HomeMy WebLinkAboutCouncil Actions 07-17-00Carder
34934
REVISED
ROANOKE CITY CO UNCIL
REGULAR SESSION
JuO ~ ~, ~ooo
12:lS p. tn.
CITY COUNCIL CHAMBER
,4 GENDA FOR THE COUNCIL
Call to Order--Roll Call. (Council Member White was absent.)
Recess and reconvene in the Emergency Operations Center Conference
Room, Room 159.
A repor~ of the City Manager with regard to the 1-73 project.
Received and filed.
File #77
The meeting was declared in recess at 1:20 p.m., to be reconvened at
2:00 p.m., in the City Council Chamber.
ROANOKE CITY CO UNCIL
REGULAR SESSION
?, ooo
2:00p. m.
CITY COUNCIL CHAMBER
,4 GEND/t FOR THE COUNCIL
1. Call to Order-- Roll Call. (All Present.)
The Invocation was delivered by Dr. Floyd W. Davis, Pastor, High
Street Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, July 20, 2000,
at 7:00 p.m., and Saturday, July 24, 2000, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKF~,VA.US, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
4
C-1
C-2
C-3
Minutes of the regular meetings of City Council held on Monday, March
6, 2000, and Monday, March 20, 2000.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File #132 as recorded.
A communication from Mayor Ralph K. Smith requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File #132 Meeting.
Minutes of the Audit Committee meeting held on Monday, June 5, 2000,
RECOMMENDED ACTION: Receive and file.
File #300
C-4
A communication from Richard B. Burrow, President, National D-Day
Memorial Foundation, expressing appreciation for the City's recent contribution
to the Foundation.
RECOMMENDED ACTION: Receive and file.
File #68
C-5
Qualification of Michael L. Ramsey as a member of the Roanoke
Public Library Board for a term of three years ending June 30, 2003;
File #110-323
JoAnn Hayden as a member of the Roanoke City Public Library
Board to fill the unexpired term of Gloria P. Manns, resigned, ending
June 30, 2002; and
File #110-323
Ann L. Weinstein and LuJean Bedard as members of the Roanoke
Arts Commission for terms of three years each, ending June 30, 2003.
File #110-230
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
PETITIONS AND COMMUNICATIONS:
A communication from the Honorable George M. McMillan, Sheriff,
recommending acceptance of a grant fi.om the Commonwealth of
Virginia Department of Criminal Justice Services for continuation of the
Jail-Based Public Inebriate Intervention and Treatment Service Program;
and a report of the City Manager concurring in the recommendation.
Adopted Ordinance No. 34934-071700 and Resolution No. 34935-
071700. (7-0)
File #60-121-123
be
A communication fi.om the Roanoke City School Board requesting
appropriation of funds for the Thurman Foundation for Children grant to
support activities of the Partners for Success program; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Ordinance No. 34936-071700. (7-0)
File #60-467
0
REPORTS OF OFFICERS:
a. CITY MANAGER:
None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending execution of a subgrant agreement with
the Roanoke Neighborhood Development Corporation for
administration of Community Development Block Grant funds for
fiscal year 2000-2001, for development and marketing of the
Crewe Suites Office Building, in connection with revitalization of
the Henry Street area.
Adopted Resolution No. 34937-071700. (7-0)
File #165-178-236-432.511
A rePort recommending execution of a subgrant agreement with
Blue Ridge Independent Living Center, Inc., for implementation
of the Empowering Individuals with Disabilities program, a
Community Development Block Grant program.
Adopted Resolution No. 34938-071700. (7-0)
'File #236-435
A report recommending execution of a subgrant agreement with
the Roanoke City Health Department for implementation of the
Community Development Block Grant Resource Mothers
program.
Adopted Resolution No. 34939-071700. (7-0)
File #22-236
A report recommending appropriation of funds in connection with
construction of the Railside Linear Walk Project.
Adopted Ordinance No. 34940-071700. (7-0)
File #60-392
A report recommending transfer of $140,000.00 to the Capital
Projects Fund in order to reserve funds for financing designated
capital projects.
Adopted Ordinance No. 34941-071700. (7-0)
File 060-217
o
A report recommending appropriation of funds in the Civic Center
Fund for Catering Services operation, and approval of three
additional positions to operate the in-house catering services
program.
Adopted Ordinance No. 34942-071700. (7-0)
File #60-192
o
A report recommending execution of a two-year contract with the
Commonwealth of Virginia, Department of Emergency
Management, to participate in a Regional Hazardous Materials
Response Team.
Adopted Ordinance No. 34943-071700 and Resolution No.
34944-071700. (7-0)
File #60-188
A report recommending appropriation of Local Law Enforcement
Grant funds to support increased police bicycle patrol.
Adopted Ordinance No. 34945-071700. (7-0)
File #5-60-236
A report recommending execution of a lease agreement with Blue
Eagle Partnership for use of office space for a Community
Oriented Police Facility at 1502 Williamson Road, N. E.
Adopted Ordinance No. 34946-071700 and Resolution No.
34947-071700. (7-0)
File #5-373
10.
A report recommending appropriation of grant funds from the
State Department of Rehabilitative Services for the Regional
Disability Services Board.
Adopted Ordinance No. 34948-071700 and Resolution No.
34949-071700. (7-0)
File #60-236-438
11.
A report recommending appropriation of funds for the Fifth
District Employment and Training Consortium, and authorization
for the Director of Human Services to execute the fiscal agent
agreement.
Adopted Ordinance No. 34950-071700 and Resolution No.
34951-071700.
(7-0)
File//60-72-246
bt
12.
A report recommending amendment of the Annual Update of the
Entitlement Consolidated Plan for fiscal year 1999-2000, and
execution of certain documents relating to a change in the
intended use of the historic "Sprauve House", in connection with
the Gainsboro Professional Park Project.
Adopted Resolution No. 34952-071700. (7-0)
The remarks of Ms. Evelyn D. Bethel, 35 Patton Avenue,
N. E., inquiring as to why the original intent to renovate the
building for use as a minority business office facility was not
honored and why were citizens of the area not provided with
the opportunity for participatory involvement, were referred
to the City Manager for response, with a copy to Council.
File 0178-200-236
DIRECTOR OF FINANCE:
A report recommending reappropriation of outstanding
encumbrances as of June 30, 2000.
Adopted Ordinance Nos. 34953-071700 - 34964-071700,
inclusive. (7-0)
File #27-60-159-192-247-301-331-361-396-467-468
6. REPORTS OF COMMITTEES:
ao
A report of the Bid Committee recommending execution of a contract
with Quality Plus Services, Inc., for providing and installing a new
variable frequency drive electric motor for the Water Pollution Control
Plant; and appropriation of funds in connection therewith. Council
Member W. Alvin Hudson, Jr., Chairperson.
Adopted Ordinance Nos. 34965-071700 and 34966-071700. (7-0)
File #60-468
A report of the Bid Committee recommending execution of a contract
with S. R. Draper Paving Company for construction of new concrete
sidewalks, entrances and curb along various streets throughout the City,
referred to as the Phase V-B Project. Council Member W. Alvin'
Hudson, Jr., Chairperson.
Adopted Ordinance No. 34967-071700. (7-0)
File #57
7. UNFINISHED BUSINESS:
Re
A report of the City Manager recommending that she be authorized to
execute the Shenandoah Crossing Cooperation and Parking Agreement,
and appropriation of funds to the Roanoke Redevelopment and Housing
Authority to fulfill the terms of the Agreement.
Adopted Ordinance No. 34968-071700 (6-1) (Mayor Smith voted no);
and Resolution No. 34969-071700 (7-0).
File #60-178-432
l0
go
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ae
Ordinance No. 34915, on second reading, amending the City Code in
order to i.mplement certain strategies relating to the Rehabilitated Real
Property tax incentive program.
Adopted Ordinance No. 34915-071700 on second reading. (7-0)
File #79-162
Ordinance No. 34933, on second reading, authorizing the City's
acceptance of certain donations and conveyances of properties located in
the Greater' Gainsboro Development area from the Roanoke
Redevelopment and Housing Authority and the Roanoke Foundation for
Downtown, Inc., for the construction of a new parking facility.
Adopted Ordinance No. 34933-071700 on second reading. (7-0)
File #2-178-277-432-511
MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Wyatt requested information on the cost of
funding a $30.00 per month health insurance supplement as
previously requested by certain retired teachers of the
Roanoke City School system. She also requested that the City
Manager confirm with school officials to determine if the
matter can be included as a supplemental school budget
request for funding in the school year 2001-02.
File #58-467
e
Council Member White referred to recent comments in regard
to the future location of the Virginia Commonwealth Games
and requested that the matter be referred to the City Manager
to meet with the appropriate officials to encourage that the
Commonwealth Games will continue to be held in the
Roanoke Valley.
File #334
e
Council Member White expressed concern with regard to the
overall appearance of the City (weeds, discarded furniture on
City streets, junk cars, etc.) and encouraged that all applicable
City Code provisions be enforced. He also referred to the
unsightly condition of the ramps at 1-581 and encouraged the
City Manager to continue to communicate with State officials
to address the problem.
Council Member Harris requested a status report on a
proposal that was presented to Council some time ago in
regard to local businesses partnering with the City to maintain
the on/off ramps on 1-581.
File #77-107-144
e
Vice-Mayor Carder addressed the matter of promoting and
marketing the Roanoke Valley, and requested that the City
Manager report to Council on marketing techniques of other
localities and funds expended for that purpose, a briefing by
· the Virginia Tourism Commission with regard to expected
costs to adequately promote the Roanoke Valley and the
return on investments in terms of economic development.
Council Member Harris requested information on the amount
of City contributions to the Roanoke Valley Convention and
Visitors Bureau, the amount of contributions by other
localities in the Roanoke Valley to the Convention and Visitors
Bureau, and whether it would be more cost effective for the
City to use a portion of its contribution to directly market the
City of Roanoke.
File #293-336
e
Vice-Mayor Carder referred to "Exile Virginia", a law that
took effect on July 1, 2000, which would enable the City of
Roanoke to receive a grant in the amount of $103,000.00 for
employment of an Assistant Commonwealth's Attorney to be
charged with the responsibility of focusing on gun-related
crimes and marketing and media awareness. He requested a
status report by the City Manager on the City's proposed
utilization of grant funds.
File #5-133
e
Council Member Bestpitch requested a status report by the
City Manager on current and proposed actions to improve
code enforcement in the building inspection processes in
general.
File #24-32-200
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. Michael Jirousek, 3433 Brandywine Avenue, referred to the removal
of benches in the City Market area which was intended to discourage
homeless persons from sleeping on the benches. He advised that this action
has caused a problem for youth who frequent the area in the evenings who
sit on doorsteps and block sidewalks, thus causing police officers to issue
court summonses. He stated that business owners in the City Market area
have expressed an interest in contributing funds to be used for purchase
of new types of benches that would discourage their use for sleeping
purposes.
The remarks were referred to the City Manager for appropriate response.
File #42-66
CERTIFICATION OF CLOSED MEETING:
(Council Member Wyatt abstained from voting).
(6-0)
13
Jay Stephens and Cynthia D. Jennings were appointed as members of the
Special Events Committee for terms ending June 30, 2001.
File #110-317
Fredrick M. Williams was appointed as a member of the Roanoke
Neighborhood Partnership Steering Committee to fill the unexpired term
of Keith Moore, resigned, ending November 30, 2001.
File #15-110-488
E. C. Pace, III, was appointed as a member of the Mill Mountain Advisory
Committee for a term ending June 30, 2001.
File #67-110
The meeting was declared in recess at 4:20 p.m., to be reconvened at 7:00
p.m., in the City Council Chamber.
Members of Council toured the facilities at Camp Virginia Jaycee, 2494
Camp Jaycee Road, Blue Ridge, Virginia.
14
R OANOI~ CITY CO UNCIL
REGULAR SESSION
.~uO ~ ?, ~.ooo
7:00p. m.
CITY COUNCIL CHAMBER
.4 GENDA FOR THE COUNCIL
Call to Order- Roll Call. (An Present)
The Invocation was delivered by Council Member C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
Welcome. Mayor Smith
AO
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, July 20, 2000, at
7:00 p.m., and Saturday, July 22, 2000, at 4:00 p.m.
HEARING OF CITIZENS:
1. Request to address Council on behalf of The National Emergency
Medical Services Memorial Service. Deborah C. Lockhart, Board
Member.
Received and filed.
File #354
PUBLIC HEARINGS:
Public hearing on a proposal to convey to Jerry W. Jones ConstructiOn,
LLC, 6.5 acres of City-owned property consisting of 24 vacant building
lots and one drainage lot, located in Westview Terrace, identified by
Official Tax Nos. 6370511-6370520, inclusive; 6370601-6370609,
inclusive; 6370710-6370712, inclusive; and 6370203-6370205, inclusive.
Darlene L. Burcham, City Manager.
Action on the matter was deferred until the next regular meeting of
Council on Monday, August 7, 2000, at 2:00 p.m., in the City Council
Chamber.
File #2
Public hearing on a proposal to grant an easement to Appalachian Power
Company for relocation of an existing overhead electric power service
across City-owned property for the purpose of providing electric service
to the Mill Mountain Visitors Center site. Darlene L. Burcham, City
Manager.
Adopted Ordinance No. 34970 on first reading. (7-0)
File #29-28-67
ge
Public heating on a proposal to enter into a lease agreement with the
Norfolk Southern Corporation to allow the temporary exchange of
parking areas to accommodate parking at the Roanoke Higher Education
Center. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 34971 on first reading. (7-0)
File #223-373-414
o
Public hearing on a proposal to convey a portion of City-owned property
identified by Official Tax Nos. 2012920, 2012939, 2012943 and
2012949, containing approximately 0.064-acre, located along Gainsboro
Road, N. W., to the Roanoke Redevelopment and Housing Authority.
Darlene L. Burcham, City Manager.
Adopted Ordinance No. 34972 on first reading. (7-0)
File #2-178
Se
Public heating on a proposal to grant a fifteen foot easement for the
relocation of a portion of an existing overhead electric power service
across City-owned property located on the Patrick Henry High School
Govemor's School site. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 34973 on first reading. (7-0)
File #28-29-467
C. CITY MANAGER:
A report of the City Manager requesting a Closed Meeting to consult
with legal counsel on a specific legal matter requiring the provision of
legal advice by such counsel, being the terms and conditions ora contract
in negotiation, pursuant to Section 2.1-344 (A)(7), Code of Virginia
(1950), as amended.
Council adopted a motion to convene in Closed Meeting, pursuant
to the above referenced State Code section. (7-0)
File 0132
D. OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR
CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS
TO SPEAK AND A TIME FOR COUNCIL TO LISTEN.
MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED, WITHOUT
OBJECTION, IMMEDIATELY, FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION
OR REPORT TO COUNCIL.
CERTIFICATION OF CLOSED MEETING. (7-0)
ROANOKE CITY COUNCIL
REGULAR AGENDA REPORT
'00 JUL13 Pt:33
July 17, 2000
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Briefing -1-73
Please reserve space on your 12:15 p.m., agenda for a one hour briefing
regarding the above subject. (This will include a presentation by the Virginia
Department of Transportation as well as a presentation by the City on an economic
impact study.)
Respectfully submitted,
Darlene L. Burcham
City Manager
cc: City Clerk
City Attorney
Director of Finance
Assistant City Manger for Operations
Director of Public Works
540-977-222t ~ 7/18/00 G 12:07 PM Q 1/2
A. N Feldzamen, Esq.
1718 Archway Road
Blue Ridge, Virginia 24064-2142
540-977-2221 Fax 540-977-1444
Emait bPql@rbnet.com
TO:
Gentlemen:
Roanoke City Council
~y FAX
July 18, 2000
There were a number of things unsaid, or insufficiently emphasized, at the VDOT meeting about 1-73
yesterday. Please allow me to bring some of them to your attention.
· 1-73 was conceived as a roadway from the upper Midwest to the Carolina coast, and the dog-leg
diversion to the Roanoke Valley was added to benefit our area. A muting that would skirt the city, either east
or west, would not do that.
· Here's exactly what the federal law (PL 104-59, S440, November 1995, Short Title "National
Highway System Designation Act of 1995") says about Virginia and the proposed federal Interstate Highway
1-73:
"In the Commonwealth of Vh-ginia, the Corridor shall generally follow--
United States Route 2?0 from the V'wginia-North Carolina border
to I-S81 south of Roanoke;
I-$81 to 1-81 in the vicinity of Roanoke..."
· U.S.Senator Warner and Congressman Goodlatte have both made plain their preference for this
"Central Routing," as have most of our local state and county officials who have expressed themselves on this
issue: State Senators Edwards, Trumbo, Newman; Delegates Cranwell, Putney; Supervisors of Botetourt,
Bedford, and Roanoke counties; Salem City Council. The 1998 Joint Senate-House Resolution 582 of the
Virginia General Assembly (passed unanimously in the Virginia Senate and by a vote of 87 to 7 in the House)
also called for the Central Routing.
· If an eastern route via Botetourt and Bedford counties were to be built, it is clear that most traffic to
or from the upper Midwest would continue to use 1-581, this being the much shorter route. But it is often erro-
neously assumed that were this eastern route to be chosen, while the roadway to the upper Midwest could be
lengthened, traffic going to (or coming from)the cities of the Northeast (Washington DC, Baltimore,
Philadelphia, etc.) would be benefited. But a careful study of that proposed eastern route on a map shows that,
due to the configuration of the mountains, it is actually longer than travelling on Route 220 to [-$8I, and then
North on [-581 and 1-81! In addition, the hilly nature of any eastern muting would be more likely to consume
more fuel than the flatter, central route. Thus Eastern traffic, is more likely to continue on a routing through
central Roanoke, even were an eastern route to be built,t
· Cognizant of this, the Roanoke Times has taken a strong stand in favor of the Central Route.
· There seems an urgent need to improve both 1-81 and Route 220. Expenditures for 1-73 should cer-
tainly be considered only after these other roadway improvements are completed.
Thank you for your attention.
Very truly yours,
JUL-18-2~ 12:15 95Y. P. 02
2:07 PM
2/2
EDITORIALS
573: Urban revival
or countryside sprawl?
The caption reads: Which I-7'3
route would bring the most
economic development to
Roanoke and Salem?
'[0 'd
X66
8£~£S80PS~
September 5, 2000
Ms. Darlene Burcham
City Manager
215 Church Ave.
Roanoke, VA 24011
Deax Darlene:
I am writing you as the Chair of the DRI Economic Development
Committee to help c!ari~ DRI's position on the proposed 1 - 73, It
has come to my attention that following a recent meeting where there
were presentations made on the City I- 73 Study and another
independent study thai some questions have been raised concerning
DRI's position concerning the building of 1-73.
As I stated at the beginning of the DRI Economic Development
Coramittee mcc~ng on August 21st, thc DR/Board of Directors has
gone on record and continues to support its September 7,1999
Resolution (attached) which clearly supports the "build" option.
The purpose of our meeting was to lcam as much as possible about
thc economic impact on any proposed routes on downtown Roanoke
and thc region before our committee makes a recommendation to the
DRI Board on any particular route for 1-73. At the end of thc meeting
it was determined that our committee will not meet again concerning
1-73 until VDOT's Environmental Impact Study is available for
review.
Thank you for the opportunity to share DRI. 's position on I - 73.
Sincerely,
Chair, DR.[ Economic Development Committee
Cc: Maryellen Goodlattc
Matt Kcnncll
Bob Bcngston
Linda Bass
DOWNTOWN ROANOKE INCORPORATED
310 FIRST STREET. S.W. · ROANOKE. VIRGINIA 24011
($40) 342-2028 · FAX 344-1452
www. downtownroanoka, org · a-mail: e_ org
~Bg~N~W Ai I D B~ON~O~
O~:~T
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~A6 8£II£SB0~S~ £S:~I 000~-II-dBS
RESOLUTION
WIiEREAS, Downtown Roanoke Incorporated exists to
provide leadership for and ongoing support for Roanoke's
vibrant downtown business district; and
WItE~AS, downtown Roanoke is the economic and
employment center of Western Virginia; and
WHEREAS, the Board of Downtown Roanoke Incorporated
supports ~he "build" option for the proposed 1-73 but feels
further study of the economic impact of proposed routes on
downtown Roanoke and the region is necessary before
supporting any particular route; and
WItEREAS, Downtown Roanoke Incorporated is an active
participant in regional economic development efforts promoted
by the Roanoke Valley Economic Development Coalition;
NOW THI~REFORE BE IT RESOLVED that thc Board of
Directors of Downtown Roanoke Incorporated supports the
further study of the impact ofi-73 on downtown Roanoke and
the region and will support regional efforts to fund and
comPle~ Sucl-_ a.~aC~/i~,c~, i~, VD~T's i'mal route
demrmination for the new interstate.
Resolved this 7th Day of September' 1999.
William H. Carder
Chairman
DOWNTOWN ROANOKE INCORPORATED
3f0 RRST STREET. S.W. · ROANOKE. VIRGINIA 24011
(540) :~2-~:)~ - F~X 344-14,~.
EO/EO'd 8£I1£S80PSI ~B~dN~W XilD B~ON~O~ IS:PI 0008-II-d~S
Roanoke City Department of Planning
and Community Development
tg Room 166, Municipal Building
Fi :.: 215 Church Avenue, S.W.
Roanoke, Virginia 24011
~ O '1 Fl (540) 853-2344 (Fax) 853-1230
July 13, 2000
Mr. Melvin L. Hill., C::,:2:nax
and Members of the Planning Commission
Roanoke, Virginia
Dear Members of the Commission:
Subject: 1-73
You're invited to attend a City Council briefing on 1-73. The briefing will be held on
Monday, July 17th at 12:15 p.m., in the EOC Conference Room, first floor, Municipal
Building.
The briefing will be a two-part briefing in which VDOT will provide a summary on the
project status and upcoming steps, followed by a staff report on the results of the economic
impact analysis that the City commissioned.
Please feel free to attend this briefing. If you desire more specific information about the
briefing, please give Bob Bengtson a call at 853-2741.
Sincerely,
/f
CC:
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Darlene L. Burcham, City Manager
-~Snead, Jr., Assistant City Manager for Community Development
arker, City Clerk
Evelyn S. Lander, Director, Planning and Code Enforcement
Robert K. Bengtson, Director of Public Works
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
March 6, 2000
12:15 p.m.
· T. he Council of the City of Roanoke met in regular session on Monday,
MarCh 6, 2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia,
with Mayor David A. Bowers presiding, pursuant to Rule 1, Reqular Meetin.(is, of
Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members William White, Sr., Linda F. Wyatt, C. Nelson
Harris, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor David A. Bowers ......... '-6.
ABSENT: Council Member James O. Trout ............................................... 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
At 12:18 p.m., the Mayor declared the meeting in recess.
At 12:25 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, with Mayor Bowers presiding, and all Members of the
Council in attendance, with the exception of Mr. Trout.
GREENWAY SYSTEM: Elizabeth Belcher, Greenways Coordinator, advised
that in 1995, the conceptual greenway plan was prepared, showing 51 routes;
whereupon, she presented a progress report for the year 1999 on Roanoke City
projects. She further advised that in January 1999, the first segment of the Roanoke
River Greenway opened in Smith Park; in April 1999, the Mill Mountain Star Trail,
which was constructed by volunteers and conceived by the Mill Mountain Trails
Committee, was opened; and in May, 1999, the flint Governor's Conference on
Greenway Trails, which was attended by over 400 persons was held in Roanoke,
with the theme "Connecting Our Commonwealth," and the Roanoke Valley was
selected to host the Conference because of its support of greenways. As a part of
the Governor's Conference, she stated that the Wolf Creek Greenway was opened
which is the first project in the Town of Vinton; in August 1999, the Valley View
Interchange opened which also opened Section 4 of the Lick Run Greenway which
is widely used, although the trail is not officially open; and in October 1999, the
Hanging.Rock Baffle Field Trail was opened which is a Civil War trail and was the
first ISTEA project in the Roanoke Valley. ~
Ms. Belcher called attention to $575,000.00 in T-21 money that will go to the
Lick Run Greenway which is in addition to the $300,000.00 that was previously
approved; funding was received from the General Assembly through the Department
of Conservation and Recreation; and numerous other grants were received for
greenway projects, among which is the Bern-Carder Foundation Challenge Grant,
in the amount of $30,000.00; and a $100,000.00 matching grant for which the
Roanoke Valley Greenways Commission must raise private matching funds. She
advised that over $1 million in grants were awarded in 1999; other donations
include six land donations valued at over $800,000.00, over 4000 hours of volunteer
time, donated services by Boy Scouts and Girl Scouts and supplies and professional
services from various organizations.
