HomeMy WebLinkAboutCouncil Actions 08-18-97ROANOKE CITY CO UNCIL
REGULAR SESSION
August 18, 1997
2:00 p. tr~
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Counci~ Member White was absent.
The Invocation was delivered by Council Member C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Wednesday, August 20,
1997, at 7:00 p.m.
2
0
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL
RECEIVE THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME
FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON
THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE,
ROOM 456, MUNICIPAL BUILDING, OR AT 853-2541.
CONSENT AGENDA
C-1
C-2
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular and special meetings of City Council held on
Monday, May 5, 1997; the City Council Personnel Committee meetings held on
Monday, May 5, and Tuesday, May 6, 1997; the special meeting of City Council
held on Monday, May 12, 1997; and the regular meeting of City Council held
on Monday, May 19, 1997.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
as recorded.
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on vahous authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #15-110-132 Executive Session.
C-3
C-4
C-5
A report of the City Attomey requesting an Executive Session to discuss
a specific legal matter requiring the provision of legal advice by counsel,
specifically the terms and conditions of the settlement of a lawsuit, pursuant to
Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #132 Executive Session.
A report of the City Manager with regard to a joint effort of the Roanoke
City and Roanoke County Parks and Recreation Departments to develop a
skatepark facility which would be centrally located and accessible to youth
throughout the Roanoke Valley.
RECOMMENDED ACTION: Receive and file.
Removed from Consent Agenda for separate discussion (See Item C-4
under Regular Agenda.)
A report of the City Manager with regard to the status of a request of
Valley Beautiful for development of guidelines which would foster adequate
cellular telephone coverage with the least impact on the surrounding area.
RECOMMENDED ACTION: Receive and file.
File #262-383
C-6
A report of the City Manager with regard to concerns expressed by the
property owner at 3748 Chesterton Street, S. W., relating to flooding and
drainage problems in the neighborhood.
RECOMMENDED ACTION: Receive and file.
File #27-66-237
C-7
Qualification of the following persons:
Elvah D. Taylor as a member of the Youth Services Citizen Board
for a term ending May 31, 2000; and
File #15-110-304
4
David C. Anderson as a City representative on the FiPth Planning
District Commission for a term ending June 30, 2000.
File//15-110-200-326
RECOMMENDED ACTION: Receive and ~le.
A report of the City Attorney requesting that Council convene in
Executive Session to discuss a specific legal matter requiring the provision
of legal advice by counsel, that is the performance of a specific public
contract, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended.
File #132
C-4
REGULAR AGENDA
A report of the City Manager with regard to a joint effort of the
Roanoke City and Roanoke County Parks and Recreation
Departments to devdop a skatepark facility which would be centrally
located and accessible to youth throughout the Roanoke Valley.
Received and filed.
File #67-304
0
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ao
Presentation with regard to an update on the activity and continued
success of the Cost Collection Unit. The Honorable Donald S. Caldwell,
Commonwealth's Attorney. (5 minutes)
Received and filed.
File #60-62-133-140-214-382
0
PETITIONS AND COMMUNICATIONS:
ao
A communication from the Honorable Donald S. Caldwell,
Commonwealth's Attorney, requesting acceptance and continued
participation in funding for Regional Drug Prosecutor positions through
the Compensation Board, in the amount of $83,411.00; appropriation of
funds in connection therewith; and a report of the City Manager
concurring in the request.
Adopted Budget Ordinance No. 33544-081897 and Resolution No.
33545-081897. (6-0)
File tt60-76-133
A communication from the Honorable Donald S. Caldwell,
Commonwealth's Attorney, requesting continuation of the grant account
to receive cash assets forfeited to the Office of the Roanoke City
Commonwealth's Attorney; appropriation of funds in connection
therewith; and a report of the City Manager concurring in the request.
Adopted Budget Ordinance No. 33546-081897. (6-0)
File 115-60-133-236-472
Co
A communication fi'om Harwell M. Darby, Jr., Attorney, representing the
Industrial Development Authority of the City of Roanoke, requesting
approval of a plan of financing for the benefit of Carillon Health System
Obhgated Group, by issuance of the Authority's Hospital Revenue Bonds,
Series 1997A and Series 1997B, in an amount not to exceed
$80,000,000.00.
Adopted Resolution No. 33547-081897.
Parrott abstained from voting.)
File 1153-207-221
(5-0, Council Member
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
None.
6
ITEMS RECOMMENDED FOR ACTION:
A report recommending execution of a 1997-98 HOME grant
agreement with the Northwest Neighborhood Enhronmental
Organization to provide funding for the renovation and sale of a
vacant house located at 1011 Fairfax Avenue, N. W.
Adopted Resolution No. 33548-081897. (6-0)
File tt72-165-178-236-488
A report recommending that certain pubhc and private streets
within the City of Roanoke be officially named and renamed.
Adopted Resolution No. 33549-081897. (6-0)
The Mayor inquired if consideration has been given to naming
streets in the City of Roanoke in honor of Roanoke's Sister
Cities of Kisumu, Kenya, Pskov, Russia, Florian§polis, Brazil,
Opole, Poland, and Lijiang, China; whereupon, the City
Manager advised that he would refer the matter to the City
Planning Commission.
File 11200-327-46%514
A report recommending transfer of funds for engineering design
services in connection with the replacement of fire alarms and
temperature controls at the Roanoke Civic Center.
Adopted Budget Ordinance No. 33550-081897. (6-0)
File 1160-70-192-472
A report recommending authorization to undertake certain
corrective measures for the realignment and reconstruction of Tomi
Lane, S. E., and certain connecting alleyways.
Adopted Resolution No. 33551-081897. (6-0)
File 11102-514
7
A report recommending repeal of Chapter 7, Building Regulations,
of the Code of the City of Roanoke (1979), as amended, and
enactment of a new Chapter 7, Building Regulations, to provide for
regulations relating to the construction, alteration or repair of
buildings or structures within the City; and to provide for a rental
certificate of compliance program.
Adopted Ordinance No. 33552 on first reading. (6-0)
File #24-32-178
A report recommending execution of an amendment to the design
contract with Hayes, Seay, Mattern and Mattem, Inc., in the
amount of $138,010.00, for alterations and additions to the
Roanoke Juvenile Detention Home.
Adopted Resolution No. 33553-081897. (6-0)
File #304-305-405
A report recommending execution of a lease agreement with Signet
Bank for additional office and classroom space for the Department
of Social Services, Employment Services Program.
Withdrawn.
A report recommending appropriation of $95,068.00 fi.om the
Capital Maintenance and Equipment Replacement Program fired to
provide funds for replacement of a truck mounted asphalt tar
distributor and asphalt miler for the Street Department.
Adopted Budget Ordinance No. 33554-081897. (6-0)
File #60-270-361-472-514
A report recommending approval of a form of employment
agreement to be executed by the City Manager and an employee of
the Police Department selected to be trained as a polygraph
examiner.
Adopted Resolution No. 33555-081897. (6-0)
File tt5-184
10.
A report recommending acceptance of a grant fi.om the State
Department of Juvenile Justice to provide for continuation of
coordinated planning and program implementation of the Office on
Youth; and appropriation and transfer of funds in connection
therewith.
Adopted Budget Ordinance No. 33556-081897 and Resolution
No. 33557-081897. (6-0)
File 1160-184-236-304
b. CITY ATTORNEY:
A report relating to required City Council action with regard to the
Modified Election District Plan.
Adopted Ordinance No. 33543-081897. (6-0)
File 40-132
6. REPORTS OF COMMITTEES: None.
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a#
Ordinance No. 33542, on second reading, authorizing extension of the
lease agreement between the City and Orvis Roanoke, Inc., for the
premises located in the Market Square Parking Garage building, upon
certain terms and conditions.
Adopted Ordinance No. 33542-081897. (6-0)
File #207-373-516
bo
A Resolution memorializing the late Wilham W. Field, Jr.
Adopted Resolution No. 33558-081897. (6-0)
File #367-467
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Swain commended Norfolk Southern and City
employees on improvements in the 24th Street area. He suggested
that the City review the criteria used by Norfolk Southern in
connection with future underpass inspections, and that the City
periodically monitor the condition of the 24th Street/Shaffers
Crossing Underpass. He expressed concern with regard to electrical
wires/cables, and suggested that they be identified as low voltage,
high voltage, etc. The matter was referred to the City Manager for
appropriate response.
File 066-102-132-184-223-514
Vice-Mayor Wyatt commended the City on becoming a key player in
making the Downtown Higher Education Center a reality.
File #80-414
Vice-Mayor Wyatt referred to a telephone call from a citizen
expressing concern that Trigon Blue Cross Blue Shield does not
recognize the City's E-911 emergency service as a participating
provider. She requested that the matter be referred to the City
Manager for appropriate response.
File #66-132-188-501
l0
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
CERTIFICATION OF EXECUTIVE SESSION. (6-0)
Reappointed Vice-Mayor Linda F. Wyatt as a City representative to the
Total Action Against Poverty Board of Directors for a term ending
August 31, 1999.
File tt15-226
At 4:25 p.m., the meeting was declared in recess until 7:00 p.m.
ROANOKE CITY CO UNCIL
REGULAR SESSION
August 18, 1997
7: 0 0 p. tr~
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Councn Member White was absent.
The Invocation was delivered by Council Member C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
Welcome. Mayor Bowers.
PRESENTATIONS:
The Mayor presented Executive Glasses to members of the Roanoke Stars
AAU 10 and Under Basketball Team, in connection with accomplishments
in regional, state, and national competition.
File #80-304
12
A. HEARING OF CITIZENS UPON PUBLIC MATTERS:
Request to address Council with regard to
Affirmative Action in the City of Roanoke.
Spokesperson. (5 minutes)
concerns relating to
Angela E. Norman,
Deferred until the regular meeting
September 15 at 7:00 p.m.
File #411
of Council on Monday,
B. PUBLIC HEARINGS:
Public heating on the request of the Roanoke City Electoral Board with
regard to the proposed temporary relocation of the polling place for
Raleigh Court No. 2 Precinct from Woodrow Wilson Middle School to
Roanoke Church of Christ, located at 2606 Brandon Avenue, S. W., for
the November 4, 1997 and May 5, 1998 general elections, and any
primary or special elections required during the 1997-1998 school year
only. The Reverend Charles T. Green, Chairperson.
Adopted Ordinance No. 33559-081897. (6-0)
File #40-467
Public heating on the request of the Virginia Museum of Transportation,
Inc., that a section of Norfolk Avenue, S. W., be~nning at the easterly
intersection of Th/rd Street and Norfolk Avenue, and nmning in an
easterly direction to Second Street and the Second Street Bridge,
terminating at the southeasterly comer of the Virginia Museum of
Transportation building noted as the "2 Street Brick Office Building" and
the northeasterly comer of Official Tax No. 1010206, be permanently
vacated, discontinued and closed. Katherine F. Houck, Executive
Director, Spokesperson.
Adopted Ordinance No. 33560 on first reading.
File #229-514
13
Public hearing on the request of Lawrence H. Logan, Sr., to amend
proffered conditions presently binding on a tract of land located at 701
Salem Avenue, S. W., designated as Official Tax No. 1111118,
previously conditionally rezoned pursuant to Ordinance No. 32953-
060396 adopted on June 3, 1996. Lawrence H. Logan, Sr.,
Spokesperson.
Inasmuch as an amended petition for rezoning was filed, the matter
was referred back to the City Planning Commission for further
study, report and recommendation to Council.
File 051
o
Public hearing on the request of H. P. Properties and Coots-Ward
Management Co., to amend proffered conditions presently binding on a
tract of land, more specifically known as Lot 1, Lot 2, Lot 3, and a. 125-
acre tract, all of which are shown on a plat of subdivision filed with the
Clerk of the Circuit Court and found at Map Book 1, page 1615, and
being a portion of a larger tract of land located at 1930 Electric Road,
S. W., (formerly known as 1910 McVitty Road, S. W., and designated as
Official Tax No. 5100809), now a portion of Official Tax No. 5090209,
previously conditionally rezoned pursuant to Ordinance No. 32657-
092595 adopted on September 25, 1995. Neil E. McNally, Attorney.
Adopted Ordinance No. 33561 on first reading. (6-0)
File #51
Public hearing on the request of the City of Roanoke that a portion of
Ferdinand Avenue, S. W., between Mountain Avenue and Elm Avenue,
S. W.; and a section of Eighth Street, S. W., between Elm Avenue and
Day Avenue, S. W., be closed and discontinued by barricade. W. Robert
Herbert, City Manager.
Adopted Ordinance No. 33562 on first reading. (6-0)
File #514
14
o
Public hearing to consider a proposed amendment to Section 36.1-428, of
Chapter 36.1, Zo_n~, Code of the City of Roanoke (1979), as amended,
by creating an item (3) relative to restricting the number of ungaraged
motor vehicles that may be parked or stored on a lot in the RS-3,
Residential Single-family District. John R. Marlles, Agent, City Planning
Commission.
A proposed ordinance was defeated pursuant to a 0-6 vote of the
Council.
File 024-51
C. OTHER HEARING OF CITIZENS:
Mr. Phiilip P. Wright, 1646 Centerhill Drive, S. W., raised questions with
regard to the proposed automated refuse collection services which will be
initiated in the City on September 8; whereupon, the matter was referred
to the City Manager to address Mr. Wright's concerns.
File #66-144
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR
CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK
AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
BACK TO COUNCIL.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
September 2, 1997
John M. Holland, President
Cybermotion, Inc.
719 Gainsboro Road, N. W.
Roanoke, Virginia 24016
Dear Mr. Holland:
On behalf of the Members of the Roanoke City Council, I would like to thank you for the
opportunity to tour Cybermotion, Inc., on Monday, August 18, 1997.
The tour was most informative and your hospitality was deeply appreciated.
With kindest regards, I am
Sincerely, .,~_
r'x ,.,.,:-;-
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
September 2, 1997
Kenneth F. Kennedy
Executive Vice President
Cybermotion, Inc.
719 Gainsboro Road, N. W.
Roanoke, Virginia 24016
Dear Mr. Kennedy:
On behalf of the Members of the Roanoke City Council, I would like to thank you for the
opportunity to tour Cybermotion, Inc., on Monday, August 18, 1997.
The tour was most informative and your hospitality was deeply appreciated.
The Members of Council would like for you to have the enclosed Crystal Star which is
symbolic of the Star on Mill Mountain and a City of Roanoke Logo Lapel Pin.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMG/AAE
City Clerk
MFP:sm
Enc.
439
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
May 5, 1997
12:00 noon
A joint meeting of the Council of the City of Roanoke and the Roanoke
Redevelopment and Housing Authority was called to order on Monday, May 5, 1997,
at 12:00 noon, in the Emergency Operations Center Conference Room, Room 159,
Municipal Building South, 215 Church Avenue, S. W., City of Roanoke, with Mayor
David A. Bowers and Chairperson Willis M. Anderson presiding, pursuant to
Resolution No. 33349-042197, adopted April 21, 1997.
CITY COUNCIL MEMBERS PRESENT: James O. Trout, William White, Sr.,
Linda F. Wyatt, C. Nelson Harris, John H. Parrott, Carroll E. Swain and Mayor
David A. Bowers ............................................................................................ 7.
CITY COUNCIL MEMBERS ABSENT: None ................................................. 0.
HOUSING AUTHORITY COMMISSIONERS PRESENT: Ronald O. Crawford,
Carolyn M. Johnson, James W. Burks, Jr., Christie L. Meredith, Joseph F. Lynn and
Chairperson Willis M. Anderson ....................................................................... 6.
HOUSING AUTHORITY COMMISSIONERS ABSENT: H. Victor Gilchrist ...... 1.
CITY STAFF PRESENT: W. Robert Herbert, City Manager; James D. Ritchie,
Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; Mary F. Parker, City Clerk; Robert H. Bird, Municipal Auditor;
Willard N. Claytor, Director, Real Estate Valuation; Glenn D. Radcliffe, Director,
Human Development; Kit B. Kiser, Director, Utilities and Operations; and William F.
Clark, Director, Public Works.
HOUSING AUTHORITY STAFF PRESENT: Earl W. Saunders, Jr., Management
Director; David E. Baldwin, Director of Housing; Dann M. Campbell, Rehabilitation
Director; Anita L. Lee, Resident Development Director; Nancy G. Wade, Finance
Administrator; Charlotte A. Mason, Human Resources Administrator; James L.
Mihalik, Construction Director; Devona O. Springer, Information Officer; H. Wesley
White, Director of Development; John P. Grove, Attorney; and Evelyn A. Ringler,
Executive Administrative Assistant.
Following lunch, the business session convened at 12:35 p.m.
440
COUNCIL-HOUSING/AUTHORITY: The Mayor extended a welcome to Housing
Authority Commissioners and Staff on behalf of Council and City officials.
The invocation was delivered by Council Member C. Nelson Harris.
Chairman Anderson advised that at the request of the Henry Street Revival
Committee, the Housing Authority commissioned a land use plan which was
completed by Hill Studio, P. C., and the Housing Authority stands ready to proceed,
in conjunction with Council, to pursue new initiatives. He stated that Henry Street,
in addition to downtown housing, can benefit by the fresh perspective of the new
Executive Director, John P. Baker, who will assume his position on May 21, 1997. He
explained that Mr. Baker has 30 years of experience, most of which is in community
development and downtown redevelopment, and he is quite accomplished in
coordinating unconventional partnerships. He advised that the Outlook Roanoke
study, which is currently in draft form, places considerable emphasis on downtown
housing and identifies a desired location for downtown housing in the Farmer's
Market area, and the study identified the Housing Authority as the lead agency
because of certain land ownership in the area. He added that the report also refers
to downtown Roanoke housing in an area known as "Salem Muse," as well as new
development along Franklin Road and Elm Avenue and again identifies the Housing
Authority as the lead agency for land consolidation. He stated that the Housing
Authority shares a common interest with Council regarding downtown housing, the
Housing Authority will place top priority on the matter, and will seek new ideas from
the incoming Executive Director.
A report on Roanoke Redevelopment and Housing Authority activities which
included information on accomplishments of the Housing Authority paralleling the
approximately five years that Neva J. Smith served as Executive Director was
presented. The Chairman advised that the Housing Authority provides numerous
social services to over 1400 residents of public housing.
Mr. Saunders presented a welcome/information package which is presented
to each new member of public housing upon occupancy.
Ms. Lee reviewed efforts to provide opportunities for adult residents to
further their education and job training skills in conjunction with the Federal Welfare
Reform Bill. She also reviewed youth programs that encourage involvement and
participation by all residents of public housing.
Question was raised as to actions taken to date to provide day care services
for tenants of public housing, especially in view of the upcoming Federal Welfare
Reform Act. Ms. Lee responded that day care services will be an important aspect
441
of moving public housing recipients from the welfare role to the workforce, and the
Housing Authority will offer training programs to residents in day care provider
certification so they will be able to provide home day care for children of their
neighbors when they enter the workforce.
There was discussion with regard to college scholarships offered through the
Housing Authority to public housing recipients since 1980, and it was noted that
over 50 scholarships have been awarded. Ms. Lee pointed out that at least six
additional one thousand dollar scholarships will be offered this year. She advised
that Virginia Western Community College courses have been taught on site at one
of the public housing developments which have provided residents who have been
out of the school environment for a number of years, or in some cases have not
completed high school, with an opportunity to complete their first year of college on
familiar ground. She added that the program has been successful and Housing
Authority staff is working with Virginia Western Community College to increase
enrollment and to offer additional classes.
Question was raised as to how the Housing Authority addresses the issue of
crime in public housing developments. Mr. Baldwin advised that for five years, the
Housing Authority has participated in the Community Oriented Policing Effort
(COPE) Program and they have been fortunate to obtain grant funds to pay for
certain COPE team costs. He explained that the COPE team works at housing sites
on a rotating basis, the program has been successful because police officers and
public housing residents get to know each other, and COPE officers participate in
recreational activities for youth and volunteer for clean-up programs. He called
attention to private security officers who staff high rise units for the elderly, and the
managers of each housing development meet periodically with COPE team officers
to discuss matters of mutual concern.
Mr. Baldwin reviewed plans for the Lincoln 2000 project in which he addressed
a question raised by Ms. Helen E. Davis, 35 Patton Avenue, N. E., as to whether the
needs of senior citizens have been addressed in the Lincoln 2000 project and
whether a grocery store is included in the proposed plans. He advised that a
grocery store is not located on public housing property and is not included in the
Lincoln 2000 project proper; however, the Housing Authority is aware that some type
of retail grocery store establishment might be of benefit to residents of the area and
the matter will be further investigated. He explained that part of the project involves
the demolition of some of the buildings, remaining buildings will receive significant
revitalization, and the Housing Authority has promised all residents of Lincoln 2000
that assuming their building is not razed, they will be permitted to move back into
their own unit upon completion. With regard to those buildings that are scheduled
442
for demolition, he stated that the Housing Authority has secured a Section 8 subsidy
for residents to enable them to move to another site in the community. He explained
that the Housing Authority will insure that no family goes without housing as a result
of the Lincoln 2000 project, and over the next few months, plans and specifications
for the first phase of renovation will proceed and Housing Authority staff will attempt
to secure funding sources for the project. He advised that estimates for completion
of the Lincoln 2000 project are in the range of $20 - 24 million.
Question was raised as to whether the City will be responsible for park
improvements in the Lincoln 2000 project; whereupon, the City Manager advised that
the Lincoln 2000 plan specifically calls for "edge" work, which is curb and gutter in
order to provide an edge on the park so that both sides of the street will match. He
stated that a plan for Washington Park has not been developed, but funding
questions will be answered when City Council holds a public referendum on bonds
in the range of $35 - 37 million which is tentatively scheduled for November 1997,
with a sale date of January 1999. He explained that City Council is deliberating over
questions regarding school funding, bridges, curb, gutter and sidewalk, and parks
and recreational issues. He noted that it is too early to say which of the parks will
receive funding or the amount of funds to be included in the bond referendum for
parks. He stated that following a city-wide public participation process in which
citizens will have an opportunity to provide input, suggestions will be incorporated
and a funding package will be reported to Council for consideration.
Question was raised as to whether there will be a day care component in the
Lincoln 2000 project; whereupon, Ms. Lee advised that Virginia Western Community
College proposes to provide a day care training program at one of the public
housing sites, while at the same time providing day care services for children.
At 1:35 p.m., the Mayor declared the meeting in recess until 2:00 p.m., in the
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W.
At 2:00 p.m., on Monday, May 5, 1997, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members James O. Trout, William White, Sr., Linda F.
Wyatt, C. Nelson Harris, John H. Parrott, Carroll E. Swain and Mayor
David A. Bowers ............................................................................................ 7.
ABSENT: None ..................................................................................... 0.
443
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Robert
Watts, Associate Pastor, Greene Memorial United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
ROANOKE CITY BOXING ASSOC.: Mayor Bowers and Council
Member Trout, Chairperson, Board of Directors, Roanoke City Boxing
Association, recognized achievements of the Roanoke City Boxing
Association, in connection with competition held in Barboursville, West
Virginia, where Roanoke's Victory Boxing Club dominated in the four-
state competition. The Mayor and Mr. Trout presented members of the
Victory Boxing Club with City of Roanoke Executive Glasses.
LANDMARKS/HIST. PRESERVATION- PROCLAMATIONS-
TOURISM: The Mayor presented a proclamation declaring the month of
May 1997 as Virginia Heritage Tourism Weeks.
(For full text, see Proclamation on file in the City Clerk's Office.)
On behalf of the Roanoke Valley Preservation Foundation,
D. Kent Chrisman, President-Elect, presented a preservation merit
award to the City of Roanoke for its regional cooperation efforts in
establishing the greenway system in the Roanoke Valley. He also
presented copy of a video which addresses the important linkage
between historic preservation and economic development in
conjunction with several Roanoke Valley projects that was produced
last year by the Preservation Alliance of Virginia. He advised that the
video will be broadcast over the Roanoke Valley Cable Channel (RVTV -
Channel 3) in the near future.
444
PUBLIC HEARINGS
SCHOOLS: Pursuant to Section 9-20.1, Public Hearing Before
Appointment of School Board Members, of the Code of the City of
Roanoke (1979), as amended, the City Clerk having advertised a public
hearing to be held on Monday, May 5, 1997, at 2:00 p.m., or as soon
thereafter as the matter may be heard, the matter was before the body.
The Mayor advised that prior to the public interview of
candidates for the position of School Trustee, which is required by
Section 9-21 of the City Code, and prior to April 30, Council shall hold
a public hearing to receive the views of citizens with regard to School
Board appointments, and no applicant shall be appointed to the School
Board unless such applicant's name has been considered at a public
hearing.
Advertisement of the public hearing was published in The
Roanoke Times on Thursday, April 24, 1997, and in the Roanoke
Tribune on Thursday, May 1, 1997.
(See publisher's affidavits on file in the City Clerk's Office.)
The Mayor further advised that on Monday, April 7, 1997, Council
selected the following persons to be accorded the public interview for
School Trustee on Thursday, April 24, 1997, at 6:00 p.m., in the City
Council Chamber, for three year terms of office commencing July 1,
1997, and ending June 30, 2000:
Sherrie M. Boone
F. B. Webster Day
Marsha W. Ellison
Joann Hamidullah
Sherman P. Lea
Michael C. Ramsey
The Mayor explained that a public hearing was held on Monday,
April 21, 1997; however, due to an error by The Roanoke Times in
publishing the Notice of Public Hearing within the required legal
timeframe, a second public hearing was timely advertised; whereupon,
the matter was again before the body.
The Mayor advised that each speaker would be allotted three
minutes for his or her presentation.
445
William W. Field, Jr., 3727 Parliament Road, Apt. 9, endorsed the
candidacy of Michael L. Ramsey. He advised that Mr. Ramsey is unique
from the other candidates who have applied for the position because
he served under the leadership of two School Superintendents as
Public Information Officer of Roanoke City Public Schools which
afforded him the opportunity to observe the direct relationship between
the Superintendent of Schools, the School Board, City Council,
students, teachers and parents, and his position required that he have
first-hand knowledge of school issues. 'He stated that Mr. Ramsey has
an interest in the basics of education, and he believes that students
should not only be able to use technology including computers, but
they should also be able to use the basic skills without computers. He
added that Mr. Ramsey believes that discipline starts at home, he
believes in a strong relationship between the schools and the parents,
and he also believes that those relationships can be improved.
Mr. Steve R. Stinson, 2033 Lee Hi Road, S. W., endorsed the
candidacy of F. B. Webster Day and Marsha W. Ellison. He advised that
Ms. Ellison has visited Roanoke City Schools on numerous occasions
this year, and she attends various school functions, both announced
and unannounced. He stated that she is a person who has taken the
time to educate herself about the job that she volunteered to do, and
her focus as a member of the School Board has been on community
and parental involvement. He pointed out that Ms. Ellison led
negotiations on the Superintendent's new contract and she pressed for
teacher salary increases.
Mr. Stinson called attention to Mr. Day's volunteer efforts, on
both school and non-school related matters. He stated that Mr. Day is
always present when needed, he can be relied upon for sound advice,
he solves problems, and he is in-depth at building coalition and
consensus. He added that Mr. Day's role on the School Board would
be that of a thoughtful, steady, informed member who will evolve into
a quiet and trusted leader.
Mr. John R. Francis, Jr., 3684 Peakwood Drive, S. W., endorsed
the candidacy of Michael L. Ramsey. He advised that Mr. Ramsey has
served in various public service and public leadership roles throughout
the Roanoke Valley. He stated that Mr. Ramsey is a conscientious, fair
minded, hard working individual who takes the time to gather all of the
446
facts before making a decision, all of which are important attributes of
a School Trustee. He added that Mr. Ramsey strives to do the right
thing and is a person of high moral character, and he would be an
outstanding addition to the School Board.
Ms. Jacqueline Blair-Wilner, 2709 Crystal Spring Avenue, S. W.,
endorsed the candidacy of Sherrie M. Boone. She advised that Ms.
Boone has proven her commitment to the children of the Roanoke City
School system through her dedication to the soccer program which is
a volunteer program where she serves as lead coordinator. She stated
that Ms. Boone's commitment to the soccer program in a volunteer
capacity demonstrates her interest to insure a quality sports program
for the children of Roanoke City.
Mr. Ernest C. Wilson, Jr., 1520 Dona Drive, N. W., endorsed the
candidacy of Sherman P. Lea. He advised that Mr. Lea is interested in
the children of Roanoke City and volunteers his time to the Booster's
Club and to various other sports related activities. He stated that Mr.
Lea is a regional administrator for the Department of Corrections where
he maintains an open door policy and a genuine concern for his
employees and for their well being. He advised that Mr. Lea will be an
asset to the School Board if appointed.
Ms. Virginia Hardin, 2324 Fairway Drive, S. W., endorsed the
candidacy of Joann Hamidullah. She advised that Ms. Hamidullah has
developed a sense of the future and high expectations in the children
of Roanoke City, which are qualities that she would also bring to the
School Board. She stated that Ms. Hamidullah understands the
importance of a strong family life and structure while setting high
expectations, and she stresses the need for fair consequences in order
to learn that life brings both hardships and lessons to be learned. She
further stated that Ms. Hamidullah embodies a good common sense
approach to life and she knows that most children in the school system
fall somewhere between two extremes, those who have a good family
structure and family values and those who need help. She noted that
Ms. Hamidullah listens to people, learns through experience, invites
feedback and other points of view; and she is a skilled, dependable,
intelligent, energetic person who would serve admirably as a child
advocate.
Ms. Tracey S. Overstreet, 43 Huntington Boulevard, N. E.,
endorsed the candidacy of Michael L. Ramsey. She advised that Mr.
Ramsey is detail oriented, time persistent, devoted to the community,
an ambassador to the Regional Chamber of Commerce, and concerned
about economic development in the area. She urged Council's
favorable consideration of Mr. Ramsey as a Trustee to the Roanoke City
School Board.
447
Ms. Harriett Lewis, 1015 Palmetto Street, N. W., endorsed the
candidacy of Joann Hamidullah. She advised that Ms. Hamidullah has
been actively involved on Parent-Teacher Association Boards of
Directors at five city schools for 15 years, and she has served on the
Roanoke City School Central Council PTA where she has held various
positions such as Third Vice-President, First Vice-President and
President for 11 years, and she currently serves on the District PTA as
Fourth Vice-President and Chairperson of the By-Laws Committee. She
stated that within Roanoke City Schools, Ms. Hamidullah has
volunteered her service on the City-Wide Site Based Information
Committee, the Budget Advisory Committee and the Long Range
Planning Committee. She advised that the accomplishments of Ms.
Hamidullah's children reinforce the family's dedication to the
importance of family support and commitment to the educational
process, and she would actively promote the role of parent and
guardian as essential partners in the educational process. She stated
that Ms. Hamidullah is honest, hard working and does not shrink from
the responsibilities that come with leadership positions. She added
that Ms. Hamidullah is an advocate for children, and she would be a
vital and important member of the Roanoke City School Board.
The Mayor advised that Council will elect three Trustees to the
Roanoke City School Board at its special meeting on Monday, May 12,
1997, at 6:00 p.m.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately.
448
ACTION:
ACTION:
STREETS AND ALLEYS: A report of the City Manager
recommending authorization to file all necessary applications on behalf
of the City to permanently alter, by closure, Ferdinand Avenue, S. W.,
between Elm Avenue and Mountain Avenue, and to alter other street
locations in said area, was before Council.
The City Manager explained that the intersection of Main Street,
Elm Avenue, Ferdinand Avenue and 8th Street, S. W., is the City's
highest priority intersection for traffic signalization; a traffic signal
design is being engineered by Mattern & Craig, Inc.; and closure of
Ferdinand Avenue on the south side of Elm Avenue would improve
traffic flow and safety at this intersection.
The City Manager recommended that he be authorized to file all
necessary applications on behalf of the City to alter, by permanent
closure, Ferdinand Avenue, S. W., between Elm Avenue and Mountain
Avenue, and to alter street locations in the area of the closure.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Trout and adopted
by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
COMMITTEES-MENTAL HEALTH SERVICES-BLUE RIDGE
COMMUNITY SERVICES: A communication from Michael A. Grant
tendering his resignation as a member of the Blue Ridge Community
Services Board of Directors, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by Mr.
Trout and adopted by the following vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-COUNCIL: A communication from Mayor David A.
Bowers with regard to consideration of a salary increase for the Mayor
and Members of City Council, was before the body.
The Mayor advised that Council has been requested by the City
Manager to authorize pay increases for City employees, and he intends
to support the City Manager's recommendation; however, it is
appropriate for Council to consider an increase in the salary for the
Mayor and Members of Council as well. He stated that the public is not
always aware of the hard work and many hours that Members of
Council devote to this activity; and in addition to public meetings,
Members of Council spend several hours each week in briefings,
meetings with civic groups, and other interested citizens. He stated
that inasmuch as the Members of Council do an admirable job, the City
of Roanoke is well served and a fair compensation is appropriate.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the matter be referred to fiscal year 1997-98
budget study. The motion was seconded by Mr. Trout and adopted by
the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
HOUSING/AUTHORITY-LIBRARIES-OATHS OF
COMMITTEES: The following reports of qualification
Council:
OFFICE-
were before
449
G. David Nixon as a member of the Fair Housing Board for
a term ending March 31, 2000; and
45O
ACTION:
Basil Owens, Jr., as a member of the Roanoke Public
Library Board to fill the unexpired term of Mary C. Maier,
resigned, ending June 30, 1998.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Trout and adopted by the
following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ...................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
REGIONAL CHAMBER OF COMMERCE-GRANTS-BUSINESS
INCUBATORS: The City Manager submitted a written report advising
that the Roanoke Regional Chamber of Commerce requested funding
assistance for the Small Business Incubator in response to the
Community Development Block Grant (CDBG) request for proposals
issued by the City in January 1995; an "incubator" is a building which
rents space and offers shared services to reduce the financial burdens
on and to increase the potential for success of start-up businesses;
and Council authorized $60,000.00 in CDBG funding for the Incubator
as part of the Consolidated Plan approved for submission to the U. S.
Department of Housing and Urban Development (HUD) on May 8, 1995,
pursuant to Resolution No. 32476-050895.
451
It was further advised that Council authorized execution of a
subgrant agreement between the City and the Chamber of Commerce,
pursuant to Resolution No. 32555-071095, adopted on July 10, 1995, to
implement CDBG-funded Incubator activities; the Blue Ridge Small
Business Development Center was organized as the private, non-profit
corporation which would operate the Incubator; and Council authorized
an additional $30,000.00 in CDBG funding for the Incubator as part of
the Annual Update to the Consolidated Plan approved for submission
to HUD on May 13, 1996, pursuant to Resolution No. 32939-051396.
It was explained that the Blue Ridge Small Business
Development Center is staffed and operates the Small Business
Incubator, including maintenance of all pertinent programmatic and
financial records, as a corporation completely independent from the
Roanoke Regional Chamber of Commerce; retaining the Chamber of
Commerce as the subgrantee creates a bottleneck in that all payments
to the Incubator must be channeled through the Chamber; as
subgrantee, the Chamber is accountable for performance of the
Incubator, the day-to-day control of which is exercised by the Center;
and an amendment to the existing agreement is needed to change the
subgrantee, to extend the period of the agreement, and to add the
additional $30,000.00 funding.
The City Manager recommended that he be authorized to execute
Amendment No. 1 to the Community Development Block Grant
Subgrant Agreement with the Roanoke Regional Chamber of
Commerce, said amendment to be approved as to form by the City
Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following resolution:
(#33364-050597) A RESOLUTION authorizing execution of
Amendment No. 1 to a Subgrant Agreement between the City and the
Roanoke Regional Chamber of Commerce for a Small Business
Incubator, dated November 1, 1995, for funding of the Small Business
Incubator program.
(For full text of Resolution, see Resolution Book No. 59, page 462.)
452
ACTION:
Mr. Parrott moved the adoption of Resolution No. 33364-050597.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
Council Member Swain inquired as to the level of assistance to
minority and female participants through the Small Business Incubator
Program; whereupon, the City Manager advised that a response will be
provided to the Members of Council.
BUDGET-BRIDGES-CAPITAL IMPROVEMENTS PROGRAM-
HUNTER VIADUCT: The City Manager submitted a written report
advising that the Hunter Viaduct Bridge Project is scheduled for
advertisement in the fall of 1997 pending completion of the design, with
an anticipated construction time of 18 months; the Project consists of
removal of the remaining Jefferson Street Leg, total rehabilitation of the
Williamson Road leg, and a new right turn lane onto Salem Avenue;
partial funding, in the amount of $310,000.00, exists in the General
Fund, Transfers to Capital Projects Fund, Account No. 001-004-9310-
9508; estimated cost for bridge construction totals $4.3 million, with
required additional funding available in the 1996 Bonds; and funds
need to be transferred from the General Fund to the Capital Projects
Fund.
The City Manager recommended that Council appropriate
$310,000.00 to Capital Projects Fund Account No. 008-052-9636-9003,
Hunter Viaduct Bridge Project, which funds are available in the General
Fund Account No. 001-004-9310-9508, Transfers to the Capital Projects
Fund.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#33365-050597) AN ORDINANCE to amend and reordain certain
sections of the 1996-97 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 463.)
ACTION:
Mr. Harris moved the adoption of Ordinance No. 33365-050597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
453
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
REFUSE COLLECTION-FLEET MAINTENANCE FUND-
EQUIPMENT: The City Manager submitted a written report advising that
on February 18, 1997, Council approved the concept of used refuse
trucks and authorized the City Manager to locate and secure used
trucks and related equipment in accordance with the procurement
section of the Code of the City of Roanoke (1979), as amended;
whereupon, the City Manager recommended that Council authorize the
purchase of used automated refuse trucks, as follows:
four units from Carolina Environmental Systems, Inc., at
a total cost of $133,600.00; and
one unit from Mid-State Equipment Co., Inc., at a total cost
of $47,750.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#33366-050597) A RESOLUTION accepting certain bids for the
purchase of used automated refuse collection trucks for use by the new
automated Residential Solid Waste Collection Program, upon certain
terms and conditions.
ACTION:
(For full text of Resolution, see Resolution Book No. 59, page 464.)
Mr. Trout moved the adoption of Resolution No. 33366-050597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
454
YOUTH-YOUTH CORRECTIONAL FACILITIES-EQUIPMENT: The
City Manager submitted a written report advising that the City of
Roanoke receives funding from the Virginia Department of Juvenile
Justice under the Virginia Juvenile Community Crime Control
(VJCCCA) of 1995 to administer and operate the Outreach Detention's
House Arrest Electronic Monitoring Program; on October 23, 1995,
Council approved a local plan that described the proposed programs
and services to be developed which were submitted to the then Virginia
Department of Youth and Family Services, now referred to as the
Department of Juvenile Justice; the Outreach Program has developed
a House Arrest Electronic Monitoring Program to be made available for
the 23rd and 23-A Judicial District Court Service Units, and the 25th
Judicial District Juvenile and Domestic Relations Court Service Unit
comprising the County of Botetourt; and VJCCCA funding is being
provided for a full-time Electronic Monitoring Supervisory position and
associated program costs.
It was explained that Tracking Systems Corporation ("TSC") can
provide the equipment and monitoring necessary for the electronic
monitoring program; a contract for provision of services and
equipment has been negotiated, with the cost of equipment and service
not to exceed $15,000.00; and the contract with TSC requires the City
to indemnify TSC from any and all claims resulting from the negligence
or willful misconduct of the City or its employees and agents, in the
operation and use of the equipment, as well as any liability resulting
from acts of clients using the equipment.
The City Manager recommended that he be authorized to enter
into an agreement with Tracking Systems Corporation for electronic
monitoring equipment and services.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#33367-050597) A RESOLUTION authorizing the City Manager to
enter into an agreement with Tracking Systems Corporation to provide
electronic monitoring equipment and support services to the City's
Juvenile Detention Home.
(For full text of Resolution, see Resolution Book No. 59, page 465.)
455
ACTION:
Mr. Harris moved the adoption of Resolution No. 33367-050597.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-HUMAN DEVELOPMENT: The City Manager submitted
a written report advising that the Department of Social Services,
through the Foster Care Program, provides out-of-home placements for
certain children who are in need of protection and can no longer live at
home; and for those children who were living with families who were
eligible for Temporary Assistance to Needy Families (TANF), formerly
Aid to Families with Dependent Children (AFDC), the Federal and State
Governments will reimburse localities for costs of out-of-home
placements at 100 per cent of cost of room and board.
It was further advised that due to changes in eligibility criteria at
the State level, Social Services underestimated the number of children
and the level of expenses necessary for eligible children for the
program during fiscal year 1996-97; and in addition, the Federal Welfare
Reform Bill broadened the services that may be included, increasing
the potential for reimbursement at 100 per cent, thereby reducing the
fiscal impact on the CSA foster care program known as Community
Services Act; therefore, some children have been transferred to the
Temporary Assistance to Needy Families- Foster Care cost center from
the Community Services Act cost center, thereby reducing local costs,
but increasing the need for an additional appropriation in Account No.
001-054-5314-3115, Cost Center.
The City Manager recommended that Council appropriate
$240,000.00 to General Fund Expenditure Account No. 001-054-5314-
3115, ADC - Foster Care, and increase the General Fund revenue
estimate by $240,000.00 in Account No. 001-020-1234-0675, Foster Care.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
456
ACTION:
(#33368-050597) AN ORDINANCE to amend and reordain certain
sections of the 1996-97 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 466.)
Mr. White moved the adoption of Ordinance No. 33368-050597.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ....................................................................... 0.
BUDGET-HUMAN DEVELOPMENT-GRANTS-YOUTH: The City
Manager submitted a written report advising that in order to provide
permanency in planning for certain foster care children who have
multiple handicaps, making it difficult to place these children for
adoption, the Federal and State Governments have appropriated funds
to help make it possible for families to legally adopt children they have
an interest in and to receive help with costly treatment services; the
Roanoke City Department of Social Services finalizes adoption on an
average of 15 children per year who need subsidies to complete
permanent planning; and during fiscal year 1995-96, the Department of
Social Services completed 18 adoption placements that need continued
subsidies, with six years as an average age of the child.
It was further advised that during fiscal year 1996-97, the
Department of Social Services placed additional children with
subsidies; three families from placement in previous years have
become eligible for residential placement for the child to correct
behavioral problems and prevent disruption; and cost of care for fiscal
year 1996-97 exceeds the estimated budgeted amount in cost centers
001-054-5314-3130 and 001-054-5314-3155.
The City Manager recommended that Council appropriate
$10,000.00 to Account No. 001-054-5314-3130, Special Needs Adoption,
and $100,000.00 to Account No. 001-054-5314-3155, Subsidized
Adoption, and increase the General Fund revenue estimate in Account
No. 001-020-1234-0675, Foster Care, by $110,000.00.
(For full text, see report on file in the City Clerk's Office.)
457
ACTION:
Mr. Parrott offered the following emergency budget ordinance:
(#33369-050597) AN ORDINANCE to amend and reordain certain
sections of the 1996-97 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 467.)
Mr. Parrott moved the adoption of Ordinance No. 33369-050597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-CITY NURSING HOME-DECEASED PERSONS: The City
Manager submitted a written report advising that the Code of the City
of Roanoke (1979), as amended, requires that when the value of a gift,
grant, devise or bequest totals more than $5,000.00, acceptance or
rejection shall be by ordinance or resolution adopted by Council; the
Nursing Home has received a bequest in the amount of $9,760.00,
partial distribution on the Residuary Estate of the late Beulah Kirby
Bernard; an additional bequest may be received when additional real
estate has been sold and a final distribution of the estate is made; and
no restrictions or contingencies are placed on the bequest by the
Estate.
The City Manager recommended that Council authorize
acceptance of the bequest from distribution of the Residuary Estate of
the late Beulah Kirby Bernard; and authorize the Director of Finance to
increase the revenue estimate in Account No. 009-020-1234-1166 by
$9,760.00, and increase appropriations in Account No. 009-054-5340-
2010 by $3,000.00 and in Account No. 009-054-5340-2066 by $6,760.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
458
ACTION:
ACTION:
(#33370-050597) AN ORDINANCE to amend and reordain certain
sections of the 1996-97 Nursing Home Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 468.)
Mr. Harris moved the adoption of Ordinance No. 33370-050597.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
Mr. Harris offered the following resolution:
(#33371-050597) A RESOLUTION accepting and expressing
appreciation for the monetary donation from the Estate of the late
Beulah Kirby Bernard.
(For full text of Resolution, see Resolution Book No. 59, page 469.)
Mr. Harris moved the adoption of Resolution No. 33371-050597.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-HUMAN DEVELOPMENT-FDETC: The City Manager
submitted a written report advising that the Fifth District Employment
and Training Consortium administers the Federally funded Job Training
Partnership Act (JTPA) for the Fifth Planning District; and the
Consortium serves eligible residents in the Counties of Alleghany,
Botetourt, Craig and Roanoke, and the Cities of Clifton Forge,
Covington, Roanoke and Salem, which agencies serve two primary
client populations, viz: economically disadvantaged and dislocated
workers.
459
It was further advised that the Governor's Employment and
Training Department (GETD) has sent to the Consortium Notices of
Award and adjustments for programs which include on-the-job training,
work experience, job related education, classroom training, job
placement activities, and remedial education in the following amount:
Title II-B (Summer Youth Employment Program) -
$392,868.00 (Notice of Award No. 97-03-04), will be used to
provide remedial education, academic enrichment, work
experience with payment of wages, training, counseling,
and other benefits for youth.
The City Manager recommended that Council appropriate Fifth
District Employment and Training Consortium funding totalling
$392,868.00 and increase the revenue estimate by $392,868.00 in
accounts to be established in the Consortium Fund by the Director of
Finance.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#33372-050597) AN ORDINANCE to amend and reordain certain
sections of the 1996-97 Consortium Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 470.)
Mr. Harris moved the adoption of Ordinance No. 33372-050597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
AIRPORT-ECONOMIC DEVELOPMENT: The City Manager
submitted a written report advising that the Roanoke Regional Airport
serves a 19-county region with a population of more than 700,000
persons; daily round trip jet flights between Roanoke and Chicago have
not been available at the Roanoke Regional Airport since September
460
ACTION:
1992; demand for Roanoke/Chicago jet service is strong in western
Virginia and would enhance western Virginia's accessibility and further
contribute to the economic development of the region; Trans States
Airlines has applied to the United States Department of Transportation
for an exception from the high density rule to serve Chicago O'Hare
International Airport non-stop from Roanoke Regional Airport under
the United Express trade name; and Asheville, North Carolina,
Chattanooga, Tennessee, and the Tri-Cities Airport serving Bristol,
Virginia, Johnson City and Kingsport, Tennessee, would also gain
service to Chicago O'Hare if the exception is granted to Trans States
Airlines.
The City Manager recommended that Council adopt a resolution
expressing full support of the abovereferenced application of Trans
States Airlines for an exemption to serve Chicago O'Hare International
Airport non-stop from the Roanoke Regional Airport.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#33362-050597) A RESOLUTION supporting the application of
Trans States Airlines, Inc. for an Exemption from the High Density Rule
(Docket No. OST-97-2368).
(For full text of Resolution, see Resolution Book No. 59, page 460.)
Mr. Swain moved the adoption of Resolution No. 33362-050597.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
DIRECTOR OF FINANCE:
BUDGET-BONDS/BOND ISSUES: The Director of Finance
submitted a written report advising that per Craigie, Inc., the City's
financial advisor, the City has two outstanding bond issues that could
be refunded, at a savings to the City, through issuance of a 1997
refunding issue, as follows:
461
Amount Proposed
Issue Outstandinq Refundinq Amount
1988 Public Improvement Bonds $ 6,300,000.00
$ 4,800,000.00
1992A and 1992B Public
Improvement Bonds
57,065,000.00
37,700,000.00
$63.365.000.00
$42.500.000.00
It was further advised that the proposed refunding issue entails
the issuance of approximately $45,245.00 in principal for the
defeasance of both issues; the 1992 issue is callable in August 2001,
therefore, it would continue to be paid under the existing amortization
schedule until that point; the 1988 issue would be paid under the
existing amortization through August 1, 1997; under recent market
conditions, Craigie, Inc., has projected the City's present value savings
to be approximately $1.4 million, or 3.2 per cent of the principal being
refunded; a chart attached to the report shows the estimated cash
savings, undiscounted, for each year affected by the refunding, for both
the Public Improvement bonds and the Water Fund bonds, which
savings are based on market conditions in effect prior to the recent
announcement by the Federal Reserve Board of an increase in the
Treasury rate, therefore, attaining such savings will be dependent upon
a reduction in the current market bond interest rates; and the minimum
present value savings that generally is agreed to make a refunding
issue beneficial is greater than 3.0 per cent of the principal being
refunded.
The Director of Finance advised that based on present
information, it is advisable for the City to pursue issuance of the 1997
refunding bonds with the intent that the City do so at a time when
market conditions are such that the savings achieved would justify the
issuance of the refunding bonds. He transmitted a resolution which
would grant approval for the City Manager and the Director of Finance
to execute the issuance of bond refunding on behalf of the City of
Roanoke, providing it is in the financial best interest of the City, and the
issuance will not be considered unless the City can realize present
savings of more than three per cent of the principal being refunded.
