HomeMy WebLinkAboutCouncil Actions 11-06-00ROANOKE CITY CO UNCIL
REGULAR SESSION
November 6, 2000
3:00p. m.
ROANOKE CIVIC CENTER
EXHIBIT HALL
710 WILLIAMSON ROAD, N. E.
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. (Ali Present.)
The Invocation was delivered by The Reverend Jeff Wilson,
Associate Pastor, Southview United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, November 9,
2000, at 7:00 p.m., and Saturday, November 11, 2000, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKE.VA.US, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE EXHIBIT HALL.
PRESENTATIONS:
A Proclamation declaring the week of November 12 as Roanoke Higher
Education Center Week.
File #3-414
Presentation with regard to the City's support of the Western Virginia
Education Classic. Sherman Lea, Vice-Chairperson, Total Action Against
Poverty Board of Directors.
On behalf of the Western Virginia Education Classic and the Total Action
Against Poverty Board of Directors, Mr. Lea expressed appreciation to the
City of Roanoke for helping to make the football game a success, and
presented the Members of Council and the City Manager with a t-shirt in
recognition of the event.
File #80-226
The City Attorney introduced Elizabeth Dillon, Senior Assistant City
Attorney, who assumed her duties and responsibilities on Wednesday,
November 1, 2000.
File #83-184
CONSENT AGENDA
C-1
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the public interviews of School Board applicants held on Tuesday,
April 18, 2000; the regular meetings of City Council held on Monday, May 1,
2000, and Monday, May 15, 2000; the special meetings of City Council held
on Monday, May 1, 2000, Saturday, May 9, 2000, and Wednesday, May 17,
2000; and the Roanoke City Council Personnel Committee held on Friday,
May 5, 2000.
RECOMMENDED ACTION: Dispense with the reading of the minutes and
approve as recorded.
4
C-2
A communication from Mayor Ralph K. Smith requesting a Closed Meeting
to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION:
File 11110-132
Concur in request to convene in Closed
Meeting.
C-3
A report of the City Manager requesting a Closed Meeting to discuss a matter
with regard to a prospective business where no previous announcement of
interest of the business in locating its facility in the City has been made,
pursuant to Section 2.1-344 (A)(5), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
File 11450
Concur in request to convene in Closed
Meeting.
C-4
A report of the City Manager requesting a Closed Meeting to discuss a matter
with regard to a prospective business where no previous announcement of
interest of the business in locating its facility in the City has been made,
pursuant to Section 2.1-344 (A)(5), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
File #450
Concur in request to convene in Closed
Meeting.
C-5
A report of the City Manager requesting a Closed Meeting to discuss a matter
with regard to acquisition of real property for public purpose, pursuant to
Section 2.1-344 (A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
File #2
Concur in request to convene in Closed
Meeting.
C-6
A joint report of the City Manager and Director of Finance recommending that
a public hearing be scheduled to consider reducing the personal property tax
rate on aircraft from $3.45 to $1.06 per $100.00 of assessed value.
RECOMMENDED ACTION: Concur in recommendation.
File #9-79
C-7 A communication from the City Clerk requesting that Council establish the
terms of office for the Towing Advisory Board.
RECOMMENDED ACTION: Concur in request.
File #110-543
C-8 A communication from Barry L. Thomas tendering his resignation as a
member of the Mill Mountain Advisory Committee.
RECOMMENDED ACTION:
File #15-67-110
Receive and file the communication and
accept the resignation.
C-9 Qualification of the following persons:
Mark K. Cathey and E. L. Noell as members
Appeals for terms ending June 30, 2004; and
File #15-70-110
of the Board of Fire
Thomas G. Powers, Jr., Edward L. Lambert and Calvin H. Johnson as
members of the Roanoke Civic Center Commission for terms ending
September 30, 2003.
File #15-110-192
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
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Request to discuss a business known as Antifreeze Recyclers, Inc.
Collins Sherertz, Spokesperson.
Mr. Sherertz presented information with regard to the services
provided by Antifreeze Recyclers, Inc.
The remarks were received and filed.
File #529
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Request to address the location for the Virginia Gas Pipeline. Brent
Riley, Spokesperson.
Mr. Riley requested that Council adopt a resolution requesting an
analysis of the routing options for the pipeline, and that the City of
Roanoke forward a letter to the State Corporation Commission
requesting that a public hearing be held in the Roanoke area. He
pointed out that the issue of cost in connection with how the pipeline
is installed can have a significant impact on rates charged to
customers of the Roanoke area for natural gas.
Other persons addressing the issue were:
Mr. Victor Layman, 5800 Enchanted Lane, S. W.
Mr. Bill Modica, 2525 Brandon Avenue, S. W.
Mr. Albert A. Martin, 5985 Coleman Road, S. W.
Mr. Thomas Gustafson, 4269 Harborwood Road.
Council requested that a letter be forwarded to the State
Corporation Commission asking that a public hearing be held in the
Roanoke area.
File #544
Co
Request to discuss the status of the fire station in the Ridgewood Park
Neighborhood. Delois Koogler, Spokesperson.
Ms. Bernice Meador, 370 Koogler Drive, S. W., presented a petition
signed by over 200 persons in support of keeping Fire Station No. 12
open, and inquired about the status of the fire station.
7
It was the consensus of Council that the matter would be referred
to the City Manager, or her designee, to respond to inquiries of Ms.
Meador regarding maintenance of the current facility and future
status of Fire Station No. 12.
File #67-70
4.PETITIONS AND COMMUNICATIONS: NONE.
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
A report recommending amendment of Section 2-121, Authority
to Transfer Funds, Code of the City of Roanoke (1979), as
amended, to provide for removal of the $25,000.00 limit on
transfer of funds to allow transfers within each fund without a
financial limitation, with a quarterly report to Council of all
transfers in excess of $75,000.00.
Adopted Ordinance No. 35114-110600, as amended. (7-0)
File #24-45-60-104-497
A report recommending an amendment to Article I, In General,
Chapter 23, Police, Code of the City of Roanoke (1979), as
amended, by adding a new Section 23-7, Employment of Off-
Duty Police Officers and Sheriff's Deputies, to confirm the
existence of law enforcement powers and authorities of police
officers and deputy sheriffs during periods of off-duty
employment.
Adopted Ordinance No. 35115 on first reading. (7-0)
File #5-24-121
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A report recommending approval of Change Order No. 5 to the
contract with Thor, Inc., in the amount of $31,252.00, for the
new Police Building, Phase I.
Adopted Ordinance No. 35116-110600. (7-0)
File #5-32
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A report recommending execution of a contract with Wiley and
Wilson, A Professional Corporation, for engineering services for
design, development of construction documents, construction
administration, and related work for the Crystal Springs Filter
Plant, in the amount of $500,000.00; and appropriation of funds
in connection therewith.
Adopted Budget Ordinance No. 35117-110600 and
Resolution No. 35118-110600. (7-0)
File #60-468
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A report recommending appropriation of $137,061.41 in
connection with acceptance of the Fiscal Year 2001 Fire Program
Fund Grant from the Virginia Department of Fire Programs.
Adopted Budget Ordinance No. 35119-110600. (7-0)
File #60-70-236
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A report recommending authorization to file an application with
the Commonwealth of Virginia Department of Transportation for
industrial access road funds up to $450,000.00 for roadway
construction, to provide industrial access for new corporate
prospects to Tract B and Tract F in the Roanoke Centre for
Industry and Technology.
Adopted Resolution No. 35120-110600. (7-0)
File #20-207-450
o
A report recommending appropriation of funds, in the amount of
$4,500.00, in connection with participation by the Police
Department in a Domestic Violence Prevention Training Program.
Adopted Budget Ordinance No. 35121-110600. (7-0)
File #5-60
o
A report recommending acceptance of the 2000-02 Local Law
Enforcement Block Grant from the United States Department of
Justice, Bureau of Justice Assistance, in the amount of
$147,590.00; and appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 35122-110600 and Resolution
No. 35123-110600. (7-0)
File #5-60-236
A report recommending acceptance of the bid submitted by
Cargill Salt Co., to supply 2000 tons of highway deicing salt, in
the amount of $44.90 per ton.
Adopted Resolution No. 35124-110600. (7-0)
File #183-410
10.
A report recommending acceptance of the bid submitted by KME
Fire Apparatus to purchase one fire pumper with water tower, for
the original bid amount of $388,770.00.
Adopted Resolution No. 35125-110600. (7-0)
File #70-472
11.
A report recommending acceptance of the bids submitted by
Magic City Motor Corp., to replace trucks and related equipment
for certain City departments, in the total amount of $324,138.00.
Adopted Resolution No. 35126-110600. (7-0)
File #5-32-121-472
l0
12.
A report recommending acceptance of the bid submitted by
Mobile Vision, Inc., for 24 in-car video systems to be used by the
Police Department, in the amount of $90,216.00; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 35127-110600 and Resolution
No. 35128-110600. (7-0)
File #5-60-472
13.
A report recommending execution of Revised Amendment No. 1
to the Greater Gainsboro Redevelopment Area Cooperation
Agreement between the City of Roanoke and the Roanoke
Redevelopment and Housing Authority, to provide for an increase
in funding by the City to the Authority for acquisition of
additional property necessary to construct a parking garage and
surface parking lot and certain site improvements to serve the
Roanoke Higher Education Center.
Adopted Resolution No. 35129-110600. (7-0)
File #2-178-414
b. DIRECTOR OF FINANCE:
1. Financial Report for the month of September 2000.
Council Member White requested that future financial
reports contain a break out of line item expenses of the Hotel
Roanoke Conference Center Commission.
The Financial Report was received and filed.
File #1-10-247
A report transmitting a revised measure to amend Ordinance No.
35061-091800, in connection with funding needs relative to the
Riverside Centre for Research and Technology.
Adopted Budget Ordinance No. 35130-110600. (7-0)
File #60-540
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REPORTS OF COMMITTEES:
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A report of the Bid Committee recommending acceptance of the bid
submitted by Allegheny Construction Co., Inc., for providing a 1,230
foot extension of existing Blue Hills Drive, together with associated
utilities and grading, and to complete the grading of three new sites in
the Roanoke Centre for Industry and Technology, in the amount of
$1,300,883.00; transferring funds in connection therewith; and a
statement of concurrence in the recommendation by the City Manager.
W. Alvin Hudson, Jr., Chair.
Adopted Budget Ordinance No. 35131-110600 and Ordinance No.
35132-110600. (7-0)
File #60-207
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A report of the Water Resources Committee recommending acceptance
of the donation of a historical marker at the intersection of Colonial
Avenue and McNeil Drive, S. W. Linda F. Wyatt, Chairperson.
Adopted Resolution No. 35133-110600. (7-0)
File #68-216-468-514
Co
A report of the Water Resources Committee recommending acquisition
of property rights needed by the City for certain drainage improvements
in connection with the Vermont Avenue Drainage Project. Linda F.
Wyatt, Chairperson.
Adopted Ordinance No. 35134-110600. (7-0)
File #2-27-468-514
7. UNFINISHED BUSINESS: NONE.
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INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
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Ordinance No. 35107, on second reading, permanently vacating,
discontinuing and closing a certain alley extending from 10th Street to
11 th Street, N. E, described as Block 7, Fairmount Map, being parallel
to and between Georgia Avenue and Connecticut Avenue.
Adopted Ordinance No. 35107-110600. (7-0)
File #514
bo
Ordinance No. 35108, on second reading, permanently vacating,
discontinuing and closing a portion of Georgia Avenue, N. E., extending
in an easterly direction from l0th Street for a distance of 285 feet to a
point approximately 100 feet from the intersection of 1 Ith Street.
Adopted Ordinance No. 35108-110600. (7-0)
File #514
Co
Ordinance No. 35109, on second reading, amending Section 36.1-693,
Notice of hearing, Chapter 36.1, Zoning, Code of the City of Roanoke
(1979), as amended, to provide for certain forms of notification to
owners of property which is subject to a rezoning.
Adopted Ordinance No. 35109-110600. (7-0)
File #24-51
do
Ordinance No. 35110, on second reading, permanently vacating,
discontinuing and closing a certain portion of First Street, N. W.,
between Shenandoah Avenue and Centre Avenue.
Adopted Ordinance No. 35110-110600. (7-0)
File #514
eo
Ordinance No. 35111, on second reading, authorizing the proper City
officials to enter into a lease agreement between the City and Richard B.
Jeter and Ned B. Jeter, for use of a 7.41-acre tract of land for agricultural
purposes, upon certain terms and conditions.
Adopted Ordinance No. 35111-110600. (7-0)
File #44-166-373-468
13
Ordinance No. 35112, on second reading, authorizing the proper City
officials to enter into a lease agreement between the City and the
Southeast Action Forum to lease City-owned property located at 1015
Jamison Avenue, S. E. (known as Old Fire Station #6), upon certain
terms and conditions.
Adopted Ordinance No. 35112-110600. (7-0)
File #166-373-468
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A resolution changing certain times and places of commencement for
regular meetings of City Council scheduled to be held on Monday,
November 20, 2000.
Adopted Resolution No. 35135-110600. (7-0)
File #132
9.MOTIONS AND MISCELLANEOUS BUSINESS:
mo
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Wyatt suggested that food service vendors doing
business at the Roanoke Civic Center offer food items for sale that
may be consumed by persons with dietary restrictions. The matter
was referred to the City Manager.
File #192
Council Member White addressed recent changes to the City's Bulk
Waste Collection Program, and requested that the City Manager
elaborate on changes and results. The City Manager advised that
the change to weekly collection, without the requirement for call-in,
has been successful and well received by the community, and the
volume of bulk waste collected has been considerably higher than
was anticipated.
File #144
14
Council Member Hudson requested that the matter of installing
video cameras in marked vehicles of the Sheriff's Department be
referred to the City Manager for report.
File #121-472
Vice-Mayor Carder called attention to an automobile repair
establishment in the vicinity of the Lansdowne Park housing
complex which was granted a variance some time ago, pursuant to
certain proffered conditions to rezoning relating to landscaping. He
inquired as to the City's procedure to insure that proffered
conditions are met, especially in terms of landscaping issues. The
matter was referred to the City Manager.
File #51-178
bo
Council Member Bestpitch expressed appreciation to the
Melrose/Rugby Neighborhood League for hosting a tour of the
Melrose/Rugby area on Monday, October 30. Council having
participated in a tour of the Huff Lane Micro Village earlier in the
day, he expressed appreciation to students and teachers for their
contributions to the concept of the Micro Village which allows
students to participate in the democratic process, in employment
situations, and in business and economic matters, etc.
File #80-165-467
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
Mr. Howard Johnson, 820 Westside Boulevard, N. W., offered his
assistance in regard to the establishment of an amusement park for the
Roanoke area which could be located in the Westside Boulevard/Salem
Turnpike/Melrose Avenue area. He stated that such a facility would
provide jobs and entertainment for Roanokers.
File #67
Ms. Estelle McCadden, 2128 Mercer Avenue, N. W., spoke in support of
remodeling Victory Stadium and advised that the longer the facility is
allowed to deteriorate, the more it will cost to make renovations. She
called attention to the need to provide athletic facilities for Roanoke's two
high schools.
File #67-467
Mr. Martin Jeffrey, 517 Rutherford Avenue, N. W., addressed Council in
connection with the following issues:
What is the proper forum for Council to engage in
discourse with citizens in regard to their questions on
City projects and issues?
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Who is responsible for the $3 million penalty incurred
by the City in connection with the cleaning up of
barrels and toxic waste at the Public Works Service
Center, and are there other burial sites and toxic waste
sites in the City?
e
What is the amount of the retirement packages afforded
to Roanoke's former City Manager, City Attorney and
Director of Public Works?
He requested a written response to issues 2 and 3.
Mr. Jeffrey expressed support of the new bulk waste collection
program which has been successful in his neighborhood; he
concurred in the remarks of Council Member Hudson regarding the
need for video cameras in marked Sheriff's Department vehicles;
and he commended Vice-Mayor Carder for his remarks which were
presented at a recent Roanoke Chapter, NAACP Banquet,
regarding living conditions in the Lansdowne Park public housing
development and in public housing in general, however, he
requested that the Vice-Mayor's remarks be reiterated for the
record at a future Council meeting, followed by appropriate
action(s) by Council.
File #1-66-83-104-121-183-178-472-429-529
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
The meeting was declared in recess for four closed sessions.
CERTIFICATION OF CLOSED MEETING. (6-0, Council Member
Harris was absent.)
The following persons were appointed to various boards and commissions:
Lylburn D. Moore, Jr., as a member of the Personnel and Employment
Practices Commission for a term ending June 30, 2002.
File #15-110-202
Kathleen Lunsford, Susannah Koerber, and Charles Jordan as members
of the Roanoke Arts Commission for terms ending June 30, 2003.
File #15-110-230
Duriel M. Wood as a member of the Youth Services Citizen Board for a
term ending May 31, 2003.
File #15-110-304
Nakia Price, Onawa Miller, Ruth Blackman and Jeannie Moses
members of the 2001 Comprehensive Plan Advisory Committee.
File #110-200-424
as
WHEREAS,
the Roanoke Higher Education Center will be dedicated on November
15, 2000, and will open its doors for a community open house on
November 17 and 18, 2000, which will allow citizens of the Roanoke
Valley to explore educational and training opportunities; and
WHEREAS, the City of Roanoke is a principal partner in the development of the
Higher Education Center; and
WHEREAS,
the renovation and preservation of the former headquarters of the
Norfolk and Western Railway, known as GOB North, and its
transformation into the Roanoke Higher Education Center is a
significant step in the revitalization of downtown Roanoke; and
WHEREAS,
the Roanoke Higher Education Center was established to provide
access to education and training opportunities for people
representing all walks of life, and to be a catalyst for economic
growth and development, while contributing to the future prosperity
of the City of Roanoke and the Greater Roanoke Region.
NOW, THEREFORE, I, Ralph K. Smith, Mayor of the City of Roanoke, Virginia,
do hereby proclaim November 12 18, 2000, throughout this great
All-America City, as
ROANOKE HIGHER EDUCATION CENTER WEEK.
Given under our hands and the Seal of the City of Roanoke this sixth day of
November in the year two thousand
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
Education
Employment
Health
Housing and
Homelessness
Neighborhoods
Economic
Development
Crime Prevention
A Center for
Employment Training
Adult Basic Education
Alleghany Highlands
Community Home
Improvement Program
Community Development
and Outreach
Dumas Hotel Music
Center on Henry Street
Emergency Home Repair
Entrepreneur Training &
Microenterprise Loan
Program
Families First
GET SMART Truancy
Program
Head Start
High Risk Drug
Prevention Program
Homeless Intervention
Program
Housing Counseling
Job Readiness and
Retention Training
Literacy Programs
Project DISCOVERY
Project PIPELINE
Project PRIDE
Project SUCCESS
Roanoke County
Section 8 Screening
Service Learning
Center
Summer Youth
Employment and Training
Transitional Living Center
TAP/VA CARES Programs
THIS VALLEY WORKS
VWP Outreach
Vocational Skills Training
Weatherization/Indoor
Plumbing and Rehab
Women's Resource
Center
Post Office Box 2868
Roanoke, Virginia
24001-2868
(540) 345-6781
Fax (540) 345-4461
October 27, 2000
FACSIMILE To:
From:
Subj:
Mary Parker, 853-1145
Annette Lewis, 767-6239
City Council Presentation
TAP would like to be on the agenda for the November 6th 3:00 City
Council meeting to be held at the Roanoke Civic Center. Sherman Lea,
vice chairman of the TAP and Roanoke City School boards, will represent
TAP at the City Council meeting. He will make a presentation to the city
manager and council members in recognition of their support of the
Western Virginia Education Classic.
ROanOke Valley
253
There being no further business, the Mayor declared the meeting adjourned
at 10:00 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
254
COUNCIL ......................... PUBLIC INTERVIEWS OF SCHOOL BOARD APPLICANTS
April 18, 2000
4:30 p.m.
The Council of the City of Roanoke held public interviews with six candidates
for the position of School Board Trustee on Tuesday, April 18, 2000, at 4:30 p.m., in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers .................. 6.
ABSENT: Council Member James O. Trout .............................................. 1.
OFFICERS PRESENT: Mary F. Parker, City Clerk.
SCHOOL BOARD APPLICANTS PRESENT: F. B. Webster Day, Marsha W.
Ellison, James P. Beatty, Sherman P. Lea, Gloria P. Manns and William E. Skeen.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
The Mayor advised that on June 30, 2000, the three year terms of F. B. Webster
Day, Marsha W. Ellison and Sherman P. Lea as Trustees of the Roanoke City School
Board will expire; and the purpose of the meeting is to interview six candidates for
the upcoming vacancies.
The Mayor called attention to the following actions which were taken by
Council, pursuant to provisions of Chapter 9, Education, Code of the City of
Roanoke (1979), as amended:
At regular meetings of the City Council held on January 18 and
February 7, Council announced its intention to elect Trustees to the
Roanoke City School Board for terms commencing July 1, 2000.
Advertisements were placed in The Roanoke Times and in The Roanoke
Tribune inviting applications for the vacancies. Seven applications
were received in the City Clerk's Office prior to the 5:00 p.m. deadline
on Friday, March 10, 2000. One application was later withdrawn.
On March 20, 2000, at 6:00 p.m., Council held a reception with the
candidates which was open to the public.
On March 20, 2000, at 7:00 p.m., Council, as a Committee of the Whole,
reviewed and considered all applications.
At the regular meeting of City Council on Monday, April 3, 2000, at
2:00 p.m., Council voted to interview F. B. Webster Day, Marsha W.
Ellison, James P. Beatty, Sherman P. Lea, Gloria P. Manns and
William E. Skeen.
255
Those candidates who were to be accorded the public interview were
notified by the City Clerk by letter dated April 10, 2000.
A notice was published in The Roanoke Times inviting attendance at a
public hearing to be held by City Council on Monday, April 17, 2000, at
7:00 p.m., to receive the views of citizens regarding School Board
applicants, and further inviting the public to submit proposed questions
to the candidates by filing such questions in the City Clerk's Office by
5:00 p.m., on Thursday, April 13, 2000. No questions were submitted.
The Mayor explained that the selection process provides that Council will
publicly interview each candidate separately and out of the presence and hearing of
other candidates; Section 9-21, Public Interviews of Candidates, of the Code of the
City of Roanoke (1979), as amended, provides, in part, that interviews of the
candidates shall take place in an order deemed appropriate by City Council;
whereupon, the Mayor advised that the City Clerk had scheduled interviews in the
following order:
4:30 p.m.
5:00 p.m.
5:30 p.m.
6:00 p.m.
6:30 p.m.
7:00 p.m.
F. B. Webster Day
Marsha W. Ellison
James P. Beatty
Sherman P. Lea
Gloria P. Manns
William E. Skeen
Mayor Bowers pointed out that each candidate would be given the opportunity
to make an opening statement of not more than five minutes, and thereafter, Council
would ask such questions, as Council, in its discretion, deems advisable. He
explained that six interviews would be held and each interview would consist of
approximately 30 minutes, and after each interview was completed, the candidate
could leave the Council Chamber inasmuch as no action would be taken by Council
on this date.
256
In conclusion, the Mayor advised that on Monday, May 15, 2000, at 2:00 p.m.,
or as soon thereafter as the matter may be considered, the Council will hold an
election to fill the three upcoming vacancies on the Roanoke City School Board.
The first person to be interviewed was F. B. Webster Day.
Mr. Day referred to highlights during his first term of office as a Trustee of the
Roanoke City School Board, such as the Standards of Learning, teacher salaries
which are at or above the average national level, the opening of Lucy Addison Middle
School, completion of a middle school renovation program that is second to none
in the Commonwealth of Virginia, and strides have been made to decrease the
student drop out rate. He advised that challenges include future Standards of
Learning requirements, and high school renovations estimated at $79 million for
Patrick Henry and William Fleming High Schools. He requested that Council support
his reappointment for another three year term of office to the Roanoke City School
Board.
Mr. Hudson asked the following questions:
QUESTION: What do you perceive to be the major strengths and the major
weaknesses of the Roanoke City Public School System?
ANSWER: Mr. Day responded that Roanoke's major strengths are its wide
range of student challenges and referred to the Scholars Dinner in which 44 seniors
from both high schools were honored for their various accomplishments; and
teachers that are well prepared and receive the assistance they need to meet the
requirements of the Standards of Learning and to develop professionally. In regard
to weaknesses, he called attention to the gap between Roanoke's lowest performing
student and its highest performing student which must be better addressed. He
stated that he would like to see some of the lower performing students brought
closer to the top which will be a challenge in view of the scarce amount of available
resources, while not taking away from the middle and higher performing students.
QUESTION: What is your assessment of teacher morale in the Roanoke City
Public School System?
ANSWER: Mr. Day responded that on the whole, teacher morale is good,
although much anxiety has been expressed about the Standards of Learning by
teachers, administrators and parents.
Mr. Swain asked the following questions:
QUESTION: How would you define accountability from the standpoint of the
level of the School Board, the School Superintendent, School administration,
teachers, students and parents?
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ANSWER: Mr. Day responded that there is a shared responsibility by the
School Board, the School Superintendent, the school administration, students,
teachers and parents to educate Roanoke's students at a level that meets or exceeds
minimum standards. He stated that the School Board has to be accountable to
Council, the Superintendent is accountable to the School Board, and the chain of
command goes down the line. He advised that much pressure has been placed on
teachers because they are on the front line, but teachers, solely, cannot be held
accountable; and a recent revision to the promotion and retention policy established
by the School Board has set the stage for more accountability. He stated that the
school system must examine areas where it is deficient and in need of improvement,
parents are needed who are involved and supportive of the school system, and part
of the problem in the past has been that Roanoke has a complex educational system
working to educate a number of students at various levels and accountability and
responsibility can get lost in the process. He added that the School Board's
evaluation of the Superintendent and the School Board's self-evaluation has sentthe
message that the School Board wants results and will hold itself and the school
system accountable if those results are not achieved.
QUESTION: Are the Standards of Learning a fair way to evaluate school
performance? Is it fair to tie SOL scores to teacher evaluation?
ANSWER: Mr. Day responded that the Standards of Learning provide a good
way to measure performance in the schools, they have forced those persons
involved in education to focus on how teaching is addressed, and they have caused
educators to collaborate more and for administrators within the schools to analyze
data to determine where improvements are needed. He added that he would not be
in favor of reviewing the performance of any one teacher in any one classroom to
determine if the students passed the SOL test and using those results as a large
factor in evaluating how that teacher rates, because a teachers' influence only
covers a certain number of hours a day for 180 days out of a child's life in any given
year.
Mayor Bowers asked the following questions:
QUESTION: What are your thoughts in regard to the renovations/rebuilding
at Patrick Henry and William Fleming High Schools? What is your perspective
regarding a swimming program for Roanoke's high schools?
ANSWER: Mr. Day called attention to a planning process by the
Superintendent of Schools, the goal of which is to anticipate high school programs
in the foreseeable future, from advanced placement programs to the international
baccalaureate program to the Governor's School, all of which have to be the driving
force as to what the new facilities will look like. He stated that there should be
community involvement at every level on the types of programs to be offered and the
structural appearance of the schools which can be a continuing process throughout
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the next three to four years. He called attention to the advantages of the fitness
centers at Breckinridge Middle School and Woodrow Wilson Middle School which
have proven to be successful.
QUESTION: What is your assessment of public safety for students in the
Roanoke City School system?
ANSWER: Mr. Day responded that Roanoke has safe schools which is a
priority of the School Board and the School Superintendent; and Roanoke City has
examined crisis planning and response while encouraging responsible behavior by
all students. He stated that students want safe schools and they want to be the first
line of defense in reporting alleged or specific incidents. He called attention to the
importance of such programs as dogs in the schools to sniff out drugs, metal
detectors, use of video cameras and programs such as "Character Counts".
Mr. White asked the following questions:
QUESTION: What have you learned over the last three years that would make
you a more effective School Board member if reappointed?
ANSWER: Mr. Day advised that there is a lot to be learned in a large range of
activities; i.e.: curriculum, employee benefits, pay scales, evaluation and safety
issues, etc., and it is a difficult task to be familiar with all aspects of operating a
school system. He stated that some of his most valuable time has been spent in the
individual school environments and he plans to spend more time in the schools if
reappointed. He added that there are dedicated employees in the school system--
teachers, administrative staff, cafeteria workers, etc., and it has been a pleasant
experience to observe the professionalism that all persons bring to the school
system.
QUESTION: How would you assess teacher morale?
ANSWER: Mr. Day advised that it is difficult to assess teacher morale unless
specific examples are given. He stated that when teachers and other employees in
the school system see what can be done if everyone works together as a team, the
level of morale will improve automatically.
Ms. Wyatt asked the following questions:
QUESTION: There is a higher number of teachers taking early service
retirement than ever before. Why do you think this is happening and, if reappointed
to the School Board, would you be in favor of random exit polls with teachers and
administrators to determine their reasons for leaving?
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ANSWER: Mr. Day advised that he would want to know the reasons that
teachers are taking advantage of early retirement, although early retirement has
become more attractive due to certain state law revisions. He stated that teaching
is not an easy job and with the addition of the Standards of Learning, it has become
even more difficult which could be one of the reasons that teachers are not staying
in the profession as long as they have traditionally in the past. Because of the rising
economy, he added that another reason for early retirement could be the availability
of better paying positions outside of the teaching profession. He advised that more
input from teachers is needed because the more that teachers are involved, the more
they will enjoy their job which will help to reverse some of the statistics relating to
early service retirement.
QUESTION: What are the plans of the School Board to address the shortage
of teachers in the next five to eight years?
ANSWER: Mr. Day advised that recruitment efforts have been broadened by
visiting as many colleges and educational degree programs as possible. He stated
that improvements in salaries of teachers would be a plus, and the current school
budget contains an adjustment for senior teachers to provide for a six per cent pay
increase.
QUESTION: What is your opinion of instructions by the school administration
that teachers teach the Standards of Learning test?
ANSWER: Mr. Day advised that it is important to teach how to take the
Standards of Learning test because many students are not familiar with the format;
therefore, it is important to teach to the test in order to provide students with the
best opportunity to display substance knowledge gained during the year. He stated
that he would not be opposed to "teaching the test" if the teacher is, in fact, teaching
the substance of material that a student needs to know in order to pass the SOL test.
QUESTION: Are you aware of the pacing charts that are distributed to
teachers that the curriculum deals solely with the Standards of Learning test and the
time that is to be spent on the test?
ANSWER: Mr. Day advised that in order to keep content in the time that is
allowed, the pace is fast and furious. He stated that he would be in favor of more
planning time for teachers, because the present amount of planning time may not
be adequate for the vast majority of what needs to be done in connection with the
Standards of Learning test.
Vice-Mayor Harris asked the following question.
QUESTION: What is your assessment of Dr. E. Wayne Harris, Superintendent
of Schools?
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ANSWER: Mr. Day advised that he appreciates the many hats that the
Superintendent of Schools is required to wear such as public cheerleader,
spokesperson for the School Board, educator first and foremost, good public
relations skills in sometimes very tense situations, a good administrator, and the
ability to relate to seven very different people who comprise the Roanoke City
School Board. He stated that it takes many talents to perform the job well and
Roanoke is fortunate to have a good Superintendent of Schools, who has received
consistently high evaluations, and is earnest, thoughtful, and considerate in his
approach to various situations. He added that Roanoke is seeing some of the fruits
of Dr. Harris' efforts, such as the Standards of Learning and other achievements and
he has also maintained a good working relationship with the City administration.
The second person to be interviewed was Marsha W. Ellison.
Ms. Ellison expressed an interest in continuing to serve on the Roanoke City
School Board for another three year term, because she is a team player with a vision
who is committed to the students of Roanoke City. She called attention to six years
of experience on the School Board where she served in the capacity of Chairperson
for three years and she would like to continue her service to follow through on
several initiatives such as the Standards of Learning and the Standards of
Accreditation, the promotion policy that was adopted last year, a committee which
was appointed this year by the School Board to address the graduating policy, and
completion of the high school renovation project. She called attention to examples
of her vision as a School Board Trustee, such as a competitive employee
compensation package which provides that Roanoke's average teacher salary is
now just above the national average, a review of student performance and
established priorities and goals, and a $51 million capital improvements project
which was completed in 1999 with the renovation of seven elementary schools and
four of the City's oldest middle schools. She advised that she has shown a
commitment to all students and her presence is visible at individual school sites,
she attends special programs and activities, and she has continued to stress the
importance of parental involvement while encouraging the school administration
to address and identify those areas that will help parents to become more involved
in their child's education. She stated that if reappointed to the School Board, she
can be counted on as a team player with a vision and a commitment to Roanoke's
students.
Mr. Swain asked the following questions:
QUESTION: Should the Standards of Learning test scores be used as a part
of the teacher evaluation process?
ANSWER: Ms. Ellison advised that she supports the Standards of Learning
because it is a body of knowledge that all students should be able to acquire, but
testing should not be the sole criterion for student graduation or teacher evaluation.
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She called attention to a committee composed of 53 employees, 35 of whom are
teachers, that has presented a new teacher assessment form to the School Board
which is one of a multitude of facets on which a teacher is evaluated, and a second
task assigned to the committee is a review of the pay for performance issue. She
stated that her basic concern is that the testing not be the sole criterion for
graduation, and the School Board is waiting for a response from the State Board of
Education as to whether on line testing will be permitted which will enable students
to practice and retake the Standards of Learning test.
Mayor Bowers asked the following question:
QUESTION: What are your thoughts in regard to renovations/reconstruction
of Patrick Henry and William Fleming High Schools? Should swimming be a part of
the high school athletic curriculum?
ANSWER: Ms. Ellison advised that whether it be renovation or reconstruction
for Roanoke's two high schools, community involvement and input is essential. She
stated that the Superintendent of Schools has appointed a committee to address
high school renovation/reconstruction needs and the task was divided into two
parts-- programs and a facility study, and itwas the consensus of the committee that
Roanoke's high schools must be program driven for the future in order to meet the
needs of students today and tomorrow as the system deals with the changing
demands of technology.
QUESTION: What is your assessment of student safety?
ANSWER: Ms. Ellison advised that Roanoke's schools are safe, with a good
program of safety audits that reviews violence or intrusion upon school property, an
emergency evacuation plan, and administrators carry video cameras at Patrick
Henry and William Fleming High Schools. She expressed support of the school
security force and student resource officers, and the Safety Committee
recommended a uniform discipline curriculum, consistent enforcement of standards
and expectations for student behavior, and the "Character Counts" Program
received national recognition which shows students the importance and rewards of
responsible behavior. She stated that all of these things have contributed to
Roanoke City being proactive on safety issues.
Mr. White asked the followinq questions:
QUESTION: What have you learned during the past six years that will make
you a more effective School Board Trustee if reappointed for another three year
term? What is your position on school uniforms?
262
ANSWER: Ms. Ellison advised that she has acquired a wealth of knowledge
over the past six years through direct experience and attendance at Virginia School
Board Association Conferences and workshops. She called attention to her
personal visits to the individual schools to observe, first hand, what is happening
in the schools, and to communicate with school administrators, teachers and
students. She stated that she has also learned the importance of involving the
community in public education.
Ms. Ellison advised that school uniforms will not be successful unless the
concept is supported by everyone, therefore, the question should be a site based
decision. She called attention to the uniform policy at Noel C. TaylorAcademy which
has worked effectively, but not all school sites are the same, therefore, the decision
should be left up to the individual schools.
Ms. Wyatt asked the followin;I questions:
QUESTION: Why do you think so many teachers are taking advantage of the
early service retirement option? Would you be in favor of random exit polls with
teachers and administrators to determine their reasons for leaving?
ANSWER: Ms. Ellison responded that she was not aware of the trend toward
early service retirement. She stated that teaching is a difficult job, although a
rewarding one; the Virginia Supplemental Retirement System provides good
benefits; recent legislation passed by the General Assembly provides teachers with
the option to retire at age 55, and Roanoke City offers an early retirement plan for
teachers which allows them to work 20 days for seven years. She added that she
would favor a random exit poll to obtain teacher opinion as to their reasons for
leaving the profession.
QUESTION: As a School Board Member, how do you plan to address the
issue of shortage of teachers over the next three to five years?
ANSWER: Ms. Ellison referred to the School Board's foresight six years ago
to provide competitive salaries to attract teachers from across the nation,
approximately 2000 applications are currently on file, and Roanoke is not
experiencing the same problems that other school systems are facing, especially
northern Virginia. She added that Roanoke should look at certain creative solutions,
possibly a job fair in the teacher realm, increasing recruitment efforts, early signing
programs and internship programs have been successful.
QUESTION: What is your opinion of instructions by the school administration
that teachers teach the Standards of Learning test, pacing charts and the Flannagan
test?
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ANSWER: Ms. Ellison advised that she was not aware that school
administrators were urging teachers to teach to the test. She called attention to a
briefing that the School Board received some time ago regarding testmanship skills,
and noted that programs are available that are quite expensive, although not all
students can afford the programs; therefore, the school administration made the
decision that it could teach students how to take tests which is a skill that can be
useful throughout life. She stated that she is not familiar with the pacing charts,
although there are charts that measure certain outcomes on the Standards of
Learning; and the Flannagan tests, or practice tests, have been provided to help
prepare students for the SOL tests, although some teachers believe that the
Flannagan tests are confusing. She explained that pacing charts are intended to
help teachers realize where they are in attaining the body of knowledge and she
would favor a reexamination of the Flannagan tests to determine if there is a better
instrument that would be more helpful to students.
Vice-Mayor Harris asked the followin§ questions:
QUESTION: What is your assessment of Superintendent E. Wayne Harris?
ANSWER: Ms. Ellison advised that Dr. Harris is an outstanding School
Superintendent who is renowned throughout the nation and Roanoke is fortunate
to have a man of his caliber to lead its school system. She called attention to his
efforts to increase accountability and noted that he has received consistently high
marks during his evaluations by School Board members.
Mr. Hudson asked the following questions:
QUESTION: What do you perceive to be the major strengths and the major
weaknesses of the School System?
ANSWER: Ms. Ellison advised that the strength of Roanoke's school system
lies with its people - students, staff and others. She stated that Roanoke has a
diverse school system representing all segments of the community and to this end
the school system has devised ongoing options, an example of which is the Blue
Ridge Technical Academy which will be one of the first charter schools in the
Commonwealth of Virginia, and as School Board Chair, she shepherded the Charter
School application process through many series of workshops. She called attention
to 50 distinct school programs; i.e.: magnet schools, programs in the business/
vocational technical field, programs for gifted students, music and arts programs,
and the Standards of Learning but before the SOL there were benchmarks to
measure accountability and student performance.
264
The third person to be interviewed was James P. Beatty.
Mr. Beatty advised that he is currently Personnel Administrator for the City of
Roanoke, and his work experience and educational background and training make
him a viable candidate for appointment to the School Board. He stated that he is a
proven recruiter, who is well versed in diversity and administration; and he has
served as a teacher, coach, and counselor, and conducts workshops and performs
mock interviews for the public and the Educational Technology Committee for the
City of Roanoke. Also, he advised that he screens over 10,000 applications per year
and in that capacity, he works with high school graduates who have no idea how to
complete a job application or market themselves effectively for employment.
Therefore, he stated that he would like to help by working closely with guidance
counselors and assisting college bound and non-college bound students in their
career choices. He advised that he wants to serve the students of Roanoke City and
asked that Council give favorable consideration to his appointment as a Trustee to
the Roanoke City School Board.
Mr. White asked the fo~lowin;I question:
QUESTION: What are your views on school uniforms? How can parental
involvement in the schools be improved? How would you approach the truancy
situation?
ANSWER: Mr. Beatty advised that school uniforms would be advantageous,
particularly in those instances where parents cannot afford certain name brand
types of clothing and would provide for a more even playing field for all students.
He stated that parental involvement begins in the home where the foundation must
be laid which will send a better product to the schools and give teachers the time to
teach rather than to deal with behavioral problems. He advised that parental
involvement would go a long way toward insuring that young people attend school
on a regular basis rather than being seen in the community when school is in
session.
Ms. Wyatt asked the followin~l questions:
QUESTION: Many teachers are taking advantage of the early service
retirement option. Why do you think this is happening and would you, as a member
of the School Board, be willing to conduct random exit polls to determine their
reasons for leaving?
ANSWER: Mr. Beatty advised that early service retirement leaves a void in the
school system because some of the more experienced teachers are retiring. He
stated that the school system has made it easier for a teacher to retire with extra
benefits and still earn a good living while not having to contend with the day to day
265
activities of the classroom. He added that because discipline is an issue and some
educators cannot control students in a manner that is conducive to classroom
learning has had an impact on their decision to retire. He referred to his experience
in conducting exit interviews for the City of Roanoke and he advised that he would
be willing to use that experience to determine why teachers are leaving the school
system.
QUESTION: Over the next three to five years there will be a teacher shortage
nationwide. How would you propose to deal with the situation in Roanoke City?
ANSWER: Mr. Beatty advised that his first action would be to determine the
number of persons who are approaching the retirement process and then establish
aggressive recruitment programs at colleges and universities and work with career
placement officers to promote opportunities that are available in the Roanoke area.
QUESTION: What is your opinion of the School administration urging
teachers to "teach to the test", specifically the Standards of Learning test?
ANSWER: Mr. Beatty expressed concern with regard to "teaching to the test"
and advised that testing is only one part of the process and not an exact science. He
stated that the whole child should be taught, too much emphasis is placed on tests,
and if the school system starts with the basics of building a foundation on reading,
writing and arithmetic, students will be able to deal with the Standards of Learning.
He advised that his goal would be for the school system to graduate well rounded
students because they will have to address more than tests when they go out into
the real world.
Vice-Mayor Harris asked the following question:
QUESTION: What is your assessment of the performance of Superintendent
E. Wayne Harris?
ANSWER: Mr. Beatty advised that he has been impressed with the work of
Superintendent Harris. As a School Board Member, he stated that he would evaluate
Dr. Harris only after familiarizing himself with the job description, followed by an
evaluation of how well he meets his job criteria, while trying to be as objective as
possible.
¥
Mr. Hudson asked the following question:
QUESTION: What is your position in regard to making the schools available
for after school activities from approximately 3:00 p.m. until 6:00 p.m.?
266
ANSWER: Mr. Beatty advised that he would support after school programs
in the schools which would provide a safe and secure environment for students until
their parents get home from work in the evening. He stated that after school
programs could provide a place where students could enhance not only their
academic and computer skills, but enhance their recreational skills and abilities by
participating in physical fitness activities on school grounds.
Council Member Swain asked the following questions:
QUESTION: Are the results of the Standards of Learning tests a fair way to
evaluate teachers?
ANSWER: Mr. Beatty advised that testing is important but he would prefer to
review the validation process to insure that the test is not culturally biased and
reaches out to all spectrums of the student body. He stated that teachers should not
be evaluated based on the results of the Standards of Learning tests. He added that
teachers need to teach not only how to take and pass a test, but also the core
material that helps to make an individual ready to meet a global society that is
becoming more and more technical in nature.
Mayor Bowers asked the following question:
QUESTION: What is your assessment of school safety?
ANSWER: Mr. Beatty advised that Roanoke City is doing a good job on school
safety, and the City has been proactive in addressing situations as they arise to
insure school safety. He stated that school safety involves school resource officers,
parental involvement, teachers and volunteers.
The fourth person to be interviewed was Sherman Lea.
Mr. Lea expressed appreciation for the time he has been allowed to serve on
the Roanoke City School Board. He stressed the importance of the relationship
between School Boards and local governing bodies and commended the good
relationship that exists between Roanoke City Council and the Roanoke City School
Board. He stated that he is applying for reappointment to the. School Board for
several reasons, but first and foremost is his concern for Roanoke's students and
their education because it is important that all children get the best education
possible since there is a direct correlation between the lack of education and
involvement in crime, and a direct relationship between the lack of education and
quality of life. He advised that as he looks at the profiles of many of the persons in
the criminal justice system today, the numbers and situations bear out the fact that
offenders are younger, under educated, unemployed and lack the necessary skills
to be productive citizens; therefore, education is imperative. Secondly, he stated
that he seeks reappointment to the School Board because of the current
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accomplishments and progress of Roanoke's school system. He added that much
has been said about discipline and during his three year tenure; the School system
has made significant strides to address the issue of discipline and safety through
discipline committees, video cameras on school buses, an increased number of
school resource officers, the drop out retrieval program which will serve as a model
for many school systems not only in the Commonwealth of Virginia but across the
country, vocational skills training in which Roanoke will be one of only three charter
schools to work with students on vocational areas, a GED Program, and a program
to improve academic skills. Thirdly, he stated that he would like to be reappointed
to the School Board because of his work ethic, and the level of confidence and trust
that he has worked diligently to build with the School Board, the School
administration, employees and others over the past three years.
Ms. Wyatt asked the following questions:
QUESTION: Are you aware of the number of teachers who are taking the early
service retirement option? Why do you think this is happening and would you be
supportive of School Board members conducting a random exit poll to determine
their reasons for leaving?
ANSWER: Mr. Lea advised that he would be supportive of a random exit poll
to determine why teachers are leaving the school system and to learn how they feel
about their experiences as a teacher. He stated that early retirement is not only an
issue in Roanoke, but across the Commonwealth of Virginia and has come about,
in part, due to the pressures of the job and the Standards of Learning tests. He
advised that it is important to insure that every employee feels good about the
school system and about the role they play and although he cannot make everyone
happy, it is important that they have a voice and someone to listen to their concerns.
QUESTION: In the next three to five years, there will be a shortage of
teachers. What do you plan to do to address the shortage at the local level?
ANSWER: Mr. Lea addressed the need to accelerate the recruiting process
to continue some of the recruiting efforts already in place, such as internship
programs, college and university visits, future evaluation of the process, and the
salary structure. He added that first and foremost is the challenge to apprise
colleges and universities of the fact that Roanoke is looking for good teachers.
QUESTION: What is your opinion of the School administration urging
teachers to "teach to the test", specifically the Standards of Learning tests? What
is your position in regard to the pacing charts and the Flannagan test?
ANSWER: Mr. Lea advised that he is not a big proponent of "teaching to the
test"; however, in a situation where there is considerable pressure to improve test
scores, there is a need to challenge and work with teachers in preparing students
268
for the Standards of Learning tests, although he would not want the school division
to become a system of test takers. He called attention to the importance of
continuing to impart those topics that will be included on the Standards of Learning
tests in the classroom curriculum and the importance of teachers feeling good about
what they are teaching. He stated that he is not a strong advocate of the Flannagan
test, caution must be exercised in dealing with standards because everyone believes
that standards should be raised but not raised to the point where a situation is
created that leads to blame on the school system and shame to students, teachers
and parents.
Mr. Hudson asked the following question:
QUESTION: What do you perceive to be the major strengths and the major
weaknesses of the school system?
ANSWER: Mr. Lea stated'that a major strength of Roanoke's school system
is the magnet schools where there exists a commitment by students and teachers
to make the programs successful, and the homework help line where teachers are
willing to work with students after hours, which shows a commitment and dedication
by faculty and staff to insure that students learn. He advised that a weakness is the
City's student drop out rate and a better job should be done to generate community
involvement in the schools. He called attention to positive programs in the middle
schools, particularly recreational facilities.
Mr. Swain asked the following question:
QUESTION: Should the results of the Standards of Learning tests be used in
teacher evaluation?
ANSWER: Mr. Lea stated that he has no problem with the intention of the
Standards of Learning tests in terms of raising the standard of learning, but to use
the Standards of Learning as a sole criteria to either graduate or toward
accreditation is wrong, and if used properly, the Standards of Learning can be
beneficial in revealing where the schools rate on achievement skills. He advised that
Standards of Learning should not be the sole criteria in evaluating teachers because
there are other criteria that can and should be used such as commitment, dedication
and self-improvement.
Mayor Bowers asked the following question:
QUESTION: What kind of schools should be developed for Roanoke's
students over the next decade?
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ANSWER: Mr. Lea called attention to the need for schools that are designed
for future technology demands because technology will play a key role, security is
a key issue in terms of creating an environment that is amenable to learning, and
community involvement is essential in the development process by setting the tone
for a facility that is conducive to learning.
QUESTION: What is your position in regard to a swimming program for
Roanoke's two high schools?
ANSWER: Mr. Lea advised that swimming is a part of the extra curricula
activities, therefore, swimming pools and athletic facilities that are conducive to
team sports. He stated that a type of "one stop shop" is in order, or a facility where
students could receive all educational amenities in addition to extra curricula
activities, be they indoor or outdoor.
Mayor Bowers asked the following question for Vice-Mayor Harris who had to leave
the meeting due to another commitment:
QUESTION: What is your assessment of the performance of Superintendent
E. Wayne Harris?
ANSWER: Mr. Lea advised that the City of Roanoke has a School
Superintendentwith a vision, who is committed to making Roanoke's school system
one of the best systems in the United States, and he is candid, works hard for the
school system and communicates well with the citizens of Roanoke.
Mr. White asked the following questions:
QUESTION: What is your position with regard to school uniforms? What can
be done to address the truancy issue?
ANSWER: Mr. Lea advised that school uniforms have worked well at Noel C.
Taylor Academy and he would favor expanding the program to other schools if
legally permissible. He called attention to the importance of administering the
program City-wide and not targeting schools in certain areas of the City. He stated
that Roanoke has a truancy problem, children get into trouble when they are not in
school, and spoke in support of various partnerships that could address the issue.
Council Member Swain asked the following question:
QUESTION: What is your opinion of the use of dogs in the schools to sniffout
drugs?
270
ANSWER: Mr. Lea advised that the program has worked well, dogs are used
on a regular basis in the middle schools and the high schools, there was a certain
amount of controversy when the program was first initiated, but it is now accepted
as part of the safety feature to free Roanoke's schools of drugs.
The fifth person to be interviewed was Gloria P. Manns.
Ms. Manns advised that she is an applicant to the Roanoke City School Board
out of her interest in emphasizing mental health needs, because every child is
entitled to the best and highest standard of education. She further advised that after
visiting many of Roanoke's schools, she was impressed with the tone and
environment of the schools and the professionalism of staff. She stated that
delivery of information will not take place if the student is experiencing mental or
emotional problems or domestic violence, and school violence can no longer be
ignored because many incidents could be avoided if teachers were better prepared
to recognize mental health issues. She called attention tothe importance of insuring
that the school system is making use of all available resources and collaborating
effectively with other agencies to provide the best education for all students. She
advised that the City's six per cent drop out rate and truancy rate are directly related
to violence and disruption in the home which also causes Iow test scores and/or
academic performance, and once the whole student is addressed, the Standard of
Learning tests and other standardized test scores will improve along with student
participation in school activities and less disruption in the classroom. She
expressed concern with regard to the number of students who are medicated as the
result of inadequate or incomplete diagnoses because every child who is listless,
inattentive and disruptive does not have an attention deficit disorder or hyperactivity.
She advised that better and more effective communication with parents is important
so as to be in compliance with city and school mission statements. She emphasized
the importance of athletics in academics which is important in the growth and
development of children, especially in the pre-adolescent age; however, athletics
should be viewed as a means to an end that should ultimately be a high school or
college diploma leading to employment and becoming a productive citizen. She
stated that as a School Board member, she would not waste taxpayer dollars, but
if the City is to maintain good administrators, teachers and classified employees, it
must remain cognizant of fiscal needs in conjunction with hiring practices, audio
visual equipment, technology needs and upgrades, technological training, and
continuing education. She advised that she is at a point in her professional career
where she has the freedom to create her own schedule, she has the energy, concern
and commitment that will allow her to give the necessary time to learn how to
become an effective School Board member, and a desire to do the best job that she
is capable of doing.
Mayor Bowers asked the followin;I question:
271
QUESTION: The School Board is about to embark upon a major renovation
project at William Fleming and Patrick Henry High Schools. What do we need to be
mindful of as we renovate/reconstruct the two facilities?
ANSWER: Ms. Manns advised that school facilities must be fully accessible
to the disabled and the School Board and school administration must listen to what
teachers, parents and students have to say about what is needed. She stated that
much information can be acquired by listening to those persons who use the
facilities on a daily basis.
Mayor Bowers asked the followincj question on behalf of Vice-Mayor Harris:
QUESTION: What is your assessment of Superintendent E. Wayne Harris?
ANSWER: Ms. Manns advised that Dr. Harris seems to be open and
personable and he appears to be approachable which is an important attribute in a
school administrator.
Mr. White asked the following] question:
QUESTION: What is your position on school uniforms? How would you
propose to increase parental involvement in the schools? What measures can be
taken to address the truancy problem?
ANSWER: Ms. Manns advised that school uniforms have worked well at
Noel C. Taylor Academy. She stated that the issue of material possessions has
gotten out of hand and there have been problems in the schools as a result of the
way that a child dresses; therefore, a uniform code would create a kind of calming
environment, and she would be in favor of school uniforms at all school levels. She
called attention to the importance of approaching parents in a positive manner
which will lead to more parental involvement. With regard to the issue of truancy,
she stated that parents can be ordered to send their children to school and the court
system should be advised by the school system if there are existing problems. She
explained that some children do not attend school because of disruption in the
family life, such as abuse in the home, or the need to care for a parent, etc.
Ms. Wyatt asked the followin~l questions:
QUESITON: Many teachers are choosing to take early service retirement.
Would you as a School Board member be willing to conduct random exit polls to
determine their reasons for leaving?
272
ANSWER: Ms. Manns advised that teachers appear to be under a lot of
pressure with the Standards of Learning tests and some teachers are at an age
where they can go into other professions. She stated that she would favor random
exit polls to determine why teachers are choosing early retirement which would also
help in recruiting efforts.
QUESTION: In the next three to five years, there will be a shortage of teachers
across the nation. What would you do as a School Board member to address the
issue?
ANSWER: Ms. Manns advised that recruitment is paramount and should be
handled aggressively. Since Roanoke has approximately 61 different ethnic groups,
she added that this should be considered in recruitment efforts which means that
some things may need to be handled differently than in the past.
QUESTION: What is your opinion of the school system urging teachers to
"teach to the test", specifically the Standards of Learning test?
ANSWER: Ms. Manns advised that if a teacher is going to be judged as an
employee according to the test scores of students and if the teacher wants to
continue his or her employment, the teacher will do what they have to do to keep
their job. She stated that the teacher is placed in a difficult position because if they
want to keep their job, they have to "teach to the test", although it is not in the best
interest of the students because they are required to take more tests than just the
Standards of Learning tests.
Mr. Hudson asked the following question:
QUESTION: What do you perceive to be the major strengths and the major
weaknesses of the Roanoke City School System?
ANSWER: Ms. Manns advised that Roanoke has excellent programs such as
the vocational education program, but the school system could do a better job in
educating citizens on what the Roanoke City School system has to offer, and there
appears to be a major problem in communicating with parents. She stated that
Roanoke City has numerous school services and programs that meet the needs of
a very diverse student population.
Council Member Swain asked the following questions:
QUESTION: Are you of the opinion that the Standards of Learning tests are
fair? Is it fair to evaluate teacher performance and school performance on the
results of the Standards of Learning test?
273
ANSWER: Ms. Manns advised that the Standards of Learning tests should not
be used solely in evaluating teachers or schools. She called attention to some
students who do not test well, and, in addition to standardized tests, classroom
grades, student ability and student energy levels should be considered.
The last person to be interviewed was William E. Skeen.
Mr. Skeen advised that Roanoke enjoys one of the finest school systems in
the country, and, under the leadership of City Council, the School Board and
Superintendent Harris, Roanoke is fortunate to have up-to-date facilities with
educators who are committed, focused and happy in their jobs. He stated that the
Roanoke School system is a national leader in implementing the "Character Counts"
program and its dramatic effect in preparing students for their future role as citizens.
He advised that after visiting with Superintendent Harris, he discovered that his
thoughts about the future of Roanoke's school system parallel many of the strategic
directions already established by Dr. Harris and the School Board. He stated that he
wishes to continue to build on the traditions of excellence that the Roanoke City
School system enjoys today and his business experience, non-profit affiliation,
education and board-related experiences will enable him to become a contributing
member of the School Board. He further stated that as the parent of three teenage
boys attending the Roanoke City Public School system, he understands the
challenges and pressures that students face; as the Business Director of Total
Action Against Poverty, which operates a major alternative education program, he
understands first hand the difficulties that some children and teenagers experience
in completing their education program; and as the husband of an educator, he
understands the challenges that administrators and teachers must face in working
with limited staff, resources and budgets. He advised that as a 15 year teaching
professional on the adjunct faculty at Virginia Western Community College, he
understands those things that challenge, motivate and stimulate students toward
higher education, and with 20 years of local banking, finance and management
experience, he has a good understanding of what the community wants and needs
in tomorrow's employees. He noted that he has served as both a member and leader
on numerous city, local, human service and business related boards and his
experience in finance, budget, and policy management would be an asset to the
school system and would enable him to bring a variety of skills and experiences
which can help to lead Roanoke's schools into the next century. If appointed to the
School Board, he committed himself to work hard to continue the tradition of
excellence and offered his assistance to help implement several initiatives such as
planning, leadership and funding efforts to renovate both Patrick Henry and William
Fleming High Schools, to educate and involve parents in their role as the primary
motivator in their child's educational success, and to support an increased
investment in ongoing teacher education and training, and technological updates.
He stated that teachers need an ongoing investment in their careers and the
resources to reach children who will live and work in a technology-based society;
there is a need to continue the enhancement of volunteer support from the business
274
community to augment classroom learning and model the emerging "Character
Counts" program; and there needs to be a more aggressive partnership with the
business community to recruit volunteers who can bring the real world into the
classroom and mentor students who need positive role models. He added that there
is a need to recruit, hire, and retain the best teachers and administrators since many
of Roanoke's experienced educators are approaching retirement, there is a need to
insure that new teachers receive professional mentors and support so that they can
do their jobs effectively, and there is a need for educators to be compensated for the
time they devote to the profession with a salary scale that is both competitive and
fair. He advised that if appointed to the School Board, he will listen carefully, study
hard and work cooperatively to become a contributing member, and he will be an
advocate for meeting the educational needs of all children, regardless of their social
or economic backgrounds.
The Mayor asked the following question on behalf of Vice-Mayor Harris:
QUESTION: What is your assessment of Superintendent E. Wayne Harris?
ANSWER: Mr. Skeen advised that Superintendent Harris is a visionary; since
coming to the school system in 1993, he has advertised and promoted the Roanoke
School system as the number one school system in the district, he has lent himself
to and involved himself in the community, and he is accessible and listens closely
to what citizens have to say. He stated that Dr. Harris is a natural leader, who sets
direction, creates expectation and is moving the students of the City of Roanoke in
the direction they need to go in order to find meaningful jobs in the 21st century.
Council Member Hudson asked the following questions:
QUESTION: What is your position in regard to opening schools from 3:00 p.m.
to 6:00 p.m. for supervised use by children?
ANSWER: Mr. Skeen advised that an extended day program would benefit the
community, while providing children with a place to go where they could exercise,
study and have access to computers.
Council Member Swain asked the following question:
QUESTION: Are the Standards of Learning tests fair? Should test results be
used to rate the performance of a school and to evaluate teacher performance?
ANSWER: Mr. Skeen advised that the Standards of Learning tests are
important steps for accountability; however, he would not be in favor of evaluating
a teacher based upon test scores. He stated that no individual person, or teacher,
or school is the sole source of student success, instead that success is attributed
to a combination effort.
275
Council Member Wyatt asked the following questions:
QUESTION: A number of teachers are electing to take early service
retirement. Why do you think this is happening and would you, as a School Board
member, be willing to conduct random exit polls to verify their reasons for leaving
the school system?
ANSWER: Mr. Skeen advised that the School Board, working in conjunction
with the school administration, will have to address the matter and devise various
programs and ideas on how to attract and retain the most qualified persons, and as
efforts move forward, they must be innovative, especially in regard to education and
career development planning. He added that exit interviews provide a valuable piece
of information because a teacher leaving the system will provide confidential
information that will help to provide a different perspective.
QUESTION: What is your opnion of the school administration urging teachers
to "teach to the test," specifically the Standards of Learning tests?
ANSWER: Mr. Skeen advised that, unfortunately, "teaching to the test" must
be done. He stated that there is a core amount of information that everyone who
graduates from high school should know, however, he is concerned that special
programming may be sacrificed to some extent. He further stated that as the
Standards of Learning tests evolve and as tests become more standardized, they will
become more efficient, thusly allowing more free time to go back to other programs
that provide for a more well rounded student.
Mr. White asked the following question:
QUESTION: What is your position with regard to school uniforms? How would
you as a School Board member increase parental involvement in the schools?
ANSWER: Mr. Skeen advised that there are pros and cons to school uniforms.
He stated that uniforms would take away some of the social class stigma of the
"haves" and the "have nots"; however, this country was built around the diversity
of the people, and school uniforms could place a financial burden on some Iow
income families who may wish to use alternative sources to clothe their children.
Although it seems to be a popular idea, he advised that he could not personally
support school uniforms, he would prefer to establish certain school standards, and
encouraged that the pros and cons of the issue be closely reviewed. With regard to
parental involvement in the schools, he stated that parents are the core and because
both parents work or have more than one job in many families, it is difficult for them
to be involved in the schools. He called attention to the importance of talking with
parent-teacher organizations in the schools to encourage parental involvement
because if parents are excited about what is going on in the schools, they will
become more involved in the education of their children.
276
The Mayor asked the following question:
QUESTION: What is your assessment of school safety?
