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Home My WebLink AboutCouncil Actions 10-22-97TROUT 33617 ROANOKE CITY CO UNCIL REGULAR SESSION October 22, 1997 12:15 p. na CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order-- Roll Call. All Present. Ao A report of the City Manager with regard to fire prevention re-engineering. (15 minutes) File #70 Received and filed. Bo A report of the City Manager with regard to recommended expenditures to address critical Capital Maintenance and Equipment Replacement needs - General Fund. (15 minutes) File #60-270 Received and filed. Vice-Mayor Wyatt inquired about additional cellular telephones for the Police Department. Council Member Swain inquired about additional street sweepers. At 1:05 p.m., the meeting was declared in recess until 2:00 p.m. 2 ROANOKE CITY CO UNCIL REGULAR SESSION October 22, 1997 2:00 p. na CI T Y C 0 UNCIL CHAMBER ,4 GENDA FOR THE COUNCIL 1. Call to Order-- Roll Call. All Present. The Invocation was delivered by Council Member C. Nelson Hams. The Pledge of Allegiance to the Hag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. The Mayor recognized law professionals from Lviv, Ukraine, participants in the Community Connections Program. 3 Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting w/ll be replayed on Channel 3 on Thursday, October 23, 1997, at 7:00 p.m. PRESENTATIONS; The Mayor presented a proclamation declaring the year 1998 as "150th Anniversary of Women's Rights Movement, Living the Legacy: Women's Rights Movement 1848-1998" to Vice-Mayor Wyatt. THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, MUNICIPAL BUILDING, OR AT 853-2541. e CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 A communication t~om Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. 4 C-2 RECOMMENDED ACTION: Concur in request for Council to convene in File #15-110-132 Executive Session. A communication from Kathryn V. Weikel tendering her resignation as a member of the City of Roanoke Transportation Safety Commission, effective October 31, 1997. C-3 RECOMMENDED ACTION: Accept the resignation and receive and file the File # 110-316 communication. Qualification of the following persons: James O. Trout as a member of the Economic Development Commission for a term ending June 30, 2000; Robert E. Tonkinson, Jr., as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2001; and Calvin H. Johnson as a member of the Roanoke Civic Center Commission for a term ending September 30, 2000. RECOMMENDED ACTION: Receive and file. File #15-110-192-429-450 REGULAR AGENDA 0 HEARING OF CITIZENS UPON PUBLIC MATTERS: a0 Request to address Council w/th regard to benefits to the City of Roanoke as a result of the proposed Colonial Downs Racing Center. James Peterson, III, President, Colonial Downs. (10 minutes) Received and filed. File #54-388 5 bo Request to present an informational update on "Ruby's Tiger Rescue Fund." Beth Poff, Executive Director, Mill Mountain Zoo. (10 minutes) Received and filed. File #54-67 Co Presentation by Virginia Amateur Sports, Inc. Peter R. Lampman, President. (10 minutes) Received and filed. File #334 4. PETITIONS AND COMMUNICATIONS: ao A communication from the Roanoke City School Board requesting appropriation of $169,459.00 representing proceeds from the 1997-98 Capital Maintenance and Equipment Replacement Fund, to be used for music equipment, replacement of school buses, vehicle replacement, facility maintenance, and facility improvements at Garden City Elementary School and Breckinddge Middle School; fitrther requesting appropriation of certain grant funds; and a report of the Director of Finance recommending that Council concur in the requests. Adopted Ordinance No. 33617-102297. (7-0) File #60-270-467 Council Member Swain requested clarification from the Roanoke City School Board reqarding a recent newspaper article which indicated that the School system might have an $84,000.00 shortfall in the high school athletic program. File #60-467 5. REPORTS OF OFFICERS: a. CITY MANAGER: A report with regard to recommended expenditures to address critical Capital Maintenance and Equipment Replacement needs. Received and filed. (7-0) File #60-270 2. A report with regard to a dental insurance contract with the Roanoke Valley Consortium. Received and f'ded. (6-1) (Mayor Bowers voted no.) File #58-184 Council Member White left the meeting at 3:05 p.m. ITEMS RECOMMENDED FOR ACTION: A report recommending execution of an agreement with Habitat for Humanity in the Roanoke Valley to provide for reimbursement of certain costs upon completion and.sale of properties located at 428 Albemarle Avenue, S. W., 1105 Sixth Street, S. E., and 1703 Chapman Avenue, S. W., under the Vacant Lot Homesteading Program. Adopted Resolution No. 33618-102297. (6-0) (Council Member White was absent) File 0178-200-399 A report recommending that Council officially notify the Virginia Department of Transportation of its approval of the low bid submitted by Allegheny Construction Company, Inc., in the amount of $3,964,028.00 for the 1-581 interchange project, including the bicycle/pedestrian facility. Adopted Ordinance No. 33619-102297. (6-0) (Council Member White was absent) File #77-379-455-467-514 7 A report recommending amendment of Resolution No. 33583- 092297 adopted on September 22, 1997, which approved Amendment No. 3 to the City's contract with Hayes, Seay, Mattern and Mattem for engineering services in connection with the Hunter Viaduct/Williamson Road bridge. Adopted Resolution No. 33620-102297. (6-0) (Council Member White was absent) File 11102-223-278 A report with regard to abandonment of a sanitary sewer easement at 310 Robin Hood Road, S. E., Official Tax No. 4080905. Adopted Ordinance No. 33621 on first reading. Member White was absent) File 1127-28 (6-0) (Council A report recommending adoption of a measure which will allow the City to indemnify the Commonwealth of Virginia and the Department of Criminal Justice, in connection with acceptance of a state grant to continue funding for the Office on Youth program. Adopted Resolution No. 33622-102297. (6-0) Council Member White was absent) File 11236-304 A report recommending appropriation of $37,953.00 to provide funds for the Blue Ridge Independent Living Center. Adopted Ordinance No. 33623-102297. (6-0) (Council Member White was absent) File 1160-72-236-326-335-353 A report with regard to the Virginia Juvenile Community Crime Control Act of 1995. Adopted Resolution No. 33624-102297. (60) (Council Member White was absen0 File 115-137-305-382 bo DIRECTOR OF FINANCE: A report recommending an amendment to the City Code to comply with General Assembly legislation relating to the Business, Professional and Occupational License Tax. Adopted Ordinance No. 33625 on first reading. (6-0) (Council Member White was absent) File #24-50-79-322 c. CITY ATTORNEY: A report with regard to the threshold for competitive procurement. Adopted Ordinance No. 33626-102297. (6-0) (Council Member White was absent) File #24-497 A report with regard to sale of real property for delinquent taxes. Adopted Resolution No. 33627-102297. (6.0) (Council Member W~nite was absent) File #2-79-140 6. REPORTS OF COMMITTEES: ao A report of the Bid Committee with regard to steam pipe replacement at the Water Pollution Control Plant, recommending that the City Manager be authorized to enter into a contractual agreement with Process Piping and Welding, Inc., in the amount of $205,883.59; and a report of the City Manager recommending that Council concur in the recommendation. Council Member John H. Parrott, Chairperson. Adopted Budget Ordinance No. 33628-102297 and Ordinance No. 33629-102297. (6-0) (Council Member White was absent) File #60-27-468 7. UNFINISHED BUSINESS: None. 9 INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ao Ordinance No. 33611, on second reading, authorizing the exchange of a certain 0.108-acre parcel of City-owned property located at the Falling Creek Watershed in Bedford County for a certain 0.108-acre parcel of property owned by the Jeters Chapel Church of the Brethren located in Bedford County, upon certain terms and conditions. Adopted Ordinance No. 33611-102297. White was absent) File #2-166-215-468 (6-0) (Council Member bo Ordinance No. 33614, on second reading, granting a revocable hcense to allow for the encroachment of a four foot high chain link fence over and into the public right-of-way at 3624 Yellow Mountain Road, S. E., Official Tax No. 4300426, upon certain terms and conditions. Adopted Ordinance No. 33614-102297. White was absent) File #169-322-468-514 (6-0) (Council Member Co Ordinance No. 33615, on second reading, granting a conditional permit to allow for the encroachment of an ex/sting building over and into the right-of-way along the alley located to the rear of property commonly known as 26 Church Avenue, S. W., identified by Official Tax No. 1012306, upon certain terms and conditions. Adopted Ordinance No. 33615-102297. White was absent) File #169-468-514 (6-0) (Council Member A Resolution designating and naming a certain bridge over the Roanoke River located on newly extended Peters Creek Road between Shenandoah Avenue, N. W., and Brandon Avenue, S. W., in the City of Roanoke as Veterans Bridge. Adopted Resolution No. 33630-102297. White was absent) File #102-110-200-518 (6-0) (Council Member l0 eo A Resolution waiving the requirement of City residency for Christie Meredith Kelsey, a Commissioner of the City of Roanoke Redevelopment and Housing Authority. Adopted Resolution White was absen0 File #110-178 No. 33631-102297. (6-0) (Council Member A Resolution estabhshing a special meeting of the Council of the City of Roanoke to be held on October 28, 1997. Adopted Resolution White was absen0 File #58-132 No. 33632-102297. (6-0) (Council Member o MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and/or comments by the Mayor and Members of City Council. The City Attorney was instructed to prepare the proper measure memorializing the late William IL Hacldey, Sr., Administrator for Alternative Education, and Andrew W. Hull, Supervisor of Music. File #80-367-467 bun~cil. Me_m_be.r Swain expressed concern regarding complaints out mr pollutio.n in a certain section of the City; whereupon, the (,~lty Manager adwsed that such matters are addressed by the State Air Pollution Control Board and the City would work with any citizen who has a complamt. The Mayor requested that an information article be published in the "City Page" of The Roanok~ ~ explaining that such matters come under the jurisdiction of the State Air Pollution Control Board. File #66-199-227 With regard to the November 4, 1997, referendum on the election district system, Vice-Mayor Wyatt suggested that copy of the election district map be posted at each of the City's polling places. The City Attorney was requested to prepare a 500 word statement that would include the ballot question and an explanation of the ballot ouestion to be posted at each of the City's polling places; advertise the ddOC.ume_nt in The Roanoke Tim¢~ and The Roanoke Tribune, once urmg the week preceding the November 4 election; and cause copy of the election district map to be posted at each of the polling places, if legally permissible. The City Manager was requested to provide neutral information, in compliance with election laws, via RVTV Channel 3. File tt40-132-159-175 A communication from the Director of Finance requesting an extension of time to present a report on proposed improvements to the City of Roanoke Pension Plan as presented by the Roanoke Firefighters Association. The matter was deferred until the regular meeting of Council on Monday, December 15, 1997. File 1170-429 At the request of Council Member White, the City Manager presented a briefing on the economic impact to the City of Roanoke if the personal property tax is eliminated. File 1179 The Mayor requested that Virginia Department of Transportation officials be contacted regarding elimination of litter on 1-581 ramps in the City of Roanoke. File 1177-144-514 10. bo Vacancies on various authorities, boards, commissions and committees appointed by Council. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT BACK TO COUNCIL. 12 CERTIFICATION OF EXECUTIVE SESSION (6-0) (Council Member White was absent) Reappointed Roy E. Bucher, Jr., and appointed Acree Hayes for terms ending September 30, 2000, as members of the Roanoke Civic Center Commission File #110-192 Reappointed William L. Bova as a Director of the Industrial Development Authority of the City of Roanoke for a term ending October 20, 2001. File #110-207 At 4:35 p.m., the meeting was declared in recess until 7:00 p.m. 13 A® ROANOKE CITY CO UNCIL REGULAR SESSION October 22, 199 7 7: 0 0 p. n~ CITY COUNCIL CHAMBER .4 GEND.4 FOR THE COUNCIL Call to Order -- Roll Call. Council Members Harris and White were absent. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Hag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. HEARING OF CITIZENS UPON PUBLIC MATTERS: Request of Blue Ridge Community Services to present the fiscal year 1997 operating report. Wilham Lee, Member At-Large, Blue Ridge Community Services Board of Directors. Received and filed. File #335 B. PUBLIC HEARINGS: Public hearing on the request of Mr. and Mrs. Larry Pence and Mr. and Mrs. David Black that a portion of Brunswick Avenue connecting the 2000 block of Windsor Avenue, S. W., to an alley as the same extends between parcels bearing Official Tax Nos. 1440523 and 1440601, be permanently vacated, discontinued and closed. Mr. and Mrs. Larry Pence and Mr. and Mrs. David Black, Spokespersons. Adopted Ordinance No. 33633 on first reading. (5-0) File #514 Public hearing on the request of the Roanoke Valley Society for Prevention of Cruelty to Animals that streets and alleys in the Edmund Avenue, 13th Street, Light Street and Baldwin Avenue, N. E., areas of the City be permanently vacated, discontinued and closed. Ronald M. Martin, Spokesperson. Adopted Ordinance No. 33634 on first reading. (5-0) File #514 o Public hearing on the request of Lawrence H. Logan for amendment of the proffered conditions for rezoning of a tract of land located at 701 Salem Avenue, S. W., identified as Official Tax No. 1111118, fi.om LM, Light Manufacturing D/strict, to CN, Neighborhood Commercial D/strict, which rezoning was previously approved by Council pursuant to Ordinance No. 32953-060396, adopted on June 3, 1996. Lawrence H. Logan, Spokesperson. Adopted Ordinance No. 33635 on first reading. (5-0) File #51. Public hearing on the request of Elizabeth W. McMichael and Daniel Lee Beamer for an amendment to proffered conditions presently binding on property located at 2219 Franklin Road, S. W., described as Official Tax No. 1150108 and a portion of Official Tax No. llS0111, previously conditionally rezoned pursuant to Ordinance No. 32574-072495, adopted on July 24, 1995. Elizabeth W. McMichael and Daniel L. Beamer, Spokespersons. Continued until the regular meeting November 17, 1997, at 7:00 p.m. File #51 of Council on Monday, C. OTHER HEARING OF CITIZENS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT BACK TO COUNCIL. RECEIVED CITY CLERKS '~7 001' 13 P4:10 Roanoke, Virginia October 22, 1997 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Please reserve space October 22, 1997, on Council's 12:15 p.m. agenda for a Briefing conceming Fire Prevention Re-engineering. WRH/GCS/hw cc: City Attorney Director of Finance Respectfully submitted, W. Robert Herbert City Manager What you know about fire could save your life ONE RECENT FAIJ. AFTER- NOON, Jennifer DoYie's fourth- grade class at Forest Park Ele- mentary School in Roanoke saw, on video tape, the effects of a terrible fire. Not one whisper could be heard in the classroom. Not one child squirmed around in his or her seat. And not one set of eyes was on anything but the tele~ vision in the corner of the room, as a young man spoke about being caught in a fire in his home. He was just a regular kid before the f~e. Now, he~s not. He talked about how h~rd it was for him to fit in with the kids his age: He has scars all over his body. The boy described how difficult it had been for him to recover -- he's had 21 ~ but still he'll never be the same. Maybe the children in Doyle's fou~.h*~ Marian Morris, assisla~ fi~ marshal in Roanoke, and escape and about ~ (wh~t hao0ens ~ a nre). :,- Morris, is to chan~ ti~e ~ You can do tl~t, said triangle. elements: the heat souse, oxrgea and comlmstible fire. Accidental fires, he said, often are the result of someope not understanding this triangle. You can begin by taking a !oo1~ ~t your environment, whether that's your home or your school. Children can become fire marshals in their own homes. Another thio~ you can do to preset a fire is to Eemove~l~ ~iements from e~ch other. Fir 'e -?'-:"-:-~:~,' :~.~.: '~-' ' ~' ~, '~-~' - · ,~, ~--"-' ~'~ ,~,,..-, · -~-' ~ ...... ~- - ' ~-'~'~ ' ~, ~ ' Mo~. A pe~n's se~ of Bd~ Col~, ~o ~ ~ smell ~ ~ gone when he Doyle~s c~, ~ve ~ e~ple, or she~lee~, ~d, ~'s w~ "~ ~ou l~e '~r on ~e :~ ~ ~ y~U'~ a ~e. ~ve, you ~ ~ a f~. ~d Ha~ smok~; d~c~ pla~g ~ m~h~s ~ ~ a ~e," she ~d. ~erefore, level of yo~ home, ~d ~g you n~d ~ ~e ~e paper off ~ ~ape rou~ pl~,. helps · e ~ve, ~d put ~e m~h~ yo~ f~y e~ ~e~. ........ Morris W~o~..~ ~e wor~. Bdt~y w~ ~ to a ~e ~ her nei¢~rhood -- the one Lh~ b~ned down ~e old room. ~at ~e co--quench? he ~ked the ~uden~. ~irst Baptist Church near downtown R~oke. ~en you do ~me~g "It w~ ~ ~t. I felt ~ ~, ygu have ~ do ~e co~- about how the -c~rch got q~nc~ for ~" ~d one ~u-_ b~ do~," she ~d._ She dent. "y0u-c~ go-~ j~, or do' ~ded ~ the mo~e ~o~ community service," said showed her c~ ~t her ~other. Mo~ ~d most of ~he ~ a ~e ~ spre~ ~ no ~e. people who ~e ~ C~ ~e ~ich br~gs Us to the children and the elderly, because they ~e physic~y subject of how ~ ~ ~om a ~e. unable ~ere ~e ~o "wor~" you q~c~y ~ others ~d they can remember, ~orris ~come~o~en~q~cker ~es explained. One is DDITH, ~ch ~ for ~t D~ ~ ~ a~ut 1~5 e~h ye~. ~d about 1~,000 ~efi~ ~e ~e ~ome. He ~d ~e en~e f~y ~o~d P~ctice how ~ ~ed eve~ ye~. e~t a home ~ ~ of ~. Mo~ ~d ~ere ~ one Mb~ su~d ~ a f~y other thug c~en shoed ~ee upon a pl~e to ou~ide ~e home, ~d ~ ~o ~erent e~, or pl~es to leave,, from the ho~. He ~o gave ~ to foBow when you l~ve a home: C~Wl low ~der smoke, check dbo~ ~o m~e s~e h~- ~ys ~e ~e ~ enter, ~d s~y out of the home once you ~e out. Never re~ ~ ~e home ~ ~ 911.6o ~ a nei¢~r's ho~. · The other word Morris wan~ you to remember is D~, w~ch ~ for D~ A~ "Most fires occur 'when ~ple ~e ~e le~ ~enQve know about fires: arson. Arson means deliberately setting a fire to destroy, something. According. to the National Fire Prote~i'oh-'~~on, more than' l~tthe arson arrests made each year are of people under 18 years old. And' of those juveniles, kids 13 and 14 years old accounted for the - most arrests. , . ": ~" In Roanoke, the Junior Fire Marshal Program scheduled Lo start in January 1998 will set out to educate children on how LO prevent, rather than start, October 22, 1997 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Subject: Recommended Expenditures to Address Cdtical Capital Maintenance and Equipment Replacement Program (CMERP) Needs - General Fund Dear Mayor and Council Members: Please reserve space on the 12:15 p.m. agenda of the October 22, 1997 City Council meeting for a briefing on the above-referenced subject. Respectfully, W. Robert Herbert City Manager cc: Mary F. Parker, City Clerk Legacy International Community Connections Law Professionals Program/Lviv, Ukraine October 8-October 31, 1997 e Roman Balukh, Director of Halych Lawyers, established in 1995. Seven lawyers are employed specializing in civil and commercial law. Mr. Balchi makes all administrative decisions other than those made mutually with partners. He attracts new clients, monitors the legal services market, and negotiates with clients. As a lawyer, he deals with corporate, JSC, and contractual law. DOB: 3/10/68. Andriy Bey, Director of"Intemational Law Services of Ukraine". He consults with Ukrainian and foreign clients and coordinates the activity of the firm. Mr. Bey is interested in developing small business interests in Ukraine. DOB: 4/26/66 Alexander Kurdydyk, Legal Advisor for "Electron Bank", JSC is one of the biggest commercial banks in Western Ukraine. He provides legal expertise in all contracts, agreements and other legal documents where the bank is one of the parties, especially in inter-bank agreements, loans, guaranties of the bank and outside companies. He also advises and drafts international contracts including agency agreements, leasing agreements, international sales and distribution of goods. DOB: 5/11/74 Irina Pohodzyaeva, Deputy Director of JSC Bank "Euroeentre", an independent bank formed 5 years ago. Among her duties are to control the finance, law, and computer departments. She coordinates all the activities of the bank, in the absence of the director. DOB: 3/8/67 Oleksandra Yavorska, Civil Law and Procedures Chair, and Associate Professor at Ivan Franko Lviv State University. Founded in 1661, it is one of the oldest educational institutions in Europe. With 15,000 students, it has 33 pedogogieal, scientific, and engineering specialities offering graduate and undergraduates studies. She lectures in civil law to undergraduates, manages practical courses and siminars in civil law. She also supervises students while completing students' issues and theses. She participates in analyzing draft laws that are submitted to the university and in scientific-practical conferences in the field of law. DOB: 4/12/63. Office of the Mayor CITY OF ROANOKE Given under our hands and the Seal of the City of Roanoke this twenty- second day of October nineteen hundred and ninety-seven. WHEREAS, 1998 will mark the 150th anniversary of the Women's Rights Movement in the United States, which began in 1848 in Seneca Falls, New York, at the first Women's Rights Convention; and WHEREAS, the Declaration of Sentiments issued by the Convention, which opened opportunities for women in all fields of endeavor, represents a work as fundamental to our nation's commitment to liberty and personal freedom as does our Declaration of Independence; and WHEREAS, the full history of this century-and-a-haft of efforts still remains unknown and unrecognized by our nation's citizens and there still remain substantial barriers to the full equality of America's women; and WHERFa~, the girls and boys of today enjoy far richer lives as a direct result of the Women's Rights Movement; and WHEPtEAS, the twenty-first century wiil find an ever-increasing need for both women and men to share in the fundamental responsibilities for our national life; and WHERFa4S, educators, government officials, businesses and all citizens are called upon to mark 1998 as a year of celebration with appropriate programs, ceremonies, and activities that will show gratitude to those who have contributed to a nation where ail persons have, by right, a position of equality, fairness, justice, and freedom, in the society of the United States of America. NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia, do hereby proclaim the year 1998, throughout this great All-America City, as 150th ANNIVERSARY OF WOMEN'S RIGHTS MOVEMENT "I arVING THE LEGACY: WOMFN'S RIGHTS MOVEMENT 1848-1998" ATTEST: Mary F. Parker David A. Bowers City Clerk Mayor DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2431 FAX: (540) 853-1145 October 22, 1997 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, Mayor DAB:se CERTIFICATE OF APPRECIATION PRESENTED TO KATHYRN V. WEIKEL AS A MEMBER OF THE ROANOKE TRANSPORTATION SAFETY COMMISSION FROM MARCH 17, 1997 TO OCTOBER 31, 1997 ON THIS 29TH DAY OF OCTOBER , 1997 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE. ATTEST: CITY CLERK MAYOR Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #15-110-450 Sandra H. Eakin Deputy City Clerk Phillip F. Sparks, Secretary Economic Development Commission 215 Church Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Sparks: This is to advise you that on October 22, 1997, James O. Trout qualified as a member of the Economic Development Commission for a term ending June 30, 2000. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js pc: Sandra H. Eakin, Deputy City Clerk H:~AGENDA.g7~OC'F22.WPD RECEIYEO CITY CLERKS OFF!I~F' '1¥'2 rIF1T _£ ~11 ")~ ,~ ! glJ I ~J rll I 'J;...,.-- Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, James O. Trout, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Economic Development Commission for a term ending June 30, 2000, according to the best of my ability. So help me God. Subscribed and sworn to before me this ~ day of ~c/'¢.~,r1997. ARTHUR B. CRUSH, III, CLERK H:~AGENDA.97~REAPPOIN.WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 October 24, 1997 File #15-110-429 SANDRA H. EAKIN Deputy City Clerk F. Wiley Hubbell, Chairman Board of Trustees, City of Roanoke Pension Plan 3712 Peakwood Drive, S. W. Roanoke, Virginia 24014 Dear Mr. Hubbell: This is to advise you that on October 22, 1997, Robert E. Tonkinson, Jr., qualified as a member of the Board of Trustees, City of Roanoke Pension Plan for a term ending June 30, 2001. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js pc: James D. Grisso, Secretary/Treasurer. Board of Trustees, City of Roanoke Pension Plan Sandra H. Eakin, Deputy City Clerk H :~AG ENDA.g7~OCT22.W PD Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Robert E. Tonkinson, Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2001, according to the best of my ability. So help me God. Subscribed and sworn to before me this ~,~day o~~g~.,_ 1997. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK H:~AGENDA.g'/~REAPPOIN.WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 October 24, 1997 File #15-110-192 SANDRA H. EAKIN Deputy City Clerk James D. Stephens, Chairman Roanoke Civic Center Commission 2944 Franklin Road, S. W. Roanoke, Virginia 24014 Dear Mr. Stephens: This is to advise you that on October 22, 1997, Calvin H. Johnson qualified as a member of the Roanoke Civic Center Commission for a term ending September 30, 2000. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js pc: Vivian D. Nelson, Secretary, Roanoke Civic Center Commission Sandra H. Eakin, Deputy City Clerk H :~AGEN DA.9'/~OCT22.WPD OCT-8 P1:34 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Calvin H. Johnson, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Civic Center Commission for a term ending September 30, 2000, according to the best of my ability. So help me God. ARTHUR B. CRUSH, III, CLERK DEPUTY CLERK H:~COUNCIL~SEPT.22 OCT. 15.1~97 1~: 321::1Yl H0.891 0CT-14-1997 11:34 9~ P.02 Mill Mountain Roanoke, Virg~ia September 11, 1997 RECEIVED CITY CLERIX, S OFF!CE' SEP 15 ,11:55 Ms. Mary Parker City Clerk Roanoke City 215 Church Ave., S.W. Room #456 Roanoke, VA 24011-1536 Dear Ms. Parker: Allow this letter to ask for time, per Mayor Bower's request, to be included on the City Council agenda for Monday, October 6, 1997, at 2 o'clock in the afternoon. The purpose is to provide an informational update regarding Ruby's Tiger Rescue Fund. The material will take approximately ten minutes to discuss, this will include a seven minute videotape. If you have any questions, please don't hesitate to contact me at 343-3241. Sincerely, Beth Poff Executive Director BLUE RIDGE ZOOLOGICAL SOCIETY OF VA, INC. P.O. Box 13484, Roanoke, VA 24034 (540) 343-3241 ° Fax (540) 343-8111 · www.mmzoo.org VIRGINIA AMATEUR SPORTS, INC. 305 First Street, S.W., Suite 412 RECEIVED CITY CLERKS OFFIL.~,!!Roanoke, Virginia 24011 (540) 343-0987 '97 SEP 10 All :59 FAX (540) 343-7407 PRESENTING SPONSORS Virginia's 13 ABC Little Caesars Pizza PREMIER SPONSORS WYYD Radio PLATINUM SPONSORS Mobil Valleydale DIAMOND SPONSORS The Roanoke Times Filter Queen of Virginia CMT Sporting Goods F_.ZN Stop in Citgo Carilion Health System GOLD MEDAL SPONSORS AEP Kroger Holiday inn, Tanglewood SILVER MEDAL SPONSORS Gentry, Locke, Rakes, & Moore First Team Auto Mall BRONZE MEDAL SPONSORS Frlto Lay Voice-Tel MW Windows Roanoke Electric Steel Mountain Springs Water Roanoke Fruit & Produce SPONSOR OF September 9, 1997 Ms. Mary Parker City Clerk 215 Church Avenue Roanoke, Virginia 24011 Dear Ms. Parker, On behalf of Virginia Amateur Sports, I would like to give a brief thank you and presentation of a plaque to the mayor and city council at your city council meeting scheduled for October 6, 1997 at 2:00 pm. My presentation should only last approximately 10 minutes. Please do not hesitate to call if you have any questions or concerns. In regards to the plaques, I would appreciate it if you could bring this' year's award (1997) to the council meeting. It was originally presented to council member Mr. Trout at our VIP Reception on July 17. Please accept my thank you in advance for your cooperation in this matter. Sincerely, Peter R. Lampman President PROMOTING SPORTS IN THE OLYMPIC IDEAL Sanctioned by the National Congress of State Games and recognized by the United States Olympic Committee CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMCIAAE City Clerk October 24, 1997 File ft60-270-467 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33617-102297, amending and reordaining certain sections of the 1997-98 School and General Fund Appropriations, to provide for appropriation of $169,459.00 from the 1997-98 Capital Maintenance and Equipment Replacement Fund, to be used for music equipment, replacement of school buses, vehicle replacement, facility maintenance, and facility improvements at Garden City Elementary School and Breckinridge Middle School; and appropriation of certain grant funds. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:js Attachment H:~AGENDA,97V3CT22.WPO James D. Grisso October 24, 1997 Page 2 pc: Marsha W. Ellison, Chairman, Roanoke City School Board, 2030 Knollwood Road, S. W., Roanoke, Virginia 24018 Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Cindy H. Ramsuer, Clerk, Roanoke City School Board W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Ila C. Farris, Senior .Accountant, Finance Department H:~AGENDA.g7~.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of October, 1997. No. 33617-102297. AN ORDINANCE to amend and reordain certain sections of the 1997-98 School and General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 School and General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: SchoolFund. Appropriations Education Title I Local Delinquent Children 97-98 (1-15) .................... Title VI Professional Development 97-98 (16-17) ................. Reduce Truancy Now 97-98 (18-26) ........................... Flow Through 97-98 (27-34) ................................. Juvenile Detention Home 97-98 (35-43) ........................ State Truancy Project 97-98 (44-49) ........................... Facilities (50-56) .......................................... Revenue Education Title I Local Delinquent Children 97-98 (57) ..................... Title VI Professional Development 97-98 (58) .................... Reduce Truancy Now 97-98 (59) .............................. Flow Through 97-98 (60) .................................... Juvenile Detention Home 97-98 (61) ........................... State Truancy Project 97-98 (62) .............................. Non-Operating (63) ........................................ $120,84O,37O 98 005 3 000 195 409 1,230 703 166 818 93 776 1,861 988 $118,192,753 98,005 3,000 195,409 1,23O,7O3 166,818 93,776 40,840,497 Fund Balance Capital Maintenance and Equipment Replacement Program - Schools Unappropriated (64) ................................. $ 0 General Fund Appropriations Nondepartmental Transfer to Other Funds (65) ................................. $56,405,041 55,622,662 Fund Balance Capital Maintenance and Equipment Replacement Program - School Unappropriated (66) ................................. $ 902,433 1) Transition Coordinator 2) Transition Assistant 3) Inservice 4) Social Security 5) Retirement 6) Health Insurance 7) Group Life Insurance 8) Physical Education Services 9) Telecommunications 10) Travel 11) Student Transportation 12) Parental Involvement 13) Student Recognition 14) Instructional Materials 15) Equipment 16) Professional Development 17) Social Security 18) Attendance Specialists 19) Social Security 20) Retirement 21) Health Insurance (030-060-6159-6554-0138) (030-060-6159-6554-0151 ) (030-060-6159-6554-0129) (030-060-6159-6554-0201 ) (030-060-6159-6554-0202) (030-060-6159-6554-0204) (030-060-6159-6554-0205) (030-060-6159-6554-0313) (030-060-6159-6554-0523) (030-060-6159-6554-0551 ) (030-060-6159-6554-0584) (030-060-6159-6554-0585) (030-060-6159-6554-0586) (030-060-6159-6554-0614) (030-060-6159-6554-0822) (030-060-6245-6000-0129) (030-060-6245-6000-0201) (030-060-6315-6671-0138) (030-060-6315-6671-0201 ) (030-060-6315-6671-0202) (030-060-6315-6671-0204) $ 40,383 14,159 3,000 4,402 6,703 2,884 191 2,500 2,000 2,000 2,000 3,560 5OO 6,500 7,223 2,787 213 137,812 10,543 16,937 7,869 22) Group Life Insurance 23) Indirect Costs 24) Contracted Services 25) Travel 26) Materials and Supplies 27) Teachers 28) Social Security 29) State Retirement 30) Health Insurance 31) Group Life Insurance 32) Contracted Health Services 33) Supplies 34) Payments to Regional Program 35) Educational Coordinators 36) Substitutes 37) Social Security 38) State Retirement 39) Health Insurance 40) Group Life Insurance 41) Indirect Costs 42) Supplies 43) Textbooks 44) Truancy Specialists 45) Social Security 46) Retirement 47) Health Insurance 48) Travel 49) Materials and Supplies 50) Music Equipment 51 ) Replacement of School Buses 52) Vehicle Replacement- School Plants 53) Vehicle Replacement- Transportation 54) Facility Maintenance 55) Facility Improvements- Garden City (030-060-6315-6671-0205) (030-060-6315-6671-0212) (030-060-6315-6671-0313) (030-060-6315-6671-0551 ) (030-060-6315-6671-0614) (030-060-6538-6453-0121) (030-060-6538-6453-0201) (030-060-6538-6453-0202) (030-060-6538-6453-0204) (030-060-6538-6453-0205) (030-060-6538-6553-0311 ) (030-060-6538-6553-0614) (030-060-6538-6553-0701) (030-060-6541-6554-0138) (030-060-6541-6554-0021 ) (030-060-6541-6554-0201 ) (030-060-6541-6554-0202) (030-060-6541-6554-0204) (030-060-6541-6554-0205) (030-060-6541-6554-0212) (030-060-6541-6554-0614) (030-060-6541-6554-0613) (030-060-6970-6671-0138) (030-060-6970-6671-0201 ) (030-060-6970-6671-0202) (030-060-6970-6671-0204) (030-060-6970-6671-0551 ) (030-060-6970-6671-0614) (030-060-6006-6109-0821 ) (030-060-6006-6676-0808) (030-060-6006-6683-0804) (030-060-6006-6683-0804) (030-060-6006-6896-0809) (030-060-6006-6896-0851 ) 482 5,47O 12,000 1,296 3,000 16,833 1,288 2,069 1,171 59 20,000 1,974 209,309 32,000 1,800 2,803 3,933 2,342 112 343 5,900 5,000 68,906 5,271 7,863 4,765 3,000 3,971 29,769 47,343 38,488 8,995 19,689 3,853 56) Facility Improvements- Breckinridge (030-060-6006-6896-0851) $ 21,322 57) Federal Grant Receipts (030-060-6159-1102) 98,005 58) Federal Grant Receipts (030-060-6245-1102) 3,000 59) Federal Grant Receipts (030-060-6315-1102) 195,409 60) Federal Grant Receipts (030-060-6538-1102) 252,703 61) State Grant Receipts (030-060-6541-1100) 54,533 62) State Grant Receipts (030-060-6970-1100) 93,776 63) Transfer from General Fund (030-060-6000-1037) 134,368 64) CMERP - School (030-3324) (35,091) 65) Transfer to School Fund (001-004-9310-9530) 134,368 66) CMERP - School (001-3324) (134,368) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. D£PARTMENT OF FINANCE~ CITY OF I~OANOKE~. VA. October 22, 1997 RECEIYEO CITY CLERf~,S OFF!CE '~7 ~T16 P3:56 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Requests for the Appropriation of School Funds and School CMERP Funds We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for six grants in the School Fund. These grants are funded with federal and state funds. This report also appropriates $169,459 from the School portion of the Capital Maintenance and Equipment Replacement Program. The CMERP funds will be used for the replacement of school buses, music equipment, vehicle replacement, facility maintenance, and facility improvements at Garden City and Breckinridge. This is the second appropriation of the School Board's FY97 CMERP funding of $1,877,074. This will leave an unappropriated School CMERP balance of $902,433. We recommend that you concur with this request of the School Board. JDG/ICF/pac Attachments c: Ila Farris, Senior Accountant ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Capital Maintenance and Equipment Replacement Funds Request II 030-060-6006-6109-0821 030-060-6006-6676-0808 030-060-6006-6683-0804 030-060-6006-6683-0804 030-060-6006-6896-0809 030-060-6006-6896-0851 030-060-6006-6896-0851 Appropriation Unit ZD1 Music Equipment Replacement of School Buses Vehicle Replacement - School Plants Vehicle Replacement - Transportation Facility Maintenance Facility Improvements - Garden City Facility Improvements - Breckinridge $ 29,769.00 17.6% 47,343.00 27.9% 38,488.00 22.7% 8,995.00 5.3% 19,689.00 11.6% 3,853.00 2.3% 21,322.00 12.6% $ 169,459.00 100.0% The above appropriation represents the second request for proceeds from the 1997-98 Capital Maintenance and Equipment Replacement Fund. The estimated total of the Capital Maintenance and Equipment Replacement Fund for 1997-98 is $1,877,074. The unappropriated balance of the fund after the above appropriation is $902,433. October 14, 1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Flow Through 97-98 6538 030-060-6538-6453-0121 030-060-6538-6453-0201 030-060-6538-6453-0202 030-060-6538-6453-0204 030-060-6538-6453-0205 030-060-6538-6553-0311 030-060-6538-65590614 030-060-6538-6553-0701 Appmpdation Unit X52 Teachers $ 16,833.00 6.6% Social Secudty 1,288.00 0.5% State Retirement 2,069.00 0.8% Health Insurance 1,171.00 0.5% Group Life Insurance 59.00 0.1% Contracted Health Services 20,000.00 7.9% Supplies 1,974.00 0.8% Payments to Regional Program 209,309.00 82.8% $ 252,703.00 100.0% 030-060-6538-1102 Federal Grant Receipts $ 252,703.00 100.0% The 1997-98 Flow Through program will provide aid for the education and guidance of handicapped students. The above appropriation represents additional federal funds made available for the program. The program will be one hundred percent reimbursed by state and federal funds, and will end June 30, 1998. This is a continuing program. O~ober14,1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Title I Local Delinquent Children Grant 97-98 6159 030-060-6159-6554-0138 030-060-6159-6554-0151 030-060-6159-6554-0129 030-060-6159-6554-0201 030-060-6159-6554-0202 030-060-6159-6554-0204 030-060-6159-6554-0205 030-060-6159-6554-0313 030-060-6159-6554-0523 