HomeMy WebLinkAboutCouncil Actions 08-21-00HUDSON
35016
ROANOKE CITY CO UNCIL
REGULAR SESSION
August 21, 2000
12:15p. m.
BRE CKINRID GE MIDDLE
SCHOOL MEDIA CENTER
3901 WILLIAMSON ROAD, N. W.
AGENDA FOR THE COUNCIL AND
THE ROANOKE CITY SCHOOL BOARD
Ae
Call to Order-Roll Call: Council Member White was absent.
City Council
School Board
Welcome and Opening Remarks:
Mayor Smith
Chairp6rson Payne
Ce
Invocation: Council Member C. Nelson Harris.
Lunch.
Evidences of Increased Student Performance. Superintendent Harris.
Closing Remarks:
City Council Members
School Board Trustees
The meeting was declared in recess at 1:35 p.m., to be reconvened at
2:00 p.m., in the Council Chamber.
R OANOI~ CITY CO UNCIL
REGULAR SESSION
August 21, 2000
2:00p. m.
CITY COUNCIL CHAMBER
.4 GENDA FOR THE COUNCIL
Call to Order-- Roll Call. All Present.
The Invocation was delivered by The Reverend Charles Ward,
Minister of Discipleship, First Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today' s meeting will be replayed on Channel 3 on Thursday, August 24, 2000,
at 7:00 p.m., and Saturday, August 26, 2000, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA'
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKE.VA. US. CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
THE MEMBERS OF ROANOKE CITY COUNCIL, ROANOKE
NEIGHBORHOOD LEADERS, AND CITY STAFF WILL
PARTICIPATE IN A TOUR OF THE PETERS CREEK ROAD
NEIGHBORHOOD ON MONDAY, AUGUST 28, 2000, AT 5:00 P.M.
4
PRESENTATIONS:
A Proclamation declaring Friday, August 25, 2000, as HOKIE PRIDE DAY.
File #3-258
Presentation of. Awards to the Department of Finance in recognition of
Excellence in Financial Reporting. Mayor Ralph K. Smith.
File #1-80
CONSENT AGENDA
C-1
C-2
(Approved 7- 0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Mayor Ralph K. Smith requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION:
File #15-110-132
Concur in request
Meeting.
to convene in Closed
A report of the City Manager requesting a Closed Meeting to discuss a
matter with regard to a prospective business where no previous announcement
of the interest of the business in locating its facilities in the City has been
made, pursuant to Section 2.1-344(A)(5), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
' Meeting.
File #132-207-450
C-3
A report of the City Attorney requesting a Closed Meeting' to consult
with legal counsel on a matter of probable litigation, pursuant to Section
2.1-344 (A) (7), Code of Virginia, (1950), as amended.
RECOMMENDED ACTION:
File #132
Concur in request to convene in Closed
Meeting.
REGULAR AGEND.a
o
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ae
Presentation with regard to the City's support of the year 2000
Commonwealth Games of Virginia. Peter Lampman, President,
Virginia Amateur Sports, Inc., Spokesperson.
ReceiVed and filed.
File #334
0
PETITIONS AND COMMUNICATIONS:
A communication fi:om the Commonwealth's Attorney recommending
acceptance of funds fi:om the State Compensation Board, in the amount
of $96,012.00, and $13,294.00.in local funds, for a Regional Drug
Prosecutor;, and a report of the City Manager concurring in the
recommendation.
Adopted Budget Ordinance No. 35016-082100 and Resolution No.
35017-082100. (7-0)
File #60-76.-133
A communication from the Commonwealth's Attorney recommending
that Council appropriate assets forfeited to the Commonwealth
Attorney's Office and appropriate revenue in the amount ors 18,614.00;
and a report of the City Manager concurring in the recommendation.
Adopted Budget Ordinance No. 35018-082100. (7-0)
File #5.60-133
A communication from the Roanoke City School Board requesting that
Council adopt resolutions indicating that the City of Roanoke desires to
participate in the VPSA bond issue in lieu of Literary Fund loans
approved by the State for Preston Park Primary School, Grandin Court
Elementary School and Garden City Elementary School.
Adopted Resolution
35021-082100. (7-0)
File #53.-467
Nos. 35019-082100, 35020-082100, and
de
A communication fi.om the Roanoke City School Board requesting
appropriation of funds for the Title I Local Delinquent Children Grant,
Title VI Class Size Reduction Initiative, Child Development Clinic
Program, Child Special Service Program, Juvenile Detention Program,
and Alternative Education Program; and a report of the Director of
Finance recommending that Council concur in the request.
Adopted Budget Ordinance No. 35022-082100. (7-0)
File 060-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
7
A report with regard to Capital Improvement Program funding
for park improvements. (15 minutes)
The briefing was received and filed.
File #53-67-217
Council Member Carder addressed the need for an action
plan encompassing programs in City parks, financing, etc.
ITEMS RECOMMENDED FOR ACTION:
A report with regard to Change Order No. 3, with Thor, Inc., in
the amount of $45,658.00, for the new Roanoke Police Building,
Phase I.
Withdrawn by the City Manager.
-'A report recommending transfer of bond funds, in the amount of
$3,688,369.00, for certain park improvements.
Adopted Budget Ordinance No. 35023-082100. (7-0)
File #53-67-60
e
A report with regard to amendment to the Management and
Operation Services Contract between the City of Roanoke and
Allright Roanoke Parking, Inc., for two parking lots on
Shenandoah Avenue, N. W., and to adjust the parking fees at the
Tower Parking Garage to allow free parking aider 4:00 p.m.
Adopted Ordinance No. 35024-082100 and Resolution No.
35025-082100. (7-0)
FHe #289-.303-419
8
A report with regard to State grants for historic preservation for
the Fishburn House at 714 13o' Street, S. W., and for Buena Vista
Recreation Center in Jackson Park, in the amount of $20,000.00,
each; and appropriation and transfer of funds in connection
therewith.
Adopted Budget Ordinance No. 35026-082100 and Resolutio n
No. 35027-082100. (6-0, Council Member White was out of
the Council Chamber.)
File 067-216-236
e
Council Member Bestpitch inquired if additional funds for
structural improvements for the Fishburn House and Buena
Vista Recreation Center are included in bond funds for park
improvements; whereupon, the Assistant City Manager for.
Community Development advised that additional resources
are budgeted in building maintenance and operating accounts
for this purpose, and he would provide Council with
additional information.
A report in connection with appropriation of funds, in the amount
of $5,000.00, for the Rehabilitative Services Incentive Fund
Grant - Virginia Association of the Blind, Inc.
Adopted Budget Ordinance No. 35028-082100. (6-0, Council
Member White was out of the Council Chamber.)
File 060-236-438
be
CITY
CLERK:
A report requesting the concurrence of Council in the
appointment of Stephanie M. Moon, as Deputy City Clerk,
effective September l, 2000.
Adopted Resolution No. 35029-082100. (7-0)
File #38-184
c. DIRECTOR OF FINANCE:
A report with regard to unaudited year end financials for fiscal
year 2000.
Received and filed.
File #1-10
o
Council Member Hudson suggested that $100,000.00 be
included in the fiscal year 2001-02 CMERP to employ high
school students to cut weeds and mow grass on City property.
It was the consensus of Council that the City Manager and the
Director of Finance be requested to study the feasibility of
establishing a "rainy day" or stabilization fund for the City of
Roanoke, which will also include a study of the Capital
Maintenance and Equipment Replacement Program and
other financial policies previously adopted by Council, for
discussion at Council's Financial Planning Session in
February/March 2001.
REPORTS OF COMMITTEES: NONE.
®
UNFINISHED BUSINESS:-
A report of the City Manager in connection with thc instructions of
Council regarding a written cooperation agreement between the City and
the Art Museum of Western Virginia for funding for the Art
Museum/llWsAX Theatre project, requesting that the matter be deferred
until the regular meeting of Council on Tuesday, September 5, 2000.
(The matter was tabled at the August 7, 2000 meeting of Council.)
Deferred until the regular, meeting of Council on Tuesday,
September 5, 2000, at 3:00 p.m., at Breckinridge Middle School.
60-277-450-538
lO
0
INTRODUCTION AND CONSIDERATION OF '
ORDINANCES AND RESOLUTIONS:
Ordinance No. 35012, on second reading, providing for the fee simple
conveyance to Jerry W. Jones Construction, LLC, of City owned
property consisting of 24 vacant building lots and one drainage lot
located in Westview Terrace, and containing approximately 6.5 acres,
upon certain terms and conditions.
Adopted Ordinance No. 35012-082100.
Bestpitch voted no.)
File #2-166-399-468
(6-1, Council Member
9. MOTIONS AND MISCELLANEOUS BUSINESS:
ae
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
be
Vacancies on various' authorities, boards, commissions and committees
appointed by Council.
Expiration of the two year terms of office of William M. Hackworth,
City Attorney; James D. Grisso, Director of Finance; Mary F. Parker,
City Clerk; Robert H. Bird, Municipal Auditor; and Willard N. Claytor,
Director of Real Estate Valuation, on September 30, 2000.
10.
Tabled.
File #1-38-83-162-280
-OTHER HE~G OF CITIZENS UPON
MATTERS:
PUBLIC
Mr. Hume Powers, 2441 Nottingham Road, S. E., inquired as to w.h.e.n
.......... -,, ,- ....... ~ +~ -edestrian/vehicular traffic. The Caty
vvuey orlve wmo,: '~t'~ll~'' '" r 3.6 million a ropriated for
Manager advised that a small portion of the $ PP .
park improvements will be used for certain improvements to WHey Drive;
however, she could not provide a specific date as to when Wiley Drive will
be reopened.
File #20-53-67-514
M.r. Lewis Ferguson, 1534 Shamrock Street, N. W.., expre.s.sed .c. oncern
with regard to .a $1,000.00 bond that he posted with the
CI ' . . . . Circuit Court
erk s Office in connec~on with a cavil matter, which has not been
refunded, and requested Intervention by Council. He also expressed
c~ncern with regard to th.e City donating public property to
citizens/businesses, etc., for thenr personal use.
File #66-214
At 4:20 p.m., the Mayor declared the meeting in recess.
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS-
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
The meeting reconvened at 6:25 p.m.
CERTIFICATION OF CLOSED MEETING. (4-0, Council Members
White, Harris, and Hudson were absent.)
Reappointed Dorothy Bull ~--~
.... ~ .......... .-~ to the Special
Events Committee for terms ending June 30, 2001.
File #110-317
Appointed Donald M. Caldwell to the Roanoke Valley-Allegheny Regional
Commission for a term ending June 30, 2003.
File #15-110-326
Appointed D. Duane Dixon to the Board of Trustees, City of Roanoke
PensionPlan, for a term ending June 30, 2002.
File #152110-429
The meeting was declared in recess at 6:30 p.m., to be reconvened at
7:00 p.m., in the Council Chamber.
ROANOKE CITY CO UNCIL
R~ G ULAR SESSION
August 21, 2000
7:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order - Roll Call. council Member Harris was absent.
The Invocation was delivered by Council Member Linda F. Wyatt.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Smith.
Welcome.. Mayor Smith.
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today' s meeting will be replayed on Channel 3 on Thursday, August 24, 2000,
at 7:00 p.m., and Saturday, August 26, 2000, at 4:00 p.m.
13
A. PUBLIC HEARINGS:
l. (a)
Bids for lease extension on the property currently known as the
Jefferson Center, and adjacent grounds, lying at 540 Campbell
Avenue, S. W., including the adjacent parking lot on Luck Avenue,
S.W.
One bid was received from the Jefferson Center Foundation,
Ltd., to extend the term of the existing lease between the City and
the Jefferson Center Foundation, Ltd., dated November 1, 1999,
to provide for a new term of June 1, 2001 - May 31, 2041, with all
other terms of the existing lease to remain unchanged.
File #166-337-373
(b)
Public hearing on a proposal of the City of Roanoke to extend the.
existing lease with the Jefferson Center Foundation, Ltd., for a term
of approximately eight and one-half years on the abovedescribed
property. Darlene L. Burcham, City Manager.
The bid of the Jefferson Center Foundation, Ltd., was referred
to the City Manager for study, report and recommendation to
Council.
File #166-337-373
Public hearing on thc request of Rocky Ridge Properties LLC, and
Loyd and Kathy L. Shiffer, to repeal Ordinance No. 30840-012092
and Ordinance No. 33852-060198; and to rezone that certain tract of
land containing a total of 9.5 acres, more or less, lying On the east
side of Peters Creek Road, N. W., Official Tax Nos. 6370306,
6380101, 6380102 and 6380104, from RS-3, Residential Single
Family District, to C-2, General Commercial District, subject to
certain proffered conditions. Edward A. Natt, Attorney.
Adopted Ordinance No. 35030 on first reading. (6-0)
File #51-514
Public heating on the request of Carilion Medical Center, to repeal
Ordinance No. 34490-100499 adopted on October 4, 1999; and an
application to permanently vacate, discontinue and close that portion
of a certain 0.23 acre, more or less, portion of Highland Avenue,
S. E., beginning at the northwesterly comer of Lot 8, Block 10,
running in an easterly direction to a previously closed portion of
Highland Avenue, S. E. John Christodoulides, Spokesperson.
Adopted Ordinance No. 35031 on first reading. (5-0, Council
Member White abstained from voting.)
File #514
Public heating on the request of Kinsey, Kinsey & Brown, LLC, that
a certain alley extending in an easterly direction for a distance of 440
feet from 25th Street to an alley running from Shenandoah Avenue to
24th Street, be permanently vacated, discontinued and closed. Frank
Kinsey, Spokesperson.
Adopted Ordinance No. 35032 on first reading. (6-0)
File #514
e
Public hearing on a request of the City of Roanoke for a
determination that proposed physical improvements in the Lincoln
2000 Project are substantially consistent with the City's adopted
Comprehensive Plan. Darlene L. Burcham, City Manager.
Adopted Resolution No. 35033-082100. (6-0)
File #178-405
6. (a)
Public hearing with regard to proposed adoption of a resolution
authorizing the City to contract a debt and issue general obligation
public improvement bonds (and in anticipation of the issuance
thereof, general obligation public improvement bond anticipation
notes) of the City, in the principal amount of $2,500,000.00, for the
purpose of providing funds to pay the costs ora public improvement
project of and for the City, consisting of a parking garage and related
facilities. Darlene L. Burcham, City Manager.
Adopted Resolution No. 35034-082100. (6-0)
File #53-60-414-432-539
(b)
A report of the Bid Committee recommending acceptance of the bid
ofJ. M. Turner & Co., Inc., for construction of the Greater Gainsboro
Parking Garage, in the amount of $4,528,960.00,with 360
consecutive calendar days for completion of the work and a project
contingency of $450,000.00. The Honorable W. Alvin Hudson, Jr.,
Chairperson.
Adopted Budget Ordinance No. 35035-082100, Ordinance No.
35036-082100 and Resolution No. 35037-082100. (6-0)
File #53-60.414-432-539
Public hearing on the request of the City of Roanoke that all of that
certain 12 foot alley extending approximately 180 feet along the
entire northern property line of a parcel of land identified as Official
Tax No. 2013605, to the easternmost right-of-way boundary of First
Street, N. W., be permanently vacated, discontinued and closed.
Darlene L. Burcham, City Manager.
Adopted Ordinance No. 35038 on first reading. (6-0)
FHe #178-514
Public hearing on a proposal of the City of Roanoke to grant a
variable width easement for installation of overhead and
underground electric power service across City-owned property
located on the Garden City Elementary School site. Darlene L.
Burcham, City Manager.
Adopted Ordinance No. 35039 on first reading. (6-0)
File #27-28-166-467-468
Public hearing on a request of the City of Roanoke for a
determination that proposed street and alley closures in the Greater
Gainsboro Redevelopment areas, as well as public infrastructure
improvements illustrated in the Henry Street Master Plan, 'are
substantially in accord with the City's adopted Comprehensive Plan.
Darlene L. Burcham, City Manager.
Referred back to the City Planning Commission for further
study, report and recommendation to Council. (Council Member
Wyatt voted no.)
File 0432-511-514
10.
Public heating on the question of altering and closing, by barricade,
that portion of First Street, N. W., as the same extends between
Shenandoah Avenue and Centre Avenue. Darlene L. Burcham, City
Manager.
Adopted Ordinance No. 35040 on first reading. (6-0)
File #514
11.
Public hearing on a proposal of the City of Roanoke to lease 6,800
square feet of office space located at 111-117 Church Avenue, S. W.,
to Carilion Biomedical Institute for an initial one year term, with an
option to renew for four one-year terms. Darlene L. Burcham, City
Manager.
Adopted Ordinance No. 35041-082100. (6-0)
File #166-181-221-258468
B. OTHER HEARING OF CITIZENS:
Mr. James Armstrong, 619 Highland Avenue, S. W., expressed concern
with regard to the sale of property by the City in the Westview Terrace
area. He inquired as to who is the responsible party for coordinating
housing activities in the City of Roanoke, particularly when those activities
involve public funds. He encouraged Council to request the City's
Department of Housing and Community Development and the Roanoke
Redevelopment and Housing Authority to develop recommendations
regarding housing policy for the City of Roanoke.
File #2-66-178-200
Mr. Robert Gravely, 1412 Moorman Road, N. W., expressed concern with
regard to the lack of affordable housing in the City of Roanoke for low=
income citizens.
File #66-178
Mr. Chris Craft, 1501 East Gate Avenue, N. E., expressed appreciation for
the City's. prompt response to his request for a traffic signal in the HoiHns
Road area. He invited the Members of Council to participate in a walking
tour of the East Gate neighborhood.
File #20-488
l?
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
THE MEETING OF ROANOKE CITY COUNCIL WAS DECLARED IN
RECESS UNTIL MONDAY, AUGUST 28, 2000, AT 5:00 P.M., AT
WHICH TIME CITY COUNCIL WILL PARTICIPATE IN A BUS
TOUR OF THE PETERS CREEK ROAD NEIGHBORHOOD.
CITY OF BO OKE
WHE~&
the Roanoke Valley has had a long and mutually beneficial
relationship with Virginia Tech and its alumni and supporters, and
the Roanoke Valley is home to many thousands of Virginia Tech
alumni and friends; and
Virginia Tech has brought positive attention to Southwest Virginia in
academics, research and athletics, and the City of Roanoke takes
pride in the accomplishments of the University; and
the Virginia Tech Hokie Club and the Virginia Tech Alumni
Association are local chapters of the national organizations based in
Blacksburg, Virginia, which were formed to provide alumni and
friends of the University with organizations through which they can
support athletic and academic endeavors of Virginia Tech; and
the Virginia Tech Hokie Club and the Virginia Tech Alumni
Association are promoting Friday, August 25, 2000, as the first
annual "Hokie Pride Day", in order to allow supporters to
demonstrate their Hokie pride by wearing Hokie colors, displaying
flags, stickers, and messages of support, and by providing various
business promotional incentives.
NOW, THEREFORE, I, Ralph IC Smith, Mayor of the City of Roanoke, Virginia,
do hereby proclaim Friday, August 25, 2000, throughout this great All-America City,
HOKIE PRIDE DAY.
Given under our hands and the Seal of the City of Roanoke this twenty-first, day of
August in the year two thousand.
ATTEST:
Mary F. Parker
City Clerk
Ralph IC Smith
Mayor
GOVERNMENT FINANCE
OFFICERS ASSOCIATION
180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601
312/977-9700. Fax: 312/977-4806
June 2, 2000
For information contact:
NEWS RELEASE Stephen Gauthier (312) 977-9700
(Chicago)--The Certificate of Achievement for Excellence in Finan-
cial Reporting has been awarded to: City of Roanoke, VA
by the Government Finance Officers Association of the United States
and Canada (GFOA) for its comprehensive annual financial report
(CAFR) . The Certificate of Achievement is the highest form of
recognition in the area of governmental accounting and financial
reporting, and its attainment represents a significant accomplish-
ment by a government and its management.
An Award of Financial Reporting Achievement has been awarded
to the individual(s), department or agency designated by the
government as primarily responsible for preparing the award-
winning CAFR. This has been presented to:
Ann H. Allen, Manager of Accounting Services
The CAFR has been judged by an impartial panel to meet the
high standards of the program including demonstrating a construc-
tive "spirit of full disclosure" to clearly communicate its
financial story and motivate potential users and user groups
to read the CAFR.
The GFOA is a nonprofit professional association serving
approximately 14,000 government finance professionals with offices
in Chicago, Illinois, and Washington, D.C.
30 -
WASHINGTON OFFICE
1750 K Street, N.W., Suite 650, Washington, D.C. 20006
202/429-2750 · Fax: 202/429-2755
GOVERNMENT FINANCE
OFFICERS ASSOCIATION
180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601
June 02, 2000 312/977-9700. Fax:312/977-4806
The Honorable David A. Bowers
Mayor
City of Roanoke
Municipal Building, Room 452
215 Church Avenue, SW
Roanoke, Virginia 24011
Dear Mayor Bowers:
We are pleased to notify you that your comprehensive annual finan-
cial report for the fiscal year ended June 30, 1999 qualifies
for a Certificate of Achievement for Excellence in Financial
Reporting. The Certificate of Achievement is the highest form of
recognition in governmental accounting and financial reporting,
and its attainment represents a significant accomplishment by a
government and its management.
The Certificate of Achievement plaque will be shipped to:
Mr. James D. Grisso
Director of Finance
under separate cover in about eight weeks. We hope that you will
arrange for a formal presentation of the Certificate and Award of
Financial Reporting Achievement, and that appropriate publicity
will be given to this notable achievement. To assist with this,
enclosed are a sample news release and the Certificate Program
"Results" for reports with fiscal years ended during 1998 repre-
senting the most recent statistics available.
We hope that your example will encourage other government offi-
cials in their efforts to achieve and maintain an appropriate
standard of excellence in financial reporting.
Sincerely,
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Director/Technical Services Center
SJG/ds
WASHINGTON OFFICE
1750 K Street, N.W., Suite 650, Washington, DC 20006
202/429-2750 · Fax: 202/429-2755
GOVERNMENT FINANCE
OFFICERS ASSOCIATION
180 North Michigan ~enue, Suite 800, Chicago, Illinois 60601
312/9779700 · Fax: 312/9774806
May 5, 2000
For information contact:
NEWS RELEASE Stephen Gauthier (312) 977-9700
(Chicago)--The Certificate of Achievement for Excellence in Finan-
cial Reporting has been awarded to: City of Roanoke Pension Plan, VA
by the Government Finance Officers Association of the United States
and Canada (GFOA) for its comprehensive annual financial report
(CAFR) . The Certificate of Achievement is the highest form of
recognition in the area of public employee retirement system
(PERS) accounting and financial reporting, and its attainment
represents a significant accomplishment.
An Award of Financial Reporting Achievement has been awarded
to the individual(s), department or agency designated by the
government as primarily responsible for preparing the award-
winning CAFR. This has been presented to:
Rosemary Trussell, Retirement Accountant
The CAFR has been judged by an impartial panel to meet the
high standards of the program including demonstrating a construc-
tive "spirit of full disclosure" to clearly communicate its
financial story and motivate potential users and user groups
to read the CAFR.
The GFOA is a nonprofit professional association serving
approximately 14,000 government finance professionals with offices
in Chicago, Illinois, and Washington, D.C.
- 30 -
WASHINGTON OFFICE
1750 K Street, NW., Suite 350, Washington, DC 20006
202/429-2750 · Fax: 202/429-2755
GOVERNMENT FINAN£
OFFICEFIS ASSOCIATIO
180 North Michigan Avenue, Suite 800, Chic
May 0S, 2000 312/977-9700. Fax: 312/977
The Honorable David A. Bowers
Mayor
City of Roanoke Pension Plan
215 Church Avenue SW
Roanoke, VA 24011
Dear Mayor Bowers:
We are pleased to notify you that your comprehensive annual finan-
cial report for the fiscal year ended June 30, 1999 qualifies
for a Certificate of Achievement for Excellence in Financial
Reporting. The Certificate of Achievement is the highest form of
recognition in Public Employee Retirement System (PERS) accounting
and financial reporting, and its attainment represents a signifi-
cant accomplishment by a PERS and its management.
The Certificate of Achievement plaque will be shipped to:
Mr. James D. Grisso
Secretary-Treasurer
under separate cover in about eight weeks. We hope that you will
arrange for a formal presentation of the Certificate and Award of
Financial Reporting Achievement, and that appropriate publicity
will be given to this notable achievement. To assist with this,
enclosed are a sample news release and the Certificate Program
"Results" for reports with fiscal years ended during 1998 repre-
senting the most recent statistics available.
We hope that your example will encourage other PERS officials in
their efforts to achieve and maintain an appropriate standard of
excellence in financial reporting.
Sincerely,
GOVERNMENT FINANCE OFFICERS ASSOCIATION
S~authier
Director/Technical Services Center
SJG/ds
WASHINGTON OFFICE
1750 K Street, N.W., Suite 650, Washington, DC 20006
202/429-2750 · Fax: 202/429-2755
VIRGINIA AMATEUR SPORTS, INC,
PRESENTING
711 C 5th Street, NE
Roanoke, Virginia 24016
(540) 343-0987
FAX (540) 343-7407
www. commonwealthgames.org
SPONSORS
CMT Sporting Goods
Mamsi
Virginia's 13 ABC
Kroger
PREMIER
SPONSORS
Valleydale Foods
DIAMOND
SPONSORS
Good Year Tire
Mostly Sofas
Vistar Eye Center
GOLD MEDAL
SPONSORS
Adelphia Business Solutions
BB&T
Carillon
Coca Cola
GTE Wireless
Holiday Inn - Tanglewood
SILVER MEDAL
SPONSORS
AEP
First Team Auto Mall
Tanglewood Mall
BRONZE MEDAL
SPONSORS
Advance Auto Parts
Blue Ridge Copier
Delta Dental
Gentry, Locke, Rakes & Moore
Lanford Brothers
Mountain Springs Water
PaineWebber
Roanoke Electdc Steel
Roanoke Fruit & Produce
Tony's Pizza
Waldvogel, Poe & Cronk
PATRON
SPONSORS
Burgess-DeMarco
NBC Bank
Sir Speedy
Sponsor of
August 21, 2000
The Honorable Mayor Smith and
Members of City Council
City of Roanoke
Roanoke, Virginia 24011
Dear Mayor Smith and City Council Members
Thank you once again for giving me the opportunity to publicly say thank
you for your ongoing support and commitment to Virginia Amateur
Sports and the Commonwealth Games of Virginia. Due to your efforts
and others like you, our eleventh Commonwealth Games was very
successful.
Enclosed is a report on the economic impact the Games had on the
Roanoke Valley. The report also provides information on the growth, the
Games and the demographics of where the athletes traveled from to
participate. These figures over the past few years have shown an increase
in the number of athletes coming from outside the Roanoke Valley.
Approximately 90,000 athletes have competed in the Commonwealth
Games of Virginia over the past eleven years.
Again, please accept my thank you for enhancing our ability to carry on
our Tradition of Excellence; The Commonwealth Games of Virginia.
Sincerely,
eter Lampman
President
Promoting Sports In The Olympic Ideal
Sanctioned by the National Congress of State Games and recognized by the United States Olympic Committee
~i~ Recycled Paper
The mission of Virginia Amateur Sports, Inc. is to
promote, develop, and facilitate amateur athletics
throughout the Commonwealth of Virginia by subscribing
to the following tenets:
1. Promoting the benefits of physical fitness and healthy
lifestyles for all citizens in the Commonwealth through
attracting and facilitating sporting events and
competition.
2. Conducting the Commonwealth Games of Virginia, a
program of statewide competition, designed to encourage
participation of athletes representing a broad range of
ages and skill levels from communities in the
Commonwealth under the jurisdiction of the National
Congress of State Games.
3. Promoting an awareness of healthy lifestyles through
relevant sports related education programs for citizens in
the Commonwealth.
VIRGINIA AMATEUR SPORTS, INC.
PRESENTING
711 C 5th Street, NE
Roanoke, Virginia 24016
(540) 343-0987
FAX (540) 343-7407
www. commonwealthgames.org
SPONSORS
CMT Sporting Goods
Mamsi
Virginia's 13 ABC
Kroger
PREMIER
SPONSORS
Valleydale Foods
DIAMOND
SPONSORS
Good Year Tire
Mostly Sofas
Vistar Eye Center
GOLD MEDAL
SPONSORS
Adelphia Business Solutions
BB&T
Carillon
Coca Cola
GTE Wireless
Holiday Inn - Tanglewood
SILVER MEDAL
SPONSORS
AEP
First Team Auto Mall
Tanglewood Mall
BRONZE MEDAL
SPONSORS
Advance Auto Parts
Blue Ridge Copier
Delta Dental
Gentry, Locke, Rakes & Moore
Lanford Brothers
Mountain Springs Water
PaineWebber
Roanoke Electdc Steel
Roanoke Fruit & Produce
Tony's Pizza
Waldvogel, Poe & Cronk
PATRON
SPONSORS
Burgess-DeMarco
NBC Bank
Sir Speedy
Commonwealth Games of Virginia
"A TRADITION OF EXCELLENCE"
Virginia Amateur Sports, Inc. founder and sponsor of the
Commonwealth Games of Virginia, held its eleventh annual State Games
competition in the Roanoke Valley during the weekend of July 14-16,
2000. The Games are a multi-sport event often referred to as a sports
festival included 45 Olympic and non-Olympic sports. This concept
fosters grassroots participation of all ages. The Games promote health,
fitness, and the camaraderie within the Olympic tradition.
The Commonwealth Games of Virginia were instituted in
July 1990 to promote and recognize the efforts of amateur athletes across
Virginia in all ages and demographic areas. More than 4,400 athletes
competed in 29 sports in our first year. The success of these Games has
been immeasurable. This past July 10,322 athletes traveled to the
Roanoke Valley, the New River Valley, Waynesboro and Lynchburg to
compete in 45 sports, bringing our ninth year total to over 90,000
athletes.
The 2001 Commonwealth Games will be held once again in
the Roanoke Valley on July 20-22. This quality multi-sport event is
recognized and sanctioned by the National Congress of State Games, the
United States Olympic Committee, and the National Collegiate Athletic
Association. Over 11,000 athletes are expected to "Go for the Gold" in
'01.
Sponsor of
Promoting Sports In The Olympic Ideal
Sanctioned by the National Congress of State Games and recognized by the United States Olympic Committee
~ Recycled Paper
2000 Commonwealth Games of Virginia
Estimated Economic Impact Statistics
On Site Expenditures
Direct Visitor Expenditures
Roanoke Valley
A. Number of athletes that stayed overnight
B. Number of spectators that stayed overnight
(1:2 ratio)
C. Average length of stay
D. Estimated average daily expenditures
E. Number of day athletes
F. Number of day spectators
(1:2 ratio)
G. Total Number of Athletes
(A+E)
H. Number of attendees
(1:2 ratio)
I. Total Number of Attendees
(G+H)
5,494
10,988
2.18
$112.50
3,880
7,760
9374
18,748
28,122
2000 Commonwealth Games of Virginia
Estimated Economic Impact
On-Site Expenditures
Entry Fees
Average Fee=S20 * 9,374 athletes
Gate Receipts
Average Price= $5.00 * 18,748 attendees (1:2 ratio)
Concessions and Merchandise Sales at the Event
Conservatively estimate expenditures per pay per person
$10 * 28,122 attendees * 3 days
Direct On-Site Impact
Gate Receipts+Entry Fees+Concessions/Merchandise
Amusement and Recreation Multiplier
Total On-Site Impact
Off-Site Expenditures (See Explanation)
Direct Spending
Indirect Spending
Induced Spending
55%
20%
25%
pets/dy $112.50
$187,480
= $93,740
= $10
= $843,66O
= $1,124,880
= 1.66
= $1,867,300
Final Figures
Total On-Site Expenditures Impact
Total Off-Site Expenditures Impact
Total Impact
Discount 30% of total because
spent by valley participants
Total Impact of 2000 Commonwealth Games
$7,950,932
= $1,867,300
= $9,491,175
= $11,358,475
= $3,407,543
Explanation of Estimated Economic Impact Expenditures
On-Site Expenditures
(a)
Expenditures include hotel/lodging, eating and drinking places,
automobile/gasoline, retail, transportation services, and amusement and
recreation services.
(b) There is no indication of what percentage of these expenditures were spent by
'locals', where a local is defined as anyone within 75 miles of the Roanoke Area.
The numbers are biased upward unless expenditures by locals is discounted.
