The URL can be used to link to this page

Home My WebLink AboutCouncil Actions 10-16-00Bestpitch 35093 ROANOKE CITY CO UNCIL REGULAR SESSION October 16, 2000 12:lSp. m. EMERGENCY OPERA TIONS CENTER CONFERENCE ROOM 1. Call to Order--Roll Call. All Present. Roanoke City Council will recess and reconvene at 2:30 p.m., in the Governor' s School Lecture Hall, Patrick Henry High School, 2 ! 02 Grandin Road, S. W., City of Roanoke, for a staff briefing. ROANOKE CITY CO UNCIL REGULAR SESSION October 16, 2000 3:00 p. tn. GO VERNOR 'S SCHOOL LECTURE HALL PA TRICK HENRY HIGH S CHO OL 2102 GRA NDIN R 0.4 D, S. W. /t GEND.4 FOR THE COUNCIL Call to Order-- Roll Call. All Present. The Invocation was delivered by Council Member Bestpitch. Welcome. Mayor Smith. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, October 19, 2000, at 7:00 p.m., and Saturday, October 21, 2000, at 4:00 p.m. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, OR CALL 853-2541. THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS THE AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.CI.ROANOKE.VA. US, CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. PRESENTATIONS: A Proclamation declaring the week of October 22 - 31 as Red Ribbon Week. File #3-76 A Proclamation declaring the month of October as National Arts and Humanities Month. File #3 CONSENT AGENDA C-1 (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mayor Ralph K. Smith requesting a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request to convene in Closed Meeting. File #132 C-2 Qualification of the following persons: Robert H. Bird as Municipal Auditor for the City of Roanoke for a term of two years commencing October 1, 2000 and ending September 30, 2002; File #15-110-280 4 Mark Emick as a member of the Authority Board of Trustees; File #15-110-414 Roanoke Higher Education ,~Evelyn S. Lander as a member of the Roanoke Valley-Alleghany Regional Commission for a term of three years ending June 30, 2003. File #15-110-326 v/Melvin L. Sanders as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2002; and File #15-110-429 ,//Randall J. Scott as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 30, 2002. File #15-110-488 RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: ao Request to discuss the Williamson Road Area Service District. John L. Huffman, Spokesperson. Mr. Huffman addressed Council in connection with removal of his business from the Williamson Road Service District. The remarks were received and filed. File #79-342 4. PETITIONS AND COMMUNICATIONS: A communication from the Roanoke City School Board requesting appropriation of funds for the Kaplan SAT Tutorial Program, 2000-01 Capital Maintenance and Equipment Replacement Funds, and Literary Loan funds for elementary school renovations; and a report of the Director of Finance recommending that Council concur in the request. ~'Adopted Ordinance No. 35093-101600 (7-0) File #60-467 bo Co A communication from the Roanoke City School Board requesting approval of a revised Literary Fund loan application for the Fairview Elementary School project, in the amount of $2.75 million. Adopted Resolution Nos.-35094-101600 and 35095-101600 (7-0) File #60-467 A communication from the Roanoke City School Board requesting that Council approve issuance of General Obligation Qualified Zone Academy Bonds, in an aggregate principal amount not to exceed $1,291,618.00, to reconstruct and equip the Roanoke Academy for Mathematics and Science. ,/'Adopted Resolution No. 35096-101600. (7-0) File #53-60-467 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. A report with regard to Wiley Drive. Council concurred in the recommendation of the City Manager, with the request that City staff proceed with development of a plan to allow one way traffic on Wiley Drive for the entire length of Wasena and Smith Parks. (5-2) (Council Members Hudson and White voted no.) File #20-67 A report recommending appropriation of $537,911.00 in connection with funding needs for environmental commitments related to Consent Agreements and clean-up efforts at the Public Works Service Center. Adopted Ordinance No. 35097-101600. (7-0) ,/'File #60-183-529 ,/SVIr. Martin Jeffrey, 517 Rutherford Avenue, N. W., inquired as to total cost of clean up efforts and who was responsible for authorizing the burying of the barrels. He called attention to abandoned vehicles (buses and automobiles) in the vicinity of the Public Works Service Center (Interstate 581) and inquired if they will be removed. Council Member White suggested that the comments of Mr. Jeffrey be referred to the City Manager, City Attorney and Director of Finance. A report recommending authorization to amend the 2000-01 Annual Consolidated Plan Annual Update and to execute a 2000-01 CDBG Subgrant Agreement with the Kuumba Community Health and Wellness Center, to provide funds for the Community Health and Wellness Center at 3716-b Melrose Avenue, N. W., in the amount of $55,000.00. Ado/pted Ordinance No. 35098-101600 and Resolution No. 35099-101600. (7-0) File #22-60-236 A report recommending appropriation of funds, in the amount of $33,779.00, to cover the cost of providing full benefits for employees of the Homeless Assistance Team. '/Adopted Ordinance No. 35100-101600. (7-0) File #60-72 A report recommending that Resolution No. 31301-011193 be amended to establish the Assistant Superintendent for Instructional Services and Learning Organizations as the School representative to the Roanoke Interagency Council. ,/Adopted Resolution No. 35101-101600. (7-0) File #304-364 A report recommending appropriation of $12,192.00 to provide Regional Disability Services Board Grant Funding for the Blue Ridge Independent Living Center. ~Adopted Ordinance No. 35102-101600. (7-0) File #60-435 e A report recommending acceptance of bids submitted by Dominion Car Co., General Truck Body Co., and Magic City Motor Corp., to replace three pick-up trucks with utility bodies, one cargo window van and one utility vehicle for various City departments, in the amount of $117,132.00. J Adopted Resolution No. 35103-101600. (7-0) File #270-472 b. DIRECTOR OF FINANCE: A report recommending amendments to Article XIII, Special Tax on Consumers of Local Telephone Service, of Section 32-282.2, and Article VII, Tax on the Purchase of Utility Services, of Section 32-180, of the Code of the City of Roanoke (1979), as amended, to provide a penalty if both a report and remittance are not filed and paid within the time specified by Section 32-277 and Section 32-171, respectively. ~/Adopted Ordinance No. 35104-101600. (7-0) File #24-79-137-330 A joint report of the Director of Finance and the City Manager recommending authorization to use competitive negotiation as a method to secure a vendor to provide services for the purchasing card program for small purchases and travel expenses. ~/Adopted Resolution No. 35105-101600. (7-0) /Mr. Martin Jeffrey, 517 Rutherford Avenue, N. W., inquired if a written policy will be established as to authorized users of City credit cards, cost projections based on current credit card rates, and criteria for bidding by credit card companies. He advised that this could be an opportunity for minority participation. File #541 6. REPORTS OF COMMITTEES: NONE. 7. UNFINISHED BUSINESS: NONE. Se INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: A Resolution changing the place of commencement of the regular meeting of City Council scheduled to be held on Monday, November 6, 2000. ~/~idopted Resolution No. 35106-101600. (7-0) le #132 9. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and/or comments by the Mayor, Vice-Mayor and Members of City Council. Council Member Bestpitch commended Roanoke County for hosting the first Roanoke Valley Social which was held on Saturday, October 7, at Explore Park and asked that the City of Roanoke take the initiative to reciprocate in the near future. File #132 Council Member Wyatt commended officers of the Police Mounted Patrol Unit who recently met with students from Westside Elementary School. She advised that their participation speaks well of the Police Department and its efforts to go above and beyond the call of duty to be of assistance to Roanoke's citizens, regardless of their age. File #5-132-304 l0 Vacancies on various authorities, boards, commissions and committees appointed by Council. The following persons were appointed/reappointed to boards, commissions and committees: William F. Clark, Christene Profitt, Mrs. Clovis Rogers, Charles R. Brown, Robert A. Young, Tommy Wood, Charles A. Karr, Ronald L. Wade and Patrick S. Shumate to the Towing Advisory Board. File #5-20-110 ~Mark K. Cathey to the Board of Fire Appeals for a term ending June 30, 2004. File #110-70 John Lewis, Jenna Decker and F. B. Webster Day to the Youth Services Citizen Board, for terms ending May 31, 2003. File #110-304 gi~a'i-~i Church to the New Construction Code, Board of Appeals, for a term ending September 30, 2005. File #32-110 Calvin Johnson, Edward L. Lambert and Thomas G. Powers, Jr. to the Roanoke Civic Center Commission, for terms ending September 30, 2003. File #110-192 10. OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Mr. Martin Jeffrey, 517 Rutherford Avenue, N. W., advised that as a taxpayer of Roanoke, he has decided to participate in his government which says that it values citizen participation. He further advised that his participation will be on behalf of those citizens who, for various reasons, cannot attend afternoon Council sessions to raise legitimate questions that deserve a response by Council. He expressed concern regarding the limited amount of time allotted to citizens to make their comments/presentations before Council. CERTIFICATION OF CLOSED SESSION. (6-0 - Council Member Hudson left the meeting during the Closed Session.) The following persons were appointed as members of the Citizens Advisory Committee for Vision 2001; X/Walter Rugaber, Brenda L. McDaniel, Carolyn Coles, Frederick M. Williams, Carl D. Cooper, Steve Lemon, Paula L. Prince, Taifourd H. Kemper, Jr., Kevin A. Deck, Matthew Kennel, Dan Smith, Elvah D. Taylor, Mary C. Knapp, Tom Pettigrew, Daniel E. Karnes, Susan L. Willis, Jeanne H. Pedigo, Patrick N. Shaffner, J. Lee E. Osborne~Pearl Fu, John P. Bradshaw, Jr., David W. Davis, III, Beth Doughty, James M. Turner, Jr., Kevin Kays, Jonathan K. Wolfe, Jeannette D. Manns, Erin Garvin, Mark McConnel, Brian M. Shepard, Christopher Froeschl, Christene C. Profitt, Stephanie Scott, Evelyn Bethel, George Kegley, Brian Gottstein, Richard Dearing, and Eddie Wallace. Four additional members will be appointed by Council at a later date. File #200-424 The meeting was declared in recess at 6:20 p.m. to be reconvened at 7:00 p.m., in the Governor's School Lecture Hall, Patrick Henry High School, 2102 Grandin Road, S. W. ROANOKE CITY CO UNCIL REGULAR SESSION October 16, 2000 7:00p. m. GO VERNOR 'S SCHOOL LECTURE HALL PA TRICK HENRY HIGH SCHOOL 2102 GRANDIN ROAD, S. W. ,4 GEND/I FOR THE COUNCIL Call to Order-- Roll Call. All Present. The Invocation was delivered by Council Member Hams. The Pledge of Allegiance to the Flag of the United States of America was led by Boy Scout Troop No. 8, Raleigh Court United Methodist Church. Welcome. Mayor Smith. 13 Ae NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, October 19, 2000. at 7:00 p.m., and Saturday, October 21, 2000, at 4:00 p.m. HEARING OF CITIZENS UPON PUBLIC MATTERS: Request to discuss community and Police Department issues. Mr. Wayne Jones, 127 Patton Avenue, N. W. Mr. Jones addressed the issue of alleged police misconduct and encouraged an investigation by the Citizen Review Panel regarding problems between the Police Department and the community. Mr. Martin Jeffrey, 517 Rutherford Avenue, N. W., spoke with regard to the James Minor motorcycle accident. He advised that there are other witnesses to the police chase who will testify that they observed police cruisers following Mr. Minor on to the 1100 block of Hanover Avenue where he met his death, and there are other inconsistencies that witnesses will divulge to the appropriate body. He called attention to a recommendation by the City Manager regarding the appointment of a Citizen Review Panel and requested that the panel, which will consist of police officers and citizens, be activated to review all information regarding the Minor accident to insure that there has been an objective review. The remarks were referred to the City Manager. File #5 14 Request to address the issue of sexual orientation discrimination. Ms. Sandra Collins, Ms. Freeda Cathcart, and Ms. Nannette Borling, Spokespersons. The matter was withdrawn. B. PUBLIC HEARINGS: Public hearing on the request of Madison Health Care Center that approximately 10.384 acres of land located at 4415 Pheasant Ridge Road, S. W., identified as Official Tax No. 5460101, be rezoned from C-l, Office District, to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioner. Richard L. Jones, Jr., Spokesperson. (See communication from Mr. Jones requesting that the public hearing be continued until the regular meeting of Council on Monday, November 20, 2000, at 7:00 p.m.) The public hearing was continued until the regular meeting of Council on Monday, November 20, 2000 at 7:00 p.m., at the Governor's School Lecture Hall, Patrick Henry High School (tentative location). File #51 Public hearing on a request to amend Section 36.1-25, Definitions, of the Code of the City of Roanoke (1979), to include a definition for a single-family attached dwelling; and that Section 36.1-127, special exception uses in the RM-2, Residential Multi-family, Medium Density District, and Section 36.1-186, special exception uses in the C-I, Office District, be amended to permit single-family attached dwellings by special exception. Adam J. Cohen, Spokesperson. (Due to an advertising technicality, it has been requested that the public heating be deferred until the regular meeting of Council on Monday, November 20, 2000, at 7:00 p.m.) x/The public hearing was continued until the regular meeting of Council on Monday, November 20, 2000 at 7:00 p.m., at the Governor's School Lecture Hall, Patrick Henry High School (tentative location). File #51 Public hearing on the request of Magic City Branch #524 National Association of Letter Carriers that a certain alley extending from l0th Street, N. E., to 11 th Street, described as Block 7, Fairmount Map, being parallel to and between Georgia Avenue and Connecticut Avenue, be permanently vacated, discontinued and closed. Edward A. Natt, Attorney. Adopted Ordinance 35107 on first reading. (7-0) File #514 Public hearing on the request of Magic City Branch #524 National Association of Letter Carriers that a portion of Georgia Avenue, N. E., extending in an easterly direction from 10th Street for a distance of 285 feet to a point approximately 100 feet from the intersection of 11 th Street, be permanently vacated, discontinued and closed. Edward A. Natt, Attorney. Adopted Ordinance No. 35108 on first reading. (7-0) File #514 o Public heating to consider adoption of a resolution, or resolutions, approving issuance by the City of its general obligation bonds in an amount estimated not to exceed $1,291,618.00, for the purpose of financing certain rehabilitations, repairs and equipment for the Roanoke Academy for Mathematics and Science. George J. A. Clemo, Attorney. No action was taken. File #53-467 Public hearing to consider an amendment to Section 36.1-693, Notice of hearing, Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended, to provide for certain forms of notification to owners of property which is subject to a rezoning. Darlene L. Burcham, City Manager. Adopted Ordinance No. 35109 on first reading. (7-0) File #24-51 Public hearing to consider amendment to Section 36.1-25, Definitions, of Article II, Construction of Language and Definitions, and Section 36.1-445, Additional Sign Regulations, of Article IV, Supplementary_ Regulations, Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended, to clarify and provide appropriate spatial requirements for outdoor advertising signs. Darlene L. Burcham, City Manager. v/The matter was referred back to the City Planning Commission for further study, report and recommendation to Council File #24-51-107 Public hearing on the request of the City of Roanoke that a certain portion of First Street, N. W., between Shenandoah Avenue and Centre Avenue, be permanently vacated, discontinued and closed. Darlene L. Burcham, City Manager. Adopted Ordinance No. 35110 on first reading. (7-0) File #514 Public heating on a proposal of the City of Roanoke to renew an existing lease of City property located northwest of the former City Nursing Home at Coyner Springs with the existing tenants, Ned B. and Richard B. Jeter, for farming of the land. Darlene L. Burcham, City Manager. Adopted Ordinance No. 35111 on first reading. (7-0) File #44-166-373-468 10. Public hearing on a proposal of the City of Roanoke to lease City property located at 1015 Jamison Avenue, S. E., to the Southeast Action Forum, under the same terms and conditions as the previous lease at said location. Darlene L. Burcham, City Manager. Adopted Ordinance No. 35112 on first reading. (7-0) File #166-373-468 11. Public hearing on a proposal of the City of Roanoke to sell surplus City-owned property located at the comer of Bullitt Avenue and Sixth Street, S. E., Official Tax No. 4013701, to the highest bidder. Darlene L. Burcham, City Manager. Adopted Resolution No. 35113-101600. (7-0) File #2-166-468 CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. The following persons addressed Council with regard to proposed expansion efforts by the Roanoke Rescue Mission in the southeast area of the City: ~/Cassandra Camillieri, 424 Bullitt Avenue, S. E. Corrine Camillieri, 424 Bullitt Avenue, S. E. John McGonigai, 706 Montrose Avenue, S. E. Debra Jewel, 502 5th Street, S. E. Bobby Meadows, 416 Bullitt Avenue, S. E. Christene Profitt, 424 Bullitt Avenue, S. E. Frank Spencer, 503 Bullitt Avenue, S. E. Michael Scott, 502 5th Street, S. E. Scott Blankenship, Fourth Street, S. E. William Hartman, 617 Stewart Avenue, S. E. Teresa Kidd, 314 8th Street, S. E. Alexis Mandakis, 1524 Riverdale Road, S. E. Kathy Hill, 509 Arbor Avenue, S. E. Dr. Tony Stavala, 1836 Greenwood Road, S. W. File #51-66-165-542 ~/~Ms. Margaret Patterson, 414 4th Street, S. W. addressed Council with regard to the investigation into the death of her nephew, James Minor. In light of certain alleged discrepancies in the investigation, she requested that the matter be referred to the Citizen Review Panel for investigation. She further requested that the following information be provided to the Minor family: Copy of the investigative reports prepared by police officers, An account of the accident and the chase, The emergency call report and the autopsy report, All photographs of the accident scene and all other photographs pertaining to the case, A report on the motorcycle which was involved in the accident, Names of all police officers involved in the case, Copy of the report by Donald L. Stokes, witness to the accident. File #5-66 ~Vlr. Carl Cooper, 2120 Carroll Avenue, N. W., commended the City on approving the Capital Maintenance and Equipment Replacement Program budget which included 24 video cameras to be installed in police vehicles. He suggested that once the video cameras are turned on, they should remain on throughout the police encounter. File #5-270 .,/Ms. Wanda Butler, 613 Milton Street, N. W., referred to alleged police misconduct when officers were called to her residence to investigate a domestic dispute. File #5 Mr. Bryon Casey, 3741 Signal Hill Avenue, N. W. requested copy of the video tape of the James Minor motorcycle accident. He questioned the statement of the Police Department that a full investigation was conducted when the vehicle that was involved in the accident is located in the City of Salem and the motorcycle is located in the City of Roanoke. He alleged 19 that the Police Department's witness did not have a valid driver's license or automobile insurance coverage on his vehicle, however, the individual was not charged by police officers for these violations. File #5-66 All remarks were referred to the City Manager. THE MEETING WAS DECLARED IN RECESS UNTIL MONDAY, OCTOBER 30 AT 4:00 P.M., AT WHICH TIME THE MEMBERS OF COUNCIL AND CITY STAFF WILL TOUR THE MELROSE/RUGBY NEIGHBORHOOD. 2O Office of Mayor TY OF ROANOKE WtlE~ th~ RED a~IBBOI~ CAMPAIGN was initiated m 198.$ by the Virginia Federation of Communities for Drug-Free Youth; and NflIE~ the red ribbon wa~ designated as the symbol of intolerance of illegal drug use and a commitment to a drug-free lif~ style; atut: ~ RAYSAc (Roanoke.4rea Youth Substance~41mse Coalition) and Blue Ridg~ CommuniOr Service-~ will demonstrate their commitment to a drug-fre~ community IO~ urging tl~ citizens of Roanoke to display RED, in th~ forn~ of banne~ ribbon~ worn as lapel pins, ribbons placed on car antenna~, and red bows placed on mail boxes or on F,.~IF_.R.F.,~ a Candlelight Vtgilwill bo held at the Hotel Roanoke and Conferenc~ Center on Sun&~ Octoher 22, 2000; to remember those whose lives hav~ been aj~cted b~ substanc~ abra NO~ Tl~l~a~'Ol~.}, Ralph I~ Smit~ Mayor' of tl~ City of Roanoke, Virginia, do her~by proc[aim Octolnu, 2~- $1, 200~ throughout this great Ail.A~n~rica City, a~ Given under our han~ and tlw Seal of the City o/Roanoke this strteenth day of October in the year two thousan& ATTF377 Mary F. Parker City Clerl~ Ralph If. Smith Mayor WHEREAS, the arts and humanities enhance and enrich the lives of all Americans; and WHEREAS, the arts and humanities affect every aspect of life in America today including the economy, social problem solving, job creation, education, creativity, and community livability; and WHEREAS, cities and states, through their local and state arts agencies, representing more than 23, 000 cultural organizations, have joined with the National Cultural Alliance for the last six years to celebrate the value and importance of culture in the lives of Americans and the health of thriving communities during National Arts and Humanities Month; and the United States Conference of Mayors' arts partner, Americans for the Arts, will coordinate the national awareness campaign and activities for National Arts and Humanities Month this year; and the nation's 23, 000 cultural organizations, the National Endowment for the Arts, the National Endowment for the Humanities, the nation's 4, 000 local arts agencies, the arts and humanities councils of the 50 states and U.. $. jurisdictions, and the President of the United States will be encouraged to participate in this national celebration and public awareness campaign; and WHE~, the month of October, 2000, has been designated as National Arts and Humanities Month. NO,F, THEREFORE, I, Ralph K. Smith, Mayor of the City of Roanoke, Virginia, do hereby proclaim the month of October, 2000, throughout this great All-America City, as: NATIONAL ARTS AND HUMANITIES MONTH. Given under our hands and the Seal of the City of Roanoke this sixteenth day of October in the year two thousan& Mary F. Parker ' ~ : 3 C Ralph I(. Smith City Clerk. ~,~ Mayor WHEREAS, Kit B. Kiser received his Degree in Civil Engineering from Virginia Polytechnic Institute and State University and earned graduate credits in Hydrology; and he served with the United States Corps of Engineers from October 1965-1967; and WHE~S, Mr. Kiser was employed by the Roanoke City Water Department as Utilities Engineer on November 1, 1967; he was promoted to Water Department Manager on December 16, 1970, to Director of Utilities and Operations on July 1, 1973, and to his present position as Assistant City Manager for Operations on July 1, 2000; and WHEREAS, Mr. Kiser is a licensed Professional Engineer; he holds a Class I Waterworks Operator License and is a lifetime member of the ~4merican Water Works ~4ssociation; he has served on various boards and committees, including the Roanoke Valley Regional Solid Waste Management Board, Roanoke Regional Airport Commission, Roanoke Valley Resource Authority, Chairman of the Flood Plain Committee, and a long-term City . staff member assigned to work with the Water Resources Committee; and WHEREAS, Mr. Kiser served as overseer of construction of the original Wastewater Treatment Plant, and, legend goes, that he was so pleased with the purity effluent from the plant that he volunteered to drink a glass of the water at the grand opening; and WHEREAS, Mr. Kiser has been known to tnmt (or at least look for his lost h. unting dogs) all night and report to work refreshed the next morning; and WItEREA~, Mr. Kiser will retire from service with the City of Roanoke on October 31, 2000, after a long and distinguished career spanning a period of thirty-three years. NO,F, TItE~EFOIIE, I, Ralph K. Smitt~ Mayor of the City of Roanoke, Virginia, in recognition ofhis years offait~ and outstandin^g service to the citizens of the City of Roanolu~, do hereby proclaim Monday, October 16, 2000, throughout this great Ali-America City, KIT B. KISER DA Y. Given under our hands and the Seal of the City of Roanoke this sixteenth day of October in the year two thousanA ATTEST: Mary F. Parker City Clerk Ralph K. Smith Mayor MARY F. PARKER. CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.W. