HomeMy WebLinkAboutCouncil Actions 10-02-00Wyatt
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ROANOKE CITY CO UNCIL
REGULAR SESSION
October 2, 2000
12:lSp. m.
EMERGENCY OPERA TIONS CENTER
CONFERENCE ROOM
1. Call to Order-Roll Call. AH Present.
Bo
Roanoke City Council
Roanoke Neighborhood Partnership Steering Committee
Welcome and Opening Remarks:
Mayor Smith
Chairperson Duerk
C. Invocation: Council Member Harris.
D. Lunch:
E. Overview of Partnership History: William E. Skeen, Past Chair.
F. Funding: Charles W~ Hancock, Grants Committee, and Lular R. Lucky,
CDBG Representative.
G. Appointments: Paula L. Prince, Community Life Chair.
H. City Planning Commission Relationship: Alfred T. Dowe, Jr., City
Planning Commission Member.
I. Focus Forward: William E. Skeen, Past Chair.
J. Closing Remarks:
Roanoke City Council
Roanoke Neighborhood Parmership Steering Committee
The meeting was declared in recess at 1:20 p.m., to be reconvened at 3:00 p.m.,
in the Falion Park Elementary School Gymnasium, 50219'" Street, S. E., City of
Roanoke.
R O/INOKE CITY CO UNCIL
RE G UL,4R SESSION
October 2, 2000
3:00p. m.
FALL ON P/IRK ELEMENT~IR y SCHOOL
GYMNASIUM
502- 19~ STREET, S. E.
.4 GEND.4 FOR THE COUNCIL
Call to Order- Roll Call. An Present.
The Invocation was delivered by Council Member C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
Today's meeting will be taped and replayed on Channel 3 on Thursday,
October 5, 2000, at 7:00 p.m., and Saturday, October 7, 200.0, at 4:00 p.m.
ANNOUNCEMF, NTS.
,~uu~n~ar, AL/ENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
a so no s,
~v~w OF ~FO~~ON. CITIZENS ~O ~ ~TE~STED
~f~~G A COPY OF ~ I~M LIS~D ON ~ AGE~A
~Y CONTACT ~ CI~ CLE~'S OF~CE. R ~M ae~ ~ ~
T . O .......,..~ ~.
C~~~CIP~ B~DING, 21~ C~CH A~N~, S. W., OR
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKI~,VA.U$_ CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
ALL PERSONS WISH'ING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE GYMNASIUM.
FORMER COUNCIL MEMBER ELIZABETH T. BOWLES AND PAUL
TORGERSEN RECEIVED THE HONOR OF BUSINESS HALL OF
FAME LAUREATE BY JUNIOR ACHIEVEMENT OF SOUTHWEST
VIRGINIA ON WEDNESDAY, SEPTEMBER 20, 2000. THIS IS A
PRESTIGIOUS AWARD WHICH CELEBRATES THE
ACCOMPLISHMENTS OF INDIVIDUALS WHO HAVE MADE A
LASTING IMPACT ON THE FREE ENTERPRISE SYSTEM AND
IMPROVED OUR WAY OF LIFE IN SOUTHWEST VIRGINIA.
File #80
PRESENTATIONS.
A Proclamation declaring the week of October
Awareness Week.
File #3-314
1 7 as Mental Illness
A Proclamation declaring the week of October 8 - 14 as Fire Prevention Week.
File #3-70
A Proclamation declaring October 20 as National Mammography Day and the
month of October as National Breast Cancer Awareness Month.
File #3-22
A Proclamation declaring Sunday, October 15, 2000, as White Cane Safety
Day. ·
File #3-353
C-1
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF ~ ITEMS. IF
DISCUSSION IS DESIRED, ~ ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Mayor Ralph K. Smith requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION:
File #132
Concur in request to convene in Closed
Meeting.
C-2
A communication from Mayor Ralph K. Smith requesting a Closed
Meeting to discuss a special award, being the annual Citizen of the Year
Award, pursuant to Section 2.1-344 (A)(10), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION:
File #132-496
Concur in request to convene in Closed
Meeting.
C-3
A report of the Water Resources Committee recommending that a public
heating be advertised and, lacking any comments to the contrary, execution
of a document to lease City property located northwest of the former City
Nursing Home at Coyner Springs for agricultural purposes to Richard B. and
Ned B. Jeter for a term of five years.
RECOMMENDED ACTION:
File 044-166-305-373..468
Concur in request to advertise a public
hearing.
C-4
A report of the Water Resources Committee recommending that a public
hearing be advertised and, lacking any comments to the contrary, execution of
a document to lease City property located at 1015 Jamison Avenue, S. E., to
the Southeast Action Forum for a term of five years.
RECOMMENDED ACTION:
File 0165-166-373-468
Concur in request to advertise a public
hearing.
C-5
A report of the Water Resources Committee recommending that a public
hearing be advertised on the sale of surplus City property identified as Official
Tax No. 4013701, and, lacking any comments to the contrary, approve
conveyance of the property to the highest bidder.
RECOMMENDED ACTION:
File #2-166-468
Concur in request to advertise a public
heating.
C-6 Qualification of the following persons:
Rochelle S. Nolan as a member of the Roanoke City Public Library
Board for a term ending June 30, 2003; and
File #15-110'323
William M. Hackworth as City Attorney, James D. Grisso as Director
of Finance, and Mary F. Parker as City Clerk for the City of Roanoke for
terms of two years, each, commencing October 1 2000 and ending
September 30, 2002. '
File #1-15-38-83-209
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTER :
ae
Presentation of the Annual Report of the Mayor's Committee for People
with Disabilities. Christene A. Montgomery, President, Dan Semones,
Co-Chair, Employment Subcommittee, and Gordon Davidson, Co-
Chair, Special Projects Subcommittee, Mayor's Committee for People
with Disabilities.
A request for funds to duplicate the "Common Ground" video for
distribution to the Roanoke City Public Schools was referred to the
City Manager for report and recommendation to Council.
FHe #109=110=353-467
Briefing with regard to the Blue Ridge Technical Academy.
E. Wayne Harris, Superintendent, Roanoke City Public Schools.
Received and filed.
File #467
Dr.
7
de
Request to address traffic calming for Smith Park. E. Duane Howard,
Spokesperson.
The question of whether Wiley Drive will be opened for vehicular
traffic was referred to the City Manager for study and report to
Council.
File #20-67
Request to address sanitation and landscaping issues in certain areas of
the City. Charles Stallings, Spokesperson.
Mr. Stallings was not present.
File #66
0
0
PETITIONS AND COMMUNICATIONS: NONE
REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. A report recommending that Council concur in proposed Capital
Maintenance and Equipment Replacement Program expenditures.
Concurred in the recommendation.
File 0270-472
A report recommending extension of the contract with Robinson
Pipe Cleaning Co. for removal, transportation and disposition of
digested lag##ned sludge from the City's Water Pollution Control
Plant, for a period of one year from October 1, 2000 through
September 30, 2001.
Adopted Ordinance No. 35076-100200. (7-0)
File #27-60
A report recommending appropriation of funds in the amount of
$750,000.00, from Sewage Fund retained earnings.
Adopted Budg. e.t Ordinance 35077-1.00200. (6-0, Council
Member Bestpltch abstained from voting.)
File #27-60
A report recommending authorization to execute a two-year
agreement with Appalachian Power Co., dgo/a American Electric
Power, establishing electrical rates and terms of services
commencing July l, 2000 through June 30, 2002.
Adopt. ed Resol.ution 35078-100200. (6-0, Council Member
Bestpltch abstained from voting.)
File #29
A report recommending acceptance of grant funds from the
United States Department of Health and Human Services for the
Sanctuary Runaway and Homeless Youth Outreach Program, in
the amount of $106,606.00; and appropriation of funds in
connection therewith.
Adopted Budget Ordinance No. 35079-100200 and Resolution
No. 35080-100200. (7-0)
Mr. ~M.~a .rfln Jeffrey, 517 Rutherford .Avenue, N. E., asked if
the C,ty is re.qmre~ to prov~d.e, ma. tchmg, funds for the. grant,
and, ff so, which City budget hne item will be responsible for
providing the matching funds.
File #22-60-304.305
A report recommending authorization to participate in the
Certified Crime Prevention Community Program, which is
administered by the Virginia Department of Criminal Justice
Services.
Adopted Resolution No. 35081-100200. (7-0)
be
Mr. Martin Jeffrey, 517 Rutherford Avenue, N. E., inquired
~a.s to spec. ific activities to be addressed in the program and if
mere will be an opportunity for citizens to receive
information.
File 05-236
A report recommending appropriation of $43,550.00, in
connection with State aid to public libraries.
Adopted Budget Ordinance No. 35082-100200. (7-0)
.M.r. Marti.n. Jeffrey, 517 Rutherford Avenue, N. E., inquired
'f fund. s v~U be allo.cate~ to each branch library, and~ if so
how will the determination be made. '
File 060-323
A report recommending appropriation of funds, in the amount of
$12,000.00 in connection with the EMS Computer Block Grant.
Adopted Budget Ordinance No. 35083-100200. (7-0)
File 060-236-354-472
CITY ATTORNEY:
A report lxansmitting measures authorizing issuance by the City
of its general obligation bonds to fund improvements at Preston
Park Primary School, Grandin Court Elementary School and
Garden City Elementary School.
Adopted Resolution Nos. 35084-100200, 35085-100200, and
35086-100200. (7-0)
Mr. Martin Jeffrey, 517 Rutherford Avenue, N. E., inquired
as to the total amount of general obligation bonds to be issued
by the City.
File 053-467
l0
e
DIRECTOR OF FINANCE:
1. Financial report for the month of August 2000.
Received and filed.
File #1-10
REPORTS OF COMMITTEES:
a#
A report of the Water Resources Committee recommending that the City
Manager be authorized to execute appropriate documents to acquire all
property rights needed for construction of the Tinker Creek Greenway.
Council Member Linda F. Wyatt, Chair.
Adopted Ordinance No. 35087-100200. (7-0)
File #2-379-468
A report with regard to the Hotel Roanoke Conference Center
Commission's capital budget for fiscal year 2000-2001. lames D.
Grisso, Treasurer, and .tames D. Ritchie, Commissioner.
Adopted Budget Ordinance
35089-100200. (7-0)
File 060-247
35088-100200 and
Resolution No.
7. UNFINISHED BUSINESS:
A report of the City Manager in connection with the inswuctions of
Council regarding a written cooperation agreement between the City and
the Art Museum of Western Virginia for funding for the Art
Museum/lMAX Theatre project.
Adopted Budget Ordinance
35091-100200. (7-0)
File 060-277-450-538
35090-100200 and Resolution No.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
Ordinance No. 35070, on second reading, amending proffered
conditions on a certain tract of land containing 0.40 acre, more or less,
lying at the southeast corner of the intersection of Peters Creek Road
and Lewiston Street, N. W., located at 3509 Peters Creek Road, Official
Tax No. 6421133; and repealing proffered conditions accepted in
Ordinance No. 29414 adopted on January 17, 1989.
Adopted Ordinance No. 35070-100200 on second reading. (7-0)
File #51
be
Ordinance No. 35071, on second reading, rezoning certain property
located at 3806 Thirlane Road, N. W., designated as Official Tax No.
6520105, from RA, Residential Agricultural District, to LM, Light
Manufacturing District, subject to certain conditions proffered by the
petitioner.
Adopted Ordinance 35071-100200 on second reading. (7-0)
File #51
Ordinance No. 35073, on second reading, permanently vacating,
discontinuing and closing a .variable length and width portion of
Shenandoah Avenue, N. W., extending in a westerly direction from
Williamson Road, N. W.
Adopted Ordinance No. 35073-100200 on second reading. (7-0)
Ftc #514
de
A Resolution designating a Voting Delegate and Alternate Voting
Delegate for the Annual Business Session and meetings of the Urban
Section of the Virginia Municipal League and designating a Staff
Assistant for any meetings of the Urban Section.
Adopted Resolution 35092-100200. (7-0)
File #17-132
0
MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
vCO.u, ncil Member Wyatt commended the citizens of the Roanoke
alley on the way. they responded to the tragic death .of Mr. Danny
Overstreet on Frnday, September 22, 2000. She advised that at a
recent meeting of the Legislative Committee, she requested that the
City include legislation in the 2001 Legislative Program adding
sexual ornentation to those groups that are included in non-
discrimination legislation policies and procedures. Additionally, she
requested that the City Manager and the City Attorney review the
City's policies and procedures to insure that the City is in
compliance.
File #5-11-137-411
Having recently returned from a visit to Germany, Council Member
Bestpitch brought greetings to the citizens of the City of Roanoke
and the Members of City Council from citizens and officials of the
City of Nuremberg and the Town of SchHengen.
File #132
be
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HE G OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS TI:HS TIME AS A PRIORITY FOR CITIZENS
TO BE HE~. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Ms..Evelyn D. B. ethel, 3.5. Patton Avenue, N. E., advised t · ·
receive the printed City Cou-A:, ......... hat cmzens do not
Saturday before the Monday C~,~;~ugen~.U-a un..m late. Friday or early
· . ? cn meeung which does not allow
s~fficlent time to re. view agenda Items, arrive at s eciflc ·
City staffand obtain answers befo-~ -,-- .~.-- -. p .. questions, contact
citizens have very little time to o~':-~'tue ~l~.lsouncn mee,ti.n.g; therefore,
·. ~Jer input. ~he stated th · ·
to learn !.hat cmzens are now being requested to a-'~---a-t ~ IS dl~.turbI, ng
agenna Item num iff ~x,~.__ .. . _ uuress c'ouncll un~ler
· her -.., ,JL,.:r r~ear~n s of C*' ·
trad,tionally been used in the,~ast fo .... .---g .... ltiz_ens, w_hsch has
..... t- ,,- non agenua Items· In t .
snqulred ff citizens ' s,~ on..,._., ~_ ..... he future, she
· will
or five minutes total for aH it ........ P tern to be addressed
· . z:ms to ne atltlressed. She re uest
City Councd agenda be ,,ubli-~-~-.-' .... . -. q ed that the
· t. ~tacu an lne l(oanoKe 'l'imes_.
File 0132
Mr. Ma~.r~i. n Jeffrey, 517 R. utherford Avenue, N. E., encoura ed citize
attend City Council meetinos_ obtai.- ~A..,__ _,,, .. g.. ns to
raise questions as the-. dee~ ~ ..... ~ ,.o~,.~ o~ ~,ouncn agencla Items. and
He advised that there are certain witnesses to the James Minor motorcycle
accident, whose names will be °Iven to
..... _ . _ ~- ~ ~.aty ~vianager, and asked that
als .w~.tnesses ne Interviewed because there are certain unanswered
questions that should be addressed.
File #5-132
The meeting was declared in recess at 5:30 p.m. to go into closed session and
the meeting reconvened.
CERTIFICATION OF CLOSED MEETING. (7-0)
The following persons were appointed to fill vacancies:
Randall Scott
Sharon Metzler -
Gloria EHiott -
Melvin Sanders -
Roanoke Neighborhood Partnership
Steering Committee
Special Events Committee
Special Events Committee
City of Roanoke Pension Plan, Board of
Trustees
14
Elizabeth Neu,
Chief, Economic
Development
Economic Development Commission
New River Valley Commerce Park Study
Committee
Roanoke Valley Convention of Visitor's
Board of Directors.
A motion was unanimously adopted to waive the City residenc
reqmrement f~r Ms. Metzler and Ms. Elliott as members of the Speci~
Events Committee.
File #15-293-317-429-450-488-526
cC0uncil Member Harris was annointt~d
ouncil's Personnel Committee. '-'- ...... as Chairperson of the City
File #132
he ma. tter of appointment ofa Visio~ 2001 Co.mprehensi.ve.Plan Advisory'
o. mmittee was referred ba.ek to the C,ty P!ann~ng Comm,ssmn for review,
sa~d revised list to be submitted to Council at ~ts next regular meeting on
Monday, October 16, 2000.
File #200-424
· , u~tOlSER 10, 2000, AT 12:00 NOON
~WH/CH TIME CITY COUNCIL IS SCItE~-~ ,,-- ...... , AT
RO ~ F S~ER~SO~ AT
during the past decade, many effective new medications for severe
mental illness have been developed, and genetic discoveries and
progressive brain research continue to move closer to sound medical
answers for living with or preventing severe mental illnesses; and
WHERE,,
science has greatly expanded the understanding and treatment of
severe mental illnesses; and individuals with these disorders, though
once forgotten in back wards of mental institutions, have a chance at
reclaiming full and productive lives, but only if they have access to
treatments, services and programs that are vital to recovery; and
WHE~,
depression, bipolar disorder, schizophrenia, and obsessive-
compulsive disorder account for an estimated twenty percent of the
world's total disability resultingfrom all diseases and injuries; and
for every U. S. taxpayer dollar spent on medical research, less than
one cent is allocated to schizophrenia, one of the most disabling
mental illnesses; and
as underscored by U. S. Surgeon General David Satcher in his 1999
landmark report on mental health, stigma toward mental 'illness
remains a pervasive and potentially lethal barrier to mental illness
recovery.
NOFF, THEREFORE, L Ralph IC Smith, Mayor of the City of Roanoke, Virginia,
in order to increase public awareness of severe mental illness and to promote greater
understanding for those who suffer from the potentially disabling symptoms of these
disorders, do hereby proclaim October I - 7, 2000, throughout this great
All-~4merica City, as
MENTAL ILLNESS AWARENESS WEEK.
Given under our hands and the Seal of the City of Roanoke this second day of
October in the year two thousan&
WHEREAS,
smoke and poisonous gases are the leading causes of death in fires,
killing a person long before the flames; and underestimating the
power of fire and the time required to escape a home fire place
people at severe risk of fire death and injury; and
WHEREAS,
developing and regularly practicing a complete home fire escape
plan that includes everyone in the household knowing two ways out
of each room, having an outdoor location where everyone will meet,
and memorizing the local fire department's emergency telephone
number, is critical to safely escaping afire; and the Fire Prevention
Week 2000 theme, "Fire Drills: The Great Escaper.", emphasizes the
importance of having a complete escape plan and physically
practicing it regularly; and
WHEREAS,
NFPA, the official sponsor of Fire Prevention Week, has documented
almost sixty lives saved as a direct result of participation by families
in "The Great Escape" over the past two years; and has for almost
eighty years, successfully joined North American fire departments
each year during Fire Prevention Week in a shared mission of
making the public safer from fire; and
WHEREAS,
Roanoke Fire-EMS is dedicated to the safety of life andpropertyfrom
the devastating effects of fire and is joined by other concerned
citizens, as well as other emergency service providers, safety
advocates, businesses, schools, service clubs and organizations, in
their fire safety efforts.
NOIF, THEREFORE, L Ralph K. Smith, Mayor of the City of Roanoke, Virginia,
to commemorate the Great Chicago Fire of 1871 which killed more than 250
persons, lefi 100, 000 homeless and destroyed more than 17, 400 buildings, do hereby
proclaim the week of October 8 - 14, 2000, throughout this great All-America City,
FIRE PREVENTION ~rEEK.
Given under our hands and the Seal of the City of Roanoke this second day of
Oc'tober in the year two thousand.
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
CITY OF
ROANOKE
m ifil
WltEREA&
during the year 2000, an estimated 182,800 new cases of female
breast cancer will be diagnosed in the United States and more than
40,000 women will lose their lives, including 1,000 in the
Commonwealth of Virginia; and
an estimated 1,400 new cases of male breast cancer will be
diagnosed this year and 400 will die of the disease; and
early detection and prompt treatment can significantly reduce the
suffering and deaths caused by this disease; and
mammography, an "x-ray" of the breast, is recognized as the single
most effective method of detecting breast changes that may be cancer
long before physical symptoms can be seen or felt; and
the National Breast Cancer Awareness Month program is dedicated
to increasing public knowledge about the importance of early
detection of breast cancer.
NOt~, THEREFORE, I,, Ralph K Smith, Mayor of the City of Roanoke, Virginia,
do hereby proclaim October 20, 2000, as National Mammography Day and
the month of October throughout this great All-America City, as
NATIONAL BREAST CANCER AWARENESS MONTH.
Given under our hands and the Seal of the City of Roanoke this second day of
October in the year two thousand
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
the white cane is widely recognized as a symbol of independence for
people who are blind or visually impaired, and has provided freedom
to generations ofblind Americans by enabling them to move through
their communities with greater ease, confidence, and safety; and
WHEREAS,
the late Dr. Kenneth Jernigan, former President of the National
Federation of the Blind, was an early advocate of the white cane and
the full integration of blind people into every aspect of society; Dr.
Jernigan used the white cane himself and recognized its power as a
means to allow blind people to leave the confines of their homes to go
to school, to work, and to be active participants in their communities;
and
WHEREAS,
today, many barriers to full inclusion for blind Americans have been
dismantled through enormous advances in technology which have
provided tools such as voice recognition software, computer screen
readers and braille translators to assist the blind in carrying out their
responsibilities on the job; and
WHEREAS,
the Congress, by joint resolution approved on October 6, 1964, has
designated October 15 of each year as "White Cane Safety Day" to
honor the achievements of blind and visually impaired citizens and
to recognize the significance of the white cane in advancing
independence.
NOW, THEREFORE, L Ralph K. Smith, Mayor of the City of Roanoke, Virginia,
in recognition of the significance of the white cane in advancing independence for
the blind and visually impaired, do hereby proclaim Sunday, October 15, 2000,
throughout this great All-America City, as
WHITE CANE SAFETY DA Y.
Given under our hands and the Seal of the City of Roanoke this second day of
October in the year two thousand.
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
October 2, 2000
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members of
the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Ralph K. Smith
Mayor
RKS:sm
H:~Agenda. OO~Exe. Ses on vacancies.wpd
'RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
October 2, 2000
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members of
the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss a special award, being the annual Citizen
of the Year Award, pursuant to Section 2.1-344 (A)(10), Code of Virginia (1950), as
amended.
Ralph K. Smith
Mayor
RKS:sm
H:~Agenda 00~xecutive Session.wpd
Roanoke City Council
Regular Agenda Report
October 2, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Lease of City Property - Coyner Springs
The attached staff report was considered by the Water Resources Committee at its
regular meeting on September 18, 2000. The Committee recommends that Council
authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of an appropriate document to lease for a five year
term the above City-owned property.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFVV:afm
Attachments: 1
CC:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Ned B. Jeter, 181 Blue Ridge Blvd., Roanoke, VA 24012
#00-367
Water Resources Committee
Regular Agenda Report
September 18, 2000
To: e/l~l.~em~bers, Water Reso ces C m itte
From: ~ Kit B. Kiser, Dire~t.o.,~ff'~lfllities & Operations
thru Darle~j~)~l'ia~, City Manager
/'/'
Subject: Lease of ~'ity Property - Coyner Springs
Background:
Property located northwest of the former City Nursing Home at Coyner Springs has
been leased for agricultural purposes to several individuals since the early 1970's.
Through the years the City has reduced the size of the leased tract, which is now
approximately 7.41 acres. See Attachment 1 for map of area. The current lease with
Richard B. and Ned B. Jeter has expired. The Jeters, who have leased this tract since
April 20, 1982, have requested that they be granted a five-year lease under essentially
the same terms as their previous lease. See Attachment 2.
Considerations:
Farming of the tract serves the primary purpose of keeping it cleared and eliminating
the need for City forces to keep it cleared and mowed. Lease rate is Ten Dollars ($10)
per acre per year. Lessee will be required to maintain fencing as necessary and
assume all liability for damage to and by their actions or actions of their livestock,
machinery, equipment, employees, and guests. Liability insurance to be provided by
Lessee shall be as specified in Attachment 3.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of an appropriate document to lease for a five-
year term the above City-owned property.
DLB/KBK/SEF
Attachment(s): 3
CC:
VVilliam M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H:\USER\COMMON\Council\Fitton~J ETER.VVPD
#00-367
.,i
ATTACHMENT 1
A'~'ACHMENT 2
RICHARD B. JETER
181 Blue Ridge Blvd.
Roanoke, VA 24012
977-5314
August 2, 2000
Sarah E. Fitton
Engineering Coordinator
Room 350, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Dear Ms. Fitton:
This letter is to advise you that we intend to continue leasing the 7.41 acres of land at
Coyner Springs. We would like to request that we be able to lease the property for a
term of five years. Please advise us if this is acceptable to you.
Thank you for your consideration in this matter.
Sincerely,
ATTACHMENT 3
INSURANCE REQUIREMENTS
FOR AGRICULTURAL LEASES
Lessee shall obtain liability insurance coverage with respect to claims arising out of the
subject matter of this agreement. The amount of such insurance shall not be less than:
A. General aggregate $1,000,000
B. Products - Completed/Operations Aggregate $1,000,000
C. Personal and Advertising Injury $1,000,000
D. Each Occurrence $1,000,000
Eo
Above amounts may be met by umbrella form coverage in a minimum amount of
$1,000,000 aggregate; $1,000,000 each occurrence.
Lessee shall name the City, its officers, agents, employees and volunteers as additional
insured as its interests may appear on the above policy. Such coverage shall not be
canceled or materially altered except after thirty (30) days prior written notice of such
cancelation or material alteration to the Assistant City Manager for Operations of the
City of Roanoke.
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to renew an existing lease of City-owned property located
northwest of the former City Nursing Home at Coyner Springs with the existing tenants for farming
of the land.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on October 16, 2000, commencing at
7:00 p.m., in the Lecture Hall of the Governor's School at Patrick Henry High School, located at
2102 Grandin Road, S.W.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this 3111) day of October, 2000.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, October 8, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:\NOTICE-WRC-CCkNL-CoynerSpringsProp-Jeters-PH' I 0-16-00
Roanoke City Council
Regular Agenda Report
October 2, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Lease of City Property - Old Fire Station #6
The attached staff report was considered by the Water Resources Committee at its
regular meeting on September 18, 2000. The Committee recommends that Council
authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of an appropriate document to lease for a five year
term the above City-owned property, in a form approved by the City Attorney.
Respectfully submitted,
Linda F. VVyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
CC:
Mary F. Parker, City Clerk
William M. Hackworth, City Attomey
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
#00-368
Water Resources Committee
Regular Agenda Report
September 18, 2000
To:
From:
Subject:
rylembers. Water Resources Committee
/~B. i~iser, Director of Utilities &~
thru Darlene L. Burch~__.~C~a~er
Lease of City Property, Old Fire Station
Background:
Property located at 1015 Jamison Avenue, S.E. has been leased to the Southeast
Action Forum or its predecessor since 1980. The current lease has expired. The
Southeast Action Forum has requested that they be granted a new five-year lease
under the same terms as their previous lease. See Attachment 1.
Considerations:
The Southeast Action Forum serves the primary purpose of maintaining the property
and reducing the need for City forces to provide maintenance. Paragraph 2 of the
lease provides that the Lessee shall be responsible for, without limitation, any repairs to
or maintenance of plumbing or electrical systems as well as all interior design, painting,
carpeting or other such items. The lease rate is One Dollar ($1.00) per year. Lessee
will be required to provide liability insurance as specified in Attachment 2.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of an appropriate document to lease for a five-
year term the above City-owned property, in a form acceptable to the City Attorney.
DLB/KBK/SEF
Attachment(s): 2
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H :\U SER\COMMON\CounciI\Fitton\FIREST~.WPD
#00-368
SOUTHEAST ACTION FORUM
1015 JAMISON AVENUE S.F..
ROANOKE, VIRGINIA 24013
ATTACHMENT 1
ATTACHMENT 2
INSURANCE REQUIREMENTS
Southeast Action Forum, Inc. agrees that it will protect, indemnify and save harmless
the City from the claims of all persons arising as the result of the activities of the South-
east Action Forum, Inc., its members, employees, and agents, in the leased premises
and on the accompanying grounds, and that it will secure, maintain, pay for and keep in
force, until the expiration of this lease, commercial general liability insurance written on
an occurrence basis with a limit of no less than $1,000,000 (one million dollars). South-
east Action Forum, Inc. shall name the City of Roanoke, its officials, officers, employ-
ees, agents and volunteers as additional insureds on said policy, and shall provide the
City with a copy of the certificate of insurance prior to July 1 of each year of the lease.
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to lease City-owned property located at 1015 Jamison
Avenue, S.E., (the Old Fire Station #6) to the Southeast Action Forum under the same terms and
conditions as their previous lease at the same location.
Pursuant to'the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on October 16, 2000, commencing at
7:00 p.m., in the Lecture Hall of the Governor's School at Patrick Henry High School, located at
2102 Grandin Road, S.W.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this 3RU day of October, 2000.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, October 8, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:\NOTICE-WRC-CCLN-L-JamisonAve to SE Action Forum - PH-IO-16-00
Roanoke City Council
Regular Agenda Report
October 2, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Surplus City-owned Property, Tax No. 4013701
The attached staff report was considered by the Water Resources Committee at its
regular meeting on September 18, 2000. The Committee recommends that Council
authorize the advertisement of the City-owned parcel identified by Tax No. 4013701 for
sale at a minimum price of $10,000 and authorize a public hearing on the sale of
surplus property. Lacking any comments to the contrary, approve the conveyance of
the property to the highest bidder. Purchaser is to be responsible for all title work,
surveying, plat preparation, and preparation of legal documents, in a form acceptable to
the City Attorney.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
CC:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
#00-370
T ~
Water Resources Committee
Regular Agenda Report
To:
From:
Subject:
September 18, 2000
Uemb~s~,~,ater Resources Committee
· ser, Uir~ctor of Utilj~s ~&,~'~ns
thru Darlene L~~~l[l~a~n~-ger ....
Surplus City-o~v'ned Propert~
Tax No. 4013701
Background:
Property is located at the corner of Bullitt Avenue and Sixth Street, S.E., and was ac-
quired by the City in 1965. It is in a residential area (RM-2) and contains approximately
11,000 s.f. The lot has been assessed by the Office of Real Estate Valuation for
$10,000. City policy requires surplus property to be advertised and sold to the highest
bidder if property can be used to construct a separate structure.
Considerations:
The property is no longer needed by the City. The City would be relieved of the cost of
continued maintenance of the property. Sale of the property will produce income for the
City and will return the property to the tax base.
Recommended Action(s):
Authorize the advertisement of the City-owned parcel identified by Tax No 4013701 for
sale at a minimum price of $10,000 and authorize a public hearing on the sale of sur-
plus property. Lacking any comments to the contrary, approve the conveyance of the
property to the highest bidder. Purchaser is to be responsible for all title work, survey-
ing, plat Preparation, and Preparation of legal documents, in a form acceptable to the
City Attorney.
DLB/KBK/SEF
Attachment(s): I
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H:\USER\COMMON\CounciI\Fitton\SURPLUS 1 .VVPD
#00-370
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to sell surplus City-owned property located at the comer of
Bullitt Avenue and Sixth Street, S.E., to the highest bidder.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on October 16, 2000, commencing at
7:00 p.m., in the Lecture Hall of the Governor's School at Patrick Henry High School, located at
2102 Grandin Road, S.W.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this :~ltn day of October, 2000.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, October 8, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
N:\CADC2qotices2qS-SurplusProp-Bullitt & Sixth St - PH-10-16-00
MARY F. PARKER, CMC
civff Cle~k
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: ¢lerk@¢i.roanoke.va. us
STEPHANIE M. MOON
~ Ci~ Cl~k
October 4, 2000
File #15-110-323
Michael L. Ramsey, Chairperson
Roanoke Public Library Board
3015 Carolina Avenue, S. W.
Roanoke, Virginia
Dear Mr. Ramsey:
This is to advise you that Rochelle S. Nolan has qualified as a member of the Roanoke
City Public Library Board for a term ending June 30, 2003,
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
pc:
Emily Keyser, Acting Director, Department of Libraries
Stephanie M. Moon, Deputy City Clerk
'00 ~.'.,,.~., - '[g P3:47
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Rochelle S. Nolan, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke City Public Library Board for a term
of three years beginning July 1,2000, and ending June 30, 2003, according to the best
of my ability. (So help me God.)
Subscribed and sworn to before me this /~day of..~-/~2000.
ARTHUR B. CRUSH, III, CLERK
BY
,DEPUTY CLERK
C:'x/VIyFiles\j une 19.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, James D. Grisso, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as Director of Finance of the City of Roanoke for a term of two years, commencing
October 1, 2000, and ending September 30, 2002, according to the best of my ability.
So help me God.
Subscribed and sworn to before me thisc~.oc/day of ~-~_~-~- 2000.
ARTHUR B. CRUSH, III, CLERK
BY
, DEPUTY CLERK
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William M. Hackworth, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as City Attorney of the City of Roanoke for a term of two years,
commencing October 1, 2000, and ending September 30, 2002, according to the best
of my ability. So help me God.
Subscribed and sworn to before me thCT~_~d~d00.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mary F. Parker, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as City Clerk of the City of Roanoke for a term of two years, commencing October
1,2000, and ending September 30, 2002, according to the best of my ability. So help me
God.
Subscribed and sworn to before me thi~'~-~day of~ 2000.
ARTHUR B. CRUSH, III, CLERK
,DEPUTYCLERK
CITY OF ROANOKE
Office of the C~ty Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #109-110-353-467
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
October 2, 2000, Christene A. Montgomery, President, Mayor's Committee for People with
Disabilities, presented the Annual Report.
A request for funds to duplicate the
Roanoke City Public Schools was
recommendation to Council.
"Common Ground" video for distribution to the
referred to the City Manager for report and
Sincerely,~)~~ ~'~' ~~
Mary F. Park~er, CMC
City Clerk
MFP:vbc
pc;
Christene A. Montgomery, President, Mayor's Committee for People with
Disabilities, 622-A Walnut Avenue, S. W., Roanoke, Virginia 24016
To:
FROM:
DATE:
RE:
ALL ELECTED OFFICIALS
PEOPLE WITH DISABILITIES
TODAY AND EVERYDAY
SUPPORT THE AMERICANS WITH DISABILITIES ACT (ADA)
SPIRIT OF ADA PLEDGE FOR ELECTED OFFICIALS AND POLICY MAKERS
I do hereby pledge to support the goals of equality of opportunity, full participation,
independent living and economic self-sufficiency for all people with disabilities, and to
honor the 10th anniversary of the Americans with Disabilities Act (ADA) and the 25th
anniversary of the Individuals with Disabilities Education Act (IDEA) by renewing my
personal commitment to the following:
· Full implementation of and compliance with the federal civil rights laws ADA and IDEA;
· Increased outreach and technical assistance so that people with disabilities and fami-
lies are educated on their dghts under ADA and IDEA; and
· Adequate funding for monitoring, oversight and enforcement of ADA and IDEA.
By promoting the goals of ADA and IDEA, I hereby reaffirm my pledge to an America that lives
up to the promise of liberty and justice for all.
Signed:
Date:
Address:
Phone: Emaih
Please mail to:
Amedcan Association of People with Disabilities (AAPD)
1819 H Street, Suite 330
Washington, DC 20006-3603
202/757-0473 (Fax)
You may also sign the pledge on-line at: www. spiritofada.org
5
MAYOR'S COMMITTEE FOR PEOPLE WITH DISABILITIES
BY-LAWS
SEPTEMBER 21, 20001DECEMBER 21, 2000
ARTICLE I
NAME
Section 1
The name of this organization shall be the "Mayor's Committee for People with Disabilities."
ARTICLE II
PURPOSE
Section 1
To stimulate the development of maximum opportunities for people with disabilities' and to
encourage their full participation in the life of the community. To support this mission, the
Committee shall operate on a year-round basis, with promotional efforts targeted'to the
quality of life for citizens with disabilities.
Section 2
To cooperate with the federal and state parent organizations in utilizing recommended
methods for promoting the overall well-being of people with disabilities.
Section 3
To cooperate with other local civic and community groups in efforts to maximize
opportunities for citizens with disabilities.
Section 4
To provide guidance to the Mayor, City Council Members, City Officials, and others
concerned with issues affecting citizens with disabilities.
Page 1 of 4
ARTICLE III
OFFICERS AND MEMBERS
Section 1
The Committee Chairperson and Vice-Chairperson will be appointed yearly by the Mayor
of the City of Roanoke. The Steering Committee may make recommendations for
Chairperson and Vice-Chairperson to the Mayor with the final decision being that of the
Mayor. The Chairperson and Vice-Chairperson may succeed themselves as many times
as the Mayor designates. The Chairperson and Vice-Chairperson are to be appointed in
December each year to assume duties of their office, effective January 1.
Section 2
There shall be a Secretary provided by the City as staff support to the Mayor's Committee
for People with Disabilities. The Steedng Committee will appoint a member from the
Steering Committee to serve as Treasurer. :
Section 3
Members of the Mayor's Committee for People with Disabilities will be volunteers from
government, industry, private agencies, civic clubs, veterans organizations, and private
citizenry.
Section 4
With the exception of the Secretary, all officers and members are to serve voluntarily.
ARTICLE iV
SUBCOMMITTEES
Section 1
The Steering Committee shall appoint subcommittee chairpersons from the General
Membership who wilt, in tum, solicit members from the General Membership.
Subcommittees will be comprised as follows: Employment, Membership, Public Relations,
Recreations, Special Projects, and Transportation. The Subcommittee Chairpersons will
be appointed in December each year to take effect on January 1.
Section 2
The Steedng Committee will coordinate the work of the subcommittees; provide a central
point for clearance of all Committee activities and issues; determine direction and progress
and recommend accordingly to the General Membership. The Steedng Committee will be
composed of the current chairperson, current vice-chairperson, immediate past
chairperson, subcommittee chairpersons and subcommittee co-chairs of the Mayor's
Committee for People with Disabilities. Written resignations will be required from Steedng
Page 2 of 4
Committee members to resign, and must be submitted to the Steedng Committee. To fill
vacancies on the subcommittees due to resignations the Steedng Committee shall appoint
subcommittee chairpersons from the General Membership. Vacancies due to resignation
of the Committee Chairperson and Vice-Chairperson will be filled by appointment of the
Mayor of the City of Roanoke. All decisions will be approved by a majority vote of the
General Membership present at the next General Membership meeting.
Section 3
Subcommittee membership will be established at the first quarterly General Membership
meeting of each calendar year. Membership will be solicited relative to the specific annual
Committee objectives. Subcommittees shall meet at least quarterly and provide written
summary of their activities to the Chairperson no later than two (2) weeks prior to the
General Membership Quarterly Meeting for dissemination to the membership at large.
Subcommittee members will be encouraged to serve from year to year to provide continuity
to the work of the overall Committee. New members may volunteer for subcommittee
membership at anytime during the year.
Section 4
Subcommittees may, as deemed appropriate and necessary, invite other community
groups and interested, individuals to assist in subcommittee work.
ARTICLE V
MEETINGS
Section I
There shall bea minimum of four General Membership meetings each year, called by the
Chairperson. The agenda for these meetings will be determined by the Steering
Committee and will include educational programming.
Section 2
At the first quarterly meeting of the calendar year, membership will consider and adopt the
bylaws, mission, goals and objectives of the Committee and membership for the
Subcommittees will be established,
Section 3
At the final quarterly meeting of the calendar year, officers and subcommittee chairpersons
will be approved by a majority vote of the General Membership present at the meeting.
Page 3 of 4
ARTICLE VI
AMENDMENTS
These By-Laws may be repealed or amended by a request of the Steedng Committee to
the General Membership and a vote of two-thirds of the General Membership present at
any General Membership meeting. Any proposed change(s) made to the By-Laws will
require approval by a vote of two-thirds of the General Membership present at two
consecutive General Membership meetings. The Chairperson will notify the Membership
of such meeting and shall specify the proposed changes.
The By-Laws under date of September 21, 2000/December 21,2000 were presented by
the Steedng Committee of the Mayor's Committee For People With Disabilities at two
consecutive General Membership meetings on September 21, 2000 and December 21,
2000 and have been approved by a two-thirds majodty vote of the membership in
attendance at said meetings. The By-Laws under date of September 21,2000/December
21, 2000 supersede all previous versions of Mayor's Committee For People With
Disabilities By Laws.
Given under our hands this
day of
in the year 2000.
Chairperson
Secretary
Page 4 of 4
MAYOR'S COMMITTEE
FOR PEOPLE WITH DISABILITIES
Report to City Council October 2, 2000, 3 p.m
It is an honor to appear here today and to be able to thank City Council
and City staff for your help with the many projects of the Mayor's
Committee this year. In June, Shauna Hudson and our parks and Rec.
staff did an excellent job of making our annual picnic an enjoyable
experience. We were pleased to be able to meet Mayor Smith, Mr.
Bestpitch, Mr. Carder, and Ms. Burcham. We thank you for taking time
from your busy schedules to visit with us at our picnic.
There is not enough time to thank everyone who has worked for and with
us this year but we must thank our City Attorney, Mr. Hackworth for
reviewing our By-Laws and providing us with much needed suggestions,
(a copy has been given to you); Ms. Johnson, Secretary to the Mayor, for
answering calls for help so cheerfully; and, Ms. Parker, our City Clerk,
for her invaluable assistance. We are very pleased to have Mr. Hudson as
our liaison to City Council. We appreciate his interest and support.
We are glad for your response to the need for closed captioning of City
Council meetings and Roanoke City Show. It is our understanding that
this expense has been included in RVTV's current budget. We have been
told that Roanoke County shows will be closed captioned beginning this
month. We hope that the City's programs will be captioned when you
move back to Council Chambers.
We would like to invite you to attend the Rising Expectations
Independence Expo (our tenth year) at Valley View Mall on October 19
from 10 a.m. to 4 p.m. There will be more than 50 vendors displaying
products and services for seniors and people with disabilities and three
related workshops presented. We will display art produced by local high
and junior high school students for our "Abilities Can Be Different" art
contest. This is the third year for our school contest and it has proven to
be an excellent tool to introduce our students to disability concerns (see
flyers).
Each City Council member has been provided a copy of a video produced
by Elaine Simpson at RVTV titled "Common Ground." This video is
closed captioned. It is an introduction to disability and aging issues. It
features our neighbors, people who live and work in Roanoke City,
Roanoke County and Salem. There is no way I can praise Elaine and her
crew enough for the excellent job they have done producing this video.
We searched long and hard to find someone to do this video. We were
very lucky the project was adopted by the Roanoke County Seniors and
Challenged Citizens Commission. The video could not have been done
without the work of the Commission and Debbie Pitts and Elaine
Simpson. In my opinion, it is a masterpiece.
The Mayor's Committee, with an unanimous vote at our September
meeting, asked that I request funding from the City so that we can
provide this video to our schools, libraries and other organizations that
could benefit. We hope that each of you have viewed the video. We are
sure that you will agree that it is an excellent educational tool. How do
we make a request to Roanoke City for $1000 to cover this reproduction
cost?
We invite each of you to our December 21 General Membership meeting
at 10 a.m. Our quarterly meetings are open to everyone. The ladies at
High Street Baptist Church will serve us a breakfast which is sponsored
by Valley Metro. High Street Baptist Church Members know what
accessibility is about (attitude)--they welcome us with open arms.
This is a very brief recap of our activities and concerns. Thank you for
you attention and support in the past year. We look forward to working
with and for you in the coming year.
Christene A. Montgomery
President, Mayor's Committee
for People with disabilities
MAYOR'S COMMITTEE
FOR PEOPLE WITH DISABILITIES
STEERING COMMITTEE MEMBERS October 2000
PURPOSE: Serves as Governing Board for Mayor's Committee
ROANOKE CITY COUNCIL LIAISON:
Councilman W. Alvin Hudson
PRESIDENT:
Christene A. Montgomery, Community Volunteer
622-A Walnut Avenue SW, Roanoke VA 24016, 540-342-0326
PRESIDENT-ELECT:
(vacant)
PAST-PRESIDENT:
Karen B. Michalski, Blue Ridge Independent Living Center, Inc.
1502-D Williamson Road NE, Roanoke VA 24012, 540-342-1231
PAST-PRESIDENT:
William C. Martin, Paralyzed Veterans of America
210 Franklin Road SW, Roanoke, VA 24011,540-857-2722
EMPLOYMENT SUB-COMMITTEE CO-CHAIRS:
Patricia Miles, Department of Rehabilitative Services
3433 Brambleton Avenue SW, Roanoke VA 24018, 540-776-2715
and
Dan Semones, Department of Rehabilitative Services
3433 Brambleton Avenue SW, Roanoke VA 24018, 540-776-2740
MEMBERSHIP SUB-COMMITTEE CHAIR:
(vacant)
PUBLIC RELATIONS SUB-COMMITTEE CHAIR: Judy Jackson, Community Volunteer
PO Box 13562, Roanoke VA 24035-3562, 540-819-2606
RECREATION SUB-COMMITTEE CHAIR:
Linda Dudley, Verizon (Bell Atlantic Telephone Company)
225 Franklin Road SW, Roanoke VA 24011, 540-982-4050
SPECIAL PROJECTS SUB-COMMITTEE CHAIR:
Gordon P. Davidson, Blue Ridge Independent Living Center, Inc.
1502-D Williamson Road NE, Roanoke VA 24012, 540-342-1231
TRANSPORTATION SUB-COMMITTEE CO-CHAIRS: Curtis A. Andrews, RADAR
PO Box 13825, Roanoke VA 24037-3825, 540-343-1721
and
Donald E. Elder, Department for the Visually Handicapped
210 Church Avenue SW, Suite 308, Roanoke VA 24011,540-857-7122
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 2000
AGENDA ITEM: Request from the Senior and Challenged Citizens Commission for funding the
reproduction of a public awareness video series and an update on commission activities.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: In 1997, the Board of Supervisors appointed the Commission for Senior and Challenged
Citizens to look at the needs of this population in Roanoke County. The Commission has met regularly
since January 6, 1998 looking at a number of topics, but focusing on the issues of Education.
Transportation, Accessible Housing, and the Americans with Disabilities Act (ADA). On July 14, 1998.
the Commission presented two recommendations to the Board. These contained recommendations on
improvements for Special Education services in the County Schools and Transportation services for
citizens through the CORTRAN service.
The Commission has also concluded through their research that many wonderful services are available tbr
citizens; however, in most cases, citizens are not aware of these services. Rather than recommend the
creation of additional services the commission has been working with RVTV to produce a series of public
awareness videos to improve communication with our citizens. We are very pleased to announce that the
first video, Common Ground, has been completed and is the first closed-captioned video produced by
RVT¥. This video prompted RVTV and the valley governments to support closed-captioning of the
broadcasts of city council and board meetings. The second video on Transportation Services for Senior and
Challenged Citizens is under production and will be completed by the end of September. The third video in
the series will be on ADA or education services. We would like to publicly thank RVTV and its dedicated
staff for working with us on the video series.
The Commission is currently working on a recommendation for affordable and accessible housing, ADA
compliance issues, employment for senior citizens and individuals with disabilities, and public awareness.
The public awareness initiative will include seminars, lectures, community meetings, print and broadcast
media.
SUMMARY OF INFORMATION: The Common Ground video is currently running on RVI'V: however.
the Commission would like to distribute it and the subsequent videos to area schools, libraries, clubs.
churches, and organizations. The production of the videos is free through RVTV; however, we are
responsible for duplication and mailing costs. We are requesting permission to reproduce and distribute the
video series and will need $1,000 to cover the expenses of making this available to the public.
FISCAL IMPACT: $1,000
ALTERNATIVES: Do not reproduce and distribute the videos.
STAFF RECOMMENDATION: Staff recommends that the Board provide support and funding for the
Commission's public awareness program for the citizens of Roanoke County.
For Senior Citizens, Children & Adults
with Disabilities, and Their Advocates
10t~ ANNIVERSARY
INDEPENDENCE
EXPO
VALLEY VIEW MALL
Thursday, October 19, 2000
10 a.m. to 4 p.m. Lower Level
ABILITIES CAN BE DIFFERENT
Art Created By Students from Ama Schools on Display Illustrating Abilities of People with Disabilities
FREE FREE
50+ EXHIBITORS
RESOURCES, SERVICES, & TECHNOLOGY to ENHANCE INDEPENDENCE
Consultants & Therapists with Hundreds of Products & Services for You to Examine, Test, & Preview
FREE FREE
SEMINARS
12:30 p.m. HEARING IMPAIRED SERVICES I Deaf & Hard of Hearing Service Center
1:30 p.m. ASSlSTIVE TECHNOLOGY I Woodrow Wilson Rehab Center
2:30 p.m. CHILDREN'S PROGRAMS / Easter Seals Virginia
FREE round-trip transportation to Valley View Mall on October 19th for qualified persons with disabilities in area. Call Valley
Metro, 982-0305 for bus VIP PASS. For CORTRAN/STAR services, call 343-1721 by October 8th to schedule on October 19.
RISING EXPECTATIONS Events are supported entirely by volunteers and donations. We appreciate your comments, suggestions, and support.
Planning Committee Members: Blue Ridge Independent Living Center/Gordon Davidson, Consultant/Walter Sabin, Deaf & Hard of Headng Service
Center/Betti Thompson & Kay Seib, Easter Seals Virginia/Jenifer Toney, Lions Club of New Castle/Paul Paradzinski, Mobility Plus/Clay Highberger, Radford
University T/TAC/Alice Anderson, Roanoke Valley SPCA/Don Thorne, United Home Healthcare/Ken Woodson, US Forest Se~ice, Valley Matro/Terry Russell
& Tabitha Cooper, Valley V*~=w Mall/Mandy York, Virginia Department of Rehabilitative Services/Dan Semones & Patricia Miles, Virginia Dept for the V"mua~y
Handicapped/Debra Helms. Information call Chairperson, Christene Montgomenj, (540) 342-0326.
INDEPENDENCE EXPO
10th
ANNIVERSARY
DESIGN YOUR ENTRY
CONTEST
"ABILITIES CAN BE DIFFERENT"
Open to All High School & Junior High/Middle
School Students in Roanoke City,
Roanoke County, Salem, & Vinton.
Winner from Each School
WIN $25 Gift Certificate & 1s' Place Ribbon
Help Your School Win $50 Gift Certificate
Each Participant Awarded a Certificate of Recognition. All Entries will be
Displayed at Valley View Mall on Thursday, October 19, 2000, at
Rising Expectations Independence Expo.
For Details See .
Your School Contest Coordinator
The purpose of this contest is to increase the awareness of the abilities of people with disabilities.
Entries must be submitted to school contest coordinator no later than 3:00 p.m., October 5, 2000.
RISING EXPECTATIONS Events are supported entirely by volunteem and donations. We appreciate your comments, suggestions, and support.
Planning Committee Members: Blue Ridge Independent Living Center/Gordon Davidson, Consultant/Walter Sabin, Deaf & Hard of I-leafing Service
Center/Betti Thompson & Kay Seib, Easter Seals Virginia/Janifer Toney, Lions Club of New Castle/Paul Paradzinski, Mobility Plus/Clay Highberger, Radford
University T/TAC/Alice Anderson, Roanoke Valley SPCA/DOn Thorne, United H(xne Healthcare/Kan Woodson, US Forest Service, Valley Metro/Terry Russell
& Tab#ha Cooper, Valley V~w Mall/Mandy York, V~g~a Oepadmeet o~ Rehabili~i~e Ser~icas/Dan Semonas & Patricia Miles, V~g~ Oe~t for the %r~ua~y
Handicapped/Debra Helms. Information call Chairperson, Christane Montgomep/, (540) 342-0326.
C/O Blue Ridge ILC
1502-D Williamson Road, NE
Roanoke, Virginia 24012
10~h ANNUAL
INDEPENDENCE
EXPO
'Abilities Can Be Different"
Thursday, October 19, 2000
10 a.m. - 4 p.m.
Valley View Mall, Roanoke
For additional information
call Christene Montgomery
540-342-0326
TTY 711, Virginia Relay
SPONSORED BY
Blue Ridge
Independent Living Center
Deaf & Hard of Hearing
Service Center
Easter Seals Virginia
Lions Club of New Castle
Mobility Plus
RADAR
Radford University
T/TAC
Roanoke Valley SPCA
United Home Healthcare
USDA Forest Service
Valley Metro
Valley View Mall
Virginia Department of
Rehabilitative Services
Virginia Department for the
Visually Handicapped
October 10, 2000
TO:
All Teachers Interested in Disability Awareness
In Roanoke City, Roanoke County, and Salem City
High Schools and Junior High/Middle Schools
RE: Rising Expectations School Art Contest
Please review the attached contest information. We hope that you will help us
with this project and that each of you will give your students an opportunity to
learn more about disability issues and people with disabilities.
Please call me at 342-0326 when your entries are ready. I will need the school
contact person and phone number to schedule pick up. If you have entries and
a problem with the deadline, need more information or additional forms, please
call me. If you need someone within your school system to provide information
please contact:
Mr. Dennis Bevins, Roanoke City Schools Administration Office;
Dr. Linda Weber, Roanoke County Schools Administration Office;
Ms. Dawn Hartless, Salem High School.
Your continued support of our disability education efforts are appreciated.
Thank you for all you do for our community and each of us.
Sincerely,
Christene Montgomery, Chair
RISING EXPECTATIONS
Copy to:
Mr. Dennis Bevins, Roanoke City Schools
Dr. Linda Weber, Roanoke County Schools
Ms. Dawn Hartless, Salem City Schools
INDEPENDENCE EXPO
DESIGN YOUR ENTRY CONTEST RULES
"ABILITIES CAN BE DIFFERENT"
PURPOSE:
The purpose of this contest is to increase the awareness of the abilities of people with disabilities.
demonstrate how you support the theme "Abilities Can Be Different."
Your entry should
DEADLINE:
Entries must be submitted to school coordinator no later than 3:00 p.m., Thursday, October 5, 2000.
SCHOOL COORDINATOR:
RULES:
1. Entries should portray positive image(s) of person(s) with disabilities and increase the awareness of the abilities of
people with disabilities. Entries will be judged on originality, creativity, completeness and accuracy.
2. Entry may be a drawing, painting, picture, poem, narrative, or three-dimensional model portraying individual(s) with
disabilities in slice-of-life situations within the community. Medium used to be selected by entrant.
3. Maximum size of entries can be no larger than standard poster board. If three dimensional entry overall size must be no
larger than 24 inch length, 18 inch depth and 18 inch height. Poems and narratives are to be typed and no longer than one
letter or legal size page with one inch margins and a minimum font of 12cpi.
4. The attached entry form must be completed with entrants name, school, grade, and school coordinator's name; and,
securely attached to back of entry or if three dimensional entry form must be securely attached to bottom of model.
5. Contest open to all high school/junior high/middle school students in Roanoke City, Roanoke County, Salem, & Vinton.
6. Each school with entries is to select one winner from their school. The winner from each school will be awarded a $25
gift certificate and First Place Ribbon. If the winning entry from any school is a team effort, the school coordinator will be
responsible for distribution of the award.
7. A $50 gift certificate will be awarded to the high school and a $50 gift certificate will be awarded to the junior
high/middle school with the most entries.
