HomeMy WebLinkAboutCouncil Actions 09-18-00WHITE
35054
ROANOKE CITY CO UNCIL
REGULAR SESSION
September 18, 2000
12:00p. m.
WYNDHAM ROANOKE HO TEL
2801 HERSHBERGER ROAD, N. W.
1. Call to Order--Roll Call. All Present.
The meeting was declared in recess at 1:35 p.m., to be reconvened at
3:00 p.m., in the William Ruffner Middle School Cafeteria, 3601 Ferncliff
Avenue N. W., City of Roanoke.
ROANOKE CITY CO UNCIL
REGULAR SESSION
September 18, 2000
3:00p. tn.
WILLIAM R UFFNER MIDDLE SCHOOL
CAFETERIA
3601 FERNCLIFF,4 VENUE, N. W.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. All Present.
The Invocation was delivered by Council Member C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Today's meeting will be aired on Channel 3 on Thursday, September 21,2000,
at 7:00 p.m., and Saturday, September 23, 2000, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKE.VA.US, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
PRESENTATIONS:
A resolution memorializing the late Judith M. Hackworth.
Adopted Resolution No. 35054-091800. (7-0)
File #80-83-367
A resolution memorializing the late Judge Fitzpatrick.
Adopted Resolution No. 35055-091800. (7-0)
File #80-367
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the Financial Planning Session of City Council held on
Saturday, March 4, 2000; and regular meetings of City Council held on
Monday, April 3, 2000, and Monday, April 17, 2000.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as written.
C-2
A communication from Evelyn S. Lander tendering her resignation as
a member of the Metropolitan Planning Organization of the Roanoke Valley-
Alleghany Regional Commission.
RECOMMENDED ACTION:
File #15-110-236
Receive and file the
accept the resignation.
communication and
C-3
Qualification of Evelyn F. Board as a member of the Human Services
Committee for a term ending June 30, 2001.
RECOMMENDED ACTION: Receive and file.
File #15-110-318
4
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
ae
Request to present Cost Collection Department results for fiscal year
1999-2000. The Honorable Donald S. Caldwell, Commonwealth's
Attorney.
Received and filed.
File #133
4. PETITIONS AND COMMUNICATIONS:
A communication from the Honorable William D. Bestpitch, Council
Member, with regard to adoption of a measure lending the City's
support to the National League of Cities Campaign to promote Racial
Justice, which will be launched on September 20, 2000, in Washington,
D.C.
Adopted Resolution No. 35056-091800 (7-0)
File #11-132-228
A communication from the Honorable Arthur B. Crush, III, Clerk of
Circuit Court, recommending acceptance of grant funds, in the amount
of $43,965.00, from the Compensation Board Technology Trust Fund
for upgrades to current recordation equipment; and a report of the City
Manager concurring in the recommendation.
Adopted Budget Ordinance No. 35057-091800 and Resolution No.
35058-091800 (7-0)
File #60-103-214-236-472
Co
A communication from the Roanoke City School Board requesting
appropriation of funds to various school accounts; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Budget Ordinance No. 35059-091800. (7-0)
5
File #60-467
do
A communication from the Roanoke City School Board requesting
adoption of a resolution in connection with the issuance of General
Obligation Qualified Zone Academy Bonds, in an aggregate principal
amount not to exceed $1,291,618.00, for renovations at the Roanoke
Academy for Mathematics and Science.
Adopted Resolution No. 35060-091800 (7-0)
File #53-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
A report recommending execution of a contract with Wilbur
Smith Associates, Inc., for consultant services in connection with
the Riverside Centre for Research and Technology Interchange
Justification Report, in the amount of $145,162.00; and transfer
of funds in connection therewith.
Adopted Budget Ordinance No. 35061-091800 and Resolution
No. 35062-091800. (7-0)
File #20-60-405-440-450
e
A report recommending adoption of a measure to update the
regulation of solid waste collection.
Adopted Ordinance No. 35063-091800. (7-0)
File #24-144
A report concurring in a recommendation of a committee that the
bid of SCL A-1 Plastics LTD, for supplying 27,000 recycling
containers to the City, in the amount of$121,230.00, be accepted;
that all other bids be rejected; and appropriation of funds in
connection therewith.
Adopted Budget Ordinance No. 35064-091800 and Ordinance
No. 35065-091800. (6-1, Council Member Wyatt voted no)
File #60-282-472
A report recommending appropriation of funds, in the amount of
$57,928.00, in connection with the Forfeited Property Sharing
Program.
Adopted Budget Ordinance No. 35066-091800. (7-0)
File #5-60
A report recommending appropriation of$ 9,000.00 in connection
with acceptance of an assistive technology grant by the Library
of Virginia, which will be used to purchase eight 21-inch
computer monitors.
Adopted Budget Ordinance No. 35067-091800. (7-0)
File #60-236-323-472
A report recommending authorization to continue services of the
Outstationed Eligibility Worker at the Health Department, in the
amount of $32,327.00; and appropriation of funds in connection
therewith.
Adopted Budget Ordinance No. 35068-091800 and Resolution
No. 35069-091800. (7-0)
File #22-60-72
e
REPORTS OF COMMITTEES:
ao
A report of the City Planning Commission recommending appointment
of 30 citizens and two City Planning Commission members to the
Vision 2001 Citizens' Advisory Committee. Melvin L. Hill,
Chairperson.
Referred to the City Manager for study and report to Council.
File #110-200-405
7. UNFINISHED BUSINESS: NONE.
ge
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ao
Ordinance No. 35047, on second reading, authorizing extension of the
term of the existing lease between the City of Roanoke and the Jefferson
Center Foundation, Ltd., to provide for a new term ending May 31,
2041, for property known as the Jefferson Center.
Adopted Ordinance No. 35047-091800. (7-0)
File #166-337-373
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council adopted a motion to convene in closed session, pursuant to
Section 2.1-344(A)(1), Code of Virginia (1950), as amended, to
discuss a matter with regard to reappointment of Council-
Appointed Officers.
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10.
OTHER HEARING
MATTERS:
OF CITIZENS
UPON PUBLIC
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
CERTIFICATION OF CLOSED MEETING. (7-0)
The following Council-Appointed Officers' terms of two years, each,
ending September 30, 2002:
Director of Finance -
City Attorney -
City Clerk -
Municipal Auditor -
James D. Grisso
William M. Hackworth
Mary F. Parker
Robert H. Bird
File #1-38-83-209
The meeting was declared in recess at 5:05 p.m., to be reconvened at
7:00 p. m. in the William Ruffner Middle School Cafeteria, 3601 Femcliff
Avenue, N. W., City of Roanoke.
9
ROANOKE CITY CO UNCIL
REGULAR SESSION
September 18, 2000
7:00p. m.
WILLIAM R UFFNER MIDDLE SCHOOL
CAFETERIA
3601 FERNCLIFF A VENUE, N. W.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Council Member Harris was absent.
The Invocation was delivered by Council Member William D. Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
Welcome.
Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, September 21,
2000, at 7:00 p.m., and Saturday, September 23, 2000, at 4:00 p.m.
l0
Ae
PUBLIC HEARINGS:
Public hearing on a request of Jack M. Allara, II, and Marla D.
Allara, to substitute proffered conditions on a certain tract of land
containing 0.40 acre, more or less, lying at the southeast comer of
the intersection of Peters Creek Road and Lewiston Street, N. W.,
located at 3509 Peters Creek Road, designated as Official Tax No.
6421133; and repealing the proffered conditions accepted in
Ordinance No. 29414 adopted on January 17, 1989. Edward A. Natt,
Attorney, Spokesperson.
Adopted Ordinance No. 35070 on first reading. (6-0)
File #51
Public hearing on a request of Azile S. DelPierre and Robert C.
Crawford, Jr., that certain property located at 3806 Thirlane Road, N.
W., designated as Official Tax No. 6520105, be rezoned from RA,
Residential Agricultural District, to LM, Light Manufacturing
District, subject to certain conditions proffered by the petitioner. C.
Cooper Youell, IV, Attorney, Spokesperson.
Adopted Ordinance No. 35071 on first reading. (6-0)
File #51
Public hearing on a request of Adam J. Cohen to amend Section
36.1-25, Definition, to include a definition for a single-family
attached dwelling; and Section 36.1-127, special exception uses in
the RM-2, Residential Multi-family, Medium Density District, and
Section 36.1-186, special exception uses in the C- 1, Office District,
Chapter 36.1, ~, of the Code of the City of Roanoke (1979), as
amended, to permit single-family attached dwellings by special
exception. Adam J. Cohen, Spokesperson.
Deferred until the regular meeting of Council on Monday,
October 16, 2000, at 7:00 p.m., at Fallon Park Elementary
School.
File #24-51
Public hearing to consider adoption of a resolution, or resolutions,
approving issuance by the City of its general obligation bonds, in an
amount estimated not to exceed $1,900,000.00 for the purpose of
financing certain capital improvements in connection with Preston
Park Primary School; in an amount estimated not to exceed
$1,900,000.00 for the purpose of financing certain capital
improvements in connection with Grandin Court Elementary School;
and in an amount estimated not to exceed $2,750,000.00 for the
purpose of financing certain capital improvements in connection with
Garden City Elementary School. George J. A. Clemo, Attorney.
The public hearing was conducted. No formal action was taken.
File #53-217-467
Public hearing on a request of the City of Roanoke for determination
that proposed street and alley closures in the Greater Roanoke
Gainsboro Redevelopment Areas, as well as public infrastructure
improvements illustrated in the Henry Street Master Plan, are
substantially in accord with the City' s adopted Comprehensive Plan.
Darlene L. Burcham, City Manager.
Adopted Resolution No. 35072-091800. (6-0)
File #432-511-514
Public hearing on a request of the City of Roanoke that a variable
length and width portion of Shenandoah Avenue, N. W., extending
in a westerly direction from Williamson Road, N. W., be
permanently vacated, discontinued and closed. Darlene L. Burcham,
City Manager.
Adopted Ordinance No. 35073 on first reading. (6-0)
File #514
12
o
Public hearing on a request of the City of Roanoke for consideration
ora proposed amendment to Section 36.1-393, Neighborhood Design
District, Chapter 36.1, Zoning, Code of the City of Roanoke (1979),
as amended, to provide for design standards for new construction
that will apply to any neighborhood that is zoned ND, Neighborhood
Design District. Darlene L. Burcham, City Manager.
The matter was referred back to the City Planning Commission
for further study, report and recommendation.
File #24-51
o
Public hearing on a request of the City of Roanoke for consideration
of a proposed amendment to Chapter 32, Taxation, of the Code of the
City of Roanoke (1979), as amended, to repeal Article VII, Tax on
Purchase of Utility Services; to enact a new Article VII. 1, Tax on
Purchase of Utility Services, and to amend Section 19-76, Public
Service Companies, as amended, to comply with recently passed
legislation by the Virginia General Assembly deregulating the
electric and gas industries in the State. Darlene L. Burcham, City
Manager; and James D. Grisso, Director of Finance.
Adopted Ordinance Nos. 35074 and 35075 ar- 5r~-'_ _--_~=-_'-:--~;. (6-0)
File #24-79-137-330
B. OTHER HEARING OF CITIZENS:
The following persons addressed Council in connection with the death of
Mr. James Minor, who lost his life as the result of injuries he sustained in
a motorcycle accident on September 10 after alluding police officers who
were trying to stop him for speeding. They requested an investigation of
the Police Department through appointment of a citizen review panel.
Wayne Jones - 127 Patton Avenue, N. E.
Robert D. Gravely - 1412 Moorman Road, N. W.
Martin Jeffrey - 517 Rutherford Avenue, N.W.
Carolyn Bumbry - 2042 Gandy Drive, N. W.
Cameron Wright - 2101 Andrews Road, N. W.
Lex Hairston - 236 Cherry Hill Road, N. W.
Maxine Joiner - 1705 Lonna Drive, N. W.
Eric Minor - 819 7th Street, N. W.
Mondrego Minor- 3000 Gary Lane
The Reverend Joe Mayo - 501 19th Street, N. W.
Margaret Patterson - 414 4th Street, S. W.
Bishop Manns - 627 Orange Avenue, N. W.
Carlisa Ford-Minor - 1916 Melrose Avenue, N. W.
File #66-5
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
THE MEETING OF ROANOKE CITY COUNCIL WAS DECLARED IN
RECESS UNTIL MONDAY, SEPTEMBER 25, 2000, AT 5:00 P. M., AT
WHICH TIME CITY COUNCIL AND STAFF WILL PARTICIPATE IN
A TOUR OF THE WASHINGTON PARK NEIGHBORHOOD AND THE
ABUTTING PORTION OF THE WILLIAMSON ROAD
NEIGHBORHOOD.
14
IN THE COUNCIL OFTHE CITY OF ROANOKE, VIRGINIA,
The 18th day of September, 2000.
No. 35054-091800.
A RESOLUTION memorializing the late Judith M. Hackworth.
WHEREAS, Judith M. Hackworth passed away in Roanoke on September 8, 2000;
WHEREAS, Ms. Hackworth, a native of Maryville, Tennessee, received a Bachelor's Degree in
Education from the University of Tennessee and a Master's Degree in Guidance Counseling from the
University of Virginia;
WHEREAS, Ms. Hackworth was a tireless volunteer in the public schools which her children
attended, in her church, and with various public service organizations;
WHEREAS, Ms. Hackworth loved working with children and served for many years as the Director
of Religious Education for her church and, at various times, as a public school teacher, a rehabilitation
counselor, and, at the time of her passing, as a guidance counselor in a neighboring public school division;
WHEREAS, Ms. Hackworth, with a keen love of the out-of-doors as well as of more contemplative
activities such as reading and gardening, was a devoted wife and mother who lived her life to the fullest;
WHEREAS, Ms. Hackworth who never met a stranger leaves a number of devoted friends in the
Roanoke area and in other parts of the country in which she has lived; and
WHEREAS, this Council desires to take special note of Ms. Hackworth's passing and to pay respect
to her memory.
THEREFORE, be it resolved by the Council of the City of Roanoke that Council adopts this means
of expressing its deepest regrets at the passing of Judith M. Hackworth and extends to her husband Mr.
William M. Hackworth, City Attorney, and their children, Andrew and Elizabeth, the most sincere sympathy
of this Council.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: ¢lerk@¢i.roanoke.va. us
STEPHANIE M. MOON
Deputy City Clerk
September 26, 2000
File #80-367
Mrs. Beverly T. Fitzpatrick, Sr.
2425 Nottingham Road, S. E.
Roanoke, Virginia 24014
Dear Mrs. Fitzpatrick:
I am enclosing copy of Resolution No. 35055-091800 memorializing the late Beverly
Thomas Fitzpatrick, Sr., beloved civic leader and former judge of the City's Municipal and
General District Courts. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, September 18, 2000.
The citizens of the City of Roanoke and the Members of Roanoke City Council send their
deepest sympathy. Judge Fitzpatrick was, indeed, an extraordinary man.
With warmest personal regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of September, 2000.
No. 35055-091800.
A RESOLUTION memorializing the late Beverly Thomas Fitzpatrick, Sr., beloved civic
leader and former judge of the City's Municipal and General District Courts.
WHEREAS, the members of Roanoke City Council have learned with sorrow of the passing
of Judge Beverly Thomas Fitzpatrick, Sr., on September 16, 2000.
WHEREAS, a native of Roanoke, Judge Fitzpatrick graduated from Jefferson High School
and received his undergraduate and law degrees from Washington and Lee University. He served as
a U.S. Navy officer during World War II, serving in both the Atlantic and Pacific theatres.
Thereafter, he served as Assistant Commonwealth's Attorney of the City of Roanoke for five years.
WHEREAS, Judge Fitzpatrick served as Chief Judge of the City's Municipal Court from
1954 to 1973 and Chief Judge of the 23ra General District Court from 1973 to 1980.
WHEREAS, as a jurist, Judge Fitzpatrick was compassionate, fair and attentive to the needs
of all. He initiated and ran for 13 years the Honor Court for Alcoholics, a rehabilitation program
which is credited with saving the lives of many persons.
WHEREAS, Judge Fitzpatrick served as president of the Association of County and
Municipal Judges of Virginia and of the General District Courts' Judicial Conference of Virginia.
and throughout his professional career, he served on many local and state boards.
WHEREA. S, upon his retirement, Judge Fitzpatrick continued to devote time and energy to
the City of Roanoke. After leading the effort to create downtown' s Roanoke War Memorial, he spent
10 years raising funds to renovate the building that housed his alma mater, Jefferson High School.
H:~MEASURESV-fitzpatdck091800
As president of the Jefferson Center Foundation, Judge Fitzpatrick raised almost $2 million to make
the Jefferson Center a home to cultural and community service organizations.
WHEREAs, throughout his lifetime, Judge Fitzpatrick received numerous honors and
awards, including the Chamber of Commerce's "Father of the Year for Religious Activities" Award,
the Roanoke Jaycees' "Distinguished Citizen Award" and, with his wife, the Multiple Sclerosis
Society's "Silver Hope Award" for outstanding community service. He was a ruling elder at Second
Presbyterian Church, where he taught Sunday School for 22 years.
WHEREAS, Judge Beverly T. Fitzpatrick has been called one ofRoanoke's most outstanding
citizens of the century. As one of the Judge's own sons so eloquently stated, he was an outstanding'
soul, a man without equal.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council adopts this resolution as a means of recording its deepest regret and
sorrow at the passing of Judge Beverly Thomas Fitzpatrick, Sr., and extends to his wife, Helen
Chewning Fitzpatrick; his sons, Beverly Thomas Fitzpatrick, Jr., Broaddus Chewning Fitzpatrick
and Eric Estes Fitzpatrick; his daughters-in-law, Shirley and Luann, and to all other family members,
the deepest sympathy of this Council.
2. The City Clerk is directed to forward an attested copy of this resolution to Judge
Fitzpatrick's widow, Mrs. Helen Chewning Fitzpatrick.
ATTEST:
City Clerk.
H:hMEAS URES~r-fitzpatrick091800
FINANCIAL PLANNING SESSION ........... ROANOKE CITY COUNCIL
March 4, 2000
8:30 a.m.
The Council held its Financial Planning Session on Saturday, March 4, 2000,
in the Director's Conference Room, Second Floor, Roanoke Regional Airport, with
Mayor David A. Bowers presiding.
PRESENT: Council Members C. Nelson Harris (arrived at 11:30 a.m.), W. Alvin
Hudson, Jr., Carroll E. Swain, James O. Trout, William White, Sr., Linda F. Wyatt and
Mayor David A. Bowers .................................................................................. 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; Mary F. Parker, City Clerk; Robert H. Bird, Municipal Auditor;
and Willard N. Claytor, Director, Real Estate Valuation.
OTHERS PRESENT: Kit B. Kiser, Director, Utilities and Operations; Glenn D.
Radcliffe, Director, Human Development; Robert K. Bengtson, Acting Director, Public
Works; George C. Snead, Jr., Director, Public Safety; Diane S. Akers, Budget
Administrator; Sherman M. Stovall, Budget/Management Analyst; Jesse A. Hall,
Deputy Director of Finance; Alicia Stone, Financial Systems Accountant; Ann H.
Allen, Manager, Accounting Services; and Loretta S. Spencer, Budget/Management
Analyst.
The City Manager advised that the input of Council is necessary as the City
moves into the next budget cycle, and the Financial Planning Session will set the
stage for how the City will operate and execute its future plans.
The Director of Finance advised that the capital plan is one of the more
significant plans adopted by Council, and estimated cost of project completion is
summarized as follows:
Buildings
$ 29,453,839.00
Economic Development
$ 34,776,114.00
Parks $ 9,064,546.00
Schools $ 22,825,000.00
Storm Drains
$ 53,937,070.00
Streets Sidewalks and Bridges
$ 58,891,544.00
Grand Total - Capital Fund
$208,948,113.00
171,860,764.00
37,087,349.00
Proprietary Funds:
Civic Center
Sewage Treatment Fund
Water Fund
2,170,299.00
28,744,415.00
1,436,000.00
Total Proprietary Funds
$ 32,350,714.00
Grand Total - All Funds
Current CIP
$241,298,827.00
(For full text, see Exhibit I in document entitled Capital Improvement Program Fiscal
Years 2000-2004, hereinafter referred to as workshop notebook, on file in the City
Clerk's Office.)
Ms. Akers reviewed unfunded capital project requests, which are listed as
Priority II and are not recommended for funding at this time; however, the projects
will continue to be evaluated on a recurring basis and recommended to Council for
programming as project priority and funding availability dictates, totaling
$233,548,860.00.
(For full text, see Exhibit 2 in workshop notebook on file in the City Clerk's Office.)
The City Manager addressed basic infrastructure needs for fiscal year 2000-
2004, representing projects that need to be recommended to Council for funding
over the next five years:
Police Building, Phase II
Regional Pound Facility
Roanoke Centre for Industry and Technology - (RClT)
Other Economic Development Needs
Parks Master Plan
High School Facility Study
Storm Drain Program
Corp. of Engineers Mapping Project
Curb, Gutter and Sidewalk Program
Total
$6,300 000.00
1,000 000.00
2,592 349.00
10,000 000.00
7,000 000.00
250 000.00
2,000 000.00
1,200 000.00
1,033,075.00
$ 31,375,424.00
There was discussion with regard to funding capital requests out of cycle, and
some members of Council suggested that Council should establish guidelines
pertaining to funding such requests and the feasibility of holding a CIP workshop
in the fall of each year to prioritize funding requests well in advance of the City's
budget cycle. The City Manager advised that whenever Members of Council receive
requests for out of cycle funding, she would ask that Council encourage those
citizens to submit their requests in writing to be included in discussions with
Council at the appropriate time.
The City Manager referred to other unfunded projects that staff believe should
be funded at some point in fiscal year 2005 and beyond, as follows:
Buildings:
New Fire/EMS Stations
New Main Library
Long Range Facilities Plan
One Stop Shop for Human Services
Courts Building Additions
Municipal Complex Renovations
Civic Center Capital Maintenance/Parking Garage
Economic Development:
Interior Improvements to Virginia Museum of Transportation
Parks:
Parks Master Plan Projects
Satellite Maintenance Facilities
New Neighborhood Parks
Regional/Community Parks Improvements
Beautification Program for Major Access Routes
Schools:
High School Improvements
Patrick Henry
William Fleming
Streets, Sidewalks and Bridges:
Arterial Street Lighting Improvement Program
Installation of New Traffic Signals
In regard to library improvements, the City Manager advised that after
meetings with the Chairperson of the Roanoke City Public Library Board, the Library
Foundation, the City Librarian and the City's Director of Human Resources, she is
of the opinion that the issue of where the main library should be located has not
been adequately addressed, although its current location is not the best location.
She stated that there is not an adequate constituency for the library to justify major
changes at this time, therefor, she would propose to take the next two - three years
to develop the necessary library constituency before making any major
recommendations for changes. She stated that certain cosmetic changes are in
order in the range of $100,000.00 to begin the process of~ making the physical
changes that will cause the library to be more appealing and user friendly.
The City Manager advised that she has pledged her support to the
Superintendent of Schools in regard to a pilot project to extend operating hours of
some of the school libraries, which will require coordination of operating hours of
neighborhood libraries with school libraries to prevent duplication of services. She
stated that an attempt will be made to integrate the school library system with the
public library system which is the reason that the main library was not included as
a part of the 2000-04 list of projects. She called attention to other planning needs
in downtown Roanoke, such as the location of a parking facility, and a downtown
hotel, all of which involve a comprehensive planning process for the library over the
next several years.
There was discussion in regard to renovations to the Virginia Room in the
main library; whereupon, the City Manager pointed out that improvements are almost
complete and she would continue to review the needs of the Virginia Room.
Ms. Wyatt suggested that staff from the City's Department of Technology be
assigned to City libraries to assist citizens in learning to use computers.
Ms. Allen reviewed debt capacity determinants, as follows:
Current Debt Outstanding:
Ability to fund new debt issues
additional revenues
expenditure relocations through re-engineering
Importance of having a funding strategy:
Increasing debt capacity, along with exploring alternative funding sources, is
crucial to funding future capital projects
She also reviewed a chart on debt service for fiscal year 2000-2014.
(For full text, see page 11 of the workshop notebook.)
Ms. Allen reviewed a chart on project debt service for fiscal year 2000-2006,
which is inclusive of the next major general obligation bond issue and one high
school issue. She advised that in order to afford a $31.4 million general obligation
bond issue in 2003, there would need to be a $375,000.00 annual increase in debt
service starting in fiscal year 2001; and to afford a $31.4 million general obligation
bond issue in 2003 and a $17.5 million general obligation bond issue in 2005, there
would need to be a $470,000.00 annual increase in debt service starting in fiscal year
2001.
The Mayor inquired as to what the ratio of debt service to general fund
expenditures would become should the City issue approximately $31.4 million of
general obligation bonds in 2003 and approximately $17.5 million of general
obligation bonds in 2005 for the General Fund contribution toward renovations at
Patrick Henry High School; whereupon, with the concurrence of the Mayor, the
Director of Finance advised that he would compile the information and respond at
a later date.
Ms. Allen reviewed a comparison of debt service and bonded debt between
Roanoke, Alexandria, Lynchburg, Portsmouth, Richmond, Salem and Roanoke
County.
(For full text, see pages 15 and 16 of the workshop notebook on file in the City
Clerk's Office.)
Mr. Hall reviewed revenue highlights/economic trends, i.e:
Low unemployment
Inflation concerns
Currently less than two per cent
Strong real estate market
Rising interest rates
Mortgage
Municipal bonds
Increased Internet business
Increasing regional competition
State infringement on local taxing authority
Meals tax
E911
BPOL
Personal property
He reviewed a chart on general fund - local tax revenue and a chart depicting
a general fund preliminary revenue increase of $6,229,938.00 based on project dollar
growth in the real estate tax, personal property tax, sales tax, utility tax, BPOL,
meals tax, intergovernmental and all other.
(For full text, see pages 20 and 21 of the workshop notebook on file in the City
Clerk's Office.)
Mr. Hall reviewed revenue highlights in local taxes in regard to the real estate
tax which shows an average growth of 3.4 per cent, a projected dollar growth of
$1,363,215.00 in fiscal year 2001, for a 3.15 per cent projected growth in fiscal year
2001. He also reviewed figures in connection with the real property tax freeze for
elderly/disabled homeowners which are proposed to increase from $415,622.00 in
fiscal year 2000 to $559,785.00 in fiscal year 2001, for a 37 per cent increase;
agriculture which is anticipated to decrease from $63,386.00 in fiscal year 2000 to
$48,415.00 in fiscal year 2001, for a 24 per cent decrease; property rehabilitation
which will increase from $121,000.00 in fiscal year 2000 to $166,094.00 in fiscal year
2001, for a 37 per cent increase; and property rehabilitation which will increase from
$121,000.00 in fiscal year 2000 to $166,094.00 in fiscal year 2001, for a 37 per cent
increase.
Ms. Wyatt requested information on the financial impact to the City of
increasing the income levels for tax exempt status for elderly/disabled homeowners
to the State maximum allowable limit.
Council Member Swain spoke in support of reducing the real estate tax rate,
while enacting certain tradeoffs such as increasing the City's cigarette tax, or the
City motor vehicle decal tax.
The City Manager advised of a study which is underway by City staff with
regard to reducing the percentage of improvements for homeowners to receive a tax
abatement for property rehabilitation, which would encourage citizens to make home
improvements.
Mr. Hall reviewed revenue highlights regarding personal property tax, advising
that fiscal year 2001 projected dollar growth is $2,122,000.00, or 10.02 percent; fiscal
year 2000 revenues are anticipated to exceed the budget; revenues were budgeted
conservatively based on Iow growth in fiscal year 1998; fiscal year 1998 was the year
of change from the "Red Book" to the NADA assessment book and fiscal year 2001
will be the fourth year of "No Car Tax" program, with the State to reimburse localities
for 70 per cent of personal property tax on qualifying vehicles. He also reviewed
intergovernmental revenues, advising that fiscal year 2001 projected dollar growth
is $549,197.00, or a projected fiscal year 2001 per centage growth of 1.24 per cent.
He explained that the Jail Block grant deceased $479,000.00, or 25.75 per cent, jail
recovered costs will decrease approximately $350,000.00; House Bill 599 revenue
increased $341,282.00, or 8.28 per cent; and Juvenile Detention Home Block Grant
funds of approximately $580,000.00 will be received by the Roanoke Valley Detention
Commission instead of the City.
Mr. Grisso reviewed potential revenue initiatives for the following taxes: real
estate, utility consumer, cigarette, transient room, admissions, meals, E-911, motor
vehicle decal, cable television utility depicting current rate, maximum rate and rate
change impact.
(For full text, see page 26 of the workshop notebook on file in the City Clerk's
Office.)
Ms. Wyatt suggested that the City investigate the feasibility of enacting a tax
on cable television.
Mr. Grisso advised that the real estate tax rate reduction of $1.25 to $1.21 per
$100.00 of assessed value from 1994 to 1999 had an impact of approximately
$1,588,000.00 annually based on current year assessments; tax freeze income limits
were raised in fiscal year 1994, fiscal year 1996 and fiscal year 1998 from $22,000.00
to $27,000.00 and the net worth limit increased from $75,000.00 to $80,000.00. He
called attention to the personal property tax phase out in 1998-2002 which provided
an average relief of $62.00 in 1999, as estimated $107.00 in 2000 and $158.00 in 2001.
He stated that there is no sales tax on non prescription drugs, effective July 1, 1998,
reflecting a statewide savings of $17.25 million annually to citizens; and a proposed
reduction of sales tax on groceries from 4.5 cents to 2.5 cents over the next four
years beginning July 1, 2000, will generate a statewide savings to citizens totaling
$240 million annually when fully phased in.
Ms. Akers reviewed a chart on general fund expenditures by function and
category.
(See charts on pages 29 and 30 of the workshop notebook on file in the City Clerk's
Office.)
Ms. Akers advised that general fund expenditures for fiscal year 2000 are
monitored monthly by both department managers and the Office of Management and
Budget; as of December 31, 1999, 50.9 per cent of the budget had been obligated;
most expenditures are on target for the fiscal year; mid year expenditure revenue
identified some expenditures which will require the reallocation of funding; and the
following four exceptions were noted:
Comprehensive Services Act - $300,000.00
Due to the increased need to provide mandated services to school
special needs children.
Environmental Affairs Program - $200,000.00
Due to requirements to administer an environmental management
program and community projects.
Solid Waste Management tipping fees for bagged leaf program - $97,000.00
Bagged leaves must now be taken to the landfill.
Architectural and engineering fees for Phase II of Police Building -
$300,000.00.
Funding to begin design work on Phase II of Police building.
Funding sources will be identified and reports will be presented for
Council approval in March and April.
Ms. Wyatt referred to the $97,000.00 in solid waste management for tipping
fees for the bagged leaf program, and requested a cost comparison between bagged
leaves and recycled leaves. The City Manager advised of the potential of a bulk leaf
collection program on a regional basis, and staffwill provide Council with a briefing
at a later date.
Ms. Akers advised that there will be a general fund revenue increase of
$6,229,938.00, which is proposed to be allocated as follows: City Schools
$1,445,339.00, State Targeted and Local Match - $989,189.00, Maintenance of Effort -
$818,537.00, Priority Items -$2,976,873.00.
Ms. Akers explained that priority funding items for fiscal year 2001 include the
following:
Employee Pay and Benefits - $1,875,000.00
ICMA Match Increase - $175,000.00
Health Insurance Premium Increase - $560,000.00
Landfill Tipping Fees for Leaf Disposal - $100,000.00
CIS Support and Maintenance - $197,000.00
Fixed Asset Maintenance - $125,000.00
Environmental Management Program - $100,000.00
Library Media Center Pilot Project - $125,000.00
Transfer of CDBG Administrative Costs to General Fund - $250,000.00
The City Manager advised that a large amount of Community Development
Block Grant funds are earmarked for administrative expenses; therefore, she has set
a goal for staff, over the next three to five years, to remove as much administrative
expenses as possible from the CDBG budget, with $250,000.00 proposed for
removal in the upcoming fiscal year. She stated that salaries of Office of Grants
Compliance employees will be targeted for fiscal year 2001, thereby enabling more
funds to go into neighborhood activities.
Ms. Akers reviewed additional priority funding items for fiscal year 2001, as
follows:
Adjustment in Jail Recovered Costs - $266,700.00
Cultural/Human Services - $39,239.00
Funding for Future Debt Service:
Curb, Gutter and Sidewalk - $100,000.00
Victory Stadium Capital Funding -$300,000.00
Greater Gainsboro Parking Garage - $250,000.00
Additional Debt Service - $100,000.00 to $470,000.00
Other Supplemental Items - $1,000,000.00
Ms. Akers reviewed an analysis of the following expenditure increases:
Increase in Total Revenues
Schools
State Targeted/Local Match
Maintenance of Effort
Balance
Priority Items
Unfunded
$ 6,229,938.00
(1,445,339.00)
(989,189.00)
(818,537.00)
2,976,873.00
(5,762,939.00)
(2,786,066.00)
There was discussion in regard to revising the fiscal year 2000-01 budget
study schedule and budget adoption; whereupon, the Mayor requested that the
matter be included for discussion during the Monday, March 6, 2000, Council
meeting.
Ms. Akers presented a HUD budget overview and advised that the Community
Development Block Grant benefits Iow to moderate income persons and reduces,
or eliminates slums and blight; and the HOME Investment Partnership increases
affordable housing and home ownership. She presented the fiscal year 2000-01 HUD
budget funding detail and comparison, advising that total for fiscal year 1999-2000
was $4,111,728.00, total for fiscal year 2000-01 is proposed to be $4,381,766.00, for
an increase of $270,038.00, or 6.6 per cent.
(For full text, see page 40 of the workshop notebook on file in the City Clerk's
Office.)
Mr. Stovall presented an analysis of the school budget, advising that the total
preliminary budget is $97.5 million, total revenue increase of $4.8 million or 5.2 per
cent,, state/sales tax revenue of $3.2 million, local revenue of $1.5 million and other
sources of $.1 million; the revenue increase will be used for maintenance of services
at $1.2 million, employee salary raises at $2.2 million and priority items at $1.4
million. He advised that priority items totaling $1.4 million include the following:
Enhancement of locally funded magnet school programs.
Extension of teacher contracts by five days (150 teachers) for staff
development.
Addition of five teaching positions.
Addition of three positions for technology training and repair.
Addition of two high school resource officers and the upgrade of
security positions.
Increase in substitute teacher pay.
Program revisions for educable mentally retarded students.
Increase in special education staff for speech therapy and CSA case
management.
Increase in debt service reserve for high school projects.
Opening of middle school libraries to the community.
The City Manager called attention to a positive working relationship with the
Superintendent of Schools. She stated that after school uses of school libraries is
the result of their joint desire to make community buildings more accessible to
citizens on a regular basis, and plans are underway for funds to rehabilitate Patrick
Henry and William Fleming High Schools, which will be a shared responsibility
between the City and the School system.
At 12:15 p.m., the Mayor declared the meeting in recess for lunch.
At 12:45 p.m., the meeting reconvened in the Director's Conference Room,
Roanoke Municipal Airport, with all persons listed on page one in attendance, Mayor
Bowers presiding.
Ms. Spencer advised that Council previously referred to the Financial Planning
Session the question of a review of the annual service charge imposed on certain
tax exempt property to determine if the service charge is sufficient to cover the cost
of providing City services. She explained that there are four classes of properties
that are automatically exempted from taxation, i.e.: properties owned by the
Commonwealth of Virginia; properties owned, occupied or used by churches or
religious bodies; private or public cemeteries; and properties owned by public
libraries or educational institutions. With regard to non-profit organizations, she
explained that current law requires that non-profit organizations, which own
property not "automatically" exempted, request tax exempt status from the General
Assembly; and prior to submitting a request to the General Assembly, organizations
must seek a supporting resolution from City Council. With regard to service
charges, she advised that if required by a locality, service charges must be collected
from owners of all tax exempt real estate, with some exceptions; the rate charged
is based on the cost of police, fire and disposal of refuse; the rate cannot exceed 20
per cent of the real estate tax rate; and tax exempt organizations may volunteer to
pay a service charge. She noted that in 1992, Council established a policy with
respect to supporting requests of non-profit organizations to exempt certain
property from taxation; and organizations seeking support for tax exempt status
need to agree to voluntarily pay an annual service charge in the amount of 20 per
cent of Roanoke's real estate levy.
Ms. Spencer reviewed a breakdown of tax exempt property in Roanoke from
1999-2000, including government, religious, charitable, educational, and others, for
a total of 1,961 parcels of land, valued at $760,594,800.00; the tax that would be due
to the City if the property was not tax exempt totals $9,241,227.00; and service
k
charge collected totals $27,851.000, which represents 16.95 per cent of real estate
in the City of Roanoke. She reviewed a flow chart on percentage growth of tax
exempt real estate.
(See page 50 of the workshop notebook on file in the City Clerk's Office.)
The City Manager advised that Council may want to establish a policy setting
a threshold for tax exempt property, along with certain parameters, and City staffwill
provide a recommended action at a later date based upon a new State law that could
go into effect which would allow Council to approve or disapprove a request for tax
exempt status.
The City Attorney explained that the General Assembly enacted and the
Governor signed into law, effective July 1, 2000, a bill that provides that localities
may make the decision on tax exempt status rather than the General Assembly; the
law was to be reintroduced during this session of the General Assembly, however,
the law was not introduced because the Attorney General raised a question as to
whether the change could be enacted without a statewide referendum. He stated that
the bill will be reintroduced next year with a provision calling for a statewide
referendum, and in the future, localities could be placed in a position of having to
approve or disapprove tax exempt requests from hundreds of organizations every
four years.
There was discussion with regard to the feasibility of appointing a citizens tax
exempt review committee, similar to the City's Cultural Services Committee and
Human Services Committee, to review requests for tax exempt status and report
their recommendations to Council.
Ms. Spencer presented a tax exempt property benchmark showing Roanoke
County at 9.39 per cent, Alexandria at 14.55 per cent, Roanoke City at 16.95 per cent,
Lynchburg at 19.29 per cent, Richmond at 17.75 per cent, Salem at 21.79 per cent,
Norfolk at 46.80 per cent, reflecting a City average of 22.24 per cent and a County
average of 10.48 per cent.
Ms. Spencer reviewed the following considerations; i.e.: upward trend in tax
exempt properties, percentage of tax exempt properties desired, service charges
currently paid by different organizations vary in rate, and the service charge is not
sufficient to cover the cost of providing services, but the charge is capped by State
law.
Ms. Spencer advised that the recommendation of the City Manager is to
determine the percentage of tax exempt properties desired and consider updating
the current tax exempt policy.
Mr. Grisso reviewed the following items referred to 2000-01 budget study by
Council:
Consideration of excluding those employees who retired under the 2
for 1 pension plan currently earning $50,000.00 or more per year from
any future pay increases.
Status:
Cost of living adjustments are approved by Council on an annual basis
for qualified retirees. Council may exclude the employees who retired
under the 2-for-1 pension plan on an annual basis in the ordinance
granting the cost of living adjustment.
Recommendations from the Mayor's 1999 State of the City Address:
IMAX Theater
Water Resources Initiative
Youth Public Safety Cadets
"One America" Initiative
With regard to the IMAX Theater, the City Manager advised that it would be
appropriate to refer the matter to a future work session for more information on a
specific proposal.
Ms. Akers reviewed other items referred by Council to fiscal year 2000-01
budget study:
Report was requested on Roanoke libraries:
Short term measures to address expansion needs of the Virginia
Room.
Review of the entire library system.
Renovation of the main library facility.
Recommendation as to a systematic funding approach.
Status:
Virginia Room expansion was completed in January 2000.
New Virginia Room Librarian will be on board on April 1, 2000.
Recommended budget will include funding for interior improvements
to the library.
Proposal to expand/renovate the main library will be reviewed as part
of the overall assessment of facilities.
Contribution from the City for Camp Virginia Jaycee.
Status:
The City has received a request for $50,000.00 over a five year period.
The item will be included in the upcoming Capital Maintenance and
ITl
Equipment Replacement Program.
The Mayor suggested that the City Clerk arrange a time during the upcoming
summer months when Council could tour Camp Virginia Jaycee at a 12:15 p.m.
Council session.
Mr. Grisso reviewed a budget study referral in regard to the question of
placing a cap on the amount of City contribution to ICMA-RC on behalf of non-
temporary City employees, advising that the recommendation of the City
Administration is to increase the contribution amount from $15.00 to $20.00 per pay
period for fiscal year 2000-01, and consider placing a cap of $25.00 on the
contribution for fiscal year 2001-02.
Ms. Akers reviewed a budget study referral in regard to funding for a new
SPCA Adoption and Education Center, advising of a coordinated approach including
Roanoke City, Roanoke County, Botetourt County and the Town of Vinton, at a total
cost estimated at $2 million to $2.5 million; the City's share (52 per cent) will be
based on percentage of usage and will be approximately $1 million; and actual cost
will be determined after architectural and engineering studies are completed and
the site is identified.