ANSWER: Mr. Skeen advised that schools in Roanoke are safe, although there
are times when the news media may tend to over report on a particular situation. He
stated that Roanoke City has a strong plan in place, along with a contingency plan,
and Roanoke City does a good job to insure school safety.
QUESTION: What kind of programmatic issues or educational opportunities
would you bring to the forefront in terms of the renovation of Roanoke's two high
schools spanning the next decade and beyond?
ANSWER: Mr. Skeen called attention to the importance of public input, along
with input from businesses, civic leaders, students, teachers, and administrators as
to what they would envision for the next decade. He stated that the person who
knows the job best is the person who does the job and that is the teacher who will
provide a great source of information on design and programmatic issues. He
added that there is an opportunity to get ready for the electronic age and if it is
necessary to spend additional funds on certain levels of technology, that should be
incorporated into the program. He called attention to the need to listen closely and
to react in order to have a product that is both flexible and meets the needs of today
and the future.
All interviews having been concluded and thers being no further business, the
Mayor declared the meeting adjourned at 7:50 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk Mayor
277
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
May 1, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday, May 1,
2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
Virginia, with Mayor David A. Bowers presiding, pursuant to Rule 1, Regular
Meetings, of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979),
as amended.
ACTION:
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, William
White, Sr., Linda F. Wyatt, C. Nelson Harris and Mayor David A. Bowers .............. 6.
ABSENT: None ...................................................................................... 0.
(Council Member James O. Trout passed away on April 25, 2000, and the
appointment of a person to fill the unexpired term is pending.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
CITY CLERK-REAL ESTATE VALUATION-MUNICIPAL AUDITOR-COUNCIL: A
communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss personnel matters, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended, being the performance evaluation of the City
Clerk, Director of Finance and Municipal Auditor, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the request of the Mayor to convene
in a Closed Meeting to discuss personnel matters, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ......................................................................................... 6.
NAYS: None ......................................................................................... 0.
At 12:20 p.m., the Mayor declared the meeting in recess.
278
At 1:45 p.m., the meeting reconvened in the Council Chamber, with Mayor
Bowers presiding, and all Members of the Council in attendance.
ACTION:
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Hudson
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt, and Mayor Bowers--5.
NAYS: None ......................................................................................... 0.
(Vice-Mayor Harris left the meeting during the Closed Session.)
At 1:47 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, May 1, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, William
White, Sr., Linda F. Wyatt, C. Nelson Harris (arrived at 2:40 p.m.) and Mayor David A.
Bowers ........................................................................................................ 6.
ABSENT: None .................................................................................. 0.
(Council Member James O. Trout passed away on April 25, 2000, and the
appointment of a person to fill the unexpired term is pending.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
279
COUNCIL-DECEASED PERSONS: Mr. Hudson offered the
following resolution memorializing the late James O. Trout,
Councilman, civic leader, and friend, who passed away on April 25,
2000:
ACTION:
(#34768-050100) A RESOLUTION memorializing the late James O.
Trout, Councilman, civic leader, friend.
(For full text of Resolution, see Resolution Book No. 63, page 4.)
Mr. Hudson moved the adoption of Resolution No. 34768-050100.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt,
and Mayor Bowers ....................................................................... 5.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
PUBLIC INFORMATION OFFICER: The City Manager introduced
Christopher L. Slone, Public Information Officer, who assumed his new
position on April 27, 2000.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for a Closed Meeting to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was
before the body.
(For full text, see communication on file in the City Clerk's Office.)
280
ACTION:
ACTION:
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was seconded by Mr.
Swain and adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt,
and Mayor Bowers ....................................................................... 5.
NAYS: None ....................................................................... O.
(Vice-Mayor Harris was absent.)
RAIL SERVICE: A communication from Mayor David A. Bowers
transmitting information with regard to the TransDominion Express
project, which will bring passenger rail service back to Roanoke, was
before Council.
It was advised that the TransDominion Express was funded with
$9.3 million by the recent session of the Virginia General Assembly,
which represents about half of the estimated $20 million cost to get the
project underway; the TransDominion Express would run from Bristol
to Lynchburg, with stops in Abingdon, Pulaski, Radford,
Christiansburg, Roanoke and Bedford; initial funding will be used to
improve rail tracks along the route owned and operated by Norfolk
Southern, with the remaining $10 million to be used to purchase or
lease modern, high-speed inter-city trains; it is expected that the first
decade of passenger rail service in this part of Virginia will have to be
subsidized by the Commonwealth of Virginia; and this "state service
railroad" is similar to the Charlotte-Raleigh operation in North Carolina.
The Mayor further advised that he will continue to work on the
National Mayors' Advisory Council for Amtrak seeking to extend the
national passenger service through Roanoke; and the Presidents of
Radford University and Virginia Tech have expressed strong support
for the development of passenger rail service which will provide
another transportation option for the thousands of college students in
the New River Valley.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, and Mayor
Bowers ....................................................................................... 5.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
REGIONAL CHAMBER OF COMMERCE: A communication from
Mayor David A. Bowers transmitting correspondence from John T. Avis,
Vice-President, Avis Construction Co. Inc.; Edwin C. Hall, President,
Hall Associates, Inc.; James B. Lee, Director, Brown, Edwards & Co.,
L. L. P. and Robert C. Lawson, Jr., President, Roanoke Crestar in
support of the City of Roanoke/Roanoke Regional Chamber of
Commerce Community Business Development Initiative, was before
Council:
The Mayor advised that the above referenced letters indicate that
the CBDI's funding was cut by 70 per cent during the CDBG budget
review process; this continues to be a very important undertaking by
the Chamber of Commerce and the City, especially for small
businesses in the area; and accordingly, he requested that the matter
be referred to 2000-01 budget study for further consideration by
Council.
ACTION:
(For full text, see communications on file in the City Clerk's Office.)
Mr. White moved that the communication be referred to 2000-01
budget study. The motion was seconded by Mr. Swain and adopted by
the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt and Mayor
Bowers ....................................................................................... 5.
NAYS: None ....................................................................... 0.
(Vice-Mayor Member Harris was absent.)
COMMITTEES-ZONING: A communication from Louise M.
Williams tendering her resignation as a member of the Board of Zoning
Appeals, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
282
ACTION:
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by Mr.
Swain and adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt and Mayor
Bowers ....................................................................................... 5.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
REGULAR AGENDA
At this point, Vice-Mayor Harris entered the meeting.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
HIGHER EDUCATION CENTER: Senator John S. Edwards,
Chairperson, Roanoke Higher Education Authority, expressed
appreciation to the City for its support of the Roanoke Higher Education
Center. He stated that the City has contributed $2.5 million to the
project and has committed to build a $5 million parking garage off
Shenandoah Avenue next to the Higher Education Center and to spend
approximately $3 million on infrastructure improvements in the area all
of which are extremely important to the success of the project. He
added that the Higher Education Center project is on schedule, with a
proposed completion date of August 15, with 16 institutions and
approximately 1200 students to begin using the facility in late August
or early September, 2000. He introduced Dr. Thomas McKeon,
Executive Director, Roanoke Higher Education Center, to present a
status report on the project.
Dr. McKeon advised that the project demonstrates the vision of
Council in a number of major areas from economic development, to
education, to quality of life. He expressed appreciation to the City
Manager and to City staff for working with the Higher Education
Authority on a complicated project that required a great deal of
cooperation. He explained that there are 16 participating institutions,
including eight private and five public colleges and universities, and
two work force development programs, along with the involvement of
the Roanoke City Public Schools. He advised that Roanoke's is the first
center of its kind in the country that combines not only the finest in
higher education, but also workforce development and public schools
and the synergy created by a facility of this nature in this location will
speak well for the City of Roanoke and serve as a major force in
283
economic development for the entire region. He stated that in
approximately two weeks, infrastructure parking, sidewalks and
landscaping in and around the Higher Education Center will be
complete and at its next meeting, Council will receive a proposal for
completing a portion of the infrastructure immediately surrounding the
Higher Education Center. He presented each member of Council with
a copy of the capital budget.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., raised questions
on behalf of residents of Gilmer and Patton Avenues, N. E., as well as
other sections of Gainsboro in regard to parking issues. She
suggested that residents who live in the area of the Higher Education
Center be provided with residential parking permits to enable them to
park in front of their homes. She inquired about hours of operation of
the Higher Education Center, how will parking issues be addressed for
those persons who live in the area, and how will security issues be
addressed.
The Mayor requested that the City Manager and staff of the
Roanoke Higher Education Center meet with Ms. Bethel and residents
of the area to discuss their concerns.
Council Member Wyatt requested a summary of items included
in the professional services budget of the Higher Education Center.
Council Member White requested that the City Manager arrange
for a tour of the Higher Education Center for the Members of Council.
Without objection by Council, the Mayor advised that the remarks
would be received and filed.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
CITY PROPERTY-RAILSIDE LINEAR WALK: The City Manager
submitted a written report advising that property located adjacent to the
tracks of Norfolk Southern Railway Company between Second Street
and South Jefferson Street was acquired by the City from the Norfolk
ACTION:
Southern Railway Company for development of the Railside Linear
Park; pursuant to Resolution No. 34741-040300, Council authorized the
recordation ora plat dedicating most of this area as public right-of-way;
the resolution also created residual parcels behind each of the
properties on Warehouse Row and these residual parcels are not
needed by the City and may be disposed of as surplus property.
It was further advised that City policy requires surplus property
to be advertised and sold to the highest bidder if property can be used
to construct a separate structure; however, if property is unsuitable for
construction of a separate structure, as is the case with the parcels of
land in question, the property may be offered to an adjacent property
owner; the property is not needed by the City and may be conveyed to
the adjacent landowner at no cost to the landowner; the parcels are of
no use to anyone other than the adjacent landowner; and the City
would be relieved of the cost of continued maintenance of the property.
The City Manager recommended that Council authorize
advertisement of a public hearing and, lacking any comments to the
contrary, grant the City Manager authority to convey the parcels by
quitclaim deed, to the adjacent landowner, in a form to be approved by
the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Hudson and
unanimously adopted.
OCCUPATIONAL NURSE: The City Manager submitted a written
report advising that in March 1995, Council authorized a contract for
part time physician services for the City's Occupational Health Clinic
to provide public safety physicals, fitness for duty evaluation, employee
sick calls and treatment of injuries; and the initial contract period will
expire on June 30, 2000.
It was further advised that after due and proper advertisement,
one proposal was received for the required services from Dr. Darrell F.
Powledge, MD, MPH, who is the current service provider; negotiations
were conducted and an agreement was reached with Dr. Powledge to
provide the required services at a cost of $117.50 per hour, which is the
current hourly rate for Dr. Powledge, for approximately six hours per
week; and funds to provide the service are included in the fiscal year
2001 recommended budget for Occupational Health, Account No. 001-
002-1263-2107.
ACTION:
285
The City Manager recommended that she be authorized to enter
into a contract, in a form to be approved by the City Attorney, for part-
time physician services with Dr. Darrell F. Powledge, MD, MPH, for a
period of one year, with an option to renew for four additional one year
periods at a cost of $117.50 per hour.
(For full text, see report on file in the City Clerk's Office.)
Mro Hudson offered the following resolution:
(#34769-050100) A RESOLUTION authorizing the City Manager to
enter into a contract with Dr. Darrell F. Powledge, MD, MPH, to provide
part-time physician services to the City of Roanoke for a period of one
(1) year, with the option to renew for four (4) additional one (1) year
periods.
(For full text of Resolution, see Resolution Book No. 63, page $.)
Mr. Hudson moved the adoption of Resolution No. 34769-050100.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Harris
and Mayor Bowers ....................................................................... 5.
NAYS: None ....................................................................... O.
(Council Member Wyatt was out of the Council Chamber.)
CHURCH AVENUE PARKING GARAGE-CENTURY STATION
PARKING GARAGE-TOWER PARKING GARAGE-WILLIAMSON ROAD
PARKING GARAGE-MARKET SQUARE PARKING GARAGE: The City
Manager submitted a written report advising that the current parking
rates for certain city owned or controlled downtown parking facilities
consisting of Century Station Parking Garage, Church Avenue Parking
Garage, Market Square Parking Garage, Tower Parking Garage,
Williamson Road Parking Garage, Williamson Road Parking Lot and
Viaduct Parking Lot were established by Resolution No. 33192-120296
adopted on December 2, 1996; operating expenses for the facilities
continue to rise each year (3.2 per cent in the current fiscal year), and
because the garages and lots are currently near capacity, there is little
revenue increase anticipated due to the inability to increase the number
of parking patrons; and in addition, AIIright Roanoke Parking, Inc.,
operator of City parking facilities, has proposed an amendment to the
current management and operation services contract to include
286
additional services requested by the City which will enhance customer
service and improve garage appearance for persons who park in the
facilities.
The City Manager recommended that Council approve an
increase in parking rates as set forth in Attachment A to the report,
which will generate an additional $178,000.00 in revenue during fiscal
year 2000-01, and amend the Fee Compendium to increase parking
rates for the Century Station Parking Garage, Church Avenue Parking
Garage, Market Square Parking Garage, Tower Parking Garage,
Williamson Road Parking Garage, Williamson Road Parking Lot and
Viaduct Parking Lot; and that the City Manager be authorized to modify
or waive parking fees and impose a $5.00 late fee for any payments
received more than seven calendar days after such fees are due.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#34770-050100) A RESOLUTION providing for an amendment of
the fees charged at Century Station Parking Garage, Church Avenue
Parking Garage, Market Square Parking Garage, Tower Parking Garage,
Williamson Road Parking Garage, Williamson Road Parking Lot, and
Viaduct Parking Lot; and directing amendment of the Fee Compendium.
(For full text of Resolution, see Resolution Book No. 63, page 6.)
ACTION:
Mr. Swain moved the adoption of Resolution No. 34770-050100.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ALLRIGHT ROANOKE PARKING, INC.: The City Manager
submitted a written report advising that on July 28, 1997, the City of
Roanoke entered into a five-year contract for management and
operations services with AIIright Roanoke Parking, Inc. (AIIright) to
operate the City's downtown parking facilities which consist of the
Church Avenue Parking Garage, Market Square Parking Garage,
Century Station Parking Garage, Tower Parking Garage, Williamson
Road Parking Garage, Williamson Road Parking Lot and the Viaduct
Parking Lot, effective August 1, 1997; the City is currently in the third
287
year of the five-year contract; and two issues regarding the above
referenced parking facilities will require an amendment to the existing
contract between the City and AIIright Roanoke Parking, Inc., as
follows: in connection with removal of the Hunter Viaduct, there was
a reduction in parking spaces available on the parking lot underneath
known as the Viaduct Parking Lot; because of the reduction in available
spaces, beginning in July 1998, AIIright voluntarily agreed to reduce its
management fee by $16,505.37 through July 31, 2000, and it was
anticipated that the lot would be back in full service no later than that
date; however, in February 2000, the lot became fully available again,
although it was anticipated that the lot would not be fully available until
August 2000, when it again would have the number of available spaces
reduced; because the lot is not anticipated to be permanently returned
to full service, it would be appropriate to remove that portion of the
management fee covering unavailable spaces from the management
and operations contract, and enter into a temporary month-to-month
management agreement with AIIright for operation of approximately 94
temporarily available spaces ending in approximately in August 2000;
the month-to-month agreement as more fully summarized in the report.
In an effort to improve maintenance and cleanliness of the
remaining parking facilities, and to raise the level of customer service
received by citizens, as requested by the City, AIIright has proposed the
hiring of additional maintenance staff, upgrading uniforms worn by
personnel to make them more identifiable, and improving the wage
structure of employees to stabilize the workforce, as set forth in
AIIright's proposal dated March 30, 2000; and additional services will
require an increase in the fee currently charged by AIIright to the City
for management and operations services, effective July 1, 2000, at an
additional cost for the first year of $42,995.16, with a 2.97 per cent
increase for the next year.
The City Manager recommended that she be authorized to enter
into an amendment to the contract between the City of Roanoke and
AIIright Roanoke Parking, Inc., dated July 28, 1997, adjusting the fee to
coincide with the number of available spaces, enter into a month to
month agreementwith AIIright for operation of the temporarily available
spaces at the Viaduct Parking Lot until on or about August 15, 2000, or
longer if needed, and adjust annual fees to compensate for additional
services requested by the City, as more fully set forth in the report, in
a form to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
288
ACTION:
Mr. Swain offered the following emergency ordinance:
(#34771-050100) AN ORDINANCE authorizing an amendment to
the contract for management and operation services between the City
of Roanoke and AIIright Roanoke Parking, Inc. (AIIright), regarding
certain parking facilities, dated July 28, 1997; authorizing a temporary
agreement with AIIright for the management and operation of the
Viaduct Parking Lot; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 10.)
Mr. Swain moved the adoption of Ordinance No. 34771-050100.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager
submitted a written report advising that the Help Eliminate Auto Theft
(H.E.A.T.) grant program of the Commonwealth of Virginia Department
of State Police provides funds for auto theft enforcement initiatives; the
City of Roanoke has been awarded $2,899.00 in H.E.A.T. funds for the
period March 1, 2000 to February 28, 2001; there is no local match for
these grant funds; H.E.A.T. funds will be used for the purchase of 100
anti-auto theft devices to be distributed at no charge to citizens at a
minimum of four public events and at a minimum of 25 neighborhood
watch groups or civic group meetings; and grant funds also provide for
the purchase of anti-auto theft publications to be disseminated at these
same events and meetings.
The City Manager recommended that Council appropriate
$2,899.00 to the following grant fund account:
Project Supplies 035-050-3319-206652,899.00
Increase revenue estimate in an account to be established by the
Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
289
ACTION:
Mr. Hudson offered the following emergency budget ordinance:
(#34772-050100) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 12.)
Mr. Hudson moved the adoption of Ordinance No. 34772-050100.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
U. S. S. ROANOKE: The City Manager submitted a written report
advising that at least 52 American ships have carried the name
"Roanoke", including four United States Navy vessels between 1854
and 1995; the first two naval vessels were named after the Roanoke
River, and the two most recent "Roanokes" were named for the City of
Roanoke.
It was further advised that the History Museum of Western
Virginia is dedicating a new exhibit called Ships and Shipmates of the
Roanoke Valley on May 12, 2000, with special guest, United States
Senator John Warner; the History Museum has requested that the City
seek Senator Warner's assistance in the naming of a future ship after
the City of Roanoke which would provide an excellent opportunity to
market a unique part of Roanoke's history in partnership with the
History Museum of Western Virginia; Roanoke is home to hundreds of
Navy veterans and other veterans, and is located close to the Salem
Veterans Administration Medical Center; Roanoke has always had a
proud heritage of recognizing its military heroes and promoting the City
around the world; and Roanoke is a five-time Ali-America City and it is
appropriate that a fifth United States Navy vessel be named after the
City of Roanoke at this time.
The City Manager recommended that Council adopted a
resolution requesting that United States Senator John W. Warner assist
the City of Roanoke in securing its name on a Navy ship.
(For full text, see report on file in the City Clerk's Office.)
290
ACTION:
Mr. Swain offered the following resolution:
(#34773-050100) A RESOLUTION expressing support for the
naming of a United States Navy vessel after the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 63, page 13.)
Mr. Swain moved the adoption of Resolution No. 34773-050100.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
CITY ATTORNEY:
CITY CODE-CITY MANAGER-CITY GOVERNMENT-CITY
EMPLOYEES: The City Attorney submitted a written report transmitting
an ordinance amending various sections of the City Code in order to
make Code sections consistent with the reorganization recently
effected by the City Manager; in most cases, it is advisable to make the
changes in the City Code so as to avoid confusion as to who is
responsible for certain City operations; and every affected City Code
section has not been amended, only in those instances where it
appears that there might be confusion.
The City Attorney also transmitted a resolution reestablishing
membership of the Roanoke Interagency Council, which action is also
necessary because of reorganization.
The City Attorney recommended that Council adoptan ordinance
which has been reviewed by the City Manager's Office and a resolution
reestablishing the membership of the Roanoke Interagency Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34774-050100) AN ORDINANCE amending and reordaining
certain provisions of the Code of the City of Roanoke (1979), as
amended, by amending subsection (f) of §2-37, Office hours, work
weeks and holidays; subsection (d) of §2-45, Leave of absence for
educational purposes; subsection (g) of §2-54, Paid leave; §2-58,
ACTION:
291
Definitions; §2-61.1, City_ manaqer to I~romulgate grievance procedure;
§2-62, Establishment and composition of department of personnel
management; §2-63, Appointment and control of manager of personnel;
manager to serve free from restraint, interference or coercion by other
employees, boards, etc.; subsections (a) and (b) §2-64, General powers
and duties of manager of personnel management; §2-67, Promotions
in classified service; §2-68, Classification plan; subsection (b) of §2-69,
Pay Dian; §2-87, Technical and clerical assistance; §2-89, Keeping of
records; subsections (d) and (e) §14-16, Placement for collection
generally, §17-1, Local board of public welfare designated; §17-14,
Definition; §17-15, Created; composition; §17-18, Selection and term of
chairman; designation of secretary; subsection (a) §17-20, Functions,
powers and duties; subsection (a) §20-121, Removal of inoperative
vehicles; §20-123, Appeals; §24-24, General responsibilities of
manager; §24-25, Fidelity bonds for certain personnel; §24-26, Rates for
use and terms; subsections (a) and (b) of §24-27, Special revolving
bank checking account for receipts; §24-28, Refund of receipts from
advance ticket sales; §24-29, Authority of manager, assistant manager
and box office manager to cash checks; subsection (a) of §24-30,
Record of and settlement of accounts for rental even~; subsection (a)
of§24-31, City-sponsored events; subsection (c) of §24-90, Charges for
private use of recreation buildings or facilities; subsection (b) of §26-
66, Penalty for violations; deleting references to certain directors and
directorates, establishing new names for certain departments, and
establishing new titles for certain City officials and updating references
to enabling legislation in the State Code, where applicable, with regard
to the City's grievance procedure; and by the repeal of §17-2, Rules and
regulations for operation of city home, all in order to provide for
reorganization of certain city departments and functions; and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 15.)
Mr. Hudson moved the adoption of Ordinance No. 34774-050100.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
292
ACTION:
Mr. Hudson offered the following resolution:
(#34775-050100) A RESOLUTION re-establishing the membership
of the Roanoke Interagency Council.
(For full t~xt of Resolution, see Resolution Book No. 63, page 29.)
Mr. Hudson moved the adoption of Resolution No. 34775-050100.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
BUDGET-JUVENILE CORRECTIONAL FACILITIES: The Director
of Finance submitted a written report advising that the Roanoke Valley
Detention Commission (the Commission) was established by the Cities
of Roanoke and Salem, and the Counties of Botetourt, Franklin and
Roanoke; the Commission was created to remove and construct an
addition to the existing City Detention Center to increase the rated
capacity to an 81 bed facility and to equip, maintain and operate the
Center; and Council appointed Glenn D. Radcliffe, Director of Human
Development, and Jesse A. Hall, Deputy Director of Finance, as the
City's representatives to the Commission.
It was further advised that the Commission agreed to purchase
the Detention Center real property and equipment, but allow the City of
Roanoke to continue to administer and operate the facility until phase I,
or 58 beds, of the renovation is completed; the Director of Finance was
appointed by Council to serve as the temporary fiscal agent for the
Commission; Phase I of the facility is scheduled to open in mid to late
May, 2000; the City will continue to be the fiscal agent and provide
accounting, payroll, retirement, and certain purchasing and personnel
services for an annual fee of $45,000.00; the Commission is
responsible for establishing a daily per diem rate for services provided
to fund operating expenses; the Commission adopted an operating
budget for the remainder of fiscal year 2000 and an operating budget
for fiscal year 2001, which budgets and the per diem rate for services
provided are for Council's information per the service agreement; and
the budgets need to be appropriated within the City's accounting
system in order for the City to properly administer accounting services.
ACTION:
The Director of Finance recommended that Council adopt two
measures appropriating the Commission's operating budget for the
remainder of fiscal year 2000 and for fiscal year 2001.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34776-050100) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Roanoke Valley Detention Commission Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 30.)
Mr. Harris moved the adoption of Ordinance No. 34776-050100.
The motion was seconded by Mr. Swain and adopted by the following
vote:
293
ACTION:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency budget ordinance:
(#34777-050100) AN ORDINANCE to amend and reordain certain
sections of the 2000-2001 Roanoke Valley Detention Commission Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 33.)
Mr. Harris moved the adoption of Ordinance No. 34777-050100.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of March, 2000.
(For full text, see Financial Report on file in the City Clerk's Office.)
294
ACTION:
ACTION:
Without objection by Council, the Mayor advised that the
Financial Report for the month of March would be received and filed.
REPORTS OF COMMITTEES:
BUDGET-SEWERS AND STORM DRAINS: Council Member
Carroll E. Swain, Chairperson, Bid Committee, presented a written
report on behalf of the Committee, in connection with bids received by
the City for construction of the Clara Avenue and Knollwood Road
culvert replacement and Deyerle Road Storm Drain Project.
It was advised that significant drainage problems have existed
for many years along Murdock Creek, which is located in the Greater
Deyerle Neighborhood; the project will replace the undersized street
culverts on Clara Avenue and Knollwood Road and construct a storm
drainage system along Deyerle Road near Valentine Avenue; and the
project also represents downstream improvements which will allow
future improvements on Chesterton Street where several houses are
routinely flooded.
The Bid Committee recommended that Council authorize the City
Manager to enter into a contractual agreement with Aaron J. Conner,
General Contractor, Inc., in the amount of $573,301.90 and 150
consecutive calendar days for completion of the work, with a ten per
cent project contingency of $57,000.00; and adopt a budget ordinance
transferring the necessary funds.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34778-050100) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 35.)
Mr. Swain moved the adoption of Ordinance No. 34778-050100.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
295
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34779-050100) AN ORDINANCE accepting the bid of Aaron J.
Conner, General Contractor, Inc., for replacing the undersized street
culverts on Clara Avenue and Knollwood Road, constructing a storm
drain system along Deyerle Road near Valentine Avenue, and
downstream improvements which will allow the future improvements
on Chesterton Street, upon certain terms and conditions and awarding
a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the
City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 36.)
Mr. Swain moved the adoption of Ordinance No. 34779-050100.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
FIRE DEPARTMENT: Ordinance No. 34758, authorizing an
amendment to a contract entered into by and between the City of
Roanoke and Betty M. Branch dated September 10, 1999, whereby the
artist may create three additional castings of a certain statue to be
created, having previously been before the Council for its first reading
on Monday, April 17, 2000, read and adopted on its first reading and laid
over, was again before the body, Mr. Harris offering the following for its
second reading and final adoption:
296
(#34758-050100) AN ORDINANCE authorizing an amendment to
a contract entered into by and between the City of Roanoke and
Betty M. Branch dated September 10, 1999, whereby the artist may
create three additional castings of the statue to be created.
(For full text of Ordinance, see Ordinance Book No. 63, page 1.)
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34758-050100.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ZONING: Ordinance No. 34765, rezoning certain tracts of land
located on the west side of Hollins Road, N. E., May Street and Pearl
Avenue, identified as Official Tax Nos. 3140612, 3140613, 3140614,
3140615, 3140620, 3140621, 3140622, 3140623, 3140303, 3140305,
3140306 and 3140301, from HM, Heavy Manufacturing District, to LM,
Light Manufacturing District, subject to the proffers contained in the
First Amended Petition filed in the City Clerk's Office on January 20,
2000, having previously been before the Council for its first reading on
Monday, April 17, 2000, read and adopted on its first reading and laid
over, was again before the body, Mr. Harris offering the following for its
second reading and final adoption:
(#34765-050100) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 314, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 1.)
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34765-050100.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ACTION:
297
ZONING: Ordinance No. 34766, rezoning t~vo adjoining tracts of
land located at 1031 Patterson Avenue, S. W., identified as Official Tax
Nos. 1112009 and 1112010, from LM, Light Manufacturing District, to
C-2, General Commercial District, subject to the proffers contained in
the First Amended Petition filed in the City Clerk's Office on March 16,
2000, having previously been before the Council for its first reading on
Monday, April 17, 2000, read and adopted on its first reading and laid
over, was again before the body, Mr. Harris offering the following for its
second reading and final adoption:
(#34766-050100) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 111, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 3.)
Mr. Harris moved the adoption of Ordinance No. 34766-050100.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
COUNCIL-YOUTH: Mr. Harris offered the following resolution
changing the time and place of commencement of the regular meeting
of City Council scheduled to be held at 12:15 p.m., on Monday, May 15,
2000, from the City Council Chamber to 12:00 noon in the Roanoke
Ballroom at the Hotel Roanoke and Conference Center, 110
Shenandoah Avenue, N. W.:
(#34780-050100) A RESOLUTION changing the time and place of
commencement of the regular meeting of City Council scheduled to be
held at 12:15 p.m., on Monday, May 15, 2000.
(For full text of Resolution, see Resolution Book No. 63, page 37.)
Mr. Harris moved the adoption of Resolution No. 34780-050100.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
298
ACTION:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
CITY PROPERTY-STREETS AND ALLEYS: Council Member Swain
suggested that an update be included on the City Page of The Roanoke
Times in regard to the status of asphalt and concrete applications on
City property.
CiTY ATTORNEY-COUNCIL: Mr. Harris moved that Council
convene in a Closed Meeting to consider the performance evaluation
of the City Attorney, pursuant to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended. The motion was seconded by Mr. Hudson and
adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 2:30 p.m., the Mayor declared the meeting in recess.
At 4:15 p.m., the meeting reconvened in the City Council
Chamber, with Mayor Bowers presiding and all Members of the Council
in attendance, with the exception of Vice-Mayor Harris who left the
meeting during the Closed Session.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
299
AYES: Council Members Hudson, Swain, White, Wyatt,
and Mayor Bowers ....................................................................... 5.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
OATHS OF OFFICE-COMMITTEES-ZONING: The Mayor advised
that there is a vacancy on the Board of Zoning Appeals created by the
resignation of Louise Williams, and called for nominations to fill the
vacancy.
Mr. Hudson placed in nomination the name of Clay Grogan.
There being no further nominations, Mr. Grogan was appointed
as a member of the Board of Zoning Appeals, for a term ending
December 31, 2000, by the following vote:
ACTION:
FOR MR. GROGAN: Council Members Hudson, Swain, White,
Wyatt and Mayor Bowers .............................................................. 5.
(Vice-Mayor Harris was absent.)
There being no further business, the Mayor declared the meeting adjourned
at 4:17 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
300
SPECIAL SESSION .... ROANOKE CITY COUNCIL
May 1, 2000
7:00 p.m.
The Council of the City of Roanoke met in special session on Monday, May 1,
2000, at 7:00 p.m., in the Exhibit Hall, Roanoke Civic Center, 710 Williamson Road,
N. E., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to
Resolution No. 34762-041700 adopted on April 17, 2000.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, William
White, Sr., Linda F. Wyatt and Mayor David A. Bowers ......................................... 5.
ABSENT: Vice-Mayor C. Nelson Harris .................................................... 1.
(Council Member James O. Trout passed away on April 25, 2000, and Council has
not appointed a person to fill the unexpired term ending June 30, 2000.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Deputy City Manager; James D. Grisso, Director of Finance; William M. Hackworth,
City Attorney; and Sandra H. Eakin, Deputy City Clerk.
The invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
BUDGET-GRANTS-TAXES: The Mayor advised thatthe purpose of the meeting
is to hold a public hearing to receive comments from citizens with regard to the
recommended 2000-01 City budget and the recommended HUD Consolidated Plan
budget, and the real estate tax rate for the fiscal year 2000-01.
Notices of the public hearings were published in The Roanoke Times on
April 18, 2000 and April 21, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
The Mayor further advised that the City Manager has recommended a balanced
fiscal year 2000-01 General Fund budget totaling more than $184 million, with no
proposed tax increases; the recommended budget serves as the City's "strategic
resource guidebook" as Roanoke strives to become a community of excellence for
all people who live, work and visit the area; and the proposed budget has been built
upon the following objectives:
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Creation of a more efficient, accessible municipal government;
Enhancement of the education system;
Improvement of services to neighborhoods;
Expanded communication with citizens; and
Maintenance of the City's financial stability and integrity.
The Mayor stated that in the new millennium, Roanoke will be a more efficient,
accessible municipal government with improved performance in all areas from
education to economic development; and Roanoke will embrace technological
advances, provide more seamless services to citizens and strengthen initiatives and
programs for neighborhoods. He added that the goal is to make Roanoke a place
where people choose to live; and to coordinate service delivery and reduce
bureaucratic red tape, Roanoke will undergo a restructuring, with the number of
departments reporting to the City Manager to be reduced from 43 to 15, departments
will be grouped together toward common themes, such as organizational support,
operations, and community development to promote shared ownership of problems
and solutions.
The Mayor advised that the Finance Department has projected available
revenue for fiscal year 2000-01 at $184,052,468.00, an increase of $7.6 million, or 4.33
per cent more than the revenue estimate for fiscal year 1999-2000; and highlights of
the fiscal year 2000-01 budget are as follows:
$44.5 million of local funds for the Roanoke City Public Schools, an
increase of $1.8 million over fiscal year 1999-00.
Enhanced economic development efforts which are crucial to the future
of Roanoke.
Improved services to neighborhoods.
Enhanced communication with citizens; and an enhanced employee
compensation package.
He further advised that also submitted in the proposed budget is the annual
$4.3 million HUD Entitlement budget, with recommended expenditures, as follows:
Community Development - $ 3,692,308.00
Homeless/Human Services - $ 368,463.00
Planning/Administration - $ 320,995.00
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The Mayor inquired if there were persons present who would like to be heard;
whereupon, the following persons addressed Council.
Wanda Wingo, representing the Roanoke City Retired Teachers Association,
expressed appreciation for recent efforts in bring the salaries of City school
teachers in line with the national average; however, pensions of retired teachers and
administrators continue to remain below the national average. She referred to
House Bill 1844 which went into effect in July 1999, that provides retired teachers
and administrators who taught for 15 years or more with a monthly health insurance
credit of $2.50 for each year they taught, with a cap of $75.00. She explained that
local governing bodies may elect to give retired teachers an additional monthly
health insurance supplement of $1.00 for each year they taught in the
Commonwealth of Virginia, with a cap of $30.00. She added that if these two
benefits were combined, retirees would be provided with health insurance
comparable to that of other state employees. She explained that according to
records of the Virginia Retirement System, 500 retired teachers and administrators
in Roanoke City are eligible for this health insurance credit, although based on years
of service, not all of the 500 would be eligible to receive the full $30.00. She advised
that it would cost the City of Roanoke less than $200,000.00 to extend this benefit
to Roanoke City retired educators and noted that the City of Salem, Botetourt
County, Craig County, and Bedford and Campbell Counties currently provide this
benefit to their retired educators. On behalf of Roanoke City retired teachers and
administrators, she requested that Council seriously consider allocating funds for
this purpose.
Ms. Delores Rorrer, representing Roanoke City Retired Teachers, addressed
Council in support of the remarks of Ms. Wingo.
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools, presented
information on how previous budgets have benefitted the school system, in turn
allowing the schools to prepare Roanoke's students for future success. He
explained that school budgets over the past five years have focused on improvement
and expansion of classroom services for students, an emphasis has been placed on
increased teacher salaries, reducing primary grade size, increasing the number of
pre-school classes and enhancing teacher classroom skills, all of which have
resulted in signifiCant improvement in the readiness of students for school and
increased the ability of teachers to achieve sustained growth in the student's
academic performance. He stated that the School Board's General Fund budget
request for fiscal year 2000-01 totals $102 million, which represents an increase of
almost $5 million over the current school year budget. He explained that City funds
comprise 46 per cent of the total school revenue and represents an increase of 3.5
per cent over fiscal year 1999-00, City revenue estimates include approximately
$205,000.00 to support locally funded pre-school programs, which is an initiative
that is intended to serve young persons three to four years old to prepare them for
kindergarten. He added that data reveals that 82 per cent of young people who have
303
completed the program read at or above grade level; therefore, on behalf of the
School Board, he expressed appreciation to Council for its continued support of
early childhood development programs.
Dr. Harris advised that the $5 million increase in revenue will be used to fund
the following school priorities: maintenance of educational services at a cost of $1.2
million, employee salary raises at a cost of $2.2 million, and educational program
enhancement at a cost of $1.4 million. He called attention to measures that have
been taken over the past five years which have led to a savings of $1.5 million that
was returned to the budget. He added that the proposed budget includes a salary
increase of six per cent for teachers with more than 28 years of service,
administrators and teachers will receive an average salary increase of 3.3 per cent,
and classified employees will receive an average increase of 3.65 per cent.
Dr. Harris explained that specific educational enhancements will occur as a
result of the proposed budget, the School Board's priority to implement state
incentive programs and local educational incentives that directly contribute to
improvements in student performance will cost $1.4 million and include expansion
of teacher professional development by extension of the annual contracts of 150
teachers by five days to enable those teachers to become masters in working with
the Standards of Learning, the number of teaching positions will be increased by five
to match the state incentive for additional teaching positions, and three of the
positions will be added to the English as a Second Language Program. He advised
that since 1992, as a result of funds provided by the City of Roanoke and the
Commonwealth of Virginia, 165 teaching positions have been added which allows
for the quality of education provided throughout the City's 29 schools and five
special programs. He stated that local magnet school programs at three schools will
be revitalized with additional supplies, equipment and in service training for
teachers, and instructional techniques will be enhanced through the addition of
three technology specialists to assist with training and repair work. He emphasized
that over the last five years, approximately $15 million has either been spent or
encumbered to insure that Roanoke's schools, teachers and students have the latest
in technology equipment. He advised that school safety will be emphasized through
the use of two high school resource officers and the upgrade of high school security
staff, and library media centers at selected schools will be open during the late
afternoon and evening hours to better serve the community. He further advised that
the school budget includes $200,000.00 as an addition to the School Board's debt
service reserve, which now totals almost $600,000.00, the objective of which is to
accumulate a reserve of $1.6 million for 2005 to finance the school system's share
of the cost of upgrading Roanoke's two high schools, at an estimated cost of $78
million, with improvements at Patrick Henry scheduled to start in 2004 and
improvements at William Fleming to start in 2006.
304
On behalf of the School Board, Dr. Harris expressed appreciation for Council's
past support and advised that the Roanoke City School Board looks forward to
approval of the proposed 2000-01 budget.
Elizabeth Doughty, President, Roanoke Regional Chamber of Commerce,
advised that the proposed 2000-01 City budget demonstrates leadership and, on
behalf of the Chamber of Commerce, she expressed support for programs and plans
that will help Roanoke, its citizens and its employees to come closer to fulfilling their
potential. She stated that the Chamber of Commerce is particularly supportive of
additional funding for education, support of the Roanoke Higher Education Center,
a proposed bond issue for economic development, and pay raises for City
employees to help reduce the turn over in key positions while helping to attract
talented people for City jobs.
Ms. Doughty called attention to an area where there is an opportunity for
greater commitment or leadership, the Community Business Development Initiative
(CBDI), which is a program that the Regional Chamber of Commerce houses in
cooperation with the Roanoke Regional Small Business Development Center. She
advised that since October 1998, CBDI has offered a program to assist in the starting
of new businesses and growing small businesses in Roanoke's inner City, which
program relies on Community Development Block Grant funds from the City. She
expressed concern that for fiscal year 2000-01, funding was proposed to be reduced
by 70 per cent during the CDBG review process. She explained that the CBDI is in
its first full year of operation and to have funding cut when the program is just
getting started makes the work completed to date wasted. She advised that the
program has limited its expenditure of funds to essentials for the rest of this budget
year to allow for carry over of funds to the next year, but this money will not allow
the program to operate at current levels, much less allow the program to mature and
to meet the demands for the kind of technological assistance that will help to
revitalize the inner city business district.
Ms. Doughty explained that the Roanoke Regional Chamber of Commerce is
requesting a minimum of $125,000.00 to keep the Community Business Development
Initiative moving forward, funds will be leveraged with private funds and the
Chamber of Commerce will contribute in-kind support through rent free office space
and assistance by the Small Business Center. She encouraged that Council study
the funding request of CBDI and demonstrate leadership by committing to the
project through funding at a minimum of $125.000.00.
Ms. Leslie Tramuel, owner of Designs by Leslie, Flowers and Gifts, appeared
before Council in support of increased funding for the Community Business
Development Initiative which has assisted her and other small businesses in the
areas of marketing, business planning and bookkeeping.
3O5
Ms. Kay Hale, Executive Director, West End Center, expressed appreciation
for those funds that are earmarked for the facility expansion capital project of the
West End Center. She commended the City Manager on her recommendation to
remove certain administrative funds from the Community Development Block Grant
budget to enable the funds to be used for community development purposes.
No other persons wishing to be heard, the public hearing on the proposed
fiscal year 2000-01 City budget and HUD Consolidated Plan budget was concluded.
The Mayor advised that the second public hearing addresses the 2000-01 real
estate tax rate. He further advised that the proposed fiscal year 2000-01 budget
includes no increase in the real estate tax rate, which is currently $1.21 per $100.00
of assessed value; the real estate tax is the single largest revenue source of the City;
Roanoke has maintained a relatively strong real estate market; increased property
values and new construction support a projected increase of 3.93 per cent in current
year real estate taxes; and growth in real estate, personal property and sales taxes
accounts for 67 per cent of new revenues anticipated in the fiscal year 2000-01
budget.
The Mayor inquired if there were persons in attendance who would like to
address the City's real estate tax rate, to which there was no response.
There being no further business, the Mayor declared the special meeting
adjourned at 8:05 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
306
PERSONNEL COMMITTEE ............ ROANOKE CITY COUNCIL
May 5,2000
10:30 a.m.
A meeting of the Roanoke City Council Personnel Committee, composed of
the Members of the Roanoke City Council, was called to order on Friday, May 5,
2000, at 10:30 a.m., in the Emergency Operations Center Conference Room, 215
Church Avenue, S. W., City of Roanoke, with Chairperson David A. Bowers presiding.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers ................... 6.
ABSENT: None .................................................................................... 0.
(Council Member James O. Trout passed away on April 25, 2000, and the
appointment of a person to fill the unexpired term is pending.)
OFFICERS PRESENT: Mary F. Parker, City Clerk.
COUNCIL-CITY CLERK-CITY MANAGER-DIRECTOR OF FINANCE-CITY
ATTORNEY-MUNICIPAL AUDITOR-REAL ESTATE VALUATION: Mr. Harris moved
that the City Council Personnel Committee meet in Closed Meeting to discuss
performance evaluations of the Director of Finance and the City Manager and to
discuss annual salaries of the Council Appointed Officers, pursuant to Section 2.1-
344 (A)(1), Code of Virginia, (1950), as amended. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Swain, White, Wyatt and Mayor Bowers ......5.
NAYS: None ......................................................................................... 0.
(Council Member Hudson was out of the Conference room.)
At 10:37 a.m., the Chairperson declared the meeting in recess.
At 12:30 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, with all Members of the City Council Personnel Committee in
attendance.
ACTION:
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Swain
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
3O7
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt, and Mayor
Bowers .......................................................................................................... 6.
NAYS: None ......................................................................................... 0.
There being no further business, the Chairperson declared the meeting
adjourned at 12:32 p.m.
ATTEST:
Mary F. Parker
City Clerk
APPROVED
David A. Bowers
Mayor
308
SPECIAL MEETING ...... ROANOKE CITY COUNCIL
May 9,2000
3:00 p.m.
The Council of the City of Roanoke met in special session on Tuesday, May 9,
2000, at 3:00 p.m., in the City Council Chamber, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor David A. Bowers
presiding, pursuant to Section 10, Meetings of Council of the Roanoke City Charter,
and Resolution No. 34763-041700, adopted by the Council on Monday, April 17, 2000.
PRESENT: Council Members Carroll E. Swain, William White, Sr., Linda F.
Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr., and Mayor David A. Bowers ........... 6.
ABSENT: None ...................................................................................... 0.
(Council Member James O. Trout passed away on April 25, 2000, and the
appointment of a person to fill the unexpired term is pending.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
The Mayor referred to an article in the May 9, 2000 edition of The Roanoke
Times entitled "Roanoke Proves Great Place to Live", and requested that the City
Manager obtain more information regarding the case study prepared by Andrew
Schiller, a doctoral student at Clark University in Worchester, Massachusetts.
BUDGET: The Mayor advised that the purpose of the special
meeting is to adopt the fiscal year 2000-2001 City operating budget
and other related matters, pursuant to Resolution No. 34763-041700,
adopted by Council at its regular meeting on Monday, April 17, 2000, as
follows:
May 16, 2000
309
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Harris and Members of Council:
Pursuant to §10, Meetings of Council of the Charter of the City of
Roanoke, I am calling a Special Meeting of City Council to be held at
10:00 a.m., on Wednesday, May 17, 2000, in the City Council Chamber,
for the purpose of a Closed Meeting to discuss acquisition of real
property for public purposes, pursuant to §2.1-344.A.3, Code of Virginia
(1950), as amended, and to meet thereafter in open session to take
certain actions relating thereto.
Sincerely,
DAB:MFP:ec
David A. Bowers
Mayor
cc: The Honorable Ralph K. Smith, Mayor-Elect
The Honorable William H. Carder, Vice-Mayor-Elect
The Honorable William D. Bestpitch, Council Member-Elect
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director, Real Estate Valuation
BUDGET: The Director of Finance submitted a certificate
advising that funds required for the 1999-00 General Fund, Water Fund,
Sewage Treatment Fund, Civic Center Fund, Transportation Fund, City
Information Systems Fund, Materials Control Fund, Management
Services Fund, Fleet Management Fund, Risk Management Fund,
School Fund, and Grant Fund budgets will be available for
appropriation.
(For full text, see certificate on file in the City Clerk's Office.)
310
ACTION:
ACTION:
ACTION:
Without objection by Council, the Mayor advised that the
certificate would be received and filed.
BUDGET: Mr. Harris offered the following emergency ordinance
adopting the annual General Fund Appropriation of the City of Roanoke
for the fiscal year beginning July 1, 2000, and ending June 30, 2001, in
the total amount of $184,052,468.00:
(#34781-050900) AN ORDINANCE adopting the annual General
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001; and declaring the existence of
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 38.)
Mr. Harris moved the adoption of Ordinance No. 34781-050900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-WATER RESOURCES: Mr. Hudson offered the following
emergency ordinance adopting the annual Water Fund Appropriation
of the City of Roanoke for the fiscal year beginning July 1, 2000, and
ending June 30, 2001, in the total amount of $13,165,971.00:
(#34782-050900) AN ORDINANCE adopting the annual Water Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001; and declaring the existence of
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 42.)
Mr. Hudson moved the adoption of Ordinance No. 34782-050900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ACTION:
311
SEWERS AND STORM DRAINS-BUDGET: Mr. Swain offered the
following emergency ordinance adopting the annual Sewage Treatment
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$10,681,945.00:
(#34783-050900) AN ORDINANCE adopting the annual Sewage
Treatment Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 2000, and ending June 30, 2001; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 43.)
Mr. Swain moved the adoption of Ordinance No. 34783-050900.
The motion was seconded by Mr. White and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-ROANOKE CIVIC CENTER: Mr. White offered the
following emergency ordinance adopting the annual Civic Center Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$4,016,563.00:
(#34784-050900) AN ORDINANCE adopting the annual Civic
Center Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 2000, and ending June 30, 2001; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 45.)
Mr. White moved the adoption of Ordinance No. 34784-050900.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... O.
312
ACTION:
ACTION:
BUDGET-TRANSPORTATION FUND: Ms. Wyatt offered the
following emergency ordinance adopting the annual Transportation
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$2,806,324.00:
(#34785-050900) AN ORDINANCE adopting the annual
Transportation Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 2000, and ending June 30, 2001; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 46.)
Ms. Wyatt moved the adoption of Ordinance No. 34785-050900.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-CITY INFORMATION SYSTEMS: Mr. Harris offered the
following emergency ordinance adopting the annual Department of
Technology Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 2000, and ending June 30, 2001, in the total
amount of $4,135,212.00:
(#34786-050900) AN ORDINANCE adopting the annual
Department of Technology Fund Appropriation of the City of Roanoke
for the fiscal year beginning July 1, 2000, and ending June 30, 2001;
and declaring the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 47.)
Mr. Harris moved the adoption of Ordinance No. 34786-050900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ACTION:
313
GENERAL SERVICES-BUDGET: Mr. Hudson offered the
following emergency ordinance adopting the annual Materials Control
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$133,533.00:
(#34787-050900) AN ORDINANCE adopting the annual Materials
Control Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 2000, and ending June 30, 2001; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 48.)
Mr. Hudson moved the adoption of Ordinance No. 34787-050900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-MANAGEMENT AND BUDGET: Mr. Swain offered the
following emergency ordinance adopting the annual Management
Services Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 2000, and ending June 30, 2001, in the total amount
of $126,180.00:
(#34788-050900) AN ORDINANCE adopting the annual
Management Services Fund Appropriation of the City of Roanoke for
the fiscal year beginning July 1, 2000, and ending June 30, 2001; and
declaring the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 50.)
Mr. Swain moved the adoption of Ordinance No. 34788-050900.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
314
ACTION:
ACTION:
BUDGET-FLEET MAINTENANCE FUND: Mr. White offered the
following emergency ordinance adopting the annual Fleet Management
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$5,068,141.00:
(#34789-050900) AN ORDINANCE adopting the annual Fleet
Management Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 2000, and ending June 30, 2001; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 51.)
Mr. White moved the adoption of Ordinance No. 34789-050900.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-RISK MANAGEMENT FUND: Ms. Wyatt offered the
following emergency ordinance adopting the annual Risk Management
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$10,008,893.00:
(#34790-050900) AN ORDINANCE adopting the annual Risk
Management Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 2000, and ending June 30, 2001; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 52.)
Ms. Wyatt moved the adoption of Ordinance No. 34790-050900.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ACTION:
315
BUDGET-SCHOOLS: Mr. Harris offered the following emergency
ordinance adopting the annual School Fund Appropriation of the City
of Roanoke for the fiscal year beginning July 1, 2000, and ending
June 30, 2001, in the total amount of $97,469,696.00:
(#34791-050900) AN ORDINANCE adopting the annual School
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001; and declaring the existence of
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 53.)
Mr. Harris moved the adoption of Ordinance No. 34791-050900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-SCHOOLS: Mr. Hudson offered the following
emergency ordinance adopting the annual School Food Service Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$4,517,015.00:
(#34792-050900) AN ORDINANCE adopting the annual School
Food Service Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 2000, and ending June 30, 2001; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 55.)
Mr. Hudson moved the adoption of Ordinance No. 34792-050900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
;
316
ACTION:
BUDGET-GRANTS: Mr. Swain offered the following emergency
ordinance adopting a portion of the annual Grant Fund Appropriation
of the City of Roanoke for the fiscal year beginning July 1, 2000, and
ending June 30, 2001, in the total amount of $398,137.00:
(#34793-050900) AN ORDINANCE adopting a portion of the annual
Grant Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 2000, and ending June 30, 2001; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 56.)
Mr. Swain moved the adoption of Ordinance No. 34793-050900.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
PAY PLAN-BUDGET-CITY EMPLOYEES: Mr. White offered the
following emergency ordinance adopting and establishing a Pay Plan
for officers and employees of the City, effective July 1, 2000; providing
for certain salary adjustments and merit increase; authorizing annual
salary increments for certain officers and employees for use of private
motor vehicles; authorizing annual salary increments for sworn police
officers assigned to the Criminal Investigation Division; authorizing
annual salary increments for certain members of the Fire-Emergency
Medical Services Department who are certified as Emergency Medical
Technicians; authorizing annual salary increments for certain members
of the Fire-Emergency Medical Services Department who are members
of the Regional Hazardous Materials Response Team; providing for
continuat, on of a police career enhancement program; providing for
continuation of a FirefighterlEmergency Medical Technician merit pay
program; and repealing Ordinance No. 34277-051199, adopted May 11,
1999, to the extent of any inconsistency:
(#34794-050900) AN ORDINANCE to adopt and establish a Pay
Plan for officers and employees of the City, effective July 1, 2000;
providing for certain salary adjustments and merit increases;
authorizing annual salary increments for certain officers and employees
for use of private motor vehicles; authorizing annual salary increments
for sworn police officers assigned to the Criminal Investigation
Division; authorizing annual salary increments for certain members of
ACTION:
317
the Fire-Emergency Medical Services Department who are certified as
Emergency Medical Technicians; authorizing annual salary increments
for certain members of the Fire-Emergency Medical Services
Department who are members of the Regional Hazardous Materials
Response Team; providing for continuation of a police career
enhancement program; providing for continuation of a
FirefighterlEmergency Medical Technician merit pay program; repealing
Ordinance No. 34277-051199, adopted May 11, 1999, to the extent of any
inconsistency; and providing for an emergency and effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 57.)
Mr. White moved the adoption of Ordinance No. 34794-050900.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE-CITY CLERK-BUDGET-REAL ESTATE
VALUATION-MUNICIPAL AUDITOR: Ms. Wyatt offered the following
emergency ordinance establishing compensation for the City Manager,
City Attorney, Director of Finance, Director of Real Estate Valuation,
Municipal Auditor and City Clerk for the fiscal year beginning July 1,
2000:
(#34795-050900) AN ORDINANCE establishing compensation for
the City Manager, City Attorney, Director of Finance, Director of Real
Estate Valuation, Municipal Auditor and City Clerk for the fiscal year
beginning July 1, 2000; and providing for an emergency and an
effective date.
ACTION:
(For full text of Ordinance, see Ordinance Book No. 63, page 62.)
Ms. Wyatt moved the adoption of Ordinance No. 34795-050900.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
318
ACTION:
BUDGET-PENSIONS: Mr. Harris offered the following emergency
ordinance providing for certain supplemental benefits under the City of
Roanoke Pension Plan to certain members of such Plan and certain of
their surviving spouses, excluding certain members of such Plan, to
provide that any retiree who retired on or before July 1, 1999, who at
any time during their membership in the plan received two years of
creditable service for any one year employed, and whose annual
retirement benefit exceeds $50,000.00, should not be eligible to receive
a cost of living increase:
(#34796-050900) AN ORDINANCE providing for certain
supplemental benefits under the City of Roanoke Pension Plan to
certain members of such Plan and certain of their surviving spouses,
excluding certain members of such Plan; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 64.)
Mr. Harris moved the adoption of Ordinance No. 34796-050900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-CITY EMPLOYEES-PENSIONS: Mr. Hudson offered the
following resolution relating to payment of a matching contribution of
not less than five dollars nor more than twenty dollars to the
International City Management Association Retirement Corporation
Deferred Compensation Plan on behalf of any nontemporary employee
of the City who makes a contribution of an equal amount on his or her
own behalf to such Plan; and repealing Resolution No. 34280-051199,
adopted May 11, 1999:
(#34797-050900) A RESOLUTION relating to payment of a
matching contribution of not less than five dollars nor more than twenty
dollars to the International City Management Association Retirement
Corporation Deferred Compensation Plan on behalf of any
nontemporary employee of the City who makes a contribution of an
equal amount on his or her own behalf to such Plan; and repealing
Resolution No. 34280-051199, adopted May 11, 1999.
(For full text of Resolution, see Resolution Book No. 63, page 66.)
319
ACTION:
Mr. Hudson moved the adoption of Resolution No. 34797-050900.
The motion was seconded by Mro Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-HOUSING/AUTHORITY-COMMUNITY PLANNING-
GRANTS: The City Manager submitted a written report advising that the
United States Department of Housing and Urban Development
requires that entitlement localities such as the City of Roanoke submit
a five year Consolidated Plan, with annual updates, in order to receive
Community Development Block Grant (CDBG) and HOME Investment
Partnership (HOME) funding.
Itwas further advised that the current five year Consolidated Plan
for the City of Roanoke will expire on June 30, 2000; the draft five year
Consolidated Plan was made available for pubic review and comment
for the 30 day period beginning April 11,2000; opportunities for citizen
input were provided at public hearings held on October 26, 1999,
January 13, 2000, March 30, 2000, and May 1, 2000; and the five year
Consolidated Plan must be received by HUD onMay 15, 2000, in order
for the City's fiscal year to begin on July 1, 2000.
It was noted that funding for fiscal year 2000-01 would be
available from the following sources:
New HUD Entitlements
Estimated Program Income
Estimated Carry-over
$ 2,830,000.00
400,000.00
1,156,762.00
Subtotal
Estimated Leveraged Funds
$ 4,386,766.00
$33,460,279.00
Total Estimated Budget
$37,847,045.00
The City Manager advised that as requested during budget study
sessions, the Roanoke Regional Chamber of Commerce Community
Business Development Initiative program funding recommendation has
been increased from $55,340.00 to $105,000.00; and, in addition,
approximately $20,000.00 in carry-over funds ig anticipated to remain
as of June 30, 2000, providing a total project amount of $125,000.00 for
fiscal year 2000-01.
320
ACTION:
The City Manager recommended that she be authorized to submit
an approved five year Consolidated Plan to HUD for review and
approval, provided there are no compelling objections to the
Consolidated Plan.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution authorizing the City
Manager to submit an approved 5-Year Consolidated Plan to the United
States Department of Housing and Urban Development (HUD) for review
and approval, and authorizing execution of the appropriate documents
for acceptance of such funding:
(#34798-050900) A RESOLUTION authorizing the City Manager to
submit an approved 5-Year Consolidated Plan to the United States
Department of Housing and Urban Development (HUD) for review and
approval, and authorizing the execution of the appropriate documents
for the acceptance of such funding.
(For full text of Resolution, see Resolution Book No. 63, page 67.)
Mr. Swain moved the adoption of Resolution No. 34798-050900.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-CITY EMPLOYEES-PENSIONS: Mr. White offered the
following emergency ordinance adding a new Section 22.1-5.1,
Retirement supplement, to Chapter 22.1, Pensions and Retirement, of
the Code of the City of Roanoke (1979), as amended; repealing
Resolution No. 33845-051898, adopted May 18, 1998, and providing for
an effective date:
(#34799-050900) AN ORDINANCE adding a new §22.1-5.1,
Retirement supplement, to Chapter 22.1, Pensions and Retirement, of
the Code of the City of Roanoke (1979), as amended; repealing
Resolution No. 33845-051898, adopted May 18, 1998; providing for an
effective date; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 68.)
ACTION:
321
Mr. White moved the adoption of Ordinance No. 34799-050900.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ........................................................................ 0.
(For further discussion, see page 322)
BUDGET-CITY SHERIFF-CITY EMPLOYEES-PENSIONS: Ms. Wyatt
offered the following resolution amending Paragraph 1 of Resolution
No. 34138-010499, providing for payment of a monetary supplement to
certain officers and employees of the City of Roanoke Sheriff's
Department who retire prior to attaining age sixty-five:
(#34800-050900) A RESOLUTION amending Paragraph 1 of
Resolution No. 34138-010499, providing for payment of a monetary
supplement to certain officers and employees of the City of Roanoke
Sheriff's Department who retire prior to attaining age sixty-five.
(For full text of Resolution, see Resolution Book No. 63, page 69.)
Ms. Wyatt moved the adoption of Resolution No. 34800-050900.
The motion was seconded by Mr. Harris.
322
In regard to the previous agenda item, Ms. Wyatt requested a
clarification by the City Manager; whereupon, the City Manager advised
that the ordinance does not increase the amount paid for the health
insurance supplement for City retirees, nor does it add dental
insurance, both of which are items that the Council requested
additional information. She further advised that the ordinance moves
expenses for current City retirees, who receive the $159.00 supplement
per month, to the City's Pension Plan, and Resolution No. 34800-
050900, which is the item currently under consideration, will continue
the $159.00 payment per month to the four currently retired Sheriff's
employees and other employees of the Sheriff's Department who retire
on or before June 30, 2000, and will enable those employees to
continue to receive the $159.00 supplement from the City's General
Fund.
Ms. Wyatt advised that it was her understanding that no changes
were approved by Council during fiscal year 2000-01 budget study with
regard to the $159.00 supplement and expressed opposition to the
above referenced measures; whereupon, she requested that she be
permitted to change her yes vote on Ordinance No. 34799-050900 to a
no vote.
The Mayor inquired if any member of Council objected to
allowing Ms. Wyatt to change her vote; whereupon, Mr. White
expressed an objection.
Ms. Wyatt moved that Ordinance No. 34799-050900 be
reconsidered. The motion was seconded by Mr. Harris and lost,
Council Members Hudson, White and Swain voting no.
Ms. Wyatt requested that the record reflect that it is her
considered opinion that the action taken by Council in adopting
Ordinance No. 34799-050900 and Resolution No. 34800-050900 was not
what she agreed to during fiscal year 2000-01 budget study
deliberations.
Resolution No. 34800-050900 was adopted by the following vote:
AYES: Council Members Swain, White, Harris, Hudson
and Mayor Bowers ....................................................................... 5.
NAYS: Council Member Wyatt .............................................. 1.
ACTION:
323
TAXES-BUDGET-REAL ESTATE VALUATION: Mr. Harris offered
the following emergency ordinance amending and reordaining Section
32-86, Financial eligibility, Code of the City of Roanoke (1979), as
amended, by adding a new subsection (f) increasing from $27,000.00 to
$30,000.00 the total combined annual income threshold and increasing
from $80,000.00 to $100,000.00 the net combined financial worth
threshold for qualification for real estate tax exemption for elderly and
disabled persons for the tax year commencing July 1, 2001; and
amending current subsection (f) of Section 32-86, Financial eligibility,
to redesignate such subsection as subsection (g):
(#34801-050900) AN ORDINANCE amending and reordaining §32-
86, Financial eligibility, Code of the City of Roanoke (1979), as
amended, by adding a new subsection (f) increasing from $27,000.00 to
$30,000.00 the total combined annual income threshold and increasing
from $80,000.00 to $100,000.00 the net combined financial worth
threshold for qualification for real estate tax exemption for elderly and
disabled persons for the tax year commencing July 1, 2001; amending
current subsection (f) of §32-86, Financial eligibility, to redesignate
such subsection as subsection (g); and providing for an emergency
and an effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 70.)