8. Each participant will be awarded a Certificate of Recognition and all entries received will be displayed at Valley View
Mall on Thursday, October 19, 2000, during the Rising Expectations Independence Expo.
DISBURSEMENT OF PRIZES'
Winners will be announced and awards presented at 11:30 a.m. on Thursday, October 19, 2000, at the Rising Expectations
Independence Expo at Valley View Mall. Unclaimed awards will be delivered to the winner's school by October 31, 2000.
SUPER I NTENDENT OFC
540 853 2951 P.01×01
September 6, 2000
Mrs. Man/F. Parker, CMC
Clerk, City of Roanoke
215 Church Avenue, SW, Room 456
Roanoke, VA 24011-1536
Dear Ms. Parker;
Roanoke City Public Schools is appreciative of the opportunities we have had to present
instructional programs at City Council meetings. The superintendent would like to
present a program regarding the Blue Ridge Technical Academy at the October 2,
2000, 3:00 p.m. City Council meeting.
At your earliest convenience, would you let me know if this item can be included on the
October 2 agenda. Please call me at extension 2381 or feel free to send an e-mail to
clee~_.meil.roanoke.k 12.v_a.us.
I look forward to hearing from you.
Sincerely,
Cindy H. Lee, CPS
Administrative Assistant to the
Superintendent
TOTAL P.O1
SEP-~8-2000 09:30 540 853 2951 98~ P.O1
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #20-67
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke, which was held on Monday,
October 2, 2000, the following persons addressed Council regarding the question of
opening Wiley Drive to vehicular traffic:
E. Duane Howard
Lisa Knappe
Amy Board
Hume Powers
William Lavin
James Armstrong
Sue Snellings
Bob Zimmerman
Debbie White
Amy Beard
Bob Fetzer
508 B Walnut Avenue, S. W.
2220 Westover Avenue, S. W.
912 Winchester Avenue, $. W.
2641 Nottingham Road, $. E.
3062 Carolina Avenue, $. W.
619 Highland Avenue, $. W.
2230 Charlevoix Court, S. W.
1510 Langhorn Street, S. E.
3009 Dover Drive, S. W.
912 Hamilton Avenue, S. W.
2402 Stanley Avenue, $. E.
On motion, duly seconded and unanimously adopted, the question of whether Wiley Drive
will be opened for vehicular traffic was referred to you for study and report to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Darlene L. Burcham
October 4, 2000
Page 2
pc:
E. Duane Howard, 508 B Walnut Avenue, S. W., Roanoke, Virginia 24016
Kit B. Kiser, Assistant City Manager for Operations
George C. Snead, Jr., Assistant City Manager for Community Development
Robert K. Bengtson, Director, Department of Public Works
Wanda B. Reed, Acting Director, Department of Parks and Recreation
Fax
Name:
Organization:
Fax:
Phone:
From:
Date:
Subject:
Pages:
The Honorable W. Alvin Hudson, Jr.
Roanoke City Council Member
853-6384
Christene Montgomery
September 27, 2000
Smith Park and Wiley Drive and
Mayor's Committee meeting last Thursday
1
The Mayor's Committee for People with Disabilities has made no determination as a
group on the issue of Wiley Drive being opened or closed. The topic has been
discussed at several meetings with few comments from members. I think that few
members that attend the meetings live in Wasena or Old Southwest or visit these parks.
My personal wish is that the road be open through Smith Park and Wasena Park. I
have said this at the Parks & Rec workshops. I have said this at City Council meetings.
I also informed Council that my words were personal preference, that I was not
speaking for any of the groups I chair.
I believe that closing the road will increase problems (crime) in the park, contribute to
less police patrol, be a problem for access to Roanoke Memorial Hospital and South
Roanoke areas (the other parks including Mill Mountain, the stadium, Recreation
Department, etc.) by those of us who live on this side of Franklin Road. I especially like
to drive through the park for pleasure and miss not being able to stop on the river bank
in my car to eat lunch and sometime a late breakfast (from McDonalds).
I also know that I am but one voice and the majority rules. I trust you, the other
members of City Council, and our City Officials responsible for this decision will do what
is best for the most people and wish you all good luck.
Thank you for your attention to this.
Sincerely,
Christene A. Montgomery
622-A Walnut Avenue SW
Roanoke, Virginia 24016
540-342-0326
FOR YOUR INFORMATION. Mary
In the next few weeks, if not sooner, the City will be
signing a contract to begin traffic calming work in
Smith Park.
If you support keeping the Park closed to traffic
here's how you can help:
1) Attend the next City Council meeting, Oct. 2nd
at Fallon Park Elementary School at 3 :P.M and
address council with your views.
,:
2) Write a letter to the Editor of the Roanoke Times
3) Phone, fax, or email the City Manager
Help preserve this traffic free environment for
generations to come, "It's Roanoke's future"
Email: WeR4SavSmithPark~aol. com
Phone: 540-982-1085
SCOLI!S O[ At~E~CA
~OY Charles Stallings
Program Coordinator
Scout Reach
Blue Ridge Mountains Council
2131 Valley View Blvd.
Roanoke, Virginia 24012
540-265-0656 '~ ~,~
Fax 540-265-0659
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #270-472
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your report recommending that Council concur in proposed Capital Maintenance and
Equipment Replacement Program expenditures, was before the Council of the City of
Roanoke at a regular meeting which was held on Monday, October 2, 2000.
On motion, duly seconded and adopted, Council concurred in the recommendation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
pc:
James D. Grisso, Director of Finance
Barry L. Key, Director, Department of Management. and Budget
Roanoke City Council
Regular Agenda Report
October 2, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Capital Maintenance and Equipment Replacement Program
Background:
Section 2-189 of the City Code established a reserve from the year-end General Fund
balance for capital maintenance and equipment replacement items. The intent of the Code
was to provide a method to fund equipment purchases, maintenance, and other one-time
allocations.
The Fiscal Year 1999-00 General Fund balance designated for the Capital Maintenance
and Equipment Replacement Program (CMERP) is $4,708,412. After reducing this
amount by $400,626 for Street Paving funding that was reappropriated into the current
year operating budget, $4,307,786 of CMERP funds are available for appropriation.
CMERP requests from General Fund departments, excluding technology requests, totaled
$5.7 million. Technology requests from all departments totaled $2.6 million. ^ list of the
CMERP funding recommendations is attached (Attachment 1) and can be classified into
the following categories:
· Additional Funding (PriorYear Items) $ 12,902
· Office Furniture and Equipment $ 50,577
· Equipment $ 634,059
· Capital Maintenance $1,948,941
· All Other $ 560,102
· Technology $1,101,205
City Council has appropriated funding for the following time-critical projects included in the
categories above:
· New Police Building Phase II (Capital Maintenance) - $282,000
· Greater Gainsboro Property Acquisition (All Other) - $165,102
· Greater Gainsboro Infrastructure Improvements (Capital Maintenance) - $250,000
Enterprise and Internal Service fund departments primarily fund capital needs from their
own retained earnings. Funding recommendations for these departments are also
included in Attachment 1.
Honorable Mayor and Members of City Council
October 2, 2000
Page 2
Recommended Action(s):
City Council concur with the CMERP funding recommendations.
Attachments: 1
Respectfully submitted,
Darlene L. Burch~lm
City Manager
C~
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
#00-60
Attachment 1
Capital Maintenance and Equipment Replacement Program (CMERP)
Recommended Expenditures - Justification
Prior-Year Carryover Items - $12,902:
Prior-Year Carryover Items - $12,902 - As a result of the reallocation of CMERP
funding for environmental issues at the Public Works Service Center and the actual
cost of selected items exceeding the estimated cost, $12,902 is needed to fully fund
Phase III of Topography Mapping and Orthophotography. This item is a carryover
from a prior year.
Office Furniture and Equipment - $50,577:
Circuit Court Judge - Stand-up Desk - $3,000 - A stand-up desk is needed for a
Circuit Court Judge.
Electoral Board/Registrar - Work Station Units - $10,250 - Work stations are
needed to replace current furniture which is in poor condition, and to make more
efficient use of limited work and storage space.
Juvenile Court Clerk - Three (3) Judges Chairs - $2,700 - Replacements are
needed for three judges chairs in three Juvenile Courtrooms.
Police - Two (2) Desks and One (1) High-back Chair - $1,402 - Current furniture
in Crime Prevention and Northside Commander's office, originally obtained from
surplus, has deteriorated and is in need of replacement.
5. Recreation:
Furniture for Mill Mountain Interpretive Center- $18,575 - This new visitor
center requires furnishings for its professional meeting area, visitor
education section, staff office, and working spaces.
Folding Tables, Chairs and Other Furnishings for Recreational Centers
- $14,650 - Replacement of worn and damaged furnishings at recreation
centers is needed to improve service to the public and potential for recruiting
corporate sponsors.
Equipment Needs - $634,059:
Civic Facilities/Victory Stadium - Public Address System - $4,000 - A public
address system is needed to replace the system stolen from Victory Stadium.
Page 2
2. Fire/EMS:
Twenty-four (24) Integrated Personal Alarm Safety System Devices -
$20,000 - Phase two of five phases to meet National Fire Protection Agency
firefighter safety equipment standards; units are attached to air packs and
emit a loud shrill signal if a firefighter goes down in a fire.
Twenty-one (21) Self-Contained Breathing Apparatus Air Bottles -
$11,500 - Over the next two to three years, current wear-dated air bottles
must be replaced with new-style bottles that have an unlimited life span.
Air Compressor Self-Contained Breathing Apparatus (SCBA) Bottle
Filling Station - $40,000 - This state-of-the-art high capacity air compressor
is needed to meet National Fire Protection Agency standards for rapid fill of
SCBA air bottles used by firefighters and depleted during fires and training.
Forest/Brush Fire-fighting Equipment - $5,000 - This purchase will assist
in providing skid-style, ready-to-go equipment not presently available for
fighting forest or brush fires.
3. Libraries:
Compact Mobile Shelving for Audiovisual Materials - $10,000 - Shelving
is needed to house audiovisual materials.
Six (6) Sections of Double-faced Metal Shelving - $5,400 - Purchase of
these 90" tall metal units is needed to accommodate additional materials for
the Law library.
4. Parks and Grounds:
Four (4) Zero-Turn-Radius 48" Riding Mowers - $27,200 - These mowers
are needed to speed up mowing progress on medians and islands within the
City.
Boom Mower - $15,000 - This mower, with a four-foot deck, will allow safe
mowing of right of way areas, sloped banks and the inside of guard rails.
The mower will be mounted on an existing Parks and Grounds tractor.
Park Furnishings (tables, grills, benches, trash receptacles, fountains) -
$127,000 - Replacement of various substandard and deteriorated park
furnishings is needed to meet citizen requests for improved services to the
community.
Page 3
Ei.clht (8) Hydro/Walk-behind 48" Mowers with Attachments - $32,800 -
Two (2) additional and six (6) replacement units are needed to improve
grounds maintenance capabilities; units are in daily use.
5. Parks and Recreation:
Fitness Equipment for Jackson Middle School Family Fitness Center -
$47,716 - The purchase of this equipment is needed to provide similar
fitness center capabilities as at the Breckinridge, Woodrow Wilson and
Addison centers, resulting in increased memberships and revenue.
Equipment and Amenities for Recreational Centers - $36,250 - To
improve the appearance and usefulness of several recreation centers, non-
fire-retardant curtains, malfunctioning mini-blinds, and refrigerators need to
be replaced. New signage will also be installed.
Six (6) Steel Storage Boxes and Three (3) Scoreboards - $22,200 -
Storage boxes are needed to house materials and equipment used to
prepare and maintain ballfields. Scoreboards are needed to improve scoring
and timekeeping for games.
Municipal Pool Equipment - $32,902 - To enhance patronage and
revenues, worn and unusable pool umbrellas, lounge chairs and lane-line
storage reels need to be replaced. In addition, the pools would benefit from
installing two 16' pool slides.
6. Police:
Twenty-four (24) Mobile In-Car Video Systems - $90,216 - Units will be
used to record traffic stops, pursuits, surveillance situations and for
recording of calls when officers are out of camera visibility range. Cameras
can also be used for videotaping the transporting of prisoners, crime, and
accident scenes.
bm
Emergency Response Vehicle Equipment - $11,055 - Protective screens,
siren speakers, speaker control heads, light control boxes and directional
light control panels need to be replaced.
Three (3) Falcon HR-12 Handheld Radar Systems - $4,800 - With the
expansion of radar enforcement to the entire Patrol Division, these units are
needed to increase traffic monitoring in such areas as the Expressway and
other high-volume routes.
Three (3) Golden Eagle Radar Systems - $6,000 - These units are needed
to enhance traffic monitoring in high-volume areas and allow monitoring both
Page 4
directions of traffic through stationary or mobile use.
Tractor with Attachments for Mounted Patrol Stable - $20,000 - This
tractor, with mower, loader and blade attachments, is needed to maintain the
grounds of the Mounted Patrol Stable.
7. Solid Waste Management:
Five hundred (500) Toter 96-.qallon Cans - $21,250 - This purchase is
needed to ensure an adequate supply of containers for new residents, to
replace damaged or stolen units and to provide for residents requesting a
second container.
Three Thousand Sixty-Fire (3,065) 21-.qallon Recycling Bins - $13,770 -
Provides a reserve for additional recycling bins that may be needed with
Phase IV of the Recycling Program.
Traffic Engineering - Thermoplastic Pavement Marking Premelter- $30,000 -
This purchase is to replace the existing worn equipment which has become
burdensome to repair.
Capital Maintenance - $1,948,941:
City Council - Sidewalk and Curbing Program - $50,000 - Funding will be used
to install concrete sidewalk and curbing in neighborhoods with outstanding
requests. This supplements funding in the current year General Fund budget to
address sidewalk and curbing needs.
Greater Gainsboro (Downtown North) Public Infrastructure - $250,000 - Public
infrastructure consisting of water, sanitary sewer, storm drainage, utilities, grading,
paving, landscaping, and associated improvements are needed to support projects
within the Greater Gainsboro Redevelopment Area. Projects being undertaken in
the area include the Roanoke Higher Education Center, Shenandoah Crossing
Apartments and the Crew Suites Office Building. (Funding for this item has been
appropriated by City Council.)
3. En.qineerin .q:
am
Police Buildinq, Phase II (Design Architecture/Engineering) - $282,000 -
Design and engineering services for the new Police Building are needed for
Phase II of the project, which consists of the construction of additional space
for administrative offices, the crime laboratory and related services.
(Funding for this item has been appropriated by City Council.)
Page 5
Preparation of NPDES Stormwater Management Permit - $110,000 - The
City must submit a National Pollutant Discharge Elimination System
(NPDES) permit application to the Department of Environmental Quality by
March 2003. This permit is mandated by the Environmental Protection
Agency. The permit application must address public education, detection
and elimination of illicit discharge, development of a construction site
stormwater runoff control program, and the development of a post-
construction stormwater management plan for the entire City. It will also
include a pollution prevention plan for all municipal operations. The funding
will be used for an initial assessment of current functions with respect to the
preparation of the NPDES permit, assessment of the cost of compliance,
assessment of elements that can be done on a regional basis, and a
feasibility study of funding alternatives once compliance costs are identified.
Phase II of Building Inspection and Assessment Program - $40,000 -
Funds will be used to continue the assessment of the condition of City-
owned buildings. This activity will lead to the development of a
comprehensive twelve-year maintenance, remodeling, rehabilitation, and
replacement plan for City-owned buildings.
Drainage Projects - $155,000 - These funds will form a pool for addressing
several small drainage projects. The projects will be selected according to
criteria developed by the Engineering Department.
Libraries:
Recarpeting of Williamson Road and Raleigh Court Branches - $42,091
- Funds will be used to remove and replace current floor coverings which are
18 years old and in poor condition.
Library Improvements - $100,000 - The Main Library is in need of
immediate interior improvements, including painting, replacing carpet,
widening the space between shelves to comply with the Americans with
Disabilities Act, and various cosmetic improvements.
Parks and Grounds:
a.
Skate Park Repairs and Improvements - $49,750 - The original
underlayment used for ramp surfaces has not held up and needs to be
replaced with more appropriate materials. Fencing needs to be installed to
restrict access to the park.
Resurfacin,q and Fence Replacement for Athletic Courts - $100,000 -
Nearly 50 basketball and tennis courts are in substandard condition and
require fencing, resurfacing and restriping.
Page 6
Reforestation Program - $25,000 - Funds are needed to begin rebuilding
the City's tree population by planting new trees in business districts, along
thoroughfares, in residential areas, and in parks.
6. Public Works:
Environmental Issues - $60,000 - Funds will be used for environmental
consultants, legal fees and environmental commitments associated with the
Consent Agreement and clean-up activities at the Public Works Service
Center. This supplements funding in the current year General Fund budget
to address environmental issues.
Enhanced Security at Public Works Service Center - $15,100
Safeguarding employees, equipment and environmental integrity needs to
be enhanced by installing fencing, sensor-type and other gates, panic bars,
and electric locks.
Construction of Quick Service Facility at Public Works Service Center -
$50,000 - Fleet Management operations will be enhanced by adding a quick
service vehicle maintenance area. This will also open up space for street
sweeping equipment being transferred to the Public Works Service Center
from Parks and Recreation Building on Reserve Avenue.
Resurfacinq/Pavinq Public Works Service Center Parking Lot - $105,000
- The asphalt is 22 years old and is need of resurfacing. There is also a
need for repair of curbing and repainting of parking space lines.
Street Lighting - Peters Creek Road Liqhtin.q - $60,000 - Street lighting is
needed for the portion of the Peters Creek Road extension that did not include
lighting as part of the original project. Citizens who live in the area close to the
Peters Creek Road extension support the additional street lighting.
Street Paving - Repave Various Streets - $350,000 - Funds will provide asphalt,
tack, manholes and planing to repair various A-rated streets that could not be
included in the current year paving program.
9. Traffic Engineering:
Replace Overhead Signs at Orange Avenue and Williamson Road -
$30,000 - Eight (8) overhead signs at this intersection are in need of
replacement with highly reflective material to improve visibility at night.
Mini-Projects - $10,000 - Funds for unbudgeted needs which arise during
the course of the year, such as relocating traffic signals, controllers,
detectors and conduits.
Page 7
Gm
Replace Overhead Signs at Brandon Avenue and Franklin Road - $9,000
- Four (4) large overhead signs at this intersection are in need of
replacement with highly reflective material to improve visibility at night.
Replace Globes in Central Business District - $21,000
needed to replace globes where exposure to the sun
deterioration of light reaching the streets and sidewalks.
- Funds are
has caused
Traffic Barriers/Si,qna,qe for Civic Center - $35,000 - Rear access to the
Civic Center via Walker Avenue (beneath 1-581) is closed to traffic except
during major events. Closure was urged by VDOT to protect the underside
of the 1-581 bridge, which is frequently hit by trucks despite existing
clearance signage. Funds will provide for a system of poles and overhead
signs to give trucks clear notification when they are over height.
All Other - $560,102:
Center in the Square - Atrium Restroom Renovations - $100,000 - The atrium
is receiving its first major renovation in 17 years. Restrooms in the atrium are
available to the public and are heavily used by shoppers, merchants and downtown
employees. The women's restroom in particular is in great need of repair and
upgrading to meet Americans with Disability Act standards.
Economic Development - Economic Development Programs - $130,000 -
Funding will be used to provide incentives for business attraction and retention and
the Enterprise Zone.
Jaycees - Camp Virginia Jaycee - $10,000 - Funds will be used for capital
improvements at Camp Virginia Jaycee and represent the first installment toward
the City's commitment to provide $50,000 over five years.
Roanoke Redevelopment and Housing Authority - Gainsboro Property
Acquisition - $165,102 - These funds will provide for the acquisition of several
properties that are part of the Greater Gainsboro Development Project area.
(Funding for this item has been appropriated by City Council.)
Contingency - $155,000 - Funding will serve as a contingency for any
unanticipated capital maintenance items.
Page 8
Fleet Replacement:
The recommended Fleet Replacement Program totals $2,303,000. The program includes
acquiring 13 vehicles via a lease/purchase arrangement at a cost of $326,976. The
lease/purchase option provides for the acquisition of additional vehicles. Fleet
replacement funds in the amount of $1,025,000 in the Fleet Management budget will be
combined with Fleet Management Retained Earnings in the amount of $224,976, for a total
budget of $1,249,976.
Vehicles to be replaced are selected based on maintenance records and are generally
replaced at the point where further investment exceeds the value of the equipment. A total
of 45 vehicles will be replaced. A detailed list of all fleet purchases is attached.
Technology Improvements:
Funding will be used to provide for a variety of technology-related projects which will be
prioritized by the Information Technology Committee and presented to City Council.
CMERP funding in the amount of $1,101,205 will be combined with Technology Fund
Retained Earnings of $870,000, for a total budget of $1,971,205.
Enterprise and Internal Service Funds:
The following departments primarily fund capital needs through their own retained
earnings. The following requests are included for informational purposes only. City
Council approval will be requested before any funds are expended for these capital
purchases.
1. Management Services - $2,955
Color Laser Printer - $2,955
2. Utility Line Services - $205,050
Rubber-tired Backhoe/loader - $55,000
Three (3) Low-profile 1-1/2 ton Cab Chassis with Utility Body - $114,000
Three (3) Metrotech 48B Pipe Locators - $1,950
Two (2) Metrotech 880B Metal Detectors - $1,600
Two Sets (2) Large size Open and Box End Wrenches - $500
Two (2) Water Leak Detectors - $8,000
Mounted Rock Breaker for MB856 Backhoe/loader - $24,000
Page 9
3. Civic Facilities - $620,905
a. Facility Maintenance - $439,600
Engineering Projects (Stage Rigging and Safety Projects) - $108,500
Coliseum Lighting Replacement- $125,000
Refurbish Basketball Floor- $15,000
Economic Feasibility Study - $28,500
Civic Center Architectural Design Study - $10,000
Rendering of Proposed Civic Center Improvements - $5,600
Concourse Improvements for Coliseum - $20,000
Coliseum Restroom Renovations -$20,000
Identification Kiosk - $10,000
Security System for Auditorium and Exhibit Hall- $12,000
Auditorium Stage Rigging Repairs- $15,000
Metal Storage Building - $45,000
Roof Replacement Inspection Services - $25,000
b. Equipment - $181,305
Three (3) Mobile Concession Cads - $50,000
Catering Smallware Purchase - $6,015
Food Service Equipment for Catering - $15,000
Rider/sweeper for Concourse, etc. - $10,000
Parking Lot Sweeper - $40,500
Auditorium Stage Monitoring System - $5,300
Dasher Boards for Indoor Football - $20,000
Stage Lights for Auditorium -$6,990
Five hundred (500) Folding Chairs - $27,500
EQUIPMENT REPLACEMENT RECOMMENDATION -FY 200012001
Equlpmanl Cycle Estimated Lease* New
Rank Agency N~me Unit It Year EQUIPMENT DESCRIPTION Fiscal ;Reldacemanl Purclmea Cumulative
Reiplaced Year Cost Cost
Cost
1669/00 CMERP FUNDING-UI IT8 T(~ BE PURGHASED
440 Bollcll~ Molntenance ~21 1~ Pick.up Truck w#h Utility Body 1~ 22,00~ 22,000
440 Bolldl~ Molnienance 920 1~ 3/4 Ton Pic~p Track w~t UlS#y Body 1~ 24,00(} 46,00~
830 Tr~lk: Er~ ,Ine~Hn~ ~10 1~ 3/4 To. Pk:kup Track 2000 38,69~ 74,000
940 Police 8erviceMD 21t 1~? Van 2069 20,000 100,000
S20 E.lerg~¥ Servlc~ OM 1#~ 4 door, 4x, I Mid 81z. ~ VeN(:le ~ 20,OOO 129,000
820 FIre/EM8 041 1~ Full 81ze Utll#y Suburban 2000 38,069 191,000
920 Pa~k. and Grounds 1448 1690 Tractor/Mowing Attachments 1690 12,000 173~(~
$20 FIre/EMS 004 lOLl 4 Door Full Size Sedan 2000 21,000 194,000
440 Building Maintenance 6~2 1696 Cargo Van 1698 21,000 218,000
Subtotal 218,000 218,000
PROPOSED LEASE PURCHASE UNIT8
832 Solid Waste I~ Temp. Add#ion Automate4 Refuse Tna:l[s 146,000 34A20 34,220
532 Solid Waste Uanageman( Temp. Add#ion Automated Refuse Tracks 146,000 34A20 99,440
520 FIra/EMS 018 1878 PumpeffElevated Water/Tower Tnlcl[ 1698 418,000 69,230 187,970
920 ParksJRecrea#on 46t 1901 2 1/2 Tm1 Dump Truck 1691 e0,000 14,180 101,830
920 PsrksJl~cmMIon 1430 1692 2 1/2 Ton Dump Trucl[ 1692 00,690 14,180 195,969
530 8traMs and Tralllc 369 1080 Ba(:khoe 1999 00,069 14,100 210~1M
830 8treats and Traflk: 344 1690 10 Too Dump Truck t~ 08,000 18,340 225,469
830 Straats and Traflk: 343 1089 10 Ton Dump Truck 1~ 08,000 18,340 246,8.18~
930 St _re~___ and Traffic 347 1690 2 1/2 TOO Dump Truck 1~ 69,000 14,160 2MA69
920 P~rke/Recraatlon 470 1078 Crane Truck 1~69 169,000 23,600 278,569
920 Flra/EM8 698 1094 Amlmbnce 1999 70,000 10,820 208,110
830 $treM$ and Traffic 381 1089 18 Ton Dump Truck 1699 78,000 17,700 312,010
530 8traat. and Traflk: 348 1699 2 1/2 Too Dump Truck 1~ 69,000 14,180 320,070
PROPOSED PURCHASE UNIT8
832 Solid Waste Manaement Temp. AddNk)n Bulk Truck 82,000 82,000
932 Solid Waste Manaemen4 Temp. AdclNk)n B.Ik TrUCk 12,000 194,00(~
920 ParkaJRecrastk)n 1138 1698 Van wl~ Wheal Chair Lift 1698 38,000 194,000
440 Buikllng Maintenance 011 t690 CargoVan 1~ 23,000 217,000
940 Polk:e Patrol 223 1~ 4 Door Sedan 2000 28,000 242A00
640 P(dk:e Patrol 220 1069 4 Door 8edan 2000 28,000 207,000
940 Polk:e Patrol 237 1698 4 Door Sedan 2000 28,000 202,000
640 Pc41ce Patrol 249 1698 4 Door 8e4an 2000 28,000 317,000
940 Po#ce Pstral 283 1998 4 Door 8edan 2000 20,000 342,000
940 Polk:e Pstrol 289 1698 4 Door Sedan 2000 20,000 387,000
640 Pollc:e Patrol 1228 1008 4 Door Sedan 1999 28,000 302,000
640 Po#ce Patrol 1246 1697 4 Door 8edlln 2000 29,000 417,00o
640 Police Patrol 1297 1997 4 Door 8edan 2000 29,000 442,000
640 Po#ce Patrol 1214 1998 4x4 Patrol Vehk:les 2000 28~000
09111/OOcmerplistingO0-01.123 Page 1
EQUIPMENT REPLACEMENT RECOMMENDATION -FY 200012001
Equipment Cycle Eatlmated Lease* New
Rank Agency Name Unit it Year EQUIPMENT DESCRIPTION Flncal Replacement Purchase Cumuiative
Replaced Year Cost Cost Cost
840 Police Patrol1'253 ~ 1~ 4x4 Patrol Vehicles 204)0 29,000 408,008
040 Police Patrol 1250 1088 4x4 Patrol Vehicles 2908 29,008
830 Social 8ewicea 1107 1083 Mid 81ze Sedan 2000 18,000 444,000
S40 PoNce CID 1~13 1081 Mid 81ze 8edln 1088 18,000 502,000
$30 Traffic En~lnearln~l 329 1080 Van (Amt~l Bucket) 1~ 40,000 ~07,00~
530 Tratlic Englneerlr~ 329 1088 .44~1 ~ PlMIom~ Truck 1~ ,LS,O00 052,000
440 Buiidlng Mi~atemmce 010 1080 CaTo Vea 2000 23,000 070,080
440 Bu#dlng Malnlanance ~02 1088 1/2 Ton Pickup Truck 1081 11,008 083,080
250 BI01n~s ~ Collections t20 '1085 Mid Size Pickup Truck 2002 15,000 708,000
Suidotal 708,000
TOTAL: 2,303,000
325,070
09/11/OOcmerplistingO0-01.123 Page 2
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #27-60
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35076-100200 authorizing execution of an
amendment to extend the contract with Robinson Pipe Cleaning Company for removal,
transportation and disposition of digested lagooned sludge from the City's Water Pollution
Control Plant, for a period of one year from October 1,2000 through September 20, 2001.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, October 2, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Kit B. Kiser, Assistant City Manager for Operations
James D. Grisso, Director of Finance
D. Darwin Roupe, Acting Director, Department of General Services
S. Scott Shirley, Sewage - Administration, Department of Utilities
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of October, 2000.
No. 35076-100200.
AN ORDINANCE authorizing execution of an amendment extending for an additional term of one
year a contract with Robinson Pipe Cleaning Company for removing, transporting and disposing of digested
lagooned sludge from the City's Water Pollution Control Plant; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf of the City,
to execute and attest, respectively, an amendment to a contract dated August 2, 1999, with Robinson Pipe
Cleaning Company extending such contract for removing, transporting and disposing of digested lagooned
sludge from the City's Water Pollution Control Plant, for an additional term of one year at a cost of $87.57
per dry ton, with a minimum of 10,000 dry tons of sludge and a maximum of 12,000 dry tons of sludge
during the period of October 1, 2000, through September 30, 2001, for a minimum amount of $875,700
and a maximum amount of $1,050,840, as more particularlY set forth in the report of the City Manager to
Council dated October 2, 2000.
2. The form of the amendment shall be approved by the City Attorney.
3. In order to provide for the usual daily operation of the municipal government, an emergency
is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
October 2, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council
Subject:
Second Year Contract Extension
Remove, transport and dispose of sludge
from the Water Pollution Control Plant, 1402 Bennington Street,
S.E., Roanoke, Virginia
Background:
Bids were received on July 1, 1999 to properly remove, transport and dispose of
lagooned sludge by land application. Robinson Pipe Cleaning Company of Eighty Four,
PA., submitted the Iow bid of $84.47 per dry ton with a minimum of 10,000 dry tons and
a maximum of 12,000 dry tons. The contract was to start on October 1, 1999.
In the one year contract, the City reserved the right to extend the contract each year for
a total of five years. The first year bid price is to be adjusted each year according to the
consumer price index, Philadelphia office. The contractor has performed according to
the terms of the contract, and the second year extension needs to be approved.
Considerations:
The latest consumer price index available is June, 2000. The rate for October 1, 2000
through September 30, 2001 would be as follows:
June, 1999 CPI was 166.2 and the dry ton cost was $84.47.
June, 2000 CPI was 172.3.
June, 2000 172.3 - June, 1999 166.2 = 6.1.
6.1 divided by 166.2 = 3.67% increase.
$84.47 x 1.0367 = $87.57 per dry ton.
The second year contract with Robinson Pipe Cleaning Company would be a unit price
per dry ton of $87.57 with a minimum of 10,000 dry tons, or $875,700.00, and a
Bid Committee Report
Remove, Transport and Dispose of Sludge
Water Pollution Control Plant
October 2, 2000
Bid No. 00-173
Page 2
maximum of 12,000 dry tons, or $1,050,840.00. The base contract would be for the
10,000 dry tons with additional tonnage up to the 12,000 dry tons maximum being
approved monthly by administrative change orders.
Recommended Action:
Authorize the City Manager to enter into a one year extension from October 1,2000
through September 30, 2001, of the contract with Robinson Pipe Cleaning Company of
Eighty Four, PA., to remove and properly dispose of a minimum of 10,000 dry tons of
sludge and a maximum of 12,000 dry tons of sludge from the existing five (5) lagoons at
the Water Pollution Control Plant at the unit price of $87.57 per dry ton. The 10,000
minimum dry ton contract extension would be $875,700.00 and the maximum 12,000
dry tons would be $1,050,840.00.
Funding is available in Account No. 003-510-3150-2010 Sewage Fund Administration -
Fees for Professional Services for fiscal year 2001. Fiscal year 2002 funding will be
provided during the annual budget process in the same account.
Respectfully submitted,
City Manager
DLB/LBC/sas
CC:
Mary Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
D. Darwin Roupe, Acting Director of General Services
#00-173
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #27-60
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35077-100200 amending and reordaining certain
sections of the 2000-2001 Sewage Treatment Fund Appropriations, providing for
appropriation of $750,000.00 from Sewage Fund retained earnings, in connection with
unanticipated expenditures related to expansion and an increase in the amount of
bio-solids contracted for removal. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday,
October 2, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Scott Shirley, Manager, Water Pollution Control Plant, 1402 Bennington Street,
S.E., Roanoke, Virginia 24014
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of October, 2000.
No. 35077-100200.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Sewage Treatment Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000~2001 Sewage Treatment Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
ADDropriations
Operating
Administration (1) .........................................
Maintenance (2-4) .........................................
Operations (5-6) ..........................................
$ 9,627,258
2,627,078
1,258,437
2,635,393
Retained Eamin,qs
Retained Earnings - Unrestricted (7) ' $ 29,917,083
1 ) Fees for Professional
ServiCes
2) Overtime Wages
3) Maintenance of
Equipment
4) Maintenance of
Buildings
5) Overtime Wages
6) Maintenance of
Infrastructures
7) Retained Earnings-
Unrestricted
(003-510-3150-2010)
(003-510-3155-1003)
(003-510-3155-2048)
(003-510-3155-2050)
(003-510-3160-1003)
(003-510-3160-3055)
(003-3336)
500,000
20,000
100,000
40,000
40,000
50,000
(750,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Rep~ '~' ~ ?-] ,r~ I~ :~,~
October 2, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Request to appropriate Sewage Fund retained earnings.
Background:
The Water Pollution Control Plant has incurred, and will likely continue to incur,
unanticipated expenditures related to conditions encountered after the recent expansion
effort. The conditions encountered have created additional need in areas such as
employee overtime, repair and replacement expenses, and consulting fees.
Additionally, it is recommended that the quantity of bio-solids contracted for removal be
increased for the current budget year by 2000 dry tons due to a higher than anticipated
level of solids being processed by the Plant. The funds necessary for this body of work is
included in the figure for the Fees for Professional Services account listed below.
Recommended Action(s):
Appropriate $750,000 from the Sewage Fund retained earnings in the following amounts
into the stated operating accounts:
Operating Account
003-510-3155-1003
003-510-3160-1003
Overtime Wages
Overtime Wages
Amount
$20,000
$40,000
003-510-3150-2010 Fees for Professional Services
$500,000
003-510-3160-3055 Maintenance of Infrastructures $50,000
Page 2
003-510-3155-2048
003-510-3155-2050
Maintenance of Equipment
Maintenance of Buildings
TOTAL
$100,000
$40,000
$750,000.
Darlene L. Burct~m
City Manager
C:
Ms. Mary F. Parker, City Clerk
Mr. William M. Hackworth, City Attorney
Mr. James D. Grisso, Director of Finance
Mr. S. Scott Shirley, Wastewater Manager
#00-174
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #29
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35078-100200 authorizing execution of a two-year
agreementwith Appalachlan Power Company, d/b/a American Electdc Power, establishing
electrical rates and terms of services commencing July 1, 2000 through June 30, 2002.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, October 2, 2000.
Sincerely,
Mary F. Parker,. CMC
City Clerk
MFP:vbc
Attachment
pc:
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Barry L. Key, Director, Department of Management and Budget
Richard Kelley, Assistant Superintendent, Roanoke City Public Schools, 40
Douglass Avenue, N. W., Roanoke, Virginia 24012
Jacqueline Shuck, Executive Director, Roanoke Regional Airport, 5202 Aviation
Drive, N. W., Roanoke, Virginia 24012-1148
John Hubbard, Chief Executive Officer, Roanoke Valley Resource Authority, 1020
Hollins Road, Roanoke, Virginia 24012
r~ THE COUNCrr. OF ~ CITY OF ROANOKE, VIRGINIA
The 2nd day of October, 2000.
No. 35078-100200.
A RESOLUTION authorizing the City Manager to enter into the appropriate contractual
agreements with Appalachian Power Company, d/b/a American Electric Power, providing for
electrical service and rates effective retroactively to ~ specified dates, and approving certain rate
schedules, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are authorized to execute and a~test,
respectively, in form approved by the City Attorney, contractual agreements for a two year term
through June 30, 2002, with Appalachian Power Company, d/b/a American Electric Power, providing
for electric service and rates applicable to municipal corporations and political subdivisions, ail such
rates effective retroactive to July 1, 2000, and as more fully set forth in the City Manager's report to
Council dated October 2, 2000. Such agreements shall include such other terms and conditions as
are deemed appropriate by the City Manager.
2. City Council hereby approves the electric service rates, effective retroactive to July
1, 2000, in accordance with the attachments to the report of the City Manager dated October 2, 2000.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
October 2, 2000
Honorable Ralph K. Smith, Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Approval of New Electrical Rates
Background:
Roanoke City Council agreed on April 5, 1999, to participate with other southwestern
Virginia jurisdictions through the Virginia Municipal League (VML) and the Virginia
Association of Counties (VACO) for governmental electrical rate negotiations with
Appalachian Power Company d/b/a American Electric Power (AEP). Roanoke has
participated with VML and VACO in similar negotiations since 1974. Also on July 19,
1999, Council authorized the payment of $33,675 as the City's prorata share of the
estimated expense of these negotiations.
Consideration:
The previous agreement expired on June 30, 1999. Negotiations have been prolonged
due to upcoming deregulations and restructuring of AEP. Rates have been unchanged
since the expiration of the prior contract with AEP. AEP had proposed a constant rate
contract for a 3-year term of July 1, 1999, through June 30, 2002. Negotiations have
resulted in no change in rates for the year just ended (July 1, 1999, through June 30,
2000) and an approximate 4.5% annual decrease for the two year period of July 1,
2000, through June 30, 2002. The City expends approximately $4.25 million annually
for electrical service in the categories of general government, water and sewage
utilities, and schools. Approximate savings to the City will be $202,500/year or a total of
$405,000 for the two year term of the contract.
Attached is a form of agreement from VML and VACO (see Attachment 1) with a letter
of transmittal (see Attachment 2) recommending each local jurisdiction authorize the
negotiated agreement.
Honorable Ralph K. Smith, Mayor and Members of City Council
October 2, 2000
Page 2
Recommended Action:
Authorize the City Manager to execute the attached two year agreement with
Appalachian Power Company (d/b/a American Electric Power) thereby establishing
electrical rates and terms of services for the two (2) year term of July 1, 2000, through
June 30, 2002.
Respectfully submitted,
Darlene L. ~
City Manager
CC;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Barry L. Key, Director of Management & Budget
Richard Kelley, School Administrator
Jacqueline Shuck, Airport Executive Director
John Hubbard, Chief Executive Officer, Roanoke Valley Resource Authority
Attachments: 2
#00-361
ATTACHMENT 1
VIRGINIA PUBLIC AUTHORITIES
AGREEMENTFOR THE PURCHASE OF ELECTRICITY FROM
APPALACHIAN POWER COMPANY (dba American Electric Power)
THIS AGREEMENT entered into this 2nd day of October ,2000, by and
between APPALACHIAN POWER COMPANY (dba American Electric Power), hereinafter
called the "Company," and CITY OF ROANOKE, hereinafter called the "Customer."
WITNESSETH:
For and in consideration of the mutual covenants and agreements hereinafter contained, the
parties hereto agree with each other as follows:
FIRST:
Provision of Electric Service
The Company agrees to furnish to the Customer, and the Customer agrees to take
from the Company, subject to the terms and conditions of this Agreement, all the
electric energy of the character specified herein that shall be purchased by the
Customer on the premises at installations shown on "Exhibit A" attached hereto
and made a part of this Agreement.
SECOND: Term
FOURTH:
The term of this Agreement shall be for a period of twenty-four (24) months
beginning July 1, 2000, and ending June 30, 2002. The Company and the
Customer agree that the terms of their prior agreement shall apply through June
30, 2000.
Voltage and Electrical Characteristics
The electric energy delivered hereunder shall be alternating current and it shall be
delivered at the voltage and other electrical characteristics as set forth on "Exhibit
A," which shall constitute the points of delivery under this Agreement. The said
electric energy shall be delivered at reasonably close maintenance to constant
potential and frequency, and it shall be measured by a meter or meters owned and
installed by the Company and located as set forth on "Exhibit A."
Metering and Service Points
Normally, the Company will provide one service from its distribution system and
all of the electricity supplied to an installation will be measured by one meter, but
FIFTH:
the Company may, at its option, provide as many services and meters as it may
deem practicable.
When such multiple services and meters are so used, separate bills will be
rendered for each metered installation. The electricity will be delivered to such
point as may be designated by the Company on the premises occupied by the
Customer and shall be used only by the Customer and upon the premises occupied
by the Customer.
For the purpose of this Agreement, an "installation" means a delivery point,
building, part of a building, or group of buildings located in such close proximity
to each other as to constitute one operating unit occupied by the Customer. Those
installations to be served by the Company as of the effective date of this
Agreement are set forth on attached "Exhibit A."
The Company will sUpply the electricity required by the Customer during the term
of this Agreement at such additional installations beyond those being served by
the Company as of the effective date of this Agreement as may, from time to time,
be requested in writing by an authorized representative of the Customer. All
services furnished to such additional installations shall be governed by the terms
of this Agreement as if such additional installations were being served as of the
effective date of this Agreement. Service will be supplied at a single voltage
considered by the Company to be standard for the area in which electricity is
requested and will be available for general service to municipal corporations and
state governmental entities and their agencies, excluding Public Housing
Authorities and the Commonwealth of Virginia, as those terms are used in {}{}56-
232 and 234 of the Code of Virginia and in pertinent decisions of the Supreme
Court of Virginia.
Extension of Service - Overhead
The Company will make extensions or expansions of its overhead facilities in
accordance with the following provisions:
The Company will supply and meter service at one delivery point through
overhead facilities of a kind and type of transmission or distribution line or
substation equipment normally used by the Company. Whenever the Customer
requests the Company to supply electricity in a manner which requires equipment
or facilities other than those which the Company would normally provide, the
Customer will pay the Company a Contribution in Aid of Construction equal to
the additional cost of all such special equipment or facilities. This contribution
will be in addition to any Contribution in Aid of Construction or other obligation
of the Customer required under the remaining provisions of this section.
The Company will, for single phase service for new loads up to and including 25
KW estimated demand, extend service not more than 150 feet from existing
secondary facilities of 300 volts or less having adequate capacity, at no charge to
the Customer. Extensions of facilities for service which do not meet each of the
above criteria will be provided pursuant to the remaining provisions of this
section.
For service delivered to estimated new loads above 25 KW or for extensions for
loads 25 KW or less not meeting all of the criteria covered in the previous
paragraph, the Company may require a Contribution in Aid of Construction prior
to the extension or expansion of its facilities based upon an analysis of the
economic justification of making such extensions or expansions. Economic
justification will be based upon a comparison of the annual cost to the Company
and the increase in annual base rate non-fuel revenue. Annual cost to the
Company equals the additional investment in local facilities to serve the new load
times the Company's annual carrying charge rate of 27.25%; and the increase in
annual base rate revenue equals the annual revenue from the estimated increase in
the Customer's power consumption, exclusive of the fuel component of rates. If
the estimated increase in annual base rate revenue is less than the annual cost to
the Company of the extended or expanded facilities, the Customer will be
required to pay the Company a Contribution in Aid of Construction equal to the
annual cost to the Company less the increase in annual base rate revenue from the
extension, divided by the Company's annual carrying charge rate. If the increase
in annual base rate revenue is equal to or greater than the annual cost to the
Company, the extension or expansion of facilities will be provided at no charge to
the Customer.
If the Company has reason to question the financial stability of the Customer
requesting an extension or expansion of service or the duration of the Customer's
electric service requirements, or if the Customer's service requirements are
seasonal or temporary, or if the Customer requires special facilities to meet the
Customer's service requirements, the Company may, at its option, in addition to
imposing a Contribution in Aid of Construction as determined under the
provisions of this section, (a) require the Customer to execute the Advance and
Refund Line Extension Agreement and/or (b) require a special minimum charge
or definite and written guarantee from the Customer in addition to any minimum
payment required by this Agreement.
If, at any time, the financial condition of the Company is such that it cannot issue
debt securities necessary to pay for the construction of new facilities, the
Company may require from the Customer a Contribution in Aid of Construction
and/or execution by the Customer of the Advance and Refund Line Extension
Agreement to cover the total cost of tapping existing transmission or distribution
lines and increasing existing station capacity and new facilities required to serve
SIXTH:
SEVENTH:
EIGHTH:
and/or execution by the Customer of the Advance and Refund Line Extension
Agreement to cover the total cost of tapping existing transmission or distribution
lines and increasing existing station capacity and new facilities required to serve
new or increased loads. The Company shall advise the State Corporation
Commission when this condition exists.
Extension of Service - Under~'ound
Underground service and facilities will be provided by the Company upon
payment to the Company of an amount equal to the sum of (1) the difference
between the estimated cost of the underground facilities and the estimated cost of
overhead facilities that otherwise would have been required, and (2) the amount as
determined by the FIFTH Section above using the cost of equivalent overhead
facilities. Should the estimated cost of underground facilities be less than the
estimated cost of overhead facilities that would otherwise be required, then the
terms of this Agreement relating to overhead extension of service will apply.
Extension of Service - Temporary
The Company will supply electricity for construction purposes, within areas
normally served by the Company, to loads of a temporary nature upon payment
by the Customer of a temporary service charge equal to the nonrecoverable
estimated cost of temporary facilities required to serve the Customer plus the cost
of removing the facilities.
Rates
(1)
(2)
The rates at which the Company shall furnish the electricity herein
provided shall be set forth in "Exhibit B" entitled "Public Authority Tariff
No. 8, Schedule P.A.," attached hereto and made a part hereof. If the
Customer elects to take service under the "Optional Rate" section of the
Tariff, it shall establish a contract capacity for each account. The contract
capacity should equal the normal maximum demand experienced by the
Customer for that account. From July 1, 2000 to June 30, 2002, the
customer may only make one change to or fi.om the "Optional Rate".
Outdoor lighting service will be furnished in accordance with the monthly
rate, hours of lighting and ownership of facilities provisions of Schedule
O.L. as contained in the then current tariff on file with the State Corporation
Commission of Virginia, until such time as an unbundled tariff for outdoor
lighting service takes effect. Thereafter, and until the termination of this
Agreement, the last bundled tariff shall apply. A copy of the present
Schedule O.L. is attached as "Exhibit C."
(2)
(3)
(4)
(5)
Bills are due upon presentation and payable by mail, eheckless payment
plan,.eleclxonic payment plan or at authorized collection agencies of the
Company by the next bill date. On all accounts not so paid, a charge of 1
1/2 % per month will be applied to any account balances not received by
the Company by the next bill date. If the Company fails to mail bills
promptly after the billing date, the due date will be extended accordingly.
The Customer may designate its billing address.
Inspection
The Customer shall properly install and maintain its wiring and electrical
equipment, and it shall at all times be responsible for the character and
condition thereof. The Company makes no inspection thereof and in no
event shall be responsible therefor.
Service Connections
The Company will, when requested to furnish service, designate the
location of the service connection. The Customer's wiring must, for an
overhead secondary service, be brought outside the building wall nearest
the Company's service wires so as to be readily accessible thereto. In this
case, the Customer's wiring must extend at least 18 inches beyond the
building. In all other cases, the Company and the Customer will mutually
designate a point of delivery best suited to the Customer's and the
Company's facilities.
If the Customer desires that energy be delivered at a point or in a manner
other than that designated by the Company, the Customer shall pay the
additional cost of same.
Relocation of Company's Facilities at Customer's Request
Whenev. er at the Customer's request, the Company's facilities located on
the Customer's premises are relocated to suit the convenience of the
Customer, the Customer shall reimburse the Company for the entire cost
incurred in making such change.
Company's Liability
The Company will use reasonable diligence in furnishing a regular and
uninterrupted supply of energy, but does not guarantee uninterrupted
service. The Company shall not be liable for damages for injury to person
5
(6)
service. The Company shall not be liable for damages for injury to person
or property in case such supply should be interrupted or fail by reason of
an act 'of God, the public enemy, accidents, labor disputes, orders or acts of
civil or military authority, breakdowns or injury to the machinery,
transmission lines, distribution lines, or other facilities of the Company,
extraordinary repairs, or any other occurrence beyond the Company's
control, or any act of the Company to interrupt service to any customer
whenever in the judgment of the Company such interruption is necessary
to prevent or limit any instability or disturbance on the electric system of
the Company or any electric system interconnected with the Company.
Unless otherwise provided in a contract between the Company and the
Customer, the point at which service is delivered by the Company to the
Customer, to be known as "delivery point," shall be the point at which the
Customer's facilities are connected to the Company's facilities. The
Company shall not be liable for any loss, injury, or damage resulting from
the Customer's use of its equipment or its use of the energy furnished by
the Company beyond the delivery point.
The Customer shall provide and maintain suitable protective devices on its
equipment to prevent any loss, injury or damage that might result from
single phasing conditions or any other fluctuation or irregularity in the
supply of energy. The Company shall not be liable for any loss, injury or
damage resulting from a single phase condition or any other fluctuation or
irregularity in the supply of energy which could have been prevented by
the use of such protective devices.
The Company will provide and maintain the necessary line or service
connections, transformers, meters and other apparatus which may be
required for the proper measurement of and protection of its service. All
such apparatus shall be and remain the property of the Company.
Customer's Liability
In the event of loss or injury to the property of the Company through
misuse by, or the negligence of, the Customer, or the employees of the
same, the cost of the necessary repairs or replacement thereof shall be paid
to the Company by the Customer.
The Customer will be responsible for any damages resulting from
tampering with, interfering with, or breaking of seals of meters, or other
equipment of the Company installed on the Customer's premises. The
Customer hereby agrees that no one except the employees of the Company
shall be allowed to make any internal or external adjustments of any meter
(7)
(8)
or any other piece of apparatus which shall be the property of the
Company.
The Company shall have the right at all reasonable hours to enter the
premises of the Customer for the purpose of installing, reading, removing,
testing, replacing or otherwise disposing of its apparatus and property, and
the fight of entire removal of the Company's property in the event of the
termination of this Agreement for any cause.
Location and Maintenance of Company's Equipment
The Company shall have the fight to construct its poles, lines and circuits
on the Customer's property and to place its transformers and other
apparatus on the property or within the buildings of the Customer, at a
point or points convenient for such purpose, as required to serve such
Customer, and the Customer shall provide suitable space for the
installation of necessary measuring instruments so that the latter may be
protected from injury by the elements or through the inadvertent acts of the
Customer or of any employee of the same.
Use of Energy by Customer
The service connections, transformers, meters and appliances supplied by
the Company for the Customer have a definite capacity and no additions to
the equipment, or load connected thereto, will be allowed except by
consent of the Company.
The Customer shall install only motors, apparatus or appliances which are
suitable for operation with the character of the service supplied by the
Company, which shall not be detrimental to same, and the electric power
must not be used in such a manner as to cause unprovided for voltage
fluctuations or disturbances in the Company's transmission or distribution
system. The Company shall be the sole judge as to the suitability of
apparatus or appliances, and also as to whether the operation of such
apparatus or appliances is or will be detrimental to its general service.
No attachment of any kind whatsoever may be made to the Company's
lines, poles, cross arms, structures or other facilities without the express
written consent of the Company.
All apparatus used by the Customer shall be of such type as to secure the
highest practicable commercial efficiency, power factor and the proper
balancing of phases. Motors which are frequently started or motors
arranged for automatic control must be of a type to give maximum starting
7
TENTH:
arranged for automatic control must be of a type to give maximum starting
torque with minimum current flow, and must be of a type and equipped
with controlling devices approved by the Company. The Customer agrees
to give reasonable notification to the Company of proposed increases or
decreases in its connected load to prevent operating problems with the
Company's facilities.
Except with the consent of the Company, the Company will not supply
service to the Customer if the Customer has other sources of electric
energy supply to the installations listed on Exhibit A.
The Customer shall not be permitted to operate its own generating
equipment in parallel with the Company's service except with the written
permission of the Company.
Resale of energy will not be permitted.
Information to Be Provided
The Customer hereby authorizes the Company to provide to a single designated
representative of the PA customer group, as designated by the Executive Directors
of the Virginia Municipal League and Virginia Association of Counties, the
following information in a format mutually agreed to by the parties:
class - level load research information which the Company currently
develops for the Public Authority class based on approximately 155
representative metering points, assuming the Company has received
appropriate authorizations;
b)
monthly usage (kWh) for the Customer's accounts for the most recent 12
month period including a) on/off peak usage for each account where
available and b) interval usage for each account where available;
c)
actual kW demand data for the Customer's accounts for the most recent 12
month period where available.
The above information shall be provided to the single designated representative of
the PA customer group, and shall be provided electronically, at no expense to the
Customer, within 90 days after receiving the request, but no more frequently than
once in a single calendar year until June 30, 2002. The Company shall comply
with any reasonable additional requests from the designated representative of the
PA customers for the data described above and the Customer agrees to pay for
such data.
ELEVENTH: Distribution
The Company agrees to provide to the designated representative of the PA
customer group by May 1,2001 a proposed distribution revenue requirement and
distribution rate(s) based on the cost of providing distribution service to the PA
customers. The Company agrees to comply with all reasonable requests for
information in connection with the proposed distribution rates including the
underlying distribution cost of service study and supporting work papers. The
Company shall respond to any such requests from the PA customer group for
information within 30 days from receipt of such requests. The parties further
agree to enter into good faith negotiations to establish by January 1, 2002 a cost-
of-service based distribution rate, to be effective after June 30, 2002, for service to
PA customers and for the distribution component of street lighting rates.
TWELFTH: Transmission
The Company agrees to provide to the designated representative of the PA
customer group a copy of AEP's currently applicable FERC Open Access
Transmission Tariff (OATT), and to provide copies of any new or modified
replacement OATT which would apply to transmission service for the PA
customers, or their supplier.
THIRTEENTH:
Generation
After June 30, 2002, the parties' rights and responsibilities regarding generation
service shall be as provided by applicable law and regulation, except to the extent
otherwise agreed by the parties.
FOURTEENTH:
(1)
(2)
(3)
Additional Terms and Conditions
In no event shall any officer or agent of the Customer executing or
authorizing the execution of this Agreement be held personally liable on
account of such authorization or execution.