Mr. Snead advised that the above referenced governments will meet to
discuss short term issues, which include their respective contracts with the SPCA,
and it is hoped within the next 120 days to prepare a quality plan with time lines for
Council's consideration. He stated that an item for discussion will be the potential
of the SPCA to front fund capital costs and impose a per diem rate so that capital
costs will not have to be included in each Iocality's operating budget and Capital
Improvements Program.
Ms. Akers reviewed a budget study referral regarding a comprehensive
analysis of the highest and best use of the City Market building, advising that the
building has been evaluated for upgrade maintenance and needs; the majority of the
work needed involves repainting a significant portion of the interior, renovation of
the restrooms, heat pump replacement, and upgrades to certain doors, at a total cost
estimate of $165,000.00. She stated that as a part of the Outlook Roanoke Plan, staff
will be looking at the highest and best use of the City Market building.
Ms. Akers reviewed a budget study referral in regard to a request for a cost
estimate to improve the appearance of the area around the recycling center on the
Roy L. Webber Expressway, which is approximately $1 million to be paid by the City
of Roanoke. She advised that the height of the barrier wall would be six feet and not
tall enough to provide a shield for truck or buses; and if 1-73 is located along this
section of roadway, a sound barrier may be constructed in the future at no cost to
the City.
Ms. Akers reviewed a budget study referral with regard to implementation of
a dental program for children, advising that the Health Department has requested
State funding. She stated that the dental program is not considered a mandated
program/service by the State; and local funding will be considered during the budget
development process, which could be a $70,000.00 investment and comment by the
School Board will be solicited.
Ms. Akers reviewed a budget study referral in regard to a review of drainage
problems, associated costs based on the most critical needs and a proposed source
of funding. She advised that a Regional Stormwater Management Plan is evaluated
annually; projects are prioritized and constructed when funding becomes available
through the Capital Improvement Program; 21 projects are currently underway; over
$3 million in additional drainage projects have been identified, but not funded;
Roanoke continues to pursue outside funding sources; Federal and State grants
have accounted for over $3.2 million in additional stormwater funding over the past
three years; and another possible funding source is a stormwater utility tax.
Ms. Akers reviewed a budget study referral concerning equitable wages and
benefits for City employees based on the recent study of benefits, pay and
classification and advised that a recommendation will be presented to Council by
the City Manager during fiscal year 2000-01 budget study.
The City Manager advised that as a part of the budget process, she has
requested that each employee provide suggestions on ways that services could be
provided differently, not only in their own area of responsibility, but in every aspect
of municipal operations. She stated that she will evaluate every vacant position as
to its continuing need, she has sent correspondence to every City employee
requesting their ideas on the City's current pay and classification plan and
responses may be made via e-mail, voice mail or anonymously. She further stated
that she will provide Council with a series of recommendations during fiscal year
2000-01 budget study in regard to pay and benefits for City employees.
The Mayor requested that the City Manager review the pay scale for law
enforcement positions, particularly those employees in the mid range who have
been trained in their respective positions and accept better paying jobs with other
localities or the State police. Council Member Swain advised that there are many
City employees who believe that. their concerns have not been adequately
addressed.
The City Manager responded that she is reviewing all issues, she plans to
review the ideas of City employees and merge those ideas with some of her own
impressions, and submit specific recommendations to Council during fiscal year
2000-01 budget study.
O
Mr. Key presented an update on fleet utilization. He reviewed a chart
categorizing the City's fleet of vehicles which total 744; a comparison of the number
of employees, number of vehicles per employee, population, and vehicles per capita
with Lynchburg, Portsmouth, Hampton and Norfolk; and fleet utilization performance
from October 1, 1998 - September 30, 1999.
(For full text, see pages 67 - 70 of the workshop notebook on file in the City Clerk's
Office.)
Mr. Key reviewed the proposed fleet utilization performance improvement
strategy, i.e.: to focus initially on large, highly visible fleet groups such as sedans,
pickup trucks, vans and sport utility vehicle four wheel drives; identify total cost per
mile of operation for each vehicle and average costs for each group; and benchmark
City average costs against other local government fleet costs. He also reviewed cost
benchmarking results, i.e.: average utilization (miles), City average cost per mile,
and other local government average cost per mile.
(For full text, see page 72 of the workshop notebook on file in the City Clerk's
Office.)
Regarding further improvement strategies, Mr. Key advised that the following
vehicles will be targeted for analysis as to future need: vehicles above the 75th
percentile in terms of total cost per mile (vehicles with comparatively Iow utilization
rates or high operating and maintenance costs) and vehicles that have relatively Iow
vehicle utilization targets; and explore alternatives for meeting valid departmental
vehicle needs. He noted that there are 102 targeted vehicles, which comprise 17 per
cent of total fleet, excluding specialized equipment.
(For full text, see page 74 of the workshop notebook on file in the City Clerk's
Office.)
Mr. Key explained that further improvement strategy provides for meetings
with departments affected to determine disposition of targeted vehicles; a
recommended completion date of March 31, 2000; a progress report to the City
Manager and City Council on results achieved; the next phase of work with other
vehicle categories will be conducted in a similar fashion; a recommended
completion date of May 1, 2000, and a second progress report. He reported that
other strategies include the use of technology to improve utilization reporting
accuracy; establish as standard operating procedure the comparison of estimated
repair costs to vehicle book value to decide "repair or replace"; better utilize the
fleet management computer system to measure work performance and operate more
"as a business"; and develop a comprehensive strategy for funding fleet
replacement to include an evaluation of the lease-purchasing option.
Mr. Key advised that expected results are: an appropriately sized fleet that
meets departmental business requirements, better utilization of fleetvehicles, better
condition of the overall fleet equaling reduced maintenance costs, and more efficient
fleet maintenance operation.
It was the consensus of Council to continue Financial Planning Session
discussions on Monday, March 20, 2000, at 12:15 p.m.
There being no further business, the Mayor declared the Financial Planning
Session adjourned at 2:00 p.m.
ATTEST:
APPROVED
Mary F. Parker
City Clerk
David A. Bowers
Mayor
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
April 3, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday, April 3,
2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with
Mayor David A. Bowers presiding, pursuant to Rule 1, Regular Meetings, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris, W. Alvin
Hudson, Jr., Carroll E. Swain, James O. Trout, William White, Sr. and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
At 12:17 p.m., the Mayor declared the meeting in recess.
At 12:25 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, with Mayor Bowers presiding, and all Members of the
Council in attendance.
CITY MANAGER: The City Manager presented an oral briefing on proposed
City staff reorganization which will require adoption of measures to change the
names of certain departments and/or other minor activities. She reviewed the
current organizational chart of the City and the proposed reorganization, which is
fluid and can be revised as necessary. She advised that Roanoke's needs are
changing as a community and the City should be willing to address those changes
by revising its organizational structure; an attempt has been made to reduce the
number of directors or assistant City Managers and to subsequently reduce the
number of departments from 30 plus to 14. She suggested that those activities
reporting to the individual Assistant City Managers should be arranged in such a
way so as to be conducive to the kind of consideration, team work and integration
that will be critical for the future of the City of Roanoke.
Ms. Burcham reviewed the following proposed organizational chart:
171
CITY MANAGER
DEPUTY CITY MANAGER
- Public Information Officer
- Environmental Manager
- Tourism and Cultural Activities and Agencies
DEPARTMENT OF ECONOMIC DEVELOPMENT
ASSISTANT CITY MANAGER FOR
ORGANIZATIONAL SUPPORT
DEPARTMENT OF
MANAGEMENTAND BUDGET
- Grants Compliance
- Citizen Service Center
DEPARTMENT OF HUMAN
ASSISTANT CITY MANAGER FOR
OPERATIONS
DEPARTMENT OF UTILITIES
- Water
- Utility Line Services
DEPARTMENT OF FIRE/EMS
ASSISTANT CITY MANAGER FOR
COMMUNITY DEVELOPMENT
DEPARTMENT OF PLANNING
AND CODE ENFORCEMENT
- Planning
- Code Enforcement
DEPARTMENT OF PARKS AND
RESOURCES
- Occupational Health
- Risk Management
DEPARTMENT OF TECHNOLOGY
- Emergency Communications
Center
- Radio Systems Maintenance
DEPARTMENT OF PUBLIC
WORKS
- Streets and Traffic
- Engineering
RECREATION
- Natural Resources
- Parks and Facilities
- Recreation
DEPARTMENT OF HUMAN
SERVICES
- Social Services
- Youth Services
- Information Systems
DEPARTMENT OF GENERAL
SERVICES
- Building Services
- Fleet Management
- Purchasing
- Solid Waste Management and
Recycling
DEPARTMENT OF CiViC
FACILITIES
- Victory Stadium
- Civic Center
DEPARTMENT OF POLICE
DEPARTMENT OF BUILDING DEPARTMENT OF LIBRARIES
INSPECTIONS
The City Manager explained that the organizational chart signals an
opportunity for the City to be more responsive to both internal needs, as well as
citizen needs, and the proposed reorganization will better suit the needs of the
community; and with Council's concurrence, she will ask the City Attorney to
prepare the necessary measures to effect the name changes of departments,
changes in the title of certain individuals from manager to division or bureau head
within a department, and changes to titles and pay grades would not have an
immediate effect on compensation; but could mean that the range will be shorter
than the previous pay range. She added that this is an opportunity for existing staff
to signal a desire to change positions, or to be reassigned to other positions,
effective as soon as possible and no later than July 1.
In a discussion of the proposed reorganization, the City Manager advised that
there will be a redirection in the total number of management positions and staff;
and City departments have been requested to review vacancies in their departments
to determine if employee positions can be consolidated and to determine if
management positions can be reduced. She added that Director positions will be
reduced from four to three Assistant City Managers; there will be further
restructuring within individual departments and the budget that will be presented to
Council at its next meeting will include significant restructuring changes which will
generate additional funds in the overall general fund budget. She advised that no
employee will lose their job as a result of the proposed reorganization; and a high
degree of accountability and responsibility will be placed on department heads who
will be expected to convene meetings with other division heads to insure that
solutions are found atthe lowest level in the City organization. Presently, she stated
that the Directors and the City Manager and Assistant City Manager function as a
team rather than operating in their individual silos, and by sharing information, they
also share in decision making, and called attention to remodeling of office space in
the City Manager's Office in order to place the City Manager, Deputy City Manager
and Assistant City Managers in the same suite of offices. She advised that
administrative support staff has been reduced by two positions, and administrative
staff in the City Manager's Office work as a self-managed work team and decide
upon such things as work flow, vacation schedules, etc.
Following discussion of the City Manager's proposed reorganization, without
objection by Council, the Mayor advised that the briefing would be received and
filed.
TRAFFIC: The City Manager advised that representatives of various
neighborhood organizations will attend the April 17, 2000, meeting of City Council
to share their concerns with regard to the proposed widening of 10th Street and to
officially ask that Council rescind its earlier position on the widening of 10th Street.
She called attention to a meeting which was held with neighborhood representatives
to review past actions of Council and proposed future actions, after which City staff
agreed to prepare preliminary drawings that the Director of Public Works could take
back to the neighborhoods based on their input that could serve as a substitution
to the four-laning of 10th Street. In the meantime, she advised that she has
requested that the Virginia Department of Transportation suspend any action on the
10th Street project until there is an opportunity to hear from citizens. She called on
Robert K. Bengtson, Director of Public Works, for a status report on his meetings
with neighborhood representatives and the alternative plan presently under
consideration, which is presented to Council in anticipation of neighborhood
representatives addressing Council at its meeting on April 17.
Mr. Bengtson advised that four neighborhood organizations were in
attendance at the meeting referred to by the City Manager: Washington Park
Neighborhood Alliance, Melrose/Rugby Neighborhood Forum, Grayson Avenue
173
Beautification Council, and Williamson Road Action Forum. He explained that in
June 1998, a four-lane improvement was proposed for 10th Street from Gilmer
Avenue to Orange Avenue and three lanes from Orange Avenue to Williamson Road,
and VDOT was proceeding accordingly, however, information from neighborhood
organizations in February 2000 indicated a need for further review. He reviewed a
plan that reflects the ideas that were brought forth by neighborhood representatives
which include two lanes of traffic, with the southbound and northbound lanes being
ten feet wide, adjoining each travel lane would be a five foot bicycle lane with a white
line separating the travel lane from the bike lane on each side of the street, new
curb, gutter and sidewalk, striping ofaboutseven and one-half feet with landscaping
and utility poles and street lights on both sides of the street.
Mr. Bengtson reviewed ideas submitted by representatives of the
neighborhood organizations that the project consist of two lanes as opposed to four
lanes; left turn storage lanes at particular locations along Moorman Road, Orange
Avenue, Rugby Boulevard, Grayson Avenue and Hunt Avenue; traffic signals at the
intersections of Williamson Road, HuntAvenue, Orange Avenue, Moorman Road and
Grayson Avenue; drainage facility improvements in terms of curb and gutter for the
entire length of the project; five feet wide sidewalks on both sides of the street;
bicycle lanes; and site distance improvements for safety reasons, particularly atthe
intersection of 10th Street and Staunton Avenue where it is difficult to see oncoming
traffic because the hill crests at Roundhill Avenue and the Courtland Road
intersection.
There was discussion with regard to whether VDOT will fund a two-lane
roadway and the City Manager pointed out that ifVDOT does not approve a two-lane
project, it then becomes a one hundred per cent City funded project, although there
is a possibility of enhancement funds for the project if it does not proceed through
its normal route. She stated that this plan has not been reviewed with VDOT
officials.
Mr. Bengtson further advised that the bridge over Lick Run would also be
replaced by virtue of the project and landscaping would be included.
The City Manager advised that VDOT is prepared to provide funds to design
a roadway, therefore, the project is closer to reality now more than ever before,
however, the real question is, will VDOT design the roadway in a manner that
supports the 10th Street community of today. On a larger scale, she stated that this
is a state wide problem dealing with the level of funding that the state makes
available for roads and the process by which roads are developed which is
something that should be discussed in the City's Legislative Program.
Council Member Swain requested a list of participants in the neighborhood
meeting, which Mr. Bengtson advised that he would provide.
174
Without objection by Council, the Mayor advised that the 10th Street briefing
would be received and filed.
PURCHASE/SALE OF PROPERTY: A report of the City Manager requesting that
Council convene in a Closed Meeting to discuss acquisition and disposition of real
property for public purpose, where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the City, pursuant to Sect.
2.1-344 (A)(3), Code of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. Harris moved that Council concur in the request of the City Manager to
convene in a Closed Meeting to discuss acquisition and disposition of real property
for public purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to Section 2.1-344
(A)(3), Code of Virginia (1950), as amended. The motion was seconded by Mr. Swain
and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout, White
and Mayor Bowers ......................................................................................... 7.
NAYS: None .......................................................................................... 0.
Inasmuch as the 2:00 p.m., Council session would convene in 15 minutes, it
was the consensus of Council to hold the Closed Meeting immediately following the
2:00 p.m., Council session.
At 1:45 p.m., the Mayor declared the meeting in recess until 2:00 p.m, in the
City Council Chamber, fourth floor, Municipal Building.
At 2:00 p.m., on Monday, April 3, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris, W. Alvin
Hudson, Jr., Carroll E. Swain, James O. Trout, William White, Sr. and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
175
The reconvened meeting was opened with a prayer by The Reverend Elizabeth
McMaster, Minister, Unitarian Universalist Church of Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
CITY SHERIFF: The Mayor recognized the Roanoke City Sheriff's
Office upon achievement of 100 per cent compliance with the Board of
Corrections Life, Health and Safety Standards for Jails.
PROCLAMATIONS-HOUSING/AUTHORITY: The Mayor presented
a Proclamation declaring the month of April 2000 as Fair Housing
Month.
(For full text, see Proclamation on file in the City Clerk's Office.)
PROCLAMATIONS: The Mayor presented a Proclamation
declaring the week of April 9 - 15 as KOVAR - Knights of Columbus
Week.
ACTION:
(For full text, see Proclamation on file in the City Clerk's Office.)
PROCLAMATIONS-POLICE DEPARTMENT-COMMUNICATIONS
DEPARTMENT: The Mayor presented a Proclamation declaring the
week of April 9 - 15 as National Telecommunicator's Week.
(For full text, see Proclamation on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34737-040300) A RESOLUTION recognizing Sharon F. McGhee
as Roanoke Public Safety Telecommunicator of the Year 2000 in the
City's E-911 Communications Center.
(For full text of Resolution, see Resolution Book No. 62, page 564.)
Mr. Trout moved the adoption of Resolution No. 34737-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
1,76
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately.
COMMITTEES-ROANOKE ARTS COMMISSION: A communication
from Ann Weinstein, Member, Roanoke Arts Commission, advising of
the resignation of Mark Scala, effective immediately, was before
Council.
ACTION:
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUILDINGS/BUILDING DEPARTMENT-OATHS OF OFFICE-
COMMITTEES: The following report of qualification was before Council:
Peter W. Clapsaddle as a member of the New Construction
Code, Board of Appeals, for a term ending September 30,
2003.
ACTION:
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. White moved that the report of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
177
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
SCHOOLS: The Mayor advised that on June 30, 2000, there will
be three vacancies on the Roanoke City School Board for terms
commencing July 1, 2000, and ending June 30, 2003. He further
advised that seven applications for the positions were received prior to
the deadline on March 10, 2000.
The Mayor explained that Section 9-20, Selection of Candidates
for Public Interview, provides that on or before April 20 of each year
Council shall, by public vote, select from the field of candidates those
candidates to be accorded the public interview required by Section 9-21
of the City Code, and all other candidates shall be eliminated from the
School Trustee selection process.
ACTION:
Mr. White moved that James P. Beatty, F. B. Webster Day,
Marsha W. Ellison, Sherman P. Lea, William H. Lindsey (application was
withdrawn), Gloria P. Manns and William E. Skeen be accorded the
public interview by Council on Tuesday, April 18, 2000, commencing at
4:30 p.m., in the City Council Chamber. The motion was seconded by
Mr. Trout and unanimously adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
AIRPORT-BUDGET: A communication from Jacqueline L. Shuck,
Executive Director, Roanoke Regional Airport, transmitting the Airport
Commission's fiscal year 2000-2001 budget and proposed capital
expenditures, was before Council.
(For full text, see communication and supporting documentation on file
in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34738-040300) A RESOLUTION approving the Roanoke
Regional Airport Commission's 2000-2001 proposed operating and
capital budget upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 62, page 565.)
,78
ACTION:
Mr. Trout moved the adoption of Resolution No. 34738-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
TAXICABS AND FOR-HIRE VEHICLES: Richard E. Viar, Attorney,
representing Yellow Cab Services of Roanoke, Inc., appeared before
Council and presented a petition requesting an adjustment in rates for
taxicab service and for hire automobiles in the City of Roanoke, which
rates are regulated pursuant to Section 34-130 Code of the City of
Roanoke (1979), as amended, and represent an approximate 17 per cent
increase over present rates. He advised that the rate increase is
required if Yellow Cab is to partially offset increased costs of doing
business which have been experienced since the last increase on
October 15, 1990.
C. R. Sisson, representing Liberty Cab Co., requested that any
increase be technically achievable insofar as programming meters,
number of passengers, etc., and that any increase not be exorbitant.
Mr. Trout moved that the matter be referred to the City Manager
for report and recommendation to Council. The motion was seconded
by Mr. Hudson and unanimously adopted.
HOUSING/AUTHORITY: A request of Ms. Gloria Dorma, to discuss
multi-family housing in the City of Roanoke, was before Council.
The Mayor advised that Ms. Dorma had requested that the matter
be deferred until the regular meeting of Council on Monday, April 17,
2000, at 2:00 p.m.
PETITIONS AND COMMUNICATIONS:
TECHNOLOGY BUSINESS ADVISORY COUNCIL: A
communication from Mayor David A. Bowers with regard to the Mayor's
Technology Business Advisory Council advising that following
discussion late last year with several business leaders, it became
apparent that the City needed to understand and represent technology
businesses, a growing part of the national economy, in a better way;
and although the City has had success over the years under the
leadership of Jim Trout, Brian Wishneffand Phil Sparks in bringing new
179
businesses and industry (and many new jobs) to Roanoke, he was
impressed with those persons in technology related businesses who
said that the City needed to do more to be competitive in this sector,
was before Council.
The Mayor stated that an informal group of business,
government, school, civic and banking leaders met on two occasions
to discuss the City's role in promoting technology businesses, which
started as an informal process, but quickly gained momentum and will
shortly need additional structure and advice from other groups, such
as Council Member Trout and the Economic Development Commission;
he added that this is an exciting new venture for City government, and,
more importantly, for the business sector in the Roanoke Valley; and
accordingly, he requested Beth Doughty, President of the Roanoke
Regional Chamber of Commerce, to establish a working group of about
ten persons to submit ideas to Council regarding a more formal
structure of the group, and to prioritize issues and concerns which
technology business leaders in the Roanoke Valley believe should be
addressed.
(For full text, see communication on file in the City Clerk's Office.)
Elizabeth Doughty, President, The Roanoke Valley Regional
Chamber of Commerce, advised that in January 2000, the beginning of
the new century provided a good opportunity to discuss Roanoke's
position in terms of the new economy; therefore, approximately 40
business leaders were convened by the Mayor at a luncheon to discuss
Roanoke's potential in the new economy, and this group became
known as the Mayor's Technology Business Advisory Council. She
stated that the group engaged in discussions regarding Roanoke's
potential for new economy jobs and the growth of software and
technology based businesses that could provide opportunities for
Roanoke's young people. She advised that a second meeting of the
Mayor's Technology Business Council was hosted last month which
included discussion on Roanoke's potential and those things that
could happen to help make Roanoke more competitive, the out growth
of which was the creation of a task force composed of representatives
of business technology companies, Roanoke Valley Chamber of
Commerce, the New Century Venture Center, and the City Manager's
Office. She stated that the Task Force will submit recommendations on
how to make Roanoke more competitive in the future and to foster the
growth of technology based businesses in the locality.
180
Bonz Hart, President, Meridium, called attention to the
opportunity to engage in regional efforts to insure that the Roanoke
Valley is in the forefront as the economy moves to more of a technology
based world.
ACTION:
Lisa Isom, representing the New Century Venture Center, advised
that while the Center is a mixed use facility, it deals more and more
with technology-type companies in an effort to render assistance. She
called attention to the need for high speed Internet access for
technology companies and the importance of attracting and retaining
good employees. She advised that the next meeting of the Advisory
Council will be held at the New Century Business Venture Center
located at 1354 8th Street, S. W., on May 12, 2000, at 12:00 noon, and
invited the Members of Council to attend.
Without objection by Council, the Mayor advised that his
communication and the remarks of Ms. Doughty, Mr. Hart and Ms. Isom
would be received and filed.
BUDGET-COMMONWEALTH'S ATTORNEY-GRANTS: A
communication from the Commonwealth's Attorney advising that the
Department of Criminal Justice Services (DCJS) has awarded the City
of Roanoke a grant in the amount of $92,759.00 for the year 2000 to be
known as VIRGINIA EXILE, which will provide the City with additional
funding resources to enhance prosecution efforts to combat violent
gun carriers in the City, was before Council.
It was further advised that the EXILE Grant coincides with the
implementation of new state laws which set minimum mandatory
sentences for convicted felons who possess guns, individuals who
possess guns while possessing drugs, and people who bring guns
onto school property with the intent to use them; the City would use the
funds to target those who illegally possess and use firearms and to
reduce the number of violent firearms crimes in the City, and this goal
will be achieved through a unified effort of prosecution, law
enforcement, and a public awareness campaign.
It was explained that VIRGINIA EXILE funding will continue at
least through 2002; annual re-application for funding will be required;
VIRGINIA EXILE in the City of Roanoke will fund the hiring of a
dedicated prosecutor, and a part-time administrative assistant, allow
police to conduct gun check points, and provide for a computer system
to track gun offenses from the time of arrest to the time of final
disposition.
181
ACTION:
The Commonwealth's Attorney recommended that Council adopt
a resolution accepting year 2000 DCJS funds and authorize the City
Manager to execute the requisite Grant Agreement, Funding Approval,
and any other forms required by DCJS on behalf of the City in order to
accept such funds, said Agreement and forms to be approved as to
form by the City Attorney; appropriate $103,066.00 to certain accounts
in the Grant Fund as established by the Director of Finance and in
accordance with State grant requirements, and establish a grant fund
revenue estimate; and increase General Fund revenue estimate,
Account No. 001-020-1234-0405, by $10,307.00 and increase
expenditure estimate in Transfer to Grant Fund Account, No. 001-004-
9310-9535, by $10,307.00, to fund the local match.
The City Manager submitted a report concurring in the
recommendation of the Commonwealth's Attorney.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34739-040300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Grant Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 566.)
Mr. Hudson moved the adoption of Ordinance No. 34739-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Hudson offered the following resolution:
(#34740-040300) A RESOLUTION accepting the Virginia Exile
Grant offer made to the City by the Department of Criminal Justice
Services and authorizing execution of any required documentation on
behalf of the City.
(For full text of Resolution, see Resolution Book No. 62, page 567.)
ACTION:
Mr. Hudson moved the adoption of Resolution No. 34740-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
PARKS AND RECREATION: The City Manager introduced a
briefing on the Parks and Recreation Comprehensive Master Plan by
Beverly T. Fitzpatrick, Jr., Chair, and Elizabeth Poff, Vice Chair, Citizens
Advisory Committee.
Mr. Fitzpatrick presented findings of the Parks and Recreation
Comprehensive Master Plan, which was a team effort by 21 members
of the Citizens Advisory Committee, with assistance of Parks and
Recreation staff and the consultant.
Ms. Poff reviewed key issues of the Master Plan, which form
action strategies in regard to recreation centers, trails and greenways,
aquatic facilities, recreation programs, marketing of recreational
programs, maintenance of facilities/parks, Carvins Cove and the
recreational usage thereof, the role of Parks and Recreation as a
partner with the school system, skateboard park, etc., departmental
organization with other governmental entities, funding, and a
comparison of other cities and bench marking. She advised that a
comparison of Roanoke with other cities revealed that Roanoke spends
on average of $31.97 per capita compared with like cities throughout
the nation that spends an average of $62.30 per capita, and cities in the
Commonwealth of Virginia spend an average of $53.37 per capita;
funding issues relative to recovered costs revealed that the City of
Roanoke is recovering approximately 26 per cent as opposed to the
national average of 52 per cent; and demographics support facilities,
the need for more gyms and playing fields and overall improvement of
existing facilities.
183
Mr. Fitzpatrick reviewed the 11 strategies and recommendations
contained in the Master Plan and advised that three phases are
proposed:
Phase I: $3.8 million which has already been identified in
the 1997 bond issue for park improvements.
Phase I1:$10.9 million consisting of $900,000.00 in park
improvements, the first major recreation center, the first
major swimming pool renovation, a projected $1 million
worth of land for renovation, and $1 million worth of
greenway improvements for which no funds have been
identified; and
Phase II1: To include the above listed items, except for $3
million in park acquisition as opposed to $900,000.00, for
a grand total of $27.7 million, for which funds have not
been identified.
Mr. Fitzpatrick advised that the report is intended for briefing
purposes only and will be presented to the Long Range Planning
Committee of the City Planning Commission and to the full membership
of the City Planning Commission.
(See comprehensive Parks and Recreation Master Plan (Draft) on file in
the City Clerk's Office.)
Council Member Swain inquired if the "little green house" in
Washington Park will be historically preserved; whereupon, Mr.
Fitzpatrick stated that the Advisory Committee did not address the
structure specifically, but it was looked at in terms of historic
preservation and the environment and will be included in the more
detailed strategies of the process.
Following comments by Members of Council, and without
objection by Council, the Mayor advised that the briefing would be
received and filed.
ITEMS RECOMMENDED FOR ACTION:
RAILSIDE LINEAR WALK: The City Manager submitted a written
report advising that property located adjacent to the tracks of Norfolk
Southern Railway Company, between Second Street and South
Jefferson Street, was acquired by the City from the Norfolk Southern
Railway Company for development of the Railside Linear Park;
1'84
ACTION:
approximately 15,256 square feet of property needs to be dedicated as
public street right-of-way to permit public access to existing loading
docks on the warehouse buildings; remaining City property located
between the proposed public street and existing buildings needs to be
subdivided, creating eight new lots, in a manner to permit future
conveyance to adjoining property owners since the City has no need for
the property; and dedication of this right-of-way will provide public
access for the adjoining property owners, which needs to be assured
prior to construction of the final phase of the Railside Linear Park.
The City Manager recommended that she be authorized to
execute the appropriate documents, in a form to be approved by the
City Attorney, subdividing and creating eight new lots, and dedicating
City property to public street purposes.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34741-040300) A RESOLUTION authorizing execution of a plat
of subdivision and any other documents necessary to provide for the
dedication as public right-of-way of a 15,256 square foot area situated
north of Norfolk Avenue, S. W., between South Jefferson Street and
Second Street, S. W.
(For full text of Resolution, see Resolution Book No. 62, page 568.)
Mr. Trout moved the adoption of Resolution No. 34741-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CMERP-PUBLIC WORKS-EQUIPMENT: The City Manager
submitted a written report advising that the Capital Maintenance and
Equipment Replacement Program (CMERP) identified the need to
replace a street sweeper in the Parks and Grounds Department; which
unit will replace an older unit that is expensive to repair and has
extensive downtime.
185
ACTION:
The City Manager recommended that Council authorize issuance
of a purchase order for one tricycle type street sweeper from Virginia
Public Works Equipment Company, at a total cost of $88,849.00, and
reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34742-040300) A RESOLUTION accepting the bid of Virginia
Public Works Equipment Company, for the purchase of one new
tricycle type street sweeper, upon certain terms and conditions; and
rejecting all other bids made for such items.
(For full text of Resolution, see Resolution Book No. 62, page 569.)
Mr. Trout moved the adoption of Resolution No. 34742-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
FEE COMPENDIUM: The City Manager submitted a written report
advising that on April 7, 1986, Council adopted Resolution No. 28075 as
part of the City's Fee Compendium, permitting City departments to
assess a fee for personal photocopies provided to the public, in the
amount of $.50 per copy if the copy was made by a City employee and
$.25 per copy if the copy was made by the requesting individual; and
these fees normally include reasonable staff time and remain in effect
today.
It was further advised that in 1999, the Virginia General Assembly
amended Section 2.1-342.F, Code of Virginia (1950), as amended,
Virginia Freedom of Information Act which states in part:
"...A public body may make reasonable charges for its
actual cost incurred in accessing, duplicating, supplying,
or searching for the requested records. No public body
shall impose any extraneous, intermediary or surplus fees
or expenses to recoup the general costs associated with
creating or maintaining records or transacting the general
business of the public body. Any duplicating fee charged
by a public body shall not exceed the actual cost of
duplication; the public body may also make a reasonable
charge for cost incurred in supplying documents
produced from a geographic information system at the
request of anyone other than the owner of the land that is
the subject of the request. However, such charges shall
not exceed the actual cost to the public body in supplying
such records..."
It was explained that the Management Services Department is
responsible for overseeing centralized photocopying activities for the
City; based on the current billing rate for copies made for internal use
by City departments, the cost to provide photocopies is $0.05 per
impression; and this rate, however, does not include charges for any
applicable search and/or computer time, as copying equipment is made
available for use by all City departments and agencies.
In order to comply with the Code of Virginia regarding fees for
accessing, duplicating, supplying, or searching for requested public
records, the City Manager recommended that Council approve a rate
change for personal photocopies provided to the public and amend the
Fee Compendium, as follows:
Copy Charge:
$.05 per impression
Research/Staff Time Charge:
If staff time is required to
search/research public
records, an additional
charge may be applied
based on the hourly rate
of pay, including fringe
benefits, of the individual
City employee(s)
conducting the search.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34743-040300) A RESOLUTION amending the City's Fee
Compendium to comply with the Code of Virginia in imposing fees for
accessing, duplicating, supplying, or searching for requested public
records.
(For full text of Resolution, see Resolution Book No. 62, page 570.)
ACTION:
187
Mr. Trout moved the adoption of Resolution No. 34743-040300.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
AIRPORT-TRAFFIC-BUDGET-SIGNALS AND ALARMS: The City
Manager submitted a written report advising that the intersections of
Airport Road at Towne Square Boulevard and Airport Road at Municipal
Drive, N. W., have been on the City's list for future traffic signalization
for several years; while both locations have met the warrants for
signalization, neither were ranked high enough to make the list of
intersections funded from the latest bond referendum, and they
currently rank second and eighth respectively on the pending list of
new traffic signals; Advance Auto Parts, Inc., has been working with
Roanoke County regarding expansion of its existing facility on the east
side of Airport Road; Roanoke County approached City staff
concerning the need for signalization at the two intersections noted
above, which led to an offer by the County to fund 50 per cent of the
$350,000.00 total estimated cost to signalize these two locations;
funding sources have been identified to provide the City's share of
$175,000.00; the City would handle all design and construction
activities and obtain 50 per cent reimbursement from Roanoke County;
and these sources do not include funds previously established for new
traffic signals in the latest bond referendum.
The City Manager recommended that Council adopt an ordinance
authorizing her to execute an agreement with Roanoke County for
sharing in the cost of traffic signalization on Airport Road, and amend
the professional services agreement with Mattern & Craig, P. C., for
traffic signal design; and adopt a budget ordinance transferring
$175,000.00 to a new account and appropriating $175,000.00 as
provided by Roanoke County.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34744-040300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
ACTION:
(For full text of Ordinance, see Ordinance Book No. 62, page 571.)
Mr. Hudson moved the adoption of Ordinance No. 34744-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Hudson offered the following resolution:
(#34745-040300) A RESOLUTION endorsing Roanoke's
participation with the County of Roanoke sharing the actual cost of two
(2) new traffic signals on Airport Road, N. W., within Roanoke, and
authorizing the appropriate Roanoke officials to enter into the requisite
agreement with the County of Roanoke, upon certain terms and
conditions.
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 572.)
Mr. Hudson moved the adoption of Resolution No. 34745-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-HOUSING/AUTHORITY-GRANTS: The City Manager
submitted a written report advising that the Derelict Structures Fund
(DSF) is a program funded by the General Assembly to assist with the
removal or renovation of badly deteriorated properties; the Virginia
Department of Housing and Community Development (DHCD) solicited
proposals for the program in 1999; on August 16, 1999, Council
authorized the Acting City Manager to submit a funding proposal for
$100,000.00 for renovation of the Shenandoah Hotel on the City Market;
and in January 2000, DHCD notified the City that its proposal was one
of five in the State that had been approved.
It was further advised that in order to accept the funds, the City
must execute a grant agreement with the Virginia Department of
Housing and Community Development which commits the funds for
189
ACTION:
use exclusively on the Shenandoah Hotel, as proposed; the Hotel is
being renovated by the Western Virginia Foundation for the Arts and
Sciences for temporary housing for Mill Mountain Theatre actors,
rehearsal space, public educational activities, and ground-floor retail
space; and to disburse grant funds to the project, an agreement with
the Western Virginia Foundation for the Arts and Sciences is
necessary.
The City Manager recommended that she be authorized to
execute the Derelict Structures Fund Agreement with the Virginia
Department of Housing and Community Development to accept the
$100,000.00 grant, and to execute a contract, to be approved as to form
by the City Attorney, with the Western Virginia Foundation for the Arts
and Sciences for disbursement of the grant funds; and that Council
appropriate $100,000.00 to an account in the Grant Fund to be
established by the Director of Finance and establish a revenue estimate
in the same amount.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34746-040300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 573.)
Mr. Harris moved the adoption of Ordinance No. 34746-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34747-040300) A RESOLUTION authorizing the acceptance of
a Derelict Structures Fund Grant from the Virginia Department of
Housing and Community Development, authorizing execution of any
and all requisite documents, and authorizing execution of an agreement
with the Western Virginia Foundation for the Arts and Sciences for
disbursement of the grant funds.
lX 0
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 574.)
Mr. Harris moved the adoption of Resolution No. 34747-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS-PARKS AND RECREATION: The
City Manager submitted a written report advising that the Roanoke
River Interceptor Sewer Replacement is part of a renovation and
expansion of joint use sewer facilities project and replaces the existing
interceptor sewer from the Water Pollution Control Plant to the Salem
City limit; Contracts Al, A2, B1 and B2 are with Alex E. Paris
Contracting Co., Inc., and replaces the existing interceptor from the
Water Pollution Control Plant to Wasena Park at Winchester Street,
which contracts represent a total of 26,982 feet (5.1 miles) of sewer
replacement.
It was explained that the project (Contracts Al, A2, B1 and B2) is
approximately 99 per cent complete and is scheduled to be completed
by April 1, 2000; a proposed 60 inch diameter sewer was found to be in
conflict with the existing sewer at three locations in Wasena Park;
Council was briefed on the issue on October 4, 1999; the conflict
required the contractor to perform extra work to divert the existing
sewer flow by pumping and to replace approximately 330 feet of
existing 42" sewer ($385,275.00); the contractor also performed
additional work to grout the tunnel at Reserve Avenue ($72,425.00);
Change Order No. 6, in the total amount of $457,700.00, includes all
costs associated with the additional work and is recommended for
approval; the consulting engineer, Black & Veatch, concurs in the
recommendation; and funds are available in the project contingency
and each participating local government will be responsible for its pro-
rata share of this regional project.
It was noted that the proposed change order cost is apportioned
between the participating jurisdictions as follows:
City of Roanoke 36.7% $167,976.00
City of Salem 33.7% 154,245.00
Roanoke County 29.6% 135,479.00
Total 100.0% $457,700.00
191
ACTION:
The City Manager recommended that she be authorized to
execute Change Order No. 6, in a form to be approved by the City
Attorney, with Alex E. Paris Contracting Co., Inc., in the total amount of
$457,700.00, and 15 additional calendar days of contract time.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#34748-040300) AN ORDINANCE authorizing the City Manager's
issuance of Change Order No. 6 to the City's contract with Alex E. Paris
Contracting Co., Inc., for the Roanoke River Interceptor Sewer
Replacement, Contracts Al, A2, B1 and B2, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 575.)
Mr. Harris moved the adoption of Ordinance No. 34748-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Hume Powers, 2641 Nottingham Road, S. E., complained
about the delays in connection with the reopening of Wiley Drive;
whereupon, the City Manager was requested to provide Council with a
projected date for Wiley Drive reopening.
COUNCIL: Pursuant to the action taken by Council at its
12:15 p.m., session, Council convened in Closed Meeting to discuss a
matter regarding acquisition and disposition of real property for public
purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to
Section 2.1-344 (A)(3), Code of Virginia (1950), as amended.
At 4:20 p.m., the Mayor declared the meeting in recess.
At 4:45 p.m., the meeting reconvened in the Council Chamber
with Vice-Mayor Harris presiding and all Members of the Council in
attendance, with the exception of Mayor Bowers. (The Mayor left the
meeting following the Closed Session.)
1 92
ACTION:
ACTION:
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White
and Vice-Mayor Harris .................................................................. 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of February, 2000.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Vice-Mayor advised that the
Financial Report would be received and filed.
REPORTS OF COMMITTEES:
LEGISLATION: Council Member William White, Sr., Chairperson,
Legislative Committee, presented a written report on behalf of the
Committee, advising that the City's Legislative Services Contract with
Thomas A. Dick runs through June 30, 2000; in order for the City to
enter into a new agreement to procure services, it was necessary to
issue a request for proposals from those who may wish to provide this
service on and after July 1, 2000; and even though the City's proposal
was advertised in the usual fashion, Thomas A. Dick submitted the only
proposal.
It was further advised that in his proposal, Mr. Dick offers to
continue providing legislative liaison services for the City according to
the same terms and conditions that he now provides those services,
however, he requested that the City increase the hours budgeted for
him to perform these services during the period between Sessions of
the General Assembly from 85 hours, as currently provided, to 150
hours, at a rate of $100.00 per hour.
193
ACTION:
The Legislative Committee recommended that Council concur in
the request of Mr. Dick as the City continues to use his services more
and more during the period between General Assembly Sessions; last
year, the City requested that Mr. Dick monitor various legislative
committees that were working during the summer months, as well as
attend meetings of the Virginia Coalition on Cities; and the City
Manager, City Attorney and Director of Finance concur in the
recommendation of the Legislative Committee.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#34749-040300) A RESOLUTION authorizing the execution of a
contract with Thomas A. Dick to provide legislative liaison services.
(For full text of Resolution, see Resolution Book No. 62, page 576.)
Mr. White moved the adoption of Resolution No. 34749-040300.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ......................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
STREETS AND ALLEYS: Ordinance No. 34731, permanently
vacating, discontinuing and closing a ten foot wide alleyway running
parallel with Carver Avenue, N. W., and running adjacent to lots
identified as Official Tax Nos. 2041325 - 2041335, inclusive, and
2041341 on the south and property identified as Official Tax Nos.