Ms. Belcher called attention to the success of Roanoke City projects in 1999;
i. e.: the Mill Mountain Greenway was the first project that the Greenway
Commission and the four localities supported together and an ISTEA grant was
received in 1996, $240,000.00 was received in 1997, the City included $250,000.00
in bond money in 1998, and a second appropriation of $150,000.00 in ISTEA funds
was received in 1999. She explained that the City entered into a contract with
Lardner Klein, Landscape Architects, P. C., for the project and in the year 2000, it is
expected that the project will be completed, extending from the City Market, through
downtown parks, over Walnut Street Bridge, up old Prospect Road to Mill Mountain,
and in conjunction with the Mill Mountain Star Trail, will eventually provide a loop
connecting to the Roanoke River Greenway. She added that the Mill Mountain Star
Trail was conceived by a trail subcommittee of the Mill Mountain AdvisorY
Committee which is approximately 1.7 miles long and extends from Riverland Road
to the Mill Mountain Star, it was built almost entirely with volunteer labor, the City
has spent approximately $2000.00 for the parking lot, signs and steps, and this trail
ranks as the most inexpensive greenway trail in the Roanoke Valley. She advised
that in 1997, the City contracted for designated engineering for the first mile of the
Tinker Creek Greenway which will go from the Roanoke River to Wise Avenue, the
greenway is expected to go to construction in April 2000 and should be completed
within approximately one year, and because of the City's initiative in moving
expeditiously to construction, the Greenway Commission and Roanoke
City/Roanoke County Planning Departments are reviewing the feasibility of an
extension. She noted that a group from Virginia Tech is working on the resources
and a hearing will be held on March 22 to receive public comment on the trail.
Ms. Belcher advised that the Fishburn Greenway is a citizen-initiated project
by the Raleigh Court Civic League. She explained that in 1999, the Raleigh Court
Civic League contracted for a design study, held public meetings, and
representatives of the Civic League are presently working with Shenandoah Life
Insurance Company, which is the only private landowner in the corridor, regarding
the possibility of going across a corner of their property; the Raleigh Court Civic
2
League has filed a grant application for additional funding for construction, and in
the spring of 2000, the first section of the greenway is expected to be constructed
using volunteers. She stated that the Roanoke River Greenway has always been
called the backbone of the greenway network, the City of Salem and Roanoke
County began approximately a year ago to look at greenway design in their portion
of the Roanoke Valley, a location and design study was completed in 1998, they
received the Bern-Carder Challenge Grant in 1999 for $30,000.00 in cash and
$100,000.00 in matching funds, and when they have raised $230,000.00, they will go
to construction on the first mile, the two localities filed a T-21 application in January
and hope to receive funding to enable the first mile to go to contract in October 2000.
She explained that in Roanoke City, the Roanoke River Greenway opened in January
1999, and the City also entered into a contract with Anderson and Associates, Inc.,
for a location and design study for the entire section in Roanoke City which is
scheduled to be completed by September 2000.
Ms. Belcher advised that numerous organizations have been crucial to the
success of the greenway project, i. e.: the Roanoke Valley Greenways Commission,
the Western Virginia Land Trust, because the land donation came to the Land Trust
to be held until such time as the City can receive it as match to the grant; the Fifth
Planning District Commission has been important in connection with the initial
feasibility study and the filing of ISTEA applications and funds have been funneled
through the organization to help with construction of Section 3; and City of Roanoke
landowners, which include the developer of Valley View, Barrows Company and
William Watson. She stated that land to be received by the Greenway Commission
totals 14.4 acres and is valued at $200,000.00 on some records and $800,000.00 on
other records which will require a land appraisal at some point. She noted that
others who have made contributions are Pathfinders for Greenways, the Department
of Forestry, labor has been provided by the Sheriff's Department through the inmate
program, Roanoke City Schools have provided equipment, Roanoke City staff has
been invaluable in terms of coordination of all building aspects, and neighborhood
groups have been supportive of the project and the opportunity to have a greenway
in their neighborhood. She advised that remaining projected cost is $986,000.00,
with $974,000.00 available in grant awards.
In conclusion, Ms. Belcher advised that the Lick Run Greenway across the
Valley View Interchange required boldness and vision on the part of the City; and the
trail will be a great amenity to the City when it connects Valley View to the Hotel
Roanoke and to downtown Roanoke.
COUNCIL: The City Manager introduced a briefing on proposed renovations
to the City Council Chamber.
3
City staff presented diagrams of the proposed renovations, including
lighting/ceiling enhancements, ceiling replacement in the Council's Conference
Room, seating in the Council Chamber which includes new chairs for audience
seating, Council seating and seating for Council Appointed Officers, the Council
dias has been curved as much as possible without interfering with the seating in
front of the dias, the dias has been lowered to six inches from the floor and seating
for Council Appointed Officers will remain at floor level. It was explained that the
Council dias has been moved forward by two feet to provide more space for walking
behind the Mayor and Council Members, the front of the Council dias will be curved
with a different color to define the position of each Council Member; ceiling lights
will be located above the Council dias; an eight by eight foot screen will be installed
on the side wall, mechanical and electrical drawings for lighting will be controlled
behind the City Manager's work station in the Council Chamber, air conditioning and
heating outlets will be changed to provide for better distribution, there will be the
capability to pull computer cable into each Council station which will enable Council
Members to use personal computers at their station on the dias if they so choose,
lights will remain on the Council dais in addition to overhead ceiling lights, and a
new state-of-the-art audio-visual system is proposed for the rear of the Council
Chamber.
With regard to other renovations for Municipal South, it was advised that
restrooms will be brought into compliance with the Americans With Disabilities Act
on the second and fourth floors, the first floor will be brought into compliance with
ADA standards, the hallway on the fourth floor will be refinished, and fabric will be
installed in front of the elevator on the third floor.
There was discussion with regard to the placement of the speaker's podium
in which the Mayor expressed a preference that the podium continue to be located
beside the City Manager's work station. Other Members of Council expressed a
preference that the speaker's podium be placed directly in front of Council which
would require the speaker to address Council rather than the audience. There was
discussion as to the feasibility of having two podiums; i. e.: a center podium and a
side podium that would be appropriately wired. No decision was made on the
location of the podium.
Suggestions offered by Council Members include: the Council Chamber wall
should be lighter in color to provide for a more comfortable setting, Internet
capability should be available at Council work stations, there is a need for
soundproofing of the Council's Conference Room and the Mayor's Office, and there
is a need for a sound barrier between the Council:s Conference Room and the
Council's Lounge.
4
Following discussion, it was the consensus of Council that the City Manager
and the City Clerk would select the appropriate colors for chair fabrics, carpeting,
walls, dias, etc.
Without objection by Council, the Mayor advised that the plans as presented
by the City Manager would be approved, with the understanding that colors and
fabrics would be selected by the City Manager and the City Clerk.
At 1:25 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, March 6, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members James O. Trout (arrived at 2:15 p.m.), William
White, Sr., Linda F. Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E. Swain
and Mayor David A. Bowers ............................................................................ 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Vice-Mayor C. Nelson
Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
PROCLAMATIONS: The Mayor presented a proclamation
declaring the month of March as Women's History Month.
(For full text, see Proclamation on file in the City Clerk's Office.)
ARTS COUNCIL OF ROANOKE VALLEY: Susan Jennings,
Executive Director, The Arts Council of the Blue Ridge, advised that
Downtown Living 2000 will be held on March 18 - 19, 2000, in the City
of Roanoke and serves as a fund raiser for the Arts Council. She
explained that certain downtown residents and three businesses will
be included as a part of the tour, and expressed appreciation for the
City's support.
PARKS AND RECREATION-SPECIAL EVENTS: Shauna Hudson,
Special Events Coordinator for the City of Roanoke, advised that the St.
Patrick's Day Parade and Celtic Festival will be held on March 18, 2000,
from 11:00 a.m. until 4:30 p.m., in downtown Roanoke. She presented
information on parade participants and invited the Members of Council
and citizens to attend.
ACTION:
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately.
ROANOKE NEIGHBORHOOD PARTNERSHIP-BLUE RIDGE
COMMUNITY SERVICES-OATHS OF OFFICE-COMMITTEES: The
following reports of qualification were before Council:
Minnie Jones and Robin Murphy-Kelso as members of the
Roanoke Neighborhood Partnership Steering Committee
for terms ending November 30, 2002; and
Robert Williams, Jr., as a member of the Blue Ridge
Community Services Board of Directors for a term ending
December 31, 2002.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
6
(Council Member Wyatt was out of the Council Chamber.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-ENVIRONMENTAL POLICY: The City Manager submitted
a written report advising that the City is establishing an Environmental
Management Program and has advertised for an Environmental
Administrator to lead and manage the program; the Administrator will
be responsible for developing and implementing the City's
environmental management system, and to establish the program,
specific items such as a computer, environmental software, telephone,
and safety related equipment and supplies are needed immediately,
which will be purchased in accordance with requirements as set forth
in Chapter 23.1, Procurement, of the Code of the City of Roanoke
(1979), as amended.
It was further advised that total funding request is $33,208.00,
which funds are available as follows:
Current Year Capital Maintenance and
Equipment Replacement Account
$33,208.00
The City Manager recommended that Council authorize the
Director of Finance to establish a new cost center in the Risk
Management Fund to be entitled, "Environmental Management"; and
adopt a budget ordinance appropriating funds to certain accounts.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
7
ACTION:
(#34705-030600) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Risk Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 522.)
Mr. Trout moved the adoption of Ordinance No. 34705-030600.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
PARKS AND RECREATION-COUNCIL-BLUE RIDGE PUBLIC
TELEVISION: The City Manager submitted a written report advising that
at its meeting on October 20, 1999, Council authorized a five-year lease
of five acres of land in Fishburn Park to Blue Ridge Public Television
(BRPTV), along with a right-of-way for access to the property; the
property had previously been leased to BRPTV in 1966 for 20 years,
with a ten-year extension period; and the new lease agreement has
been executed by all parties and is now in effect.
It was further advised that representatives of BRPTV have
requested a longer term lease of the property and they have stated that
they intend to start an extensive fund-raising campaign which, in order
to be successful, will require that the organization hold a long-term
lease on the Fishburn Park property; a substantial part of campaign
funds will be used to renovate the current structure which houses
BRPTV's offices and studios; and the City Manager supports the
concept of allowing a longer term lease for BRPTV, or another
successful bidder who would meet the community's needs for public
television.
It was explained that under State law, whenever a municipality
proposes to lease public property in excess of five years, an
advertisement must be published in a local newspaper of general
circulation for four successive weeks prior to the date of Council's
receipt of bids for the lease hold interest; and at the same time the
publication is first run, a draft ordinance authorizing the lease, but
leaving appropriate blanks to be completed at a later date, must be
submitted to the City Clerk's Office for public inspection.
8
ACTION:
In order to expedite the matter, the City Manager recommended
that Council authorize public advertisements on the following dates:
March 20, 2000, March 27, 2000, April 3, 2000, and April 10, 2000, with
the public hearing to be held at Council's 7:00 p.m., meeting on
April 17, 2000, to receive public comments regarding the proposed
lease of the public property and to open bids; the draft lease, which will
be prepared by the City Attorney's Office, will contain substantial
protections for the City; and the successful bidder will be required to
indemnify the City against liability, to provide liability insurance, and to
keep the building in a safe and serviceable condition.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Hudson and
unanimously adopted.
FLOOD REDUCTION/CONTROL-SEWERS AND STORM DRAINS-
BUDGET: The City Manager submitted a written report advising that
drainage problems have existed for many years along the existing
drainage channel located in the rear yards of residences along a
portion of Trevino Drive, located in the Monterey Hills section of the
Wildwood neighborhood and bounded by Old Mountain Road and
Monterey Road; erosion to private property and public utility easements
during significant storms and channel flow is a major concern, with
citizen complaints and maintenance requests dating back to 1988; a
drainage study was completed by the City's Engineering Department in
January, 1997, a meeting was held with affected residents in April, 1997
to review the study, design options and associated costs; drainage
improvement options range from a rip rap lined channel to a closed
pipe system, with associated costs of $230,000.00 to $630,000.00; and
residents favored the pipe system at an estimated cost of $630,000.00,
however, no funding is available.
It was further advised that the Trevino Drive Drainage Project is
included in the Capital Improvement Program (CIP), approved by
Council on July 21, 1997, which project received a high priority rating
and $200,000.00 was targeted for the project in the 1997 Bond
Referendum; after proper advertisement, Engineering Concepts, Inc.,
was selected to perform design services for the Trevino Drive Drainage
Project - Phase I; the proposed contract with Engineering Concepts,
Inc., provides for engineering design services for Phase I of the project
to stay within construction and property rights acquisition budget at a
9
ACTION:
project cost of $172,600.00; the consultant's scope of work will include
evaluation of drainage watersheds, recommendation and evaluation of
current and additional channel improvement options, cost analysis, and
preparation of design and construction documents for construction of
Phase I improvements to the existing channel and within the allowable
budget; the proposal from Engineering Concepts, Inc., for professional
design services for the project totals $26,100.00, plus a five per cent
($1,300.00) contingency for potential scope of work changes in project
design which would bring the total fee to $27,400.00; and information
mailers will be sent to those persons who are affected by the project
and neighborhood meetings will be held to include citizens in the
design and construction process of the project.
It was explained that the City Manager has authority to execute
the contract, however, funding needs to be provided, and funding is
available in the following account:
Public Improvement Bond Series 1996,
Account No. 008-052-9701-9176
$27,400.00
The City Manager recommended that Council authorize transfer
of funds to a new Capital Projects account entitled, "Trevino Drive
Drainage Project- Phase I".
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34706-030600) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 524.)
Mr. Trout moved the adoption of Ordinance No. 34706-030600.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
10
BUDGET-HUMAN DEVELOPMENT-HOUSING/AUTHORITY-
GRANTS: The City Manager submitted a written report advising that the
plight of homeless individuals and families has been at the forefront of
the community's attention for more than a decade; the number of
homeless persons relying on local services has increased; currently
the Homeless Assistance Team (HAT) provides outreach and limited
case management services to the homeless; the 1999 summer survey
conducted by the Roanoke Valley Task Force on Homelessness
identified 340 homeless individuals residing in shelters or on the
streets of Roanoke; based on Roanoke's 1999 Continuum of Care
application, a conditional selection of the Roanoke Homeless
Assistance Team Renewal was funded, for a total of $433,656.00, for a
three year period beginning February 1, 2000; and conditional
acceptance of the project is based on clarification of how the City will
serve the homeless veterans population.
It was further advised that currently, there are limited outreach
services available to homeless persons who are not veterans orwho do
not have a diagnosed mental illness; and the Department of Veterans
Affairs Medical Center recently hired its first full time homeless veteran
outreach social worker who will establish working relationships with
all appropriate human and social service agencies in the Roanoke
Valley which should enhance efforts in the identification, assessment
and coordination of services for this segment of the population.
It was explained that the Hazardous Materials Response Team
has been located in the facilities at Roanoke Area Ministries (RAM) for
the past three years; RAM is a day shelter which operates seven days
a week from 8:00 a.m. until 4:00 p.m.; in February, HAT moved its
operations to the Roanoke Valley Student Trouble Center (TRUST),
which agency has provided services to the homeless for 30 years
including the establishment of a 24-hour emergency shelter; and
TRUST is a logical site for the Homeless Assistance Team's base of
operations in as much as the City serves many of the same clients and
also allows for extended hours for HAT operations.
The City Manager recommended that she be authorized to accept
the Roanoke Homeless Assistance Team Renewal Grant Award, in the
amount of $433,656.00, from the U. S. Department of Housing and
Urban Development and execute the required grant documents on
behalf of the City; that the City Manager be authorized to execute
documents associated with implementation of grant renewal, including
a lease of office space with the Roanoke Valley Student Trouble Center
11
ACTION:
(TRUST) located at 404 Elm Avenue, which lease provides for the City
to reimburse TRUST for the monthly cost of leasing space at the rate of
$500.00 per month for a three-year period, and a one time cost for
phone installation not to exceed $700.00; and appropriate $433,656.00
Supportive Housing Funds to an account to be established in the Grant
Fund by the Director of Finance and increase the revenue estimate in
the Grant Fund.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34707-030600) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 525.)
Mr. Hudson moved the adoption of Ordinance No. 34707-030600.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Hudson offered the following resolution:
(#34708-030600) A RESOLUTION authorizing acceptance of the
Roanoke Homeless Assistance Team (HAT) Renewal Grant from the
U. S. Department of Housing and Urban Development and authorizing
execution of the required documentation in connection with acceptance
and implementation of this grant.
(For full text of Resolution, see Resolution Book No. 62, page 526.)
Mr. Hudson moved the adoption of Resolution No. 34708-030600.
The motion was seconded by Mr. Swain and adopted by the following
vote:
12
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-SISTER CITIES-FLAGS:.The City Manager submitted a
written report advising that appropriation of funds to provide for
installation of new flagpoles for the Sister City Fountain consists of
providing and installing five additional flag poles so that each Sister
City Flag will fly on its own pole; new lights are needed to illuminate the
flags at night, and rather than cuffing up the colored sidewalk, the new
lights will be located at the third floor level of the parking garage at
Campbell Avenue and Market Street, which will also provide easier bulb
replacement and maintenance.
It was further advised that bids were solicited from four firms,
with Construction Services of Roanoke, Inc., submitting the lowest
responsive and responsible bid, in the amount of $14,680.00; and
required funding is as follows:
Contract amount
Contingency
$14,680.00
2,320.00
$17,000.00
The City Manager has authority to sign the contract, but funds need to
be provided for the project; and total funding is available in the 1999-
2000 CMERP account.
The City Manager recommended that Council appropriate funds
as above set forth and authorize the Director of Finance to establish a
new capital account entitled, "Sister City Fountain Flagpoles"; and
reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34709-030600) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 527.)
13
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34709-030600.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
PURCHASE/SALE OF PROPERTY-DELINQUENT TAXES-REAL
ESTATE VALUATION: A joint report of the Director of Finance and the
City Attorney recommending authorization to institute and conduct
suits to collect delinquent real estate taxes and assessments by private
or public judicial sale, was before Council.
It was advised that the Code of Virginia provides localities with
the right to sell real estate after the second anniversary date on which
taxes or other assessments remain unpaid; property sold during these
proceedings will be free and clear of all liens incurred by the owner and
any other party involved in the suit; State Code provides that
reasonable attorney's fees can be paid out of sale proceeds; despite
vigorous collection efforts by the City Treasurer and the Office of
Billings and Collections, certain irresponsible property owners have
refused to pay these debts; and in addition to unpaid taxes, many of
these properties cause concern to surrounding property owners
because the property is not properly maintained, thereby creating a
blight on the neighborhood.
The Director of Finance and the City Attorney recommended that
suits be instituted to collect delinquent real estate taxes and
assessments by judicial sale with respect to those properties on lists
identified as Exhibits A and B to the report, which lists reflect
delinquent taxes and assessments as of 5:00 p.m. on February 28,
2000; real estate taxes on the properties have been delinquent for two
or more years; since escheat was effectively eliminated in 1996, it is in
the best interest of the City to continue conducting Tax Sales; the
primary benefit of conducting the Tax Sale is to sell the property to a
responsible landowner who will properly maintain the property and pay
future taxes; the City will then collect future real estate taxes and avoid
14
incurring weed/trash abatement fees and demolition/board up fees; and
on October 22, 1997, Council authorized the judicial sale of
approximately 200 properties, and auctions for these properties were
held throughout 1999.
It was explained that a law firm(s) will be selected by the City
Attorney's Office to file the suits and take all necessary action to sell
the property; legal fees will be paid by the property owner when the
delinquent taxes or other assessments are paid or from sale proceeds
at the time of sale; it is possible that given the value of some of the
properties, the City's entire cost, including attorney's fees, and all
delinquent taxes and other assessments may not be paid in full,
however, as a result of the sale, the property would be sold free and
clear of all liens for these items, thereby encouraging a responsible
landowner to purchase the property; prior to the properties identified
on Exhibits A and B being turned over to outside law firm(s) so that suit
to sell can be filed, in early March 2000, the City will send letters to the
owners of these parcels of land advising that if the taxes and
assessments are not paid in full, suits will be filed to sell the property
in order to collect taxes and assessments; in early April 2000, a notice
identifying the property will be published in the newspaper and
advising that if the taxes are not paid, a suit will be filed to sell the
property; and it is currently anticipated that properties for which taxes
are still outstanding will be turned over to outside counsel in May 2000,
with the first suits to be filed in July or August 2000.
Mr. Grisso and Mr. Hackworth advised that since Section 58.1-
3954 of the Code of Virginia requires that any suits be instituted and
collected in the name of the city in which the taxes are assessed and
at the direction of the governing body of the city, a resolution is
submitted for Council's consideration.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34710-030600) A RESOLUTION directing the City Attorney and
the Director of Finance to institute or cause to be instituted, and
conduct or cause to be conducted, suits to collect delinquent real
estate taxes and assessments by judicial sale.
(For full text of Resolution, see Resolution Book No. 62, page 529.)
15
ACTION'
Mr. Trout moved the adoption of Resolution No. 34710-030600.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of January, 2000.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
Financial Report would be received and filed.
REPORTS OF COMMITTEES:
BUDGET-BRIDGES: Council Member Carroll E. Swain,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for
construction of the Thomason Road Bridge Replacement project over
Garnand Branch.
The Bid Committee recommended that Council authorize a
contract with H. & S. Construction Company, in the amount of
$286,724.90, and 150 consecutive calendar days for completion of the
project, with a project contingency of $30,000.00; authorize transfer of
funds from 1996 Bonds, in the amount of $316,725.00, and authorize the
Director of Finance to establish a new capital account entitled,
"Thomason Road Bridge Replacement"; and reject all other bids
received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
16
ACTION:
(#34711-030600) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 529.)
Mr. Swain moved the adoption of Ordinance No. 34711-030600.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34712-030600) AN ORDINANCE accepting the bid of H. & S.
Construction Company, for the replacement of a bridge at Thomason
Road, S. E., over Garnand Branch, upon certain terms and conditions,
and awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 530.)
Mr. Swain moved the adoption of Ordinance No. 34712-030600.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
The Mayor inquired if the Thomason Road Bridge will be out of
service for repairs and will traffic be detoured, with appropriate notice
to the public; whereupon, the Director of Utilities and Operations
advised that he would provide Council with a response.
SEWERS AND STORM DRAINS-WATER RESOURCES: Council
Member Linda F. Wyatt, Chairperson, Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
17
advertising a public hearing and conveying a 30-foot right-of-way and
water and sanitary sewer easement across City-owned property located
off of Dogwood Lane, S. W., Official Tax No. 1390216.
A staff report advised that title report for the private conveyance
of property located at 3612 Dogwood Lane, S. W., revealed certain
issues involving the adjoining property, Official Tax No. 1390216, now
opened by the City and used as a pump station site; the attorney
representing past and present owners of the property has requested
that the City clarify that existing access, sewer and water easements
run with the land; and the property owner needs to have the matter
resolved to avoid future problems with financing or conveyance of the
land.
ACTION:
The Water Resources Committee recommended that Council
authorize the City Manager to advertise a public hearing and, lacking
any comments to the contrary, authorize the conveyance of a 30-foot
right-of-way and water and sanitary sewer easement across City-owned
property, identified as Official Tax No. 1390216, as shown on the plat
entitled "Survey for Denise W. Sweeney", dated June 26, 1996, in a form
to be approved by the City Attorney.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that Council concur in the recommendation of
the Water Resources Committee. The motion was seconded by Mr.
Trout and unanimously adopted.
BUDGET-GREENWAY SYSTEM-WATER RESOURCES: Council
Member Linda F. Wyatt, Chairperson, Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
acquisition of property rights for construction of the Mill Mountain
Greenway project.
A staff report advised that the Mill Mountain Greenway Project is
a proposed trail linking the Roanoke City Market to the top of Mill
Mountain which will include a combination of on road and off road
paved trails extending from the City Market to Mill Mountain by way of
Elmwood Park, Williamson Road, the Walnut Avenue Bridge, Piedmont
Park, Ivy Street and Prospect Road; Council authorized a contract for
design work with Lardner/Klein Landscape Architects, P. C. on
December 7, 1998, pursuant to Ordinance No. 34103-120798; plans have
sufficiently developed to identify property rights that will be needed for
18
ACTION:
construction of the project; and the project is funded through a
combination of Capital Improvement Program bond funds and
Intermodal Surface Transportation Efficiency Act (ISTEA) funds.