Mr. Harris moved the adoption of Ordinance No. 34801-050900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
COUNCIL-DECEASED PERSONS: The Mayor pointed out that
due to the death of Council Member James O. Trout on April 25, 2000,
the City Attorney has advised the Members of Council that an election
to fill the unexpired term of Mr. Trout must take place within 30 days of
the vacancy. He stated that since Council will hold one regular meeting
prior to May 25th, he would suggest that Council fill the vacancy at its
May 15, 2000 meeting.
Following discussion, it was the consensus of Council that the
question of filling the vacancy of Council Member James O. Trout,
deceased, for a term ending June 30, 2000, will be scheduled for the
2:00 p.m. session of Council on Monday, May 15, 2000.
324
The Mayor advised that Council invites suggestions by citizens
regarding persons to fill the unexpired term of Council Member
James O. Trout, ending June 30, 2000, by forwarding their remarks to
the Mayor's Office or to the City Clerk's Office.
There being no further business, the Mayor declared the special meeting
adjourned at 3:40 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
325
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
May 15,2000
12:00 noon
The Council of the City of Roanoke met in regular session on Monday, May 15,
2000, at 12:00 noon, in the Crystal Ballroom at the Hotel Roanoke Conference
Center, 110 Shenandoah Avenue, N. W., City of Roanoke, Virginia, with Mayor
David A. Bowers presiding, pursuant to Rule 1, Reaular Meetings, of Section 2-15,
Rules of Procedure, Code of the City of Roanoke (1979), as amended, and pursuant
to Resolution No. 34780-050100, adopted on Monday, May 1, 2000.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris, W. Alvin
Hudson, Jr., Carroll E. Swain and Mayor David A. Bowers .................................. 5.
ABSENT: Council Member William White, Sr.- .......................................... 1.
(Council Member James O. Trout passed away on April 25, 2000, and the
appointment of a person to fill the unexpired term is pending.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The invocation was delivered by Scoff Katz, Member, Youth Services Citizen
Board.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
The remainder of the meeting consisted of lunch and activities in connection
with the year 2000 Student Government Day. Students from Patrick Henry High
School and William Fleming High School were assigned to spend the day with
Council Members and City staff to learn about City government and the various City
departments.
At 1:35 p.m., the Mayor declared the meeting in recess to be reconvened at
2:00 p.m., in the City Council Chamber.
At 2:00 p.m., on Monday, May 15, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with the following
Council Members in attendance, Mayor Bowers presiding.
326
PRESENT: Council Members William White, Sr., Linda F. Wyatt, C. Nelson
Harris, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor David A. Bowers ........... 6.
ABSENT: None .................................................................................... -0.
(Council Member James O. Trout passed away on April 25, 2000, and the
appointment of a person to fill the unexpired term is pending.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Father Peter
Papanikolaou, Priest, Holy Trinity Greek Orthodox Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
COUNCIL-YOUTH: On behalf of the Members of Council and City
staff, the Mayor welcomed all Student Government Day 2000
participants. He presented a proclamation declaring Monday, May 15,
2000, as Student Government Day in the City of Roanoke.
COUNCIL: The Mayor advised that there is a vacancy on the
Roanoke City Council created by the death of Council Member
James O. Trout and called for nominations to fill the vacancy.
Mr. White placed in nomination the name of Dr. Wendell H. Butler.
There being no further nominations, Dr. Butler was appointed to
fill the unexpired term of Council Member James O. Trout, deceased,
ending June 30, 2000, by the following vote:
FOR DR. BUTLER: Council Members White, Wyatt, Harris,
Hudson, Swain and Mayor Bowers ................................................. 6.
Mr. Harris offered the following resolution:
(#34802-051500) A RESOLUTION appointing Dr. Wendell H. Butler
to fill the unexpired term of James O. Trout.
(For full text of Resolution, see Resolution Book No. 63, page 72.)
ACTION:
327
Mr. Harris moved the adoption of Resolution No. 34802-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Following adoption of Resolution No. 34802-051500, the
Honorable Richard C. Pattisall, Judge, Twenty-third Judicial Circuit of
Virginia, administered the Oath of Office to Dr. Butler. (Dr. Butler
officially took his seat at the May 15, 2000, 7:00 p.m., Council Session.)
SCHOOLS: The Mayor advised that on June 30, 2000, the three-
year terms of office of Marsha W. Ellison, Sherman P. Lea and F. B.
Webster Day as Trustees of the Roanoke City School Board will expire,
and advised that the following names are before Council: James P.
Beatty, F. B. Webster Day, Marsha W. Ellison, Sherman P. Lea, Gloria P.
Manns and William E. Skeen. Accordingly, he called upon the City
Clerk to call the roll on the election of three persons to fill the
vacancies, effective July 1, 2000:
FOR MR. BEATTY: None ......................................................-0.
FOR MR. DAY: Council Members Harris, Hudson and Swain---3.
FOR MS. ELLISON: Council Members White, Harris, Hudson and
Mayor Bowers ............................................................................ -4.
FOR MR. LEA: Council Members Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................. -4.
FOR MS. MANNS: Council Members White, Wyatt, Swain and
Mayor Bowers ............................................................................ -4.
FOR MR. SKEEN: Council Members White, Wyatt and Harris---3.
The Mayor advised that Marsha W. Ellison and Sherman P. Lea
were reappointed and Gloria P. Manns was appointed as Trustees of
the Roanoke City School Board for three year terms of office,
commencing July 1, 2000 and ending June 30, 2003~
328
PRESENTATIONS/ANNOUNCEMENTS
ACTS OF ACKNOWLEDGEMENT-THE NEW CENTURY COUNCIL:
The Mayor presented a crystal star to Ms. Kati Katajisto, representing
the Bator School in Incubation Training, Finland.
PROCLAMATIONS: The Mayor presented a Proclamation
declaring Saturday, May 13, 2000, as Letter Carriers' Food Drive Day in
the City of Roanoke.
(For full text, see Proclamation on file in the City Clerk's Office.)
PROCLAMATIONS-LANDMARKS/HISTORIC PRESERVATION-
TOURISM: The Mayor presented a Proclamation declaring the week of
May 14 - 20, 2000, as National Historic Preservation Week/Virginia
Heritage Tourism Week in the City of Roanoke.
(For full text, see Proclamation on file in the City Clerk's Office.)
D. Kent Chrisman, Executive Director, Roanoke Valley
Preservation Foundation, appeared before Council and discussed the
merits of historic preservation. He presented copy of the official poster
from the National Trust for Historic Preservation and Preservation Week
2000, the theme of which is, "Taking America's Past Into the Future",
and requested that the poster be displayed in a prominent location in
the Noel C. Taylor Municipal Building. He advised that as a part of
National Historic Preservation Week, the Roanoke Valley Preservation
Foundation developed criteria for historic preservation awards;
whereupon, he reported that five out of nine awards presented in the
year 2000 honor City of Roanoke recipients.
Mr. Chrisman reviewed the following award recognitions:
Evelyn S. Lander, Director, City of Roanoke Planning and
Code Enforcement, who has been a leader in the Roanoke
Valley preservation community for many years and helped
to spearhead the Design '79 program which resulted in the
designation of the Roanoke City Market as a Nationally
Registered Historic District. She was also instrumental in
creating the southwest and Gainsboro historic districts,
she reviewed and influenced numerous historic
preservation projects as staff liaison to the Architectural
Review Board, and she was founder and long time
Secretary of the Roanoke Valley Preservation Foundation.
Agnew Seed Store, 301 Market Street, S. W., which started
its business on Salem Avenue in 1897, moved to its
present location on Market Street and Kirk Avenue in 1907,
and is one of the oldest businesses on the Roanoke City
Market.
329
Ronald and Shirley Thomas, property owners at 621 Day
Avenue, S. W., which is a residential adaptive reuse for
restoring an old home that was partially destroyed by fire.
The house was constructed in 1912, and has been
renovated on two occasions rising from an appraised
value of $10,000.00 when the Thomas' purchased the
property in 1992 to $107,300.00 today, which demonstrates
the value of historic preservation to the community.
The Raleigh Court Civic League and the Raleigh Court
neighborhood for its support of a mass rezoning that will
eliminate the conversion of single family houses to multi-
family dwellings, which involved the down zoning of more
than 1,000 properties in the Raleigh Court neighborhood.
This preventative action avoids speculative rental
investment practices which have eroded the historic
character of neighborhoods throughout Roanoke and the
Commonwealth of Virginia.
Insystems Technology, Ltd., for their efforts to incorporate
adaptive reuse of a former grain and food warehouse at
109 Norfolk Avenue, S. W. A $1.2 million renovation
project was recently completed of an old storage building
which was constructed in 1892 in Warehouse Row.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests fora Closed Meeting to consult
with legal counsel on a specific legal matter requiring the provision of
legal advice by counsel, being the terms and conditions of a contract
in negotiation; and to discuss personnel matters with regard to
vacancies on various authorities, boards, commissions and
committees appointed by the Council.
330
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Closed Meeting to discuss
personnel matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was seconded by Mr.
Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
COUNCIL: A report of the City Manager requesting that Council
convene in Closed Meeting to consult with legal counsel on a specific
legal matter requiring the provision of legal advice by counsel, being
the terms and conditions of a contract in negotiation, pursuant to
Section 2.1-344 (A)(7), Code of Virginia (1950), as amended, was before
the body.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. White moved that Council concur in the request of the City
Manager to convene in Closed Meeting to consult with legal counsel on
a specific legal matter requiring the provision of legal advice by
counsel, being the terms and conditions of a contract in negotiation,
pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
331
ELECTIONS-COUNCIL: A communication from Gilbert E. Butler,
Jr., Secretary, Roanoke City Electoral Board, transmitting the following
certified copy of the Abstract of Votes cast in the General Election held
in the City of Roanoke on Tuesday, May 2, 2000, was before Council.
"ABSTRACT OF VOTES
cast in the City of Roanoke, Virginia,
at the May 2, 2000 General Election, for:
MAYOR
NAMES OF CANDIDATES AS ON BALLOT
TOTAL VOTES
RECEIVED
(IN FIGURES)
David A. Bowers 4,627
Ralph K. Smith 5,368
E. Duane Howard 315
Delvis O. "Mac" McCadden 4,836
Total Write-In Votes (See Write-Ins Certification) 0
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on May 2, 2000, do hereby certify that the above is a true and
correct Abstract of Votes cast at said election and do, therefore,
determine and declare that the following person has received the
greatest number of votes cast for the above office in said election:
Ralph K. Smith
Given under our hands this 5th day of May, 2000.
A copy teste:
[ELECTORAL
BOARD
SEAL]
Carl T. Tinsley, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
332
"ABSTRACT OF VOTES
cast in the City of Roanoke, Virginia,
at the May 2, 2000 General Election, for:
MEMBER
CITY COUNCIL
AT LARGE
NAMES OF CANDIDATES AS ON BALLOT
TOTAL VOTES
RECEIVED
(IN FIGURES)
W. D. "Bill" Bestpitch 5,895
Angela Norman 5,073
Linda Wyatt 7,624
William H. "Bill" Carder 8,468
Donald L. Hogan 1,788
Carroll Swain 5,221
James O. "Jim" Trout 1,012
Total Write-In Votes (See Write-Ins Certification) 8
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on May 2, 2000, do hereby certify that the above is a true and
correct Abstract of Votes cast at said election and do, therefore,
determine and declare that the following person(s) has received the
greatest number of votes cast for the above office in said election:
William H. "Bill" Carder
Linda F. Wyatt W.D. "Bill" Bestpitch
Given under our hands this 5th day of May, 2000.
A copy teste:
[ELECTORAL
BOARD
SEAL]
Carl T. Tinsley, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
"WRITE-INS CERTIFICATION
Roanoke City
Member City Council at Large
General Election
May 2, 2000
333
Total Votes
Received
(in figures)
Write-Ins
Invalid Write-Ins
Valid Write-Ins (List in alphabetical order)
Chris Chittum
Ashby Coleman 2
Sara McGhee 1
Mark Oliver 2
Barry Stacey 1
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on May 2, 2000, do hereby certify that, with the continuation pages
indicated, the above is a true and correct certification of the write-in
votes cast at said election for the office indicated above.
Given under our hands this 5th day of May, 2000.
334
ACTION:
ACTION:
ACTION:
A copy teste:
[Electoral
Board
Seal]
Carl T. Tinsley, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
Mr. White moved that the communication and Abstract of Votes
be received and filed. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BLUE RIDGE COMMUNITY SERVICES: A communication from
Rodney P. Furr, Chair, Blue Ridge Community Services Board of
Directors, recommending ratification of the appointment of Linda H.
Bannister as an at-large member of the Board of Directors, to fill a
vacancy created by expiration of the term of office of Robert E. Lee, Jr.,
through December 31, 2002, was before Council.
Mr. White moved that Council concur in the appointment of
Linda H. Bannister as an at-large member of the Blue Ridge Community
Services Board of Directors for a term of office through December 31,
2002. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
COMMITTEES-ROANOKE NEIGHBORHOOD PARTNERSHIP: A
communication from Mark A. Harris tendering his resignation as a
member of the Roanoke Neighborhood Partnership Steering
Committee, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by Mr.
Swain and adopted by the following vote:
ACTION:
335
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
COMMITTEES-ROANOKE VALLEY RESOURCE AUTHORITY: A
communication from Kit B. Kiser tendering his resignation as a City
representative to the Roanoke Valley Resource Authority, effective
upon appointment of a new representative, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ROANOKE ARTS COMMISSION-ZONING-SCHOOLS-CITY
MANAGER-PERSONNEL DEPARTMENT-OATHS OF OFFICE-
COMMITTEES: The following reports of qualification were before
Council:
Rita D. Bishop as a member of the-'Roanoke Arts
Commission for a term ending June 30, 2002;
Clay Grogan as a member of the Board of Zoning Appeals
to fill the unexpired term of Louise M. Williams, resigned,
ending December 31, 2000;
Michael F. Urbanski as a member of the Virginia Western
Community College Board for a term ending June 30,
2003; James D. Grisso as a Commissioner of the Hotel
Roanoke Conference Center Commission for a term
ending April 12, 2004;
James D. Ritchie, Sr., as Deputy City Manager, effective
April 17, 2000;
George C. Snead, Jr., as Assistant City Manager for
Community Development, effective April 17, 2000; and
336
ACTION:
Kit B. Kiser as Assistant City Manager for Operations,
effective April 17, 2000.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
TECHNOLOGY BUSINESS ADVISORY COUNCIL: Ms. Doughty
advised that the Technology Task Force was created from the Mayor's
Technology Business Advisory Council at its March 10, 2000 meeting,
and is composed of representatives of the technology community. She
stated that members of the Task Force have engaged in discussions
about its vision for Roanoke and reached the conclusion that Roanoke
should do the following: offer an environment that provides "fertilizer"
for entrepreneurs, or a community that would be a good place to start
a business with good paying jobs and opportunities; become a
community that is proud of itself, where manageable growth is led by
high paying jobs; and become a vibrant technology community that
creates opportunity, and acts as a magnet for technology and
technology-based entrepreneurs. She advised that when the Task
Force reviewed these ideas, it developed the following mission:
For Roanoke to acknowledge manageable growth
and the creation of well paying jobs, it must stimulate
technology-based entrepreneurship.
Ms. Doughty pointed outthat the Task Force looked at what other
cities that are currently attracting high technology businesses have in
common and arrived at several factors, i.e.: access to capital,
technology people at both the workforce level and the management
level, good ideas, a pleasant living environment, access to education,
a fertile business environment, and technology infrastructure and
access to customers. Next, she stated that the Task Force rated the
Roanoke Valley in these kinds of characteristics and evaluated
337
Roanoke's competitive position based on the experience of
entrepreneurs and technology people currently located in the Roanoke
area, and, although the locality scored high in some areas, it did not
score well in terms of access to capital, availability of technology
management people, technology infrastructure and others. She
advised that a ten point plan was prepared that calls for visibility and
the Task Force recommends the creation of a Roanoke City
Technology Commission that will continue to focus attention and act
on the growth of technology companies in the region and work to
implement the recommendations of the ten point plan.
Ms. Doughty stated that it will be necessary to develop an
aggressive promotional campaign that builds a reputation for Roanoke
as a desirable location for technology-based entrepreneurs, and
implementation of the plan requires more than the commitment of
Council, but also the creation of partnerships.
Mr. Harris moved that the report of Ms. Doughty be referred to the
City Manager for appropriate response. The motion was seconded by
Mr. Swain and adopted.
SCHOOLS: Dr. E. Wayne Harris, Superintendent, Roanoke City
Public Schools, presented a briefing with regard to proposed
renovation plans for Patrick Henry and William Fleming High Schools.
He advised that over the last 13 years, the school system has spent a
total of $73.8 million for facility improvements in Roanoke and another
$34.9 million for new equipment, which translates into $108.17 million
to insure that Roanoke's schools are upgraded. He stated that out of
a total of 21, seven elementary schools have been renovated, four
middle schools have been renovated, six elementary schools have
received air conditioning improvements, 38 permanent classrooms
have been constructed to replace modular buildings, and obsolete air
conditioning systems have been replaced at Fishburn Park Elementary
School, William Ruffner Middle School and James Madison Middle
School. He advised that projects scheduled for the next three years
include $4.15 million in renovations for the Roanoke Academy for
Mathematics and Science, Fishburn Park Elementary School and
Fairview Elementary School will receive gymnasium and classroom
additions, the balance of the schools that need permanent classrooms
to replace all temporary classrooms will be addressed, and the
remaining six elementary schools will be air conditioned. He further
advised that the school system has spent $108.7 million to insure that
its inventory of buildings and equipment ranks in the top five per cent
of any school district in the country.
338
ACTION:
Dr. Harris stated that the City is about to embark on a major
upgrade of its two high schools, and the policy has been to renovate
and improve schools based on the oldest buildings first. He explained
that Patrick Henry and William Fleming High Schools were constructed
in the late 1960's or early 1970's, therefore, they are in line for
renovations estimated to cost a total of $78 million to bring the facilities
to a level that would be acceptable to the community. He stated that
renovation will begin with Patrick Henry because a $7.3 million grant
was received from Federal Magnet money in 1992 which provided
improvements at William Fleming. He stated that the City and the
school system will share in the cost of the upgrades to the two high
schools and discussion in regard to financing began several years ago
when Council started to plan long term with the knowledge that the
traditional ways of funding renovations would not work in this instance
because of the enormous costs involved, and the school system has
begun to build a debt service reserve, along with the City, so that there
will not be a need to rely on bond referenda. He explained that the
school system is building a $34 million reserve as is the City, a
consultant will be hired to work with the Assistant Superintendent for
Operations and a committee of citizens and employees commencing in
May 2000, and this work will officially constitute a feasibility study in
order to support a program to insure that over the next 50 years,
Roanoke City students will be prepared for success when they leave
the school system. He advised that in October 2003, design plans will
be completed which will enable work to begin at Patrick Henry High
School in May 2004, with a two year time frame for completion by June
2006, and improvements will begin at William Fleming in approximately
May 2006 to be completed in June 2008.
Without objection by Council, the Mayor advised that the remarks
of Dr. Harris would be received and filed.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$167,005.00 from the Capital Maintenance and Equipment
Replacement Fund to provide funds for instructional
technology, site-based technology, administrative
technology, magnet school improvements, facility
maintenance equipment, and plans for the Jackson
Fitness Center.
ACTION:
339
$20,695.00 for the Special Education Capacity Building
(Sliver) program to provide funds to assist the division in
providing direct services and in making systemic change
to improve results for children with disabilities. The
continuing grant program will be reimbursed 100 per cent
by Federal funds.
$184,450.00 from 1999 Bond funds for architectural fees
for Roanoke Academy for Mathematics and Science
improvements.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34803-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General, School and School Capital Projects
Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 72.)
Mr. Hudson moved the adoption of Ordinance No. 34803-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
SCHOOLS: A communication from the Roanoke City School
Board requesting the close out of 44 school grants that have been
completed, was before Council.
It was advised that total outlays for the grants amounted to
$9,289,256.45; and revenue for the grants was provided as follows:
Federal funds - $5,620,989.90
State funds - $1,142,278.11
Fees and donations - $912,515.53
Local match - $1,602,473.01
340
ACTION:
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Harris moved that Council concur in the request. The motion
was seconded by Mr. Swain and unanimously adopted.
SCHOOLS: A communication from the Roanoke City School
Board requesting approval of Literary Fund loan applications for
improvements to Fishburn Park Elementary School and Fairview
Elementary School, was before Council.
It was advised that as the result of official School Board action
at its meeting on May 9, 2000, the Board requests Council to approve
the following Literary Fund loan applications:
A total of $3.0 million for Fishburn Park Elementary School
to provide improvements to include a gymnasium, six
classrooms, existing window system replacement, and
central air-conditioning. The debt service for this project
will commence in fiscal year 2002-03 and will be paid by
the School Board.
A total of $2.0 million for Fairview Elementary School to
provide improvements to include a gymnasium, three
classrooms, existing window system replacement, and
central air-conditioning. The debt service for this project
will commence in fiscal year 2002-03 and will be paid by
the School Board.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34804-051500) A RESOLUTION authorizing the School Board
for the City of Roanoke to make application for a loan from the State
Literary F,,nd for modernizing Fishburn Park Elementary School.
(For full text of Resolution, see Resolution Book No. 63, page 74.)
Mr. Harris moved the adoption of Resolution No. 34804-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
341.
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34805-051500) A RESOLUTION authorizing the School Board
for the City of Roanoke to expend funds for adding to and improving
the present school building at Fishburn Park Elementary School and
declaring the City's intent to borrow to fund or reimburse such
expenditures.
(For full text of Resolution, see Resolution Book No. 63, page 75.)
Mr. Harris moved the adoption of Resolution No. 34805-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34806-051500) A RESOLUTION authorizing the School Board
for the City of Roanoke to make application for a loan from the State
Literary Fund for modernizing Fairview Elementary School.
(For full text of Resolution, see Resolution Book No. 63, page 76.)
Mr. Harris moved the adoption of Resolution No. 34806-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
342
(#34807-051500) A RESOLUTION authorizing the School Board
for the City of Roanoke to expend funds for adding to and improving
the present school building at Fairview Elementary School and
declaring the City's intent to borrow to fund or reimburse such
expenditures.
(For full text of Resolution, see Resolution Book No. 63, page 77.)
ACTION:
Mr. Harris moved the adoption of Resolution No. 34807-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
YOUTH: The City Manager introduced a briefing on the year 2000
Summer Youth Program.
Ryan Hubbard, a senior at William Fleming High School,
presented information on the Youth Public Safety Academy which will
run for three weeks beginning July 10, 2000.
Jamie Payne presented information on the Job Training Camp
Internship Program.
William Krause presented information on the Summer Food
Service Program.
Daniel Tucker presented information on Summer Time 2000
Programs through Roanoke City's Parks and Recreation Department.
Ashby Donahue presented information on the 2000 Reading
Program.
Scoff Katz presented information on a joint effort of the City's
Office on Youth with the Roanoke Valley 4-H Program.
ACTION:
343
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
POLICE DEPARTMENT: The City Manager introduced a briefing
with regard to citizen involvement in the review of complaints
concerning the Police Department.
A. L. Gaskins, Police Chief, advised that several months ago, he
submitted a recommendation to the City Manager in regard to
appointing two citizens to a discipline review panel that was an attempt
to enhance the community policing policy by offering more involvement
by the community in the Police Department, which also coincided with
the City Manager's Community Relations Task Force recommendations.
Brenda Powell, representing the City Manager's Community
Relations Task Force, appeared before Council and advised that the
Task Force has been in existence for several years and in each of its
reports to the City Manager, a recommendation has been submitted for
appointment of a Citizen Review Panel. She further advised that after
having investigated the citizen review panel currently in existence in
the City of Richmond, Roanoke's Community Relations Task Force
recommends that four citizens be appointed to a review panel for the
Roanoke City Police Department, and that the individuals be required
to attend the Police Academy and serve on the panel on a rotating
basis.
The City Manager advised that the Community Relations Task
Force conducted its own investigation, held conversations with City of
Richmond officials and citizens who participated in the panels and
arrived at the conclusion that adding citizens to the current disciplinary
process is the most appropriate means to address the situation. She
called attention to meetings with several representatives of citizen
groups that appeared before Council in March, 2000 to discuss the
report and recommendation, they chose to take the recommendation
under advisement, and the City contacted the U. S. Department of
Justice for input regarding model programs. She advised that citizens
will be allowed to participate, as graduates of the Citizens Police
Academy, in the oral interview boards to be conducted with police
recruits, which will encourage citizen participation in expanded ways
with the Police Department at both the beginning of a police officer's
career and in those instances where there are complaints regarding
actions of police officers.
344
ACTION:
Upon request for clarification, the City Manager advised that the
current review process consists of four ranking officers who make a
recomme~dation to the Chief of Police and the Chief of Police makes
the final decision on disciplinary action to be taken, the Police Chief
can return matters back to the committee as he deems necessary, and
the four citizens who are being recommended to the panel would be a
part of the process; therefore, a review panel of eight individuals would
make a recommendation to the Chief of Police who would make the
final decision regarding actual disciplinary action in a particular
instance. She called attention to the confidential nature of matters to
be addressed; therefore, there will be a challenge to both represent the
community and also be true to the confidential nature of the issues.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
TRAFFIC-LEGISLATION: Ms. Lander advised that Council is
being requested to repeal the existing inoperative motor vehicle
ordinance and adopt a new ordinance that enacts new provisions that
will assist the City in removing junk cars from the City's residential
neighborhoods. She stated that since undertaking the removal of
inoperati~*e vehicles in 1996, the City has been instrumental in
encouraging its legislators to adopt additional revisions to the Code of
Virginia to address inoperative motor vehicles in urban areas and City
staff has been effective in addressing approximately 4,400 vehicles in
the City of Roanoke alone. She advised that about 95 per cent of
inoperative vehicle complaints were resolved as a result of voluntary
compliance by property owners, and the other five per cent were
resolved through the actual towing of the inoperable vehicle, which
effort has been achieved by using two inspectors from the City
Planning Department that are also responsible for zoning enforcement,
and a third inspector was recently added to the Department of Planning
and Code Enforcement by the City Manager. She presented a brief
overview of the proposed amendments which will streamline and speed
up the vehicle removal process, limit the number of vehicles on a
property, and provide further consistency with state enabling
legislation, as set forth in Section 15.2-905, Code of Virginia;
specifically, the proposed amendments will provide for the following:
Section 20-124: The definition of an inoperable vehicle
has been changed to be consistent with state code; In
order to not be considered inoperable, a vehicle must be
in operating condition, display valid license plates and an
inspection decal that is not expired by more than 60 days;
ACTION:
345
Section 20-125(b): Only one inoperable vehicle is
permitted to be kept that is shielded or screened from
view (i.e. fence, not a tarp); any other inoPerable vehicles
must be kept within a fully enclosed building;
Section 20-126(a): Violations must be brought into
compliance within seven calendar days of the notice of
violation (currently ten days);
Section 20-126(c): Notice of an inoperable vehicle
violation is given to the property owner upon which the
vehicle is located and a violation notice (now an orange
sticker) is placed on the car; the requirements for notifying
the vehicle owner have been deferred until after the
vehicle has been removed and there is improved access
to the vehicle identification number; and
Section 20-129: The appeals process has been simplified;
ifa property owner is aggrieved, they can appeal in writing
within seven days of the violation notice; an independent
person appointed by the City Manager will hear the appeal
within ten days of the filing of the appeal.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
ITEMS RECOMMENDED FOR ACTION'
BUDGET-PERSONNEL LAPSE FUNDS: The City Manager
submitted a written report advising that salary lapse is generated as a
result of employee turnover and vacancies in City departments; the
status of personnel lapse was reported to Council during the first
quarter of the current fiscal year; the purpose of the report is to
transmit a budget ordinance that encompasses the entire fiscal year,
eliminates the budgeted lapse amount, and adjusts affected
departmental operating budgets; for fiscal year 1999-2000, a salary
lapse of $879,325.00 is budgeted, while the total estimated salary lapse
is actually $1,769,742.00, and has been allocated as more fully set forth
in the report; estimated salary lapse will exceed the initial budgeted
amount by $890,417.00; and a significant portion of this amount was
generated by vacancies in public safety departments.
It was further advised that by using excess lapse funds, the
following departmental funding needs can be addressed:
346
Fire/EMS Department - $150,000.00 for overtime wages to
cover shortages as a result of nine vacant positions and
long-term illnesses.
Communications - $64,000.00 to purchase 60 additional
portable radios associated with the 800 MHz Trunking
Radio Project for the Police Department.
City Manager $43,290.00 for updating computer
equipment, professional assistance with the Community
Relations Task Force Annual Conference, professional
fees to produce the City of Roanoke, Virginia Department
of Economic Development newsletter and the City Page,
and expenses to host the Virginia Municipal League
Conference and the NCAA Championship games.
Billings and Collections - $50,987.00 for overtime costs
associated with implementation of the new utility billing
computer system. The utility billing system interfaces
with the handheld meter reading system and generates
bills and service orders for water/sewer customers.
Economic Development - $106,200.00 to cover economic
development studies, office relocation costs, a new
quarterly newsletter, dues for the Regional Industrial
Facilities Authority, temporary wages due to vacancies,
and recruitment expenses associated with search for the
Director of Economic Development.
Police - $20,000.00 for one-time costs associated with
establishing a satellite police office in the Williamson
Ro;d area.
Circuit Court - $20,000.00 in juror expenses as a result of
an increased number jury trials.
D-Day Memorial - $50,000.00 for a contribution to the
National D-Day Memorial Foundation. This is the fifth and
final payment on a pledge of $250,000.00 over five fiscal
years.
Solid Waste Management - $350,000.00 to cover solid
waste management tipping fees as a result of increased
tonnage from residential collection and the Homeowners'
Disposal Program.
ACTION:
347
The City Manager recommended that Council authorize transfer
of funds between accounts and the use of excess budgeted lapse funds
as identified in Attachment A to the report.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#34808-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 78.)
Mr. White moved the adoption of Ordinance No. 34808-051500.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None .......................................... ' ............................ 0.
BUDGET-PUBLIC WORKS: The City Manager submitted a written
report advising that Council was previously advised of funding needs
for environmental commitments related to the Consent Agreements and
clean-up at the Public Works Service Center (PWSC); whereupon, she
transmitted a chart showing the revised amount of funding needs
identified to date, the schedule of expenditures required over the next
three years and recommended funding sources; and in order to meet
legal commitments for the current fiscal year, action by Council is
needed to appropriate or transfer funds totali, ng $580,605.00 to the
PWSC project.
The City Manager recommended that Council authorize the
transfer of funds, as follows:
ApproDriationrTransfer From:
Account Name Account Number Amount
Roanoke River Flood Reduction 008-056-9620-9003
Public Facility Improvement 008-052-9671-9003
CMERP - FY 1999-00 (Reallocated
from Other Projects - See Attachment)
General Fund Contingency 001-002-9410-2199
$296,182.00
8,416.00
202,000.00
74,007.00
348
ACTION:
Total - Appropriation/Transfer From
$580,605.00
Appropriation/Transfer To:
Account Name
Account Number
Amount
Environmental Issues:
Environmental Consultants/
Subcontractors
Legal Costs
Greenway Project
Environmental Management System
(Lee Faulkner)
Stream Bank Restoration
Audits (PWSC, P&R, ULS, etc.)
008-052-9670-9251
008-052-9670-9252
008-052-9670-9213
008-052-9670-9215
008-052-9670-9216
008-052-9670-9217
$223,105.00
30,000.00
50,000.00
30,000.00
17,500.00
15,000.00
Subtotal
$365,605.00
Settlement State DEQ:
Annual Hazardous Waste Clean-up
Day (Community Projects)
Greenway Project
008-052-9681-9214
008-052-9681-9213
$ 65,000.00
150,000.00
Subtotal $215,000.00
Total - App; apriation/Transfer To
$580,605.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34809-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 82.)
Mr. Swain moved the adoption of Ordinance No. 34809-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None .......................................................................0.
ACTION:
349
BUDGET-WORKERS COMPENSATION: The City Manager
submitted a written report advising that Workers' Compensation is
defined as "exclusive remedy, under law, for all covered employees for
compensating injuries and occupational diseases arising in the course
of and within the scope of employment"; the City is currently self-
insured for Workers' Compensation liability with excess insurance
above the $1,000,000.00 (per occurrence) level; funding has been
budgeted in the General Fund for the current fiscal year to cover
Workers' Compensation wage and medical payments; and these types
of fringe benefits are budgeted as a lump sum in the non-departmental
category because annual charges for each department are difficult to
accurately project.
The City Manager recommended that Council authorize transfer
of $800,000.00 to cover Workers' Compensation claims in departmental
workers' compensation accounts from the following sources:
Funding Sources:
Account Number Amount
Workers' Compensation - Wages
Workers' Compensation - Medical
001-004-9110-1135 $400,000.00
001-004-9110-1140 $400,000.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergencY budget ordinance:
(#34810-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 83.)
Mr. Harris moved the adoption of Ordinance No. 34810-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-CITY CODE-TOWING CONTRACT: The
City Manager submitted a written report advising that the Roanoke City
Police Department utilizes a "rotating wrecker service list" when
dispatching towing companies to remove vehicles from accident
scenes or when vehicles are otherwise impeding the orderly flow of
35O
traffic; to be included on the list, a wrecker service company must sign
the City's Wrecker Service Contract and comply with specific
requirements outlined in the contract; the 1992 Roanoke City Police
Department current Wrecker Service contract no longer provides
adequate compensation for the towing companies, nor does it include
necessary insurance, inspection, and safety requirements; over the last
three months, City representatives from the Police Department, Office
of Management and Budget, and the City Manager's Office have been
working in consultation with representatives of the local towing
industry (Brown & Son, Robert Young, Weststar, and Wood's) to review
and make recommendations for appropriate amendments to the
Wrecker Service contract, Rules and Regulations, and corresponding
sections of the City Code; and the Police Department conducted a
survey to determine how localities across the state meet the towing
needs of the community and discovered that most localities allow
wrecker services to charge market rate prices and tow vehicles to their
private secured lots.
It was explained that proposed major changes in the City's rules
and regulations will allow towing companies to store vehicles in private
secured lots, to charge customers market rates, and to dispose of
vehicles when appropriate; a vehicle will be stored in the City's
impoundment lot only when the Police Department determines that the
vehicle needs to be retained by the City as evidence, which change will
substantially reduce the number of vehicles that are stored atthe City's
impound lot; the Police Department and wrecker service companies
have agreed to enhance public safety by ensuring that all tow vehicles
have appropriate safety equipment to protect citizens, personnel, and
the environment; to ensure that towing companies on the City's
wrecker service list charge reasonable towing fees and adhere to the
regulations set forth in the companies' contract with the City, a Towing
Advisory Committee will be appointed by the City Manager, which
Committee will meet quarterly and will be composed of representatives
from the community, City of Roanoke Police Department, other public
safety departments, and the towing industry; and recommended
changes have been reviewed and approved by the City Attorney's Office
and representatives of wrecker service companies that are included on
the Roanoke City Towing list.
The City Manager recommended that Council approve proposed
changes to the City Code; that the City Manager be authorized to
appoint a Towing Advisory Committee; and that the City Manager be
authorized to execute wrecker service contracts.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
351
Following discussion, it was the consensus of Council to refer
the matter back to the City Manager and the City Attorney for review in
regard to inclusion of a non-discrimination clause in all City contracts.
BUDGET-HOUSING/AUTHORITY-DOWNTOWN NORTH-HENRY
STREET REVIVAL COMMITTEE: The City Manager submitted a written
report advising that on August 16, 1999, Council approved the City's
investment concept to provide up to $5 million for a public parking
garage and up to $3 million to improve public infrastructure in the
Greater Gainsboro Redevelopment Area to service the Roanoke Higher
Education Center, the Roanoke Neighborhood Development
Corporation's planned office building, and the development of market
rate apartments in the old Norfolk and Western General Office Building-
South; infrastructure improvements within the public rights-of-way
which include streets, utility systems, streetscapes, construction of a
public parking structure and surface parking areas, and extension of a
public alley, have been sufficiently finalized to identify the need to
acquire and assemble certain parcels of land to allow the garage to be
constructed; and the Roanoke Redevelopment and Housing Authority
has been charged with the responsibility of acquiring and assembling
such property.
It was further advised that a written cooperation agreement
should be executed between the Roanoke Redevelopment and Housing
Authority and the City of Roanoke to specifically outline property
acquisitions and related activities necessary to enable the City to
construct a public parking garage in the Greater Gainsboro
Redevelopment area; an appropriation of $550,000.00 to the Roanoke
Redevelopment and Housing Authority is anticipated to be needed to
secure the necessary properties, including legal and environmental
work; timing is critical to the construction of the garage in order to
insure that all properties will be available prior to anticipated award of
the construction contract; and funds are available in undesignated
capital fund interest to be used for this purpose.
The City Manager recommended that she be authorized to enter
into a Cooperation Agreement with the Roanoke Redevelopment and
Housing Authority and that Council authorize appropriation of
$550,000.00 to provide funds to the Roanoke Redevelopment and
Housing Authority to carry out activities as set forth in said agreement.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34811-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 86.)
ACTION:
Mr. Swain moved the adoption of Ordinance No. 34811-051500.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following resolution:
(#34812-051500) A RESOLUTION authorizing execution of a
Redevelopment Area Cooperation Agreement between the City of
Roanoke and the Roanoke Redevelopment and Housing Authority to
provide for implementation of certain aspects of the Redevelopment
Plan for the Gainsboro Community Program Area, which Plan was
approved by City Council on January 10, 1972 for the purpose of
revitalizing that part of the City known as the Gainsboro Community.
(For full text of Resolution, see Resolution Book No. 63, page 87.)
ACTION:
Mr. Swain moved the adoption of Resolution No. 34812-051500.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
REFUSE COLLECTION-PUBLIC WORKS: The City Manager
submitted a written report advising that on March 20, 2000, Council
authorized use of an alternate method of procurement identified as
"competitive negotiation for other than professional services" to
engage an organization qualified to collect, transport and dispose of
household hazardous wastes for a one day collection event, which is
one of the projects that came out of the agreements between the City
of Roanoke, and the United States and the Virginia Department of
Environmental Quality.
ACTION:
353
It was further advised that specifications were developed and
publicly advertised for the solicitation of proposals to collect, transport,
and dispose of household hazardous wastes during a one day period;
two responses were received and evaluated; and interviews were
conducted with representatives of both organizations; and the Proposal
Evaluation Team selected the firm of ECOFLO, Inc. of Greensboro, N.C.,
to provide the services.
The City Manager recommended that Council accept the proposal
of ECOFLO, Inc., in the amount of $130,000.00, with a project
contingency of $20,000.00, and authorize the City Manager to enter into
a contract, in a form to be approved by the City Attorney, for collection,
transportation and disposal of household hazardous wastes which is
scheduled to be held on June 17, 2000, from approximately 8:00 a.m. to
2:00 p.m.; and funding for the for the project is designated as follows:
$62,500.00 in Account No. 008-052-9672-9214 as part of the
agreement reached with the United States.
$62,500.00 in Account No. 008-052-9681-9214 as part of the
agreement reached with VADEQ.
$5,000.00 from donations received from the City of Salem
in Account No. 008-052-9672-8980.
$20,000.00 Contingency in Account No. 008-052-9672-9214
as part of the agreement reached with the United States.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#34813-051500) A RESOLUTION accepting the proposal of
ECOFLO, Inc., for providing the services necessary for a Household
Hazardous Waste Collection Day Event; authorizing the City Manager
to execute a contract for the same; and rejecting other proposals made
to the City for such services.
(For full text of Resolution, see Resolution Book No. 63, page 88.)
Mr. White moved the adoption of Resolution No. 34813-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
354
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
TRAFFIC-BUDGET-CONSULTANTS REPORTS-DOWNTOWN
NORTH: The City Manager submitted a written report advising that
Council appointed a committee to examine issues related to
development of property along Henry Street in the Gainsboro
Community; one of the adopted recommendations of the committee
was to study parking in downtown Roanoke; and the study area is
proposed to include the downtown area generally bounded by
Williamson Road, 5th Street, Elm Avenue and Wells Avenue, as well as
the Gainsboro neighborhood.
It was further advised that City staff has requested proposals
from qualified professional service firms to conduct the proposed
parking study, and the firm of Wilbur Smith Associates, Inc., has been
selected to conduct the proposed study, for a contract amount of
$44,000.00; and the study will include an inventory of public and private
parking in downtown Roanoke, an analysis of current and projected
parking demand, an evaluation of the operation of City owned parking
facilities, and a recommendation on appropriate strategies for
improving parking opportunities in downtown Roanoke.
The City Manager recommended that Council authorize the
Director of Finance to transfer $50,000.00 from Capital Improvement
Reserve - Streets and Bridges, to an account to be identified as
Downtown Parking Study, to fund the contract and to provide a
$6,000.00 contingency.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34814-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 89.)
Mr. Hudson moved the adoption of Ordinance No. 34814-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
355
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-ROANOKE CiViC CENTER-CONSULTANTS REPORTS:
The City Manager submitted a written report advising that the Civic
Center facilities are in need of an evaluation of existing HVAC systems
and a logical replacement and maintenance plan; and after
advertisement and interviews, a selection committee selected the firm
of Wiley & Wilson, A Professional Corporation as the best qualified
consultant for the proposed work.
It was further advised that a contract for architectural and
engineering services for an evaluation of the existing HVAC systems,
lighting, ice rink refrigeration needs and replacement plan, in the
amount of $80,000.00, has been negotiated with Wiley & Wilson, A
Professional Corporation, and funding for the services is available in
the fiscal year 2000 Capital Maintenance and Equipment Replacement
Program (CMERP) budget, as follows:
Professional Consultant Services
Contingency
Total Funding
$80,000.00
7,500.00
$87,500.00
The City Manager recommended that Council authorize a
contract for the above described work and that the City Manager be
authorized to execute a contract with Wiley & Wilson, A Professional
Corporation, in the amount of $80,000.00, with a project contingency of
$7,500.00; and that the Director of Finance be authorized to appropriate
$87,500.00 from fiscal year 2000 CMERP to an account in the Civic
Center Fund designated as "Civic Center HVAC Replacement Plan".
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34815-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Civic Center Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 90.)
356
ACTION:
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34815-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34816-051500) A RESOLUTION authorizing a contract with
Wiley & Wilson, A Professional Corporation, for the evaluation of
existing HVAC systems and a logical replacement and maintenance
plan for the Roanoke Civic Center facilities.
(For full text of Resolution, see Resolution Book No. 63, page 92.)
Mr. Harris moved the adoption of Resolution No. 34816-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-PARKS AND RECREATION: The City Manager
submitted a written report advising that the Mill Mountain Park
Improvements Project consists of construction of a new 2,100 square
feet Visitor Center and 1,500 square feet Picnic Shelter in Mill Mountain
Park; on February 7, 2000, Council approved the project at a total cost
of $530,957.00; and Building Specialists, Inc., is the general contractor
and the project is currently under construction.
It was further advised that the Department of Parks and
Recreation has indicated that private donations, in the amount of
$37,000.00, have been collected, with additional pledges in the amount
of $10,000.00 still outstanding, which brings the total amount generated
by private funding to $47,000.00, with ongoing fund raising efforts
continuing so as to reach a total of $50,000.00; the balance of pledges
is anticipated to be collected within 30 days; and the following items
are requested to be added to the project at a cost of $48,260.00:
ACTION:
357
The clerestory windows and required roof
structure, and all structural wood timbers
$ 45,435.00
The exterior concrete masonry units
$ 2,825.00
Cost Summary for the project is as follows:
Amount of initial Contract
Proposed Change Order No.
$530,957.00
48,260.00
Total Amount of Proposed Contract
$579,217.00
The City Manager recommended that she be authorized to
execute Change Order No. 1, in the amount of $48,260.00, with Building
Specialists, Inc., subject to the City receiving all necessary funding
before Change Order No. 1 is executed, and appropriate $48,260.00 to
Mill Mountain Park Improvements, Account No. 008-052-9711-9003, and
establish an accounts receivable to be designated as "Private Party
Contributions - Mill Mountain Visitors Center" in the amount of
$48,260.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34817-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 92.)
Mr. Harris moved the adoption of Ordinance No. 34817-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency ordinance:
(#34818-051500) AN ORDINANCE authorizing the City Manager's
issuance of Change Order No. 1 to the City's contract with Building
Specialists, Inc., for improvements to Mill Mountain Park; and providing
for an emergency.
358
ACTION:
(For full text of Ordinance, see Ordinance BookNo. 63, page 93.)
Mr. Harris moved the adoption of Ordinance No. 34818-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
CITY CODE-WATER RESOURCES-CONSULTANTS REPORTS:
The City Manager submitted a written report advising that on March 20,
2000, a seven member citizens committee appointed by Council
concluded its work which began in April 1998 by formally presenting its
recommendations to Council on the consultant's final report regarding
the Carvins Cove Comprehensive Land Use Plan; Chairperson
Elizabeth T. Bowles and Vice-Chairperson M. Rupert Cutler addressed
Council and strongly supported the recreational activities in the plan
with an emphasis on and a reminder that protection of Roanoke's water
supply remains its number one objective; and after discussion and
public comment, Council referred the report to the City Manager for
recommendation.
It was further advised that the Carvins Cove Reservoir Citizens
Advisory Committee recommended that Council: (1) direct City staff to
prepare, with citizen involvement, a management plan for water quality
protection and recreation use of the City owned Carvins Cove
Reservoir, based on the Whitesell Orrison conceptual land use plan,
which covers such issues as trail redevelopment and user fees; and (2)
initiate joint planning efforts with representatives of Roanoke and
Botetourt Counties to assure long term protection of those parts of the
Carvins Cove Reservoir watershed not owned by the City to avoid
contamination of the parts of Catawba and Tinker Creeks which lie
above the tunnels into Carvins Cove Reservoir; and the Water
Department has met with the Department of Parks and Recreation and
key persons associated with the Mayor's Committee for People with
Disabilities regarding future implementation of the Plan.
The City Manager pointed out that the City Administration
accepts the report as a conceptual document that should guide future
decision-making in the management of the property and agrees with its
recommendations, with three exceptions: (1) The use of gasoline-
powered boat motors up to but not exceeding ten horsepower should
be allowed to continue; the reservoir is a large body of water and
359
electric trolling motors would not allow boats to safely return to the
docks during inclement weather; (2) open hunting should not be
allowed; however, the City administration would reserve the right to
use selective means to control any animal population that presents a
threat to the water supply with controlled hunting as a tool of last resort
and (3) the existing picnic area should not be moved, but erosion
control measures should be considered to address the concerns of the
consultant's report recommending relocation of the picnic shelter.
It was noted that the City administration supports the joint
management of the reservoir by the Water Department and the
Department of Parks and Recreation as presented in the consultant's
report by assigning responsibility for water supply matters to the Water
Department and administration of recreational activities to the
Department of Parks and Recreation; and the Director of Utilities,
subject to the City Manager's approval, should have the final decision
regarding the suitability of proposed recreational and other activities
in the Cove.
It was advised that the Water Department has budgeted for
installation of remote control gates for Catawba and Tinker tunnels; the
City is mandated by the 1996 Safe Drinking Water Act amendments to
complete a Source Water Assessment Plan in accordance with the
State Health Department's guidelines that will further address or
identify potential threats to the water supply in the reservoir to include
evaluation of the impact of farming (e.g., 200 cow farm upstream of
tunnel intake) on the water quality of receiving streams; the Source
Water Assessment Plan, to be completed by January 2001, is a
comprehensive study that will identify the boundaries of the
assessment areas that supply public water and inventory contaminants
and assess water system susceptibility to contamination, and the study
should enable the City to address and/or identify concerns regarding
Mr. Rupert Cutler's comments on land use in the Catawba and Tinker
watersheds; and the City administration suggests that the issue of a
conservation easement agreement with the Western Virginia Land Trust
and the Virginia Outdoors Foundation should be further evaluated as
to precise restrictions.
The City Manager transmitted information regarding the Virginia
Mountain Bike Patrol, a service currently provided at Explore Park,
which is a volunteer organization that enters into an agreement with
land managers to patrol trails designated for cycling; the program is
beneficial and the City administration will recommend the program for
support of the Land Use Plan as the City develops additional details of
recreation management.
36O
ACTION:
The City Manager recommended that Council adopt the Carvins
Cove Land Use Plan proposed by Whitesell Orrison, Inc., with the above
described modifications and adopt a resolution to amend the City Code
with regard to the following permitted activities at Carvins Cove
Reservoir:
Hiking
Bicycling
Horseback riding
Picnicking
Fishing
Boating
Use of gasoline boat motors not exceeding ten
horsepower except for designated patrol personnel
authorized by the City Manager.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#34819-051500) AN ORDINANCE amending subsection (b) of
§35-17, Designation and general use of recreational area, and §35-30,
Possession or discharge of firearms, of Division I. Generally, of Chapter
35, Offenses-Miscellaneous, of the Code of the City of Roanoke (1979),
as amended, to permit additional uses of the Carvins Cove area; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 94.)
Mr. Harris moved the adoption of Ordinance No. 34819-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Elizabeth T. Bowles, Co-Chair, Carvins Cove Land Use Advisory
Committee, appeared before Council in connection with the report and
advised that the Committee's first interest is in protecting the quality of
water and the safety of persons using Carvins Cove.
361
TRAFFIC-CITY CODE-LEGISLATION: The City Manager submitted
a written report advising that on March 20, 2000, Council amended
Chapter 20, Motor Vehicles and Traffic, of the Code of the City of
Roanoke (1979), as amended, to regulate inoperable motor vehicles on
any property zoned or used for residential purposes, or on any property
zoned for commercial or agricultural purposes; Council was advised
that an additional zoning inspector position had been transferred to the
code enforcement area to strengthen the City's efforts and assist the
existing two inspectors handling inoperable vehicles and zoning
issues; and Council was advised that additional amendments to the
inoperable vehicle code would be forthcoming to further improve
enforcement of inoperable vehicles.
It was further advised that the following amendments to the
inoperable vehicle ordinance are proposed to streamline and speed up
the vehicle removal process, limit the number of vehicles on a property,
and provide further consistency with state enabling legislation
contained in Section 15.2-905, Code of Virginia, 1950, as amended:
Section 20-124: The definition of an inoperable vehicle has
been changed to be consistent with state code. In order
to not be considered inoperable, a vehicle must be in
operating condition, display valid license plates and an
inspection decal that is not expired by more than 60 days.
Section 20-125(b): Only one inoperable vehicle is
permitted to be kept that is shielded or screened from
view (i.e. fence, not a tarp). Any other inoperable vehicles
must be kept within a fully enclosed building.
Section 20-126(a): Violations must be brought into
compliance within seven calendar days of the notice of
violation (currently ten days).
Section 20-126(c): Notice of an inoperable vehicle violation
is given to the property owner upon which the vehicle is
located and a violation notice (now an orange sticker) is
placed on the car. The requirements for notifying the
vehicle owner have been deferred until after the vehicle
has been removed and there is improved access to the
vehicle identification number.
362
ACTION:
Section 20-129: The appeals process has been simplified.
If a property owner is aggrieved, they can appeal, in
writing, within seven days of the violation notice. An
independent person appointed by the City Manager will
hear the appeal within ten days of the filing of the appeal.
In addition to the above amendments, it was noted that City staff
also is revising the City's contract for towing inoperable vehicles to
ensure better service and improve removal procedures; (this contract
is separate from the towing contract under consideration for vehicles
on public right-of-way); and these amendments and future towing
contract changes should result in inoperable vehicles being brought
into compliance or removed within 21 days instead of the current 30-45
day period.
The City Manager recommended that Council adopt an ordinance
authorizing amendments to Chapter 20, Motor Vehicles and Traffic, of
the Code of the City of Roanoke (1979), as amended; which
amendments are proposed in an effort to enhance the overall quality of
life in Roanoke's residential neighborhoods and to abate "junk car"
nuisances that are of concern to citizens.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#34820-051500) AN ORDINANCE repealing Article V, Kee_r)inp of
Inoperative Motor Vehicles, of Chapter 20, Motor Vehicles and Traffic,
Code of the City of Roanoke (1979), as amended, and adopting a new
Article VI, Keeping of Inoperable Motor Vehicles, in Chapter 20; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 96.)
Mr. Harris moved the adoption of Ordinance No. 34820-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ACTION:
363
CITY NURSING HOME-TOTAL ACTION AGAINST POVERTY-WEST
END CENTER: The City Manager submitted a written report advising
that the Roanoke City Nursing Home is scheduled for demolition in the
very near future; kitchen equipment is located in the facility that could
serve other organizations; Total Action Against Poverty's Transitional
Living Center (TAP-TLC) submitted a proposal requesting Community
Development Block Grant (CDBG) funds for, among other items,
replacement of the walk-in cooler/freezer in the TAP-TLC kitchen,
however, no CDBG funds were budgeted for TAP's request; the West
End Center for Youth is in the process of purchasing property located
at 1210 Patterson Avenue, S. W., and has requested kitchen equipment
to be installed in the building as they expand services; and funding
from CDBG will assist in purchase of the building.
It was further advised that the former Roanoke City Nursing
Home facility houses various pieces of kitchen equipment; a cooler/
freezer, which was purchased with General Funds, can be transferred
to TAP-TLC, and other available equipment could be transferred to the
West End Center; and equipment including the cooler/freezer must be
removed since the nursing home facility is scheduled for demolition.
In a good faith effort to assist two valuable entities in the City of
Roanoke, the City Manager recommended that she be authorized to
transfer the cooler/freezer currently located in the Roanoke City
Nursing home facility to the TAP-TLC facility and other kitchen
equipment, as needed, to the West End Center.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#34821-051500) A RESOLUTION authorizing the transfer of
kitchen equipment from the former Roanoke City Nursing Home to Total
Action Against Poverty's Transitional Living Center (TAP-TLC) and the
West End Center for Youth, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 63, page 101.)
Mr. Swain moved the adoption of Resolution No. 34821-051500.
The motion was seconded by Mr. Harris and adopted by the following
vote:
364
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-ECONOMIC DEVELOPMENT: The City Manager
submitted a written report advising that each fiscal year, Office of
Management and Budget staff monitor departmental and operating
expenses budgets and capital projects budgets to ensure that
expenditures are in line with budgeted amounts; and certain economic
development capital projects will require additional funding for
expenditures that will occur this fiscal year:
Economic Development-Capital Projects $332,931.00
Additional funds are needed for pending Economic
Development initiatives, studies, and promotional
materials.
It was further advised that with over three quarters of the fiscal
year complete, revenue trends indicate the following revenue sources
will outperform their estimate by a significant amount:
The personal property estimates were set conservatively
for fiscal year 2000 due to Iow growth in fiscal year 1998.
It is now apparent that it will outperform estimates for
fiscal year 2000.
The City will hold a second surplus equipment sale this
fiscal year, which is anticipated to generate revenue
beyond the estimate.
The following revenue estimate adjustments are recommended:
Personal Property Tax
Sale of Surplus Property
Total
$445,000.00
50,000.00
$495,000.00
It was noted that the School Board receives 36.42 per cent of
local tax revenues according to the formula used by the City and school
administration to share revenues; based on the above revenue estimate
adjustments, the School Board will receive an additional $162,069.00
of funding; (revenue from sale of surplus property is not shared); and
the amount of revenue available for City administration funding needs
totals $332,931.00.
365
The City Manager recommended that Council approve
adjustments to the fiscal year 2000 budget and appropriate funds, as
follows:
Revenues:
Personal Property Tax
Sale of Surplus Property
Total
Expenditures:
Transfer to School Fund
(001-020-1234-0130)
(001-020-1234-0861)
(001-004-9310-9530)
Transfer to Capital Projects Fund
- Economic Development (001-004-9310-9508)
$445,000.00
50,000.00
$495,000.00
$162,069.00
332,931.00
ACTION:
Total $495,000.00
She further recommended that Council appropriate funds totaling
$332,931.00 to an account in the Capital Projects Fund to be
established by the Director of Finance and designated as "South
Jefferson".
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34822-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 102.)
Mr. Hudson moved the adoption of Ordinance No. 34822-051500.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
CITY CODE-PENSIONS: The City Manager and Director of
Finance submitted a joint report advising that the 1994 session of the
Virginia Acts of Assembly requested the Virginia Retirement Systems
366
(VRS) and the Association for Municipal Retirement Systems of Virginia
(AMRS) to study the portability of retirement benefits between the
Commonwealth and its political subdivisions; and the following
political subdivisions have established local retirement plans in lieu of
participat;ng in VRS:
Cities of:
Charlottesville
Danville
Falls Church
Newport News
Norfolk
Portsmouth
Richmond
Roanoke
Counties of:
Arlington
Fairfax
Powhatan
Town of: Farmville
The Portsmouth retirement system was closed to any new employees
after July 1, 1995; and Powhatan and Farmville have defined
contribution plans.
It was further advised that on December 18, 1995, Council
adopted Resolution No. 32792 authorizing the concept of portability;
the 1996 Session of the Virginia Acts of Assembly approved portability
of service credit between the VRS and certain political subdivisions of
the Commonwealth having defined benefit plans (Section 51.1-143.1
and 51.1-801.1 of the Code of Virginia, as amended); pension portability
provides employees with the opportunity to transfer their pension
benefits when they transfer from one Virginia government employer
and go to another; major advantages of portability are recruiting,
encourage job opportunity mobility, provide more adequate retirement
benefit and reduce record maintenance and costs; and portability of
retirement benefits between the Commonwealth and its political
subdivisions is a benefit current employees have requested.
It was explained that portability issues that must be considered
in transfer agreements are: years of service may not transfer year for
year; after assets are transferred, members agree to forfeit all rights to
benefits ~,nder the original plan; and reciprocal agreements must be
established with each system - potentially ten agreements; and each
retirement system has different structures and actuarial assumptions.
ACTION:
367
The City Manager and the Director of Finance recommended that
Council approve portability and authorize the Board of Trustees to
approve portability agreements with other Virginia public retirement
plans; portability is recommended only for members of the Employees'
Supplemental Retirement System (ESRS); there are approximately 159
current City employees who are members of the Employees' Retirement
System (ERS), therefore, it is recommended that a window of
opportunity be available from July I through July 31 for those
employees to transfer to the ESRS.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
(#34823-051500) AN ORDINANCE amending Chapter 22.1,
Pensions and Retirement, of the Code of the City of Roanoke (1979), as
amended, by amending §22.1-22, Definitions, with regard to the
definition of "membership service", and by adding a new §22.1-43.1,
Portability of service - ESRS; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 103.)
Mr. Swain moved the adoption of Ordinance No. 34823-051500.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Swain moved that the following ordinance be placed upon its
first reading:
(#34824) AN ORDINANCE amending and reordaining §22.1-3,
Membership Generally, of Chapter 22.1, Pensions and Retirement, of
the Code of the City of Roanoke (1979), as amended, by adding a new
subsection, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 128.)
The motion was seconded by Mr. Harris and adopted by the
following vote:
368
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
CITY ATTORNEY:
CITY CODE-PENSIONS-COUNCIL: The City Attorney submitted
a written report transmitting an ordinance which will allow beneficiaries
of the City's retirement plan who are drawing a pension, and who are
elected to City Council, to elect either to discontinue receiving such
pension and to accrue additional service credit, or to continue to
receive the pension, but forego the accrual of additional service credit,
which ordinance was reviewed by Mays and Valentine, legal advisors
to the City's Pension Plan, who advised that the ordinance is consistent
with pension plan laws.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that the following ordinance be placed upon its
first reading:
(#34825) AN ORDINANCE amending Chapter 22.1, Pensions and
Retirement, of the Code of the City of Roanoke (1979), as amended, by
amending §22.1-11, Restoration of beneficiaries to membership, by the
addition of a new subsection (e) to provide an option to certain
beneficiaries regarding pension benefits and additional creditable
service; and providing for an effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 129.)
The motion was seconded by Mr. White and adopted by the
following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS: The City Attorney submitted a
written report advising that on May 1,2000, Council adopted Ordinance
No. 34779-050100 accepting the bid of Aaron J. Conner, General
Contractor, Inc., for the Clara Avenue and Knollwood Road Culvert
Replacement and the Deyerle Road Storm Drain Project; and during
ACTION:
369
contract review process, it was discovered that two numbers were
inadvertently transposed in the bid amount in Ordinance No. 34779-
050100.
The City Attorney transmitted a measure correcting the bid
amount from $537,301.90 to the correct amount of $573,301.90.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34826-051500) AN ORDINANCE amending Ordinance No. 34779-
050100 to correct the bid amount for the award of a contract to replace
the undersized street culverts on Clara Avenue and Knollwood Road,
and constructing a storm drain system along Deyerle Road near
Valentine Avenue; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 105.)