This Agreement shall be binding upon the Company only when accepted
by it and approved by its proper official, and shall not be modified by any
promise, agreement, or representation of any agent or employee of the
Company unless incorporated in writing in this Agreement before such
acceptance.
The obligations of the Company and the Customer for service under this
Agreement are subject to appropriations by Customer's governing body to
pay for such service.
(4)
(5)
The following sheets, as amended or revised from time to time, are
attached hereto and made a part hereof.
Exhibit A - Present Listing of Accounts
Exhibit B - Schedule P.A.
Exhibit C - Present Schedule O.L.
In the third quarter of 2000 and 2001, the Company will perform an
analysis based on the twelve months ended in June of that year of the
effects of the optional demand charge rates for each of the Customer's
accounts. The results of this analysis.will be provided to the Customer
when the analysis shows the annual bill at the alternative rate would have
been lower than the actual bill during the historical period. The Customer
understands that the results of this analysis will not entitle the Customer to
any refund, nor is it a guarantee of any future savings should the Customer
change rates. Any change in rates selected must be initiated by the
Customer.
(6)
(7)
There are no unwritten understandings or agreements relating to the
service herein above provided.
This Agreement cancels and supersedes all previous agreements relating to
the purchase by the Customer and sale by the Company of electric energy
at the Customer's premises as referred to above.
CUSTOMER: CITY OF ROANOKE
BY:
TITLE:
DATE:
APPALACHIAN POWER COMPANY
(dba American Electric Power)
BY:
TITLE:
DATE:
10
Exhibit A OF RO^.OKE
0200141420
0200202420
0200381810
0200489000
0200586560
0200648350
0200689670
0200786840
0200997880
0201477980
0201499320
0201569110
0201581420
0201727920
0201985521
0202133810
0202135170
0202169110
0202490820
0202879670
0202881810
0203612420
0203734090
0203771420
0203999320
0204995710
0205014350
0205180100
0205761380
0205981810
0205996710
0206303600
0206436210
0206705980
0206921100
0209524170
0209594980
Service Location
1402 UNDERHILL AVE SE
2ND ST SW
109 ORANGE AVE NW
HUFF LN NW
1200 WILLIAMSON RD NE
3000A DOGWOOD LN SW
MELROSE AVE NW
WILLIAMSON RD NW
WELLS AVE
HOLLINS RD NE
1333 JAMISON AVE SE
PRESTON AVE NW
JEFFERSON ST SE
210 RESERVE AVE SW
330 CAMPBELL AVE SW
930 GUS NICKS BLVD NE
CAMPBELL AVE SW
3142 PRESTON AVE NW
VALLEY VIEW BLVD NW
MELROSE AVE NW
WELLS AVE NE
612 JEFFERSON ST SE
PETERS CREEK RD NW
JEFFERSON ST SE
13TH ST SE
402 TAZEWELL AVE SE
WASENA PARK SW
RUTGERS ST NW
WESTSlDE BLVD NW
WILLIAMSON RD NE
2150 DALE AVE SE
LIBERTY RD NE
2807 MARY LINDA AVE NE
HERSHBERGER RD NW
CARVINS COVE RD
lA BOULEVARD SW
PETERS CREEK RD NW
Facility Served
B47294 SEWAGE PLNT
UG MH278A3G3-FRANKLN
WEST SIGN
1 IRIG
BRIDGE-WALNT & WMSON
SEWAGE LIFT PUMP
MELROSE BASKETBALL
FLASHER 10TH ST & WILLIAM
INT 2ND ST
CORNR OLD MTN RD
FIREHOUSE #6
PRESTON BALLFLD
TFL
PRK & REC OFFICES
SHERIFF DEPART.
THRASHER CENTER
PL 2542580-E 6TH ST
PRESTON TENNIS
TFL LOGANS ROUDHOUSE
AT SALEM TPK
INTERSTATE 581
STL STREET LIGHT
TFL STEEL DR
UG MH254B4T6-CAMPBEL
P O B98745
BRIDGE LIGHTS & CONTROL
WASENA 1 BALLFLD
RTG/HERBG
STRAUSS BALLFLD
UG MH254D2Bl-S KIMBL
FALLON POOL
MUNDY RD NE
STATESMAN PUMP
COR THIRLANE
WATER GATES @ DAM
SHAFFERS CROSS
CRNR NORTHSIDE DR
Voltage
120/240 v
120 v
120 v
120 v
120/208v
240/120 v
120~40 v
120v
120v
120/240 v
208/120 v
120/240 v
120/208 v
208/120 v
12/208v
120/240 v
120 v
120/240 v
120 v
120/240 v
120/240 v
208/120 v
120/240 v
120/208 v
120 v
120/240 v
120/240 v
120 v
120/240 v
120 v
208/120 v
120 v
480~277 v
120~40 v
120/208 v
120/240 v
120 v
Phase
1
1
1
1
3
3
1
1
1
1
3
1
1
3
3
1
1
1
1
1
1
3
1
1
1
1
1
1
1
1
3
1
3
1
3
1
1
Delivery Point I Meter Location
OH service to top of mast on west wall
Service box - meter on cabinet
URD service from riser pole
URD service to Customer pole near Valley View parking
OH to customer mast at rear
OH service to top of Customer pole
OH service to Customer pole
OH to cust. service pole
OH to mtr on AEP pole
Service to Customer pole
Service to CT cabinet inside building
OH service to Customer pole
Meter on control box
Service to top of riser pole - meter on building
Network mtr at rear of bldg
OH service to north side of building
OH service to Customer pole
OH service to Customer pole
URD. to Meter Structure
OH service to Customer pole
URD service from riser pole
Off network to street lighting cabinet
O.H. to Customer Meter Pole
Service to Customer pole
OH service to Customer meter pole
Outside wall of building
OH service to Customer pole
Top of AEP pole #205-7549
OH service to customer pole
Service box - meter on cabinet
URD service to west wall
Top of AEP pole
OH service to top of mast on rear wall
OH service to Customer pole
Service to Customer pole
OH service to top of Customer pole
Service from AEP pole #205-1004
9/6/00 Page 1
Exhibit A c,T or.o^.oKE
02O9643380
0209661420
0210323350
0210608920
0210755840
0210761810
0210945170
0211853350
0211987920
0212310421
0212921100
0213002420
0213355121
0213363350
0214093170
0214636380
0214867980
0215024350
0215214170
0215371810
0215793590
0216041420
0216229560
0217214350
0217342790
0217376142
0217435170
0218562350
0218612590
0218827530
0218934170
0219512420
0219566140
0219797710
0220790770
0221003980
0221026170
Service Location
SALEM TPKE NW
1 MARKET ST SE
2625 BARHAM RD SW
JEFFERSON ST SW
10TH ST SW
ORANGE AVE NW
SHENANDOAH AVE NW
WOODLAWN& SPRIN SW
2980 PROSPECT RD SE
1011 SERVICE AVE SE BLD
CARVINS COVE RD
CHURCH AVE SW
3763 PETERS CREEK RD S
2424 BRAMBLETON AVE S
1109 NORFOLK AVE SW
4330 APPLETON AVE NW
NORFOLK AVE SW
1618 WILEY DR SW
SALEM AVE SW
1610 BURRELL ST NW
1428 10TH ST NW
1402 UNDERHILL AVE SE
303 EUGENE DR NW
WASENA PARK SW
MARKET ST SE
418 LUCK AVE SW
348 CAMPBELL AVE SW
GRANDIN RD SW
1802 COURTLAND RD NE
5TH ST SW
301 6TH ST SW
JEFFERSON ST SE
5TH ST SW
1030 PENMAR AVE SE
1526 CARROLL AVE NW
2750 CLIFTON ST NW
15 PATTON AVE NE
Facility Served Voltage
COR DELTA 120 v
SPOTLIGHTS 120/208 v
GRANDIN C CENTER 120/240 v
CRESTAR FTN LIGHTS 120/240 v
FLASHER LEVELTON & 10TH 120v
10TH ST 120 v
P1 2542309-10TH ST 120/240 v
FLASHER SPRING RD & WOO 120v
MAINTENANCE BULDING 120/240 v
BUILDING 8A 120/240 v
FILTER PLANT 480 v
UG MH278A3F3-2ND ST 120 v
FIRE STATION ~4 120/208 v
FISHBURN TENNIS 120/240 v
PERRY D D LIGHTS 120/240 v
FIREHOUSE #13 2081120 v
SOUTH -2ND ST BRDG 120/208v
WASENA BR SHLTR 120/240 v
UG MH254B413-3RD ST 120 v
WASH UPPR TENNIS 120/240 v
TEL BOOTH 120 v
2ClTIP71003 PLANT 2 480/277 v
WATER DEPARTMENT 120/240 v
WASENA 2 BALLFLD 120/240 v
RAILWAY WALKWAY & FOUN 120v
DID LIGHTS 120 v
BLDG MAINTENANCE POLICE 208/120 v
COR BRANDON AV 120 v
VEHICLE WASH 208/120 v
FLASHER 120 v
FIRE HSE 3 120/240 v
AT BULLITT 208/120 v
PL 278-92-S LUCK AV 120 v
JACKSON SHELTER 120/240 v
EUREKA BALLFIELD 120/240 v
VILLA HT CENTER 120/240 v
GAINSBORO LIBRARY 120/240 v
Phase
Delivery Point I Meter Location
1 Service on C&P pole
1 SE corner of 1st floor of Center In The Square bldg.
1 OH service to front of building
1 OH service to west wall
1 OH to cust service pole
1 Top of AEP pole meter on control cabinet
1 Service to top of customer pole
I OH to cust. service pole
1 URD service from AEP pole #302-4019-B
1 Outside wall of building
3 OH service to top of Customer pole
1 Service box - meter on cabinet
3 URD. to Meter on Left Wall
1 OH service to Customer pole
1 At top of riser pole
3 At CT cabinet inside building
3 URD to mtr pedestal und bridge
I Outside wall of building
1 Top of Customer pole - meter on cabinet
1 Service to Customer pole
1 OH service to top of mast
3 Service at padmount transformer
1 URD off riser pole
I OH service to top of Customer pole
1 URD to cust. mtr pedestal
1 Non metered DID light(s)
3 URD. to Rear of Building in Room
1 Top of AEP pole - meter on control cabinet
3 Top of riser pole - meter on building
1 OH service to Customer pole
1 OH service to mast on north wall
3 Customer-owned underground from manhole - meter on cabinet
1 Service from top of AEP pole
1 OH service to mast on east wall
1 OH service to Customer pole
1 OH service to front of building
1 OH service to mast on west wall
9~6~00 Page 2
Exhibit A c,Ty OF RO^.OKE
0221214170
0221681810
0221889320
0221925170
0222041420
0222176850
0222412420
0222816210
0222881420
0223176560
0223435170
0223513210
0223830030
0223885520
0223962350
0224612590
0224741231
0224761420
0224915740
0224967980
0225220570
0225349110
0225351100
0225600330
0226508920
0226539920
0226727920
0227136140
0227244500
0227572540
0227881810
0228090420
0228461420
0228465590
0228612420
0229622060
0229680420
Service Location
339 SALEM AVE SW
KIMBALL AVE NE
BULLITT AVE SE
CAMPBELL AVE SW
1402 BENNINGTON ST SE
HUNTINGTON BLVD NE
WILLIAMSON RD NE
BLUE HILLS DR NE
210 CAMPBELL AVE SW
2121 BUFORD AVE SW
310 CAMPBELL AVE SW
STATE RT 779
VENTNOR RD SE
200 CHURCH AVE SW
GRANDIN RD SW
1802 COURTLAND RD NW
BRANDON AVE SW
1ST ST SE
COLONIAL AVE SW
3447 HOLLINS RD NE
9TH ST SE
3837 WILLIAMSON RD NW
STATE RT 648
8192 ANGEL LN
2006 JEFFERSON ST SE
MCCLANAHAN ST SW
33 RESERVE AVE SW
714 13TH ST SW
WILLIAMSON RD NE
NORFOLK AVE SE
WILLIAMSON RD NE
PLATEAU RD SE
55 CHURCH AVE SE
PLANTATION RD NE
TAZEWELL AVE SE
MUDLICK RD SW
BENNINGTON ST SE
Facility Served
VEHICLE PARKING AREA
ORANGE AV
TFL
PL 2542578-6TH ST SW
SEWAGE PLANT
TRF LGT WILLIAMSON & HUN
PLE 2781575-ALBEMARL
WATER DEPARTMENT
MUNICIPAL BUILDING
NORWICH CENTER
CAMPBELL AV ANNEX
TINKER TUNNEL INTAK
GRDN CITY BALLFD
MUNICIPAL ANNEX
SHRINE HILL TENNIS
MOTOR HEATER
TFL CORP CIRCLE SW
CAMPBELL AV-FARM MKT
OH PL 278-2597
UTILITY LINE FACILITY
FLASHER SCHOOL
LIBRARY
SECURITY OFC
WELL PUMP WATER FILTER
CRYSTAL SPRING
RIVERS EDD LTS
NAT GUARD ARMORY
MT VIEW CENTER
TRF LGT WAYNE ST & WILLIA
TRF LGT NORFORK & MARKE
UG MH25432C1-SHEN AV
MT PLEASANT TANK
SISTER C FTN LTS
HOLLINS PUMP ST
P O 00747-WMSON RD
FLASHER LIGHT N
MT PLEASANT PUMPING
Voltage
208/120 v
120/240 v
120 v
120 v
120/240 v
120v
120 v
120/240 v
208/120 v
240/120 v
208/120 v
120/240 v
120/240 v
480/277 v
120~40 v
120/240 v
120 v
208/120 v
120 v
240/120 v
120 v
240/120 v
120/240 v
480/277 v
480/277 v
120 v
20~120 v
120/240 v
120/240v
120v
120 v
120/240 v
120/208 v
240/120 v
120 v
120 v
208/120 v
Phase
3
1
1
1
1
1
1
1
3
3
3
1
1
3
1
1
1
3
1
3
1
3
1
3
3
1
3
1
1
1
1
1
1
3
1
1
3
Delivery Point I Meter Location
OH service to mast on south wall
Delivery at base of street light pole
Service to Customer pole
Top of AEP pole
Outside wall of building
OH to cust. service pole
Top of AEP pole - meter on cabinet
Service to Customer pole
At property line - meter in building
Top of AEP pole
Network service to West wall - meter on west wall
OH service to top of Customer pole
OH service to Customer pole
At secondary bus in vault - meter in building
Top of Customer pole
OH service to top of Customer pole
O.H., Meter on Customer Pole
In basement on south wall
Top of riser pole
Service to top of Customer pole
O.H. to Meter on AEP Pole 278-4617
URD secondary off riser pole - meter on building
URD service to left outside wall
URD. to Customer Meter Pedestal
Service at bus in vault meter on building
OH service to Customer pole
OH service to west wall
OH service to SE wall
OH to mtr on AEP pole
URD to cust. mtr pedestal
Service box - meter on cabinet
Service to Customer pole
Meter terminal at NE corner of parking garage
OH service to east side of building
In service box - meter on cabinet
OH service to top of Customer pole
Outside wall of building
9/6/00 Page 3
Exhibit A C,TY oF RO^.OKE
~229740421
0230282380
0230437140
0230471810
0230852060
0231202420
0231360420
0231512420
0231916210
0232020420
0232074170
0232209000
0232316170
0232356950
0232727920
0233169110
0233219310
0233534350
0234739880
0234850380
023512042O
0235212420
O23532517O
O23547077O
0235681420
0235991420
0236014350
O23641535O
O23676138O
0237303600
0237561420
0237796170
O23796574O
0238441100
0238696530
0238931420
0239076560
Service Location
ROSEWALK LN SE
MELROSE AVE NW
FRANKLIN RD SW
LIBERTY RD NW
WELCOME VLY RD SE
229 FRANKLIN RD SW
YELLOW MTN RD SE
ELM AVE SE
BLUE HILLS DR NE
RIVER AVE SE
10TH ST SW
3707 WOODCREST RD NW
16 WELLS AVE NW
2330 WINDSOR SW
JEFFERSON ST SW
3304 TRINKLE AVE NW
WlLLIAMSON RD NE
900 MAIN ST SW
CRESTON AVE SW
24TH ST NW
GARDEN CITY BLVD SE
JEFFERSON ST SW
CAMPBELL AVE SE
1529 CARROLL AVE NW
1ST ST SW
121 CHURCH AVE SW
WASENA PARK SW
BRANDON AVE SW
544 WESTSIDE BLVD NW
LIBERTY RD NE
CHURCH AVE SE
10TH ST NW
BRANDON AVE SW
WILLIAMSON RD NE
222 WILEY DR
1402 UNDERHILL AVE SE
ROANOKE AVE SW
Facility Served
ROSEWALK LN PUMP
TFL 98-COMER ST
TFL
WASH BALLFIELD
WELCOME VALLEY WATER T
TRAFFIC SIG 3RD & FR
GRDN CITY CENTER
PL 278-1428-JEFF ST
PL 2314532-ORANGE AV
TFL
TFL-PATTERSON AVE
ROUND HILL PUMP
STREET LIGHT
RALEIGH CT TENIS
VICTRY STAD WEST
PRESTON BSKETBLL
WILLIAMSON/THURSTON
TFL 60-COR OF WASENA
WATER TANK CONTROLLER
TRF LGT SALEM TRNPK & 24
TFL
UG MH278-A4 WALNUT
FLASHER
EUREKA TENNIS CT
UG MH254B407-CAMPBEL
ORDER B-93703
WASENA TEN-BBALL
SHERWOOD & MAIN ALSO
STRAUSS CONCESS
0000073304-HOLLINSRD
UGMH 278A3P3-JEFF ST
TFL
UG PL2782209-COL AV
TFL WILDHURST AVE
RIVERS E TENNIS
2CIT1P31006 PLANT 1
NORWICH BALLFLD
Voltage
120/240 v
120 v
120 v
480~277 v
120/240 v
120 v
120/240 v
120 v
120/240 v
120 v
120 v
120/240 v
208/120 v
120/240 v
208/120 v
120/240 v
120v
120 v
120/240 v
120/240v
120/240 v
120 v
120 v
120/240 v
120 v
208/120 v
120/240 v
120 v
120D40 v
120 v
120 v
120/240 v
120 v
120 v
120D40 v
480/277 v
120~40 v
Phase
1
1
1
3
1
1
1
1
1
1
1
1
3
1
3
1
1
1
1
1
1
1
1
1
1
3
1
1
1
1
1
1
1
1
1
3
1
Delivery Point I Meter Location
URD. to Customer Meter Pedestal behind fence
Delivery at top of AEP pole #228-1549 - meter on pedestal
Customer owner URD service to control panel meter on control panel
Control cabinet near football field
O.H. to Meter on Right Side of Bldg.
Customer-owned URD from handhole to control cabinet
Service to Customer pole
Service box - meter on cabinet
URD service from pole #231-4532 to side of Customer's cabinet
Service on AEP pole #278-7691
At top of riser pole - meter on pole
OH service to mast on north side of building
Service to Customer pole
URD service to meter on control cabinet near tennis courts
Service at secondary bus in vault - primary meter on pole
URD service from AEP pole #230-1188 to cabinet behind cabinet
OH to mtr on AEP pole 254-4007
OH service from AEP pole #277-5525
URD. to Customer Meter Pedestal
OH to cust. service pole
OH service to Customer pole
Top of pole - meter on cabinet
OH service to Customer pole
URD service to pedestal at northeast side of tennis courts
Service box - meter on cabinet
In switchgear room
Customer service pedestal
OH service from AEP street light pole #271-7180
OH service to Customer pole
Top of AEP pole #230-6146
In service box - meter on cabinet
URD service to signal control box
Top of riser pole
OH to Customer Pole
OH service to Customer pole
Service at padmount transformer
Top of AEP pole - meter on Customer board
9/6/00 Page 4
Exhibit A
0239346100
0239398140
0239399670
0240171810
0240612420
O24112O42O
O24121242O
0241542810
02416O892O
O24172714O
0242281420
024274938O
0242811090
O24298792O
0243432980
024392110O
0244597710
O24586798O
0246024350
O246176380
0246269320
0246391210
0246654770
O24666142O
0246842980
O24686128O
0247102420
0247303500
O247389O00
0247547380
0247881423
O24815493O
0248469110
0249636210
0249706380
0249781810
0249915740
Service Location
1402 UNDERHILL AVE SE
1301 3RD ST SW
1900 ORANGE AVE NW
600 ORANGE AVE NW
706 JEFFERSON ST SE
1135 RIVERLAND RD SE
JEFFERSON ST SW
1728 NORTH AVE NE
2070 JEFFERSON ST SE
5TH ST SW
NORFOLK AVE SE
PETERS CREEK RD NW
116 PATTON AVE NW
MILL MTN SE
WYOMING AVE NW
CARVINS COVE RD
MONTROSE AVE SE
SALEM AV & 2ND ST SW
WASENA PARK SW
HERSHBERGER RD NW
ELM AVE SE
4916 WILLIAMSON RD NW
FERNCLIFF AVE NW
15 CAMPBELL AVE SW
3900 MELROSE AVE NW
FERNCLIFF AVE NW
210 CHURCH AVE SW
309 OLD BROOK RD
HUFF LN NW
HERSHBERGER RD NW
120 KIRK AVE SW
COMPTON ST NE
3137 PRESTON AVE NW
ORANGE AVE NE
HERSHBERGER RD NW
WILLIAMSON RD NE
WONJU ST SW
Facility Served
B.A.F. BLDG
HUMAN RESCOURCE CENTE
TFL-COR OF' 19TH ST
TRF FLASHER
CRESTAR FOUNTAIN
WATER TANK
P1 2781617-ALBEMARLE
EASTGATE SHELTER
CRYS SPR SHELTER
P1 278282-ELM AV
W^LKBRIDGE
COR WOODHAVEN
IRRIGATION PUMP
WATER STORAGE TANKS
WASHINGTN HTS TK PMP
CHEM BLDG
LIBRARY
TRF LGT SALEM&2ND ST SW
SECURITY LIGHTS
WESTSIDE FIELDS
581E P12784067
ANDREWS FLAG LT
FLASHER RUFFNER ELEM
PARKING GARAGE
WEST$1DE - TFL 110
FLASHER WILLIAM FLEMING
C V BLG
WATER DEPARTMENT
HUFF LANE 2 BALL
TFL-FERNCLIFF
OCCUPATIONAL
TRF LGT WILLIAMSON & CO
PRESTON CENTER
CORN GRANBY
TFL-INT 117
MH254-D2BA WELLS AV
PL 2782671-COL AV
Voltage
480/277 v
120/240 v
120 v
120/240v
208/120 v
120/240 v
120 v
120/240 v
240/120 v
120 v
120/208 v
120 v
120v
120/208 v
120 v
120 v
240/120 v
120v
120/240 v
120/240 v
120 v
120 v
120 v
480/277 v
120 v
120 v
208/120 v
120/240 v
120/240 v
120 v
208/120 v
120v
120/240 v
120 v
120 v
120/240 v
120 v
Phase
Delivery Point I Meter Location
3 URD to meter on switchgear on east side of building
1 OH to cust mast on bldg
1 OH service to Customer pole
I OH to cust. service pole
3 Meter in basement of Main Library
1 Outside wall of building
1 OH service to Customer pole
I OH service to top of mast
3 OH service to Customer pole
I Service to top of AEP pole - meter on pole
3 Service to Customer pole
I OH service to Customer mast from pole #181-6549
1 URD to cust. mtr pedestal
1 URD service from AEP pole #302-4019-B
1 Service to top of Customer pole
3 Outside wall of building
3 Service to top of riser pole - meter on building
1 OH to cust. mtr pedestal
I Service to top of Customer pole
1 Service to Customer pole
1 Service to top of pole - meter on cabinet
1 Customer meter pedestal
I OH to customer's metering & service pole
3 At bus in vault - meter on outside vault wall
1 OH service to Customer pole
1 OH to customer's metering & service pole
3 In vault located in basement
1 OH service to Customer meter pole
1 OH service to top of Customer pole
1 OH service to Customer pole
3 Outside wall of building
1 OH to cust. service pole
1 OH service to west wall
1 OH service to Customer pole
1 URD from riser pole
1 Service box - meter on Customer post
1 Top of riser pole
9~6/00 Page 5
Exhibit A c,Ty OF RO^.OKE
0249965170
0250161420
0250626710
0251718710
0251725560
O251790770
0252391210
0253041420
025323556O
O25354738O
O25369674O
0254435170
0254797530
0254891090
0255040630
0255612590
0255905980
0255967980
0256351100
0256381810
O25651242O
0256674210
0256797710
0256966880
0257122590
O25731617O
0257508920
0257539920
02575615OO
O257951420
0258169110
O2583O7530
0258601100
0259235980
0259461420
0259479670
0259481810
Service Location
216 12TH ST NW
13 CHURCH AVE SE
18TH ST SE
MUNFORD AVE SE
1742 MEMORIAL AVE SW
1529 CARROLL AVE NW
5012 WILLIAMSON RD NW
1402 UNDERHILL AVE SE
13TH ST SW
HERSHBERGER RD NW
BRANDON AVE SW
309 3RD ST SW
341 KING GEORGE AVE SW
1402 UNDERHILL AVE SE
DUKE GLOUCESTER SW
1802 COURTLAND AVE NE
VALLEY VIEW BLVD NW
3447 HOLLINS RD NE
STATE RT 648
320B CARVER AVE NE
706 JEFFERSON ST SE
1000 MECCA ST NE
1030 PENMAR AVE SE
BRAMBLETON AVE SW
55 NOBLE AVE NE
COMMONWEALTH DR NE
WILEY DR SW
WILEY DR
CHURCH AVE SW
FRANKLIN RD SW
3901 WILLIAMSON RD NW
FRANKLIN RD SW
4901 WILLIAMSON RD NW
AIRPORT RD NW
25 CHURCH AVE SE
24TH ST NW
WILLIAMSON RD NE
Facility Served
FIREHOUSE #5
FIRE STATION #1
FALLON L BALLFLD
JACKSON TENNIS
FIREHOUSE 7
EUREKA CENTER
ORDER B-72209
2CLT1 P34002
BRIDGE LIGHTING
PL22945390ORWY/HERBG
LAKEWOOD PUMP
COURT ANNEX
STL
BAF INFLUENT PS
A20156 FRANKLN
ROAD CHEMICAL STORAGE
TRF LGT RUTGERS ST & HER
UTILITY LINE FACILITY
STORAGE LOT & SHELTR
CITY MAINTENANCE BLDG
MAIN LIBRARY
STA 14
BUENA VISTA CTR
SHEN LIFE TRF LGT
FIRE STATION #2
ENTRANCEWAY FTN
OH PL278-3712-JEFFST
RIVERS E FIELDS
JEFFERSON CTR PKG LOT
UG MH278A3Q3-JEFF
TRF LGT FLEMING & WILLIAM
COR BROADWAY
ORDER B-72209
FIREHOUSE 10-B43395
CENTURY STATION
MELROSE
ORG P1 254-4568
Voltage
120/240 v
208/120 v
120/240 v
120/240 v
120/240 v
120/240 v
120 v
240/120 v
120/240 v
120 v
240/120 v
208/120 v
120 v
120/208v
120 v
208/120 v
120/240 v
240/120 v
120/240 v
120/240 v
208/120 v
120/240 v
120/240 v
120v
120/240 v
240/120 v
120 v
480/277 v
120v/208v
120 v
120v
120 v
120 v
208/120 v
208/120 v
120 v
120 v
Phase
1
3
1
1
1
1
1
3
1
1
3
3
1
3
1
3
1
3
1
1
3
1
1
1
1
3
1
3
1
1
1
1
1
3
3
1
1
Delivery Point I Meter Location
OH service to north wall of building
URD service to junction box - meter in front right corner
Service to top of Customer pole
OH service to top of Customer pole
Top of riser pole
OH service to mast on north wall
Top of riser pole
Service to top of mast on SE wall
Service to SW side of bridge
Top of riser pole - meter on AEP pole
Service to top of mast on north side
Network service to west alley
OH service to Customer pole
URD to cust. mtr pedestal
OH service to top of riser pole
OH service to Customer pole on north side of building
OH to cust. service pole
OH service to mast on rear wall
OH service to top of Customer pole
O.H. to Right of Building
At property line on Bullitt Ave. - meter in building
Service to Customer pole
OH service to east wall
OH to cust. service pole
URD service from riser pole - meter in basement
Top of AEP riser pole
OH service to Customer pole
URD service to CT cabinet adjacent to padmount transformer
URD to mtr in alley
Service box - meter on cabinet
OH to mtr on AEP pole
URD service from riser pole
OH service to top of Customer pole
At padmount transformer - meter on building
URD service at CT cabinet
Top of AEP pole meter on cabinet
Top of pole - meter on cabinet
9/6/00
Page 6
Exhibit A or.o^.oKE
0259612420
0259804090
0260860380
0261081420
0261471810
0261490770
0261879240
0262006660
0262010630
0262351100
0262512420
0262594810
0263178400
0263727920
0263836380
0263951420
0263985520
0264332790
0264705520
0265171810
0265186950
0265449110
0265592550
0265612420
0266095521
0266212420
0266707740
0267125520
0268705980
0269696530
0269721860
0269733810
0269781420
0269831100
0269931420
0270292810
0271479670
Service Location
WILLIAMSON RD SE
8192 ANGEL LN
GARDEN CITY BLVD SE
SALEM & MARKET SE
GAINSBORO RD NW
20TH ST NW
MELROSE AVE NW
VALLEY VIEW BLVD NW
3373 PEAKWOOD DR SW
STATE RT 648
ELM AVE SE
108 COYNER SPRINGS RD
KING ST NE
RESERVE AVE SW
STATE RT 116
510 JEFFERSON ST SW
324 CAMPBELL AVE SW
FRANKLIN RD SW
710 WILLIAMSON RD NE
233A ORANGE AVE NW
307 MARKET ST SE
3901 WILLIAMSON RD NW U
STAUNTON AVE NW
602 JEFFERSON ST SE
10 S JEFFERSON ST-TOWE
JEFFERSON ST SW
SHERWOOD AVE SW
1402 UNDERHILL AVE SE
VALLEYVIEW BLVD NW
218 WILEY DR SW
FRANKLIN RD SW
GUS NICKS BLVD NE
2ND ST SW
STATE RT 648
1402 UNDERHILL AVE SE
2207 ORANGE AVE NE
514 24TH ST NW
Facility Served
UG MH278-A3U5-CHURCH
MAINTENANCE BLDG
OL
STREET LIGHTS
AT LIBERTY
CARROLL/TANK CONTROL
TRF LGT- 3200 MELROSE
TFL VALLEY VIEW WEST
PUMP
PICNIC RESTROOMS
MH 278A3X1- 1581-W
CRISIS CENTER
TFL
VICTRY STAD FTN
TFL-INT 117
CRESTAR FOUNTAIN PLAZA
CITY JAIL
GAZEBO ELMWOOD PARK
CIVIC CENTER
WASH LOWR TENNIS
FRAMER MKT POWER SUPPL
BRECK BALLFIELD UNIT A
STAUNTON PARK SHELTER
KEY PLZA D D LTS
GARAGE
WALNUT 278-3297
FLOOD DIGHT
SEWAGETREATMENT MOTO
TRF LGT RING RD & BLVD
WASENA ST SHLTER
TFL
CRNR RICHARD AV
UG MH254B4J8-CAMPBEL
HOLLINS TANK
ALT #1-PLT#1
AT GUS NICKS BLV NE
FIRE DEPT 9
Voltage
120 v
120/240 v
120 v
120/208 v
120/240 v
120 v
120v
120 v
240/120 v
120/240 v
120 v
120/240 v
120 v
208/120 v
120 v
480/277 v
480~277 v
120/240 v
480/277 v
120/240 v
120v
120/240v
120v
480~277 v
480/277 v
120/240 v
120 v
12,470 v
120/240 v
120D40 v
120 v
120 v
120 v
120 v
480/277 v
120/240 v
120/240 v
Phase
1
1
1
1
1
1
1
1
3
1
1
1
1
3
1
3
3
1
3
1
1
1
1
3
3
1
1
3
1
1
1
1
1
1
3
1
1
Delivery Point I Meter Location
In service box - meter on cabinet
URD. to Meter on Right Side of Building
Non metered DID light(s)
At control panel
Service to Customer pole
Service to Customer pole at tank
OH to mtr on AEP pole
URD. to Customer Meter Structure
URD service to riser pole
OH service to front wall
Service box - meter on cabinet
URD service to CT cabinet in front of building
URD service from AEP pole #255-510 to east side of King St.
URD service to Customer pedestal
Service from AEP pole #204-2048 - meter on pedestal
At bus in vault
At Customer switch out of vault - meter on S. wall.
URD. to meter pt of Gazebo
At padmount transformer
Top of Customer pole
URD to cust. mtr pedestal
URD to cust. mtr pedestal
OH to cust. service pole
Bus bas in vault - meter on outside of building
Switch panel in electrical equipment room in the Dominion Tower
URD service to meter under bridge
Service to Customer pole
OH service to Customer pole in front of plant
URD to cust. mtr cabinet
URD service to restroom
Service to Customer pole
Service from AEP pole #255-1153
Service box - meter on cabinet
OH service to top of mast on north side
Service at padmount transformer
At top of riser pole - meter on AEP pole
URD from riser pole - meters inside
9/6/00 Page 7
Exhibit A C,TY OF.O^.OKE
~271612420
0271776530
0272212420
0272576140
0272681420
0272827920
0273360380
0273802420
0273836210
0273987920
0273996710
O274112691
0274639670
0274921100
0275274880
0275319380
O27558892O
0275597710
0275739920
0275952570
0276645171
O27720914O
0277390770
0277602060
0277643380
0278102420
O2783890OO
0278796530
O27880417O
0279012420
0279299530
O279396O60
O27962792O
0279791420
0280114171
0280561420
0280904590
Service Location
JEFFERSON ST SE
1402 UNDERHILL AVE SE
JEFFERSON ST SW
MARSHALL AVE SW
CAMPBELL AVE SW
JEFFERSON ST SW
24TH ST NW
1ST ST SW
ORANGE AVE NE
MILL MTN SE
FALLON SHELTER
1 MARKET STSE
WALKER AVE NE
CARVINS COVE RD
RESERVE AVE SW
PETERS CREEK RD NW
2328 CRYSTAL SPG SW
1205 MORNINGSIDE ST SE
BROADWAY AVE SW
CAMPBELL AVE SW
SHENANDOAH AVE NW
1105 5TH ST SW
CARROLL AVE NW
MUDLICK RD SW
2607 SALEM TPKE NW
3RD ST SW
HUFF LN NW
1618 WILEY DR SW
10TH ST SW
JEFFERSON ST SW
3410 WEST RIDGE RD SW
WILLIAMSON RD NE
344 RESERVE AVE SW
1ST ST SW
SALEM AVE SVV
CHURCH AVE SE
10TH ST NW
Facility Served
UG MH278A3R3-BULLITT
OLD INFLUENT PUMP BLDG
PL 2781622-MAPLE AV
PL278100 - 5TH ST
STL 1ST BLOCK
P12783756-RESERVE AV
SHENANDOAH
UG MH278A3L4-FRANKLN
KING ST
MILL MOUNTAIN STAR
FALLON SHELTER
POWER SOURCE FRIDAY'S A
BRIDGE LIGHTS
CARVINS LF STAT
TRF LGT FRANKLIN/RESERV
NORTH LAKES DR
FIRE HSE 8
JACKSON CONCESS
P O A23398
TRF LGT 8 1/2 ST & CAMPBEL
TRF LT-COR 5TH ST
HIGHLAND D D LTS
21 ST ST
FLASHER LIGHT
LIBRARY
UG MH278A3G9-LUCK AV
HUFF LANE TENNIS
SMITH SHELTER
TFL-SALEM AVE
P1 2781554-MTN AV
CHAPEL FOREST
TFL RUTHERFORD
MAHER BALLFIELD
UG MH278A3K7-CHURCH
TFL
STL-1ST BLOCK
CORNR HUNT AVE
Voltage
120 v
480/277 v
120 v
120 v
208/120 v
120/240 v
120 v
120 v
120/240 v
120/240 v
120/240 v
120D40v
120/240 v
480/277 v
120v
120/240 v
120/240 v
120/240 v
120 v
120v
120 v
120/240v
240/120 v
120 v
208/120 v
120 v
120/240 v
120/240 v
120 v
120 v
240/120 v
120 v
480/277 v
120 v
120 v
208/120 v
120/240 v
Phase
1
3
1
1
3
1
1
1
1
1
1
1
1
3
1
1
1
1
1
1
1
1
3
1
3
1
Delivery Point I Meter Location
Service box - meter in cabinet
URD to meter on front of building
Top of pole - meter on cabinet
Service to top of AEP pole
At switch cabinet east of mini-mall/parking building
OH service to Customer pole
Top of AEP pole - meter on cabinet
Service box - meter on cabinet
Service from pole #231-83
OH service from AEP pole #278-6545
Service to Customer pole
OH to cust. mtr pedestal
Service to top of Customer pole
Top of AEP pole
OH to cust. mtr pole
Service from top of AEP pole - meter on pedestal
URD service from riser pole - meter in building
URD service to meter at rear of Concession stand
OH service to Customer pole
OH to mtr on AEP pole
Service to Customer pole
Top of riser pole - meter on private pole
Service to top of pole near school
OH service to top of Customer pole
URD service to padmount transformer
Service box - meter on cabinet
1 OH service to top of Customer pole
1 OH service to mast on rear wall
1 At top of riser pole - meter on pole
1 Top of AEP pole
1 OH service to mast on front wall
1 URD. to Customer Pole, N.W. Corner
3 URD service to north wall of building
1 Service box - meter on cabinet
1 Service to Customer pole
3 At switch cabinet in park
1 Service to Customer pole
9~6~00 Page 8
Exhibit A
ClTY OFROANOKE
0280921100
0281002420
0281363350
0281659000
0283024350
0283371810
0283678140
0283889320
0284041420
O2846815O0
O284697710
0285171420
0285292980
0285435170
0286016100
0286612590
0286676680
0286737770
0286764210
O286860770
0286905980
0286967980
O287236740
0287375350
0287512420
0287797710
0288337530
O288446410
0288508920
0288627140
0288634980
0288975980
0289076140
O2891O3731
O28918142O
0289285370
0289315350
Service Location
HERSHBERGER RD NW
3RD ST SW
2424 BRAMBLETON AVE S
WILLIAMSON RD NW
802 WILEY DR SW
1616 BURRELL ST NW
JEFFERSON ST SW
JAMISON AVE SE
1402 UNDERHILL AVE SE
STATE RT 1035
PENMAR AVE SE
WILLI^MSON RD SE
MELROSE AVE NW
315 CHURCH AVE SW
STATE RT 660
1802 COURTLAND AVE NE
1402 BENNINGTON ST SE
JEFFERSON ST SE
ORANGE AVE NW
STAUNTON AVE NW
HERSHBERGER RD NW
3447 HOLLINS RD NE
COLONIAL AVE SW
GRANDIN RD SW
JEFFERSON ST SE
9TH ST SE
637 WALNUT AVE SW
ELM AVE SW
JEFFERSON ST SE
ELM AVE SW
MELROSE AVE NW
WILLI^MSON RD NW
CHURCH AVE SW
CHURCH AVE SW
SALEM AVE SW
WILLIAMSON RD NW
MAIN ST SW
Facility Served
INT BEAN
UG MH278A3F7-CHURCH
FISHBUR PARK CARETAKER
TRF SIG CRNR YARDLEY
OLD TRANSPORT MUSEUM
WASHINGTON POOL
P12781618-S ALBEMARL
INT 9TH
ALT 2
FALLING CREEK
JACKSON BALLFLD
UG MH 254-B4Y3
COR-FOREST PARK
COURTHOUSE
JUVENILE HOME
IMPOUNDMENT LOT
PUMP AT POND
TRF LGT JEFFERSON & SALE
TFL
STAUNTON BASKETBALL
HIGHWAY SIGN
MAINTENANCE / GARAGE BL
FLASHER
CORNR SHERWOOD AVE
AT BULLITT
JACKSON TENNIS CT
HIGHLAND TENNIS
TRF LHT MAIN&FERDINAND&
UG PL2783755-JEFF AV
PL 278162- W 5TH ST
LAFAYETTE
BOXLEY HILLS
LEE FOUNTAIN LTS
WAR MEMORIAL
UG MH254B4N4-1ST ST
TFL PIONEER RD
FLASHER
Voltage
120 v
120 v
120/240v
120/240 v
120/240 v
208/120 v
120 v
120 v
480/277 v
208/120 v
120/240 v
120/208 v
120 v
208/120 v
480~277 v
120 v
120/240 v
120/240v
120 v
1201240 v
120/240 v
120/240 v
120 v
120 v
208/120 v
120/240 v
120/240 v
120v
120/240 v
120 v
120 v
480~277 v
120/208 v
120 v
120 v
120 v
120/240 v
Phase
1
1
1
1
1
3
1
1
3
3
1
1
1
3
3
1
1
1
1
1
1
1
1
1
3
1
1
1
1
1
1
3
1
1
1
1
1
Delivery Point I Meter Location
On AEP pole #206-2605
Service box - meter on cabinet
OH to mtr on right of bldg
Service to Customer pole
URD service to CT cabinet on building wall
URD service to north wall of building
Service to top of Customer pole - meter on pole
Service to Customer pole
Service at padmount transformer
OH service to mast in rear of building
Service to top of Customer pole
OH service to Customer pole at corner of Firestone lot
Service to Customer pole
In vault north of building - meter on north wall
URD. to Meter on Rear of Building
Outside wall of building
OH to customer meter structure 50' N of National Guard parking lot
URD to mtr in manhole near
Service to control box
OH service to Customer pole
OH service to Customer pole
O,H. to Meter on Left Side of Bldg.
AEP pole near intersection
Service to Customer pole
Customer-owned URD from manhole - meter on cabinet
OH service to top of Customer pole - meter is 20' up pole
OH service to Customer pole
OH to mtr on AEP pole
URD service from riser pole
Service to top of AEP pole - meter on pole
Top of AEP pole - meter on cabinet
At padmount transformer meter on building
SW end of Lee Plaza to Customer meter pedestal
URD. Downtown Network
Service box - meter on cabinet
O.H. Meter on Pole 230-1706
Service to Customer pole
9/6/00 Page 9
Exhibit A OF RO^.OKE
0289389920
0289974170
0290247140
0290311100
0290816210
0290881420
0291090030
0291359000
0291592810
0292300910
0292541420
0292612590
0293329560
0293351100
0293505980
0293512420
0293594810
0293647380
0293691810
0294508920
0294615560
0294656820
0294727920
0294776880
0294951420
0295135170
0295327920
0295662350
0295712030
0295751170
0295887920
0296171810
0296246370
0296449110
0296461420
0296612420
0296975170
Service Location
1006 ROSEMARY AVE SE
1302 PATTERSON AVE SW
ELM AVE SW
4828 DELRAY ST NW
BLUE HILLS DR NE
CAMPBELL AVE SW
U S ROUTE 220
WILLIAMSON RD NW
ORANGE AVE NE
PETERS CREEK RD NW
1566 CARLISLE AVE SE
1802 COURTLAND RD NW
4810 SALEM TPKE NW
STATE RT 648
PETERS CREEK RD NW
ELM AVE SE
STATE RT 660
COVE RD NW
1205 WILLIAMSON RD NE
JEFFERSON ST SW
GRANDIN RD SW
BRANDON AVE SW
16 RESERVE AVE SW
ORANGE AVE NW
13A CHURCH AVE SE
CAMPBELL AVE SW
JEFFERSON ST SE
2112 GRANDIN RD SW
U S ROUTE 220
107 MARKET ST SE
MILL MTN SE
233 ORANGE AVE NW
GILMER AVE NW
3901 WILLIAMSON RD NW
CHURCH AVE SE
201 TAZEWELL AVE SE
10TH ST NW
Facility Served
GARDEN CITY
TELE BOOTH
P1 2781270-1ST ST
2CITIP31010
STREET LIGHTING
UG MH254B4J5-3RD ST
WATER PUMP
CRNR EPPERLY
POLE 2545714-13TH ST
TFL AERIAL WAY DR
GOLDEN SHELTER
PUR ORDER 69325
FIREHOUSE 12
MAIN RESTROOM
PCRK-THRI-VLYPT
MH278-A3X1-WMS RD
2ClTIZ11009
TFL AT HERSHBERGER
GATEWAY FLG LTS
PL2783754-WELLER AV
SW CORN. OF MEMORIAL
LAKEWOOD PARK RESTROO
VICTRY STAD EAST
TRF LGT 5TH ST & ORANGE
FIREHOUSE #1
P12542889-5TH ST SW
BRIDGE FACILITIES
LIBRARY
TANK
FARMER MKT POWER SUPPL
MILL MT GRDN IRIG
WASH BASKETBALL
TFL
BRECK CONCESSIN
CRNR MARKET ST
VALLEY METRO
TFL-LOUDON AVE
Voltage
240/120 v
120 v
120 v
480 v
120/240 v
120 v
480~277 v
120/240 v
120 v
120/240 v
120/240 v
208/120 v
120/240 v
120/240 v
120/240 v
120 v
120/240 v
120 v
120/240 v
120/240 v
120 v
120/240v
208/120 v
120v
208/120 v
120 v
120/240v
240/120 v
208/120 v
120v
120/240 v
120/240 v
120/240 v
120/240 v
120/208 v
208/120 v
120/208 v
Phase
3
1
1
3
1
1
3
1
1
1
1
3
1
1
1
1
1
1
1
1
1
1
3
1
3
1
1
3
3
1
1
1
1
1
1
3
1
Delivery Point I Meter Location
OH service to Customer pole
OH service to top of mast
Service to top of Customer pole - meter on pole
OH service to mast on west wall
URD service to street lighting enclosure
Service box - meter on cabinet
Service to CT cabinet on side of building
Overhead service to Customer pole
Delivered at top of AEP pole - meter on Customer cabinet
URD. to Meter on Customer Pole
OH service to top of mast on shelter
At padmount transformer - meter on building
OH service to front wall
OH service to front wall
URD service to Customer control cabinet from pedestal #205-9-75
Service box - meter on cabinet
OH service to rear wall
OH service to Customer pole
URD service to meter pedestal among pine trees
URD service from riser pole
OH service to Customer pole
o to mtr on rear wall
Service at secondary bus in vault - primary meter on pole
OH to mtr on AEP pole
At property line on Church Ave. - meter in building
Top of Customer pole - meter on cabinet
URD to cust. mtr pedestal
Top of riser pole - meter on building
Service from AEP pole #325-5539 to meter on south wall
URD to cust. mtr pedestal
URD service from AEP pole from #302-3791 to well house
OH service to Customer pole
Service to Customer pole
OH service to rear of building
At junction box in sidewalk - meter on traffic control box
At padmount transformer at parking garage
At top of riser pole - meter on AEP pole
9/6~00 Page 10
Exhibit A ciw oF
0297120420
0297212420
0298258350
0298512810
0298571280
0298690770
0299367690
0299428430
029999298O
Service Location
1502 RIVERLAND RD SE UNI
JEFFERSON ST SE
3800 PARK LN SW
ORANGE AVE NE
WlLLIAMSON RD NE
1526 CARROLL AVE NW
HERSHBERGER RD NW
WlLLIAMSON RD NE
2750 CLIFTON AVE NW
Facility Served
FIRE STATION 11
PL 278-3264-WMS RD
SEWAGE TREATMENT
CNR HOLLINS
TRF LGT CLOVER & WILLIAM
EUREKA BASKETBALL
TFLW SIDE BLVD
TFL LIBERTY RD
VILLA HT BALLFLD
Voltage
240/120 v
120 v
120/240 v
120 v
120v
120/240 v
120 v
120 v
120/240 v
Phase
3
1
1
1
1
1
1
1
1
Delivery Point I Meter Location
Service on top of riser pole - meter on east wall
Top of pole - meter on cabinet
At the Customer URD meter pedestal
Service from AEP pole #254-5758
OH to mtr on AEP pole
OH service to Customer pole
O.H. to customer's meter pole S.E. Corner
O.H. to Meter on AEP Pole 230-6501
Top of AEP pole
9/6/00 Page 11
APPALACHIAN POWER COMPANY
d/b/a American Electric Power
Exhibit
Page 1 of
PUBLIC AUTHORITY TARH~ NO. 8
SCHEDULE P.A.
AV~H. ABILITY OF SERVICE
Available for general service to municipal corporations and state governmental ea~es, excluding Public Housing
Authorities and the Commonwealth of Virginia, as those terms are used in §§56-232 and 234 of the Code of Vir~'nia and
in pertinent decisions of the Supreme Court of Virginia.
MONTHLY RATE (Schedule Codes 804, 805, and 806)
Monthly
Rate
CUSTOMER CHARGE
Per Service Connection ("Account") .......................... $827
SCHOOLS
Per KWH Consumed ...................................... 4.575~
WATI~R pUMPING. SEWAGE PUMPING. AND
SEWAGE DISPOSAL SERVICE (806)
Per KWH Consumed ...................................... 3.728~
~ OTHER (S0S)
Per KWH Consumed ...................................... 4.262~ ·
OPTIONAL RATE (Schedule Codes 809, 812, and 813)
Available to any Public Authority Account with normal maximum electrio demands of 100 KW or more. A conUact
~pacity will be established which is equal to the Account's estimated normal maximum electrical capacity requirements.
Monthly
SCHOOLS (S09) Rate
Customer Charg~
Per Account ............................................ $20.00
Demand Charge
All KW of Billing Demand ................................ $4.54
Energy Charge
All KWh M~,.ered KWH .................................. 2.8615
Issued: June 30, 2000
Effective: July 1, 2000
through
Jue 30, 2002
APPALACHIAN POWER COMPANY
d/b/a American Electric Power
Exhibit B
Page 2 of 5 ~
PUBLIC AUTHORITY TARIFF NO. 8
SCHEDULE p.s.
(Coutinued)
OPTIONAL RATE (eoutinued)
WATER PUMPING. SEWAGE PUMPING AND
SEWAGE DISPOSAL SERVICE (813)
Monthly
Customer Charge
Per Accoun~ ............................................ S20.00
Demand Charge
All KW of Billing Demand ................................ $6.18
Energy Charge
All KWH Metered KWH ................................. 2.000¢
Re. active Demand Charge
All KVAR of Lagging Reaedve
Demand .............................................. 291
~L OTHER (812)
Custom~ Charge
Per Account ........................................... $20.00
Demand Charge
All KW of Billing Demand ................................ $6.76
Energy Charge
All KWH Metered KWH ................................. 2.000~
OPTIONAL ICE STORAGE RATE (Schedule Code 815 md 816)
Available to any Public Authority Account wher~ the Customer has installed Company approved energy storage
equipment.
Monthly
Customer Charge
Per Account ............................................ $10.80
Energy Charge
All metered kWh during on-peak billing period
All metered kWh during off-peak billing period
5.584~ pet kWh
2.745~ per kWh
For the purpose of this Schedule, the on-peak billing period is defined as 7 ~ to 8 p.m. local time, for all weekdays,
Monday through Friday. The off-peak billing period is defined as 8 pan. to 7 a.m. for all weekdays and ail hours of
Saturday and Sunday and the following legally observed holid~rys:
New Year's Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Christmas Day
Issued: June 30, 2000
Effective: July 1,2000
through
June 30, 2002
APPALACHIAN POWER COMPANY
d/b/a American Electric Power
Exhibit B
Page 3 of 5
PUBLIC AUTHORITY TARIFF NO. 8
SCHEDULE P.A.
(Continued)
OPTIONAL ICE STORAGE RATE (continued)
The Company reserves the right to inspect at all reasonable times tim energy storage equipment and dmrices which
qualify the Account for service under the Oprional Ice Storage Rat~ If the Company finds that, in its sole judgment, the
availability condifi~ms of this provision are being violated, it may discontinue billing the Account under this provision and
commence billing under the standard monthly rote.
OPTIONAL UNMETEHED SERVICE PROVISION (Schedule Code 800)
Available to Public Authority Accounts with small fixed electrical loads of 2~ kW or less, such as traffic signals and
signboards which can be served by a standard service drop from the Company's existing secondary distribution systcm.
This service will be furnished at the option of the Company, if requested by the Customer.
Each separate Account shall be separately billed under the agreemem for elecU/c service. In the event one customer
has several Accounts for like service, the Company may meter one Account to determ/ue the appropriate kilowatt-hour
usage applicable to each of the Accounts.
The Customer shall furnish swiW. hing equipment satisfactory to the Company. The Customer shall notify the
Company in advance of every change in connected load, and the Company reserves the right to inspect the Customer's
equipment at any time to verify the actual load. In the event of the Customer's failure to notify the Company of an
increase in load, the Company reserves the right to refuse to serve the contract location thereafter under this provision, and
shall be entitled to bill the Customer re~oactiveiy on the basis of the increased load for the full period such load was
connected plus three months.
Calculated energy use per month shall be equal to the contract capacity specified at the location times the number of
days in the billing period times the specified hours of operation. Such calculated energy shall then be billed at 4.$75¢ per
KWH plus the Fuel Adjustment Clause plus a monthly customer charge of $5.27.
DETERMINATION OF BILLING DEMAND
The billing demand in KW shall be taken each month as the highest registration of a 1S-minute demand meter or
indicator.
Monthly billing demand established hereunder shall not be less than 60% of the Account's established contract
For those Accounts that are designated to have a Reactive Demand Charge, the reactive demand in KVAR shall be
taken each momh at the highest single 15-minute peak in KVAR as registered during the month by a KVAR meter or
indicator.
Billing demands shall be rounded to the nearest whole KV and KVAl~
MINIMUM CHARGE
This Schedule is subject to a minimura monthly charge pcr account equal to the sum oftbe customer charge, demand
charge, energy charges, fuel adjustment clause and reactive demand charge of the applicable monthly rate.
MEASUREMENT OF ENERGY
Energy supplied hereunder will be delivered through not more than one single phase and/or one polyphase meter for
each Account.
Issued: June 30, 2000
Effective: July 1, 2000
through
June 30, 2002
APPALACHIAN POWER COMPANY
dro/a American Electric Power
Exhibit
Page 4 of
PUBLIC AUTHORITY TARXFF NO. 8
SCHEDULE P.A.
(Continued)
PAYMENT
Bills are due upon presentation and payable by mail, checidess paymant plan, electronic payment plan, or at authorized
collection a~encies of the Company by the next bill ~__~e__-~ On all accounts not so paid, a charge of 1-I/2% per month will
be applied ~o any accomn balsm~s not received by tho Company by th~ n~xt bill 4~__.~ If the Company fails ~o mail bills
promptly after the billing date, the due date will be extended accordingly. The Customer may designate its billing address.