Off-Site Expenditures
(a) Direct impact measures the direct spending by visitors on the event itself or
things like retail, dining, lodging, etc.;
(b)
Indirect measures how the direct spending influences the business of 'supplier-
chain' firms, which are ancillary firms that realize increased business when the
firms directly influenced receive extra business (e.g. increased business at the
Holiday Inn may increase the business of the catering and laundering services
used by the Holiday Inn);
(c)
Induced impact measures how the employees of all impacted firms are spending
their additional incomes (as a result of increased business flow) throughout the
region.
(d) 'pers/dy' refers to spending per person per day; this row is multiplied by 84,366
(28,122 attendees and/or participants multiplied by an average stay of 3 days)
2000
Commonwealth Games of Virginia
Estimated Regional Distribution
Roanoke Valley
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' ',',',',',', .................................... ..:44:,::4' "'"'"'"
.~t~?~~ ' ' ........ -----'"':'""":'"':""" .......................
Roanoke Valley:
West:
Central:
North:
East:
Other:.
Roanoke City, Roanoke County, Salem, Vinlon
Bristol, Marfinsville, New River Valley
Charlottesville, Lynchburg, farmville, Staunton
Winchester, Culpeper, Harrisonburg, Northern VA
Norfolk, Richmond, Fredericksburg, Virginia Beach
MD, DC, AL, WV, NC, KY, OH, IA, TN
0
0
0
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 22, 2000
File #60-76-133
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35017-082100 authorizing acceptance of funding
for the Regional Drug Prosecutor's Office, in the amount of $96,012.00, from the
Compensation Board of the Commonwealth of Virginia and $12,560.00 local share, for the
period of July 1,2000 through June 30, 2001; and authorizing acceptance, execution and
filing of appropriate documents to obtain such funds. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 21, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
The Honorable Donald M. Caldwell, Commonwealth's Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director, Management and Budget
H:L4,genda00L~.ugust 21 .wpd
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA
The 21st day of August, 2000.
No. 35017-082100.
A RESOLUTION authorizing the acceptance of funding for the regional drug
prosecutor's office from the Compensation Board of the Commonwealth of Virginia and
authorizing the acceptance, execution and filing of appropriate documents to obtain such funds.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the funding for the regional drug prosecutor's
office in the total amount of $96,012 from the Compensation Board of the Commonwealth of
Virginia for the period of July 1, 2000 through June 30, 2001.
2. The City Manager is hereby authorized to accept, execute and file on behalf of the
City of Roanoke any and all documents required to obtain such funding.
3. The local share for Fiscal Year 2000-01 shall'be in the amoum of $12,560.00.
4. The City Manager is further directed to furnish such additional information as may
be required in connection with the acceptance of the foregoing funding or with SUch project.
ATTEST:
City Clerk
CITY OF ROANOKE
Office of tho City C]erk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 22, 2000
File #60-76-133
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35016-082100 amending and reordaining certain
sections of the 2000-2001 Grant Fund Appropriations, providing for appropriation of
$108,572.00, in connection with acceptance of funding for the Regional Drug Prosecutor's
Office. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, August 21, 2000.
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
The Honorable Donald M. Caldwell, Commonwealth's Attorney
Darlene L. Burcham, City Manager
Barry L. Key, Director, Management and Budget
H:~Agcnda00~August 21 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of August, 2000.
No. 35016-082100.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Judicial Administration $ 700,630
Regional Drug Prosecutor FY01 (1-15) ....................... 108,572
Revenues
Judicial Administration $ 700,630
Regional Drug Prosecutor FY01 (16-17) ....................... 108,572
1 ) Regular Salaries
2) ICMA- RC Retirement
3) ICMA - RC Match
4) FICA
5) Hospitalization Insurance
6) Dental Insurance
7) Disability Insurance
8) Telephone
9) Telephone - Cellular
10) Administrative Supplies
11 ) Publications and
Subscriptions
12) Dues and Memberships
(035-150-5133-1002) $ 71,962
(035-150-5133-1115) 6,477
(035-150-5133-1116) 520
(035-150-5133-1120) 6,001
(035-150-5133-1125) 3,672
(035-150-5133-1126) 371
(035-150-5133-1131 ) 331
(035-150-5133-2020) 1,266
(035-150-5133-2021) 300
(035-150-5133-2030) 8,132
(035-150-5133-2040)
(035-150-5133-2002)
200
400
13) Printing
14) Postage
15) Other Rental
16) State Grant Receipts
17) Local Match
( 035-150-5133-2075)
(035-150-5133-2160)
(035-150-5133-3075)
(035-150-5133-5103)
(035-150-5133-5104)
$ 300
200
8,400
96,012
12,560
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
A'i-rEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August 21, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Acceptance of Funding for the Regional Drug Prosecutor
(Council Report 00-604)
I concur with the recommendation from Donald S. Caldwell, Commonwealth's
Attorney for the City of Roanoke, with respect to the subject referenced above.
Re~,Pectfully submitte, t,~
City Manager
C;
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
ROANOKE CITY COUNCIL
REGULAR AGENDA REPORT
August 21, 2000
Honorable Ralph Smith, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Acceptance of Funding for Drug Prosecutor
Dear Mayor Smith and Members of City Council:
Background:
Federal funding was made available to the State of Virginia to be
used for the development of several Multi-Jurisdictional Special
Drug Prosecutors statewide. The positions were developed to
coordinate prosecutorial efforts among independent jurisdictions,
reduce fractional and duplicate prosecutions, enhance the recovery
of criminal assets, utilize federal, state and local resources to
assure maximum prosecutorial effectiveness and to provide
specialized prosecutorial resources to the regional drug
enforcement effort. The Commonwealth's Attorneys of Craig County,
Franklin County, Roanoke County, and the Cities of Roanoke and
Salem applied on October 9, 1987, to the Commonwealth's Attorneys'
Services Council, the State agency responsible for the
administration of the grant money to fund a Multi-Jurisdictional
Special Drug Prosecutor. City Council accepted the Multi-
Jurisdictional Special Drug Prosecutor Grant in April, 1988, and a
full-time Special Drug Prosecutor was hired in July, 1988.
On April 15, 1994, funding for the Drug Prosecutor's Office was
transferred from the Commonwealth's Attorneys' Services Council to
the Compensation Board. The Compensation Board approved funding
for the Drug Prosecutor in the amount of $96,012 on April 26, 2000,
and funding will continue through June 30, 2001. The local share
cost is $12,560, for a total of $108,572. Local share funding
is budgeted in the General Fund - Transfer to Grant Fund
account (001-250-9310-9535). Annual re-application for funding
will be required.
Mayor Ralph Smith
Members of City Council
Page 2
August 21, 2000
Recommended Action(s) :
Accept funding from the Compensation Board in the amount of
$96,012, with Roanoke providing local share funding in the amount
of $12,560. Authorize the City Manager to execute the requisite
documents to obtain the funding from the Compensation Board.
Authorize the Director of Finance to establish a revenue estimate
in the amount of $108,572 in the Grant Fund and appropriate funding
to the expenditure accounts listed in Attachment 1.
Attachment: 1
DSC:msh
CC:
City Manager
City Attorney
Director of Finance
Respectfully submitted,
Donald S. Caldwell
Roanoke City Commonwealth's Attorney
ATTACHMENT 1
1002
1115
1116
1120
1125
1126
1131
2020
2021
2030
2040
2042
2075
2160
3075
Account
Regular Salaries
ICMA-RC Retirement
ICMA-RC Match
FICA
Hospitalization Ins.
Dental Insurance
Disability Ins.
Telephone
Telephone-Cellular
Administrative Supp.
Public. & Subscr.
Dues & Membership
Printing
Postage
Other Rental
Total
Amount
71,962
6,477
520
6,041
3,672
371
331
1,266
300
8,132
200
40O
30O
200
8,400
$108,572
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 22, 2000
File #5-60-133
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35018-082100 amending and reordaining certain
sections of the 2000-2001 Grant Fund Appropriations, providing for appropriation of
$18,614.00, in connection with cash assets forfeited to the Commonwealth Attorney's
Office. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, August 21,2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
pc:
The Honorable Donald M. Caldwell, Commonwealth's Attorney
Darlene L. Burcham, City Manager
Barry L. Key, Director, Management and Budget
H:L~genda00XAugust 21.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of August, 2000.
No. 35018-082100.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Judicial Administration $ 710,244
State Asset Forfeiture Proceeds (1-5) ....................... 76,363
Revenues
Judicial Administration $ 71@,244
State Asset Forfeiture Proceeds (6-7) ....................... 76,363
1) Telephone - Cellular
2) Administrative Supplies
3) Expendable Equipment
<$5,000
4) Training and Development
5) DOT - Personal Computer
Rent/Maintenance
6) State Grant Receipts
7) Interest
(035-150-5140-2021) $ 4,000
(035-150-5140-2030) 3,114
(035-150-5140-2035) 4,000
(035-150-5140-2044) 1,000
(035-150-5140-7007)
(035-150-5140-7107)
(035-150-5140-7275)
6,500
15,432
3,182
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
'00 ?~:S17 P2:57
August 21, 2000
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Cash Assets Forfeited to the Roanoke City Office of the Commonwealth's
Attorney (Council Report No. 00-605)
I concur with the recommendation from Donald S. Caldwell, Commonwealth's
Attorney for the City of Roanoke, with respect to the subject referenced above and
recommend that City Council appropriate funding in connection with forfeited cash assets.
Respectfully submitted,
City Manager
C:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
ROANOKE CITY COUNCIL
REGULAR AGENDA REPORT
August 21, 2000
The Honorable Ralph Smith, Mayor
and Members of City Council
Subject:
Cash Assets Forfeited to the Roanoke City
Commonwealth Attorney's Office
Dear Mayor Smith and Members of City Council:
Background:
In an effort to better fund law enforcement efforts to fight
crime, particularly drug crime, in 1986, the Federal government
adopted a system of asset forfeiture whereby forfeited assets,
under certain conditions, could be returned to local law
enforcement agencies, police and prosecutors, for use in their
fight against crime.
In July, 1991, Virginia asset forfeiture statute, which generally
is patterned after the Federal statute, took effect, providing
that forfeited criminal assets may be returned to local police
and prosecutors for use in the fight against crime.
Periodically, assets seized as evidence are ordered forfeited by
the local courts to the police or the Office of the
Commonwealth's Attorney to be used for criminal law enforcement
efforts.
In August, 1991, a grant fund account for cash assets forfeited
to the Office of the Commonwealth's Attorney was established with
an appropriation of $25,000.
Considerations:
Since August, 1991, the Office of the Commonwealth's Attorney has
expended the $25,000 originally appropriated, and periodically
receives additional funds from the state's asset sharing program.
Grant requirements include that these funds be placed in an
interest bearing account and the interest earned be used in
accordance with program guidelines.
Mayor and Members of City Council
Subject: Cash Assets Forfeited to the
Roanoke City Commonwealth Attorney's Office
August 21, 2000
Page Two
Revenues collected through June 30, 2000, for this grant are
$133,113. Funding received in excess of the revenue estimate
totals $18,614, and needs to be appropriated.
Funds must be appropriated before they can be expended for law
enforcement.
Recommended Action(s):
City Council authorize the Director of Finance to increase the
revenue estimate in the amount of $18,614 and appropriate funding
to the accounts listed in Attachment 1.
Attachment 1
City Manager
City Attorney
Director of Finance
Donald S. Caldwell
Commonwealth' s Attorney
ATTACHMENT 1
2030
2035
2044
7007
2021
Account
Administrative Supplies
Expendable Equipment<S5000
Training & Development
CIS-Personal Computer Rent/
Maintenance
Telephone-Cellular
Total
Amount
3,114
4,000
1,000
6,500
4,000
18,614
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August21,2000
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda E Wyatt
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Ralph K. Smith
Mayor
RKS:sm
August 21, 2000
Honorable Ralph K. Smith, Mayor
and Members of City Council
Roanoke, Virginia
RE: Request for Closed Meeting
This is to request that City Council convene a closed meeting for a discussion of a
prospective business, where no previous announcement of the busineess's interest in
locating its facilities in the City has been made, pursuant to Sec. 2.1-344-A.5, of Code of
Virginia (1950), as amended.
Respectfully submitted,
Darlene k. Burcha~
City Manager
DLB:pr
CC;
City Attorney
City Clerk
Director of Finance
Economic Development Specialist
WILLIAM M. HACKWORTH
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: $40-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty @ ci.roanoke.va.us
WILLIAM X PARSONS
STEVEN J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY ATTORNEYS
August 21, 2000
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Smith and Council Members:
This is to request that City Council convene a closed meeting to consult with legal
counsel on a matter of probable litigation, pursuant to §2.1-344.A.7, Code of Virginia
(1950), as amended.
With kindest personal regards, I am
Sincerely yours,
WMH:f
cc: Darlene L. Burcham, City Manager
William M. Hackworth
City Attorney
VIRGINIA AMATEUR SPORTS, INC.
'00 ~.,!li~ 15 F~2:34
711 C 5th Street, NE
Roanoke, Virginia 24016
(540) 343-0987
FAX (540) 343-7407
www. commonwealthgames.org
PRESENTING
SPONSORS
CMT Sporting Goods
Mamsi
Virginia's 13 ABC
Kroger
PREMIER
SPONSORS
Valleydale Foods
DIAMOND
SPONSORS
Good Year Tire
Mostly Sofas
Vistar Eye Center
GOLD MEDAL
SPONSORS
Adelphia Business Solutions
BB&T
Carillon
Coca Cola
GTE Wireless
Holiday Inn - Tanglewood
SILVER MEDAL
SPONSORS
AEP
First Team Auto Mall
Tanglewood Mall
BRONZE MEDAL
SPONSORS
Advance Auto Parts
Blue Ridge Copier
Delta Dental
Gentry, Locke, Rakes & Moore
Lanford Brothers
Mountain Springs Water
PaineWebber
Roanoke Electric Steel
Roanoke Fruit & Produce
Tony's Pizza
Waldvogel, Poe & Cronk
PATRON
SPONSORS
Burgess-DeMamo
NBC Bank
Sir Speedy
August 14, 2000
Ms. Mary Parker
City Clerk
215 Church Ave.
Room 456
Roanoke, Virginia 24ol 1
Dear Ms. Parker,
Virginia Amateur Sports would like to have the opportunity to say thank you
to the City of Roanoke for their outstanding support of the 2000
Commonwealth Games of Virginia at your city council meeting scheduled for
Monday, August 21 at 2:00 pm. My presentation will take approximately 5 -
10 minutes. I would also like to present a plaque to the mayor and city council
members.
Please accept my thank you in advance for giving me this opportunity.
I am looking forward to hearing from you.
Sincerely,
Virginia Amateur Sports
er Lampman
sident
Sponsor of
Promoting Sports In The Olympic Ideal
Sanctioned by the National Congress o! State Games and recognized by the United States Olympic Committee
~ Recycled Paper
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 22, 2000
File #53-467
Melinda J. Payne, Chairperson
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia
Dear Ms. Payne:
I am enclosing copy of Resolution No. 35021-082100 authorizing and directing the City
Manager to file an application with the Virginia Public School Authority seeking bond
financing, in an amount not to exceed $2,750,000.00, to finance certain capital
improvements in connection with Garden City Elementary School, previously approved by
Council at its June 21, 1999 meeting. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, August 21,
20O0.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
H:~uStgenda00~S, ugust 21 .wpd
Melinda J. Payne
August 22, 2000
Page 2
pc:
George J. A. Clemo, Attorney, Woods, Rogers and Hazlegrove, P. O. Box 14125
Roanoke, Virginia 24038-4125
Darlene L. Burcham, City Manager
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
James D. Grisso, Director of Finance
H:%gcndaOO~A. ugust 21 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of August, 2000.
No. 35021-082100.
A RESOLUTION authorizing and directing the City Manager to file an application with the
Virginia Public School Authority seeking bond financing in an amount not to exceed $2,750,000.00
to finance certain capital improvements in connection with Garden City Elementary School,
previously approved by the Council at its June 21, 1999, meeting.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is hereby authorized and directed
to file an application with the V'~rginia Public School Authority for bond financing in an amoum not
to exceed $2,750,000.00 (the "Bonds") to finance certain capital improvements for Garden City
Elementary School.
2. The City Clerk is hereby authorized and directed to publish in accordance with
applicable law a public notice of public hearing in connection with the proposed Bonds to be held on
September 18, 2000.
The foregoing resolution was adopted by the following recorded vote:
Ralph K. Smitk, Mayor
William H. Carder, Vice-Mayor
William D. Bestpitch
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
AYE NAY
ATTEST:
City Clerk
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 22, 2000
File #53467
Melinda J. Payne, Chairperson
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia
Dear Ms. Payne:
I am enclosing copy of Resolution No. 35020-082100 authorizing and directing the City
Manager to file an application with the Virginia Public School Authority seeking bond
financing, in an amount not to exceed $1,900,000.00, to finance certain capital
improvements in connection with Grandin Court Elementary School, previously approved
by Council at its June 21, 1999 meeting. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday,
August 21, 2000.
MFp:sm
Attachment
Sincerely,
Mary F. Parker, CMC
City Clerk
H:~gendaOO~August 21 .wpd
Melinda J. Payne
August 22, 2000
Page 2
George J. A. Ctemo, Attorney, Woods, Rogers and Hazlegrove, P. O. Box 14125
Roanoke, Virginia 24038-4125
Dadene L. Burcham, City Manager
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Cindy H. Lee, Cterk, Roanoke City Schoot Board
James D. Grisso, Director of Finance
H:~Agenda00'u~'u gust 2 l .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of August, 2000.
No. 35020-082100.
A RESOLUTION authorizing and directing the City Manager to file an application with the
Virginia Public School Authority seeking bond financing in an amoum not to exceed $1,900,000.00
to finance certain capital improvements in connection with Grandin Court Elementary School,
previously approved by the Council at its June 21, 1999, meeting.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is hereby authorized and directed
to file an application with the Virginia Public School Authority for bond financing in an amount not
to exceed $1,900,000.00 (the "Bonds") to finance certain capital improvements for Grandin Court
Elementary School.
2. The City Clerk is hereby authorized and directed to publish in accordance with
applicable law a public notice of public hearing in connection with the proposed Bonds to be held on
September 18, 2000.
The foregoing resolution was adopted by the following recorded vote:
Ralph K. Smith, Mayor
William H. Carder, Vice-Mayor
William D. Bestpitch
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
AYE NAY
ATTEST:
City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 22, 2000
File #53-467
Melinda J. Payne, Chairperson
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia
Dear Ms. Payne:
I am enclosing copy of Resolution No. 35019-082100 authorizing and directing the City
Manager to file an application with the Virginia Public School Authority seeking bond
financing, in an amount not to exceed $1,900,000.00, to finance certain capital
improvements in connection with Preston Park Primary School, previously approved by
Council at its June 21, 1999 meeting. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, August 21,
2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
H:'xAgcnda00~ugust 21.wpd
Melinda J. Payne
August 22, 2000
Page 2
pc:
George J. A. Clemo, Attorney, Woods, Rogers and Hazlegrove, P. O. Box 14125
Roanoke, Virginia 24038-4125
Darlene L. Burcham, City Manager
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
James D. Grisso, Director of Finance
HAAgenda00~August 21 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of August, 2000.
No. 35019-082100.
A RESOLUTION authorizing and directing the City Manager to file an application with the
Virginia Public School Authority seeking bond financing in an amoum not to exceed $1,900,000.00
to finance certain capital improvements in connection with Preston Park Primary School, previously
approved by the Council at its June 21, 1999, meeting.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is hereby authorized and directed
to file an application with the Virginia Public School Authority for bond financing in an amount not
to exceed $1,900,000.00 (the "Bonds") to finance certain capital improvements for Preston Park
Primary School.
2. The City Clerk is hereby authorized and directed to publish in accordance with
applicable law a public notice of public hearing in connection with the proposed Bonds to be held on
September 18, 2000.
The foregoing resolution was adopted by the following recorded vote:
Ralph K. Smith, Mayor
William H. Carder, Vice-Mayor
William D. Bestpitch
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
AYE NAY
ATTEST:
City Clerk
'~1~ Melinda J. Payne, Chairman
Sherman P. Lea, Vice Chairman
"'~ Charles W. Day
,,Roanoke
City School Board P.o. Box ]3145, Ronnoke, Virginia 2403]
Marsha W. Ellison
Gloria P. Manns
Ruth C. Willson
Brian J. Wishneff
E. Wayne H~arris, Ed.D., Superintendent
. (;;in.~(~l~;~lerk of the Board
· 540-853-2381 · x:,~,-,.~-"8~o-2~,]
August 9, 2000
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on August
8, the Board approved resolutions to participate irt the 2000 Interest Rate
Subsidy Program Bond Sale - VPSA School Financing Bonds (1997
Resolution) Series 2000B. The proceeds of the bond issue will be used
in lieu of the Literary Fund loans approved by the State for Preston Park
Primary School, Grandin Court Elementary School, and Garden City
Elementary School. The School Board will pay the debt service on the
Vt)SA Interest Rate Subsidy Bond Issue.
The use of the bond issue provides:
* An interest rate of 4%--the same as the Literary Fund loan rate.
· The debt will not count against the $20 million Literary Fund loan
debt ceiling for the locality.
· The first debt service payment will not be due until the 2001-2002
fiscal year.
Roanoke City Council is requested to approve a resolution
indicating that Roanoke City desires to participate in the VPSA bond
issue. No further action is required of the City at this time. If the
application is approved by the VPSA board, Council will be requested
to conduct public hearings and perform any other procedural matters
that may be required for participation in the VPSA bond issue.
Preparing Students for Success
Members of Council
Page 2
August 9, 2000
The Roanoke City School Board appreciates the assistance of the
City Administration in preparing the necessary resolution and
documents required for participation in the VPSA bond issue.
Sincerely,
Cindy H. Lee
Clerk of the Board
re
El~c.
CC.'
Ms. Melinda J. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray
Mr. Ken F. Mundy
Mrs. Darlene L. Burcham
Mr. William M. Hackworth
Mr. James D. Grisso
'~~1~ Melinda J. Payne, Chairman Marsha W. Ellison
Sherman P. Lea, Vice Chairman Gloria P. Manns
Charles W. Day Ruth C. Willson
/x,. Roanoke
City School Board P.O. Box 3 45, Roanoke, Virginia 24031 · 540-853-2381
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· Fax: 540-853-2951
August 8, 2000
RESOLUTION REQUESTING THE CITY COUNCIL
OF THE CITY OF ROANOKE, VIRGINIA
TO ISSUE GENERAL OBLIGATION SCHOOL BONDS FOR SCHOOL
PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF
BE IT RESOLVED,
1)
The School Board of the City of Roanoke, Virginia hereby (i) approves certain
capital improvements and additions to the Preston Park Primary School to
construct additional classrooms, make improvements to the heating and
air-conditioning system, replace windows, and expand the library-media center at
an estimated cost not to exceed $1,900,000 (the "Project,'), (ii) authorizes and
approves the filing of an application to the Virginia Public School Authority
("VPSA") seeking interest rate subsidy bond financing in an amount not to exceed
$1,900,000, and (iii) requests that the City Council of the City of Roanoke,
Virginia, (the "City") authorize the City to issue its general obligation school bonds
to be sold to VPSA in an aggregate principal amount not to exceed $1,900,000,
for the purpose of financing a portion of the cost of the Project.
2) This resolution shall take effect immediately by the following recorded vote:
Melinda J. Payne, Chairman
Sherman P. Lea, Vice-Chairman
Charles W. Day
Marsha W. Ellison
Gloria P. Manns
Ruth C. Willson
Brian J. Wishneff
Yea
V
Nay
The undersigned Clerk of the School Board of the City of Roanoke, Virginia hereby
certifies that the foregoing constitutes a true and correct extract from the minutes
of a meeting of the School Board held the 8th day of August, 2000.
WITNESS, my s,i,gnature and seal of the School Board of the City of Roanoke,
Virginia, this ~'~" day of August, 2000.
(SEAL)
Clerk, School rd ~f City of Roanoke, Virginia
Preparing Students for Success
,.~ Melinda J. Payne, Chairman
Sherman P. Lea, Vice Chairman
Charles W. Day
/,,.-Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031
Marsha W. Bison
Gloria P. Manns
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
August 8, 2000
RESOLUTION REQUESTING THE CITY COUNCIL
OF THE CITY OF ROANOKE, VIRGINIA
TO ISSUE GENERAL OBLIGATION SCHOOL BONDS FOR SCHOOL
PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF
BE IT RESOLVED,
1)
The School Board of the City of Roanoke, Virginia hereby (i) approves certain
capital improvements and additions to the Grandin Court Elementary School to
construct additional classrooms, make improvements to the heating and
air-conditioning system, replace windows, and expand the library-media center at
an estimated cost of $1,900,000 (the "Project"), (ii) authorizes and approves the
filing of an application to the Virginia Public School Authority ("VPSA") seeking
interest rate subsidy bond financing in an amount not to exceed $1,900,000,
and (iii) requests that the City Council of the City of Roanoke, Virginia, (the "City")
authorize the City to issue its general obligation school bonds to be sold to VPSA
in an aggregate principal amount not to exceed $1,900,000, for the purpose of
financing a portion of the cost of the Project.
2) This resolution shall take effect immediately by the following recorded vote:
Yea
V
v'
Nay
Melinda J. Payne, Chairman
Sherman P. Lea, Vice-Chairman
Charles W. Day
Marsha W. Ellison
Gloria P. Manns
Ruth C. Willson
Brian J. Wishneff
The undersigned clerk of the School Board of the City of Roanoke, Virginia hereby
certifies that the foregoing constitutes a true and correct extract from the minutes
of a meeting of the School Board held the 8th day of August, 2000.
WITNESS, my signature and seal of the School Board of the City of Roanoke,
Virginia, this ~ day of August, 2000.
(SEAL)
Clerk,
Sch~d o~ City of Roanoke, Virginia
Preparing Students for Success
j Melinda J. Payne, Chairman
Sherman P. Lea, Vice Chairman
Charles W. Day
x-Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031
Marsha W. Ellison
Gloria P. Manns
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
August 8, 2000
RESOLUTION REQUESTING THE CITY COUNCIL
OF THE CITY OF ROANOKE, VIRGINIA
TO ISSUE GENERAL OBLIGATION SCHOOL BONDS FOR SCHOOL
PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF
BE IT RESOLVED,
1)
The School Board of the City of Roanoke, Virginia hereby (i) approves certain
capital improvements and additions to the Garden City Elementary School to
construct additional classrooms, make improvements to the heating and
air-conditioning system, replace windows, install an elevator, and expand the
library-media center at an estimated cost of $2,750,000 (the "Project"), (ii)
authorizes and approves the filing of an application to the Virginia Public School
Authority ("VPSA") seeking interest rate subsidy bond financing in an amount not
to exceed $2,750,000, and (iii) requests that the City Council of the City of
Roanoke, Virginia, (the "City") authorize the City to issue its general obligation
school bonds to be sold to VPSA in an aggregate principal amount not to exceed
$2,750,000, for the purpose of financing a portion of the cost of the Project.
2) This resolution shall take effect immediately by the following recorded vote:
Yea
Nay
Melinda J. Payne, Chairman
Sherman P. Lea, Vice-Chairman
Charles W. Day
Marsha W. Ellison
Gloria P. Manns
Ruth C. Willson
Brian J. Wishneff
v'
The undersigned Clerk of the School Board of the City of Roanoke, Virginia hereby
certifies that the foregoing constitutes a true and correct extract from the minutes
of a meeting of the School Board held the 8th day of August, 2000.
WITNESS, my.r.~gnature and seal of the School Board of the City of Roanoke,
Virginia, this ~' day of August, 2000.
(SEAL)
Clerk, S rd o~ City of Roa--noke, Virginia
Preparing Students for Success
NOTICE OF PUBLIC HEARING ON
PROPOSED BOND FINANCINGS BY THE CITY OF ROANOKE, VIRGINIA
Notice is hereby given that the Council of the City of Roanoke, Virginia (the "Council")
will hold a public hearing, which may be continued or adjourned, as required under applicable
law, at 7:00 P.M. on September 18, 2000, at Ruffner Middle School, 3601 FemcliffAvenue,
S.W., Roanoke, Virginia, in connection with the intention of the Council to consider for passage
a resolution or resolutions approving the issuance by the City of its general obligation bonds (i)
in an amount not to exceed $1,900,000 for the purpose of financing certain capital improvements
in connection with Preston Park Primary School in the City of Roanoke; (ii) in an amount not to
exceed $1,900,000 for the purpose of financing certain capital improvements in connection with
Grandin Court Elementary School in the City of Roanoke; and (iii) in an amount not to exceed
$2,750,000 for the purpose of financing certain capital improvements in connection with Garden
City Elementary School in the City of Roanoke (the foregoing bonds, collectively, the "Bonds").
Any citizen interested in the issuance of the Bonds may appear and be heard.
Given under my hand this 21st day of August, 2000.
Mary F. Parker, City Clerk
Roanoke, Virginia
RKE# 0657905.WPD
C/M: 077826-00026-01
GEORGE J. A. CLEMO
540 983-7728
INTERNET: clcmo(~woodsrogers.eom
WOODS, ROGERS
& HAZI .EGROVE [
Attorneys at Law
August22,2000
By Hand
Martha Plank
Classified Department
The Roanoke Times
P.O. Box 2491
Roanoke, VA 24010
In Re:
City of Roanoke Notices of Public Hearing for:
Preston Park Primary School Bond Financing
Grandin Court Elementary School Bond Financing; and
Garden City Elementary School Bond Financing
Dear Ms. Plank:
I attach a notice of public hearing for three proposed school bond financings by the City of
Roanoke. Please have this legal notice published twice in The Roanoke Times; on August 25, 2000 and
again on September 1, 2000. Once the publication has been completed, please send me an affidavit of
publication as soon as possible. If you have any questions, please do not hesitate to call me. Thank you
for your assistance with this matter.
Enc.
CCi
William X Parsons, Assistant City Attorney, City of Roanoke (w/encl.)
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Schools (w/encl.)
Mary F. Parker, City Clerk, City of Roanoke (w/encl.)
RKE# 0657946.WPD
C/M: 077826-00028-01
E O. Box 14125 / Roanoke, Virginia 24038-4125
10 South Jefferson Street, Suite 1400 / Roanoke, Virginia 24011
540 983-7600 / Fax 540 983-7711
lnternet - mail~}woodsrogers.com
Offices also in Charlottesville, Danville and Richmond, Virginia
NOTICE OF PUBLIC HEARING ON
PROPOSED BOND FINANCINGS BY THE CITY OF ROANOKE, VIRGINIA
Notice is hereby given that the Council of the City of Roanoke, Virginia (the "Council")
will hold a public hearing, which may be continued or adjourned, as required under applicable
law, at 7:00 P.M. on September 18, 2000, at Ruffner Middle School, 3601 FerncliffAvenue,
S.W., Roanoke, Virginia, in connection with the intention of the Council to consider for passage
a resolution or resolutions approving the issuance by the City of its general obligation bonds (i)
in an amount estimated not to exceed $1,900,000 for the purpose of financing certain capital
improvements in connection with Preston Park Primary School in the City of Roanoke; (ii) in an
amount estimated not to exceed $1,900,000 for the purpose of financing certain capital
improvements in connection with Grandin Court Elementary School in the City of Roanoke; and
(iii) -in an amount estimated not to exceed $2,750,000 for the purpose of financing certain capital
improvements in connection with Garden City-Elementary School in the City of Roanoke (~e
foregoing bonds, collectively, the "Bonds"). Any citizen interested in the issuance of the Bonds
may appear and be heard.
Given under my hand this 21 st day of August, 2000.
Mary F. Parker, City Clerk
Roanoke, Virginia
RKE# 0657905.VVPD
C/M: 077826-00026-01
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 22, 2000
File #60-467
Melinda J. Payne, Chairperson
Roanoke City School Board
Roanoke, Virginia
Dear Ms. Payne:
I am attaching copy of Ordinance No. 35022-082100 amending and reordaining certain
sections of the 2000-2001 School Fund Appropriations, providing for appropriation of funds
for the following grants/programs: Title I Local Delinquent Children Grant - $5,940.00;
2000-01 Title VI Class Size Reduction Initiative $541,697.00; 1999-2000 Child
Development Clinic Program - $1,770.00; 1999-2000 Child Special Service Program -
$1,663.00; 1999-2000 Juvenile Detention Program - $4,832.00; and 2000-2001 Alternative
Education Program - $15,636.00. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, August
21,2000.
Mary F. Parker, CMC
City Clerk
MFP:sm
pc:
Dadene I~. Burcham, City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
H:~gendaOO~August 2 l.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of August, 2000.