030-060-6159-6554-0551 030-060-6159-6554-0584 030-060-6159-6554-0585 030-060-6159-6554-0586 030-060-6159-6554-0614 030-060-6159-6554-0822 Appropriation Unit X12 030-060-6159-1102 Transition Coordinator $ 40,383.00 41.2% Transition Assistant 14,159.00 14.5% Inservice 3,000.00 3.1% Social Secudty 4,402.00 4.5% Retirement 6,703.00 6.8% Health Insurance 2,884.00 3.0% Group Life Insurance 191.00 0.2% Physical Education Services 2,500.00 2.6% Telecommunications 2,000.00 2.0% Travel 2,000.00 2.0% Student Transportation 2,000.00 2.0% Parental Involvement 3,560.00 3.6% Student Recognition 500.00 0.5% Instructional Materials 6,500.00 6.6% Equipment 7,223.00 7.4% $ 98,005.00 100.0% Federal Grant Receipts $ 98,005.00 100.0% The Title I Local Delinquent Children Grant funds will provide transition services to youth exiting the Juvenile Detention Center and youth entedng Youth Haven. The services will include drop-out prevention services, coordination and referral for substance abuse, adolescent health and mental health services, as well as placement services in appropriate and unique educational programs designed for youth at risk of school failure. The program is one hundred percent reimbursed by federal funds and will end September 30, 1998. This is a continuing program. October 14, 1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Title VI Professional Development 97-98 6245 030-060-6245-6000-0129 030-060-6245-6000-0201 Appropriation Unit X2L Professional Development Social Secudty $ 2,787.00 92.9% 213.00 7.1% $ 3,000.00 100.0% 030-060-6245-1102 Federal Grant Receipts $ 3,000.00 100.0% The 1997-98 Title VI Professional Development program will provide funds for innovative education program strategies to be developed at eight Title I schools. The program will be reimbursed one hundred percent by federal funds and will end December 31, 1997. This is a new program. October 14, 1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Reduce Truancy Now 97-98 6315 030-060-6315-6671-0138 030-060-6315-6671-0201 030-060-6315-6671-0202 030-060-6315-6671-0204 030-060-6315-6671-0205 030-060-6315-6671-0212 030-060-6315-6671-0313 030-060-6315-6671-0551 030-060-6315-6671-0614 Appropriation Unit X3M 030-060-6315-1102 Attendance Specialists $ 137,812.00 70.5% Social Secudty 10,543.00 5.4% Retirement 16,937.00 8.7% Health Insurance 7,869.00 4.0% Group Life Insurance 482.00 0.3% Indirect Costs 5,470.00 2.8% Contracted Services 12,000.00 6.1% Travel 1,296.00 0.7% Materials and Supplies 3,000.00 1.5% $ 195,409.00 100.0% Federal Grant Receipts $ 195,409.00 100.0% The Reduce Truancy Now Project will provide support for the Roanoke City attendance effort with an emphasis on drug and violence prevention in the schools. The program is one hundred percent reimbursed by federal funds and will end September 30, 1998. This is a continuing program. October 14, 1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Juvenile Detention Home 97-98 6541 030-060-6541-6554-0138 030-060-6541-6554-0021 030-060-6541-6554-0201 030-060-6541-6554-0202 030-060-6541-6554-0204 030-060-6541-6554-0205 030-060-6541-6554-0212 030-060-6541-6554-0614 030-060-6541-6554-0613 Appropriation Unit X54 Educational Coordinators $ 32,000.00 58.7% Substitutes 1,800.00 3.3% Social Secudty 2,803.00 5.1% State Retirement 3,933.00 7.2% Health Insurance 2,342.00 4.3% Group Life Insurance 112.00 0.2% Indirect Costs 643.00 1.2% Supplies 5,900.00 10.8% Textbooks 5,000.00 9.2% $ 54,533.00 100.0% 030-060-6541-1100 State Grant Receipts $ 54,533.00 100.0% The 1997-98 Juvenile Detention Home program will provide funds for the salary and expenses of the three educational coordinators. The above additional appropriation will provide funds for the third coordinator and class. One hundred percent of expenses are reimbursed by state funds. The program will operate July 1, 1997 through June 30, 1998. This is a continuing program. October 14, 1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST State Truancy Project97-98 6970 030-060-6970-6671-0138 030-060-6970-6671-0201 030-060-6970-6671-0202 030-060-6970-6671-0204 030-060-6970-6671-0551 030-060-6970-6671-0614 Appropdation Unit Z9R 030-060-6970-1100 Truancy Specialists $ 68,906.00 73.5% Social Secudty 5,271.00 5.6% Retirement 7,863.00 8.4% Health Insurance 4,765.00 5.1% Travel 3,000.00 3.2% Materials and Supplies 3,971.00 4.2% $ 93,776.00 100.0% State Grant Receipts $ 93,776.00 100.0% The State Truancy Project is a pilot program which wilt provide support for the Roanoke City attendance effort. The program is one hundred percent reimbursed by state funds and will end June 30, 1998. This is a continuing program. O~ober14,1997 '~~l Marsha W. Ellison, Chairman Melinda J. Payne, Vice Chairman Harry F. Davis /.Roanoke City School Board P.o. Box 13145, Roanoke, Virginia 24031 Charles W. Day Brian J. Wishneff F. B. Webster Day Dr. E. Wayne Harris, Superintendent Sherman P. Lea Cindy H. Ramsuer, Clerk of the Board RECEIVED CITY CLERKS OFFICE · 540-853-2381 Fax: 540-853-2951 '97 OOT '14 P 1:22 October 15, 1997 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: The School Board requests the following appropriations as the result of official Board action at its October 14 meeting: Proceeds from the 1997-98 Capital Maintenance and Equipment Replacement Fund in the amount of $169,459.00 are requested for the following items--music equipment, replacement of school buses, vehicle replacement, facility maintenance, and facility improvements at Garden City and Breckinridge. Grant No. 6538 - $252,703.00 for the 1997-98 Flow Through program to provide aid for the education and guidance of handicapped students. The continuing program will be one hundred percent reimbursed by state and federal funds. Grant No. 6159 - $98,005.00 for the Title I Local Delinquent Children Grant to provide transition services to youth exiting the Juvenile Detention Center and youth entering Youth Haven. The continuing program is one hundred percent reimbursed by federal funds. Grant No. 6245 - $3,000.00 for the Title VI Professional Development program to provide innovative education program strategies to be developed at eight Title I schools. The new program will be reimbursed one hundred percent by federal funds. Grant No. 6315 - $195,409.00 for the Reduce Truancy Now Project to provide support for the Roanoke City attendance effort with an emphasis on drug and violence prevention in the Schools. The continuing program is one hundred percent reimbursed by federal funds. Grant No. 6541 - $54,533.00 for the Juvenile Detention Home program to provide for the salary and expenses of the three educational coordinators. The continuing program will be one hundred percent reimbursed by state funds. Excellence in Education Members of Council Page 2 October 15, 1997 Grant No. 6970 - $93,776.00 for the State Truancy Project which is a pilot program to provide support for the Roanoke City attendance effort. The continuing program will be one hundred percent reimbursed by state funds. The Board appreciates the approval of these requests. Sincerely, Cindy H. Ramsuer, Clerk re cc: Mrs. Marsha W. Ellison Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. James D. Grisso Mrs. Ila Farris (with accounting details) fRoanoke Marsha W. Ellison, Chairman Charles W. Day Melinda J. Payne, Vice Chairman F.B. Webster Day Harry F. Davis R['CEI¥1F.I~ Sherman P. Lea CITY CLERKS Brian J. Wishneff Dr. E. Wayne Harris, Superintendent Cindy H. Ramsuer, Clerk of the Board City School Board P.O. ~ .;~.24031 · Box,,~14~ke, 'g, i i 540-853-2381 · Fax: 540-853-2951 October 13, 1997 Mrs. Mary F. Parker, CMC/AAE City Clerk City of Roanoke Roanoke, VA 24011 Dear Mrs. Parker: Please include the enclosed appropriation requests on City Council's agenda for October 20. If there is a change to this request, you will be notified on Wednesday, October 15. Thank you for your attention to this request. Sincerely, Cindy H. Ramsuer, Clerk re Enc. Excellence in Education MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 October 24, 1997 File #54-388 SANDRA H. EAKIN Deputy City Clerk Marsha W. Ellison, Chairman Roanoke City School Board 2030 Knollwood Road, S. W. Roanoke, Virginia 24018 Dear Ms. Ellison: At a regular meeting of the Council of the City of Roanoke held on Wednesday, October 22, 1997, Council Member Swain requested clarification from the Roanoke City School Board with regard to a recent newspaper article which indicated that the School system might have an $84,000.00 shortfall in the high school athletic program. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js pc: Dr. E. Wayne Harris, Superintendent of Schools Cindy H. Ramsuer, Clerk, Roanoke City School Board W. Robert Herbert, City Manager James D. Grisso, Director of Finance H 5AG E N DA.9'~OCT22.WPD Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File ft60-270 Sandra H. Eakin Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to recommended expenditures to address critical Capital Maintenance and Equipment Replacement needs - General Fund, was before the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. The briefing was received and filed. For your information, Vice-Mayor Wyatt inquired about additional cellular telephones for the Police Department, and Council Member Swain inquired about additional street sweepers. ~'~"~Sincerely, ,,,~, ~ Mary F. Parker, CMC/AAE City Clerk MFP:js pc: James D. Grisso, Director of Finance Barry L. Key, Manager, Management and Budget Diane S. Akers, Budget Administrator William F. Clark, Director of Public Works H:~AGENDA.g7~OCTZ2.WPD W. Robert Herbert October 24, 1997 Page 2 pc: George C. Snead, Director of Public Safety Kit B. Kiser, Director of Utilities and Operations Glenn D. Radcliffe, Director of Human Resources James A. McClung, Manager, Fleet Maintenance D. Darwin Roupe, Manager, Supply Management Archie Harrington, Manager City Information Systems Rose M. Woodford, Executive Secretary, City Manager's Office H:~AGENDA.g7~OC'F22.WPD RECEIVED CITY CLER?{C ~;:FFI~T October 22, 1997 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Subject: Recommended Expenditures to Address Cdtical Capital Maintenance & Equipment Replacement Needs - General Fund Dear Mayor and Council Members: Dudng the past three months, the City Administration has been working to identify and prioritize capital maintenance and equipment replacement needs. Operating departments submitted over $10.8 million in capital requests for needed vehicles, equipment replacement and maintenance. The Fiscal Year 1997-98 General Fund Balance designated for the Capital Maintenance and Equipment Replacement Program (CMERP) is $4,253,789. After reducing this amount for items which City Council has already reappropriated into the current year's operating budget, $4,176,118 of CMERP funds are available. Those items already reappropriated include: Unspent Fiscal Year 1996-97 United States Department of Agriculture (USDA) funding ($11,362); ,/ Youth Haven I - Virginia Juvenile Community Crime Control Act (VJCCCA) funding ($20,650); Traffic Signals - Miscellaneous Repairs funding ($37,000) in the Department of Traffic Engineering, and 1-581 Beautification Program funding ($8,659). There is also one additional budget commitment which was made in Fiscal Year 1996-97 for which funds could not be encumbered and will need to be reappropdated by City Council. The item is: Virginia Juvenile Community Crime Control Act (VJCCCA) funding ($24,019). This is State funding which either can be carded fonNard to Fiscal Year 1997-98 for operations or must be returned to the Commonwealth. Funding of $288,000 also remains available from the Fiscal Year 1996-97 CMERP and can be applied to current year CMERP needs. After allowance for the items described above and the additional funding from prior year CMERP, $4,440,099 is available for City purchases of vehicles, equipment and maintenance items. Honorable Mayor and Members of City Council Page 2 Critical CMERP needs in the amount of $4,440,099 were identified through a process of prioritizing requests based on citywide evaluation criteria. All requests to be funded were classified into six major categories and funding was allocated as follows: Fiscal Year Fiscal Year Increase/ 1996-97 1997-98 Decrease * Capital Maintenance $1,550,300 $2,018,200 23.2% · Fleet Replacement 1,000,000 731,400 -36.7% · Equipment 403,373 576,439 30.0% · Technology Enhancements 100,000 800,000 87.5% · Office Furniture and Equipment 79,555 53,027 -50.0% · All Other 346,828 261,033 -32.9% · ~3~480~056 $4,440~099 21.6% Within each category, requests were prioritized based on citywide evaluation criteria. The criteria for evaluation included the following: · Protection of health, safety and welfare; · Improvement of quality of services to citizens and/or city staff; · Promotion of City Council's Vision · Compliance with legal or regulatory mandates; and · The impact on productivity and operating costs. Special emphasis was also placed on items which would benefit our neighborhoods, a top priority identified dudng our operating budget process and by council members and by our citizens during the visioning process. At least $1,151,117 is allocated for projects benefiting neighborhoods. A list of the items recommended for purchase is attached for your information. These purchases allow us to maintain dependable and reasonably economical operations. In the coming weeks and months, the City Administration will bring to Council recommendations on award of contracts for vehicles, equipment and maintenance items which will have been bid under the City's normal procurement procedures. listing. me. Council will be requested to appropriate funds for all expenditure items on the CMERP If any member of Council has a question regarding this matter, I invite you to contact Honorable Mayor and Members of City Council Page 3 Respectfully, W. Robert Herbert City Manager WRH:ABH Attachments CC: City Clerk City Attorney Director of Finance Budget Administrator Direct°rs Manager, Management and Budget Manager, Fleet Management Manager, Supply Management Manager, City Information Systems CAPITAL MAINTENANCE: Fire/EMS (Make Alterations to Existing Administrative Office Space for Trainin_~ Staff- ~ - To provide for additional offices for training staff where existing department library and training storage are currently located. Construct storage lockers to be installed along corridor next to training offices. e Director of Public Works (Public Improvements to Municipal South - Ph~,~e I - $75,000) - With exception of the functional changes required to make departments in the building more efficient, Municipal South has remained virtually untouched with respect to finish materials or changes in color since construction was completed in the mid-sixties. The proposed remodeling would consist of new floor covering, wall covering, base and the minor reworking of the existing ceiling system in the corridors and other public areas within the building. This is Phase I of a multi-year project. Work would begin on the first floor and would be phased in through the fourth floor. 0 Building Inspection/Planning (One-Stop Customer Service Center - $25,000) - Additional funding for renovations for first floor Development Assistance Center, including pneumatic tube systems. Final phase of 1-Stop Shopping project. 4. Building Maintenance: ao Replace Air Conditioner in the Ci_ty Jail - 140.000 - Replace 400 ton York air conditioner. Unit is 20 years old and is need of replacement. The new unit would be more efficient and meets clean air standards. Replace Awnings Over the Vendors' Tables at the City_ Market - $30.000 - Current awnings are worn out and cannot be repaired. Co Paint Uprights and Framing For Awning at the City. Market - $15.000 - Current awnings and framing are rusted, dirty and cannot be cleaned. They have not been painted in six years. This is a procedure that needs to be done every six years in order to keep them in good condition. Minor Bridge Maintenance Program (projects under $100.000 each~} - $100.000 - This will supplement funding included in the annual operating budget to maintain the City's 99 bridge structures. Replace Windows on the South Side of the Commonwealth Building - $85.000 - Old windows are rotted and becoming a danger of falling out. This has been a four year project and will complete the last stage of replacing the Commonwealth Building windows. Paint Trim at the Commonwealth Building - $40.000 - Commonwealth Building has not been painted since 1985. The paint is peeling and falling, exposing surface to elements. Replace All of the Caulking Around Windows and Paint Exterior of Main Library_ - $65.000 - Maintenance needed to stop water leaks and repair dry deteriorated caulking. Paint Exterior of Public Works Service Center Building - $25.000 - The metal exterior is resting and faded. The Public Works building was built in 1976 and has never been painted. Repair. Paint Garage and Other Outbuilding at Mountain View Recreation Center - $25.000 - The wood is rotten and paint is peeling due to the roof and guttering leaking. The building has not been painted since 1985. Remove Storage Tank. Replace With Fiberglass tank at Municipal Building - $20.000 - To meet Federal Regulations, the underground fuel metal tank used for emergency generators need to be replaced with smaller fiberglass tank. By Federal Law, metal tanks must be removed by 1999. This also will complete the project of removing all 79 tanks within the City. Renovations to Market Building - $125.000 - Renovations to facility include exterior window replacements, roof replacement, painting common areas of interior of building, carpet replacement, air conditioning units and canopy repairs. e Engineering (Move Jupiter Rocket - $35,000) - To move Jupiter Rocket from Wasena Park to Public Works Service Center for painting and then to the Transportation Museum. e Neighborhood Street Paving (funding for Annual Pavin_~ Program) - $350,000 - Since 1987, an average of 65.2 lane-miles per year have been paved. Fifty-seven lane-miles of city streets must be paved annually to maintain a 20-year street paving program. Funding will enable the City to continue to meet this goal. Traffic Engineering (Emergency Vehicle Traffic Si_t, nal Preemption Program) - $200,000 - Also known as OPTICOM, this program enables the traffic signal controller to work for emergency vehicles by placing temporary command of the intersection with the emergency vehicle operator. The result is a more effective, reliable and safer priority movement of emergency vehicles at signalized intersections. Recreation (Rocwood Adventure Center Expansion) - $24,000 - Expansion is required to meet citizens' demands and to provide an indoor ropes course area that will be accessible year round. This facility will focus on youth-at-risk, teen populations and special needs youth and adults to build self- esteem and confidence. This facility will double current revenue generated from $20,000 to more than $40,000 annually. 9. Parks & Grounds Maintenance: ao Demolish and Reconstruct Restroom Facility to Replace Metal Prefab Unit - $45.000 - Provide funding for continued replacement of restroom facilities in the parks. 10. do Replace and Upgrade Fencing or Backstops at Various Athletic Fields - $15.000 - Age and deterioration of fencing have created hazards and unsightly conditions at numerous field locations around the City. This third year of funding will continue to address these conditions. Resurface Four Basketball or Tennis Courts - $14.000 - Resurface four courts (basketball or tennis) of the 99 facilities which exist in the City. Life span of a court resurface is in thevicinityy of 7 to 8 years. Upgrade of Sports Lighting Systems - $30.000 - Many ofthehsportss lighting systems throughout the City are obsolete, non repairable or work inadequately. Through the development of an inventory of all athletic fields, basketball court and tennis lighting systems we are setting up a ten year program to upgrade these systems to meet safe lighting standards and eliminate the hazards created by deteriorated systems and structures. go Install Two Con Vault Fire-Resistive Above Ground Fuel Tanks - $40.000 - Funds would provide fueling facilities near Parks and Recreation offices on Reserve Avenue which would be similar to facilities that currently exist at Public Works Service Center. This would allow Parks & Grounds employees to obtain fuel without going across town. 8'-10' High Vinyl Coated Chain Link Fencing Surrounding the Ci_ty Cemetery. on TagCwell Avenue - $30.000 - To increase security and improve visual appearance. Old fence is in deplorable condition. It is unsightly and unsafe and needs to be replaced. Phase I of Roanoke River Center - $30.000 - This facility, located in the former Transportation Museum at Wasena Park, will be developed into an environmental education center. The River Center will be a resource for Roanoke City Schools, the Science Museum, Explore Park and Mill Mountain Zoo for teaching conservation and will also be used for rentals and meetings. Phase one includes replacement of windows, door and repairs to the roof and restrooms. Construction of Skateboard Facility at Wasena Park - $10.000 - This project is designed as a cooperative venture with Roanoke County Parks and Recreation and calls for matching funds by both localities. Repairs to Washington Park - $15.700 - Includes repairs to the former caretaker's house and resurfacing one existing basketball court. Civic Center: ao bo Portafloor Ice Protection Floor Cover System to Cover Floor (Coliseum~ - $100.000 - Involves purchase of a 98' x 207' Ice Protection Floor Cover System which includes separating tools and additional material to accommodate radius of main floor and hockey area. Refurbish Existing Intercom System in the Auditorium - $5.000 - Project would use existing wiring to the dressing rooms and rework the existing speaker stations. Equipment would be located on the stage right wing near the existing junction box. 3 Transportation Fund: 12. Revenue Control Equipment @ Williamson Road. and Market Square Garages - $50,000 - Equipment has been inoperable and non-repairable for over two years. Repair costs during this time has exceeded $5,000 with little success in maintaining the equipment. New equipment would be similar to that used in the Church Avenue Parking Garage. Rehabilitation of Church Avenue and Market Square Parking Garages - $177.500 - Church Avenue garage is in need of repair/replace concrete patches over post tensioning pockets on exterior facia. There are safety concerns with Church Avenue garage, where concrete has fallen on pedestrians. Market Square repairs include repair spalls/steel support channels below landings and construction joints to prevent further deterioration. Public Works Service Center (Reserve For Cleanup of Southside Lot from Debris Accumulatod - $65,000) - Provide funds for disposal costs and professional services for debris removal at the Public Works Service Center. FLEET REPLACEMENT: Fleet Replacement - CMERP funding in the amount of $750,000 will be used to supplement the Fleet Replacement Program, for total fleet replacement funding of $2,076,234. Funding for this program is provided by the following sources: Fleet replacement funds budgeted in FY 1997-98 Fleet Management budget Fleet Management Retained Earnings CMERP $1,025,000 301,100 731.400 Total The Fleet Management Department maintains a computerized system to track vehicle maintenance costs and is utilized in developing the fleet replacement listing. Vehicles are selected based on maintenance records and are replaced at the point where further investment exceeds the value of the equipment. Police patrol front-line vehicles are replaced based on a policy of two (2) years or 75,000 miles. A listing of items to be replaced in the City fleet is attached. EOUIPMENT NEEDS: Finance (Replace Folder/Sealer Machine for Checks and Other Forms - $10,000) - This machine would replace a detacher and heat sealer machine and would be more efficient to operate than the current machine. Current machine is 8 to 10 years old and in need of replacement. 4 2. Communications: Upgrade of Emergency Notification System - $40,000 - This request will allow the upgrade of Fire Stations with emergency notification systems to provide more efficient and effective dispatching of emergency Fire/EMS calls. It will also provide for an electronic broadcast of the emergency call throughout the entire building including speaker system on the outside of the building which will speed up the response time in critical emergency calls. Radio Frequency (RF) Filters for the Electronics Shop's RF Shielded Room - $7.425 - Current filters have been in use since 1975 and are in need of replacement. This would allow the technicians to work on mobile and portable radios without interfering with public safety radio traffic. Police: Emergency Lights and Sirens (5) - $5.500 - Necessary to update the old light bar units currently in use on patrol vehicles and to further the transition to the newer Federal Vector System which improves officer safety and city liability (visibility). bo Mobile In-Car Video Systems for Police Patrol Cars (11) - $43.000 - This is a new program which will provide indisputable video and audio records of encounters involving the police officer and citizens. It has been documented that these systems provide liability protection for the officers and the city in regard to citizen complaint and civil litigation. Bell & Howell ABR2600 Microfilm Reader/Printer - $10.480 - The current Microf'flm Reader/Printer has been experiencing mechanical failure in both units over the past three years with failures occurring more frequently over the last four months. It is mandated by State Code that documents be kept for certain periods of time with microfilm being the only acceptable manner other than the paper hardcopy. Due to storage space limitations most paper documents are reduced to microfilm after 12 months. de Hydraulic Dump Trailer for Mounted Patrol Program - $3.344 - Replacement of used trailer currently in use. Medical Equipment for Ambulances and Fire Engines - $15.100 - (1) Zoll Defibrillator @$7,300, (1) Battery Support System for defibrillators @ $4,200, and (1) intubation kit for engines @ $3 A00. The Zoll Defibrillator (to revive the heart) will be placed on the volunteer Basic Life Support (BLS) unit, allowing access to a defibrillator if needed. Upgrading the battery support systems will enhance/extend the life of the defibrillator batteries. Placing intubafions kits (tube that sends oxygen directly to lungs through the throat) on engines allows Paramedics assigned to those engines the ability to intubate patients. Se e Set of Jaws Hydraulic Rescue Tools and Airbags for Extrication - $25.00Q - Currently, the city has only one complete set of extrication equipment which is located on Engine 5 (12th Street, N.W.). When the engine is out of service, back-up extrication is provided by Ladder 1 (downtown), which is carrying an outdated basic hydraulic tool. 5 - Inch Large Diameter Hose (8) - $43.495 - This upgrade would allow existing fire engines to operate more efficiently by utilizing less hydrants per major fire. Building Inspection/Water Department (Model 830 Backflow Prevention Assembly Test Kits - I~.1t) - This equipment will be used as part of the Cross Connection Program, which was approved by City Council effective July 1, 1996. SaltJChemical Spreaders (3) - $15.000 - Replacement of 20 year old spreaders that have frequent downtime during snow removal. One-Way Snow Plows (3) - $12.000 - Current equipment is nearly 30 years old and is in very poor condition. Co Snow Plow Hitches (3) - $2.100 - Current hitches are very old, in poor condition, and in need of replacement. Walk Behind "Sidewalk" Snow Blowers/Throwers - $3.300 - The City is responsible for removing snow from all City property within 24 hours after snow ceases. The new equipment help speed up the process. Recreation (Game Tables, Sports Recreational EquipmenL (2) Wireless PA Systems. $25,000) - This will enhance and improve the quality of center activities and create a better family atmosphere, thus increasing program participation and revenue. The equipment presently in use is unsatisfactory and not appealing to the customers who frequent the centers. parks & Grounds Maintenance: ao Neighborhood Park Equipment - 5;29.422 - Includes outdoor aluminum bleachers, soccer goals, waste receptacles, benches, and outdoor aluminum picnic tables. Because the equipment is portable, these park amenities will replace existing deteriorated units at various ball fields. playground Equipment for 4 Sites With Safety Surface System - $120.000 - Current playground equipment at Washington Park, N.W., Melrose Park, N.W., Golden Park, S.E., and Momingside Park, S.E. is beyond repair and can not be brought in conformity with new U. S. Consumer Product Safety Commission guidelines. Pressure Washer For Use in the Central Business District. Parks. Plaza. etc. - $4.500 - This new equipment will be used to pressure clean parking lots, tennis courts and any other concrete or asphalt area located at City facilities or public right-of-ways. 6 Giant Vacuum Leaf Loader - $8.500 - Leaf loaders are used for yearly leaf collection of leaves from city residents and current equipment is worn out. With only one leaf collection per year, the equipment must be in good repair. eo 313" to 48" Cut. Commercial Hydraulic Driven Walk Behind Mower (1) - $4.000 - These mowers are used to mow median strips, parks, etc. Unit to be replaced is worn out and will be scrapped for parts. fo Irrigation System in First Union Tower Plaza - $6.000 - Irrigation is to have automatic control box with timer. Irrigation should cover entire area with one or two zones max. Any monies left after irrigation system will be spent on resoding the area. This project should be done fall '97. Madvac - $66.000 - Madvac litter collection system "4 Wheel" would be used to collect litter in parks, right-of-ways, special events, downtown alley-ways, playground areas, tennis and basketball court. Also would collect hazardous material such as broken glass. h° Neighborhood Ballfield Fencing and Basketball Goal - $6.000 - Replaces existing ballfield fencing and basketball goal at Eastgate Park, N.E. e Crisis Intervention Center (Alarm System - $4,000) - This will allow for alarm system expansion to provide protection to staff and residents and to allow staff to account for residents' whereabouts at all times. Combination Fire/Burglar Alarms for Branch Libraries - $10.500 - There is currently no alarm system in Gainsboro, Mekose and Jackson Park branches. Break-ins have occurred in the past at these locations and Gainsboro Branch is in a high risk area for fa'es. These alarm systems will enhance security. bo Compact Shelving for Special Collection Area of Virginia Room - $10.000 - The Main Library has reached capacity for storing valuable manuscripts, rare books, and other research materials. The shelving is needed for use in the Virginia Room. Co Replace Table. Chairs at Various Neighborhood Libraries - $8.195 - Tables and chairs at the Raleigh Court and Williamson Road branches are old and unstable and in need of replacement. 11. Civic Center: ao Baby Changing Stations - $3.000 - Presently there are no changing stations available for the public. Parents need a separate changing area for their children other than a chair or on the floor, which could raise concerns about cleanliness. Funding would provide for the purchase of cabinet-style diaper changing centers for each of the restrooms. bo Triple Height Adjustable Risers With Reversible Deck (30) - $24.000 - Current risers are dangerous and are subject to safety issues. They are used for various events such as concerts and for temporary stages at the auditorium. Co Rectangular 8' x 2.5' Banquet Tables (100) - $10.000 - Replacement of tables used for standard events. Tables need to be replaced every 3 to 4 years due to wear and tear due to continuous usage. TECHNOLOGY ENHANCEMENTS: City Information Systems (City-wide Computerization Needs - $800,000) - Funding would provide for a variety of needed technology related projects which will be prioritized by the Information Technology Committee (ITC) during FY 1997-98, such as: Next phase for the/Wide Area Network (WAN) Replace the Roanoke City Library's terminals with PC workstations Upgrade areas of technology being developed and used by CIS Imaging Technology City-wide PC replacement program Internet Access CMERP funding of $800,000 will be combined with City Information Systems Retained Earnings of $490,000, for a total Technology Enhancement Program of $1,290,000. OFFICE FURNITURE AND EOUIPMENT: Personnel Management (Front Counter - $5,265) - Purchase front counter and modular units for staff in front office. Productivity and safety concerns motivate this request to make the front office in personnel more "user friendly" to applicants and workers. m City Attorney ("Strai_~ht Talk" Dictaphone System - $14.000) - Replacement of obsolete dictating system with state of the art Dictaphone Straight Talk System. Present system which is approximately 10 years old, is worn out and parts are not available for repair or replacement. City Treasurer (6300 Series Management Task Chairs (13@$299 each)_. 2000 Series Stools With Ad_iustable Arm (5 @ $465 each) - Replacement chairs for staff in the City Treasurer's Office. Current chairs are approximately 10 years old. Real Estate Valuation (Low Volume Copier replacement $5,800) - Current Xerox 1025 was declared surplus by another department. Maintenance and repair cost each year are excessive and exceed the value of the copier. Fax Machine for Foster Care Unit - $1.000 - Staff must frequently send and receive faxed material to residential treatment centers, other agencies, and the courts on a priority basis. Currently staff is having to share a fax machine in another part of the building. b. Desks (17 @ $400 each]- $6.800 - To replace older, broken desks which cannot be repaired. o Supply Management (Clerical Workstations (3) - $12,981) - Current desks were declared surplus by another department 10 years ago. They are been repaired several times and are not appropriate for the equipment in our new computer environment. Magistrates Office (Straight Back Chairs (4~, Computer Workstation, Computer Work Center and 10,000 BTU Air Conditioner - $969~ - Furniture is needed for office expansion that should be completed in the fall: 4 - Straight back chairs @ $244; Computer Workstation 48" x 24" @ $200; and Computer Workcenter @ $175. The 10,000 BTU Air Conditioner (@ $350) will provide comfortable working conditions as the office has no return duct and gets up from 80 to 90 degrees at times. Blue Ridge Zoological Society (Replace service gate, repair back holding of tree kangaroo exhibit. upgrade electric, and perimeter fencing for property expansion - $53,700) - Blue Ridge Zoological Society is requesting funding for the enlargement and replacement of service gate, repair back holding of tree kangaroo exhibit, finishing of the upgrade of electrical service, and perimeter fencing for possible property expansion. Virginia Western Community College (City Share of the Natural Science Center - $54,790) - City share for site development funding for a Natural Science Center which is being constructed on the campus, along with associated sidewalk improvements. Funds are also being requested from Botetourt County, Craig County, Franklin County, Roanoke County, and Salem City. Center In The Square (Matching Funds to Purchase Emergency Generator for Back-up Power - $26,915) - Center in the Square has received a one-to-one matching grant of $26,915 from the Beirne Carter Foundation for the purchase of an emergency back-up power system for the Center and its adjacent building, Center on Church. Presently, this facility does not have an emergency generator. The current emergency lighting system only lasts four hours, and security and fire alarm systems only last 24 hours. Without back-up power there is no sprinkler system, no smoke exhaust fans, elevators become non-operational, and the electrical controls are lost for the natural gas-fired boilers. Center in the Square serves organizations such as Mill Mountain Theater, the Science Museum, the History Museum and the Art Museum of Western Virginia, as well as serves as the common lobby and entrance-way from the City-owned parking garage adjoining the building. Total cost of the system will be $62,830, with $%000 being provided by the Center's own capital maintenance funding. This funding will match existing grant funds. l~oanoke Valley Convention and Visitors Bureau (upgrade of computer system) - $25,628 - Currently, the Bureau employs nine full time staff, five of whom have computers. Of these five, two of the computers are outdated and effectively obsolete. There is also minimal compatibility of programs between existing hardware, making data sharing impossible. The lack of compatibility and actual computers are causing great inefficiency in the areas of lead tracking and customer services, as well as data gathering and sharing. The ungraded computer system will enhance the services provided by the bureau. Se Engineering (Development of Layers for Zoning Map and "Smart" Street Network Map $75,000) Digital maps will enhance capabilities for analysis of land use and zoning districts. Digital maps will improve storage and retrieval of map data. Map updates and revisions can be improved using computers. Digital maps could be made available to the public via the City's Internet web site. Many applications, such as vehicle routing and street addressing, can be supported with a digital street centerline map. This continues a multi-year effort which began in Fiscal Year 1996. e Parks & Grounds Maintenance (Reforestation Program - Phase IV - $25,000) - Provides for planting 225 shade and ornamental trees in residential areas, entranceways, and parks. This continues a multi-year effort to enhance the reforestation program. 