3070316 and 3070301 on the north, for a distance of approximately 500
feet, having previously been before the Council for its first reading on
Monday, March 20, 2000, read and adopted on its first reading and laid
over, was again before the body, Mr. White offering the following for its
second reading and final adoption:
ACTION:
(#34731-040300) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 555.)
Mr. White moved the adoption of Ordinance No. 34731-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION'
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ......................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
STREETS AND ALLEYS: Ordinance No. 34732, permanently
vacating, discontinuing and closing a certain alley which extends
easterly from First Street, N. W., between Wells Avenue and Centre
Avenue for a distance of approximately 247 feet, having previously
been before the Council for its first reading on Monday, March 20, 2000,
read and adopted on its first reading and laid over, was again before
the body, Mr. Trout offering the following for its second reading and
final adoption:
(#34732-040300) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 557.)
Mr. Trout moved the adoption of Ordinance No. 34732-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
195
ZONING: Ordinance No. 34733, rezoning a parcel of land
containing 2.34 acres, more or less, located at 4902 Frontage Road,
N. W., identified as Official Tax No. 6490804, from RS-l, Residential
Single Family District, to C-2, General Commercial District, subject to
certain proffers contained in a Second Amended Petition for rezoning
filed in the Office of the City Clerk on March 6, 2000, having previously
been before the Council for its first reading on Monday, March 20, 2000,
read and adopted on its first reading and laid over, was again before
the body, Mr. Trout offering the following for its second reading and
final adoption:
(#34733-040300) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 649, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 559.)
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34733-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
ZONING: Ordinance No. 34734, rezoning a tract of land located
at 2123 Crystal Spring Avenue, S. W., described as Lots 13 and 14,
Block 49, Crystal Spring Land Co., Official Tax No. 1050514, from C-1,
Office District, to CN, Neighborhood Commercial District, subject to
certain proffers contained in the Second Amended Petition filed in the
Office of the City Clerk on March 14, 2000, having previously been
before the Council for its first reading on Monday, March 20, 2000, read
and adopted on its first reading and laid over, was again before the
body, Mr. Hudson offering the following for its second reading and final
adoption:
(#34734-040300) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No.105, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
196
ACTION:
(For full text of Ordinance, see Ordinance Book No. 62, page 561.)
Mr. Hudson moved the adoption of Ordinance No. 34734-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Wyatt, Hudson, Swain, Trout and
White ......................................................................................... 5.
NAYS: Vice-Mayor Harris ..................................................... 1.
(Mayor Bowers was absent.)
SEWERS AND STORM DRAINS-WATER RESOURCES: Ordinance
No. 34735, authorizing the conveyance of a 30-foot right-of-way and
water and sanitary sewer easement across City-owned property located
on Dogwood Lane, S. W., identified as Official Tax No. 1390216, for use
by adjoining property owned by Denise Sweeney, as shown on a survey
attached to the report of the Water Resources Committee dated March
6, 2000, having previously been before the Council for its first reading
on Monday, March 20, 2000, read and adopted on its first reading and
laid over, was again before the body, Mr. Swain offering the following
for its second reading and final adoption:
(#34735-040300) AN ORDINANCE authorizing the conveyance of
a 30-foot right-of-way and water and sanitary sewer easement across
City-owned property on Dogwood Lane, S. W., identified by Official Tax
No. 1390216, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 562.)
Mr. Swain moved the adoption of Ordinance No. 34735-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
NEIGHBORHOOD ORGANIZATIONS-LEASES-WATER
RESOURCES: Ordinance No. 34736, authorizing the proper City officials
to extend a lease agreement between the City and Old Southwest, Inc.,
197
ACTION:
for a period of five years, for use of a certain City-owned structure
known as the Alexander-Gish House, located in Highland Park, together
with the outbuilding and parking lot, for a term of five years, effective
January 1, 2000, and ending December 31,2004, at an annual lease fee
of $1.00 over the five-year period, upon certain terms and conditions as
more particularly described in a report to Council from the Water
Resources Committee dated March 6, 2000, having previously been
before the Council for its first reading on Monday, March 20, 2000, read
and adopted on its first reading and laid over, was again before the
body, Mr. Hudson offering the following for its second reading and final
adoption:
(#34736-040300) AN ORDINANCE authorizing the proper City
officials to extend the lease agreement between the City and Old
Southwest, Inc., for a period of five years, for the use of a certain City-
owned structure known as the Alexander-Gish House, located in
Highland Park, together with the outbuilding and parking lot, upon
certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 563.)
Mr. Hudson moved the adoption of Ordinance No. 34736-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
COUNCIL: Mr. Trout offered the following resolution changing
the place of commencement of the regular meeting of City Council
scheduled to be held at 12:15 p.m., on Monday, April 17, 2000, to the
Exhibit Hall of the Roanoke Civic Center, 710 Williamson Road, N. W.,
with the 2:00 p.m., session on the same date to be held in the City
Council Chamber, 215 Church Avenue, S. W.:
(#34750-040300) A RESOLUTION changing the place of
commencement of the regular meeting of City Council scheduled to be
held at 12:15 p.m., on Monday, April 17, 2000.
(For full text of Resolution, see Resolution Book No. 62, page 577.)
ACTION:
'Mr. Trout moved the adoption of Resolution No. 34750-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
BUDGET-PENSIONS: Council Member Trout addressed the
question of providing a 2.4 per cent cost-of-living increase for City
retirees, effective July 1, 2000, which is equivalent to the Social
Security increase that was provided on January 1, 2000; whereupon,
the matter was referred to the City Manager and the Director of Finance
for report during fiscal year 2000-01 budget study.
RESPOND! SYSTEM: It was the consensus of Council to refer a
request of Council Member Swain for a briefing on the Respond!
System to the City Manager for response.
SPORTS ACTIVITIES: Council Member Wyatt commended the
Roanoke Express Hockey Team upon winning the Northwest Division
Championship for the East Coast Hockey League.
POLICE DEPARTMENT-PARKS AND RECREATION-JEFFERSON
CENTER-CONSULTANTS REPORTS-HIGHER EDUCATION CENTER-
WATER RESOURCES: Council Member Wyatt reiterated a previous
request for information on consultant's fees in connection with the
following:
Roanoke Higher Education Center
Parks and Recreation Master Plan
Jefferson Center/Fitzpatrick Hall/Auditorium
Police Building
Railside Linear Park
Carvins Cove
Mill Mountain Development Plan
199
It was the consensus of Council to refer the request for
information to the City Manager for response.
INSURANCE-CITY EMPLOYEES-PENSIONS: Council Members
Wyatt and Hudson addressed the cost of medical insurance and dental
insurance for City retirees, and requested that the City Manager and the
Director of Finance provide Council with a cost estimate of providing
the same supplement to retirees as is provided to active City
employees.
It was the consensus of Council to refer the matter to the City
Manager and the Director of Finance for report during fiscal year 2000-
01 budget study.
REFUSE COLLECTION: Council Member Swain called attention
to the need for a campaign to educate citizens on the consequences of
littering and the cost to taxpayers of removing litter; and Council
Member Hudson called attention to certain unsightly conditions on the
west side of Peters Creek Road at Cove Road, N. W.
It was the consensus of Council to refer the matters to the City
Manager for response.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
There being no further business, the Vice-Mayor declared the meeting
adjourned at 5:10 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
20.0
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
April 17, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
April 17, 2000, at 12:15 p.m., the regular meeting hour, with Mayor David A. Bowers
presiding, in the Exhibit Hall, at the Roanoke Civic Center, 710 Williamson
Road, N. E., pursuant to Rule 1, Regular Meetings, of Section 2-15, Rules of
Procedure, Code of the City of Roanoke (1979), as amended, and pursuant to
Resolution No. 34750 adopted on April 3, 2000.
CITY COUNCIL MEMBERS PRESENT: W. Alvin Hudson, Jr., Carroll E. Swain,
James O. Trout, Linda F. Wyatt and Mayor David A. Bowers ................................... 5.
ABSENT: Vice-Mayor C. Nelson Harris and Council Member William
White, Sr. - ..................................................................................................... 2.
ARCHITECTURAL REVIEW BOARD MEMBERS PRESENT: Donald C. Harwood,
David L. Bandy, Matthew Prescott and Robert B. Manetta, Chair .......................... 4.
ABSENT: Kevin A. Deck, Lawrence E. Johns and Alison S. Blanton ........... 3.
CITY PLANNING COMMISSION MEMBERS PRESENT: Gilbert E. Butler, Jr.,
D. Kent Chrisman, Alfred T. Dowe, Jr., Barbara N. Duerk, Robert B. Manetta,
Richard A. Rife and Melvin L. Hill, Chair.- ............................................................. 7.
ABSENT: ............................................................................................ 0.
BOARD OF ZONING APPEALS MEMBERS PRESENT: Joel W. Richert,
Sydnor W. Brizendine, Jr. and Benjamin S. Motley, Chair; .................................. 3.
ABSENT: Clay Grogan and Willard G. Light ............................................. 2.
OTHERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; William M. Hackworth, City Attorney; Jesse A. Hall, Deputy
Director of Finance; Mary F. Parker, City Clerk; Robert H. Bird, Municipal Auditor;
Willard N. Claytor, Director, Real Estate Valuation; Kit B. Kiser, Assistant City
Manager for Operations; George C. Snead, Jr., Assistant City Manager for
Community Development; Glenn D. Radcliffe, Director, Human Services; Robert K.
Bengtson, Director, Public Works; Steven J. Talevi, Assistant City Attorney;
Evelyn S. Lander, Director, Planning and Code Enforcement; Evelyn D. Dorsey,
201
Zoning Administrator; David Diaz, City Planner; J. Neil Holthouser, City
Planner/Secretary, Architectural Review Board; Martha P. Franklin, Secretary, City
Planning Commission; and Linda Leedy, Secretary, Board of Zoning Appeals.
ARCHITECTURAL REVIEW BOARD-PLANNING-ZONING: Melvin L. Hill, Chair,
City Planning Commission, advised that the mission of the City Planning
Commission is to advise and assist City Council in promoting the orderly growth
and development of the City through the preparation and recommendation of various
plans, ordinances, and public programs; and under the Code of Virginia, the
Commission has specific responsibility of preparing and recommending to the
governing body, the Comprehensive Plan and the Subdivision Ordinance.
He reviewed typical responsibilities of the City Planning Commission, as
follows:
*Prepares, reviews and makes recommendations to City Council in
proposed amendments to the City's land development regulations.
*Reviews and makes recommendations to City Council on specific
requests for rezonings, street and alley closures, and zoning text
amendments.
*Assists other governmental bodies in recommending land
development policies to City Council.
*Prepares, reviews, and makes recommendation to City Council on
various neighborhood and area plans, as well as the City's
Comprehensive Plan.
*Evaluates the public need for and the locations of public facilities
(roads, schools, parks, historic sites, utilities, etc.) and makes
recommendations to City Council.
*Promotes planning and encourages public interest in City plans.
*Reviews development plans for major commercial development when
they are adjacent to single family residential areas or, as requested by
the agent.
*Considers street name changes as requested by the City Manager or
Council.
Mr. Hill reviewed initiatives for the year 2000, as follows:
2 )2
Prepare, review and recommend at least four neighborhood
plans. The plan for Greater Raleigh Court is completed. A plan
for the Melrose Rugby Neighborhood is almost finished. Plans
for Peters Creek North (Norwood, Fairhope, Washington Heights
and Miller Court neighborhoods) and Southern Hills have been
initiated.
Prepare, reviewand recommend a new City Comprehensive Plan.
City Council has authorized funding for this initiative. Planning
Commission staff is working with City departments to develop a
public participation process, determine important plan
components, and identify implementation/measurement
activities. A consultant should be hired by May. Public outreach
efforts and data collection could begin in June, and public
workshops held in the fall. The plan is expected to take one
year.
Improve public involvement and participation in planning
activities and public hearings. The Commission and staff are
working closer with neighborhood organizations to inform them
of pending items. Filing deadlines have been modified to allow
earlier notification to adjacent property owners and
neighborhood groups. New rezoning application packages have
been developed. Neighborhood meetings are encouraged.
Mr. Hill advised that the regular meeting of the City Planning Commission has
been moved from the first Wednesday to the third Wednesday of each month, which
will provide more time for citizens/neighborhood organizations to be involved in the
planning process. He stated that each neighborhood plan will involve different
issues and an additional planner position will be assigned to work on neighborhood
plans which will help to accelerate the process.
Benjamin S. Motley, Chair, Board of Zoning Appeals, advised that the mission
of the Board of Zoning Appeals is to serve as a mechanism for relief of provisions
of the Zoning Ordinance as mandated by the Commonwealth of Virginia; and the
Board also hears appeals of decisions made by the Zoning Administrator and
authorizes Special Exception Use permits in the City of Roanoke.
He reviewed typical responsibilities of the Board of Zoning Appeals, as
follows:
*Hears and decides requests for variances from regulations set forth in
the City's Zoning Ordinance.
203
*Considers and authorizes requests for special exception use permits
set forth in the Zoning Ordinance; authorization may specify certain
conditions for operation, including time limits for the permit.
*Hears and decides appeals to any order, requirement, decision, or
determination made by the City's Zoning Administrator.
*Interprets the location of zoning district boundaries as depicted on the
Official Zoning Map.
*Recommends appropriate changes to zoning regulations to the
Planning Commission that may be of a recurring nature, of
questionable interpretation, or in need of further study.
Mr. Motley advised that initiatives for the year 2000 are:
Recommend appropriate changes to zoning regulations to the
Planning Commission for telecommunication towers, used car
lots, signs, and group care facilities. These special exception
use permit facilities are increasing in number and have changed
over the years. Revised standards are needed to assist the
Board in appropriately reviewing requests for facilities.
Improve communication with citizens and neighborhood
organizations. Board staff is working closer with applicants,
neighborhood.groups, and affected property owners on items
pending review. Changes in filing deadlines are proposed to
provide more opportunity for communication and discussion.
Strengthening the understanding of Board of Zoning Appeals
responsibilities. Board members are encouraged to become
certified under the Virginia Certified Board of Zoning Appeals
Program. Additional discussions have been held with related
City boards and City Council to communicate issues and
promote understanding of responsibilities.
Mr. Motley requested that the Board of Zoning Appeals be permitted to submit
input in regard to future appointments to the Board by Council.
Robert B. Manetta, Chair, Architectural Review Board, reviewed the mission
of the Architectural Review Board which is to preserve, protect and enhance the
character of significant historic, architectural, or cultural properties located in
historic districts, and to ensure the design compatibility and appropriateness of new
construction and alterations therein; and the Board also identifies historic properties
and recommends historic designation for such properties.
3q4
He reviewed typical responsibilities of the Architectural Review Board, as
follows:
*Administers the historic district regulations adopted by City Council.
*Reviews new construction, alterations and demolition of structures
located within the City's historic districts (H-l, Historic District and H-2,
Neighborhood Preservation District), in accordance with zoning
regulations and adopted architectural design guidelines.
*Recommends historic landmark status and historic district protection
for significant historic, architectural, or cultural properties in the City.
*Provides architectural and design expertise to City Council, City
Administration, and other City Boards, as requested.
*Assists applicants in maintaining and enhancing the contributing
architectural features of historic buildings through informal workshops
and individual work sessions.
Mr. Manetta reviewed initiatives for the year 2000, as follows:
Improve communication with property owners in the City's
historic districts. The Board and its staff have revised the design
review process to assist property owners with applications,
plans, and review process, and weekly design review meetings.
The Board will further streamline its decision-making process by
clearly defining fast-track administrative review items, such as
fences, rear decks, etc. The Board will sponsor workshops on
various topics and work with neighborhood organizations to
distribute information and educate property owners.
Improve monitoring of construction undertaken in the district
and enforce applicable regulations, if necessary. Citizens have
complained that many property owners ignore City permit and
zoning regulations and illegally undertake construction in
historic districts. City Zoning Inspectors and Board staff are
actively pursuing violations and working with property owners
to achieve compliance.
Establish a historic resource inventory program to identify and
survey important historic properties and potential districts.
Using matching funds from the State, the City has committed to
a survey of downtown Roanoke to identify historic resources and
pursue their listing on the National Register of Historic Places.
' 205
The Board will establish an ongoing inventory program to survey
important areas of the City. Previous surveys have included City
Market, Warehouse Row, Gainsboro, Old Southwest, and
Belmont. Survey data will be used as a basis for architectural
design guidelines, to pursue local landmark status, and to
nominate properties for listing on the National Register. Such
listing allows property owners to claim up to 45 per cent of their
rehabilitation costs in the form of Federal and State income tax
credits.
Ms. Duerk advised that a member of the City Planning Commission also
serves on the Architectural Review Board, and suggested that Council consider
appointing a member of the Roanoke Neighborhood Partnership Steering Committee
to the City Planning Commission.
There was discussion with regard to infill development in the historic district
in such a manner as to preserve the historic qualities of the neighborhood while
encouraging infill development. It was noted that no interest has been expressed
with regard to constructing newstructures in old southwest or in the Gainsboro area
and the City is struggling with the issues of how to attract new construction in view
of limitations on lot size, setbacks, etc. It was also noted that some infill property
is owned by the Roanoke Redevelopment and Housing Authority; and a committee
of City staff is reviewing the Tax Abatement Program to encourage rehabilitation of
property in Roanoke's neighborhoods.
Following discussion, the Mayor suggested that the matter of infill
development be referred to the City Manager for report as to future
recommendations for implementation.
There being no further business, at 1:40 p.m., the Mayor declared the meeting
of Roanoke City Council in recess until 2:00 p.m., in the City Council Chamber, 215
Church Avenue, S. W., Roanoke, Virginia.
At 1:40 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, April 17, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout, William White, Sr. (arrived late), Linda F. Wyatt and Mayor
David A. Bowers ............................................................................................. 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; Jesse A. Hall,
Deputy Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Vice-Mayor C. Nelson
Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for a Closed Meeting to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
MINUTES: Minutes of the regular meetings of Council held on
Tuesday, January 4, 2000, and Tuesday, January 18, 2000, and a special
meeting held on Monday, January 10, 2000, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
ACTION:
Mr. Trout moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
207
ACTION:
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
YOUTH: A communication from Mayor David A. Bowers with
regard to summer youth activities in the City of Roanoke, was removed
from the Consent Agenda for discussion.
(See page 211.)
BONDS/BOND ISSUES-FLOOD REDUCTION/CONTROL: A report
of the City Manager advising that a $7.5 million bond referendum was
passed in 1989 to provide partial funding for the Roanoke River Flood
Reduction Project, and the utility tax was increased to pay the debt
service for the bond, was before Council.
It was further advised that a Local Cooperation Agreement (LCA)
was executed between the City of Roanoke and the U. S. Army Corps
of Engineers on June 25, 1990, to construct the project; and the project
was delayed, pending completion and approval of environmental
testing and assessments, by the Virginia Department of Environmental
Quality in 1998; under the agreement signed with the Corps of
Engineers, the City committed to fund the Roanoke River Flood
Reduction Project with a five per cent local cash match for total project
costs, 100 per cent of costs for lands and easements, 100 per cent of
relocation costs, and 50 per cent of recreation trail costs; current total
estimated project cost is $43 million, with the City's share estimated at
$15.3 million; to date, $9.2 million in funding has been accumulated for
the project; and with construction scheduled to begin in the year 2001,
additional funding from the bonds will be required.
It was explained that inasmuch as a bond must be issued within
eight years of its referendum, and the original bond referendum was
passed in 1989, reauthorization of the bond is required prior to its
issuance; and a public hearing is required before the bond may be
reauthorized.
ACTION:
The City Manager recommended that Council authorize a public
hearing to be held on Monday, May 15, 2000, at 7:00 p.m., in connection
with issuance by the City of general obligation public improvement
bonds for the Roanoke River Flood Reduction Project, in the amount of
$7.5 million.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the request to hold a
public hearing on Monday, May 15, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard in the City Council Chamber. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ........................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
HENRY STREET REVIVAL COMMITTEE-STREETS AND ALLEYS-
DOWNTOWN NORTH: A report of the City Manager advising that
proposed improvements to the Greater Gainsboro Development Project
include development of a higher education center, an office building,
residential property and a parking garage, with related infrastructure
and site improvements necessary to support such development; plans
for the parking garage have been sufficiently finalized to identify
property that will be required for construction of the garage; and
authorization is needed to file a petition to close a public alley between
Shenandoah and Centre Avenues, N. W., was before Council.
The City Manager recommended that Council authorize the filing
of a petition to close an alley between Shenandoah and Centre
Avenues, N. W., with the City to retain ownership of the property, if
possible.
(For full text, see report on file in the City Clerk's Office.)
209
ACTION:
Mr. Trout moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Swain and adopted
by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
DOWNTOWN NORTH-HENRY STREET REVIVAL COMMITTEE-
STREETS AND ALLEYS: A report of the City Manager advising that
proposed improvements to the Greater Gainsboro Development Project
include development of a higher education center, an office building,
residential property and a parking garage, with related infrastructure
and site improvements necessary to support such development, was
before Council.
ACTION:
It was further advised that plans for the parking garage have
been sufficiently finalized to identify property currently owned by
Roanoke Foundation for Downtown, Inc., that will be required for
construction of the garage; preliminary discussions with the
Foundation have identified the need for an exchange of property to
satisfy project requirements; and authorization is needed to file a
petition to close a portion of public right-of-way and deed such to the
Roanoke Foundation for Downtown, Inc. (or their successors in
interest) in exchange for a parcel of land needed for the parking
garage.
The City Manager recommended that Council authorize the filing
of a petition to close a portion of public right-of-way along Shenandoah
Avenue, N. W., with the City to retain ownership of the property, if
possible, until such time as the City and Roanoke Foundation for
Downtown, Inc., are prepared to exchange properties; and further
authorize the City Manager to enter into an agreement with Roanoke
Foundation for Downtown, Inc., in a form to be approved by the City
Attorney, to permit the exchange of property.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Swain and adopted
by the following vote:
ACTION:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
DOWNTOWN NORTH-HENRY STREET REVIVAL COMMITTEE-
STREETS AND ALLEYS: A report of the City Manager recommending
authorization to file a petition to vacate an alley between Jefferson and
First Streets, N. W., and between Wells and Centre Avenues, N. W.,
relating to the Greater Gainsboro Development Project, was removed
from the Consent Agenda for discussion.
(See page 212.)
DOWNTOWN NORTH-HENRY STREET REVIVAL COMMITTEE-
STREETS AND ALLEYS: A report of the City Manager advising that
proposed improvements to the Greater Gainsboro Development Project
include development of a higher education center, an office building,
residential property and a parking garage, with related infrastructure
and site improvements necessary to support such development; the
proposed public street vacation is necessary for development of the
proposed parking garage and adjacent pedestrian spaces; and
authorization is needed to file a petition to close a portion of First
Street, N. W., was before Council.
The City Manager recommended that Council authorize the filing
of a petition to close a portion of First Street, N. W., between Centre and
Shenandoah Avenues, with the City to retain ownership of the property,
if possible.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Swain and adopted
by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
211
HUMAN DEVELOPMENT-ECONOMIC DEVELOPMENT-OATHS OF
OFFICE-COMMITTEES: The following reports of qualification were
before Council:
Frank W. Feather as a member of the Human Services
Committee for a term ending June 30, 2000; and
J. Granger Macfarlane as a member of the Economic
Development Commission for a term ending June 30,
2002.
ACTION:
ACTION:
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. Trout moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent).
REGULAR AGENDA
YOUTH: A communication from Mayor David A. Bowers with
regard to summer youth activities in the City of Roanoke; i.e.: Public
Safety Cadet Corps, America's Promise, Summer Reading Program,
City Internships, Job Training Camp, Summer Food Program, Parks and
Recreation activities, was before Council.
The City Manager advised that based upon the number of
programs and opportunities available for young people in the City of
Roanoke, the May 19 issue of the City Page of The Roanoke Times will
be used to promote activities that are available to Roanoke's youth.
The Mayor requested that the information also be provided to
students in the high schools and middle schools.
Without objection by Council, the Mayor advised that the
communication be received and filed.
2 12
DOWNTOWN NORTH-HENRY STREET REVIVAL COMMITTEE-
STREETS AND ALLEYS: The City Manager submitted a written report
in connection with proposed improvements in the Greater Gainsboro
Development Project which include development of a higher education
center, an office building, residential property and a parking garage,
with related infrastructure and site improvements necessary to support
such development, advising that several real estate transactions are
necessary to complete the project.
It was further advised that authorization is needed to file a
petition to close an alley between Jefferson and First Streets, N. W.,
and between Wells and Centre Avenues, N. W.; whereupon, the City
Manager recommended that Council authorize the filing of a petition on
the above described property with the City to retain ownership of the
property, if possible.
(For full text, see report on file in the City Clerk's Office.)
Steven Lemon, representing the Roanoke Higher Education
Authority, P. O. Box 13364, which is the group responsible for
renovating the GOB North building for the Higher Education Center,
advised that the proposal before Council relates to vacating an alley off
Wells Avenue to the rear of the former Stone Printing Company
building. He stated that the alley is an important access point for the
Higher Education Center for operation of the Industrial Training Center
of Virginia Western Community College which will be located on the
lower level of the Higher Education Center and access to the alley may
be needed for the delivery of certain large industrial machinery. He
further stated that until the Higher Education Center has been
operational for at least two years, it will be difficult to know whether the
current alley located between the former Stone Printing building and
the Higher Education Center will be adequate for this access point, or
whether a combination of the public area and a private access
easement from the terminus of the alley to the rear of the Higher
Education Center will be necessary. Therefore, he requested that
Council take no action on the proposed alley closure.
Donald Buffington, representing the Roanoke Higher Education
Center, spoke in support of the remarks of Mr. Lemon, and advised that
the Higher Education Center is working in cooperation with its
neighbors on surrounding properties to resolve the issue and is
striving to be a good neighbor and to incorporate the thoughts of
neighborhood representatives in the process.
213
ACTION:
Kit B. Kiser, Director of Utilities and Operations, advised that the
request authorizes the City Manager to file a petition with the City
Planning Commission to initiate the process for alley closure; however,
there appears to be a need for additional communication between City
staff and the Higher Education Center staff.
At this point, 2:25 p.m., Council Member White entered the
meeting.
Council Member Swain inquired about the property described as
"Jordan Alley", which holds special historic meaning in the black
community, and requested that "Jordan Alley" be recognized with an
appropriate plaque designating its historic significance.
Ms. Wyatt moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Trout and
unanimously adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
TAXES: The Williamson Road Area Service District was created
pursuant to Ordinance No. 31472-052493 on May 24, 1993, at the
request of over 50 per cent of the businesses along the corridor; and
continuation of the district was established pursuant to Ordinance No.
32944-052096 adopted on May 20, 1996.
John L. Huffman, 3034 Westworth Avenue, N. E., who recently
purchased White's Automotive Service, appeared before Council and
advised that he should not be required to pay the special service tax for
the Williamson Road Area Service District.
The City Manager pointed out that the City Attorney's Office
advises that the entire commercial area along Williamson Road is part
of the district and there are no provisions for businesses to withdraw.
Without objection by Council, the Mayor advised that the motion
would be referred to the City Manager for study, report and
recommendation to Council.
ZONING: A request of Ms. Gloria Dorma to discuss multi-family
housing in the City of Roanoke was withdrawn, pursuant to instructions
by Ms. Dorma.
(Council Member Trout left the meeting.)
214
PETITIONS AND COMMUNICATIONS:
BUDGET-ROANOKE VALLEY RESOURCE AUTHORITY: A report
of Kit B. Kiser, City Representative, Roanoke Valley Resource Authority,
with regard t(~ the Resource Authority's annual budget for fiscal year
2000-2001, advising that budget information is presented pursuant to
Section 5.9 of the October 12, 1991, Members Use Agreement, was
before Council.
ACTION:
Mr. Kiser recommended that Council approve the proposed fiscal
year 2000-2001 annual budget for the Roanoke Valley Resource
Authority, in the total amount of $8,000,475.00, which is an increase of
$252,075.00, or 3.25 per cent, over the approved 1999-2000 budget.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution'
(#34751-041700) A RESOLUTION approving the annual budget of
the Roanoke Valley Resource Authority for Fiscal Year 2000-2001, upon
certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 62, page 578.)
Mr. Harris moved the adoption of Resolution No. 34751-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
BUDGET-SCHOOLS' A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$296,923.00 from the Capital Maintenance and Equipment
Replacement Fund to provide for mathematics textbook
adoptions, for the division-wide replacement of music
instruments, for instruction computer technology, for
215
ACTION:
equipment replacement in the magnet school programs,
for facility maintenance equipment needs, and for
library/media furniture and equipment.
$1,570,000.00 for replacement of an obsolete rooftop air
conditioning unit at Madison Middle School. The
replacement also includes new ceiling tile, lighting, and
conduit for the new computer network infrastructure;
funding will be provided from 1999 Capital Bond funds.
$42,750.00 for architectural fees for Fairview Elementary
School improvements; funding will be provided from 1999
Bond funds.
$52,250.00 for architectural fees for Fishburn Park
Elementary School improvements; funding will be
provided from 1999 Bond funds.
$100,000.00 for the Blue Ridge Technical Academy to
provide an educational training program for high school
students at risk of academic failure and dropping out of
school; this continuing grant program will be 100 per cent
reimbursed by federal funds.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34752-041700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General, School and School Capital Projects
Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 578.)
Mr. Harris moved the adoption of Ordinance No. 34752-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
216
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
CITY EMPLOYEES-PAY PLAN-BUDGET-HOUSING/AUTHORITY:
Jesse A. Hall, Deputy Director of Finance, presented information on
projected revenue, advising that local taxes comprise the largest part
of the City's revenue base; i.e.: real estate taxes, personal property
taxes, sales tax, meals tax, etc., and the City has experienced revenue
growth of 4.33 per cent, or a total of approximately $7.6 million in new
revenues. He stated that increased real estate revenue growth is about
3.9 per cent, and approximately two-thirds of the growth comes from an
increase in the value of the City's real estate and about one-third comes
from new construction in the City. He called attention to a two per cent
increase in intergovernmental whereby the City receives approximately
$580,000.00 from the State to support its juvenile detention center,
however, the Juvenile Detention Commission will assume operation of
the facility in the near future and the funds will go to the Juvenile
Detention Commission rather than to the City's General Fund. He stated
that a smaller portion of revenue is derived from fees and charges, or
approximately $600,000.00; and an overall growth of 4.3 per cent is
modest, however, given the current inflationary times of about two and
one-half per cent, Roanoke's buying power is continuing to grow.
The City Manager presented the following budget highlights:
Roanoke's recommended budget for fiscal year 2000-01
increased $7,638,544.00, or 4.33 per cent over the current
fiscal year, and includes funding for the following major
expenditures:
Local Support for Schools ($1,813,012.00) - additional
funding for Roanoke City Public schools.
Employee compensation ($2,365,031.00) - a pay increase
of 4.0 per cent of the maximum of each pay grade is
recommended.
217
Economic Development ($563,809.00) -Additional funding
for the construction of a parking garage to support
projects in the Greater Gainsboro area ($250,000.00);
future economic development initiatives ($192,309.00);
economic impact studies and promotional materials
($89,000.00); and dues and stock for the Regional
Industrial Authority ($32,500.00)
Education - Provide funding for the Middle School
Neighborhood Learning Centers ($125,000.00).
Communication with Citizens - Enhance communication
with citizens and neighborhoods via a new publication
mailed to citizens on a quarterly basis ($60,190.00).
Neighborhoods -additional funding for:
Street paving, snow removal and street lighting
($277,000.00).
Solid waste disposal ($171,000.00) - Increased to
pay disposal costs for residential town homes,
condominiums, bulk and bagged leaves and
increased tonnage associated with the
Homeowner's Disposal Program
Satellite Police Office ($10,000.00).
Demolition of structures, litter abatement, weed
control, and alley maintenance ($111,400.00)
Other budget highlights include additional funding for:
Renovation of Victory Stadium ($300,000.00).
Debt capacity for future bond referendums for
capital projects ($470,000.00).
Community Development Block
administrative costs ($150,000.00).
Grant
Social Service program expenditures funded in this State
mandated category have been increased to meet the
growing demands of citizens who qualify for economic
support and various types of social services. The
expenditure increase is related primarily to the increased
cost of programs, such as Foster Care, Subsidized
Adoption, Day Care Services, and transportation related to
welfare reform. The state's share of this funding ranges
from 50 per cent to 100 per cent.
Comprehensive Services Act ($498,492.00) - Funding in
this category provides for the administration of the
Comprehensive Services Act Program and was reallocated
from the Transfer to Grant fund.
Dental Program for indigent children ($45,966.00).
Remaining Supplemental Priority I items:
Deputy Sheriff position for the City Jail
Law Clerks for Circuit Court Judges
Public Safety Cadet Program
Senior Customer Service Representative position
for VISSTA Program
Savings associated with department reorganization and
reengineering of the delivery of services ($570,000.00).
The City Manager advised that tax dollars are broken down into
the following categories:
Community Development
Education - Local Support
General Government
Health and Welfare
Judicial Administration
Parks, Recreation & Cultural
Non-Departmental
Public Safety
Public Works
$ 1,544,154.00
45,366,809.00
11,884,628.00
26,168 854.00
~,925 511.00
6,270 531.00
21,191 027.00
41,003 831.00
24,697 123.00
With regard to the HUD Consolidated Plan Program, the City
Manager advised that it is anticipated that total funds available will be
$4.381 million, which is a small increase over the current fiscal year.
She further advised that the total budget of approximately $4 million
219
leverages an additional $33.46 million in Federal, State, local and
private sources, for a total program effect of approximately $37.8
million. She called attention to 47 projects and activities recommended
for funding in the year 2000, ten of which are new and 37 are previously
funded projects; a public hearing is scheduled for May 1, 2000, at
7:00 p.m., and Council is scheduled to conduct its formal review of the
budget on May 4 and 5, with budget adoption proposed for May 9.
Council Members Hudson and Swain requested that the City
Manager continue to review inequities in the City's pay and
classification plan as a part of the fiscal year 2001-02 budget process,
with the ultimate goal of achieving a more understandable pay plan for
City employees, to identify specific problems and to prepare an action
plan.
Without objection by Council, the Mayor advised that the
proposed fiscal year 2000-01 City budget would be referred to budget
study to be held on May 4 and 5, 2000, in the Emergency Operations
Center Conference Room, Room 159, Municipal Building.
POLICE DEPARTMENT-YOUTH: The City Manager introduced
Sergeant James R. Ratcliffe for a briefing on the City's Public Safety
Cadet Program/Youth Public Safety Academy.
Sergeant Ratcliffe advised that the Youth Academy was
recommended by the Mayor in his 1999 State of the City Address to
attract Roanoke's youth to public safety careers. He stated that the
goal of the program is to develop a better working relationship with
Roanoke's youth, leading to a larger pool of potential applicants from
the Roanoke community; and it is proposed to develop a mechanism
with which public safety departments can create a working and
understanding relationship with the City's youth and provide a forum
whereby the reputation of the police, fire, emergency medical services
and Sheriff's department will be enhanced, leading to a better
understanding and respect for the jobs of public safety employees,
while instilling an interest in Roanoke's young people to pursue a
career in public safety. He advised that a stipend is proposed in the
2000-01 budget for participating youth to attend a three week public
safety academy, in the amount of $75.00 per week, or a total of $225.00
for each participant who completes the three week program. He
explained that every City applicant, between the ages of 14 and 18,
who enters the Program will be offered an opportunity to apply for
enrollment in the Youth Public Safety Academy, and applicants will be
interviewed by a diverse panel composed of representatives of the
Sheriff's Department, Fire Department, Police Department and the City's
ACTION:
Office on Youth. He advised that the purpose of the Public Safety
Cadet Academy will be to provide an opportunity for Roanoke's youth
to become familiar with the day to day operations of public safety;
participants will have the opportunity to engage in hands on activities,
youth demonstrations, tour City facilities and gain an understanding of
the duties and operation of public safety in the City of Roanoke. He
reviewed the Academy program on a week by week basis and advised
that the Youth Academy offers an opportunity for members of the public
safety community and youth of the City of Roanoke to learn from each
other and to gain an understanding of public safety, through education,
that will last for many years to come.
Without objection by Council, the Mayor advised that the report
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
U.S.S. ROANOKE: A report of the City Manager in connection
with naming a United States Navy vessel in honor of the City of
Roanoke, was deferred.
SEWERS AND STORM DRAINS-BUDGET-EQUIPMENT: The City
Manager submitted a written report advising thatthe Sewage Treatment
Department has identified a need to replace a 1975 dumpster truck, due
to excessive age and serviceability; whereupon the City Manager
recommended that the bid of Magic City Motor Corporation, in the
amount of $38,925.00, for one new truck cab/chassis, and one
dumpster body to be mounted on the cab/chassis from Carolina
Environmental Systems, Inc., in the amount of $38,928.00, be accepted;
reject all other bids received by the City; and appropriate $77,853.00
from Sewage Treatment prior year retained earnings account to
Account No. 003-056-3175-9015.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34753-041700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Sewage Treatment Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 581.)
221
ACTION:
Mr. Hudson moved the adoption of Ordinance No. 34753-041700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
Mr. Hudson offered the following resolution:
(#34754-041700) A RESOLUTION accepting certain bids for the
purchase of trucks and related equipment, upon certain terms and
conditions, and rejecting all other bids made for such equipment.
(For full text of Resolution, see Resolution Book No. 62, page 582.)
Mr. Hudson moved the adoption of Resolution No. 34754-041700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES' Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
CMERP-EQUIPMENT: The City Manager submitted a written
report advising that the Capital Maintenance and Equipment
Replacement Program (CMERP) has identified the need to replace
seven pick-up trucks and two dump trucks for various departments;
whereupon, the City Manager recommended acceptance of the
following bids:
One 4-wheel drive crew cab pick-up, four 4-wheel drive
pick-ups with snow plows, one 11/2 ton dump truck
cab/chassis, and two 3/4 ton, diesel engine pick-up trucks
from Magic City Motor Corporation, at a total cost of
$214,336.00.
ACTION:
One 16 ft. dump body to be mounted on a 1% ton
cab/chassis from Dales Garage, at a total cost of
$5,096.00.
One 1 ton dump truck cab/chassis from Dominion Car
Company, at a total cost of $18,936.00.
One 8 ft. dump body to be mounted on a 1 ton cab/chassis
from Truck Body Corporation, at a total cost of $4,154.32.
The City Manager further recommended that Council authorize
issuance of purchase orders for trucks and related equipment, at a total
cost of $242,522.32 and reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34755-041700) A RESOLUTION accepting certain bids for the
purchase of trucks and related equipment, upon certain terms and
conditions, and rejecting all other bids made for such equipment.
(For full text of Resolution, see Resolution Book No. 62, page 583.)
Mr. Hudson moved the adoption of Resolution No. 34755-041700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
Council Member Swain requested that City staff track the
disposition of vehicles to be replaced in the City's vehicular fleet;
whereupon, the Acting Director of Public Works advised that a report
with regard to replacement/removal of vehicles from the City's
vehicular fleet will be submitted within 60 days.
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager
submitted a written report advising that the Omnibus Fiscal Year 1999
Appropriations Act, Public Law 105-119, provides funding for
implementation of the Local Law Enforcement Block Grant Program
223
(LLEBG), administered by the Bureau of Justice Assistance, U. S.
Department of Justice; the purpose of the program is to provide local
governments with funds to underwrite projects to reduce crime and to
improve public safety; Council authorized application for and
acceptance of grant funds on August 20, 1999, pursuant to Resolution
No. 34438-081699 and $138,159.00 in federal funds and $15,351.00 in
local match (total: $153,510.00) for the period October 1, 1999 through
September 30, 2001, was awarded, which renews funding for the City
of Roanoke for the fourth year.
It was further advised that the grant requires that funds
supplement rather than supplant local monies; grant funds will be used
for: (1) paying overtime to presently employed law enforcement officers
for the purpose of increasing the number of hours worked by such
personnel and (2) procuring equipment and other materials directly
related to basic law enforcement functions; police bicycle patrol hours
will be expanded through allocation of the funds; and last year's grant
funding provided over 3,880 hours of extra police patrol time which was
directed at specific areas or neighborhoods.
It was explained that the Local Law Enforcement Block Grant
requires all grant funds ($153,510.00) to be placed in an interest bearing
account; based on interest earned during each of the past three years
of Local Law Enforcement Block Grant funding, interest earnings of
$2,500.00 are anticipated for the grant; and local cash match of
$15,351.00 is available in the Police Department's State Asset Forfeiture
account.
The City Manager recommended that Council appropriate
$156,010.00 to the following grant fund accounts:
Police Overtime
FICA
Expendable Equipment
Training and Development
035-050-3318-1003
035-050-3318-1120
035-050-3318-2035
035-050-3318-2044
$119,378.00
9,132.00
27,000.00
500.00
$156,010.00
Increase revenue estimates in accounts to be established by the
Director of Finance; and authorize unexpended grant funds to draw
interest in accordance with grant requirements.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
ACTION:
(#34756-041700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 584.)