No. 35022-082100.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
School Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 School Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Education
Title I Local Delinquent 1999-2000 (1) ...........................
Title VI Class Size Reduction Initiative (2-7) ......................
Child Development Clinic 1999-2000 (8) .........................
Child Specialty Services 1999-2000 (9) ..........................
Juvenile Detention Home 1999-2000 (10) ........................
Alternative Education 2000-2001 (11-14) ........................
$134,178,898
127,492
541,697
70,008
65,831
191,178
1,337,017
Revenues
Education
Title I Local Delinquent 1999-2000 (15) ..........................
Title VI Class Size Reduction Initiative (16) .......................
Child Development Clinic 1999-2000 (17) ........................
Child Specialty Services 1999-2000 (18) .........................
Juvenile Detention Home 1999-2000 (19) ........................
Alternative Education 2000-2001 (20) ...........................
$133,254,180
127,492
541,697
70,008
65,831
191,178
1,337,017
1) Compensation of
Teachers
2) Compensatiod of
Teachers
3) Social Security
4) Retirement - VRS
5) Health Insurance
6) Group Life Insurance
(030-060-6173-6554-0121) $ 5,940
(030-060.6254.6000-0121)
(030-060.6254-6000-0201)
(030-060.6254.6000-0202)
(030-060-6254-6000-0204)
(030-060.6254.6000-0205)
407,590
31,180
52,660
32,005
3,262
7) Conventions/
Education
8) Indirect Costs
9) Indirect Costs
10) Indirect Costs
11) Compensation of
Teachers
12) Social Security
13) Retirement - VRS
14) Group Life Insurance
15) Federal Grant
Receipts
16) Federal Grant
Receipts
17) State Grant Receipts
18) State Grant Receipts
19) State Grant Receipts
20) State Grant Receipts
(030-060-6254-6000-0554)
(030-060-6554-6554-0212)
(030-060-6555-6554-0212)
(030-060-6556-6554-0212)
(030-060-6812-6100-0121)
(030-060-6812-6100-0201 )
(030-060-6812-6100-0202)
(030-060-6812-6100-0205)
(030-060-6173-1102)
(030-060.6254-1102)
(030-060.6554-1100)
(030-060.6555-1100)
(030-060-6556-1100)
(030-060-6812-1100)
$ 15,000
1,770
1,664
4,832
12,883
986
1,664
103
5,940
541,697
1,770
1,664
4,832
15,636
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
August 21, 2000
CITY OF ROANOK'E
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room,~ ~,ili::
P. O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
The Honorable Ralph K. Smith, Mayor
The Honorable William H. Carder, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable C. Nelson Harris, Council Member
The Honorable W. Alvin Hudson, Jr., Council Member
The Honorable William White, Sr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
We have reviewed the attached request to appropriate funding for the School Board.
This report will appropriate the following:
$5,940.00 in additional funding for the Title I Local Delinquent Children Grant to
provide transition services to youth exiting the Juvenile Detention Center and youth
entering Youth Haven. The services include drop-out prevention services,
coordination and referral for substance abuse, adolescent health and mental health
services, as well as placement services in appropriate and unique educational
programs designed for youth at risk of school failure. This continuing program is one
hundred percent reimbursed by federal funds.
$541,697.00 for the 2000-01 Title VI Class Size Reduction initiative to provide funds
for the placement of twelve classroom teachers to be placed in grades one through
three throughout the district to reduce class size in those grades so that they are no
larger than eighteen. This continuing program is one hundred percent reimbursed by
federal funds.
$1,770.00 in additional funding for the 1999-2000 Child Development Clinic program
based on the actual expenses of the program. The funds provided for the salary and
expenses of the educational coordinator at the clinic. Expenses for this continuing
program were one hundred percent reimbursed by state funds.
Members of Council
August 21, 2000
Page 2
$1,664.00 in additional funding for the 1999-2000 Child Specialty Service program
based on the actual expenses of the program. The funds provided for the salary and
expenses of the educational coordinator. Expenses for this continuing program were
one hundred percent reimbursed by state funds.
$4,832.00 in additional funding for the 1999-2000 Juvenile Detention program based
on the actual expenses of the program. The funds, provided for the salary and
expenses of the three educational coordinators. Expenses for this continuing program
were one. hundred percent reimbursed by state funds.
$15,636.00 in additional funding for the 2000-2001 Alternative Education program.
The continuing program will provide alternative curriculum and training for high risk
students at the Noel C. Taylor Learning Academy and is funded one hundred percent
by state funds.
We recommend that you concur with this request of the School Board.
Gctor of Finance
/HRH/pac
Darlene L. Burcham, City Manager
William Hackworth, City Attorney
Mary Parker, City Clerk
E. Wayne Harris, Superintendent of City Schools
fRoanoke
Melinda J. Payne, Chairman
Sherman P. Lea, Vice Chairman
Charles W. Day
Marsha W. Ellison
Gloria P. Manns
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
August 9, 2000
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council'
The School Board at its August 8 meeting voted to request the Roanoke
City Council to appropriate the following funds'
$5,940.00 in additional funding for the Title ! Local Delinquent Children
Grant to provide transition services to youth exiting the Juvenile Detention
Center and youth entering Youth Haven. The services include drop-out
prevention services, coordination and referral for substance abuse,
adolescent health and mental health services, as well as placement services
in appropriate and unique educational programs designed for youth at risk of
school failure. This continuing program is one hundred percent reimbursed
by federal funds.
$541,697.00 for the 2000-01 Title V! Class Size Reduction initiative to
provide funds for the placement of twelve classroom teachers to be placed in
grades one through three throughout the district to reduce class size in those
grades so that they are no larger than eighteen. This continuing program is
one hundred percent reimbursed by federal funds.
$1,770.00 in additional funding for the 1999-2000 Child Development
Clinic program based on the actual expenses of the program. The funds
provided for the salary and expenses of the educational coordinator at the
clinic. Expenses for this continuing program were one hundred percent
reimbursed by state funds.
Preparing Students for Success
Members of Council
Page 2
August 9, 2000
$1,664.00 in additional funding for the 1999-2000 Child Specialty
Service program based on the actual expenses of the program. The funds
provided for the salary and expenses of the educational coordinator.
Expenses for this continuing program were one hundred percent reimbursed
by state funds.
$4,832.00 in additional funding for the 1999-2000 Juvenile Detention
program based on the actual expenses of the program. The funds provided
for the salary and expenses of the three educational coordinators. Expenses
for this continuing program were one hundred percent reimbursed by state
funds.
$15,636.00 in additional funding for the 2000-2001 Alternative
Education program. The continuing program will provide alternative
curriculum and training for high risk students at the Noel C. Taylor Learning
Academy and is funded one hundred percent by state funds.
The Board appreciates the approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
cc:
Ms. Melinda J. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr, Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mr. William M. Hackworth
Mr. James D. Grisso
Mrs. Ann H. Shawver (with accounting details)
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 22, 2000
File #53-67-217
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
A briefing with regard to Capital Improvement Program funding for park improvements, was
before the Council of the City of Roanoke at a regular meeting which was held on Monday,
August 21, 2000.
It was the consensus of Council that the briefing be received and filed. Council Member
Carder addressed the need for preparation of an action plan encompassing programs in
City parks, financing, etc.
Sincerely,
Mary F.
City Clerk
MFP:sm
HSAgenda00XAugust 21.wpd
Roanoke City Coun~
Regular Agenda Report
JLIL 31 71:~0
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Briefing - Capital Improvement Program Funding
for Park Improvements
Please reserve space on your 2:00 p.m., agenda for 15 minute briefing regarding the
above subject.
Respectfully submitted,
City Manager
CC~
City Clerk
City Attorney
Director of Finance
Assistant City Manager for Community Development
Darlene's introduction--to City Council 8/21/2000
&This is a briefing regarding the budget for park improvements.
&Beth Poff is vice-chair of the Citizen Advisory Committee for the
Comprehensive Parks & Recreation Master Plan, and Rupert Cutler is a member
of the CAC. They each worked on a subcommittee of the CAC to prioritize the
needed improvements.
;'.Later on the agenda for today is a repor~ for appropriating the funds to
accounts that will allow Parks & Recreation to begin these improvements.
Background - Rupe ' ~ ~.~ ~
1. More than three years a.qo, in May of 1997, Roanoke
citizens approved a bond referendum that included $3.9 million for
city park improvements.
2. More than two years ago, in early 1998, your parks and recreation
staff, together with a citizens' advisory committee appointed by the
city manager, began work on a ne_.,~P,~rks and Recreation
Comprehensive Master Plan. Betl~'r~l I Served on that
committee. One part of the committee's ~e was to identify
what specific p"'~rk improvements should be P_aid for wi..,jtb that 1997
bond issue money. Our committee agreed that it is logical to fi~
what's broken in our parks before building new facilities.
3. The citizens' committee created a bond issue subcommittee to
study the needs, set priorities, and prepare a budget that fell within
the monies available. We did this, presented it to the full
committee and obtained its approval, and briefed the
Neighborhood Partnership Steering Committee. These are our
recommendations:
Needs
First, we reviewe~--'~the Roanoke City Park System'~f~eds~l-hey
are many--too m~; to get into at this time. They inclu-db"a~bitious
steps to--
· construct new recreation centers, family water parks, an
environmental education center and other~upgrades of the
physical infrastructure of our park system,
· protect nativeplants a.nd animals, riverbanks, and wetlands of
th~'"nat~ral, open-spac~'"'~~
· build mor~en~nd
· write a~4_ b(~r~ti0n management plan for the 13,000-acre
Carvins Cove Natural Reserve.
These kinds of things are needed to catch up with the offerings of
other cities our size. But there is no money allocated to do them now.
But a few thin,qsjUSt have to be done s°6n. We will identify them for
you as we discuSs the ~)'~:priority
Priorities
Having reviewed the needs, our bond issue subcommittee created a
priority system for the improvements. There are six categories of
needed work that Bethtwill describe in detail. We agreed that they
belong in this order:/'
1. Safety
2. Accessibility
3. Master Plan initiatives
4. Special Park Project Grants
5. High Impact/High Equity
6. Quality of Recreational Experience
As we worked out th~f this priority listing, we paid particular
attention to what we called EQUITY concerns. It was important to us
that this fix-up work be distributed fairly across the city, so that all
parks in e~are being maintained at the same high level.
Ms. Poff:
Priority 1: Safety- Beth
Our first priority was safety, and our greatest safety concern was for our
youngest citizens.
· Playgrounds
Of the 35 playgrounds in the City, half are older wooden structures that do not
comply to the current guidelines of the Consumer Product Safety Commission.
While these guidelines are not mandatory, they are very useful in highlighting the
hazards present on older equipment. P&R has installed 16 new metal
playgrounds in the last 4 years. We need to finish the job and provide safe places
for our children to play.
& Baseball/softball fields
Lighting on our ball fields is old, outdated, and deteriorated to the point of
concern. Poles are twisted, directing the light incorrectly. Fixtures often do not
provide the lighting levels needed, and sometimes misdirected fixtures lead to
gaps in the lighting.
Turf and infields at some fields are uneven. Players should be able to run without
worrying about having good footing or twisting their ankles.
& Soccer/football fields
~, Athletic courts
Some tennis court surfaces have been made uneven by tree roots growing
underneath. Again, players should be able to concentrate on their game without
having to worry about footing or twisted ankles.
& Hazard tree maintenance
ACRT Inc. of Ohio was contracted in 1999 to survey the conditions of the trees in
various parks. They noted trees that are in poor condition or have branches that
should be removed, and estimated the costs of doing so. Implementing their
recommendations is ~~~ oT ~ne urban forestry crews.
Contracting this work out is needed to make the parks safer and more hazard-
free.
& Other
~, Traffic calming on Wiley Drive
The result of the third public workshop on the future of Wiley Drive was a
decision to reopen it to 2-way thru traffic, with traffic calming measures to
improve pedestrian safety. Traffic calming will include speed humps (not bumps),
pinch points, and median plantings. These have been shown to slow traffic down
and focus driver attention, both of which improve safety for pedestrians and other
park users.
~, Mill race and wheel in Mason Mill Park
The mill race is leaking water very badly, resulting in slippery footing and erosion.
Work is needed to repair the mill race and wheel, repair the erosion, and provide
safe walking areas for park visitors.
~, Lake/channel in Lakewood Park
The channel alongside the lake presents opportunities for tripping and falling
hazards into the channel and into the lake. This should be remedied as soon as
possible.
Priority 2:
Accessibility
The Americans with Disabilities Act was passed in 1991, but many City facilities
do not yet comply with its mandatory guidelines.
& Replacing comfort stations
Several of the park system's restrooms are so old and outdated that they cannot
be renovated to accommodate handicap accessibility. These must be replaced or
removed. We generally expect that most of the new buildings will resemble those
erected in 1999 in Lakewood and Eureka Parks.
· /. Renovating comfort stations
Other restrooms can be renovated by moving partitions, changing flush
mechanisms, and so on. Doing this is a legal requirement.
Priority 3:
Master Plan initiatives
~, Ridgewood Park
The master plan echoed the 1981 plan which found that the areas annexed by
the City in the 1970's were underserved by parks. Ridgewood Park
Neighborhood League helped with a partial solution by offering about 2 acres for
a park, and earlier this year, Council accepted the donation. P&R will work with
the neighborhood to create a master plan for the park and then to develop the
park.
· /. Shadeland Avenue
Following the flood of 1985, the City purchased several flood-ravaged properties
on Shadeland Avenue near Lick Run. The master plan suggested that the best
use of this property is as a neighborhood park. Again, P&R will work with the
neighborhood on the planning and development of this park.
· /. Roanoke River Center
The former transportation museum in Wasena Park is partially renovated to
become an environmental education center.
Priority 4:
Special Park Project Grants
· /,, Neighborhood groups
Neighborhood groups and special interest groups constantly have new ideas for
projects in parks. Many of these are excellent, and P&R would like to help
implement them, but funding is often in short supply. This provides an opportunity
to partner with the groups to do more than either they or we could do
independently.
Examples that we have talked about so far include a BMX track, a disc golf
course, a dog park, memorials, basketball court lights.
· /. Matching money
We have not formalized the grants process yet or the criteria for project selection,
but we have always talked about this as a 1:1 match, with a maximum grant of
$10,000.
Priority 5:
High Impact/High Equity
& Park name/ID signs
P&R has been "imaging up" the parks through various means, not the least of
which is improving the name signs. Compare these older routed signs to the
newer, sandblasted sign, and remember the old saying that "you never get a
second chance to make a first impression."
Now here's the bad news: this is where we run out of money. We'll run the
numbers in a moment, but this is the end of the line. For your information, here
are the projects that we could not fund.
& Picnic shelters
Several of our shelters need to be replaced, and several parks that don't have
shelters should.
& Parking areas
Most of the roads and parking areas in the parks are in poor condition, with pot
holes and uneven paving.
& Site furniture
Benches, picnic tables, trash cans, drinking fountains - some need to be
replaced, and more are needed.
Priority 6: Quality of Recreational Experience
& Athletic field lighting (non-safety)
Where the lighting of our athletic fields does not present a safety concern, it
needs to be upgraded to meet current expectations.
· /, Athletic court lighting
None of the lights at athletic courts is in such condition to present a safety
concern, but most of it is inadequate for today's players.
& Walkways
Restrooms, drinking fountains, playgrounds, athletic courts - many of them are
just stuck out in the middle of the grass and should be connected to each other
and to park entryways by paved walkways and/or trails.
& Athletic field amenities
This includes spectator seating, team seating, outfield fencing, goals,
scoreboards ...
& Athletic court improvements
We said earlier that some of the tennis courts have playing surfaces buckled by
tree roots. Others have lesser problems - cracks, faded stripes, and deteriorated
nets and fencing.
& Landscaping
Parks benefit us not only when we use them - they also benefit us when we walk
or drive past them and see their verdant grass, flowers, autumn leaves, and
openness. Landscaping can improve the view and enhance the presence of the
parks.
Budget: $3,688,369 - Rupe
Beth identified the point at which we ran out of available money. Here
are the details. Remember, the total budget available is $3,688,369.
This breaks out as follows:
$2,746,187 (two and three-quarter million dollars).
This first priority consumes the largest share of the budget. The
items proposed here are essential to the safe, responsible
management of the parks. We believe you have little discretion with
these projects..
2.~A~Cessibility for the disabled:S482,057 (a half-million dollars).
This second priority seems equally urgent and without much
administrative discretion.
Out of the $3.7 million available, $3.2 million in park repairs is
essentially non-discretionary in our view, leaving less than $500,000
for discretionary projects, such as--
Master Plan: $316,250. These three projects answer equity or
geographic-distribution needs identified in the master plan and
respond to immedi~ortunities. Of course the master plan
includes numero~_s_~~esirable projects, needed to catch up
with "benchmark" c~Tes elsewhere, that we cannot touch with the
available money.
4. Special Park Project Grants: $100,000
High Impact/High Equity opportunities: $1,026,605. Funded now:
signs, at $25,875. This leaves about $1 million in high-priority
work going unfunded. ~
Quality of Recreational Experience improvements: $1,445,723.
Not funded now.
The total of theseurlf~unded
again, that do~clude
projects is almost $2.5 million. And
any work to build recreation centers,
system,~atural i~nvironment or extend the
protect the
park
greenway system, k. "'
Action Recommended
1. Today, we ask you t~p~~he 1999 general obligation
bond money earmarked for parks into the 12 accounts listed in
your memo from the city manager. This will allow staff to begin
~i'_~_p~.m_~ntj~r~:~he projects we have outlined for you. Many projects
are small and need only be procured. For others, Staff will return
as necessary with Bid Committee reports for your approval.
2. We have identified $2,446,453 (two and a half million dollars) in
mmediate park fix-u__p__needs. This total will grow as time passes
~oration an~ inflation.
Finally, let me note that th~-ra~ee~greed to by the city
manager's parks and recreation citizens' advisory committee calls for
spending some $27 million on Roanoke's city park system to make it
competitive with other cities its size across the country. The
members of our committee do not feel this is "pie in the sky" but that it
would be a sound investment in the quality of life of our city that will
pay dividends in happy, healthy, and constructively occupied citizens
and a protected environment.
But, as they say, i"first things first"!
Thank you.
Darlene's follow-up
I think it's obvious that the CAC and P&R staff have invested a huge amount of
time and effort into this work.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 22, 2000
File #53-60-67
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35023-082100 amending and reordaining certain
sections of the 2000-2001 Capital Projects Fund Appropriations, providing for the transfer
of $3,688,369.00, for certain park improvements. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 21, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Dadene L. Burcham, City Manager
George C'. Snead, Jr., Assistant City Manager for Community Development
Wanda B. Reed, Acting Director, Parks and Recreation
H:~,Agenda00~tugust 21 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of August, 2000.
No. 35023-082100.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
ADDrooHations
Parks, Recreation, and Cultural
Play Structures (1) ...........................................
Baseball/Softball Field Lighting (2) ..............................
Baseball/Softball Field Improvements (3) .........................
Soccer/Football Field Lighting and Improvements(4) ................
Athletic Court Improvements (5) ................................
Tree Removal (6) ............................................
Special Safety Improvements in Four Parks (7) ....................
Comfort Station Replacement (8) ...............................
Comfort Station Renovations (9) ................................
Master Plan Projects (10) .....................................
Special Park Project Grants (11 ) ................................
Sign Replacement (12) .......................................
$ 8,512,589
782,000
821,215
493,253
164,220
53,188
67,936
'382,375
419,750
62,3O7
316,250
100,000
25,875
Capital Improvement Reserve $ 5,794,557
Public Improvement Bonds - Series 1999 (13) ..................... 7,431,134
1) Appropriated from
1999 Bond Funds
2) Appropriated from
1999 Bond Funds
3) Appropriated from
1999 Bond Funds
4) Appropriated from
1999 Bond Funds
(008-620-9735-9001 )
(008-620-9736-9001)
(008-620-9737-9001)
(008-620-9738-9001 )
782,000
821,215
493,253
164,220
5) Appropriated from
1999 Bond Funds
6) Appropriated from
1999 Bond Funds
7) Appropriated from
1999 Bond Funds
8) Appropriated from
1999 Bond Funds
9) Appropriated from
1999 Bond Funds
10) Appropriated from
1999 Bond Funds
11) Appropriated from
1999 Bond Funds
12) Appropriated from
1999 Bond Funds
13) Parks
(008-620-9739-9001)
(008-620-9740-9001)
(008-620-9741-9001 )
(008-620-9742-9001)
(008-620-9743-9001)
(008-620-9744-9001)
(008-620-9745-9001)
(008-620-9746-9001)
(008-052-9709-9180)
$ 53,188
67,936
382,375
419,750
62,307
316,250
100,000
25,875
(3,688,369)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Rel~rt ~,-~
~,.-- 17 P 2:57
August 21, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Appropriation of Funds for Park Improvements
Background:
Citizens passed a bond referendum in May 1997 that included funds for park
improvements. The recently completed Comprehensive Parks & Recreation Master Plan
process was used to determine needs and set priorities for the Department's operations
for the next 7-10 years, including developing a budget for park improvement funds in the
Capital Improvement Program. A subcommittee of the Citizen Advisory Committee (CAC)
for the Comprehensive Parks & Recreation Master Plan reviewed the City's needs, set
priorities, and developed a recommended budget. The balance for park improvements is
$3,688,369.
Considerations:
The CAC subcommittee outlined the following priority structure, estimated costs, and
budgets:
"Safety issues" include facilities that do not meet current safety guidelines or that
could present an increased possibility of injury, e.g., replacement of wooden
playgrounds and athletic field lighting. (Estimated/budgeted: $2,764,187)
"Accessibility issues": most park restrooms must be renovated, and some must be
replaced. (Estimated/budgeted: $482,057)
"Master Plan initiatives" address particular needs identified in the master plan.
(Estimated/budgeted: $316,250)
"Special park project grants" allow neighborhood and special interest groups to
initiate projects not on the list and receive funding assistance in the form of
matching money. (Budgeted: $100,000)
"High-impact / high-equity projects" will benefit many citizens or will reduce
inequities in the park system. (Estimated: $1,026,605; budgeted: $25,875)"Quality
of recreational experience" includes projects that make the parks more comfortable
or more attractive places to visit and use. (Estimated: $1,445,723; budgeted: $0)
Page 1 of 2
o
Bid Committee reports will
appropriate times.
be presented to Council for consideration at the
Recommended Action:
Transfer $3,688,369 of bond funds from Capital Projects Fund account number
008-052-9709-9180 to the following Park Improvement accounts to be established by the
Director of Finance.
Category
Priority 1. Safety
New playgrounds
Baseball/softball field lighting
Baseball/softball field improvements
Soccer/football field lighting and improvements
Athletic court improvements
Hazard tree maintenance
Special safety improvements
Priority 2. Accessibility
Comfort station replacement
Comfort station renovations
Priority 3. Master Plan initiatives
Master Plan projects
Priority 4. Special park project grants
Special park project grants
Priority 5. High-impact / high-equity projects
Sign replacement
Total appropriation
Appropriation
$ 782 000
$ 821,215
$ 493 253
$164 220
$ 53 188
$ 67 936
$ 382 375
$ 419,750
$ 62,307
$ 316,250
$100,000
$ 25,875
$3,688,369
C~
City Clerk
City Attorney
Director of Finance
City Manager
# O0-436
Page 2 of 2
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H, Eakin
Deputy City Clerk
August 22, 2000
File #289-303-419
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35025-082100 providing for an amendment of the
fees at the Tower Parking Garage, effective August 21, 2000; adoption of fees to be
charged at Shenandoah Parking Lot 1 and Shenandoah Parking Lot 2; and directing
amendment of the Fee Compendium. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, August 21,
2000.
Sincerely,
City Clerk
MFP:sm
Attachment
pc:
David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke,
Virginia 24032
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
H:~gcnda00~August 21 ,wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of August, 2000.
No. 35025-082100.
A RESOLUTION providing for an amendmem of the fees charged at the Tower Parking
Garage, and the adoption of fees to be charged at Shenandoah Parking Lot 1 and Shenandoah
Parking Lot 2; and directing amendment of the Fee Compendium.
WHEREAS, the City has obtained control of 2 parking facilities located in the 100 block of
Shenandoah Avenue and known as Shenandoah Parking Lot 1 and Shenandoah Parking Lot 2; and
WHEREAS, the City wishes to establish the fees to be charged at the 2 parking facilities
mentioned above; and
WHEREAS, the City wishes to amend the fees currently charged at the Tower Parking
Garage so that parking at the Tower Parking Garage will be free starting at 4:00 p.m. instead of 4:45
p.m. as is currently the case and free on Saturdays and Sundays.
THEREFORE, BE IT RESOLVED by the Council of thc'City of Roanoke that:
1. The parking fees for the Tower Parking Garage shall be amended only to the extent
to provide that effective August 21, 2000, parking in the Tower Parking Garage will free of charge
starting at 4:00 p.m. Monday through Friday and free of charge on Saturdays and Sundays, subject
to the City Manager's ability to modify these provisions as set forth below.
2. The parking fees for Shenandoah Parking Lots 1 and 2 shall be in accordance with the
following schedule effective August 21, 2000:
Shenandoah Parking Lots 1 and 2
Parking fees are as set forth below and are on a space available basis with no guarantee of the -
availability of a space.
The parking rates below will be charged between 7 a.m. and 4 p.m., Monday - Friday.
Parking at other times will be free.
Hourly Max. Dailey License to Park Decal Student Rate -
$0.50 $4.00 $10.00/Week $5.00/Week
$35.00/Month $17.S0/Month
$100.00/Qtr. $50.00/Qtr.
$175.00/Sem. $87.50/Sem
3. The city Manager or her designee is hereby authorized to modify or waive the
parking fees for the above parking garage or parking lots for City sponsored events or other special
events, as the City Manager may deem appropriate, all as more particularly set forth in the City
Manager's report to this Council dated August 21, 2000.
4. Any payments of parking fees received more than seven calendar days after such fees
are due may be assessed a $5.00 late fee in addition to the rate charged, as set forth in the above
mentioned report.
5. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, shall be amended to reflect the amendment to the fees to be charged
at the Tower Parking Garage and the new fees to be charged at Shenandoah Parking Lot 1 and
Shenandoah Parking Lot 2.
ATTEST:
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 22, 2000
File #289-303-419
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35024-082100 authorizing Amendment No. 2 to the
contract for management and operation services between the City and AIIright Roanoke
Parking, Inc., dated July 28, 1997, for two parking lots on Shenandoah Avenue, N. W. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, August 21, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke,
Virginia 24032
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
H:~AgendaOOkAugust 21 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of August, 2000.
No. 35024-082100.
AN ORDINANCE authorizing an amendment to the contract for management and operation
services between the City of Roanoke and Allright Roanoke Parking, Inc.(Allright), dated July 28,
1997, regarding certain parking facilities; and providing for an emergency.
WHEREAS, the City entered into a contract dated July 28, 1997, (Comract) with Allright for
management and operation services at certain City owned or eomrolled downtown parking facilities;
and
WHEREAS, the City and Allright desire to amend the Comract to allow for the addition to
the Contract of two parking facilities comrolled by the City that are not now included in the Contract
and to provide for additional Management Fees to Allright for such additional management and
operation services.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. City Council, in accordance with the report of the City Manager to this Council dated
August 21, 2000, hereby approves an Amendment No. 2 to the Contract for management and
operation services between the City and Allright Roanoke Parking, Inc., dated July 28, 1997,
involving certain parking facilities which will provide the following:
A. Two additional downtown Parking Facilities known as Shenandoah Parking Lot 1 and
Shenandoah Parking Lot 2, both located in the 100 block of Shenandoah Avenue, will
be added to the definition of Facilities set forth in the Contract.
B. The term for Allright to provide management and operation services for the 2
additional Parking Facilities mentioned in A will commence on September 1, 2000,
and will end on July 31, 2002, but will be subject to cancellation by the City, with or
without cause, upon 30 days written notice from the City to Allright.
C. For the increase of services mentioned above, Allright will receive an increase in the
Management Fee paid to Allright for a total Management Fee to be paid to Allright
as follows: '
i) September 1, 2000 - July 31, 2001 - increase fi-om $25,934 per month to
$26,850 per month.
ii) August 1, 2001 - July 31, 2002 - increase from $26,712 per month to
$27,655 per month.
D. Should the City terminate Allright's obligations to provide management and operation
services for the 2 Parking Facilities mentioned in A above, the Management Fee
mentioned in C above will be reduced to the lower amount for the remaining term of
the Contract.
E. Allright will be reimbursed by the City for Allright's costs and expenses for necessary
signage and striping of the 2 additional Parking Facilities mentioned in A above.
2. The City Manager and the City Clerk are hereby authorized on behalf of the City to
execute and attest, respectively, the requisite Contract Amendment No. 2 with Allright, said
documents to be in such form as is approved by the City Attorney, and to take such further action
and to execute such other documents as may be necessary to implement Amendment No. 2.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk
Roanoke City Council
Regular Agenda Report
August 21, 2000
Honorable Ralph K. Smith, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Amendment No. 2 to Contract for Management and Operation
Services between the City of Roanoke and AIIright Roanoke
Parking, Inc. and Establish Parking Fees
Background'
On July 28, 1997, the City of Roanoke entered into a 5-year contract for management
and operation services with AIIright Roanoke Parking, Inc. (AIIright) to operate the city's
downtown parking facilities (Contract). The facilities consist of Church Avenue Parking
Garage, Market Square Parking Garage, Century Station Parking Garage, Tower
Parking Garage, Williamson Road Parking Garage, Williamson Road Parking Lot and
the Viaduct Parking Lot. The Contract took effect August 1, 1997. The Contract was
amended by Amendment No. 1 dated May 1, 2000, adjusting the Management Fee to
AIIright in light of a reduction in parking spaces and additional services to be provided
by AIIright. The city is currently in the fourth year of the 5-year contract.
There are two issues regarding the above referenced parking facilities, which will
require Council action. They are outlined below:
Amendment No. 2 to the Contract is necessary to provide management and
operation services for the two parking lots on Shenandoah Avenue that the City of
Roanoke is receiving in exchange for the Viaduct Surface Lot from the Norfolk
Southern Railway Company (NS),
To address the parking situation at the Roanoke Higher Education Center, the City
has reached an agreement with NS to exchange approximately 100 parking spaces
at the Viaduct Parking Lot for a total of approximately 107 parking spaces on two
lots located in the 100 block of Shenandoah Avenue, as shown on Attachment 1 and
called Shenandoah Parking Lots 1 and 2. AIIright will continue to have some
contractual responsibilities at the Viaduct Parking Lot and at the city's request, has
offered a proposal for management and operation services of the two parking lots on
Shenandoah Avenue. The proposal is:
Honorable Ralph K. Smith and Members of City Council
Amendment No. 2 to Management and Operation Services Contract between the City of
Roanoke and AIIright Roanoke Parking, Inc. and Establish Parking Fees
August 21, 2000
Page 2
Term:
Beginning September 1, 2000, and ending July 31, 2002, but
subject to a cancellation by the city upon 30 days written notice to
AIIright.
Management Fee: September 1, 2000 - July 31, 2001, Increase from $25,934 to
$26,850 per month
August 1, 2001 - July 31, 2002, Increase from $26,712 to $27,655
per month
AIIright will be reimbursed for the necessary signage and striping of
the two Shenandoah parking lots. All other terms and conditions
will be the same as in the original Contract, dated July 28, 1997.
Insurance:
AIIright will provide liability insurance coverage as required in the
original Contract.
Maintenance:
AIIright will provide for all routine maintenance of the two lots.
2. Parking Fee for the Tower Parking Garage requires amending as well as
establishment of parking fees for Shenandoah Parking Lots 1 and 2.
Currently, all City owned downtown parking facilities offer free parking after 4:45
p.m. To further assist the Roanoke Higher Education Center, it is proposed that the
Fee Compendium be amended to provide for free parking in the Tower Parking
Garage beginning at 4:00 p.m. effective August 21, 2000.
It is further proposed that the Fee Compendium be amended to establish parking
fees for Shenandoah Parking Lots 1 and 2, effective August 21, 2000, as provided in
Attachment 2.
The City Manager's authority to modify or waive the above parking fees and to
provide for late charges shall be the same as for the other City Parking Facilities
mentioned in the July 28, 1997, Contract between the City and AIIright.