Mr. Hudson moved the adoption of Ordinance No. 34826-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
REPORTS OF COMMITTEES:
TRAFFIC-BUDGET-SIGNALS AND ALARMS-STREETS AND
ALLEYS: Council Member Carroll E. Swain, Chairperson, Bid
Committee, presented a written report on behalf of the Committee, in
connection with bids received by the City for signalization of the
Plantation Road/Preston Avenue intersection. :
The Bid Committee recommended that Council accept the bid of
J. B. Moob'e Electrical Contractor, Inc., in the amount of $63,423.00, in
a form to be approved by the City Attorney, with a project contingency
of $8,000.00, and 90 consecutive calendar days for completion of the
work; and authorize the Director of Finance to transfer $71,423.00 from
1999 bond Account No. 008-052-9709-9191, to a new account to be
designated as Signalization of Plantation Road/Preston Avenue.
370
ACTION:
ACTION:
The City Manager concurred in the recommendation of the Bid
Committee.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34827-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 106.)
Mr. Swain moved the adoption of Ordinance No. 34827-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34828-051500) AN ORDINANCE accepting the bid ofJ. B. Moore
Electrical Contractor, Inc., for the signalization of Plantation
Road/Preston Avenue, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 107.)
Mr. Swain moved the adoption of Ordinance No. 34828-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
371
SIDEWALK/CURB AND GUTTER-BUDGET-STREETS AND
ALLEYS: Council Member Carroll E. Swain, Chairperson, Bid
Committee, presented a written report on behalf of the Committee, in
connection with bids received by the City for completion of the year
2000 paving program.
The Bid Committee recommended that Council accept the bid of
Adams Construction Company, in the amount of $1,952,443.10, in a
form to be approved by the City Attorney, and establish a contingency
of $64,350.00 and 180 consecutive calendar days for completion of the
work; appropriate $300,000.00 in CMERP funding to Street Paving,
Account No. 001-052-4120-2010; transfer $100,000.00 from Transfer to
Capital Projects Fund (fiscal year 1999-2000) to Street Paving, Account
No. 001-052-4120-2010; and reject all other bids received by the City.
The City Manager concurred in the recommendation of the Bid
Committee.
ACTION:
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34829-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 108.)
Mr. Swain moved the adoption of Ordinance No. 34829-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34830-051500) AN ORDINANCE accepting the bid of Adams
Construction Company for paving and profiling of various streets, upon
certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
372
ACTION:
ACTION:
(For full text of Ordinance, see Ordinance Book No. 63, page 109.)
Mr. Swain moved the adoption of Ordinance No. 34830-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS-BUDGET: Council Member
Carroll E. Swain, Chairperson, Bid Committee, presented a written
report on behalf of the Committee, in connection with bids received by
the City for construction of the Chesterton Street Sanitary Sewer
Replacement project.
The Bid Committee recommended that Council authorize the City
Manager to execute a contract with J. P. Turner and Brothers,
Incorporated, in a form acceptable to the City Attorney, in the amount
of $80,015.00, with a project contingency of $7,985.00, and 90 days for
completion of the work; reject all other bids received by the City; and
authorize the Director of Finance to appropriate $98,000.00 from Sewer
Fund Retained Earnings to a project account designated as
"Chesterton Street Sewer Project" and provide for a project
contingency and engineering of the project.
The City Manager concurred in the recommendation of the Bid
Committee.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34831-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Sewage Fund Appropriations, and providing
for an em3rgency.
(For full text of Ordinance, see Ordinance Book No. 63, page 110.)
Mr. Swain moved the adoption of Ordinance No. 34831-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
373
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34832-051500) AN ORDINANCE accepting the bid ofJ. P. Turner
and Brothers, Incorporated, for installing approximately 1,000 feet of
sewer main along Chesterton Street, upon certain terms and conditions
and awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
(For full text of Ordinance~ see Ordinance Book No. 63, page 111.)
Mr. Swain moved the adoption of Ordinance No. 34832-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
RAIL SERVICE: Mr. White advised that for a number of years, the
Mayor has advocated the return of passenger rail service to the
Roanoke Valley and to that end, he has met with officials in
Washington, D. C. and Richmond, Virginia, to address the issue. He
spoke in support of appointment of a committee to insure that the
Roanoke Valley's interest in passenger rail service is protected, and
advocated and that the Roanoke Valley is a part of any final decisions
regarding funding. He suggested that Council appoint a Passenger Rail
Service Study Committee composed of the following persons:
374
Mayor David A. Bowers
City Manager Darlene L. Burcham
Executive Director of Downtown Roanoke, Inc., R. Matthew Kennell
State Senator John S. Edwards
Council Member Carroll E. Swain
Mr. White moved that Council appoint a Passenger Rail Study
Committee composed of the above named individuals, the primary
purpose of which will be to advocate passenger rail service to the
Roanoke Valley and that the committee will serve for a period of three
years from the date of appointment. The motion was seconded by Mr.
Hudson and adopted by the following vote:
AYES: Council Members White, Harris, Hudson, Swain and Mayor
Bowers ........................................................................................ 5.
NAYS: Council Member Wyatt ................................................. 1.
Ms. Wyatt requested that the record reflect that not having had
any previous discussions with Mr. White regarding the motion, and this
being her first knowledge of the proposal to appoint a Passenger Rail
Study Committee, she could not support the motion.
Mayor Bowers and Council Member Swain advised that they
would serve at the pleasure of the current Council and the incoming
Council as of July 1, 2000.
ROANOKE NEIGHBORHOOD PARTNERSHIP: Vice-Mayor Harris
advised t~at in the past, Council has participated in neighborhood tours
and requested that the City Manager work with the Roanoke
Neighborhood Partnership Steering Committee to reinstate late
afternoon neighborhood tours within the next 30 - 60 days.
Without objection by Council, the Mayor advised that the matter
would be referred to the City Manager.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 5:55 p.m., the Mayor declared the meeting in recess.
At 6:50 p.m., the meeting reconvened in the Council Chamber
with all Members of the Council in attendance, Mayor Bowers presiding.
ACTION:
ACTION:
375
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Swain moved that each Member of City Council certify to the best of his
or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
OATHS OF OFFICE-COMMITTEES-ROANOKE VALLEY
RESOURCE AUTHORITY: The Mayor advised that there is a vacancy on
the Roanoke Valley Resource Authority Board of Directors created by
the resignation of Kit B. Kiser, and called for nominations to fill the
vacancy.
Mr. Swain placed in nomination the name of Robert K. Bengtson.
There being no further nominations, Mr. Bengtson was appointed
as a City Representative to the Roanoke Valley Resource Authority
Board of Directors, for a term ending December 31, 2000, by the
following vote:
FOR MR. BENGTSON: Council Members White, Wyatt, Harris,
Hudson, Swain and Mayor Bowers .................. J- ............................ 6.
At 6:53 p.m., the Mayor declared the meeting in recess until
7:00 p.m.
On Monday, May 15, 2000, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City
of Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
376
PRESENT: Council Members William White, Sr., Linda F. Wyatt,
Wendell H. Butler (officially took his seat on Council to fill the
unexpired term of James O. Trout, deceased, ending June 30, 2000),
C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor
David A. Bowers .......................................................................... 7.
ABSENT: None ................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William
M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Vice-
Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of
America was led by Cub Scouts, Pack #1, First Presbyterian Church.
LOCAL COLORS: Ms. Pearl Fu, representing the Roanoke
Region, National Conference for Community and Justice, the
organization that adopted Local Colors, advised that the year 2000
Local Colors celebration will be bigger and better, having grown from
only four countries ten years ago to over 60 countries to be represented
in the year 2000 celebration. She invited Council Members to attend
activities on Sunday, May 21, 2000 from 12:00 noon until 5:00 p.m., on
the City Market and inside Center in the Square; whereupon she
introduced some of the participants who were dressed in native
costume.
Wendy Moore, Executive Director, NCCJ, expressed appreciation
to Council for a grant through the Citizen Services Committee that will
allow Local Colors to be a year round program by conducting training
sessions with teachers in Roanoke Valley schools, and workplace
diversity activities for inner faith programs.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council o~ Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, May 15, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Mr. and Mrs. A.
Dean Wilson that a 0.34 acre tract of land located at 4301 - 4305
Appleton Avenue, N. W., identified as Official Tax No. 6380108, be
ACTION:
377
rezoned from RS-3, Residential Single-Family District, to C-2, General
Commercial District, subject to certain conditions proffered by the
petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, April 27 and Thursday, May 4, 2000, and
in The Roanoke Tribune on Thursday, May 4, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission recommending that the
request be approved, advising that rezoning the small strip of land is
reasonable and will have no adverse effect on the adjacent residential
area, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that the following ordinance be placed upon its
first reading:
(#34833) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 638, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 130.)
The motion was seconded by Mr. Hudsom
The Mayor inquired if there were persons presentwho would like
to address Council with regard to the request. There being none,
Ordinance No. 34833 was adopted, on its first reading, by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ............................................................... 7.
NAYS: None ....................................................................... 0.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, May 15, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Consultants in
Cardiology Services, Inc., that a tract of land located on the north side
of Franklin Road, S. W., identified as Official Tax No. 1280602, be
378
ACTION:
rezoned from LM, Light Manufacturing District,
Commercial District, subject to certain conditions
petitioner, the matter was before the body.
to C-2, General
proffered by the
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, April 27 and Thursday, May 4, 2000, and
in The Roanoke Tribune on Thursday, May 4, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
petitioner proposes to use the site as a medical facilities complex
consisting of medical clinics, offices, laboratories and related retail and
medical service establishments, was before Council.
The City Planning Commission recommended that Council
approve the request, subject to certain proffered conditions.
(For full text, see report on file in the City Clerk's Office.)
Daniel F. Layman, Jr., Attorney, appeared before Council in
support of the request of his client.
Mr. White moved that the following ordinance be placed upon its
first reading:
(#34834) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 128, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 131.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34834 was adopted, on its first reading, by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
ACTION:
379
PARKS AND RECREATION-ROANOKE VISION, COMPREHENSIVE
DEVELOPMENT PLAN: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk having advertised
a public hearing for Monday, May 15, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of the City of
Roanoke that the City's Comprehensive Development Plan for Roanoke,
an element of Roanoke Vision, be amended to include the Parks Master
Plan as an element of said Plan, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, April 30, 2000, and Sunday, May 7, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission recommending that
Council approve the Comprehensive Parks and Recreation Master Plan
and formally adopt the Plan as an element of the City's Comprehensive
Plan, Roanoke Vision, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34835-051500) A RESOLUTION approving the Comprehensive
Parks and Recreation Master Plan, and amending Roanoke Vision, the
City's Official Comprehensive Development Plan for Roanoke, to
include the Comprehensive Parks and Recreation Master Plan.
(For full text of Resolution, see Resolution Book No. 63, page 112.)
Mr. Hudson moved the adoption of Resolution No. 34835-051500.
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons who would like to
address the matter; whereupon, the following persons appeared before
Council.
Ms. Kathy Hill, 509 Arbor Avenue, S. E., expressed concern that
the Parks Master Plan does not identify what is to be done in specific
parks, but instead summarizes overall plans for Roanoke's parks. She
added that the report does not refer to parks like Piedmont,
Morningside, and Eureka which were not referred to in the last Parks
Master Plan and the City is about to embark on another five to ten year
plan that makes no mention of those parks. She referred to two specific
neighborhoods that do not have parks: Edgewood/Morwanda Summit
380
off Melrose Avenue and the Ridgewood neighborhood. She advised
that some parks have restroom facilities, lighting, playground
equipmert, new signs, etc., while other City parks do not have the same
amenities, and some neighborhoods apply for mini grants through the
Roanoke Neighborhood Partnership to address their needs. She stated
that Piedmont Park does not have a basketball court, a baseball
diamond, or a soccer field, etc., the park caters to children ages two
through ten and beyond age ten, there is nothing for children to do
because they prefer a hard surface to play on; therefore, she requested
that the goals for Piedmont Park be addressed through the Parks
Master Plan. She called attention to previous discussions about
spending millions of dollars to replace Victory Stadium, and advised
that Victory Stadium should be renovated and the remainder of the
funds should be used to upgrade some of Roanoke's parks.
Beverly T. Fitzpatrick, Jr., Chairperson, Citizens Advisory
Committee for the Parks and Recreation Master Plan, advised that Ms.
Hill has expressed some of the concerns that were expressed by the
Citizens Advisory Committee and the 1100 citizens that participated in
the Parks Master Plan study. He explained that it was not the intent of
the study to decide which parks would be closed, or which parks would
receive ir~dividual playgrounds; however, once Council approves the
Master Plan, Phase I will involve such issues as equity and safety to
insure that amenities are distributed appropriately to all parks
throughout the City.
The Mayor requested that the Director of the Department of Parks
and Recreation meet with Ms. Hill to discuss her concerns.
Resolution No. 34835-051500 was adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-CITY PROPERTY: Pursuantto
Resolution No. 25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for Monday, May 15,
2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
a proposal of the City of Roanoke to convey, by quitclaim deed,
portions of City owned property located adjacent to the tracks of
Norfolk Southern Railway Company between Second Street and South
Jefferson Street, the matter was before the body.
ACTION:
381
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, May 7, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
Mr. Swain moved that the following ordinance be placed upon its
first reading:
(#34836) AN ORDINANCE authorizing the conveyance by
quitclaim deed to adjacent landowners any interest the City may have
in the residual portions of properties located to the rear of Warehouse
Row, adjacent to the railroad tracks of Norfolk Southern Railway
Company, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 63, page 133.)
The motion was seconded by Mr. Hudson.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34836 was adopted, on its first reading, by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
BONDS/BOND ISSUES-FLOOD REDUCTION/CONTROL: Pursuant
to instructions by Council and Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, May 15, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of the City of
Roanoke that Council approve a resolution authorizing the City to
contract a debt and issue general obligation public improvement bonds
of the City, in the principal amount of $7,500,000.00, for the purpose of
providing funds to defray the cost of the Roanoke River Flood
Reduction Project; a needed permanent public improvement, including,
without limitation, channel widening, construction of protective dikes
or berms in critical areas, flood proofing of certain buildings at the
City's Sewage Treatment Plant, replacement of Iow water bridges,
construction of a recreational trail and acquisition and construction of
a flood warning system, and acquisition of real property for the
foregoing: the general obligation public improvement bonds authorized
for issuance under the proposed resolution are to be issued under the
382
ACTION:
Public Finance Act of 1991, Title 15.2, Chapter 26, of the Code of
Virginia, 1950, in lieu of and in substitution for, and not in addition to
the general obligation bonds approved for issuance under the Charter
of the City of Roanoke at the special election held in the City on April
11, 1989, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Monday, May 1, 2000, and Monday, May 8, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#3.1837-051500) A RESOLUTION authorizing the issuance and
sale of seven million five hundred thousand dollars ($7,500,000.00)
principal amount of City of Roanoke, Virginia, general obligation public
improvement bonds; fixing the form, denomination and certain other
details of such bonds; authorizing the preparation of a preliminary
official statement and an official statement and the distribution thereof
and the execution of a certificate relating to such official statement;
authorizing the execution and delivery of a continuing disclosure
certificate relating to such bonds; otherwise providing with respect to
the issuance, sale and delivery of such bonds; and authorizing and
providing for the issuance and sale of a like principal amount of general
obligation public improvement bond anticipation notes in anticipation
of the issuance and sale of such bonds.
(For full text of Resolution, see Resolution Book No. 63, page 113.)
Mr. Hudson moved the adoption of Resolution No. 34837-051500.
The motion was seconded by Mr. Swain.
Thc Mayor inquired if there were persons present who would like
to address the matter whereupon, Elizabeth Belcher, Roanoke Valley
Greenways Coordinator, advised that many persons from all walks of
life use and enjoy the Roanoke River for recreation and Roanoke
should not lose site of the valuable resource that it has in the Roanoke
River. As the City moves forward with the flood reduction project, she
requested the following: (1) continue to review the project critically to
insure that the Roanoke River continues to be a river and not a storm
water management facility; and (2) that the greenway project not be
forgotten and that the City find ways to construct the greenway in
conjunction with the flood control project which will be the most
economical way to address the matter.
383
Resolution No. 34837-051500 was adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
CITY CODE-ZONING: Pursuant to Resolution No. 25523 adopted
by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, May 15, 2000, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the
City of Roanoke to amend and revise Sec. 36.1-693, Notice of hearing,
of the Code of the City of Roanoke (1979), as amended, to provide for
certain forms of notification of the owners of property which is subject
to a rezoning, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, April 30, 2000, and Sunday, May 7, 2000.
A report of the City Planning Commission advising that a
massive rezoning of over 1,100 properties in Greater Raleigh Court was
undertaken by the Planning Commission in December, 1999, which
required the individual posting of each property that was proposed for
rezoning; this posting, or notice of hearing for the Planning
Commission, was required by the City's zoning regulations and is in
addition to the individual mailing notice to property owners and legal
advertising requirements (two ads) stipulated by the Code of Virginia;
and the posting activity in Greater Raleigh Court required several days'
work for approximately 15 City staff in preparing and placing notices on
the subject properties.
It was further advised that future rezonings of similar size may
occur in the future to correct zoning and land use patterns in
accordance with prepared neighborhood plans; in an effort to modify
this labor intensive effort to one that is more reasonable to implement,
the Planning Commission considered a request to amend the zoning
ordinance; and two alternatives were considered, i.e.: (1) eliminate the
provision entirely or (2) require the individual posting of properties, if
they were 25 or less in number, and the posting of notices at street
intersections if greater than 25 properties are affected.
It was explained that on February 22, 2000, these alternatives
were shared with 28 City neighborhood leaders in the form of a letter
requesting comments; staff received two comments from Evelyn
Bethel, representing Historic Gainsboro, who advocated the alternative
384
that required posting of 25 properties or less and posting any higher
number at intersections and Bill Bestpitch, representing Old
Southwest, Inc., who advocated the posting of all properties, regardless
of the number; and the matter was also discussed at a President's
Council meeting in March and received general support from those in
attendance for the change that allowed posting at intersections for
properties greater than 25.
The City Planning Commission recommended that Council
approve a zoning ordinance amendment for the posting of properties
for Planning Commission public hearings; the revised provision will
continue to provide for posting of hearings before the Planning
Commission; if there are 25 or less properties involved, each property
would be posted; however, if there are more than 25, street
intersections would be posted notifying the public of the hearing; and
these notices will be in addition to written notification of all affected
property owners and two legal advertisements, as required by State
law.
(For full text, see report on file in the City Clerk's Office.)
The Mayor inquired if there were persons in attendance who
would like to address the matter; whereupon, the following persons
spoke.
Mr. William D. Bestpitch, 381 Washington Avenue, S. W., referred
to the report of the City Planning Commission which states that two
alternatives were under consideration and further states that on
February 22, 2000, the two alternatives were shared with 28 City leaders
in the form of a letter requesting their comments. He advised that his
copy of the letter dated February 22, 2000, requested comments on the
first alternative, however, the second alternative was not included, nor
was it communicated at any other subsequent time, therefore, he could
not say whether Old Southwest, Inc., as an organization, would support
or oppose the alternative that is presently before Council to post the
notice of rezoning of property at intersections of 25 properties or more.
He stated that in the interest of better communication with citizens and
neighborhood groups, good practice would dictate that they be copied
on reports of the City Planning Commission so they will know that the
information which is being presented to Council represents their
involvement.
Mr. James Armstrong, 619 Highland Avenue, S. W., advised that
the proposal stems from notification requirements relative to the major
zoning change that Council approved in Raleigh Court. He stated that
385
he was impressed with the Raleigh Court proposal as it worked its way
through the process and the degree to which the current notice
requirements did an effective job in communicating the character and
magnitude of the proposed zoning change to adjoining property owners
and to other members of the Raleigh Court neighborhood who may or
may not have been involved with the neighborhood association and to
those who do not live in Raleigh Court who were not as familiar with
the proposal. He advised that having worked in local government for
a number of years, he understands the nuisance that notice
requirements represent for Planning Departments and City Planning
Commissions, but in the case of a zoning change such as the Raleigh
Court issue, the nuisance was worth the effort because it did a good
job in keeping persons informed of the changes that were being
proposed. He added that the alternative he is familiar with would not
accomplish that end and agreed with Mr. Bestpitch that he was
unaware of another alternative until this evening. Although it
represents somewhat of a compromise, he stated that he does not
believe that posting notices at corners of City blocks would be as
effective in communicating a large zoning change as was the procedure
that was used in the Raleigh Court rezoning. He advised that he
supports the concept of making local government as efficient as
possible, but current notification requirements have done a good job
in terms of keeping persons informed.
Ms. Wyatt offered a substitute motion that the matter be referred
back to the City Planning Commission for further study, report and
recommendation to Council. The motion was seconded by Mr. Harris
and adopted.
CITY CODE-BUILDINGS/BUILDING DEPARTMENT-ZONING:
Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for
Monday, May 15, 2000, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of the City of Roanoke to amend and
revise Sec. 36.1-590, Generally, Sec. 36.1-593, Nonconforming
structures, and Sec. 36.1-594, Nonconforming uses of structures, of the
Code of the City of Roanoke (1979), as amended, to permit the
reconstruction, but not enlargement, of a nonconforming structure in
the event of any damage to the structure from fire, flood or other
natural disaster, and to permit the continuation of the residential use
of a structure in the event of any damage to the structure from fire,
flood or other natural disaster, under certain circumstances, the matter
was before the body.
386
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, April 30, 2000, and Sunday, May 7, 2000.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission recommending that
Council approve the proposed amendment, was before the body.
ACTION:
Mr. Hudson moved that the following ordinance be placed upon
its first reading:
(#34838) AN ORDINANCE amending Sec. 36.1-590, Generally,
§36.1-593, Nonconforming structures, and §36.1-594, Nonconforming
uses of structures, of Chapter 36.1, Zonin~h of the Code of the City of
Roanoke (1979), as amended, to regulate nonconforming structures
and nonconforming uses of structures.
(For full text of Ordinance, see Ordinance Book No. 63, page 133.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34838 was adopted, on its first reading, by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
CITY CODE-ZONING: Pursuant to Resolution No. 25523 adopted
by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, May 15, 2000, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the
City of Roanoke to amend and revise Sec. 36.1-25, Definitions, Sec.
36.1-126, Permitted uses, Sec. 36.1-145, Permitted uses, Sec. 36.1-511,
General requirements for all day care centers, and Sec. 36.1-512, Day
care homes, of the Code of the City of Roanoke (1979), as amended, to
broaden the application of the Zoning Ordinance to include day care
homes in which care is provided for up to and including six children,
to reduce the amount of required outdoor play area for day care centers
in all districts other than residential districts, and to require that certain
day care centers be at least 1,500 feet apart, the matter was before the
body.
ACTION:
387
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, April 30, 2000 and Sunday, May 7, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission recommending that
Council approve the proposed amendments, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that the following ordinance be placed upon its
first reading:
(#34839) AN ORDINANCE amending §36.1-25, Definitions,
subsection (5) of§36.1-126, Permitted uses, subsection (6) of §36.1-145,
Permitted uses, subsections (a) and (b) of §36.1-511, General
requirements for all day care centers, and subsection (a) of §36.1-512.
Day care homes, of Chapter 36.1, ZoninG_, of the Code of the City of
Roanoke (1979), as amended, to broaden the application of the zoning
ordinance to include day care homes in which care is provided for up
to and including six children, to reduce the amount of required outdoor
play area for day care centers in all districts other than residential
districts, and to require that certain-day care centers be at least fifteen
hundred (1,500) feet apart.
(For full text of Ordinance, see Ordinance Book No. 63, page 136.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the proposed amendment. There
being none, Ordinance No. 34839 was adopted, on its first reading, by
the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
388
REPORTS OF COMMITTEES:
STREET NAMES-STREETS AND ALLEYS: A report of the City
Planning Commission recommending denial of the request of V. Wolfe,
President, Gainsboro Neighborhood Alliance, to rename an existing
public street know as Cherry Avenue, N. W., to Gainsboro Hill, N. W.,
was before Council.
It was advised that there is another street bearing the name
Cherry Street in the Roanoke Valley Metropolitan Area; this street,
however, is located in the City of Salem; in the City of Roanoke, there
is currently an existing "Cherry Hill Road" and a "Cherry Hill Circle",
which streets are located in the northwest section of the City; the
subject street, Cherry Avenue, N. W., rises in a steep incline from its
intersection with McDowell Avenue, and the land on which the street
section is located is situated at a higher elevation than lands to the east
and south; the street and the properties adjacent to the street are
located on a "hill" and the street is in alignment with a one-block
section of Chestnut Avenue, N. W., which extends from the other side
of 5th Street, N. W., in a westerly direction; and if the proposed new
street name is extended for purposes of street name continuity, to
include this one-block section of street will require address changes
for 20 or more existing residences.
The City Planning Commission recommended that Council deny
the request to rename the existing public street, Cherry Avenue, N. W.,
to the new name of Gainsboro Hill, N. W.
(For full text, see report on file in the City Clerk's Office.)
The Mayor inquired if a member of Council would like to offer a
resolution, changing the name of Cherry Hill Avenue, N. W., to
Gainsboro Hill, N. W., to which there was no response; therefore, the
request was denied.
STREET NAMES-STREETS AND ALLEYS: A report of the City
Planning Commission recommending approval of the request of
Molly T. Dodson for the City to assign an official name to a certain
public alley as the same extends through Block 60, between 22nd
Street and 23rd Street, S. W., was before Council.
It was advised that according to the City's real estate records,
there are four residences in building 2217 and three residences in
building 2221, all of which front upon the public alley at the rear of the
building complex; Section 36.1-406 (Zoning) of the Code of the City of
ACTION'
389
Roanoke (1979), as amended, provides that "Every building hereafter
erected or moved shall be on a lot which has frontage on an improved
public street"; this section further provides that "All structures shall be
so located on lots as to provide safe and convenient access for
servicing, fire protection and off-street parking"; the subject
development is located on a single lot with frontage on a public street
(Jefferson Street) and therefore, meets City regulations; however,
addressing for the two buildings on the alley presents confusion and
should be resolved; no improvements to the alley are required and
Section 15.2-2019, Code of Virginia (1950), as amended, authorizes a
locality to name its streets, roads and alleys.
The City Planning Commission recommended that Council
approve the request to officially name and designate the public alley
extending through Block 60, between 22nd Street and 23rd Street,
S. W., as "Jefferson Mews, S. W.".
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#34840-051500) A RESOLUTION authorizing the City Manager to
officially name public right-of-way located within the City.
(For full text of Resolution, see Resolution Book No. 63, page 125.)
Mr. Swain moved the adoption of Resolution No. 34840-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers .......................... , ..................................... 7.
NAYS: None ....................................................................... 0.
STREET NAMES-BRIDGES: A report of the City Planning
Commission recommending denial of the request of Evelyn D. Bethel,
President, Historic Gainsboro District, Inc., to rename a certain portion
of 2nd Street, S. W., from its intersection with Salem Avenue to its
intersection with Day Avenue, to the new name of Gainsboro
Road, S. W.; and further recommending approval of the request to
rename the new bridge spanning the Norfolk Southern Railway lines,
between Salem Avenue and the Gainsboro neighborhood, Gainsboro
Bridge, was before Council.
390
Itwas advised thatthe City's street naming policy and procedure
provides that in any case where a name for a new street is proposed or
a new name for an existing street is proposed, such names should
relate to one or more of the following elements:
2.
3.
4.
Area of the street location;
Historical relationship to the area;
Name of a deceased, noted person, related to the area; or
Any other suitable name that is considered by the City
Manager or the community to be fitting, applicable and in
compliance with all other street naming guidelines.
It was explained that extending the street name, Gainsboro Road, from
Salem Avenue to Day Avenue would be consistent with one element of
the City's street naming policy, as it would promote street name
continuity; historically, however, the City has not previously
undertaken, without due justification, the renaming of existing public
streets and requiring property owners, businesses or residents to
change their existing addresses for purposes of establishing street
name continuity; only in cases where multiple street names have been
the subject of consistent complaints related to recurring mail delivery
problems or other general confusion of locations, has the City acted to
re-establish street name continuity; the southernmost boundary of the
Greater Gainsboro community is the Norfolk Southern railway lines,
adjacent to Salem Avenue, S. W.; the northernmost boundary of the
Greater Gainsboro community is Orange Avenue/U. S. 460 East; the
relatively recent realignment of certain older and former street rights-of-
way between these two boundaries was, without any hesitation,
promptly and appropriately assigned the unified name of Gainsboro
Road, because of the direct historical relationship of the name to the
area surrounding the newly aligned street; however, the name,
Gainsboro, does not directly relate to the land areas surrounding the
subject section of 2nd Street, S. W., and City staff has been unable to
locate or identify any historical relationship that the proposed name
would have with the areas surrounding this section of 2nd Street, S. W.
It was further explained that a change in the existing street name
will require a change in address for a number of entities that front upon
this section of 2nd Street, S. W., and also create a gap or break in the
long standing grid of numerical designations for north/south street
alignments in the downtown area; the request to extend the street
name, Gainsboro Road, to Day Avenue, S. W., would provide a more
pronounced identification and public awareness of the Historic
Gainsboro District; however, it would not provide any level or degree
of improvement in street name identification for either the owners of
391
properties abutting the subject ~section of 2nd Street, S. W., or the
public at large, that would justify the inconvenience and costs of
address changes that would be effected upon the abutting property
owners and businesses; the new bridge spanning the Norfolk Southern
Railway lines by reason of its location and alignment, is a natural and
functional part of both Gainsboro Road, N. W., and the Greater
Gainsboro community; and if no other name is currently being
considered by Council, the name Gainsboro should be considered as
an appropriate name for the new bridge.
The City Planning Commission recommended that Council deny
the applicant's request to rename the described section of 2nd Street,
S. W., Gainsboro Road, S. W., and further recommended that Council
approve the request to rename the new bridge, Gainsboro Bridge.
(For full text, see report on file in the City Clerk's Office.)
The Mayor inquired if a Member of Council would like to offer a
measure renaming that section of 2nd Street, S. W., from its
intersection from Salem Avenue to its intersection with Day
Avenue, S. W., Gainsboro Road, S. W., to which there was no response;
therefore, the request was denied.
The Mayor further inquired if a Member of Council would like to
offer a measure naming the new bridge spanning the Norfolk Southern
Railway lines, between Salem Avenue and the Gainsboro
neighborhood, Gainsboro Bridge, to which there was no response;
therefore, the request was denied.
OTHER HEARING OF CITIZENS:
TRAFFIC-STREETS AND ALLEYS: Daniel Brugh, representing
Brugh's Body Shop, located at the corner of 10th Street and Moorman
Road, N. W., read a prepared statement expressing certain concerns
with regard to the widening of 10th Street, advising that of the 19
persons who addressed Council at its meeting on April 17, 2000, few of
those individuals live in the corridor of traffic and will not have their
lives directly affected. He stated that the information that was
presented by Virginia Department of Transportation officials four years
ago does not portray a quiet, picturesque 10th Street neighborhood in
the future; 10th Street is, and will continue to be, a main traffic artery
between southwest and northeast Roanoke; currently the southern end
of 10th Street is not a quiet neighborhood, but a commercially-zoned
district with heavy truck traffic and this traffic must use the four-lane
10th Street Bridge to a three-block long bottleneck to access Route 460
392
East and West or 1-581 North and South. He advised that the industrial
area off Andrews Road has certain areas designated for commercial
development; and properties along the southern end of 10th would be
prime locations for investment if infrastructure is sufficient to
accommodate future traffic patterns.
Mr. Brugh stated that neighborhoods are a very important part of
the life of a city, but jobs, development and a growing tax base keep a
city from wilting.
(For full text, see statement on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the remarks
would be referred to the City Manager to meet with Mr. Brugh to
discuss his concerns.
There being no further business, the Mayor declared the meeting adjourned
at 8:27 p.m.
EST:
Mary F.~P rker
City Clerk
APPROVED
David A. Bowers
Mayor
393
SPECIAL SESSION ...... ROANOKE CITY COUNCIL
May 17, 2000
10:00 a.m.
The Council of the City of Roanoke met in special session on Wednesday,
May 17, 2000, at 10:00 a.m., in the City Council Chamber, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Section 10, Meetings of Council, of the Charter of the
City of Roanoke.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, William White, Sr., Wendell H. Butler and Mayor David A. Bowers ............... 6.
ABSENT: Council Member Linda F. Wyatt ................................................... 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; Gary Tegenkamp,
Assistant City Attorney; and Mary F. Parker, City Clerk.
The invocation was delivered by Vice-Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
COUNCIL: The Mayor referred to the following communication
calling the special meeting of Council for the purpose of convening in
Closed Meeting to discuss a matter relating to acquisition of real
property for public purposes:
"May 16, 2000
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Harris and Members of Council:
Pursuant to §10, Meetings of Council of the Charter of the City of
Roanoke, I am calling a Special Meeting of City Council to be held at
10:00 a.m., on Wednesday, May 17, 2000, in the City Council Chamber,
for the purpose of a Closed Meeting to discuss acquisition of real
394
property for public purposes, pursuant to §2.1-344.A.3, Code of Virginia
(1950), as amended, and to meet thereafter in open session to take
certain actions relating thereto.
Sincerely,
David A. Bowers
Mayor
DAB:MFP:ec
CC:
The Honorable Ralph K. Smith, Mayor-Elect
The Honorable William H. Carder, Vice-Mayor-Elect
The Honorable William D. Bestpitch, Council Member-Elect
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director, Real Estate Valuation
Mr. Hudson moved that Council convene in a Closed Meeting to
discuss specific legal matters requiring the provision of legal advice by
counsel, pursuant to Section 2.1-344 (A) (3) Code of Virginia (1950), as
amended. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Harris, Hudson, Swain, White, Butler
and Mayor Bowers ......................................................................... 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent).
At 10:05 a.m., the Mayor declared the meeting in recess.
At 10:40 a.m., the Special Meeting reconvened in the City Council
Chamber, all Members of the Council were in attendance, with the
exception of Council Member Wyatt, Mayor Bowers presiding.
COUNCIL: Mr. Swain moved that each Member of Council certify
to the best of his or her knowledge that: (1) only public business
matters lawfully exempted from open meeting requirements under the
395
Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Hudson and adopted by the
following vote:
AYES: Council Members Harris, Hudson, Swain, White, Butler
and Mayor Bowers ......................................................................... -6.
NAYS: None ....................................................................... -0.
(Council Member Wyatt was absent.)
HOUSING/AUTHORITY-ECONOMIC DEVELOPMENT-INDUSTRIAL
DEVELOPMENT AUTHORITY-FIFTH DISTRICT EMPLOYMENT AND
TRAINING CONSORTIUM-HOSPITALS: Mr. Harris offered the following
resolution:
ACTION:
(#34841-051700) A RESOLUTION authorizing execution of a
Cooperation Agreement between the City of Roanoke and the Roanoke
Redevelopment and Housing Authority to provide for a study,
preparation and research required to be performed in connection with
establishment of a redevelopment area in a certain portion of the City.
(For full text of Resolution, see Resolution Book No. 63, page 126.)
Mr. Harris moved the adoption of Resolution No. 34841-051700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Butler and
Mayor Bowers ............................................................................. 5.
NAYS: None .................................................................... -0.
(Council Member White abstained from voting and Council Member
Wyatt was absent.)
Mr. Harris offered the following resolution:
(#34842-051700) A RESOLUTION authorizing the negotiation of
one or more performance agreements by and among the City of
Roanoke ("City"), Carilion Health System ("Carilion"), Carilion
Biomedical Institute ("CBI"), the Roanoke Redevelopment and Housing
Authority ("RRHA"), the Fifth District Employment and Training
396
Consortium ("FDETC") and/or the Industrial Development Authority of
the City of Roanoke, Virginia ("IDA") for the creation of a new
redevelopment area within the City, the construction of certain public
improvements within this area, the provision of certain incentives by
the City to developers within the redevelopment area, the creation
within the redevelopment area of a certain number of new jobs, and the
construction of tax producing facilities therein by Carilion and/or CBI.
(For full text of Resolution, see Resolution Book No. 63, page 127.)
ACTION:
Mr. Harris moved the adoption of Resolution No. 34842-051700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Butler, and
Mayor Bowers ............................................................................. 5.
NAYS: None ................................................................. 0.
(Council Member White abstained from voting and Council Member
Wyatt was absent.)
There being no further business, the Mayor declared the special meeting
adjourned at 10:45 a.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
C-2
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
lelephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
November 6, 2000
The Honorable Mayor and Members of
the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Ralph K. Smith
Mayor
RKS:sm
H:~Agenda. OO~xe.Ses on vacancies,wpd
Roanoke City Council
Regular Agenda Report
November 6, 2000
C-3
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Re: Request for Closed Meeting
This is to request that Council convene a closed meeting for the purpose of
discussing a prospective business where no announcement has been made of the
business's interest in locating their facility in the City, pursuant to Section 2.1-344(A)(5),
Code of Virginia (1950), as amended.
Respectfully submitted,
Darlene L. Burcham
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Assistant City Manager for Operations
'00 ¸
Roanoke City Council
Regular Agenda Report
November 6, 2000
C-4
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Request for Closed Meeting
This is to request that Council convene a closed meeting for the purpose of
discussing a prospective business where no announcement has been made of the
business's interest in locating their facility in the City, pursuant to Section 2.1-344(A)(5),
Code of Virginia (1950), as amended.
Respectfully submitted,
Darlene L. Burcharn/
City Manager
CC:
City Clerk
City Attorney
Director of Finance
'00
C-5
Roanoke City Council
Regular Agenda Report
November 6, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Re: Request for Closed Meeting
This is to request that Council convene a closed meeting for the purpose of
discussing acquisition of real property for public purpose, pursuant to Section 2.1-
344(A)(3), Code of Virginia (1956), as amended.
Respectfully submitted,
{,;,! .. ;/' /1
Darlene L. Burcha~
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Assistant City Manager for Operations
C-6
Ci tV o £ a n o k e. 'Vl r v i rzl a
November 6, 2000
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Re: Personal Property Tax on Aircraft
Dear Mayor and Members of Council:
The Roanoke Regional Airport Commission and administration has expressed concern that they
are losing potential business due to the City of Roanoke's personal property tax rate on airplanes
being higher than comparable localities. This situation is accentuated when comparing Virginia's
two percent sales tax on airplanes to that of our competing airport in Greensboro, North Carolina,
which has a significantly lower state sales tax with a cap of $1,500 per airplane. The airport
administration has identified several occurrences where owners of expensive airplanes base them
at other airports, most frequently GreenSboro or Winston Salem, North Carolina, due to a
significantly lower tax rate. Currently the City of Roanoke taxes airplanes at $3.45 per $100.00
of assessed value. The tax rate is applied to 60% of the assessed value the first year, reduced
by 10% per year until it reaches 20%, where it remains on an annual basis. Comparatively,
Greensboro assesses airplanes at 20% of the blue book wholesale value times a tax rate of
$.6372 per $100 of assessment. Exhibit I details the tax rate and assessment method of
Greensboro and some other localities in Virginia that have commercial airports.
Having airplanes based at the Roanoke Regional Airport creates opportunities for income
generating business such as hangar rental, fuel sales and maintenance of the airplanes. There
are also other positive economic impacts to having airplanes, particularly business jets, based
at our airport,,; It would serve as an incentive for Roanoke citizens and businesses to base their
airplanes at the Roanoke Regional Airport if Roanoke's tax rate were comparable to that of
competing localities in Virginia and North Carolina. Consequently, tax revenue forgone due to
a tax rate decrease would be mitigated and potentially increased over time by the increased
number of private and business owned airplanes based at the airport. According to the
administration of the Roanoke Regional Airport, operators of the major commercial airports in
Virginia believe they will be successful with legislation to modify the state sales tax on airplanes,
an issue they believe has a direct correlation with economic development throughout the state.
Honorable Mayor and Members
of City Council
November 6, 2000
Page 2
We recommend the City's tax rate be reduced from the current rate of $3.45 per $100 of assessed
value to $1.06 per $100 of assessed value. The total tax levy on airplanes for Fiscal Year 2000
was $157,928. Using this revenue base as an example, the reduced tax rate would have
generated $109,405 less revenue. A single $10 million business jet would generate $63,600 in
additional revenue during the first year of taxation if based at the regional airport. As stated
previously, we believe the revenue forgone due to a rate decrease has the potential to be
recouped over time, in addition to the related business revenue generated, due to an increased
number of airplanes being based at the airport. We also believe a reduction in the tax rate will
demonstrate the City's willingness to take measures to help assure our airport is competitive with
other airports throughout Virginia and neighboring airports in North Carolina.
We recommend City Council schedule a public hearing to consider reducing the personal
property tax rate on aircraft from $3.45 to $1.06 per $100 of assessed value.
Sincerely,
Darlene L. Burcham
City Manager
Director of Finance
DLB/JDG:s
Attachment
C:
William M. Hackworth, City Attorney
Sherman A. Holland, Commissioner of the Revenue
Mary,-. Parker, City. Clerk
Exhibit I
city
Roanoke
Greensboro, N.C.
Chesapeake
Norfolk
Richmond
Suffolk
Lynchburg
Tax Rate
$3.45 per $100.00
$.63720 per $100.00
$.50 per $100.00
$1.58 per $100.00
$.50 per $100.00
$1.50 per $100.00..
$3.30 per $100.00
Assessment Method
% of purchase price, 1 ~ yr
is 60%, drops 10% per yr
until it reaches 20%
residual
aircraft blue book retail
20% of cost
aircraft blue book retail
aircraft blue book retail
20% of cost
90% of cost 1 ~ yr, 70% of
cost 2"~ yr, drops 10% per
year until it reaches 10%
residual
MARY F. PARKER. CMC
City. Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S,W., Room 456
Roanoke, Virginia 24011-1536
Telephone: 1540) 853-2541
Fax: (540) 853-1145
L:-mail: clerk,~,ci roanoke.va us
STEPHANIE M. MOON
Deputy City Clerk
November 13, 2000
File #15-67-110
Mr. Barry L. Thomas
American Electric Power
40 Franklin Road, S. W.
Roanoke, Virginia 24022
Dear Mr. Thomas:
Your communication tendering your resignation as a member of the Mill Mountain Advisory
Committee was before the Council of the City of Roanoke at a regular meeting which was
held on Monday, November 6, 2000.
On motion, duly seconded and unanimously adopted, your resignation was accepted and
the communication was received and filed.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Mill Mountain Advisory
Committee from July 10, 1995 to November 6, 2000. Please find enclosed a Certificate
of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by
the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Enclosures
N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd
Mr. Barry L. Thomas
November 13, 2000
Page 2
pc~
Carl H. Koptizke, Chairperson, Mill Mountain Advisory Committee, 410 First Street,
S. W., Roanoke, Virginia 24011
Wayne Wilcox, Secretary, Mill Mountain Advisory Committee
Stephanie M. Moon, Deputy City Clerk
N:\CKVC\council00Xagenda\Nov\November 6 correspondence.wpd
i'SLEOD
COHPANY
ID:540-344-6367
Am~ Eleeblc Pewee'
PO 6o~
Ro~no~. VA ~0'~-2121
Barry L, Thomas
1601 Ivy Strcct
Roanoke, VA 24014
September 25, 2000
OCT
23'00
11:31
No.O02
C-8
Honorable Ralph Smith
Mayor. City of Roanoke
215 Church Avenue. SW
Roanoke. VA 24001
Mr. Carl Kopitzkc, Chairman
Mill Mountain Advisory Committee
McLcod & Company
410 Ist Street, SW
Roanoke, VA 24001
Dear Messrs. Smith and Kopitzke:
It is with regret that 1 must tonder my resignation as a member of the Mill
Mountain Advisory Committee. My resignation is necessitated by the relocation
of my current position, as Director of Regulatory S~rvi~s for AEP, to Richmond,
Virginia.
While I will r~tain own~rahip of property on Mill MoUntain. my work schedule
will not allow me Io participatc fully in the Committee's meetings and activities.
and I tn~lieve that thc valuable work ofthis Committee should not be impaired by
less than full participation of its members.
I wish to that& the City for lhc opportunity of participating as a member of the
Committee and lo express to you, Mr. C. hairmlm, my grati~.tde for your lcaders,.hip
and devotkm to the support and protect/on of Mill Mountain,
AEP: ~lmerica's Enerlo. Part,er'
0CT-23-2~0~ 11: 3'9 540 344 6367
94X
P. 02
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24(111-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk ~ ti.roanoke.', a.t,s
November 13, 2000
File #15-70-110
STEPHANIE M. MOON
Deputy City Clerk
Harry F. Collins, Sr., Member
Board of Fire Appeals
6603 Northway Drive, N. W.
Roanoke, Virginia 24019
Dear Mr. Collins:
This is to advise you that Mark K. Cathey and E. L. Noell have qualified as members of the
Board of Fire Appeals for terms ending June 30, 2004.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
pc:
James Grigsby, Chief, Department of Fire/EMS
Stephanie M. Moon, Secretary, Board of Fire Appeals
N :\CKVC\council00\agenda\Nov\November 6 correspondence, wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mark K. Cathey, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Board of Fire Appeals for a term ending June 30, 2004, according
to the best of my ability. So help me God.
and sworn to before me this~_.~ day o~c-~_.~000.
Subscribed
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, E. L. Noell, do solemnly swear (or affirm) that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Board of Fire Appeals for a term of four years beginning July 1,
2000, and ending June 30, 2004, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me th~/-_-~, 'day of i~)~¢~- 2000.
ARTHUR B. CRUSH, III, CLERK
DEPUTY CLERK
bl:\CKJSl\Jun19.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
lelephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerkr,~ci.roanoke.va us
November 13, 2000
File #15-110-192
STEPHANIE M. MOON
Deputy City Clerk
Mark E. Feldmann, Chairperson
Roanoke Civic Center Commission
200 First Campbell Square
Roanoke, Virginia 24011
Dear Mr. Feldmann:
This is to advise you that Thomas G. Powers, Jr., Edward L. Lambert and Calvin H.
Johnson have qualified as members of the Roanoke Civic Center Commission for terms
ending September 30, 2003.
Mary F. Parker, CMC
City Clerk
MFP:jms
pc:
James M. Evans, Director, Department of Civic Facilities
Susan Bryant-Owens, Secretary, Roanoke Civic Center Commission
Stephanie M. Moon, Deputy City Clerk
N:\CKVC\council00\agendaXNov\November 6 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Thomas G. Powers, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Civic Center Commission for a term
ending September 30, 2003, according to the best of my ability. So help me God.
Subscribed and sworn to before me this ;27 day of ~ cT- 2000.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Edward L. Lambert, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Civic Center Commission for a term
ending September 30, 2003, according to the best of my ability. So help me God.
Subscribed and sworn to before me thi~_ --da~ f~'k;;¢~2000.~~'~
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
O-
'00 r'~"i ,,_? P2:59
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Calvin H. Johnson, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Civic Center Commission for a term ending
September 30, 2003, according to the best of my ability. So help me God.
Subscribed and sworn to before me this2-'7 day of ~c./'o/~2000.
ARTHUR B. CRUSH, III, CLERK
, ~ CLERK
October 11, 2000
.a.
Collins Sherertz
541 Dillard Road, S. W.
Roanoke, Virginia 24014
I would like to request time on City Council's November 6, 2000, 2:00 p.m. agenda to
discuss the business - Antifreeze Recyclers Incorporated.
Sincerely,
ertz
Antifreeze Recyclers Inc.
Pro-Temp Environomental Antifreeze
Complete Antifreeze Se~ice
$2.50 per Gallon Includes Antifreeze and Free
Waste removal No hidden charRes.
Freeze Point -30, Boiling Point 220F.
EST. 1992 with over 1000 Satisfied customers,
Waste oil, oil filters and waste water services
available in some areas.
Va. Beach (757)495-4000 Richmond (804)752.1080
Roanoke (540)769-0050
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 8, 2000
File #544
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 6, 2000, Mr. Brent Riley, 5280 Wade Road, requested that Council adopt a
resolution requesting an analysis of the routing options for the Virginia Gas Pipeline, and
that the City of Roanoke forward a letter to the State Corporation Commission requesting
that a public hearing be held in the Roanoke area. He advised that the issue of cost in
connection with how the pipeline is installed can have a significant impact on rates charged
to customers of the Roanoke area for natural gas.
Also addressing the issue were Mr. Victor Layman, Mr. Bill Modica, Mr. Albert A. Martin
and Mr. Thomas Gustafson.
On motion, duly seconded and unanimously adopted, Council requested that a letter be
forwarded to the State Corporation Commission asking that a public hearing be held in the
Roanoke area.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
N:\CKVC\council00~agenda\Nov\November 6 correspondence.wpd
Darlene L. Burcham
November 8, 2000
Page 2
pc:
Mr. Brent Riley, 5280 Wade Road, S. W., Roanoke, Virginia 24018
Mr. Victor Layman, 5800 Enchanted Lane, S. W., Roanoke, Virginia 24014
Mr. Bill Modica, 2525 Brandon Avenue, S. W., Roanoke, Virginia 24015
Mr. Albert A. Martin, 5985 Coleman Road, S. W., Roanoke, Virginia 24018
Mr. Thomas Gustafson, 4269 Harborwood Road, Salem, Virginia 24153
N:\CKVC\council00\agenda\Nov\November 6 corrcspondence.wpd
To:
John Kean, President and CEO
The NUI Corporation
550 Route 202-206
Bedminister, NJ 07921-0760
Michael L. Edwards, President
Virginia Gas Pipeline Company
P.O. Box 2407
Abdington, Va. 24212
John B Williamson III, Chairman and CEO
Roanoke Gas Company
519 Kimball Ave., N.E.
P.O. Box 13007
Roanoke, Va. 24030
Gentlemen,
We hereby request that a substantive and critical cost analysis of
constructing the proposed pipeline into Roanoke from Radford be undertaken
to determine how rates for natural gas would be influenced by the proposed
new route compared with rates from constructing in the existing easement.
How would rates be affgcted, in the short term and long term, by puffing in
a larger diameter pipeline, than the 8" pipe now being considered, and
contracting transmission rights with Duke Energy?
Sincerely,
The City of Roanoke
11/6/00
3.13.
Roanoke City Public Schools
10/25/00 WED 12:29 FAX CITY ~NAGER$ OFFICE
~ 001
0CT-25-2~0 12:36 94~ P.O1
10/25/00 WED 12:30 FAX CITY ~AGERs OFFICE
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, OCTOBER 9, 2000:
RESOLUTION 958
WHEREAS, the members of the Council of the City of Salem,
petition the executive officers and shareholders of the Virginia
Gas Pipeline Company and Duke Energy Corporation as follows:
WHEREAS, Virginia Gas Pipeline Company is in the possession
of certain easements that traverse the peaks and ridges of rural
undeveloped southwest Roanoke County, including the Blue Ridge
Parkway and Poor Mountain region as well as other urban areas in
southwestern Roanoke County for the purpose of constructing a
natural gas pipeline through these areas; and
WHEREAS, the Council of the City of Salem and citizens of
Salem strongly urge the Virginia Gas Pipeline Company to cease
any further surveying and clmaring of land and to initiate and
participate expeditiously in a dialogue with Duke Energy
corporation with the intent to establish an agreement whereby the
new construction of a natural gas pipeline will co-exist in the
corridor already in existence and operation in Roanoke County;
and
WHEREAS, the Virginia Department of Conservation and
Recreation has previously made a request to the Virginia Gas
Pipeline Company to seek the utilization of an existing pipeline
corridor for the construction of a new gas pipeline in Roanoke
County; and
WHEREAS, the Duke Energy Corporation has established a
public policy whereby Duke Energy Corporation is committed to
stewardship of our communities and environment and has a long
history of advocating and building for the environr~ent and cares
deeply about how its business operations enhance the quality of
life in the community and the impact of its operations on the
environment; and
WHEREAS, Duke Energy Corporation is a corporate leader in
the utilities and energy industry and has the wherewithal through
its ownership of a certain easement and established corridor for
the purpose of transporting natural gas, can make available to
Virginia Gas Pipeline Corporation the space necessary for the
construction of a natural gas pipeline to coexist on a corridor
already in existence through Roanoke County; and
WHEREAS, the citizens of Virginia and particularly Roanoke
County wish to preserve for perpetuity its natural wildlife and
mountain ridges and peaks in a natural state and protect the
views of the peaks and ridges of this beautiful country; and
WHEREAS, the peaks and ridges that make up the Blue Ridge
Parkway, Poor Mountain, and Twelve O'Clock Knob area of southwest
Roanoke County are some of the most prominent peaks and ridges in
0CT-25-2000 ~2:37 94~ P. 02
10/25/00 WED 12:30 FAX CITY MANAGERs OFFICE ~0~3...
Roanoke County and the Poor Mountain Natural Wildlife Preserve is
a treasured state preserve and this area should be protected from
any further development of new corridors for gas pipelines in
this vicinity of Roanoke County; and
WHEREAS, it is incumbent upon utility corporations to seek
and resolve issues to coexistence through established corridors
previously approved by the Virginia State Corporation Commission;
and
WHEREAS, the Council of the City of Salem recognizes the
current "eminent domain" notification process established by the
Virginia State Corporation Commission for corporations seeking
permission to obtain rights of way through property owners of
private land does not notify and inform the effected property
owners of private land until after approval of rights of way by
the State Corporation Commission; and
BE IT RESOLVED that the Council of the City of Salem
respectfully urges and requests the immediate cooperation between
the Virginia Gas Pipeline Company and D~ke Energy Corporation,
the parent company of the East Tennessee Natural Gas Company, for
the establishment of a new natural 9as pipeline in a corridor
already in operation, for the good of the natural wildlife and
mountain peak~ and ridges in Roanoke County; and
BE IT FURTHER RESOLVED that suitable copies of this
ResoluDion, duly authenticated by the Council of the City of
Salem, Virginia, be transmitted to the Virginia Gas Pipeline
Company, the East Tennessee Natural Gas Company, the Duke Energy
Corporation, the Virginia State Corporation Co~mission, and the
Virginia General Assembly delegates and senators representing
Salem, Virginia.
Upon a call for an aye and a nay vote, the same stood as
follows:
Gerald M. Pace - Aye
John C. Givens - Aye
Howard C. Packett - Aye
Alexander M. Brown - Aye
Carl E. Tarpley, Jr. - Aye
ATTEST:
Clerk of Council
City of Salem, Virginia
0CT-25-2l~(~8 12: 5"7 94X P. 0~
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FAX NUMBER:
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AT A REGULAR MEETING OF THE BOARD OF 8UF~RVISOR$ OF ROANOKE
COUP, VIRGINIA, HIEL,D AT THE ROANOKE COUNTY ADMINIB'I*R, IIkTtON
CENTER ON TUESDAY, AUGUST 8, 2000
RESOLUTION Ol~lOO~ MEIdORIALI~NO THEVIRGINL&GAS PIPELINE
GOMPANY, F.A~T TENNES~EB NATURAL, GA8 COMPANY AND THE
DUNE ENERGY GORPORATION 1'0 GGHSTRUr.,T A NATURAL G/LB
PIPEUNE ON A CORRI~AL~EADY IN EXleTENGI AND OPERATION
IN ROANOKE P, OI,R'vq'Y, VIRGINIA
the Ixecutlve offloere end sherehoiderl of ~'m Vlrglnil Gas Pip~irm Carnp~ny and Duke
WHEREAS, Virginil Ga~ Plpeine Ca)ml3iny II In the paeeee~m of ce~in
emsement~ Irmt tmveme the peelm e]KI rldgee of rural undeveloped iouthwe~t Rcmnoke
County, Including the Blue Ridge Pelcemy end Poor Mountlin region M well le oltmr urlmn
mml~ In mouemmslwn Roanalm (:~ounty for Ihe purgOM of conl~ m n~tumi gm
~ ~ ~mme arums; a~
WHERGAS. the le~ ~ ~~~ ~~bn~
Gaunt/~ urge t~e Vl~lr~ ~M PIplllne Compln¥ to oMIN any fu~her i~uweyfr~
of · nMuml gem pipeline wll ca. ex~ in the ~:m~d=r mlreldy In ext~enae Ind Ol~mtlon In
Roanoke C, ouniy; end
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~ ~ fbr ~e ~ ~ m nmv g~ ~ In ~ke Caunty; mhd
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Duke Energy ~r~t[on t. 00mm~tmO to elewilrclehip of our oommun~tJee ,.nd
envh'onmen~ mhd h.. m long history Of ~vo~ encl I~ for the snvlronment mhd
Gt~ de~ply it)out how Ks business operlKIons enhmXm the Cluidlty of fife In the community
end the Impact of itl opermtionm on the m~mm~ mn~
WHEI:~=AS, Duke Enemy ~ 18 m ~orpomte 1cruder Iff ~ umltms 8~
eflecry lflclu~try mncl ham me whemwlthmt t~mu~ lira ownership of m cmrtmln mmmmnt Imm~d
mitiOltil~ecl ocx'ridor ~ the I)Urpome of ITmneporlJflg nmturm! gms, cmn mike mvlllwble to
V~ Gel Pipeline C~rpomtlon the I~xic~ ne~Memy few'the conmtmGtJon ef / rmturmi gram
I)|ps41ne ~o ooedmt on m ~rrtdor mlremdy ~n .xmtsnoe through Rusnoke County; mn(~
WHEREAS. I1 m incuml~nt upon ulil~y ~oflx.~l~ ~ mee~ mint rem~ Im~ I~
~oexlmtence t~rough mmiml~Imh~ ~ prevlou~ ml~xoved by thru Vlrgini. Stmtm
WHEREAS, mm KomnoKe County Bomr~ of ~ re(x)gntzee the currant
· eminent clommln" nob'flomZ~n j)~)~eem emmbamJ~d by the Vi,~glnlm ~tmtm C, ml:K)m~on
2
0CT-25-2~ 15:~5 54E~JrT~4416 9~ P.~4
11/01/2000 12:41 0000000000 PAGE 06
CONgVIO~AL/H OF VIRG/NIA
STATE CORPORATION COMM/SSION
APPLICATION OF
VIRGINIA GAS PIPELINE COMPANY
CASE NO. PUE 990167
THE BOARD OF SUPERVISORS OF THE COUNTY OF MONTGOMERY, VIRGS'~IA'S
MOTION TO SUPPORT AND URGE THE STATE CORPORATION CONSMISSION TO
GRANT THE MOTION FILED BY NUMEROUS CITIZENS KESlDINGiIN
MONTGOMERY, ROANOKE, AND FRANKLIN COUNTIES REQUESTING THE STATE
CORPORATION COMMISSION TO R.ECONSIDER AND REOPEN THE CERTIFICATION
APPLICATION (PUE 990167) OF VIROINIA GAS PIPELI1N~ COMPA2qY.
On October 1, 2000, one hundred and twenty (120) citizens (collectively referred to as the
"Interested Petitioners") residing in the Counties of Montgomery, Roanoke and Franklin, who
are owners of land directly affected by the location of a Virginia Gas Pipeline authoriz~ by the
State Corporation Comrni'ssion (the "SCC'), flied a Motion with the SCC requesting the SCC to
reinstate and reconsider the Certificate of Public Convenience and Necessity that was issued to
Virgima Gas Pipeline by Final Order on December 6, 1999. The Board of Sul~rvisors of the
County of Montgomery, Virginia (''County of Montgomery") supports this :Motion for the
following reasons:
1. THE VIRGh-XlIA GAS PIPELINE COMPANY FAILED TO COMPLY WITH THE
STATUTORY NOTICE PROVISIONS OF THE CODE OF VIKGINIA, WHICH RESULTED
IN A LACK OF NOTICE TO THE INTERESTED PETITIONERS.
Section 56-265.2 of the 1950 Code of Virgmia, requires that before any public utility
shall consrxuct, enlarge or acquire any facilities for use in public utility service, other than
ordinary extensions or improvements in the usual course of business, the public utility is required
NOU-01-2000 11:49 0000000000 95X P.06
11/81/2888 12:41 8888888888 P/~2-E 87
tO obtaill a certificate from the $CC that the public convenience and necessity r~cluire the
exercise of such right or privilege. Before any certificates shall be issued',by the $CC, inter.ted
parties are required to be given due notice of an opportuaky for a hearing. $ecliol156-2652.:1B
of the 1950 Code of Vir~nla, as amended, states that the SCC shall not approve collStructiou of
any gas pipeline ualess the public utility has provided thirty (30) days advance public notice of
the proposed pipeliue by publishing a notice ia a newspaper ofgeaeral circulation m each
locality through which the pipeline is proposed to be constructed. Section 56-265.2:1C of the
1950 Code of Virginia, as amended, states that any mter~st~ party ma), re~iues~ a public hearing
on the pipeline request if requested within thirty (30) days at~r publication of the notice required
in Section 56-265.2:1B. On May 5, 1999, a notice was published in the New River Newspaper,
LLC, by the Vir.~inia Gas Pipeline Company advisiag the citizens in Montgomei3r County that
Virginia Gas Pipeline Company had filed an appIication with the $CC To seek approval of a
proposed pipeline extension from Radford into Roanoke County. The notice stated that aay
person desiring to comment on the application or request a hearing may do'so by directing such
comments or requests on or befor~ May 28, I999, to the Clerk of the SCC. The same not'ice was
published in the Roanoke Times on May 6, 1999.
The notice published by the Virginia Cms Pipeline Company did no~ comply with Section
56-265.2:1 of the 1950 Code of Vir,~iaia, as amended, m that it did not provide the citizens of
Montgomery or Roanoke Counties wifla thirty days to submit information or request a public
hearing. The notice was published on May 5, 1999, and the deadline to submit comments or a
request was May 28, 1999, or a period of twenty three (23) days, not thirty ($0} days as r~quired
by Section 56-265.2: l of'the Code o£V~a. This failur~ to comply wi~ the ao~ic¢ provision
2
NOU-O1-2000 11:49 000~0000~ 95Z P.O?