It was further advised that authorization is needed to move
forward with procurement of title work, appraisals, and document
preparation related to acquisition of the necessary property rights; it is
anticipated that the trail will require a variable width right-of-way of
approximately ten to 30 feet in width across portions of certain
properties; and funds for acquisition of property rights, in the amount
of $50,000.00, are available from the sale of 1999 General Obligation
Bonds and needs to be appropriated to the Mill Mountain Greenway,
Account No. 008-052-9721.
The Water Resources Committee recommended that Council
authorize the City Manager to acquire all property rights necessary for
construction of the project, in a form to be approved by the City
Attorney; said property rights may be acquired by negotiation or
eminent domain and may include, but are not limited to, fee simple,
permanent easements, temporary construction easements, rights-of-
way, air rights, licenses or permits, etc; and that Council authorize
appropriation of $50,000.00.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(#34713-030600) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 531.)
Ms. Wyatt moved the adoption of Ordinance No. 34713-030600.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Ms. Wyatt offered the following emergency ordinance:
19
ACTION:
(#34714-030600) AN ORDINANCE providing for the acquisition of
certain interests in property needed by the City for the Mill Mountain
Greenway Project; setting a certain limit on the acquisition costs of
such property rights; providing for the City's acquisition of such
property rights by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of entry on
the property for the purpose of commencing the project; all upon
certain terms and conditions; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 532.)
Ms. Wyatt moved the adoption of Ordinance No. 34714-030600.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ..................... , ........................................ 7.
NAYS: None ....................................................................... 0.
NEIGHBORHOOD ORGANIZATIONS-PARKS AND RECREATION-
LEASES-WATER RESOURCES: Council Member Linda F. Wyatt,
Chairperson, Water Resources Committee, presented a written report
on behalf of the Committee, with regard to advertising a public hearing
and authorizing execution of an extension to the lease agreement for
the Alexander-Gish House located at 641 Walnut Avenue, S. W., for a
term of five years.
A staff report advised that the original lease with the Old
Southwest Neighborhood Alliance was authorized pursuant to
Ordinance No. 24929 on December 10, 1979; a lease assignment from
the Alliance to the Old Southwest Neighborhood Foundation, Inc., was
made in 1981; the lease has been extended for three additional five-year
periods on April 22, 1985, December 11, 1989, and January 9, 1995; the
current lease expired on December 31,1999, and extension of the lease
under the same terms and conditions as the previous lease has been
requested by Old Southwest, Inc.; the previous lease provided for a
term of five years, with a lease fee of one dollar per year; extension of
the lease will provide for routine maintenance of the property and utility
expenses, as well as support a neighborhood organization; and liability
insurance and indemnification will be provided as specified in
Attachment 2 to the report.
2O
ACTION:
ACTION:
The Water Resources Committee recommended that Council
authorize the City Manager to advertise a public hearing and, lacking
any comments to the contrary, authorize execution of an extension to
the lease agreement, in a form to be approved by the City Attorney, for
the Alexander-Gish House, for a five year period, from January 1, 2000,
through December 31, 2005, at a lease fee of one dollar per year.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that Council concur in the recommendation of
the Water Resources Committee. The motion was seconded by
Mr. Trout and unanimously adopted.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
STREETS AND ALLEYS: Ordinance No. 34702, permanently
vacating, discontinuing and closing a certain section of Centre Avenue,
N. W., extending from its intersection with 9th Street, N. W., to a point
of termination at the easternmost right-of-way boundary of 10th Street,
and a portion of an adjacent alley extending in a westerly direction from
its intersection with 9th Street, to the easternmost property line of
Official Tax No. 2111914, having previously been before the Council for
its first reading on Tuesday, February 22, 2000, read and adopted on its
first reading and laid over, was again before the body, Mr. White
offering the following for its second reading and final adoption:
(#34702-030600) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 512.)
Mr. White moved the adoption of Ordinance No. 34702-030600.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
21
ACTION:
ZONING: Ordinance No. 34703, rezoning properties located in the
900 block of Centre Avenue, N. W., more specifically identified as
Official Tax Nos. 2112503-2112512, inclusive, and 2111914-2111922,
inclusive, from LM, Light Manufacturing District, to RM-3, Residential
Multifamily, High Density District, pursuant to the First Amended
Petition filed in the City Clerk's Office on February 1, 2000, having
previously been before the Council for its first reading on Tuesday,
February 22, 2000, read and adopted on its first reading and laid over,
was again before the body, Mr. Trout offering the following for its
second reading and final adoption:
(#34703-030600) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 211, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 515.)
Mr. Trout moved the adoption of Ordinance No. 34703-030600.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ..................... : ........................................ 7.
NAYS: None ....................................................................... 0.
ZONING: Ordinance No. 34704, rezoning properties located in the
southwest quadrant of the City, generally known as the Greater Raleigh
Court area, from RM-1, Residential Multifamily, Low Density District, to
RS-3, Residential Single Family District, and from RM-2, Residential
Multifamily, Medium Density District, to RM-I, Residential Multifamily,
Low Density District, having previously been before the Council for its
first reading on Tuesday, February 22, 2000, read and adopted on its
first reading and laid over, was again before the body, Mr. Harris
offering the following for its second reading and final adoption:
(#34704-030600) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet Nos. 123, 124, 132, 133,
134, 142, 143, 144 and 145, Sectional 1976 Zone Map, City of Roanoke,
to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 516.)
22
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34704-030600.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
HOUSING/AUTHORITY: Council Member Swain referred to those
programs that assist Iow-income persons in purchasing houses, and
inquired as to the availability of any programs and/or agencies that
would provide Iow interest loans which could be used for home repairs.
It was the consensus of Council to refer the inquiry to the City
Manager for response.
HOUSING/AUTHORITY-GRANTS-DOWNTOWN ROANOKE,
INCORPORATED: Council Member Swain referred to the Downtown
Historic Facade grants program which provides incentives for persons
who own property in the downtown area to make building repairs, and
requested a status report on the program.
It was the consensus of Council .to refer the matter to the City
Manager for response.
BUDGET-COUNCIL: Council having received a briefing on
proposed City Council Chamber renovations at the 12:15 p.m. session,
Mr. Hudson moved that Council approve the proposed renovations,
with certain modifications. The motion was seconded by Mr. Trout and
unanimously adopted.
(See pages 3 - 5.)
BUDGET: Itwas the consensus of Council to revise the proposed
fiscal year 2000-01 budget study schedule, as follows:
23
May 4, 2000
8:30 a.m.
Budget Study Session/
Evaluations of Council
Appointed Officers
May 5,2000
8:30 a.m.
Budget Study Session -
City Council/Roanoke City
School Board/
Evaluation of Council
Appointed Officers
May 9,2000
3:00 p.m.
Special Meeting of
Council to adopt the
proposed fiscal year
2000-01 budget and HUD
Consolidated Plan
SPECIAL EVENTS: The City Manager announced that the "Big
South Tournament" for the year 2001-2002 was awarded to the City of
Roanoke.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
COMPLAINTS-TRAFFIC-HOSPITALS: Mr. Hume Powers, 2641
Nottingham Road, S. E., expressed concern with regard to traffic
congestion on South Jefferson Street as a result of Carilion Health
System activities. He also expressed concern with regard to the
flashing light/pedestrian traffic in front of the College of Health
Sciences on South Jefferson Street.
It was the consensus of Council to refer the matter to the City
Manager for response.
There being no further business, the Mayor declared the meeting adjourned
at 2:55 p.m.
ATTEST:
APPROVED
Mary F. Parker
City Clerk
David A. Bowers
Mayor
24
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
March 20, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
March 20, 2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia,
with Mayor David A. Bowers presiding, pursuant to Rule 1, Regular Meetin.qs, of
Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Linda F. Wyatt, W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout and Mayor David A. Bowers .......................................... 5.
ABSENT: Council Members C. Nelson Harris and William White, Sr.- .......... 2.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
At 12:32 p.m., the Mayor declared the meeting in recess.
At 12:40 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, with Mayor Bowers presiding, and all Members of the
Council in attendance, with the exception of Vice-Mayor Harris and Council Member
White.
CAPITAL IMPROVEMENTS PROGRAM: The City Manager advised that at the
Financial Planning Session on Saturday, March 4, 2000, Council requested additional
time to discuss in detail the Capital Improvements Program for the City of Roanoke,
and, specifically, some of the potential changes that were being proposed. She
further advised that Council previously adopted a Capital Improvements Program
budget for 2000 - 2004 and additional material was provided for review in regard to
projects that City staff believes should be included in the next five year period, as
well as other projects requested by outside agencies and organizations; and City
staff has identified a number of projects that Council has not had an opportunity to
review previously that staff believes should be addressed in the out years, 2005 and
beyond. She explained that she was not asking Council to commit to a precise list
of projects at this time, but Council's input is needed in order to move forward in the
budget process to enable staff to prepare next years' proposed budget. She stated
that it was her goal to engage in dialogue with Council and to obtain specific
direction, recognizing that it is the City Manager's responsibility to recommend a
budget to Council; and in May, Council will conduct a series of meetings which will
include a public hearing and work sessions in which Council will provide final
guidance to City staff as to what Council would like to include in the adopted budget
for fiscal year 2000-01.
Ms. Akers reviewed the current capital plan, totaling $241.3 million which
includes 48 projects in seven major categories, the majority of which are fully
funded. She called attention to those projects which will be funded through future
bond issues such as Victory Stadium, the Greater Gainsboro Parking Garage, the
Roanoke River Flood Reduction project, as well as school projects which are not
fully funded now but will be funded in the future through literary fund loans or VPSA
bond issue. She reviewed a list of unfunded capita! needs, and advised that City
staff uses certain criteria to develop recommendations which include: impact on
public health, safety and welfare, promotion of existing community development
plans, City Council's vision, improvements in efficiency and effectiveness, prior
commitment/relationship to other projects, and impact on the City's operational
budget. She explained that the total list of unfunded capital requests total
$279,883,160.00 and City staff has made an attempt to prioritize the requests and to
identify those projects which require basic infrastructure needs that should be
funded in the near future. She advised that by identifying the magnitude of need, the
City can begin planning now for the amount of debt service that will be needed.
During a discussion of funds needed for high school renovations, Ms. Akers
advised that the high school facilities study is anticipated to be completed during
fiscal year 2001-02 and will provide a better estimate of cost which is currently
estimated at between $75 - $78 million. She stated that it is projected that
improvements to Patrick Henry High School will begin in the summer of 2004 with
completion in 2006, and William Fleming High School improvements will begin in the
summer of 2006 with completion in 2008. She advised that beginning with the
upcoming budget year, the school administration is also setting aside one-half of the
debt service for the first high school.
The City Manager advised that the school renovations issue will need to be
addressed by Council in a collective way with the School Board to determine how
the City and others will participate in funding. She stated that it is her understanding
that the School Board plans to fund one-half of both school renovations through the
operating budget and the other half from the City's General Fund.
There was discussion in regard to parking in the vicinity of the Roanoke City
Courts facility, Phase II of the Police building, and the neighborhood storm drainage
program.
2
The Director of Finance reviewed slides in regard to debt service for fiscal
year 2000-2014; projected debt service for fiscal year 2000-06, which indicates that
to afford a $31.4 million general obligation bond issue in 2003, a $375,000.00 annual
increase in debt service starting in fiscal year 2001 will be required; and to afford a
$31.4 million general obligation bond issue in 2003 and a $17.5 million general
obligation bond issue in 2005 will require a $470,000.00 annual increase in debt
service starting in fiscal year 2001.
The Mayor declared the meeting in recess at 1:35 p.m., to be reconvened
immediately following the 2:00 p.m., session of City Council.
At 1:35 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, March 20, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members William White, Sr., Linda F. Wyatt, C. Nelson
Harris, W. Alvin Hudson, Jr., Carroll E. Swain, James O. Trout and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Jeff
Wilson, Pastor, West End United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
The Mayor encouraged all citizens to return their United States
Census forms by April 1, 2000.
3
ACTION:
ACTION:
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for a Closed Meeting to
discuss acquisition of real property for public purposes; and to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
MINUTES: Minutes of the regular meetings of Council held on
Monday, December 6, 1999, and Monday, December 20, 1999; and the
special meeting held on Friday, December 31, 1999, were before the
body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS:None ....................................................................... 0.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
4
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-CITY MANAGER-COUNCIL: A
report of the City Manager requesting that Council convene in a Closed
Meeting to discuss acquisition of real property for public purpose,
pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended,
was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Manager to convene in a Closed Meeting to discuss acquisition of real
property for public purpose, pursuant to Section 2.1-344 (A)(3), Code of
Virginia (1950), as amended. The motion was seconded by Mr. Swain
and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
TREES: A communication from Mayor David A. Bowers
transmitting correspondence from The National Arbor Day Foundation,
advising that the City of Roanoke has again been recognized as a Tree
City USA, was before Council.
It was further advised that "Arbor Day" in Roanoke is scheduled
for Friday, April 28, 2000, at 1:15 p.m., at Huff Lane Micro Village.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ....................................................................... 0.
5
BUDGET-BLUE RIDGE COMMUNITY SERVICES: A
communication from Mayor David A. Bowers transmitting
correspondence from Rodney P. Furr, Chairperson, Blue Ridge
Community Services, with regard to the annual budget request for
fiscal year 2000-01, was before Council.
A communication from Mr. Furr advised that the Department of
Mental Health, Mental Retardation and Substance Abuse Services, has
stated that all State Base Funds are to be matched in a 90:10 ratio by
local tax funds, and in order to comply with this directive, Blue Ridge
Community Services will need an increase of $243,379.00 in addition to
the $577,131.00 in local tax funds currently provided by member
governments; for the current fiscal year (1999-2000), the City of
Roanoke has provided $378,357.00 in local tax dollars to match State
funding for mental health, mental retardation and substance abuse
services to the community; and based on the service utilization formula
which was established in 1983, Blue Ridge Community Services is
requesting $568,148.00 for fiscal year 2000-2001 from the City of
Roanoke.
ACTION:
(For full text, see communications on file in the City Clerk's Office.)
Mr. White moved that the communications be referred to the City
Manager for review and recommendation. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
INSURANCE-PENSIONS: A report of the Director of Finance
advising that retirees of the City of Roanoke Pension Plan requested
the option to continue dental care insurance; all employees leaving
employment with the City of Roanoke are eligible to retain dental care
insurance for 18 months under Federal mandates of COBRA; after the
18 months, dental care insurance was not available on a group policy
with the City; and negotiations were pursued under the existing
Roanoke Valley Consortium contract with Delta Dental, was before
Council.
6
ACTION:
It was further advised that retirees and beneficiaries with 15
years of continuous City service are eligible to continue on the City's
group health insurance for retirees; and the same eligibility
requirement was established for retiree dental care insurance; on
January 31, 2000, information was mailed to approximately 1,000
qualified retirees concerning a one-time open enrollment for current
retirees, with an effective date of coverage of March 1, 2000; the City
had 55 retirees to enroll and future qualified retirees will be offered this
option.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
MUNICIPAL AUDITOR-COMMITTEES-AUDIT COMMITTEE:
Minutes of a meeting of the Audit Committee of Roanoke City Council
which was held on Monday, March 6, 2000, were before the body.
The Audit Committee considered the following items:
Financial Audits:
Clerk of the Circuit Court
Sheriff's Canteen Fund & Jail Inmate Fund
Financial Related Audits:
Personal Property Billing
Economic Development
Risk Management Insurance Question
Special Events
Vending Machines Policy
(For full text, see Minutes on file in the City Clerk's Office.)
7
ACTION:
Mr. White moved that the Minutes be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
ELECTIONS: A communication from Gilbert E. Butler, Jr.,
Secretary, Roanoke City Electoral Board, transmitting a certified copy
of the Abstract of Votes cast in the Republican Primary Election held in
the City of Roanoke on Tuesday, February 29, 2000, was before Council.
"ABSTRACT OF VOTES
cast in the City of Roanoke, Virginia,
at the February 29, 2000 Republican Primary Election for:
PRESIDENT
NAMES OF CANDIDATES AS ON BALLOT
TOTAL VOTES
RECEIVED
(IN FIGURES)
George W. Bush 4,183
Gary Bauer 47
John McCain 2,461
Alan L. Keyes 150
Steve Forbes 15
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on February 29, 2000, do hereby certify that the above is a true and
correct Abstract of Votes cast at said Republican Presidential Primary.
Given under our hands this 1st day of March, 2000.
A copy teste:
[ELECTORAL
BOARD
SEAL]
Carl T. Tinsley, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
8
ACTION:
ACTION:
Mr. White moved that the communication and Abstract of Votes
be received and filed. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
COMMITTEES-ROANOKE ARTS COMMISSION: A communication
from Ann Masters tendering her resignation as a member of the
Roanoke Arts Commission, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by Mr.
Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
SCHOOLS: Rita Bishop, Assistant Superintendent for Instruction,
Roanoke City Public Schools, presented a briefing on the International
Baccalaureate Diploma Program (IBD) which is a K-12 continuum
designed to offer excellent and consistent education around the world.
She stated that the Roanoke City Public Schools is the only district in
the Commonwealth of Virginia to explore a K-12 lB option, and currently
the program offers an lB diploma at William Fleming High School and
a middle year program for grades six through ten at the William Ruffner
Magnet Center. She explained that Roanoke City is applying for a
second round of magnet funding which will enable the offering of the
middle year program at Breckinridge Middle School; the school system
has applied for funding for a pre-K-5 program at Highland Park
Learning Center and if these additions are approved, more than 2200
students will be able to participate in the lB Program next fall.
9
ACTION:
Ms. Bishop advised that William Fleming High School offers the
IBD, which is a prestigious college preparation program recognized by
colleges and universities world-wide and is provided through a non-
profit foundation program based in Geneva, Switzerland. She stated
that the program is available to only those schools that meet very
stringent academic requirements demanded by the IBD organization;
there are approximately 800 schools in 100 countries that offer the
program which was funded as a magnet program at William Fleming
High School in 1994-95 and William Fleming is one of the 27 authorized
lB schools in Virginia. She noted that lB offers comprehensive course
study and meets all of the standards of the Standards of Learning,
which programs demand extensive teacher training; since 1996, more
than 100 Fleming/Ruffner teachers have participated in lB training and
more than 50 teachers have attended workshops throughout the United
States, Canada and Puerto Rico; and students take exit exams at the
end of their junior and senior years which are graded by teachers and
professors around the world. She advised that students can apply for
a full IBD and/or lB certificate depending upon how they rate on exit
exams, credit for lB is recognized bY colleges and universities
worldwide, and students frequently earn up to a year of college credit.
Ms. Bishop stated that in the spring of 1997, the first lB
graduating class included one full IBD graduate and 19 lB certificates;
the program is growing, with 219 students at William Fleming taking lB
classes, grades six through twelve, and it is anticipated to have three
full diploma graduates and 26 certificates. She advised that William
Ruffner Middle School is one of the first schools in the country to be
authorized to offer a middle year program which is available at only 13
authorized sites throughout the nation, and the City of Richmond has
the only other middle years program in the state.
Ms. Bishop introduced two Roanoke City School students,
currently participating in the IBD Program, who provided their
perspectives on advantages of the program.
Without objection by Council, the Mayor advised that the remarks
of Ms. Bishop would be received and filed.
ZONING: Benjamin S. Motley, Chairperson, Board of Zoning
Appeals, presented the Annual Report for the year 1999. He advised
that the Board heard 11 public hearings, consisting of 29 variance
requests, 42 special exception requests and two appeals to the Zoning
Administrator's decision. He stated that the goals of the Board are:
10
Continue to serve citizens and developers of the Roanoke
community in furthering the use, development and
redevelopment of City property .through variances and
special exceptions;
Continue to act as a discretionary administrative body and
make decisions in matters where a person or a party
within the community would be aggrieved by the strict
application of the zoning ordinance; and
Recommend to the City Planning Commission and City
Council necessary revisions and amendments to the
zoning ordinance in order for the Board to continue to
provide fair and equitable service to the community and its
citizens.
Mr. Motley advised that the Board of Zoning Appeals would like
to have the opportunity to provide input to Council regarding future
appointments to the Board.
(See Annual Report on file in the City Clerk's Office.)
ACTION:
Without objection by Council, the Mayor advised that the Annual
Report would be received and filed.
PETITIONS AND COMMUNICATIONS:
WATER RESOURCES: Copy of a communication from Mayor
David A. Bowers addressed to the City Manager advising that it has
been reported in The Roanoke Times that the nation may again suffer
a drought or other water crises again this summer; and he hoped that
the City of Roanoke has taken action over the last year to address
concerns of the citizens that the City will have a more than adequate
supply of water in the future, was before Council.
Since the water supply issue is vitally important to the citizens
of Roanoke and the City should continue to inform its citizens as to
what is happening in regard to the water supply, especially as the City
approaches the drier summer months, the Mayor requested that
Council and the citizens of Roanoke be provided with a briefing on the
matter.
(For full text, see communication on file in the City Clerk's Office.)
11
Kit B. Kiser, Assistant City Manager for Operations, reported on
the condition of the City's water supply. He advised that the Carvins
Cove Reservoir was last full on May 7, 1998; that normally in the
November - December time frame, Carvins Cove would be full but
because of the sustaining drought last year, the nearest the Cove came
to being full was about 18 feet in March of 1999. He stated that the City
stayed in the drought mode and when the water level dropped to 22
feet, the City began purchasing water from other jurisdictions; Carvins
Cove reached its lowest level on September 4, 1999, at 29.2 feet, and
the City used about two-thirds of its available water capacity. He
explained that the Carvins Cove rose to 18 feet in the latter part of
December, 1999, at which time the City stopped purchasing water from
other localities, and Carvins Cove has been steadily rising to its present
level of 8.5 feet below spillway today. He noted that the City has looked
at three different ways to increase its water supply - ground water
development, the potential of recycling water, and enlarging the
capacity of storage of Carvins Cove by dredging. He explained that the
law suit that settled flow by requirements in the early 1970's prohibits
the City from expanding the storage capacity of Carvins Cove; the City
is not yet at the point where the regulatory community believes that
recycling water for drinking should be explored, and it is possible to
develop a system for irrigation although it would be an expensive
program for a limited use. He explained that ground water development
will be pursued, one well is currently PumPing and three more are in the
process of development; during the last City/County meeting on water
issues, there was discussion that should the drought continue or be
worse than conditions that existed last year, the City would consider
purchasing water when the level reaches 18 feet below spillway, rather
than waiting until the level reaches 22 feet.
Following comments by the Members of Council, the Mayor
advised that without objection by Council, the briefing by Mr. Kiser
would be received and filed.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
12
WEED ABATEMENT PROGRAM: The City Manager introduced a
briefing on the weed abatement program, specifically with regard to
increasing and expanding enforcement capabilities in the area of code
enforcement.
George C. Snead, Jr., Assistant City Manager for Community
Development, advised that in the summer of 1999, certain
improvements were made in the weed and trash abatement program
and additional improvements are proposed at this time in an effort to
address the issue in a more timely manner and to make citizens more
responsible for their property.
John W. Coates, Director, Department of Parks and Recreation,
presented a briefing on the weed and trash ordinance and the current
status of the weed abatement program. He advised that the proposed
revisions require that property owners not allow the growth of weeds
in excess of 14 inches on their property and prohibits excessive
accumulations of trash on any parcel of land in the City; currently
property owners have 14 days from the date of the notice to cut or
abate the nuisance and if they are in non-compliance, the City or a
private contractor will abate the nuisance and bill the property owner
for costs incurred. He advised that currently the City receives about
2000 service requests per year and of those 2000, 1500 are found to be
in violation of the weed and trash codes and the other 500 are either not
in violation or represent duplicate calls. He stated that 80 per cent of
the property owners cut or clear their property within the 14 days
required by the ordinance which leaves approximately 299 parcels for
the City to handle, ofwhich the City clears about two-thirds and the City
currently employs a contractor to address about one-third of the
complaints. He stated that the average cost of abatement is about
$215.00 per parcel, with a total billing of $65,000.00 and the City
collects about $15,000.00 of that total billing; the City employs four full
time employees and three summer employees in the weed abatement
program and the services of a private contractor is used to address
about one-third of the abatements. He stated that this past season,
there was a one time infusion of additional resources that allowed the
City to reduce the response time from 38 days to 28 days from the time
that a citizen was notified that they had a nuisance until the City
actually abated the nuisance, and those additional resources also
allowed the City to abate an additional 60 parcels. He advised that the
proposed ordinance amendments before Council are twofold: (1) to
allow the City to reduce the compliance period from 14 days to 10 days
and (2) to increase the administrative fee from $50.00 to $100.00 to
13
more accurately reflect the cost borne by taxpayers associated with the
abatement or nuisance which will result in an additional billing of
$15,000.00 per year. He stated that the Parks and Recreation
Department will take a much more pro active approach this year and
has started canvassing neighborhoods and vacant properties and as
of April 4, part-time staffwill be on board. He presented copy of a door
hanger that will be posted on adjacent properties whenever the City
abates a nuisance, a guide to the program will be provided to the
Roanoke Neighborhood Partnership to better inform the public of their
responsibilities and requirements of the ordinance, and for the first
time this year letters will be mailed to those persons who are repeat
offenders advising of the changes and the increased initiatives to be
undertaken by the City, and asking that they step up to another level of
stewardship to maintain their properties.