Mr. Harris moved the adoption of Ordinance No. 34756-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
Mr. Harris offered the following resolution:
(#34757-041700) A RESOLUTION authorizing the application for
and, if approved, the acceptance of a certain Local Law Enforcement
Block from the United States Department of Justice's Bureau of Justice
Assistance and authorizing execution of any required documentation
on behalf of the City.
(For full text of Resolution, see Resolution Book No. 62, page 585.)
Mr. Harris moved the adoption of Resolution No. 34757-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
FIRE DEPARTMENT: The City Manager submitted a written report
advising that the City of Roanoke entered into a contract on
September 10, 1999, with Betty M. Branch, to create a significant work
of art from bronze as a firefighter memorial, consisting of a one and
one-quarter life size sculpture to be delivered to the Virginia Museum
of Transportation; Article 5 (c) of the contract limits production of the
sculpture to one original statue; and Ms. Branch has requested, with
ACTION:
225
approval of the Firefighter Memorial Committee, to expand the language
in the contract to permit a limited production of four statues, which will
enhance the value of the original casting.
The City Manager recommended that she be authorized to
execute an amendment to the existing contract, in substantially the
form set forth in the original document and as approved by the City
Attorney, with Betty M. Branch to allow for three additional castings.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson moved that the following ordinance be placed upon
its first reading:
(#34758) AN ORDINANCE authorizing an amendment to a
contract entered into by and between the City of Roanoke and Betty M.
Branch dated September 10, 1999, whereby the artist may create three
additional castings of the statue to be created.
(For full text of Ordinance, see Ordinance Book No. 63, page 1.)
The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
REPORTS OF COMMITTEES:
BUDGET-CABLE TELEVISION: Council MemberW. Alvin Hudson,
Jr., City Council Liaison, Roanoke Valley Regional Cable Television
Committee, presented a written report on behalf of the City's
representatives to the Committee, recommending that Council approve
the recommended RVTV budget for fiscal year 2000-01, in the amount
of $259,078.00, with the City's share totaling $145,084.00.
It was explained that the Committee's recommended budget of
$259,078.00 is proposed to be shared by each locality, as follows:
Locality Number of Cox Percentage of Resulting
Communications Subscribers/ Contribution to
Subscribers as Share of 2000- Recommended
of February 2000 2001 RVTV 2000-2001 RVTV
Budget Budget
City of Roanoke 32,363 56% $145,084.00
County of 22,934 39% $101,040.00
Roanoke
Town of Vinton 2,818 5% $ 12,954.00
TOTAL 58,115 100% $259,078.00
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34759-041700) A RESOLUTION approving the recommendation
of the Roanoke Valley Regional Cable Television Committee to approve
the annual operating budget for Fiscal Year 2000-2001 for the operation
of the regional government and educational access station-Roanoke
Valley Television (RVTV, Channel 3), and for the City to provide partial
funding.
(For full text of Resolution, see Resolution Book No. 62, page 586.)
Mr. Hudson moved the adoption of Resolution No. 34759-041700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
PUBLIC WORKS: Council Member Carroll E. Swain, Chairperson,
Bid Committee, presented a written report on behalf of the Committee,
in connection with bids received by the City for installing a new EPDM
roof and insulation on roof areas 1 and 2 at the Public Works Service
Center; whereupon, he recommended acceptance of the bid submitted
by John T. Morgan Sheet Metal Co., Inc., in the amount of $79,816.00,
in accordance with contract documents as prepared by the Office of
227
City Engineer; that the City Manager be authorized to enter into a
contractual agreement for said work, in a form to be approved by the
City Attorney; and reject all other bids received by the City for the work.
(For full text, see report on file in the City Clerk's Office.)
The City Manager concurred in the recommendation of the Bid
Committee.
ACTION:
Mr. Swain offered the following resolution:
(#34760-041700) A RESOLUTION accepting the bid of John T.
Morgan Sheet Metal Company, Incorporated, for work on the Public
Works Service Center (PWSC), upon certain terms and conditions and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
(For full text of Resolution, see Resolution Book No. 62, page 587.)
Mr. Swain moved the adoption of Resolution No. 34760-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
UNFINISHED BUSINESS:
DONATIONS/CONTRIBUTIONS-LIBRARIES: Council having
previously deferred action on a report of the City Manager with regard
to selling some out-of-print books owned by the Public Library, the City
Manager submitted a written report advising that several collections of
books have been donated to the Public Library over the years, including
rare 19th century first editions, 15th and 16th century illuminated
manuscripts, and other illustrated rare books; and these collections do
not fit within the scope of the Library's collection development policy
and are not germane to the Library's mission.
ACTION:
It was further advised that the Library Board has approved the
disposal of these materials with the proceeds from their sale to be
deposited with the Roanoke Public Library Foundation; the Library
Foundation has agreed to accept and invest the funds with the interest
income to be appropriated in perpetuity for the purchase of Virginia
Room and general reference materials; neither the History Museum and
Historical Society of Western Virginia nor the Art Museum of Western
Virginia is interested in the materials; and provisions of the City Code
authorize disposal of such items after consultation with the Roanoke
Arts Commission, which has been done.
The City Manager recommended that she be authorized to sell
materials according to guidelines provided by City Code Section 2-269;
and deposit the proceeds of sale with the Roanoke Public Library
Foundation for investment to provide for ongoing support of the
Roanoke City Public Library.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34761-041700) A RESOLUTION authorizing the staff of the
Roanoke City Public Library to sell certain collections of rare books
that have previously been donated to the City, through certain auction
houses and by consignment with booksellers, upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 62, page 588.)
Mr. Harris moved the adoption of Resolution No. 34761-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
229
ACTION:
BUDGET-COUNCIL: Mr. Harris offered the following resolution
scheduling a special meeting of City Council to be held on Monday,
May 1, 2000, at 7:00 p.m., in the Exhibit Hall at the Roanoke Civic
Center, for the purpose of holding a public hearing on the fiscal year
2000-01 budget and effective tax increases:
(#34762-041700) A RESOLUTION establishing the date of a
Special Meeting of the Council of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 62, page 589.)
Mr. Harris moved the adoption of Resolution No. 34762-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
BUDGET-COUNCIL: Mr. Harris offered the following resolution
scheduling a special meeting of City Council to be held on Tuesday,
May 9, 2000, at 3:00 p.m., in the City Council Chamber, for the purpose
of adopting the fiscal year 2000-2001 budget:
(#34763-041700) A RESOLUTION establishing the date of a
Special Meeting of the Council of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 62, page 590.)
Mr. Harris moved the adoption of Resolution No. 34763-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
230
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ACTION:
ACTION:
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE
At 3:55 p.m., the Mayor declared the meeting in recess.
At 4:05 p.m., the meeting reconvened in the City Council
Chamber with Mayor David A. Bowers presiding and all Member of the
Council in attendance, with the exception of Council Member Trout.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Hudson moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: The Mayor advised that there is a vacancy on the
Roanoke Arts Commission created by the resignation of Barbara
Lashley, and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Rita D. Bishop.
There being no further nominations, Ms. Bishop was appointed
as a member of the Roanoke Arts Commission, for a term ending
June 30, 2002, by the following vote:
FOR MS. BISHOP: Council Members Harris, Hudson, Swain,
White, Wyatt and Mayor Bowers .................................................... 6.
(Council Member Trout was absent.)
ACTION:
ACTION:
231
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The
Mayor advised that the terms of office of Mary A. Rogers and Bruce L.
Robinson as members of the Fair Housing Board expired on March 31,
2000, and called for nominations to fill the vacancies.
Mr. Hudson placed in nomination the names of Mary A. Rogers
and Bruce L. Robinson.
There being no further nominations, Ms. Rogers and Mr.
Robinson were reappointed as members of the Fair Housing Board, for
terms ending March 31, 2003, by the following vote:
FOR MS. ROGERS AND MR. ROBINSON: Council Members
Harris, Hudson, Swain, White, Wyatt and Mayor Bowers .................. 6.
(Council Member Trout was absent.)
OATHS OF OFFICE-COMMITTEES-HOTEL ROANOKE
CONFERENCE CENTER: The Mayor advised that the term of office of
James D. Grisso as a Commissioner of the Hotel Roanoke Conference
Center Commission expired on April 12, 2000, and called for
nominations to fill the vacancy.
Mr. Hudson placed in nomination the name of James D. Grisso.
There being no further nominations, Mr. Grisso was reappointed
as a Commissioner of the Hotel Roanoke Conference Center
Commission, for a term ending April 12, 2004, by the following vote:
FOR MR. GRISSO: Council Members Harris, Hudson, Swain,
White, Wyatt and Mayor Bowers .................................................... 6.
(Council Member Trout was absent.)
At 4:05 p.m., the Mayor declared the meeting in recess until
7:00 p.m., in the City Council Chamber.
On Monday, April 17, 2000, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
with the following Council Members in attendance, Mayor Bowers
presiding.
232
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson,
Jr., Carroll E. Swain, William White, Sr., Linda F. Wyatt and Mayor
David A. Bowers ........................................................................... 6.
ABSENT: Council Member James O. Trout ............................ 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James
D. Ritchie, Sr., Assistant City Manager; William M. Hackworth, City
Attorney; Jesse A. Hall, Deputy Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
HEARING OF CITIZENS:
STATE HIGHWAYS-TRAFFIC: Frederick Williams, 3725 Sunrise
Avenue, N. W., Chairperson, Neighborhood Development Committee of
the Williamson Road Action Forum, advised that in June 1998, Council
adopted a plan for 10th Street improvements which included a four-lane
design between Gilmer Avenue and Staunton Avenue and a three lane
design from Staunton Avenue to Williamson Road; and the plan also
called for demolition of 21 houses and two businesses and included
sidewalks, curb and gutter, drainage improvements and landscaping,
which he would refer to hereinafter as the Virginia Department of
Transportation (VDOT) plan. He further advised that two weeks ago,
the City Manager presented Council with a revised conceptual plan for
10th Street improvements which consists of a two-lane design from
Gilmer Avenue to Williamson Road, with turning lanes selectively
added at busy intersections to manage traffic flow, no houses or
businesses will be demolished, and striped bicycle lanes, sidewalks,
curb and gutter, and landscaping improvements will be included, which
he would hereinafter refer to as the "neighborhood plan." Therefore,
he requested that Council formally withdraw its support of the "VDOT
plan", and instead give its support to the "neighborhood plan,"
because any traffic problems on 10th Street can be managed with
turning lanes.
Mr. Williams referred to a resolution adopted by the Williamson
Road Area Business Association listing what it considers to be the
short comings of the public improvement phase of the process that
produced the "VDOT plan." He noted that not everyone is as
233
supportive of the "neighborhood plan" as are the neighborhoods and
some members of the Williamson Road Area Business Association
have stated that the process did not provide adequate opportunity for
those who had reservations about the "neighborhood plan" to influence
its outcome. He stated his disagreement with this position inasmuch
as the process has been open, inclusive and provided ample
opportunity for all interested parties to be heard.
Mr. Williams referred to the February 28 meeting with the City
Manager, the City's Traffic Engineer, Members of the Williamson Road
Action Forum, and representatives of the Washington Park
Neighborhood Alliance, Grayson Avenue Beautification Council and
Melrose/Rugby Neighborhood Forum, and, as a result of the meeting,
the City Manager requested that the "VDOT plan" be placed on hold and
that an alternative plan be developed based upon neighborhood input.
He called attention to a series of meetings at which time the revised
plans for 10th Street were presented and input was invited by the
Williamson Road Area Business Association (WRABA). He responded
to the following objections of WRABA to the "neighborhood plan"; i.e.:
(1) It is indicative of short term thinking. Mr. Williams stated that this
is only true if long term planning for Roanoke is to continue the
undermining of Roanoke's neighborhoods and the accompanying loss
of population through sprawl promoting growth projects. (2) A
dedicated center turning lane may be more desirable than discretP
turning lanes at busy intersections. Mr. Williams stated that it is
difficult to understand why, from WRABA's perspective, this would be
an issue since the center lane could be used only for turning and not
for travel. (3) Bicycle lanes are a fad or feature that no one will use anti
will detract from 10th Street's role as a thru way for cars. Mr. Williams
stated that the hostility to bike lanes is remarkable, it is at odds with the
comprehensive greenway plan and with the Roanoke Valley Long
Range Transportation Plan. (4) Funding the "neighborhood plan" might
be done at the expense of streetscape improvements on Williamson
Road. Mr. Williams stated that WRABA has been advised that the
Williamson Road Action Forum will not support any attempt to divert
money from Williamson Road to 10th Street and his desire has been to
pressure VDOT to allow cities more flexibility in the use of urban
construction program funds. (5) The "neighborhood plan" for 10th
Street does not include the 10th Street gateway which is part of the plan
for Williamson Road improvements. Mr. Williams stated that the Action
Forum has no objection to the gateway at 10th Street and Williamson
Road as long as it does not require the widening of 10th Street. He
advised that these objections seem to lack seriousness and credibility
and taken together amount to little more than an attempt to undermine
the "neighborhood plan" for 10th Street.
Mr. Williams stated that Roanoke City neighborhoods will never
be all that they can be until serious attention is paid to City streets
which form the network of social boundaries that produce pleasant and
habitable environments. He added that neighborhoods exist for the
benefit of the people who live in them and not for the benefit of those
persons who use them as transportation corridors, which should be the
non-negotiable and first principal of urban street and road design; and
for urban areas like Roanoke City, anything else is a form of slow
suicide. He advised that the vision for 10th Street is a pleasant and
inviting residential street, but also a main corridor between the north
and south ends of the City, a street on which traffic flows smoothly and
evenly but at modest speeds, a street on which pedestrians do not have
to fear speeding cars, and a street on which bicyclists can travel in
safety without being made to feel second class. He stated that with
patience and determination, Roanoke can make this vision a reality and
asked that Council lend its support to the "neighborhood plan", which
will be a credit to the City and will be worthy of its citizens.
Michael Bailey, 4804 Williamson Road, N. W., President,
Williamson Road Area Business Association, advised that the current
position of the community appears to support a revisit of the 10th
Street widening project, but with wider community involvement. He
requested that Council allow more time to discuss the benefits of a two-
lane versus a three-four lane road, because the WRABA Board of
Directors is not as concerned about a two or three lane road as it is
with the width of the roadway. He asked that funds for improvements
to the Williamson Road corridor as presented by David Hill, P. C., on
which construction is about to begin, not be threatened by the
proposed 10th Street project/resolution and that plans concerning the
10th Street intersection and Williamson Road, be included in the
proposed resolution to VDOT. He advised that WRABA does not wish
to speak against the proposed resolution, but would like to include
certain vitally important issues to the Williamson Road area.
Ms. Kristin Reynolds, 3748 Martinell Avenue, N. W., advised that
she moved to the Roanoke area three years ago from Knoxville,
Tennessee, a locality where the City government consistently voted
against neighborhoods, favoring instead the widening roads, cutting
down trees and razing old homes, etc.,which resulted in a flight of
citizens from the City, and Knoxville is now struggling to find ways to
get people to move back to the City. She added that she moved to
Roanoke because it is a beautiful place to live and she has a
tremendous concern that the City of Roanoke will not become another
Knoxville, Tennessee.
235
Mr. Pete Johnson, 3748 Martinell Avenue, N. W., advised that the
City must do more for its neighborhoods and neighborhood plans
should be neighborhood friendly.
Keith Moore, 3339 Frontier Road, N. W., Past President,
Williamson Road Action Forum, advised that the plan previously
approved by VDOT six years ago was not neighborhood friendly and
would have encroached on private property by razing 21 houses,
relocating 21 families, and causing a rift between Williamson Road
neighborhoods. He stated that the Williamson Road Action Forum
worked closely with members of the Williamson Road Area Business
Association and an adequate amount of time was provided for input.
He read a letter from Dr. John Shelton supporting a two-lane roadway
for 10th Street.
Barbara N. Duerk, representing the Commonwealth
Transportation Safety Board, 2607 Rosalind Avenue, S. W., advised that
Roanoke City should determine the use of urban construction money
rather than VDOT. She applauded all citizens who are championing the
cause for improvements to 10th Street, and stated that residents never
gave up hope that some day someone would listen to their concerns
about the effect of VDOT's plan for 10th Street, and the time is right for
Roanoke to not be intimidated by VDOT and for the City administration
and citizens to request the best possible improvements for 10TM Street.
She referred to a portion of the Transportation Equity Act for the 21st
Century which provides that bicycles and pedestrians shall be given
due consideration in State and Long Range Transportation Plans,
bicycles and pedestrian projects shall be considered where appropriate
in conjunction with all new construction and reconstruction of
transportation facilities, except where bicycles and pedestrians are
prohibited, and transportation plans and projects shall provide due
consideration for safety and contiguous roads for bicyclists and
pedestrians. She advised that Roanoke City supports economic
development, all citizens should be able to move freely and safely
between their home and their work place, and automobiles should not
be the only means of transportation. She urged that Council approve
the "neighborhood plan" for 10th Street.
Ms. Kathy Hill, 509 Arbor Avenue, S. E., spoke in support of the
"neighborhood plan" for 10th Street. She advised that neighborhoods
are dwindling away as a result of large projects; and the City should
support its neighborhoods rather than displacing citizens and losing
the basic neighborhood core. She referred to a resolution adopted by
the Riverland Alert Neighbors in support of the proposed
"neighborhood plan" for 10th Street improvements.
236
Mr. Carl Cooper, Chair, Legislative Committee, Roanoke
Neighborhood Partnership Steering Committee, 2021 Carroll Avenue,
N. W., advised that the Steering Committee supports Council's vision
for the City. He stated that the Roanoke Neighborhood Partnership
Steering Committee believes that all persons in the neighborhoods and
all City residents should be made aware of transportation projects and
be allowed to have a voice in the decisions that affect their lives. He
advised that the Steering Committee believes that transportation
planning and design in the urban environment should acknowledge and
reflect the value of preserving the quality of life in neighborhoods and
issues of noise, air quality and safety must be addressed in every
transportation project. He noted that the Roanoke Neighborhood
Partnership Steering Committee supports the request of the Williamson
Road Action Forum to Council to reevaluate the plans for 10th Street,
because future transportation projects should address the Council's
vision to make Roanoke an exceptional place to live, work and visit.
Bob Caudle, President, Greater Deyerle Neighborhood, 4231
Belford Street, S. W., advised that Williamson Road cannot
accommodate the additional traffic if 10th Street is widened to four-
lanes. He added that Council has stated that neighborhoods are the life
blood of the City of Roanoke, and requested that Council not cut off its
life blood and support the 10th Street "neighborho~)d plan."
Estelle McCadden, President, Melrose/Rugby Neighborhood
Forum, 2128 Mercer Avenue, N. W., advised that input should be
solicited from the neighborhoods at the beginning of the planning
process when the City begins to address issues that affect specific
neighborhoods. She commended the Williamson Road Action Forum
for taking a leadership role regarding 10th Street improvements, and
urged that Council support the "neighborhood plan" for widening 10th
Street.
Ms. Jeanette Manns, 1826 10th Street, N. W., advised that
residents have taken a united stand in support of the "neighborhood
plan" and they request that Council listen to their wishes.
Mr. Bob Bowers, 2710 10th Street, N. W., inquired if the overall
plan for 10th Street is adequate to address future traffic needs, and
bicycle lanes would be better served at a location where there are not
as many intersections. He inquired as to the funding source for 10th
Street improvements and expressed concern with regard to spending
a large sum of money on a project that may not address the future
needs of 10th Street in ten to twenty years. He asked that Council
respond to his questions before approving the "neighborhood plan."
237
Mr. Mark Pedersen, 1001 Dale Avenue, S. E., advised that he
would like to continue to live in the City of Roanoke, but if he cannot
walk safely down 10th Street or any other street in the city, or if he
cannot safely go for a ride on his bicycle, then Roanoke is not a city
where he would want to live. He stated that when potential businesses
conduct a search of a community they look at livability issues, the
quality of schools, a strong and vibrant downtown, and neighborhoods,
specifically whether or not they retain home owners for long periods of
time. He noted that if 10th Street is widened to four lanes, the same
thing will happen that has already occurred along Jamison Avenue and
Bullitt Avenue in southeast Roanoke where many large homes have
been converted to rental property and will eventually decline into slum
property. He stated that transportation effects the quality of a
community and transportation planners are trying to accommodate all
forms of transportation, whether it be for recreation or transportation.
He requested that Council support the "neighborhood plan" for two-
lane traffic on 10th Street.
Brenda McDaniel, President, Greater Raleigh Court Civic League,
2037 Carter Road, S. W., advised that 10th Street is her chosen route to
work because it is less stressful and more pleasant than some of the
other faster routes. She called attention to nice neighborhoods that
border 10th Street and Williamson Road, and pedestrians walking along
10th Street do not need a multi-lane highway running through their
neighborhood. She urged that Council rescind its previous request to
VDOT regarding the four laning of 10th Street and approve the proposed
"neighborhood plan" to widen the roadway to two lanes.
Ms. Elizabeth Belcher, 5998 Grandin Road, S. W., spoke in
support of the proposal of the Williamson Road Action Forum for bike
lanes and sidewalks on 10th Street which will improve safety in the area.
She explained that the Roanoke Valley Conceptual Greenway Plan
prepared in 1985 included both off route and on route greenway trails,
and on road routes as connections suitable for bicycles are essential
to making the greenway system a transportation network. She advised
that 10th Street was included as an on road greenway corridor in the
greenway plan based on: (1) public input, (2) previous inclusion of
bikeways and bike lanes in the Roanoke Valley Bicycle Plan, and (3) the
connection that is provided for pedestrians and bicyclists. She stated
that one section of the Lick Run Greenway has been built and other
sections will soon be under construction, the greenway will close 10th
Street in the Shadeland area, and bike lanes and sidewalks are logical
connections from the greenway to the neighborhood. She advised that
Roanoke's vision supports protecting and enhancing neighborhoods,
facilitating participatory government and increasing access to alternate
2 38
transportation modes and this project meets those goals. She
encouraged Council to support the 10th Street community and the 10th
Street connections to the Lick Run Greenway.
Mr. Michael Mills, 1314 Grandin Road, S. W., advised that the
decisions made on the 10th Street issue will forever impact the citizens
of Roanoke, surrounding localities and future visitors to the area. He
stated that 10th Street improvements could also serve as a model for
future roadway projects, therefor the issues at hand should be closely
considered. He advised that in the past few years, there have been
many strides toward a city with community emphasis which adds to the
quality of life by linking communities and providing alternative forms
of transportation to motorized travel which will attract potential
businesses that are seeking such a place to locate. He stated that
Roanoke has the potential as a city to promote its geographical
position and natural beauty, an example of which is the Blue Ridge
Parkway which was voted as the number one national park last year.
He further stated that if Roanoke would develop in such a way so as to
attract Blue Ridge Parkway visitors, a large boost to Roanoke's
economy would be provided which could be done by encouraging
bicycling, walking, in line skating and horse back riding within the City
limits, and Roanoke's small size is conducive to travel and recreation
by any of those alternative forms of transportation. He asked that
Council support the "neighborhood plan" for 10th Street.
Matt Hawkins, President, Williamson Road Action Forum, 2431
Dorchester Drive, N. W., advised that bike lanes are needed on 10th
Street, and 10th Street should not be widened to four lanes because it
is a neighborhood and not a highway.
Mr. James Olin, 175 27th Street, S. W., advised that Roanoke's
neighborhoods should be strengthened and not weakened by a four-
lane highway. He stated that the wishes of the citizens have been
expressed and requested that Council vote in favor of the
"neighborhood plan" for 10th Street.
The City Manager was requested to clarify her direction;
whereupon, she advised that Council was briefed two weeks ago in
advance of hearing from citizens of the 10th Street area, and at that time,
the Director of Public Works was conducting meetings with
neighborhood groups, therefore, it would have been premature for staff
to advise Council that the neighborhoods were in full support of the
"neighborhood plan." She called attention to discussions with
239
ACTION:
representatives of VDOT who indicate that they are prepared to work
with the City on the plan that the City believes is in the best interest of
the community.
Ms. Wyatt offered the following resolution:
(#34764-041700) A RESOLUTION rescinding Resolution No.
33857-060198, adopted June 1, 1998, thereby withdrawing Council's
support for the proposed 3-1ane/4-1ane improvements to 10th
Street, N. W.; and concurring in requests of neighborhood
organizations to support development of a revised 2-lane improvement
plan for 10th Street, N. W.
(For full text of Resolution, see Resolution Book No. 62, page 591.)
Ms. Wyatt moved the adoption of Resolution No. 34764-041700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
BID OPENINGS:
PARKS AND RECREATION-BLUE RIDGE PUBLIC TELEVISION:
Pursuant to notice of advertisement for bids for the lease of five acres
of Fishburn Park for a public television operation, said bids to be
received in the City Clerk's Office until 4:00 p.m., on Monday, April 17,
2000, and to be held unopened by the City Clerk until 7:00 p.m., on that
date, at which time all bids would be publicly opened and read aloud
before the Council, the Mayor inquired if anyone had any questions with
regard to the opening of the bids. There being none, he requested that
the City Clerk open and read all bids received prior to the deadline.
The City Clerk opened and read the sole bid received by the City
from Blue Ridge Public Television, as follows:
Payment to the City of one dollar per year for each of the
30 years of the lease.
Acknowledgment of a contribution of in-kind dollars in the
amount to be determined of as portion of the fair-market
rental value.
Blue Ridge Public Television will provide fire and
extended coverage insurance on the permanent
improvements located on leased premises as well as
casualty insurance.
(For full text, see bid on file in the City Clerk's Office.)
Mr. Hudson moved that the bid be referred to the City Manager
for study, report and recommendation to Council. The motion was
seconded by Mr. Swain and adopted.
PUBLIC HEARINGS:
PARKS AND RECREATION-BLUE RIDGE PUBLIC TELEVISION:
Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for
Monday, April 17, 2000, at 7:00 p.m., or as soon thereafter as the matter
may be heard, for the purpose of receiving comments relating to the
proposed lease of five acres of land and a 50 foot wide right-of-way
owned by the City in Fishburn Park, for the purpose of operating a non-
profit, educational television facility, for a period of 30 years
commencing as soon as all legal requirements have been met and
ending on July 1, 2030, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on March 20, March 27, April 3 and April 10, 2000.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor inquired if there were persons in attendance who
would like to address Council in connection with the matter;
whereupon, no one asked to be heard.
There being no questions or comments by Council Members, the
Mayor declared the public hearing closed.
SCHOOLS: Council having authorized the City Clerk to advertise
a public hearing for Monday, April 17, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive the views of citizens
241
regarding appointment of three Roanoke City School Board Trustees
for three year terms of office commencing July 1, 2000, the matter was
before the body.
Advertisement of the public hearing was published in
The Roanoke Times on Friday, April 7, 2000.
Candidates for the positions are James P. Beatty, F. B. Webster
Day, Marsha W. Ellison, Sherman P. Lea, Gloria P. Manns and William E.
Skeen.
(See publisher's affidavit on file in the City Clerk's Office.)
Mr. Michael Palmer, 1524 Wilson Avenue, N. W., spoke in support
of the application of Mr. Sherman Lea. He advised that Mr. Lea has a
concern for not only the education of Roanoke's children, but for their
well being and safety while they are in school. He stated that from his
previous experience as a police officer, there are generally two types
of teens, the student who attended school every day and the drop out
who felt that no one was concerned for his well being or safety. He
added that Mr. Lea has a strong concern for the student who drops out
of school and to that end, he initiated a program with Total Action
Against Poverty, known as the Drop Out Retrieval Program, which
locates students who have dropped out of school and tries to get them
back into educational programs that will enable them to earn their GED.
He called attention to Mr. Lea's involvement to establish a program to
place dogs in the schools to sniff out drugs which benefit not only the
students, but parents, teachers, police officers, and the community at
large. He advised that Mr. Lea's dedication and commitment as a
School Board Trustee will help to make Roanoke a safer and better
community and will also help many young people who cannot succeed
in a normal school setting.
Ms. Anita J. Price, 3101 Willow Road, N. W., spoke on behalf of
the reappointment of Mr. Sherman Lea. She advised that she has been
a classroom teacher and counselor for over 25 years and it is from this
experience that she addresses Council. She further advised that public
education is under attack like never before, teachers are criticized and
made to be scape goats for all of the ills of the public education
system, and now, more than ever before, more support and more
friends of public education is needed in order to work together for the
success of Roanoke's children, and the Roanoke City Public Schools
have such a friend in Mr. Lea. She stated that Roanoke has an
excellent school system and part of that success must be attributed to
Mr. Lea who has worked diligently on several school board committees,
242
he has been recognized statewide as Chair of the Blue Ridge Region of
School Boards which is comprised of 18 school divisions from
Allegheny to Wythe County and from this position, he was automatically
appointed to the Board of Directors of the Virginia School Board
Association. She advised that Mr. Lea believes that every employee
has the right to work with dignity and respect, he has proven himself
to be an active listener and problem solver, and he is willing to do
whatever is required to insure the best learning environment for
Roanoke's students and the best working environment for school
employees. She strongly supported Mr. Lea's application for
reappointment to the School Board.
Ms. Fran Martin, 3325 Oakland Boulevard, N. W., a retired teacher
of the Roanoke City School System, spoke in support of the
reappointment of Mr. Sherman Lea. She advised that she worked
closely with Mr. Lea in regard to promoting a drug free environment in
the Roanoke City Public schools and in naming a building at William
Fleming High School in honor of former principal, Alice Szathmary.
She stated that Mr. Lea supports Roanoke's high schools and a new or
remodeled stadium or complex to be used for athletic events. She
advised that Mr. Lea responds immediately to questions or concerns
and he is an advocate for parents, students and employees within the
school system; whereupon, she urged that Council give serious
consideration to his reappointment to the School Board.
Ms. Leslie Matney, 2310 Avenham Avenue, S. W., spoke in
support of the reappointment of Mr. Sherman Lea to the School Board
because he is a concerned citizen involved in his community through
his job, his religion, his family and his love of sports. She advised that
Mr. Lea has two children who attended Roanoke City Public Schools
and he was actively involved in both their academic and athletic
endeavors. She stated that every school is important to Mr. Lea and as
a School Board member, he makes an effort to be accessible to all
people in the community and takes time to listen to concerns,
investigates issues and takes appropriate action, he is open to all
comments about school issues, be they favorable or critical, and he
follows through on all concerns and earnestly tries to resolve matters
to the satisfaction of the individual. She advised that Mr. Lea is
involved in programs that will create a safe environment in the schools,
he initiated the use of drug dogs in the schools and encourages drug
awareness education to eradicate the drug problem, and he is involved
in a campaign to reduce the drop out rate in the schools. She advised
that Mr. Lea brings to the School Board a balanced approach to
243
continuing education, while utilizing his experience, talents and
abilities for the benefit of Roanoke's young people. She urged that Mr.
Lea be reappointed to the School Board.
Ms. Joanne Hamidullah, Past President, Central Council PTA,
spoke in support of the reappointment of Ms. Marsha Ellison. She
advised that Ms. Ellison puts the children first and through the years,
she has demonstrated her commitment to all children through her
support of the alternative education program at Noel C. Taylor Learning
Academy, an increase in the number of pre school programs in the
Roanoke City Public School system, decreasing the number of students
in the individual classroom, and encouraging high expectations for all
children. She stated that Ms. Ellison sees the need for and has
encouraged more parental involvement in the schools. She asked that
Council support Ms. Ellison in her bid for reappointment to the School
Board.
Mr. Dan Carson, 2006 Knollwood Road, S. W., spoke in support
of the reappointment of Ms. Marsha Ellison. He advised that he has
known Ms. Ellison for 13 years and appeared before Council on two
previous occasions to encourage her appointment. He stated that Ms.
Ellison held numerous positions as volunteer and leader in the City
schools prior to becoming a member of the School Board, she is
conscientious, with a wealth of experience, and she will understand
and pursue the interests ora large and diverse student population in an
increasingly demanding world. He advised that he shares Ms. Ellison's
expectations for Roanoke City schools and pointed out that meaningful
progress has been made during her term as a Trustee and as Chair of
the School Board. He stated that she has advocated a cooperative
relationship between schools and businesses in the community, an
outgrowth of which is the establishment of the Blue Ridge
Technological Academy which will open this fall in the Roanoke Higher
Education Center. He referred to the working agreement formulated by
the School Board when Ms. Ellison served as Chairwhich outlined how
the Board could effectively operate as an organization. He advised that
Ms. Ellison has proven herself as an effective and caring member of the
School Board, steadfastly focusing on improving student achievement
and the citizens of Roanoke are fortunate that she is willing to continue
her service. He urged that Ms. Ellison be reappointed for another term
on the Roanoke City School Board.
Dr. Reginald Shareef, 3148 Circle Drive, S. W., spoke in support
of the reappointment of Ms. Marsha Ellison, who is a person of
intelligence, discipline, drive, character, ethics and morality. He
advised that she has a profound interest in the Roanoke City Public
344
Schools and prior to her appointment to the School Board, she was
involved in activities including tutoring, the school long range planning
committee and President of the Central Council PTA. He stated that
since joining the School Board, she has been an advocate for the joint
use of school facilities with the community, which has led to programs
that promote wellness and fitness for community members, classes for
senior citizens and the opening of two school libraries during evening
hours, which activities are indicative of her commitment to expand the
concept back to public education for the 21st century. He advised that
Ms. Ellison supports the Standards of Learning process, but has
encouraged additional criteria in conjunction with the SOL's, she
supports innovative programs to facilitate interventions for Iow
achieving and truant students, increased teacher training, smaller class
sizes and more pre school programs. He noted that Ms. Ellison has
been instrumental in the School Board's attempts to bring teacher
salaries above the national average, while simultaneously improving
student achievement, and the pay and performance program should
help to accomplish both of these goals. He advised that she is
articulate, personable, highly motivated, and possesses the knowledge,
commitment and energy to make meaningful contributions to the
School Board. He strongly recommended the reappointment of Ms.
Ellison to the Roanoke City School Board.
Ms. Margaret Martin, 1609 Persinger Road, S. W., spoke in
support of the reappointment of Ms. Marsha Ellison to the School
Board. She advised that Ms. Ellison has been a community leader,
President of the American Association of University Women, President
of Raleigh Court Elementary School PTA, President of Roanoke Central
Council PTA, and an active member of the PTA and Site Based Council
at Woodrow Wilson Middle School and Patrick Henry High School, and
she is a good behind-the-scenes worker whose main interest is the
children. She explained that Ms. Ellison has served on the School
Board for six years, including three years as Chair, and she has been
an advocate for all children, she has visited each City school, she is a
hands on School Board member and goes above and beyond the call
of duty by not only visiting the schools, but attending special events,
tutoring, and supporting team transportation sports in the various
schools. She advised that Ms. Ellison has no hidden agenda, her
agenda is to provide the best possible education for all of Roanoke's
children. She requested that Council reappoint Ms. Ellison for another
term to the Roanoke City School Board.
Mr. Douglas Waters, 163 Zion Hill Road, Fincastle, Virginia, a
former resident of the City of Roanoke and a parent of Roanoke City
Public School graduates, spoke in support of the reappointment of
245
Mr. Webster Day. He advised that he has known Mr. Day in his capacity
as a civic volunteer, as an attorney, and as a School Trustee and from
all of these experiences, he is convinced that Mr. Day has the
combination of qualities that make him a very strong candidate for
reappointment to the School Board. He called attention to Mr. Day's
excellent leadership skills and his genuine concern for education in
terms of quality and equality for all students. He stated that his
experience in public finance, the legal field, managing education and
training programs for a diverse body of citizens who are served by the
Fifth District Employment and Training Consortium, and other
organizations where he serves as a volunteer leader make him a strong
candidate for reappointment to the School Board. He advised that
Council is in an enviable position of having an outstanding slate of
candidates to select from, but for the reasons above stated, Mr. Day is
an outstanding candidate for reappointment to the School Board.
Mr. Wallace Allen, 3821 Harvest Lane, N. W., spoke in support of
the appointment of Ms. Gloria Manns to the School Board. He advised
that Ms. Manns has an appreciation for the Roanoke City Public School
System from three perspectives: (1) a former student and graduate of
the system, (2) a parent of two children who graduated from the system,
and (3) a volunteer in various capacities in the school system, the PTA,
and the Booster Club, all of which have given her an appreciation for
the Roanoke City Public School system. He stated that Ms. Manns
gives her time and talents to her community in order to make Roanoke
City a better place to live, she is committed and caring to all tasks that
are entrusted to her, she serves as a member of the City Manager's
Community Relations Task Force, the Roanoke Public Library Board,
the Widows Support Group, and the National Association of Social
Workers, etc. He advised that Ms. Manns has an appreciation for the
school system, she is benevolent, caring and committed and based on
those facts, he recommended that she be appointed to the School
Board.
Mr. Jonathon Skeen, 2420 Tillett Road, N. W., spoke in support
of the application of his father, Mr. William Skeen, for appointment to
the School Board. He advised that he is a junior at Patrick Henry High
School and his father has always been supportive of his advancement,
concerned about his grades, extracurricular activities and sports
participation which has helped him to excel in his academics and led
to a 3.7 grade point average. He stated that his father leads by example
by volunteering for any activity, whether it be coaching, soccer,
baseball, a civic endeavor, orany project that needs his assistance. He
346
advised that his father has a "roll up your sleeves, get people involved"
way of doing business and if he is appointed to serve on the School
Board, he will work hard to do the very best job that he is capable of.
Mr. Ben Skeen, 1938 Avon Road, S. W., spoke in support of the
application of his father, Mr. William Skeen, for appointment to the
School Board. He advised that he is an eighth grade student at
Woodrow Wilson Middle School, and his father is always interested in
knowing if he is happy, and, if not, what can be done to make things
better. He stated that his father has helped him to understand the
importance of getting a good education, treating people with respect,
working together, listening closely to what others have to say,
encouraging him to work toward his goals and achievements, and that
giving up is never an option. He advised that if elected to the School
Board, his father will work hard, listen carefully and work with others,
while striving to do what is best for all of the students in the Roanoke
City Public School System.
Mr. Michael Urbanski, 2108 Mount Vernon Road, S. W., spoke in
support of the application of Mr. Webster Day for reappointment to the
School Board. He advised that the qualities of courage, judgment,
integrity and dedication constitute the cornerstones of Mr. Day's
character and are evident from his service and accomplishments
during his first term on the School Board. He stated that Mr. Day brings
the perspective of a parent of three children to the Roanoke City
Schools, a youth coach, a businessman, a skilled attorney in financial
transactions, and a civic leader and volunteer. He advised that there is
no finer or more qualified individual to serve on the Roanoke City
School Board than Mr. Day and strongly recommended that he be
reappointed for a second term.
Ms. Brenda McDaniel, 2037 Carter Road, S. W., spoke on behalf
of the application of Mr. William Skeen. She advised that Roanoke is
fortunate to have so many qualified candidates seeking appointment to
the School Board and Council has a difficult decision to make. As a
member of the Greater Raleigh Court Civic League, she stated that Mr.
Skeen is a most dependable, reliable and effective participant who
gives all projects his full attention, he is a father who takes an active
role in the lives of his children, he is active in the Roanoke
Neighborhood Partnership Steering Committee and would be an asset
to any organization on which he serves. She requested Council's
serious consideration of Mr. Skeen for appointment to the School
Board.
247
Mr. Matthew Kennell, 2201 Hunter Road, S. W., spoke in support
of the application of Mr. William Skeen for appointment and Mr.
Webster Day for reappointment to the School Board. He advised that
Mr. Skeen is the kind of person who can be called upon when one
needs new ideas or a fresh approach. He called attention to Mr.
Skeen's passion to make his community a better place to live and with
that goal in mind, he accepted a position with Total Action Against
Poverty so that he could better serve the people of the Roanoke Valley.
He stated that Mr. Skeen is a caring community leader, a good husband
and father and a model citizen; therefore, he requested that Council
support the appointment of Mr. Skeen to the School Board.
Ms. Annette Lewis, 4606 Casper Drive, N., E., spoke in support of
the application of Mr. Sherman Lea, who is a man of vision and action,
for reappointment to the School Board. She advised that when he
discovered that more than 500 children drop out of schools each year
in the Roanoke Valley, he brought the drop out crisis to the forefront.
She stated that Mr. Lea deserves to be reappointed to the School Board
because he is committed to keeping Roanoke's children in school so
they too can play an active role in society. She urged Council's support
of Mr. Lea for reappointment to the School Board.
Dr. Elizabeth Lee, 4833 Westhill Drive, S. W., spoke in support of
the application of Ms. Gloria Manns for appointment to the School
Board. She advised that Ms. Manns is positive, professional, creative
in problem solving, and never gives up on her crusade for children.
