HomeMy WebLinkAboutCouncil Actions 08-07-00ROANOKE CITY CO UNCIL
REGULAR SESSION
Harris
34974
August 7, 2000
12:15p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call. (Council Member Harris was absent.)
The meeting was declared in recess at 12:18 p.m., to be reconvened in the
Emergency Operations Center Conference Room, Room 159.
The meeting reconvened at 12:25 p.m, in the Emergency Operations
Center Conference Room, with all Members of Council present.
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ROANOKE CITY CO UNCIL
ROANOKE REDE VEL OPMENT AND HOUSING
AUTHORITY BOARD OF COMMISSIONERS
JOINT MEE TING
AUGUST 7, 2000
12:25p. m.
EMERGENCY OPERA TIONS CENTER
CONFERENCE ROOM, ROOM 159
AGENDA
Be
WELCOME: Mayor Ralph K. Smith
INVOCATION AND LUNCH
Ce
ROLL CALL OF ROANOKE REDEVELOPMENT AND HOUSING
AUTHORITY BOARD OF COMMISSIONERS.
D. OPENING REMARKS:
Mayor Smith
Chairman Willis M. Anderson
E. DISCUSSION ITEMS:
1. General Overview of the Roanoke Redevelopment and Housing
Authority. John Baker, Executive Director.
Lincoln 2000 Project/Revitalization Efforts. Dave Baldwin, Director of
Resident - Customer Services.
2
7. Resident Services Program.
Program.
COMMENTS:
Roanoke City Council Members.
GOB South Project. Fred Johnson, Director of Community
Development.
Redevelopment Study of the South Jefferson Street area. Fred Johnson.
Home Ownership Rehabilitation Programs. Fred Johnson.
Greater Gainsboro Project:
Property Acquisition - Fred Johnson.
Bond Issue - Bob Michaux, Director of Public Development.
Anita Lee, Director of Resident Services
Roanoke Redevelopment and Housing Authority Commissioners.
The meeting was declared in recess at 1:40 p.m., to be reconvened at
2:00 p.m., in the City Council Chamber.
ROANOKE CITY CO UNCIL
REGULAR SESSION
August 7, 2000
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order-- Roll Call. All Present.
The Invocation was delivered by The Reverend John L. Washington,
Pastor, Faith and Hope Church of God and Christ.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
4
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, August 10, 2000,
at 7:00 p.m., and Saturday, August 12, 2000, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKE.VA.US, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
A communication from Mayor Ralph K. Smith requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION:
File #15-110-132
Concur in request to convene in Closed
Meeting.
C-2
A report of the City Manager requesting a Closed Meeting to discuss
acquisition of real property for public purposes, pursuant to Section 2.1-344 (A)
(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
File #2
Concur in request to convene in Closed
Meeting.
C-3
A report of the City Manager requesting a Closed Meeting for discussion
of a prospective business, where no previous announcement of the business's
interest in locating its facilities in the City has been made, pursuant to Section
2.1-344 (A)(5), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
File #207-450
Concur in request to convene in Closed
Meeting.
C-4
Qualification of the following persons:
Donna S. Johnson as a member of the Board of Trustees, City of Roanoke
Pension Plan, for a term of four years beginning July 1, 2000, and ending
June 30, 2004;
File #15-110-429
Courtney A. Penn as a member of the Cultural Services Committee for a term
of one year beginning July 1, 2000, and ending June 30, 2001;
File #15-110-394
William L. Bova as a member of the Economic Development Commission for
a term of three years beginning July 1, 2000, and ending June 30, 2003;
File #15-110-450
Glenn D. Radcliffe as a member of the Human Services Committee for a term
of one year beginning July 1, 2000, and ending June 30, 2001;
File g15-110-318
Alphonzo L. Holland, Sr., and Carol D. Wright as members of the Personnel
and Employment Practices Commission for terms of three years each,
beginning July 1, 2000, and ending June 30, 2003;
File gl 5-110-202
Henry Scholz for a term ending November 30, 2002, and Fredrick M. Williams
to fill the unexpired term of Keith Moore, resigned, ending November 30,2001,
as members of the Roanoke Neighborhood Parmership Steering Committee;
and
File glS-110-488
Lucy R. Ellett as a member of the Roanoke Valley Greenways Commission for
a term of one year beginning July 1, 2000, and ending June 30, 2001.
File gl 5-110-379
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
o
HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
4. PETITIONS AND COMMUNICATIONS:
ao
A communication recommending that the Mayor and City Manager
initiate conversations with representatives of the surrounding localities
for the purpose of setting up "Greater Roanoke Valley Work Sessions."
Council Member Linda F. Wyatt.
Concurred in the recommendation.
File g132
bo
A communication from Rodney P. Furr, Chairman, Blue Ridge
Community Services Board of Directors, recommending ratification of
certain revisions to the By-Laws of Blue Ridge Community Services.
Referred to the City Manager for study, report and recommendation
to Council.
File #335
Co
A communication from the Honorable Donald S. Caldwell,
Commonwealth's Attorney, recommending acceptance of a grant made
to the City by the Commonwealth of Virginia Department of Criminal
Justice Services for a Victim/Witness Assistance Program; and a report
of the City Manager concurring in the recommendation.
Adopted Budget Ordinance No. 34974-080700 and Resolution No.
34975-080700. (7-0)
File #60-133-236-502
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report with regard to changes to the Solid Waste Management
Program. (20 minutes)
Received and filed.
File #144-514
ITEMS RECOMMENDED FOR ACTION:
A report recommending execution of the 2000-2001 HOME
Investment Parmerships Program Agreement with the Roanoke
Redevelopment and Housing AUthority.
Adopted Resolution No. 34976-080700. (7-0)
File #178-236
A report recommending execution of the 2000-2001 Community
Development Block Grant Funding Administration Agreement
with the Roanoke Redevelopment and Housing Authority.
Adopted Resolution No. 34977-080700. (7-0)
File #178-236
A report recommending execution of an agreement with the
Roanoke Regional Chamber of Commerce for administration of
Community Development Block Grant funds for fiscal year 2000-
2001, for services related to promotion and development in the
central area of the City.
Adopted Resolution No. 34978-080700. (7-0)
File #99-236-336
A report recommending continued participation in Project Impact
as a regional initiative for the purpose of building a disaster
resistant community; and transfer of funds in connection
therewith.
Adopted Budget Ordinance No. 34979-080700 and Resolution
No. 34980-080700. (7-0)
File #60-70-188-236-237
o
A report recommending execution of a subgrant agreement and
any necessary amendments thereto with West End Center, Inc., for
acquisition of a structure located at 1210 Patterson Avenue, S.W.,
to expand the Center's services as a neighborhood outreach
program.
Adopted Resolution No. 34981-080700. (7-0)
File #236-296
o
A report recommending support of the application of Moore's
Lumber and Building Suppliers, Inc., to the Commonwealth of
Virginia's Department of Rail and Public Transportation for
Industrial Access Railroad Track Funds.
Adopted Resolution No. 34982-080700. (7-0)
File #207-533
o
A report recommending execution of a Performance Agreement
among the City of Roanoke, the Industrial Development Authority
of the City of Roanoke, and Precision Technology USA, Inc.,
relating to a grant to promote economic development.
Adopted Budget Ordinance No. 34983-080700 and Ordinance
No. 34984-080700. (7-0)
File #60-207-450
A report recommending appropriation of funds in the amount of
$300,000.00, in connection with development of the Art
Museum/IMAX Theater Project in downtown Roanoke.
Tabled until the next regular meeting of Council on Monday,
August 21 at 2:00 p.m.
File #60-277-450-538
10.
A report recommending acceptance of a Local Government
Challenge Grant from the Virginia Commission for the Arts.
Adopted Budget Ordinance No. 34985-080700 and Resolution
No. 34986-080700. (7-0)
File #60-236-261-348-349-423
11.
A report recommending execution of Amendment No. 1 to the
Greater Gainsboro Redevelopment Area Cooperation Agreement
between the City and the Roanoke Redevelopment and Housing
Authority, in connection with acquisition of properties on Wells
Avenue for construction of a parking garage and surface parking
lot and certain site improvements related to the opening of the
Roanoke Higher Education Center.
Adopted Budget Ordinance No. 34987-080700 and Resolution
No. 34988-080700. (7-0)
File #2-60-178-200-270-414
l0
12.
A report recommending approval of the issuance by the City of
Roanoke Redevelopment and Housing Authority of its revenue
bonds to assist the Roanoke Neighborhood Development
Corporation in the acquisition, construction and equipping of a
45,000 square foot commercial office/retail facility to be located
in the Gainsboro Redevelopment area.
Adopted Resolution No. 34989-080700.
abstained from voting.)
File #2-53-165-178-450
(6-0, Mayor Smith
13.
A report recommending execution of a contract with Ronald M.
Martin & Associates, P. C., for engineering and design services
for Phase II of the new Roanoke Police Building; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 34990-080700 and Resolution
No. 34991-080700. (7-0)
File #5-32-60-270
14.
A report recommending execution of Change Order No. 10 to the
City's contract with Danis Environmental Industries, Inc., for the
Water Pollution Control Plant Upgrade and Expansion Project.
Adopted Ordinance No. 34992-080700. (7-0)
File #27-207-468
15.
A report recommending execution of the Cooperating Technical
Communities Agreement with the Federal Emergency
Management Agency, to provide for a map revision project of the
Peters Creek Watershed, and creation of Digital Flood Insurance
Rate Maps for the Roanoke Valley; and appropriation of funds in
connection therewith.
Adopted Budget Ordinance No. 34993-080700 and Resolution
No. 34994-080700. (7-0)
File #60-159-188-237
16.
A report recommending appropriation of $90,000.00 in
Enhancement Program Funds received from the Virginia
Department of Transportation for the Virginia Museum of
Transportation.
Adopted Budget Ordinance No. 34995-080700. (7-0)
File//20-60-229
17.
A report recommending execution of Change Order No. 7 to the
City's contract with Casper Colosimo & Son, Inc., for the
Roanoke River Interceptor Sewer Replacement, Contracts C, D
and E.
Adopted Ordinance No. 34996-080700. (7-0)
File #27-237
18.
A report recommending acceptance of the bid submitted by Mid-
State Equipment Co., Inc., for purchase of two new bulk collection
trucks for the Solid Waste Management program; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 34997-080700 and Resolution
No. 34998-080700. (7-0)
File #60-144-472
19.
A report recommending transfer of funds in connection with
operation of the Downtown Express Bus Service.
Adopted Budget Ordinance No. 34999-080700. (7-0)
File #55-60-192-209-331
20.
A report recommending a change in the times and places of
commencement of four regular meetings of City Council to be
held during the months of September and October, 2000.
Adopted Resolution No. 35000-080700. (7-0)
File #132
12
21.
A report recommending amendment to the City Code to allow
police officers to act as agents of the landlord on private property.
Adopted Ordinance No. 35001-080700. (7-0)
File//5-24
22.
A report recommending acceptance of Juvenile Justice and
Delinquency Prevention Title II grant funds from the United States
Department of Criminal Justice Services for the City's Crisis
Intervention (Sanctuary) Aggression Replacement Training and
Education Program.
Adopted Budget Ordinance No. 35002-080700 and Resolution
No. 35003-080700. (7-0)
File//60-236-304
23.
A report recommending creation of a new Library Development
Coordinator position in the Department of Libraries budget; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 35004-080700. (7-0)
File #60-202-323
24.
A report recommending authorization to submit an application to
the Virginia Department of Housing and Community
Development for the Virginia Derelict Structures Fund on behalf
of the Northwest Neighborhood Environmental Organization and
Two B Investments for projects in the 500 block of Loudon
Avenue, N. W., and at 113 Norfolk Avenue, S. W.
Adopted Resolution No. 35005-080700. (7-0)
File//165-178
b. CITY ATTORNEY:
A report advising of recent amendments to the State Code which
necessitate amendment of the City's procurement ordinance, and
addition of a new section to the City Code, with regard to equal
opportunity in employment and a provision requiring the
contractor to maintain a drug-free work place.
Adopted Ordinance No. 35006-080700. (7-0)
File #24-76-497
6. REPORTS OF COMMITTEES:
ao
A report of the Bid Committee recommending acceptance of the bid
submitted by Cox Rigging, Inc., for improvements to the Civic Center
Auditorium, Coliseum and related work; and appropriation of funds in
connection therewith. Council Member W. Alvin Hudson, Jr.,
Chairperson.
Adopted Budget Ordinance No. 35007-080700 and Ordinance No.
35008-080700. (7-0)
File #60-192
A report of the Bid Committee recommending acceptance of the bid
submitted by Breakell, Inc., for construction of Phase I of the Greater
Gainsboro Infrastructure Improvements project; and appropriation of
funds in connection therewith. Council Member W. Alvin Hudson, Jr.,
Chairperson.
Adopted Budget Ordinance No. 35009-080700 and Ordinance Nos.
35010-080700 and 35011-80700. (7-0)
File #60-165-178-414-432
Co
A report of the Water Resources Committee recommending
advertisement of a public hearing and, lacking any comments to the
contrary, authorize execution of an agreement with Carilion Biomedical
14
Institute for the lease of office space at 111-117 Church Avenue, S. W.,
in the Church Avenue Parking Garage. Council Member Linda F. Wyatt,
Chairperson.
Concurred in the recommendation, and authorized a public hearing
to be advertised for Monday, August 21, 2000, at 7:00 p.m., or as
soon thereafter as the matter may be heard in the Council Chamber.
File #166-181-221-258-468
do
A report of the Water Resources Committee recommending
advertisement of a public hearing and, lacking any comments to the
contrary, authorize execution of the appropriate document granting a
variable width easement across City-owned property to Appalachian
Power Company for installation of overhead and underground facilities
to upgrade electric service to Garden City Elementary School. Council
Member Linda F. Wyatt, Chairperson.
Concurred in the recommendation, and authorized a public hearing
to be advertised for Monday, August 21, 2000, at 7:00 p.m., or as
soon thereafter as the matter may be heard in the Council Chamber.
File #28-29-166-467-468
7. UNFINISHED BUSINESS:
ao
A matter with regard to a proposal of the City of Roanoke to convey to
Jerry W. Jones Construction, LLC, 6.5 acres of City-owned property
consisting of 24 vacant building lots and one drainage lot, located in
Westview Terrace, identified by Official Tax Nos. 6370511-6370520,
inclusive; 6370601-6370609, inclusive; 6370710-6370712, inclusive; and
6370203- 6370205, inclusive. (A public hearing was held on July 17,
2000, and action on the matter was deferred until August 7, 2000.)
Adopted Ordinance No. 35012 on first reading.
Members Bestpitch and Hudson voting no.)
File #2-166-468
(5-2, Council
ge
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
mo
bo
Ordinance No. 34970, on second reading, authorizing the granting of an
easement for the relocation of an existing overhead electric power
service across City-owned property located on the Mill Mountain
Visitors Center site, upon certain terms and conditions.
Adopted Ordinance No. 34970-080700.
Harris was out of the Council Chamber. )
File #28-29-67
(6-0, Council Member
Ordinance No. 34971, on second reading, authorizing the City Manager
to enter into an agreement between the City and Norfolk Southern
Railway Company providing for a lease to allow the exchange of
operational control of certain parking areas for additional parking
adjacent to the Roanoke Higher Education Center, upon certain terms
and conditions.
Co
Adopted Ordinance No. 34971-080700.
Harris was out of the Council Chamber. )
File #20-223-373-414
(6-0, Council Member
Ordinance No. 34972, on second reading, providing for the fee simple
conveyance to the Roanoke Redevelopment and Housing Authority of
City-owned property, identified by Official Tax Nos. 2012920, 2012939,
2012943 and 2012949, containing approximately 0.064-acre, upon
certain terms and conditions.
Adopted Ordinance No. 34972-080700.
Harris was out of the Council Chamber. )
File #2-166-178
(6-0, Council Member
Ordinance No. 34973, on second reading, authorizing the granting of a
15 foot easement for the relocation of a portion of an existing overhead
electric power service across City-owned property located on the Patrick
Henry High School Governor's School site, upon certain terms and
conditions.
Adopted Ordinance No. 34973-080700.
Harris was out of the Council Chamber. )
File #28-29-467
(6-0, Council Member
A Resolution changing the place of commencement of the regular
meeting of City Council scheduled to be held at 12:15 p.m., on Monday,
August 21, 2000.
Adopted Resolution No. 35013-080700.
Harris was out of the Council Chamber. )
File #132-467
(6-0, Council Member
A Resolution designating a Voting Delegate and Alternate Voting
Delegate for the Annual Business Meeting of the National League of
Cities.
Adopted Resolution No. 35014-080700. (7-0)
File #132-228
A Resolution recognizing the bravery and sacrifice of all the Marines
from the Roanoke Valley who fought in service to their country during
the Korean War, and proclaiming August 20, 2000, Korean War Marine
Remembrance Day.
Adopted Resolution No. 35015-080700. (7-0)
File #3-80-367-518
9. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
17
10.
OTHER HEARING OF
MATTERS:
CITIZENS
UPON
PUBLIC
There was discussion with regard to citizen comments on agenda items,
and it was the consensus of Council that citizens be informed through the
City Page that those persons who wish to speak at Council meetings are
requested to call the City Clerk's Office in advance of the Council meeting
or register with the Staff Assistant prior to the Council meeting.
File #132
Council Member White requested an update on the City's Urban Forestry
Program.
File #132-240
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
CERTIFICATION OF CLOSED MEETING. (6-0, Council Member
Harris was absent.)
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
August 7, 2000
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke~ Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Ralph K. Smith
Mayor
RKS:se
Roanoke City Council
Regular Agenda Report
'00 JUL 21 ~10:38
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Re: Request for Closed Meeting
This is to request that Council convene a closed meeting for the purpose of
discussing acquisition of real property for public purposes, pursuant to Section 2.1-
344.A.3, Code of Virginia (1956), as amended.
Respectfully submitted,
D
City Manager
CC;
City Clerk
City Attorney
Director of Finance
Assistant City Manager for Operations
?3:43
August 7, 2000
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Smith and Council Members:
This is to request that City Council convene a closed meeting for a discussion of a
prospective business, where no previous announcement of the business's interest in locating
its facilities in the City has been made, pursuant to §2.1-344.A.5, Code of Virginia (1950),
as amended.
DLB/f
cc: City Attorney
Director of Finance
City Clerk
Economic Development Specialist
Sincerely,
City Manager
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke,Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 14, 2000
File #15-110-429
SANDRA H. EAKIN
Deputy City Clerk
Robert E. Tonkinson, Jr., Chairperson
Board of Trustees, City of Roanoke
Pension Plan
P. O. Box 40032
Roanoke, Virginia 24022
Dear Mr. Tonkinson:
This is to advise you that on July 26, 2000, Donna S. Johnson qualified as a member of
the Board of Trustees, City of Roanoke Pension Plan, for a term of four years beginning
July 1,2000, and ending June 30, 2004.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
pc: James D. Grisso, Secretary-Treasurer, Board of Trustees, City of Roanoke Pension
Plan
Deputy City Clerk
H:',Agenda00",Aug.7.amend-wpd
JUL 26 P2:10
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Donna S. Johnson, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension
Plan, for a term of four years beginning July 1, 2000, and ending June 30, 2004,
according to the best of my ability. (So help me God.)
Subscribed and sworn to before me thi 2000.
ARTHUR B. CRUSH, III, CLERK
N:\CKJS1 ~Junl 9.wpd
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 14, 2000
File #15-110-394
SANDRA H. EAKIN
Deputy City Clerk
Frances L. Keen, Vice Chairperson
Cultural Services Committee
1226 Rugby Boulevard, N. W.
Roanoke, Virginia 24017
Dear Ms. Keen:
This is to advise you that on July 31, 2000, Courtney Penn qualified as a member of the
Cultural Services Committee for a term of one year beginning July 1 2000, and ending
June 30, 2001. '
MFP:jms
pc: Deputy City Clerk
Sincerely,
Mary F. Parker, CMC
City Clerk
H:'~Agenda00~ug.7.amend.wpd
'~ JL~L J2 ~3~59
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Courtney Penn, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Cultural Services Committee for a term of one year beginning
July 1, 2000, and ending June 30, 2001, accor ' to the best of my ability. (So help me
God.)
~%:N,. a~X,~..~.2
Subscribed and sworn to before me thi~. d 000.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
N:\CKJSi\Junl 9.wpd
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 14, 2000
File #15-220-450
SANDRA H. EAKIN
Deputy City Clerk
William H. Carder, Chairperson
Economic Development Commission
Patrick Henry Hotel
617 South Jefferson Street
Roanoke, Virginia 24011
Dear Mr. Carder:
This is to advise you that on August 1,2000, William L. Bova qualified as a member of the
Economic Development Commission for a term of three years beginning July 1 2000, and
ending June 30, 2003. ,
Sincerely,
Mary F. Parker, CMC
City Clerk '
MFP:jms
pc:
Director of Economic Development
Deputy City Clerk
H:',Agcnda00'~Aug.7.amcnd.wpd
'00 JUL 32 P3:59
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William L. Bova, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Economic Development Commission for a term of three years
beginning July 1, 2000, and ending June 30, 2003, according to the best of my ability.
(So help me God.)
Subscribed and sworn to before me this I day of ~
2000.
ARTHUR B. CRUSH, III, CLERK
BY
, DEPUTY CLERK
N:\CKIS1Uunlg.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #15-110-318
Teresa I. McDaniel, Secretary
Human Services Committee
Roanoke, Virginia
Dear Ms. McDaniel:
This is to advise you that on July 21,2000, Glenn D. Radcliffe qualified as a member of the
Human Services Committee for a term of one year beginning July 1, 2000, and ending
June 30, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
pc: Deputy City Clerk
H:XAgenda00'~ug.7.amcnd.wpd
· OO JUL 24 P3:3o
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Glenn D. Radcliffe, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Human Services Committee for a term of one
year beginning July 1, 2000, and ending June 30, 2001, according to the best of my
ability. (So help me God.)
Subscribed and sworn to before me this ~O/day of ~ 2000.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
N :\C KLO 1 ~.GEN DA99\j une 19.wpd
MARY F. PARKER, CMC
City Cterk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August14,2000
File #15-110-202
SANDRA H. EAKIN
Deputy City Clerk
Stephen L. Jamison, Jr., Chairperson
Personnel and Employment Practices
Commission
40 Franklin Road, S. W.
Roanoke, Virginia 24022
Dear Mr. Jamison:
This is to advise you that Alphonzo L. Holland, Sr., qualified on July 21,2000, and Carol D.
Wright qualified on July 31,2000, as members of the Personnel and Employment Practices
Commission for terms of three years each beginning July 1, 2000, and ending June 30,
2003.
MFP:jms
pc:
Sincerely,
Mary F. Parker, CMC
City Clerk
Kenneth S. Cronin, Secretary, Personnel and Employment Practices Commission
Deputy City Clerk
H:'~Agenda0OLatugust 7.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Alphonzo L. Holland, Sr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Personnel and Employment Practices
Commission for a term of three years beginning July 1, 2000, and ending June 30,
2003, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me this/~__ day of ~_..,/,
2000.
ARTHUR B. CRUSH, III, CLERK
BY
, DEPUTY CLERK
N:\CKJSl\Junl9.wpd
'00 JUL 32 P3:59
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Carol D. Wright, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Personnel and Employment Practices Commission for a term of
three years beginning July 1, 2000, and ending June 30, 2003, according to the best
of my ability. (So help me God.)
Subscribed and sworn to before me this._~ day of ~.~
2000.
ARTHUR B. CRUSH, III, CLERK
BY "'/~
, DEPUTY CLERK
N:\CKJSI\Junl 9.wpd
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-I 145
August 14, 2000
File #15-110-488
SANDRA H. EAKIN
Deputy City Clerk
Barbara Duerk, Chairperson
Roanoke Neighborhood Partnership
Steedng Committee
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
This is to advise you that Henry Scholz qualified on July 17, 2000, for a term ending
November 30, 2002, and Fredrick M. Williams qualified on July 27, 2000, to fill the
unexpired term of Keith Moore, resigned, ending November 30, 2001, as members of the
Roanoke Neighborhood Partnership Steering Committee.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
pc: Elizabeth Watson, Secretary, Roanoke
Committee
Deputy City Clerk
Neighborhood
Partnership Steering
H:'~tgenda00~tug.7.amcnd.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Henry Scholz, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Neighborhood Partnership Steering Committee for a
term ending November 30, 2002, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me this t/' ~day of J~//~ 2000.
ARTHUR B. CRUSH, III, CLERK
BY
,DEPUTY CLERK
C:L,MyFiles\j uno 19.wpd
-00 JUL 2,5 P351
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Fredrick M. Williams, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Neighborhood Partnership Steering
Committee to fill the unexpired term of Keith Moore, resigned, ending November 30,
2001, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me this ~'~ day of ~~,-2000.
ARTHUR B. CRUSH, III, CLERK
C:'~lyFilc~\july 17corr. wpd
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-I 145
August 14, 2000
File #15-110-379
SANDRA H. EAKIN
Deputy City Clerk
Lee B. Eddy, Chairperson
Roanoke Valley Greenways Commission
2211 Pommel Drive, S. W.
Roanoke, Virginia 24018
Dear Mr. Eddy:
This is to advise you that on July 18, 2000, Lucy R. Ellett qualified as a member of the
Roanoke Valley Greenways Commission for a term of one year beginning July 1 2000,
and ending June 30, 2001. ,
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
pc:
Elizabeth H. Belcher, Greenway Coordinator, P. O. Box 29800, Roanoke, Virginia
24018
Deputy City Clerk
H:~Agenda00La, ug.7.amend.wpd
'00 JIJL18 P3:34
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Lucy R. Ellett, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Valley Greenways Commission for a term of one year
beginning July 1, 2000, and ending June 30, 2001, according to the best of my ability.
(So help me God.)
Subscribed and sworn to before me this.~-~~~.,~_.,2000.
ARTHUR B. CRUSH, III, CLERK
........ ' ' '- , DEPUTY CLERK
N:\CK.lSlklunl 9.wpd
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 14, 2000
File #132
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Ralph K. Smith
Mayor
Roanoke, Virginia
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Mayor Smith and Ms. Burcham:
I am attaching copy of a communication from Council Member Linda F. Wyatt
recommending that the Mayor and City Manager initiate conversations with representatives
of the surrounding localities for the purpose of setting up "Greater Roanoke Valley Work
Sessions", which communication was before the Council of the City of Roanoke at a
regular meeting which was held on Monday, August 7, 2000.
On motion, duly seconded and unanimously adopted, the communication was referred to
you to initiate conversations with representatives of the surrounding localities for the
purpose of establishing the above described work sessions:.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
H:'~gcnda00'~Aug.7.amend.wl:gt
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 7, 2000
The Honorable Mayor and
Members of Roanoke
City Council
Roanoke, Virginia
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Hams
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
Dear Members of Council:
It is my firm belief that one of the most significant actions Roanoke City Council has taken
during the time I have been a member was the work sessions/retreat of July 21-22.
As I reflected upon that time, I was amazed at the number of topics covered and the actual
strategic plan this Council has set forth to accomplish our common goals.
With this said, it occurred to me that such a "work session" format with a goal of
developing "strategic plans" would be much more conducive for our planned meetings with
fellow elected officials from the surrounding localities of the Greater Roanoke Valley
(Roanoke County, Salem, Vinton, Franklin County, Botetourt County, and Bedford County).
I would suggest these work sessions be held bi-annually and that each one have a specific
topic, such as Transportation/Mass Transit, Storm Water Management, or Economic
Development. These are given as examples of topics for discussion, not as a finite list.
I am sure that there are many more that could and should be added to the list.
The time has passed when governmental officials get together, discuss a problem and
then go home. Citizens of the Greater Roanoke Valley want and deserve decisive action
from the people they have elected to represent them.
Therefore, I am respectfully asking that this Council direct the Mayor and City Manager to
initiate conversations with representatives of the surrounding localities for the purpose of
setting up "Greater Roanoke Valley Work Sessions.".
Sincerely,
Linda F. Wyatt
Council Member
LFW:jms
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #335
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of a communication from Rodney P. Furr, Chairperson, Blue Ridge
Community Services Board of Directors, recommending ratification of certain revisions to
the By-Laws of Blue Ridge Community Services, which communication was before the
Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,
2000.
On motion, duly seconded and unanimously adopted, the communication was referred to
you for study, report and recommendation to Council.
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
H:'u~genda00XAug.7.amend.wpd
Dadene L. Burcham
August 14, 2000
Page 2
pc:
Rodney P. Furr, Chairperson, Blue Ridge Community Services, 301 Elm Avenue,
S. W., Roanoke, Virginia 24016-4001
S. James Sikkema, Executive Director, Blue Ridge Community Services, 301
Elm Avenue, S. W., Roanoke, Virginia 24016-4001
H:'~Agenda00XAug.7.amcnd.wpd
Blue Ridge
Community
Services
Rodney P. Furr Chairman
William L. Lee Vice Chairman
Meredith B. Waid Treasurer
Rita J. Gliniecki Secretary
Executive Director
S. James Sikkema, LCSW
June 16,2000
The Honorable David A. Bowers
Mayor, City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011
Dear Mayor Bowers:
At its regular meeting on June 15, 2000, the Board of Directors of Blue Ridge
Community Services passed the enclosed revisions to our by-laws, which are being sent
to you for your ratification. These revisions have been made to reflect recent changes to
our organizational structure as follows:
· The name of the agency will become Blue Ridge Behavioral Healthcare, effective
January 1, 2001, to better reflect our mission
· The ordering of Officers and their Duties has been clarified and put into outline form
· The composition of the meeting Quorum has been redefined
· Standing Committees have been renamed and redefined to comply with our service
restructuring
· References to New Board Member Orientation have been deleted as duplicative,
because they are required elsewhere by regulation
· The pedod of Notice for By-Laws Changes has been increased from five days to
fifteen days
Our Board recommends ratification of the changes in our by-laws as required by
regulations promulgated under Title 37.1, Chapter 10 of the Code of Virginia, and
requests that they be placed on the agenda for consideration at a future meeting of the
City Council.
If you have any questions about the changes or require additional information, please do
not hesitate to contact Mr. S. James Sikkema, LCSW, our Executive Director. Thank you
for your continued support of our efforts to serve the residents of the Valley.
Sincerely,
Rodney P. Fu'rrl Chairman
RPF:hr
C~
Dadene Burcham, City Manager
Roanoke City Council
Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 'FRY: (540) 345-0690
Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
BY-LAWS
for
BLUE RIDGE BEHAVIORAL HEALTHCARE
(name change effective January 1, 2001)
ARTICLE !
The name shall be ELUE RI9GE CO,MMU,N!TY SERVICES BLUE RIDGE
BEHAVIORAL HEALTHCARE.
ARTICLE II - PURPOSE
Section 1.
To serve as an operating CS9 Community Services Boa. rd providing a
system of comprehensive community mental health, mental retardation and
substance abuse services under local control.
Section 2. To relate and integrate existing and planned programs.
Section 3.
To assure quality service and continuity of care in the areas of emergency
services, case management, prevention, case finding, consultation,
diagnosis, treatment, care, training, prescreening, case and rehabilitation by
the establishment of new programs under direct administration of the Blue
Ridge r.....,,,,,,.., ,,.."*" .... ,~ """ ; """. , ...... Behavioral Healthcare Board where current
programs are non-existent or inadequate, or by entering into affiliatory
agreements with agencies already providing services for the enhancement
of those services, or for the creation of such services.
Section 4. To provide continuing education to the public, ongoing research, training of
personnel and evaluation of ongoing programs.
ARTICLE III - MEMBERSHIP
Membership shall number sixteen, with three members each from the Cities of Roanoke
and Salem and the Counties of Botetourt and Roanoke, and one member from the
County of Craig. Three members at large are to be recommended by the Board and
must be jointly appointed by the five jurisdictions. One third of the appointments to the
Board shall be identified consumers or family members of consumers, at least one of
whom shall be a consumer receiving services. The Board shall inform the member
governments of the number of Board members in each of the above categories prior to
each appointment cycle.
This Board shall represent the Cities of Roanoke and Salem and the Counties of
Botetourt, Craig, and Roanoke who shall appoint Board members and shall notify the
Board of appointees. The term of office shall be for three years from the first day of
January of the year of appointment. Terms of office will be staggered to provide that no
more than six terms expire in a given year. Any adjustment to the expiration date of
current terms will be accomplished by attrition through expiring terms or other vacancies.
Vacancies shall be filled for the unexpired term. No person shall be eligible to serve
more than three successive three-year terms, provided that persons heretofore and
hereafter appointed to fill vacancies may serve three additional successive terms. Any
member of the Board may be removed by the appointing authority for cause, after being
given a written statement of the causes and an opportunity to be heard thereon.
ARTICLE IV - POWERS AND DUTIES
Section 1. To serve as Board of Directors for the Mental Health, Mental Retardation
and Substance Abuse Services program.
Section 2.
To be the sole recipient of local tax funds to be matched by State and/or
Federal funds for the mental health, mental retardation and substance
abuse services programs and to have authority for the expenditure of all
said local tax funds allocated to it.
Section 3.
To review and evaluate programs either operated directly or through
contractual agreements to ensure the adequacy of service, conformance to
standards accepted, and make certain that community needs for mental
health, mental retardation and substance abuse services are being met.
Section 4.
To submit to the governing body or bodies of each political subdivision, of
which it is an agency, an annual performance contract for community mental
health, mental retardation and substance abuse services and facilities.
Section 5. Within amounts appropriated thereon, to execute such program and
maintain such services as may be authorized under such appropriations.
Section 6. To enter into contracts for rendition or operation of services or facilities.
Section 7.
To make rules or regulations conceming the rendition or operation of
services and facilities under its direction or supervision, subject to applicable
standards or regulations of the Department of Mental Health, Mental
Retardation, and Substance Abuse Services.
Section 8.
Section 9.
Section 10.
Section 11.
Sec~Jcn 12.
Section 13
Section 1.
Section 2.
To appoint an cx¢c'Jt~':c d!r~'~ctcr Executive Director of Blue Ridge J
r, ...... ;+" e~'"";""~' Behavioral Healthcare whose qualifications meet the
1
standards fixed by the Department of Mental Health, Mental Retardation,
and Substance Abuse Services and prescribe his duties. The
compensation of such executive director shall be fixed by the Board and
within the amounts made available by appropriation therefor. This ~
direr,~er- Executive Director will be responsible directly to the Blue Ridge
r, ...... "~" ~""'~"~'~' Behavioral Healthcare Board for alt aspects of
programs directly and indirectly under the purview of the Blue Ridge
C ...... ;~" ~""";"~' Behavioral Healthcare Board. J
To prescribe a reasonable schedule of fees for services provided by
personnel or facilities under the jurisdiction or supervision of the Board and
for the manner of collection of same; provided, however, that all collected
fees shall be included in the performance contract submitted to the
participating governments provided, further, that such collected fees shall
be used only for the provision of community mental health, mental
retardation and substance abus~ services.
To accept or refuse gifts, donations, bequests or grants of money or
property from any source and utilize the same as authorized by the political
subdivisions, of which it is an agency.
To seek and accept funds through State and Federal grants and maintain a
line of credit sufficient to maintain the day-to-day operations of the programs
under its jurisdiction.
- - 12. To ensure that the financial records of Blue Ridge r,,,,,,~,,,,,;+,, e.,~..;,,,,~.
Behavioral Healthcare are audited annually by an independent auditor
approved by the City of Salem, serving as fiscal agent by agreement of the
participating governments, and that the auditor's report is submitted to the
political subdivisions, of which it is an agency and to the Department of
Mental Health, Mental Retardation, and Substance Abuse Services.
ARTICLE V - OFFICERS
Officers of this Board shall be Chairman, Vice-Chairman,
Treasurer, and-T-reasure~ Secretary.
The duties of the Chairman shall be:
a. To preside at all meetings of the Board and the Executive
Committee.
b. To appoint all committees deemed necessary for the operation of
the Board as authorized by the Board.
c. To work closely with the Executive Director and staff.
d. To perform any other duties determined by the Board.
Section 3.
f'~k.-~;r.-,,,,,'~,,,~ ~.h,,~ll ,,~ hc ,,,~k~,.~r.-.~, ,'.,4 I.h.~ t'~h..,~;r,-~.'~r~ r..~rl:^rr,-,
ii · I I I ~41~F'.~'~'I II1~ ~.~1 I1.11'~ VII~,~II II1~,~111 ~.~11Vllll il I!~
dutlc~-.-"4 ~.~ r~,..;.,...~., ...,.~ .... ^+~.,~..~, .+; ..... ;...,~,~ ~.,, +~,.. o,.,...~ The
duties of the Vice-Chairman shall be:
a. To perform the duties of the Chairman in his/her absence.
b. To perform any other duties as assigned by the Board or the
Chairman.
The duties of the Treasurer shall be:
a. 10 perform the duties of the Chairman in the absence of the
Chairman and the Vice-Chairman.
b. To serve as Chairman of the Budget and Finance Committee.
c. To perform any other duties as assigned by the Board or the
Chairman.
Section 5.
'~Tb411~mt' ~.~1 .11'~.~ I I'~V~41'~l'l ~mF! I~.~11 II I'~l'lb4'~a~' ~.I"~W'I III I~ ~4'~ '~11~d~ll II1&..411 VI lell~.~ ~4%~1~1~
end Finch",.,=~ Ccmm!~cc. The duties of the Secretary shell be:
a. To perform the duties of the Chairman in the absence of the
Chairman, the Vice-Chairman, and the Treasurer.
b. To ensure that accurate records of all Meetings of the Board are
maintained.
c. To perform any other duties as assigned by the Board or the
Chairman.
ARTICLE VI - NOMINATIONS, ELECTION AND TERMS OF OFFICE
Section 1.
A Nominating Committee will be appointed in time to make
recommendations to the Board with regard to a slate of prospective Board
officers at least thirty days prior to the end of each calendar year.
4
Section 2. The Board shall elect its officers at the last meeting preceding the new
calendar year.
Section 3.
The term of office shall begin on January I and shall be for one year. No
officer may serve more than two consecutive terms in the same office. A
majority of those present and voting shall constitute an election.
Section 4. Any vacancy occurring in the officers shall be filled by the Board.
ARTICLE VII - MEETINGS
Section 1. Regular meetings shall be held at a time to be determined by the Board.
Section 2.
Section 3.
Special meetings may be called by the Chairman or upon wdtten request of
three members.
The quorum for all Board meetings shall be six members, including-the
ChcJrm=,", cr V!cc Chclrm=.". one officer of the Board.
Section 4. The Executive Committee shall meet at the discretion of the Chairman.
Section 5. The quorum for all Executive Committee meetings shall be a majority of the
Committee.
ARTICLE Vlll - EXECUTIVE COMMITTEE
Section 1.
The elected officers of the Board shall constitute the Executive Committee
of which the Chairman and Secretary shall be, respectively, Chairman and
Secretary. Representation of each jurisdiction shall be assured by the
appointment of a member to the Executive Committee when no elected
officer represents such jurisdiction.
Section 2.
It shall be the duty of this Committee to conduct the necessary business
between meetings of the Board. All actions taken are subject to ratification
at the next regular meeting of the Board.
Section 3.
It shall be the duty of this committee to conduct an annual evaluation of the
Executive Director for presentation to the full Board and to act for the Board
in contract negotiations with the Executive Director.
ARTICLE IX - STANDING COMMITTEES
The Chairman of the Board and the Executive Director will be ex-officio members of all
committees to which they are not specifically appointed.
There shall be the following standing committees, whose function shall be advisory to
the Board:
Section 1.
Section 2.
Section 3.
Section 4.
Section 5.
Section 6.
Section 1.
Bud.qet and Finance. This Committee shall review the budgets, financial
affairs and policies, and audit reports of the agency and its subcontractors,
and make recommendations to the full Board. in addition, it shall aid in the
presentation of budgets at various levels of governments.
Community Relations. This Committee shall implement a program of
information for the vadous agencies and governments and the public in
conjunction with the Executive Director.
.Mcnt=l R~tcrd=tlc,-, Community Support Services Committee. This
Committee will review community m=nt=! rctcrdctlcn support programs and
make recommendations to the Board for the enhancement of meRtal
mta~latieR- these services. In addition, this committee will participate in the
Board's planning process for the .Mental Rctar'J=t!cn Community Support
Services program area.
~ Administrative Services Committee. The function of this
Committee is to review and make recommendations to the Board
concerning ~ Human Resources and Quality Assurance policies
and guidelines.
.Mcnt=! Health Child and Family Services Committee. This Committee will
review ....... ;* ..... *~ ~"---'*~- child and family services programs and
make recommendations to the Board for the enhancement of mem~-health
these services. In addition, this Committee will participate in the Board's
planning process for the ~ Child and Family Services program
area.
c~,,~..., .... a~, .... Assessment and Counselin,q Services Committee. This
Commi~ee will review ~ ..... ;* ..... ~* ..... ~ .... assessment and
~unseling ~rams a~ make r~~dat~ns to t~ ~rd for t~
enhancement of sub=tc~ cbu== these sewice~. In addition, this
Comm~ee ~11 pa~idp~e in the Board's planning pro~s for the ~
~ Assessment and Coun~ling Sewi~s program area.
ARTICLE X - INDEMNIFICATION
Blue Ridge ,.-....,,,,,,..,,,.~..,,, .. ...,c~ "-" ~"-'-'. ,...... Behavioral Healthcare shall indemnify any
person who was or is a party or is threatened to be made a party to any
threatened, pending or completed action, suit or proceeding, whether civil,
criminal, administrative or investigative (including an action or suit by or in
the right of Blue Ridge "'.....,.,,,,..,,,.~;*., .. .. ,~ '- '- . ; '--' -'. , .... ... Behavioral Healthcare to
procure a judgment in its favor) by reason of the fact that he is or was a
director or officer of Blue Ridge "'.....,,,,,,..,,,.~*" .. .. ,e '"" ' ; "" -. . ..w Behavioral
Healthcare or is or was serving at the request of Blue,D;'~'-".,...~,.. ,-......,,,,,,.., ...... ,...;*"
~ Behavioral Healthcare as a director or officer of a corporation,
partnership, joint venture, trust or other enterprise, against judgments, fines,
amounts paid in settlement, and expenses (including attorneys' fees)
actually and reasonably incurred by him in connection with such action, suit
or proceeding except only in relation to any claim, issue or matter as to
which such person shall have been finally adjudged to be liable for his gross
negligence or willful misconduct. Each such indemnity shall inure to the
benefit of the heirs, executors and administrators of such person.