Recommendation:
City Council authorize the City Manager to enter into an Amendment No. 2, to the
Contract between the City of Roanoke and AIIright Roanoke Parking, Inc. dated July 28,
1997, to provide management and operation services for the two parking lots on
Shenandoah Avenue that the City of Roanoke is receiving in exchange for the Viaduct
Surface Lot from the NS; approve the parking rate schedule set out on Attachment 2 for
the Shenandoah Parking Lots 1 and 2; adjust the parking fees at the Tower Parking
Honorable Ralph K. Smith and Members of City Council
Amendment No. 2 to Management and Operation Services Contract between the City of
Roanoke and AIIright Roanoke Parking, Inc. and Establish Parking Fees
August 21, 2000
Page 3
Garage to allow free parking after 4:00 p.m. as summarized above, and amend the Fee
Compendium to reflect the above parking rates and changes, effective August 21,2000.
Respectfully submitted,
City Manager
Report Author: David A. Morgan
# 00- 364
City Clerk
City Attorney
Director of Finance
David A. Morgan, GRTC
ATTACHMENT 1
To August 21, 2000, Council Report Number 00-364
SHENANDOAH PARKING LOTS 1 & 2
3,627,003;
3,625,791
I 1,062,435
Map Width=1,212'
I 1,063,647
ATTACHMENT 2
To August 21, 2000, Council Report Number 00-364
Shenandoah Parking Lots 1 and 2
Parking fees are as set forth below and are on a space available basis with no guarantee of
the availability of a space
The parking rates below will be charged between 7 a.m. and 4 p.m., Monday - Friday.
Parking at other times will be free.
LICENSE TO STUDENT
HOURLY MAX. DALLY PARK DECAL RATE
$0.50 $4.00 $10.O0/Week $5.00/Week
$35.00/Month $17.50/Month
$100.O0/Qtr. $50.O0/Qtr.
$175.00/Sem. $87.50/Sem.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 22, 2000
File #60-67-216-236
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35027-082100 accepting two grants from the
Virginia Department of Historic Resources for rehabilitation and maintenance of Mountain
View Recreation Center, in the amount of $20,000.00, and Buena Vista Recreation Center,
in the amount of $20,000.00. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on August 21, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
H. Alexander Wise, Director, Virginia Department of Historic Resources, 2801
Kensington Avenue, Richmond, Virginia 23221
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Community Development
Wanda B. Reed, Acting Director, Parks and Recreation
HAAg~ndaOO~August 2 l.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of August, 2000.
No. 35027-082100.
A RESOLUTION accepting two grants from the Virginia Department of Historic
Resources for rehabilitation and maintenance of historic properties.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City hereby accepts grants from the Virginia Department of Historic
Resources for rehabilitation and maintenance of Mountain View Recreation Center in the
amount of $20,000.00, and Buena Vista Recreation Center in the amount of $20,000.00, as
more particularly set forth in the August 21,2000, report of the City Manager to this Council.
2. The City Manager is authorized to execute the necessary agreements with the
Commonwealth of Virginia Department of Historic Resources for the City's acceptance of
these grants, upon form approved by the City Attorney.
ATTEST:
City Clerk.
H:~q. ES'~R-Cn-am- HistoricResour ces- Mt. View. Buena Vista-8-21-00
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 22, 2000
File #60-67-216-236
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35026-082100 amending and reordaining certain
sections of the 2000-2001 General and Capital Projects Fund Appropriations, providing for
appropriation and transfer of $40,000.00, in connection with State grants for historic
preservation for the Fishburn House at 714 13th Street, S. W., and for Buena Vista
Recreation Center in Jackson Park, in the total amount of $40,000.00. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, August 21, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Dadene L: Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
Wanda B. Reed, Acting Director, Parks and Recreation
H:~Agenda00L~.ugust 21 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of August, 2000.
No. 35026-082100.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
General and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 General and Capital Projects Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Public Works
Building Maintenance (1) .....................................
Nondepartmental
Transfer to Other Funds (2) ...................................
Capital Proiects Fund
Appropriations
Parks, Recreation and Cultural
Mountain View Recreation Center Improvements (3-4) ..............
Buena Vista Recreation Center Improvements (5-6) ................
Revenues
State Grant - Historic Resources (7-8) .......................... $
Nonoperating $
Transfers from Other Funds (9) ................................
$ 23,339,725
3,537,345
$ 63,301,609
62,744,232
$ 4,864,220
40,000
40,000
40,000
180,000
180,000
1) Maintenance of
Fixed Assets
2) Transfer to Capital
Projects Fund
3) Appropriated from
General Revenue
4) Appropriated from
State Grant Funds
5) Appropriated from
General Revenue
6) Appropriated from
State Grant Funds
7) Historic Resource -
Mountain View
Recreation Center
8) Historic Resource -
Buena Vista
Recreation Center
9) Transfer from
General Fund
(001-440-4330-3057)
(001-250-9310_9508)
(008-620-9750-9003)
(008-620-9750-9007)
(008-620-9751-9003)
(008-620-9751-9007)
(008-008-1234-1263)
(008-008-1234-1264)
(008-110-1234-1037)
$(
40,000)
4O,0OO
20,000
20,000
20,000
20,000
20,000
20,000
40,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council '00
Regular Agenda Report
August 21, 2000
:35
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: State Grants for Historic Preservation
Background:
The Department of Parks & Recreation applied to the Virginia Department of Historic
Resources for two grants of state funding for up to 50% of the costs for rehabilitation
and maintenance of historic properties.
The first grant application request of $47,500 for Mountain View Recreation Center, also
known as the "Fishburn House", 714 13th Street, SW included three items:
1. Structural analysis and maintenance plan $ .15,000
2. Structural repairs 60,000
3. Handicap ramp and restroom 20,000
Total estimated cost $ 95,000
The second grant application request of $40,000 for Buena Vista Recreation Center in
Jackson Park, 1036 Penmar Avenue, SE included four items:
1. Structural analysis and maintenance plan
2. Heating system repair or replacement
3. Floor repair and/or replacement
4. Handicap restroom
Total estimated cost
$15,000
25,000
25,000
15,000
$ 80,000
Grants of $20,000 each were approved by the General Assembly with a 1:1 local match
requirement.
Considerations:
The projects outlined in the grant applications are needed for the responsible
maintenance of the structures as public accommodations. The City must do all or most
of this work regardless of receiving the grant funding.
Page1 of 2
The 50% local match will be provided as in-kind labor and materials by the Building
Services Department. Building Services has undertaken some portions of the work
already and has encumbered funds from its operating budget for the remainder of the
local match. No additional allocations are needed to implement the grant. The structural
analyses can be included in the next phase of the Building Condition Assessment
Program.
The grant funds are reimbursable; therefore, the City must expend the money and
request reimbursement, rather than receiving a cash grant before beginning the work.
Recommended Action:
Accept the $40,000 in grant funds and authorize the City Manager to execute the
necessary agreements with the Commonwealth of Virginia Department of Historic
Resources, in a form acceptable to the City Attorney. Establish receivable accounts in
the Capital Projects Fund.
Appropriate $40,000 in grant funds to two separate project accounts ($20,000 each) to
be established by the Director of Finance in the Capital Projects Fund.
Transfer $40,000 from General Fund accounts 001-440-4330-3057 (Maintenance of
Fixed Assets) to two separate project accounts ($20,000 each) to be established by the
Director of Finance.
Respectfully submitted,
City Manager
DLB/W]'W/ww
c: City Clerk
City Attorney
Director of Finance
# 00-423
PaGe 2 of 2
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 24, 2000
File #67-216-236
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 21, 2000, Council Member Bestpitch inquired if additional funds for structural
improvements for the Fishburn House and Buena Vista Recreation Center are included in
bond funds for park improvements; whereupon, the Assistant City Manager for Community
Development advised that additional resources are budgeted in building maintenance and
operating accounts for this purpose, and he would provide Council with the appropriate
information.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
pc: George C. Snead, Jr., Assistant City Manager for Community Development
C:~VlyFiles~August 21 .wpd
CITY. OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 24, 2000
File #60-236-438
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35028-082100 amending and reordaining certain
sections of the 2000-2001 Grant Fund Appropriations, providing for appropriation of
$5,000.00 for the Rehabilitative Services Incentive Fund Grant- Virginia Association of the
Blind, Inc. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, August 21, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Dadene L. Burcham, City Manager
Barry L. Key, Director, Management and Budget
H:~AgendaOO~August 21 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of August, 2000.
No. 35028-082100.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Health and Welfare $ 3,692,992
Rehabilitative Services Grant FY01 (1-2) ...................... 5,000
Revenues
Health and Welfare $ 3,692,992
Rehabilitative Services Grant FY01 (3) ....................... 5,000
1 ) Fees for Professional
Services
2) Expendable Equipment
<$5,000
3) State Grant Receipts
(035-630-5166-2010) $ 2,000
(035-630-5166-2035) 3,000
(035-630-5166-5166) 5,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
,, ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Rc~70~t
August 21,2000 '00 ! ? ;',, ~ :?
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Appropriation of Funds - Rehabilitative Services Incentive
Fund Grant, G01-023- Virginia Association of the Blind, Inc.
Background:
The Fifth District Disability Services Board (DSB) is responsible to local governments and
serves as a critical resource for needs assessment, information sharing and service
opportunities for citizens with disabilities, their families and the community. The following
jurisdictions in the Fifth Planning District have enacted resolutions establishing their
participation in a regional effort and have appointed a local official to serve: the cities of
Roanoke, Salem, Covington, Clifton Forge; counties of Roanoke, Craig, Botetourt, and
Allegheny and the Town of Vinton. Other members of the DSB include representatives
from business and consumers.
City Council authorized the Director of Finance to serve as fiscal agent for the Fifth
Planning District Disabilities Services Board on September 25, 1995, Resolution No.
32675-092595.
Funds in the amount of $5,000 have been awarded to the Virginia Association of the Blind,
Inc. as the Subgrantee, through the Fifth District DSB by the State Department of
Rehabilitative Services. See Attachment "A".
Recommended action(s):
City Council appropriate $5,000 to grant fund accounts to be established by the Director of
Finance and create a corresponding revenue estimate to provide funding for the Fifth
District DSB as follows: Fees for Professional Services ($2,000) and Expendable
Equipment ($3,000).
City Manager
C:'uMy Documents",MyFilesWAB COUNCIL REPORT.wpd
#00-437
COMMONWEALTH of VIRGINIA
H. Gray Broughton, CRC, CCM Department Of Rehabilitative Services
COMMISSIONER 8004 FRANKLIN FARMS DRIVE
POST OFFICE BOX K 300
RICHMOND, VIRGINIA 23288 . 0300
VOICE: (804) 662-7000
T'r'Y: (804) 862.9040
VOICE - TOLL FREE: 800-552.5019
TTY. TOLL FREE: 800-464-9950
FAX: (804) 662-9532
July 7, 2000
Nelson Malbone
Virginia Association of the Blind, Inc.
2625 Deerfield Crescent
Chesapeake, VA 23321
Dear Mr. Malbone,
Enclosed is the contract for Rehabilitative Services Incentive Fund Grant,
G01-023 awarded to Virginia Association of the Blind, Inc. as the Subgrantee,
through the Fifth Planning District Disability Services Board. This grant outlines the
purpose of the project, the scope of services as defined in the grant proposal, the
reporting and delivery requirements, the grant budget and billing procedures.
In order to finalize this grant, it must be signed by the Subgrantee and the
Fiscal Agent. All odginal signatures must be on the same page. It is the
responsibility of the Subgrantee to obtain the needed signatures, provide each party
with a copy of the grant and retum the original to the Office of Disability Services
Boards at the Department of Rehabilitative Services within 30 days.
The Rehabilitative Sen/ices Incentive Fund Grant utilizes a reimbursement
payment procesa. To ensure ease in billing, pay special attention to Section III.
Method of Payment I Pricina Schedul~ on page 2 and 3 and Section V. ~
and Delivery_ Re0uiremerlt~-on page 3 and 4 of the grant. The approved budget for
the grant is defined in Attachment B, at the end of the grant documenL
~n Equal Opportunity / Affirmiti~e Action Employer
Page 2
July 7, 2000
In order to expedite the billing process, all future correspondence, progress
reports and billing submissions should refer to grant number G01-023. For questions
regarding the grant and the billing process, contact Dina Zanetti at (804) 662-7289
voice/TTY, (800) 552-5019 voice, and (800) 464-9950 TTY.
Congratulations on your grant award. We look forward to working with you
during the FY 2001 grant year.
Sincerely,
Kathry~ A. Hayfield .
Assistant Commissioner
Pc: James D. Gdsso, Fiscal Agent
Clint Collins, DSB Chairperson
Roslyn Kingery, DSB Staff Support
COMMONWEALTH OF VIRGINIA
Rehabilitative Services Incentive Fund
for Persons with Physical and/or Sensory Disabilities
Grant # G01-023
This agreement entered into on Date of Grant, by the Fifth Plannin=_ District
Disability Services Board hereinafter called the "Grantee", Roanoke City, hereinafter
called the "Fiscal Agent", the Vire_inia Association of the Blind. Inc, hereinafter called the
"Subgrantee", and the Commonwealth of Vir_einia. De_oartment of Rehabilitativc
=~..e. J3d.c,..e~ hereinafter called the "Grantor".
WITNESSETH that the Grantee, the Fiscal Agent, the Subgrantee, and the
Department of Rehabilitative Services, in consideration of the mutual covenants, promises
and agreements herein contained, agree as follows:
SCOPE OF SERVICES: The Grantee shall provide transportation to special
events and provide accessible computers and technical support to residents of the Fifth
Planning Distdct Area with visual impairments. These services are to be provided to
citizens of the Commonwealth as set forth in this grant award.
PERIOD OF PERFORMANCE: ~ through
GRANT DOCUMENTS: The grant documents shall consist of this signed grant, the
description or scope of work as outlined in the grant proposal, the general and special
terms, specifications and other data contained herein, together with all written modifications
thereof.
COMPENSATION AND METHOD OF PAYMENT: Reimbursement to Subgrantee
following receipt of proper invoices and documentation as described in Section III and
Budget in Attachment B in the amount of $5,000 with a 9.1% ($500) local match of the total
project dollars.
IN WITNESS THEREOF, the parties have caused this agreement to be duly
executed intending to be bound thereby.
Sulaarantee: .. / ~'t$c~,~ R¢~/~'~' Nelson Malbone
~ ~ Virginia.Association of the Blind, Inc.
2625 Deerfield Crescent
Chesapeake, VA 23321
J~t: ~e/)~,v~¢~, j James D. Grisso
Roanoke City
~z~-"'~ - -~ 215 Church Avenue, SW
Signature Date Roanoke, VA 24011
Department of Rehabilitative Services: H. Gray Broughton, Commissioner
~/~~/~ ~ Department of Rehabilitative Services
8004 Franklin Farms Drive
Richmond, VA 23288
Signatur~'"'-...,,....~ I ",J / ! D~re
Fifth Planning Distdct (VAB) !
G01-023
I1.
This grant, to the Fifth Planning District Disability Services Board, is to
provide transportation to special events and provide accessible computers and
technical support to residents of the Fifth Planning District area with visual
impairments.
TERMS AND CONDITION~
Ao
The grantee assures that the Disability Services Board is operating within
Section 51.5-47 and the Guidelines developed in accordance with the
Code of Virginia. This grant is consistent with the purposes of the
Rehabilitative ,Services Incentive Fund, as specified in Section 51.5-50 of
the Code of Vir_oinia and the Guidelines developed by the Disability
Services Council in accordance with the Code of Virqini~.
Be
The Grantee shall use the funds to~ meet local needs as identified in the
proposal submitted in response to the November 1999 Rehabilitative
Services Incentive Fund Grant Application Package (Attachment A).
III. METHOD OF PAYMENT I PRICING SCHEDULF
The Department of Rehabilitative Services agrees to pay the Grantee via
the Subgrantee funds in the amount of $5,000. This amount provides
total Agency support for costs of the project during the current grant
period.
The' Grantee assures that matching funds in the amount of $500 will be
provided during the grant pedod by the Subgrantee and that such funds
do not originate from the Commonwealth of Virginia. This local match is
9.1% of the total project dollars. The Fiscal Agent shall maintain records
and proof of these expenditures and the documentation forwarded with the
Invoice and Receiving Report (Attachment C) as local match expenditures
occur.
Co
The Department of Rehabilitative Services shall reimburse the Grantee via
the Subgrantee based upon budgeted actual expenses (Attachment B)
and upon receipt of an appropriate Invoice and Receiving Report
(Attachment C) as stated under Reporting and Delivery Requirements.
Any transfer or change to individual approved budgetary items greater
than 5% of the total budget will require prior written request to and
approval by the Office of Disability Services Boards, Department of
Rehabilitative Services.
E. The Department of Rehabilitative Services shall process all invoices for
payment in accordance with the Prompt Payment Act.
Fifth Planning District (VAB) 2
G01-023
Fo
The Department of Rehabilitative Services
sales tax.
shall not reimburse for state
IV.
Invoice and Receiving Reports (Attachment C) shall be submitted by the Fiscal
Agent to:
Office of Disability Services Boards
Attn.: Dina Zanetti
Department of Rehabilitative Services
8004 Franklin Farms Drive
P.O. Box K300
Richmond, VA 23288-0300
Ve
REPORTING AND DELIVERY REQUIREMENT-~
Am
The Subgr.antee / Fiscal Agent shall provide proof of payment (check
number, date and amount) with request for reimbursement to the
Department of Rehabilitative Services.
Be
The Subgrantee / Fiscal Agent shall provide proof of receipt.of equipment
and supplies (invoices, cash register receipts, etc.) with reqdest for
reimbursement.
Ce
The Subgrantee / Fiscal Agent shall provide backup documentation of
services provided, as appropriate, (timesheets; transportation logs that
include date of service, name of consumer, disability, age and cost of trip;
seminar attendance sheets; receipts; etc.) with requests for
reimbursement.
The Subgrantee/Fiscal Agent shall provide documentation identifying the
consumer's disability when services are provided directly to the consumer.
Ee
The Subgr.antee shall comply with the Virginia Public Procurement Act for
the purchase of goods and services, and adhere to approved State rates
for travel, meals, and lodging.
Fe
The Subgrantee / Fiscal Agent Shall submit the Invoice and Receiving
Report with backup documentation monthly for services, and shall submit
the ~ Invoice and Receiving Report and backup
documentation for reimbursement no later than J.~.
Fifth Planning District (VAB)
G01-023
Go
Ho
The Grantee shall provide the Department of Rehabilitative Services with
an interim RSIF Impact Report, Attachment D by December 31, 2000 and
a final RSIF Impact Report, Attachment D of this grant, by June 30, 2001.
Failure to provide all documentation (invoices, cash register receipts,
timesheets, transportation logs, etc.) prior to June 8, 2001, may result in
non-reimbursement to the fiscal agentJsubgrantee.
VI.
EVALUATION CRITERIA
The evaluation of this grant shall be based on the extent to which the Grantee
identified need (as discussed in the proposal, Attachment A) is met. An interim
and final report shall be submitted by the Subgrantee to the Office of Disability
Services Boards at the Department of Rehabilitative Services via the Grantee
and the Fiscal Agent by December 31, 2000, and June 30, 2001. This shall
follow the content and format of the Rehabilitative ,Services Incentive Fund
Impact Form, Attachment D of this grant.
VII.
SPECIAL TERMS AND CONDITION~
AUDIT.' The Grantee/Fiscal Agent hereby agrees to retain all books,
records, and other documents relative to this grant for five (5) years after
final payment, or until audited by the Commonwealth of Virginia,
whichever is sooner. The Department of Rehabilitative Services, its
authorized agents, and State auditors shall have full access to and the
right to examine any of said materials during said period.
Bo
AVAILABILITY OF FUNDS; It is understood and agreed between the
parties herein that the Department of Rehabilitative Services shall be
bound hereunder only to the extent of the funds available or which may
hereafter become available for the purpose of this agreement.
CANCELLATION OF GRANT; The Department of Rehabilitative Services
reserves the right to cancel and terminate this grant, in part or in whole,
without penalty, upon 30 days written notice to the Grantee. Any grant
cancellation notice shall not relieve the Grantee of the obligation to deliver
and/or perform on all outstanding orders issued prior to the effective date
of cancellation.
APPLICABLE LAWS AND COURTS: This grant shall be governed in all
respects by the laws of the Commonwealth of Virginia and any litigation
with respect thereto shall be brought in the courts of the Commonwealth.
The Grantor shall comply with all applicable federal, state and local laws,
rules and regulations.
Fifth Planning District (VAB)
G01-023
4
Eo
ETHICS IN PUBLIC CONTRACTINC,: By signing this grant, the grantee
certify that this grant is made without collusion or fraud and that they have
not offered or received any kickbacks or inducements from any other
contractor , supplier, manufacturer or subcontractor in connection with
their proposal, and that they have not conferred on any public employee
having official responsibility for this procurement transaction any payment,
loan, subscription, advance, deposit or money, services or anything of
more than nominal value, present or promised, unless consideration of
substantially equal or greater value was exchanged.
ANTI-DISCRIMINATION: By signing this grant, the Grantee certifies to
the Commonwealth that it will conform to the provisions of the Federal
Civil Rights Act of 1964, as amended, as well as the Virginia Fair
Employment Contracting Act of 1975, as amended, where applicable, the
Virginians with Disabilities Act; the Americans with Disabilities Act and
Section 11-51 of the Virginia Public Procurement Act which provides:
(In every grant over $10,000 the provisions in 1. and 2. below apply:)
1. Dudng the performance of this grant, the Grantee agrees as
follows:
The Grantee will not discriminate against any employee or
applicant for employment because of race, religion, color,
sex or national odgin, except where religion, sex or national
odgin is a bona fide occupational qualification reasonably
necessary to the normal operation of the Grantee. The
Grantee agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting
forth the provisions of this nondiscrimination clause.
The Grantee, in all solicitations or advertisements for
employees placed by or on behalf of the Grantee, will state
that such Grantee is an equal opportunity employer.
Notices, advertisements and solicitations placed in
accordance with federal law, rule or regulation shall be
deemed sufficient for the purpose of meeting the
requirements of this Section.
The Grantee will include the provisions of 1. above in every
subgrantee or purchase order over $10,000, so that the provisions
will be binding upon each Subgrantee or vendor.
Fifth Planning District (VAB)
G01-023
ATTACHMENT~
A. Rehabilitative Services Incentive Fund Grant Proposal
B. Budget Schedule
C. Invoice and Receiving Report
D. Rehabilitative Services Incentive Fund Impact Form
Fifth Planning District (VAB)
G01-023
6
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August24,2000
File #38-184
SANDRA H. EAKIN
Deputy City Clerk
Ms. Stephanie M. Moon
2201 Tenth Street, N. W.
Roanoke, Virginia 24012
Dear Ms. Moon:
I am enclosing copy of Resolution No. 35029-082100 confirming your appointment as the
Deputy City Clerk of the City of Roanoke, effective September 1, 2000. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, August 21, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director, Real Estate Valuation
H:XAgcnda00L~tugust 21 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of August, 2000.
No. 35029-082100.
A RESOLUTION confirming the appointment of Stephanie M. Moon as the Deputy
City Clerk effective September 1, 2000.
WHEREAS, the City Clerk desires to appoint Stephanie M. Moon as Deputy City
Clerk of the City of Roanoke effective September 1, 2000, to which appointment this'
Council desires to express its consent as required by §24 of the Roanoke City Charter of
1952;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
appointment effective September 1, 2000, by the City Clerk of Stephanie M. Moon as
Deputy City Clerk of the City of Roanoke is hereby approved, ratified and confirmed.
ATTEST:
City Clerk.
H:~,fF-.ASURES~r-moond~. 1
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF; THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-I 145
August15,2000
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
On August 31,2000, Sandra H. Eakin will retire as Deputy City Clerk after more than 28
years of service in the City Clerk's Office.
Section 24 of the Roanoke City Charter provides for the concurrence of Council in the
appointment of a Deputy City Clerk. Therefore, it is requested that Council concur in the
appointment of Stephanie M. Moon as Deputy City Clerk, effective September 1, 2000.
Ms. Moon previously worked in the City Clerk's Office for more than 18 years before
accepting a position at the Department of Parks and Recreation.
Adoption of the attached resolution by Council is respectfully requested.
With kindest personal regards, I am
Sincerely yours,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
H:Wgenda00\Deputy City Clerk.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 24, 2000
File #1-10
Dadene L. Burcham
City Manager
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Ms. Burcham and Mr. Grisso:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 21,2000, Council Member Hudson suggested that $100,000.00 be included in the
fiscal year 2001-02 CMERP to employ high school students to cut weeds and mow grass
on City property.
It was the consensus of Council that the City Manager and the Director of Finance be
requested to study the feasibility of establishing a "rainy day" or stabilization fund for the
City of Roanoke, which will also include a study of the Capital Maintenance and Equipment
Replacement Program and other financial policies previously adopted by Council, for
discussion at Council's Financial Planning Session in February/March 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
pc: Barry L. Key, Director, Management and Budget
H:kAgenda00~August 21 .wpd
DEPARTMENT OF FINANCE
City of Roanoke
August 21, 2000
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
Unaudited Year End Financials - Fiscal Year 2000
Fiscal year 2000 has come to a close, exhibiting relatively strong financial performance. General
property taxes achieved growth of 1.29%, while other local taxes grew 4.90%, reflecting the strength of
the local economy. General property tax revenue growth has been significantly impacted by the increased
portion of personal property revenue funded by the Commonwealth of Virginia, which is recorded in the
Grants-in-Aid Commonwealth revenue category. Inclusive of total personal property tax revenue, revenue
in this category grew 4.1% over FY99. Other revenue categories grew likewise. General Fund revenues
increased 5.15%, achieving 102.35% of budget. The major revenue sources in our revenue estimates are
outlined in the following schedule:
Source
Real Estate Taxes $
Personal Property (Total)
Sales Tax
Utility Taxes
Public Service Tax
Business and Professional License Tax
Transient Room Tax
Bank Stock Tax
Prepared Food & Beverage Tax
All Other Revenues
Total General Fund Revenue $
Amount Over % Over % Growth
(Under) Revised (Under) Over (Under)
Estimate Estimate FY 1999
359,779 0.81% 3.01%
1,028,557 4.69% 5.16%
696,676 4.12% '2.51%
269,641 2.35% 5.70%
341,755 10.11% 9.78%
461,473 4.58% 4.53%
36,857 (2.15%) 14.53%
558,776 62.09% 15.45%
253,125 4.02% 6.65%
153,003 0.25% 6.66%
4,159,642 2.35% 5.15%
Honorable Mayor and Members
City Council
August 21, 2000
Page 2
Expenditure levels remained in line with budget, providing a funding source for FY2001 equipment
needs. The City of Roanoke continues to strive to improve the level of municipal services to its citizens
within a balanced, conservative budget. The City remains focused on providing broad based opportunities
for its citizens as evidenced by the soon to be competed higher education center and the planned
biomedical park, announced this spring. The City maintains a conservative debt posture which is reflected
in our continuing AA bond rating.
Real Estate tax revenues grew approximately 3%, in line with the budget estimate. Personal
property taxes exhibited overall growth of 5.16% since last year and exceeded their estimate by
$1,028,557. Sales taxes, prepared food and beverage tax, Business and Professional Occupational License
(BPOL) tax, and bank stock taxes also exhibited growth.
Unfunded state and federal mandates, City infrastructure needs, additional service needs of citizens,
and ever growing social service needs, combined with limited revenue sources, will continue to challenge
municipalities. To maintain a conservative and sound financial position for the City, we will be required
to continue our endeavor to achieve more effective and efficient methods of operation to meet these
challenges.
The unaudited financial statements are provided to you for planning purposes. The amounts
reported herein may change during the course of our annual external audit.
A discussion of the City's General Fund operations for fiscal year 2000 follows. Our revenue
estimate from all sources was $177,178,184, while actual collections totaled $181,337,826. Total General
Fund revenues collected exceeded the estimate by 2.35%.
Listed on the following page is a five year history of our General Fund revenue estimates compared
to actual revenues.
x,
Honorable Mayor and Members
City Council
August 21, 2000
Page 3
GENERAL FUND
Fiscal Revenue Actual Percent of
Year Estimate Collections Estimate Collected
2000 $177,178,184 $181,337,826 102.35%
1999 170,012,900 172,462,548 101.44%
1998 162,083,043 162,793,039 100.44%
1997 155,523,885 158,485,416 101.90%
1996 147,602,175 150,539,146 101.99%
Some of the most anxiously awaited information at year end is the amount of designated funding
for the Capital Maintenance and Equipment Replacement Program (CMERP). Council adopted Ordinance
number 26292 on December 6, 1982, establishing a reserve of General Fund balance for CMERP.
Computed per the requirements of Ordinance 26292, CMERP for fiscal year 2000 for Schools is
$1,508,691 and for the City is $4,708,412 or 3.41% of General Fund appropriations. The following
allocation has been calculated based on the Revenue Allocation Model developed by the Office of
Management and Budget and used for the adopted budget (see page 15 for details).
General Fund Designated FY 2000 CMERP
City Operations $ 4,708,412
School Operations 1,508,691
Total General Fund CMERP $ 6,217,103
In fiscal year 2000, the City operations generated an additional component of fund balance, which
is the undesignated fund balance in the amount of $603,742. This represents the amount of fund balance
remaining after the reserve for encumbrances, the insurance reserve and the computed CMERP balance.
The computation of this balance is outlined on page 14.
Honorable Mayor and Members
City Council
August 21, 2000
Page 4
General Fund Statement of Revenues
A summary of unaudited revenues by category and the variances between actual collections and
the budgetary estimates may be found on page 19. The following narrative discusses significant revenue
trends for the year.
General Property_ Taxes
This category includes taxes on Real Estate, Personal Property and Public Service Corporations as
well as Penalties and Interest. Actual revenues for this category were $67,491,996, achieving 102.91%
of the budgeted estimate of $65,586,470. Real Estate taxes increased by $1,304,045 since FY99, providing
growth of 3% and in line with budgeted expectations. Personal Property tax revenue included in this
category achieved 105.72% of the budget amount. The revenue estimate for personal property tax included
in this revenue category was reduced from FY99 to appropriately reflect the increased portion of personal
property funded by the Commonwealth, which is included in the Grants-in-Aid Commonwealth revenue
category. From FY99 to FY00, the percentage of personal property tax on personally-owned vehicles,
assessed at $1,001 to $20,000 funded by the state increased from 27.5% to 47.5%. Public Service
Corporation taxes rose $331,639, exceeding budget by 10.11%. Penalties and Interest increased $89,769
from FY99, well in excess of the budgeted level.
Other Local Taxes
This category includes Sales Tax, Utility Tax, Cigarette Tax, Business, Professional, and
Occupational License Tax, Transient Room Tax, Franchise Taxes, Prepared Food and Beverage Taxes and
other miscellaneous local taxes. This category, which serves as one of the best indicators of the strength
Honorable Mayor and Members
City Council
August 21, 2000
Page 5
of the local economy, posted actual collections of $55,751,133, exceeding the budget of $53,562,405 by
4.09%, and providing growth of 4.90% over FY99.
Sales Tax rose $431,107 or 2.51% and exceeded the budgeted amount by 4.12%. Utility Tax
showed significant growth of 5.7% or $631,724 over FY99's lackluster performance. Gas and electric
utility tax revenue was flat in FY99 due to the mild winter and a rate adjustment made to electric bills.
Prepared food and beverage taxes grew almost $408,000 since FY99, exceeding budget by 4.02%.
Business, professional and occupational license tax revenue increased $456,498 or 4.53%, achieving
104.58% of budget. Bank stock tax showed significant growth, increasing $195,264 or 15.45% from
FY99, while cigarette tax continued to decline, falling short of budget by 10.85%.
Permits, Fees and Licenses
This revenue category includes dog licenses, building related fees, various inspection fees and street
opening permits. Revenues in this category increased 10.19% or $76,467 to $827,219, exceeding the
budget of $703,500 by 17.59%. The increase is due to higher than budgeted revenues from electrical,
building, and heating inspection fees, reflecting increased construction activity in FY2000.
Fines and Forfeitures
This category consists of parking tickets and fines collected by various courts. Revenue in this
category was $923,556, an increase of 2.16% or $19,489 from the prior year. Increased general district
court fines, due to an increased case load, were offset by decreased parking ticket fines.
Honorable Mayor and Members
City Council
August 21, 2000
Page 6
Revenue from Use of Money and Property
This revenue category consists of interest earnings and various property rentals. Revenue in this
category is $1,188,918, up 21.11% since the prior year. Rental revenue increased as a result of a billing
to the State for the amount that actual expenditures exceeded projected operating and maintenance costs
for the Commonwealth Building for FY99, as well as the increased monthly rental fee charged to Social
Services for use of the Municipal North building.