She stated that Ms. Manns has no private agenda and seeks
appointment to the School Board out of a desire to promote the welfare
of Roanoke City School students, she will be equitable in caring about
all children in the Roanoke City Schools, she is not afraid of hard work
or long hours, she is not afraid of the demands of difficult decisions,
she will uphold strong academic standards of learning, she
understands the value of counseling, co-curricular development,
student health issues, safety, special needs and concerns, budgeting,
and she will do her utmost to be an informed advocate for the youth of
Roanoke City. She asked that Council evaluate Ms. Manns credentials
and review the evidence of her service to the community and find her
worthy of a position on the School Board. She advised that as a
Trustee of the School Board, she will be assertive in a plan that gives
attention and support to preparing all students for success in meeting
the Standards of Learning. For the above reasons, she requested that
Ms. Manns be appointed to the Roanoke City School Board.
248
Mr. Donald Graham, 4832 Westhill Drive, S. W., spoke in support
of the application of Mr. James Beatty, who started his career as a
teacher, followed by a profession in public service, for appointment to
the School Board. He advised that Mr. Beatty has worked with colleges
and other learning institutions in developing students for public service
opportunities, he has two sons who completed their education in the
Roanoke City Public School System, his involvement through
leadership and development has helped young people to attain
scholarships, and he is a religious leader in the community. He stated
that Council has a difficult task of selecting three persons from a good
slate of candidates; however, someone of Mr. Beatty's credentials
would be an outstanding addition to the School Board. He requested
that Council give serious consideration to the appointment of Mr.
Beatty to the Roanoke City School Board.
Ms. Pauline Brown, P. O. Box 11782, spoke in support of the
application of Mr. William Skeen. She advised that Mr. Skeen's
leadership at Total Action Against Poverty and in the banking industry
are assets to the Roanoke community and to the School Board. She
stated that he is caring, responsible, driven and fair, a task master who
can get the job done, and he is community-oriented and possesses
strong values for personal growth and development. She advised that
his professional and personal credentials are too extensive to list in
full, although he has over 20 years of experience in banking and
business management, his planning and organizational skills are
impeccable, he possesses vision and the ability to set clear goals and
to achieve results, and he is actively involved as a Board member in
numerous community groups including the Greater Raleigh Court Civic
League, the Roanoke Regional Housing Network and the Roanoke City
Manager's Community Relations Task Force. She stated that aside
from being a dedicated business professional, Mr. Skeen is a dedicated
father, he understands the issues facing Roanoke's youth, and he is
sensitive and sympathetic to educational issues and those issues
facing the school system. She added that Mr. Skeen is able to manage
responsibilities to family, work and to the community in an outstanding
manner, he is a man of great integrity, and asked that Council consider
him for appointment to the Roanoke City School Board.
Ms. Helene Katz, 2509 Heritage Circle, S. W., spoke in support of
the reappointment of Mr. Webster Day, who has a vested interest in the
Roanoke City Schools and the educational process for all children, to
the Roanoke City School Board. She stated that Mr. Day has lived and
worked in the City of Roanoke for over 20 years, he has three children
in the Roanoke City Public Schools, his professional expertise as an
attorney has enabled him to make numerous contributions for the
249
benefit of Roanoke's school system, and he is a consensus builder in
business and financial matters involving public funds. She advised
that during the next three years, the School Board will be addressing
many critical issues, including the renovation of Patrick Henry High
School, efforts to implement the Virginia Standards of Learning testing
program, while continuing to represent a cross section of the
community, and the School Board will be best served by a composition
of individuals who offer a diverse assortment of professional
experience in their roles as School Board Trustees. She stated that Mr.
Day has the ability to implement policy and decisions that will
determine the positive direction of the School system in the new
millennium. She urged Council to reappoint him for another term on
the School Board.
Mr. George Gunther, P. O. Box 12353, advised that after listening
to all of the testimony, it is apparent that Council has an excellent slate
of candidates to choose from, and suggested that more than three
persons be appointed to the School Board.
Without objection by Council, the Mayor advised that all remarks
would be received and filed. He further advised that public interviews
will be held on Tuesday, April 18, 2000, commencing at 4:30 p.m., in the
City Council Chamber.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, April 17, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of RIA, LLC, that
certain tracts of land located on the west side of Hollins Road, N. E.,
May Street and Pearl Avenue, identified as Official Tax Nos. 3140612,
3140613, 3140614, 3140615, 3140620, 3140621, 3140622, 3140623,
3140303, 3140305, 3140306 and 3140301, be rezoned from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, subject to
certain conditions proffered by the petitioner, the matter was before the
body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, March 30 and Thursday, April 6, 2000, and
in The Roanoke Tribune on Thursday, April 6, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission recommending that
Council approve the request for rezoning, advising that current zoning
would change to LM, Light Manufacturing District; land use of the
250
rezoned property can be light industrial uses as provided for in the LM
district; at present, current zoning is restricted to heavy industrial uses,
which may be more objectionable to surrounding uses; the
neighborhood is separated from the subject properties by other
properties zoned for manufacturing use; and the comprehensive plan
would be followed, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Michael K. Smeltzer, Attorney, appeared before Council in
support of the request of his client.
ACTION:
Mr. White moved that the following ordinance be placed upon its
first reading:
(#34765) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 314, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 1.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34765 was adopted, on its first reading, by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, April 17, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of James J.
Walker that two adjoining tracts of land located at 1031 Patterson
Avenue, S. W., identified as Official Tax Nos. 1112009 and 1112010, be
rezoned from LM, Light Manufacturing District, to C-2, General
Commercial District, subject to certain conditions proffered by the
petitioner, the matter was before the body.
251
ACTION:
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, March 30 and Thursday, April 6, 2000,
and in The Roanoke Tribune on Thursday, April 6, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
properties are requested to be rezoned to provide for future use as a
church or place or worship, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, subject to certain conditions
proffered by the petitioner.
(For full text, see report on file in the City Clerk's Office.)
Sam Garrison, Attorney, appeared before Council in support of
the request.
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
(#34766) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 111, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 3.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34766 was adopted, on its first reading, by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
OTHER HEARING OF CITIZENS:
252
ACTION:
COMPLAINTS-SEWERS AND STORM DRAINS-PUBLIC WORKS:
Mr. Douglas Trout, 752 Orange Avenue, N. E., addressed Council with
regard to the over population of midges and odor in the vicinity of the
Sewage Treatment Plant. He also referred to an unfavorable situation
on Brownlee Avenue, S. E., as a result of swamp-like conditions in the
area.
It was the consensus of Council to refer the complaint to the City
Manager for response.
POLICE DEPARTMENT-PAY PLAN-HOUSING/AUTHORITY-CITY
EMPLOYEES: Mr. Robert Gravely, 1412 Moorman Road, N. W.,
addressed Council with regard to utilization of the City's current
workforce to serve as leaders in the community, creation of more jobs
for inner City residents, crime control in the inner City, and increased
housing in the inner City. He expressed appreciation to the City
Manager, on behalf of City employees, with regard to her
recommendation on a proposed pay increase for fiscal year 2000-01.
CITY MANAGER: Mr. Hudson offered the following resolution
confirming the City Manager's appointment of James D. Ritchie, Sr., as
Deputy City Manager, Kit B. Kiser as Assistant City Manager for
Operations, and George C. Snead, Jr., as Assistant City Manager for
Community Development, effective April 17, 2000:
(#34767-041700) A RESOLUTION confirming the City Manager's
appointments to Assistant City Manager and Deputy City Manager
positions.
(For full text of Resolution, see Resolution Book No. 62, page 592.)
Mr. Hudson moved the adoption of Resolution No. 34767-041700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
253
There being no further business, the Mayor declared the meeting adjourned
at 10:00 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #15-110-236
Ms. Evelyn S. Lander, Director
Department of Planning and Code Enforcement
Roanoke, Virginia
Dear Ms. Lander:
Your communication tendering your resignation as a member of the Metropolitan Planning
Organization of the Roanoke Valley-Allegheny Regional Commission, was before the
Council of the City of Roanoke at a regular meeting which was held on Monday,
September 18, 2000.
On motion, duly seconded and unanimously adopted, your resignation was accepted and
the communication was received and filed.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Valley-Allegheny
Regional Commission from April 5, 1999 to September 1, 2000. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valleywhich was
issued by the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP/vbc
Enclosures
Ms. Evelyn S. Lander
September 20, 2000
Page 2
pc:
Temple L. Kessinger, Jr., Chairperson, Metropolitan Planning Organization of the
Roanoke Valley-Allegheny Regional Commission, 1521 South Franklin Avenue,
Covington, Virginia 24426
Wayne G. Strickland, Secretary, Metropolitan Planning Organization of the Roanoke
Valley-Allegheny Regional Commission, 315 Church Avenue, S. W., Roanoke,
Virginia 24016
Stephanie M. Moon, Deputy City Clerk
?)?-5 73:a2
Roanoke City Department of Planning
and Code Enforcement
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Email: planning@ci.roanoke,va,us
September 1, 2000
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch
Honorable C. Nelson Harris
Honorable W. Alvin Hudson, Jr.
Honorable William White, Sr.
Honorable Linda F. Wyatt
Dear Members of Council:
S ubj e ct:
Metropolitan Planning Organization
Please accept this letter as my resignation from the Metropolitan Planning Organization
(MPO) of the Roanoke Valley-Alleghany Regional Commission. I appreciate the opportunity
provided to me in serving on this regional transportation planning board. Please let me know if I can
assist future city representatives in long term transportation planning.
Respectfully submitted,
Evelyn S. Lander, AICP, Director
Planning and Code Enforcement
Mary F. Parker, City Clerk
Darlene L. Burcham, City Manager
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #15-110-318
Glenn D. Radcliffe, Chairperson
Human Services Committee
Roanoke, Virginia 24018
Dear Mr. Radcliffe:
This is to advise you that Evelyn F. Board has qualified as a member of the Human
Services Committee for a term ending June 30, 2001.
Mary F. Parker, CMC
City Clerk
MFP:vbc
pc:
Teresa I. McDaniel, Secretary, Human Services Committee
Stephanie M. Moon, Deputy City Clerk
Oath Affi matio of Offi¢
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Evelyn F. Board, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Human Services Committee for a term of one year beginning July
1, 2000, and ending June ;~0, 2001, according to the best of my ability. (So help me
God.)
/
Subscribed and sworn to before me this ,,~O day of ,~000.
ARTHUR B. CRUSH, III, CLERK
BY
, DEPUTY CLERK
N:\CKLO BAGENDA99\june 19.vcpd
CITY OF ROANOKE
INTERDEPARTMENTAL COMMI/NICA~O~' 11 P2,0D
TO:
FROM:
SUBJECT:
DATE:
Mary F. Parker, City Clerk
Donald S. Caldwell, Commonwealth's Attorney
Cost Collection Unit
September 11, 2000
Please reserve approximately ten minutes at the September 18, 2000
Council meeting, for a short presentation of the Cost Collection
Department's results for the 1999-2000 Fiscal Year.
Please confirm the time and place of that meeting with Beverly at
853-2626, or Rita at 853-1533. Thank you for your assistance.
CITY OF ROANOKE
COST COLLECTIONS UNIT
Fiscal Year 1999 - 2000
Page: INDEX
I - Summary of Cost Collection Effort for Fiscal Year 1999-2000
2 - Six-Year Comparison of Cost Collection Effort
3 - Chart: Six-Year Comparison of Cost Collection Results for Roanoke City
4 - Six-Year Comparison of General District Court Delinquent Collections
5 - Chart: General District Court 6-Year Comparison
6 - Five-Year Comparison of Circuit Court Delinquent Collections
7 - Chad: Circuit Court 5-Year Comparison
8 - Four-Year Comparison of Juvenile & Domestic Court Delinquent Collections
9 - Chart: Juvenile & Domestic Court 4-Year Comparison
SUMMARY OF COST COLLECTION EFFORT
FOR FISCAL YEAR 1999 - 2000
Total Delinquent Referred
Total Delinquent Collections
State
% of Total Delinquent Collection
Local
% of Total Delin~{uent Collection
35% from State
35% from City
35% to Cost Collections from
Total Delinquent Collections
BUDGET EXPENDITURES
EXCESS REVENUE
SPLIT $0150 WITH STATE
GENERAL JUVENILE
DISTRICT CIRCUIT & DOMESTIC
COURT COURT COURT
$354,893.66 $380,567.31 $53,779.04
365,366.18 139,585.91 18,774.83
102.95% 36.68% 34.91%
300,839.40 119,023.89 17,156.53
82.34% 85.27% 91.38%
64,526.78 20,562.02 1,618.30
17.66% 14.73% 8.62%
COLLECTION FEE BREAKDOWN
103,210.63 41,057.38 5,991.90
22,137.56 7,092.89 565.19
125,348.19 48,150.27 6,557.09
39,551.99 15,193.19 2,069.00
85,796.20 32,957.08 4,488.09
42,898.10 16,478.54 2,244.04
TOTALS
FOR ALL
$789,240.01
523,726.92
66.36%
437,019.82
83.44%
86,707.10
16.56%
LOCAL YEAR-END RESULTS FOR
LOCAL DELINQUENT COLLECTION
MINUS 35% COLLECTION FEE
PLUS SPLIT
TOTAL REVENUE TO LOCALITY
64,526.78 20,562.02
22,137.56 7,092.89
42,389.22 13,469.13
42,898.10 16,478.54
$85,287.32 $29,947.67
ADDITIONAL INCOME TO CITY ($118,532.15 - 86,707.10)
ROANOKE CITY
1,618.30
565.19
1,053.11
2,244.04
$3,297.15
The ACTUAL COST OF COLLECTION is the Budget Expenditures
of $56,814.19 which results in a Collection Cost Percentage of -
29
10.85%
Page 1
SIX-YEAR COMPARISON OF COST COLLECTION EFFORT
Total Delinquent Referred
Total Delinquent Collections
State Delinquent Collections
% of Total Delinquent Collections
Local Delinquent Collections
% of Total Delinquent Collections
FY FY FY FY FY FY
1994-95' 1996-96'* 1996-97'** 1997.98 1998-99 1999-00
799,487.54 831,279.65 883,282.61 945,642.44 878,853.44 789,240.01
217,228.50 316,338.49 444,289.65 485,486.61 489,761.64 523,726.92
27.17% 38.05% 50.30% 51.34% 55.73% 66.36%
164,951.91 252,046.97 361,096.29 405,211.82 408,912.46 437,019.82
75.93% 79.68% 81.27% 83.47% 83.49% 83.44%
52,276.59 64,291.52 83,193.36 80,274.79 80,849.18 86,707.10
24.07% 20.32% 18.73% 16.53% 16.51% 16.56%
COLLECTION FEE BREAKDOWN
35% from State 53,256.99 87,577.04 120,769.37 130,086.25 139,438.09 150,259.92
35% from City 17.149.33 21.999.95 26.865.82 25.860.93 27.565.14 29.795.63
35% to Cost Collections from 70,406.32 109,576.99 147,635.19 155,947.18 167,003.23 180,055.55
Total Delinquent Collections
BUDGET EXPENDITURES
EXCESS REVENUE
SPLIT50/50WITH STATE
51.291.86 61.444.48 60.366.80 59.832.84 64.446.46 56.814.19
19,114.46 48,132.51 87,268.39 96,114.34 102,556.77 123,241.36
9,557.23 24,066.26 43,634.20 48,057.17 51,278.39 61,620.68
LOCAL DELINQUENT
COLLECTIONS
MINUS 35% COLLECTION FEE
PLUS SPLIT WITH STATE
TOTAL REVENUE TO LOCALITY
ADDITIONALINCOME/LOSS
TO CITY
YEAR-END RESULTS FOR ROANOKE CITY
52,276.59 64,291.52 83,193.36 80,274.79 80,849.18 86,707.10
17.149.33 21.999.95 26,865.82 25,860.93 27,565.14 29,795.63
35,127.26 42,291.57 56,327.54 54,413.86 53,284.04 56,911.47
9,557.23 24.066.26 43.634.20 48.057.17 51.278.39 61,620.68
44,684.49 66,357.83 99,961.74 102,471.03 104,562.43 t18,532.15
($7,592.10) $2,066.30 $16,768.38 $22,196.24 $23,713.25 $31,825.05
(14.52%) 3.21% 20.16% 27.65% 29.33% 36.70%
*Fiscal Year 1994-95 includes General District Court Only (Program began 10/94).
**Fiscal Year 1995-96 includes Circuit Court beginning 01/01/96.
.... Fiscal Year 1996-97 includes Juvenile & Domestic Court beginning 01/01/97.
Page 2
148
120
[SIX-YEAR COMPARISON OF COST COLLECTION RESULTS FOR ROANOKE CITYI
~ GROSS DELINQUENTCOLLECTIONS
· COLLECTION FEE
~ NET DELINQUENT COLLECTIONS
o SPLITOF EXCESS REVENUE
· TOTAL REVENUE TO LOCALITY
FISCAL YEAR
1994-95 1995-96 1996-97 1997-98 1998-99 1999-00
$52,276.59 $64,291.52 $83,193.36 $80,274.79 $80,849.18 $86,707.10
17.149.33 21.999.95 26.865.82 25.860.93 27.565.14 29.795.63
35,127.26 42,291.57 56,327.54 54,413.86 53,284.04 56,911.47
9.557.23 24.066.26 43.634.20 48.057.1~ 51.278.39 61.620.68
$44,684.49 $66,357.83 $99,961.74 $102,471.03 $104,562.43 $118,532.15
GROSS DELINQUENT COLLECTIONS
MINUS COLLECTION FEE
NET DELINQUENT COLLECTIONS
PLUS SPLIT OF EXCESS REVENUE
TOTAL REVENUE TO LOCALITY
SIX-YEAR COMPARISON OF DELINQUENT COLLECTIONS
in ROANOKE CITY GENERAL DISTRICT COURT
Total Delinquent Referred
Total Delinquent Collections
State Delinquent Collections
% of Total Delinquent Collection
Local Delinquent Collections
% of Total Delinquent Collection
FY FY FY FY FY FY
1994-9~; 1995-96 1996-97' 1997-9~ 1998-9~ 1999-00
799,487.54 684,618.94 571,370.84 541,863.22 484,534.32 354,893.66
217,228.50 284,443.23 348,834.83 362,986.43 346,101.30 365,366.18
27.17% 41.55% 61.05% 66.99% 71.43% 102.95%
164,951.91 225,674.44 280,208.52 300,115.46 285,467.18 300,839.40
75.93% 79.34% 80.33% 82.68% 82.48% 82.34%
52,276.59 58,768.79 68,626.31 62,870.97 60,634.12 64,526.78
24.07% 20.66% 19.67% 17.32% 17.52% 17.66%
COLLECTION FEE BREAKDOWN
35% from State 53,462.86 78,899.04 95,435.24 97,920.46 97,416.29 103,210.63
35% from City 16.943.46 20.546.42 23.373.19 20.513.29 20.691.53 22,137.56
35% to Cost Collections from 70,406.32 99,445.46 118,808.43 118,433.75 118,107.82 125,348.19
Total Delinquent Collections
BUDGET EXPENDITURES
EXCESS REVENUE
SPLIT 50150 WITH STATE
51,291.86 55,760.87 48.579.78 ~39.92 45,577.75 39.551.99
19,114.46 43,684.59 70,228.65 72,993.83 72,530.07 85,796.20
9,557.23 21,842.30 35,114.33 36,496.92 36,265.04 42,898.10
LOCAL DELINQUENT
COLLECTIONS
MINUS 35% COLLECTION FEE
PLUS SPLIT WITH STATE
TOTAL REVENUE TO LOCALITY
YEAR-END
RESULTS FOR ROANOKE CITY
52,276.59 58,768.79 68,626.31 62,870.97 60,634.12 64,526.78
16.943.46 20.546.42 23,373.19 20.513.29 20.691.53 22,137.56
35,333.13 38,222.37 45,253.12 42,357.68 39,942.59 42,389.22
9.557.23 21,842.30 35,114.33 36.496.92 36.265.04 42.898.10
44,890.36 60,064.67 80,367.44 78,854.60 76,207.63 85,287.32
Page 4
General District Court 6-Year Comparison
State and Local Fines & Costa
Total Paid
Total Timely Payments
Total Referred
Total Collected
1994-95 1995-96 1996-97 1997-98 1998-99 1999-00
2,290,398 2,714,449 2,610,296 2,606,864 2,222,953 2,259,586
2,073,169 2,430,006 2,261,461 2,243,877 1,876,852 1,894,220
799,488 684,619 571,371 541,863 454,534 354,894
217,229 284,443 348,835 362,986 346,101 365,366
27.17% 41.55% 61.05% 66.99% 71.43% 102.95%
Total Paid
Total Timely Payments
Total Referred
Total Collected
% Collected
FIVE-YEAR COMPARISON OF DELINQUENT COLLECTIONS
in ROANOKE CITY CIRCUIT COURT
Total Delinquent Referred
Total Delinquent Collections
State Delinquent Collections
% of Total Delinquent Collections
Local Delinquent Collections
% of Total Delinquent Collections
FY FY FY FY FY
1995-96' 1996-97 1997-~18 1998-99 1999-00
146,660.71 290,492.55 371,431.06 347,258.70 380,567.31
31,895.26 86,960.43 105,025.51 128,386.99 139,585.91
21.75% 29.94% 28.28% 36.97% 36.68%
26,372.53 73,067.14 89,384.73 109,275.46 119,023.89
82.68% 84.02% 85.11% 85.11% 85.27%
5,522.73 13,893.29 15,640.78 19,111.53 20,562.02
17.32% 15.98% 14.89% 14.89% 14.73%
35% from State
35% from City
35% to Cost Collections from
Total Delinquent Collections
COLLECTION FEE BREAKDOWN
8,377.23 22,380.94 27,692.13 37,118.29 41,057.38
1.754.30 4.255.61 4.845.64 6,491.73 7.092.89
10,131.53 26,636.55 32,537.77 43,610.02 48,150.27
BUDGET EXPENDITURES
EXCESS REVENUE
SPLIT 50150 WITH STATE
5,683.61 10,891.46 12,483.89 16,829.08 15,193.19
4,447.92 15,745.09 20,053.88 26,780.94 32,957.08
2,223.96 7,872.55 10,026.94 13,390.47 16,478.54
LOCAL YEAR-END
LOCAL DELINQUENT COLLECTIONS
MINUS 35% COLLECTION FEE
PLUS SPLIT WITH STATE
TOTAL REVENUE TO LOCALITY
RESULTS FOR ROANOKE CITY
5,522.73 13,893.29 15,640.78 19,111.53
1,754.30 4,255.61 4,845.64 6,491.73
3,768.43 9,637.68 10,795.14 12,619.80
2,223.96 7,872.55 10,026.94 13,390.47
5,992.39 17,510.23 20,822.08 26,010.27
*Fiscal Year 1995-96 began 01/01/96 (Figures include only a 6-month period).
20,562.02
7,092.89
13,469.13
16,478.54
29,947.67
Page 6
Circuit Court 5-Year Comparison
State and Local Fines & Costs
Total Paid
Total Timely Payments
Total Referred
Total Collected
1995-96 1996-97 1997-98 1998-99 1999-00
513,313 629,621 719,054 753,999 734,237
481,418 542,661 614,028 625,612 594,652
146,661 290,493 371,431 347,259 380,567
31,895 86,960 105,026 128,387 139,586
21.75% 29.94% 28.28% 36.97% 36.68%
Total Paid
Total Timely Payments
Total Referred
Total Collected
% Collected
FOUR-YEAR COMPARISON OF DELINQUENT COLLECTIONS
in ROANOKE CITY JUVENILE & DOMESTIC COURT
Total Delinquent Referred
Total Delinquent Collections
State Delinquent Collections
% of Total Delinquent Collections
Local Delinquent Collections
% of Total Delinquent Collections
FY FY FY FY
1996-97' 1997-98 1998-99 1999-00
21,419.22 32,348.16 47,060.42 53,779.04
8,494.38 17,474.67 15,273.35 18,774.83
39.66% 54.02% 32.45% 34.91%
7,820.63 15,711.63 14,169.82 17,156.53
92.07% 89.91% 92.77% 91.38%
673.75 1,763.04 1,103.53 1,618.30
7.93% 10.09% 7.23% 8.62%
35% from State
35% from City
35% to Cost Collections from
Total Delinquent Collections
BUDGET EXPENDITURES
EXCESS REVENUE
SPLIT 50~50 WITH STATE
COLLECTION FEE BREAKDOWN
2,016.50 4,473.66 4,903.51 5,991.90
173.72 502.00 381.88 565.19
2,190.22 4,975.66 5,285.39 6,557.09
895.56 1,909.03 2,039.63 2,069.00
1,294.66 3,066.63 3,245.76 4,488.09
647.33 1,533.32 1,622.88 2,244.05
LOCAL YEAR-END
LOCAL DELINQUENT
COLLECTIONS
MINUS 35% COLLECTION FEE
PLUS SPLIT WITH STATE
TOTAL REVENUE TO LOCALITY
RESULTS FOR ROANOKE CITY
673.75 1,763.04 1,103.53 1,618.30
173.72 502.00 381.88 565.19
500.03 1,261.04 721.65 1,053.11
647.33 1,533.32 1,622.88 2,244.05
1,147.36 2,794.35 2,344.53 3,297.16
*Fiscal Year 1996-97 began 01/01/97 (Figures include only a 6-month period).
Page 8
lOO
Juvenile & Domestic RelatiOnSstate and LocaIDistrictF~n~. & co,taC°urt 4-Year Comparison
Total Paid
Total Timely Payments
Total Referred
Total Collected
1996-97 1997-98 1998-99 1999-00
71,017 84,807 72,121 78,169
62,523 67,332 56,848 59,394
21,419 32,348 47,060 53,779
8,494 17,475 15,273 18,775
39.66% 54.02% 32.45% 34.91%
Total Paid
Total Timely Payments
Total Referred
Total Collected
% Collected
MARY F. PARKER, CMC
cit~ Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk@ci.roanokc.va, us
STEPHANIE M. MOON
Deputy City Clerk
September 20, 2000
File #11-132-228
The Honorable Bob Knight, President
National League of Cities
1300 Pennsylvania Avenue, N. W.
Washington, D.C. 20004
Dear Mayor Knight:
I am enclosing copy of Resolution No. 35056-091800 lending the support of the City of
Roanoke to the National League of Cities Campaign to Promote Racial Justice which was
launched on September 20, 2000, in Washington, D.C. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, September 18, 2000.
Mayor Ralph K. Smith presided over a ceremony on Wednesday, September 20 at 12:00
noOn at which time a ceremonial copy of the above referenced resolution was presented
to the City of Roanoke Community Relations Task Force.
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of September, 2000.
No. 35056-091800.
A RESOLUTION lending the City's support to the National League of Cities
Campaign to Promote Racial Justice which will be launched on September 20, 2000, in
Washington, D. C.
WHEREAS, by Act of the Congress of the United States dated July 2, 1964, the Civil
Rights Act of 1964 was adopted banning discrimination because of a person's color, race,
national origin, religion, or sex;
WHEREAS, by Act of the Congress of the United States dated December 6, 1865,
the 13th Amendment of the Constitution of the United States was adopted abolishing
slavery;
WHEREAS, by Act of the Congress of the United States dated July 9, 1868, the 14th
Amendment of the Constitution of the United States was adopted giving all persons born or
naturalized in the United States the right to due process and equal protection under the law;
WHEREAS, the National League of Cities will hold a rally to proclaim National
Undoing Racism Day at Freedom Plaza in Washington, D.C., at 12:00 noon on September
20, 2000; and National Undoing Racism Day launches the Campaign to Promote Racial
Justice, a major initiative in which citizens and city leaders in more than 200 cities all over
America will add their voices in support of efforts to eliminate racism and advance racial
justice in our nation's communities;
WHEREAS, the City of Roanoke celebrates its past accomplishments and praises its
past leaders such as the Rev. Noel C. Taylor and the Rev. Charles G. Fuller, who, as
examples to us all, labored together to promote the cause of racial equality; and
WHEREAS, we reflect on the progress that our fine city has made, but we are aware
of issues of racism and problems that many minorities are still subjected to in their daily
lives and we recommit ourselves to the road yet traveled to make this land one nation under
God, indivisible, with liberty and justice for all.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that
the City of Roanoke supports the National League of Cities' Campaign to Promote Racial
Justice.
THEREFORE, BE IT FURTHER RESOLVED that the City of Roanoke will present
this resolution to the City's Community Relations Task Force on September 20, 2000, at
12:00 noon in Lee Plaza, under the shadow of the appropriately named Noel C. Taylor
Municipal Building. By this act, we reaffirm our commitment to eliminating all forms of
racism in our City and we celebrate the progress the citizens of Roanoke have already made
in promoting positive relationships among people of different racial and ethnic backgrounds.
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to forward an
attested copy of this resolution to the Honorable Bob Knight, President, National League of
Cities.
ATTEST:
City Clerk.
CITY OF ROANOKE
t ~'~,~ 2'} CITY COUNCIL
~~1 215 Church Avenue, S.W., Room 456
,~~,5,/ Roanoke, Virginia 24011-1536
"~/~¢-'--~¢~/ Telephone: (540) 853-2541
~LPH K. SMITH F~: (540) 853-1145
Mayor
September 11, 2000
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
I read, with a great deal of interest, the article contained in the September 4 edition of
Nation's Cities Weekly indicating that citizens and City leaders all over America are
encouraged to add their voices to local efforts taking place around the country and in
Washington, D.C., on September 20 as part of a demonstration led by the National League
of Cities to rally against racism.
National Undoing Racism Day launches the Campaign to Promote Racial Justice, a major
initiative in conjunction with more than 200 cities to eliminate racism and to advance racial
justice in our nation's communities. The effort, led by NLC President, Bob Knight, who is
also Mayor of Wichita, Kansas, is aimed at raising awareness about issues of racism and
the problems that many minorities are still subjected to in their daily lives, and at the same
time drawing attention to local efforts to do away with racism.
Therefore, I am proposing, with the concurrence of Council, that the City of Roanoke adopt
a resolution lending our support to the "National Undoing Racism Day Rally" that will be
held at Freedom Plaza, 1301 Pennsylvania Avenue, and is located just three blocks from
the White House. NLC President Knight, City officials and leaders of other organizations
who support the NLC's campaign will participate in the Washington event at 12:00 noon
on September 20.
Sincerely,
W. D. "Bill" Bestpitch
Council Member
WDB:mp
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #60-103-214-236-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35057-091800 amending and reordaining certain
sections of the 2000-2001 Grant Fund Appropriations, in connection with acceptance of
grant funds in the amount of $43,965.00 from the Compensation Board Technology Trust
Fund, to be used for upgrades to current recordation equipment. The abovereferbnced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
The Honorable Arthur B. Crush, III, Clerk of Circuit Court
Darlene L. Burcham, City Manager
Joseph D. SIone, Director, Department of Technology
Barry L. Key, Director, Department of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of September, 2000.
No. 35057-091800.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Am3ropriations
Judicial Administration $ 889,840
Compensation Board Technology Trust Funds (1) .............. 43,965
Revenues
Judicial Administration
Compensation Board Technology Trust Funds (2) ..............
1) Furniture and
Equipment > $5,000
2) State Grant Receipts
(035-120-5141-9005) $ 43,965
(035-120-5141-5141) 43,965
$ 889,840
43,965
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
September 18, 2000
Honorable Ralph K. Smith, Mayor
Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Acceptance of Compensation Board Technology Trust Funds
Background:
The Clerk of Circuit Court is responsible, by statute, for the recordation of legal
instruments. These instruments include: Land records, Marriage Licenses,
Financing Statements, Assumed Names, Wills and other Probate records, and
Law, Chancery and Criminal Orders. These records must be maintained and be
available to the public.
The Optical Character Recognition System, also known as the Records
Management Indexing/Scanning System, currently being used to record the
above-mentioned records can no longer facilitate the volume of records being
scanned. There is a need for additional, compatible equipment that will allow
several operators to perform like tasks simultaneously. This equipment is
available through the Supreme Court of Virginia at a cost of $43,965.00. Funding
in the amount of 43,965.00 is available from the Compensation Board of Virginia-
Technology Trust Fund.
Considerations:
The Clerk of Circuit Court has been granted $43,965.00 from the Compensation
Board of Virginia-Technology Trust Fund for upgrades to the current recordation
equipment. This grant does not require a local match.
Honorable Mayor and Members of City Council
September 18, 2000
Page 2
Recommended Action:
Authorize the City Manager to execute the requisite documents to obtain the
funding from the Compensation Board-Technology Trust Fund.
Authorize the Director of Finance to establish a revenue estimate in the amount
of $43,965.00 in the Grant Fund and appropriate funding to the expenditure
account listed below:
9005 Furniture and Equipment (>$5,000)
$43,965.00
Respectfully submitted, .
Arthur B. Crush, III
Clerk of Circuit Court
cc: James D. Gdsso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #60-103-214-236-472
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35058-091800 authorizing acceptance of funding
from the Compensation Board of the COmmonwealth of Virginia, in the amount of
$43,965.00, for upgrades to current recordation equipment. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
The Honorable Arthur B. Crush, III, Clerk of Circuit Court
James D. Grisso, Director of Finance
Joseph D. Slone, Director, Department of Technology
Barry L. Key, Director, Department of Management and Budget
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA
The 18th day of September, 2000.
No. 35058-091800.
A RESOLUTION authorizing the acceptance of funding from the Compensation Board of
the Commonwealth of Virginia and authorizing the acceptance, execution and filing of appropriate
documents to obtain such funds.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the funding for technology upgrades for the Clerk
of Circuit Court in the total amount of $43,965 from the Compensation Board of the Commonwealth
of Virginia for the period of July 1, 2000 through June 30, 2001.
2. The City Manager is hereby authorized to accept, execute and file on behalf of the City
of Roanoke any and all documents required to obtain such funding.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing funding or with such project.
ATTEST
City Clerk
Roanoke City Council
Regular Agenda Report
September 18, 2000
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Acceptance of Compensation Board Technology Trust Funds (Council
Report No. 00-606)
I concur with the recommendation from Arthur B. Crush, III, Clerk of Circuit Court
for the City of Roanoke, with respect to the subject referenced above and recommend that
City Council accept the funding from the Compensation Board Technology Trust Fund.
Respectfully submitted,
City Manager
C~
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #60-467
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 35059-091800 amending and reordaining certain
sections of the 2000-2001 General and SChool Fund Appropriations, in connection with
appropriation of funds to various school accounts. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Darlene L. Burcham, City Manager
Melinda J. Payne, Chairperson, Roanoke City School Board
Dr. E. Wayne Hards, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of September, 2000.
No. 35059-091800.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
General and School Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 General and School Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental $ 64,282,121
Transfers to Other Funds (1) .................................. 64,042,169
Fund Balance
Reserved for CMERP - Schools (2) ............................. $ 1,508,691
School Fund
Appropriations
Education $135,020,863
General Support (3) ......................................... 4,143,408
Facilities (4-8) ............................................. 1,337,332
CSRD Grant - Fallon Park School 2000-2001 (9-14) ............... 50,000
CSRD Grant - Lincoln Terrace School 2000-2001 (15-21) ........... 50,000
CSRD Grant - Roanoke Academy for Math and Science
2000-2001 (22-28) ........................................ 50,000
Revenues
Education
Nonoperating (29) ..........................................
CSRD Grant - Fallon Park School 2000-01 (30) ...................
CSRD Grant - Lincoln Terrace School 2000-01 (31) ...............
CSRD Grant - Roanoke Academy for Math and Science
2000-01 (32) ............................................
$ 133,454,180
44,720,432
50,000
50,000
50,000
Fund Balance
Reserved for CMERP - Schools (33) ........................... $
Reserved for Health Insurance (34) ............................
184,252
0
1 ) Transfer to School Fund (001-250-9310-9530) $ 50,000
2) Reserved for CMERP -
Schools (001-3324) (50,000)
3) Health Insurance (030-060-6002-6666-0204) 314,569
4) Books and Subscriptions (030-060-6006-6100-0613) 106,690
5) Replacements - Data
Processing Equipment (030-060-6006-6302-0806) 2,498
6) Replacements - Machinery
and Equipment (030-060-6006-6318-0801 ) 25,760
7) Additions - Machinery
and Equipment (030-060-6006-6681-0821 ) 1,213
8) Buildings (030-060-6006-6896-0851) 241,235
9) Supplements (030-060-6182-6000-0129) 23,225
10) Social Security (030-060-6182-6000-0201) 1,775
11) Testing/Evaluation/
Dissemination (030-060-6182-6000-0584) 2,000
12) Other Miscellaneous
Payments (030-060-6182-6000-0586) 10,000
13) Office Supplies (030-060-6182-6000-0601) 10,000
14) Additions - Machinery
and Equipment (030-060-6182-6000-0821 ) 3,000
15) Compensation of
Substitute Teachers (030-060-6183-6000-0021 ) 1,500
16) Compensation of Teachers (030-060-6183-6000-0121) 16,000
17) Supplements (030-060-6183-6000-0129) 1,008
18) Social Security (030-060-6183-6000-0201 ) 1,492
19) Mileage (030-060-6183-6000-0551 ) 3,500
20) Parent Involvement (030-060-6183-6000-0585) 1,500
21) Other Miscellaneous
Payments
22) Compensation of
Substitute Teachers
23) Compensation of Teachers
24) Supplements
25) Social Security
26) Mileage
27) Parent Involvement
28) Other Miscellaneous
Payments
29) Transfer from
General Fund
30) Federal Grant Receipts
31) Federal Grant Receipts
32) Federal Grant Receipts
33) Reserved for CMERP
34) Reserved for Health
Insurance
(030-060-6183-6000-0586) $ 25,000
(030-060-6184-6000-0021 ) 1,500
(030-060-6184-6000-0121 ) 16,000
(030-060-6184-6000-0129) 2,000
(030-060-6184-6000-0201 ) 1,472
(030-060-6184-6000-0551 ) 3,500
(030-060-6184-6000-0585) 528
(030-060-6184-6000-0586)
(030-060-6000-1037)
(030-060-6182-1102)
(030-060-6183-1102)
(030-060-6184-1102)
(030-3323)
25,000
50,000
50,000
50,000
50,000
(327,396)
(030-3355) (314,569)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance
shall be in effect from its passage.
ATTEST:
City Clerk.
il Melinda J. Payne, Chairman Marsha W. Ellison
, Sherman P. Lea, Vice Chairman Gloria P. Manns
Charles W. Day Ruth C. Willson
/..Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· Fax: 540-853-2951
September 13, 2000
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board at its September 12 meeting voted to request the
Roanoke City Council to appropriate the following funds'
$50,000.00 from the balance of prior year Capital Maintenance and
Equipment Replacement Funds for the installation of a handicap elevator at
Patrick Henry High School.
$327,396.00 from 2000-01 Capital Maintenance and Equipment
Replacement Funds to fund new textbook adoptions, administrative and
instructional technology requests, facility maintenance requirements, and
facility improvements at several schools.
$314,569.00 in proceeds from the sale of Trigon Stock which will be
utilized for the purpose of reducing the School Board employee premium
obligation for fiscal year 2000-0:[.
$50,000.00 for the Comprehensive School Reform Demonstration Grant
to provide for the replication of a successful intervention program at Fallon
Park School. The program will implement a basic skills program which
includes staff development and remedial skills instruction. The continuing
program is one hundred percent reimbursed by federal funds.
$50,000.00 for the Comprehensive School Reform Demonstration Grant
to provide for the replication of a successful intervention program at Lincoln
Terrace School. The program will implement a basic skills program which
includes staff development and remedial skills instruction. The continuing
program is one hundred percent reimbursed by federal funds.
Preparing Students for Success
Members of Council
Page 2
September 13, 2000
$50,000.00 for the Comprehensive School Reform Demonstration Grant
to provide for the replication of a successful intervention program at Roanoke
Academy for Mathematics and Science. The program will implement a basic
skills program which includes staff development and remedial skills
instruction. The continuing program is one hundred percent reimbursed by
federal funds.
The Board appreciates the approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
cc:
Ms. Melinda J. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mr. William M. Hackworth
Mri 3ames D. Grisso
Mrs. Ann H. Shawver
(with accounting details)
JAMES D. GRISSO
Director of Finance
September 18, 2000
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P. O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
'00 ?!!714 P1:25
JESSE A. HALL
Deputy Director
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
We have reviewed the attached request to appropriate funding for the School Board.
This report will appropriate the following:
$50,000.00 from the balance of prior year Capital Maintenance and Equipment
Replacement Funds for the installation of a handicap elevator at Patrick Henry High
School.
$327,396.00 from 2000-01 Capital Maintenance and Equipment Replacement Funds
to fund new textbook adoptions, administrative and instructional technology
requests, facility maintenance requirements, and facility improvements at several
schools.
$314,569.00 in proceeds from the sale of Trigon Stock which will be utilized for the
purpose of reducing the School Board employee premium obligation for fiscal year
2000-01.
$50,000.00 for the Comprehensive School Reform Demonstration Grant to provide
for the replication of a successful intervention program at Fallon Park School. The
program will implement a basic skills program which includes staff development and
remedial skills instruction. The continuing program is one hundred percent
reimbursed by federal funds.
$50,000.00 for the Comprehensive School Reform Demonstration Grant to provide
for the replication of a successful intervention program at Lincoln Terrace School.