(For full text, see report on file in the City Clerk's Office.)
462
ACTION:
Mr. Parrott offered the following resolution:
(#33373-050597) A RESOLUTION authorizing issuance and sale
of not to exceed fifty million dollars ($50,1:)00,000) principal amount of
City of Roanoke, Virginia, general obligation public improvement
refunding bonds; fixing the form, denomination and certain other
details of such bonds and delegating to the City Manager and the
Director of Finance authority, among other things, to sell such bonds,
to determine the aggregate principal amount of such bonds, the
maturity dates of such bonds and the principal amounts of such bonds
maturing in each year, the interest payment dates for such bonds and
the rates of interest to be borne by such bonds, the redemption
provisions and redemption premiums, if any, applicable to such bonds
and to appoint an escrow agent for the bonds to be refunded from the
proceeds of such bonds; authorizing preparation of a preliminary
official statement and an official statement and the distribution thereof
and the execution of a certificate relating to such official statement;
authorizing the execution and delivery of a continuing disclosure
certificate relating to such bonds; authorizing execution and delivery
of an escrow deposit agreement relating to the refunded bonds;
authorizing the City Manager and the Director of Finance to designate
the refunded bonds for redemption; and otherwise providing with
respect to the issuance, sale and delivery of such bonds and the
refunding of the refunded bonds.
(For full text of Resolution, see Resolution Book No. 59, page 471.)
Mr. Parrott moved the adoption of Resolution No. 33373-050597.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of March 1997.
(For full text, see Financial Report on file in the City Clerk's Office.)
463
ACTION:
Without objection by Council, the Mayor advised that the
Financial Report would be received and filed.
REPORTS OF COMMITTEES:
CITY PROPERTY-SPECIAL PERMITS-STREETS AND ALLEYS-
WATER RESOURCES: Vice-Mayor Linda F. Wyatt, Chairperson, Water
Resources Committee, presented a written report on behalf of the
Committee, with regard to a request for a conditional permit by
property owners at 402 Willow Oak Drive, S. W., to construct a brick
wall encroaching approximately eight feet into the right-of-way of River
Birch Lane, S. W.
A staff report advised that permission to construct fences, walls,
decks, or various other structures that encroach into the public right-
of-way is a request that property owners make to the City from time to
time; and in August 1986, the City adopted a policy prohibiting new
encroachments into the public right-of-way.
It was further advised that property owners, Wilson and Barbara
Wafts, have requested a conditional permit to allow construction of a
brick wall, four feet high, across their side yard; the brick wall would
encroach up to approximately eight feet into the public right-of-way of
River Birch Lane, S. W., which encroachment would extend to the curb
line; no sidewalks exist in the area; and zoning restrictions in the area,
RS-l, would require the wall to be set back 15 feet from the property
line.
ACTION:
The Water Resources Committee recommended that Council
deny the request of the property owners at 402 Willow Oak Drive, S. W.,
Official Tax No. 1100205, for a conditional permit to construct a brick
wall encroaching approximately eight feet into the right-of-way of River
Birch Lane, S. W.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that Council concur in the recommendation of
the Water Resources Committee to deny the request. The motion was
seconded by Mr. Trout and unanimously adopted.
464
ACTION:
BUDGET-TRAFFIC-SIDEWALK/CURB AND GUTTER-STREETS
AND ALLEYS: Council Member John H. Parrott, Chairperson, Bid
Committee, presented a written report on behalf of the Committee, in
connection with bids received by the City for construction of asphalt
concrete overlays and pavement profiling of various streets within the
City of Roanoke. On behalf of the Committee, he recommended that
Council approve the following actions:
Award a contract to Adams Construction Co., in the
amount of $1,394,532.80, and establish a contingency, in
the amount of $19,347.20, for a total cost of $1,413,880.00,
said contract to be in a form acceptable to the Director of
Finance.
Appropriate $325,000.00 in Capital Maintenance and
Equipment Replacement Program funds to Street Paving,
Account No. 001-052-4120-2010.
Transfer $216,094.00 in the fiscal year 1996-97 General
Fund budget from Transfers to Capital Projects Fund
Account No. 001-004-9310-9508, to Street Paving, Account
No. 001-052-4120-2010.
Reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the committee. He advised that the 31,260 tons of
asphalt will pave approximately 57 lane miles, and the average number
of lane miles paved during this ten-year period is 67.5, which is greater
than the 57 lane-miles desired each year.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33374-050597) AN ORDINANCE to amend and reordain certain
sections of the 1996-97 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 484.)
Mr. Parrott moved the adoption of Ordinance No. 33374-050597.
The motion was seconded by Mr. Swain.
465
ACTION:
Mr. Edward A. Hokanson, Member, Blue Ridge Bicycle Club, 4351
Garst Mill Road, S. W., reminded Council of a 1993 adopted motion by
City Council which states, "Whenever existing streets within the City
are repaved, widened or otherwise improved, the appropriate City
departments should consider the needs of bicyclists." He pointed out-
that he was unaware of any existing improvements made for the benefit
of bicyclists as a part of repaving since 1993. Instead of two 12' lanes,
he explained that Peters Creek Extension is supposed to have an 11'
inside lane and a 13' outside lane, thus providing additional space for
a motorist to safely pass a bicyclist, and the cost of lane realignment
would be zero. He stated that the unreported "close calls" between
motorists and bicyclists are unknown by the general public, that last
week a Roanoke bicyclist had a near collision with a semi-trailer
vehicle, and a female bicyclist was recently killed in Lynchburg by a
truck driver. He stated that such incidents are preventable, and to
delay appropriate action would be tragic; therefore, he urged that
Council, when awarding the paving contract to Adams Construction
Company, implement its adopted 1993 motion.
The City Manager advised that he would request the Director of
Public Works to meet with Mr. Hokanson to discuss his concerns.
Ordinance No. 33374-050597 was adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
Mr. Parrott offered the following emergency ordinance:
(#33375-050597) AN ORDINANCE accepting the bid of Adams
Construction Co., for paving and profiling of various streets, upon
certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 485.)
Mr. Parrott moved the adoption of Ordinance No. 33375-050597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
466
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-CABLE TELEVISION: Council Member John H. Parrott,
Chairperson, Roanoke Valley Regional Cable Television Committee,
presented a written report on behalf of the Committee, advising that
Roanoke City, Roanoke County and the Town of Vinton jointly operate
Roanoke Valley Television (RVTV); initial equipment and facilities for
the television studio were funded through a capital grant from Cox
Communications, in the amount of $480,000.00; and the studio which
is located at the Jefferson Center currently employs three full-time staff
members, in addition to a variety of part-time personnel, who produce
videos and shows for the local governments and school systems
which are cablecast along with government meetings on Cox
Communications Channel 3.
It was further advised that on June 8, 1992, Council approved the
Roanoke Regional Cable Television Committee Agreement; in addition
to determining the primary purposes of the Committee, the Agreement
states that the operating budget for RVTV must be approved by the
governing bodies of Roanoke City, Roanoke County and the Town of
Vinton; funds for the operating budget are provided by the three
governments, based on the proportion of Cox Communications
customers located in each jurisdiction; Council has formally agreed to
provide up to 20 per cent of the franchise fee paid by Cox to fund the
operations of the facility; on April 2, 1997, the Roanoke Valley Cable
Television Committee approved the RVTV operational budget for fiscal
year 1997-98; and the recommended budget of $190,995.00 represents
a 24 per cent increase over the current year budget of $154,193.00.
It was explained that RVTV staff is carried on the payroll and
benefits system of Roanoke County, therefore, staff will receive the
same increase as County employees; the proposed budget includes
funding for a four per cent raise for staff, but actual raises will be at the
County rate; and the proposed RVTV budget totals $190,995.00, which
is broken down by locality, as follows:
ACTION:
Number of Cable
Locality Customers/Bud~let Cost
Roanoke City 58.8% $112,305.00
Roanoke County 33.8% 64,556.00
Town of Vi nto n 7.4% 14,134.00
On behalf of the City's representatives to the Roanoke Valley
Regional Cable Television Committee, Mr. Parrott recommended that
Council approve the City's portion of the RVTV fiscal year 1997-98
budget, in the amount of $190,995.00, with the City's share being
$112,305.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following resolution:
(#33376-050597) A RESOLUTION approving the recommendation
of the Roanoke Valley Regional Cable Television Committee to approve
the annual operating budget for Fiscal Year 1997-98 for the operation
of the regional government and educational access station-Roanoke
Valley Television (RVTV, Channel 3), and for the City to provide partial
funding.
(For full text of Resolution, see Resolution Book No. 59, page 486.)
Mr. Parrott moved the adoption of Resolution No. 33376-050597.
The motion was seconded by Mr. Harris and adopted by the following
vote:
467
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
STREETS AND ALLEYS: Ordinance No. 33353 permanently
vacating, discontinuing and closing a portion of 22nd Street, S. W.,
extending from Patterson Avenue in a northerly direction to the point
that 22nd Street was closed, pursuant to Ordinance No. 11803 adopted
468
ACTION:
ACTION:
by the Council of the City of Roanoke on May 15, 1953; and a certain
alley extending in an east/west direction between 22nd and 23rd
Streets, S. W., located in the middle of Block 54, Map of West End and
Riverview, having previously been before the Council for its first
reading on Monday, April 21, 1997, read and adopted on its first reading
and laid over, was again before the body, Mr. Trout offering the
following for its second reading and final adoption:
(#33353-050597) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 59, page 451.)
Mr. Trout moved the adoption of Ordinance No. 33353-050597.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
ZONING: Ordinance No. 33354 rezoning a tract of land located on
the north side of Patterson Avenue, between 22nd and 23rd Streets,
S. W., described as Official Tax Nos. 1312411 - 1312416, inclusive, from
HM, Heavy Manufacturing District, to LM, Light Manufacturing District,
having previously been before the Council for its first reading on
Monday, April 21, 1997, read and adopted on its first reading and laid
over, was again before the body, Mr. Trout offering the following for its
second reading and final adoption:
(#33354-050597) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 131, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 59, page 453.)
Mr. Trout moved the adoption of Ordinance No. 33354-050597.
The motion was seconded by Mr. White and adopted by the following
vote:
469
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ O.
(Council Member Parrott abstained from voting.)
ZONING-STREETS AND ALLEYS: Ordinance No. 33355 amending
the proffered conditions for rezoning of a certain 13.81-acre tract of
land located on the north end of Griffin Road, adjacent to the east side
of Franklin Road, S. W., and U.S. Route 220, Official Tax No. 5480712,
previously approved by the Council of the City of Roanoke, pursuant
to Ordinance No. 32867-040196 adopted on April 1, 1996, having
previously been before the Council for its first reading on Monday,
April 21, 1997, read and adopted on its first reading and laid over, was
again before the body, Mr. Trout offering the following for its second
reading and final adoption:
(#33355-050597) AN ORDINANCE to amend §§36.1-3 and 36.1-4,
Code of the City of Roanoke (1979), as amended, and Sheet No. 548,
Sectional 1976 Zone Map, City of Roanoke, in order to amend certain
conditions presently binding upon certain property previously
conditionally zoned C-2, General Commercial District.
(For full text of Ordinance, see Ordinance Book No. 59, page 454.)
Mr. Trout moved the adoption of Ordinance No. 33355-050597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
STREETS AND ALLEYS: Ordinance No. 33358 permanently
vacating, discontinuing and closing a certain portion of First Street,
N. W., situated between its intersection with Wells Avenue, and its
intersection with Gilmer Avenue, and a certain section of the Second
Street/Gainsboro Road right-of-way adjacent to First Baptist Church on
470
ACTION:
ACTION:
North Jefferson Street, having previously been before the Council for
its first reading on Monday, April 21, 1997, read and adopted on its first
reading and laid over, was again before the body, Mr. Trout offering the
following for its second reading and final adoption:
(#33358-050597) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 59, page 455.)
Mr. Trout moved the adoption of Ordinance No. 33358-050597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ...................................................................... 0.
ZONING-SCHOOLS-STREETS AND ALLEYS: Ordinance No.
33360 rezoning a one acre_+ and a 40.74_+ acre tract of land, containing
72_+ acres bounded by Interstate 581, Wal-Mart, Round Hill Elementary
School, Roanoke Area Association for Retarded Children, Inc., and
properties adjacent to Huff Lane, N. W., Official Tax Nos. 2250103 and
2250101, from LM, Light Manufacturing District, and RS-3, Residential
Single-Family District, to C-2, General Commercial District, subject to
certain conditions proffered by the petitioners, having previously been
before the Council for its first reading on Monday, April 21, 1997, read
and adopted on its first reading and laid over, was again before the
body, Mr. Trout offering the following for its second reading and final
adoption:
(#33360-050597) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 225, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicants.
(For full text of Ordinance, see Ordinance Book No. 59, page 457.)
Mr. Trout moved the adoption of Ordinance No. 33360-050597.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
471
ACTION:
AYES: Council Members Trout, White, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: Vice-Mayor Wyatt ........................................................ 1.
ZONING-STREETS AND ALLEYS: Ordinance No. 33361 rezoning
a 8.769+_ acre tract of land located on the west side of Oakland
Boulevard, N. W., Official Tax No. 2250105, from RS-3, Residential
Single Family District, to C-2, General Commercial District, subject to
certain conditions proffered by the petitioner in the Second Amended
Petition filed in the City Clerk's Office on April 3, 1997, having
previously been before the Council for its first reading on Monday,
April 21, 1997, read and adopted on its first reading and laid over, was
again before the body, Mr. Trout offering the following for its second
reading and final adoption'
(#33361-050597) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 225, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 59, page 459.)
Mr. Trout moved the adoption of Ordinance No. 33361-050597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
COUNCIL-YOUTH: Mr. Harris offered the following resolution
changing the time and place of commencement of the regular meeting
of City Council scheduled to be held at 12:30 p.m., on Monday, May 19,
1997, to 12:00 noon in the Roanoke Civic Center Exhibit Hall, 710
Williamson Road, N. E., with the 2:00 p.m. session to be held in the City
Council Chamber, fourth floor, Municipal Building, 215 Church Avenue,
S.W.:
472
ACTION:
(#33377-050597) A RESOLUTION changing the time and place of
commencement of the regular meeting of City Council scheduled to be
held at 12:30 p.m., on Monday, May 19, 1997.
(For full text of Resolution, see Resolution Book No. 59, page 487.)
Mr. Harris moved the adoption of Resolution No. 33377-050597.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
COUNCIL-NORFOLK SOUTHERN
Member Swain commended City staff
underpass at Shaffer's Crossing.
CORPORATION: Council
on improvements to the
ACTS OF ACKNOWLEDGEMENT-SCHOOLS: Council Member
Swain advised that he attended the 1997 commencement exercise at
Radford University, at which time the Mayor served as a guest speaker.
He commended the Mayor on his remarks which confirmed that he is
committed to improving the quality of life in the City of Roanoke for all
citizens. He stated that the Mayor called attention to the current plight
faced by all Virginia cities, and his remarks also confirmed that he is a
strong advocate of governments coming together and working in a
spirit of cooperation for the betterment of all.
COUNCIL-TELEPHONE EQUIPMENT-STREETS AND ALLEYS: Mr.
White addressed the matter of installation of free standing pay
telephone booths on public right-of-way, or in front of rental properties,
particularly in the northwest Roanoke area. He inquired if the
installations have been authorized by the City.
473
ACTION:
The Mayor called attention to installation of boxes for
newspapers and/or realtor publications/brochures on public right-of-
way, and also inquired if these installations have been authorized by
the City.
The City Manager advised that he would investigate the matter
and report to Council accordingly.
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
ELECTIONS-FIRE DEPARTMENT-REGISTRAR-CHURCHES: A
resolution adopted by the Roanoke City Electoral Board on April 28,
1997, requesting approval of a temporary change in the Lee-Hi Voting
Precinct from No. 4 Fire Station to Covenant Presbyterian Church, 1831
Deyerle Road, S. W., due to construction work on Aerial Way Drive and
the lack of parking facilities for voters, was before Council.
Mr. Trout offered the following emergency ordinance temporarily
changing the polling place for Lee-Hi Precinct from Fire Station No. 4
on Aerial Way Drive, S. W., to Covenant Presbyterian Church, 1831
Deyerle Road, S. W.:
(#33363-050597) AN ORDINANCE temporarily changing the
polling place for Lee-Hi Precinct from Fire Station No. 4 on Aerial Way
Drive, S. W., to Covenant Presbyterian Church, 1831 Deyerle Road,
S. W.; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 461.)
Mr. Trout moved the adoption of Ordinance No. 33363-050597.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
Mr. Harris called attention to complaints regarding parking
conditions in an unpaved parking lot located across the street from the
present Lee-Hi Precinct, and inquired if consideration has been given
to relocating the Lee-Hi Precinct from No. 4 Fire Station to the Covenant
Presbyterian Church on a permanent basis.
474
The Reverend Charles T. Green, Chairperson, Roanoke City
Electoral Board, advised that the Lee-Hi Precinct is the largest precinct
in the City of Roanoke with over 2,500 registered voters, and the
Electoral Board will confer with church officials to determine if
Covenant Presbyterian Church can be established as a permanent
voting place for the Lee-Hi Precinct.
The Mayor suggested that appropriate signage be installed at the
No. 4 Fire Station to notify voters that the polling place has been
temporarily changed.
There being no further business, the Mayor declared the meeting adjourned
at 3:$0 p.m.
APPROVED
ATTEST:
Mary F. Part(er
David A. Bowers
City Clerk Mayor
475
PERSONNEL COMMITTEE ............ ROANOKE CITY COUNCIL
May 5,1997
4:00 p.m.
A meeting of the Roanoke City Council Personnel Committee, composed of
the Members of the Roanoke City Council, was called to order on Monday, May 5,
1997, at 4:00 p.m., in the City Council's Conference Room, fourth floor of the
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Chairman and
Mayor David A. Bowers presiding.
PRESENT: Council Members C. Nelson Harris, John H. Parrott, Carroll E.
Swain, James O. Trout, William White, Sr., Linda F. Wyatt and Mayor
David A. Bowers ........................................................................................... 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: Mary F. Parker, City Clerk.
COUNCIL-CITY EMPLOYEES-CITY MANAGER-CITY ATTORNEY-CITY CLERK-
MUNICIPAL AUDITOR-DIRECTOR OF FINANCE-REAL ESTATE VALUATION: Ms.
Wyatt moved that the City Council Personnel Committee meet in Executive Session
to discuss a personnel matter, being performance evaluations of certain Council
Appointed Officers, pursuant to Section 2.1-344(A)(1), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White, Wyatt and
Mayor Bowers ................................................................................................. 7.
NAYS: None ......................................................................................... 0.
At 4:02 p.m., the Mayor declared the meeting in recess.
At 5:30 p.m., the meeting reconvened in the City Council's Conference Room,
with all Members of the City Council Personnel Committee in attendance, Mayor
Bowers presiding.
COUNCIL: With respect to the Executive Session just concluded, Mr. Harris
moved that each Member of the City Council Personnel Committee certify to the best
of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act; and
476
(2) only such public business mattem as were identified in any'motion by which any
Executive Session was convened were heard, discussed or considered by the City
Council Pemonnel Committee. The motion was seconded by Mr. Swain and adopted
by the following vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White, Wyatt and
Mayor Bowem ............................................................................................... 7.
NAYS: None .......................................................................................... 0.
There being no further business, the Mayor declared the City Council
Personnel Committee meeting adjourned at 5:32 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
mmmmmmmmmmmmmmmm
David A. Bowem
Mayor
477
SPECIAL MEETING ...... ROANOKE CITY COUNCIL
May 5, 1997
7:00 p.m.
The Council of the City of Roanoke met in special session on Monday, May 5,
1997, at 7:00 p.m., in the Exhibit Hall of the Roanoke Civic Center, 710 Williamson
Road, N. E., City of Roanoke, Virginia, with Vice-Mayor Linda F. Wyatt presiding,
pursuant to Resolution No. 33351-042197, adopted by the 'Council on Monday,
April 21, 1997.
PRESENT: Council Members C. Nelson Harris, John H. Parrott, Carroll E.
Swain, William White, Sr., and Vice-Mayor Linda F. Wyatt ................................. 5.
ABSENT: Council Member James O. Trout and Mayor David A. Bowers ..... 2.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by Council Member Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Vice-Mayor Wyatt.
BUDGET-TAXES: The Vice-Mayor advised that the purpose of the special
meeting was to hold a public hearing to receive comments from citizens with regard
to the City's real estate tax rate.
Notice of advertisement of the public hearing was published in the The
Roanoke Times on Monday, April 21, 1997, and in the Roanoke Tribune on Thursday~
April 24, 1997.
(See publisher's affidavits on file in the City Clerk's Office.)
The Vice-Mayor advised that the recommended budget includes a one-cent
reduction in the real estate tax rate, which is currently $1.23 per $100.00 of assessed
value.
The Vice-Mayor requested that all speakers limit their remarks to three
minutes each; whereupon, the following persons addressed Council:
478
Ms. Marianne E. Gandee, 3271 Allendale Street, S. W., commended Council
for studying a proposed tax cut. She stated that tax cuts are appreciated when the
fiscal needs of a community are reduced, or when the present rate provides a
budgetary surplus; however, based on reports from the Capital Improvements
Program and vision' workshops, Roanoke's projected revenues fall short of the
amount necessary to fund the City's "wish list". She applauded Council's
willingness as elected representatives to do the right thing, but not necessarily the
popular thing. She stated that Council's pragmatic consideration of a less drastic
tax cut will help to insure that the City of Roanoke can provide the services and
educational opportunities necessary in the years to come. She added that citizens
have a duty to look to the future; and in November, the citizens of Roanoke will face
a serious challenge and Roanoke must be fiscally prepared to float the largest bond
issue in the City's history in order to fund the City's Capital Improvements Program
and to complete renovations to elementary and middle schools which will be
followed by high school renovations.
Mr. Michael R. Meise, 2314 Maiden Lane, S. W., representing the Board of
Directors, Greater Raleigh Court Civic League, advised that the Board of Directors
unanimously adopted a resolution at its May 1, 1997, meeting applauding the
Roanoke City Council for reducing the size of the real estate tax; however, the
Greater Raleigh Court Civic League is concerned that reductions in real estate taxes
may further erode the quality of life in Roanoke's neighborhoods and the quality of
education in the Roanoke City Schools. He stated that the Greater Raleigh Court
Civic League wishes to go on record in opposition to further reductions in the real
estate tax base of the City.
Mr. William G. Ammen, 4938 Greenlee Road, S. W., spoke in favor of the
reduction in the real estate tax rate. He called attention to concerns expressed by
some citizens of Roanoke that the real estate tax rate has not been reduced since
1993, while the valuation of property has risen 116 per cent. He stated that it is
believed by some elderly homeowners that Council is trying to do what is right and
is long over due. He advised that all homeowners in the City of Roanoke are entitled
to some form of tax relief, especially when assessments cause an increase in taxes
year after year, and requested that Council reduce the real estate tax rate by two -
three cents and establish an agenda which will require City Council to reduce the
real estate tax rate every year until the rate reaches $1.12 per $100.00 of assessed
value which is currently the rate paid by City of Salem homeowners.
Mr. William L. Proffitt, 3545 Greenland Avenue, N. W., expressed opposition
to any tax increase. He stated that a tax increase is not needed, citizens are
currently paying too much in real estate taxes for the quality of neighborhoods in
Roanoke, and there are unfavorable conditions in some neighborhoods that have
not been corrected. He advised that all City taxes should be decreased.
479
Mr. Holly O. Phillips, 3028 Pioneer Road N. E., requested that Council reduce
the real estate tax rate, reduce the assessment ratio to a more equitable formula, and
give senior citizens a tax break.
There being no further business, the Vice-Mayor declared the special meeting
adjourned at 7:20 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
480
SPECIAL MEETING ...... ROANOKE CITY COUNCIL
May 5, 1997
7:20 p.m.
The Council of the City of Roanoke met in special session on Monday, May 5,
1997, at 7:20 p.m., in the Exhibit Hall of the Roanoke Civic Center, 710 Williamson
Road, N. E., City of Roanoke, Virginia, with Vice-Mayor Linda F. Wyatt presiding,
pursuant to Resolution No. 33351-042197, adopted by the Council on Monday,
April 21, 1997.
PRESENT: Council Members C. Nelson Harris, John H. Parrott, Carroll E.
Swain, James O. Trout (arrived at 7:30 p.m.), William White, Sr., and Vice-Mayor
Linda F. Wyatt ............................................................................................... 6.
ABSENT: Mayor David A. Bowers ........................................................... 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
BUDGET-TAXES: The Vice-Mayor advised that the purpose of the special
meeting was to hold a public hearing to receive comments from citizens with regard
to the 1997-98 recommended City budget; certain tax rate increases; and the
recommended fiscal year 1997-98 U. S. Department of Housing and Urban
Development (HUD) Funding Budget.
Notice of advertisement of the public hearing was published in The Roanoke
Times on Friday, April 18, 1997, Monday, April 21, 1997, and Friday, April 25, 1997,
and in the Roanoke Tribune on Thursday, April 17, 1997, and Thursday, April 24,
1997.
(See publisher's affidavits on file in the City Clerk's Office.)
The Vice-Mayor advised that in accordance with requirements of Section 33
of the Roanoke City Charter pertaining to the annual budget, the City Manager has
recommended a balanced fiscal year 1997-98 General Fund budget totalling $t 61.0
million, representing a 5.56 per cent increase over the current fiscal year budget;
two major components of the General Fund Budget include the Roanoke City
Government Budget and the local share of the Roanoke City School Budget; and the
recommended adjusted school budget totals $86,540,693.00.
481
The Vice-Mayor further advised that one of the largest increases in existing
programs is a mandated expenditure of approximately $2.2 million for the
Comprehensive Services Act; a second major expenditure includes the employee
merit increase of 3.3 per cent of the mid-point of each pay grade, which equates to
$1.9 million; new programs include $15,000.00 for a Citizen Service Center,
$100,000.00 for curb, gutter and sidewalk projects, approximately $52,000.00 for
alley cleanup and park restoration, and $19,200.00 to fund the City's share of the
cost for a Greenways Coordinator; improved programs in City departments include
continued work to automate the City's trash collection and provide citizens with roll-
out containers, and funds to address removal of junk cars; and the proposed budget
will also position the City for a $35 - $37 million bond referendum.
The Vice-Mayor explained that the Members of Council welcome comments
on a proposed new tax on consumers of mobile local telecommunication service
(cellular telephones), at a rate equal to ten percent of the gross monthly charge on
an amount not in excess of $30.00 per month for each mobile service consumer; the
City Manager's recommendation regarding an increase in the special tax on
consumers of local telephone service, emergency 911 surcharge, from $.99 per
month, per telephone line to $1.45 per month, per telephone line, effective July 1,
1997; and the recommended U. S. Department of Housing and Urban Development
(HUD) Funding Budget for fiscal year 1997-98 which totals $3,787,476.00.
The Vice-Mayor requested that speakers limit their remarks to three minutes
each; whereupon, the following persons addressed Council:
Ms. Cynthia Ries, 3631 Peakwood Drive, S. W., representing Parents for
Capital Improvements in the Roanoke City Schools, advised that the proposed
budget makes a statement that Roanoke City schools are on the front burner of what
is crucial in Roanoke, and the proposed budget also makes a statement that Council,
the School Board and the School Superintendent will conduct business in an
atmosphere of good faith and shared goals. She further advised that based on the
retirement of existing debt through good long term capital needs planning and cost
savings on the part of the City Manager, Roanoke is in a position to offer the largest
bond referendum in the City's history to be voted on by the voters in November
1997. She stated that the citizens of the City of Roanoke have supported every bond
referendum and necessary school capital improvement projects without
divisiveness or acrimony because bond money has been fairly and evenly
distributed throughout the schools and in every section of the City. She advised
that she has confidence that Council will do everything within its power to avoid
unwise tax cuts, to look for alternative sources of revenue, and to maximize the
City's bonding capacity to insure that Roanoke continues to buck the trends to
renovate instead of to vacate.
482
David L. Kjolhede, Executive Director, Roanoke Valley Convention & Visitors
Bureau, advised that there is a way to provide tax revenues for the City in the form
of tourism and conventions that choose to hold their meetings in the City of
Roanoke. He stated that Council in the past has invested $500,000.00 in the
Roanoke Valley Convention & Visitors Bureau and those funds have returned tax
dollars several times to the City. He requested that Council not only consider the
recommended $500,000.00 for the Convention & Visitors Bureau in the proposed
budget, but look for ways to increase funding because the Convention and Visitors
Bureau operates in a very competitive market with cities around the region.
Mr. Phillip A. Chagmon, 1202 Floyd Avenue, S. W., spoke in support of
programs sponsored by the YMCA and the West End Center. He requested that as
Council reviews the budget, it should take into consideration the current shift in
American politics toward limiting or eliminating entitlement programs for the needy.
He advised that it would be unwise to abandon American children, the City must
accept an increased responsibility toward its disadvantaged children, and if funds
are not budgeted for cost effective programs for the children of Roanoke, the City
will be abandoning its responsibility. He stated that Roanoke City, as well as all of
America, will be going through dramatic changes in the coming years and programs
to save the nation's children must be increased, and this required increase cannot
take place in a vacuum. He stated that full funding for existing programs to save
Roanoke's children will not only allow the current programs to operate effectively,
but will also send a message to the Roanoke community that funding is available for
the necessary increase in programs that will help to save Roanoke's children. He
stated that it is not just the morally responsible choice, but the fiscally responsible
choice.
Joe W. Christianbury, 2554 Emerald Lake Drive, Troutville, Virginia, Member,
Board of Directors, Tutor, and Past President, West End Center, expressed
appreciation for past assistance which has been provided for the West End Center,
and requested that Council consider full funding of the operating request which was
submitted for fiscal year 1997-98. He called attention to a partnership with the Blue
Ridge Community Service which has enabled the West End Center to help at- risk
or disturbed children in an effective manner. He stated that it would appear to be the
most cost effective manner in which to fund a program that has been active for 17
years where volunteers are currently in place.
Pat D. Dillard, Executive Director, Presbyterian Community Center, advised
that for over 25 years, the Center has provided emergency, financial and food
services to Iow income residents of southeast Roanoke and the Roanoke Valley, and
during those years, the Center has been aware of the need to provide Iow income
youth with afternoon tutoring, mentoring and a culturally enriched environment. She
483
stated that the Presbyterian Center is one of four organizations: YMCA, West End
Center, and St. John's Episcopal Church that is committed to creating a new City-
wide youth program to provide these opportunities for the youth of southeast
Roanoke; however, a request for funds through the Community Development Block
Grant was denied. She explained that sources familiar with CDBG spending have
confirmed that there have not been significant CDBG expenditures in southeast
Roanoke since Fallon Park swimming pool was constructed 15 - 20 years ago.
Therefore, she urged reconsideration of the funding request and advised that local
leadership has encouraged replication of the successful model programs at West
End Center and the Presbyterian Community Center in order to address the needs
of Roanoke's at risk children.
Theodore D. Allen, 4221 Whitehall Circle, S. W., President and representing 40
families in an organization known as AMI-RV which serves as an advocate for
persons disabled by mental illness, appeared before Council and spoke in support
of increased funding for Blue Ridge Community Service in order to address the
needs of helpless individuals.
Steven L. Higgs, 2811 Rosalind Avenue, S. W., President, Blue Ridge
Zoological Society of Virginia, which operates the Mill Mountain Zoo, advised that
the Zoo provides the Roanoke Valley with a direct economic impact of approximately
$700,000.00 per year and has an indirect economic impact in excess of $5 million.
He stated that the Mill Mountain Zoo appreciates the in-kind support that it receives
from the City in terms of reduced fees and services; however, the Zoo requests an
increase in the City's direct financial support. He explained that currently the Mill
Mountain Zoo receives approximately $8,000.00 per year from the City which is less
than one-half of the taxes that are paid directly by the Zoo back to the City. He stated
that there is no more efficient cultural attraction in the City of Roanoke in terms of
public funding which is received, versus benefits that the Zoo returns to the
community, and the Mill Mountain Zoo will look to the City for its continued support.
John M. Stroud, Executive Director, Roanoke Valley Regional Chamber of
Commerce, a business organization representing over 1700 businesses in the
region, advised that the Chamber of Commerce would like for the City to focus its
attention on regional cooperation and on setting measurable goals in the City's
capital expenditure plan. He stated that in reviewing the budget, only expenditures
are noted, and inquired as to the amount of funds proposed to be spent by the
various departments of City government, what does the City expect to achieve by
spending the funds, what are the goals of the City, and how much money will be
required to achieve those goals. He advised that the Chamber of Commerce is
asked periodically by the news media to evaluate Council and the City
484
Administration and their response has been, "What are the City's goals?" He asked
how the citizens in the business community can be expected to evaluate City
government in the absence of clear and measurable goals. He stated that the budget
document demonstrates how much money the City is spending and not what the
City expecte to receive for ite money in terms of results. He explained that
communities around the country that have strategic plans with measurable goals to
achieve their strategic plans are able to build consensus, and the community works
together to achieve their stated goals. He stated that the proposed budget would
position the City of Roanoke for a $35 - $37 million bond issue which is not enough
to meet the current needs of the City, therefor, it is hoped that Council will look
within the budget for additional money because every identified $100,000.00 will
fund another $1 million in capital improvements.
Tonya A. White, 1521-E Wyndham Drive, Vinton, Virginia, representing the
Presbyterian Community Center, advised that the City has an urgent need for the
services offered by the Presbyterian Center, especially since effective October 1,
1997, the City will be under the Federal Welfare Reform Act and there will be a
growing need for high quality inexpensive day care for Iow income families. She
advised that southeast Roanoke has no youth programs and children need a place
to go after school, and requested that Council work with the YMCA and the
Presbyterian Community Center to identify funds for the youth of Roanoke City and
specifically southeast Roanoke.
Ann Hutton, 1402 Abby Circle, Vinton, Virginia, Chair, Public Affairs
Committee, Mental Health Association of the Roanoke Valley, a non-profit, non-
governmental organization with approximately 500 members who work to educate
citizens of the Roanoke Valley about issues regarding mental health and mental
illness and advocate quality care for all citizens who suffer from mental illness,
appeared before Council in support of the request of Blue Ridge Community
Services for allocation of funds for fiscal year 1997-98. She explained that Blue
Ridge Community Services provides mental health, mental retardation and
substance abuse services to the citizens of the Counties of Roanoke, Botetourt and
Craig and the Cities of Roanoke and Salem. She stated that the funding request
submitted by Blue Ridge Community Services was prepared in accordance with the
local match policy which calls for matching all state based funds at a 90 - 10 ratio
with local tax dollars. She advised that the requested allocation represente the
amount of funds necessary to maintain all programs at the current level of service.
She explained that Blue Ridge Community Services provided mental health, mental
retardation and substance abuse treatment or counseling services to 6,762 Roanoke
City residents during the fiscal year ended June 30, 1996, and the value of those
services was estimated at $7,439,182.00, which represents $22.13 in services for
485
each local match dollar provided by the City. She stated that for fiscal year 1997,
Roanoke City allocated $346,250.00 in local tax dollars to Blue Ridge Community
Services and the agency has requested an allocation of $459,808.00 from Roanoke
City for fiscal year 1997-98, and appropriations in a lesser amount than that which
is requested will jeopardize state funds and existing service delivery.
Nancy A. Chapin, Executive Director, Literacy Volunteers of America in the
Roanoke Valley, advised that Literacy Volunteers help functionally illiterate adults
to improve their reading, writing and communication skills. She stated that Literacy
Volunteers at the Presbyterian Community Center propose 'to develop a Family
Literacy Volunteer program in the southeast section of the City which would include
basic literacy skills, instructions for parents, developmental education for children,
and provide programs allowing parents and children to interact and share learning
experiences in conjunction with parenting classes and support groups. She stated
that when parents and children learn together they help each other to grow, children
learn from the parent to value and respect education and thus improve their chances
of success in school, and parents gain a new appreciation of their role as the child's
first teacher. She spoke in support of the need for space to house the Family
Literacy Program.
Kathryn R. Hale, Director, West End Center for Youth, advised that the
programs at the West End Center have been successful in preventing teenage
pregnancy, juvenile delinquency and increasing school attendance and overall
school success. She called attention to three partners of the West End Center who
are willing to provide similar services to youth and teens throughout Roanoke City
which are privately funded by businesses, churches and individuals from the
Roanoke Valley. She requested additional funding through Community Development
Block Grant funds to expand the program offered by the West End Center in order
to serve several hundred additional children over a three year period.
Mr. Bill C. Leach, 3136 West Ridge Road, S. W., spoke in support of funding
for the West End Center. He stated that the West End Center is repeatedly told that
funding is not available in Community Development Block Grant funds, which is
probably true in light of the limited amount of funds available (approximately
$250,000.00) for the entire social service/human service portion of the budget;
however, the bottom line is that the City chooses to fund a $100,000.00
administrative cost out of social services needs and the City does not make a
priority of spending for its youth population. "He advised that as a taxpayer, he
would prefer that his tax dollars be spent on those needs that address cost effective
beneficial societal enhancement activities. He stated that the West End Center and
the City-Wide Coalition which is proposed addresses educational needs, job skills,
486
nutrition, fitness and athletic activities, cultural activities, teen pregnancy,
socialization skills, special needs for emotionally disturbed and educationally
handicapped people, and programs designed to encourage the role of parents. He
requested that City government give more thought to which is more cost effective:
spending $2,000.00 - $3,000,00 per child to help the child become an educated high
school graduate and an employed member of society, or spend $100,000.00 for the
special needs child or $45,000.00 for the incarcerated juvenile.
Rodney L. Lewis, 709 Madison Avenue, N. W., Member, Board of Directors,
West End Center, advised that all citizens must reach out and help the youth of
Roanoke City. He stated that the West End Center program is successful, it should
be emulated throughout the City, and Council's assistance in the form of funding is
needed.
Ms. Liza Fernald, 2462 Meadowbrook Road, N. W., inquired as to what the City
is doing to prepare for Federal Welfare Reform. She advised that programs provided
by the West End Center are successful, and she has personally witnessed children
who have succeeded because of the guidance they received at the West End Center.
She stated that these children are offered the opportunity to have the same
successes that all parents throughout the entire City want for their children. She
requested that Council reconsider the proposal of the West End Center for a City-
wide youth program which would place a youth center in every area of the City and
provide the City with an opportunity to look at prevention rather than to pay the
consequences at a later date.
Joy Parrish, 5111 Black Hawk Circle, Salem, Virginia, an employee of the West
End Center, called attention to statistics from the Better Beginnings Coalition study
which shows that the West End Center is effective in preventing teenage pregnancy
and increasing school attendance and performance. She stated that the West End
Center succeeds because the program is reality based and holds children
accountable for their actions in order to prepare them for the real world, the Center
is successful because it is located in the community where participants live, the
Center is open five days a week year round providing tutoring services to children
from kindergarten to age 12, the Center acts as a support system to the entire family,
the Center provides an inclusive environment for all children where youth are shown
how to make good choices and encouraged to reach for the stars, and the Center
provides children with positive role models, along with a good support system. She
advised that the West End Center helps children acquire the skills they will need to
become productive responsible citizens through a group of volunteers and
contributors who keep the Center operating year in and year out. She stated that the
median income for families of West End Center youth is less than $12,000.00 which
487
does not allow money for after school enrichment programs. She advised that
currently 84 children are on the waiting list, and the list will grow with the upcoming
Federal Welfare Reform initiative. She asked that the request of the West End Center
for additional funds be reconsidered by Council.
Estelle H. McCadden, President, Melrose/Rugby Neighborhood Forum,
requested that Council reconsider a decision made by the Office of Grants
Compliance to deny the organization's request for Community Development Block
Grant funds to purchase a building which will be used as office space. She advised
that initially, the organization requested $38,300.00 in CDBG funding; however, since
their funding request was submitted, another structure has been identified, thus
decreasing their funding request by $10,000.00. She pointed out that the City
continues to fund some of the same organizations year after year and does not give
consideration to funding requests of new organizations, and asked that the
northwest section of Roanoke be given an opportunity to become an active part of
the City.
The Reverend John L. Huffaker, representing the Roanoke Christian
Partnership, an organization formed to provide ministry services to southeast
residents, as well as to enhance the ecumenical life of those churches working
closely with the Presbyterian Community Center, spoke in support of funding for a
City-wide youth center project. He stated that with a poverty rate in the southeast
section of the City of 35 per cent and a lack of facilities and opportunities for youth
development, he would plead with the City to identify resources in the budget to
develop a youth center in southeast Roanoke. He advised that through modeling the
successful programs sponsored by the West End Center with organizations such as
the Southeast Roanoke Christian Partnership, the Presbyterian Community Center,
and others, appropriate staff and volunteers could be provided to establish a
program in southeast Roanoke that would have strength and credibility. He urged
that Council give serious consideration to providing funds for development of a
youth center and youth programs in southeast Roanoke, in order to address the
needs of youth and to strengthen the moral and community fiber of the
neighborhood.
The Reverend W. Mike Barnes, Pastor, Belmont Christian Church in southeast
Roanoke, spoke in support of including funds in the Community Development Block
Grant budget for youth programs for southeast Roanoke. He advised that the West
End Youth Center, Presbyterian Community Center, St. John's Episcopal Church
and the YMCA Family Center requested a portion of CDBG funds for programs to
help reduce teenage pregnancy, reduce juvenile crime, and to provide services for
southeast children such as after school tutoring programs. He asked how Council
488
can, in good conscience, provide funds for other parts of the City for youth
programs and not provide funds for the children of southeast Roanoke. He urged
that Council reconsider the matter and provide a portion of CDBG funding to the
proposed youth programs for southeast Roanoke.
Harriet Lewis, Executive Director, YWCA of the Roanoke Valley, advised that
the YWCA Youth Group provides constructive and enrichment programs for girls
from 10 - 16 years of age who are considered to be at a statistically vulnerable age
that makes them at risk of becoming pregnant. She stated that the YWCA is
currently helping 73 young women once per week during the school year and all day
for two days each week during the summer months and their goal is to help 85
young women during the 1997-98 operating year. She explained that the 1997-98
budget reduces funding for the YWCA from the Community Development Block
Grant by $2,500.00; therefor, the YWCA Youth Group is requesting that its proposed
level of funding be reconsidered. She advised that the program has helped to
increase school attendance, to reduce teenage pregnancy rates, and to build
feelings of self-esteem.
Bill A. Breeding, Co-Athletic Director, Southeast Recreation Club, requested
that the City build more practice/game fields and gymnasiums when Roanoke's
parks are renovated, in order to provide the youth of Roanoke with an alternative to
standing on street corners and getting into trouble.
There being no further business, the Vice-Mayor declared the special meeting
adjourned at 8:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
489
PERSONNEL COMMITTEE ............ ROANOKE CITY COUNCIL
May 6, 1997
2:20 p.m.
A meeting of the Roanoke City Council Personnel Committee, composed of
the Members of Roanoke City Council, was called to order on Tuesday, May 6, 1997,
at 2:20 p.m., in the City Council's Conference Room, fourth floor of the Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with Chairman and Mayor
David A. Bowers presiding.
PRESENT: Council Members C. Nelson Harris, John H. Parrott, Carroll E.
Swain, James O. Trout, Linda F. Wyatt and Mayor David A. Bowers ........................ 6.
ABSENT: Council Member William White, Sr.- ............................................ 1.
OFFICERS PRESENT: Mary F. Parker, City Clerk.
COUNCIL-CITY EMPLOYEES-CITY MANAGER-CITY ATTORNEY-CITY CLERK-
MUNICIPAL AUDITOR-DIRECTOR OF FINANCE-REAL ESTATE VALUATION: Ms.
Wyatt moved that the City Council Personnel Committee meet in Executive Session
to discuss a personnel matter, being performance evaluations of certain Council
Appointed Officers, pursuant to Section 2.1-344(A)(1), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Parrott, Swain, Trout, Wyatt and
Mayor Bowers ............................................................................................... 6.
NAYS: None ....................................................................................... 0.
(Council Member White was absent.)
At 2:22 p.m., the Mayor declared the meeting in recess.
At 4:30 p.m., the meeting reconvened in the City Council's Conference Room,
with Mayor Bowers presiding and all Members of the City Council Personnel
Committee in attendance, with the exception of Council Member White.
COUNCIL-CITY EMPLOYEES-CITY MANAGER-CITY ATTORNEY-CITY CLERK-
MUNICIPAL AUDITOR-DIRECTOR OF FINANCE-REAL ESTATE VALUATION: With
respect to the Executive Session just concluded, Mr. Swain moved that each
Member of the City Council Personnel Committee certify to the best of his or her
490
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements~under the Virginia Freedom of Information Act; and (2) only
such public business matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or considered by the City
Council Personnel Committee. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Harris, Parrott, Swain, Trout, Wyatt and
Mayor Bowers ............................................................................................... 6.
NAYS: None .......................................................................................... -0.
(Council Member White was absent.)
At 4:32 p.m., the Mayor declared the meeting in recess until Wednesday,
May 7, 1997, at 10:00 a.m., in the City Manager's Conference Room.
At 10:05 a.m., on Wednesday, May 7, 1997, the City Council Personnel
Committee reconvened in the City Manager's Conference Room, Room 364,
Municipal Building, 215 Church Avenue, S. W., with Mayor Bowers presiding and all
Members of the City Council Personnel Committee in attendance.
COUNCIL-CITY EMPLOYEES-CITY MANAGER-CITY ATTORNEY-CITY CLERK-
MUNICIPAL AUDITOR-DIRECTOR OF FINANCE-REAL ESTATE VALUATION: Mr.
Parrott moved that the City Council Personnel Committee meet in Executive Session
to discuss a personnel matter, being performance evaluations of certain Council
Appointed Officers, pursuant to Section 2.1-344(A)(1), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White, Wyatt and
Mayor Bowers ............................................................................................... 7.
NAYS: None ....................................................................................... 0.
At 10:07 a.m., the Mayor declared the meeting in recess.
At 12:10 p.m., the meeting reconvened in the City Manager's Conference
Room, with Mayor Bowers presiding and all Members of the City Council Personnel
Committee in attendance.
491
COUNCIL-CITY EMPLOYEES-CITY MANAGER-CITY ATTORNEY-CITY CLERK-
MUNICIPAL AUDITOR-DIRECTOR OF FINANCE-REAL ESTATE VALUATION: With
respect to the Executive Session just concluded, Mr. Swain moved that each
Member of the City Council Personnel Committee certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2) only
such public business matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or considered by the City
Council Personnel Committee. The motion was seconded by Mr. Harris and adopted
by the following vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White, Wyatt and
Mayor Bowers ............................................................................................... 7.
NAYS: None ....................................................................................... 0.
COUNCIL-CITY EMPLOYEES-CITY MANAGER-CITY ATTORNEY-CITY CLERK-
MUNICIPAL AUDITOR-DIRECTOR OF FINANCE-REAL ESTATE VALUATION: Mr.
Swain moved that the City Council Personnel Committee meet in Executive Session
to discuss a personnel matter, being performance evaluations of certain Council
Appointed Officers, pursuant to Section 2.1-344(A)(1), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White, Wyatt and
Mayor Bowers ............................................................................................... 7.
NAYS: None ....................................................................................... 0.
At 12:15 p.m., the Mayor declared the meeting in recess.
At 12:50 p.m., the City Council Personnel Committee reconvened in the City
Manager's Conference Room, Room 364, with Mayor Bowers presiding and all
Members of the City Council Personnel Committee in attendance.
COUNCIL-CITY EMPLOYEES-CITY MANAGER-CITY ATTORNEY-CITY CLERK-
MUNICIPAL AUDITOR-DIRECTOR OF FINANCE-REAL ESTATE VALUATION: With
respect to the Executive Session just concluded, Mr. Swain moved that each
Member of the City Council Personnel Committee certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2) only
3
492
such public business matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or considered by the City
Council Personnel Committee. The motion was seconded by Mi. Harris and adopted
by the following vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White, Wyatt and
Mayor Bowers ............................................................................................... 7.
NAYS: None ....................................................................................... 0.
COUNCIL-CITY EMPLOYEES-CITY MANAGER-CITY ATTORNEY-CITY CLERK-
MUNICIPAL AUDITOR-DIRECTOR OF FINANCE-REAL ESTATE VALUATION: Mr.
Parrott moved that Council approve a five per cent merit pay increase for the City
Manager, City Attorney, Director of Finance, City Clerk, Director of Real Estate
Valuation, and Municipal Auditor, effective July 1, 1997. The motion was seconded
by Mr. White and adopted by the following vote:
AYES: Council Members Parrott, Trout, White, and Mayor Bowers .......... -4.
NAYS: Council Members Harris, Swain and Vice-Mayor Wyatt ................. 3.
REAL ESTATE VALUATION-CITY CHARTER: Mr. White moved that the position
of Director of Real Estate Valuation be established as a Council-Appointed position
for a term of two years. The motion was seconded by Mr. Trout and unanimously
adopted.
Without objection by Council, the Mayor advised that the matter would be
referred to the City Attorney for appropriate action.