11/81/2888 12:41 8888888888 PaGE 88
of Section $6-265!:! cm~ not be ~nply written offas a harmless en~r, ~a~e ~s is ~e only
no~ce ~at is ~ to be prodded ~ese ~z~ became ~e Code of V~a ~ not ~re
Ee pubSc u~5~ W ~de p~ ~ to ~o~ pm~ o~
pipeline.
~c V~a ~ P~eline Co~y not o~y f~l~ to comply
iB May 5, 1999 no~ce, a ~°nd noti~ pub~sh~ ~ Aug~ of 19~
face. B~a~e ofO~ ~ ~e p~ wu~, V~a ~ Pipe~e p~ a ~nd notice
on Au~t I 1, 1999, m New ~ N~~ ~d ~ &e ~oke T~
cifize~ ~til S~t~ 7, I9~, or ~W-~v~ (27) ~ to ~t co~ ~u~ a
public he~g ~ ~ (3) days s~n of~e ~amto~ ~~ of~ (30) ~ ~c~
notice. ~s s~ond no6ce w~ ~o dd~ve on its f~e m ~ ~e ~fice ~y ~~ ~t
the pipel~e m~om w~ p~W~ ~r ~e "~u~e m~ K~ Mo
fact ~e modifica~o~ ~ted pmpe~ o~ ~ Montgom~ ~d Ro~oke Co~ ~ well.
~is second notice w~ defiant ~ bo~ ~e ~o~ or,me mt~ p~i~ we~ ~ven
respond in ~e notice ~d E ad~tely d~nbmg ~e i~fi~ a~ct~
SCC.
Mom~ome~ ~d Ko~oke Co~ ~we not ~n pmp~ly ~fo~ of
the SCC conc~g ~e pipe~e. ~e SCC, at a mi~im~ should ~
proc~ ~d a~ow ~e dt~ ofMont~m~ ~d Ro~ke Co~d~ who ~ ~ ~t[y ~d
i~edia~eiy ~t~ by ~e ~afio~ of ~e ~ pipelme m ~~
NOU-O1-L:~3~O 11: 5~ ~ 95X P. 88
0CT--25--00 01 :26 PFI CHRISCAVEIWESE; 54Fd9'?74416 P.~5
RKE BOARD SUPERVISORS ?EL:540-?72-2195 Aug 09'00 [4:25 flo.OOg P.O$
Corrmim.ic)n far ceq)c~n. ~eeking Ixrmtu~ ~ ~mln ~hm ~ way ~ugh p~e~
~m M pdvate land d~ nm n~ end ~ ~e e~ pm~y ~em M p~a~
land unW ~r eppmva M ~ ~ ~y by ~e ~ Coca,on C~mMe~n; and
BE IT RE~D ~ ~e BoI~ ~ ~u~wil~ of R~ke Count. V~h~.
~~y u~ee and mqu~ ~ ~llte ~m~ ~n
~ine ~mpi~ en~ ~ke Envy ~, ~ ~t mm~ny
Tenn~w NiWml GI~ ~peny, Mr ~e Wa~Mh~nt ~ a new n~ml gl~ ~llne In
i wr~or Mm~ In ~em~, ~r ~ g~ ~ nltu~ ~We I~ ~u~ln pea~ end
~ · ~ ~un~: and
~n. ~e ~m ~ ~ ~m~, and
On ~~8~~m~~~~em~,
AYES:
NAYS: None
SupenMom Johnian. C~humh, Nleken., MaNimera
A GOPY TESTE:
0CT-25-2F~0 1~:35 5409774416 P.05
RKE l]OIqRO ~UP~RV~$OR$
CHRISCAVENESS
TEL :540-772-2195
5409774416 P. 06
~u~ 09'00 14:25 No,O09 P.04
File
Peut M. IVlahone/, County Attorney
John M ChemblIM, Jr., ~m ~ ~nll~r
~ ~ P~llm ~n~
E~ T~ne~ ~ ~ ~m~y
~ E~
4
0CT-25-20~ 13:34 5409774416 98~ P. 06
11/01/2800 12:41 0080000000 PAGE 01
· lSgO Det~ Iiill Rd,
; Chri~lian~bu~8, VA2407:3
To: ~ P~rk~ Fax: 540-853-1145
From: Stacy Sny. d=~: Date: 1 l/OliO0
~: Vi~ima Gas Pi~e ~: 12
C~:
Ms, P~er',
~lUliOn ~ by the Momgom~ C~n~' ~rd of Su~i~ on A~
Su~ on ~ 17, 2~. I ~ ~ ~s ~on ~1 ~ ~!~ to ~ R~oke Ci~
mformaOon pl~ let ~ ~w. I ~ ~ ~c~ ~ ~bo~
552-2~2. ~ y~
S~ S~ydet
NOU-O1-X?000 11: 46 00000~ 95Y. P. 01
11/01/2000 12:41 0000008000
IV. PUBLIC ADDRESS SESSION
V. ADDENDUM
¥I. CONSEt~T AGENDA
VII. OLD BUSINESS
A. SUBJECT:
GAS PIPELINE
P~GE 02
PROPOSED KESOLUTION;
WHERtLa.$, Virloraa Gas Pipeline Company has been granted approval by
~he Stale Corporation Commission to obtain ~ass'mcnt$ for thc construction of a
natural gm pipeline within a 1,000 foot corridor that traverses through portions of
Montgomery County; Md
WHE~AS, Wit. Bin a ponion of the 1,000 foot comdor approved by lhe State
Corporation Commission is an existing fil~. (50) foot e~scment containing ~
existing natural gum pip, line owned by Duke Energy Co~oration. the p~ent
~omp~ of tho E~I Te~ess~c- Nat~at G~ Comply; ~d
~E~, ~ Montgomc~ County Bo~d ofSup~iSO~ ~d the citizens
of Mont$ome~ County strongly urge the Virginia O~ Pip,line Company to cease
~y fu~er s~e~ng and ~t~ng of l~d ~d to initiat~ and p~icipate
~pcditioualy in a ~iilog with Duke Energy Co~oration with ~e intent to establish
~ a~e~ent to co-locate the Virginia O~ Pip~lin~ Comply ¢~ament wRhin the
existing fiRy (50) foot e~ement owneO Oy Duke Ea~r~ Co~oration; ~fl
~A$, ~ D~e Energy Co~orafion has cstabli~6~ a pgblie policy
whereby D~ Energy Co~oration is co--iRed to stew~ip ofo~ co~ilies
and ~vko~t. ~d has a tong hiao~ of advocating; ~d building for the
¢nviro~¢nt ~d ~c~ ~¢~ply about how'i~a business ope~tiOns ~ce ~e quality
oflif¢ ia ~e co--unity ~d the impaci ~f its operatio~ on~. th~ ~nvi~ent; ~
WHEt~AS, D~lkc Energy Corpoatiori is a colorite leader in the utilities
~d ~ncgy indu$~ md h~ ~be wherewithal r~ough its o~ers~p of a cecum
~e av~l~l~ to M~rgi~a Ga~ Pipeline Co~oration tM space neces~ for the
t~ugh Montgome~ County; and
Augus;28,2000
P~e 2 of 15
N~]U-01-2000 11:47 ~ 95Z P.02
11/81/2888
12:41 0000000000
PAGE
WHEKEAS, The cmzens of Vtrgmia and paz~icular[y Montgomery County
wish to l;reserve for perpetuiD its natural wildlife and rno~,ntain ridges anti peaks
a natural s:ate and protect the views of the peak: and ridge~ of this beautiful country,
and
WHEI~A5, The Montgomery County Board of Supervisors adopted a
resolution on May 1 l, 1998 m support o f the Virginia Gas Pipeline; and
WHEREAS, The Montgomery Coamy Board of Supervisors continues to
suppori the pipeline sublect to virginii Oas Pipeline; Company continuing to
cooperate with Montgomery County citiz~s in or6er to choo.se ~h~ route that
minimizes and mitigates Se impacts on the enxironmcnh neighborhoods and
viewsheds in Montgomery County; and
WttEI~AS, t! is incumbent upon ulility corporations to seek and resolve
issues to coexis~ th.rough ~stablizhed comdors previously approved by thc Virginia
State Co~tlon Commission in or~er to be,t mimmize ~d mitigate ~y f~her
impacts on the enviromenr, neighborhoods ~d th~ view.ods in Montgome~
County.
NOW.THE~FO~, BE IT ~SOLVED, That the ~oa~ of Sugemisors of
Montgome~ County, virgini, respectfully urges and requests tl~e i~ediate
c~p~ation between ~he Virginia G~ Pipeline Comply ~d Duke Energy
Co~oration. the parent company of thc East Te~see Na~al Ga, Company, for
the establis~ent of ~ a~eement allowing for the co-l~ation of th~ Virginia Gas
Pipeline e~emem wilton the existing fitly (50) foot ~ent of Duke Energy
Co. ration already m existence, m order to ctmose th* mute ~at b~t mi~mizes
~d mitlgat~s my impacts on th~ envim~ent. ~ei~bo~h~s ~d vi~wsheds in
Montgome~ Co~ty.
BE IT F~ER ~5OLV~D. That suitable copies oft~ Resolution. duly
authenticated by the Montgome~ Count7 Bond of Supe~isors. be ~m,mitted to the
Virgin G~ Pipeline Company, ~he E~t Te~s~. Na~al G~ Compmy, ~e Duke
Energy Co~raUon, ~e virginia Sta~¢ Co~oration Co~ission, md ~* Virginia
General Assembly delegate, and senators reprinting Montgomeu County,
Virginia.
IS SUF.,,"PUKPOS Ii:
Rc,olmion in suppor~ of Using existm$ easements for
a new ga~ pipeline.
03
August 28, 21100
NOU-01-2000 11: 45' ~ 9'5Z P. 03
11/01/2000 12:41 0000000000
RJSTIFICATION:
Montgomery CounW adopted a re$olotion on May 11,
1998 in sup~ of the Vi~a Oas Pipeline. The
Bo~ of Supe~isors reques~ that vir~m~ O~
Pipeli~c Comply usc ~m~ in comdo~ wher~
~cy aCeady exi~L Sec T~ ~ for a copy of May
11, 2000 rc~olution~
04
NEw BUSINESS
A, SUBJECT:
COMPENSATION FORTHE PUBLIC SERVICE
AUTHORITY SECOND VlCE-CHAII~%~kN'S
POSITIO~
PROPO$ED RESOLUTION:
WHEI~AS, The Vix§inia W,:er and W~te Authorities Act, §15.2-5100
et.seq, ofthe CodeofVirginia of 1950, :~ amended, allows the local governing body
to create a Public Service Authority; and
WHERZAS, §15.2-5113 cf the Code of Virginia of 1950, a~ amended.
provides for compensation of the Public Service Authority Board of Directors, as
fixed by' resolution of the Boazcl of' Supervisors o f [he govemin$ body.
NOW, THIEREF~R.E, BE IT RESOLVED, By the BOard of Supervisors of
Montgomery County, Virgima [hat the Second Vice-Chairman of~e Public Service
Authonly (PSA) Board of Directors compemation be ,et a! 2I;75 p~r month, makin~
the salary equ~l to thc Vice - Chairman and ~c Secretary/Treasurer.
ISSUE,'t:'UR~OSE:
JUsTIFICA. TJON:
Compensation fo~ PSA Second Vice. Chairman.
At :herr Auguat 7, 2000 meeting, the PSA Board of
Directors approved a rcsoJution to reque,t dic Bo~d
of Supe~isors to incrc~ ~ci sal~ of thc Second
Vice-Chairm~ ~d S~ret~rea~er.
( See T~ ,_g )
Ausust 28. 2000
Page 4 of 15
NOU-O1-L:~ 11:48
11/81/2000 12:41 0000000000 PAGE 05
OFFR/ES OF CO(llTTY ATTORMEY
SuRe 218 ° (~u~iar~bu~. VirgLnia 24073-~027
October 16, 2000
Yin OvemivJ;tt Mail
Joel H. Peck, Clerk
State Corporation Commission
Document Control Center
Tyler Braiding, First Floor
1300 East main Street
Richmond, VA 23219
la Re: ApplicaOon of Virginia Gas Pipeline Company, Case No. PUE 990167
Dear Mr. Peck:
Enclosed for filing, please find an ori,*inal and four (4) copies oft, he Board of Supervisors
of the County of Momgom~ry, Virginia's Motion to Support and Urge tho State Corporation
Commission to grant the Motion filed by Numerous Citizens Residing in Montgomery and
Roanoke County requesting the SCC to reconsider and reopen the Certification Application of
Virginia Gas Pipeline Company, Case No. PU'E 990167.
Thank you for your attention in this matter.
ere.
c:
Sincerely,
Martin M. McMahon
County Attorney
Board of Supervisors of the Corm .fy of Montgomery, Vir~nia
Jeffrey D. $ohmon, County Administrator
Tele~one (540) 382-..573 !
FPO(: (940) 382-6943
N[~J-01-2000 11:48 0000000000 95Z P.05
11/01/2000 12:41 0000000000 PAGE 09
2. MISRSPRaSENTATION ON ~ PART OF virGINIA GAS
CO~~ CONCS~G ~ SCOP5 ~ 5~ OF ~ PR~~ GAS
P~EL~ ~~ ~T ~ B~ O~D TO C~S OY
~ RO~O~ CO~ ~~D BY ~ P~~.
~c V~ G~ ~pe~ Comp~y's ~c~on ~ ~c SCC ~ ~c
au~o~za~on W co~, o~ ~ op~e · ~ g~ ~~ pi~
rclat~ faci~ ~om ~dford ~ Ro~okc Co~, w~ch ~ ~ ~i~ of V~nia
Pipe~e Colby's ~g pi~ ~{~ ~om ~iI~e, V~nia ~ ~o~. ~ ~e
SCC ~led V~a G~ P~e Co~y i~ ~fi~e, ~ w~ ~ ~
p~vile~e to ob~ ~ to a fi~ (50) f~ ~~ to I~te i~ n~ ~e ~ m~t~
e~en~s for i~ pi~e d~ ~ot co~o~ ~ ~e fi~ md pfi~leg~ ~ by
Vk~a G~ Pipe~e Compmy. ~ i~ ~ f~ ~e O~t ofE~t ~ ~ V~a
G~ Pipeline Comply is not ~t~ to pla~g o~y ~e ~ ~ pi~ ~ ~ved by ~e
SCC, but they may place "~o" pi~l~. A~tio~tly, ~e G~i ofE~ent s~es
Vk~nia G~ Pipe~e Comply ~y ~ ~e ~em ~ f~ l~g l~o~catio~ or
fib~ optics tines or s~s. Tel~o~ca~ion or ~ ~fic ~ or ~ c~y ~ve
ao~ng ~o do ~ a ~ ~ pi~l~e ~d ~e SCC did not a~o~e ~V~ ~ Pi~hne
Comply ~o u~ cond~goa to ob~ ~ch m e~t. ~e Co~W of M~t~om~
ce~ainly suppo~ ~y ~ lo ~-l~ai~ pubic ughW ~ m exi~g ~~. How~,
is not pmp~ for my pubic ufili~ to ~ ~e ~ or ~v~ ~t ofc~~on to ob~in
e~ement d~ ~t ~ ~ve ~ ~yo~ ~o~ ~ ~ p~l~ ~ ~ ~ c~f~te
by the SCC. ~e SCC should ~ ~e c~fi~on a pubEc h~g ~ to ~ves~e
4
NOU-01-2~ 11:58
11/81/2888
PAGE
18
and consider whether them has been any intentional or unintentional overreaching on the part of
Virginia Gas Pipeline Company in obtaining easements for the pipeline.
3. TH~ STATE CORPORATION COMMISSION SHOULD I~ECONSIDER AbrD
REOPEN THE CERTIFICATION PROCESS IN ORDER TO ADDRES~ THE
ENVIRONMENTAL IMPA~S THAT WERE PREVIOUSLY IDENTIFIED BY THE
DEPARTMENT OF ENVIRO~AL QUALITY. :
The SCC StaffRq:mrt identified a varic'ty of environmental impacts that may arise due to
the granting ofa cm'tificate to construct a natural gas u'ausm/ssion line. Section 56-265.2:1A of
the 1950 Code of Virginia, as mended, states that whenever a cm-tificate is required for the
construction of a natural gas pipeline, the Commi~ion shall consider the effect of' the pilx;line on
the ~nvironment and may establish such reasonable practical conditions as may be necessary to
minimize any adverse emvironmental impact. The Final Order of thc SCC fails to address any of
the identified environmental knpacts nor does it direct any modification of'the proposed gas
pipeline due to these impacts. The SCC should reopen the certification process to better address
and mitigate the adverse environmental impacts that may arise due to the construction of this
natural gas pipeline.
4. THE SCC SHOLrLD RECONSIDER AND REOPEN THE PROCESS IN ORDER
TO .aDDRESS THE POSSIBILITY OF VIRGk'NrIA GAS PIPELI)rE CO. LOCATh-NG WI~
THE EXISTING GAS EASEMENTS OF DIJKI~ EArlERGy WHERE APPROPRIATE.
The SCC Staff'Reports indicated that the Department of Environmental Quality, the
Department of Conservation and R¢crcatio~ and other~ have recommended that Virginia Gas
Pipeline Company co-locate its facilities within the existing easement of Duke Energy (formerly
5
Sast Tennessee Natural Gas). Section 56-25S.2:1A of the 1950 Code of V~nia, as amended,
empowers the SCC to establish reasonable practical conditions a~ may be ;neces.m~, to minimize
any adverse environmental impact. The use of the ~xi.stmg Duke Enm'Ty Gas easement has been
/dent/fled by the above referenced State Agenc/es as a way to m/t/gate the: adverse/mpact$ the
pipeline will have on the en-ri~onment. The County of Montgomery supports and urge~ the SCC
to reopen and reconsider certification process so that the SCC may establish conditions when
Virginia Gm Pipeline Company shall seek [o co-locate its line in the existiag ga~ ea~ment o£
Duke Energy. A~ a minimum, the SCC should reqaire the co-locating of the pipeline in
situations where safety concem~ are properly addre~ed and where existing re.~idenfial and
commercial uses will not be adversely impacted. Any reconsideration re'g:
new certificate should reconsider these recommendations.
CONCLUSION
Irding thc i~nce of a
THEREFORE, the Board of Supervi~o~ of ~e County of Montgomery, Virgima,
supports and urges the SCC to grant the Motion that wa~ filed by the Interested Petitioners
requesting the SCC to reconsider and reopen the certification application (Ca~¢ No. PD-E
990167) of Virginia Gas Pipeline Company.
1',1t3U-01-2013~3 11:S2 131Bt~013131BI30 P.10
11/01/2000 12:41 0000000000 PAGE 11
East Termessee Natm'al Gas). Section 55-255~2:1A oft~e 1950 Code ofV~ni~ ~ ~de~
e~pow~ ~e SCC ~o ~biish ~le p~c~ co~o~ ~ may be acc~ m ~e
~y adv~e ~~tal ~pa~ ~e ~c of~e ~g ~e ~gy ~ ~t ~ ~
identified by ~e ~ov¢ ~f~c~ Stat~ Ag~ ~ a way to ~S~e ~e adv~ ~a~ ~
to ~p~ ~d r~o~id~ c~fic~ion p~ ~ ~at ~e SCC may ~li~ co~fio~ wh~
V~g~a Gas Pip¢~e Co~y $~1 s~ to ~1~¢ i~ ~e ~ ~e e~st~g g~ ~m~nt of
si~o~s wh~ ~eW conc~ ~ p~p~Iy ~~ ~d wh~c c~s~g ~d~ ~d
co~emi~ ~s ~11 not bc adv~cly ~p~ ~y ~co~i~fio~ ~g~g ~e i~ce of a
new ce~ificate ~houid reco~id~ ~c ~co~dafio~.
CONCLUSION
THEILEFOR~, the Board of Supervisors of the Count~ of l~lontgomery, Vir~nia,
supporta and urges the SCC to grant the Motion that was filed by thc Irit¢r~stcd Petition~'s
requiting the SCC to reconsider and r~pcn thc certification application (Case No. PI~-E
990167) of Virginia Gas Pipeline Company.
~1-L::~000 11:5~ 0000000000 9~ P.11
11/81/2888
12:41
0000000000
Respectfully subz~d, tted,
BOARD OP' SUPER'v'ISOP, S OF THE
COUbFrY OF MONThlY, VrROINIA
PAGE
12
By:
Of Couase!
Martin M. McMahon
Montgomery County Attorney
Suite 409
1 East Mare Street
Clmstiansburg, Vixg/nia
(540) 382-5730
Counsel for tlae Board of Supervisor~ of the County of Montgomery,
NOU-01-21~ 11: 5:3 ~ 9'7X P. 12
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 8, 2000
File #67-70
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 6, 2000, Ms. Bernice Meador, 370 Koogler Drive, N. W., presented a petition
signed by over 200 persons in support of keeping Fire Station No. 12 open, and she also
inquired about the status of the fire station.
It was the consensus of Council that the matter be referred to the City Manager, or her
designee, to respond to inquiries of Ms. Meador regarding maintenance of the current
facility and future status of Fire Station No. 12.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
pc:
Ms. Bernice Meador, 370 Koogler Drive, N. W., Roanoke, Virginia 24017
Ms. Delois Koogler, 356 Koogler Drive, N. W., Roanoke, Virginia 24017
George C. Snead, Jr., Assistant City Manager for Community Development
James Grigsby, Chief, Department of Fire/EMS
N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd
0CT-~1-2000 11:~ P~N~SONIC p.F~
3.C.
'00 !: ?I /!11:2,~
RIDGEWOOD PARK NEIGHBORHOOD LEAGUE
TO: Mary Parker
FROM: Ridgewood Park Neighborhood League
REQUEST: Please add the Ridgewood Park Neighborhood League to the age, mia for the
Roanoke City Council Meeting on Monday, November 6th. The topic we
will be addrcssing is "Save Our Fire Station_"
CONTACT: Delois Kooglcr at 356 Kooglcr Dr. NW Roanoke, Va 24017 342-8834
OCT-31-~ 11: 14
97X
TOTAL P.O1
P.O1
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME
ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City cmn make cuts in these depm-tments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopaxdize our sa/ety.
NAME
ADDRESS
· Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely a_fleet the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME ADDRESS
· Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provide&
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAM]E ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount We 'do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provide&
Of the services provided by the City, Fire and Police protection is paramount We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other cost~ that could be cut that would not jeopardize our safety.
NAME ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paxamo~t. We do not
feel that the City can make cuts in these depamnents and still give us, it citizens, the
services we pay for and expect If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety. ~
NAME
t'
ADDRESS
Members of City Council,
We the undersil~ned feel that the elimination of Station 12 along with the firefighters and
equipmen~ s~aIioned there will adversely a~'ec~ the level of fire services now provided.
Of the services provided by the Ci~, Fire and Police prote~on is paramount. We do uot
feel that the CiW can make cuIs in these depanm~ and slill give as, k cfi/zeus, the
services we pay for and expect. If CiW administrators mus~ ~uI expenses, then surely,
there must be other costa thai could be cuI thai would not jeopardize our safety.
NAlV~
ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME ADDRESS
! .,, t
t ':
~Iembers of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed ther~ will adversely affect the level of tLre services now provided.
Of the services provided by the City, Fire and P~iice protection is paramount. We do not
f~l tha~ the City can make cuts in these ~partm~nm and still give us, it citizeus, the
scm-vices vv~ pay for and expect. Ii' City admimslmtors must cut expeus~, then stu~ly,
thu)l~ must I~ other costs that could be cut that would not jeoparai~ our sa~c'ty.
NAME
ADDRESS
· ----- ..... --
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME
ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount. We 'do not
feel that the City can male cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME
ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give tm, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME ADDRESS
!
I~
¢-7, // /;
fl // // //
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provide&
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these depamnents and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME
,.'/g,., o./f- _ ,. _
ADDRESS
,4v/ dd£
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 13, 2000
File #24-45-60-104-497
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35114-110600 amending and reordaining §2-121,
Authority to transfer funds, of Article V, City Manager, of Chapter 2, Administration, of the
Code of the City of Roanoke (1979), as amended, to provide authorization for the City
Manager to transfer funds up to $75,000.00 within or between the several departments and
divisions set forth by fund in the annual appropriation ordinance, and the Director of
Finance shall report all such transfers to Council on a quarterly basis. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, November 6, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
N:\CKVC\council00Xagenda\Nov\November 6 correspondence.wpd
Darlene L. Burcham
November 13, 2000
Page 2
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
E-mail to Municipal Code Corporation
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Steven J. Talevi, Assistant City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director, Management and Budget
N:\CKVC\council00~agenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of November, 2000.
No. 35114-110600.
AN ORDINANCE amending and reordaining §2-121, Authori _ty to transfer funds,
of Article V, .Ci _ty Manager, of Chapter 2, Administration, of the Code of the City of
Roanoke (1979), as amended, to provide for the authorization of the City Manager to
transfer funds; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 2-121, Authori _ty to transfer funds, of Article V, City Manager, of
Chapter 2, Administration, of the Code of the City of Roanoke (1979), as amended, is
hereby amended and reordained to read and provide as follows:
§2-121. Authori _ty to transfer funds.
The City Manager may make or cause to be made transfers up to
$75,000.00 within or between the several departments and divisions set forth
by fund in the annual appropriation ordinance. The Director of Finance shall
report all such transfers to City Council on a quarterly basis.
2. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage
ATTEST:
City Clerk.
H:~MEAS URES\o-amtransfer
Roanoke City Council ~*
Regular Agenda Report
November 6, 2000
5.a.1.
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Amendment of Section 2-121 of City Code - Authority to Transfer
Funds
Background:
Section 2-121 of the City Code authorizes the City Manager to transfer funds, not
exceeding twenty-five thousand dollars ($25,000), within or between departments as
specified in the annual appropriation ordinance. Transfers in excess of $25,000 must be
approved by City Council.
The budget, adopted by City Council as a part of the annual appropriation ordinance for
each fund, provides funding at the department or division level. Fund transfers are used to
reallocate budgeted funding between departments and divisions to address unanticipated
needs and do not impact the aggregate amount budgeted for each fund.
Considerations:
In order to improve administrative efficiency, with respect to the reallocation of budgeted
funds between departments, an amendment to Section 2-121 is requested to remove the
$25,000 limit for the transfer of funds and allow fund transfers within each fund to be
made without a financial limitation. A survey of selected "peer" jurisdictions indicates that
several localities allow transfers without a financial limitation. The localities that follow this
practice include Salem, Roanoke County, Chesapeake, Newport News, and Norfolk.
Honorable Mayor and Members of City Council
November 6, 2000
Page 2
Recommended Actions:
Amend Section 2-121 of the City Code to remove the $25,000 limit on the transfer of funds
and allow fund transfers to be made within each fund without a financial limitation.
Provide City Council with a quarterly report of all transfers in excess of $75,000.
Respectfully submitted,
City Manager
C:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
#00-62
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
November 8, 2000
File #5-32
Stephanie M. Moon
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35116-110600 authorizing the City Manager's
issuance of Change Order No. 5 to the City's contract with Thor, Incorporated, for removing
the adhered paper from the roof and providing a new Duracap Gypcrete slab for the new
Police Building, with an increase in the amount of $31,252.00 to the contract. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, November 6, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
James D. Grisso, Director of Finance
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
D. Darwin Roupe, Acting Director of General Services
Barry L. Key, Director, Department of Management and Budget
N:\CKVC\council00Xagenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of November, 2000.
No. 35116-110600.
AN ORDINANCE authorizing the City Manager's issuance of Change Order No. 5 to the
City's contract with Thor, Incorporated for removing the adhered paper from the roof and providing
a new Duracap Gypcrete slab for the new Police Building; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute for and on behalf of the City, in a form
approved by the City Attorney, Change Order No. 5 to the City's contract with Thor, Incorporated
for removing the adhered paper from the roof and providing a new Duracap Gypcrete slab for the
new Police Building, and adding seven (7) calendar days to the contractual time of performance, all
as more fully set forth in the report to this Council dated November 6, 2000.
2. This Change Order will provide authorization for additions in the work with an
increase in the amount of $31,252.00 to the contract, all as set forth in the above report.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:~M~mur~Xeo5 ix~om buiklin{
5.a.3.
Roanoke City Council
Regular Agenda Report
November 6, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Change Order No. 5
New Police Building, Phase I
348 West Campbell Avenue
Roanoke, Virginia
Background:
The original IBM Building was purchased from the Posner Brothers with the intent of saving both
time and money by remodeling the building to create the New Police Building, Phase I.
The building was originally designed for a third floor, which the Police Department needed for
the square footage to accommodate half the space needs as recommended by Daniel C. Smith
and Associates in their 1997 Long Range Facilities Master Plan.
The City entered into a contractual agreement with Thor, Incorporated, 3313 Plantation Road,
N.E., Roanoke, Virginia 24012, for construction of the New Police Building in the amount of
$4,015,200 and 390 consecutive calendar days construction time.
The following Change Orders have been approved administratively:
Change Order No. I
Add covered walkway along Campbell Avenue
in lieu of chain link fence specified
$ 6,653.00
Change Order No. 2
Rock excavation in foundation, plus seven (7)
consecutive calendar days construction
time
9,628.00
Change Order No. 3
Complete the sprinkler system of the
building
25,000.00
Change Order No. 4
Electrical and mechanical rough-in to
lockers
8,300.00
Work progressed as planned until the existing roof was removed to reveal a roof slab with a
rough wood float finish and insulation that had been glued down with hot asphalt. VVhen the
insulation was removed, it left the building paper that was originally adhered to the underside of
the roof insulation stuck to the rough roof slab over approximately 85% of the roof surface.
Considerations:
Ronald M. Martin & Associates, P.C. (t/a Martin & Associates, P.C.), architects for the project,
recommended that the adhered paper be removed with scraping and high pressure water blast.
Once the paper has been removed, they recommend we provide, pour and finish a 1%"
minimum 2,500 psi Duracap Gypcrete slab. Change Order No. 5 as set forth below will provide
for this work.
Change Order No. 5
New Police Building, Phase I
348 West Campbell Avenue
Roanoke, Virginia
November 6, 2000
Page 2
Change Order No. 5
Cost of removing adhered paper and providing
a new Duracap Gypcrete slab, plus seven (7)
consecutive calendar days
31,252.00
Total Change Orders to Date, including Change Order No. 5
$ 80,833.00
Funding for Change Order No. 5 is available in the project contingency.
Recommended Action:
Authorize the City Manager to execute Change Order No. 5, in a form approved by the City
Attorney, with Thor, Incorporated, in the amount of $31,252.00, and seven (7) additional
calendar days of contract time.
Darlene L. Burq~am
City Manager
DLB/LBC/bls
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
# 00-177
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
November 8, 2000
File #60-468
Stephanie M. Moon
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35118-110600 authorizing a contract with Wiley &
Wilson, A Professional Corporation, in the amount of $500,000.00, for engineering services
for the design, development of construction documents, construction administration, and
related work for the Crystal Springs Filter Plant. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, November 6, 2000.
Sincerely, ~~,~.~..
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc;
James D. Grisso, Director of Finance
Jesse H. Perdue, Jr., Manager, Water Department
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
Barry L. Key, Director of Management and Budget
N:\CKVC\council00~agenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of November, 2000.
No. 35118-110600.
A RESOLUTION authorizing a contract with Wiley & Wilson, A Professional Corporation,
for engineering services for the design, development of construction documents, construction
administration, and related work for the Crystal Springs Filter Plant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, a contract with Wiley & Wilson, A Professional Corporation, in the amount of $500,000
for engineering services for the design, developmeht of construction documents, construction
administration, and related work for the Crystal Springs Filter Plant, as described in the City
Manager's report to this Council dated November 6, 2000.
2. The form of the contract shall be approved by the City Attorney, all as more
particularly set forth in the City Manager's report to this Council dated November 6, 2000.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 8, 2000
File #60-468
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35117-110600 amending and reordaining certain
sections of the 2000-2001 Water Fund Appropriations, providing for appropriation of
$555,000.00, in connection with a contract with Wiley & Wilson, A Professional
Corporation, for engineering services for the design, development of construction
documents, construction administration, and related ~,ork for the Crystal Springs Filter
Plant. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, November 6, 2000.
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
Darlene L. Burcham, City Manager
Jesse H. Perdue, Jr., Manager, Water Department
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Department of Management and Budget
N:\CKVC\council00Xagenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of November, 2000.
No. 35117-110600.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Water
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Water Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Capital Outlay
Crystal Springs Filter Plant (1) ...............................
Retained Eaming$
Retained Earnings - Unrestricted (2) ..........................
1 ) Appropriated from
General Revenue (002-530-8395-9003) $ 555,000
2) Retained Earnings -
Unrestricted (002-3336) (555,000)
$ 2,181,831
555,000
$ 31,954,108
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
November 6, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Engineering Services Contract
Crystal Springs Filter Plant
Roanoke, Virginia
5.a.4.
Background:
The City of Roanoke was notified by the Commonwealth of Virginia Department of Health
on May 2, 2000 that, due to possible surface water influence, Crystal Springs could not be
used as a water supply until the water was treated for potential surface contaminants. This
has caused a loss of 3 - 4 million gallons of water per day in the potable water supply of
the City of Roanoke.
Personnel from the Water Division and the Engineering Department visited three water
treatment plants in Virginia to inspect fabric filtration systems. Mr. Jesse Mayhew, of the
Lexington Office of Water Programs with the Commonwealth of Virginia Department of
Health, accompanied City personnel on two of the inspection trips. Mr. Mayhew informed
us that currently, only Memcor filter fabric, produced by U.S. Filter, has been approved for
use in the Commonwealth of Virginia. The Dayton, Virginia plant we visited had this type
fabric and its footprint could fit within our available space at Crystal Springs.
Considerations:
On May 17, 2000, the City advertised for qualified engineering firms to provide professional
services to design a water treatment facility for Crystal Springs. Six firms responded to the
Request for Proposals and three firms were interviewed. From the interviews, the
Selection Committee chose Wiley & Wilson, A Professional Corporation (Wiley & Wilson),
2310 Langhorne Road, Lynchburg, Virginia 24501, to be the most qualified for this project.
After negotiation with Wiley & Wilson, a full service contract for the design, development
of construction documents, and construction administration for a 6 million gallon per day
(MGD) filtration plant for $500,000 was determined.
Wiley & Wilson has recommended that bids on the filter system be received prior to
bidding the building and all related valves, piping and controls. The filters come from the
factory assembled in packages capable of filtering 500,000 gallons per day per filter unit.
This project will require ten filter units with space for two more units. In pre-bidding the
filter units, Wiley & Wilson advises us that three months can be saved in getting this new
filter plant into operation.
Engineering Services Contract
Crystal Springs Filter Plant
Roanoke, Virginia
November 6, 2000
Page 2
Funding is available in the Water Fund Retained Earnings account as follows:
Contract Amount
Contingency
Sub-soil Investigation
$500,000
50,000
5,000
Total $555,000
Recommended Action:
Authorize the City Manager to execute a full services contract as outlined above with Wiley
& Wilson, A Professional Corporation, for the lump sum fee of $500,000, with a project
contingency of $50,000.
Appropriate $555,000 from Water Fund Retained Earnings to a project account entitled
"Crystal Springs Filter Plant".
Respectfully submitted,
Darlene L. Burchat~n
City Manager
DLB/LBC/bls
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
# 00-178
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
November 8, 2000
File #60-70-236
Stephanie M. Moon
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35119-110600 amending and reordaining certain
sections of the 2000-2001 Grant Fund Appropriations, providing for appropriation of
$137,061.00, in connection with acceptance of the Fiscal Year 2001 Fire Program Fund
Grant from the Virginia Department of Fire Programs. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, November 6, 2000.
Sincerely,
Mary F. er,
City Clerk
MFP:jms
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director of Management and Budget
James Grigsby, Chief, Department of Fire/EMS
Charles A. Harlow, Grants Compliance
N:\CKVC\council00~agenda\Nov\Novcmber 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of November, 2000.
No. 35119-110600.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant Fund
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City of
Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby, amended
and reordained to read as follows, in part:
Appropriations
Public Safety $ 2,383,664
Fire Program Fund FY01 (1-5) .................................. 137,061
Revenues
Public Safety
Fire Program Fund FY01 (6) ....................................
1) Expendable Equipment
<$5,000
2) Training and
Development
3) Weadng Apparel
4) Recruiting
5) Regional Fire Training
Facility
6) State Grant Revenue
(035-520-3231-2035)
(035-520-3231-2044)
(035-520-3231-2064)
(035-520-3231-2065)
(035-520-3231-9073)
(035-520-3231-3231 )
$ 32,061
10,000
30,000
5,000
60,000
137,061
$ 2,383,664
137,061
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in
effect from its passage.
ATTEST:
City Clerk.
5.a.$.
Roanoke City Council ~
Regular Agenda Report
November 6, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Fire Program Fund
Background:
The Fire Program Fund was established by the General Assembly in 1985. Revenue to
support this program is derived from a surcharge on all fire insurance premiums
collected throughout the Commonwealth.
Program guidelines direct that Fire Program funds are non-supplanting and may not be
used to replace existing local funding. Funds must be used in accordance with the
provisions established by the State Department of Fire Programs and may be used for
fire service training, regional fire service training facilities, firefighting
equipment/apparatus and personal protective clothing.
Considerations:
Roanoke's allocation of $137,061.41 was electronically transferred to the City Treasurer
on October 10, 2000. City Council approved funding the Roanoke Valley Regional
Fire/EMS Training Center at a cost of $837,845 on November 16, 1998. The City's
portion of the annual debt service for the training center in the amount of $60,000 will
be repaid annually from Fire Program funds. The balance of $77,061 will be used for:
Fire suppression equipment - $32,061
Training and development- $10,000
Recruitment and development - $5,000
Personal protective clothing - $30,000
Mayor Smith and Members of Council
November 6, 2000
Page 2
Recommended Action:
City Council accept funds from the Department of Fire Programs in the amount of
$137,061.41, and authorize the Director of Finance to establish revenue estimates and
appropriation accounts for the procurement of materials and equipment for training and
development and fire suppression equipment.
Respectfully submitted,
Da~;~~am
City Manager
City Attorney
City Clerk
Director of Finance
Assistant City Manager of Operations
Budget Administrator
Fire - EMS Chief
#00-185
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
November 8, 2000
File #20-207-450
Stephanie M. Moon
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35120-110600 authorizing the City Manager to make
application to the Commonwealth of Virginia Department of Transportation (VDOT) for
Industrial Access Road Funds up to $450,000.00 for roadway construction to provide
industrial access to Tract B and Tract F in the Roanoke Centre for Industry and Technology
for new corporate prospects, and authorizing execution of any required documentation on
behalf of the City of Roanoke for acceptance of any such funds which may be awarded,
including provision of an appropriate security or bond to VDOT. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, November 6, 2000.
Sincerely, _~. ~
Mary F. P~arker, CMC
City Clerk
MFP:jms
Attachment
pc:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Robert K. Bengtson, Director of Public Works
Elizabeth A. Neu, Director, Department of Economic Development
N:\CKVC\council00~agcndaXNov\November 6 corrcspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6t:h day of November, 2000.
No. 35120-110600.
A RESOLUTION authorizing the City Manager to make application to the
Commonwealth of Virginia Department of Transportation (VDOT) for Industrial Access Road
Funds up to $450,000 for the roadway construction to provide industrial access to Tract B and
Tract F in the Roanoke Centre for Industry and Technology for new corporate prospects and
authorizing the execution of any required documentation on behalf of the City for acceptance of
any such funds which may be awarded, including the provision of an appropriate security or bond
to VDOT.
WHEREAS, this property is expected to be the site of new private capital investment in
land, building and manufacturing equipment which will provide substantial employment; and
WHEREAS, the subject property has no access to a public street or highway and will
require the construction of an extension to Blue Hills Drive; and
WHEREAS, the City hereby guarantees that the necessary right-of-way for this new
roadway and utility relocations or adjustments, if necessary, will be provided at no cost to the
Virginia Department of Transportation.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized to execute and file on behalf of the City of
Roanoke any and all appropriate documents required in connection with the application to the
Commonwealth of Virginia Department of Transportation for Industrial Access Road Funds up to
$450,000 for roadway construction to provide industrial access to Tract B and Tract F in the
Roanoke Centre for Industry and Technology for new corporate prospects and to execute on
behalf of the City any documentation necessary for the acceptance of such Industrial Access Road
Funds, and to furnish such additional information as may be required by the Commonwealth, all as
more particularly set out in the City Manager's report to this Council dated November 6, 2000.
2. The City hereby agrees to provide an appropriate security or a bond, acceptable to
and payable to the Virginia Department of Transportation, in the full amount of the access funds
received by the City for the eligible cost of the road; and this security may be exercised by the
Virginia Department of Transportation in the event that sufficient qualifying capital investment
does not occur on Tract B and/or Tract F within five years of the Commonwealth Transportation
Board's approval of funds pursuant to this request, and the City Manager is authorized to execute
any necessary documents to provide for such security or bond.
3. The form of any agreements for the acceptance of such Industrial Access Road
Funds shall be approved by the City Attorney.
4. Any local matching funds up to $150,000 that may be necessary or that are
required by the acceptance of such Industrial Road Access Funds will be made available.
5. The City will, if such project is approved, provide adequate right-of-way, provide
for necessary adjustment of any utilities affected by construction, and provide for future necessary
maintenance of the roadway through other funding sources.
ATTEST:
City Clerk
Roanoke City Council,, ,~=, ~
Regular Agenda Report
November 6, 2000
5.a.6.
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Industrial Access Road Fund Application
Background:
The Commonwealth Transformation Board (CTB) adopted a policy in 1986 to govern the
use of industrial access funds. Funding guidelines for industrial access funds indicate that
$300,000 in funding for eligible road construction is available from the State for a
qualifying industry, as determined by the State, whose new investment is $3,000,000. No
local matching funds are required for this first $300,000. Up to $150,000 in additional
funding can be made available from the State for an additional investment of $3,000,000,
provided a dollar-for-dollar City match of up to $150,000 is also provided. Other guidelines
for industrial access indicate that the locality, at its own cost, needs to provide the right-of-
way, adjust any existing utilities which might be affected by the project, and maintain the
roadway after its completion.
Where a locality desires to have an industrial access road constructed in anticipation of
a commitment by a manufacturing, processing or other qualifying establishment to locate,
such a request can also be made. However, it will be necessary that the governing body
guarantee to the CTB that a bond or other acceptable security will be provided. Such bond
or security would cover the amount of the access funds received by the City since the
funds are not yet justified by a qualifying industrial investment, such investment to be
determined by the Virginia Department of Transportation (VDOT).
It is also necessary that the Iocality's resolution state that, should no establishment
acceptable to the CTB be constructed within the time limit of the bond, such bond shall be
forfeited. If only partial qualifying investment occurs on appropriate site(s) within the time
limit of the bond, proportional credit against the bond will be granted for that partial
investment. The time limit shall be five (5) years from the date of approval by the CTB.
Considerations:
Two undeveloped tracts at the Roanoke Centre for Industry and Technology (Tract B and
Tract F) presently have no roadway access (Tract ^ is undeveloped and does have
existing access). A site grading and roadway extension contract has been prepared for
Council approval as a separate agenda item. The proposed extension of Blue Hills Drive
is needed for access and could be constructed using up to $450,000 in industrial access
Council Report #00-186
Industrial Access Road Fund Application
Page 2
November 6, 2000
road funds. Any access funds received as a result of this request will replace part of the
funds used to fund the proposed contract.
Recommended Action:
Authorize the City Manager to file an application with VDOT for industrial access road
funds up to $450,000 for roadway construction to provide industrial access to Tracts B and
F at the Roanoke Centre for Industry and Technology. Assure the Commonwealth
Transportation Board that the City will, if such project is approved, provide adequate right-
of-way, provide for adjustment of any utilities affected by construction and provide future
maintenance of the roadway through other funding sources. The City also agrees to
provide an appropriate security or bond, acceptable to and payable to VDOT, in the
amount of the access funds received by the City for the road; this security may be
exercised by VDOT in the event that a sufficient qualifying capital investment does not
occur on Tracts B and F within five (5) years of the Commonwealth Transportation Board's
allocation of funds pursuant to this request.
Respectfully submitted,
Darlene L. Burcha~
City Manager
C:
City Clerk
City Attorney
Director of Finance
Director of Public Works
#00-186
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
November 8, 2000
File #5-60-236
Stephanie M. Moon
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35121-110600 amending and reordaining certain
sections of the 2000-2001 Grant Fund Appropriations, to provide for appropriation of
$4,500.00 in connection with participation bythe Police Department in a Domestic Violence
Prevention Training Program. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, November 6,
2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
Charles A. Harlow, Grants Monitor, Office of Grants Compliance
Barry L. Key, Director, Department of Management and Budget
N:\CKVC\council00Xagenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 6th day of November, 2000.
No. 35121-110600.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Public Safety $ 2,388,164
Domestic Violence Training Grant (1) .............................. 4,500
Revenues
Public Safety $ 2,388,164
Domestic Violence Training Grant (2) .............................. 4,500
1) Training and
Development (035-640-3327-2044) $ 4,500
2) State Grant Receipts (035-640-3327-3327) 4,500
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance
shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council, .
Regular Agenda Report
November 6, 2000
5.a.7.
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Domestic Violence Training Grant
Background:
The Virginia Department of Criminal Justice Services (DCJS) is the administering agency
for the Virginia Services, Training, Officers, Prosecution (V-STOP) Violence Against
Women Program. V-STOP offers grant funds to successful applicants for activities which
increase the apprehension, prosecution and adjudication of persons committing violent
crimes against women. Since 1999, a total of $52,043.00 has been awarded by DCJS to
staff/operate the Domestic Violence Unit.
The Roanoke Police Department employs a full-time DCJS grant-funded Domestic
Violence Specialist whose primary responsibilities include linking victims to appropriate
community services, assisting victims in court, assisting the Commonwealth's Attorney
office in the adjudication of domestic cases, and building domestic violence database(s)
for the Police Department.
On September 26, 2000, DCJS awarded the Roanoke Police Department $4,500.00 to
participate in an innovative Domestic Violence Training Program which will be held in
Austin, Texas on December 3-6, 2000. Terms of this grant award state that training
expenses will be reimbursed by DCJS subsequent to training attendance. Training will
strengthen the multidisciplinary team approach to combating violence against women. The
Domestic Violence Specialist, the Instructor for Domestic Violence at the Police Academy,
and a prosecutor from the Commonwealth's Attorney office will be attending this training.
Recommended Action:
Appropriate $4,500 to an account for Training and Development as established by
the Director of Finance. Increase the revenue estimate in an account to be
established by the Director of Finance.
City Manager
C~
Mary Parker, City Clerk
William Hackworth, City Attorney
James Grisso, Director of Finance
George Snead, Assistant City Manager for Community Development
A.L. Gaskins, Chief of Police
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
November 8, 2000
File #5-60-236
Stephanie M. Moon
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35123-110600 authorizing acceptance ora certain
Local Law Enforcement Block Grant from the United States Department of Justice - Bureau
of Justice Assistance, in the amount of $128,331.00, with the City providing $14,250.00 in
local match, and authorizing execution of any required documentation on behalf of the City
of Roanoke. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, November 6, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
George C. Snead, Jr., Assistant City Manager for Community Development
James D. Grisso, Director of Finance
A. L. Gaskins, Chief of Police
Charles A. Harlow, Grants Monitor, Office of Grants Compliance
Barry L. Key, Director, Department of Management and Budget
N:\CKVC\council00~agenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6Ch day of November, 2000.
No. 35123-110600.
A RESOLUTION authorizing the acceptance of a certain Local Law Enforcement Block
Grant from the United States Department of Justice -- Bureau of Justice Assistance, and authorizing
execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to accept from the United
States Department of Justice -- Bureau of Justice Assistance, a Local Law Enforcement Block Grant
in the amount of $128,331, with the City providing $14,250 in local match, such grant being more
particularly described in the report of the City Manager, dated November 6, 2000, upon all the terms,
provisions and conditions relating to the receipt of such funds.
2. The City Manager is hereby authorized to execute, on behalf of the City, any
documentation required in connection with the acceptance of such grant and to furnish such
additional information as may be required by the United States Department of Justice.
ATTEST:
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
November 8, 2000
File #5-60-236
Stephanie M. Moon
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35122-110600 amending and reordaining certain
sections of the 2000-2001 Grant Fund Appropriations, to provide for appropriation of
$147,590.00, in connection with acceptance of the 2000-02 Local Law Enforcement Block
Grant from the United States Department of Justice, Bureau of Justice Assistance. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, November 6, 2000.
~, ~ ~, ~,~,,(~_..Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
Charles A. Harlow, Grants Monitor, Office of Grants Compliance
Barry L. Key, Director, Department of Management and Budget
N:\CKVC\council00Xagenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of November, 2000.
No. 35122-110600.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Public Safety $ 2,535,754
Local Law Enforcement Block Grant 00-02 (1-4) .................... 147,590
Revenues
Public Safety $ 2,535,754
Local Law Enforcement Block Grant 00-02 (5-7) .................... 147,590
1 ) Overtime
2) FICA
3) Expendable
Equipment <$5,000
4) Training and
Development
(035-640-3328-1003)
(035-640-3328-1120)
(035-640-3328-2035)
(035-640-3328-2044)
5) Federal Grant Receipts (035-640-3328-3328)
6) Local Match (035-640-3328-3303)
7) Interest (035-640-3328-3307)
$118,059
9,031
20,000
500
128,331
14,259
5,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance
shall be in effect from its passage.
ATTEST:
City Clerk.
5.a.8.
Roanoke City Council
Regular Agenda Report
November 6, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Local Law Enforcement Block Grant 2000-2002
Background:
For fiscal year 2000, Congress has appropriated funding for the continuation of the Local
Law Enforcement Block Grants (LLEBG) Program, to be administered by the Bureau of
Justice Assistance, U.S. Department of Justice. The purpose of the LLEBG Program is
to provide funds to units of local government to underwrite projects which reduce crime
and improve public safety. The LLEBG award of federal funds is $128,331 with a local
match of $14,259 for the period of October 1,2000 through September 30, 2002. This the
fifth year of funding under this program.
Grant recipients are required to hold at least one public hearing on the proposed use of
LLEBG funds prior to the obligation of any funds received. This public hearing is
conducted as a part of the City's annual January public hearing for the HUD Consolidated
Plan. Additionally, prior to the obligation of funds received under the LLEBG Program,
award recipients must establish an advisory board that includes, at a minimum,
representatives from the local law enforcement agency, the local prosecutors office, the
local court system, the local public school system, and a local non-profit, educational
religious, or community group active in crime prevention or drug use prevention or
treatment.
The grant requires that these funds supplement rather than supplant local monies. Grant
funds will be used for: (1) paying overtime to law enforcement officers for the purpose of
increasing the number of hours worked by such personnel and (2) procuring equipment,
training and other materials directly related to basic law enforcement functions. Police
bicycle patrol hours will be expanded through allocation of this funding. Last year's grant
funding provided over 3,764 hours of extra police patrol time directed at specific areas or
neighborhoods.
The LLEBG requires that all grant funds be placed in an interest bearing account. Based
on interest earned during each of the past four years of LLEBG funding, interest earnings
of $5,000 are anticipated for this grant. The LLEBG local cash match is $14,259 and is
available in the Police Department's State Asset Forfeiture account.
Recommended Action:
Appropriate $147,590 to grant fund accounts to be established by the Director of Finance
in the following amounts:
Police Overtime $118,059
FICA $ 9,031
Expendable Equipment (<$5,000) $ 20,000
Training and Development $ 500
$147,590
Increase revenue estimates in accounts to be established by the Director of Finance.
Authorize unexpended grant funds to draw interest in accordance with grant requirements.
C:
tfully submjtted,
Darlen~
City Manager
Mary Parker, City Clerk
William Hackworth, City Attorney
James Grisso, Director of Finance
George Snead, Assistant City Manager for Community Development
A.L. Gaskins, Chief of Police
#00-406
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011-1536
lelephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~,ci.roanoke.va,us
November 8, 2000
File #183-410
STEPHANIE M. MOON
Deputy City Clerk
Kathryn S. Dickerhoof
Bid Coordinator
Cargill Salt Company
24950 Country Club Boulevard
North Olmsted, Ohio 44070
Dear Ms. Dickerhoof:
I am enclosing copy of Resolution No. 35124-110600 accepting the bid of Cargill, Inc., in
the total amount of $44.90 per ton for deicing salt, upon certain terms and conditions;
authorizing the proper City officials to execute the requisite contract; and rejecting all other
bids received by the City. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, November 6, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Enclosure
pc;
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Robert K. Bengtson, Director of Public Works
D. Darwin Roupe, Acting Director of General Services
Barry L. Key, Director, Department of Management and Budget
David Dooley, Acting Manager, Streets and Traffic
N:\CKVC\council00~agenda\Nov\November 6 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: {540) 853-1145
E-mail: clerkr,,'ci.roanoke.va.us
STEPHANIE M. MOON
Deputy Cit.',' Clerk
November 8, 2000
File #183-410
Michael J. Smith
Assistant Government Business Manager
Morton International, Inc.
100 N. Riverside Plaza
Chicago, Illinois 60606
Robert H. Jones
Chairman and CEO
International Salt Co. LLC
P. O. Box 540
Clarks Summit, Pennsylvania 18411-0540
Linda Winter, Sales Manager
IMC Salt, Inc.
8300 College Boulevard
Overland Park, Kansas 66210
Dear Ms. Winter and Gentlemen:
I am enclosing copy of Resolution No. 35124-110600 accepting the bid of Cargill, Inc., in
the total amount of $44.90 per ton for deicing salt, upon certain terms and conditions;
authorizing the proper City officials to execute the requisite contract; and rejecting all other
bids received by the City. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, November 6, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid for deicing salt.
Mary F. Parker, CMC
City Clerk
MFP:jms
Enclosure
N:\CKVC\council00Xagenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA.
The 6th day of November, 2000.
No. 35124-110600.
A RESOLUTION accepting the bid of Cargill, Inc., Salt Division, for deicing salt. upon
certain ten'us and conditions, and awarding a contract theretbr; authorizing the proper Cit.,,' o t'ficials
to execute the requisite contract for such work; and rejecting all other bids made to the City For the
xvork.
BE IT RESOLVED by' the Council of the City of Roanoke as follows:
1. The bid of Cargill, Inc., Salt Division, in the total amount of 544.90 per ton
deicing salt, as is more particularly set forth in the City. Manager's report dated November 6, 2000.
to this Council, such bid being in full compliance with the City's plans and specifications made
therefor and as provided in the contract documents offered said bidder, which bid is on file in the
Purchasing Department, be and is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized on behalf of the City to
execute and attest, respectively, the requisite contract with the successful bidder, based on its
proposal made therefor and the City's specifications made therefor, said contract to be in such form
as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore
or simultaneously appropriated by Council for the purchase of highway deicing salt from Cargill.
Inc., Salt Division, for a cost of $44.90 per ton.
3. Any and all other bids made to the City for the aforesaid work are hereby'
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
H RES OB-DEICING-SALT-I I-6-00
5.a.9.
Roanoke City Council
Regular Agenda Report
November 6, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Purchase of Highway Deicing Salt
Bid No. 00-9-29
Background:
Highway Deicing Salt is used for snow and ice removal on City streets. The Streets
and Traffic Division, through its Snow and Ice Removal account, will purchase the
necessary Deicing Salt to have on hand and available for use as needed to address
inclement weather problems.
Considerations:
Four (4) bid responses were received. The lowest bid, submitted by Cargill Salt Co. of
North Olmstead, Ohio, is submitted at a cost of $44.90 per ton. The anticipated usage
that was bid was 2000 tons. Cargill Salt Co. was the supplier of Deicing Salt for the
previous winter season. Cargill Salt Co. also agrees to hold their bid price firm until
March 31,2001. Funding is available in account 001-530-4140-2045.
Recommendation:
Authorize the issuance of a purchase order for 2000 tons of Highway Deicing Salt from
Cargill Salt. Co. for a cost of $44.90 per ton.
Respectfully submitted,
D. Darwin Roupe
Bid Committee Report
Highway Deicing Salt
November 6, 2000
Bid #00-9-29
I concur with the recommendation of the bid committee and recommend it to you for
approval.
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Director of Public Works
Director of General Services
Director of OMB
#00-609
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 8, 2000
File #70-472
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35125-110600 accepting the bid of KME Fire
Apparatus for one new fire pumper with water tower, for the original bid amount of
$388,770.00. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, November 6, 2000.
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
James D. Grisso, Director of. Finance
James Grigsby, Chief, Department of Fire/EMS
D. Darwin Roupe, Acting Director, Department of General Services
Barry L. Key, Director, Department of Management and Budget
N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of November, 2000.
No. 35125-110600.
A RESOLUTION accepting the bid of KME Fire Apparatus for one (1) new Fire Pumper
with Water Tower, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bid submitted by KME Fire Apparatus for the purchase of one (1) new Fire
Pumper with Water Tower at a cost of $388,770.00 is hereby ACCEPTED.
2. The City's Acting Director of General Services is hereby authorized and directed to
issue any required purchase order for the purchase of one (1) new Fire Pumper and Water Tower,
and the City Manager is authorized to execute, for and on the behalf of the City, any required
purchase agreements with aspect to the aforesaid equipment, such agreements to be in such form as
shall be approved by the City Attorney.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
November 6, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Purchase of Fire Pumper with Water Tower
5.a.10.
Background:
The current year Capital Maintenance and Equipment Replacement Program (CMERP)
was presented to City Council at its regular meeting on October 2, 2000. That
program includes the replacement of one (1) Fire Pumper/Elevated Water
Tower Truck. Funding to provide for this unit is available in Fleet Management
vehicular replacement account·
Considerations:
In March 2000, the City took delivery of a Fire Pumper with Water Tower which was
appropriately bid and authorized for purchase by City Council. That unit was awarded
to and provided by KME Fire Apparatus of Nesquehoning, Pa.
In the original bid, it was requested that the bid price remain firm for a period of time.
KME Fire Apparatus quoted their price firm for a period of one (1) year from the time of
the delivery of the original unit. We are still within that time frame and recommend
accepting this bid for a second unit.
Recommended Action:
Authorize the purchase of one (1) new Fire Pumper with Water Tower from KME Fire
Apparatus for their original bid amount of $388,770.00.
Respectfully submitted,
· Kiser
D. Darwin Roupe
Bid Committee Report
Fire Pumper with Water Tower
November 6, 2000
Page 2
I concur with the recommendation of the bid committee and recommend it to you for
approval.
CC;
City Clerk
City Attorney
Director of Finance
Fire Chief
Acting Director of General Services
Director OMB
Respectfully submitted, ,
~'"'~Darlene L. Burdh'am City Manager
#00-610
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
lelephone: (540) 853-2541
Fax: {540) 853-I 145
E-maih clerk~ci.roanoke.va.us
November 8, 2000
File #5-32-121-472
STEPHANIE M. MOON
Deputy City Clerk
Wayne E. Williams, Fleet Sales
Magic City Motor Corp.
P. O. Box 12807
Roanoke, Virginia 24028
Dear Mr. Williams:
I am attaching copy of Resolution No. 35126-110600 accepting the bids of Magic City
Motor Corp., made to the City for furnishing and delivering trucks and related equipment,
in the total amount of $324,138.00, upon certain terms and conditions; and rejecting all
other bids made to the City.
Quantity and Description Successful Bidder Total Purchase Price
9 - Police Automobiles Magic City Motor Corp. $193,761.00
2 - Sheriff's Automobiles Magic City Motor Corp. $ 43,058.00
3 - Pick-up Trucks Magic City Motor Corp. $ 58,698.00
1 - Utility Vehicle Magic City Motor Corp. $ 28,621.00
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, November 6, 2000.
Mary F. Parker, CMC
City Clerk
MFP:sm
Enc.
N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd
WaYne E. Williams
November 8, 2000
Page 2
pc:
The Honorable George M. McMillan, Sheriff
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief, Department of Police
D. Darwin Roupe, Acting Director, Department of General Services
N:\CKVC\council00~agenda\Nov\November 6 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: {540) 853-2541
Fax: (540) 85%1145
E-maih clerb,;ci.roanoke.va.us
November 8, 2000
File #5-32-121-472
STEPHANIE .M. MOON
Deputy' City Clerk
Ken Spangler, Fleet Manager
Berglund Chevrolet
1259 E. Main Street
Salem, Virginia 24153
B. Kaplan, Vice-President
Dominion Car Co.
P. O. Box 12608
Roanoke, Virginia 24027
Gentlemen:
I am enclosing copy of Resolution No. 35126-110600 accepting the bids of Magic City
Motor Corp., made to the City for furnishing and delivering trucks and related equipment,
in the total amount of $324,138.00, upon certain terms and conditions; and rejecting all
other bids made to the City.
Quantity and Description Successful Bidder Total Purchase Price
9 - Police Automobiles Magic City Motor Corp. $193,761.00
2 - Sheriff's Automobiles Magic City Motor Corp. $ 43,058.00
3 - Pick-up Trucks Magic City Motor Corp. $ 58,698.00
1 - Utility Vehicle Magic City Motor Corp. $ 28,621.00
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, November 6, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bids on the abovedescribed equipment.
Sincerely,
Mary . CMC
City Clerk
MFP:sm
Eric.
N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6ch day of November, 2000.
No. 35126-110600.