Section 2.
Any indemnity under subsection (1) above shall (unless authorized by a
court) be made by Blue Ridge r.....,,,,,,.., ..... ,,..;+" ....,e""'""'~".,...... Behavioral, Healthcare
only as authorized in the specific case upon a determination that the director
or officer was not guilty of gross negligence or willful misconduct in the
performance of his duty and, in case of a settlement, that such settlement
was, or if still to be made is, consistent with such indemnity and the best
interests of Blue Ridge.....,,,,,,...,,..r' ...... ~+" ....,~""';""O.,w.. Behavioral Healthcare. Such
determination shall be made (i) by the Board of Directors by a majority vote
of a quorum consisting of directors who were not parties to such action, suit
or proceeding, or (ii) if such a quorum is not obtainable, or, even if
obtainable, a quorum of disinterested directors so directs, by independent
legal counsel in a written opinion. If the determination is to be made by the
Board of Directors, it may rely, as to all questions of law, on the advice of
independent counsel.
Section 3.
Expenses incurred in defending an action suit or proceeding, whether civil,
administrative or investigative, may be paid by Blue Ridge ~'...,, ......, ,,, ,.., ,,..;*"
~ Behavioral Healthcare in advance of the final disposition of such
action, suit or proceeding as authorized by vote of the persons provided in
subsection (2) of this section, upon receipt of an undertaking by or on behalf
of the director or officer to repay such amount unless it shall ultimately be
determined that he is entitled to be indemnified by Blue Ridge r.....,,,,,,.., ...... ,,.,~*"
~ Behavioral Healthcare as authorized in this section.
Section 4.
The right of indemnification provided by this section shall not be exclusive of
any other dghts to which any director or officer may be entitled, including
any right under policies of insurance that may be purchased and maintained
by Blue Ridge r-,.,......,, ,, ...., ,.., .,.~;*" ....,e""';""°. ,...... Behavioral Healthcare or others, even
as to claims, issues or matters in relation to which Blue Ridge....,,,,,,..,r'~,,-' .... ,,.~
~ Behavioral Healthcare would not have the power to indemnify
such director or officer under the provisions of this section.
Section 5.
Blue Ridge r.....,,,,,,...,,,..;,,, ....,e""'i""°.,w.. Behavioral Healthcare may purchase and
maintain at its sole expense insurance against all liabilities or losses it may
sustain in consequence of the indemnification provided for in this section, in
such amounts and on such terms and conditions as the Board of Directors
may deem reasonable.
ARTICLE Xl - CONSUMER INVOLVEMENT
It shall be the policy of this Board to encourage, and be receptive to, consumer
involvement. Meetings of the Board shall be open to the public. Liaison with
7
Identified consumer groups will be maintained to facilitate optimum consumer
involvement. Pedodic reports (such as the Blue Ridge r,.....,,,,,,..,,,.~.-+,, .. .. ,e '-'- , : "'--. , ..... ., Behavioral
Healthcare Annual Report, Newsletter, and evaluation reports) will be available to the
public, and copies distributed to appropriate consumer organizations,
ARTICLE X!II Xll- CONFLICT OF INTEREST
Whenever a Board member or Committee member has cause to believe that a matter to
be voted upon would involve him in a conflict of interest, he shall comply with the
provisions of the Virginia Comprehensive Conflict of Interest Acts, Sections 2.1-599, et
seq., 1950 Code of Virginia, as amended.
ARTICLE XIV Xlll
Robert's Rules of Order, revised, shall govern the Board in all cases to which they are
applicable and in which they are not inconsistent with these By-laws.
ARTICLE XV XlV
These By-laws shall be reviewed annually by the Board and may be amended at any
regular meeting of the Board by two-thirds vote of those present and voting, notice
having been submitted in writing ~ fifteen (15) days prior to the meeting, subject to
the approval of the participating governing bodies.
Adopted at a regular meeting of the Board
Secretary
Date
by unanimous vote.
g
MARY h. ALLEN, CMC
CLERK TO THE BOARD
Internet E-Mail: mallen~.co.roanoke.va, us
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(540) 772-2005
FAX (540) 772-2! 93
'00 JUL18 /~8:47
BRENDA J. HOLTON
DEPUTY CLERK
Internet E-Mail: bholton~h~/w.co.roanoke.va, us
July 14, 2000
Mr. Rodney P. Furr, Chairman
Blue Ridge Community Services
301 Elm Avenue, SW
Roanoke, VA 24016-4001
Dear Mr. Furr:
This is to advise that, at their meeting on Tuesday, July 11, 2000, the Board of
Supervisors voted unanimously to ratify the revisions to the by-laws of the Blue Ridge
Community Services Board of Directors. These by-laws were adopted by the BRCS Board
of Directors at their June 15, 2000 meeting.
If you need further information, please do not hesitate to contact me.
Sincerely,
Mary h. Allen, CMC/AAE
Clerk to the Board of Supervisors
CC:
Clerk, Vinton Town Council
Clerk, Roanoke City Council
Clerk, Salem City Council
Clerk, Botetourt County Board of Supervisors
Clerk, Craig County Board of Supervisors
Recycled Paper
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
August 14, 2000
File #60-133-236-502
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34975-080700 authorizing acceptance of Grant No.
01-G88554VW00 made to the citY of Roanoke by the Commonwealth of Virginia
Department of Criminal Justice Services for a Victim/Witness Assistance Program, in the
amount of $100,960.00 and a local cash match of $25,671.00, and authorizing execution
and filing by the City Manager of the conditions of the grant and other grant documents.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jsm
Attachment
pc:
The Honorable Donald S. Caldwell, Commonwealth's Attorney
James 13. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Community Development
Jill L. Sexton, Victim Witness Coordinator, Commonwealth Attorney's Office
H :'~S~genda00LAug.7 .amend.wpd
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGI2qIA
The 7th day of August, 2000.
No. 34975-080700.
A RESOLUTION authorizing the acceptance of G-rant No. 0 l-G8554VW00 made to the City
of Roanoke by the Commonwealth of Virginia Department of Criminal Justice Services for a
Victim/Witness Assistance Program and authorizing the execution and filing by the City Manager of
the conditions of the grant and other grant documents.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the offer made by the Commonwealth of Virginia
Department of Criminal Justice Services of Grant No. 01-G8554VW00 in the amount of $100,960
for Fiscal Year 2000-01 for a Victim/Witness Assistance Program.
2. The local cash match for Fiscal Year 2000-01 shall be in the amount of $25,671.
3. The City Manager is hereby authorized to accept, execute and file on behalf of the City
any documents setting forth the conditions of Grant No. 01-G8554VW00.
4. The City Manager is further directed to furnish such additional information as may be
required by the Department of Criminal Justice Services in connection with the acceptance of the
foregoing grant or with such project.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
August 14, 2000
File #60-133-236-502
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34974-080700, amending and reordaining certain
sections of the 2000-2001 Grant Fund Appropriations, providing for transfer of funds in
connection with acceptance of Victim/Witness Grant #01-G8554VW00 from the
Commonwealth of Virginia Department of Criminal Justice Services, in the amount of
$100,960.00 and a local cash match of $25,671.00. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
Jill L. Sexton, Victim Witness Coordinator, Commonwealth Attorney's Office
H:X, Agenda00'xAug.7.amend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 34974-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Judicial Administration $' 718,689
Victim Witness Grant FY01 (1-16) ........................... 126,631
Revenues
Judicial Administration $ 718,689
Victim Witness Grant FY01 (17-18) .......................... 126,631
1) Regular Employee
Salaries (035-150-5124-1002) $ 91,255
2) ICMA Retirement (035-150-5124-1115) 8,262
3) ICMA Match (035-150-5124-1116) 1,560
4) FICA (035-150-5124-1120) 7,774
5) Medical Insurance (035-150-5124-1125) 6,790
6) Dental Insurance (035-150-5124-1126) 625
7) Life Insurance (035-150-5124-1130) 734
8) Disability Insurance (035-150-5124-1131 ) 285
9) Telephone (035-150-5124-2020) 570
10) Administrative Supplies (035-150-5124-2030) 1,037
11 )Dues and Memberships (035-150-5124-2042) 275
12) Training and
Development (035-150-5124-2044) 3,964
13) Printing (035-150-5124-2075) 200
14) Postage (035-150-5124-2160) 1,440
15) CIS - Personal Computer
Rental/Maintenance
16) Management Services
17) State Grant Receipts
18) Local Match
(035-150-5124-7007) $ 1,200
(035-150-5124-7015) 660
(035-150-5124-5124) 100,960
(035-150-5124-5102) 25,671
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
August 7, 2000
#00-603
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: VictimNVitness Assistant Program
I concur with the recommendation from Donald S. Caldwell, Commonwealth's
Attorney with respect to the subject referenced above and recommended that City Council
authorize the acceptance of the grant funding and authorize the City Manager to execute
the requisite documents to accept the grant, subject to approval as to form by the City
Attorney.
Respectfully submitted,
L. Burcha~_~)
City Manager
cc: James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Roanoke City Council
Regular Agenda Report
August7,2000
Honorable Ralph Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Acceptance of the Roanoke City Victim Program Grant
Background:
The Victim/VVitness Assistance Program has been awarded a twelve month $100,960 grant
(#01-G8554VW00) for July 2000 through June 2001. The grant from the Department of
Criminal Justice Services (DCJS) will allow the Victim/VVitness Assistance Program to
continue to provide comprehensive information and direct services to crime victims and
witnesses in accordance with the Virginia Crime Victim and Witness Rights Act.
The Victim/Witness Program continues to operate with a full-time coordinator for the Circuit
Court, as well as one full time assistant for the Juvenile and Domestic Relations Court and
one full-time assistant for the General District Court. Duties have expanded and greater
contact has been made with persons in need of the program's services. A summary of FY
96-97, 97-98, 98-99, 99-00 contacts documents the services of the program (see
Attachment A).
The Victim/Witness Program is coordinated by the Office of the Commonwealth's Attorney.
Considerations:
The cost to the City for Grant #01-G8554VW00 would be $25,671 as a local cash match
for a total grant budget of $126,631. The local cash match is equal that of FY 1999-2000.
It is included in the General Fund FY 2000-2001 adopted budget in the Transfer to Grant
Fund Account.
Recommendations:
City Council accept the Victim/Witness Grant #01-G8554VVV00 for $100,960 with Roanoke
City providing $25,671 as a local cash match from the monies provided in the Transfer to
Grant Fund Account in the FY 00-01 budget for a total grant of $126,631.
Authorize the City Manager to sign and execute all appropriate documents to obtain Grant
#01-G8554VVV00. Budget funding in the amount of $126,631 in revenue accounts to be
established in the Grant Fund by the Director of Finance. Appropriate funding in the
amount of $126,631 to the expenditure accounts listed in Attachment B.
Donald S. Caldwell
Commonwealth's Attorney
DSC:jls
pc~
City Manager
City Attorney
Director of Finance
Director of Community Development
Victim Witness Coordinator
Se
10.
11.
Service
ATTACHMENT A
Victim Witness Assistance Program
Total Victims Contacted
Total Witnesses Contacted
Case Disposition, Case Status
& Advance Notice of Proceedings
Intercession with Schools
or Employers
Crisis Intervention
Referral to Criminal Injuries
Compensation Fund
Restitution Payment Assistance
Explanation of Steps in Criminal
Justice System and Criminal Justice
Process Options
Courtroom Tours or Explanations
Cdminal Justice Process Support
Notification Services & Explanation
Service Summary
I=Y FY FY FY
96-97 97-98 98-99 99-00
541 721 1059 990
203 108 120 141
2,457 2,608 3,990 3,586
7 2 17 11
39 84 149 118
295 306 388 315
1,213 773 1,373 1,233
727 897 1,389 1,465
222 249 502 495
352 548 693 659
Regarding Pdsoner Custody Status 31 32 88 136
12. Protection Services & Explanations 223 500 622 388
13. Appeal/Habeas Corpus Services 9 6 14
14. Educational Brochures Given 1,469 1,123 2,495 2,530
15. Amount of Restitution Collected $84,430 $75,464 $91,661 $92,754
16. Amount of Cdme Compensation
Awarded to Victims
$40,874 $28,453 $52,903 $23,507
Statistics listed on this page reflect some of the services being counted by the Victim Witness Program as
required by the Department of Cdminal Justice Services.
ATTACHMENT B
PROGRAM BUDGET
1002
1115
1116
1120
1125
1126
1130
1131
2020
203O
2042
2O44
2075
2160
7OO7
7015
Regular Employee Salaries
ICMA Retirement
ICMA Match
FICA
Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
Telephone
Administrative Supplies
Dues and Memberships
Training and Development
Pdnting
Postage
CIS-Personal Computer Rental/Maintenance
Management Services
Total
$91,255
8,262
1,560
7,774
6,790
625
734
285
570
1,037
275
3,964
200
1,440
1,200
660
$126,631
ROANOKE CITY COUNCIL
REGULAR AGENDA REPORT
August 7, 2000
'00 JUL 3I ~,R:51
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Briefing - Solid Waste Management Program Changes
Please reserve space on your 2:00 p.m. agenda for a 20-minute briefing regarding
the above subject.
Respectfully submitted,
City Manager
Attachment
c: City Clerk
City Attorney
Director of Finance
Assistant City Manager for Operations
Director of Public Works
Presentation to City Council:August 7, 2000 (2:00 p.m.)
Neighborhood groups and associations have continuously raised issues about
neighborhood cleanliness, lack of enforcement and lack of clear, up-to-date enforceable
ordinances. The City's solid waste service is intended basically for residential properties,
including some small apartment units and some limited commercial establishments. It is
not intended for large complexes or most commercial and industrial developments. City
staff has identified three (3) areas of its Solid Waste Collection and Recycling programs
that require significant change.
The areas of:
(1) bulk item and bulk brush collection
(2) residential recycling
(3) alley and curbside collection
Bulk item and bulk brush collection
Ao
Currently, this requires citizen to call RESPOND to schedule pickup, which
can occur anywhere from 1 to 13 days from call. Items are to be placed at
curb the day before pick-up. This procedure is problematic for several
reasons:
- residents place items out several days early, creating eyesore
- residents place items out without knowing it must be scheduled for
pick-up
- RESPOND system overburdened with calls (60%)
Bo
Goal is to begin regular bulk item and bulk brush collection of all streets on
October 2, 2000. This is desirable since it will:
- provide residents with a weekly, regularly scheduled date for
collection of bulk items, bulk brush and bulk metals.
eliminate call-ins to schedule pick-up
enhance neighborhood appearance
C. Implementation will require acquisition of two (2) new trucks for bulk
collection.
II. Residential recycling (present map)
Ao
Bo
Currently, the areas covered by phases 1-3 of this program receive recycling
of certain commodities every 2 weeks (cans, bottles, newspaper) which need
to be separated, using the 3:2 gallon containers issued by the City.
Goal is to implement Phase 4 of recycling to remainder of City residents.
The Phase 4 area would serve as a pilot program for a commingled process
where a greater number of commodities are picked up weekly. A mixture of
II1.
IV.
cans, bottles and containers would be collected from one container one
week; paper products would be collected from a second container the
following week, and so on.
Implementation will require acquisition and distribution of a number of new
recycling containers. Semi-automated packer trucks will be used for this
process, rather than the current "eager Beaver" trucks.
Alley and curbside collection
Ao
Currently, Solid Waste is collected at the curb in front of 56% of residences.
The remaining 44% of collection is from alleys. Alleyways built in the 1930's
are a poor fit for trucks built in the 1990's.
Goal is to increase the percentage of curbside collection to 85%, recognizing
that practical considerations such as topography and on-street parking make
alley collection appropriate for the remaining 15% of residences. This is
targeted for July 1, 2001.
Co
Implementation will require acquisition of two (2) new one-armed bandit
trucks.
Ordinance changes
Ordinance changes are needed to update and amend various ordinances before
October 2, 2000.
Changes will address program changes noted above, and will set times and
locations for the placement of Solid Waste containers.
SOLID WASTE MANAGEMENT
SUMMARY OF CHANGES
Bulk Item and
Brush Collection
Recycling
Curbside and
Alley Collection
Current
Resident must call
to schedule collection,
1 to 13 day range
Not available to all
residents. Requires
that we separate items
into recycling trucks
from one 32-gallon
container.
56% of residents have
curbside collection, with
the remaining 44% with
alley collection.
Proposed
Collection would occur
weekly without calling
to schedule collection.
Two (2) new trucks
needed.
Begin October, 2000
Extend recycling service
to all residents. Provide
weekly co-mingled
collection from 25-gallon
containers, alternating
between paper products
one week to cans, bottles
and plastics the other
week. Begin November,
2000.
85% of residents would
have curbside collection,
with the other 15%
remaining with alley
collection. Two (2) new
automated trucks needed.
Begin July, 2001.
THANK YOU AND GOOD AFTERNOON MAYOR AND MEMBERS OF CITY COUNCIL.
I WOULD LIKE TO USE THIS TIME TO UPDATE YOU ON WHAT WE BELIEVE ARE
SOME EXCITING CHANGES IN THE WAY WE WILL BE COLLECTING SOLID WASTE
THROUGHOUT ROANOKE. THERE ARE 3 PRIMARY AREAS OF SOLID WASTE
COLLECTION THAT HAVE BEEN OF CONCERN TO OUR ORGANIZATION AS WELL
AS OUR COMMUNITY:
1. COLLECTING BULK ITEMS AND BRUSH
2. PROVIDING RECYCLING TO ALL RESIDENTS WHILE USING A NEW METHOD OF
COLLECTION
3. MOVING SOLID WASTE COLLECTION OUT OF A SUBSTANTIAL PERCENTAGE OF
ALLEYS AND ON TO THE CURBSIDE IN FRONT OF RESIDENTS' HOMES
RETURNING TO THE FIRST AREA, BULK ITEM AND BRUSH COLLECTION, THE
COLLECTION OF THESE ITEMS FROM THE CURBSIDE IN FRONT OF RESIDENTS'
HOMES NOW REQUIRES CITIZENS TO CALL OUR CUSTOMER SERVICE CENTER
(ALSO KNOWN AS RESPOND) TO SCHEDULE A COLLECTION DATE WHICH CAN
OCCUR ANYWHERE FROM 1 TO 13 DAYS FROM THE DATE OF THE CALL. ITEMS
ARE SUPPOSED TO BE PLACED AT THE CURB THE DAY BEFORE COLLECTION.
THIS PROCEDURE IS PROBLEMATIC FOR THE FOLLOWING REASONS:
1. RESIDENTS OFTEN PLACE BULK AND BRUSH AT THE CURB SEVERAL DAYS
BEFORE COLLECTION, CREATING AN EYESORE
2. RESIDENTS PLACE ITEMS OUT FOR COLLECTION WITHOUT KNOWING THAT
COLLECTION MUST BE SCHEDULED, IN WHICH CASE ITEMS COULD REMAIN AT
THE CURB FOR MORE THAN 2 WEEKS BEFORE ANYONE REALIZES COLLECTION
HAS NOT BEEN SCHEDULED.
3. CUSTOMER SERVICE CENTER MUST HANDLE AN INORDINATE NUMBER OF
CALLS FOR THE PURPOSE OF SCHEDULING COLLECTION. AS MANY AS 60% OF
THE CALLS TO THE CUSTOMER SERVICE CENTER DURING ANY GIVEN MONTH
ARE FOR THIS PURPOSE. IN THE MONTH OF MAY ALONE THERE WERE OVER 3,300
SUCH REQUESTS.
IT IS NOW OUR GOAL TO BEGIN REGULAR ROUTE COLLECTION OF BULK ITEM
AND BRUSH ON ALL STREETS BEGINNING OCTOBER 2 OF THIS YEAR. THIS IS
DESIRABLE SINCE IT WILL:
PROVIDE RESIDENTS WITH A WEEKLY, REGULARLY SCHEDULED DATE FOR
COLLECTION OF BULK AND BRUSH
- ENHANCE NEIGHBORHOOD APPEARANCE
- ELIMINATE CALL-INS TO SCHEDULE COLLECTION, THEREBY REDUCING THE
VOLUME OF CALLS TO OUR CUSTOMER SERVICE CENTER.
IMPLEMENTATION WILL REQUIRE ACQUISITION OF TWO NEW TRUCKS FOR BULK
AND BRUSH COLLECTION. THERE IS AN ITEM LATER ON YOUR AGENDA IN
WHICH WE RECOMMEND THAT YOU APPROVE THE PURCHASE OF THESE TWO
NEW TRUCKS TO ALLOW THIS PROGRAM TO PROCEED AS PLANNED.
THE SECOND AREA OF CHANGE FOR SOLID WASTE HAS TO DO WITH RECYCLING.
I 'D LIKE TO DIRECT YOUR ATTENTION TO THIS MAP. THE BLUE AREAS INDICATE
WHERE THE FIRST 3 PHASES OF OUR RECYCLING PROGRAM ARE CURRENTLY
OPERATING. RESIDENTS IN THESE AREAS VOLUNTARILY PLACE RECYCLABLES
SUCH AS NEWSPAPERS, BOTTLES AND CANS OUT FOR COLLECTION BY SORTING
THEM IN 32 GALLON RECYCLING CONTAINERS EVERY 2 WEEKS, WHICH ARE
THEN COLLECTED AND PLACED BY CITY WORKERS INTO THE APPROPRIATE
COMPARTMENTS OF THE RECYCLING TRUCKS.
OUR GOAL IS TO NOW IMPLEMENT THE 4TM (AND FINAL) PHASE OF RECYCLING TO
THE REMAINDER OF ROANOKE RESIDENTS IN THE AREA SHOWN ON THE MAP IN
YELLOW. THIS AREA WOULD ALSO SERVE AS A PILOT PROGRAM FOR A NEW
COMMINGLED COLLECTION PROCESS, WHICH IS A DIFFERENT WAY OF SAYING
THAT YOU DON'T NEED TO SORT THE ITEMS TO BE RECYCLED, THAT THEY CAN
BE MIXED TOGETHER. USING TWO 25 GALLON CONTAINERS, INSTEAD OF THE
ONE 32 GALLON CONTAINER THAT IS NOW USED, THIS NEW PROCESS WOULD
ALLOW A GREATER NUMBER OF COMMODITIES TO BE pICKED UP ON A WEEKLY
BASIS, ALTERNATING BETWEEN NEWSPAPERS AND MIXED PAPER PRODUCTS IN
ONE 25 GALLON BIN ONE WEEK AND BOTTLES, CANS AND A GREATER VARIETY
OF PLASTIC CONTAINERS IN A SECOND 25 GALLON BIN THE FOLLOWING WEEK,
AND SO ON. THIS NEW WEEKLY COLLECTION PROGRAM, WE BELIEVE, WILL NOT
ONLY INCREASE THE NUMBER OF HOUSEHOLDS THAT RECYCLE, BUT WILL ALSO
INCREASE THE AMOUNT OF MATERIAL THAT GETS RECYCLED. OUR GOAL IS TO
AT LEAST DOUBLE THE QUANTITY OF ITEMS THAT ARE RECYCLED ONCE THIS
NEW PROGRAM IS EXTENDED TO ALL HOUSEHOLDS.
INITIAL IMPLEMENTATION WILL REQUIRE THAT WE PROVIDE 2 NEW RECYCLING
BINS PER RESIDENCE IN THE PHASE 4 AREA, A SAMPLE OF WHICH I HAVE HERE.
SEMI-AUTOMATED PACKER TRUCKS WILL BE USED IN THIS COLLECTION
PROCESS, RATHER THAN THE EXISTING TRUCKS WHICH WILL ULTIMATELY BE
TAKEN OUT OF SERVICE. THE START DATE FOR RECYCLING IN THE PHASE 4
AREA WILL DEPEND UPON THE DELIVERY OF THE NEW BINS TO OUR SOLID
WASTE DIVISION AND THEIR SUBSEQUENT DELIVERY OF THE BINS TO THE PHASE
4 RESIDENTS. WE ARE TARGETING NOVEMBER, 2000 TO BEGIN THIS PROGRAM.
WE CAN PHASE THIS NEW PROCESS TO THE REST OF ROANOKE'S RESIDENTS,
AFTER HAVING GIVEN THIS NEW PROCESS SUFFICIENT TIME TO GAIN THE
DESIRED EFFECT.
THE THIRD AND FINAL AREA OF CHANGE CONCERNS ALLEY AND CURBSIDE
COLLECTION OF SOLID WASTE. CURRENTLY, SOLID WASTE IS COLLECTED AT
THE CURB IN FRONT OF 56% OF ROANOKE RESIDENCES. THE REMAINING 44% OF
COLLECTION IS FROM ALLEYS. ALLEYWAYS BUILT IN THE 1930'S ARE A POOR FIT
FOR THE SOLID WASTE TRUCKS OF TODAY. OUR GOAL IS TO COME OUT OF AS
MANY ALLEYS AS POSSIBLE WITH COLLECTION OF SOLID WASTE, CHANGING TO
CURBSIDE COLLECTION FOR AS MANY AS 85% OF RESIDENTS WHERE THE
AUTOMATED ONE-ARMED BANDIT TRUCKS CAN BE PUT TO GREATER USE. IT IS
RECOGNIZED THAT THERE ARE PRACTICAL CONSIDERATIONS SUCH AS THE LAY
OF THE LAND OR IN SOME CASES ON-STREET PARKING THAT WOULD CONTINUE
TO MAKE ALLEY COLLECTION APPROPRIATE FOR THE REMAINING 15% OF
RESIDENCES. THIS CHANGE IS TARGETED TO BEGIN IN JULY, 2001.
IMPLEMENTATION WILL REQUIRE THE ACQUISITION OF 2 NEW ONE-ARMED
BANDIT TRUCKS.
SO, THOSE ARE THE 3 SERVICE AREAS TO BE CHANGED. ALL 3 OF THESE
PROGRAM CHANGES WILL NEED TO BE DONE WITHIN THE CURRENT STAFFING
LEVELS. ALL 3 OF THESE PROGRAM CHANGES WILL BE WELL PUBLICIZED
THROUGHOUT THE COMMUNITY. HAND-IN-HAND WITH THOSE CHANGES
THERE WILL NEED TO BE CHANGES TO OUR SOLID WASTE ORDINANCES. IT IS
OUR INTENT TO RETURN TO COUNCIL IN SEPTEMBER WITH RECOMMENDED
ORDINANCE CHANGES. THIS WILL TAKE INTO ACCOUNT NOT ONLY THESE
PROGRAM CHANGES BUT ALSO SOME ISSUES THAT WERE DISCUSSED IN RECENT
YEARS WITH CITIZEN ADVISORY COMMITTEES THAT HELPED US ASSESS SOLID
WASTE PROBLEMS. THIS WILL INCLUDE ISSUES SUCH AS THE TIME BY WHICH
CONTAINERS MUST BE REMOVED FROM THE STREET AND THE LOCATION AT
WHICH THEY NEED TO BE STORED.
THAT CONCLUDES MY REMARKS AND I WOULD BE PLEASED TO TRY AND
ANSWER ANY QUESTIONS.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #178-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34976-080700 authorizing the appropriate City
officials to enter into the 2000-2001 HOME Investment Partnerships (HOME) Program
Agreement with the Roanoke Redevelopment and Housing Authority, upon certain terms
and conditions. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
John P. Baker, Executive Director, City of Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
James D. Grisso, Director of Finance
Barry L. Key, Director, Department of Management and Budget
Frank E. Baratta, Grants Monitor, Office of Grants Compliance
H:'~Agenda00Latug.7.amend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34976-080700.
A RESOLUTION authorizing the appropriate City officials to enter into the 2000-
2001 HOME Investment Parmerships (HOME) Program Agreement with the Roanoke
Redevelopment and Housing Authority, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager and
City Clerk are hereby authorized to execute and attest, respectively, on behalf of the City, the
2000-2001 HOME Investment Partnerships (HOME) Program Agreement with the Roanoke
Redevelopment and Housing Authority, approved as to form by the City Attorney, upon such
terms and conditions as are more particularly set forth in the City Manager's report dated
August 7, 2000, including the limits of funds, the purposes of such program, and the
provision for indemnification by the City under certain circumstances.
ATTEST:
City Clerk.
H:hRa~S~.-HOME-RRHA-00-01-8-7-00
Roanoke City Council
Regular Agenda Report
August7,2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Background:
Authorize Execution of 2000/01 HOME Investment Partnerships (HOME)
Agreement with Roanoke Redevelopment and Housing Authority (RRHA)
Historically, the RRHA has administered a variety of HOME-funded housing programs for
the City. On May 9, 2000, City Council authorized the RRHA's 2000/01 HOME activities
and funding by Resolution No. 34798-050900, which approved submission of the City's
2000-2005 Consolidated Plan to the U.S. Department of Housing and Urban Development.
City Council accepted the 2000/01 HOME funds on June 19, 2000, by Budget Ordinance
No. 34882-061900 and Resolution No. 34883-061900, pending receipt of the approval
letter from HUD. The approval letter is completing the routine Congressional release
process.
Considerations:
In order for the RRHA to provide eligible City homeowners and buyers the housing activities
approved in the Consolidated Plan, City Council's authorization to execute an agreement
with the RRHA is needed. Necessary HOME funding is available in the accounts listed in
Attachment A.1. of the Agreement, a draft of which is included with this report. The
Agreement contains a mutual indemnification clause in which both parties agree to
indemnify the other for damages and expenses incurred as a result of the other party's
conduct. The effect of the clause is that, in certain circumstances, the City would be
waiving its defense of Sovereign Immunity.
Recommended Action:
Authorize the City Manager to execute the 2000/01 HOME Agreement with the RRHA,
similar in form and content to the draft attached to this report, approved as to form by the
City Attorney.
Respectfully submitted,
Darlene L. Bu~ch~'
City Manager
Authorize Execution of 2000/01
HOME Agreement with RRHA
August 7, 2000
Page 2
Attachments: 1
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Frank E. Baratta, Grants Specialist
Report # 00-36
Attachment 1
AGREEMENT
This Agreement is made and entered into this first day of July 2000, by and between the following
parties:
The Grantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Subgrantee
City of Roanoke Redevelopment
and Housing Authority
2624 Salem Turnpike, N.W.
Roanoke, Virginia 24017
WITNESSETH:
WHEREAS, by Resolution No. 34883-61900the Roanoke City Council approved the 2000/2001
HOME program and by Ordinance No. 34882-061900 appropriated funds therefor; and
WHEREAS, by Resolution No. -080700 the Roanoke City Council approved the execution
of this subgrant agreement between the Grantee and the Subgrantee; and
WHEREAS, by Resolution No. __ the Subgrantee's Board of Commissioners approved the
execution of this subgrant agreement l~etween the Grantee and the Subgrantee;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. USE OF HOME FUNDS:
All program activities under this Agreement shall be operated in accordance with guidelines
developed by the Subgrantee in consultation with and acceptable to the Grantee and
incorporated herein by reference. These guidelines may be modified with the approval of the
Grantee's City Manager or Assistant City Manager and the Subgrantee's Executive Director
or his or her designee. (Note: Guidelines shall not be modified administratively when the
result would be to add or delete program activities or otherwise fundamentally alter the nature
or intent of any program activity.)
Responsibilities of the Subgrantee shall include marketing and outreach, receiving and
processing applications, including packaging loan applications for supplemental funding
sources under part 1.e., overseeing rehabilitation, holding deeds of trust and/or homeowner
grant agreements (specific to this Agreement) for the Grantee's HOME funds, and monitoring
the projects after rehabilitation, in accordance with federal HOME regulations. The
Subgrantee shall, in addition, be responsible for performing such duties as above as may be
necessary to complete or continue progress on projects it set up in the Integrated Disbursement
and Information System (IDIS) that remained open as of June 30, 2000. Funding for such
Page 1 of 12
"carry-over" projects shall be made available from accounts designated under part 1.i. of, and
Attachments A. 1. and A.2. to, this Agreement.
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Consolidated Loan Program -- The Subgrantee shall conduct a Consolidated Loan Program
to make housing rehabilitation funding available to HOME-eligible homeowners and
homebuyers and to owners of substandard rental properties. HOME funds will provide the
public portion of affordable public/private combination loans to eligible applicants. The
Subgrantee's line of credit with a local lender provides the private portion of the funding
for the Consolidated Loan Program. Using HOME funds provided by the Grantee, the
Subgrantee shall offer the following types of assistance in accordance with guidelines
incorporated by reference into this Agreement.
(1) Owner-Occupied Rehabilitation -- financial assistance for the rehabilitation of
substandard homes owned and occupied by eligible families.
(2) Purchase/Rehabilitation -- financial assistance for the purchase, rehabilitation, and
occupancy of vacant substandard houses by eligible families.
(3) Rental Rehabilitation -- financial assistance for the rehabilitation of small rental
properties.
Washington Park Housing Assistance Program -- In coordination with its Lincoln
2000/HOPE VI project, the Subgrantee shall conduct a Washington Park Housing
Assistance Program to make housing rehabilitation funding available to HOME-eligible
homeowners in this neighborhood of the City. HOME funds may be offered in the form
of grants, active or deferred loans, or other allowable forms of assistance, and may be
combined with financing provided by other public or private agencies or institutions.
Down Payment and Closing Cost Assistance Program -- Using HOME funds provided by
the Grantee, the Subgrantee shall conduct a Down Payment and Closing Cost Assistance
Program. This program shall consist of grants to eligible homebuyers to reduce the amount
of cash required to purchase a home constructed and/or otherwise being offered for sale
by the Subgrantee.
Homeownership Opportunities Program (HOP) Subsidy -- The Subgrantee shall use
HOME funds provided by the Grantee to subsidize the costs of new housing constructed
under the Subgrantee's HOP. Funds may subsidize any HOME-eligible hard or soft
project cost directly related to each specific property assisted.
Supplementation of Local HOME Funds with Other Funds -- In order to increase the
number of housing units assisted, the HOME funds provided under this Agreement by the
Grantee may be supplemented by funding obtained through the Virginia Department of
Housing and Community Development (DHCD) or other sources. The Grantee and
Subgrantee shall coordinate any actions taken to obtain supplemental funding. Where
permitted, HOME funds under this Agreement may be used to meet any matching
requirements of the supplemental funding source. Revisions to activity guidelines, such
as, but not necessarily limited to, changes in financing options, required to accommodate
Page 2 of 12
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any supplemental funding shall be considered administrative in nature and shall not require
amendment of this Agreement.
Period of this Agreement: -- Unless amended, and except as provided in sections 14 and
16, this Agreement shall be for the period beginning July 1, 2000, and ending June 30,
2001.
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Schedule. - The Subgrantee shall implement each program described above on July 1,
2000, or as soon thereafter as practicable, in accordance with the guidelines incorporated
by reference, and shall set up individual projects utilizing all the HOME funds identified
in Attachment A. 1. by June 30, 2001. At the sole discretion of the Grantee, any project
funds remaining uncommitted or administrative funds remaining unexpended at the end
of this period may be carried over to the subsequent year or deobligated from the
Agreement and used for other HOME purposes.
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Match - Funds drawn from the Grantee's HOME Investment Trust Fund must be matched
in accordance with the requirements contained in 24 CFR 92.218 through 92.222. It shall
be the Grantee's responsibility to determine the amount and ensure crediting of matching
funds required pursuant to this Agreement. The Subgrantee shall report regularly to the
Grantee all activities which may be credited against the HOME match requirement.
Budget - HOME funds, as provided in Attachment A. 1., shall be made available to the
Subgrantee for the respective program activities. Funding to complete projects initiated
on or before June 30, 2000, listed on Attachment A.2. shall be made available from
accounts designated in Attachment A. 1. At the sole discretion of the Grantee, any funds
remaining unexpended upon completion of any 1999/2000 carry-over project may be used
for other carry-over or new projects or deobligated from the Agreement and used for other
HOME purposes.
AFFORDABILITY:
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The Subgrantee shall ensure that all housing units assisted with HOME funds through any
program under this Agreement will adhere to the affordability requirements of 24 CFR
92.252 and 92.254, as applicable. The Subgrantee shall require repayment of the HOME
funds if the housing does not meet the affordability requirements for the specified time
period.
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The Subgrantee shall monitor all HOME-assisted properties to ensure maintenance of their
affordability for the minimum period. Monitoring procedures of the Subgrantee must be
in accordance with HUD regulations.
PROGRAM INCOME AND REPAYMENTS:
All repayments, interest and other return on the investment of HOME funds shall be returned
to the Grantee within 15 days of receipt by the Subgrantee.
UNIFORM ADMINISTRATIVE REQUIREMENTS.
Page 3 of 12
The Subgrantee agrees to abide by the HUD conditions for HOME programs as set forth in 24
CFR part 92, the requirements of OMB Circular No. A-87 and the following requirements of
24 CFR part 85: 85.6, 85.12, 85.20, 85.22, 85.26, 85.32 - 85.34, 85.36, 85.44, 85.51, and
85.52.
5. PROJECT REQUIREMENTS:
The Subgrantee shall comply with project requirements detailed in Subpart F of 24 CFR part
92, as applicable, in accordance with the type of project assisted.
6. HOUSING QUALITY STANDARDS:
The Subgrantee shall include in all agreements with owners of rental housing assisted under
this Agreement the provision that such units shall be maintained in compliance with applicable
HUD Housing Quality Standards (HQS), Virginia Property Maintenance Code and the
Grantee's Rental Certificate of Compliance program for the duration of the affordability
period. The form of such Agreements between the Subgrantee and property owners shall be
subject to approval by the Grantee.
7. OTHER PROGRAM REQUIREMENTS.
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The Subgrantee shall carry out each activity in compliance with all federal laws and
regulations described in subpart H of 24 CFR 92, except that the Subgrantee does not
assume the Grantee's responsibilities for environmental review in 24 CFR 92.352 or the
intergovernmental review process in 24 CFR 92.357.
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All proposals for HOME-assisted rehabilitation in the City shall be submitted to the
Grantee's Office of Grants Compliance for determination of the structure's eligibility for
inclusion on the National Register of Historic Places. If property is historically eligible,
all project plans and specifications will be submitted to the Grantee's Office of Grants
Compliance for review as to compliance with Section 106 of the National Historic
Preservation Act.
8. AFFIRMATIVE MARKETING:
As fipplicable, and in accordance with 24 CFR 92.351, the Subgrantee shall include in all
agreements with the owners of rental housing the provision that the owners shall comply with
the Grantee's Affirmative Marketing Procedures.
9. CONDITIONS FOR RELIGIOUS ORGANIZATIONS:
The Subgrantee shall not grant or loan any HOME funds to primarily religious organizations
for any activity, including secular activities. In addition, HOME funds may not be used to
rehabilitate or construct housing owned by primarily religious organizations or to assist
primarily religious organizations in acquiring housing. In particular, there shall be no religious
or membership criteria for tenants of any HOME-assisted properties.
Page 4 of 12
10. REQUESTS FOR DISBURSEMENTS OF FUNDS:
Disbursement of funds under this Agreement shall not be requested until the funds are
needed for payment of eligible costs. The amount of each request must be limited to the
amount needed for reimbursement of costs incurred.
Requests for funds shall be submitted to the Grantee's Office of Grants Compliance and
shall include copies of the HOME Payment Certification Form(s) for the project and/or
administrative costs to be reimbursed. As requested by the Office of Grants Compliance,
the Subgrantee shall furnish copies of invoices or other documentation of the project
and/or the administrative costs incurred. Upon approval of the request by the Grantee's
Project Manager and/or Office of Grants Compliance, the Grantee shall disburse the funds
to the Subgrantee.
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All requests for disbursements with respect to costs incurred during the period of this
Agreement, as set forth in part 1.f., must be received by the Grantee within 60 calendar
days of the ending date of this Agreement. The Grantee shall not be bound to honor
requests for disbursements received after this 60-day period has elapsed.
11. REVERSION OF ASSETS:
Upon expiration of this Agreement, the Subgrantee must transfer to the Grantee any HOME
funds on hand at the time of expiration and any accounts receivable attributable to the use of
HOME funds.
12. RECORDS AND REPORTS:
The Subgrantee agrees to submit such reports as may be requested by the Grantee concerning
the activities conducted under this Agreement. Further, the following shall apply to
financial and project records pertaining to this Agreement:
Records to be maintained -- At a minimum, the Subgrantee shall maintain financial and
project documents and records which comply with the applicable requirements of 24 CFR
92.508. (Note: See also part 4 above, including reference to 24 CFR 85.20 regarding
standards for financial systems.)
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Period of record retention -- The Subgrantee shall retain financial and project documents
and records pertaining to this Agreement in compliance with the applicable
requirements of 24 CFR 92.508(c).
Access to records -- The Grantee and other entities shall have access to financial and
project documents and records pertaining to this Agreement in compliance with the
applicable requirements of 24 CFR 92.508(d).
13. ENFORCEMENT OF THE AGREEMENT-
a. In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this Agreement
Page 5 of 12
if the Subgrantee materially fails to comply with any term of the Agreement. This
Agreement may also be terminated for convenience in accordance with 24 CFR 85.44.
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The Subgrantee shall be liable for repayment of HOME funds expended on any project or
activity which the Subgrantee terminates prior to completion without the prior written
approval of the Grantee's Office of Grants Compliance.
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The affordability provisions referenced in part 2 of this Agreement shall be enforced by
written covenant between the Subgrantee and all rental property owners or homebuyers
as a condition of sale or participation in the HOME program. Covenants shall be recorded
with the property deeds and deeds of trust. The form and content of such covenants are
subject to approval by the Grantee. If affordability provisions are not met, the HOME
subsidy shall be repaid to the Grantee in accordance with part 3 of this Agreement.
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In all cases where the Subgrantee provides HOME funds to for-profit owners or
developers, nonprofit owners or developers, subrecipients, homeowners, homebuyers,
tenants receiving tenant-based rental assistance, or contractors, the Subgrantee shall have
a written agreement which meets the applicable requirements of 24 CFR 92.504.
14. DURATION OF THE AGREEMENT:
For the purposes of monitoring affordability by the Subgrantee, this Agreement shall be in
effect through the latest date on which any HOME-assisted unit under this Agreement is
subject to the affordability requirements of 24 CFR 92.252 or 92.254, as applicable. However,
should the Grantee not provide the Subgrantee administrative funding for such monitoring
pursuant to this or any other agreement with the Subgrantee, the monitoring and record
keeping requirements of this Agreement shall revert to the Grantee. In the event of such
reversion, the Subgrantee shall promptly provide the Grantee all records and documents in the
Subgrantee's possession pertinent to such monitoring.