10 10/14/97 Recommended CMERP Expenditures - FY 1997-98 Page 1 · t Item Cumulative ~APITAL MAINTENANCE: Fire - EMS Make alterations to existing administrative office space for Training staff $12,000 $12,000 Director of Public Works Public improvements to Municipal South 75,000 87,000 Building Inspection/Planning One-Stop Customer Service Center 25,000 112,000 Building Maintenance Replace Air Conditioner at City Jail 140,000 252,000 Building Maintenance Replace Awnings over Vendors' tables at the City Market 30,000 282,000 Building Maintenance Paint Uprights and Framing for Awnings at the City Market 15,000 297,000 Building Maintenance Minor Bridge Maintenance Program (projects under $100,000 each) 100,000 397,000 Building Maintenance Replace windows on the south side of the Commonwealth Building 85,000 482,000 Building Maintenance Paint trim at the Commonwealth Building 40,000 522,000 Building Maintenance Replace all caulking around windows and paint exterior of Main Library 65,000 587,000 Building Maintenance Paint exterior of Public Works Service Center Building 25,000 812,000 Building Maintenance Repair, paint garage and other outbuilding at Mountain View Rec. Ctr. 25,000 637,000 Building Maintenance Remove storage tank ,replace w/fiber glass tank at Municipal Bldg. 20,000 657,000 Building Maintenance Renovations to Market Building 125,000 782,000 Engineering Costs Associated with Moving Rocket from Wasena to Downtown 35,000 817,000 Street Paving Funding for Annual Paving Program 350,000 1,167,000 Traffic Engineering Emergency Vehicle Traffic Signal Preemption Program (OPTICOM) 200,000 1,367,000 Recreation Roc Wood Adventure Center Expansion 24,000 1,39t,000 Parks & Grounds Maintenance Demolish and reconstruct restroom facility to replace metal prefab unit 45,000 1,436,000 Parks & Grounds Maintenance Replace and upgrade fencing or backstops at various athletic fields 15,000 1,451,000 Parks & Grounds Maintenance Resurface 4 basketball or tennis courts ~1 $3,500 each 14,000 1,485,000 Parks & Grounds Maintenance Upgrade of sports lighting systems 30,000 1,495,000 Parks & Grounds Maintenance Install 2 Con Vault fire-resistive above ground fuel tanks 40,000 1,538,000 Parks & Grounds Maintenance 8°-10' high chain link fencing surrounding the City Cemetery on Tazewell Av 30,000 1,565,000 Parks & Grounds Maintenance Phase I of Roanoke River Center 30,000 1,595,000 Parks & Grounds Maintenance Construction of skateboard facility at Wasena Park 10,000 1,605,000 Parks & Grounds Maintenance Repairs to Washington Park 15,700 1,620,700 Civic Center Portafloor Ice protection Floor Cover System to cover floor (Coliseum) 100,000 1,720,700 i Civic Center Refurbish existing intercom system in the Auditorium 5,000 1,726,700 Transportation Fund Revenue Control equipment ~ Wmson Rd. & Market Sq. Garage 50,000 1,775,7001 Transportation Fund Rehabilitation of Church Ave. and Market Sq. parking garages 177,500 1,953,2001 Public Works Service Center Reserve for Cleanup of Accumulated Debds at Public Works Service Ctr. 65,000 2,018,200' Total - Capital Maintenance $2,018,200! FL;BT - ADDITIONAL FUNDING: Fleet Management Fleet Replacement/Additional Funding $731,400 2,749,600 Total - Fleet Additional Fundin~ $731,400 EQUIPMENT NEEDS: Finance Replace Folder/sealer machine for checks and other forms $10,000 2,759,600 Communications Upgrade of Emergency Notification System 40,000 2,799,600 Communications RF Filters for the Electronics Shop's RF Shielded Room 7,425 2,807,025 Police .(5) - Emergency Lights and Sirens ~ $1,100 ea. 5,500 2,812,525 I Police (11 ) - Mobile In-Car Wdeo Systems 43,000 2,855,525 Police Bell & Howell ABR2600 Microfilm Reader/Printer 10,480 2,866,005 Police Hydraulic Dump Trailer for Mounted Patrol Program 3,344 2,869,349 Fire - EMS Medical equipment for ambulances and engines: 15,100 2,884,449 (1) - Zoll Defibrillator (~ $7,300, (1) - Battery Support System for defibrillator ~ $4,200, and (1) - intubation kit for engine ~ $3,600 :ire - EMS Set of Jaws hydraulic rescue tools and airbags for extrication 25,000 2,999,449 Fire - EMS (8) - 5 inch large diameter hose 43,495 2,952,944 Building Inspection/Water Dept. (2) - Model 830 Backflow Prevention Assembly Test Kits ~ $789 ea. 1,578 2,954,522 Snow Removal (3) - Salt/Chemical Spreaders {~ $5,000 ea. 15,000 2,969,522 Snow Removal (3) - One-Way Snow Plows ~l $4,000 ea. 12,000 2,981,522 Snow Removal (3) - Snow Plow Hitches {~ $700 ea. 2,100 2,983,622 Snow Removal (2) - Walk Behind "Sidewalk" Snow Blowers/Throwers ~ $1,650 ea. 3,300 2,986,922 Recreation Games tables, sports recreational equipment, (2) wireless PA systems 25,000 3,011,922 10/14/97 Recommended CMERP Expenditures - FY 1997-98 Page 2 Parks & Grounds Maintenance Neighborhood Park Equipment, including: $29,422 $3,041,344 -outdoor aluminum bleachers, soccer goals, waste receptacles, - benches and outdoor aluminum picnic tables Parks & Grounds Maintenance Neighborhood park playground equipment for 4 sites 120,000 3,161,344 Parks & Grounds Maintenance Pressure washer for use in the Central Business District, parks, plaza etc. 4,500 3,165,844 Parks & Grounds Maintenance (1) - Giant Vacuum Leaf loader model 6500 8,500 3,174,344 Parks & Grounds Maintenance (1) - 38" to 48" cut, commercial hydraulic driven walk behind mower 4,000 3,178,344 Parks & Grounds Maintenance Irrigation system in First Union Tower Plaza 6,000 3,184,344 Parks & Grounds Maintenance Madvac litter collection system 66,000 3,250,344 Parks & Grounds Maintenance Replace existing ballfield fencing & basketball goal at Eastgate Park 6,000 3,266,344 Crisis Intervention Center Alarm System 4,000 3,260,344 Libraries Combination Fire Burglar Alarms for Branch Libraries 10,500 3,270,844 Libraries Compact shelving for special collection area of Virginia Room 10,000 3,280,844 Libraries Replace tables, chairs, at various neighborhood Libraries 8,195 3,289,039 Civic Center Baby Changing Stations 3,000 3,292,039 Civic Center (30) - Triple height adjustable risers with reversible deck (~ $800 ea. 24,000 3,316,039 Civic Center (100) - Rectangular 8' x 2.5 banquet tables (~ $100 ea. 10,000 3,326,039 Total - Equipment Needs $576,439 TECHNOLOQY REQUESTS: City Information Systems Technology Enhancements $800,000 4,126,039 Total - Technology $800,000! OFFICE FURNITURE AND EQUIPMENT: Personnel Management Office equipment - Front Counter $5,265 4,131,304 City Attorney "Straight Talk" Dictaphone System 14,000 4,145,304 City Treasurer (13) - 6300 Series Management Task Chair {~ $299 ea. 3,887 4,149,191 City Treasurer (5) - 2000 Series Stools w/adjustable arm ~ $465 ea. 2,325 4,151,516 Real Estate Valuation Low Volume Copier replacement 5,800 4,157,316 Social Services Fax Machine for Foster Care Unit 1,000 4,158,316 Social Services (17) - Desks (~ $400 ea. 6,800 4,165,116 Supply Management (3) - Clerical Workstations (~i 4,327 ea. 12,981 4,178,097 Magistrates Office (4) - Straight Back Chairs, computer workstation, computer work center, and 10,000 BTU Airconditioner 969 4,179,066 Total - Office Furniture and Equi ~ment $53,027 AU. OTHER: Blue Ridge Zoological Society Replace service gate, repair back holding of tree kangaroo exhibit, upgrade $53,700 4,232,766 electrical, and perimeter fencing for property expansion VWCC City share of the Natural Science Center 54,790 4,287,556 Center in The Square Matching funds to purchase emergency generator for back-up power 26,915 4,314,471 Convention and Visitors' Bureau Upgrade of existing computer system 25,628 4,340,099 Engineering Development of layers for Zoning Map and "smart" street network map 75,000 4,415,099 Parks & Grounds Maintenance Reforestation Program-Phase IV 25,000 4,440,099 Total - All Other $261,033 10/14/97 Recommended CMERP Expenditures- FY 1997-98 Page 3 Note: The following items are bein ;] purchased with the Retained Earnings of the Management Services, Civic Center and Utility Lira Services Funds. Management Services: !Building Inspections Low Volume Copier w/Collator $6,000 $4,448,099 Public Works Service Center Medium Volume Copier w/offset Collator/Stacker 12,000 4,458,099 Parks & Recreation Medium Volume Copier w/Collator 8,000 4,466,099 J & D Court Clerk's Office Medium Volume Copier w/Collator 8,000 4,474,099 Commissioner of Revenue Low Volume Copier w/Collator 6,000 4,480,099 Total - Management Services $40,000 Civic Center Sign for Rear Entrance of Facility $90,000 4,570,099 Total - Civic Center $90,000 Utility Line Services Omni II Rotating Head Camera w/main line components and accessories $75,000 4,645,099 Utility Line Services 3/4 ton Step Van 25,000 4,670,099 Utility Line Services Mid size cab/chassis w/short utility body 17,000 4,687,099 Utility Line Services Mid size cab/chassis w/short utility body 17,000 4,704,099 Utility Line Services (2) - 90 lb. pavement breaker (~ $700 ea. 1,400 4,705,499 Utility Line Services Qwik-Freezer Kit 650 4,706,149 Utility Line Services (2) - 14" abrasive pipe saw ~ $425 ea. 850 4,706,999 Utility Line Services 2" Centrifu~]al ditch pump 350 4,707,349 Utility Line Services i3" Centrifugal ditch pump 550 4,707,899 Utility Line Services (3) - Hand Tool Set (~ $150 ea. 450 4,708,349 Utility Line Services 2 ton cab/chassis w/heavy duty utility body 80,000 4,788,349 Total - Utility Line Services $218,250 Recreation Showmobile (to be funded out of School mowing account proceeds, FY 97) $60,000 4,848,349 Total - Recreation $60,000 Total - All Funds $4,848,349 EQUIPMENT REPLACEMENT RECOMMENDATION - FY 1997-98 /~klitia~ll I Estimated EquiPment/ Repl~t Defm~tment unit # C~ V~ie~ .: Fu~ R~t C~ul~l~ ~nk ~y ~ Repi~ ~r ~ M~ Fis~I Year ~st ~~tR~l~t R~t N~ Coil ~t 052 Solid Waste Management - A~omation Equipment - 275.000 A~omat~ Refuse Colle~ion Vehicle (one arm ban~ 275.~0 275,~ ~ 002 Risk Management 083 19~ Ford LTD - 4 dr sedan 1991 17.800 4 X 4 Chewolet Blazer (mid s~e) 7.200 25.0~ ~,~ 2 052 Traffic Engineering 304 1385 :ull Size 4dr Sedan 1992 17.800 Full size 4 door s~an 17.8~ 317,~ ~ 050 >olice Patrol 200 19~ Ford Cro~ ~oria 1999 22.~0 4 X 4 (Ford ~plorer or Chewolet K-Frame Blazer) 3.000 25.0~ ~2.~ ~ 4 054 Social Sewices 1129 1989 Mini Van 19~ 20,5Q0 7 pa~enger miniwan 20,5~ ~3,~ ~ 5 052 Pa~s & Grounds 427 1976 2 1D Crewcab Flat~ Dump Trk. 1986 52,~ 2 1~ Cr~cab Flat~ Stake~y w~ailgate li~ 52,0~ 415,~ 6 052 Pa~s & Grounds 462 1979 10 Ton Dump Track 1989 52,~ 2 1~ Crumb Flat~ ~ake~y w~ail~a~e ;iRs 52,0~ ~7,~ 7 052 Building Ins~ion 105 1989 Chewolet CapHce 4 door S~an 1997 17,800 Inte~i~e c~ 4 door s~an 17,8~ ~5,1~ 8 050 Police Patrol 259 1995 Chewolet Ca~ 4 door S~an 1998 22,~ :ull S~e ~r S~an Cr~ Vido~a (rear ~ drNe) ~,000 ~7,1~ ~9 050 Police Patrol 237 1995 Chewolet Capd~ 4 door S~en 1998 ~,0~ Full S~e ~r S~an Cm~ ~ofia (rear ~ss~ d~e).. 22,~ 5~,1~ lO 050 Police Patrol 253 1991 Chewolet Cap, ce 4 door S~an 19~ ~,~ =ull S~e ~r S~an Cr~ ~oHa (rear ~eel drive) ~ 22,0~ 551,1~ ~1 050 Police Patrol 229 1995 Chewolet Caprice 4 door S~an 1998 22,~ Full S~e 4dr S~an Cr~ ~o~a (rear ~eel drive) 22,0~ ~3,1~ 12 052 Pa~s & Grounds 475 1978 Pick-up Truck 1988 28,~ 314 T Sn~ Co~ander 4 X 4 wi8' ~iner & snow Flow; r 28,000 ~1,1~ 13 052 Pa~s & Grounds 4~ 1385 Pick-up Truck 1995 28,0~ 314 T Sn~ Co~anGer 4 X 4 wi8' ~iner & snow ylow; r 28,000 6~,1~ --14 050 Fire. MS 300A 1989 Ambulance 1994 65,0~ IIIM ~x ~lance 65,000 694,1~ -~ 050 Criminal Investigation 1246 1990 Four Door S~an Chewolet Comica 1997 17,8~ Inte~(,~iate c;a~ 4 d~r s~an 17,8~ 711,~ -1~ 050 Police Pa{ro~ 238 !9~ Full Size 4dr S~an Cr~ ~o~a 1999 22,~ Full S~e 4dr S~an Cm~ ~o~a (rear ~eel drNe) ~ ~,000 733,~ -'~7 050 Police Patrol 223 19~ Full Size 4dr S~an Cro~ Vi~oda 1~9 22,~0 Full Size 4dr S~an Cro~ ~oda (rear ~eel drive) 22,000 755,~ 18 050 Police Patrol 221 19~ Full S~e 4dr S~an Cr~ ~o~a 1999 22,~ Full S~e ~r S~an Cr~ ~oda (rear ~eel drNe) ~ 22,000 ~7,~ --19 050 Criminal Investigation 227 1989 Four Door S~an Chewolet Comica 19~ 17,800 Inter.late cla~ 4 d~r s~an 17,8~ 795,7~ -~o 052 Communi~ Planning 081 1985 Full Size ~r Sedan - Ford 1992 17,800 Inter.late cle~ 4 door s~an ~ 17,8~ 813,~ '-~ 050 Police Patrol 279 1988 Motorwcle 1995 15,~ Motuiuycle - HaHey-DaviGson FLHTP Ele~ta Glide 15,~0 828,~ ~ 050 Police Patrol 280 1988 Motorcycle 1995 15,~ Motorcycle - Harley-Da~n FLHTP Ele~ra Glide ~ 15,000 ~,~ --~ 050 Communications 314 1981 Four Door Sedan - Ford Fai~ont 1988 17,8~ 4 X 4 full s~e (Ford Bron~ or Chewolet Bl~er) 7,200~ 25,000 868,~ ~4 052 Streets & Traffic 301 19~ Full Size 4dr S~an - Chewolet 1993 17,8~ 4 X 4 Uiiii[y Vehicle for Sn~ Removal o~rations ~ 7,200 25,000 893,~ -25 052 Streets & Traffic 308 1993 Full S~e 4dr S~an - Chewolet 2000 17,8~ 4 X 4 b~iii~y Vehicle for Snow Removal o~rations 7,200 25,000 918,~ 2s 052 Fleet Management 802 1990 Four D~r S~an 1995 17,8~ Inte~ediate c~ 4 door s~an 17,8~ 9~,~ ---~7 050 Fire/EMS 035 1959 '1959 Willis 1~ T Pick-up Track 1~9 27,500 3/4 T 4 X 4 Pickup 27,500 ~3,8~ -~8 052 Fleet Management 804 1992 Four Door S~an 1997 17,800 nte~ia~e c;a~ 4 d~r s~an 17,800 ~1,~ 29 050 Police~ice 253 1991 Full Size ~r Sedan - Chewolet Caprice 1994 22,~0 Full S~e 4dr Sedan Chewolet Lumina (front ~eel drNe) 22,~0 1,~3,~ ~ 050 PoliceNice 2~ 1974 Full S~e Van 19~ 19,000,Full S~e 8 P~nger Van 19,000~ 1,022,~ --31 052 Parks & Grounds 405 1983 Four Door S~an - Ford 1990 17,800 4 X 4 Bl~er ~ vehicle -, 7,200 25,000 1,~7,~ 3~ 052 Parks & Grounds 478 1976 Street Swee~r- Elgin 1988 93,~0 Street ~ee~r 93,0~ 1,1~,~ 33 052 Parks & Grounds 400 19~ Full S~e Station W~on - Fo~ 1991 18,~0 :ull S~e Station W~on 18,~0 1,1~.~ ~ 050 Police Patrol 1253 1995 Four Door S~an Chevrolet Ca.ce 1998 ~,0~ 4 X 4 (Fo~ Explorer or Chewolet K-Frame Blazer) 3,000 25,0~ 1,183,~ 35 050 Police Patrol 224 19~ Subu~an 19~ 30,0~ 314 T 4 dr Subu~an 4 X 4 30,000 1,213,~ i ~ 050 Fire. MS 036 1991 Full Size Van - Club Wagon XL 1998 19,~0 Mid S~e 4 X 4 or all ~eel d~e van 19,000 1,232,~ - 054 Social Sewices 1108 1988 Four Door S~an 1995 17,800 Inter.late cla~ 4 door s~an 17,800 1,2~,~ 052 Communi~ Planning 082 1988 Full S~e Four Door S~an 1995 17,800 Inter.late cla~ 4 door s~an 17,800 1,268,~ -39 050 Parks & Grounds 1401 1~7 Brushchipper- Asplundh 1979 17,000 Brush Chipper -1Z' diameter chipping capac~, diesel ~,,g~e 17,~0 1,285,2~ ...... 050 Criminal Investigation 1208 1992 :o~r Door S~an - D~ge 1999 17,800 Inte~iate cla~ 4 door s~an 17,800 1,303,~ 4o {- 050 Criminal Investigation 288 1993 Four Door S~an - D~ge 2000 17,800 Inte~ediate cla~ 4 door s~dan 17,800 1,320,8~ I-~[ 050 Fire/EMS 037 1988 3/4 T 4-Wheel DHve Pick-up 1995 28,000 3/4 T 4 X 4 Pickup 28,000 1,3~,800 Page 1 EQUIPMENT REPLACEMENT RECOMMENDATION - FY 1997-98 Rank Agency I~me Replaced y~ar : ~k~l :~ FlsCalYear ~t : ~R~tReqUeSt ~.cl ~t ;.!i [ ~t _43 050 Police Patrol 1214 1996 Full Size Four Door Sedan - Ford LTD 1999 22,000 4 X 4 (Ford Explorer or Chevrolet K-Frame Blazer) _ 3,000 25,000 1,373,800 _44 050 Police Patrol 1259 1995 Full Size Four Door Sedan - Ford LTD 1998 22,000 4 X 4 (Ford Explorer or Chevrolet K-Frame Blazer) 3,000 25,000 1,398,800 45 052 Parks & Grounds 480 1986 Tractor 1998 30,000 Ford or farm tractor w/2,8001b capacity front end Ioader,--~; b 30,000 1,428,800 46 052 Parks & Grounds 1434 1982 Dump Truck 1992 55,000 2 1/2 T medium duty dump truck w/spreader/snow plow__ 55,000 1,483,800 47 052 Building Maintenance 642 1970 Crew Cab Flatbed Truck 1980 36,000 Crew Cab Flatbed truck . 36,000 1,519,800 4__8 050 Police Patrol 0231 1993 Four Door Sedan Chevrolet Caprice 1996 22,000 Full Size 4dr Sedan Crown Victoda (rear wheel drive) 22,000 1,541,800 49 050 Police Patrol 0222 1996 Four Door Sedan Crown Victoda 1999 22.000 Full Size 4dr Sedan Crown Victoria (rear wheel drive) __ 22,000 1,563,800 5o 050 Police Patrol 1223 1996 Four Door Sedan Chevrolet Caprice 1999 22.000 Full Size 4dr Sedan Crown Victoria (rear wheel drive) __ 22,000 1,585,800 __51 050 Police Patrol 1249 1994 Four Door Sedan Chewolet Capdce 1997 22,000 Full Size 4dr Sedan Crown Victoria (rear wheel drive) __ 22.000 1,607.800 _52 050 Police Patrol 0291 1993 Four Door Sedan Chevrolet Caprice 1996 22.000 Full Size 4dr Sedan Crown Victoria (rear wheel drive) __ 22,000 1,629,800 ~ 050 Fire/EMS 0112 1,'}93 Four Door Sedan Chevrolet Caprice 2000 17,800 3/4 T 4 dr Suburban 4 X 4 12,200 30,000 1,659,800 __54 052 Building Inspection 136 1984 Chevrolet 4 door Lumina - Sedan 1992 17,800 Intermediate class 4 door sedan -- 17,800 1,677,600 _~5 052 Community Planning 135 1988 Full Size Four Door Sedan 1995 17,800 Intermediate class 4 door sedan -- 17.800 1,695,400 __56 052 Parks & Grounds. 412 1989 Full Size Pick-up 1990 28,000 3/4 T Snow Commander 4 X 4 wi8' bed/liner & snow p,owe r 28,000 1,723,400 __~7 052 City Information System 842 1990 Mini Van 1990 20,500 7 passenger mini-van __ 20,500 1,743,900 56 052 Parks & Grounds 401 1983 Full Size Four Door Sedan 1990 17,800 4 X 4 Blazer type vehicle 7,200 25,000 1,768,900 __59 052 Parks & Grounds 411 1!)83 Full Size Pick-up 1993 28,000 3/4 T Snow Commander 4 X 4 wi8' bed/liner & snow plowe r 28,000 1,796,900 __~ 050 Criminal Investigation 1220 1988 Full Size 4dr Sedan Pontiac 6000 1995 17,800 Intermediate class 4 door sedan 17,800 1,814,700 61 050 Criminal Investigation 0246 1989 Full Size 4dr Sedan Chevrolet Corsica 1996 17,800 Intermediate class 4 door sedan 17,800 1,832,500 _62 050 Criminal Investigation 0276 1,.)88 Full Size 4dr Sedan Pontiac 6000 1995 17,800 Intermediate class 4 door sedan 17,800 1,850,300 _63 050 Criminal Investigation 0225 1988 Full Size 4dr Sedan Pontiac 6000 1995 17,800 Intermediate class 4 door sedan 17,800 1,868,100 64 052 Building Inspections 109 1988 Four Door Sedan 1995 17,800 Intermediate class 4 door sedan 17,800 1,885,900 65 050 Fire/EMS 0014 1991 Four Door Sedan 1998 17,800 Intermediate class 4 door sedan 17,800 1,903,700 -~7 050 Fire/EMS 0055 1~86 Four Door Sedan 1993 17,800 Intermediate class 4 door sedan 17,800 1,921,500 050 Fire/EMS 400A 1991 Four Wheel Drive Ambulance 1996 75,000 Ford E350 Type IIIM 4 X 4 75,000 1,996,500 se 050 Parks and Grounds N/A NIA Turf Utility Vehicles N/A 44,000 Turf utility vehicle w/200 gal. sprayer and fertilizer spreade 44,000 2,040,500 ~69 050 Animal Control Additional r, llA Pick-up Truck (Iongbed) NIA 17,000 Full size long bed Pickup Truck 17,000 2,057,500 Vehicle Replacement Cost 1,990,100 67,400 2,057,500 Page 2 RECEIYED CITY CLERKS OFFICE '~! I~T16 P2:29 Office of the City Manager October 22, 1997 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, Virginia RE: Dental Insurance Contract with the Roanoke Valley Consortium Dear Mayor and Members of Council: As all of you are aware, a regional team of employees has been working to secure both health care and dental benefits for members of what is now called the Roanoke Valley Consortium. While cost savings for health care could not justify consortium purchasing at this time, dental benefits clearly offer an opportunity to initiate regional cooperation. The result will hopefully be a regional dental benefits contract with Delta Dental Plan of Virginia. Initial plan participants will include the City of Roanoke, Roanoke County Government, Roanoke County Schools, Roanoke Regional Airport and the Roanoke Valley Resource Authority. City of Roanoke Schools were unable to participate in this program at this time due to the timing of their dental contract renewal. As is the case with health insurance, we expect both Roanoke Schools and possibly the City of Salem to consider the benefits of joint dental insurance when the consortium seeks proposals at the end of this contract. Currently the City of Roanoke has what is called Option 1 level benefits which is a very basic level of service. (See attachment 1). Under the consortium plan the City of Roanoke may keep Option 1, or raise our level of benefits to Option 2 benefits (see attachment 2). The difference in these two plans is the level of benefit called "Major Services". These services provide coverage for bridges, partial dentures and complete dentures as well as crowns. The payment level is 50%. Option 2 also provides for a $1500 per patient per year maximum allowance versus a $1000 per patient per year maximum under the option 1 level of service. Roanoke County Government and Schools as well as the City of Roanoke currently provide option 2 level benefits. Given the fact that we would have a 5.4% rate reduction if we maintain Option 1 benefits, I believe the timing is right to raise our coverage level to Option 2. This would provide our employees with a needed service and improve the competition of our benefit package in the marketplace. Estimated additional cost for the City is $50,000 for the balance of this fiscal year. Funding is available in the insurance reserve fund. Employee monthly cost would increase by $2.24 for employee plus Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci,roanoke,va.us The Honorable David A. Bowers and Members of City Council Page Two dependent coverage and $7.96 for family coverage. discussed with and evaluated by members of the Committee and they are in favor of the change. This benefit change has been Employee Benefits Awareness This matter will come before City Council for your approval at the joint meeting of the Board of Supervisors and City Council on October 28. If you have any questions or concerns about this issue or the attached draft City Council report, please contact me prior to the October 28, 1997 meeting. Respectfully submitted, W. Robert Herbert City Manager WRH/w Attachments DRAFT October 28, 1997 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: SUBJECT: DENTAL INSURANCE CONTRACT WITH THE ROANOKE VALLEY CONSORTIUM II. BACKGROUND ON THE SUBJECT IN CHRONOLOGICAL ORDER IS AS FOLLOWS: The present one year dental insurance contract with Delta Dental Plan of Virginia expires on December 31, 1997. City currently contributes $11.04 per month towards the "employee only" rate for dental insurance. Co The City of Roanoke has joined with other government entities in the Roanoke Valley to consider joint purchasing of dental insurance. Do Specifications were developed in consultation with the consulting firm of . Slabaugh Morgan White to obtain competitive proposals for the Roanoke Valley Consortium group dental insurance plan. Proposals were issued on March 24, 1997. 19 companies were mailed request for proposals. A listing of those companies is provided. (Attachment A) F. Five responses for dental insurance were received. CURRENT SITUATION IS AS FOLLOWS: Ao Regional cooperation in the form of joint purchasing of dental insurance provides the City of Roanoke with an opportunity to improve the level of dental coverage for employees at a reasonable rate and receive a multi year contract. Roanoke County Government, Roanoke County Schools and the Roanoke Valley Resource Authority currently have the coverage recommended in Alternative A, below. The Employee Benefits Awareness Committee was briefed by the Consultant twice to discuss regional dental and health care benefits. Co Slabaugh Morgan White ranked Delta Dental Plan of Virginia as the company most responsive to the Consortium's request for proposal.' Members representing each government entity agreed with this ranking. Honorable Mayor and City Council Page 2 III. IV. ISSUES IN ORDER OF IMPORTANCE ARE AS FOLLOWS: A. Coverage. B. Qualifications of company. C. Cost. D. Funding. ALTERNATIVES IN ORDER OF FEASIBILITY ARE AS FOLLOWS: Council approve the contract for dental care insurance with Delta Dental Plan of Virginia for a period of three years beginning on January 1, 1998 and ending December 31, 2000. Coverage provides for an improved level of benefits which includes additional services for bridges, partial dentures, complete dentures and crowns. The payment level is 50%. The coverage also raises the per patient per year maximum allowance from $1,000 to $1,500. (Attachment A) 2. Qualifications of Delta Dental Plan of Virginia: a. Local marketing representatives will service the account. Participating network of dentists has 71% participation in the Roanoke Valley. Choice of type of coverage is optional and separate from health insurance. Working relationships with the City and other members of the Consortium are established. 3. Cost is: a. Current rates are as follows: Total Monthly Rate City Pays Employee Employee/Dependent Family 11.04 18.90 32.24 9.46 9.46 9.46 Honorable Mayor and City Council Page 3 Bo b. Monthly rates with the increased coverage would be: Total City Pays Monthly Rate Employee 16.02 14.42 Employee/Dependent 26.10 14.42 Family 45.16 14.42 c. Employee cost after City contribution would be as follows: Additional Current Proposed Monthly Monthly Monthly Cost Employee 1.58 1.60 -.02 Employee/Dependent 9.44 11.68 2.24 Family 22.78 30.74 7.96 d. Maximum annual rate increase for the City and the employee would not exceed 7% annually for 1999 and 2000. Funding for the recommended rates above is available in the 1997- 98 operating budget from Risk Management Fund reserve funds for the term of the contract. Council approve a contract for dental care insurance with Delta Dental Plan of Virginia for a period of three years beginning on January 1, 1998 and ending December 31, 2000. Coverage provides for the same benefits available under the current contract with Delta Dental Plan of Virginia. (Attachment B) 2. Qualifications of Delta Dental Plan of Virginia: a. Local marketing representatives will service the account. bo Participating network of dentists has 71% participation in the Roanoke Valley. Choice of type of coverage is optional and separate from health insurance. Working relationships with the City and other members of the Consortium are established. Honorable Mayor and City Council Page 4 3. Cost is: a. Current rates with Delta Dental Plan of Virginia are: Total City Pays Monthly Rate Employee 11.04 9.46 Employee/Dependent 18.90 9.46 Family 32.24 9.46 Monthly rates with the same level of benefits available under the current contract would be: Total City Monthly Pays Rate Employee 10.76 9.69 Employee/Dependent 17.52 9.69 Family 30.27 9.69 c. Employee cost after City contribution would be as follows: Additional Current Proposed Monthly Monthly Monthly Cost Employee 1.58 1.07 -.51 Employee/Dependent 9.94 7.83 -2.11 Family 22.78 20.58 -2.20 Funding for the recommended rates above is available in the 1997- 98 operating budget from Risk Management Fund reserve funds for the term of the contract. RECOMMENDATION: Ao City Council concur in Alternative "A" and approve the award of the contract for dental insurance to Delta Dental Plan of Virginia for the period of three years beginning January 1, 1998 and ending December 31, 2000. This is for the coverage and rates described under Alternative A of this report, and under the terms and conditions contained in the City's present contract with such firm, except as otherwise noted in said report, and authorize the City Manager to execute the same in form as approved by the City Attorney and with the understanding that Delta Dental Plan of Virginia provide the City Manager with said contract, for execution no later than December 15, 1997. Honorable Mayor and City Council Page 5 WRH:jl Respectfully submitted, W. Robert Herbert City Manager A,'"rACHMENT A Aetna Health Plans Ameritas Life Insurance Co. Carilion Health Plans CIGNA Health Care Delta Dental Plan of VA Guarantee Mutual Hartman Group (Agency) John Deere Health Care Life of Virginia MDIPA MetLife Partners National Health QualChoice of Virginia Health Shenandoah Life Insurance Southern Health The Guardian The Prudential Trigon BlueCross BlueShield United HealthCare DENTAL CARRIERS ATTACHMENT B DIAGNOSTIC & PREVENTIVE SERVICES (100% UCR) - Oral examination and prophylaxis (cleaning) twice in a 12 consecutive month period. Topical fluoride applications for those under 19 years of age, but not more than once in any 12 month period. - Bitewing x-rays once every 12 month period; full-mouth or panelipse x-rays once every three years. - Space maintainers. BASIC SERVICES (80% UCR) - Routine Restorative Services - Amalgam (silver) fillings; composite (white) fillings (limited to the upper and lower front teeth); stainless steel crowns (for baby teeth only). - Oral surgery - Extractions of teeth and other oral surgery. - Endodontics - Root canal therapy. - Periodontics (the disease of bone and tissue supporting the teeth) - Surgical and non-surgical periodontal treatment. - Denture Repair & Recementation - Provides for repair of existing dentures; recementation of crowns, inlays and bridges. - Sealants - Provided for non-carious, non-restored permanent molar teeth for children under the age of 14. Coverage limited to one application per tooth in a 3-year period. Third molars are excluded. MAJOR SERVICES (50% UCR) - Prosthetic Coverage (removable and fixed) - Provides bridges, partial dentures and complete dentures. Allowable once each five-year period. - Gold/Crown Coverage - Provides for gold restorations (inlays, onlays and crowns) when teeth cannot be restored with another filling material. Allowable once each five-year period. DEDUCTIBLE (Applies to Basic and Major Services Only) - $25 per patient per calendar year; $75 maximum per family unit. MAXIMUM - $1500 per patient per calendar year. ATTACHMENT C ¢ DELTA DENTAL PLAN OF VIRGINIA GROUP DENTAL PROGRAM DIAGNOSTIC AND PREVENTIVE CARE (100% UCR) - Oral examination and prophylaxis (cleaning) once every 6 months. - Bitewing x-rays once every 12 month period; full-mouth or panelipse x- rays once every three years. - Topical fluoride applications for those under 19 years of age, but not more than once in any 12 month period. - Space maintainers. BASIC CARE (80~20% UCR) - Sealants - provided for non-carious, non-restored permanent molar teeth for children under age 14. Coverage limited to one application per tooth in a 3 year period. - Routine restorative services - amalgam (silver) fillings; composite (white) fillings; stainless steel crowns (for baby teeth only). - Oral surgery - extractions of teeth and other oral surgery. (Surgical removal of impacted wisdom teeth must be filed with medical carrier first; Delta Dental Plan of Virginia as secondary) - Endodontics - root canal therapy. - Periodontics (the disease of bone and tissue supporting the teeth), surgical and non-surgical periodontal treatment. - Emergency treatment for relief of pain. DENTURE REPAIR AND RECEMENTATION OF CROWNS AND BRIDGES (80/20% UCR) - Provides for repair of existing dentures; recementation of crowns, inlays, and bridges. MAXIMUM BENEFIT: $1000 per patient per contract year. DEDUCTIBLE: $25 deductible per patient per contract year; $75 per family unit. (Does not apply to Diagnostic and Preventive Services) NON-COVERED SERVICES: Crowns, Bridges, Full and Partial Dentures, Orthodontics. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #178-200-399 Sandra H. Eakin Oeputy c~y Ck, rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33618-102297, authorizing execution of an agreement with Habitat for Humanity in the Roanoke Valley to provide funding for reimbursement of expenses associated with construction of three new houses on three lots under provisions of the Vacant Lot Homesteading Program; viz: 427 Albemarle Avenue, S. E., 1105 Sixth Street, S. E., and 1703 Chapman Avenue, $. W., upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js Attachment H :~AG EN DA,g'/~:3CT22,W PD W. Robert Herbert October 24, 1997 Page 2 pc: David A. Camper, President, Board of Directors, Habitat for Humanity in the Roanoke Valley, 1701 Cleveland Avenue, S. W., Roanoke, Virginia 24016 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director of Public Works Ronald H. Miller, Building Commissioner H. Daniel Pollock, Jr., Housing Development Coordinator Frank E. Baratta, Office of Grants Compliance H :~,G ENDA. 97~)CT22.W PO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of October, 1997. No. 33618-102297. A RESOLUTION authorizing the City Manager to execute an agreement with Habitat for Humanity in the Roanoke Valley, to provide funding for reimbursement of expenses associated with construction of three new houses on three lots under the provisions of the Vacant Lot Homesteading Program, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That the City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with Habitat for Humanity in the Roanoke Valley, which agreement shall provide for the use of Community Development Block Grant funds in the amount not to exceed $12,000.00 for reimbursement of expenses associated with construction of three new houses on three lots located at the addresses of 427 Albemarle Avenue, S.W., 1105 Sixth Street, S.E., and 1703 Chapman Avenue, S.W., in accordance with the recommendations contained in the City Manager's report to this Council dated October 22, 1997. The form of the agreement shall be approved by the City Attorney. ATTEST: City Clerk. H:\RES',R-HABITA.3 RECEIVED CITY CL E[.!)~. S Honorable Mayor and Members of Council Roanoke, Virginia OOT13 P :II October 22, 1997 97-190 Dear Members of Council: Subject: Agreement with Habitat For Humanity in the Roanoke Valley Under the Vacant Lot Homesteading Program Vacant Lot Homesteading Pro,am is an ongoing program that provides funds to reimburse some of the expenses of building new houses on vacant lots within older areas of the city, and selling the houses to low-moderate income households. $4,000 per lot maximum reimbursement to non-profit organizations is available for actual documented costs incurred through the: Purchase price of the lot, up to fair market value; Legal fees associated with the purchase and resale of the property by the builder/developer; Cleating and grading where necessary; Building Permit fees; and Water and sewer connection fees. Council approved Resolution No. 33434-061697, and adopted Budget Ordinance No. 33433-061697 providing $12,000 in Community Development Block Grant (CDBG) funds available in account No. 035-098-9820-5104 for Vacant Lot Homesteading Program activities. II. Current Situation: Habitat For Humanity in the Roanoke Valley ha.q completed pr~ects, notentially eligible for reimbursement under the Vacant Lot Homesteading Program at: 427 Albemarle Avenue SE 1105 Sixth Street SE 1703 Chapman Avenue SW (Tax Map No. 4022213-14-15); (Tax Map No. 4022406); and (Tax Map No. 1320408). Bo Execution of an A~eement with Habitat For Humanity. in the Roanoke Valley is necessary, to provide reimbursement for these projects in accordance with CD'BG regulations and Vacant Lot Homesteading Program requirements. Mayor and Members of Council Page 2 III. Issues: Consistency with the City's Consolidated Plan IV. Alternatives: Authorize the City Manager to execute an A~eement (Attachment) with Habitat For Humanity in the Roanoke Valley, to be approved as to form by the City Attorney, providing for reimbursement of certain costs upon completion and sale of identified properties under the Vacant Lot Homesteading Program. Consistency with the City's Consolidated Plan would be met. Priority A, Objective 3 of the Plan calls for construction and sale of 25 new homes to owner occupants over the 5-year period. This Agreement will support 3 such projects for low-moderate income households. Cost to the City will be $12,000 in CDBG funds currently available in account No. 035-098-9820-5104, and allocated to the Vacant Lot Homesteading Program. o Timing is such that funds will be available for reimbursement upon execution of the Agreement, documentation of costs, and sale of the properties to qualified home buyers. Do not authorize the City Manager to execute an A~eement with Habitat For Humanity in the Roanoke Valley, providing for reimbursement of certain costs upon completion and sale of identified properties under the Vacant Lot Homesteading Program. Consistency with the City's Consolidated Plan would not be met. Affordable home ownership opportunities for low-moderate income households in three newly constructed homes would not be supported. 2. ~ would not be an issue. Timing is such that commitment of funds for eligible projects in FY 1997- 1998 will not have yet been achieved. Mayor and Members of Council Page 3 V. Recommendation: Adopt alternative A, and Authorize the City Manager to execute an A~eement (Attachment) with Habitat For Humanity in the Roanoke Valley, to be approved as to form by the City Attorney, providing for reimbursement of certain costs upon completion and sale of identified properties under the Vacant Lot Homesteading Program. Respectfully submitted, W. Robert Herbert City Manager WRH:CBCJr CC: City Attorney Director of Finance Director Of Public Works Building Commissioner Housing Development Coordinator Office of Grants Compliance THE CITY OF ROANOKE COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT THIS AGREEMENT is made this 1st day of July, 1997, by and between the CITY OF ROANOKE (GRANTEE) and HABITAT FOR HUMANITY IN THE ROANOKE VALLEY (Subgrantee). The Grantee: City of Roanoke 215 Church Avenue, SW Roanoke, Virginia 24011 The Subgrantee: Habitat for Humanity in the Roanoke Valley 1701 Cleveland Avenue, SW Roanoke, Virginia 24016 Whereas, the Grantee has been authorized by its City Council pursuant to Resolution No 33434- 061697, adopted June 16, 1997, to provide Community Development Block Grant (CDBG) funds toward the Vacant Lot Homesteading Program. The Parties hereto agree as follows: 1. Scope of Services: The Grantee shall make a grant of Community Development Block Grant funds to the Subgrantee for the reimbursement of certain documented expenses associated with construction and sale of new single-family houses on specified vacant lots in the City of Roanoke under the provisions of the Grantee's Vacant Lot Homesteading Program. The expenses eligible to be reimbursed for each lot, up to a total of $4,000 per lot, may include the following: Purchase price or other land cost of the lot; Costs to clear and/or grade and/or prepare the lot for construction; Building permit fees; Legal and other fees paid by Subgrantee typically associated with conveyance of the lot, and/or conveyance of the property after completion of construction (such as deed recordation, grantor's tax upon resale, survey); and Water and sewer lateral and connection fees. B. The properties constructed for which expenses may be reimbursed are: 427 Albemarle Avenue SE (Tax Map No. 4022213-14-15) 1105 Sixth Street SE (Tax Map No.4022406) 1703 Chapman Avenue SW (Tax Map No. 1320408) -2- Payment of reimbursement for each property will be subject to the Subgrantee selling the property to a low-moderate income household to occupy the property. Low-moderate income is defined as income not exceeding 80% of the median family income in the Roanoke Metropolitan Area as established by the United States Department of Housing and Urban Development. The Subgrantee agrees that the sale price of each property will not include or reflect the amount of this grant, thereby passing the benefits of this grant to the low-moderate income buyer who will occupy the house. Time of Performance: This Agreement shall be in effect beginning July 1, 1997, and ending on June 30, 1998. Pa~vrnent of Reimbursement: Upon completion of construction and sale of any property identified in lB above, the Subgrantee shall submit to the Grantee's Housing Development Office a request for payment, with proper documentation of costs claimed as identified in Section lA above, and resale of the property to an eligible buyer as required in Section lC above. Upon approval of the request by the Grantee, the Grantee shall disburse to the Subgrantee reimbursement of eligible cost not to exceed $4,000 per lot, and not to exceed under the terms of this Agreement a total of $12,000. Indemnity Provision: Habitat for Humanity in the Roanoke Valley agrees and binds itself and its successors and assigns to indemnify, keep and hold the City and its officers, employees, agents, volunteers and representatives free and harmless from any liability on account of any injury or damage of any type to any person or property growing out of or directly or indirectly resulting from any act or omission of Habitat for Humanity in the Roanoke Valley including: (a) Habitat for Humanity in the Roanoke Valley's use of the Streets of the City, or any other City property, utilities, easements, or right of way; (b) the activities undertaken as set forth in Section I "Scope of Services", above; © the exercise of any right or privilege granted by or under this Agreement; (d) or the failure, refusal or neglect of Habitat For Humanity in the Roanoke Valley to perform any duty imposed upon or assumed by Habitat For Humanity in the Roanoke Valley by or under this Agreement. In the event that any suit or proceeding shall be brought against the City or any of its officers, employees, agents, volunteers or representatives in law or in equity, either independently or jointly with Habitat for Humanity in the Roanoke Valley on account thereof; Habitat For Humanity in the Roanoke Valley, upon notice given to it by the City or any of its officers, employees, agents, volunteers or representatives, will pay all costs defending the City or any of its officers, employees, agents, volunteers or representatives in any such action or other proceeding. In the event of any settlement or any final judgement being awarded against the City or any of its officers, -3- employees, agents, volunteers or representatives, either independently or jointly with Habitat For Humanity in the Roanoke Valley, the Habitat For Humanity in the Roanoke Valley will pay such settlement or judgement in full or will comply with such decree, pay all costs and expenses of whatsoever nature and hold the City or any of its officers, employees, agents, volunteers or representatives harmless therefrom. 