Grants-In-Aid Commonwealth
This category is comprised of non-categorical aid (State funded share of personal property,
recordation tax, ABC, wine, rolling stock and rental car tax), shared expenses for Constitutional Offices,
Social Services funding (foster care, day care, welfare payments, employment services, and the
Comprehensive Services Act Programs), and other categorical aid (street maintenance, City Jail Block
Grant, Juvenile Facilities Block Grant, Law Enforcement and Library Grant). Revenues in this category
totaled $49,223,712, exceeding the FY99 total by $5,119,710 or 11.61%. The increase in the current year
is largely due to revenue gains in Non Categorical and Other Categorical Aid from the Commonwealth
which provided growth of $2,319,461 and $2,248,945 respectively since FY99. Revenues from non
categorical aid rose due to the increase in the share of personal property tax revenue funded by the
Commonwealth of Virginia, as noted in the General Property Tax revenue category. Law enforcement
funding provided through House Bill 599 has increased in excess of $2 million, accounting for the
significant increase in other categorical aid. As part of the 1999 General Assembly, the Commonwealth
agreed to adjust funding to reflect the original provision of the bill, resulting in a significant increase in
funding expected in FY2000. The shared expenses and social services revenues included in this category
also increased from FY99.
Honorable Mayor and Members
City Council
August 21, 2000
Page 7
Grants-in-Aid Federal Government
This category consists of funding from the Federal Emergency Management Association (FEMA).
Revenue in this category was $34,308 compared to $34,260 for FY99.
Charges for Current Services
This category includes court fees, refuse collection, weed cutting, emergency medical service,
police fees, fire safety fees, and central service charges. Collections totaled $3,389,436, or 101.78% of
budget.
Miscellaneous Revenue
Revenues included in this category are payments in lieu of taxes from Roanoke Redevelopment and
Housing Authority, sales of surplus property, and other miscellaneous revenues. Revenue in this category
was $297,103, a decrease of 16.2% since FY99. The spring sale of surplus property conducted in FY99
included an unusually large volume of surplus items, and thus produced significantly greater revenue in
the prior year, accounting for the majority of the decrease in this category.
Internal Services
This category represents payments from Enterprise, Internal Service, Agency Funds and third
parties for services provided by the General Fund departments. Services provided include fire safety for
the Airport, billings and collections services for the Water and Sewage Treatment Funds, engineering
services and various other public works services. The category totaled $2,210,445, exceeding its budget
Honorable Mayor and Members
City Council
August 21, 2000
Page 8
by 2.55%. Fire safety and occupational health services billings increased, while engineering and custodial
services declined.
Expenditures
Total expenditures and encumbrances for FY 2000 were $180,358,336 which were $2,911,203 or
1.59% less than City Council had authorized (See page 19). The authorized expenditure budget includes
appropriations of CMERP funds during the year.
increased 3.97% compared to the prior fiscal year.
Total General Fund expenditures and encumbrances
Following is a discussion of variances worthy of note.
General Government expenditures are up 6.95%. The reclassification of costs associated with
the Citizens Service Center to this expenditure category has accounted for a significant portion of this
increase. Previously, the operation of the Citizen's Service Center was portrayed
Communications expenditures in the Public Safety category. Office of Billings and
expenditures rose due to costs associated with the development and implementation of a new utility billing
system. Supply Management expenditures rose as a result of fees related to services for electrical rate
negotiations. Electoral Board expenditures increased due to costs associated with the Presidential primary.
Public Safety expenditures increased 4.61%. Personal service expenditures increased in this
category as a result of increased compensation to public safety employees. CIS charges to Police
Administration also increased due to the implementation of the automated public safety system.
Health and Welfare expenditure growth was held to .36%, or 96.06% of budget, contributing
significantly to the year-end fund balance. Social Service expenditures fell below budgeted expectation
due to decreased demand for child care services budgeted in this category. Comprehensive Services Act
(CSA) expenditures also fell below budget.
as part of
Collections
Honorable Mayor and Members
City Council
August 21, 2000
Page 9
Community Development expenditures rose 22.19%. Economic Development expenditures
increased as a result of costs incurred for an 1-73 economic impact study. In addition, savings in personal
service costs from vacant positions were offset by increased temporary service and office relocation costs.
Community Planning expenditures rose due to increased personal service costs resulting from additional
staff budgeted in this department. Memberships and Affiliations also increased as a result of increased
contributions made to Roanoke Valley Convention and Visitors Bureau and Roanoke Economic
Development Partnership, as well as the additions of contributions to Virginia Amateur Sports, Center in
the Square and New River Valley Commerce Park in the current fiscal year.
Transfer to Debt Service Fund is up 9.33% as budgeted. The FY2000 debt service transfer was
increased to provide funding for the Series 1999 bonds which were issued in October of FY2000.
Transfer to the School Fund increased 5.53%, consistent with the budgeted increase of 2.66%
and the appropriation of $965,462 of CMERP funds allocated to the schools.
School Fund
School Board operations are accounted for as a discretely presented component unit of the City.
The revenues included in this discussion do not include the multi-year Grant Funds, but only those that
comprise the annual (adopted) budget. School Fund revenues totaled $97,824,394, slightly under the
estimate of $97,975,376. A recent history of School Fund revenue estimates compared to actual revenues
follows.
Honorable Mayor and Members
City Council
SCHOOL FUND
August 21, 2000
Page 10
Fiscal Revenue Actual Percent of
Year Estimate Collections Estimate Collected
2000 $97,975,376 $97,824,394 99.85%
1999 92,726,135 92,915,221 100.20%
1998 87,792,494 88,104,376 100.36%
1997 84,588,513 84,956,609 100.39%
1996 79,217,171 79,699,461 100.61%
The amounts shown for FY2000 are unaudited and may change slightly in the course of our
external audit. They are being reported to you for informational and planning purposes.
The School Board will receive a portion of the General Fund CMERP, per the requirements
established in Ordinance No. 26292, and also retain the CMERP generated in the School Fund. This is
consistent with the method of allocating CMERP between the City and School Administration in prior
Designated CMERP for FY2000
School Share of General Fund CMERP
$1,508,691
School Fund CMERP
511,648
Total School CMERP
$ 2,020,339
School Fund Statement of Revenues
Shown on page 20 is a summary of the major categories of revenues and the specific variances
between actual (unaudited) and estimated. Following are some brief comments on the variances in major
revenue categories.
Honorable Mayor and Members
City Council
August 21, 2000
Page 11
State Sales Tax
State sales tax totaled $8,709,580, which was over its estimate of $8,638,640 by $70,940 or. 82%.
This revenue grew by 2.87% since last year.
Grants-In-Aid Commonwealth
This category includes Basic State Aid, Special Education, Summer Schools, Vocational Education,
At-Risk Children, Fringe Benefit Reimbursement, Disparity Incentive and several smaller revenue sources.
Revenues in this category totaled $38,968,781, 5.96% above FY99. Summer School revenue exceeded
budget by $63,523. Disparity incentive funding and basic state aid revenue, which increased from the prior
year, fell below the budget. Foster Home Children revenues exceeded the budget amount by $40,892. The
other major revenues in this category were generally close to the estimates.
Grants-In-Aid Federal Government
The largest revenue source in this category is School Food Aid. Total revenue collected in this
category was $2,895,226, an increase of 4.53% over FY99. The increase in revenue in this category is due
to an increase in the number of students qualifying for federal meals assistance.
Charges for Services
Major sources of revenue in this category are tuition, cafeteria receipts, and reimbursement for
transportation for special trips. Revenues for the category totaled $3,449,446, and were 7.25% over the
estimate. Funding for special education rose as a result of an increase in the number of placements from
other school districts in the City operated portion of the regional special education program. Special
transportation trips revenue increased as a result of additional funding provided for transportation for
Honorable Mayor and Members
City Council
August 21, 2000
Page 12
Magnet schools and Title I transportation programs.
providing positive variance.
Cafeteria receipts also exceeded their estimates,
Transfers from General Fund
Local funding from the General Fund totaled $43,801,361 and included the School share of eligible
local taxes. Funding from the General Fund increased $2,293,671 since FY99 but fell short of the
budgeted $43,924,676 by $123,315. The school budget was not amended when additional funding of
$162,069 was provided due to increased local tax estimates, nor was it decreased $285,384 for additional
costs associated with the school share of CSA expenditures.
Expenditures
Expenditures and encumbrances in the School Fund (excluding special purpose grants) totaled
$100,007,445, leaving an unobligated balance of $658,721. It is important to note that the authorized
expenditure budget includes appropriations from CMERP during the fiscal year. CMERP appropriations
and budgeted revenue provide sufficient funding in total for expenditures and encumbrances during the
year.
A detailed analysis of the Enterprise Funds will be included with the annual financial report.
We would like to reiterate that the General and School Fund figures discussed within this report
are unaudited and subject to change during the course of our external audit. We would also like to thank
City Council, the administration, and especially the dedicated staff of the Department of Finance for their
support throughout fiscal year 2000. We would be pleased to answer questions that Council may have.
Director of Finance
Honorable Mayor and Members
City Council
August 21, 2000
Page 13
JDG:s
Attachments
C~
Darlene L. Burcham, City Manager
James D. Ritchie, Deputy City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
George C. Snead, Jr., Assistant City Manager for Community Development
Kit B. Kiser, Assistant City Manager for Operations
E. Wayne Harris, Superintendent, Roanoke City Schools
Richard L. Kelley, Assistant Superintendent for Operations
Barry L. Key, Director of Management and Budget
Jesse A. Hall, Deputy Director of Finance
Ann H. Shawver, Manager of Accounting Services
City of Roanoke, Virginia
Calculation of General Fund Fund Balance
June 30, 2000
Unaudited
General Fund Increase in Fund Balance
General Fund Revenues In Excess of Budgeted Amounts
General Fund Unobligated Appropriations
Total Increase in Fund Balance
Less: Reserve for Uninsured Claims
Total General Fund Fund Balance
$4,159,642
2,911,203
7,070,845
(250,000)
$6,820,845
Maximum Amount Permitted for CMERP, see page 6
School Fund CMERP Allocation, see page 7
City CMERP Alloction
$6,217,103
(1,508,691)
$4,708,412
Total General Fund Fund Balance from Above
CMERP
Undesignated Fund Balance
$6,820,845
(6,217,103)
$603,742
14
City of Roanoke, Virginia
Calculation of General Fund CMERP to Allocate to the School Board
June 30, 2000
Unaudited
Local Taxes
General Property Taxes
Other Local Taxes
Total Local Taxes
$72,476,686
55,751,133
128,227,819
Less: Local Taxes Dedicated for Specific Purposes
Current Downtown District Real Estate Tax
Delinquent Downtown District Real Estate Tax
Current Williamson Road District Real Estate Tax
Delinquent Williamson Road District Real Estate Tax
Downtown District Public Service Tax
Utility Consumer Tax Dedicated to Roanoke River Flood Reduction
Telephone Surcharge (E911) Taxes
Cable TV Franchise Tax Dedicated to Local Government Access Channel
Cigarette Tax to Support Debt Service of Bonds Issued for
Jail and Juvenile Detention Home
Motor Vehicle License Tax to Support Debt Service of Bonds Issued for
Jail and Juvenile Detention Home
Cigarette Tax for COPE Team and Convention and Visitor's Bureau
Transient Room Tax to Support Convention and Visitors Bureau
Delinquent Real Estate Taxes Dedicated to Support Tax Sale
Telecommunications Right of Way Use Fee Dedicated to Paving
Capital Grant to Convention and Visitor's Bureau
Net Local Taxes
School Percentage Share of Local Taxes
School Share of Local Taxes
Other Adjustments:
Deduct School Portion of CSA Program
Deduct Interest Earnings
Add Funding for Pre-School Initiative
Net School Transfer
Less: FY00 Local Funding Provided to School Board
Allocation of CMERP to School Board
(191,175)
(3,414)
(56,428)
(4,384)
(25,070)
(808,000)
(1,154,101)
(170,669)
(305,000)
(325,000)
(501,429)
(200,000)
(50,000)
(256,401)
(96,500)
124,080,248
36.42%
45,190,026
(850,191)
(200,000)
204,755
44,344,590
(42,835,899)
$1,508,691
Percentage share based on Revenue Allocation Model developed by the
Office of Management and Budget.
15
City of Roanoke, Virginia
Summary of School Board CMERP
June 30, 2000
Unaudited
School Fund CMERP Allocation
School Fund Revenues Less Than Budgeted Amoums
School Fund Unobligated Appropriations
Add: Decrease in Workers' Comp Trust Fund
Total School Fund CMERP Allocation
General Fund CMERP Allocation, see page 7
Total School CMERP
($150,982)
658,721
3,909
511,648
1,508,691
$2,020,339
16
City of Roanoke, Virginia
Capital Maintenance and Equipment Replacement Reserve (CMERP)
Per Ordinance 26292
Total General Fund Budget FY00
Less: General Fund Transfer to Debt Service
Maximum Designated CMERP Reserve
$183,269,539
10%
18,326,954
(12,109,851)
$6,217,103
17
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
JUNE 30, 2000
Balance July 1, 1999
Ordinance
Number Date
CMT 251 07/02/99
34402 07/19/99
34446 08/16/99
CMT 295 09/15/99
34497 10/04/99
CMT 299 10/05/99
C MT 309 11/23/99
CMT 312 11/28/99
CMT 699 12/13/99
CMT 715 01/20/00
Department
Cultural Services Committee
Supply Management
Transfer to Grant Fund
Emergency Services
Memberships and Affiliations
City Council
Transfer to Grant Fund
City Council
City Manager
City Manager
CMT 717 01/28/00 Personnel
34660 02/07/00
Transfer to Capital Projects Fund
34668 02/07/00 Snow Removal
CMT 330 02/09/00 City Council
CMT 332 03/17/00 City Council
34716 03/20/00
CMT 768 04/09/00
CMT 350 05/08/00
CMT 352 05/03/00
34808 05/15~00
34809 05/15~00
34850 06/05/00
Economic Development
Memberships and Affiliations
General Distdct Court
Parks and Grounds Maintenance
Various
Transfer to Capital Projects Fund
Transfer to Capital Projects Fund
Balance June 30, 2000
Puroose
Sister Cities Program
Fee Proration Governmental Electric
Rate Negotiations
Local Match for Office on Youth
Installations of Amateur Radio
Antennas for Y2K Preparation
Virginia's First Regional Industrial
Facilities Authority
Reimbursement of Interviewee
Travel Expenses
Transfer to Grant Fund for Regional
Drug Prosecutor
Reimbursement of Interviewee
Travel Expenses
Reimbursement of Travel Expenses
Prior to Employment Date
Community Relations Task Force
Workshop and City Manager's
Rent Reimbursement
Diversity Awareness Training
Classes
Public Works Service Center
Environmental Settlement (DEQ)
Purchase of Chemicals
Christmas in April Sponsorship
Professional Services of Legislative
Liaison
Lease of Office Space
Middle School Learning Center Pilot
Digital Wiring for CAT5 Project
Extended Contract for Grass Mowing
Unused Salary Lapse
Public Works Service Center
Commitments
Downtown Outlook Update
$420,244
(2,500)
(33,675)
(6,293)
(2,500)
(27,500)
(5,000)
(12,560)
(2,000)
(2,000)
(7,054)
(7,700)
(125,000)
(42,450)
(2,0oo)
(10,712)
(16,924)
(7,200)
(17,005)
(15,ooo)
45,940
(74,007)
(47,104)
18
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
STATEMENT OF REVENUE
(UNAUDITED)
Year to Date for the Period
July I - June 30 July 1 - June 30 Percentage
1998-99 1999-00 of Change
$66,635,642 $67,491,996 1.29 %
53,145,732 55,751,133 4.90 %
750,752 827,219 10.19 %
904,067 923,556 2.16 %
981,664 1,188,918 21.11%
44,104,002 49,223,712 11.61 %
34,260 34,308 0.14 %
3,381,998 3,389,436 0.22 %
354,518 297,103 (16.20) %
2,169,913 2,210,445 1.87 %
$172,462,548 $181,337,826 5.15 %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$65,586,470 102.91%
53,562,405 104.09%
703,500 117.59%
957,807 96.42%
1,047,040 113.55%
49,483,502 99.47%
34,260 100.14%
3,330,300 101.78%
317,500 93.58%
2,155,400 102.55%
$177,178,184 102.35%
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Year to Date for the Period
Current Fiscal Year
July I - June 30 July 1 - June 30 Percentage Unencumbered
1998-99 1999-00 of Change Balance
$10,498,143
4,402,439
41,932,391
22,756,334
25,400,189
4,464,482
2,747,072
11,075,927
41,507,690
8,685,809
$173,470,476
$11,228,111
4,592,552
43,864,439
22,595,208
25,492,706
4,515,884
3,356,629
12,109,851
43,801,361
8,801,595
$180,358,336
Percent of
Revised Budget
Appropriations Obligated
6.95 % $102,070 $11,330,181 99.10%
4.32 % 95,222 4,687,774 97.97%
4.61% 613,144 44,477,583 98.62%
(0.71) % 715,642 23,310,850 96.93%
0.36 % 1,046,823 26,539,529 96.06%
1.15 % 62,391
22.19 % 87,225
4,578,275 98.64%
3,443,854 97.47%
9.33 %
5.53 %
1.33 %
3.97 %
188,686
$2,911,203
12,109,851 100.00%
43,801,361 100.00%
8,990,281 97.90%
$183,269,539 98.41%
19
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
STATEMENT OF REVENUE
(UNAUDITED)
Year to Date for the Period
July 1 - June 30
1998-99
$8,466,593
36,778,068
2,769,877
3,392,993
41,507,690
10,805,451
$103,720,672
July I - June 30
1999-00
$8,709 580
38,968 781
2,895 226
3,449 446
43,801 361
13,153 134
$110,977 528
Percentage
of Change
2.87 %
5.96 %
4.53 %
1.66 %
5.53 %
21.73 %
7.00 %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$8,638,640 100.82%
39,280,160 99.21%
2,915,599 99.30%
3,216,301 107.25%
43,924,676 99.72%
13,153,134 NA
$111,128,510 99.86%
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Year to Date for the Period
July 1 - June 30
1998-99
$67,790,840
3,392,240
3,343,972
9,115,670
4,085,774
2,261,427
4,145,861
10,805,451
July 1-June 30
1999-00
$70,954,034
3,676,378
3,650,118
9,704,347
4,162,997
3,079,391
4,780,180
13,153,134
Percentage
of Change
Current Fiscal Year
Unencumbered
Balance
4.67 % $258,643
8.38 % 291
9.16 % 9,783
Percent of
Revised Budget
Appropriations Obligated
$71,212,677 99.64%
3,676,669 99.99%
3,659,901 99.73%
$104,941,235
$113,160,579
6.46 % 221,064 9,925,411 97.77%
1.89 % 126,186 4,289,183 97.06%
36.17 % 42,754 3,122,145 98.63%
15.30 % - 4,780,180 100.00%
21.73 % 13,153,134 NA
7.83 % $658,721
$113,819,300 99.42%
20
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JUNE 30, 2000
(UNAUDITED)
General Government
Education
Flood Reduction
Economic Development
Community Development
Public Safety
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$9,406,117 $5,327,703 $4,078,414 $316,504 $3,761,910
2,500,000 2,250,000 250,000 250,000
14,209,396 8,071,816 6,137,580 59,428 6,078,152
20,524,441 13,846,893 6,677,548 825,163 5,852,385
2,666,145 1,024,795 1,641,350 534,407 1,106,943
11,376,733 6,805,852 4,570,881 3,670,578 900,303
4,623,448 3,402,060 1,221,388 879,606 341,782
26,222,594 21,317,372 4,905,222 1,896,579 3,008,643
1,925,690 550,445 1,375,245 349,778 1,025,467
4,204,160 2,411,032 1,793,128 981,578 811,550
12,190,128 12,190,128 12,190,128
$109,848,852 $65,007,968 $44,840,884 $9,513,621
$35,327,263
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JUNE 30, 2000
(UNAUDITED)
Education
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding
Budget To Date Balance Encumbrances
$31,585,697 $24,882,895 $6,702,802 $5,864,321
1,926,271 1,926,271
$33,511,968 $24~882~895 $8~629,073_ $5~884,321
Unobligated
Balance
$818,481
1,926,271
$2,744,752
21
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 12 MONTHS ENDING JUNE 30, 2000
(UNAUDITED)
Interest Revenue:
Interest on Bond Proceeds
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government:
FEMA - Garden City Hazardous Mitigation
FEMA- Regional Mitigation Project
Commonwealth:
Governor's Opportunity Fund -
Johnson and Johnson
VDES - Garden City Hazardous Mitigation
Virginia Transportation Museum - ISTEA
Project Impact
Public Works Service Center
Virginia Western Community College-Signals
Second Street/Wells/Gainsboro Project
Roadway Safety Improvements
VDES - Regional Mitigation Project
Second Street Entrance - Coca Cola
Total Intergovernmental Revenue
Revenue from Third Parties:
First Union Penalty Payment
Roanoke Valley Detention Commission
A & M Enterprises - Land Sale
Norfolk Southern - Hunter Viaduct
InSystems Incorporated - Land Sale
Contribution from the Estate of Lenore Wood
Serenity Funeral Home - Land Sale
118 Campbell Avenue- Land Sale
Mill Mountain Visitors Center - Private Donations
Total Revenue from Third Parties
Other Revenue:
General Obligation Bond Proceeds - Series 1999
Transfers from Transportation Fund
Transfers from Debt Service Fund
Transfers from Grant Fund
Transfers from General Fund
Total Other Revenue
Total
FY2000
$1,595,255
903,007
2,498,312
92,935
364,186
79,270
349,224
17,340
37,500
940,455
10,800
950,000
13,525
39,045
51,002
20,000
42,000
1,126,422
27,038,000
293,000
800,000
131,500
4,680,598
32,943,098
$37,508,287
FY1999
$951,006
744,169
1,695,175
398,936
2,000,000
38,334
71,503
26,283
100,000
109,150
2,744,206
6,000
700,000
350,240
1,056,240
727,845
4,115,837
4,843,682
$10,339,303
22
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 12 MONTHS ENDING JUNE 30, 2000
(UNAUDITED)
Operating Revenues
FY 2000 FY1999
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Roanoke
County of Botetourt
County of Bedford
Customer Services
Charges for Services
$3,424,287 $3,106,479
3,185,671 2,932,212
234,613 234,589
22,172 21,570
24,150 13,888
1,621,092 1,584,037
198,609 131,444
38,119 5,802
562,617 422,648
3,131,326 3,309,427
Total Operating Revenues
12,442,656 11,762,096
Operating Expenses
Personal Services
Operating Expenses
Depreciation
4,157,670 3,892,561
5,471,254 4,230,459
1,815,163 1,550,135
Total Operating Expenses
11,444,087 9,673,155
998,569 2,088,941
Operating Income
Nonoperating Revenues (Expenses)
Transfer from General Fund
Interest on Investments
Rent
Miscellaneous Revenue
Sale of Land
Loss on Disposal of Fixed Assets
Interest and Fiscal Charges
25,000 -
381,691 394,795
77,031 59,446
28,155 22,481
- 325,000
- (569)
(1,220,015) (1,254,419)
Net Nonoperating Expenses
(708,138)
(453,266)
$1,635,675
Net Income $290,431
Effective July 1, 1999, the Utility Line Services Fund was combined with the Water Fund.
Pdor year balances have been restated to enhance comparability.
23
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 12 MONTHS ENDING JUNE 30, 2000
(UNAUDITED)
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and fiscal charges
Miscellaneous Revenue
Loss on Disposal of Fixed Assets
Total Nonoperating Revenues
Net Income
FY 2000
$7,262,271
833,829
139,051
864,740
142,025
176,988
79,531
9,498,435
1,867,311
5,733,551
1,176,716
8,777,578
720,857
411,102
10,683
(4,747)
417,038
$1,137,895
FY 1999
$7,387,355
761,141
129,612
550,824
110,708
141,615
101,891
9,183,146
1,800,106
5,575,660
971,478
8,347,244
835,902
587,875
(197)
25,234
(4,382)
608,530
$1,444,432
24
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 12 MONTHS ENDING JUNE 30, 2000
(UNAUDITED)
Operating Revenues
FY 2000
Rentals
Event Expenses
Admissions Tax
Parking Fees
Commissions
Display Advertising
Electrical Fees
Novelty Fees
Facility Fees
Charge Card Fees
Other
$638,707
272,234
310,291
232,573
1,014,083
57,172
20,394
69,302
38,011
55,120
12,826
Total Operating Revenues
2,720,713
Operating Expenses
Personal Services
Operating Expenses
Depreciation
1,368,286
1,711,262
446,985
Total Operating Expenses
3,526,533
(805,820)
Operating Loss
Nonoperating Revenues (Expenses)
Transfer from General Fund
Interest on Investments
Miscellaneous
Loss on Disposal of Fixed Assets
958,403
64,273
(23,431)
Net Nonoperating Revenues
999,245
$193,425
Net Income (Loss)
FY1999
$610,332
202,796
248,628
230,459
275,718
1,200
14,140
60,670
43,093
13,203
1,700,239
1,164,322
1,337,880
404,315
2,906,517
(1,206,278)
858,771
71,540
1,706
(25,372)
906,645
($299,633)
25
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 12 MONTHS ENDING JUNE 30, 2000
(UNAUDITED)
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Transfer from General Fund
Transfer to Capital Projects Fund
Operating Subsidy for GRTC
Capital Subsidy for GRTC
Miscellaneous
Net Nonoperating Expenses
Net Loss
FY 2000
$326,240
402,120
194,891
424,307
361,632
69,614
1,778,804
676,030
541,434
1,217,464
561,340
18,535
(542,955)
766,358
(293,000)
(537,089)
10,116
(578,035)
($16,695)
FY 1999
$298,128
408,767
179,862
421,276
316,529
65,164
1,689,726
716,407
540,077
1,256,484
433,242
16,273
(548,095)
1,214,506
(1,028,260)
(200,000)
6,022
(539,554)
($106,312)
26
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 12 MONTHS ENDING JUNE 30, 2000
(UNAUDITED)
Operating Revenues
Conference Center
Total Operating Revenues
Operating Expenses
Commission
Conference Center
Total Operating Expenses
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Interest on Investments
Rent, Taxes, Insurance, and Other
Net Nonoperating Revenues (Expenses)
Net Income (Loss) Before Depreciation
Depreciation Expense/Replacement Reserve
Net Income (Loss)
Notes to Financial Statement:
(1)
(2)
FY 2000
COMMISSION (1)
CONFERENCE
CENTER (2)
$ $ 2,846,874 $
TOTAL
2,846,874
2,846,874
2,846,874
FY 1999
$ 3,041,006
3,041,006
665,615 - 665,615 320,591
2,352,778 2,352,778 2,529,925
665,615 2,352,778 3,018,393 2,850,516
(665,615) 494,096 (171,519) 190,490
175,000 175,000
175,000 175,000
55,723 55,723
(121,365) (121,365)
405,723 (121,365) 284,358
(259,892) 372,731 112,839
492,147 142,344 634,491
($752,039) $230,387 ($521,652)
The column entitled "Commission" represents Commission activity in the City's financial records.
175,000
175,000
45,096
(106,095)
289,001
479,491
557,909
($78,418)
The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree Management.
27
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 12 MONTHS ENDING JUNE 30, 2000
(UNAUDITED)
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest Revenue
Transfer From Other Funds
Loss on Disposal of Fixed Assets
Miscellaneous
Net Nonoperating Revenues
Net Income (Loss)
TOTALS
Department
of Materials Management Fleet Risk
Technology Control Services Management Management FY 2000 FY 1999
$3,641,492 $194,097 $128,478 $3,116,164 $7,651,360 $14,731,591 $13,888,297
3,641,492 194,097 128,478 3,116,164 7,651,360 14,731,591 13,888,297
1,806,352 108,320 27,510 1,206,337 191,598 3,340,117 3,293,433
913,748 19,391 120,021 928,992 7,992,986 9,975,138 8,796,086
944,045 2,555 21,869 1,846,081 2,814,550 2,211,581
3,664,145 130,266 169,400 3,981,410 8,164,584 16,129,805 14,301,100
(22,653) 63,831 (40,922) (865,240) (533,224) (1,398,214) (412,803)
217,565 12,719 86,387 570,391 887,062 754,941
810,929 497,230 283,208 1,591,367 2,030,527
(601) (601) (59,437)
60,366 46,829 107,195
1,088,860 59,548 583,016 853,599 2,585,023 2,726,031
$1,066,207 $63,831 $18,626 ($282,230) $320,375 $1,186,809 $2,313,228
Effective July 1, 1999, the Utility Line Services Fund has been combined with the Water Fund instead of being included on this
statement as an Internal Service Fund. Prior year balances have been restated to enhance comparability.
28
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JUNE 30, 2000
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED JUNE 30, 2000
BALANCE AT BALANCE AT BALANCE AT
FUND . MAY 31, 2000 RECEIPTS DISBURSEMENTS JUN 30, 2000 JUN 30, 1999
GENERAL $15,138,842.18 $17,701,523.88 $14,719,995.86 $18,120,370.20 $8,515,568.08
WATER 7,703,613.84 529,788.40 195,580.78 8,037,821.46 8,471,408.57
SEWAGE 7,198,575.11 2,219,024.29 2,355,446.52 7,062,152.88 9,211,579.10
CIVIC CENTER 1,138,465.57 588,876.91 187,241.95 1,540,100.53 1,279,986.18
TRANSPORTATION 571,911.37 161,551.25 69,696.50 .663,766.12 206,337.39 ~
i CAPITAL PROJECTS 46,247,592.38 1,248,623.88 636,299.19 46,859,917.07 33,672,573.32
I CONFERENCE CENTER 1,040,980.17 2,927.47 112,587.32 931,320.32 984,819.09
i JUVENILE DETENTION 4,687,949.63 27,618.13 491,173.72 4,224,394.04 2,814,534.15
!DEBT SERVICE 12,148,797.36 56,105.32 3.94 12,204,898.74 11,160,688.47
CITY INFORMATION SYSTEMS 4,304,587.91 286,542.45 200,052.56 4,391,077.80 4,849,754.83
MATERIALS CONTROL 2,211.92 126,189.84 160,313.13 (31,911.37) (43,561.905
MANAGEMENT SERVICES 251,807.86 24,059.69 26,687.39 249,180.16 206,817.93 i
FLEET MANAGEMENT 1,361,558.65 60.51 337,686.22 1,023,932.94 1,809,465.591
i PAYROLL (10,585,632.88) 13,820,179.76 14,018,846.37 (40,784,299.49) (6,537,903.92)~
!RISK MANAGEMENT 11,117,542.46 502,041.19 527,274.30 11,092,309.35 10,345,271.49 i
:HIGHER EDUCATION AUTH 0.00 0.00 0.00 0.00 4,459,372.52'
PENSION (372,422.38) 2,432,071.67 1,007,861.04 1,05t,788.26 1,322,159.36
:SCHOOL FUND 6,996,152.30 8,077,195.56 6,030,391.23 9,042,956.63 10,989,494.31.
i SCHOOL CAPITAL PROJECTS 2,072,545.70 176,077.82 1,097,311.32 1,151,312.20 (6,394,956.63)
! FDETC 64,057.41 230,900.50 137,605.44 157,352.47 18,838.48
GRANT 452,768.40 794,998.77 389,745.69 858,021.48 404,914.86
TOTAL $111,541,904.96 $49,006,357.29 $42,701,800.47 $117,846,461.78 $97,747,161.27
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JUNE 30, 2000.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
COMMERCIAL PAPER
FEDERAL AGENCY BONDS
LOCAL GOVERNMENT INVESTMENT POOL
REPURCHASE AGREEMENTS
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$728,681.77
1,996,275.82
3,253,000.00
13,196,315.68
15,920,227.22
9,984,300.00
20,407,254.62
15,000,000.00
4,441,875.03
32,918,531.64
$117,846,46t.78
DATE: JULY 11, 2000
29
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 12 MONTHS ENDING JUNE 30, 2000
(UNAUDITED)
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
To~l Revenue
FY 2000
$5,631,906
8,752,675
55,720,648
56,804
$70,162,033
FY 1999
$6,134,338
8,882,131
9,952,619
25,743
$24,994,831
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
City Supplement to Age 65
Active Service Death Benefits
To~lExpenses
Net Income
$11,514,927
1,069,036
142,914
235,238
208,926
3,891
13,174,932
$56,987,101
$9,789,415
984,376
186,186
240,031
63,282
7,782
11,271,072
$13,723,759
3O
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
JUNE 30, 2000
(UNAUDITED)
Assets
Cash
Investments:
(market value: FY 2000 $350,440,265
FY 1999 $342,359,701)
Due from Other Funds
Due from Other Governments
Due from Component Unit
Accrued Investment Income
Other Assets
Total Assets
FY 2000
$1,118,499
295,979,852
551,039
25,913
14,379
1,139,245
5,097
$298,834,024
FY 1999
$899,996
238,718,567
5,514
1,186,230
18,000
$240,828,307
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$1,006,236
226,893
1,233,129
240,613,794
56,987,101
297,600,895
$298,834,024
$214,513
214,513
226,890,035
13,723,759
240,613,794
$240,828,307
31
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August24,2000
SANDRA H. EAKIN
Deputy City Clerk
File #2-166-399468
Jerry W. Jones, President
Jerry W. Jones Construction, LLC
P. O. Box 400
Blue Ridge, Virginia 24064
Dear Mr. Jones:
I am enclosing copy of Ordinance No. 35012-082100 providing for the fee simple
conveyance to Jerry W. Jones Construction, LLC, for the total sum of $125,110.00, of City-
owned property consisting of 24 vacant lots and one drainage lot located in Westview
Terrace, identified as Official Tax Nos. 6370511, 637052, 6370513, 6370514, 6370515,
6370516, 6370517, 6370518, 6370519, 6370520, 6370601,6370602, 6370603, 6370604,
6370605, 6370606, 6370607, 6370608, 6370609, 6370710, 6370711,6370712, 6370203,
6370204 and 6370205, containing approximately 6.5 acres, upon certain terms and
conditions. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, August 7, 2000, also adopted
bythe Council on second reading on Monday, August 21,2000, and will be in full force and
effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc: Mr. Kermit E. Plummer, 1652 Garstland Drive, N. W., Roanoke, Virginia 24017
Darlene 12. Burcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
C:hMyFiles~August 21 .wpd
Construction, LLC, for the total sum of $125,110.00, and upon the terms and conditions set forth
in the reports to this Council dated July 17, and August 7, 2000.