There being no further business, the Mayor declared the City Council
Personnel Committee meeting adjourned at 12:55 p.m.
APROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
· 493
ROANOKE CITY COUNCIL ...................... SPECIAL MEETING
May 12, 1997
6:00 p.m.
The Council of the City of Roanoke met in special session in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, May 12, 1997, at 6:00 p.m., pursuant to Section 10, Meetincjs
of Council, of the Roanoke City Charter, and pursuant to Resolution No. 33350-
042197, adopted by the Council on Monday, April 21, 1997, with Mayor David A.
Bowers presiding.
PRESENT: Council Members William White, Sr., Linda F. Wyatt,
C. Nelson Harris, John H. Parrott, Carroll E. Swain, James O. Trout and Mayor
David A. Bowers ............................................................................................ 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie,
Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
BUDGET-SCHOOLS: The Mayor advised that the purpose of the
special meeting was to elect three Trustees to the Roanoke City School
Board; and to adopt the fiscal year 1997-98 City operating budget
and other related matters, pursuant to Resolution No. 33350-042197,
adopted by the Council at its regular meeting on Monday, April 21,
1997.
OATHS OF OFFICE-COMMITTEES-SCHOOLS: The Mayor
advised that on July 1, 1997, there will be three vacancies on the
Roanoke City School Board; and pursuant to Section 9-21, Public
Interview of Candidates, of the Code of the City of Roanoke (1979), as
amended, Council conducted interviews with the following persons on
Thursday, April 24, 1997, at 6:00 p.m., in the City Council Chamber:
494
ACTION:
ACTION:
ACTION:
ACTION:
ACTION:
ACTION:
Sherrie M. Boone
F. B. Webster Day
Marsha W. Ellison
Joann Hamidullah
Sherman P. Lea
Michael L. Ramsey
Pursuant to Section 9-22, Elections, of the Code of the City of
Roanoke (1979), as amended, which provides that on or before May 15
of each year, Council must hold an election to fill certain upcoming
vacancies on the Roanoke City School Board, the following names
were placed in nomination:
Sherrie M. Boone
F. B. Webster Day
Marsha W. Ellison
Joann Hamidullah
Sherman P. Lea
Michael L. Ramsey
There being no further nominations, the following vote was
recorded:
FOR MS. BOONE: Council Member Parrott and Vice-Mayor
Wyatt ........................................................................................... 2.
FOR MR. DAY: Council Members Harris, Parrott, Swain, Trout
and Mayor Bowers ....................................................................... 5.
FOR MS. ELLISON: Council Members White, Harris, Trout and
Mayor Bowers ............................................................................. -4.
FOR MS. HAMIDULLAH: Council Member White and Vice-Mayor
Wyatt ........................................................................................... 2.
FOR MR. LEA: Council Members White, Harris, Swain, Trout and
Mayor Bowers ............................................................................. 5.
FOR MR. RAMSEY: Council Members Parrott, Swain and Vice-
Mayor Wyatt ................................................................................ 3.
495
ACTION:
Pursuant to the aboverecorded roll call vote of the Council, the
Mayor declared F. B. Webster Day, Marsha W. Ellison, and Sherman P.
Lea as Trustees of the Roanoke City School Board for terms of three
years each, commencing July 1, 1997, and ending June 30, 2000.
BUDGET-CITY CODE-TAXES-DISABLED PERSONS: Mr. White
offered the following emergency ordinance amending and reordaining
§32-86, Financial eliqibility, Code of the City of Roanoke (1979), as
amended, by adding a new subsection (e) increasing from $26,000.00
to $27,000.00 the total combined annual income threshold and
increasing from $75,000.00 to $80,000.00 the net combined financial
worth threshold for qualification for real estate tax exemption for
elderly and disabled persons for the tax year commencing July 1, 1998:
(#33378-051297) AN ORDINANCE amending and reordaining §32-
88, Financial eliqibility, Code of the City of Roanoke (1979), as
amended, by adding a new subsection (e) increasing from $26,000.00
to $27,000.00 the total combined annual income threshold and
increasing from $75,000.00 to $80,000.00 the net combined financial
worth threshold for qualification for real estate tax exemption for
elderly and disabled persons for the tax year commencing July 1, 1998;
amending current subsection (e) of §32-86, Financial eliqibility, to
redesignate such subsection as subsection (f); and providing for an
emergency and an effective date.
(For full text of Ordinance, see Ordinance Book No. 59, page 488.)
Mr. White moved the adoption of Ordinance No. 33378-051297.
The motion was seconded by Mr. Trout and adopted by the following
vote:
ACTION:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-CITY CODE-TAXES-TELEPHONE EQUIPMENT: Mr.
Swain moved that the following ordinance amending the Code of the
City of Roanoke (1979), as amended, by enacting new §32-170.1,
AD_~)licability to mobile local telecommunication servic.% establishing
496
a new tax on purchasers and consumers of mobile local
telecommunication service and providing for a tax rate in the amount
of ten per cent of the monthly gross charge, and duties and procedures
in the administration of such tax, be placed upon its first reading:
(#33379) AN ORDINANCE amending the Code of the City of
Roanoke (1979), as amended, by enacting new §32-170.1, A_o_olicability
to mobile local telecommunication service, establishing a new tax on
purchasers and consumers of mobile local telecommunication service
and providing for the tax rate and duties and procedures in the
administration of such tax, and providing for an effective date.
(For full text of Ordinance, see Ordinance Book No. 59, page 520.)
The motion was seconded by Mr. White.
Linda M. Scarborough, Vice-President of Community Relations,
Roanoke Valley Regional Chamber of Commerce, raised the question,
"When is a tax decrease actually a tax increase?" She advised that the
answer appears obvious as Council considers reducing the real estate
tax, while at the same time increasing the utility tax on cellular
telephone service and the E-911 fee. She stated that citizens have not
asked for a reduction in taxes, but they have requested no additional
tax increases. She noted that last year, the Chairman of the Roanoke
Regional Chamber of Commerce appeared before Council and
requested that any new funding be developed through greater
efficiencies and not through increased taxes. She explained that the
City recently increased business and residential taxes through
reassessment of property, and last year the Business, Professional and
Occupational License Tax was increased, which is now proposed to be
followed by a ten per cent levy on cellular telephone users, most of
which will be paid by businesses and individuals. She added that
revenue from the proposed taxes was not included in the original
budget, therefore, why does the City need the additional money. She
asked that Council vote against the cellular telephone tax, and advised
that with this proposed tax added to other taxes, Roanoke is quickly
becoming more costly and less competitive with other localities.
Ordinance No. 33379, on its first reading, was adopted by the
following vote:
497
ACTION:
AYES: Council Members White, Harris, Swain, and
Mayor Bowers ............................................................................ -4.
NAYS: Council Members Parrott, Trout and Vice-Mayor Wyatt--3.
BUDGET-CITY CODE-TAXES-EMERGENCY SERVICES-
COMMUNICATIONS DEPARTMENT: Mr. Swain offered the following
emergency ordinance amending and reordaining §32-276, Tax levied;
amount, of the Code of the City of Roanoke (1979), as amended, to
provide for an increase in the special tax imposed on the consumers of
telephone service to offset costs attributable to the enhanced 911
Emergency Telephone System, effective September 1, 1997:
(#33380-051297) AN ORDINANCE amending and reordaining §32-
276, Tax levied; amount, of the Code of the City of Roanoke (1979), as
amended, to provide for an increase in the special tax imposed on the
consumers of telephone service to offset costs attributable to the
enhanced 911 Emergency Telephone System; and providing for an
emergency and for an effective date.
(For full text of Ordinance, see Ordinance Book No. 59, page 489.)
Mr. Swain moved the adoption of Ordinance No. 33380-051297.
The motion was seconded by Mr. Parrott.
Ms. Scarborough reiterated her remarks which were presented
in connection with Ordinance No. 33379.
Ordinance No. 33380-051297 was adopted by the following vote:
AYES: Council Members White, Harris, Parrott, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: Vice-MayorWyatt- ....................................................... 1.
BUDGET-CITY CODE-TAXES: Mr. Harris offered the following
emergency ordinance amending and reordaining §32-16, Levied; rate,
Code of the City of Roanoke (1979), as amended, to provide for
reduction of the real estate tax rate from $1.23 on every one hundred
dollars of fair market value to $1.22 on every one hundred dollars of fair
market value:
498
ACTION:
ACTION:
(#33381-051297) AN ORDINANCE amending and reordaining
§32-16, Levied: rate, Code of the City of Roanoke (1979), as amended,
to provide for reduction of the real estate tax rate from $1.23 on every
one hundred dollars of fair market value to $1.22 on every one hundred
dollars of fair market value; and providing for an emergency and an
effective date.
(For full text of Ordinance, see Ordinance Book No. 59, page 491.)
Mr. Harris moved the adoption of Ordinance No. 33381-051297.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Harris, Parrott, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: Vice-Mayor Wyatt ....................................................... 1.
BUDGET-SEWERS AND STORM DRAINS-CITY NURSING HOME-
GENERAL SERVICES-HUMAN DEVELOPMENT-ROANOKE CIVIC
CENTER-GRANTS-UTILITY LINE SERVICES-MANAGEMENT AND
BUDGET-CITY INFORMATION SYSTEMS-TRANSPORTATION FUND-
FLEET MAINTENANCE FUND-RISK MANAGEMENT FUND-SCHOOLS-
WATER RESOURCES: A Certificate of the Director of Finance advising
that funds required for the 1997-98 General Fund, Water Fund, Sewage
Treatment Fund, Civic Center Fund, Transportation Fund, Nursing
Home Fund, City Information Systems Fund, Materials Control Fund,
Management Services Fund, Utility Line Services Fund, Fleet
Management Fund, Risk Management Fund, School Fund, and Grant
Fund budgets will be available for appropriation, was before Council.
(For full text, see Certificate on file in the City Clerk's Office.)
Mr. White moved that the Certificate be received and filed. The
motion was seconded by Mr. Trout and unanimously adopted.
BUDGET: Mr. Trout offered the following emergency ordinance
adopting the annual General Fund Appropriation of the City of Roanoke
for the fiscal year beginning July 1, 1997 and ending June 30, 1998, in
the total amount of $161,226,635.00:
499
(#33382-051297) AN ORDINANCE adopting the annual General
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1997 and ending June 30, 1998; and declaring the existence of
an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 492.)
Mr. Trout moved the adoption of Ordinance No. 33382-051297.
The motion was seconded by Mr. Swain.
Ms. Barbara N. Duerk, 2607 Rosalind Avenue, S. W., advised that
Roanoke City needs to break down barriers and to build bridges
between communities, and those bridges should provide bicycle and
pedestrian access. She stated that using taxpayer's dollars for only
those residents to the south of Roanoke to safely access Valley View
Mall is unconscionable. She pointed out that the Virginia Department
of Transportation and the Federal Highway Administration have
stated that the 1-581 road project can include bicycle and pedestrian
accommodations and it is City Council's decision to approve or
disapprove. She stated that if bicycle and pedestrian facilities are
included in the present plan, Faison Realty Equities, Inc., developer
of the property, has proffered in the petition for rezoning to build
pedestrian/bicycle accommodations along Valley View Boulevard to
intersect with the Wal-Mart interchange at no cost to the City, and costs
could be considerably higher if added at a later date. She stated that
fill dirt which will be needed for the outgoing south ramp should be
taken into consideration as well. She advised that in discussions with
engineers of the Virginia Department of Transportation, it has been
suggested that pedestrian/bicycle accommodations be included on
the bridge, continuing along the exit ramp, and it is important that
pedestrian/bicycle accommodations be included now or they may
never be included. She called attention to back-up traffic on Elm
Avenue, Wonju Street, Orange Avenue, and Route 419 at various times
throughout the day, and if an alternative transportation corridor is
provided for motorists to access downtown Roanoke for pleasure or for
work, they might leave their vehicles at home, thus, downtown parking
requirements will be reduced. She requested that the City consult with
Mattern and Craig, Consulting Engineers, to include bicycle/pedestrian
accommodations, not only on the bridge but on the ramp, in order to
access and connect with a greenway, and that the City fund pedestrian/
bicycle accommodations on the 1-581 interchange now.
5OO
Ordinance No. 33382-051297 was adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ................................................................... 0.
BUDGET-WATER RESOURCES: Mr. Harris offered the following
emergency ordinance adopting the annual Water Fund Appropriation
of the City of Roanoke for the fiscal year beginning July 1, 1997 and
ending June 30, 1998, in the total amount of $8,768,500.00:
(#33383-051297) AN ORDINANCE adopting the annual Water
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1997 and ending June 30, 1998; and declaring the existence of
an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 495.)
Mr. Harris moved the adoption of Ordinance No. 33383-051297.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... -0.
BUDGET-SEWERS AND STORM DRAINS: Mr. Swain offered the
following emergency ordinance adopting the annual Sewage Treatment
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1997 and ending June 30, 1998, in the total amount of
$9,593,400.00:
(#33384-051297) AN ORDINANCE adopting the annual Sewage
Treatment Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1997 and ending June 30, 1998; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 496.)
501
Mr. Swain moved the adoption of Ordinance No. 33384-051297.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-ROANOKE CIVIC CENTER: Mr. Harris offered the
following emergency ordinance adopting the annual Civic Center Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1997, and ending June 30, 1998, in the total amount of
$2,673,862.00:
(#33385-051297) AN ORDINANCE adopting the annual Civic
Center Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1997 and ending June 30, 1998; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 498.)
Mr. Harris moved the adoption of Ordinance No. 33385-051297.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-TRANSPORTATION FUND: Mr. Harris offered the
following emergency ordinance adopting the annual Transportation
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1997 and ending June 30, 1998, in the total amount of
$2,818,313.00:
(#33386-051297) AN ORDINANCE adopting the annual
Transportation Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1997 and ending June 30, 1998; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 499.)
5O2
Mr. Harris moved the adoption of Ordinance No. 33386-051297.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ................................................................... O.
BUDGET-NURSING HOME: Mr. White offered the following
emergency ordinance adopting the annual Nursing Home Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1997, and ending June 30, 1998, in the total amount of
$610,714.00:
(#33387-051297) AN ORDINANCE adopting the annual Nursing
Home Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1997 and ending June 30, 1998; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 500.)
Mr. White moved the adoption of Ordinance No. 33387-051297.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
BUDGET-CITY INFORMATION SYSTEMS: Mr. Swain offered the
following emergency ordinance adopting the annual City Information
Systems Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1997 and ending June 30, 1998, in the total amount of
$3,113,521.00:
(#33388-051297) AN ORDINANCE adopting the annual City
Information Systems Fund Appropriation of the City of Roanoke for the
fiscal year beginning July 1, 1997 and ending June 30, 1998; and
declaring the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 502.)
503
Mr. Swain moved the adoption of Ordinance No. 33388-051297.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-GENERAL SERVICES: Mr. Harris offered the following
emergency ordinance adopting the annual Materials Control Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1997 and ending June 30, 1998, in the total amount of
$139,552.00:
(#33389-051297) AN ORDINANCE adopting the annual Materials
Control Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1997 and ending June 30, 1998; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 503.)
Mr. Harris moved the adoption of Ordinance No. 33389-051297.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-MANAGEMENT SERVICES: Mr. Swain offered the
following emergency ordinance adopting the annual Management
Services Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1997 and ending June 30, 1998, in the total amount of
$167,810.00:
(#33390-051297) AN ORDINANCE adopting the annual
Management Services Fund Appropriation of the City of Roanoke for
the fiscal year beginning July 1, 1997 and ending June 30, 1998; and
declaring the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 504.)
5O4
Mr. Swain moved the adoption of Ordinance No. 33390-051297.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ........................................................ 7.
NAYS: None ...................................................................... O.
BUDGET-UTILITY LINE SERVICES: Mr. Harris offered the
following emergency ordinance adopting the annual Utility Line
Services Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1997 and ending June 30, 1998, in the total amount of
$3,184,901.00:
(#33391.051297) AN ORDINANCE adopting the annual Utility Line
Services Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1997 and ending June 30, 1998; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 505.)
Mr. Harris moved the adoption of Ordinance No. 33391-051297.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ...................................................................... 0.
BUDGET-FLEET MAINTENANCE FUND: Mr. Harris offered the
following emergency ordinance adopting the annual Fleet Management
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1997 and ending June 30, 1998, in the total amount of
$4,387,543.00:
(#33392-051297) AN ORDINANCE adopting the annual Fleet
Management Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1997 and ending June 30, 1998; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 506.)
5O5
Mr. Harris moved the adoption of Ordinance No. 33392-051297.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-RISK MANAGEMENT FUND: Mr. Harris offered the
following emergency ordinance adopting the annual Risk Management
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1997 and ending June 30, 1998, in the total amount of
$6,312,156.00:
(#33393-051297) AN ORDINANCE adopting the annual Risk
Management Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1997 and ending June 30, 1998; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 508.)
Mr. Harris moved the adoption of Ordinance No. 33393-051297.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ O.
BUDGET-SCHOOLS: Mr. Harris offered the following emergency
ordinance adopting the annual School Fund Appropriation of the City
of Roanoke for the fiscal year beginning July 1, 1997 and ending
June 30, 1998, in the total amount of $86,540,693.00:
(#33394-051297) AN ORDINANCE adopting the annual School
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1997 and ending June 30, 1998; and declaring the existence of
an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 509.)
506
Mr. Harris moved the adoption of Ordinance No. 33394-051297.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Harris, Parrott, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: Vice-Mayor Wyatt- ....................................................... 1.
BUDGET-GRANTS: Mr. Parrott offered the following emergency
ordinance adopting a portion of the annual Grant Fund Appropriation
of the City of Roanoke for the fiscal year beginning July 1, 1997 and
ending June 30, 1998, in the amount of $685,532.00:
(#33395-051297) AN ORDINANCE adopting a portion of the
annual Grant Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1997 and ending June 30, 1998; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 510.)
Mr. Parrott moved the adoption of Ordinance No. 33395-051297.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-CITY EMPLOYEES: Mr. Trout offered the following
emergency ordinance adopting and establishing a Pay Plan for officers
and employees of the City, effective July 1, 1997; providing for certain
salary adjustments and merit increases; authorizing annual salary
increments for certain officers and employees for use of private motor
vehicles; authorizing annual salary increments for sworn police officers
assigned to the Criminal Investigation Division; authorizing annual
salary increments for certain members of the Fire Department who
are certified as Emergency Medical Technicians; authorizing annual
salary increments for certain members of the Fire Department who are
members of the Regional Hazardous Materials Response Team; and
repealing Ordinance No. 32934-051396, adopted on May 13, 1996, to the
extent of any inconsistencies, effective July 1, 1997:
507
(#33396-051297) AN ORDINANCE to adopt and establish a Pay
Plan for officers and employees of the City effective July 1, 1997;
providing for certain salary adjustments and merit increases;
authorizing annual salary increments for certain officers and
employees for use of private motor vehicles; authorizing annual salary
increments for sworn police officers assigned to the Criminal
Investigation Division; authorizing annual salary increments for certain
members of the Fire Department who are certified as Emergency
Medical Technicians; authorizing annual salary increments for certain
members of the Fire Department who are members of the Regional
Hazardous Materials Response Team; and repealing Ordinance
No. 32934-051396, adopted May 13, 1996, to the extent of any
inconsistency; and providing for an emergency and an effective date.
(For full text of Ordinance, see Ordinance Book No. 59, page 512.)
Mr. Trout moved the adoption of Ordinance No. 33396-051297.
The motion was seconded by Mr. Parrott.
Mr. David K. Mays, 1885 Nemmo Road, Vinton, Virginia, advised
that no Roanoke City police officer can accurately quote how much
money he or she will earn next year. He called attention to a lieutenant
in the Police Department who currently earns less than a sergeant,
which indicates that there is something extremely wrong with the City's
current pay plan. He added that there is a sergeant in the Police
Department who was recently promoted to the position who is earning
the same amount of money as a sergeant who has held the same
position for over five years. He called attention to a police officer who
has worked for the City for 10 - 12 years who is earning the same
amount of money as a police officer who has been employed by the
City for 17 years, therefore, there are many inequities in the City's pay
plan.
Upon question by Council, the City Manager advised that he was
unaware of some of the statements made by Mr. Mays. He further
advised that City staff tries to insure that the City's pay plan is in a form
that will provide efficient information to employees regarding pay
increases. He stated that the comments made by Mr. Mays are taken
seriously, and he, along with the Personnel Manager, Acting Chief of
Police, and Director of Public Safety will offer the individual officers
alluded to by Mr. Mays every opportunity to discuss their concerns. He
added that the City has employed a strong technical staff and if there
are problems that need to be corrected, they will be addressed.
5O8
ACTION:
Ordinance No. 33396-051297 was adopted by the following vote:
AYES: Council Members White, Harris, Parrott, Trout and
Mayor Bowers ............................................................................. 5.
NAYS: Council Member Swain and Vice-Mayor Wyatt .............. 2.
BUDGET-COUNCIL: Mr. Trout moved that the following
ordinance establishing the annual salary of the Mayor for the fiscal year
beginning July 1, 1997, be placed upon its first reading:
(#33397) AN ORDINANCE establishing the annual salary of the
Mayor for the fiscal year beginning July 1, 1997; and providing for an
effective date.
The motion was seconded by Mr. Swain.
Ms. Regina Vassar, 1117 Floyd Avenue, S. W., advised that she
is outraged over the proposed pay increases for the Mayor and Council
Members, in addition to the pay increase that was received last year.
She stated that the proposed raises are exorbitant at a time when
businesses are closing and employees are being relocated. She
advised that Council Members were not forced to take their positions,
but sought the positions voluntarily. She added that the one cent
reduction in the real estate tax rate is an insult to the citizens of
Roanoke.
Mr. David K. Mays, 1885 Nemmo Road, Vinton, Virginia, advised
that he was a Roanoke City Police Officer for 12 years, he left the City
earning $28,000.00 per year, and took another job where he presently
earns $37,000.00, including his automobile allowance. He called
attention to the dangers of the police officer profession, while earning
$24,000.00 per annum, and it is an insult to give a police officer a three
per cent average annual raise when Members of City Council could
receive as much as a 28 per cent increase. He stated that it is unfair to
give the City Manager $7,500.00 toward his Deferred Compensation
Plan, while providing other City employees with $5.00 per pay period
toward their Deferred Compensation Plan with the provision that they
personally contribute at least $5.00 per pay period. He advised that 28
police officers have been assaulted in the City of Roanoke this year
and, to his knowledge, there has never been a report of a Mayor or a
Member of City Council in the City of Roanoke who has been assaulted.
He stated that the City does not have a clear and concise pay plan;
509
numerous grievance complaints have been filed, and a grievance was
filed recently regarding the issue of holiday pay because it is felt that
all City employees should receive 11 paid holidays and rather than 88
hours.
ACTION:
Mr. Robert D. Gravely, 1524 Hanover Avenue, N. W., advised that
City Council should have conferred with the voters of the City of
Roanoke before voting itself a pay increase.
Ordinance No. 33397, on its first reading, was adopted by the
following vote:
AYES: Council Members White, Parrott, Swain, Trout and
Mayor Bowers ............................................................................. 5.
NAYS: Council Member Harris and Vice-Mayor Wyatt ................ 2.
BUDGET-COUNCIL: Mr. White moved that the following
ordinance establishing the annual salaries of the Vice-Mayor and
Council Members for the fiscal year beginning July 1, 1997, be placed
upon its first reading:
(#33398) AN ORDINANCE establishing the annual salaries of the
Vice-Mayor and Council Members for the fiscal year beginning July 1,
1997; and providing for an effective date.
The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members White, Parrott, Swain, Trout and
Mayor Bowers ............................................................................. 5.
NAYS: Council Member Harris and Vice-Mayor Wyatt ................ 2.
BUDGET-DIRECTOR OF FINANCE-CITY CLERK-CITY ATTORNEY-
CITY MANAGER-REAL ESTATE VALUATION-MUNICIPAL AUDITOR: Mr.
White moved that the following ordinance establishing compensation
for the City Manager, City Attorney, Director of Finance, Director of Real
Estate Valuation, Municipal Auditor and City Clerk for the fiscal year
beginning July 1, 1997, be placed upon its first reading:
510
ACTION:
(#33399) AN ORDINANCE establishing compensation for the City
Manager, City Attorney, Director of Finance, Director of Real Estate
Valuation, Municipal Auditor and City Clerk for the fiscal year beginning
July 1, 1997; and providing for an emergency and an effective date.
The motion was seconded by Mr. Trout and adopted by the
following vote:
AYES: Council Members White, Parrott, Trout and
Mayor Bowers .............................................................................. -4.
NAYS: Council Members Harris, Swain and Vice-Mayor Wyatt--3.
BUDGET-PENSIONS: Mr. Trout offered the following emergency
ordinance providing for certain supplemental benefits under the City of
Roanoke Pension Plan to certain members of such Plan and certain of
their surviving spouses:
(#33400-051297) AN ORDINANCE providing for certain
supplemental benefits under the City of Roanoke Pension Plan to
certain members of such Plan and certain of their surviving spouses;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 516.)
Mr. Trout moved the adoption of Ordinance No. 33400-051297.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members White, Harris, Parrott, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: Vice-Mayor Wyatt .......................................................
BUDGET-CITY EMPLOYEES-PENSIONS: Mr. Trout offered the
following resolution relating to payment of a matching contribution
of five dollars to the International City Management Association
Retirement Corporation Deferred Compensation Plan on behalf of
any nontemporary classified employee of the City who makes a
contribution of five or more dollars on his or her own behalf to such
Plan:
511
(#33401-051297) A RESOLUTION relating to payment of
a matching contribution of five dollars to the International City
Management Association Retirement Corporation Deferred
Compensation Plan on behalf of any nontemporary classified employee
of the City who makes a contribution of five or more dollars on his or
her own behalf to such Plan.
ACTION:
(For full text of Resolution, see Resolution Book No. 59, page 518.)
Mr. Trout moved the adoption of Resolution No. 33401-051297.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: Council Member Swain ................................................ 1.
BUDGET-HUMAN DEVELOPMENT-HOUSING/AUTHORITY-
PLANNING-GRANTS-ECONOMIC DEVELOPMENT: The City Manager
submitted a written report advising that Council was briefed on
recommended Community Development Block Grant (CDBG) and
HOME programs, including $2,721,000.00 in new funds from the U. S.
Department of-Housing and Urban Development (HUD) on April 21,
1997; a draft of the Annual Update has been prepared and made
available for public review and comments for a period of 30 days,
April 9, 1997 to May 8, 1997; citizen input was received and considered
on January 14, 1997, March 27, 1997, and April 21, 1997; the current
HUD entitlement fiscal year ends June 30, 1997; and the Annual Update
must be received by HUD on May 17, 1997, in order for the City's fiscal
year to begin on July 1, 1997.
The City Manager recommended that he be authorized to submit
an approved Annual Update to the U. S. Department of Housing and
Urban Development for final review and approval, and that he be further
authorized to execute the grant agreement with HUD on behalf of the
City; and upon receipt of program and budget approval from HUD, a
report detailing the necessary budget appropriations by program and
line item, as well as contracts necessary to carry out the fiscal year
1997-98 program, will be presented to Council for approval.
(For full text, see report on file in the City Clerk's Office.)
512
Mr. Trout offered the following resolution:
(#33402-051297) A RESOLUTION authorizing the City Manager to
submit an approved Annual Update to the HUD Consolidated Plan for
FY 1997-98 to the United States Department of Housing and Urban
Development (HUD) for final review and approval, and authorizing the
execution of the appropriate documents for the acceptance of such
funding.
(For full text of Resolution, see Resolution Book No. 59, page 519.)
ACTION:
Mr. Trout moved the adoption of Resolution No. 33402-051297.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ O.
There being no further business, the Mayor declared the special meeting
adjourned at 7:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
513
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
May 19, 1997
12:00 noon
The Council of the City of Roanoke met in regular session in the Roanoke
Civic Center Exhibit Hall, 710 Williamson Road, N. E., City of Roanoke, on Monday,
May 19, 1997, at 12:00 noon, with Mayor David A. Bowers presiding, pursuant to
Resolution No. 33377-050597, adopted May 5, 1997.
PRESENT: Council Members C. Nelson Harris, Carroll E. Swain, James O.
Trout, William White, Sr. (arrived at 12:05 p.m.), Linda F. Wyatt and Mayor
David A. Bowers ........................................................................................... 6.
ABSENT: Council Member John H. Parrott .............................................. 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Sandra H. Eakin, Deputy City Clerk.
The invocation was delivered by Todd St. Clair, Member, Youth Services
Citizen Board.
CITY GOVERNMENT-YOUTH-SCHOOLS: The Mayor advised that Council was
pleased to share lunch and to participate in 1997 Student Government Day activities
which were coordinated by the City's Office on Youth and the Youth Services Citizen
Board, with attendance by students from William Fleming High School, Patrick Henry
High School, and the Noel C. Taylor Learning Academy. The Mayor recognized Mr.
Thomas H. Miller, Chairperson of the Youth Services Citizen Board, and The
Honorable Phillip Trompeter, Judge, Juvenile & Domestic Relations District Court,
guest speaker for the program.
At 12:07 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, May 19, 1997, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members C. Nelson Harris, Carroll E. Swain, James O.
Trout, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers .................. 6.
ABSENT: Council Member John H. Parrott .............................................. 1.
514
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Sandra H. Eakin, Deputy City Clerk.
The reconvened meeting was opened with a prayer by The Reverend
Samuel D. Belisle, Pastor, Penn Forest Church of God.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
ACTS OF ACKNOWLEDGEMENT-CITY GOVERNMENT-YOUTH-
SCHOOLS: On behalf of the Members of Council, the Mayor recognized
students from Patrick Henry and William Fleming High Schools and the
Noel C. Taylor Learning Academy, who were participating in 1997
Student Government Day activities, and presented each participant with
an Office on Youth T-shirt as a memento of the occasion.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for Executive Session to
discuss a matter with regard to the disposition of publicly held
property, specifically the conditions relating to the proposed
disposition; and to discuss personnel matters with regard to vacancies
on various authorities, boards, commissions and committees
appointed by the Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
515
ACTION:
ACTION:
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
COMMITTEES-HENRY STREET REVIVAL COMMITTEE: A report
of the City Manager advising that public interest in the future
development of Henry Street continues and seems to be increasing;
one or more groups in the community are working to put together
proposals for specific development; and the City Manager
recommended that Council allow the City Administration to continue
working with the groups in an effort to help solidify a process that
could lead to concrete proposals for development, was before Council.
It was explained that the Roanoke Redevelopment and Housing
Authority, as the major landowner in the Henry Street area, will have a
new Executive Director, John P. Baker, on May 21, 1997; and Mr. Baker
will need time to become familiar with the history of the Henry Street
area and to develop a recommendation on how the matter should
proceed.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the recommendation.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
516
ACTION:
ACTION:
COMMUNITY PLANNING-GREENWAY SYSTEM-OATHS OF
OFFICE-COMMITTEES: The following reports of qualification were
before Council:
Richard A. Rife as a member of the City Planning
Commission for a term ending December 31, 2000; and
Lucy R. Ellett as a member of the Roanoke Valley
Greenways Commission for a term ending June 30, 2000.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
COUNCIL-CITY PROPERTY: A report of the City Manager
requesting that Council convene in Executive Session to discuss a
matter with regard to the disposition of publicly held property,
specifically the conditions relating to the proposed disposition,
pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended,
was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Manager to convene in Executive Session to discuss a matter with
regard to the disposition of publicly held property, specifically the
conditions relating to the proposed disposition, pursuant to Section
2.1-344 (A)(3), Code of Virginia (1950), as amended. The motion was
seconded by Mr. Swain and adopted by the following vote:
ACTION:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
NEIGHBORHOOD ORGANIZATIONS-LANDMARKS/HISTORIC
PRESERVATION: Evelyn D. Bethel, 35 Patton Avenue, N. E., appeared
before Council and presented a brochure on the Historic Gainsboro
area, advising that several years ago Council approved a Community
Development Block Grant which was used to fund the development of
the brochure. It was explained that the brochure explains the history
and background of the Gainsboro area; that a two block residential
section of Gainsboro has been designated as an historic district to
protect the community's character; and other sections are being
considered for similar designation. Ms. Bethel expressed appreciation
to the Mayor and Members of Council and members of the City staff
who assisted in the development of the brochure.
Without objection by Council, the Mayor advised that the remarks
of Ms. Bethel would be received and filed.
COMMITTEES-ECONOMIC DEVELOPMENT: J. Granger
Macfarlane, Chairperson, Economic Development Commission,
appeared before Council and presented an outline and slide
presentation with regard to economic development activities in the
City. Mr. Macfarlane explained that the following events will have a
great impact on economic development in the City: (1) Advance Auto
Stores will not be sold and will remain in Roanoke; (2) Maple Leaf
Bakery, Inc., will be constructing a new bakery facility in the Roanoke
Centre for Industry and Technology; (3) automobile and truck parts
manufacturing facilities will be built in the area; (4) the Roanoke and
Botetourt Communications fiber optics network is an important factor
in economic development; and (5) the magnetic draw of the Smart Road
between the Roanoke Valley and Montgomery County will have a
positive effect. He stated that three major items the City needs to do to
enhance economic development are: (1) attract smaller commuter jets
to the area; (2) bring the Roanoke River Flood Reduction Project to a
517
518
ACTION:
ACTION:
closure by urging Congress to assist in having the river dredged, as
well as other steps that need to be taken in this regard; and (3) enlarge
the Roanoke Centre for Industry and Technology by providing for
increases in future budget years to purchase additional land in the area
of the Centre.
Without objection by Council, the Mayor advised that the remarks
of Mr. Macfarlane would be received and filed.
At 3:05 p.m., the Mayor declared the meeting in recess.
At 3:12 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Member Parrott.
PETITIONS AND COMMUNICATIONS:
GRANTS-SCHOOLS: A communication from the Roanoke City
School Board advising that as a result of official School Board action
at its May 13 meeting, the School Board was requesting the close-out
of 36 school grants which have been completed, with outlays for the
grants totalling $10,044,058.86, was before Council.
A report of the Director of Finance recommending that Council
concur in the request of the School Board was before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout moved that Council concur in the request of the School
Board. The motion was seconded by Mr. Swain and adopted.
BUDGET-BONDS/BOND ISSUES-GRANTS-CMERP-SCHOOLS-
EQUIPMENT: A communication from the Roanoke City School Board
advising that as a result of official Board action at its May 13 meeting,
the School Board was requesting the following appropriations, was
before Council.
$5.0 million for the Woodrow Wilson Middle School
renovation project, which appropriation will provide
Literary Loan funds for the project. Previous funding
requests totalling $421,963.00 from the 1996 Capital Bond
Issue and from earnings on bond investments were made
519
to provide for design and engineering costs. The request
will require a VPSA bond issue to fund the balance of the
renovation cost for the schools, which bonds will be
issued in the late fall of 1997 with the debt service to be
shared with the City.
Grant No. 6959 - State bond funds in the amount of
$750,000.00 have been issued by the Virginia Department
of Education for the Schools to purchase school
instructional technology equipment, with 100 per cent of
the program outlays to be reimbursed by State bond
funds.
Grant No. 6452 - $72,000.00 for the Summer Youth
Employment Program to provide training and hands-on
experience for disadvantaged or handicapped youth from
the inner-city with the goal of enhancing employment
potential, developing employment competencies, and
earning academic credit toward the high school diploma,
with the Program to be 100 per cent reimbursed by Federal
funds.
Grant No. 6931 - $13,250.00 for the Project Success
Program to utilize contributions to establish a joint
venture between Roanoke City Schools, area colleges, and
area businesses. The Program is designed to encourage
college preparation of eighth grade students who show
academic promise but would be unlikely to consider
advanced studies without intervention. Additional
contributions have been received from the private sector
to support the initiative.
$175,000.00 of Federal food service and cafeteria revenues
to the Schools' General Fund is requested to recognize
the higher participation in the student lunch program and
the resulting higher level of expenses required for food
purchase. In addition, a transfer of $25,000.00 from the
School Board Contingency account is requested to
provide supplementary funds for food purchases.
52O
ACTION:
$145,820.00 from the 1996-97 Capital Maintenance and
Equipment Replacement Fund will be used for roof
replacement at Roanoke Academy for Math and Science.
In addition, a transfer of $102,888.00 from the utility
account to the roof replacement account is requested.
The decrease in utility requirements is the result of
savings from a milder winter and a cooler summer.
$323,396.00 as the result of the settlement amount of the
School Board's claim against Trigon Blue Cross for the
policy years 1988-1994, which funds have been received
and will be used to purchase newly adopted textbooks to
implement new State Standards of Learning. In addition,
a transfer of $82,315.00 from the utility account to the
textbook account is requested. The decrease in utility
requirements is the result of a ten per cent reduction in
American Electric Power rates retroactive to July 1, 1996.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33403-051997) AN ORDINANCE to amend and reordain certain
sections of the 1996-97 School, General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 522.)
Mr. Trout moved the adoption of Ordinance No. 33403-051997.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
521
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
ACTION:
BUDGET-PARKS AND RECREATION-COUNCIL-YOUTH-
SCHOOLS: John W. Coates, Manager, Parks and Recreation/Grounds
Maintenance, presented a briefing with regard to park conditions in the
City of Roanoke, advising that each year the City maintains 68 parks
and 750 miles of public rights-of-way, sweeps 960 lane miles of streets,
cleans and reclaims 35 miles of alleys, clears 250 lots to enforce the
City weed ordinance, collects and disposes of 2,500 tons of leaves,
provides snow removal for the southern half of the City, provides
support for over 50 City and community events, maintains over 2,000
interior plants within 13 City buildings, maintains over 20,000 trees and
plants and maintains 85 flower beds and 300 hanging baskets. He
presented information with regard to budget expenditures, operating
costs and maintenance dollars by goal for the Parks and Grounds
Division, and provided information relating to current park
improvement projects, recent park improvement projects, and
Washington Park improvements.
(For full text, see report on file in the City Clerk's Office.)
The City Manager advised that the City needs to target money in
the Capital Maintenance and Equipment Replacement Program for park
improvements, and acknowledged that there is still work to be done in
the City's parks.
Mr. White expressed appreciation to the staff for the information
presented, and stated that the information shows there are positive
things going on in the City's parks. He encouraged the City's
management staff to keep the positive look in front of the citizens, and
urged that all parks be treated with attention on an equitable basis.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
522
ACTION:
BUDGET-PARKS AND RECREATION-COUNCIL: Council Member
Trout requested information With regard to the amount of funds spent
on the City's parks compared with other cities in Virginia; whereupon,
the City Manager advised that a report would be presented to Council
at a future date.
PARKS AND RECREATION-COUNCIL-YOUTH-SCHOOLS: Vice-
Mayor Wyatt pointed out that many parks are built around school
buildings, and suggested that the City become more proactive about
offering after-school recreation programs for children.
Without objection by Council, the Mayor advised that the remarks
would be referred to the City Manager.
PARKS AND RECREATION-COUNCIL: Council Member Swain
requested a report with regard to the scope of the City's tennis
programs; whereupon, the City Manager advised that a report would be
presented to Council at a future date.
PARKS AND RECREATION-COUNCIL: Council Member Harris
requested information with regard to the amount of funds spent
annually on repairing vandalism in City parks; whereupon, the City
Manager advised that a report would be presented to Council at a
future date.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-BUILDINGS/BUILDING DEPARTMENT: The City
Manager submitted a written report advising that dilapidated buildings
determined to be public nuisances and hazards under the Virginia
Building Maintenance Code are ordered by the Building Commissioner
to be demolished by the owners; the City pays for demolition if
property owners cannot be compelled to comply with the orders for
various reasons, including cases where the owners cannot be identified
or located to be prosecuted in court or are indigent; owners of record
are billed, and a lien is recorded against the property for costs of the
demolition; 14 buildings have been razed by the City thus far this fiscal
year, at a cost of $96,931.00 in Community Development Block Grant
funds and $36,140.00 in General Funds, an average of approximately
$9,500.00 each; and less than $7,000.00 remains for the balance of the
fiscal year, which will be used for boarding up vacant buildings, title
searches, asbestos reports, and other costs related to demolitions.
523
ACTION:
It was further advised that 32 additional buildings have been
condemned by the Building Department for demolition, whose owners
cannot be compelled immediately to remove the buildings because they
cannot be identified or located, are indigent, cannot be served with
court papers, or various other reasons; 11 of the 32 buildings are
considered to be the most critical by the Building Commissioner due
to their hazardous conditions and are ready to be bid out; several
buildings have been ordered demolished by the court, with the cost of
demolition expected to total approximately $97,000.00, and are ready
to be put out to bid to contractors; and another five buildings are also
considered critical, but are not ready to bid out due to the need for
asbestos inspections, title searches, etc.
The City Manager recommended that Council authorize the
transfer of $97,000.00 from City Jail Recovered Cost, Account No. 001-
024-3310-8005, to Demolition, Account No. 001-052-3410-7500; and
further recommended that he be authorized to execute individual
contracts for the demolition of specific buildings declared by the
Building Commissioner to be public nuisances and unsafe in
accordance with the Virginia Building Maintenance Code.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33404-051997) AN ORDINANCE to amend and reordain certain
sections of the 1996-97 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 525.)
Mr. Trout moved the adoption of Ordinance No. 33404-051997.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
524
ACTION:
PARKS AND RECREATION-SPECIAL PERMITS-SPECIAL
EVENTS-ARTS MUSEUM OF WESTERN VA.: The City Manager
submitted a written report advising that the Art Museum of Western
Virginia conducts an annual outdoor art show in the City; City support
is required since the Art Museum's show is conducted on the streets
and sidewalks in the City Market area; a one-year contract was
negotiated in 1996 that covered obligations by both the Art Museum
and the City, which contract has expired; the 1997 Sidewalk Art Show
is scheduled to begin on Saturday, May 31, 1997, and will conclude
Sunday, June 1, 1997; the proposed contract retains the City support
to provide various transportation, setup and takedown functions, while
being reimbursed for the direct costs of the functions; and the
existence of a contract with the City will permit the Art Museum to be
exempt from license tax for the Art Show activities, pursuant to Article
III, Chapter 19, Code of the City of Roanoke (1979), as amended.
The City Manager recommended that he be authorized to
execute a contract for the 1997 Sidewalk Art Show with the Art Museum
of Western Virginia, said contract to be in a form approved by the
City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#33405-051997) A RESOLUTION authorizing the execution of an
agreement with the Art Museum of Western Virginia for the annual
sidewalk art show.
(For full text of Resolution, see Resolution Book No. 59, page 525.)
Mr. Trout moved the adoption of Resolution No. 33405-051997.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ................... ' ......................................................... 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
525
FESTIVAL IN THE PARK: The City Manager submitted a written
report with regard to an amendment to the Roanoke Festival in the
Park, Inc., three-year contract; whereupon, the Mayor advised that the
City Manager requested that the report be withdrawn.
BUDGET-CAPITAL IMPROVEMENTS PROGRAM-WATER
RESOURCES-EQUIPMENT: The City Manager submitted a written report
advising that demand for new services, hydrants and water lines
created by significantly greater commercial construction has exceeded
budget expenditure estimates; revenue received for new services has
to date exceeded the budget estimate by $46,000.00; Carvins Cove
upgraded chemical equipment (pumps, valves and lines) and electronic
equipment for Supervisory Control and Data Acquisition System
(S.C.A.D.A.) has required a higher level of maintenance upon startup
than anticipated; and electrical storms have also significantly impacted
the S.C.A.D.A. System and has required costly corrections.
It was further advised that March 31, 1997 Water Fund account,
New Services, Hydrants and Water Lines shows an annual expenditure
rate of $362,565.00 is necessary to meet operating needs against an
initial annual appropriation of $267,565.00, a difference of $95,000.00;
Unidentified Plant Replacement shows an annual expenditure rate of
$343,328.00 is necessary to meet operating needs against an initial
appropriation of $318,328.00, a difference of $25,000.00; and funds
need to be appropriated in the fiscal year 1997 budget from Retained
Earnings to cover over-expenditures needed through June 30, 1997,
based on best available estimate of the spending rate during that
period.
The City Manager recommended that Council authorize the
appropriation of $120,000.00 from Water Fund Previous Years Retained
Earnings, $95,000.00 to Water Fund, Account No. 002-056-2178-9025,
New Services, Hydrants and Lines, and $25,000.00 to Water Fund,
Account No. 002-056-2178-9026, Unidentified Plant Replacement.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
526
ACTION:
(#33406-051997) AN ORDINANCE to amend and reordain certain
sections of the 1996-97 Water Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 526.)
Mr. Trout moved the adoption of Ordinance No. 33406-051997.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Parrott was absent.)
BUDGET-POLICE DEPARTMENT-GRANTS: The City Manager
submitted a written report advising that the U. S. Department of Justice
Local Law Enforcement Block Grant Program was announced in 1996
to support crime prevention programs involving cooperation between
community residents and law enforcement; the Virginia Crime
Prevention Association evaluated the Roanoke City Police Crime
Prevention Unit in 1996 to identify areas for improvement, which study
recommended that Crime Prevention be organizationally moved from
the Youth Bureau to the Planning Unit to improve service delivery
and citizen access to crime prevention expertise; the recommended
organizational change was made in late 1996; the study also
recommended that application be made for a crime prevention grant;
on October 7, 1996, pursuant to Resolution No. 33143-100796, Council
authorized the City Manager to execute appropriate documents for
applications to the Local Block Grant Program for funds in the amount
of $120,000.00, with the City providing a local match of $13,366.00;
Federal funds from the grant in the amount of $120,294.00 were
received by the City Treasurer and have been deposited in Revenue
Account No. 035-035-1234-7232; and on February 4, 1997, the
Department of Justice authorized the City of Roanoke to use the funds
after review of reports concerning the special conditions of the grant.
It was further advised that funds available for appropriation total
$135,766.00 and should be appropriated; the $135,766.00 includes the
grant amount of $120,254.00, the local match of $13,366.00, and
accrued interest of $2,106.00; local match funds are available in the
527
Police Department's Federal Asset Forfeiture Account; a grant advisory
board of citizens and public officials was developed, including public
solicitation for participation; although the grant requirements specified
representation from a number of public offices, local non-profit and
community group representation on the board was expanded beyond
those requirements; the grant advisory board, through a public
process, developed recommendations for the use of the crime
prevention funds; and crime prevention programs and enhanced ability
to deal with juvenile offenders lead the list of recommended uses for
the funds, which list is attached to the City Manager's report.
The City Manager recommended that Council accept funds from
the Local Law Enforcement Block Grant and concur in the following
actions:
Appropriate $135,766.00 to the following Grant Fund
accounts:
Expendable Equipment 035-050-3308-2035 $ 75,000.00
Training and
Development
035-050-3308-2044 $ 35,766.00
Capital Outlay/
Other Equip.
035-050-3308-9015 $ 25,000.00
Increase the following Grant Fund estimates:
Federal Grant Receipts
Local Match
Interest Revenue
035-035-1234-7232
035-035-1234-7245
035-035-1234-7238
$120,294.00
$ 13,366.00
$ 2,106.00
Total $135,766.00
Transfer $13,366.00 from the Federal Asset Forfeiture,
Account No. 035-050-3304-2150 to Local Law Enforcement
Block Grant, Account No. 001-004-9310-9535 as a local
match.
Authorize unexpended grant funds to continue to draw
interest in accordance with grant requirements.
(For full text, see report on file in the City Clerk's Office.)
528
ACTION:
Mr. Trout offered the following emergency budget ordinance:
(#33407-051997) AN ORDINANCE to amend and reordain certain
sections of the 1996-97 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 527.)
Mr. Trout moved the adoption of Ordinance No. 33407-051997.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ................................................................. 0.
(Council Member Parrott was absent.)
REPORTS OF COMMITTEES:
SEWERS AND STORM DRAINS: Council Member John H. Parrott,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for the
Roanoke River Interceptor Sewer Replacement, Contracts A and B, and
recommended that Council approve the following actions:
Authorize the City Manager to reject all bids, inasmuch as
the cost of the project exceeds available funding.
Instruct Black & Veatch, the City's engineering consultant,
to revise the contract plans and specifications and
readvertise the project as soon as possible. The project
will be re-engineered to reduce project scope and cost
wherever feasible.
The City Manager submitted a written report concurring in the
recommendation of the committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
529
ACTION:
(#33408-051997) A RESOLUTION rejecting all bids for the
Roanoke River Interceptor Sewer Replacement Contracts A and/or B to
replace part of the existing interceptor sewer from the Water Pollution
Control Plant to the Salem City limits.
(For full text of Resolution, see Resolution Book No. 59, page 528.)
Mr. Trout moved the adoption of Resolution No. 33408-051997.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY CODE-TAXES-TELEPHONE EQUIPMENT: Ordinance No.
33379 amending the Code of the City of Roanoke (1979), as amended,
by enacting new §32-170.1, A_~_~licability to mobile local
telecommunication service, establishing a new tax on purchasers and
consumers of mobile local telecommunication service and providing
for the tax rate and duties and procedures in the administration of such
tax, and providing for an effective date, having previously been before
the Council for its first reading on Monday, May 12, 1997, read and
adopted on its first reading and laid over, was again before the body,
Mr. White offering the following for its second reading and final
adoption:
(#33379-051997) AN ORDINANCE amending the Code of the City
of Roanoke (1979), as amended, by enacting new §32-170.1,
Applicability to mobile local telecommunication service, establishing
530
ACTION:
ACTION:
a new tax on purchasers and consumers of mobile local
telecommunication service and providing for the tax rate and duties
and procedures in the administration of such tax, and providing for an
effective date.