5. Suspension and Termination: Suspension or termination may occur if the Subgrantee materially fails to comply with any term of this award, and the award may be terminated for convenience by the Grantee or Subgrantee upon written notification to the awarding agency (HUD), setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to the terminated. 6. Compliance with Federal Regulations' The Subgrantee agrees to abide by the HUD conditions for CDBG programs as set forth in Attachment A, as if it were the Grantee referenced therein, and all other applicable federal regulations relating to specific programs performed hereunder. 7. Religious and Political Activities' The Subgrantee agrees that the funds provided under this contract will not be utilized for religious activities, to promote religious interests, or for the benefit of a religious organization in accordance with the federal regulations specified in 24 CFR 570.200 (j). The Subgrantee agrees that no funds provided, nor personnel employed under this agreement, shall be in any or to any extent engaged in the conduct of political activities in Violation of Chapter 15 of Title V, United States Code. 8. Uniform Administrative Requirements: The Subgrantee shall comply with the requirements and standards of OMB Circular No. A-122, "Costs Principles for Non Profit Organizations" and with OMB Circular No. A-110, as applicable. 9. Program Income: Program income means gross income directly generated from the use of CDBG funds. Program income does not include proceeds from fund raising activities carried out by the Subgrantee. No program income is expected to be generated. If program income is received, the Subgrantee must submit fimds to the Grantee within five (5) days of its receipt by the Subgrantee. 10. Reversion of Assets: Pursuant to 24 CFR 570.503, HUD requires that, upon expiration of this Agreement, the Subgrantee shall transfer to the recipient any CDBG funds on hand at the time of -4- 11. 12. 13. 14. 15. 15. expiration and any accounts receivable attributable to the use of CDBG funds. However, because this Agreement provides only for reimbursement of eligible expenses, there will be no assets subject to reversion, and this requirement does not apply. The Subgrantee shall maintain full and accurate records with respect to all matters covered under this Agreement. All records pertaining to the Agreement and the services performed pursuant to it, shall be retained for a period of three (3) years after the expiration date of this Agreement or its amendments. Appropriate City and/or HUD personnel shall have free access to those records during the Agreement duration and the following three-year time period. Conflict of Interest: No employee, agent, consultant, officer or appointed official of the Subgrantee who is in a position to participate in a decision-making process or gain inside information with regard to any CDBG activity, may obtain a personal or financial interest in any contract, subcontract or agreement with respect thereto, or in the proceeds thereunder, either for themselves, their family or business associates, during their tenure or for one (1) year thereafter. As an entity receiving less than $300,000 in federal funding from the Grantee, the Subgrantee shall not be required by the Grantee to undergo an annual independent audit of the CDBG expenditures under this Agreement. Furthermore, no expenditures with respect to any such audit undertaken at the Subgrantee's own initiative shall be chargeable to the funds under this agreement. Third Party Contracts: The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee. Entire A~eement: This agreement, including all of its Exhibits, represents the entire agreement between the parties and this Agreement shall not be modified, amended, altered or changed, except by written agreement executed by the parties. This Agreement shall be governed by the laws of the Commonwealth of Virginia. -5- IN WITNESS THEREOF, the parties hereto have executed this as the day and year hereinabove written: ATTEST: CITY OF ROANOKE By: By:. Mary F. Parker, City Clerk W. Robert Herbert, City Manager SUBGRANTEE By: By: Witness David A. Camper, President Board of Directors Habitat for Humanity in the Roanoke Valley Approved as to CDBG Eligibility Approved as to Form Office of Grants Compliance Assistant City Attorney Approved as to Execution Approved as to Funds Available Assistant City Attorney Director Finance Account No. 035-098-9820-5104 Attachment A U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SPECIAL TERMS AND CONDITIONS "Section 3" Compliance in the Provision of Training. Employment and Business The work to be performed under this contract/s on a project ~ed under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of X968, as am~tded, 12 U.S.C. 170. Section 3 requires thst to the greatest extent feas~le oppo~mitles for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. The parti~ to thh contract win comply with the provi~'ons of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR Part 135, and an applicable rules and orders of the Depastment issued thereunder prior to the execution of this contract. The parties to thi.~ COlltract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requixements, Co The contractor ~ s~d to each labor organization or representative of workers with which he has a collective btrgai~ieg agreement or other contract or understanding, if any, · notice advising the said labor o~tion or workers' representative ofkis commitmems under this Section 3 clause ~nd shall post copie~ of the notice in ~ places av~utble to employees and applicants for employment or tr,~g. Do The contractor will include thi.~ Section 3 clauso in every subcontract for work in conn~im with the project and w01, at the direction of the applicant for or recipient o~Federal financ~ assistance, take appropriate action pursuant to the subcontract ttpon · flnd~n~ that the subcontractor is in violation of regulations issued by the ~ ~ and Urban Development 24 CFR Part 135. The contractor wiI1 not sutmo..~,act with any subcontractor wher~ it has notice or knowledge that the latter ht~ been found in violation of regulations under 24 CFR Part 135 and wiIl not let any subcontract unless the subcontractor has first provided it with a pre,/m/nary s~atement of a~ty to comply with the requiremmts of these regulations. Compliance w/th the provifions of Section 3, the regulations set forth in 24 CFR Pan 135, and ail applicable rules and orders of the Depaxtment issued hereunder prior to the execution of the contract, shall be a cond~on of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, Attactunent A its successor and assigns. Failure to ~ these requirements shall subject the applicant or recipient, its contractors and subcontractors, its successors and assigns to those sanctions specified by the grant or loan agreement or contract through which Federal assistance is provided, and to such sanctions as are specified by 24 CFR Pan 135. Equal I~mpio_vment Opportunity_: Contracts sub_iecx to Executive Order 11246. amended: Such contracts shall be subject to HUD Equal Employment Oppommi~ regulations at 24 CFR Pan 130 applicable to HUD-assisted construction contracts. The Contractor shall cause or require to be inserted in full in any non-exen~t contract and subcontract for construction work, or modification thereof as defined in said regulations, which is paid for in whole or in pan with as.sistance provided under this Agreement, the foIlowing equal oppommky clause: 'T)uring the performance ofthi~ contract, the contractor agrees as follow~ Tho contractor will not ctiscrim~to against any employee or applicant for em?loyment because of race, color, religion, sex or national ori~n~n_ The contractor will take aifnum~e action to ~zsure that applicants tre employed and that employees are treated during employment without regard to their race, color, religion, sex or national or~ Such action shah include, but not be ~ed to, the following: employment, upgrading, demotion or mmxfer;, recruitment or recmltment advertising; layoffor termination; rates of pay or other forms of compensation; and selection for tr~/nlng, including apprentice~ip. The contractor agrees to post in conspicuous places avat'hble to employees and applicants for employment, notices to be provided by the ~ offw. er setting forth the provisions of this nondiscrln~stion clause. Bo ~ ~ will, in an solicitations or adverfisem~ts for .~nn?loyees phced by or on behalf of the coniractor, state th~ ~ll qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. Ce Tim omtr~ot will send to each labor union or representative of workers with which l~has · collzct~ bargaining agreement or other contract or understanding, a notice to be ~ by the Contract Compliance Officer advi~/~g the said labor union or wmiterg representatives of the contractor's co~t under this section and shall post copies of the notice in conspicuous places available to employees and applicants Do The conla'actor will comply with ail provisions of Executive Order 11246 of September 24, 1965, and of the ~ regulations and relevant orders of the Secretary of Labor. Eo The contractor will fiirviO all information and repons required by Executive Order 11246 of September 24, 1965, and by the roles, regulations and orders of the 2 Attachment A Secrecuy of Labor, or pursuant thereto, and will permit access to his books, records and accotmts by the Department and the Secretary of Labor for purposes of investigation to ascertain complinnce with such rules, regulations and orders. Fo In the evem of the contractor's noncompliance w/th the nondiscril~ation clauses of this contract or with any of such rules, regulations or orders, this contract may be canceled, terra.ted or suspended in whole or in part. and the contractor may be declared inelig~le for further Govemm~ contracts or FederaIly-as.~ed construction contraa procedures amhorized in Executive Order 11246 of September 24, 1965, or by rule, rendition or order of the Secretary of Labor, or as otherwise provided by law. The contractor win include the portion of the sentence immediately preceding paragraph (A) and the provisions of paragraphs (A) through (G) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pummut to Section 204 of Executive Order 11246 of September 24, 1965, so tlut such provisions will be binding upon each subcontractor or vendor. The c, ontmaor will take tach action with respect to any subcontract or purchase order as the Depuunent m~y direct as · moas of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event · contractor becomes involved in or is threatened with litigation with · subcontractor or vendor as · result of such direaioa by the Depmmau, the contractor mey request the United States to enter into such litigation to protect the interest of the UniIed States.' The Contractor further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in Federally-assisted construction work; provided, that if tho Contractor so participating is · State or local goverament, tho ·bovo equal opportunity clause is not applicablo to any agency, /a.mumem~ or subdivision of such government which does not participate in work on or under the comracc The Contractor agrees that it will assist and cooperate actively with the Departmem and the Secretary of Labor in obtaining the compliance of contractors and subcontractor· w/th the equal oppoWmlty clause and the rule~, reguhtions and relevant order~ e~'tl~ Secretary of Labor, that it will fur~i~ tho Department and tho Secret·O' of Labor mall compliance; and that it win otherwise asaist the Department in tho d/scharge of The Cram-actor fm'ther agrees that it will reft-sin fi'om entering into any contract or contract modific·tion subject to Executivo Order 11246 of September 24, 1965, with a contractor debarred fi'om, or who has not demonstrated eli~ for Gov~t contracts and Federally-~ construction contracts pursuant to the Executive Order and ~ carry out such sanctions and penakies for violation of the equal opporVmlty chuse as may be knposed upon comra~ors and subcontractors by tho Deptttttmnt or the ~ of Labor pu.,~. ,~,~t to Part R, Subpm D, of the Exeattive Order. In aO~ the Corm'actor agrees that if it f~it~ or refuses to comply wilh these undertakings, the Department may take any or all of the . o Attachment A following actions: cancel, termmte or suspend in whole or in part the grant or loan guarm~ee; re/rain from extending any fiulher ass/stance to the Contractor under the Program with respect to which the ~3ure or refusal occurred until sati~r-~ctory assurance of future compliance has been received from such Contractor; and refer the cause to the Department of Justice for appropriate legal proceedings. Nondiscrimination Under Title VI of the Civil Rig_hts Act of 1964: This Agrv:ment Lq subject to the requirements of T'rtle VI of the Civil Rights A~t of 1964 (P.L. 8g-352) and HUD regulations with respe~x thereto, including the regulations under 24 CFR, Pan 1. In the sale, lease or other transfer of land acquired, clem'ed or improved with as,s~ance provided under this ~ the Comraaor shall cause or require a covenant running with the land to be inserted in the deed or lease for such i~a~'er, prohibiting discrimination upon the basis or race, color, religion, sex or nstional origin, in the sale, le~se or rental, or in the use of occupancy of such Lind or any improvemems erected or to be erected thereon, and providing that the Contrsaor sad the United Sates zre ben~chries of md entitled to enforce such covensm. '[he Coan-~aor, in undertsking its obli~stion in crating out the progr~n ~ssiged heleunder, agrees to tske such me.~sures as ~re necesgtry to enforce such coven~t and will not iIseff so ObH!stions of Contractor with Respect to Certsia Third-party Relationships: The Contractor sh,til rem~ fully obligsted under the provisions of the Agreement, notwithstanding its desi~stion of say third P~3' or p~ties for the undemkhg of ail or any pm of the program with respea to which assistsace is being provided under thi.~ Agreement to the Contractor. Any Contrsctor which is not the Applic, mt sksll comply with all lawful requirements of'the Applicant necessary to insur~ tkst the program, with respect to which assmnco is be/ag provided under ,hl, ~t to the Contractor is cmied out in accordance with the Appllc~nt's Assurances sad ceni/i~tions, including those w/th respea to the ~mmption ofmvimnn~ respoa~,qltles of the Applic,m under S~tion 104ih) of the Hous/ng sad Co~ Development Aa of 1974. Interest of Ceruln Federal Officials: No ngmber of or delegate to the Congress of the ~ ~ sad no Resident Co,~-~;~,~ioner, slmll be admired to my shx~ or pan of~hi~ ~ O~ tO ~ benefit tO srise from the stme. Interest (d Members, Officers or Employees of Contractor. Members of Local Government Body. or Other PubUe Officiab: No me~nber, officer or employee of the Contractor, or its dedgnees or agents, no member of the governing body of the locality in which the progrsm is simstect, sad no other public official of such localky or localities who exercises say functions or responsfln'IMes wkh respect to the progrsm during his tenure, or for one (1) year thereof[er, shall have any intcresc, ~ or indirect, in my contract or subcontract, or the proceeds thcreo/; for work to be performed in connection with the program assi~ed under the Agreement. The Contractor shall incorporate, or cause to be incorporated, in dl such contnc~s or subcontracts a providon proi~itlag such inta'est pursuant to the purposes of,hi_~ section tO. 11. 12. Attachment A l~,ohibition A~_ainst Payments of Bonus or Commission: The assistance provided under this Agreement mall not be ased in the payment of any bonus or corrm~ion for the purpose of obtJln~g HUD approval of the application for such assistance, or HUD approval or applications for additional assistance, or any other approval or concurrence of HUD required under this Agreement, Title I of the Houdng and Cotmntm/ty Development Act of 1974, or HUD ~ with respect thereto; provided, however, that reasonable fees or bona fide technical, con.re]Lint, man~erial or other such services, other than actual solidtation, are not hereby prolu~oited ifotherwi~ eligt'ble as program cos~, ~: This Agreemem is subject to the requirements of Section 109 of the Housing and Community Development Act of 1974, 42 U.S.C. 3535(d). No person in the United States shall on the ground of race, color, relig/on, sex or national origin be excluded l~om participation in, be denied the benefl~ o/~ or be subjected to dis~tion under any program or activ/ty funded in whole or in part with funds avJilsble under thi_q t/tie. Access to Records and Site of £mployment: This Agrcemem is subject to the requirements of Executive Order 11246, Executive Order 1375, Civa Rights Act of 1964, as amended. Acces~ shall be permkted during nortnd business hours to the premi.~es for the purpose of conduu/.~ug on-s/to compliance reviews and inspec'~/ng and copying such books, records, accounts, and other material as may be relevant to the matter under investigation and pertinent to compllnnce with the Order, and the rules and regulations promulgated pursuant thereto by tho Contractor. Information obtained in this manner shall be used only in connection with the adn/ni.~'~on of the Order, the adm;~.istration of the Civil Rights Act of 1964 (as amended) and in furtherance of the purpose of the Order and that Act R~ord~: Ail records pertaining to this Agreement and the services perform~ pursuant to it, shall be retained for a period of three (3) yetrs tRer the exp/ration date of the Agreement. Appropriate City and/or HUD personnel shall have free acce~ to those records during the Agreemmt duration and the followin~ tin'ce-year rime period. Termlnnflon for Conv~ieuce or for Cause: This Agreemmt may be terminated by either tho City oz tim Contractor in the event of a substantial failm'e to perform by either parry. In tim evmt~fsuch termination, the Contractor shall be entitled to collect all sums for services petfimzmi a~ oft~ date oftetxninatio~ This Agreenmtt may be terminated for convenience in who~ o~ in part by the City with the consent of the Contractor, in which ca~ the two paxtim nk~ a~ee upen the ~ conditim~ inchtd~ the effective date and in the case ofptrtial terr~tion, the portion to be terminated. l~oal Remedies for Contract Violation: ffthe Contractor materially ftiis to comply ~ any term ofthi.~ Agreement, whether stated in a Federal statute or reguhtion, an assurance, in a State plan or applicati/~ a notice ofawnrd, or elsewhere, the C/t~] may take one or more of the follow/ng action, as appropriate in the c/rounstances: 1) Tempo~ withhold cash payments pending correction of the deficiency by the Contractor, Attachment A 2) Disallow ail or pan of the cost of the activity or action not in compliance, 3) Wholly or partly suspend or terminate the current Agreement, or 4) Take other remedies that may be legally available. Mary F. Parker, CMCIAAE city C~erk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #77-379-455-467-514 Sandra H. Eakin Deputy city Ck, rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33619-102297, approving the bid of Allegheny Construction Company, Inc., in the amount of $3,964,813.90, for construction of the 1-581 Interchange at the extension of Valley View Boulevard Project, requesting the Commonwealth of Virginia, Department of Transportation (VDOT) to award a contract to Allegheny Construction Company, Inc., for said Project and reject all other bids for the Project, and authorizing the City Manager to notify VDOT of such approval and to provide any required documentation therefore. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 6, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js Attachment pc: Mr. Fred Kiiffner, Virginia Department of Transportation, 1401 East Broad Street, Richmond, Virginia 23219 Wilburn C. Dibling, Jr., City Attorney H:~AGENDA. 97~OCT22,WPD W. Robert Herbert October 24, 1997 Page 2 pc: James D. Grisso, Director of Finance William F. Clark, Director of Public Works Barry L. Key, Manager, Office of Management and Budget John R. Marlles, Chief, Planning and Community Development Charles M. Huffine, City Engineer Robert K. Bengtson, Traffic Engineer H:~,G EN DA,g~OC'F'22.WPD IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA The 22nd day of October, 1997. No. 33619-102297. AN ORDINANCE approving the bid of Allegheny Construction Company, Inc., for the construction of the 1-581 Interchange at the extension of Valley View Boulevard Project, requesting the Commonwealth of Virginia, Department of Transportation, (VDOT) to award a contract to Allegheny Construction Company, Inc., for the said Project and reject all other bids, authorizing the City Manager to notify VDOT of such approval and to provide any required documentation therefore~ and providing for an emergency. WHEREAS; the City and VDOT entered into an Agreement for the Development and Administration of 1-581 Interchange - Valley View Boulevard dated January 3, 1997, (Agreement) which provides that VDOT will administer the construction contract for that Project~ and WHEREAS, the Agreement provides that VDOT will not award the construction contract for the Project until the City has reviewed and approved the bid and contractor for the Project~ and WHEREAS, VDOT has received bids for the construction of the Project and the City has reviewed those bids and agrees that the bid of Allegheny Construction Company, Inc., should be approved and that the construction contract for the said Project should be awarded to Allegheny Construction Company, Inc. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City does hereby approve the bid of Allegheny Construction Company, Inc., in the amount of $3,964,813.90 for the construction of the 1-581 Interchange Project, including the bicycle/pedestrian facility, and the City agrees to provide lighting for the bicycle/pedestrian facility before it is opened for public use, all as is more particularly set forth in the City Manager's report dated October 22, 1997, to this Council, and the City hereby requests that VDOT award such bid to Allegheny Construction Company, Inc., and reject the other bids for the Project, all in accordance with VDOT's procedures. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, any and all appropriate documents required to notify VDOT that the City has reviewed and approved the bid of Allegheny Construction ComPany, Inc., for the 1-581 Interchange Project, including the bicycle/pedestrian facility, and will provide lighting for the bicycle/pedestrian facility, all as set forth above and to request that VDOT award the construction contract for that Project to Allegheny Construction Company, Inc., such documents to be in such form as is approved by the City Attorney. 3. In order to provide the usual daily operation of the municipal government an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. 00T-20-97 NON 20:40 RKE O0 bNG/FLRNNtNG FAX NO, 7037722108 P. ut Roanoke Valley Greenway Commission Roanoke County Adminlstration Building, Room 243 P.O. Box 29800 5204 Bernard Drive, SW Roanoke, VA 24018 Phone: 778-7159 FAX: 772-2108 ~'. W. Robert Herbert Roanoke City Municipal Building 21.5 Church Avenue SW Roanoke, VA 114011 Dear Bob: October 20, 1997 I appreciate your call today. As I have mentioned to you before, the Greenway Commission and other groups with which we work are committed to seeing Lick Run C, reenway become a reality. The C, reenway Commission, Western Virginia Land Tms~, and Pathfinders for Greenways have all flu'ce endorsed the Lick Run Greenway. We view this project as a partnership with Roanoke City. As you know, we have already established a strong network of support among citizens, neighborhood leaders, businesses, and civic organizations. I am excited about the multiple benefits of development of this greenway as a community effort. We recoffl~ize that it is important to have a connection from the pathway within the interchange corridor to a public street. To this end, the Western Virginia Land Trust remains in close commumcation with traison's attorney, am Douthat, about the land donation. Mr. Douthat assured me last week that they are moving forward as quickly as possible to complete work necessary prior to a transaction. Barrows's Inc. also remains supportive. We recognize that the City's undertaking of fa;ailities on the overpass is a substantial investment. It is our goal and intent to work on the connection fi.om the interchange to 10th Street, using grants, community participation, and donations. While the Oreenway Commission itself has no fiscal authority, our groups have already received a small grant that can be used for design of the project, and we are committed to seeing that section completed without additional City financing. We appreciate the vote ofcontldence from you and your staff`and will make every effort to live up to that commitment. I will be in Harrisonburg on Tuesday and Wednesday morning, but please feel free to call Lucy Ellett at 343-7480 or Commission Chairman Lee Eddy at 774-2930 if you have additional concerns. Oreenway Coordinator RECEIYED CITY C~ October 22, 1997 No. 97-193 '97 OCT 15 The Honorable David A. Bowers, Mayor and Members or City Council Roanoke, Virginia P 1:30 Dear Mayor Bowers and Members of Council: Subject: 1-581 Interchange Construction Bids I. Back~ound: Ao 1-581 Interchange improvements were endorsed by Roanoke City Council on March 18, 1996. Virginia Department of Transportation (VDOT) has adopted a Six-Year Improvement Program for Fiscal Years 1996-97 through 2001-2002 for interstate highways, which includes an improvement project in the City, known as I- 581 Interchange at Valley View Boulevard - Phase I. Federal Highway Administration notified the City on August 23, 1996, of its approval of the new interchange access. Roanoke Ci_ty Council approved an agreement with VDOT for construction bidding and administration on December 16, 1996. (Resolution No. 33205-121696). All costs incurred by VDOT, including items such as plan review, preparation of the required environmental document, construction administration and project inspection, need to be reimbursed by the City to VDOT. This was preliminarily estimated to cost $750,000. The 1-581/Valley View Boulevard bridge has been identified in the Roanoke Valley Greenway Plan and in the draft Bikeway Plan for the Roanoke Valley as a bicycle/pedestrian corridor connecting neighborhoods, the Valley View area and downtown. Construction plans and specifications were developed in such a way that each contractor that bids on the project will be required to submit two (2) bids. One bid will include a complete bikeway/pedestrian facility that connects Valley View Boulevard to a future greenway along Lick Run (see attached map). The other bid will only include a wider bridge substructure to which a bicycle/pedestrian lane could be added in the furore. Current situation: Bids for project construction were received by VDOT on October 7, 1997. A total of five (5) contractors submitted bids (see attachment A). The low bid for the 1-581 Interchange Construction Bids No. 97-193 Page 2 October 22, 1997 Co Do III. Issues: interchange ~ the bicycle/pedestrian facility was submitted by Allegheny Construction Company, Inc. (of Roanoke) in the amount of$3~964.813.90. This is 14 percent higher than the estimate of ~. The low bid for the interchange without the complete bicycle/pedestrian facility was also submitted by Allegheny Construction Company, Inc. in the amount of $3,447,864.49. This is 10 percent higher than the estimate of~. Ci_ty Council needs to advise VDOT of its approval of one of these low bids before VDOT can award a contract to Allegheny Construction Company, Inc. City is responsible for 100% of all project costs. Attachment B summarizes these costs. All funds are currently available in the 1-581 Interchange account (No. 008- 052-9545). Schedule is for interchange construction to begin after November 1, 1997, and be open to traffic by November 1, 1998. A bonus clause is available to the contractor of $1,500 per day (for up to 30 days) for early completion. If bikeway/pedestrian facility is included, its completion is expected by June, 1999. VDOT will require that the bicycle/pedestrian facility will need to be lighted before it is opened to public use. Lighting would be paid for and implemented by the City. A. Funding B. Timing Alternatives: Ci_ty Council officially notify VDOT of its approval of the low bid amount of $3,964,813.90 as submitted by Allegheny Construction Company, Inc. for the 1-581 interchange project including the bicycle/pedestrian facility. Funding is available in 1-581 Interchange account No. 008-052-9545 for low bid, contingencies and related VDOT expenses. Total estimated cost is $5.745.813.90. Timing of this approval allows VDOT to award this contract with expectation that contractor will begin work on or about November 1, 1997. 1-581 Interchange Construction Bids No. 97-193 Page 3 October 22, 1997 Bo City_ Council officially notify VDOT of its approval of the low bid amount of $3.447.864.49 as submitted by Allegheny Construction Company, Inc for the 1-581 interchange project without including the bicycle/pedestrian facility. Funding is available in 1-581 Interchange account No. 008-052-9545 for low bid, contingencies and related VDOT expenses. Total estimated cost is $5,072,129.49. Timing of this approval allows VDOT to award this contract with expectation that contractor will begin work on or about November 1, 1997. City Council not notify VDOT of its approval of either low bid for the 1-581 interchange project. Funding would remain available in 1-581 Interchange account No. 008-052- 9545. ° Timing would jeopardize ability to have 1-581 interchange available for public use by November 1, 1998, as required by agreement between City and Faison Realty Equities, Inc. Recommendation is that City Council officially notify VDOT of its approval of the low bid amount of $3,964,813.90 as submitted by Allegheny Construction Company, Inc. for the 1-581 interchange project including the bicycle/pedestrian facility. Respectfully submitted W. Robert Herbert City Manager WRH/RKB/gpe Attachment c: City Attorney Director of Finance Director of Public Works Manager, Office of Management & Budget City Engineer Chief, Planning & Community Development Traffic Engineer Attachment A 1-581 CONSTRUCTION BIDS VDOT received the following bids at 10:00 a.m. on October 7, 1997. Interchange with FIRM Interchange Only Bikeway/Pedestrian Facility Allegheny Construction Company, Inc. (apparent low bidder) $3,447,864.49 $3,964,813.90 Branch Highways, Inc. $3,836,393.68 $4,388,056.40 English Construction Company, Inc. $3,907,493.29 $4,540,139.99 Haymes Brothers, Inc. $4,019,311.45 $4,660,347.85 Fort Chiswell Construction Corporation $5,210,428.95 $6,045,665.55 Original estimate $3,132,838 $3,465,963 Attachment B COST SUMMARY 1-581 Interchange and Related improvements Option I column is for interchange without completed bikeway/pedestrian facility. Option II column is for interchange with completed bikeway/pedestrian facility OPTION I OPTION II A/E $ 700,000 $ 700,000 VDOT (Construction administration, materials testing, surveying, inspections) 15% $ 500,000 $ 600,000 Low bid $3,447,864.49 $3,964,813.90 Contingency (11%)* $379,265 $436,000 Potential bonus clause $45,000 $45,000 TOTAL $5,072,129.49 $5,745,813.90 *This includes funding for potential future lighting of bikeway/pedestrian facility 5.a.4. JOHN S. EDWARDS 21ST SENATORIAL OISTR~CT CITY OF ROANOKE: PArt Of ROANOKE COUNTY ~OST OFFICE BOX 1179 ROANOKE. VIRGINJA EA LTH OF 'g7 15 /111:44Q SENATE October 8, 1997 VIRGINIA COMMrTTEE ASSIGNMENTS: COMMERCE AND LABOR COURTS OF ;USTICE ~-DCCATION ,~?iD HEALTH David R. Gehr, Commissioner Virginia Department of Transportation 1401 E. Broad Street Richmond, VA 23219 Dear David: I am pleased that Roanoke City and Virginia Department of Transportation representatives are working together with a consultant to develop an 1-581 and Southwest Expressway beautification plan. This route is maintained by the VDOT and passes through downtown Roanoke. I have been contacted by W. Robert Herbert, Roanoke City Manager requesting assistance from VDOT in securing additional resources for the Roanoke District to share in the cost of implementing the consultant's recommendations for improving landscaping for this roadway. I urge you to assist the efforts of Roanoke and the area VDOT by including funds in your 1998 budget for these needed improvements. Sincerely, John S. E~dw~ds~c/ JSE:arb CC: Fred Altizer, Jr., District Administrator, VDOT W. Robert Herbert, City Manager David A. Bowers, Mayor and Members of Roanoke City Council Lorinda A. Lionberger, Member, Commonwealth Transportation Board Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director of Public Works Mary F. Parker, City Clerk RECEIYEO CITY CLERKS OFFICE '97 OCT 17 A10:47 1302 Rockland Avenue P.O. Box 5159, Roanoke, VA 24012 (540) 362-5700 · Fax (540) 362-4826 Roanoke City Council Roanoke City Municipal Building 215 Church Avenue Roanoke, VA 24011 Dear Sir/Hadame, ! would like to take this opportunity to express my support in the development of the "Greenway." The undeveloped Lick Run is a beautiful area that needs to be utilized, i urge city council to approve funds for this project. Yours truly, Sue Thompson BARROWS President OFFICERS AND DIRECTORS ROBERT W. GLENN, JR. Issues Management Group Chairman ROBERT W. HELMS First Union National Bank of Virginia Chairman-Elect ROBERT S. CALLAHAN, JR. 309 First Street Vice Chairman & Secretary-Treasurer WILLIAM H. CARDER Patrick Henry Hotel Vice Chairman EDWIN C. HALL Hall Associates Vice Chairman JAMES M. TURNER, JR. J.M. Turner & Company, Inc. Vice Chairman JOHN C. BERRY Trigon Blue Cross Blue Shield VICTOR O. CARDWELL Woods Rogers & Hazlegrove CYNTHIA S. CASSELL Twist & Turns WILLIAM F. CLARK City of Roanoke DONALD G. DOOLITTLE Coca-Cola Bottling Company Consolidated MARYELLEN F. GOODLATTE Gtenn Feldman Darby & Goodlatte JAMES W. HARKNESS, JR. SUSAN W. JENNINGS The Arts Council of the Blue Ridge JOHN W. LAMBERT, JR. John Lambed Associates ROBERT C. LAWSON, JR. Crestar Sank ROBERT B. MANETTA Carilion Health System JAMES B. MASSEY, III Coleman & Massey, PC JOHN G. MCLEOD McLeod & Company TED MOOMAW, JR. World Travel THOMAS P. O'DELL St. John's Episcopal Chumh DONALD C. REID Bell Atlantic JAMES C. SEARS Center In The Square PATRICK N. SHAFFNER Sherertz Franklin Crawford Shaffner, Inc. BARRY L. SNODGRASS American Electric Power R. CURTIS STEELE, JR. Norfolk Southern Corporation ANTHONY C. WADE Norfolk Southern Corporation RAYMOND M. WALTER Waiter's Greenhouse GARY D. WALTON Hotel Roanoke & Conference Center JO ANN B. WEISSBART Dixon Hubard & Feinour, Inc. R. MATTHEW KENNELL President DOWNTOWN ROANOKE INCORPORATE]~i T Y R E C EI V E D CLERKS 0?FICF RESOLUTION IN SUPPORT OF THE LICK RUN GREENWAY " WHEREAS, the mission of Downtown Roanoke Incorporated is~ pr hJ 15 leadership and support to a vibrant downtown as the heart of Western Virginia; and P 3:32 WHEREAS, the Board of Directors of Downtown Roanoke Incorporated supports action by Roanoke City Council to develop a Lick Run Greenway - a public linear park corridor including a creek and adjacent paved path suitable for pedestrians and bicyclists from Valley View Mall across 1-581 to the Hotel Roanoke and Conference Center, to benefit both the City's residents and its visitors; and WHEREAS, a Lick Run Greenway will provide greater access among several commercial, recreational, and residential areas and opportunities for increased economic growth; and WHEREAS, a well designed, safe and secure greenway will be an attraction for residents and tourists, will provide employees with non-motorized access to work centers and enhance personal wellness, and will provide a inviting pedestrian linkage between the Roanoke Civic Center and the Hotel Roanoke and the rest of the downtown business district as recommended in the OUTLOOK Roanoke plan; and WHEREAS, the Lick Run Greenway will serve five area schools and provide an opportunity to study Roanoke's environment, history, and culture; and WHEREAS, it has been proven in other communities such as Chattanooga, Tennessee that greenways play a key role in the economic revival of center cities such as Roanoke; and WHEREAS, there is an immediate opportunity to move the Lick Run Greenway project forward due to the offer of donated land for part of the trail right of way by the developer of the shopping mall extension and by the availability of funds from the National Park Service for an easement for the Appalachian Trail across Carvins cove, which could be earmarked for the immediate development of Lick Run Greenway. NOW THEREFORE BE IT RESOLVED on this 14th Day of October, 1997 that the Board of Directors of Downtown Roanoke Incorporated urge Roanoke City Council to act now in these regards in support of the development of a Lick Run Greenway._ ~obe-~ ~irman Downtown Roanoke Incorporated DOWNTOWN ROANOKE INCORPORATED 310 FIRST STREET, S.W. · ROANOKE, VIRGINIA 24011 (540) 342-2028 · FAX 344-1452 downtown, roanoke.org · e-marl: dri@roanoke, org Billie Abshire President John Michener Vice-President Jeanne Duddy Secretary Judi Ayers Treasurer Barbara Duerk VP Public Relations Chris Nielsen VP Racing Blq q flidge Bicycle Club, Inc. CITY CLERKS OFFICE P.O. Box 13383 Roanoke, Virginia 24033 Dear Mayor Bowers and Members of Council: The Blue Ridge Bicycle Club represents about 190 families in the Roanoke Valley. The purposes of the Club (our Mission Statement) are to promote and encourage the use of bicycles for transportation and recreation in southwest Virginia; to support the rights of cyclists; to provide information in the interest of bicycling safety; and to promote competitive bicycling. As fits these purposes, we endorse and support the alternative bid for 1-581 Valley View, which includes a pedestrian and bicycle trail with a connection to the Lick Run Greenway. This link would provide a safe transportation corridor between Downtown and Valley View. As more and more people take up bicycling as a family recreational activity, the promotion and accessibility of bicycle trails has a positive impact on the quality of life, community growth and economic development. Please support funding for the 1-581 alternative bid. Sincerely, John Michener VBF Virginia Bicycling Federation BOARD OF DI]~CTORS Robert Swennes Presidem ARLINGTON Barbara Duerk Vice President ROANOKE Don Cherry Secretary WILLIAMSBURG R/tch Viola Treasurer .M~,LINGTON Ronald Enders .MeTON l.