2. All documents necessary for this conveyance shall be upon form approved by the City
Attorney.
ATTEST:
City Clerk.
H:\ORD-GEN',OS-JWJones-Weatview.8.7.00
:2~ Roanoke City Council
Regular Agenda Report
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Surplus City-Owned Property
6.5 Acres in Westview Terrace
This matter was considered at a public hearing before Council on July 17, 2000. Action
on the matter was deferred until the next regular meeting of Council. The attached
report has been revised regarding the appropriation of the receipts from the sale of this
property. These funds were originally to have been committed to the Art Museum IMAX
Theater; however, in light of the current timetable for receipt of these funds, another
source of funding for the Theater had to be identified.
Respectfully submitted,
Darlene L. Burcha'm
City Manager
Attachment(s): I
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
#00-350
Roanoke City Council
Regular Agenda Report
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Surplus City-Owned Property
6.5 Acres in Westview Terrace
Background:
City Council authorized the acquisition of approximately 6.5 acres in Westview Terrace
(the property)from Habitat for Humanity for $352,800 by Ord. No. 34031-100798, as
shown on Attachment 1. Minimum standards for development were developed and
approved by neighborhood representatives and City Council.
City Council authorized conveyance of the property to the highest bidder by Res. No.
34166-020199. The property was advertised and bids were opened on July 9, 1999.
On December 20, 1999, Council rejected all bids received and authorized the readver-
tisement of bids for the property following revision of the minimum development stan-
dards to include a lien for non-development within five years. If any of the 24 buildable
lots are not built upon within five years, the buyer must pay the City $4,000 for each
undeveloped lot. Conveyance of real property must be approved by City Council.
The property was readvertised and bids opened on May 18, 2000. Three bids were
received, with the highest bid for $125,110 submitted by Jerry W. Jones Construction,
L. L. C. See Attachment 2.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, execute the appropriate documents to convey these parcels to Jerry W.
Jones Construction, L. L. C., in a form acceptable to the City Attorney.
Respectfully submitted,
Darlene L. Burchi(~n
City Manager
Attachment(s): 2
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H:\USER\COMMON\Council\Fitton\Westview.prp
#00-350
t(3 '3. a o'"' 3
ATTACHMENT 2
TABULATION OF BIDR
SURPLUS CITY-OWNED PROPER'rY
6.5 ACRES IN WESTVIEW TERRACE
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management,
on May 18, 2000, at 2:00 p.m.
Jerry W. Jones Construction, L. L. C.
Barry St. John
Blue Ridge Housing Development Corp.
$125,110
$101,000
$ 90,100
AUG-04-2000 10:15 ROANOKE CITY MANAGER
15408531138 P.01/09
Office of the CI~ Monage~
AugUst 4, 2000
The Honorable Ralph K. Smith, Mayor
The Honorable William H, Carder, Vice Mayor
The Honorable W. D. 'Bill" Bestpitch
The Honorable C. NelSOn Harris
The Honorable
The Honorable
The Honorable
W. Alvin Hudson
William White, Sr.
Linde F. Wyatt
Dear Mayor Bowers and Members of City Council:
SUBJECT: Westview Terrace
Darlene wanted to ensure you had a copy of a revised proposal from Mr. AlVin
Nash on behalf of Blue Ridge Housing Development as well as my memo to her
recommending we adhere to the competitive bidding process.
I am also faxing to you, and it will be placed at your dias, a letter of explanation
and revised report that supports the same action of selling the property to the highest
bidder but, as explained in the letter, no longer recommends dedicating that source of
funding for the Arts Museum IMAX Theater.
Kit B. Kiser, Assistant City Manager
for Operations
KBK:afrn
Attachments
Darlene L. Burcharn, City Manager
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mur'"cipol ,~uth
10:17
215 0h,,xch Avenue, S.W. Roonoke, Vttglnk:] 24011-159t
Clty"~b:x,Av"w. c I.ro~.¥a.us
(540) 853-:~33~
97~
RA~X (~540) 853-1138
P.01
, AUG-04-2000 10:15 ROANOKE CITY MANAGER 15408531138 P.02×09
DEP~NTAL ASSISTANT CITY MANAGER FOR OPERATIONS
DATE: July 26, 2000
TO: ~arlane L~ Burcham, City Manager
FROM: "~t B.~ Kisbr, Assistant City Manager for Operations
SUBJECT: Land Proposal - Wes~iew Terrace - Blue Ridge Housing
Regardless of how we got here, we have four seemingly somewhat competing interests for
this property:
City Council wants to recoup as much of the city's $360,000 as possible.
Staff has always stated that we would never completely recover our
investment directly.
.._~_.,~p~e?r me ,a .np. we. ts~ ar~ previous coun~l) have aways sad we
;~e%a~. nere to ~ pol,cy of receiving competitive bids for surplus city
Blue Rid.ge Hou..s!_r~.,, nar~. ly A/yin Nash, has been very helpful in our
.c~._n~v...e~. t,ons w!m .me. ne!gh~ and especially in our dealing with
~a~.r,m o..y. agr .eemg to ~e the conduit to extend an existing CDBG program
mr ulue Ridge to buy lots for housing development, to pass on lots through
~I~:1s' fR; ~dg~e ~°~br~t- Blue Ridg- has been willing to provide competitive
4. Neighborhood wants the city to act to resolve this issue.
._th_i~ ..b~_ ~, !. believe if we accept th~ high bid from Jen~ Jones, we will
uae Ina construcl3on of $95,000 to $120,000 homes ~ $125,110 in
revenue versus under Blue Ridge proposal of no funding up front, potential of $152,000
to $200,000 in the future, no penalty for build out in 5 years and requirement to make sure
Habitat feels secure. While Mr. Nash makes an innovative proposal, I recommend we
adhere to the competitive bidding process.
AUC.,--04-~ 10:17 1541~8551158 97X P.02
· AUG-04-2000 10:16 ROANOKE CITY MANAGER 154085311~8 P,03×09
Blue Ridge Housing Development Corporation
West View Terrace "North'
the City to consider a creative alternative to the disposition of the West View Terrace
property. BRHDC is offering to develop an affordable ho,_~_ng subdivision for the
Az a non-profit community development corporation, BRHDC is in the position to offer a
unique partnership that could satisfy many of the concerns regarding this proj~
Land Gra~t Pro .oo~_ !
The City of Roanoke agree to grant the West View Terrace land to BRHDC. The City
also agrees to redirect $100,000 of the allocated funds for Habitat lot pm'time to
BRHDC to assist in completion of the infr~ (water/sewer; sidewalks; curbing),
Furthermore, BRItI~ will match $100,000 of its own funds toward inf~stmctu~ and
oversee the constzuction of 24 houses at a cost ran~ of $95,000 - $120,000.
Furthermore, BRHDC will only spend approxinm~ly $78,000 of the City funds allotted
to purchase 10 lots for Habitat and BRHDC will take thc rzwponsibfllty of providing thc
remaining 6 lots to Habitat.
There arc two scenarios that can benefit all entities involved.
MAt the close of each sale, whether it be a house or a lot, BRHDC will give to thc
City of Roanoke $8,333 fo~ a total of $'200,000; or
#BRttI~ gives the City $6,333(total of $152,000) for each sale and BRHDC
will give $2,000 toward clo--~ng costs to each family, which in mm will help
ensure that thc 5 year build-om occurs in acc. ot~ to the City's agreement.
Note: BRHDC will also extend closin~ cost anistancc to families that purchase homes from
othcr private dcvclopcrs who may want to build within West View Terrace.
Project Co~t $.....~y o~ west View, ,T.~-b_i~_a! Proi~:
#City purchased the West View ~ from Habitat for $360,000;
~gCity provides to BRtHX~ $240,000 (S60,000 a year.) over 4 years to purchase 32 lots
for Habitat in four qu~lra~ of the Cit3r, Southeas~ Northwez~ Southw~t and Northeast;
#City grant~ to Habitat $50,000 in CDBG funds for FY 00-01 to be used for
Total Lost to the City of Roanoke: SKSO,O00 (this total ts not widely known at this time).
AUG-84-2080 10:18 15488531138 98~ P.03
AUG-04-~000 10:16 ROANOKE CITY MANAGER 1540853113B P.04×09
positive Outcomes:
q~Thc City acquirce an o. iTordable homing subdivision for moderate income
~The City t, eceives $200,000 or $152,000 (hosed on~ above ~mrio's) and
approximately $30,000 a year in real esta~ taxes;
·The City will reduce funds allocatcd to Habitat for lot ~ and will redirect
$100,000 for lot development toward West View Terrace;
·The West View Terrace con'anunity is in agreement and supports BRHDC's endeavor
in ~_-_,~npting to develop the
· BP, HDC will continue to provide Habitat the remaining lots needed to satisf7 the
agreement with the City and Habit~ With thc $100,000 of lot putchme money {bat the
City redirects, BRHDC will match $100,000 o£its money to finish o-ut the intrasm~turc
in Wcst View Tm.
· BRHDC will satisfy its conix'actual agtccmcnt with thc City of Roanoke and Habitat to
provide 32 lots outside of the West View Terrace community.
· BRI-IDC will ~ the building standards a~ condiu'ons stated in the tequest for
proposal.
AUG-04-2000 10:18 15408551138 97~ P.04
AUG-04-2000 10:16 ROANOKE CITY MANAGER
Roanoke City Council
Regular Agenda Report
15408551138 P. 05×09
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Surplus City-Owned Property
6.5 Acres in Westview Terrace
This matter was considered at a public hearing before Council on July 17, 2000. Action
on the matter was deferred until the next regular meeting of Council. The attached
report has been revised regarding the appropriation of the receipts from the sale of this
property. These funds were originally to have been committed to the Art Museum IMAX
Theater; however, in light of the current timetable for receipt of these funds, another
source of funding for the Theater had to be identified.
Respectfully submitted,
City Manager
Attachment(s): I
William M. Ha ckworth, City Attomey
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
/K)0-350
AUG-~4-~ 10:18 15408531138 98~ P. 05
AUG-04-2000 10:16 ROANOKE CITY MANAGER 15408531138 P.06×09
Roanoke City Council
Regular Agenda Report
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Coundl
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Surplus City-Owned Property
6.5 Acres in Westview Terrace
Background:
City Council authorized the acquisition of approximatety 6.5 acres in Westview Terrace
(the property) from Habitat for Humanity for $352,800 by Ord. No. 34031-100798, as
shown on Attachment 1. Minimum standards for development were developed and
approved by neighborhood representatives and City Council.
City Council authorized conveyance of the property to the highest bidder by Res. No.
34166-020199. The property was advertised and bids were opened on July 9, 1999.
On December 20, 1999, Council rejected all bids received and authorized the readver-
tisement of bids for the property following revision of the minimum development stan-
dards to include a lien for non-development within f'rve years. If any of the 24 buildable
lots are not built upon within five years, lhe buyer must pay the City $4,000 for each
undeveloped lot. Conveyance of real property must be approved by City Council.
The property was readvertised and bids opened on May 18, 2000. Three bids were
received, with the highest bid for $125,110 submitted by Jerry W. Jones Construction,
L. L. C. See Attachment 2.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, execute the appropriate documents to convey these parcels to Jerry W.
Jones Construction, L. L. C., in a form acceptable to the City Attorney.
Respectfully submitted,
City Manager
AUG-04-200~ 10:18 154065311~8 98~ P.I~S
RUG-04-2000 10:17 RORNOKE CITY MONOGER 15408531138 P,07/09
Attachment(s): 2
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H:~,U SE R~COMMO N~CouftciN:ltton\Westvlew.prp
#00-350
AUG-04-~000 10:17 ROANOKE CITY MANAGER 15408551158 P,08×09
ATTACHMENT 2
TABULATION OF B. IDS
SURPLUS CITY-OWNED PROPERTY
6.S ACRES IN WESTVIEW TERRACE
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management,
on May 18, 2000, at 2:00 p.m.
Jerry W. Jones Construction, L. L. C.
Barry St. John
Blue Ridge Housing Development Corp.
$125,110
$101,000
$ 90,100
AUG-04-2~ 10:19 154085511~8 P.08
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication '00 JUL 17 t%10:17 The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 Westview
01459783 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this /'/7-%'~_ day
of ~July 2000~ Wi~es~,~v ~(~nd and official seal.
--~'~'~.~-_IL~_~_~Z~~ _, Notary Public
My commission expires
PUBLISHED ON: 07/09
NO~CE OF PUBLIC HEARING
to convey 6.5 Acre~ of City
ow,ned prap~ consisting of
twenty-four (24) vacant build-
i~~(1) d~
lot Ioo~t~d in W~*~v
Offi¢l~d T~x No~.. 637051~
6370612, 6370513,
6370514, 6370515,
637Q516, 637051.7,
6370518, 6370519,
6370520, 6370801
6370602, 6370603
6370604, 6370~05
6370606, 6370607
6370608, 6370609
6370710, 6370711
6370712, 6370203
6370204 and 6370205.
en'y will be subject to the pur-
ceft~ln mlnlmunl M~nd&fd$
Pursuant to the fequimmants
of tt15.2-~00(B) and ~8~3
Code of ~r~n~ (19504 as
amended, notice Is hereby
public, heatln~ on t~e above
matter at its regular meetln~ to
2000, commencln~ at 7:00
p.m., In the Council Ch~nbers,
215 Church Avenue,
Ro~rmk~, ¥1r~lnla. Further
GIVEN undm' my hand thb 9~
d.y of July, 2000.
M~,y F. Pan~er, City Clerk.
(1459783)
TOTAL COST: 124.99
FILED ON:q 07~'~2/00
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey 6.5 Acres of City owned property consisting of
twenty-four (24) vacant building lots and one (1) drainage lot located in Westview Terrace. Such
lots being described as follows:
Official Tax Nos. 6370511, 6370512, 6370513, 6370514, 6370515, 6370516,
6370517, 6370518, 6370519, 6370520, 6370601, 6370602, 6370603, 6370604,
6370605, 6370606, 6370607, 6370608, 6370609, 6370710, 6370711, 6370712,
6370203,6370204 and 6370205.
The conveyance of such property will be subject to the purchaser agreeing to develop the property
in conformance with certain minimum standards established by the City.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Monday, July 17, 2000, commencing
at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia. Further information is available from the Office of the City Clerk for the City
of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this __ day of
,2000.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, July 9, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:'QqOTICE-WRC-CC~NS-WVIEW-7-17-00
BE ,UIND
CHEVROLET · JEEP ' BUICK
1824 WILLIAMSON ROAD, RO. BOX 12608
ROANOKE, VIRGINIA 24027 PHONE (540) 344-1461
'_no_ .J!JL 2!
CHEVROLET
SALES * SERVICE * PARTS
July 20, 2000
Mr. Darwin "Doc" Roupe
City of Roanoke
215 Church Avenue
Roanoke, VA 24011
Dear Mr. Roupe:
Thank you for returning our telephone calls regarding the land in Northwest that Roanoke City
purchased from Habitat in 1998. The information provided was very informative.
Since City Council has tabled the proposed sale of this land, I am requesting by means of this
letter that I receive notification when the City again puts out this land for bid.
President
8~3~98
8/7/98
8/18/98
8/20/98
8/21/98
9/11/98
9/28/98
10/7/98
1/19/99
2/1/99
2/24/99
3/5/99
4/5/99
6/27/99
7/9/99
10/18/99
Residents of Westview Terrace and rep'l(~se~'~ti~/~s ~l~l~)itat for
Humanity in the Roanoke Valley (Habitat) appeared before City Council
relating to the proposed development of approximately 34 houses by
Habitat in the Westview Terrace area.
Council referred the matter to the City Manager to initiate negotiations
with Habitat to purchase the property in Westview Terrace for the
development of a park or greenway. Appraised value: $352,800.
Offer of $352,800 made to Habitat, offer to expire in ten days (8/28/00).
Habitat requested extension of City's offer until 9/11/98.
Request for time extension granted.
News Conference to announce the agreement between the City, Habitat,
and Blue Ridge Housing Development Corp.
Proposed Agreement for Purchase and Sale forwarded to Habitat for
review.
Council authorized the acquisition of the property by Ord. No. 34031-
100798.
VVRC recommended that Council authorized a public hearing on the
conveyance of the property and approve minimum development
standards.
Council concurred in WRC recommendation, and adopted Res. No.
34166-020199.
Legal ad published for the sale of City owned Property, Bid No. 99-2-48.
Property Showing.
Bid Opening date (No bids received, will be re-advertised following
revision of minimum standards).
Legal ad published for the sale of City owned Property, Bid No.99-6-66.
Bid Opening date. 3 bids received, highest bid $100,000 submitted by
Blue Ridge Housing Development Corporation.
Bid of Blue Ridge Housing Development Corporation withdrawn.
12/28/99
2/00
5/8/00
5/18/00
6/19/00
By Res. No. 34599-122099, Council voted to reject all bids and
readvertise following further revision of minimum development standards
to include a lien for any lot not developed within five years.
Ongoing review & revision of minimum development standards.
Legal ad published for the sale of City owned Property, Bid No.00-5-1.
Bid Opening date. 3 bids received, highest bid $125,110 submitted by
Jerry W. Jones Construction, EEC.
Council authorized the advertisement of a public hearing on the
conveyance of the property to Jerry W. Jones Construction, EEC.
ATTACHMENT 2
TABULATION OF BIDS
SURPLUS CITY-OWNED PROPERTY
6.5 ACRES IN WESTVlEW TERRACE
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management,
on May 18, 2000, at 2:00 p.m.
Jerry W. Jones Construction Company $125,110
Barry St. John $101,000
Blue Ridge Housing Development Corp. $ 90,100
Office of the City Engineer
Roanoke, Virginia
June 19, 2000
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 l 1-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August24,2000
File #110-317
SANDRA H. EAKIN
Deputy City Clerk
Ms. Dorothy L. Bull
1221 Franklin Road, Condo D, S. W.
Roanoke, Virginia 24016
Dear Ms. Bull:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 21,2000, you were reappointed as a member of the Special Events Committee for
a term ending June 30, 2001.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy
of the Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your volunteer service as a member of the Special Events Committee.
Sincerely,
Mary F Pa~ker, CMC
City Clerk
MFP:sm
Enclosure
pc: Estelle H. McCadden, Secretary, Special Events Committee, 2128 Mercer Avenue,
N. W., Roanoke, Virginia 24017
Shauna L. Hudson Special Events Coordinator
Deputy City Clerk
H:~gcnda00~August 2 ! .wpd
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 21st day of August, 2000, DONALD M. CALDWELL was
appointed as a member of the Roanoke Valley-Allegheny Regional Commission for a term
ending June 30, 2003.
2000.
Given under my hand and the Seal of the City of Roanoke this 24th day of August,
City Clerk
H:~Agenda00~August 21.wpd
COMMONWEALTH Of VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 21 st day of August, 2000, D. DUANE DIXON was appointed
as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term ending
June 30,2002.
2000.
Given under my hand and the Seal of the City of Roanoke this 24th day of August,
City Clerk
H:~.genda00~a~ugust 2 l.wpd
Mary F. Parker, CMC
City Clerk
CITY OF R O.4NOKE
Office of the City Clerk
August24,2000
Sandra H. Eakin
Deputy City Clerk
File #166-337.373
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At the regular meeting of the Council of the City of Roanoke on Monday, August 21, 2000,
a public hearing was held on a proposal of the City of Roanoke to extend the existing lease
with the Jefferson Center Foundation, Ltd., for a term of approximately eight and one-half
years on the Property currently known as the Jefferson Center, and adjacent grounds, lying
at 540 Campbell Avenue, S. W., including the adjacent parking lot on Luck Avenue, S. W.
I am attaching copy of the one bid which was publicly opened and read with regard to the
lease of the abovedescribed Property from the Jefferson Center Foundation, Ltd.
It was the consensus of Council to refer the bid to the City Manager for study, report and
recommendation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc: Janet P. Burrow, President, Jefferson Center Foundation, Ltd., 541 Luck Avenue,
S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
H:La'gendaOOLAugust 21 .wpd
Extension of Jeffetmon Center Lease Agreement dated November 1, 1991
Bidder:
Jefferson Center Foundation, Ltd.
Proposed terms of Lease Extension:
Extend the term of the existing_lease between the Cit~of Roanoke and____~
the Jefferson Center Foundation, Ltd., dated November 1 1991 to
provide for a new term of June 1, 2001, to l~ay 31, 2041. All other
tet~s of the existinl lease shall reaain~
Submitted by:
Jefferson Center Foundation. Ltd-
Title: Presxdent
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
jefferson Ce
PUBLIC NOTICE AND
REFERENCE: 80023382
01462673
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. day
Sworn and subscribed before me this ~1~'4'
o_~~f August 2~00~ Witness my hand and official seal.
~,~lJ~ , Notary Public
My commission expires ~C0~E~31. ~1
PUP, LISHED ON: 07/16 07/23 07/30 08/06
TOTAL COST: 914.00
PUBLIC NOllCE AND
leased premises bein~
desorlbed ms ~
s.w., ~ ~ ~
S.W., I~ In ~ ~ ~
2~, in ~ ~ ~'
in~~C~
u~l ~:~ p.m., ~ ~,
~y the CH cram, unopened,
until 1':o0 p.m., Iocml time, on
MI bids so r~ Mil be
de~vemd to me Rownoke C~ty
Council Clmmber, Ronm 450,
Vir~lnle, end then publicly
indudlnt · Propom~ le~se
17, 2000.
The bldd~ shall g~e notice in
withdraw his bid w~hin t~o
~mmdum ~ ~xm m ~ (1)
0f Vl~lnle (~950). as
amended.
W~%ln m~ty da~ a~e~ the
to w~ve a~Y Inf0mm,~
i.~ma~y In ~e ~ds mc~ved.
deemed t0 ~e In the be~ Int~-
(~46267S)
FILED ON: 08/21/00 __
.................................................. 4- .........................
~Tlgna tur~e~~~-~
PUBLIC NOTICE AND ADVERTISEMENT FOR BIDS
Extension of lease with the Jefferson Center Foundation, Ltd.
At the direction of the Roanoke City Council, notice is hereby given that the City of
Roanoke, a Virginia municipal corporation, proposes to extend the existing lease with the Jefferson
Center Foundation, Ltd., for a term of approximately eight and one-half years. Such leased premises
being described as follows:
That property designated by the City as the old Jefferson High School Building and
currently known as the Jefferson Center, and adjacent grounds, lying at 540 Campbell
Avenue, S.W., including the adjacent parking lot on Luck Avenue, S.W., located in the
City of Roanoke, Virginia.
A copy of the full text of said proposed ordinance is on file in the Office of the City Clerk,
Room 456, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011.
A public heating on the proposed ordinance will be held at 7:00 p.m., on August 21, 2000,
in the Council Chambers. All parties in interest and citizens may appear on the above date and be
heard on this issue.
Any interested party is hereby invited to submit a written bid for the lease extension to be
granted. Bids will be received in the Office of the City Clerk until 12:00 p.m., local time, Monday,
August 21, 2000.
All bids so received will be held by the City Clerk, unopened, until 7:00 p.m., local time, on
the same date, at which time all bids so received will be delivered to the Roanoke City Council
Chamber, Room 450, Municipal Building, Roanoke, Virginia, and then publicly opened and read
aloud before the Roanoke City Council.
The necessary bid documents, including a proposed lease extension and bid form, may be
obtained from the City Clerk's Office on and after Monday July 17, 2000.
The bidder shall give notice in writing of his claim of right to withdraw his bid within two
days after the conclusion of the bid opening consistent with the procedure set forth in Part (1) of
Section 11.54.A of the Code of Virginia (1950), as amended.
Within sixty days after the deadline for receipt of bids, the City of Roanoke may award a
lease extension to the highest responsible and responsive bidder who will provide the best
combination of value of proposed improvements to the property and annual rental fee for privileges
and rights to be granted pursuant to the terms of the lease extension.
The City expressly reserves the right to reject any and all bids, to waive any informality or
irregularity in the bids received, and to accept the bid which is deemed to be in the best interest of
the City.
Mary F. Parker
City Clerk
BID FORM
Extension of Jefferson Center Lease Agreement dated November 1, 1991
Bidder:
Proposed terms of Lease Extension:
Submitted by:
(Bidder)
By:
Title:
H:~LEASE~BidForm-LeaseExtension. JeffCenter.8_00
LEASE EXTENSION AGREEMENT
THIS LEASE EXTENSION AGREEMENT is entered into as of the day of
,2000.
WHEREAS, by Lease Agreement dated November 1, 1991 ("Lease Agreement") between
the CITY OF ROANOKE, VIRGINIA ("City" or "Lessor") and the JEFFERSON CENTER
FOUNDATION, LTD. ("JCF"), a private, non-profit foundation organized under the laws of the
Commonwealth of Virginia, the City agreed to lease to JCF for forty (40) years the former Jefferson
High School Building ( the "Jefferson Center") and adjacent grounds located at 540 Campbell
Avenue, S.W., and the adjacent parking lot on Luck Avenue S.W., for operation as a mixed-use
community center facility housing educational, cultural and governmental bodies; and
WHEREAS, pursuant to this Agreement, JCF entered into a contract for the financing of
renovations to the Jefferson Center; and
WHEREAS, the financing arrangements entered into by JCF require a forty-year lease from
the time renovations are completed to the Jefferson Center; and ~
WHEREAS, the City and JCF desire to renew the Lease Agreement so that it will again have
a full forty (40) year term.
THEREFOR.E, IN CONSIDERATION of the above premises, and other good and valuable
consideration, the receipt of which is hereby acknowledged, the City and JCF mutually agree as
follows:
follows:
Paragraph 2.F of the Lease Agreement is hereby amended to read and provide as
2. TERM. The term of this Lease shall continue fixing the date Of this
Lease Extension Agreement until June 1, 2001, and then for forty (40) years
commencing upon June 1,2001, and shall terminate at midnight on the fortieth (40~)
anniversary of such date.
2. Except as changed or modified herein, the conditions, terms and obligations of the Lease
Agreement remain in full force and effect as if fully stated herein.
IN WITNESS WHEREOF, the parties hereto have executed this Lease Extension Agreement
as of the day and year hereinabove written.
ATTEST:
CITY OF ROANOKE, VIRGINIA
Mary F. Parker, City Clerk
By.
Darlene L. Burcham, City Manager
JEFFERSON CENTER FOUNDATION, LTD.
By
Title:
COMMONWEALTH OF VIRGINIA §
§ to-wit:
CITY OF ROANOKE §
The foregoing instrument was acknowledged before me this
~ day of
_,2000, by Darlene L. Burcham, City Manger ofttie City of Roanoke, for
and on behalf of said municipal corporation.
My Commission expires:
N:\CADC\Leases~LeaseExten.JeffCenterFoundafion.7. I 0-00
Notary Public
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE authorizing the extension of an existing lease between the City of
Roanoke and the Jefferson Center Foundation, Ltd. for the lease of property known as the
Jefferson Center and adjacent grounds, lying at 540 Campbell Avenue, S.W., including the adjacent
parking lot on Luck Avenue, S.W.
WHEREAS, the original lease with the Jefferson Center Foundation, Ltd. was
authorized by Ordinance No. 30739-102189 for a forty-year term beginning November 1,
1991; and
WHEREAS, an agreement for the provision of funds for renovation of a portion of
the Jefferson Center was authorized by Ordinance No. 34084-111698; and
WHEREAS, financing for the renovation requires a forty-year lease from the time the
renovation is completed; and
WHEREAS, the City has, by advertisement published once a week for four
consecutive weeks in a paper of general circulation published in the City, publicly invited
bids for the extension of the lease for the Jefferson Center and adjacent grounds, lying at 540
Campbell Avenue, S.W., including the adjacent parking lot on Luck Avenue, S.W.
("Property"); and
WHEREAS, __ bids for the lease extension were received and publicly opened
at the Council meeting held on August 21, 2000.
WHEREAS, the bid of , to extend the existing lease
of the Property so that it will have a term of forty (40) years, commencing on June 1,2001,
and to be otherwise upon the same terms and conditions of the existing lease between the
City of Roanoke and the Jefferson Center Foundation, Ltd., was deemed the most responsive
bid made to the City for such lease extension.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of , to extend the lease of property
known as the Jefferson Center and adjacent grounds, lying at 540 Campbell Avenue, S.W.,
including the adjacent parking lot on Luck Avenue, S.W., so that it will have a term of forty
(40) years, commencing on June 1, 2001, is hereby ACCEPTED, and all other terms of the
existing lease shall remain unchanged.
2. The City Manager and City Clerk are hereby authorized, for and on behalf of
the City, to execute a written lease extension between the City and for the
Property, and to be in a form approved by the City Attorney.
The City Clerk is directed to forward an attested copy of this ordinance to
ATTEST:
City Clerk.
H:~ORD-GEN~O-JeffCent-LeaseExt. DLC.Blank.7. I 1-00
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August24,2000
File #178-405
SANDRA H. EAKIN
Deputy City Clerk
John P. Baker
Executive Director
City of Roanoke Redevelopment
and Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Mr. Baker:
I am enclosing a certified copy of Resolution No. 35033-082100 approving proposed
physical improvements contained in the Lincoln 2000 Project as being consistent with
Roanoke Vision, the City's adopted Comprehensive Plan. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, August 21, 2000.
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
Melvin L. Hill, Chairperson, City Planning Commission, 2524 Marr Street, N. W.,
Roanoke, Virginia 24012
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Community Development
Evie S. Lander, Director, Planning and Code Enforcement
H:'~Agenda00'~August 2 l.wpd
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 21st day of August, 2000.
No. 35033-082100.
A RESOLUTION approving the proposed physical improvements contained in the Lincoln
2000 Project as being consistent with Roanoke Vision, the City's adopted Comprehensive Plan.
WHEREAS, the overall goal of the Lincoln 2000 project is to eliminate the physical and
social isolation of the Lincoln Terrace community by combining increased opportunities and job
training with significant physical improvements in the living environment;
WHEREAS, the improvements proposed in the Lincoln 2000 project include rehabilitation
of existing housing, introduction of several types of single family homes, duplexes and seniors'
cottages, addition of new streets, improve existing streets, and addition of a public park; and
WHEREAS, the Planning Commission finds that the proposed physical improvements are
consistent with Roanoke Vision, the City's adopted Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. This Council, by this resolution, approves the proposed physical improvements
contained in the Lincoln 2000 Project as being substantially in accord with Roanoke Vision, the
City's adopted Comprehensive Plan.