There was discussion with regard to follow up procedures to
collect money owed to the City for weed and trash abatement services,
alley clean up efforts, provision ora list of contractors/vendors who are
available to assist elderly property owners with weed and trash
cleanup, and advertisement on the City Page of The Roanoke Times
and on the City's Web-page of the names of contractors/vendors who
perform these types of services on a part-time basis; and the plight of
elderly citizens who live on a fixed income and cannot afford to pay a
private contractor in which case there might be boy scout troops or
civic groups that would be willing to render assistance.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
CITY CODE-WEED ABATEMENT PROGRAM: The City Manager
submitted a written report advising that Roanoke's Weed Control Office
receives nearly 2000 complaints per year regarding violations of the
Weed and Trash Ordinance; currently, owners of violating properties
have 14 days to comply with the City's request that noxious weeds
and/or trash be removed from a parcel of land; notification is provided
by certified mail, or if such certified mail is returned for any reason,
notification is provided by the posting of a notice on the property in
violation; and if the owner does not comply with the City's request, the
City abates the nuisance and charges the property owner for the costs
of abatement, and a $50.00 administrative fee.
14
It was further advised that the current $50.00 administrative fee
charged on all parcels cut and/or cleaned by the City, or its contractor,
does not cover City costs to abate the nuisance which costs approach
approximately $100.00 per abatement; the administrative fee includes
all staff time not included in the original abatement report, all postage
and notification costs, all inspection and reinspection charges, all
charges for photographic documentation of the violation, and all costs
related to billing for abatement of the neighborhood nuisance; and the
current charge for administrative services rendered has not been
changed since 1979.
It was explained that in order to provide for a more timely
resolution of these violations, a reduction in the compliance time from
14 days to ten days is proposed; a ten day compliance period will allow
sufficient time for a property owner to file an appeal, if they so desire,
pursuant to Section 33-20 of the City Code; and in order to provide for
more accurate billing and collection of all costs incurred by the City in
regard to abatement of a neighborhood nuisance, an increase in the
administrative fee from $50.00 to $100.00 and an amendment to the Fee
Compendium reflecting the increase are proposed.
The City Manager recommended that Council approve the
proposed amendments to Section 33-20, Notice of removal of weeds;
pre-abatement hearing, Section 33-21, Abatement of public nuisance,
and Section 33-22, Accounting for abatement costs, Chapter 33,
Vegetation and Trash, of the Code of the City of Roanoke, (1979), as
amended, which will accomplish the following:
Reduce the compliance time from 14 days to ten days;
Increase the administrative fee from $50.00 to $100.00; and
Amend the Fee Compendium to reflect an increase in the
administrative fee from $50.00 to $100.00.
(For full text, see report on file in the City Clerk's Office.)
Mro White offered the following emergency ordinance:
(#34715-032000) AN ORDINANCE amending subsection (a) of
§33-20, Notice of removal of weeds; preabatement hearin._n., subsection
(a) of §33-21, Abatement of public nuisance, and §33-22, Accounting for
abatement costs, of Chapter 33, Vegetation and Trash, of the Code of
15
ACTION:
the City of Roanoke (1979), as amended, changing notice requirements,
providing foran increase in the administrative fee; and providing foran
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 534.)
Mr. White moved the adoption of Ordinance No. 34715-032000.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-LEASES-ECONOMIC DEVELOPMENT: The City Manager
submitted a written report advising that office space in the Municipal
Building currently occupied by the Economic Development Department
is no longer adequate to meet the needs of staff; suitable space has
been located in the Franklin Plaza Building, 111 Franklin Road, S. W.;
the landlord, Crown Roanoke, LLC, will build-out the space and grant
possession on May 1, 2000, or as soon thereafter as the lease is
executed and the build-out is complete; and terms of the lease
agreement are as follows:
Number of Square Feet:
2,995.25 rentable square feet plus a 15
per cent prorated share of common
areas for an additional 449.25 square
feet for a total of 3,~.~.~..50 square feet
as the basis for rent to be paid Lessor.
Term of Lease:
Five years
Lease Rate
$16.75 per square foot annually, which
includes build-out, at owner's
expense, with a three per cent per year
increase
Utilities, Janitorial and
Maintenance:
Provided by Landlord
Termination Penalty
Lessee shall pay to Lessor the total of
(a) six months rent at the rate being
paid on a termination date plus (b)
unamortized cost of tenant
improvements and commissions paid
to any broker. These amounts are
16
ACTION:
intended to be amortized over the full
five year term of the lease. The cost of
tenant improvements shall not exceed
$70,000.00.
Proposed rent for the first year will be $4,807.95 per month.
It was further advised that suitable space to meet the needs of
the Economic Development Department is available at a reasonable
rate; funding of $16,923.85 for the current fiscal year is available in
General Fund Contingency, Account No. 001-002-9410-2199, and can be
transferred to the Economic Development operating budget; and
funding for future years will be included in the operating budget for
Economic Development.
The City Manager recommended that she be authorized to
execute a Lease Agreement with Crown Roanoke, LLC, a Virginia
Liability Company, in a form to be approved by the City Attorney; and
that Council authorize the transfer of $14,423.85 from the General Fund
Contingency to the Economic Development operating budget for three
months' rent, payable monthly in advance, plus $2,500.00 for fiber
optics wiring, for a total transfer of $16,923.85.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34716-032000) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 536.)
Mr. Trout moved the adoption of Ordinance No. 34716-032000.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following emergency ordinance:
17
ACTION:
(#34717-032000) AN ORDINANCE authorizing the City Manager to
enter into an agreement with Crown Roanoke, LLC, for the leasing of
office space within the Franklin Plaza Building to provide office space
for the City, upon certain terms and conditions; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 537.)
Mr. Trout moved the adoption of Ordinance No. 34717-032000.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-BUDGET-ECONOMIC
DEVELOPMENT-INDUSTRIES: The City Manager submitted a written
report advising that the City of Roanoke and Insystems Technologies,
LTD, entered into a Contract of Sale on April 14, 1999, which included
sale of an 0.013 acre tract of land, Official Tax No. 1010310, and an air
rights easement beginning 10.5 feet above the ground; Insystems
agreed to pay $11,000.00 for the property and the air rights; and the
sale was approved pursuant to Ordinance No. 34248-050399.
Itwas further advised that in December, Insystems requested an
additional 130-square foot parcel of land adjoining the 0.013-acre tract;
on January 4, 2000, Council authorized sale of the additional land in the
amount of $2,525.00, pursuant to Ordinance No. 34617-010400; the City
has received two checks, one in the amount of $11,000.00 for the 0.013
acre tract of land and air rights and another check in the amount of
$2,525.00 for the additional 130 square feet of land acquired in January,
which funds need to be appropriated.
The City Manager recommended that Council appropriate funds,
in the amount of $13,525.00, received from Insystems Technologies,
LTD, to Account No. 008-052-9629-9004 (Roanoke Centre for Industry
and Technology Addition - Property).
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
18
ACTION:
(#34718-032000) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 538.)
Mr. Trout moved the adoption of Ordinance No. 34718-032000.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
SIDEWALK/CURB AND GUTTER-BRIDGES-PUBLIC WORKS-
STREETS AND ALLEYS: The City Manager submitted a written report
advising that the Code of Virginia establishes eligibility criteria of
localities for receiving funds from the Virginia Department of
Transportation (VDOT) for street maintenance; the Code specifies two
functional classifications of roadways (Principal/Minor Arterials and
Collector/Locals) and establishes a base payment rate per lane mile for
each classification of roadway; and rates are adjusted annually by
VDOT based upon a statewide maintenance index of unit costs for
labor, equipment and materials used by VDOT on roads and bridges.
It was further advised that City eligibility for fiscal year 1999-2000
is approximately $8,000,540.00 in street maintenance payments from
VDOT; funds are used for many maintenance expenditures that the City
incurs for streets, sidewalks, curb and gutter, traffic signals, bridges,
signs and pavement markings; a list of streets identified in an
attachment to the report should be submitted to VDOT to enable
eligibility for payment in the next fiscal year; and approval of the
addition to the street inventory could add up to $30,000.00 at current
year payment rates.
The City Manager recommended that she be authorized to submit
a proposed list of streets to the Virginia Department of Transportation
for approval by the Commonwealth Transportation Board, in order to
ensure State Maintenance Payment eligibility.
(For full text, see report on file in the City Clerk's Office.)
19
Mr. Swain offered the following resolution'
(#34719-032000) A RESOLUTION authorizing the City Manager to
submit a street inventory for State maintenance payment eligibility to
the Virginia Department of Transportation (VDOT), upon forms
prescribed by VDOT for approval by the Commonwealth Transportation
Board, in order to ensure the City's eligibility for State maintenance
funds.
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 539.)
Mr. Swain moved the adoption of Resolution No. 34719-032000.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS-BUDGET-FLOOD
REDUCTION/CONTROL: The City Manager submitted a written report
advising that drainage problems have existed for many years along
Summit Drive within the Edgewood-Morwanda Summit Hills
Neighborhood, which includes standing water at the intersection of
Glenridge Road and Summit Drive, soil erosion along the right-of-way
and existing drainage culverts, and some flooding of residences along
the east end of Summit Drive; and the scope of work for the project will
include evaluation of drainage watersheds for the area and preparation
of engineering design and construction documents for drainage
structures and systems as required and within the project allowable
budget.
It was further advised that the Summit Hills Drainage Project was
included in the Capital Improvement Program (CIP) approved by
Council on July 21, 1997, which project received a high priority rating
and funding was established in the 1997 Bond Referendum; following
a published Request for Proposals and review of firms, T. P. Parker &
Son, Engineers & Surveyors, LTD., was selected to perform design
services for the project which provides for engineering design of the
Summit Hills Drainage Project - Phase I, within a constructional
property rights acquisition budget of $173,000.00; the proposal of T. P.
Parker & Son, Engineers & Surveyors, LTD, for professional design
2O
ACTION:
services is $24,395.00, plus a ten per cent ($2,440.00) contingency for
potential scope of work changes in project design, which would bring
the total fee to $26,835.00; and information mailers will be sent to
affected property owners and neighborhood meetings will be
scheduled to include citizens in the design and construction process.
The City Manager recommended that Council authorize the
Director of Finance to transfer $26,835.00 from Public Improvement
Bond Series 1996 to a new Capital Projects Account entitled, "Summit
Hills Drainage Project - Phase I".
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(#34720-032000) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 539.)
Ms. Wyatt moved the adoption of Ordinance No. 34720-032000.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Council Member Swain requested further information on similar
drainage projects to be undertaken by the City in the upcoming months.
BUDGET-COMMUNICATIONS DEPARTMENT-EQUIPMENT: The
City Manager submitted a written report advising that a digital radio
base station has been identified as a priority need to support the new
public safety mobile data terminals and to allow for continued
development of the wireless communication system with Roanoke
County; the system uses an unique transmission scheme which is
proprietary to Motorola; and based on the need for system
compatibility, the requested base station has been determined to be
practically available from only one source, in accordance with Section
23.1-6 of the Code of the City of Roanoke, 1979, as amended.
21
ACTION:
It was further advised that total funding requested is $85,000.00;
and funding to provide for the requested equipment is available in the
Current Year Capital Maintenance and Equipment Replacement
Program.
The City Manager recommended that Council adopt a budget
ordinance appropriating funds to provide for the purchase of the
abovedescribed communications equipment.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34721-032000) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and City Information Systems Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 540.)
Mr. Harris moved the adoption of Ordinance No. 34721-032000.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REFUSE COLLECTION: The City Manager submitted a written
report advising that a collection day for household hazardous waste
materials will provide the citizens of Roanoke with a convenient, safe,
responsible and cost effective way to remove hazardous materials from
their homes; in order to have the program, an organization qualified to
collect, transport and dispose of household hazardous waste that is
collected must be engaged; although the sealed bid method of
procurement would normally be used for ordinary collection services
since this procurement involves household hazardous wastes, it is not
practicable or fiscally advantageous to the public to use the sealed bid
process; the experience and qualifications of a firm that can provide
these services is of equal, if not greater, importance than the cost;
therefore, the process of competitive negotiation, using a request for
proposal, will be the best method of procurement for the services.
22
ACTION:
It was explained that the Code of the City of Roanoke provides,
as an alternate method of procurement to using the bid process, a
process identified as "competitive negotiation for other than
professional services"; approval by Council before this alternate
method may be used is necessary; this method will allow for
negotiations with all responding vendors to determine the best
qualified at the best price; and the initial request will involve a one or
two day collection period.
The City Manager recommended that Council authorize the use
of competitive negotiation as the method to secure a vendor to provide
appropriate services for the household hazardous waste collection
program.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34722-032000) A RESOLUTION.designating the procurement
method known as competitive negotiation, rather than the procurement
method known as competitive sealed bidding, to be used for soliciting
proposals for services in connection with a household hazardous
waste collection program and documenting the basis for this
determination.
(For full text of Resolution, see Resolution Book No. 62, page 542.)
Mr. Hudson moved the adoption of Resolution No. 34722-032000.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
The City Manager announced that Household Hazardous Waste
Collection Day will be observed on June 17, 2000, in the parking lot at
the Roanoke Civic Center.
EMERGENCY MEDICAL SERVICES: The City Manager submitted
a written report advising that the Fire/EMS Department is responsible
for providing emergency medical services to the citizens of the City of
23
ACTION:
Roanoke; one very important aspect of this service is to make
appropriate ambulance transportation available to various medical
facilities, and the cost for transportation is billed and collected by a
contracted organization specifically developed for that purpose;
proposals for billing and collection services were requested, with three
proposals having been received; and interviews were conducted and
a fee was negotiated in accordance with Chapter 23.1, Procurement, of
the Code of the City of Roanoke (1979), as amended.
It was further advised that funds collected for these services are
recorded in the City's General Fund; the current commission rate for
the services is set at eight per cent of net monthly collections, up to
$94,916.00; once net collections exceed $94,916.00, the rate is 8.45 per
cent of net monthly collections; the negotiated amount for the new
contract is 7.5 per cent of net collections to be paid on a monthly basis;
and funds are available in the Fire/EMS Department budget for this
purpose.
The City Manager recommended that she be authorized to enter
into a contract, in a form to be approved by the City Attorney, with
Quantum Medical Business Services, Inc., to provide for billings and
collections for emergency medical services, for a period of one year,
with the option to renew for four additional one year periods, effective
May 1, 2000.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34723-032000) A RESOLUTION accepting the proposal of
Quantum Medical Business Service, Inc., for collection of bills for
emergency medical services, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; and rejecting all other
proposals made to the City for the work.
(For full text of Resolution, see Resolution Book No. 62, page 543.)
Mr. Trout moved the adoption of Resolution No. 34723-032000.
The motion was seconded by Mr. Harris.
24
Council Member Wyatt expressed concern that the City imposes
a charge on citizens when they have an emergency requiring an
ambulance; and no distinction has been made between senior citizens
who cannot afford to pay for the service, but are reluctant to request
any type of waiver from the City. She stated that on more than one
occasion, she has asked for a review by the City administration and she
will continue to raise the same kinds of questions until the matter has
been satisfactorily addressed.
The City Manager advised that the majority of claims are
submitted by a third party and with third party payments, the most
efficient way to address the matter is through a billing service. She
encouraged Council to adopt the ordinance continuing the contract
with Quantum Medical Business Service and committed that City staff
will review the matter and provide information on what percentage of
the total cost served is in a self pay situation. She advised that there
are numerous issues to be addressed and she would propose to bring
the matter to Council in the form of a work session format for
discussion.
Resolution No. 34723-032000 was adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ..................... , ........................................ 7.
NAYS: None ....................................................................... 0.
TRAFFIC-CITY CODE: The City Manager submitted a written
report advising that in 1995, Council amended Chapter 20, Motor
Vehicles and Traffic, of the Code of the City of Roanoke (1979), as
amended, to provide for certain revisions and additions to Article V,
Keeping of Inoperative Vehicles; enforcement of the amended
ordinance was assigned to the Planning Department; and since 1995,
ordinance enforcement has resulted in the citing and abatement of over
4,000 junk car violations; and public reaction has been positive, with a
high rate of voluntary compliance and few vehicles having to be towed.
It was further advised that enforcement revealed that a
significant percentage of inoperative vehicles were located on
properties used for residential purposes, but zoned for industrial uses;
these properties were exempt from the regulatory requirements
authorized by State enabling legislation; and Senate Bill No. 1326,
which evolved from Council's 1998 Legislative Program, was passed
25
and signed into law on July 1, 1999 which addresses the enforcement
problem in industrial zones and provides that certain cities and
counties in the Commonwealth of Virginia (including Roanoke) may
adopt ordinances to regulate inoperative motor vehicles on any
property zoned or used for residential purposes, or on any property
zoned for commercial or agricultural purposes.
It was explained that the existing inoperative vehicle ordinance
provides for the regulation of inoperative vehicles on any property
zoned for residential, commercial or agricultural purposes; the
proposed amendments will provide for additional regulation of
inoperative vehicles on all properties that are being used for residential
purposes, but zoned industrial; violations for inoperative vehicles and
zoning issues (outdoor storage, illegal uses, commercial vehicles in
residential areas, etc.) are currently more than existing staff (two) are
able to investigate in a timely manner, therefor, an additional zoning
inspector has been requested and it is intended to transfer an existing
vacant position into the code enforcement area to strengthen the City's
efforts; amendments will improve the City's code enforcement of
inoperative vehicles and enhance the overall quality of life in Roanoke's
residential neighborhoods; and additional amendments to the
inoperative vehicle code will be forthcoming in the next few weeks
which will further improve enforcement of inoperative vehicles.
The City Manager recommended that Council adopt proposed
amendments to Article V, Keeping of Inoperative Vehicles, of
Chapter 20, Motor Vehicles and Traffic, of the Code of the City of
Roanoke (1979), as amended, which amendments will update the City's
ordinance to be consistent with State enabling legislation.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34724-032000) AN ORDINANCE amending and reordaining §20-
116, Declaration of findin.qs and policy; §20-119, Keepinq of inoperative
vehicles prohibited; and subsection (a) of §20-121, Removal of
inoperative vehicles, of Article V, Keepinq of Inoperative Vehicle~, of
Chapter 20, Motor Vehicles and Traffic, of the Code of the City of
Roanoke (1979), as amended, to provide for regulation of inoperative
vehicles in residential, commercial or agricultural districts; and
providing for an emergency.
26
ACTION:
(For full text of Ordinance, see Ordinance Book No. 62, page 544.)
Mr. Hudson moved the adoption of Ordinance No. 34724-032000.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Council Member Swain requested that the City Manager review
the matter of lubricants on City streets as a result of parked vehicles
which could constitute a form of storm Water pollution.
BUDGET-GRANTS-YOUTH: The City Managersubmitted a written
report advising that the Virginia Juvenile Community Crime Control Act
of 1995 provides funding for each jurisdiction in the State, which funds
are used for development, implementation, and operation of programs
and services for juvenile offenders; the Act also allows localities to
carry forward unexpended funds from the first to the second year of the
Biennium; the City has a total of $60,890.00 in unexpended State funds
from fiscal year 1999 to carry forward to fiscal year 2000; and utilization
of carry over funds is a routine component of the State Plan process.
The City Manager recommended that Council appropriate carry
over funds for the VJCCCA Program from certain accounts shown on
Attachment I to accounts shown on Attachment II to the report, and
adjust the revenue estimate by same; and that the City Manager be
authorized to submit the proposed plan to the State Board of Juvenile
Justice.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34725-032000) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Grant Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 546.)
27
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34725-032000.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34726-032000) A RESOLUTION endorsing the revised plan of
services for juvenile justice programs, funded by the State Department
of Juvenile Justice through the Virginia Juvenile Community Crime
Control Act of 1995, and authorizing its submittal to the State Board of
Juvenile Justice for approval.
(For full text of Resolution, see Resolution Book No. 62, page 548.)
Mr. Harris moved the adoption of Resolution No. 34726-032000.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
LIBRARIES: The City Manager submitted a written report advising
that several collections of books have been donated to the Roanoke
City Public Library over the years, including rare 19th century first
editions, 15th and 16th century illuminated manuscripts, and other
illustrated rare books, which collections are not available for public use
because they are rare and in fragile condition and do not fit within the
scope of the Library's collection development policy and are not
germane to the Library's mission.
It was further advised that the selling of donated materials is a
standard, customary practice among libraries, and approximately
$100,000.00 could be realized from sale of the aforementioned
collections; and the Roanoke Public Library Foundation would accept
28
ACTION:
the proceeds from the sale of the donated books and the funds could
be invested and the interest appropriated in perpetuity for the Virginia
Room and general reference materials.
The City Manager recommended that Council authorize the sale
of materials through major auction houses such as Sotheby's, local
silent auctions, and consignment with booksellers such as Christie's,
to gain a fair market return for the materials; and deposit the proceeds
of sale with the Roanoke Public Library Foundation for investment to
provide ongoing support of the Library.
(For full text, see report on file in the City Clerk's Office.)
Following discussion of the matter, it was the consensus of
Council to refer the report back to the City Manager to determine if the
items would be of interest to the Roanoke Museum of Fine Arts and/or
the History Museum and Historical Society of Western Virginia; to
address the legality of the City incurring income from donated gifts;
and to obtain the recommendation of the Roanoke Public Library
Board.
BUDGET-HUMAN DEVELOPMENT: The City Manager submitted
a written report advising that since 1993, the City of Roanoke's
allotment for Comprehensive Services Act (CSA) administration has
been $25,000.00; and the Virginia General Assembly approved an
increase in the CSA administrative allocation formula for fiscal year
1999-2000, thereby increasing Roanoke's administrative allocation to
$50,000.00.
It was further advised that funding, in the amount of $18,510.00,
is currently budgeted as the State's share of CSA Administration; the
City of Roanoke will receive additional funding in the amount of
$16,130.00; funding for CSA administration requires a local match of
30.72 per cent, or $15,360.00, and the additional local match is available
in CSA Administrative Cost Center 035-054-5160.
The City Manager recommended that Council adopt a budget
ordinance appropriating additional funding, in the amount of
$16,130.00, provided by the State for CSA Administration.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
29
ACTION:
(#34727-032000) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Grant Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 549.)
Mr. Trout moved the adoption of Ordinance No. 34727-032000.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY ATTORNEY:
TRAFFIC-CITY CODE: The City Attorney submitted a written
report advising that Section 20-102 of the Code of the City of Roanoke
(1979), as amended, authorizes the City Manager, acting through the
Chief of Police, to remove "any abandoned motor vehicle" from public
property, or private property, when the vehicle there without the
consent of the owner; Section 20-101 of the City Code defines an
"abandoned motor vehicle" as one which is "inoperable and is left
unattended on public property for more than 48 hours, or has remained
illegally on public property for more than 48 hours, or has remained for
more than 48 hours on private property, without the consent of the
property owner, regardless of whether it was brought onto the private
property with the consent of the owner or person in control of the
private property."
It was further advised that Section 46.2-1200 of the Code of
Virginia (1950), as amended, is the authority for the City's abandoned
motor vehicle ordinance, which code section has been amended to
permit the City to enact an ordinance that allows the City to remove
immediately, any abandoned motor vehicles from interstate highways
and primary highways within the City; and in order for the City to
exercise the maximum amount of authority granted to it by said
legislation, the City Attorney recommended that Council adopt an
ordinance amending Section 20-101 of the City Code.
(For full text, see report on file in the City Clerk's Office.)
30
ACTION:
Mr. Hudson offered the following emergency ordinance:
(#34728-032000) AN ORDINANCE amending and reordaining §20-
101, Definitions, of Division 5, Abandoned Vehicles, of Chapter 20,
Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979),
as amended, to provide for immediate removal of abandoned motor
vehicles from interstate highways and primary highways; and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 550.)
Mr. Hudson moved the adoption of Ordinance No. 34728-032000.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ..................... ~ ........................................ 7.
NAYS: None ....................................................................... 0.