(For full text of Ordinance, see Ordinance Book No. 59, page 520.)
Mr. White moved the adoption of Ordinance No. 33379-051997.
The motion was seconded by Mr. Swain.
Mr. Trout stated that he believes there is a misconception about
the cellular telephone tax in that some people think a cellular phone is
an instrument for more effluent people who have the resources to own
one; but for some people, it is an emergency instrument to own in case
of the need to dial E-911; and for that reason it disturbs him to vote for
the cellular telephone tax.
Ordinance No. 33379-051997 was adopted by the following vote:
AYES: Council Members Harris, Swain, White and
Mayor Bowers ............................................................................ -4.
NAYS: Council Member Trout and Vice-Mayor Wyatt .............. 2.
(Council Member Parrott was absent.)
BUDGET-COUNCIL: Ordinance No. 33397 establishing the annual
salary of the Mayor for the fiscal year beginning July 1, 1997, having
previously been before the Council for its first reading on Monday,
May 12, 1997, read and adopted on its first reading and laid over, was
again before the body.
Mr. Trout moved that action on the ordinance be deferred until
the next regular meeting of Council on Monday, June 2, 1997, at 2:00
p.m. The motion was seconded by Mr. White and adopted by the
following vote:
AYES: Council Members Swain, Trout, White and Mayor
Bowers ..................................................................................... -4.
NAYS: Council Member Harris and Vice-Mayor Wyatt ............. 2.
(Council Member Parrott was absent.)
531
BUDGET-COUNCIL: Ordinance No. 33398 establishing the annual-
salaries of the Vice-Mayor and Council Members for the fiscal year
beginning July 1, 1997, having previously been before the Council for
its first reading on Monday, May 12, 1997, read and adopted on its first
reading and laid over, was again before the body.
Mr. Trout moved that action on the ordinance be deferred until
the next regular meeting of Council on Monday, June 2, 1997, at 2:00
p.m. The motion was seconded by Mr. White and adopted by the
following vote:
AYES: Council Members Swain, Trout, White and Mayor
Bowers ............................. , ....................................................... -4.
NAYS: Council Member Harris and Vice-Mayor Wyatt ............. 2.
(Council Member Parrott was absent.)
BUDGET-DIRECTOR OF FINANCE-CITY CLERK-CITY ATTORNEY-
CITY MANAGER-REAL ESTATE VALUATION-MUNICIPAL AUDITOR:
Ordinance No. 33399 establishing compensation for the City Manager,
City Attorney, Director of Finance, Director of Real Estate Valuation,
Municipal Auditor and City Clerk for the fiscal year beginning July 1,
1997, having previously been before the Council for its first reading on
Monday, May 12, 1997, read and adopted on its first reading and laid
over, was again before the body.
Mr. Trout moved that action on the ordinance be deferred until
the next regular meeting of Council on Monday, June 2, 1997, at 2:00
p.m. The motion was seconded by Mr. White and adopted by the
following vote:
AYES: Council Members Swain, Trout, White and Mayor
Bowers ..................................................................................... -4.
NAYS: Council Member Harris and Vice-Mayor Wyatt ............. 2.
(Council Member Parrott was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
532'
COUNCIL-YOUTH-CABLE TELEVISION-SCHOOLS: Vice-Mayor
Wyatt advised she had requested the school Superintendent to have
the play entitled, "Things Look Different Now," which was performed
by the CITY School students during Council's 12:00 noon session,
video taped and televised on RVTV Channel 3.
COUNCIL-CONSULTANTS REPORTS: Vice-Mayor Wyatt
requested that the City Manager report to Council with regard to the
number and identity of consultants hired by the City in the last year, the
scope of services to be provided, and the amount paid to each
consultant; whereupon, without objection by Council, the Mayor
advised that the matter would be referred to the City Manager.
AIRPORT-COUNCIL: Council Member Harris requested that
Council be provided with a report from the Executive Director of the
Roanoke Regional Airport Commission concerning airport travel
statistics; whereupon, without objection by Council, the Mayor advised
that the matter would be referred to the City Manager and the Executive
Director of the Roanoke Regional Airport.
COUNCIL-NEIGHBORHOOD ORGANIZATIONS-WRABA: Council
Member Harris requested an update on what assistance the City is
providing in connection with the Williamson Road Business Corridor
Plan and the future of the project; whereupon, without objection by
Council, the Mayor advised that the matter would be referred to the City
Manager.
BUDGET-TAXES-COUNCIL-COMMUNICATIONS DEPARTMENT-
EMERGENCY MEDICAL SERVICES: Council Member Swain stated he
has received many telephone calls concerning the pay increase issue
for the Mayor and Members of Council, and during the course of these
conversations, he received comments concerning a possible tax on
antique cars, a limitation on the number of vehicles allowed to be kept
at City residences, and the need for an additional E-911 telephone
number. He requested a report on the feasibility of imposing a City tax
on antique cars, the status of placing a limitation on the number of
vehicles allowed to be kept at City residences, and the status of an
additional E-911 telephone number for emergency calls; whereupon,
without objection by Council, the Mayor advised that the matter would
be referred to the City Manager.
· 533
STATE HIGHWAYS-ECONOMIC DEVELOPMENT: Mayor Bowers
inquired as to the status of mowing operations on 1-581; whereupon,
the City Manager stated that he had been advised by the Virginia
Department of Transportation that the areas would be mowed prior to
the Memorial Day holiday.
The Mayor inquired as to the status of the closing of the Galaxy
Grocery store located on Ninth Street, S. E.; whereupon, E. Douglas
Chittum, Economic Development Administrator, advised that the City's
Economic Development office has been in contact with the owner of the
Galaxy Grocery store and the potential exists that the store will close;
that alternatives for residents in the area include shopping at the
Kroger and Winn Dixie stores in Vinton, as well as the Super Save
Grocery in the Garden City area; that Valley Metro bus transportation
is available for residents of southeast to reach these establishments;
and the City's Economic Development office has been in contact with
the Presbyterian Center in southeast to discuss ways to assist
residents in the area.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
BUDGET-COUNCIL-COMPLAINTS: Mr. Tom W. Goodwin, 856
Marshall Avenue, S. W., addressed Council with regard to proposed
salary increases for the Mayor, Vice-Mayor, Council and Council
Appointed Officers, advising that he believes the salaries are too high
and suggested that City Council learn to be more frugal; that elected
officials should be more sensitive to the poor and underprivileged; and
it is politically advantageous for Council to vote against raises for
themselves.
ACTION:
Without objection by Council, the Mayor advised that the remarks
of Mr. Goodwin would be received and filed.
At 4:43 p.m., the Mayor left the meeting and relinquished the
Chair to Vice-Mayor Wyatt.
INTERNET: Mr. Chris G. Muse, 617 6th Street, S. W., addressed
Council with regard to the Roanoke Valley Website, advising that he
has turned over the Roanoke Valley Website to The New Century
Council, a non-profit organization, and encouraged Council's funding
of The New Century Council in order to keep the Website on-line.
534
ACTION:
ACTION:
Without objection by Council, the Vice-Mayor advised that the
remarks of Mr. Muse would be received and filed.
COMPLAINTS-HOTEL ROANOKE CONFERENCE CENTER: Ms.
Linda C. Willis, 3440 Bennett Drive, N. W., Apartment 9, addressed
Council with regard to injuries she received in an elevator while
employed by The Hotel Roanoke and Conference Center, advising that
The Hotel Roanoke dismissed her Workers' Compensation claim, and
requested assistance from the City.
Mr. White advised that he tried to assist Ms. Willis by puffing her
in contact with the Social Services Department through the City
Manager's Office.
Vice-Mayor Wyatt advised that Council is limited in its ability to
assist Ms. Willis inasmuch as Council is a governmental body and it
does not own The Hotel Roanoke.
The City Manager advised that the matter is a Workers'
Compensation case, not a City case, and the City can work with Ms.
Willis to help her receive assistance through City agencies; however,
Council has no jurisdiction with regard to Workers' Compensation
claims.
The Reverend Charles T. Green, 1731 Hanover Avenue, N. W.,
advised that the NAACP is trying to assist Ms. Willis with her claim, and
will continue its efforts to assist Ms. Willis.
Without objection by Council, the Vice-Mayor advised that the
remarks of Ms. Willis would be received and filed.
COMPLAINTS-COUNCIL: Ms. Helen B. Davis, 45 Patton Avenue,
N. E., addressed Council and inquired as to its policy concerning
postponement of an agenda item.
The City Attorney advised that as a matter of policy, items are
generally carried over at the request of a Member of Council as a
courtesy to that Council Member; and as a matter of law, an issue only
requires four votes to be carried over.
Mr. White stated that Council's policy has been consistent in that
in most cases at the request of a Council Member, a matter will be set
over as a courtesy to that Council Member.
535
Mr. Trout reiterated Mr. White's remarks advising that it is a
policy by which Council respects and shows courtesy to one another.
ACTION:
Without objection by Council, the Vice-Mayor advised that the
remarks of Ms. Davis would be received and filed.
At 5:07 p.m., the Vice-Mayor declared the meeting in recess.
At 5:40 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Member Parrott.
ACTION:
COUNCIL: With respect to the Executive Session just concluded,
Mr. Harris moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
BUDGET-INDUSTRIES-ECONOMIC DEVELOPMENT: The City
Manager submitted a written report advising that Maple Leaf Foods,
Inc., is Canada's largest food processing company with sales of more
than $3.0 billion and 11,000 employees; Maple Leaf Bakery, Inc., is a
subsidiary of Maple Leaf Foods, Inc.; The Advance Group, Inc., a real
estate consulting and development corporation organized and existing
under the laws of the State of New Jersey, is representing Maple Leaf
on the Roanoke project; on Monday, April 7, 1997, Council authorized
the execution of a Performance Agreement for the conveyance of
approximately 23.11 acres of land known as Site A1 (formerly known as
Site "G") at the Roanoke Centre for Industry and Technology (RCIT) to
the City of Roanoke Industrial Development Authority to sell to The
Advance Group or its assigns for the purpose of constructing a new
bakery facility for Maple Leaf Foods; and the Deed of Restrictions at
536
RCIT have been established to place restrictive covenants on all
developments within RCIT to ensure the orderly development of the
Centre, said deed is recorded in Roanoke City Deed Book 1656 at Page
869 ("The Deed of Restrictions" or "Restrictive Covenants").
It was further advised that boundary adjustments to Site A1 due
to storm water issues have resulted in a net acreage of approximately
21.392 acres to be transferred, or a reduction of 1.718 acres at
$15,000.00 per acre ($25,770.00); certain minor adjustments in acreage
may be required before closing; therefore, an amendment to the
Performance Agreement and Agreement for Purchase and Sale should
be made to reflect the reduced acreage figure; The Advance Group has
requested that the City grant its written consent, pursuant to Paragraph
12 of the Restrictive Covenants, to the lease of the subject property
from Advance, its successors or assigns, to Maple Leaf Bakery, Inc.;
The Advance Group has requested that the City waive, in writing, the
restrictions contained in Paragraph 6(h) of the Restrictive Covenants
("loading areas"); the consent of owners or lessees from the City of
property for terms of five years or more of more than 50 per cent of the
lots or sites within the Roanoke Centre for Industry and Technology
which have been sold by the City for development has been given in
writing, pursuant to Paragraph 13 of the Restrictive Covenants; The
Advance Group has requested that the City waive, in writing, the City's
first right and option to purchase, pursuant to Paragraph 9 of the
Restrictive Covenants, the property from the Industrial Development
Authority at the point in time whereby the IDA will sell the property to
Advance, or its assignees, and also its first right and option to
purchase if the entity should sell the property to Maple Leaf Bakery,
Inc., Maple Leaf USA, Inc., or CIBC, Inc.
The City Manager recommended that Council concur in the
following actions:
Authorize the Mayor or City Manager to execute necessary
amendments to the Performance Agreement changing the
acreage of Site A1 from approximately 23.11 acres to
approximately 21.392 acres and reducing the purchase
price in accordance with the reduction in acreage. The
purchase price is $15,000.00 per acre.
Consent to the lease of the subject property from The
Advance Group, its successors or assigns to Maple Leaf
Bakery, Inc.
537
ACTION:
Waive the restriction contained Paragraph 6(h) of the Deed
of Restriction ("loading areas") to the extent such
restriction prohibits loading docks from fronting roads or
proposed roads as it relates to the construction of the
Maple Leaf Bakery facility to allow for loading docks to be
constructed or located fronting Blue Hills Drive. The
consent of owners or lessees from the City of property for
terms of five years or more of more than 50 per cent of the
lots or sites within the Centre which have been sold by the
City for development has been given in writing pursuant
to Paragraph 13 of the Restrictive Covenants.
Waive the City's first right and option to purchase the
property, under Paragraph 9 of the Deed of Restrictions,
from the Industrial Development Authority at the point in
time whereby the IDA sells the property to Advance, or its
assigns, and also its first right and option to purchase
from that entity if that entity should sell the property to
Maple Leaf Bakery, Inc., Maple Leaf USA, Inc., or CIBC,
Inc.
Authorize the Mayor or the City Manager to execute the
abovedescribed waivers and consent forms and any other
amendments or documents necessary to conclude the
proposed conveyance to The Advance Group, or its
assigns, subject to approval of the amendments or
documents by the City Attorney as to form.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33409-051997) AN ORDINANCE to amend and reordain certain
sections of the 1996-97 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 59, page 529.)
Mr. Trout moved the adoption of Ordinance No. 33409-051997.
The motion was seconded by Mr. White and adopted by the following
vote:
538
ACTION:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
Mr. Trout offered the following resolution:
(#33410-051997) A RESOLUTION authorizing the proper City
officials to execute the necessary amendment to a Performance
Agreement dated April 7, 1997, among the City of Roanoke, the
Industrial Development Authority of the City of Roanoke, Virginia
("Authority"), and The Advance Group, Inc., or its assigns ("Advance"),
to conclude the proposed conveyance to Advance of certain land
designated as New Tract A1 (formerly New Tract G) located in the
Roanoke Centre for Industry and Technology ("RCIT"); to provide for
certain waivers and consents by the City in connection with certain
Restrictive Covenants contained in the Deed of Restriction recorded in
Roanoke City Deed Book 1656 at page 869 (the "Deed of Restriction");
and authorizing the proper City officials to execute any other
amendments or documents necessary to conclude the proposed
conveyance to Advance.
(For full text of Resolution, see Resolution Book No. 59, page 530.)
Mr. Trout moved the adoption of Resolution No. 33410-051997.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ...................................................................... 0.
(Council Member Parrott was absent.)
At 5:42 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
539
On Monday, May 19, 1997, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
with the following Council Members in attendance, Mayor Bowers
presiding.
PRESENT: Council Members C. Nelson Harris, Carroll E. Swain,
James O. Trout, William White, Sr., Linda F. Wyatt and Mayor
David A. Bowers ......................................................................... 6.
ABSENT: Council Member John H. Parrott ............................ 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Sandra H. Eakin,
Deputy City Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, May 19, 1997, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of Sue
Dalton and James L. Woltz that a portion of a cul-de-sac located at the
end of Woods End Lane, S. W., (formerly Forest Road), at 851 and 855
Woods End Lane, be vacated, discontinued and closed, the matter was
before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, May 1, 1997, and Thursday, May 8, 1997,
and in the Roanoke Tribune on Thursday, May 1, 1997.
(See publisher's affidavits on file in the City Clerk's Office.)
54O
A report of the City Planning Commission advising that the
portion of public right-of-way as requested for closure and vacation is
located at the end of Woods End Lane, S. W., which is a narrow and
winding residential street that intersects and extends from Wildwood
Road, S. W., and terminates in a paved but small cul-cle-sac; areas of
the street right-of-way are outside the street pavement (cul-de-sac)
area, which areas consist of a steep upward slope on the southerly side
of the cul-de-sac, was before Council.
It was further advised that the application was reviewed by the
Planning Commission at its regular meeting of April 2, 1997; the
applicants own all of the properties abutting the street right-of-way
which is situated on steep, unusable slopes that cannot in any way
serve the essential purposes of public access; and closure and
vacation of the abovedescribed sections of Woods End Lane, S. W., will
not restrict public access or reduce the existing pavement area within
the cul-de-sac that is currently available for vehicular access and
turnaround movements.
The Planning Commission recommended approval of the request
to close and vacate the abovedescribed sections of Woods End Lane,
S. W., subject to the following conditions:
The applicant shall submit to the City, receive approval
thereof, and record in the Office of the Clerk of Circuit
Court, a subdivision plat providing for the following:
Combining all properties which would
otherwise be landlocked by the requested
closure, or otherwise disposing of the land
within the right-of-way to be vacated in a
manner consistent with the law.
Retention of appropriate easements, together
with the right of public passage over same
for surface and subsurface installation, repair
or maintenance of any and all utilities that
may be located with the right-of-way.
541
ACTION:
If the above-cited conditions have not been met within a
period of 12 months from the date of adoption of an
ordinance providing for the closure, said ordinance shall
become null and void with no further action by City
Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
James L. Woltz appeared before Council in support of his
request.
Mr. White moved that the following ordinance be placed upon its
first reading:
(#33411) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 59, page 532.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for closure. There being
none, Ordinance No. 33411 was adopted on its first reading by the
following vote:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, May 19, 1997, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of
Andrew W. Hull that an alley located at the rear of 1506 Franklin Road,
S. W., and parallel to the rear of 312 Woods Avenue, described as
Official Tax Nos. 1031204 and 1031203, respectively, be vacated,
discontinued and closed, the matter was before the body.
542
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, May 1, 1997, and Thursday, May 8, 1997,
and in the Roanoke Tribune on Thursday, May 1, 1997.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the alley
as requested for closure, located at the rear of 1506 Franklin Road,
S. W., is an undeveloped (paper) alley right-of-way, 10.0 feet wide and
49.73 feet in length; and properties abutting the subject section of alley
and the owners of said properties are the applicant, Andrew W. Hull,
Official Tax Nos. 1031202 and 1031204, and Nellie D. Leonard, Official
Tax No. 1031203, was before Council.
It was further advised that the application for closure was
reviewed by the Planning Commission at its regular meeting of April 2,
1997; the alley section has remained undeveloped for many years, and
the City has no current or future plans to open or utilize the alley for
any purpose; and the applicant desires to use the land within the alley
right-of-way as an adjunct to his yard and property.
The Planning Commission recommended approval of the request
to vacate, discontinue and close the abovedescribed alley, subject to
the following conditions:
The applicant shall submit to the City, receive approval
thereof, and record in the Office of the Clerk of Circuit
Court, a subdivision plat providing for the following:
Combining all properties which would
otherwise be landlocked by the requested
closure, or otherwise disposing of the land
ithin the right-of-way to be vacated in a
manner consistent with the law.
Retention of appropriate easements, together
with the right of public passage over same
for surface and subsurface installation, repair
or maintenance of any and all utilities that
may be located with the right-of-way.
543
ACTION:
If the above-cited conditions have not been met within a
period of 12 months from the date of adoption of an
ordinance providing for the closure, said ordinance shall
become null and void with no further action by City
Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Andrew W. Hull appeared before Council in support of his
request.
Mr. Swain moved that the following ordinance be placed upon its
first reading:
(#33412) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 59, page 534.)
The motion was seconded by Mr. Trout.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for closure. There being
none, Ordinance No. 33412 was adopted on its first reading by the
following vote:
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ......................................... , .............................. 0.
(Council Member Parrott was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, May 19, 1997, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of The Daum
Charitable Remainder Unitrust that a tract of land located at 1928
Maiden Lane, S. W., described as a portion of Lots 1 - 3, inclusive,
Block 4, Keystone Place, Official Tax No. 1331205, be rezoned from
RM-2, Residential Multi-family, Medium Density District, to C-1,
Office District, the matter was before the body.
544
ACTION:
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, May 1, 1997, and Thursday, May 8,
1997, and in the Roanoke Tribune on Thursday, May 1, 1997.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the rezoning is to permit the existing residence to be used
for an office commercial use due to various environmental and
business conditions affecting the property, was before Council.
The Planning Commission recommended approval of the request
for rezoning, and advised that inasmuch as the subject property is
directly adjacent to and affected by businesses on Grandin Road, the
proposed rezoning to C-1, Office District, will enable the property to be
used for residential, as well as Iow intensity commercial uses, that can
be complimentary to the business district and the neighborhood; and
that parking requirements for a commercial user would have to be met
on the property.
(For full text, see report on file in the City Clerk's Office.)
Conrad H. Daum appeared before Council in support of his
request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33413) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 133, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 59, page 536.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning. There being
none, Ordinance No. 33413 was adopted on its first reading by the
following vote:
545
AYES: Council Members Wyatt, Harris, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, May 19, 1997, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the
Rescue Mission of Roanoke, Inc. that an alley beginning at Dale
Avenue, S. E., located at the northeast corner of Official Tax No.
4012628 and the northwest corner of Official Tax No. 4012605,
continuing south and ending at the southeast corner of Official Tax No.
4012604 and the southwest corner of Official Tax No. 4012605, be
vacated, discontinued and closed, the matter was before the body.
The Mayor advised that the request was withdrawn by the
petitioner, pursuant to a communication from E. Elizabeth Downs,
Attorney.
OTHER HEARING OF CITIZENS: None.
There being no further business, the Mayor declared the meeting adjourned
at 7:10 p.m.
ATTEST:
Sandra Iq. £akin
Deputy City Clerk
APPROVED
David A. Bowers
Mayor
546
PERSONNEL COMMITTEE ............ ROANOKE CITY COUNCIL
May 31, 1997
10:00 a.m.
A meeting of the Roanoke City Council Personnel Committee, composed of
the Members of Roanoke City Council, was called to order on Saturday, May 31,
1997, at 10:00 a.m., in the City Council's Conference Room, fourth floor of the
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Chairman and
Mayor David A. Bowers presiding.
PRESENT: Council Members C. Nelson Harris, John H. Parrott, Carroll E.
Swain, James O. Trout, William White, Sr., Linda F. Wyatt (entered the meeting
during Executive Session) and Mayor David A. Bowers ..................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Sandra H. Eakin, Deputy City Clerk.
The Mayor stated that the meeting was called for a special purpose and that
there would be no discussion with regard to the salaries of the Mayor and Members
of Roanoke City Council.
CITY EMPLOYEES-CITY MANAGER-CITY ATTORNEY-CITY CLERK-MUNICIPAL
AUDITOR-DIRECTOR OF FINANCE-REAL ESTATE VALUATION: Mr. White moved
that the City Council Personnel Committee meet in Executive Session to discuss a
personnel matter, specifically being the discussion of the performance and
evaluation of each of the six Council Appointed Officers and the salaries of each
such officer, pursuant to Section 2.1-344(A)(1), Code of Virginia (1950), as amended.
The motion was seconded by Mr. Parrott and adopted by the following vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White and
Mayor Bowers ............................................................................................... 6.
NAYS: None ....................................................................................... 0.
(Vice-Mayor Wyatt had not entered the meeting.)
At 10:06 a.m., the Mayor declared the meeting in recess.
At 11:28 a.m., the meeting reconvened in the City Council's Conference Room,
with Mayor Bowers presiding and all Members of the City Council Personnel
Committee in attendance.
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (540) 981-2444
Fax: (540) 853-1145
August 18, 1997
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:sm
WILBURN C. DIBLING, JR.
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL:cityatty @ci.roanoke.va.us
RECEIVED
CITY CLERKS OFFICE
~ ~. PARSONSTALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATI'ORNEYS
August 18, 1997
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This is to request that Council convene in Executive Session
to discuss a specific legal matter requiring the provision of legal
advice by counsel, specifically the terms and conditions of the
settlement of a lawsuit, pursuant to Section 2.1-344.A.7, Code of
Virginia (1950), as amended.
WCDj/SJT:snh
CC:
With kindest personal regards, I am
Sincerely yours,
lng, Jr.
City Attorney
W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
H:\CC\L-EX-BLU.2
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
August20,1997
File #262-383
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to the status of a request of Valley Beautiful for development of
guidelines which would foster adequate cellular telephone coverage with the least impact
on the surrounding area, was before the Council of the City of Roanoke at a regular
meeting held on Monday, August 18, 1997.
On motion, duly seconded and adopted, the report was received and filed.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
H:~AGENDA.97~,UG.18
W. Robert Herbert
City Manager
August 20, 1997
Page 2
pc:
Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Street, S. VV.
Roanoke, Virginia 24014
Lynn M. Davis, President, Valley Beautiful, P. O. Box 11672, Roanoke, Virginia
24022
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
John R. Marlles, Chief, Planning and Community Development
Kit B. Kiser, Director, Utilities and Operations
H:~AGENDA. 97~,UG,18
RECEIVED
CITY CLERKS OFFICe,"'
'97 Al J6 11 P 1:26
Roanoke, Virginia
August 18, 1997
No. 97-172
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject:
Communication from Valley Beautiful
On November 26, 1996, Lynn M. Davis, President, Valley Beautiful, by way of the attached
correspondence requested the four Valley governments to set up a task force of citizens, industry
representatives, and government agency representatives to develop guidelines which would foster
adequate cellular coverage with the least impact on the surrounding area. This matter was referred
to the City's Department of Planning and Community Development for consideration. This
correspondence is intended to brief Council members on what action has been taken to date on this
request.
Last year, President Clinton signed the Telecommunications Act of 1996. This legislation
restructured and deregulated most aspects of our nation's communications industry. One of the
issues facing local governments in Virginia and around the nation is how to address the tremendous
growth of cellular and personal communications service technologies. Communication providers
are anxious to build networks which will require the construction of new cellular antennas and
towers throughout the region. The City of Roanoke and other Valley governments must play a
leadership role in defining land use, zoning and service policies to ensure that community needs are
considered and protected.
The City has responded to this need by developing a policy to authorize providers to place
antenna on existing City facilities such as water tanks. The policy, which was adopted by City
Council on February 3, 1997, only regulates the placement of antennas on City property.
Representatives from the City Planning Commission and Planning staff are also participating on a
regional task force calling itself the Wireless Facilities Committee, whose objective is to develop
a uniform regional policy to guide the siting of new cellular towers which can be adopted by all of
the participating local governments. The Wireless Facilities Committee first met in February, 1997,
and is currently assessing the tower location needs of a number of the major service providers.
Members of Council
Page 2
August 18, 1997
Should we need to make any zoning changes, appropriate recommendations will be
forwarded to Council from the Planning Commission. In the interim, if you have any questions or
need any additional information, please call John Marlles, Chief of Planning and Community
Development, at 853-2356.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:JRM:mpf
cc: Gilbert E. Butler, Jr., Chairman, Roanoke City Planning Commission
Mary F Parker, City Clerk
James D. Ritchie, Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
John R. Marlles, Chief of Planning and Community Development
Lynn M. Davis, President, Valley Beautiful, P. O. Box 11672, Roanoke,
24022
~72~-904~
November 26, 1996
The Honorable David A. Bowers
216 Church Avenue, SW
Roanoke, Virginm 24011
The Honorable Carl E. Tarpley
Po~t Office Box 869
Salem, V'~ginia 24153-0869
The Honorable Chades R. Hill
311 South pollard. Street
Post ~ Box 338
Vinton, Virginia 24179
Bob L. Johnson, Chairman
Roanoke County Board of SupenAsors
Post Office Box 29800
Roanoke, Vkginia 24018
Dear Mayor Bowers, Mayor Terpley. Mayor i-lili and Chairman Johnson:
As you may know, Valley Beautiful consists of a group of volunteers who have joined forces to
help make em Roanoke Valley a more attractive place in which to live and work. With this
objective in mind, the organization has over the years planted trees, shrubs and flowers in an
effort to enlrance the beauty of our community. Additionally, we have attempted to address
problems whic~ could result in a negative visual impact on our sunoundings.
Such a problem facing our Vale/is lfle possible pror~foraUon of towers for wireless telephone
services and other communication device~ on or near our mountain tops. Of course, we realize
the need for trinse communication services, but we also see Ihe necessity for immediate action
to protect the scenic vistas of our mountains. Wqth this in mind, the Board of Valley Beautiful
passed a unanimo~ resolution at its meeting on November 20, t996 to request that the four
V~ley governments take action 1o set up a ta~k force of citizens, industry representatives, and
coverage with ~ least visible impact on the surrounding area. It is our hope that our
governments can come up with a joint plan.
In closing, we thank you for your attention to this, and urge you to respond to this request as
quickly as possible. ~ ~C 0 '/
Sincerely.
President
st
Enclosure
p.s. Enclosecl is a brief article about how Fairfax County is addressing this problem.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
August 20, 1997
File 27-66-237
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to concerns expressed by Ms. Patsy P. Stroop, 3748 Chesterton
Street, S. W., regarding flooding and drainage problems in her neighborhood, was before
the Council of the City of Roanoke at a regular meeting held on Monday, August 18, 1997.
On motion, duly seconded and adopted, the report was received and filed.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
H:~AGENDA.97~AUG.18
W. Robert Herbert
City Manager
August 20, 1997
Page 2
pc:
Ms. Patsy P. Stroop, 3748 Chesterton Street, S. W., Roanoke, Virginia 24018
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Dolores C. Daniels, Assistant to the City Manager for Community Relations
H:~AGENDA,9'~AUG,18
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
RECE st~s.t' 18, 1997
CITY CLEI~~, tbS..port No. 97-173
12 All :51
ADDITIONAL INFORMATION REPORT - 3748 CHESTERTON STREET
This matter came before City Council at the June 2, 1997 and June 18, 1997 meetings.
This report provides more detailed information in response to specific requests by the property
owner at the above address.
Sanitary sewer overflows - When will the main be enlarged? Can constricted section be
relocated into unpopulated area?
A short section of the sanitary sewer upstream of this area was replaced with a 12-inch
pipe in 1988. This was a requirement placed on an upstream development to provide
additional sewer capacity for increased flows. The upstream improvements ended at the
manhole located at 3748 Chesterton Street due to previous models indicating adequate
normal weather capacity from this point downstream. Similar to other sanitary sewer
lines throughout the City, this line has adequate capacity for normal flows, but overflows
during heavy rains due to the inflow and infiltration of rain water.
Consulting Engineer, Mattern & Craig, Inc., has studied this line and determined that the
existing terra cotta pipe in this area does allow infiltration of rain water, which can
double the flow in this pipe during heavy rains. A project to replace 4,550 linear feet of
existing 8", 10", and 12" terra cotta pipe with 8", 10", and 1 2" ductile iron pipe, from
this manhole to Mudlick Creek, has been proposed at an estimated cost of $337,600.
At this time, projects to reduce overflows are prioritized based on overflow volumes, and
the volume at this location is lower than that at other known locations in the City. The
City has had an ongoing construction program to reduce overflows, and has completed
projects in the Murray Run, Peters Creek, Lick Run and Garden City sewersheds. The
current focus of efforts to reduce overflows is on the Peters Creek sewershed, the Tinker
Creek Interceptor, and the Roanoke River Interceptor, which ultimately receives all
upstream flows. Until these projects are completed, corrections in the smaller
sewersheds will tend to merely move the overflow problems downstream. Upon
completion of these major facility expansion projects, corrections in the smaller
sewersheds will be scheduled as funding permits.
Neighbor's fence - If the fence remains, can the bottom be raised to allow runoff to pass
under fence?
The six foot privacy fence which has recently been installed by the downstream neighbor
is located within the floodplain but not within the floodway. Therefore, there are no City
Ordinance Regulations which would require this fence to be removed or adjusted. It is
very possible that this fence is blocking the natural flow of runoff in this area and
H:\USER\ENGGJR\COUNCIL\CHESTERT
Honorable Mayor and Members of City Council
ADDITIONAL INFORMATION REPORT - 3748 CHESTERTON STREET
August 4, 1997
Page 2
therefore increasing the depth of flooding to upstream properties; however, since this is
not a matter which is regulated by the City, it would remain a private issue between
property owners.
Driveway culverts - What is the cost to enlarge the culverts in this area?
To pass a lO-year storm in this area would require a 10' x 4' concrete box culvert. Most
of the drives in this area are 15' to 20' wide. The cost to install a 10' x 4' box culvert,
15 feet in length, with headwalls and driveway replacement, would be approximately
$19,000 to $25,000 each. There are four undersized drive culverts downstream of
3748 Chesterton Street.
Status of Roanoke Valley Regional Stormwater Study?
The Regional Study, which includes Roanoke County, Roanoke City, Salem, and Vinton,
is complete, and the final draft report has been received. Smaller watersheds such as
Murdock Creek (which flows along Chesterton Street) were not included in this regional
study; therefore, no additional analysis or recommendations will be received from the
Regional Study for this area.
A preliminary study of this watershed has been performed by the City's Engineering
Department. The recommendations of this study are to increase the size of this channel
and the drive culverts to pass a 1 O-year storm. This project is currently shown in the CIP
as Murdock Creek Phase 3 with an estimated cost of $643,000.
Feasibility of City purchasing the property at 3748 Chesterton Street for a stormwater
detention area?
First, in response to the question of purchasing this home, it is important for Council to
recognize that this home is not unique. There are many homes currently located in
floodplain areas throughout the City which experience flooding. The Regional Study has
identified about 740 buildings throughout the City of Roanoke which are currently located
in floodplains. This number does not include the Roanoke River or the smaller
watersheds which were not included in the study.
The Regional Study recognized three categories of flooded structures and made the
following recommendations:
Greater than 8 foot depth - Purchase or relocate
Less than 8 foot but greater than 3 foot depth - Elevate, purchase or relocate
Less than 3 foot depth - Dry floodproof or elevate
The home at 3748 Chesterton Street has less than 3 foot of depth from a lO0-year
flood, and based on the above guidelines, would fall into category 3. Therefore, this
H:\USER\ENGGJ R\COUNCIL\CHESTERT
Honorable Mayor and Members of City Council
ADDITIONAL INFORMATION REPORT - 3748 CHESTERTON STREET
August 4, 1997
Page 3
home would not qualify for purchase or relocation, but would be a good candidate for dry
floodproofing or elevating.
The City does not currently have a program to address floodproofing or
purchase/relocation on a citywide basis. Based on the significant number of buildings
currently located in the floodplain citywide (approximately 1,000), it would be prudent
to prioritize any City assistance based on the frequency and severity of flooding damages
before we would begin such a program. We would also want to pursue FEMA grants
such as the one currently being used in the Garden City area. Presently, FEMA grants
are primarily limited to post-disaster (after flooding) events, and would not be available
for homes such as these on Chesterton Street, which have not received substantial
flooding damages following a "Presidential Declared Disaster."
Secondly, the land gained by the purchase of this single home would not provide enough
stormwater storage volume to significantly reduce downstream flooding. This is primarily
due to depth limitations (cannot go any deeper than the existing creek or you have
standing water) and the significant volume which flows into this area.
Feasibility of floodproofing the crawl space?
The construction of this home (crawl space w/o basement) and the shallow flooding
depths, make it a good candidate for floodproofing or elevating. The City's Building
Department can provide assistance in explaining floodproofing techniques and selection
of a qualified contractor to assist the homeowner if they choose to pursue this option.
This is an informational report, and no Council action is required.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/jgr
City Attorney
City Clerk
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Mrs. Patsy Stroop, 3748 Chesterton Street, S.W.
H:\USER\ENGGJR\COUNCIL\CHESTERT
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 20, 1997
File #15-110-304
Thomas H. Miller, Chair
Youth Services Citizen Board
3429 Windsor Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Miller:
This is to advise you that on August 6, 1997, Elvah D. Taylor qualified as a member of the
Youth Services Citizen Board for a term ending May 31,2000.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Marion Vaughn-Howard, Youth Planner
Sandra H. Eakin, Deputy City Clerk
H:~AGENDA.97~UG.I 8
RECEIVED
CITY CLERKS OFFICC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Elvah D. Taylor, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Youth Services Citizen Board for a term ending May 31, 2000,
according to the best of my ability. So help me God.
Subscribed and sworn to before me this ~ day of~x~,~ 997.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:~AGENDA.97~JUNE.2
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 20, 1997
File #15-110-200-326
J. Lee E. Osborne, Chair
Fifth Planning District Commission
5152 Falcon Ridge Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Osborne:
This is to advise you that on July 31, 1997, David C. Anderson qualified as a City
representative to the Fifth Planning District Commission for a term ending June 30, 2000.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Wayne G. Strickland, Secretary, Fifth Planning District Commission, P. O. Box
2569, Roanoke, Virginia 24010
Sandra H. Eakin, Deputy City Clerk
H:~AGENDA.g7~AUG.18
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, David C. Anderson, do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
m~ ~s a city representative to the Fifth Planning District Commission for a term
ending June 30, 2000, according to the best of my ability. So help me God.
Subscribed and sworn to before me this ~t/ day of ~ 1997.
ARTHUR B. CRUSH, III, CLERK
H:~AGENDA.9'AJULY.21
WILBURN C. DIBLING, JR.
CITY ATEORN EY
CITY OF ROANOKE
OFFICE OF CITY ATTORII4~'~ gL EP, K$
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, swna7
ROANO~, VIRGINIA 24011-1 ~5
TELEPHONE: 5~853-2431
FACSIMILE: 5~-853-1221
E.MAIL:cityaUy ~ci.ro~o~.va.us
WILLIAM X PARSONS
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATTORNEYS
August 18, 1997
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This is to request that Council convene in Executive Session to discuss and consider a
specific legal matter requiring the provision of legal advice by counsel, that is the performance of
a specific public contract, pursuant to Section 2.1-344.A.~ Code of Virginia (1950), as amended.
With kindest personal regards, I am
Sincerely yours,
City Attorney
WCD/lsc
cc: W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
August 20, 1997
File ~67-304
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to a joint effort of the Roanoke City and Roanoke County Parks
and Recreation Departments to develop a skatepark facility which would be centrally
located and accessible to youth throughout the Roanoke Valley, was before the Council
of the City of Roanoke at a regular meeting held on Monday, August 18, 1997.
On motion, duly seconded and adopted, the report was received and filed.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
H:~AGENDA.97~AUG.18
W. Robert Herbert
City Manager
August 20, 1997
Page 2
pc:
Elmer C. Hodge, County Administrator, County of Roanoke, P. O. Box
29800, Roanoke, Virginia 24018-0798
Pete S. Haislip, Director, County of Roanoke, Parks and Recreation, 1206
Kessler Mill Road, Salem, Virginia 24153
William F. Clark, Director, Public Works
John W. Coates, Manager, Parks and Recreation/Grounds Maintenance
H:~AGENDA.97~UG.I 8
' ~ RECEIVEO
~KS OFF'CI
Office of the City Manager
August 18, 1997
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I am writing to inform you of an initiative currently underway between the Roanoke
City and Roanoke County Parks and Recreation Departments. You may be aware of the
current citizen interest in finding a suitable location for young people to skateboard. As a
result of many hours of research and discussion, these two departments have offered to
consider the feasibility of jointly developing a facility which would be centrally located and
accessible to youth throughout the valley.
I have been advised that other localities have recently developed skateparks which
provide an informal atmosphere conducive to skater's needs. Knowing that many youth
come into the city to skate, there is a belief that it is possible to meet the needs of these
young people through this cooperative arrangement. I am encouraged by the initiative
taken by the Parks and Recreation Departments and look forward to sharing the results of
their conclusions with you in the near future.
On a broader note, I will be providing a strategy on moving forward on our
community-wide needs assessment of Parks and Recreation. City Council has included
several million dollars for Parks and Recreation in our November 1997 bond referendum.
A citizens committee will be organized to insure citizen involvement. General Parks and
Recreation needs as well as special projects such as skateboarding and strategies to
address needs at Victory Stadium will be the focus of the citizen participation process.
This is for your information only and requires no action.
Sincerely,
W. Robert Herbert
City Manager
WRH/dh
CC:
Mary F. Parker, City Clerk
William F. Clark, Director of Public Works
John W. Coates, Manager, Parks and Recreation
Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 981-2333 FAX (540) 224-3138
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
DATE:
July 23, 1997
TO:
Mary F. Parker, City Clerk
FROM:
Donald S. Caldwell, Commonwealth's Attorney
SUBJECT:
Request for inclusion in Council Meeting scheduled for
August 18, 1997
Please schedule approximately 10 minutes of time during the August
18, 1997 Council Meeting. At that time, I would like to bring
Council up to date on the activity and continued success of the
Cost Collection Unit.
If you have any questions or scheduling problems with this request,
please contact me or Rita Mason in this office. Otherwise, I will
look forward to seeing you on August 18th.
Thank you.
SUMMARY OF COST COLLECTION EFFORT
FOR FISCAL YEAR 1996 - 1997
Total Delinquent Collections
State
% of Total Delinquent Collections
Local
% of Total Delinquent Collections
Local
410 Circuit Court Revenue on which
no Collection Fee is recevied
GENERAL
DISTRICT
348,834.84
280,208.52
80.33%
68,626.32
19.67%
N/A
JUVENILE
CIRCUIT & DOMESTIC
COURT COURT
86,960.43 8,494.38
73,067.14 7,820.63
84.02% 92.07%
10,408.96 673.75
11.97% 7.93%
3484.33 N/A
4.01%
TOTALS
FOR ALL
444,289.65
361,096.29
81.27%
79,709.03
17.94%
3,484.33
0.78%
35% from State
35% from City
35% to Cost Collections from
Total Delinquent Collections
BUDGET EXPENDITURES
EXCESS REVENUE
SPLIT 50150 WITH STATE
COLLECTION FEE BREAKDOWN
95,435.24 23,317.64 2,016.50 120,769.37
23,373.19 3,318.91 173.72 26,865.82
118,808.43 26,636.55 2,190.22 147,635.19
48,579.78 10,891.46 895.56 60,366.80
70,228.65 15,745.09 1,294.66 87,268.39
35,114.33 7,872.54 647.33 43,634.20
LOCAL YEAR-END
TOTAL LOCAL COLLECTIONS
MINUS 35% COLLECTION FEE
PLUS SPLIT
TOTAL REVENUE TO LOCALITY
RESULTS FOR ROANOKE CITY
68,626.32 10,408.96 673.75 79,709.03
23,373.19 3.318.91 173.72 26,865.82
45,253.13 7,090.05 500.03 52,843.2'1
35,114.33 7,872.54 647.33 43,634.20
80,367.46 14,962.59 1,147.36 96.477.4'1
FOUR-YEAR COMPARISON OF DELINQUENT COLLECTIONS
in ROANOKE CITY GENERAL DISTRICT COURT
Total Delinquent Collections
State
% of Total Delinquent Collections
Local
% of Total Delinquent Collections
FISCAL YEAR FISCAL YEAR FISCAL YEAR
1993-94 1994-95 1995-96
127,977.29 217,228.50 284,062.83
101,816.34 164,951.91 226,033.12
79.56% 75.93% 79.57%
26,160.95 52,276.59 58,029.71
20.44% 24.07% 20.43%
FISCAL YEAR
1996-97
348,834.83
280,208.52
80.33%
68,626.31
19.67%
35% from State
35% from City
35% to Cost Collections from
Total Delinquent Collections
BUDGET EXPENDITURES
EXCESS REVENUE
SPLIT 50~50 WITH STATE
COLLECTION FEE BREAKDOWN
0.00 53,256.99 79,130.27 95,435.24
0.00 17,149.33 20,315.19 23,373.19
0.00 70,406.32 99,445.46 118,808.43
0.00 51,291.86 55,760.87 48,579.78
0.00 19,114.46 43,684.59 70,228.65
0.00 9,557.23 21,842.30 35,114.33
LOCAL YEAR-END
TOTAL COLLECTIONS
MINUS 35% COLLECTION FEE
PLUS SPLIT
TOTAL REVENUE TO LOCALITY
RESULTS FOR ROANOKE CITY
26,160.95 51,412.37 58,029.71 68,626.32
0.00 17,149.33 20,315.19 23,373.19
26,160.95 34,263.04 37,714.52 45,253.13
0.00 9,557.23 21,842.30 35,114.33
26,160.95 43,820.27 59,556.82 80,367.45
IGeneral Distdct Court 4-Year Comparison!
State and Local Fines & Costs
1994-95 1995-95 1996-97
CCP I CCP II CCP III
l= Total
m TOtal TimelY payments
r-~ Total Collected,
1993-94 1994-95 1995-96 1996-97
Total Paid 1,827,898 2,290,398 2,714,449 2,610,296
Total Timely Payments 1,699,921 2,073,169 2,430,006 2,261,461
Total Referred 534,118 799,488 684,619 571,371
Total Collected 127,977 (24%) 217,229 (27%) 284,443 (42%) 348,835
(61%)
OVERVIEW OF GENERAL DISTRICT COURT REVENUE STREAM
FISCAL
YEAR
1993-94
1994-95
1995-96
TIMELY
PAYMENTS
1,699,920.63
2,073,169.06
2,430,006.20
DELINQUENT
REFERRED
534,118.07
799,487.54
684,618.94
DELINQUENT
COLLECTIONS
127,977.29
217,228.50
284,443.23
% OF
DELINQUENT
REFERRED
23.96%
27.17%
41.55%
61.05%
TOTAL
REVENUE
1,827,897.92
2,290,397.56
2,714,449.43
2,610,295.79
1996-97 2,261,460.96 571,370.84 348,834.83
FOUR-YEAR COMPARISON OF DELINQUENT COLLECTIONS
in ROANOKE CITY GENERAL DISTRICT COURT
Total Delinquent Collections
State
% of Total Delinquent Collections
Local
% of Total Delinquent Collections
35% to Cost Collections
35% from State
35% from City
FISCAL YEAR FISCAL YEAR
127,977.29 217,228.50
101,816.34 164,951.91
79.56% 75.93%
26,160.95 52,276.59
20.44% 24.07%
0.00 70,406.32
0.00 53,462.86
0.00 16,943.46
Increase in Total Delinquent Collections from 1994 to 1997
Percent of increase
Increase in Total Delinquent Collections from 1995 to 1997
Percent of increase
Increase in Total Delinquent Collections from 1996 to 1997
Percent of increase
FISCAL YEAR
284,062.83
226,033.12
79.57%
58,029.71
20.43%
99,445.46
79,130.27
20,315.19
220,857.55
172.58%
131,606.34
60.58%
64,772.01
22.80%
FISCAL YEAR
348,834.84
280,208.52
80.33%
68,626.32
19.67%
118,808.43
95,435.24
23,373.19
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
August 20, 1997
File #76-133-236
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33545-081897 authorizing acceptance of funds for
the Drug Prosecutor's Office by the Compensation Board of the Commonwealth of Virginia,
for the period July 1, 1997 through June 30, 1998, in the amount of $83,411.00, and
authorizing acceptance, execution and filing of all appropriate documents to obtain such
funds. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, August 18, 1997.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Attachment
H:~AGENDA.OT~AUG.18
W. Robert Herbert
City Manager
August 20, 1997
Page 2
pc:
Bruce W. Haynes, Executive Secretary, Compensation Board, Commonwealth
of Virginia, P. O. Box 710, Richmond, Virginia 23218-0710
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
Frank E. Baratta, Grants Compliance Monitor
H:~AGENDA.gT~AUG.16
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI&
The 18th day of August, 1997.
No. 33545-081897.
A RESOLUTION authorizing the acceptance of funding for the drug prosecutor's office by
the Compensation Board of the Commonwealth of Virginia and authorizing the acceptance, execution
and filing of all appropriate documents to obtain such funds.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the funding for the drug prosecutor's office in
the total amount of$83,411.00 from the Compensation Board of the Commonwealth of Virginia for
the period of July 1, 1997, through June 30, 1998.
2. W. Robert Herbert, City Manager, or his successor in office is hereby authorized to
accept, execute and file on behalf of the City of Roanoke any and all appropriate documents required
to obtain such funding.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the City's acceptance of the foregoing funding or with such project.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
August 20, 1997
File ft60-76-133
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33544-081897 amending and reordaining certain
sections of the 1997-98 Grant Fund Appropriations, providing for appropriation of
$83,411.00 for Regional Drug Prosecutor positions through the Compensation Board of
the Commonwealth of Virginia. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, August 18, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Attachment
H:~,GENDA.gT~,~UG.18
James D. Grisso
Director of Finance
August 20, 1997
Page 2
pc:
The Honorable Donald $. Caldwell, Commonwealth's Attorney
W. Robert Herbert, City Manager .-
Diane S. Akers, Budget Administrator, Office of Management and Budget
Frank E. Baratta, Grants Compliance Monitor
H:~AGENDA.g7~AUG.18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of August, 1997.
No. 33544-081897.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
AD~3ro~Jriations
Judicial Administration $ 644,480
Regional Drug Prosecutor FY98 (1-10) ........................ 83,411
Revenue
Judicial Administration
Regional Drug Prosecutor FY98 (11) ..........................