SPECIAL TERMS
This Schedule is subject to all terms and conditions contained in the agreement for electric service entered into
between the Company and each city, county and town gov~vh'vantal authority.
FUEL ADJUSTMENT CLAUSE
Bills computed according to the rates set forth herein will be inorcased or decreased by a Fuel Adjustment Factor per
KWH calculat~i in compliance with the following Fuel Adjustment Clause.
When the estimated unit cost of fuel (Fro/Sm) used to me~ Appalachian Povmr Company's Not Energy Requirement
less losses (Sm) is above or below the base unit cost of 12.8000 mills per kilowa~our (Fb/Sb), an additional charge or
credit equal ~o the product of the actual kilowaUhours used and a fuel clause adjuran~ factor (A) shall be made, wber~
(A), calculated to the nearest 0.0001 mill pm' kilowat~hour, is as d~med below:
Adjustment Factor (A) =Fm - Fb
Sm Sb
Any difference betweeu the estima~xi cost of fuel used to meet Appalachian Power Company's Net Ener~
Requirement and the ac-mai cost of such fuel will be reflected in the calculation of the Fuel Adjuslmem Factor in the
second succeeding month.
In the above formula (F) is the expense of fossil and nuclear fuel in the base (b) and current (m) periods; and (S) is the
KWH sales in the base and current periods, all as defined below:
Fuel Costs (F) shall be the cost off
(a) fossil and nuclear fuel consumed in Appalachian Power Company's plans, and Appalachian Power Company's
share of fossil and nuclear fuel consumed in jointby owned or leased plants;
(b) The cost of emission allowances consumed concurrently with the monthly emi---qion of sulfur dioxide from the
Company's generating plants, including those wholly owned, jointly owned and leased;
(c) the actual identifiable fossil and nuclear fuel costs associated with energy purchased for masons other than
identified in (d) below;,
(d)
the net energy cost of mergy purchases, exclusive of capacity or demand chsrges (irrespective of the designation
assigned to such umm~'lion) when such energy is purchased on an economic dispatch basis (included therein
shall be such costs as the charges for economy energy purchases and the charges as a result of scheduled outage,
all such kinds of energy being purchased by Appalachian Power Company to subsgmte for its own higher cost
enersy), and less;
(c) the cost of fossil fuel, emission allowauces and nuclear fuel recovered through inler-syslmn sales including thc
fuel costs related to economy enersy sales and other energy sold on an economic dispa~h basis.
Issued: June 30, 2000
Effective: July 1, 2000
through
June 30, 2002
APP~CHIAN POWER COMPANY
d/b/a American Electric Power
Exhibit B
Page 5 of 5
PUBLIC AUTHORITY TARIFF NO. 8
SCHEDULE P.A.
(Continued)
FUEL ADJUSTMENT CLAUSE (continued)
Sales (S) shall be equated to the sum of(a) generation, (b) purclutscs, (c) interchange-in, less (d) energy associated
with pumped storage operations, less (c) inter-system sales referred to in (c) above, less (0 total systcm losses.
Sales (S) shall be modified to r~fl~ losses of 10.51% associa~d with Appalachian Power Company's deliveries to
customers served under this schedule.
· The adjustment factor developed according to the preceding parairaphs may be further modified to allow the recovery
of gross receipts or other similar revenue based lax charges occasioned by the fuel adjusmient revenues.
The cost of fossil fuel shall include no items other than those listed in Account 151 of the Commission's Uniform
System of Accounts for Public Utilities and Licensees. The cost ofemi-~sion allowances shall be that included in Account
509. The cost of nuclear fuel shall be that as shown in Account 518, except that if Account 518 also contains any expense
for fossil fuel which has already been included in the cost of fossil fuel, it shall be deducted from this account. All
references to the Commission's Uniform System of Accounts for Public Utilities and Licensees shall be to such Uniform
System of Accounts for Public Utilities and Licensees as is in effect from time to time.
Issued: June :30, 2000
Effective: July 1, 2000
through
Jue 30, 2002
APPALACHIAN POWER COMPANY
d/b/n American Eketrie Power
V& S.C.C. TARII~ NO. 17
Exhibit C
First Revision of
Sheet No. 16=1
SCHEDULE O~.
-' AVAnJ~BILITY OF SERVICE
Available for outdoor lighting to individual ~ustomen loca~ omside ~.~ eov~d by ~ street lighting
MONTIILY RATE
A. Ove~h~ Lightin~ Service
Lamp Approx.
Nominal InMai
100 9,~00
2OO 22,OOO
400 50,000
250 2~,500
400 50,000
Rn~ Per Month
Bas~ LevelizM Tariff
~ Fuel Code
$ $
7.64 plus _~4 O94
8.87 plus 1.13 097
I0.06 plus 2.23 098
10.06 plus 1.38 127
12~0 plus 2.23 109
175 8~00 Men:my Vapor 6.58 plus .96 093
250* 13,000' Mercury Va0or 8~9 plus 1-34 096
400 23,000 Merely Vapor 10.13 plus 2.12 095
175 13,000 Metal Halide Flood 9.22 plus .96 - 134
400 36,000 Metal ~ Flood 9.39 pim 2.12 102
1000 110,000 Metal Halide Flood 26.64 plus 5.07 131
* Effis:iiveAu~ust2~ 1990, the250wslt 13,0001mnm mmmry vnpor lamp will no longm' be available for new
inmllatiom or for r~air or ~pin~nent of esistin$ unit~
following:
For each addifionnl pole and ~ wire spin not over 150 f~mt:
Wood Pole S3..S0 per month
Al:~imlm Pole S7.50 per moadl
Fl'bm. gian Pole S8.50 per mondl
B. Post-Top Li~ohtln_a Service
installation Ohm typ~ and height of which will b~ oomismem with ~ Compan~ oousUmmion sumdards~ including
underp~nd wi,in8 for a ~ of 30 f~t hum ~ Comlmy's exis~ns ~ ~
Lamp AM~I~t. Rnt~ 1~ Month
Nominal Initisl Bas~ Leveliz~d Ta~ff
~ ~ ~ ~. F~ c~
175 8~ M~ V~ 7.80 p~ .~ ~
50 4,000 High Pr~sur~ Sodium 16.93 plus .26 133
70 6,300 High Prem~ Sodium 11.61 plus -38 106
100 9~00 High Pvusu~ Sodium 11.62 plus .54 111
250 28,500 High Ptussu~ Sodium 11.93 plus 138 103
400 50,000 High ~ Sodium 12.82 plus 2.23 104
Issued: November 30, 1999 El~ttve~ December 1, 1999
Pursuant to Order
Dated November 8, 1999
Ca~ N~ PUE990716
APPALACHIAN POWER COMPANY
d~/s Amwic~ Eketric Pome'
VA. S.C.C. TABIFF NO. 17
SCIW~ O.L.
(~i)
B. Post-Top Lighting ~ - mmimmi
Lamp Approx.
Nomiml Initial
~o
400
175 13,000 M~ml ~ Flood 23.64
400 36,000 M~I ~ Flood 11.2~
1000 110,000 Metal ~ Flood 52.42
~ Tariff
Fuel Code
plm 2.12 10~
plus I_38 128
plus 2.23 124
plus .96 13S
plus 2.12 126
plus ~.07 132
Exhibit C
First Revisiou of
Sheet No. 16-2
Cusma~ mmchm and backflll~ entire mmch*
('nmudins th~ nnt 30 ~ea~
* Trench must comply with ail Company ~ local smn~.
PAYMENT
bill ~ dsm. A ~ of 1 ½% p~r month will be applied m any account ~t~ces, excluding local
For all oth~ ~mmnm~ with ouldoor liglm, bil~ a~ due uooa ~ Any amount due and not received
by mail, checkless pa~nmit plm, el~mmi~ psymmt plan, or st m~e~zmi psymmt agems of ~he Company within
twenty (20) days ofthe bill 1~ date shMl be subject to a del~ paymmt c~ of 1½%. This charge shall
not be applicable to local consumer ~ taxes.
Isme~ November 30, 1999
Purmmnt to Order
Dated November 8, 1999
Case No. PUE990716
Effusive: Deem~ I, 1999
APPALACHIAN POWER COMPANY
d/b/a American El~'trie Power
Exhibit C
First Revision of
Sheet No. 16=3
VA. S.C.C. TARIFF NO. 17
SCl~gn~ O.L.
(Outdoor Li~tinO
(continued)
HOURS OF LIGHTING
oF FACKn'
Conditions of Service.
SPECIAL ~ AND CoNDmON~
This Schedule is sabject to the Company's Terms and Conditions of Service.
I~su~d: Februm~ 22, 1999
Pursuit to F~ml Ord~
Dami F~br~r~ 18,1999
Ca~ N~ PUE96~01
APPALACm~kN POWER COMI'ANY
d/h/~ Amerie:m El~'tri¢ Power
VA. S.C.C. TARIFF NO. 17
SCHEDUI~ OJ~
Exhibit C
First Revision of
Sheet No. 1 ~4
TOTAL MONTHLY ENERGY CONSUMP'IION IN KILOWATT HOURS PER SINGLE LAMP
ALL ~U(mT LAMPS (~ for ~o~ ~ ~o To~ 400O Hour~
TYPI~ OF LAMP,
API, aOXIMATa LUMRqS,
& ToM
NOMINALWATTA~ V/mn Jm ~ ~ ~ ~ Jm ~ ~ ~ ~ ~
~Y
7~ L ~ L 17~ 216 91 76 76 ~ ~g ~ ~ ~ ~ gl ~
10,7~ L 13,~ L ~0W ~1 ~ L~ 1~ ~ 81 ~ ~ ~ ~ 113 119
19,1~ L ~,~ L ~ 474 1~ 167 1~ 1~ 1~ 114 ~1 ~8 1~ 1~ 1~ 2~
33,~ L ~,~ L 7~ ~ ~7 ~ ~ ~1 21~ 1~ 20~ ~ ~ ~ 318
S~ V~R
3,~L 4,~ L ~W ~8 ~ ~ ~ 1~ 1~ 14 15 17 19 ~ ~
~,670 L 6~ L 70W ~ ~ ~ ~ ~ ~ 21 ~ ~ ~ 32 ~ 37
8~50L 9~ L I~W 121 ~! 43 ~ 36 ~ ~ 31 35 39 4~ ~
14,~L I~ L l~0W 176 74 ~ ~ ~ 47 42 4~ 51 57 ~ ~ 75
19,~L ~ L 2~W ~ 1~ ~ ~ 76 ~ 61 ~ 74 81 ~ 1~
~,~L ~ L ~0W ~ 130 1~ l~ ~ ~ 74 ~ ~ ~ 116 ~
33~L 37,~ L 310W ~ 1~ 1~ 128 110 ~ ~ 93 1~ 117 137 14~
45,~L 50,~ L ~W 5~ 210 176 176 1~ l~ 1~ 1~ 1~ 1~ I~ 1~ 214
~;~ L l~,~ L 1,~ 1,13S 4~ ~ ~ ~ ~ 2~ ~1 331 ~ 4~ ~
10D~0 L 13,~ L 17~ 216 91 76 76 ~ ~8 ~2 ~ ~ ~ 81 M
17,~ L 2~ L ~0W ~1 ~7 1~ 1~ ~ 81 ~ ~ ~ ~ 113 119
~ L ~ L ~W 474 l~ 1~ I~ 142 ~ 114 ~1 13g 1~ 178 I~
8~ L 110,~ L I,~W 1.~ 4W ~ ~ ~ ~ ~ ~1 331 3~ 4~ ~ ~6
Issued: Februr7 22,1999
l~ursuant to Fbmi Order
Dated February 18,1999
Case No. pUE960301
ATTACHMENT 2
TO:
FROM:
DATE:
RE:
'County Administrators and City/Town Managers in the
Appalachian Power Company Service Territory
R. Michael Amyx, Executive Director, Virginia Municipal League
James Campbell, Executive Director, Virginia Association of Counties
July 31, 2000
VMI./VACo Rate Negotiations with Appalachian Power Company
We reported to you April 28, 2000 that the VML/VACo APCo Steering Committee
reached an agreement in principle with Appalachian Power Company (doing business as
American Electric Power "AEP") for electric service to the political subdivisions in the AEP
service area. Changes to the contract language and rate schedules have now been finalized. A
redlined version of the main contract showing language changes from the previous contract is
attached along with a revised rate schedule. AEP should deliver a formal agreement to each
governmental entity soon for necessary execution by the governing body. The decrease in rates
negotiated went into effect July l, 2000 for service rendered after that date. Localities should
check their bills to ensure that the decrease was implemented.
Local governments enter into a separate contract for street lighting services. This
contract will be revised soon for those entities that have a street lighting contract that expires
prior to June 30, 2002. Regardless of when your locality's street lighting contract expires, street
lighting rates were negotiated to stay the same.
As reported earlier, the main contract will be for a three-year period from July 1, 1999 to
June 30, 2002. In the first year, rates are unchanged but in the second and third years, there is an
overall annual decrease of approximately 4.5% from the rates previously in effect. This results
in a decrease in revenue of $2 million to AEP over the period of the contract. The agreement
also includes a provision to include the cost of emission allowances in the Fuel Adjustment
Clause beginning July 1, 2000. The overall impact of this during the last two years of the
contract is expected to be a minimal increase (i.e. $60,000 annually).
The contract also includes provisions that will enable local governments to begin
preparing for the time when they must exercise "choice" in selecting an electric generation
supplier. These provisions include the requirement for AEP to provide data on the amount and
usage pattern of all accounts for the local government class. Local governments can use this
information to develop load profiles to enable them to determine the terms and rates for
obtaining generation service from competitive suppliers. Regardless of which utility supplies
future generation service, AEP will continue to provide distribution service in its service area
and the agreement provides that by January 1, 2002 the parties will negotiate a distribution rate
based on AEP's cost of delivering electricity to the local government customers.
Although this newly negotiated contract will extend to June 30, 2002, it is most advisable
for local governments to commence immediately to explore all possible .options for purchasing
electricity to e~nsure that gove.rnments do not pay more than "fair and reasonable" rates. There is
much that local governments need to do to prepare for "choice." You will be hearing more about
this in the near future as the Steering Committee considers the best means to move forward.
However, the development of load profiles and "unbundling" the distribution rate from the single
rate, which now includes distribution, transmission and generation, services are key initiatives
that must be undertaken before local governments can exercise "choice". The agreement with
AEP will allow these to be completed prior to the end of the contract irrespective of when local
governments move to exercise "choice."
Of course, each locality must enter into an agreement with AEP that must be approved by
the locality's governing body. However, we recommend the agreement negotiated by the
Steering Committee, and are hopeful that, as in the past, each locality will accept the Steering
Committee's recommendation in lieu of individually negotiating its own contract.
If your locality has not paid its assessment to pay negotiating expenses, we hope it will
do so. The rates negotiated over the three-year contract period provide savings to our localities
many times greater than the assessment that was required to finance the negotiations. Each
locality benefits from this collective effort; it is only appropriate that each locality share the
expenses for such. ff your locality has not paid, an invoice is enclosed for its assessment.
The Steering Committee, chaired by Kit Kiser of the City of Roanoke, has expended a
great deal of time and effort in the negotiation process. They deserve the gratitude of all affected
localities for the conscientious and valuable service rendered in the successful conclusion of
these negotiations. If your locality is not represented on the Steering Committee and would like
to send a representative or be included on the mailing list to receive all correspondence sent to
the Steering Committee, please contact Sarah Finley at the number below or e-mail her at
sfinley@wmcd, com.
If you have any questions, please do not hesitate to call Howard W. Dobbins (804) 783-
6441, Sarah Hopkins Finley (804) 783-6481 or C.F. Hicks at (804) 788-6652.
cc: VML/VACo APCo Steering Committee
0610373.03
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #22-60-304-305
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35079-100200 amending and reordaining certain
sections of the 2000-2001 Grant Fund Appropriations, providing for apPropriation of
$106,606.00, in connection with acceptance of a grant from the United States Department
of Health and Human Services for the Sanctuary Runaway and Homeless Youth Outreach
Program, to provide services at the City's Crisis Intervention Center (Sanctuary). The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, October 2, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
James D. Grisso
October 4, 2000
Page 2
pc:
Dadene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
Dr. Molly O'Dell, Health Director, Commonwealth of Virginia, Roanoke City Health
District
Glenn D. Radcliffe, Director, Human Services/Social Services
Marion Vaughn-Howard, Youth Planner
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of October, 2000.
No. 35079-100200.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
ADDroDriations
Health and Welfare
Runaway and Homeless Youth Grant FY01 (1-17) .................
$ 4,051,915
106,606
Revenues
Health and Welfare
Runaway and Homeless Youth Grant FY01 (18) ..................
$ 4,051,915
106,606
1 ) Regular Employee
Salaries
2) Temporary Employees
Wages
3) City Retirement
4) ICMA Match
5) FICA
6) Health Insurance
7) Dental Insurance
8) Life Insurance
9) Disability Insurance
10) Fees for Professional
Services
11) Cellular Telephone
12) Administrative Supplies
13) Publications and
Subscriptions
14) Dues and Memberships
(035-630-5137-1002) $ 58,465
(035-630-5137-1004) 17,000
(035-630-5137-1105) 5,262
(035-630-5137-1116) 1,122
(035-630-5137-1120) 5,773
(035-630-5137-1125) 4,200
(035-630-5137-1126) 372
(035-630-5137-1130) 468
(035-630-5137-1131 ) 140
(035-630-5137-2010)
(035-630-5137-2021)
(035-630-5137-2030)
(035-630-5137-2040)
(035-630-5137-2042)
1,500
700
804
400
700
15) Training and
Development
16) Local Mileage
17) Program Activities
18) Federal Grant Receipts
(035-630-5137-20~) $ 3,000
(035-630-5137-2046) 2,000
(035-630-5137-2066) 4,700
(035-630-5137-5137) 106,606
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance
shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
October 2, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Acceptance of Runaway and Homeless Youth Act Grant funds
from the United States Department of Health and Human Services
for Sanctuary's Outreach Program.
Background:
Sanctuary's Outreach Program is for youth who are runaway, homeless or in high risk
situations of becoming a runaway or homeless youth. This program is designed to reduce
the number of runaway and homeless youth in our community and to increase family
reunification. This program has been in operation and grant funded for 11 years.
Considerations:
Sanctuary's Outreach program provides an expedient service to clients who are in crisis
by maintaining the residential programs' waiting list. The outreach program provides
services to youth and their families who are waiting for bed space in the residential
program. The services provided include assessments, intakes, counseling, medical/
psychiatric emergencies and referrals. The goal of the Outreach Program is to alleviate
the need for a bed in the residential program and to facilitate family reunification.
Grant funding must be applied for on an annual basis. This is the third year in a three year
funding cycle.
Recommended Actions:
Adopt a resolution accepting the $106,606.00 in 2000-2001 funding from the
Department of Health and Human Services, Grant # 03CY0396/3, for Sanctuary's
Runaway and Homeless Youth Outreach Program;
Authorize the City Manager to execute the required Grant Acceptance, Request for
Funds and any other forms required by the Department of Health and Human
Services in order to accept these funds; and
3. Appropriate $106,606.00 to revenue and expenditure accounts in the Grant Fund to
be established by the Director of Finance, as detailed in Attachment A.
espectfully submitted,
Dar'~e L. Burcham
City Manager
Attachment:
C~
Glenn D. Radcliffe, Director of Human Services/Social Services
Letitia Malone, Juvenile Justice Administrator
William Hackworth, City Attorney
James D. Grisso, Director of Finance
Sherman Stovall, Management and Budget
Tammy Todd, Senior Accountant
Jim O'Hare, Youth Counselor Supervisor
Debby Stanley, Youth Counselor III
Sandra McCoy, Report Author
#00-400
Runaway and Homeless Youth Act Grant 2000/2001 Accounts
Description
Revenue-2000/2001 RHY-Basic Grant
Total Revenue
Amount
$106,606.00
$106,606.00
Attachment
Expenditures:
1002
1004
1105
1116
1120
1125
1126
1130
1131
2010
2021
2030
2040
2042
2044
2046
2066
Regular Salaries
Temporary Employees
City Retirement
ICMA Match
FICA
Health
Dental
Life
Long Term Disability
Fees for Professional Services
Telephone/Cellular
Administrative Supplies
Publications and Subscriptions
Dues/Memberships
Training and Development
Mileage
Program Activities
$58,465.00
17,000.00
5,262.0O
1,122.00
5,773.00
4,200.00
372.00
468.00
140.00
1,500.00
700.00
804.00
400.00
700.00
3,000.00
2,000.00
4,700.00
Total Expenditures $106,606.00
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
O~ober4, 2000
File #22-60-304-305
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35080-100200 authorizing acceptance of a grant
from the United States Department of Health and Human Services, in the amount of
$106,606.00, to provide services at the City's Crisis Intervention Center (Sanctuary), and
further authorizing execution of any and all necessary documents to comply with the terms
and conditions of the grant and applicable laws, regulations, and requirements pertaining
thereto. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, October 2, 2000.
Martin Jeffrey, 517 Rutherford Avenue, N. W., asked if the City is required to provide
matching funds for the grant, and, if so, which City budget line item will be responsible for
providing the matching funds.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
Darlene L. Burcham
October 4, 2000
Page 2
pc:
Martin Jeffrey, 517 Rutherford Avenue, N. W., Roanoke, Virginia 24016
George C. Snead, Jr., Assistant City Manager for Community Development
Dr. Molly O'Dell, Health Director, Commonwealth of Virginia, Roanoke City Health
District
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Services/Social Services
Marion Vaughn-Howard, Youth Planner
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of October, 2000.
No. 35080-100200.
A RESOLUTION authorizing the acceptance of a grant from the United States Department
of Health and Human Services to provide services at the City's Crisis Intervention Center
(Sanctuary); and aUthor/zing the execution of the necessary documents.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the United States Department of Health and
Human Services' Runaway and Homeless Youth Program Grant (No. 03CY0396/3), in the amount
of$106,606 to be used to augment client services at the City ofRoanoke's Crisis Intervention Center
through Sanctuary's RunaWay and Homeless Youth Outreach Program, and as more particularly set
forth in the October 2, 2000, report of the City Manager to this Council.
2. The City Manager is hereby authorized to execute any and all requisite documents,
including any documents providing for indemnification by the City as are required for the City's
acceptance of this grant, upon form approved by the City Attorney, and to furnish such additional
information as may be required in connection with the City's acceptance of this grant.
ATTEST:
City Clerk.
H:~S~q.G-DLC. R~naway- 10-2
October 9, 2000
Mr. Martin Jeffrey
2901 Bradley Street, NE
Roanoke, VA 24012
Dear Mr. Jeffrey:
RE: Questions cOncerning Council Agenda Items
At your request, I am providing answers to questions you raised at the City
Council meeting on Monday, October 2. In addition to the questions raised at that time,
you asked me on OctOber 4 to answer two other questions that you did not get to ask at
the Council meeting.
On Item 5.a.5, the source of funds for the Runaway and Homeless Youth
Outreach Program in the amount of $106,606 was requested. This is a grant from the
U.S. Department of Health and Human Services and requires no local cash match. This
is an on-going program that Sanctuary (the Crisis Intervention Center) has operated
with this funding for several years and provides for counseling and work with the
families who are on the waiting list to get into. Sanctuary.
On Item 5.a.6, you asked what is included in the Certified Crime Prevention
Community Program. This statewide certification program, which is preventive in
nature, is one of the first in the nation and is designed to encourage localities to develop
and implement collaborative community crime-prevention plans. It also provides for an
ongoing process by which communities reassess their plans and programs. The report
lists the required elements and the optional elements that will make up the certified
program.
On Item 5.a.7, you asked what the library grant from the State of $43,550 will be
used for and which branches will benefit. First of all, State Aid is distributed to each
library system in the Commonwealth based on a formula. The initial grant for this year
was $235,050, which was less than the maximum of $250,000 we are eligible to receive
under the formula. The $43,550 is additional money that will be made available by the
State and will be used to buy books and equipment for the entire system. The $43,550
will be spent as follows:
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 2401 I- i 591 (540) 853-2333 FAX (5,:t0) 553-' ' .~5
CityWelD:www c~ roanoke.va.us '
$3,950 for a video tape cleaning machine which will be housed at the Main
Library and will be used to clean videos that are housed at all six locations
of the library system
$39,600 will be used to purchase materials in various formats such as
books, magazines, videos, CD's and tapes. These materials will be
housed in all branches of the system.
On item 5.b.1, you asked about the amount of the bonds requested by the school
system. The bond amount for Preston Park Elementary is $1.9 million; Grandin Court
Elementary, $1.9 million; and Garden City Elementary, $2.75 million.
As stated previously, you did not get to ask questions on two other items and I
am pleased to respond to these as well. On Item 5.a.2, you asked if the contractor for
the sludge removal for the city's Water Pollution Control Plant is required to be certified
and if there is a copy of such certification on file. Any contractor that is eligible to
perform this service for us must be a licensed contractor in the State of Virginia. The
State requires certain certifications prior to licensing such contractors. A copy of the
license for our contractor is on file.
On Item 5.a.3, you asked the purpose of the $750,000 appropriation from the
sewage fund. That funding will provide for the removal of an additional 2,000 dry tons
of biosolids and for additional operating costs and consulting fees associated with the
recent plant expansion.
I trust this information is responsive to your request.
JDR:ca:cs
C:
Sincerely yours,
James D. Ritchie
Deputy City Manager
The Honorable Ralph K. Smith, and Members of City Council
Darlene L. Burcham, City Manager
Mary F. Park, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #5-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35081-100200 authorizing the City's participation
in the Certified Crime Prevention Community program which is administered by the Virginia
Department of Criminal Justice Services. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday,
October 2, 2000.
Martin Jeffrey, 517 Rutherford Avenue, N. W., inquired as to specific activities to be
addressed in the program and if there will be an opportunity for citizens to receive
information.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Martin Jeffrey, 517 Rutherford Avenue, N. W., Roanoke, Virginia 24016
George C. Snead, Jr., Assistant City Manager for Community Development
Barry L. Key, Director, Department of Management and Budget
A. L. Gaskins, Chief, Police Department
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of October, 2000.
No. 35081-100200.
A RESOLUTION authorizing participation in the x&'sinia Certified Crime Prevention
Community Program.
WHEREAS, Council is interested in the safety and security of its citizenry and the community
at large and is prepared to support appropriate efforts within the community to promote crime
prevention and community safety; and
WHEREAS, the Department of Criminal Justice Services (DC$S) offers a program entitled.
the Certified Crime Prevention Community Program which is specifically designed to recognize
V~rginia communities committed to crime prevention and community safety while providing a
framework for those communities to institutionalize crime prevention at the local level.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke wishes to participate in the Certified Crime Prevention
Community Program, and authorizes the City Manager to take all reasonable steps to meet the DCJS
requirements for the City to become desL~-,-ated as a Certified Crime Prevention Community.
2. Because the program requires the existence of a local community crime
prevention/community safety council or coalition, this Council designates the Crime and Safety
Coalition of Roanoke to represent our community for the purpose of participating in this program.
ATTEST:
City Clerk
October 9, 2000
Mr. Martin Jeffrey
2901 Bradley Street, NE
Roanoke, VA 24012
Dear Mr. Jeffrey:
RE: Questions concerning Council Agenda Items
At your request, I am providing answers to questions you raised at the City
Council meeting on Monday, October 2. In addition to the questions raised at that time,
you asked me on October 4 to answer two other questions that you did not get to ask at
the Council meeting.
On Item 5.a.5, the source of funds for the Runaway and Homeless Youth
Outreach Program in the amount of $106,606 was requested. This is a grant from the
U.S. Department of Health and Human Services and requires no local cash match. This
is an on-going program that Sanctuary (the Crisis Intervention Center) has operated
with this funding for several years and provides for counseling and work with the
families who are on the waiting list to get into Sanctuary.
On Item 5.a.6, you asked what is included in the Certified Crime Prevention
Community Program. This statewide certification program, which is preventive in
nature, is one of the first in the nation and is designed to encourage localities to develop
and implement collaborative community crime-prevention plans. It also provides for an
ongoing process by which communities reassess their plans and programs. The report
lists the required elements and the optional elements that will make up the certified
program.
On Item 5.a.7, you asked what the library grant from the State of $43,550 will be
used for and which branches will benefit. First of all, State Aid is distributed to each
library system in the Commonwealth based on a formula. The initial grant for this year
was $235,050, which was less than the maximum of $250,000 we are eligible to receive
under the formula. The $43,550 is additional money that will be made available by the
State and will be used to buy books and equipment for the entire system. The $43,550
will be spent as follows:
Room 364 Municipal South 21,5 Church Avenue, S.W. Roanoke. Virginia 24011-1591 (540) 853-2333 FAX ~540) 553-' ' ]]
CityWeD:www c~ roanoke va.us
$3,950 for a video tape cleaning machine which will be housed at the Main
Library and will be used to clean videos that are housed at all six locations
of the library system
$39,600 will be used to purchase materials in various formats such as
books, magazines, videos, CD's and tapes. These materials will be
housed in all branches of the system.
On item 5.b.1, you asked about the amount of the bonds requested by the school
system. The bond amount for Preston Park Elementary is $1.9 million; Grandin Court
Elementary, $1.9 million; and Garden City Elementary, $2.75 million.
As stated previously, you did not get to ask questions on two other items and I
am pleased to respond to these as well. On Item 5.a.2, you asked if the contractor for
the sludge removal for the city's Water Pollution Control Plant is required to be certified
and if there is a copy of such certification on file. Any contractor that is eligible to
perform this service for us' must be a licensed contractor in the State of Virginia. The
State requires certain certifications prior to licensing such contractors. A copy of the
license for our contractor is on file.
On Item 5.a.3, 'you asked the purpose of the $750,000 appropriation from the
sewage fund. That funding will provide for the removal of an additional 2,000 dry tons
of biosolids and for additional operating costs and consulting fees associated with the
recent plant expansion.
I trust this information is responsive to your request.
JDR:ca:cs
c:
Sincerely yours,
James D. Ritchie
Deputy City Manager
' The Honorable Ralph K. Smith, and Members of City Council
Darlene L. Burcham, City Manager
Mary F. Park, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Roanoke City Council
Regular Agenda Report
October 2, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Certified Crime Prevention Community Program
Background:
By Executive Order, Governor Gilmore has established the Certified Crime Prevention
Community Program, administered by the Virginia Department of Criminal Justice Services.
The program requires that a community meet twelve core elements and a minimum of
seven optional community safety elements to qualify for designation as a Crime Prevention
Community. Other than adoption of a resolution of participation and submission of a
statement of intent to participate, the City of Roanoke already meets the designation
criteria shown on the attachment.
Participation in this program would demonstrate the City's commitment to crime prevention.
Additionally, becoming a Certified Crime Prevention Community would assist economic
development initiatives and give Roanoke a preference in the state criminal justice grant
application process. Re-certification in the process is required every three years.
Recommended Action:
City Council adopt the attached resolution authorizing Roanoke's participation in the
Certified Crime Prevention Program.
Resi~ectfully submitted,
Ohrlene L. Burchac~h
City Manager
Attachment: 1
CC:
City Clerk
City Attorney
Assistant City Manager for Community Development
Chief A. L. Gaskins, Police
00-401
Attachment 1
Council Report 00-401
Certified Crime Prevention Community Program
Virginia Department of Criminal Justice Services
Required Core Community Safety Elements
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Development of a local community crime prevention coalition.
A DCJS-certified crime prevention specialist assigned to crime prevention duties.
A neighborhood watch program with training and documented support.
Community policing or a crime control planing process.
Organized distribution of community safety information
Designation of person(s) trained to conduct community safety assessments.
Functional crime analysis capability.
A comprehensive school safety audit process.
A business watch program with training and documented support.
An on-site victim/witness services program.
A delinquency prevention program targeting at-risk youth.
An accredited local law enforcement agency.
Optional Community Safety Elements
(Must meet a minimum of seven; Roanoke meets those shown in bold.)
DARE or similar school-based prevention program
National Night Out
Crime Solvers/Stoppers program
Crime Prevention Newsletter
School Resource Police Officer(s)
Domestic violence response program
School violence prevention curriculum
Crime prevention in public housing
"Zero tolerance" policies in schools
Truancy prevention initiatives
School crime lines
McGruff House program
Employee Watch program
Annual crime prevention awards
Inter-agency code enforcement teams
Cooperative agreements between jurisdictions on crime/safety issues
Fatherhood responsibility/accountability initiative
Pre-trial corrections program
Campus crime prevention outreach
CITY OF R O NOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #60-323
James D. Grisso
Director of Finance
Roanoke, Virginia
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Mr. Grisso and Ms. Burcham:
I am attaching copy of Ordinance No. 35082-100200 amending and reordaining certain
sections of. the 2000-2001 General Fund Appropriations, providing for appropriation of
$43,550.00, in connection with State aid to public libraries. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, October 2, 2000.
Martin Jeffrey, 517 Rutherford Avenue, N. E., inquired if funds will be allocated to each
branch library, and, if so, how will the determination be made.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Martin Jeffrey, 517 Rutherford Avenue, N. E., Roanoke, Virginia 24016
George C. Snead, Jr., Assistant City Manager for Community Development
Barry L. Key, Director, Department of Management and Budget
Emily Keyser, Acting Director, Department of Libraries
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of October, 2000.
No. 35082-100200.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
A~3~)ropriation~
Parks, Recreation and Cultural
Libraries (1-2).
Revenues
$ 4,607,190
2,272,281
Grants-in-Aid Commonwealth
Other Categorical Aid (3)
1) Expendable
Equipment
2) Publications and
Subscriptions
3) Library
(001-650-7310-2035) $ 3,950
(001-650-7310-2040) 39,600
(001-110-1234-0656) 43,550
$ 61,662,779
15,573,023
BE. IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
:22
October 2, 2000
Honorable Ralph Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Background:
State Aid to Public Libraries
The original FY2000-01 estimate for state aid for the Roanoke Public Library was
$235,000. Because of General Assembly action, the actual appropriation is $278,550,
which represents an increase of $43,550.
Recommended Actions:
Increase the revenue estimate in account number 001-110-1234_0656, Grants-in-Aid
Commonwealth--Library, by $43,550.
Appropriate additional funds to the accounts listed below as follows:
Expendable Equipment 001-650-7310-2035 $ 3,950
Publications and Subscriptions 001-650-7310-2040 39,600
$43 550
C:
City Clerk
City Attorney
Director of Finance
Acting Director of Libraries
#00-443
v
'00 ?~'-9
October 9, 2000
Mr. Martin Jeffrey
2901 Bradley Street, NE
Roanoke, VA 24012
Dear Mr. Jeffrey:
RE:
Questions concerning Council Agenda Items
At your request, I am providing answers to questions you raised at the City
Council meeting on Monday, October 2. In addition to the questions raised at that time,
you asked me on October 4 to answer two other questions that you did not get to ask at
the Council meeting.
On Item 5.a.5, the source of funds for the Runaway and Homeless Youth
Outreach Program in the amount of $106,606 was requested. This is a grant from the
U.S. Department of Health and Human Services and requires no local cash match. This
is an on-going program that Sanctuary (the Crisis Intervention Center) has operated
with this funding for several years and provides for counseling and work with the
families who are on the waiting list to get into Sanctuary.
On Item 5.a.6, you asked what is .included in the Certified Crime Prevention
Community Program. This statewide certification program, which is preventive in
nature, is one of the first in the nation and is designed to encourage localities to develop
and implement collaborative community crime-prevention plans. It also provides for an
ongoing process by which communities reassess their plans and programs. The report
lists the required elements and the optional elements that will make up the certified
program.
On Item 5.a.7, you asked what the library grant from the State of $43,550 will be
used for and which branches will benefit. First of all, State Aid is distributed to each
library system in the Commonwealth based on a formula. The initial grant for this year
was $235,050, which was less than the maximum of $250,000 we are eligible to receive
under the formula. The $43,550 is additional money that will be made available by the
State and will be used to buy books and equipment for the entire system. The $43,550
will be spent as follows:
Room 364 MunicilDol South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 553-' ' ~A
CityWel::):www. c~ roano ke.va, us ~ ~
$3,950 for a video tape cleaning machine which will be housed at the Main
Library and will be used to clean videos that are housed at all six locations
of the library system
· $39,600 will be used to purchase materials in various formats such as
books, magazines, videos, CD's and 'tapes. These materials will be
housed in all branches of the system.
On item 5.b.1, you asked about the amount of the bonds requested by the school
system. The bond amount for Preston Park Elementary is $1.9 million; Grandin Court
Elementary, $1.9 million; and Garden City Elementary, $2.75 million.
As stated previously, you did not get to ask questions on two other items and I
am pleased to respond to these as well. On Item 5.a.2, you asked if the contractor for
the sludge removal for the city's Water Pollution Control Plant is required to be certified
and if there is a copy of such certification on file. Any contractor that is eligible to
perform this service for us must be a licensed contractor in the State of Virginia. The
State requires certain certifications prior to licensing such contractors. A copy of the
license for our contractor is on file.
On Item 5.a.3, you asked the purpose of the $750,000 appropriation from the
sewage fund. That funding will provide for the removal of an additional 2,000 dry tons
of biosolids and for additional operating costs and consulting fees associated with the
recent plant expansion.
I trust this information is responsive to your request.
JDR:ca:cs
C:
Sincerely yours,
James D. Ritchie
Deputy City Manager
The Honorable Ralph K. Smith, and Members of City Council
Darlene L. Burcham, City Manager
Mary F. Park, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #60-236-354-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35083-100200 amending and reordaining certain
sections of the 2000-2001 Department of Technology and Grant Fund Appropriations,
providing for appropriation of $12,000.00, in connection with the EMS Computer Block
Grant, for enchancements to the current records management system and eight computers
to service six Fire/EMS stations with ambulances and EMS administrative use. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, October 2, 2000.
Sincerely, //~
Mary F.-P~r~er, CMC
City Clerk
MFP:vbc
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director, Department of Management and Budget
Kit B. Kiser, Assistant City Manager for Operations
James Grigsby, Director, Department of Fire/EMS
Joe D. Slone, Director, Department of Technology
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd da}, of October, 2000.
No. 35083-100200.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Department of Technology and Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal Govemment of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Department of Technology and Grant Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
Department of Technolo.qy Fund
Capital Outlay $ 6,888,524
Public Safety Automation Project (1) ............................. 3,117,280
Operating $ 3,175,425
Transfer to Grant Fund (2) ..................................... 4,000
Grant Fund
Public Safety
EMS Computer Block Grant FY01 (3) ............... · .............
Revenues
Public Safety
EMS Computer Block Grant FY01 (4-5) ..........................
$ 1,771,436
12,000
$ 1,771,436
12,000
1 ) Appropriated from
General Revenue
2) Transfer to Grant Fund
3) Expendable Equipment
< $5,000
4) State Grant Receipts
5) Local Match
(013-052-9841-9003)
(013-430-1601-2240)
(035-520-3340-2035)
(035-520-3340-3340)
(035-520-3340-3341)
$(
4,000)
12,000
8,000
4,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke Ci{~cdun(~ii:~
Regular Agenda Report
October 2, 2000
The Honorable Mayor Smith and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of City Council
Subject: EMS Computer Block Grant
Background:
In July, 2000 the State Department of Health mandated through legislation emergency
medical services reporting requirements. Fifty-three elements of data must be submitted
on a quarterly basis to comply with this mandate. Additionally, on January 1, 2001 the
StateDepartment of Fire Programs will change fire reporting requirements to comply with
the National Fire Incidents Reporting standards.
In August, 2000, the State Office of Emergency_ Medical Services announced a block grant
program for automatic external defibrillators (AED)and computers. The State identified
limited funding for this program, allowing $3,000 per AED and $1,000 per computer. The
computer grants were targeted toward agencies in need of computers to comply with state
reporting requirements.
Consideration:
Roanoke Fire - EMS has submitted a funding request to the Information Technology
Committee (ITC) for a fire and ems records management system (RMS). Changes in state
reporting mandates for both fire and ems necessitate enhancements to the current records
management system. The funding request is to network our fire-ems stations to a central
computer with one common records management software.
Roanoke Fire-EMS submitted a block grant application for eight (8) computers to service
the six fire-ems stations with ambulances. The two additional computers were slated for
ems administrative use. On September 20, 2000, Roanoke Fire-l~MS was awarded a
block grant for eight (8) computers at $1,000 each. There are no matching fund
requirements for this grant, however, the Department of Technology estimates the
computers will cost $1,500 each to ensure network capability.
This grant will help offset the cost of the RMS project, if funded, by $8,000.
Recommendation:
2A(~5~5ropriate state funds in the amount of $8,000 to the grant fund account (035-520-3340-
). Additionally, ap~3ropriate local funds from public safety automation project account
(_013-052-9831-9003) ~n the amount of $4,000 to the grant account (035-520-3340-2035).
Establish a grant fund revenue estimates totaling $12,000.
Attachments (1)
c: City Clerk
City Attorney
Director of Finance
Assistant City_ Manager, Operations
Fire-EMS Chief
# 00-175
COMMONWEALTH of VIRGINIA
E. Anne Peterson, M.D.M.P.H
State Health Conmfissioner
P. Scott Winston
Assistant Director
Department of Health
Office of Emergency Medical Services
September 1, 2000
1538 East Parham Road
Richmond, Virginia 23228
1-800-523-6019 (VA only)
804-371-3500
FAX: 804-371-3543
Grant Administrator
ROANOKE FIRE 8,: EMS
541 LUCK AVE SW, SUITE 120
ROANOKE VA 24016
Dear Grant Administrator:
I am pleased to announce that your agency' has qualified for an Office of EMS Block Grant award.
Awards for AEDs and 15 I computers have been approved for funding. Because of the importance of this
equipment, funding is being made available outside of the normal grant cycles. Please note the very
important dates for purchase and reimbursement!
You may purchase the awarded item(s) indicated on the Award Page between September 1, 2000 and
November 1, 2000. All required documentation (original invoice, Agreement for Sen'ice, Final Report
Form) are to be submitted for reimbursement no later than December 1, 2000. Please refer to the attached
Award Page for >'our specific award(s).
AED AWARDS: The Automated External Defibrillator (AED) awards were made, based on the
placement of the AED either on a permitted transport vehicle or on a permitted non-transport vehicle.
AED Condition: BLS permitted agencies are required to purchase an AED unit only. Combination
defibrillator (unit with manual and AED modes) will not be reimbursed.
COMPUTER AWARDS: Each of computer atvards will have the following conditions: Computer
Condition: Any agency receiving state funds for a computer must agree to the following
conditions:
4. Establish an internet account and provide OEMS with agency e-mail address
5. Must submit PPCR data electronically to OEMS
6. Must submit all grants electronically to OEMS
Please contact mc with any questions that you have.
Sincerely,
Carol S. Morrow, Grant Administrator
MENT
H
and Your Envimetmem
www.vdh.state.va.us/oems
Virginia Office of Emergency Medical Services
',~?ginia Department of Health
OEMS Block Grant
Return an original form to the OEI~IS and retain a copy for your records
As a grantee under the terms of the Office of EMS Comolidated Grant Program the undersigned hereby agrees to abide by
the following requirements:
Awards shall not be transferable. Any funds disbursed pursuant to an award shall be properly used and accounted
for at all times. Grantee is be responsible for the preparation and maintenance of proper accounting records which
shall be maintained for a period of not less than five (5) years and which shall be subject to and available for
inspection by the Commissioner or his agent and for state audit inspections.
Funds shall be reimbursed solely to grantee for the items, services or purposes for which they ~vere a~varded.
Grantee must comply with all conditions as noted on Award Page. Should any audit reveal that funds were
disbursed for item(s) not awarded funding, the grantee shall be held responsible for repayment.
Reimbursement shall not be made for expenditures or commitments made prior to, or after the conclusion of the
grant period dates. Purchases can be made between September 1, 2000 and November 1, 2000.
Equipment axvarded fun~-~g is to be purchased new, be operational and all documentation submitted for
reimbursement (original invoices) to OEMS, no later than December 1, 2000.
Grant funds are for purchased items only. Leased equipment or vehicles are not elig/ble for reimbursement. Loans
v~hich require a lien being placed on a vehicle that has been purchased with grant funds is discouraged.
Requests for reimbursernent that have not been submitted to OEMS by the conclusion of the grant period shall
revert to RSAF.
No funds shall be reimbursed for capital outlay for any construction projects or for daily operational costs,
extended warranties or maintenance agreements.
The equipment purchased in v~hole or in part with the use of state mordes shall be used by the grantee and shall
remain for use within grantee's jurisdictior~
Grants awarded under RSAF are required to submit an Equipment Status/Final Report Form to the OEMS no later
than December 1, 2000.
10.
The grantee shall comply with all plans, policies, procedures and guidelines adopted by the State EMS Advisory
Board and the Health Codes of Virginia, as they may apply.
11.
The grantee shall not discriminate in the provision of its services or in the conduct of its business or affairs on the
basis of race, color, creed,, religion, sex, disability, or national origin
12.
Grant awards for any defibrillator, vehicle or other equipment as indicated on Award Page conditions, must display
the OEMS sticker stating that funding was provided by the Office of EMS. The sticker for the defibrillator must be
displayed in a location easily seen by OEMS Program Representative upon inspection. The sticker for the vehicle
is to be displayed in the rear w/ndow on the inside of the vehicle easily seen by the public.
13.
Automatic External Defibrillators (AED) - BLS permitted agencies are required to purchase an AED urdt only.
Combination defibrillators (unit with manual and AED modes) will not be reimbursed.
1538 E Parham Road, Richmond VA 23228
(804) 371-3500 (800) 523-6019 FAX (804) 371-3543
Page 1
Revision 09/00
Virginia Office of Emergency Medical Services
Virginia Department of Health
14.
Computers - Any agency receiving state funds for a computer must agree to establish an intemet account and
provide OEMS with agency e-mail address; must submit PPCR data electronically to OEMS and must submit all
grants electronically to OEMS.
VERIFICATION
I, as the Authorized Agent, affirm that the grantee agrees to abide by all items listed in the Agreement for Semces, and by
signing below attests to this fact.
Any fraudulent submissions for pa.vment (or misrepresentations of any kind) may be considered sufficient cause for grant
revocation, repayment and possible prosecution of both the Grantee and the Authorized Agent, whose name appears below.
By signed below you are indicating that your agent, will comply with the items listed below:
AED Conditions - BLS permitted agencies are required to purchase an AED unit only. Combination defibrillators
(unit ~vith manual and AED modes) will not be reimbursed.
2. Computer Conditions - Any agency recei~Sng state funds for a computer must agree to the follm~ing conditions:
a) establish an intemet account and provide OEMS x~ith agency, e-mail address
b) must submit PPCR data electronically to OEMS
c) must submit all grants electronically to OEMS.
3. Submission of documentation ver/fying Federal Identification Number
Name of Grantee (Agency)
ame and Title of Authorized Agent
Daytime Phone No.
E-mail address (if available)
Signature of Authorized Agent
Federal Identification Number (FIN)
Grant Number
Date Executed
Roanoke Fi re-Ems
Darlene L. Burcham, City Manager
(540)8§3-2333
54-6D01§69
WV-Cll/09-O0
IO/02/O0
NOTE: Your grant a~vard may have a condition. This condition must be met in order to receive grant
funds.
1538 E Parham Road, Richmond VA 23228
Page 2
(804) 371-3500 (800) 523-6019 FAX (804) 371-3543
Revision 09/00
Office of Emergency Medical Services
Consolidated Grant Program
EMS DEVELOPMENT BLOCK GRANT AWARD PAGE
September 1, 2000 - November 1, 2000
Grant Period
Agency Name: ROANOKE FIRE & EMS
Grant Number: WV-Cll/09-00
Code
Items Requested
Quantity Funding Amount
Status Funded % Level Funded
B 10556 COMPUTER SYS FOR
COUNTY STATIONS
FUNDED 8 100 $8,000.00
Conditions: Any agency receiving state funds fo~ a computer must
agree to establish an internet account and provide OEMS
with agency e-mail address; must submit PPCR data
electronically to OEMS and must submit all grants
electronically to OEMS.
$8,000.00
MARY F. PARKER, CMC
City Cl,Wk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk~ci.mnnoke.va, us
STEPHANIE M. MOON
City Cl~t
October 4, 2000
File #53-467
Melinda J. Payne, Chairperson
Roanoke City School Board .
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Resolution No. 35086-100200 authorizing issuance of not to exceed
$2,750,000.00 General Obligation School Bonds of the City of Roanoke, Virginia, Sedes
2000-B, to be sold to the Virginia Public School Authority and providing for the form and
details thereof, in connection with improvements at Garden City Elementary School. The
aboverefemnced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, October 2, 2000.
Sincerely,A ~,~ ~,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
pc:
George J. A. Clemo, Attomey, Woods, Rogers and Hazlegmve, P. O. Box 14125
Roanoke, Virginia 24038-4125
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations,
Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
Garden City
IN THE COUNCIL OF ~ CITY OF ROANOKE, VIRGINIA
Th~ 2nd day of October, 2000.
No. 35086-100200
RESOLWHON AUTHORIZING ~ ISSUANCE OF NOT TO EXCEED
$2,750,000 GENERAL OBLIGATION SCHOOL BONDS
OF ~ CITY OF ROANOKE, VIRGINIA, SERIES 2000-A,
TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AU'I~ORITY
AND PROVIDING FOR THE FORM AND DETAILS THEREOF.
WHEREAS, in November, 1999 the Commonwealth of Virginia Council of Education (the
"Council of Education") placed the application (the "Application") of the School Board of the City of
Roanoke, Virginia (the "School Board"), for a loan of $2,750,000 (the "Literary Fund Loan") from the
Literary Fund, a permanem trust fund established by the Constitution of Virginia (the "Literary Fund"),
for the construction, renovation and expansion of school buildings (the "Project") in the City of
Roanoke, Vh'ginia (the "City"), on the First Priority Waiting List;
WltlC~S, the Council of Education was to have approved the release of Literary Fund
moneys to the School Board and make a commitment to loan such moneys to the School Board (the
"Commitment") within one (1) year of placement of the Application on the First Priority Waiting List
upon receipt of the Literary Fund of an unencumbered sum available at least equal to the amount of the
Application and the approval, by the Council of Education, of the Application as having met all
conditions for a loan from the Literary Fund;
wm~REAS, the Council of Education was thereat~er to have given advances on the amount
of the Commitment for the Literary Fund Loan to the School Board, as construction or renovation of
the Project progressed, in exchange for temporary notes from the School Board to the Literary Fund
(the "Temporary Notes") for the amounts so advanced;
WHE~S, after the completion of the Project and the advance of the total amount of the
Commitment, the Temporary Notes were to have been consolidated imo a permanent loan note of the
School Board to the Literary Fund (the '~Literary Fund Obligation") which was to evidence the
obligation of the School Board to repay the Literary Fund Loan;
WHEREAS, the Literary Fund Obligation was to have borne imerest at four percent (4.0%)
per annum and mature in annual installments for a period of twenty (20) years;
WHEREAS, in connection with the 2000 Interest Rate Subsidy Program (the "Program"), the
Vkginia Public School Authority (the "VPSA") has offered to purchase general obligation school
{ 0664587. DOC-}
bonds of the City, and the Council of Education has offered to pay, to the City, a lump sum cash
payment (the "Lump Sum Cash Payment") equal to the sum of (i) net present value difference,
determined on the date on which the VPSA sells its bonds, between the weighted average interest rate
that the general obligation school bonds of the City will bear upon sale to the VPSA and the interest
rate that the Literary Fund Obligation would have borne plus (ii) an allowance for the costs of issuing
such bonds of the City (the "Issuance Expense Allowance");
Wi~'~REAS, the City Council (the "Council") of the City of Roanoke, xrirginia (the "City"),
has determined that it is necessary and expedient to borrow an amount not to exceed $2,750,000 and
to issue its general obligation school bonds for the purpose of financing certain capital projects for
school purposes; and
Wlt'E~, the City held a public hearing, duly noticed, on September 18, 2000, on the
issuance of the Bonds (as defined, below) in accordance, with the requirements of Section 15.2-2606,
Code of Vh'ginia 1950, as amended (the "Vh'ginia Code"); and
WlIEREAS, the School Board of the City has, by resolution, requested the Council to
authorize the issuance of the Bonds (as hereinafter defined);
NOW, TI:IEREFORE, BE IT RESOLVED BY ~ COUNCIL OF TIqE CITY OF
ROANOKE, VIRGINIA:
1. A,tha~atlnn of Rnnd~ and IT~ at pl~eOs,~l,. Th~ Council hereby determines that it is
advisable to contract a debt and issue and sell its general obligation school bonds in an aggregate
principal amount not to exceed $2,750,000 (the "Bonds") for the purpose of financing certain capital
projects for school purposes. The Council hereby authorizes the issuance and sale of the Bonds in the
form and upon the terms established pursuant to this Resolution.
2. g~l~ nf th~ ]land.~. It is determined to be in the best interest of the City to accept the offer
of the Virginia Public School Authority (the "VPSA") to purchase fi-om the City, and to sell to the
VPSA, the Bonds at a price, determined by the VPSA to be fair and accepted by the Mayor and
the City Manager, that is not less than 98% of par and not more than 103% of par upon the terms
established pursuant to this Resolution. The Mayor, the City Manager, and such officer or officers of
the City as either may designate are hereby authorized and directed to enter into a Bond Sale
Agreement dated as of October 10, 2000, with the VPSA providing for the sale of the Bonds to the
VPSA in substantially the form submitted to the Council at this meeting, which form is hereby
approved (the "Bond Sale Agreement").
3. I~tsil~ nf th~ Pmnd.~. The Bonds shall be issuable in. fully registered form; shall be dated
the date of issuance and delivery of the Bonds; shall be designated "General Obligation School Bonds,
Series 2000-A"; shall bear interest fi-om the date of delivery thereof payable semi-annually on each
Janualy 15 and July 15 beginning July 15, 2001 (each an "Interest Payment Date"), at the rotes estab-
lished in accordance with Section 4 of this Resolution; and shall mature on July 15 in the years (each a
"Principal Payment Date") and in the amounts set forth on Schedule I attached hereto (the "Principal
{0664587.DOC-}
Installments"), subject to the provisions of Section 4 of this Resolution.