Members of Council
October 18, 2000
Page 2
The program will implement a basic skills program which includes staff development
and remedial skills instruction. The continuing program is one hundred percent
reimbursed by federal funds.
$50,000.00 for the Comprehensive School Reform Demonstration Grant to provide
for the replication of a successful intervention program at Roanoke Academy for
Mathematics and Science. The program will implement a basic skills program which
includes staff development and remedial skills instruction. The continuing program is
one hundred percent reimbursed by federal funds.
We recommend that you concur with this request of the School Board.
JDG/HRH/pac
C;
Darlene L. Burcham, City Manager
William Hackworth, City Attorney
Mary Parker, City Clerk
E. Wayne Harris, Superintendent of City Schools
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk~ci.roanoke.va, us
STEPHANIE M. MOON
Deputy City Cl~k
September 20, 2000
File #53-467
Melinda J. Payne, Chairperson
Roanoke City School Board
Roanoke, Virginia
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Payne and Ms. Burcham:
I am enclosing copy of Resolution No. 35060-091800 authorizing the School Board of the
City of Roanoke to rehabilitate the present school building at the Roanoke Academy for'
Mathematics and Science; and authorizing and directing the City Manager to file an
application with the Virginia Department of Education seeking an allocation of authority to
issue the City's General Obligation Qualified Zone Academy Bonds, in an amount not to
exceed $1,291,618.00, for renovations at the Roanoke Academy for Mathematics and
Science. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
pc:
George J. A. Clemo, Attorney, Woods, Rogers and Hazlegrove, P. O. Box 14125
Roanoke, Virginia 24038-4125
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of September, 2000.
No. 35060-091800.
A RESOLUTION (i) authorizing the School Board for the City of Roanoke to rehabilitate the
present school building at the Roanoke Academy for Mathematics and Science; and (ii) authorizing
and directing the City Manager to file an application with the Virginia Department of Education
seeking an allocation of authority to issue the City's general obligation qualified zone academy
bonds in an amount not to exceed $1,291,618 to finance certain renovations to the Roanoke Academy
for Mathematics and Science.
WHEREAS, the School Board (the "School Board") for the City of Roanoke (the "City") has
determined that it is necessary to rehabilitate the Roanoke Academy for Mathematics and Science
("Roanoke Academy"); and
WHEREAS, in order to finance the above-referenced project, the City of Roanoke, Virgima
reasonably expects to issue debt obligations; and
WHEREAS, the City intends to issue a portion of the debt obligations for the project as
"qualified zone academy bonds" within the meaning of Section 1397E of the Internal Revenue Code.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Board is authorized to rehabilitate the present school building at Roanoke
Academy (the "Project").
2. The City Manager or an Assistant City Manager is hereby authorized and directed to
file an application with the Virginia Department of Education seeking an allocation of authority to
issue the City's general obligation qualified zone academy bonds pursuant to the Public Finance Act
and Section 1397E of the Internal Revenue Code in an amount not to exceed $1,291,618 (the "QZA
Bonds") to finance a portion of the cost of the Project.
3. The City Clerk is hereby authorized and directed to publish in accordance with
applicable law a public notice of hearing in connection with the proposed QZA Bonds to be held on
October 16, 2000.
The foregoing resolution was adopted by the following recorded vote:
AYE NAY
Ralph K. Smith, Mayor
William H. Carder, Vice-Mayor
William D. Bestpitch
C. Nelson Hams
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
Attest:
City Clerk
'JJ~l Melinda J. Payne, Chairman
Sherman P. Lea, Vice Chairman
° Charles W. Day
//.Roanoke
City School Board
Marsha W. Ellison
Gloria P. Manns
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951 ~
September 13, 2000
t
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 240:[1
Dear Members of Council:
The School Board at its September :[2 meeting approved the enclosed
Resolution to request Roanoke City Council to issue General Obligation Qualified
Zone Academy Bonds (QZAB) in an aggregate principal amount not to exceed
$:[,29:[,6:[8. The funds will be used to renovate Roanoke Academy for Mathematics
and Science, including installation of air conditioning, replacement of windows,
modernization of restrooms, upgrading of floor, wall and ceiling finishes, and
replacing lighting and utilities.
The QZAB initiative is a federal program that allows lending institutions and
schools to form a mutually beneficial partnership to support education. The program
offers bonds interest-free and allows a bank or other lending institution to purchase
the special no-interest bond on behalf of a school. Schools qualify based on their
percentage of free lunch students.
The School Board thanks you for your continuing support of our students and
programs.
Sincerely,
Cindy H. Lee, Clerk
re
Enc.
CC'
Ms. Melinda ,1. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mr. William X Parsons
Mr..lames D. Grisso
" Preparing Students for Success
"~i~ Melinda J. Payne, Chairman
Sherman P. Lea, Vice Chairman
Charles W. Day
//Roanoke
City School Board P.O. Box 13145, Ronnoke, Virginia 2403]
Marsha W. Ellison
Gloria P. Manns
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
September 12, 2000
RESOLUTION REQUESTING THE CITY COUNCIL
OF THE CITY OF ROANOKE, VIRGINIA
TO ISSUE GENERAL OBLIGATION QUALIFIED ZONE ACADEMY BONDS
FOR SCHOOL PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF
BE IT RESOLVED,
1)
The School Board of the City of Roanoke, Virginia hereby (i) approves
certain expenditures to rehabilitate the Roanoke Academy for
Mathematics and Science, including without limitation installation of air
conditioning, replacement of windows, modernization of restrooms,
upgrading of floor, wall and ceiling finishes and replacement of lighting
and utilities, at an estimated cost not to exceed $7,500,000 (the
"Project"), (ii) authorizes and approves the filing of an application to
the Virginia Department of Education seeking an allocation of authority
to issue general obligation qualified zone academy bonds pursuant to
the Public Finance Act and Section 1397E of the Internal Revenue Code
in an amount not to exceed $1,291,618, (iii) requests that the City
Council of the City of Roanoke, Virginia, (the "City") authorize the City
to issue its general obligation qualified zone academy bonds in an
aggregate principal amount not to exceed $1,291,618, (the "QZA
Bonds") for the purpose of financing a portion of the cost of the
Project, and (iv) approves the issuance of the QZA Bonds by the City.
2)
This resolution shall take effect immediately by the following recorded
vote'
Melinda .1. Payne, Chairman
Sherman P. Lea, Vice-Chairman
Charles W. Day
Marsha W. Ellison
Gloria P. Manns
Ruth C. Willson
Brian ]. Wishneff
Yea Nay
Preparing Students for Success
The undersigned Clerk of the School Board of the City of Roanoke,
Virginia hereby certifies that the foregoing constitutes a true and
correct extract from the minutes of a meeting of the School Board held
the 12th day of September, 2000.
W]:TNESS, my signature and seal of the School Board of the City of
Roanoke, Virginia, this __ day of ,2000.
(SEAL)
Clerk, School Board of City of Roanoke, Virginia
GEORGEJ. A. CLEMO
540 983-7728
INTERNET:Ctemo~woodsrogcm.com
WOODS, R RS
& HAZI .EGROVE [
Attorneys at Law
,,~:~- 14 O 2:45
September 14, 2000
HAND DELIVERED
Mary F. Parker, CMC/AAE
City Clerk
215 Church Avenue, S.W.
Room 456
Roanoke, VA 24011
In Re: Affidavit of Publication
Dear Ms. Parker:
I enclose for your information a copy of the Affidavit of Publication of the Notice of Public
Hearing for the three school bond financings, which will be held at City Council's meeting on
September 18, 2000.
Please call if there are any questions. Best regards.
Encl.
CC:
Sincerely, .
~Georg~J. A. ClemO~----------'
X Parsons (by hand; w/encl.)
RKE# 0652498.WPD
C/M: 077836-00026-01
E O. Box 14125 / Roanoke, Virginia 24038 -4125
10 South Jefferson St~et, Suite 1400 / Roanoke, Virginia 24011
540 983-7600 / Fax 540 983-7711
Internet - mail~woodsrogers.com
Offices also in Charlottesville, Danville and Richmond,Virginia
The Roanoke Times
Roanoke, virginia
Affidavit of Publication The Roanoke Times .........
GEORGE J.A. CLEMO
10 S. JEFFERSON ST, SUITE 1400
PO BOX 14125
ROANOKE VA 24011
REFERENCE: 80050828
01494510
3 schools
proposed bond fin
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. day
Sworn and subscribed before me this __12th___
of September 2000~ ~tn~ss my hand and official
seal.~~__~-~ , Notary public
My commission expires
NOllCE OF PUBUC HEARtNG
FtNANCJNGS BY 114E CiTY OF
2000, ~t Ruffne~ Midd{e
~1~
S.W., ~, ~m, m ~
mltod not to
flnmnoiflf ooflllfl onpltml
~n Pe~ ~ml~
o~mmtod not to
finmnoinf oo~Jn
PUBLISHED ON: 08/25 09/01
TOTAL COST: 207.20
FILED ON: 09/07/00 ............
Authorized signature
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #20-60-405-440-450
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35061-091800 amending and reordaining certain
sections of the 2000-2001 Capital Projects Fund Appropriations, providing for transfer of
$160,110.00, in connection with the Riverside Centre for Research and Technology
Interchange Justification Report. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday,
September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Public Works
Elizabeth Neu, Director, Economic Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of September, 2000.
No. 35061-091800.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Economic Development $ 20,794,551
Riverside Centre for Research and Technology (1-2) ..............227,230
General Government $ 16,323,876
Employee Parking (3) ....................................... 1,165,000
Revenues
Sale of Westview Terrace Property (4) .......................... $ 125,110
1) Appropriated from
General Revenue
2) Appropriated from
Third Party
3) Appropriated from
General Revenue
4) Sale of Westview
Terrace Property
(008-002-9720-9003)
(008-002-9720-9004)
(008-056-9698-9003)
(008-008-1234-1258)
35,000
125,110
(35,000)
125,110
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #20-60-405-440-450
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35062-091800 authorizing execution of a contract
with Wilbur Smith Associates, Inc., for engineering design services for preparation of a
detailed traffic and engineering analysis relating to the proposed interchange linking the
Riverside Centre for Research and Technology project area to the Roy L. Webber
Expressway (Route 220), in the amount of $145,162.00. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Public Works
Philip C. $chirmer, City Engineer
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of September, 2000.
No. 35062-091800.
A RESOLUTION authorizing execution of a contract with Wilbur Smith Associates, Inc.,
for engineering design services for the preparation of a detailed traffic and engineering analysis
relating to the proposed interchange linking the Riverside Centre for Research and Technology
project area to the Roy L. Webber Expressway (Route 220), upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, to execute and attest,
respectively, a contract with Wilbur Smith Associates, Inc., in the amount of $145,162.00, for
engineering design services for the preparation of a detailed traffic and engineering analysis relating
to the proposed interchange linking the Riverside Centre for Research and Technology project area
to the Roy L. Webber Expressway (Route 220), as are more fully set out in the their proposal and
the City Manager's report to this Council dated September 18, 2000.
2. The form of the contract shall be approved by the City Attorney, all as more
particularly set forth in the City Manager's report to this Council dated September 18, 2000.
ATTEST:
City Clerk.
H:\TEMPh--proposal-engserv-Wilbur Smith.91800
Roanoke City Council
Regular Agenda Report
September 18, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
'00 ~:::~,:~ 14 P 1:25
Dear Mayor and Members of Council:
Subject:
Riverside Centre for Research and Technology
Interchange Justification Report
Background:
The City of Roanoke will play a key role in developing public infrastructure to support the
proposed Riverside Centre for Research and Technology. One important piece of this
infrastructure is a newgrade separated highway interchange linking the project area to the Roy
Webber Expressway (Route 220). Substantial conceptual engineering work has already been
completed and has been well received by the Virginia Department of Transportation. The next
step is to prepare a detailed traffic and engineering analysis that will justify the proposed
interchange and further refine its design characteristics and cost.
Considerations:
Qualification proposals have been publicly advertised and received. Following interviews of the
responding firms, a selection committee composed of the Director of Public Works, the City
Engineer and an Economic Development Specialist determined that Wilbur Smith Associates,
Inc., 10 East Franklin Street, Richmond, Virginia 22319, is best qualified to prepare the
Interchange Justification Report. A contract has been negotiated with Wilbur Smith Associates,
Inc. to complete the Interchange Justification Report at a contract amount of $145,162.
Additional funding of $14,948 is needed for a project contingency. Funds in the amount of
$102,359 are available from Capital Project account number 008-056-9698 and the balance of
funds ($57,751) to pay for the report are available in Transfers to Capital Projects account
number 001-250-9310-9508.
Recommended Action:
Approve the contract for the above work and authorize the City Manager to execute a contract,
in a form acceptable to the City Attorney, with Wilbur Smith Associates, Inc. in the amount of
$145,162. Transfer $102,359 from Capital Project account number 008-056-9698, and transfer
$57,751 from Transfers to Capital Projects account number 001-250-9310-9508, for a total of
$160,110, to Riverside Centre account number 008-002-9720-9003.
DLB/PCS/bls
Respectfully submitted,
"'Darlene L. Burcha'rn
City Manager
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
00-166
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #24-144
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35063-091800 repealing Chapter 14, GARBAGE
AND REFUSE, enacting new Chapter 14.1, SOLID WASTE MANAGEMENT, of the Code
of the City of Roanoke (1979), as amended, to update the regulation of solid waste
collection. The abovereferenced measure'was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
Ms. Darlene L. Burcham
September 20, 2000
Page 2
The Honorable
Virginia
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Public Works
Frank W. Decker, Director, Solid Waste Management and Recycling
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of September, 2000.
No. 35063-091800.
AN ORDINANCE repealing Chapter 14, GARBAGE AND REFUSE, enacting new
Chapter 14.1, SOLID WASTE MANAGEMENT. of the Code of the City of Roanoke
(1979), as amended, to update the regulation of solid waste collection; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Chapter 14. GARBAGE AND REFUSE. of the Code of the City of Roanoke
(1979), as amended, is hereby REPEALED.
2. The Code of the City of Roanoke (1979), as amended, is hereby amended by
the enactment of new Chapter 14.1, SOLID WASTE MANAGEMENT. to read and provide
as follows:
Chapter 14.1. SOLID WASTE MANAGEMENT
Article I. In General.
Sec. 14.1-1. Definitions.
(a) Automated collection container shall mean a container designated by
the city manager which shall be used for automated collection service.
(b) Authorized person shall mean any city employee, any person employed
by the city on a temporary basis, or any person designated by the city, to
remove solid waste, or any person licensed by the city to provide bulk
container collection service.
(c) Brush shall mean woody or leafy yard debris resulting from ordinary
yard maintenance such as tree, shrub or bush trimmings less than three (3)
inches in diameter and less than four (4) feet in length.
(d) Bulk container shall mean either a front-loading bulk container or a
rear-loading bulk container for the disposal of refuse.
(e) Bulk items shall mean non-metal bulk items and metal bulk items.
(f) Central business district shall mean that area bounded on the north by
the Norfolk and Western Railroad tracks; on the east by Third Street, S.E.; on
the south by Elm Avenue, S.E. from Third Street, S.E. to Jefferson Street, by
Day Avenue, S.W., from Jefferson Street, to Franklin Road, S.W., and by
Marshall Avenue, S.W., from Franklin Road, S.W., to Fifth Street, S.W.; and
on the west by Fifth Street, S.W., and shall include all properties fronting on
any of the aforementioned streets.
(g) Front-loading bulk container shall mean a metal container constructed
so that it may be mechanically lifted onto a front-loading collection vehicle.
The unit, except units in service on the date of adoption hereof, shall have
sliding doors on both sides and a hinged door on the top.
(h) Hazardous waste shall mean a "hazardous waste" as defined in section
10.1-1400 of the Code of Virginia (1950), as amended.
(i) Individual refuse container shall mean either anyplastic or
polyethylene bag, the walls of which are at least two (2) mils in thickness, or
any watertight receptacle, with handles, which is made of substantial plastic
or galvanized metal and which has not less than eight (8) nor more than thirty-
five (35) gallons of capacity.
(j) Lawn rakings shall mean leaves, hedge trimmings and grass clippings
containing no branches. Lawn rakings which contain branches shall constitute
brush.
(k) Metal bulk item shall mean a major household appliance which is
predominantly metal, such as a refrigerator, washer, dryer, stove, water heater,
air-conditioner or any other appliance containing a refrigerant.
(1) Non-metal bulk item shall mean a large rug, carpet, carpet padding,
mattress or bed springs, or large household fumiture, or anything else which
is not predominantly metal or does not contain a refrigerant.
(m) Occupant shall mean any person over the age of eighteen years
occupying or residing on any lot or parcel of land in the city and having, at the
time, apparent possession or control thereof.
(n) Owner shall mean any person who, alone, or jointly or severally with
others, has:
(1) legal title to any lot or parcel of land in the city; or
(2)
charge, care or control of any lot or parcel of land in the city, as
agent or representative of the owner, or as personal
representative, trustee or guardian of the estate of the owner, but
who is not a tenant.
(o) Physically challenged service shall mean collection of refuse or
recyclables generated by all persons residing in a dwelling unit, at no charge,
from a point of collection approved by the city manager but which is not
curbside or alley side.
(p) Private property_ service shall mean collection of refuse or recyclables
which requires a motor vehicle entering upon private property, such as by a
driveway or road.
(q) Rear-loading bulk container shall mean a containerwhich is
constructed so that it may be mechanically lifted onto a rear-loading collection
vehicle. The unit shall have top-loading doors and a one and one-half (1 ½)
inch drain pipe and casters. The gross weight of a rear-loading bulk container
with solid waste shall not exceed four thousand (4,000) pounds.
(r) Recyclables shall mean those materials, such as glass, aluminum, steel
food and beverage cans, certain plastic milk, water and other beverage bottles,
newspapers, and cardboard, identified in regulations promulgated by the city
manager as recyclable.
(s) Recycling container shall mean a plastic cart or bin which is provided
by or through the city and which displays the Roanoke City recycling emblem.
A second container may be used, if necessary, if the city provided recycling
container is not large enough, but the second container must be rigid and must
be no larger than thirty-two (32) gallons.
3
(t) Refuse shall mean any and all litter, rubbish, garbage, trash, debris or
other offensive or unwholesome substance or materials of any nature
whatsoever that is generated at the premises from which it is being collected.
(u) Solid waste shall mean refuse, brush, lawn rakings, recyclables and
bulk items.
Sec. 14.1-2. Dumping prohibited; exception.
The dumping of solid waste within the limits of the city is prohibited, except
at such places within the city as have been specifically designated for solid
waste disposal by the council or by the director of health. Any person
convicted of violation of this section shall be guilty of a Class 1 misdemeanor.
Sec. 14.1-3. Littering.
(a) The dumping, casting, leaving or otherwise disposing of solid waste or
other unsightly matter on a public highway, street or right-of-way, park or
other public property, or on private property, without the written consent of
the owner thereof, is prohibited.
(b) When any person is arrested for a violation of this section, and the solid
waste alleged to have been dumped, cast, left or otherwise disposed of on a
public highway, street or right-of-way, park, or other public property, or on
private property without the written consent of the owner thereof, has been
ejected from a motor vehicle, the arresting officer may comply with the
provisions of Section 20-2 of this Code in making such arrest.
(c) When a violation of the provisions of this section has been observed
by any person, and the solid waste alleged to have been dumped, cast, left or
otherwise disposed of on a public highway, street or right-of-way, park or
other public property, or on private property without the written consent of the
owner thereof, has been ejected from a motor vehicle, the owner or operator
of such motor vehicle shall be presumed to be the person ejecting solid waste;
provided, however, that such presumption shall be rebuttable by competent
evidence.
(d) Any person convicted of a violation of this section shall be guilty of a
Class 1 misdemeanor.
(e) Upon conviction of any person for a violation of this section, the court
may suspend the imposition of any sentence on condition that the defendant
volunteer his services for such period of time as the court may designate to
remove litter from any public highway, street or right-of-way or other public
property.
Sec. 14.1-4. When bulk containers required.
(a) Except in the central business district, any business, commercial
establishment, institution, apartment building or multi-family dwelling
complex which is eligible to receive automated refuse collection and which,
during any consecutive four-week period, has at any location, an average of
eleven (11) or more individual refuse containers, which are not automated
collection containers and are approximately one-third (1/3) the size of an
automated collection container, per week, shall be required to have a front-
loading bulk container, unless the city manager determines that bulk container
collection is inappropriate because of inaccessibility to collection vehicles or
space limitations of the premises involved.
(b) Except in the central business district, any business, commercial
establishment, institution, apartment building or multi-family dwelling
complex which is eligible to receive automated refuse collection service and
which, during any quarterly billing period, has at any location, an average of
more than three (3) automated collection containers per week, shall be
required to have a front-loading bulk container, unless the city manager
determines that bulk container collection is inappropriate because of
inaccessibility to collection vehicles or space limitations of the premises
involved.
Sec. 14.1-5. Fees for collection.
Fees for solid waste collection shall be as set forth in the fee compendium
as approved and amended by the city council from time to time.
Sec. 14.1-6. Rules and regulations.
The city manager shall be authorized to promulgate rules and regulations
with respect to solid waste collection. Such rules and regulations shall be
intended to protect the public health, safety and welfare, to promote good
sanitation and cleanliness, and to protect the environment and shall be
enforceable as if fully set forth herein.
Sec. 14.1-7- 14.1-14. Reserved.
Article II. COLLECTION BY AN AUTHORIZED PERSON.
Division 1. Generally
Sec. 14.1-15. General container requirements.
(a) Any owner or occupant of any dwelling unit, except those for which
a bulk container is required by Division 2 of this article, who sets out any solid
waste, but not recyclables, for collection shall place the same in an automated
collection container, except as provided for in Section 14.1-17 of this Article.
(b) Any owner or occupant of any dwelling unit, who sets out any
recyclables for collection shall place such recyclables in a recycling container,
as otherwise provided. Only recyclables shall be placed in a recycling
container.
(c) No individual refuse container or recycling container, together with the
solid waste or recyclables therein, shall exceed sixty (60) pounds in weight,
except for automated collection containers. Automated collection container
shall not exceed the following weights: 96 gallon (200 pounds), 64 gallon
(125 pounds), and 32 gallons (100 pounds).
(d) Commercial establishments not using bulk containers shall use either
individual refuse containers, or automated collection containers.
(e) Each residential address determined by the city manager to be eligible
for automated collection service shall receive one (1) automated collection
container at no charge. Residential addresses at which six (6) or more persons
permanently reside shall receive two (2) automated collection containers at no
charge. In no case shall any residential address receive more than two (2)
automated collection containers at no cost, and in no case shall any residential
address have more than two (2) automated collection containers. Those
persons residing at an address eligible for, and receiving, automated collection
service shall be responsible for the loss of their automated collection container
or the damage of the same due to their negligence.
Sec. 14.1-16. Placement for collection generally.
(a) Except as otherwise provided, all solid waste to be removed by an
authorized person under this article shall be placed as close as possible to the
public street in the front of each residence or principal structure on a lot.
Solid waste set out for collection shall have at least five (5) feet clearance
from all vines, trees, shrubs, vehicles, buildings or other structures, on all
sides. Automated collection containers and recyclable containers shall be
placed so that the lid opens away from the street and shall be placed so that
traffic is not impeded.
(b) Certain alleys designated by the city manager may be used for
automated collection container service, but not bulk item, or recyclables
collection, and when alleys are so designated, occupants of property
contiguous to such designated alleys shall place all such solid waste for
collection to be removed within five (5) feet of the edge of the alley, as close
as possible to the point of ingress and egress. In case of property having a
fence or wall on the property line adjacent to the alley, and no point of ingress
or egress in such fence or wall, the city manager shall designate a point of
collection. Automated collection containers placed in such alleys shall be so
placed in accordance with subparagraph (a) of this section.
(c) Items not intended for collection shall not be placed in, on, or in close
proximity to, the solid waste placed for collection.
(d) Any person who is physically unable to transport all refuse and
recyclables generated by all persons residing in a dwelling unit to the locations
described in subsections (a) and (b) of this section may apply for physically
challenged service.
(1)
Physically challenged service is available only when there is no
person residing in a dwelling unit who is physically able to
transport the automated collection container to the locations
described in subsections (a) and (b) of this section.
(2)
Any person applying for physically challenged service must
present sufficient medical evidence consisting of a medical
doctor's certification, on forms provided by the city, that all
persons residing in a dwelling unit are unable to transport to the
locations described in subsection (a) and (b) of this section, all
refuse and recyclables generated by those persons residing in a
dwelling unit with the person applying for said service.
(3)
Any person receiving physically challenged service must notify
the manager of the department of solid waste management
within thirty (30) days, if the person, or any person living in the
dwelling unit with him or her, becomes ineligible for physically
challenged service at the subject address due to improved
health, relocation of the person receiving such service, or any
other reason.
(e) Any person who resides on a lot or parcel served solely by either a
private driveway or a private road may apply for private property service.
(1)
Any person applying for private property service must execute
an agreement, approved as to form by the city attorney,
releasing and agreeing to indemnify the city, and its officers,
employees and agents, for damages arising out of the
performance of private property service.
(2)
Any person not receiving private property service on March 1,
1993, may not apply for such service, unless that person resides
on a lot or parcel served solely by either a private driveway or
road, and two or more dwelling units served by the private
driveway or road receive such private property service.
(3)
Any person receiving private property service must renew his
agreement with the city on a yearly basis.
(f) In the case of multifamily dwelling units, all solid waste and
recyclables shall be placed at a location designated by the city manager. If no
location is so designated, refuse and recyclables shall be placed in a manner
described in subsections (a) and (b) of this se,ction.
Sec. 14.1-17. Placement of brush, bulk brush and lawn rakings for collection.
(a) Brush. All brush to be collected and removed shall be placed in an
automated collection container for collection by an authorized person. An
amount of brush, too large for an automated collection container shall be
subject to collection pursuant to Section 14.1-23 of this Code.
(b) Bulk Items. All bulk items shall be placed at the curb for collection
pursuant to section 14-16.
(c) Lawn Rakings. Except as otherwise provided for, lawn rakings placed
for collection shall be deposited in automated collection containers. During
leaf season, which is generally the period of time from November 1 to
December 31 of each calendar year, all leaves must be raked to the curb and
be separated from all brush and other lawn rakings. Leaves to be collected by
8
solid waste management personnel during leaf season must be bagged and set
at the curb.
Sec. 14.1-18. Time of placement of Individual Refuse Containers and
Recyclable Containers for collection.
Automated collection containers and recycling containers containing solid
waste from dwelling units shall be accessible for collection by an authorized
person no later than 7:00 a.m. on the day of collection. Automated collection
containers and recycling containers placed adjacent to streets for collection
by an authorized person shall not be so placec[ prior to 7:00 p.m. on the day
preceding the day of collection, and shall be removed as soon as possible after
collection and, in no instance, shall they be permitted to remain adjacent to
such street after 7:00 a.m. of the day following collection. Individual refuse
containers and recycling containers shall be stored between dates of collection
in a location no closer to the street than the principal building. Where
placement of an automated collection container and recycling container in a
location no closer to the street than the principal building is impractical or not
feasible, the city manager may designate an alternative location.
Sec. 14.1-19. Collection in Central Business District.
(a) Individual refuse containers and recyclable containers used by
commercial establishments in the central business district must be accessible
to solid waste management vehicles or placed for collection in locations
designated by the city manager.
(b) The occupant at every street address within the central business district,
or the owner thereof, unless other provisions are made for such service, shall
make arrangements with the city for refuse collection and recyclables
collection, and such person shall be responsible for and shall pay a charge for
such service in such amount as set forth in the fee compendium as approved
and amended by the city council from time to time. There shall be no charge
for the collection of recyclables.
(c) Should the city manager determine that the imposition of refuse
charges by street addresses is inappropriate or impracticable at any location
within the central business district, the city manager shall have the authority
to make a reasonable adjustment in such charge at such location.
(d) Refuse collection within the central business district shall occur
nightly, Monday through Saturday. Refuse shall be placed in the required
containers adjacent to the curb between the hours of 5:00 p.m. and 9:00 p.m.
on the day of collection.
(e) Recyclables collected within the central business district shall be placed
in containers in accordance with requirements set forth in written information
provided by the Roanoke City Solid Waste Management Department.
Sec. 14.1-20..Only authorized persons to handle solid waste placed fo,
collection.
(a) It shall be unlawful for any person to scavenge in the solid waste of
another, and no person, other than an authorized person, shall handle solid
waste set out for collection, or the contents of any receptacle containing solid
waste which has been put therein for removal by an authorized person.
(b) No person, other than an authorized person, may place solid waste in
a collection vehicle.
Sec. 14.1-21. Certain solid waste not to be collected - Generally.
Manure, topsoil, earth, stone, rock, brick, concrete, asphalt, heavy metal,
sheet rock, plate or large broken glass, poisons, caustics, acids, hazardous
waste, trees, stumps, explosives, or other dangerous materials, or rubbish from
construction, remodeling, razing and repair operations on houses, commercial
buildings and other structures shall not be placed out for collection by an
authorized person and shall not be removed by an authorized person, and in
no circumstances shall hazardous waste be put out for collection by any
person. Not more than two (2) automobile tires will be collected from any
residence or commercial establishment per week.
Sec. 14.1-22. Same - brush.
It shall be unlawful for any brush cut for a fee to be deposited by any person
in the public right-of-way for removal by an authorized person.
Sec. 14.1-23...Placement and collection of bulk items and brush.
(a) The city will provide bulk item and brush collection from the owner or
occupant of any dwelling unit, except multi-family dwellings of more than
five (5) dwelling units. Such owner or occupant shall place a bulk item or
brush as close as possible to the curb, and if there is no curb, as close as
possible to the street. Such placement shall be made no earlier than the day
l0
prior to the scheduled date of collection and no later than 7:00 a.m. of the day
scheduled for collection. No collection of bulk items or brush will be made
from any alley. All woody or leafy yard waste must be stacked in a pile that
is no greater than four (4) feet wide, four (4) feet long, and four (4) feet high.
No single branch placed for collection can be greater than four (4) feet in
length or three (3) inches in diameter.
(b) Every owner or occupant utilizing the brush and bulk item collection
service shall take adequate precautions to secure any bulk item in such a
manner as to ensure the safety of the public. All doors on a refrigerator, stove,
washer, dryer, or similar bulk item shall be removed, and all brush shall be
secured so as to prevent being blown and scattered by wind.
(c) Christmas trees shall be placed out for collection within two weeks
after New Year's Day. All Christmas trees must be free of lights, garland,
tinsel or other ornamentation, and must be placed at the street for collection
and removal.
(d) No more than six (6) bulk items, or no more than one pick-up truck
load of brush, may be collected and removed at any one time.
(e) City residents may take up to twelve (12) pick-up truck loads of bulk
items and brush per calendar year to the Tinker Creek Transfer Station free of
charge.
(f) Bulk items resulting from contracted work shall not be placed out for
collection by an authorized person and shall not be removed by an authorized
person.
Division 2. Private Collection of Bulk Containers.
Sec. 14.1-41. License required.
No person shall operate or cause to be operated any bulk container
collection service within the city without first having obtained a license from
the city manager. There shall be no fee for such license. No license shall be
required for any person to remove and dispose of refuse from his own
premises.
11
Sec. 14.1-42. Application for license.
(a) An applicant for the license required by this division shall file with the
city manager an application which sets forth:
(1) The name and address of the applicant;
(2)
The trade name under which the applicant does or proposes to
do business;
(3)
The applicant's rate schedule for uncompacted bulk container
service;
(4)
Whether the applicant or any officer or principal of the
applicant has been convicted of any violation of federal, state or
municipal law; and
(5)
Any other information required by the city manager relating to
the ability of the applicant to operate consistently with the
public health, safety and welfare.
(b) The city manager shall make or cause to be made an investigation,
including any hearing deemed desirable, and, within sixty (60) days after the
filing of such applicant, grant or deny a license. Should any license be denied,
the applicant may appeal to city council which shall, after appropriate hearing,
affirm the action of the city manager or overrule such action and grant a
license.
Sec. 14.1-43. Revocation of license.
The city manager may revoke for cause, including noncompliance with the
provisions of this chapter, any license granted under this division, but such
action shall be subject to review and reversal by the city council, provided the
holder thereof petitions the city council for a hearing within ten (10) days after
the mailing to him of written notice of such revocation by the city manager,
at the holder's last known address. The city manager's revocation of privileges
under such license shall be stayed until the time for appeal to city council has
expired, or, if the appeal is filed, until the city council has acted on such
appeal.
12
Sec. 14.1-44. Rate regulation; submission of rate schedules.
Pursuant to Section 15.2-930 of the Code of Virginia (1950), as amended,
city council expressly reserves the right to regulate rates charged by private
persons for bulk container collection service. Prior to June 15th of each year,
all persons licensed to engage in bulk container collection service in the city
shall file with city council their rate schedules for uncompacted bulk container
service. Thereafter, whenever any license holder intends to amend or alter his
rates for uncompacted bulk container service, notice of such fact and the
proposed new rate schedule for such service shall be filed with city council at
least thirty (30) days prior to the effective date of such amendment or
alteration to such rate schedule.
Sec. 14.1-45. Placement and maintenance of bulk containers.
(a) No person shall place any bulk container on public property or in the
public right-of-way without written permission of the city manager nor shall
any person place such bulk container on private property in such way that
collection of solid waste will obstruct or impede pedestrian or vehicular traffic
or otherwise create a safety hazard.
(b) All bulk containers, and the immediate area around them, shall be kept
clean and sanitary at all times. Solid waste shall be completely contained
within such container, all doors of the unit shall be kept closed, and all drain
plugs shall be tightly secured.
Article III. ACCUMULATIONS OF SOLID WASTE.
Sec. 14.1-54. General prohibition.
It shall be the duty of every owner or occupant of any lot or parcel of land
in the city, to maintain the same in a clean and sanitary condition. It shall be
unlawful for any such owner or occupant to cause, allow or permit solid waste
to be deposited upon, remain or allowed to accumulate upon any such lot or
parcel of land in the city, except such solid waste as is properly collected,
prepared and contained for regular collection by an authorized person.
Sec. 14.1-55. Notice to remove.
Whenever the director of health of the city, or the authorized representative
of the director of health of the city, determines that any lot, premises or parcel
of land in the city is unclean or unsanitary, by reason of the deposit, existence
or accumulation of solid waste thereon, the director of health, or the director's
representative, may give reasonable notice thereof and of his determination to
the owner or occupant of such property. Such notice shall be in writing; shall
state the unclean or unsanitary condition ordered to be corrected; and shall fix
the time by which such condition is ordered by the director of health to be
abated or corrected. Such notice shall be deemed to be properly served upon
such owner or occupant, if a copy thereof is served upon or delivered to him
in person or if a copy thereof is sent by registered mail and delivered to his
last known address. In case of nonresident owners who have no agent in the
city, such notice may be given by publication, in which event two (2)
insertions of such notice on separate days in any newspaper published in the
city, at least ten (10) days before the first day any action is to be taken, shall
be sufficient notice. Such notice may contain an outline of remedial action
which, if taken, will effect compliance with the provisions of this article.
Sec. 14.1-56. Violations of chapter.
Unless otherwise provided, a violation of any provision of this chapter,
including the failure to comply with a written notice and order given pursuant
to section 14.1-55, shall constitute a Class 4 misdemeanor.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect on and after
its passage.
ATTEST:
City Clerk.
_ ~.~%[=~'~,~l! ~
Roanoke City ,
Regular Agenda Report
'00 ~I!i'*' 13 ~ :05
September 18, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Solid Waste Management - Proposed Ordinance Changes
Background:
City Council was briefed at its August 7, 2000, meeting with regard to proposed changes
in its solid waste collection program. Specific changes are proposed in the collection of
bulk items and brush, recycling and curbside collection. Further, the implementation of
automated and semi-automated refuse collection in recent years has necessitated some
changes in ordinances that reflect the modernization of solid waste practices. Also, Citizen
Advisory Committees were formed in recent years to .help identify other solid waste
collection issues. This included issues such as the time of day by which containers must
be removed from the street and the location at which the containers need to be stored.
Considerations:
The proposed ordinance changes have been developed. A summary of those changes is
attached. Current year operating budget will accommodate these proposed changes.
Recommended Action:
City Council adopt the proposed ordinance changes attached to this report.
Respectfully submitted,
City Manager
Attachment: 1
c: City Clerk
City Attorney
Director of Finance
Director of Public Works
#00-170
Attachment I
SUMMARY OF ORDINANCE CHANGES
Current
Definitions related to solid waste program
components are outdated
Trash containers are to be removed by
7:00 p.m. on the day of collection.
No location specified for trash containers
(between dates of collection)
CBD collection 5 nights per week; placed
between 5:00 p.m. and 8:00 p.m.
Bulk item collection scheduled and
provided upon request
No provision for residents to take bulk
items or brush to a designated location.
New
Provides up-to-date definitions of solid
waste program components
Trash receptacles are to be removed by
7:00 a.m. on the day following collection.
Trash and recycling containers shall be
stored no closer to the street than the
principal building (between dates of
collection)
CBD collection 6 nights per week; placed
between 5:00 p.m. and 9:00 p.m.
Bulk item collection provided on a regular
schedule
City residents may take up to 12 pick-up
truck loads of bulk items and brush per
calendar year to the Tinker Creek
Transfer Station, free of charge.
#00-170
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #60-282-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35064-091800 amending and reordaining certain
sections of the 2000-2001 General Fund Appropriations, providing for appropriation of
$121,230.00, in connection with the purchase of 27,000 recycling containers from SCL A-1
Plastics LTD, upon certain terms and conditions. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
Frank W: Decker, Director, Solid Waste Management and Recycling
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of September, 2000.
No. 35064-091800.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Public Works
Solid Waste Management - Recycling (1) .......................
Fund Balance
Reserved for CMERP - City (2) ...............................
1) Expendable Equipment
(<$5,000) (001-530-4211-2035) $ 121,230
2) Reserved for
CMERP - City (001-3323) (121,230)
$ 23,460,995
869,857
$ 4,086,010
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #60-282-472
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35065-091800 accepting the proposal of SCL A-1
Plastics LTD for supplying 27,000 recycling containers to the City, upon certain terms and
conditions, in the amount of $121,230.00 The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Mbnday,
September 18, 2000.
Sincerely,
Mary F. Parker, CMO
City Clerk
MFP:vbc
Attachment
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
D. Darwin Roupe, Director, General Services
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of September, 2000.
No. 35065-091800.
AN ORDINANCE accepting the bid of SCL A-1 Plastics LTD. for 27,000 recycling
containers, upon certain terms and conditions and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such items; rejecting all other bids made to
the City for the items; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of SCL A-1 Plastics LTD. in the amount of $121,230.00 for 27,000 recycling
containers, as is more particularly set forth in the City Manager's report dated September 18, 2000,
to this Council, such bid being in full compliance with the City's specifications made therefor and as
provided in the contract documents offered said bidder, which bid is on file in the Purchasing
Department, be and is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, the requisite contract with the successful bidder, based on its
proposal made therefor and the City's specifications made therefor, said contract to be in such form
as is approved by the City Attorney, and the cost of said goods to be paid for out of funds heretofore
or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
ROANOKE CITY COUNCIL
REGULAR AGENDA REPORT '00 ~"~; 13 I~,2:05
September 18,2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Purchase of 27,000 Recycling Containers
Bid No. 00-8-43
Background:
The Solid Waste Management program for collection of recyclables will expand in
November, 2000, to include the remaining citizens in curbside co-mingled collection of
recyclables. These additional recycling containers will permit regularly scheduled, bi-
weekly pick up of recyclables on all streets. The expansion requires the addition of 27,000
- 22 gallon recycling bins.
Considerations:
Three (3) bids were received. Toter Inc., $31.95 each, Otto Industries, Inc. $7.50 each,
and SCL A-1 Plastics LTD. with a Iow bid of $4.49 and delivery within 30-45 days. All
bids met specifications.
Recommended Action:
Authorize the issuance of a purchase order for 27,000 recycling containers to SCL A-1
Plastics LTD. in accordance with City of Roanoke specifications. Appropriate from CMERP
funding in the amount of $121,230.00 to Account 001-530-4211-2035 (Solid Waste
Recycling - Expendable Equipment <5,000). Such funding was included in a prior year
Capital Maintenance and Equipment Replacement Program.
Respectfully submitted,
D. Darwin Roupe
Honorable Mayor and Members of Council
Page 2
September 18, 2000 - Bid #00-8-43
I concur in the recommendation of the bid committee and recommend it to you
approval.
Respectfully submitted,
City Manager
C~
City Clerk
City Attorney
Director of Finance
Manager, Purchasing
for
#00-171
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #5-60
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35066-091800 amending and reordaining certain
sections of the 2000-2001 Grant Fund Appropriations, providing for appropriation of
$57,928.00, in connection with the Forfeited Property Sharing Program. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief, Police Department
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th d_ay of September, 2000.