$ 644,480
83,411
1) Regular Employee
Salaries
2) ICMA RC
Retirement
3) FICA
4) Telephone
5) Administrative
Supplies
6) Publications and
Subscriptions
7) Dues and
Memberships
8) Printing
9) Postage
10) Other Rental
11) Compensation
Board Funds
(035-026-5130-1002)
(035-026-5130-1115)
(035-026-5130-1120)
(035-026-5130-2020)
(035-026-5130-2030)
(035-026-5130-2040)
(035-026-5130-2042)
(035-026-5130-2075)
(035-026-5130-2160)
(035-026-5130-3075)
(035-035-1234-7259)
$ 65,119
2,131
4,869
65O
3,748
250
265
100
104
6,175
83,411
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Aug,/st 18, 1997
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Acceptance of Funding for Drug Prosecutor Positions
Dear Mayor Bowers and Members of City Council:
I. Background
A. Federal funding was made available to the State of
Virginia to be used for the development of several Multi-
Jurisdictional Special Drug Prosecutors statewide. The
positions were developed to coordinate prosecutorial efforts
among independent jurisdictions, reduce fractional and
duplicate prosecutions, enhance the recovery of criminal
assets, utilize federal, state and local resources to assure
maximum prosecutorial effectiveness and to provide specialized
prosecutorial resources to the regional drug enforcement
effort. In addition, the Regional Drug Prosecutor has been
cross-designated as an Assistant U. S. Attorney. The cross-
designation will permit a state prosecutor to make use of the
Federal Grand Jury.
B. The Commonwealth,s Attorneys of Craig County, Franklin
County, Roanoke County, and the Cities of Roanoke and Salem
applied on October 9, 1987, to the Commonwealth,s Attorneys,
Services Council, the State agency responsible for the
administration of the grant money to fund a Multi-
Jurisdictional Special Drug Prosecutor.
C. City Council accepted the Multi-Jurisdictional Special
Drug Prosecutor Grant in April, 1988, and a full-time Special
Drug Prosecutor was hired in July, 1988.
Mayor David A. Bowers
Members of City Council
Page Two
August 18, 1997
II. Current Situation
A. April 15, 1994 - The Commonwealth,s Attorneys,
Services Council notified this office that legislation
approved by the General Assembly allowed funds for Drug
Prosecutor positions to be transferred from the Department of
Criminal Justice Services and the Cor~onwealth,s Attorneys,
Services Council to the Compensation Board. As a result, the
Drug Prosecutor positions that serve Craig County, Franklin
County, Roanoke County, Roanoke City, and Salem City will be
funded through the offices of the Commonwealth,s Attorneys in
the host localities effective July 1, 1994. These positions
will be funded separately from the positions in the
Commonwealth,s Attorney,s Office, with their own cost code,
budget, and monthly payroll and expense report.
B. April 30, 1997 - The Compensation Board approved
funds for the Drug Prosecutor's Office for the period July 1,
1997, through June 30, 1998, in the following amounts:
$65,119.00 for staff salaries; and $11,292.00 for office
expenses, for a total of $76,411.00. In addition, the
Compensation Board will reimburse the City of Roanoke for
fringe benefits which should be approximately $7,000.00.
III. Issues
A. Prosecutorial Efforts aqainst Drug Traffickinq.
B. Cost.
IV. Alternatives
A. Concur in the acceptanc~ of funding for the Drug
Prosecutor positions through the Compensation Board in the
amount of $83,411.00.
Mayor David A. Bowers
Members of City Council
Page Three
August 18, 1997
1. Prosecutorial Efforts against Druq Trafficking would be
enhanced because of centralization and 6oordination of efforts
and specialized expertise.
2. The entire cost will be fully funded by the Compensation
Board.
B. City Council not accept the funding for the Drug
Prosecutor positions through the Compensation Board.
1. Prosecutorial Efforts aqainst Druq Trafficking will not
be approached as a regional concept.
2. Cost would remain the same but the advantage of State
funding support for a worthy project would not be realized.
Vo
Recommendation
A. City Council concur in Alternative "A" and allow for the
acceptance of and continued participation in funding for the
Drug Prosecutor positions through the Compensation Board in
the amount of $83,411.00.
B. Authorize the City Manager to sign and execute all
appropriate documents to obtain funding for the Drug
Prosecutor positions through the Compensation Board.
C. Budget fundinq in the amount of $83,411.00 to be received
from the Compensation Board in a revenue account to be
established by the Director of Finance. Appropriate funding
in the amount of $83,411.00 to the following accounts:
Mayor David A. Bowers
Members of City Council
Page Four
August 18, 1997
Account
035-026-5130-1002
035-026-5130-1115
035-026-5130-1120
Regular Salaries
ICMA-RC Retirement
FICA
Amount
$65,119.00
2,131.00
4,86q.00
035-026-5130-2020
035-026-5130-2030
035-026-5130-2040
035-026-5130-2042
035-026-5130-2075
035-026-5130-2160
035-026-5130-3075
Total
DSC/msh
cc:
City Manager
City Attorney
Director of Finance
Telephone
Administrative Supp.
Public. & Subscr.
Dues & Membership
Printing
Postage
Other Rental
650 00
3,748 00
250 00
265 00
100 00
104 00
6,175 00
$83,411 00
Donald S. Caldwell
Commonwealth' s Attorney
Director of Administration & Public Safety
RECEIVED
CITY CLERKS OFFICE
'97 /~LIG 11 P4:26
Roanoke, Virginia
August 18, 1997
97-607
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
Subject: Acceptance of Funding for the Regional Drug Prosecutor
I concur with the recommendation from the Commonwealth's Attorney with respect to the subject
referenced above and recommend that City Council accept funding in connection with the Regional Drug
Prosecutor.
Respectfully submitted,
W. Robert Herbert
City Manager
CC.'
Assistant City Manager
Budget Administrator
City Attorney
City Clerk
Director of Finance
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
August 20, 1997
File #5-60-133-236-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33546-081897 amending and reordaining certain
sections of the 1997-98 Grant Fund Appropriations, providing for appropriation of
$12,524.00 in connection with continuation of a grant account to receive cash assets
forfeited to the Office of the Roanoke City Commonwealth's Attorney under provisions of
the Virginia Asset Forfeiture statute. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, August 18, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Attachment
H:~AGENDA.97~AUG.18
James D. Grisso
Dire~orofFinance
August20,1997
Page 2
pc:
The Honorable Donald S. Caldwell, Commonwealth's Attorney
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
Frank E. Baratta, Grants Compliance Monitor
H:~,GENDA. gT~AUG.18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of August, 1997.
No. 33546-081897.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Grant
Fund Appropriations, and providing for an emergency. "
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Judicial Administration
Forfeited Criminal Assets (1-6) ................................
Revenue
Judicial Administration
Forfeited Criminal Assets (7) ..................................
$ 657,004
70,015
$ 657,004
70,015
1 ) Administrative
Supplies (035-026-5140-2030) $ 3,524
2) Expendable
Equipment <1,000 (035-026-5140-2035) 1,500
3) Training and
Development (035-026-5140-2044) 1,500
4) Other Rental (035-026-5140-3075) 2,000
5) CIS-PC Rent/
Maintenance (035-026-5140-7007) 2,000
6) Furniture and
Equipment >1,000 (035-026-5140-9005) 2,000
7) Forfeited Criminal
Assets (035-035-1234-7107) 12,524
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
August 18, 1997
The Honorable David A. Bowers, Mayor
and Members of City Council
Subject:
Cash Assets Forfeited to the Roanoke City
Commonwealth Attorney's Office
Dear Members of Council:
I. Backrog_~gD_D_~:
ao
In an effort to better fund law enforcement efforts to
fight crime, particularly drug crime, in 1986, the
Federal government adopted a system of asset forfeiture
whereby forfeited assets, under certain conditions,
could be returned to local law enforcement agencies,
police and prosecutors, for use in their fight against
crime.
In July, 1991, Virginia asset forfeiture statute, which
generally is patterned after the Federal statute, took
effect providing that forfeited criminal assets may be
returned to local police and prosecutors for use in the
fight against crime.
Co
Periodically, assets seized as evidence are ordered
forfeited by the local courts to the police or the
Office of the Commonwealth,s Attorney to be used for
criminal law enforcement efforts.
Do
In August, 1991, a grant fund account for cash assets
forfeited to the Office of the Commonwealth,s Attorney
was established with an appropriation of $25,000.
II. Current Situation:
A°
Since August, 1991, the Office of the Cor~Lonwealth,s
Attorney has expended the $25,000 originally
appropriated.
Mayor and Members of City Council
Subject: Cash Assets Forfeited to the
Roanoke City Commonwealth Attorney,s Office
August 18, 1997
Page Two
Bo
Co
Revenues collected through July 15, 1997, for this
grant are $70,015 and were deposited in account 035-
035-1234-7107. Current revenue estimate is $57,491.
Funding received in excess of the estimated revenue
totals $12,524 and needs to be appropriated.
In order to facilitate receipt and distribution of
these funds, as well as protect the public's confidence
through systematic accounting, City Council action is
requested to authorize the Department of Finance to
continue the grant fund accounts through which the
Commonwealth may deposit and disperse funds.
III. Issues:
A. Need
IV.
B. Funds Availability
Alternatives:
ao
Bo
City Council concur in the request to continue th~
grant fund accounts for cash assets forfeited to the
Office of the Roanoke City Commonwealth,s Attorney.
1. Need exists to provide additional funds and
equipment to enhance criminal investigations.
2. Funds availability will be controlled by
effectiveness of investigations through assets
seized and forfeited in joint investigations with
federal, state and local agencies.
City Council reject the request to continue the gran[.
fund accounts.
Mayor and Members of City Council
Subject: Cash Assets Forfeited to the
Roanoke City Commonwealth Attorney,s Office
August 18, 1997
Page Three
Vo
Need for supplemental funds enabling increased
effectiveness of investigation and prosecution
will not be met.
o
Funds will not be received from the sources
enumerated.
Recommendation is that Council approve alternative "A" to
continue the grant fund accounts for receipt of cash assets
forfeited to the Office of the Commonwealth,s Attorney under
the provisions of the Virginia Asset Forfeiture statue and
take the following actions:
ao
Appropriate 12,524 to the following grant fund
accounts:
1 Administrative Supplies 035-026-5140-2030 $3,524
2 Expendable Equipment (<$500) 035-026-5140-2035 1,500
3 Training & Development
035-026-5140-2044 1,500
4 Other Rental
035-026-5140-3075 2,000
5 CIS-Prsnl Cmptr Rent/Maint 035-026-5140-7007 2,000
6 Expendable Equipment >$500 035-026-5140-9005 2,000
Total
$12,524
Bo
Increase the revenue estimate for these grant funds for
$12,524.
City Attorney
Director of Finance
Donald S. Caldwell
Commonwealth, s Attorney
Director of Administration & Public Safety
RECEIVED
CITY CLERKS OFFICE
'9'/ /~U6 12 P 3:05
Roanoke, Virginia
August 18, 1997
97-608
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
Subject: Cash Assets Forfeited to the Roanoke City Office of the Commonwealth's
Attorney
I concur with the recommendation from the Commonwealth's Attorney with respect to the subject
referenced above and recommend that City Council appropriate funding in connection with forfeited cash
assets.
Respectfully submitted,
W. Robert Herbert
City Manager
Assistant City Manager
- Budget Administrator
City Attorney
City Clerk
Director of Finance
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 20, 1997
File #53-207-221
Harwell M. Darby, Jr., Attorney
Glenn, Feldmann, Darby and Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001
Dear Mr. Darby:
I am enclosing copy of Resolution No. 33547-081897 authorizing, among other things,
issuance of not to exceed $80,000,000.00 aggregate principal amount of two series of the
Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Bonds
(Carilion Health System Obligated Group) Series 1997A and Series 1997B, to the extent
required by Se~ion 147 of the Internal Revenue Code of 1986, as amended. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, August 18, 1997.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
H:L~,G ENDA.9'/~AUG. 18
Harwell M. Darby, Jr., Attorney
Glenn, Feldmann, Darby and Goodlatte
August 20, 1997
Page 2
pc:
Lynn D. Avis, Chair, Industrial Development Authority of the City of Roanoke,
Virginia, 3848 Bosworth Drive, S. W., Roanoke, Virginia 24014
Margaret R. Baker, Secretary, Industrial Development Authority of the City of
Roanoke, Virginia, 2140 Windsor Avenue, S. W., Roanoke, Virginia 24015
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~,GENDA.97~UG.18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th Day of August, 1997
No. 33547-081897.
A Resolution of the City Council of the City of Roanoke,
Virginia authorizing, among other things, the issuance of not to
exceed $80,000,000 aggregate principal amount~of two series of
the Industrial Development Authority of the City of Roanoke,
Virginia Hospital Revenue Bonds (Carilion Health System Obligated
Group) Series 1997A and Series 1997B, to the extent required by
Section 147 of the Internal Revenue Code of 1986, as amended.
WHEREAS, the City of Roanoke, Virginia (the "City") is a
political subdivision of the Commonwealth of Virginia exercising
public and essential governmental functions pursuant to the
Constitution and laws of the Commonwealth of Virginia; and
WHEREAS, the Industrial Development Authority of the City of
Roanoke, Virginia (the "Roanoke Authority") is a political
subdivision of the Commonwealth of Virginia and is authorized
under Chapter 33, Title 15.1, Code of Virginia of 1950, as
amended (the "Act"), to issue revenue bonds for the purpose of
facilitating the financing or refinancing of certain projects
required or useful for health care purposes; and
WHEREAS, Carilion Medical Center ("CMC") is a private,
ncnstock corporation duly incorporated and validly existing under
and by virtue of the laws of the Commonwealth of Virginia, which
owns and operates health care facilities located in the City of
Roanoke, Virginia; and
WHEREAS, Giles Memorial Hospital, Incorporated ("GM/4") is a
private nonstock corporation duly incorporated and validly
existing under and by virtue of the laws of the Commonwealth of
Virginia, which owns and operates a health care facility located
in the Town of Pearisburg, Giles County, Virginia; and
WHEREAS, The Radford Community Hospital, Incorporated
("RCH") is a private, nonstock corporation duly incorporated and
validly existing under and by virtue of the laws of the
Commonwealth of Virginia, which will own and operate a health
care facility located in Montgomery County, Virginia; and
WHEREAS, Bedford County Memorial Hospital, Incorporated
("BCMH") is a private, nonstock corporation duly incorporated and
validly existing under and by virtue of the laws of the
Commonwealth of Virginia, which owns and operates a health care
facility located in the City of Bedford, Virginia; and
WHEREAS, Franklin Memorial Hospital ("FMC") is a private,
nonstock corporation duly incorporated and validly existing under
and by virtue of the laws of the Commonwealth of Virginia, which
owns and operates a health care facility located in the Town of
Rocky Mount, Franklin County, Virginia; and
W/4EREAS, the Roanoke Authority has by resolution adopted
June 27, 1997 (the "Roanoke Authority Inducement Resolution")
evidenced its desire to issue two series of its revenue bonds for
the following purposes: (I) (a) financing for CMC in the
approximate amount of $20,000,000 a portion of the costs of (i)
(A) renovating certain portions of Carilion Roanoke Memorial
Hospital, an approximately 1,054,155 square foot health care
facility, and/or (B) acquiring certain capital equipment for use
in or in connection with Carilion Roanoke Memorial Hospital (the
"Carilion Roanoke Memorial Hospital Project"), and (ii) (A)
renovating certain portions of Carillon Roanoke Community
Hospital, an approximately 412,921 square foot health care
facility, and/or (B) acquiring certain capital equipment for use
in or in connection with Carillon Roanoke Community Hospital (the
"Carillon Roanoke Community Hospital Project"), (b) financing for
GMH in the approximate amount of $2,000,000 a portion of the
costs of (i) renovating certain portions of Carilion Giles
Memorial Hospital, an approximately 75,668 square foot health
care facility, and/or (ii) acquiring certain capital equipment
for use in or in connection with Carilion Giles Memorial Hospital
(the "Carillon Giles Memorial Hospital Project"), (c) financing
for BCMH in the approximate amount of $2,000,000 a portion of the
costs of (i) renovating certain portions of Carilion Bedford
Memorial Hospital, an approximately 117,546 square foot health
care facility, and/or (ii) acquiring certain capital equipment
for use in or in connection with Carillon Bedford Memorial
Hospital (the "Carilion Bedford Memorial Hospital Project"), (d)
financing for RCH in the approximate amount of $54,000,000 a
portion of the costs of design, planning, site preparation,
construction and equipment acquisition relating to the building
and equipping of an approximately 23~,370 square foot, two-to
five-story replacement hospital facility containing 97 beds and
related parking and other ancillary facilities to be located in
Montgomery County, Virginia (the "RCH Project"), and (e)
financing for FM~ in the approximate amount of $2,000,000 a
portion of the costs of (i) renovating certain portions of
Carilion Franklin Memorial Hospital, an approximately 61,270
square foot health care facility, and/or (ii) acquiring certain
capital equipment for use in or in connection with Carilion
Franklin Memorial Hospital (the "Carilion Franklin Memorial
Hospital Project") (the Carilion Roanoke Memorial Hospital
Project, the Carilion Roanoke Community Hospital Project, the
Carilion Giles Memorial Hospital Project, the Carilion Bedford
Memorial Hospital Project, the RCH Project and the Carilion
Franklin Memorial Hospital Project are hereinafter collectively
referred to as the "Project"); (II) paying a portion of the
174357.1 2
interest accruing on such revenue bonds during the acquisition,
construction, renovation and equipping of the Project; and (III)
paying certain expenses incurred in connection with the issuance
of such revenue bonds, including certain fees of the provider of
a liquidity facility for each series of such revenue bonds; and
W/qEREAS, CMC owns and operates Carilion Roanoke Memorial
Hospital and the location of the Carilion Roanoke Memorial
Hospital Project is Jefferson Street and Belleview Avenue, S.E.,
Roanoke, Virginia; CMC also owns and operates Carilion Roanoke
Community Hospital and the location of the Carilion Roanoke
Community Hospital Project is 101 Elm Avenue, S.E., Roanoke,
Virginia; BCMH owns and operates Carilion Bedford Memorial
Hospital and the location of the Carilion Bedford Memorial
Hospital Project is 1613 Oakwood Street, Bedford, Virginia; GMH
owns and operates Carilion Giles Memorial Hospital and the
location of the Carilion Giles Memorial Hospital Project is 1
Taylor Avenue, Pearisburg, Virginia; and FMH owns and operates
Carillon Franklin Memorial Hospital and the location of the
Carillon Franklin Memorial Hospital Project is 124 Floyd Avenue,
Rocky Mount, Franklin County, Virginia. The RCH Project will be
owned and operated by RCH and the anticipated location of the RCH
Project is 2900 Tyler Road (the Intersection of Route 177 and
Interstate 81) in Montgomery County, Virginia; and
W~EREAS, the Roanoke Authority has by resolution adopted
July 30, 1997 (the "Roanoke Authority Resolution") authorized the
issuance of two series of the Industrial. Development Authority of
tke City of Roanoke, Virginia Hospital Revenue Bonds (Carilion
Health System Obligated Group), Series 1997A and Series 1997B
i%he "Bonds") in an aggregate principal amount not to exceed
$@0,000,000 for the purpose of (i) financing a portion of the
costs of the Project, (iii) paying a portion of the interest
accruing on the Bonds during the acquisition, construction,
renovation and equipping of the Project and (iii) paying certain
expenses incurred in connection with the authorization and
issuance of the Bonds; and
W~EREAS, the City Council of the City of Roanoke, Virginia
(the "Roanoke City Council") must first approve the issuance of
the Bonds before the Roanoke Authority can proceed with the
financing; and
WHEREAS, the Roanoke Authority has delivered or caused to be
delivered to the Roanoke City Council the following: (i) a
reasonably detailed summary of the comments expressed at the
public hearing held by the Roanoke Authority in connection with
the issuance of the Bonds, (ii) a fiscal impact statement
concerning the Project and the Bonds in the form specified in
Section 15.1-1378.2 of the Act, and (iii) a copy of the Roanoke
Authority Resolution, which constitutes the recommendation of the
Roanoke Authority that the Roanoke City Council approve the
financing of the Project and the issuance of the Bonds; and
WHEREAS, the Roanoke City Council has determined that it is
necessary at this time to approve the issuance by the Roanoke
Authority of not to exceed $80,000,000 aggregate principal amount
of the Bonds to promote the improvement of health and living
conditions of the people of the City of Roanoke and the
Commonwealth of Virginia, increase opportunit!i$ for gainful
employment, improve health care and otherwise =id in improving
the prosperity and welfare of said City and Commonwealth and its
inhabitants by improving the hospital facilities of CMC, BCMH,
RCH, GMH and FY/4, respectively;
NOW THEREFORE, BE IT RESOLVED by the City Council of the
City of Roanoke, Virginia:
SECTION 1. The Roanoke City Council hereby authorizes the
issuance by the Roanoke Authority of two series of the Industrial
Deve!cpment Authority of the City of Roanoke, Virginia Hospital
Revenue Bonds (Carilion Health System Obligated Group), Series
!997A and Series 1997B in an aggregate principal amount not to
exceed $80,000,000 (the "Bonds") for the purpose of (i) financing
a ~crtlon of the costs of the Project, (ii) paying a portion of
the interest accruing on the Bonds during the acquisition,
construction, renovation and equippin9 of the Project and (iii)
navin? certain expenses incurred in connection with the
authorization and issuance of the Bonds.
SECTION 2. The Mayor or Vice Mayor and the Clerk or any
ie~usy Clerk to the Roanoke City Council are hereby authorized
and directed, on behalf of the City, to take any and all action
necessary, including the execution cf any documents, to
consummate the sale of the Bonds in conformity with the
urovisions of this resolution.
SECTION 3. The approval of the issuance of the Bonds, as
required by Section 147(f) of the Internal Revenue Code of 1986,
as amended, and the Act, does not constitute an endorsement to
any prospective purchaser of the Bonds or the creditworthiness cf
CMC, BCMH, RCH, GMH or FMC, and, as required by the Act, the
Bonds shall provide that neither the Commonwealth of Virginia,
the City nor the Roanoke Authority shall be obligated to pay the
principal or purchase price of, the redemption premium, if any,
cr the interest on the Bonds or other costs incident thereto
except from the revenues and funds pledged therefor and neither
tke faith or credit nor the taxing power of the Commonwealth of
Virginia, the City nor the Roanoke Authority shall be pledged
thereto.
SECTION 4. This Resolution shall take effect immediately
upon its passage.
ATTEST:
City Clerk
174357 1 5
gOO FIRST CAMPBELL SQUARE
POST OFFICE BOX g887.
( 540 ) ~4- 8000
FAX (540) ~-8050
HA~W~LL M. D/u, ua¥, JR.
Direct Dial (540) 224-8006
E-mail hdarby@gfdg.com
August 20, 1997
Mary F. Parker, City Clerk
Roanoke City Council
215 Church Avenue, S.W:
Municipal Building, Room 456
Roanoke, Virginia 24011
Re: $80,000,000 Industrial Development Authority of the City of Roanoke
Carilion Health System Hospital Revenue Bonds, Series 1997 A & B
Dear Mary:
We are submitting the enclosed as a follow up on a question from one of the
City Council members in connection with the referenced bond issue.
Very truly yours,
Harwell M. Darby, Jr.
HMDJR:lkr:0042099
Enclosure
cc: Wilburn C. Dibling, Esq. (w/enc.)
From: Rob Tonldnson To: Sam Darby
Misc. Council- 08/22/97
Date: 8/20197 'l~me: 11:01:24 AM
Page 2 of 2
August20,1997
(540)981-8094
Harwell M. Darby
Dear Sam:
At the City Council meeting on Monday, Councilman Swain asked for some information about the
number of people Carillon employs at its two Roanoke hospitals--Carilion Roanoke Memorial
Hospital and Carilion Roanoke Community. Hospital. This information was not included on the
fiscal impact statement because we felt those statements should be completed using information
related solely to this project. Because this proje~'t is for routine capital expenditures and does not
involve the expansion of services that will result in additional employees, we felt that listing no
impact in these areas was appropriate.
Carilion Health System is the largest employer in Roanoke. Through Roanoke Memorial, we
employ 2,189 people representin8 2,045 in full-time equivalent positions at an average salary of
$31,200. Through Community Hospital, we employ 1,842 individuals representing 1,446 full-
time equivalent positions at an average salary of $29,182.
Please pass this information on to Councilman Swain and the other members ofcouafil. Thank
you.
Sincerely,
Robert E. Tonkinson, Jr.
Vi~ President
GLENN, FELDM,,,A,N/~}I.~C~c GOOI)I~ATTE
POST OFFICE BOX 2887
(540) 2~4-8000
FAX ( 540 ) 224- 8050
HARWELL M. DAP, BY, JR.
Direct Dial (540) 224-8006
E-mail hdarby@gfdg.com
August 11, 1997
Mary F. Parker, City Clerk
Roanoke City Council
215 Church Avenue, S.W.
Municipal Building, Room 456
Roanoke, Virginia 24011
Re: $80,000,000 Industrial Development Authority of the City of Roanoke
Carilion Health System Hospital Revenue Bonds, Series 1997 A & B
Dear Mary:
This letter replaces the letter delivered to you on August 6, 1997, which
inadvertently referenced an incorrect bond amount of $75,000,000. Please note that
the correct amount is $80,000,000.
Also, there was an error in Section 3 of the Resolution; therefore, we have
enclosed a corrected Resolution for use at the Council meeting.
If any additional information is required, please contact our office.
Cordially yours,
Harwell M. Darby, Jr.
HMDJR: lkr:0042099
Enclosures
cc: Wilburn C. Dibling, Esq.
FELDMA -C (~ GO
GLENN, . l~~~l~; E ODLATTE
POST OFFICE BOX ~887
( ~4o ) 224- 8000
FAX (540)
HARWELL M. DARBY, JR.
Direct Dial (540) 224-8006
E-mail hdarby@gfdg.c0m
August 6, 1997
HAND DELIVERED
MaD' F. Parker, City Clerk
Roanoke City Council
215 Church Avenue, S.W.
Municipal Building, Room 456
Roanoke, Virginia 24011
Re: $80,000,000 Industrial Development Authority of the City of Roanoke
Carilion Health System Hospital Revenue Bonds, Series 1997 A & B
Dear Mary:
I am delivering with this letter a Certificate of Public Hearing from the
Industrial Development Authority of the City of Roanoke, Virginia, with a copy of the
Certificate of Publication and a fiscal impact statement as to the portion of the
transaction in your jurisdiction.
Also enclosed is a form of Resolution which we would appreciate being placed
on the agenda for consideration by the City Council at its meeting on August 18, 1997.
For your information, no one from the general public appeared at the public
hearing.
Cordially yours,
H arw~ell M.~brby, Jr.
HMDJR: lkr:0042099
Enclosures
cc: Wilburn C. Dibling, Esq. (w/enc.)
REPORT OF PUBLIC HEARING
City of Roanoke
RECEIVED
CITY CLERKS OFFICE
'97 -6 P3:23
A public hearing was conducted by the Industrial Development Authority of the
City of Roanoke, Virginia (the "Authority") at 9:30 a.m. on' July 30, 1997 on the
application of Carilion Medical Center, Giles Memorial Hospital, Incorporated, The
Radford Community Hospital, Incorporated, Bedford County Memorial Hospital,
Incorporated and Franklin Memorial Hospital, (collectively, the "Carilion Health
System Obligated Group") requesting the Authority to issue up to $80,000,000 of its
revenue bonds (the "Bonds") to assist Carilion Health System Obligated Group in (i)
financing a portion of the costs of certain renovation, capital equipment acquisition, and
other improvements to certain hospital facilities described in the Notice of Public
Heating, a copy of which is attached hereto as Exhibit A (the "Project"); (ii) paying
a portion of the interest accruing on the Bonds during the acquisition, construction,
renovation and equipping of the Project; and (iii) paying certain expenses incurred in
connection with the authorization and issuance of the Bonds.
Notice of such hearing was published on July 16, 1997 and July 25, 1997 in The
Roanoke Times.
The Project locations are contained in the attached Notice of Public Hearing.
The public hearing was held in the Conference Room, Second Floor, Roanoke
Regional Chamber of Commerce, 212 South Jefferson Street, Roanoke, Virginia
24011. At the meeting those persons interested in the issuance of the Bonds or the
location and nature of the Project were given the opportunity to present their views.
The public comments, if any, received at the meeting are summarized in
Exhibit B attached hereto.
After such hearing, the Authority voted to recommend the approval of the Bonds
to the City Council of the City of Roanoke, Virginia (the "Council").
Accordingly, the Authority hereby recommends to the Council that it approve
the issuance of the Bonds, as required by Section 147(0 of the Internal Revenue Code
of 1986.
Also attached as Exhibit C is a fiscal impact statement as to the Project.
Dated July ~), 1997.
2
· ROANOK:F_, TIMES .
Ad Number: r-/'., C,, q q '7ff5L
Publisher's Fee: $ ~'7'?, ~d
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
porationwh:''~' ,-,,
, ,,.,, corporation ;" . ............
of The Roanoke Times, a daily m.',,,,spaper
published in Roanoke, in the St~Le of
Virginia, do certify that the anr?-'~ed
notice was published in said newspapers
on the following dates:
/,
Witness, this ~ ~ day of ~,.¢....~ ,
!
Authorized Signature
, .L..:ssifie
OF ROANOKE, VIRGINIA
REGARDING THE FINANCING OF
HEALTH CARE FACILITIES WTFH
THE PROCEEDS OF THE ISSU-
ANCE OF TAX-EXEMPT BONDS.
NOTICE IS HEREBY GIVEN to all
interested persons that the
Indus~al Development Author-
Ity of the City of Roanoke, Vet-
g~nia (U~e 'Aumorlty') wai hold
a puMl¢ hearing in th~ Co~fer-
enca ~Room,'.2nd Floor,
R~anoke Regional Chamber of
C~mmerCa: 212 South Jeffer.,
so~ St.t~et, Roanoke, V~rg]nia'.
on July 30, 1997 at 9:30 a.m.,
~t which time any pemon may[
be beard regarding the healthI
· cma facfllues' projects 'pro-I
posed to be financed ~
Authom'y with proceeds from.
the I~suanoe of tax-exempt
bo~ds. --
The Authortt~f has been
requested to Issue two series
of Its ~evenue bonds (the
'Bomls') in an agg~gate prin-
cipal amount not to e~ceed
'80,000,000 for the p~ of
(l) (a) financing for Cani/ion
Mead:al Comer ('CMC-) In me
approximate amount * of
'20,0OO,0OO a po~on of the
costs of (I) (A) renovat~g c~-
rain portions of Carillon
Roanoke Memorial Hosoctal, an
approximately 1,054,155
square foot health cam
ancVo~ (B) acquiring certain
capital equipme~qt for us~
tn connection with Carillon'
Roanoke Memoflal Hospital
(~ 'Carillon Roanoke Memo-',,
~ HoWl Project~. and
(A) r~mc~-a~lng ~ pom~s I
Hospital. an apprezimate!lv[y
4/.2.-q21 s4uare foot hearth'.
cam faciU~, ancVor (9) acqui~-
~ ;m:m~amd CCd~H-)
'2.CN~'~I~ · ~xCl(m of the
ma~ -'~d5~8 square foot
acqumT~ c'ef~in cap,al e~uiF-
meat for use In Or In connec.
bott with Canllon G[les Memo-
hal Hospital (the 'Canlio~
Memorial Carillon Giles
memoAal Hospital (the 'C.anl-
ion Giles Memorial Hos~atal
P~oJect-], (c) financing for Bed-
ford County Memodal Hoso~tal.
Incorpor'ated ("'BCMH-] In the
eogro=tmate amount of
~2,000,000 a. potion of
costs of (I} renov~ cm'~ain
port~ons of ~ C~illoll
Memorial Hospital. eri~
imately 117.546 ~
healU1 cate faclll~, ami'or (ii)
ecqulnn~ certain capital ~uio-
meat for use In or In Connec.
tlon with Carilion
Mem~la~ Hosoital (~he
ion Bedford Mamodat
Project-], (dl financing f~r The
Raoford Commurfity Hob,tel,
Incorporated ('RCH-] In the
approxlmata amount of
~ent aCClUiS~ofl t~letmg
o ~ buil(31ng and equiDoinl[
en l=proximately 238,370
f,~t~l~ feet. t~Q-to M-story
reMeeemM~ hospital I'acili~
con~inl.~ ,~7 I~cls and r~lated
paling and other en¢illaq
faci~le~' to ba located in Mont-
[eme~/ Count/, Vk~'nta (the
'RCH Project'), and (al
pRM ("FMH') In the
~ of the co~ of II) reno.
Io~ Franldln Memod, al Hosplt'
an approximately 61,2;
square foot health cam facile'
and/or (11) acquiring carte
capital equipment fo~ usa in
in r..o(~ec~on ~ the Canh.
Franldtn Memorial Hospital (t'
'Carillon Franklin Memor
Hospital PToject') (the Canlr
Proj~cL the caniion Roanc
Community Hospital Proje
the Carillon Giles Memo~
Hospital Project, t~e Canli
Bedford Memorial
P~oject. the RCH Proiect
the Canlion ~rankiin Memc4
Hospital P~oject are hereinaf'
collecth, ety referred to as
'Project']; (ti) paying a porL
of ~e Interest accruin[ on
Bo~ds during the acqui~ti:
edui~ping of the Project;
(I]1) pa)4ng certain
mg certain fees of the prow.
of a liquidity facil~ty for
series of Ule Bond~.
CMC ow~s and operates Cc
and ~e location of d~e Can~
Roanoke Memorial
Proiect is Jetferso~ Street .
Belleview Avenue,
Roanoke, Vir~ma; CMC a
Roanoke Commumty Ho~
and the Ioca~¢~ of the Can:
Rc, anoka Communit7
Project is 101 E]m Ave~
$.F-, Roanoke, Vir~ma;
Beof~'d Memorial
t~e I(x:af, Jon of the Car,
Bedford Memorial Hose
Project is [613 Oak~
S~'eet. Beoford, VlrUnia; C
Ta~ Ave~.~. Pea~s~urg.
g~nia: and F~"-~ ~ and
~licn Fr~'t..~n Mem. c~ai
Proje~ will be o~me~ an~
ata~ ' by RCH an:/
Project is 2900 1')1er Rcac
Intersect~cn of Rou~e :.77
Intecstate 8~) in Man,or
count. Vir~nia.
Any persons W~s~ing tO c
meat in writing on the issu~
of t,he Bonds sJlould do sc
~ =afore Ju;7 30, ~997 at
a.m. to Margaret R.
C;W of Roanoke, ~r~ma.
2~ S~ Jeffer~n
R~ke. ~n,a ~4011.
S~re~ ~a~f ,
(5997~)
Exhibit B to Report of Public Heating (City of Roanoke)
The following public comments were received:
None
(Broken down for individual facility)
Applicant:
FISCAL hMPACT STATEMENT
Carilion Medical Center
1997
Facility:
Acute care hospital located at (1) Jeff'erson Street and Belleview..Avenue, S.E., in
the City of Roanoke, V'trginia, (2) 101 Elm Avenue, S.E., in the City of Roanoke,
Virginia
Maximum amount of financing sought
Estimated taxable value of the facility's real
property to be constructed in the municipality
$ 20,000,000
Estimated real property tax per year using
present tax rate
Estimated personal property tax per year using
present tax rate
Estimated merchants' capital tax per year
using present tax rates
Estimated dollar value per year of goods and
services that will be purchased locally
$ 11.000,000
o
Estimated number of regular employees on
year round basis
o
Average annual salary per employee
$ N/A
Industrial Development Authority of
the City of Roanoke, Virginia
City Council of the City of Roanoke, Virginia
(13)
Certificate as to the Resolution
I, Mary F. Parker, DO HEREBY CERTIFY that:
1. I am the Clerk of the City Council (the "City Council")
of the City of Roanoke, Virginia.
2. Attached hereto is a true and correct copy of a certain
resolution duly adopted at a regular meeting of the City Council
duly called and held on August 18, 1997.
3. At the aforementioned meeting a quorum was present and
acting at all times.
4. Such resolution is in full force and effect, has not
been in any respect modified, revoked or rescinded, and reflects
all action taken by the City Council in connection with the
issuance of the Industrial Development Authority of the City of
Roanoke, Virginia Hospital Revenue Bonds (Carilion Health System
Obligated Group), Series 1997A and Series 1997B.
WITNESS my hand and the official Seal of the City of
Roanoke, Virginia this 9th day of September, 1997.
Clerk to the City Council of the
City of Roanoke, Virginia
[Seal]
174383.2
IN T~E COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th Day of August, 1997
No. 33547-081897.
A Resolution of the City Council of the City of Roanoke,
Virginia authorizing, among other things, the issuance of not to
exceed $80,000,000 aggregate principal amount-Df two series of
the Industrial Development Authority of the City of Roanoke,
Virginia Hospital Revenue Bonds (Carillon Health System Obligated
Group) Series 1997A and Series 1997B, to the extent required by
Section 147 of the Internal Revenue Code of 1986, as amended.
W~EREAS, the City of Roanoke, Virginia (the "City") is a
political subdivision of the Commonwealth of Virginia exercising
'public and essential governmental functions pursuant to the
Constitution and laws of the Commonwealth of Virginia; and
W~EREAS, the Industrial Development Authority of the City of
Roanoke, Virginia (the "Roanoke Authority") is a political
subdivision of the Commonwealth of Virginia and is authorized
under Chapter 33, Title 15.1, Code of Virginia of 1950, as
amended (the "Act"), to issue revenue bonds for the purpose of
facilitating the financing or refinancing of certain projects
required or useful for health care purposes; and
W}{EREAS, Carilion Medical Center ("CMC") is a private,
nonstock corporation duly incorporated and validly existing under
and by virtue of the laws of the Commonwealth of Virginia, which
owns and operates health care facilities located in the City of
Roanoke, Virginia; and
WHEREAS, Giles Memorial Hospital, Incorporated ("GM}{") is a
private nonstock corporation duly incorporated and validly
existing under and by virtue of the laws of the Commonwealth of
Virginia, which owns and operates a health care facility located
in the Town of Pearisburg, Giles County, Virginia; and
W~EREAS, The Radford Community Hospital, Incorporated
("RCH") is a private, nonstock corporation duly incorporated and
validly existing under and by virtue of the laws of the
Commonwealth of Virginia, which will own and operate a health
care facility located in Montgomery County, Virginia; and
WHEREAS, Bedford County Memorial Hospital, Incorporated
("BCM]{") is a private, nonstock corporation duly incorporated and
validly existing under and by virtue of the laws of the
Commonwealth of Virginia, which owns and operates a health care
facility located in the City of Bedford, Virginia; and
~743~7 I
W/qEREAS, Franklin Memorial Hospital ("FMIq") is a private,
nonstock corporation duly incorporated and validly existing under
and by virtue of the laws of the Commonwealth of Virginia, which
owns and operates a health care facility located in =he Town of
Rocky Moun~, Franklin County, Virginia; and
WIqEREAS, the Roanoke Authority has by resolution adopted
June 27, 1997 (the "Roanoke Authority Inducemen~ Resolution")
evidenced its desire to issue two series of its revenue bonds for
the following purposes: (I) (a) financing for CMC in the
approximate amount of $20,000,000 a portion of the costs of (i)
(A) renovating certain portions of Carilion Roanoke Memorial
Hospital, an approximately 1,054,155 square foot health care
facllity, and/or (B) acquiring certain capital equipment for use
in or in connection with Carillon Roanoke Memorial Hospital (the
"Carilion Roanoke Memorial Hospital Project"), and (ii) (A)
renovating certain portions of Carillon Roanoke Community
Hospital, an approximately 412,921 square foot health care
facility, and/or (B) acquiring certain capital equipment for use
in or in connection with Carillon Roanoke Community Hospital (the
"Carillon Roanoke Community Hospital Project"), (b) financing for
GMH in the approximate amount of $2,000,000 a portion of the
costs of (i) renovating certain portions of Carillon Giles
Memorial Hospital, an approximately 75,668 square foot health
care facility, and/or (ii) acquiring certain capital equipment
for use in or in connection with Carillon Giles Memorial Hospital
(the "Carilion Giles Memorial Hospital Project"), (c) financing
for BCMH in the approximate amount of $2,000,000 a portion of the
costs of (i) renovating certain portions of Carillon Bedford
Memorial Hospital, an approximately 117,546 square foot health
care facility, and/or (ii) acquiring certain capital equipment
for use in or in connection with Carllion Bedford Memorial
Hospital (the "Carillon Bedford Memorlal Hospital Project"), (d)
financing for RCH in the approximate amount of $54,000,000 a
portion of the costs of design, plannlng, site preparation,
construction and equipment acquisition relating to the building
and equipping of an approximately 232,370 square foot, two-to
five-story replacement hospital facility containing 97 beds and
related parking and other ancillary facilities to be located in
Montgomery County, Virginia (the "RCH Project"), and (e)
financing for FMH in the approximate amount of $2,000,000 a
portion of the costs of (i) renovating certain portions of
Carilion Franklin Memorial Hospital, an approximately 61,270
square foot health care facility, and/or (ii) acquiring certain
capital equipment for use in or in connection with Carillon
Franklin Memorial Hospital (the "Carillon Franklin Memorial
Hospital Project") (the Carillon Roanoke Memorial Hospital
Project, the Carilion Roanoke Community Hospital Project, the
Carillon Giles Memorial Hospital Project, the Carillon Bedford
Memorial Hospital Project, the RCH Project and the Carillon
Franklin Memorial Hospital Project are hereinafter collectively
referred to as the "Project"); (II) paying a portion of the
interest accruing on such revenue bonds during the acquisition,
construction, renovation and equipping of the Project; and (III)
paying certain expenses incurred in connection with the issuance
of such revenue bonds, including certain fees of the provider of
a liquidity facility for each series of such revenue bonds; and
WHEREAS, CMC owns and operates Carilion Roanoke Memorial
Hospital and the location of the Carilion Roanoke Memorial
Hospital Project is Jefferson Street and Belleview Avenue, S.E.,
Roanoke, Virginia; CMC also owns and operates Carilion Roanoke
Community Hospital and the location of the Carilion Roanoke
Community Hospital Project is 101 Elm Avenue, S.E., Roanoke,
Virginia; BCM~ owns and operates Carilion Bedford Memorial
Hospital and the location of the Carilion Bedford Memorial
Hospital Project is 1613 Oakwood Street, Bedford, Virginia; GMH
owns and operates Carilion Giles Memorial Hospital and the
location of the Carilion Giles Memorial Hospital Project is 1
Taylor Avenue, Pearisburg, Virginia; and FM~ owns and operates
Carillon Franklin Memorial Hospital and the location of the
Carilion Franklin Memorial Hospital Project is 124 Floyd Avenue,
Rocky Mount, Franklin County, Virginia. The RCM Project will be
owned and operated by RCH and the anticipated location of the RCH
Project is 2900 Tyler Road (the Intersection of Route 177 and
Interstate 81) in Montgomery County, Virginia; and
WHEREAS, the Roanoke Authority has by resolution adopted
July 30, 1997 (the "Roanoke Authority Resolution") authorized the
issuance of two series of the Industrial Development Authority of
the City of Roanoke, Virginia Hospital Revenue Bonds (Carilion
Health System Obligated Group), Series 1997A and Series 1997B
!=he "Bonds") in an aggregate principal amount not to exceed
$~0,000,000 for the purpose of (i) financing a portion of the
ccsts of the Project, (iii) paying a portion of the interest
accruing on the Bonds during the acquisition, construction,
renovation and equipping of the Project and (iii) paying certain
expenses incurred in connection with the authorization and
issuance of the Bonds; and
WHEREAS, the City Council of the City of Roanoke, Virginia
(the "Roanoke City Council") must first approve the issuance of
the Bonds be£ore the Roanoke Authority can proceed with the
financing; an4
WHEREAS, the Roanoke Authority has delivered or caused to be
delivered to the Roanoke City Council the following: (i) a
reasonably detailed summary of the comments expressed at the
public hearing held by the Roanoke Authority in connection with
the issuance of the Bonds, (ii) a fiscal impact statement
concerning the Project and the Bonds in the form specified in
Section 15.1-1378.2 of the Act, and (iii) a copy of the Roanoke
Authority Resolution, which constitutes the recommendation of the
Roanoke Authority that the Roanoke City Council approve the
financing of the Project and the issuance of the Bonds; and
WHEREAS, the Roanoke City Council has determined that it is
necessary at this time to approve the issuance by the Roanoke
Authority of not to exceed $80,000,000 aggregate principal amount
of the Bonds to promote the improvement of health and living
conditions of the people of the City of Roanoke and the
Commonwealth of Virginia, increase opportunit~ s for gainful
employment, improve health care and otherwise =~d in improving
the prosperity and welfare of said City and Commonwealth and its
inhabitants by improving the hospital facilities of CMC, BCMH,
RCH, GMH and FMC, respectively;
NOW THEREFORE, BE iT RESOLVED by the City Council of the
City of Roanoke, Virginia:
SECTION 1. The Roanoke City Council hereby authorizes the
issuance by the Roanoke Authority of two series of the Industrial
Deve!cpment Authority of the City of Roanoke, Virginia Hospital
Kevenue Bonds (Carillon Health System Obligated Group), Series
!997A and Series 1997B in an aggregate principal amount not to
exceed $80,000,000 (the "Bonds") for the purpose of (i) financing
a ~crtlon of the costs of the Project, (ii) paying a portion of
uke interest accruing on the Bonds during the acquisition,
c:ns:ruction, renovation and equipping of the Project and (iii)
~aying certain expenses incurred in connection with the
autkcrization and issuance of the Bonds.
SECTION 2. The Mayor or Vice Mayor and the Clerk or any
ie;uuy Clerk to the Roanoke City Council are hereby authorized
--= directed, on behalf of the City to take any and all action
necessary, including the execution of any documents, to
consummate the sale of the Bonds in conformity with the
~rovisions of this resolution.
SECTION 3. The approval of the issuance of the Bonds, as
required by Section 147(f) of the Internal Revenue Code of 1986,
as amended, and the Act, does not constitute an endorsement to
any prospective purchaser of the Bonds or the creditworthiness of
CMC, BCMH, RC~, GMH or FMH, and, as required by the Act, the
Bonds shall provide that neither the Commonwealth of Virginia,
the City nor the Roanoke Authority shall be obligated to pay the
principal or purchase price of, the redemption premium, if any,
cr the interes~ on the Bonds or o~her costs incident thereto
except from the revenues and funds pledged therefor and neither
the faith or credit nor the taxing power of the Commonwealth of
Virginia, the City nor the Roanoke Authority shall be pledged
thereto.
SECTION 4. This Resolution shall take effect immediately
upon its passage.
City Clerk
ATrueCopyTeste:... ~' F3
· ~ity Clerk
(25) (a)
City of Roanoke, Virginia
Incumbency and Seal Certificate
I, Mary F. Parker, DO HEREBY CERTIFY that:
1. I am the Clerk to the City Council (the "City Council")
of the City of Roanoke, Virginia.
2. The following is a correct list of the names of the
members of the City Council and certain officers of the City of
Roanoke, Virginia, and the date of expiration of their respective
terms of office:
EXPIRATION
OFFICER OF TERM
David A. Bowers, Mayor
Linda F. Wyatt, Council Member
(Vice-Mayor)
Carroll E. Swain, Council Member
James O. Trout, Council Member
John H. Parrott, Council Member
William White, Sr., Council Member
C. Nelson Harris, Council Member
Mary F. Parker, Clerk
June 30, 2000
June 30, 2000
June 30, 1998
June 30, 2000
June 30, 2000
June 30, 1998
June 30, 1998
June 30, 1998
September 30, 1998
3. The Mayor and each of the Members of the City Council
did, before entering on the performance of his or her public
duties, take and subscribe the oath required by Article II,
Section 7, of the Constitution of Virginia.
4. The official Seal of the City of Roanoke, Virginia, being
the only Seal used by the City in the execution of bonds and
contracts, is the Seal an impression of which is affixed opposite
my signature on this certificate.
5. The Resolution adopted by the City Council at its meeting
of August 18, 1997, has not been repealed or amended and said
Resolution remains in full force and effect.
WITNESS my hand and the official Seal of the City of Roanoke,
Virginia this 9th day of September, 1997.
Mary F. r
Clerk to the City Council of
the City of Roanoke, Virginia
[SEAL]
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 20, 1997
File #72-165-178-236-488
Susheela Shende
Executive Director
Northwest Neighborhood
Environmental Organization, Inc.
802 Loudon Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Shende:
I am enclosing copy of Resolution No. 33548-081897 authorizing the City Manager to
execute a grant agreement with the Northwest Neighborhood Environmental Organization
to provide funds, in the amount of $37,000.00, for renovation and sale of a vacant house
located at 1011 Fairfax Avenue, N. W., upon certain terms and conditions. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, August 18, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
H:~AGENDA.97~,UG. 16
Susheela Shende
Executive Director
Northwest Neighborhood
Environmental Organization, Inc.
August 20, 1997
Page 2
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Ronald H. Miller, Building Commissioner
H. Daniel Pollock, Housing Development Coordinator
John R. Marlles, Chief, Planning and Community Development
Mariam K. Alam, Neighborhood Partnership Coordinator
Glenn D. Radcliffe, Director, Human Development
Frank E. Baratta, Grants Compliance Monitor
H:~,GENDA.97~AUG.18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of August, 1997.