15. MONITORING:
At least annually, the Grantee shall review the Subgrantee's performance and financial and
other records for compliance with the terms, conditions and expectations of this
Agreement, and with applicable local, state and federal statutes, regulations, policies and
procedures.
b. The Subgrantee shall make on-site reviews of the activities of owners of rental housing
which conform to the requirements of 24 CFR part 92.504(d)(1) ("On-site inspections").
16. ANNUAL AUDIT:
The Subgrantee shall provide for an independent, annual audit of all HOME expenditures
under this Agreement, in accordance with OMB Circular A-133. Two copies of the audit
report shall be furnished to the Grantee within 30 days after completion of the audit.
Page 6 of 12
17. THIRD-PARTY CONTRACTS:
The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee.
18. INDEMNITY:
Each party to this Agreement shall indemnify and hold harmless the other, its officers, agents
and employees, from any and all claims, liability, causes of actions, suits of any nature, costs
and expenses, including reasonable attorney's fees, resulting from or arising out of the party's
intentional or negligent acts or omissions with respect to the duties, rights and privileges
granted in or arising under this Agreement, including without limitation, fines and penalties,
violation of federal, state or local laws, or regulations promulgated thereunder, personal injury,
wrongful death or property damage claims. In the event that the parties are jointly or
concurrently negligent, each shall indemnify and hold harmless the other party to the extent
of its own negligence.
19. CONFLICT OF INTEREST:
No employee, agent, consultant, officer or appointed official of the Subgrantee, who is in a
position to participate in a decision-making process or gain inside information with regard to
any HOME activities, may obtain a personal or financial interest in or benefit from any of the
activities, or have an interest in any contract, subcontract or agreement with respect thereto,
or in the proceeds thereunder, either for themselves, their family or business associates, during
their tenure or for one (1) year thereafter.
20. SUCCESSORS:
This Agreement shall be binding upon each of the parties, and their assigns, purchasers,
trustees, and successors.
21. AMENDMENTS:
This Agreement, including any Attachments and Exhibits, represents the entire agreement
between the parties, which shall not be modified, amended, altered or changed, except by
written agreement executed by the parties.
22. GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth of Virginia.
23. AVAILABILITY OF FUNDS:
HOME Investment Partnerships Program (HOME) funding to be made available by the
Grantee under this Agreement is contingent upon necessary appropriations by the U.S.
Congress. In the event that sufficient funds are not appropriated, at the sole discretion of the
Grantee, this Agreement may be terminated in whole or in part.
Page 7 of 12
24. ANTI-LOBBYING:
To the best of the Subgrantee's knowledge and belief, no federal appropriated funds have been
paid or will be paid, by or on behalf of it, to any persons for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Agreement, the Subgrantee will complete and submit
Standard Form-LL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
hereinabove written:
ATTEST:
FOR THE GRANTEE:
By By
Mary F. Parker, City Clerk
City Manager/Deputy City Manager
ATTEST:
FOR THE SUBGRANTEE:
By¸
By.
John P. Baker, Executive Director
APPROVED AS TO HOME ELIGIBILITY
APPROVED AS TO FORM
Office of Grants Compliance
Assistant City Attorney
Page 8 of 12
APPROVED AS TO EXECUTION
Assistant City Attomey
APPROPRIATION AND FUNDS REQUIRED
FOR THIS CONTRACT CERTIFIED
Date
Director of Finance
Account #
(See Attachment A. 1.)
Page 9 of 12
2000/2001 RRHA HOME Contract
Financial Accounts
Attachment A.1.
Account # Project
(035-090-) Description Admin Total
For Carry- For New Total
Over Proj. Proj.
5308-5239 GeneralAdmin 0 0 0 52,551 52,551
5307-5240 Down Payment/Closing Costs 0 7,000 7,000 7,000
5322-5333 Consolidated Loan Program 0 159,976 159,976 159,976
5303-5333 Consolidated Loan Program 0 15,362 15,362 15,362
5305-5333 Consolidated Loan Program 0 20,757 20,757 20,757
5306-5333 Consolidated Loan Program 21,174 6,865 28,039 28,039
5307-5333 Consolidated Loan Program 182,522 0 182,522 182,522
5308-5333 Consolidated Loan Program 0 246,829 246,829 246,829
Subtotals 203,696 449,789 653,485 653,485
5307-5283 Washington Park Rehab 0 1,000 1,000 1,000
5308-5283 Washington Park Rehab 0 259,000 259,000 259,000
Subtotals 0 260,000 260,000 260,000
5305-5338 HOP Subsidy Program 0 13,534 13,534 13,534
5306-5338 HOP Subsidy Program 0 2,466 2,466 2,466
Subtotals 0 16,000 16,000 16,000
TOTALS 203,696 732,789 936,485 52,551 989,036
* Note: The amounts shown for carry-over projects are as of 6/30/00 and do not reflect payments made on 99/00
carry-over projects since that date. See Attachment A.2. for a listing of the 99/00 carry-over projects.
Page 10 of 12
Attachment A.2.
2000/2001 RRHA HOME Contract
Pro] #
235
239
24O
241
242
243
244
Type
OOR
PR
OOR
PR
OOR
PR
OOR
Balance to Pay
as of 6/30/00
27,619.00
44,042.00
30,000.00
14,000.00
35,300.00
26,935.00
25,800.00
Carry-Over Projects
Comments
Total
$203,696.00
Page 11 of12
Attachment A.3.
Additional Federal Contract Provisions
Page 12 of 12
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #178-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34977-080700 authorizing the appropriate City
officials to enter into the 2000-2001 Community Development Block Grant (CDBG) Funding
Administration Agreement with the Roanoke Redevelopment and Housing Authority, upon
certain terms and conditions. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
John P. Baker, Executive Director, City of Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
James D. Grisso, Director of Finance
Barry L. Key, Director, Department of Management and Budget
Frank E. Baratta, Grants Monitor, Office of Grants Compliance
H:'~Agcnda00'u~.ug. 7 .amcnd.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34977-080700.
A RESOLUTION authorizing the appropriate City officials to enter into the 2000-2001
Community Development Block Grant (CDBG) Funding Administration Agreement with
the Roanoke Redevelopment and Housing Authority, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager and
City Clerk are hereby authorized to execute and attest, respectively, on.behalf of the City, the
2000-2001 Community Development Block Grant (CDBG) Funding Administration
Agreement with the Roanoke Redevelopment and Housing Authority, upon such terms and
conditions as are more particularly set forth in the City Manager's report dated August 7,
2000, including the limits of funds, the purposes of such program, and the provision for
indemnification by the City under certain circumstances.
ATTEST:
City Clerk.
H:~RE S~dlHA-C DBG- F Y00.01-8-7-00
Roanoke City Council
Regular Agenda Report
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Background:
Authorize Execution of 2000/01 Community Development Block Grant (CDBG)
Subgrant Agreement with the Roanoke Redevelopment and Housing Authority
(RRHA)
Historically, the RRHA has administered numerous CDBG-funded activities for the City, including
housing rehabilitation and economic development activities. On May 9, 2000, Council authorized the
RRHA's 2000-01 CDBG activities and funding by Resolution No. 34798-050900, which approved
submission of the City's Consolidated Plan to the U.S. Department of Housing and Urban
Development. Council accepted the 2000/01 CDBG funds on June 19, 2000, by Resolution No.
34881-061900 and Budget Ordinance No. 34880-061900, pending receipt of the approval letter from
HUD. The approval letter is completing the routine Congressional release process.
Considerations:
In order for the RRHA to provide eligible City homeowners and buyers the housing activities approved
in the Consolidated Plan, City Council's authorization to execute an agreement with the RRHA is
necessary. Necessary CDBG funding is available in the accounts listed in Attachment A of the
Agreement "(copy attached)". This agreement contains a mutual indemnification provision clause in
which both parties agree to indemnify the other for damages and expenses incurred as a result of the
other party's conduct. The effect of the clause is that, in certain circumstances, the City would be
waiving its defense of Sovereign Immunity.
Recommended Action:
Authorize the City Manager to execute a CDBG Agreement with the RRHA, similar in form and
content to Attachment 1.
Attachment: I
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Vickie S. Tregubov, Grants Specialist
~l:~arlene L. Bur~:~a~
City Manager
Report # 00-38
AGREEMENT
This Agreement is made and entered into this
following parties:
day of July 2000, by and between the
The Grantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Subgrantee
City of Roanoke Redevelopment
and Housing Authority
2624 Salem Turnpike, N.W.
Roanoke, Virginia 24017
WITNESSETH:
WHEREAS, by Resolution No. 34881-061900 the Roanoke City Council approved the 2000-2001
CDBG program and by Ordinance No. 34880-061900 appropriated funds therefor; and
WHEREAS, by Resolution No. -070300 the Roanoke City Council approved the execution
of this subgrant agreement between the Grantee and the Subgrantee; and
WHEREAS, by Resolution No. the Subgrantee's Board of Commissioners approved the
execution of this subgrant agreement between the Grantee and the Subgrantee;
NOW, THEREFORE, the parties hereto mutually agree as follows:
PART I - SCOPE OF SERVICES
The Subgrantee shall perform the tasks enumerated below in a satisfactory and proper manner,
as determined by the Grantee, within the scope of the 2000-01 Grant Programs Funds
Appropriations for CDBG provided for the services included herein and approved by the Roanoke
City Council.
A. Housing Proqram.~
The Subgrantee shall administer the housing programs briefly described below in accordance
with guidelines developed by the Subgrantee in consultation with and acceptable to the
Grantee and incorporated herein by reference. Guidelines may be modified with the approval
of the Grantee's City Manager or Deputy City Manager and the Subgrantee's Executive
Director or his or her designee. Guidelines shall not be modified administratively when the
result would be to add or delete program activities or otherwise fundamentally alter the nature
or intent of any program.
1. Quick Response to Emergencies -- assistance to eligible homeowners to repair or replace
seriously substandard components of the owner's home.
1 ofll
2. Critical Assistance Repair for the Elderly (C.A.R.E.) -- assistance to eligible elderly
homeowners for non-cosmetic home repairs.
o
Operation Paintbrush -- assistance to eligible homeowners for exterior painting, siding,
and minor repairs intended to improve the viability of the neighborhood by reducing
exterior deterioration in area homes.
Consolidated Loan Program -- assistance to eligible homebuyers or homeowners for the
purchase and/or rehabilitation of substandard housing which are or are to be their
principle residences
Note: CDBG funds designated for this activity shall be used solely for use
of Iow and moderate income individuals. See Attachment A for budgeted
funds.
Washington Park Rehabilitation -- assistance to eligible homeowners who are residents
of the Washington Park neighborhood for rehabilitation of their substandard homes.
HOME Pro.qram Support and Pre-development Costs -- In addition to using designated
funds under this Agreement to deliVer CDBG-funded housing activities, the Subgrantee
shall as well provide support, including staffing, for the Subgrantee's HOME-funded
housing activities to be implemented under a separate HOME agreement with the
Grantee. CDBG funds may also be used for eligible pre-development costs associated
with HOME-funded projects.
procurement of Contractors -- The Subgrantee shall obtain contractors for needed
rehabilitation services according to its standard, written procurement procedures,
ensuring that all such contractors comply with applicable HUD regulations, including
those relating to lead-based paint. Procurement procedures will offer beneficiaries
opportunities to select from among the various contractors available while maintaining a
competitive selection process.
8. "Eli.qible" Beneficiaries -- For the purposes of this Agreement, an "eligible" beneficiary
shall mean:
a. A homeowner or homebuyer whose family income meets Iow- and moderate-income
limits established by HUD in accordance with 24 CFR 570.3.
The Subgrantee shall prepare and retain with the project files appropriate records that it
has determined the eligibility of each beneficiary.
9. ~- In order to maximize the impact of limited resources, guidelines for the
various activities enumerated above may be targeted to specific areas within the City.
Commercial/Industrial Development
1. Shaffers Crossing Phase I -- For the term of this Agreement, the Subgrantee shall
continue to assist the Grantee in completing the redevelopment of the Shaffers Crossing
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Redevelopment area, including conducting real estate closings as needed.
Property Disposition -- For the term of this Agreement, the Subgrantee shall continue to
assist in the sale of parcels available in all Redevelopment Areas, including the Kimball,
Deanwood, Shaffers Crossing and Gainsboro areas. All contacts with potential
developers shall be coordinated between the Grantee's Chief of Economic Development
and the Subgrantee's Office of Development. Each of these parties or representatives
shall be afforded the opportunity to be present at any showing of any available site by
either the Grantee or the Subgrantee. Negotiations incidental to land sales will also be
coordinated between the aforementioned parties. In conformance with HUD procedures,
expenses related to land disposition shall be deducted directly from program income due
and payable to the City, based on approval of documentation by the Grantee.
Gainsboro Professional Park - As part of the Gainsboro Conservation/Redevelopment
Plan, the Subgrantee shall use funds provided under this Agreement to continue the
development of the structure at 124 Wells Avenue, known as Gainsboro Professional
Park. Specifically, the Subgrantee shall use funds budgeted for this activity to cover
costs of the rehabilitation of the structure located at 124 Wells Avenue.
C. General Administration
The Subgrantee shall provide management, fiscal services and such other general
administrative support as may be required to ensure satisfactory completion of the activities
listed in the Scope of Services. Additionally, the Subgrantee shall provide the following:
Lead-Based Paint Analyzer -- The Subgrantee shall store, test and maintain the Lead-
Based Paint Analyzer and submit the required documentation to the State. CDBG funds
for the maintenance and testing of this equipment are included in the general
administration account.
Relocation Assistance and Counseling -- In accordance with HUD regulations and
guidelines, and within the limits of funds available for such purposes under this
Agreement, the Subgrantee shall provide relocation assistance and guidance to residents
and businesses displaced by the projects and activities enumerated in Part I above.
General Administration of Community Development/Economic Development Activities
Prior Years Activities -- The Subgrantee shall continue to service outstanding loans,
forgivable and/or deferred payment loans, grants, etc., made in previous years, as
appropriate and in accordance with guidelines of the specific programs. Such programs
include: Private Rehabilitation Loans; Rental Rehabilitation; Neighborhood Stabilization
and Enhancement; Section 312; Down Payment and Closing Cost Assistance; and local
CDBG loans.
The Subgrantee shall provide counseling to parties delinquent in their repayments in a
reasonable effort to avoid foreclosure under the loan programs referenced in this part.
However, where delinquencies persist, the Subgrantee shall institute appropriate
collection procedures including foreclosures.
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The Subgrantee shall maintain and protect properties on which it has foreclosed and, in
consultation with the Grantee, shall arrange for resale, assumption of loan, or other
disposition of the property.
4. Community Interaction -- The Subgrantee shall assist the Grantee in the performance of
such basic community-oriented tasks as the following:
a. Planning, organizing and implementing neighborhood meetings.
b. Planning, organizing and implementing the Consolidated Plan public workshops
and/or hearings associated with the Grantee's annual application process.
Redevelopment Plans - Preparation and Amendment -- In conjunction with the City's
Department of Planning and Code Enforcement, the Subgrantee shall produce and
amend as needed Redevelopment Plans for areas within the City.
Single-Family Mortgage Loan Program Debt Service/Loan Loss Reserve Funds -- To
promote more effective and efficient administration, during the 1998/99 period, the
Subgrantee obtained private financing to buy-out the series of mortgage revenue bonds
it issued from 1981 to 1993 and retained all remaining CDBG debt service and loan loss
reserve funds previously provided by the Grantee to secure the mortgage revenue bonds.
The CDBG funds retained shall continue to be used by the Subgrantee for debt service
and loan loss reserve purposes with respect to the private financing obtained to buy-out
the original bonds. On or before June 30 of each year, the Subgrantee shall report
outstanding principal balances of loans made under the Single-Family Mortgage Loan
Program and the amount of CDBG funds remaining in the debt service and loan loss
reserve. Upon satisfaction and/or termination of all loans made under the program, the
Subgrantee shall return to the Grantee any CDBG debt service and loan loss reserve
funds remaining. Any such funds returned shall be classified as "program income" to the
Grantee's CDBG program.
o
Program Coordination --Appropriate staff of the Subgrantee and Grantee shall meet and
consult regularly and as determined needed by either party. Such staff of the Grantee
may include, but are not limited to, the City Manager, Deputy City Manager, Assistant City
Manager for Community Development, Building Commissioner, Chief of Planning and
Code Enforcement, Housing Development Coordinator, Chief of Economic Development,
and Office of Grants Compliance Grants Specialists. The intent of such meetings and
consultations shall be to facilitate the efficient and effective implementation of the
program activities listed above, and consider the need for and planning of other activities
of the Grantee and/or Subgrantee, consistent with the general purpose of community
development and neighborhood revitalization.
PART II - COMPENSATION AND METHOD OF PAYMENT
A. Program Funds
CDBG funding for the program activities specified in Part I of this Agreement shall be made
available to the Subgrantee as detailed in Attachment A. The Subgrantee shall not, without
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prior written approval from the Grantee, exceed the total funding allocated to any account nor
the amount allocated to any category (i.e. "project"; "support"; "admin") within any account.
Further, the amounts designated to support HOME activities shall be expended solely for this
purpose.
B. Program Income
Program income from any and all sources, including interest earned by the program income
itself, shall be submitted to the Grantee on a monthly basis.
C. Disbursement Procedure-~
The Subgrantee shall file the necessary papers with the Director of Finance ten (10) working
days prior to the date that actual disbursements are needed. Cash advances shall be
reasonably estimated and itemized; excess advances will not be allowed. Cash advances
will be recorded as Accounts Receivable due from the Subgrantee. Funds should be
disbursed by the Subgrantee within ten (10) days of receipt of the advance. The Subgrantee
shall submit, by the fifth working day of each month, a monthly report to the Director of
Finance and a copy to the Office of Grants Compliance, indicating the actual expenditures
incurred against all cash advances not previously reported to the Director of Finance.
Expenditures reported will be deducted from the Accounts Receivable balance due from the
Subgrantee. The Subgrantee also shall submit time allocation reports in a form acceptable
to the Grantee. No additional cash advances shall be made to the Subgrantee until these
reports are submitted. Monthly financial status reports issued by the Director of Finance
shall be reviewed by the Subgrantee and any discrepancies reported in writing within ten (10)
working days of receipt of said report. Approval of reimbursement requests will be subject
to timely receipt of the monthly reports as detailed here and in Paragraph IV. B of this
Agreement. The Grantee reserves the right to refuse payment to the Subgrantee in the
event that the Subgrantee submits a reimbursement request sixty (60) calendar days after
the contract expiration date.
D. Annual Audit and Monitorin~
The Subgrantee shall provide for an independent audit of CDBG expenditures under this
Agreement for the period set forth in Part IV.A., in accordance with Circular A-133. Within
30 days following its completion, two copies of the audit report shall be furnished to the
Grantee. In addition, it is the intention of the Grantee to conduct financial, compliance and
performance monitoring of the Subgrantee, which may include on-site reviews, at least once
during the period of this Agreement.
E. Anti-Lobbying
To the best of the Subgrantee's knowledge and belief, no federal appropriated funds have
been paid or will be paid, by or on behalf of it, to any persons for influencing or attempting
to influence an officer or employee of any agency, a Member of Congress, an office or
employee of Congress, or an employee of a Member of congress in connections with the
awarding of any Federal contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and the extension,
5of 11
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement. If any funds other than Federal funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this agreement, the Subgrantee will complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying, "in accordance with its
instructions.
PART III - GRANTEE RESPONSIBILITIES
A. General Guidance
The Grantee's Office of Grants Compliance shall provide general guidance and direction to
the Subgrantee concerning the intent and operation of any programs developed by the
Grantee which are to be administered by the Subgrantee under this Agreement. Additionally,
other parties and/or departments of the Grantee may provide specific guidance and direction
as needed.
Reports prepared by Grantee staff for presentation to City Council pertaining to matters
under this Agreement shall be provided to the Subgrantee for review and comment ten (10)
working days before the date of the Council meeting.
B. Existing Data
The Grantee shall make available such existing reports, maps, records or other data as may
assist the Subgrantee's performance of services under this Agreement.
C. Project Planning
Unless otherwise approved by the Grantee, public improvements such as streets, curb and
gutter, public utilities, etc. within a Redevelopment Area shall be the responsibility of the
Grantee. Copies of the project plans may be obtained by the Subgrantee upon request to the
Grantee's City Engineer.
D. Non-Personnel Costs- Program Development
Except by the Grantee's prior written approval, the Subgrantee shall neither incur nor be
reimbursed for expenses relating to the development and implementation of a new program
or the continuation of an existing program not contained in Part I of this Agreement.
PART IV - PERFORMANCE AND RECORD KEEPINg'
A. Time Period
The Subgrantee shall commence the provision of the services described in Part I of this
Agreement as of July 1,2000, and continue through June 30, 2001. Reporting requirements
and annual audit shall cover the full program year period from July 1 2000, through June 30,
2001. '
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· ~. Reportinq Requirements
By the 15th calendar day following the end of each month, the Subgrantee shall report the
progress of each activity covered by this Agreement, in a format acceptable to the Grantee's
Office of Grants Compliance. Such monthly reports shall include, but not be limited to, the
following:
1. List of monthly gross program income receipts from all sources.
2. List of property purchased with CDBG funds and titled to the Subgrantee, with quarterly
updates.
3. Proration of staff time allocated to each activity covered under this Agreement, in
accordance with a cost allocation plan acceptable to HUD.
The Subgrantee agrees to submit any other reports or documentation as requested by the
Grantee concerning activities covered under this agreement.
C. Retention of Records
All records pertaining to this Agreement and the services performed pursuant to it, shall be
retained for a period of four (4) years after the expiration date of this Agreement or the
conclusion of any legal or administratiVe process requiring their use, whichever is later.
Appropriate City and/or HUD personnel shall have free access to these records for the period
of this Agreement and the subsequent retention period.
PART V - THIRD PARTY CONTRACTS AND BID~
The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee.
PART VI - PERSONNEl
The Subgrantee represents that it has or will secure all personnel required to perform the services
under this Agreement, within the limits of funding provided. Such employees shall not be
employees of or have any contractual relationship with the Grantee. All of the services required
hereunder will be performed by the Subgrantee or under its supervision, and all personnel
engaged in the work shall be fully qualified to perform such services.
PART VII - UNIFORM ADMINISTRATIVE REQUIREMENTR
The Subgrantee agrees to abide by the HUD conditions for CDBG programs as set forth in
Attachment C, those described in 24 CFR 570.502, and all other applicable CDBG and federal
regulations relating to specific programs performed hereunder. All proposals for CDBG-assisted
rehabilitation in the City will be submitted to the Grantee's Office of Grants Compliance for
determination of the structure's eligibility for inclusion on the National Register of Historic Places.
If a property is historically eligible, all project plans and specifications will be submitted to the
Grantee's Office of Grants Compliance for review as to compliance with Section 106 of the
National Historic Preservation Act.
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' °ART VIII - CONFLICT OF INTEREST
No employee, agent, consultant, officer or appointed official of the Subgrantee, who is in a position
to participate in a decision-making process or gain inside information with regard to any CDBG
activities, may obtain a personal or financial interest in or benefit from any of the activities, or have
an interest in any contract, subcontract or agreement with respect thereto, or in the proceeds
thereunder, either for him or herself or his or her family or business associates, during their tenure
or for one (1) year thereafter.
PART IX - INDEMNITY PROVISION
Each party hereto agrees to indemnify and hold harmless the other, its officers, agents and
employees, from any and all claims, legal actions and judgments and expenses resulting
therefrom, arising out of each party's intentional or negligent acts or omissions with respect to the
duties, rights and privileges granted in or arising under this Agreement. In the event that the
parties are jointly or concurrently negligent, each party shall indemnify and hold harmless the other
party to the extent of its own negligence.
PART X - ENTIRE AGREEMENT
This Agreement, including all of its Attachments, represents the entire agreement between the
parties and shall not be modified, amended, altered or changed, except by written agreement
executed by the parties.
PART Xl - TERMINATION OF AGREEMENT FOR CAUS,"'
In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this Agreement if the
Subgrantee materially fails to comply with any term of the Agreement. This Agreement may also
be terminated for convenience in accordance with 24 CFR 85.44.
Community Development Block Grant funding to be made available by the Grantee under this
Agreement is contingent upon necessary appropriations by the U.S. Congress. In the event that
sufficient funds are not appropriated, at the sole discretion of the Grantee, this Agreement may
be terminated in whole or in part.
PART Xll - REVERSION OF ASSET,~
Upon expiration or termination of this Agreement, the Subgrantee shall transfer to the Grantee any
CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use
of CDBG funds.
Any real property under the Subgrantee's control that was acquired or improved in whole or in part
with CDBG funds in excess of $25,000 shall either (1) be used to meet one of the national
objectives in 24 CFR 570.208 until five years after expiration of this Agreement; or (2) be disposed
of in a manner which results in the Grantee being reimbursed in the amount of the current fair
market value of the property less any portion thereof attributable to expenditures of non-CDBG
funds for acquisition of, or improvement to, the property. Such reimbursement is not required after
the period of time specified in accordance with the above.
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~ART Xlll - GOVERNING LAW
This Agreement shall be governed by laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
hereinabove written:
ATTEST: FOR THE GRANTEE:
Mary F. Parker, City Clerk
Darlene L. Burcham, City Manager
ATTEST:
FOR THE SUBGRANTEE:
John P. Baker, Executive Director
APPROVED AS TO CDBG ELIGIBILITY
APPROVED AS TO FORM
Office of Grants Compliance
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROPRIATION AND FUNDS REQUIRED
FOR THIS CONTRACT CERTIFIED
Assistant City Attorney
Director of Finance
Date:
Account #:
(See Attachment A)
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ATTACHMENTS
ATTACHMENT A: 2000-2001 RRHA CDBG Project Accounts
ATTACHMENT B: Required Federal Regulations
10 of 11
2000-2001 RRHA CDBG Agreement
Financial Accounts
Attachment A
Program Account Number Project Support Admin Total
Quick Response to 035-G01-0120-5203 23,000
Emergencies 035-G01-0110-5076 4,600
Subtotal 23,000 4,600 27,600
Critical Assistance for 035-G01-0120-5003 60,000
Elderly 035-G01-0110-5002 12,000
Subtotal 60,000 12,000 72,000
Operation Paintbrush 035-G01-0137-5102 21,250
035-G01-0110-5048 4,250
Subtotal 21,250 4,250 25,500
Consolidated Loan 035-G01-0120-5112 20,211
(Note: "Project" funds may 035-G01-0110-5030 73,333
be used only for Iow/mod 035-G01-0110-5042 62,632
individuals. Subtotal 20,211 135,965 156,176
Washington Park Rehab 035-G00-0020-5283 140,000
035-G00-0010-5282 101,400
Subtotal 140,000 101,400 241,400
Gainsboro Professional 035-094-9441-5292 120,440
Park 035-094-9441-5011 28,111
Subtotal 148,551 148,551
General Admin 035-G00-0010-5035 19,449 19,449
TOTALS $413,012 $258,215 $19,449 $690,676
11 ofll
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
August 14, 2000
File #99-236-336
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34978-080700 authorizing the execution of an
agreement with the Roanoke Regional Chamber of Commerce for administration of
Community Development Block Grant (CDBG) funds for FY 2000-2001, for services related
to the promotion and development in the central area of the City. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
Elizabeth Doughty, President, Roanoke Regional Chamber of Commerce, 212
Jefferson Street, S. E., Roanoke, Virginia 24011
James D.,Grisso, Director of Finance
Barry L. Key, Director, Department of Management and Budget
Frank E. Baratta, Grants Monitor, Office of Grants Compliance
H:kAgenda00',Aug.7.amend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34978-080700.
A RESOLUTION authorizing the execution of an agreement with the Roanoke
Regional Chamber of Commerce for administration of Community Development Block
Grant (CDBG) funds for FY 2000-2001, for services related to the promotion and
development in the central area of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized on behalf of the
City to execute and attest, respectively, an agreement, and any necessary amendments
thereto, if necessary, with the Roanoke Regional Chamber of Commerce for administration
of Community Development Block Grant (CDBG) funds for FY 2000-2001, for services
related to the promotion and development in the central area of the City, within the limits of
funds as more particularly set forth in the City Manager's report and attachment, dated
August 7, 2000.
2. The form of said agreement, and any necessary amendments thereto, shall be
approved by the City Attorney.
ATTEST:
City Clerk.
H:XRES~.-CDBG-RRChamberCommeme-8-7-00
Roanoke City Council
Regular Agenda Repert ¥
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Authorize Execution of 2000/01 Community Development Block Grant (CDBG)
Agreement with Roanoke Regional Chamber of Commerce (Chamber)
Background:
Since 1998, the Chamber has conducted a "Community Business Development Initiative" program
to promote business development in the central City. On May 9, 2000, City Council authorized
the Chamber's 2000/01 CDBG activities and funding by Resolution No. 34798-050900, which
approved submission of the City's 2000-2005 Consolidated Plan to the U.S. Department of
Housing and Urban Development. City Council accepted the 2000/01 CDBG funds on June 19,
2000, by Budget Ordinance No. 34880-061900 and Resolution No. 34881-061900, pending receipt
of the approval letter from HUD. The approval letter is completing the routine Congressional
release process.
Considerations:
In order for the Chamber to provide the business development activities approved in the
Consolidated Plan, City Council's authorization to execute an agreement with the Chamber is
needed. Necessary CDBG funding is available in the accounts listed on page 9 of the draft
Agreement, which is attached to this report.
Recommended Action:
Authorize the City Manager to execute the 2000/01 CDBG Agreement with the Chamber, similar
in form and content to the draft attached to this report, approved as to form by the City Attorney.
Respectfully submitted,
Darlene L. Burc~a~
City Manager
Attachments: 1
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Frank E. Baratta, Grants Specialist
Report # 00-46
Attachment 1
AGREEMENT
This Agreement is made and entered into this first day of July, 2000, by and between the following parties:
The Grantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Subgrantee
Roanoke Regional Chamber of Commerce, Inc.
212 Jefferson Street, S.E.
Roanoke, Virginia 24011
WITNESSETH:
WHEREAS, by Resolution No. 34881-061900the Roanoke City Council approved the 2000/2001
Community Development Block Grant (CDBG) program and by Ordinance No. 34880-061900 appropriated
funds therefor; and
WHEREAS, by Resolution No. -080700 the Roanoke City Council approved the execution of this
subgrant agreement between the Grantee and the Subgrantee; and
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
The Subgrantee shall undertake an economic development program whose ultimate aim is the creation
of new employment opportunities in the City of Roanoke, as further described below. As part of this
program, the Subgrantee shall provide two full-time and one part-time staffwho will conduct activities
including, but not limited to: outreach and marketing of the program, counseling of clientele,
facilitating financial assistance, and other related business services.
During the period of performance, defined in section 2 below, the Subgrantee shall attain the
following performance objectives:
Outreach and market program services to at least 100 prospects to promote the creation of new
businesses or business expansions within targeted areas of the City of Roanoke. Targeted areas
in order of priority include:
Priority 1: Census Tracts with poverty rates of 20% or more (see Attachment 2 to this
Agreement);
Priority 2: Census Tracts with poverty rates less than 20%, but at least 51% low- and moderate
income populations (see Attachment 3 to this Agreement);
Priority 3: Other areas of the City.
b. Provide counseling and related services resulting in the preparation of business plans, obtaining
Page 1 of 11 Pages
o
of financing or other substantive developments for a minimum of 50 prospects considering
creating new businesses or business expansions within targeted areas of the City. To count toward
this performance objective, the prospect must have been provided such substantive developments
during the current CDBG contract period.
Co
Development of at least 12 new jobs by businesses provided services under performance objective
"b" above during the current or prior CDBG contract period. To count toward this performance
objective, a job must be in one of the categories below. In addition, a job previously existing
within the City or another community which is relocated to or within the City shall not be counted
toward this performance objective.
Category 1:
The business has newly located or expanded in, and will primarily provide services
to residents of, a City Census Tract having a poverty rate of at least 20% (30% if
any portion of the of the Central Business District is included in the Census Tract).
Category 2:
At least 51% of the jobs by the business will be made available to or will be held
by persons of low- or moderate-income. (Jobs in this category may be located
within any area of the City.)
Category 3:
The business is a newly-created "low-mod-owned microenterprise"; that is, a
business with no more than five employees including the owner or owners, where
the owner's or owners' family income does not exceed the low- and moderate-
income limit. (Jobs in this category may be located within any area of the City.)
Specific documentation which must be obtained and retained by the program in order to receive
credit for the creation of a given job is described in section 11 below.
PERIOD OF PERFORMANCE:
Unless amended, this Agreement shall be for the period beginning July 1, 2000, and ending June 30,
2001.
BUDGET:
The total amount of CDBG funds used for this project shall not exceed $125,000. Specific line item
amounts are provided below. With prior approval from the Office of Grants Compliance, budgeted
funds may be shifted among approved line items for expenses which are consistent with the Scope of
Services and which do not exceed the funding limitations within the Administrative category.
The cost charged by the Subgrantee to lease the computers should be competitive. That is, the
Subgrantee shall maintain documentation reflecting that the lease would not be an excessive cost
compared to the cost to lease from other sources.
Category Admin Cost Project Cost Total Cost
Salaries 8,366 72,467 80,833
Page 2 of 11 Pages
Benefits 1,604 14,563 16,167
Mileage 1,667 1,667
Training 5,000 5,000
Leased Equipment 2,500 2,500
Telephone 833 833
General Office Supplies 2,500 2,500
Bookkeeping 3,000 3,000
Computer Software 1,250 1,250
Copying/Printing 5,200 5,200
Subscriptions/Dues 800 800
Postage 1,667 1,667
Marketing 3,583 3,583
TOTAL 12,970 112,030 125,000
PROPOSED PAYMENT SCHEDULE AND PROCEDURES'
This is a cost reimbursement contract. Requests for payment, including time sheets for the Executive
Director and the Program Director, will be submitted to the City of Roanoke Office of Grants
Compliance for review and approval. Funds will be disbursed monthly, as needed. Approval of each
reimbursement request will be subject to CDBG eligibility and timely receipt of monthly reports
detailed in Paragraph 11. All requests for disbursements with respect to costs incurred during the
period of performance, set forth in part 2, must be received by the Grantee within 60 calendar days
of the ending date of the Agreement. The Grantee shall not be bound to honor requests received after
this 60-day period.
NONDISCRIMINATION:
This Agreement is subject to the requirements of Section 109 of the Housing and Community
Development Act of 1974, 42 U.S.C. 3535(d), Section 504 of the Rehabilitation Act of 1973, as
amended, and the Americans with Disabilities Act. No person in the United States shall on the ground
of race, color, sex, disability, religion, or national origin be excluded from participation in, be denied
the benefits of, or be subjected to discrimination under any program or activity funded in whole or in
part with funds available under this title.
Page 3 of 11 Pages
6. INDEMNIFICATION:
o
o
Subgrantee agrees and binds itself and its successors and assigns to indemnify, keep and h01d the City
and its officers, employees, agents, volunteers and representatives free and harmless from any liability
on account of any injury or damage of any type to any person or property growing out of or directly
or indirectly resulting from any act or omission of Subgrantee including: (a) Subgrantee use of the
streets or sidewalks of the City or other public property; (b) the performance under this Agreement;
(c) the exercise of any right or privilege granted by or under this Agreement; or (d) the failure, refusal
or neglect of Subgrantee to perform any duty imposed upon or assumed by Subgrantee by or under
this Agreement. In the event that any suit or proceeding shall be brought against the City or any of
its officers, employees, agents, volunteers or representatives at law or in equity, either independently
or jointly with Subgrantee on account of an alleged act of omission by the Subgrantee, in whole or in
part, Subgrantee upon notice given to it by the City or any of its officers, employees, agents,
volunteers or representatives, will pay all costs of defending the City or any of its officers, employees,
agents, volunteers or representatives in any such action or other proceeding. In the event of any
settlement or any final judgement being awarded against the City or any of its officers, employees,
agents, volunteers or representatives, as a result of an alleged act or omission by the Subgrantee, in
whole or in part, either independently or jointly with Subgrantee then Subgrantee will pay such
settlement or judgement in full or will comply with such decree, pay all costs and expenses of
whatsoever nature and hold the City or any of its officers, employees, agents, volunteers or
representatives harmless therefrom.
COMPLIANCE WITH FEDERAL REGULATIONS:
The Subgrantee agrees to abide by the HUD conditions for CDBG programs and all other applicable
federal regulations relating to specific programs performed hereunder.
UNIFORM ADMINISTRATIVE REQUIREMENTS:
The Subgrantee shall comply with the requirements and standards of OMB Circular No. A- 110,
"Uniform Administrative Requirements..."; and OMB Circular No. A- 122, "Cost Principles for Non-
Profit Organizations.
ANNUAL AUDIT:
As an entity receiving less than $300,000 in federal funding from the Grantee, the Subgrantee shall
not be required by the Grantee to undergo an annual independent audit of the CDBG expenditures
under this Agreement. Furthermore, no expenditures with respect to any such audit undertaken by the
Subgrantee's own initiative shall be chargeable to the funds under this Agreement.
10. PROGRAM INCOME:
"Program income" means gross income received by the Grantee or Subgrantee directly generated from
the use of CDBG funds. Program income from any and all sources shall be submitted to the City
within five (5) days of its receipt by the Subgrantee. No program income is expected.
11. RECORDS AND REPORTS:
Page 4 of 11 Pages
The Subgrantee shall maintain full and accurate records with respect to all matters covered under this
Agreement. All records pertaining to this Agreement and the services performed pursuant to it, shall
be retained for a period of four (4) years after the expiration date of this Agreement or its amendments.
Appropriate City and/or HUD personnel shall have free access to those records during the Agreement
duration and the following three-year time period.
The Subgrantee shall submit monthly the following reports to the Grantee's Office of Grants
Compliance: a description of project activities and accomplishment for activity I. listed below, the
CDBG Monthly Report (Attachment 4) and a completed Creation/Retention of Jobs Report
(Attachment 5) for activities II. and III. The reports are due no later than the 15th of the following
month. Such reports shall consist of a narrative of accomplishments to date, a financial report of
revenues, expenses and program income, and an accounting of program beneficiaries, including their
racial and ethnic characteristics. The Subgrantee agrees to submit any other reports as requested by
the Grantee. The following represents the documentation required for the different types of activities,
as indicated on the CDBG Flowchart (Attachment 6), which may vary throughout the life of this
agreement, to be carded out by the Subgrantee:
a. 20% Poverty Area - Location and Services
To receive credit for jobs as a result of a business newly locating or expanding in and primarily
providing services to residents of a City Census Tract having a poverty rate of at least 20%,
documentation shall include:
(1) Verification that the address at which the business is locating or expanding is within a City
Census Tract having a poverty rate of at least 20% (30% if any portion of the of the Central
Business District is included in the Census Tract); and
(2) Verification that the services to be provided by the business primarily to the residents of the
Census Tract.
b. Creation/Retention of 51% Low/Mod Jobs
(1) To receive credit that at least 51% of the jobs created will be available to low- and moderate-
income persons, documentation for each assisted business shall include:
(a) A copy of a written agreement containing
A commitment by the business that it will make at least 51% of the jobs available to
low- and moderate- income persons and will provide training for any of those jobs
requiring special skills or educations,
ii.
A listing by job title of the permanent jobs to be created indicating which jobs will be
available to low- and moderate- income persons, which jobs require special skills or
education, and which jobs are part-time, if any, and
iii. A description of actions to be taken by the Subgrantee and business to ensure that low-
and moderate- income persons receive first consideration for those jobs; and
Page 5 of 11 Pages
(b)
A listing by job title of the permanent jobs filled, which jobs of those were available to
Iow- and moderate-income persons, and a description of how first consideration was given
to such persons for those jobs. The description shall include what hiring process was used;
which low- and moderate- income persons were interviewed for a particular job; and
which low- and moderate- income persons were hired.
(2) To receive credit that at least 51% of the jobs will be held by low- and moderate- income
persons, documentation for each assisted business shall include:
(a) A copy of a written agreement containing:
i. A commitment by the business that at least 51% of the jobs, on a full-time equivalent
basis, will be held by low- and moderate- income persons; and
ii. A listing by job title of the permanent jobs to be created, identifying which are part-
time, if any;
(b) A listing by job titles of the permanent jobs filled and which jobs were initially held by
low- and moderate- income persons; and
(c) For each such low- and moderate- income person hired; the size and annual income of the
person's family prior to the person being hired for the job.
(3) To receive credit that the program benefitted low- and moderate- income persons based on the
retention of jobs, documentation for each assisted business shall include:
(a) Evidence that in the absence of CDBG assistance jobs would be lost;
(b)
For each business assisted, a listing by job title of permanent jobs retained, indicating
which of those jobs are part-time and (where it is known) which are held by low- and
moderate- income persons at the time the CDBG assistance is provided. Where applicable,
identification of any of the retained jobs (other than those known to be held by low- and
moderate- income persons) which are projected to become available to low- and moderate-
income persons through job turnover within two years of the time CDBG assistance is
provided. Information upon which the job turnover projections were based shall also be
included in the record;
(c) For each retained job claimed to be held by a low- and moderate- income persons,
information on the size and annual income of the person's family;
(d)
For jobs claimed to be available to Iow- and moderate- income persons based on tumover,
a description covering the items required for"available to" jobs paragraph of this section;
and
(e)
Where jobs were claimed to be available to low- and moderate- income persons through
turnover, a listing of each job which has turned over to date, indicating which of those jobs
were either taken by, or available to, low- and moderate- income persons. For jobs made
available, a description of how first consideration was given to such persons for those jobs
Page 6 of 11 Pages
shall also be included in the record.
c. Low-Mod-Owned Microenterprise
To receive credit for jobs as a result of a newly-created low-mod-owned microenterprise,
documentation shall include:
(1) Verification of no more than 5 employees in the enterprise, including the owner(s); and
(2) Verification that, at the time that the CDBG assistance is being provided, the family income
of the owner or owners does exceed the low-mod limit.
12. CONFLICT OF INTEREST:
No employee, agent, consultant, officer or appointed official of the Subgrantee, who is in a position
to participate in a decision-making process or gain inside information with regard to any CDBG
activity, may obtain a personal or financial interest in any contract, subcontract or agreement with
respect thereto, or in the proceeds thereunder, either for themselves, their family or business
associates, during their tenure or for one (1) year thereafter.