2. The City Clerk is directed to forthwith transmit an attested copy of this resolution to
the Roanoke Redevelopment and Housing Authority.
ATTEST:
H:kR. ES'~R-CC-RRHA-Lin¢~In20OOPhm.8.21 -IlO
City Clerk.
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W,
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Roanoke City Council
Regular Agenda Item
August 21,2000
Honorable Ralph K. Smith, Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Roanoke Redevelopment & Housing Authority that
the Planning Commission recommend to City Council whether the
physical improvements (i.e. streets, park, etc.) proposed in the
Lincoln 2000 Project are consistent with Roanoke Vision, the City's
adopted Comprehensive Plan.'
Background:
Section 15.2-2232 of the Code of Virginia (1950), as amended, requires that the
Planning Commission recommend, as part of the Comprehensive Plan, the general
location, character, and extent of public features (i.e. street, park, public building or
structure, public utility). Any new public facilities, or changes in those features, shall be
reviewed for consistency with such plan adopted by the local governing body. The
Lincoln 2000 Project needs to be brought before the Planning Commission for a
recommendation to City Council on whether the Lincoln 2000 Project is consistent with
the City's Comprehensive Plan.
Planning Commission public hearing was held on Wednesday, July 20, 2000. Ms.
Katina Cummings, representing the Roanoke Redevelopment and Housing Authority
(RRHA), presented the request on behalf of the RRHA. Messrs. Fred Johnson, Roger
Vess, Dave Baldwin, and Dann Campbell were also present on behalf of the RRHA and
Todd Shiflett from Hill Studio was in attendance. Carl Cooper (2120 Carol Avenue,
NW) appeared before the Commission and questioned if there were minority contractor
opportunities in the project area and also asked if condemnation was anticipated. Mr.
Fred Johnson responded to Mr. Cooper's questions noting that condemnation would be
used as a last resort and that minority contractors were already being used for the
project. The Commission and RRHA representatives discussed various aspects of the
Roanoke City Planning Commission Architectural Review' Board Board of Zoning Appeals
plan and it was noted that the RRHA had received a $15.1 million grant from the U.S.
Department of Housing and Urban Development for the development of the project.
Considerations:
The overall goal of the Lincoln 2000 project is to eliminate the physical and social
isolation of the Lincoln Terrace community by combining increased opportunities and
job training with significant physical improvement s in the living environment.
The improvements proposed in the Lincoln 2000 project include rehabilitation of
existing housing, introduction of several types of single family homes, duplexes and
seniors' cottages, addition of new streets as well as improved streets, and the addition
of a public park. The proposed improvements are shown on the attached Lincoln 2000
Master Plan and include the following:
On-site:
Off-Site:
1 park
115 Public Housing Units Rehabilitated
10 Public Housing Duplex Units
10 New Public Housing Seniors Duplex Units
34 Lease Purchase PH Units
12 Lease Purchase Public Housing Units
18 Single-family Market Rate Units
50 Neighborhood Rehabilitations
The comprehensive plan recommends that a housing strategy:
encourage variety of housing choice in existing neighborhoods through a
balance of preservation, rehabilitation and new development;
improve and enhance existing neighborhoods;
develop financing approaches to upgrade substandard housing units.
Recommendation:
Planning Commission, by a vote of 6-0 (Mr. Butler absent) finds that the proposed
physical improvements are consistent with Roanoke Vision, the City's adopted
comprehensive plan.
Respectfully submitted,
Roanoke City Planning Commission
ESL:DD:mpf
attachments
cc: Assistant City Attorney
RRHA
2
'ROANOKE
REDEVELOPMENT
AND HOUSING
ALrmORITY
Partners in Progress
LINCOLN 2000 FACT SHEET
Goal
To eliminate the physical and social isolation of the Lincoln Terrace community by
combining increased opportunities for education and job training with significant
physical improvements in the living environment.
Improving Lives
Through participation in an innovative social program, UMPH (Upward Mobility thru
Public Housing) residents of Lincoln Terrace can improve their educational level, learn
new job skills and find better employment, to move them toward economic self-
sufficiency.
Community Collaboration
Residents of Lincoln Terrace and Washington Park, a steering committee from
surrounding neighborhoods, churches, schools, city administration, community groups,
institutions and city departments collaborated, adding ideas and input to the Lincoln
2000 project to help enhance the success of the project and its participants.
Education and Training
Education and training opportunities will support existing youth and adult programs and
will offer new opportunities for educational needs including: adult education programs,
GED Training, personal finances, parenting skills, technical post-secondary courses,
individualized job skills training, pre-employment training and life skills and nutrition
classes.
Support System
A case manager helps residents secure all the services they need to be successful,
such as child care, transportation and health care services, as well as job development
and placement opportunities. The case manager monitors and evaluates the success
of participants and is the primary guide for their self-sufficiency efforts.
Creating Neighborhoods
An objective of Lincoln 2000 is to erase the boundaries of public housing and create
neighborhoods in their place. Lincoln Terrace will be integrated into the surrounding
Washington Park community. The result will be an attractive, vibrant neighborhood.
P.O. Box 6359 · Roanoke, Virginia 24017-0359
2624 Salem Turnpike, N.W. · Roanoke, Virginia 24017-5334
Telephone (540) 983-9281 · TDD (540) 983-9217 · Fax (540) 983-9229
Improvements to the Lincoln Terrace community include: rehabilitation of existing
housing; introduction of several types of single family homes, duplexes and seniors'
cottages; and the addition of the education and training. Existing apartments will
receive updated interior improvements and exteriors will have new windows, doors,
storage buildings and sitting porches. New streets will be added so each resident will
have a front street address. Back yards will be secured with fencing. Improved streets
with sidewalks, planting, lighting, landscaping and on-street parking will help alleviate
unsafe traffic conditions. A public park will be in the center of the community and small
"parklets" will be placed throughout the neighborhood. Boundaries between yards will
allow residents to maintain and personalize their own space.
Lincoln 2000 is part of a larger effort to improve the entire Washington Park
neighborhood. Approximately 50 Washington Park neighborhood homes will receive
funds for renovations and eighteen single-family homes will be constructed helping
make a seamless transition between Lincoln Terrace, Washington Park and
surrounding neighborhoods. One major project, the renovation of Lucy Addison Middle
School, already has been completed.
Funding
The Lincoln 2000 project is funded by a $15.1 million Housing and Urban Development
(HUD) HOPE VI grant. An additional $26 million in public and private financing
supports homeownership, private rehabilitation and public improvements in the
Washington Park neighborhood.
Timetable
The Lincoln 2000 plan is scheduled to begin in December 1999 and have all phases of
the schedule completed by July 2003.
Ro NOK
REDEVELOPMENT
AND HOUSING
AUTHORITY
Partners in Progress
LINCOLN 2000 - Q&A
Q;
WHAT IS THE PURPOSE OF THE LINCOLN 2000 PROJECT?
To eliminate the physical and social isolation of the Lincoln Terrace community by combining
increased opportunities for education and job training with significant physical improvements
in the living environment.
Q:
WHAT HOUSING OPTIONS WILL BE AVAILABLE TO RESIDENTS?
The majority of residents will live in Gateway Housing which is public housing apartments with
opportunities for training, education and job placement. Families who are prepared to become
more independent may qualify to live in Stepping Stone Housing which will be constructed as
duplex units on the site. Finally, twenty-two single family homes are being constructed as
lease purchase units for families who are ready to take a step toward Homeownership.
Residents wishing to live in these homes must first receive homeownership and credit
counseling training and meet income credit requirements. All residents are required to
participate in the UMPH (Upward Mobility thru Public Housing) program and to take steps
toward self sufficiency
Q:
WHAT STEPS HAVE BEEN TAKEN TO INCREASE THE SUCCESS OF THE LINCOLN
2000 PROJECT AND TO HELP THE RESIDENTS MEET THEIR GOALS?
All Lincoln 2000 participants will sign a contract to participate in the UMPH program. A case
manager will be assigned to each family helping to secure services such as child care,
transportation, health care services, job development and placement opportunities.
Q:
WHAT EDUCATIONAL AND JOB TRAINING OPPORTUNITIES WILL BE AVAILABLE?
Resource centers will be available in the community for all UMPH participants. The centers
will offer residents the following services:
· Employment assistance
· Help with business development
· Home ownership counseling
· Parent/child homework assistance
· Adult Basic Education
· GED Training
· Parenting skills counseling
· Personal Finances counseling
· Technical post-secondary education courses
· Individualized job skills training
· Pre-employment training
· Life skills classes
· Nutrition classes
P.O. Box 6359 · Roanoke, Virginia 24017-0359
2624 Salem Turnpike, iV. gE. · Roanoke, Virginia 24017-5334
Telephone (540) 983-9281 · TDD (540) 983-9217 · Fax (540) 983-9229
Q~
HOW IS THE LINCOLN 2000 PROJECT FUNDED?
The Lincoln 2000 project is funded by a $15.1 million Housing and Urban Development (HUD)
HOPE VI grant. The Roanoke Redevelopment and Housing Authority (RRHA) and the City of
Roanoke have also helped fund the project through both public and private sources of funds.
Total project funds equal $41 million.
O~
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DESCRIBE THE TRANSITION PROCESS FROM THE CURRENT LINCOLN TERRACE TO
'THE NEW NEIGHBORHOOD COMMUNITY.
The Lincoln 2000 project will be developed in phases. Residents whose homes are being
rehabilitated and remodeled will be moved to a temporary housing location, expenses paid by
RRHA, and homes again at RRHA's expense. Residents who do not wish to participate in the
new Lincoln 2000 project may elect to move to another public housing development or use a
section 8 Housing Choice Voucher, to subsidize a private market rental unit.
WHO IS ELIGIBLE TO LIVE IN THE NEW LINCOLN TERRACE COMMUNITY?
Current Lincoln Terrace residents have the first priority to live in the new Lincoln Terrace
neighborhood. All citizens who meet program eligibility criteria will be considered for any
available housing. All residents of the new Lincoln Terrace, old or new, will be required to sign
an UMPH contract and participate in that program.
WILL EXISTING STRUCTURES BE TORN DOWN?
When the Lincoln 2000 project is complete, 54 duplexes and 12 single-family homes will
replace 33 existing buildings to create a mixed-use housing community.
WHAT IF A LINCOLN TERRACE RESIDENT IS NOT MENTALLY OR PHYSICALLY ABLE
TO PARTICIPATE IN THE UMPH PROGRAM?
Elderly and/or disabled residents will not be required to sign an UMPH contract but will be
welcome to participate in UMPH programs.
WHAT HAPPENS IF A RESIDENT DOES NOT FULFILL HIS/HER UMPH GOALS?
The resident will be eligible for relocation to one of the other multifamily public housing
developments
WHAT IMPROVEMENTS ARE BEING MADE TO THE WASHINGTON PARK
NEIGHBORHOOD?
Approximately 50 Washington Park families will receive loans for renovation of their homes.
In addition, eighteen single-family homes will be constructed during the project. The Lucy
Addison Middle School, located in the Washington Park neighborhood, has already completed
major renovations and has brought significant benefits to the program.
WHO CREATED THE LINCOLN 2000 PLAN?
This project has been developed through a process which maximizes participation: with
residents, with local government, with schools, churches and neighborhood groups, with the
public, with business leaders and service organizations. The Roanoke Redevelopment and
Housing Authority, our consultants, MarshWitt Associates with Urban Design Associates, the
residents and our many other partners worked together using the principles of "New
Urbanism" to blend the Lincoln Terrace and Washington Park neighborhoods.
Executive Summary
The Roanoke Redevelopment and Housing Authority has developed a unique and
ambitious revitalization project which will change the face of public housing in the
Roanoke Valley. Public housing has become isolated, institutional housing which acts as
a stopping point for generations of low/moderate income families. We will transform
these institutions into mixed income residential neighborhoods which are integrated into
the surrounding community and which provide a means for low/moderate income
families to transition out of public assistance programs and uplift their lives.
This transformation will be accomplished through a combination of changes,
which provide both physical and social pathways toward economic improvement and
independence. Our primary objective is to "erase the boundaries" of the public housing
projects and leave neighborhoods in their place.
Our first efforts in this transformation process will be at the Lincoln Terrace
public housing development. Physical changes proposed include reducing the unit
density on the site, developing a diversity of housing opportunities in the neighborhood,
and introducing features, which enhance the residential character of the buildings and
grounds. Social changes, which support these physical improvements, include
developing a mixed-income neighborhood, creating strong community standards and
management policies based on personal responsibility and accountability, and introducing
an array of educational programs and support services which promote family self-
sufficiency.
The project has been developed through a process which maximizes participation:
with residents, with local government, with schools, churches and neighborhood groups,
with the police, with business leaders and with service organizations. The result is a
strategic plan which has wide support and which will positively impact the residents of
this public housing development and the greater community. It is unique, it is oriented
toward success, and it can be a model for decreasing federal dependence. We present to
you .....
The Lincoln 2000 Community Revitalization Project
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
..............................................................................
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01478837
State of Virginia
City of Roanoke
Lincoln 2000
NOTICE OF PUBLIC HE
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this'~/~A~ day
of_August 2~00. Witness my hand and official seal.
.~~_~.=_~_~c~/ , Notary Public
. - My C0mml~i0n ~pir~ ~ 31, ~1
My commission expires
PUBLIS}tED ON: 08/03 08/10
TOTAL COST: 123.21
~ OF PUBLIG HEARING
TO WHOM IT MAY CONCERN:
Hemln~ on Monday, August 21,
2000, mt 7:00 p.m., ~ ss soon
be heard, In the Council Glmm-
I~' In the Munidpal ~
215 Church Avenue, S. W., in
Plan.
al~e for renew In t~le Ofltoe of
the City Cle~,, Room 456,
~bout the =ontet~t of the
requ~t MtouM be dlrectlKI to
NI pmlJe~ In Interest mw
(1478837)
ON: 3 0 8/0
At~t~r~_~d Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, August 21, 2000,
at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the
Municipal Building, 215 Church Avenue, S. W., in order to consider the request from the City of
Roanoke for a determination that proposed physical improvements in the Lincoln 2000 Project are
substantially consistent with the City's adopted Comprehensive Plan.
A copy of said request is available for review in the Office of the City Clerk, Room 456,
Municipal Building. Questions about the content of the request should be directed to the Office of
Community Planning, 853-2344.
All parties in interest may appear on the above date and be heard on the question.
GIVEN under my hand this 3rd day of August, 2000.
Mary F. Parker, City Clerk.
C:~MyFileshN-Lincoln2000Proj cci-Con fortuity-8-21-00
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 24, 2000
File #53-60-414-432-539
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching a certified copy of Resolution No. 35034-082100 authorizing issuance and
sale $2,500,000.00 principal amount of City of Roanoke, Virginia, general obligation public
improvement bonds; fixing the form, denomination and certain other details of such bonds;
authorizing preparation of a preliminary official statement and an official statement and the
distribution thereof and execution of a certificate relating to such official statement;
authorizing execution and delivery of a continuing disclosure certificate relating to such
bonds; otherwise providing with respect to issuance, sale and delivery of such bonds; and
authorizing and providing for issuance and sale of a like principal amount of general
obligation public improvement bond anticipation notes in anticipation of issuance and sale
of such bonds. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, August 21, 2000.
Pursuant to provisions of Section 10 of Resolution No. 35034-082100, I am required to file
a certified copy with the Circuit Court of the City of Roanoke, Virginia, in accordance with
Section 1.150-2 of the Code of Virginia, 1950, as amended.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
H:XAgenda00XAugust 21 .wpd
The Honorable Arthur B. Crush, III
August 22, 2000
Page 2
pc:
Donald G. Gurney, Esquire, Hawkins, Delafield and Wood, 67 Wall Street, New
York, New York 10005
Mr. George B. Pugh, Jr., BB&T Capital Markets, 288 Meeting Street, 2nd Floor,
Charleston, South Carolina 29401
Dr. Thomas McKeon, Executive Director, Roanoke Higher Education Center,
108 N. Jefferson Street, Roanoke, Virginia 24016
The Honorable David C. Anderson, City Treasurer
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Department of Management and Budget
H:XAgenda00kAugust 21 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of August, 2000.
No. 35034-082100.
A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF
TWO MILLION FIVE HUNDRED THOUSAND DOLLARS
($2,500,000) PRINCIPAL AMOUNT OF CITY OF ROANOKE,
VIRGINIA, GENERAL OBLIGATION PUBLIC IMPRO~NT
BONDS; FIXING THE FORM, DENOMINATION AND CERTAIN
OTHER DETAILS OF SUCH BONDS; AUTHORIZING THE
PREPARATION OF A PRELIMINARY OFFICIAL STATEMENT
AND AN OFFICIAL STATEMENT AND THE DISTRIBIYFION
THEREOF AND THE EXECUTION OF A CERTIFICATE
RELATING TO SUCH OFFICIAL STATEMENT; AUTHORIZING
THE EXECUTION AND DELIVERY OF A CONTINUING
DISCLOSURE CERTIFICATE RELATING TO SUCH BONDS;
OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE,
SALE AND DELIVERY OF SUCH BONDS; AND AUTHORIZING
AND PROVIDING FOR THE ISSUANCE AND SALE OF A LIKE
PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC
IMPROVEMENT BOND ANTICIPATION NOTES IN
ANTICIPATION OF THE ISSUANCE AND SALE OF SUCH BONDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE,
VIRGINIA:
SECTION 1. (a) Pursuant to ChaPter 26 of Title 15.2 of the Code of Virginia,
1950 (the same being the Public Finance Act of 1991), there are hereby authorized to be issued,
sold and delivered not to exceed Two Million Five Hundred Thousand Dollars ($2,500,000)
principal amount of general obligation public improvement bonds oft he City of Roanoke, Virginia
(the "City"), which shall be designated and known as "City of Roanoke, Virginia, General
Obligation Public Improvement Bonds" (referred to herein as the "Bonds"), for the purpose of
providing funds to pay the costs of a public improvement project of and for the City, consisting
of a parking garage and related facilities.
(b) The Bonds shall be issued and sold in their entirety at one time, or from
time to time in part in series, as shall be determined by the Director of Finance. There shall be
added to the designation of the Bonds a series designation determined by the Director of Finance.
The Bonds shall be issued in fully registered form in the denomination of $5,000 each or any
integral multiple' thereof. The Bonds of a given series shall be numbered from No. R-1 upwards
in order of issuance. The Bonds shall bear interest from their date payable on such date and
semiannually thereafter as shah be approved by subsequent resolution of the Council of the City
(the "Council"). The Bonds of each series shall be issued in such aggregate principal amounts
349938.1 022068 RES
(not exceeding in the aggregate the principal amoum specified in Section l(a)); and shall mature
on such dates and in such years (but in no event exceeding forty (40) years from their date or
dates), and in the principal amount in each such year, as shall be approved by subsequent
resolution of the Council. Interest on the Bonds shall be calculated on the basis of a three hundred
and sixty (360) day year comprised of twelve (12) thirty (30) day months.
(c) The Bonds (or portions thereof in installments of $5,000) shall be subject
to redemption at the option of the City prior to their stated maturities, in whole or in part from
time to time on any date, in such order as may be determined by the City (except that if at any
time less than all o.f the Bonds of a given maturity are called for redemption, the particular Bonds
or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by
lot), upon payment of such redemption prices (expressed as a percentage of the principal amount
of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the
redemption thereof, as shall be approved by subsequent resolution of the Council.
(d) (i) If any Bond (or any portion of the principal amount thereof in
installments of $5,000) shall be called for redemption, notice of the redemption thereof, specifying
the date, number and maturity of such Bond, the date and place or places fixed for its redemption,
the premium, if any, payable upon such redemption, and if less than the entire principal amount
of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal
amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that
portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty
(30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the
registered owner thereof at his address as it appears on the books of registry kept by the Registrar
as of the close of business on the forty-fifth (45th) day next preceding the date fixed for
redemption. If notice of the redemption of any Bond shall have been given as aforesaid, and
payment of the principal amount of such Bond (or the portion of the principal amount thereof to
be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall
have been duly made or provided for, interest thereon shall cease to accrue from and after the date
so specified for the redemption thereof.
(ii) So long as the Bonds are in book-entry only form, any notice of redemption
shall be given only to The Depository Trust Company, New York, New York ("DTCM), or to its
nominee. The City shall not be responsible for providing any beneficial owner of the Bonds any
notice ofredemption.
SECTION 2. The full faith and credit of the City shall be and is irrevocably
pledged to the punctual payment of the principal of and premium, if any, and interest on the
Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding
and unpaid, the Council is authorized and required to levy and-collect annually at the same time
and in the same manner as other taxes of the City are assessed, levied and collected, a tax upon
all taxable property within the City, over and above all other taxes, authorized or limited by law
and without limitation as to rate or amount, sufficient to pay when due the principal of and
~49938.1 022068 RF~
-3-
premium, if any, and interest on the Bonds to the extent other funds of the City are not lawfully
available and appropriated for such purpose.
SECTION 3. (a) The Bonds shall be executed, for and on behalf of the City, by
the manual or facsimile signatures of the Mayor and City Treasurer of the City and shall have a
facsimile of the corporate seal of the City imprinted thereon, attested by the manual or facsimile
signature of the City. Clerk of the City.
(b) The Director of Finance is hereby authorized to appoint a Registrar and
Paying Agent for the Bonds.
(c) The Director of Finance shah direct the Registrar to authemicate the Bonds
and no Bond shall be valid or obligatory for any purpose unless and umil the certificate of
authentication endorsed on such Bond shall have been manually executed by the Registrar. Upon
the authentication of any Bonds the Registrar shall insert in the certificate of authentication the
date as of which such Bonds are authenticated as follows: (i) if a Bond is authenticated prior to
the first interest payment date, the certificate shall be dated as of the date of the initial issuance
and delivery of the Bonds of the series of Bonds of which such Bond is one; (ii) if a Bond is
authenticated upon an interest payment date, the certificate shall be dated as of such interest
payment date; (iii) if a Bond is authenticated after the fifteenth (15th) day of the calendar month
next preceding an interest payment date and prior to such interest payment date, the certificate
shall be dated as of such interest payment date; and (iv) in all other instances the certificate shall
be dated as of the interest payment date next preceding the date upon which the Bond is
authenticated.
(d) The execution and authentication of the Bonds in the manner above set forth
is adopted as a due and sufficient authentication of the Bonds.
SECTION 4. (a) The principal of and premium, if any, on the Bonds shall be
payable in such coin or currency of the United States of America as at the respective dates of
payment thereof is legal tender for public and private debts at the office of the Registrar. Interest
on the Bonds shall be payable by check mailed by the Registrar to the registered owners of such
Bonds at their respective addresses as such addresses appear on the books of registry kept
pursuant to this Section 4.
(b) At all times during which any Bond of any series remains outstanding and
unpaid, the Registrar for such series shall keep or cause to be kept at its office books of registry
for the registration, exchange and transfer of Bonds of such series. Upon presentation at its office
for such purpose the Registrar, under such reasonable regulations as it may prescribe, shall
register, exchange, transfer, or cause to be registered, exchanged or transferred, on the books of
registry the Bonds as hereinbefore set forth.
(c) The books of registry shall at all times be open for inspection by the City
or any duly authorized officer thereof.
34~8.1 022068 RES
-4-
(d) Any Bond may be exchanged at the office of the Registrar for such series
of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums
of the same series, interest rate and maturity.
(e) Any Bond of any series may, in accordance with its terms, be transferred
upon the books of registry by the person in whose name it is registered, in person or by his duly
authorized agent, upon surrender of such Bond to the Registrar for cancellation, accompanied by
a written instrument of transfer duly executed by the registered owner in person or by his duly
authorized attorney, in form satisfactory to the Registrar.
(f) All transfers or exchanges pursuant to this Section 4 shall be made without
expense to the registered owners of such Bonds, except as otherwise herein provided, and except
that the Registrar for such series of Bonds shall require the payment by the registered owner of
the Bond requesting such transfer or exchange of any tax or other governmental charges required
to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this
Section 4 shall be cancelled.
(g) (i) The Bonds shall be issued in full book-entry form. One Bond
representing each maturity of the Bonds will be issued to and registered in the name of Cede &
Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be
immobilized in the custody of DTC. DTC will act as securities depository for the Bonds.
Individual purchases will be made in book-entry form only, in the principal amount of $:5,000 or
any integral multiple thereof. Purchasers will not receive physical delivery of certificates
representing their interest in the Bonds purchased.
(ii) Principal, premium, if any, and interest payments on the Bonds will be
made by the Registrar to DTC or its nominee, Cede & Co., as registered owner of the Bonds,
which will in turn remit such payments to the DTC participants for subsequent disbursal to the
beneficial owners of the Bonds. Transfers of principal, premium, if any, and interest payments
to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial
owners of the Bonds by DTC participants will be the responsibility of such participants and other
nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be
accomplished by book entries made by DTC and, in mm, by the DTC participants who act on
behalf of the indirect participants of DTC and the beneficial owners of the Bonds.
(iii) The City will not be responsible or liable for sending transaction statements
or for maintaining, supervising or reviewing records maintained by DTC, its participants or
persons acting through such participants or for transmitting payments to, communicating with,
notifying, or otherwise dealing with any beneficial owner of the Bonds.
SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds, but
no such number' shall constitute a part of the contract evidenced by the particular Bond upon
which it is printed; no liability shall attach to the City or any officer or agent thereof (including
any paying agent for the Bonds) by reason of such numbers or any use made thereof (including
349938.1 022068 RES
-5-
any use thereof made by the City, any such officer or any such agent) or by reason of any
inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or
omission with respect to such munbers shall not constitute cause for failure or refusal by the
successful bidder to accept delivery of and pay for the Bonds in accordance with the terms of its
bid. All expenses in connection with the assignment and printing of CUSIP numbers on the Bonds
shall be paid by the City; provided, however, that the CUSIP Service Bureau charge for the
assignment of such numbers shall be the responsibility of the successful bidder for the Bonds.
(b) A copy of the final legal opinion with respect to the Bonds, with the name
of the attorney or attorneys rendering the same, together with a certification of the City Clerk,
executed by a facsimile signature of that officer, to the effect that such copy is a true and complete
copy (except for letterhead and date) of the legal opinion which was dated as of the date of
delivery of and payment for the Bonds, may be printed on the Bonds.
SECTION 6. The City covenants and agrees to comply with the provisions of
Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury
Regulations promulgated thereunder throughout the term of the Bonds. '
SECTION 7. (a) The Bonds shall be sold at competitive sale on such date or dates
and at such price or prices as shall be determined by the Director of Finance. The Director of
Finance is hereby authorized to prepare or cause to be prepared a Summary Notice of Sale of the
Bonds and to cause such Summary Notice of Sale to be published in The Bond Buyer, a financial
journal published in the City of New York, New York, and to prepare or cause to be prepared
and distributed a Preliminary Official Statement, a Detailed Notice of Sale and an Official Bid
Form relating to the Bonds. The Director of Finance is hereby authorized to receive bids for the
purchase of the Bonds; provided, however, that the final details of the Bonds of each series,
including the purchase price thereof, the interest rates to be borne thereby and the premium, if
any, payable upon the redemption thereof shall be approved by subsequem resolution of the
Council.
(b) The Mayor is hereby authorized and directed to execute and deliver to the
purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially
the form of the Preliminary Official Statement relating to the Bonds, after the same has been
completed by the insertion of the maturities, interest rates and other details of the Bonds and by
making such other insertions, changes or corrections as the Mayor, based on the advice of the
City's financial advisors and legal counsel (including the City Attorney and Bond Counsel), deems
necessary or appropriate; and the Council hereby authorizes the Official Statement and the
information contained therein to be used by the purchasers in connection with the sale of the
Bonds. The Preliminary Official Statement is "deemed final" for purposes of Rule 15c2-12
promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act
of 1934 ("Rule 15c2-12"). The City Manager and the Director of Finance are hereby authorized
and directed to execute on behalf of the City and deliver to the purchasers a certificate in
substantially the form to be included in the Official Statement under the caption "Certificate
Concerning Official Statement".
~49938.1 022068 RES
-6-
(c) The City Manager and the Director of Finance are hereby authorized to
execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating
to the Bonds evidencing the City's undertaking to comply with the continuing disclosure
requirements of Paragraph (b)(5) of Rule 15c2-12 in such form as shall be approved by the City
Manager and the Director of Finance upon advice of counsel (including the City Attorney or Bond
Counsel), such approval to be conclusively evidenced by their execution thereof.
(d) All actions and proceedings heretofore taken by the Council, the City
Manager, the Director of Finance and the other officers, employees, agents and attorneys of and
for the City in connection with the issuance and sale of the Bonds are hereby ratified and
confirmed.
SECTION 8. The Bonds, the certificate of authentication of the Registrar, and the
assignment endorsed on the Bonds, shall be substantially the following forms, respectively, to-wit:
No. R-
MATURITY DATE:
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
GENERAL OBLIGATION PUBLIC
IMPROVEMENT BOND
SERIES
INTEREST RATE:
DATE OF BOND:
CUSIP NO.:
REGISTERED OWNER:
PRINCIPAL SUM:
CEDE & CO.
770077
DOLLARS
KNOW ALL MEN BY THESE PRESENTS, that the City of Roanoke, in the
Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and
hereby promises to pay to the Registered Owner (named above), or registered assigns, on the
Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall
have been duly called for previous redemption and payment of the redemption price duly made
or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum
on and semiannually on each' and thereafter
(each such date is hereinafter referred to as an "interest payment date"), from the date hereof or
from the interest payment date next preceding the date of authentication hereof to which interest
shall have been paid, [unless such date of authentication is an interest payment date, in which case
from such interest payment date, or unless such date of authentication is within the period from
the sixteenth (16th) day to the last day of the calendar month next preceding the following interest
349938.1 022068
-7-
payment date, in which case from such following interest payment date, such interest to be paid
until the maturity or redemption hereof at the Interest Rate (specified above) per annum, by check
mailed by the Registrar hereinafter mentioned to the Registered Owner in whose name this Bond
is registered upon the books of registry, as of the close of business on the fifteenth (15th) day
(whether or not a business day) of the calendar month next preceding each interest payment date.
Interest on this Bond shall be calculated on the basis of a three hundred and sixty (360) day year
comprised of twelve (12) thirty (30) day months.
The principal of and premium, if any, on this Bond are payable on presentation and
surrender hereof, at the office of , as Registrar and
Paying Agent, in ihe City of , The principal of and premium, if any,
and interest on this Bond are payable in any coin or currency of the United States of America
which· on the respective dates of payment thereof, shall be legal tender for public and private
debts.
This Bond is one of an issue of Bonds of like date, denomination and tenor except
as to number, interest rate and maturity, and is issued for the purpose of providing funds to pay
the costs of a public improvement project of and for the City. This Bond is issued under and
pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of
Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the
Public Finance Act of 1991), and resolutions and other proceedings of the Council of the City
duly adopted and taken under the Public Finance Act of 1991.
The Bonds of the issue of which this Bond is one (or portions thereof in
installments of $5,000) maturing on and after are subject to redemption at
the option of the City prior to their stated maturities, on or after in
whole or in part from time to time on any date, in such order as may be determined by the City
(except that if at any time less than all of the Bonds of a given maturity are called for redemption,
the particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed
shall be selected by lot), upon payment of the following redemption prices (expressed as a
percentage of the principal amount of the Bonds to be redeemed), together with the interest
accrued thereon to the date fixed for the redemption thereof:
Redemption Dates
(Both Dates Inclusive}
Redemption Prices
(Percentages of Principal Amount)
· to
and thereafter
[The Bonds of the issue of which this Bond is one maturing on ~ _, ~
are subject to mandatory sinking fund redemption on and on each
thereafter and to payment at maturity on _, in the-principal amounts in each year set
forth below, in the case of redemption with the particular Bond or Bonds or portions thereof to
349938.1 022068 RF~
-8-
be redeemed to be selected by lot, upon payment of the principal amount of the Bonds to be
redeemed, together with the interest accrued on the principal amount to be redeemed to the date
fixed for the redemption thereof:
Year
Principal Amount_
The City, at its option, may credit against such mandatory sinking fund redemption requirement
the principal amount of any Bonds maturing on _, which have been purchased and
'cancelled by the City or which'have been redeemed and not theretofore applied as a credit against
such mandatory sinking fund redemption requirement.]