No. 33548-081897.
A RESOLUTION authorizing the City Manager to execute a grant
agreement with the Northwest Neighborhood Environmental
Organization (NNEO), to provide funding for the renovation and sale
of a vacant house located at 1011 Fairfax Avenue, N.W., upon
certain terms and conditions.
BE
follows:
1.
IT RESOLVED by the Council of the City of Roanoke as
That the City Manager or the Assistant City Manager and
the City Clerk are hereby authorized, for and on behalf of the
City, to execute and attest, respectively, a grant agreement with
Northwest Neighborhood Environmental Organization (NNEO), which
agreement shall provide for the use of HOME funds in the amount of
$37,000.00 to be used in the renovation and sale of a vacant house
located at 1011 Fairfax Avenue, N.W., and amendments thereto, if
necessary, within the limits of funds and for the purposes set
forth in the City Manager's report to this Council dated August 18,
1997.
2. The form of the grant agreement shall be approved by the
City Attorney.
ATTEST:
H\RE$~,R-NNEO 2
City Clerk.
RECEIVED
CITY CLERKS OFFICE
'97 12 P3:05
Roanoke, Virginia
August 18, 1997
97-33
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
1997-98 HOME Investment Partnerships Program (HOME) Agreement
with the Northwest Neighborhood Environmental Organization, Inc.
(NNEO)
mo
Each year since 1992, the City of Roanoke has received a HOME entitlement graqt
from the U.S. Department of Housing and Urban Development (HUD). HOME funds
are used to increase the amount of affordable housing available to Iow-income families.
Of each year's HOME grant, 15 % must be reserved for projects conducted by certified
Community Housing Development Organizations (CHDOs). An additional 5 % of each
year's grant may be provided to CHDOs for their general operating expenses.
The City has certified NNEO to be a bona fide CHDQ, as defined by HUD. NNEO
has been successfully conducting CHDO projects for four consecutive years.
II. Current Situation:
For the 1997-98 period, NNEO requested CHDO fund.~ for operating expenses and for
acquiring a property at 1011 Fairfax Avenue, N.W., which will be rehabilitated at a
later date and offered as affordable housing to eligible families.
B°
City Council authorized $37,000 in new CHDO funding for NNEO as part of the
Annual Update to the Consolidated Plan (Annual Update) approved for submission to
HUD on May 12, 1997, by Resolution No. 33402-051297. HUD's written approval
of the plan was received July 3, 1997. The new funding for NNEO is composed of
$20,000 for operating expenses and $17.000 for acquiring the property.
Co
City Council must approve execution of an agreement with the NNE0 in order to
implement this HOME project and permit payment to the NNEO for costs incurred.
Do
HOME funds must be matched at a rate of 12.5 %, which does not apply to CHDO
operating expenses. The match requirement for this NNEO project will be ~.
Match sources include cash as well as in-kind contributions from non-federal sources.
No outlays of City funds will be needed to meet the match requirement.
Members of Council
Page 2
III. Issues:
A. Cost to the City.
B. Progress in committing CHDO funds.
C. Impact on neighborhood revitalization,
D. Consistency with the Annual Update.
IV. ~:
Ao
Authorize the City Manager or the Assistant City Manager to execute, and the City
Clerk to attest, a 1997-98 HOME Agreement with the NNEO (similar in form and
content to Attachment 1) and amendments thereto, if necessary, approved as to form
by the City Attorney. Any such amendments shall be within the limits of the funds
appropriated by City Council and the purposes set forth in the Agreement for the
project.
Cost to the City will be $37,000 in HOME funds; funding is available in the
accounts listed in Attachment A of the Agreement.
Progress in committing CHDO funds will be achieved. Any CHDO funds not
committed to projects within two years of award to the City may be withdrawn
by HUD. This project completes the commitment of all CHDO funds which
must be committed by June 30, 1998.
o
Impact on neighborhood revitalization will be positive. Upon completion of the
project, another property will have been rehabilitated. This will enhance the
appearance, property values and stability of the neighborhood, while increasing
the City's stock of decent, affordable housing.
Consistency with the Annual Update will be attained. The project and funding
covered by this Agreement are specifically authorized in the Annual Update for
implementation by the NNEO.
B. Do not authorize execution of this 199%98 HOME Agreement with the NNt~O.
Cost to the City will be the potential loss of real estate tax revenues and the loss
of additional affordable housing.
Progress in committing CHDO funds will not be achieved and other CHDO
projects would need to be developed to avoid withdrawal of funds by HUD.
Members of Council
Page 3
o
Impact on neighborhood revitalization would be negative in that the deteriorated
state of the property will remain unaddressed.
Consistency with the Annual Update would not be attained, since the NNEO is
specifically identified as the agency which will conduct the project covered by
this Agreement.
V. Recommendation:
Concur with Alternative A, authorizing the City Manager or the Assistant City Manager to
execute, and the City Clerk to attest, a 1997-98 HOME Agreement with the NNEO (similar
in form and content to Attachment 1) and amendments thereto, if necessary, approved as to
form by the City Attorney. Any such amendments shall be within the limits of the funds
appropriated by City Council and the purposes set forth in the Agreement for the project.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:FEB
Attachment
C:
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Development
Housing Development Coordinator
Office of Grants Compliance
Roanoke Neighborhood Partnership Coordinator
Executive Director, Northwest Neighborhood Environmental Organization
AGREEMENT
This Agreement is made and entered into this
parties:
Attachment 1
~day of
, 1997, by and between the following
The Grantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Subgrantee
Northwest Neighborhood
Environmental Organization, Inc.
802 Loudon Avenue, N.W.
Roanoke, Virginia 24016
WITNESSETH:
WHEREAS, by Resolution No. 33432-061697 the Roanoke City Council approved the 1997 HOME
Investment Partnerships (HOME) program and by Ordinance No. 33431-061697 appropriated funds
therefor; and
WHEREAS, by Resolution No. __ __ the Roanoke City Council approved the execution of a
subgrant agreement between the Grantee and the Subgrantee; and
WHEREAS, the Grantee has certified the Subgrantee to be a bona fide Community Housing Development
Organization CCHDO"), as defined by the U.S. Department of Housing and Urban Development
("HUD"); and
WHEREAS, the Subgrantee is experienced in providing services to and on behalf of citizens of low and
moderate income;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. USE OF HOME FUNDS:
Funds under this Agreement shall be used by NNEO to purchase the property located at 1011
Fairfax Avenue, N.W., Roanoke, Virginia. Expenditures may include land and structures, title
and recording, counsel's fees, property appraisal, surveying, taxes, extermination/inspection or
other necessary, reasonable and allowable project and CHDO operating expenses. It is
understood by the parties hereto that the ultimate intent of purchasing the property is its
rehabilitation and sale to HOME-eligible families, as defined by the U.S. Department of
Housing and Urban Development and described in paragraph 1.b. below.
Page 1 of 10
bo
"HOME-eligible families" -- For the purposes of this Agreement, this term shall mean a family
that will use the property being purchased as its principal residence and whose income, adjusted
for family size, does not exceed 80% of the area median income established by HUD and in
effect at the time of sale. The Subgrantee shall prepare and retain with records of the project
documentation that it has determined each homebuyer family's income. Such documentation
shall include the names, ages, and the sources and amounts of income anticipated for the
succeeding twelve months for each individual related by birth, marriage or adoption living in
the same household at the time of the determination. In the event the sale of the property to the
family does not occur within six months of the income determination, a new income
determination shall be made to ensure the family meets the income criteria in effect at the time
of sale.
c. Period of this Agreemerlt -- This Agreement shall be effective as of July 1, 1997, and, unless
amended, shall end June 30, 1999.
d. ~ -- By June 30, 1998, the Subgrantee shall have completed the purchase of the property
and by June 30, 1999, shall have completed its rehabilitation and closed on its sale.
eo
Match -- Funds drawn from the Grantee's HOME Investment Trust Fund must be matched in
accordance with the requirements contained in 24 CFR 92.218 through 92.222. It shall be the
Grantee's responsiblity to determine the amount and ensure crediting of matching funds required
pursuant to this Agreement. The Subgrantee shall report regularly to the Grantee all activities
which may be credited against the HOME match requirement.
fo
.B~ -- The total HOME funds to be provided by the Grantee under this Agreement is
$37,000, as detailed in Attachment A. Of these funds, not more than $20,000 may be used for
eligible CHDO operating expenses. At the sole discretion of the Grantee, any funds remaining
unexpended at the end date of this Agreement may be deobligated from the Agreement and
made available for other HOME or HOME/CHDO projects, as appropriate. The award of funds
for purchase of the property shall not be construed to commit the Grantee to award any other
funding to the project.
AFFORDABILITY;
a. The Subgrantee shall ensure that the property(les) assisted under this Agreement comply with
the affordability requirements at 24 CFR 92.254, including, but not limited to, the following:
(1) Buyers of the properties shall be HOME-eligible families, as described in paragraph 1.b.
above;
(2) The initial purchase price of each property shall not exceed $127,750; and
(3) For a period of up to 15 years, depending on the total amount of HOME funds invested,
each property shall be available for purchase only by a HOME-eligible family; otherwise up
to the full HOME investment shall be repaid to the Grantee. These restrictions will be
enforced pursuant to paragraph 12 of this Agreement.
Page 2 of 10
o
b
The Subgrantee shall monitor all HOME-assisted properties to ensure maintenance of their
affordability for the minimum period. Monitoring procedures of the Subgrantee must be in
accordance with HUD regulations.
REQUESTS FOR DISBURSEMENTS OF FUNDS:
ao
Disbursement of funds under this Agreement shall not be requested until the funds are needed
for payment of eligible costs. The amount of each disbursement request must be limited to the
amount needed.
bo
Requests for disbursement of funds shall be submitted to the Grantee's Office of Grants
Compliance and shall include copies of the invoices from contractors, businesses or other entities
for the work performed or CHDO operating expenses incurred. Upon approval of the request
by the Office of Grants Compliance and the Grantee's Project Manager, if any, the Grantee shall
disburse the funds to the Subgrantee.
Co
All requests for disbursements with respect to costs incurred during the period of this
Agreement, as set forth in part 1.f., must be received by the Grantee within 60 calendar days
of the ending date of this Agreement. The Grantee shall not be bound to honor requests for
disbursements received after this 60-day period has elapsed.
4. PROJECT REQUIREMENTS:
In addition to the affordability provisions described in paragraph 2. above, the Subgrantee shall
comply with other applicable project requirements set forth in Subpart F of 24 CFR part 92, in
accordance with the type of project assisted. Such other requirements include, but are not
necessarily limited to, the following.
ao
Maximum per-unit subsidy amount -- The total amount of HOME funds invested shall not
exceed $58,028 for a one-bedroom unit, $70,562 for a two-bedroom unit, $91,283 for a
three-bedroom unit, and $100,200 for a unit with four or more bedrooms.
bo
Property standards -- All housing assisted under this agreement must, upon project completion,
meet the property standards and lead-based paint requirements in 24 CFR 92.251 and 92.355,
respectively.
Co
Conditions for religious organization~ -- The Subgrantee shall not grant or loan any HOME
funds to primarily religious organizations for any activity including secular activities. In
addition, HOME funds may not be used to rehabilitate or construct housing owned by primarily
religious organizations or to assist primarily religious organizations in acquiring housing. In
particular, there shall be no religious or membership criteria for tenants or buyers of any
HOME-assisted properties.
OTHER PROGRAM REQUIREMENTS;
The Subgrantee shall carry out each activity in compliance with all federal laws and regulations
Page 3 of 10
described in subpart H of 24 CFR 92, except that the Subgrantee does not assume the Grantee's
responsibilities for environmental review in 92.352 or the intergovernmental review process in
92.357. In particular, the following provisions apply to the project described in paragraph 1 of this
Agreement:
ao
Equal Opportunity and Fair Housing -- (1) No person in the United States shall on the grounds
of race, color, national origin, religion, or sex be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under any program or activity funded in whole or
in part with HOME funds. (2) To the greatest extent feasible, contracts for work to be
performed in connection with any project under this Agreement shall be awarded to business
concerns which are located, or owned in substantial part by persons residing, in the Roanoke
metropolitan area. (3) To the greatest extent feasible, minority business enterprises and women
business enterprises shall be used when possible in the procurement of property and services.
bo
Minimizing Displacement -- The Subgrantee must ensure that it has taken all reasonable steps
to minimize the displacement of persons (families, individuals, businesses, nonprofit
organizations, and farms) as a result of the activities in paragraph 1 above. To the extent
feasible, any existing residential tenants of the property(ies) identified in paragraph 1 above must
be provided reasonable opportunity to purchase the rehabilitated property, if the existing tenants
are qualified as low-income home buyers, if the property is affordable to the existing tenants
after rehabilitation, and if the existing tenants can obtain mortgage financing for the purchase.
Historic Review -- As part of the Grantee's environmental review responsibilities, all proposals
for HOME-assisted rehabilitation or demolition in the City shall be submitted to the Grantee for
determination of the structure's eligibility for inclusion on the National Register of Historic
Places. If a property is historically eligible, all project plans and specifications will be submitted
to the Grantee for review as to compliance with Section 106 of the National Historic
Preservation Act.
do
eo
fo
Lead-based Paint -- Housing assisted with HOME funds constitutes HUD-associated housing for
the purpose of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821, et seq.) and
is, therefore, subject to 24 CFR Part 35. In accordance with these regulations, the Subgrantee
shall comply with the Grantee's Lead-Based Paint Abatement policies and procedures, and in
no case shall use lead-based paint in the construction or rehabilitation of the property(ies)
assisted under this Agreement.
Debarment and Suspension -- The Subgrantee will submit to the Grantee's Office of Grants
Compliance all names of contractors and subcontractors hired for any HOME-assisted project,
to determine if such contractors or subcontractors are presently debarred, suspended, proposed
for debarment, declared ineligible, or voluntarily excluded from participation in federal
transactions.
~ -- As part of the Grantee's environmental review responsibilities, the Grantee's
Office of Grants Compliance will review all proposed HOME-assisted projects to determine if
they are located in a flood hazard area. If a project is located in a flood hazard area, the
Subgrantee shall ensure that flood insurance under the National Flood Insurance Program is
Page 4 of 10
obtained and maintained for the duration of this Agreement.
6. PROGRAM INCOME AND REPAYMENTS:
a. Payment of Proceeds from Sale:
Upon the Subgrantee's sale of the property(ies) cited in paragraph 1, gross proceeds shall
be distributed as follows: first, private lending institutions shall be repaid; second, the
Subgrantee shall recover its funds invested in the project; third, the Subgrantee shall retain
a developer's fee, as defined in subparagraph (2) below; and fourth, the Grantee's HOME
Investment Trust Fund shall be repaid any funds remaining. Should the gross proceeds be
insufficient to allow the Subgrantee to recover its invested funds and/or retain a developer's
fee, the Grantee shall not be liable for the deficiency.
(2)
Where the gross proceeds from the sale of the property(ies) cited in paragraph 1. permit, the
Subgrantee shall receive a developer's fee for each property. This fee shall be deemed in
compensation for the effort expended by the Subgrantee associated with conducting the
project. The amount of the fee shall be 7.5 To of the "adjusted project budget," as defined
in subparagraph (3) below, up to a maximum of $5,000. For projects involving more than
one property, the base for computing each developer's fee shall be the adjusted project
budget divided by the number of properties to be sold to low-income homebuyers under the
project.
(3)
For the purposes of this paragraph, the "adjusted project budget" shall mean the total project
budget minus any amounts budgeted as CHDO operating funds or any amounts designated
under this or any other Agreement for use by other entities to provide for relocation of
current tenants of the property(ies), downpayment/closing cost or other homebuyer
assistance, or other forms of assistance not directly associated with the production of the
housing.
In the event this project is terminated before completion, as defined under the HOME Cash and
Management Information System, any HOME funds disbursed to the Subgrantee, whether or
not expended for project costs, shall be repaid by the Subgrantee to the HOME Investment Trust
Fund.
c. All repayments, interest and returns on the investment of HOME funds shall be returned to the
Grantee within 15 days of receipt by the Subgrantee.
7. RECORDS AND REPORTS;
The Subgrantee agrees to submit such reports as may be requested by the Grantee concerning the
activities conducted under this Agreement. Further, the following shall apply to financial and
project records pertaining to this Agreement:
a. Records to be maintained -- At a minimum, the Subgrantee shall maintain financial and project
documents and records which comply with the applicable requirements of 24 CFR 92.508.
Page 5 of 10
Period of record retention -- The Subgrantee shall retain financial and project documents and
records pertaining to this Agreement in compliance with the applicable requirements of 24 CFR
92.508(c).
Co
Access to records -- The Grantee and other entities shall have access to financial and project
documents and records pertaining to this Agreement in compliance with the applicable
requirements of 24 CFR 92.508(d).
8. UNIFORM ADMINISTRATIVE REQUIREMENTS:
As an entity operating independently from the Grantee, the uniform administrative requirements in
24 CFR 92.505 (including those related to procurement of goods and services) and the conflict of
interest provisions found in 24 CFR 85.36 and OMB Circular A-Il0 do not apply to the Subgrantee.
However, at a minimum, the Subgrantee must have financial accountability standards which
conform to OMB Circular A-133 and to the "Standards for Financial Management Systems" as
detailed in OMB Circular A-110.
9. MONITORING:
The Subgrantee shall monitor progress of the HOME-funded project covered by this Agreement,
and shall submit appropriate reports to the Grantee's Office of Grants Compliance. Not less than
annually, the Grantee shall monitor the Subgrantee for records retention and compliance with the
regulations of 24 CFR Part 92, as referenced herein.
10. ANNUAL AUDIT;
As an entity receiving less than $300,000 in federal funding from the Grantee, the Subgrantee shall
not be required by the Grantee to undergo an annual independent audit of the HOME expenditures
under this Agreement. Furthermore, no expenditures with respect to any such audit undertaken at
the Subgrantee's own initiative shall be chargeable to the funds under this Agreement.
11. THIRD-PARTY CONTRACTS;
The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee.
12. ENFORCEMENT OF THE AGREEMENT.
In the event the Subgrantee materially fails to comply with any term of the agreement, the
Grantee may suspend or terminate, in whole or in part, this Agreement or take other remedial
action in accordance with 24 CFR 85.43.
In the event the Subgrantee terminates this project prior to completion of the activities scheduled
in paragraph 1.d. above without the prior written approval of the Grantee's Office of Grants
Compliance, the Subgrantee shall be liable for repayment of any HOME funds expended.
Page 6 of 10
The affordability provisions referenced in paragraph 2 of this Agreement shall be enforced by
a written covenant between the Subgrantee and the homebuyer as a condition of sale, and
recorded with the property deed. The covenant shall provide that the Grantee be notified of any
pending resale of the property for the applicable period of affordability. Such covenant shall
be approved as to form by the Grantee. If affordability provisions are not met upon resale of
the property, up to the full HOME investment, as applicable, shall be repaid to the Grantee in
accordance with paragraph 6.c. of this Agreement.
13. ~
The Subgrantee agrees and binds itself and its successors and assigns to indemnify, keep and hold
the Grantee and its officers, employees, agents, volunteers and representatives free and harmless
from any liability on account of any injury or damage of any type to any person or property growing
out of or directly or indirectly resulting from any act or omission of the Subgrantee including: (a)
the Subgrantee's use of the streets or sidewalks of the Grantee or other public property; (b) the
performance under this Agreement; (c) the exercise of any right or privilege granted by or under
this Agreement; or (d) the failure, refusal or neglect of the Subgrantee to perform any duty imposed
upon or assumed by Subgrantee by or under this Agreement. In the event that any suit or
proceeding shall be brought against the Grantee or any of its officers, employees, agents, volunteers
or representatives at law or in equity, either independently or jointly with the Subgrantee on account
thereof, the Subgrantee, upon notice given to it by the Grantee or any of its officers, employees,
agents, volunteers or representatives, will pay all costs of defending the Grantee or any of its
officers, employees, agents, volunteers or representatives in any such action or other proceeding.
In the event of any settlement or any final judgement being awarded against the Grantee or any of
its officers, employees, agents, volunteers or representatives, either independently or jointly with
the Subgrantee, then the Subgrantee will pay such settlement or judgement in full or will comply
with such decree, pay all costs and expenses of whatsoever nature and hold the Grantee or any of
its officers, employees, agents, volunteers or representatives harmless therefrom.
14. INDEPENDENT CONTRACTOR:
Services performed under this agreement shall be performed on an independent contractor basis and
under no circumstances shall this agreement be construed as establishing an employee/employer
relationship. The Subgrantee shall be completely responsible for its activities in performing services
hereunder.
15.
SUCCESSORS;
This Agreement shall be binding upon each of the parties, and their assigns, purchasers, trustees,
and successors.
16. AMENDMENTS:
The Grantee, from time to time, may require changes in the obligations of the Subgrantee
hereunder, or its City Council may appropriate further funds for the implementation of this HOME
rehabilitation project. In such event or events, such changes which are mutually agreed upon by
Page 7 of 10
and between the Grantee and the Subgrantee shall be incorporated in written amendment to this
Agreement.
17. GOVERNING LAW;
This Agreement shall be governed by laws of the Commonwealth of Virginia.
18. AVAILABILITY OF FUNDS:
HOME Investment Partnerships Program (HOME) funding to be made available by the Grantee
under this Agreement is contingent upon necessary appropriations by the U.S. Congress. In the
event that sufficient funds are not appropriated, at the sole discretion of the Grantee, this Agreement
may be terminated in whole or in part.
19. ANTI-LOBBYING:
To the best of the Subgrantee's knowledge and belief, no federal appropriated funds have been paid
or will be paid, by or on behalf of it, to any persons for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of congress in connection with the awarding of any Federal contract,
the making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of
any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal
appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Agreement, the
Subgrantee will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying,"
in accordance with its instructions.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
hereinabove written:
ATYEST:
FOR THE GRANTEE:
By By
Mary F. Parker, City Clerk
City Manager/Assistant City Manager
ATTEST:
FOR THE SUBGRANTEE:
By By
Louise J. Penn, Secretary
Susheela Shende, Executive Director
Page 8 of 10
APPROVED AS TO HOME ELIGIBILITY APPROVED AS TO FORM
Office of Grants Compliance
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROPRIATION AND FUNDS REQUIRED
FOR THIS CONTRACT CERTIFIED
Assistant City Attorney
Date
Director of Finance
Account #
(See Attachmenl; A)
Page 9 of 10
Attachment A
1997/98 NNEO HOME Contract
C 1011 Fairfax Avenue Acquisition")
Financial Accounts
Account #
(035-090-)
Project
Total
5304-5337
5305-5337
CHDO Operating Funds
CHDO Operating Funds
Total Activity
2,295
17,705
20,000
2,295
17,705
20,000
5302-5341
5304-5341
5305-5341
5320-5341
Fairfax Avenue Acquisition
Fairfax Avenue Acquisition
Fairfax Avenue Acquisition
Fairfax Avenue Acquisition
Total Activity
313
415
8,010
8,262
17,000
313
415
8,010
8,262
17,000
Total -- All Activities
17,000
-0-
20,000
37,000
Page 10 of 10
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
(~ERTIFIED MAIL AND RETURN RECEIPT REQUESTED
August 20, 1997
File #200-327-467-514
Billy W. Martin, Postmaster
United States Postal Service
419 Rutherford Avenue, N. E.
Roanoke, Virginia 24022
Dear Mr. Martin:
I am enclosing copy of Resolution No. 33549-081897 authorizing the City Manager to
officially name and rename certain public and private streets within the City. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, August 18, 1997.
Sincerely, P~t,~J,~.--..
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
H:~,GENDA. 97~AUG.18
Billy W. Martin, Postmaster
United States Postal Service
August 20, 1997
Page 2
pc:
John Rokisky, Public Relations Committee, Roanoke Catholic School, 621 N.
Jefferson Street, Roanoke, Virginia 24016
Mr. Ford Stephens, 3416 Shadblow Lane, S. W., Roanoke, Virginia 24014
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Dana D. Long, Chief, Billings and Collections
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
John R. Marlles, Chief, Planning and Community Development
Edward R. Tucker, City Planner
Ronald H. Miller, Building Commissioner
William L. Stuart, Manager, Streets and Traffic
James A. McClung, Manager, Fleet and Solid Waste Management
George C. Snead, Jr., Director, Public Safety
Ronald L. Wade, Acting Manager, Communications Department
James L. Viar, Acting Chief, Police Department
James Grigsby, Chief, Fire and Emergency Medical Services
Dolores C. Daniels, Assistant to the City Manager for Community Relations
H:~AGENDA,gT~,UG.18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of August, 1997.
No. 33549-081897.
A RESOLUTION authorizing the City Manager to officially name
and rename certain public and private streets within the City.
WHEREAS, pursuant to Section 30-34 of the Code of the City of
Roanoke (1979), as amended, the City Manager is authorized to
review and recommend to City Council the naming and renaming of
existing streets, both public and private; and
WHEREAS, construction and realignment of a major street
thoroughfare in the City has resulted in the need to name and
rename certain public and private streets; and
WHEREAS, the Office of Planning and Community Development has
received written requests from property owners requesting the
naming and renaming of certain streets; and
WHEREAS, the legal requirements of Section 30-34 of the Code
of the City of Roanoke (1979), as amended, have been satisfied.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. The newly constructed public street thoroughfare, which
extends from Salem Avenue, S.W., in the downtown area, to an
intersection with Gainsboro Road and Harrison Avenue, N.W., is
hereby designated and named Gainsboro Road.
2. The non-connecting section which was severed and isolated
from the main alignment with Gainsboro Road is hereby designated
and renamed as Old Gainsboro Road, N.W.
3. The existing public street known as Shadblow Lane, S.W.,
is hereby designated and renamed Willow Oak Circle, S.W.
4. That section of the unnamed private street that currently
extends through the property of Roanoke Catholic School is hereby
designated and named Celtic Way, N.W.
5. The City Engineer is hereby directed to cause the above
street names to be appropriately noted on all maps and plats lodged
in his care and to cause the placement of appropriate street name
signs on said streets.
6. The City Clerk is hereby directed to transmit attested
copies of this resolution to the Postmaster and relevant
departments in order to be apprised of the aforesaid street name
changes.
ATTEST:
City Clerk.
H \RES\R-ST-NAM IA
RECEI~vED
CITY CLERt',,S r~Fr~C~
'97 AUGll P4:26
Roanoke, Virginia
August 18, 1997
No. 97-171
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject:
Request of the City Manager to Officially Name and Rename Certain Public
and Private Streets within the City
I. Background:
Construction and realignment of a major street thoroughfare in the City has resulted
in the need to officially name and/or rename the following public streets:
Section of new public street thoroughfare as the same now extends from
Salem Avenue, in the downtown area, to an intersection with Gainsboro
Road, and Harrison Avenue, N. W., (see attached Map A).
Existing section of the original Gainsboro Road that is now severed and
isolated from the main alignment of Gainsboro Road proper (see attached
Map A.)
Office of Planning and Community Development has also received written requests
from certain property owners for the City to name and rename the following public
and private streets:
1. Public street, Shadblow Lane, S.W., (see attached Map B.)
Unnamed section of private street as the same extends through the property
of Roanoke Catholic School (see attached Map C).
City Manager is authorized under Section 30-34 of the City Code (1979), as
amended, to review and recommend for the consideration of City Council, the
naming and/or renaming of existing streets both public and private.
II. Current Situation:
New street thoroughfare connection between Salem Avenue, S. W., (in the
downtown area) and Orange Avenue, N. W./U.S. 460, has been in the planning
Members of City Council
Page 2
August 18, 1997
stages for a number of years. New thoroughfare connection is now in the final phase
of completion.
Bo
Section of the new thoroughfare, between Salem Avenue, S. W., and Harrison
Avenue, N. W., needs to be officially designated and identified by name, as required
by section 30-30 of the City Code (1979) as amended. This new section of public
street extends through the City's oldest neighborhood, the Gainsboro historic district.
The name "Gainsboro" is derived from an early Township known as "Gainsborough"
that was established in this area in 1835.
Co
Realignment of the new thoroughfare connection has resulted in a remnant section
of the original Gainsboro Road, N. W., being severed and isolated from the new main
thoroughfare. Recommendation of this report is to officially designate and name the
new thoroughfare section as a continuation of the existing Gainsboro Road. If the
recommendation is implemented, this non-connecting section of the original
Gainsboro Road should be renamed to avoid duplication of street names.
D°
Residents of Shadblow Lane, S. W., have requested that this public street be renamed
and assigned a street name compatible with the surrounding street names in the area
(see attached letter and Map B).
Eo
Roanoke Catholic School has requested that an official name be assigned to a certain
unnamed private street that extends through their property from intersections with
the new Gainsboro Road connection and Jefferson Street (see attached letter and
Map C).
F°
Notification of these street name recommendations has been provided to all abutting
or affected property owners as well as the area neighborhood organization. Public
input, suggestions or concerns have been solicited.
III. Issues:
A. Public health and safety
B. Public convenience/inconvenience
C. Legal requirements
Members of City Council
Page 3
August 18, 1997
IV. Alternatives:
Ao
Approve the City Manager'$ reques$ to officially name and/or rename the above-
described public and private streets as follows:
Designate and officially name the new section 0fpublic stree$ thoroughfare
(generally referred to as the new 2nd Street/Gainsboro Road connection),
from its intersection with Salem Avenue, S. W., to its intersection with
Harrison Avenue, N. W., as a continuation of Gainsboro Road.
Designate and officially rename the non-connecting section of the original
Gainsboro Road, as Old Gainsboro Road, N.W.
Designate and officially rename the existing public street, Shadblow Lane,
S. W., as Willow Oak Circle, S. W., as requested by the residents.
Designate and officially name the described section of unnamed private street
that currently extends through the property of Roanoke Catholic School, as
Celtic Way, N.W., as requested by the owners of Roanoke Catholic School.
1. Public health and safety:
Clarification of street name identification is necessary in order to
promote, protect and preserve the general health and safety of the
public.
Proper and accurate street name identification and signage are factors
of primary importance in providing and responding to the public need
for emergency, police, fire and other essential public services.
2. Public convenience/inconvenience:
Recommended names and name changes will benefit abutting
property owners by eliminating the potential future confusion that
would result from unnamed, duplicate or confusing street names.
Some residents will be temporarily inconvenienced by the resulting
change in addresses, drivers licenses, stationary, etc.
Members of City Council
Page 4
August 18, 1997
Bo
Legal requirements: Recommendation is consistent with the legal
requirements of section 30-29 through section 30-34 of the City C ode (1979)
as amended.
Deny the City Manager's request to name and/or rename the described public and
private streets.
Public health and safety; Streets will remain unnamed. Resulting confusion
of unnamed or duplicate street names will create confusion and potential
problems in the timely provision of emergency, police, fire and other public
services.
2. Public convenience/inconvenience: Public will be inconvenienced.
°
Legal requirements: Legal requirements of section 30-29 through 30-34, of
the City Code (1979), as amended, will not be met.
V. Recommendation:
Approve Alternative A, thereby approving the City Manager's request to name and/or
rename the public and private streets as described therein.
Respectfully submitted,
W. Robe~ 'Herbert
City Manager
WRH/ERT:ga
cc: City Attorney
Director of Public Works
Planning and Community Development
Engineering Department
Building Inspections
Communications
PROPOSED NAME: EXISTING STREET NAME:
GA1NSBORO ROAD jet / OAr~SBORO ROAD, N.W
b.--. PROPOSED NEW NAME:
OLD GAINSBORO ROAD, N.W.
Patton - -'
Wells Avenue
(Ist) Street
Shenandoah
MAP A
FORD STEPHENS
3261 Allendale St. SW, Roanoke, Va.
24014
Phone: 342-4245
FAX: 342-8630
Feb. 8, 1997
Mr. Ted Tucker
Office of Planning
& Community Development
#162 Municipal Bldg.
215 Church St. SW
Roanoke, Va. 24011
Dear Mr. Tucker:
We are going to move into our new house located
at 3416 Shadblow later this month.
Since buying the lot in mid 1996 we have ex-
perienced a great deal of trouble with the name
of ~ street. People, especially on the tele-
phone, just don't "get it" even after several
spelling attempts. It is a real nuisance since
so much business is done on the phone.
I wonder if the name could be changed? Since it
is the first off-shoot from Willow Oak Drive,
I suggest it be changed to Willow Circle -
or Willow Oak Circle.
The only other house on Shadblow is owned by
M/M Frank Radford whom, we understand, are
currently building another house in the county
where they will move.
We would like to make this change as soon as
possible so that we may have station~r_~~.D
as well as notify people of~~
Cordially yours,
I
II
O/
000W
o
EXISTING STREET NAME:
,PROPOSED NEW NAME:
/,",-WILLOW OAK CIRCLE, S. W.
- ;. I ~ I -" ~ · '~.-'
Roanoke Catholic School
621 North Jefferson Street * Roanoke, VA 24016
March 5, 1997
Office of Community Planning
Mr. Ted Tucker
Room 162 Municipal Building
215 Church Ave SW
Roanoke, VA 24011
Mr. Tucker, i - ' ' ~'' ~'i~ ~.', :~- ~--
Enclosed is a copy of the map ~t sho~ ~e private rom ~at we wo~d like to ~e, *C~e
W~y'. For ~e follo~g ~o~, we feel ~s would ~ ~propdate:
- the mascot of Roanoke Catholic School is the CELTICS
- currently, the road is unnamed
- this is the most traveled, most visible road to our campus
- it would complement our new signage installed on Gainsboro Road
- would serve to identify this road from Gainsboro Road and Jefferson Street
- it would enhance improvements made by the Gaimboro Road widening
- finally, our state football championship of 1994 was won ..... the "Celtic Way"
We understand the sign for this road will be green letters on a white background denoting a private
road, and is available from the sign department for $50.00.
Thank you so much for all of your help in assisting us with this matter. We look forward to hearing
from you in the future.
Regards,
JShn Rokisky
Public Relations Committee
Roanoke Catholic School
Upper School (540)982.3532 * Lower School (540)982-3756 * Guidance O~ce (540)981.0969
SING
~~/~ROPO S~~) NAME:
CELX2C WAY .~-~_
r~s. sr. 4,vo,e£ws
~ c~r~o~/c c~u~Cu
~'60'ESM'T. VACATED PER
~DB, 1590, Pg. 1361
~ I0-Z$'88
,-~ e {i oRD.~Zg271,9-I2'88
~ vACATED BY O~'~=c
SEE MAP
MAP C
Mary F. Parker, CMCIAAE
c~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
August 20, 1997
File ~60-70-192-472
James D. Grisso
Director, of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33550-081897 amending and reordaining certain
sections of the 1997-98 Capital Projects Fund Appropriations, providing for the transfer of
$15,000.00 for engineering design services in connection with replacement of fire alarms
and temperature controls at the Roanoke Civic Center. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
August 18, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Attachment
H:~AG ENDA.~'/I~,UG. 18
James D. Grisso
Director of Finance
August 20, 1997
Page 2
pc;
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Kit B. Kiser, Director, Utilities and Operations
James M. Evans, Acting Manager, Civic Center Facilities
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Diane S. Akers, Budget Administrator, Office of Management and Budget
Charles A. Harlow, Grants Compliance Monitor
H:~AGENDA.97~UG.18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of August, 1997.
No. 33550-081897.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Capital
Projects Fund Appropriations, and providing for an emergen.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
A~)ropriations
Other Infrastructure
Replace Fire and Temperature Control - Civic Center (1) ..........
Capital Improvement Reserve
Public Improvement Bonds - Series 1996 (2) ......................
1) Appropriated from
Bond Funds
2) Buildings
(008-056-9655-9001 )
(008-052-9701-9183)
$15,000
(15,000)
$ 7,658,362
75,000
$18,833,512
15,992,018
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE
August 18, 1997
Council Report No. 97-176
Honorable Mayor and Members of C'~/C~il P4:2 5
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
TRANSFER FUNDS FOR ENGINEERING DESIGN SERVICES
REPLACE FIRE ALARMS AND TEMPERATURE CONTROLS
ROANOKE CIVIC CENTER
J~iLGJggggJJJ:~ on the subject in chronological order is as follows:
Whitescarver, Hurd & Obenchain, Inc., Consultino Enoineers, were emolove~l on
August 19, 1996, for the sum of $52,500 with a $7,500 contingency ~
the Dro!ect and produce contract documents to replace the fire alarms and
temperature controls to comply with present codes and standards.
The ~roiect was advertised and two ¢2) bids were received on May 8, 1997, by
D. Darwin RouBe, Manager, Office of SuPply Manaoemen~. The lowest
responsive bid was for ~ as submitted by Johnson Controls.
Council rejected the two bids at the July 21, 1997, meetin(~ with th~:
understanding that the contract documents would be reworked to lower th~':
Civic Center Administration, Whitescarver, Hurd & Obenchain, Inc., and City
Enoineer Ders0nnel met and discussed acceptable ways of reducino the contracl
amount. The major changes were in the fire alarm controls.
Whitescarver, Hurd & Obenchain, Inc., took those aareed UD0f~
recommendations and studied the chanae effect on the contract docum~nl;,,;.
They then informed the City Engineer tha~ it would take at least three weeks to
make the required changes and readvertise the project. Estimated cost of this
change in scope of work was not to exceed $15,000.
II.
Current sitvation is as follows:
A. Contract documents need to be revised and the project needs to be readvertised
in order for the project to proceed.
Ill.
Issues in order of importance are as follows:
A. Enaineering concerns
B. Funding
C. Time of completion
Honorable Mayor and Members of City Council
TRANSFER FUNDS FOR ENGINEERING DESIGN SERVICES
REPLACE FIRE ALARMS AND TEMPERATURE CONTROLS
ROANOKE CIVIC CENTER
August 18, 1997
Page 2
IV.
~[~Zg_0,t~¢~ in order of feasibility are as follows:
A. Transfer $15,000 from 1996 General Obliaation Bonds to the Droiecl.
Engineering concerns would be met in a timely manner in that the
contract documents would be revised, the project readvertised, and bids
received.
Funding is available in the Public Buildings account from the 1996
General Obligation Bond Issue, account no. 008-052-9701-9183.
Time of completion would be revised to an additional 21 consecutive
calendar days, which is acceptable.
B. Do not transfer $15,000 from 1996 General Obliaation Bonds to the Droiecl.
1. Enaineerina concerns would not be met in a timely manner.
2. Funding would not change.
3. Time of completion of the project would be extended.
Recommendation is as follows:
City Council concur in alternative
A.
"A" and take the following action:
Transfer $15,000 from 1996 General Obligation Bond Issue account number
008-052-9701-9183 to the project account number 008-056-9655-9055.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/kh
Honorable Mayor and Members of City Council
TRANSFER FUNDS FOR ENGINEERING DESIGN SERVICES
REPLACE FIRE ALARMS AND TEMPERATURE CONTROLS
ROANOKE CIVIC CENTER
August 18, 1997
Page 3
C.'
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Acting Manager, Civic Center
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandm H. Eakin
Deputy City Clerk
August 20, 1997
File #102-514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33551-081897 authorizing you to undertake certain
corrective measures for realignment and reconstruction of Tomi Lane, S. E., and certain
connecting alleyways, upon certain terms and conditions. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
August 18, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Attachment
H:~AGENDA.g'~AUG.18
W. Robert Herbert
City Manager
August 20, 1997
Page 2
pc:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
John R. Marlles, Chief, Planning and Community Development
Edward R. Tucker, City Planner
William L. Stuart, Manager, Streets and Traffic
Charles M. Huffine, City Engineer
H:~AGENDA.gT~AUG.18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of August, 1997.
No. 33551-081897.
A RESOLUTION authorizing the City Manager to undertake certain
corrective measures for the realignment and reconstruction of Tomi
Lane, S.E., and certain connecting alleyways, upon certain terms
and conditions.
WHEREAS, the construction of the Riverdale bridge and related
realignment and reconstruction of 13th Street, S.E., resulted in
the closure and/or relocation of certain adjacent street
intersections;
WHEREAS, the elevation of 13th Street, s.E., was raised to
align with the elevation of the new Riverdale bridge;
WHEREAS, public access from 13th Street, S.E., to a certain
section of Tomi Lane, S.E. (formerly Tompkins Avenue), was closed
off and eliminated as a result of this change in street elevation
and location;
WHEREAS, a certain section of Tomi Lane, S.E., was left with
a connecting public alley system as its only means of access to the
adjacent public street system at 14th Street, S.E.;
WHEREAS, in addition to three existing residential dwellings
located on this section of Tomi Lane, S.E., three additional single
family dwellings have been constructed with their addresses being
located on 13 1/2 Street, S.E., an undeveloped (paper) street; and
WHEREAS, the currently assigned street address on the
undeveloped~(paper) street could result in unnecessary confusion
and delay in regard to life saving, fire protection, or other vital
emergency services.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that this Council authorizes the City Manager to undertake
the corrective measures for the realignment and reconstruction of
Tomi Lane, S.E., and certain connecting alleyways, as more
specifically set out in the City Manager's report dated August 18,
1997, and its attachments.
ATTEST:
City Clerk.
}{:',RE S',R-TOM! I
(:ITY C[[R~.~ P~FFtC~
'97 A~ 12 A~l:5~
Roanoke, Virginia
August 18, 1997
No. 97-177
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
Subject:
Realignment and reconstruction of certain public rights-of-way - Tomi Lane,
S.E., and certain connecting alleyways
I. B ack rogro_._~d:
Construction of the Riverdale bridge and the related realignment and reconstruction
of 13th Street, S.E. some years ago resulted in the closure and/or relocation of certain
adjacent street intersections (See attached Map A).
Bo
Elevation of 13th Street was raised to align with the elevation of the new Riverdale
bridge as the same now spans the Roanoke River, between 13th Street and
Bennington Avenue, S.E.
Public access from 13th Street to a certain section of the former Tompkins Avenue,
S.E., now designated as Tomi Lane, S.E., was closed off and eliminated as a result
of this change in street elevation and location.
Section of Tompkins Avenue was left with a connecting public alley system as its
only means of access to the adjacent public street system at 14th Street, S.E. Street
sign designating this alley system as a public street, Tomi Lane, S.E., was
subsequently installed at its intersection with 14th Street, S.E. Alley system provides
residents with a limited, 12 foot wide accessway to their properties (see attached
Map A).
Three residential dwellings (1236, 1316 and 1315) were originally located on this
section of street at the time of the realignment and reconstruction of 13th Street, S.E.
(see attached Map A as based on City survey).
Members of Council
Page 2
Building permits were subsequently issued, however, for three (3) additional single
family dwellings. These dwellings were constructed during the years 1993 and 1994
to align and front on the connecting alley system. Addresses assigned to these
additional dwellings indicate that they are located on 13 ½ Street, S.E.
Ho
13 ½ Street, S.E., as shown on attached Map B, however, is an undeveloped (paper)
street. This undeveloped street right-of-way is actually a grassy lawn area abutting
the rear yards of the three more recently constructed dwellings.
Residential community, composed of 6 dwellings, is now located in this area.
Residents of these dwellings use and rely upon the connecting alley system as their
only means of vehicular access to the adjacent public street system at 14th Street,
S.E.
II.
Addresses as currently assigned and designated for three (3) of these residences on
this physically non-existent street could result in unnecessary confusion and delay
in regard to life saving, fire protection, or other vital emergency services
Current Situation:
Ao
Zoning inspection related to an application to construct a fence across a portion of
this alley system subsequently revealed that certain sections of the connecting alley
system are actually located on privately-owned properties (see attached Map B).
Survey of the publicly-owned rights-of-way within this small conununity indicates
that the paved surfaces of the alley system are displaced and, in fact, overlap into the
yards of the adjacent properties.
Co
Do
Eo
Residents on Tomi Lane and owners of other lots in the adjacent area have no
guarantee that unrestricted public access can be maintained across the existing
alignment of the connecting alleys between their properties and 14th Street, S.E.
_.Alley right-of-way needs to be realigned or the paved way width of the alley system
itself needs to be reconstructed in order to relocate and re-establish the legal confines
of public access within the publicly owned rights-of-way.
Property owners have agreed to dedicate certain parcels of land to the City for public
right-of-way purposes in order to establish a proper and improved public right-of-
way in and through the conununity, and effect the closure and vacation of the
undeveloped section of 13½ Street, S.E. (see "Areas to be Dedicated" and "Area to
be Vacated", Map B.)
Members of Council
Page 3
III.
IV.
Fo
Alley system should be realigned and upgraded to at least a rural street standard and
reclassified on all official maps of the City as a public street.
Go
Realignment, widening and paving of certain sections of essential right-of-way and
the closure and vacation of other unneeded sections of undeveloped (paper) rights-
of-way will be necessary to correct the existing public access problems in this area.
Issues:
A. Preservation of public health and safety standards.
B. Public ownership and future maintenance.
C. Cost.
Alternatives:
Ao
Authorize the City Manager to undertake certain corrective measures as more
specifically described in Section V. of this report.
1. Preservation of public health and safety standards:
ao
Existing access (alleys) is in part currently owned by parties other
than the City.
bo
City has no current or future plans to open and develop 13 ½ Street,
S.E. This undeveloped street section currently serves as an adjunct
to the rear yards of the affected residents.
C°
Closure and vacation of 13 ½ Street will allow the abutting owners
to lay claim to the land situated therein. The abutting owners, in
turn, have agreed to dedicate those portions of their properties upon
which the existing alleys now encroach, to the City for use as public
street rights-of-way.
do
Dedication of sufficient land will provide for the realignment,
widening and paving of Tomi Lane, S.E. and the connecting alley
system. Improved connecting alleys could then be reclassified as a
public street.
Members of Council
Page 4
Public
a.
Costs:
Vacation and rededication of essential rights-of-way will establish a
safe and properly aligned publicly-owned street right-of-way for the
affected residents in the area.
Location of residents and properties will be more appropriately
identified for timely response by fire, police and emergency service
agencies.
ownership and fi~tur~ maintenance:
City will obtain title to several small but essential parcels of land
upon which certain portions of the existing alley system are now
situated.
City will thereafter be enabled to improve and maintain a public
street right-of-way extending between Tomi Lane, S.E. and 14th
Street, S.E.
Unrestricted public access will be ensured for the current and future
owners of properties in this adjacent area.
no
Vacation of 13½ Street, S.E. and re-dedication of land for needed
rights-of-way can be transacted between the City and the affected
residents at no cost to the City.
bo
Cost of repairing and widening of Tomi Lane and the connecting
alleys will be approximately $5,000.
Funds for the realignment, widening and paving of the public right-
of-way are available in the operating budget of the Department of
Streets and Traffic.
Deny the City Manager's request for authority to undertake certain corrective
measures as more specifically described in Section V. of this report.
1. preservation of public health and safety standards.
a°
Certain properties and residents will remain on an improperly
identified alley system.
bo
Potential for delayed response by police, fire and emergency services
..will continue to exist for certain properties in this area.
Members of Council
Page 5
Public
a.
bo
Costs:
ownership and future maintenance:
Parts of the existing alley as currently developed will remain in the
private ownership of certain abutting property owners.
Certain owners could create a controversial situation by installing a
fence or barrier across the privately owned portions of the existing
alley, thereby blocking access to any one or more of the abutting
properties.
bo
Recommendation:
Costs necessary for right-of-way improvements would not be an
issue.
Leaving the situation as it currently exists could result in a greater
.cost to the City at some point in the future~
Approve Alternative A thereby authorizing the City Manager to undertake the following
corrective measures:
Bo
Co
To accept, on behalf of the City, the dedication and conveyance of certain parcels
of land for public right-of-way purposes, as shown on Map B as attached to this
report.
Eo
To provide for the preparation and execution of an appropriate subdivision plat for
said division and dedication of such properties.
To file, on behalf of the City, necessary applications to close and vacate 13 ½ Street,
S.E. as shown on Map B as attached to this report.
Upon the completion and resolution of the actions described in the above subsections
A., B., and C., to appoint an officer under his direction to review the abutting
properties to determine if any damages are likely to accrue upon any of the abutting
properties; and
If it is determined that no damages are likely to accrue upon any such abutting
properties to thereaiter direct City forces to realign, widen and pave the subject
sections of Tomi Lane, S.E. and the existing connecting alley system and finally to
reclassify the existing alley system as a public street on all official maps of the City.
Members of Council
Page 6
If any one or more of the above-cited corrective measures cannot be carded out or
completed within a period of two years from the date of the ordinance effecting this
authorization, then said ordinance shall become null and void with no further action
by City Council being necessary.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:ERT:mpf
attachments
cc: City Attorney
Director of Finance
Director of Public Works
City Engineer
Chief of Planning and Community Development
Manager, Street Maintenance
13TH ST.
Intersection
Closed
3 ~".$
AREA TO BE VAC
House Encroaching into
Public Ri
I
.
'1
14th Street, 8. E
AREAS
l t"
o
Map B
T0'BE DEDICATED.,--F
/8?
I.r7
117
108 '~.
/0
&75.9
AVE.
~ I a~ ,o
· (Formerly
~; Tompkins Ave.) Tomi Lane
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 20, 1997
File #305-405
John P. Bradshaw, Jr.