No. 35066-091800.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
A~3_pro~3riations
Public Safety $ 2,246,603
Federal Asset Forfeiture (1) ............................... 205,774
Revenues
Public Safety
Federal Asset Forfeiture (2-3) ..............................
1 ) Investigations
and Rewards (035-640-3304-2150) $ 57,928
2) Federal Asset
Forfeiture Funds (035-640-3304-3305) 54,468
3) Interest (035-640-3304-3306) 3,460
$ 2,246,603
205,774
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
September 18, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Background:
Sharing Federally Forfeited Property
In 1986, Congress authorized the transfer of certain federally forfeited property to state
and local law enforcement agencies that participated in the investigation and seizure of
the property. Application for an equitable share of property seized by local law
enforcement must be made to the U. S. Department of Justice and certified by the City
Attorney. This property, including funds shared with state and local agencies, may be
used only for the purpose stated in the application, i.e., narcotics investigations related
to law enforcement.
Participation in federally forfeited property enhances the effectiveness of narcotics
investigations by providing necessary investigations equipment, investigative funds,
overtime expenses, and offsets the costs that would otherwise have to be borne by the
city's taxpayers. The Police Department receives funds periodically from the federal
government's asset sharing program. Grant requirements include that these funds be
placed in an interest bearing account and the interest earned be used in accordance
with program guidelines.
Revenues totaling $57,928.00 have been collected and are available for appropriation
in Grant Fund accounts 035-640-3304-3305 and 035-640-3304-3306.
Recommended Action:
City Council approve the appropriation of $57,928.00 to the Grant Fund account for
Investigations and Rewards (035-640-3304-2150) and increase the Grant Fund
revenue estimate for account 035-640-3304-3305 by $54,468.00 and account 035-640-
3304-3306 by $3,460.00
City Manager
City Clerk
City Attorney
CC:
Assistant City Manager for Community Development
Chief A. L. Gaskins, Police
00-444
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #60-236-323-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35067-091800 amending and reordaining certain
sections of the 2000-2001 General and Grant Fund Appropriations, providing for
appropriation of $18,000.00, in connection with acceptance of an assistive technology
grant by the Library of Virginia, to be used for the purchase of eight 21-inch computer
monitors. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director, Department of Management and Budget
George C. Snead, Jr., Assistant City Manager for Community Development
Emily Keyser, Acting Director, Department of Libraries
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of September, 2000.
No. 35067-091800.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General
and Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 General and Grant Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Parks, Recreation and Cultural $ 4,563,640
Library (1) ............................................... 2,228,731
Nondepartmental $ 64,241,121
Transfers to Other Funds (2) ................................. 644,520
Grant Fund
Appropriations
Parks, Recreation and Cultural $ 28,000
Library Services and Technology Act FY01 (3) ................... 18,000
Revenues
Parks, Recreation and Cultural $ 28,000
Library Services and Technology Act FY01 (4-5) ................. 18,000
1 ) Telephone
2) Transfer to Grant Fund
3) Expendable Equipment
4) State Grant Receipts
5) Local Match
(001-630-7310-2020) $ ( 9,000)
(001-250-9310-9535) 9,000
(035-650-5029-2035) 18,000
(035-650-5029-5029) 9,000
(035-650-5029-5031) 9,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
September 18, 2000
Honorable Ralph Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Library Services and Technology Act (LSTA) Grant
Background:
The Roanoke Public Library has been awarded an assistive technology grant by the
Library of Virginia under the federal Library Services and Technology Act, State
Administered Program. The grant of $9,000 will be used to purchase eight 21-inch
computer monitors that will enhance the ability of individuals with Iow vision to view the
Internet and other electronic resources at each city library location.
Considerations:
The LSTA grant funds must be expended by September 30, 2001. There is a required
one-to-one match for these funds. Matching funds are available in the library's
telephone account number 001-650-7310-2020.
Recommended Actions:
Transfer funding of $9,000 from the Library's telephone account number
001-650-7310-2020 to the General Fund Transfer to Grant Fund account number
001-250-9310-9535. Appropriate $18,000 to Grant Fund account Expendable
Equipment 035-650-5029-2035. Establish revenue estimates of $18,000 in accounts to
be established by the Director of Finance in the Grant Fund.
C:
Respectfully submitted,
Darlene L. Burcham~
City Manager
City Clerk
City Attorney
Director of Finance
Acting Director of Libraries
#00-442
CITY OF R O/INO
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #22-60-72
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35069-091800 authorizing the City Manager to
continue the services of the Outstationed Eligibility Worker at the Roanoke City Health
Department, upon certain terms and conditions. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, September 18, 2000.
~.~ ~, ~Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Dr. Molly O'Dell, Health Director, Commonwealth of Virginia, Roanoke City Health
District
James D. Grisso, Director of Finance
Barry L. Key, Director, Office of Management and Budget
Glenn D. 'Radcliffe, Director, Department of Human Services
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of September, 2000.
No. 35069-091800.
A RESOLUTION authorizing the City Manager to continue the services of the Outstationed
Eligibility Worker at the Roanoke City Health Department, upon certain terms and conditions.
WHEREAS, the Roanoke City Department of Social Services and the State Health
Department entered into an agreement in 1994 to establish an Eligibility Worker position through
the Department of Social Services to be placed at the Roanoke City Health Department to ensure that
eligible citizens have an opportunity to apply for Medicaid; and
WHEREAS, this program is also beneficial to the Department of Social Services in that it
is provided an eligibility worker at no cost for salary and benefits; and
WHEREAS, the City Manager has recommended the continued services of the Outstationed
Eligibility Worker in a report dated September 18, 2000.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City
Manager is hereby authorized to continue the services of the Outstationed Eligibility Worker at the
Roanoke City Health Department, pursuant to the terms and conditions contained in the report to this
Council dated September 18, 2000.
ATTEST:
I:\eligworker.wpd
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #22-60-72
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35068-091800 amending and reordaining certain
sections of the 2000-2001 Grant Fund Appropriations, providing for appropriation of
$32,327.00, in connection with continuing services of the Outstationed Eligibility Worker
at the Health Department. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Darlene L. Burcham, City Manager
Dr. Molly O'Dell, Health Director, Commonwealth of Virginia, Roanoke City Health
District
Barry L..Key, Director, Department of Management and Budget
Glenn D. Radcliffe, Director, Department of Human Services
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of September, 2000.
No. 35068-091800.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Health and Welfare $ 3,795,605
Medicaid Eligibility Worker - FY01 (1-8) .......................... 32,327
Revenues
Health and Welfare $ 3,795,605
Medicaid Eligibility Worker - FY01 (9) ............................ 32,327
1) Regular Employee
Salaries
2) City Retirement
3) ICMA - Match
4) FICA
5) Health Insurance
6) Dental Insurance
7) Life Insurance
8) Disability Insurance
9) State Grant Receipts
(035-630-5176-1002) $ 25,518
(035-630-5176-1105) 2,297
(035-630-5176-1116) 260
(035-630-5176-1120) 1,952
(035-630-5176-1125) 1,836
(035-630-5176-1126) 185
(035-630-5176-1130) 204
(035-630-5176-1131 ) 75
(035-630-5176-5176) 32,327
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance
shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
September 18, 2000
Honorable Ralph Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Funding for Restricted Eligibility Worker
Background:
Roanoke City Department of Social Services and the State Health Department
entered into an agreement in 1994 to establish an Eligibility Worker position
through the Department of Social Services to be placed at the Roanoke City
Health Department to assure that all citizens have an opportunity to apply for
Medicaid. The Agreement remains in effect until modified by mutual consent or
operation of law (see attachment).
There is no local cost for this position. Approximately 50% of the cost is
reimbursed from federal Medicaid administrative funds and the Health Department
reimburses the remaining cost.
Considerations:
Roanoke City Health Department is satisfied with the results of having this position
on location and wishes to continue the services (see attachment).
Recommended Action(s):
Authorize the City Manager to continue the services of the Outstationed Eligibility
Worker at the Health Department in accordance with the original agreement, and
appropriate $32,327 for FY00/01 to revenue and expenditure accounts to be
established in the Grant Fund by the Director of Finance.
· Salary $25,518
· City Retirement 2,297
· ICMA Match 260
· FICA 1,952
· Health Ins. 1,836
Honorable Mayor and Members of Council
Page 2
September 18, 2000
· Dental Ins. 185
· Life Ins. 204
· Disability Ins. 75
$32,327
Respectfully submitted,
Darlene L. Bui'dham
City Manager
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Molly O'Dell, M.D., Director of Health Department
Glenn D. Radcliffe, Director of Human Services/Social Services
#00-445
MEDICAID
ELIGIBILrI'Y DETERMINATIONS
PLACEMENT OF ELIGIBILITY DETERMINATION STAFF
AT DESIGNATED HEALTH DEPARTMENTS
AGREEMENT
Between
The State Health Department
The Virginia Department of Social Services
Roanoke City Department of Social Services
ARTICLE I
This Agreement is entered into as ofthe date specified below by and between Roanoke
C, iLv_ Department o1' Social Services hereafter referred to as the Local DSS, The State Health
Department hereafter referred to as Health Department, and the Virginia Department of Social
Services, hereafter referred to as VDSS to locate a Medicaid worker, hereafter referred to as
Health Department Eligibility Worker (HDEW), on-site at the Health Department.
The Local DSS and the Health Department agree to use the HDEW exclusively for the
purpose outlined in thi.q Agreement. The Local DSS is specifically prohibited from using the
HDEW for any purpose other than completing cases originating through the Health
Department.
ARTICLE II
FUNCTIONS TO BE PERFORMED BY HDEW
Ao
Application Acceptance and Processing
Medicaid Applications -'Health Department patients re[erred to the HDEW shall have
all the rights and privileges of any other applicant for assistance. Health Department
personnel will refer for Medicaid eligibility determination all potentially eligible
medically indigent patients. --
Eligibility Criteria - Eligibility for Medicaid will be determined using all
applicable rules, regulations, and policies governing the general population
applying for Medicaid.
Each HDEW shall be supplied a copy of the Medicaid Manual by the
Local DSS. It shall be the responsibility of each HDEW to keep the
Medicaid Manual current with all revising transmittals.
All forms necessary to process Medicaid applications shall be ordered by
the appropriate local DSS through the usual procedures and made
available .to the HDEW.
Case Development - The HDEW shall process all Medicaid applications taken
at the Local Health Development for adults and children who are residents of
the HDEW's locality. Completed cases shall be forwarded daily to the local
DSS for immediate enrollment.
ao
bo
Applications for patients from other jurisdictions will be forwarded by
the HDEW, unprocessed, to the city or county of residence.
Medicaid eligibility must.be determined in conformity with processing
standards contained at Part II, Chapter A, of the Medicaid Manual.
Therefore, no local DSS processing procedures shall encumber or delay
certifying and enrolling eligible cases.
2
Bo
Confidentiality of File Information
1. Confidentially of client information contained in existing files (both paper and
electronic) is to be protected, and access to Medicaid eligibility fries shall be
limited to the HDEWs and Local Departments of Social Services.
Information released to Health Department personnel shall be limited to
information authorized for dissemination in accordance with the applicant
Release of Information. It shall be released in a manner consistent with
efficiency and non-duplication of effort _among the Medicaid, WlC, and medical
services programs.
o
Information maintained by or which can be secured by the local DSS shall be
shared with the HDEW when necessary to determine eligibility for Medicaid
under this Agreement. This includes diagnosis information and local public
records.
Co
Health Department Eligibility Workers - Organization
Caseload Standards - The HDEW shall be an employee of the local DSS but
shall not count in the determinations of local staffing needs.
Staffing level will be one full time position. This staffing level will be rm
evaluated by representatives of the partie~ to this A~eement after one year of
operation using the following criteria to determine its applicability and the need
to make adjustment.
ao
Increased reimbursement by Medicaid due to increased Medicaid
enrollment then compared to the one year period immediately prior to
the effective date of the contract.
b. Increased numbers of medically indigent eligibles enrolled in Medicaid.
Training - The HDEWs shall be treated as other eligibility workers as regards
provision of Medicaid program training and technical assistance. HDEW will
'be under the supervision on local Department of Social Services Supervisor who
will be responsible for instruction, accountability, payroll information, and job
o
C, overage- HDEW shall be available to take applications at the Local Health
Department during Local Health Department's clinics and at other times
available to take applications for Health Department Home Health, CHIP and
MICC patients not attending scheduled clinics and at other times agreed to by
the Local DSS and Health Department.
Performance Standards - Performance Standards applicable to other Medicaid
workers shall be the performance standards applicable to the HDEW.
e
Job Cl~cation - The HDEW shall be employed in the same personnel
classification and be afforded the same benefits as any other local Medicaid
worker in the Local DSS, except that their employment is restricted to the life of
this project.
Relationships - The Health Department, the HDEW, and their employing
agencies shall cooperate to the mutual benefit of both by sharing informational
materials, conducting joint staff meetings, and providing each worker with
periodic reports of work performed such as: referrals made, application
approvals and costs of services paid, subject to the confidentiality requirements
in Article H, B.
Liaison - Each of the parties to this Agreement shall designate a contact person
for dissemination of information about job functions, operating procedures, and
problem resolution.
The Health Department will provide, at no cost to this project, necessary secure
space and equipment for the eligibility worker, such as desk, chair, reasonable
· office supplies, and other furniture and equipment necessary for performance of
the contract.
The Local DSS will provide support for purposes of tracking referred patients
and compiling statistical reports in MAPPER.
4
ARTICLE III
Th is project, whereby local workers will be physically located at the Health Department
will use funds appropriated to the State Health Department to fund the non-federally
matched portion of the costs of maintaining the HDEW.
1. The Local DSS shall submit monthly to the VDSS individual claims for 100
percent reimbursement of personnel costs for the HDEW:
Each claim for reimbursement shah be submitted on form DA-20-250,
Accounting Voucher.
bo
Each monthly claim shall be reimbursed by the VDSS at 100 percent of
costs.
o
The VDSS shall submit monthly to DMAS, separately identifiable from other
federal claims for Medicaid a~tration reimbursement, aH clalm.q of
administrative expenditures associated with operation of this Agreement.
The Health Department agrees to reimburse the VDSS through an Interagency
Tran.qfer of funds for any costs for which federal reimbursement does not equal
100 percent of such State agency reimbursement made for the month. Funds
used by the Health Department to reimburse VDSS must not come from federal
sources. The lnteragency Transfer Invoice will be forwarded by the tenth
working day of the month following the covered period.
ARTICLE IV
MAINTENANCE OF RECORDS
'Administrative Records - Records of administrative costs shall, be maintained
separate from other local DSS and Health Department records for evaluation
and determination of the ultimate effectiveness of the project.
5
o
Applications - Separate identification shall be maintained of all referrals made
by Health DePartment personnel to the HDEW. Referrals will be tracked and
the outcome recorded as either approved, denied, or failure/refusal to follow
tkrou .
Approved cases will be tracked and total expenditures under Medicaid to the
Health Department and other 'providers will be periodically gathered into
reports by Central Office staff.
ARTICLE V
TERM OF AGREEMENT
This Agreement shall begin after all parties have signed this Agreement and when personnel
have been employed and/or reassigned to the Health Department site. An effectiveness
evaluation shall be conducted by representatives of this Agreement after the site has been fully
operational for twelvemonths. Aftercompletion of the twelve month effectiveness evaluation,
any party to this .Agreement may terminate its participation in this project with or without
cause upon sixty days notice in writing to the other parties. In lieu of such action, this
Agreement shall remain in effect until modified bymutual consent or operation of law. Interim
evaluations, problem identification and resolution sessions will be held quarterly after the first
six-month review, on an as needed basis throughout the life of thi.q Agreement.
6
SIGNATURE SHEET
Agreement for placement of eligibility workers at the Roanoke City
between:
Health Department
The State Health Department
The Virfinia Department of Social Services
_Roanoke City Department o£ Social Services
I hereby agree to the terms of this agreement:
W. Robert Herbert, City Manager
Roanoke City
,~- '~- ? ~ (Dated)
(Signed)
Acting Health Director
0--/
(Dated)
Lfrry D. Jackson, ~on/('m~i4onqr
State Department of Social'Sevfices
(Dated)
(Signed)
Robert B. Stroube, M.D., M.P.H.
%
State Health Commi~ioner
State Health Department
(Dated)
(Signed)
7
Serving the People of:
Alleghany County
Botetourt County
Craig County
Roanoke County
City of Cli. flon Forge
City of Covington
City of Roanoke
City of Salem
CO IO _.AL TH OF t R lArl
Alleghany Health District
Roanoke City Health District
July 18, 2000
Reply to:
515 Eighth Street, SW
Roanoke, VA 24016
Phone: (540) 857-7600 Ext 211
FAX: (540) 857-6987
Glenn Radcliffe, Director
Department of Human Services
215 Church Avenue
Roanoke, Va. 24011
Reference: Medicaid Outposting Position
Lenora Taylor
Dear Glenn,
The Roanoke City Health Department is requesting renewal of the Grant for the Medicaid
Outposted position now occupied by Lenora Taylor. This service has proven to be an invaluable asset for
our clinics as well as our patients. Lenora is Involved in taking applications for six clinic programs and
assists with guidance in two additional program areas. Processing of applications is completed in a timely
manner, with follow-up as needed. Since the position is at the main Health Department, it is more
convenient for our clients since they are receiving needed clinic services and applying for Medicaid at the
same time. Lenom has a wonderful rapport with our staff and our clients. She is truly a benefit to the
Health Department.
In one of the Health Department programs, HIV, it is very important that the Medicaid application is
completed and processed within a short time frame. Lenora works with other Social Services Eligibility
workers to ensure that forms are submitted for processing. She also assists with needed information for
these clients to help bridge the confusion over completion of forms and communication between them and
their assigned eligibility worker,
Lenora serves as a resource for rebilling denials and researching problem billing which enables the Health
Department to reduce our aged amounts receivable for the Medicaid Program
We would appreciate the continuance of this grant position and are committed to our part of the funding. If
you have any questions, please let me know.
Sincerely,
Molly O'Dell, M.D.
He~alth Director
DEPARTMENT
DF HEALTH
Protecting Yo~ a~d Your Environment
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #110-200-405
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of a report of the City Planning Commission recommending
appointment of 30 citizens and two City Planning Commission members to the Vision 2001
Citizens' Advisory Committee, which report was before the Council of the City of Roanoke
at a regular meeting on Monday, September 18, 2000.
It was the consensus of Council to refer the report to the City Manager for further study and
report to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
pc:
Melvin L. Hill, Chairperson, City Planning Commission, 2524 Marr Street, N. W.,
Roanoke, Virginia 24012
George C. Snead, Jr., Assistant City Manager for Community Development
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Roanoke City Department of Planning
and Community Development
· ..- ....... Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
..... .,~ , ,~ ~4j~3-2344 (Fax) 853-123(1
Roanoke City Council
Regular Council Agenda
September 18, 2000
The Honorable Ralph K. Smith, Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Comprehensive Plan Advisory Committee
Background:
Over the past few months, City Council has authorized funding for, and has been briefed on, the
City's development of a new Comprehensive Plan. Hutton Associates, $inni Benson, and Hill
Studio have been hired to assist the City with this important planning effort.
As part of the planning program and the City's commitment to participatory government, an
intensive citizen participation process has been developed by city staff and members of the Planning
Commission's Long Range Planning Committee. During the next nine months, citizens will have
the oppommity to participate in the development of the plan in many ways, including a Citizens'
Advisory Committee, working Task Teams, and various public workshops. In addition, more
detailed information on the plan, the process, and a public opinion survey will be widely distributed
over the next few weeks.
As the first step in this important planning project, the Planning Commission is recommending that
thirty citizens, along with two Planning Commission members, be appointed by City Council to the
Citizens' Advisory Committee. This Committee represents a broad diversity of persons in our
community who have expressed an interest in serving on the Committee or on working Task T~ams.
In late July, information describing Vision 2001 was mailed to various citizens, businesses, civic
organizations, and neighborhood groups. Interested persons were invited to participate in the
project. Over 150 persons responded and expressed interest in working on the Committee and Task
Teams addressing such specific issues as:
housing and neighborhoods,
economic development,
quality of life (parks and recreation, environment, historic resources),
infxastrueture (transportation, utilities, technology),
people (education, health, human services, libraries),
public services (police, fire, emergency services, code enforcement, solid waste
management), and
city design.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
On August 28, 2000, the Planning Commission held a special meeting to review the applications
received and make recommendations for the Citizens' Advisory Committee for formal appointment
by City Council. The Commission's recommendations and the qualifications of these nominees are
included as Attachment 1 to this report.
Considerations:
The Planning Commission placed special emphasis on recommending Advisory Committee
members who were representative of a diversity of community interests, cultures, ages, gender, and
neighborhoods. Working Task Team membership will be open to any citizen who wishes to
participate.
The Citizens' Advisory Committee also includes an executive committee comprised of the Chair,
Vice-Chair, and Chairs of each of the working Task Teams which will serve an important role in
that it will be heavily involved in development of issues and strategic planning for implementing
future policies and programs.
Any applicant who was not selected to serve on the Citizens' Advisory Committee will be asked to
serve on a working Task Team. These working teams will include a Planning Commission
member, planning staff, relevant city staff with expertise in that area, and any citizens who wish to
participate.
The first Vision 2001 city wide forum is scheduled for October 10, 2000, fi.om 7:00 p.m. to 9:30
p.m., at the Civic Center Exhibit Hall. The Planning Commission would like to schedule a work
session with the Citizens' Advisory Committee and working Task Teams on October 14, 2000.
Recommendation:
Planning Commission recommends that City Council appoint the thirty citizens and two Planning
Commission members identified in Attachment 1 to the Vision 2001 Citizens' Advisory Committee.
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
MLH:ESL:mpf
attachment
cc: Darlene Bureham, City Manager
William Hackwort~ City Attorney
George C..Snead, Jr., Assistant City Manager for Community Development
Evelyn S.'Lander, Agent, Roanoke City Planning Commission
ATTACHMENT 1
Vision 2001 Advisory Committee:
Planning Comm. ission Recommendation
1. Walter Rugaber (Chair)
2. Brenda L. McDaniel (Vice-Chair)
3. Carolyn Coles (Housing and Neighborhoods Chair)
4. Frederick M. Williams (Infrastructure Chair)
5. Carl D. Cooper (Public Services Chair)
6. Steve Lemon (Economic Development Chair)
7. Paula L. Prince (People Chair)
8. Talfourd H. Kemper, Jr.(Quality of Life Chair)
9. Kevin A. Deck (City Design Chair)
10. Matthew Kennel
11. Dan Smith
12. Elvah D. Taylor
13. Mary C. Knapp
14. Tom Pettigrew
15. Daniel E. Karnes
16. Susan L. Willis
17. Jeanne H. Pedigo
18. Patrick N. Shaffner
19. J. Lee E. Osborne
20. Pead Fu
21 John P. Bradshaw, Jr
22. David W. Davis III
23. Beth Doughty
24. James M. Turner, Jr
25. Kevin Kays
26. Jonathan K. Wolfe
27. Jeannette D. Manns
28. Erin Garvin
29. Mark McConnei
30. Brian M. Shepard
31. Richard Rife (Planning Commission Member)
32. Robert Manetta (Planning Commission Member)
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #166-337-373
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35047-091800 authorizing extension of an existing
lease between the City of Roanoke and the Jefferson Center Foundation, Ltd., for the
lease of property known as the Jefferson Center and adjacent grounds, lying at 6540
Campbell Avenue, S. W., including the adjacent parking lot on Luck Avenue, S. W., for a
term ending May 31, 2041. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, August 21,2000,
also adopted by the Council on second reading on Monday, September 18, 2000, and will
be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of September, 2000.
No. 35047-091800.
AN ORDINANCE authorizing the extension of an existing lease between the City of
Roanoke and the Jefferson Center Foundation, Ltd. for the lease of property known as the
Jefferson Center and adjacent grounds, lying at 540 Campbell Avenue, S.W., including the adjacent
parking lot on Luck Avenue, S.W.
WHEREAS, the original lease with the Jefferson Center Foundation, Ltd. was
authorized by Ordinance No. 30739-102189 for a forty-year term beginning November 1,
1991; and
WHEREAS, an agreement for the provision of funds for renovation of a portion of
the Jefferson Center was authorized by Ordinance No. 34084-111698; and
WHEREAS, financing for the renovation requires a forty-year lease from the time the
renovation is completed; and
WHEREAS, the City has, by advertisement published once a week for four
consecutive weeks in a paper of general circulation published in the City, publicly invited
bids for the extension of the lease for the Jefferson Center and adjacent grounds, lying at 540
Campbell Avenue, S.W., including the adjacent parking lot on Luck Avenue, S.W.
("Property"); and
WHEREAS, one bid for the lease extension was received and publicly opened at the
Council meeting held on August 21, 2000.
WHEREAS, the bid of the Jefferson Center Foundation, Ltd., to extend the existing
lease of the Property so that it will have a term of forty (40) years, commencing on June 1,
2001, and to be otherwise upon the same terms and conditions of the existing lease between
the City of Roanoke and the Jefferson Center Foundation, Ltd., was deemed the most
responsive bid made to the City for such lease extension.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of the Jefferson Center Foundation, Ltd., to extend the lease of
property known as the Jefferson Center and adjacent grounds, lying at 540 Campbell
Avenue, S.W., including the adjacent parking lot on Luck Avenue, S.W., so that it will have
a term of forty (40) years, commencing on June 1,2001, is hereby ACCEPTED, and all other
terms of the existing lease shall remain unchanged.
2. The City Manager and City Clerk are hereby authorized, for and on behalf of
the City, to execute a written lease extension between the City and the Jefferson Center
Foundation, Ltd. for the Property, and to be in a form approved by the City Attorney.
3. The City Clerk is directed to forward an attested copy of this ordinance to the
Jefferson Center Foundation, Ltd.
ATTEST:
City Clerk.
H:\ORD-GEN~O-J~ ff'C~nt-LcaseExt- DLC. Final _8.21-00
Roanoke City Council
Regular Agenda Report
September 5, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Jefferson Center Lease Extension
Background:
Council considered the attached report of July 3, 2000, from the Water Resources
Committee and advertised a public hearing which was held on August 21, 2000. Also
at the August 21, 2000, meeting, the attached bid from Jefferson Center Foundation,
Ltd. was received to extend the lease dated November 1, 1991 to provide for a new
term of June 1, 2001, to May 31, 2041. All other terms of the existing lease shall
remain unchanged.
Recommended Action:
Council authorize an extension of the term of the existing lease between the City of
Roanoke and the Jefferson Center Foundation, Ltd., dated November 1, 1991, to
provide for a new term ending May 31, 2041, in accordance with the bid received from
the Jefferson Center Foundation, Ltd.
Attachments: 2
Respectfully submitted,
Darlene L. Burchah'f
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Jefferson Center Foundation, Ltd.
#00-366
Roanoke City Council
Regular Agenda Report
CITY
C-3
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear MaYor and Members of Council:
Subject: Jefferson Center Lease Extension
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June lg, 2000. The Committee recommends that Council
authorize the City Manager to advertise for four (4) consecutive weeks and hold a
public hearing.' Lacking any comments to the contrary, authorize the execution of an
extension to the lease agreement with Jefferson Center Foundation, in a form
acceptable to the City Attorney, for a 40-year term, beginning June 1, 2001. All other
terms of the existing lease will remain unchanged.
· Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
cc: City Clerk
City Attomey
Director of Finance
Engineering Coordinator
Jefferson Center Foundation, 541 Luck Avenue, Roanoke, VA 24016
#00-348
.Water Resources Committee
Regular Agenda Report
June 19, 2000
To: Members, Water Resourc,~ Com~~')
From: thru Darlene ~m, City Manager
Subject: JEFFERSON~ENTER LEASE EXTENSION
Background:
The original Lease with the Jefferson Center Foundation (JCF) was authorized by
Ordinance No. 30739-102189 on October 21, 1989. The lease was for a 40-year term
beginning November 1, 1991. The lease rate is $10.00 per year. An agreement for
the provision of funds for renovation of a portion of the building was authorized by Ord.
No. 433084-111698.
Considerations:
Financing for the renovation requires a 40-year lease from the time the renovation is
completed; therefore JCF has requested that the City consider extending the lease by
approximately 8 % years. The requested term would be for 40 years and begin June 1,
2001. See Attachment 1.
Recommended Action(s):
Advertise for four (4) consecutive weeks and hold a public hearing. Lacking any
comments to the contrary, authorize the execution of an extension to the lease
agreement with Jefferson Center Foundation, in a form acceptable to the City Attorney,
for a 40-year term, beginning June 1, 2001. All other terms of the existing lease will
remain unchanged.
DLB/KBK/SEF
Attachment(s): 1
William M. Hackworth, City Attomey
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Jefferson Center Foundation, 541 Luck Avenue, Roanoke, Virginia 24016
H:~,USER\COMMON~CounciN=ittonUeffCtr. ls
#00-348
Art performtd within a work of art
May 17, 2000
Ms. Darlene Burcham, City Manager
City of Roanoke
215 Church Avenue, Room 364
Roanoke, Virginia 24011
RE: Jefferscn Center Lease - 1111191
Deer Darlene:
As you are aware, we are well unden~ay with our renovation of the
Jefferson Center creating an exciting venue for performances in Roanoke at the
Shaftman Performance Hall.
The financing we ere currently working on requires that we have a 40 year
lease from the time the renovation is completed. Specifically,. the Jefferson
Center Foundation (JCF) would request that our lease with the City be extended.
We wish the extension to be for a period of 40 years effective on June 1, 2001.
While the extension will not be effective until next year, we are seeking Council
approval at this time so as to include it in our financing package.
This is an extension only and is not a request of any other terms of our
agreements with the City. The Council and your support for the Jefferson Center
and its efforts ere greatly appreciated.
The JCF Board Iool~ forward to many years of continued servica to the
City of'Roanoke and its citiz~.
If you have any questions, please contact me or Jane Stephenson at 344-
5681. Thank you in advance.
Sincerely,
Wamer Dalhouse
Acting Chairman
Cc'~'t B. Kiser
541 Luck Avenue · Suite 100 · Roanoke, Firginia 24016 · 540-343-2624 · FAX $40-345-3744
Extension of Jefferson Coster Lease Ag~emeat dated November 1, 1991
Biddy.
jefferson Center Fo£mastion, L~d.
Proposed terms of Lease Extension:
the terror the ~.4st4n~ le~se be~¢n the City of Rq.,anoke and
the Jefferson Center Foundation, Ltd. dated Rovember I 1991 to
provide for a new ter~ of J.une 1, 2001, t:o Hay 31, 2041. ALt. other______
ter~s of the existin_~_lease sha__]._ll re~a~ ~__!!P_c..~K~ --------
Submitted by:
Jeffer _so~_ Center Fo'"'a~tion- Ltd.
Title:// pr~'i~ent _~
Mary F. Parker, CMC/AAE
City Clerk
CITY OF R O.4NOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 25, 2000
File #1
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
September 18, 2000, you were reappointed as Director of Finance of the City of Roanoke
for a term of two years, commencing October 1, 2000, and ending September 30, 2002.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of
Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke.
Please return one copy of the Oath of Office to the undersigned by September 30, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
COMMONWEALTH Of VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of September, 2000, JAMES D. GRISSO was reappointed
as Director of Finance of the City of Roanoke for a term of two years, commencing
October 1,2000, and ending September 30, 2002.
Given under my hand and the Seal of the City of Roanoke this twentieth day of
September, 2000.
City Clerk
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 26, 2000
File #83
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Mr. Hackworth:
At a regular meeting of the Council of the City of Roanoke which was held on M(~nday,
September 18, 2000, you were reappointed as City Attorney of the City of Roanoke for a
term of two years, commencing October 1,2000, and ending September 30, 2002.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of
Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke.
Please return one copy of the Oath of Office to the undersigned by September 30, 2000.
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of September, 2000, WILLIAM M. HACKWORTH was
reappointed as City Attorney of the City of Roanoke for a term of two years, commencing
October 1,2000, and ending September 30, 2002.
Given under my hand and the Seal of the City of Roanoke this twentieth day of
September, 2000.
City Clerk
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 26, 2000
File #209
Robert H. Bird
Municipal Auditor
Roanoke, Virginia
Dear Mr. Bird:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
September 18, 2000, you were reappointed as Municipal Auditor of the City of Roanoke
for a term of two years, commencing October 1,2000, and ending September 30, 2002.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of
Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke.
Please return one copy of the Oath of Office to the undersigned by September 30, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk,' and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of September, 2000, ROBERT H. BIRD was reappointed
as Municipal Auditor of the City of Roanoke for a term of two years, commencing October
1,2000, and ending September 30, 2002.
Given under my hand and the Seal of the City of Roanoke this twentieth day of
September, 2000.
City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk~ci.roanoke.va, us
STEPHANIE M. MOON
city Cl~k
September 20, 2000
File #24-51
Melvin L. Hill, Chairperson
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
A public hearing was duly advertised to be held on Monday, September 18, 2000, on the.
request of Adam J. Cohen to amend Section 36.1-25, Definition, to include a definition for
a single-family attached dwelling; Section 36.1-127, special exception uses in the RM-2,
Residential Multi-family, Medium Density District, and Section 36.1-186, special exception
uses in the C-1, Office District, Chapter 36.1, Zoning, of the Code of the City of Roanoke
(1979), as amended, to permit single-family attached dwellings by special exception.
Pursuant to the request of Mr. Cohen, the public hearing was deferred until the regular
meeting of Council on Monday, October 16, 2000, at 7:00 p.m., at the Governor's School
Lecture Hall, Patrick Henry High School, 2102 Grandin Road, S. W., Roanoke, Virginia
24015.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
pc:
Adam J. Cohen, 6036 Chagall Drive, S. W., Roanoke, Virginia 24018
Steve Talevi, Assistant City Attorney
Evelyn S. Lander, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, City Engineer
Steven, J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
MARY F. PARKER, CMC
city Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 !- 1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk~ci.roanok¢.va, us
STEPHANIE M. MOON
Depmy City Cle~'k
September 20, 2000
File #432-511-514
Vernice Law, President
Roanoke Neighborhood Development Corporation
1509 Lafayette Boulevard, N. W.
Roanoke, Virginia 24017
Dear Ms. Law:
I am enclosing copy of Resolution No. 35072-091800 approving the proposed public'
infrastructure improvements illustrated in the Henry Street Master Plan as being
substantially in accord with the' City's Comprehensive Plan, Roanoke Vision. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, September 18, 2000.
Sincerely, ~,
City Clerk
MFP:vbc
Enclosure
pc:
Darlene L. Burcham, City Manager
Melvin L. Hill, Chairman, City Planning Commission
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 18th day of September, 2000.
No. 35072-091800.
A RESOLUTION approving the proposed public infrastructure improvements illustrated in
the Henry Street Master Plan as being substantially in accord with the City's Comprehensive Plan,
Roanoke Vision.
WHEREAS, the Greater Gainsboro Redevelopment Area is currently undergoing
considerable development; and
WHEREAS, in August, 1999, this Council committed public financing to improve the
infrastructure in this area, and to construct a $5 million parking garage to serve all projects; and
WHEREAS, the Planning Commission held a public hearing in this matter on July 20, and
September 8, 2000, and considered whether the proposed street and alley closures, and public
infrastructure improvements, are substantially in accord with the City's adopted Comprehensive Plan
and should be included as appropriate public facilities in the Greater Gainsboro Redevelopment
Area.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. This Council, by this resolution, approves the proposed street and alley closures, and
infrastructure improvements, contained in the Henry Street Master Plan as being substantially in
accord with the City's adopted Comprehensive Plan, Roanoke Vision.
2. The City Clerk is directed to forthwith transmit an attested copy of this resolution to
the Roanoke Neighborhood Development Corporation.
ATTEST:
H:~-ES\R-CC-Gains Dev.9. I 8-00
City Clerk.
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-123(']
Roanoke City Council
Regular Agenda Report
September 18, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from City of Roanoke for a determination that the proposed
street and alley closures in the Greater Gainsboro Redevelopment
Area, as well as public infrastructure improvements illustrated in the
Henry Street Master Plan, are substantially in accordance with the
City's adopted Comprehensive Plan.
Background:
Section 15.2-2232 of the Code of Virginia (1950), as amended, provides the following:
Whenever a Iocal planning commission recommends a comprehensive plan or part
thereof for the locality and such plan has been approved and adopted by the
governing body, it shall control the general or approximate location, character and
extent of each feature shown on the plan. Thereafter, unless a feature is already
shown on the adopted master plan or part thereof or is deemed so under
subsection D, no street or connection to an existing street, park or other public
area, public building or public structure, public utility facility or public service
corporation facility other than railroad facility, whether publicly or privately owned,
shall be constructed, established or authorized, unless and until the general
location or approximate location, character, and extent thereof has been submitted
to and approved by the commission as being substantially in accord with the
adopted comprehensive plan or part thereof. In connection with any such
determination the commission may, and at the direction of the governing body
shall, hold a public hearing, after notice as required by Section 15.2-2204.
!
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
On May 10, 2000, the City Manager requested that the Planning Commission review the
proposed street and alley closures and public infrastructure improvements in the Greater
Gainsboro Redevelopment Area for consistency with the City's Comprehensive Plan.
The Planning Commission initially considered the request at its meeting on July 20, 2000.
There was considerable discussion of the proposed public improvements. Specific maps
of the subject improvements were not available for the Commission, and there were
questions with respect to features to be constructed. The concept plan prepared by the
Roanoke Neighborhood Development Corporation was not specific with respect to public
improvements. Several Commission members felt that they could not recommend
approval of the request without more specific information. Mrs. Duerk and other
Commission members commented on the large amount of surface parking that was
proposed, advising that alternative transportation solutions should be sought. Mrs. Evelyn
Bethel, 35 Patton Avenue, N. W., appeared before the Commission and advised that
residents had not had an opportunity to comment on the proposed developments in the
area. She asked if the subject request would affect residents' ability to determine what
occurred in their neighborhood, and specifically, how the plan would affect the
neighborhood plan proposed for the area. She also expressed concern for the design of
the proposed buildings, indicating that a glass office building which was proposed was not
complimentary to the neighborhood. Mrs. Lander advised that work on the neighborhood
plan would begin in the neighborhood within the next few months and that this plan
involved only the Henry Street area. There were mutual issues that would be considered
as part of the neighborhood planning process, especially those that affected neighborhood
residents and their quality of life. Commission members encouraged staff to ensure public
participation in development plans for the area and asked that special attention be given
to design issues. At the conclusion of discussion between staff and the Commission, the
chair called for a vote on a motion to find that the proposed public improvements and new
public facilities are consistent with the City's adopted comprehensive plan. The vote was
3-1-2 (Mrs. Duerk and Mr. Manetta abstaining, Mr. Chrisman voting no, and Mr. Butler
absent). Under the Planning Commission's bylaws, the motion did not pass, since a
majority of those present must vote to pass a motion.
On August 21,2000, City Council considered the matter and referred it back to the
Planning Commission for reconsideration.
On August 29, 2000, a public meeting was held by Roanoke Neighborhood Development
Corporation to review the status of the Henry Street project and to share information, and
receive public feedback on the proposed development plan. The meeting was attended
by approximately 40 persons and various issues were discussed. RNDC advised that
they were open to working further with the community on office building design issues that
had been raised and that they would more actively publicize their meetings, which were
open to the community.
On September 8, 2000, the Planning Commission held a second public hearing on the
request. Mrs. Evie Lander, Agent to the Commission, presented the staff report and Mr.
Phil Schirmer, City Engineer, presented specific information on the public improvements
and facilities proposed for the area. A map showing the proposed public improvements
and a rendering of the public parking garage were presented to the Commission. Mrs.
Evelyn Bethel, 35 Patton Avenue, N. E., asked questions regarding various
improvements, specifically landscaping and lighting. Also, she expressed concern for two-
way traffic from the new Jordan Alley onto Wells Avenue. Mr. John Lynch, Associate
Pastor for First Baptist Church, 10 North Jefferson Street, had questions about the
proposed development by RNDC at the southeast corner of Henry Street and Wells
Avenue. He also asked about the development of additional privately owned properties.
It was explained by city staff and the Commission that questions about these properties
and proposed developments were not the subject of the public hearing and that questions
should be directed to the owner and/or developer of the specific properties. Mrs. Helen
Davis, 35 Patton Avenue, N. E., asked for clarification of an architectural element of the
parking garage and it was explained that the structure was a stairwell and elevator. She
had additional questions regarding the master plan for Henry Street and the design of the
proposed Crew Suites building. She indicated that she was concerned also about traffic
from Jordan Alley onto Wells Avenue. Commission members explained that the plan for
Henry Street was proposed by the Roanoke Neighborhood Development Corporation and
that there was to be further public meetings to discuss proposed developments. Mr.