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of thi.~ Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire
principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange
for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in
principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed
not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage
prepaid, to the Registered Owner hereof at his address as it appears on the books of registry kept
by the Registrar as of the close of business on the forty-fifth (45th) day next preceding the date
fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal
amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal
amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the
accrued interest and premium, if any, payable upon such redemption shall have been duly made
or provided for, inter~ hereon shall cease to accrue from and after the date so specified for the
redemption hereof.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be
exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of other
authorized principal amounts and of the same issue, interest rate and maturity. This Bond is
transferable by the Registered Owner hereof, in person or by his attorney duly authorized in
writing, on the books of registry kept by the Registrar for such purpose at the office of the
Registrar but only in the manner, subject to the limitations and upon payment of the charges, if
349938.1 022068
-9-
any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one,
and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of
authorized denominations and of the same aggregate principal amount, issue, interest rate and
maturity as the Bond surrendered, will be issued to the transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by the Registrar.
The full faith and credit of the City are irrevocably pledged to the punctual payment
of the principal of and premium, if any, and interest on this Bond as the same become due. In
each year while this Bond is outstanding and unpaid, the Council of the City is authorized and
required to levy and collect annually, at the same time and in the same manner as other taxes of
the City are assessed, levied and collected, a tax upon all property within the City, over and above
all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient
to pay the principal of and premium, if any, and interest on this Bond to the extent other funds
of the City are not lawfully available and appropriated for such purpose.
It is certified, recited and declared that all acts, conditions and things required to
exist, happen or be performed precedent to and in the issuance of this Bond do exist, have
happened and have been performed in due time, form and manner as required by law, and that
the amount of this Bond, together with all other indebtedness of the City does not exceed any
limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of
Virginia or the Charter of the City.
IN WITNESS WHEREOF, the City has caused this Bond to be executed by the
manual or facsimile signatures of its Mayor and its City Treasurer; a facsimile of the corporate
seal of the City to be imprinted hereon attested by the manual or facsimile signature of the City
Clerk of the City; and this Bond to be dated the day of ,200 .
CITY OF ROANOKE, VIRGINIA
[SEAL]
Mayor
Attest:
City Treasurer
City Clerk
349~38.1 022068 RF~
- 10-
proceedings.
This
CERTIFICATE OF AUTHENTICATION
Bond is one of the Bonds delivered pursuant to the within-mentioned
By:
], as Registrar
Authorized Signator
Date of Authentication:
ASSIGNMENT
FOR VALUED RECEIVED the undersigned hereby sell(s), assign(s) and.
transfer(s) unto
(Please p~h~t or type name and address, including postal zip code of Transferee)
PLEASE INSERT SOCIAL SECURITY OR
OTHER IDENTIFYING NUMBER OF TRANSFEREE
the within Bond and all fights thereunder, hereby irrevocably constituting and appointing
, attorney, to transfer such Bond on
the books kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature Guaranteed
NOTICE: Signature(s) must be guaranteed
by a member firm of The New York Stock
Exchange, Inc. or a commercial bank or trust
company.
(Signature of Registered Owner)
NOTICE: The signature above must
correspond with the name of the Registered
Owner as it appears on the front of this Bond
in every particular, without alteration or
enlargement or any change whatsoever.
~49~8.1 02~068 RES
-Il-
SECTION 9. General obligation public improvement bond anticipation notes (the
"Notes") are authorized for issuance and sale by the Director of Finance ia anticipation of the
issuance of the Bonds authorized for issuance herein. Such Notes shall be sold at competitive or
negotiated sale at not less than ninety-nine percent (99%) of the principal amount thereof, plus
accrued interest thereon from that date to the date of delivery thereof and payment therefor and
on such other terms and conditions as are determiaed by the Director of Finance. If such Notes
are offered for competitive sale, a Summary Notice of Sale, a Detailed Notice of Sale and an
Official Bid Form shall be prepared, published and distributed ia accordance with the
requirements of Section 7(a). There shall also be prepared and distributed a Preliminary Official
Statement and a final Official Statement relating to such Notes ia such form as shall be approved
by the Director of Finance. The issuance and details of such. Notes shall be governed by the
provisions of Section 15.2-2628 of Title 15.2, Chapter 26, Article 2 of the Code of Virginia,
1950. The provisions of Sections 2 and 6 shall apply to such Notes to the same extent the same
apply to the Bonds except, ia the case of the provisions of Section 2, only to the extent such Notes
are not paid from the proceeds of the Bonds or from any other available funds. The sale of such
Notes and the form and other details thereof shall be approved, ratified and confirmed by
resolution of the Council. Bonds ia anticipation of which such Notes are issued pursuant to thi,~
Section 9 may be issued and sold ia accordance with the provisions of this Resolution at any time
within five (5) years of the date of issuance of the first Notes issued ia anticipation of such Bonds.
SECTION 10. The City Clerk is hereby directed to file a copy of this Resolution,
certified by such City Clerk to be a true copy hereof, with the Circuit Court of the City of
Roanoke, Virginia, all ia accordance with Section 15.2-2607 of the Code of Virginia, 1950.
SECTION 11. All ordinances, resolutions and proceedings ia conflict herewith
are, to the extent of such conflict, repealed.
ATTEST:
City Clerk.
34~J{38.1 O22068
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 Parki~ng
01479738 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. ~
Sworn and subscribed before me this . day
August ,Z~00, Witness my hand and official seal.
~_~_._~_~~_ , Notary Public
My commission~expi~es ~~~31, ~
PUBLISi:ED ON: 08/08 08/15
TOTAL COST: 179.82
F~LED O~:/ 0~/00
NOTICE OF PUBUC HEARING
NOTICE IS HEREBY GIVEN, pur-
suant to Secflmt 15.2-2606A
of the Code of Virginia, 1950,
th~ ~,,e Council of tbe CRy of
Roa.oke, Vl~nm (me "C~/'),
w~ll hold a public hear~n~ on
Monday, Au~u~ 2~, 200~, at
7:00 P.M., local Uae, in
Council Chamber, Municipal
Bulk~ 2~5 Chu~c~ Stmat,
$.W., Roanoke, Virginia
Im~emee~ beee~
~o~ not~) of ~e cry ~n t,'m
fu~ to p~y tbe ccm~ of a
~ garage a~ related
,
Building, Room 456, 215
C~u~b ~.. S.W. Rommk~,
W~.~.
I~M~Y F. PARKER
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 24, 2000
File #53-60-414-432-539
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35037-082100 declaring the City's intent to
reimburse itself from the proceeds of its general obligation public improvement bonds
authorized to be issued, pursuant to Resolution No. 35034-082100, adopted August 21,
2000, for certain expenditures to be made for construction of the Greater Gainsboro
Parking Garage, effective August 21,2000. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
August 21, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
D. Darwin Roupe, Acting Director, General Services
H:~Agenda00kAugust 21.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of August, 2000.
No. 35037-082100.
A RESOLUTION declaring the City's intent to reimburse itself from the proceeds of
its general obligation public improvement bonds authorized to be issued pursuant to
Resolution No. 35034-082100, adopted August 21, 2000, for certain expenditures to be
made for construction of the Greater Gainsboro Parking Garage; and providing for an
effective date.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. In accordance with U. S. Treasury Regulations, Section 1.150-2, the City
hereby declares that it reasonably expects and intends to reimburse $2,500,000 appropriated
by an ordinance simultaneously adopted by the City Council on August 21, 2000, for certain
expenditures to be made for construction of the Greater Gainsboro Parking Garage from
proceeds of its general obligation public improvement bonds authorized to be issued
pursuant to Resolution No. 35034-082100, adopted by the City Council on August 21,2000,
in the principal amount of $2,500,000 needed for the purpose of providing funds to pay the
costs of a public improvement project of and for the City, consisting of a parking garage and
related facilities. The maximum principal amount of debt expected to be issued for the
construction of the Greater Gainsboro Parking Garage is $2,500,000, in accordance with the
report of the City Manager to this Council dated August 21, 2000.
2. This is a declaration of official intent adopted pursuant to U. S. Treasury
Regulations, Section 1.150-2. This official intent is being declared not later than sixty days
after the payment of the expenditures authorized by Paragraph 1 of this Resolution.
3. The City Clerk is directed to file this Resolution among the permanent papers
of the City and hold it available for public inspection pursuant to the Virginia Freedom of
Information Act, {}2.1-340 et seq., Code of Virginia (1950), as amended.
4. This Resolution shall be effective on and after the date of its adoption.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 24, 2000
File #53-60-414-432-539
SANDRA H. EAKIN
Deputy City Clerk
James M. Turner, Jr.
Chief Executive Officer
J. M. Turner & Co., Inc.
P. O. Box 2140
Roanoke, Virginia 24009
Dear Mr. Turner:
I am enclosing copy of Ordinance No. 35036-082100 accepting the bid of J. M. Turner &
Co., Inc., in the amount of $4,528,960.00, which includes both Bid Item One and Bid Item
Two, for construction of the Greater Gainsboro Parking Garage, upon certain terms and
conditions; awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; and rejecting all other bids made to the City for the work.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, August 21, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
Dadene L. Burcham, City Manager.
James D.' Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
D. Darwin Roupe, Acting Director, General Services
H:XAgenda00XAugust 2 l.wpd
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August24,2000
File #53-60-414-432-539
SANDRA H. EAKIN
Deputy City Clerk
Allegheny Construction Co., Inc.
Beers Construction Co. of Winston-Salem, Inc.
Corte Construction Co., Inc.
Avis Construction Co., Inc.
Branch and Associates, Inc.~
Thor, Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 35036-082100 accepting the bid of J. M. Turner &
Co., Inc., in the amount of $4,528,960.00, which includes both Bid Item One and Bid Item
Two, for construction of the Greater Gainsboro Parking Garage, upon certain terms and
conditions; and rejecting all other bids made to the City for the work. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, August 21, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed construction project.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
H:L~.genda00kAugust 21 .wpd
9¥,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of August, 2000.
No. 35036-082100.
AN ORDINANCE accepting the bid of J. M. Turner & Company, Incorporated for
the construction of the Greater Gainsboro Parking Garage, upon certain terms and conditions
and awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid ofJ. M. Turner & Company, Incorporated, in the amount of $4,528,960,
(which includes both Bid Item 1 and Bid Item 2) for the construction of the Greater
Gainsboro Parking Garage, as is more particularly set forth in the City Manager's report
dated August 21, 2000, to this Council, such bid being in full compliance with the City's
plans and specifications made therefor and as provided in the contract documents offered
said bidder, which bid is on file in the Purchasing Department, be and is hereby
ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, on behalf of the
City, to execute and attest, respectively, the requisite contract with the successful bidder,
based on its proposal made therefor and the City's specifications made therefor, said contract
to be in such form as is approved by the City Attorney, and the cost of said work to be paid
for out of funds heretofore or simultaneously appropriated by Council.
H:kMEASURF..~Xo-g~inl~atsarage. 1
3. Any and all other bids made to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each
the City's appreciation for such bid.
4. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk
H 5MEA. SURES~o..g~np~,rs~rase. 1
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 24, 2000
File #53-60-414-432_539
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance N°. 35035-082100 amending and reordaining certain
sections of the 2000-2001 Capital Projects Fund Appropriations, providing for appropriation
of $4,978,960.00, in connection with construction of the Greater Gainsboro Parking
Garage. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, August 21, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
D. Darwin Roupe, Acting Director, General Services
H:~,Agenda00~ugust 21 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of August, 2000.
No. 35035-082100.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
General Government $ 14,419,077
Greater Gainsboro Parking Garage (1-2) ....................... 6,028,960
Revenues
Capital Improvement Reserve $ 9,482,926
Public Improvement Bonds - Future Issue (3) .................... (2,500,000)
Fund Balance
Reserved Fund Balance - Unappropriated (4) ................... $ 417,793
1 ) Appropriated from
Future Bond Issue
2) Appropriated from
General Revenue
3) Buildings and
Structures
4) Reserved Fund
Balance -
Unappropriated
(008-052-9573-9076)
(008-052-9573-9003)
(008-052-9710-9173)
(008-3325)
2,500,000
2,478,960
(2,500,000)
(2,478,960)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Regular Agenda Report
August 21, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Bid Committee Report
Greater Gainsboro Parking Garage
Bid No. 00-5-111
Background:
The project consists of constructing a 321 space parking garage between Shenandoah
Avenue and Centre Avenue. This garage will provide part of the parking solution for the
new Higher Education Building, the Shenandoah Crossing Apartments and the proposed
Crew Suites Building.
After proper advertisement, bids were publicly opened at 2:00 p.m. on Tuesday, July 18,
2000. Seven (7) bids were received, with J. M. Turner & Company, Incorporated, 130
Church Avenue, Roanoke, Virginia 24011, submitting the Iow responsive and responsible
bid for the construction of the Greater Gainsboro Parking Garage in the amount of
$4,528,960, which includes both Bid Item 1 and Bid Item 2.
Considerations:
Funding in the amount of $4,978,960 ($4,528,960 for the contract and $450,000 for
contingency) will be provided from General Obligation Bonds to be issued in the amount
of $2,500,000, and undesignated capital funds of $2,478,960 currently available.
Recommended Action:
Accept the above bid and authorize the City Manager to execute a contract for the above
work with J. M. Turner & Company, Incorporated for the construction of the Greater
Gainsboro Parking Garage in the amount of $4,528,960 which includes both Bid Item 1
and Bid Item 2, with 360 consecutive calendar days for completion, with a project
contingency of $450,000.
Funding in the amount of $4,978,960 is to be provided by General Obligation Bonds in the
amount of $2,500,000, to be issued in future years, and $2,478,960 from undesignated
capital fund interest earnings. All funds are to be appropriated in 008-052-9573, "Greater
Gainsboro Parking Garage".
Bid Committee Report
Greater Gainsboro Parking Garage
Bid No. 00-5-111
August 21, 2000
Page 2
Adopt a resolution indicating the City's intent to reimburse itself from the issuance of
General Obligation Bond proceeds.
Reject the other bids received.
Respectfully Submitted,
W. ^lvin Hudson
VVilliam H. Carder
I concur in the recommendation of the bid committee and recommend it to you for
approval.
DLB/JGB/bls
Attachment
C:
Respectfully submitted,
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
D. Darwin Roupe, Acting Director of General Services
# 00-162
ATTACHMENT 1
TABULATION OF BIDS
GREATER GAINSBORO PARKING GARAGE
BID NO. 00-5-111
Bids were opened by D. Darwin Roupe, Acting Director of General Services, on
Tuesday, July 18, 2000 at 2:00 p.m.
J. M. Turner & Company, Incorporated $4,486,000 $ 42,960 $4,528,960
Branch & Associates, Inc. 4,597,000 98,000 4,695,000
Avis Construction Co., Inc. 4,728,600 54,803 4,783,403
Allegheny Construction Co., Inc. 4,900,000 115,575 5,015,575
Beers Construction Co. of
Winston-Salem, Inc. 5,069,000 37,225 5,106,225
Corte Construction Co., Inc. 5,300,000 120,000 5,420,000
Thor, Inc. 5,503,000 110,630 5,613,630
Office of the City Engineer
Roanoke, Virginia
August 21, 2000
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 24, 2000
File ff432-511-514
SANDRA H. EAKIN
Deputy City Clerk
Melvin L. Hill, Chairperson
City Planning Commission
2524 Marr Street, N. W.
Roanoke, Virginia 24012
Dear Mr. Hill:
At a regular meeting of the Council of the City of Roanoke on Monday, August 21, 2000,
a public hearing was held on a request of the City of Roanoke for a determination that
proposed street and alley closures in the Greater Gainsboro Redevelopment areas, as well
as public infrastructure improvements illustrated in the Henry Street Master Plan, are
substantially in accord with the City's adopted Comprehensive Plan.
On motion, duly seconded and adopted, the matter was referred back to the City Planning
Commission for further study, report and recommendation to Council.
MFP:sm
pc:
Sincerely,
Mary F. Parker, CMC
City Clerk
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Community Development
Evie S. Lander, Director, Planning and Code Enforcement
H:~Agcnda00~August 2 l.wpd
Office of the City Manager
August 21, 2000
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
Dear Members of Council:
Subject:
Improvements for Greater Gainsboro Redevelopment Area
Consistency with Comprehensive Plan
Background:
Section 15.2 of the Code of Virginia requires that the Planning Commission recommend as
part of the Comprehensive Plan the general location, character, and extent of public features
(i.e. street, park, public building or structure, public utility). Any new public facilities or
changes in those features shall be reviewed for consistency with such plan adopted by the
local governing body.
On July 20, 2000, the Planning Commission reviewed the plan for public improvements to the
Greater Gainsboro Redevelopment Area for consistency with the City's adopted
Comprehensive Plan. Unfortunately, the information that was presented to the Commission
was not as specific as it should have been and there were questions by members. Because
of the confusion, the Commission's motion to find the proposed public improvements and
facilities substantially in accordance with the Comprehensive Plan was defeated by a vote of
3-1-2 because a majodty of the commissioners present did not vote in favor of the motion
(Messrs. Hill, Rife, and Dowe voted in favor, Mr. Chrisman voted no, Mrs. Duerk and Mr.
Manetta abstained, and Mr. Butler was absent).
In an effort to move this matter forward, I wanted to share with Council additional information
regarding the proposed public improvements and facilities which are more clearly depicted
on the attached map. Ideally, an affirmative vote from the Commission is desirable, but given
the existing time frames established for the various development projects in this area
(i.e. Higher Education Center and Parking Garage), it is cdtical that Council take action on this
matter as soon as possible.
The Commission's report to you on this matter advises that the public facilities are not
identified or included in the Comprehensive Plan. Therefore, a finding that the proposed
public improvements and facilities are substantially in accordance with the Comprehensive
Plan is needed. Specifically, the Comprehensive Plan recommends that:
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanake.va.us
The commercial industrial and residential growth and development should be
encouraged through public and private actions to ensure a strong and
diversified economic base and employment opportunities for all of Roanoke's
citizens.
Roanoke's downtown should continue to evolve as the region's "central
business district" for office, financial, supporting retail, cultural, entertainment
and governmental services.
Development of new commercial areas in the city should be carefully planned
and designed to promote quality development and good land use.
Development of housing in downtown should be encouraged with both public
and private initiatives. New housing should be encouraged to respond to
current needs and trends.
The proposed public improvements and facilities support the recommendations of the
Comprehensive Plan. Therefore, to meet the critical time frames for important projects in the
Greater Gainsboro area, it is respectfully requested that Council find that the proposed public
improvements and facilities identified on the attached map are substantially in accordance
with the City's Comprehensive Plan, Roanoke Vision.
Respectfully submitted,
City Manager
DLB:ESL:pr
Attachment
cc: Mary F. Parker, City Clerk
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S,W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Roanoke City Council
Regular Agenda Report
August 21, 2000
Honorable Ralph K. Smith, Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from City of Roanoke for a determination that the proposed
street and alley closures in the Greater Gainsboro Redevelopment
Area, as well as public infrastructure improvements illustrated in the
Henry Street Master Plan, are substantially in accordance with the
City's adopted Comprehensive Plan.
Background:
Section 15.2 of the Code of Virginia requires that the Planning Commission recommend
as part of the Comprehensive Plan the general location, character, and extent of public
features (i.e. street, park, public building or structure, public utility). Any new public
facilities or changes in those features shall be reviewed for consistency with such plan
adopted by the local governing body.
On May 10, 2000, the City Manager requested that the Planning Commission review the
proposed street and alley closures and public infrastructure improvements in the Greater
Gainsboro Redevelopment Area for consistency with the City's Comprehensive Plan.
(See attached letter.)
Planning Commission considered the request at their meeting on July 20, 2000. There
was considerable discussion of the proposed public improvements. Specific maps of the
subject improvements were not available for the Commission and there were questions
with respect to features to be constructed. The concept plan prepared by the Roanoke
Neighborhood Development Corporation was not specific with respect to public
improvements. Several commission members felt that they could not recommend
approval of the request without more specific information. Mrs. Duerk and other
Commission members commented on the large amount of surface parking that was
proposed, advising that alternative transportation solutions should be sought. Mrs. Evelyn
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Bethel, 35 Patton Avenue, N. W., appeared before the Commission and advised that
residents had not had an opportunity to comment on the proposed developments in the
area. She asked if the subject request would affect residents ability to determine what
occurred in their neighborhood, and specifically, how the plan would affect the
neighborhood plan proposed for the area. She also expressed concern for the design of
the proposed buildings, indicating that a glass office building was proposed which was not
complimentary to the neighborhood. Mrs. Lander advised that the neighborhood plan
would begin in the neighborhood within the next few months and that this plan involved
only for the Henry Street area. There were mutual issues that would be considered as
part of the neighborhood planning process, especially those that affected neighborhood
residents and their quality of life. Commission members encouraged staff to ensure public
participation in development plans for the area and asked that special attention be given
to design issues.
Considerations:
Various projects are proposed in the redevelopment area bounded by Wells Avenue,
Jefferson Street, Shenandoah Avenue and Gainsboro Road. These include an office
building by the Roanoke Neighborhood Development Corporation (RNDC), a housing
development by the Roanoke Redevelopment and Housing Authority (RRHA), and a
higher education center by the Roanoke Higher Education Authority. The proposed public
improvements are shown on the attached Henry Street Master Plan and include the
following:
· 365 car parking garage on Shenandoah Avenue
· utility upgrades for water, sewer, and storm drain
· curb, gutter, sidewalk and street lighting
· public surface parking lot (First Street and Wells Avenue)
· alley closures and reconstruction of public rights of way
The Comprehensive Plan recommends that:
· The commercial industrial and residential growth and development should be
encouraged through public and private actions to ensure a strong and
diversified economic base and employment opportunities for all of Roanoke's
citizens.
· Roanoke's downtown should continue to evolve as the region's "central
business district" for office, financial, supporting retail, cultural, entertainment
and governmental services.
· Development of new commercial areas in the city should be carefully
planned and designed to promote quality development and good land use.
· Development of housing in downtown should be encouraged with both public
and private initiatives. New housing should be encouraged to respond to
current needs and trends.
The proposed public facilities are not specifically identified or included in the City's
Comprehensive Plan. Therefore, a finding of consistency with the plan is necessary.
Recommendation:
At the conclusion of discussion between staff and the Commission, the chair called for a
vote on a motion to find that the proposed public improvements and new public facilities
are consistent with the City's adopted comprehensive plan. The vote was 3-1-2 (Mrs.
Duerk and Mr. Manetta abstaining, Mr. Chrisman voting no, and Mr. Butler absent). Under
the Planning Commission's bylaws, the motion did not pass, since a majority of those
present must vote to pass a motion. No other motion was made.
Later in the meeting, Mr. Marietta attempted to bring the matter up again for a second
vote, but was advised that he could not, since he had abstained from voting.
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
Office of the City Manager
May 10, 2000
Mr. Melvin L. Hill, Chairman
and Members of the Planning Commission
Roanoke, Virginia
Dear Mr. Hill and Members of the Commission:
Subject:
The Greater Gainsboro Redevelopment Area
Applications for the vacation, discontinuance and closure
of a public alley and a public street
The Greater Gainsboro Redevelopment Area, bordered by Wells Avenue, Jefferson
Street, Shenandoah Avenue and Gainsboro Road, is currently undergoing considerable
development. Three important projects have been initiated including the Crews Suites Office
Building, the Roanoke Higher Education Center, and the Shenandoah Crossing Apartment
Complex. In addition_~t0 these, three projects, the city is also tmdertaking the ronovation of hte
First Street b~idge to'wove the structure and convert its use to a pedestrian bridge.
In AugUst, 1999, City Council committed to public financing to improve the
infrastruCtUre~in this area and to construct a $5 rmllion parking garage to serve all projects.
Public improvements will include upgrades to sanitary sewer and water, Storm drainage,
installation of below grade utilities, curb, gutter and sidewall; improvements, re-grading of the
site and the construction of a surface parking lot, the eXtension of Jordan alley to create access to
this surface parking lot, streetscape enhancements and the construction of a 365 car public
parking garage. The total public investment in this area will be $8.7 million.
In order to accomplish these improvements, City Council authorized the filing of a
petition to close certain alleys in the Henry Street area. Petitions for closures have been filed and
are scheduled for public heating on June 21, 2000. Other public infrastructure improvements are
illustrated on the attached Henry Street Master Plan, developed by the Roanoke Neighborhood
Development Corporation. It is the City's intent to create these enhancements in a manner
cons{Stent with the City's comprehensive plan and the Roanoke Redevelopment and Housing
Authority's redevelopment plan for the Gainsboro Development Program Area and Henry Street.
Therefore, I am requesting that the Planning Commission also hold a public hearing on June 21,
2000, to consider these public improvements for the project area in accordance with Section
15.2-2232 of the Code of Virginia.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roanoke.va.us
The successful implementation of these elements will certainly revitalize and
economically enhance this area. I look forward to continuing work on all of these projects.
City Manager
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 Henry St.
01478842 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this __]~_4 day
Q_f Auqust ~000. Witr~ess my hand and official seal.
~ ~. _~~ , Notary Public
My commission expires
PUBLISHED ON: 08/03 08/10
TOTAL COST: 133.20
NOTICE OF PtJBuc HEARING:
TO WHOM IT MAY CONCERN:
'me Coumdl of the C~ of
Roanoke 'Mil hold a Public
2000, at 7:00~p.m., or ms soon
be heard~ In U~ Council
detemtlnatlon that pmposed
Infrastructure improventents
I~ ~er~ witl~ the
me City Clei~, Room 456,
about the content of the
request ~)uld be d~ectad to
All partle~ In Intere~ may
GIVEN under my ~ ~ 3rd
Ma~ F. Patk~', CIt~ Clerk
('~ 478842)
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, August 21, 2000,
at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the
Municipal Building, 215 Church Avenue, S.W., in order to consider the request from the City of
Roanoke for a determination that proposed street and alley closures in the Greater Gainsboro
Redevelopment Area, as well as public infrastructure improvements illustrated in the Henry Street
Master Plan, are substantially in accord with the City's adopted Comprehensive Plan.
A copy of said request is available for review in the Office of the City Clerk, Room 456,
Municipal Building. Questions about the content of the request should be directed to the Office of
Community Planning, 853-2344.
All parties in interest may appear on the above date and be heard on the question.
GIVEN under my hand this ~ day of ., 2000.
Mary F. Parker, City Clerk.
H:kNOT1CEXN-Gainsboro-In frastmcturelmprovs-Con£°rmity-8'21-00
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 24, 2000
File #166-181-221-258-468
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35041-082100 authorizing the City Manager to enter
into an agreement with Carilion Biomedical Institute for the lease of 6,800 square feet of
office space at 111 - 117 Church Avenue Parking Garage, for an initial one-year term, with
an option to renew for four one-year terms, as more specifically set forth in a report of the
Water Resources Committee dated July 17, 2000. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 21,2000.
MFP:sm
Attachment
pc:
Sincerely,
Mary F. Parker, CMC
City Clerk
Thomas L. Robertson, President, Carilion Health System, 101 Elm Avenue, S. W.,
Roanoke, Virginia 24011
Dennis G. Fisher, CDI-President/CEO, Carilion Biomedical Institute, 101 Elm
Avenue, S. W., Roanoke, Virginia 24011
H:k~.gcnda00XAugust 21.wpd
Darlene L. Burcham
August 24, 2000
Page 2
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
H:~genda00~August 21 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of August, 2000.
No. 35041-082100.
AN ORDINANCE authorizing the City Manager to enter into an agreement with
Carilion Biomedical Institute for the lease of office space at 111-117 Church Avenue Parking
Garage, upon certain terms and conditions; and providing for an emergency.
WHEREAS, in November 1999, Carilion Health System, Virginia Polytechnic
Institute and State University and the University of Virginia announced the creation of the
Carilion Biomedical Institute ("CBI") which would be located in the Roanoke Valley; and
WHEREAS, by Resolution No. 34842-051700, this Council authorized the City
Manager to negotiate the terms and conditions of one or more performance agreements with
CBI and others in connection with the creation of a new redevelopment area within the City,
such agreements to be consistent with the general terms and conditions contained in the City
Manager's proposal letter dated May 15, 2000; and
WHEREAS, the relocation of the current tenants of the Graduate Center in the Church
Avenue Parking Garage to the Higher Education Center is expected to be completed by
September 1,2000, which will vacate approximately 6,800 square feet of office space at 111-
117 Church Ayenue S.W.; and
WHEREAS, in accordance with the terms of the City Manager's May 15, 2000
proposal letter, this office space is to be made available for lease to CBI under the same
terms and conditions as the current lease with Virginia Polytechnic Institute and State
University.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized to execute and
attest, respectively, in a form approved by the City Attorney, an agreement with Carilion
Biomedical Institute, for the lease of office space at 111-117 Church Avenue Parking
Garage, upon the terms and conditions contained in the Water Resources report to this
Council dated July 17, 2000.
2. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:\ORD-GE~O-CBI.L~s~.~.7.00
Roanoke City Council
Regular Agenda Report'00 ,_!~i,. I ? ? ;! :53
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Lease of City Property - Church Avenue Parking Garage
The attached staff report was considered by the Water Resources Committee at its
regular meeting on July 17, 2000. The Committee recommends that Council authorize
the City Manager to advertise a public hearing and, lacking any comments to the
contrary, authorize the execution of an appropriate document for a one year term, with
the option to renew for four additional one-year terms, the above City-owned property in
the Church Avenue Parking Garage to CBI. Said lease will be substantially under the
same terms and conditions as the current lease with VPI, subject to the execution of a
mutual Termination Agreement with VPI terminating VPI's current lease, and in a form
approved by the City Attorney. The Lease is also subject to CBI obtaining any
necessary permits from the appropriate authority as may be required by law, including,
but not limited to, an occupancy permit.
Respectfully submitted,
~ Chairpers~~on~~'''
Water Resources Committee
LFW:afm
Attachments: 1
cc: City Clerk
City Attorney
Director of Finance
Engineering Coordinator
#00-358
Water Resources Committee
Regular Agenda Report
July 17, 2000
To:
From:
t~u~eerS, yVater Resources Committee
/"~- irL~ector of Utilities & O perations
]~'Burcham, City Manager
Subject: Lease of City Property - Church Avenue Parking Garage
Background:
Carillon Health System, Virginia Polytechnic Institute and State University (VPI), and the
University of Virginia announced in November 1999, the creation of the Carillon
Biomedical Institute (CBI), which would be located in the Roanoke Valley.
On May 17, 2000, City Council authorized the City Manager to negotiate agreements
with CBI and others in connection with a possible new redevelopment area and
concurred in a letter dated May 15, 2000, proposing certain general terms and
conditions.
The relocation of the current tenants of the Graduate Center area in the Church Avenue
Parking Garage to the Roanoke Higher Education Center in the Greater Gainsboro
Development area is scheduled to be completed by September 1, 2000. This will
vacate approximately 6,800 s.f. of office/classroom space at 111-117 Church Avenue,
SW. In accordance with the aforementioned proposal letter, this space is to be made
available for lease to CBI, when vacated by the current tenants, under essentially the
same terms and conditions as the current lease with VPI (year-to-year basis, not to
exceed five years, with a ninety-day cancellation provision at the rate of $1.00 per
year). The lease will also provide for thirty parking permits.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of an appropriate document for a one year term,
with the option to renew for four additional one-year terms, the above City-owned prop-
erty in the Church Avenue Parking Garage to CBI. Said lease will be substantially
· under the same terms and conditions as the current lease with VPI, subject to the exe-
cution of a mutual Termination Agreement with VPI terminating VPI's current lease, and
in a form approved by the City Attorney. The Lease is also subject to CBI obtaining any
necessary permits from the appropriate authority as may be required by law, including,
but not limited to, an occupancy permit.
DLB/KBK/SEF
CC;
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H :\USER\COMMON\Council\Fitton\BioMed.ls
#00-358
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01483792
Carilion Bio
NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this I day
/~Au$~st~ ~009. Witness my hand and official seal.
_~_~_~_~_~ , Notary Public
My commission expires
PUBLISHED ON: 05/'13
TOTAL COST: 87.88
~0~CE 0~ mmuc m
~t~nlao FUllller IiIfomml~on in
Wa~r Rseouro~ Cmmmlt~e
dated Au~mt 21, 2OOO
C~y Clew Tot the Ci~ of
RMnoke m (540) 853-254~.
(1483792)
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to lease 6,800 square feet of office space located at 111-117
Church Avenue, S.W., to Carilion Biomedical Institute (CBI), for an initial one (1) year term, with
an option to renew for four (4) one-year terms.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on August 21, 2000, commencing at
7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia. Further information in the form ora report from the Water Resources Committee
dated August 21,2000 is available from the Office of the City Clerk for the City of Roanoke at (540)
853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this __ day of
.,2000.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, August 13, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:\NOTICE-WRC-CC~NL-CBI-8-21-00