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 |:a~; (540) 853-1145 E-mail: cltrk,,~ci.roanoke va.us STEPHANIE M. MOON Deput? City, Clerk Dr. Thomas McKeon Executive Director October 19, 2000 File #15-110-414 Roanoke Higher Education Center 801 N. Jefferson Street, Suite 208 Roanoke, Virginia 24016 Dear Dr. McKeon: This is to advise you that Mark Emick has qualified as a member of the Roanoke Higher Education Authority Board of Trustees. MFP:vbc pc: Sincerely, Mary F. Parker, CMC City Clerk Stephanie M. Moon, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to wit: I, MARK EMI CK , do solemnly swear (or atYm~) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virglnia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Higher Education Authority Board of Trustees, according to the best of my ab'flity. (So help me God.) MARK EMICK Subscribed to and swom to before me this ARTHUR B. CRUSH, III CLERK OF CIRCUIT COURT Deputy Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church A;¢nuc. S.W.. Room 456 Roanoke. Virginia 24011-15.% Telephone: (540) 853-254 I Fax: {540) 853-1145 E-mail' clcrk,~ci.roanokc.va.us STEPHANIE M. MOON Deputy Cit.', Clerk October 19, 2000 File #15-110-326 Wayne G. Strickland, Secretary Roanoke Valley-Allegheny Regional Commission 315 Church Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Strickland: This is to advise you that Evelyn S. Lander has qualified as a member of the Roanoke Valley-Alleghany Regional Commission for a term ending June 30, 2003. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc pc: Stephanie M. Moon, Deputy City Clerk '00 F!"~i'-2 P:1:58 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Evelyn S. Lander, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley-Alleghany Regional Commission for a term of three years beginning July 1, 2000, and ending June 30, 2003, according to the best of my ability. (So help me God.) Subscribed and sworn to before me this~d-~. \day 0~'~"~ 2d)00. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK N:\CKJSIUunl9.wpd CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #15-110-429 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: This is to advise you that Melvin L. Sanders, Jr., has qualified as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2002. Mary F. Parker, CMC City Clerk MFP:vbc pc: Joyce Sparks, Retirement Administrator, Finance Stephanie M. Moon, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Melvin L. Sanders, Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2002, according to the best of my ability. So help me God. Subscribed and sworn to before me thi~o~"Y~day ~--:~'~-,~2000. ARTHUR B. CRUSH, III, CLERK MARY F. PARKER. CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.V~'.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: {540) 853-1145 E-maih clerk,~i, ci.roanoke.va us STEPHANIE M. MOOX; Deputy City Clerk October 19, 2000 File #15-110-488 Barbara N. Duerk, Chairperson Roanoke Neighborhood Partnership Steering Committee 2607 Rosalind Avenue, S. W. Roanoke, Virginia 24014 Dear Ms. Duerk: This is to advise you that Randall J. Scott has qualified as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 30, 2002. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc pc: Elizabeth Watson, Secretary, Roanoke Neighborhood Partnership Steering Committee Stephanie M. Moon, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Randall Scoff, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 30, 2002, according to the best of my ability. So help me God. Subscribed and sworn to before me this'~ da~:,.q~ 2000. ARTHUR B. CRUSH, III, CLERK Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Robert H. Bird, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Municipal Auditor of the City of Roanoke for a term of two years, commencing October 1, 2000, and ending September 30, 2002, according to the best of my ability. So help me God. Subscribed and sworn to before me this ~ day of~2000. ARTHUR B. CRUSH, III, CLERK MAR~' F. PARKER, CMC Cid' Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 ('hurch Axcnuc. ~;.~3, . Room 456 Roanoke. Virginia 24011-1536 'lelephonc: (540) S153-2541 }:ax: {5401 853-1145 E-mail: clerk ,:ci.roanoke.~ a.us S rEPHANIE 3,1. MOON Deputy City Clerk October 19, 2000 File #79-342 Mr. John U Huffman 3034 Wentworth Avenue, N. W. Roanoke, Virginia 24012 Dear Mr. Huffman: Your request in connection with removal of your business from the Williamson Road Service District, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Your remarks were received and filed. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc pc. Darlene L. Burcham, City Manager William M. Hackworth, City Attorney ~, t0 P3:03 '00 H~Y 19 ~10:19 Office of the Ci~ Manager May 18, 2000 The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable David A. Bowers, Mayor C. Nelson Harris, Vice Mayor Wendell H. Butler W. Alvin Hudson Carroll E. Swain William White, Sr. Linda F. Wyatt Dear Mayor Bowers and Members of City Council: SUBJECT: Williamson Road Service District On April 17, 2000, Mr. John L. Huffman addressed City Council regarding his desire to be removed from the Williamson Road Service District. He objected to paying the extra 10 cents per 100 dollars on his real estate to support the efforts of the Williamson Road Area Business Association (VVRABA). William C. Hackworth, City Attorney, was asked to deliver an opinion on whether the service district lines could be redrawn to remove Mr. Huffman's property. Mr. Hackworth's opinion stated City Council could make a legislative decision to realign the district if it concluded Mr. Huffman's property would not benefit from the imposition of this special tax. The purpose of the tax, as stated in Ordinance No. 31472, adopted on May 24, 1993, was to further "economic and business development and promotional activities intended to foster business retention, business recruitment and developer recruitment, planning for the revitalization of the Williamson Road area," and the many other public purposes set out in the State enabling legislation. After reviewing the properties in the service district and the work plan of WP, ABA, it is recommended that Council not redraw the service district boundaries. The city will soon break ground on the first phase of the Williamson Road revitalization plan, eventually resulting in an improved gateway and enhanced appearance of the entire corridor. In addition, WP, ABA is setting up a business development center, sponsoring a School's Out for Summer (SOS) event at Breckinridge Middle School on June 17, 2000, conducting a survey on business needs in the area, providing monthly luncheons on business topics, promoting the area through its web page, beginning a long range planning process to coincide with the city's comprehensive plan, and working with the neighborhood organization, the Williamson Road Action Forum, to participate in a Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci,roanoke.va.us Huffman-WRABA Letter 05/18/00 Page 2 of 2 neighborhood plan for the area. Each of these projects could benefit Mr. Huffman's business. It is also a concern that redrawing the boundaries to appease one property owner could result in constant requests from other owners, not just in the Williamson Road area, but in the downtown service district as well. Both WP, ABA and Downtown Roanoke Inc. (DRI) benefit all businesses in their respective districts. Reducing their available funds by eliminating properties in their districts is not warranted at this time. Should you need further information on this matter, do not hesitate to contact me. CC: Mary F. Parker, City Clerk Sincerely, City Manager MARY F. PARKER. CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church A~enuc. S.W.. Room 456 Roanoke. Virginia 24011-1536 [elephon¢: 1540) 853-2541 Fax: (540) 853-1145 E-mail: clerk ,~ci.roanoke.va. us STEPHANIE 51. MOON Deputy City Clerk October 19, 2000 File #60-467 Melinda J. Payne, Chairperson Roanoke City School Board 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Payne: I am attaching copy of Ordinance No. 35093-101600 amending and reordaining certain sections of the 2000-2001 General, School and School Capital Projects Funds Appropriations, in connection with appropriation of funds for the Kaplan SAT Tutorial Program, 2000-01 Capital Maintenance and Equipment Replacement Funds for various purchases and projects as more fully described in a communication from the Clerk of the School Board, and Literary Loan funds for improvements to Fairview Elementary and Fishburn Park Elementary Schools. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc Attachment Mr. Melinda J. Payne October 19, 2000 Page 2 pc~ Darlene L. Burcham, City Manager James D. Grisso, Director of Finance Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Cindy H. Lee, Clerk, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2000. No. 35093-101600. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General, School and School Capital Projects Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 General, School and School Capital Projects Funds Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriations Nondepartmental $ 64,765,293 Transfers to Other Funds (1) .................................. 64,545,341 Fund Balance Reserved for CMERP - Schools (2) ............................. $ 1,079,519 School Fund Appropriations Education $135,634,987 Facilities (3-9) ............................................. 1,950,756 Kaplan SAT Tutorial Program 2000-2001 (10) .................... 700 Revenues Education Nonoperating (11 ) .......................................... Kaplan SAT Tutorial Program 2000-2001 (12) .................... Fund Balance Reserved for CMERP - Schools (13) ........................... $ School Capital Projects Fund Appropriations Education $ Fairview Elementary School Improvements (14) ................... Fishburn Park Elementary School Improvements (15) .............. Revenues Due from State - Literary Fund Loan - Fairview Elementary (16) ...... $ Due from State - Literary Fund Loan - Fishburn Park Elementary (17) .......................................... $133,884,052 45,149,604 7OO 0 38,111,958 2,356,656 2,243,334 2,356,656 2,243,334 1 ) Transfer to School Fund 2) Reserved for CMERP - Schools 3) Replacement- School Buses 4) Additions - Machinery and Equipment 5) Buildings 6) Additions - Motor Vehicles and Equipment 7) Replacements- (001-250-9310-9530) (001-3324) (030-060-6006-6676-0808) (030-060-6006-6681-0821 ) (030-060-6006-6681-0851 ) (030-060-6006-6683-0824) Other Capital Outlays (030-060-6006-6896-0829) 8) Additions - Other Capital Outlays (030-060-6006-6896-0829) 9) Buildings (030-060-6006-6896-0851) $ 429,172 ( 429,172) 158,340 25,987 45,140 63,766 137,890 113,683 68,618 10) Tuition - Private Schools 11 ) Transfer from General Fund 12) Outside Third Parties 13) Reserved for CMERP 14) Appropriated from Literary Fund Loan 15) Appropriated from Literary Fund Loan 16) Due from Literary Fund Loan - Fairview 17) Due from Literary Fund Loan - Fishburn Park (030-060-6605-6100-0312) (030-060-6000-1037) (030-060-6605-1104) (030-3323) (031-060-6056-6896-9006) (031-060-6057-6896-9006) 70O 429,172 700 (184,252) 2,356,656 2,243,334 (031-1341 ) 2,356,656 (031-1343) 2,243,334 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Melinda J. Payne, Chairman Sherman P. Lea, Vice Chairman Charles W. Day Marsha W. Ellison Gloria P. Manns Ruth C. Willson Brian J. Wishneff E. Wayne Harris, Ed.D., Superintendent 7~iB~y'~H. ~ee, Clerk of the Board fRoanoke City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2:J~ · :FF~tx:'-~o-~-~?.~,~l October 11, 2000 The Honorable Ralph K. Smith, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council' The School Board at its October 10 meeting voted to request the Roanoke City Council to appropriate the following funds: $700.00 for the Kaplan SAT Tutorial Program to sponsor two students to participate in the Kaplan SAT tutorial. This new grant will be funded with a contribution $613,424.00 from 2000-0! Capital Maintenance and Equipment Replacement Funds to fund school buses, facility maintenance equipment, the relocation of modular units, the replacement of maintenance vehicles, asbestos abatement, roof replacement, handicap access, Magnet School improvements, and elementary school improvements. $2,356,656.00 to provide Literary Loan funds to be used for improvements to Fairview Elementary School. The funds will provide for construction costs, architect and engineering fees, and a contingency reserve. $2,243,334.00 to provide Literary Loan funds to be used for improvements to Fishburn Park Elementary School. The funds will provide for construction costs, architect and engineering fees, and a contingency reserve. Preparing Students for Success Members of Council Page 2 October 1:[, 2000 re cc' The Board appreciates the approval of this request. Sincerely, Cindy H. Lee, Clerk Ms. Melinda J. Payne Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. Kenneth F. Mundy Mr. William L. Murray Mrs. Darlene L. Burcham Mr. William M. Hackworth Mr. James D. Grisso MFSi Ann H. Shawver (with accounting details) '~~l Melinda J. Payne, Chairman Marsha W. Ellison Brian J. Wishneff Sherman P. Lea, Vice Chairman Gloria P. Manns E. Wayne Harris, Ed.D., Superintendent Charles W. Day Ruth C. Willson ;~-? ~!! ~in~H. Lee, Clerk of the Board ~,-Roanoke City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-85~381[:;~,i Pa~: 5~)~J~951 ~ October 6, 2000 Mrs. Mary F. Parker, CMC/AAE City Clerk City of Roanoke Roanoke, VA 240:[1 Dear Mrs. Parker: Please include the enclosed School Board requests on City Council's October 16 agenda. You will be notified on October 11 should there be a change to this request. Thank you for your attention to this matter. Sincerely, Cindy H. Lee, Clerk re Enc. cc' Mrs. Ann H. Shawver Preparing Students for Success -'// JAMES D. GRISSO Director of Finance CITY OF ROANOKE ! DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 'OD R O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JESSE A. HALL Deputy Director October 16, 2000 The The The The The The The Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpich, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor and Members of the City Council: We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate the following: $700.00 for the Kaplan SAT Tutorial Program to sponsor two students to participate in the Kaplan SAT tutorial. This new grant will be funded with a contribution $613,424.00 from 2000-01 Capital Maintenance and Equipment Replacement Funds to fund school buses, facility maintenance equipment, the relocation of modular units, the replacement of maintenance vehicles, asbestos abatement, roof replacement, handicap access, Magnet School improvements, and elementary school improvements. $2,356,656.00 to provide Literary Loan funds to be used for improvements to Fairview Elementary School. The funds will provide for construction costs, architect and engineering fees, and a contingency reserve. $2,243,334.00 to provide Literary Loan funds to be used for improvements to Fishburn Park Elementary School. The funds will provide for construction costs, architect and engineering fees, and a contingency reserve. Members of Council Page 2 October 16, 2000 We recommend that you concur with this request of the School Board. ~to~ of -Financ~ JDG/HRH/pac C: Darlene L. Burcham, City Manager William Hackworth, City Attorney Mary Parker, City Clerk E. Wayne Harris, Superintendent of City Schools F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church A~enu¢. S.W.. Room 456 Roanoke. Virginia 2401 I-I _<36 l'clephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: ctcrk,aci.roanc, ke.va, us STEPH~NIE M. MOON Deputy City Clerk October 19, 2000 File #60-467 Melinda J. Payne, Chairperson Roanoke City School Board 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Payne: I am enclosing copy of Resolution No. 35095-101600 authorizing the School Board for the City of Roanoke to expend funds for adding to and improving the present school building at Fairview Elementary School and declaring the City's intent to borrow to fund or reimburse such expenditures, in the amount of $2.75 million. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc Enclosure pc: George J. A. Clemo, Attorney, Woods, Rogers and Hazlegrove, P. O. Box 14125 Roanoke, Virginia 24038-4125 Darlene L. Burcham, City Manager James D. Grisso, Director of Finance Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Lee, Clerk, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2000. No. 35095-101600. A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for adding to and improving the present school building at Fairview Elementary School and declaring the City's intent to borrow to fund or reimburse such expenditures. WHEREAS, by Resolution No. 34807-051500 the School Board for the City of Roanoke was authorized to expend funds out of the City's capital improvement fund of up to $2.0 million for the cost of adding to and improving the present school building at Fairview Elementary School; and WHEREAS, additional work will be required at Fairview Elementary School increasing the needed amount to complete the project to $2.75 million. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The School Board of the City of Roanoke is authorized to expend out of the City's capital improvement fund up to $2.75 million for the cost of adding to and improving the present school building at Fairview Elementary School ("the Project"). 2. In accordance with U. S. Treasury Regulations {}1.150-2, it is hereby declared that the City reasonably expects to reimburse capital expenditures and bond issuance costs for the Project with proceeds of an obligation or obligations to be incurred by the School Board and/or the City. The maximum principal amount of debt expected to be issued for the Project is $2.75 million. 3. This is a declaration of official intent under Treasury Regulation § 1.150-2. ATTEST: City Clerk. F. PARKER. CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Axcnu¢. S.W. Room 456 Roanokc. Virginia 24011-1536 lelcphonc: (540) 853-254 I Fax: (540) 853-tl4s E-mail: ctcrk ,,,ci.roanokc.vaus STEPHANIE ,M. ,MOON Deputy CiLv Clerk October 19, 2000 File #60-467 Melinda J. Payne, Chairperson Roanoke City School Board 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Payne: I am enclosing copy of Resolution No. 35094-101600 authorizing the School Board for the City of Roanoke to make application for a loan from the State Literary Fund for modernizing Fairview Elementary School. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc Enclosure pc: George J. A. Clemo, Attorney, Woods, Rogers and Hazlegrove, P. O. Box 14125 Roanoke, Virginia 24038-4125 Darlene L. Burcham, City Manager James D. Grisso, Director of Finance Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Cindy H. Lee, Clerk, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2000. No. 35094-101600. A RESOLUTION authorizing the School Board for the City of Roanoke to make application for a loan from the State Literary Fund for modemizing Fairview Elementary School. WHEREAS, the School Board for the City of Roanoke, on the 16th day of October, 2000, presented to this Council an application addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund $2.75 million, for adding to and improving the present school building at the Fairview Elementary School, to be paid in twenty (20) annual installments, and the interest thereon at four percent (4%) paid annually. BE IT RESOLVED that the application of the City School Board to the State Board of Education of Virginia for a loan of $2.75 million from the Literary Fund is hereby APPROVED, and authority is hereby granted the said City School Board to borrow the said amount for the purpose set out in said application. The Council of the City of Roanoke will each year during the life of this loan, at the time it fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for appropriation expenses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary Fund. ATTEST: City Clerk. ,~~ Melinda J. Payne, Chairman Sherman P. Lea, Vice Chairman Charles W. Day ..Roanoke City School Board P.O. Box 13145, Roanoke, Virginia 24031 Marsha W. Ellison Brian J. Wishneff Gloria P. Manns E. Wayne Harris, Ed.D., Superintendent Ruth C. Willson ~ ~ ~ ;] ~i',/~.;~ Cig, d.y H. Lee Clerk of the Board · ~i~;J-8~3~238~'. ~(;~0-853-2951 October 11, 2000 The Honorable Ralph K. Smith, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting on October 10, 2000, the Board requests City Council to approve a revised Literary Fund loan application in the amount of $2.75 million for the Fairview Elementary School project. The overall project cost for the Fairview and Fishburn Park Elementary School projects is $4.6 million based on bids received last week. The total project cost for both schools is $400,000 less than the $5.0 million estimate for Literary Fund loans on the projects included in the School Board's May 2000 Capital Improvement Plan. The increase in the Literary Fund loan amount will fund the cost of additional work required for the Fairview project. City Council is being asked to appropriate only $2.35 million of the $2.75 million Fairview Literary Fund loan request. The remaining $400,000 of the Literary Fund loan request will not be appropriated at this time. It only will be requested for appropriation if unforeseen additional work is required during project construction. State Literary Fund loan regulations provide for the repayment of loans based on the total amount appropriated and expended by the locality. The amount of Literary Fund loans authorized but not expended for a project is simply canceled by the State on final close-out of the project. Preparing Students for Success Members of Council Page 2 October 11, 2000 re Enc. CC: The Board appreciates the approval of this request. Sincerely, and Deputy Clerk of the Board Ms. Melinda J. Payne Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. Kenneth F. Mundy Mrs. Darlene L. Burchan Mr. William M. Hackworth Mr. James Di Grisso Mr. William L. Murray V.A. X~ 1/86 REVISED No. APPLICATION FOR LOAN FROM THE LITERARY FUND OF VIRGINIA Name of School Fairview E!ementary Schoo! Name of Reaneke To THE STATE BOARD OF EDUCATION, Richmond, Virginia: Gentlemen: The School Board for the (~Gity of Roanoko~ hereby makes application for a loan of $ 2.75 million from the Literary Fund of Virginia for the purpgs, e of erecting, enlarging, or altering 648 Westwood Blvd., N. W. (making permanent improvement to) a school building located at Roanoke, VA , as follows: (Describe'briefly) Improvements to an elementar)L school to include air conditioning: window replacement, the addition of three classrooms, a__nd the addition of a~ymnasium 1. The said building, addition, or permanent improvement described above, to be of ___ Brick _ (Type of construction, brick, frame, etc. will be used as a Elementary building, and is estimated to cost $ 2~75 mi l l i0tl (Elem., H. S., Comb. Elem. & H.S.) 2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma- nent improvement thereto, is $ 4,474,822 3. There is at present a loan from the Literary Fund on this ____ of $ -0- 4. The total amount of the loan will not exceed the cost of the building, addition, to, and site, on account of which such loan is made. Fairvi~w Flp~montary School in the amount (Building or school plant) or permanent improvement there- 5. The site on which this building, addition, or permanent improvement, will be located contains 1 0.6 __ acres. of which 10.6 acres are well suited and useable, or can be easily improved and ~nade useable, for playground and recreational purposes. 