Executive Vice-President
Hayes, Seay, Mattem and Mattern
P. O. Box 13446
Roanoke, Virginia 24034
Dear Mr. Bradshaw:
I am enclosing copy of Resolution No. 33553-081897 authorizing execution of an
amendment to the City's contract with Hayes, Seay, Mattern & Mattern, Inc., for additional
services in connection with alterations and additions at the Roanoke Juvenile Detention
Home, in the amount of $138,010.00, which will increase the total contract amount from
$271,990.00 to $410,000.00. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, August 18, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
H:~.GENDA.O'/~AUG 18
John P. Bradshaw, Jr.
Executive Vice-President
Hayes, Seay, Mattern and Mattern
August 20, 1997
Page 2
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
L. Bane Coburn, Civil Engineer
Ellen S. Evans, Construction Cost Technician
Glenn D. Radcliffe, Director, Human Development
Jack Trent, Manager, Juvenile Detention Home
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, Supply Management
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDA. 97~AUG. 18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of August, 1997.
No. 33553-081897.
A RESOLUTION authorizing the execution of an amendment to the City's contract with
Hayes, Seay, Mattern & Mattern, Inc., for additional services in connection with the alterations and
additions at the Roanoke Juvenile Detention Home.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is hereby authorized to execute for
and on behalf of the City, upon form approved by the City Attorney, Amendment Number 1 to the
City's contract with Hayes, Seay, Mattem & Mattem, Inc., dated June 18, 1993, in order to provide
for additional services related to the alterations and additions at the Roanoke Juvenile Detention
Home as set forth in the report to this Council dated August 18, 1997.
2. The cost of these additional services shall be $138,010.00, which will increase the
contract amount from $271,990.00 to $410.000.00.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE
August 18, 1997
Council Report No. 97-180
Honorable Mayor and Members
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council'
Subject:
INCREASE IN FULL SERVICES CONTRACT FEE
ROANOKE JUVENILE DETENTION HOME ·
ALTERATIONS AND ADDITIONS
BOTETOURT, VIRGINIA
~ on the subject in chronological order is as follows:
On June 14, 1993, City Council awarded a full services contract to Haves. Seay.
Mattern & Mattern, Inc., (HSMM) for alterations and additions tO the Roan0ko
Juvenile Detention Home for the following fee structure:
Basic Services Fee (contract with HSMM)
*Additional Services (record drawings, reimbursable expenses,
etc.)
Total Contract
*Contingency (advertisement, changes in project design, etc.)
Total
8255,690
16.300
$271,990
3.010
$275.000
*Contract items to be administratively controlled.
B. Estimated cost of construction in June, 1993, was $2,590.320.
II.
Current situation is as follows:
The DePartment of Youth and Family Services was the regulatory body in 1993.
Since then it has become the Department of Juvenile Justice (D J J) and has
developed a revised list of construction changes, especially in the remodeling of
the existing building.
B. Additionally, the foll0winq has contributed to cost escalation:
1. Changes to 1993 schematic plan.
Several facilities have been built in the State since the original design, the
results of which show a significant increase in cost of constructing
juvenile detention homes.
Estimated cost of detention facility as of July, 1997, is $4,041.000.
Cost associated with the construction of the facilitv {includinq de$iqn) will bo
reimbursed UP to 50% of the total cost.
Honorable Mayor and Members of City Council
INCREASE IN FULL SERVICES CONTRACT FEE
ROANOKE JUVENILE DETENTION HOME
ALTERATIONS AND ADDITIONS
BOTETOURT, VIRGINIA
August 18, 1997
Page 2
Eo
Fee for full services, after negotiation with Hayes, Seay, Mattern & Mattern, Inc.,
is as follows:
Basic Design
Detention Design
Record Drawings
Additional Design Study to Consider Additions for
Roanoke County and Salem
Total
$390,500
11,000
5,500
3.000
410,000
Project Contingency 5.00~)
Total ~
Plannincl study was aDoroved bv the Department of Juvenile Justic, at their
Board Meeting on July 16, 1997. Contract documents need to be prepared so
project can be bid as soon as possible.
III.
Issues in order of importance are as follows:
A. Approval/rejection of increase in fee
B. Funding
C. Time
IV.
Alternatives in order of feasibility are as follows:
Authorize an increase in the full services contract with Haves. Seav, Mattern ~w
Mattern, Inc., of $138,010, for a total of $410,000 plus a project contingency
of $5,000 as follows:
HSMM Total Fee $410,000
Project Contingency 5.000
1. ADoroval of the increase in fee will permit the timely production of
contract documents for bidding.
Funding is available in the project account in the form of 1994 General
Obligation Bond proceeds. Once project is completed the Commonwealth
of Virginia will reimburse up to 50% of allowable costs.
Honorable Mayor and Members of City Council
INCREASE IN FULL SERVICES CONTRACT FEE
ROANOKE JUVENILE DETENTION HOME
ALTERATIONS AND ADDITIONS
BOTETOURT, VIRGINIA
August 18, 1997
Page 3
Time would be saved by not delaying production of contract documents
and bid date.
Do not authorize increase in design fee.
1. Rejection of increase in fee would result in the delay of contract
documents.
2. Funding would remain as it is now.
3. Time of production of contract documents would continue to be delayed.
RecommendatiQn is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the City Manaoer t(~ issue Amendment No. 1 to the desian contrail
with Haves, Sear, Mattern & Mattern, Inc., in the amount of ~ 138,010 for a total
design fee of $410,000 and establish a project contingency of $5.000 for a total
of $415.000.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/kh
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Human Resources
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Superintendent, Juvenile Detention Home
R
DEPARTHENTAL
'97 R 18 P1:38
MEMO
OFFICE OF THE CITY ENGINEER
DATE:
TO:
FROM:
SUBJECT:
August 18, 1997
Mary F. Parker, City
Charles M. Anderson, Arc
Withdrawal of Item on Council Agenda
This is to request that item §.a.7 "Report Recommending Execution of a Lease Agreement with
Signet Bank for Additional Office and Classroom Space for the Department of Social Services,
Employment Services Program" be withdrawn from the August 18, 1997, Agenda for City Council.
The reason for this request is that Signet Bank is unwilling to enter into any such agreement while they
pursue its merger with First Union Bank.
CMA/kh
Mary F. Parker, CMCIAAE
city C~erk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
August 20, 1997
File ~0-270-361-472-514
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33554-081897 amending and reordaining certain
sections of the 1997-98 Fleet Management and General Fund Appropriations, providing
for appropriation of $95,068.00 for replacement of a truck mounted asphalt tar distributor
and asphalt roller for the Street Department. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday, August 18,
1997.
MFP:sm
Attachment
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
H:~AGENDA,97~AUG.18
James D. Grisso
Director of Finance
August 20, 1997
Page 2
pc:
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, Supply Management
William F. Clark, Director, Public Works
William L. Stuart, Manager, Streets and Traffic
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDA.gT~AUG.18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of August, 1997.
No. 33554-081897.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Fleet
Management and General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Fleet Management and General Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
Fleet Mana,qement'Fund
~iations
Capital Outlay from Revenue (1) ..............................
Revenue
Nonoperating
Transfers from Other Funds (2) ..............................
$ 3,883,094
$ 125,068
95,068
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (3) ...............................
Fund Balance
Reserved for CMERP - City (4) ..............................
$ 56,248,695
55,451,104
$ 5,357,647
1) Vehicular Equipment
2) Transfer from
General Fund
3) Transfer to Fleet
Management Fund
4) Reserved for
CMERP - City
(017-052-2642-9010)
(017-020-1234-0951 )
( 001-004-9310-9506)
(001-3323)
BE IT FURTHER ORDAINED that, an emergency
$ 95,068
95,068
95,068
(95,068)
. .qg, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEtYEO
CITY CLERKS OFFICE
'97 ~12 P3:05
97-354
Roanoke, Virginia
August 18, 1997
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Fund Appropriation From Prior
Year Capital Maintenance and
Equipment Replacement Program
~.a_qJLg.[.~3~ on the subject in chronological order is:
Ao
The Prior Year Capital Maintenance and Equipment Replacemenl
Program has identified the need to replace a truck mounted Asphalt
Tar Distributor and a 4-6 Ton Asphalt Roller in the Streets
Department.
Equipment identified above has been determined necessary for the
continuation of the performance of essential projects in the Streets
Department.
Co
The City Manager, by authority designated by City Council, can
approved expenditures less than $75,000 once the funds have
been appropriated by Council.
Items to be purchased have been bid. The bids were appropriately
advertised in accordance with the procurement section of the Code
of the City of Roanoke.
I1. Current Situation is:
~ for City Council to appropriate funds from Prior Year
Capital Maintenance and Equipment Replacement Program to
provide for the equipment identified in this report.
Fund Appropriation from Prior Year CMERP
III.
IV.
~ of bids received have determined the following:
The lowest responsible bid for the Truck Mounted Asphalt
Distributor is Magic City Motor Corporation for the cost of
The lowest responsible bid for the Asphalt Roller is MSC
Equipment Co. for a cost of 9_$_2_9.,.1~.
~ in order of feasibility are:
A. Need
C. Timing
~[[e./:]~,j~ in order of importance are:
City Council appropriate $95.068 to Fleet Management Account
017-056-2642_9010 to provide for requested purchases.
~ for the requested equipment has been justified as
essential.
~ is available in Prior Year Capital Maintenance and
Equipment Replacement Program.
~ will allow for the requested items to be procured in
the most efficient manner.
B. -~~ not appropriate requested Funds.
.Need for acquisition of replacement equipment would not be
addressed.
u~ designated for requested equipment would not be
expended at this time.
~ for the acquisition of requested items would not be
accomplished in the most expedient manner.
Fund Appropriation from Prior Year CMERP
Recommendation is that City Council concur with Alternative "A" and
appropriate $95.068 from Prior Year Capital Maintenance and Equipment
Replacement Program to Transfer to Fleet Management Account 001-
004-9310-9506. Also appropriate ~ in Fleet Management Vehicular
Account 017-052-2642-9010 and establish revenue budget of $95.068 in
Fleet Management Transfer from General Fund Account 017-020-1234-
0951.
CC:
City Manager
City Clerk
Director of Utilities & Operations
Director, Public Works
Manager, Fleet Management
Manager, Supply Management
Management & Budget
Respectfully Submitted,
W. Robert Herbert
City Manager
Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
August 20, 1997
File #5-184
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33555-081897 authorizing you to execute an
employment agreement to provide for polygraph examiner training. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, August 18, 1997.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Attachment
H:~.GENDA.97~,UG.18
W. Robert Herbert
City Manager
August 20, 1997
Page 2
pc:
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
James L. Viar, Acting Chief, Police Department
H:~AGENDA.97~UG.I 8
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of August, 1997.
No. 33555-081897.
A RESOLUTION authorizing the City Manager to execute an employment agreement to
provide for polygraph examiner training.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the
Assistant City Manager is hereby authorized to execute, on behalf of the City, an employment
agreement with the City employee selected for polygraph examiner training. The agreement shall
require that the employee continue in the employment of the City for a minimum of five (5) years after
completion of the training and shall provide for reimbursement of the City, on a prorated basis, of the
cost of training if the employee should fail to fulfill such obligation. The agreement, which shall be
approved as to form by the City Attorney, shall contain such other terms and conditions deemed
reasonable and appropriate by the City Manager.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE
'97 Al.II3 11 P4:26
August 18, 1997
Council Report #97-413
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Police Department Polygraph Examiner Employment
Agreement
I. Backqround
II.
ao
Polygraph examiners must receive formal training and
participate in an intern program to comply with the
Virginia State Code.
Bo
A polyqraph examiner candidate will need approximately
five (5) years of training and experience before
becoming proficient.
C o
The City must invest approximately $9,400 into the
training of a polygraph examiner before a return is
realized.
Do
Polygraph examiner training is a skill which is
marketable to other law enforcement agencies. An
officer who had been trained as a polygraph examiner,
without an employment contract, left the department for
other employment within two years of receivin9 this
training.
E o
A polygraph examiner employment agreement will ensure
the City is reimbursed on a pro-rated basis for the
cost of the training if the employee leaves the
department within five years.
Current Situation
A.
The Police Department owns and uses a polygraph
instrument in conductin~ criminal investigations.
Bo
The Police Department is in need of an additional
polygraph examiner.
Co
The Police Department does not currently have an
employment agreement for the selected polygraph
examiner to sign before attending training.
III. Issues
A. Additional polygraph examiner
B. Investment
IV. Alternatives
A. City Council approves the employment agreement:
1. Additional polygraph examiner is trained with the
agreement to remain in the employment of the City.
2. Investment in training is protected.
B o
City Council rejects employment agreement:
Additional polygraph examiner is trained. The
employee acquires a marketable skill without an
attached employment agreement.
2. Investment in training is not protected.
Vo
Recommendation is that City Council approve Alternative A,
and take the following actions:
ao
Authorize the City Attorney to approve as to form, an
employment agreement which will equitably protect the
City's financial investment in training.
Bo
Authorize the City Manager to execute this employment
agreement prior to polygraph examiner training.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/WJB
Attachment
cc:
City Attorney
City Clerk
Director of Public Safety
Director of Finance
Chief of Police
AGREEMENT
This agreement made and entered into this ~ day of
City of Roanoke, a municipal corporation (the "City") and
"Employee").
,1997, by and between the
(the
WITNESSETH:
WHEREAS, Employee is a police officer with the Roanoke City Police Department; and
WHEREAS, the City is in need ora qualified polygraph examiner; and
WHEREAS, Employee desires to be trained as a polygraph examiner for the department; and
WHEREAS, in order to induce the City to allow the employee to attend polygraph
examination school and to pay the cost of such schooling, the employee agrees to remain in the
employment of the City at, er completion of said training.
THEREFORE, in consideration of the mutual promises and undertakings hereina~er set forth,
the parties hereto covenant and agree as follows:
1. Employee agrees to attend polygraph examination school for a seven (7) week course
of instruction commencing While attending such training Employee shall be entitled
to normal pay and benefits as a City employee. City shall pay the cost of such training for Employee,
which cost is approximately $9,400.00.
2. Employee agrees to diligently pursue the course of study and shall make every effort
to successfully complete the program.
3. Employee agrees to remain in the employment of the City for a period of five (5) years
following termination of the assignment whether such termination results from completion of the
course of study or for any other reason and, further, expressly agrees to the following conditions:
(a) If Employee should terminate employment with the City within the first
twenty-four months a_~er termination of the assignment, the Employee agrees to reimburse the City
in the amount of $9,400.00.
(b) If Employee should terminate employment with the City within the third twelve
months a_~er termination of the assignment, the Employee agrees to reimburse the City in the amount
H:~AGMTS~OLYGR.AP.
of $7,520.00.
(c) If Employee should terminate employment with the City within the fourth
twelve months after termination of the assignment, the Employee agrees to reimburse the City in the
amount of $5,640.00.
(d) Il'Employee should terminate employment with the City within the fifth twelve
months after termination of the assignment, the Employee agrees to reimburse the City in the amount
of $3,760.00.
4. Any reimbursement required under this agreement shall be due and payable prior to
the date the Employee terminates employment with the City.
5. In the event of the death of the Employee or illness or injury which would prevent the
Employee from remaining in the continuous employment of the City for the five (5) year period after
termination of the assignment, the reimbursement requirements stipulated in this agreement shall not
be applicable.
6. Should the City, acting pursuant to any existing or then prevailing personnel rules and
regulations, terminate the employment of the Employee with the City during the five (5) year period
following termination of the assignment, the above provisions for reimbursement shall apply just as
if the Employee had terminated his employment. The Employee, however, shall not be required to
make any reimbursement should he be laid offor terminated from the City's employ because of lack
of funding or for similar reasons not within the control of the Employee.
7. If the Employee should fail to complete the prescribed course of study, whether the
failure be for academic or personal reasons, the Employee shall promptly notify the City Manager and
shall immediately return to his assigned duties with the City.
8. If during the course of study the conduct of the Employee or his diligence in pursuing
the course of study should be, in the judgment of the City Manager, contrary to the best interest of
the City or to personnel rules and regulations of the City, then the assignment may be terminated by
action of the City Manager and disciplinary action may be taken as the City Manager may deem
appropriate, and Employee shall promptly reimburse the City in the amount of $9,400.00.
9. The Employee agrees to abide by any and all reasonable rules and regulations which
the City Manager may, from time to time, promulgate relative to the assignment herein provided for
H:~AGMTk'M~LYGRAP.
or for City employees generally.
10. The Employee hereby agrees that if he tenders his resignation, is terminated, or
otherwise leaves the employment of the City for any reason and must reimburse the City pursuant to
the above provisions, any or all of the amount owed the City may be deducted by the City from any
amount the Employee may be owed by the City for his services.
WITNESS the following signatures and seals as of the day and year herein above written:
WITNESS
EMPLOYEE
ATTEST
Mary F. Parker, City Clerk
CITY OF ROANOKE
W. Robert Herbert, City Manager
Appropriation and Funds Required for
this Contract Certified
Director of Finance
Date Acct. #
Approved as to Form:
Approved as to Execution:
City Attorney
City Attorney
H:'~t~G~LYGR.AP.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 20, 1997
File ~0-184-236-304
Patricia L. West, Director
Commonwealth of Virginia
Department of Juvenile Justice
P. O. Box 1110
Richmond, Virginia 23218-1110
Dear Ms. West:
I am enclosing copy of Resolution No. 33557-081897 authorizing acceptance of a grant
from the Virginia Department of Juvenile Justice, in the amount of $32,518.00, to continue
coordinated planning and program implementation of the Office on Youth, and authorizing
execution of any and all necessary documents to comply with the terms and conditions of
the grant and applicable laws, regulations, and requirements pertaining thereto. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, August 18, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
H:'*AGENDA.O7~UQ.18
Patricia L. West, Director
Commonwealth of Justice
Department of Juvenile Justice
August 20, 1997
Page 2
pc:
Wilburn C. Dibling, Jr., City Attorney --
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Resources
Marion Vaughn-Howard, Youth Planner
Diane S. Akers, Budget Administrator, Office of Management and Budget
Frank E. Baratta, Grants Compliance Monitor
H:~AGENDA.OT~AUG.18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of August, 1997.
No. 33557-081897.
A RESOLUTION authorizing acceptance of a grant from the
Virginia Department of Juvenile Justice on behalf of the City to
continue coordinated planning and program implementation of the
Office on Youth, and authorizing execution of any and all necessary
documents to comply with the terms and conditions of the grant and
applicable laws, regulations, and requirements pertaining thereto.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant from the Virginia Department of Juvenile
Justice, in the amount of $32,518.00, to continue coordinated
planning and program implementation of the Office on Youth, as set
forth in the City Manager's report dated August 18, 1997, is hereby
ACCEPTED.
2. W. Robert Herbert, City Manager, or his designee, is
hereby authorized to execute any and all requisite documents
pertaining to the City's acceptance of this grant and to furnish
such additional information as may be required in connection with
the City's acceptance of the foregoing grant. All documents shall
be approved by the City Attorney.
ATTEST:
City Clerk.
H:' RES',R- YOUTH 97A
Mary F. Parker, CMCIAAE
c~y Ck, rk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
August 20, 1997
File ~60-184-236-304
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33556-081897 amending and reordaining certain
sections of the 1997-98 Grant and General Fund Appropriations, providing for
appropriation and transfer of funds in connection with continuation of coordinated planning
and program implementation of the Office on Youth. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
August 18, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Attachment
H:~AGENDA. g7~AUG.18
James D. Grisso
Director of Finance
August 20, 1997
Page 2
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Resources
Marion Yaughn-Howard, Youth Planner
Diane S. Akers, Budget Administrator, Office of Management and Budget
Frank E. Baratta, Grants Compliance Monitor
H:~,GENDA.97~AUG.18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of August, 1997.
No. 33556-081897.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Grant
and General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Grant and General Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
GrantFund
Appropriations
Health and Welfare
Youth Services Grant 97-98 (1-3) ............................
$ 3,803,172
66,788
Revenue
Health and Welfare
Youth Services Grant 97-98 (4-5) ............................
$ 3,803,172
66,788
General Fund
Appropriations
Nondepartmental
Contingency - General Fund (6) ............................
Transfers to Other Fund (7) ................................
$ 56,153,627
( 467,066)
55,360,678
1) Regular Employee
Salaries
2) Training and
Development
3) Special Projects
4) State Grant Revenue
(035-054-8835-1002)
(035-054-8835-2044)
(035-054-8835-2034)
(035-035-1234-7260)
$ 51,261
2,400
13,127
32,518
5) Local Match (035-035-1234-7261) $ 34,270
6) Contingency (001-002-9410-2199) (4,642)
7) Transfer to
Grant Fund (001-004-9310-9535) 4,642
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIYED
CITY CLERKS OFFICE
'97 AUG 13 P4:13
Roanoke, Virginia
August 18, 1997
#97-599
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Continuation of Office on Youth Grant
I. Background:
Grant first officially awarded to City under Virginia Delinquency
Prevention and Youth Act on June 17, 1980 to provide programs and
activities to Roanoke's children, youth and their families in the areas of
prevention and intervention.
Bo
FY 97-98 youth grant application was submitted to the Department of
Juvenile Justice in June, 1997.
Grant will provide for continuation of coordinated planning and program
implementation of the Office on Youth.
D. FY 97-98 grant budget is as follows:
Budget State Local Cash
Cate.qorv Funds Match
TOTAL
Personnel $30,188 $21,073 $51,261
Training & Development
0 2,4OO 2,400
Supplies & Other
Oper. Expenses
2,330 10,797 13,127
TOTAL $32,518 $34,270 $66,788
Local cash match was included in the FY 97-98 Human Development
budget.
Department operational budget is level funded with the exception of the
salary and benefit category. Additional funding necessary for salary and
benefit and the continuing decrease in state funding causes the City to
increase match funding.
Office on Youth Grant
Report//97-599
Page 2
II.
III.
Current Situation:
Council acceptance of the state grant award and appropriation of the local cash
match are required before the appropriate city officials can execute the required
documents to receive the state funds.
Issues:
IV.
A. Cost
B. Continuity
C. Staff
Alternatives:
Authorize the City Mana.qer or his designee to execute the appropriate
document to accept the state grant.
Cost (local) for Office on Youth in FY 97-98 is $34,270. of which
$29,628. has been appropriated in the FY 97-98 budget (Transfer
to Grant Fund, account 001-004-9210-9535). Additional cost
match of $4,642. is available in contingency 001-002-9410-2199.
2. Continuity of program would be maintained.
Staff, consisting of Youth Planner, will continue under the
direction of the Director of Human Development.
B. Do not authorize the City Manager to accept the state grant.
1. Cost would not be an issue at this time.
2. Continuity would be questionable.
Staff, consisting of Youth Planner, and the services provided
would be contingent upon the availability of another funding
source.
Office on Youth Grant
Report #97-599
Page 3
Recommendation:
It is recommended that City Council adopt Alternative A which will authorize
the following'
Accept the State Department of Juvenile Justice grant and authorize the
City Manager to execute any grant agreement and related documents on
behalf of the City in a form approved by the City Attorney.
Appropriate $66,788. to revenue and expenditure accounts to be
established in the Grant Fund by the Director of Finance for the program
($32,518. will be funded by the State Department of Juvenile Justice)
while $34,270. will be funded through Local Match.
Transfer $4,642. from General Fund Contingency Account 001-002-
9410-2199 to transfer to Grant Fund Account 001-004-9310-9535.
Respectfully submitted,
WRH/MVH/mm
CC:
City Attorney
Director of Finance
Office of Management & Budget
Director of Human Development
Youth Planner
W. Robert Herbert
City Manager
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1997
File ~.40-132
Sandra H. Eakin
Deputy City Clerk
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
I am attaching copy of Resolution No. 33543-081897 approving, for purposes of a
referendum, the language of a proposed new §4.1 of the Roanoke Charter of 1952
providing for the election of members of City Council under a modified election district
plan; approving, subject to a positive referendum on the modified election district plan, a
map establishing the boundaries of five proposed election districts for the election of
members of City Council; directing and providing for the holding of a referendum in the City
to determine whether the qualified voters of the City desire that the City Council request
the General Assembly to amend the Roanoke Charter of 1952 to include the proposed new
§4.1; and directing you to take any and all required action to implement the election
requested by Council, effective January 1, 2000. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
August 18, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Attachment
H:~AGENOA.97~AUG. 18
Wilburn C. Dibling, Jr.
City Attorney
August 20, 1997
Page 2
pc:
Gilbert E. Butler, Jr., Secretary, Roanoke City Electoral Board, 3406 Exeter Street,
S. W., Roanoke, Virginia 24014
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Louella C. Thaxton, General Registrar
H:~AGENDA.gT~,UG.18
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
CERTIFIED MAIL - RETURN RECEIPT REQUESTED
August 20, 1997
File ff40-132
M. Brace Meadors, Secretary
State Board of Elections
101 Ninth Street Office Building
Richmond, Virginia 23219-3497
Lorraine M. Thompson, Manager
Election Services
Division of Legislative Services
101 Ninth Street Office Building
Richmond, Virginia 23219-3497
Dear Mr. Meadors and Ms. Thompson:
I am enclosing copy of Resolution No. 33543-081897 approving, for purposes of a
referendum, the language of a proposed new ~j4.1 of the Roanoke Charter of 1952
providing for the election of members of City Council under a modified election district
plan; approving, subject to a positive referendum on the modified election district plan, a
map establishing the boundaries of five proposed election districts for the election of
members of City Council; directing and providing for the holding of a referendum in the City
to determine whether the qualified voters of the City desire that the City Council request
the General Assembly to amend the Roanoke Charter of 1952 to include the proposed new
,~4.1; and directing the City Attorney to take any and all required action to implement the
election requested by Council, effective January 1, 2000. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
August 18, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
H:~AGEND^.97~AUG.18
M. Bruce Meadors, Secretary
State of E)ecti'ons
101 Ninth Office Building
Richmond, inia 23219-3497
,, ,, . . desired, end complete
returned the ~ETURN TO Spa. ce on th.e., raver, se side. Failure to do this will Pr .e~e. nt this card
mn,I ~,,,~l=l requestea, ess
to whom delivered, date, and addressee's address. 2. [] Restricted Delivery
(E~rn clarke)
~8d tO: (Extra charge)
~r
P 514 734 167
Oe of Service:
Registered [] Insured
Certified [] COD
Express Mail []
Always obtain aignmure of sddrea~
or agent
~ Address (ONL¥i
requested and fee paid)
PS Form 3811, npr.
-- ~ ] L ] Il' [ ~ l~ ~[1 S DOMESTIC RETURN RECEIPT
complete item~
Lorriane M. Thoepson, Manager
Erection, Services.
~O~tsion of Legtstlttve Services
~ Ninth Street Office-Building
R{~hmond, Virginia 23219-3497
) 514 734 166
Type of Service:
[] Registered [] Inlurld
[] Certified - [] COO
[] Exprsil Mail [] Return Rleeim
Always obtain lignltUrl of lddmllle
Or agent and DATE DELIVERED.
requested and fee paid) (~ Y if
PS Fo~t
DOMESTIC RETURN RECEIF
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of August, 1997.
No. 33543-081897.
A RESOLUTION approving for purposes of a referendum the language of a proposed
new §4.1 of the Roanoke Charter of 1952 providing for the election of members of City
Council under a modified election district plan; approving, subject to a positive referendum
on the modified election district plan, a map establishing the boundaries of five proposed
election dislricts for the election of members of City Council; directing and providing for the
holding of a referendum in the City to determine whether the qualified voters of the City
desire that the City Council request the General Assembly to amend the Roanoke Charter of
1952 to include the proposed new §4.1; directing the City Attorney to take any and all
required action to implement the election requested by this Council; and providing for an
effective date.
WHEREAS, by motion made at the City Council meeting of April 22, 1996, City
Council created the Modified Election District Task Force ("Task Force"), and the Task
Force was given the charge not of recommending whether the City should have a modified
election dislxict plan ("plan"), but of devising the best plan for the City;
WHEREAS, the Task Force, which was composed of neighborhood representatives,
placed considerable emphasis on public participation and held eleven public work sessions
in eleven different neighborhoods of the City;
WHEREAS, the Task Force rendered its final report to City Council on June 16, 1997;
WHEREAS. this City Council held public work sessions as to the report of and plan
recommended by the Task Force on July 15, July 29 and August 12, 1997;
WHEREAS, on July 28, 1997, at 7:00 p.m., this Council held a public hearing at the
Roanoke Civic Center at which all members of the public were accorded an opportunity to
comment with respect to the report of the Task Force and the proposed plan;
WHEREAS, prior to commencing its deliberations, on July 15, 1997, this Council
adopted Resolution No. 33496-071597 establishing guidelines to be adhered to by City
Council in reviewing and approving a plan for the election of members of City Council and
in the drawing of election districts for this Council;
WHEREAS,. this Council has approved for referendum a plan and a map
recommended by the Task Force, each with amendments, and the Council desires to request
a referendum on Tuesday, November 4, 1997, to determine whether the qualified voters of
the City desire the City Council to request the General Assembly to amend the Roanoke
Charter of 1952, as amended, to incorporate the plan; and
WHEREAS, §15.1-834, Code of Virginia (1950), as amended ("State Code"),
authorizes this Council to provide for the holding of an election to be conducted as provided
for in §24.2-684 (formerly §24.1-165) of the State Code to determine if the qualified voters
of the City desire that it request the General Assembly to amend the Roanoke Charter of
1952, as amended, to incorporate the proposed plan;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
2
1. City Council hereby approves proposed new §4.1 to replace current §4 of the
Roanoke Charter of 1952, a copy of which is on file in the Office of City Clerk and which
is attached to and incorporated in the report of the City Attorney, dated August 18, 1997, as
Exhibit l, as the proposed Charter amendment to be the subject of a referendum pursuant to
§15.1-834 of the State Code.
2. City Council hereby approves a map establishing the boundaries of five
election districts for the City of Roanoke, entitled "City of Roanoke, Amended Five
Districts", a copy of which is on file in the Office of City Clerk, such map having previously
been approved by motion adopted at the Special Meeting of Council held on July 29, 1997.
Approval of such map by City Council is subject to approval by the qualified voters of the
City of the plan at referendum.
3. Pursuant to §15.1-834 of the State Code, an election shall be held in the City
on November 4, 1997, to determine whether the qualified voters of the City will approve the
proposed new §4.1 of the Roanoke Charter of 1952 and the repeal of current §4 of the
Roanoke Charter of 1952, as amended, to establish a modified election district plan.
4. Such election shall be conducted and the results ascertained and certified in the
manner prescribed by law for the conduct of special elections.
5. Pursuant to § 15.1-834 of the State Code, the City Clerk is hereby directed to
give public notice of such election, setting forth the time and place thereof, by publishing a
notice including the text or an informative summary of the proposed Charter amendment in
a newspaper of general circulation published in the City at least ten days prior to the date of
such election.
6. The Electoral Board of the City shall forthwith cause proper ballots to be
prepared for use at such election, and such ballots shall, pursuant to §24.2-684 of the State
Code, state the question as follows:
Shall the Roanoke City Charter of 1952, as amended, be
amended effective January 1, 2000, to provide for a seven
member City Council consisting of a Mayor and Vice-Mayor
separately elected at large and five (5) Council members who
shall each be elected from and be a qualified voter in an election
district established by Council with one Council member from
each district?
[] YES
[] NO
7. The City Clerk is hereby authorized to execute a petition on behalf of City
Council praying that the Circuit Court for the City of Roanoke order that a referendum be
held, pursuant to §§ 15.1-834 and 24.2-684 of the State Code, with respect to the proposed
modified election district plan and to execute and/or attest any other petitions, motions,
pleadings, applications, certificates and legal papers as shall be necessary to permit the
foregoing question to be placed on the ballot at referendum to be held on November 4, 1997.
8. The City Attorney shall be authorized to file, for and on behalf of the City, any
petitions, motions, pleadings, applications, certificates and other legal papers with Federal
and State Courts and administrative agencies as are deemed necessary and proper by him to
permit the foregoing question to be considered at referendum on November 4, 1997.
9. This resolution shall be in full force and effect upon its passage.
ATTEST:
City Clerk
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
RECEIVED
CITY CLERKS OFFICE
'97 OCT 28 A2:02
DATE:
October 27, 1997
TO:
FROM:
Mary F. Parker, City Clerk
Wilbum C. Dibling, Jr., City Attorney'S[
Public Notice of Election District Referen~lum
At the City Council meeting of October 22, 1997, City Council directed me to prepare
an explanation of the referendum question with respect to the election district proposal. City
Council directed that the explanation of referendum question be published, along with the
ballot question, in both newspapers in a display advertisement once during the week
preceding the November 4, 1997, election.
I am attaching a Public Notice of Election District (Ward) System Referendum and
Explanation of Referendum Question to be published by you in accordance with City
Council's instructions. On Friday, October 24, 1997, I forwarded a draft of the attached
Public Notice to City Council members by FAX for their review and comment by 12:00 noon
on October 27, 1997. I have received comments from the Mayor only, and his suggestions,
which were incorporated, were intended to make the Public Notice more neutral.
Thank you for seeing to the publication of this item in accordance with City Council's
direction.
WCD:f
Attachment
cc: The Honorable David A. Bowers, Mayor
W. Robert Herbert, City Manager
Angelita Plemmer, Public Information Officer
H: ~ASUI~8 ~-pARpUB. ~.
RECEIVED
CITY r~ ~'pl~'~
,.,,-~.,.,,,~ OFF [~;'
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICA~j~O~T 29 P 1:04
DATE: October 28, 1997
TO:
FROM:
Louella C. Thaxton, General Registrar
Wilburn C. Dibling, Jr., City Attorney
Explanation of Referendum Question
Section 24.2-687, Code of Virginia (1950), as amended, authorizes the City Council
to publish an explanation for each referendum question to be submitted to the voters. In this
connection, I am enclosing the explanation published as to the election district proposal.
This explanation will be published in The Roanoke Times and the Roanoke Tribune on
Thursday, October 30, 1997.
City Council requests that you post the explanation as authorized by §24.2-687, a
copy of which is attached, at the polling places on the day of election. Accordingly, I am
enclosing 32 copies of the explanation with the request that you see to the posting at each of
the polling places.
Thank you very much for your cooperation in this matter.
WCD:f
Attachments
cc: W.~bert Herbert, City Manager
~Sda~ F. Parker, City Clerk
NOTICE OF CHARTER AMENDMENT REFERENDUM
TO THE QUALIFIED VOTERS OF THE CITY OF ROANOKE:
TAKE NOTICE, that pursuant to §§ 15.2-201 and 24.2-684 of the Code of Virginia
(1950), as amended, and Resolution No. 33543-081897, adopted by the Council of the City
of Roanoke on August 18, 1997, a referendum will be held in the City of Roanoke on
Tuesday, November 4, 1997, at the usual voting places and between the hours of 6:00 a.m.
Eastern Standard Time and 7:00 p.m., Eastern Standard Time, to determine whether the
qualified voters of the City desire that it request the General Assembly to amend the Roanoke
Charter of 1952, as amended, to provide for a seven member City Council consisting of a
Mayor and Vice-Mayor separately elected at large and five Council members who shall each
be elected fi:om and be a qualified voter in an election district established by Council with
one Council member fi:om each district. The proposed Charter amendment, if enacted by the
General Assembly, would be effective January 1, 2000, and the first election under the
amended Charter would occur on the first Tuesday in May, 2000, when the Mayor and three
Council members would be elected for terms of four years and the Vice-Mayor and two
Council members would be elected for terms of two years. The language of the proposed
Charter amendment is on file for public review in the Office of City Clerk.
GIVEN under my hand this 1st day of October, 1997.
Mary F. Parker, City Clerk
Publish in the Roanoke Times, once on Friday, October 17, 1997.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Ad Number: 658966
Publisher's Fee: $100.30
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
The Roanoke Times
RECEtVE. D
CITY CLE,RKS
~7 NOV-4 /111:04
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
10/17/97 FULL RUN - Friday
Witness, this 20th day of October 1997
Authorized Signature
§§15.2-201 and 24.2o6~4 of
33543-081897, adopted by
the Coum~l of the City, of
Rolnobe o~1 Au~ult 18, 1997,
city of Ro~nok~ on Tue~,
No~ 4, t997, mt the
usual votln~ places and
a.m. Eastom Stond~d Time
and 7:00 p,m., ~ Stan-
dard Time, to determine
~vhether tim quallf~d voto~ of
the General Assembly to
amend the Rodm~ Charter of
~.952, as ame~erl, to pmvibe
cll conslittnl[ of a Mayor and
from ~ be a qualified voter in
an/?nctlofl dlltl~t asto/Misttnd
pro~asnd Charier
If enacted by the General
the Mayor and three Council
membe~ would be ele~tnd for
Cl~k,
GIVEN undm' my hand this
day of October,
(6589~6)
PUBLIC NOTICE
OF
ELECTION DISTRICT (WARD) SYSTEM
REFERENDUM AND EXPLANATION
OF REFERENDUM QUESTION
The Council of the City of Roanoke hereby gives notice of the November 4, 1997,
referendum to be held in the City as to the proposed election district (ward) system for
election of members of City Council. City Council intends to provide public information to
assist the City's voters in making an informed decision as to the proposal. Therefore, the City
Council has directed the City Attorney to prepare this explanation of the referendum question
pursuant to §24.2-687, Code of Virginia (1950), as amended.
EXPLANATION OF REFERENDUM QUESTION
Currently, the seven members of City Council, including the Mayor and Vice-mayor
who are members of Council, are elected at large by the voters. This means that the voters
vote for each of the seven Council members, and each of the seven members of Council
represents the entire City. Under the current system, the Vice-Mayor is the Council
candidate who received the largest number of votes in the most recent regular Council
election, and this person serves as Vice-Mayor for a two-year tenn.
Under the proposed new system, five members of City Council would be elected from
single-member election districts (wards). A district representative on City Council would
have to be a resident of the district from which he or she is elected. Each voter would vote
for only one district representative from the district in which the voter resides. City Council
would establish the boundaries of the election districts. The Mayor would continue to be
separately elected at-large by all the voters. Under the proposed new system, the Vice-
Mayor would also be separately elected at large by all the voters.
The first election under the new system would occur on the first Tuesday in May,
2000, when the Mayor and three Council members would be elected for four-year terms, and
the Vice-Mayor and two Council members would be elected for two-year terms. Thereafter,
all Council members, including the Mayor and Vice-Mayor, would be elected for four-year
terms.
If a majority of the voters voting on the ballot question at the November 4, 1997,
referendum vote in favor of the new election procedures, City Council will request the 1998
Session of the General Assembly to amend the City Charter to implement the new election
procedures.
BALLOT QUESTION
Shall the Roanoke City Charter of 1952, as amended, be
amended effective January 1, 2000, to provide for a seven
member City Council consisting of a Mayor and Vice-Mayor
separately elected at large and five (5) Council members who
shall each be elected t~om and be a qualified voter in an election
district established by Council with one Council member from
each district?
[] YES
[] NO
GIVEN under my hand this 27th day of October, 1997.
Mary F. Parker, City Clerk
H:\ELECT\PU~L~C~.~
~ CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
WILBURN C. DIBLING, JR. FACSIMILE: 540-853-1221
CITY ATTORNEY E-MAIL:cityatty@ci.roanoke.va.us
RECEIVED
CITY CLERKS O~FIC:%
t~VIl~l~'~ PARSONS
~ STE~'~.. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATTORNEYS
August 18, 1997
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re:
Modified Election District Plan
Dear Mayor Bowers and Council Members:
At the City Council work session of August 12, 1997, City Council completed its
work with respect to the proposed modified election district plan. City Council has agreed
to a referendum on November 4, 1997. City Council has also agreed to the specific language
of a proposed Charter amendment that will be the subject of the referendum (attached to this
report as Exhibit 1), the question to be placed on the ballot at referendum (attached to this
report as Exhibit 2) and a map of the proposed five election districts for the election of
members of City Council. A copy of the map, which was adopted by City Council by
motion at its Special Meeting of July 29, 1997, is on file in the Office of City Clerk.
By the attached resolution, City Council may formalize its decisions previously made
by motions adopted at the Council work sessions of July 15, July 29 and August 12, 1997.
The attached resolution also authorizes the City Attorney to file a motion with the Circuit
Court for the City of Roanoke requesting that the Court enter an order, pursuant to §24.2-
684, Code of Virginia (1950), as amended, directing that a referendum be held on November
4, 1997. I will also seek Depamnent of Justice preclearance under the Voting Rights Act as
to the date and procedures relating to the referendum (this is not preclearance of the
substance of the plan which will come only after a positive referendum and enactment by the
General Assembly of the proposed Charter amendment).
H: ~ELECT\L-~LAC. 1
Honorable Mayor and Members
of City Council
August 18, 1997
I will be pleased to answer any questions members of Council have with respect to
these matters.
With kindest personal regards, I am
Sincerely yours,
Wilbum C. Dibling, Jr.
City Attorney
WCD:f
cc: W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
it: \ELE~\L-~. 1
Roanoke City Charter
Proposed §4.1 to Replace Current §4
§4.1
Composition of council; election of mayor, vice-mayor and members; terms;
creation of election districts: vacancies; continuing body.
(a) On and after July 1, 2000, the council shall consist of the mayor,
vice-mayor and five (5) other members to be elected and to serve for the terms
set forth in this section.
(b) The mayor of the city shall be elected at large by the qualified
voters of the city on the first Tuesday in May, 2000. The mayor shall serve for
a term of four (4) years from the first day of July next following the date of
election and until a successor is elected and qualified.
(c) The vice-mayor of the city shall be elected at large by the
qualified voters of the city beginning with the regular councilmanic election
on the first Tuesday in May, 2000. The vice-mayor elected on the first
Tuesday in May, 2000, shall serve for a term of two (2) years from the first
day of July next following the date of election and until a successor is elected
and qualified. Beginning with the election on the first Tuesday in May, 2002,
and thereafter, the vice-mayor shall be elected for a term of four (4) years from
the first day of July next following the date of election and until a successor
is elected and qualified.
(d) In addition to the mayor and the vice-mayor, the council shall
consist of five (5) members who shall be elected from and be qualified voters
in election districts established by council with one (1) council member to be
elected from each district. The election districts shall be designated district 1,
district 2, district 3, district 4 and district 5, and the boundaries of each district
shall be established by ordinance of city council pursuant to subsection (e) of
this section. On the first Tuesday in May, 2000, three (3) council members
shall be elected, one (1) each from districts 1, 4 and 5, for terms of four (4)
years, and two (2) Council members shall be elected, one (1) each from
districts 2 and 3, for terms of two (2) years. Thereafter, Council members shall
serve for terms of four (4) years. All terms of council members shall
commence on the first day of July next following the date of election, and all
council members shall serve until their successors have been duly elected and
qualified.
H: ~I~'LgC~ \Cl-m.g~. 3
EXHIBIT 1
(e) The Council shall, by ordinance and in accordance with the
general laws of the Commonwealth, divide the City into five election districts
for the purpose of electing one member of council from each such district.
(f) Nothing herein contained shall be construed to affect the terms
of council members elected or appointed under the provisions of this charter
prior to the regular councilmanic election in the year 2000 or thereafter until
their respective terms expire.
(g) No person may be a candidate for the office of mayor or the
office of vice-mayor and for the office of council member in the same election.
(h) Any vacancy in the office of mayor, vice-mayor or council
member shall be filled within thirty days, and until the day upon which the
terms of office of council members elected in the next following regular
councilmanic election shall commence, by a majority vote of the remaining
members of council, and if as much as two years of any such unexpired term
of the mayor, vice-mayor or member of council remains at the time of such
next regular councilmanic election, a mayor or vice-mayor or council member,
as the case may be, shall be elected at said election for the remaining portion
of such unexpired term. Any vacancy in an election district shall be filled by
a qualified voter of such district.
(i) The council shall be a continuing body, and no measure pending
before such body shall abate or be discontinued by reason of the expiration of
the term of office or removal of the members of said body, or any of them.
D081397F
BALLOT QUESTION
Shall the Roanoke City Charter of 1952, as amended, be
amended effective January 1, 2000, to provide for a seven
member City Council consisting of a Mayor and Vice-Mayor
separately elected at large and five (5) Council members who
shall each be elected from and be a qualified voter in an election
district established by Council with one Council member from
each district?
[] YES
[] NO
EXHIBIT 2
City of Roanoke
Amended Five Districts
S
Prepared by the Fifth Planning Distdct Commission, January 1997.
Source: 1990 US Census Data and 1992 US Census TIGER Line files.
APPROVED BY MOTION ADOPTED AT
JULY 29, 1997, 3PECIAL MEETING
OF CITY COUNCIL.
Amended 5 Districts
~ District 1
District 2
~ District 3
~ District 4
District 5
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 20, 1997
File #207-373-516
Don Benasich, Director
Retail Operations
Orris Services, Inc.
Historic Route 7A
Manchester, Vermont 05254-0798
Dear Mr. Benasich:
I am enclosing copy of Ordinance No. 33542-081897 authorizing extension of the lease
agreement between the City and Orvis Roanoke, Inc., for premises in the Market Square
Parking Garage building, 19 Campbell Avenue, for a period of five years from
September 1, 1997 to August 31, 2002, at a base monthly rent of $779.45, with an annual
adjustment based upon the Consumer Price Index, plus a percentage of sales, upon
certain terms and conditions. The abovereferenced measure was adopted by the Council
of the City of Roanoke on first reading on Monday, August 4, 1997, also adopted by the
Council on second reading on Monday, August 18, 1997, and will be in full force and effect
ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
H:~.GENDA.gT~AUG.18
Don Benasich, Director
Retail Operations
Orvis Services, Inc.
August 20, 1997
Page 2
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Dana D. Long, Chief, Billings and Collections
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
Phillip F. Sparks, Chief, Economic Development
E. Douglas Chittum, Economic Development Specialist
H:~AGENDA.97~AUG.18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of August, 1997.
No. 33542-081897.
AN ORDINANCE authorizing extension of the lease agreement
between the City and Orvis Roanoke, Inc., for the premises located
in the Market Square Parking Garage building, upon certain terms
and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and the City Clerk are authorized to execute and
attest, respectively, in form approved by the City Attorney, an
extension of the lease agreement for the premises in the Market
Square Parking Garage building at 19 Campbell Avenue, such lease
extension to be for a period of five years from September 1, 1997
to August 31, 2002, at a base monthly rent of $779.45, with an
annual adjustment based upon the Consumer Price Index, plus a
percentage of sales, as more particularly set forth in the report
to this Council dated August 4, 1997, and upon such other terms and
conditions as are deemed by the City Manager to be in the City's
best interest.
ATTEST:
City Clerk.
H:',,ORD',O-ORVIS °'
August 4, 1997
Report No. 97-350
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Market Square Garage Lease with Orvis Roanoke,
Inc.
The attached staff report was considered by the Water Resources Committee at its
regular meeting on July 21, 1997. The Committee recommends that Council authorize the
extension of the lease agreement between the City and Orvis Roanoke, Inc., at 19 Campbell
Avenue for a period of five years from September 1, 1997, to August 21, 2002, in a form
approved by the City Attorney, in accordance with conditions stated in the attached report.
Respectfully submitted
Chairperso(
Water Resources Committee
LFW:KBK:afm
Attachment
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Barry L. Key, Manager, Management & Budget
Dana Long, Chief of Billings & Collections
Report No. 97-350
INTERDEPARMENT COMMUNICATION
DATE: July 21, 1997
TO:
FROM:
Members, Water Resources Committee
~,,'o~afe]3' .~_,~, Director of Utilities and Operations
'~ttr%-tigh ~;~. Robert Herbert, City Manager
SUBJECT: MARKET SQUARE GARAGE LEASE WITH ORVIS ROANOKE, INC.
BACKGROUND:
A. Orvis Roanoke~ Inc~ currently leases approximately 3000 square feet of retail space
from the City of Roanoke in the Market Square Garage (19 Campbell Avenue).
B. Terms of the lease agreement call for the lease to expire on August 31, 1997.
C. Rent on the space has been calculated using a base monthly rent, adjusted annually,
based on the Consumer Price Index (CPI) plus a percentage of retail sales. Rent
collected for 1996 was:
12 mo. X $779.45/mo. = $ 9,353.40
% of sales = $15,710.97
TOTAL RENT $25,064.37
CURRENT SITUATION:
A. Qrvis Roanoke, Inc. desires to renew the lease for a five year period to insure the
continuation of their retail store operation. (See attached letter.)
B. Term~ of the lease, including the monthly rent with annual CPI adjustment and the
percentage of sales to be paid to the City as rent, would remain the same.
ISSUES:
A. Timing.
B. Economic Development.
C. Income to the City.
Water Resources Committee
July 21, 1997
Page 2
Ve
ALTERNATIVES:
A. Committee recommend that City Council authorize the extension of the lease
agreement between the City and Orris Roanoke, Inc., at 19 Campbell Avenue for a
period of five years from September 1, 1997 to August 31, 2002, in a form
approved by the City Attorney.
1. Timing would be met by Orvis to ensure continuous operation of their
retail operation at 19 Campbell Avenue.
2. Economic Development in the City would be enhanced. The City's desire
to maintain a quality retail tenant in the Market Garage would be fulfilled.