~on Harding, III RO,~'VOKE O~alcl H¢£ele · i EC H.42VICSVILLE ~dlcn MucMuck .'kP,.LINGTON Ruth Stom~la October 15, 1997 The VIRGINIA BICYCLING FEDERATION is a statewide alliance of concerned cyclist that is working to build a more bicycle-friendly Virginia. The bicycle is considered a vehicle in the Commonwealth of Virginia with all the same rights and responsibilities of a motorized vehicle. VBF asks that bicycle accommodations be included in road design, maintenance, bicycle parking and commuter facilities, driver education, law enforcement, trail access and tourism promotion. The 1-581 Valley View interchange will provide an alternative transportation corridor that can be used for bicycles and pedestrians between Valley View and Roanoke downtown. The Business community, valley residents and tourist will benefit from accommodations being included in the initial building of this interchange. Please authorize the funding for the 1-581 alternative bid which will include bicycle and pedestrian facilities. Sincerely, Rob Swennes, President Post Office Box 5621, Arlington Virginia 22205-2101 BLUE RIDGE CHIROPRACTIC PHILIP 3. MOLLICA, 11, D.C. 2502 Broadway S.W. Roanoke, VA 24014 Telephone: (540) 344-2000 October 15, 1997 Dear Mayor Bowers and members of Roanoke City Council, I chose to move my family and my Chiropractic business to Roanoke from Vienna, VA. Frankly, the only thing that I miss about living in northern Virginia are the walking and bicycling trails. Exercise is a vital part of holistic health care. My patients, friends and my family would benefit from a safe place to exercise. My patients, friends and my family would benefit from a direct non-motorized connection to the Valley View retail area. The city of Roanoke should provide bicycle and pedestrian facilities on all roads in the area. Begin by funding the pedestrian and bicycle accommodations on the 1-581 interchange. Sincerely. Philip ~I. Mollica, II, D.C. 10/15/97 City Council Members 215 Church Street Roanoke, VA 24011 RE: 1-581 Bicycle Overpass for those with Epilepsy Dear Council Members: My name is Tana Linkous and I suffer epileptic seizures, after many medical attempts to cure them. I ride my bicycle through town when I have no other means of reaching my destination. This is very difficult for some people who are in a rush to reach places of employment. I am a housewife and mother and consider myself very lucky as far as transportation is concerned. I NEVER drive our family's vehicle and many people are very helpful to me when I need to reach different destinations. However, I am a member of Epilepsy Association of Virginia and have run into many seizure victims who have not been as fortunate. A bikeway plan in the Roanoke Valley including the 1-581 Overpass could be very beneficial to many people in our area. This overpass will help to ensure safety for bikers and walkers. I hope that you consider this for the safety of many Roanokers. My thanks to all of you. Sincerely, Valley View Downtown Roanoke Dear Mayor and members of City Council, October 15,1997 CONNECT NOW is a coalition of neighborhood organizations, businesses and individuals that are working together to endorse the inclusion of pedestrian and bicycle accommodations on the Valley View 1-581 interchange. Over 360 persons have signed a petition that states, "We believe that these facilities will provide a critical link between the Lick Run Greenway and Valley View, allow alternative tranportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital line between the City Market, Hotel Roanoke and conference center, Washington Park and Valley View Mall." The Lick Run Greenway, and the connection to Valley View will allow neighborhoods to be connected to each other and the retail community. Traffic congestion will be reduced on 1-581 because individuals would have a safe viable transportation corridor between Roanoke downtown and Valley View Mall. Business will benefit from customers and employees having safe non- motorized access to their establishments. Tourist and tourism will benefit from the direct link between Hotels in the Valley View area and downtown being connected off-road to the Hotel Roanoke and Conference Center and the Civic Center. Young people and senior citizens who do not drive will have access to retail stores, schools and government buildings. Families, who by choice or circumstance, will have safe access across Harshberger Road. FUND NOW the bicycle and pedestrian accommodations on 1-581. Sincer y, Barbara Duerk, coordinator CONNECT NOW Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Address Zip Code vb/v/ Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 RETURN TO: Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code 2. ftr.~ l Z_ RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code '.- a¥/79 RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Vall:ey View. Name Address Zip Code RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Nalnc Address Zip Code RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 REQUEST FOR PEDESTRIAN AND BICYCLE FACILITIES o~ T~ 1-581 WE, THE UNDERSIGNED, SUPPORT CONSTRUCTION OF PEDESTRIAN AND BICYCLE FACILITIES ON THE NEW [-58 l OVERPASS TO VALLEY VIEW EXTENSION AND URGE ROANOKE CITY COUNCIL TO PROVIDE FOR THESE FACILITIES WHEN THE OVERPASS IS BUILT. WE BELIEVE THAT THESE FACILITIES WILL PROVIDE FOR A CRITICAL LINK BETWEEN THE LICK RUN GREENWAY AND VALLEY VIEw, ALLOW ALTERNATIVE TRANSPORTATION TO THE MALL, PROVIDE CONNECTIONS BETWEEN ROANOKE CITY NEIGHB'~)RHOODS, OFFER SAFE BICYCLING OPPORTUNITIES~ PROMOTE ECONOMIC DEVELOPMENT, AND PROVIDE FOR DEVELOPMENT OF A VITAL LLNK BETWEEN ~ Crrv MAm~T, HOTEL RoANo~, Cr~ac CENTER, WASHINGTON PARK, AND VALLEY ~IEW. Nx~,m ADD.SS CIZ¥ Z~ /~'L~- 7'~[~~ ~0 ~,~,~/h-/A ~/~ ~',~ ~ ¢o/~ Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for alternative transportation to Valley View, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. NalIle Zip Code c:O '7'0/5" Address Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-58 ! overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code ,~ t./o/,5 RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address 19 I-/ Ah"& u Zip Code RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 REQUEST FOR PEDESTRIAN AND BICYCLE FACILITIES WE, THE UNDERSIGNED, SUPPORT CONSTRUCTION OF PEDESTRIAN AND BICYCLE FACILITIES ON THE NEW [-58 l OVERPASS TO VALLEY VIFW EXTENSION AND URGE~ROANOKE CiTY COUNCIL TO PROVIDE FOR THESE FACILITIES WHEN THE OVERPASS IS BUILT. WE BELIEVE THAT THESE FACILITIES WILL PROVIDE FOR A CRITICAL LINK BETWEEN THE LICK RUN GREENWAY AND VALLEY VIEW, ALLOW ALTERNATIVE TRANSPORTATION TO THE MALL, PROVIDE CONNECTIONS BETWEEN ROANOKE CITY NEIGHBORHOODS, OFFER SAFE BICYCLING OPPORTUNITIES, PROMOTE ECONOMIC DEVELOPMENT, AND PROVIDE FOR DEVELOPMENT OF A VITAL LI2NK BETWEEN THE CITY MARKET, HotEt. ROANO~, Crmc CENTER, WASHINGTON PAR~, ~ VALLEY VIEw. NA~E AVDRESS CITY ZIP Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to VaLley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for alternative transportation to Valley View, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code 2.4- Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code F,.$""¢ '¢ Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Add.ss Zip Code Return to: Barbara Duerk, 2607 Rosalind Avenue SW, Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchan/[~ We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for alternative transportation to Valley View, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code ) 2q51 Ob. glmscl '~Ivd. k~,rv. '~&zoc~ ~ ~90 id) Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code Dr. TL/ Return to: Barbara Duerk, 2607 Rosalind Avenue SW, Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanok~ City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code Return to: Barbara Duerk, 2607 Rosalind Avenue SW, Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for alternative transportation to Valley View, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. N fllTl e Address Zip Code Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for alternative transportation to Valley View, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke.City Council to provide for these facilities when the overpass is built. We belier6 that these facilities will provide for a critical link between the Lick RunrGreenway and Valley View, allow alternative transportation to the mall, provide c~nnections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roalioke, Civic Center, Wash..jj~gton Park, and Valley ..View. Name : -' .-', , , ~;~, ~. ,',~.' ~A. al,dress ,. :-:7' (,,/t:'~ ."/' -' c Zip Code / 7 / g" ~ Icrc ,4~. .,7_ _v~/? I'?i, ~ro /Om S-t- ~qollo - C..J Return to: Barbara Duerk, 2607 Rosalind Avenue SW, Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilitie"sJon the i-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the Overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and V_alley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Address Zip Code NalTle a rrt ¢ /1~ a o,-.< ' ' I RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link. between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Address Zip Code RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 6c oc e o Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built, believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code I~ '~ ~' ~ I , I RETURN TO: Barbara Duerk, 260'/Rosalind Ave., Roanoke, VA 24014 -~F~/~, Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code ""//' - V ' / RETURN TO: Barbara Duerk, 2607 Rosalind Ave., Roanoke, VA 24014 Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these facilities will provide for alternative transportation to Valley View, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. Name Address Zip Code ! Request for Pedestrian and Bicycle Facilities on the 1-581 Interchange We, the undersigned, support construction of pedestrian and bicycle facilities on the new 1-581 overpass to Valley View Extension and urge Roanoke City Council to provide for these facilities when the overpass is built. We believe that these... facilities will provide for a critical link between the Lick Run Greenway and Valley View, allow alternative transportation to the mall, provide connections between Roanoke City neighborhoods, offer safe bicycling opportunities, promote economic development, and provide for development of a vital link between the City Market, Hotel Roanoke, Civic Center, Washington Park, and Valley View. 3~ddress /~. ~ Zip Code Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #102-223-278 Sandra H. Eakin Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33620-102297, amending Resolution No. 33583- 092297 to provide for a corrected date and contract amount, in connection with the Hunter Viaduct/Williamson Road Bridge project. Resolution No. 33620-102297 was adopted by the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:js Attachment pc: Steve Chapin, Hayes, Seay, Mattern & Mattern, Inc., 1315 Franklin Road, S. W., Roanoke, Virginia 24016 C. T. Goewey, Chief Engineer, Bridges and Structures, Norfolk Southern Corporation, 99 Spring Street, S. W., Atlanta, Georgia 30303 H:~AGENDA,g7~OCT22,WPD W. Robert Herbert October 24, 1997 Page 2 pc; Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director of Public Works Dolores D. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Clerk Diane S. Akers, Budget Administrator, Office of Management and Budget H:~AG ENDA.OT~,OCT22.W PD 1NTHECOUNCILOFTHECITY OF ROANOKE, VIRGINI& The 22nd day of October, 1997. No. 33620-102297. A RESOLUTION amending Resolution No. 33583-092297 to correct the date of the contract and the new contract amount in said Resolution. BE IT RESOLVED by the Council of the City of Roanoke that: 1. Resolution No. 33583-092297 is hereby amended to reflect that the date "September 11, 1989," in paragraph number 1 of that Resolution is changed to "September 21, 1989," and that the figure of"$287,383," in paragraph number 1 of that Resolution is changed to "$316,830,". 2. As amended, Resolution No. 33583-092297 is hereby affirmed and remains in full force and effect. ATTEST: City Clerk. H:*~,IEASUR~S'~OB RECEIVED CITY CLERKS nFF~F O6t//bi~, 22, 1997 '97 0[~1 15'" "~5~u'.~c6~Rep°rtN°'97-196 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: Amendment to Resolution No. 33583-092297 that approved Amendment No. 3 Agreement for Engineering Services Hunter Viaduct/Williamson Road Over Railroad, S.W. Bridge #1829 On September 22, 1997, Council adopted Resolution No. 33583-092297 authorizing the City Manager to execute Amendment No. 3 to the City's contract with Hayes, Seay, Mattern & Mattern, Inc., for additional work in the amount of $113,592, in accordance with the City Manager's report to Council dated September 22, 1997. The report mistakenly indicated that the new contract amount with the additional work would total $287,383. The new contract amount after Amendment No. 3 to the contract dated September 21, 1989, should have read $316,830. Accordingly, Council should adopt the attached Resolution amending Resolution No. 33583- 092297 indicating that the City's contract with Haye, Seay, Mattern & Mattern, Inc., dated September 21, 1989, reflect the appropriate new contract amount of $316,830 and that the said Resolution in all other respects remain in full force and effect. City Manager GET/Isc Attachment cc: City Attorney City Clerk Director of Finance Director of Public Works Assistant City Manager Community Relations City Engineer Construction Cost Technician Budget Administrator H:XMEASURESXBOB Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #236-304 Sandra H. Eakin Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33622-102297, authorizing the City of Roanoke to indemnify the Commonwealth of Virginia and the Department of Juvenile Justice as required to accept a grant from the Virginia Department of Juvenile Justice to continue coordinated planning and program implementation of the Office on Youth, and authorizing the City Manager to execute any and ali necessary documents. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js Attachment pc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Barry L. Key, Manager, Management and Budget Glenn D. Radcliffe, Director of Human Development Marion Vaughn-Howard, Youth Planner H:~AG ENDA97~3CT22.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of October, 1997. No. 33622-102297. A RESOLUTION authorizing the City to indemnify the Commonwealth of Virginia and the Department of Juvenile Justice as required to accept a grant from the Virginia Department of Juvenile Justice, and authorizing the City Manager to execute any and all necessary documents. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City is authorized to indemnify the Commonwealth of Virginia and the Department of Juvenile Justice as required to accept a grant in the amount of $32,518.00, to continue coordinated planning and program implementation of the Office on Youth, as set forth in the City Manager's October 22, 1997. 2. W. Robert Herbert, report dated August 18, 1997 and City Manager, or his designee, is hereby authorized to execute any and all requisite documents, including the document containing a provision whereby the City of Roanoke agrees to indemnify the Commonwealth of Virginia and the Department of Juvenile acceptance of this grant. City Attorney. Justice, as required for the City's Said document shall be approved by the ATTEST: H:\RES\R-YOUT}I.END City Clerk. RECEIVED C:ITY CLERKS OFFIC£ IIIT 13 P4:11 October 22, 1997 Report #97-708 The Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia Subject: Office on Youth Grant - City Indemnification I. Background II. Ao Under Virginia law only City Council can agree to indemnify parties with whom the City contracts. The AugUst 18, 1997 report to City Council recommending acceptance of a continuation grant for the Office on Youth Program failed to .,me,ion that the ~ant~o..cm'n. ents qo.ntai_n a requirement that the City indemnify tne tzommonwemm otwrg~nia and the Department of Juvenile Justice. Altematives Ao Adopt the attached ordinance authorizing the City to agree to indemnify the Commonwealth of Virginia and the Department of Juvenile Justice. 1. The documents to accept this grant which contains an indemnification provision could be executed by the City Manager. Do not adopt the attached Ordinance. III, The documents to accept this grant could not be executed by the City Manager. Recommendation It is recommended that City Council adopt Altemative A and adopt the attached _Ordinance which will allow the City to indemnify the Commonwealth of Virginia and the Department of Juvenile Justice as required by the grant. WRH/MVH:gr Respectfully submitted, W. Robert City Manager cc: City Attorney Director of Finance Office of Management & Budget Director of Human Development Youth Planner Mary F. Parker, CMCIAAE c~y C~rk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File ft60-72-236-326-335-353 Sandra H. Eakin Deputy C~y Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33623-102297, amending and reordaining certain sections of the 1997-98 Grant Fund Appropriations, providing for appropriation of $37,953.00 to the Blue Ridge Independent Living Center. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js Attachment pc: Karen Michalski, Executive Director, Blue Ridge Independent Living Center, 1502D Williamson Road, N. E., Roanoke, Virginia 24012 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Glenn D. Radcliffe, Director of Human Development Donna S. Norvelle, Human Development Coordinator H:~AGENDA.97~OCT22.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of October, 1997. No. 33623-102297. AN ORDINANCE to amend and reordain certain sections of the 1997-98 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriation Health and Welfare Rehabilitative Services Incentive Fund FY 97-98 (1) ............... Revenue Health and Welfare Rehabilitative Services Incentive Fund FY 97-98 (2) ............... 1) Fees for Professional Services (035-054-5196-2010) $ 37,953 2)' Rehabilitative Services Incentive Fund (035-035-1234-7268) 37,953 $ 3,841,125 37,953 $ 3,841,125 37,953 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. A'i-rEST: City Clerk. RECEIVED CITY CLERKS OFFICF '97 ..Q:CT 14 a/ d:42 Honorable David A. Bowers, Mayor Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: October 22,1997 97-710 SUBJECT: APPROPRIATION OF REGIONAL DISABILITY SERVICES BOARD FUNDING BACKGROUND ae The 5th District Disability Services Board (DSB) is responsible to local governments and serves as a critical resource for needs assessment, information sharing and service opportunities for citizens with disabilities, their families and the community. Be The following jurisdictions in the Fifth Planning District have enacted resolutions establishing their participation in a regional effort and have appointed a local official to serve. City of Roanoke Town of Vinton Roanoke County City of Salem City of Covington Craig County Botetourt County City of Clifton Forge Alleghany County Other members of the DSB include representatives from business and consumers. C. Funds from the State Rehabilitative Services Incentive De Fund(RSIF), a short-term, non-renewable, stimulus fund designed to promote investment in meeting the needs of individuals with physical and sensory disabilities, have been allocated to the Fifth District DSB for the second consecutive year by the State Department of Rehabilitative Services. city Council authorized the Director of Finance to serve as Fiscal Agent for the 5th Planning District Disabilities Services Board on September 25, 1995, Resolution No. 32675-092595. Honorable Mayor and Members of Council Page Two October 22, 1997 Ee RSIF grant monies have been previously awarded to the 5th District DSB and were appropriated by Council on April 15, 1996 and October 26, 1996. All funds were expended in a timely and satisfactory manner. II. CURRENT SITUATION ao The DSB solicited proposals for the use of the new 1997- '98 RSIF funds. One proposal was received,reviewed, and forwarded to the Department of Rehabiliative Services for approval. Upon approval from the state, the DSB has awarded the following funding: Blue Ridge Independent Living Center Support,Peer Counseling, Assistive Medication and Other) $37,953.00 (Family Devices, Bo Blue Ridqe Independent Living Center will provide local matching funds for this grant. No city funds will be required for the match. C. Funds from the State Rehabilitative Services Incentive De Fund (RSIF) in the amount of $37,953.00 will be received by the city's Director of Finance as the Fiscal Agent. Funds need to be appropriated. III. ISSUES IV. A. Financial B. Services To Citizens ALTERNATIVES A. City Council appropriate $37,953.00 to Grant Fund Expenditure Account No.035-054-5196-2010 and a corresponding revenue estimate to be established to provide funding for Blue Ridge Independent Living Center Honorable Mayor and Members of Council Page Three October 22, 1997 Financial needs will be met. Services To Citizens with physical and sensory disabilities will be enhanced throughout the Fifth Planning District. Vo City Council does not appropriate $37,953.00 to Grant Fund Account No. 035-054-5196-2010 and a corresponding revenue estimate to be established for transfer to Blue Ridge Independent Living Center. 1. Financial needs will not be met. Services To Citizens with physical and sensory disabilities will be delayed and may not be enhanced throughout the Fifth Planning District if grant funds are rescinded by the State. RECOMMENDATION A. City Council resolve to concur with Alternative "A" and appropriate $37,953.00 to Grant Fund Account Number 035- 054-5196-2010 and a corresponding revenue estimate to be established for transfer to Blue Ridge Independent Living Center. Respectfully submitted, W. Robert Herbert City Manager cc: James D. Grisso, Director of Finance Wiburn C. Dibling, City Attorney Glenn D. Radcliffe, Director of Human Development Donna S. Norvelle, Human Development Coordinator Karen Michalski, Executive Director, Blue Ridge Independent Living Center COMMONWEALTH OF VIRGINIA REHABILITATIVE SERVICES INCENTIVE FUND Grant # G98-018-063098 This agreement entered into this ..~ day of Au.qust 1997, by the Fifth Planninq DiStrict Commission Disability Services Board hereinafter called the "Grantee", City of Roanoke, hereinafter called the "Fiscal Agent", the Blue Rid.qe Independent Livin.o Center, hereinafter called the "Subgrantee", and the Commonwealth of Virqinia, Department of Rehabilitative Services, hereinafter called the "Grantor". WITNESSETH that the Grantee, the Fiscal Agent, the Subgrantee, and the Department of Rehabilitative Services, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows: SCOPE OF SERVICES: The Grantee shall provide the services to the citizens of the Commonwealth as set forth in the grant award. PERIOD OF PERFORMANCE: July 1, 1997 through June 30~ 1998. GRANT DOCUMENTS: The grant documents shall consist of this signed grant, the description or scope of work as outlined in the grant proposal, the general and special terms, specifications and other data contained herein, together with all wdtten modifications thereof. COMPENSATION AND METHOD OF PAYMENT: Reimbursement to Fiscal Agent/Subgrantee following receipt of proper invoices and documentation as described in Section III and Budget in Attachment B: IN WITNESS THEREOF, the parties have caused this agreement to be d'~uuy executed intending to be bound thereby. [ G,rantee~: I Signature ~ - - Dat~ Ej~cal Agent: /~ ~-~ / atur/e ~D&te Department of Rehabilitative Services: ~C~'f'"'"/'r ~"~ /l~at~ -7 Signature' ~ Carolyn Barrett, Vice Chairperson Fifth PDC Disability Services Board, P.O. Box 869 Salem, VA 24153 James D. Grisso City of Roanoke 215 Church Avenue, SW Roanoke, VA 24011 Karen Michalski, Executive Director Blue Ridge Independent Living Center 1502D VVilliamson Road, NE Roanoke, VA 24012 John R. Vaughn, Commissioner Department of Rehabilitative Services 8004 Franklin Farms Drive Richmond, VA 23288 I. PURPOSE This grant, awarded to the Fifth Planning District Commission Disability Services Board, is to continue services through the Botetourt Satellite Office of the Blue Ridge Independent Living Center. Independent Living Services will be provided to at least 15 people with physical and/or sensory disabilities who reside in Botetourt County. In addition, the funding will be used to purchase direct services (such as assistive technology, medication, home modifications) for at least 30 individuals with physical and/or sensory disabilities who reside in the Fifth Planning District. I1. TERMS AND CONDITIONS Ao The grantee assures that the Disability Services Board is operating within Section 51.5-47 and the Guidelines developed in accordance with the Code of Virqinia. This grant is consistent with the purposes of the Rehabilitative Services Incentive Fund, as specified in Section 51.5-50 of the Code of Virginia and the Guidelines developed by the Disability Services Council in accordance with the Code of Virqinia. The Grantee shall use the funds to meet local needs as identified in the proposal submitted in response to the April, 1997 Rehabilitative Services Incentive Fund Grant Application Package (Attachment A). III. METHOD OF PAYMENT I PRICING SCHEDULE Ao The Department of Rehabilitative Services agrees to pay the Grantee via the Fiscal Agent funds in the amount of $37,953. This amount provides total Agency support for costs of the project during the current state fiscal year ending June 30, 1998. Bo The Grantee assures that matching funds in the amount of $3,638 will be provided during the grant period by Subgrantee and that such funds do not originate from the Commonwealth of Virginia. Records and proof of these expenditures shall be maintained by the Fiscal Agent and documented on the Invoice and Receiving Report (Attachment C) as expenditures occur. C° The Department of Rehabilitative Services shall reimburse the Grantee via the Fiscal Agent based upon budgeted actual expenses (Attachment B) and upon receipt of an appropriate Invoice and Receiving Report (Attachment C) as stated under Reporting and Delivery Requirements. Do Any transfer or change to individual approved budgetary items greater than 5% of the total budget will require prior written request to and approval by the Office of Disability Services Boards, Department of Rehabilitative Services. The Department of Rehabilitative Services shall process all invoices for payment in accordance with the Prompt Payment Act. The Department of Rehabilitative Services shall not reimburse for state sales tax. IV. INVOICES Invoice and Receiving Reports (Attachment C) shall be submitted by the Fiscal Agent to: Office of Disability Services Boards Attn.: La Donna Rogers Department of Rehabilitative Services 8004 Franklin Farms Drive Richmond, VA 23288-0300 Mo REPORTING AND DELIVERY REQUIREMENTS A° The Subgrantee / Fiscal Agent shall provide proof of payment (check number, date and amount) with request for reimbursement to the Department of Rehabilitative Services. Bo The Subgrantee / Fiscal Agent shall provide proof of receipt of equipment (invoices, cash register receipts, etc.) with request for reimbursement. The Subgrantee shall comply with the Virginia Public Procurement Act for the purchase of goods and services, and adhere to approved State rates for travel, meals, and lodging. The Subgrantee / Fiscal Agent shall provide backup documentation of services provided, as appropriate, (timesheets, transportation trip logs, receipts, etc.) with requests for reimbursement. Eo The Subgrantee / Fiscal Agent shall submit the Invoice and Receiving Report monthly for services, and shall submit the final Invoice and Receiving Report and backup documentation for reimbursement no later' than June 15, 1998. VI. F. The Grantee shall provide the Department of Rehabilitative Services with an interim RSlF Impact Report, Attachment D by January 31, 1998 and a final RSlF Impact Report, Attachment D of this grant, by July 31, 1998. EVALUATION CRITERIA The evaluation of this grant shall be based on the extent to which the Grantee identified need (as discussed in the proposal, Attachment A) is met. An interim and final report shall be submitted by the Grantee to the Office of Disability Services Boards at the Department of Rehabilitative Services via the Grantee by January 31, 1998 and July 31, 1997, respectively. This shall follow the content and format of the Rehabilitative Services Incentive Fund Impact Form, Attachment D of this grant. VII. SPECIAL TERMS AND CONDITIONS AUDIT: The Grantee hereby agrees to retain all books, records, and other documents relative to this grant for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The Department of Rehabilitative Services, its authorized agents, and State auditors shall have full access to and the right to examine any of said materials during said period. Bo AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the Department of Rehabilitative Services shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement. Co CANCELLATION OF GRANT: The Department of Rehabilitative Services reserves the right to cancel and terminate this grant, in part or in whole, without penalty, upon 30 days written notice to the Grantee. Any grant cancellation notice shall not relieve the Grantee of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation. Do APPLICABLE LAWS AND COURTS: This grant shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the Commonwealth. The Grantor shall comply with all applicable federal, state and local laws, rules and regulations. Eo ETHICS IN PUBLIC CONTRACTING: By signing this grant, the grantee certify that this grant is made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other contractor , supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction any 4 payment, loan, subscription, advance,, deposit or money,, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. ANTI-DISCRIMINATION: By signing this grant, the Grantee certifies to the Commonwealth that it will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair' Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities Act; the Americans with Disabilities Act and Section 11-51 of the Virginia Public Procurement Act which provides: (In every grant over $10,000 the provisions in 1. and 2. below apply:) 1. During the performance of this grant, the Grantee agrees as follows: The Grantee will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Grantee. The Grantee agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The Grantee, in all solicitations or advertisements for employees placed by or on behalf of the Grantee, will state that such Grantee is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this Section. The Grantee will include the provisions of 1. above in every subgrantee or purchase order over $10,000, so that the provisions will be binding upon each Subgrantee or vendor. ATTACHMENTS A. Rehabilitative Services Incentive Fund Grant Proposal B. Budget Schedule C. Invoice and Receiving Report D. Rehabilitative Services Incentive Fund Impact Form DISAB~.rI"f SER~qCES BOARD NANflE Fifth Planning District ?r0~ # ~ REHABILITATIVE' SERVICES INCENTIVE FUND FY 1998 GRANT APPLICATION Please type application and complete all sections. Application must be submitted in this format. Application available on diskette, upon request.. DISABILITY SERVICES BOARD INFORMATION OFFICIAL NAME OF DISABILITY SERVICES BOARD Fifth Planning district CHAIRPERSON'S NAME Karen B. Michalski TELEPHONE NUMBER (540) 776-2741 STREET ADDRESS / P.O. BOX 3433 Brambleton Ave., SW C~TY ZIP Roanoke, 24018 FAX NUMBER (540) 776-2748 FISCAL AGENT INFORMATION The Fiscal Agent must be a local government entity who agrees to manage the financial aspects of the grant, assure accountability for funds expended, and maintain records on behalf of the DSB. FISCAL AGENT'S NAME James D. Grisso GOVERNMENT AFFILIATION Roanoke City TELEPHONE NUMBER (540) 853-3113 STREET ADDRESS / PO BOX 215 Church Ave., SW CITY ZIP Roanoke 24011 FAX NUMBER (540) 981-2773 CERTIFICATION OF INFORMATION CERTIFY THAT THE DISABILITY SERVICES BOARD IS ORGANIZED IN ACCORDANCE WITH THE CODE OF VIRGINIA lAND THAT THIS GRANT APPLICATION COMPLIES WITH THE REHABILITATIVE SERVICE INCENTIVE FUND GUIDELINES lAS APPROVED IN AUGUST, 1996. I CONFIRM THAT LOCAL MATCHING DOLLARS HAVE BEEN COMMITTED FOR EACH IPROPOSED PROJECT WITHIN THIS GRANT APPLICATION. DSB/CHAIRP~RSON DATE AGREE TO PERFORM THE DUTIES OF FISCAL AGENT AS DEFINED IN THE REHABILITATIVE SERVICE INCENTIVE S?/,,~ DATE F~AGENT ' DISABILITY SERVICES BOARD NAME Fifth .Planning District Proposal # __ FULL GRANT PROPOSAL BUDGET INFORMATION The Disability Services Council developed a grant allocation system in which each DSB has an allocation which reflects the number of individuals with disabilities residing in the localities participating on that board. The allocation to each DSB is calculated by the DRS Office of Disability Services Boards. DSBs.must provide local matching dollars to access the State RSIF. The local match may be either public or pdvate funds, or a combination. State dollars may not be used to match the State RSIF grant funds. The local match for FY 1998 is 10% adjusted up or down based on the per capita revenue generating capacity of the localities within an individual DSB. Non-cash contributions (in-kind) shall not be accepted as part of the requisite local match. Certification of the availability of local matching funds, including both public appropriations and pdvate donations, must be provided in writing for each proposed project. List the SUbgrantee(s) and requested funding amount(s) for proposed project(s): ¢ Blue Ridge Independent Living Center 37,953 3,638 #2 #$ #5 #7 #8 DISABILI~ SERVICES BO~RD N~JV[E FIFTH PLANNING DISTRICT Complete pages 4-7 for each separate proposal submitted for funding. SUBGRANTEE Blue Ridge Independent' Livin~ Center CONTACT PERSON Karen B. Michalski~ Executive Director TELEPHONE NUMBER (540) 342-1231 STREET ADDRESS / PO BOX 1502D Williamson Rd.~ N.E. CITY Roanoke FAX NUMBER (540) 342-9505 ZIP 24012 I CERTIFY THAT ALL INFORMATION PROVIDED IN THIS PROPOSAL tS FACTUAL AND THAT THE ORGANIZATION IS ABLE TO ACHIEVE THE RESULTS DESCRIBED wITHIN THE REQUIRED TIMEFRAME FOR THE RSIF. I FURTHER CERTIFY THAT LOCAL MATCHING FUNDS HAVE BEEN SECURED TO SUPPORT THE LOCAL REQUISITE MATCH, SUBdRANTEE SIGNATURE DATE PROJECT DESCRIPTION The Project will support needs of persons with physical and sensory disabilities in your community by achieving which of the following goals: [] Improved .Transportation Services j'~, Enhanced Public Awareness of Disabilities [] Improved Communication for people with sensory disabilities [] Improved Housing Options [] Improved access to Information & Referral Services / Cas'e Management [] Broaden the range of service options for a population currently unserved or underserved [] Expanded access to Independent Living Services [] Improved availability of Assistive Technology [] Other Provide a Purpose Statement for the project: See attached Proposal to Fifth Planning District Disability Services Board Page 2 ',2he i995 Fifth Planning District Disability Services Board t ran3r,e~-tat i ~, ed~]cat~ on, p~rsc, nal assi stance, asai .~ti ye technology and medical and therapeutic services as the top high priority needs for persons with physical and sensory disabilities." The Blue Ridge Independent Living Center is requesting a continuation of Rehabilitative Services Incentive Fund money to provide assistance in the areas of assistive technology and medical and therapeutic services to people With physical and sensory disabilities who reside throughout the Fifth Planning u~,~. The Center is also requesting continuation fUnding for the Botetourt County Satellite office in an effort to improve transportation services, enhance public awareness of disabilities, improve con~r~%mication for people with sensory disabilities, improve housing options, improve community accessibility, improve access to infor~ati~ ........