CITY CODE-YOUTH: The City Attorney submitted a written report
advising that during the 1999 Session of the General Assembly, an
amendment was made to Section 15.2-926, Code of Virginia, which is
the enabling legislation for juvenile curfew ordinances adopted by local
governments; the amendment, which went into effect on July 1, 1999,
provides that "a violation of such ordinances by a minor shall be
disposed of as provided in Sections 16.1-278.4 and 16.1-278.5, Code of
Virginia, and clarifies the authority of juvenile courts and circuit courts
in fashioning remedies for violations of juvenile curfew ordinances.
It was further advised that the change in State law necessitates
that the City's juvenile curfew ordinance, which is set out in Section 21-
5 of the City Code, be amended, which also helps to resolve an issue
relating to the City's current ordinance; both Sections 16.1-278.4 and
16.1-278.5, Code of Virginia, now provide clear authorization for either
a juvenile court or a circuit court to order the parents of juveniles who
violate a local ordinance to participate in programs, cooperate in the
provision of treatment to a child, or be subject to such other conditions
or limitations as the court may order which are designed for the
rehabilitation of either the child or the parent; and incorporation of
these statutes into the City's ordinance, which is mandatory, provides
a much better remedy for a judge to fashion an order to impose upon
an errant parent, rather than fining them for a misdemeanor.
31
ACTION:
The City Attorney stated that experience has shown that juvenile
curfew ordinances, in and of themselves, are not the cure all for
problems with youth, because it takes a variety of programs and efforts
and a curfew ordinance is but one part of a community's overall
program of protecting youth; whereupon, he recommended that
Council adopt a proposed ordinance providing the necessary changes
to Section 21-5 of the Code of the City of Roanoke, 1979, as amended.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#34729-032000) AN ORDINANCE amending and reordaining §21-
5, Curfew for persons sixteen years of a._cle or younqer, of Chapter 21,
Offenses - Miscellaneous, of the Code of the City of Roanoke (1979), as
amended, in order to conform that section to State law, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 552.)
Mr. Harris moved the adoption of Ordinance No. 34729-032000.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-CITY CODE-COMPLAINTS-
DRUGS/SUBSTANCE ABUSE-LEGISLATION: The City Attorney
submitted a written report advising that pursuant to Ordinance No.
34662-020700, Council unanimously adopted Article VIII, Removal or
Repair of Buildings or Other Structures Harboring Ille.qal Druq Activity,
of Chapter 21, Offenses - Miscellaneous, of the Code of the City of
Roanoke (1979), as amended, which provides the City with another
mechanism for dealing with blight caused by illegal drug activity; and
the ordinance is based on State enabling legislation set out in Section
15.2-907 of the Code of Virginia (1950), as amended.
It was further advised that Section 15.2-907 of the Code of
Virginia allows the City to take corrective action only after 15 days from
the date on which a final notice is sent by first-class mail to the owner
32
ACTION:
of property on which drug blight exists, warning the owner that such
action may occur; the current City Code provision, Section 21-211,
implies that the City may commence to abate a drug blight before that
15 day period has run; and Section 21-211 needs to be amended to be
consistent with State enabling legislation.
The City Attorney recommended that Council adopt a proposed
ordinance amending Section 21-211 of the Code of the City of Roanoke,
1979, as amended.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
(#34730-032000) AN ORDINANCE amending §21-211, Failure to
take corrective action, of Article VIII, Removal or Repair of Buildings or
Other Structures Harborin.q Illegal Drug Activity_; of Chapter 21,
Offenses-Miscellaneous, of the Code of the City of Roanoke (1979), as
amended, to incorporate the maximum amount of authority granted to
the City to take corrective action; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 554.)
Mr. Swain moved the adoption of Ordinance No. 34730-032000.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ..................... .- ........................................ 7.
NAYS: None ....................................................................... 0.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
33
STATE HIGHWAYS-ECONOMIC DEVELOPMENT: Council Member
Trout inquired as to the status of the economic impact study regarding
1-73; whereupon, it was the consensus of Council that results of the
study will be presented to Council at a time to be determined by the
City Manager.
COUNCIL-HOUSING/AUTHORITY: Council Member Swain
inquired as to what incentives are afforded by the City to those persons
who renovate dwellings in downtown Roanoke as private living
quarters; whereupon, it was the consensus of Council to refer the
matter to the City Manager for review and report to Council.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 4:15 p.m., the Mayor declared the meeting in recess.
At 5:05 p.m., the meeting reconvened in the City Council
Chamber, with all Members of the Council in attendance, Mayor Bowers
presiding.
ACTION:
COUNCIL: With respect to the CloSed Meeting concluded earlier
in the Council session, Mr. Swain moved that each Member of City
Council certify to the best of his or her knowledge that: (1) only public
business matters lawfully exempted from open meeting requirements
under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Hudson and adopted by the
following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
At the 12:15 p.m. session, Council having continued the Capital
Improvements Program workshop until following completion of the 2:00
p.m., agenda, at 5:10 p.m., Council convened in the CIP Workshop in
the Council's Conference Room, with all Members of Council in
attendance, Mayor Bowers presiding.
34
At 5:10 p.m., the Capital Improvements Program Workshop
reconvened in the City Council's Conference Room, fourth floor,
Municipal Building, 215 Church Avenue, S. W., with all members of the
Council in attendance, Mayor Bowers presiding.
The City Manager recapped the 12:15 p.m., session and advised
that it was her understanding that Council would like to appropriate
$500,000.00 per year in additional debt service to provide for a $31
million general obligation bond issue, and to renovate the first of the
two high schools will require a total of $48.9 million. She requested
that Council determine if there are projects for the period 2000 - 2004
that Council would like to include in the $31 million bond issue, and
inquired if there is an interest in any or all of the following:
To the Rescue Museum (City Shars)
IMAX Theater (City Shars)
Art Museum
Mill Mountain Zoo
Subtotal
$1,000,000.00
1,000,000.00
3,000,000.00
500,000.00
$5,500,000.00
At 5:30 p.m., the Mayor left the meeting and the Vice-Mayor
presided over the remainder the CIP workshop.
The City Manager reviewed the following Other Unfunded
Projects - Fiscal Year 2005 and Beyond:
Buildings:
New Fire/EMS Building
New Main Library
One Stop Shop for Human Services
Courts Building Additions
Municipal Building Complex Renovations
Civic Center Capital Maintenance and Parking Garage
$ 3,750,000.00
25,842,785.00
21,500,000.00
10,000,000.00
3,000,000.00
26,487,375.00
Subtotal Buildings
$90,580,160.00
Economic Development:
Interior Improvements to Virginia Museum
of Transportation
$ 500,000.00
35
Parks:
Parks Master Plan Projects
Satellite Maintenance Facilities
New Neighborhood Parks
Community Recreation Center Improvements
Beautification Program for Major Access Routes
Subtotal Parks
Schools:
$21,475,000.00
1,315,000.00
1,350,000.00
1,000,000.00
350,000.00
$25,490,000.00
Patrick Henry High School Improvements
William Fleming High School Improvements
Subtotal Schools
$35,000,000.00
40,000,000.00
$75,000,000.00
Storm Drains:
Storm Drain Program
$39,093,000.00
Streets and Sidewalks:
Curb, Gutter, and Sidewalk Program
Arterial Street Lighting Improvement Program
Installation of New Traffic Signals
Subtotal Streets and Sidewalks
$23,066,925.00
720,000.00
1,400,000.00
$25,186,925.00
Total
$292,725,509.00
The Vice-Mayor inquired as to what action the City Manager
would request of Council at this time; whereupon, she advised that
guidance by Council is requested to the extent possible, although it is
helpful for staff to know that the challenge is to move $500,000.00 per
year in additional debt service. She stated that she did not want to
strongly encourage decisions by Council until Council is comfortable
with making those kinds of decisions; therefore, one option would be
to leave the matter "fuzzie" at this point and allow staff to begin to deal
with how much money Council would like to set aside. She stated that
if Council believes it should set aside funds for more than the 2000-04
programs that were previously adopted, there is a need to look long
range because the City has almost $300 million worth of worthy
projects. She encouraged Council Members to advise citizens who
submit funding requests for funds for special projects that the City
36
follows a process of evaluation of all projects in the fall, the budget is
adopted in May which sets the course for the next year, and with that
type of plan in place, the community will accept that all requests cannot
be honored in any one given year.
There being no further business, at 5:50 p,.m., the Vice-Mayor
declared the meeting in recess until 7:00 p.m., in the City Council
Chamber.
On Monday, March 20, 2000, at'7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris,
W. Alvin Hudson, Jr., Carroll E. Swain, James O. Trout and Mayor
David A. Bowers .......................................................................... 6.
ABSENT: Council Member William White, Sr.- ........................ 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
James D. Ritchie, Sr., Assistant City Manager; William M. Hackworth,
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by a
representative of the Virginia Skyline Girl Scout Council.
The Pledge of Allegiance to the Flag of the United States of
America was led by troop representatives of the Virginia Skyline Girl
Scout Council.
INTRODUCTIONS AND PRESENTATION-~:
YOUTH: Girl Scout cookies and information on scouting were
presented by troop representatives of the Virginia Skyline Girl Scout
Council.
SCHOOLS: On June 30, 2000, the three year terms of office of
F. B. Webster Day, Marsha W. Ellison and Sherman P. Lea as Trustees
of the Roanoke City School Board will expire.
37
Pursuant to Chapter 9, Education, of the Code of the City of
Roanoke (1979), as amended, establishing a procedure for the election
of School Trustees, on or before March 31, Council, as a Committee of
the whole, will review and consider all candidates for the position of
School Trustee, and at such meeting Council shall review all
applications filed for the position and may elect to interview candidates
for such positions; whereupon, the matter was before the body.
The Mayor advised that prior to the deadline on March 10, 2000,
at 5:00 p.m., the following persons submitted applications:
James P. Beatty
F. B. Webster Day
Marsha W. Ellison
Sherman P. Lea
William H. Lindsey
Gloria P. Manns
William E. Skeen
ACTS OF ACKNOWLEDGEMENT-SPORTS ACTIVITIES: Mayor
Bowers recognized and commended the Roanoke Catholic Celtics
Basketball Team, winners of the Virginia Independent Schools' Division
II Boys Basketball State Championship.
HEARING OF CITIZENS:
WATER RESOURCES-CONSULTANTS REPORTS: Elizabeth T.
Bowles, Chair, Carvins Cove Reservoir Citizens Advisory Committee,
appeared before Council and read a prepared statement in connection
with recommendations of Whitesell Orrison, Inc., with regard to the
Land Use Plan for Carvins Cove. She advised that the Advisory
Committee emphasizes in its report that the primary reason the Carvins
Cove Reservation exists is to provide pure drinking water to the
citizens of Roanoke at minimum cost; and the Committee was
cognizant that any use of these 13,000 acres of City-owned land, other
than water-source protection must be considered a secondary use.
She stated that based on the consultants report, the Committee has
concluded that the current level of non-motorized, noncommercial
recreational use of Carvins Cove Reservation does not pose a threat to
the quality of the water at the reservoir; and therefore, the committee
recommends that such forms of recreation as hiking and jogging,
mountain biking, horseback riding, and nature study by individuals and
small groups be made legal through changes in the City Code;
38
however, they strongly believe that the use of gasoline-powered, oil-
using outboard motors on boats on the water supply reservoir should
be prohibited, just as it is on other municipal water supply reservoirs
that were studied. Further, she advised that the current network of
roads, trails, parking lots, picnic areas, restrooms, signs and related
infrastructure in Carvins Cove Reservation is in dire need of upgrading
and in some instances closure and/or relocation; silt from road and trail
erosion and oil from parking lots located too close to the lake pose
threats to the quality of the water; and a repair and ecological
restoration program should be undertaken promptly. Finally, she
stated that the Advisory Committee is aware of the importance of the
contributions to the Carvins Cove water supply made by two creeks
that originate in neighboring counties - Catawba Creek and Tinker
Creek; the upper reaches of these steams are diverted, in part, into the
water supply reservoir by means of tunnels; and the Committee
encourages Council to ask the City Manager to explore means of
protecting these sources of our drinking water through cooperative
efforts with her counterparts in Roanoke and Botetourt Counties, who,
with the help of private soil and water conservation and land trust
groups, may be able to keep pollutants out of these waters, just as we
do on the Carvins Cove Reservation lands owned and controlled by the
City.
Dr. M. Rupert Cutler, Vice-Chair, Carvins Cove Reservoir Citizens
Advisory Committee, read a prepared statement advising that assuming
that the City will make certain needed repairs, the Committee sees no
reason to ban public recreational uses in the Carvins Cove that can be
described as "light", which are classified as forms of outdoor
recreation that are non-motorized, noncommercial, during the day only
(no overnight camping),and only by individuals and groups often or
less, with exceptions made for larger groups under appropriate
supervision; the kinds of recreation that would be approved of in the
Cove include boating (but no gasoline motor), fishing, picnicking,
hiking, jogging, mountain bicycling, horseback-riding, bird-watching
and other forms of nature study, and school and university class field
trips to study the area's natural and cultural resources. He further
advised that prohibited would be such activities as swimming, any kind
of motors (except electric trolling motors on boats), smoking, open
fires, camping, any kind of excessively noisy devices, littering or waste
disposal, for-profit commercial events, or groups larger than ten
without a special use permit.
39
Dr. Cutler advised that the Advisory Committee heard from a
variety of recreational interest groups regarding current shortcomings
at Carvins Cove and, in response, the Committee makes the following
recommendations for recreation of the natural environment and
improvement of recreational services: re-vegetate eroded stream
banks with native plants, relocate roads and trails away from stream
banks and other critical wildlife habitat, improve the very confusing
signage, add another fishing pier, relocate and improve the picnic areas
and restrooms, make parking areas sufficiently large enough to allow
horse trailers to be turned around or driven through, create a network
of designated and maintained recreational trails with proper signage
and with maintenance help from volunteers like the Appalachian Trail,
and consider holding a limited deer-hunting season to keep the deer
herd in check.
Dr. Cutler stated that if Council, as the consultant and the
Advisory Committee recommends, decides to make light recreational
day use of Carvins Cove legal, the expertise of the Department of Parks
and Recreation should be used to manage recreation, and suggested
that the City Manager assign a recreation professional on the staff of
the Parks Department to Carvins Cove to oversee recreation and
recreational infrastructure; and provide for coordinated, joint
administration of the Cove by assigning responsibility for water supply
matters to the Water Department and administration of the recreational
resources to the Parks Department.
Finally, Dr. Cutler stated that the Advisory Committee makes an
earnest plea to Council to take seriously the threat of our drinking
water supply posed by the diversion of Catawba Creek and Tinker
Creek water into the Carvins Cove Reservoir; currently, there is no
monitoring of the quality of these waters, no way to close the tunnels
remotely if a contamination threat was found to exist, and no program
designed to help landowners along these creeks reduce unhealthy
agricultural and urban runoff into these streams. Therefore, Dr. Cutler
suggested that the topic of how to protect the entire source of Carvins
Cove water be included on the agendas of future intergovernmental
coordination meetings with officials from Roanoke and Botetourt
Counties.
(For full text, see statements read by Mrs. Bowles and Dr. Cutler on file
in the City Clerk's Office.)
4O
(For full text of consultants report, see Carvins Cove Land Use Plan
prepared by Whitesell Orrison, Inc., Landscape Architecture Land
Planning, dated January 15, 2000, on file in the City Clerk's Office.)
June Camper, 725 Wildwood Road, S. W., Executive Director,
Roanoke Valley Horse Show, expressed appreciation for the City's
support of the 1999 Roanoke Valley Horse Show. She called attention
to an economic impact study that was prepared by the Roanoke Valley
Convention and Visitors Bureau which reveals that the economic
impact from the Roanoke Valley Horse Show is over $13 million for the
one week, representing new money that is brought into the Roanoke
Valley.
Donnis Honeywell, President, Roanoke Valley Horsemen's
Association, Inc., 130 Crest Hills Drive, Moneta, Virginia, addressed the
future of horseback riding as a recreational activity at Carvins Cove.
She advised that there are over 350 members of the organization, the
purpose of which is to enhance the experience of horse ownership and
to supporteducation and research related thereto. She called attention
to the willingness of the organization to work with the City
administration to provide input into the process of determining how
activities will be regulated once new criteria is adopted related to
management and recreation at Carvins Cove. She advised that
horsemen have a long usage at Carvins Cove and have built and
maintained most of the mountains and the trails that cross the
mountains and valleys that make up the area. She stated that most
recently, mountain biking has become a popular activity at Carvins
Cove and this network of trails is now shared by many different users;
and with the popularity of outdoor recreation and especially with the
arrival of mountain bikers as significant users, attention has become
focused on the management of the recreational activities and the
wisdom of the use of Carvins Cove for these activities in general. She
noted that when these issues surfaced some time ago, Council enlisted
the advice of experts, the result of which is the report of the consultant
currently before Council for consideration. She advised that the
Roanoke Valley Horsemen's Association would like to be a part of the
regulatory processes that will allow continued horseback riding at
Carvins Cove along with other users of the trails.
Bud La Roche, Regional Fisheries Manager for the Virginia
Department of Game and Inland Fisheries, which is the agency
responsible for wildlife management, expressed a desire to open a new
era of cooperative management with the City of Roanoke and the
41
Department of Game and Inland Fisheries relating to the Carvins Cove
Reservoir, and it is hoped to do so within the new land use
management plan to be developed.
Mr. Rick Perry, 3075 Greenhill Drive, Salem, Virginia, spoke in
support of allowing small gasoline (34 horsepower) engines at Carvins
Cove. He called attention to the need for fish restocking, less noise
pollution, and increased hours of operation at Carvins Cove. He asked
that representatives of the sport of fishing be included for input prior
to formalizing the recommendations of the Advisory Committee.
Mr. Mark Martin, ~3322 Oliver Road, N. E., commended Council
and the Advisory Committee on the level of commitment displayed by
all parties to discern the highest and best use of valuable resources at
Carvins Cove. He requested that Council adopt the recommendations
of the Advisory Committee and the consultants' report regarding
recreational land use at Carvins Cove; and advised that the proposed
recommendations are more restrictive than those for reservoirs located
on the National Forest; the recommendations are compatible with
responsible recreational land management policies of adjacent State
and Federal agencies; and the City of Roanoke has an unusual
opportunity to utilize resources in developing and maintaining the trails
and facilities at Carvins Cove. He encouraged the City to take
advantage of the opportunity to both protect its water supply/quality
and to provide the residents of Roanoke with an unique recreational
area.
Carol Via, 6016 Burnham Road, Roanoke County, Vice-President
of Publicity, Roanoke - Blue Ridge Mountain Bicycle Club, spoke in
support of the recommendations of the Advisory Committee which will
increase economic development and recreational activities for the
Roanoke Valley.
Wesley Best, 2601 Longview Avenue, S. W., advised that he
served as a member of the Advisory Committee, however, his remarks
represent his viewpoint as a private citizen in funding the various
proposals that have been offered. He suggested that the City consider
the volunteer efforts that have been used in nearby areas for trail
systems, specifically the Explore Park Trail system which consisted of
strictly volunteer labor. He called attention to hundreds of people who
are willing to devote their time and effort to build and maintain the trail,
42
all of which can be done without a large cash outlay. He spoke in
support of the recommendations of the Carvins Cove Advisory
Committee.
Brian Lang, 6752 Quail Place, N. E., representing the Virginia
Mountain Bike Patrol, advised that members of the organization patrol
trails as volunteers to assist other trail users and to provide education
about trail use policies and local regulations. He stated that he
supports the opening of Carvins Cove to allow certain recreational
activities and to regulate its use through the Department of Parks and
Recreation.
Question was raised in regard to whether or not there was input
from the Mayor's Committee for People With Disabilities; whereupon,
Gene Whitesell, Landscape Architect, Whitesell and Orrison, advised
that the consultant took into consideration the Americans With
Disabilities Act (ADA) compliance, specifically with regard to
improvements to picnic facilities and trails adjacent to the park area,
etc., to create ADA compliance. He stated that while the consultant did
not receive direct input from the Mayors' Committee for People with
Disabilities, disabled accessibility was considered in the overall
proposal.
Council Member Swain requested that representatives of the
Mayor's Committee for People with Disabilities be afforded the
opportunity for input.
Mr. Mike Mills, 1316 Grandin Road, S. W., advised that there are
numerous persons in the Roanoke Valley who care about recreational
opportunities and it would be hoped to work more towards recreational
possibilities for the entire City, such as bike lanes, more sidewalks,
greenway improvements, etc.
Mr. Robert Gravely, 1412 Moorman Road, N. W., advised that
those persons using the Roanoke River and Tinker Creek for recreation
should be more mindful of the effects of littering.
Mr. Trout moved that the report of the Carvins Cove Land Use
Advisory Committee be referred to the. City Manager for review and
report to Council. The motion was seconded by Mr. Swain and adopted
by the following vote:
43
AYES: Council Members Wyatt, Harris, Hudson, Swain, Troutand
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
The Mayor requested that the City Manager review that portion of
the prepared remarks of Dr. Rupert Cutler, Vice-Chair of the Carvins
Cove Comprehensive Land Use Advisory Committee, in regard to the
200 acre dairy farm located on the headwaters of Tinker Creek in
Botetourt County; and also the impact on water quality as a result of
residential development in Botetourt County.
POLICE DEPARTMENT: Bishop Spencer Manns, Jr., advised of
the need for a civilian review panel which will cause the Police
Department to be more accountable for its actions, and referred to over
100 alleged misconduct complaints filed against the Police Department
which should be addressed by the City. He also advised that Police
Officers need sensitivity training.
Mr. George E. Franklin, Jr., 1715 Loudon Avenue, N. W., advised
that he was present out of his concern regarding alleged police
misconduct. He stated that he served as Chair of a committee which
is dedicated to the social, political, economic, and cultural progress of
the citizens of Roanoke; the committee has adopted the City's vision
statement as its charge and wishes to move swiftly toward getting a
process started that will lead Roanoke to the status of "Star City" and
will allow Roanoke to appreciate its past and direct a plan for the
future. He noted that the committee is concerned with addressing a
few major issues that were left over from the 20th century, and to
eradicate any sense of oppressive behavior by members of City
government in order that all citizens will realize their full potential and
available resources toward developing a shining future, along with an
appreciation of the past.
Mr. Wayne Jones, 1309 Essex Avenue, N. W., advised that some
time ago, a community relations task force recommended that Council
take measures to establish a civilian review panel in response to
harassment charges, excessive force and racial profiling which seems
to be prevalent in the northwest community by certain police officers.
He referred to an incident that occurred on December 31, 1999, in which
a citizen was shot by a police officer, and that citizen continues to be
44
hospitalized; and asked how many other citizens of Roanoke will have
to be a party to this type of behavior before Council recognizes the
seriousness of the problems that exist within the Police Department,
and when will Council take the appropriate action to address the
problems.
Mr. Michael Holland, 3747 Norway Drive, N. W., gave testimony
to the difficulties experienced by a college educated African-American
make in his search for a job in the City of Roanoke, and asked when will
the leaders of the City of Roanoke recognize that problems do exist
and bring together all of Roanoke's diverse communities. He stated
that when he asks young black men and women who are about to
graduate from high school or college what their future plans are, their
response is to move away from Roanoke because there is nothing here
for them.
Mr. Linc Barrett, IV, 4268 Joplin Lane, S. W., advised that he
appeared before Council out of his concern regarding a perception that
has become reality for many citizens as to how they deal with the City's
Police Department. He called attention to numerous complaints that
have been filed against the Police Department, not all of which could be
false, and encouraged that Council appoint a citizen review panel,
independent of the Police Department, which will create more
confidence in Council and in Roanoke's Police Department. He
expressed concern regarding the plight of Henry Street which seems
to be making no progress, with no objectives or purpose. He advised
that constructive, measurable guidelines are needed to address the
question of when Henry Street will come back in some form, or a
specific date, rather than individuals on a committee submitting
recommendations that are not implemented. He stated that he is
concerned with preserving the cultural and historical integrity of
Roanoke's older black communities which seem to be under attack,
and asked how those neighborhoods will be preserved from
encroachment by developers. He requested that Council appoint a
civilian review panel which will create more confidence in Council and
in the Police Department and that citizens be provided with a timetable
as to when something will be accomplished on Henry Street.
Mr. Martin D. Jeffrey, President, Roanoke Chapter, N.A.A.C.P.,
advised that the incident which occurred on December 31, 1999, in
which a citizen was shot by a police officer occurred as a result of a
loosely restrained police dog, an over zealous police officer, and the
absence of any real or external process for accountability by the Police
45
Department. He stated that the City of Roanoke is drowning in a flood
of lack of accountability, greed and complacency, and insensitivity and
prejudice. He advised that the era of lack of accountability has lasted
long enough and it is time for levels of accountability in the community.