6. The plans and specifications for the building or improvement, complying with Minimum School Building Re- quirements, have been or will be approved by the division superintendent of schools and the Superintendent of Public Instruction before construction is begun. It is understood that the State Board of Education reser,'es the rigbt to with- hold any part or all of the amount of this loan, it- the plans and specifications approved by the Superintendent of Public Instruction are not followed. (1) · The proposed building, addition, or permanent improvement, is desirable because: (Explain briefly) _ Improvements to an elementary school to include air-conditioninq, window replacement, the addition of three classrooms, and the addition of a gymnasium. 8. The present total indebtedness of the QO~l~-City for school buildings is $__ _qa,377,31:13 , of which $ 7,868,000 is owed to the Literary Fund. 9 This ~}{~y-City has not defaulted or failed to meet its debt service obligations as and when due for the past five years except, as follows- None .. 10. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regul-ations State Board of Education. 11. The building or improvement for which this application for a loan is made is part of a long-range planning program in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education, and is recommended in the study or survey made by (give title and date) Five-Year Capital Improvement Plan -- FY1999-2003 12. This loan is to be made for ~0 years, and is to be paid in .5 to 20 the rate of 45 per centum .pet' annum, payable annually. 2O 5to20 annual installments, with interest at .13. The Board of Supervisors for the County, or the Council for the City, has by resolution (page 3 of this application), agreed to provide for the repayment of this loan. 14. The School Board is not in default in the payment of any part of the principal of any previous loan from the Lit- erary Fund and, for at least two years immediately before this loan, has not been more than six months in default in the pay- ment of interest due on any loan from the Literary Fund. Given under my hand this the day of__ __ 19__. THE SCHOOL BOARD OF --gOAg0KE Bv , Chairman. ATTEST: __, Clerk. SEAL (2) MARY F. PARKER, CMC City. Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.~'. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-maih clcrk:,~'ci.roanoke.va us STEPtiANIE M. MOON Deputy City Clerk October 19, 2000 File #53-60-467 Melinda J. Payne, Chairperson Roanoke City School Board 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Payne and Ms. Burcham: I am enclosing copy of Resolution No. 35096-101600 authorizing the School Board of the City of Roanoke to expend funds for construction and equipping of a new building for the Roanoke Academy for Mathematics and Science; including the demolition of the existing building currently occupied by the Roanoke Academy for Mathematics and Science and declaring the City's intent to borrow to fund or reimburse such expenditures; and authorizing and directing the City Manager to file an application with the Virginia Department of Education seeking an allocation of authority to issue the City's General Obligation Qualified Zone Academy Bonds, in an amount not to exceed $1,291,618.00, to finance equipment for the Roanoke Academy for Mathematics and Science. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc Enclosure Melinda J. Payne Darlene L. Burcham October 19, 2000 Page 2 pc~ George J. A. Clemo, Attorney, Woods, Rogers and Hazlegrove, P. O. Box 14125 Roanoke, Virginia 24038-4125 James D. Grisso, Director of Finance Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Cindy H. Lee, Clerk, Roanoke City School Board, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2000. No. 35096-101600. A RESOLUTION (i) authorizing the School Board for the City of Roanoke to expend funds for construction and equipping of a new building for the Roanoke Academy for Mathematics and Science, including the demolition of the existing building currently occupied by the Roanoke Academy for Mathematics and Science and declaring the City's intent to borrow to fund or reimburse such expenditures; and (ii) authorizing and directing the City Manager to file an application with the Virginia Department of Education seeking an allocation of authority to issue the City's general obligation qualified zone academy bonds in an amount not to exceed $1,291,618 to finance equipment for the Roanoke Academy for Mathematics and Science. WHEREAS, the School Board (the"School Board") for the City of Roanoke (the "City") has determined that it is necessary to construct and equip a new building for Roanoke Academy for Mathematics and Science ("Roanoke Academy"), including the demolition of the existing building currently occupied by Roanoke Academy (such construction, equipping and demolition, the "Project"); and WHEREAS, in order to finance the Project, the City of Roanoke, Virginia reasonably expects to issue up to $10,570,000 principal amount of debt obligations (approximately two percent greater than the maximum expected cost of the project in order to accommodate any original issue discount that may be applicable to any of such debt obligations) (such debt obligations, the "Bonds"); and WHEREAS, the City intends to issue a portion of the Bonds to finance certain equipment included in the Project as "qualified zone academy bonds" within the meaning of Section 1397E of the Internal Revenue Code. RKE# 0667000.WPD 077826-00037-01 BE IT RESOLVED by the Council of the City of Roanoke that: 1. The School Board is authorized to expend out of the City's capital improvement fund up to $11,300,000 for the cost of the Project. 2. In accordance with U.S. Treasury Regulations § 1.1397E- 1T(h) and § 1.150-2, it is hereby declared that the City reasonably expects to reimburse expenditures for the Project with proceeds of debt to be incurred by the City. The maximum principal amount of debt expected to be issued for the Project is $10,570,000. 3. This is a declaration of official intent under U.S. Treasury Regulations § 1.1397E- 1T(h) and § 1.150-2. 4. The City Manager or an Assistant City Manager is hereby authorized and directed to file an application with the Virginia Department of Education seeking an allocation of authority to issue the City's general obligation qualified zone academy bonds pursuant to the Public Finance Act and Section 1397E of the Internal Revenue Code in an amount not to exceed $1,291,618 to finance the cost of certain equipment included in the Project. The foregoing resolution was adopted by the following recorded vote: AYE NAY Ralph K. Smith, Mayor William H. Carder, Vice-Mayor William D. Bestpitch C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Attest: City Clerk RKE//066'/'000.WPD 077826-00037-01 t Melinda J. Payne, Chairman Sherman P. Lea, Vice Chairman "~ Charles W. Day fRoanoke City School Board Marsha W. Ellison Gloria P. Manns Ruth C. Willson P.O. Box 13145, Roanoke, Virginia 24031 Brian J. Wishneff E. Wayne Harris, Ed.D., Superintendent Cindy H. Lee, Clerk of the Board · 540-853-2381 · Fax: 540-853-2951 October 11, 2000 The Honorable Ralph K. Smith, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council' The School Board at its October 10 meeting approved the enclosed Resolution to request Roanoke City Council to issue General Obligation Qualified Zone Academy Bonds (QZAB) in an aggregate principal amount not to exceed $1,291,618. The funds will be used to reconstruct and equip the Roanoke Academy for Mathematics and Science. The QZAB initiative is a federal program that allows lending institutions and schools to form a mutually beneficial partnership to support education. The program offers bonds interest-free and allows a bank or other lending institution to purchase the special no-interest bond on behalf of a school. Schools qualify based on their percentage of free lunch students. The School Board thanks you for your continuing support of our students and programs. Sincerely, Cindy H. Lee, Clerk re Enc. CC: Ms. Helinda J. Payne Dr. E. Wayne Harris Mr. Richard L. Kelley Hr. Kenneth F. Hundy Hr. William L. Hurray Hrs. Darlene L. Burcham Hr. William X Parsons Hr. James D. Grisso Preparing Students for Success fRoanoke Melinda J. Payne, Chairman Sherman P. Lea, Vice Chairman Charles W. Day Marsha W. Ellison Gloda P. Manns Ruth C. Willson Brian J. Wishneff E. Wayne Harris, Ed.D., Superintendent Cindy H. Lee, Clerk of the Board City School Board P.O. Box 13145, Roanoke, Virginia24031 · 540-853-2381 · Fax: 540-853-2951 October 10, 2000 RESOLUTION REQUESTING THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA TO ISSUE GENERAL OBLIGATION QUALIFIED ZONE ACADEMY BONDS FOR SCHOOL PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF BE IT RESOLVED, 1) The School Board of the City of Roanoke, Virginia hereby (i) approves certain expenditures to reconstruct and equip the Roanoke Academy for Mathematics and Science, at an estimated-cost not to exceed $1,000,000 (the "Project"), (ii) authorizes and approves the filing of an application to the Virginia Department of Education seeking an allocation of authority to issue qualified zone academy bond financing pursuant to the Public Finance Act and Section 1397E of the Internal Revenue Code in an amount not to exceed $1,291,618, to finance a portion of the cost of the Project, (iii) requests that the City Council of the City of Roanoke, Virginia, (the "City") authorize the City to issue its general obligation qualified zone academy bonds in an aggregate principal amount not to exceed $1,291,618, (the "QZA Bonds") for the purpose of financing a portion of the cost of the Project, and (iv) approves the issuance of the QZA Bonds by the City. 2) This resolution shall take effect immediately by the following recorded vote' Yea Nay Melinda ]. Payne, Chairman v/ Sherman P. Lea, Vice-Chairman v Charles W. Day v/ Marsha W. Ellison v/ Gloria P. Manns Ruth C. Willson v~ Brian ]. Wishneff v7 Preparing Students for Success The undersigned Clerk of the School Board of the City of Roanoke, Virginia hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting of the School Board held the 10th day of October, 2000. W]:TNESS, my signature and seal of the School Board of the City of Roanoke, Virginia, this J0~ day of ~o~ , 2000. -~' ~ (SEAL) Clerk, School Bo&rd of City of Roanoke, Virginia fRoanoke Melinda J. Payne, Chairman Sherman P. Lea, Vice Chairman Charles W. Day Marsha W. Ellison Brian J. Wishneff Gloria P. Manns E. Wayne Harris, Ed.D., Superintendent Ruth C. W I~ ~ I',' r. ~ Cindy H. Lee, Clerk of the Board City School Board P.O. Box 13145, Roanoke, Virginia 2'~1 !;"'~4~)-~853~:J8~11 ~ Fax: 540-853-2951 October 11, 2000 Mrs. Mary F. Parker, CMC/AAE City Clerk City of Roanoke Roanoke, VA 24011 Dear Mrs. Parker' Please include the enclosed School Board request on City Council's October 16 agenda. Thank you for your attention to this matter. Sincerely, Cindy H. Lee, Clerk Ye Enc. Preparing Students for Success .~j~ll~t Melinda J. Payne, Chairman Marsha W. Ellison Brian J. Wishneff Sherman P. Lea, Vice Chairman Gloda P. Manns E,~ ._Wayne~rris, Ed.D., Superintendent Chades W. Day Ruth C. Willson [ ;. ~ ': ;~: ~..H. Lee, Clerk of the Board fRoanoke City School Board P.O. Box 13145, Roanoke, Virginia24031 · 540-850~-2381 ;o ~;;x: i~0~3-2951 ~ October :LO, 2000 RESOLUT~iON REQUESTING THE CiTY COUNCIL OF THE CiTY OF ROANOKE, VZRG]~N[A TO ~[SSUE GENERAL OBLiGATiON QUALiFiED ZONE ACADEMY BONDS FOR SCHOOL PURPOSES .AND CONSENTING TO THE iSSUANCE THEREOF BE ~[T RESOLVED, :L) The School Board of the City of Roanoke, Virginia hereby (i) approves certain expenditures to reconstruct and equip the Roanoke Academy for Mathematics and Science, at an estimated-cost not to exceed $10,000,000 (the "Project"), (ii) authorizes and approves the filing of an application to the Virginia Department of Education seeking an allocation of authority to issue qualified zone academy bond financing pursuant to the Public Finance Act and Section :L397E of the internal Revenue Code in an amount not to exceed $:L,29:L,6:L8, to finance a portion of the cost of the Project, (iii) requests that the City Council of the City of Roanoke, Virginia, (the "City") authorize the City to issue its general obligation qualified zone academy bonds in an aggregate principal amount not to exceed $:L,29:L,618, (the "QZA Bonds") for the purpose of financing a portion of the cost of the Project, and (iv) approves the issuance of the QZA Bonds by the City. 2) This resolution shall take effect immediately by the following recorded vote: Yea Melinda .l. Payne, Chairman v/ Sherman P. Lea, Vice-Chairman Charles W. Day Marsha W. Ellison v' Gloria P. Manns Ruth C. Willson Brian J. Wishneff v7 Nay Preparing Students for Success The undersigned Clerk of the School Board of the City of Roanoke, Virginia hereby certifies that the foregoing constitutes a true and correct extract'from the minutes of a meeting of the School Board held the 10th day of October, 2000. WITNESS, my signature and seal of the School Board of the City of Roanoke, Virginia, this 10+~ day of O~i~-~_ , 2000. ' ~ (SEAL) Clerk, S rd of City of Roanoke, Virginia CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #20-67 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: Your report with regard to the question of opening Wiley Drive to vehicular traffic, was before the Council of the City of Roanoke at a regular meeting on Monday, October 16, 2000. On motion, duly seconded and adopted, Council concurred in your recommendation, with the request that City staff proceed with development of a plan to allow one way traffic on Wiley Drive for the entire length of Wasena and Smith Parks. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc pc: Kit B. Kiser, Assistant City Manager for Operations George C. Snead, Jr., Assistant City Manager for Community Development Wanda B. Reed, Acting Director, Department of Parks and Recreation Mr. John L. Parrott, 3164 West Ridge Road, S. W., Roanoke, Virginia 24014 Roanoke City Council.no Regular Agenda Reporf October 16, 2000 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Wiley Drive Background: In April and July, 1998, the City hosted public workshops on the future of the Wiley Drive corridor. Alternative solutions included (1) two-way traffic with a cul-de-sac at Franklin Road; (2) making the road one-way; (3) closing the read to automobiles; (4) restoring two-way thru traffic with an off-read recreational trail; and (5) stopping through- traffic by splitting the read into two culs-de-sac in Smith Park. Each of these alternatives includes the off-read trail that is planned as part of the Roanoke River Flood Reduction Project. At the same time, the Roanoke River Sewer Interceptor Project was progressing to the vicinity of Smith Park. Construction of the interceptor in Smith Park was never intended to close Wiley Drive; in fact, the first leg of the Roanoke River Greenway Trail was built through Smith Park largely to provide access to the park during this construction. Unfortunately, engineering issues necessitated the temporary closing of Wiley Drive between in January 1999. Originally, staff expected to reopen the road in just a few months. On June 22, 2000, the City hosted the third public workshop to present a recommendation favoring the first alternative and seeking public comments. About fifty citizens attended, and thirty left written comments. Most of the interaction was positive and upbeat. Although no alternative could be called the consensus choice, two-way thru traffic seemed to have the strongest apparent support of all. As a result, staff recommended implementing this plan with two-way thru traffic and traffic-calming measures as part of the current Capital Improvements Program project for park improvements. A budget for the project was prepared by a subcommittee of the Citizen Advisory Committee for the Comprehensive Parks & Recreation Master Plan, and the CAC supported using these bond funds for this project. Council appropriated funding for the implementation at the regular 2:00 p.m. meeting on August 21, 2000 (Ordinance # 35023-082100; Account #008-620-9741-9001). The Honorable Ralph K. Smith, Mayor and Members of City Council October 16, 2000 Page 2 During the October 2 City Council meeting, a number of citizens voiced both support and opposition for re-opening Smith Park. In addition, numerous e-mails, voice mails and letters have been received by the City Manager's office on this issue. Considerations: This project has generated concerns from a wide range of interest groups. Commuters want to start using the roadway again. Naturalists have expressed an appreciation for the vehicle-free setting. The Civitan Club donated about $50,000 for the Unified Playground in Smith Park in 1993. This playground was the City's first fully handicap-accessible playground. The physically challenged have expressed concern about losing the ability to see the river in a park setting. The Corps of Engineers has been planning a handicap-accessible fishing site along the Roanoke River. Seniors and families with small children want easy access to the facilities of Smith Park. Walkers, bicyclists and greenway advocates have expressed a hope that Smith Park can be a vehicle-free node along the Roanoke River Greenway. Some have also expressed misgivings about traffic calming. Fishers want easy access to fishing sites in Smith Park; some of these fishers are disabled or have disabled family members. In summary, citizens have shown a great interest in protecting the park experience and the beauty of the river corridor while providing access to the river and the recreational features of Smith Park. Staff has been moving to implement the two-way thru traffic, traffic-calming measures, and the off-road trail. We are in contract negotiations with Hill Studio, PC, which was involved in the workshop process, for the development of construction documents. The Honorable Ralph K. Smith, Mayor and Members of City Council October 16, 2000 Page 3 Recommended Action: Staff should proceed with the recommendation to implement the plan involving two-way thru traffic with traffic-calming measures and the off-road trail in order to permit all citizens access to the park and this drive. bmitted, ,:~Darlene L. Bu~ ~~~~~~ City Manager DLb/ww City Clerk c: City Attorney Director of Finance Assistant City Manager for Community Development Director of Parks & Recreation # 00-407 0CT--10--200~ 10:54 PM PHILIP H LEMON 540 342 93?4 P.02 3169 West Ridge Road Roanoke. virStaia 2~o~4 The Honorable Mayor and Members of Roanoke City Coup, cji Via Fax At your earliest eonvenieaee please unlock the gates on Wiley Drive and r~pen il to two-way traffic with wlmever speed controls are neeessa~ to the safety of the public. Wiley Drive may just bt thc most attractive roadw~ in our City, Its permanent dosurc would result in an unnecessary inconvenience and aesthetic loss to a far larger number of residents tlum would be served by its closure. ! second ali of the ~emarks made bt' Bill Lavia a~ Cotmcil's meeting of October 2, 2000, ami Hnme Powers remark that Wiley Drive has alrcady been inacci~s~ie for far too long. I think he also mentioned that it was a gift to the City of Roanoke by Wiley lack,son or bis corporation, and was constructed for vehicular traffic at no cos~ to the City of Roanoke. I note that two of the ladies who appeared al Com~eil's meeting were visibly upset that the matter of closure was before Cmmcil. I am ot'the opinion that prolonged consideration of the mailer will surely agitate long term residents of the City who have enjoyed Wiley Drive fo~ decades. Cerlainly ,,he continued sharing of Wiley Drive and Smith Parkby motorists (including elderly and disabled motorists and passengers), walkers, runners, and bicyclists will result in the gr~_._!_,~ possible benefit to all of lhe residents of tiffs city. Philip H. Lemon cc: Dar~ae Burduun, City Manger 0CT-10-2000 12:04 540 342 95?4 98Z P. 02 TO: 5 Roanoke City Council Members FROM: Denise and Jessica Swanson 5451 Lonsdale Road SW Roanoke, Va. DATE: October 16, 2000 Thank you for desiring public input into whether or not to open up Smith Park. I appreciate the gravity of your council's situation in making this decision and appreciate the opportunity you have given my family to weight in on the issue.. .My daughter, Jessica, is disabled and utilizes a power wheelchair for her mobility. We frequently like to visit parks in the Roanoke Valley. In fact, m~y mOther, who is now deceased, always referred to the Roanoke Valley as "Goit's Country". Our family has always enjoyed and treasured the beautiful recreational parks and facilities that Roanoke City and surrounding localities have created for Roanoke Valley residents. I can only encourage you, as a citizen of the Roanoke Valley to, realize that our recreational parks need to be open and accessible to all. I would hope that when considering this important issue that you will recognize the American with Disabilities Act in spirit. I can assure you that people with disabilities both young and old, will appreciate your compliance with this important law. Thank you for your consideration. 