A RESOLUTION accepting bids made to the City for furnishing and delivering trucks and
related equipment upon certain terms and conditions; and rejecting all other bids made to the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to furnish to the City the items
hereinafter set out and generally described, such items being more particularly described in the City's
specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the
purchase price set out with each item:
Quantity and Description Successful Bidder Total Purchase Price
9 - Police Automobiles Magic City Motor Corporation $193,761.00
2 - Sheriff's Automobiles Magic City Motor Corporation $ 43,058.00
3 - Pick-up Trucks Magic City Motor Corporation $ 58,698.00
1 - Utility Vehicle Magic City Motor Corporation $ 28,621.00
2. The City's Manager of Purchasing is hereby authorized to issue the requisite purchase
orders and related documents therefor, incorporating into said orders the City's specifications, the
terms of said bidders' proposals and the terms and provisions of this Resolution.
3. Any and all other bids made to the City for the aforesaid procurement are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
$.a.11.
Roanoke City Council
Regular Agenda Report
November 6, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Purchase of Vehicular Equipment
Bid No. 00-10-8
Background:
Capital Maintenance and Equipment Replacement Program (CMERP) has identified the
need for replacement of nine (9) full size automobiles for police service and three (3)
pick-up trucks for Building Services. One (1) utility vehicle for the Water Department is
designated in the Water Department operating budget. The City Sheriff has also
identified the need to replace two (2) full size automobiles, the same as above for
Police Services. These identified units are to replace older units that are experiencing
excessive down time and repair cost.
Considerations:
Three (3) bids were received. The lowest bid, for all of the units bid, was submitted by
Magic City Motor Corp. of Roanoke, Virginia. The lowest bids submitted by Magic City
Motor Corp. meets all required specifications and are as follows:
Nine (9) new full size automobiles for Police at a unit cost of $21,529.00. The
extended total cost is $193,761.00. Funds are available in Fleet Management
account 017-440-2642-9010.
Two (2) new full size automobiles for the Sheriffs office at a unit cost of
$21,529.00. The extended total cost is $43,058.00. Funds are available in
Sheriffs Department account 001-140-3310-9010.
Three (3) new 3/4 ton pick-up trucks for Buildings at a unit cost of $19,566.00.
The total extended cost for these units is $58,698.00. Funding is available in
Fleet Management account 017-440-2642-9010.
One (1) new mid size 4-wheel drive utility vehicle for the Water Department at a
cost of $28,621.00. Funds are available in Water Department account
002-510-2178-9010.
Bid Committee Report
Vehicular Equipment
November 6, 2000
Bid # 00-10-8
Page 2
Recommendation:
Award the bids as set forth above, authorize the issuance of Purchase Orders for a total
cost of $324,138.00 and reject all other bids.
Respectfully submitted,
I concur with the recommendation of the bid committee and recommend it to you for
approval.
COZ
City Clerk
City Attorney
Director of Finance
Manager, Purchasing
Director of OMB
#00-611
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church .,\venue. S.W.. Room 456
Roanoke. Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~i7 ci.roanoke.v a.us
November 8, 2000
File #5-60-472
STEPHANIE M. MOON
Deputy City Clerk
Michael L. Oxley, Sales Manager
Mobile Vision, Inc.
90 Fanny Road
Boonton, New Jersey 07005
Dear Mr. Oxley:
I am enclosing copy of Resolution No. 35128-110600 accepting the bid of Mobile Vision,
Inc., for 24 in-car video systems, to be used by the City's Police Department, in the amount
of $90,216.00, upon certain terms and conditions. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, November 6, 2000.
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief, Department of Police
D. Darwin Roupe, Acting Director, Department of General Services
N:\CKVC\council00Xagenda\NovLNovember 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6~:h day of November, 2000.
bio. 35128-110600.
A RESOLUTION accepting the bid of Mobile Vision Inc., for twenty-four (24) In-Car
Video Systems, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bid submitted by Mobile Vision Inc. for the purchase of twenty-four (24) In-
Car Video Systems at a cost of $90,216.00 is hereby ACCEPTED.
2. The City's Acting Director of G-eneral .Services is hereby authorized and directed
to issue any required purchase order for the purchase of twenty-four (24) In-Car Video Systems,
and the City Manager is authorized to execute, for and on the behalf of the City, any required
purchase agreements with aspect to the aforesaid equipment, such agreements to be is such form
as shall be approved by the City Attorney.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 8, 2000
File #5-60-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35127-110600 amending and reordaining certain
sections of the 2000-2001 General Fund Appropriations, providing for appropriation of
$90,216.00, in connection with the purchase of 24 in-car video systems to be used by the
Police Department. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, November 6, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief, Department of Police
D. Darwin Roupe, Acting Director, Department of General Services
N:\CKVC\council00\agenda\NovXNovember 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of November, 2000.
No. 35127-110600.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
A~Dropriations
Public Safety $ 44,775,140
Police Patrol (1) ........................................... 9,366,850
Fund Balance
Reserved for CMERP - City (2) ................................ $ 3,485,066
1 ) Expendable Equipment
(<$5,ooo)
2) Reserved for
CMERP - City
(001-640-3113-2035)
(001-3323)
90,216
(90,216)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
5.a.12.
Roanoke City Council
Regular Agenda Report
November 6, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Purchase of In-Car Video System
Bid No. 00-5-85
Background:
Capital Maintenance and Equipment Replacement Program (CMERP) has identified the
need to purchase twenty-four (24) In-Car Video Systems to be used by the Police to
record traffic stops, pursuits, surveillance situations and for recording calls when
officers are out of camera visibility range. Cameras can also be used for videotaping
the transportation of prisoners, crime and accident scenes.
Considerations:
Bids were requested, and only one (1) bid response was received. That response, from
Mobile Vision Inc., meets all required specifications for a total cost, for the twenty-four
(24) units, of $90,216.00.
Recommendation:
Award the bid as set forth above and authorize the issuance of Purchase Orders for a
total of $90,216.00. Appropriate funds from Capital Maintenance and Equipment
Replacement Program to Police Department account 001-640-3113-2035.
Respectfully submitted,
c
D. DarwinRoupe ~
Bid Committee Report
In-Car Video System
November 6, 2000
Bid # 00-5-85
Page 2
I concur with the recommendation of the bid committee and recommend it to you for
approval.
Respectfully submitted,
Darlene L. Burcha¥fl
City Manager
CC~
City Clerk
City Attorney
Director of Finance
Manager, Purchasing
Director of OMB
#00-612
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 2401 I-I 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail; clcrk.5,'ci.roanoke.va.us
November 8, 2000
File #2-178-414
STEPHANIE M. MOON
Deputy City Clerk
John P. Baker, Executive Director
City of Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Mr. Baker:
I am enclosing copy of Resolution No. 35129-110600 authorizing execution of Revised
Amendment No. 1 to the Greater Gainsboro Redevelopment Area Cooperation Agreement
between the City of Roanoke and the Roanoke Redevelopment and Housing Authority, to
provide for an increase in funding of $330,000.00, for a total amount of $880,000.00, by
the City to the Authority, in connection with the acquisition of additional property necessary
to construct a parking garage and surface parking lot, as well as certain site improvements
necessary in connection with the opening of the Roanoke Higher Education Center in the
Redevelopment Area. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, November 6, 2000.
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
Dr. Thomas McKeon, Executive Director, Higher Education Center, 108 N. Jefferson
Street, Roanoke, Virginia 24016
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Elizabeth Neu, Director, Department of Economic Development
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Department of Management and Budget
N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of November, 2000.
No. 35129-110600.
A RESOLUTION authorizing execution of Revised Amendment No. 1 to the Greater
Gainsboro Redevelopment Area Cooperation Agreement between the City of Roanoke and
the Roanoke Redevelopment and Housing Authority, to provide for an increase in funding
by the City to the Authority in connection with the acquisition of additional property
necessary to construct a parking garage and surface parking lot as well as certain site
improvements necessary to serve the Roanoke Higher Education Center in the
Redevelopment Area.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, Revised Amendment No. 1 to the Greater Gainsboro Redevelopment
Cooperation Agreement, dated May 16, 2000, with the Roanoke Redevelopment and
Housing Authority to provide for an increase in funding by the City to the Authority in
connection with the acquisition of additional property necessary to construct a parking
garage and surface parking lot as well as certain site improvements necessary to serve the
Roanoke Higher Education Center in the Redevelopment Area, increasing the amount of
funding by $330,000 for a total of $880,000, all in accordance with the recommendation
set forth in the report of the City Manager, dated November 6, 2000.
H:~ASURES~'-am I togaincoop. 1
2. Revised Amendment No. 1 to the Cooperation Agreement shall be in
substantially the same form as that which is attached to the aforementioned City Manager's
report, and shall be approved as to form by the City Attorney.
ATTEST:
City Clerk.
H:~MEAS URES~t-am I t ogalncoop. 1
5.a.13.
Roanoke City Council
Regular Agenda Report
November 6, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Revised Amendment One to the Greater Gainsboro Redevelopment
Cooperation Agreement between the City of Roanoke and Roanoke
Redevelopment and Housing Authority Dated May 16, 2000
Background:
At Council's August 7, 2000, meeting, Council authorized execution of an Amendment
One to the Greater Gainsboro Redevelopment Cooperation Agreement between the
City of Roanoke and the Roanoke Redevelopment and Housing Authority (RRHA).
Council approved Amendment One authorizing RRHA to acquire three properties on
Wells Avenue for an amount not to exceed $300,000. The properties will be used for the
construction of a surface parking lot to serve businesses and visitors to the area. Since
that time, the City and RRHA have determined Amendment One needs to be revised to
more accurately reflect the scope of the project. (The total request in August was
$330,000. Of that amount, $30,000 was approved for infrastructure improvements
around the Higher Education Center.) The proposed Amendment One has not been
executed.
In order to move the project forward, only the properties identified by tax map numbers
2013004 and 2013006 need to be acquired. The attached plat represents the ultimate
disposition of these parcels. The properties to be conveyed to the City are identified as
Lot 2 and Lot 4 on Attachment 1. RRHA will retain the remaining property. Any savings
realized in the acquisition will be returned to the City by RRHA.
This revised Amendment One also establishes a new budget for the acquisition of
property upon which the public parking garage will be built. Due to legal proceedings in
the condemnation case of property located at 25 Shenandoah Avenue, the cost of tax
map number 2013605 has increased. Therefore, RRHA has requested that the original
contract be amended to include the following:
Gainsboro Agreement
November 6, 2000
Page 2
Additional funding will need to be appropriated once the amounts are determined. For
the parking garage site, the City agrees to provide RRHA a sum up to the amount
awarded by the court. Costs will include actual expenses for the removal of petroleum
tanks, environmental remediation, testing, legal fees, demolition, site preparation and
other acquisition costs including consultants. The City and RRHA agree that the budget
amount of $550,000, which was the limit that the City was obligated to pay and
previously appropriated, may need to be increased.
Considerations:
Funding of $330,000 is available in account 008-410-9653, Gainsboro Property
Acquisition.
Recommended Action(s):
City Council approve Revised Amendment One to the Greater Gainsboro Cooperation
Agreement between the City of Roanoke and the Roanoke Redevelopment and
Housing Authority in the total amount of $880,000.
Respectfully submitted,
Darlene L. Bu~r~m~
City Manager
DLB:mjp
Attachments
CC:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
#00-58
SE~-28-00
1S= 18
FROM: I~OODS
ROGERS & HA:ZL£GROVE ID: 5~0 983
7711
PAGE;
2/5
AMEND~T NO. 1
TO
GREATER GAINSBORO REDEVELOPMENT AREA
COOPERATION AGKEE~T
This Amendment No. 1 to the Greater Gairmboro Redevelopment Area Cooperation
Agreement is made this day of September, 2000 by and between the City of Roanoke, a
municipal corporation of the Commonwealth of Virginia (the "City") and the Roanoke
Redevelopment and Housing Authority, a political subdivision of the Commonwealth of Virginia
CKRHA").
WITNESSETH
WHEREAS, by Agreement dated May 16, 2000 the City and RRHA entered into the Greater
Gainsboro Redevelopment Area Cooperation Agreement which they now desire to amend to
increase funding for the acquisition of property needed for the eonsmaction of a surface parking lot
and development site, such funding to be increased by an additional $300,000.00 for acquisition of
two additional parcels and to be increased by the amount of $30,000.00 for temporary site work.
NOW, THEREFORE, in consideration of the benefits to accrue to the City and its citizens
from the implementation of the Redevelopment Plan for the Gainsboro Community Program Area,
and of the mutual covenants set forth in the A~nent~ the City and KKHA agree as follows:
1. The City requests that ~ acquire those two parcels on Wells Avenue as more
fially described on Exhibit A attached hereto; and
2. The City hereby appropriates an additional $300,000.00 for the acquisition of said
parcels; and
3.
The City and RKHA agree that RRHA will use its best efforts to acquire those
parcels within the $300,000.00 budget, and if additional funding is required for such acquisition.
R~..#
CJM: 0T7~36-00O~0-01
S£P-~-00 1S: 19 ~0M:~00DS ~0~£~S ~ HA~L£G~0V£ ID:$40 983 ??11 PA~£ ~/S
RRHA will advise the City of the necessity of such additional funding at which time the City will
either (i) appropriate the necessary funds to complete the acquisition, or (ii) advise RRHA to cease
its acquisition function; and
4. The City hereby appropriates an additional $30,000.00 for temporary site work as set
forth on Exhibit A attached hereto; and
5. Exhibits A and B to the Agreement are amended as set forth in the attached amended
Exhibits A and B; and
6. The Agreement shall remain unchanged in all other respects.
WiTNESS the following signatures and seals as of the day and year first above written.
ATTEST:
By:.
Mary F. Parker, City Clerk
WITNESS:
By:
CITY OF ROANOKE
By:
Darlene L. Burcham, City Manager
ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY
By:
~ohn P. Baker, Executive Director
CERTIFICATION OF FUNDING
Director of Finance
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO EXECUTION:
City Attorney
RKE# 06~4817.WPD
C/M: 07783&.00000.-01
$£P-2B-00 15:19 ~OM:~OOOS ~0G£~S ~ HA~L£G~OU£ ID:540 983 ??11 PA~£ 4/5
EXHIBIT A
BUDOET
Greater &ainsboro Redevelopment Area Cooperation Agreement
Site Acquisition Expenses
(including Environmental
and Legal Consultants) $550,000
Site Acquisition -
(Two (2) parcels on Wells
Avenue bearing City of
Roanoke Tax Nos. 2013004
and 2013006
$300,000
Temporary Site Work -
Area at Roanoke Higher
Education Center
Total
$ 30 000
$g$0,000
RKE# 06648~7,~D
07783600000-01
EXHIBIT B
PRO~ECT DESCRIPTION
To facilitate the development of the Roanoke Higher Education
Center, the Apartment Complex in GOB-South and the proposed
RNDC Office Building, the Auzhority will acquire property within the
Redevelopment Area identified as official tax map parcels number~
2013605 and a subdivided portion of 2013606, or such other areas as
mutually desigrmted by the CiW and the Authority (the "Site")
necessary to construct a parking garage and surface parking lot which
will contain 365 spaces (the "PaHdng Facility"). The Parking Facility
shall serve the Roanoke Higher Education Center, the Apartment
Complex in GOB-South, the proposed RNDC Office Building and
general public use including retail. A detailed parking agreement will
be developed among these entities and the City of Roanoke governing
the use and adminLs'uation of the Parking Facility. The Authority shall
acquire the Site, and if necessary so to do, shall implement
condemnation proceedings to acquire title ~o such property. The
Authority shall convey the Site to the City. The City shall reimburse
RRf{A its expeRses in rernediating the site, testing, legal fees,
demolition, site preparation and other acquisition costs, including
The Authority shall also acquire official tax map parcels numbers
2013004 and 2013006 by the exercise of the power of erainent
domain if n. ece~s~ry~ ~~ shall convey those portions of the
properties s~o;~ on ~X~hib~t C a~ched hereto as RRHA is able to
acquire with the ~currerit'fundifg provided by the City. RRHA shall
return any excess funds drawn on the Project Budget to the City.
er of the-,5~nd shown ~
~ffice of th~ Circuit Court of
1555, PG, 1261, DB 1369, PG 622 CITY OF ROANOKE REDEVELOPMENT
PG 1184, DB ~568, PG 459, AND HOUSING AUTHORITY
TAX ~;201.3001
D.B. 1545 PG. 502
subject ~ ~ ~
(./3
~,~ CITY OF ROANOKE REDEVELOPMENT
~ AND HOUSING AUTHORITY
TAX ~f201.3002
< D.B. 1549 PG. 1715
z
ent and in
ugh 1 5.2-
of the ~l
"o those ~
WELLS AVENUE N.W.
'01 "E (~) S89'58'45"E
.32.06'
y, ond State,
;s
and has
' ~-88~
I
~
NEyV LINE
I
· _LOT 2
o - c-
0.563 AC
Building
Building
(:30~
ALLI~Y VACATED
SEE OR NO.
34732-04030/0 DATED
4-3-00 '
LOt ,
0.9716 AC.
--~----7--~ .
-F'~ //
J I ~ OLD LOT LINES
'"HEREBY VACATED
-J i/ r/
(T~CAL)
iI
N89'54' 11 "W 226.51'
CENTRE AVE. N.W.
RIES)
CITY OF ROANOKE REDEVELOF
AND HOUSING AUTHORITY
TAX tj!2015005
D.B. 1553 PG.1261
CITY OF ROANOKE REDEVELOF
AND HOUSING AUTHORITY
TAX jt2015004
D.B. PG.
CITY OF ROANOKE REDEVELOPIv
AND HOUSING AUTHORITY
TAX j;2015005
INST. tjt98001174.3
BLUE EAGLE PARTNERSHIP
TAX t~2013006
D.B. 1754 PG. 1434
MAGGIE E CUMMINGS
TAX #2015007
W.B A1 PG. 40.5
CITY OF ROANOKE REDE~
AND HOUSING AUTHORITY
TAX ~2015010
D.B. 1551 PG. 39
CITY OF ROANOKE REDE\
AND HOUSING AUTHORI~
TAX ~201.3011
D.B. 1551 PG. 39
CITY OF ROANOKE REDE
AND HOUSING AUTHORIT
TAX ~2013016
D.B. 1551 PG. 59
LINE TABLE
L1 N80'33'54"E 36.8'
L2 N80'33'54"E 32.2;
L3 N80'`35'54"E 69.1
0.055 ACRES HEREBY DJ
Of ROANOKE FOR STREE
UND
BOUNDARY COORDINATES
COR NORTHING EASTING
1 .5268.89 .3499.77
EXCERPT FI[OI~ ~-][RIRI? "C"
JAMES D. GRISSO
Director of Finance
November 9, 2000
CITY OF,ROA 'KE
DEPARTMENT OF
215 Church Avent~d, s.W.
P. O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
Honorable William White, Sr., Council Member
3698 Partridge Lane, N.W.
Roanoke, VA 24017
Dear Councilman White:
On Monday, November 6, 2000, you requested additional information related to the Hotel
Roanoke Conference Center fund. You also suggested that future financial reports provide
detailed breakout of certain expenses related to the "Commission".
Attachment I provides the detail you suggested for future financial reports. Attachment II provides
the expenses pertaining to "construction related" repair expenses. The $991,117 represents the
total paid to date over the last three and one-half years. As you know, legal proceedings have
been initiated to recover this cost.
Future financial reports for the Hotel Roanoke Conference Center fund will be provided as
indicated on Attachment I. Please contact me if you have questions or additional suggestions.
Sincerely,
Director of Finance
JDG:s
Attachments
C'
Honorable Mayor and Members of City Council
Darlene L. Burcham, City Manager
,~am Hackworth, City Attorney M.
F. Parker, City Clerk
Deborah J. Moses, Director, Hotel Roanoke Conference Center Commission
James S. Yancey, Accountant
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 2000
Attachment I
Operating Revenues
Conference Center
Total Operating Revenues
Operating Expenses
Personal Services
Fees for Professional Services
Administrative Expenses
Conference Center
Total Operating Expenses
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Interest on Investments
Rent, Taxes, Insurance, and Other
Net Nonoperating Revenues (Expenses)
Net Income (Loss) Before Depreciation
Depreciation Expense/Replacement Reserve
Net Income (Loss)
Notes to Financial Statement:
(1)
(2)
FY 2001
COMMISSION (1)
CONFERENCE
CENTER (2)
TOTAL
FY 2000
$ 868,532 $ 868,532 $ 611,684
868,532 868,532 611,684
23,753 23,753
219,491 219,491
729 729
668,788 668,788
243,973 668,788 912,761
(243,973) 199,744 (44,229)
43,750 43,750
43,750 43,750
12,656 12,656
(9,430) (9,430)
100,156 (9,430) 90,726
(143,817) 190,314 46,497
113,777 43,426 157,203
($257,594) $146,888 ($110,706)
The column entitled "Commission" represents Commission activity in the City's financial records.
The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree Management.
11,799
102,821
3,639
581,313
699,572
(87,888)
43,750
43,750
12,483
(8,653)
91,330
3,442
153,622
($150,180)
10
HOTEL ROANOKE CONFERENCE CENTER COMMISSION
Schedule of Repair Work
As of September 30, 2000
Attachment II
Analysis of Hotel Roanoke Conference Center Commission Operating Expenses
Operating Expenses
Hotel Roanoke Conference Center Repair Expenses
TOTAL
Fiscal
Year
2001 Fiscal Fiscal Fiscal
As Of Year Year Year
9130100 2000 1999 1998
$45,951 $55,819 $64,778 $64,367
198,022 609,796 255,813 31,227
To~l
$230,915
1,094,858
$243,973 $665,615 $320,591 $95,594 $1,325,773
Prepared by the City of Roanoke's Department of Finance
HOTEL ROANOKE CONFERENCE CENTER COMMISSION
Schedule of Repair Work
As of September 30, 2000
Attachment II
Analysis of Hotel Roanoke Conference Center Commission Operating Expenses
Operating Expenses
Hotel Roanoke Conference Center Repair Expenses
TOTAL
Fiscal
Year
2001 Fiscal Fiscal Fiscal
As Of Year Year Year
9130100 2000 1999 1998
$45,951 $55,819 $64,778 $64,367
198,022 609,796 255,813 31,227
To~l
$230,915
1,094,858
$243,973 $665,615 $320,591 $95,594 $1,325,773
Prepared by the C~ty of Roanoke's Department of Finance
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 8, 2000
File #1-10-247
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
A Financial Report for the month of September 2000, was before the Council of the City
of Roanoke at a regular meeting which was held on Monday, November 6, 2000.
Council Member White requested that future financial reports contain a break out of line
item expenses of the Hotel Roanoke Conference Center Commission.
The September Financial Report was received and filed.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd
5.b.1.
Department of Finance
City of Roanoke, Virginia
November 6, 2000
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
September Financial Report
This financial report covers the first three months of the 2000-2001 fiscal year. The following narrative
discusses revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 3.71% or $1,121,000 compared to FY00. Variances in
specific categories of revenues are as follows:
General Property Taxes are up 6.94% or $1,013,000. The first installment of real estate tax is due on
or before October 5. Real estate tax revenue through the end of September has increased over the same
period in the prior fiscal year as a result of earlier receipt of payments and increased collection of
delinquent taxes. Real estate tax revenues are projected to increase approximately 4% from the prior
year. Personal property tax revenue is ahead of both the prior year and the current year budgetary
projections, although the majority of this revenue is received in the Spring.
Other Local Taxes rose $117,000 or 1.42%. Prepared food and beverage tax revenue is ahead of
budget and the prior year. New restaurant openings aid the growth of this local tax. Water utility
consumer tax revenue is also up as a result of the rate increase, which was effective January 1, 2000 and
the implementation of a new billing system which records revenue on the accrual basis of accounting.
These increases are partially offset by a decline in business and occupational license tax.
Permits, Fees and Licenses decreased 20.07% or $43,000 due to declines in building inspection and
electrical inspection fees.
Fines and Forfeitures are up $37,000 or 19.92% due to increased general district court fines and
general district court collection fees, resulting from an increased caseload. Revenue from parking
tickets also rose.
Revenue from Use of Money and Property declined 13.2% or $43,000. The State is billed for use
of the Commonwealth Building monthly based on estimated operating and maintenance costs. In
August of FY00, the state was billed for the amount that actual costs exceeded estimated costs,
producing significantly higher revenue in FY00. No additional amounts were billed in FY01. This
decrease is partially offset by an increase in interest income resulting from higher average daily cash
balances in the General Fund.
Grants-In-Aid Federal increased $8,600 due to a timing difference in the receipt of quarterly FEMA
revenue.
Honorable Mayor and Members
Roanoke City Council
November 6, 2000
Page 2
Charges for Services rose $82,000 or 13.03% due to an ~ncrcasc in weed cutting and demolitions
charges which is partially offset by a decline in EMS billings.
Miscellaneous Revenue is up $63,000 resulting from a timing difference in the sale of surplus property.
The fall sale of surplus property is usually conducted later in the year. An increase in the volume of
surplus vehicles necessitated an earlier sale in the current fiscal year.
Internal Services decreased 13.5% or $36,000. Declines in street maintenance and engineering billings
are partially offset by an increase in fire safety airport billings.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have increased 3.02% or $1,511,000 since FY00.
Variances in individual expenditure categories are discussed as follows:
Judicial Administration expenditures are up $159,000 or 12.62%. Juvenile and Domestic Relations
Court Services costs to house children detained by the courts have increased fi.om the prior year.
Beginning in June, 2000, children detained by the court are housed at the Roanoke Valley Detention
Center instead of the City-operated detention home. Expenditures of the City-operated juvenile
detention home were reported under the Public Safety category in prior years.
Public Works expenditures increased 6.46% or $495,000. Annual paving program expenditures have
increased. Solid waste management recycling expenditures are up due to the purchase of approximately
27,000 recycling containers. These increases are partially offset by a decline in personnel and supply
costs of the parks and grounds maintenance department.
Health and Welfare expenditures declined $262,000 or 5.04% resulting from decreased expenditures
under the Comprehensive Services Act (CSA). Due to changes in eligibility requirements, the number
of CSA cases has dropped. Managed Health Services is no longer providing utilization monitoring and
management services to the City, which also reduces CSA expenditures. Utilization monitoring and
management is required by the State but is now being performed by City staff.
Transfer to Debt Service Fund is down $859,000 or 12.4% on a year-to-date basis due to decreased
principal payments made on the Series 1994 and 1997B General Obligation Bonds.
Nondepartmental expenditures increased 82.77% or $1,277,000. Transfers to the Capital Projects
Fund increased due to transfers of funding for Greater Gainsboro property acquisition, infrastructure
and garage. Funds were also transferred for the new police building and various capital projects.
I would be pleased to answer questions which City Council may have regarding the monthly financial
statements.
Director of Finance
JDG/THT
Attachments
Balance July 1, 2000
Ordinance
Number Date
CMT 382 07/07/00
34979 08/07/00
CMT 908 09/11/00
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
SEPTEMBER 30, 2000
De_oartment
Purchasing
Emergency Management Services
Memberships and Affiliations
Balance September 30, 2000
Purpose
Portrait of Dr. Noel C. Taylor
Project Impact
Virginia Amateur Sports
~20,2~
(4,500)
(16,59o)
(20,000)
$379,154
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July 1 - Sept 30 July I - Sept 30 Percentage Revenue Estimate
Revenue Source 1999-2000 2000-2001 of Change Estimates Received
General Property Taxes $14,607,043 $15,620,133 6.94 % $57,545,438 27.14%
Other Local Taxes 8,280,858 8,398,110 1.42 % 55,834,655 15.04%
Permits, Fees and Licenses 213,730 170,828 (20.07) % 729,250 23.43%
Fines and Forfeitures 187,378 224,699 19.92 % 864,500 25.99%
Revenue from Use of Money and Property 327,879 284,597 (13.20) % 1,124,863 25.30%
Grants-in-Aid Commonwealth 5,636,504 5,558,377 (1.39) % 61,619,229 9.02%
Grants-in-Aid Federal Government 8,589 100.00 % 34,260 25.07%
Charges for Services 630,861 713,086 13.03 % 3,634,660 19.62%
Miscellaneous Revenue 25,438 88,425 247.61% 346,500 25.52%
Internal Services 268,021 231,837 (13.50) % 2,350,111 9.86%
Total $30,177,712 $31,298,681 3.71% $184,083,466 17.00%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Exbenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
July I - Sept 30 July I - Sept 30 Percentage Unencumbered
1999-2000 2000-2001 of Change Balance
$3,117,244
1,256,518
11,280,711
7,664,391
5,193,764
1,346,936
953,048
6,924,352
10,739,804
1,542,469
$50,019,237
$3,054,180
1,415,088
11,523,174
8,159,374
4,931,980
1,383,667
979,457
6,065,611
11,198,858
2,819,207
$51,530,596
Current Fiscal Year
Percent of
Revised Budget
Appropriations Obligated
(2.02) % $9,097,809 $12,151,989 25.13%
12.62 % 4,895,583 6,310,671 22.42%
2.15 % 33,161,750 44,684,924 25.79%
6.46 % 15,702,207 23,861,581 34.19%
(5.04) % 22,183,167 27,115,147 18.19%
2.73 % 3,179,973 4,563,640 30.32%
2.77 % 2,952,813 3,932,270 24.91%
(12.40) % 6,044,188 12,109,799 50.09%
4.27 % 33,446,574 44,645,432 25.08%
82.77 % 4,761,683 7,580,890 37.19%
3.02 % $135,425,747 $186,956,343 27.56%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL AND SCHOOL FOOD SERVICE FUNDS
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July I - Sept 30
1999-2000
$1,489,48~
7,791,990
56,099
293,936
10,739,804
2,349,063
$22,720,379
Current Fiscal Year
Percent of
Revised Revenue
July 1 - Sept 30 Percentage Revenue Estimate
2000-2001 of Change Estimates Received
$1,486,908 0.17 % $9,040,476 16.45%
8,933,705 14.65 % 42,057,082 21.24%
54,694 (2.50) % 2,891,748 1.89%
337,466 14.81 % 3,526,973 9.57%
11,198,858 4.27 % 44,520,432 25.15%
3,137,327 33.56 % 3,148,820 N^
$25,148,958
10.69 % $105,185,531 23.91%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Exoenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
July 1 - Sept 30 July 1 - Sept 30 Percentage
1999-2000 2000-2001 of Change
$11,379,097
796,434
688,978
2,870,996
780,958
1,281,574
4,067,285
3,585,532
$25,450,854
$11,070,852 (2.71) %
984,160 23.57 %
511,698 (25.73) %
2,595,715 (9.59) %
622,967 (20.23) %
569,084 (55.59) %
4,980,812 22.46 %
3,148,820 (12.18) %
$24,484,108 (3.80) %
Current Fiscal Year
Percent of
Unencumbered Revised Budget
Balance Appropriations Obligated
$62,812,155 $73,883,007 14.98%
3,158,458 4,142,618 23.76%
3,139,381 3,651,079 14.01%
7,722,435 10,318,150 25.16%
3,902,304 4,525,271 13.77%
768,248 1,337,332 42.55%
773, 381 5,754,193 86.56%
3,148,820 N^
$82,276,362 $106,760,470 22.93%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF SEPTEMBER 30, 2000
General Government
Education
Flood Reductio~
Economic Development
Community Development
Public Safety
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$16,348,876 $7,141,171 $9,207,705 $6,749,134 $2,458,571
2,500,000 2,250,000 250,000 250,000
14,239,396 8,143,589 6,095,807 62,262 6,033,545
20,794,551 14,373,786 6,420,765 357,011 6,063,754
3,956,145 1,049,808 2,906,337 664,049 2,242,288
11,658,733 7,326,610 4,332,123 3,265,705 1,066,418
8,501,536 3,941,478 4,560,058 537,236 4,022,822
26,303,594 21,887,550 4,416,044 1,783,310 2,632,734
2,015,011 961,104 1,053,907 607,873 446,034
4,241,660 2,829,491 1,412,169 622,713 789,456
5,649,236 5,649,236 5,649,236
$116,208,738 $69,904,587 $46,304,151 $14,649,293
$31,654,858
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF SEPTEMBER 30, 2000
Education
Capital Improvement Reserve
Total
Budget
$31,585,697
1,926,271
$33,511,968
Expenditures Unexpended Outstanding Unobligated
To Date Balance Encumbrances Balance
$28,519,150 $3,066,547 $2,621,479
1,926,271
$28,519,150 $4,992,818 $2,621A79
$445,068
1,926,271
$2,371,339
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 2000
Interest Revenue:
Interest on Bond Proceeds
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government:
FEMA - Regional Mitigation Project
Commonwealth:
Virginia Transportation Museum - ISTEA
Total Intergovernmental Revenue
Revenue from Third Parties:
Verizon - Brambleton Avenue Signals
Mill Mountain Visitors Center - Private Donations
Norfolk Southern - Hunter Viaduct
InSystems Incorporated - Land Sale
Total Revenue from Third Parties
Other Revenue:
Transfers from General Fund
Transfers from Water Fund
Transfers from Sewage Fund
Transfers from Management Services Fund
Total Other Revenue
Total
FY 2001
$499,531
244,432
743,963
230,692
230,692
36,055
1,260
37,315
2,060,246
2,900
12,600
100,000
2,175,746
$3,187,716
$168,829
242,394
411,223
196,046
196,046
950,000
11,000
961,000
860,500
860,500
$2,428,769
5
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 2000
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Roanoke
County of Botetourt
County of Bedford
Customer Services
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Interest and Fiscal Charges
Transfer from General Fund
Transfer to Capital Projects Fund
Net Nonoperating Expenses
Net Income
FY 2001
$967,668
913,290
70,394
3,091
7,742
58,842
2,564
84,155
797,598
2,905,344
1,051,935
729,071
423,174
2,204,180
701,164
114,845
14,372
5,538
(281,639)
(2,900)
(149,784)
$551,380
FY2000
$820,189
750,848
58,868
6,297
134,003
55,844
2,413
155,768
716,407
2,700,637
1,098,693
852,573
427,731
2,378,997
321,640
94,470
16,931
498
(304,745)
25,000
(167,846)
$153,794
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 2000
Operating Revenues
FY 2001
FY 2000
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
$1,955,929
218,624
60,003
225,536
36,738
99,433
7,055
$1,980 468
181 223
23 776
124 981
24 756
54 977
26 435
Total Operating Revenues
2,603,318 2,416,616
Operating Expenses
Personal Services
Operating Expenses
Depreciation
501,909 500,894
1,301,359 1,261,546
296,825 286,295
Total Operating Expenses
2,100,093 2,048,735
503,225 367,881
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and fiscal charges (1)
Miscellaneous Revenue
Transfer to Capital Projects Fund
100,406 112,848
(193,634)
- 9,942
(12,600)
Net Nonoperating Revenues (Expenses)
(105,828) 122,790
$397,397 $490~671
Net Income
(1) Through Fiscal Year 2000, interest on the 1994 Bonds issued for the Sewage
Treatment expansion was capitalized as part of the cost of the project. Because the project
is now substantially complete, interest is being expensed.
7
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 2000
Operating Revenues
Rentals
Event Expenses
Admissions Tax
Facility Surcharge
Facility Fees
Parking Fees
Commissions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer From General Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenues
Net Loss
FY 2001
$68,561
35,690
13,030
19,345
7,030
48,716
9,671
202,043
325,037
293,449
109,310
727,796
(525,753)
7,800
19,297
2,915
30,012
($495,741)
FY2000
$45,056
10,488
2,997
14,509
30,747
8,294
112,091
279,704
193,355
101,902
574,961
(462,870)
14,536
410
14,946
($447,924)
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 2000
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Transfer From General Fund
Interest on Investments
Interest and Fiscal Charges
Miscellaneous
Net Nonoperating Revenues (Expenses)
Net Income
FY 2001
$91,434
110,522
53,021
109,609
91,805
17,719
474,110
178,950
136,168
315,118
158,992
130,000
7,160
(130,437)
8,564
15,287
$174,279
FY 2000
$85,501
101,970
50,636
95,122
88,143
18,685
440,057
164,694
136,165
300,859
139,198
2,335
(128,848)
583
(125,930)
$13,268
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 2000
Operating Revenues
Conference Center
Total Operating Revenues
COMMISSION (1)
FY 2001
$ $
CONFERENCE
CENTER (2)
TOTAL
868,532
868,532
868,532 $
868,532
FY 2000
$ 611,684
611,684
Operating Expenses
Commission
Conference Center
Total Operating Expenses
243,973
243,973
(243,973)
243,973
668,788 668,788
668,788 912,761
199,744 (44,229)
118,259
581,313
699,572
(87,888)
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Interest on Investments
Rent, Taxes, Insurance, and Other
43,750
43,750
12,656
43,750
43,750
12,656
(9,430) (9,430)
(9,430) 90,726
190,314 46,497
43,426 157,203
$146,888 ($110,706)
43,750
43,750
12,483
(8,653)
Net Nonoperating Revenues (Expenses)
100,156
91,330
3,442
153,622
($150,180)
Net Income (Loss) Before Depreciation
(143,817)
Depreciation Expense/Replacement Reserve
113,777
Net Income (Loss)
($257,594)
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 2000
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
interest Revenue
Transfer To Other Funds
Transfer From Other Funds
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
TOTALS
Department
of Materials Management Fleet Risk
Technology Control Services Management Management FY 2001 FY 2000
$914,474 $53,784 $24,974 $1,280,985 $1,939,970 $4,214,187 $2,989,955
914,474 53,784 24,974 1,280,985 1,939,970 4,214,187 2,989,955
512,544 29,635 7,524 335,173 51,966 936,842 861,045
361,438 4,591 14,535 283,245 2,153,662 2,817,471 2,452,160
76,139 4,590 479,485 560,214 568,845
950,121 34,226 26,649 1,097,903 2,205,628 4,314,527 3,882,050
(35,647) 19,558 (1,675) 183,082 (265,658) (100,340) (892,095)
63,803 68 3,756 12,042 172,328 251,997 211,070
(100,000) - (100,000)
- 125,900
63,803 68 (96,244) 12,042 172,328 151,997 336,970
$28,156 $19,626 ($97,919) $195,124 ($93,330) $51,657 ($555,125)
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED SEPTEMBER 30, 2000
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED SEPTEMBER 30, 2000.
BALANCE AT BALANCE AT BALANCE AT
FUND AUG 31, 2000 RECEIPTS DISBURSEMENTS SEPT 30, 2000 SEPT 30, 1999
GENERAL $7,108,356.28 $22,101,062.10 $23,687,076.42 $5,522,341.96
WATER 6,290,587.48 376,432.09 234,509.62 6,432,509.95
SEWAGE 6,407,418.09 1,568,289.18 1,500,244.13 6,475,463.14
CIVIC CENTER 1,075,864.33 86,094.39 246,137.43 915,821.29
TRANSPORTATION 68,879.45 325,538.74 83,685.48 310,732.71
CAPITAL PROJECTS 46,837,419.60 1,687,977.07 2,390,988.90 46,134,407.77
CONFERENCE CENTER 775,565.95 37,610.38 39,892.61 773,283.72
JUVENILE DETENTION 4,187,204.54 320,878.10 411,462.09 4,096,620.55
DEBT SERVICE 7,326,005.33 5,882,983.47 2,387,686.25 10,821,302.55
CITY INFORMATION SYSTEMS 4,278,095.20 119,072.87 267,293.93 4,129,874.14
MATERIALS CONTROL 53,341.68 111,479.72 131,928.91 32,892.49
MANAGEMENT SERVICES 254,119.36 6,717.46 10,727.52 250,109.30
FLEET MANAGEMENT 673,234.20 207,346.79 309,822.68 570,758.31
PAYROLL (11,521,897.75) 12,899,643.34 12,293,653.07 (10,915,907.48)
RISK MANAGEMENT 11,348,887.58 551,368.82 493,889.03 11,406,367.37
HIGHER EDUCATION AUTH 0.00 0.00 0.00 0.00
PENSION 1,950,301.83 452,024.81 1,057,942.41 1,344,384.23
SCHOOL FUND 9,291,071.94 5,360,562.72 2,700,345.27 11,951,289.39
SCHOOL CAPITAL PROJECTS (1,422,307.06) 0.00 904,497.23 (2,326,804.29}
SCHOOL FOOD SERVICE 11,298.22 50,397.79 289,254.60 (227,558.59)
FDETC 27,273.14 271,030.14 176,046.31 122,256.97
GRANT 774,228.25 569,618.54 743,507.26 600,339.53
$3,911,558.17
6,850,505.22
8,605,446.30
954,307.21
(4,877.91)I
33,203,098.46
969,707.57
8,493,961.45
11,552,055.81
4,368,617.68
(36,804.61)
237,212.29
1,660,004.56
(13,001,031.67)
10,485,161.05
7,126,034.69
689,732.58
12,768,611.27
(6,631,711.68
0.00
14,914.61]
332,828.37 i
TOTAL $95,794,947.64 $52,986,128.52 $50,360,591.15 $98,420,485.01 $92,549,331.42;
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED SEPTEMBER 30, 2000.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
COMMERCIAL PAPER
FEDERAL AGENCY BONDS
LOCAL GOVERNMENT INVESTMENT POOL
REPURCHASE AGREEMENTS
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$54,905.23
2,204,313.98
4,145,000.00
13,397,508.81
4,974,605.56
9,984,300.00
15,711,837.54
16,000,000.00
3,686,341.27
28,261,672.62
$98,420,485.01
DATE: OCTOBER 11, 2000
DAVID C. ANDERSON, TREASURER
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2000
Revenue
Contributions
Investment Income
Net Appreciation in Fair Value of Investments
Bond Discount Amortization
Total Revenue
FY 2001
$951,027
962,451
2,595,634
13,932
$4,523,044
FY 2000
$945,762
780,807
(19,062,615)
9,215
($17,326,831)
Exoenses
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
City Supplement to Age 65
TotalExpenses
Net Gain (Loss)
$3,103,782
(1,780)
30,329
6,103
64,713
3,203,147
$1,319,897
(1)
$2,815,481
46,720
38,741
2,285
44,202
2,947,429
($20,274,260)
(1) Reversal of accruals made at June 30, 2000.
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
SEPTEMBER 30, 2000
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Other Assets
Total Assets
Liabilities and Fund Balance-
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
FY 2001
$1,338,199
351,963,016
6,659
5,097
$353,312,971
$1,063,745
184
1,063,929
350,929,145
1,319,897
352,249,042
$353,312,971
FY 2000
$689,693
323,033,579
13,339
18,000
$323,754,611
$954,750
2,104
956,854
343,072,017
(20,274,260)
322,797,757
$323,754,611
14
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 8, 2000
File #60-540
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35130-110600 amending and reordaining certain
sections of the 2000-2001 Capital Projects Fund Appropriations, amending Ordinance
35061-091800, in connection with funding needs relative to the Riverside Centre for
Research and Technology. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, November 6,
2000.
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director, Department of Management and Budget
Robert K. Bengtson, Director, Public Works
Philip C. Schirmer, City Engineer
Elizabeth Neu, Director, Economic Development
N:\CKVC\council00Xagenda\Nov\Novembcr 6 correspondcnce.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of November, 2000.
No. 35130-110600.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Economic Development
Riverside Centre for Research and Technology (1-2) ...............
General Government
Employee Parking (3) ........................................
Revenues
$ 20,794,551
227,230
$16,696,517
1,097,641
Sale of Westview Terrace Property (4) ........................... $ 0
Nonoperating $
Transfer from General Fund (5) ................................
125,110
(125,110)
(67,359)
(125,110)
57,751
1 ) Appropriated from
General Revenue
2) Appropriated from
Third Party
3) Appropriated from
General Revenue
4) Sale of Westview
Terrace Property
5) Transfer from
General Fund
(008-002-9720-9003)
(008-002-9720-9004)
(008-056-9698-9003)
(008-008-1234-1258)
(008-110-1234-1037)
2,996,408
2,880,908
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
November 6, 2000
CITY OF ROANOKE
DEPARTMENT OF FINANCE,
215 Church Avenue, S.W., Room 461~''
R O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
5.b.2.
The Honorable Ralph K. Smith, Mayor
The Honorable William H. Carder, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable C. Nelson Harris, Council Member
The Honorable W. Alvin Hudson, Jr., Council Member
The Honorable William White, Sr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
On September 18, 2000, City Council adopted budget ordinance 35061 which
accompanied a report identifying funding needs relative to the Riverside Centre for
Research and Technology. The budget ordinance had been written based on an earlier
version of this Council report, and it was erroneous. The report and the adopted
ordinance are attached for informational purposes as Attachments A and B.
The attached budget ordinance will deappropriate items erroneously adopted on
September 18, 2000, and correctly transfer/appropriate funding as called for in the
Riverside Centre Council report. City Council's approval is requested.
JDG/AHS/pac
C:
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Attachment
Roanoke City Council
Regular Agenda Report
September 18, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Riverside Centre for Research and Technology
Interchange Justification Report
Background:
The City of Roanoke will play a key role in developing public infrastructure to support the
proposed Riverside Centre for Research and Technology. One important piece of this
infrastructure is a new grade separated highway interchange linking the project area to the Roy
Webber Expressway (Route 220). Substantial conceptual engineering work has already been
completed and has been well received by the Virgin!a Department of Transportation. The next
step is to prepare a detailed traffic and engineenng analysis that will justify the proposed
interchange and further refine its design characteristics and cost.
Considerations:
Qualification proposals have been publicly advertised and received. Following interviews of the
responding firms, a selection committee composed of the Director of Public Works, the City
Engineer and an Economic Development Specialist determined that Wilbur Smith Associates,
Inc., 10 East Franklin Street, Richmond, Virginia 22319, is best qualified to prepare the
Interchange Justification Report. A contract has been negotiated with Wilbur Smith Associates,
Inc. to complete the Interchange Justification Report at a contract amount of $145,162.
Additional funding of $14,948 is needed for a project contingency. Funds in the amount of
$102,359 are available from Capital Project account number 008-056-9698 and the balance of
funds ($57,751) to pay for the report are available in Transfers to Capital Projects account
number 001-250-9310-9508.
Recommended Action:
Approve the contract for the above work and authorize the City Manager to execute a contract,
in a form acceptable to the City Attorney, with Wilbur Smith Associates, Inc. in the amount of
$145,162. Transfer $102,359 from Capital Project account number 008-056-9698, and transfer
$57,751 from Transfers to Capital Projects account number 001-250-9310-9508, for a total of
$160,110, to Riverside Centre account number 008-002-9720-9003.
Respectfully submitted,
"Darlene L. Burcham
city Manager
DLB/PCS/bls
C:
Mary F. Parker, City Clerk
~/illiam M. Hackworth, City Attorney
~James D. Grisso, Director of Finance
00-166
~ttachment B
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of September, 2000.
No. 35061-091800.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Economic Development $ 20,794,551
Riverside Centre for Research and Technology (1-2) ..............227,230
General Government
Employee Parking (3) $ 16,323,876
........................................ 1,165,000
Revenues
Sale of Westview Terrace Property (4) .......................... $
1) Appropriated from
General Revenue
2) Appropriated from
Third Party
3) Appropriated from
General Revenue
4) Sale of Westview
Terrace Property
(008-002-9720-9003)
(008-002-9720-9004)
(008-056-9698-9003)
(008-008-1234-1258)
35,000
125,110
(35,000)
125,110
125,110
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
CiW Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.~'.. Rootn 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk:,oci.roanoke.va.us
November 8, 2000
File #60-207
STEPHANIE M. MOON
Deput5 City Clerk
John W. Douthat, Vice-President
Allegheny Construction Co., Inc.
2830 Nicholas Avenue, N. E.
Roanoke, Virginia 24012
Dear Mr. Douthat:
I enclosing copy of Ordinance No. 35132-110600 accepting the bid of Allegheny
Construction Co., Inc., for providing a 1,230-foot expansion of existing Blue Hills Drive,
together with associated utilities and grading, and to complete the grading of three new
sites in the Roanoke Centre for Industry and Technology, in the amount of $1,300,883.00,
upon certain terms and conditions; authorizing the proper City officials to execute the
requisite contract for such work; and rejecting all other bids made to the City for the work.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, November 6, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd
John W. Douthat
November 8, 2000
Page 2
pc~
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Barry L. Key, Director, Department of Management and Budget
D. Darwin Roupe, Acting Director of General Services
Philip C. Schirmer, City Engineer
Elizabeth Neu, Director, Economic Development
N:\CKVC\council00\agendaXNov\November 6 correspondence.wpd
MARY F. PARKER, CMC
City. Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 2401 I- 1536
lelephone: (540) 853-2541
Fax: (540) 853-1145
E-maih clerk@ci.roanoke.va.us
November 8, 2000
File #60-207
STEPHAN1E M. MOON
Deputy Cit.,, Clerk
Branch Highways, Inc.
Jake A. Moore and Sons Excavating, Inc.
F. Clayton Plecker, Inc.
Thomas Bros. Inc.
Simpson Construction Co., Inc.
Ladies and Gentlemen:
I enclosing copy of Ordinance No. 35132-110600 accepting the bid of Allegheny
Construction Co., Inc., for providing a 1,230-foot expansion of existing Blue Hills Drive,
together with associated utilities and grading, and to complete the grading of three new
sites in the Roanoke Centre for Industry and Technology, in the amount of $1,300,883.00,
upon certain terms and conditions; authorizing the proper City officials to execute the
requisite contract for such work; and rejecting all other bids made to the City for the work.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, November 6, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bids on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
N:\CKVC\council00~agenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day o£ November, 2000.
No. 35132-Ii0600.
AN ORDINANCE accepting the bid of Allegheny Construction Company, Inc., for providing
a 1230 foot extension of the existing Blue Hills Drive, together with associated utilities and grading,
and to finish grading three new sites known as Tracts A, B, and F, in the Roanoke Centre for Industry
and Technology, upon certain terms and conditions and awarding a contract therefor; authorizing the
proper City officials to execute the rexluisite contract for such work; rejecting all other bids made to
the City for the work; and providing for an emergency:
BE IT ORDAI2'qED by the Council of the City of Roanoke as follows:
1. The bid of Allegheny Construction Company, Inc., in the amount of $1,300,883.00, for
providing a 1230 foot ext~sion of the existing Blue Hills Drive, together with associated utilities and
grading, and to finish grading three new sites known as Tracts A, B, and F, in the Roanoke Centre
for Industry and Technology, as is more particularly set forth in the City Manager's report dated
November 6, 2000, to this Council, such bid being in full compliance with the City's plans and
specifications made therefor and as provided in the contract documents offered the bidder, which bid
is on file in the Purchasing D~artment, be and is here~y ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, the r~uisite contract with the successful bidder, based on its
proposal made therefor and the City's specifications made therefor, the contract to be in such form
as is approved by the City Attorney, and the cost of the work to be paid for out of funds heretofore
or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the work are hereby REJECTED, and the
City Clerk is directed to notify each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 8, 2000
File #60-207
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35131-110600 amending and reordaining certain
sections of the 2000-2001 Capital Projects Fund Appropriations, providing for transfer of
$1,431,000.00, in connection with a 1,230 foot extension of existing Blue Hills Drive, and
completion of grading of three new sites in the Roanoke Centre for Industry and
Technology. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, November 6, 2000.
~/~ a,~, ~, ~~,~~Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director, Department of Management and Budget
D. Darwin Roupe, Acting Director of General Services
Philip C. Schirmer, City Engineer
Elizabeth Neu, Director, Economic Development
N:\CKVC\council00~agenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of November, 2000.
No. 35131-110600.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as ~ollows, in part:
Appropriations
Economic Development $ 22,225,551
Roanoke Centre for Industry and Technology Extension (1) .......... 2,352,265
Capital Improvement Reserve $ 4,128,236
Public Improvement Bonds - Series 1999 (2) ..................... 5,865,134
1 ) Appropriated from
1999 Bond Funds
2) Economic
Development
(008-052-9632-9001)
(008-052-9709-9178)
$ 1,431,000
(1,431,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
November 6, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Bid Committee Report
Roanoke Centre for Industry and Technology
Phase III, Blue Hills Drive Extension
Grading for Tracts A, B, and F
Project No. 6472, Bid No. 00-09-13
,a,
Background:
This project will provide for a 1230 foot extension of the existing Blue Hills Drive, together with
associated utilities and grading, and to finish grading three new sites in the Roanoke Centre
for Industry and Technology. The three sites known as Tracts A, B and F will be
approximately 12 acres, 7 acres and 15 acres respectively (see attached map).
Considerations:
Bids were opened on Tuesday, October 17, 2000, with Allegheny Construction Company,
Inc., 2830 Nicholas Avenue, N.E., Roanoke, Virginia 24012, submitting the lowest bid in the
amount of $1,300,883.00 for the proposed work. The proposed work is to be completed
within 180 days of the Notice to Proceed.
Funding is available from the proceeds of Public Improvements Bonds Series 1999 account
number 008-052-9709-9178.
Recommended Action:
Accept the above bid and authorize the City Manager to execute a contract for the above
work with Allegheny Construction Company, Inc., in a form acceptable to the City Attorney,
in the amount of $1,300,883.00, with a project contingency of $130,117.00, and 180
consecutive calendar days of contract time.
Transfer $1,431,000 from Public Improvement Bonds Series 1999 account number 008-052-
9709-9178 to RCIT Infrastructure Extension account number 008-052-9632-9032 to fund the
contract and provide a project contingency.
Bid Committee Report
Roanoke Centre for Industry and Technology
Phase III, Blue Hills Drive Extension
Grading for Tracts A, B, and F
Project No. 6472, Bid No. 00-09-13
November 6, 2000
Page 2
Respectfully Submitted,
William H. Carder
W. Alvin Hudson
Philip C~ Schirmer
I concur in the recommendation of the bid committee and recommend it to you for approval.
Respectfully submitted,
City Manager
DLB/PCS/bls
Attachments: 2
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director of Management & Budget
D. Darwin Roupe, Acting Director of General Services
# 00-187
ATTACHMENT 1
TABULATION OF BIDS
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
PHASE III, BLUE HILLS DRIVE EXTENSION
GRADING FOR TRACTS A, B, AND F
PROJECT NO. 6472
BID NO. 00-09-13
Bids were opened by D. Darwin Roupe, Acting Director of General Services, on
Tuesday, October 17, 2000, at 2:00 p.m.
Allegheny Construction Company, Inc. $1,300,883.00
Thomas Bros., Inc. $1,517,742.62
Branch Highways, Inc. $1,574,575.60
Simpson Construction Co., Inc. $2,160,419.13
F. Clayton Plecker, Inc. $2,656,526.05
Jake A. Moore & Sons, Inc. $2,741,103.42
Office of the City Engineer
Roanoke, Virginia
November 6, 2000
ATTACHMENT 2
~]ILL~
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanokeva.us
November 8, 2000
File #68-216-468-514
STEPHANIE M. MOON
Deput.x City Clerk
Ms. Marsha McNeil Combs
3627 Dogwood Lane, S. W.
Roanoke, Virginia 24015
Mr. Samuel P. McNeil, Jr.
2309 Fernbank Drive
Charlotte, North Carolina 28226
Dear Ms. Combs and Mr. McNeil:
I am enclosing copy of Resolution No. 35133-110600 accepting the donation of an
historical marker honoring Samuel P. McNeil, upon installation at the intersection of
Colonial Avenue and McNeil Drive, S. W., and expressing appreciation for such donation.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, November 6, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
The Honorable Jack B. Coulter, P. O. Box 1299, Roanoke, Virginia 24006
Darlene L. Burcham, City Manager
Robert K. Bengtson, Director, Department of Public Works
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
NSCK, VCxcouncil00Xagenda\Nov\N0vember 6 correspondence.mpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of November, 2000.
No. 35133-110600.
A RESOLUTION accepting the donation of the historical marker honoring Samuel P.
McNeil, upon its installation at the intersection of Colonial Avenue and McNeil Drive, S.W., and
expressing appreciation for such donation.
WHEREAS, the family and friends of Samuel P. McNeil has offered to donate and install
a historical marker honoring Samuel P. McNeil, at the intersection of Colonial Avenue and McNeil
Drive, S.W.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council hereby accepts the donation of the historical marker honoring Samuel
P. McNeil, upon its installation at the intersection of Colonial Avenue and McNeil Drive, S.W., in
accordance with the recommendation contained in the City Manager's report to City Council dated
November 6, 2000.
2. This Council wishes to express its appreciation and that of the citizens of the City of
Roanoke to the family and friends of Samuel P. McNeil for their generous offer to the City.
3. The City Clerk is directed to transmit a copy of this resolution to Mrs. Marsha
McNeil Combs, Roanoke, Virginia, and Samuel P. McNeil, Jr., of Charlotte, North Carolina,
expressing the City's appreciation of this donation.
ATTEST:
H:kP, ES\R- Historical Marker- McNeil- I O- 18 -00
City Clerk.
6.b.
Roanoke City Council
Regular Agenda Report
November 6, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Acceptance of Historical Marker
The attached staff report was considered by the Water Resources Committee at its
regular meeting on October 16, 2000. The Committee recommends that Council
authorize the City Manager to accept the donation of the historical marker honoring
Sam McNeil, after installation, at the intersection of Colonial Avenue and McNeil Drive.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
CC:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Robert K. Bengtson, Director of Public Works
Sarah E. Fitton, Engineering Coordinator
The Honorable Jack B. Coulter
#00-179
Water Resources Committee
Regular Agenda Report
To:
From:
Subject:
October 16, 2000
Members, Water Resources Committee
,/(~, K~s~r~ Assistant City Manager for Operations
thru Darlene L. Burcham, City Manager~f'B ~.~..D.
Acceptance of Historical Marker
Background:
Erection of a historical marker honoring Sam McNeil has been proposed by the
Honorable Jack B. Coulter. See Attachment #1. The preferred site is at the intersection
of Colonial Avenue and McNeil Drive, within the public right-of-way of the intersection.
See Attachment #2 for photo of the proposed site. Former Judge Coulter briefed the
Committee at its September meeting. Committee members indicated support. Staff
had some concern regarding private interests being allowed to place a sign in the public
right-of-way. The City Attorney indicated a compromise might be possible by having the
sign installed and donated to the City, with the City accepting the donated and installed
sign.
Considerations:
Accepting the donation of the marker will allow the marker to be erected in a more
visible location and the City to maintain control of the right-of-way. Acceptance of the
marker does not imply that the City will make any repairs or replace. The exact location
of the marker will be determined by the Director of Public Works. The marker will be 2'
wide by 3' high and 3/4" thick. It will be mounted on a 3" pipe, which will be no higher
than 5', thus the maximum height of the marker will be 8'. See Attachment #3.
Recommended Action(s):
Authorize the City Manager to accept the donation of the historical marker honoring
Sam McNeil, after installation, at the intersection of Colonial Avenue and McNeil Drive.
DLB/KBK/SEF
Attachment(s): 3
'%,
COZ
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
The Honorable Jack B. Coulter
H:\USER\COMMON\Council\Fitton\McNeil
#00-179
ATTACHMENT
P.O. Box 1299
Roanoke, Virginia 24006
August 29, 2000
Mr. Kit Kiser
Assistant City Manager for Operations
City Manager's Office
Noel C. Taylor Municipal Building
215 Church Avenue, SW
Roanoke, Virginia 24011
Re:
Request to Appear Before Water Resources Committee
To Seek Permission to Encroach on City-Owned Property
Dear Kit:
Confirming our recent telephone conversation, I am writing to request a time on the
agenda for the upcoming meeting of the Water Resources Committee now scheduled, as I have
been advised, for Monday, September 18, 2000 at an hour and location to be subsequently
determined.
My request will be to seek permission by way of an encroachment easement or otherwise
to have a sign erected at the northeast corner of the T-shaped intersection of Colonial Avenue
and McNeil Drive controlled by traffic lights, across form the Virginia Western Community
College and adjacent to Fishbum Elementary School. A photograph of the proposed area, which
does not show all of the existing signs, electrical box or fireplug, is enclosed for your immediate
reference. More detailed photographs (not yet in existence) will be available at the meeting.
It is my understanding that this strip of land is part of the City's right of way and not part
of the School Board's property. If the legal ownership of this area could be determined in
advance of the Committee meeting, it would be greatly appreciated
If further advance information is required, please let me know
gfdially, .
ack B. Coulter
ATTACHMENT 2
ATTACHMENT 3
"MCNEIL DRIVE", NAMED IN HONOR OF
SAMUEL P. McNEIL, THE LEADING SPONSOR
AND FOUNDER OF EDUCATIONAL TELEVISION
FOR THE CITY ~OF ROANOKE AND SOUTHWEST
VIRGINIA AND WBRA, MR. Mr-.,NEIL SERVED
PRESIDENT OF WBRA FOR 25 YEARS FROM
ITS BEGINNING !1,1 1966 UNTIL HE RETIRED IN
1992. HE ALSO .SERVED AS CHAIRMAN OF THE
ROANOKE CITY SCHOOL BOARD FROM 1970 TO
1978"
i
P.O.Box 1299
Roan _o~e_, VA. 24006
O~ 16, 2000
The Honorable Linda F. Wyatt .
Chairperson Water l~_.sourc, es .Committee
Noel C. Taylor Munic~4~al B-uildgng ~"
Roanoke, VA.
Re: McNeil ~oject
Dear Ms. Wyatt
On behalf of the McNeil Family and his many friends and
supporters, we thank you and your committee for approving the project
to honor Mr. McNeil by acc~ep .'.ti~.~ g the~proposed memorial sign to be
erected on City property at:...ff~.-~Yatersecfion-of Colonial Avenue and
McNeil Drive as a donation to ~ cit~. You went a step further than
we asked for which we are grate~ful. Of course, the final approval of the
Council remains, but under yours, persuasive powers and the
concurrence of your fellow committee members we are hopeful of final
acceptance.