He referred to the growing number of citizens, composed of taxpayers
and voters, who have joined a movement known as "Joshua's Army"
who want the City of Roanoke to be all that it can be. He stated that
citizens request that Council vote before the May 2 Councilmanic
election on the recommendation of the Community Relations Task
Force which included establishment of a civilian review panel to
monitor police complaints.
In regard to community-based economic development, including
Henry Street and its use of imminent domain, Mr. Jeffrey advised that
citizens want a real commitment to community and neighborhood
preservation on both sides of the track and a moratorium on the
destruction of further buildings on Henry Street and in Gainsboro. In
regard to equal employment opportunity, he asked that the City
strengthen its Equal Employment Opportunity policy to provide
accountability and to serve as an example of leadership to local
industry. In regard to education, equity and access, he requested that
Council adopt a resolution which will allow citizens to elect School
Board Trustees.
Mr. Paul M. Holt, III, 1012 Campbell Avenue, S. W., advised that
it does not matter if a person is convicted of a felony or a misdemeanor,
but what does matter is that they are a citizen of Roanoke and no
citizen deserves to be treated unfairly. He stated that either a civilian
review panel is needed to assess police department actions, or,
whenever an internal problem exists, there should be better
communication with the citizenry. He explained that when a complaint
is filed against a police officer, actions taken as a result of the
complaint are not reported, and if Council does not want to appoint a
civilian review panel, the citizens of Roanoke deserve the right to know
the actions taken as a result of a complaint filed against a police officer.
Mr. Robert Gravely, 1412 Moorman Road, N. W., advised that the
City of Roanoke has taken its citizens for granted by not hearing their
wishes. He stated that there have been problems in the Police
Department for years, with police officers practicing racial tactics in the
46
black community and judges upholding actions of the Police
Department. He stated that the City's economic situation is in a down
swing because of such actions and the job market does not pay
enough for the average person to be able to afford to live in Roanoke.
Mr. Trout moved that the remarks be referred to the City Manager
for review and report to Council. The motion was seconded by
Ms. Wyatt and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain Trout and
Mayor Bowers .............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member White was absent.)
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, March 20, 2000, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of Robert
Young that a ten foot wide alleyway running parallel with Carver
Avenue, N. W., and running adjacent to lots identified as Official Tax
Nos. 2041325 - 2041335, inclusive, and 2041341 on the south and
property identified as Official Tax Nos. 3070316 and 3070301 on the
north, for a distance of approximately 500 feet, be permanently vacated,
discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, March 2, 2000, and Thursday,
March 9, 2000, and in The Roanoke Tribune on Thursday, March 9,
2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that
Mr. Young desires to use the alley for personal use, was before
Council.
The City Planning Commission recommended that Council
approve the request to close and permanently vacate the above
described section of public alley, subject to the following conditions:
47
ACTION:
The applicant shall submit a subdivision plat to the Agent
for the Planning Commission, receive all required
approvals thereof, and record same with the Clerk of the
Circuit Court for the City of Roanoke; said plat shall
combine all properties which would otherwise be
landlocked by the requested closure, or otherwise dispose
of the land within the right-of-way to be vacated in a
manner consistent with law. Said plat shall retain
appropriate easements, together with the right of ingress
and egress over the same, for installation and
maintenance of any and all existing utilities that may be
located within the right-of-way.
Upon meeting all other conditions to the granting of the
application, the applicant shall deliver to the Clerk of the
Circuit Court of the City of Roanoke, Virginia, a certified
copy of the ordinance granting the request for recordation
in said Clerk's Office, indexing the same in the name of
the City of Roanoke, Virginia, as Grantor, and in the name
of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such
fees and charges as required by the Clerk to effect such
recordation.
Upon recording a certified copy of the ordinance granting
the request with the Clerk of the Circuit Court of the City
of Roanoke, Virginia, the applicant shall file with the
Engineer for the City of Roanoke, the Clerk's receipt,
demonstrating that such recordation has occurred.
If the above conditions have not been met within a period
of one year from the date of adoption of the ordinance,
granting the request, the ordinance shall be null and void
with no further action by Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Robert Young, Petitioner, appeared before Council in support of
his request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
48
(#34731) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 555.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34731 was adopted, on its first reading, by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, March 20, 2000, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the
Roanoke Redevelopment and Housing Authority that a certain alley
which extends easterly from First Street, N. W., between Wells Avenue
and Centre Avenue for a distance of approximately 247 feet, be
permanently vacated, discontinued and closed, the matter was before
the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, March 2, 2000, and Thursday,
March 9, 2000, and in The Roanoke Tribune on Thursday, March 9,
2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
application is submitted in connection with current and on-going needs
of the Henry Street Project, was before Council.
49
The City Planning Commission recommended that Council
approve the request to close and permanently vacate the above
described section of public alley, subject to the following conditions:
The applicant shall submit to the Agent for the Planning
Commission, receive all required approvals thereof, and
record with the Clerk of the Circuit Court for the City of
Roanoke, a subdivision plat, said plat combining all
properties which would otherwise be landlocked by the
requested closure, or otherwise disposing of the land
within the right-of-way to be vacated in a manner
consistentwith law, and retaining appropriate easements,
together with the right of ingress and egress over same,
for installation and maintenance of any and all existing
utilities that may be located within the right-of-way.
The applicant shall, upon meeting all other conditions to
the granting of the application, deliver to the Clerk of the
Circuit Court of the City of Roanoke, Virginia, a certified
copy of an ordinance granting the request for recordation
in said Clerk's Office, indexing the same in the name of
the City of Roanoke, Virginia, as Grantor, and in the name
of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such
fees and charges as are required by the Clerk to effect
such recordation.
The applicant shall, upon a certified copy of the ordinance
granting the request being recorded by the Clerk of the
Circuit Court of the City of Roanoke, Virginia, in said
Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that
such recordation has occurred.
If the above conditions have not been met within a period
of 12 months from the date of adoption of the ordinance,
granting the request, said ordinance shall be null and void
with no further action by Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
50
ACTION:
John Baker, Executive Director, City of Roanoke Redevelopment
and Housing Authority, appeared before Council in support of the
request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34732) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 557.)
The motion was seconded by Mr. Hudson.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34732 was adopted, on its first reading, by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ......................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, March 20, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Emergency
Veterinary Services of Roanoke, Inc., that a parcel of land containing
2.35 acres, more or less, located at 4902 Frontage Road, N. W.,
identified as Official Tax No. 6490804, be rezoned from RS-l,
Residential Single Family District, to C-2, General Commercial District,
subject to certain conditions proffered by the petitioner, the matter was
before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, March 2, 2000, and Thursday, March 9,
2000, and in The Roanoke Tribune on Thursday, March 9, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
51
ACTION:
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to redevelop the existing
residential property for construction of a new building to be used as an
emergency veterinary clinic, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, subject to certain proffered
conditions.
(For full text, see report on file in the City Clerk's Office.)
Edward A. Naif, Attorney, appeared before Council in support of
the request of his client.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34733) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 649, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 559.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning.
Ms. Ann Shannon, 4888 Frontage Road, N. W., advised that the
area is slowly becoming a commercial district and she is being pushed
out of her home. She stated that since January, property on the corner
of Laurelridge Road and Frontage Road has been placed on the market
for sale which is zoned for residential use and that will create a
commercial site on the left side of her property and a residential site on
the right side. She called attention to water run off problems affecting
her property during heavy rainfall, and asked that Frontage Road
remain in its present condition and that the request for rezoning be
denied.
Mr. William Bestpitch, 381 Washington Avenue, S. W., inquired
as to the amount of C-2 property currently existing in the City of
Roanoke and how much is needed. He called attention to numerous C-
52
2 properties presently in the City of Roanoke that contain buildings in
poor condition and inquired as to why those properties are not
considered for such ventures as Mr. Natt's clients propose. He
expressed concern that it does a great disservice to business owners
and commercial property owners in the City of Roanoke when a
business person operates his or her business until they retire, atwhich
point there is no interest in purchasing the property because
developers can request that the City of Roanoke rezone other property.
He stated that one can travel up and down Williamson Road and other
areas of the City and see property that needs to be redeveloped for this
type of use.
Mr. E. Duane Howard, 508 Walnut Avenue, S. E., spoke against
the proposed rezoning and advised that it is important for Council to
listen to the concerns of Ms. Shannon and how the rezoning will effect
her neighborhood and her property. He concurred in the remarks of Mr.
Bestpitch, and inquired as to why the petitioners could not use the
facilities of already established animal clinics for evening emergency
situations.
There was discussion with regard to water run off onto the
property of Ms. Shannon and the need for additional buffering of the
"skunk hollow" area; whereupon, Mr. Naif advised that his clients will
provide additional screening, buffering and storm water management.
Upon concern expressed by the City Attorney in regard to State
Code requirements that proffered conditions must be submitted in
writing and signed by the property owner, Mr. Natt orally submitted that
his clients will agree, during development plan review, to include
additional buffering/screening on the eastern side of the property line
between the property of Ms. Ann Shannon and the proposed
development and work with City staff to meet requirements regarding
storm water management.
No other persons wishing to be heard and no further questions
or comments by the Members of Council, Ordinance No. 34733, on its
first reading, was adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
53
ACTION:
(Council Member White was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, March 20, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Westwin of
Roanoke, Inc., that a tract of land located at 2123 Crystal Spring
Avenue, S. W., described as Lots 13 and 14, Block 49, Crystal Spring
Land Company Official Tax No. 1050514, be rezoned from C-1, Office
District, to CN, Neighborhood Commercial District, subject to certain
conditions proffered by the petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, March 2, 2000, and Thursday,
March 9, 2000, and in The Roanoke Tribune on Thursday, March 9,
2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
applicant desires to renovate the property for an upscale restaurant,
was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, subject to certain proffered
conditions.
(For full text, see report on file in the City Clerk's Office.)
David C. Helscher, Attorney, appeared before Council in support
of the request of his client.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34734) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No.105, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see OrdinanCe Book No. 62, page 561.)
The motion was seconded by Mr. Hudson.
54
The Mayor inquired if there were persons presentwho would like
to address Council with regard to the request for rezoning.
Michael Cleary, Attorney, representing First Presbyterian Church,
advised that after meetings with representatives of the Church and
Westwin Associates, the parties have been unable to reach a
compromise. He stated that the proposed rezoning will take a property
that is zoned for office use and convert same to a more intense use
such as the proposed restaurant, and the church is more concerned
about uses of the property if the proposed restaurant is not successful.
Before approving the rezoning, he asked that Council take into
consideration the type of restaurants that could be operated in a CN,
Neighborhood Commercial District, and the impact on the ministry of
First Presbyterian Church.
The Reverend Robert Smith, Pastor, First Presbyterian Church,
2125 South Jefferson Street, advised that the Church is concerned with
the way in which businesses have continued to crowd them out. Since
Carillon Health System expanded, he stated that the Church has had a
problem with being pressed from the north, and the parking area of the
Church is notsufficient for its membership. He expressed concern that
many of the activities of the Church occur during morning and evening
hours and on many occasions the parking lot is occupied by persons
other than Church members and guests; and the church is concerned
that a restaurant with a seating capacity for 60 persons will place it in
an adversarial relationship with restaurant patrons. He advised that it
is important for Council to respect the need of the Church to continue
to engage in its ministry and to be able to do so in an effective manner;
therefore, on behalf of First Presbyterian Church, he requested that the
petition for rezoning be denied.
David C. Helsher, Attorney, representing the petitioner, clarified
that vehicular parking will be addressed through valet parking, the
restaurant will not be open on Sunday, and his client has extended an
invitation to First Presbyterian Church to use restaurant parking
facilities on Sunday. He advised that his client has stated that it will
provide sufficient parking, and address any parking problems that may
arise in a constructive manner.
Mr. E. Duane Howard, 508 Walnut Avenue, S. W., advised that if
First Presbyterian Church needs to have a car towed away, they should
do so and the aggrieved party will either be angry enough that they will
not continue to park on church premises, or they will not patronize the
55
restaurant. He stated that residents of the area support the restaurant
which is good for the neighborhood, there is available on street
parking, and First Presbyterian Church should not have any more input
in the request than if they were an individual resident. He urged that
Council approve the request for rezoning.
Barbara N. Duerk, Member, City Planning Commission, submitted
a minority report, advising that questions by adjoining landowners on
both sides of the parcel of land were presented at the City Planning
Commission's public hearing; Ms. Ann Shannon who lives at 4888
Frontage Road, N. W., objected because she had not been contacted by
the attorney to attend a neighborhood meeting and Mr. Whitescarver,
owner of WHO Enterprises, did not want his 35 employees to work
beside an animal hospital. She stated that her concern is if the
property is rezoned C-2, other C-2 zoning will be allowed for adjoining
properties. She requested that Council table the petition for rezoning
until the Economic Development Department can establish figures
showing that C-2 use for the Frontage Road property is better and more
appropriate than those uses allowed in a C-1 District.
(For full text, see report on file in the City Clerk's Office.)
There being no other persons who wished to be heard and no
further comments or questions by the Members of Council, Ordinance
No. 34734, on its first reading, was adopted by the following vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout and
Mayor Bowers ............................................................................... 5.
NAYS: Vice-Mayor Harris ...................................................... 1.
(Council Member White was absent.)
SEWERS AND STORM DRAINS-EASEMENTS-WATER
RESOURCES: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, March 20, 2000, at 7:00 p.m., or as soon thereafter
as the matter may be heard, on the proposal of the City of Roanoke to
grant a 30-foot right-of-way and water and sanitary sewer easement
across City-owned property located on Dogwood Lane, S. W., identified
as Official Tax No. 1390216, the matter was before the body.
56
ACTION:
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, March 12, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34735) AN ORDINANCE authorizing the conveyance of a 30-foot
right-of-way and water and sanitary sewer easement across City-owned
property on Dogwood Lane, S. W., identified by Official Tax No.
1390216, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 562.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34735 was adopted, on its first reading, by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ......................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
PARKS AND RECREATION-CITY PROPERTY-WATER
RESOURCES-NEIGHBORHOOD ORGANIZATIONS: Pursuant to
Resolution No. 25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for Monday, March 20,
2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the proposal of the City of Roanoke to extend the lease of a certain
City-owned structure known as the Alexander-Gish House, located in
Highland Park at 641 Walnut Avenue, S. W., together with the
outbuilding and parking lot, to Old Southwest, Inc., for a period of five
years, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, March 12, 2000.
57
(See publisher's affidavits on file in the City Clerk's Office.)
ACTION:
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34736) AN ORDINANCE authorizing the proper City officials to
extend the lease agreement between the City and Old Southwest, Inc.,
for a period of five years, for the use of a certain City-owned structure
known as the Alexander-Gish House, located in Highland Park, together
with the outbuilding and parking lot, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 563.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter.
William Bestpitch, 381 Washington Avenue, S. W., President, Old
Southwest, Inc., appeared before Council in support of extension of the
lease agreement.
Ordinance No. 34736, on its first reading, was adopted by the
following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ......................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
OTHER HEARING OF CITIZENS:
ZONING-COMPLAINTS: Mr. George Gunther, P. O. Box 12353,
Roanoke, Virginia, expressed concern with regard to certified mail from
the Zoning Department to citizens of Roanoke, i. e., the Post Office has
been instructed to return unclaimed certified mail to the City within five
days. He stated that certified mail from the City to citizens of Roanoke
should not be returned for at least 15 business days or 21 calendar
days to allow sufficient time for taxpayers to claim their mail.
58
It was the consensus of Council to refer the remarks of Mr.
Gunther to the City Manager for response.
There being no further business, the Mayor declared the meeting adjourned
at 10:50 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
59
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 17, 2000
C-2
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Ralph K. Smith
Mayor
RKS:se
MINUTES OF ROANOKE CITY COUNCIL AUDIT COMMITTEE
June 5, 2000
1. CALL TO ORDER:
The meeting of the Roanoke City Audit Committee was called to order at 11:05 a.m. on Monday,
June 5, 2000, with Chairman, William White, Sr., presiding.
· The roll was called by Mrs. Powers
Audit Committee
Members Present:
William White, Sr., Chairman
Mayor David Bowers
Carroll E. Swain
Others Present:
Robert H. Bird, Municipal Auditor
W. Alvin Hudson, Council Member
Darlene L. Burcham, City Manager
James D. Ritchie, Deputy City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
David C. Anderson, City Treasurer
Sherman A. Holland, Commissioner of The Revenue
Greg Emerson, Deputy Commissioner of The Revenue
Glenn A. Asher, Risk Management Officer
Doc Roupe, Acting Director of General Services
James McClung, Manager Fleet Management
Troy A. Harmon, Assistant Municipal Auditor
Tera D. Hamden, Senior Auditor
Courtney A. Booth, Auditor
Pamela C. Mosdell, Auditor
Evelyn W. Powers, Administrative Assistant
Todd Jackson, Roanoke Times
FINANCIAL RELATED AUDITS:
B,
C.
D.
Business License Billing System
Capital Projects
Parks & Recreation Fitness Centers
Fleet Management
Mr. White ordered that the financial audit reports be received and filed. There were no
objections to the order.
Mr. White recognized the Municipal Auditor's staff for comments. Mrs. Hamden briefed the
Committee on the Business License Billing System audit. Mr. Swain said that based on the
report, he felt like the Commissioner's Office did not have enough of staff to carry out the
functions in the office. Mr. Swain asked if staffing concerns had been looked at. Mr. Bird said
that staffing had not been reviewed, but revenues generated by the Commissioner's office
were increasing. The City Manager, Darlene Burcham, reported that staffing needs had been
Audit Committee Minutes Page 2
looked at during the budget sessions and that they had talked to Mr. Holland about additional
staffing. Mr. Holland informed the budget committee that he did not need any additional staff.
Mr. Holland reported that he had changed relationships in the office to make the necessary
changes. Mr. White responded that he was pleased that controls were improving and that the
Commissioner's office was working well with the audit department. We are all trying to work to
make the necessary changes for our citizens.
Mrs. Hamden briefed the committee on the Capital Projects audit. Mayor Bowers asked if this
audit included looking at work that was done by independent contractors who do not meet
State Code. Mrs. Hamden reported that this issue was addressed during the last audit. The
Mayor wanted to know when we would look at this audit area again. Mr. Bird reported that
normally about 4 years, but risk areas would be looked at again sooner. The Mayor was
concerned about rumors that the General Contractors were hiring subcontractors who were not
bonded or licensed and from out of State. Mr. White recommended that someone in the City
Manager's area work with the General Contractors to make sure that subcontractors are from
the State of Virginia, licensed, bonded, and that they are using minority contractors when
available. The City Manager indicated that they would look at a tracking system or audit
Business License to make sure contractors were licensed with the State, would make
appropriate referrals, issue letters, advise people on Virginia procedures, and that she would
personally talk to City staff to make sure that everyone understood the issues. The Mayor also
asked that the City Attorney be included to make sure the legal issues were dealt with
regarding the subcontractors being licensed and bonded.
Mrs. Booth briefed the Committee on the Parks & Recreation Fitness Center audit. Mr. Swain
said that he could not understand why people were being able to use the centers without
paying. The City Manager responded that as soon as she received the draft report from the
auditor's office, that she talked to Parks and Recreation management and advised that this
audit finding was unacceptable. She informed the Committee that people were being retrained
and that procedures would be followed in the future. She guaranteed the Committee that this
would not happen again in the future. Mr. Bird reported to the Committee that this area would
be looked at again in the next fiscal year.
Mrs. Mosdell briefed the Committee on the Fleet Management audit. Mr. White asked if the
conclusion was based on the whole system or only the fuel system. Mr. Bird informed the
Committee that this particular report was based on the fuel system. Mr. Bird also reported that
Mr. McClung is currently working on the whole system to make improvements.
UNFINISHED BUSINESS:
Risk Management Insurance Deductible
Briefing on Canteen Policy
The City Manager, Darlene Burcham, briefed the Committee on these issues. A letter was
sent to the Committee members informing them that the City's insurance brokers (MARSH)
has been instructed to renew the excess liability coverage with a $250,000 SIR. The City's
losses will be monitored and evaluated annually to assess future SIR levels. A "draft" Canteen
policy was given to the Committee, and they were briefed on the policy. A final will be released
in the future after the Leadership Team reviews the policy. Mr. Swain wanted to know if City
employees would have any say in the policy. Darlene reported in the affirmative as there
would be an employee committee for each canteen. Mr. Swain said he wanted to make sure
that managers would not be dictating this policy to the employees.
Audit Committee Minutes Page 3
NEW BUSINESS:
KPMG General Audit Plan - June 30, 2000
Mr. White ordered that the KPMG General Audit Plan for June 30, 2000, be received and filed.
There were no objections to the order.
5. ADJOURNMENT:
There being no further business, the meeting adjourned at 11:45 a.m.
William White, Sr., Chairman
NATIONAL
D-DAY
MEMORIAL
ATION
202 East Main Street
Post Office Box 77
Bedford, Virginia 24523
Phone 800-351-DDAY
540-586-DDAY
Fax 540-586-7200
email: dday@dday, org
visit us at: www. dday. org
July 6, 2000
James Grisso
Director of Finance
City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011
Dear Mr. Grisso:
On behalf of the National D-Day Memorial Foundation, I would like to
thank you for the most recent $50,000 donation from the City of Roanoke. With
this gift, the City has contributed a total of $250,000 over several years towards the
operational support of the Foundation. Please express our sincere appreciation to
the Mayor and all members of City Council for their encouragement and
continuing assistance.
The Memorial Day ceremony at the site of the National D-Day Memorial
was a highly successful event. Media coverage surrounding the presentation of the
OVERLORD arch and complementing plaza, as well as the unveiling of the Death
on Shore sculpture was national in scope and always positive in content. The
Foundation' s office staff has been inundated with requests for information, and has
received reactions from many participants and veteran organizations.
Nonetheless, the National D-Day Memorial is currently under
construction. Even though the arch and surrounding plaza are complete, the story
wall, invasion beach, two reflecting pools, and surrounding grounds are still a
work in progress. The three-story education center will be bid in August and will
be under construction by the end of September.
As can be seen, the Board of Directors and staff of the Foundation have a
great deal of work to complete before the Memorial's scheduled dedication date,
June 6, 2001. The City of Roanoke has been an integral part of the regional
cooperation that has been necessary to make this newest national memorial a
reality. I hope you will plan to attend various ceremonies that will be a part of the
dedication celebration just a few short months from now.
Again, thank you and the members of City Council for the City's
leadership support. If I can provide any other information, please feel free to
contact me.
Sincerely,
Richard B. Burrow
President
C: Darlene Burcham,
City Manager
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 19, 2000
File 110-323
Dennis Frye, Chair
Roanoke Public Library Board
Roanoke, Virginia
Dear Mr. Frye:
This is to advise you that on July 10 and July 11, 2000, respectively, Michael L. Ramsey
and JoAnn F. Hayden qualified as members of the Roanoke Public Library Board for terms
ending June 30, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Sandra H. Eakin, Deputy City Clerk
Bevedy A. James, Secretary, Roanoke Public Library Board
C :'uMyFiles\j uly 17con'.wpd
........... :20
UU dUL tU F/_
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Michael L. Ramsey, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke City Public Library Board for a term
of three years beginning July 1,2000, and ending June 30, 2003, according to the best
of my ability. (So help me God.)
Subscribed and sworn to be fo re me this '~(~ d~~/~
2000.
ARTHUR B. CRUSH, III, CLERK
C:~MyFiles\j une 19.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, JoAnn F. Hayden, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke City Public Library Board to fill the
unexpired term of Gloria P. Manns, resigned, ending June 30, 2002, according to the
best of my ability. (So help me God.)
Subscribed and sworn to before me this /l" day of_[/~~ 2000.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
C:kMyFiles\june 19.wlxl
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 21, 2000
File #110-230
SANDRA H. EAKIN
Deputy City Clerk
Brook E. Dickson, Chair
Roanoke Arts Commission
523 Highland Avenue, S. W.
Roanoke, Virginia 24020
Dear Ms. Dickson:
This is to advise you that on July 11,2000, Ann L. Weinstein and LuJean Bedard qualified
'as members of the Roanoke Arts Commission for terms ending June 30, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Sandra H. Eakin, Deputy City Clerk
Lanell Otey, Secretary, Roanoke Arts Commission
C:LMyFile~\j uly 17corr. wlxi
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ann L. Weinstein, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Arts Commission for a term of three years beginning
July 1, 2000, and ending June 30, 2003, according to the best of my ability. (So help me
God.)
Subscribed and sworn to before me this // day of~ 2000.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
C:LMyFiles\j une 19.wpd
JUL i3 ~ii '.30
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, LuJean Bedard, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Arts Commission for a term of three years beginning
July 1,2000, and ending June 30, 2003, according to the best of my ability. (So help me
God.)