774-7206 5451 Lonsdale Road SW Roanoke, VA 24018 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #60-183-529 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso and Ms. Burcham: Darlene L. Burcham City Manager Roanoke, Virginia I am attaching copy of Ordinance No. 35097-101600 amending and reordaining certain sections of the 2000-2001 General and Capital Projects Fund Appropriations, in the amount of $537,911.00, to provide funds for environmental commitments related to Consent Agreements and clean-up efforts at the Public Works Service Center. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Mr. Martin Jeffrey, 517 Rutherford Avenue, N. W., inquired as to total cost of clean-up efforts and who was responsible for authorizing the burying of the barrels. He called attention to abandoned vehicles (buses and automobiles)in the vicinity of the Public Works Service Center (Interstate 581) and inquired if they will be removed. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc Attachment pc: Mr. Martin Jeffrey, 517 Rutherford Avenue, N. W., Roanoke, Virginia 24017 Kit B. Kiser, Assistant City Manager for Operations Robert K. Bengtson, Director, Department of Public Works Barry L. Key, Director, Department of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2000. No. 35097-101600. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 General and Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriations Nondepartmental $ 64,396,121 Transfer to Other Funds (1) ................................... 64,176,169 Fund Balance Reserved for CMERP - City (2) ................................ $ 3,725,282 Capital Projects Fund Appropriations Flood Reduction $ 14,337,307 Roanoke River Flood Reduction (3) ............................ 5,238,868 General Government $ 16,763,876 Environmental Issues - Public Works Service Center (4-6) .......... 1,708,316 Settlement State DEQ - Public Works Service Center (7-8) .......... 480,000 Revenues Nonoperating $ 2,713,657 Transfer from General Fund (9) ............................... 2,598,157 1 ) Transfer to Capital Projects Fund 2) Reserved for CMERP - City 3) Appropriated from General Revenue 4) Audits 5) Environmental Consultants/ Subcontractors 6) Legal Costs 7) Community Projects 8) Stream Bank Restoration Project 9) Transfer from General Fund (001-250-9310-9508) (001-3323) (008-056-9620-9003) (008-052-9670-9217) (008-052-9670-9251) (008-052-9670-9252) (008-052-9681-9214) (008-052-9681-9216) (008-110-1234-1037) $ ( 60,000 6O,00O) 97,911 15,000 225,OO0 60,000 65,000 75,000 537,911 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke City Council Regular Agenda Report October 16, 2000 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Appropriation of Funds - Public Works Service Center Background: In May 2000, funding needs for environmental commitments related to the Consent Agreements and clean-up at the Public Works Service Center (PWSC) were identified. The City continues to work with the state Department of Environmental Quality and the federal Environmental Protection Agency to bring this matter to a close. Considerations: $477,911 was included in General Fund Transfer to Capital Projects Fund account in the adopted budget, and $60,000 was included in the Capital Maintenance and Equipment Replacement Program (CMERP) for FY 2000-01 to help meet our legal commitments for the current fiscal year. Council action is needed to appropriate these funds to the PWSC project. To cover legal commitments of the PWSC project in FY 1999-00, $296,182 was transferred from the Roanoke River Flood Reduction Project and must be repaid. $97,911 of this is being repaid via this report. The remaining $198,271 to be replenished to this account will be provided from Transfer to Capital during FY 2001-02. Recommended Action: City Council appropriate funds as follows: Appropriate From: Account Name Account Number Amount Transfer to Capital Projects Fund CMERP - FY 2000-01 001-250-9310-9508 O01-3323 $477,911 60,000 Total $537,911 Honorable Ralph F. Smith, Mayor, and Members of City Council Appropriation of Funds - Public Works Service Center Page 2 Appropriation To: Account Name · Environmental Issues - PWSC: Environmental Consultants/ Subcontractors Legal Costs Audits (PWSC, P&R, ULS) · Settlement - State DEQ: Annual Hazardous Waste Clean-up Day (Community Projects) Stream Bank Restoration Project Subtotal - PWSC · Roanoke River Flood Reduction Total Account Number 008-052-9670-9251 008-052-9670-9252 008-052-9670-9217 008-052~9681-9214 008-052-9681-9216 008-056-9620-9003 Amount $225,000 60,000 15,000 65,000 75,000 $440,0OO 97,911 ~537,911 C: City Clerk City Attorney Director of Finance Office of Management & Budget Re~3ectfully submitted, Darlene L. Burch~m City Manager #00-59 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #22-60-236 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 35099-101600 authorizing the City Manager to amend the Annual Update to the Consolidated Plan for FY 2000-01, and to execute documents in connection with said amendment; and authorizing execution of a Subgrant Agreement with the Kuumba Community Health and Wellness Center to provide funds for the development of its Community Health and Wellness Center, as more fully identified in the City Manager's report dated October 16, 2000. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Mary F. Parker, CMC City Clerk MFP:vbc Attachment pc: James D. Grisso, Director of Finance Barry L. Key, Director, Department of Management and Budget Vickie S. Tregubov, Grants Compliance IN THE COUNCIL OF CITY OF ROANOKE, VIRGINIA, The 16th day of October, 2000. No. 35099-101600. A RESOLUTION authorizing the City Manager to amend the Annual update to the Consolidated Plan for FY 2000-01, and to execute documents in connection with said amendment; and authorizing execution of a Subgrant Agreement with the Kuumba Community Health and Wellness Center. WHEREAS, each year, the City receives Community Development Block Grant (CDBG) and Home Investment Partnership Program (HOME) entitlement funds from HUD to implement a variety of community development programs; WHEREAS, these programs are outlined each year as an Annual Update to the Five Year Consolidated Plan; WHEREAS, City Council approved the FY 2000-2001 Annual Update on May 9, 2000, by Resolution No. 34798-050900. WHEREAS, Kuumba Community Health and Wellness Center has requested financial assistance for the development of its Community Health and Wellness Center located at 3716 Melrose Avenue, NW. WHEREAS, to provide CDBG funds to the Kuumba Community Health and Wellness Center for the development of its Community Health and Wellness Center, the City H:~fEASURE S~'-kuumbahome must execute a Subgrant Agreement with the Kuumba Community Health and Wellness Center and amend its Annual Update with HUD. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or his designee is hereby authorized, for and on behalf of the City, to amend the Annual Update of the Consolidated Plan for FY 2000-01, after the required citizen review, provided there are no compelling objections to the Amendment, said documents to be approved as to form by the City Attorney, all in accordance with the City Manager's report dated October 16, 2000, to this Council. 2. The City Manager or his designee is hereby authorized, for and on behalf of the City, to execute a Subgrant Agreement with the Kuumba Community Health and Wellness Center to provide funds for the development of its Community Health and Wellness Center as identified in the City Manager's report dated October 16, 2000, to this Council, said Agreement to be in the form approved by the City Attorney. ATTEST: City Clerk. H:~AEASURE S~--kuumbahom¢ CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #22-60-236 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35098-101600 amending and reordaining certain sections of the 2000-2001 Grant Fund Appropriations, transferring $55,000.00, in connection with funding needs for the Kuumba Community Health and Wellness Center, 3716b Melrose Avenue, N. W. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc Attachment pc: Darlene L. Burcham, City Manager Barry L. Key, Director, Department of Management and Budget Vickie S. Tregubov, Grants Compliance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2000. No. 35098-101600. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Community Development Block Grant FY01 $ 2,542,004 Human Resource Programs FY01 (1) ....................... 387,702 Unprogrammed Funds FY01 (2) ........................... 46,466 1) Kuumba Community Health and Wellness Center 2) Unprogrammed Funds (035-G01-0138-5323) $ 55,000 (035-G01-0140-5189) (55,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke City Council Regular Agenda Report October 16, 2000 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Authorization to Amend 2000-01 Consolidated Plan Annual Update and to Execute a 2000-01 CDBG Subgrant Agreement with the Kuumba Community Health and Wellness Center (Kuumba) Background: Each year, the City submits a Consolidated Plan Annual Update (Annual Update) to the U.S. Department of Housing and Urban Department (HUD) in order to receive Community Development Block grant (CDBG) and HOME Investment Partnerships (HOME) entitlements. The Annual Update describes the individual programs to be conducted with the funds awarded to the City. Substantial amendments to the Annual Update require a 30-day public comment period before the change can be implemented. The public comment period began with a newspaper advertisement on October 4, 2000 and ends November 2, 2000. Considerations: Kuumba has requested financial assistance for the development of its Community Health and Wellness Center located at 3716 Melrose Avenue, NW. The Center will provide primary family health care, health education, assistance in obtaining medications, patient case management and preventive care counseling to residents in this under served area. A subgrant agreement with Kuumba is necessary in order to provide funding for Kuumba. Funding is available in Account No. 035-G01-0140-5189 in the amount of $55,000 to be transferred to an account to be established by the Director of Finance. Recommended Action: Authorize the City Manager to amend the 2000-01 Annual Update to reflect the inclusion of the Kuumba program, and to execute documents in connection with said amendment, following the public review and comment period provided no compelling adverse public comments are received, and authorize the City Manager to execute a CDBG Subgrant Agreement with Kuumba, approved as to form by the City Attorney, similar in content to Attachment 1. Transfer $55,000 from 035-G01-0140-5189 to an account to be established by the Director of Finance. Respectfully submitted, City Manager Attachment: 1 C; Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Vickie S. Tregubov, Grants Specialist Report # 00-61 AGREEMENT THIS AGREEMENT is made and entered into this by and between the following parties: day of November, 2000, The Grantee City of Roanoke, Virginia 215 Church Avenue, S.W. Roanoke, Virginia 24011 and the Subgrantee Kuumba Community Health and Wellness Center P.O. Box 6097 Roanoke, Virginia 24017 WHEREAS, the Roanoke City Council approved by Resolution No. 34881-061900, the 2000 Community Development Block Grant (CDBG) program and Ordinance No. 34880-061900 appropriated funds therefore; and WHEREAS, the Grantee has been authorized by its City Council pursuant to Resolution No. XXXXX-101600, adopted October 16, 2000, to provide Fifty-Five Thousand and 00/100 Dollars ($55,000) in Community Development Block Grant funds as part of its Kuumba Community Center program. NOW, THEREFORE, the parties hereto mutually agree as follows: 1. SCOPE OF SERVICES: The Subgrantee shall develop a Community Health and Wellness Center located at 3716 Melrose Avenue, in the Grantee's northwest quadrant. The Subgrantee shall provide health and health-related services to this under served area. In particular, the 24016 and 24017 zip code areas within the northwest quadrant will be targeted, serving approximately 100 individuals. Service will include primary family health care, health education, assistance in obtaining medications, patient case management, healthy well-being and preventive care counseling. This activity will benefit Iow- and moderate-income persons and meet a Broad National Objective based on "nature and location". 2. TIME OF PERFORMANCE: This agreement shall be for the period of July 1, 2000 through June 30, 2001. 3. BUDGET: The total amount of CDBG funds used for this project shall not exceed $55,000. Funds shall provide for the purchase of health and medical equipment. Agreement Page 2 All funding to be provided under this Agreement is contingent upon necessary appropriations by Congress and from the U.S. Department of Housing and Urban Development (HUD). PROPOSED PAYMENTSCHEDULE AND PROCEDURES: This is a cost reimbursement contract. Requests for payment will be submitted to the Office of Grants Compliance, 541 Luck Avenue, S.W., Suite 221, Roanoke Virginia, for initial review and approval for payment. Funds will be disbursed monthly, as needed. Payment will be made to the Subgrantee within ten (10) days from date of receipt, subject to the approval of the Grantee. Approval of each reimbursement request will be subject to CDBG eligibility and timely receipt of the monthly reports as detailed in Paragraph 10. The Grantee reserves the right to refuse payment to the Subgrantee in the event that the Subgrantee submits a reimbursement request sixty (60) calendar days from the contract expiration date. SECTION 504: The Subgrantee agrees to comply with any federal regulation issued pursuant to compliance with the Section 504 of the Rehabilitation Act of 1973, as amended which prohibits discrimination against the disabled in any federal assisted program. INDEMNIFICATION: Subgrantee agrees and binds itself and its successors and assigns to indemnify, keep and hold the City and its officers, employees, agents, volunteers and representatives free and harmless from any liability on account of any injury or damage of any type to any person or property growing out of or directly or indirectly resulting from any act or omission of Subgrantee including: (a) Subgrantee use of the streets or sidewalks of the City or other public property; (b) the performance under this Agreement; (c) the exercise of any right or privilege granted by or under this Agreement; or (d) the failure, refusal or neglect of Subgrantee to perform any duty imposed upon or assumed by Subgrantee by or under this Agreement. In the event that any suit or proceeding shall be brought against the City or any of its officers, employees, agents, volunteers or representatives at law or in equity, either independently or jointly with Subgrantee on account thereof, Subgrantee upon notice given to it by the City or any of its officers, employees, agents, volunteers or representatives, will pay all costs of defending the City or any of its officers, employees, agents, volunteers or representatives in any such action or other proceeding. In the event of any settlement or any final judgement being awarded against the City or any or its officers, employees, agents, volunteers or representatives, either independently or jointly with Subgrantee then Subgrantee will pay such settlement or judgement in full or will comply with such decree, pay all costs and expenses of whatsoever nature and hold the City or any of its officers, employees, agents, volunteers or representatives harmless therefrom. 10. 11. 12. Agreement Page 3 COMPLIANCE WITH FEDERAL REGULATIONS: The Subgrantee agrees to abide by the HUD conditions for CDBG programs as set forth in Attachment A and all other applicable federal regulations relating to specific programs performed hereunder. Further, the Subgrantee agrees to require compliance with applicable federal regulations of the contractor by agreement. UNIFORM ADMINISTRATIVE REQUIREMENTS: The Subgrantee shall comply with the requirements and standards of OMB Circular No. A-122, "Cost Principles for Non -Profit Organizations" and within the following attachments to OMB Circular A-110. PROGRAM INCOME: "Program income" means gross income received by the Grantee or Subgrantee directly generated from the use of CDBG funds. Program income from any and all sources shall be submitted to the Grantee within five (5) days of its receipt by the Subgrantee. No program income is expected. RECORDS AND REPORTS: The Subgrantee shall maintain full and accurate records with respect to all matters covered under this Agreement. All records pertaining to this Agreement and the services performed pursuant to it, shall be retained for a period of four (4) years after the expiration date of this Agreement or its Amendments. Appropriate City and/or HUD personnel shall have free access to those records during the agreement duration and the following four-year time period. CONFLICT OF INTEREST: No employee, agent, consultant, officer or appointed official of the Subgrantee, who is in a position to participate in a decision-making process or gain inside information with regard to any CDBG activity, may obtain a personal or financial interest in any contract, subcontract or agreement with respect thereto, or in the proceeds thereunder, either for themselves, their family, or business associates, during their tenure or for one (1) year thereafter. SUSPENSION AND TERMINATION: Suspension or termination may occur if the Subgrantee materially fails to comply with any term of this award, and the award may be terminated for convenience by the Grantee or Subgrantee upon written notification to the awarding agency (HUD), setting forth the reasons for such termination, the effective date, and in case of partial termination, the portion to be terminated. 13. 14. 15. 16. 17. Agreement Page 4 REVERSION OF ASSETS: Upon expiration of this Agreement, or amendments thereto, the Subgrantee shall transfer to the Grantee any CDBG funds or program income on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. THIRD-PARTY CONTRACTS: The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee. ANTI-LOBBYING: To the best of the Subgrantee's knowledge and belief, no federal appropriated funds have been paid or will be paid, by or on behalf of it, to any persons for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an office or employee of Congress, or an employee of a Member of congress in connections with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this agreement, the Subgrantee will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying, "in accordance with its instructions. ENTIRE AGREEMENT: This Agreement, including all of its Exhibits, represents the entire agreement between the parties and this Agreement shall not be modified, amended, altered or changed, except by written agreement executed by the parties. GOVERNING LAW: This Agreement shall be governed by laws of the Commonwealth of Virginia. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year hereinabove written: ATTEST: CITY OF ROANOKE: By By Mary F. Parker, City Clerk Darlene L. Burcham, City Manager ATTEST: SUBGRANTEE: Agreement Page 5 By By. Eileen Lepro, Executive Director APPROVED AS TO CDBG ELIGIBILITY APPROVED AS TO FORM Office of Grants Compliance Assistant City Attorney APPROVED AS TO EXECUTION APPROPRIATION AND FUNDS REQUIRED FOR THIS CONTRACT CERTIFIED Assistant City Attorney Director of Finance Date Account # CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #60-72 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35100-101600 amending and reordaining certain sections of the 2000-2001 General and Grant Fund Appropriations, in the amount of $33,779.00, to fund the cost of providing full benefits for three employees of the Homeless Assistance Team. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Sincerely, ~ Mary F. Pa~rker, CMC City Clerk MFP:vbc Attachment pc~ Darlene L. Burcham, City Manager Glenn D. Radcliffe, Director, Human Services/Social Services Barry L. Key, Director, Department of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2000. No. 35100-101600. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General and Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 General and Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriations Health and Welfare $ 27,081,368 State and Local Hospitalization (1) ............................ 49,680 Nondepartmental $ 64,319,900 Transfer to Grant Fund (2) .................................. 678,299 Grant Fund Appropriations Health and Welfare Homeless Assistance Team Grant (3-8) ........................ Revenues Health and Welfare Homeless Assistance Team Grant (9) .......................... 1) Fees for Professional Services (001-630-5330-2010) $ (33,779) 2) Transfer to Grant Fund (001-250-9310-9535) 33,779 $ 4,011,415 467,435 $ 4,011,415 467,435 3) Regular Employee Salaries 4) City Retirement 5) ICMA Match 6) FICA 7) Life Insurance 8) Disability Insurance 9) Local Match (035-054-5200-1002) $ 14,521 (035-054-5200-1105) 13,417 (035-054-5200-1116) 4,080 (035-054-5200-1120) 1,111 (035-054-5200-1130) 116 (035-054-5200-1131 ) 534 (035-054-5200-5203) 33,779 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke City Council Regular Agenda Report '00 ~ ~I'~2 Ag:B2 October 16, 2000 Honorable Ralph Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Appropriation of Funds - Homeless Assistance Team Background: The Roanoke Valley Task Force on Homelessness appointed by the City Manager in 1987 established a vision to reduce the incidence and prevalence of homelessness in the Roanoke Valley. Since that time, many programs have been developed to address the issue of homelessness, including the establishment of the Homeless Assistance Team (HAT). In 1997, the City of Roanoke received grant funds from the U. S. Department of Housing and Urban Development (HUD) to provide supportive services to the homeless. The current grant, in the amount of $433,656, was renewed in February 2000, for an additional three-year period. The grant funds provide for three full-time employees as follows: Title Pay Grade Annual Salary Supervisor 11 $29,188.64 Case Manager (2) 10 26,439.66 The current grant provides only for medical and dental benefits for these full-time employees. No additional HUD funding is available until the year 2003. The City is requesting local funds to cover the costs of life insurance, disability insurance, retirement and paid leave benefits as afforded other employees. The total cost to provide these benefits for the remainder of the grant cycle is $33,779 (a calculation worksheet is attached). Funding is available in State and Local Hospitalization, Account 001-630-5330- 2010. Considerations: The continuance of these positions is dependent upon grant fund renewal. Upon completion of the three-year grant period, funds will be requested through HUD to continue to provide funding for the HAT program, as well as funding to cover employee fringe benefits. Honorable Ralph Smith, Mayor, and Members of City Council Appropriation of Funds - Homeless Assistant Team Page 2 Mr. John Baker, technical advisor at the HUD field office, has indicated that these benefits can be provided to full-time HAT employees as a part of the City's local matching funds. There are no amendments to the grant that must be filed in order to facilitate this action. Recommended Action: Appropriate funds in the amount of $33,779 from the State and Local Hospitalization Program, Account No. 001-630-5330-2010, to grant fund revenue and expenditure accounts as indicated on the attachment to provide funding for full benefits for the three full-time employees. Re.spectfully submitted, City Manager Attachment (1) C~ City Clerk City Attorney Director of Finance Office of Management & Budget Director of Human Services/Social Services # 00-402 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #304-364 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 35101-101600 re-establishing membership of the Roanoke Interagency Council to provide that the Assistant Superintendent for Instructional Services and Learning Organizations will serve as the Roanoke City School's representative to the Roanoke Interagency Council. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Mary F. Parker, CMC City Clerk MFP:vbc Attachment pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Chair, Roanoke Interagency Council Cindy H. Lee, Clerk, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Stephanie M. Moon, Deputy City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA, The 16th day of October, 2000. No. 35101-101600. A RESOLUTION re-establishing the membership of the Roanoke Interagency Council. WHEREAS, by Resolution No. 31301-011193, dated January 11, 1993, this Council established a community policy and management team for the City of Roanoke pursuant to the Comprehensive Services Act for At-Risk Youth and Families (CSA), such team being known as the Roanoke Interagency Council ("Council"); and WHEREAS, the majority of the Council membership is named by position and not by naming an individual; and WHEREAS, administrative changes in the Roanoke City Schools necessitate a change in the school representative on the Roanoke Interagency Council. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke Resolution No. 31301-011193 be amended to reflect that Roanoke City School's representative on the Roanoke Interagency Council will be the Assistant Superintendent for Instructional Services and Learning Organizations. ATTEST: City Clerk. '[DO ~' i' i! Regular Agenda Report October 16, 2000 Honorable Ralph Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Background: School Representative for Roanoke Interagency Council City Council adopted Resolution No. 31301-011193 to establish a Community Policy and Management Team (CPMT) for Roanoke, pursuant to the Comprehensive Services Act for At-Risk Youth and Families; appointing the membership of such team; providing for the powers and duties of the team; and designating legal counsel and a fiscal agent, effective January 1, 1993. Section 2.1-751 of the Code of Virginia (1950), as amended, requires the CPMT to appoint representatives of certain agencies, including the community services board, juvenile court services unit, department of health, department of social services, and the local school division. When City Council established the CPMT, the representatives from the member agencies were named by position and not by naming an individual. According to the resolution of Council, the school representative to the CPMT is the Director of Special Services. An administrative reorganization in the Roanoke City Schools shifted CPMT responsibility to the Assistant Superintendent for Instructional Services and Learning Organizations. Considerations: Council needs to amend the resolution creating the CPMT to accurately reflect the change in the title of the school representative on the RIC. Recommended Action(s): Adopt a resolution amending Resolution No. 31301-011193 to establish the Honorable Mayor and Members of City Council Page 2 October 16, 2000 Assistant Superintendent for Instructional Services and Learning Organizations as the school representative to the Roanoke Interagency Council. Respectfully submitted, City Manager C~ Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Glenn D. Radcliffe, Chair, Roanoke Interagency Council #00-403 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #60-435 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35102-101600 amending and reordaining certain sections of the 2000-2001 Grant Fund Appropriations, in the amount of $12,192.00, to provide Regional Disability Services Board Grant Funding for the Blue Ridge Independent Living Center, to create a loan closet for use by persons with physical and/or sensory disabilities to utilize a variety of assistive devices. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Mary F. Parker, CMC City Clerk MFP:vbc Attachment pc: Karen Michalski, Executive Director, Blue Ridge Independent Living Center, 1502D Williamson Road, N. W., Roanoke, Virginia 24012 Barry L. Key, Director, Department of Management and Budget Glenn D. Radcliffe, Director, Human Services/Social Services Carol D. Wright, Human Services Coordinator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2000. No. 35102-101600. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: AD~)ropriations Health and Welfare $ 4,010,190 Disability Services Board Loan Closet (1-2) ................... 12,192 Revenues Health and Welfare Disability Services Board Loan Closet (3-4) ................... 1) Fees for Professional Services 2) Expendable Equipment <$5,000 3) State Grant Receipts 4) Local Match from Subgrantee (035-630-5167-2010) (035-630-5167-2035) (035-630-5167-5167) (035-630-5167-5150) 973 11,219 10,973 1,219 $ 4,010,190 12,192 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke City Council '00 ?' T t ?;~ :~ Regular Agenda Report October 16, 2000 Honorable Ralph Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Appropriation of Regional Disability Services Board Grant Funding - Blue Ridge Independent Living Center (Loan Closet) Background: The Fifth District Disability Services Board (DSB) is responsible to local governments and serves as a critical resource for needs assessment, information sharing and service opportunities for citizens with disabilities, their families and the community. The following jurisdictions in the Fifth Planning District have enacted resolutions establishing their participation in a regional effort and have appointed a local official to serve: the cities of Roanoke, Salem, Covington, Clifton Forge; counties of Roanoke, Craig, Botetourt, and Allegheny and the Town of Vinton. Other members of the DSB include representatives from business and consumers. City Council authorized the Director of Finance to serve as fiscal agent for the Fifth Planning District Disabilities Services Board on September 25, 1995, Resolution No. 32675-092595. Funds in the amount of $10,973 have been allocated to the Fifth District DSB by the State Department of Rehabilitative Services to the Blue Ridge Independent Living Center. (See Attachment "A"). The Blue Ridge Independent Living Center will provide a local cash match of $1,219. Funds will be to create a loan closet for use by people with physical and/or sensory disabilities. The loan closet will provide individuals with physical and/or sensory disabilities who reside throughout the Fifth Planning District an opportunity to utilize a variety of assistive devices to determine whether the device meets their need before actual purchase. Items will include side stepper cane/walker, electric wheelchair, transfer boards and other equipment. These devices will be provided to individuals on an emergency or temporary basis. Appropriation of Regional Disability Services Board Grant Funding Blue Ridge Independent Living Center October 16, 2000 Page 2 Recommended action(s): City Council appropriate $12,192 to grant fund accounts to be established by the Director of Finance and create a corresponding revenue estimate to provide funding for the Fifth District DSB as follows: Fees for Professional Services ($973) and Expendable Equipment ($11,219). The Blue Ridge Independent Living Center will purchase equipment/devices and request reimbursement through the City. City Manager CC; Glenn Radcliffe, Director, Human Services Carol Wright, Human Services Coordinator Attachment (1) #00-404 Attachment A COMMONWEALTH of VIRGINIA Department Of Rehabilitative Services H. Gray Broughton, CRC, CCM COMMISSIONER September 11, 2000 Mr. Clint Collins, Chairperson Fifth Planning Distdct Disability Services Board P.O. Box 173 Salem, VA 24153 Dear Mr. Collins Thank you for submitting your proposals for the Rehabilitative Services Incentive Fund (RSIF) Competitive Process for Fiscal Year 2001. All proposals were carefully considered using the competitive review process as defined in the Services Incentive Fund Guidelines. The Disability Services Boards requested $556,942 in funds through their 31 separate proposals to compete for the $145,151 available in the Competitive Fund. The Disability Services Council met on September 8, 2000, and conducted a final review of proposals submitted for funding. Based on their decisions, this letter is to inform you that the application submitted by the Fifth Plannino Distdct Disability Se~ices Board was approved for fl' _,~ing. The proposal of the Blue Ridge Independent Living ~;enter is to create a loan closet for use by people with physical and/or senSory disabilities. The grant award is for $10,973 with a required local match of $1,219. Funding is available for your grant to begin on October 1, 2000. Dina Zanetti will be developing the grants over the next month and will be in touch with you if she needs additional information. If you have any questions regarding the information in this letter or the grant review process, please contact Dina at 804-662-7289 Voice/TTY, 800-552- 5019 Voice or 800-464-9950 TTY. Sincerely, Kathryn~A. Hayfield ~- Assistant Commissioner Pc: Roslyn.Kingery, Staff Support James Gdsso, Fiscal Agent Karen Michalski, Blue Ridge Independent Living Center An Equal Opportunity / Affirmitive Action Employer MARY F. PARKER. CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Virginia 24011-1536 Telephone: {540) 853-2541 Fax: (540) 853-1145 E-mail: clerkrgci.roanoke.va.us STEPHANIE M. MOON Deputy City Clerk October 19, 2000 File #270-472 C. W. Calhoun Sales Manager Truck Body Corp. P. O. Box 10906 Lynchburg, Virginia 24506 Robert A. Bankert Vice President Mid State Equipment Co. P. O. Box 249 Buchanan, Virginia 24066 A. Dale Thompson, Owner Dale's Garage 111 Wilson Street Floyd, Virginia 24091 Jack A. Wise, Jr. Used Equipment Sales Representative Cavalier Equipment Corp. P. O. Box 310 Cloverdale, Virginia 24077 Ralph L. Eby Quotations Manager Special Fleet Service, Inc. P. O. Box 990 Harrisonburg, Virginia 22803 Ladies and Gentlemen: I am enclosing copy of Resolution No. 35103-101600 accepting the bids of Dominion Car Company for supplying three new 3/4 ton pick-up trucks, in the amount of $61,406.00, and one new cargo window van, in the amount of $18,867.00; General Truck Body Company for supplying three new utility bodies, in the amount of $9,917.00; and Magic City Motor Corporation for supplying one new mid size utility vehicle, in the amount of $26,942.00; and rejecting all other bids made to the City for the equipment. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. On behalf of the Mayor and Members of Roanoke City Council, I would like to express appreciation for submitting your bid on the abovedescribed vehicular equipment. Sincerely,~(~ Mary F. Parker, CMC City Clerk MFP:vbc pc: Darlene L. Burcham, City Manager MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us STEPHANIE M. MOON Deputy City Clerk October 19, 2000 File #270-472 Mr. Wayne E. Williams Fleet Sales Magic City Motor Corp. P. O. Box 12807 Roanoke, Virginia 24028 Gerald K. Brubaker General Manager General Truck Body Co. 1919 10th Street, N. W. Roanoke, Virginia 24012 Robert Kaplan Vice President Dominion Car Co. 1259 E. Main Street Salem, Virginia 24153 Gentlemen: I am enclosing copy of Resolution No. 35103-101600 accepting the bids of Dominion Car Company for supplying three new 3/4 ton pick-up trucks, in the amount of $61,406.00, and one new cargo window van, in the amount of $18,867.00; General Truck Body Company for supplying three new utility bodies, in the amount of $9,917.00; and Magic City Motor Corporation for supplying one new mid size utility vehicle, in the amount of $26,942.00; and rejecting all other bids made to the City for the equipment. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc Enclosure pc: Dadene L. Burcham, City Manager James D. Grisso, Director of Finance D. Darwin Roupe, Acting Director, Department of General Services Barry L. Key, Director, Department of Management and Budget James ^. Mc¢lung, Fleet Management IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2000. No. 35103-101600. A RESOLUTION accepting bids made to the City for furnishing and delivering trucks and related equipment upon certain terms and conditions; and rejecting all other bids made to the City/ BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bids in writing of the following named bidders to furnish to the City the items hereinat~er set out and generally described, such items being more particularly described in the City's specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the purchase price set out with each item: Quantity and Description Successful Bidder Total Purchase Price 3 new 3/4 ton pick-up trucks Dominion Car Company $61,406.00 I new cargo window van Dominion Car Company $18,867.00 3 n~v utility bocli~s General Truck Body Company $ 9,917.00 1 new mid size utility vehicle Magic City Motor Corporation $26,942.00 2. The City's Manager of Purchasing is hereby authorized to issue the requisite ptm:tme orders and related documents therefor, incorporating into said orders the City's specifications, the terms of said bidders' proposals and the terms and provisions of this Resolution. 3. Any and all other bids made to the City for the aforesaid procurement are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. Roanoke City Council Regular Agenda Report October 16, 2000 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Purchase of Trucks and Related Equipment Bid No. 00-8-63 Background: Capital Maintenance and Equipment Replacement Program (CMERP) has identified the need to replace three (3) pick-up trucks with utility bodies, one (1) cargo window van and one (1) utility vehicle for various departments. The identified units are to replace older units that are experiencing excessive repair cost and down time. Considerations: Eight (8) bids were received. The lowest bids meeting all required specifications are as follows: One (1) new 3/4 ton, 4 - wheel drive pick-up truck cab/chassis, two (2) new 3/4 ton pick-up truck cab/chassis and one (1) new 3/4 ton cargo window van from Dominion Car Co. of Salem, Virginia at a total cost of $80,273,00. Three (3) new utility bodies to be mounted on pick-up truck cab/chassis from General Truck Body Co. of Roanoke, Virginia at a total cost of $9,917.00. One (1) new mid size, 4 - wheel drive utility vehicle from Magic City Motor Corp. of Roanoke, Virginia at a total cost of $26,942.00. Funding is available in Fleet Management account 017-440-2642-9015. Recommendation: Award the bids as set forth above, authorize the issuance of purchase orders for a total cost of $117,132.00 and reject all other bids. Respectfull,c-submitted, D. Darwin Roupe Robert L. White I concur with the recommendation of the bid committee and recommend it to you for approval. Respectfully submit~d, 'Darlene L.' Burch~ilm City Manager CC; City Clerk City Attorney Director of Finance Manager, Purchasing Director of OMB Report Author: D. Darwin Roupe #00-607 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #24-79-137-330 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35104-101600 amending and reordaining Section 32-282.2, Penalty for late remittance, of Article XIII, Special Tax on Consumers of Local Telephone Service, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, and Section 32-180, Failure to remit, of Article VII.I, Tax on Purchase of Utility Services, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, by imposing a penalty on telephone and utility companies if such companies do not submit a report containing relevant payment information, in addition to the remittance of taxes collected, by the specified due date. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Mary F. Parker, CMC City Clerk MFP:vbc Attachment James D. Grisso October 16, 2000 Page 2 pc: The Honorable of Virginia The Honorable Virginia The Honorable The Honorable Virginia The Honorable Virginia The Honorable Virginia The Honorable The Honorable The Honorable The Honorable The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Julian H. Raney, Jr., Chief Judge, General District Court George W. Harris, Jr., Judge, General District Court Vincent A. Lilley, Judge, General District Court William D. Broadhurst, Judge, General District Court Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court The Honorable Sherman A. Holland, Commissioner of the Revenue Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate Dana D. Long, Chief of Billings and Collections Copy Transmitted Electronically to Municipal Code Corporation IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2000. No. 35104-101600. AN ORDINANCE amending and reordaining Section 32-282.2, Penalty for late remittance, of Article XIII, Special Tax on Consumers of Local Telephone Service. of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, and Section 32-180, Failure to remit, of Article VII.I, Tax on Purchase of Utility Services, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, by imposing a penalty on telephone and utility companies if such companies do not submit a report containing relevant payment information, in addition to the remittance of taxes collected, by the specified due date; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 32-282.2, Penalty for late remittance, of Article XIII, Special Tax on Consumers of Local Telephone Service, of Chapter 32, Taxation, of the Code of the City of Roanoke, (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 32-282.2 Penal _ty for late remittance If any seller shall fail or refuse to remit to the treasurer the tax required to be collected and paid under this article, within the time specified by section 32-277 and in the amount specified in this article, or the report required to be submitted under this article, there shall be added to such tax by the director of finance a penalty often percent (10%) of the amount of the tax. 2. Section 32-180, Failure to remit, of Article VII.I, Tax on Purchase of Utili_ty Services, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: I:\telephonereport. I Sec. 32-180. Failure to remit If any person shall fail or refuse to submit to the treasurer the tax required to be collected and paid under this article, within the time and in the amount specified in this article, or the report required to be submitted under this article, there shall be added to such tax by the director of finance a penalty of ten percent (10%) of the amount of the tax. 4. The City Clerk is directed to send forthwith an attested copy of this ordinance, by certified mail, to the registered agent of every utility corporation and telephone company affected by this ordinance, in conformance with {} 58.1-3814. B., Code of Virginia. 5. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. l:\telephonereport I JAMES D. GRISSO Director of Finance October 16, 2000 CITY OF ROANOKE , DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 R O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JESSE A. HALL Deputy Director Honorable Honorable Honorable Honorable Honorable Honorable Honorable Ralph K. Smith, Mayor William H. Carder, Vice Mayor William D. Bestpitch, Council Member C. Nelson Harris, Council Member W. Alvin Hudson, Jr., Council Member William White, Sr., Council Member Linda F. Wyatt, Council Member Dear Mayor Smith and Members of Council: Subject: Amendment to Ordinance relating to Special Tax on Consumers of Local Telephone Service and to the Tax on Purchase of Utility Services Background: In addition to the Special Tax on Consumers of Local Telephone Service ( the "E-911 Tax") and the Tax on Purchase of Utility Services ("Utility Consumer Tax"), the Office of Billings and Collections administers numerous other local taxes such as the Prepared Food and Beverage Tax, Admissions Tax, and the Transient Occupancy Tax. With the exception of the E-911 Tax and the Utility Consumer Tax, all of the these taxes provide that the legal entity which collects the taxes must file both a report and remittance by the due date of the taxes to avoid a penalty. The report filed along with the tax payment includes information such as account number, tax period, and the basis on which the tax is calculated. It also includes other necessary information such as any exemptions, gross receipts, number of telephone lines, etc.., which allows verification of the calculated tax payments. We have recently become aware that both the E-911 Tax and the Utility Consumer Tax ordinances as written only impose a penalty when a payment is not made. This often causes difficulty in processing payments without the required reporting form. Considerations: The Code of the City of Roanoke (the "City Code"), relative to the majority of the local taxes, imposes a penalty when both a report and remittance are not made by the due date. For Honorable Mayor and Members of City Council October 16, 2000 Page 2 consistency and operational efficiency, the City Code for the E-911 Tax and the Utility Consumer Tax should be amended to reflect the same wording as similar City Code sections. Delays may occur in posting payments to the appropriate accounts that do not have the necessary information to verify proper posting and accounting of the payment. Recommended Action: City Council adopt the attached ordinances amending Article XIII Special Tax on Consumers of Local Telephone Service, Section 32-282.2 and Article VII.1 Tax on the Purchase of Utility Services, Section 32-180 to provide a penalty if both a report and remittance are not filed and paid within the time specified by Section 32-277 and Section 32-171, respectively. Respectfully submitted, Attachments C~ Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Mary F. Parker, City Clerk Jesse A. Hall, Deputy Director of Finance Dana D. Long, Chief, Billings & Collections MARY F. PARKER. CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church ,,\~ cnu¢. ,%.\V.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (54(I) 853-2511 Fax: {540) 853-1145 [!-mail: clerk ~ci roanoke,va.us %TEPHANIE M. MOON Depup, Cit_x (Icrk October 16, 2000 File #24-79-137-330 CERTIFIED MAIL-RETURN RECEIPT REQUESTED Dear Sir or Madam: I am enclosing copy of Ordinance No. 35104-101600 amending and reordaining Section 32-282.2, Penalty for late remittance, of Article XIII, Special Tax on Consumers of Local Telephone Service, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, and Section 32-180, Failure to remit, of Article VII.I, Tax on Purchase of Utility Services, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, by imposing a penalty on telephone and utility companies if such companies do not submit a report containing relevant payment information, in addition to the remittance of taxes collected, by the specified due date. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Mary F. Parker, CMC City Clerk MFP:vbc Enclosure TELEPHONE COOPE TIVE 7': ' October 30, 2000 Ms. Mary F. Parker, CMC City of Roanoke Office of City Clerk 215 Church Avenue, S.W. Room 456 Roanoke, VA 2401 I-1536 Dear Ms. Parker: This letter is in reference to 35104-101600 Code of the City of Roanoke, Virginia that the City adopted to collect the Special Tax on Consumers of Local Telephone Service. Pembroke Telephone Cooperative is not a certificated local exchange provider in the City of Roanoke, Virginia but is a local exchange provider in the counties of Giles and Craig. Should you have any questions or comments regarding this, please do not hesitate to call. Sincerely, General Manager 504 Snidow Street · PO Box 549 Pembroke, Virginia 24156 540-626-711l · F,~X 540-626-5290 JAMES R. KIBLER, JR. DIRECT DIAL: (804} 775-3810 E-MAIL: jkible~irtualmk.com MCCANDLISH KAINE A PROFESSIONAL CORPORATION ATTORNEYS AND COUNSELORS AT LAW 1111 EAST MAIN STREET, SUITE 1500 POST OFFICE BOX 796 '00 RICHMOND, VIRGINIA 23218 October 26, 2000 TELEPHONE: (804) 775-3100 FACSIMILE: (804) 775-3816 WEB SITE: www.virtualmk.com City of Roanoke Office of City Clerk 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Re: Access Point of Virginia, Inc. Your File #24- 79-13 7-330 Dear Sir or Madam: In response to your letter dated October 16, 2000, this is to inform you that our firm (formerly Mezzullo & McCandlish) no longer represents Access Point of Virginia, Inc. Sincerely, /~~ ~bler, Jr~ JRK:jap Richmond, Virginia ::ODMA\PCDOCSqMMRICl~272822\I Norfolk, Virginia Guangzhou, China Paris, France (Affiliate) T eligent. Tellgent, Inc. 8065 Leesburg Pike, Suite 400 Vienna, Virginia 22182 voice: 703,762,5100 fax: 703,762.5200 www.teligent.com October 31, 2000 Ms. Mary F. Parker, CMC City of Roanoke Office of City Clerk 215 Church Avenue, SW Room 456 Roanoke, VA 24011-1536 Re: File #24-79-137-330 Dear Ms. Parker: Teligent Services, Inc. ("Teligent") files this letter in accordance to Ordinance No. 35104-101600. Teligent is not currently providing local service in the city of Roanoke and, therefore, has no information to report. Please date stamp and return the enclosed extra copy of this filing in the self-addressed postage-paid envelope provided. Should any questions arise regarding this response, please do not hesitate to contact the undersigned at (703) 288-5657. Sincerely, J~ Regulatory Analyst CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #541 Darlene L. Burcham City Manager Roanoke, Virginia James D. Grisso Director of Finance Roanoke, Virginia Dear Ms. Burcham and Mr. Grisso: I am attaching copy of Resolution No. 35105-101600 designating the procurement method known as competitive negotiation, rather than the procurement method known as competitive sealed bidding, to be used for procurement of purchasing cards for small purchases and travel expenses and documenting the basis for this determination. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Mr. Martin Jeffrey, 517 Rutherford Avenue, N. W., inquired if a written policy will be established as to authorized users of City credit cards, cost projections based on current credit card rates, and criteria for bidding by credit card companies. He advised that this could be an opportunity for minority participation. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc Attachment pc: Mr. Martin Jeffrey, 517 Rutherford Avenue, N. W., Roanoke, Virginia 24017 D. Darwin Roupe, Acting Director, Department of General Services Barry L. Key, Director, Department of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2000. No. 35105-101600. A RESOLUTION designating the procurement method known as competitive negotiation, rather than the procurement method known as competitive sealed bidding, to be used for procurement of purchasing cards for small purchases and travel expenses and documenting the basis for this determination. WHEREAS, the City seeks to procure services for purchasing cards for small purchases and travel expenses; WHEREAS, City Council finds the purchasing cards to be a benefit to the City to facilitate purchasing for small transactions and to create processing efficiency through payment of one bill to one vendor, replacing numerous payments to many vendors while being managed closely by the Departments of Finance and Purchasing; WHEREAS, this Council also finds that use of the procurement method of competitive negotiation for the needed purchasing card service will allow it to more fully consider factors of experience and references relating to the offers and will also allow consideration of significant factors other than just the price of the services to be provided; and WHEREAS, City Council is of the opinion that such services should be procured by competitive negotiation for other than professional services, rather than competitive sealed bidding; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Pursuant to section 23.1-4(e), Code of the City of Roanoke, (1979), as amended, this Council finds that the procurement method known as competitive sealed bidding is not practicable and is not fiscally advantageous for the procurement of purchasing cards for small purchases and travel expenses. 2. City Council directs that the procurement method known as competitive negotiation for other than professional services shall be used for the procurement of purchasing cards for small purchases and travel expenses. 3. This Resolution shall document the basis for City Council's determination. ATTEST: City Clerk Roanoke City Council Regular Agenda Report October 16, 2000 __ Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Purchasing Cards for Small Purchases and Travel Expenses Background: It would benefit the City of Roanoke to enter into a contractual arrangement with a credit card service provider for the use of purchasing cards. Purchasing cards would be used for small dollar purchases of goods or services or for approved employee travel. The use of such cards would facilitate purchasing for small transactions and create processing efficiency through payment of one bill to one vendor, replacing numerous payments to many vendors. Purchasing cards are a "best practice" as identified by the Government Finance Officers Association. The Commonwealth of Virginia and numerous Virginia localities use such cards. The City administration plans to allow card purchases only where transactions do not exceed $1,000. We have found that about 90% of our volume of transactions, but only about 12% of the value of transactions, is represented by this level. An administrative procedure would be written to govern the use of cards, and all persons issued cards would be required to sign a cardholder agreement concerning their responsibilities of card use. Appropriate management approval would be required to authorize card issuance. The Departments of Finance and Purchasing would manage the card program. A pilot program is planned, whereby card use could be tested with limited users before the program is employed City-wide. In order to have this program, an organization qualified to provide credit card service, training and customer support, and the necessary controls and restrictions required by the City must be engaged. Although the sealed bid method of procurement would normally be used, it is not practicable or advantageous to use the sealed bid process in this case. The experience and qualifications of a firm that can provide these services is of equal, if not greater, importance than the cost. Issues of rebate percentages, card flexibility, bill inquiry response time, billing procedures, dispute process time frame, quality and availability of management reports, and electronic media capabilities are of vast importance. Therefore, the process of competitive negotiation using a request for proposal will be the best method of procurement for these services. Regular Agenda Report Purchasing Cards for Small Purchases and Travel Expenses October 16, 2000 Page 2 Consideration: The code of the City of Roanoke provides as an alternate method of procurement to using the bid process, a process identified as "competitive negotiation for other than professional services." Prior approval by Council is necessary before this alternate method may be used. See City Code section 23.1-4(e). This method will allow for negotiations with two or more vendors to determine the best qualified at the most competitive price. Recommended Action: City Council authorize the use of competitive negotiation as the method to secure a vendor to provide appropriate services for the purchasing card program. Respectfully submitted, Director of Finance City Manager C~ City Clerk City Attorney Director of Finance Manager of Purchasing Director of OMB #00-608 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of October, 2000. No. 35106-101600. A RESOLUTION changing certain times and places of commencement of regular meetings of City Council scheduled to be held Monday, November 6, 2000, WHEREAS, Council Chambers, in the Municipal Building, at 215 Church Avenue, S. W., has been undergoing extensive remodeling, and alternative meeting places for City Council meetings are necessary until the remodeling has been completed. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The place of commencement of the meeting of City Council regularly scheduled to occur at 12:15 p.m. on November 6, 2000, which would normally be held in Council Chambers, at 215 Church Avenue, is changed and the meeting will be held in the Emergency Operations Center, 1st Floor, Municipal Building, 215 Church Avenue, S. W. 2. The time and place of the meeting of City Council regularly scheduled to occur at 2:00 p.m. on November 6, 2000, and which would normally be held in Council Chambers, at 215 Church Avenue, is changed to 3:00 p.m. and will be held in the Exhibit Hall, Civic Center, 710 Williamson Road, N. W., in the City of Roanoke, Virginia, 2. Resolution No. 34905-070300, adopted July 3, 2000, is hereby amended to the extent it is inconsistent with this resolution. 3. The City Clerk is directed to cause a copy of this resolution to be posted adjacent to the doors of the Council Chambers and that it be advertised in a newspaper having general circulation in the City at least seven days prior to November 6, 2000. ATTEST: City Clerk. MARY F. PARKER, CMC city Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l-1536 Telephone: (540) 853-6425 Fax: (540) 853-2027 E-mail: clerk~ci.roanoke.va.us STEPHANIE M. MOON Deputy City Clerk October 12, 2000 The Honorable Ralph K. Smith The Honorable William H. Carder The Honorable William D. Bestpitch The Honorable C. Nelson Harris The Honorable W. Alvin Hudson, Jr. The Honorable William White, Sr. The Honorable Linda F. Wyatt Dear Mayor Smith and Members of Council: At the last meeting of Council on October 2, Council agreed to appoint the Towing Advisory Board at your next regular meeting on Monday, October 16. Attached are nomination forms from representatives of the towing industry, City staff and citizens. With kindest personal regards, lam Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc Attachments COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, CHARLES R. BROWN was appointed as a member of the Towing Advisory Board for a term ending June 30, 2001. Given under my November, 2000. hand and the Seal of the City of Roanoke this eighth day of City Clerk N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) 1, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, WILLIAM F. CLARK was appointed as a member of the Towing Advisory Board for a term ending June 30, 2001. Given under my hand and the Seal of the City of Roanoke this eighth day of November, 2000. City Clerk N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, ROBERT R. YOUNG was appointed as a member of the Towing Advisory Board for a term ending June 30, 2002. Given under my hand and the Seal of the City of Roanoke this eighth day of November, 2000. City Clerk N:\CKVC\council00~genda\Nov\November 6 correspondence.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, CHRISTINE PROFFITT was appointed as a member of the Towing Advisory Board for a term ending June 30, 2002. Given under my hand and the Seal of the City of Roanoke this eighth day of November, 2000. City Clerk N:\CKVC\council00Xagenda\Nov\November 6 correspondence.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, CHARLES A. KARR was appointed as a member of the Towing Advisory Board for a term ending June 30, 2003. Given under my hand and the Seal of the City of Roanoke this eighth day of November, 2000. City Clerk N:\CKVC\council00~agenda\Nov\November 6 correspondence.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, PATRICK B. SHUMATE was appointed as a member of the Towing Advisory Board for a term ending June 30, 2003. Given under my hand and the Seal of the City of Roanoke this eighth day of November, 2000. City Clerk N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, RONALD L. WADE was appointed as a member of the Towing Advisory Board for a term ending June 30, 2003. Given under my hand and the Seal of the City of Roanoke this eighth day of November, 2000. City Clerk N:\CKVC\council00~agenda\Nov\November 6 correspondence.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, THOMAS A. WOOD was appointed as a member of the Towing Advisory Board for a term ending June 30, 2003. Given under my hand and the Seal of the City of Roanoke this eighth day of November, 2000. City Clerk N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, CLOVIS ROGERS was appointed as a member of the Towing Advisory Board for a term ending June 30, 2003. Given under my hand and the Seal of-the City of Roanoke this eighth day of November, 2000. City Clerk N:\CKVC\council00\agenda\Nov\November 6 correspondence.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, F. B. Webster Day was appointed as a member of the Youth Services Citizen Board for a term ending May 31,2003. Given under my hand and the Seal of the City of Roanoke this nineteenth day of October, 2000. City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, JENNA DECKER was appointed as a member of the Youth Services Citizen Board for a term ending May 31,2003. Given under my hand and the Seal of the City of Roanoke this nineteenth day of October, 2000. City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, JOHN LEWIS was appointed as a member of the Youth Services Citizen Board for a term ending May 31,2003. Given under my hand and the Seal of the City of Roanoke this nineteenth day of October, 2000. City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, MARK K. CATHEY was appointed as a member of the Board of Fire Appeals for a term ending June 30, 2004. Given under my hand and the Seal of the City of Roanoke this nineteenth day of October, 2000. City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, THOMAS G. POWERS, JR., was appointed as a member of the Roanoke Civic Center Commission for a term ending September 30, 2003. Given under my hand and the Seal of the City of Roanoke this nineteenth day of October, 2000. City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, EDWARD L. LAMBERT was appointed as a member of the Roanoke Civic Center Commission for a term ending September 30, 2003. Given under my hand and the Seal of the City of Roanoke this nineteenth day of October, 2000. City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, CALVIN H. JOHNSON was reappointed as a member of the Roanoke Civic Center Commission for a term ending September 30, 2003. Given under my hand and the Seal of the City of Roanoke this nineteenth day of October, 2000. City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October, 2000, REGINALD P. CHURCH was reappointed as a member of the New Construction Code, Board of Appeals, for a term ending September 30, 2005. Given under my hand and the Seal of the City of Roanoke this nineteenth day of October, 2000. City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va, us STEPHANIE M. MOON Deputy City Clerk October 19, 2000 File #200-424 Mr. Walter Rugaber Ms. Pearl Fu Ms. Brenda L. McDaniel Mr. John P. Bradshaw, Jr. Ms. Carolyn Coles Mr. David W. Davis, III Mr. Frederick M. Williams Ms. Beth Doughty Mr. Carl D. Cooper Mr. James M. Turner, Jr. Mr. Steve Lemon Mr. Kevin Kays Ms. Paula L. Prince Mr. Jonathan K. Wolfe Mr. Talfourd H. Kemper, Jr. Ms. Jeannette D. Manns Mr. Kevin A. Deck Ms. Erin Garvin Mr. Matthew Kennel Mr. Mark McConnel Mr. Dan Smith Mr. Brian M. Shepard Mr. Elvah D. Taylor Mr. Christopher Froeschl Ms. Mary C. Knapp Ms. Christene C. Profitt Mr. Tom Pettigrew Ms. Stephanie Scott Mr. Daniel E. Karnes Ms. Evelyn Bethel Ms. Susan L. Willis Mr. George Kegley Ms. Jeanne H. Pedigo Mr. Brian Gottstein Mr. Patrick N. Shaffner Mr. Richard Dearing Mr. J. Lee E. Osborne Mr. Eddie Wallace Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 16, 2000, you were appointed as members of the Citizens Advisory Committee for Vision 2001. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. Members, Citizens Advisory Committee for Vision 2001 October 19, 2000 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as members of the Citizens Advisory Committee for Vision 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc Enclosure pc: Darlene L. Burcham, City Manager Melvin L. Hill, Chairman, City Planning Commission, 2524 Marr Street, N. W., Roanoke, Virginia 24012 Evelyn S. Lander, Director, Planning and Code Enforcement David Diaz, City Planner, Planning and Code Enforcement Martha P. Franklin, Secretary, City Planning Commission Office of the City ~vlanag~=r October 13, 2000 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Comprehensive Plan Citizens Advisory Committee In response to several phone calls from Council members regarding the Planning Commission's October 16th recommendations to you for the Citizens Advisory Committee, I asked my staff to provide me with the following: (1) further clarification of the statistics referenced by the Commission, and (2) detailed information on the process used by the Commission in recommending citizens for the Advisory Committee. With respect to the statistics, here are the clarifications: There was a typographical error on the previous correspondence in the percentage of the City population that is male. Forty-six percent of the City's population is male, not fifty-six percent. Fifty-four percent of the City's population is female. Residents of the region were previously included in the quadrant percentages. Residents of downtown are included in the Southwest quadrant. The revised numbers and percentages are as follows: Advisory Committee - 35 City Population Minority 26% (9 people) 27% Female 40% (14 people) 54% Male 60% (21 people) 46% Southeast 14% (5 people) 13% Northeast 6% (2 people) 15% Southwest 40% (14 people) 37% Downtown Resident 6% (2 people) Northwest 26% (9 people) 35% Regional Resident 9% (3 people) Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-] 138 CityWeb:www, ci.roanoke.va.us With respect to the process used by the Planning Commission, I have been advised of the following: The Long-range Planning Committee of the Planning Commission reviewed the initial applications (approximately 130 at that time) with the assistance of the planning consultant and Planning Commission staff. A draft list of 27 names was developed with special emphasis on persons who would be representative of various interests, cultures, gender, ages, and areas of the City and the Region. That group agreed that the Advisory Committee should be limited to no more than thirty persons. The Long-range Planning Committee discussed the draft list of persons with the full Planning Commission on August 28, 2000. Commission members provided additional direction and recommended other citizen names for consideration. The matter was referred back to the Committee for their final recommendation to City Council. Applications from several citizens were solicited for participation to achieve greater diversity and expertise. Citizens approached included: Charles Price, Jonathan Wolfe, Sushella Shende, Carolyn Coles, Tom Pettigrew, Steven Lemon, and Walter Rugaber. As recommended, the proposed Chair and Vice Chair of the Advisory Committee were contacted by a member of the Planning Commission to ensure their commitment and willingness to serve in the leadership capacity. (I, personally, met with Mr. Walter Rugaber, at the request of Mr. Manetta, to discuss his participation in the project.) Task Team chairs also were contacted because of their technical and leadership roles. All contacted persons were advised that their appointment was at the discretion of City Council. On September 18, 2000, a list of 30 citizen names was submitted to City Council for consideration. Council advised that the recommendations were deficient with respect to representation from citizens of Northeast and Southeast. Council also expressed other concerns regarding diversity. On September 21, 2000, Planning Commission members discussed Council's comments at their regularly scheduled meeting and it was requested that the Long- range Planning Committee review the applications to add persons in an effort to address Council's concern. After discussing the matter with all Planning Commission members by phone, five additional names were submitted to City Council for their consideration. On October 2, 2000, a revised list of 35 names was submitted to City Council for consideration. I hope that this information is.helpful to you:in understanding the process used by the Planning Commission and in clarifying the composition of the recommended Advisory Committee. Please let me know if you have any additional questions or concerns. Respectfully submitted, e L. Burcham City I~anager DLB:esl CC: Mr. Melvin L. Hill, Chairman, Planning Commission Mrs. Mary F. Parker, City.Clerk Roanoke City Department of Planning and Code Enforcement Room 166, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344 (Fax) 853-1230 Email: planning@ci.roanoke.va.us October 16, 2000 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Citizen's Advisory Committee Vision 2001 Comprehensive Plan The City Planning Commission met on Wednesday, October 11, 2000, to discuss City Council's request to reconsider names for the Citizens Advisory Committee for Vision 2001, the Comprehensive Plan. Six members of the Commission were present; Gilbert Butler was unable to attend. Atier an extended discussion of the matter, the Commission unanimously voted to refer the previously recommended 35 citizens to City Council (see attached) with the option of having Council name seven additional citizens, at their discretion. As you can see from the following table, our recommendations reasonably reflect the diversity of the city's population. Committee I it , Population IMin°dtY Female Southwest l[40% I1~7% Northwest It-% For your general information, it is important that Council understand several key premises upon which the Planning Commission made their recommendations: The Citizens Advisory_ Committee is intended to provide guidance to the Planning Commission on development of the plan and to coordinate the work of the seven Task Teams. It is not a decision-making body. Public policy recommendations will be made by the Planning Commission and adopted by City Council. The development of goals and strategies will be by the Task Teams, which will be open to all citizens. The role of the Committee is to ensure that the seven elements of Vision 2001 are integrated into a single, coherent plan. Initially, it was recommended that the size of the Advisow Committee be no more than thirty persons in order to provide maximum meeting efficiency and coordination. Those persons were to represent a broad cross section of interests and be balanced in race, gender, ethnic background, and geographic population. Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals The Advisory_ Committee includes a Chair, a Vice-Chair, and Chairpersons from each of the seven Task Teams. These chairs were recommended because of their expertise, interest, and management abilities. Because of their personal time commitment and leadership role, these persons have been personally contacted by Planning Commissioners to ensure that they are willing to serve in that capacity, however, they are aware that their appointment is at the discretion of City Council. No other persons recommended for the Advisory Committee have been personally contacted. We have received applications from all persons recommended for appointment. Please note that not all of the approximately 165 persons sending in applications desired to serve on the Advisory Committee; some wished only to serve on Task Teams. Over 1,000 applications for the Advisory Committee and Task Teams were mailed or distributed to citizens. Applications were distributed through various civic groups, including the Chamber of Commerce, the Roanoke Valley Economic Development Partnership, neighborhood organizations, Roanoke Jaycees, and Roanoke Regional Homebuilders Association, among others. In addition, applications were mailed directly to citizens from lists provided by various City departments, the Roanoke Neighborhood Partnership, Downtown Roanoke, Inc., and others. The Planning Commission is appreciative of City Council's support and participation in the development of this very important project that will guide our future. Please let me know if you have any additional questions. Respectfully submitted, Melvin L. Hill, Chairman Roanoke City Planning Commission Attachment CC: Darlene L. Burcham, City Manager Mary F. Parker, City Clerk CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #5 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 16, 2000, Mr. Wayne Jones, 127 Patton Avenue, N. W., addressed the issue of alleged police misconduct and encouraged an investigation by the Citizen Review Panel regarding problems between the Police Department and the community. Also, Mr. Martin Jeffrey, 517 Rutherford Avenue, N. W., spoke with regard to the James Minor motorcycle accident. He advised that there are other witnesses to the police chase who will testify that they observed police cruisers following Mr. Minor on to the 1100 block of Hanover Avenue, N. W., where he met his death, and there are other inconsistencies that witnesses will divulge to the appropriate body. He called attention to your recommendation regarding the appointment of a Citizen Review Panel and requested that the panel, which will consist of police officers and citizens, be activated to review all information regarding the Minor accident to insure that there has been an objective review. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc pc: Mr. Wayne Jones, 127 Patton Avenue, N. W., Roanoke, Virginia 24016 Mr. Martin Jeffrey, 517 Rutherford Avenue, N. W., Roanoke, Virginia 24017 George C. Snead, Jr., Assistant City Manager for Community Development A. L. Gaskins, Chief, Police Department MARY F. PARKER. CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.W,. Room 456 Roanoke. Virginia 24011-1536 l'elephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk,a ci roanoke.va.us STEPHANIE M. MOON Deputy City Clerk October 19, 2000 File #24-51-107 Melvin L. Hill, Chairperson City Planning Commission 2545 Marr Street, N. W., #15F Roanoke, Virginia 24012 Dear Mr. Hill: At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 16, 2000, a public hearing was held on a proposal to consider amendment to Section 36.1-25, Definitions, of Article II, Construction of Language and Definitions, and Section 36.1-445, Additional Sign Regulations, of Article IV, Supplementary Regulations, Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended, to clarify and provide appropriate spatial requirements for outdoor advertising signs. On motion, duly seconded and unanimously adopted, the matter was referred back to the City Planning Commission for further study, report and recommendation to Council. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc pc: Darlene L. Burcham, City Manager George C. Snead, Assistant City Manager for Community Development Steve J. Talevi, Assistant City Attorney Evie S. Lander, Director, Planning and Code Enforcement Martha P. Franklin, Secretary, City Planning Commission Roanoke City Department of Planning and Code Enforcement "' ~0¢'rf1¢~ Municipal Building ! i"~"/ '~'215-Church Avenue S.W. ROanoke, Virginia 24011 (540) 853-2344 (Fax) 853-1230 '00 E~!:i' plg,~ninjg~oicropnoke.va.us ROANOKE CITY COUNCIL REGULAR AGENDA ITEM October 16, 2000 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Members of City Council: Subject: Proposed amendments to Section 36.1-25, Definitions, of Article II, Construction of language and definitions, and Section 36.1-445, Additional Sign Regulations, of Article IV, Supplementary Regulations, of the Code of the City of Roanoke (1979) as amended. Background: The City receives numerous complaints from neighborhood leaders and citizens in general, concerning outdoor advertising signs (billboards) along, and adjacent to, major streets and gateway entrances into the City. Section 36.1-445 of the Code of the City of Roanoke (1979), as amended, currently provides that outdoor advertising cannot be located within 250 feet of a residential district or within 250 feet from another such sign on the same side of the street. Section 36.1-414 further provides for how distances between uses are to be determined. On April 13, 2000, the Circuit Court for the City of Roanoke reversed a May 4, 1999, ruling of the Roanoke City Board of Zoning Appeals, in which the Board of Zoning Appeals upheld the Zoning Administrator's decision that the spatial requirements for outdoor advertising signs shall be measured from the property lines of the lots on which the billboards are to be erected. The circuit court, basing its opinion on the language of Section 36.1-445 (a) (3) of the City Code, held that the distance between billboards must be measured between the billboards themselves and not the property lines of the lots on which they are erected. Consequently, amendments to Section 36.1-25, Definitions, of Article II, Construction of language and definitions, and Section 36.1-445, Additional Sign Regulations are needed. The proposed amendments are set forth in Attachment 1. Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals These amendments were discussed with the Ordinance and Names Committee of the Planning Commission in July, 2000, and subsequently, were scheduled for public hearing by the Commission. The Planning Commission public hearing was held on September 21,2000. Mr. Ted Tucker, City Planner, and Ms. Evelyn Dorsey, Zoning Administrator, presented the planning staff report. It was noted that the proposed amendments were needed to provide clarification to the existing ordinance to address recent court decisions and eliminate ambiguous language. Also, it was noted that a more comprehensive revision of the sign ordinance was currently under consideration, and that approximately thirty ordinances from other localities in the state had been researched including Virginia Beach, Loudon County, Chesterfield County, Fairfax, Richmond, Roanoke County, Salem, Lynchburg, Danville, Arlington, and Charlottesville. Mr. Tucker and Ms. Dorsey explained how the proposed amendments would affect the placement of billboards on corridors adjacent to municipal boundaries and how the distances between them would be measured. Mr. Keith Austin, 1545 Patrick Road, addressed the Commission on behalf of Lamar Advertising advising that billboards were not increasing in number, rather they were decreasing and that civic organizations were requesting their use for public service advertising. He indicated that people did not hate billboards, they wanted them regulated. While he recognized the need for clarification of the existing ordinance, he felt that the existing ordinance was already restrictive as it applied to the location of billboards adjacent to residential districts, and objected to the proposed provision that would increase the distance from a residential district or municipal boundary from 250 to 500 feet. He also questioned the amendment provision that measured the distance between billboards, advising that other area localities measured radially from the structure. He provided the Commission with an example of how the proposed measurement from property line (in lieu of the structure) could affect the placement of a billboard, noting that it was too restrictive. He asked the Commission to let him and other representatives work further with staff to help resolve their concerns. Mr. Randall Hodges, 1601 Seibel Drive, representing Hodges Sign Company, addressed the Commission and advised that the existing code adequately addressed billboards and opposed the proposed amendments. In response to the measurement concern, Ms. Dorsey further explained that linear measurement from property line to property line (rather than radial) was needed for effective administrative and enforcement purposes and also, was necessary because of the zoning and development patterns in Roanoke City which resulted in more street frontage along the City's major corridors. Mrs. Evelyn Lander, Agent to the Commission, advised that staff was not seeking amendments to the entire sign ordinance, they were proposing only minor changes to those provisions which needed to be clarified because of recent legal decisions. She advised that she understood that staff had been working with sign representatives in the past regarding issues relative to the proposed revisions of the entire sign ordinance, which was currently being drafted. She agreed to continue to work further with sign business representatives and other citizens on this future major ordinance revision once it was in an agreed upon form for comment. Considerations: The attached amendments are proposed for the purpose of providing additional clarification on the method and manner in which the spatial requirements for outdoor advertising signs will be measured and regulated by the City in the future. The amendments will provide for a reasonable increase in the distances required between outdoor advertising signs and the zoning boundaries of the City's residential districts from 250 feet to 500 feet. Note, however, that existing billboards are grand- fathered and can continue to be 250 feet from a residential district. Finally, as a means of protecting and maintaining the existing aesthetic and scenic values along major streets, thoroughfares and gateways into the City, the amendments will prohibit the installation of any outdoor advertising sign, within a distance of 500 feet of any location where a municipal corporation boundary is intersected by an arterial or collector street. Recommendation: The Planning Commission, by a vote of 4-2 (Mr. Butler and Mrs. Duerk voting in opposition to the motion) recommended that City Council approve the proposed amendments to Section 36.1-25, Definitions, of Article II, Construction of language and definitions, and subsections (a) (1) and (a) (3), of Section 36.1-445, Additional Sign Regulations, in Article IV, Supplemental Regulations, of the City Code (1979) as amended. It should be noted that a motion to table the matter to allow further discussion with sign representatives failed on a 3-3 vote (Mr. Manetta, Rife, and Chrisman in opposition). Attachment cc: City Manager City Attorney Respectfully Submitted Melvin L. Hill, Chairman Planning Commission The Roanoke Times !i~ii~i.!v[~!~ ttoanoke, Virginia Affidavit of Publication ~3 P4~ Roanoke Times ROANOKE CITY CLERK'S 215 CHURCH AVE SW RM ATT: MARY PARKER, CL ROANOKE VA 24011 REFERENCE: 80023382 01522023 NOTICE OF PUBLIC HE State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the followin9 dates: City/County of Roanoke, Commonwealth/State of Virginia. Sworn and subscribed before me this _ day of Oc.~ber 2000. Witness my hand and official seal.~~~~ , Notary Public My commission expires ~.m~, m mm'mrna ~ m midm' m m m~d m~,. The propoled amendment J3~.z-2s, Oeflrdmxu, o~ Ammo (a) of ~36.1-'445, AddWonM ~~~ A~q~y PUBLISHED ON: 09/29 10/06 (~) TOTAL COST: 189. 81 + ........................... ................... NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of § 15.2-2204, Code of Virginia (1950), as amended, the Council of the City of Roanoke will hold a Public Heating on Monday, October 16, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Governor's School Lecture Hall at Patrick Henry High School, located at 2102 Grandin Road, S.W., in order to consider an amendment and revision to Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended. The proposed amendment would amend the following sections of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended: §36.1-25, Definitions, of Article II, Construction of Language and Definitions; and subsection (a) of §36.1- 445, Additional sign regulations, of Article IV, Supplementary_ Regulations, to clarify and provide appropriate spatial requirements for outdoor advertising signs. A copy of said proposed amendment is available for review in the Office of the City Clerk, Room 456, Municipal Building. Questions about the content of the proposed regulation should be directed to the Office of Community Planning, 853- 2344. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 2 7_t_hday of September , 2000. Mary F. Parker, City Clerk. H:\NOTICE\N-Z-AddSignRegsOutdoorAds - 10-16-00 Publish in the Roanoke Times on Friday, September 29 and Friday, October 6, 2000. Send bill and affidavit to: Mary F. Parker, City Clerk Room 456, Noel C. Taylor Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011 H:\Public Hearings 00\October 16 public hearings.wpd 5402201224 10/13 76:36 N0.563 01/02 A journey into the next millennium October 12, 2000 Mayor Ralph K. Smith City of Roanoke 215 Church Avenue Roanoke, VA 24011 I am writin8 because I have learned that City Council is considering changing laws that govern billboards located within the City's borders. As I understand the situation, you are considering greatly tightening the restrictions that 8ova"n billboards and I want to urge you to move cautiously in your deliberations. Please don't misunderstand--it's not that I don't think that we need regulations. I do. Rather, I am concerned that the new restrictions you are considering are so severe that they might harm the Museum's ability to advertise its exhibits and programs through billboards, and therefore we could suffer a loss in attendance and attendance-based revellues. The Museum depends on many forms ofdon,ued advertising to mm'ket itself We are fortunate that many local media sources regularly donate thei~ ad space m airtime to us, including television, radio, newspaper and billboard companies. Of'these, by Far, the most consistent and generous in-kind donations come From Lamar edvenisin8, and I am concerned that it'you substantially reduce the inventory that Lamar has to work with, the f'n~n will no longer be able to nudce such in-kind donations to the Museum. Also, on occasion, the Museum does purchase advertising, but with a limited budget. By experience we have learned that the best advertisinl~ investment for us, in terms of increased traffic derived From that advenisin8, is billboards. Simply put, because ot'the pricing s~ructure for billboards, we can afford to purchase enough space to break through thc "noise" and be effective in gcneratin~ new business. Ir'the cos~ ofbiUboards were to increase substantially (dug to economic laws ot'supply and demand applied to a decreased amount ofbiliboard space) we could no longer afford to purchase them. This problem would be compounded by the fact that there is no other ~tom ot'media that we ca~ afford, and the Museum's markctin8 efforts would therefore be s~iously weakened. 0CT-13-~ ~<:i~nce Mu~um Of We~l®m vlrgml~ 1 ~ ~<lu~am. Rognoke. Vii 17: ~ 5402281224 P.01 5402201~24 10/13 16:36 N0.563 02/02 I hope you will keep these factors in mind as you deliberate what to do about Roanoke's billboards. Please strive to f~nd · consensus ttmt meets the needs of orl~ani~tions like the Science Museum to have continued access to the affordable and effective marketing opportunities that billboards offer. 0CT-13-Z:~ 17:25 54~22~1224 P. 02 '5 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 24, 2000 File #2-166-468 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 35113-101600 declaring certain City-owned real estate, identified by Official Tax No. 4013701, located at the corner of Bullitt Avenue and Sixth Street, S. E., to be surplus property and authorizing its advertisement for sale to the general public. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc Attachment pc: Kit B. Kiser, Assistant City Manager for Operations James D. Grisso, Director of Finance Sarah E. Fitton, Engineering Coordinator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of October, 2000. No. 35113-101600. A RESOLUTION declaring certain City-owned real estate, identified by Official Tax No. 4013701, to be surplus property and authorizing its advertisement for sale to the general public. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This Council does hereby declare a tract of City-owned real estate, located at the comer of Bullitt Avenue and Sixth Street, S.E., bearing Official Tax No. 4013701, as more particularly shown on an attachment to the Water Resources Committee report to this Council dated October 2, 2000, as surplus property. 2. The City Manager, or her designee, is authorized to advertise this property for sale to the general public in a newspaper with general circulation, in accordance with the provisions in the Water Resources Committee report to this Council dated October 2, 2000. ATTEST: City Clerk. H:\RES\R-Surplus Prop - Advcr Sale - 10-16-00 I[ Il ~1111 Roanoke City Council Regular Agenda Report October 2, 2000 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Surplus City-owned Property, Tax No. 4013701 The attached staff report was considered by the Water Resources Committee at its regular meeting on September 18, 2000. The Committee recommends that Council authorize the advertisement of the City-owned parcel identified by Tax No. 4013701 for sale at a minimum price of $10,000 and authorize a public hearing on the sale of surplus property. Lacking any comments to the contrary, approve the conveyance of the property to the highest bidder. Purchaser is to be responsible for all title work, surveying, plat preparation, and preparation of legal documents, in a form acceptable to the City Attorney. Respectfully submitted, Linda F. Wyatt, Chairperson Water Resources Committee LFW:afm Attachments: 1 CC: Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Sarah E. Fitton, Engineering Coordinator #00-370 Water Resources Committee Regular Agenda Report September 18, 2000 To: From: Subject: Kilt B.embers. Water Resources Committee Kiser, Director of U. til~,s ~~ns thru Darlene L~nager Surplus City-oW'ned Property Tax No. 4013701 Background: Property is located at the corner of Bullitt Avenue and Sixth Street, S.E., and was ac- quired by the City in 1965. It is in a residential area (RM-2) and contains approximately 11,000 s.f. The lot has been assessed by the Office of Real Estate Valuation for $10,000. City policy requires surplus property to be advertised and sold to the highest bidder if property can be used to construct a separate structure. Considerations: The property is no longer needed by the City. The City would be relieved of the cost of continued maintenance of the property. Sale of the property will produce income for the City and will return the property to the tax base. Recommended Action(s): Authorize the advertisement of the City-owned parcel identified by Tax No 4013701 for sale at a minimum price of $10,000 and authorize a public hearing on the sale of sur- plus property. Lacking any comments to the contrary, approve the conveyance of the property to the highest bidder. Purchaser is to be responsible for all title work, survey- ing, plat preparation, and preparation of legal documents, in a form acceptable to the City Attorney. DLB/KBK/SEF Attachment(s): I CC: William M. Hackworth, City Attorney Mary F. Parker, City Clerk James D. Grisso, Director of Finance Sarah E. Fitton, Engineering Coordinator H:\USER\COMMON\CounciI\Fitton\SURPLUS1 .WPD #00-370 STR The Roanoke Times Roanoke, Virginia fidavit of Publication The Roanoke Times ROANOKE CITY CLERK'S 215 CHURCH AVE SW RM ATT: MARY PARKER, CL ROANOKE VA 24011 REFERENCE: 80023382 01527586 surplus Bullitt/Sixth St. State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Virginia. ~ Sworn and subscribed before me this _ day of October 2000. ~t~e~ hand and official seal. (~.~ , Notary Public My commission expires _~C~~31,~ PUBLISHED ON: 10/08 TOTAL COST: 73.71 commendn~ at 7:00 p.m., In !~1e L~ Hall of the Gov~r. their opinkms on said matter. (1~2758~) FILED ON: ~ 10/~f~00 / ...................................... + ........................... NOTICE OF PUBLIC HEARING The City of Roanoke proposes to sell surplus City-owned property located at the comer of Bullitt Avenue and Sixth Street, S.E., to the highest bidder. Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on October 16, 2000, commencing at 7:00 p.m., in the Lecture Hall of the Governor's School at Patrick Henry High School, located at 2102 Grandin Road, S.W. Citizens shall have the opportunity to be heard and express their opinions on said matter. GIVEN under my hand this 3Rn day of October, 2000. Mary F. Parker, City Clerk. Note to Publisher: Please publish once in The Roanoke Times on Sunday, October 8, 2000. Send Publisher's Affidavit and Bill to: Mary F. Parker, City Clerk 456, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 N :\CADC\Notices\NS-SurplusProp-B ullitt & Sixth St - PH- 10-16-00 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #51-66-165-542 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: The following persons addressed Council at its regular meeting on Monday, October 16, 2000, with regard to proposed expansion efforts by the Roanoke Rescue Mission in the southeast area of the City: Ms. Cassandra Camillieri, 424 Bullitt Avenue, S. E. Ms. Corrine Camillieri, 424 Bullitt Avenue, S. E. Mr. John McGonigal, 706 Montrose Avenue, S. E. Ms. Debra Jewel, 502 5th Street, S. E. Mr. Bobby Meadows, 416 Bullitt Avenue, S. E. Ms. Christene Profitt, 424 Bullitt Avenue, S. E. Mr. Frank Spencer, 503 Bullitt Avenue, S. E. Mr. Michael Scott, 502 5th Street, S. E. Mr. Scott Blankenship, Fourth Street, S. E. Mr. William Hartman, 617 Stewart Avenue, S. E. Ms. Teresa Kidd, 314 8~ Street, S. E. Ms. Alexis Mandakis, 1524 Riverdale Road, S. E. Ms. Kathy Hill, 509 Arbor Avenue, S. E. Dr. Tony Stavala, 1836 Greenwood Road, S. W. The remarks were referred to the City Manager for appropriate response. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc Darlene L. Burcham October 19, 2000 Page 2 pc~ Evelyn D. Dorsey, Zoning Administrator Martha P. Franklin, Secretary, City Planning Commission Ronald L. Smith, Acting Building Commissioner Philip C. Schirmer, City Engineer J. Thomas Tasselli, Development Review Coordinator Edward R. Tucker, City Planner Council meeting t-0-16-00 ...~Good ~g MR. Mayor, and members of the city council. My name is .~Bobby Mea~. 410 Bullitt Aye. SE. t am here as the president ofthe Historic Belmont Preservation Association. We are a group of tax paying citizens that are home owners and residents. We are alarmed by the .present declining state of our Historic Belmont. The k'ision Statement of The Historic Belmont Preservation Association, envisions a vibrant, viable community that celebrates its heritage as one of Roanoke's oldest neighborhoods. We plan to be as asset to the City of Roanoke as one of the closest residential areas to Downtown. Our Goals are: To minimize the impact of non compatible land uses in the Belmont neighborhood. To take an active role in enforcement of existing codes that preserve quality of life. To encourage compatible infill housing development. To involve residents, businesses and civic organizations in achieving our goals. The vision statement of the Historic Belmont Preservation Association is to strive to maintain and preserve the historic housing stock in our ' neighborhood. We aim to provide a safe, clean environment for our families and future generations. .~ Our beloved Belmont is full of historic character. Despite the fact that we are not eligible for the National Historical Registry,< according to the neighborhood parmership,>we feel our neighborhood is historical. The reason we are not eligible is due to the loss of historic homes. This '. neighborhoockhas suffered fi:om neglect for years. It is time for the residents to take back their neighborhood. Look at the progress made by the residents of Historic Gainsboro, it is a prime example of residents working within the community and the city for ~' the' preservation of the individual characteristics of that neighborhood. Given the same opportunity Historic Belmont would also be an asset to the city. '- Neighborhoods and residential associations have the same goals as the .city to make our city grow and prosper and to attract new residents and businesses, ' and to feel pride with in our selves, our homes as well as our city. Historic Gainsboro3 is ~ a strong community. They are a Historic district. What is the major difference between Belmont and Historic Gainsboro? Historic Gainsboro has Hotel Roanoke, Belmont has hotel Rescue Mission. Which by the way, even the chairman of the rescue mission board said, he would not raise his family or live next door to the mission. Darlene Burcha/n and David Diez were both present at that meeting. Atler this admission He got upset and left the meeting. A typical example of the routine at the meetings that we have had the opportunity to be involved in. The community meetings with the city & the mission were sterred by mike brennon, from a consulting company. This was paid for by the mission. ~We feel we were being asked leading questions. When the 3 concept plans wer~ announced, not one of the residentS ideas were represented. I feel tike the mission has been told by someone at the city that this is a done deal. I CAN TELL YOU ,,,IT IS NOT, IN THE EYES OF THE TAX.PAYING RESIDENTS. ~. Residents will be at evey zoning meeting .... if force .... tt is time for memb.ers of council to lision to the voters and taxpayers ..... instead of there personal' fricnc~s. I HAVE BEEN TOLD THE MISSION, .HAS BEEN'IN THIS NEIGHBORHOOD FOR A LOT LONGER THAN ANY OF THE' RESIDENTS ...... TRUE, HOWEVER: OUR HOMES 'HAVE BEEN STANDING MUCH LONGER THAN THE MISSION. WE ARE IN A VERY~ ERA ..... FOR EVERY NEIGHBORHOOD IN ROANOKE ..... WE HAVE LOST A VALUABLE PERSON AT THE ' NEIGHBORHOOD PARTNERSHIP ...... ..MIRIAM WE LOVE YOU AND WILL MISS YOU ..... GOOD LUCK THANK YOU Mayor, City Council thank you for allowing me the opportunity to address council. There are issues concerning the proposed Rescue Mission expansion Wh{cfi r nded ts bring to your attention. My neighbors and I have been working with the system for at least 3 years. We've met with the city planning department and the Rescue Mission to discuss .our concerns. We have tried to let the system work, but when other people are playing outside the system, that's not fair. There are things going on that don't make the city look good. It appears that some people fi.om the city administration or council have given the Mission the impression that they will receive the zoning changes they need. They have invested a lot of money and are raising a lot of money for this expansion. They have distributing their Master's Plan for the last 4 years as if it was a done deal. This idea that the Mission will get the rezoning they need has been given before the community, which opposes the rezoning and the expansion, has been able to give their opinions in the public hearings which are required by law. Just on Fourth Street, those houses would cost about $15,000 a piece to be torn down. And the houses themselves had value. The combined assessed value of the three houses that have already been tom down is $92,000. In addition to the cost of demolition, someone has invested a lot of money for some vacant land that is currently zoned residential. They believe that they are going to be able to develop something big there. Before the Rescue Mission can develop these properties they have to first have the area rezoned, which requires public hearings, and then they need a special permit to have a group home. In order to have another group home they have to be located t~. fi.om an existing facility. The reason we have these rules is because having all these social service agencies so close together is not good for the neighborhood. But, somehow the Rescue Mission has been given the impression that they will get what they want. I have heard some people say that members of the Mission Board are politically powerful. I have been told that members of city council and the administration have personal relationships with members of the Mission's Board and its Director. Many people are saying that this is a done deal even though the community opposes it. I am concerned that if the Mission gets their rezoning in spite of public opinion that its true that the city is given the Mission the impression that this is a done deal. I am even more concerned that the city let the houses get torn down so that the area was no longer residential. I am afraid that this is just a way to get around the zoning heating process. We just started the neighborhood planning process. The zoning in the neighborhood is going to be redone. Was this just a way for the city to say that the area is no longer residential? The fact that the city appears to be supporting what the Mission is doing has seriously broken down the trust the community has with the city. Speaking of trust, the city claims that they tried to do a community process. The city assigned a new person on the planning staffwho knew nothing about history of the our neighborhood or about Roanoke to facilitate the meeting. The Planning Department gave me only four days to pass out flyers for the meeting. And then, the city had the Mission conduct the meeting with their own architects and planners. The process was not honest. The Mission's planner.s kept saying things that weren't true, like the houses were in bad shape and they weren't part of the neighborhood. They were trying to sell the Mission's plans. This was not a legitimate effort to bring the neighbors in to talk. Then the city planner said he would meet with the neighborhood to hear our concerns without the Rescue Mission being present. At the last minute, the city invited the Mission. The neighbors have still not been able to meet with the city. Quote fi:om the Council Vision .....Q LA Ct I~ '~C~ CY~ I can not imagine how the city council or administration can possibly think that the expansion of the Rescue Mission is in anyway good for neighborhoods and the economic development of the city. The Historic Belmont Preservation Association sees our neighborhood as a vibrant, viable community. Fourth Street and Dale Avenue have been, and will continue to be, viable residential areas. I envision this neighborhood to be a safe, historical, whole community. I can see downtown fi:om my neighborhood. We can hear music fi:om Elmwood Park. We can be a strong part of Roanoke's future. I am asking City Council to not support the Rescue Mission's expansion -- to let the legal process we have work! § 36.1-553 ROANOKE CODE Sec. 3~A-~553, General s,t~nd~rds. (a) A certificate .of appropriateness shall have been iss,ued by the architectural revieTM board prior K0 the board of zon.ing ap- peals taking action on the application, for a special ,excep~oB. (b) In,considering the request, the board of zoning appeals shall make its findings based on the standards set forth in se. etlon 36.1-656, and more specifically by the following: (1) The proposed use is compatible with the neighborhood ,and activities permitted within .the.structure can adequ, ately be buffered from any surrounding reside.ntjal use. Conditions may be established with respect to noise, lighting, and other .factors that may affect adjacent properties; (2) The resulting traffic generation will not overburden ex- isting roads and adequate parking can be provided without unduly destroying the landscape or the setting of the struc- .ture; and (3) T,he proposed use is a. ppropria.te Ko .the structure .and w~i]~l aid in the preservation of the .str~qcture. (c) The resulting traffic generation will not overburden .ex- isting roads and adequate parking .can be provided withou;t un- duly destroying the landscape or the se. tti.ng of the structure. (Ord. No. 28611, § 2, 4-27-87; Ord. No. 31177, § 1, 9-28-92) Secs. 36.1-554-36.1-559. Reserved. DIVISION 12. GROUP CARE FACILITIES Sec. 36.1-560. Intent. The intent of these regulations are to permit the development of group care facilities in appropriate locations throughout the city; to ensure compatibility of these uses within the neighbor- hoods in which they are located and to establish standards to encourage an adequate' quality-of service to the users of such facilities. (Ord. No. 28611, § 2, 4-27-87) Supp. No. 28 3010 ZONING § 36.1-562 Sec. 36.1-561. Application. The regulations of this division shall apply to all group care facilities. (Ord. No. 28611, § 2, 4-27-87) Sec. 36.1-562. Standards. (a) For those group care facilities permitted by special excep- tion in an RS-l, RS-2, RS-3 or RM-1 district, the following standards shall apply: (1) The maximum number of occupants shall be eight (8) including supervisory personnel and family members liv- lng on the premises; (2) No group care facility shall be located closer than one thousand five hundred (1,500) feet to another group care facility; (3) Recreational space shall be available on the lot; (4) No signage, other than that normally permitted in a residential district, shall be permitted; (5) No changes shall be made to the exterior of a building that would detract from its appearance as a family dwelling; and (6) Parking shall be adequate to accommodate the needs of the staff and residents. (b) For those group care facilities permitted in an RM-2, RM-3, RM-4, C-l, C-2, or C-3 district, the following standards shall apply: (1) The number of occupants, including supervisory personnel and family members living on the premises, shall be based on the following schedule: (i) In an RM-2 district: Three (3) occupants for every two thousand five hundred (2,500) square feet of lot area; (ii) In an RM-3 district: Three (3) occupants for every one thousand eight hundred (1,800) square feet of lot area; (iii) In an RM-4 district: Three (3) occupants for every one thousand (1,000) square feet of lot area; and Supp. No. 35 3011 § 36.1-562 ROANOKE ~ODE (iv) In a CN, (3;1, (3;2 or 0-3 district~ Three (3) oCcttpants · for every one thousand (1~000) square feet of lot ai~ea. (2) No group care facility shall be located ciosei~ tlitl/a 0iae thousand five hundred (L500) feet tO facility; (3) Each group cal,~ facility shall ~o~,id~ one huiidfe~ (i00) square feet of open sPace pei~ Occupant; (4) On-site parking and egterior activity m~eaS shall be ~eetied from adjoining properties; and (5) Parking shall be adequate to meet the needs ot staff and residents. (Ord. No. 28611, § 2, 4-27-87) DMSION 13. INOPERATIVE VEHICLES Sees. 36.1.563~36.1-565. Reserved. ~dit0i"~ no'te~ection 2 ot Ord. No. 3~, adOPted Juiy ~4, i995, r~pealed §§ 36.1-563--~36.1-565 in their entirety. ~orm6rly, §§ 36. i-563-~-36.1-565 pertained to inoperative vehicles and derived from § 2 of 0rd. No. 31275, adopted Jan. 4, 1993. Sees. 36.i-566--~6.1,~69, Resei-ve~{. ARTICLE V. DEVELOP~NT pLAN REGULATIoi~S DIVISION 1. DEVELOPMENT PLAN REVIEW Sec. 36.1,~70. Intent. The intent of the development plan regulations is to ensure compliance with the general purpose of this chapter and the ZONING § 36.1-572 comprehensive plan and to maintain or enhance the character and integrity of neighborhoods and commercial areas by promot- ing excellence of development, preventing traffic hazards or congestion, preventing undue land or site hazards, and encour- aging the most appropriate development and use of land in harmony with the neighborhood. (Ord. No. 28611, § 2, 4-27-87) Sec. 36.1-571. Application. (a) All applications for a zoning permit require pursuant to section 36.1-671 shall be accompanied by either a basic or comprehensive development plan. (b) A basic or comprehensive development plan is intended to represent graphically all components of a proposed development required for review pursuant to this division. Development plans may include, where necessary, written data or computations and additional plans or drawings necessary to explain clearly the proposed development. (Ord. No. 28611, § 2, 4-27-87; Ord. No. 31275, § 1, 1-4-93) Sec. 36.1-572. When development plans required. (a) A comprehensive development plan shall be submitted with all zoning permit applications except in the following cases: (1) Construction, reconstruction, moving or addition to a single- family detached dwelling or permitted accessory structure and including associated grading and clearing;, (2) Construction, reconstruction, moving or addition to a du- plex and including associated grading and clearing, when development is not in conjunction with the construction,' reconstruction, moving or addition to other duplexes on the same lot or on an adjacent lot under the same ownership; (3) Additions to buildings or uses which do not result in an increase of greater than ten (10) percent of the floor area of a building and where the number of required parking spaces is increased no more than three (3) spaces; and (b) In those cases where a comprehensive development plan is not required, a basic development plan shall be submitted. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #5-66 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 16, 2000, Ms. Margaret Patterson, 414 4th Street, S. W., addressed Council with regard to the investigation into the death of her nephew, James Minor. In light of certain alleged discrepancies in the investigation, she requested that the matter be referred to the Citizen Review Panel for investigation, and that the following information be provided to the Minor family: Copy of the investigative reports prepared by police officers, An account of the accident and the chase, The emergency call report and the autopsy report, All photographs of the accident scene and all other photographs pertaining to the case, A report on the motorcycle which was involved in the accident, Names of all police officers involved in the case, and Copy of the report by Donald L. Stokes, witness to the accident. The remarks were referred to the City Manager for appropriate response. Sincerely, Mary F. Parker, CMC City Clerk Council meeting t-0--16-00 Good evening MR Mayor, and members of the city council. My name is · ("~bbY-~ea~_~. ~10 Bullitt A,~e. SE. t am here as the president ofthe Historic Belmont Preservation Association. We are a group of tax paying citizens that are home owners and residents. We are alarmed by the .present declining state of our Historic Belmont. The Vision Statement of The Historic Belmont Preservation Association, envisions a vibrant, viable community that celebrates its heritage as one of Roanoke's oldest neighborhoods. We plan to be as asset to the City of Roanoke as one of the closest residential areas to Downtown. Our Goals are: To minimize the impact of non compatible land uses in the Belmont neighborhood. To take an active role in enforcement of existing codes that preserve quality of life. To encourage compatible infill housing development. To involve residents, businesses and civic organizations in achieving our goals. The vision statement of the Historic Belmont Preservation Association is to strive to maintain and preserve the historic housing stock in our ' neighborhood. We aim to provide a safe, clean environment for our families and future generations. ~ Our beloved Belmont is full of historic character. Despite the fact that we are not eligible for the National Historical Registry,< according to the ' neighborhood parmership,>we feel our neighborhood is historical. The reason we are not eligible is due to the loss of historic homes. This . neighborhooc[has suffered from neglect for years. It is-time for the residents to take back their neighborhood. Look at the progress made by the residents of Historic Gainsboro, it isa prime example of residents working within the community and the city for" the' preservation of the individual characteristics of that neighborhood. Given the same opportunity Historic Belmont would also be an asset to the city. '- Neighborhoods and residential associations have the same goals as the city to make our city grow and prosper and to attract new residents and businesses," and to feel pride with in our selves, our homes as well as our city. Historic Gainsboro; is ~ a strong cormnunity. They are a Historic district. What is the major difference between Belmont and Historic Gainsboro? Historic Gainsboro has Hotel Roanoke, Belmont has hotel Rescue Mission. Which by the way, even the chairman of the rescue mission board said, he would not raise his family or live next door to the mission. Darlene Burcha/h and David Diez were both present at that meeting. After this admission He got upset and left the meeting. A typical example of the routine at the meetings that we have had the opportunity to be involved in. The community meetings with the city & the mission were sterred by mike brennon, from a consulting company. This was paid for by the mission. -We feel we were being asked leading questions. When the 3 concept plans werb announced, not one of the residentS ideas were represented. I feel tike the mission has been told by someone at the city that this is a done deal. I CAN TELL YOU ,,,IT IS NOT, IN THE EYES OF THE TAX-PAYING RESIDENTS. Residents will be at evey zoning meeting .... if force .... tt is time for members of council to lision to the voters and taxpayers ..... instead of there personal' frien4s. I HAVE BEEN TOLD THE MISSION,-HAS BEEN'IN THIS NEIGHBORHOOD FOR A LOT LONGER THAN ANY OF THE · RESIDENTS ...... TRUE, HOWEVER: OUR HOMES 'HAVE BEEN STANDING MUCH LONGER THAN THE MISSION. WE ARE IN A VERY~ ERA ..... FOR EVERY NEIGHBORHOOD IN ROANOKE ..... WE HAVE LOST A VALUABLE PERSON AT THE " NEIGHBORHOOD PARTNERSHIP ...... -.MIRIAM WE LOVE YOU AND WILL MISS YOU ..... GOOD LUCK " THANK YOU MFP:vbc Darlene L. Burcham October 19, 2000 Page 2 pcz Ms. Margaret Patterson, 414 4th Street, S. W., Roanoke, Virginia 24016 George C. Snead, Jr., Assistant City Manager for Community Development A. L. Gaskins, Chief, Police Department October 16, 2000 City Manager and City Council City of Roanoke Dear City Ma~er and Council, Thc Minor Family requests, in writing, a copy of thc investigative reports from Officers Harmon, Fuller and Wallach and their account of the accident as well as Officer Fullers account of the chase. The emergency call report and the autopsy report on Sames C. Minor, also photographic copies of the scene of the accident and all subsequent photos pertaining to the case. We would also like Officer Wallachs report of the motor cycle, a list of Officers involved with thc case in any way, and a copy of the report given by Donald Stokes. We request this information within five working days. Please send the above informntion to: Mrs. Margaret ]vt Patterson 414 4th St. NW Roanoke, VA 24016 Your co-operation in fulfilling this request will be appreciated. Mrs. Margaret M. Patterson Matriarch of Minor Family cc:Darlene Burcham Mr. Snead Chid~ City Counc/l Members ,\ CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #5-270 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At the regular meeting of the Council of the City of Roanoke which was held on Monday, October 16, 2000, Mr. Carl Cooper, 2120 Carroll Avenue, N. W., commended the City on approving the Capital Maintenance and Equipment Replacement Program budget which included 24 video cameras to be installed in police vehicles. He suggested that once the video cameras are turned on, they should remain on throughout the police encounter. The matter was referred to the City Manager for appropriate response. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc pc: Mr. Carl Cooper, 2120 Carroll Avenue, N. W., Roanoke, Virginia 24017 George C. Snead, Jr., Assistant City Manager for Community Development A. L. Gaskins, Chief, Police Department CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #5 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At the regular meeting of the Council of the City of Roanoke which was held on Monday, October 16, 2000, Ms. Wanda Butler, 613 Milton Street, N. W., referred to alleged police misconduct when officers were called to her residence to investigate a domestic dispute. The matter was referred to the City Manager for appropriate response. Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc' pc: George C. Snead, Jr., Assistant City Manager for Community Development A. L. Gaskins, Chief, Police Department Ms. Wanda Butler, 613 Milton Street, N. W., Roanoke, Virginia 24017 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk October 19, 2000 File #5-66 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At the regular meeting of the Council of the City of Roanoke which was held on Monday, October 16, 2000, Mr. Bryon Casey, 3741 Signal Hill Avenue, N. W., requested copy of the video tape of the James Minor motorcycle accident. He questioned the statement of the Police Department that a full investigation was conducted when the vehicle that was involved in the accident is located in the City of Salem and the motorcycle is located in the City of Roanoke. He alleged that the Police Department's witness did not have a valid driver's license or automobile insurance coverage on his vehicle, however, the individual was not charged by police officers for these violations. The matter was referred to the City Manager for appropriate response. /~ ~~~Sincerely, Mary F. Parker, CMC City Clerk MFP:vbc pc: Mr. Bryon Casey, 3741 Signal Hill Avenue, N. W., Roanoke, Virginia 24017 George C. Snead, Jr., Assistant City Manager for Community Development A. L. Gaskins, Chief, Police Department