~,, referral se -v~s/case. mans~ement, ~_' ...... ~_,~GeE ~,~ ..... range of service options for a population currently under served or unserved, expand access to independent living services and improve the availability of assistive technology. PROJECT DESCRIPTION Describe in concrete terms how the requested funds will be used. What equipment, services, or programs will be provided as a result of this project? Define the goals of the project. RSIF funds will be used to continue a Botetourt County Satellite Office of the Blue Ridge Independent Living Center as well as to provide direct services to at least 15 individuals with disabilities residing throughout the entire Fifth Planning District. The 1995 Fifth Planning District Disability Services Board Needs Assessment estimated the population of Botetourt County to be ~.~ ~"'~ P~ ---.~ -:.{ ~-:,-~ ~-- --.-.~ .- .... ~ -,~ ~ 4 .~.F~ ~..~- --,~. ,--,~' r.~ ~r~-~ individuals have ~ form of a d~ab~. ~s means that there are approximately 5,000 individuals in Botetourt County who have some form of a disability. The Botetourt County Satellite office will continue to work to improve transportation services, enhance ~unuary 24, 1997 97P~IF.WPD Proposal to Fifth Planning District Disability Servifes Board Page 3 with sensory disabilities, improve housing options, improve co~uni, ty accessibility, improve access to information and referral ser'./ice:::~ ,'~'~','::~ ~'~'~ ,- ~ ~ ~ "~ ,"~ ' ~.~ ,,,=,,a,fe,,en,.., ' ' ....~ ' '' R r~l, Up~]i~. -, ......... At.~ On c:1~rrenr.] y LN!Served ......... or under served, expand access independent living services arid improve the availability of assistive technology. During fiscal year 1996-i997, 25 individuals with disabilities and their families were assisted with the purchase of assistive devices, prescription medications or the completion of home modifications. In addition, through the efforts of staff hired in December, 1995, a cons~er support group has been formed. The consur~ers are working to improve accessibility throughout Botetourt County. Consumers and staff have successfully advocated for modifications at the Botetourt County Courthouse in Fincastle. Staff has also surveyed the cort~umity at large regarding transportation. The comm~mity has become more aware of the needs of individuals with disabilities as staff have been invited to speak to civic groups, attended functions of the Chamber of Commerce and have comffaunicated with other educational and religious groups to solicit requests for presentations. Consumers have'surveyed some local businesses to determine accessibility. //~PACT OF PROJECT ON PEOPT.RWITH PHYSICAL AND SENSORY DISABILITIES In m~asurable terms, describe how people with disabilities will directly benefit from the project. How will this proposal increase the availability, accessibility, and/or quality of services to people with physical and/or sensory disabilities in your How many people will receive services? See Application Criteria in the RSIF Guidelines. to ~ individuals with physical and/or sensory disabilities will benefit from the provision of direct services such as ramps, grab bars, aids to daily living including hearing aids, TDDs, money talkers, etc. and/or prescription medication. Staff in the ~mnu=ry 2~, 1997 97P.".£P. WPD Proposal to Fifth Planning District Disability Services Board Page 4 z~umber of individuals with disabilities served (current caseload is ~ 9)~_through independent liv~ing s,~rvices such as peer counseling, IMPT.RMENTATION PLAN What ~ience does the organization have that contributes to the success of the project? What steps will be taken once the funds are received? Provide a brief time line for the project. Discuss how the proposed project will be implemented by June 30, 1998. BRiLC is a private, non-profit corporation which was established in 1989. The Center has received and administered several federal, state, local government and private grants during its seven year history. In fiscal year 1996-1997 RSIF funds were used to assist 25 individuals with disabilities with the purchase of prescription medications, home modifications and/or assistive devices. A cons~.~er support grou? has been formed in the Botetourt County area through the efforts of the staff hired through RSIF. Upon notification of award, press releases will be sent to all local media (television, radio, and newspapers) throughout the Fifth Planning District announcing the receipt of funding. Simultaneously, releases will be sent to all of the advocacy, support groups and social service agencies located throughout the Fifth Planning District. Upon reques'u for direc~ services, staff will se~ up a time for intake. Demographic information (see Attachment A) will be documented along with an application for services (see Attachment B) for these f~ds. An independent living plan (see Attachment C) may be written if the consumer so chooses, and a goal form (see Attachment D) will be jointly developed. The consumer's financial information (see Attachment E) will be documented. After bids are received in accordance with State bid ~,~-?~r~nt~ qnd any releases ~re secured ~see Attachment E~ ~n authorization of services (see Attachment G) is completed and sent to the supplier of the particular service (e.g., contractor or drug store, etc.). January 2g. 1997 . 97P~IF.~PD Proposal to Fifth Planning District Disability Services Board Page 5 efforts to enhance public awareness of disabilities by setting up displays at local fairs, continuing civic group presentations, speaking to other agencies, and distributing flyers to improve community accessibility and improve access to information and referral services/case management. Since there is no transportation in the Botetourt County area having staff physically located in the County broadens the range of service options for a population currently unserved or under served and expands access to independent living services. The project started in Fiscal Year 1995-1996 will continue through June 30, 1998. NEEDS ASSESSMENT FINDINGS Des-r/be how the propos~project responds to the needs assessment findings of the local DSB. A guiding principle for the RSIF is to serve as a first step in the development of a ooma.anity-based, cons%~m~-r-focused service delivery system for people wi~ physical and sensory disabilities, Fifty-one percent of the Board of Directors are people with disabilities. The majority of staff are also people with disabilities. The staff of the Botetourt County Satellite Office is a person with a disability. A satisfaction survey is mailed every six (6) months to all active participants of the Center. Suggestions for services are solicited at this time. Any Suggestions received are incorporated into the Center's long range planning process. ~=='~ ' to assis~ u...o,_,l,_, with dJ_ssm~iti The Center's ._~-u~.~l .... ~s ..... . ~ p o _ live independently through the provision of direct services which .-_~_~_~ ~--! ,~_ ._. '~neer_ ~ c~unseling_ , ~.n..~epe~: '- ~c~e~-.._ living _.~ information and referral, ..... ~ ~uppo== q~u~.~ and=..,~,~'~,~"~~=~ advecacy. Our services are provided to people with all tpes of disabilities. disability. The Center also serves the community at large by helping to create an environment that is accessible to all. Services offered ~nuary 24 , 1997 97P~ IF. ~PD Proposal to Fifth Planning District Disability Services Board Page 6 to the community at large include information and referral, community advocacy, technical accessibility assistance, and community education. The project directly responds to the needs identified in the 1995 Fifth Planning District Disability Services Board Needs Assessment by addressing the provision of assistive technology and medical and therapeutic services. Personal assistance needs are also addressed as BRiLC coordinates the Personal Assistance ........ '~ Rehabi_li~i,,~ Services ~,'~.~ Progrm~ conducted by the Dept. ~ ........... by locating cons%~ers in need of this service, providing a registry of individuals interested in serving as a personal assistant and providing independent living skills training to individuals with disabilities as well as providing an orientation to the personal assistants. It is anticipated that as the community is made more aware of the needs of individuals with disabilities residing in the County, transportation will be identified as an area of dire need. With ~he assistance of the Center, all ~iayers (transportation providers, grant makers, cons~ers, government officials, etc.) may be brought to the table to address this issue. The RSIF Guidmlines e~hasizeinter-org~n4zational coordination and resource pooling in the development of RSI~ projects. Additionally, a guid/ng principle of ~e RSIF is collaboration or delivery of services across programatic, DSB or other jurisdictional bouna~ies. Describe how the proposed project involves conamanity organizations, consumer grou~s, businesses, and/or goverD-~-nt organizations. Collaboration is a critical factor in funding approval for tr~uusportation projects. This proposal, directly supports the goals of the Rehabilitative Services _h~'centive Grant in the fo!lowin~ ways' - The Center will network with organizations such as the Department of Rehabilitative Services, the AAA/LOA, the Departments Mountain Industries, and the Con, unity Services Boards. - A direct service program will continue in the Botetourt County area. - Collaboration or delivery of services across programmatic ~mnuary 24, 1997 97~IF.~PD Proposal to Fifth Planning District Disability Services Board Page 7 and/or jurisdictional boundaries will be accomplished since the staff will be employed by the Center which has its headquarters in Roanoke. - A comprehensive, consumer-focused service delivery system will be developed due to the input of the governing board and staff of the Center~ - An under-served population will be provided with more accessible services since the staff will be housed in Botetourt County. A consumer support group has been ~ormed. The staf~ continues to serve as a liaison between people with disabilities, businesses and government officials. However, the cons~ers in the support group have been actively advocating on their o%~ beha!~. The net result will be an increased awareness throughout Botetourt County about the needs of individuals with physical and sensory disabilities. It is anticipated that this awareness will result in the community becoming more accessible to all of its ci%izens. 24, 1997 97P~IP.WPD Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #5-137-305-382 Sandra H. Eakin Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33624-102297, endorsing the revised plan of services for juvenile justice programs, funded by the State Department of Juvenile Justice through the Virginia Juvenile Community Crime Control Act of 1995, and authorizing submittal of the plan to the Board of Juvenile Justice for approval. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:js Attachment pc: The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court Glenn D. Radcliffe, Director of Human Development Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance H:~.AGENDA.97~oc'r22.WPD W. Robert Herbert October 24, 1997 Page 2 pc: Diane S. Akers, Budget Administrator Gary L. Conway, Director of Court Services, Juvenile and Domestic Relations District Court Richard D. Weekly, Coordinator, Outreach Detention, 4345 Coyner Springs Road, N. E., Roanoke, Virginia 24012 Andrea B. Krochalis, Manager, Crisis Intervention Center, 4350 Coyner Springs Road, N. E., Roanoke, Virginia 24012 Marion Vauhgn-Howard, Youth Planner H:~AGENDA.g71,OCT22.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of October, 1997. No. 33624-102297. A RESOLUTION endorsing the revised plan of services for juvenile justice programs, funded by the State Department of Juvenile Justice through the Virginia Juvenile Community Crime Control Act of 1995, and authorizing its submittal to the Board of Juvenile Justice for approval. BE IT RESOLVED by the Council of the City of Roanoke that: 1. This Council endorses the revised plan for expansion or development of additional juvenile justice service programs, funded by the State Department of Juvenile Justice through the Virginia Juvenile Community Crime Control Act of 1995, as more specifically set out in the City Manager's report dated October 22, 1997. 2. The City Manager, or his designee, is authorized to submit this revised plan of services to the Board of Juvenile Justice for approval. ATTEST: City Clerk. H:\RES\R-JV-SER.9? RECEIVED CITY CLERP~S c~"~"r~ ' 700T 15 All :.:35 Roanoke, Virginia October 22, 1997 No. 97-711 The Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT OF 1995 I. BACKGROUND Bo The 1995 Virginia General Assembly enacted the Virginia Juvenile Community Crime Control Act (VJCCCA) with an effective date of January 1, 1996. The Act replaced the block grant system for all community based programs and services except secure detention homes. The purpose of the act is to establish a balanced community-based system of sanctioned programs and service for juvenile offenders. Localities wishing to use the Act Funds for development, implementation and operation of programs and services must submit a local plan to the Board of Juvenile Justice for approval. 3. The VJCCCA provides funding for each jurisdiction in the state. The act allows localities to carry forward unexpended state funds between biennial years. The city will have $162,422 of unexpended state funds for FY 1996-1997 to carry forward to FY 1997-1998. Ci_ty of Roanoke utilizes funding from the State Department of Juvenile Justice to administer and operate eleven Juvenile Justice Programs. These programs include: · · · · · · · · · · · Youth Haven I - Post Dispositional Group Home Sanctuary - Crisis Intervention Center Outreach Detention Program Sanctuary - Family Oriented Group Home Program (FOGH) Substance Abuse Counselor - Court Service Unit Family Counselor - Youth Haven I Electronic Monitoring - Outreach Detention Purchase of Substance Abuse Services - Youth Haven I Intensive Supervision Program - Court Service Unit Outreach Counselor - Assaultive Youth - Sanctuary Street Law Program - Court Service Unit Honorable Mayor & Members of City Council Page 2 October 22, 1997 The City of Roanoke has budgeted $1,118,254 in VJCCCA revenues for the FY 1997-1998 II. CURRENT SITUATION The Department of Juvenile Justice has approved an additional $52,927 for July 1, 1997 through June 30, 1998 for the expansion or development of additional funding of projects. Additional funding is a result of the re-application of the funding formula. Bo The VJCCCA requires the city to maintain its funding level based on the amount of local dollars supporting block grant programs as of the fiscal year ending June 30, 1995. The City of Roanoke expended $501,935 as its local contributions to the operation of the block grant programs for the 1994-95 fiscal year. This will be the maintenance of effort level matching the VJCCCA funding from the Department of Juvenile Justice. No additional local match will be required. Utilization of the carryover and additional funding through the VJCCCA will be for the expansion of existing programs and the addition of three service programs for the juvenile justice population in Roanoke City. All of the existing programs will be expanded. The Expanded Programs to be funded through the VJCCCA are: · · · · · · · · · · · · · · Youth Haven I - Post Dispositinal Group Home Sanctuary - Crisis Intervention Center Outreach Detention Program Sanctuary - Family Oriented Group Home Program (FOGH) Substance Abuse Counselor Family Counselor - Youth Haven I Electronic Monitoring - Outreach Detention Purchase of Substance Program - Youth Haven I Intensive Supervision Program - Court Services Unit Outreach Counselor - Assaultive Youth - Sanctuary Street Law Program - Court Services Unit Enhanced Community Service - Court Service Unit Aftercare Counselor for Youth Haven I Specialized Probation Officer for the Court Service Unit Honorable Mayor & Members of City Council Page 3 October 22, 1997 · Juvenile Restitution Program - Court Service Unit 2. New Programs to be established include: It's Your Choice Diversion Program - Office on Youth Emergency Assessment Service - Court Service Unit Progress Evaluation - Court Service Unit Purchase of Services - Office on Youth The establishment of these services will enhance and add to the public safety programming for the Juvenile Justice System and provide for rehabilitation, community supervision and family preservation efforts. These services will provide sanctions, progressive treatment to juvenile offenders and/or their families in a community based system of programs and services. III. ISSUES A. Service Capacity Need for additional services have been documented for the past two to three years. A waiting list for services sometimes exists in our present Juvenile Justice Programs. ° Current Programs need to expand the range of services to address the myriad of need and behaviors exhibited by the juvenile justice population. B. Funding Funding from the State of Virginia to begin new and/or enhance current services is available through the Virginia Juvenile Community Crime Control Act of 1995. IV. ALTERNATIVES Ao City Council endorse by resolution the revised plan of services and authorize the City Manager to submit the proposed plan to the State Board of Juvenile Justice. Honorable Mayor and City Council Page 4 October 22, 1997 1. Service Capaci _ty ao Addition of the new programs and services will increase the numbers of youth and/or their families who could be served. bo Addition of these programs will allow for the provision of services in areas not previously addressed by the City's Juvenile Justice programs. Co Carryover and new funding will allow five additional grant funded positions to be created to support additional service capacity. d. The five new grant funded positions are as follows: One counselor - FOGH One Assaultive Youth Counselor - Sanctuary One Case Aide - Assaultive Youth Program - Sanctuary One Substance Abuse Counselor - Court Service Unit & Youth Haven I One Case Aide - Sanctuary o Funding. Upon approval of the plan by the State Board of Juvenile Justice, the additional state funding will be appropriated to maintain present services and establish additional services as proposed. Do not endorse proposed plan of services by resolution and do not authorize the City Manager to submit the revised plan to the State Board of Juvenile Justice. Capacity. Programs and services will not be adequate and at the number of youth and families served will not reach the level of need. Funding. The level of funding will remain at the current level and the city will forfeit receipt of an additional $52,927. Expansion of services and creation of new services will not be possible. Honorable Mayor & Members of City Council Page 5 October 22, 1997 V. RECOMMENDATIONS City Council endorse by resolution the revised plan of services and authorize the City Manager to submit the proposed plan to the State Board of Juvenile Justice. Respectfully submitted, W. Robert Herbert City Manager WRH:MVH:DM Attachments CC: Glenn D. Radcliffe, Director of Human Development Honorable John Ferguson, Chief Judge, 23rd Juvenile & Domestics Court Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Diane Akers, Budget Administrator Gary Conway, Director, 23A Court Service Unit Rick Weekly, Outreach Coordinator Andrea Krochalis, Manager, Sanctuary Marion Vaughn-Howard, Youth Planner Mary F. Parker, CMCIAAE c~y Ck~rk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #24-497 Sandra H. F. akin Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33626-102297, amending and reordaining subsections (a) and (b) of {}23.1-4, Reo. uirement of bidding: 0ower to re_iect bids, of subsection (a) of {}23.1-4.1, I~eo. uirement of competitive negotiation, and subsection (g) of {}23.1-6, Exceotions to reo. uirement of com_eetitive procurement, by increasing from $15,000 to $30,000, the threshold for required competitive procurement, effective retroactively to July 1, 1997. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:js Attachment pc: The Honorable Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia H:~G ENDA.97~OCT';~>.W PD W. Robert Herbert October 24, 1997 Page 2 pc: The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable George W. Harris, Jr., Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable William D. Broadhurst, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304 Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 The Honorable Arthur B. Crush, III, Clerk, Circuit Court Ronald S. Albright, Clerk, General District Court Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court Bobby D. Casey, Office of the Magistrate Wilburn C. Dibling, Jr., City Attorney Kit B. Kiser, Director of Utilities and Operations William F. Clark, Director of Public Works D. Darwin Roupe, Manager, Supply Management Charles M. Huffine, City Engineer H :~AGEN DA.G'~OC'F2Z W PO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of October, 1997. No. 33626-102297. AN ORDINANCE amending and reordaining subsections (a) and (b) of §23.1-4, Requirement of bidding: power to reject bids, subsection (a) of §23.1-4.1, Requirement of competitive negotiation, and subsection (g) of §23.1-6, Exceptions to requirement of competitive procurement, by increasing from $15,000 to $30,000, the threshold for required competitive procurement; providing for an effective date, and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Subsections (a) and (b) of §23.1-4, requirement of bidding: power to reject bids, subsection (a) of §23.1-4.1, Requirement of competitive negotiation, and subsection (g) of §23.1-6, Exceptions to requirement of competitive procurement, shall be amended and reordained to read and provide as follows: Sec. 23.1-4. Requirement of bidding: power to reject bids. (a) Any contract with a nongovernmental contractor for the purchase or lease of goods or for the purchase of services or construction the consideration for which is expected to exceed thirty thousand dollars ($30,000.00) shall be awarded to the lowest responsible bidder, or highest responsible bidder where applicable, such as where the city is leasing or selling public property or awarding concession rights, after public advertisement and competition. With respect to bids for any purchase, public work or improvement costing more than seventy-five thousand dollars ($75,000.00) the city council shall have the power to reject any and all bids. With respect to bids for any purchase, public work or improvement costing seventy-five thousand dollars ($75,000.00) or less, the city manager shall have the power to reject any and all bids. (b) Any contract with a nongovernmental contractor for the purchase or lease of goods or for the purchase of services or construction the consideration for which is not expected to exceed thirty thousand dollars ($30,000.00) may be bid and awarded to the lowest responsible bidder, or highest responsible bidder where applicable, such as where the city is leasing or selling public property or awarding concession rights, after public advertisement and competition. Small purchase procedures shall provide for competition wherever practicable. §23.1-4.1. Requirement of competitive negotiation. (a) Except as provided by section 23.1-6 of this Code, any contract with a nongovernmental contractor for professional services or services other than professional services which is expected to exceed thirty thousand dollars ($30,000.00) shall be awarded pursuant to the method of procurement known as competitive negotiation. §23.1-6. Exceptions to requirement of competitive procurement. Notwithstanding any other provisions of this chapter, contracts may be entered without competition for goods, professional services, services or construction in the following cases: (g) Where any contract for the purchase or lease of goods or for the purchase of professional services, services or construction is not expected to exceed thirty thousand dollars ($30,000.00); or. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect retroactively to July 1, 1997. ATTEST: City Clerk. O-AMPRO.3 WILBURN C. DIBLING, ,JR. CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 E-MAIL:cityatty @ ci.roanoke, va.us October 22, 1997 RECEIVED CITY CLERKS 97 00! 16 ~12:14 WILLIAM X PARSONS STEVEN J. TALEVI GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY ATYORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Threshold for competitive procurement Dear Mayor Bowers and Council Members: As requested by City Council, the 1997 Session of the General Assembly amended the City Charter to increase the threshold for formal competitive procurement from $15,000 to $30,000. See Chapter 305, 1997 Acts of Assembly. The Charter amendment was effective July 1, 1997, and has been applied to City procurements since that date. The attached ordinance, which I recommend to you, simply conforms our City Code to the new Charter provision by amending the threshold for competitive procurement from $15,000 to $30,000. The amendment also conforms the City Code to the Virginia Public Procurement Act which was amended to provide for a $30,000 threshold in 1996. I shall be pleased to answer any questions City Council may have with respect to this matter. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, Jr. City Attorney WCD:f Attachment cc: W. Robert Herbert, City Manager Kit B. Kiser, Director of Utilities and Operations William F. Clark, Director of Public Works D. Darwin Roupe, Manager, Supply Management Charles M. Huff'me, City Engineer H:\COUNCIL\L-~0.2 Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #2-79 Sandra H. Eakin Deputy City Clerk Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: I am attaching copy of Resolution No. 33627-102297, directing you to institute or cause to be instituted, and conduct or cause to be conducted, suits to collect delinquent real estate taxes and assessments by judicial sale. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js Attachment pc: Ross C. Hart, Esquire, 308 Second Street, S. W., Roanoke, Virginia 24011 Sarah E. Powell, Esquire, 200 1st Campbell Square, S. W., Roanoke, Virginia 24011 The Honorable David C. Anderson, City Treasurer W. Robert Herbert, City Manager James D. Grisso, Director of Finance Dana D. Long, Chief, Billings and Collections H:~AGEND^.97~OCT22.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of October, 1997. No. 33627-102297. A RESOLUTION directing the City Attorney to institute or cause to be instituted, and conduct or cause to be conducted, suits to collect delinquent real estate taxes and assessments by judicial sale. BE IT RESOLVED by the Council of the City of Roanoke that the City Attorney is authorized and directed to institute or cause to be instituted, and conduct or cause to be conducted, suits to collect delinquent real estate taxes and assessments by private or public judicial sale with respect to the real estate lying in the City of Roanoke and described in Exhibits A and B, attached to the letter from the City Attorney to this Council dated October 22, 1997. ATTEST: City Clerk. H:\RES\R-DT-SAL.97 WILBURN C. DIBLING, JR. CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 E-MAIL:cit yat~y @ ci.roanoke.va.us RECEIVED CITY o, '97 - ~'S T EC,~q' ~. ~l.A L F,,Vl GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY ATTORNEYS October 22, 1997 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Sale of real property for delinquent taxes Dear Mayor Bowers and Council Members: There exists within the City certain real estate on which taxes and assessments are delinquent, and despite vigorous collection efforts of David C. Anderson, City Treasurer, and the Office of Billings and Collections under the leadership of Dana D. Long, the taxpayers have refused to pay these debts. In addition to the collection issue, in many instances, these properties also cause concern to surrounding property owners because the property is not cared for and properly maintained, thereby being a blight on the neighborhood. Payment of all taxes and assessments on property may be enforced through a judicial sale conducted by the City for the purpose of collecting the taxes and assessments thereon. Therefore, I am recommending that suits be instituted to collect delinquent real estate taxes and assessments by judicial sale with respect to the properties on the lists attached hereto as Exhibit A and Exhibit B. Exhibit A is a list of vacant lots, and Exhibit B is a list of vacant buildings. These lists have been compiled by collectors in the Office of Billings and Collections in consultation with my Office, and the Director of Finance concurs in my recommendation that properties on the attached lists be subject to tax sale. These lists reflect delinquent taxes and assessments as of 5:00 p.m. on Monday, October 13, 1997. Real estate taxes on the properties identified on Exhibit A and Exhibit B are delinquent two or more years~ Prior to the 1996 Legislative Session, much of this property would have eventually been deemed by statute to have been abandoned and could have been escheated to the Commonwealth and sold pursuant to the escheat process set forth in §55-168, et seq, of the Code of Virginia (1950), as amended (the "State Code"). However, during the 1996 Legislative Session, the authority to escheat properties based upon nonpayment of taxes and other assessments was repealed. See SS55-170.1 and 171, State Code. Pursuant to the current escheat laws, property may only be escheated when the owner of the property dies without a will and without any known heirs or with a will without disposing of the property by will and without leaving any surviving heirs to inherit the property. The Honorable Mayor and Members of City Council October 22, 1997 Page 2 Fortunately, the 1996 and 1997 Legislative Sessions also beefed up the provisions of the State Code which allow localities to sell real estate when taxes or other assessments are delinquent. The property may be sold pursuant to §58.1-3965, et seq, of the State Code, on December 31 following the second anniversary of the date on which taxes or other assessments were due. In order to make such sales more attractive to potential purchasers, legislative changes have made clear that title to property sold pursuant to this procedure is conveyed free and clear of all liens by any person or entity involved in the suit. The 1996 amendments also provided that reasonable attorneys' fees will be deducted from the sale price of property before any surplus is returned to the owner. See §58.1-3967. Furthermore, a delinquent owner may not redeem property without paying any attorneys' fees. See ~58.1-3965.B. Given these new provisions it became an attractive alternative to privatize this work. Therefore, I have sent a letter to all attorneys in the City who do real estate and collection work seeking proposals for this work. A team, consisting of David Anderson, City Treasurer, Dana Long, Chief of the Office of Billings and Collections, and Gladys Yates, Assistant City Attorney, reviewed the proposals and conducted interviews with five of the firms who submitted proposals. Based upon the recommendation of the team, I have determined that the most cost effective and efficient way to handle these sales is for two outside firms, Hart & Hart Attorneys, Ltd., and Glenn, Feldmann, Darby & Goodlatte to file the necessary suits and take all other necessary action to sell this property. This Office will, of course, monitor the work of outside counsel to ensure that the city's legal interests are protected and taxpayers are dealt with fairly and in accordance with the law. In most cases, I anticipate that the fees of Hart & Hart Attorneys, Ltd., and Glenn, Feldmann, Darby & Goodlatte, will be paid by the property owner when the delinquent taxes or other assessments are paid or out of the sale proceeds at the time of the sale. It is possible, given the value of some of the properties, that the City's entire cost, including attorneys' fees, and all of the delinquent taxes and other assessments may not be paid in full. However, as a result of the sale, the property would be sold free and clear of all liens for these items, thereby encouraging a responsible landowner to purchase this property. Such a sale also allows the City to collect future real estate taxes on the property and avoid the necessity of incurring weed/trash abatement fees and demolition/board-up fees. A primary benefit of sale to the residents of the neighborhoods in which this property is located would be that an individual who is interested in acquiring and maintaining the property would have the opportunity to purchase it. The Honorable Mayor and Members of City Council October 22, 1997 Page 3 Oftentimes, the property which is the subject of delinquent taxes and other assessments is owned by an individual or group of individuals who are unable, due to title defects, or unwilling to convey the property to an interested purchaser. Prior to the properties identified on Exhibits A and B being turned over to outside firms so that suit to sell can be filed, the City will, in early November, send letters to the owners of these parcels advising that if the taxes and assessments are not paid in full, suit will be filed to sell the property in order to collect the taxes and assessments. Also in early November, a notice identifying the property and advising that if the taxes are not paid a suit will be filed to sell the property to collect the delinquent taxes will be published in the newspaper. It is currently anticipated that properties for which taxes are still outstanding will be turned over to outside counsel in January and that the first suits will be filed in late January or early February, 1998. Section 58.1-3957, State Code, requires that any suits be instituted and collected in the name of the City in which the taxes are assessed and at the direction of the governing body of the city. I have attached an appropriate resolution which I recommend to you. I will be happy to respond to any questions you may have with respect to this matter. With kindest personal regards, I am WCDj/GLY:snh Attachments cc: Since. rely y~,u~;s~ ~ g, City Atto~ey Hon. David C. Anderson, City Treasurer W. Robert Herbert, City Manager James D. Grisso, Director of Finance Dana D. Long, Chief, OBC Ross C. Hart, Esquire Sarah E. Powell, Esquire Jr. H:\DELTAX~L-CC.97D Proper'des submitted for Tax Sale w~ Vacant Lo~s ~ I Assessed Owners Legal Description Property Address Tax Map Taxes/Other I A'd<inson, Est~e ofW N and Gertrude Lot C, Map Reynolds Addn Lot on Staunton Ave NnvV 2232226 124.47 2 Atlan'dc Na'donal Bank Lot 9 BIk 28, Map HP Lot on Gilmer Ave NW 2211401 218.13 3 A~lantJc N~donal Bank Lot I 0 BIk 28, Map HP Lot on Gilmer Ave NW 2211 402 218.13 4 Bishop, Est~e of Warren G, Jr Pt Lot 3 BIk 16WE LCo Lot on Chapman Ave SW 1220206 (L) 356.21 803.95 5 Bolton, MaryT Lot 13 BIk2, Map E B& I Lot on Allison Ave SW 1131213 (L) 22,697.52 6 Bomar Prope~es Lot 3 Blk I 0, Map E B & I Lot on AJlison Ave SW 1030403 (L) 501.587 1,417.98 7 Bonds, James C Lo~s 7-8-9, BIk 99, Map of Melrose Lot on Twenty-Second St NW 2322312 (L) 13,312.06 670.4 I 8 Boo~, S~even V Pt Lot 8 BIk25, Map R F & H Lot on CeriSe Ave NW 2112809 (L) 389.61 418.18 9 Bowe, Esl~e of Barbara Murray ETAL W Pt Lots 6 & 7 BIk21, Map R F & H Lot on Loudon Ave NW 2013109 83.68 10 Bowe, Esta'm of Barbara Murray ETAL Pt Lo~s 7 & 8 BIk 21, RF& H Loton Fif~ St NW 2013110 287.86 I I Bowe, ~ of Barbera Murray ETAL Lot I I BIk I, Map T & T Lot on Loudon Ave NW 21 I 171 I 327.45 12 Bowe, Esta~ of Barbara Murray ETAL Pt Lots 6 & 7 BIk 44, Map R F & H Lot on Centre Ave NW 2112509 261.92 13 Bowe, Es'm~ of Barbara Murray ETAL PtLot I BIk 36, Map R F& H Lot on Cen~e Ave NW 2112601 301.49 14 Branch, Suzanne A Lot 13 BIk 4, Map - V~ctor Lot on Staunmn Ave NW 2031006 479.47 15 Brown, Estate of Beulah ETAL N part Lots 3-4 BIk 16, Map of R F & H Loton Patton Ave NW 2011304 (L) 16,450.41 94.01 16 Casey, Corwin C and Pamela K Lotl BIk 29, Map of H P Lot on Loudon Ave NW 2211312 (L) 1,379.28 891.73 17 Casey, Corwin C and Pamela K Lot 2 BIk 29, Map of H P Lot on Loudon Ave NW 2211313 347.21 18 Casey, Corwin C and Pamela K Lot 3 BIk 29, Map of H P Lot on Loudon Ave NW 2211314 375.35 19 Cesey, Corwin C and Pamela K Lots 9,10,11 BIk21. Loton Loudon Ave NW 2211901 (L) 516.72 654.94 20 Cesey, Corwin C and Pamela K Lot 10 BIk21 Loton Loudon Ave NW 2211902 808.44 21 Ci~zens Na'donal Bank - Trustee E 25 Ft, Lot 20 BIk 8, Map Lewis Lot on Elm Ave SW I 120623 439.18 22 Coles, Lenerd Z (Heir at Law) Lot3 BIk 3 I, Map RF & H Lot on Gilmer Ave SW 2111603 (L) 10,059.21 218.26 23 Conner, Lewis H and KelliJ Lot 15 BIk 16, Map ofRL& I E Tayloe Lot on Ten and One Half St SE 4111213 502.32 24 Craighead, HarryJ Lot5 BIk 37, Map RV Loton Patterson Ave SW 1313404 723.29 25 Cre~Jve V~eo Services, Inc Pt Lot 7 & 8 Blk21, Map R F & H Lot on Fi~ S~eet NW 2013112 287.86 26 Crews, ~ of Charles E 0.00, Map Narrows Lot on Van Winlde Rd NW 5460104 632.06 27 Cyrus, Richard A end I~y B Lot 25 Blk 8, Map of Waverty Lot on Seventeenth St SE 4221021 (L) 349.41 369.47 28 Doss, Julian C Jr and Delores M Lot Pt 77 &W Pt 79, Map Round Hill Lot on Grandview Ave NW 2080314 3,066.79 Terrace 29 Doss, Julian C Jr and Delores M Lot 15 Blk 10, Map Jackson Park Loton Edmond Ave NE 3222214 214.07 30 Dupree, Albert M SS Patton Ave 750 Ft, E Jefferson St, 50 X Lot on Patton Ave NE 3011419 (L) 394.13 125, Map OS 306.84 31 Dwyer, Edwin C and Sheila C Pt Lot 2 BIk5, Map RF& H Loton Harrison Ave 2121747 (L) 486.00 844.14 I 32 I Ellis Jr, Benjamin E Lot I BIk38, EastGate Loton East Gate Ave NE 3231101 352.17 I 33 ' EllisJr, Benjamin E Lot2 BIk 38, EastGate Loton East Gate Ave NE 3231102 219.92 34 Elmore, Howard Lee Lot 18 BIk 7, Westwood Annex Lot on Norway Ave NW 2630805 388.50 35 Elmore, Howard Lee Lot 17 BIk 17, West'wood Annex Lot on Norway Ave NW 2630806 327.46 36 Elmore, Louise C Lot 19 BIk 7, Westwood Annex Lot on Norway Ave NW 2630804 325.59 37 Emory, William S and R Jack Richards, Sr Pt Lots 14- I 5 BIk 10, Belmont Lot on Dale Ave SE 4012228 133.04 38 Emory, William S and R Jack Richards, Sr Lot 6 Blk 5, R L & I, Irwin Lot on Wise Ave SE 4210706 183.56 39 Emory, william S and R Jack Richards, Sr Lot 8 BIk 5, R L & I, I~vin Lot on wise Ave SE 4210708 183.56 40 English, George HJr and Phyllis C Lot2 BIkT, lNG Loton Rutherford Ave NW 2121608 134.27 41 Equity Leasing and Inves~nent Lot 47 BIk 12, Jackson Park Lot on Wallace Ave NE 3222021 32.15 Corpora'don 42 Equity Leasing and Investment Lot 6 BIk 24, East Gate Lot on Sixteenth St NE 3232006 119.99 Corpora~on 43 Equily Leasing and Investment Lot 7 BIk 24. E~t G~ce Lot on Sixteenth St NE 3232007 130,5S Corpora'don 44 Equity Leasing and Inves~nent Lot 8 BIk 24, East Gate Lot on Sixteenth St NE 3232008 119.99 Corpora~on 45 Equity Leasing and Investment Lot 9 BIk 24, East Gate Lot on Sixteenth St NE 3232009 54.99 Corpora~on 46 Eural, wilbert C Lot7 BIk 19, Map of R F & H Lot on Harrison Ave NW 2010108 (L) 15,944.96 216.69 47 Fe~gusonoReed-Spradlin Inc Lot N Pis 6 & 7 BIk 6 I, W E L Lot on Cleveland Ave SW 1321215 548.74 48 Fields, Luster L and Charlotte S Lot 6 BIk 5, W E L Lot on Salem Ave NW 1211604 261.92 49 Fisher, Billy Lot 12 BIk 27, R F & H Lot on Loudon Ave NW 2012012 226.08 50 Fisher, Billy Lot I Sec 6, Southern Hills Lot on Southern Hill Dr SW 5480601 (L) 343.76 363.40 51 Fisher Wallace W, Jr E Pt Lots 19 &20 BIk 19, Map R F & H Lot on Fairfax Ave NW 2010128 (L) 10,461.30 639.40 52 Fizer, Sterling - ETAL Lot 18 BIk 16, Map N S Lot on Madison Ave NW 2121 I 12 (L) 1,420.12 196.72 53 Freeman, E M Lots 21 &22 BIk7, Clifton Heights Sec I Loton Mason Mill Rd NE 7170321 558.14 54 Frith, F Earl and Rarnsey, Mary N - ETAL Lot 8 BIk 29, East Ga~ Lot on Fifteenth St NE 3231308 173.25 55 Fri~, F Eark and Ramsey, Mary N - Lot9 BIk 29, East Gate Loton Fifteenth StNE 3231309 173.25 56 Gentry, Chiles R and Marion Beverly Lot 5 BIk 16, Villa Heights Lot on Delaware Ave NW 2430334 376.45 57 Gerry, Charles R and M~on Beverly Lot 16 BIk 16, Villa Heights Lot on Delaware Ave l~fvV 2430335 477.84 58 Gentry, Charles R and M~on Beverly Lot 8 BIk 15, Villa Heights Lot on Delaware Ave NW 2430415 266.96 59 Gilmore, George and Doretha W I/2 Lot 17 BIk 6, R F & H Lot on Harrison Ave NW 2010814 (L) 344.49 67.38 60 Grasse, Rebecca F Lot 12 BIk 67, Melrose Lot on Essex Ave NW 2322715 346.54 61 Greet, Robert Lee Lot22 BIk 27, East Gate Loton Nor~ Ave NE 3230322 250.33 62 Greet, Robert Lee Lot23 BIk 27, E~t Gate Loton North Ave NE 3230323 250.33 63 Guilliams, At, ur Buford Lot I BIk 20, Runnymeade Loton Centre Ave NW 2420601 614.81 64 Guilliams, Afl,ur Burford Lot 2 BIk 20, Map of Runnymeade 2920 Centre Ave NW 2420602 (L) 13,536.58 1,203.73 65 Guilliams, Arthur Buford Lot 4 BIk 20, Runnymeade Lot on Centre Ave NW 2420604 I, 121.43 ! 