13. SUSPENSION AND TERMINATION:
In the event the Subgrantee materially fails to comply with any term of the Agreement, the Grantee
may suspend or terminate, in whole or in part, this Agreement or take other remedial action in
accordance with 24 CFR 85.43. The Agreement may be terminated for convenience in accordance
with 24 CFR 85.44, which provides latitudes for the Subgrantee to initiate such actions.
Funding to be made available by the Grantee under this Agreement is contingent upon necessary
appropriations by the U.S. Congress. In the event that sufficient funds are not appropriated, at the sole
discretion of the Grantee, this Agreement may be terminated in whole or in part.
14. REVERSION OF ASSETS:
Upon expiration of this agreement, or amendments thereto, the Subgrantee shall transfer to the City
any CDBG funds or program income on hand at the time of expiration, or received after such
expiration, and any accounts receivable attributable to the use of CDBG funds.
15. THIRD-PARTY CONTRACTS:
The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee. Further,
notwithstanding its designation of any third party or parties for the undertaking of all or any part of
the program with respect to which assistance is being provided, the Subgrantee shall remain fully
obligated under the provisions of this Agreement. Any third party shall comply with all applicable
requirements of this Agreement.
16. ANTI-LOBBYING:
To the best of the Subgrantee's knowledge and belief, no federal appropriated funds have been paid
Page 7 of 11 Pages
or will be paid, by or on behalf of it, to any persons for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an office or employee of Congress, or an
employee of a Member of congress in connections with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement. If any funds other than Federal funds have been paid
or will be paid to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this agreement, the Subgrantee will complete and submit Standard Form-
LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
17. ENTIRE AGREEMENT:
This Agreement, including all of its Exhibits, represents the entire agreement between the parties and
this Agreement shall not be modified, amended, altered or changed, except by written agreement
executed by the parties.
18. GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
hereinabove written:
ATTEST:
FOR THE GRANTEE:
By By.
Mary F. Parker, City Clerk
City Manager/Deputy City Manager
ATTEST:
FOR THE SUBGRANTEE:
By By
Robert Lawson, Chairman the Board
Roanoke Regional Chamber of Commerce
Beth Doughty, President
Roanoke Regional Chamber of Commerce
APPROVED AS TO CDBG ELIGIBILITY
APPROVED AS TO FORM
Office of Grants Compliance
Assistant City Attomey
Page 8 of 11 Pages
APPROVED AS TO EXECUTION
APPROPRIATION AND FUNDS REQUIRED
FOR THIS CONTRACT CERTIFIED
Assistant City Attomey
Director of Finance
Date
035-G00-0030-5021
Account No. 035-G01-0130-5021
$19,660
$105,340
Page 9 of 11 Pages
Attachment 1
Other Federal Requirements
Page 10 of 11 Pages
Additional Attachments
Attachment 2 --
Attachment 3 --
Attachment 4 --
Attachment 5 --
Attachment 6 --
City of Roanoke Census Tracts with 20% or Higher
Poverty Rates
City of Roanoke Census Tracts with 51% or more
Low/Mod Income Populations
CDBG Monthly Report
Creation/Retention of Jobs Report
CDBG Flowchart
Page 11 of 11 Pages
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #60-70-188-236-237
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34980-080700 authorizing continued participation
by the City of Roanoke in Project Impact as a regional initiative for the purpose of building
a disaster resistant community. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
Randolph M. Smith, City Manager, P. O. Box 869, Salem, Virginia 24153
Elmer C. Hodge, Administrator, Roanoke County, 5204 Bernard Drive, S. W.,
Roanoke, Virginia 24018
B. Clayton Goodman, III, Town Manager, P. O. Box 338, Vinton, Virginia 24179
James D. Grisso, Director of Finance
Wanda Reed, Emergency Services Coordinator
H:'u~gcnda0ff~A. ug.7.amcnd.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34980-080700.
A RESOLUTION authorizing the City's continued participation in Project Impact
as a regional initiative for the purpose of building a disaster resistant community.
WHEREAS, City Council realizes the Roanoke Valley's vulnerability to hazards such
as flooding, high winds, ice and snow, forest fires, drought and other emergency events and
agrees that loss of life and property associated with these hazards are unacceptable; and
WHEREAS, City Council endorses community and regional partnerships in hazard
mitigation and believes that measures can be taken to reduce future losses by building a
strong program of prevention.
THEREFORE, BE IT RESOLVED by the City Council of the City of Roanoke that
this Council endorses the City's continued participation in Project Impact as a regional
initiative along with the City of Salem, Roanoke County, and the Town of Vinton.
ATTEST:
City Clerk.
H:XMEASURES~r-projectimp~ct
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #60-70-188-236-237
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34979-080700 amending and reordaining certain
sections of the 2000-2001 General Fund Appropriations, providing for transfer of
$16,590.00 in connection with continued participation in Project Impact as a regional
initiative for the purpose of building a disaster resistant community. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
Dadene L. Burcham, City Manager
Wanda Reed, Emergency Services Coordinator
H:k,~.gcnda00~,.ug.7.amend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 34979-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Public Safety $ 44,332,271
Emergency Management Services (1) ........................... 169,606
Nondepartmental $ 63,252,368
Contingency (2) ............................................ 399,154
1 ) Fees for Professional
Services (001-310-3520-2010) $ 16,590
2) Contingency (001-300-9410-2199) (16,590)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August 7, 2000
'00 JUl. 25 °4.'~.0
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Funding for Project Impact
Background:
In December 1999, the Federal Emergency Management Agency provided a $500,000
Project Impact grant to help the Cities of Roanoke and Salem, Roanoke County and the
Town of Vinton to become disaster resistant. During the past 18 months, an additional
$484,535 in direct and in-kind donations have been provided by the four jurisdictions,
the Virginia Department of Emergency Management and 89 business and community
partners in the Roanoke Valley. In addition, 150 volunteers are working with Project
Impact to develop short and long term strategic plans. Projects include community
awareness programs, a map identifying hazards in the valley, elevation certificates,
improvements in stormwater management programs, land use recommendations and
emergency planning for businesses, just to name a few. The two-year grant ends
December 2000.
Considerations:
Continuation of this program not only protects the economic stability of the Roanoke
Valley but will improve opportunities for future grants in the areas of regional
stormwater management, Geographic Information Systems (GIS), environment, public
awareness and emergency response as wall as help to reduce flood insurance
premiums for citizens and businesses.
The total cost for this program for the six month period January 1 - June 30, 2001 is
$35,000. Cost per jurisdiction is pro-rated based on population, the City's share being
$16,590. The City's participation would be subject to participation by Roanoke County,
Salem and Vinton.
Recommended Actions(s):
Adopt a resolution endorsing the City's participation in Project Impact as a
regional initiative.
Honorable Mayor and Members of City Council
August 7, 2000
Page 2
C;
Transfer funding in the amount of $16,590 from General Fund Contingency
(001-300-9410-2199) to Emergency Management - Fees for Professional
Services (001-310-3520-2010).
City Manager
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
#OO--49
CITY OF R OANOK
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #236-296
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34981-080700 authorizing execution of a subgrant
agreement and any necessary amendments thereto with West End Center, Incorporated,
for acquisition of a structure located at 1210 Patterson Avenue, S. W., to expand the
Center's services as a neighborhood outreach program. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
West End.Center, Incorporated, P. O. Box 4562, Roanoke, Virginia 24018
James D. Grisso, Director of Finance
Frank L. Baratta, Grants Monitor, Office of Grants Compliance
H:'~gcnda00~Aug.7.amend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34981-080700.
A RESOLUTION authorizing the execution of a subgrant agreement and any necessary
amendments thereto with West End Center, Inc., for the acquisition of a structure located at 1210
Patterson Avenue, S.W., to expand the Center's services as a neighborhood outreach program, a
Community Development Block Grant program.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized, for an on behalf of the
City, to execute and attest, respectively, a subgrant agreement with West End Center, Inc., and any
necessary amendments thereto, within the limits of funds set forth and for the purposes specified in
the City Manager's report to this Council dated August 7, 2000.
2. The form of the agreement and any necessary amendments shall be in a form
approved by the City Attorney.
ATTEST:
City Clerk.
H:XRESkR-CDBG-WestEndCenter-Expansion-7-18-00
Roanoke City Council
Regular Agenda Report
August 7, 2000
Honorable Ralph Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Authorize Execution of 2000/2001 Community Development Block
Grant (CDBG) Agreement with West End Center, Inc. (Center)
Background:
The City of Roanoke receives entitlement grants each year under the Community Development
Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs of the U.S.
Department of Housing and Urban Development (HUD). HUD approval of the City's FY 2000-
2001 CDBG Application is forthcoming. The letter of approval is pending the routine
Congressional release process. Since 1979, the Center has been serving as a support system
to children and their families by providing a comprehensive neighborhood outreach program.
Currently, the enrollment is 170 youth, with a waiting list of 70. In order to expand its services, the
Center has submitted proposals, and funds have been appropriated totaling $185,000.00, for the
purchase of a structure at 1210 Patterson Avenue, SW.
Considerations:
As this is a voluntary sale by the owners of 1210 Patterson Avenue, SW, relocation cost is not an
issue. The agreed upon purchase price is $185,000.00. Therefore, in order for the Center to
acquire this property, and for the disbursement of grant funds, an agreement with the Center is
necessary. Total contract amount will be $185,000.00 and is available as follows:
$100,000 035-097-9741-5289
$85,000 035-G01-0137-5289
West End Center-Master Expansion
West End Center-Master Expansion
Recommended Action:
Authorize the City Manager to execute a CDBG Subgrant Agreement with the Center, approved
as to form by the City Attorney, similar in content to Attachment 1.
Attachment: 1
Respectfully submitted,
City Manager
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Charles A. Harlow, Grants Specialist
Report # 00-50
AGREEMENT
Attachment 1
THIS AGREEMENT is made and entered into this
between the following parties:
day of August 2000, by and
The Grantee -
City of Roanoke, Virginia
215 Church Avenue, SW
Roanoke, Virginia 24011
and the Subgrantee -
West End Center, Inc.
P. O. Box 4562
Roanoke, Virginia 24016
WITNESSETH:
WHEREAS, the West End Center, Inc., located at 1226 Patterson Avenue, SW provides
needed services to Iow and moderate income youth in the Hurt Park and Mountain View
neighborhood of the City of Roanoke;
WHEREAS, the West End Center, Inc. desires to acquire additional building space in the
same neighborhood to be used for activities and indoor play space for additional youth;
WHEREAS, the Roanoke City Council has authorized as a part of the City's Community
Development Block Grant ("CDBG") program the grant of funds to the West End Center, Inc.
toward the purchase of a building located at 1210 Patterson Avenue, SW, and Council has, by
Resolution No.~ -080700, adopted August 7, 2000, authorized the execution of this grant
agreement; and
WHEREAS, the United States Department of Housing and Urban Development ("HUD")
has declared the use of CDBG funds for this purpose to be an eligible activity if carried out in
accordance with applicable federal, state, and local statutes and regulations.
NOW, THEREFORE, the Grantee and Subgrantee do mutually agree to:
1. SCOPE OF SERVICES:
The Grantee shall provide to the Subgrantee a grant in the amount of $185,000 in
Community Development Block Grant (CDBG) funds for the purpose of purchasing a building
located at 1210 Patterson Avenue, SW. The property is to be renovated with funds raised by
the Subgrantee, and used to provide activities for the youth of the Hurt Park and Mountain
View neighborhoods.
West End Center, Inc. agrees that it will complete the renovation of the property, which will
include parking and indoor play space to serve additional Iow to moderate income youth on
or before June 30, 2005. This will result in approximately 4,000 square feet of indoor space
c\agreement\westend
in the building located at 1210 Patterson Avenue, SW. The total investment for the
acquisition and renovation of the property, including the grant made pursuant to this
Agreement, shall be approximately $600,000.
2. TIME OF PERFORMANCE:
Draw down of funds under this Agreement may be made during the period of July 1,2000
through June 30, 2001. Obligation of the Subgrantee to use the property at 1210 Patterson
Avenue SW to benefit Iow and moderate income persons shall continue until June 30, 2006.
BUDGET:
The total budget for this project will be $600,000. Funding sources for this project are as
follows:
City of Roanoke FY 1999/2000 CDBG Grant
City of Roanoke FY 2000/2001 CDBG Grant
West End Center's match (estimated renovation cost)
Total
$100,000
$ 85,OOO
$415,000
$600,000
4. PROPOSED PAYMENT SCHEDULE AND PROCEDURES:
Request for payment will be submitted to the Office of Grants Compliance, accompanied by
an attorney's settlement statement indicating acquisition price for the building at 1210
Patterson Avenue SW. Payment will be made to the Subgrantee, based on the settlement
statement within ten (10) working days from date of receipt, provided all compliance issues
are met.
INDEMNIFICATION:
Subgrantee agrees and binds itself and its successors and assigns to indemnify, keep and
hold the City and its officers, employees, agents, volunteers and representatives free and
harmless from any liability on account of any injury or damage of any type to any person or
property growing out of or directly or indirectly resulting from any act or omission of
Subgrantee including: (a) Subgrantee use of the streets or sidewalks of the City or other
public property; (b) the performance under this Agreement; (c) the exercise of any right or
privilege granted by or under this Agreement; or (d) the failure, refusal or neglect of
Subgrantee to perform any duty imposed upon or assumed by Subgrantee by or under this
Agreement. In the event that any suit or proceeding shall be brought against the City or any
of its officers, employees, agents, volunteers or representatives at law or in equity, either
independently or jointly with Subgrantee on account thereof, Subgrantee upon notice given
to it by the City or any of its officers, employees, agents, volunteers or representatives, will
pay all costs of defending the City or any of its officers, employees, agents, volunteers or
representatives in any such action or other proceeding. In the event of any settlement or any
final judgement being awarded against the City or any or its officers, employees, agents,
volunteers or representatives, either independently or jointly with Subgrantee then
Subgrantee will pay such settlement or judgement in full or will comply with such decree, pay
all costs and expenses of whatsoever nature and hold the City or any of its officers,
employees, agents, volunteers or representatives harmless therefrom.
c\agreement\westend 3
6. COMPLIANCE WITH FEDERAL REGULATIONS:
The Subgrantee agrees to abide by the HUD conditions for CDBG programs as set forth in
Attachment A and all other applicable federal regulations relating to specific programs
performed hereunder.
7. UNIFORM ADMINISTRATIVE REQUIREMENTS:
The Subgrantee shall comply with the requirements and standards of OMB Circular No.
A-122, "Cost Principles for Non Profit Organizations" and with OMB Circular No. A-110.
PROGRAM INCOME:
"Program income" means gross income received by the Grantee or Subgrantee directly
generated from the use of CDBG funds. Program income, if any, from sale of this property
or other sources, shall be submitted to the City within ten (10) days of its receipt by the
Subgrantee. Program income does not include proceeds from fund raising activities carried
out by the Subgrantee. No program income is anticipated.
RECORDS AND REPORTS:
The Subgrantee shall maintain full and accurate records with respect to all matters covered
under this Agreement. All records pertaining to this Agreement and the services performed
pursuant to it, shall be retained for a period of four (4) years after the expiration date of this
Agreement or its amendments. Appropriate City and/or HUD personnel shall have free
access to those records during the Agreement duration and the following four-year time
period.
The Subgrantee shall submit quarterly reports to the Grantee's Office of Grants Compliance.
Such reports shall consist of a narrative of accomplishments to date and a direct beneficiary
report.
10. CONFLICT OF INTEREST:
No employee, agent, consultant, officer or appointed official of the Subgrantee, who is in a
position to participate in a decision-making process or gain inside information with regard to
any CDBG activity, may obtain a personal or financial interest in any contract, subcontract
or agreement with respect thereto, or in the proceeds thereunder, either for themselves, their
family or business associates, during their tenure or for one (1) year thereafter.
11. SUSPENSION AND TERMINATION:
Suspension or termination may occur if the Subgrantee materially fails to comply with any
term of this award, and the award may be terminated for convenience by the Grantee or
Subgrantee upon written notification to the awarding agency (HUD), setting forth the reasons
for such termination, the effective date, and in the case of partial termination, the portion to
be terminated.
12. REVERSION OF ASSETS:
Upon expiration of this agreement, including any amendments thereto, the Subgrantee shall
transfer to the city any CDBG funds or program income on hand at the time of expiration and
c~agreement\westend 4
any accounts receivable attributable to the use of CDBG funds.
A condition of this Agreement, and an obligation of the Subgrantee, shall be to ensure that
the subject property referenced in paragraph No. 1 shall be used to benefit Iow and moderate
income persons as defined by HUD, for a period of five (5) years after completion of this
agreement as referenced in paragraph No. 2. or June 30, 2006, whichever is longer. If the
property changes ownership during that time, the benefit to Iow and moderate income
persons must be required and specified by deed restrictions. If the property is sold prior to
June 30, 2006, and is not used to benefit Iow and moderate income persons, a pro rata share
of the current fair market value of the property must be returned to the Grantee as prescribed
in 24 CFR 570.503(b)(8)(ii).
13. SECTION 504:
The Subgrantee agrees to comply with any federal regulation issued pursuant to compliance
with the Section 504 of the Rehabilitation Act of 1973, as amended which prohibits
discrimination against the disabled in any federal assisted program.
14. THIRD-PARTY CONTRACTS:
The Grantee shall not be obligated or liable hereunder to any party other than the
Subgrantee.
15. AMENDMENTS:
The Grantee, from time to time, may require changes in the obligations of the Subgrantee
hereunder, or its City Council may appropriate further funds for the West End Center project.
In such event or events, such changes which are mutually agreed upon by and between the
Subgrantee and grantee shall be incorporated in written amendment to this Agreement.
16. GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and
year hereinabove written:
ATTEST:
CITY Of ROANOKE
Mary F. Parker, City Clerk
By
City Manager/Assistant City Manager
ATTEST:
WEST END CENTER, INC.
By
President, Board of Directors
5
Approved as to form
Appropriation of Funds Required for
this Agreement Certified
City Attorney/Assistant City Attorney
Date:
Account Nos.:
035-097-9741-5289 ($100,000)
035-G01-0137-5289 ($85,000)
Approved as to CDBG eligibility
Approved as to execution
Grants Specialist
City Attorney/Assistant City Attorney
6
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 11,2000
File #207-533
Leo J. Bevon, Director
Virginia Department of Rail
and Public Transportation
;1401 E. Broad Street
Richmond, Virginia 23219
Talfourd H. Kemper, Attorney
Woods, Rogers and Hazelgrove
10 S. Jefferson Street, Suite1400
P. O. Box 14125
Roanoke, Virginia 24038-4125
Gentlemen:
I am enclosing copy of Resolution No. 34982-080700 supporting the application of Moore's
Lumber and Building Suppliers, Inc., to the Commonwealth of Virginia, Department of Rail
and Public Transportation, for Industrial Access Railroad Track Funds, in the amount of
$120,000.00, in connection with locating commercial, business or industrial operations in
the City of Roanoke. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enc.
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Melinda J. Payne, Acting Director, Economic Development
H:~kgenda00'~August 7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI&
The 7th day of August, 2000.
No. 34982-080700.
A RESOLUTION supporting Moore's Lumber & Building Suppliers, Inc's., application
to the Commonwealth of Virginia's Department of Rail and Public Transportation for Industrial
Access Railroad Track Funds.
WHEREAS, Moore's Lumber & Building Suppliers, Inc., has expressed its intent and desire
to Roanoke City Council to locate its commercial, business or industrial operations in the City of
Roanoke; and
WHEREAS, Moore's Lumber & Building Suppliers, Inc. and its operation will require rail
access, and the officials of Moore's Lumber & Building Suppliers, Inc. have reported to the City their
intent to apply for Industrial Access Railroad Track Funds from the Commonwealth of V'rrginia's
Department of Rail and Public Transportation in the amount of $120,000; and
WHEREAS, Moore's Lumber & Building Suppliers, Inc. has requested that Roanoke City
Council provide a resolution supporting its application for said funds which are administered by the
Virginia Department of Rail and Public TransportatiorL
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. City Council hereby endorses and supports the application of Moore's Lumber &
Building Suppliers, Inc. for $120,000 in Industrial Access Railroad Track Funds.
2. The City Clerk is directed to forward attested copies of this Resolution to the
Commonwealth of Virginia's Department of Rail and Public Transportation and to Moore's Lumber
& Building Suppliers, Inc.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report 'C,O ~' .... !¥i~ '~
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Railroad Industrial Access for Moore's Lumber & Building Suppliers, Inc.
Background:
Moore's Lumber & Building Suppliers, Inc., currently operates a retail outlet at 2823
Franklin Road in Southwest Roanoke. Moore's is closing that store and plans to
renovate an existing building at 3488 Aerial Way Drive (the former Napa Auto Parts)
that will become its primary business outlet. This location is within the City's Enterprise
Zone Two.
The company primarily supplies lumber, millwork, hardware and cabinetry to the
professional single family homebuilder and grosses about $13 million in annual sales.
As a distributor of lumber, plywood and drywall, Moore's relies on railroad transportation
to deliver those products to its customer outlets. The estimated annual number of rail
carloads to this location is 75.
The site on Aerial Way Drive does not have existing rail service. Moore's has applied to
the Department of Rail and Public Transportation for funds in the amount of $120,000 to
offset the cost of laying 932 feet of track. The total cost is estimated at $175,000 and is
Moore's responsibility.
The General Assembly established the Industrial Access Railroad Tracks Program in
1995 to provide funding as an incentive to encourage industrial or commercial
development in Virginia. It is not intended to fund projects that will not have a significant
economic impact.
As a part of Moore's application to the Department of Rail and Public Transportation,
the local governing body is required to adopt a resolution in support of Moore's
application for Industrial Access Railroad Track Funds. The City has no financial
obligations to this project. A resolution has been prepared and is attached.
Moore's
August 7, 2000
Page 2
Recommended Action(s):
City Council adopt the attached resolution in support of Moore's application for Industrial
Access Railroad Track Funds.
Respectfully submitted,
City Manager
CC:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
#00-51
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #60-207-450
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34984-080700 authorizing the proper City officials
to execute a Performance Agreement among the City of Roanoke, the Industrial
Development Authority of the City of Roanoke, Virginia, and Precision Technology USA,
Incorporated, that provides for Precision to make an investment in equipment to be used
at Precision's facility in the City of Roanoke and to provide jobs at that facility, that the City
will make an appropriation of up to $95,000.00 to the Authority, all for the purpose of
promoting economic development in order to fund the grants that the Authority intends to
make to Precision, and that the City will provide certain public improvements in the vicinity
of Precision's facility. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
H:'ukgenda00X, Aug.7.amend.wpd
Darlene L. Burcham
Page 2
August14,2000
pc:
Lynn D. Avis, Chairman, Industrial Development Authority, 521 Rutherford Avenue,
N. E., Roanoke, Virginia 24016
Precision Technology USA, Incorporated, P. O. Box 13326, Roanoke, Virginia
24033
James D. Grisso, Director of Finance
Melinda J. Payne, Acting Director, Department of Economic Development
Frank L. Baratta, Grants Monitor, Office of Grants Compliance
H:XAgenda00~ugust 7.wpd
IN THECOUNC]LOF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 34984-080700.
AN ORDINANCE authorizing the proper City officials to execute a Performance Agreement
among the City of Roanoke (City), the Industrial Development Authority of the City of Roanoke,
Virginia (Authority), and Precision Technology USA, Inc. (Precision) that provides for Precision to
make an investment in equipment to be used at Preeision's facility in the City and to provide jobs at
that facility; that the City will make an appropriation of up to $95,000 to the Authority, all for the
purpose of promoting economic development in order to fund the grants that the Authority intends
to make to Precision; that the City will provide certain public improvements in the vicinity of
Preeision's facility; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are authorized on a behalf the City to execute
and attest, respectively, a Performance A~eement among the City, the Authority, and Precision, upon
certain terms and conditions as set forth in the report to this Council dated August 7, 2000. The
Performance Agreement is to be in a form approved by the City Attorney, and will provide that
Precision will make an investment in equipment at Preeision's facility in the City and will provide or
create new permanent, full-time job positions at Precision's facility over a certain period of time, and
for the provision by the City of certain public improvements in the vicinity of Preeision's facility, as
more fully set forth in the said report. The Performance Agreement will be substantially similar to
the one attached to the above mentioned report.
2. The City shall appropriate an amount up to $95,000 to the Authority for the purposes
of providing economic development in the City and the Roanoke Valley in order to fund the grants
that the Authority intends to make to Precision and the City will appropriate or provide for an
additional amount of up to $15,000 for the public improvements mentioned above, upon certain terms
and conditions, all as more fully set forth in the aforementioned report.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #60-207-450
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34983-080700 amending and reordaining certain
sections of the 2000-2001 Capital Projects Fund Appropriations, providing for transfer of
$110,000.00, in connection with execution of a Performance Agreement among the City
of Roanoke, the Industrial Development Authority of the City of Roanoke, and Precision
Technology USA, Incorporated, relating to a grant to promote economic development. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
Darlene L. Burcham, City Manager
Melinda J. Payne, Acting Director, Department of Economic Development
Frank L. Baratta, Grants Monitor, Office of Grants Compliance
H :X~.gcnda00XAug.7 .amend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 34983-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Economic Development
Precision Technology USA, Inc (1) ...........................
Fund Balance
Unreserved Fund Balance (2) ...............................
1) Appropriated from
General Revenue (008-310-9685-9003) $ 110,000
2) Unreserved
Fund Balance (008-3325) (110,000)
$ 20,634,441
110,000
$ 4,096,753
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Precision Technology USA, Inc.
Precision Technology USA, Inc. has requested the City's assistance with a commercial
facility located in the old Tultex building on Glade View Drive. Precision Technology will
design and manufacture mechanical power transmission and positioning equipment,
including, among other things, gear boxes, ball screws, trapezoidal screws, planetary roller
screws and linear actuators.
Precision Technology USA, Inc. has agreed to enter into a Performance Agreement
with the City and the Industrial Development Authority. Under the agreement, Precision
Technology USA, Inc. is required to invest $2.2 million over a six-year period on
equipment installed and used at the above facility located in the City of Roanoke. A
total of 112 permanently staffed full-time positions will be established at the above
facility within six years from the date of the agreement.
In return, the City of Roanoke will provide $75,000 toward Precision's purchase of new
equipment through a grant from the Industrial Development Authority (IDA); up to
$15,000 in improvements to the public rights-of-way leading to the facility and up to
$20,000 in job grants, The job grants would consist of $500 per job for newly hired City
residents, over a period of five years from the date of the agreement with the
requirement that the employee would have to remain in the job position for at least one
year before a job grant could be requested.
Recommended Actions(s)
City Council authorize the City Manager to sign a Performance Agreement with the IDA
and Precision Technology USA, Inc. substantially similar to the one attached and any
other related documents and appropriate funding in the amount of $110,000 from
undesignated capital funds to an account to be established by the Director of Finance.
Respectfully submitted,
City Manager
DSA:gr
attachment
cc: James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Diane S. Akers, Acting Director of Economic Development
00-52
PERFORMANCE AGREEMENT
This Performance Agreement (Agreement) is dated this day of ,2000, by and
between the City of Roanoke, Virginia, a municipal corporation organized and existing under the laws
of the Commonwealth of Virginia (City), the Industrial Development Authority of the City of
Roanoke, Virginia, an industrial development authority organized and existing under the laws of the
Commonwealth of Virginia (IDA or Authority), and Precision Technology USA, Inc. (Precision).
WITNESSETH:
WHEREAS, the City has determined that it will make an appropriation of money to the IDA for the
purposes of promoting economic development within the City and the Roanoke Valley; and
WHEREAS, the IDA, based upon the application and undertakings of Precision, has determined to
make a grant to Precision to promote economic development in the City and the Roanoke Valley; and
WHEREAS, Precision has made certain representations as to its commitment to economic
development which will be made in consideration of the commitment of the IDA to make the grant
to Precision; and
WHEREAS, Precision has leased certain real property and a building located at 225 Glade View
Drive within the City of Roanoke (Facility) to establish Precision's North American headquarters and
conduct manufacturing, design, and distribution activities fi.om such Facility; and
WHEREAS, the City and the IDA wish to encourage Precision's economic investment within the
City; and
WHEREAS, the City has agreed that it will provide certain improvements to the public rights-of-way
in the area of the Facility, as well as make an appropriation to the IDA in an amount up to $75,000
conditioned upon certain undertakings of Precision as set forth in this Agreement, all for the purposes
of promoting economic development in the City and the Roanoke Valley; and
WHEREAS, the City has agreed to make an appropriation to the IDA of up to $20,000 for Job
Grants which the IDA may make available to Precision under the terms set forth in this Agreement.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the
parties hereto mutually agree as follows:
SECTION 1. APPROPRIATION AMOUNT.
The City will appropriate an amount up to $75,000 to the IDA for the purposes of promoting
economic development in the City and the Roanoke Valley in order to fund the economic
development grant that the IDA intends to make to Precision.
H:XAG~ T~hnoloffit Perfolln~ ASx~m~mt2
1
SECTION 2. 1DA ECONOMIC DEVELOPMENT GRANT,
The IDA will make an economic development grant to Precision of up to $75,000 in order to
reimburse Precision for the purchase of Eligible Equipment (as defined in Section 8 of this
Agreement) for the Facility within one year from the date of this Agreement provided that Precision
complies with the terms and provisions of this Agreement. The IDA's obligations to pay or provide
funds as provided in this Agreement shall extend for a period of only one year, except for the Job
Grants in Section 3, unless extended pursuant to agreement of the parties. The IDA's obligations
hereunder are not general obligations of the IDA, but are special obligations of the IDA limited to
those funds which are provided hereunder by the City and received by the IDA.
SECTION 3. JOB GRANTS.
The City will appropriate an amount up to a total of $20,000 to the IDA for the purposes of
promoting economic development in the City in order to fund the Job Grants the IDA may make to
Precision. Preeision's compliance with the terms of this Agreement is a condition precedent for any
Job Grants. For each City resident hired for one of the new permanently staffed full-time job
positions referred to in Section 5(C) of this Agreement that remains employed with Precision at the
Facility for 12 consecutive calendar months, Precision may request from the IDA a Job Grant in the
amount of $500, provided the total of all such Job Grants shah not exceed a total of $20,000.
Provided further that any requests for such Job Grants must be made to the IDA within 5 years from
the date of this Agreement and any requests for Job Grants after that period of time will not be
considered. Precision must furnish sufficient documentation to the IDA and the City to support any
requests for Job Grants and the request procedures referred to in Section 8 of this Agreement will
be followed except that Precision will not make any requests for Job Grants any more frequently than
once every six months. Furthermore, the term"City resident" shall mean a person who resides in the
City at a permanent City address according to his or her employment application to Precision.
SECTION 4. IMPROVEMENTS TO PUBLIC RIGHTS-OF-WAY.
The City has agreed that as part of the incentive package for Precision, the City will provide
improvements to the public rights-of-way in the area of the Facility which may include street trees
and enhanced lighting, provided that such improvements do not exceed the total sum of $15,000.
The City agrees that Precision may review and comment on the City's plans for such improvements,
but Precision agrees that the final decision and determination for any such improvements will be in
the sole discretion of the City. Such improvements will be made within 12 months fi.om the date of
this Agreement.
SECTION 5. PRECISION'S OBLIGATIONS.
Precision agrees and promises that in order to qualify to receive and retain the economic development
grant fi.om the IDA and the Job Grants, Precision will do the following:
Precision will spend at least $75,000 on the purchase of Eligible Equipment for the
Facility within 12 months fi.om the date of this Agreement. Such Eligible Equipment
2
will be for use at the Facility and appropriate for the activities conducted at the
Facility.
Precision will expend and/or invest a minimum of $2.2 million (which includes the
$75,000 mentioned in A above) on Eligible Equipment to be installed in and/or used
at the Facility within the City of Roanoke within a period of six (6) years from the
date of this Agreement. Precision will provide annual documentation to the IDA and
the City to document its annual expenditures for such Eligible Equipment.
Precision will create or provide a minimum of 112 new permanently staffed full-time
job positions (job positions) at the Facility located within the City of Roanoke within
six (6) years from the date of this Agreement. Precision will provide information to
the IDA and the City on an annual basis of its progress toward creating or providing
such job positions. Provided, however, any jobs that Precision has brought to or
provided within the City of Roanoke within the six months prior to the date of this
Agreement may be included in the total of 112 job positions mentioned herein and
provided that at the end of the six year time period Precision has at least a minimum
of 112 permanently staffed full-time job positions at the Facility located within the
City of Roanoke.
Precision agrees to obtain ail appropriate business licenses and/or other licenses or
permits required to operate within the City of Roanoke and to pay ail appropriate
taxes, levies, or charges as may be required by any applicable federal, state, or local
laws, ordinances, or regulations.
Precision agrees to comply with the terms and provisions contained in this Agreement
concerning any request it may make for a Job Grant from the IDA as mentioned in
Section 3 of this Agreement.
SECTION 6. PERFORMANCE.
Precision agrees that it must perform the obligations set forth above within the periods of time set
forth in this Agreement in order to qualify for the economic development grant and to maintain that
grant and not have to repay any of the grant funds. If Precision fails to comply with the obligations
set forth in this Agreement, Precision agrees to repay the grant funds in accordance with the
provisions of this A~eement.
SECTION 7. PAYMENT OF IDA'S FEES.
Precision and the City will pay on an equal basis the reasonable fees, costs, and expenses of the IDA
in connection with this matter, including the reasonable fees of the IDA's counsel, and Precision
agrees that Precision's share of such fees, costs, and expenses will not be paid from the grant funds.
H:~AGMI'SkPr~on T~haoto~y P~foml~n~ AS~n~t~ 3
SECTION 8. DISTRIBUTION OF GRANT FUNDS.
The IDA will make an economic development grant of up to a total of $75,000 available to Precision
on a periodic basis based upon written grant requests submitted by Precision to the IDA no more
frequently than once every thirty (30) days. Provided, however, all such requests by Precision must
be made to the IDA within twelve (12) months of the date of this Agreement and no requests made
at, er that date will be granted, unless such time is extended by agreement of the parties, except
requests for the Job Grants may be made as mentioned in Section 3. The IDA will make the grant
funds available to Precision on a reimbursement basis of eligible costs that Precision has actually spent
or incurred on the purchase of Eligible Equipment for use at the Facility. [By way of example only,
if Precision purchases Eligible Equipment for use at the Facility that totals $40,000 within 12 months
of the date of this Agreement, Precision could request $40,000 of grant funds upon presentation of
sufficient information and documentation to the IDA of such expenditures.] Precision shall provide
appropriate documentation to the reasonable satisfaction of the IDA and the City of such
expenditures or investment. The written grant request(s) from Precision to the IDA for the grant
funds will be in a form approved by the IDA's counsel and shall contain sufficient information to
allow the IDA to establish the amount that Precision has expended or incurred for the purchase of
Eligible Equipment in connection with the Facility. Eligible Equipment or costs shall mean and
include computers and other reasonable and necessary equipment needed for the Facility and for the
activities and operations of Precision at the Facility within the usual course of its business that are
subject to the City's machinery and tool tax and/or personal property tax. The IDA may disapprove
any request that does not comply with the requirements of this Agreement or require that a revised
request be submitted. At, er the IDA approves a request, the IDA will make a written request to the
City for the distribution to the IDA of that portion of the City's appropriation of funds. The IDA will
make any approved payments to Precision within the later of(i) 14 working days from approval of
the request or (ii) 5 working days from the date of receipt of the funds fi'om the City; provided,
however, that the IDA has no liability in the event the City delays processing the IDA's requisition.
SECTION 9. REPAYMENT OF GRANT FUNDS.
Precision agrees that to qualify for the economic development grant and to retain the grant funds it
must meet and comply with the obligations it has undertaken in this Agreement. If Precision fails to
comply with Precision's obligations set forth in this Agreement, Precision agrees to do the following:
Precision will repay to the IDA and the City a portion of the economic development
grant funds that it receives from the IDA under Section 8 hereinabove to be called the
"Reimbursement Amount" as determined herein. This Reimbursement Amount shall
equal a prorata portion of the economic development grant funds actually received by
Precision under Section 8 (Received Amount) in relation to the amount ofPrecision's
investment and number of job positions created during the six year period of time
from the date of this Agreement referred to in Section 5. This Reimbursement
Amount shall equal a prorata portion of the Received Amount with the
Reimbursement Amount being calculated by subtracting from the Received Amount
the result of multiplying the Received Amount by a fraction (expressed as a decimal
to four places). The numerator of such fraction shall be the product of the actual
investment made or caused to be made in Eligible Equipment by Precision as called
for by the terms of this Agreement times the actual number of job positions at the
Facility at the end of the time period referred to in this Agreement. The denominator
of such fraction shall be 246,400,000 (the product of $2.2 million times 112). Interest
at the rate of eight percent (8%) per year shall be added to the Reimbursement
Amount from the date such funds were received by Precision.
For example only, if by the required time, Precision has made an investment of only
$1,800,000.00 and has only 100 full-time job positions at the Facility, the
Reimbursement Amount would be computed as follows:
$75,000-
[$75,000 X (1,800,000 X 100) ]
....................................... $20,211.04 (Reimbursement
246,400,000 Amount plus
interest due to the
IDA and the City)
Provided, further, if Precision fails to expend or invest at least $75,000 in the'
purchase of Eligible Equipment within 12 months from the date of this Agreement,
Precision agrees to reimburse and pay back to the IDA and the City the full amount
of any economic development grant funds that it has received. By way of example
only, if Precision has requested and received $50,000 in grant money from the IDA
but has only expended or incurred $60,000 in Eligible Equipment costs within 12
months from the date of this Agreement, Precision will reimburse the IDA and the
City the entire $50,000 it has received in grant funds, together with interest at the rate
of 8% per year from the date such funds were received by Precision.
Any repayment of funds mentioned in this Agreement will be made by Precision
within thirty (30) days after Precision receives a written request for such funds from
the IDA and/or the City.
SECTION 10. RETURN OF GRANT FUNDS TO THE CITY.
Should Precision be required to pay back any of the funds to the IDA for failure to comply with the
requirements of this Agreement, the IDA agrees to return such funds to the City within 5 business
days of the IDA's receipt of such funds. Should Precision not require or be entitled to the entire
amount of the grant funds referred to in this Agreement, Precision will not request the balance of such
funds from the IDA and the IDA will not request such fimds from the City.
SECTION 11. REPORTS TO THE CITY.
Precision agrees to report to and provide the IDA and the City on an annual basis sufficient
information related to Precision's compliance with the conditions of this Performance Agreement and
to provide appropriate documentation to support such compliance and to allow the City and/or their
representative to inspect, audit, copy, or examine any books, documents, or other relevant material
in connection therewith upon written request by the IDA or the City. All such documents,
H:Xna~rsun~ T~i~o~ ~ ~ 5
information, or access shall be provided or made available within thirty (30) days of each anniversary
date of this Agreement or a written request from either the IDA or the City and shall be kept
confidential to the extent allowed by applicable law.
SECTION 12. INDEMNITY.
Precision agrees to indemnify, keep and hold the IDA, the City, their officers, directors, agents,
employees, representatives, and volunteers flee and harmless from any and all claims, causes of
action, damages or any liability of any type on account of any injury or damage to any persons or
property growing out of or directly or indirectly resulting or arising out of any actions, omissions, or
activities of Precision or its agents, employees or representatives arising out of or connected in any
way to any of the matters involved in this Agreement or its performance.
SECTION 13. COMPLIANCE wrrlt LAWS.
Precision agrees to comply with all applicable federal, state, and local laws and regulations.
SECTION 14. BROKER.
If any party is represented by a real estate or other broker in this transaction, that party shall be fully
responsible for any fee due such broker and shall hold the other parties harmless from any claims .for
any commission by such broker.
SECTION 15. COOPERATION.
Each party agrees to cooperate with the other in executing any documents necessary to carry out the
intent and purpose of this Agreement.
SECTION 16. SEVERABILITY.
If any term of this Agreement is found to be void or invalid, such invalidity shah not affect the
remaining terms of this Agreement, which shall continue in full force and effect. The parties intend
that the provisions of this Agreement be enforced to the fullest extent permitted by applicable law.
SECTION 17. AUTHORITY TO SIGN.
The persons who have executed this Agreement represent and warrant that they are duly authorized
to execute this Agreement in their representative capacities as indicated.
SECTION 18. COUNTERPART COPIES.
This Agreement may be eXecuted in any number of counterpart copies, each of which shall be deemed
an original, but ah of which together shall constitute a single instrument.
H: ~,G M T b"'~u~,'~i,~ ~ T~chnoloffir Peffoml~*:* ~ 6
SECTION 19. SUCCESSORS.
The terms, conditions, provisions and undertakings of this Agreement shall be binding upon and inure
to the benefit of each of the parties hereto and their respective successors and assigns.
SECTION 20. NONDISCRIMINATION.
Precision agrees not to discriminate on the basis of race, religion, color, sex, national origin, age,
disability, or any other basis prohibited by state law relating to discrimination in employmem in its
employment practices, contracting or provision of services in violation of any applicable laws.
SECTION 21. ASSIGNMENT.
Precision agrees not to assign or transfer any pan of this Agreemem without the prior written consem
of the IDA and the City, and any such assignment will not relieve Precision from any of its obligations
under this Agreement.
SECTION 22. FORUM SECTION AND CHOICE OF LAW.
By virtue of entering into this Agreement, Precision agrees and submits itself to a court of competent
jurisdiction in the City of Roanoke, Virginia and further agrees that this Agreement is controlled by
the laws of the Commonwealth of Virginia and that all claims, disputes, and other matters shall be
decided only by such court accordin8 to the laws of the Commonwealth of Virginia.
SECTION 2:3. NONWAIVER.
Each party agrees that any party's waiver or failure to enforce or require performance of any term
or condition of this Agreement or any party's waiver of any panieular breach of this Agreemem by
any other party extends to that instance only. Such waiver or failure is not and shall not be a waiver
of any of the terms or conditions of this Agreement or a waiver of any other breaches of the
Agreement by any party and does not bar the nondefaulting party from requiring the defaulting party
to comply with all the terms and conditions of this Agreement and does not bar the nondefaulting
party from asserting any and all fights and/or remedies it has or might have against the defaulting
party under this Agreement or by law.
SECTION 24. CAPTIONS AND HEADINGS.
The section captions and heading are for convenience and reference purposes and shall not affect in
any way the meaning or interpretation of this Agreement.
SECTION 25. FORCE MAJEURE.