Bo
3. Income to the Ci~ would continue.
Committee not recommend that City Council authorize the extension of the lease
agreement between the City and Orris Roanoke, Inc.
1. Timing for Orvis Roanoke, Inc. would not be met.
2. Economic Development opportunity in the downtown Market Area would
be lost.
3. Income to the City could be jeopardized.
RECOMMENDATION:
Committee recommend that City Council authorize the extension of the lease agreement
between the City and Orris Roanoke, Inc., at 19 Campbell Avenue for a period of five
years from September 1, 1997 to August 21, 2002, in a form approved by the City
Attorney.
WRH/EDC:kdc
cc: Director of Finance
City Attorney
Manager, Management and Budget
Director of Utilities and Operations
Director of Public Works
Billings and Collections
E17/15/1'3'37 09:05
91:30'736'28688
RETAIL
PAGE
July 15, 1997
E. Douglas Chittum
Roanoke Office of Economic Development
215 Church Ave., SW
Room 355 Municipal Bldg.
Roanoke, VA 24011
Dear F. Douglas Chittum::
This letter is to acknowledge our intent in renewing the lease at
Avenue, Roanoke, Virginia 24011.
Thanks in advance for your help and cooperation in this matter..
Don Benasich
Direc'(or of Retail Operations
19 Campbell
ORris 5~Rvlc~s, I~¢
DB:sa
HISTORIC ROUTE 7A
J~NCH,~,STE~. VERMONq'
05ZS~.-OTgg
Tt!,/802-362-1300
Fkx/80g-362-0232
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 20, 1997
File #367-467
Mrs. Susanna F. Bingley
c/o Mrs. Martha F. Parrott
3164 West Ridge Road, S. W.
Roanoke, Virginia 24014
Dear Mrs. Bingley:
I am enclosing copy of Resolution No. 33558-081897 memorializing the late William W.
Field, Jr. The Members of the Roanoke City Council and the citizens of the City of
Roanoke extend their deepest regrets at the passing of Mr. Field. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, August 18, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
H:~AGENDA. 97~AUG.18
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 20, 1997
File #367-467
Mrs. Martha F. Parrott
3164 West Ridge Road, S. W.
Roanoke, Virginia 24014
Dear Mrs. Parrott:
I am enclosing copy of Resolution No. 33558-081897 memorializing the late William W.
Field, Jr. The Members of the Roanoke City Council and the citizens of the City of
Roanoke extend their deepest regrets at the passing of Mr. Field. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, August 18, 1997.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:sm
Enc.
H:~,GENDA. 9?~UG.18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of August, 1997.
No. 33558-081897.
A RESOLUTION memorializing the late William W. F:.;!d, Jr.
WHEREAS, the members of this Council have learned, with sorrow, of the passing
on August 2, 1997, of William W. Field, Jr., a distinguished educator and community leader;
WHEREAS, Mr. Field was an educator for more than thirty years, nineteen of which
were spent in the Roanoke City School Division where he served as teacher, track coach,
guidance counselor, Assistant Principal at Woodrow Wilson Junior High School and
Jefferson High School, and Principal at James Monroe Junior High School and Woodrow
Wilson Junior High School;
WHEREAS, Mr. Field also taught graduate courses for the University of Virginia,
Roanoke Center, and was retired from First Union Corporation;
WHEREAS, Mr. Field had served as President of the Roanoke Education Association
and as a Member of the Board of Directors of Planned Parenthood and Big Brothers - Big
Sisters, and he was a Vestry Member at St. John's Episcopal Church;
WHEREAS, Mr. Field had a gift for working with people and was much loved by
students and parents of the Roanoke City School Division where he was known for the
innovative disciplinary methods he developed;
WHEREAS, Mr. Field was also an accomplished pianist who gave freely of his time
and talent; and
WHEREAS, this Council desires to take special note of the passing of this
distinguished Roanoker;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Council adopts this means of recording its deepest regrets at the
passing of William W. Field, Jr., former educator and community leader, and extends to his
daughters, Martha Field Parrott of Roanoke and Susanna Field Bingley of Blacksburg, the
sympathy of this Council and that of the citizens of this City.
2. The City Clerk is directed to forward attested copies of tiffs resolution to Mrs.
Parrott and Mrs. Bingley.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1997
File ft66-102-132-184-223-514
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke on Monday, August 18, 1997,
Council Member Swain commended Norfolk Southern and City employees on
improvements in the 24th Street area. He suggested that the City review the criteria used
by Norfolk Southern in connection with future underpass inspections, and *that the City
periodically monitor the condition of the 24th Street/Shaffers Crossing Underpass. He
expressed concern with regard to electrical wires/cables, and suggested that they be
identified as Iow voltage, high voltage, etc.
The matter was referred to you for appropriate response.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
pc: Rose M. Woodford, Executive Secretary, City Manager's Office
William F. Clark, Director, Public Works
H:~,AGENDA.97~AUG,18
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
August 20, 1997
File ff66-132-188-501
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke on Monday, August 18, 1997,
Vice-Mayor Wyatt referred to a telephone call from a citizen expressing concern that
Trigon Blue Cross Blue Shield does not recognize the City's E-911 emergency ambulance
service as a participating provider.
The matter was referred to you for appropriate response.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc;
Rose M. Woodford, Executive Secretary, City Manager's Office
George C. Snead, Jr., Director, Public Safety
James Grigsby, Chief, Fire and Emergency Medical Services
H. David Hoback, Battalion Chief/EMS Operations
H:'~AGENDA.gT~AUG.18
RECEIVED
CITY CLERKS OFFICE
Office of the City Manager
T/ SEP-5 P3:32
August 29, 1997
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
This is to follow up on your comments from the August 18, 1997, Council meeting
concerning the City of Roanoke ambulance billing practices related to accepting Trigon
payments as a participating member. Currently, the City of Roanoke does not qualify in any of
the Trigon Health Care plans sold in Virginia. Medical transport services in the state of Virginia
(private or public) currently do not contract with Trigon to accept assignment (allowable fee) as
reimbursement for ambulance transportation. The majority of Virginia's pre-hospital care
systems are volunteer based which .provide ambulance transports for no fee. Therefore, no
provisions were made within Trigon BCBS policies to allow contracts between medical transport
services that are fee based.
Mr. Paul Clarey, Manager of Health Care Programs for Virginia Trigon, informs us that
regulations are in the process of being drafted that will allow contracts between fee based
medical transport services and different BCBS policies. According to Mr. Clarey, these drafts
will be finalized by January 1998 and will have provisions for most of Virginia's BCBS
policyholders.
Trigon BCBS accounts for only 6.64% of our total ambulance charges which generate
income of $81,851. Any provision for participation, notwithstanding the co-pay, will affect the
income we currently receive from those ambulance transports.
We will monitor the progress of the pending regulations and keep you advised on this
issue.
Respectfully,
W. Robert Herbert
City Manager
CCi
Mary Parker, City Clerk
George C. Snead, Director of Public Safety
Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 981-2333 FAX (540) 224-3138
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 20, 1997
File #15-132-226
The Honorable Linda F. Wyatt
Vice-Mayor
2543 Round Top Road, N. W.
Roanoke, Virginia 24012
Dear Ms. Wyatt:
At a regular meeting of the Council of the City of Roanoke on Monday, August 18, 1997,
you were reappointed as a City representative to the Total Action Against Poverty Board
of Directors for a term ending August 31, 1999.
~-'"'"*""'~'Sincerely'
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
pc:
Theodore J. Edlich, III, Executive Director, Total Action Against Poverty, P. O. Box
2868, Roanoke, Virginia 24001
Sandra H. Eakin, Deputy City Clerk
H:~AGENDA.OT~AUG.18
FROM : RORNIDKE
RHONE NO. : 540 342 4280
o£
~ti9.
14 2037 10:35RM P~
Plc~,/tYs:
R.nne Tatum
AUG-14-199'7 11:27 540 ,,..~2 4280
P.O1
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011- ! 536
Telephone: (540) 853-2541
Fax; (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
September 4, 1997
File ~411
Ms. Angola E. Norman
1731 Michael Street, N. W.
Roanoke, Virginia 24017
Dear Ms. Norman:
Your request to address Council with regard to Affirmative Action concerns in the City of
Roanoke will be included on the docket for the Monday, September 22, 1997 Council
meeting at 7:00 p.m.
The Council meeting would normally be held on September 15; however, due to the First
Leadership Conference sponsored by the Fifth Planning Distdct Commission in
Chattanooga, Tennessee, the meeting has been rescheduled to September 22.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
CitY Clerk
MFP:sm
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 20, 1997
File ~.40-467
Gilbert E. Butler, Jr., Secretary
Roanoke City Electoral Board
3406 Exeter Street, S. W.
Roanoke, Virginia
Louella C. Thaxton
General Registrar
Roanoke, Virginia
Dear Mr. Butler and Ms. Thaxton:
I am enclosing copy of Ordinance No. 33559-081897 temporarily changing the polling
place for Raleigh Court No. 2 Precinct from Woodrow Wilson Middle School to Roanoke
Church of Christ, 1606 Brandon Avenue, S. W., for the November 4, 1997 and May 5,
1998 general elections, and any primary or special elections required during the 1997-
1998 school year only. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 18, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
H:~AGENDA.gT~AUG.I 8
Gilbert E. Butler, Jr.
Louella C. Thaxton
August 20, 1997
Page 2
pc: Marsha W. Ellison, Chair, Roanoke City School Board, 2030 Knollwood Road,
S. W., Roanoke, Virginia 24018
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
H:~AGENDA.97~AUG.18
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 4.56
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
MARY F. PARKER, CMC/AAE
City Clerk
CERTIFIED MAIL - RETURN RECEIPT REQUESTE .n
SANDRA H. EAKIN
Deputy City Clerk
August 20, 1997
File ~f-40-467
M. Bruce Meadors, Secretary
State Board of Elections
101 Ninth Street Office Building
Richmond, Virginia 23219-3497
Lorraine M. Thompson
Manager, Election Services
Division of Legislative Services
101 Ninth Street Office Building
Richmond, Virginia 23219-3497
Dear Mr. Meadors and Ms. Thompson:
I am enclosing copy of Ordinance No. 33559-081897 temporarily changing the polling
place for Raleigh Court No. 2 Precinct from Woodrow Wilson Middle School to Roanoke
Church of Christ, 1606 Brandon Avenue, S. W., for the November 4, 1997 and May 5,
1998 general elections, and any primary or special elections required during the 1997-
1998 school year only. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 18, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
H:~AGENDA.97~,UG. 18
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of August, 1997.
No. 33559-081897.
AN ORDINANCE temporarily changing the polling place for Raleigh Court No. 2
Precinct from Woodrow Wilson Middle School to Roanoke Church of Christ, 1606 Brandon
Avenue, S.W.; providing for an emergency and an expiration date for this ordinance.
WHEREAS, Woodrow Wilson Middle School will be under renovation during the
1997-1998 school year, and such renovation will make unavailable the normal polling place
for Raleigh Court No. 2 Precinct;
WHEREAS, the Electoral Board has recommended the establishment of a temporary
polling place for Raleigh Court No. 2 Precinct at Roanoke Church of Christ, 2606 Brandon
Avenue, S.W., Roanoke, Virginia 24018, and such temporary polling place is within the
boundaries of Raleigh Court No. 2 Precinct as authorized by §24.2-310, Code of Virginia
(1950), as amended; and
WHEREAS, the temporary change of polling place for Raleigh Court No. 2 Precinct
was duly advertised in a newspaper having general circulation once a week for two
consecutive weeks pursuant to §24.2-306, Code of Virginia (1950), as amended, and a public
hearing with respect to such proposed temporary relocation was held on August 18, 1997;
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Notwithstanding §10-60, Code of the City of Roanoke (1979), as amended, the
polling place for Raleigh Court No. 2 Precinct shall be relocated from Woodrow Wilson
Middle School to Roanoke Church of Christ, 2606 Brandon Avenue, S.W., in this City, for
the 1997-1998 school year only.
2. Such temporarily relocated polling place shall be applicable for the November
4, 1997, and May 5, 1998, general elections and any primary or special elections required
during the 1997-1998 school year only.
3. The City Clerk is directed to forward attested copies of this ordinance to
Louella C. Thaxton, General Registrar, so that notice of this change in polling place can be
mailed to all registered voters of Raleigh Court No. 2 Precinct as required by §24.2-306,
Code of Virginia (1950), as amended, and to the Secretary of the Roanoke City Electoral
Board, the State Board of Elections and the Division of Legislative Services.
4. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage and shall expire by its own terms on the last day of the 1997-1998 Roanoke City
Public School Year. Upon the expiration of this ordinance, the polling place for Raleigh
Court No. 2 Precinct shall be returned to Woodrow Wilson Middle School without further
action of this Council.
ATTEST:
H:hMEASURES\O-POLCHA.3
City Clerk.
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
July 23, 1997
TO:
FROM:
RE:
Mary F. Parker, City Clerk
Wilbum C. Dibling, Cit~ Attorney
Temporary_ Relocation of Polling Place for Raleigh Court No. 2 Precinct
City Council has established a public hearing for August 18, 1997, as to the proposed
temporary relocation of the polling place for Raleigh Court No. 2 Precinct. In connection
with this public hearing, I am pleased to attach the Notice of Public Hearing which should
be published on August 4 and August 11, 1997. I am also attaching the ordinance that
should be considered by City Council after the public hearing on August 18.
Please contact me if you have any questions with respect to this matter.
WCD:f
Attachments
cc: Louella C. Thaxton, General Registrar
NOTICE OF PUBLIC HEARING
Pursuant to §24.2-306, Code of Virginia (1950), as amended, the Council of the City
of Roanoke will hold a public hearing on Monday, August 18, 1997, at 7:00 p.m., in the
Council Chamber of the Municipal Building, 215 Church Avenue, S. W., in the said City on
the proposed temporary relocation of the polling place for the Raleigh Court No. 2 Precinct
bom Woodrow Wilson Middle School to Roanoke Church of Christ, 2606 Brandon Avenue,
S. W., Roanoke, Virginia. A description and map of the proposed temporary change in
polling place may be inspected at the Office of the General Registrar. The temporary
relocation of the polling place for Raleigh Court No. 2 Precinct would be effective for the
November 4, 1997, and May 5, 1998, general elections and any primary or special elections
required during the 1997-1998 school year only.
All parties in interest and citizens may appear on the above date and be heard on this
issue.
GIVEN under my hand this l~t day of August, 1997.
Mary F. Parker, City Clerk
NOTE TO PUBLISHER:
Publish once on August 4, 1997, and once on August 11, 1997.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456 Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
Publish in the Roanoke Tribune, once on Thursday, August 7, 1997.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 20, 1997
File #24-51
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
The Council of the City of Roanoke held a public hearing on Monday, August 18, 1997,
with regard to a proposed amendment to Section 36.1-428, Chapter 36.1, ~, Code
of the City of Roanoke (1979), as amended, by creating an item (3) relative to restricting
the number of ungaraged motor vehicles that may be parked or stored on a lot in the RS-3,
Residential Single-family District.
The proposed ordinance was defeated pursuant to a 0-6 (Council Member White was
absent) vote of the Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
H:~AGENDA.g?~,UQ.18
Gilbert E. Butler, Chair
City Planning Commission
August 20, 1997
Page 2
pc:
Mr. Michael F. Urbanski, 10 S. Jefferson Street, Roanoke, Virginia 24011
Mr. Douglas M. Gimbert, 1534 Seibel Drive, N. E., Roanoke, Virginia 24012
Ms. Donna D. Haley, 315 King George Avenue, S. W., Roanoke, Virginia
24016
Mr. Dennis W. Sink, 1113 - 13th Street, S. E., Roanoke, Virginia 24013
Mr. John H. Kennett, Jr., 133 Kirk Avenue, S. W., Roanoke, Virginia 24011
Mr. William T. Cox, 222 Wentworth Avenue, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Ronald L. Bowles, 3449 Norway Avenue, N. W., Roanoke,
Virginia 24017
Mr. Artist A. Jacobs, 202 Crittendon Avenue, N. E., Roanoke, Virginia 24012
Mr. Jerry W. Hubble, 2936 Richard Avenue, N. E., Roanoke, Virginia 24012
Mr. Norman A. Altizer, 2638 Idlewild Boulevard, N. E., Roanoke, Virginia 24012
Mr. Henry A. Trail, 3052 Parham Drive, S. E., Roanoke, Virginia 24014
Mr. Edward W. Mooneyham, 606 Albemarle Avenue, S. E., Roanoke, Virginia
24013
Mr. Charles W. Hancock, 1016 Estates Road, S. E., Roanoke, Virginia 24014
Mr. Victor L. Bradshaw, 811 Riverdale Road, S. E., Roanoke, Virginia 24014
Mr. Ben A. Burch, III, 923 Curtis Avenue, N. W., Roanoke, Virginia 24012
Mr. Mark A. Gimbert, 1742 Plantation Road, N. W., Roanoke, Virginia 24012
Mr. Phillip P. Wright, 1646 Center Hill Drive, S. W., Roanoke, Virginia 24015
Mr. John R. Graybill, 2443 Tillett Road, S. W., Roanoke, Virginia 24015
The Reverend William R. Klein, 1724 Wilbur Road, S. W., Roanoke, Virginia 24015
Mr. T. Dalton Miller, 1014 Oakwood Drive, S. W., Roanoke, Virginia 24015
Mr. James T. Bagbey, 2319 York Road, S. W., Roanoke, Virginia 24015
Mr. Hubert Sydenstricker, 2513 Mt. Vernon Road, S. W., Roanoke, Virginia 24015
Mr. Mike N. Etchemendy, 2501 Mt. Vernon Road, S. W., Roanoke, Virginia 24015
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
John R. Marlles, Agent, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
H:~AG ENDA,9'/~AUG. BKI
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY COUNCIL NOT ENACT
ANY LEGISLATION LIMITING THE NUMBER OF VEHICLES WHICH A PROPERTY OWNER MAY
PARK ON THAT PROPERTY SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
COMMONWEALTH OF VIRGINIA.
WE THE UNDERSIGNED ASK ROANOKE CITY COUNCIL TO TAKE NO ACTION RESTRICTING
THE NUMBER OF LEGALLY. REGISTERED VEHICLES ONE MAY KEEP ON HIS/HER OWN
PROPERTY, AS THERE ARE ALREADY SUFFICIENT LAWS TO REGULATE ABANDONED AND
UNREGISTERED VEHICLES.
WE THE UNDERSIGNED ASK ROANOKE CITY COUNCIL TO TAKE N.._.QO ACTION RESTRICTING
THE NUMBER OF LEGALLY REGISTERED VEHICLES ONE MAY KEEP ON HIS/HER OWN
PROPERTY, AS THERE ARE ALREADY SUFFICIENT LAWS TO REGULATE ABANDONED AND
UNREGISTERED VEHICLES.
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY
COUNCIL NOT ENACT ANY LEGISLATION LIMITING THE NUMBER OF
VEHICLES WHICH A PROPERTY OWNER MAY PARK ON THAT PROPERTY
SO LONG AS. THAT VEHICLE MEETS THE REQUIREMENTS OF THE
COMMONWEALTH OF VIRGINIA.
WE THE UNDERSIGNED ASK ROANOKE CITY COUNCIL TO TAKE N__QO ACTION RESTRICTING
THE NUMBER OF LEGALLY REGISTERED VEHICLES ONE MAY KEEP ON HIS/HER OWN
PROPERTY, AS THERE ARE ALREADY SUFFICIENT LAWS TO REGULATE ABANDONED AND
UNREGISTERED VEHICLES.
WE THE UNDERSIGNED ASK ROANOKE CITY COUNCIL TO TAKE NO ACTION RESTRICTING
THE NUMBER OF LEGALLY REGISTERED VEHICLES ONE MAY KI~P ON HIS/HER OWN
PROPERTY, AS THERE ARE ALREADY SUFFICIENT LAWS TO REGULATE ABANDONED AND
UNREGISTERED VEHICLES.
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY
COUNCIL NOT ENACT ANY LEGISLATION LIMITING THE NUMBER OF
VEHICLES WHICH A PROPERTY OWNER MAY PARK ON THAT PROPERTY
SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
COMMONWEALTH OF VIRGINIA.
WE THE UNDERSIGNED ASK ROANOKE CITY COUNCIL TO TAKE NO ACTION RESTRICTING
THE NUMBER OF LEGALLY REGISTERED VEHICLES ONE MAY KEEP ON HIS/HER OWN
PROPERTY, AS THERE ARE ALREADY SUFFICIENT LAWS TO REGULATE ABANDONED AND
UNREGISTERED VEHICLES.
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY COUNCIL NOT ENACT
ANY LEGISLATION LIMITING THE NUMBER OF vEHICLES WHICH A PROPERTY OWNER MAY
PARK ON THAT PROPERTY SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
COMMONWEALTH OF VIRGINIA.
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY
COUNCIL NOT ENACT ANY LEGISLATION LIMITING THE NUMBER OF
VEHICLES WHICH A PROPERTY OWNER MAY PARK ON THAT PROPERTY
SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
COMMONWEALTH OF VIRGINIA.
WE THE UNDERSIGNED ASK ROANOKE CITY COUNCIL TO TAKE NO ACTION RESTRICTING
THE NUMBER OF LEGALLY REGISTERED VEHICLES ONE MAY KEEP ON HIS/HER OWN
PROPERTY, AS THERE ARE ALREADY SUFFICIENT LAWS TO REGULATE ABANDONED AND
UNREGISTERED VEHICLES.
I\
WE THE UNDERSIGNED ASK ROANOKE CITY COUNCIL TO TAKE NO ACTION RESTRICTING
THE NUMBER OF LEGALLY REGISTERED VEHICLES ONE MAY KEE-~ ON HIS/HER OWN
PROPERTY, AS THERE ARE ALREADY SUFFICIENT LAWS TO REGULATE ABANDONED AND
UNREGISTERED VEHICLES.
WE RESIDENTS OF THE ROANOKE VALLEr REQUEST TttAT TIlE CITY COUNCIL NOT ENACT
ANY LEGISLATION LIMITING THE NUMBER OF VEHICLES WHICH A PROPERTY OWNER MAY
PARK ON THAT PROPERTY SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
coM)JONWEALTH OF VIRGINIA.
/
.
/x'& ~ /
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY COUNCIL NOT ENACT
ANY LEGISLATION LIMITING THE NUMBER OF VEHICLES WHICH A PROPERTY OWNER MAY
PARK ON THAT PROPERTY SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
COMMONWEALTH OF VIRGINIA.
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY COUNCIL NOT ENACT
ANY LEGISLATION LIMITING THE NUMBER OF VEHICLES WHICH A PROPERTY OWNER MAY
PARK ON THAT PROPERTY SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
COMMONWEALTH OF VIRGINIA.
"PETITION
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY COUNCIL NOT ENACT
ANY LEGISLATION LIMITING THE NUMBER OF VEHICLES WHICH A PROPERTY OWNER MAY
PARK ON THAT PROPERTY SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
COMMONWEALTH OF VIRGINIA.
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY COUNCIL NOT ENACT
ANY LEGISLATION LIMITING THE NUMBER OF VEHICLES WHICH A PROPERTY OWNER MAY
PARK ON THAT PROPERTY SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
COMMONWEALTH OF VIRGINIA.
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY COUNCIL NOT ENACT
ANY LEGISLATION LIMITING THE NUMBER OF VEHICLES WHICH A PROPERTY OWNER MAY
PARK ON THAT PROPERTY SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
COMMONWEALTH OF VIRGINIA.
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY COUNCIL NOT ENACT
ANY LEGISLATION LIMITING THE NUMBER OF VEHICLES WHICH A PROPERTY OWNER MAY
PARK ON THAT PROPERTY SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
COMMONWEALTH OF VIRGINIA.
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY COUNCIL NOT ENACT
ANY LEGISLATION LIMITING THE NUMBER OF VEHICLES WHICH A PROPERTY OWI~ER MAY
PARK ON THAT PROPERTY SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
COMMONWEALTH OF VIRGINIA.
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY COUNCIL NOT ENACT
ANY LEGISLATION LIMITING THE NUMBER OF VEHICLES WHICH A PROPERTY OWNER MAY
PARK ON THAT PROPERTY SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
COMMONWEALTH OF VIRGINIA.
WE RESIDENTS OF THE ROANOKE VALLEY REQUEST THAT THE CITY COUNCIL NOT ENACT
ANY LEGISLATION LIMITING THE NUMBER OF VEHICLES WHICH A PROPERTY OWNER MAY
PARK ON THAT PROPERTY SO LONG AS THAT VEHICLE MEETS THE REQUIREMENTS OF THE
WE RESIDENTS OF THE ROANOKE VAIJLEY REQUEST THAT THE CITY COUNCIL NOT ENACT
ANY LEGISLATION LIMITING THE NUMBER OF VEHICLES WHiClt A PROPERTY OWNER MAY
PARK ON THAT PROPERTY SO LONG AS THAT VEtllCI,E MEETS THE REQUIREMENTS OF THE
WE RES]~DENTS OF THE ROANOKE VAi,l,klT RI,iQUES'[ TtlAT TI-tE CITY (;OUNCIL NOT ENACT
Ably LEGISLATION LIMITING THE NtlMBi,~R OF VEHICI,ES WHI{;tt A PROPERTY OWNER HAY
PARK ON THAT PROPERTY SO LONG AS THAT VEHICLE IqEETS THE REQUIREHENTS OF THE
COIVd'tONWEALTH OF VIRGINIA.
H. Sydenstricker
2513 Mount Vernon Road, S.W.
Roanoke, Virginia 24015
August 18, 1997
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council
One year ago at the second August meetin~ of Roanoke City
Council, I requested that an ordinance be passed to limit
the number of un~araged automobiles that could be allowed
the residents of a home in a residential area.
Since that meeting, Mr. Morells and the Planning Commission
have prepared a suggested ordinance amendment which would
limit the number of such vehicles. Mr. Morells has worked
diligently and weighed the matters of need by the residents
versus the scenic value to the neighbors and has prepared
an equitable ordinance amendment.
As you know, at the present time unused or unsightly vehicles
could be collected in any neighborhood including the one in
which you live.
Please keep our city beautiful and pass this ordinance
amendment as soon as possible.
Respectfully submitted,
Hubert Syde~tricker
B.6o
August 18, 1997
The following citizens have called to vote aqainst the proposed
amendment to Zoning Code to provide for the restriction of the
number of ungaraged motor vehicles that can be parked or stored on
a lot in the RS-3, Residential Single Family District:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
Jackie Holmes -
Dr. Young S. Kang -
Diana Thomason -
Donna Whitehead -
Elizabeth Dobbins -
Anne & Glenn King -
Bill Cox -
James Dillon -
Bradley Dobbins -
R. N. Mann -
Karen Taylor -
Ron Bowles -
Diane Bowles -
Peggy Vass -
Keith Martin -
Carla Clifton -
Mark Young
David Kinsler
Janet Neighbors -
Richard Long -
Jeffrey L. Elkins -
Gary Rogers -
Frances Lam -
Ray Harris -
Gary Clifton -
Marjene Hollingsworth
Rupert Oliver -
Allen Watson -
Steven Board -
Citizen Raleigh Ct. Area.
Macaluso Dudley -
Ben Butch -
Jack Winders -
Pauline Payne -
Lee McDaniel -
Concerned citizen -
Carolyn Burch -
against amendment
leave code alone as is
do not change
do not change
do not change ordinance
against any change
against change
do not change
leave code as is
against change
against change
leave alone; do not change
against change
against change
against change
against change
oppose 5 car limit; do not change
ordinance
oppose any change
against change
against change
against change
against change
against change
against change
against change to ordinance
- oppose change
against change
against change
against
- against change in ordinance
against
against
against any change in ordinance
against change
against amendment to ordinance
against
against
Citizens aqainst proposed amendment for limitations on ungaraged
vehicles.
Page 2
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
W. W. Dunbar, Jr. -
Pat Grant -
Evie Kingery -
Kim Warner -
Ann Thomasson -
Rose Ayers -
Dr. Jimmy Farley -
Juanita Thompson -
Lucy Johnson -
against
against
against
against
against
against
against
against amendment
opposed to limit
vehicles
Orville T. Martin, Sr. - against
Esther W. Martin
Tommy Cox
W. C. Cyrus
R. W. Pedigo
Larry Bailey
Willard Hamill
- against
- against
- against
- against
- against
- against
on number of
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
7O
71
72
73
74
75
76
77
78
79
8O
81
82
83
84
Jack Disher -
Juanita McLain -
George Milan -
Joanne Holland -
Douglas Hunley -
Ray Miller -
Keith Myers -
Thomas Hill -
Phillip Leffell -
Martha Hunley -
Sherry Moore -
Cal Gamble -
Diane Kidd
Lawrence P. Bland
Jean Breedlove
Darline Hamlin
Jay Willhide -
Tony Hamlin -
Sandy Bass-Cors -
Curtis G. Jones -
Kimberly Williamson -
Stacey Tear -
Layne Stanley -
Paul Perry -
Teresa Kennedy -
William O. Thomas -
Harry Hamlin -
Charles Bushnell -
Judy Pruitt -
Charles Bushnell III -
Helen Saul -
against
against
against
against
against
opposed to 5 car limit
against
against
against
against
opposed to 5 car limit
against amendment on 5 car limit
opposed to 5 car restriction
against amendment
against (Raleigh Ct. resident)
against 5 car limit
against 5 car limit
against amendment
against (Executive Director for the
Coalition for Auto Repair Equality)
against 5 car limit
against amendment
against 5 car limit
against change in ordinance
against amendment
opposed to amendment
opposed to amendment
opposed to amendment
opposed to amendment
opposed
opposed
opposed
IN THE COUNCIL OF
T~CITY
OF ROANOKE, VIRGINIA,
AN ORDINANCE amending and reordaining S36.1-428, General
Standards, by the addition of new subsection (d), of Division 2,
Off-Street Parking and Loading Requirements, of Article IV.
Supplementary Regulations; of Chapter 36.1, Zoning, of the Code of
the City of Roanoke (1979), as amended, to regulate the parking of
vehicles on private property in the RS-3, Residential Single Family
District.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.1-428, General Standards, of Division 2, Off-
Street Parking and Loading Requirements, of Article IV.
Supplementary Regulations; of Chapter 36.1, Zoning, of the Code of
the City of Roanoke (1979), as amended, is hereby amended and
reordained to read and provide as follows:
ARTICLE II. CONSTRUCTION OF LANGUAGE AND DEFINITIONS
ARTICLE IV. SUPPLEMENTARY REGULATIONS
DIVISION 2.
OFF-STREET PARKING AND
LOADING REQUIREMENTS
Sec. 36.1-428. General Standards.
(d) The owner of any lot which is zoned RS-3 may
not regularly park or store, or permit the parking or
storage of, more than five (5) motor vehicles on said
lot, outside of a garage, building or accessory
structure, except that one (1) additional motor vehicle
shall be permitted for each additional bedroom over three
(3).
ATTEST:
City Clerk.
H:\ORD-CA\O-PARK.UNG
WILLIAM R. KLEIN
540-345- 1155
1724 WILBUR ROAD S.W. ROANOKE. VIRGINIA 24015
August 4, 1997
The Roanoke City Council
Roanoke Municipal Building
Roanoke, Virginia 24011
Dear Council Members:
Recent articles in the Roanoke Times
concerning the need to reclaim the decaying perimeters of the
inner city have, hopefully, awakened in our citizens a
renewed desire not only to restore those parts of the city
which have become eye-sores, but also to preserve from that
fate the still-beautiful neighborhoods of our city. It is to
this end that we know we can count on your support of the new
proposal being presented by the Planning Commission regarding
the number of vehicles which can be permanently parked at a
city residence.
We have in our section of Raleigh Court
a resident whose yard holds at least seven, some-times more,
old cars in various stages of rust. We are disturbed by this
visual blight on our lovely neighborhood and fearful of the
detrimental influence it will have on our property values.
Thank You,
Dorothy M. Klein and William R'.
Roanoke City Planning Commission
August 18, 1997
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Application to amend Section 36.1-428, Zoning, Code of the City of
Roanoke (1979),as amended, by creating item (3) relative to restricting the
number ofungaraged motor vehicles that can be parked or stored on a lot in
the RS-3, Residential Single Family District.
Purpose of the proposed ordinance amendment is to limit the number ofungaraged
operative motor vehicles that can park on a lot in the RS-3, Residential Single
Family District.
Bo
On August 15, 1996, a communication from Mr. Hubert Sydenstricker, Jr., 2513
Mount Vernon Road, S.W., and a petition (attached) signed by 54 residents of Mount
Vernon Road, W'dbur Road and Blair Road was transmitted to Roanoke City Council
with a request that City Council consider an ordinance limiting the number of motor
vehicles that can be parked on a lot in a residential area.
Neighborhood residents have expressed concern that the parking of an excessive
number of motor vehicles on a lot in a residential area creates an unsightly condition
that will result in a decline in the surrounding property values over time.
Raleigh Court Civic League in correspondence dated October 4, 1996 (attached),
indicated their support of the residents' request that an ordinance be considered
limiting the number of vehicles which may be parked on a lot in a residential district.
In addition to the concerns expressed by the residents, the correspondence from Mr.
Michael Urbanski, President, noted that the parking of such a large number of older
vehicles in "plain view represents an attractive nuisance and thus implicates public
safety concerns."
Ci_ty Attorney, at the request of City Council, prepared a report which was presented
to City Council on November 18, 1996. The report notes that City Council has the
authority to limit the number of motor vehicles parked or stored outside of a garage
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
or accessory structure in a residential area based on the size of a lot or the zoning
classification of a lot.
II. Current Situation:
Ao
Currently, the Ci _ty's zoning ordinance does not contain any restrictions regarding the
maximum number of ungaraged operative motor vehicles that can be parked on a
regular basis on a lot in a residential zoning district.
Bo
Planning Commission Ordinanc~ and Names Subc0mmitt¢c, discussed the matter at
their February 21, 1997, meeting and directed staffto prepare a draf~ amendment.
Co
Drat~ amendment, prepared by staff (attached), would restrict the number of
ungaraged operative motor vehicles which would be regularly parked on a lot in the
RS-3, Residential Single Family District to no more than five vehicles. The RS-3
district requires a minimum lot size of 5,000 square feet, the smallest permitted lot
size in any single family residential zoning district. One additional vehicle could be
parked on the lot for each additional bedroom over three.
Do
~ has received several calls from citizens expressing concern with any
amendment which would restrict the number of motor vehicles which would be
parked on a lot in a residential area. In addition, staff has been contacted by a
representative of the Southwest Virginia Car Council expressing concern that the
proposed amendment may lead to further restrictions on the fights of motor vehicle
owners (correspondence attached).
Eo
planning Commission public hearing was held on June 4, 1997. Mr. John Maflles,
Chief of Planning and Community Development, summarized the proposed
amendment. Mr. Marlles noted that the proposed amendment had been requested by
a group of residents in the Raleigh Court neighborhood who were concerned about
the large number of vehicles which were parked on a residential lot in their
neighborhood. Mr. Marlles noted that the proposed amendment would permit up to
five vehicles to be parked on a lot in the RS-3 zoning district. Vehicles parked in a
garage are not counted in the total. Mr. Marlles also stated that a property owner
could park additional vehicles on his lot if the house had more than three bedrooms.
Commission members discussed the proposed amendment. Several members of the
Commission stated they believed that the amendment should be extended to other
residential zoning districts in the City. Commission member also questioned the
definition of bedroom.
Mr. Tom Cox appeared before the Commission on behalf of the Southwest Virginia
Car Council. Mr. Cox stated that while he had no objection to the inoperative and
abandoned vehicle ordinance that had been enacted, he was concerned with the
Members of Council
Page 3
frequency of legislation and ordinances being passed just to pass laws. Mr. Cox
stated that he believed that this was a dispute among neighbors and the Commission
was charged with serving and representing everyone in the City.
Mr. Ray Bowles withe the Star City Cruisers appeared before the Commission and
stated that Mr. Cox had covered everything pretty thoroughly.
Mr. Ben Birch appeared before the Commission and stated that he was representing
the Blue Ridge Model A and the British Car Club. He said that his groups felt the
amendment was unconstitutional and urged the Commission to vote against it.
Ms. Diane Bowles appeared before the Commission and stated that she and her
husband owned a home in Roanoke City and said that she knew a lot of families who
had adult children living at home who had automobiles.
Mr. Hubert Sydenstricker (2513 Mount Vernon Road, S.W.) appeared before the
Commission and stated that he felt the request was reasonable and should be
approved.
The Commission moved to continue the matter until the Commission's meeting in
July.
Continued Planning Commission hearing was held on July 2, 1997. Mr. Marlles
stated that the staff'recommendation had not changed since the June 4, 1997, meeting
of the Commission.
Mr. Hubert Sydenstricker (2513 Mount Vernon Road, S.W.) appeared before the
Commission and read from a prepared statement (attached).
Mr. Mike Etchermendy (2501 Mount Vernon Road, S.W.) appeared before the
Commission and stated that he believed that property values were being lowered in
his neighborhood because there were up to 15 vehicles parked on Dr. Farley's lot.
Mr. John Kennett, Jr., attorney for Dr. Farley, appeared before the Commission. Mr.
Kennett noted that it was the City Attorney's opinion, as stated in his
correspondence, that Dr. Farley's vehicles would be grandfathered if the proposed
amendment was adopted. Mr. Kennett also voiced his concern about the proposed
amendment being a proper planning instrument as well as a possible regulation of a
person's first amendment right of expression.
Mr. Ben Birch (923 Curtis Avenue) appeared before the Commission and stated that
the Commission would be limiting the freedom of Americans and no further
restrictions were needed.
Members of Council
Page 4
Mr. Mitch Wheeler (1333 Lakewood Drive) appeared on behalf of the Raleigh Court
Civic League and stated the neighborhood organization was in support of the
proposed amendment.
Mr. Tom Cox, representing the Southwest Virginia Car Council, stated that the
Council was concerned about the lack of objectively on the part of the Commission.
Mr. Cox commented that he was also concerned that the City would take the
proposed ordinance and make it something beyond its original intention.
Mrs. Franklin read two letters into the record from Phillip P. Wright (1646 Center
Hill Drive) and Dorothy and William Klein (1725 Wilbur Road, S.W.), which are
attached.
III. Recommendation:
The Planning Commission, by a vote of 4-0 (Mrs. Duerk, Mrs. Coles and Mr. Manetta
absenQ recommended approval of the proposed amendment. The Commission felt that the
proposed amendment provided for a reasonable number of motor vehicles which could be
parked on a lot within the City's RS-3, Residential Single Family zoning district, while
preventing a potential source of blight from re-occurring in this neighborhood and other
similar residential neighborhoods in the City.
Respectfully submitted,
JRM:mpf
attachments
cc: Assistant City Attorney
Hubert Sydenstricker
Michael F. Urbanski, President, GRRCL
Jimmy Farley
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
PROPOSED ZONING ORDINANCE AMENDMENT
REVISED JULY 2, 1997
1. Comment:
In October, 1996, a group of residents of Mount Vernon Road, S.W., expressed concern
regarding a large number ofungaraged vehicles (properly licensed and registered) that were
parking on a lot in a residential neighborhood. The residents understand that the existing
problem in their neighborhood would be grandfathered, but would like to prevent the
problem from occurring in other locations in their neighborhood and the City. This practice,
if it becomes widespread, has the potential to be a source of blight, especially in those
residential zoning districts which permit smaller lot areas.
Proposed Amendment:
Section 36.1-428. General standarda.
(d)
The owner of any lot which i~ zone(l RS-3 may not regularly park or store, or pernfit
the parking or storage of, more than five (55 motor vehicles on said lot, outside of
a garage, buiding or accessory structure, except that one (1) additional motor vehicle,
shall be permitted for each additional bedroom over three (3).
August 1§, 1996
Dear Mayor Bowers and City Council:
Several years ago a lady in Roanoke had so many cats that she
and the cats became a nuisance to the neighbors. When this
happened City Council passed an ordinance prohibiting more
than a certain number of cats.
A similar situation has come to pass in our neighborhood, only
this time the problem is unsightly automobiles.
Dr. Farley has a collection of unsightly cars on his property
at 2429 Mt. Vernon Road, S.W.--up to 12 or more at a time.
He says they are all licensed and in operating condition
and that there is nothing anyone can do about it. What he
says is probably true under present circumstances.
We know these unsightly cars degrade our neighborhood and
will cause our property to become less valuable over a
period of time. Of course this will eventually lower the
tax base in this area.
We are requesting Council to pass an ordinance to limit the
number of vehicles that are not garaged to two for each
licensed driver residing at an address in a residential area.
We do not feel that this is an unreasonable request and it
would ~ose no hardship on anyone using such vehicles as
they are intended to be used.
Please look into passing such an ordinance and providing
us with some relief from this unsightly nuisance.
3.C.
We, the und~stgned, request tha~ an ordinance be passed
to limi~ the number of vehicles that may be parked at one
address in a residential area.
We, the undersigned, request that an ordinance be passed
to limit the number of vehicles that may be parked at one
address in a residential area.
We, the undersigned, request that an ordinance be passed
to limit the number of vehicles that may be parked at one
address in a residential area.
We, the undersigned, request that an ordinance be passed
to limit the number of vehicles that may be parked at one
address in a residential area.
B~FLTTO .. 224 313S~
~aryF. PaFkor0 CleFk
Greater Raleigh COurt Civic _l gue
P. O. ~ ~92 · Ro~ok~, VA 2401~
Octobe~ 4,
Dear XaMor ]lower.
· S~ine ~ill a
~ti~ o~ ~lei h icker, a ~e~ld
~Y, ~co~ 7, xg~ -- - ~- ~ ~~ C~- ....... ~t of
cae n~r o ~...
-
P~Y
~e e~re t~t Chis
the ~lt~ d ~k~
the ~i ~i~
...... ?~_ ~ ~~M
em ~lic ~ety ~e~e. c~l~ ~i~ a~ ch~
cc; (]RCC:L Boerd
Very truly
~ub~r~ ~rbez~, Cicy
~enocricker
2513 H~, vernon Road
F'RO~I : NI:ITIOIN¢~ OPTICRL PFO~ NO. : 7~ 36~ 55?4
SOUTHWEST VIRGINIA
CAR COUNCIL
To: Mr, John Marik:.~
Roanoke City Plamtin8 Dept.
May 27,1997
From: ]'om Cox
Southw¢.sl Virginia Car Coutx, il
Al out moa recent rrt-,et~ we dL~cussed both propo~cd amcadmcm~ to Section
36. 1-428 regardinK motor w:hicles, With o,ct sixty people in attendance, it was d~cided to
oppose any amendment limiting its: numbcr af lei~ally! registcrc, d vchick..'s one may keep at
their residem:e for th~ tbilowln
I. This i.n a precedent setting amendment ',~'eetin~ k:gally rc$istcrod rani insured
vehicles, which could g'-d.sily be expanded. F)ur~ ti,is past year or ss) thc city has anlcndcd
rrmny items slxenstl~nin8 laws lo prot~.x:t n0ighborhoods a6uit~ the keeping of
ul~'gistertnl or abandoned vehicles. 'FIx:.~ laws m'c a bcnelh tv iht: commut~ity and have
drawa no obje¢llons from ~:itize~n affdialecl wilh out Stoup, comprised of average
ci~lill-nms and havint4 no monctary aUplx-~rt. Wc feel lhal to rc-6u .lute legally r~istcrc, d
.immred vehiclex, upon which property taxes hav~: also hem paid, L,, ovc:rkill.
2. Aside from being arbitrary and capricious, this amcndm~-nt will have rr, eft,.'ct ou Jimmy
Farley, the individual with many cam, at whom thia un~ndmcnt L,, aimcd.dt~ tt, a
grandfather clau~e. Why then ck~ we necd another law simply for thc purFn.,.~ ofhavi.8
3. This law is based ul~,n the traditional nuclem family, atal may be discriminatory agait~l
disadvantaged persons forc~xl u,, liv~: with ~vcral cxtcmlcd t~,61k-~ tuak'r one roof. duc to
economic hardship. By limiting the rlumb~r of cars that ~:ould bc kept at a t~.-sklcm:c,
sev~t~ bec'~lwhu~rs mJ~t not have The ~ut~c m:c~,.-~ 1o the job market as mos'r all'luc.t
fl~l~b~. '
4. The overall cost of i,~.,,utma.-~:, tags. as well as much needed n:v~:uuc h:i~ paid as
pemonaJ property tax will tend to rcgulat~; rix; number of cars kcpt at a rcsidcs,:c.
$. This amendment i-vulv~.-a thc ~;ily in a small isolated dispute at~n,ng ~ishburs. Whik~
the ,,--kiys' interesl is weU intemionod, tin: ttc~:ds of all cilizen.q and rtol just a vocal mim,~ try
mu~ bc rcprc'sented.
SOUTHWEST VIRGINIA
was the propoacd amerldmcnt to ~gu~te ~k~ in tmnl y~ds or
~W~. ~ ~ ~,.~ flora y~'? W~ a ~ ~kcd ~ I~ driveway
~ violin? ~t b a p~d ~u~? ~ot eye.otto c~ a~rd a
drive.
i~fit~l coa~ls ~t Ji~ Fatty. ~. co~er our
President
Suuthwe~ Virgb~La ("ar Council
Please li~el free Io ~;ontacl me al my ot]ice at 362-W~(IO .
HUBERT SYDENSTRICKER
2513 Mt. Vernon Road
Roanoke, VA 24015
This is submitted in support of the proposed ordinance.
Mr. Cox has stated that there are too many laws
restrickting the rights of individuals. Also that an
ordinance would not affect the situation presently
existing as it would be "Grandfathered".
If everyone were perfect, there would be no need
for laws; however, the reason we have any laws at all
is to curb the unreasonable demands of some individuals.
The City of Roanoke is a good place to live and
for the most part a beautiful city. We should make
every effort to maintain its beauty and make it an even
better place to live.
Shouldn't we make an effort to keep and improve the
appearance of our properties? Excess in anything can be
detrimental to values and appearances. When this excess
gets out of hand, then laws should make the determination
of what is excess. It is such an excess we are trying
to prohibit in the future.
As for Mr. Cox' statement that there amy be need for
more than five automobiles at a three-bedroom dwelling--
just how many families needing multiple cars can live in
a three-bedroom house?
The residents in my neighborhood fully support this
ordinance and we appreciate the consideration of the
Planning Commission in recommending such an ordinance.
1646 CENTER HILL D
I~OANOKE, VIRGINIA 24!I
WILLIAM R. KLEIN
540-345-1155
1724 W~LBUR ROAD S,W, ROANOKE, VIRGINIA 24015
Roanoke Planning Commission
June 26, 1997
We regret that we will be out of town when you meet on
Wednesday, July 2nd, and consequently unable to voice our
support of a proposed ordinance before you. The specific
ordinance to which we lend our unwavering support would place
a limit on the number of un-garaged vehicles at a single
residence.
Parked vehicles lined up in a row in residential yards, and
clearly visible from the street, certainly do not enhance the
beauty and value of a neighborhood. At a time in our city's
history when there is a new push to improve decaying neigh-
borhoods in the inner city, such an ordinance would help
prevent such decay in the suburbanneighborhoods of Roanoke.
We urge you to adopt such a reasonable ordinance.
JUN 30 Ic)Q'/
Sincerely,
Dorothy M. Klein
William R. Klei]
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of §15.1-431, Code of Virginia
(1950), as amended, the Council of the City of Roanoke will hold a
Public Hearing on Monday, August 18, 1997, at 7:00 p.m., or as soon
thereafter as the matter may be heard, in the Council Chamber in
the Municipal Building, 215 Church Avenue, S.W., in order to
consider an amendment and revision to Chapter 36.1, Zoning, Code of
the City of Roanoke (1979), as amended.
The proposed amendment would amend the following section of
Chapter 36.1, Zoning, of the Code of the City of Roanoke (1950), as
amended: §36.1-428, to provide for the restriction of the number
of ungaraged motor vehicles that can be parked or stored on a lot
in the RS-3, Residential Single Family District. A copy of said
proposed amendment is available for review in the Office of the
City Clerk, Room 456, Municipal Building. Questions about the
content of the proposed regulation should be directed to the Office
of Community Planning, 853-2344.
All parties in interest may appear on the above date and be
heard on the question.
GIVEN under my hand this 29th day of d~j]3 , 1997.
Mary F. Parker, City Clerk.
H:\NOTICE\N-UNGARA
Mary F. Parker, CMCIAAE
c~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
August 20, 1997
File f~36-144
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke on Monday, August 18, 1997,
Mr. Phillip P. Wright, 1646 Center Hill Drive, S. W., raised questions with regard to the
proposed automated refuse collection service which will be initiated in the City on
September 8, 1997.
The matter was referred to you to address Mr. Wright's concerns.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Mr. Phillip P. Wright, 1646 Center Hill Drive, S. W., Roanoke, Virginia 24015
Rose M. Woodford, Executive Secretary, City Manager's Office
William F. Clark, Director, Public Works
James A. McClung, Manager, Fleet and Solid Waste Management
H:~AGENDA.9'/~UG.18