Subscribed and sworn to before me this/'// day of
2000.
ARTHUR B. CRUSH, III, CLERK
BY
, DEPUTY CLERK
C:\MyFiles\j une 19.v,~i
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #60-121-123
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Ro.anoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34935-071700 authorizing acceptance of a grant,
in the amount of $163,133.00, to the City of Roanoke by the Commonwealth of Virginia
Department of Criminal Justice Services to continue a three year pilot program for
institutional treatment of persons who violate interdiction orders and are sentenced to a
term of incarceration in the Roanoke City Jail, and authorizing execution of any required
documentation on behalf of the City by the City Manager. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable George M. McMillan, Sheriff
James D. Grisso, Director of Finance
C:~MyFiles',july 17corr.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of July, 2000.
No. 34935-071700.
A RESOLUTION authorizing the acceptance of a grant to the City of Roanoke by the
Commonwealth of Virginia Department of Criminal Justice Services to continue a three year pilot
program for institutional treatment of persons that violate interdiction orders and are sentenced to
a term of incarceration in the Roanoke City Jail, and authorizing execution of any required
documentation on behalf of the City by the City Manager.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Acceptance for the third year of a grant fi.om the Commonwealth of Virgi.nia
Department of Criminal Justice Services in the amount of $163,133 for the continuation of a three
year pilot program providing institutiohal (jail-based) trealmeni for persons that violate interdiction
orders and are sentenced to a term of incarceration in the Roanoke City Sail is hereby authorized.
2. The City Manager is hereby authorized to execute, on behalf of the City, any
documentatiOn required in connection with the acceptance of such grant and to furnish such
additional information as may be required by the Commonwealth, all as more particularly set forth
in the report of the City Manager, dated July 17, 2000.
ATTEST:
city ci .
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #60-121-123
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
DireCtor of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34934-071700 amending and reordaining certain
sections of the 2000-01 Grant Fund Appropriations, providing for appropriation of
$163,133.00, in connection with acceptance of a grant from the Commonwealth of Virginia
Department of Cdminal Justice Services for continuation of the Jail-Based Public Inebriate
Intervention and Treatment Service Program. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday, July
17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable George M. McMillan, Sheriff
Darlene L. Burcham, City Manager
C:XMyFil~s\july 17corr.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 171h day of July, 2000.
No. 34934-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, .and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
/~.ppropriations
Judicial Administration
Jail Based Public Inebriate
Intervention and Treatment Service Program (1-15) ............
Revenues
Judicial Administration
Jail Based Public Inebriate
Intervention and Treatment Service Program (16) ..............
$' 755~191
163,133
$ 755,191
163,133
1) Regular Salaries
2) VRS Retirement
3) FICA
4) Health Insurance
5) Dental Insurance
6) Life Insurance
7) Worker's Compensation
Medical
8) Fees for Professional
Services
9) Telephone
10) Publications and
Subscriptions
11) Training and
Development
(035-140-3322-1002) $ 47,586
(035-140-3322-1110) 9,422
(035-140-3322-1120) 3,640
(035-140-3322-1125) 3,150
(035-140-3322-1126) 278
(035-140-3322-1130) 414
(035-140-3322-1140)
(035-140-3322-2010)
(035-140-3322-2020)
(035-140-3322-2040)
(035-140-3322-2044)
106
94,302
32O
1,000
250
12. Local Mileage
13. Printing
14. Postage
15. Project Supplies
16. State Grant Receipts
(035-140-3322-2046) $ 1,215
(035-140-3322-2075) 100
(035-140-3322-2160) 50
(035-140-3322-3005) 1,300
(035-140-3322-3322) 163,133
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
'00 JUL 12 ,~ 8:35
Roanoke, Virginia
July 17, 2000
#00-602
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Jail-Based Public Inebriate Intervention and Treatment Service Program
I concur with the recommendation from Sheriff George M. McMillan with respect to
the subject referenced above and recommend that City Council authorize the acceptance
of the grant funding and authorize the City Manager to execute the requisite Statement of
Grant Award/Acceptance, subject to approval as to form by the City Attorney.
Darle!e L. Burcharh'
City Manager
C:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Roanoke City Council
Regular Agenda Report
July 17, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Jail-Based Public Inebriate Intervention and Treatment Service
Program
Background:
During FY 1998-99, the Commonwealth of Virginia Department of Criminal Justice
Services (DCJS) awarded a three-year grant to the City of Roanoke SherifFs Office to
conduct a pilot Jail-based Public Inebriate Intervention and Treatment Service Program.
The program provides treatment services to individuals who violate court interdiction
orders that prohibit the purchase or possession of alcoholic beverages and are sentenced
to a term of incarceration in the Roanoke City Jail. The program is designed to address
some of the root causes of alcoholism that should, in turn, lead to the reduction of the
incidence of public intoxication in the City. The goals of the program are to:
· Provide institutional (jail-based) treatment to the public inebriate for a minimum of
three (3) months for each offender;
· Focus on alcohol and/or substance abuse problems of the chronic or repeat public
inebriate;
· Develop the behavioral, social, vocational and related skills of the interdicted
inebriate;
· Implement an individual transitional treatment and supervision plan for maintaining
sobriety of the public inebriate upon release;
· Provide for alcohol and drug testing, both institutional and post-release; and
· Evaluate the effectiveness of the pilot program.
FY 2000-01 is the final year of the three-year grant. DCJS has notified the City of
Roanoke SherifFs Office that funding in the amount of $163,133 is available for FY 2000-
01.
Honorable Mayor and Members of City Council
July 17, 2000
Page 2
Considerations:
The grant funding from DCJS provides for the continuation of the Jail-based Public
Inebriate Intervention and Treatment Service Program and does not require a local match.
Recommended Action(s):
· Authorize the City Manager to sign the Grant Acceptance Award to enable the City of
Roanoke to receive funding in the amount of $163,133.
· Authorize the Director of Finance to establish a revenue estimate in the amount of
$163,133 in the Grant Fund and appropriate funding to the following accounts:
Regular Employee Salaries (1002)
ICMA-RC Retirement (1115)
FICA (1120)
Hospitalization Insurance (1125)
Dental Insurance (1126)
Life Insurance (1130)
Workers' Compensation Medical (1140)
Fees for Professional Services (2010)
Telephone (2020)
Publications and Subscriptions (2040)
Training and Development (2044)
Local Mileage (2046)
Printing (2075)
Postage (2160)
Project Supplies (3005)
Total
$47,586
9,422
3,640
3,150
278
414
106
94,302
32O
1,000
250
1,215
100
50
1,300
$163,133
Respectfully submitted,
George M. McMillan
Sheriff
C~
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
#00-602
Roanoke City Jail Public Inebriate Program
Fiscal Year July 1, 1999-June 30, 2000
Roanoke City Council Meeting
July 17, 2000
The Jail's "Public Inebriate Program" started a year and a half ago following the Commonwealth
Attorney's initiative to begin using court interdictions to deal with those people who are arrested
multiple times for being "drunk in public." When a person violates the interdiction order, he or
she can be sentenced to serve up to twelve months in jail.
The Jail's pilot program was designed to provide treatment for these individuals who have been
identified as societies "habitual drunkards" and sentenced to serve time in jail. This program was
designed to provide these individuals with substance abuse counseling for their alcoholism,
additional medical and mental health services in jail to sustain and maintain their overall health,
and also provide for job skills training through an inmate work crew. By providing counseling,
medical, mental health services, and job skills training, the program is designed to help
rehabilitate the public inebriate so he or she may become a self-supporting, taxpaying citizen.
Also, it is designed to reduce the number of drunk in public arrests in Roanoke City, thus
reducing the burden on our citizens, the downtown merchants and the entire criminal justice
system.
Reductions in Drunk in Public Offenses
4,099 Drunk in Public offenses in Roanoke City in 1997
2,018 Drunk in Public offenses in Roanoke City in 1999
This dramatic reduction is indicative of several factors. Three interdicted persons are deceased,
while three others are known to have left the area. However, the biggest reduction comes from
those individuals arrested over one hundred times per year, now being arrested only once or
twice.
Savings Associated with Public Inebriate Program
$ 41,584 - Savings based upon 5,198 hours of inmate work crew labor at $8.00 per hour
$ 14,144 - Savings based upon thirty minutes of staff time to book one individual into jail.
$ 55,728 - While this figure is substantial in itself, it is not indicative of the total savings and
overall impact on our community. When you attempt to factor in less time spent by police
officers, magistrates, court clerks, and judges you begin to realize that the figure listed above is
only a beginning to the financial savings generated by this program. In addition, the reduction in
these offenses are beneficial to the downtown merchants and citizens who are working and
shopping in our downtown business district. We cannot measure the financial impact this has
had on our downtown economy, but we believe it to be substantial.
Interdicted Work Crew Statistics
The implementation of this program provided for an additional inmate work crew in order to
provide a form of job skills training for these individuals.
5,198 hours of labor equals a minimal savings of $41,584 to our taxpayers
(Based upon a rate of pay of $8.00 per hour.)
139 total work projects completed, with notable projects such as:
· Painting the Roanoke City Parking Garage located in the First Union Tower
Repair of concrete sidewalks throughout Roanoke City Neighborhoods
Remodeling, painting, and landscaping at the Boys and Girls Club offices
Moving furniture and painting in the municipal building pursuant to the city
manager's reorganization plan
Cumulative Work Crew Statistics
19,660 hours of labor equals a minimal savings of $157,280 to our taxpayers
281 total work projects completed, with such notable projects as:
More than 75 yards of concrete repair throughout Roanoke City neighborhoods
Quarterly cleanup of Roy L. Webber Expressway
Mill Mountain beautification project, landscaping and mulching
Cleaned inside of Hotel Roanoke Conference Center pedestrian walkway
Painted Southeast Action Forum building
Painted Roanoke City Park fences, restrooms, and the Roanoke City garage
Alley cleanup in Raleigh Court neighborhood, near Patrick Henry High School
(This area was overgrown, creating a hazard for residents and the school)
Helped with Police Department's Mounted Patrol Stables
Program Statistics
29 total interdicted individuals in Roanoke City
15 of those were sentenced to jail for violating their interdiction orders
9 of those graduated, by successfully completing all phases of the program
3 of those who graduated, have not returned to jail for any reason, presenting a success
rate of 33 %
Since May 1999, the program's first graduate still remains alcohol free. He has obtained
employment and housing, and is a productive member of society. In addition, he has been asked
by several community agencies to speak to others about the dangers and problems associated
with alcoholism. This was a man who had been coming to jail for public drunkenness for the
past twenty years.
TABLE O'F CONTENTS
Interdiction Summary Sheet .................................................................... 1
Interdicted List
Inebriate Program ............................................................................ 7
Non-Interdicted reviewed for Program ............................................................ 7
Show Causes lbr May, 2000 ................ : ...... ............................................. 8
Proposed Show Causes for June/July 2000 ........ .. ............................................... 8
Inebriate Arrest History ........................................................................ 9
Interdiction Date and Arrests Graphs ............................................................ 13
Proposed New Interdiction last
INTERDICTION SUMMARY SHEET
Total number of show causes submitted: 29
Number of people interdicted: 22
Number of Interdiction Charges: 94
(Excluding pending charges)
Number of Interdiction Convictions: 79
Number of Interdiction Dismissals: 10
Number of Interdictions Nolle Prosqui: 5
1 (updated 5/4/00)
Interdicted People
Ill
Names Show Cause Date of Served Convictions Total immber
Submitted/ Interdiction /Sentences of convictions
Personal and date of last
Service 1 2 3 conviction
1. *Arnold, Mary yes/yes 12/02/97 12/02/97 3/10/98 5/20/98 9/4/98 six
w/ir, DO13:2/~/57, 12mo. aft. 6mo. 60 days 8/9/99- 12mo
227-98-3782 4mo. by appealed susp aft. 6 xno
agreement and I dism.
2. ilarnelt, Jamcsx yes/yes 2/03/98 2/12/98 3/12/98 6/3/98 8/10/98 four
t~L~)o~ t0/~/37, 12 mo. aft. 7/6/99-4 mo
230-37-2785 4~1~O.
3. Boolh, i,inwood yes/
W/M, I)OB:l I/9/35,227-
36-4349
4. llush, Sluart yes/
W/M, I)OB: 10/l 2/40
227-52-0265
I)ECEASEi)
5. *Covington, yes/yes 5/04/99 5/4/99 6/15/99 8/27/99 9/8/99 five
Bem~y 270 days served 14 12mo susp alt 2/10/00 12mo
B/M, 1)0B:2/23/50 inebriate days 4mo. inebriate program
229-72-5768
program I pend, 1 on
appeal
6. Cumbee, yes/yes 12/02/97 12/02/97 1/16/98 5/14/98 7/20/98 nine and one rev
iterman 4 mo 6mo. 3/27/00- 6 mo. to
W/M, l)0B:3/20/39
227-54~5221 serve
2 (updated 5/4/00)
Interdiction last con't
Names Show Cause Date of Served Convictions Total number
Submitted/ Interdiction /Sentences of convictions
Personal and {late of last
Service I 2 3 conviction
I IIIII II I I II II
7. *l)alton, ilarohi yes/yes 4/07/98 4/10/98 6/11/98 7/9/98 9/16/98 seven
\V/M, I)O11:9/I 1/51 60 days 6 mo. susp aft. 60 2/24/00- 12mo to
225-78-0558 days serve and 1 dism
8. Dillow, Marvin yes/yes 5/04/99 5/4/99 5/19/99 10/12/99 two
W/M, DOB: 10/10/37 12 mo. StlSp 6 mo to serve 10/12/99
230-48-0020 aft 60 days six months to
serve
9. Gibson, Astor yes/yes 5/04/99 5/4/99 9/17/99 one
W/M, DOB:2/27/42 9mo. inebriate 9/17/99- 9mo
223-54-5333
program inebriate program
outstanding capias
as of 3/3/00 and 1
dism
10. Gooch, Arthur yes/no
W/M, DOB:4/30/27
231-24-6647
11. *Graham, yes/yes 12/02/97 12/02/97 1/28/98 5/08/98 6/19/98 sixteen
Franklin 12 mo aft' 4mo time served 60 days 3/20/00-9mo and
W/M, 1)O11:9/9/60 by agreement which was ! dism on app,
4o2.29-1197 less than 4 lnol pros, lpen
mo. for bolh
charges
12. Jackson, Randy yes/yes 5/2/00 5/2/00
Lee
W/M, DOB:8/27/54
228-84'7174 ;
3 (updated 5/4/00)
Interdiction List con't
Nalnes Show Cause Date of Served Convictions Total number
Submitted/ Interdiction /Sentences of convictions
l'ersonal and date of last
Service 1 2 3 conviction
I I III I I I
13. Kerclmer, yes/yes 6/8/99 4/21/00 One reduced to
James $25 fine for DIP 4/21/00- $25
W/M, DOll: 10/28/58 Drunk in fine, 2 nol pros,
230-88-6481 Public I pend
14. **Klein, yes/no
Michael
W/M, 9/12/57
231-06-1972
15. Lewis, Billy Joe yes/no 5/04/99
W/M, I)OB:8/7/54
223-84-3063
16. Melvin, Larry yes/
223-52-1516
17. *Nash, Ralph yes/yes 3/03/98 3/04/98 4/09/98 7/09/98 8/21/98 Seven
W/M, DOll:10/3/36 plead, 4mo. 11/20/98- total of
225-44-6583
30 mo on three
charges
18. It, ice, Amh'ew yes/oo
225-54-9126
9. Richards, yes/yes 4/06/99 4/06/99
431-90-901 (}
4 (updated 5/4/00)
Intcrdiction List
Names Show Cause Date of Served Convictions Total number
Submitted/ Interdiction /Sentences of convictions
Personal and date of last
Service I 2 3 conviction
I I
20. Robinsou, Gary yes/yes 4/06/99 4/27/99 5/13/99 10/1/99 4/26/00 four
B/M, DOB:2/26/50 4 mo. plea agree. 6 mo to serve 4/26/00- 6mo and
228-70-7246 D pleaded to one dism
2 of 3
charges, 12
mo. oneach
& inebriate
program
21. Scruggs, yes/yes 2/03/98 2/03/98 5/14/98
Jeanette 4 mo. susp. 12
W/F, I)OB:2/15/52 nlo. w/CDI
227-90-0540
DECEASED
22. Smith, Ilcm'y yes/yes 6/(}2/98 6/02/98 3/9/99 12mo One
W/M, m/o3/40 afl 4days 3~9/99- 12moaft 4
229-5o-6o19 days and one dism
23. Soto, Bob yes/yes 5/4/99 5/4/99 7/1/99 12/6/99 Two
II/M, 1)OB:8/9/56 12 mo 12 mo 12/6/99 12 mo
573-71-7142 inebriate inebriate inebriate program
program program
24. Slricklaml, yes/yes 12/02/97 12/02/97 2/19/98 6/02/98 two
W:~yue 12mo susp all 60 days 6/2/98-60days
W/M, DOll:8/16/54 41110
230-86-8180
DECEASED
5 (updated 5/4/00)
lmcrdiction I~ist con't
Names Show Cause Date of Served Convictions Total number
Submitted/ Interdiction /Sentences of convictions
Personal and date of last
Service I 2 3 conviction
III I I I II
25. *Swain, Dolmld yes/yes 4/06/99 4/06/99 5/10/99 5/27/99 6/28/99 Four
W/M, 1)0B:9/23/35 30 days 12mo susp 12 mo inebriate 12/6/99 12mo
230-40-5552 aft 60 days program inebriate program
and 1 dism, lnol
pros
26. *Thompson, yes/yes 5/04/99 5/04/99 6/08/99 12/14/99 2/7/00 Three and one
ll:n'ry 9 mo inebriate agreement on 30 days to serve pending
w/~4, ~(m:3/~5/~, program appeal 8mo 2/7/00 30 days to
232-82-8887
serve
27. Turner, Isaac yes/
W/M, 1')OB:3/17/35
235-64-701S3
I)ECEASEI)
28. *Vehsquez, yes/yes 7/07/99 8/9/99 9/20/99 1/14/00 2/29/00 Th,'ee
Jose 270 days 12 mo susp 4 mo to serve 2/29/00- four
I/M, DOlt: I/3(}/68 int[rdiction aft 4mo ,no. to serve and
50()-07-5700
p]'ogram one nol pros
29. Whorley, Jessie yes/yes 6/08/99 8/10/99 10/14/99 11/5/99 12/4/99 Three
B/lVl, I)OB: 1/18/55 30 days to 8 mo susp aft 7 ~no to serve 12/4/99 seven mo
231-1~0-4006
serve interdiction to serve and 3
program dism
6 (updated 5/4/00)
* ineln'iale program has been ordered~
A~ i~oht, Mary 3/22/99
Covington, Benny
l)almn, Harold 5/21/99
Ordered G tad u a ted/Released
6/15/99- defendant appealed conviction ordering inebriate program
6/10/9 9
Nash, Ralph Dec. 1998
5/6/99 and 6/7/99
Swain, Donald 6/28/99 9/23/99
Thompson, Barry 6/8/99
Vclasquez, Jose 9/20/99
** It has beeu reported to tile Commonwealth's Attorney's office that Michael Klein now lives out of state and is working and is no longer drinking. Klein did not
wahl to reluru lo tile Roanoke area out of concern about the interdiction process.
I. Carl Carol)bell
2. Ronald Coffey
3. Jimmy Deel
4. Joseph DeYoung 12. Bobby Leftwich 20. Kenneth Peterson
5. Jimlny Wayne EIkins 13. Richard Mack 21. Richard St. Clair***
6. Randy Ellis 14. Cleveland Marlin*** 22. Donald Sowers
7. William Ferrell 15. Kenneth Martin 23. Johnny Stanley
8. AIvie Ferris 16. Mark McCue*** 24. Russell Wright
25. William York
Non Interdicted peel)lc reviewed by the Inebriate Program for admission itt the Inebriate Program:z
9. Roy Fisher 17. Tim McCoy
10. George Gibson 18. Leonard Milliner
11. Jerry Lambert 19. Charles Perdue ' ~
*** Reviewed for inlcrdiclion on Iht pml)OScd imcl'diclion list below.
~The figures on the inebriate program have not been updated.
~lnformation provided by Maurice Ferguson
7 (updated 5/4/00)
New Show Causes Submitted fol' May, 2000
Booth, Linwood
llush, Stuart -
Jackson, Randy
Melvin, I,a,'ry
Turner, Isaac-
IIOW deceased
now deceased
p,'oposed Show Causes for June/July 2000
l'hillip Carlan
William Davis
8 (t,pdated 5/4/00)
Interdicted People Arrest History3
I
Names 1997 1998 1999 Jan/Apr 2000
1. *Arnohl, Mary 27 5 4 0
W/F, I)011:2/I/57,
227-98-3782
2. Barnett, James~ 46 9 3 0
BM,DOB 10/5/37,
230-37-2785
3. Booth, Linwood 0 I 29 9
W/M, DOB:I I/9/35,227-36-4349
4. Bush, Stuart 4 9 14 17
W/M, DOB:I 0/l 2/40
227-52-0265
DECEASED
5. Covington, llem~y 27 109 41 1
II/M, DOI1:2/23/50
229-72-5768
6. Cumbee, Ilerm:m 137 5 . 5 1
W/M, 1)0B:3/20/39
227-54-5221
7. l)alton, llarohl 12 28 3 1
W/M, 1)O13:9/1 I/5 I
225-78-0558
8. I)illow, Marvin 26 21 3 0
W/M, DOI~: 10/10/37
230-48-0020
31nlbrmatiol~ provided by the Sheriff's Depariment
9 (updated 5/4/00)
Interdicted Arrest History con't
Names 1997 1998 1999 JmffApr 2000
9. Gibson, Astor 4 1 ! 5 1
W/M, 1)DI1:2/27/42
223-54-5333
10. Gooch, Arthur 12 7 0 0
\V/M, 1)()11:4/30/27
231-24-6647
11. Graham, Franldin 45 8 9 3
W/M, 1)OB:9/9/60
462-29-1197
12. Jackson, Randy Lee 2 6 11 9
W/M, D()1~:8/27/54
228-84-7174
13. Kerchner, James 18 24 1 7
W/M, DOII:I/)/28/58
230-88-648 I
14. Klein, Mich'4ci 26 2 0 0
W/M, 9/12/57
2.t 1416-1972 . .
15. Lewis, Billy ,Joe I 25 3 0
W/M, DOI3:8/7/54
223-84-3063
16. Melvin, I,arry I 6 2 0
W/M, I )1 )11:'1/28/4 I
223-52-1516
17. Nash, R:fll)h 23 13 0 0
W/M, D()It: 10/3/36
225-44-6583
10 (updated 5/4/00)
Interdicted Arrest l listory con't
Names 1997 1998 1999 Jan/Apr 2000
18. Rice, Andrew 18 4 0 0
W/M, D()B:3/I 6/42
225-54-9126
19. Richards, James 2 0 3 0
W/M, 1)O1t:11/16/50
431 ~96-9010
20. Robinson, Gary 1 1 22 11 1
It/M, 1)01~:2/26/50
228-70-7246
2 1. Scruggs, Jeanelte 19 1 0 0
W/F, DOB:2/I 5/52
227-90-0540
DECEASED
22. Smith, Hem'y 30 8 I 0
W/M, 10/03/40
229-50-6019
23. Solo, llob 8 15 5 0
II/M. 1)O1t:8/9/56 '
573-71-7142
24. Slrickland, Wayne 35 4 0 0
W/M, I)011:8/16/54
2./11
I)ECEASEI)
25. Swain, Donald 15 40 19 0
W/M, l){')1i:9/23/35
2.30-4(I-5552
26. Thompson, Barry 22 19 9 1
W/M, DOLt:3/15/51,
232-82-8887
.?
11 (updated 5/4/00)
Interdicted Arrest l-listory con't
Names 1997 1998 1999 Jan/Apr 2000
I II
27. 'l'm',~er, Isaac 2 4 5 0
\Y/M, I)OB:3/17/35
2354~4-7083
DECEASED
28. Velasquez, Jose 16 35 5 1
t/M, [')OB: 1/30/68
500-07-5706
29. Whorley, Jessie 21 26 10 1
It/M, I)OB: 1/I 8/55
23 I- 80-4060
12 (updated 5/4/00)
Interdiction
12/2/97 Interdictions
Dates and Arrests4
* Deceased
1997 Arrests 1998 Arrests
1999 Arrests ~ Jan/Apr Arrests
2/3/98 Interdictions
140
120
lO0
60
40-._
2O
0
Barnett, Jame= *Scruggs, Jeanne{to
[] 1997 Arrests 1998 Arrests
[~ 1999 Arrests I Jan/Apr Arrests
4These charls divide interdicted people by the date of interdiction and shows the arrest record over the time specified.