Ms_._Sarak-Fitton, who has been extremely helpful in
developing t~his.-~ advises me that the Committee would like some
written under, stand~_..gthatby accepting this donation (and thus
becoming its technical legal owner) it must be understood that the City
will not be financially responsible if the sign should be damaged or
destroyed. As current spokesman for the McNeil Family, I believe that
I can assure you that this condition is accepted. Mr. McNeil's daughter
(Marsha Combs), who lives in Roanoke, has authorized me to give that
assurance. Her brother (Sam McNeil, Jr.) has not yet been contacted
but will be before the matter gets to Council.
Even so, we would hope that the City would cooperate in
obtaining financial recovery from whoever might be responsible for
such damage or destruction if it should ever occur. By that I mean as
legal titleholder of the sign any such claim would have to be asserted in
the name of its owner.~,. I wguld amici~ate no difficulty if such
contingency should ~oc~u~_ r~~w4utiglikei~irequire the assistance of
the City Attorney in ~_ ~im (that is, only signing any
letter on the~McNeil'
Again, we thank you:for ~our acceptance of this project.
Assuming Council's approv~al, w.e sh~a~ work closely with the City's staff
in locating the precise location ~o~4he ~gn and any other professional
opinion that they might suggest.
Most Fondly,
Cc: William M Hackworth, City Attorney
.trY F. Parker, City Clerk
B. Kiser, Assistant City Manager for Operations
Sarah E. Fitton, RealEsta .~fb~A~eat
Jesse H. Perdue, Jr. Water~ment Manager
Mr. & Mrs. Glen C. Combs
Mr. Samuel P M~Neil, Jr.~-~':
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 8, 2000
File #2-27-468-514
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35134-110600 providing for acquisition of property
rights needed by the City for certain drainage improvements in connection with the
Vermont Avenue Drainage Project; authorizing the City Manager to fix a certain limit on the
consideration to be offered by the City; providing for the City's acquisition of such property
rights by condemnation, under certain circumstances; and authorizing the City to make
motion for the award of a right of entry on any of the parcels for the purpose of
commencing the project. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, November 6, 2000.
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc;
James D. Grisso, Director of Finance
Cary Lester, Environmental Administrator
Robert K. Bengtson, Director, Department of Public Works
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
N:\CKVC\council00Xagenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of November, 2000.
No. 35134-110600.
AN ORDINANCE providing for the acquisition of property rights needed by the City for
certain drainage improvements in connection with the Vermont Avenue Drainage Project:
authorizing the City Manager to fix a certain limit on the consideration to be offered by the City;
providing for the City's acquisition of such property rights by condemnation, un, der certain
circumstances; authorizing the City to make motion for the award of a right of entry on any of the
parcels for the purpose of commencing the project; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For certain drainage improvements in connection with the Vermont Avenue Drainage
Project, the City wants and needs certain fee simple interests, temporary construction easements,
permanent easements, and rights of ingress and egress, licenses or permits, as more specifically set
forth in the report and attachments thereto to this Council dated November 6, 2000, on file in the
Office of the City Clerk. The owners of the property as identified by the attachments are based on
the best information available to the City at this time. The City may acquire the identified interest
from the legal owner of the property as determined by a title search. The proper City officials are
authorized to acquire for the City from the respective owners the necessary interests and appropriate
ancillary rights with respect to the parcels, for such consideration as the City Manager may deem
appropriate, subject to the limitation set out below and subject to applicable statutory guidelines.
All requisite documents shall be upon form approved by the City Attorney.
2. The City Manager is directed to offer on behalf of the City to the owners of each of
the aforesaid parcels, such consideration as deemed appropriate for the necessary interests, provided,
however, the total consideration offered or expended, including closing costs, title search fees,
appraisal costs, and recordation fees, design and construction costs, shall not exceed $10,000.00
xvithout further authorization of Council. Upon the acceptance of any offer and upon delivery to the
City ora deed, approved as to form and execution by the City Attorney, the Director of Finance is
directed to pay the respective consideration to the owners of the interest conveyed, certified by the
City Attorney to be entitled to the same.
3. Should the City be unable to agree with the owner of any real estate in which an
interest in property is required or should any owner be a person under a disability and lacking
capacity to convey such interest or should the whereabouts of the owner be unknown, the City
Attorney is authorized and directed to institute condemnation or legal proceedings to acquire for the
City the appropriate property rights.
4. In instituting or conducting any condemnation proceeding, the City Attorney is
authorized to make motion on behalf of the City for entry of an order, pursuant to §25-46.8 or {}33.1-
120, et seq, Code of Virginia (1950), as amended, granting to the City the right to enter upon the
property for the purpose of commencing the project. The Director of Finance, upon request of the
City Attorney, shall be authorized and directed to drawn and pay into court the sums offered to the
respective owners.
5. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H ORD-GEN~O-LA-Drain-Vermom Ave - I 1-6-00
,C,
Roanoke City Council
Regular Agenda Report
November 6, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Property Rights Acquisition for Vermont Avenue
Drainage Project
The attached staff report was considered by the Water Resources Committee at its
regular meeting on October 16, 2000. The Committee recommends that Council
authorize the City Manager to execute the appropriate documents to accomplish the
acquisition of all property rights required for the construction of the project, in a form
acceptable to the City Attorney. Said property rights may be acquired following a
satisfactory environmental site inspection by negotiation or eminent domain and include
fee simple, permanent easements, temporary construction easements, rights-of-way,
licenses or permits, etc.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
CC:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Cary Lester, Environmental Administrator
Sarah E. Fitton, Engineering Coordinator
#00-176
Water Resources Committee
Regular Agenda Report
October 16, 2000
To:
From:
Subject:
tember~ Water Resources Committee
B. Kiser, Director ~Ut~il!ti~~rations
thru Darlene L. Burch~Manager
PROPERTY RIGHTS ACQUISITION FOR
VERMONT AVENUE DRAINAGE PROJECT
Background:
A drainage problem has existed for over forty years along the 400 block of Vermont
Avenue, NW, in the Washington Heights Neighborhood. This problem includes water
flowing across private property and flooding a basement during heavy rains. A project
has now been designed and the required property rights have been identified. See
Attachment 1.
Considerations:
Authorization is needed to move forward with acquisition of the necessary property
rights. See Attachment 2 for a list of the properties affected.
Funding of $10,000 for property rights acquisition is available in Miscellaneous Storm
Drains, account #008-052-9572.
Recommended Action(s):
Authorize the City Manager to execute the appropriate documents to accomplish the
acquisition of all property rights required for the construction of the project, in a form
acceptable to the City Attorney. Said property rights may be acquired following a
satisfactory environmental site inspection by negotiation or eminent domain and include
fee simple, permanent easements, temporary construction easements, rights-of-way,
licenses or permits, etc.
DLB/KBK/SEF
Attachment(s): 2
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator (Report Author)
H :\USER\COMMON\Council\Fitton\Vermnt-acq
#00-176
ATTACHMENT
20
ATTACHMENT 2
Vermont Avenue Drainage Project
Tax No.
2760601
2760602
2760603
Property Owner
Ronnie H. Bryant, Jr.
Paul L. Honaker
Jack D. Caldwell
Property Rights
Easement
Easement
Fee Simple
.MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: {54()) 853-2541
Fax: {540) 853-1145
E-maih clerk,L~ci.roanoke.va.us
November 8, 2000
File #514
STEPltANIE M. MOON
Deput? City Clerk
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Agee & Kidd
1919 Electric Road, S. W., Suite One
Roanoke, Virginia 24018
Dear Mr. Natt:
I am enclosing copy of Ordinance No. 35107-110600 permanently vacating, discontinuing
and closing a certain alley extending from 10th Street, N. E., to 11th Street, described as
Block 7, Fairmount Map, being parallel to and between Georgia Avenue and Connecticut
Avenue. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, October 16, 2000, also adopted
by the Council on second reading on Monday, November 6, 2000, and will be in full force
and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enc.
pc:
Mr. and Mrs. Robert Gillespie, 1602 11th Street, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Robert L. Marmon, 1001 Connecticut Avenue, N. E., Roanoke,
Virginia 24012
Mr. and Mrs. Timothy Atwood, 1011 Connecticut Avenue, N. E., Roanoke,
Virginia 24012
Melvin L. Hill, Chair, City Planning Commission, 2545 Marr Street, N. W., #15F,
Roanoke. Virginia 24012
N:\CKVC\council00~agenda\Nov\November 6 correspondence.wpd
Edward A. Natt
November 8, 2000
Page 2
pc~
Darlene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
Steven J. Talevi, Assistant City Attorney
Philip C. Schirmer, City Engineer
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
J. Thomas Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
N:\CKVC\council00~agenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of November, 2000.
No. 35107-110600.
AN ORDINANCE permanently vacating, discontinuing and closing certain public right-of-
way in the City of Roanoke, Virginia, as more particularly described hereinafter.
WHEREAS, Magic City Branch #524 National Association of Letter Carriers filed an
application to the Council of the City of Roanoke, Virginia, in accordance with law. requesting the
Council to permanently vacate, discontinue and close the public fight-of-way described hereinafter;
and
WHEREAS, the City Planning Commission, after giving proper notice to all concerned as
required by §30-14, Code of the City of Roanoke (1979), as amended, and after having conducted
a public hearing on the matter, has made its recommendation to Council; and
WHEREAS, a public hearing was held on said application by the City Council on October
16, 2000, after due and timely notice thereof as required by §30-14, Code of the City of Roanoke
(1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity
to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience will
result to any individual or to the public from permanently vacating, discontinuing and closing said
public right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the
public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as
follows:
That certain alley extending from l0th Street, N. E., to 11th Street, N.E., in Block 7,
Fairmount Map, said alley being parallel to and between Georgia Avenue and
Connecticut Avenue, N.E.,
be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the
public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke
is empowered so to do with respect to the closed portion of the fight-of-way, reserving however, to
the City of Roanoke and any utility company, includir/g, specifically, without limitation, providers
to or for the public of cable television, electricity, natural gas or telephone service, an easement for
sewer and water mains, television cable, electric wires, gas lines, telephone lines, and related
facilities that may now be located in or across said public fight-of-way, together with the right of
ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to
include the right to remove, without the payment of compensation or damages of any kind to the
owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the
easement which impede access for maintenance or replacement purposes at the time such work is
undertaken; such easement or easements to terminate upon the later abandonment of use or
permanent removal from the above-descfibed public fight-of-way of any such municipal installation
or other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision Agent,
receive all required approvals of, and record with the Clerk of the Circuit Court for the City of
Roanoke, a subdivision plat, with said plat combining all properties which would otherwise be
2
landlocked by the requested closure, or other~vise disposing of the land within the right-of-way to
be vacated in a manner consistent with law, and retaining appropriate easements, together ~vith the
right of ingress and egress over the same, for the installation and maintenance of any and all existing
utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other conditions
to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke,
Virginia, a certified copy of this ordinance for recordation where deeds are recorded in said Clerk's
Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name
of the Petitioner, and the names of any other parties in interest who may so request, as Grantees, and
pay such fees and charges as are required by the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia, where
deeds are recorded in said Clerk's Office, file with the City Engineer for the City of Roanoke,
Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FINALLY ORDAINED that if the above conditions have not been met within a period
of twelve (12) months from the date of the adoption of this ordinance, then said ordinance shall be
null and void with no further action by City Council being necessary.
ATTEST:
City Clerk.
H:\OR~D-CLOS\O-C-MagicCity Branch- I 0thSt- 1 O- 16-00
Roanoke City Department of Planning
-.-. -~ ..; ~ and Code Enforcement
' i-'~'i.' ~ Roam 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
~ ~_~ ~ ~.~0~,,~-2344 (Fax) 853-1230
?~ --EH-na~? ~lanning@ci.roanoke.va.us
Roanoke City Council
Regular Agenda Item
October 16, 2000
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Application of Magic City Branch #524 National Association of Letter
Carriers, to permanently vacate, discontinue and close a certain alley
as the same extends from 10th Street, N.E., to 11TM Street, N.E., in
block 7, Fairmount Map, being parallel to and between Georgia
Avenue, N.E., and Connecticut Avenue, N.E.
Background:
The applicant, Magic City Branch #524 National Association of Letter Carriers, owns and
operates a union lodge facility at 1015 Georgia Avenue, N.E. This applicant has also filed
a separate application to vacate, discontinue and close a certain 285 foot section of
Georgia Avenue, N.E., that extends between block# 6 and block #7, as shown on Map A,
as attached to this report.
The above-described undeveloped alley as requested for vacation and closure in this
application extends from 10th Street, N.E., to 11th Street, N.E., through the center of block
#7, and is located approximately 130 feet to the east of this 285 foot section of Georgia
Avenue, N.E.
The applicant owns all of the properties abutting upon the east side of the alley. The
properties abutting upon the west side of the alley are owned by four other individual
entities (see attached Map A). There are currently two single-family residences on the west
side of the alley at 1001, and 1011, Connecticut Avenue, N.E.
This application was reviewed by the Planning Commission at its regular meeting of
September 21,2000. No objections or opposition was raised or expressed by any person
or persons in attendance at the meeting.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Considerations:
The land within the right-of-way of this alley has remained in an idle and unproductive state
for many years. The City is required to maintain (mow, cut tree limbs, clean up, etc.)
undeveloped public rights-of-way of this type. The overall costs for this type of
maintenance represents a considerable annual expense to the City
If the subject alley is closed and vacated, as requested, title to the lands within the alley
right-of-way and all future responsibility for the maintenance of the areas within the alley
will be vested in the abutting property owners.
All owners of property abutting upon the this alley have been duly notified of the applicant's
request for closure and vacation. No objections to the request have been received by the
Department of Planning and Code Enforcement, as of the preparation date of this report.
City Council is authorized to sell this vacated portion of the right-of-way, if it so chooses.
Section 15.-2008 of the Virginia Code (1950), as amended, authorizes a City to require an
abutting property owner to purchase as a condition of a right-of-way vacation, a vacated
right-of-way. The price, under such an arrangement, may be no greater than the property's
fair market value or its contributory value to the abutting property, whichever is greater, or
the amount agreed to by the parties. The Water Resources Committee is currently
considering a policy for the sale of public right-of-way. It is expected that a
recommendation will be forwarded to Council in the near future.
Recommendation:
The Planning Commission, by a vote of 7-0, recommends that City Council approve the
applicant's request to close, discontinue and permanently vacate the described
undeveloped public alley, subject to the following conditions:
The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record the plat with the Clerk of
the Circuit Court for the City of Roanoke. Said plat shall combine all properties
which would otherwise be landlocked by the requested closure, or otherwise
dispose of the land within the right-of-way to be vacated in a manner consistent with
law, and retain appropriate easements for the installation and maintenance of any
and all existing utilities that may be located within the right-of-way, including the
right of ingress and egress.
Upon meeting all other conditions to the granting of the application, the applicant
shall deliver a certified copy of this ordinance for recordation to the Clerk of the
Circuit Court of the City of Roanoke, Virginia, indexing the same in the name of the
City of Roanoke, Virginia, as Grantor, and in the name of the Petitioner, and the
names of any other parties in interest who may so request, as Grantees. The
ERT
applicant shall pay such fees and charges as are required by the Clerk to effect
such recordation.
Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court
of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City
of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has
occurred.
If the above conditions have not been met within a period of one year from the date
of the adoption of this ordinance, then said ordinance shall be null and void with no
further action by City Council being necessary.
Respectfully submitted
Melvin L. Hill, Chairman
Roanoke City Planning Commission
Assistant City Attorney
Petitioner
OSTERHOUDT, FERGUSDN,
NATT, AGEE & KIDD
ATTORNEYS-AT*LAW
ROANOKE, VIRGINIA
2401B-1699
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
)
)
Application of Magic City Branch #524 )
National Association of Letter Carriers )
for vacation of an alley extending fi.om )
l0th Street, N.E. to 11th Street, N.E. )
in Block 7, Fairmount Map )
AMENDED APPLICATION FOR
VACATING, DISCONTINUING
AND CLOSING OF ALLEY
Magic City Branch #524 National Association of Letter Carders, by Edward A. Natt,
counsel, applies to have an alley extending fi.om 10th Street, N.E. to 11th Street, N.E., in the
City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia
Code Section 15.2-2006 and Section 30-14, code of the City of Roanoke (1979), as amended.
This alley is more particularly described on the map attached hereto and as follows:
An alley extending fi.om 10th Street, N.E. to 1 lth Street, N.E., in
Block 7, Fairmount Map, City of Roanoke, Virginia; said alley
being parallel to and between Georgia Avenue and Connecticut
Avenue
Magic City Branch #524 National Association of Letter Carders states that the grounds
for this application are as follows:
1. The Petitioner owns all of the real estate on one side of the alley. The alley has
never been opened.
WHEREFORE, Magic City Branch #524 National Association of Letter Careers
respectfully requests that the above-described alley be vacated by the Council of the City of
Roanoke, Virginia, in accordance with Virginia Code Section 15.2-2006 and Section 30-14,
Code of the City of Roanoke (1979), as amended.
G:\UsersXCBaumgardner~Real Estntc~13ranch 524 NALC Amended Vacation-Alley.doe
OSTERHOUDT~ERGUSON,
NATT, AGEE &
ATTORNEYS-AT-LAW
ROANOKE, VIRGINIA
24018-1699
Respectfully submitted,
MAGIC CITY BRANCH #524 NATIONAL
ASSOCIATION OF LETTER CARRIERS
Of Counsel
Edward A. NaR, Esq.
OSTERHOUDT, FERGUSON, NATT,
AGEE & KIDD, P.C.
1919 Electric Road, SW, Suite 1
Roanoke, VA 24018
Phone: (540) 774-1197
Fax: (540) 774-0961
VSB #1104
G:\Users'~CBaumgardnerkReal Estate~Branch 524 NALC Amended Vacation-Alley. doc 2
Applicant:
Application for vacation of a portion of Georgia Avenue, N.E. from 10~h Street,
N.E. in an easterly direction for 285 feet to a point approximately 100 feet from
11th Street, N.E.
Magic City Branch #524 National Association of Letter Carders
1015 Georgia Avenue, NiE., Roanoke, VA 24012
Tax Map No.
3061312
3061124
3061112
3061207
3061209
3061210
3061211
3061212
3061222
3061223
ADJOINING PROPERTY OWNERS
Owner and Address
Rebecca Ann Palmer
1404 Tenth Street, N.E.
Roanoke, VA 24012
L. D. and Beulah M. Trent
932 GeorgiaAvenue, N.E.
Roanoke, VA 24012
Ellen O. Marsolek
937 Connecticut Avenue, N.E.
Roanoke, VA 24012
Robert P. and Bonnie S. Gillispie
1602 Eleventh Street, N.E.
Roanoke, VA 24012
G:\Uscrs~CBaumgardn~nMttal Esm.~e~Branch 524 NALC Vacation-Street APO.doc.doc I
ALLEY ~ ,
I , [ , .,
AS REQUESTED FOR
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A
The Roanoke Times
Roanoke Virginia
Affidavit of Publication
?t~'.06 The Roanoke Times
EDWARD A NATT, ATTOR
PO BOX 20068
ROANOKE VA 24018
REFERENCE: 80022015
01521989
GA/Connect.
Ga./Connect.
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this ~Q-'~-' day
of Oc~ber 20007~ Witness~my hand and official
seal.Q~~_~_~_~_~ , Notary Public
My commission expires ___~C~~f~, ~
PUBLISHED ON: 09/'29 10/06
TOTAL COST: 149.85
FILED ON:'~ ~0/~2~0 /
Autn~ize~l Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, October 16,
2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Governor's School
Lecture Hall at Patrick Henry High School, located at 2102 Grandin Road, S.W., on an
application to permanently abandon, vacate, discontinue and close, to the extent the City has
any legal interest in said public right-of-way, the following public right-of-way:
That certain alley extending from l0th Street, N. E., to 11th Street, N.E., in Block 7,
Fairmount Map, said alley being parallel to and between Georgia Avenue and
Connecticut Avenue, N.E.
A copy of this proposal is available for public inspection in the Office of the City Clerk,
Room 456, Municipal Building. All parties in interest may appear on the above date and be heard
on the question.
GIVEN under my hand this 2 7thday of September ,2000.
Mary F. Parker, City Clerk.
H:\NOTICE\N-Close-MagicCityBranch- 10thSt-PH- I 0-16-00
Publish in the Roanoke Times on Friday, September 29 and Friday, October 6, 2000.
Send affidavit to:
Mary F. Parker, City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
Send bill to:
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Agee, & Kidd, PC
1919 Electric Road, Suite One
Roanoke, Virginia 24018
H:~Public Hearings 00\October 16.public hearings.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 6, 2000
File #514
Melvin L. Hill, Chairperson
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an amended application received in the City Clerk's Office on August 30, 2000, from
Edward A. Natt, Attorney, representing Magic City Branch #524 National Association of
Letter Carriers, requesting that an alley extending from 10th Street, N. W., to 11th Street,
parallel to and between Georgia Avenue and Connecticut Avenue, described as Block 7,
Fairmount Map, be permanently vacated, discontinued and closed.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
M'elvin L. Hill
September 6, 2000
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Agee & Kidd, 1919 Electric
Road, S. W., Suite One, Roanoke, Virginia 24018
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
J. Thomas Tasselli, Development Review Coordinator
CHARLES H. OSTERHOUDT
MICHAELS. FERgUSON
EDWARD A. NATT
G. STEVEN AGEE
MARK D. KIDD
KRISTEN KONRAD JOHNSTONE
OSTEKHOU DT,
LAW OFFICES
FEKCU$ON, NATT.
A PKOFESSIONAL CORPORATION
1919 ELECTR. IC KOAD. SUITE I
P. O. BOX 20068
I~OAN O KE. VI P~GIN IA
24018-0007
August 30, 2000
AGEE
Mary Parker, City Clerk
456 Municipal Bldg.
215 Church Avenue, SW
Roanoke, VA 24011
Re:
Application of Magic City Branch//524 National Association of Letter
Carriers for vacation of an alley and a portion of a street
Dear Mary:
Enclosed please find an Amended Application for Vacating, Discontinuing and Closing
of Alley, as well as an amended list of Adjoining Property Owners for vacation of a portion of
Georgia Avenue, N.E., relating to the above matters.
If you need anything further or have any questions, please give me a call.
With best personal regards, I am
Very truly yours,
OSTERHOUDT, FERGUSON, NATT,
AGEE & KIDD, P.C.
Edward A. Natt
EAN/csb
Enclosure
pc: Branch 524 NALC
P. O. Box 12061
Roanoke, VA 24022
OSTERHGUDT, FERGUSDN,
NATT, AGEE & KIDD
ATTORNEYS-AT-LAW
ROANOKE, VIRGINIA
24018-1699
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Application of Magic City Branch #524
National Association of Letter Carriers
for vacation of an alley extending from
l0th Street, N.E. to 11th Street, N.E.
in Block 7, Fairmount Map
AMENDED APPLICATION FOR
VACATING, DISCONTINUING
AND CLOSING OF ALLEY
Magic City Branch #524 National Association of Letter Carriers, by Edward A. Natt,
counsel, applies to have an alley extending from l0th Street, N.E. to 11th Street, N.E., in the
City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia
Code Section 15.2-2006 and Section 30-14, code of the City of Roanoke (1979), as amended.
This alley is more particularly described on the map attached hereto and as follows:
An alley extending from l0th Street, N.E. to 11th Street, N.E., in
Block 7, Fairmount Map, City of Roanoke, Virginia; said alley
being parallel to and between Georgia Avenue and Connecticut
Avenue
Magic City Branch #524 National Association of Letter Carriers states that the grounds
for this application are as follows:
1. The Petitioner owns all of the real estate on one side of the alley. The alley has
never been opened.
WHEREFORE, Magic City Branch #524 National Association of Letter Carriers
respectfully requests that the above-described alley be vacated by the Council of the City of
Roanoke, Virginia, in accordance with Virginia Code Section 15.2-2006 and Section 30-14,
Code of the City of Roanoke (1979), as amended.
G:\Users\CBaumgardner\Real Estate\Branch 524 NALC Amended Vacation-Alley.doc
DSTERHDUDT, FERGUSON,
NATT, AGEE & KIDD
ATTORNEYS-AT-LAW
ROANOKE, VIRGINIA
24D18-1699
Respectfully submitted,
MAGIC CITY BRANCH #524 NATIONAL
ASSOCIATION OF LETTER CARRIERS
Of Counsel
Edward A. Natt, Esq.
OSTERHOUDT, FERGUSON, NATT,
AGEE & KIDD, P.C.
1919 Electric Road, SW, Suite 1
Roanoke, VA 24018
Phone: (540) 774-1197
Fax: (540) 774-0961
VSB #1104
G:\Users\CBaumgardnerhReal Estate~Branch 524 NALC Amended Vacation-Alley.doc
Applicant:
Application for vacation of a portion of Georgia Avenue, N.E. fi.om 10th Street,
N.E. in an easterly direction for 285 feet to a point approximately 100 feet from
11th Street, N.E.
Magic City Branch #524 National Association of Letter Carriers
1015 Georgia Avenue, N.E., Roanoke, VA 24012
Tax Map No.
3061312
3061124
3061112
3061207
3061209
3061210
3061211
3061212
3061222
3061223
ADJOINING PROPERTY OWNERS
Owner and Address
Rebecca Ann Palmer
1404 Tenth Street, N.E.
Roanoke, VA 24012
L. D. and Beulah M. Trent
932 Georgia Avenue, N.E.
Roanoke, VA 24012
Ellen O. Marsolek
937 Connecticut Avenue, N.E.
Roanoke, VA 24012
Robert P. and Bonnie S. Gillispie
1602 Eleventh Street, N.E.
Roanoke, VA 24012
G:\Users\CBaumgardnerkReal Estate\Branch 524 NALC Vacation-Street APO.doc.doc 1
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE CLOSUR~ REQUEST OF:
Magic City Branch #524 National Association of Letter Carriers for an )
alley extending between 10t~ and 11th Streets, N.E., Block 7 )AFFIDAVIT
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly swom, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 23rd day of August, 2000, notices of a public hearing to be held
on the 21st day of September, 2000, on the closure captioned above to the owner or agent of the
parcels listed below at their last known address:
Parcel
3061210
3061211
3061212
3061222
3061223
3061209
3061208
3061207
3061201
Owner's Name
Robert and Bonnie Gillespie
Robert L. and Katherine Marmon
3061203 Timothy and Teresa Atwood
3061213
through
3061221
Petitioner
Mailing Address
1602 11th Street, NE
Roanoke, VA 24012
1001 Connecticut Avenue, NE
Roanoke, VA 24012
1011 Connecticut Avenue, NE
Roanoke, VA 24012
c/o Ed Natt, Attomey
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 23rd day of August, 2000.
Notary Public ~
My Commission expires:
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24.011-1536
Telephone: (540) 853-2541
Fax: (540) 853~1145
SANDRA H. EAKIN
Deputy City Clerk
August 28, 2000
File #514
Melvin L. Hill, Chairperson
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application received in the City Clerk's Office on August 2, 2000, from Edward A. Natt,
Attorney, representing Magic City Branch #524 National Association of Letter Carriers,
requesting that an alley extending from 10th Street, N. W., to 11th Street, parallel to and
between Georgia Avenue and Connecticut Avenue, described as Block 7, Fairmount Map,
be permanently vacated, discontinued and closed.
Sincerely,
Mary ~
CMC
~rker,
City Clerk
MFP:sm
Enclosure
Melvin L. Hill
August 28, 2000
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Agee & Kidd, 1919 Electric
Road, S. W., Suite One, Roanoke, Virginia 24018
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
J. Thomas Tasselli, Development Review Coordinator
:STERHOUDT, FERGUSON,
NATT, AG£E & KIDD
ATTORNEYS-AT-LAW
RDANnKE, VIRBINIA
24D18-1699
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
'00 /~,!.-2 P l :/".0
Application of Magic City Branch #524
National Association of Letter Carriers
for vacation of an alley extending from
10th Street, N.W. to 11th Street, N.W.
in Block 7, Fairmount Map
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF ALLEY
Magic City Branch #524 National Association of Letter Carders, by Edward A. Natt,
counsel, applies to have an alley extending from l0th Street, N.W. to 11th Street, N.W., in the
City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia
Code Section 15.2-2006 and Section 30-14, code of the City of Roanoke (1979), as amended.
This alley is more particularly described on the map attached hereto and as follows:
An alley extending from l0th Street, N.W. to 11th Street, N.W., in
Block 7, Fairmount Map, City of Roanoke, Virginia; said alley
being parallel to and between Georgia Avenue and Connecticut
Avenue
Magic City Branch #524 National Association of Letter Carriers states that the grounds
for this application are as follows:
1. The Petitioner owns all of the real estate on one side of the alley. The.alley has
never been opened.
WHEREFORE, Magic City Branch #524 National Association of Letter Carriers
respectfully requests that the above-described alley be vacated by the Council of the City of
Roanoke, Virginia, in accordance with Virginia Code Section 15.2-2006 and Section 30-14,
Code of the City of Roanoke (1979), as amended.
G:\Users\CBaumgardnerLReal Estam~Branch 524 NALC Vacation-Alley.doc
August 1, 2000
I!i il Ilil
· ~STERHDUDT, F'EROU50N,
NATT, AGEE & KIDD
ATTORNEYS-AT-LAW
ROANOKE, VIRI~INIA
24018-1699
Respectfully submitted,
MAGIC CITY BRANCH #524 NATIONAL
ASSOCIATION OF LETTER CARRIERS
Of Counsel
Edward A. Natt, Esq.
OSTERHOUDT, FERGUSON, NATT,
AGEE & .KIDD, P.C.
1919 Electric Road, SW, Suite 1
Roanoke, VA 24018
Phone: (540) 774-1197
Fax: (540) 774-0961
VSB #1104
G:\Uscrs\CBaumgardncrXRcal Estatc~Branch 524 NALC Vacation-Alley.doc
August 1, 2000
I
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1519-
2.7?8
Applicant:
Application for vacation of an alley extending from 10th Street, N.W. to
1 It"Street, N.W. in Block 7, Fairmount
Magic City Branch #524 National Association of Letter Careers
1015 Georgia Avenue, N.E., Roanoke, VA 24012
Tax Map No.
3061312
3061124
3061112
3061201
3061203
3061207
3061209
3061210
3061211
3061212
3061222
3061223
ADJOINING PROPERTY OWNERS
Owner and Address
Rebecca Ann Palmer
1404 Tenth Street, N.E.
Roanoke, VA 24012
L. D. and Beulah M. Trent
932 Georgia Avenue, N.E.
Roanoke, VA 24012
Ellen O. Marsolek
937 Connecticut Avenue, N.E.
Roanoke, VA 24012
Robert Leroy, Jr. and Katherine K. Marmon
1001 Connecticut Avenue, N.E.
Roanoke, VA 24012
Timothy D. and Teresa T. Atwood
1011 Connecticut Avenue, N.E.
Roanoke, VA 24012
Robert P. and Bonnie S. Gillispie
1602 Eleventh Street, N.E.
Roanoke, VA 24012
\\OFNAA01XDATA\Uscrs\CBaumgardncrXReal EstateXBranch 524 NALC Vacation-Alley APO.doc
July 20, 2000
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- ! 536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: ¢lerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
October 5, 2000
File #514
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Agee & Kidd
1919 Electric Road, S. W., Suite One
Roanoke, Virginia 24018
Dear Mr. Natt:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I haVe advertised a public hearing for Monday,
October 16, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Governor's School Lecture Hall, Patrick Henry High School, 2102 Grandin Road, S. W.,
on the request of Magic City Branch #524 National Association of Letter Carriers that a
certain alley extending from 10th Street, N. E., to 11th Street, described as Block 7,
Fairmount Map, being parallel to and between Georgia Avenue and Connecticut Avenue,
be permanently vacated, discontinued and closed.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431.
Questions with regard to the City Planning Commission report should be directed to the
Department of Planning and Code Enforcement at 853-2344.
H:\Public Hearings.00\October 16, 2000.wpd
Edward A. Natt
October 5, 2000
Page 2
It will be necessary for you, or your representative, to be present at the October 16
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
Mary F. ',
City Clerk
MFP:sm
Enclosure
H:\Public Heanngs. OO\October 16, 2000.wpd
MARY F. PARKER, CMC
city Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clcrk~ci.roanokc.va, us
STEPHANIE M. MOON
Deputy City Cledc
October 5, 2000
File #514
Mr. and Mrs. Robert Gillespie
Mr. and Mrs. Robert L. Marmon
Mr. and Mrs. Timothy Atwood.
Ladies and Gentlemen:
Pursuant to provisions of. Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 16, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Governor's School Lecture Hall, Patrick Henry High School, 2102 Grandin Road, S. W.,
on the request of Magic City Branch #524 National Association of Letter Carriers that a
certain alley extending from 10th Street, N. E., to 11th Street, described as Block 7,
Fairmount Map, being parallel to and between Georgia Avenue and Connecticut Avenue,
be permanently vacated, discontinued and closed.
The City Planning Commission is recommending approval of the abovedescribed request.
Please call the City Clerk's Office at 853-2541 if you would like to receive a copy of the
report.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 853-2344.
Sincerely,
Mary F.
City Clerk
MFP:sm
H:\Public Hearings. OO\October 16, 2000.wpd
MARY F. PARKER. CMC
City. Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk;~ci.roanoke.va.us
November 8, 2000
File #514
STEPHANIE M. MOON
Deputy City Clerk
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Agee & Kidd
1919 Electric Road, S. W., Suite One
Roanoke, Virginia 24018
Dear Mr. Natt:
I am enclosing copy of Ordinance No. 35108-110600 permanently vacating, discontinuing
and closing a portion of Georgia Avenue, N. E., extending in an easterly direction from 10t"
Street for a distance of 285 feet to a point approximately 100 feet from the intersection of
11th Street. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, October 16, 2000, also adopted
by the Council on second reading on Monday, November 6, 2000, and will be in full force
and effect ten days following the date of its second reading.
Mary F. Parker, CMC
City Clerk
MFP:sm
Enc.
pc:
Mr. and Mrs. Robert Gillespie, 1602 11th Street, N. E., Roanoke, Virginia 24012
Melvin L. Hill, Chair, City Planning Commission, 2545 Marr Street, N. W., #15F,
Roanoke, Virginia 24012
Darlene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
Steven J. Talevi, Assistant City Attorney
Philip C. Schirmer, City Engineer
N:\CKVC\council00~agenda\Nov\November 6 correspondcnce.wpd
Edward A. Natt
November 8, 2000
Page 2
pc:
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
J. Thomas Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
N:\CKVC\council00~agenda\Nov\November 6 con'espondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of November, 2000.
No. '35108-110600.
AN ORDINANCE permanently vacating, discontinuing and closing certain public right-of-
way in the City of Roanoke, Virginia, as more particularly described hereinafter.
WHEREAS, Magic City Branch #524 National Association of Letter Carriers filed an
application to the Council of the City of Roanoke, Virginia, in accordance with law, requesting the
Council to permanently vacate, discontinue and close the public tight-of-way described hereinafter;
and
WHEREAS, the City Planning Commission, after giving proper notice to all concerned as
required by {}30-14, Code of the City of Roanoke (1979), as amended, and after having conducted
a public heating on the matter, has made its recommendation to Council; and
WHEREAS, a public heating was held on said application by the City Council on October
16, 2000, after due and timely notice thereof as required by {}30-14, Code of the City of Roanoke
(1979), as amended, at which heating all parties in interest and citizens were afforded an opportunity
to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public tight-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience will
result to any individual or to the public from permanently vacating, discontinuing and closing said
public right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the
public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as
follows:
That portion of Georgia Avenue, N.E., extending in an easterly direction from 10th
Street, N. E., for a distance of 285 feet to a point approximately 100 feet from the
intersection of 11th Street, N.E.,
be, and is hereby permanently vacated, discontinued and closed, and that all fight and interest of the
public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke
is empowered so to do with respect to the closed portion of the fight-of-way, reserving however, to
the City of Roanoke and any utility company, including, specifically, without limitation, providers
to or for the public of cable television, electricity, natural gas or telephone service, an easement for
sewer and water mains, television cable, electric wires, gas lines, telephone lines, a~td related
facilities that may now be located in or across said public right-of-way, together with the right of
ingress and egress for the maintenance or replacement of such lines, mains or utilities, such fight to
include the fight to remove, without the payment of compensation or damages of any kind to the
owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the
easement which impede access for maintenance or replacement purposes at the time such work is
undertaken; such easement or easements to terminate upon the later abandonment of use or
permanent removal from the above-described public right-of-way of any such municipal installation
or other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision Agent,
receive all required approvals of, and record with the Clerk of the Circuit Court for the City of
Roanoke, a subdivision plat, with said plat combining all properties which would otherwise be
2
landlocked by the requested closure, or otherwise disposing of the land within the right-of-way to
be vacated in a manner consistent with law, and retaining appropriate easements, together with the
right of ingress and egress over the same, for the installation and maintenance of any and all existing
utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other conditions
to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke,
Virginia, a certified copy of this ordinance for recordation where deeds are recorded in said Clerk's
Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name
of the Petitioner, and the names of any other parties in interest who may so request, as Grantees, and
pay such fees and charges as are required by the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia, where
deeds are recorded in said Clerk's Office, file with the City Engineer for the City of Roanoke,
Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FINALLY ORDAINED that if the above conditions have not been met within a period
of twelve (12) months from the date of the adoption of this ordinance, then said ordinance shall be
null and void with no further action by City Council being necessary.
ATTEST:
City Clerk.
H:\ORD-CLOS\O-C-MagicCityBranch-G¢orgiaAv¢- I 0-16-00 3
~CHARTERED 1 1882~
Roanoke City Department of Planning
..... and Code Enforcement
~ ! ~! t:.~ i~ . ~-~- Room lbO, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
--~ f~'L'l 'A(~/40) 853-2344 (Fax) 853-1230
_ ~E hnt~11."' planning@ci.roanoke.va.us
Roanoke City Council
Regular Agenda Item
October 16, 2000
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Application of Magic City Branch #524 National Association of Letter
Carriers, represented by Edward A. Natt, Attorney, requesting that a
portion of Georgia Avenue N.E., extending from 10th Street N.E., in an
easterly direction for a distance of 285 feet to a point approximately
100 feet from the intersection of 11th Street N.E., be permanently
vacated, discontinued and closed.
Background:
The public street right-of-way of Georgia Avenue, N.E., that extends between 10th Street,
N.E., and 11t~ Street, N.E., is only partially developed. The developed (paved) portion of
this public street extends in an easterly direction from 10t~ Street, N.E., for a distance of
approximately 285 feet to a point of termination at a physical barricade. The remaining
section that extends beyond the barricade to 11~ Street, N.E., is undeveloped and
overgrown with trees and foliage, etc.
The applicant, Magic City Branch #524 National Association of Letter Carriers, owns and
operates a union lodge facility at 1015 Georgia Avenue, N.E. The applicant owns all of the
properties abutting upon both sides of the portion of Georgia Avenue, N.W., that is being
requested for closure and vacation. This developed (paved) portion of public street right-of-
way functions primarily as a driveway for this property owner. The remaining portion of the
street that is undeveloped is owned by another property owner and is not requested to be
closed.
The applicant is requesting that this small (approx: 285' ) paved section of Georgia Avenue
be closed, discontinued and permanently vacated to allow the owner to control access to
the property that surrounds both sides of the subject street section and to prevent the use
of this street right-of-way for other purposes.
Planning Commission public hearing was held on September 21, 2000. All owners of
properties abutting upon the described section of Georgia Avenue N,E., were notified of
this application to close and vacate this section of public street. No objections or opposition
to this request were raised at the meeting. Mrs. Duerk questioned why closure of the entire
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
right-of-way was not being requested. Mr. Natt advised that his client was only interested
in the section adjacent to what they owned.
Considerations:
This relatively limited section of public street right-of-way provides access and serves the
needs of only one property owner, the applicant. The surface of the street section is in poor
condition and in need of repair. The City has no current or future plans to utilize this section
of right-of-way for public street purposes. This section of Georgia Avenue, N.E., has
functioned as a dead-end street for many years. It is highly unlikely that the remaining
undeveloped section of this street will be needed or developed at any point in the future.
Closure and vacation of the street section will return the land within the vacated street
right-of-way to the City's real estate tax rolls.
City Council is authorized to sell this vacated portion of the right-of-way, if it so chooses.
Section 15.-2008 of the Virginia Code (1950), as amended, authorizes a City to require an
abutting property owner to purchase as a condition of a right-of-way vacation, a vacated
right-of-way. The price, under such an arrangement, may be no greater than the property's
fair market value or its contributory value to the abutting property, whichever is greater, or
the amount agreed to by the parties. The Water Resources Committee is currently
considering a policy for the sale of public right-of-way. It is expected that a
recommendation will be forwarded to Council in the near future.
Recommendation:
The Planning Commission by a vote of 6-1 (Messrs. Hill, Dowe, Chrisman, Butler, Rife and
Manetta voting for the request and Mrs. Duerk voting against the request) recommends
that City Council approve the applicant's request to close, discontinue and permanently
vacate the described portion of Georgia Avenue, N.W., subject to the following conditions:
Ao
The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record the plat with the Clerk
of the Circuit Court for the City of Roanoke. Said plat shall combine all
properties which would otherwise be landlocked by the requested closure, or
otherwise dispose of the land within the right-of-way to be vacated in a manner
consistent with law, and retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located within the right-
of-way, including the right of ingress and egress.
Upon meeting all other conditions to the granting of the application, the applicant
shall deliver a certified copy of this ordinance for recordation to the Clerk of the
Circuit Court of the City of Roanoke, Virginia, indexing the same in the name of
the City of Roanoke, Virginia, as Grantor, and in the name of the Petitioner, and
the names of any other parties in interest who may so request, as Grantees.
The applicant shall pay such fees and charges as are required by the Clerk to
effect such recordation.
Upon recording a certified copy of this ordinance with the Clerk of the Circuit
Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer
for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such
recordation has occurred.
If the above conditions have not been met within a period of one year from the
date of the adoption of this ordinance, then said ordinance shall be null and void
with no further action by City Council being necessary.
ERT
Attachments
cc: Assistant City Attorney
Petitioner
Respectfully submitted
Melvin L. Hill, Chairman
Roanoke City Planning Commission
~STE:RH[~UDT, F'ER[3USON,
NATT. AGE:E: & KIDD
ATTrlRNI:'yS-AT-LAW
RDANnKIr, VIg(31NIA
24n1B-1&99
IN THE COUNCIL OF THE CITY OF ROANOK.~ VIRGINIA
""'-2
)
)
Application of Magic City Branch )
//524 National Association of Letter )
Carriers for vacation of a portion of )
Georgia Avenue, N.E. fi:om 10th )
Street, N.E. in an easterly direction )
for 285 feet to a point approximately )
100 feet fi:om 11th Street, N.E. )
APPLICATION FOR VACATING.
DISCONTINU'ING AND CLOSING
OF A PORTION OF STREET
Magic City Branch #524 National Association of Letter Carriers, by Edward A. Natt,
counsel, applies to have a portion of Georgia Avenue, N.E. extending from l0th Street, N.E. in
an easterly direction.for 285 feet to a point approximately 100 feet fi:om 11th Street, N.E., in the
City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia
Code Section 15.2-2006 and Section 30-14, code of the City of Roanoke (1979), as amended.
This street is more particularly described on the map attached hereto and as follows:
That portion of Georgia Avenue, N.E. extending in an easterly
direction fi:om 10th Street, N.E. for a distance for 285 feet to a
point approximately 100 feet fi:om the intersection of llth Street,
N.E.
Magic City Branch//524 National Association of Letter Carriers states that the grounds
for this application are as follows:
1. The Petitioner owns all of the real estate on both sides of Georgia Avenue. The
sole use of this portion of Georgia Avenue is for access to the Petitioner's property. The
remaining portion of Georgia Avenue is blocked off at the point at which it is sought to be
vacated. The vacation of the street would allow the applicant to control access to its property
on both sides of the street and would prevent the use of this property for other purposes.
G:\Uscrs~CBaumgardncr~Real E,state~ranch 524 NALC Vacation-Street. doc.doc
AUgust 1, 2000
-1ST£RHOUOT, F'ERGUSDN,
NA?T, AG£E & KIDD
ATTrlRN£YS-AT-/AW
ROANOKE, VIRGINIA
24DI8-1699
WHEREFORE, Magic City Branch #524 National Association of Letter Carriers
respectfully requests that the above-described street be vacated by the Council of the City of
Roanoke, Virginia, in accordance with Virginia Code Section 15.2-2006 and Section 30-14,
Code of the City of Roanoke (1979), as amended.
Respectfully submitted,
MAGIC CITY BRANCH #524 NATIONAL
ASSOCIATION OF LETTER CARRIERS
Of Counsel
Edward A. Natt, Esq.
OSTERHOUDT, FERGUSON, NATT,
AGEE & KIDD, P.C.
1919 Electric Road, SW, Suite 1
Roanoke, VA 24018
Phone: (540) 774-1197
Fax: (540) 774-0961
VSB #1104
G:\Users~BnumgaroMerkReal F.~tekBranch 524 NALC Vacation-Street. doc.doc
August 1, 2000
I I
I I I o1~ I
I I I j~ tr
I Z
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE CLOSURE REQUEST OF:
Magic City Branch #524 National Association of Letter Carriers for a
Portion of Georgia Avenue, N.E.,
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
)
)AFFIDAVIT
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 23rd day of August, 2000, notices of a public hearing to be held
on the 21 st day of September, 2000, on the closure captioned above to the owner or agent of the
parcels listed below at their last known address:
Parcel Owner's Name Mailing Address
3061213 thru
3061221 Petitioner
Robert and Bonnie Gillespie
c/o Ed Natt, Attorney
1602 11th Street, NE
Roanoke, VA 24012
Martha Pace Franklin
3061222
3061223
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 23rd day of August, 2000.
Notary Public
My Commission expires:
.~The Roanoke Times
Roanoke, Virginia
~_~.~avit of Publication
The Roanoke Times
EDWARD A NATT, ATTOR
PO BOX 20068
ROANOKE VA 24018
REFERENCE: 80022015 GA Avenue
01521970 Georgia Ave.
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. ~
Sworn and subscribed before me this t day
of October 2000. Witness my hand and official
seal._~~_~=_~_~-- , Notary Public
My commission expires~J ~~0N~i~3~, 2~
PUBLISHED ON: 09/29 10/06
TOTAL COST: 149.85
S.W., On Im nlNi(Itlon to per-
way, the, following public
from the tnterNctk)n of 11th
(152197O)
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, October 16,
2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Governor's School
Lecture Hall at Patrick Henry High School, located at 2102 Grandin Road, S.W., on an
application to permanently abandon, vacate, discontinue and close, to the extent the City has
any legal interest in said public right-of-way, the following public right-of-way:
That portion of Georgia Avenue, N.E., extending in an easterly direction from 10th
Street, N. E., for a distance of 285 feet to a point approximately 100 feet from the
intersection of 11th Street, N.E.,
A copy of this proposal is available for public inspection in the Office of the City Clerk,
Room 456, Municipal Building. All parties in interest may appear on the above date and be heard
on the question.
GIVEN under my hand this 2 7thday of September , 2000.
Mary F. Parker, City Clerk.
H:\NOTICE\N-Close-MagicCityBranch-GeorgiaAve. PH. 10-16-00
Publish in the Roanoke Times on Friday, September 29 and Friday, October 6, 2000.
Send affidavit to:
Mary F. Parker, City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
Send bill to:
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Agee, & Kidd, PC
1919 Electric Road, Suite One
Roanoke, Virginia 24018
H:~Public Hearings 00\October 16.public hearings.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 28, 2000
File #514
SANDRA H. EAKIN
Deputy City Clerk
Melvin L. Hill, Chairperson
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application received in the City Clerk's Office on August 2, 2000, from Edward A. Natt,
Attorney, representing Magic City Branch #524 National Association of Letter Carriers,
requesting that a portion of Georgia Avenue, N. E., extending from 10th Street, in an
eastedy direction for 285 feet to a point approximately 100 feet from 11th Street, be
permanently vacated, discontinued and closed.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
Melvin L. Hill
August 28, 2000
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Agee & Kidd, 1919 Electric
Road, S. W., Suite One, Roanoke, Virginia 24018
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
J. Thomas Tasselli, Development Review Coordinator
)STERNOUDT, FERGUSON,
NATT, AGEE & KIDD
ATTORNEYS-AT-LAw
ROANOKE, VIRGINIA
24018-1699
IN THE COUNCIL OF THE CITY O,F., ROANOKE. VIRGINIA
'00 i2!':. -2 91
)
)
Application of Magic City Branch )
#524 National Association of Letter )
Carders for vacation of a portion of )
Georgia Avenue, N.E. from l0th )
Street, N.E. in an easterly direction )
for 285 feet to a point approximately )
100 feet from 11th Street, N.E. )
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF A PORTION OF STREET
Magic City Branch #524 National Association of Letter Carriers, by Edward A. Natt,
counsel, applies to have a portion of Georgia Avenue, N.E. extending fi:om 10th Street, N.E. in
an easterly direction for 285 feet to a point approximately 100 feet from 11th Street, N.E., in the
City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia
Code Section 15.2-2006 and Section 30-14, code of the City of Roanoke (1979), as amended.
This street is more particularly described on the map attached hereto and as follows:
That portion of Georgia Avenue, N.E. extending in an easterly
direction fi.om 10th Street, N.E. for a distance for 285 feet to a
point approximately 100 feet from the intersection of 1 lth Street,
N.E.
Magic City Branch #524 National Association of Letter Carriers states that the grounds
for this application are as follows:
1. The Petitioner owns all of the real estate on both sides of Georgia Avenue. The
sole use of this portion of Georgia Avenue is for access to the Petitioner's property. The
remaining portion of Georgia Avenue is blocked off at the point at which it is sought to be
vacated. The vacation of the street would allow the applicant to control access to its property
on both sides of the street and would prevent the use of this property for other purposes.
O:\Users\CBaumgardner\Real Estate'~ranch 524 NALC Vacarion-S~eet.doc.doc
AUgust 1, 2000
]STERHOUDT, FERGUSON,
NATT, AGEE & KiDD
ATTORNEYS-AT-LAW
ROANOKE, VlEBINIA
24D16-1699
WHEREFORE, Magic City Branch #524 National Association of Letter Carders
respectfully requests that the above-described street be vacated by the Council of the City of
Roanoke, Virginia, in accordance with Virginia Code Section 15.2-2006 and Section 30-14,
Code of the City of Roanoke (1979), as amended.
Respectfully submitted,
MAGIC CITY BRANCH #524 NATIONAL
ASSOCIATION OF LETTER CARRIERS
Of Counsel
Edward A. Natt, Esq.
OSTERHOLrDT, FERGUSON, NATT,
AGEE & KIDD, P.C.
1919 Electric Road, SW, Suite 1
Roanoke, VA 24018
Phone: (540) 774-1197
Fax: (540) 774-0961
VSB #1104
G:\Uscrs\CBaumgardnerkReal EstatckBranch 524 NALC Vacation-Street.doc.doc
August 1, 2000
II :[ii I III
I ~ I ! I I ~ I
~ I I ! I I
I I I ~ I I I
I I I I I I I I
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN: ~:I 7 ¥ "' i ~' ':"' 7~ ~: 7 ~' ..7
The Roanoke City Planning Commission will hold a public hearing0~n ~.~L~l)ty, P 3:31
September 21, 2000, 1:30 p.m. or as soon as the matter may be heard, in the Emergency Operations
Center Conference Room, first floor, Municipal Building, 215 Church Avenue, S.W., to consider
the following:
Request from the Magic City Branch #524 National Association of Letter Carders,
represented by Edward A. Natt, Attorney, that an alley extending from 10th Street,
N.E., to 11th Street, N.E., in Block 7, Fairmount Map, City of Roanoke, Virginia;
said alley being parallel to and between Georgia Avenue and Connecticut Avenue,
be permanently vacated, discontinued and closed.
Request from the Magic City Branch #524 National Association of Letter Carriers,
represented by Edward A. Natt, attorney, that a portion of Georgia Avenue, N.E.,
extending in an easterly direction from l0th Street, N.E., for a distance of 285 feet to
a point approximately 100 feet from the intersection of 11th Street, N.E., be
permanently vacated, discontinued and closed.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 166, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please prim in newspaper on Tuesday, September 5, and September 12, 2000
Please bill:
Edward A. Natt, Esquire
Osterhoudt, Ferguson, Natt, Agee, & Kidd, PC
1919 Electric Road, Suite 1
Roanoke, VA 24018
774-1197
Please send affidavit of publication to:
Department of Planning and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk~ci.roanoke.va, us
STEPHANIE M. MOON
Deputy City Cl~k
October 5, 2000
File #514
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Agee & Kidd
1919 Electric Road, S. W., Suite One
Roanoke, Virginia 24018
Dear Mr. Natt:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 16, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Governor's School Lecture Hall, Patrick Henry High School, 2102 Grandin Road, S. W.,
on the request of Magic City Branch #524 National Association of Letter Carriers that a
portion of Georgia Avenue, N. E., extending in an easterly direction from 10t' Street for a
distance of 285 feet to a point approximately 100 feet from the intersection of 11t' Street,
be permanently vacated, discontinued and closed.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431.
Questions with regard to the City Planning Commission report should be directed to the
Department of Planning and Code Enforcement at 853-2344.
H:\Public Hearings.00\October 16, 2000.wpd
Edward A. Natt
October 5, 2000
Page 2
It will be necessary for you, or your representative, to be present at the October 16
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
H:\Public Hearings. OO~October 16, 2000.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clcrk~ci.roanok¢.va.us
STEPHANIE M. MOON
Deputy city Clerk
October 5, 2000
File #514
Mr. and Mrs. Robert Gillespie
1602 11th Street, N. E.
Roanoke, Virginia 24012
Dear Mr. and Mrs. Gillespie:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 16, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Governor's School Lecture Hall, Patrick Henry High School, 2102 Grandin Road, S. W.,
on the request of Magic City Branch #524 National Association of Letter Carriers that a
portion of Georgia Avenue, N. E., extending in an easterly direction from 10th Street for a
distance of 285 feet to a point approximately 100 feet from the intersection of 11th Street,
be permanently vacated, discontinued and closed.
The City Planning Commission is recommending approval of the abovedescribed request.
Please call the City Clerk's Office at 853-2541 if you would like to receive a copy of the
report.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
H:\Public Hearings.00\October 16, 2000.wpd
CHARLES H. OSTERHOUDT
MICHAEL S. FER(3USON
EDWARD A. NATT
G. STEVEN A(~EE
MARK D. KIDD
KR~StEN KONRAD JOHNSTONE
OSTER. HOU DT,
LAW OFFICES
FEKGLISON. NATT, AGEE
A PFLOFESSIONAL COKPOKATION
1910 ELECTR. IC KOAD, SUITE I
P. O. BOX 20068
R. OAN OKE. VI R. GIN IA
24OI8-0007
August 1, 2000
KIDD
TELEPHONE
540-774-1197
FAX NO.
540-774-0961
HAND-DELIVERED
Mary Parker, City Clerk
456 Municipal Bldg.
215 Church Avenue, SW
Roanoke, VA 24011
Re:
Application of Magic City Branch #524 National Association of Letter
Carriers for vacation of an alley extending from 10thStreet, N.W. to
11th Street, N.W. in Block 7, Fairmount Map
Application of Magic City Branch #524 National Association of Letter
Carriers for vacation of a portion of Georgia Avenue, N.E. from l0th
Street, N.E. in an easterly direction for 285 feet to a point approximately
100 feet from 11th Street, N.E.
Dear Mary:
Enclosed please find the original and one copy of Applications relating to the two above
matters together with our firm's check in the amount of $200.00, representing the filing cost of
$100.00 for each Application.
With best personal regards, I am
Very truly yours,
OSTERHOUDT, FERGUSON, NATT,
AGEE & KIDD, P.C.
Edward A. Natt
EAN/csb
Enclosures
pc~
Evelyn S. Lander, AICP Chief
Roanoke City Planning Department
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Mr. Bill Booth
Branch #524 NALC
P. O. Box 12061
Roanoke, VA 24022
OSTERHOUDT, FERGUSON,
NATT, ABEE & KIDD
ATTORNEYS-AT-LAW
ROANOKE, VIRGINIA
24018-1699
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
)
)
Application of Magic City Branch )
#524 National Association of Letter )
Carders for vacation of a portion of )
Georgia Avenue, N.E. from 10th )
Street, N.E. in an easterly direction )
for 285 feet to a point approximately )
100 feet from 11th Street, N.E. )
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF A PORTION OF STREET
Magic City Branch #524 National Association of Letter Carriers, by Edward A. Natt,
counsel, applies to have a portion of Georgia Avenue, N.E. extending from l0th Street, N.E. in
an easterly direction for 285 feet to a point approximately 100 feet from 11th Street, N.E., in the
City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia
Code Section 15.2-2006 and Section 30-14, code of the City of Roanoke (1979), as amended.
This street is more particularly described on the map attached hereto and as follows:
That portion of Georgia Avenue, N.E. extending in an easterly
direction from l0th Street, N.E. for a distance for 285 feet to a
point approximately 100 feet from the intersection of 11th Street,
N.E.
Magic City Branch #524 National Association of Letter Carders states that the grounds
for this application are as follows:
1. The Petitioner owns all of the real estate on both sides of Georgia Avenue. The
sole use of this portion of Georgia Avenue is for access to the Petitioner's property. The
remaining portion of Georgia Avenue is blocked off at the point at which it is sought to be
vacated. The vacation of the street would allow the applicant to control access to its property
on both sides of the street and would prevent the use of this property for other purposes.
G:\Users\CBaumgardner\Real Estate\Branch 524 NALC Vacation-Street.doc.doc 1
August 1, 2000
OSTERHOUDT, FERGUGDN,
NATT, AGEE & KIDD
ATTORNEYS-AT-LAW
RDANOKE, VIRGINIA
24018-1699
WHEREFORE, Magic City Branch #524 National Association of Letter Carriers
respectfully requests that the above-described street be vacated by the Council of the City of
Roanoke, Virginia, in accordance with Virginia Code Section 15.2-2006 and Section 30-14,
Code of the City of Roanoke (1979), as amended.
Respectfully submitted,
MAGIC CITY BRANCH #524 NATIONAL
ASSOCIATION OF LETTER CARRIERS
Of Counsel
Edward A. Natt, Esq.
OSTERHOUDT, FERGUSON, NATT,
AGEE & KIDD, P.C.
1919 Electric Road, SW, Suite 1
Roanoke, VA 24018
Phone: (540) 774-1197
Fax: (540) 774-0961
VSB #1104
G:\Users\CBaumgardner\Real Estate~Branch 524 NALC Vacation-Street.doc.doc
August 1, 2000
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Applicant:
Application for vacation of a portion of Georgia Avenue, N.E. from 10th Street,
N.E. in an easterly direction for 285 feet to a point approximately 100 feet from
11th Street, N.E.
Magic City Branch #524 National Association of Letter Carders
1015 Georgia Avenue, N.E., Roanoke, VA 24012
Tax Map No.
3061312
3061124
3061112
ADJOINING PROPERTY OWNERS
Owner and Address
Rebecca Ann Palmer
1404 Tenth Street, N.E.
Roanoke, VA 24012
L. D. and Beulah M. Trent
932 Georgia Avenue, N.E.
Roanoke, VA 24012
Ellen O. Marsolek
937 Connecticut Avenue, N.E.
Roanoke, VA 24012
G:\Users\CBaumgardner\Real Estate~Branch 524 NALC Vacation-Street APO.doc.doc 1
July 20, 2000
OSTERHDUDT, FERGUSDN,
NATT, AGEE & KIDD
ATTDRNEYS-AT-LAW
ROANDKE, VIRGINIA
24018-1699
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Application of Magic City Branch #524
National Association of Letter Carriers
for vacation of an alley extending from
l0th Street, N.W. to 11th Street, N.W.
in Block 7, Fairmount Map
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF ALLEY
Magic City Branch #524 National Association of Letter Carriers, by Edward A. Natt,
counsel, applies to have an alley extending from l0th Street, N.W. to 11th Street, N.W., in the
City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia
Code Section 15.2-2006 and Section 30-14, code of the City of Roanoke (1979), as amended.
This alley is more particularly described on the map attached hereto and as follows:
An alley extending from l0th Street, N.W. to 11th Street, N.W., in
Block 7, Fairmount Map, City of Roanoke, Virginia; said alley
being parallel to and between Georgia Avenue and Connecticut
Avenue
Magic City Branch #524 National Association of Letter Carriers states that the grounds
for this application are as follows:
1. The Petitioner owns all of the real estate on one side of the alley. The alley has
never been opened.
WHEREFORE, Magic City Branch #524 National Association of Letter Carriers
respectfully requests that the above-described alley be vacated by the Council of the City of
Roanoke, Virginia, in accordance with Virginia Code Section 15.2-2006 and Section 30-14,
Code of the City of Roanoke (1979), as amended.
G:\Users\CBaumgardner~Real Estate\Branch 524 NALC Vacation-Alley.doc 1
August 1, 2000
OSTERHOUDT, F£RGUSON,
NATT, AGEE & KIDD
ATTORNEYS-AT-LAW
ROANOKE, VIRGINIA
24018-1699
Respectfully submitted,
MAGIC CITY BRANCH #524 NATIONAL
ASSOCIATION OF LETTER CARRIERS
Of Counsel
Edward A. Natt, Esq.