Schirmer advised that traffic studies had been done for proposed development in the area
and that the traffic from the alley would not adversely affect Wells Avenue. Mrs. Margaret
Roberts, 411 Gilmer Avenue, N. W., asked if the plans for Henry Street would be
discussed with other citizens. It was noted that City Council had a second public hearing
scheduled on September 18, 2000. Reverend Kenneth Wright, Pastor of First Baptist
Church, 10 North Jefferson Street, asked whether attention had been given to the
residential character of the neighborhood when considering the proposed business
activities on Henry Street. He indicated that he was concerned about the traffic from
Jordan Alley. Mrs. Alice Roberts, 411 Gilmer Avenue, N. W., asked if the parking garage
could be built underground or whether additional parking could be placed in the area to
reduce the amount of surface parking on Henry Street. It was explained that topography,
specifically rock, prevented underground parking.
Considerations:
Various projects are proposed in the redevelopment area bounded by Wells Avenue,
Jefferson Street, Shenandoah Avenue and Gainsboro Road. These include an office
building by the Roanoke Neighborhood Development Corporation (RNDC), a housing
development by the Roanoke Redevelopment and Housing Authority (RRHA), and a
higher education center by the Roanoke Higher Education Authority. These
developments generate the need for public improvements in the area which are shown on
the attached plan and include the following:
· parking garage on Shenandoah Avenue (see attached rendering and
supplemental information for 321 car garage, with expansion capability)
· utility repair, upgrade, and extension of existing water, sewer, and storm
drains
· curb, gutter, sidewalk, street lighting, and landscaping consistent with the
design of recent public improvements to Wells Avenue
public surface parking lot for 93 cars (Henry Street and Wells Avenue)
public plazas with patterned paving for traffic calming and special events on
Henry Street in the vicinity of the proposed Crew Suites Office Building and
the Shenandoah Avenue Parking Garage
alley closures (previously acted upon) and construction of new section of
Jordan Alley between its existing location north of Centre Avenue to a
terminus on Wells Avenue
The Comprehensive Plan recommends that:
· The commercial industrial and residential growth and development should
be encouraged through public and private actions to ensure a strong and
diversified economic base and employment opportunities for all of
Roanoke's citizens.
· Roanoke's downtown should continue to evolve as the region's "central
business district" for office, financial, supporting retail, cultural, entertainment
and governmental services.
· Development of new commercial areas in the city should be carefully
planned and designed to promote quality development and good land use.
· Development of housing in downtown should be encouraged with both public
and private initiatives. New housing should be encouraged to respond to
current needs and trends.
These proposed public facilities are not specifically identified or included in the City's
Comprehensive Plan. Therefore, in order to proceed with the subject public facilities and
improvements, the governing body must find that they are substantially in accord with the
Comprehensive Plan. Review of the Comprehensive Plan finds that these facilities do not
conflict with other proposed public facilities or designated improvements in the area and
their construction would be consistent with the policy recommendations set forth in the
plan.
Recommendation:
The Planning Commission by a vote of 5-0 (Mr. Manetta and Mrs. Duerk absent) found
that the subject public improvements are substantially in accord with the Comprehensive
Plan and recommended that City Council make the same finding.
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
CC:
Darlene L. Burcham, City Manager
William Hackworth, City Attorney
4
GAINSBORO PARKING GARAGE
As development started to take shape with the Gainsboro area, it was quickly noted that
parking was needed by each stake holder.
A survey of the developing neighborhood by a parking consultant and another by a
planning consultant hired by RNDC identified one most-likely site for a garage to
accommodate at least some of the obvious parking needs for the new Higher Education
Center and the new residential facility. The third NS property, the old Records Building
occupied a portion of the selected site. Despite unity on location, each stake holder group
had its own thoughts about the proposed garage's design. The education center wanted
nearly 300 spaces for students, faculty and administrators, The residential facility wanted
designated parking for residents, but did not want to look out its window to see a gray
concrete monolith adorned with cars. Also, the RNDC feared that a too-tall structure would
block downtown skyline viewshed from other potential development sites in Gainsboro.
The City said "whatever you do, we can only contribute $5 million to pay for it".
The Higher Education Center wanted "lots of spaces and soon" since that facility was
closing in on its opening date. The Housing Authority, with its residential apartments
located directly adjacent to the proposed site, did not want a tall structure blocking light to
apartment units facing the garage, or creating an unattractive viewshed for those residents.
The RNDC wanted a Iow-profile solution that would maintain the neighborhood's visual link
with downtown. The also wanted a smaller footprint design to preserve space for future
retail development, and a "pleasing" west elevation facing into the old Henry Street
business district.
No one got all of what they wanted.
The first "victim" in the design compromise was parking capacity. Instead of a garage
three-bays deep, the scale was reduced to two bays on four levels. Although various
consultants had identified a need for approximately 625 spaces, the budget for the garage
would only allow for a design that meets about half of that figure. Eliminating a third bay,
though, preserved one vital strip of frontage property for future retail development at the
garage's rear. Limiting the height preserved another RNDC concern, keeping a visual link
across the tracks from Gainsboro to downtown.
Although parking capacity was below what some wanted, the design allows for future
expansion. Landscaped terracing on the east elevation facing the residential high rise will
provide an attractive view for apartment dwellers and the public. The garage's total
appearance will be enhanced by a brick veneer at the two lower levels. The architectural
expression of the building base, as well as the brick itself, are all compatible with the
adjacent renovated buildings' historic art deco design. This treatment also enhances the
area's general appearance to the rail line and downtown, a desire of the Downtown
Roanoke organization, as well as giving a facelift to the new Henry Street area on the west
front.
C: -.I ~
m~rt
mit
m
-<
The Roanoke Times
Roanoke, Virginli~
Affidavit of Publi~ti~n
The Roanoke Tird~Fs
i' ~. :08
+
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 Gainsboro Re
01501724 Gainsboro Redevelopm
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this
of Sept~ ~t~ hand and official
seal. ° ...... Notary Public
My commission expires --~--~7
PUBLISHED ON: 09/01 09/08
TOTAL COST: 143.19
NOTICE OF PUBUC ~EARING
TO WHOM IT MAY CONCERN:
Roanoke will hold a Public
18, 2000, at 7:00 p.m., or as
may be heard, in the Cafetoda
at William Ruffner Middle
School, located at 3601 Femc-
lift Avemm, in order to coflMder
bom Redevelopment Arml, as
well ~ Imbllc Infi'a~ructure
Improvemen~ illuatrat, nd in the
subethrdMIly in acco~ with the
I~n.
.a~ for re, My in tbe Ofllce of
about the content of the
m(W~t ~houM be directed to
All *prat les in Intoreat may
appear o~. the.abeqm date and
Gn/l~ under my bend Uds 28th
(1501724)
FILED O~_.~9~13/00
......................... ...........................
A~hor~l~ed Signature~
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, September 18,
2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Cafeteria at William
Ruffner Middle School, located at 3601 FerncliffAvenue, in order to consider the request from
the City of Roanoke for a determination that proposed street and alley closures in the Greater
Gainsboro Redevelopment Area, as well as public infrastructure improvements illustrated in the
Henry Street Master Plan, are s. ubstantially in accord with the City's adopted Comprehensive Plan.
A copy of said request is available for review in the Office of the City Clerk, Room 456,
Municipal Building. Questions about the content of the request should be directed to the Office of
Community Planning, 853-2344.
All parties in interest may appear on the above date and be heard on the question.
GIVEN under my hand this 28thday of August ,2000.
Mary F. Parker, City Clerk.
H: \NOT1CE\N-Gainsboro-ln frastructurcImprovs_Conformity_9_ 18-00
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
September 18, 2000
Honorable Mayor Ralph K. Smith and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Neighborhood Design District
It has come to my attention that the proposed zoning ordinance amendments relating to City
Code Section 36.1-393 (Neighborhood Design District) and Section 36.1-403 (Front Yard
Requirements for Infill Developments) should not be adopted as presently written due to a minor
editing error. Therefore, I am requesting that these amendments be referred back to the City
Planning Commission for further consideration and recommendation back to City Council.
On behalf of the Commission, please accept our apologies for any inconvenience to the
public that this may have caused since the matter was advertised for public hearing.
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
City Manager
City Attorney
City Clerk
Assistant City Manager for Community Development
Agent, Roanoke City Planning Commission
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
The Roanoke Times~ /!
Roanoke, V~nia~ · ~ i . ~.
Affidavit of ~bl~a~o~M..
The Roanok4~d T~o ~'~Z:08
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 Chpt 36.1 St
01501736 Chapter 36.1 Stds.
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this /7_~_day
of September 2000. Witne~s my hand and official
seal.__~z{_~_~__~_~~ , Notary Public
NOTICE OF PUBUC HEARING
TO WHOM IT MAY CON~ ,
§15.2-2204, Code of Vl~jpnla
(1950), as amended, the
c# of the CRy'of Roanoke will
h~d a Puldic Hearing on ~Mo~-
day, September ~8, 2000, at ·
7:00 p.m., or as soon tbe~at-
tar as the matter may be
heard, in the Ca~teda at Wtl-
located at 3601 Fmllcliff A~A~-
nco, N.W., in o~ler to consider
an amendmer~ a~d r~4-~on tO
the C~y of Roafmke (1979), as
emeflded.
The proposed amendment
would amend §36.1.393,1
S1RUCTION, of ArtJcJe III, DIS-
tel* 36.1, ZONING, of the Code
of the City of Roanoke (~979),
403, FRONT YARD REQUIRE-
MENTS FOR INFILL DEVELOP-
MENTS, of Article IV,
SUPPLEMENTARY REGULA-
TIONS, of Chapte~ 36.1, ZON-
ING, of the Code of the City of
Roanoke (~979), as amended,
ap~y to any ne~h~omood mat
is zoned ND, Neighborhood
Dasign INst]~.'t A copy of said
proposed amendment is avail-
able for m~4ew In the Offtoe. of
about the coatent of* the pro- /
poaed regulation should be
munity Fqanning, 853-2344.
All parUas in interest may
appear on the above date and
GNEN under my hand this 28th
My commission expires ___ . (~1736)
PUBLISHED ON: 09/01 09/08
TOTAL COST: 203.13
............................ + ...........................
.... ~ T-- ature --~-
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #24-79-137-330
Darlene L. Burcham
City Manager
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Ms. Burcham and Mr. Grisso:
I am attaching copy of Ordinance No. 35074-091800 repealing Article VII, Tax on Purchase
of Utility Services, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as
amended, to provide for electric, gas, water, and telephone utility taxation, in accordance
with recently passed legislation, effective October 5, 2000. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Attachment
Darlene L. Burcham
James D. Grisso
September 20, 2000
Page 2
pc:
The Honorable
of Virginia
The Honorable
Virginia
The Honorable
The Honorable
Virginia
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
The Honorable JaCqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
The Honorable Sherman A. Holland, COmmissioner of the Revenue
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Dana D. Long, Chief of Billings and Collections
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk@ci.roanoke.va.us
September 25, 2000
STEPHANIE M. MOON
Depu~ Ci~ Cl~k
File #24-79-137-330
CERTIFIED MAIL - RETURN RECEIPT REQUESTED
American Electric Power
American Electric Power Service Corporation
RGC Resources, Inc.
Roanoke Gas Company
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 35074-091800 repealing Article VII, Tax on
Purchase of Utility Services, of Chapter 32, Taxation, of the Code of the City of Roanoke
(1979), as amended, to provide for electric, gas, water, and telephone utility taxation, in
accordance with recently passed legislation, effective October 5, 2000. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, September 18, 2000.
Sincerely, ~~)~
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of September, 2000.
No. 35074-091800.
AN ORDINANCE repealing Article VII, Tax on Purchase of Utility Services~ of
Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended; and enacting
new Article VII.I, Tax on Purchase of Utility Services, of Chapter 32, Taxation, of the Code
of the City of Roanoke, (1979), as amended, to provide for electric, gas, water, and telephone
utility taxation, in accordance with recently passed legislation; providing for an effective
date; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Article VII, Tax on Purchase of Utility Services, of Chapter 32, Taxation, of
the Code of the Code of the City of Roanoke (1979), as amended, is hereby REPEALED,
effective October 4, 2000.
2. Chapter 32, Taxation, of the Code of the City of Roanoke, (1979), as amended,
is hereby amended by the enactment of new Article VII.I. to read and provide as follows:
ARTICLE VII.I. TAX ON PURCHASE OF UTILITY SERVICES
Sec. 32-168. Definitions.
The following words and phrases, when used in this article, shall have
the following respective meanings, except where the context clearly indicates
a different meaning:
Consumer:. The word "consumer" means every person who,
individually or through agents, employees, officers, representatives or
permittees, makes a taxable purchase of electricity, natural gas, telephone or
water services in the city.
CCF: The abbreviation "CCF" means the volume of gas at standard
pressure and temperature in units of one hundred (100) cubic feet.
Kilowatt hours (kWh) delivered'. The phrase "kilowatt hours(kWh)
delivered" means one thousand (1000) watts of electricity delivered in a one-
hour period by an electric provider to an actual consumer, except that in the
case of eligible customer-generators (sometimes called cogenerators) as
defined in Virginia Code §56-594, it means kWh supplied from the electric
grid to such customer-generators, minus the kWh generated and fed back to the
electric grid by such customer-generators.
Person: The word "person" shall include a body politic, a firm,
parmership, association of persons, corporation, organization or any other
group acting as a unit, as well as an individual.
Pipeline distribution company: The phrase "pipeline distribution
company" means a person, other than a pipeline transmission company which
transmits, by means of a pipeline, natural gas, manufactured gas or crude
petroleum and the products or byproducts thereof to a purchaser for purposes
of furnishing heat or light.
Purchaser: The word "purchaser" shall include every person who
purchases a utility service.
Residential consumer: The phrase "residential consumer" means the
owner or tenant of property used primarily for residential purposes, including
but not limited to, apartment houses and other multiple-family dwellings.
Seller: The word "seller" shall include every person, whether a public
service corporation or not, who sells or furnishes a utility service.
Service provider. The word "service provider" means a person who
delivers electricity, telephone or water service to a consumer or a gas utility
or pipeline distribution company which delivers natural gas to a customer.
Used primarily: The phrase "used primarily" relates to the larger
portion of the use for which electrical, water, telephone, or natural gas utility
service is furnished.
2
Utility service: The phrase "utility service" shall include local exchange
telephone service, electricity service, gas service, and water service delivered
in the corporate limits of the city.
Sec. 32-169. Electric Consumer Utility Tax.
(a) In accordance with § 58.1-3814 of the Code of Virginia (1950) as
amended, effective January 1, 2001, there is hereby imposed and levied a
monthly tax on each purchase of electricity delivered to consumers by a
service provider, classified as determined by such provider, as follows:
(1) Residential consumers: such tax shall be the greater of: (a) the
rate of $0.00780 for the first 1,000 kWh or fraction thereof delivered monthly
to such consumer by a service provider and $.00450 for each kWh over the
first 1,000 kWh or fraction thereof delivered monthly to such consumer by a
service provider; or (b) twelve percent (12%) of the minimum monthly charge
made by the seller against the purchaser with respect to each utility service;
provided however, that during the periods from October first of each year
through May thirty-first next following, the tax herein imposed shall not be
deemed to apply to that part of the charge in excess of fifteen dollars ($15.00)
per month made by any seller of electricity to a purchaser thereof under a
domestic service contract who uses such electricity as the principal source of
space heating in a purchaser-occupied private home or a purchaser-occupied
private residential unit, on each separate meter or location of the purchaser.
(2) Non-residential consumers: such tax on non-residential
consumers shall be at the rates per month for the classes of non-residential
consumers as set forth below:
(i)
(ii)
Commercial consumers: such tax shall be the greater of (a) the
rate of $0.00800 for the first 1,000 kWh or fraction thereof
delivered monthly to such consumer by a service provider, and
$0.00540 on each kWh over the first 1,000 kWh or fraction
thereof delivered monthly to such consumer by a service
provider; or (b) twelve percent (12%) of the minimum monthly
charge imposed by the service provider.
Industrial consumers: such tax shall be the greater of(a) the rate
of $0.00680 for the first 1,000 kWh or fraction thereof delivered
monthly to such consumer by a service provider, and $0.00395
on each kWh over the first 1,000 kWh or fraction thereof
delivered monthly to such consumer by a service provider; or
(b) twelve percent (12%) of the minimum monthly charge
imposed by the service provider.
(3) The conversion of tax pursuant to this article to monthly kWh
delivered shall not be effective before the first meter reading after December
31, 2000, prior to which time the tax previously imposed by the city shall be
in effect.
(4) The service provider shall bill the electricity consumer tax to all
users who are subject to the tax and to whom it delivers electricity and shall
remit the same to the city on a monthly basis. Such taxes'shall be paid by the
service provider to the city in accordance with § 58.1-3814, paragraphs F. and
G., § 58.1-2901 of the Code of Vir~nia (1950), as amended, ffany consumer
receives and pays for electricity but refuses to pay the tax imposed by this
section, the service provider shall notify the city of the name and address of
such consumer, ff any consumer fails to pay a bill issued by a service
provider, including the tax imposed by this section, the service provider must
follow its normal collection procedures and upon collection of the bill or any
part thereof must apportion the net amount collected between the charge for
electric service and the tax and remit the tax portion to the city.
Every seller with respect to which a tax is levied under this
article shall make out a report, upon such forms and setting forth such
information as the director of finance may prescribe and require, showing the
amount of utility services purchased, the tax required to be collected and the
name and address of any purchaser who has refused to pay his tax, and shall
sign and deliver such report to the treasurer with a remittance of such tax.
Such reports and remittance shall be made on or before the twentieth day of
each month, covering the amount of tax collected during the preceding month.
Any tax paid by the consumer to the service provider shall be
deemed to be held in trust by such provider until remitted to the city.
(5) Bills shall be considered as monthly bills for the purposes of this
section if submitted twelve (12) times per year of approximately one month
each. Accordingly, the tax for a bi-monthly bill (approximately 60 days) shall
be determined as follows: (i) the kWh will be divided by 2; (ii) a monthly tax
will be calculated using the rates set forth above; (iii) the tax determined by
(ii) shall be multiplied by 2; (iv) the tax in (iii) may not exceed twice the
4
monthly "maximum tax."
Sec. 32-170. Natural Gas Utili _ty Tax.
(a) In accordance with §58.1-3814 of the Code of Virginia (1950), as
amended, effective January 1, 2001, there is hereby imposed and levied a
monthly tax on each purchase of natural gas delivered to consumers by
pipeline distribution companies and gas utilities classified by "class of
consumers" as such term is defined in Vir~nia Code § 58.1-3814 J, as
follows:
(1) Residential consumers: such tax shall be the greater of: (a) the
rate of $0.13 per CCF or fraction thereof delivered monthly to such consumer
by a service provider; or CO) twelve percent (12%) of the minimum monthly
charge made by the seller against the purchaser with respect to each utility
service; provided, however, that during the periods from October first of each
year through May thirty-first next following, the tax herein imposed shall not
be deemed to apply to that part of the charge in excess of fifteen dollars
($15.00) per month made by any seller of gas to a purchaser thereof under a
domestic service contract who uses such gas as the principal source of space
heating in a purchaser-occupied private home or a purchaser-occupied private
residential unit, on each separate meter or location of the purchaser.
(2) Non-residential consumers: such tax on non-residential
consumers shall be at the rates per month shown for each CCF delivered by
a pipeline distribution company or a gas utility for the classes as set forth
below:
(i)
(ii)
(3)
Commercial consumers: such tax shall be the greater of: (a) the
rate of $0.08 per CCF or fraction thereof delivered monthly to
such consumer by a service provider; or Co) twelve percent
(12%) of the minimum monthly charge made by the seller
against the purchaser with respect to each utility service.
Industrial consumers: such tax shall be the greater of: (a) the
rate of $0.008 per CCF on each CCF delivered monthly to
industrial consumers; or CO) twelve percent (12%) of the
minimum monthly charge made by the seller against the
purchaser with respect to each utility service.
The conversion of tax pursuant to this article to monthly CCF
delivered shall not be effective before the first meter reading after December
31, 2000, prior to which time the tax previously imposed by the city shall be
in effect.
(4) The service provider shall bill the local natural gas utility tax to
all users who are subject to the tax and to whom it delivers natural gas and
shall remit the same to the city on a monthly basis. Such taxes shall be paid
by the service provider to this jurisdiction in accordance with §58.1-3814,
paragraphs H. and I. and §58.1-2901of the Code of Vkginia (1950), as
amended. If any consumer receives and pays for gas but refuses to pay the
tax imposed by this section, the service provider shall notify the city of the
name and address of such consumer. If any consumer fails to pay a bill issued
by a service provider, including the tax imposed by this section, the service
provider must follow its normal collection procedures and upon collection of
the bill or any part thereof must apportion the net amount collected between
the charge for natural gas service and the tax and remit the tax portion to the
city.
Every seller with respect to which a tax is levied under this
article shall make out a report, upon such forms and setting forth such
information as the director of finance may prescribe and require, showing the
amount of utility services purchased, the tax required to be collected and the
name and address of any purchaser who has refused to pay his tax, and shall
sign and deliver such report to the treasurer with a remittance of such tax.
Such reports and remittance shall be made on or before the twentieth day of
each month, coveting the amount of tax collected during the preceding month.
Any tax paid by the consumer to the service provider shall be
deemed to be held in trust by such provider until remitted to the city.
(5) Bills shall be considered as monthly bills for the purposes of this
section if submitted 12 times per year of approximately one month each.
Accordingly, the tax for a bi-monthly bill (approximately 60 days) shall be
determined as follows: (i) the CCF will be divided by 2; (ii) a monthly tax
will be calculated using the rates set forth above; (iii) the tax determined by
(ii) shall be multiplied by 2; (iv) the tax in (iii) may not exceed twice the
monthly "maximum tax."
Sec. 32-171. Local Water and Telephone Utilily Tax.
(a) There is hereby imposed and levied by the city, upon each and
6
every purchaser of a water and local exchange telephone service, a tax in the
amount of twelve percent (12%) of the charge made by the seller against the
purchaser with respect to each service, on each separate meter or location of
the purchaser.
(b) Every seller with respect to which a tax is levied under this
section shall collect the amount of tax imposed under this article from the
purchaser on whom the same is levied at the time of collecting the purchase
price charged for the utility service. Taxes collected by the seller shall be held
in trust by the seller until remitted to the city.
(c) Every seller with respect to which a tax is levied under this
article shall make out a report, upon such forms and setting forth such
information as the director of finance may prescribe and require, showing the
amount of utility services purchased, the tax required to be collected and the
name and address of any purchaser who has refused to pay his tax, and shall
sign and deliver such report to the treasurer with a remittance of such tax.
Such reports and remittance shall be made on or bgfore the twentieth day of
each month, covering the amount of tax collected during the preceding month.
Sec. 32- 172. Exemption,for governmental agencies.
The United States of America, the Commonwealth of Virginia, and the
political subdivisions, boards, commissions, and authorities thereof are hereby
exempt from the payment of the taxes imposed and levied by this article with
respect to the purchase of utility services used by such governmental agencies.
Sec. 32- 173. Maximum tax allowable.
With respect to each utility service purchased, the amount of any single
tax imposed upon the purchaser shall be limited to a maximum of two
thousand four hundred dollars ($2,400.00) per month, applied to each separate
meter or location of the purchaser.
Sec. 32-174. A_oplicability to. telephone service.
The tax imposed and levied by this article on purchasers with respect
to telephone service shall apply to all charges made for local exchange
telephone'service, except that such tax shall not apply to the following charges
for local exchange telephone services:
(1) Local messages which are paid for by inserting coins in coin-
operated telephones.
(2)
PBX, centrex and multi-line key button systems furnished to
commercial accounts.
Sec. 32-175. Applicability to mobile local telecommunication service.
(a) There is hereby imposed and levied by the city upon each and every
purchaser orconsumer of mobile local telecommunication service provided by
a mobile service provider or by retailers of cellular telephone service a tax in
the mount often (10) percent of the monthly gross charge made by the seller
against the purchaser or consumer with respect to each mobile local
telecommunication service, which tax, in every case, shall be collected by the
seller from the purchaser or consumer and shall be paid by the purchaser or
consumer to the seller for the use of the city at the time that the purchase price
or such charges shall become due and payable under the agreement between
the purchaser or consumer and the seller; provided, however, that the tax
hereinabove imposed shall not be deemed to apply to that part of the charge
in excess of thirty dollars ($30.00) per month made by any seller of said
mobile local telecommunication service to any mobile service purchaser or
consumer thereof.
(b) This tax is imposed or levied on a taxable purchase by a purchaser
or consumer of such service, if the purchaser's or consumer's service address
is located in the city.
(c) The tax on mobile local telecommunication service .qhall be
administered pursuant to this article, including definitions, duties, procedures
and penalties to the extent not inconsistent with this section.
(d) "Mobile local telecommunication service" shall mean any two-way
mobile or portable local telecommunication service, including cellular mobile
radio telecommunication service and specialized mobile radio.
(e) The terms "consumer," "gross charge," "mobile service consumer,"
"mobile service provider," "service address," and "taxable purchase" shall
have the meanings as provided in section 58.1-3812, Code of Vir~nia (1950),
as amended, and such definitions are incorporated herein by reference.
8
Sec. 32-176. Computation.
In all cases where the seller collects the price for utility services
periodically, the tax imposed and levied by this article may be computed on
the aggregate mount of purchases during such period; provided that, the
amount of the tax to be collected shall be the nearest whole cent to the amount
computed.
Sec. 32-177. Seller's records.
Each and every seller shall keep and preserve for a period of three (3)
years complete records showing all purchases of utility service in the city,
which records shall show the price charged against each purchaser with
respect to each purchase, the date thereof, and the date of payment thereof, and
the amount of tax imposed under this article. The director of finance shall
have the power to examine such records at reasonable times and without
unreasonable interference with the business of the seller, for the purpose of
administering and enforcing the provisions of this article and to make copies
of all or any parts thereof.
Sec. 32- 178. Duty of director of finance to collect.
The director of finance shall be charged with the duty of collecting the
taxes levied and imposed by this article and shall cause the same to be paid
into the general treasury of the city.
Sec. 32-179. Failure to pay; violations, of article.
Any purchaser failing, refusing or neglecting to pay the tax imposed or
levied by this article and any seller, or any officer, agent or employee of any
seller, violating the provisions of this article shall be guilty of a Class 1
misdemeanor. Such conviction shall not relieve any such person from the
payment of the tax imposed by this article. Each failure, refusal, neglect or
violation, and each day's continuance thereof, shall constitute a separate
offense.
Sec. 32-180. Failure to remit.
If any person shall fail or refuse to remit to the treasurer the tax
required to be collected and paid under this article, within the time and in the
amount specified in this article, there shall be added to such tax by the director
of finance a penalty often percent (10%) of the amount of the tax.
N:\CAI)C~M~~i~
Sec. 32-181. Monitoring tax payments.
The director of finance shall monitor and oversee the accuracy,
timeliness and completeness of the payment of taxes levied under this article
to the city. The director of finance shall adopt and promulgate such roles and
regulations not inconsistent with the provisions of this article as deemed
necessary for the effective administration of this section.
2. The City Clerk is directed to send forthwith an attested copy of this ordinance,
by certified mail, to the registered agent of every utility corporation or private distribution
company affected by this ordinance, in conformance with § 58.1-3814. B., Code of Virginia.
3. In order to provide for the usual daily operation of the municipal government,.
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon
October 5, 2000.
ATTEST:
City Cler~
lO
JAMES D. GRISSO
Director of Finance
CITY OF ROANO
DEPARTMENT OF FINANCE
215 ChurChRAvenUe,O. Box 1S'W"220 Room 461
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
Roanoke City Council
Regular Agenda Report
September 18, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Ordinance changes to comply with Electric and Gas Deregulation
Legislation
Background:
The Virginia General Assembly passed legislation deregulating the electric and gas industries
in the state. Accordingly, localities in Virginia, including the city of Roanoke are required to
amend their consumer utility tax and utility license tax ordinances before October 31,2000.
With deregulation, electricity and gas services will be "unbundled" wherein the generator of
energy will be separated from the deliverer of energy. Consumers will have the option of
purchasing their electricity or gas service from a choice of different companies. These
generators or suppliers of energy may be located outside of Virginia. Federal law prohibits
local governments from requiring out-of-state companies to collect the tax from residents and
businesses in its present form. For this reason, the tax basis must be changed from a
percentage of the dollar amount Paid by the consumer to a tax based on the amount of
energy consumed.
Studies have estimated that if the industry were deregulated without modifying state and local
tax structures that the total revenue loss would be $200 million and that one half or $100
million would be local revenue loss. The only way to ensure that local governments do not
lose substantial revenue in a deregulated environment is to change the basis of the tax to
consumption, i.e. kilowatt hours for electricity or 100 cubic feet for gas.
The Virginia Municipal League has provided a model ordinance to aid localities in converting
their consumer utility tax ordinances to a consumption based tax. It is important to note that
while the method for calculating the consumer utility tax will change, the amount of consumer
utility tax that a consumer pays each month on their electric or gas bill should remain virtually
the same.
State legislation affects two local taxes: 1) the consumer utility tax and 2) the utility license
tax. As noted above, the consumer utility tax will be changed to a consumption based tax
that will have little effect on current revenues. On January 1, 2001, three taxes will be
replaced by a state-wide "consumption tax." These three taxes are a) the local utility license
tax; b) the state gross receipts tax and c) a regulatory tax imposed by the State Corporation
Commission. State law requires that these three taxes be replaced with a "consumption tax"
on January 1, 2001. Thereafter, consumers will see a new line on their electricity and gas
bills that says "consumption tax." Although the line on the bill will be new, consumers have
been paying the three taxes indirectly for years. These taxes were "imbedded" in the rates
of the utility companies and will now be listed as a single tax.
The city of Roanoke currently collects a Utility License Tax at the rate of $.40 per $100 of
gross receipts and this rate has been in effect since 1980. The maximum tax allowed by state
law is one half of one percent or $.50 of $100. The maximum tax amount will be collected
state-wide from all consumers on January 1, 2001. If the city of Roanoke does not raise its
tax rate to the state's maximum tax rate, then the state will collect and retain the difference
between the city's current rate and the maximum rate, in the state's general fund.
Revenue Impact:
In evaluating the changes that needed to be made to state and local taxes, local
governments, industry representatives, and legislators were committed to the concept of
revenue neutrality which means a level playing field between in-state and out-of-state energy
suppliers; minimal loss of revenue to state and local governments; and, no increase in the
tax burden on any class (residential, commercial, or industrial) of electric or gas customer.
The increase of the utility license tax from $.40 per $100 of gross receipts to one half of one
percent ($.50 per $100) will result in a nominal amount of revenue. However, if this change
is not made, all citizens will be paying the tax at the higher rate and the state's general fund
will retain the difference between the city's rate and the state's allowable maximum rate.
If the changes to the consumer utility tax and the utility license tax are not made, the city of
Roanoke could lose $8 million annually because the present authority to levy this tax lapses
on December 31, 2000.
Historically, the city of Roanoke has achieved tax revenue growth due to utility company rate
increases. With the new tax structure being based on consumption units, tax growth will not
occur from utility rate increases. Further, the Code of Virginia prohibits any local tax rate
adjustments until after January 1, 2004.
Considerations:
Any locality that has not changed its local consumer utility tax ordinance by October 31,2000,
risks losing consumer utility tax revenue because the present authority to levy this tax lapses
on December 31, 2000. Sixty days notice is required to be given to electric and gas
companies.
If the City of Roanoke does not increase its utility license tax to the maximum rate before
December 31,2000, then a portion of the new, state-wide consumption tax paid by the city's
residents and businesses that is supposed to be returned to the city of Roanoke will instead
be paid to and retained by the state.
The Code of Virginia requires that a public hearing occur prior to final amendment to the
consumer utility tax and utility license tax ordinances, even though technically the consumer
utility tax rate change is not a rate increase.
Recommended Action(s):
City Council adopt the attached ordinance amending the electric and gas consumer utility tax
in accordance with recently passed state deregulation legislation and the utility license tax
to provide for the state allowable maximum tax.
Respectfully submitted,
Director of Finance
City Manager
Attachments
C~
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Sherman Holland, Commissioner of the Revenue
Jesse A. Hall, Deputy Director of Finance
Dana D. Long, Chief, Billings & Collections
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to repeal Article VII, Tax on Purchase of Utility Services,
of Chapter 32, Taxation, of the Code of the City of Roanoke, (1979), as amended, and enact new
Article VII. 1, Tax on Purchase of Utility Services, of Chapter 32, Taxation, of the Code of the
City of Roanoke, (1979), as amended, and amend § 19-76, Public Service Companies, of Article
III, of Chapter 19, License Tax Code, of the Code of the City of Roanoke, (1979), as amended, in
order to comply with recently passed legislation by the Virginia General Assembly deregulating
the electric and gas industries in the state. Article VII will change the tax from one based on
expenditures, to a tax based on consumption. The amendment to § 19-76 will increase the utility
license tax to the state-allowed maximum rate.
Pursuant to the requirements of §58.1-3007, Code of Virginia (1950), as amended, notice
is hereby given that the City Council of the City of Roanoke will hold a public hearing on the
above matters at its regular meeting to be held on September 18, 2000, commencing at 7:00 p.m.,
in the cafeteria of Ruffner Middle School, located at 3601 Ferncliff Avenue, N.W., Roanoke,
Virginia 24017. Further information is available in the Office of Billings and Collections, 252
Municipal Building, 215 Church Avenue S.W., Roanoke, Virginia 24011.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this 7 th day of September, 2000.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, September 10, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
ROanoke, Virginia 24011
H:\Notices\elec2.wpd
Roanoke,~,'?~i~ginia ~
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 taxes
01507180 taxes
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this _/_2_~_day
of September 2000. Witness my hand and official
seal. ~~_~_~_6~_'_ ...... Notary Public
My commission expires ~ ~/ ~_~ ~.
PUBLISHED ON:
o$/zo
TOTAL COST: 126.94
Chapte~ 3:2, Taxation, of the
(:1979!, as amemMd, and
enact new Ai~ VIIJ~ Talx on
32, Tmultk~, of the
(~B79), .s amended, and
am~td ~19-76, Public
Compml~ of AflJc~ III, of
Roam~e, (1979), a~ amm~ed,
In~ in the Mate. A~tlcle
anmndment to J10-76 will
to the ~tate-allowed maximum
rate.
glnla (1960), as amended,
Ro~lnoke will hold ii puiMIc
conmmneing et 7:00 p.m., In
Sohoo/, Ioca~d at 3601 Femc-
lift Av~oue, N.W., Roanoke, VIr-
81nlal 24017. Further I~-
tim1 k~ ava~ In the Office of
BilHn~ mid ColleetJon~ 252
aunlcip~l Building, 215
Avenue S.W., Rommke, Vl~a
24011.
~ ~half'ltave the oppOrtu.
GIVEN u~dm' my Imnd thru 7th
MmY F. Pmker, C~y C~m.
(16o71eo)
Au~or i z ~d S ignat~-~e ~/
The Roanoke
Roanoke,
Affidavit o f .~ub.~ i c~ iccp
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 taxes
01507180 taxes
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this /7~/~day
of September 2000. Witness my hand and official
seal. ~--~--~F~ , Notary Public
My commission expires _~~ ..... .
PUBLISHED ON: 07/10
TOTAL COST: 126.94
NOTICE OF PUBLIC HEARING
to repeal ~ Vll, Tax o. Pur-
e of Utility S~r/.~, of
Chapter 32, Taxation, of the
(1979), aa amended, arid
enact new AIIMM VIJ.1, Tax on.,
32, Taxation, of the
(1979), aa amended, and
amend ~9-76, Pmb#c See,Ace
~ of Aztiele III, of
.R~., (J979), as amended,
Induetn~ In the &tare. article
vii wlfl ehen~e the tax h~om o~e
to e tam
antendment to !19-76 will
rate.
~lnle (19~0), aa
(~ofsmlmlebtg ~ 7:00 p.m., In
lift ~ue, N.W., Roanoke, Vlr-
giNa 24017. Fugth~r Infom~-
Murdo~ Sullen& 22~
Avenue $.W., Roanoke,
24011.
AG~or i~ed Signature
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 181:h day of September, 2000.
No. 35075-091800.
AN ORDINANCE amending and reordaining § 19-76, P~ublic Service Companies, of
Article III, of Chapter 19, License Tax Cod_e, of the Code of the City of Roanoke (1979), as
amended, to provide for an increase in the utility license tax to the maximum rate, pursuant
to the provisions of the foregoing article; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 19-76, _Public Service Companies~ of Article III, '~pecial License
Taxes, of Chapter 19, License Tax Code, of the Code of the City of Roanoke (1979), as
amended, is hereby amended and reordained to read and provide as follows:
ARTICLE III. SPECIAL LICENSE TAXES
Sec. 19-76. _Public service companie~
Effective December 30, 2000, there is imposed on every public service
company doing business in this city, the following annual license taxes:
(1) Every person engaged in the business of selling water, gas, heat
or electricity in this city shall pay a license tax of one-half of one percent
($0.50) on each one hundred dollars ($100.00) of gross receipts derived from
such business in the city.
(2)' Every person engaged in the telephone business and operating
one (1) or more telephone exchanges in the city, shall pay a license tax of two
and four/tenths (2.4) per cent of the gross receipts from local telephone
exchange service within the city and from local telephone directory listings
and advertising received by such person from business done in the city. Such
gross receipts shall include only receipts from business done exclusively in
this city and shall exclude receipts from business done to and from points
outside this state and receipts from any business done with the government of
the United States.
(3) Every person engaged in the business of sending telegrams from
the city to a point within the state and of receiving telegrams in the city from
a point in the state, excluding telegrams sent to or received by the
governments of the United States or the Commonwealth of Virginia, shall pay
a license tax of four hundred and forty dollars ($440.00).
2. The City Clerk is directed to send forthwith an attested copy of this ordinance,
by certified mail, to the registered agent of every utility corporation or private distribution
company affected by this ordinance, in conformance with § 58.1-3814. B., Code of Virginia.
3. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
HVCADCLMeasures\utilitylicensetax
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2000
File #24-79-137-330
Darlene L. Burcham
City Manager
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Ms. Burcham and Mr. Grisso:
I am attaching copy of Ordinance No. 35075-091800 amending and reordaining Section
19-76, Public Service Companies, of Article III, of Chapter 19, License Tax Code, of the
Code of the City of Roanoke (1979), as amended, providing for an increase in the utility
license tax to the maximum rate. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday,
September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Darlene L. Burcham
James D. Grisso
September 20, 2000
Page 2
pc:
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
The Honorable Sherman A. Holland, Commissioner of the Revenue
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy.^. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-6425
Fax: (540) 853-2027
E-mail: clerk@ci.roanoke.va, us
STEPHANIE M. MOON
Deputy City Clerk
September 27, 2000
File #24-79-137-330
CERTIFIED MAIL-RETURN RECEIPT REQUESTED
Dear Sir or Madam:
I am enclosing copy of Ordinance No. 35075-091800 amending and reordaining Section
19-76, Public Service Companies, of Article III, of Chapter 19, License Tax Code, of the
Code of the City of Roanoke (1979), as amended, providing for an increase in the utility
license tax to the maximum rate. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday,
September 18, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of September, 2000.
No. 35075-091800.
AN ORDINANCE amending and reordaining § 19-76, Public Service C omvanies, of
Article III, of Chapter 19, License Tax Code. of the Code of the City of Roanoke (1979), as
amended, to provide for an increase in the utility license tax to the maximum rate, pursuant
to the provisions of the foregoing article; and providing for an emergency.
BE IT ORDAINED-by the Council of the City of Roanoke that:
1. Section 19-76, Public Service Companies. . of Article Ill, Special License
Taxes. of Chapter 19, License Tax Code. of the Code of the City of Roanoke (1979), as
amended, is hereby amended and reordained to read and provide as follows:
ARTICLE 1TI. SPECIAL LICENSE TAXES
Sec. 19-76. Public service companiea
Effective December 30, 2000, there is imposed on every public service
company doing business in this city, the following annual license taxes:
(1) Every person engaged in the business of selling water, gas, heat
or electricity in this city shall pay a license tax of one-half of one percent
($0.50) on each one hundred dollars ($100.00) ofgr0s.s receipts derived from
such business in the city.
(2) Every person engaged in the telephone business and operating
one (1) or more telephone exchanges in the city, shall pay a license tax of two
and four/tenths (2.4) per cent of the gross receipts from local telephone
exchange service within the city and from local telephone directory listings
and advertising received by such person from business done in the city. Such
gross receipts shall include only receipts from business done exclusively in
this city and shall exclude receipts from business done to and from points
outside this state and receipts from any business done with the government of
the United States.
(3) Every person engaged in the business of sending telegrams from
the city to a point within the state and of receiving telegrams in the city from
a point .in the state, excluding telegrams sent to or received by the
governments of the United States or the Commonwealth of Virginia, shall pay
a license tax of four hundred and forty dollam ($440.00).
2. The City Clerk is directed to send forthwith an attested copy of this ordinance,
by certified mail, to the registered agent of every utility corporation or private distribution
company affected by this ordinance, in conformance with § 58.1-3814. B., Code of Virginia;
3. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
City Clerk.
I-IVCADC'SMea.~ur~\ufili01icen~elax