Ae
Notwithstanding the foregoing, if, by reason of Force Majeure, the City is unable to perform
or observe any agreement, term or condition of this Agreement which would give rise to a
default by the City of any obligation under this Agreement, the City shall not be deemed in
default during the cominuance of such inability or due to such inability.
Be
The term "Force Majeure" shall mean: acts of God; strikes; lockouts or other industrial
disturbances; acts of public enemies; orders or restraints of any kind of the government of the
United States of America or the Commonwealth or any of their departments, agencies,
political subdivisions or officials, or any civil or military authority; insurrections; civil
disturbances; riots; epidemics; landslides; lightning; earthquakes; environmental problems;
fires; hurricanes; tornados; storms; droughts; floods; arrests; restraint of government and
people; explosions; breakage, malfunction or accident to facilities, machinery, transmission
pipes or canals; shortages of labor, materials, supplies or transportation; any property on
which work is to be done being too wet to allow work to be done on it; or any cause or event
not reasonably within the control of the City.
SECTION 26. EASEMENTS.
Precision promises and agrees to grant and dedicate to the City necessary easements or other legal
imerest on its property for the construction of infrastructure improvements benefitting the Facility
Area or surrounding areas including, but not limited to, storm drainage, sanitary sewers, and/or water,
all at no cost to the City.
SECTION 27. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement of the parties and supersedes all prior agreemems
between the parties. No amendment to this Agreemem will be valid unless made in writing and
signed by the appropriate parties.
IN WITNESS WHEREOF, the parties have executed this Agreement by their authorized
representatives.
ATTEST:
CITY OF ROANOKE
Mary F. Parker, City Clerk
By
City Manager
WITNESS:
INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
Printed Name and Title
Printed Name and Title
HAAG~ Te~J~,~y P~'fomlml~ A~nenl2 8
WITNESS:
PRECISION TECHNOLOGY USA, INC
By.
Printed Name
Printed Name and Title
Approved as to Form:
Approved as to Execution:
City Attorney
City Attorney
Appropriation and Funds Required for
this Contract Certified:
Director of Finance
Date Acct.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #60-236-261-348-349-423
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34986-080700 authorizing acceptance of a Local
Government Challenge Grant from the Virginia Commission for the Arts, in the amount of
$5,000.00. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
Wayne G. Strickland, Chairperson, Board of Directors, Arts Council of the Blue
Ridge, 20 East Church Avenue, Roanoke, Virginia 24011
James Ford, Chairperson, Board of Directors, Roanoke Symphony Orchestra &
Roanoke Valley Choral Society, 541 Luck Avenue, S. W., Roanoke, Virginia 24016
H:kAgenda00~.ug.7.amend.wpd
Darlene L. Burcham
August 14, 2000
Page 2
pc:
Kathryn Oelschlager, Chairperson, Board of Directors, Mill Mountain Theatre, One
Market Square, Roanoke, Virginia 24011
Alexander Bowman, Jr., Chairperson, Board of Directors, Opera Roanoke, P. O.
Box 1014, Roanoke, Virginia 24005
James D. Grisso, Director of Finance
Barry L. Key, Director, Department of Management and Budget
Frank L. Baratta, Grants Monitor, Office of Grants Compliance
H:~Agenda00~August 7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34986-080700.
A RESOLUTION authorizing the acceptance of a Local Government Challenge Grant from
the Virginia Commission for the Arts.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke accepts a Local Government Challenge Grant from the Virginia
Commission for the Arts in the amount of $5,000.00 to be used for those purposes identified in the
report of the City Manager to Council dated August 7, 2000. The grant is subject to the. terms and
conditions set forth in the City Manger's report to Council.
2. The City Manager is hereby authorized to execute any and all requisite documents,
including any documents providing for indemnification by the City as are required for the City's
acceptance of this grant, upon form approved by the City Attorney, and to furnish such additional
information as may be required in connection with the City's acceptance of this grant.
ATTEST:
City Clerk.
lt:~teasur e,s~arts~ram
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #60-236-261-348-349-423
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance N°. 34985-080700 amending and reordaining certain
sections of the 2000-2001 Grant Fund Appropriations providing for transfer of $5,000.00
in connection with acceptance of a Local Government Challenge Grant from the Virginia
Commission for the Arts. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director, Department of Management and Budget
Frank L. Baratta, Grants Monitor, Office of Grants Compliance
H:%gcnda00~Aug.7.amend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 34985-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Parks, Recreation and Cultural $ 10,000
Challenge Grant FY01 (1) ....... · ........................... 5,000
Revenues
Parks, Recreation and Cultural $ 10,000
Challenge Grant FY01 (2) .................................. 5,000
1) Subsidies (035-630-8735-3700) $ 5,000
2) Challenge Grant FY01 (035-630-8735-8735) 5,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage. ..
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August 7, 2000
'00 JUL 25 P4:40
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject:
Virginia Commission for the Arts - Local Government
Challenge Grant
Background:
Notification has been received from the Commonwealth of Virginia Commission for the
Arts that a $5,000 Local Government Challenge Grant has been awarded to Roanoke.
Application for the grant was made at the request of the Arts Council of Roanoke
Valley, Roanoke Symphony Orchestra, Mill Mountain Theatre, and Opera Roanoke.
In order to receive these funds, the Commission must obtain written confirmation that
local tax revenue dollars will be used to match or exceed the amount of the grant. For
Fiscal Year 00-01, the organizations listed previously will receive local tax dollar
funding through the Cultural Services Committee in the amounts shown below:.
· Arts Council of Roanoke Valley $11,500
· Roanoke Symphony Orchestra 21,500
· Mill Mountain Theatre 9,500
· Opera Roanoke 6,272
Recommended Action(s):
Adopt the attached resolution authorizing the acceptance of this grant, appropriate
funds to an account to be created by the Director of Finance in the Grant Fund entitled
"Challenge Grant FY01", and establish a revenue estimate of $5,000. The grant funds
will then be distributed to the four sponsoring agencies in the amount of $1,250 each.
City Manager
C~
City Clerk
City Attorney
Director of Finance
# 00-54
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 15, 2000
File #2-60-178-200-270-414
SANDRA H. EAKIN
Deputy City Clerk
John P. Baker, Executive Director
City of Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Mr. Baker:
I am enclosing copy of Resolution No. 34988-080700 authorizing execution of Amendment
No. 1 to the Greater Gainsboro Redevelopment Area Cooperation Agreement between the
City of Roanoke and the Roanoke Redevelopment and Housing Authority, to provide for
an in.crease in funding by the City to the Authority in connection with the acquisition of
additional property on Wells Avenue necessary to construct a parking garage and surface
parking lot as well as certain site improvements necessary in connection with the opening
of the Roanoke Higher Education Center in the Redevelopment Area. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Enclosure
pc:
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Department of Management and Budget
H :L~genda00L~ug. 7. amend .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34988-080700.
A RESOLUTION authorizing execution of Amendment No. 1 to the Greater
Gainsboro Redevelopment Area Cooperation Agreement between the City of Roanoke and
the Roanoke Redevelopment and Housing Authority, to provide for an increase in funding
by the City to the Authority in connection with the acquisition of additional property
necessary to construct a parking garage and surface parking lot as well as certain site'
improvements necessary in connection with the opening of the Roanoke Higher Education
Center in the Redevelopment Area.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, Amendment No. 1 to the Greater Gainsboro Redevelopment Cooperation
Agreement, dated May 16, 2000, with the Roanoke Redevelopment and Housing Authority
to provide for an increase in funding by the City to the Authority in connection with the
acquisition of additional property necessary to construct a parking garage and surface
parking lot as well as certain site improvements necessary in conneciion with the opening
of the Roanoke Higher Education Center in the Redevelopment Area, increasing the amount
of funding by $330,000 for a total of $880,000, all in accordance with the recommendation
set forth in the report of the City Manager, dated August 7, 2000.
H:'~vffiASURI~S~'- m:a I togaincoop
2. Amendment No. 1 to the Cooperation Agreement shall be in substantially the
same form as that which is attached to the aforementioned City Manager's report, and shall
be approved as to form by the City Attorney.
ATTEST:
City Clerk.
H:~,IEASURES'a--~rn 1 tossincoop
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 15, 2000
File #2-60-178-200-270-414
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34987-080700 amending and reordaining certain
sections of the 2000-2001 General and Capital Projects Fund Appropriations, providing for
transfer of $330,000.00, in connection with execution of Amendment No. 1 to the Greater
Gainsboro Redevelopment Area Cooperation Agreement between the City of Roanoke and
the Roanoke Redevelopment and Housing Authority concerning acquisition of properties
on Wells Avenue for construction of a parking garage and surface parking lot and certain
site improvements related to the opening of the Roanoke Higher Education Center. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
H:kAgcnda00'tAug.7.amend.wpd
James D. Grisso
August 14, 2000
Page 2
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Department of Management and Budget
H:XAgenda00~August 7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 34987-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
General and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 General and Capital Projects Fund Appropriations, be, .
and the same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental $ 63,434,060
Residual Fringe Benefits (1) ................................. 1,764,709
Transfers to Other Funds (2) ................................. 63,034,232
Fund Balance
Reserved for CMERP - City (3) ............................... $ 5,154,138
Capital Projects Fund
Appropriations
General Government $ 9,711,117
Greater Gainsboro Property Acquisition (4) ...................... 330,000
Revenues
Nonoperating -, $ 762,000
Transfer from General Fund (5) ............................... 762,000
1) Retiree Supplement
to 65
2) Transfer to Capital
Projects Fund
3) Reserved for
CMERP - City
4) Appropriated from
General Revenue
5) Transfer from
General Fund
(001-250-9110-1127)
(001-250-9310-9508)
(001-3323)
(008-410-9653-9003)
(008-110-1234-1037)
$ (164,898)
330,000
(165,102)
330,000
330,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Amendment One to the Greater Gainsboro Redevelopment
Cooperation Agreement between the City of Roanoke and Roanoke
Redevelopment and Housing Authority Dated May 16, 2000
Background:
The City of Roanoke and the Roanoke Redevelopment and Housing Authority (RRHA)
entered into a cooperation agreement related to the development of the Greater
Gainsboro project on May 16, 2000. The agreement outlined the general scope of
certain work to be done in the Gainsboro Redevelopment Area in connection with the
Roanoke Higher Education Authority, the Roanoke Neighborhood Development
Corporation office building and RRHA's Shenandoah Crossing Apartment project.
Additional funds are needed to acquire property on Wells Avenue to move these
projects ahead. An amount of $300,000 is needed to purchase three lots, tax map
numbers 2013004, 2013006 and 2013007. Once these properties are acquired by
RRHA, they will be conveyed to the City for the construction of a surface parking lot to
serve businesses and visitors to the area. Acquisition of these lots will be authorized by
this proposed amendment.
The Roanoke Higher Education Center is on schedule to open August 15, 2000. Major
infrastructure work has not begun. Therefore, temporary site improvements must be
made to enhance the appearance for the Center's opening. An amount of $30,000 is
needed for this work. This is included in the proposed amendment as well.
GainsboroAgreement
August7,2000
Page 2
Considerations:
Funding is available for appropriation from the following accounts:
> FY 00-01 Capital Maintenance and Equipment Replacement Program
> Retiree Supplement to 65 Account 001-250-9110-1127
TOTAL
$165,102
$164,898
$330,000
Recommended Action(s):
City Council approve Amendment One to the Greater Gainsboro Cooperation
Agreement between the City of Roanoke and the Roanoke Redevelopment and
Housing Authority in the amount of $330,000, and appropriate $330,000 from the
following accounts to a new account entitled "Gainsboro Property Acquisition":
> FY 00-01 Capital Maintenance and Equipment Replacement Program $165,102
> Retiree Supplement to 65 Account 001-250-9110-1127 $164,898
TOTAL $330s000
Respectfully submitted,
City Manager
CC:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
#00-55
AMENDMENT NO. 1
TO
GREATER GAINSBORO REDEVELOPMENT AREA
COOPERATION AGREEMENT
THIS AMENDMENT No. 1 to the Greater Gainsboro Redevelopment Area
Cooperation Agreement is made this__ day off August, 2000, by and between the CITY
OF ROANOKE, a municipal corporation of the Commonwealth of Virginia (the "City")
and the ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY, a political
subdivision of the Commonwealth of Virginia (the "Authority").
WITNESSETH:
THAT, WHEREAS by Agreement dated May 16, 2000, the City and the Authority
entered into the Greater Gainsboro Redevelopment Area Cooperation Agreement which they
now desire to amend to include funding in the amount of $300,000 for acquisition of three
additional parcels, and in an amount of $30,000 for temporary site work;
NOW, THEREFORE, in consideration of the benefits to accrue to the City and its
citizens from the implementation of the Plan, and of the mutual covenants set forth in the
Agreement, the City and the Authority agree as follows:
1.Exhibits A and B to the Agreement are amended to read
and provide as set out in the attached amended Exhibits.
2. The Agreement shall remain unchanged in all other
respects.
H:~MISCkAMGAINCOOP. 1
WITNESS the following signatures and seals:
ATTEST:
CITY OF ROANOKE
Mary F. Parker, City Clerk
By.
Darlene L. Burcham, City Manager
WITNESS:
ROANOKE REDEVELOPMENT
AND HOUSING AUTHORITY
By.
By
John P. Baker, Executive Director
CERTIFICATION OF FUNDING:
Director of Finance
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO EXECUTION:
City Attomey
H:'C, MI SC'~vlGAINC 0 0P. 1
EXHIBIT A
BUDGET
Greater Gainsboro Redevelopment Area Cooperation Agreement
Site Acquisition Expenses
(Including Environmental
and Legal Consultants)
$550,000
Site Acquisition -
(Three (3) parcels on Wells
Avenue bearing City of
Roanoke Tax Nos. 2013004,
2013006 and 2013007)
$300,000
Temporary Site Work -
Area at Roanoke Higher
Education Center
$ 30,000
Total
$880,000
H:~dI SC~dvIGAINCOOP. 1
EXHIBIT B
Project Description
To facilitate the development of the Roanoke Higher Education
Center, the Apartment Complex in GOB-South and the
proposed RNDC Office Building, the Authority will acquire
property within the Redevelopment Area identified as official
tax map parcels numbers 2013605 and a subdivided portion of
2013606, or such other areas as mutually designated by the City
and the Authority (the "Site") necessary to construct a parking
garage and surface parking lot which will contain 365 spaces
(the "Parking Facility"). The Parking Facility shall serve the
Roanoke Higher Education Center, the Apartment Complex in
GOB-South, the proposed RNDC Office Building and general
public use including retail. A detailed parking agreement will
be developed among these entities and the City of Roanoke
governing the use and administration of the Parking Facility.
The Authority shall acquire the Site, and if necessary to do so,
shall implement condemnation proceedings to acquire title to
such property. The Authority shall convey the Site to the City
at no additional cost above the Project Budget specified in
Exhibit A.
The Authority shall also acquire official tax map parcels
numbers 2013004, 2013001, and 2013007, by the exercise of
the power of eminent domain if necessary. The Authority shall
convey these parcels, to the City at no additional cost above the
Project Budget set out in Exhibit A hereto.
H:XAMISCkAMGAINCOOP. 1
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 15, 2000
File #2-53-165-178450
SANDRA H. EAKIN
Deputy City Clerk
John P. Baker, Executive Director
City of Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Mr. Baker:
I am enclosing copy of Resolution No. 34989-080700 approving the issuance by the City
of Roanoke Redevelopment and Housing Authority of its revenue bonds to assist the
Roanoke Neighborhood Development Corporation in the acquisition, construction and
equipping of a 45,000 square foot commercial office/retail facility to be located in the
Gainsboro Redevelopment Area in the City of Roanoke, Virginia. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Enclosure
pc:.
Lylburn D. Moore, Jr., Director, Roanoke Neighborhood Development Corporation,
1710 Fairhope Road, N. W., Roanoke, Virginia 24017
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Department of Management and Budget
H:"Agcnda00L& ug.7.amcnd.w;xl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 34989-080700.
A RESOLUTION approving the issuance by the City of Roanoke Redevelopment and
Housing Authority of its revenue bonds to assist the Roanoke Neighborhood Development
Corporation in the acquisition, construction and equipping of a 45,000 square foot commercial
office/retail facility to be located in the Gainsboro Redevelopmem Area in the City of Roanoke,
Virginia.
WHEREAS, the City of Roanoke
"Authority") has considered the application
Redevelopment and Housing Authority (the
of the Roanoke Neighborhood Development
Corporation ("RNDC") requesting the issuance of one or more of the Authority's revenue bonds
or notes in an mount not to exceed $6,500,000 (the "Bonds") to assist RNDC in financing the
acquisition, construction and equipping of a 45,000 square foot commercial office/retail facility
(the "Project"), to be located in the Crainsboro Redevelopment Area in the City of Roanoke,
Virginia (the "City"), and which Project will be owned by RNDC, and the Authority has held a
public hearing thereon; and
WHEREAS, the Authority has requested that the City Council (the "Council") of the City
approve the financing of the Project and the issuance of the Bonds, and such approval is required
for compliance with Section 147(0 of the Internal Revenue Code of 1986, as amended (the
"Code");
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Council approves the issuance of the Bonds and the financing of the Project,
including the loan of the proceeds of the Bonds to RNDC, by the Authority for the benefit of
RNDC, as required by said Section 147(0, to permit the Authority to assist in the financing of
the Project.
2. The approval of the issuance of the Bonds, as required by said Section 147(0,
does not constitute an endorsement of the Bonds or the creditworthiness of RNDC or otherwise
indicate that the Project possesses any economic viability. The Bonds shall provide that neither
the Commonwealth of Vkginia (the "Commonwealth") nor any political subdivision thereof,
including the City and the Authority, shall be obligated to pay the principal of or interest on the
Bonds or other costs incident thereto except fi.om the revenues and receipts pledged therefor
and that neither the faith or credit nor the taxing power of the Commonwealth or any political
subdivision thereof; including the City and the Authority, shall be pledged thereto.
3. This Resolution shall take effect immediately upon its adoption.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August 7, 2000
;i~;-, -3 P3:09
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Issuance of Revenue Bonds by the Roanoke Redevelopment and
Housing Authority (RRHA) to the Roanoke Neighborhood
Development Corporation (RNDC)
Background:
The Roanoke Neighborhood Development Corporation (RNDC) is seeking revenue
bonds to support costs associated with the acquisition, construction and equipping of its
proposed 45,000-square-foot commercial office/retail facility Crew Suites. The office
building will be located in the Gainsboro Redevelopment Area.
RRHA has considered the application of RNDC requesting the issuance of one or more
of the Authority's revenue bonds or notes in an amount not to exceed $6,500,000. The
Authority has held a public hearing and is requesting City Council's approval of the
financing of the project and the issuance of the bonds. As the local governing body
Council is required by law to approve the issuance of bonds by the Authority to RNDC.
Recommended Action(s):
City Council adopt the resolution approving the issuance by the Roanoke
Redevelopment and Housing Authority of its revenue bonds to assist the Roanoke
Neighborhood Development Corporation with its Crew Suites project.
Respectfully submitted,
City Manager
CC:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
#00-56
Office of the City Manager
July 17, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Bonds for Roanoke Neighborhood Development Corp. Crewe Suites
On July 7, 2000, George Clemo, an attorney representing the Roanoke
Redevelopment and Housing Authority, submitted to the City Attorney a draft resolution
approving the issuance of bonds to assist the Roanoke Neighborhood Development
Corporation in the acquisition, construction and equipping of its Gainsboro Crewe Suites
project.
The resolution requests that City Council approve the financing of the project and
the issuance of bonds in an amount not to exceed $6,500,000. Bill Hackworth reviewed
the resolution and sent me a copy of his response to Mr. Clemo.
Prior to this contact, I was not aware RNDC had planned to finance its project
with the use of Housing Authority bonds. Noone on City staff connected to this project
was aware that bonds were to be used. Melinda Payne, who is now the Greater
Gainsboro project manager, contacted RRHA's John Baker and was given the following
response.
"From my involvement with the project, this is the way RNDC had planned to
finance the project all along. The inducement resolution is the first step in the process. It
establishes the time frame that the developer can get reimbursed out of the bonds for
work, which can be covered through the bonds .... First Union always has been part of
the project and this is the route that was being taken from the onset. A part of the
project - the space leased by the city - will be covered with tax-exempt bonds; taxable
bonds will cover the portion of the building being leased by the private sector. First
Union will hold the note on the whole amount. It is not unusual for the developer not to
have all the answers at the time of the bond inducement. The developer has a year to
administer the bonds from the time of the inducement .... It is not premature for the
§roup (RNDC) to move ahead at this time. RRHA will be the conduit for the issuance of
the bonds. The bond documents will have sources and uses of funds showing where all
funds are coming from and how they will be used."
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Bonds for RNDC
July 17, 2000
Page 2
A resolution adopted by City Council approving the issuance of the bonds is
needed because RRHA is a tax-exempt agency. Under federal tax law and state law,
the local governing body is required to adopt a resolution, which approves the public
hearing process for the bonds. The City's action would not obligate any city funds nor
would the city be asked at a later point to take additional actions. When RNDC is ready
for the bonds to be issued (within the year), they would return to the Housing Authority.
The resolution will come to City Council at its August 7 meeting.
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Director of Public Works
GEORGE J. A. CLEMO
540 983-7728
INTERNET: clemo~woodsrogers.com
WOODS, ROGERS
& HAZLEGROVE
Attorneys at Law
July 11, 2000
HAND DELIVERED
Mary F. Parker, CMC/AAE
City Clerk
215 Church Avenue, S.W.
Room 456
Roanoke, VA 24011
In Re:
City of Roanoke Redevelopment and Housing Authority
$6.5 Million Revenue Bonds (Roanoke Neighborhood Development Corporation
office/retail project for Gainsboro Redevelopment Area)
Dear Ms. Parker:
As discussed previously with Sandy Eakin, I enclose a report of public hearing and fiscal impact
statement in connection with a public hearing held yesterday by the City of Roanoke Redevelopment
and Housing Authority for the above financing. I also enclose a copy of a resolution adopted by the
Authority at that meeting, immediately following the public hearing.
As you will see, the Authority's resolution includes a recommendation from the Authority to
City Council to approve the issuance by the Authority of up to $6,500,000, of the Authority's revenue
bonds. Bill Hackworth, City Attorney, has previously delivered to your office a proposed form of
resolution for adoption by City Council at its upcoming meeting on July 17, 2000, approving the
issuance of the bonds to finance the acquisition, construction and equipping of an office/retail project
in the Gainsboro Redevelopment Area. Please let me know if you require any thing further to ensure
that this matter is on the agenda for City Council's July 17, 2000, meeting.
Thank you for your help. Best regards.
Encl.
CC:
RKE# 0652498.WPD
C/M: 077836-00026-01
~.~--~incerely,ff-~
George J. A. Clemo
Darlene Burcham, City Manager (w/encl.)
William Hackworth, City Attorney (w/encl.)
Robert Michaux, RRHA (w/o encl.)
George Scruggs (w/encl.) p.o. Bo× 14125 / Roanoke, Virsi~ia 24038-4125
10 South Jefferson Street, Suite 1400 / Roanoke, Virginia 24011
540 983-7600 / Fax 540 983-7711
Internet -- mail~voodsrogers.com
Offices also in Charlottesville, Danville and Richmond, Virginia
CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
RESOLUTION NO. 3151
Meeting Date: July 10, 2000
Agenda Item: 3
RESOLUTION OF THE CITY OF ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITYAUTHORIZING THE ISSUANCE OF UP TO $6,500,000
OF ITS REVENUE BONDS FOR THE PURPOSE OF FINANCING THE
ACQUISITION, CONSTRUCTION AND EQUIPPING OF A COMMERCIAL
OFFICE/RETAIL FACILITY TO BE LOCATED IN THE GAINSBORO
REDEVELOPMENT AREA
WHEREAS, the City of Roanoke Redevelopment and Housing Authority, a political
subdivision of the Commonwealth of Virginia ("Authority"), is empowered by the Virginia
Housing Authorities Law, Chapter 1, Title 36, Code of Virginia of 1950, as amended ("Act"), to
exercise all the powers set forth in the Act, which include, among other things, the power, within
its area of operation, to make loans for assistance in planning, development, acquisition,
construction and equipping of commercial buildings with the prior approval of its local
governing body if such building is to be located in an area other than a redevelopment or
conservation area or a rehabilitation district, to issue its revenue bonds from time to time for such
purpose and to pledge all or any part of its revenues derived by the Authority in connection with
any loans made by the Authority to secure the payment of such obligations;
WHEREAS, the Authority has received a request from Roanoke Neighborhood
Development Corporation, a Virginia corporation ("Company") which has been designated as an
organization exempt from federal income taxation under Section 501(c)(3) of the Internal
Revenue Code of 1986, as amended (the "Code"), requesting that the Authority issue its revenue
bonds to assist in financing the acquisition, construction and equipping of a 45,000 square foot
commercial office/retail facility ("Project") to be located in the Gainsboro Redevelopment Area
of the City of Roanoke, Virginia;
WHEREAS, preliminary plans for the Project have been described to the Authority and a
public hearing has been held as required by Section 147(0 of the Code and Section '15.2-4906 of
the Code of Virginia of 1950, as amended; and
WHEREAS, the Company has represented that the estimated cost of the ~tcquisition,
construction and equipping of the Project and all expenses of issue will require an issue of
revenue bonds in the aggregate principal amount not to exceed $6,500,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF ROANOKE
REDEVELOPMENT AND HOUSING AUTHORITY.
1. It is hereby found and determined that the acquisition, construction and equipping
of the Project will be in the public interest and in furtherance of the purposes of the Act.
2. The Authority hereby agrees to assist the Company in financing the acquisition,
construction and equipping of the Project by undertaking the issuance of its revenue bonds in an
amount not to exceed $6,500,000 upon terms and conditions mutually agreeable to the Authority
and the Company. The bonds will be issued pursuant to documents satisfactory to the Authority
to be approved by subsequent resolution of the Authority. The bonds may be issued in one or
more series at one time or from time to time.
3. It having been represented to the Authority that it is necessary to proceed
immediately with the acquisition, planning and construction of the Project, the Authority agrees
that the Company may proceed with plans for the Project, enter into contracts for land,
construction, materials and equipment for the Project, and take such other steps as it may deem
appropriate in connection with the Project, provided, however, that nothing in this resolution
shall be deemed to authorize the Company to obligate the Authority without its consent in each
instance to the payment of any moneys or the performance of any acts in connection with the
Project.
4. At the request of the Company, the Authority approves Messrs. McGuire, Woods,
Battle & Boothe LLP, Richmond, Virginia, as Bond Counsel in connection with the issuance of
the bonds.
5. All costs and expenses in connection with the financing and the acquisition,
construction and equipping of the Project, including the fees and expenses of Bond Counsel and
Authority Counsel, shall be paid by the Company or, to the extent permitted by applicable law,
from the proceeds of the bonds. If for any reason such bonds are not issued, it is understood that
all such expenses shall be paid by the Company and that the Authority shall have no
responsibility therefor.
6. In adopting this resolution the Authority intends to take "official action" toward
the issuance of the bonds and to evidence its "official intent" to reimburse from the proceeds of
the bonds any expenditures paid by the Company to finance the acquisition, planning and
construction of the Project before the issuance of the bonds, all within the meaning of regulations
issued by the Internal Revenue Service pursuant to Sections 103 and 141 through 150 and related
sections of the Code.
7. The Authority recommends that the City Council of City of Roanoke, Virginia,
approve the issuance of the bonds.
8. The Company shall be responsible for paying all administrative fees and expenses
of the Authority as set forth in the Authority's policy applicable to tax-exempt bond issues.
9. No bonds may be issued pursuant to this resolution until such time as (a) a public
hearing has been held by the Authority pursuant to Section 147(0 of the Code, and Section 15.2-
4906 of the Code of Virginia and (b) the issuance of the bonds has been approved by the City
Council of the City of Roanoke, Virginia within sixty days of such public hearing.
10. This resolution shall take effect immediately upon its adoption.
CERTIFICATE OF RECORDING OFFICER
The undersigned hereby certifies that:
He is the duly qualified Secretary-Treasurer of the City of Roanoke Redevelopment and
Housing Authority (hereinafter called the "Local Public Agency") and the custodian of the
records of the Local Public Agency, including the minutes of the proceedings of the Board
of Commissioners of the City of Roanoke Redevelopment and Housing Authority
(hereinaRer called the "Governing Body") and is duly authorized to execute this
certificate.
Attached hereto is a true and correct copy of Resolution No. 3151 including the
WHEREAS clauses, adopted at a meeting of the Governing Body held on the 10th day of
July, 2000.
The resolution has been duly recorded in the minutes of the meeting and is now in full
force and effect.
The meeting was duly convened and held in all respects in accordance with law and the
bylaws of the Local Public Agency. To the extent required by law or the bylaws, due and
proper notice of the meeting was given. A legal quorum of members of the Governing
Body was present throughout the meeting, and a legally sufficient number of members of
the Governing Body voted in the proper manner for the adoption of the resolution. All
other requirements and proceedings under law, the bylaws, or otherwise, incident to the
proper adoption of the resolution, including any publication if required by law, have been
duly fulfilled, carried out, and otherwise observed.
If a seal appears below, it constitutes the official seal of the Local Public Agency and was
duly affixed by the undersigned at the time this certificate was signed. If no seal appears
below, the Local Public Agency does not have and is not legally required to have an
official seal.
IN WITNESS WHEREOF, the undersigned has hereunto set his hand this 10th day of July,
2000.
(SEAL)
oh~~p ~a~~
_.. ry-Treasurer
FISCAL IMPACT STATEMENT Date: July 10,2000
Applicant: Roanoke Neighborhood Development Corporation, a Virginia 501 ( c ) 3 Corporation
Facility: 45,00o square foot commercial office facility to be located in the Gainsboro Redevelopment Area of
the City of Roanoke
o
Maximum amount of financing sought
Estimated taxable value of the facility's
real property to be constructed in the
municipality
Estimated real property tax per year
using present tax rates
Estimated personal property tax per
year using present tax rates
Estimated memhants' capital tax per
year using present tax rates
Estimated dollar value per
year of goods that will be
purchased from Virginia
companies within the locality
Estimated dollar value per
year of goods that will be
purchased from non-Virginia
companies within the locality
Estimated dollar value per
year of services that will be
purchased from Virginia
companies within the locality
Estimated dollar value per
year of services that will be
purchased from non-Virginia
companies within the locality
Estimated number of regular employees on
year round basis
$6,500,000
$5,301,225
$_63,615_
$ N/A
$ 15,000
$ N/A
$ N/A
$ N/A
4
8. Average annual salary per employee
$ 20,000
Signature:
Auth~)dty Chairman
If one or more of the above questions do not apply to the facility, indicate by writing "N/A" on the appropriate line.
SUMMARY
OF COMMENTS
AT PUBLIC HEARING
FOR THE INDUCEMENT
OF $6,500,000 OF REVENUE BONDS
TO FINANCE THE ACQUISTION, CONSTRUCTION AND
EQUIPPING OF A COMMERCIAL OFFICE BUILDING LOCATED
IN THE GAINSBORO REDEVELOPMENT AREA
TIME:
LOCATION:
12:30 P.M. JULY 10, 2000
BOARDROOM ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
2624 SALEM TURNPIKE, ROANOKE VIRGINIA 24017
F.A. JOHNSON Mr. Johnson is a consultant representing Roanoke Neighborhood Development
Corporation ( RNDC ). Mr. Johnson informed the Commissioners of the specifics of the project and
answered the questions of the Commissioners. Mr. Johnson also answered the questions of the general
public.
CARL D. COOPER Mr. Cooper, a citizen of Roanoke, asked questions of Mr. Johnson about the
feasibility of the project.
EVELYN BETHEL Ms. Bethel, a citizen of Roanoke, expressed concern about he design of the building
and its compatibility with the surrounding architecture.
JAMES LESNIAK Mr. Lesniak, a citizen of Roanoke, questioned Mr. Johnson about the financial
structure of the project and inquired as to Mr. Johnson's fees.
ALICE ROBERTS Ms. Roberts, a citizen of Roanoke, questioned Mr. Johnson about the financing of the
project.
MARGARET ROBERTS Ms. Roberts, a citizen of Roanoke, requested that RNDC meet with the
Neighborhood to discuss the project. Mr. Johnson agreed to hold a neighborhood meeting before the end of
August.
HELEN DAVIS Ms. Davis, a citizen of Roanoke, also requested a neighborhood meeting.
August 7, 2000
The Honorable Ralph Smith, Mayor
Roanoke City Council Members
My work schedule will not permit time for me to attend today's meeting; however, I am
submitting a summary of Community meetings that I have participated in this past year.
As an Assistant to Communication Director Kit Kelso, it is our duty to present the
Mission of RNDC to the community. This was done by:
o
6.
7.
8.
Visited ten churches in the northwest area;
Rev. Johnny stone presented plans to Baptist Ministers Association;
Director Kelson developed a pamphlet and brochure that explained the mission
and purpose of RNDC. These were passed out and several updated presentations,
with maps and boards were on display at several events including Urban Business
Day, at 24th Street and Melrose, Henry Street Festival, Elmwood Park in
Downtown Roanoke, and at Loudon Avenue Park for NNED. At these
information booths we also took suggestions from the general public and
presented the concerns to the entire board at the following meetings.
Created a list of 35 prominent and influential community leaders and invited them
to a breakfast meeting held at Golden Corral where we gave an overview and a
progress report.
In addition we have given open community meetings and had several citizens to
sit in at our board meeting.
Ran several articles in Roanoke Tribune.
Appeared on WTOY Radio Morning Talk Show three times and took questions
from listeners.
Have made numerous personal house calls to residents in the Gainsboro area. We
have always stressed the fact that we are available to do a presentation to any
group of five or more.
Our annual meeting held at Dumas Hotel on First Street. (Notice was given in
newspapers).
Presently in discussion with Gloria Williams (city Schools) to schedule use of
school auditoriums.
I hope this shows that there has been a sustaining effort to meet and inform the
community. I would love the opportunity to speak with you all at any time.
Sincerely,
Lylburn D. Moore, Jr.
Director - RNDC
August7,2000
The Honorable Ralph Smith, Mayor
Roanoke City Council Members
My work schedule will not permit time for me to attend today's meeting; however, I am
submitting a summary of Community meetings that I have participated in this past year.
As an Assistant to Communication Director Kit Kelso, it is our duty to present the
Mission of RNDC to the community. This was done by:
o
6.
7.
8.
Visited ten churches in the northwest area;
Rev. Johnny stone presented plans to Baptist Ministers Association;
Director Kelson developed a pamphlet and brochure that explained the mission
and purpose of RNDC. These were passed out and several updated presentations,
with maps and boards were on display at several events including Urban Business
Day, at 24th Street and Melrose, Henry Street Festival, Elmwood Park in
Downtown Roanoke, and at Loudon Avenue Park for NNED. At these
information booths we also took suggestions from the general public and
presented the concerns to the entire board at the following meetings.
Created a list of 35 prominent and influential community leaders and invited them
to a breakfast meeting held at Golden Corral where we gave an overview and a
progress report. ,
In addition we have given open community meetings and had several citizens to
sit in at our board meeting.
Ran several articles in Roanoke Tribune.
Appeared on WTOY Radio Morning Talk Show three times and took questions
from listeners.
Have made numerous personal house calls to residents in the Gainsboro area. We
have always stressed the fact that we are available to do a presentation to any
group of five or more.
Our annual meeting held at Dumas Hotel on First Street. (Notice was given in
newspapers).
Presently in discussion with Gloria Williams (city Schools) to schedule use of
school auditoriums.
I hope this shows that there has been a sustaining effort to meet and inform the
community. I would love the opportunity to speak with you all at any time.
Sincerely,
Lylburn D. Moore, Jr.
Director - RNDC
August 7, 2000
The Honorable Ralph Smith, Mayor
Roanoke City Council Members
My work schedule will not permit time for me to attend today's meeting; however, I am
submitting a summary of Community meetings that I have participated in this past year.
As an Assistant to Communication Director Kit Kelso, it is our duty to present the
Mission of RNDC to the community. This was done by:
6.
7.
8.
Visited ten churches in the northwest area;
Rev. Johnny stone presented plans to Baptist Ministers Association;
Director Kelson developed a pamphlet and brochure that explained the mission
and purpose of RNDC. These were passed out and several updated presentations,
with maps and boards were on display at several events including Urban Business
Day, at 24th Street and Melrose, Henry Street Festival, Elmwood Park in
Downtown Roanoke, and at Loudon Avenue Park for NNED. At these
information booths we also took suggestions from the general public and
presented the concerns to the entire board at the following meetings.
Created a list of 35 prominent and influential community leaders and invited them
to a breakfast meeting held at Golden Corral where we gave an overview and a
progress report.
In addition we have given open community meetings and had several citizens to
sit in at our board meeting.
Ran several articles in Roanoke Tribune.
Appeared on WTOY Radio Morning Talk Show three times and took questions
from listeners.
Have made numerous personal house calls to residents in the Gainsboro area. We
have always stressed the fact that we are available to do a presentation to any
group of five or more.
Our annual meeting held at Dumas Hotel on First Street. (Notice was given in
newspapers).
Presently in discussion with Gloria Williams (city Schools) to schedule use of
school auditoriums.
I hope this shows that there has been a sustaining effort to meet and inform the
community. I would love the opportunity to speak with you all at any time.
Sincerely,
Lylburn D. Moore, Jr.
Director- RNDC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 15, 2000
File #5-32-60-270
SANDRA H. EAKIN
Deputy City Clerk
Ronald M. Martin & Associates, P.C.
t/a Martin & Associates, P.C.
5007 Carriage Lane, S. W.
Roanoke, Virginia 24018
Gentlemen:
I am enclosing copy of Resolution No. 34991-080700 authorizing a contract with Ronald
M. Martin & Associates, P.C. (t/a Martin & Associates, P.C.), for engineering and design
services for Phase II of the new Roanoke Police Building and concurring with the
determination of the Acting Director of General Services that such firm is the only source
practicably available to perform such work, in the amount of $262,900.00. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, August 7, 2000.
SincerelY,~J~' ~ ~°
Mary F. Parker, CMC
City Clerk
MFP:jms
Enclosure
pc:
Dadene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development.
James D. Grisso, Director of Finance
A. L. Gaskins, Chief of Police
D. Darwin Roupe, Acting Director of General Services
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
L. Bane Coburn, Civil Engineer II
H :La. gcnda00~A, ug.7 .amend .wpd
IN THECOUNCILOFTHECITYOF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34991-080700.
A RESOLUTION authorizing a contract with Ronald M. Martin & Associates, P.C. (t/a
Martin & Associates, P.C.), for engineering and design services for Phase II of the new Roanoke
Police Building and concurring with the determination of the Acting Director of General Services
that such firm is the only source practicably available to perform such work.
WHEREAS, the Acting Director of General Services, upon the request of the City Engineer' s
Office, has determined that Ronald M. Martin & Associates, P.C. (ifa Martin & Associates, P.C.),
is the only source practicably available to design and produce contract documents and provide
comract administration for Phase II of the new Roanoke Police Building; and
WHEREAS, Council concurs in the determination of the Acting Director of General Services
on the sole source issue.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Council does hereby concur in the determination of the Acting Director of General
Services that Ronald M. Martin 8: Associates, P.C. (ifa Martin & Associates, P.C.) is the only source
practicably available to design and produce comract documents and provide contract administration
for Phase II of the new Roanoke Police Building for the reasons set forth, in the City Manager's
report to this Council dated August 7, 2000.
2. The City Manager and the City Clerk are authorized to execute and attest,
respectively, for and on behalf of the City, upon form approved by the City Attorney, a comract with
Ronald M. Martin & Associates, P.C. (ifa Martin & Associates, P.C.), for engineering and design
services as set forth above for Phase II of the new Roanoke Police Building, in the amoum of
$262,900, all as more fully set forth in the above mentioned report.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 15, 2000
File #5-32-60-270
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34990-080700 amending and reordaining certain
sections of the 2000-2001 General and Capital Projects Fund Appropriations, providing for
transfer of $282,000.00 in connection with execution of a contract with Ronald M. Martin &
Associates, P.C., for engineering and design services for Phase II of the new Roanoke
Police Building. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
H:~Agenda00'~ug.7.amend.wpd
James D. Grisso
August14,2000
Page 2
pc~
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
D. Darwin Roupe, Acting Director of General Services
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
L. Bane Coburn, Civil Engineer II
H:~genda00~August 7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 34990-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
General and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 General and Capital Projects Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
General Fund
A~3Drooriations
Nondepartmental $ 63,716,060
Transfers to Other Funds (1) ................................. 63,316,232
Fund Balance
Reserved for CMERP- City (2) ................................ $ 5,037,240
Capital Projects Fund
Appropriations
Public Safety $ 11,658,733
Police Facility Design (3) ................................ ~-... 1,459,730
Revenues
Nonoperating $ 282,000
Transfer from General Fund (4) ............................... 282,000
1) Transfer to Capital
Projects Fund (001-250-9310-9508) $ 282,000
2) Reserved for
CMERP - City
3) Appropriated from
General Revenue
4) Transfer from
General Fund
(001-3323)
(008-052-9564-9003)
(008-110-1234-1037)
$ (282,000)
282,000
282,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
New Roanoke Police Building - Phase II
Architectural/Engineering Services Contract with
Ronald M. Martin & Associates, P.C.
(t/a Martin & Associates, P.C.)
Backg rou nd:
The City entered into an architectural services contract with Ronald M. Martin &
Associates, P.C. (tJa Martin & Associates, P.C.) for a 30,000 square foot police building for
a total fee of $291,000. In the preliminary design phase, it was determined that an
additional 7,600 square feet of space was needed on the ground level and first floor.
Amendment No. 1, for an additional increase in fee of $60,430, was approved by City
Council on November 1, 1999. This was for Phase I of the New Roanoke Police Building.
Now Phase II of the New Roanoke Police Building needs to be designed and constructed.
Phase II consists of the construction of additional space to house the police administration,
the crime laboratory and related services and will consolidate the Police Department into
one location to improve the efficiency of operation.
Considerations:
City Council approved the construction contract for Phase I on February 22, 2000. At that
time, City Council agreed to proceed with the design and contract documents for the
remainder of the required space as listed above.
Ronald M. Martin & Associates, P.C. (t/a Martin & Associates, P.C.), in association with
McClaren, Wilson & Lawrie, Inc., was deemed to be the best qualified to perform the
architectural/engineering services for Phase II of this project.