4. lnt~r~t li~t~ ~ntl lh-inei.mll ln.~t~ilment_~ The City Manag~ is hereby authorized and
directed to accept the interest rates on the Bonds established by the VPSA, provided that each interest
rate shall be ten one-hundredths of one percent (0.10%) over the interest rate to be paid by the VPSA
for the corresponding principal payment date of the bonds to be issued by the VPSA (the "VPSA
Bonds"), a portion of the proceeds of which will be used to purchase the Bonds, and provided further,
that the true interest cost of the Bonds does not exceed seven and one tenth percent (7.10 %) per
anmsm The Interest Payment Dates and the Principal Installments are subject to change at the request
of the VPSA. The City Manager is hereby authorized and directed to accept changes in the Interest
Payment Dates and the Principal Installments at the request of the VPSA, provided that the aggregate
principal amount of the Bonds shall not exceed the amount authorized by this Resolution. The
execution and delivery of the Bonds as described in Section 8 hereof shall conclusively evidence such
interest rates established by the VPSA and Interest Payment Dates and the Principal Installments
requested by the VPSA as having been so accepted as authorized by this Resolution.
5. Farm flf *bp Rnnrl, The Bonds shall be initially in the form of a single, temporary
typewritten bond su~y in the form attached hereto as Exhibit A.
6. P~vm~_nt: P. vin~o A?nt ~ntl ilnnd 11 ~i~tr~r. The following provisions shall apply to the
Bonds:
(a) For as long as the VPSA is the registered owner of the Bonds, all payments of
principal, premimn, if any, and interest on the Bonds shall be made in immediately available funds to the
VPSA at, or before 11:00 a~m on the applicable Interest Payment Date or Principal Payment Date, or
if such date is not a business day for Virginia banks or for the Commonwealth of Virginia, then at or
before 11:00 a.m on the business day next preceding such Interest Payment Date or Principal Payment
Date.
Co) All overdue payments of principal and, to the extent permitted by law, interest shall bear
interest at the applicable interest rate or rates on the Bonds.
(c) First Union National Bank, Richmond, Virginia, is designated as Bond Registrar and
Paying Agent for the Bonds.
7. No Rnl~mntlnn m' Pr~.nl.vm~nt. The Principal Installments of the Bonds shall not be
subject to redemption or prepayment. Furthermore, the Council covenants, on behalf of the City, not
to refund or refinance the Bonds without f~'st obtaining the written consent of the VPSA or the
registered owner of the Bonds.
8. Ex~entian at th~ Pmnd.q The Mayor or Vice Mayor and the Clerk or any Deputy Clerk of
the Council are authorized and directed to execute and deliver the Bonds and to affix the seal of the
City thereto.
{0664587.DOC-}
9. Plmtgo nf l~ull l~saith sand C. rodit. For the prompt pa~ of ~e ~dp~ of ~d
pr~ ~ ~y, ~d ~e ~t~ on the Bonds ~ ~e ~e s~ ~me due, ~e ~ ~ ~ ~t of
· e Ci~ ~e h~ ~~ly pl~ ~d ~ ~h y~ w~e ~ of ~ Bonds sb~ ~ out~g
· ~e s~ ~ 1~ ~d ~H~ ~ ~r~ ~ law ~ ~ ~ vnl~r~ ~ u~n ~ ~le
pro~ ~ ~e Ci~ ~bj~ to 1~ ~fion ~d~ ~ ~o~ to pro, de for ~e pa~ of ~e
p~p~ of ~d pr~ · ~y, ~d ~e ~ on ~e Bonds ~ tach p~dp~ pr~ ~ ~y, ~d
~ ~ ~ ~e, w~ch ~ s~ ~ ~out ~fion ~ to rate or ~o~t ~d ~ ~&fion to
~ o~ ~ ~o~ to ~ 1~ ~ ~e C~ to ~e ~ o~ ~ of ~e Ci~ ~e ~t la~y
av~le ~d appropfi~ for ~ch p~.
10. IT.~ af Prncoorl.~ C~rtifiesat~ sand Certifiesato sa.~ tn Arhitrsag~. The Mayor, the City
Manager and such officer or offilcers of the City as either may designate are hereby authorized and
directed to execute a Non-Arbitrage Certificate and a Use of Proceeds Certificate each setting forth the
expected use and investment of the proceeds of the Bonds and containing such covena~s as may be
necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as
amended (the "Code"), and applicable regulations relating to the exclusion from gross income of
interest on the Bonds and on the VPSA Bonds except as provided below. The Council covenants on
behalf of the City that (i) the proceeds from the issuance and sale of the Bonds will be invested and
expended as set forth in such Non-Arbitrage Certificate and such Use of Proceeds Certificate and that
the City shall comply with the other covenants and representations contained therein and (ii) the City
shall comply with the provisions of the Code so that interest on the Bonds and on the VPSA Bonds
will remain excludable from gross income for Federal income tax purposes.
11. ~tsat,~ Nfln-Arhitr~ge ~m. l)roe~l.~ Agreempn]t The Council hereby determines
that it is in the best interests of the City to authorize and direct the City Treasurer to participate in the
State Non-Arbitrage Program in connection with the Bonds. The Mayor, the City Manager and such
officer or officers of the City as either may designate are hereby authorized and directed to execute and
deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Bonds by
and among the City, the other participants in the sale of the VPSA Bonds, the VI)SA, the investment
manager and the depository, substantially in the form submitted to the Council at this meeting, which
form is hereby approved.
12. Cnntinuing Di~lm.r~ Agreement, The Mayor, the City Manager and such office~ or
officers of the City as either may designate are hereby authorized and directed to execute a Continuing
Disclosure Agreement, as set forth in Appendix F to the Bond Sale Agreement, setting forth the
reports and notices to be filed by the City and containing such covenants as may be necessary in order
to show compliance with the provisions of the Securities and Exchange Commission Rule 15c2-12 and
directed to make all filings required by Section 3 of the Bond Sale Agreement should the City be
determined by the VPSA to be a MOP (as defined in the Continuing Disclosure Agreement).
13. Filing nfl~al,,tlnn. The appropriate officers or agents of the City are hereby authorized
and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the City.
14. l~urth~r p. etion~ The members of the Council and all 'officers, employees and agents of
{0C~87.DOC-}
the City are hereby authorized to take such action as they or any one of them may consider necessary
or desirable in connection with the issuance and sale of the Bonds and any such action previously taken
is hereby ratified and confirmed.
15. Eff~iw_ l~nt, This Resolution shall take effect immediately.
The undersigned Clerk of the City of Roanoke, Virginia, hereby certifies that the foregoing
constitutes a true and correct extract from the minutes of a meeting of the City Council held on
October 2, 2000, and of the whole thereof so far as applicable to the matters referred to in such extract.
I hereby further certify (a) that such meeting was a regularly scheduled meeting and that, during the
consideration of the foregoing resolution, a quorum was present, and (b) that the attendance of the
members and voting on the foregoing resolution was as follows:
Ralph K. Smith, Mayor
W'dliam H. Carder, Vice Mayor
W'tlliam D. Bestpkch
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Lynda F. Wyatt
WITNESS MY HAND and the seal of the City of Roanoke, Vkginia, this
October, 2000.
day of
Clerk, City of Roanoke, Virginia
{0664587.DOC-}
EXHIBIT A
~FORM OF ~RARY BOND~
NO. TS-1
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
crrY OF ROANOKE
General Obli~tion Sehooi Bond
Series 2000-A
acknowledges itself indebted and promises to
AUTHORrrY the principal amount of
CITY O1, ROANOI~'.. VIRGINIA (the "City"), for value received, hereby
pay to the VIRGINIA PUBLIC SCHOOL
DOLLAI~ ($ ), in annual
installments in the amounts set forth on Schedule I 'attached hereto payable on July 15, 2001 and
annually on July 15 thereaf~ to and includ~ July 15, 2020 (each a '~incipal Payment Date"),
together with interest from the date of this Bond on the unpaid installme~ payable semi-annually on
January 15 and Suly 15 of each year, commencin~ on July 15, 2001 (each an "Interest Payment Date";
togethe~ with any Principal Payment Date, a "Payment Date"), at the rates per ammm set forth on
Schedule I attached hereto, subject to prepayment or redemption aa hereinatter provided. Both
principal of and interest on this Bond are payable in lawful money of the United States of America.
For as long as the V'u'ginia Public School Authority is the registered owner of this Bond, First
Union National Bank, Richnond, Virginia, as bond registrar (the "Bond Registm"), shall make all
{ 0664587. DOC-}
A-!
payments of prindpal, premium, if any, and interest on this Bond, without the presentation or surrender
hereof, to the Virginia Public School Authority, in immediately available funds at or before 11:00 a~m.
on the applicable Payment Date or date fixed for prepayment or redemption. If a Payment Date or
date fixed for prepayment or redemption is not a business day for banks in the Commonwealth of
Vh-ginia or for the Commonwealth of V'tr~inia, then the payment of principal, premium, if any, or
interest on this Bond shall be made in imm~iot_ely available funds at or before 11:00 ~m~ on the
business da), next preceding the scheduled Payment Date or date fixed for prepayment or reden-q:rdon.
Upon receipt by the re~stered owner of this Bond of said payments of principal, premium, if any, and
interest, written acknowled~rn~ of the receipt thereof shall be given promptly to the Bond Registrar,
and the City shall be fully discharged of its obligation on this Bond to the extent of the payment so
made. Upon final payment, this Bond shall be surrendered to the Bond Registrar for cancellation.
The full faith and credit of the City are irrevocably pledged for the payment of the principal of
and the premium, if any, and interest on this Bond. The resolution adopted by the City Council
authorizing the issuance of the Bonds provides, and Section 15.2-2624, V'u'ginia 1950, as amended,
requires, that there shall be levied and collected an annual tax upon all taxable property in the City
subject to local taxation sufficient to provide for the payment of the principal, premium, if any, and
interest on this Bond as the same shall become due which tax shall be without limitation as to rate or
amount and shall be in addition to all other taxes authorized to be levied in the City to the exter~ other
funds of the City are not lawfully available and appropriated for such purpose.
This Bond is duly authorized and issued in compliance with and pursuant to the Constitution
and laws of the Commonwealth of V'u'ginia, including the Public Finance Act of 1991, Chapter 26,
<0664587.DOC-}
A-2
Title 15.2, Code of Virginia 1950, as amended, and resolutions duly adopted by the City Council of the
City and the School Board of the City to provide funds for capital projects for school purposes.
This Bond may be exchanged without cost, on twenty (20) days written notice fi.om the
Virginia Public School Authority, at the ofl~ee of the Bond Registrar on one or more occasions for two
or more temporaxy bonds or definitive bonds in fully registered form in denominations of $5,000 and
whole multiples thereof, and; in any case, having an equal aggregate principal amount having maturities
and bearing interest at rat~ correSPOnding to the maturities of and the interest rates on the installments
of principal of this Bond then unpaid. This Bond is registered in the name of the V'u~nia Public School
Authority on the books of the city kept by the Bond Registrar, and the transfer of this Bond may be
effected by the registered owner of this Bond only upon due execution of an assignment by such
registered owner. Upon receipt of such assignment and the surrender of this Bond, the Bomi Registrar
shall exchange this Bond for definitive Bonds as hereinabove provided, such definitive Bonds to be
registered on such registration books in the name ~of the assignee or assignees named in such
The .principal ~ of this Bond are not subject to redemption or prepayment.
All acts, conditions and things required by the Constitution and laws of the Commonwealth of
Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have happened,
exist and have been performed in due time, form and manner as so required, and this Bond, together
with all other indebtedness of the City, is within every debt and other lla~it prescribed by the
Constitution and laws of the Commonwealth of xragini~
IN wrrNESS WI~REOF, the City Council of the City of Roanoke, Vh'ginia has caused
{0664587.DOC-}
A-3
this Bond to be issued in the name of the City of Roanoke, Vh-ginia, to be signed by its Mayor or Vice
Mayor, its seal to be af~ed hereto and attested by the signature of its Clerk or any of its Deputy
Clerks, and this Bond to be dated November_.~ 2000.
CITY OF ROANOKE, VIRGINIA
(SEAL)
Mayor, City of Roanoke, V'wginia
ATTEST:
Clerk, City of Roanoke, Virginia
{0664587.DOC-}
A-4
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers umo
(PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE, OF
ASSIGNEE)
PLEASE INSERT SOCIAL SECURITY OR OTHER
IDENTIFYINO NUMBER OF ASSIGNS.:
the within Bond and irrevocably constitutes and appoints
attorney to exchange said Bond for
definitive bonds in lieu of which this Bond is issued and to register the mmsfer of such definitive bonds
on the books kept for registration thereot~ with full power of substitution in the premises.
Date:
Signature G-uanmee&
(NOTICE: Signature(s) mus~ I~
institution" ~ the r~tx~zmmta
of the Bond Regist~ which
requirements will include Membership or
participation in STAMP or such other "signature
guarantee program" as may be detenm~ by
the Bond Registrar in addition to, or in substitution for,
STAMP, all in accordance with the Securities Exchange
Act of 1934, as amended.
(NOTICE: The signature above
must correspond with the name
of the Registered Owner as it
appears on the fi, om of this
Bond in every partio,lar,
without alteration or change.)
{0664587.DOC-}
A-5
VIRGINIA PUBLIC SCHOOL AUTHORITY
BOND SALE AGREEMENT
dated as of October 10, 2000
[Garden City]
Name of Jurisdiction (the "Local Unit"): City of Roanoke, Virginia
Sale Date: Not earlier than October 16, 2000, nor later than November 1, 2000
Closing Date: On or about November 16, 2000
Principal Amount (Requested): $2,750,000
Amortization Period: Up to Twenty (20) Years
1. The Virginia Public School Authority CVPSA'') hereby offers to purchase your general
obligation school bonds at a price, determined by the VPSA to be fair and accepted by you, that
is not less than 98% of par and not more than 103% of par in the Principal Amount set forth
above (as authorized by your bond resolution) from the proceeds of the VPSA's bonds, the sale
of which is scheduled to take place on the Sale Date.
You represent that on or before October 10, 2000, your local governing body will have duly
authorized the issuance of your bonds by adopting a resolution in the form attached hereto as
Appendix B (the "local resolution") and that your bonds will be in the form set forth in the
local resolution. Any changes that you or your counsel wish to make to the form of the local
resolution and/or your bonds must be approved by the VPSA prior to adoption of the local
resolution by your local governing body.
You hereby covenant that you will comply with and carry out all of the provisions of the
Continuing Disclosure Agreement in the form attached hereto as Appendix E, which
agreement is hereby incorporated by reference herein and expressly made a part hereof for all
purposes. The VPSA has defined a Material Obligated Person ("MOP") for purposes of the
Continuing Disclosure Agreement as any Local Issuer the principal amount of whose local
school bonds pledged under VPSA's 1997 Resolution compromise more than 10% of the total
principal amount of all outstanding 1997 Resolution bonds. MOP status will be determined by
adding the principal amount of your local school bonds to be sold to the VPSA and the
principal amount of your local bonds previously sold to the VPSA and currently pledged under
VPSA's 1997 Resolution and measuring the total against 10% of the face value of all
outstanding bonds under VPSA's 1997 Resolution. If you are or may be a MOP, the VPSA
may require that you file all the information described in the following paragraph prior to
VPSA's mailing its Preliminary Official Statement, currently scheduled October 16, 2000.
You acknowledge that if you are a MOP following the issuance of your local school bonds that
{0663756.DOC-}
are the subject of this Bond Sale Agreement, the VPSA will incorporate by reference in its
Preliminary Official Statements and final Official Statements (for this sale and, if you remain a
MOP or become a MOP again after ceasing to be a MOP, for applicable furore sales) the
information respecting you ("Your Information") that is on file with the Nationally Recognized
Municipal Securities Information Repositories or their respective successors ("NRMSIRs") and
the Municipal Securities Rulemaking Board or its successors ("MSRB"). Accordingly, if it
appears that you will be a MOP (i) following the delivery of your local school bonds to the
VPSA in connection with this sale, or (ii) during the course of any future sale, whether or not
you are a participant in such sale, you hereby represent and covenant to the VPSA that you will
file such additional information, if any, as is required so that Your Information, as of each of (i)
the date of the VPSA's applicable Preliminary Official Statement (in the case of this sale,
expected to be October 16, 2000), (ii) the date of the VPSA's applicable final Official
Statement (in the case of this sale, expected to be October 25, 2000) and (iii) the date of
delivery oft he applicable VPSA bonds (in the case of this sale, expected to be November 16,
2000), will be true and correct and will not contain any untrue statement .of a material fact or
omit to state a material fact which should be included in Your Information for the purpose for
which it has been filed or which is necessary to make the statements contained in such
information, in light of the circumstances under which they were made, not misleading. You
further agree to furnish to the VPSA a copy of all filings you make with NRMSIRs and the
MSRB subsequent to the date of this Agreement. Such copy will be furnished to the VPSA on
the same day that any such filing is made.
The VPSA will advise you within 60 days of the end of each fiscal year if you were a MOP as
of the end of such fiscal year. Upon written request, the VPSA will also advise you of your
status as a MOP as of any other date.
4. VPSA's commitment to purchase your bonds is contingent upon (i) VPSA's receipt on the
Closing Date of (a) your bonds which shall include and otherwise meet the Standard Terms
and Conditions contained in Appendix A hereto, (b) a certified copy of the local resolution
(see Appendix B attached hereto), (c) an executed agreement, among VPSA, you and the other
local units simultaneously selling their bonds to VPSA, State Street Bank and Trust Company,
N.A. and its successors and assigns, and Mentor Investment Advisors, LLC, the depository and
the investment manager, respectively, for the State Non-Arbitrage Program ("SNAP"),
providing for the custody, investment and disbursement of the proceeds of your bonds and the
other general obligation school bonds, and the payment by you and the other local units of the
allocable, associated costs of compliance with the Internal Revenue Code of 1986, as amended,
and any costs incurred in connection with your participation in SNAP (the "Proceeds
Agreement"), (d) an executed copy of the Use of Proceeds Certificate in the form attached
hereto as Appendix C, (e) if you will be a MOP on the date of delivery of your local school
bonds, your certificate dated the date of the delivery of the VPSA's bonds to the effect that
Your Information was as of the date of the VPSA's Preliminary and final Official Statements,
and is as of the date of the certificate, tree and correct and did not and does not contain an
untrue statement of a material fact or omit to state a material fact which should be included in
'Your Information for the purpose for which it has been filed or which is necessary to make the
statements contained in such information, in light of the circumstances under which they were
made, not misleading, (f) an approving legal opinion from your bond counsel in form
satisfactory to VPSA as to the validity of the bonds and the exclusion from gross income for
federal and Virginia income tax purposes of the interest on your bonds, the conformity of the
{0663756.DOC-} 2
terms and provisions of your bonds to the requirements of this Bond Sale Agreement including
the appendices attached hereto, and the due authorization, execution and delivery of this Bond
Sale Agreement, Continuing Disclosure Agreement and the Proceeds Agreement, and the
validity of the Continuing Disclosure Agreement and the Proceeds Agreement, (g) a transcript
of the other customary closing documents not listed above, (h) the proceeds of VPSA's bonds,
(ii) if you will be using the proceeds of your bonds to retire a bond anticipation note,
certificate Of participation or other form of interim financing (the "Interim Security"), receipt
by VPSA of (A) an opinion of your bond counsel that, as of the Closing Date, the Interim
Security will be defeased according to the provisions of the instrument authorizing the
Interim Security or it will no longer be outstanding (in rendering such opinion bond counsel
may rely on a letter or certificate of an accounting or financial professional as to any
mathematical computations necessary for the basis for such opinion) and (B) an executed
copy of the escrow deposit agreement/letter of instruction providing for the retirement of the
Interim Security and (iii) your compliance with the tenm of this agreement. Two complete
transcripts (one original) of the documents listed above shall be provided by your counsel to
the VPSA on the Closing Date or, with VPSA's pennission, as soon as practicable thereafter
but in no evem more than thirty (30) business days after the Closing Date.
This Bond Sale Agreement shall take effect on October 10, 2000.
Virginia Public School Authority
By:
Authorized VPSA Representative
City of Roanoke, Virginia
By:
Name: Darlene Burcham
Title: City Manager
{0663756. DOC-} 3
(For information only; not part of the Bond Sale Agreement.)
Please have the presiding officer, or other specifically designated agent, of your governing body
execute 2 copies of this Bond Sale Agreement and return them, along with the tax questionnaire
attached hereto as Appendix D, no later than close of business on October 10, 2000 to Richard
A. Davis, Debt Manager, Virginia Public School Authority, [by mail] P. O. Box 1879, Richmond,
Virginia 23218-1879 or [by hand or courier servicei James Monroe Building- 3rd Floor, 101 N.
14th Street, Richmond, Vir~nia 23219. If your governing body or bond counsel requires more than
one originally signed Bond Sale Agreement, please send the appropriate number; all but one will be
returned at closing.
{0663756.DOC-} 4
WILLIAM M. HACKWORTH
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty @ ci.roanoke.va.us
October 2, 2000
WILLIAM X PARSONS
STEVEN J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY ATTORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: VPSA Bonds Sale
Dear Mayor Smith and Council Members:
Attached are three resolutions authorizing issuance of general obligation bonds to fund a
portion of the improvements at Garden City Elementary School, Grandin Court Elementary School
and Preston Park Primary School. This matter was first before Council on August 21, 2000, when
Council authorized the City Manager to apply for funding for these three projects from the Virginia
Public School Authority (VPSA). At your September 18, 2000 meeting, a public hearing was held
on the proposed issuance of the Bonds.
Either I or a representative of the Roanoke City School Board will be pleased to answer any
questions which Council may have about these matters.
Sincerely yours,
William M. Hackworth
City Attorney
WMH/Isc
c: Dr. E. Wayne Harris, Superintendent
Richard L. Kelley, Assistant Superintendent of Operations
H:XAM1SC\council bonds
MARY F. PARKER, CMC
city cle~
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 !-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mnil: clerk@ci.roanoke.va, us
STEPHAN~ M. MOON
October 4, 2000
File #53-467
Melinda J. Payne, Chairperson
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Resolution No. 35085~100200 authorizing issuance of not to exceed
$1,900,000.00 General Obligation School Bonds of the City of Roanoke, Virginia, Sedes
2000-B, to be sold to the Virginia Public School Authority and providing for the form and
details thereof, in connection with improvements at Grandin Court Elementary School. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, October 2, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk.
MFP:vbc-'
Enclosure
pc:
George J. A. Clemo, Attorney, Woods, Rogers and Hazlegrove, P. O. Box 14125
Roanoke, Virginia 24038-4125
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Dr.'E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations,
Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
Grandin Cou~
IN ~ COUNCfL OF ~ CITY OF ROANOKE, VIRGINIA
The 2nd day of 0¢tober, 2000.
No. 35085-100200
RESOLUTION AU'I~ORIZING THE ISSUANCE OF NOT TO EXCEED
$1,900,000 GENERAL OBLIGATION SCHOOL BONDS
OF THE CITY OF ROANOKE, VIRGINIA, SERIES 2000-C,
TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY
AND PROVIDING FOR THE FORM AND DETAH~S TFI~REOF.
WH-Ir~, in November, 1999 the Commonwealth of Virginia Council of Education (the
"Council of Education") placed the application (the "Application") of the School Board of the City of
Roanoke, V'~rginia (the "School Board"), for a loan of $1,900,000 (the "Literazy Fund Loan") from the
Literary Fund, a permanent trust fund established by the Constitution of Virginia (the "Literary Fund"),
for the construction, renovation and expansion of school buildings (the "Project") in the City of
Roanoke, V'n'ginia (the "City"), on the First Priority Waiting List;
WHE~, the Council of Education was to have approved the release of Literary Fund
moneys to the School Board and make a commitment to loan such moneys to the School Board (the
"Commitment") within one (1) year of placement of the Application on the First Priority Waiting List
upon receipt of the Literary Fund of an unencumbered sum available at least equal to the amount of the
Application and the approval, by the Council of FAucation, of the Application as having met all
conditions for a loan from the Literap] Fund;
WI:w.~S, the Council of Education was there~er to have given advances on the amount
of the Commitment for the Literapj Fund Loan to the School Board, as construction or renovation of
the Project progressed, in exchange for temporary notes from the School Board to the Litermy Fund
(the "Tempormy Notes") for the amounts so advanced;
WHEREAS, after the completion of the Project and the advance of the total amount of the
Commitment, the Temporary Notes were to have been consolidated into a permanent loan note of the
School Board to the Literary Fund (the "Literary Fund Obligation") which was to evidence the
obligation of the School Board to repay the Literary Fund Loan;
WHE~S, the Literary Fund Obligation was to have borne interest at four percent (4.0%)
per annum and mature in annual installments for a period of twenty (20) years;
wmC~REAS, in connection with the 2000 Interest Rate Subsidy Program (the "Program"), the
Vh'ginia Public School Authority (the "VPSA") has offered to purchase general obligation school
{0664811. DOC-}
bonds of the City, and the Council of Education has offered to pay, to the City, a lump sum cash
payment (the "Lump Sum Cash Payment") equal to the sum of (i) net present value difference,
determined on the date on which the VPSA sells its bonds, between the weighted average interest rate
that the general obligation school bonds of the City will bear upon sale to the VPSA and the interest
rate that the Literary Fund Obligation would have borne plus (ii) an allowance for the costs of issuing
such bonds of the City (the "Issuance Expense Allowance");
WHEREAS, the City Council (the "Council") of the City of Roanoke, Virginia (the "City"),
has determined that it is necessary and expedient to borrow an amount not to exceed $1,900,000 and
to issue its general obligation school bonds for the purpose of financing certain capital projects for
school purposes; and
WI~REAS, the City held a public hearing, duly noticed, on September 18, 2000, on the
issuance of the Bonds (as defined below) in accordance with the requirements of Section 15.2-2606,
Code of Virginia 1950, as amended (the "Vh'ginia Code"); and
WHEREAS, the School Board of the City has, by resolution, requested the Council to
authorize the issuance of the Bonds (as hereinafter defined);
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF ~ CITY OF
ROANOKE, VIRGINIA:
1. Anthflrl-ts~tlnn flf l~nd~ smd lI~ nf l~'ne~lm The Council hereby determines that it is
advisable to contract a debt and issue and sell its general obligation school bonds in an aggregate
principal amount not to exceed $1,900,000 (the "Bonds") for the purpose of financing certain capital
projects for school purposes. The Council hereby authorizes the issuance and sale of the Bonds in the
form and upon the terms established pursuant to this Resolutio~
2. ,qnlp nf th~ l~ndq. It is determined to be in the best interest of the City to accept the offer
of the V'wgim~a Public School Authority (the "VPSA") to purchase from the City, and to sell to the
VPSA, the Bonds at a price, determined by the VPSA to be fair and accepted by the Mayor and
the City Manager, that is not less than 98% of par and not more than 103% of par upon the terms
established pursuant to this Resolution. The Mayor, the City Manager, and such officer or officers of
the City as either may designate are hereby authorized and directed to enter into a Bond Sale
Agreement dated as of October 10, 2000, with the VPSA providing for the sale of the Bonds to the
VPSA in substantially the form submitted to the Council at this meeting, which form is hereby
approved (the "Bond Sale Agreement").
3. I~tail, of th~ Rand~. The Bonds shall be issuable in fully registered form; shall be dated
the date of issuance and delivery of the Bonds; shall be designated "General Obligation School Bonds,
Series 2000-C"; shall bear interest from the date of delivery thereof payable semi-annually on each
January 15 and July 15 beginning July 15, 2001 (each an "Interest Payment Date"), at the rates estab-
lished in accordance with Section 4 of this Resolution; and shall mature on July 15 in the years (each a
"Principal Payment Date") and in the amounts set forth on Schedule I attached hereto (the "lh:mdpal
2
Installments"), subject to the provisions of Section 4 of this Resolution.
4. Intoner Rst~ and l~4mqn~l In~i'~lllm~.t.~ ~e C~ ~ff is ~ ~o~ ~d
~ to ~ ~e ~ r~ on ~e Bon~ ~h~ ~ ~e ~S& pro~d~ ~ ~h ~t~est
~te s~ ~ t~ on~h~~ of one ~ (0.1~) ov~ ~e ~ rme to ~ p~d ~ ~e ~SA
for ~e ~pon~g p~dp~ pa~
Bonds"), a ~on of the pr~ ofw~ch ~ ~ u~ to p~c~ ~e Bonds, ~d pro~d~ ~h~,
~ ~e
~ ~e ~t~ Pa~ ~ ~d ~e ~dpfl ~~ts ~e ~ to c~ge ~ ~e r~ue~
of ~e ~S~ ~e Ci~ ~~ ~ h~y ~o~ ~d ~ to ~ c~g~ ~ ~e ~t~e~
Pa~ Da~ ~d ~e ~dpfl ~~s a ~e r~u~ of ~e ~S& pro~d~ ~t ~e ~te
~d~ ~o~t of ~e Bon~ ~ not ex~ ~e ~o~ ~o~M ~ ~ R~lufion. ~e
ex~fion ~d de~ of ~e Bonds ~ d~ ~ S~on 8 h~f s~ ~nc~ve~ ~d~ tach
~t~e~ rotes ~~ by ~e ~SA ~d ~t~ Pa~t D~ ~d ~e ~dpfl ~~ts
r~u~ by ~e ~SA ~ M~g ~ m ~ ~ ~o~ by ~ R~lufio~
5. Fnma nf th~ Rnnd.~ The Bonds shall be initially in the form of a single, temporary
typewritten bond substantially, in the form attached hereto as Exlal~it A.
6. P~vmont~' P.vln~ A~ont And Rand l~i.~r The following provisions shall apply to the
Bonds:
(a) For as long as the VPSA is the registered owner of the Bonds, all payments of
principal, premium, if any, and interest on the Bonds shall be made in immediately available funds to the
VPSA at, or before 11:00 a.m. on the applicable Interest Payment Date or Principal Payment Date, or
if such date is not a business day for Virginia banks or for the Commonwealth of Vh'ginia, then at or
before 11:00 a.nt on the business day next preceding such Interest Payment Date or Principal Payment
Date.
(b) All overdue payments of principal and, to the extent permitted by law, interest shall bear
interest at the applicable interest rate or rates on the Bonds.
(¢) First Union National Bank, Richmond, Virginia, is designated as Bond Registrar and
Paying Agent for the Bonds.
7. Nn R,~rl~m?h~n nr Pr~?ym~nt. The Principal Installments of the Bonds shall not be
subject to redemption or prepayment. Furthermore, the Council covenants, on behalf of the City, not
to retired or refinance the Bonds without first obtaining the written consent of the VPSA or the
registered owner of the Bonds.
8. ~,,tinn nf th~ Rnntl~. The Mayor or Vice Mayor and the Clerk or any Deputy Clerk of
the Council are authorized and directed to execute and deliver the Bonds and to affix the seal of the
City thereto.
{0664811.IXIG}
9. Plnl? af i~pfl I~ith ~nd Crmlit, For ~e pro~t pa~t of ~e p~d~ of ~d
pr~ ff ~y, ~d ~e ~ on ~e Bon~ ~ ~e ~e s~ ~me due, ~e ~ ~ ~ ~ of
· e Ci~ ~e h~y ~~ pl~g~ ~d in ~ y~ ~e ~ of ~e Bon~ ~ ~ ou~g
· ~e ~ ~ 1~ ~d ~R~ ~ ~r~ ~ law ~ ~ ~ vainr~ ~ u~n ~ ~le
pro~ ~ the Ci~ mbj~ to 1~ ~fion ~d~ ~ ~o~t to pro, de for the pa~ of the
p~dpd of ~d pr~ · ~y, ~d ~e ~ on ~e Bonds ~ tach p~dp~ ~~ ~ ~,
Et~ ~ b~me due, w~ch ~ s~ ~ ~out ~fion ~ to rae or ~o~ ~d ~ ~fion to
~ o~ ~ ~o~ to ~ 1~ ~ ~e C~ to ~e ~ o~ ~ds of ~e C~ ~e not
arkie ~d approp~ for ~h ~.
10. Uae of Prt~la C~rtifieato. and C~fient~ an tfl Arhi~Ep. ~e ~yor, the Ci~
~~ ~ ~ch o~ or o~ of ~e Ci~ ~ ~ ~y ~e ~e h~y ~o~ ~d
~ to ~e a Non-~e C~ ~d a
~~ u~ ~d ~v~ of ~ ~s of ~e Bo~s ~ ~n~ ~ ~v~s ~ ~y be
n~
~d~ (~e "C~e"), ~d app~le r~om rel~g to ~e ~c~ion from ~o~ ~me of
~t~ on ~e Bonds ~d on ~e ~SA Bon~ ~ ~ pro~d~ ~low. ~e Co~ ~v~s on
~ of ~e CiF ~ (i) ~e pr~s from ~e is~ ~ ~e of ~e Bon~ ~ ~ ~v~ ~d
~d~ ~ ~ fo~ ~ ~ Non-~e C~e ~d ~ch U~ of~~ C~e ~d t~
the Ciw s~ ~mp~
s~ ~mp~ ~ ~e ~o~om of ~e C~ ~ ~ ~ on ~e Bonds ~d on ~e ~SA Bon~
~ ~ ~clu~le from ~o~ h~me for F~ h~me ~ p~.
11..gtato_ Ntm-ArhitraEo_ ~m.' Prm, ooda A~or~.mpnt. The Council hereby determines
that it is in the best interests of the City to authorize and direct the City Treasurer to participate in the
State Non-Arbitrage Program in connection with the Bonds. The Mayor, the City Manager and such
officer or officers of the City as either may designate are hereby authorized and directed to execute and
deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Bonds by
and among the City, the other participants in the sale of the VPSA Bonds, the VPSA, the investment
manager and the depository, substantially in the form submitted to the Council at this meeting, which
form is hereby approved.
12. CnntlnninE l~iae~anr~ A~or~.m~nt. The Mayor, the City Manager and such officer or
officers of the City as either may designate are hereby authorized and directed to execute a Continuing
Disclosure Agreement, as set forth in Appendix F to the Bond Sale Agreement, setting forth the
reports and notices to be filed by the City and comaining such covenants as may be necessary in order
to show compliance with the provisions of the Securities and Exchange Commission Rule 15c2-12 and
directed to make all filings required by Section 3 of the Bond Sale Agreement should the City be
determined by the VPSA to be a MOP (as defined in the Continuing Disclosure Agreement).
13. lZilinE t~f ]~mlll~inn. The appropriate officers or agents of the City are hereby authorized
and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the City.
14. l~nrth~r
{O~11.DOC-}
The members of the Council and all officers, employees and agents of
4
the City are hereby authorized to take such action as they or any one of them may consider necessary
or desirable in connection with the issuance and sale of the Bonds and any such action previously taken
is hereby ratified and confirmed.
15. EffoetlV~- l~.to~. This Resolution shall take effect immediately.
The undersigned Clerk of the City of Roanoke, Virginia, hereby certifies that the foregoing
constitutes a true and correct extract from the minutes of a meeting of the City Council held on
October 2, 2000, and of the whole thereof so far as applicable to the matters referred to in such extract.
I hereby further certify (a) that such meeting was a regularly scheduled meeting and that, during the
consideration of the foregoing resolution, a quorum was present, and (b) that the attendance of the
members and voting on the foregoing resolution was as follows:
Ralph K. Smith, Mayor
W'dliam FL Carder, Vice Mayor
William D. Bestpitch
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Lynda F. Wyatt
WITNESS MY tlAND and the
October, 2000.
seal of the City of Roanoke, Vh'ginia, this __
Clerk, City of Roanoke, V'rginia
day of
[SEAL]
EXHIBIT A
(FORM OF TEMPORARY BOND)
NO. TS-1
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
General Obligation School Bond
Series 2000-(2
The CITY OF ROANOKE, VIRGINIA (the "City"), for value received, hereby
acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL
AUTHORITY the principal amount of DOLLARS ($ ), in annual
installments in the amounts set forth on Schedule I attached hereto payable on July 15, 2001 and
annually on July 15 thereat~r to and including July 15, 2020 (each a "Principal Payment Date"),
together with interest from the date of this Bond on the unpaid installments, payable semi-annually
on January 15 and Suly 15 of each year, commencing on July 15, 2001 (each an "Interest Payment
Date"; together with any Principal Payment Date, a "Payment Date"), at the rotes per annum set
forth on Schedule I attached hereto, subject to prepayment or redemption as hereina~er provided.
Both principal of and interest on this Bond are payable in lavfful money of the United States of
America.
For as long as the Virginia Public School Authority is the registered owner of this Bond,
{0664811.DOC-}
A-I
First Union National Bank, Richmond, Virginia, as bond registrar (the "Bond Registrar"), shall
make ail payments of principal, premium, if any, and interest on this Bond, without the presentation
or surrender hereof, to the Virginia Public School Authority, in immediately available funds at or
before 11:00 a.m. on the applicable Payment Date or date fixed for prepayment or redemption. If a
Payment Date or date fixed for prepayment or redemption is not a business day for banks in the
Commonwealth of Virginia or for the Commonwealth of Virginia, then the payment of principal,
premium, if any, or interest on this Bond shall be made in immediately available funds at or before
11:00 a.m. on the business day next preceding the scheduled Payment Date or date fixed for
prepayment or redemption. Upon receipt by the registered owner of this Bond of said payments of
principal, premium, if any, and interest, written acknowledgment of the receipt thereof shall be
given promptly to the Bond Registrar, and the City shall be fully discharged of its obligation on this
Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to
the Bond Registrar for cancellation.
The full faith and credit of the City are irrevocably pledged for the payment of the principai
of and the premium, if any, and interest on this Bond. The resolution adopted by the City Council
authorizing the issuance of the Bonds provides, and Section 15.2-2624, Virginia 1950, as amended,
requires, that there shall be levied and collected an annual tax upon all taxable property in the City
subject to local taxation sufficient to provide for the payment of the principal, premium, if any, and
interest on this Bond as the same shall become due which tax shall be without limitation as to rate
or amount and shall be in addition to all other taxes authorized to be levied in the City to the extent
other funds of the City are not lawfully available and appropriated for such purpose.
{ 0664811. DOC-}
A-2
This Bond is duly authorized and issued in compliance with and pursuant to the
Constitution and laws of the Commonwealth of Virginia, including the Public Finance Act of 1991,
Chapter 26, Title 15.2, Code of Virginia 1950, as amended, and resolutions duly adopted by the
City Council of the City and the School Board of the City to provide funds for capital projects for
school purposes.
This Bond may be exchanged without cost, on twenty (20) days written notice from the
Virginia Public School Authority} at the office of the Bond Registrar on one or more occasions for
two or more temporary bonds or definitive bonds in fully registered form in denominations of
$5,000 and whole multiples 'thereof, and; in any case, having an equal aggregate principal amount
having maturities and bearing interest at rates Corresponding to the maturities of and the interest
rotes on the installments of principal of this Bond then unpaid. This Bond is registered in the name
of the Virginia Public School Authority on the books of the City kept by the Bond Registrar, and
the transfer of this Bond may be effected by the registered owner of this Bond only upon due
execution of an assignment by such registered owner. Upon receipt of such assignment and the
surrender of this Bond, the Bond Registrar shall exchange this Bond for definitive Bonds as
hereinabove provided, such definitive Bonds to be registered on such registration books in the name
of the assignee or assignees named in such assignment.
The principal installments of this Bond are not subject to redemption or prepayment.
All acts, conditions and things required by the Constitution and laws of the Commonwealth
of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have hap-
pened, exist and have been performed in due time, form and manner as so required, and this Bond,
{0664811.DOC-}
A-3
together with all other indebtedness of the City, is within every debt and other limit prescribed by
the Constitution and laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the City Council of the City of Roanoke, Virginia has caused
this Bond to be issued in the name of the City of Roanoke, Virginia, to be signed by its Mayor or
Vice Mayor, its seal to be affmed hereto and attested by the signature of its Clerk or any of its
Deputy Clerks, and this Bond to be dated November ,2000.
CITY OF ROANOKE, VIRGINIA
(SEAL)
Mayor, City of Roanoke, Vir~nia
ATTEST:
Clerk, City of Roanoke, Virginia
{0664811.DOC-}
A4
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto
(PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE, OF
ASSIGNEE)
PLEASE INSERT SOCIAL SECURITY OR OTHER
IDENTIFYING NUMBER OF ASSIGNEE:
the within Bond and irrevocably constitutes and appoints
attorney to exchange said Bond for
definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive
bonds on the books kept for registration thereof, with full power of substitution in the premises.
Date:
Registered Owner
Signature Guaranteed:
(NOTICE: Signature(s) must be
guaranteed by an "eligible guarantor
institution" meeting the requirements
of the Bond Registrar which
requirements will include Membership or
participation in STAMP or such other "signature
guarantee program" as may be determined by
the Bond Registrar in addition to, or in substitution for,
STAMP, all in accordance with the Securities Exchange
Act of 1934, as amended.
(NOTICE: The signature above
must correspond with the name
of the Registered Owner as it
appears on the f~ont of this
Bond in every particular,
without alteration or change.)
{0664811.DOC-}
A-5
VIRGINIA PUBLIC SCHOOL AUTHORITY
BOND SALE AGREEMENT
dated as of October 10, 2000
[Grandin Courq
Name of Jurisdiction (the "Local Unit"): City of Roanoke, Virginia
Sale Date: Not earlier than October 16, 2000, nor later than November 1, 2000
Closing Date: On or about November 16, 2000
Principal Amount (Requested): $1,900,000
Amortization Period: Up to Twenty (20) Years
1. The Virginia Public School Authority ("VPSA") hereby offers to purchase your general
obligation school bonds at a price, determined by the VPSA to be fair and accepted by you, that
is not less than 98% of par and not more than 103% of par in the Principal Amount set forth
above (as author/zed by your bond resolution) from the proceeds of the VPSA's bonds, the sale
of which is scheduled to take place on the Sale Date.
You represent that on or before October 10, 2000, your local governing body will have duly
authorized the issuance of your bonds by adopting a resolution in the form attached hereto as
Appendix B (the "local resolution") and that your bonds will be in the form set forth in the
local resolution. Any changes that you or your counsel wish to make to the form of the local
resolution and/or your bonds must be approved by the VPSA prior to adoption of the local
resolution by your local governing body.
o
You hereby covenant that you will comply with and carry out all of the provisions of the
Continuing Disclosure Agreement in the form attached hereto as Appendix E, which
agreement is hereby incorporated by reference herein and expressly made a part hereof for all
purposes. The VPSA has defined a Material Obligated Person ("MOP") for purposes of the
Continuing Disclosure Agreement as any Local Issuer the principal amount of whose local
school bonds pledged under VPSA's 1997 Resolution compromise more than 10% of the total
principal amount of all outstanding 1997 Resolution bonds. MOP status will be determined by
adding the principal amount of your local school bonds to be sold to the VPSA and the
principal amount of your local bonds previously sold to the VI)SA and currently pledged under
VPSA's 1997 Resolution and measuring the total against 10% of the face value of all
outstanding bonds under VPSA's 1997 Resolution. If you are or may be a MOP, the VPSA
may require that you file all the information described in the following paragraph prior to
VPSA's mailing its Preliminary Official Statement, currently scheduled October 16, 2000.
You acknowledge that if you are a MOP following the issuance of your local school bonds that
{0664821.DOC-}
are the subject of this Bond Sale Agreement, the VPSA will incorporate by reference in its
Prelinfinary Official Statements and f'mal Official Statements (for this sale and, if you remain a
MOP or become a MOP again at, er ceasing to be a MOP, for applicable future sales) the
information respecting you ("Your Information") that is on file with the Nationally Recognized
Municipal Securities Information Repositories or their respective successors ('~IR. MSI~") and
the Municipal Securities Rulemaking Board or its successors ("MSRB"). Accordingly, if it
appears that you will be a MOP (i) following the delivery of your local school bonds to the
VPSA in connection with this sale, or (ii) during the course of any future sale, whether or not
you are a participant in such sale, you hereby represent and covenant to the VPSA that you will
file such additional information, if any, as is required so that Your Information, as of each of (i)
the date of the VPSA's applicable Preliminary Official Statement (in the case of this sale,
expected to be October 16, 2000), (ii) the date of the VPSA's applicable final Official
Statement (in the case of this sale, expected to be October 25, 2000) and (iii) the date of
delivery of the applicable VPSA bonds (in the case of this sale, expected to be November 16,
2000), will be tree and correct and will not contain any untrue statement'of a material fact or
omit to state a material fact which should be included in Your Information for the purpose for
which it has been filed or which is necessary to make the statements contained in such
information, in light of the circumstances under which they were made, not misleading. You
further agree to furnish to the VPSA a copy of all filings you make with NRMSIRs and the
MSRB subsequent to the date of this Agreement. Such copy will be furnished to the VPSA on
the same day that any such filing is made.
The VPSA will advise you within 60 days of the end of each fiscal year if you were a MOP as
of the end of such fiscal year. Upon written request, the VPSA will also advise you of your
status as a MOP as of any other date.
4. VPSA's commitment to purchase your bonds is contingent upon (i) VPSA's receipt on the
Closing Date of (a) your bonds which shall include and othenvise meet the Standard Terms
and Conditions contained in Appendix A hereto, (b) a certified copy of the local resolution
(see Appendix B attached hereto), (c) an executed agreement, among VPSA, you and the other
local units simultaneously selling their bonds to VPSA, State Street Bank and Trust Company,
N.A. and its successors and assigns, and Mentor Investment Advisors, LLC, the depository and
the investment manager, respectively, for the State Non-Arbitrage Program ("SNAP"),
providing for the custody, investment and disbursement of the proceeds of your bonds and the
other general obligation school bonds, and the payment by you and the other local units of the
allocable, associated costs of compliance with the Internal Revenue Code of 1986, as amended,
and any costs incurred in connection with your participation in SNAP (the "Proceeds
Agreement"), (d) an executed copy of the Use of Proceeds Certificate in the form attached
hereto as Appendix C, (e) if you will be a MOP on the date of delivery of your local school
bonds, your certificate dated the date of the delivery of the VPSA's bonds to the effect that
Your Information was as of the date of the VPSA's Preliminary and final Official Statements,
and is as of the date of the certificate, tree and correct and did not and does not contain an
untrue statement of a material fact or omit to state a material fact which should be included in
Your Information for the purpose for which it has been filed or which is necessary to make the
statements contained in such information, in light of the circumstances under which they were
made, not misleading, (f) an approving legal opinion from your bond counsel in form
satisfactory to VPSA as to the validity of the bonds and the exclusion from gross income for
federal and Virginia income tax purposes of the interest on your bonds, the conformity of the
{0664821.DOC-} 2
o
terms and provisions of your bonds to the requirements of this Bond Sale Agreement including
the appendices attached hereto, and the due authorization, execution and delivery of this Bond
Sale Agreement, Continuing Disclosure Agreement and the Proceeds Agreement, and the
validity of the Continuing Disclosure Agreement and the Proceeds Agreement, (g) a transcript
of the other customary closing documents not listed above, (h) the proceeds of VPSA's bonds,
(ii) if you will be using the proceeds of your bonds to retire a bond anticipation note,
certificate of participation or other form of interim financing (the "Interim Security"), receipt
by VPSA of (A) an opinion of your bond counsel that, as of the Closing Date, the Interim
Security will be defeased according to the provisions of the instrument authorizing the
Interim Security or it will no longer be outstanding (in rendering such opinion bond counsel
may rely on a letter or certificate of an accounting or financial professional as to any
mathematical computations necessary for the basis for such opinion) and (B) an executed
copy of the escrow deposit agreement/letter of instruction providing for the retirement of the
Interim Security and (iii) your compliance with the terms of this agreement. Two complete
transcripts (one original) of the documents listed above shall be provided by your counsel to
the VPSA on the Closing Date or, with VPSA's permission, as soon as practicable thereafter
but in no event more than thirty (30) business days after the Closing Date.
This Bond Sale Agreement shall take effect on October 10, 2000.
Virginia Public School Authority
By:.
Authorized VPSA Representative
City of Roanoke, Vir~nia
By:
Name: Darlene Bureham
Title: City Manager
{0664821.DOC-) 3
(For information only; not part of the Bond Sale Agreement.)
Please have the presiding officer, or other specifically designated agent, of your governing body
execute 2 copies of this Bond Sale Agreement and return them, along with the tax questionnaire
attached hereto as Appendix D, no later than close of business on October 10, 2000 to Richard
A. Davis, Debt Manager, Virginia Publle School Authority, [by mail] P. O. Box 1879, Richmond,
Virginia 23218-1879 or [by hand or courier service] James Monroe Building- 3rd Floor, 101 N.
14th Street, Richmond, Virginia 23219. If your governing body or bond counsel requires more than
one originally signed Bond Sale Agreement, please send the appropriate number; all but one will be
returned at closing.
{0664821.DOC-} 4
'00
~ ,i ., ?~}:5~fficeetthecir¥
October 9, 2000
Mr. Martin Jeffrey
2901 Bradley Street, NE
Roanoke, VA 24012
Dear Mr. Jeffrey:
RE: Questions concerning Council Agenda Items
At your request, I am providing answers to questions you raised at the City
Council meeting on Monday, October 2. In addition to the questions raised at that time,
you asked me on October 4 to answer two other questions that you did not get to ask at
the Council meeting.
On Item 5.a.5, the source of funds for the Runaway and Homeless Youth
Outreach Program in the amount of $106,606 was requested. This is a grant from the
U.S. Department of Health and Human Services and requires no local cash match. This
is an on-going program that Sanctuary (the Crisis Intervention Center) has operated
with this funding for several years and provides for counseling and work with the
families who are on the waiting list to get into Sanctuary.
On Item 5.a.6, you asked what is included in the Certified Crime Prevention
Community Program. This statewide certification program, which is preventive in
nature, is one of the first in the nation and is designed to encourage localities to develop
and implement collaborative community crime-prevention plans. It also provides for an
ongoing process by which communities reassess their plans and programs. The report
lists the required elements and the optional elements that will make up the certified
program.
On Item 5.a.7, you asked what the library grant from the State of $43,550 will be
used for and which branches will benefit. First of all, State Aid is distributed to each
library system in the Commonwealth based on a formula. The initial grant for this year
was $235,050, which was less than the maximum of $250,000 we are eligible to receive
under the formula. The $43,550 is additional money that will be made available by the
State and will be used to buy books and equipment for the entire system. The $43,550
will be spent as follows:
Room 364 Municipal South 215 Church Avenue. S.W Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-' ' 33
CityWelo:www. ci roanoke va.us
$3,950 for a video tape cleaning machine which will be housed at the Main
Library and will be used to clean videos that are housed at all six locations
of the library system
$39,600 will be used to purchase materials in various formats such as
books, magazines, videos, CD's and tapes. These materials will be
housed in all branches of the system.
On item 5.b.1, you asked about the amount of the bonds requested by the school
system. The bond amount for Preston Park Elementary is $1.9 million; Grandin Court
Elementary, $1.9 million; and Garden City Elementary, $2.75 million.
As stated previously, you did not get to ask questions on two other items and I
am pleased to respond to these as well. On Item 5.a.2, you asked if the contractor for
the sludge removal for the city's Water Pollution Control Plant is required to be certified
and if there is a copy of such certification on file. Any contractor that is eligible to
perform this service for us must be a licensed contractor in the State of Virginia. The
State requires certain certifications prior to licensing such contractors. A copy of the
license for our contractor is on file.
On Item 5.a.3, you asked the purpose of the $750,000 appropriation from the
sewage fund. That funding will provide for the removal of an additional 2,000 dry tons
of biosolids and for additional operating costs and consulting fees associated with the
recent plant expansion.
I trust this information is responsive to your request.
JDR:ca:cs
C:
Sincerely yours,
James D. Ritchie
Deputy City Manager
The Honorable Ralph K. Smith, and Members of City Council
Darlene L. Burcham, City Manager
Mary F. Park, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
MARY F. PARKER, CMC
City Cl~'k
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
October 4, 2000
File #53-467
Melinda J. Payne, Chairperson
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Resolution No. 35084-100200 authorizing issuance of not to exceed
$1,900,000.00 General Obligation School Bonds of the City of Roanoke, Virginia, Series
2000-B, to be sold to the Virginia Public School Authority and providing for the form and
details thereof, in connection with improvements at Preston Park Elementary School. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, October 2, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
pc:
George J. A. Clemo, Attorney, Woods, Rogers and Hazlegrove, P. O. Box 14125
Roanoke, Virginia 24038-4125
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations,
Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
Preston Park
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of October, 2000.
No. 35084-100200
RESOLUTION AUTHORIZING ~ ISSUANCE OF NOT TO EXCEED
$1,900,000 GENERAL OBLIGATION SCItOOL BONDS
OF TIlE CITY OF ROANOKE, VIRGINIA, SERIES 2000-B,
TO BE SOLD TO ~ VIRGINIA PUBLIC SCItOOL AUTHORITY
AND PROVIDING FOR THE FORM AND DETAII~S THEREOF.
WHEREAS, in November, 1999 the Commonwealth of Virginia Council of Education (the
"Council of Education") placed the application (the "Application") of the School Board of the City of
Roanoke, Virginia (the "School Board"), for a loan of $1,900,000 (the '%iterary Fund Loan") from the
Literary Fund, a permanent trust fund established by the Constitution of Xcu'gjnia (the "Literary Fund"),
for the construction, renovation and expansion of school buildings (the "Project") in the City of
Roanoke, Virginia (the "City"), on the First Priority Waiting List;
WHE~S, the Council of Education was to have approved the release of Literary Fund
moneys to the School Board and make a commitment to loan such moneys to the School Board (the
"Commitment") within one (1) year of placement of the Application on the First Priority Waiting List
upon receipt of the Literary Fund of an unencumbered sum available at least equal to the amount of the
Application and the approval, by the Council of Education, of the Application as having met all
conditions for a loan from the Literary Fund;
WHE~S, the Council of Education was thereafter to have given advances on the amount
of the Commitment for the Literary Fund Loan to the School Board, as cons~ction or renovation of
the Project progressed, in exchange for temporary notes from the School Board to the Literary Fund
(the "Temporary Notes") for the amounts so advanced;
WHE~S, after the completion of the Project and the advance of the total amount of the
Commitment, the Temporary Notes were to have been consolidated into a permanent loan note of the
School Board to the Literary Fund (the "Literary Fund Obligation") which was to evidence the
obligation of the School Board to repay the Literary Fund Loan;
WHEREAS, the Literary Fund Obligation was to have borne interest at four percent (4.0%)
per annum and mature in annual installments for a period oftwenty (20) years;
WHE~S, in connection with the 2000 Interest Rate Subsidy Program (the "Program"), the
{0664808 .DOC-}
Vh'ginia Public School Authority (the "VPSA") has offered to purchase general obligation school
bonds of the City, and the Council of Education has offered to pay, to the City, a lump sum cash
payment (the "Lump Sum Cash Payment") equal to the sum of (i) net present value difference,
determined on the date on which the VPSA sells its bonds, between the weighted average interest rate
that the general obligation school bonds of the City will bear upon sale to the VPSA and the interest
rate that the Literary Fund Obligation would have borne plus (ii) an allowance for the costs of issuing
such bonds of the City (the "Issuance Expense Allowance");
WHEREAS, the City Council (the "Council") of the City of Roanoke, Virginia (the "City"),
has determined that it is necessary and expedient to borrow an amount not to exceed $1,900,000 and
to issue its general obligation school bonds for the purpose of finandng certain capital projects for
school purposes; and
WIIEREAS, the City held a public heating, duly noticed, on September 18, 2000, on the
issuance of the Bonds (as defined below) in accordance with the requirements of Section 15.2-2606,
Code of Vh'ginia 1950, as amended (the "Virginia Code"); and
WI~EREAS, the School Board of the City has, by resolution, requested the Council to
authorize the issuance of the Bonds (as hereinafter defined);
NOW, TI~IIEFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
1. A,,thari~atinn flf Rnndn and lYno. nf Praeood.~. The Council hereby determines that it is
advisable to contract a debt and issue and sell its general obligation school bonds in an aggregate
principal amount not to exceed $1,900,000 (the "Bonds") for the purpose of financing certain capital
projects for school purposes. The Council hereby authorizes the issuance and sale of the Bonds in the
form and upon the terms established pursuant to this Resolution.