OSTERHOUDT, FERGUSON, NATT,
AGEE & KIDD, P.C.
1919 Electric Road, SW, Suite 1
Roanoke, VA 24018
Phone: (540) 774-1197
Fax: (540) 774-0961
VSB #1104
G:\Users\CBaumgardner\Real Estate\Branch 524 NALC Vacation-Alley.doc 2
August 1, 2000
1519
£.
0
Applicant:
Application for vacation of an alley extending from 10th Street, N.W. to
1 lthStreet, N.W. in Block 7, Fairmount
Magic City Branch #524 National Association of Letter Carders
1015 Georgia Avenue, N.E., Roanoke, VA 24012
Tax Map No.
3061312
3061124
3061112
3061201
3061203
3061207
3061209
3061210
3061211
3061212
3061222
3061223
ADJOINING PROPERTY OWNERS
Owner and Address
Rebecca Ann Palmer
1404 Tenth Street, N.E.
Roanoke, VA 24012
L. D. and Beulah M. Trent
932 Georgia Avenue, N.E.
Roanoke, VA 24012
Ellen O. Marsolek
937 Connecticut Avenue, N.E.
Roanoke, VA 24012
Robert Leroy, Jr. and Katherine K. Marmon
1001 Connecticut Avenue, N.E.
Roanoke, VA 24012
Timothy D. and Teresa T. Atwood
1011 Connecticut Avenue, N.E.
Roanoke, VA 24012
Robert P. and Bonnie S. Gillispie
1602 Eleventh Street, N.E.
Roanoke, VA 24012
\\OFNAA01\DATA\Users\CBaumgardner~Real Estate~Bmnch 524 NALC Vacation-Alley APO.doc
July 20, 2000
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrkf,~ci.roanoke.va.us
November 8, 2000
File #24-51
STEPHANIE M. MOON
Deputy City Clerk
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
I am enclosing copy of Ordinance No. 35109-110600 amending Section 36.1-693, Notice
of hearing, of Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended, to
clarify notice requirements. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000,
also adopted by the Council on second reading on Monday, November 6, 2000, and will
be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
Mr. Matt Pritts, President, Greater Raleigh Court Civic League, P. O. Box 3092
Roanoke, Virginia 24015
Mr. Robert N. Richert, 415 Allison Avenue, S. W., Roanoke, Virginia 24016
Ms. Evelyn Bethel, President, Historic Gainsboro, 35 Patton Avenue, N. E.,
Roanoke, Virginia 24016
Ms. Evelyn Pullen, President, Grayson Beautification Council, 1530 Grayson
Avenue, N. W., Roanoke, Virginia 24017
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
N:\CKVC\councilOO~agenda\Nov\November 6 correspondence.wpd
Melvin L. Hill
November 8, 2000
Page 2
pc~
The Honorable
The Honorable
Virginia
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
The Honorable Sherman A. Holland, Commissioner of the Revenue
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Copy Transmitted Electronically to Municipal Code Corporation
Darlene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
Steven J. Talevi, Assistant City Attorney
Philip C. Schirmer, City Engineer
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
J. Thomas Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd
IN THE COU.rNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of November, 2000.
No. 35109-110600.
AN ORDINANCE amending {}36.1-693, Notice of hearing, of Chapter 36. l, Zoning,
of the Code of the City of Roanoke (1979), as amended, to clarify notice requirements.
BE IT ORDAINED by the Council of the City of Roanoke that §36.1-693, Notice of
hearing, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended,
be, and is hereby, amended and reordained to read and provide as follows:
Sec. 36.1-693. Notice of hearing.
Prior to conducting any public hearing required by this chapter before
the city council or the planning commission, notice shall be given as required
by section 15.2-2204, Code of Virginia (1950), as amended, and in the case of
hearings before the city council, in conformance with any additional
requirements of section 62 of the Charter. The expense of advertising shall be
borne by the applicant. Any affidavits required by section 15.2-2204, Code of
Virginia (1950), as amended, shall be filed with the city clerk. In addition,
when a proposed amendment affects the district classification of twenty-five
(25) or fewer parcels, the zoning administrator shall erect a sign on each of
such parcels, at least ten (10) days prior to the public hearing before the
planning commission, indicating the nature of the change proposed, the
identification of the property or properties affected, and the time, date and
place of such hearing. When a proposed amendment affects the district
classification of more than twenty-five (25) parcels, the zoning administrator
shall erect at least one sign on each comer of each block on which any of the
affected properties lies, at least ten (10) days prior to the public hearing before
the planning commission, indicating the nature of the change proposed, the
identification of the property or properties affected, and the time, date and
place of such hearing.
ATTEST:
H:'/O RD-CA\OCA -NoticeRequircrnen~- 10-16-00
City Clerk.
Roanoke City Department of Planning
..... ,, ~ and Code Enforcement
~ --! ! ~ IReem 166, Muncpa Budng
215 Church Avenue, S.W.
Roanoke, Virginia 24011
,~. ~ (~,~:~2344 (Fax) 853-1230
;-:~ flE~ail.~ I~'hltng@ci.roanoke.va.us
Roanoke City Council
Regular Agenda Report
October 16, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Members of Council'
Subject:
Zoning Ordinance Amendment
Notice of Planning Commission Hearing
Background:
A massive rezoning of over 1,100 properties in Greater Raleigh Court was undertaken by
the Planning Commission in December, 1999, which required the individual posting of
each property that was proposed for rezoning. This posting, or notice of hearing for the
Planning Commission, was required by the City's zoning ordinance, but such posting
is not required by state law, and is in addition to the individual mailing notice to property
owners and legal advertising requirements (two ads) that are required by State law. This
posting activity in Greater Raleigh Court required several days work for approximately 15
city staff in preparing and placing notices on the subject properties.
Future rezonings of similar size may occur in the future to correct zoning and land use
patterns in accordance with prepared neighborhood plans. In an effort to modify this labor
intensive effort to one that is easier to implement, the Planning Commission considered a
request to amend the zoning ordinance.
On February 22, 2000, several posting alternatives were shared with 28 City
neighborhood leaders in the form of a letter requesting comments. Staff received two
comments from leaders: one leader (Evelyn Bethel - Historic Gainsboro) advocated the
alternative that required posting of 25 properties or less and posting any higher number at
intersections; the other leader (Bill Bestpitch - Old Southwest) advocated posting of all
properties, regardless of the number. The matter was also discussed at a President's
Council meeting in March, 2000, and received general support from those in attendance
for the change that allowed posting at intersections for rezoning of more than 25
properties.
Planning Commission public hearing on the matter was held on April 19, 2000. Two
alternatives were considered: (1) eliminate the posting provision entirely or (2) require the
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
individual posting of properties, if they were twenty-five or less in number, and the posting
of notices at street intersections of the affected block(s) if greater that twenty-five
properties were affected. Mr. Robert Richert, 415 Allison Avenue, S. W., addressed the
Commission and requested that all properties be posted for Planning Commission
hearings, regardless of the number. He advised that citizens often complained that they
didn't know of government's actions, and this was one way to encourage sharing of
information. There was further discussion by the Commission members, and it was noted
that there were many opportunities to share information with affected citizens prior to
hearings, including mailings, newspaper announcements, legal ads, neighborhood
newsletters, meeting flyers, etc. and that typically city staff used a variety of methods to
ensure broad public knowledge of Planning Commission activities. By a vote of 7-0, the
Planning Commission recommended that City Council approve a zoning ordinance
amendment, similar to the attached proposed amendment, for the posting of properties
for Planning Commission public hearings.
City Council held a public hearing on May 15, 2000. At the Council hearing, it was noted
that neighborhoods may not have had a true opportunity to comment on the amendment
because the Planning Commission had considered an amendment which was revised to
incorporate neighborhood comments received, but the amendment was different from the
initial letter that was mailed to neighborhood organizations. It was recommended that
additional neighborhood comments be requested. Consequently, the matter was referred
back to the Planning Commission for a second public hearing.
On July 24, 2000, a second letter was mailed to 28 neighborhood organizations for
additional review and comment. Planning staff received two comments on the proposed
amendment. Grayson Beautification Council advised that the amendment was agreeable
to them - posting all properties when the number is greater than 25 is not necessary. The
Greater Raleigh Court Civic League advised that for those properties over 25, the posting
of the intersections should be sufficient, given that an individual letter is sent to each
property owner and two legal advertisements are done.
On September 21,2000, the Planning Commission held a second public hearing on the
matter. Planning staff presented the request and recommended approval of the
amendment. No citizens spoke in favor of or opposed to the amendment, however, the
comments received from the two neighborhood organizations were noted.
Recommendation:
The Planning Commission, by a vote of 7-0, recommended that City Council approve the
proposed ordinance amendment.
This revised provision will continue to provide for posting of properties for public hearings
before the Planning Commission. If there are 25 or fewer properties involved, each
property would be posted; however, if there are more than 25 properties, signs would be
posted at street intersections, at least one per the affected block (s), notifying the public of
the hearing. These notices are in addition to written notification to all affected property
2
owners and two legal advertisements, as required by state law.
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
Attachment
CC:
City Manager
City Attorney
Assistant City Attorney
Assistant City Manager for Community Development
3
The Roanoke Times
Roanoke, Virginia
'00 ~?~ ~.f~davit of Publication
,~,~ 13 ? · The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01522049 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this ~fi~_ day
of Oct~ber,.~~ ,., ~ ,~2000'~Witness my hand and official
seal.__~~__~_~_~_~ ......... Notary Public
My commission expires~~0~i~~' ~/~'' .
PUBLISHED ON: 09/29 10/06
TOTAL COST: 173.16
A~t~ri~d Signature
NOllCE OF PUBUC HEARING
TO ~IHO~ IT Miry COflCB~N:
(~), m
day, ~ :~8, ~04X), mt 7:00
fl-II at plKn~c Hefi~ HI~
din IImKI, S.W., in o4rdm' to C~on-
s~dmw m mm~e~dmmm mind r~m'~-
(2979), m m~encled.
The proi)o~ed &mendment
Roanoke (2979),
noUflc:Mion of the owne~ of
mm ~ In 'mnte~met may
(2522O49)
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of § 15.2-2204, Code of Virginia (1950), as amended, the Council
of the City of Roanoke will hold a Public Hearing on Monday, October 16, 2000, at 7:00 p.m., or as
soon thereafter as the matter may be heard, in the Governor's School Lecture Hall at Patrick
Henry High School, located at 2102 Grandin Road, S.W., in order to consider an amendment and
revision to Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended.
The proposed amendment would amend the following sections of Chapter 36.1, Zoning, of
the Code of the City of Roanoke (1979), as amended: §36.1-693, Notice of hearing, to provide for
certain forms of notification of the owners of property which is subject to a rezoning. A copy of said
proposed amendment is available for review in the Office of the City Clerk, Room 456, Municipal
Building. Questions about the content of the proposed regulation should be directed to the Office of
Community Planning, 853-2344.
All parties in interest may appear on the above date and be heard on the question.
GIVEN under my hand this 2 Tchday of Sep~cember ,2000.
Mary F. Parker, City Clerk.
H:XNOTICE\N-Z-NoticcRequire- 10-16-00
Publish in the Roanoke Times on Friday, September 29 and Friday, October 6, 2000.
Send bill and affidavit to:
Mary F. Parker, City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
H:~Pub[ic Hearings 00\October 16.public hearings wpd
MARY F. PARKER, CMC
city Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk(~ci.roanoke.va, us
October 5, 2000
File #51
STEPHANIE M. MOON
Deputy City Cle*k
~r. James Armstrong
,-'/Mr. Robert N. Richert
~'lVIs. Evelyn Bethel
.~-Grayson Beautification Council
~" Greater Raleigh Court Civic League
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 16, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Governor's School Lecture Hall, Patrick Henry High School, 2102 Grandin Road, S. W.,
on the request of the City of Roanoke to amend Section 36.1-693, Notice of hearing, to
Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, to provide
for certain forms of notification to owners of property that is subject to rezoning.
The City Planning Commission is recommending approval of a revised provision which will
continue to provide for posting of properties' for public hearings before the Planning
Commission. If there are 25 or fewer properties involved, each property would be posted;
however, if there are more than 25 properties, signs would be posted at street
intersections, at least one per the affected block(s) notifying the public of the hearing.
These notices are in addition to written notification to all affected property owners and two
legal advertisements, as required by state law. Please call the City Clerk's Office at 853-
2541 if you would like to receive a copy of the report.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
H:\Public Hearings.00\October 16, 2000.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 8, 2000
File #51
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35110-110600 permanently vacating, discontinuing
and closing a certain 25' by 85' portion of First Street, N. W., approximately 43' from the
intersection of First Street and Shenandoah Avenue as the same extends between
Shenandoah Avenue and Centre Avenue. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
October 16, 2000, also adopted by the Council on second reading on Monday,
November 6, 2000, and will be in full force and effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Melvin L. Hill, Chair, City Planning Commission, 2545 Marr Street, N. W., #15F,
Roanoke, Virginia 24012
Willard N. Claytor, Director, Real Estate Valuation
Steven J. Talevi, Assistant City Attorney
N:\CKVC\council00~agenda\Nov\November 6 correspondence.wpd
Darlene L. Burcham
November 8, 2000
Page 2
pc~
Philip C. Schirmer, City Engineer
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
J. Thomas Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of November, 2000.
No. 35110-110600.
AN ORDINANCE permanently vacating, discontinuing and closing certain public
tight-of-way in the City of Roanoke, Virginia, as more particularly described hereinafter.
WHEREAS, City of Roanoke filed an application to the Council of the City of
Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate,
discontinue and close the public tight-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by §30-14, Code of the City of Roanoke (1979), as amended, and after
having conducted a public heating on the matter, has made its recommendation to Council;
and
WHEREAS, a public heating was held on said application by the City Council on
October 16, 2000, after due and timely notice thereof as required by §30-14, Code of the City
of Roanoke (1979), as amended, at which heating all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public tight-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience
will result to any individual or to the public from permanently vacating, discontinuing and
closing said public tight-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia,
that the public fight-of-way situate in the City of Roanoke, Virginia, and more particularly
described as follows:
That certain 25' by 85' portion of First Street, N.W., approximately 43' from the
intersection of First Street, N.W., and Shenandoah Avenue, N.W., as the same
extends between Shenandoah Avenue, N.W., and Centre Avenue, N.W.,
be, and is hereby permanently vacated, discontinued and closed, and that all fight and interest
of the public in and to the same be, and hereby is, released insofar as the Council of the City
of Roanoke is empowered so to do with respect to the closed portion of the right-of-way,
reserving however, to the City of Roanoke and any utility company, including, specifically,
without limitation, providers to or for the public of cable television, electricity, natural gas
or telephone service, an easement for sewer and water mains, television cable, electric wires,
gas lines, telephone lines, and related facilities that may now be located in or across said
public fight-of-way, together with the fight of ingress and egress for the maintenance or
replacement of such lines, mains or utilities, such fight to include the fight to remove,
without the payment of compensation or damages of any kind to the owner, any landscaping,
fences, shrubbery, structure or any other encroachments on or over the easement which
impede access for maintenance or replacement purposes at the time such work is undertaken;
such easement or easements to terminate upon the later abandonment of use or permanent
removal from the above-described public right-of-way of any such municipal installation or
other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for
the City of Roanoke, a subdivision plat, with said plat combining all properties which would
otherwise be landlocked by the requested closure, or otherwise disposing of the land within
the right-of-way to be vacated in a manner consistent with law, and retaining appropriate
easements, together with the right of ingress and egress over the same, for the installation and
maintenance of any and all existing utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the
City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of the City of Roanoke,
Virginia, as Grantor, and in the name of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such fees and charges as are required by
the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia,
where deeds are recorded in said Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FINALLY ORDAINED that if the above conditions have not been met within
a period of twelve (12) months from the date of the adoption of this ordinance, then said
ordinance shall be null and void with no further action by City Council being necessary.
ATTEST:
City Clerk.
3
H:\ORD-CLOS\O-C-City-First-Centre-Shen- 10-16-00
Roanoke City Department of Planning
~ and Code Enforcement
Room 166, Municipal Building
215 Church Avenue, S.W.
~!~ Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
Roanoke City Council
Regular Agenda Report
October 16, 2000
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Application of the City of Roanoke to permanently vacate, discontinue
and close a certain portion of First Street N.W., between Centre
Avenue and Shenandoah Avenue N.W.
Background:
During the past twelve months the City of Roanoke and the Roanoke Redevelopment and
Housing Authority (RRHA) has filed several applications to close and vacate certain
sections of public street and alley rights-of-way in the Greater Gainsboro Community.
These street and alley closure and vacations were part of a long range planning process
of the City to effect certain specific improvements in the Greater Gainsboro Area.
On July 20, 2000, the Planning Commission reviewed and concurred with a staff report
recommending that the City's request to alter by barricade, First Street N.W., between
Shenandoah Avenue and Centre Avenue N.W., be approved. City Council subsequently
adopted an ordinance on August 21,2000, officially altering by barricade, the described
section of First Street N.W. Closure of this section of First Street N.W., to vehicular traffic
was a necessary and essential step in providing for the redesign and conversion of this
street right-of-way for future use as a pedestrian plaza.
This application is a request to permanently vacate a smaller area of the public right-of-way
that lies within the described section of First Street N.W., that was previously altered by
barricade and closed to vehicular traffic. The area to be permanently vacated is shown and
described on the map attached to the applicant's petition.
Planning Commission public hearing was held on September 21, 2000. Some Planning
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Commission members expressed concern as to the impact of the proposed parking
garage on the streetscape and general view between the street and the proposed
pedestrian plaza. Phil Schirmer, City Engineer, presented several plans illustrating the
westerly end of the proposed garage. He explained that the garage was to extend
approximately ten feet into the right-of-way and would be located at the existing curb line
of the street rather than behind the existing sidewalk, resulting in approximately five feet
encroachment into the viewshed. He further explained that the intent was to line up
pedestrian traffic with the entrance to the garage and the plaza. He advised that the
closure area requested was actually larger than what was to be built upon. Mrs. Duerk
requested that consideration be given to allowing bicycle access across the First Street
bridge and plaza.
Considerations:
The purpose of this street vacation is to provide a small but necessary area of additional
land for the future construction of a projecting or overlapping part of a proposed parking
garage that will be located on the easterly side of the proposed pedestrian plaza.
This street vacation will facilitate the needs of certain phased development activities within
the Greater Gainsboro Redevelopment Area, and is consistent with the intent of the City's
Comprehensive Plan which encourages economic development opportunities in the
downtown and its environs.
Recommendation
The Planning Commission, by a vote of 6-1 (Mrs. Duerk voting against the motion),
recommends that City Council approve the applicant's request to permanently vacate,
discontinue and close the described portion of First Street N.W., subject to the following
conditions:
That the land within the vacated right-of-way of the described portion of First Street,
N.W., shall upon vacation, be sold to the adjacent property owner, the Roanoke
Redevelopment and Housing Authority, for one dollar ($1.00) and other good and
valuable consideration.
The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record the plat with the Clerk of
the Circuit Court for the City of Roanoke. Said plat shall combine all properties
which would otherwise be landlocked by the requested closure, or otherwise
dispose of the land within the right-of-way to be vacated in a manner consistent with
law, and retain appropriate easements for the installation and maintenance of any
and all existing utilities that may be located within the right-of-way, including the
right of ingress and egress.
Co
Upon meeting all other conditions to the granting of the application, the applicant
shall deliver a certified copy of this ordinance for recordation to the Clerk of the
Circuit Court of the City of Roanoke, Virginia, indexing the same in the name of the
2
City of Roanoke, Virginia, as Grantor, and in the name of the Petitioner, and the
names of any other parties in interest who may so request, as Grantees. The
applicant shall pay such fees and charges as are required by the Clerk to effect
such recordation.
Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court
of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City
of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has
occurred.
If the above conditions have not been met within a period of one year from the date
of the adoption of this ordinance, then said ordinance shall be null and void with no
further action by City Council being necessary
Respectfully submitted,
ERT
CC:
Assistant City Attorney
Melvin L. Hill, Chairman
Roanoke City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
APPLICATION OF THE CITY OF )
ROANOKE FOR CLOSING A PORTION)
OF THE RIGHT-OF-WAY OF FIRST )
STREET, NW )
APPLICATION FOR VACATING,
DISCONTINUING, AND CLOSING
A PUBLIC STREET
TO THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL:
(1) The City of Roanoke ("Petitioner") applies to have a portion of public right-of-way
at First Street, NW, between Centre Avenue, NW, and Shenandoah Avenue, NW,
permanently vacated, discontinued and closed, pursuant to Sections 15.2-2006, and 15.2-
2008, Code of Virginia, (1950), as amended, and Section 30-14, Code of the City of Roanoke
(1979), as amended. This portion of public right-of-way is more particularly described on the
attached map (Exhibit A) and as follows: The section of the right-of-way to be vacated is a
rectangular portion along the eastern boundary of First Street, NW. The area will be more
accurately defined on a plat of survey to be required as a condition of closure.
(2) The Roanoke Redevelopment and Housing Authority owns Official Tax Nos.
2013601, adjacent property to the northeast. Closure is required as part of the Greater
Gainsboro Redevelopment Area Project. Petitioner requests that a portion of the subject right-
of-way be closed and sold to the adjacent property owner, the Roanoke Redevelopment and
Housing Authority, for One Dollar ($1.00) and other good and valuable consideration. Closure
of this street right-of-way will have no adverse effect on any property or owner. A variable width
portion of public right-of-way on First Street, NVV, between Centre Avenue, NVV, and
Shenandoah Avenue, NVV, was recently altered by barricade to restrict vehicular traffic.
(3) A list of the property owners whose lots border or abut the subject street is
attached as' Exhibit B.
VVHEREFORE, the City of Roanoke respectfully requests that the above-described right-
of-way be permanently vacated, discontinued, and closed, by the Council of the City of
Roanoke in accordance with Sections 15.2-2006, and 15.2-2008, Code of Virginia, (1950), as
amended, and Section 30-14, Code of the City of Roanoke (1979), as amended.
Date: ~'/././j~ 0
Respectfully submitted, ~
City Manager
I :\WPDOC S~Gai ns/~oro'~PLANCOM $. PET 2
Exhibit "A"
AVENUE
2014.201
2013O11
20~ J$0.¢
SHENANDOAH
201 ~,~.12
2013013
2013014
CENTRE
~ 2013605
1010301
TO BE PERMANENTLY VACATED, DISCONTINUED
AND CLOSED,
CLOSED TO VEHICUL'AR TRAFFIC.
Exhibit "B'
LIS:i' OF ADJACENT PROPERTY OWNERS
Owner
Roanoke Redevelopment & Housing Authority
2624 Salem Turnpike, NW
Roanoke, VA 24017
Tax Number
2013601
John N. Lampros
1902 Cantle Lane, SW
Roanoke, VA 24018
2013605
Roanoke Times
~' Roanoke, Virginia
~,~davit of Publication The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 Shen/Centre
01521949 25' x 85'
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this !J-J~--
day
of O~ber 20:0~ Witness my hand and official
seal-~_ ~~__~__~~.' ~ ' ....... , Notary Public
u, mil~ 312001
~y commission e×~ires lt~jC0mml~0nExp UR, ,
PUBLISHED ON: 09/'29 10/06
TOTAL COST: 153.18
NO1]CE OF PUBIJC HEARING
TO ~ ff MAY CONCEal:
16, 2000, 8t 7.'*00 p.m., Ol' W~
S.W.. m mn .pplle~lon to p~r-
Int~ m md
way, the following public
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, October 16,
2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Governor's School
Lecture Hall at Patrick Henry High School, located at 2102 Grandin Road, S.W., on an
application to permanently abandon, vacate, discontinue and close, to the extent the City has
any legal interest in said public right-of-way, the following public right-of-way:
That certain 25' by 85' portion of First Street, N.W., approximately 43' from the
intersection of First Street, N.W., and Shenandoah Avenue, N.W., as the same
extends between Shenandoah Avenue, N.W., and Centre Avenue, N.W.
A copy of this proposal is available for public inspection in the Office of the City Clerk,
Room 456, Municipal Building. All parties in interest may appear on the above date and be heard
on the question.
GIVEN under my hand this 2_7_thday of .qop'l-omho,- , 2000.
Mary F. Parker, City Clerk.
H:\NOTICE~N-Close-First-Shen-Centre-PH- 10-16-00
Publish in the Roanoke Times on Friday, September 29 and Friday, October 6, 2000.
Send bill and affidavit to:
Mary F. Parker, City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
H:\Public Hearings 00\October 16.public hearings.wpd
NOTICE OF PUBLIC HEARING BEFORE THE RO~~ .~ITY PLANNING
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold'~pul~tl~ l~ilari1~g36it ~rhursday,
September 21, 2000, 1:30 p.m. or as soon as the matter may be heard, in the Emergency Operations
Center Conference Room, first floor, Municipal Building, 215 Church Avenue, S.W., to consider
the following:
1.
Request from the City of Roanoke that a portion of public right-of-way at First
Street, N.W., between Centre Avenue, N.W., and Shenandoah Avenue, N.W., be
permanently vacated, discontinued and closed.
2. Proposed amendment of Section 36.1-25, Definitions, Article II, construction of
language and definitions; and Section 36.1-445. Additional sign regulations of
Article IV, Supplementary Regulations, Code of the City of Roanoke (1979), as
amended.
3. Proposed amendment of Section 36.1-693, Notice of hearing, of Article VII.
Administration, Code of the City of Roanoke (1979), as amended.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 166, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, September 5, and September 12, 2000
Please bill and send affidavit of publication to:
Department of Planning and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 12, 2000
File #514
Melvin L. Hill, Chairperson
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application received in the City Clerk's Office on September 12, 2000, from the City of
Roanoke, requesting that a portion of right-of-way at First Street, N. W., between Centre
Avenue and Shenandoah Avenue be permanently vacated, discontinued and closed.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
H:~Rezoning and Streets O0~Fimt Street wp~l
'Melvin L. Hill
September 12, 2000
Page 2
pc~
The Honorable Mayor and Members of the Roanoke City Council
Darlene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
J. Thomas Tasselli, Development Review Coordinator
H:~Rezoning and Stree{$ O0~irst Street wpd
'00 :::~' i2 P1 ::'()
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
APPLICATION OF THE CITY OF )
ROANOKE FOR CLOSING A PORTION)
OF THE RIGHT-OF-WAY OF FIRST )
STREET, NW )
APPLICATION FOR VACATING,
DISCONTINUING, AND CLOSING
A PUBLIC STREET
TO THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL:
(1) The City of Roanoke ("Petitioner") applies to have a portion of public right-of-way
at First Street, NW, between Centre Avenue, NW, and Shenandoah Avenue, NW,
permanently vacated, discontinued and closed, pursuant to Sections 15.2-2006, and 15.2-
2008, Code of Virginia, (1950), as amended, and Section 30-14, Code of the City of Roanoke
(1979), as amended. This portion of public right-of-way is more particularly described on the
attached map (Exhibit A) and as follows: The section of the right-of-way to be vacated is a
rectangular portion along the eastern boundary of First Street, NW. The area will be more
accurately defined on a plat of survey to be required as a condition of closure.
(2) The Roanoke Redevelopment and Housing Authority owns Official Tax Nos.
2013601, adjacent property to the northeast. Closure is required as part of the Greater
Gainsboro Redevelopment Area Project. Petitioner requests that a portion of the subject right-
of-way be closed and sold to the adjacent property owner, the Roanoke Redevelopment and
Housing Authority, for One Dollar ($1.00) and other good and valuable consideration. Closure
of this street right-of-way will have no adverse effect on any property or owner. A variable width
portion of public right-of-way on First Street, NW, between Centre Avenue, NW, and
Shenandoah Avenue, NW, was recently altered by barricade to restrict vehicular traffic.
(3) A list of the property owners whose lots border or abut the subject street is
attached as Exhibit B.
VVHEREFORE, the City of Roanoke respectfully requests that the above-described right-
of-way be permanently vacated, discontinued, and closed, by the Council of the City of
Roanoke in accordance with Sections 15.2-2006, and 15.2-2008, Code of Virginia, (1950), as
amended, and Section 30-14, Code of the City of Roanoke (1979), as amended.
Date: ~/.///~0
Respectfully submitted,
City Manager
I:\WPDOC S\Gainsboro~PLANCOM5.PET
2
2o~9~8
Exhibit "A"
2013010
2013011
2013012
2013013
2 013014
CENTR
AVENUE
2014.201
SHENANDOAH
E
1 Ol 0301
TO BE PERMANENTLY VACATED,
AND CLOSED,
CLOSED TO VEHICUbAR TRAFFIC,
DISCONTINUED
Exhibit "B"
LIST OF ADJACENT PROPERTY OWNERS
Owner
Roanoke Redevelopment & Housing Authority
2624 Salem Turnpike, NW
Roanoke, VA 24017
Tax Number
2013601
John N. Lampros
1902 Cantle Lane, SW
Roanoke, VA 24018
2013605
MARY F. PARKER, CMC
Cit~ Cl~k
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk~ci.roanoke.va, us
October 5, 2000'
File #51
STEPHANIE M. MOON
Depul~ City Clerk
John P. Baker
Executive Director
Roanoke Redevelopment and
Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Mr. Baker:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 16, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Governor's School Lecture Hall, Patrick Henry High School, 2102 Grandin Road, S. W.,
on the request of the City of Roanoke that a certain 25' by 85' portion of First Street, N. W.,
approximately 43' from the intersection of First Street and Shenandoah Avenue as the
same extends between Shenandoah Avenue and Centre Avenue, be permanently vacated,
discontinued and closed.
The City Planning Commission is recommending approval of the abovedescribed request.
Please call the City Clerk's Office at 853-2541 if you would like to receive a copy of the
report.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
H:\Public Hearings.00~October 16, 2000 wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 2401 I-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk,,~ci.roanoke.va.us
November 8, 2000
File ¢f.4.4-166-373-468
STEPHANIE M. MOON
Deputy City Clerk
Mr. Richard B. Jeter
Mr. Ned B. Jeter
181 Blue Ridge Boulevard, N. W.
Roanoke, Virginia 24012
Gentlemen:
I am enclosing copy of Ordinance No. 35111-110600 authorizing the proper City officials
to enter into a lease agreement between the City and Richard B. and Ned B. Jeter, for use
of a 7.4!-acre tract of land for agricultural purposes, for a five-year period, at an annual
rental of $10.00 per acre, per year, effective April 20, 2000, and upon such other terms and
conditions as deemed appropriate as more particularly set forth in a report of the Water
ReSources Committee under date of October 16, 2000. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, October 16, 2000, also adopted bythe Council on second reading on Monday,
November 6, 2000, and will be in full force and effect ten days following the date of its
second reading.
Sincerely, ~,,~~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
N:\CKVC\council00~agenda\NovxNovember 6 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of November, 2000.
No. 35111-110600.
AN ORDINANCE authorizing the proper City officials to enter into a lease agreement
between the City and Richard B. Jeter and Ned B. Jeter, for use of a 7.41-acre tract of land for
agricultural purposes, upon certain terms and conditions.
WHEREAS, a public hearing was held on October 16, 2000 pursuant to § § 15.2-1800(B) and
1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said conveyance.
BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and City
Clerk are authorized to execute and attest, respectively, on behalf of the City of Roanoke, in form
approved by the City Attorney, the appropriate lease agreement with Richard B. Jeter and Ned B.
Jeter, for the lease of a 7.41-acre tract of land located near the former City Nursing Home at Coyner
Springs for agricultural purposes, for a five (5) year period, effective April 20, 2000, at an annual
rental of $10.00 per acre per year, and upon such other terms and conditions as are deemed
appropriate and as more particularly set forth in the report to this Council dated October 16, 2000.
ATTEST:
City Clerk.
H:\ORD-GEN~0-L-Jeter-CoynerSprings(5yrs)-10-16-00
Roanoke City Council
Regular Agenda Report
October 2, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Lease of City Property - Coyner Springs
The attached staff report was considered by the Water Resources Committee at its
regular meeting on September 18, 2000. The Committee recommends that Council
authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of an appropriate document to lease for a five year
term the above City-owned property.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
CC:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Ned B. Jeter, 181 Blue Ridge Blvd., Roanoke, VA 24012
#00-367
Water Resources Committee
Regular Agenda Report
September 18, 2000
To: ,lylembers, Water Reso..q4ces CqlmFfi._tte~
From: thru Darle~;/~lJJ~ia .r!~, City Manager
~ Kit B. Kiser, Dire~c!o.,f~f'~ities & Operations
Subject: Lease of t~'ity Property - Coyner Springs
Background:
Property located northwest of the former City Nursing Home at Coyner Springs has
been leased for agricultural purposes to several individuals since the early 1970's.
Through the years the City has reduced the size of the leased tract, which is now
approximately 7.41 acres. See Attachment 1 for map of area. The current lease with
Richard B. and Ned B. Jeter has expired. The Jeters, who have leased this tract since
April 20, 1982, have requested that they be granted a five-year lease under essentially
the same terms as their previous lease. See Attachment 2.
Considerations:
Farming of the tract serves the primary purpose of keeping it cleared and eliminating
the need for City forces to keep it cleared and mowed. Lease rate is Ten Dollars ($10)
per acre per year. Lessee will be required to maintain fencing as necessary and
assume all liability for damage to and by their actions or actions of their livestock,
machinery, equipment, employees, and guests. Liability insurance to be provided by
Lessee shall be as specified in Attachment 3.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of an appropriate document to lease for a five-
year term the above City-owned property.
DLB/KBK/SEF
Attachment(s): 3
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H:\USER\COMMON\CounciI\Fitton\JETER.WPD
#00-367
ATTACHMENT 1
g ,,,
ATTACHMENT 2
RICHARD B. JETER
181 Blue Ridge Blvd.
Roanoke, VA 24012
977-5314
August 2, 2000
Sarah E. Fitton
Engineering Coordinator
Room 350, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Dear Ms. Fitton:
This letter is to advise you that we intend to continue leasing the 7.41 acres of land at
Coyner Springs. We would like to request that we be able to lease the property for a
term of five years. Please advise us if this is acceptable to you.
Thank you for your consideration in this matter.
Sincerely,
Ned B. Jeter
ATTACHMENT 3
INSURANCE REQUIREMENTS
FOR AGRICULTURAL LEASES
Lessee shall obtain liability insurance coverage with respect to claims arising out of the
subject matter of this agreement. The amount of such insurance shall not be less than:
A. General aggregate $1,000,000
B. Products - Completed/Operations Aggregate $1,000,000
C. Personal and Advertising Injury $1,000,000
D. Each Occurrence $1,000,000
Above amounts may be met by umbrella form coverage in a minimum amount of
$1,000,000 aggregate; $1,000,000 each occurrence.
Lessee shall name the City, its officers, agents, employees and volunteers as additional
insured as its interests may appear on the above policy. Such coverage shall not be
canceled or materially altered except after thirty (30) days prior written notice of such
cancelation or material alteration to the Assistant City Manager for Operations of the
City of Roanoke.
'~'ne Roanoke Times
:ROanoke, Virginia
~',~vit of Publication The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 coyner sprin
01527672 Coyner Springs
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this __~'- day
of October 2000. ~Witness my hand and official
seal. ~~~..~~ ............. Notary Public
. ~ Commis,1ion F. xi)lr~ Iday 31, 2001
My commission expires
PUBLISHED ON: 10/08
TOTAL COST: 77. 92
FILED ON: ~ 1C~'~27~0 /
................
A~th~i~d Signature ~_/
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to renew an existing lease of City-owned property located
northwest of the former City Nursing Home at Coyner Springs with the existing tenants for farming
of the land.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on October 16, 2000, commencing at
7:00 p.m., in the Lecture Hall of the Governor's School at Patrick Henry High School, located at
2102 Grandin Road, S.W.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
3RD
GIVEN under my hand this __ day of October, 2000.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, October 8, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:\NOTICE-WRC-CC\NL-CoynerSpringsProp-Jeters-PH- 10-16-00
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-maih clerk~ci.roanoke va.us
November 8, 2000
File #166-373-468
STEPHANIE M. MOON
Deputy (_'it.', Clerk
Richard Nichols, President
Southeast Action Forum, Inc.
1620 Kirk Avenue, S. E.
Roanoke, Virginia 24013
Dear Mr. Nichols:
I am enclosing copy of Ordinance No. 35112-110600 authorizing the proper City officials
to enter into a lease agreement between the City and SoutheaSt Action Forum for the lease
of City-owned property located at 1015 Jamison Avenue, S. E. (known as Old Fire Station
No. 6), for a period of five years, effective July 14, 2000 through July 13, 2005, at an
annual rental of $1.00 per year, and upon such other terms and conditions as deemed
appropriate and as more particularly set forth in a report of the Water Resources
Committee dated October 16, 2000. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday,
October 16, 2000, also adopted by the Council on second reading on Monday,
November 6, 2000, and will be in full force and effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc;
Eralene S. Poindexter, Treasurer, Southeast Action Forum, 1015 Jamison
Avenue, S. E., Roanoke, Virginia 24013
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd
IN THE COU~CIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of November, 2000.
No. 35112-110600.
AN ORDINANCE authorizing the proper City officials to enter into a lease agreement
between the City and Southeast Action Forum for the lease of City-owned property located at 1015
Jamison Avenue, S.E. (known as Old Fire Station #6), upon certain terms and conditions.
WHEREAS, a public hearing was held on October 16, 2000 pursuant to § § 15.2-1800(B) and
1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said conveyance.
BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and City
Clerk are authorized to execute and attest, respectively, on behalf of the City of Roanoke, in form
approved by the City Attorney, the appropriate lease agreement with Southeast Action Forum, for
the lease of City-owned property located at 1015 Jamison Avenue, S.E. (known as Old Fire Station
#6), for a five (5) year period, effective July 14, 2000 through July 13, 2005, at an annual rental of
$1.00 per year, and upon such other terms and conditions as are deemed appropriate and as more
particularly set forth in the report to this Council dated October 16, 2000.
ATTEST:
City Clerk.
H ORD-GEN~,0-L-Southe~t Action Fomm-Jamison Ave(5yrs)-10-16-00
11]];[ i [1111
Roanoke City Council
Regular Agenda Report
October 2, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Lease of City Property - Old Fire Station #6
The attached staff report was considered by the Water Resources Committee at its
regular meeting on September 18, 2000. The Committee recommends that Council
authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of an appropriate document to lease for a five year
term the above City-owned property, in a form approved by the City Attorney.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: I
CC:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
#00-368
The Roanoke Times
Roanoke Virginia
Affidavit of Publication The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01527660
State of Virginia
City of Roanoke
Fire station
1015 Jamison Ave
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this _1~/q'~ day
of October 2000. AWitness my/hand and official
seal.__~~'~_ ~~__,~, ~a~ Public
· . . i~~ F..x~i~ May ~1, 200;
My commission expires
PUBLISHED ON: 10/08
~m~ mmm; mmm m m
mmmmm~ mmmm, m.~
Mn~ F. PBmm', U~, C:lem
(1527660)
TOTAL COST~ 80.03
FILED ON: 1 /00
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to lease City-owned property located at 1015 Jamison
Avenue, S.E., (the Old Fire Station #6) to the Southeast Action Forum under the same terms and
conditions as their previous lease at the same location.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on October 16, 2000, commencing at
7:00 p.m., in the Lecture Hall of the Governor's School at Patrick Henry High School, located at
2102 Grandin Road, S.W.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this 3RI) day of October, 2000.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, October 8, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:\NOTICE-WRC-CC\NL-JamisonAve to SE Action Forum - PH-10-16-00
Water Resources Committee
Regular Agenda Report
September 18, 2000
To:
From:
Subject:
Members Water Resources Committee ~
thru Darlene L. Burch .~.., ~~a~iler
Lease of City Properff/- Old R're Station #6
Background:
Property located at 1015 Jamison Avenue, S.E. has been leased to the Southeast
Action Forum or its predecessor since 1980. The current lease has expired. The
Southeast Action Forum has requested that they be granted a new five-year lease
under the same terms as their previous lease. See Attachment 1.
Considerations:
The Southeast Action Forum serves the primary purpose of maintaining the property
and reducing the need for City forces to provide maintenance. Paragraph 2 of the
lease provides that the Lessee shall be responsible for, without limitation, any repairs to
or maintenance of plumbing or electrical systems as well as all interior design, painting,
carpeting or other such items. The lease rate is One Dollar ($1.00) per year. Lessee
will be required to provide liability insurance as specified in Attachment 2.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of an appropriate document to lease for a five-
year term the above City-owned property, in a form acceptable to the City Attorney.
DLB/KBK/SEF
Attachment(s): 2
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H:\USER\COMMON\Council\Fitton\FI REST~f.6.VVPD
#00-368
SOUTHEAST ACTION FORUM
1015 JAMISON AVENUE S.F..
ROANOKE, VIRGINIA 24013
ATTACHMENT 1
ATTACHMENT 2
INSURANCE REQUIREMENTS
Southeast Action Forum, Inc. agrees that it will protect, indemnify and save harmless
the City from the claims of all persons arising as the result of the activities of the South-
east Action Forum, Inc., its members, employees, and agents, in the leased premises
and on the accompanying grounds, and that it will secure, maintain, pay for and keep in
force, until the expiration of this lease, commercial general liability insurance written on
an occurrence basis with a limit of no less than $1,000,000 (one million dollars). South-
east Action Forum, Inc. shall name the City of Roanoke, its officials, officers, employ-
ees, agents and volunteers as additional insureds on said policy, and shall provide the
City with a copy of the certificate of insurance prior to July 1 of each year of the lease.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of November, 2000.
No. 35135-110600.
A RESOLUTION changing certain times and places of commencement for regular
meetings of City Council scheduled to be held Monday, November 20, 2000.
WHEREAS, Council Chambers, in the Municipal Building, at 215 Church Avenue,
S. W., has been undergoing extensive remodeling, and alternative meeting places for City
Council meetings are necessary until the remodeling has been completed.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. For the City Council meetings regularly scheduled to be held at 12:15 p.m.,
2:00 p.m., and 7:00 p.m., on November 20, 2000, the following schedule of times and places
is hereby established for the commencement and location of these meetings:
DATE OF MEETING TIME PLACE OF MEETING
November 20, 2000 12:15 p.m. Emergency Operations Center
1st Floor, Municipal Building
215 Church Avenue, S. W.
3:00 p.m. Governor's School Lecture Hall,
Patrick Henry High School
2102 Grandin Road, S. W.
7:00 p.m. Governor's School Lecture Hall,
Patrick Henry High School
2102 Grandin Road, S. W.
2. Resolution No. 34905-070300, adopted July 3, 2000, is hereby amended to
the extent it is inconsistent with this resolution.
3. The City Clerk is directed to cause a copy of this resolution to be posted
adjacent to the doors of the Council Chambers and that it be advertised in a newspaper
having general circulation in the City at least seven days prior to November 20, 2000.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 9, 2000
File #192
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 6, 2000, Council Member Linda F. Wyatt suggested that food service vendors
doing business at the Roanoke Civic Center offer food items for sale that may be
consumed by persons with dietary restrictions.
The matter was referred to the City Manager for appropriate response.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
pc: James M. Evans, Director, Civic Facilities
N:\CKVC\council00~agendaLNovXNovember 6 correspondence.wpd
CITY OF ROANOKE
Office of the ¢it~ Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 9, 2000
File #121-472
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 6, 2000, Council Member W. Alvin Hudson requested that the matter of
installing video cameras in marked vehicles of the Sheriff's Department be referred to the
City Manager for report.
The matter was referred to the City Manager for appropriate response.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
pc: The Honorable George M. McMillan, City Sheriff
N:\CKVC\council00h~genda~qov~qovember 6 correspondence.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 9, 2000
File #51-178
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 6, 2000, Vice-Mayor William H. Carder called attention to an automobile repair
establishment in the vicinity of the Lansdowne Park housing complex which was granted
a variance some time ago, pursuant to certain proffered conditions to rezoning relating to
landscaping, and inquired as to the City's procedure to insure that proffered conditions are
met, especially in terms of landscaping issues.
Sincerely,
The matter was referred to the City Manager for appropriate response.
Mary F. Parker, CMC
City Clerk
MFP:sm
pc~
George C. Snead, Jr., Assistant City Manager for Community Development
Evelyn S. Lander, Director, Planning and Code Enforcement
N:\CKVC\council00~agendahNov'xNovember 6 correspondence.wpd
Concerns and Proposed Recommendations
For Huff Lane Parl~
/.Some of the wood has been defaced with
inappropriate language written in pen,pencil,
nail polish.'
2.The bo/ts holding up the swings are
loose, and a l~roi~'en swing could cause a
serious injurg.'
3. Bolts on the metal slide are loose,and
exposed.
4.There is a I~ig gap as gou l~egin crossing ~he
swinging l~ridge.$omeone, especiall!l a sma
child might fall through.
'.5. There is a jagged piece of Post that has t~een
cut out with a knife or axe. Someone, could
easilg cut themselves if the~ ran into this post.
6. VVood chips on the ground are a danger to
children's eges.
CONSTITUTION
of Huff Lane
MICROVlLLAGE
We, the citizens of Huff lane MicroVillage, in order to establish
ourselves as responsible citizens, to develop a positive work ethic, to
explore different career choices, t° relate academic knowledge with its
practical applications, and to provide the opportunities to be successful,
do establish this Constitution of Huff Lane MicroVillage.
Article 1
Section 1. All legislative powers shall be vested in the
MicroVillage Assembly..
Section. 2. The'Assembly shall be 'composed*of Members
chosen every, year .bY .the citizens of the
MicroVillage. The membership shall consist of
one homeroom representative elected by the
citizens of each homeroom.
No member of the Assembly shall be enrolled in the
MicroVillage for fewer than ten consecutive days. To
maintain membership in the Assembly, each Member
shall maintain, at least an overall average of C for the
academic year, and citizenship status.
A vacancy in the Assembly shall be filled by the Citizen
who received the second highest vote for the vacated
office. Members of the MicroVillage Assembly shall
choose from itself a Speaker through nomination and
secret ballot.
The Secretary shall keep a written record of all
meetings and attendance of Members
Section 3. The Mayor and Vice Mayor of Huff Lane MicroVillage
shall attend the meetings of the Assembly, but shall
have no vote. If the Assembly be equally divided, the
Vice Mayor shall break the tie.
Section 4. The election of Mayor, Vice Mayor, and Secretary, and
all Members of the Assembly shall be held in the fall
term of each academic year. The Government
Huff Lane MicroVillage Government
Huff Lane MicroVillage
November 3, 2000
We. the undersigned citizens ofHuffLane MicroVillage do hereby
suppo~ our elected Assembly members in petitioning the Roanoke City
Council to consider ways and ideas to improve the safety and use of
Huff Lane Park fbr the general public and the students of Huff Lane
MicroVillage. We believe that serious concerns have been identified by
Assembly.' members and warrant immediate consideration 'by City
(:,OUllCll:
Name Signature Home Room
,
{4. ~
17."1'
18.
19.
20.
Hull' Lane Micro¥'illage Government
Huff lane MicroVillage
November 3, 2000
We. the undersigned citizens of Huff Lane MicroVillage do hereby
support, our elected Assembly members in petitioning the Reanoke Cit)'
Council to consider ways and ideas to improve the safety and use of
Huff Lane Park for the general public and the students of Huff Lane
MicroV'illage. We believe that serious concerns have been identified by
Assembly members and warrant immediate consideration by City
Council:
Name Signature Home Room
10. 0.~e_.l) CO {)c~Cne_\ I
J£
17.
18.
19.
20.
Huff Lane ?,'licro~'~illage Government
Huff Lane MicroVillage
November 3, 2000
We. the undersigned citizens of HuffLane MicroVillage do hereby
support our elected Assembly members in petitioning the Roanoke Ci~'
Council to consider ways and ideas to improve the safety and use of
Huff Lane Park for the general public and the students of Huff Lane
MicroVillage. We believe that serious concerns have been identified
AssembN members and warrant immediate consideratior~ by CiW
(~OUIICI~
Name Signature Home Room
11.
Hull' Lane MicroVillage Government
Huff Lane MicroVillage
November 3, 2000
We. the undersigned citizens of Huff Lane MicroVillage do hereby
support, our elected Assembly members in petitioning the Roanoke CiU~
Council to consider ways and ideas to improve the safety and use of
Huff Lane Park for the general public and the students of Huff Lane
MicroVillage. We believe that serious concerns have been identified by
Assembly members and warrant immediate consideration by Ci~'
Counci"
1.
Name Signature Home Room
10.
11.
Huff Lane ?dicroVillage Government
Huff Lane MicroVillage
November 3, 2000
We, the undersigned citizens ofHuffLane MicroVillage do hereby'
support, our elected Assemb!v members in petitioning the Roanoke Cib'
Council to consider ways and ideas to improve the safety and use of
Huff Lane Park for the general public and the students of Huff Lane
MicroViliage. We believe that serious concerns have been identified by
Assemb!y members and warrant immediate consideration by CiU~
Council:
.1~, ~me
Signature Home Room
7...)05HtA4 C,-,,-x z'..r ~, ,q
14.
15.
16.
17.
18.
19.
2.0.
Huff Lane ?dicroVilla~e Government
Huff Lane MicroVillage
November 3, 2000
We. the undersigned citizens of Huff Lane MicroVillage do hereby
suppo~ our elected Assembly members in petitioning the Roanoke Ci
Council to consider ways and ideas to improve the safety' and use of
Huff Lane Park for the general public and the students of Huff Lane
MicroVillage. We believe that serious concerns have been identified
Assemb!v members and ,:,,arrant immediate consideration by City
Council'
Name Signature Home Room
D.
.q
/
18.
19.
20.
Huff Lane ?,'licroVillage Government
Huff Lane MicroVillage
November 3, 2000
We. the undersigned citizens of Huff Lane MicroVillage do hereby'
support our elected Assembly members in petitioning the Roanoke Cib'
Council to consider ways and ideas to improve the safety and use of
Huff Lane Park !hr the general public and the students of Huff Lane
MicroVillage. We believe that serious concerns have been identified by
Assemb!v members and warrant immediate consideration by City
Council:
?qame
Signature Home Room
6. ~5)~ x / w4 n
/
7. ~?ac k5oq
14.
15.
[6.'
19.
20.
Huff Lane MicroVillage Government
Huff Lane MicroVillage
November 3, 2000
We. the undersigned citizens ofHuffLane MicroVillage do hereby'
support, our ele~,~d Assembly members in petitioning the Roanoke CiD'
Council to consider ways and ideas to improve the safety and use of
Huff Lane Park for the general public and the s~ud,,n[o of Huff Lane
MicroVillage. We believe that serious concerns have been identified by.
Assembly members and warrant immediate consideration by CiD'
Council'
Name Signature Home Room
2. ct ~4, , erie..._ B ~ e,~
3. Am~ee bi/1 a/,'~
0/' , . ..-..,
mr'-,<
17.
19.
20.
Huff Lane ?,:licroVillage Government
Huff bne MieroVillage
November 3, 2000
We. the undersigned citizens ofHuffLane MicroVillage do hereby
support, our ele,,,,,d Assembb~ members m petitionin= the Roanoke CiD'
Council to consider ways and ideas to improve the safety and use of
Huff Lane Park for the general public and the students of Huff Lane
MicroVillage. We believe that serious concerns have been identified by
Assembly members and warrant immediate consideration by CID"
Council:
Name
Signature
Home Room
Huff Lane MicroVilla~e Government
Huff [,qne MicroVillage
November 3, 2000
We. the undersigned citizens of Huff Lane MicroVillage do hereby
support, ~,,,,-~., ..,,.......,~*~a Assembly members in petitioning the Roanoke Cit)'
Council to consider ways and ideas to improve the safety and use of
Huff Lane Park for the seneral public and the stu&,,.s of Huff Lane
'MicroVillage. We believe that serious concerns have been identified by
AssembN members and warrant immediate consideration by Citw
Council'
'Name Signature Home Room
12.
14.
19.
20.
Huff Lane MicroVillage Government
Huff Lane MicroVillage
November 3, 2000
We. the undersigned citizens of HuffLane MicroVillage do hereby
suppo~ our elected Assembly members in petitioning the Roanoke
Council to consider w'ays and ideas to improve the safety and use of
Huff Lane Park for the general public and the students of Huff Lane
MicroVillage. We believe that serious concerns have been identified by
Assemb!v members and warrant immediate consideration by CiU~
CounciL:
Name
Signature Home Room
Il A
'
s. 0 cc)/fl,,-.,..~n, ~'f'c_r )/4
8. _x. ornm/3on~,~.s I) P
10.
11.
Huff Lane MicroVillage Government
Huff Lane MicroVillage
November 3, 2000
We. the undersigned citizens of HuffLane MicroVillage do hereby
support, our elected Assembly members in petitioning the Roanoke
Council to consider ways and ideas to improve the safety and use of
Huff Lane Park fbr the general public and the students of Huff Lane
MicroVillage. We believe that serious concerns have been identified by
Assembly members and warrant immediate consideration by City
Council:
Name Signature Home Room
10.
11.
16.
18.
19.
20.
Huff Lane MicroVillage Government
Huff [~ane MicroVillage
November 3, 2000
We. the undersigned citizens of HuffLane MicroVillage do hereby
support, our elected Assembly members in petitioning the Roanoke CiD'
Council to consider ways and ideas to improve the safety and use of
Huff Lane Park for the general public and the students of Huff Lane
MicroVillage. We believe that serious concerns have been identified by
Assembly members and warrant immediate consideration bv City
Council:
Name Signature
HomeRoom
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 13, 2000
File #67
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
November 6, 2000, Mr. Howard Johnson, 820 Westside Boulevard, N. W., offered his
assistance in regard to the establishment of an amusement park for the Roanoke area
which could be located in the Westside Boulevard/Salem Turnpike/Melrose Avenue area.
He advised that such a facility would provide jobs and entertainment for Roanokers.
I am enclosing copy of information submitted by Mr. Johnson.
The matter was referred to the City Manager for appropriate response.
~'~ ~)"Sincerely, /~,~
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc: Mr. Howard Johnson, 820 Westside Boulevard, N. W., Roanoke, Virginia 24017
N:\CKVC\council00~genda~NovXNovember 6 correspondenee.wpd
HyperSonic XLC
Page 1 of 2
g!- ~ 6 - md
http://www.thrillride.com/2001 preview/HyporSonicXLC/hyper.html
11/4/OO
HyperSonic XLC Page 2 of 2
http://www.thrillride.com/2001 preview/HyperSonicXLC/hyper.html
11/4/00
Superman Ultimate Escape
Page 2 of 5
http://www.thrillride, com/SUE/sue.html 11/4/00
Page 4 of 5
Drop Zone & Face/Off
But most impressively, PKI's Drop Zone happens to be the
tallest facin'-outward freefall machine that anyone has ever built
on North American soil. The best way to appreciate DZ's
/freakish grandeur is to ride up to the Eiffel Tower s observation
deck and look directly across at it. (Hold me... )
Standing at the base of this titanic pillar and watching a ring slowly ascend
once again had me wondering why anyone would want to subject themselves
to this sort of thing. Call it the Yin and Yang appeal of every serious thrill
ride; you don't want to do it and yet you ca,'t wai! to do it.
But it ain't watching the climb that'll make yet teeth chatter; it's the substantial
gust of wind generated by the ring's high-speed descent. Good g~'ief, that's unnerving. At least there
are touches of humor to lighten the mood. Ya gotta love the cautionary_ "falling object" signs posted
here and there. Plus, it's a hoot to watch the stupefied crowds of on-lookers gathered around the exit.
Okay, no more stalling...
The majority of the line winds back and forth beneath a fiat
canopy, so with the tower out of view' tbr a while, you'll be able to
focus your thoughts on other matters.., like getting some life
insurance.
Eventually, the wait comes to an end. We're assigned a seat
number and ushered onto the cement platform Once the green
harnesses are locked down, there may be turning ahead, but
there's no turning back. A purple cable-hauled apparatus clamps down onto the yellow ring and, gentle
as a feather, begins to pull us into the heavens.
As soon as our feet have lifted away from the concrete, the ring slowly begins its gyration. On the way
up to the 264-foot drop level, we'll make one complete revolution. Yes, this freefaller lets us enjoy a
full 360-degree view of the surroundings, good fbr several bonus points. "L-L-Look, th-there's the
Son of B-B~Beast under construction..." But the changing scenery can't distract you from one simple
fact: we just keep climbing higher and higher. And higher.
A mi higher.
Takes about a minute to reach the upper limit.
Finally, all movement stops. There we're poised,
bracing tbr the inevitable, over 26 stories offthe
ground. I did manage to look down tbr one horrific
instant. Big mistake.
"Come on, come on, enough already!" Still we
wait.., lhmt~athml)aihmt~alhmI~
And just when you think we might be stuck up there forever...
Click.
http://www.thrillride.com/dropzonefaceoffddzfo.html
11/4/00
Drop Zone & Face/Off Page 5 of 5
YAA.4AA.t Plummeting straight towards certain death, we drop like a rock, reaching a speed of 67
mih'x per horn' in no time at all. The air lashes us with gale-force strength, drowning out our pitifal
cries. A few savage seconds of consciousness-elevating terror.
The Drop Zone's magnetic braking system eventually takes hold and smoothly decelerates the ring.
Finally, we glide down to a placid landing, lfyou feel the urge to kiss the ground, go right ahead: no
one will think any less of you.
DROP ZONE
MAX HEIGHT: 315 feet
DROP HEIGHT: 264 feet
TOP SPEED: 67 Miles Per Hour
RIDE DURATION: 88 seconds
CAPACITY: 40 guests per drop
MANUFACTURER: lntamin AG,
Wollerau, Switzerland
http://www.thrillride, com/dropzonefaceoffddzfo.html
11/4/00
'00 i~' -'i !i ~? ,..Office of the Ci~ Manager
November 30, 2000
Mr. Martin Jeffrey
517 Rutherford Avenue, NW
Roanoke, VA 24016
Dear Mr. Jeffrey:
In the council meeting on November'S, 2000, you again made a request to council
that you be advised as to who is responsible for the penalty incurred by the city in
connection with the cleaning up of barrels and waste at the Public Works Service Center
and asked if there are other barrel burial sites and toxic waste sites in the city.
In answer to the first part of the question, I can only refer to you the answer to the
same question in the letter to you dated October 25, 2000. The issue of who is
responsible was throughly investigated by both the City and the U.S. Attorney's Office. As
the Plea Agreement reflects, the fairest conclusion was that the City, as most
municipalities, had failed to see itself as a potential polluter because it was in the service
business, not an industrial entity. Thus, the City was the responsible party.
In regard to the second part of the question, although there are some old landfill
Sites that were opened and closed under the requirements in effect at the time of the
closure, we know of no barrel burial sites or toxic waste sites located on city property.
I hope this information is responsive to your requests.
Sincerely,
JDR:ca
C:
The Honorable Ralph K. Smith, Mayor,
and Members of City Council
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Room 364 Municipal South 215 Church Avenue. S.W Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roanoke.va.us
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
November 9, 2000
File #1-66-83-104-121-183-178-472-429-529
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 6, 2000, Mr. Martin Jeffrey, 517 Rutherford Avenue, N. W., addressed Council
in connection with the following issues:
What is the proper forum for Council to engage in discourse
with citizens in regard to their questions on City projects and
issues?
Who is responsible for the $3 million penalty incurred by the
City in connection with the cleaning up of barrels and toxic
waste at the Public Works Service Center, and are there other
burial sites and toxic waste sites in the City?
What is the amount of the retirement packages afforded to
Roanoke's former City Manager, City Attorney and Director of
Public Works?
He requested a written response to issues 2 and 3.
N:\CKVC\council00\agcnda\Nov\Novembcr 6 correspondence.wpd
Darlene L. Burcham
November 9, 2000
Page 2
Mr. Jeffrey expressed support of the new bulk waste collection program which has been
successful in his neighborhood; he concurred in the remarks of Council Member Hudson
regarding the need for video cameras in marked Sheriff's Department vehicles; and he
commended Vice-Mayor Carder for his remarks which were presented at a recent Roanoke
Chapter, NAACP Banquet, regarding living conditions in the Lansdowne Park public
housing development and in public housing in general, however, he requested that the
Vice-Mayor's remarks be reiterated for the record at a future Council meeting, followed by
appropriate action(s) by Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
pc: James D. Grisso, Director of Finance
N:\CKVC\council00\agenda~Nov\November 6 correspondence.wpd
November 9, 2000
Mr. Martin Jeffrey
517 Rutherford Avenue
Roanoke, VA 24016
Re: Request for Records
Dear Mr. Jeffrey:
It is my understanding that you have requested information pertaining to the
retirement allowances received by certain former City employees.
In 1999, City Council directed that the City Clerk maintain a file with documentation
related to the so-called "2 for 1" benefit provided to certain City officers and employees.
That file is available for your review in Room 456 of the Municipal Building.
In response to your request for information about the retirement pensions paid to
certain specified former City employees, this information is not subject to disclosure. The
information is deemed to be a personnel record under the Privacy Protection Act and is
exempted from mandatory disclosure by the Virginia Freedom of Information Act. See
§2.1-382 and 2.1-342.01.B, Code of Virginia. Accordingly, this information will not be
provided.
Sincerely,
City Manager
DLB/sf
C:
The Honorable Mayor and Members of Council
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
~Mary F. Parker, City Clerk
Joyce Sparks, Retirement Administrator
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us