A fee of $262,900 was negotiated with Ronald M. Martin & Associates, P.C. (t/a Martin &
Associates, P.C.) for the design, contract drawings and contract administration of Phase
II of the project. This will assure consistency in the design of the project and expedite the
production of the Contract Documents for construction.
Recommended Action:
Concur with the determination of the Acting Director of General Services on the sole
source issue and award a negotiated contract to Ronald M. Martin & Associates, P.C. (t/a
Martin & Associates, P.C.), in the amount of $262,900, to design and produce contract
documents and provide contract administration for Phase II of the Roanoke Police Building.
Authorize the City Manager to execute a contract for such services, in a form approved by
the City Attorney.
Honorable Ralph K. Smith, Mayor, and Members of City Council
New Roanoke Police Building - Phase II
Architectural/Engineering Services Contract with
Ronald M. Martin & Associates, P.C.
(t/a Martin & Associates, P.C.)
August 7, 2000
Page 2
Funding is available from CMERP and may be appropriated to account number 008-052-
9564-9003.
Funding in the amount of $282,000, including $262,900 for the contract and $19,100 for
contingency, is requested to be appropriated to Capital Projects Fund account number
008-052-9564-9003.
Re~spectfully submitted,
City Manager
DLB/LBC/bls
Attachment
C;
Mary F. Parker, City Clerk
VVilliam M. Hackworth, City Attorney
James D. Grisso, Director of Finance
# 00-131
Office of Supply Management
Date:
To:
From:
Subject:
June 12, 200
L. Bane Coburn, Civil Engineer II
D. Darwin Roupe, Acting Director of General Services
New Roanoke Police Building - Phase II
Architectural/Engineering Services Contract
with Ronald M. Martin & Associates, P.C.
(t/a Martin & Associates, P.C.)
I have received all of the documents that are relative to the above subject and have
reviewed those documents as requested by your communication dated June 7, 2000. Having
completed a thorough review, I have determined the following:
* Martin & Associates, P.C. is the only firm to respond to the City's Request
for Proposal for the Phase I of the New Police Building.
* The Phase I contract was awarded to Martin & Associates, P.C. as they were
identified as one of the most qualified firms in police building design, .
* Martin & Associates, P.C., by virtue of designing Phase I, has most of the
detail needed to develop Phase II of the project.
* Martin & Associates, P.C. has agreed to design Phase II at the same per
square foot cost as was used in the development of Phase I.
As a result of the above, I have determined that the firm of Martin & Associates,
P.C. is the only source practicably available to do the Design Phase II of the New Roanoke Police
Building.
If you have any questions please feel free to contact me at ext. 2871.
Thank you.
cc: Engineering file
Contract file
Room353 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540)853-2871 Fax (540)853-1513
I N T E R
MEMO
OFFICE OF THE CITY ENGINEER
DATE:
TO:
FROM:
SUBJECT:
June 7, 2000
D. Darwin Roupe, Acting Director of General Services
L. Bane Coburn, Civil Engineer II
New Roanoke Police Building - Phase II
Architectural/Engineering Services Contract
with Ronald M. Martin & Associates, P.C.
(t/a Martin & Associates, P.C.)
Martin &Associates, P.C., in association with McClaren, Wilson & Lawde, Inc., was chosen
as the most qualified firm to design Phase II of the New Police Building, to provide contract
documents and contract administration.
From the beginning of the Police Building design, it was clear that the two-story building
at 348 Campbell Avenue, with the addition of another floor, would only meet half the space
needs of the Police Department. Martin & Associates, P.C. and .McClaren, Wilson &
Lawrie, Inc. interviewed the entire Police personnel to determine each department's
personnel and space needs. Once this had been completed, the determination was made
as to what could be moved to Phase I of this project and what would be in Phase I1.
Phase II consists of the construction of additional space to house the Police Administration,
the Crime Laboratory and related services. It will combine the Police Department into' one
location to improve the efficiency of operation.
Martin & Associates, P.C. already knows what Phase II will contain. They are the most
qualified to continue with the design of Phase II. They are, by far, the most practical firm
available to complete Phase II of this building. In addition, their fee ($262,900) has been
negotiated on the basis of the Phase I work and is the same per square foot cost as used
for Phase I.
The Office of the City Engineer requests that the Acting Director of General Services
determine that this is a sole service contract for the following reasons:
1. Phase I was properly advertised and only Martin & Associates, P.C. responded.
In associating with McClaren, Wilson & Lawde, Inc., one of the most qualified
architectural firms in police building design, the two firms would still be the most
qualified.
If you have any questions or need additional information, please do not hesitate to contact
me at 853-2734.
LBC/bls
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August15,2000
File #27-207-468
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34992-080700 authorizing the City Manager's
issuance of Change Order No. 10 to the City's contract with Danis Environmental
Industries, Incorporated, for the Water Pollution Control Plant Upgrade and Expansion
Project, for a reduction in the contract amount of $109,529.00. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. $chirmer, City Engineer
D. Darwin Roupe, Acting Director of General Services
Barry L. Key, Director, Department of Management and Budget
S. Scott Shirley, Manager, Water Pollution Control Plant
H:X, Agenda00~Aug.7.amcnd.wpd
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34992-080700.
AN ORDINANCE authorizing the City Manager's issuance of Change Order No. 10 to the
City's contract with Danis Environmental Industries, Inc., for the Water Pollution Control Plant
Upgrade and Expansion Project; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute for and on behalf of the City, upon form
approved by the City Attorney, Change Order No. 10 to the City's contract with Danis Environmental
Industries, Inc., for the Water Pollution Control Plant Upgrade and Expansi~)n Project, all as more
fully set forth in the report to this Council dated August 7, 2000.
2. This Change Order will provide authorization for additions and reductions in the work
with a reduction in the amount of $109,529 to the contract, all as set forth in the above report.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:kM~au~m',~o 10 D~
Roanoke City Council
Regular Agenda Report
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Change Order No. 10
Water Pollution Control Plant
Upgrade and Expansion
·
Background:
The project consists of the upgrade and expansion of the Water Pollution Control Plant from
35,000,000 to 62,000,000 gallons treatment capacity per day. The contractor for this project
is Danis Environmental Industries, Inc., of Dayton, Ohio. The contract amount awarded by
City Council on August 4, 1997, was $16,690,000 with a specified time of 730 consecutive
calendar days.
Change orders to date are as follows:
Original Contract Amount $16,690,000
Change Order No. I (approved July 6, 1998) 100,513
Change Order No. 2 (approved August 17, 1998 and 7 additional calendar days) 65,782
Change Order No. 3 (approved October 19, 1998) 52,317
Change Order No. 4 (approved December 21, 1998) 38,279
Change Order No. 5 (administratively approved February 11, 1999) 8,762
Change Order No. 6 (approved May 6, 1999) 56,859
Change Order No. 7 (approved June 21, 1999) 71,028
Change Order No. 8 (approved September 7, 1999) 21,170
Change Order No. 9 (approved November 1, 1999) 48,565
Total Amount of Contract Through Change Order No. 9
7,153,275
The following is a list of changes to the contract with Danis Environmental Industries, Inc.,
along with a brief description of the change:
Supply material only to rework electrical feeders for
submersible pumps at the Plant Influent Pump
Station (PIPS)
$ 6,291
2. Relocate ultrasonic doppler flowmeters at PIPS
1,221
Purchase and install BAF SCADA computer
enclosure
4,500
Change Order No. 10
Water Pollution Control Plant
Upgrade and Expansion
August 7, 2000
Page 2
4. Repair 6-inch dredge discharge line
5. Install B^F washdown water stations
6. Install PIPS cast plank lifting eyes
7. Install bellows on 36" PIPS check valves
8. Install manhole and install pressure relief valve
9. Provide aluminum flood gate material
10. Unused unit price funds from allowances for rock
excavation, additional Class A concrete, additional
reinforcing bars and additional Class ^F concrete,
not used
11. Special damages associated with delay in reaching
substantial completion
Total of Proposed Change Order No. 10
Total amount of contract through Change Order No. 9
Proposed Change Order No. 10
Total Contract Amount After Change Order No. 10
Considerations:
2,762
4,095
1,007
1,258
22,044
6,600
( 67,737)
( 91,570)
$ (109,529)
$ 17,153,275
( 109,529)
$ 17,043,746
The proposed change order cost is apportioned between the participating jurisdictions as
City of Roanoke
County of Roanoke
City of Salem
County of Botetourt
Town of Vinton
37.3% $(40,854.32)
29.2% (31,982.47)
20.9% (22,891.56)
7.0% (7,667.03)
5.6% (6,133.62)
follows:
Total 100.0% $(109,529.00)
Change Order No. 10
Water Pollution Control Plant
Upgrade and Expansion
August 7, 2000
Page 3
Recommended Action:
Authorize the City Manager to execute Change Order No. 10, in a form approved by the City
Attorney, with Danis Environmental Industries, Inc., for a reduction of $109,529.
Respectfully submitted,
City Manager
DLB/LBC/bls
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
# 00-157
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
August 15, 2000
File #60-159-188-237
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34994-080700 authorizing the City Manager to
execute the Cooperating Technical Agreement with the Federal Emergency Management
Agency (FEMA), to provide for a map revision project of the Peters Creek Watershed and
creation of Digital Flood Insurance Rate Maps for the Roanoke Valley. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Department of Management and Budget
Wanda Reed, Emergency Services Coordinator
H:X~.genda00~,Aug.7.amend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34994-080700.
A RESOLUTION authorizing the City Manager to execute the Cooperating Technical
Agreement with the Federal Emergency Management Agency (FEMA), upon certain terms and
conditions.
WHEREAS in March 2000, FEMA contacted the City of Roanoke regarding the City's
interest in a new initiative entitled Cooperating Technical Communities (CTC); and
WHEREAS, a regional proposal was developed with Roanoke County and submitted to
FEMA, which accepted the proposal and requested that the City of Roanoke and Roanoke County
each execute a partnership agreement with FEMA; and
WHEREAS, under the parmership agreements with FEMA, the City of Roanoke and
Roanoke County would agree to proceed with a map revision project of the Peters Creek Watershed;
in addition, FEMA would provide total funding in the form of a $30,000.00 grant for the City of
Roanoke and'Roanoke County to create Digital Flood Insurance Rate Maps for the Roanoke Valley,
such funding to be processed through the City of Roanoke; and
WHEREAS, this project would provide the Roanoke Valley with'a more accurate digital
flood plain map, which would benefit the Roanoke Valley's real estate, banking and insurance
industries, as well as individual property owners through the City's Geographic Information System
(GIS).
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute the Cooperating Technical Communities
Agreement with FEMA for completion of the initial mapping activity, and to appropriate $30,000.00
from FEMA to a Capital Projects Account entitled Cooperating Technical Communities, as
recommend in the City Manger's report to this Council dated August 7, 2000.
2. The agreement shall be in form approved by the City Attorney.
ATTEST:
City Clerk.
H:~,RESXR-Grant-FEMA.Mapping.8.7.00
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 15, 2000
File #60-159-188-237
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34993-080700 amending and reordaining certain
sections of the 2000-2001 Capital Projects Fund Appropriations, providing for appropriation
of $30,000.00, in connection with execution of the Cooperating Technical Communities
Agreement with the Federal Emergency Management Agency to provide for a map revision
project of the Peters Creek Watershed, and creation of Digital Flood Insurance Rate Maps
for the Roanoke Valley. The abovereferenced measure was~adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
H:~Agenda00kAug.7.amend.wpd
James D. Grisso
August 15, 2000
Page 2
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Department of Management and Budget
Wanda Reed, Emergency Services Coordinator
Hg, Agenda00~August 7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 34993-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
AooropHations
Flood Reduction $ 14,239,396
Cooperating Technical Communities - Digital Maps (1) ............30,000
Revenues
Due from Federal Government (2) ............................ $
1 ) Appropriated from
Federal Grant Funds
2) FEMA - Digital Flood
Insurance Rate Maps
(008-510-9655-9002)
(008-1246)
30,000
30,000
30,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report'00 j~i[_ 2_~ P,? :2~
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Appropriation of Grant Funding Approved for the Cooperating
Technical Communities Program
Background:
Over the past 20 years, the City of Roanoke has had more damage from flooding than any
other community in Virginia. In an effort to address this threat, the City has been very
active within the flood-related programs of the Federal Emergency Management Agency
(FEMA). Some of our past accomplishments include:
1981
1994
1996
1998
Entered the National Flood Insurance Program
Roanoke Valley received the first FEMA Grant for a regional stormwater
management study.
Roanoke City received the first FEMA grant in Region 3 for the purchase of
flood-prone homes.
Roanoke Valley was selected by FEMA as the first "Project Impact"
community in the Commonwealth of Virginia.
Based on the City's history of proactive floodplain management, FEMA contacted City staff
in March of 2000, regarding our interest in a new initiative entitled Cooperating Technical
Communities (CTC). A regional proposal was developed with Roanoke County and
submitted to FEMA. FEMA accepted the proposal and requested that the City of Roanoke
and Roanoke County each execute a partnership agreement with FEMA.
Considerations:
Under the proposed agreement, the City of Roanoke and Roanoke County would agree
to proceed with a map revision project of the Peters Creek Watershed which is already
underway. In addition, FEMA would agree to provide a $30,000 grant (100% of cost) to
create Digital Flood Insurance Rate Maps (DFIRM) for the Roanoke Valley. This regional
grant will be closely coordinated with Roanoke County, however all funding will be
processed through the City of Roanoke.
Appropriation of Grant Funding Approved for the
Cooperating Technical Communities Program
August 7, 2000
Page 2
This project would provide the Roanoke Valley communities with a much more accurate
digital flood plain map. This improved map would benefit our real estate, banking and
insurance communities, as well as individual property owners through the City's GIS.
Recommended Action:
Authorize the City Manager to execute the Cooperating Technical Communities Agreement
with FEMA for the completion of the initial mapping activity, and appropriate $30,000 from
FEMA to a Capital Projects Account entitled Cooperating Technical Communities.
Respectfully submitted,
City Manager
DLB/JGR/bls
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
00-158
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 15, 2000
File #20-60-229
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34995-080700 amending and reordaining certain
sections of the 2000-2001 Capital Projects Fund Appropriations, providing for appropriation
of $90,000.00 in Enhancement Program Funds received from the Virginia Department of
Transportation for the Virginia Museum of Transportation. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, August 7, 2000.
Sincerely,
/%
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
Barry L. Key, Director, Department of Management and Budget
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
H:'~Agcnda00',,Aug. 7 .amcnd.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA'
The 7th day of August, 2000.
No. 34995-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Aooropdations
Community Development $ 2,756,145
Improvements to Virginia Museum of Transportation (1) ............1,562,100
Revenues
Due from State Government (2) ............................... $ 90,000
1 ) Appropriated from
State Grant Funds (008-052-9650-9007) $ 90,000
2) VDOT - Virginia Museum
of Transportation
Enhancement Funds (008-1290) 90,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August 7, 2000
'00 JJL 32 /~!I :02
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Enhancement Program Funds for the
Virginia Museum of Transportation
Background:
Virginia Museum of Transportation (VMT) submitted an application in January, 1999, to the
Virginia Department of Transportation (VDOT) for Enhancement Program funds for
renovations, additions and improvements to the existing railside yard of the VMT's main
facility. City Council endorsed the VMT's application at its meeting on January 19, 1999,
(Resolution No. 34154-011999).
Enhancement Program funds in the amount of $90,000 were approved by VDOT in
June, 1999, for the VMT's project. All subsequent VDOT agreements related to the use of
these funds are made with the City of Roanoke rather than the VMT. The 1996 Roanoke
Bond referendum included $813,000 to be matched dollar for dollar by the VMT.
Enhancement program funds obtained by VMT serve as their match to the City funds. (See
attached summary).
Considerations:
VDOT forwarded a Project Administration Agreement to the City of Roanoke for execution,
for which City Manager's authority to execute was provided by Council's Resolution on
January 19, 1999. This agreement includes the $90,000 allocation by VDOT, for which a
receivable account must now be established in the same amount.
Recommended Action:
City Council appropriate $90,000 in the Virginia Museum of Transportation Account 008-052-
9650 and establish a receivable account of $90,000 from VDOT.
Respectfully submitted,
City Manager
Attachment
c: City Clerk
City Attorney
Director of Finance
Director of Public Works
#00-159
Attachment I
City of Roanoke/Virginia Museum of Transportation
Summary of Funding for Museum Improvements
Museum Share*
$337,000
Phase I
Phase II $386,000 $386,000
Phase III $90,000 $90,000
Total $813,000 $813,000
City Share**
$337,000
* Museum sham funded by VDOT's Enhancement Program
** City share from 1996 General Obligation Bond Issue
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
August 15, 2000
File #27-237
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34996-080700 authorizing the City Manager's
issuance of Change Order No. 7 to the City's contract with Casper Colosimo & Son,
Incorporated, in the increased amount of $72,314.20, for the Roanoke River Interceptor
Sewer Replacement, Contracts C, D, and E. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
Philip C. $chirmer, City Engineer
D. Darwin Roupe, Acting Director of General Services
Barry L. Key, Director, Department of Management and Budget
H:'xAgcnda00LA. ug.7.amend.wpd
IN TffECOUNCILOFTHECITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34996-080700.
AN ORDINANCE authorizing the City Manager's issuance of Change Order No. 7 to the
City's contract with Casper Colosimo & Son, Inc., for the Roanoke River Interceptor Sewer
Replacement, Contracts C, D, and E; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute for and on behalf of the City, upon form
approved by the City Attorney, Change Order No. 7 to the City's contract wi.th Casper Colosimo &
Son, Inc., for the Roanoke River Interceptor Sewer Replacement, Contracts C, D, and E, all as more
fully set forth in the report to this Council dated August 7, 2000.
2. This Change Order will provide authorization for additions in the work with an increase
in the amount of $72,314.20 to the contract, all as set forth in the above report.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and eff'ect upon its.passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Roanoke River Interceptor Sewer Replacement
Contracts C, D, and E
Change Order No. 7
Background:
Roanoke River Interceptor Sewer Replacement is part of the renovation and expansion of
joint use sewer facilities project and replaces the existing interceptor sewer from the Water
Pollution Control Plant to the Salem city limit. Contracts C, D, and E are with Casper Colosimo
& Son, Inc. and replace the existing interceptor from the Wasena Park to the Salem city limit.
These contracts represent a total of 20,245 feet (3.8 miles) of sewer replacement. This is
39.0 percent of the total project length of 51,870 feet (9.82 miles).
Considerations:
The project (Contracts C, D, and E) was completed in March 2000 with the exception of
making connections to the existing sewer system. These connections could not be completed
because the new sewer downstream was still under construction. This required the contractor
to re-mobilize his equipment and personnel to the site to complete the connections to the
existing sewers. Change Order No. 7, in the total amount of $72,314.20, includes all costs
associated with the additional work and is recommended for approval. The consulting
engineer for the project, Black & Veatch, concurs in this recommendation. Funding is
available in the contingency for the project, and each participating local government will be
responsible for their pro-rata share of this regional project.
The construction cost of the project (Contracts C, D, and E) is estimated as follows:
Initial Contract
Change Order No. 1
Change Order No. 2
Change Order No. 3
Change Order No. 4
Change Order No. 5
Change Order No. 6
Proposed Change Order No. 7
$12,931,078.00
19,200.00
63,420.00
25O,944.29
654,974.32
34,980.90
10,000.00
72,314.20
Total $14,036,911.71
Honorable Ralph K. Smith, Mayor, and Members of Council
Roanoke River Interceptor Sewer Replacement
Contracts C, D, and E
Change Order No. 7
August 7, 2000
Page 2
Total Change Orders to date, including proposed Change Order No. 7, are equivalent to 8.5
percent of the initial contract.
The proposed change order cost is apportioned between the participating jurisdictions as
follows:
City of Roanoke
City of Salem
Roanoke County
36.7% $ 26,539.31
33.7% 24,369.89
29.6% 21,405.00
Total 100.0% $ 72,314.20
Recommended Action:
Authorize the City Manager to execute Change Order No.7, in a form approved by the City
Attorney, with Casper Colosimo & Son, Inc., in the total amount of $72,314.20 and zero
additional calendar days of contract time.
Respectfully submitted,
City Manager
DLB/PCS/bls
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
00-161
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 15, 2000
File #60-144-472
SANDRA H. EAKIN
Deputy City Clerk
Deborah M. Beck, Corporate Secretary
Cavalier Equipment Corporation
P. O. Box 310
Roanoke, Virginia 24077
David C. Cooley, Equipment Sales
Special Fleet Service
P. O. Box 990
Harrisonburg, Virginia 22801
Kathy Whitman, Sales Manager
Mid-Atlantic Waste Systems
10641 Cordova Road
Easton, Maryland 21601
Ladies and Gentleman:
I am enclosing copy of Resolution No. 34998-080700 accepting the bid of Mid-State
Equipment Co., Inc., in the amount of $164,100.00, for the purchase of two new bulk
trucks; and rejecting all other bids made for such item. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 7, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid for two new bulk trucks.
MFP:jms
Enclosure
Sincerely,
Mary F. Parker, CMC
City Clerk
H:L~genda00'~, ug. 7 .amend. wpd
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: ($40) 853-2541
Fax: (540) 8:53-1145
August 15, 2000
File #60-144-472
SANDRA H. EAKIN
Deputy City Clerk
Robert E. Bankert, Sales Manager
Mid-State Equipment Co., Inc.
P. O. Box 249
Buchanan, Virginia 24066
Dear Mr. Bankert:
I am enclosing copy of Resolution No. 34998-080700 accepting the bid of Mid-State
Equipment Co., Inc., in the amount of $164,100.00, for the purchase of two new bulk
trucks; and rejecting all other bids made for such item. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 7, 2000.
MFP:jms
Enclosure
pc:
Sincerely,
Mary F. Parker, CMC
City Clerk
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director of Public Works
James A. McClung, Manager, Fleet Management
Frank W. Decker, III, Manager, Solid Waste Management and Recycling
H :kAgenda00kAug. 7. amend, wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 34998-080700.
A RESOLUTION accepting the bid of Mid-State Equipment Company, Inc., for the
purchase of two new bulk trucks, upon certain terms and conditions; and rejecting all other
bids made for such item.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bid submitted by Mid-State Equipment Company, Inc., for the purchase
of two new bulk trucks, at a cost of $164,100.00 is hereby ACCEPTED.
2. The City's Acting Director of General Services is hereby authorized and
directed to issue any required purchase orders for the purchase of such bulk trucks, and the
City Manager is authorized to execute, for and on behalf of the City, any required purchase
agreements with respect to the aforesaid bulk trucks, such agreements to be in such form as
shall be approved by the City Attorney.
3. Any and all other bids made to the City for the aforesaid items or alternate
items are hereby REJECTED, and the City Clerk is directed to notifyeach such bidder and
to express to each the City's appreciation for such bid.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
August 15, 2000
File #60-144-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34997-080700 amending and reordaining certain
sections of the 2000-2001 Fleet Management Fund Appropriations, providing for
appropriation of $164,100.00, in connection with acceptance of the bid submitted by Mid-
State Equipment Co., Inc., for the purchase of two new bulk collection trucks for the Solid
Waste Management program. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc:
Dadene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director of Public Works
James A., McClung, Manager, Fleet Management
Frank W. Decker, III, Manager, Solid Waste Management and Recycling
H:~Agenda00L~ug.7.amcnd.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 34997-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Fleet
Management Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Fleet Management Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Aopropdation~
Capital Outlay
Vehicular Equipment (1)
Retained Earnin,q,~
$ 3,114,100
1,189,100
Retained Earnings - Unappropriated (2) ......................... $
1) Vehicular Equipment (017-440-2642-9010) $ 164,100
2) Retained Earnings -
Unappropriated (017-3336) ( 164,100)
3,642,720
BE IT FURTHER ORDAINED that, an emergency existing,,this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
ROANOKE CITY COUNCIL
REGULAR AGENDA REt[It~B~ -2 ? 3:38
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Purchase of Two (2) Bulk Trucks
Bid No. 00-7-7
Backqround:
The Solid Waste Management program for collection of bulk items and brush will change
in October, 2000. The plan is to discontinue the requirement that citizens call the City to
schedule pick up of bulk items and brush. The new program will provide a regularly
scheduled, weekly pick up of bulk items and brush along all streets. This plan
necessitates the addition of two (2) new bulk trucks.
Considerations:
Four (4) bids were received. Delivery time was stated in bid documents as a factor in
selection. While the Iow bid was submitted in the total amount of $157,566.86 with a
delivery time of 90-140 days, the overall best bid, submitted by Mid-State Equipment
Company, Inc., Buchanan, Virginia was $164,100.00 with a delivery time of 30 days for
the first truck and 45-50 days for the second truck. Funding is available in Fleet
Management Retained Earnings.
Recommended Action:
Authorize the issuance of a purchase order for two (2) bulk trucks from Mid-State
Equipment Company, Inc. for a total cost of $164,100.00 and reject all other bids.
Appropriate funding of $164,100.00 from Fleet Management Retained Earnings to account
017-440-2642-9010.
Respectfully submitted,
Robert K. Beng
A. McClung
D. Darwin Roupe
Honorable Mayor and Members of Council
Page 2
August 7, 2000 - Bid #00-7-7
I concur in the recommendation of the bid committee and recommend it to you for
approval.
C;
City Clerk
City Attorney
Director of Finance
Manager, Purchasing
Respectfully submitted,
City Manager
#00-164
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 15, 2000
File #55-60-192-209-331
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34999-080700 amending and reordaining certain
sections of the 2000-2001 General, Civic Center and Transportation Fund Appropriations,
providing for the transfer of funds, in the total amount of $137,800.00, in connection with
operation of the Downtown Express Bus Service. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Attachment
pc;
Dadene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
James M. 'Evans, Director, Department of Civic Facilities
Barry L. Key, Director, Department of Management and Budget
H:L~gcnda00",Aug.7.amcnd.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 34999-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
General, Civic Center and Transportation Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 General, Civic Center and Transportation Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (1-3) ................................
Civic Center Furt~
Civic Center- Operating (4-5) .................................
Revenues
Nonoperating
Transfers from General Fund (6) ...............................
$64,733,839
62,704,232
$ 2,242,850
$ 913,703
878,703
Transportation FunH
Transfers to Other Funds
Transfer to GRTC - Shuttle Service (7) ..........................
~evenues
Nonoperating
Transfer from General Fund (8) ................................
1) Transfer to Civic
Center Fund
2) Transfer to
Transportation Fund
3) Transfer to Capital
Projects Fund
4) Expendable Equipment
5) Building Maintenance
6) Transfer from General Fund
7) Transfer to GRTC -
Shuttle Service
8) Transfer from General Fund
(001-250-9310_9505) $ 7,800
(001-250-9310-9507)
130,000
(001-250-9310.9508)
(005-550-2105-2035)
(005-550-2105-7050)
(005-110-1234-0951 )
(137,800)
4,200
3,600
7,800
(007-540-8240-9542)
(007-110-1234-1037)
130,000
130,000
$ 1,078,183
130,000
$ 761,358
761,358
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August7,2000
'00 JUL .31 P1:40
Honorable Ralph K. Smith, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Funding for Downtown Express Bus Service
Background:
On July 3rd, 2000, Valley Metro initiated a new route called the Downtown
Express. This new service runs every ten minutes between the Civic Center
parking lot and the City of Roanoke Municipal Building on Chumh Avenue. The
service is designed to allow employees in the downtown area, as well as
students attending the new Higher Education Center, the ability to park in the
Civic Center parking lot and be transported free of charge into downtown to work
and study.
Management for the Greater Roanoke Transit Company (GRTC) applied for and
has been awarded a State Demonstration Program grant to procure two
additional buses and operate this new service. GRTC has requested $137,800
to fulfill the local match requirement of the grant and to erect a shelter at the Civic
Center.
During the budgeting process, it was anticipated that funds would be needed for
the Downtown Express. At that time it was unclear what the local match
requirement would be. Therefore, $200,000 was designated for this new service
in the Transfer to Capital Projects Fund for FY01.
Consideration:
To meet the requirements of the grant, funding is available in the Transfers to
Capital Projects Fund account 001-250-9310-9508, in the current budget. The
funding should be transferred to the Transfer to Civic Center Fund account 001-
250-9310-9505 ($7,800 for bus shelter) and to the Transfer to Transportation
Fund account 001-250-9310-9507. In those funds, transfers from the General
Fund revenues may be established with appropriations to the following accounts:
· Account 005-550-2105-2035
Civic Center Operating - Expendable Equipment
· Account 005-550-2105-7050
Civic Center Operating - Building Maintenance
· Account 007-540-8240-9542
Transfer to GRTC - Shuttle Service
$ 4,200
$ 3,600
$130,000
Honorable Ralph K. Smith and Members of City Council
Funding for Downtown Express Bus Service
August 7, 2000
Page 2
Recommendation:
Adopt the attached budget ordinance appropriating/transferring a total of
$137,800 from the Transfers to Capital Projects fund to the accounts identified
above.
Respectfully submitted,
·
City Manager
City Clerk
City Attorney
Director of Finance
# 00 - 362
CITY OF R O,4NOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #132
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35000-080700 changing certain times and places
of commencement of four regular meetings of City Council scheduled to be held Tuesday,
September 5, 2000, Monday, September 18, 2000, Monday, October 2, 2000, and
Monday, October 16, 2000. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
H:~A. genda00~S~ug.7.amend.wpd
Darlene L. Burcham
August 15, 2000
Page 2
pc:
Elaine B. Simpson, Cable Access Director, Roanoke Valley Cable Television, 541
Luck Avenue, S. W., Suite 145, Roanoke, Virginia 24016
Dr. E. Wayne Harris, Superintendent, Roanoke City Schools
James D. Grisso, Director of Finance
Willard N. Claytor, Director of Real Estate Valuation
Robert H. Bird, Municipal Auditor
George C. Snead, Jr., Assistant City Manager for Community Development
Kit B. Kiser, Assistant City Manager for Operations
H:~.genda00X, August 7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 35000-080700.
A RESOLUTION changing certain times and places of commencement of four
regular meetings of City Council scheduled to be held Tuesday, September 5, 2000,
Monday, September 18, 2000, Monday, October 2, 2000, and Monday, October 16, 2000.
WHEREAS, Council Chambers, in the Municipal Building, at 215 Church Avenue,
S. W., will be undergoing extensive remodeling during the months of September and
October, 2000;
WHEREAS, alternative meeting places for City Council meetings are necessary
during the period of remodeling;
BE IT RESOLVED by the Council of the City of Roanoke that:
1. For City Council meetings occurring in the months of September and.October,
2000, which would normally be held in Council Chambers, at 215 Church Avenue, S. W.,
at 12:15 p.m., 2:00 p.m., or 7:00 p.m., the following schedule of times and places is hereby
established for the commencement and location of these meetings: -
DATE OF MEETING TIME PLACE OF MEETING
September 5, 2000 12:15 p.m. Emergency Operations Center
' 1 ~t Floor, Municipal Building
215 Church Avenue, S. W.
3:00 p.m. Breckenridge Middle School Cafeteria
3901 Williamson Road, N.W.
DATE OF MEETING TIME PLACE OF MEETING
September 18, 2000 12:15 p.m. Emergency Operations Center
1 st Floor, Municipal Building
215 Church Avenue, S. W.
3:00 p.m. Ruffner Middle School Cafeteria
3601 FemcliffAvenue, N.W.
7:00 p.m. Ruffner Middle School Cafeteria
3601 FerncliffAvenue, N.W.
October 2, 2000 12:15 p.m. Emergency Operations Center
1~ Floor, Municipal Building
215 Church Avenue, S. W.
3:00 p.m. Fallon Park Elementary School
Gymnasium - 502 Nineteenth Street, S.E.
October 16, 2000 12:15 p.m. Emergency Operations Center
1~ Floor, Municipal Building
215 Church Avenue, S. W.
3:00 p.m. Governor's School Lecture Hall,
Patrick Henry High School
2102 Grandin Road, S. W.
7:00 p.m. Governor's School Lecture Hall,
Patrick Henry High School
2102 Grandin Road, S. W.
2. Resolution No. 34905-070300, adopted July 3, 2000, is hereby amended to
the extent it is inconsistent with this resolution.
3. The City Clerk is directed to cause a copy of this resolution to be posted
adjacent to the doors of the Council Chambers and the applicable portion of it advertised
in a newspaper having general circulation in the City at least seven days prior to September
5, 2000, September 18, 2000, October 2, 2000, and October 16, 2000.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
'00 ?i;i-_3 P3:09
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Proposed Revised Location and Time for Meetings
Background:
City Council has authorized a contract to remodel Council chambers. This work entails
the removal and replacement of ceiling, wall and floor covering, the replacement of the
dias and new seats and audio/visual equipment. The contractor needs uninterrupted
access to Council chambers for a minimum of 60 calendar days. This requires the
moving of all meetings scheduled for the use of the chambers, including City Council
meetings, Greater Roanoke Transit Company (GRTC) meetings and Water Resources
Committee meetings.
Consideration:
School Superintendent E. Wayne Harris has offered the use of school facilities.
Members of Council have informally suggested that Council meetings be relocated to
different locations throughout the City during the period of Council chamber renovation.
The usual time for Council's regular meetings scheduled for 2:00 p.m. will need to be
delayed for one hour until 3:00 p.m. to permit the conclusion of school activities and to
allow time to set up the facilities for Council's meeting. All regular meetings will be
recorded for later broadcast at the normal times. Only two locations, the Ruffner Middle
School cafeteria and the Governor's School lecture hall are equipped for live broadcast.
These two locations are proposed for the regular meetings that are followed up by the
7:00 p.m. public hearing meetings.
Honorable Ralph K. Smith, Mayor, and Members of City Council
August 7, 2000
Page 2
Recommended Action:
City Council approve the attached proposed schedule of locations and times for
meetings during September and October, 2000.
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Director of Finance
GRTC General Manager
Attachment(s): 1
#00-363
City Council
Proposed Schedule
September and October, 2000
12:15 p.m.
3:00 p.m.
September 5
Briefing & Work Session - Emergency Operations Center (EOC)
City Council Regular Meeting - Breckinridge Middle School Cafeteria
This meeting will be recorded by RVTV for later broadcast at the normal
time but cannot be broadcast live.
September 18
12:15 p.m. Briefing & Work Session - Emergency Operations Center (EOC)
1:30 p.m. GRTC Board of Directors meeting - Emergency Operations Center (EOC)
2:00 p.m. Water Resources Committee meeting - Emergency Operations Center
(EOC)
3:00 p.m. City Council Regular Meeting - Ruffner Middle School Cafeteria
7:00 p.m. City Council Public Hearing Meeting - Ruffner Middle School Cafeteria
This location will accommodate the meetings being televised live by RVTV
as well as later broadcast at the normal times.
October 2
12:15 p.m. Briefing & Work Session - Emergency Operations Center (EOC)
3:00 p.m.
City Council Regular Meeting - Fallon Park Elementary School
Gymnasium
This meeting will be recorded by RVTV for later broadcast at the normal
time but cannot be broadcast live.
Page 2
October 16
12:15 p.m. Briefing & Work Session - Emergency Operations Center (EOC)
1:30 p.m. GRTC Board of Directors Meeting - Emergency Operations Center (EOC)
2:00 p.m.
Water Resources Committee Meeting - Emergency Operations Center
(EOC)
3:00 p.m.
City Council Regular Meeting - Governor's School Lecture Hall on Patrick
Henry High School campus
7:00 p.m.
City Council Public Hearing Meeting - Governor's School Lecture Hall on
Patrick Henry High School campus
This location will accommodate the meetings being televised live by RVTV
as well as later broadcast at the normal times.
November 6
Return to City Council Chambers at normal time. The Civic Center Exhibit Hall is
reserved should Council Chambers not be completely renovated and ready for reuse.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #5-24
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35001-080700 amending and reordaining §21-32,
Entering or remaining on property of another after having been forbidden to do so, of the
Code of the City of Roanoke (1979), as amended, by adding a new subsection (b) to
provide that property owners may give police officers the authority to order unwanted
persons to leave the owner's property. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,
2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia..
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
H:Latgcnda00kAug.7.amcnd.wpd
Darlene L. Burcham
August 14, 2000
Page 2
pc~
The Honorable
Virginia
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P.O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
The Honorable Arthur B. Crush, III, Clerk of Circuit Court
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Steven J. Talevi, Assistant City Attorney
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
H:'~Agenda00kAug.7.arnend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 35001-080700.
AN ORDINANCE amending and reordaining §21-32, Entering or remaining on property_ of
another after having been forbidden to do so, of the Code of the City of Roanoke (1979), as
amended, by adding a new subsection (b) to provide that property owners may give police officers
authority to order unwanted persons to leave the owner's property; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained by adding a new subsection (b) to §21-32. Entering or remaining on property of another
after having been forbidden to do so, such amended section to read as follows:
§21-32. Entering or remaining on property_ of another after having been
forbidden to do so.
(a)
If any person shall, without authority of law, go upon or
remain upon the lands, buildings or premises of another, or
any part, portion or area thereof, after having been forbidden
to do so, either orally or in writing, by the owner, lessee,
custodian or other person lawfully in charge thereof, or after
having been forbidden to do so by a sign posted on such
lands, buildings, premises or part, portion or area thereof at a
place where it may be reasonably seen, he shall be deemed
guilty of a Class 1 misdemeanor.
(b)
Any owner of real property may, in writing oma form
prescribed by the chief of police, designate the police
department as a person lawfully in charge thereof, as that term
is used in subsection (a) of this section, for the purpose of
forbidding another to go or remain upon the lands, buildings
or premises of such owner. Such designation shall include a
description of the land(s), building(s), or premises to which it
applies; shall reference the period of time during which time
it is in effect; and shall be kept on file in the office of the
chief of police or in such other location within the police
department as the chief of police deems appropriate.
2. In order to provide for the usual operation of the municipal government, an
emergency is deemed to exist and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August7,2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Trespassing Ordinance
Background:
The Community Policing initiatives of the Police Department are attempting to increase
cooperation between the community and the Police Department in reducing crime and
disorder in Roanoke's neighborhoods. These efforts would be enhanced if the City could
respond to requests by property owners for police officers to act as agents of the landlord
on private property. Section 15.2-1717.1 of the Code of Virginia authorizes the City of
Roanoke to establish such procedures by ordinance.
The City Attorney has prepared an amendment to 21-32 of the Code of the City of
Roanoke authorizing property owners by written agreement to authorize police officers to
forbid another to go on the property designated in the written agreement. These
agreements would be renewed annually. Officers could issue written notice to persons
who had created a problem on the property, even if the property owner were not present.
Recommended Action:
City Council amend and reordain Section 21-32 of the Code of the City.
Attachment: 1
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Assistant City Manager for Community Development
Chief A. L. Gaskins, Police
00-427
Attachment 1
Council Report
August 7, 2000
00-427
§ 15.2-1717.1
Designation of police to enforce trespass violations
.Any locality may by ordinance establish a procedure whereby the owner of real property may designate
the local law-enforcement agency as a "person lawfully in charge of the property" for the purpose of
forbidding mother to go or remain upon the lands, buildings or premises of the owner as specified in the
designation. The ordinance shall require that any such designation be in writing and on file with the local
law-enforcement agency.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #60-236-304
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35003-080700 authorizing acceptance of a Juvenile
Justice and Delinquency Prevention Title II Grant from the Department of Criminal Justice
Services (Grant No. 01-B3256JJ00), in the amount of $70,286.00, to be used for the City's
Crisis Intervention Center (Sanctuary)Aggression Replacement Training and Education
Program; and authorizing execution of the necessary documents. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Human Services/Social Services
Letitia E. Malone, Juvenile Justice Administrator
H:~Agenda00XAug.7.amcnd.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 35003-080700.
A RESOLUTION authorizing the acceptance of a Juvenile Justice and Delinquency Prevention
Title II Grant from the Department of Criminal Justice Services for the City's Crisis Intervention Centers
(Sanctuary) Aggression Replacement Training and Education Program; and authorizing the execution
of the necessary documents.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the Juvenile Justice and Delinquency Prevention Title
II Grant from the Department of Criminal Justice Services (Grant No. 01-B3256JJ00), in the amount of
$70,286.00, to be used for the City's Crisis Intervention Center's (Sanctuary) Aggression Replacement
Training and Education Program, as set out and described in the City's application for said grant, and as
more particularly set forth in the City Manager's report dated August 7, 2000.
2. The City Manager is hereby authorized to execute any and all requisite documents,
including any documents providing for indemnification by the City as are required for the City's
acceptance of this grant, upon form approved by the City Attorney, and to furnish such additional
information as may be required in connection with the City's acceptance of this grant.
3. The City Manager is further directed to furnish such additional information as may be
required by the Department of Criminal Justice Services in connection with the City's acceptance of the
grant.
ATTEST:
H:qLESql.-Grant-CrimJu~tiee-SanctuatT-8-7-00
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #60-236-304
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35002-080700 amending and reordaining certain
sections of the 2000-2001 Grant Fund Appropriations, providing for appropriation of
$70,286.00, in connection with acceptance of a Juvenile Justice and Delinquency
Prevention Title II Grant from the Department of Criminal Justice Services for the City's
Crisis Intervention Center (Sanctuary) Aggression Replacement Training and Education
Program. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
pc:
Dadene L. Burcham, City Manager
George C~ Snead, Jr., Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Human Services/Social Services
Letitia E. Malone, Juvenile Justice Administrator
H:',Agcnda00XAug.7.arnend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 35002-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
AD~)ropriations
Health and Welfare
Aggression Replacement Training and Education
Program - FY01 (1-12) ...................................
Revenues
$ 3,425,552
70,286
Health and Welfare
Aggression Replacement Training and Education
Program - FY01 (13) ....................................
1) Regular Salaries (035-630-5094-1002) $ 26,732
2) Temporary Salaries (035-630-5094-1004) 31,380
3) ICMA - Retirement (035-630-5094-1115) 2,406
4) ICMA Match (035-630-5094-1116) 520
5) FICA (035-630-5094-1120) 4,645
6) Health Insurance (035-630-5094-1125) 2,100 ..