2. ~qAI,_ nf tho. llanda. It is determined to be in the best interest of the City to accept the offer
of the Virginia Public School Authority (the "VPSA") to purchase fi.om the City, and to sell to the
VPSA, the Bonds at a price, determined by the VPSA to be fair and accepted by the Mayor and
the City Manager, that is not less than 98% of par and not more than 103% of par upon the terms
established pursuant to this Resolution. The Mayor, the City Manager, and such officer or officers of
the City as either may designate are hereby authorized and directed to enter into a Bond Sale
Agreement dated as of October 10, 2000, with the VPSA providing for the sale of the Bonds to the
VPSA in substantially the form submitted to the Council at this meeting, which form is hereby
approved (the "Bond Sale Agreement").
3. l~t~il.~ ~f th~ l~nd~. The Bonds shall be issuable in fully registered form; shall be dated
the date of issuance and delivery of the Bonds; shall be designated "General Obligation School Bonds,
Series 2000-B'; shall bear interest fi.om the date of delivery thereof payable semi-annually on each
January 15 and July 15 beginning July 15, 2001 (each an "Interest Payment Date"), at the rates estab-
lished in accordance with Section 4 of this Resolution; and shall mature on July 15 in the years (each a
"Principal Payment Date") and in the amounts set forth on Schedule I attached hereto (the "Principal
Installments"), subject to the provisions of Section 4 of this Resolution.
4. lnter~t Rat~ and Principal ln.~tallment.~ The City Manager is hereby authorized and
directed to accept the interest rates on the Bonds established by the VPSA, provided that each interest
rate shall be ten one-hundredths of one percent (0.10%) over the interest rate to be paid by the VPSA
for the corresponding principal payment date of the bonds to be issued by the VPSA (the "VPSA
Bonds"), a portion of the proceeds of which will be used to purchase the Bonds, and provided further,
that the tree interest cost of the Bonds does not exceed seven and one tenth percent (7.10 %) per
annum. The Interest Payment Dates and the Principal Installments are subject to change at the request
of the VPS~ The City Manager is hereby authorized and directed to accept changes in the Interest
Payment Dates and the Principal Installments at the request of the VPSA, provided that the aggregate
principal amount of the Bonds shall not exceed the amount authorized by this Resolution. The
execution and delivery of the Bonds as described in Section 8 hereof shall conclusively evidence such
interest rates established by the VPSA and Interest Payment Dates and the Principal Installments
requested by the VPSA as having been so accepted as authorized by this Resolution.
5. Farm nf the llnnd.~. The Bonds shall be initially in the form of a single, temporary
typewritten bond substantially in the form attached hereto as Exhibit A.
6. Payment-' Paving Ao~ent and P, and lio~i~'.~trar. The following provisions shall apply to the
Bonds:
(a) For as long as the VPSA is the registered owner of the Bonds, all payments of
prindpal, premium, if any, and interest on the Bonds shall be made in immediately available fimds to the
VPSA at, or before 11:00 a.m. on the applicable Interest Payment Date or Principal Payment Date, or
if such date is not a business day for Virginia banks or for the Commonwealth of Vkglnia, then at or
before 11:00 a.m. on the business day next preceding such Interest Payment Date or Principal Payment
Date.
(b) AH overdue payments of principal and, to the extent permitted by law, interest shall bear
interest at the applicable interest rate or rates on the Bonds.
(c) First Union National Bank, Richmond, Virginia, is designated as Bond Registrar and
Paying Agent for the Bonds.
7. Nn l:l~lemntJnn nr Pro.na.vment. The Principal Installments of the Bonds shall not be
subject to redemption or prepayment. Furthermore, the Council covenants, on behalf of the City, not
to refund or refinance the Bonds without first obtaining the written consent of the VPSA or the
registered owner of the Bonds.
8. F~x~'ntlnn nf the ll~nda. The Mayor or Vice Mayor and the Clerk or any Deputy Clerk of
the Council are authorized and directed to execute and deliver the Bonds and to affix the seal of the
City thereto.
3
{0664808.Doc-}
9. Plodg~ nf Full Faith and C~r~llt. For the prompt payment of the principal of and
premium, if any, and the interest on the Bonds as the same shall become due, the full faith and credit of
the City are hereby irrevocably pledged, and in each year while any of the Bonds shall be outstanding
there shall be levied and collected in accordance with law an annual ad vaic~rem tax upon ail taxable
property in the City subject to local taxation sufficient in amount to provide for the payment of the
principal of and premium, if any, and the interest on the Bonds as such principal, premium., if any, and
interest shall become due, which tax shall be without limitation as to rate or amount and in addition to
all other taxes authorized to be levied in the City to the extent other funds oftbe City are not lawfully
available and appropriated for such purpose.
10. I~'~,~ nf Praeood~ C~etit~e~tp and C!prtltleat~ as tn Arhltr~g~. The Mayor, the City
Manager and such officer or officers of the City as either may designate are hereby authorized and
directed to execute a Non-Arbitrage Certificate and a Use of Proceeds Certificate each setting forth the
expected use and investment of the proceeds of the Bonds and containing such covenants as may be
necessary in order to show compliance with the provisions oftbe Internal Revenue Code of 1986, as
amended (the "Code"), and applicable regulations relating to the exclusion fi.om gross income of
interest on the Bonds and onthe VPSA Bonds except as provided below. The Council covenants on
behalf of the City that (i) the proceeds fi.om the issuance and sale of the Bonds will be invested and
expended as set forth in such Non-Arbitrage Certificate and such Use of Proceeds Certificate and that
the City shall comply with the other covenants and representations contained therein and (ii) the City
shall comply with the provisions of the Code so that interest on the Bonds and on the VPSA Bonds
will remain excludable fi.om gross income for Federal income tax purposes.
11. Statp Nnn-Arhite~ge Prag~-~m: Pr~e~l~ Ao~r~ment. The Council hereby determines
that it is in the best interests of the City to authorize and direct thc City Treasurer to participate in the
State Non-Arbitrage Program in connection with the Bonds. The Mayor, the City Manager and such
officer or officers of the City as either may designate are hereby authorized and directed to execute and
deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Bonds by
and among the City, the other participants in the sale of the VPSA Bonds, the VPSA, the investment
manager and the depository, substantially in the form submitted to the Council at this meeting, which
form is hereby approved.
1~2. C. nntinnin~o l~i.~cln.~,,r~ Agr~.m~nt The Mayor, the City Manager and such officer or
officers of the City as either may designate are hereby authorized and directed to execute a Continuing
Disclosure Agreement, as set forth in Appendix F to the Bond Sale Agreement, setting forth the
reports and notices to be filed by the City and containing such covenants as may be necessary in order
to show compliance with the provisions oftbe Securities and Exchange Commission Rule 15c2-12 and
directed to make all filings required by Section 3 of the Bond Sale Agreement should the City be
determined by the VPSA to be a MOP (as defined in the Continuing Disclosure Agreement).
13. Filing nf l~nlutinn. The appropriate officers or agents oftbe City are hereby authorized
and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the City.
14. lrnrth~r Aetlan~. The members of the Council and all officers, employees and agents of
the City are hereby authorized to take such action as they or any one of them may consider necessary
or desirable in connection with the issuance and sale of the Bonds and any such action previously taken
is hereby ratified and confirmed.
15. Effeefiw l~a*~. This Resolution shall take effect immediately.
The undersigned Clerk of the City of Roanoke, Virginia, hereby certifies that the foregoing
constitutes a tree and correct extract fi.om the minutes of a meeting of the City Council held on
October 2, 2000, and of the whole thereof so far as applicable to the matters referred to in such extract.
I hereby further certify (a) that such meeting was a regularly scheduled meeting and that, during the
consideration of the foregoing resolution, a quorum was present, and (b) that the attendance of the
members and voting on the foregoing resolution was as follows:
Ralph K. Smith, Mayor
William H. Carder, Vice
W~tlliam D. Bestpitch
C. Nelson Harris
W. Alvin Hudson, Jr.
V~rdliam White, Sr.
Lynda F. Wyatt
WITNESS MY RAND
October, 2000.
Mayor
and the seal of the City of Roanoke, Vkginia, this
Clerk, City of Roanoke, Virginia
[SE dq
EXHIBIT A
(FORM OF TEMPORARY BOND)
NO. TS-1
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
General Obligation School Bond
Series 2000-B
The CITY O1;' ROANOKE, VIRGINIA (the "City"), for value received, hereby
acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL
AUTHORITY the principal mount of DOLLARS ($ ), in annual
installments in the amounts set forth on Schedule I attached hereto payable on July 15, 2001 and
annually on July 15 thereat~er to and including July 15, 2020 (each a "Principal Payment Date"),
together with interest from the date of this Bond on the unpaid installments, payable semi-annually
on January 15 and July 15 of each year, commencing on July 15, 2001 (each an "Interest Payment
Date"; together with any Principal Payment Date, a "Payment Date"), at the rotes per annum set
forth on Schedule I attached hereto, subject to prepayment or redemption as hereinaRer provided.
Both principal of and interest on this Bond are payable in lawful money of the United States of
America.
For as long as the Virginia Public School Authority is the registered owner of this Bond,
{o~48o8.~oc-~
A-1
First Union National Bank, Richmond, Virginia, as bond registrar (the "Bond Registrar"), shall
make all payments of principal, premium, if any, and interest on this Bond, without the presentation
or surrender hereof, to the Virginia Public School Authority, in immediately available funds at or
before 11:00 a.m. on the applicable Payment Date or date fixed for prepayment or redemption. If a
Payment Date or date fixed for prepayment or redemption is not a business day for banks in the
Commonwealth of Virginia or for the Commonwealth of Virginia, then the payment of principal,
premium, if any, or interest on this Bond shall be made in immediately available funds at or before
11:00 a.m. on the business day next preceding the scheduled Payment Date or date fixed for
prepayment or redemption. Upon receipt by the registered owner of this Bond of said payments of
principal, premium, if any, and interest, written acknowledgment of the receipt thereof shall be
given promptly to the Bond Registrar, and the City shall be fully discharged of its obligation on this
Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to
the Bond Registrar for cancellation.
The full faith and credit of the City are irrevocably pledged for the payment of the principal
of and the premium, if any, and interest on this Bond. The resolution adopted by the City Council
authorizing the issuance of the Bonds provides, and Section 15.2-2624, Virginia 1950, as amended,
requires, that there shall be levied and collected an annual tax upon all taxable property in the City
subject to local taxation sufficient to provide for the payment of the principal, premium, if any, and
interest on this Bond as the same shall become due which tax shall be without limitation as to rate
or amount and shall be in addition to all other taxes authorized to be levied in the City to the extent
other fimds of the City are not lawfially available and appropriated for such purpose.
{0664808.DOC-}
A-2
This Bond is duly authorized and issued in compliance with and pursuant to the
Constitution and laws of the Commonwealth of Virginia, including the Public Finance Act of 1991,
Chapter 26, Title 15.2, Code of Virginia 1950, as amended, and resolutions duly adopted by the
City Council of the City and the School Board of the City to provide funds for capital projects for
school purposes.
This Bond may be exchanged without cost, on twenty (20) days written notice from the
Virginia Public School Authority, at the office of the Bond Registrar on one or more occasions for
two or more temporary bonds or definitive bonds in fully registered form in denominations of
$5,000 and whole multiples thereof, and; in any case, having an equal aggregate principal amount
having maturities and bearing interest at rotes corresponding to the maturities of and the interest
rates on the installments of principal of this Bond then unpaid. This Bond is registered in the name
of the Virginia Public School Authority on the books of the City kept by the Bond Registrar, and
the transfer of this Bond may be effected by the registered owner of this Bond only upon due
execution of an assignment by such registered owner. Upon receipt of such assignment and the
surrender of this Bond, the Bond Registrar shall exchange this Bond for definitive Bonds as
hereinabove provided, such definitive Bonds to be registered on such registration books in the name
of the assignee or assignees named in such assignment.
The principal installments of this Bond are not subject to redemption or prepayment.
All acts, conditions and things required by the Constitution and laws of the Commonwealth
of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have hap-
pened, exist and have been performed in due time, form and manner as so required, and this Bond,
{0664808.DOC-}
A-3
together with all other indebtedness of the City, is within every debt and other limit prescribed by
the Constitution and laws of the Commonwealth of Virginia.
IN WITNESS WI-IEREOF, the City Council of the City of Roanoke, Virginia has caused
this Bond to be issued in the name of the City of Roanoke, Virginia, to be signed by its Mayor or
Vice Mayor, its seal to be affixed hereto and attested by the signatur~ of its Clerk or any of its
Deputy Clerks, and this Bond to be dated November ,2000.
CITY O1* ROANOKE, VIRGINIA
(SEAL)
Mayor, City of Roanoke, Vir~nia
ATTEST:
Clerk, City of Roanoke, Virginia
{0664008.Doc-} A-4
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto
(PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE, OF
ASSIGNEE)
PLEASE INSERT SOCIAL SECURITY OR OTHER
IDENTIFYING NUMBER OF ASSIGNEE:
the within Bond and irrevocably constitutes and appoints
attorney to exchange said Bond for
definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive
bonds on the books kept for registration thereof, with full power of substitution in the premises.
Date:
Registered Owner
Signature Guaranteed:
(NOTICE: Signature(s) must be
guarant~ by aa "eligible guarantor
institution" meeting the requirements
of the Bond Registrar which
requirements will include Membership or
participation in STAMP or such other "signature
guarantee program" as may be determined by
the Bond Registrar in addition to, or in substitution for,
STAMP, all in accordance with the Securities Exchange
Act of 1934, as amended.
(NOTICE: The signature above
must correspond with the name
of the Registered Owner as it
appears on the ~ont of this
Bond in every particular,
without alteration or change.)
{0664808.DOC-}
A-5
VIRGINIA PUBLIC SCHOOL AUTHORITY
BOND SALE AGREEMENT
dated as of October 10, 2000
[Preston Park]
Name of Jurisdiction (the "Local Unit"): City of Roanoke, Virginia
Sale Date: Not earlier than October 16, 2000, nor later than November 1, 2000
Closing Date: On or about November 16, 2000
Principal Amount (Requested): $1,900,000
Amortization Period: Up to Twenty (20) Years
1. The Virginia Public School Authority CVPSA") hereby offers to purchase your general
obligation school bonds at a price, determined by the VPSA to be fair and accepted by you, that
is not less than 98% of par and not more than 103% of par in the Principal Amount set forth
above (as authorized by your bond resolution) from the proceeds of the VPSA's bonds, the sale
of which is scheduled to take place on the Sale Date.
You represem that on or before October 10, 2000, your local governing body will have duly
authorized the issuance of your bonds by adopting a resolution in the form attached hereto as
Appendix B (the "local resolution") and that your bonds will be in the form set forth in the
local resolution. Any changes that you or your counsel wish to make to the form of the local
resolution and/or your bonds must be approved by the VPSA prior to adoption of the local
resolution by your local governing body.
You hereby covenant that you will comply with and carry out all of the provisions of the
Continuing Disclosure Agreement in the form attached hereto as Appendix E, which
agreement is hereby incorporated by reference herein and expressly made a part hereof for all
purposes. The VPSA has defined a Material Obligated Person ("MOP") for purposes of the
Continuing Disclosure Agreement as any Local Issuer the principal amount of whose local
school bonds pledged under VPSA's 1997 Resolution compromise more than 10% of the total
principal amount of all outstanding 1997 Resolution bonds. MOP shams will be determined by
adding the principal amount of your local school bonds to be sold to the VPSA and the
principal amount of your local bonds previously sold to the VPSA and currently pledged under
VPSA's 1997 Resolution and measuring the total against 10% of the face value of all
outstanding bonds under VPSA's 1997 Resolution. If you are or may be a MOP, the VPSA
may require that you file all the information described in the following paragraph prior to
VPSA's mailing its Preliminary Official Statement, currently scheduled October 16, 2000.
You acknowledge that if you are a MOP following the issuance of your local school bonds that
{0664819.DOC-}
are the subject of this Bond Sale Agreement, the VPSA will incorporate by reference in its
Preliminary Official Statements and final Official Statements (for this sale and, if you remain a
MOP or become a MOP again after ceasing to be a MOP, for applicable future sales) the
information respecting you ("Your Information") that is on file with the Nationally Recognized
Municipal Securities Information Repositories or their respective successors ("NRMSIRs") and
the Municipal Securities Rulemaking Board or its successors ("MSRB"). Accordingly, if it
appears that you will be a MOP (i) following the delivery of your local school bonds to the
VPSA in connection with this sale, or (ii) during the course of any future sale, whether or not
you are a participant in such sale, you hereby represent and covenant to the VPSA that you will
file such additional information, if any, as is required so that Your Information, as of each of (i)
the date of the VPSA's applicable Preliminary Official Statement (in the case of this sale,
expected to be October 16, 2000), (ii) the date of the VPSA's applicable final Official
Statement (in the case of this sale, expected to be October 25, 2000) and (iii) the date of
delivery of the applicable VPSA bonds (in the case of this sale, expected to be November 16,
2000), will be tree and correct and will not contain any untrue statement 6f a material fact or
omit to state a material fact which should be included in Your Information for the purpose for
which it has been filed or which is necessary to make the statements contained in such
information, in light of the circumstances under which they were made, not misleading. You
further agree to famish to the VPSA a copy of all filings you make with NRMSIRs and the
MSRB subsequent to the date of this Agreement. Such copy will be furnished to the VPSA on
the same day that any such filing is made.
The VPSA will advise you within 60 days of the end of each fiscal year if you were a MOP as
of the end of such fiscal year. Upon written request, the VPSA will also advise you of your
status as a MOP as of any other date.
4. VPSA's commitment to purchase your bonds is contingent upon (i) VPSA's receipt on the
Closing Date of (a) your bonds which shall include and otherwise meet the Standard Terms
and Conditions contained in Appendix A hereto, (b) a certified copy of the local resolution
(see Appendix B attached hereto), (c) an executed agreement, among VPSA, you and the other
local units simultaneously selling their bonds to VPSA, State Street Bank and Trust Company,
N.A. and its successors and assigns, and Mentor Investment Advisors, LLC, the depository and
the investment manager, respectively, for the State Non-Arbitrage Program ("SNAP"),
providing for the custody, investment and disbursement of the proceeds of your bonds and the
other general obligation school bonds, and the payment by you and the other local units of the
allocable, associated costs of compliance with the Internal Revenue Code of 1986, as amended,
and any costs incurred in connection with your participation in SNAP (the "Proceeds
Agreement"), (d) an executed copy of the Use of Proceeds Certificate in the form attached
hereto as Appendix C, (e) if you will be a MOP on the date of delivery of your local school
bonds, your certificate dated the date of the delivery of the VPSA's bonds to the effect that
Your Information was as of the date of the VPSA's Preliminary and final Official Statements,
and is as of the date of the certificate, tree and correct and did not and does not contain an
untrue statement of a material fact or omit to state a material fact which should be included in
Your Information for the purpose for which it has been filed or which is necessary to make the
statements contained in such information, in light of the circumstances under which they were
made, not misleading, (f) an approving legal opinion from your bond counsel in form
satisfactory to VPSA as to the validity of the bonds and the exclusion from gross income for
federal and Virginia income tax purposes of the interest on your bonds, the conformity of the
{0664819.DOC-} 2
terms and provisions of your bonds to the requirements of this Bond Sale Agreement including
the appendices attached hereto, and the due authorization, execution and delivery of this Bond
Sale Agreement, Continuing Disclosure Agreement and the Proceeds Agreement, and the
validity of the Continuing Disclosure Agreement and the Proceeds Agreement, (g) a transcript
of the other customary closing documents not listed above, (h) the proceeds of VPSA's bonds,
(ii) if you will be using the proceeds of your bonds to retire a bond anticipation note,
certificate of participation or other form of interim financing (the "Interim Security"), receipt
by VPSA of (A) an opinion of your bond counsel that, as of the Closing Date, the Interim
Security will be defeased according to the provisions of the instrument authorizing the
Interim Security or it will no longer be outstanding (in rendering such opinion bond counsel
may rely on a letter or certificate of an accounting or financial professional as to any
mathematical compmations necessary for the basis for such opinion) and (B) an executed
copy of the escrow deposit agreement/letter of instruction providing for the retirement of the
Interim Security and (iii) your compliance with the terms of this agreement. Two complete
transcripts (one original) of the documents listed above shall be provided by your counsel to
the VPSA on the Closing Date or, with VPSA's permission, as soon as practicable thereafter
but in no event more than thirty (30) business days after the Closing Date.
This Bond Sale Agreemem shall take effect on October 10, 2000.
Virginia Public School Authority
By:.
Authorized VPSA Representative
City of Roanoke, Virginia
By:
Name: Darlene Burcham
Title: City Manager
{0664819.DOC-} 3
(For information only; not part of the Bond Sale Agreemem.)
Please have the presiding officer, or other specifically designated agent, of your governing body
execute 2 copies of this Bond Sale Agreement and return them, along with the tax questionnaire
attached hereto as' Appendix D, no later than close of business on October 10, 2000 to Richard
A. Davis, Debt Manager, Virginia Public School Authority, [by mail] P. O. Box 1879, Riehmond~
Virginia 23218-1879 or [by hand or courier service] James Monroe Building- 3rd Floor, 101 N.
14th Street, Richmond, Virginia 23219. If your governing body or bond counsel requires more than
one originally signed Bond Sale Agreement, please send the appropriate number; all but one will be
returned at closing.
{0664819.DOC-}
4
WILLIAM M. HACKWORTH
CITY A'I'rORNEY
CITY OF ROANOKE
OFFICE OF CITY ATI'ORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty @ci.roanoke.va. us
October 2, 2000
WILLIAM X PARSONS
STEVEN J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY ATTORNEY~
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: VPSA Bonds Sale
Dear Mayor Smith and Council Members:
Attached are three resolutions authorizing issuance of general obligation bonds to fund a
portion of the improvements at Garden City Elementary School, Grandin Court Elementary School
and Preston Park Primary School. This matter was first before Council on August 21, 2000, when
Council authorized the City Manager to apply for funding for these three projects from the Virginia
Public School Authority (VPSA). At your September 18, 2000 meeting, a public hearing was held
on the proposed issuance of the Bonds.
Either I or a representative of the Roanoke City School Board will be pleased to answer any
questions which Council may have about these matters.
Sincerely yours,
William M. Hackworth
City Attorney
WMH/Isc
c: Dr. E. Wayne Harris, Superintendent
Richard L. Kelley, Assistant Superintendent of Operations
H:L4,MISCMouncil bonds
CITY,. OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 9, 2000
The Honorable Arthur B. Crush, III, Clerk
Circuit Court
Roanoke, Virginia
File #53-467
Stephanie M. Moon
Deputy City Clerk
Dear Mr. Crush:
I am enclosing coPy of Resolution No. 35084-100200 authorizing issuance of not to exceed
$1,900,000.00 General Obligation School .Bonds of the City of Roanoke, Virginia, Series
2000-B, to be sold to the Virginia Public School Authority and providing for the form and
details thereof, in connection with improvements at Preston Park Elementary School. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, October 2, 2000.
According to provisions on page 4 of the resolution, I am required to file a certified copy
with the Circuit Court of the City of Roanoke.
Sincerely, ~..~
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
CITY OE R O NOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 9, 2000
File #53-467
Ste~taaJ~M..~on,
/
The Honorable Arthur B. Crush, III, Clerk
Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am enclosing copy of Resolution No. 35085-100200 authorizing issuance of not to exceed
$1,900,000.00 General Obligation School Bonds of the City of Roanoke, Virginia, Series
2000-B, to be sold to the Virginia Public School Authority and providing for the form and
details thereof, in connection with improvements at Grandin Court Elementary School. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, October 2, 2000.
According to provisions on page 4 of the resolution, I am required to file a certified copy
with the Circuit Court of the City of Roanoke.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 9, 2000
File #53-467
The Honorable Arthur B. Crush, III, Clerk
Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am enclosing copy of Resolution No. 35086-100200 authorizing issuance of not to exceed
$2,750,000.00 General Obligation School Bonds of the City of Roanoke, Virginia, Series
2000-B, to be sold to the Virginia Public School Authority and providing for the form and
details thereof, in connection with improvements at Garden City Elementary School. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, October 2, 2000.
According to provisions on page 4 of the resolution, I am required to file a certified copy
with the Circuit Court of the City of Roanoke.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #53-467
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Mr. Hackworth:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
October 2, 2000, Mr. Martin Jeffrey, 517 Rutherford Avenue, N. W., inquired as to the total
amount of general obligation bonds to be issued by the City in connection with Resolution
Nos. 35084-100200, 35085-100200 and 35086-100200, for improvements at Preston Park
Elementary School, Grandin Court Elementary School and Garden City Elementary
School.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
pc: Martin Jeffrey, 517 Rutherford Avenue, N. W., Roanoke, Virginia 24016
Department of Finance
City of Roanoke, Virginia
October 2, 2000
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
August Financial Report
This financial report covers the first two months of the 2000-2001 fiscal year. The following narrative discusses
revenues and expenditures to date.
REVENUE
General Fund revenues reflect a decrease of 3.27% or $333,000 compared to FY2000. Variances in specific
categories of revenues are as follows:
General Property Taxes increased 34.28% or $499,000. Real estate tax collections increased over the same
period in the prior fiscal year as a result of the earlier receipt of payments. Real estate tax revenues are projected
to increase approximately 4% in the current fiscal year. Personal property revenues have also increased due to
a timing difference in the processing of exonerations resulting from personal property audits.
Other Local Taxes rose 6.42% or $305,000 due in part to increased utility consumer tax revenues. Water utility
consumer tax revenue increased as a result of the rate increase, which was effective January 1, 2000, and the
reversal of a year-end accounting entry made to adjust revenue to the cash basis. Admissions tax revenue
increased as a result of improved delinquent collections and additional revenue derived from the opening of the
Valley View Grande theater. Franchise tax revenue from the telecommunications act right of way use fee also
increased.
Permits, Fees and Licenses decreased 4% or $5,000, due to declines in building inspection and electrical
inspection fees.
Fines and Forfeitures increased 23.72% or $29,000, due to increased general district court fines and general
district court collection fees, resulting from an increased case load. Revenue from parking tickets also increased.
Revenue from Use of Money and Property decreased 16.02% or $38,000. In FY00, the state was billed for
the amount that actual expenditures exceeded projected operating and maintenance costs for the Commonwealth
Building. This revenue was reflected in August 1999, producing a significant increase in revenue in' the prior
fiscal year. This decrease is offset somewhat by an increase in interest income, as a result of a higher average
cash balance than in August 1999.
Grants-in-Aid Commonwealth decreased $1,149,000 or 39.61%, primarily due to timing differences in the
receipt of rental car tax revenue and law enforcement funding through House Bill 599.
Charges for Services increased $80,000 or 18.97% due to an increase in weed cutting and demolition charges.
These revenues were down in FY2000 compared to historical performance.
Miscellaneous Revenue increased $63,000, as a result of a timing difference in the sale of surplus property.
The fall sale of surplus property is usually conducted later in the fiscal year. An increase in the volume of
surplus vehicles necessitated an earlier sale in the current fiscal year.
Internal Services are down 71.05% or $117,000 due to a timing difference in fire safety airport billing, and
declines in street maintenance and engineering billings.
Honorable Mayor and Members
Roanoke City Council
October 2, 2000
Page 2
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have increased 6.15% or $2,109,000 since FY2000. August 2000
included three bi-weekly payrolls, whereas August 1999 included only two. In FY2000, the three payroll month
was September. The resulting increase in personal service and fringe benefit expenditures accounts for the
majority of the overall increase. Other significant variances in individual expenditure categories are discussed
as follows:
General Government expenditures increased $204,000 or 10.38%. Expenditures of the City Attorney increased
due to increased equipment purchases. Office of Billings and Collections expenditures rose as a result of the
purchase of new office furniture.
Judicial Administration expenditures increased 12.01% or $96,000. Equipment purchases by the General
District Court have increased in this category.
Public Safety expenditures are up $1,330,000 or 20.31%. Jail expenditures have increased due to expenses
incurred for the installation of a new elevator.
Public Works expenditures increased 7.79% or $421,000. Paving Program expenditures have increased
approximately $210,000. Building Maintenance expenditures have increased due to costs incurred for window
cleaning and treatment.
Parks, Recreation and Cultural expenditures rose 17.07% or $154,000. Cultural Services Committee
expenditures increased as a result of timing differences in the payment of contributions. Equipment
expenditures at the Libraries also increased.
Transfer to Debt Service expenditures are down $859,000 or 12.4% due to decreased principal payments made
on the Series 1994 and 1997B General Obligation Bonds.
Nondepartmental expenditures increased 62.07% or $449,000, as a result of increased transfers to
Transportation, Capital Projects and Grant Funds. Transfer to Transportation Fund increased to provide the
local match to the federal grant received for the operation of the downtown shuttle service. Transfer to Capital
Projects Fund increased as a result of transfers made to provide the local share of funding to the Virginia
Department of Transportation for local road improvement projects, and the appropriation of $947,000 of
CMERP funds. Transfer to Grant Funds is up due to increased Virginia Juvenile Community Crime Control
Act funding designated for the grant fund programs.
I would be pleased to answer questions which City Council may have regarding the monthly financial
statements.
JDG/HRH
Attachments
UDirecfor of Finance
Balance July 1, 2000
Ordinance
Number Date
CMT 382 07/07/00
34979 08/07/00
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
AUGUST 31, 2000
De_~artment
Purchasing
Emergency Management Services
Balance August 31, 2000
Pur_oose
Portrait of Dr. Noel C. Taylor
Project Impact
$420,244
(4,500)
(16,590)
$399,154
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
July I - Aug 31 July 1 - Aug 31 Percentage
Revenue Source 1999-2000 2000-2001 of Change
General Property Taxes $1,454,744 $1,953,408 34.28 %
Other Local Taxes 4,744,188 5,048,900 6.42 %
Permits, Fees and Licenses 125,028 120,028 (4.00) %
Fines and Forfeitures 122,994 152,167 23.72 %
Revenue from Use of Money and Property 238,144 199,983 (16.02) %
Grants-in-Aid Commonwealth 2,901,610 1,752,179 (39.61) %
Grants-in-Aid Federal Government - %
Charges for Services 420,391 500,150 18.97 %
Miscellaneous Revenue 12,740 76,264 498.62 %
Internal Services 163,992 47,470 (71.05) %
Total $10,183,831 $9,850,549 (3.27) %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$57,545,438 3.39%
55,834,655 9.04%
729,250 16.46%
864,500 17.60%
1,124,863 17.78%
61,619,229 2.84%
34,260 -
3,634,660 13.76%
346,500 22.01%
2,350,111 2.02%
$184,083,466 5.35%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
July I - Aug 31
1999-2000
$1,963,565
796,311
6,547,981
5,412,326
3,189,949
900,784
652,648
6,924,352
7,159,869
723,143
$34,270,928
July 1 - Aug 31
2000-2001
$2,167,446
891,915
7,877,642
5,833,848
3,226,665
1,054,549
657,536
6,065,612
7,432,572
1,171,992
$36,379,777
Percentage
of Change
10.38 %
12.01%
20.31%
7.79 %
1.15 %
Current Fiscal Year
Percent of
Unencumbered Revised Budget
Balance Appropriations Obligated
$9,974,543 $12,141,989 17.85%
5,418,756 6,310,671 14.13%
36,807,282 44,684,924 17.63%
17,505,877 23,339,725 25.00%
23,888,482 27,115,147 11.90%
17.07 % 3,518,091 4,572,640 23.06%
0.75 % 3,264,734 3,922,270 16.76%
(12.40) %
3.81%
62.07 %
6.15 %
6,044,187 12,109,799 50.09%
37,162,860 44,595,432 16.67%
6,354,898 7,526,890 15.57%
$149,939,710 $186,319,487 19.53%
CITY OF ROANOKE, VIRGINIA
SCHOOL AND SCHOOL FOOD SERVICE FUNDS
STATEMENT OF REVENUE
Year to Date for the Period
July I - Aug 31 July I - Aug 31 Percentage
Revenue Source 1999-2000 2000-2001 of Change
State Sales Tax $747,974 $761,570 (1.82) %
Grants-in-Aid Commonwealth 5,210,714 6,003,031 15.21%
Grants-in-Aid Federal Government 56,099 38,620 (31.16) %
Charges for Services 191,971 123,053 (35.90) %
Transfer from General Fund 7,159,869 7,432,572 3.81%
Special Purpose Grants 2,238,692 1,027,060 (54.12) %
Total $15,606,319 $15,385,906 (1.41) %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$9,040,476 8.42%
42,057,082 14.27%
2,891,748 1.34%
3,526,973 3.49%
44,470,432 16.71%
1,779,913 NA
$103,766,624 14.83%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
July I - Aug 31
1999-2000
$4,835,956
506,991
357,523
1,915,137
319,126
938,028
4,034,507
2,080,255
$14,987,523
July 1 - Aug 31 Percentage
2000-2001 of Change
$4,571,595 (5.47)
638,464 25.93
167,857 (53.05)
Percent of
Unencumbered Revised Budget
Balance Appropriations Obligated
% $71,193,926 $75,765,521 6.03%
% 3,190,375 3,828,839 16.68%
% 3,458,222 3,626,079 4.63%
1,690,104 (11.75) % 8,653,046
278,607 (12.70) % 4,246,664
320,318 (65.85) % 639,618
2,596,688 (35.64) % 1,274,201
1,779,913 (14.44) %
$12,043,546 .... (19.64_) % $9~i$5~1052
10,343,150 16.34%
4,525,271 6.16%
959,936 33.37%
3,870,889 67.08%
1,779,913 NA
$104,699,598 11.50%
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF AUGUST 31, 2000
General Govemment
Education
Flood Reduction
Economic Development
Community Development
Public Safety
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobllgated
Budget To Date Balance Encumbrances Balance
$16,383,876 $5,491,102 $10,892,774 $422,251 $10,470,523
2,500,000 2,250,000 250,000 250,000
14,239,396 8,135,284 6,104,112 56,666 6,047,446
20,634,441 14,207,354 6,427,087 467,806 5,959,281
3,956,145 1,026,253 2,929,892 532,949 2,396,943
11,658,733 7,012,491 4,646,242 3,542,984 1,103,258
8,436,536 3,765,101 4,671,435 648,864 4,022,571
26,303,594 21,817,722 4,485,872 1,699,739 2,786,133
2,004,690 820,362 1,184,328 743,856 440,472
4,241,660 2,789,094 1,452,566 628,110 824,456
5,659,557 5,659,557 5,659,557
$116,018,628 $67,314,763 $48,703,865 $8,743,225
$39,960,640
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF AUGUST 31, 2000
Education
Capital Improvement Reserve
Total
Budget
$31,585,697
1,926,271
$33,511,968
Expenditures Unexpended Outstanding Unobligeted
To Date Balance Encumbrances Balance
$28,055,730 $3,529,957 $3,166,400
1,926,271
$28,055,730 $5,456,238 $3,166,400
$363,567
1,926,271
$2,289,838
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 2 MONTHS ENDING AUGUST 31, 2000
Interest Revenue:
Interest on Bond Proceeds
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government:
FEMA- Regional Mitigation Project
Commonwealth:
Virginia Transportation Museum - ISTEA
Total Intergovernmental Revenue
Revenue from Third Parties:
Bell Atlantic - Brambleton Avenue Signals
Mill Mountain Visitors Center- Private Dona[ions
Total Revenue from Third Parties
Other Revenue:
Transfers from General Fund
Total Other Revenue
Total
$345,236
158,745
503,981
230,692
230,692
36,055
1,260
37,315
462,000
462,000
$1,233,988
$112,926
162,586
275,512
196,046
196,046
40,000
40,000
$511,558
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 2000
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Roanoke
County of Botetourt
County of Bedford
Customer Services
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Interest and Fiscal Charges
Net Nonoperating Expenses
Net Income
FY2001
$632,688
595,279
57,050
2,972
5,168
38,284
2,564
53,901
403,820
1,791,726
749,461
453,303
285,066
1,487,830
303,896
82,580
11,954
3,778
(187,760)
(89,448)
$214,448
FY2000
$546,491
505,599
40,607
4,097
134,003
36,624
2,432
104,408
466,265
1,840,526
625,711
551,610
284,871
1,462,192
378,334
65,205
14,599
453
(203,163)
(122,906)
$255,428
6
CiTY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 2000
FY 2001 FY 2000
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
$1,236,190 $1,323,086
142,146 121,494
36,929 15,254
150,593 84,415
24,004 16,799
86,344 34,300
7,055 -
1,683,261 1,595,348
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
362,356 287,597
783,194 933,721
200,144 193,052
Total Operating Expenses
1,345,694 1,414,370
337,567 180,978
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and fiscal charges (1)
Miscellaneous Revenue
69,852 80,741
(129,090) -
8,714
Net Nonoperating Revenues (Expenses)
(59,238) 89,455
Netlncome $278,329 $270,433
(1) Through Fiscal Year 2000, interest was capitalizable on the 1994 Bonds issued for the
Sewage Treatment expansion. Because the project is now substantially complete, interest
will be expensed.
7
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 2000
Operating Revenues
Rentals
Event Expenses
Admissions Tax
Facility Fees
Commissions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer From General Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenues
Net Loss
FY 2001
$34,161
19,824
10,979
7,030
40,201
7,009
119,204
231,027
202,047
73,334
506,408
(387,204)
7,800
13,322
1,308
22,430
($364,774~
FY 2000
$32,512
7,435
1,557
30,747
16,363
88,614
159,545
149,658
68,737
377,940
(289,326)
9,905
29O
10,195
($279,131)
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 2000
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Transfer From General Fund
Interest on Investments
Interest and Fiscal Charges
Miscellaneous
Net Nonoperating Revenues (Expenses)
Net Income
FY 2001
$57,255
60,161
36,745
74,591
67,049
12,022
307,823
134,702
91,856
226,558
81,265
130,000
5,643
(86,958)
7,255
55,940
$137,205
FY 2000
$60,517
67,850
35,266
65,752
61,427
12,694
303,506
109,089
91,704
200,793
102,713
1,853
(90,492)
295
(88,344)
$14,369
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 2000
Operating Revenues
FY 2001
COMMISSION (1)
CONFERENCE
CENTER (2)
TOTAL
FY 2000
Conference Center
Total Operating Revenues
$ $
584,055 $ 584,055 $
439,208
584,055 584,055 439,208
Operating Expenses
Commission
Conference Center
Total Operating Expenses
213,495 - 213,495 73,567
452,242 452,242 397,448
213,495 452,242 665,737 471,015
(213,495) 131,813 (81,682) (31,807)
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Interest on Investments
Rent, Taxes, Insurance, and Other
43,750 - 43,750 43,750
43,750 - 43,750 43,750
8,842 - 8,842 8,306
(6,354) (6,354) (2,950)
Net Nonoperafing Revenues (Expenses)
96,342 (6,354) 89,988 92,856
(117,153) 125,459 8,306 61,049
79,570 29,203 108,773 103,985
($196,723) $96,256 ($100,467) ($42,936)
Net Income (Loss) Before Depreciation
Depreciation Expense/Replacement Reserve
Net Income (Loss)
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree ManagemenL
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 2000
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest Revenue
Transfer From Other Funds
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
TOTALS
Department
of Materials Management Fleet Risk
Technology Control Services Management Management FY 2001 FY 2000
$615,401 $34,769 $19,051 $462,573 $1,382,841 $2,514,635 $1,860,798
615,401 34,769 19,061 462,573 1,382,841 2,514,635 1,860,798
366,166 20,541 5,334 236,692 39,686 668,419 496,151
248,751 2,348 12,695 130,531 1,530,566 1,924,891 1,772,498
51,254 3,094 322,070 376,418 383,164
666,171 22,889 21,123 689,293 1,670,252 2,969,728 2,681,813
(50,770) 11,880 (2,072) (226,720) (187,411 ) (455,093) (791,015)
43,623 (192) 2,534 9,185 116,127 171,277 142,184
125,900
43,623 (192) 2,634 9,186 116,127 171,277 268,084
($7,147) $11,688 $462 ($217,535) ($71,284) ($283,816) ($522,931)
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED AUGUST 31, 2000
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED AUGUST 31,2000.
BALANCE AT BALANCE AT BALANCE AT
FUND JUL 31, 2000 RECEIPTS DISBURSEMENTS AUG 31, 2000 AUG 31, 1999
GENERAL $25,574,813.65 $9,038,315.54 $27,504,772.91 $7,108,356.28 $4,510,252.46
WATER 7,970,075.89 648,391.81 2,327,880.22 6,290,587.48 6,852,945.36,
SEWAGE 8,431,250.61 1,691,438.23 3,715,270.75 6,407,418.09 7,764,217.52 ~
CIVIC CENTER 1,285,929.72 122,621.37 332,686.76 1,075,864.33 1,062,359.85
TRANSPORTATION 706,000.99 184,441.98 821,563.52 68,879.45 (62,342.83
CAPITAL PROJECTS 45,622,705.21 2,515,418.78 1,300,704.39 46,837,419.60 32,295,797.27
CONFERENCE CENTER 936,992.65 50,374.27 211,800.97 775,565.95 1,008,192.38
i JUVENILE DETENTION 4,354,536.25 137,370.49 304,702.20 4,187,204.54 8,773,746.00
DEBT SERVICE 9,647,843.51 7,429,436.82 9,751,275.00 7,326,005.33 4,351,845.44
CITY INFORMATION SYSTEMS 4,311,874.95 332,717.92 366,497.67 4,278,095.20 4,372,309.52
MATERIALS CONTROL (148,757.55) 239,078.47 36,979.24 53,341.68 20,179.13
MANAGEMENT SERVICES 239,925.75 18,668.03 4,474.42 254,119.36 227,990.48 ;i
FLEET MANAGEMENT 1,008,988.52 36,457.02 372,211.34 673,234.20 1,523,690.78
PAYROLL (21,967,890.58) 22,962,761.17 12,516,768.34 (11,521,897.75) (7,671,978.74)!
RISK MANAGEMENT 10,596,358.77 1,552,788.62 800,259.81 11,348,887.58 10,710,368.60
HIGHER EDUCATION AUTH 0.00 0.00 0.00 0.00 7,096,703.83
PENSION 1,539,903.96 2,310,167.09 1,899,769.22 1,950,301.83 282,095.90
SCHOOL FUND 11,101,400~26 4,506,665.00 6,316,993.32 9,291,071.94 10,862,699.65
SCHOOL CAPITAL PROJECTS 239,517.77 342,426.09 2,004,250.92 (1,422,307.06) (6,331,148.74'
SCHOOL FOOD SERVICE (18,564.74) 134,682.98 104,820.02 11,298.22 0.00'
FDETC 125,823.63 83,123.46 181,673.95 27,273.14 24,915.02 ~
GRANT 905,810.87 335,348.05 466,930.67 774,228.25 312,290.831
TOTAL
$112,464,540.09 $54,672,693.19 $71,342,285.64 $95,794,947.64 $87,987,129.71
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED AUGUST 31, 2000.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
COMMERCIAL PAPER
FEDERAL AGENCY BONDS
LOCAL GOVERNMENT INVESTMENT POOL
REPURCHASE AGREEMENTS
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$26,510.55
1,570,600.30
6,650,000.00
13,324,290.12
4,977,361.11
9,984,300.00
15,630,902.84
10,000,000.00
3,748,198.94
29,882,783.78
$95,794,947.64
DATE: SEPTEMBER 8, 2000
DAVID C. ANDERSON, TREASURER
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE MONTH ENDING AUGUST 31, 2000
Revenue
Contributions
Investment Income
Net Appreciation in Fair Value of Investments
Bond Discount Amortization
Total Revenue
FY 2001
$501,691
340,498
11,202,684
9,343
$12,054,216
FY 2000
$555,544
26,039
(12,413,186)
6,262
($11,825,341)
Ex_Denses
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
City Supplement to Age 65
Total Expenses
Net Gain (Loss)
$2,062,297
(4,410)
20,398
854
42,453
2,121,592
$9,932,624
H)
$1,875,836
16,467
25,951
867
29,097
1,948,218
($13,773,559)
(1) Reversal of accruals made at June 30, 2000.
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AUGUST 31, 2000
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Due from Other Governments
Other Assets
Total Assets
FY 2001
$1,950,302
359,962,802
1,749
5,097
$361,919,950
FY 2000
$281,096
329,936,322
14,758
(1,839) (1)
18,000
$330,248,337
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$1,058,112
69
1,058,181
350,929,145
9,932,624
360,861,769
$361,919,950
$947,778
2,101
949,879
343,072,017
(13,773,559)
329,298,458
$330,248,337
(1) Reversal of accruals made at June 30, 1999.
14
CITY OF R O. ANOKE
Office of the C~ty Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #2-379-468
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35087-100200 authorizing the City Manager to
execute appropriate documents to acquire all property rights needed for construction of the
Tinker Creek Greenway; setting a certain limit on acquisition costs of such property rights;
providing for the City's acquisition of such property rights by condemnation, under certain
circumstances; authorizing the City to make motion for the award of a right of entry on the
property for the purpose of commencing the project; all upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, October 2, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
Sarah E. Fitton, Engineering Coordinator
Philip C. $chirmer, City Engineer
Cassandra Altice, Project Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of October, 2000.
No. 35087-100200.
AN ORDINANCE providing for the acquisition of certain interests in property needed by
the City for the Tinker Creek Greenway Project; setting a certain limit on the acquisition costs of
such property fights; providing for the City's acquisition of such property rights by condemnation,
under certain circumstances; authorizing the City to make motion for the award of a right of entry
on the property for the purpose of commencing the project; all upon certain terms a~d conditions;
and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the Tinker Creek Greenway Project, the City wants and needs certain fee simple
interests, permanent and temporary construction easements, and/or rights of ingress and egress,
licenses or permits, and indemnification of the railroad for liability, to property identified by Tax
Map Nos. 4321014, 4321015, 4321016 and 4321021. The proper City officials are authorized to
take appropriate action to acquire the necessary property fights for the City from the respective
owner or owners for such consideration as the City Manager deems appropriate, subject to certain
limitations and subject to the applicable statutory guidelines, providing the acquisition costs of..~uch
property rights shall not exceed $150,000.00 without further authorization of Council, all as more
fully set forth in the report to Council dated October 2, 2000. All requisite documents shall be
approved by the City Attorney.
2. Upon delivery to the City of a deed, approved as to form and execution by the City
Attorney, the Director of Finance is directed to pay the consid, eration to the owner or owners,
certified by the City Attorney to be entitled to the same.
3. Should the City be unable to agree with the owner or owners of the real estate
identified above, or should any owner or owners be a person under a disability and lacking capacity
to convey such interest or should the whereabouts of the owner or owners be unknown, the City
Attorney is authorized and directed to institute condenmation or legal proceedings to acquire for the
City the property fights identified above.
4. In seeking or conducting any condenmation proceeding, the City Attorney is
authorized to make a motion on behalf of the City for entry of an order, pursuant to {}25-46.8 or
§33.1-120, et seq, Code of Virginia (1950), as amended, granting to the City the fight to enter upon
the property for the purpose of ¢0mmencing the projeCt. The Director of Finance, upon request of
the City Attorney, shall be authorized and directed to draw and pay into court the sums offered to
the respective owner or oWners.
5. In order to provide for the usUal daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
October 2, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Property Rights Acquisition for Tinker Creek Greenway
The attached staff report was considered by the Water Resources Committee at its
regular meeting on September 18, 2000. The Committee recommends that Council
authorize the City Manager to execute the appropriate documents to accomplish the
acquisition of all property rights necessary for the construction of the project, in a form
acceptable to the City Attorney. Said property rights may be acquired, following a
satisfactory environmental site inspection, by negotiation or eminent domain and
include permanent easements, temporary construction easements, rights-of-way,
licenses or permits, etc. and indemnification of the railroad liability related to the
construction, removal, replacement, and maintenance of the project.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
CC:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Cassandra Altice, Project Manager
#00-369
Water Resources Committee
Regular Agenda Report
September 18, 2000
To:
From:
Subject:
K~i~ ~ b~,~i~Se~rW-'~i~ri s~ ice~ C ° m m itt e e ~'~J
· . ' , ' 'ty anager for,~O~ions
t~i~p~arrt~el~i~hLt~BAU~i~'o~itf~rM~~"T~ker Creek ~reenway
Background:
The Consent Order between the City of Roanoke and Department of Environmental
Quality for the alleged violations of environmental regulations at the Public Works
Service Center requires the City of Roanoke to spend at least $150,000 for a greenway
to be placed along Tinker Creek. The proposed plan for Tinker Creek Greenway runs
along Tinker Creek for approximately one mile. It begins west of the bridge crossing
Tinker Creek at Wise Avenue and ends just south of Kenwood Boulevard where the
railroad crosses Tinker Creek. The total trail width is 16' with a 12' paved surface and 2'
grass shoulders on each side. Parking access is provided at the beginning of the trail
and at the Dale Avenue crossing. The end of the trail will be connected to the southern
end of Kenwood Boulevard by a 12' access trail. Plans for the proposed improvements
have been sufficiently finalized to identify the property rights that will be required for the
greenway and parking facilities. Authorization is needed to move forward with
acquisition of the necessary property rights. See Attachment 1 for a list of parcels, and
Attachment 2 for a map of the properties affected.
Considerations:
The Tinker Creek Greenway is largely within the Fallen Park area, therefore, the City of
Roanoke owns most of the property. The city will need to secure a permit from Norfolk
& Southern Railroad to locate the greenway within the railroad right-of-way. Funding for
Railroad Protective Liability Insurance is available. Funding of $150,000 is available in
the State Settlement DEQ Greenway Project Account #008-052-9681-9213.
Recommended Action(s):
Authorize the City Manager to execute the appropriate documents to accomplish the
acquisition of all property rights necessary for the construction of the project, in a form
acceptable to the City Attorney. Said property rights may be acquired, following a
satisfactory environmental site inspection, by negotiation or eminent domain and
include permanent easements, temporary construction easements, rights-of-way,
licenses or permits, etc. and indemnification of the railroad of liability related to the
construction, removal, replacement, and maintenance of the project.
DLB/KBK/SEF
#00-369
Attachment(s): 2
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Cassandra Altice, Project Manager
H:\USER\COMMON\Council\Fitton\tnker-crk
ATTACHMENT 1
TINKER CREEK GREENWAY
Tax No.
Property Owner
4321014
4321015
4321016
4321021
N/A
Hooker Furniture Corporation
Hooker Furniture Corporation
Hooker Furniture Corporation
Hooker Furniture Corporation
Norfolk Southern Corporation
ATTACHMENT 2
, %,
%
(mm)
DA'II
0 mmm0 am tofo
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #60-247
James D. Gdsso, Treasurer .
Hotel Roanoke Conference Center
Roanoke, Virginia
James D. Ritchie, Commissioner
Hotel Roanoke Conference Center
Roanoke, Virginia
Dear Mr. Grisso and Mr. Ritchie:
I am attaching copy of Resolution No. 35089-100200 approving the capital expense budget
of the Hotel Roanoke Conference Center Commission for Fiscal Year 2000-2001, in the
amount of $7 million; and providing, subject to appropriation, the funding for same in future
years. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, October 2, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
John H. Parrott, Chairperson, Hotel Roanoke Conference Center Commission,
P. O. Box 1628, Roanoke 24008
Dr. Raymond D. Smoot, Jr.,Secretary, Hotel Roanoke Conference Center
Commission, 312 Burruss Hall, Blacksburg, Virginia 24061
Debbie Moses, Director, Hotel Roanoke Conference Center Commission, 106
Shenandoah Avenue, N. W., Roanoke, Virginia 24016
Darlene L. Burcham, City Manager
Barry L. Key, Director, Department of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA.
The 2nd day of October, 2000.
No. 35089-100200.
RESOLUTION approving the capital expense budget of the Hotel Roanoke Conference
Center Commission for Fiscal Year 2000-2001 and providing, subject to appropriation, the funding
for the same in future years.
WHEREAS, §21 of the Hotel Roanoke Conference Center Commission Act (Chapter 440
of 1991 Acts of Assembly) (the "Act") requires that each participating party approve the
Commission's proposed capital budget for the forthcoming fiscal year; and
WHEREAS, the City of Roanoke, Vir~nia (the "City") is, with V~ginia Polytechnic Institute
and State University (the "University") one of the participating parties named in the Act; and
WHEREAS, the Commission expects to borrow the sum of $7,000,000 through the issuance
and sale of its $7,000,000 Revenue Note, Series 2000 (the "Note") to be sold to First Union National
Bank, a national banking association with offices in Roanoke, Virginia (the "Bank"); and
WHEREAS, the City is approving this capital expense subsidy budget to provide assurance
to the Bank that funds will be available to pay the interest as it accrues each month and principal on
the Note on or before its due date of April I, 2003; and
WHEREAS, the Commission has submitted to this Council a proposed capital budget
showing estimated capital expenses in the amount of $7,000,000 for Fiscal Year 2000-2001'; and
WHEREAS, this Council desires to approve the proposed capital budget and to commit itself,
pursuant to Section 10 of the Amended and Restated Agreement dated August 4, 1993 by and among
the City, Virginia Polytechnic Institute and State University (the "University"), Virginia T¢ch Real
Estate Foundation Inc. ("VTREF") and Hotel Roanoke Conference Center Commission (the
"Commission").
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the capital
budget of the Hotel. Roanoke Conference Center Commission which has been prepared and
submitted for Fiscal Year 2000-2001 is hereby approved and that the City shall be obligated
SUBJECT TO APPROPRIATION to pay the Commission the amount required for projected capital
expenditures, which funds shall be paid as required by Section 10(c) of the Commission Agreement.
This Resolution shall take effect immediately.