66 ] Guilliams, At. ur Buford Lot 5 BIk 20, Runnymeade Lot on Centre Ave NW 2420605 I, 121.43 I 67 ~ Gwyne, Henry W - ETAL 1/03 Acres, Cravens Creek WXYZ - No Address 0338081 6,243. I I 68 Hairsl~n, Essex C N Pt Lo~s 14, I 5,16 BIk 56, Map of Melrose Lot on Seventeenth St NW 2222214 (L) 1,258.89 200,58 69 Halrsmn, John H and Mary Lot 4 and Pt 5 BIk I, Map P S Miller 310 Fair,ax Ave NW 2010712 (L) 10,176.27 203.35 70 Halrst~n, May H and Halrst~n, Essex Lot 2 Blk 4, Franwill Lot on Carroll Ave NW 2330612 695.92 Calvin 71 Hardy, Katherine Hollins - ETAL PtLot 14 BIk3, East Gate Lot on Twenty-Third St NE 3340713 178.95 72 Hardy, Katherine Hollins - El'AL Lot 16 BIk3, East Gate Lot on Tenth St NE 3340715 170.29 73 Haskins, Henry G Lot I I BIk 30, H P Lot on Moorman Ave NW 2210503 (L) 376.33 215123 74 Haskins, Henry G Lot 12 BIk 30, H P Lot on Moorman Ave NW 2210504 215.23 75 Hatcher, Thomas P Lot 6 BIk I, Anderson Lands Lot on Yellow Moun~in Rd SE 4300517 591.53 76 Hatcher, Thomas P Lot 5 BIk I, Anderson Lands Lot on Yellow Mountain Rd SE 4300518 665,49 77 Hicks, F B Lot 5 BIk 5, Map of Moorman Lot on Madison Ave NW 2120912 (L) 704.66 199,35 78 Hicks, Larry I and Evangetyn P Lot 6 BIk 25, H P Lot on Loudon Ave NW 2211730 287.35 79 Hopson, VV~lliam M and Diane Lot 2 BIk 32, H P Lot on Loudon Ave NW 2323410 405.56 80 Hunter, Est3te of Dora M Lot3 BIk 36, Map of H P Loton Gilmer Ave NW 2210711 (L) 1,014.10 200.58 81 Htrmon, Thomas L S I/2 Lot2 BIk 36, H P Loton Gilmer Ave NW 2210710 (L) 683.66 166.80 82 Hytrin, Lucy E I/2 Lot I I BIk 6, Map R F & H Lot on Harrison Ave NW 2010804 (L) 344.49 83,06 83 Iricl~ Stephen Cart Pt Lot 6 BIk 5, Grandview Lot on Levelton Ave NW 2060410 9.06 84 Jefferies, Bernard Edgar & Yvonne Lot 7 BIk 5, W E L Lot on Eighteer~ St SW 1211602 374.82 Let]ore 85 Jones, Wilber~ E and Annie M Lot I & 2 BIk 3 I, Map of R F & H Lot on Gilmer Ave NW 21 I 1601 (L) I 1,329,80 941.32 86 Johnson, Carey and Susie Pt Lot 9 & 10 BIk 7, Map of I N G Lot on Eighth St NW 2121618 (L) 609.30 78.74 87 Keeling, Florence S Lot I Fellers Farm Lot on Liberty Rd NE 3250507 (L) 399.98 646.97 88 Kulp, James M and Dorothy CaT Lot 5 BIk 23, Momingside Lot on Buena Vista Bird SE 4131431 35.23 89 Law, RN Sub Div Lots 5 & 6 BIk 6, lNG Lot on Seventh St NW 2121408 262.50 90 Lawl~n, Dorothy G - ETAL Lot 17 BIk 15, Map of R F & H Lot on Patton Ay NW 2010522 (L) I, 178.16 77.40 91 Lee Limed, Inc Lot all Sect 86 ft, Barnes Lot on Ferdinand Ave SW I 120902 1,904.89 92 Legans, Clyde B PtLot 12 BIk7, Map of lNG Loton Harrison Ave NW 2121624 (L) 12,793.20 73.56 93 Lepchitz, Felix Lot I BIk 27, East Gate Loton North Ave NE 3230314 279, 12 94 Lepchitz, Felix Lot 15 BIk 27, East Ga~ Loton North Ave NE 3230315 279.12 95 Lundy, Nr~:k7 S Lot 18 BIk 15, Jackson Park Lot on Purcell Ave NE 3221918 67,25 96 Lundy, V'~:ky S Lot 19 BIk 15, Jackson Park Loton Purcell Ave NE 3221919 67.25 97 Mart~n, Basil D and Joan Gale Pt Lot 7-8 BIk 9, Map of R F & H Lot on Third St NW 2011515 (L) 464,61 37.34 I 98 ~ Martin, Lonia Lot26 BIk I I, Map of N S Lot on ChestnutAve NW 2020123 (L) 211.66 I 91.93 99 Mays, Curtis L and Estate of AJice B Lot 10 BIk I, Map F &T Lot on Marshall Ave SW 1012811 (L) 18,047.70 556.67 100 Mays, Curtis L and Estate of AJice B N 73 FtLot I I BIk I, F&T Lot on Marshall Ave SW 1012812 491.52 101 Mays, Curtis L and Estate ofAlice B S 32 FtLot I I BIk I, F&T Loton Marshall Ave SW 1012813 245.48 102 McCoy, VVillie H and Lizzie H Law Lot 9, Rosa B Myers Lot on Madison Ave NW 2120933 257.29 103 McCoy, Willie H and Lizzie H Law Lot I, Rosa B Myers Lot on Madison Ave NW 2120934 285.15 104 McDowell, CaMn and Sherri SS Wells Avenue, 122 Ft W OS, Jefferson St, Lot on Wells Ave NW 2013008 2,604.96 60X 140 F 105 McDowell, Lelia M Lot 5 BIk I 0, W E L Lot on Rorer Ave SW 1212304 (L) 15,363.45 66.95 106 Mitchell, Esta~ of Edward and Mitchell, Lot 4 BIk 53, Melrose Lot on Melrose Ave NW 2222304 176.77 Estal~ of Frances and Mitchell, Michael D 107 Mitchell, Estate of Edward and Mitchell, Lot I BIk 53, Melrose Lot on Melrose Ave NE 2222310 176.77 Eslate of Frances and Mitchell, Michael D 108 Mitchell, Estat~ of Edward and M~hell, Lot9 BIk 80, Melrose Loton Hanover Ave NW 2320509 161.47 Es13te of Frances and Mitchell, Michael D 109 Moore, Sadie Willis Lot 8 BIk 85, Melrose Lot on Moorman Ave NW 2322908 (L) 21 I. 10 176.77 110 Mussetman, Edgar R N I/2 Lot BIk 15, RL& I, E Tayloe Loton Tenth StSE 4111324 (L) 579.18 87.66 I I I Musselman, Edgar R Pt S Pt L 8 RIk 15, R L & I, E Taylor Lot on Tenth St SE 41 I 1325 (L) 9,257.15 678.31 112 Nauholnow, 3qna Lot 10 BIk 28, Rorer Loton Patterson Ave SW 1213607 (L) 255.96 964.89 113 Odom, Clifton C and Beverly D E I/2 Lot 3 BIk 36, Map of R F & H Lot on Centre Ave NW 2112605 (L) 11,400.95 121.78 114 Parker, Raymond M Jr and Louvennia Lot 12 BII~ Map of R F& H Loton Gilmer Ave NW 2110716 (L) 13,022.28 119.44 I 15 Parker, William M Pt Lot 15 BIk 6, Map R F & H Lot on Harrison Ave NW 2010810 (L) 190.92 17.98 I 16 Penn, Jimmie L and Ru~ Deloris Lot 24 BIk 19, Map of N S Lot on Rutherford Ave NW 2121712 (L) 403.49 119.62 117 Perry, Estate of Louis and Marie Lot 32, BIk4, RJ W New Map Loton Fourteenth St SW 1211109 (L) I 1,143.57 1,604.7 I 118 Powell, John B PtLot I I 81k 14, Map ofRF & H Loton Fairfax Ave NW 2010213 (L) 8,609.09 219.50 119 Powell, John B Pt Lot I I & 12 BIk 14, Map of R F & H Lot on Fairfax Ave NW 2010214 (L) 9,931.20 253.03 120 Pruett, ~i~t~ of Stella M Lot 23 BIk 8, Jackson Park Lot on Edmund Ave NE 3211022 230.28 121 R&S Reps, LTD Lot4 BIk 22, Map Rorer Avenue Loton Ninth StSW I 112117 1,609.33 122 Robertson, GeraJdine Selma Lot7 BIk 10, Map o1~O S Loton Patl~n Ave NW 2010610 63.81 123 Rousseau, Janie C: W Pt Lot 15 BIk 49, Map ol~R F & H Loton Loudon Ave NVV 2111319 (L) 124.86 77.61 124 Saks, Irving S W Pt Lot 2 BIk 23, Morningside His Lot on Buena Vist~ Bird SE 4131437 44.95 125 Samar~ L C Acreage, Watts Land Lot onLiberty Rd NW 2050702 561.90 126 Samara, L C Acreage, Watts Land Lot on Liberty Rd NW 2050701 1,074.33 127 San/er, Gary Lee (Administrator) Lot 17 BIk 6, OR, Dale Avenue SE Lot on Signal Hill Ave NW 2630233 648.83 128 ~-.~1 Saunders, Nancy L Lot I 0 BIk 59, Map of Melrose 1725 Hanover Ave NW 2220109 (L) 1,092.83 318.88 129 Saunders, Estate of NedaW LotW Pt 3 BIk21, Map RF&H Loton Loudon Ave NW 2013105 (L) 14,921,44 184.06 130 Saunders, Willie - ETAL Lot 2 BIk 47, Map of R F & H Lot on Centre Ave NW 2112402 (L) 169.73 208.25 131 Shelton, William M and Ella May Lot 10& I I BIk2, Map ofVilla Height~ 1222 Church Ave SE 4111522 (L) 13,807.64 179.30 132 Shepperd, Robert Lee Lot7& 10 ft L 8 BIk 22, H P Lot on Centre Ave NW 2211815 1,314.90 133 Sigmon, Estate of Ida E Lot 13 BIk 51, Map RF&H Lot on Gilmer Ave NW 2110717 (L) 292.59 190.54 134 Sigmon, Estate of Ida E Lot I BIk 3, Westwood Annex Lot on Barberry Ave NW 2630608 644.22 135 Sigmon, ~ of Ida E Lot 2 BIk 3, Westwood Annex Lot on Barberry Ave NW 2630609 644.22 136 Simpson Jr, WilbertT Pt Lot 7 BIk 13, Map of Melrose Loton Melrose Ave 2120307 (L) 12,885.99 279.7 I 137 Smith, Viola May Lot 4 Sec 6, Southern Hills Lot on Southern Hills Dr SW 5480604 517.94 138 Taylor, John T and Annie M E Pt Lot 6-7 BIk 18, Map R F & H Lot on Fairfax Ave NW 2010407 (L) 10,757.45 315.61 139 Terry, Pey~n L Lot I I BIk 19, RV Loton Campbell Ave SW 1320513 197.02 140 Trent, George H Lot3 BIk 34, Map of Rorer Loton Rorer Ave SW 1212113 (L) 240.33 105.05 141 Turner, Chesmr Ralph Lot9 & 10 BIk I, Oak Ridge Loton Tazewell Ave SE 4112309 (L) 509.24 414.72 142 Turner, Gordon R Lot I I BIk 28, Map of Rorer Loton Patterson Ave SW 1213606 (L) 7,733.33 786.07 143 Turner, Robert E Lot 8, Castle Corp Lot on Wise Ave SE 4210116 (L) 318.31 103.94 144 Tyree, Nannie C Lot 6 BIk 2, Moorman Lot on Tenth St NW 2121305 (L) 10,407.90 1,699.47 145 Vance, Estate of R & Elvira Lot 4 BIk 2 I, Tax Map Webb Lot on Eleventh St SW 1110107 (L) 141.70 I, 166.53 146 Wallace, Clarence Lots Pt 15 & 16 BIk21, Map R F & H Lot on Fifth St NW 2013124 (L) 25,548.32 2,102.13 147 Watson, Emma Lot 17 BIk 7, Map of lNG 815 Harrison Ave NW 2121629 (L) 442.0 I 761.95 148 Wl~ited, Harry L and Whited, Shirley I 0.737 AC, Rev Dev Corp Lot on Sixth St SE 4142505X 523.90 4142505 149 Wilson, L Carrington Lot 21BIk 2, Map of P & M Loton DayAve SW 1120218 (L) 1,789.34 713.88 150 Wilson, Estate of Lonnie and Kate Lot 4 BIk 6, Map of WEL Lot on Rorer Ave SW 1212704 (L) 827.45 306.84 151 WHght Robert Byron Lot 16 BIk2, Map ESL Lot on Church Ave SE 4111801 (L) 748.37 80.7 I 152 Wright Robert Byron Lot 17 BIk2, Map ESL Lot on Church Ave SE 4111802 70.38 153 Wright Robert Byron Lot 18 BIk 2, Map ESL Lot on Church Ave SE 4111803 70.38 154 WrigtYr, St Pal~ick Lot A BIk 5, R J W New Map Lot on Thirteenth St SW 1211201 354.72 155 Wright, Stewart J and Gregory W .09 Acres, Map Cove Road Lot on Cove Rd NW 6440207 598.93 Brower Properties submitted for Tax Sale with Vacant Buildings I Assessed Owners Legal Description Address Tax Properb, Map Taxes/C)ther I AJexander, Charles I and Leslie S 30 ft, Lot 27 BIk 3, Map R J W New Map 7 Fourteenth St SW 121 t022 936.39 2 AJexander, Charles I and Leslie Lot 16 BIk 43, Map Melrose 1501 Hanover Ave NW 22203 t 6 1,390.80 3 A~le~heny Company Pt Lot 27, AIl 28-29-30-31-32, Map Coe 348 Carnpbell Ave SW 1011306 75,534.17 4 Bryant, Jarnes R and Willie Mae Lot 38 BIk 16, Map Villa Heights 2310 Massachuttes Ave NW 2430323 (L) 488.16 1,423.55 5 Carter, Robert Pt Lot I BIk 21, Dr Webb 1022 Jackson Ave SW II 10127 1,919.41 6 Crutchfield, Nearnoa C Pt Lots 5 & 6 BIk 25, Map of Melrose 614 Centre Ave NW 2112806 I, 103.60 7 Daniel, Estate of George and Madge Pt Lots I-2 BIk 6, Map lNG 813 Eighth St NW 2121404 1,208.93 8 Em~y, Charlotte W and Early, Denise LOt2 BIk 28, Melrose 1524 OrangeAve NW 2221703 1,611.20 Lashawn 9 Ellis Jr, Benjamin E Lot 4 BIk 28, Map Rorer t I 13 Chaprnan Ave SW 1213613 (L) 261.65 426.69 10 English, George H Jr and Phyllis C Lot l BIk 7 also Pt Lot L-4 ING BIk 3, 836 Rutherford Ave NW 2121607 1,186.40 Moorrnan HMST II English, Geraldine H Pt Lot 7-8 BIk 49, R F & H 104 Gilrner Ave NW 2111309 3,438.41 12 Eurat, Hundley E and Ida F LOt 16 BIk 3, Map of Eureka Land 1430 Staunton Ave NW 2220406 (L) 104.30 1,682.59 13 Felton, Estate of Julius S and Georgia L E I/2 Lot 5 BIk 6, R F& H 219 Patton Ave NW 2010823 (L) 460.09 46.42 14 Fields, Luster L and Charlotte S Lot 5 BIk 5, W E L 1718 Salem Ave NW 1211605 1,538.78 15 Fisher, Billy Pt Lot 6 & 7 BIk 24, Melrose 1302 Melrose Ave NW 2222607 (L) 152.47 3,545.60 16 Givens, George F and Givens, Louise C Lot 7-F BIk 3, Dixie Housing 3254 EIIsworth St NE 3160321 4, 127.14 17 Gregory, Benjamin H and Elizabeth Lot 8 BIk 9, Map or' Melrose 929 Hanover Ave NW 2120208 (L) I, 557.28 962.95 18 Hackley, Ralph M and Azile L LOt 15 BIk 5, Map of R F & H 603 Harrison Ave NW 2121760 (L) 553.66 234.00 19 Hagy, William Ray and Luia Ellen Lot 7 BIk 8, Edgewood 127 Tenth St SE 41 I I I 13 I, I 17.43 20 Hairston, May H & Mairston, Essex CaMn Lot I BIk 4, Franwill 1627 Carroll Ave NW 233061 I 2, 101.48 21 Hale, Cordelia Campbell ETAL Lot I Pt2 BIk, Map of AIleghany 429 Hanover Ave NW 2031410 (L) 170.43 2,170.41 22 Hatcher, Thomas P Lot Pt 34-35, Garden City 3633 Yellow Mountain Rd SE 4300908 4, 106.19 23 Hawken, Neville Pt Lot 24 BIk 15, Runnymeade 2515 Shenandoah Ave NW 2420724 (L) 132.98 1,746.85 24 Hawken, Neville Lot E Pt 26, Lot A BIk 15, Runnyrneade 2503 Shenandoah Ave NW 2420727 (L) 132.98 2,102.53 25 Huffman, Mary Sue Lot25 Blk 26, Bel 1015 Bullitt Ave SE 4121423 1,396.26 26 Hylton, Estate of Dorothy W I/2 Lot 4 BIk 4, Map of Word 1217 Gilmer Ave NW 2211213 (L) 167.01 1,021.33 27 J M J Properties Lot I BIk 62, Melrose 1832 Carroll Ave NW 2331501 (L) 2,428.97 2,510.08 28 J M J Properties Lot 8 BIk I, Villa Heights 2315 Clifton St NW 2430437 2,111.21 29 Jackson, William Jr & Jacqueline P Lot 5 BIk 9, W E L 1618 Rorer Ave SW 1212404 476.23 30 Jones, Wallace Lee and Annie Elizabeth Pt Lot 7 BIk 18, Map of R F & H 612 Fairfax Ave NW 2010408 612.73 31 Lowder, Otis Truman Lot21 BIk 3, WP 406 Tazewelt Ave SE 4011523 269.25 32 Ma~n, I inwood A Pt Lot 27 BIk 19, N S 624 Rutherford Ave NW 2121709 (L) 159.39 203.04 33 Moore, S~die Willis Lot 7 BIk 85, Melrose 2105 Moorman Ave NW 2322907 (L) 158.34 I, 170.46 34 Moses, Estate of EllisJ Lot 5 BIk I, Map Moorman 619 Eleventh St NW 2121203 278.80 35 P G Tidewater Development Company Pt Lots 4 & 5 BIk 3, Mountain View I I 14 Ferdinand Ave SW 1220708 1,014.19 36 Perdue, Mark D and Josie Lot I BIk2, Map of OR 1201 TazewellAve SE 4112401 (L) 682.41 453.42 37 Prunty, Ernm~ J C~rrin~ton Pt Lot 7 BIk 13, Map R F & H 406 Gilmer Ave NW 2012412 (L) 750.59 483.69 38 Quarles, Estate c~Johnny L and Altamae H Lot t6BIk 14, Rugby 1602 Rugby Bird NW 2330316 2,269.35 39 R~y, Michael Kent Pt Lot 4 & 5 BIk 6, Sta~ord Court 701 Brandon Ave SW (70 IA) 1250708 9,614.96 40 Reynolds, Ben and Grace Lot 26 BIk 3, RJ W New Map 9 Fourteenth St SW 1211023 359.36 41 Turner, Gordon R Lot 6 BIk 4, Melrose I 122 Fairfax Ave NW 2110703 (L) 317.14 825.72 42 Turner, RobeftE Lot t, CastleCorp 1418 Wise Ave SE 4210115 (L) 2,599.53 531.11 43 W~ts, Naomi E Lot 6 BIk 4, Villa Heights 2310 Staunton Ave NW 2320206 (L) 273.17 4,359.73 44 WriSt, St P~0'i ck Lot B BIk 33, Webb 8 Thirteenth St SW 1211233 975.19 45 Wri~ht~ St Patrick Pt LOt 31-33 Blk7, RJW 1317 Jackson Ave NW 1210149 1,689,82 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 October 24, 1997 File #27-468 SANDRA H. EAKIN Deputy City Clerk George R. Taylor, President Process Piping and Welding, Incorporated Post Office Box 155 Evergreen, Virginia 23939 Dear Mr. Taylor: I am enclosing copy of Ordinance No. 33629-102297, accepting the bid of Process Piping and Welding, Incorporated, for steam pipe replacement at the Water Pollution Control Plant, upon certain terms and conditions, in the amount of $205,883.59, authorizing the proper City officials to execute the requisite contract for such work, and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js Enclosure pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director of Public Works Kit B. Kiser, Director of Utilities and Operations Dolores D. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Clerk, City Engineer's Office Diane S. Akers, Budget Administrator, Management and Budget H:~AGENDA.97~OCT22.WPD MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 October 24, 1997 File #27-468 SANDRA H. EAKIN Deputy City' Clerk Prillaman & Pace, Incorporated 830 Brookdale Road Martinsville, Virginia 24115 Stanley G. Breakell, Incorporated 2314 Patterson Avenue, S. W. Roanoke, Virginia 24016 G. J. Hopkins, Incorporated 714 5th Street, N. E. Roanoke, Virginia 24016 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 33629-102297, accepting the bid of Process Piping and Welding, Incorporated, for steam pipe replacement at the Water Pollution Control Plant, upon certain terms and conditions, in the amount of $205,883.59, authorizing the proper City officials to execute the requisite contract for such work, and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js Enclosure H:~AG ENDA. 97~:)CT22.WPD IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINI& The 22nd day of October, 1997. No. 33629-102297. AN ORDINANCE accepting the bid of Process Piping and Welding, Incorporated, for the steam pipe replacement at the Water Pollution Control Plant, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Process Piping and Welding, Incorporated, in the total amount of $205,883.59 for steam pipe replacement at the Water Pollution Control Plant, as is more particularly set forth in the City Manager's report dated October 22, 1997, to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of Supply Management, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Mary F. Parker, CMCIAAE C~y Ck~rk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File f~60-27-468 Sandra H. Eakin Deputy city Ck, rk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33628-102297, amending and reordaining certain sections of the 1997-98 Sewage Treatment Fund Appropriations, providing for appropriation of $224,000.00 in connection with the award of a contract to Process Piping and Welding, Incorporated, in the amount of $205,883.59, for steam pipe replacement at the Water Pollution Control Plant. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js Attachment pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director of Public Works Kit B. Kiser, Director of Utilities and Operations H:~AGEN DA.97~-*T22.WPD James D. G~,. ~ October 24, 1997 Page 2 pc: Dolores D. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Clerk, City Engineer's Office Diane S. Akers, Budget Administrator, Management and Budget D. Darwin Roupe, Manager, Supply Management The Honorable Marsha Compton Fielder, Commissioner of the Revenue Steven L. Walker, Manager, Water Pollution Control Plant H:~AG ENDA. 97~;)C'F22.W PD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of October, 1997. No. 33628-102297. AN ORDINANCE to amend and reordain certain sections of the 1997-98 Sewage Treatment Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 Sewage Treatment Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A~3rooriations Capital Outlay $ 37,280,150 Steam Pipe Replacement (1) ............................... 224,000 Capital Outlay from Revenue $ 1,185,953 Other Equipment (2) ...................................... 178,953 1 ) Appropriated from General Revenue (003-056-8458-9003) $ 224,000 2) Other Equipment (003-056-3175-9015) (224,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. RECEIVED CITY CLERKS OFF!CE Honorable Mayor and Members of d~:~, C~n~i~ P 3:00 Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT STEAM PIPE REPLACEMENT WATER POLLUTION CONTROL PLANT BID NO. 97-8-11 October 22, 1997 Council Report No. 97-192 We, the undersigned Bid Committee, hereby submit the attached report for your consideration. Respectfully su~tted, . Parrott, Chairman William F. Clark JHP/LBC/kh Attachment: Bid Committee Report C: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue Manager, Water Pollution Control Plant October 22, 1997 Council Report No. 97-192 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT STEAM PIPE REPLACEMENT WATER POLLUTION CONTROL PLANT BID NO. 97-8-11 I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/LBC/kh Attachment: Bid Committee Report C: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of Revenue Manager, Water Pollution Control Plant October 22, 1997 Council Report No. 97-192 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT STEAM PIPE REPLACEMENT WATER POLLUTION CONTROL PLANT BID NO. 97-8-11 Backoround on the subject in chronological order is as follows: A. Pro!ect consists of the following: Steam oioe serving five (5) buildin(~s outside the main buildinq plus the digester building was installed in the qround with insulation on the pipe in the 1972 expansion. Due to time, floods, etc., this piping has begun to fail in several places and needs to be replaced. ADDroximatelv 1.865 feet of steam bide and the same lenoth Qf condensate oioe ranoino in size from 6" to 1 ~" needs to be reolaced. There are seven (7) points of expansion that require prefabricated expansion joints on the steam supply and condensate return piping (14 expansion joints). One building requires the addition of cut-off valves to isolate the building in case repairs inside the building are required. The existino steam DiBing is insulated with insulation containino asbesto~ fibers. The existing piping and insulation are to be left in place and the new piping laid parallel to the existing piping. Followina DroDer advertisement, bids were received and Dubliclv ooened and read aloud by D. Darwin Roupe, Manager, Office of Supply Management, on Thursday, September 18, 1997. Four {4) bids were received with Process PiDina and Weldin(~, Incoroorated, P.O. Box 155, Evergreen, Virginia, submitting the Iow bid in the amount of 9205.883.59 and 120 consecutive calendar days. II. Current situation is as follows: A. The items of work as shown in the contract documents have been bid arid nQw need to be constructed. Honorable Mayor and Members of City Council BID COMMITTEE REPORT STEAM PIPE REPLACEMENT WATER POLLUTION CONTROL PLANT BID NO. 97-8-11 October 22, 1997 Page 2 III. IV. Issues in order of importance are as follows: Compliance of the bidder with the reouirements of the contract documents for bidding Amount of the Iow bid Fundino Time of comDl~tion Alternatives in order of feasibility are as follows: Award a lump sum contract to Process PiDina and Weldina, Incoroor~ted, in the amount of $205.88~,59 and 120 consecutive calendar days construction time, in accordance with the contract documents as prepared by the Office of the City Engineer. 1. ComDliance of the bidder with the reouirements of the contract documents for bidding was met. Amount of the Iow bid is acceptable. Engineer's estimate for the project was $230,000 to $240,000. Fundino for this project is available in the Water Pollution Control Plant account number 003-056-3175-9015. Time of comDleti0n is quoted as 120 consecutive calendar days, which is acceptable. Re!ect the bids and do not award a contract at this time. 1. Compliance of the bidder with the reouirement$ of the contract documents for bidding would not be an issue. .. Amount of the Iow bid would probably increase if bid at a later date. Funding would not be encumbered at this time. Time of completion would be extended. Honorable Mayor and Members of City Council BID COMMITTEE REPORT STEAM PIPE REPLACEMENT WATER POLLUTION CONTROL PLANT BID NO. 97-8-11 October 22, 1997 Page 3 Recommendation is as follows: City Council concur in alternative "A" and take the following action: Authorize the City Manager to enter into a contractual aqreement, in form approved by the City Attorney, with Process PiPing and Welding. Incorporated, for the steam pipe replacement at the Water Pollution Control Plant, in the amount of $205.883.59 and 120 consecutive calendar days in accordance with the contract documents as prepared by the Office of the City Engineer. ADDroDriate the followinq funding from Water Pollution Control Plant account number 003-056-3175-9015 to a new Capital account entitled, "Steam Pipe Replacement." Contract Amount Project Contingency Total $205,883.59 18.116.41 $224.000.Q0 C. Reiect the other bids received. LBC/kh Attachment: Bid Tabulation City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of Revenue Manager, Water Pollution Control Plant TABULATION OF BIDS STEAM PIPE REPLACEMENT WATER POLLUTION CONTROL PLANT BID NO. 97-8-11 Bids were opened by D. Darwin Roupe, Manger, Office of Supply Management, on Thursday, September 18, 1997, at 2:00 p.m. LUMP SUM NUMBER BID BIDDER AMOUNT OF DAYS BOND Process Piping and Welding, Incorporated $205,883.59 120 Yes Breakell, Inc. 246,931.00 160 Yes G. J. Hopkins, Inc. 249,975.00 175 Yes Prillaman & Pace, Inc. 282,807.00 120 Yes Estimated Cost: $230.000 to $240.000 Office of the City Engineer Roanoke, Virginia October 22, 1997 Mary F. Parker, CMCIAAE C~y C~rk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #2-166-215-468 Sandra H. Eakin Deputy city Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33611-102297, authorizing the exchange of a certain 0.108-acre parcel of City-owned property located at the Falling Creek Watershed in Bedford County for a certain 0.108-acre parcel of property owned by the Jeters Chapel Church of the Brethren located in Bedford County, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading at a regular meeting held on Monday, October 6, 1997, adopted on second reading on Wednesday, October 22, 1997, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js Attachment H:~,G EN DA,9'/~:3CT22,W PO W. Robert Herbert October 24, 1997 Page 2 pc: The Reverend Glen H. Sage, 5425 Stearnes Avenue, S. W., Roanoke, Virginia 24014 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities and Operations Charles M. Huffine, City Engineer Dolores D. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator Jesse H. Perdue, Jr., Manager, Water Department H:~AG ENDA. 97U:~'T22.W PO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of October, 1997. No. 33611-102297. AN ORDINANCE authorizing the exchange of a certain 0.108-acre parcel of City-owned property located at the Falling Creek Watershed in Bedford County for a certain 0.108-acre parcel of property owned by the Jeters Chapel Church of the Brethren located in Bedford County, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and City Clerk are hereby authorized to execute and attest, respectively, in a form approved by the City Attorney, the necessary documents conveying to Jeters Chapel Church of the Brethren a certain 0.108-acre parcel of City-owned property located in the Falling Creek Watershed in Bedford County, upon certain terms and conditions, and as more particularly set forth in the report of the Water Resources Committee dated October 6, 1997. 2. The City Manager and City Clerk are hereby authorized to execute and attest, respectively, in a form approved by the City Attorney, any documents necessary to accept the conveyance of that certain 0.108-acre parcel of land from the Jeters Chapel Church of the Brethren, as more particularly set forth in the report of the Water Resources Committee dated October 6, 1997. ATTEST: City Clerk. H:\ORD\O-.IETERS.IA RECEIVED October 6, 1997 CITY CLERKS ~.r~'~,~ .... ~[~' ~ 'I Report No. 97-355 '97 SEP 24 / 11:22 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Land Swap Bedford County - Falling Creek Watershed Property The attached staff report was considered by the Water Resources Committee at its regular meeting on September 22, 1997. The Committee recommends that Council authorize the exchange of 0.108 acres of property as shown on the plat of survey in a form approved by the City Attorney, in accordance with conditions stated in the attached report. Respectfully submitted, Linda F. Wyatt, Chairperson Water Resources Committee LFW:KBK:afm Attachment CC: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Charles M. Huffine, City Engineer Delores D. Daniels, Assistant City Manager for Community Relations Diane S. Akers, Budget Administrator Jesse H. Perdue, Water Department Manager Rev. Glen H. Sage, Pastor Report No. 97-355 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: September 22, 1997 Member~i, Water Resources Committee ,~'Kit'B. Krser, Director, Utilities and Operations thru W. Robert Herb~j~ Manager Land Swap Bedford County Re: Falling Creek Watershed Property A. City owned property in Bedford County borders the rear boundary of property owned by the Jeters Chapel Church of the Brethren. (Exhibit A) B. ~ of the church is needed and planned. C. Representatives of the church and the Water Department met on site April 18, 1997 to view and discuss the needs of the church for additional land area for expansion. D. Water Department responded by letter to the church regarding the request with conditions. (Letter attached) II. Current Situation is as follows: A. Request letter with plat showing area of land to be swapped submitted to City for consideration. (Exhibit B) III. Issues in order of importance are: C. Impact on Watershed Members, Water Resources Committee Land Swap Bedford County September 22, 1997 Page 2 IV. ~ in order of feasibility are: Ao Water Resources Committee recommends that City Council authorize the exchange of 0.108 acres as shown on plat of survey. Need for additional land for expansion of the Jeters Chapel Church is met. C~ would be zero. Church will bear all cost of survey and deed preparation. 3. Impact on watershed would not occur. Bo Water Resource Committee does not recommend that City Council authorize the exchange of 0.108 acres as shown on plat of survey as requested. Need for additional land for expansion of Jeters Chapel Church will not be met. 2. C~ would be zero. 3. Impact on Watershed would not change. Water Resources Committee recommends that City Council authorize the exchange of 0.108 acres of property as shown on the plat of survey in a form approved by the City Attorney, in accordance with Alternative "A". WRH/KBK/JHP, Jr. Attachment CC: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Manager, Water Department Budget Administrator JETERS CHAPEL CHURCH OF THE BRETHREN 5425 Stearnes Ave. SW Roanoke, Va. 24014 Augus! 3, 1997 Roanoke City Council 215 Church Street Roanoke, Va. Dear Council Member: On behalf of the Jeters Chapel Church of the Brethren, I would like to request a land exchange on property located at Roanoke City resen'oir. This property is located in Bedford County and is record in deed book 321, page 316, and joins Roanoke City property record on deed book 162 page 216 and is title to Roanoke ~Vater Works Company. The proposal is for a ratio of 1 to 1 of square footage exchange, There would be no land lost by Roanoke (;it)'. Jeters Chapel would als(} bare the cost of this transaction. The reason for this proposal is to make the Church's land usable for an addition to be added to the church. This would be an important asset to the church and surrounding community. It wouhl provide a buihling that would serve many functions such as wedding receptions, family reunions, and Christian Education events. This transaction wouhl allow Roanoke City an opportunity to be a good neighbor to those that reside near the resem'oir without any loss of land or cost to Roanoke City tax payers. Thanks for your consideration of this request that wuuid be a "win/ win" for all parties. Sincerely yours, Rev. Glen H. Sage, Pastor W:~ler l)epa~lmenl May 5, 1997 Ms. Frances Foster 1570 West Ruritan Rd., N.E. Roanoke, VA 24012 Dear Ms. Fosler: I have reviewed your request on behalf of the Jeters Chapel Church. The Church desires to expand, requiring addilionallal~d for a septic system. The City of Roanoke Water Department property serving and protecting the Falling Creek · watershed borders your property. The City is agreeable to the following: Tile City will trade/swap on a square foot for square foot basis the portion of land necessary to accommodate your expansion of the drain field but not to exceed the equivalent square feet of property currently available behind the church. This is shown (not to scale on the enclosed map) and is appro×imate only. City shown hatched area, Church acquisition in yellow. The Church will be responsible for the land survey to change the property boundaries, the plat of the new survey and recordation of the new plat and any/all other cost related to tile land swap. The Church will provide the Water Department with the new deed and plat. If you have any questions, please feel free to contact rne at 853-2601. Sincerely, Jesse H. Perdue, Jr. Manager of Water Department JHP,Jr./ie Enclosure NO TES: 1. THIS SURVEY WAS PERFORMED W~I'HOUT THE BENEFIT OF A 'lITI. E SE,'",f~CH THEREFORE MA'( NO'[ SHOW Al [ EHCUMI~HANCEL 2. THiS PROPERTY AS PLATTED DOES FALL WITHIN lite 100 YEAF~ FLOOD ZOHE 3. THIS PLAT WAS PREPARED FROM Afl ACIUAL AND CURRENT FIELD SURVEY 4. FEMA FLOOD ZONE "C" 5. LEGAL REFERENCE: D. t3. $21 PG. 1.341-ACRES ~ /-o.~ -. ~ r ' ~.z~ PC, I rAx No, 120-A- 9 PRoP~.~y o~ F -~' 1~ PLA7 OF SURVEY ~? TQ BE coaaEcl TO T~ ~E BE~T ~ '~ StIOWING ~ ' ' ~/EHS CHAPEL [ No. ;4:,oB / c.u.c. I mm,m, ~-- ~'i,, - ..~- ~- LOCATED IN / ~1 Uff' ~ r0 , ?~ . Engineering . Surveying D ISTR~CT Pl~ (70]i)~S-~S l~l ~ Su~, S W BEDFORD COUNTY, VIRGINIA 3- oF qEl-£R$ ~/tAPE, C o /vL/vl fu d. 3// PG. /.-.~/0 Po~, r ..... ~.~ LE~E~ ~URVEyL~ DEED EXIS~ING IRON FOUND NOTES: 1. THIS SURVEY WAS PERFORMED THE BENEFIT OF A 1 ITLE SEARCH AHD THEREFORE MAY NOT SHOW ALL ENCUMBFiANCES. 2. THIS PROPERTY AS PLATTED DOES NOT' FALL WITHIN THE 100 YEAR FLOOD ZONE 3. THIS PLAT WAS PREPARED FROM Afl ACTUAL ANO CURRENT FIELD SURVEy, 4. FEMA FLOOD ZONE "C" 5. LEGAL REFERENCE: /2. t3. 3,RI PG. 3/(, ,4,1AAk, ~. CARR ~r'~ rd R$ <:RAP SURVEY [ DEED LINE 0.8, '78,,~ P,~'. 535' / '~o ¢ o EXISTI/'JC IliON FOUND r,~x ;vo,,l~ 9~ IP(~oPgAFY ,~ ' . SE'r IRO~I REBAR 7/)( : I~B~ C~TIJ THIS PL~T OF ~--~P~ "~ PLA'F OF SUB VEY ~E~T~BE ~ORRECT TO THE BEST ~ - ';~ StIOWING -- ' ' ~ETERS CHAPEL Engineering. Surveying D~ ST R I c T ~,, nn:,, ...... BFDFQR'~ ~" ~'T ............ Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #169-322-468-514 Sandra H. F. akin Deputy city c~erk Ms. Donna L. Whitehead 3624 Yellow Mountain Road, S. E. Roanoke, Virginia 24014 Dear Ms. Whitehead: I am enclosing copy of Ordinance No. 33614-102297, granting a revocable license for encroachment of a four foot high chain link fence over and into the public right-of-way at 3624 Yellow Mountain Road, S. E., Official Tax No. 4300426, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading at a regular meeting held on Monday, October 6, 1997, adopted on second reading on Wednesday, October 22, 1997, and will take effect ten days following the date of its second reading. Ordinance No. 33614-102297 shall be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by the licensee, has been admitted to record, at the cost of the licensee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the commercial general liability insurance required in paragraph 4 of said Ordinance is on file in the Office of the City Clerk. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js Enclosure H:~AG ENDAi97~OCT22.WPD Ms. Donna L. Whitehead October 24, 1997 Page 2 pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities and Operations Charles M. Huffine, City Engineer Dolores D. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator Glenn A. Asher, Risk Management Officer Evelyn D. Dorsey, Zoning Administrator H:~AGENDA.97~OCT22.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of October, 1997. No. 33614-102297. AN ORDINANCE granting a revocable license to allow for the encroachment of a four foot high chain link fence over and into the public right-of-way at 3624 Yellow Mountain Road, S.E., Official Tax No. 4300426, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. A revocable license shall be and is hereby granted the current owner, Donna L. Whitehead, her grantees, assignees, or successors in interest, of the property bearing Official Tax No. 4300426, as more fully described in a report of the Water Resources Committee dated September 22, 1997, on file in the Office of the City Clerk. 2. Said license, granted pursuant to §15.1-376, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke, and is subject to all the limitations contained in S15.1-376. 3. It shall be agreed by the licensee that, in constructing and maintaining such encroachment, said licensee and her grantees, assignees, or successors in interest covenant and agree to indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachment over public right-of-way. 4. Licensee, her grantees, assignees or successors in interest shall for the duration of this revocable license, with respect to claims arising out of the construction, maintenance and use of the area permitted to encroach into City right-of-way hereunder, maintain on file with the City Clerk's Office evidence of commercial general liability insurance coverage. The amount of such insurance shall not be less than: B. C. D. E. General aggregate $300,000 Products - Completed/Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $300,000 Above amounts may be met by umbrella form coverage in a minimum amount of $1,000,000 aggregate; $1,000,000 each occurrence. Licensee shall name the City, its officers, agents, employees and volunteers as additional insureds as its interests may appear on the above policy. Such coverage shall not be canceled or materially altered except after thirty (30) days prior written notice of such cancellation or material alteration to the Director of Utilities and Operations of the City of Roanoke. 5. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by licensee, has been admitted to record, at the cost of the licensee, in the Office of the Clerk of Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the commercial general liability insurance required in paragraph 4 above is on file in the Office of the City Clerk. ATTEST: City Clerk. ACCEPTED and EXECUTED by the undersigned this · 1997. day of Donna L. Whitehead COMMONWEALTH OF VIRGINIA § To-Wit: CITY OF ROANOKE I hereby certify acknowledged before me this Donna L. Whitehead. that the foregoing day of instrument was · 1997· by My Commission expires: Notary Public H:\ORD\O-E-WHIT. 1 B RECEIYED CITY CLER?;$ OFFICF '97 SEP 24 All :22 October 6, 1997 Report No. 97-359 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Encroachments into Public Right-of-Way 3624 Yellow Mountain Road, S.E. Tax Map No. 4300426 The attached staff report was considered by the Water Resources Committee at its regular meeting on September 22, 1997. The Committee recommends that Council authorize a revocable license to the property owner at 3624 Yellow Mountain Road, S.E. to permit the installation of a four foot high chain link fence encroachment into the right-of-way of Yellow Mountain Road, S.E., in a form approved by the City Attorney, in accordance with conditions stated in the attached report. Respectfully submitted, Linda F. Wyatt, Chairperson Water Resources Committee LFW:KBK:afm Attachment CC: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Charles M. Huffine, City Engineer Delores D. Daniels, Assistant City Manager for Community Relations Diane S. Akers, Budget Administrator Glenn Asher, Risk Manager Evelyn Dorsey, Zoning Coordinator Donna L. Whitehead, 3624 Yellow Mountain Road, S.E. CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION Repo~ No. 97-359 DATE: TO: FROM: SUBJECT: September 22, 1997 ..rnber~, W~ter Resources Committee Kiser, Dire~_~,~ilities and Operations thru W. Robert Herbe~"~y Manager Encroachments into Public Right-of-Way 3624 Yellow Mountain Road, SE Tax Map No. 4300426 Background in chronological order is as follows: Permission to construct fences, walls, decks, or various other structures that encroach into the public right-of-way is a request that property owners make to the City from time to time. The proDert_v owner at 3624 Yellow Mountain Road. SF, (Donna L. Whitehead) has requested permission to install a four foot high chain link fence to enclose her front yard. See attached letter. II. Current Situation is as follows: Prooosed fence will encroa~;h into the right-of-way of Yellow Mountain Road, SE, approximately eight feet. The fences of adjacent property owners are currently encroaching approximately twelve feet into the right-of-way of Yellow Mountain Road. ProDerty owner has reo_uested a revocable license to allow the fence to be installed. Setback reo_uirements allow fences of this height and type with a standard Fence Permit issued by the Zoning Division, therefore the fence would not require special action by the Board of Zoning Appeals. Members, Water Resources Committee ENCROACHMENTS IN RIGHT OF WAY YELLOW MOUNTAIN ROAD, SE September 22, 1997 Page 2 II1. Issues in Order of importance are: A. Need B. Obstruction to traffic or sight C. Cost to City D. Liability Insurance E. Indemnification IV. Alternatives in order of feasibility are: Water Resources Committee recommends that City Council authorize a revocable license to the property owner at 3624 Yellow Mountain Road, SE, to permit the installation of a four foot high chain link fence encroachment into the right-of-way of Yellow Mountain Road, SE, in a form approved by the City Attorney. 1. Desire by applicant to install fence is met. Obstruction to traffic or sight will not occur since the property and proposed fence is below the level of the street. 3. Cost to City is zero. Liability insurance shall be provided by property owner as specified in Attachment A. II~demnification of City by property owner shall be as specified in Attachment A. Bo Water Resources Committee does not recommend that Citv Council authorize a revocable license to the property owner at 3624 Yellow Mountain Road, SE, to permit the installation of a four foot high chain link fence encroachment into the right-of-way of Yellow Mountain Road, SE, in a form approved by the City Attorney. Membe'rs, Water Resources Committee ENCROACHMENTS IN RIGHT OF WAY .YELLOW MOUNTAIN ROAD, SE September 22, 1997 Page 3 1. 2. 3. 4. 5. Desire by applicant to install fence is not met. Obstruction to traffic or sioht becomes a moot issue. Cost to City is zero. Liabilitv insurance will not be an issue. Irldemnification will not be an issue. Water Resources Committee recommends that City Council authorize a revocable license to the property owner at 3624 Yellow Mountain Road, SE, to permit the installation of a four foot high chain link fence encroachment into the right-of-way of Yellow Mountain Road, SE, in a form approved by the City Attorney, in accordance with Alternative "A". WRH/KBK/SEF/ Attachment cc: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Risk Manager Budget Administrator Zoning Coordinator ATTACHMENT A INSURANCE REQUIREMENTS FOR ENCROACHMENTS IN RIGHT-OF-WAY Owner shall obtain liability insurance coverage with respect to claims arising out of the subject matter of this agreement. The amount of such insurance shall not be less than: A. General Aggregate $300,000 B. Products - Completed/Operations Aggregate $1,000,000 C. Personal and Advertising Injury $1,000,000 D. Each Occurrence $300,000 Above amounts may be met by umbrella form coverage in a minimum amount of $1,000,000 aggregate; $1,000,000 each occurrence. Owner shall name the City, its officers, agents, employees, and volunteers as additional insured as its interests may appear on the above policy. Such coverage shall not be canceled or materially altered except after thirty (30) days prior written notice of such cancellation or material alteration to the Director of Utilities and Operations of the City of Roanoke. Owner shall indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the encroachment over public right-of-way. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #169-468-514 Sandm H. Eakin Deputy City Clerk Edward A. Natt, Esquire 1919 Electric Road, Suite 1 Roanoke, Virginia 24018 Dear Mr. Natt: I am enclosing copy of Ordinance No. 33615-102297, granting a conditional permit for encroachment of an existing building over and into the right-of-way along the alley located to the rear of property commonly known as 26 Church Avenue, S. W., identified by Official Tax No. 1012306, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading at a regular meeting held on Monday, October 6, 1997, adopted on second reading on Wednesday, October 22, 1997, and will take effect ten days following the date of its second reading. Ordinance No. 33615-102297 shall be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by the Permittee, has been admitted to record, at the cost of the Permittee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the commercial general liability insurance required in paragraph 4 of said Ordinance is on file in the Office of the City Clerk. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js Enclosure H:~,GEN DA.ii7~OCTZ2.W PD Edward A. Natt, Esquire October 24, 1997 Page 2 pc; W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director of Public Works Kit B. Kiser, Director of Utilities and Operations Dolores D. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Sarah E. Fitton, Engineering Coordinator H:~AGENDA.g~.WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of October, 1997. No. 33615-102297. AN ORDINANCE granting a conditional permit to allow for the encroachment of an existing building over and into the right-of-way along the alley located to the rear of property commonly known as 26 Church Avenue, S. W., identified by Official Tax No. 1012306, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. A conditional permit shall be and is hereby granted the current owners, Vittorio A. Bonomo and Jane A. Bonomo ("Permittee"), their grantees, assignees, or successors in interest, of the property bearing Official Tax No. 1012306. 2. Said permit, granted pursuant to §15.1-377, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke, and is subject to all the limitations contained in §15.1-377. Said permit shall terminate and be of no force and effect should the building be destroyed or removed. 3. It shall be agreed by the Permittee that, in maintaining such encroachment, Permittee and their grantees, assignees, or successors in interest covenant and agree to indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachment over public right-of-way. 4. Permittee, its grantees, assignees or successors in interest shall for the duration of this conditional permit, with respect to claims arising out of the construction, maintenance and use of the area permitted to encroach into City right-of-way hereunder, maintain on file with the City Clerk's Office evidence of commercial general liability insurance coverage. The amount of such insurance shall not be less than: B. C. D. E. General aggregate $300,000 Products - Completed/Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $300,000 Above amounts may be met by umbrella form coverage in a minimum amount of $1,000,000 aggregate; $1,000,000 each occurrence. The City, its officers, agents, employees and volunteers shall be named as additional insureds as its interests may appear on the above policy. Such coverage shall not be canceled or materially altered except after thirty (30) days prior written notice of such cancellation or material alteration to the Director of Utilities and Operations of the City of Roanoke. 5. 'This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by permittee, has been admitted to record, at the cost of the Permittee, in the Office of the Clerk of Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the commercial general liability insurance required in paragraph 4 above is on file in the Office of the City Clerk. ATTEST: City Clerk. ACCEPTED and EXECUTED by the undersigned this , 1997. day of Vittorio A. Bonomo (SEAL) Jane A. Bonomo (SEAL) COMMONWEALTH OF VIRGINIA § To-Wit: CITY OF ROANOKE I hereby certify that the foregoing acknowledged before me this day of Vittorio A. Bonomo and Jane A. Bonomo. instrument was · 1997, by My Commission expires: Notary Public H:\ORD\O-E-BONO RECEIVED CITY CLERKS OFFICE 'g7 $EP29 P2:14 October 6, 1997 Council Report No. 97-362 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: CONDITIONAL PERMIT FOR 26 CHURCH AVENUE TAX NO. 1012306 The attached request was received and considered by the Water Resources Committee at its regular meeting on September 22, 1997. The current owner of the property, Vittorio A. Bonomo, has contracted to sell the property and is requesting that the normal staff review process be waived in this instance due to the tight schedule for closing. The Committee recommends that City Council authorize a conditional permit to the property owner to permit the encroachment of the building at 26 Church Avenue approximately four inches into the City's right-of-way for the alley behind the building, in a form acceptable to the City Attorney. Proof of liability insurance and indemnification would be required, in accordance with Attachment A. Respectfully submitted, Linda F. Wyatt, Chairperson Water Resources Committee LFW/KBK/SEF Attachments C: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Engineering Coordinator ATTACHMENT A INSURANCE REQUIREMENTS FOR ENCROACHMENTS IN RIGHT-OF-WAY Owner shall obtain liability insurance coverage with respect to claims arising out of the subject matter of this agreement. The amount of such insurance shall not be less than: A. General Aggregate $300,000 B. Products - Completed/Operations Aggregate $1,000,000 C. Personal and Advertising Injury $1,000,000 D. Each Occurrence $300,000 E. Above amounts may be met by umbrella form coverage in a minimum amount of $1,000,000 aggregate; $1,000,000 each occurrence. Owner shall name the City, its officers, agents, employees, and volunteers as additional insured as its interests may appear on the above policy. Such coverage shall not be canceled or materially altered except after thirty (30) days prior written notice of such cancellation or material alteration to the Director of Utilities and Operations of the City of Roanoke. Owner shall indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the encroachment over public right-of-way. SEP-22-1c~? 11:18 OSTERHOUDT FERGUSON NATT I Igig tlL~.CTR. IC R.OAD. SUITB I P. O. BOX 20068 R. OAN OK.E. Vi R. CI NIA ZdO~8',O007 September 22, 1997 FAX NO. 140~? 74o~ I VIA FACSIMILE: 853-2773 The Honorable Ltnda Wyatt, Chairperson Water Resources Cow--it=ce City of Roanoke 215 Church Avenue, $ W 464 Municipal Building Roanoke, VA 2%011-1595 Re: Tax Map number: 1012306-encroachment permit for life of structure Dear Ms. ~atC: Our firm represents Mr. Vit:orio A. Bonomo, who is the owner of real estate located at 26 Church Avenue, SW identified as Tax Map 1012306. I am enclosing a copy of the sLLrvey for ~his property for your reference. Mr. Bonomo has contracted to sell the proper~y to a third party. The Contract necessi~ates a closing on or before October 12, 1997. The purchaser of the property has indicated that they will not go forward with the acquisition of the property unless and until an encroachment permit for the life of the structure has been obtained from the City of Roanoke. I have had conversations with Ms. Gladys Yates in the City's Attorney's Office and with Mr. Kit Kizer concerning this ~matter. I realize that the normal procedure is for the matter to be reviewed by staff and have the Water Resources Conmmittee thereafter consider the same and make a recommendation to City council. However, because oX the urgency of this situation, this letter is written to request that the Water Resources Committee consider recommending to City Council the issuance of a~encroachment permit for the life of the structure at 26 Church Avenue, SW without the necessity of further staff review. I realize that if such a recommendation were forthcoming, insurance, in a form satisfactory to the City, would be required to be in place. Our request is that, because of the urgency of this situation, the Water Resources Committee consider the matter at its meeting TOT~_ P. 03 SEP-22-1~=J~ 11:17 OSTERHOUDT FERGUSOH NATT I ~40 ~74 ~=J~l P.02/03 wyatt September 22, 1997 Page 2 this date. matter. I thank you in advance for your attention to this Very truly yours, Edward A. Natt EA~/laf · PLANNER$-kq~IITECT~.ENGINEER$' SURVEYORS' 1208 ¢ORPOI:IATE OIROL£. ROANOKE, VIF~GINIA 772-9580 TOTPL. P.C~4 Mary F. Parker, CMCIAAE c~y Ck~rk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #102-110-200-518 Sandra H. Eakin oeputy city Ck~rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33630-102297, designating and naming a certain bridge over the Roanoke River located on newly extended Peters Creek Road between Shenandoah Avenue, N. W., and Brandon Avenue, S. W., in the City of Roanoke, as Veterans Bridge. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. Sincerely, /,~ ry F. Parker, CMC/AAE City Clerk MFP:js Attachment pc: Sloan D. Hoopes, Chairman, War Memorial Committee, 2023 Maiden Lane, S. W., Roanoke, Virginia 24015 Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director of Public Works Charles M. Huffine, City Engineer W. L. Stuart, Manager, Streets and Traffic Gary L. Bowman, Supervisor, Sign Shop Sandra H. Eakin, Secretary, War Memorial Committee H:~AGENDA. gT~)CT22.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of October, 1997. No. 33630-102297. A RESOLUTION designating and naming a certain bridge over the Roanoke River located on newly extended Peters Creek Road between Shenandoah Avenue, N. W., and Brandon Avenue, S. W., in the City of Roanoke as Veterans Bridge. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The certain bridge over the Roanoke River on newly extended Peters Creek Road between Shenandoah Avenue, N. W., and Brandon Avenue, S. W., is hereby designated and named Veterans Bridge. 2. The City Engineer is hereby directed to cause the above bridge name to be noted appropriately on all maps and plats lodged in his care, and the City Manager is hereby authorized to cause the placement of an appropriate name plaque or plaques on said bridge. ATTEST: City Clerk. H:\ME ASLIRE ~R- VETB RI. I MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 October 24, 1997 File #110-178 SANDRA H. EAKIN Deputy City Clerk Willis M. Anderson, Chairman City of Roanoke Redevelopment and Housing Authority 2601 Cornwallis Avenue, S. E. Roanoke, Virginia 24014 Dear Mr. Anderson: I am enclosing copy of Resolution No. 33631-102297, waiving the requirement of City residency for Christie Meredith Kelsey, a Commissioner of the City of Roanoke Redevelopment and Housing Authority. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:js Enclosure pc: Christie M. Kelsey, Commissioner, City of Roanoke Redevelopment and Housing Authority, 3339-1-J Circle Brook Drive, S. W., Roanoke, Virginia 24014 H. Wesley White, Secretary, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Wilburn C. Dibling, Jr., City Attorney H:~AG EN DA.9'AOC'F22.WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of October, 1997. No. 33631-102297. A RESOLUTION waiving the requirement of City residency for Christie Meredith Kelsey, a Commissioner of the City of Roanoke Redevelopment and Housing Authority. WHEREAS, the Council is advised that Christie Meredith Kelsey, who was on January 21, 1997, appointed to a term as a Commissioner of the City of Roanoke Redevelopment and Housing Authority expiring on August 31, 1998, has moved her residence from the City; and WHEREAS, the Council desires to retain the valuable services of Mrs. Kelsey as a Commissioner and to waive the requirement of City residency set out in §2-28 l(b), Code of the City of Roanoke (1979), as amended; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the requirement of City residency set forth in §2-281 (b), Code of the City of Roanoke (1979), as amended, is hereby waived as to Christie Meredith Kelsey, Commissioner, City of Roanoke Redevelopment and Housing Authority, with respect to her current term which expires August 31, 1998, Council having found specific reasons and unusual circumstances justifying such waiver. ATTEST: City Clerk. H:LMEASURES~R-WAIRES.2 interoffice MEMORANDUM to: Wilburn C. Dibling, Jr., City Attorney from: Mary F. Parker, City Clerk subject: Resolution waiving City residency requirement for RRHA Commissioner date: October 7, 1997 At the regular meeting of City Council held on Monday, September 22, 1997, Council voted by motion to waive the City residency requirement for Christie Meredith Kelsey, a Commissioner of the City of Roanoke Redevelopment and Housing Authority. Please prepare the proper measure for consideration by City Council at its meeting on Wednesday, October 22, 1997, waiving the requirement of City residency for Ms. Kelsey. Thank y,3u for your assistance in this matter. MFP:se IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of October, 1997. No. 33632-102297. A RESOLUTION establishing a special meeting of the Council of the City of Roanoke to be held on October 28, 1997. BE IT RESOLVED by the Council of the City of Roanoke that a Special Meeting of Council will be held jointly with the Roanoke County Board of Supervisors, on October 28, 1997, at 12:00 noon, in the Fourth Floor Conference Room, of the Roanoke County Administration Building, at 5204 Bernard Drive, S. W., Roanoke, Virginia 24018. Such meeting shall be for the purpose of considering matters of mutual interest to the two governing bodies, including approval of a joint dental insurance contract for employees of the two governments. ATTEST: City Clerk. Mary F. Parker, CMCIAAE c~y c~ CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #80-367-467 Sandra H. Eakin Deputy city Ck~rk Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: At a regular meeting of the Council of the City of Roanoke held on Wednesday, October 22, 1997, you were instructed to prepare the proper measure memorializing the late William R. Hackley, Sr., Administrator for Alternative Education, Roanoke City Schools, and Andrew W. Hull, former Supervisor of Music, Roanoke City Schools. Mary F. Parker, CMC/AAE City Clerk MFP:js H:~AGENDA.97~OCT22.WPD Mary F, Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File f/66-199-227 8andra H. Eakin Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Wednesday, October 22, 1997, Mayor Bowers requested that an information article be published in the "City Page" of The Roanoke Times explaining that matters regarding air pollution come under the jurisdiction of the State Air Pollution Control Board. Sincerely, Mary F. Parker, CMC/ME City Clerk MFP:js pc: ^ngelita Plemmer, Public Information Officer Rose M. Woodford, Executive Secretary, City Manager's Office H:~G ENDA. 9'/~::)CT22.W PO Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File ~-40-132-159-175 ~andra H. Eakin Deputy city Ck, rk W. Robert Herbert City Manager Roanoke, Virginia Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Gentlemen: At a regular meeting of the Council of the City of Roanoke held on Wednesday, October 22, 1997, the City Attorney was requested to prepare a 500 word statement with regard to the election district system that would include the ballot question and an explanation of the ballot question to be posted at each of the City's polling places on November 4, 1997; to advertise the document in The Roanoke Times and The Roanoke Tribune once during the week preceding the November 4 election; and to cause copy of the election district map to be posted at each of the polling places, if legally permissible. The City Manager was requested to provide neutral information regarding the election district system, in compliance with election laws, via RVTV Channel 3. Sincerely,~,~ /' ~ Mary F. Parker, CMC/AAE City Clerk MFP:js pc: Charles T. Green, Chairman, Electoral Board Louella C. Thaxton, Registrar Rose M. Woodford, Executive Secretary, City Manager's Office H:~AGENDA. 97~.WPD Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #70-429 Sandra H. Eakin Deputy City Clerk James D. Grisso, Secretary-Treasurer Board of Directors, City of Roanoke Pension Plan Roanoke, Virginia Dear Mr. Grisso: Your communication requesting an extension of time to present a report on proposed improvements to the City of Roanoke Pension Plan as presented by the Roanoke Firefighters Association was before the Council of the City of Roanoke at a regular meeting held on Wednesday, October 22, 1997. The matter was deferred until the regular meeting of Council on Monday, December 15, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:js pc; F. Wiley Hubbell, Chairman, Board of Trustees, City of Roanoke Pension Plan, 3712 Peakwood Drive, S. W., Roanoke, Virginia 24014 Richard B. Sawer, Roanoke Firefighters Association, 1115 Patterson Avenue, S. W., Roanoke, Virginia 24006 W. Robert Herbert, City Manager Joyce L. Sparks, Retirement Administrator H:~,G EN DA.gT~OC'T22.W PO James D. Grisso ~tary- Treasurer CITY OF ROANOKE Doris B. Peters Retirement Administrator LAN October 15, 1997 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: As you will recall, Richard B. Sarver, representing the Roanoke Fireflghters Association, made a presentation to Council August 4, 1997. In his presentation he requested certain proposed improvements to the City of Roanoke Pension Plan. These improvements were referred to the Pension Plan Board of Trustees for study with a report due back to City Council on November 3, 1997. This is to request an extension of time. Your understanding will be appreciated. Please c~l! ffyou have questions or concerns. Secretary-Treasurer JDG:s c: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Mary F. Parker, City Clerk Joyce Sparks, Retirement Administrator Wiley Hubbell, Chairman, Board of Trustees Richard B. Sarver, Roanoke Fireflghters Association 215 Church Avenue, Room 461, P.O. Box 1220 · Roanoke, Virginia 24006 ° (540) 853-2062 · Fax: (540) 853-2940 Presentation by Richard Sarver to Roanoke City Council Roanoke City Employee Pension Plan August 4, 1997 Thank you Vice Mayor Wyatt and members of council - Last year I appeared before council and presented an actuarial study of the City of Roanoke Pension Plan. We asked council to make changes in the system that would save the city money in its contribution to the plan and also to make improvements that would benefit employees. Four minor changes were made to benefit employees and two changes were made that decreased the City's co.ntribution rate by 1.1%. , The net result was an estimated $495,900 in annual savin~ to the City. Today I am here again on behalf of City employees to ask for improvements to our 1. Increase the multiplier rate bom the present 2% to 2.3% for aH City employees over the next three years with a maximum of 70% of final averse salary. 2. Change spousal options: unreduced 50% survivor annuity to aH City employees. Reduction of normal retirement to 25 years of service for public safety employees and 30 years for general employees regardless of age with no penalty. How can improved benefits to its employees help the City? 1. If employees know they can retire at a reasonable age with reasonable benefits they will be better employees. 2. The City presently has two pension system, commonly called the old system and the new system. By making improvements in the new system, employees in the old system would be given the opportunity to switch, and perhaps we could have one system that would be an obvious help in bookkeeping. 3. Senior employees at or near the top of their pay range would have more incentive to retire and be replaced by employees at the lower end of the pay range. 4. The City, being self-insured for workman's compensation, would benefit from savings in job-related disabilities by having a younger work force. This is especially true with public safety employees due to state presumption laws. Last year, the Board of Trustees reported that our system was competitive with the eleven other plans in the Commonwealth of Virginia, therefore they could see no reason to make any major changes in our system. Page 2 We have reports that show the City of Newport News, the City of Richmond, the City of Norfolk, and Fairfax County have all made changes and increased benefits in their plans. The Virginia Retirement System (VRS) had bills before the state legislators that would increase benefits to their system. We feel that even if we are competitive with the other systems in the state, the City of Roanoke has the opportunity to be the leader in this field. In conclusion, thanks to Mr. Grisso and his staff (and the stock market), the City of Roanoke Pension Plan is well managed and well funded. When I was here last year in March, the assets of the system were $170 million, by June 30, 1996 they had increased to $212.5 million, and by June 30 of this year they had reached $261.2 million, a return of 22.9% in one year's time. There is money available in the pension system at this time to improve benefits to all City employees. We urge you to use your influence as leaders of this City to have the Pension Board come back with a positive recommendation to our concerns. Thank you. Page 3 Mary F. Parker, CMCIAAE c~y C~rk CITY OF ROANOKE Office of the City Clerk October 24, 1997 File #77-144-514 · andra H. Eakin Deputy city c~rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Wednesday, October 22, 1997, Mayor Bowers requested that Virginia Department of Transportation officials be contacted regarding elimination of litter on 1-581 ramps in the City of Roanoke. Sincerely, Mary F. ', CMC/AAE City Clerk MFP:js pc: William F. Clark, Director of Public Works Rose M. Woodford, Executive Secretary, City Manager's Office H :~,G ENDA.g'AOCT22.WPO COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the twenty-second day of October, 1997, ACREE HAYES was appointed as a member of the Roanoke Civic Center Commission for a term ending September 30, 2000. Given under my hand and the Seal of the City of Roanoke this twenty-fourth day of October, 1997. City Clerk H:~AGENDA.g7~OCT22.WPD CERTIFICATE OF APPRECIATION PRESENTED TO EVANGELINE B. JEFFREY AS A MEMBER OF THE ROANOKE CIVIC CENTER COMMISSION FROM FEBRUARY 5, 1996 TO SEPTEMBER 30, 1997 ON THIS 29TH DAY OF OCTOBER ,1997 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE. ATTEST: CITY CLERK MAYOR COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the twenty-second day of October, 1997, ROY E. BUCHER, JR. was reappointed as a member of the Roanoke Civic Center Commission for a term ending September 30, 2000. Given under my hand and the Seal of the City of Roanoke this twenty-fourth day of October, 1997. City Clerk H:~AG ENDA.g'/~CT22.WPD CITY OF ROANOKE OCTOBER 22, 1997 GOOD EVENING. THANK YOU FOR ALLOWING ME THE OPPORTUNITY TO REPORT TO YOU ON BEHALF OF BLUE RIDGE COMMUNITY SERVICES. I AM BILL LEE, A RESIDENT OF THE CITY OF ROANOKE, APPOINTED AS AN AT-LARGE MEMBER OF THE BLUE RIDGE COMMUNITY SERVICES BOARD OF DIRECTORS. WE ARE PLEASED TO BRING YOU INFORMATION REGARDING SERVICES PROVIDED TO THr::: CITIZENS OF THE CITY FOR THE FISCAL YEAR ENDING JUNE 30, 1997. COPIES OF THE REPORT HAVE BEEN FURNISHED FOR YOU. I WOULD LIKE TO MENTION A FEW NOTEWORTHY ITEMS FROM OUR MENTAL HEALTH, MENTAL RETARDATION AND SUBSTANCE ABUSE PROGRAMS. DURING THE PAST YEAR, THE MENTAL HEALTH DIVISION INTRODUCED NEW RESIDENTIAL SUPPORT SERVICES, DESIGNED TO INCREASE THE SKILLS AND ABILITIES OF OUR CLIENTS LIVING INDEPENDENTLY IN THE COMMUNITY. OUR COLLABORATION WITH THE CITY OF ROANOKE ON THE HAT TEAM, THE SHELTER PLUS CARE PROJECT AND THE SRO PARTNERSHIP CONTINUE. CHILDREN'S DAY TREATMENT DID SiTE-BASED PROGRAMMING AT TWO CITY ELEMENTARY SCHOOLS, AT THE WEST END CENTER FOR THERAPEUTIC PROGRAMMING AFTER SCHOOL AND DURING THE SUMMER, AND AT FALLON PARK WITH THE DEPARTMENT OF PARKS AND RECREATION FOR SUMMER PROGRAMMING, ALL OF THESE PROGRAM SITES ASSISTED SERIOUSLY EMOTIONALLY DISTURBED CHILDREN TO REMAIN IN THE LEAST RESTRICTIVE SETTINGS, AND AT THE LEAST COST. ~--. - - gO0'd ~g8£ ~£ O~:q~£ ^~35 ~0~ ~OOl~ ~flqg 6I:60 £0'~ Y~6 SS8~ ~lzE 0~S 6~:68 866T-9~£ ENTeReD INTO ~ COOP~RATIV~ AGReemENT WITH THE ROaNOkE ADOLESCENT HEALTH PARTNERSHIP ~N THEIR DEVELOPMur~ ~p SEXUAL ASSAULT PREVENTION AND SUPPORT SERVICES FOR ADOLESCENT VICTIMS OF SEXUAL ASSAULT/ABUSE. THE REORGANiZATiON OF THE DIVISION OF MENTAL RETARDATION $-'-z~ViCES DU-F.~iNG Ti ~ ~,-z-,LL O? 1976 H,-:-,:~ RESULTED IN ENHANCED CAPACITY AND COORDINATION OF SERVICES. THE COUNSELING AND LIFE SKILLS CENTER LOCATED AT 131,5 SECOND STREET, SW, REMAINS THE CENTRAL PORTAL OF ENTRY FOR CONSUMERS. WITH CASE MANAGERS PROVIDING INTAKE AND ASSESSMENT AND U.NKiNG CONSUMERS WiTH APPROPRIATE SERVICES. ADDITIONAL CASE MANAGEMENT STAFF HAVE BEEN ADDED TO ELIMINATE THE WAITING LIST FOR SERVICES, AND OPERATIONS OF SHORT TERM CARE AND FAMILY SUPPORT HAVE BEEk.~ ~:j~-~-4~:-:._-~ i~ r~.cr.~ ACCESSING THESE SERVICES EASIER AND MORE "USER FRIENDLY" FOR FAMILIES. PROJECT LINK, THROUGH FUNDING PROVIDED BY THE VIRGINIA nr__,~n ,..,~,r~-: r ...,u,~u,'~U~l% HAS A FULL-TIME CLINICIAN AT THE CARILLON COMMUNITY HOSPITAL OB-GYN CLINIC. THIS INDIVIDUAL PROVIDES SUBSTANCE ABUSE EDUCATION, ASSESSMENTS, OUTREACH AND CASE MANAGEMENT TO PREGNANT WOMEN WHO ARE USING DRUGS AND ALCOHOL. MANY OF THE CHILDREN OF THESE WOMEN ALSO RECEIVE CASE MANAGEMENT FROM THE PROJECT LINK STAFF. SUBSTANCE ABUSE PREVENTION SERVICES CONTINUE TO BE PROVIDED IN A VARIETY OF WAYS TO THE CITY'S YOUTH, INCLUDING YOUTH CLUBS AT FIVE HOUSING DEVELOPMENTS, AND AN EMPHASIS ON PREVENTION AC-T?YITIES IN THE CITY SCHOOLS. 2 6,710 UNDUPLICATED CLIENTS FROM THE CITY OF ROANOKE ....... -~: ~..~RVlCES DURING FY97. FINALLY, I WOULD LIKE TO POINT OUT THAT CiTY RE,SJr..;,----?-:;~-,, DOLLARS WORTH OF SERVICES FOR EACH CITY OF ROANOKE TAX DOLLA~ A.P?ROPRIATED TO BLUE RIDGE COMMUNITY SERVICES. i AM ACCOMPANIED THiS EVENING BY OUR EXECUTIVE DIRECTOR, FRED ROESSEL; DIRECTOR OF ADMINISTRATION THOMAS CHAPMAN;.AND DIRECTOR OF RESOURCE DEVELOPMENT JOHN SABEAN. WE WILL BE HAPPY TO HEAR ANY COMMENTS OR ANSWER ANY QUESTIONS YOU MAY HAVE. THANK YOU FOR YOUR TIME AND ATTENTION. 3 Blue Ridge Community Services RECEIVED CITY CLERKS OF?IC:E '(2'7 C~D '3t3 DI") ,1 ~ September 26, 1997 Susan J. Cloeter Cha/,man Rita N. Foster Rodney P. Furr Treasurer Pamela K. Cox s~cre,~y ExecuSve Director Fred P. Roessel, Jr., Ph.D. The Honorable Mayor and City Council Members City of Roanoke Office of the City Clerk Room 456, Municipal Building 215 Church Avenue, SW Roanoke, VA 24011 Dear Mayor and City Council Members: Each fall, representatives of Blue Ridge Community Services report to the Roanoke City Council on the services provided to residents of the City during the year. I am writing to request time on the agenda of the Wednesday, October 22, 1997 City Council meeting to present the FY97 report. It is our understanding that the meeting is scheduled to begin at 7:00 p.m. William Lee, Blue Ridge Community Services Board member at large and resident of the City of Roanoke, will be offering the summa_r)' of services. He will be accompanied by Fred P. Roessel, Jr., Executive Director, Thomas Chapman, Director of Administration and John Sabean, Director of Resource Development. We look forward to seeing you and the members of City Council on October 22. Thank you for your consideration. Sincerely, York ~J Administrative Assistant C: W. Robert Herbert James D. Ritchie Glenn D. Radcliffe William Lee Fred P. Roessel, Jr., Ph.D. Thomas Chapman John Sabean Executive Offices- 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TDD: (540) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke REPORT TO ROANOKE CITY October 22, 1997 Blue Ridge Community Services 301 Elm Avenue SW Roanoke, Virginia 24016-4001 MISSION STATEMENTS BLUE RIDGE COMMUNITY SERVICES provides a system of comprehensive community mental health, mental retardation and substance abuse services to the residents of the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke,. with an emphasis on an integrated community-based system of care that is responsive to consumer needs and choices, respecting and promoting the dignity, rights and full participation of individuals and their families. THE DIVISION OF MENTAL HEALTH SERVICES provides treatment and support for adults and children with mental illness and their families, with an emphasis on fostering improved social functioning and independence. THE DIVISION OF MENTAL RETARDATION SERVICES provides comprehensive community support services to persons with mental retardation and their families, with an emphasis on promoting an environment which enhances independence and growth. THE DMSION OF SUBSTANCE ABUSE SERVICES provides a full continuum of alcohol and other drug prevention, treatment, rehabilitation, early intervention and support services, with emphasis on reducing substance abuse in our communities. PROGRAM DIVISIONS MENTAL HEALTH MENTAL RETARDATION SUBSTANCE ABUSE MENTAL HEALTH SERVICES CRISIS AND ASSESSMENT SERVICES FIRST CALL (Crisis and Intake/Assessment) SEXUAL ASSAULT RESPONSE AND AWARENESS (SARA) 410 Elm Avenue, SW, Roanoke ADULT SERVICES PATTERSON COUNSELING CENTER REGIONAL SERVICES FOR DEAF AND HEARING IMPAIRED PERSONS 1729 Patterson Avenue, SW, Roanoke COMMUNITY RESOURCE MANAGEMENT STREET TEAM 424 Elm Avenue, SW, Roanoke MOUNTAIN HOUSE CLUBHOUSE CHURCH SOCIAL CLUBS 317 Washington Avenue, SW, Roanoke PSYCHIATRIC SERVICES 410 Elm Avenue, SW, Roanoke CHILD AND ADOLESCENT (C/A) SERVICES IN-HOME SERVICES 1336 Maple Avenue, SW, Roanoke CASE MANAGEMENT AND EARLY CHILDHOOD SERVICES 1313 Maple Avenue, SW, Roanoke OUTPATIENT SERVICES 1125 First Street, SW, Roanoke CHILDREN'S DAY TREATMENT 422 Elm Avenue, SW, Roanoke CONTRACTUAL PROGRAMS Roanoke County Department of Parks and Recreation TRUST MENTAL RETARDATION SERVICES COMMUNITY SUPPORT SERVICES COUNSELING AND LIFE SKILLS CENTER CRISIS SERVICES FAMILY SUPPORT PROGRAM RESPITE SERVICES: SHORT-TERM CARE COMMUNITY TRAINING SERVICES BRIDGE BUILDERS PROGRAM 1315 Second Street, SW, Suite 201, Roanoke RESIDENTIAL SERVICES HAZELRIDGE ROAD 5220 Hazelridge Road, NW, Roanoke MELROSE AVENUE RESIDENCE/CRISIS STABILIZATION 3605 Melrose Avenue, NW, Roanoke NIAGARA ROAD RESIDENCE 805 Niagara Road, Vinton READ ROAD ADULT HOME/RESIDENTIAL RESPITE FACILITY 3003 Hollins Road, NE, Roanoke SUPPORTED LIVING 3605 Melrose Avenue, NW, Roanoke CONTRACTUAL PROGRAMS ARC-Roanoke/CHD Industries Goodwill Industries Tinker Mountain, Inc. Easter Seal Society of Virginia, Inc. Roanoke County Department of Parks and Recreation SUBSTANCE ABUSE SERVICES SUBSTANCE ABUSE ASSESSMENT CENTER 1133 Second Street, SW, Roanoke DETOXlFICATION UNIT PRIMARY CARE UNIT 801 Shenandoah Avenue, NW, Roanoke HEGIRA HOUSE Therapeutic Community/Drug & Alcohol 1405 Patterson Avenue, SW, Roanoke JAIL TREATMENT SERVICES Roanoke City, Roanoke County and Botetourt County Jails NEW DIRECTIONS Outpatient Counseling Center 1345 Clarke Avenue, SW, Roanoke PREVENTION PLUS Substance Abuse Prevention and Early Intervention 541 Luck Avenue, SW, Suite 230, Roanoke PROJECT LINK Trinity United Methodist Church 305 Mountain Avenue, SW, Roanoke PHASES Day Treatment, Intensive Outpatient, Relapse Prevention and Aftercare 836 Campbell Avenue, SW, Roanoke SUBSTANCE ABUSE SUPPORT SERVICES 836 Campbell Avenue, SW, Roanoke CONTRACTUAL PROGRAMS Bethany Hall BLUE RIDGE COMMUNITY SERVICES DIRECTLY FUNDED PROGRAMS FY-97 PERFORMANCE REPORT CITY OF ROANOKE Unduplicated Number°f Units of Client Count Units Service Cost of Services MENTAL HRALTH Emergency Services 1,306 7,866 H $373,633 Outpatient Counseling 1,279 12,489 H 668,021 Intensive In-Home Services 26 12,656 H 589,475 Case Management 762 16,378 H 989,569 Children's Day Treatment 52 28,762 D 388,081 Mountain House Clubhouse 82 11,860 D 311,693 Alternative Day Support 23 833 D 11,548 Supervised Residential 351 670 BD 8,044 MH SUBTOTAL 3,881 $3,340,064 MENTAL RETARDATION Case Management 406 11,314 H $459,732 Sheltered Employment 23 2,089 D 82,450 Rehabilitation 76 20,269 H 208,836 Supported Employment 26 1,723 D 59,346 Intensive Residential 4 1,420 BD 233,192 Supervised Residential 32 4,756 BD 556,018 Supportive Residential 121 29,004 H 393,193 Family Support 131 131 G 83,159 MR SUBTOTAL 819 $2,075,926 SUBSTANCE ABUSE Outpatient Services 626 14,101 H $717,366 Case Management 393 8,441 H 389,031 Day Treatment 88 7,859 D 190,047 Highly Intensive Residential 377 2,163 BD 388,460 Intensive Residential 240 9,514 BD 559,907 Early Intervention 286 2,096 H 83,563 SA SUBTOTAL 2,010 $2,328,374 PREVENTION Number of Units of Contacts Units Service MH Prevention Services 194 2,098 H $88,823 SA Prevention Plus 2,284 5,251 H 269,361 PREVENTION SUBTOTAL 2,478 $358,184 TOTAL 9,188 $8,102,548 FY-97 LOCAL SHARE $346,250 SERVICE / LOCAL DOLLAR $2 3 Units of Servzce: H=Hours D=Days BD=Bed Days G=Grants