7) Dental Insurance (035-630-5094-1126) 185
8) Life Insurance (035-630-5094-1130) 64
9) Long Term Disability (035-630-5094-1131 ) 214
10) Telephone (035-630-5094-2021 ) 540
11) Administrative Supplies (035-630-5094-2030) 500
12) Local Mileage (035-630-5094-2046) 1,000
13) State Grant Receipts (035-630-5094-5094) 70,286
$ 3,425,552
70,286
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Acceptance of Juvenile Justice and Delinquency Prevention Title II
Grant funds from the Department of Criminal Justice Services for
Sanctuary's Aggression Replacement Training and Education
Program (ARTEP).
Background:
ARTEP is an anger control program run by Sanctuary Crisis Intervention staff. This
program is designed to increase public and provide accountability to assaultive youth.
The pilot for this program had no repeat offenders in the first six months following
completion of the training, in 94% of the cases.
Considerations:
ARTEP provides a less costly alternative than incarceration of juvenile offenders. This
program increase the options available to juvenile court judges.
Grant funding must be applied for on an annual basis. This is the second year in a five
year funding cycle, with increasing local responsibility for funding. Revenue from JJDP
will decrease 25% in the third year, 50% in the fourth year, and 75% in the fifth year, to
allow for local assumption of costs.
Recommended Actions:
Adopt a resolution accepting the $70,286.00 in 2000-2001 funding from the
Department of Criminal Justice Services, Grant #01-B3256JJ00, for Sanctuary's
Outreach Aggression Replacement Training and Education Program;
Authorize the City Manager to execute the required Grant Acceptance, Request
for Funds and any other forms required by the Department of Criminal Justice
Services in order to accept these funds; and
Appropriate $70,286.00 to revenue and expenditure accounts in the Grant Fund
to be established by the Director of Finance, as detailed in Attachment A.
Respectfully submitted,
City Manager
Attachment: 1
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
George C. Snead, Assistant City Manager for Community Development
Glenn D. Radcliffe, Director of Human Services/Social Services
Letitia E. Malone, Juvenile Justice Administrator
Repo~ #00-431
Attachment A
ARTEP FUNDS--2000/2001 Account Set-up
Transactions
Account No. Description Amount
Revenue-2000/2001 DCJS grant $70,286
Total Revenue $70,286
Expenditures:
1002 Regular Salaries $26,732
1004 Temporary Employees 31,380
1115 ICMA 2,406
1116 ICMA Match 520
1120 FICA 4,645
1125 Health 2,100
1126 Dental 185
1130 Life 64
1131 Long term disability 214
2021 Telephone 540
2030 Administrative Supplies 500
2046 Travel/Mileage 1,000
Total Expenditures $70,286
CITY OF ROANOI
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August14,2000
File #60-202-323
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35004-080700 amending and reordaining certain
sections of the 2000-2001 General Fund Appropriations, providing for appropriation of
$35,277.00, in connection with creation ora new Library Development Coordinator position
in the Department of Libraries budget. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,
2000.
MFP:sm
Attachment
pc:
Sincerely,
Mary F. Parker, CMC
City Clerk
Warner N. Dalhouse, President, Roanoke Public Library Foundation, 460 Tranquility
Road, Moneta, Virginia 24121
Michael L. Ramsey, Chairperson, Roanoke Public Library Board, 3015 Carolina
Avenue, $. W., Roanoke, Virginia 24014
Dadene L. Burcham, City Manager
George C:' Snead, Jr., Assistant City Manager for Community Development
Beverly A. James, Director of Libraries
H:X~Agcnda00kAug.7.amcnd.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 35004-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
ADDror) riations
Parks, Recreation and Cultural $ 4,528,197
Libraries (1-9). 2,216,533
1) Regular Employee Salaries
2) City Retirement
3) ICMA Match
4) FICA
5) Medical Insurance
6) Dental Insurance
7) Life Insurance
8) Disability Insurance
9) Reimbursements
(001-650-7310-1002) $ 28,302
(001-650-7310-1105) 1,769
(001-650-7310-1116) 520
(001-650-7310-1120) 2,165
(001-650-7310-1125) 2,100
(001-650-7310-1126) 185
(001-650-7310-1130) 227
(001-650-7310-1131 ) 9
(001-650-7310-8005) (35,277)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
'00 JUt. 2,3 ~
,2:25
August 7, 2000
Honorable Ralph Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Library Development Coordinator
Background:
in an effort to increase the constituency for the Roanoke Public Libraries, the City
Manager suggested the Roanoke Public Library Foundation be approached about
funding a new position for the purpose of expanding program offerings through the
creation of partnerships and sponsorships with civic groups and businesses.
Considerations:
The Roanoke Public Library Foundation has agreed to provide up to $38,000 to fund the
position for the first twelve months, at which time the city would assume the funding.
Recommended Actions:
Authorize the creation of new Library Development Coordinator position in the
Department of Libraries budget. Appropriate a total amount of $35,277 to the
Department of Libraries Personnel Services accounts as listed on Attachment 1.
Increase the Libraries' Reimbursements Account number 001-650-7310-8005 by
$35,277 to accept funds from the Roanoke Public Library Foundation.
Respectfully submitted,
Attachment
C:
Mary Parker, City Clerk
William Hackworth, City Attorney
James Grisso, Director of Finance
Beverly James, Director of Libraries
Warner Dalhouse, President, Roanoke Public Library Foundation
Michael Ramsey, President, Roanoke Public Library Board
#00-432
Report ~30-432
Subject: Library Development Coordinator
Attachment 1
Appropriate $35,277 to Department of Libraries accounts as follows:
001-650-7310-1002
001-650-7310-1105
001-650-7310-1116
001-650-7310-1120
001-650-7310-1125
001-650-7310-1126
001-650-7310-1130
001-650-7310-1131
Regular Employee Salaries $28,302
City Retirement 1,769
ICMA Match 520
FICA 2,165
Hospitalization Insurance 2,100
Dental Insurance 185
Life Insurance 227
Disability Insurance 9
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #165-178
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35005-080700 authorizing you to prepare and
submit an application to the Virginia Department of Housing and Community Development
for up to $100,000.00, for the Derelict Structures Fund on behalf of the Northwest
Neighborhood Environmental Organization and Two B Investments for projects in the 500
block of Loudon Avenue, N. W., and at 113 Norfolk Avenue, S. W.; authorizing acceptance
of any grant made by the Department of Housing and Community Development from the
Derelict Structures Fund based on the application; authorizing execution of any and all
requisite documents accepting the grant; and authorizing execution of agreements with the
Northwest Neighborhood Environmental Organization and Two B Investments for
disbursement of the grant funds. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,
2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
H :k~.genda00k6,.ug.7 .amend.wpd
Darlene L. Burcham
August 14, 2000
Page 2
pc:
James M. Lesniak, Executive Director, Northwest Neighborhood Environmental
Organization, 802 Loudon Avenue, N. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Barry L. Key, Director, Management and Budget
Frank E. Baratta, Grants Monitor, Grants Compliance
George C. Snead, Jr., Assistant City Manager for Community Development
H:X~.gcnda00~August 7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 35005-080700.
A RESOLUTION authorizing the City Manager to prepare and submit an application
to the Virginia Department of Housing and Community Development for the Derelict
Structures Fund on behalf of the Northwest Neighborhood Environmental Organization and
Two B Investments for projects in the 500 block of Loudon Avenue NW and at 113 Norfolk
Avenue SW; authorizing the acceptance of any grant made by the Department of Housing
and Community Development from the Derelict Structures Fund based on the application;
authorizing the execution of any and all requisite documents accepting the grant; and
authorizing execution of agreements with the Northwest Neighborhood Environmental
Organization and Two B Investments for disbursement of the grant funds.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized, for and on behalf of the City, to
prepare and submit an application to the Virginia Department of Housing and Community
Development for up to $100,000 for the Derelict Structures Fund on behalf of the Northwest
Neighborhood Environmental Organization and Two B Investments for projects in the 500
block of Loudon Avenue NW and at 113 Norfolk Avenue SW, upon form approved by the
City Attorney, a~ more particularly set out in the report to this Council dated August 7, 2000.
2. This Council accepts any Derelict Structures Fund grant from the Virginia
Department of Housing and Community Development in the amount of up to $100,000 to
be used for those purposes, and under those conditions, identified in the report of the City
Manager dated August 7, 2000, and as approved by the Department of Housing and
Community Development.
3. The City Manager is authorized to execute any and all requisite documents,
including any documents providing for indemnification by the City, as are required for the
City's acceptance of this grant, upon form approved by the City Attorney, and to furnish such
additional information as may be required in connection with the City's acceptance of any
such awarded Derelict Structures Fund grant.
4. The City Manager is authorized to execute contracts, in a form approved by the
City Attorney, with the Northwest Neighborhood Environmental Organization and Two B
Investments, for disbursement of any such Derelict Structures Fund grant funds received.
ATTEST:
City Clerk.
H:'~-,ES'~R.- DereStrucFund-8-7-O0
Roanoke City Council
Regular Agenda Report
August 7, 2000
'00 JLIL 31 Pt
Honorable Ralph Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Funding Proposal for the Virginia Derelict Structures Fund
Background:
The Virginia Derelict Structures Fund is a program established by the General
Assembly to help address vacant deteriorated buildings across the state. The 2000
General Assembly allocated $1.1 million to the program for this year, increased from
$500,000 last year. A locality may apply for up to $100,000 toward the acquisition,
demolition, and/or renovation of "derelict structures". The City received the maximum
$100,000 grant last year for rehabilitation of the Shenandoah Hotel. Another $100,000
was obtained through the forerunner of the program several years ago for the conversion
of the old Justice House to the renovated One Elm Place.
The state's deadline for submitting an application is August 18. The application
package must include an approving resolution from City Council. In June and July, the
City Department of Planning and Code Enforcement solicited project proposals for its
application to the state. Five proposals were received and evaluated based on
consistency with the state's criteria, compatibility with existing plans and priorities of the
City, community impact, need for financial assistance, ability of the developer to undertake
the project, and project readiness. These proposals are:
· Fifth Street Gateway Project, Northwest Neighborhood Environmental Organization
- Acquisition, demolition, rehabilitation and/or construction of residential buildings
in the 500 block of Loudon Avenue NW
· 113 Norfolk Avenue SW, Two B Investments Rehabilitation of a vacant
commercial building on Warehouse Row
· 29 Franklin Road, SW; Pigeon Palace LLC - Rehabilitation of retaining wall
· 7 scattered vacant residential properties; John Ginn - Rehabilitation and
reoccupancy
· 1507-1509 Maple Avenue, SW; Easter P. Moses - Rehabilitation of a vacant multi-
family residential building.
Considerations:
With the increased funding allocated to the program, the program's priority to urban
areas, and the City's successful experience with the program, chances of obtaining a grant
are good. However, grants are awarded based on the projects proposed. The state's
priorities include project readiness, location within special targeted areas e.g. conservation
areas, enterprise zones or historic districts, and relationships with other projects or
activities in the area. Funds allocated by the program may not be used for more than half
of the project costs, but the other funds are not required to be provided by the City. The
projects that are recommended do not require allocation of any additional funds by the
City. Obtaining a grant from the program could be a significant help to address buildings
that are a blight on the Roanoke community, at no additional cost to the City.
Recommended Actions:
1 ) Authorize the submission of a proposal to the Virginia Derelict Structures Fund for
$100,000 to support the following projects:
2)
· Fifth Street Gateway Project, Northwest Neighborhood Environmental
Organization - $50,000 Plans for this project are for the revitalization of
entire 500 block of Loudon Avenue, NW, including the acquisition of all
properties, demolition of three dilapidated buildings, rehabilitation of four
single-family homes and one commercial building, and construction of five
new single-family homes and two multi-family buildings to provide special
needs housing. Previously the City allocated $78,700 in federal HOME
funds to this project.
· 113 Norfolk Avenue SW, Two B Investments - $50,000 The applicant
plans an adaptive reuse of the building as office space to be leased to high-
technology firms, similar to the recently completed Infosystems building next
door.
Authorize the City Manager to execute any documents necessary, in a form
approved by the City Attorney, to accept any Derelict Structures Fund grant
awarded by the state and to contract with the owners/developers of the projects for
which funds are granted.
Respectfully submitted,
City Manager
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
George C. Snead, Assistant City Manager for Community Development
#00-434
CITY. OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #24-76-497
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35006-080700 amending §23.1-20, Employment
Discrimination by Contractor Prohibited, of the Code of the City of Roanoke (1979) as
amended, and enacting a new §23.1-20.1, Drug-Free Workplace to be Maintained by
Contractor; Required Contract Provisions, the amended and added sections incorporating
the provisions of State law enacted at the 2000 Session of the General Assembly. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
H:~Agcnda00~ug.7.amcnd.wpd
Darlene L. Burcham
August 14, 2000
Page 2
pc:
The Honorable
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President- Supplements, Municipal Code Corporation,
P.O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
The Honorable Arthur B. Crush, III, Clerk of Circuit Court
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
D. Darwin Roupe, Acting Manager of General Services
H:~,Agenda00~ugust 7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 35006-080700.
AN ORDINANCE amending and reordaining §23.1-20, Employment Discrimination by
Contractor Prohibited, of the Code of the City of Roanoke (1979), as amended, and enacting a new
§23.1-20.1, Drug-Free Workplace to be Maintained by Contractor; Required Contract Provisions,
the amended and added sections incorporating the provisions of State law enacted at the 2000
Session of the General Assembly; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 23.1-20, Employment Discrimination by Contractor Prohibited~ of the Code
of the City of Roanoke (1979), as amended, is hereby amended and reordained, and new §23.1-20.1
Drug-Free Workplace to be Maintained by Contractor; Required Contract Provision.% is added to
Chapter 23.1, Procurement, of the Code of the City of Roanoke (1979), as amended, in order to
incorporate the provisions of State law, and shall read as follows:
§23.1-20. Employment Discrimination by Contractor Prohibited,
Every contract of over ten thousand dollars ($10,000.00) to which the city is a party
shall contain the provisions in subparagraphs (a) and (b) herein:
(a) During the performance of this contract, the contractor agrees as follows:
The contractor will not discriminate against any employee or
applicant for employment because of race, religion, color, sex,
national origin, age, disability, or any other basis prohibited
by state law relating to discrimination in employment, except
where there is a bona fide occupational qualification
reasonably necessary to the normal operation of the
contractor. The contractor agrees to post in conspicuous
places, available to employees and applicants for
employment, notices setting forth the provisions of this
nondiscrimination clause.
(b)
The contractor, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, will state
that such contractor is an equal oppommity employer.
o
Notices, advertisements and solicitations placed in accordance
with federal law, rule or regulation shall be deemed sufficient
for the purpose of meeting the requirements of this section.
The contractor will include the provisions of the foregoing
subparagraphs (a) (1), (2) and (3) in every subcontract or purchase
order of over $10,000, so that the provisions will be binding upon
each subcontractor or vendor.
{}23.1-20.1.
Drug-Free Workplace to be Maintained by Contractor; Required Contract
Provisions.
Every contract of over ten thousand ($10,000.00) to which the city is a party shall
contain the provisions in subparagraphs (a) and (b) herein:
(a)
(b)
During the performance of this contract, the contractor agrees
to (i) provide a drag-free workplace for the contractor's
employees; (ii) post in conspicuous places, available to
employees and applicants for employment, a statement
notifying employees that the unlawful manufacture, sale,
distribution, dispensation, possession, or use of a controlled
substance or marijuana is prohibited in the contractor's
workplace and specifying the actions that will be taken
against employees for violations of such prohibition; (iii) state
in all solicitations or advertisements for employees placed by
or on behalf of the contractor that the contractor maintains a
drag-free workplace; and (iv) include the provisions of the
foregoing clauses in every subcontract or purchase order of
over $10,000, so that the provisions will be binding upon each
subcontractor or vendor.
For the purposes of this section, "drug-flee workplace" means
a site for the performance of work done in connection with a
specific contract awarded to a contractor in accordance with
this chapter, the employees of whom are prohibited from
engaging in the unlawful manufacture, sale, distribution,
dispensation, possession or use of any controlled substance or
marijuana during the performance of the contract.
N:\CALCXMe$.mre~'w. ode amid 2~
2. In order to provide for the usual operation of the municipal government, an
emergency is deemed to exist and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
N:\CALChMe~u~s~xle ~ ~
WILLIAM M. HACKWORTH
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY AT'FORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty @ ci.roanok¢.va.us
August 7, 2000
'GO
WH, LIAM,X. P~RSONS
STEVEN J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY ATrORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Amendment to City Code §23.1-20 and addition of new §23.1-20.1
Dear Mayor Smith and Members of Council:
During the last Session of the General Assembly, amendments were made to the State
Code which necessitate the amendment of one section of the City's procurement ordinance,
and the addition of a new section to it. The first of these pertains to equal opportunity in
employment. As required by State law, since 1982, the City Code has had aprovision which
requires that contracts with parties who contract with the City in amounts over $10,000
contain a provision which prohibits the contractor from discriminating against any
subcontractor, employee or applicant for employment because of race, religion, color, sex,
or national origin. The 2000 Session of the General Assembly added prohibitions against
discrimination on the basis of age, disability, or any other basis prohibited by State law
relating to discrimination in employment to the list of prohibited practices, and required that
localities include the new provisions in their contracts over $10,000.
The second provision, codified as § 11-51.1, Code of Virginia, requires that localities
include in every contract over $10,000 a provision requiring the contractor to maintain a
drug free work place. We have prepared an ordinance making the necessary changes in the
City Code and it is attached for your consideration. Please let me know if you have any
questions about this matter.
With kindest personal regards, I am
WMH:f
Sincerely yours,
William M. Hackworth
City Attorney
H:\COUNClL~l-hmproam. 1
The Honorable Mayor and Members
of City Council
August 7, 2000
Attachment
cc: Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director of Public Works
D. Darwin Roupe, Acting Director of General Services
Philip C. Schirmer, Acting City Engineer
Mary F. Parker, City Clerk
H:\COUNCIL~l-hmproam I
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 14, 2000
File #60-192
SANDRA H. EAKIN
Deputy City Clerk
Leslie E. Martin
Executive Vice-President
Cox Rigging, Inc.
315 Sartin Road
Burlington, North Carolina 27217
Cy O. Hall
Chief Estimator
Hico, Inc.
950 Radford Road
Christiansburg, Virginia 24173
Gentlemen:
I am enclosing copy of Ordinance No. 35008-080700 accepting the bid of Cox Rigging,
Inc., in the amount of $99,794.00, for improvements to the Roanoke Civic Center
Auditorium, Coliseum, and related work, upon certain terms and conditions; awarding a
contract therefor; and authorizing the proper City officials to execute the requisite contract
for such work. The abovereferenced measure was adopted by the Council of the City cf
Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc.'.
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
D. Darwin Roupe, Acting Director, General Services
Kit B. Kiser, Assistant City Manager for OperationS
Philip C...Schirmer, City Engineer
James M. Evans, Director, Civic Facilities
H:~genda00~.ugust 7.wpd
IN THECOUNC[LOF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 35008-080700.
AN ORDINANCE accepting the bid of Cox Rigging, Inc. for improvements to the Civic
Center Auditorium, Coliseum, and related work, upon certain terms and conditions and awarding a
contract therefor; authorizing the proper City officials to execute the requisite contract for such work;
and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Cox Rigging, Inc., in the amount of $99,794.00 for improvements to the Civic
Center Auditorium, Coliseum, and related work, as is more particularly set forth in the City Manager's
report dated August 7, 2000, to this Council, such bid being in full compliance with the City's plans
and specifications made therefor and as provided in the contract documents offered said bidder, which
bid is on file in the Purchasing Department, be and is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, the requisite contract with the successful bidder, based on its
proposal made therefor and the City's specifications made therefor, said contract to be in such form
as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore
or simultaneously appropriated by Council.
3. In order to provide for the usual daily operation of the mt/nieipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #60-192
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35007-080700 amending and reordair{ing certain
sections of the 2000-2001 Civic Center Fund Appropriations, providing for appropriation
of$115,000.00, in connection with improvements to the Civic Center Auditorium, Coliseum
and related work. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Dadene L. Burcham, City Manager
D. Darwin Roupe, Acting Director, General Services
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
James M. Evans, Director, Civic Facilities
H:'~genda00Latug.7.amend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 35007-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Civic
Center Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Civic Center Fund Appropriations, be, and the same are'
hereby, amended and reordained to read as follows, in part:
_A~3Dropriation_~
Capital Outlay
Improvements to Civic Center Auditorium/Coliseum (1) .............
Retained Eaming?
$ 448,059
115,000
Retained Earnings - Unappropriated (2) .......................... $
1) Appropriated from
General Revenue (005-550-8607-9003) $ 115,000
2) Retained Earnings (005-3336) (115,000)
3,106,742
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Bid Committee Report
Improvements to the Civic Center
Auditorium, Coliseum and Related Work
Bid No. 00-05-116
Background:
After proper advertising, bids were received on June 19, 2000. There were two separate
items bid for this project as follows:
a,
Lower fire curtain between the auditorium and stage. This curtain is 80%
pure asbestos. The contractor is to assist the asbestos abatement
contractor in lowering the curtain to the stage floor. Provide and install new
fire curtain to meet present day 2 hour fire rating at a cost of $71,256.
Provide and install new fall protection for steel rigging in coliseum in
accordance with OSHA requlations. Change rigging cables from 1/4" to 3/8"
at a cost of $24,028.
Co
Inspect and report on condition of rigging in auditorium to include
counterweight and motorized rigging, acOustical bannerwinches over seating
areas at a cost of $4,510.
The only bid was submitted by Cox Rigging, Inc. of Burlington, North Carolina in the
amount of $99,794 and the bid was in compliance with the specifications.
Bid item no. 2 was for the asbestos abatement contractor to assist the rigging
contractoi' to lower the fire curtain to the stage floor. From that point the abatement
contractor shall properly remove and dispose of the asbestos curtain.
The bid was submitted by HICO, Inc. of Christiansburg, Virginia in the amount of $8,215.
This will be a separate contract and is within the signing authority of the City Manager.
Bid Committee Report
Improvements to the Civic Center
Auditorium, Coliseum and Related Work
Bid No. 00-05-116
August 7, 2000
Page 2
The total contract funding required is as follows:
Cox Rigging, Inc.
Hico, Inc.
Contingency for Project
$ 99,794.00
8,215.00
6,991.00
Total $115,000.00
Funding is available in the Civic Center Retained Earnings account.
Recommended Action:
Accept the above bid and authorize the City Manager to enter into a contractual agreement
with Cox Rigging, Inc. for the above work in Paragraph 1 in the amount of $99,794. The
City Manager has authority to enter into a contractual agreement with HICO, Inc. in the
amount of $8,215, in a form approved by the City Attorney, and no Council action is
required on that matter.
Appropriate funding of $115,000 for the project and authorize the Director of Finance to
create a new account in the Civic Center Fund entitled "Improvements to Civic Center
Auditorium/Coliseum".
Respectfully submitted,
William H. Carder
W. Alvin Hudson
it~B. Kiser ~
Bid Committee Report
Improvements to the Civic Center
Auditorium, Coliseum and Related Work
Bid No. 00-05-116
August 7, 2000
Page 3
I concur with the recommendations of the bid committee and recommend it to you for
approval.
Respectfully submitted,
City Manager
DLB/LBC/sas
C:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
D. Darwin Roupe, Acting Director of General Services
00-160
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #60-165-178-414-432
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35011-080700 authorizing you to execute any
necessary documents or agreements in connection with the Street Lighting Agreement
between the City and Appalachian Power Company, d/b/a American Electric Power, dated
July 1, 1995, in order for American Electric Power to provide the appropriate street lights
and associated electrical work for Phase I of Greater Gainsboro Infrastructure
Improvements, in the amount of $590,550.00. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc: David Barger, Region Support, American Electric Power, P. O. Box 2021, Roanoke,
Virginia 24022
James D. Grisso, Director of Finance
D. Darwin Roupe, Acting Director, General Services
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
H:'~gcnda00~ug.7.amcnd.wpd
THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 35011-080700.
AN ORDINANCE authorizingtheCiwManagertoex~uteanynecessarydocumemsor
agreements in connection with the Street Lighting Agreement between the City and Appalachian
Power Company, d/b/a American Electric Power (AEP), dated July 1, 1995, in order for AEP to
provide the appropriate street lights and associated electrical work for Phase I of the Greater
Gainsboro Infrastructure Improvements; and providing for an emergency
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager is authorized to execute any necessary doe'uments or agreements
in connection with the Street Lighting Agreement between the City and AEP dated July 1, 1995, in
order for AEP to provide the appropriate street lights and associated electrical work for Phase I of
the Greater Gainsboro Infrastructure Improvements, in the amount of $590,550.00, as is more fully
set forth in the City Manager's report to this Council dated August 7, 2000.
2. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage..
ATTEST:
City Clerk.
MARY lv. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 14, 2000
File #60-165-178414432
Aaron J. Conner, Manager
Aaron J. Conner General Contractor
4020 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Conner:
I am enclosing copy of Ordinance No; 35010-080700 accepting the bid of Breakell, Inc.,
in the amount of $1,380,731.64, for Phase I of Greater Gainsboro Infrastructure
Improvements, upon certain terms and conditions; awarding a contract therefor; authorizing
the proper City officials to execute the requisite contract for such work; and rejecting all
other bids made to the City for the work. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday,
August 7, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submiffing your
bid on the abovedescribed improvements.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
H:~Agenda00L&ug.7.amend.wpd
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 14, 2000
File #60-165-178-414-432
SANDRA H. EAKIN
Deputy City Clerk
Stanley G. Breakell, President
Breakell, Inc.
2314 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Breakell:
I am enclosing copy of Ordinance No. 35010-080700 accepting the bid of Breakell, Inc.,
in the amount of $1,380,731.64, for Phase I of Greater Gainsboro Infrastructure
Improvements, upon certain terms and conditions; awarding a contract therefor; authorizing
the proper City officials to execute the requisite contract for such work; and rejecting all
other bids made to the City for the work. The abovereferenced measure was adopted by
the Council of the City of Roanoke. at a regular meeting which was held on Monday,
August 7, 2000.
MFP:sm
Enclosure
pc:
Sincerely,
Mary F. Parker, CMC
City Clerk
Darlene L. Burcham, City Manager
James D. Gdsso, Director of Finance
D. Darwin Roupe, Acting Director, General Services
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
H:'~genda00Latug.7.amcnd.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 35010-080700.
AN ORDINANCE accepting the bid of Breakell, Inc. for Phase I of the Greater Gainsboro
Infrastructure Improvements, upon certain terms and conditions and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such work; rejecting all
other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Breakell, Inc. in the amount of $1,380,731.64 for Phase I of the Greater
Gainsboro Infrastructure Improvements, as is more particularly set forth in the City Manager's report
dated August 7, 2000, to this Council, such bid being in full compliance with the City's plans and
specifications made therefor and as provided in the contract documents offered said bidder, which
bid is on file in the Purchasing Department, be and is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, the requisite contract with the successful bidder, based on its
proposal made therefor and the City's specifications made therefor, said contract to be in such form
as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore
or simultaneously appropriated by Council. .-
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's
appreciation for such bid.
H :~A4EASURES~breakinfi~ 1
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:~4EAS URES~.br~dnfr~ I
CITY OF ROANOKE
Office of the C~ty Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #60-165-178-414-432
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35009-080700 amending and reordaining certain
sections of the 2000-2001 General, Water, Sewage Treatment, Capital Projects, and
Management Services Fund Appropriations, providing for appropriation of $1,609,799.00,
in connection with construction of Phase I of the Greater Gainsboro Infrastructure
Improvements project. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Darlene L. Burcham, City Manager
D. Darwi.n, Roupe, Acting Director, General Services
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
H :'c.~genda00~.ug.7.amcnd.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of August, 2000.
No. 35009-080700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
General, Water, Sewage Treatment, Capital Projects, and Management Services Fund
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanok® that
certain sections of the 2000-2001 General, Water, Sewage Treatment, Capital Projects,
and Management Services Fund Appropriations, be, and the same are hereby, amended
and reordained to read as follows, in-part:
General Fund
Appropriations
Nondepartmental $ 63,768,958
Residual Fringe Benefits (1) .................................. 1;793,670
Transfers to Other Funds (2) ................................. 63,340,169
Fund Balance
Reserved for CMERP (3) ................................... $ 4,814,240
Water Fund
Appropriations
Nonoperating Expense (4) ................................... $ 2,603,305
Retained Earnin.qs
Retained Earnings - Unrestricted (5) ........................... $ 29,841,311
Sewa,qe Treatment Fund
Appropriations
Nonoperating Expense (6) ................................... $
Retained Earninqs - Unrestricted
Retained Earnings (7) ...................................... $
Capital Projects Fund
Appropriations
General Government $
Greater Gainsboro Infrastructure Improvements (8-12) .............
Parks, Recreation and Cultural $
Franklin Square Project Property (13) ..........................
Franklin Square Park (14) ...................................
Capital Improvement Reserve $
Public Improvement Bonds Series 1999 (15) .....................
Revenues
Nonoperating $
Transfers from Other Funds (16-19) ...........................
Mana.qement Services Fund
Appropriations
Management Services - Operating (16) ......................... $
Retained Eamin.qs
Retained Earnings - Unrestricted (17) .......................... $
1) Retiree Supplement
to 65
2) Transfer to CaPital
Projects Fund
3) Reserved for CMERP
4) Transfer to Capital
Projects Fund
5) Retained Earnings-
Unrestricted
(001-250-9110-1127)
( 001-250-9310-9508)
(001-3323)
(002-510-2172-9508)
(002-3336)
$ (135,937)
635,937
(5OO,O0O)
2,900
( 2,900)
801,679
29,911,883
10,990,916
1,609,799
12,055,128
0
8,947
12,055,128
11,088,328
2,080,746
2,080,746
209,869
189,927
6) Transfer to Capital
Projects Fund
7) Retained Earnings -
Unrestricted
8) Appropriated from
1999 Bond Funds
9) Appropriated from
General Revenue
10) Appropriated from
Water Fund
11 ) Appropriated from
Sewage Treatment
Fund
12) Appropriated from
Management
Services Fund
13) Appropriated from
1999 Bond Funds
14) Appropriated from
1999 Bond Funds
15) Parks
16) Transfer from
General Fund
17) Transfer from
Water Fund
18) Transfer from
Sewage Treatment
Fund
19) Transfer from
Management
Services Fund
20) Transfer to Capital
Projects Fund
21 ) Retained Earnings-
Unrestricted
(003-510-3172-9508)
(003-3336)
(008-410-9625-9001 )
(008-410-9625-9003)
(008-410-9625-9008)
(008-410-9625-9124)
(008-410-9625-9128)
(008-002-9725-9001 )
(008-052-9705-9001)
(008-052-9709-9180)
(008-110-1234-1037)
(008-110-1234-1035)
(008-110-1234-1036)
(008-110-1234-1262)
(015-410-1617-9508)
(015-3336)
$
(
12,600
12,600)
291,053
1,203,246
2,900
12,600
100,000
(150,000)
( 6,053)
(135,000)
1,203,246
2,900
12,600
100,000
100,000
(100,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance.shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
August 7, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Bid Committee Report
Greater Gainsboro Infrastructure Improvements
Phase I
Project No. 6470
Bid No. 00-07-02
Background:
Three participants of major projects in the Greater Gainsboro area have requested financial
and other assistance from the City. They are the Roanoke Neighborhood Development
Corporation, the Roanoke Higher Education Authority and the Roanoke Redevelopment
and Housing Authority. A portion of the requests include infrastructure improvements
consisting of water, sanitary sewer, storm drainage, utility, grading, paving, landscaping
and associated work within the Greater Gainsboro Redevelopment Area.
The City has committed up to $3 million for public infrastructure improvements or
approximately $2.8 million after consulting and engineering fees.
The Roanoke Higher Education Authority contracted with Spectrum Engineers, P.C. to
prepare plans and specifications for the infrastructure improvements for the area bounded
by Wells Avenue, North Jefferson Street, Shenandoah Avenue and First Street, N.W.
Improvements are anticipated to be constructed in two phases.
Considerations:
The Greater Gainsboro Infrastructure Improvements project was properly advertised and
bids were received on July 14, 2000, at 2:00 p.m. Two bids were received with Breakell,
Inc., 2314 Patterson Avenue, S.W., Roanoke, Virginia 24016, submitting the Iow
responsive and responsible bid in the amount of $1,380,731.64 for the base bid for Phase
I of the Greater Gainsboro Infrastructure Improvements.
The City and Appalachian Power Company d/b/a American Electric Power (AEP) have a
Street Lighting Agreement dated July 1, 1995, concerning the provision by AEP to the City
of street lights and associated electrical current for the l ig hts. In accordance with the Street
Lighting Agreement and negotiations with AEP, AEP will provide the appropriate street
lights and electrical work for Phase I of the Greater Gainsboro Infrastructure Improvements
for $590,550.00.
Bid Committee Report
Greater Gainsboro Infrastructure Improvements
Phase I
Project No. 6470
Bid No. 00-07-02
August 7, 2000
Page 2
The project cost is estimated to be:
Base Contract (Phase I)
Project Contingency
AEP Street Lights and Electrical Work
$1,380,731.64
75,000.00
590,550.00
Total $2,046,281.64
Funding in the amount of $2,046,282 is available as follows:
FY 99-00 Consolidated Plan (CDBG Funds)
Greater Gainsboro Development Project
035-G00-0030-5286
FY 00-01 Consolidated Plan (CDBG Funds)
Greater Gainsboro Development Project
035-G01-0130-5286
Capital Project Account
Franklin Gateway Park
008-052-9705
Capital Project Account
Franklin Square Project Property
008-002-9725
Public Improvement Bonds Series 1999 - Parks
008-052-9709-9180
FY 99-00 Capital Maintenance Equipment Replacement Program
FY 00-01 Capital Maintenance Equipment Replacement Program
FY 00-01 Transfers to Capital Projects - Economic
Development Initiatives
001-250-9310-9508
FY 00-01 Transfers to Capital Projects
New Curb, Gutter and Sidewalk
001-250-9310-9508
161,483
275,000
6,053
150,000
135,000
250,000
250,000
192,309
125,000
Bid Committee Report
Greater Gainsboro Infrastructure Improvements
Phase I
Project No. 6470
Bid No. 00-07-02
August 7, 2000
Page 3
FY 00-01 Transfer to Capital Projects
Greater Gainsboro
001-250-9310-9508
FY 00-01 Retiree Supplement to 65
001-250-9110-1127
Management Services Fund Retained Earnings
Water Fund Prior Year Retained Earnings
Sewer Fund Prior Year Retained Earnings
Total - Phase I
$ 250,000
135,937
100,000
2,900
12,600
$2,046,282
Funding for Phase II of the project ($1,280,497) is projected to be funded as shown on
Attachment 2. This funding, along with the previously appropriated $131,500, makes a
total project budget of $3,458,281.
Recommended Action:
Accept the above bid and authorize the City Manager to execute a contract for the above
work, in a form approved by the City Attorney, with Breakell, Inc. in the amount of
$1,380,731.64 and 120 days of contract time, for the Greater Gainsboro Infrastructure
Improvements, Phase I. Reject the other bid received.
Appropriate or transfer funding in the amount of $1,609,799, as detailed on the preceding
page, to a Capital Projects Fund account to be entitled "Greater Gainsboro Infrastructure".
CDBG Funds of $436,483 have been appropriated to the proper accounts for a total of
$2,046,282.
Authorize the City Manager to execute any necessary documents or agreements in
connection with the Street Lighting Agreement dated July 1,1995, with Appalachian Power
Company d/b/a American Electric Power (AEP) in order for AEP to provide the appropriate
street lights and associated electrical work for Phase I of the Greater Gainsboro
Infrastructure Improvements for $590,550.
Bid Committee Report
Greater Gainsboro Infrastructure Improvements
Phase I
Project No. 6470
Bid No. 00-07-02
August 7, 2000
Page 4
Respectfully Submitted,
William H. Carder
W. Alvin Hudson
Philip C. Schirmer
I concur in the recommendation of the bid committee and recommend it to you for
approval.
Respectfully submitted,
L--'Oarlene L. Burch~m City Manager
DLB/PCS/bls
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
D. Darwin Roupe, Acting Director of General Services
00-163
ATTACHMENT 1
TABULATION OF BIDS
GREATER GAINSBORO INFRASTRUCTURE IMPROVEMENTS
PROJECT NO. 6470
BID NO. 00-07-02
Bids were opened by Robert L. White, Purchasing Officer, on behalf of D. Darwin
Roupe, Acting Director of General Services, on Friday, July 14, 2000, at 2:00 p.m.
Breakell, Inc. $1,380,731.64 $ 674,651.00 $2,055,382.64
Aaron J. Conner, General Contractor 1,475,246.00 1,288,418.00 2,763,664.00
Office of the City Engineer
Roanoke, Virginia
August 7, 2000
Greater Gainsboro Area Infrastructure Improvements
Phase II
Attachment 2
Fiscal Year 01-02
Fiscal Year 02-03
Funding Strategy
Capital Maintenance and Equipment
Replacement Program
Community Development Block Grant
Capital Maintenance and Equipment
Replacement Program
Community Development Block Grant
TOTAL
$ 250,000
496,000
38,497
496,000
$1,280,497
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #28-29-67
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34970-080700 authorizing the granting of an
easement for relocation of an existing overhead electric power service across City-owned
property located on the Mill Mountain Visitors Center site, upon certain terms and
conditions, as more particularly set forth in a report of the Water Resources Committee
dated July 17, 2000. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, July 17, 2000, also
adopted by the Council on second reading on Monday, August 7, 2000, and will be in full
force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
George C. Snead, Jr., Assistant City Manager for Community Development
Wanda B. Reed, Acting Director, Parks and Recreation
H:~Agenda00kAug.7.amend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34970-080700.
AN ORDINANCE authorizing the granting of an easement for the relocation of an
existing overhead electric power service across City-owned property located on the Mill
Mountain Visitors Center site, upon certain terms and conditions.
WHEREAS, a public heating was held on July 17, 2000, pursuant to § § 15.2-1800(B)
and 1813, Code of Virginia (1950), as amended, at which heating all parties in interest and
citizens were afforded an opportunity to be heard on said conveyance.
THEREFORE, BE IT RESOLVED AND ORDAINED by the Council of the City of
Roanoke that the City Manager and City Clerk are hereby authorized to execute and attest,
respectively, in a form approved by the City Attorney, the necessary document granting an
easement for the relocation of an existing overhead electric power service across City-owned
property located on the Mill Mountain Visitors Center site, upon certain terms and
conditions, as more particularly set forth in the report of the Water Resources Committee
dated July 17, 2000.
ATTEST:
City Clerk.
H:\OKD-GEN~O E-APCo-MillMtVisitor~Center-7-17-00
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Relocation of a Portion of an APCO Easement for
Mill Mountain Visitors Center
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the City Manager to advertise a public hearing and, lacking any comments to
th~ contrary, authorize the execution of the appropriate document, in a form approved
by the City Attorney, relocating a portion of an APCO easement across City-owned
property, and abandoning a portion. Said easement shall be for the purpose of
installing underground cable to provide electric service to the Visitors Center.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
CC:
~_~'i~y Clerk
City Attorney
Director of Finance
Engineering Coordinator
#00-342
Water Resources Committee
Regular Agenda Report
June 19,2000
To:
From:
Subject:
Members, Water Resoqtces (;:~ittee
'~. ~Kis'~er,.DireqtQ~& Operations
thru Darlen~~l~F~r~, City Manager
Relocation 5f a Portion of an APCO Easement for
Mill Mountain Visitors Center
Background:
Appalachian Power Company (APCO), doing business as American Electric Power, has
requested an easement to relocate an existing overhead power line located on the Mill
Mountain Visitors Center site to provide electdc service to the Visitors Center. (See
Attachment #1 .) A portion of the existing easement and line will be abandoned.
Approval of this request will provide for underground service to the Visitors Center.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of the appropriate document, in a form approved
by the City Attorney, relocating a portion of an APCO easement across City-owned
property, and abandoning a portion. Said easement shall be for the purpose of
installing underground cable to provide electric service to the Visitors Center.
Attachment(s): I
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton; Engineering Coordinator
H:\USER\COMMON\CounciAFittonWlillMtn.aep
#00-342
ATTACHMENT 1
MAP NO. 3780-302 C-!
PROPERTY NO. 1
FAS NO.
THIS AGREEMENT, made this 14th
W. O. 750-0413
J. O. 00-1057
day of April , 2000, by and between the
CITY OF ROANOKE, a municipal corporation existing under the laws of the Commonwealth
of Virginia, herein called "GRANTOR," and APPALACHIAN POWER COMPANY, a
Virginia corporation, herein called "APPALACHIAN."
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00), the
receipt of which is hereby acknowledged, the GRANTOR hereby gives license and permit to
APPALACHIAN, its successors and assigns, and the right, privilege and authority to said
APPALACHIAN, its successors and assigns, to construct, erect, operate, and maintain a line or
lines for the purpose of transmitting electric power overhead and underground on the property of
the City of Roanoke, further identified on Roanoke City Tax Map number 4050306
in the City of Roanoke, Virginia.
BEING a right of way and easement, in, on, along, through, across or under
said lands for the purpose of providing service to thc Mill Mountain Visitors
Center, as shown on that certain Appalachian Power Company Drawing V-1071,
dated 4-3-00, entitled "Proposed Right of Way on Prbperty of City of
Roanoke", attached hereto and made a part hereof.
THIS IN~UMENT PREPARED BY APPALACHIAN POWER COMPANY
P. O. BOX 2021, ROANOKE, VIRGINIA 24022
TOGETHER with the fight to said APPALACHIAN, its successors and assigns, to
construct, erect, install, place, operate, maintain, inspect, repair, renew, remove, add to the
number of poles, with crossarms, wires, cables, transformers, guys, and anchors in, on, and
under the premises above referred to; grounding systems and all other appurtenant equipment
and fixtures, underground conduits, ducts, vaults, cables, wires, transformers, pedestals, risers,
pads, fixtures and appurtenances (hereinafter called "Appalachian's Facilities"), and string wires
and cables, adding thereto from time to time, in, on, along, over, through, across and under the
above referred to premises; the right to cut down, trim, clear and/or otherwise control, and at
Appalachian's option, remove from said premises any trees, shrubs, roots, brush, undergrowth,
overhanging branches, buildings or other obstructions which may endanger the safety of, or
interfere with the use of Appalachian's Facilities: the right to disturb the surface of said
premises and to excavate thereon: and the right of ingress and egress to and over said above
referred to premises and any of the adjoining lands of the Grantors at any and all times, for the
purpose of exercising and enjoying the rights herein granted, and for doing anything necessary or
useful or convenient in connection therewith. The Grantor hereby grants, conveys and warrants
to Appalachian Power Company a non-exclusive right of way easement for electric facilities.