ATTEST:
City Clerk
2
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #60-247
James D. Gdsso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35088-100200 amending and reordaining certain
sections of the 2000-2001 Hotel Roanoke Conference Center Commission Fund
Appropriations, in connection with approval of the capital expense budget of the Hotel
Roanoke Conference Center Commission for fiscal year 2000-2001 in the amount of $7
million. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, October 2, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Darlene L. Burcham, City Manager
Debbie Moses, Director, Hotel Roanoke Conference Center Commission, 106
Shenandoah Avenue, N. W., Roanoke, Virginia 24016
Barry L. Key, Director, Department of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of October, 2000.
No. 35088-L00200.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Hotel
Roanoke Conference Center Commission Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Hotel Roanoke Conference Center Commission Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
AppropHation~
Capital Outlay $ 7,000,000
Hotel Roanoke Conference Center Commission Repair Facility
Project (1-4) ............................................... 6,245,000
Hotel Roanoke Conference Center Commission Capitalized
Interest (5) ................................................ 755,000
1 ) Professional Services
2) Administration and
Engineering Fees
3) Construction - Structures
4) Construction- Incentive
5) Capitalized Interest
Expense
(010-320-9510-2010) $ 40,000
(010-320-9510-9055)
(010-320-9510-9060)
(01 0-320-9510-9130)
(01 0-320-9511-9062)
256,618
5,748,382
200,000
755,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
A'I-I'EST:
City Clerk.
flotel Roanoke Conference Cente Comm i n ,
John H. Parrott, Chairman
Minnis E. Ridenour, Vice Chairman
Raymond D. Smoot, Jr., Secretary
James D. Grisso, Treasurer
James D. Ritchie
C. Clark Jones
Deborah J. Moses, Director
October 2, 2000
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
SUBJECT: Hotel Roanoke Conference Center
Commission Capital Budget FY 2000-2001
Dear Mayor Smith and Members of City Council:
Background:
The Hotel Roanoke Conference Center Commission ( the "Commission") was established
by Resolutions adopted by Virginia Polytechnic Institute and State University on November
18, 1991, and the City of Roanoke on April 14, 1992, pursuant to Chapter 440 of the 1991
Acts of the Commonwealth of Virginia, adopted March 22, 1991 (the "Enabling Legislation").
Section 21B of the Enabling Legislation provides that the Commission annually prepare and
submit to both the City of Roanoke and Virginia Polytechnic and State University a proposed
capital budget.
Considerations:
On September 21,2000 the Commission recommended approval of the capital budget f~
fiscal year 2000-2001 that was presented by its director and attached as Exhibit A. Funding
for the capital budget is to be provided by a $7,000,000 Revenue Note which will be due
on or before April 1,2003. This capital budget will be presented to the Board of Visitors of
the Virginia Polytechnic and State University for consideration on November 6, 2000.
215 Church Avenue, S.W., Room 364, Roanoke, Virginia 24011
(540) 853-1170 - Telephone
(540) 853-1138 - Facsimile
Honorable Mayor
And Members of City Council
October 2, 2000
Page 2
Recommended Action(s):
City Council approve the Commission capital budget for FY 00-01, appropriate $7,000,000
to accounts to be established by the Director of Finance as shown on Exhibit A.
Respectfully submitted,
s(
Treasurer
Attachments
C~
Darlene L. Burcham, City Manager
John H. Parrott, Chairman, Hotel Roanoke Conference Center Commission
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Barry M. Key, Manager, Office of Management and Budget
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clark
Stephania M. Moon
Deputy City Clark
October 4, 2000
File #60-277-450-538
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35091-100200 authorizing execution of an
Agreement between the City of Roanoke and the Art Museum of Western Virginia providing
for the City to make certain appropriations to the Art Museum upon certain terms and
conditions. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, October 2, 2000.
~.)~~ ~ ~Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Dr. Judy Larson, Executive Director, Art Museum of Western Virginia, 1 Market
Square, S. E., Roanoke, Virginia 24011
James D. Grisso, Director of Finance
Elizabeth Neu, Director, Department of Economic Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day, of October, 2000.
No. 35091-100200.
A RESOLUTION authorizing the execution of an Agreement between the City of Roanoke
(City) and the Art Museum of Western Virginia (Art Museum) providing for the City to make certain
appropriations to the Art Museum upon certain terms and conditions.
WHEREAS, the Art Museum intends to raise funds for the design, development, and
construction of a new building or complex to be located in Roanoke City that will house the Art
Museum, an anticipated IMAX theater, and possibly other entities, and the Art Museum has requested
appropriation of funds from the City for that Project; and
WHEREAS, the City wishes to support the design, development, and construction of the above
Project.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are authorized to execute and attest, respectively,
an Agreement between the City and the Art Museum that will provide for the City to make the
following appropriations to the Art Museum for the above Project:
A. $300,000 to be paid to the Art Museum within 10 days from the date the Agreement.
B. $2.5 million to be paid to the Art Museum not later than on or about June 30, 2003,
upon certain terms and conditions.
C. $1.2 million to be paid to the Art Museum not later than on or about June 30, 2004,
upon certain terms and conditions.
2. That the total appropriations referred to above will not exceed 20% of the total costs
of the Project and will be subject to such other terms and conditions as the City Manager deems
appropriate, all as more fully set forth in the City Manager's report to this Council dated October 2,
2000.
3. The appropriations referred to in paragraphs 1 (B) and (C) will be subject to the further
appropriation of such funds by Council.
4. The Agreement shall be in substantially the same form as that which is attached to the
above mentioned report, and shall be approved as to form by the City Attorney.
ATTEST:
City Clerk-
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 4, 2000
File #60-277-450-538
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35090-100200 amending and reordaining certain
sections of the 2000-2001 General and Capital Projects Fund Appropriations,
appropriating/transferring $300,000.00 in connection with the Art Museum/IMAX Theatre
Project. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, October 2, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Darlene L. Burcham, City Manager
Elizabeth Neu, Director, Department of Economic Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
~e 2nd day of October, 2000.
No. 35090-100200.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
General and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 General and Capital Projects Fund Appropriations, be,.
and the same are hereby, amended and recrdained to read as follows, in part:
Nondepartmental
Transfers to Other Funds (1) $64,436,121
................................... 64,216,169
Fund Balance
Reserved for CMERP - City (2) ................................. $ 3,591,614
Capital Proiect~ Fund
Community Development
Art Museum/IMAX Theatre Project (3) ............................
Capital Improvement Reserve
Capital Improvement Reserve (4) ...............................
Revenues
$ 4,256,145
300,000
$ 5,584,557
27,339
Nonoperating
Transfer from General Fund (5) $ 2,325,746
................................. 2,210,246
1) Transfer to Capital
Projects Fund
2) Reserved for
CMERP - City
3) Appropriated from
General Revenue
4) Buildings and
Structures
5) Transfer from
General Fund
(001-250-9310-9508)
(001-3323)
(008-410-9734-9003)
(008-052-9575-9173)
(008-110-1234-1037)
$ 150,000
(150,000)
300,000
(75,000)
150,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage..
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
October 2, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Art Museum/IMAX Theater Project
Background: The City of Roanoke has pledged a total of $4 million and approximately an
acre of downtown City property (the former Hunter Viaduct site) to the Art Museum of
Western Virginia for the design, development and construction of a building to house a new
museum and IMAX theater. The project is estimated to cost $30 million to complete. This
agreement sets forth the terms of the monetary pledge from the City. A separate agreement
for the transfer of land will be established at a later date between the City and the Western
Virginia Foundation for the Arts and Sciences (WVFAS).
The funds the Art Museum is requesting from the City will be used solely for the project costs
or activities associated with the design, planning, predevelopment work, development and
construction of the project. The $4 million includes construction of infrastructure of any type
for the project, encompassing roads, sidewalks, utilities of any type, water and sewer service,
or other improvements to work to the public rights-of-way or any other items necessary for
the project. If the City determines that any of the public infrastructure or work for the public
infrastructure improvements should be provided by the City and the Art Museum concurs in
writing, those costs may be deducted by the City from any of the appropriations to the Art
Museum or the City may request the Art Museum reimburse the City for such costs.
The $4 million pledged shall be paid to the Art Museum in the following manner:
1. $300,000 will be paid within 10 days from the date of this agreement. These funds will be
used for activities associated with the planning, design and predevelopment work for the
project.
2. $2.5 million will be appropriated when the Art Museum certifies in writing to the City
Manager that the museum has obtained sufficient funds or donations, to include the City's
appropriation, to actually start construction. The City and the Art Museum have agreed
upon a June 30, 2003, deadline for start of construction. If the museum is able to start the
project by June 30, 2003, the City will, after 30 days notice from the Art Museum, provide
the second payment of $2.5 million.
3. The third and final payment of $1.2 million will be made on or before June 30, 2004, when
the Art Museum certifies in writing with supporting documentation to the City Manager,
that the project is 50 percent or more complete. The museum also must show proof that it
has sufficient funds to complete the project before it receives the $1.2 million
appropriation.
The appropriations referred to in 2 and 3 above will be subject to the further appropriations of
such funds by Council.
Art Museum/IMAX Project
October 2, 2000
Page 2
The total City appropriations are subject to the condition that they do not exceed the lesser of
20 percent of the total cost of the project or $4 million. Should City appropriations be less
than a total of $4 million, the amount of the pledge will be reduced accordingly.
The Art Museum will keep the City, through its Economic Development Director, abreast of
the progress of the project and related matters. The Art Museum also agrees to allow the City
and/or its representative to inspect, audit, copy or examine any books, documents, or other
relevant material in connection with this project and the use of City funds.
Considerations:
Funding is available for appropriation or transfer from the following accounts to fund the initial
$300,000 commitment.
· Account 001-250-9310-9508
Transfers to Capital Projects
· Account 008-052-9575
Capital Improvement Reserve - Buildings and Structures
· Fiscal Year 99-00 Capital Maintenance and Equipment
Replacement Program
$ 75,000
$ 75,OOO
$150,000
Recommended Action(s):
City Council is requested to authorize the City Manager to execute an agreement
substantially similar to the one which is attached to this report setting forth the terms by and
between the City of Roanoke and the Art Museum of Western Virginia.
Council also is asked to adopt the attached budget ordinance appropriating/transferring a
total of $300,000 from accounts identified above to a new account in the Capital Projects
Fund entitled "Art Museum/IMAX Project." These funds will be provided within 10 days of the
date of the agreement.
City Manager
CC:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
#00-53
AGREEMENT
COPy
This Agreement (Agreement) is dated this ~ day of October, 2000, by and between the City of
Roanoke, Virginia, a municipal corporation (City), and the Art Museum of Western Virginia, a
charitable and/or recreational Virginia Nonprofit Corporation located in Roanoke City (Art Museum).
WITNESSETH:
WHEREAS, the Art Museum has advised the City that the Art Museum intends to undertake a major
fund-raising effort in order to fund the design, development, and construction of a new building or
complex that will be located in Roanoke City and will house the Art Museum, an anticipated IMAX
theater, and possibly other entities, all of which will provide benefits and services to the residents of
Roanoke City and Southwestern Virginia. The planning, design, the predevelopment work, the
development, and construction of the building or complex are hereinat~er referred to as the "Project";
and
WHEREAS, the Art Museum has estimated the cost of the entire project to be approximately $30
million; and
WHEREAS, the Art Museum has requested that the City provide appropriations of a total of $4
million for the Project (which does not include any appropriation of real property which the City may
donate for the Project) pursuant to the terms and conditions of this Agreement; and
WHEREAS, the parties wish to reduce to writing the understanding of the parties concerning this
matter.
NOW, THEREFORE, the parties mutually agree as follows:
SECTION 1. REPRESENTATIONS BY ~ ART MUSEUM.
The Art Museum hereby represents as follows:
A. The Art Museum is a charitable and/or recreational nonprofit Virginia corporation
and has been granted a 501(c)(3) tax exempt status fi.om the United States Internal
Revenue Service.
That the representations set forth above concerning the Project and its costs are true
and accurate.
The funds which the Art Museum is requesting fi.om the City wifl be used solely for
the Project.
H:XA.G~ Pe~fm'm~m~ A~l~ne~t
SECTION 2. REQUEST FOR FUNDS BY THE ART MUSEUM.
The Art Museum hereby requests that the City provide appropriations of funds to the Art Museum
as follows:
A. $300,000 to be paid to the Art Museum within 10 days from the date of this
Agreement, such funds to be used for the planning, design, and predevelopment work
for the Project.
$2.5 million to be paid to the Art Museum when the Art Museum certifies in writing
to the City Manager that the Art Museum has obtained sufficient funds or donations
(to include the City's appropriations) to actually start construction of the Project and
the estimated cost of the Project and that the Art Museum has a binding contract with
a contractor to actually start such construction on or before June 30, 2003, and that
such construction has commenced by that date. Provided, however, and subject to
the terms and conditions of this Agreement, such payment from the City will not be
made to the Art Museum until 30 days after the City, through the City Manager,
receives sufficient written documentation to establish the Art Museum's compliance
with the conditions precedent set forth above.
Co
Provided that the Art Museum has complied with the requirements set forth in Section
2(B) above, an additional $1,200,000.00 to be paid to the Art Museum when the Art
Museum certifies in writing to the City Manager, together with a written certification
to the City Manager from the Art Museum's architect or engineer for the Project, that
the Project is 50% or more complete and that the Art Museum further certifies in
writing that it continues to have sufficient funds to complete the Project and the
estimated cost for the Project and further that the certifications are provided to the
City Manager on or before June 30, 2004. Provided, however, and subject to the
terms and conditions of this Agreement, such payment from the City will not be made
to the Art Museum until 30 days after the City, through its City Manager, receives
sufficient written documentation to establish the Art Museum's compliance with the
conditions precedent set forth above.
Do
That the total of $4 million being requested from the City as set forth above in
Sections 2(A),(B), and (C) includes construction of all infrastructure of any type for
the Project (infrastructure to include public improvements to roads, sidewalks, utilities
of any type, water and sewer service, or other improvements or work to the public
fights-of-way or any other items necessary for the Project) and that the Art Museum
or the Art Museum's contractor or representative will be responsible for all such
public infrastructure or improvements. Provided, however, that any work in or
improvements to any public rights-of-way will be subject to appropriate approval by
the City. Also, if the City determines that the City should provide for any of the
public infrastructure or work for the infrastructure improvements mentioned above,
and the Art Museum gives its written consent (which consent will not be unreasonably
withheld), then any such amounts or costs related to that work by or on behalf of the
City may be deducted by the City from any of the above appropriation amounts or the
City may request the Art Museum to reimburse the City for such costs, in which case
H:~AGM'f~[MAX Pert'o~nee
the Art Museum will pay the City the requested costs or expenses within 30 days of
any such written request.
The total of $4 million being requested from the City by the Art Museum in Sections
2(A),(B), and (C) does not include the value or cost of the real property or the
transfer of that property for the Project, which will be subject to a separate agreement
between the City and the Art Museum or another entity.
SECTION 3. CITY APPROPRIATION OF FUNDS.
The City, pursuant to Virginia Code Section 15.2-953, will provide for the appropriation of
the $300,000 requested by the Art Museum in Section 2(A) of this Agreement.
The City, pursuant to Virginia Code Section 15.2-953, expresses its intent to provide for the
appropriations of the funds requested by the Art Museum in Sections 2(B) and (C) of this
Agreement subject to Section 3(C) below and to the appropriation by City Council of such
funds either at or before the time the Art Museum submits its written certifications to the City
referred to in those sections and any such appropriations will be subject to the conditions set
forth in those sections.
All City appropriations of funds provided for in this Agreement are subject to the condition
that the total of all such City appropriations shall not exceed the lesser of 20% of the total
cost of the Project [such cost not to include the cost or value of the real property referr, ed to
in Section 2(E)] or $4 million. Should City appropriations be less than a total of $4 million
as provided for herein, the amounts referred to in Sections 2(B) and (C) will be reduced
accordingly. For example only, fi.the scope of the Project is reduced and the total cost of the
Project is reduced from the estimated $30 million to $18 million, then the total of City
appropriations would be $3.6 million and the $1,200,000.00 referred to in Section 2(C) would
be reduced to $800,000.00.
SECTION 4. REPORTS TO TIlE CITY AND BOOKS AND RECORDS
The Art Museum will keep the City, through the City's Economic Development Director, advised of
the progress of the Project and related matters. The Art Museum further agrees to allow the City
and/or its representative to inspect, audit, copy or examine any books, documents, or other relevant
material in connection therewith upon written request by the City in connection with the Project and
the use of funds appropriated by the City for the Project.
SECTION 5. INDEMNITY.
The Art Museum. agrees to indemnify and hold harmless the City, its officers, directors, agents,
employees, representatives, and volunteers for and from any and all claims, causes of action, damages
or any liability of any type on account of any claims by or injury to or damage to any person(s), entity,
or property growing out of or directly or indirectly resulting or arising in any way out of any actions,
omissions, or activities of the Art Museum or its agents, employees or representatives arising out of
H:~.GMTS~MAX P~'fo~t~
or connected in any way to any of the matters involved in this Agreement or its performance or in
connection with the Project.
SECTION 6. COMPLIANCE WITH LAWS.
The Art Museum agrees to comply with all applicable federal, state, and local laws and regulations.
SECTION 7. COOPERATION.
Each party agrees to cooperate with the other in executing any documents necessary to carry out the
intent and purpose of this Agreement.
SECTION 8. SEVERABILITY.
If any term of this Agreement is found to be void or invalid, such invalidity shall not affect the
remaining terms of this Agreement, which shall continue in full force and effect. The parties intend
that the provisions of this Agreement be enforced to the fullest extent permitted by applicable law.
SECTION 9. AUTHORITY TO SIGN.
The persons who have executed this Agreement represent and warrant that they are duly authorized
to execute this Agreement in their representative capacities as indicated.
SECTION 10. COUNTERPART COPIES.
This Agreement may be executed in any number of counterpart copies, each of which shall be deemed
an original, but all of which together shall constitute a single instrument.
SECTION 11. SUCCESSORS.
The terms, conditions, provisions and undertakings of this Agreement shall be binding upon and inure
to the benefit of each of the parties hereto and their respective successors and assigns.
SECTION 12. NONDISCRIMINATION.
The Art Museum agrees not to discriminate on the basis of race, religion, color, sex, national origin,
age, disability, or any other basis prohibited by state law relating to discrimination in employment
in its employment practices, contracting or provision of services in violation of any applicable laws.
SECTION 13. ASSIGNMENT.
The Art Museum agrees not to assign or transfer any part of this Agreement without the prior written
consent of the City, and any such assignment will not relieve the Art Museum from any of its
obligations under this Agreement.
H 5AG~X P~form~,~ Agx~m~m '~
SECTION 14. FORUM SECTION AND CHOICE OF LAW
By virtue of entering into this Agreement, the Art Museum agrees and submits itself to a court of
competent jurisdiction in the City of Roanoke, Virginia and further agrees that this Agreement is
controlled by the laws of the Commonwealth of Virginia and that all claims, disputes, and other
matters shall be decided only by such court according to the laws of the Commonwealth of Virginia.
SECTION 15. NONWAIVER
Each party agrees that any party's waiver or failure to enforce or require performance of any term
or condition of this Agreement or any party's waiver of any particular breach of this Agreement by
any other party extends to that instance only. Such waiver or failure is not and shall not be a waiver
of any of the terms or conditions of this Agreement or a waiver of any other breaches of the
Agreement by any party and does not bar the nondefaulting party from requiring the defaulting party
to comply with all the terms and conditions of this Agreement and does not bar the nondefaulting
party from asserting any and all fights and/or remedies it has or might have against the defaulting
party under this Agreement or by law.
SECTION 16. CAPTIONS AND FIEADINGS.
The section captions and headings are for convenience and reference purposes and shall not affect
in any way the meaning or interpretation of this Agreement.
SECTION 17. ENTIRE AGREEMENT.
This Agreement constitutes the entire agreement of the parties and supersedes all prior agreements
between the parties. No amendment to this Agreement will be valid unless made in writing and
signed by the appropriate parties.
IN WITNESS WHEREOF,. the parties have executed this Agreement by their authorized
representatives.
ATTEST:
CITY OF ROANOKE
By
Mary F. Parker, City Clerk
City Manager
ART MUSEUM OF WESTERN VIRGINIA
By.
Printed Name and Title
Printed Name and Title
H:XAG~ P,~f'omlan~ A~,~:m~tt 5
Approved as to Form: Approved as to Execution:
City Attorney
City Attorney
Appropriation and Funds Required for this
year for this Comract Certified and the
remaining funds are subject to appropriation
by Cit~ Council:
Director of Finance
Date Acct.
MARY F. PARKER, CMC
City
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk(~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
October 4, 2000
File #51
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Agee & Kidd, P. C.
P. O. Box 20068
Roanoke, Virginia 24018-0007
Dear Mr. Natt:
I am enclosing copy of Ordinance No. 35070-100200 amending proffered conditions on a
certain tract of land containing 0.40 acre, more or less, lying at the southeast comer of the
intersection of Peters Creek Road and Lewiston Street, N. W., located at 3509 Peters
Creek Road, Official Tax No. 6421133; and repealing proffered conditions accepted in
Ordinance No. 29414 adopted on January 17, 1989. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, September 18, 2000, also adopted by the Council on second reading on Monday,
October 2, 2000, and will be in full force and effect ten days following the date of its second
reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
Mr. Edward A. Natt
October 4, 2000
Page 2
pc:
Mr. and Mrs. Jack M. Allara, II, 4910 Valley View Boulevard, N. W, Roanoke,
Virginia 24012
Ms. Ruth Black Eades, 4561 Lewiston Street, N. W., Roanoke, Virginia 24017
Shear Experience, 2408 Horsepen Mountain Circle, Roanoke, Virginia 24019
Melrose Baptist Church, 3520 Peters Creek Road, N. W., Roanoke, Virginia 24019
Gary L. and Martha D. Dean, 3328 Peters Creek Road, N. W., Roanoke, Virginia
24019
Patricia Keith Whitley, 3224 Peters Creek Road, N. W., Roanoke, Virginia 24019
Roanoke County Board of Supervisors, c/o Elmer C. Hodge, County Administrator,
5204 Bernard Drive, S. W., Roanoke, Virginia 24018
Melvin L. Hill, Chairperson, City Planning Commission, 2545 Marr Street, N. W.,
#15F, Roanoke, Virginia 24012
Dadene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
]?he 2nd clay of October, 2000.
No. 35070-100200.
AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of the City of Roanoke
(1979), as amended, and Sheet No. 642, Sectional 1976 Zone Map, City of Roanoke, in order
to amend certain conditiOns presently binding upon certain property previously conditionally
zoned C-1, Office District.
WHEREAS, Jack M. Allara, II and Marla D. Allara, filed an application to the
Council of the City of Roanoke to amend certain conditions presently binding upon a tract
of land containing 0.40-acres, more or less, lying at the southeast comer of the intersection of
Peters Creek Road and Lewiston Street, located at 3509 Peters Creek Road, N.W., and designated
as Official Tax No. 6421133, which property was previously conditionally rezoned by the
adoption of Ordinance No. 29414, adopted January 17, 1989; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on September 18, 2000, after due and timely notice thereof as required by §36. l-
693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
and citizens were given an opportunity to be heard, both for and against the proposed
amendment; and
WHEREAS, this
recommendation made
Council, after considering the aforesaid application, the
to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the conditions now binding upon a tract of land containing 0.40-acres, more or less, lying at the
southeast comer of the intersection of Peters Creek Road and Lewiston Street, located at 3509 Peters
Creek Road, N.W., and designated as Official Tax No. 6421133, and the matters presented at the
public hearing, should be amended as requested.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
§§36.1-3 and 36.1-4, Code of the City of Roanoke (1979), as amended, and Sheet No. 642
of the Sectional 1976 Zone Map, City of Roanoke, be amended to reflect the changes in
proffered conditions as shown in the First Amendment to Amendment of Proffered
Conditions filed in the City Clerk's Office on August 25, 2000, and as set forth in the report
of the Planning Commission dated September 18, 2000.
ATTEST:
City Clerk.
H:\O RD-REZ\OAP-Allara-9-18-00
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Roanoke City Council
Regular Agenda Report
September 18, 2000
Honorable Ralph K. Smith, Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Jack M. Allara, II and Maria D. Allara, represented by
Edward A. Natt, Esquire, that proffered conditions relating to
property located at 3509 Peters Creek Road, N.W., Official Tax No.
6421133, be amended.
Background:
This tract was conditionally rezoned in 1989 from RS-1 to C-1 for the construction of a
bank. The petitioner proffered "that the property would be developed in substantially
conformity with the site plan prepared by Dickson Architects and Associates, P. C.,
under date of October 5, 1988, with such' revisions and amendments as may be
required by the City of Roanoke during the site plan review process."
The petitioner is requesting an amendment of the existing proffered conditions to repeal
the existing proffer and proffer additional conditions.
The petition and rezoning request was reviewed by the Planning Commission at its
regular hearing on August 17, 2000. Mr. Robert McNichol of 3333 Peters Creek Road
spoke to the Planning Commission regarding his concerns about stormwater
management and aesthetic design of the proposed dentist office. The petitioner
verbally proffered additional conditions that the new structure would be constructed in
substantial conformity with the submitted elevation drawing. Mr. Natt, on behalf of the
petitioner, subsequently filed a First Amendment to Amendment of Proffered
Conditions, dated August 22, 2000, with the following conditions:
That the property will be developed in substantial conformity with the
Preliminary Plan for Proposed Professional Office Building, prepared by
Lumsden Associates, under date of June 20, 2000, attached hereto as
Exhibit 4 and made a part hereof subject to any changes that may be
required by the City during development plan review.
That the property will be developed in substantial conformity with the
Front Elevation Plan dated June 21,2000, attached hereto as Exhibit 5
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
and made apart of the Petition subject to such changes that may be
required by the City during development plan review.
Considerations:
Current zoning of the subject area is C-1 conditional, Office District. Zoning along
Peters Creek Road is generally commercial, both in Roanoke and Roanoke County.
Properties to the east are zoned residential.
Land uses surrounding the area are generally commercial. A residential property
adjoins the rear of the subject property. A ten foot evergreen buffer will be required as
a part of site plan review.
No neighborhood organization exists in the area. Staff received comments from
Melrose Baptist Church which had no objection to the rezoning.
The Comprehensive Plan recommends that development of new or existing commercial
or industrial areas in the city should be carefully planned and designed to promote
quality development and land use. In addition the Draft Peters Creek North
Neighborhood Plan recommends encouraging commercial development along existing
commercial corridors.
Recommendation:
Planning Commission by a vote of 6-0 (Mr. Hill absent) recommends City Council
approve the repeal of the existing proffer and substitution of the new proffers set forth in
the First Amended Petition submitted on August 22, 2000. Development of professional
offices will not create additional impacts beyond what was proposed on the original
proffered site plan. This site, presently zoned C-1, with conditions, has little
development potential for residential use. Impacts on adjacent residential areas will be
minimized by buffering requirements.
SW:ESL:f
attachment
cc: Assistant City Attorney
Attorney for the Petitioner
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
~TERHOUDT, FERGUSDN,
NATT, AGEE & KIDD
ATTBRNEYSoAT-LAW
ROANOKE, VIRGINIA
24D18-1699
FIRST AMENDMENT TO
AMENDMENT OF PROFFERED CONDITIONS
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Amendment of Proffered Conditions of a tract of land containing 0.40 acres, more or
less, lying at the southeast corner of the intersection of Peters Creek Road and Lewiston
Street (Tax Map No. 6421133), further identified as 3509 Peters Creek Road, Roanoke,
Virginia.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY
OF ROANOKE:
The Petitioners, JACK M. ALLARA, II and MARLA D. ALLARA, are the owners of land
in the City of Roanoke containing 0.40 acres, more or less, situate at the southeast comer of Peters
Creek Road and Lewiston Street (Tax Map No. 6421133), further identified as 3509 Peters Creek
Road, Roanoke, Virginia, said tract being currently zoned Commercial C-1 Conditional. A map of
the property to be rezoned is attached as Exhibit "1".
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioners request that the proffered conditions relating to said property be amended as hereinafter
set out for the purpose of construction of a professional office building on the subject property.
The Petitioners believe the amendment of proffers for said tract of land will further the
intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will
enable a parcel of land located at 3509 Peters Creek Road to be used for a professional office
building.
Attached as Exhibit "2" is a legal description of the subject property.
Attached as Exhibit "3" are the names, addresses and tax numbers of the owners or owners
5TERHOUDT, FERGUSDN,
NATT, AGEE & KIDD
ATTORNEYS-AT-LAW
RQANOK£, VIRGINIA
24D18-1699
of all lots or property immediately adjacent to immediately across a street or road fi:om the property
to be rezoned.
'- The Petitioners voluntarily admit the following proffers to be included as a part of the
rezoning request:
(a) That the property will be developed in substantial conformity with the
Preliminary Plan for Proposed Professional Office Building, prepared by
Lumsden Associates, under date of June 20, 2000, attached hereto as
Exhibit4 and made a part hereof subject to any changes that may be
required by the City during development plan review;
Co) That the property will be developed in substantial conformity with the Front
Elevation Plan dated June 21, 2000, attached hereto as Exhibit 5 and made a
part of the Petition subject to such changes that may be required by the City
during development plan review.
WHEREFORE, the Petitioners request that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
· Respectfully submitted this ~ 2. day of ?]"':5 "~ .pr ,2000.
MARLA D. ALLARA
2
STERHOUDT, FERGUSDN,
NATT, AGEE & KIDD
ATTORNEYS-AT-LAW
ROANOKE, VIRGINIA
2401B-1699
Edward A. Natt, Esquire
OSTERHOUDT, FERGUSON, NATT,
AGEE & KIDD, P.C.
1919-Electric Road, S.W., Suite 1
Roanoke, Virginia 24018
(540) 774-1197
(540) 774-0961 (facsimile)
VSB #1104
I.... EXHIBIT !
The Roanoke
Roanoke Virginia
Affidavit of Publication
The Roanoke '~ne.~:i' '~
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01501633
Lewiston St.
Lewiston Street
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn
and
subscribed before me this _J_~_~,/~_day
of September~, - -- - ,n- ---~-- ---~2000' witnems my hand and official
seal.__~-~~~_~ , Notary Public
My commission e.xpires _~__~_J_/ ~~__.
PUBLISHED ON: 09/01 09/08
TOTAL COST: 163.17
NOllCE OF PUBLIC HEARING '
TO WHOM IT MAY CONCERN:
Purmmat to the provisions of
Art]~a ~11 of Ch~ 36.1,
Code of the C#y of Roanoke
1979), as amended, the Co~n-
hcid a Publk~ Hemtng on Man-
7:00 p.m., in the C~ateda at
William Ruffner Middle School,
located at 3601 Femdiff Ave-
nue, N.Wo, on the .quast~on of
accepted in Ordinance No.
29414, adopted Jonu~y 17,
~989, and subatltut]ng new
Ttmt ce~Mn tract of land cun-
toining 0.40-acres, more o~
nar of the Intersection of
Peters Creek Road and
Lewtston Street, located at
3509 Potato Creek Road, N.W.,
6421133.
A copy of ttds pn~m~al ia ave#*
able for publtc inspeatlon in ttm
456, Municipal Building. All
~mties in interest may appear
un the above data and be
day of Auguat, 2000.
(1501633)
A~r i~ ed- Signature/
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday,
September 18, 2000, at 7:00 p.m., in the Cafeteria at William Ruffner Middle School, located
at 3601 Ferncliff Avenue, N.W., on the question of repealing proffered conditions accepted in
Ordinance No. 29414, adopted January 17, 1989, and substituting new proffered conditions, upon
the following property:
That certain tract of land containing 0.40-acres, more or less, lying at the southeast
comer of the intersection of Peters Creek Road and Lewiston Street, located at 3509
Peters Creek Road, N.W., and bearing Official Tax No. 6421133.
A copy of this proposal is available for public inspection in the Office of the City Clerk,
Room 456, Municipal Building. All parties in interest may appear on the above date and be heard
on the question.
GIVEN under my hand this 29thday of August ,2000.
Mary F. Parker, City Clerk.
H:hNOTICEhNAP-Allara-9-18-00
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 7, 2000
File #51
Mr. and Mrs. Jack M. Allara, II
Ms. Ruth Black Eades
Shear Experience
Melrose Baptist Church
Mr. and Mrs. Gary L. Dean
Ms. Patricia K. Whitley
Elmer C. Hodge, Roanoke County Administrator
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 18, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
the Cafeteria at William Ruffner Middle School, located at 3601 Ferncliff Avenue, N. W.,
on the request of Jack M. Allara, II, and Maria D. Allara, to substitute new proffered
conditions on a certain tract of land containing 0.40 acre, more or less, lying at the
southeast corner of the intersection of Peters Creek Road and Lewiston Street, located at
3509 Peters Creek Road, N. W., designated as Official Tax No. 6421133; and to repeal
the proffered conditions accepted in Ordinance No. 29414 adopted on January 17, 1989.
The City Planning Commission is recommending approval of the abovedescribed request.
Please call the City Clerk's Office at 853-2541 if you would like to receive a copy of the
report.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
September 7, 2000
File #51
Stephanie M. Moon
Deputy City Clerk
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Agee & Kidd, P.C.
1919 Electric Road, Suite One
Roanoke, Virginia 24018-0007
Dear Mr. Natt:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 18, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
the Cafeteria at VVilliam Ruffner Middle School, 3601 Ferncliff Avenue, N. W., on the
request of Jack M. Allara, II, and Maria D. Allara, to substitute new proffered conditions on
a certain tract of land containing 0.40 acre, more or less, lying at the southeast corner of
the intersection of Peters Creek Road and Lewiston Street, located at 3509 Peters Creek
Road, N. W., designated as Official Tax No. 6421133; and to repeal the proffered
conditions accepted in Ordinance No. 29414 adopted on January 17, 1989.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431.
Questions with regard to the City Planning Commission report should be directed to the
Department of Planning and Code Enforcement at 853-2344.
It will be necessary for you, or your representative, to be present at the
September 18 public hearing. Failure to appear could result in a deferral of the
matter until a later date,
MFP:sm.
Sincerely,
Mary F. Parker, CMC
City Clerk
Enclosure
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Roanoke City Council
Regular Agenda Report
September 18, 2000
Honorable Ralph K. Smith, Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Jack M. Allara, II and Maria D. Allara, represented by.
Edward A. Natt, Esquire, that proffered conditions relating to
property located at 3509 Peters Creek Road, N.W., Official Tax No.
6421133, be amended.
Background:
This tract was conditionally rezoned in 1989 from RS-1 to C-1 for the construction of a
bank. The petitioner proffered "that the property would be developed in substantially
conformity with the site plan prepared by Dickson Architects and Associates, P. C.,
under date of October 5, 1988, with such' revisions and amendments as may be
required by the City of Roanoke dUring the site plan review process."
The petitioner is requesting an amendment of the existing proffered conditions to repeal
the existing proffer and proffer additional conditions.
The petition and rezoning request was reviewed by the Planning Commission at its
regular headng on August 17, 2000. Mr. Robert McNichol of 3333 Peters Creek Road
spoke to the Planning Commission regarding his concerns about stormwater
management and aesthetic design of the proposed dentist office. The petitioner
verbally proffered additional conditions that the new structure would be constructed in
substantial conformity with the submitted elevation drawing. Mr. Natt, on behalf of the
petitioner, subsequently filed a First Amendment to Amendment of Proffered
Conditions, dated August 22, 2000, with the following conditions:
That the property will be developed in substantial conformity with the
preliminary Plan for Proposed Professional Office Building, prepared by
Lumsden Associates, under date of June 20, 2000, attached hereto as
Exhibit 4 and made a part hereof subject to any changes that may be
required by the City dudng development plan review.
That the property will be developed in substantial conformity with the
Front Elevation Plan dated June 21,2000, attached hereto as Exhibit 5
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 6, 2000
File #51
Melvin L. Hill, Chairperson
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on August 25, 2000,
from Edward A. Natt, Attorney, representing Jack M. Allara, II, and Maria D. Allara,
transmitting a first amendment to Amendment of Proffered Conditions of a tract of land
containing 0.40 acre, more or less, located at 3509 Peters Creek Road, N. W., identified
as Official Tax No. 6421133, which was previously rezoned pursuant to Ordinance No.
29414 adopted on January 17, 1989.
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
Melvin L. Hill
September 6, 2000
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Agee and Kidd, P. O. Box
20068, Roanoke, Virginia 24018-0007
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
CHARLES H. OSTERHOUDT
MICHAEL S. FERGUSON
EDWARD A. NATT
G. STEVEN AGEE
MARK D. KIDD
KRISTEN KONRAD JOHNSTONE
OSTEKHOU DT,
LAX%/ OFFICES ~[,!~
FERGUSON, ~, ,,.:AG£,E ,0, KIDD
A P~OFESSIONAL CORPORATION
I~1~ ELECTRIC ~OAD. gUITE I P. O. BOX 20068 ~
~OANOKE. VIRGINIA
24018-0007
August 24, 2000
TELEPHONE
540-774-1197
FAX NO,
540-774-0961
Mary Parker, City Clerk
456 Municipal Bldg.
215 Church Avenue, SW
Roanoke, VA 24011
Re:
Amendment of Proffered Conditions -- (Tax Map No. 6421133)
3509 Peters Creek Road, Roanoke, Virginia
Jack M. Allara, II and Maria D. Allara
Dear Mary:
Enclosed please find First Amendment to Amendment of Proffered Conditions in the
above matter relating to the Front Elevation Plan dated June 21, 2000.
With best personal regards, I am
Very truly yours,
OSTERHOUDT, FERGUSON, NATT,
AGEE & KIDD, iP.C.
Edward A. Natt
EAN/csb
Enclosure
pc:
Mr. Steven J. Talevi
Assistant City Attorney
City of Roanoke
464 Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Evelyn S. Lander, AICP Chief
Roanoke City Planning Department
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Mr. Jack M. Allara, Jr.
4910 Valley View Blvd.
Roanoke, VA 24012
OSTERHOUDT, FERGUSON,
NATT, AGEE & KIDD
ATTORNEYS-AT-LAW
RDANOKE, VIRGINIA
2401B-1699
FIRST AMENDMENT TO
AMENDMENT OF PROFFERED CONDITIONS
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Amendment of Proffered Conditions of a tract of land containing 0.40 acres, more or
less, lying at the southeast corner of the intersection of Peters Creek Road and Lewiston
Street (Tax Map No. 6421133), further identified as 3509 Peters Creek Road, Roanoke,
Virginia.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY
OF ROANOKE:
The Petitioners, JACK M. ALLARA, II and MARLA D. ALLARA, are the owners of land
in the City of Roanoke containing 0.40 acres, more or less, situate at the southeast comer of Peters
Creek Road and Lewiston Street (Tax Map No. 6421133), further identified as 3509 Peters Creek
Road, Roanoke, Virginia, said tract being currently zoned Cormnercial C-1 Conditional. A map of
the property to be rezoned is attached as Exhibit "1".
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioners request that the proffered conditions relating to said property be amended as hereinafter
set out for the purpose of construction of a professional office building on the subject property.
The Petitioners believe the amendment of proffers for said tract of land will further the
intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will
enable a parcel of land located at 3509 Peters Creek Road to be used for a professional office
building.
Attached as Exhibit "2" is a legal description of the subject property.
Attached as Exhibit "3" are the names, addresses and tax numbers of the owners or owners
OSTERHOUDT, FERGUSDN,
NATT, AGEE & KIDD
ATTORNEYS-AT-LAW
RDANDEE, VIRGINIA
2401B-1699
of all lots or property immediately adjacent to immediately across a street or road from the property
to be rezoned.
The Petitioners voluntarily admit the following proffers to be included as a part of the
rezoning request:
(a)
That the property will be developed in substantial conformity with the
Preliminary Plan for Proposed Professional Office Building, prepared by
Lumsden Associates, under date of June 20, 2000, attached hereto as
Exhibit 4 and made a part hereof subject to any changes that may be
required by the City during development plan review;
(b) That the property will be developed in substantial conformity with the Front
Elevation Plan dated June 21, 2000, attached hereto as Exhibit 5 and made a
part of the Petition subject to such changes that may be required by the City
during development plan review.
WHEREFORE, the Petitioners request that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
- Respectfully submitted this ~ ,2 day of /],.~ ~ ~c ,2000.
~//AC.,K/M. ALL~, II ~
MARLA D. ALLARA
2
OSTERHDUDT, FERGUSON,
NATT, AGEE & KIDD
ATTDRNEYS-AT-LAW
ROANDKE, VIRGINIA
24018-]699
Edward A. Natt, Esquire
OSTERHOUDT, FERGUSON, NATT,
AGEE & KIDD, P.C.
1919 Electric Road, S.W., Suite 1
Roanoke, Virginia 24018
(540) 774-1197
(540) 774-0961 (facsimile)
VSB #1104
tabbies-
PRONT BbBVATION
JL~ 21. ?EX
i:ii'¥ :7!.7 : ~'-
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN: '00.~u.~l"ll ?.6 F) .~ '~' :40
The Roanoke City Planning Commission will hold a public hearing on Thursday,
August 17, 2000, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., to consider the following:
Request from Jack M. Allara, II and Marla D. Allara, represented by Edward A. Natt,
Esquire, that proffered conditions relating to property located at 3509 Peters Creek Road,
N.W., Official Tax No. 6421133, be amended.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 166, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, August 1 and August 8, 2000
Please bill:
Edward A. Natt, Esquire
1919 Electric Road, SW
Roanoke, VA 24018
(540) 774-1197
Please send affidavit of publication to:
Department of Planning and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-I 145
July 10, 2000
File #51
SANDRA H. EAKIN
Deputy City Clerk
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 36.~-690(e) of the Cod~ of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on June 30, 2000, from
Edward A. Natt, Attorney, representing Jack M. Allara, II, and Mada D. Allara, requesting
Amendment of Proffered Conditions of a tract of land containing 0.40 acres, more or less,
located at 3509 Peters Creek Road, identified as Official Tax No. 6421133.
Sincerely,
ary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Agee & Kidd, P. C., 1919
Electric Road, S. W., Suite 1, Roanoke, Virginia 24018
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, Acting City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H :\REZO NIN G.g8~lewiston.wl:~l
CHARLES H. OSTERHOUDT
MICHAEL S. FER(3USON
EDWARD A. NATT
G. STEVEN A(3EE
MARK D. KIDD
I~RISTEN H;ONRAD JOHNSTONE
OSTERHOUDT.
LAW OFFICES
FERGUSON. NATT. AGEE
A PROFE$51ONAL CORPORATION
1919 ELECTRIC ROAD, SUITE I
P. O. BOX 20068
R. OAN OKE. VI R. CIN IA
24018-0007
June 29, 2000
8 KIDD
TELEPHONE
540-774-1197
FAX NO.
540-774'0961
Mary Parker, City Clerk
City of Roanoke
456 Mtmicipal Bldg.
215 Church Avenue, SW
Roanoke, VA 24011
Re:
Jack M. AHara, II and Maria D. Allara
3509 Peters Creek Road (Tax Map No. 6421133)
z
Dear Mary:
Enclosed please find an original and one copy of an Amendment of Proffered Conditions
relating to the above property, together with our firm's check in the amount of $50.00 for the cost of
filing.
I am providing copies of these to the Planning Department, the City Attomey, as well as my
clients.
Thanking for your attention to this matter, I am
Very truly yours,
OSTERHOUDT, FERGUSON, NATT,
AGEE & KIDD, P.C.
Edward A. Natt
EAN/csb
Enclosure
pc: Evelyn S. Lander, AICP Chief
Roanoke City Planning Department
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
pc~
William M. Hackworth, Esq.
City Attorney, City Of Roanoke
Room 464, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Mr. and Mrs. Jack M. Allara, II
4910 Valley View Blvd.
Roanoke, VA 24012
DSTERHOUDT, FERGUSDN,
NATT, AGEE & KIDD
ATTORNEYS-AT-LAW
ROANOKE, VIRGINIA
24018-1699
AMENDMENT OF PROFFERED CONDITIONS
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Amendment of Proffered Conditions of a tract of land containing 0.40 acres, more or
less, lying at the southeast corner of the intersection of Peters Creek Road and Lewiston
Street (Tax Map No. 6421133), further identified as 3509 Peters Creek Road, Roanoke,
Virginia.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY
OF ROANOKE:
The Petitioners, JACK M. ALLARA, II and MARLA D. ALLARAt, are the owners of land
in the City of Roanoke containing 0.40 acres, more or less, situate at the southeast comer of Peters
Creek Road and Lewiston Street (Tax Map No. 6421133), further identified as 3509 Peters Creek
Road, Roanoke, Virginia, said tract being currently zoned Commercial C-1 Conditional. A map of
the property to be rezoned is attached as Exhibit "1".
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioners request that the proffered conditions relating to said property be amended as hereinafter
set out for the purpose of construction of a professional office building on the subject property.
The Petitioners believe the amendment of proffers for said tract of land will further the
intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will
enable a parcel of land located at 3509 Peters Creek Road to be used for a professional office
building.
Attached as Exhibit "2" is a legal description of the subject property.
Attached as Exhibit "3" are the names, addresses and tax numbers of the owners or owners
of all lots or property immediately adjacent to immediately across a street or road from the property
to be rezoned.
0STERHDUDT, F£RGUSDN,
NATT, AGEE & KIDD
ATTORNEYS-AT-LAW
RDANDK£, VIRGINIA
24D18-1699
The Petitioners voluntarily admit the following proffers to be included as a part of the
rezoning request:
(a)
That the property will be developed in substantial conformity with the
Preliminary Plan for Proposed Professional Office Building, prepared by
Lumsden Associates, under date of June 20, 2000, attached hereto as
Exhibit 4 and made a part hereof subject to any changes that may be
required by the City during development plan review;
WHEREFORE, the Petitioners request that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 2 ~} day of ~"'~/oO~_ ,2000.
M. ALLARA, II
MARLA D. ALLARA
Edward A. Natt, Esquire
OSTERHOUDT, FERGUSON, NATT,
AGEE & KIDD, P.C.
1919 Electric Road, S.W., Suite 1
Roanoke, Virginia 24018
(540) 774-1197
(540) 774-0961 (facsimile)
VSB #1104
2
o~PoRATIObI
CR££K
EXHIBIT
2
BEGINNING at a point in the southerly side of Virginia State Highway Route No. 117 at
point of curve at the S.E. comer of said highway and Lewiston Street; thence with the
southerly side of Virginia State Highway Route No. 117, 30 feet southerly from and
parallel with the centerline of same, N. 49 deg. 06' E. 87.24 feet to a point; thence with
the west line of Lot 35'B being conveyed to Buster Weddle and wife by P. L. Poof and
wife, S. 27 deg. 10' E. 201.0 feet to a point on the north line of Lot 34; thence with the
North Line of Lot 34 as shown on map of Southview Addition, of record in the Clerk's
Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3 at Page 59, S. 62
deg. 50' W. 100.0 feet to a point on the easterly side of Lewiston Street (50 feet wide);
thence with the same N. 27 deg. 10' W. 160.86 feet to a point of curve; thence with a
curved line to the right whose radius is 20.0 feet and whose tangent distance is 15.70 feet,
an arc distance of 26.62 feet to the place of beginning, and being Lot 35-A, which
comprises a westerly portion of Lot 35, Map of Southview Addition, and as shown on
Plat made by C.B. Malcolm and Son, S.C.E., dated August 23, 1954; and
Being the same property conveyed unto the grantors herein by deed dated September 13,
1999 and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke,
Virginia
ADJOINING PROPERTY OWNER LISTING
EXHIBIT
3
Address of Subject Property:
Applicant's Name:
3509 Peters Creek Road
Jack M. Allara, II and Mafia D. Allara
ADJOINING PROPERTY OWNERS
This list as follows are those property owners who own property beside, behind or across the street
from the subject property noted above:
Official Tax Number
6421132
6421134
CITY OF ROANOKE
Owner's Name and Mailing Address
Ruth Black Eades
4561 Lewiston Street, N.W.
Roanoke, VA 24017
Shear Experience
2408 Horsepen Mountain Circle
Roanoke, VA 24019
37-10-1-22
37-14-1-7
37-14-1-8
COUNTY OF ROANOKE
Melrose Baptist Church
3520 Peters Creek Road
Roanoke, VA 24019
Gary L. and Martha D. Dean
3328 Peters Creek Road
Roanoke, VA 24019
Patricia Keith Whitley
3224 Peters Creek Road
Roanoke, VA 24019
Roanoke County Board of Supervisors
c/o Elmer C. Hodge, County Administrator
5204 Bernard Drive, SW
Roanoke, VA 24018
G:\Users\CBaumgardner~ZONING'~Allara APO.doc 1
June 27, 2000
OWNER=
TAX ~.
LEM$STON STREET
,lACK ALLARA,
49t0 VALLEY ~E~t BL VD.
ROANOKE, VA 2~1012
i~.
1
FOR
PROPOSED PROFESSIONAL OFFICE BUILDINO
SITUATED ON LLrlffiSTON STREET
PREPARED FOR
,,JACK ALI_ARA, D,D. S.
SCALE I"=¢0' DATE: JUNE 20, 2000
LUMBDEN A$8OCIATES, P.C.
EN OINEERS-SUR V[YORS--. PLANNERS
COMM. 2000-036
ITl
PRONT BbBVATION
JLINI~ 21, 20(
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 L'hurch ..\xcnuc. ~\t,.. Room 456
Roanoke. Virginia 24011-153,'~
l'clephonc: (540) 853-2541
Fax 154(i} 853-1145
E-mail: clerk, cLroanok¢.~ a tls
N'I'I{Pltl XNIE M. MOON
Dcput?, (-'it? (_lcrk
REVISED
November 6, 2000
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Agee & Kidd, P. C.
P. O. Box 20068
Roanoke, Virginia 24018-0007
Dear Mr. Natt:
I am enclosing a copy of an invoice from the Roanoke Times, in the amount of $163.17~
The invoice is for two consecutive advertisements for a notice of public hearing amending
proffered conditions on a certain tract of land containing 0.40-acres, more or less, lying at
the southeast corner of the intersection of Peters Creek Road and Lewiston Street, located
at 3509 Peters Creek Road, N. W.,Official Tax No. 6421133; and repealing proffered
conditions accepted in Ordinance No. 29414 adopted on January 17, 1989.
Please forward a check payable to the City of Roanoke for $163.17 to the undersigned.
If you should have questions, please do not hesitate to contact me at 853-2541.
Your assistance regarding this matter is greatly appreciated.
With kindest regards, I am
Sincerely,
Stephanie M. Moon
Deputy City Clerk
Enclosure
H:\Public Hearings O0~Advertisement Bill wpd
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 Lewiston St.
01501633 Lewiston Street
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this _J_7~_day
of September 2000. i4itness mY hand and official
seal.__~~_~ ....... Notary Public
co miss o e ir.s .
PUBLISHED ON: 09/01 09/08
TOTAL COST: 163.17
NOTICE OF PUBLIC HEARING '
TO WHOM IT MAY CONCERN:
~ VII of ~ 36,f.
(1979), M amm~WL
7:00 p.m~ in ~o Cat. mM mt
kx:~od ,d. 3601 ~
accel)t~l lis Ordifl~ No.
nM of t~ InteractiOn- M
P~to~ Creek Rood led
MARY F. PARKER, CMC
Ci~ Cl~'k
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mnil: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
~ Cit~ Clerk
October 4, 2000
File #51
C. Cooper Youell, IV, Attorney
Gentry Locke Rakes and Moore
P. O. Box 40013
Roanoke, Virginia 24022-0013
Dear Mr. Youell:
I am enclosing copy of Ordinance No. 35071-100200 rezoning certain property located at
3806 Thirlane Road, N. W., Official Tax No. 6520105, from PA, Residential Agricultural
District, to LM, Light Manufacturing District, subject to certain conditions proffered by the
petitioner. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, September 18, 2000, also
adopted by the Council on second reading on Monday, October 2, 2000, and will be in full
force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
Mr. C. Cooper Youell, IV
October 4, 2000
Page 2
pc:
Robert C. Crawford, Jr., Manager, Crawford Development Company, LLC, 2217
Crystal Spring Avenue, S. W., Suite 201, Roanoke, Virginia 24014
Jesse C. & Silvia J. Ails, 3942 Thirlane Road, N. W, Roanoke, Virginia 24019
Clive E. & Betty A. Rice, 3906 Thidane Road, N. W., Roanoke, Virginia 24019
Kenneth Kayser, 1202 Corporate Circle, S. W., Roanoke, Virginia 24018
Calvin Powers, 2021 Lukens Ddve, N. W., Roanoke, Virginia 24012
Melvin L. Hill, Chairperson, City Planning Commission, 2545 Marr Street, N. W.,
#15F, Roanoke, Virginia 24012
Dadene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of October, 2000.
No. 35071-100200.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 652, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City, subject to certain conditions proffered by the applicant.
WHEREAS, Azile S. DelPierre has made application to the Council of the City of'
Roanoke to have the hereinafter described property rezoned from RA, Residential
Agricultural District, to LM, Light Manufacturing District, subject to certain conditions
proffered by the applicant; and
WHEREAS, Crawford Development Co., L.L.C., purchased the property from Azile
S. DelPierre on August 10, 2000, and has made application by a First Amended Petition to
the Council of the City of Roanoke to have the hereinafter described property rezoned from
RA, Residential Agricultural District, to LM, Light Manufacturing District, subject to certain
conditions proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on September 18, 2000, after due and timely notice thereof as required by §36.1-
693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
and citizens were given an opportunity to be heard, both for and against the proposed
rezoning; and
WHEREAS, this
recommendation made
Council, after considering the aforesaid application, the
to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that {}36.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 652 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
That certain property located at 3806 Thirlane Road, N.W., and designated on Sheet
No. 652 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax No. 6520105, be,
and is hereby rezoned from RA, Residential Agricultural District, to LM, Light
Manufacturing District, subject to the proffers contained in the First Amended Petition filed
in the Office of the City Clerk on September 1, 2000, and that Sheet No.652 of the Zone Map
be changed in this respect.
ATTEST:
City Clerk.
I'[:~.O R.13- R~O- Re~.C raw t'o~d [2}eveto~ment ( DelPie~'~)-9.18-00
Roanoke City Department of Planning
and Code Enforcement
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
Roanoke City Council
Regular Agenda Report
September 18, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Request from Azile S. DelPierre, represented by Robert C. Crawford,
Jr., that property located at 3806 Thirlane Road, N.W., identified as
Official Tax No. 6520105, be rezoned from RA, Residential
Agricultural District, to LM, Light Manufacturing District, such rezoning
to be subject to certain conditions proffered by the petitioner.
Background:
The petitioner owns approximately 3.5 acres at 3806 Thirlane Road, N.W. The property
is zoned RA, Residential Agricultural District. Crawford Development Company, LLC, is
currently negotiating with the petitioner to purchase the property for use as an office and
industrial park, similar in use and character to the nearby Valley Pointe development.
The petitioner anticipates that more than 50% of the development will be devoted to
general and professional office use, with manufacturing uses accounting for less than 50%
of the development. Under the City's LM zoning district regulations, the petitioner must
seek a special exception from the Board of Zoning appeals in order to accommodate office
space of 20,000 square feet or more on the same site. (This provision encourages
protection of LM zoned land for industry.)
Planning Commission public hearing was held on August 17, 2000. Mr. Cooper Youell,
attorney for Messrs. DelPierre and Crawford, presented the rezoning request. There was
no public comments or opposition to the request. Commission members discussed the
architecture of the proposed building and landscaping along 1-581. The initial petition to
rezone was amended at the Planning Commission public hearing on August 17, 2000. A
first amended petition to rezone was subsequently filed on August 31,2000. The proffered
conditions are:
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
The face of the first floor of the buildings constructed on the subject property will be
built in substantial conformity with the elevations dated June 27, 2000, prepared by
Rife + Wood, as shown on Exhibit A attached hereto. The sides of the buildings will
be brick and the rear of each of the buildings will be either brick or painted split
block matching the color of the brick.
The subject property shall only be used for laboratories and testing facilities not
accessory to a specific use including photographic laboratories, industrial testing
facilities and similar uses; general storage and warehousing establishments
engaged in the storage of miscellaneous merchandise not for sale on the same
premises; establishments engaged in the wholesale distribution of goods;
manufacturing establishments primarily engaged in the manufacture, assembly,
mixing, processing or other processes related to the creation of new products and
including as an accessory use, the retail sale fo goods manufactured on the
premises, where such manufacturing, assembly, mixing, processing or other
processes related to the creation of new products, and retail sales of goods
manufactured on the premises, are wholly enclosed in a building; general service
establishments primarily engaged in the repair or maintenance of goods or items
including automobiles, trucks, construction equipment and the provision of business
services provided all repair and maintenance activities are wholly enclosed in a
building and provided that the gross floor area of all new buildings for such uses is
not less than five thousand (5,000) square feet; or upon the granting of a special
exception by the Roanoke City Board of Zoning Appeals, general and professional
offices, including financial institutions provided the gross floor area of such use
exceeds twenty thousand (20,000) square feet.
Either two, three or four buildings shall be constructed on the subject property and
they shall provide at least 40,000 square feet of usable, interior commercial or light
manufacturing space. Permanent certificates of occupancy shall be issued for at
least two of the buildings within five (5) years of the acceptance of these proffers by
City Council.
Upon completion of the construction of the first building on the subject property and
before a certificate of occupancy, either temporary or permanent, is issued for that
building, a buffer shall be planted and maintained on the subject property. The
buffer shall be located on the southern boundary of the subject property, beginning
approximately 125 feet from the southeast corner and running parallel with 1-581 for
300 feet, and shall consist of two parallel rows, five feet apart, of cypress trees at
least 8' in height, within a 15' wide strip. The two rows shall be staggered so as to
provide a maximum density screen of live trees. All planting shall be properly
maintained and replaced as necessary.
2
Considerations:
The petitioner proposes to develop the site with "flex space," a hybrid of office and
manufacturing uses, the ratio and configuration of which will be determined by the tenant.
The site is zoned RA, Residential Agricultural District, but has been identified by the
Roanoke Vision Comprehensive Plan as a potential industrial site. The property is
bounded by light manufacturing uses to the south and east, residential uses to the north,
and 1-581 to the west. Nearby developments include a United Parcel Service distribution
center, a Penske truck leasing facility, and Roanoke Regional Airport.
Recommendation:
The Planning Commission recommended approval of the rezoning request by a vote of 4-
0-2 (Messrs. Chrisman, Dowe, Manetta and Mrs. Duerk voting in favor, Messrs. Butler and
Rife abstaining, and Mr. Hill absent). It is recommended that City Council approve the
amended rezoning request, subject to the proffered conditions set forth in the First
Amended Petition to Rezone dated August 31,2000.
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
Attachments
cc: Darlene Burcham, City Manager
William Hackworth, City Attorney
George Snead, Assistant City Manager for Community Development
Petitioner
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 6, 2000
File #51
Melvin L. Hill, Chairperson
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
8EP 0 7 2000
Cote Enfcrce .ent
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of an amended petition received in the City Clerk's Office on
September 1, 2000, from C. Cooper Youell, IV, Attorney, representing Crawford
Development Co., L.L.C., requesting that a tract of land lying east of 1-581, located at 3806
Thirlane Road, N. W., identified as Official Tax No. 6520105, be rezoned from RA,
Residential Agricultural District, to LM, Light Manufacturing District, subject to certain
conditions proffered by the petitioner.
Sincerely, 7~¢:t~,,,~-
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
C. Cooper Youell, IV, Attorney, Gentry Locke Rakes and Moore, P. O. Box 40013,
Roanoke, Virginia 24022-0013
Robert C. Crawford, Jr., Manager, Crawford Development Company, LLC, 2217
Crystal Spring Avenue, S. W., Suite 201, Roanoke, Virginia 24014
H:\REZO NIN G.98~thirlane.wpd
Melvin L. Hill
September 6, 2000
Page 2
pc:
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
~,,i~artha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H:'~3,EZO NING.98\thidane.w13d
FIRST AMENDED PETITION
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE,
VIRGINIA:
RE: Rezoning of a tract of land lying east of 1-581, 3806 Thirlane Road, Tax Map No. 6520105,
from RA, Residential Agricultural District, to LM, Light Manufacturing District, such rezoning to be
subject to certain conditions.
Azile S. DelPierre, represented at the time by Robert C. Crawford, Jr. of Crawford Development
Co., L.L.C., submitted a petition, dated July 6, 2000, to rezone that certain tract of land located in the City of
Roanoke, containing 3.5 acres, more or less, designated as Tax Map No. 6520105 and commonly known as
3806 Thirl~e Road (the "Property"), from RA, Residential Agricultural District, to LM, Light
manufacturing District, subject to certain proffered conditions.
Crawford Development Co., L.L.C. purchased the Property from Mrs. DelPierre on August 10,
2000, and appeared, by counsel, before the Roanoke City Planning Commission on August 17, 2000 .to
request the Planning Commission's recommendation of the rezoning petition. The Planning Commissian
recommended approval of the rezoning to City Council, subject to the following proffers which amend and
supersede those found in the initial application:
The face of the first floor of the buildings constructed on the subject property will be built in
substantial conformity with the elevations dated June 27, 2000, prepared by Rife + Wood, as
shown on Exhibit A attached hereto. The sides of the buildings will be brick and the rear of
each of the buildings will be either brick or painted split block matching the color of the brick.
The subject property shall only be used for laboratories and testing facilities not accessory to a
specific use including photographic laboratories, industrial testing facilities and similar uses;
general storage and warehousing establishments engaged in the storage of miscellaneous
merchandise not for sale on the same premises; establishments engaged in the wholesale
distribution of goods; manufacturing establishments primarily engaged in the manufacture,
assembly, mixing, processing or other processes related to the creation of new products and
including as an accessory use, the retail sale of goods manufactured on the premises, where such
manufacturing, assembly, mixing, processing or other processes related to the creation of new
products, and retail sales of goods manufactured on the premises, are wholly enclosed in a
building; general service establishments primarily engaged in the repair or maintenance of goods
or items including automobiles, trucks, construction equipment and the provision of business
services provided all repair and maintenance activities are wholly enclosed in a building and
provided that the gross floor area of ail new buildings for such uses is not less than five thousand
(5,000) square feet; or, upon the granting of a special exception by the Roanoke City. Board of
Zoning Appeals, general and professional offices, including financial institutions provided the
gross floor area of such use exceeds twenty thousand (20,000) square feet.
Either two, three or four buildings shall be constructed on the subject property and they shall
provide, at least 40,000 square feet of usable, interior commercial or light manufacturing space.
Permanent certificates of occupancy shall be issued for at least two of the buildings within five
(5) years of the acceptance of these proffers by City Council.
{ W:\lransact~ 18008\ I \00721289. DOC Vet:.2
Upon completion of the construction of the first building on the subject property and before a
certificate of occupancy, either temporary or permanent, is issued for that building, a buffer shall
be planted and maintained on the subject property. The buffer shall be located on the southern
boundary of the subject property, beginning approximately 125 feet from the southeast corner
and running parallel with 1-581 for 300 feet, and shall consist of two parallel rows, five feet
apart, of cypress trees at least 8' in height, within a 15' wide strip. The two rows shall be
staggered so as to provide a maximum density screen of live trees. All pla~ting shall be properly
maintained and replaced as necessary.
Wherefore Crawford Development Co., L.L.C. submits this First Amended Petition and requests that
the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance
of the City of Roanoke.
Respectfully submitted this ;5 t day of August, 2000.
Respectfully submitted,
CRAWFORD_DEVELOPMENT CO., L.L.C.
BYs/ Robert C. Crawford, Jr. V ~
Its: Manager
{ W:\transact~ i 8008\1~0721289.DOC Vet:.2 }
.~ ~ ~$ ,4~.
(pS~.OlOl
Proposed Rezoning fro~
..RA to LM
Conditional
The Roanoke
Roanoke, (i ~'i~gin!la~
Affidavit
The Roan~PkeC~i~s ~-
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 Thirlane Rd.
01501645 3806 Thirlane Road
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this __~_'~__day
of September_ _ -- __ ~ _ _2000' ~itn~ss my hand and official
seal.__~-~~_~_~ , Notary
Public
My commission expires __~__~ C~~.
PUBLISHED ON: 09/01 09/08
TOTAL COST: 139.86
NOTICE OF PUBUC HEARING
TO WWOM IT MAY CONCERN:
Pursuant to b%e prodsJons of
Code of t~e City of Roanoke
(1979), as amem::k~, the Court-
hold a Public Hemlr~ on Molt-
7:00 p.m., In the Cafeteria at
k)cated at 3601 FemcJ~f AVe-
nue, N.W., on the question of
rezonini[ property from RA,
That ~lzin pn~ty ~ at
3808 Thirtan~ Road, N.W.,
b~al'ins~ Offioia! ]*ax No.
6~2010~, subj~t to ~min
profftu~d oonditlons.
al~ for public ill~Xl~xxt in
pa~tk~ in int~x~ may
(1501645)
FILED 0N.~) /~3~13~00
Afit,~or i~ed Szgnature ~/
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, September 18, 2000, at 7:00 p.m., in the Cafeteria at William Ruffner Middle
School, located at 3601 FerncliffAvenue, N.W., on the question ofrezoning property from
RA, Residential Agricultural District, to LM, Light Manufacturing District, the following
property:
That certain property located at 3806 Thirlane Road, N.W., bearing Official
Tax No. 6520105, subject to certain proffered conditions.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 28thday of August ,2000.
Mary F. Parker, City Clerk.
H:\NOTICE\N-Rez-DelPierre-9-18-00
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September 11, 2000
File #51
Stephanie M. Moon
Deputy City Clerk
C. Cooper Youell, IV, Attorney
Gentry Locke Rakes and Moore
P. O. Box 40013
Roanoke, Virginia 24022-0013
Dear Mr. Youell:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 18, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
the Cafeteria at William Ruffner Middle School, 3601 Ferncliff Avenue, N. W., on the
request of Crawford Development Co., LLC, that certain property located at 3806 Thirlane
Road, N. W., designated as Official Tax No. 6520105, be rezoned from PA, Residential
Agricultural District, to LM, Light Manufacturing District, subject to certain conditions
proffered by the petitioner.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance,
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431.
Questions with regard to the City Planning Commission report should be directed to the
Department of Planning and Code Enforcement at 853-2344.
It will be-necessary for you, or your representative, to be present at the
September 18 public hearing. Failure to appear could result in a deferral of the
matter until a later date.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September 11, 2000
File #51
Stephanie M. Moon
Deputy City Clerk
Robert C. Crawford, Jr., Manager, Crawford Development Co., LLC
Mr. and Mrs. Jesse C. ^lis
Mr. and Mrs. Clive E. Rice
Mr. Kenneth Kayser
Mr. Calvin Powers
BT New York UPS
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 18, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
the Cafeteria at William Ruffner Middle School, 3601 Ferncliff Avenue, N. W., on the
request of Crawford Development Co., LLC, that certain property located at 3806 Thirlane
Road, N. W., designated as Official Tax No. 6520105, be rezoned from PA, Residential
Agricultural District, to LM, Light Manufacturing District, subject to certain conditions
proffered by the petitioner.
The City Planning Commission is recommending approval of the abovedescribed request.
Please call the City Clerk's Office at 853-2541 if you would like to receive a copy of the
report.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 853-2344.
Sincerely, F~,~'
Mary F P~ark CMC
City Clerk
MFP:sm
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC .
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 6, 2000
File #51
Melvin L. Hill, Chairperson
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of an amended petition received in the City Clerk's Office on
September 1, 2000, from C. Cooper Youell, IV, Attorney, representing Crawford
Development Co., L.L.C., requesting that a tract of land lying east of 1-581, located at 3806
Thirlane Road, N. W., identified as Official Tax No. 6520105, be rezoned from RA,
Residential Agricultural District, to LM, Light Manufacturing District, subject to certain
conditions proffered by the petitioner.
Sincerely,/"~'~ ~ ~'
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
C. Cooper Youell, IV, Attorney, Gentry Locke Rakes and Moore, P. O. Box 40013,
Roanoke, Virginia 24022-0013
Robert C. Crawford, Jr., Manager, Crawford Development Company, LLC, 2217
Crystal Spring Avenue, S. W., Suite 201, Roanoke, Virginia 24014
H:\REZONING.98\thidane.wpd
Melvin L. Hill
September 6, 2000
Page 2
pc:
Willard N. claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H:\REZON ING.98\thidane.wpd
Attorneys at Law
540.983.9300
Facsimile 540.983.9400
GENTRY
RAKES a M RE
A Limited Liability Partners·
O0
Direct Dial: (540) 983-9409
e-mail: cooper_youell @ gentrylocke.com
10 Franklin Road, S.E.
Post Office Box 40013
Roanoke, Virginia 24022-00] 3
August31,2000
HAND DELIVERY
Mary F. Parker
Clerk
City of Roanoke
215 Church Avenue, S.W.
Roanoke, VA 24011
Re:
First Amended Petition of Crawford Development Co., L.L.C. - Rezoning of a
tract of land lying east of 1-581, 3806 Thirlane Road, Tax Map No. 6520105, from
RA, Residential Agricultural District, to LM, Light Manufacturing District.
Dear Ms. Parker:
As discussed, please find enclosed the original First Amended Petition executed by Crawford
Development Co., L.L.C. in connection with the above referenced rezoning. We ask that you
deliver copies of the First Amended Petition to members of City Council or other such persons as
is necessary.
Thank you for your assistance in this matter. If you have any questions, please give me a call at
983-9409.
Very truly yours,
GENTRY LOCKE RAKES & MOORE
C. Cooper Youell, IV
CCY:slg
Enclosures
cc: Steve Talevi, Esq. (via hand delivery w/encl.)
Neil Holthouser (via hand delivery w! encl.)
Robert C. Crawford, Jr. (via facsimile w/encl.)
G. Michael Pace, Jr., Esq. (w!o encl.)
{ W:\transact\18008\1\00722565.DOC }
FIRST AMENDED PETITION
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE,
VIRGINIA:
RE: Rezoning of a tract of land lying east of 1-581, 3806 Thirlane Road, Tax Map No. 6520105,
from RA, Residential Agricultural District, to LM, Light Manufacturing District, such rezoning to be
subject to certain conditions.
Azile S. DelPierre, represented at the time by Robert C. Crawford, Jr. of Crawford Development
Co., EEC., submitted a petition, dated July 6, 2000, to rezone that certain tract of land located in the City of
Roanoke, containing 3.5 acres, more or less, designated as Tax Map No. 6520105 and commonly known as
3806 Thirlane Road (the "Property"), from RA, Residential Agricultural District, to LM, Light
manufacturing District, subject to certain proffered conditions.
Crawford Development Co., L.L.C. purchased the Property from Mrs. DelPierre on August 10,
2000, and appeared, by counsel, before the Roanoke City Planning Commission on August 17, 2000 to
request the Planning Commission's recommendation of the rezoning petition. The Planning Commission
recommended approval of the rezoning to City Council, subject to the following proffers which amend and
supersede those found in the initial application:
The face of the first floor of the buildings constructed on the subject property will be built in
substantial conformity with the elevations dated June 27, 2000, prepared by Rife + Wood, as
shown on Exhibit A attached hereto. The sides of the buildings will be brick and the rear of
each of the buildings will be either brick or painted split block matching the color of the brick.
The subject property shall only be used for laboratories and testing facilities not accessory to a
specific use including photographic laboratories, industrial testing facilities and similar uses;
general storage and warehousing establishments engaged in the storage of miscellaneous
merchandise not for sale on the same premises; establishments engaged in the wholesale
distribution of goods; manufacturing establishments primarily engaged in the manufacture,
assembly, mixing, processing or other processes related to the creation of new products and
including as an accessory use, the retail sale of goods manufactured on the premises, where such
manufacturing, assembly, mixing, processing or other processes related to the creation of new
products, and retail sales of goods manufactured on the premises, are wholly enclosed in a
building; general service establishments primarily engaged in the repair or maintenance of goods
or items including automobiles, trucks, construction equipment and the provision of business
services provided all repair and maintenance activities are wholly enclosed in a building and
provided that the gross floor area of all new buildings for such uses is not less than five thousand
(5,000) square feet; or, upon the granting of a special exception by the Roanoke City Board of
Zoning Appeals, general and professional offices, including financial institutions provided the
gross floor area of such use exceeds twenty thousand (20,000) square feet.
Either two, three or four buildings shall be constructed on the subject property and they shall
provide at least 40,000 square feet of usable, interior commercial or light manufacturing space.
Permanent certificates of occupancy shall be issued for at least two of the buildings within five
(5) years of the acceptance of these proffers by City Council.
{ W:\transact\ 18008\1 \00721289.DOC Vet:2}
Upon completion of the construction of the first building on the subject property and before a
certificate of occupancy, either temporary or permanent, is issued for that building, a buffer shall
be planted and maintained on the subject property. The buffer shall be located on the southern
boundary of the subject property, beginning approximately 125 feet from the southeast corner
and running parallel with 1-581 for 300 feet, and shall consist of two parallel rows, five feet
apart, of cypress trees at least 8' in height, within a 15' wide strip. The two rows shall be
staggered so as to provide a maximum density screen of live trees. All planting shall be properly
maintained and replaced as necessary.
Wherefore Crawford Development Co., L.L.C. submits this First Amended Petition and requests that
the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance
of the City of Roanoke.
Respectfully submitted this 3 t day of August, 2000.
Respectfully submitted,
CRAWFORD DEVELOPMENT CO., L.L.C.
By:~~9~C. Cra~w~fo~~_____.,~'
Its: l~lanager
{ W:\transact\ 18008\ 1 \00721289.DOC Vet:2}
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CIT~'PL~ING',: i ':-
COMMISSION
TO WHOM IT MAY C.ONCERN: '00 ~][?~ 2(~ ? '3 ;40
The Roanoke City Planning Commission will hold a public hearing on Thursday,
August 17, 2000, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., to consider the following:
Request from Azile S. DelPierre, represented by Robert C. Crawford, Jr., that property
located at 3806 Thirlane Road, N.W., identified as Official Tax No. 6520105, be rezoned
from RA, Residential Agricultural District, to LM, Light Manufacturing District, such
rezoning to be subject to certain conditions proffered by the petitioner.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 166, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, August 1 and August 8, 2000
Please bill:
Robert C. Crawford,, Jr.
Crawford Development Company
2217Crystal Spring Avenue, SW Suite 201
Roanoke, VA 20414
344-0444
Please send affidavit of publication to:
Department of Planning and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-I 145
SANDRA H. EAKIN
Deputy City Clerk
July 10, 2000
File #51
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on July 7, 2000, from
Robert C. Crawford, Jr., representing Azile S. DelPierre, requesting that a tract of land lying
east of 1-581, located at 3806 Thidane Road, N. W., identified as Official Tax No. 6520105,
be rezoned from RA, Residential Agricultural District, to LM, Light Manufacturing District,
subject to certain conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMC ~
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Robert C. Crawford, Jr., Crawford Development Company, LLC, 2217 Crystal
Spring Avenue, S. W., Suite 201, Roanoke, Virginia 24014
VVillard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, Acting City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H :\REZO NING.98~thi~lane.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Rezoning of a tract of land lying east ofi-581, 3806 Thirlane Road, Tax Map No. 6520105, from
RA, Residential Agricultural District, to LM, Light Manufacturing District, such rezoning to be
subject to certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE,
VIRGINIA:
The Petitioner, Azile S. DelPierre, represented by Robert C. Crawford, Jr., of Crawford Development
Company, LLC, owns land in the City of Roanoke containing 3.5 acres, more or less, located at 3806
Thirlane Road, Tax Map No. 6520105. Said tract is currently zoned RA, Residential Agricultural District.
A map of the property is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner
requests that the said property be rezoned from RA, Residential Agricultural District, to LM, Light
Manufacturing District, subject to certain conditions set forth below, for the purpose of a business/industrial
park.
The Petitioner believes the rezoning of the said tract will further the intent and purposes of the City's
Zoning Ordinance and its Comprehensive Plan, in that it will provide high-paying jobs and tax revenues
while projecting a first-rate, professional appearance for those traveling on 1-581 and Thirlane Road.
The Petitioner hereby proffers and agrees that if the said tract is rezoned, the rezoning will be subject
to, and the Petitioner will abide by, the following conditions:
The property will be developed in substantial conformity with the development plan
prepared by Rife + Wood, Architects, dated June 27, 2000, a copy of which is attached as
Exhibit B, and which is subject to any changes required by the City during development plan
review.
Of the uses permitted in the LM, Light Manufacturing District, the Petitioner proffers that
only the following permitted uses may be included in the development: laboratories and
testing facilities; general storage and warehousing establishments; establishments engaged
in the wholesale distribution of goods; manufacturing establishments primarily engaged in
the manufacture, assembly, mixing, processing, or other processes related to the creation of
new products; and general service establishments primarily engaged in the repair or
maintenance of goods.
A minimum total of 20,000 square feet shall be devoted to general and professional office
use, subject to the granting of a special exception by the Roanoke City Board of Zoning
Appeals, as required by the Section 36.1-250 of the City Code for special exception uses in
the LM, Light Manufacturing District.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners of all lots
or property immediately adjacent to and immediate across a street or road from the property to be rezoned.
Wherefore the Petitioner requests that the above-described tract to be rezoned as requested in
accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 6th day of July, 2000.
Respectfully submitted,
By:
Azile S. DelPierre
3806 Thirlane Road, N.W.
Roanoke, V~irginia 24019
/ v__
Robert C. Crawford, Jr//
Crawford DevelopmenffCompany, LLC
2217 Crystal Spring Avenue, S.W., Suite 201
Roanoke, Virginia 24014
' ~'"-- Rife + Wood
THE OAKS
AN INDUSTF'~IAL PI.,~NNED
UNIT DEVP-LOP~ENT
PHASE f
1055.6
X
X wsl.e
x
/
Rife + Wood
THE OAKS
AN INDU$'r~IAI. Fq_ANN~D
UNIT
U~ld al!~ pasodo, td
?/
_]
LISTING OF ADJOINING PROPERTY OWNERS
Official Tax No.
6520102
Name(s)
Jesse C. & Silvia J. Ails
Mailing Address
3942 Thirlane Rd
Roanoke,VA 24019
652O104
Chve E. & Betty A. Rice
3906 Thirlane Rd.
Roanoke,VA 24019
65201O6
Kenneth Kayser
1202 Corporate Circle
Roanoke,VA 24018
6520101
Calvin Powers
2021 Lukens Dr.
Roanoke,VA 24012
6520107
BT NEWYO LLC(UPS)
MARY F. PXRKER.
Citx Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church .\xcnuc. S.\\ . Rooln 45(',
Roanoke. \'iq:inia 24011-1536
I'cl.ephone {540) 853-2541
Fax 154c)~ 853-t 145
Ii-mail dcrk,,ciroanokcxaus
REVISED
November 6, 2000
S, I'EPII:X\I[.. M. MOON
Dcput? (.'it,. ( Icrk
C. Cooper Youell, IV, Attorney
Gentry Locke Rakes and Moore
P. O. Box 40013
Roanoke, Virginia 24022-0013
Dear Mr. Youell:
I am enclosing a copy of an invoice from the Roanoke Times, in the amount of $139.86.
The invoice is for two consecutive advertisements a notice of public hearing to rezone
certain property located at 3806 Thirlane Road, N. W., Official Tax No. 6520105, from RA,
Residential Agricultural District, to LM, Light Manufacturing District, subject to certain
conditions proffered by the petitioner.
Please forward a check payable to the City of Roanoke for $139.86 to the undersigned.
If you should have questions, please do not hesitate to contact me at 853-2541.
Your assistance regarding this matter is greatly appreciated.
With kindest regards, I am
Sincerely,
Deputy City Clerk
Enclosure
H:\Public Hearings O0~Advertisement Bill wpd
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
.................................................. + ...........................
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 Thirlane Rd.
01501645 3806 Thirlane Road
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State. of
Virginia.
Sworn and subscribed before me this __~_/__~_ _day
of Septemberj, -- ~ ~;J -,200q' Witne~r~ my hand and official
seal. ~~_____~__~_~ .... , Notary
Public
My commission expires ......
PUBLISHED ON: 09/01 09/08
TOTAL COST: 139. 86
............................
NO~ICE OF IqJ~JC ~
TO WHOM IT MAY CONCERfN,
(1979), ii almended, the Cougt-
d~, ~M~t~m~ 1~, 2000, ~t
~ M 3e01 ~ J'W-
hue, N.W%, on ~ que~k~ ~
M~F. W, ~
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk~ci.manoke.va, us
STEPHANIE M. MOON
city Clerk
October 4, 2000
File #514
Melvin L. Hill, Chairperson
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
I am enclosing copy of Ordinance No. 35073-100200 permanently vacating, discontinuing
and closing a variable length and width portion of Shenandoah Avenue, N. W., extending
in a westedy direction from Williamson Road. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
September 18, 2000, also adopted by the Council on second reading on Monday, October
2, 2000, and will be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. ,
City Clerk
MFP:vbc
Enclosure
Mr. Melvin L. Hill
October 4, 2000
Page 2
pc:
Roanoke Foundation for Downtown, Inc., 310 First Street, S. W., Roanoke, Virginia
24011
Norfolk & Western Railway Company, Attn: L. R. Clingenpeel, Manager, Real
Estate, 110 Franklin Road, S. E., Roanoke, Virginia 24011
Darlene L. Burcham, City Manager
VVillard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review, Coordinator
Edward R. Tucker, City Planner
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,'
The 2nd day of 0¢tober, 2000.
No. 35073-100200.
AN ORDINANCE permanently vacating, discontinuing and closing certain public
right-of-way in the City of Roanoke, Virginia, as more particularly described hereinafter.
WHEREAS, the City of Roanoke filed an application to the Council of the City of
Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate,
discontinue and close the public right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by {}30-14, Code of the City of Roanoke (1979), as amended, and after
having conducted a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held on said application by the City Council on
September 18, 2000, after due and timely notice thereof as required by {}30-14, Code of the
City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience
will result to any individual or to the public from permanently vacating, discontinuing and
closing said public right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia,
that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly
described as follows:
A variable length and width portion of Shenandoah Avenue, N.W., extending
in a westerly direction from Williamson Road, N.W.,
be, and is hereby permanently vacated, discontinued and closed, and that all right and interest
of the public in and to the same be, and hereby is, released insofar as the Council of the City
of Roanoke is empowered so to do with respect to the closed portion of the right-of-way,
reserving however, to the City of Roanoke and any utility company, including, specifically,
without limitation, providers to or for the public of cable television, electricity, natural gas
or telephone service, an easement for sewer and water mains, television cable, electric wires,
gas lines, telephone lines, and related facilities that may now be located in or across said
public right-of-way, together with the right of ingress and egress for the maintenance or
replacement of such lines, mains or utilities, such right to include the right to remove,
without the payment of compensation or damages of any kind to the owner, any landscaping,
fences, shrubbery, structure or any other encroachments on or over the easement which
impede access for maintenance or replacement purposes at the time such work is undertaken;
such easement or easements to terminate upon the later abandonment of use or permanent
removal from the above-described public fight-of-way of any such municipal installation or.
other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for
the City of Roanoke, a subdivision plat, with said plat combining all properties which would
otherwise be landlocked by the requested closure, or otherwise disposing of the land within
the right-of-way to be vacated in a manner consistent with law, and retaining appropriate
easements, together with the fight of ingress and egress over the same, for the installation and
maintenance of any and all existing utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the land within the right-of-way of the described
portion of Shenandoah Avenue, N.W., upon vacation, shall be conveyed to the Roanoke
Foundation for Downtown, Inc., for the agreed sum of One Dollar ($1.00), and other good
and valuable consideration.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the
City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of the City of Roanoke,
Virginia, as Grantor, and in the name of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such fees and charges as are required by
3
the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia,
where deeds are recorded in said Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FINALLY ORDAINED that if the above conditions have not been met within
a period of twelve (12) months from the date of the adoption of this ordinance, then said
ordinance shall be null and void with no further action by City Council being necessary. ..
ATTEST:
City Clerk.
H:~ORD-CLOS\O-SC-Shen~tW~Iliamson-PH-9- [ ~00
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Roanoke City Council
Regular Agenda Report
September 18, 2000
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Application of the City of Roanoke, to close, discontinue and
permanently vacate a portion of Shenandoah Avenue N.W., as the
same extends in a westerly direction from Williamson Road N.W.
Background:
The section of the public right-of-way of Shenandoah Avenue, N.W., being requested for
closure and vacation extends along the front of the old Norfolk and Southern Railway
passenger station located on the southwest corner of Shenandoah Avenue and Williamson
Road, N.W. The public street right-of-way at this location is approximately 132' wide
(standard right-of-way width for a street of this type is 66'). The applicant is requesting the
closure and vacation of a portion of the excess right-of-way along the southerly side of
Shenandoah Avenue, N.W.
All of the properties abutting upon this section of Shenandoah Avenue, are owned by the
applicant, the Roanoke Foundation for Downtown Inc., and the Norfolk and Southern
Railway Company. Title to the land within a street right-of-way, upon vacation, generally
reverts to, orvests in, the abutting property owners. The applicant requests that the closure
be conditioned on the land being conveyed to the Roanoke Foundation for Downtown Inc.
This application was reviewed by the Planning Commission at its regular meeting of August
17, 2000. No objection or opposition to the request was expressed by any person or
persons in attendance at the meeting.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Considerations:
A major objective of recent downtown plans has been to reshape, improve upon, and to
create a distinct character and image of certain key elements. In a 1997 planning study,
"Outlook Roanoke", these elements were identified as, The Market, The Rail District, The
Financial District, The Courthouse District, The Warehouse District, and Uptown. The
element defined as "The Rail District", encompasses an area centered around Shenandoah
and Norfolk Avenues, extending from Fifth Street to Williamson Road N.W. The study
recommends, among other things, the renovation of the former Norfolk and Western
passenger station into a Visitors Center with related attractions. The passenger station is
located within the Rail District.
The closure and vacation of the described portion of Shenandoah Avenue, N.W., will
facilitate the City's efforts to implement one of the objectives defined in this plan. It will
encourage the reuse of the passenger station property by establishing a proper and more
appropriate alignment of the abutting street right-of-way. This closure and vacation will
have no adverse effect on existing traffic or any future traffic needs in the immediate area.
Appropriate easements for any and all public utilities that may be located in the right-of-
way, will be retained. A plat of survey/subdivision defining the area of closure and the
adjusted boundary of the street right-of-way will also be required to be submitted and
recorded, as a condition to the closure.
Recommendation:
The Planning Commission recommends by a vote of 4-0-1, (with Messrs. Butler and Hill
absent and Mr. Manetta abstaining) that City Council approve the request to close and
permanently vacate the described portion of Shenandoah Avenue N.W., subject to the
following conditions:
Ao
The land within the right-of-way of the described portion of Shenandoah Avenue,
N.W., upon vacation, shall be conveyed to the Roanoke Foundation for Downtown,
Inc., for the agreed sum of one dollar ($1.00), and other good and valuable
consideration.
B°
The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record with the Clerk of the
Circuit Court for the City of Roanoke. Said plat shall combine all properties which
would otherwise be landlocked by the requested closure, or otherwise dispose of
the land within the right-of-way to be vacated in a manner consistent with law, and
retain appropriate easements for the installation and maintenance of any and all
existing utilities that may be located within the right-of-way, along with the right of
ingress and egress.
Upon meeting all other conditions to the granting of the application, the applicant
shall deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a
certified copy of this ordinance for recordation in said Clerk's Office, indexing the
same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of
the Petitioner, and the names of any other parties in interest who may so request,
as Grantees. The applicant shall pay such fees and charges as are required by the
Clerk to effect such recordation.
Upon a certified copy of this ordinance being recorded by the Clerk of the Circuit
Court of the City of Roanoke, Virginia, in said Clerk's Office, the applicant shall file
with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
If the above conditions have not been met within a period of one year from the date
of the adoption of this ordinance, then said ordinance shall be null and void with no
further action by City Council being necessary.
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
ERT
attachments
cc: Assistant City Attorney
'00 ,,u,'l z_, £,11:07
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
APPLICATION OF THE CITY OF )
ROANOKE FOR CLOSURE OF A )
PORTION OF SHENANDOAH )
AVENUE AT WILLIAMSON )
ROAD, NW )
APPLICATION FOR
CLOSING A PUBLIC
STREET
TO THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL:
(1) The City of Roanoke ("Petitioner") applies to have a portion of Shenandoah
Avenue, NW, extending in a westerly direction from Williamson Road, NW, permanently
closed pursuant to Sections 15.2-2006 and 15.2-2008, Code of Virginia, and Section 30-14,
Code of the City of Roanoke (1979), both as amended. This portion of Shenandoah
Avenue, NW, is more particularly described as follows: A variable length and width portion
of Shenandoah Avenue which lies west of Williamson Road, NW, shown on Exhibit A.
(2) All adjacent property is owned by Petitioner, the Roanoke Foundation for
Downtown, Inc., and Norfolk & Western Railway Company. As a condition to closure,
Petitioner intends to convey the vacated right-of-way to the Foundation for the agreed upon
sum of $1.00, and other good and valuable consideration. Closure of this portion of right-of-
way will have no adverse effect on any property or owner.
(3) A list of the property owners whose lots border or abut the subject street is
attached as Exhibit B.
.. WHEREFORE, the City of Roanoke respectfully requests that the above-described
street be permanently closed by the Council of the City of Roanoke in accordance with
Sections 15.2-2006 and 15.2-2008, Code of Virginia, and Section 30-14, Code of the City
of Roanoke, both as amended to date.
Date: ~,,/~7 ~/O O
Respectfully submitted,
CITY OF ROANOKE, VIRGINIA
Darlene L. Burcham
City Manager
2
I:\WPDOCSXPlancom I.l~t
WELLS
Exhibit
5013501
VENUE
3013601
HOTEL ROANOKE
5015602
AVENUE 0
AREA TO BE CLOSED
Exhibit "B"
LIST OF ADJACENT PROPERTY OWNERS
Owner
Tax Number
Roanoke Foundation for Downtown, Inc.
310 First Street, SW
Roanoke, VA 24011
3013603
Norfolk & Western Railway Co.
Attn: L. R. Clingenpeel
Manager, Real Estate
110 Franklin Road, SE
Roanoke, VA 24011
No Tax #
(Tracks)
o
o.
~>
o
zo
AREA
CLOSURE
/
I
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/
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,,. . ~-~. ' .~ ..... - .~.,~..~,
· ',L.~- ' ':. ~.. / ".:", . ?. .-
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REQUESTED FOR
AND VAI~.,'AIIt.//N I
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MAP A
I
!
The Roanoke T~mes
R o a n o k ~!~ i':V ! ~'gt n i a
Affidavit of Publication
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01501615
Shenandoah
Shenandoah Ave. NW
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this _7_y~_day
of September 2000. ~witne~Ds my hand and official
seal.~__~_~~__ .... Notary Public
My commission expires _~ ---~ ~. .
PUBLISHED ON: 09/01 09/08
TOTAL COST: 139.86
Headng'On Monday, September
at WRIiam Ruffner:~.-Milldle
School, located at 3601 Femc-
lift AV~lUe, N.W., on an apl)ii-
lng public right-of-way:
tim1 of Shenandoah Avenue,
N.W., exmndlng .In 8 westerly
dlre6tion from Wllllomson
Road, N.W.
~1~1, ~or I~11¢ ~ In th~
4~0, Munl~l~ml ButMI~. All
parties in interest may appear
on the above date and be
heard on the question.
GIVEN under my hand ttds 28~
.(~501616)
FILED ON; ~-~9/13 / 00
A~ho f~i z ed' Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, September
18, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Cafeteria at William
Ruffner Middle School, located at 3601 Ferncliff Avenue, N.W., on an application to
permanently abandon, vacate, discontinue and close, to the extent the City has any legal
interest in said public right-of-way, the following public right-of-way:
A variable length and width portion of Shenandoah Avenue, N.W., extending
in a westerly direction from Williamson Road, N.W.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 28th day of August
,2000.
Mary F. Parker, City Clerk.
H:~qOTICEX/q-SC-Shenandoah at Williamson-PH-9-18-00
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Ro~moke, Virginia 24011-1536
Telephone: (540) 853-6425
F~x: (540) 853-2027
E-mail: clerk@ci.roanoke.va, us
STEPHANIE M. MOON
D~uty City Cl~tk
October 4, 2000
File #17-132
R. Michael Amyx, Executive Director
Virginia Municipal League
P. O. Box 12164
13 East Franklin Street
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 35092-100200 designating Vice-Mayor William H.
Carder as Voting Delegate and Council Member Linda F. Wyatt as Alternate Voting
Delegate for the Annual Business Session and meetings of the Urban Section of the
Virginia Municipal League and designating a Staff Assistant for any meetings of the Urban
Section to be held in Arlington, Virginia, on October 24, 2000. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, October 2, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Vice-Mayor William H. Carder
Council Member Linda F. Wyatt
Dadene L. Burcham, City Manager
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of October, 2000.
No. 35092-100200.
A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for
the Annual Business Session and meetings of the Urban Section of the Virginia Municipal
League and designating a Staff Assistant for any meetings of the Urban Section.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. For the Annual Business Session of the Virginia Municipal League to be held-
in Arlington, Virginia, on October 24, 2000, and for any meetings of the Urban Section held
in conjunction with the Annual Conference of the League, the Honorable William H. Carder
Vice-Mayor, is hereby designated Voting Delegate, and the Honorable Linda F. Wyatt,
Member of City Council, is hereby designated Alternate Voting Delegate.
2. For any meetings of the Urban Section of the Virginia Municipal League to
be held in conjunction with the League's 2000 Annual Conference, Darlene L. Burcham,
City Manager, shall be designated Staff Assistant.
3. Mary F. Parker, City Clerk, is directed to complete any forms required by the
Virginia Municipal League for designation of Voting Delegate, Alternate Voting Delegate
and Staff Assistant and to forward such forms to the League.
ATTEST:
H:/MEASURES/R-VMLVO.00
City Clerk.
ATTACHMENT C
NOTE: This form is to be returned by localities over 35,000 population. Please remm by
October 13, 2000 to the VML.
URBAN SECTION
DELEGATES, ALTERNATIVES AND STAFF ASSISTANTS
LOCALITY Roanoke. Virginia
(PLEASE TYPE)
INFORMATION SUPPLIED BY ~,-y
TITLE CAW
VOTING DELEGATE
NAME Willtam H, C~Ider TITLE Vtcm-Maynr
ADDRESS 215 Church Avenue- g- W.; Nna] C._ Tmylnr Muntei.nal Rutlding, Roanoke, Virgini
24011
TELEPHONE: BUSINESS (540) 345-8811HOME {540) 342-1704
ALTER]qATE VOTING DELEGATE
NAME Linde F. Wyatt TITLE Member of City Council
ADDRESS 215 Church Avenue~ $. W.~ Noel C. Taylor Municipal Building, Roanoke, Virginia
240.]21
TELEPHONE: BUSINESS -- HOME (540) 366-1420
STAFF ASSISTANT
NAME Darlene L, Burgham TITLE City Manager
ADDRESS 215 Church Avenue. S. W.. Noel C. Taylor ~m~e~pal Ru~ld~ng, Roanoke, Virginia
24011
TELEPHONE: BUSINESS (54o) 853-2333 HOME
ATTACHMENT A
CERTIFICATION OF VOTING DELEGATE
AND ALTERNATE
BUSINESS SESSION
Virginia Municipal League Annual Conference
Arlington County, Virginia
Tuesday, October 24, 2000
Vot~g D~eg~e:
Name William H. Cardar
Title Vice-Mayor
Loca~ty Roanoke~ VirKinia
Altem~e Voting DMeg~e:
Name Linda F. Wya~
T~le Membev of City Council
Locality Roanpke. Virginia
Ce~ified by:
Name Mary F- Parkmr
Return byOctober 13,2000 to:
VirginiaMunicipal League
P.O. Box 12164
Richmond, Virginia 23241
09/13/00 I~D 15:21 FAX 804 343 3758 ~002
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F. WOODR'OW [-{ARRD
]Mr4~IIIIATE PRST PRE~,IDENT
~]ARTINSVILL[~ CIIY ~'"IAflAGEA
Eart B. Revnott~ ]~
F. XECU'UYE DIR[I:IDR
~V~AGAZINE
VIRGINIA TOWN ¢J CI1'¥
P,O. Box ~z~64
13 ~AST I~RAr4KLIN
RICHMONI), VIRGINIA
804/049
F~x: 804/343 3758
E man: o-mailavml.org
~w. vml.org
TO:
FROM:
DATE:
RE:
Key Official
R. Michael Amyx, Executive Director
September 12, 2000
Section Voting Procedures
The city, town and urban sections of the Virginia Municipal League will meet
during the Annual Conference at 10:30 a.m. on Tuesday, October 24, 2000.
Each section will select a chairperson and a vice chairperson. The chairpersons
will serve as members of the VML Executive Committee.
Each locality has one vote in the city and town sections. The urban section uses
a weighted voting procedure explained below.
Any locality that is a regular member of the Virginia Municipal League and that
has a population in excess of 35,000 is automatically a part of the urban section.
Each locality has one vote per 100,000 population rounded to the nearest
100,000. The vote is considered as the expression of the majority of the council
or board of supervisors of the locality. Population is based on the latest Center
for Public Service figures as shown on the back of this page.
The operating procedures of the urban section of the League require that each
locality appoint an official delegate, delegate alternate and staff assistant to the
urban section. The official delegate is the voting representative of their locality
on matters decided by the urban section. Please designate these officials on
Attachment C, which should be returned by October 13, 2000.
The chief elective officer of your locality will be the voting member if Attachment
C is not returned.
SEP-15-2~0 15:55
834 34g 35~8 94~ P.02
09/13/00 WED 15:24 FAX 804 3758 VML ~003
URBAN SECTION
VOTESPERMEMBER
LOCALITY
Alexandria
Arlington
Charlottesville
Chesapeake
Chesterfield
Danville
Fairfax County
Hampton
Henrico
James City
Lynchburg
Newport News
Norfolk
Portsmouth
Prince William
Richmond
Roanoke City
Stafford County
Suffolk
Virginia Beach
TOTALS
POPULATION*
117,900
180,400
37,600
193,700
248,300
50,700
929,200
136,100
245,600
44,800
65,000
179,000
226,900
97,700
260,600
192,500
94,000
89,200
61,700
418,300
VOTES
1
2
1
2
2
1
9
1
2
1
1
2
2
1
3
2
1
1
1
4
41
*Center for Public Service, 1997
$EP-13-2OOO 15:34
99Z
P. 03
CITY OF R O/INOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 10, 2000
File #5-11-137-411
Darlene L. Burcham
City Manager
Roanoke, Virginia
William M. Hackworth
City Attomey
Roanoke, Virginia
Dear Ms. Burcham and Mr. Hackworth:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
October 2, 2000, Council Member Wyatt commended the citizens of the Roanoke Valley
on the way they responded to the tragic death of Mr. Danny Overstreet on Friday,
September 22, 2000. She advised that at a recent meeting of the Legislative Committee,
she requested that the City include legislation in the 2001 Legislative Program adding
sexual orientation to those groups that are included in non-discrimination legislation
policies and procedures. Additionally, she requested that the City Manager and the City
Attorney review the City's policies and procedures to insure that the City is in compliance.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of October, 2000, RANDALL SCOTT was appointed as a
member of the Roanoke Neighborhood Partnership Steering Committei~ to fill the
unexpired term of Mark A. Harris, ending November 30, 2002.
2000.
Given under my hand and the Seal of the City of Roanoke this fifth day of October,
City Clerk
COMMONWEALTH Of VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of October, 2000, MELVIN L. SANDERS, JR. was appointed
as a member of the Board of Trustees, City of Roanoke Pension Plan, for a~ term ending
June 30, 2002.
2000.
Given under my hand and the Seal of the City of Roanoke this fifth day of October,
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 17, 2000
File #110-293
Elizabeth Neu
Director, Economic Development
Roanoke, Virginia
Dear Ms. Neu:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
October 2, 2000, you were appointed as an ex-officio member of the Roanoke Valley
Convention and Visitors Bureau Board of Directors.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
pc~
David L. Kjolhede, Executive Director, Roanoke Valley Convention and Visitors
Bureau, 114 Market Street, S. E., Roanoke, Virginia 24011
Stephanie M. Moon, Deputy City Clerk
H:\councilOOXagenda\header.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 17, 2000
File #15-526
Elizabeth Neu
Director, Economic Development
Roanoke, Virginia
Dear Ms. Neu'
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
October 2, 2000, you were appointed as a City Representative to the First Virginia
Regional Industrial Facility Authority, to fill the unexpired term of Phillip F. Sparks ending
September 24, 2002.
Attached you will find a Certificate of your appointment and an Oath of Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
Ms. Elizabeth Neu
October 17, 2000
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a City Representative to the First
Virginia Regional Industrial Facility Authority.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Gary L. Cutlip, Administrator, Bland County, P. O. Box 510, Bland, Virginia 24315
Chris McKlarney, 507 Wenonah Avenue, Pearisburg, Virginia 24134
Peter Huber, Acting Administrator, Pulaski County, 143 3r~ Street, N. W., Suite 1,
Pulaski, Virginia 24301
R. Cellel Dalton, Administrator, Wythe County, 345 S. Fourth Street, Administration
Building, Suite A, Wytheville, Virginia 24382-2598
Michele M. Cregger, Clerk of Council, Town of Christiansburg, 100 E. Main Street,
Christiansburg, Virginia 24073
Linda M. McGIothin, Clerk of Council, Town of Narrows, 801 Westview Street,
Narrows, Virginia 24124
Patricia Pendergrast, Town Clerk, Town of Pulaski, P. O. Box 660, Pulaski, Virginia
24301
Elizabeth N. Frank, Administrator, Craig County, P. O. Box 308, New Castle,
Virginia 24127
Jeffrey D. Johnson, Administator/Clerk, Montgomery County, P. O. Box 6126,
Christiansburg, Virginia 24068
Mary H. Allen, Clerk of Council, Roanoke County, P. O. Box 29800, Roanoke,
Virginia 24018-0798
Roy I. Llyod, Jr., Clerk of Council, City of Radford, 619 Second Street, Radford,
Virginia 24141
Forest G. Jones, Manager, City of Salem, P. O. Box 869, Salem, Virginia 24153
William H. Parker, Interim Manager/Clerk, Town of Dublin, P. O. Box 1066, Dublin,
Virginia 24084
Judy R. Harrell, Clerk of Council, Town of Pearisburg, 112 Tazewell Street,
Pearisburg, Virginia 24134
Darlene L. Burcham, City Manager, Roanoke, Virginia
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of October, 2000, ELIZABETH NEU was appointed as a City
Representative to the First Virginia Regional Industrial Facility Authority, to fill the
unexpired term of Phillip F. Sparks ending September 24, 2002.
Given under my hand and the Seal of the City of Roanoke this seventeenth day of
October, 2000.
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 17, 2000
File #15-110-407
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia 24016
Dear Mr. Bestpitch:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
October 2, 2000, you were appointed as a member of the Roanoke Valley Area
Metropolitan Planning Organization to fill the unexpired term of Evelyn S. Lander, resigned,
ending June 30, 2002.
Attached you will find a Certificate of your appointment and an Oath of Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
The Honorable William D. Bestpitch
October 17, 2000
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member to the Roanoke Valley Area
Metropolitan Planning Organization.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
J. Lee E. Osborne, Chair, Roanoke ValleyArea Metropolitan Planning Organization,
1401 Franklin Road, S. W., Roanoke, Virginia 24016
Wayne G. Strickland, Secretary, Roanoke Valley Area Metropolitan Planning
Organization, 313 Luck Avenue, S. W., Roanoke, Virginia 24016
Stephanie M. Moon, Deputy City Clerk
H:XcouncilOO\agenda\header.wpd
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of October, 2000, WILLIAM D. BESTPITCH was appointed
as a member of the Roanoke Valley Area Metropolitan Planning Organization, to fill the
unexpired term of Evelyn S. Lander, resigned, ending June 30, 2002.
Given under my hand and the Seal of the City of Roanoke this seventeenth day of
October, 2000.
City Clerk
MARY F. PARKER, CMC
city Cl~rk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
city Clttk
October 6, 2000
File #200-424
Melvin L. Hill, Chairperson
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
October 2, 2000, the question of appointment of a Vision 2001 Comprehensive Plan
Advisory Committee was referred back to the City Planning Commission for further review.
It was requested that the proposed list of names be submitted to Council at its next regular
meeting on Monday, October 16, 2000, at 3:00 p.m., to be held at the Governor's School
Lecture Hall on the Patrick Henry High School Campus.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
pc:
George C. Snead, Jr., Assistant City Manager for Community Development
Evelyn S. Lander, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Roanoke City Department of Planning
and Community Development
~.- ...... Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
,,,.-.-~ ~ ,~ ~4fi0~,flt~3-2344 (Fax) 853-1230
Roanoke City Council
Regular Council Agenda
September 18, 2000
The Honorable Ralph K. Smith, Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Comprehensive Plan Advisory Committee
Background:
Over the past few months, City Council has authorized funding for, and has been briefed on, the
City's development of a new Comprehensive Plan. Hutton Associates, Jinni Benson, and Hill
Studio have been hired to assist the City with this important planning effort.
As part of the planning program and the City's commitment to participatory government, an
intensive citizen participation process has been developed by city staff and members of the Planning
Commission's Long Range Planning Committee. During the next nine months, citizens will have
the opportunity to participate in the development of the plan in many ways, including a Citizens'
Advisory Committee, working Task Teams, and various public workshops. In addition, more
detailed information on the plan, the process, and a public opinion survey will be widely distributed
over the next few weeks.
As the first step in this important planning project, the Planning Commission is recommending that
thirty citizens, along with two Planning Commission members, be appointed by City Council to the
Citizens' Advisory Committee. This Committee represents a broad diversity of persons in our
community who have expressed an interest in serving on the Committee or on working Task Teams.
In late July, information describing Vision 2001 was mailed to various citizens, businesses, civic
organizations, and neighborhood groups. Interested persons were invited to participate in the
project. Over 150 persons responded and expressed interest in working on the Committee and Task
Teams addressing such specific issues as:
housing and neighborhoods,
economic development,
quality of life (parks and recreation, environment, historic resources),
infrastructure (transportation, utilities, technology),
people (education, health, human services, libraries),
public services (police, fire, emergency services, code enforcement, solid waste
management), and
city design.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
On August 28, 2000, the Planning Commission held a special meeting to review the applications
received and make recommendations for the Citizens' Advisory Committee for formal appointment
by City Council. The Commission's recommendations and the qualifications of these nominees are
included as Attachment 1 to this report.
Considerations:
The Planning Commission placed special emphasis on recommending Advisory Committee
members who were representative of a diversity of community interests, cultures, ages, gender, and
neighborhoods. Working Task Team membership will be open to any citizen who wishes to
participate.
The Citizens' Advisory Committee also includes an executive committee comprised of the Chair,
Vice-Chair, and Chairs of each of the working Task Teams which will serve an important role in
that it will be heavily involved in development of issues and strategic planning for implementing
future policies and programs.
Any applicant who was not selected to serve on the Citizens' Advisory Committee will be asked to
serve on a working Task Team. These working teams will include a Planning Commission
member, planning staff, relevant city staff with expertise in that area, and any citizens who wish to
participate.
The first Vision 2001 city wide forum is scheduled for October 10, 2000, fi:om 7:00 p.m. to 9:30
p.m., at the Civic Center Exhibit Hall. The Planning Commission would like to schedule a work
session with the Citizens' Advisory Committee and working Task Teams on October 14, 2.000.
Recommendation:
Planning Commission recommends that City Council appoint the thirty citizens and two Planning
Commission members identified in Attachment 1 to the Vision 2001 Citizens' Advisory Committee.
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
MLH:ESL:mpf
attachment
cc: Darlene Burcham, City Manager
William Hackworth, City Attorney
George C. Snead, Jr., Assistant City Manager for Community Development
Evelyn S. Lander, Agent, Roanoke City Planning Commission
ATTACHMENT 1
Vision 2001 Advisory Committee:
Planning Commission Recommendation
4.
5.
6.
7.
8.
9,
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21
22.
23.
24.
25.
26.
27.
28.
29.
30.
32.
Walter Rugaber (Chair)
Brenda L. McDaniel (Vice-Chair)
~ (Housing and Neighborhoods Chair)
Frederick M. Williams (Infrastructure Chair)
~ (Public Services Chair)
Steve Lemon (Economic Development Chair)
Paula L. Prince (People Chair)
Talfourd H. Kemper, Jr.(Quality of Life Chair)
Kevin A. Deck (City Design Chair)
Matthew Kennel
Dan Smith
Tom Pettigrew
Daniel E. Karnes
Susan L. Willis
Jeanne H. Pedigo
Patrick N. Shaffner
J. Lee E. Osborne
Pearl Fu
John P. Bradshaw, Jr
David W. Davis III
Beth Doughty
James M. Turner, Jr
Kevin Kays
~e
Jeannette D.~ns
Erin Garvin
Mark McConnel
Brian M. Shepard
Richard Rife (Planning Commission Member)
Robert Manetta (Planning Commission Member)