In the event APPALACHIAN should remove all of said Appalachian's facilities from the
lands of the GRANTOR, then all of the rights, title and interest of the party of APPALACHIAN
in the right of way and lic, en~ heminabove granted, shall revert to the GRANTOR, its successors
and assigns.
2
APPALACHIAN agrees to indemnify and save harmless the GRANTOR against any and all
loss or damage, accidents, or injuries, to persons or property, whether of the GRANTOR or any
other person or corporation, arising in any manner from the negligent construction, operations, or
maintenance, or failure to properly construct, operate, or maintain said Appalachian's facilities.
TO HAVE AND TO HOLD the same unto Appalachian Power Company, its successors
and assigns.
Upon recordation of this agreement Appalachian accepts the terms and conditions
contained therein.
WITNESS the signature of the City of Roanoke by Darlene L. Burcham, its City
Manager, and its municipal seal hereto affixed and attested by Mary F. Parker, its City Clerk
pursuant to Ordinance No. adopted on
CITY OF ROANOKE
ATTEST:
CITY MANAGER
CITY CLERK
STATE OF VIRGINIA)
)
CITY OF ROANOKE )
TO-WIT:
Commonwealth At Large, do certify that
, at Notary Public in and for the City and
and
· City Manager and City Clerk, respectively, of the
City of Roanoke, whose names as such are signed to the writing above, bearing date the
day of
in my jurisdiction aforesaid.
Given under my hand this
My Commission Expires:
,2000, have each acknowledged the same before me
day of ,2000.
NOTARY PUBLIC
RIiP/CITY OF RK.F, k~LL MTN
4
CITY OF' ROANOKE, VIRGINIA
T. O. 665020
MAP SECT, 3780-502 C1
PROPOSED UNDERGROUND
:ABLE TO REPLACE ABANOONED
OVERHEAD LINE
PROPOSED UNOERGROUND
SERVICE TO VISITOR'S CTR
\
PROPOSED POLE
502-4076
PROPOSED
OVERHEAD
LINI
EXISTING POLE~
502-5793
EXISTING POLE
502-4047
TO BE REMOVED
,,o
/.
/ I
% vtsfrOR$ /
I~CE~I'/'ER
PROPOSED
UG PEDESTN. "~,.,...~
502-4,077
[XISTING POLl:'
502-5761
PROPOSED UNDERGROUND
CABLE TO REPLACE ABANDONED
OVERHEAD LfNE
MILL
MOUNTAIN
APPN.~K:HIII~I POWER CONPANY
VIRGINIA I~EGION - ROANOKE. VIRGINIA
PROPOSED RIGHT OF WAY
ON PROPERTY OF
CITY OF ROANOKE
~. ~ MJM
~,~o 4-5-00
NONE
~, ...1... ~ .J .....
~V[NO NO. ' V-1071
...\v-1071miiim[n.dgn Aor. 18, 2000 15:00:15
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication '~0 J~t ~7 ~0~7
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 visitor cent
01459440 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. ~
Sworn and subscribed before me this I day
of^ July 200~ W~ne~m~hand and official seal.
_~~___~___~___J~_~ , Notary Public
My commission expires ~~/
PUBLISHED ON: 07/09
TOTAL COST: 82.03
HOTZCE OF PUBLIC HEARING
across City-owned. property
located on the Mill Mountain
Code of ~ (1950), as
arne~ded, notice i~ hereby
be ~ mt July 17, 2000, com-
mencJng at 7:00 p.m., In tim
A~mm, S.W., Roanolm, Vk~ln-
ia. Further Ir~ In the
R~our~ ~mm~ttoe d~.ed
Ju~y ~7, 2O0O }s svslld~ fvom
the C~ty of Rom~m st (640)
853-2~41.
~A~N u~ter my ha~l thi~ 9th
(14S9440)
I
FILED ON:) 07~'2~00
Auft~riz~d Signature
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to grant an easement for the relocation of an existing
overhead electric power service across City-owned property located on the Mill Mountain
Visitors Center site.
Pursuant to the requirements of § § 15.2-1800(B) and 1813, Code of Virginia (1950),
as amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on July 17, 2000,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215
Church Avenue, S.W., Roanoke, Virginia. Further information in the form of a report from
the Water Resources Committee dated July 17, 2000 is available from the Office of the City
Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
GIVEN under my hand this __
day of .,
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, July 9, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:\NOT1CE-WRC-CC\NE-APCO-City-MiltMtVisitorCcnter-7-17-00
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 15, 2000
File #20-223-373-414
SANDRA H. EAKIN
Deputy City Clerk
Lloyd R. Clingenpeel
Senior Manager, Real Estate
Norfolk Southern Corporation
Real Estate and Contract Services
110 Franklin Road, S. E.
Roanoke, Virginia 24042-0059
Dear Mr. Clingenpeel:
I am enclosing copy of Ordinance No. 34971-080700 authorizing the City Manager to enter
into an agreement between the City and Norfolk Southern Railway Company providing for
a lease to allow the exchange of operational control of certain parking areas to provide for
additional parking adjacent to the Roanoke Higher Education Center, upon certain terms
and conditions, as more particularly described in a report of the Water Resources
Committee dated July 17, 2000. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, July 17,
2000, also adopted by the Council on second reading on Monday, August 7, 2000, and will
be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
Dr. Thomas McKeon, Executive Director, Roanoke Higher Education Center,
108 N. Jefferson Street, Roanoke, Virginia 24016
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
H:X, Agenda00~,August 7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34971-080700.
AN ORDINANCE authorizing the City Manager to enter into an agreement between the City
and Norfolk Southern Railway Company providing for a lease to allow the exchange of operational
control of certain parking areas to provide for additional parking adjacent to the Roanoke Higher
Education Center, upon certain terms and conditions.
Whereas, a public hearing was held on July 17, 2000, pursuant to § § 15.2-1800(B) and 1813,
Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said lease extension.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that the City
Manager and the City Clerk are authorized to execute and attest, respectively, on behalf of the City
of Roanoke, in form approved by the City Attorney, the appropriate agreement with Norfolk
Southern Railway Company, providing for a lease to allow the exchange of operational control of
100 City-owned parking spaces behind Billy's Ritz for the Railway's 66-space lot and 41 spaces
located along the railroad track from old Second Street to the First Street Bridge to provide
additional parking for the Higher Education Center, effective beginning August 15, 2000, upon such
terms and conditions as more particularly described in the report to this Council from the Water
Resources Committee dated July 17, 2000.
ATTEST:
H:\ORD-GEN~O-ExchangeUse-ParkingSpaces-NoSo-High~Ed-7-17-00
City Clerk.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication '00 d~L 17 0:17
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01459755
Nc. Southern
NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this day
of~Julv 200Q.. Wi.tnes~.&ny /~f~nd and official seal.
· ~__~'~__Z__(,~_ , Notary Public
My commission expires
PUBLISHED ON: 07/09
TOTAL COST: 87.88
Ro~ Hl~her Education
~; no~e Is hem~
~Roan~m v/dl ho~d a
p.m~m~mmCovn~ ~tmmUe~,
R~k~, ~i~,
~~ d~
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to enter into a lease agreement with the Norfolk Southern
Corporation to allow the temporary exchange of parking areas to accommodate parking at the
Roanoke Higher Education Center.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter, at its regular meeting to be held on Monday, July 17, 2000, commencing
at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia. Further information in the form of a report from the Water Resources Committee
dated July 17, 2000 is available from the Office of the City Clerk for the City of Roanoke at (540)
853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this __ day of
.,2000.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, July 9, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Hg,NOTICE-WRC-CChNExchange-City-Nor folkSo-Parking-7-17-00
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Greater Gainsboro Development Project
Temporary Lease of Parking Lots
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the advertisement of a public hearing and, lacking any comments to the
contrary, authorize the City Manager to execute an agreement with Norfolk Southern
Railway Company, providing for a lease to allow the exchange of parking areas, in a
form approved by the City Attorney.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: I
CC:
~c~'~ity Clerk
City Attorney
Director of Finance
Engineering Coordinator
#00-338
Water Resources Committee
Regular Agenda Report
June 19, 2000
To:
From:
Subject:
thru ~arlen~ L. ~;~rat''
Greater Gainsbbro Development Project
Temporary Lease of Parking Lots
Background:
Proposed improvements of the Greater Gainsboro Development Project include devel-
opment of a higher education center, an office building, residential property and a
parking garage. The higher education center will be completed and operational by
August 15, 2000. The parking garage is scheduled to be completed in September 2001.
A proposed exchange of operational control of 100 city-owned spaces behind Billy's Ritz
for Norfolk Southern Railway Company's (Railway) 66 space lot and 41 spaces along
the track from old Second Street to the First Street Bridge will provide additional parking
adjacent to the Roanoke Higher Education Center.
Considerations:
Securing the use of the Railway's parking area will provide an interim solution to the
parking needs in this area, with no direct expense by the City. An indirect cost is the
loss of revenue that would be generated by the lot behind Billy's Ritz, estimated to be up
to $2,750 per month. However, this potential loss of revenue will be wholly or partially
offset by the imposition of the attached rate schedule (Attachment #1) on the space
leased from the Railway. Authorization is needed to execute an agreement with the
Railway. The proposed agreement includes an indemnity provision, therefore a public
hearing is required. See Attachment #2.
Recommended Action(s):
Authorize the advertisement of a public hearing and, lacking any comments to the
contrary, authorize the City Manager to execute an agreement with Norfolk Southern
Railway Company, providing for a lease to allow the exchange of parking areas, in a
form approved by the City Attorney.
Attachment(s): 2
CC:
VVilliam M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H:\USER\COMMON\Council\Fitton\gainsbom.prk
#00-338
ATTACHMENT
Garage
95 space lot
100 space
lot
7:00 A.M. - 5:00 P.M.
M-F
All other times free on space availability basis
MONTHLY
HOURLY
MAX. DAILY
LICENSE TO
PARK (IF
AVAILABLE)
DECAL
1st Floor Permit only (RRHA) - $50.00
50¢ $4.00
$10.00/wk.
$35.00/mo.
$100.00~tr.
$175.00~em.
25 @ $50.00 RHEC
7:00 a.m. to 5:30 p.m. Permit
40 @ $50.00 RNDC
7:00 a.m. to 5:30 p.m. Permit
50¢ $4.00
$10.00/wk.
$35.00/mo.
$100.00Ntr.
$175.00~em.
None
50¢ $4.00
$10.00/wk.
$35.00/mo.
$100.00/qtr.
$175.00~em.
STUDENT RATE
(IF SPACE IS
AVAILABLE)
$5.00/wk.
$17.50/mo.
$50.00~tr.
$87.50~em.
$5.00/wk.
$17.50/mo.
$50.00/qtr.
$87.50/sem.
$5.00ANk.
$17.50/mo.
$50.00~tr.
$87.50/sem.
Rates would generally be expected to increase comparable to the Consumer Price Index
NORFOLK
BOUTHERN
Norfolk Southern Corporation
Real Estate and Contract Servicea
110 Franklin Street, SE
Roanoke, VA 24042-0059
ATTACHMENT 2
L. R. Clingenl~el
Sr. Manager Real Estate
Phone: (540) 981-4909
FAX: (540) 981-4226
E~a:
Mr. Kit B. Kiser, Director
Utilities & Operations
City of Roanoke
215 Church Avenue, S.W.
Roanoke, VA 24011-1584
Dear Mr. Kiser:
April 4, 2000
File:
Roanoke, VA
City of Roanoke
(Reciprocal Parking Lease)
This is in reference to your letter of February 18 and previous discussions concerning the exchange of
parking spaces between the Norfolk Southern Railway Company (Railway) and the City of Roanoke
(City) to alleviate temporary parking constraints associated with the opening of the Higher Education
Center this fall.'
In this connection, the Railway and the City agree to the following:
1) For and in consideration of(i) the City's use of the Railway parking area on the north side
of the Railway tracks adjacent to Shenandoah Avenue extending from the former Passenger Station
westwardly to the old Second Street Crossing including the Railway parking lot situated north of
Shenandoah Avenue at the intersection of Shenandoah and old Second Street consisting of an aggregate
of approximately 107 parking spaces and (ii) the Railway's use of the City parking lot on the south side
of the Railway tracks situated behind the Billy Ritz's Restaurant between Salem Avenue and Norfolk
Avenue consisting of approximately 100 spaces, the Railway and the City hereby lease to the other the
respective parking areas (Premises).
2) This agreement will be effective the 154 day of August 2000 and shall remain in effective
until terminated by either party upon thirty (30) days' prior written notice to the other party.
3) The parties h~reto accept the Premises in their present condition and agree that all
maintenance and repairs needed to keep the Premises in a tenantable condition, including but not
limited to snow and ice removal shall be the responsibility of the occupying party; however, it is agreed
no improvements or alterations of the Premises will be made without the consent of the other party.
Notwithstanding the aforementioned, each party shall be responsible for erecting a signboard, or
signboards on the Premises it will occupy to clearly indicate the parking is for the exclusive use by its
Operating Subsidiary: Norfolk Southern Railway Company
Mr. Kit B. Kiser
April 4, 2000
Page 2
patrons or invitees.
4) The Railway reserves unto itself, and its permittees, the right of ingress and egress over the
Premises hereunder being leased to the City for maintenance of its tracks and appurtenances and the
fight to maintain, operates, renew or reconstruct upon, under, or over the said Premises any existing
pipe, electric transmission, telephone and signal lines, or any other facilities of like character.
5) The Premises shall be used for the purpose of parking of licensed vehicles and for no other
purpose. Each party hereto agrees to protect and hold the other party harmless from loss, injury, or
damage accruing from acts, negligence or default of such patrons and invitees, including, without
limitation, the presence of their property upon the said Premises.
6) The parties hereto agree to pay, satisfy, and discharge all claims, judgements or liens for
material and/or labor, used or employed by them in connection with the maintenance, repair or
improvement of the Premises and to hold the other party harmless from such claims, judgements, or
7) The parties agree the Premises shall not be sublet, in whole or in part, to any other person,
firm or corporation.
If the preceding is agreeable, please indicate your acceptance by si~ing in the space provided and
returning the duplicate executed counterpart of this letter to me.
Sincerely,
NORFOLK SOUTHERN RAILWAY
COMPANY
Lloyd R. Clingenpeel o *
Accepted this ~ day of April, 2000.
CITY OF ROANOKE; VIRGINIA
MARY F. PARKER, CMC/AAE
City Clerk
CITY OP ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 15, 2000
File #2-166-178
SANDRA H. EAKIN
Deputy City Clerk
John P. Baker, Executive Director
Roanoke Redevelopment and Housing Authority
P. O. Box 6359
Roanoke, Virginia 24017-5334
Dear Mr. Baker:
I am enclosing copy of Ordinance No. 34972-080700 providing for the fee simple
conveyance to the Roanoke Redevelopment and Housing Authority of surplus City-owned
property, identified as Official Tax Nos. 2012920, 2012939, 2012943 and 2012949,
containing approximately 0.064-acre, upon certain terms and conditions. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 17, 2000, also adopted by the Council on second
reading on Monday, August 7, 2000, and will be in full force and effect ten days following
the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
H :'~Agcnda00~S~ug.7 .amend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34972-080700.
AN ORDINANCE providing for the fee simple conveyance to the Roanoke Redevelopment
and Housing Authority of City-owned property, identified by Official Tax Map Nos. 2012920,
2012939, 2012943 & 2012949, containing approximately 0.064-acre, upon certain terms and
conditions.
WHEREAS, a public heating was held on July 17, 2000 pursuant to § § 15.2-1800(B)
and 1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and
citizens were afforded an opportunity to be heard on said conveyance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The appropriate City personnel axe authorized to take the necessary action to convey
City-owned property, identified by Official Tax Map Nos. 2012920, 2012939, 2012943 & 2012949,
containing approximately 0.064-acre, to the Roanoke Redevelopment and Housing Authority, upon
the terms and conditions set forth in the report to this Council dated July 17, 2000.
2. All documents necessary for this conveyance shall be upon form approved by the City
Attomey. ~-
ATTEST:
City Clerk.
H:\ORD-GEN~OS- RRHA-7-17-00
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Surplus City-owned Property
Tax Nos. 2012920, 2012939, 2012943, & 2012949
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the advertisement of a public hearing and, lacking any comments to the
contrary, approve the conveyance of Tax Map Nos. 2012920, 2012939, 2012943, &
2012949, containing approximately 0.064 acres to the Roanoke Redevelopment &
Housing Authority (RRHA). RRHA is to be responsible for all title work, surveying, plat
preparation, and preparation of legal documents in a form acceptable to the City
Attorney.
LFW:afm
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
Attachments: 1
CC:
~ Clerk
City Attorney
Director of Finance
Engineering Coordinator
RRHA, P.O. Box 6359, Roanoke, VA 24017-0359
#00-327
Water Resources Committee
Regular Agenda Report
June 19,2000
To:
From:
Subject:
Members~ Water Resources Committee ~ A ~,,,~.-~-
~. Kiser, Director of Utilitl~"~'-(~ie-~'
thru Darlene L. Burcham, ~ ~)
Surplus City-owned Property
Tax Nos. 2012920, 2012939, 2012943, & 2012949
Background:
The property is located along Gainsboro Road, NW, and was acquired in 1994 as part
of the right-of-way for the Second Street/Gainsboro Road/Wells Avenue project. Con-
struction has been completed, leaving four small residual parcels. The property is no
longer needed by the City and may be disposed of as surplus property. See Attach-
ment #1.
City Policy requires surplus property to be advertised and sold to the highest bidder if
property can be used to construct a separate structure. However, if property is unsuit-
able for construction of a separate structure, as is the case with these parcels, it may
be offered to an adjacent property owner. Conveyance of real property must be ap-
proved by City Council, following a public hearing.
The adjacent property owner, Roanoke Redevelopment and Housing Authority (RRHA),
has asked that this property be conveyed to them for further development of the Henry
Street area. See Attachment #2.
Considerations:
The property is no longer needed by the City and may be donated to RRHA. When
combined with the adjacent property, these parcels would be suitable for development.
The City would be relieved of the cost of continued maintenance of the property.
Recommended Action(s):
Authorize the advertisement of a public hearing and, lacking any comments to the con-
trary, approve the conveyance of Tax Map Nos. 2012920, 2012939, 2012943, &
2012949, containing approximately 0.064 acres to the RRHA. RRHA is to be responsi-
ble for all title work, surveying, plat preparation, and preparation of legal documents in a
form acceptable to the City Attorney.
DLB/KBK/SEF
Attachments: 2
cc: William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
RRHA, P. O. Box 6359, Roanoke, VA 24017-0359
Report Author: Sarah E. Fitton
H:\USER\COMMON\CounciI\Fitton\HENRY-ST.WPD
#00-327
201500Z
ATTACHMENT '
H YEARS OF PARTNERSHIP
April 20, 1999
Development Division
Mr. Phillip F. Sparks
City of Roanoke Economic Development
Chief of Economic Development
215 Church Avenue, S.W.
Room 357
Roanoke, VA 24011
Transfer of Property
Tax Map Numbers 2012920, 2012939, 2012943, 2012949
Dear Mr. Sparks:
The property referenced in the attached memo, dated February 18, 1999, was acquired by
the City of Roanoke as part of the street widening during the pedestrian bridge
construction. Owner information was requested by F.A. Johnson of F. A. Johnson
Consulting Group to verify if The Roanoke Redevelopment & Housing Authority is the
current property owner. It was clarified in the memo that the current owner of the four
questionable properties is The City of Roanoke.
Since you serve as a member of the R_NDC Board and you are also Director of Economic
Development Department, please inform me of the process for RRHA to gain site control
of the above referenced tax map numbers. RRHA would like to effectuate transfer of this
property as soon as practically possible. The RRHA is in the process of having the
property surveyed. I have included a color map so you may conveniently identify the
properties in question.
Thank you in advance for your cooperation in this matter. If you have any questions
please do not hesitate to contact me. My direct number is 983-9204.
Sincerely,
Katina M. Cummings
Project Coordinator
C¢:
Willard N. Cl~ytor, Dimm~ Real Estate V~luatioa
F.A. Johnson, CoosultlUlt RNDC//F.A. John~m Consuitin~
John P. Bak~, Executive Dimotof, Romo~ RedevelOlm~t & Housing Authority
Ramot~ Rttlet~lopmmt and Houting Autho~ty
RO. Box ~.a59 · Ramekt, Virgina 24017-0359
2624 Se/tm Turnpii~ N.W. * ~ Virginia 2~017-5334
Telegkone (540) 9&,,a-92~! · TDD (SI, O) 9~3.9~17 · F~;t (,,~0) 9S3-97.23
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times °00 JUL 17
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01459728
State of Virginia
City of Roanoke
rrha
NOTICE OF PUBLIC HE
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this /~ day
of July 2000.~it~e.ss ~ha~ and official seal.
~~ ~a/~_~_- -. _ ..... , Notary Public
My commission expires ~~l
PUBLESHED ON: 07/09
TOTAL COST: 87.88
Off,iai Tax Map Nos.
"m~F"~'~t~, to ~e
'f ~B) ~ ~,
~~ (~), ~
~, ~.W., ~, ~n-
~W~
Jub ~
~e O~e ~ ~ ~ ~
~ Ci~~ (~)
~2~
~y ~ J~, ~.
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey a portion of City owned property identified by
Official Tax Map Nos. 2012920, 2012939, 2012943 & 2012949, containing approximately 0.064-
acre, to the Roanoke Redevelopment and Housing Authority.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on July 17, 2000, commencing at 7:00
p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia. Further information in the form of a report from the Water Resources Committee dated
July 17, 2000 is available from the Office of the City Clerk for the City of Roanoke at (540) 853-
2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this __ day of
,2000.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, July 9, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:\NOTICE-WRC-CC~qS-RRHA-7-17-00
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #28-29-467
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34973-080700 authorizing the granting of a 15-foot
easement for relocation of a portion of an existing overhead electric power service across
City-owned property located on the Patrick Henry High School Governor's School site,
upon certain terms and conditions, as more particularly set forth in a report of the Water
Resources Committee dated July 17, 2000. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday, July
17, 2000, also adopted bythe Council on second reading on Monday, August 7, 2000, and
will be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke Ci{y Schools
James D;' Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
H:kAgenda00kAug.7.amend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 34973-080700.
AN ORDINANCE authorizing the granting of a 15' easement for the relocation of a
portion of an existing overhead electric power service across City-owned property located
on the Patrick Henry High School Governor's School site, upon certain terms and conditions.
WHEREAS, a public hearing was held on July 17, 2000, pursuant to § § 15.2-1800(B)
and 1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and
citizens were afforded an opportunity to be heard on said conveyance.
THEREFORE, BE IT RESOLVED AND ORDAINED by the Council of the City of
Roanoke that the City Manager and City Clerk are hereby authorized to execute and attest,
respectively, in a form approved by the City Attorney, the necessary document granting a 15'
easement for the relocation of a portion of an existing overhead electric power service across
City-owned property located on the Patrick Henry High School Governor's School site, upon
certain terms and conditions, as more particularly set forth in the report of the Water
Resources Committee dated July 17, 2000.
ATTEST:
City Clerk.
H:\ORD-GEN~OE-APCo*PHGovernor'sSchool-?- 17-00
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Relocation of a Portion of an APCO Easement for
Governor's School- Patrick Henry High School
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the City Manager to advertise a public hearing and, lacking any comments tO
the contrary, authorize the execution of the appropriate document, in a form approved
by the City Attorney, relocating a portion of an APCO easement across City-owned
property, and abandoning a portion. Said easement shall be for the purpose of
extending the existing overhead electric power line to provide electric service to the
Governor's School.
Respectfully submitted,
Linda F. VVyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
cc: .~t Clerk
City Attorney
Director of Finance
Engineering Coordinator
#00-324
Water Resources Committee
Regular Agenda Report
June 19,2000
To:
From:
Subject:
Members, Water Resources Committee. ,~ .,/
thru Darlene L. Burcham~n~ge~'
Relocation of a Portion of an APCO Easement for
Governor's School- Patrick Henry High School
Background:
Al~palachian Power Company (APCO), doing business as American Electric Power, has
requested a fifteen-foot easement to extend an existing overhead power line located on
the Patrick Henry High School Governor's School site to provide electric service to the
renovated Governor's School. See Attachment #1. A portion of the existing easement
and line will be abandoned.
Considerations:
This request was approved by the School Board on March 7, 2000.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of the appropriate document, in a form approved
by the City Attorney, relocating a portion of an APCO easement across City-owned
property, and abandoning a portion of it. Said easement shall be for the purpose of
extending the existing overhead electric power line to provide electric service to the
Governor's School. See Attachment #2.
Attachments: 2
CC:
VVilliam M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Report Author: Sarah E. Fitton
#00-324
H:\USER\COMMON\CounciI\Fitton\PH HS-aep
ATTACHMENT 1
277-36t$
500KVA
120/208
PATRICK HENRY HIGH SCHOOL
GOVERNOR'S SCHOOL
N~W
N~W
PORTIO~ 0F [XI~TING LI~
TO ~ ~ANIXZN~D.
EXISTING
RISE:R POt. E:
277-.3582
3-25T
CITY OF ROANOK~
T.O. 66~020
~4aP NO.
5780-277-B4
POldER C0NP~NY
VIRGINIA REGION - ROANOK£ VIRGINIA
PROPOSED RIGHT OF WAY
ON PROPERTY OF
ROANOKE CITY SCHOOL BOARD
DRAW[N~ NO. V- 1062
ATTACHMENT 2
GRW 256*UNDGRD.AP. CORPORATIONS
Eas No.
W.O. No.
Line
R/W Map No. 3780.277.B.4
750.0011 Job No. 00-1019 Prop No.
Roanoke Valley Governor's School
THIS AGREEMENT, made this 14th day of Febru~3ry ,20 O0 ,
by and between City_ of Roaqgke a municipal corporation
organized and existing under the laws of the State of Vir~zini{! , herein called "Grantor",
and APPALACHIAN POWER COMPANY, a Virginia corporation, herein called "Appalachian."
WlTNESSETH:
That for and in consideration of the sum of One Dollar ($1.00), cash in hand paid to Grantor by
Appalachian, the receipt whereof is hereby acknowledged, Grantor hereby grants, conveys, and warrants
to Appalachian, its successors, assigns, lessees and tenants, a right of way and easement for an electric
power line or lines, and communication lines, in, on, along, through, across or under the following
described lands of the Grantor situated in City of Roanoke ,State of Virginia, and bounded:
Being a right of way and easement as shown shaded on that certain Appalachian drawing V-1062,
dated 2-10-00, entitled "Proposed Right of Way on Property of City of Roanoke," attached hereto and
made a part hereof.
TOGETHER with the right, privilege and authority to Appalachian, its successors, assigns, lessees
and tenants, to construct, erect, install, place, operate, maintain, inspect, repair, renew, remove, add to
the number of, and relocate at will underground conduits, ducts, vaults, cables, wires, transformers,
pedestals, risers, pads, fixtures, and appurtenances (hereinafter called "Appalachian's Facilities"), in, on,
along, through, across and under the above referred to premises; the right to disturb the surface of said
premises and to excavate thereon, and to cut down, trim, clear, and/or otherwise control, and at
Appalachian's option, remove from said premises, brush, undergrowth, trees, tree roots, shrubs,
buildings or other obstructions which may endanger the safety of, or interefere with the use of,
Appalachian's Facilities; and the right of ingress and egress to and over said above referred to premises,
and any of the adjoining lands of the Grantors at any and all times, for the purpose of exercising and
enjoying the rights herein granted, and doing anything necessary or useful or convenient in connection
therewith.
It is understood and agreed between the parties hereto, that the Grantors reserve the right to use
said lands in any way not inconsistent with the rights herein granted.
TO HAVE AND TO HOLD the same unto Appalachian Power Company, its successors, assigns,
lessees and tenants.
It is agreed that the foregoing is the entire contract between the parties hereto, and that this
written agreement is complete in all its terms and provisions.
IN WITNESS WHEREOF, Grantor has caused its corporate name and seal to be hereto affixed the
day and year first above written.
CITY OF ROANOKE
By
Attest:
City Manager
City Clerk
STATE OF )
) To-wit:
COUNTY OF )
The foregoing instrument was acknowledged before me this
,20 O0 , by
City_ Manager , of
Title
day of
Darlene L. Burcham
Name
the Citv of Roanoke. Vir~ini{~
My Commission expires:
Notary Public/Commissioner
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
..................................................
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01459741
apco
NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this day
of ~uly 2000~Witr%~ss/~% hs/hd and official seal.
~'~- IJ' .~__~_~_~_~ , Notary Public
My commission expires
PUBLISHED ON: 07/09
TOTAL COST: 83.98
'00 JUL 17 / I0 :17
exis~ql'~" overhead electric
power service acro~ City-
~ ~ (1~), ~
a~d,..~ Is h~by
~ 7~ p~., In ~
~*~. 4~ ;=,
~u.~n/~,r-, z~'c:t , zgnature ~
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to grant a 15' easement for the relocation of a portion
of an existing overhead electric power service across City-owned property located on the
Patrick Henry High School Governor's School site.
Pursuant to the requirements of § § 15.2-1800(B) and 1813, Code of Virginia (1950),
as amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on July 17, 2000,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215
Church Avenue, S.W., Roanoke, Virginia. Further information in the form of a report from
the Water Resources Committee dated July 17, 2000 is available from the Office of the City
Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
GIVEN under my hand this
__ day of
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, July 9, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:~IOTICE-WRC-CC~NE-APCO-City.Gov'sSchool.7.17-00
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 35013-080700.
A RESOLUTION changing the place of commencement of the regular meeting of
City Council scheduled to be held at 12:15 p.m., on Monday August 21, 2000.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The place of commencement of the meeting of City Council scheduled to be
held at 12:15 p.m. on Monday, August 21, 2000, in City Council Chambers at 215 Church
Avenue, S. W., is hereby changed to the Breckenridge Middle School Cafeteria, at 3901
Williamson Road, in the City of Roanoke, Virginia, with the 2:00 p.m. session on the same
date to be held in City Council Chambers of the Municipal Building, at 215 Church Avenue,
S.W., in the City of Roanoke.
2. Resolution No. 34905-070300, adopted July 3, 2000, is hereby amended to the
extent it is inconsistent with this resolution.
3. The City Clerk is directed to cause a copy of this resolution to be posted
adjacent to the doors of the Council Chambers and inserted in a newspaper having general
circulation in the City at least seven days prior to August 21, 2000. ~
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 15, 2000
File #132-228
SANDRA H. EAKIN
Deputy City Clerk
Donald J. Borut, Executive Director
National League of Cities
1301 Pennsylvania Avenue, N. W.
Washington, D. C. 20004-1763
Dear Mr. Borut:
I am enclosing copy of Resolution No. 35014-080700 designating the Honorable Linda F.
Wyatt as Voting Delegate and the Honorable C. Nelson Harris as Alternate Voting
Delegate for the Annual Business Meeting of the National League of Cities to be held on
December 5 - 9, 2000, in Boston, Massachusetts, and any business meetings in
connection with said Conference, on behalf of the City of Roanoke, Virginia. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
The Honorable Linda F. Wyatt, Council Member
The Honorable C. Nelson Harris, Council Member
Darlene L. Burcham, City Manager
H:'~Agenda00XAug.7.amend.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 35014-080700.
A RESOLUTION designating a Voting Delegate and Altemate Voting Delegate for
the Annual Business Meeting of the National League of Cities.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. For the National League of Cities Conference to be held on December 5 - 9,
2000, in Boston, Massachusetts, and any Business Meetings in connection with such'
Conference, Linda F. Wyatt is hereby designated Voting Delegate, and C. Nelson Harris is
hereby designated Alternate Voting Delegate on behalf of the City of Roanoke, Virginia.
2. Mary F. Parker, City Clerk, is directed to take any action required by the
National League of Cities with respect to certification of the City's official Voting Delegate
and Alternate Voting Delegate.
ATTEST:
City Clerk.
H:/MEASUR~S/R-VOTNLC.9
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
DATE: July 19, 2000
TO:
William M. Hackworth, City Attorney
FROM:
Sandi Eakin, Deputy City Clerk
SUBJECT: Resolution for August 7, 2000 Council Meeting - NLC Voting Delegates
This is to request that your office prepare a Resolution for the August 7, 2000 Council
agenda, designating Council Member Linda F. Wyatt as Voting Delegate, and Council
Member C. Nelson Harris as Alternate Voting Delegate, for the National League of Cities'
Congress of Cities to be held December 5 - 9, 2000, in Boston, Massachusetts.
Please do not hesitate to call me if you have any questions. Thank you for your
assistance.
:se
The oft~ial voting
2000 CONGRESS OF CITIBB - BOSTON, MASSACHUSETTS
Roanoke
1. The Honorable Linda F. Wyatt,
NAME
CITY
Council Member -------- TITLE
2. The Hon. C. Nelson Harris,
NAME TITLE
ALTERNATE VOTING D~:LEGATES
Coum¢il Member.
NAME
~iTLE
Roanoke Virginia STATE
· Tbe numbe~ ot vows ~t c~n be cnst i-
CiIY $1ATE - ~ CiTY
NOT~: ~ ~t mem~r ~ ~ e~fi~ed ~ o~ voWS dc~sate a~ two al~te voWS deleSa~
~ de~d ~ ~ 1~ Ce~.
~ s P~n ........ ~ A~ THIS ~ ~R NLC o~CE USE ONL ·
p~E ~ N~ ~L IN
To strengthen
and promote
cities as centers
of opportunity,
leadership, and
governance.
National League
of Cities
1301 Pennsylvania Ave., NW.
Washington, D.C. 20004-1763
202-626-3000
Fax: 202-626-3043
Internet: vvvwv, nlc.org
2000 Officers
President
Bob Knight
Mayor, Wichita, Kansas
First Vice President
Dennis W. Archer
Mayor, Detroit, Michigan
Second V~de President
Karen J. Anderson
Mayor, Minnetenka. Minnesota
Immediate Past President
Clarence E. Anthony
Mayor, South Bay, Florida
Executive Director
Donald J. 8orut
Rec~led Paper
August 17, 2000
'00 24 P1 :.3t
MEMORANDUM
To:
From:
Subject:
December 5-9, 2000, Boston, Massachusetts
The National League of Cities' Annual Business Meeting will be held at 2:15 p.m.
on Saturday, December 9, 2000, at the Congress of Cities in Boston, Massachusetts.
Under the Bylaws of the National League of Cities, each direct member city is
entitled to cast from one to 20 votes, depending upon the city's population, through
its designated voting delegate at the Annual Business Meeting. The table on the
reverse side of this memorandum shows the breakdown of votes by population
categories.
To be eligible to cast a city's vote(s), each voting delegate and alternate voting
delegate must be designated by the city using the attached credentials form which will
be forwarded to NLC's Credentials Committee. NLC's Bylaws expressly prohibit
voting by proxy. 'Thus, the designated voting delegate(s) must be present at the
Annual Business Meeting to cast the city's vote(s).
In mid November, NLC will send a special edition of the Policy Informer
summarizing proposed National Municipal Policy amendments and proposed
resolutions. This information should be shared with your voting delegation.
To establish your city's credentials and facilitate preparation of your voting
delegate(s) for the Congress of Cities, we ask that you remm the completed form to
NLC on or before October 13, 2000. Please follow the instructions properly for
filling out the form. A pre-addressed envelope is attached.
If you have any questions, please contact Lesley-Ann Rennie at (202) 626-3176.
Enclosure
Past Prnsideo~.. Glnndc E. Hood, Mayor, Orlando, Florida · Sberpa James, Mayor, Newark, New Jersey · Brian J. O'Neill, Councilman, Philadel!~ia, Pennsylvania · COUty Reynolds, Councilwoman-at-Large, Denver, Colorado* Oirector~.
Kenneth A. Alderson. Executive Director, Illinois Municipal League · I,.n.y A. Bakken, Council Member, Golden Valleyr Minnesota · Robe, BnrtletL Mayor, Monroviar California · Jams T. Benbem, Councilman, Baton Rouge, Louisiana
· Jonsph Brooks, Council Member, Richmond, Virginia · John P. Buano, Councilman, Pontiac, Michigan · Michnsl ¢,etl~, Alderman, Senatebia, Mississippi · A. Evnrettc CIn~ Mayor, Marion, North Carolina · Gwlmdolan Clarke-Rood,
Commissioner' Deedield Beach, Florida · Joel CoRec, Executive Ddector, Connecticut Conference of Municipalities · Nell Dillard, Mayor, Oarbondale, Illinois · Willinm B. Drnssal, Jr., Executi~ Director, New Jersey State League of Municipalities
· Beck,/L Hevkin, Council Member' Foe Worth, Texas · Rick Hemnndez. Couecilmembar, San Marcos, Texas · Micbecl Kccl~ Cid Director, Little Rock, A~nsas · Conrad I~e, Councilmember, ~]ellevue, Washington · Ingri;I Undnmcnn,
Councilmember, Aurora, Colorado · Margaret Mabery, Mayor, Athens, Tennessee · Harriet Millnr, Mayor, Santa flar~ra, California · James F. Millac Executive Direct, League of Minnesota Cities · Willinm k Moyer, Executive Director
Emerites, Oklahoma Municipal League · Jim Naugln, Mayor, Fort Lauderdale, Florida · I~u Ogden, Mayor, Tua]atin Oregon · Bev PeT, Mayor Pro Tom, Drea, California · Willie J. PiK Council Member, Wilson, No~ Caroliea · I.uis Ouintann,
Council Member At Large, Newark, New Jersey · Rebecca J. Ravine, Council Member, Fort Wayne, Indiana * Kevin I;. Ritchi~, Executive Director, Alaska Municipal League · Co~II B. Rebieson, Council Member at-Large, Houston, Texas
· Johnny Robinson, Councilman, College Park, Georgia · Michael $;tfig, Executive Director Florida League of Cities · L~oc ~mi~ Mayor, Oxford, Alabama · Bruce ?obey, Mayor Gloucester, Massachusetts · Evelyn Wright Tumor, Councilor,
Columbus, Georgia · Yvonnn Vik, Executive Director, South Dakota Municipal League · Jnrdl~ S. Well, Council Member, Evanstrmr V~'oming · Ambeny Williams, Mayor, Washington, DC · Cody Willinms, Councilmember, Phoenix, Arizooa
· Har~/Wil~cc. Mayor, Grandview, Missouri · Mark Woe'nil, Mayor Pro Tom, Monroe, Michigan
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 11,2000
File #3-80-367-518
SANDRA H. EAKIN
Deputy City Clerk
Mr. Charles G. Penick
401 Corllens Lane
Vinton, Virginia 24179
Dear Mr. Penick:
I am enclosing copy of Resolution No. 35015-080700 recognizing the bravery and sacrifice
of all Marines from the Roanoke Valley who fought in service to their country during the
Korean War, and proclaiming August 20, 2000, Korean War Marine Remembrance Day.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, August 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Eric.
pc:
Dadene L. Burcham, City Manager
Christopher L. Slone, Public Information Officer
H:~AgendaOO%ugust 7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of August, 2000.
No. 35015-080700.
A RESOLUTION recognizing the bravery and sacrifice of all the Marines from the
Roanoke Valley who fought in service to their country during the Korean War, and
proclaiming August 20, 2000, Korean War Marine Remembrance Day.
WHEREAS, on August 20, 1950, more than 200 local members of the United States
Marine Corps marched down Jefferson Street on the first leg of a journey that led them
halfway around the world in defense of life, liberty and the pursuit of happiness.
WHEREAS, these Marines endured
insurmountable odds in order that the American way
generations yet unborn.
deplorable conditions and seemingly
of life might be preserved for
THEREFORE, BE IT RESOLVED bythe Council of the City of Roanoke as follows:
1. City Council adopts this resolution as a means of recording its most heartfelt
appreciation for the heroism of all local Marines who served in the Korean War.
2. City Council officially proclaims August 20, 2000, Korean War Marine
Remembrance Day and hereby encourages all its citizens and all the citizens of the Roanoke
Valley to remember the service and sacrifices of those who answered the call to duty on this
date fifty years ago.
H:~lF~,.SURES~'-koreanwarday
3. The City Clerk is directed to forward an attested copy of this resolution to Mr.
Charles G. Penick, 401 Corllens Lane, Vinton, VA, 24179.
ATTEST:
City Clerk.
I:\Clerk~r-kor~nward~y
'00 ~ P3:~8
Office of the Cib' Manager
July 31, 2000
Mr. Charles G. Penick
401 Corllens Lane
Vinton, VA 24179
Dear Mr. Penick:
I have just learned that City staff has apparently not fully responded to your letter
of June 14, 2000. I would like to provide you further information.
After the City Manager received your letter on June 16, she referred the letter to me
for clarification of why the Special Events Coordinator was unable to speak with you over
the phone regarding the celebration of interest to you. At that time, I did discuss your
concerns with Ms. Hudson and was informed by her that the Special Events Committee
does receive several suggestions each year from citizens that would propose additional
special events to be sponsored by the committee. The committee has a policy that in order
for them to fairly consider such proposals that they are to be submitted in writing. I
apologize if that requirement was not fully conveyed to you.
Although the City does sponsor several special events yearly, we do work with
organizations to help them as a sponsor for other events. I regret that we were not able
to find an organization that would sponsor the 50th anniversary of the Korean War.
Accordingly, it is expected that a resolution will be presented to City council at an
upcoming meeting, August 7, 2000, to honor the occasion, "The 2000 Marines Marching
Down Jefferson Street on August 20, 1950." Mr. Chris Slone, our Public Information
Officer, will be in touch with you in the next few days to further discuss this resolution. We
will particularly be interested in your recommendation of who should be presented copies
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-! 138
CityWeb:www. ci.roanoke.vaus
Mr. Charles G. Penick
July 31, 2000
Page 2
of the resolution. You have indicated that you have the names of individuals who
participated in that event and would appreciate your forwarding to us any names and
addresses you have available.
Thank you for your cooperation in this matter.
Sincerely,
James D. Ritchie
Deputy City Manager
JDR:dw
c: Darlene Burcham, City Manager
,." Mary Parker, City Clerk
Chris Slone, Public Information Officer
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
August 14, 2000
File #132-240
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 7, 2000, Council Member White requested an update on the City's Urban Forestry
Program.
~,~ ~ ~Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
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