13 (updated 5/4/00)
3~3~98, 4~7~98, 6~2~98 Interdictions
140
120
100
80
60
40
20
0
I I I
Ralph Dalton, H~31d Smith, Henry
[~ 1997 Arrests I 1998 Arrests
~-~ 1999 Arrests ~ Jan/Apr 2000 Arrests '
14o-
420
60-
40-
20-
0
4/6/99 Interdictions
James
I
Robinson, Gm'y Swain. Donald
[] 1997Arrests
[~ 1999 Arrests
1998 Arrests
Jan/Apr Arrests
14 (updated 5/4/00)
5/4/99 Interdictions
Co~rln~. B~mX DIIIow. Ma~r'~ (31~oI~, ~ Lo~'~, Balv Joe $o~, Bo~ ThOml:a~i~. Ba~l
~ 1997 Arrests
~-~ 1999 Arrests I
1998 Arrests
Jan/Apr 2000 Arrests
140
120
100
80
60
40
2O
0
6/8/99 Interdictions
I
Kamhner, James Whc~ley, Je~te
[] 1997Arrests
[] 1999Arrests
1998 Arrests
Jan/Apr 2000 Arrests
15 (updated 5/4/00)
7~7~99 Interdictions
120 '"' -'"
100
80
60
40
20
0
[_~ 1997 Arrests
[~ 1999 Arrests
I
Velasquez, Jose
1998 Arrests
Jan/Apr 2000 Arrests
140
120
100
80
60
40
20
0
[] 1997 Arrests
[~ 1999 Arrests
5/2/00
Rand), Lei
Interdictions
1998 Arrests
Jan/Apr 2000 Arrests
16 (updated 5/4/00)
Unserved Show Causes for Interdiction----~
140 --
120 --
100 --
80-
60-
40
20-
0-
I I I ' I I I I
[__~ 1997 Arrests
[i~ 1999 Arrests
1998 Arrests
Jan/Apr 2000 Arrests
17 (updated 5/4/00)
Proposed New Interdiction List
from the Police Department and Sheriff's Offices
Name Arrests Interdicted/ over 10 # convictions for last review for
1999 Show Cause convictions DIP within 18 interdiction
overall mo
I. Arnold, Jolm 13 no no-3 5/3/00
2. Booth, Linwood 29 yes yes N/A N/A
3. Bush, Stuart- 14 no
Deceased
4. Carlan, Phillip l 1 no yes 11 5/3/00
5. Covington, Benny 41 yes yes N/A N/A
6. Davis, William 18 no yes 13 5/2/00
7. Fontaine, Dennis 13 no nO:9 5/3/00
8. Graham, Franklin 11 yes yes N/A N/A
9. itale, Wayne no no-9 5/4/00
10. Hudson, Steven 10 no no-6 5/3/00
5This list is based on names submitted by individual police officers and people with ten or more arrests according to the Sheriff's
office records.
18 (updated 5/4/00)
Proposed Interdiction List con't
Na~ne Arrests Interdicted/ over 10 # convictions for last review for
1999 Show Canse convictions DIP within 18 interdiction
overall mo
I II Illl II
11. Jackson, Annette 13 no no-6 5/4/00
12. Jackson, Harrison 15 no yes 3 5/3/00
13. J'ackson, Randall 11 yes yes N/A N/A
14. Lee, Ralph 12 no yes 7 5/3/00
I
15. Martin, Cleveland6 17 no yes 13 5/2/00
16. McCoy, Timothy 14 no no~7 5/4/00
17. McCranie, Donald 12 no yes 7 5/3/00
18. McCue, Mark 18 no yes 7 5/2/00
19. Miller, Raliegh 16 no no- 8 5/2/00
20. Moore, John R. 10 no no-9 5/3/00
21. Moore, Jolm W. 11 no yes 5 5/3/00
22. Rickman, Aubrey 10 no yes 3 5/3/00
~'i'cr Mauricc Fcrguson, Cleveland Martin was severely burned and may not survive.
19 (updated 5/4/00)
lh'oposed Interdiction List con't
Name Arrests Interdicted/ over 10 # convictions for last review for
1999 Show Cause convictions DIP within 18 interdiction
overall mo
23. Robinson, Gary 11 yes yes N/A N/A
24. StClair, Richard 13 no yes 7 5/2/00
25. Swain, Donald 19 yes yes
26. Waggener, Frank 12 no no-7 5/3/00
27. Waller, Winfi'ed 10 no no-6 5/3/00
28. Watts, Robert 20 no no 3 5/2/00
29. Whorley, Jessie 10 yes yes N/A N/A
20 (updated 5/4/00)
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #60-467
Sandra H. Eakin
Deputy City Clerk
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Ordinance No. 34936-071700 amending and reordaining certain
sections of the 2000-01 School Fund Appropriations, providing for appropriation of
$7,500.00 for the Thurman Foundation for Children grant. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board
C:kMyFilez\july 17eorr.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34936-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
School Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 School Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appror)rlations_
Education $122,922,610
Thurman Foundation for Children 2000-01 (1-3) .................. 7,500
Revenue,
Education
Thurman Foundation for Children 2000-01 (4) ....................
$122,922,610
7,500
1) Supplements
2) Social Security
3) Tuition - Private
Schools
4) Outside Third Parties
(030-060-6604-6100-0129) $ 1,393
(030-060-6604-6100-0201 ) 107
(030-060-6604-6100-0312)
(030-060-6604-1104)
6,000
7,500
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
July 17, 2000
CITY OF ROANOKE
DEPARTMENT OF FINAN0~I~ JUL 13 ~,11:27
215 Church Avenue, S.W., Room 461
R O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
The
The
The
The
The
The
The
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
We have reviewed the attached request to appropriate funding for the School Board.
This report will appropriate the following:
$7,500.00 for the Thurman Foundation for Children grant. The grant will support
activities of the Partners for Success program, which is designed to encourage college
preparation of eighth grade students who show academic promise but would be unlikely
to consider advanced studies without intervention. Funding for this continuing grant has
been received through a contribution.
We recommend that you concur with this request of the School Board.
Director of Finance
JDG/HRH/pac
ROANOKE CI'TY SCHOOL BOARD
P. O. BOX 13145
ROANOKE, VA 24031
(540) 853-2381
July 12, 2000
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board at its July 11 meeting voted to request the Roanoke
City Council to appropriate $7,500.00 for the Thurman Foundation for
Children grant. The grant will support the activities of the Partners for
Success program, which is designed to encourage college preparation of
eighth grade students who show academic promise but would be unlikely to
consider advanced studies without intervention. Funding for this continuing
grant has been received through a contribution.
The Board appreciates the approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
CC:
Ms. Melinda J. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mri William M. Hackworth
Mr. James D. Grisso
Mrs. Ann H. Shawver (with accounting details)
ROANOKE CZTY SCHOOL BOARD
P. O. BOX 13145
ROANOKE, VA 24031
(540) 853-2381
.luly 6, 2000
Mrs. Mary F. Parker, CMC/AAE
City Clerk
City of Roanoke
Roanoke, VA 24011
Dear Mrs. Parker'
Please include the enclosed School Board request on City Council's
July 17 agenda. ~[f there is a change to this request, you will be notified on
Wednesday, July 12.
Thank you for your attention to this matter.
Sincerely,
Cindy H. Lee, Clerk
re
Enc.
cc: Mrs. Ann H. Shawver
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #165-178-236-432-511
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34937-071700 authorizing execution of a subgrant
agreement with the Roanoke Neighborhood Development Corporation for administration
of Community Development Block Grant funds for fiscal year 2000-01, for development
and marketing of the Crewe Suites Office Building, in connection with the revitalization of
the Henry Street area. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely, .~. f~l.~~.
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc: Chades W. Price, Chair, Roanoke Neighborhood Development Corporation, 3101
Willow Road, N. W., Roanoke, Virginia 24017
Vernice Law, President, Roanoke Neighborhood Development Corporation, 1509
Lafayette Boulevard, N. W., Roanoke, Virginia 24017
James D. Grisso, Director of Finance
Office of Grants Compliance
C:~4yFiles\j uly 17 corr. wl~i
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of July, 2000.
No. 34937-071700.
A RESOLUTION authorizing the execution of a subgrant agreement with the
Roanoke Neighborhood Development Corporation for administration of Community
Development Block Grant (CDBG) funds for FY 2000-2001, for development and marketing
of the Crewe Suites Office Building in connection with the revitalization of the Henry Street
area.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized on behalf of the
City to execute and attest, respectively, a subgrant agreement, and any necessary
amendments thereto, if necessary, with the Roanoke Neighborhood Development
Corporation for administration of Community Development Block Grant (CDBG) funds for
FY 2000-2001, for the development and marketing of the Crewe Suites Office Building in
connection'with the revitalization of the Henry Street area, within the limits of funds as more
particularly set forth in the City Manager's report and attachment, dated July 17, 2000.
2. The form of said agreement, and any necessary amendments thereto, shall be
approved by the City Attorney.
City Clerk.
H:XRES~R-CD BG-RN1)C-7 - 17410
Roanoke City Council
Regular Agenda Report
July 17, 2000
'Og ,iii!_ -6. P 3:2!
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Authorize Execution of 2000/01 Community Development
Block Grant (CDBG) Subgrant Agreement with Roanoke
Neighborhood Development Corporation (RNDC)
Background:
The City of Roanoke receives entitlement grants each year under the Community
Development Block Grant (CDBG) and HOME Investment Partnerships (HOME)
programs of the U.S. Department of Housing and Urban Development (HUD). HUD
approval of the City's FY 2000-01 Consolidated Plan is forthcoming. The letter of
approval is pending the routine Congressional release process. In the past, RNDC has
received technical assistance for the revitalization of the Henry Street area.
Revitalization efforts include the proposed construction of the Crewe Suites office
building, of which the City has committed to leasing 15,000 square feet upon its
completion.
Considerations:
An agreement is necessary to provide operating funds for RNDC so that they may
continue marketing the Crewe Suites office building to potential tenants and initiate
activities to begin construction of the Crewe Suites office building. Funding in the
amount of $55,000 is available in Account No. 035-G01-0137-5151.
Recommended Action:
Authorize the City Manager to execute a CDBG Subgrant Agreement with RNDC
approved as to form by the City Attorney, similar in content to Attachment 1.
City Manager
Attachment: 1
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Vickie S. Tregubov, Grants Specialist
Report # 00-42
AGREEMENT
This Agreement is made and entered into this
between the following parties:
day of July, 2000, by and
The Grantee -
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
and the Subgrantee -
Roanoke Neighborhood Development
Corporation (RNDC)
1509 Lafayette Blvd., NW
Roanoke, Virginia 24017
WHEREAS, the Grantee has been authorized by its City Council pursuant to Resolution
No. 34798-050900, adopted May 9, 2000, to provide Fifty Five Thousand and 00/100
Dollars ($55,000) in Community Development Block Grant funds as part of its
Commercial and Neighborhood Community Development program; and
WHEREAS, the Roanoke City Council approved by Resolution No. 34881-061900, the
2000 Community Development Block Grant (CDBG) program and Ordinance No. 34880
-061900 appropriated funds therefore; and
WHEREAS, the Grantee and Subgrantee desire to improve, develop and redevelop the
blighted and unsightly area in and around the City of Roanoke, with particular emphasis
on the Community Commercial Core and Henry Street area; and
WHEREAS, the Grantee wishes to assume a participatory role in the creation and
development of a Public/Private Partnership non-profit structure for the redevelopment
of Community Commercial Core and Henry Street area.
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
The Subgrantee shall use these funds for a full-time executive administrator
position to act on behalf of the Subgrantee. This individual will provide project
management services to guide the Crewe Suites building project to complete.
This individual will also include overseeing the day to day operations of the
RNDC Board, serve as the liaison for RNDC with the various stakeholder groups
in the Greater Gainsboro project area, participate in biweekly progress meetings
on the development of the Shenandoah Avenue parking garage and the
construction of infrastructure improvements and to ensure public participation in
the redevelopment efforts of the Henry Street area. Funds will also reimburse
any operational costs incurred by the Subgrantee and costs associated with the
marketing of the Crewe Suites building.
TIME OF PERFORMANCE:
This Agreement shall be for the period of July 1, 2000 through June 30, 2001.
BUDGET:
The total amount of CDBG funds used for this project shall not exceed $55,000
CDBG Budget
1. Full-time Executive Administrator $34,000.00
2. Operational Costs $12,000.00
3. Marketing Costs $ 9,000.00
(including fees to current lease
manager and architectural renderings)
TOTAL $55,000.00
All funding to be provided under this Agreement is contingent upon necessary
appropriations by Congress and from the U. S. Department of Housing and
Urban Development (HUD).
PROPOSED PAYMENT SCHEDULE AND PROCEDURES:
Requests for payment will be submitted to the Grantee's Chief of Planning and
Code Enforcement for initial review and approval for payment. Upon approval by
the Grantee's Chief of Planning and Code Enforcement, the payment request
shall be forwarded to Office of Grants Compliance for review and approval for
payment. Funds will be disbursed monthly, as needed. Payment will be made to
the Subgrantee within fifteen (15) days from date of receipt, subject to the
approval of the Grantee. Approval of each reimbursement request will be subject
to CDBG eligibility and timely receipt of the monthly reports detailed in Paragraph
10. The Grantee reserves the right to refuse payment to the Subgrantee in the
event that the Subgrantee submits a reimbursement request sixty (60) calendar
days from the contract expiration date.
RNDC Agreement
Page 3
SECTION 504:
The Subgrantee agrees to comply with any federal regulation issued pursuant to
compliance with the Section 504 of the Rehabilitation Act of 1973, as amended
which prohibits discrimination against the disabled in any federal assisted
program.
INDEMNIFICATION:
Subgrantee agrees and binds itself and its successors and assigns to indemnify,
keep and hold the City and its officers, employees, agents, volunteers and
representatives free and harmless from any liability on account of any injury or
damage of any type to any person or property growing out of or directly or
indirectly resulting from any act or omission of Subgrantee including: (a)
Subgrantee use of the streets or sidewalks of the City or other public property;
(b) the performance under this Agreement; (c) the exercise of any right or
privilege granted by or under this Agreement; or (d) the failure, refusal or neglect
of Subgrantee to perform any duty imposed upon or assumed by Subgrantee by
or under this Agreement. In the event that any suit or proceeding shall be
brought against the City or any of its officers, employees, agents, volunteers or
representatives at law or in equity, either independently or jointly with Subgrantee
on account thereof, Subgrantee upon notice given to it by the City or any of its
officers, employees, agents, volunteers or representatives, will pay all costs of
defending the City or any of its officers, employees, agents, volunteers or
representatives in any such action or other proceeding. In the event of any
settlement or any final judgement being awarded against the City or any or its
officers, employees, agents, volunteers or representatives, either independently
or jointly with Subgrantee then Subgrantee will pay such settlement or judgement
in full or will comply with such decree, pay all costs and expenses of whatsoever
nature and hold the City or any of its officers, employees, agents, volunteers or
representatives harmless therefrom.
COMPLIANCE WITH FEDERAL REGULATIONS:
The Subgrantee agrees to abide by the HUD conditions for CDBG programs as
set forth in Attachment A and all other applicable federal regulations relating to
specific programs performed hereunder.
UNIFORM ADMINISTRATIVE REQUIREMENTS:
The Subgrantee shall comply with the requirements and standards of OMB
10.
11.
12.
RNDC Agreement
Page 4
Circular No. A-87, "Principles for Determining Costs Applicable to Grants and
Contracts with State, Local and Federally recognized Indian Tribal
Governments", and with all applicable sections of 24 CFR Part 85, "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments".
PROGRAM INCOME:
"Program income" means gross income received by the Grantee or Subgrantee
directly generated from the use of CDBG funds. No program income is expected.
Program income from any and all sources shall be submitted to the City within
five (5) days of its receipt by the Subgrantee.
RECORDS AND REPORTS:
The Subgrantee shall maintain full and accurate records with respect to all
matters covered under this Agreement. All records pertaining to this Agreement
and the services performed pursuant to it, shall be retained for a period of four
(4) years after the expiration date of this Agreement or its amendments.
Appropriate City and/or HUD personnel shall have free access to those records
during the Agreement duration and the following four-year time period.
The Subgrantee shall submit monthly reports, beginning in August, to the
Grantee's Office of Grants Compliance. The reports are due no later than the
15th of the following month. Such reports shall consist of a narrative of
accomplishments to date regarding the construction and marketing of the Crewe
Suites building, a financial report of revenues, and expenses and program
income, if applicable.
CONFLICT OF INTEREST:
No employee, agent, consultant, officer or appointed official of the Subgrantee,
who is in a position to participate in a decision-making process or gain inside
information with regard to any CDBG activity, may obtain a personal or financial
interest in any contract, subcontract or agreement with respect thereto, or in the
proceeds thereunder, either for themselves, their family or business associates,
during their tenure or for one (1) year thereafter.
SUSPENSION AND TERMINATION:
Suspension or termination may occur if the Subgrantee materially fails to comply
13.
14.
15.
16.
RNDC Agreement
Page 5
with any term of this award, and the award may be terminated for convenience
by the Grantee or Subgrantee upon written notification to the awarding agency
(HUD), setting forth the reasons for such termination, the effective date, and in
the case of partial termination, the portion to be terminated.
REVERSION OF ASSETS:
Upon expiration of this agreement, or amendments thereto, the Subgrantee shall
transfer to the City any CDBG funds or program income on hand at the time of
expiration, or received after such expiration, and any accounts receivable
attributable to the use of CDBG funds.
ANNUAL AUDIT:
As an entity receiving less than $300,000 in federal funding from the Grantee, the
Subgrantee shall not be required by the Grantee to undergo an annual
independent audit of the CDBG expenditures under this Agreement.
Furthermore, no expenditures with respect to any such audit undertaken at the
Subgrantee's own initiative shall be chargeable to the funds under this
Agreement.
THIRD-PARTY CONTRACTS:
The Grantee shall not be obligated or liable hereunder to any party other than the
Subgrantee.
ANTI-LOBBYING:
To the best of the Subgrantee's knowledge and belief, no federal appropriated
funds have been paid or will be paid, by or on behalf of it, to any persons for
influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an office or employee of Congress, or an employee of a
Member of congress in connections with the awarding of any Federal contract,
the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement. If any funds other than Federal funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this agreement, the
Subgrantee will complete and submit Standard Form-LLL, "Disclosure Form to
17.
18.
RNDC Agreement
Page 6
Report Lobbying, "in accordance with its instructions.
ENTIRE AGREEMENT:
This Agreement, including all of its Exhibits, represents the entire agreement
between the parties and this Agreement shall not be modified, amended, altered
or changed, except by written agreement executed by the parties.
GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the day and year hereinabove written:
ATTEST:
CITY OF ROANOKE:
By
Mary F. Parker, City Clerk
By.
Darlene L. Burcham, City Manager
ATTEST:
ROANOKE NEIGHBORHOOD
DEVELOPMENT CORPORATION:
By
By
Charles Price, Chairman
By
Vernice Law, President
APPROVED AS TO CDBG ELIGIBILITY
RNDC Agreement
Page 7
APPROVED AS TO FORM
Office of Grants Compliance
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROPRIATION AND FUNDS
REQUIRED FOR THIS CONTRACT
CERTIFIED
Assistant City Attorney
Director of Finance
Date
Account No.035-G01-0137-5151
$55,000
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #236-435
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
! am attaching copy of Resolution No. 34938-071700 authorizing execution of a subgrant
agreement and any necessary amendments thereto with the Blue Ridge Independent
Living Center, Inc., for implementation of the Empowering Individuals with Disabilities
program. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc: James D. Grisso, Director of Finance
Office of Grants Compliance
C:~lyFilm\july 17corr. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of July, 2000.
No. 34938-071700.
A RESOLUTION authorizing the execution of a subgrant agreement and any necessary
amendments thereto with Blue Ridge Independent Living Center, Inc. for implementation of the
Empowering Individuals with Disabilities program, a Community Development Block Grant
program.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
. 1. The City Manager and the City Clerk are hereby authorized, for an on behalf of the
City, to execute and attest, respectively, a subgrant agreement with Blue Ridge Independent Li¥ing
Center, Inc., and any necessary amendments thereto, within the limits of funds set forth and for the
purposes specified in the City Manager's report to this Council dated July 17, 2000.
2. The form of the agreement and any necessary amendments shall be in a form
approved by the City Attorney.
ATTEST:
City Clerk.
H: LRES~.-CDBG- Blu~RidselndLivlnsC~.. 7. I ?_00
Roanoke City Council
Regular
Agenda
Rep°rt~'tT
July 17, 2000
Honorable Ralph Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Authorize Execution of 2000/2001 Community Development Block
Grant (CDBG) Agreement with Blue Ridge Independent Living Center
Background:
The City of Roanoke receives entitlement grants each year under the Community Development
Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs of the U.S.
Department of Housing and Urban Development (HUD). HUD approval of the City's FY 2000-
2001 CDBG Application is forthcoming. The letter of approval is pending the routine
Congressional release process. For six years, Blue Ridge Independent Living Center (BRILC) has
received HUD funding from the City to enhance the independence of individuals with disabilities
by providing home rehabilitation or modifications such as the installation of ramps and grab bars,
and by allowing for the purchase of assistive devices or aids to daily living.
Considerations:
In order for BRILC to continue to assist individuals with disabilities in becoming as independent
as possible and to disburse the grant funds to the project, an agreement with the BRILC is
necessary. Total contract amount is $37,064.00 and is available as follows:
$25,000 035-G01-0120-5057 For Rehab and Modifications
$12,064 035-G01-0138-5057 For Assistive Devices.
Recommended Action:
Authorize the City Manager to execute a CDBG Subgrant Agreement with BRILC, approved as
to form by the City Attorney, similar in content to Attachment 1.
Respectfully submitted,
City Manager
Attachment: 1
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Meg T. Munton, Grants Specialist
Report # 00-47
AGREEMENT
This Agreement is made and entered into this
between the following parties:
day of July, 2000, by and
The Grantee -
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Subgrantee -
Blue Ridge Independent Living Center, Inc.
1 502 D Williamson Road, NE
Roanoke, Virginia 24012
WHEREAS, by Resolution No. 34798-050900, Roanoke City Council approved the
five year Consolidated Plan for FYs 2000-2005, which incorporates the annual plan
for fiscal year 2000-2001, for the Community Development Block Grant (CDBG)
program and by Ordinance No. 34880-061900 appropriated funds therefore; and
WHEREAS, the Grantee has been authorized by its City Council pursuant to
Resolution No. , adopted , to provide Thirty-seven thousand
sixty-four and no/100 Dollars (937,064.00)in Community Development Block
Grant (CDBG) funds toward the Empowering Individuals with Disabilities project as
part of its Community Development Block Grant program.
The parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
The Subgrantee will operate the Empowering Individuals with Disabilities
Program, which is designed to enable approximately forty (40) disabled
individuals to become as independent as possible within their own homes
and communities. Assistance with home rehabilitation or modifications and
the purchase of assistive devices will be provided for individuals with
disabilities.
The program objectives for Empowering Individuals with Disabilities will be:
1)
Provide assistance to 16 Iow- to moderate-income individuals with
disabilities for home rehab/modifications at an average cost of 91,500
per household.
2)
Provide assistance to 24 Iow-to moderate-income individuals with
disabilities to purchase assistive devices or aids to daily living at an
average cost of 9500 per individual.
3) Continue to research and seek resources to expand program next year.
2. TIME OF PERFORMANCE:
o
This Agreement shall be for the period of July 1, 2000 through June 30,
2001.
BUDGET:
The total CDBG budget for this program is Thirty-seven thousand sixty-four
and no/100 dollars ($37,064.00). Funding will be distributed as follows:
Rehab/Modifications
Device Purchases
TOTAL:
$25,000.00
$12,064.00
$37,064.00
With prior approval from the Office of Grants Compliance, budgeted funds
may be shifted among approved line items for expenses which are consistent
with the Scope of Services.
PROPOSED PAYMENT SCHEDULE AND PROCEDURES:
Payments will be made on a reimbursement basis by line item as described in
the budget. Requests for payment, accompanied by an invoice and copies of
receipts, will be submitted to the Office of Grants Compliance. Funds will be
disbursed monthly as needed. Payment will be made to the Subgrantee
within fifteen (15) days from date of receipt, subject to the approval of the
Grantee. Approval of each reimbursement request will be subject to CDBG
eligibility and timely receipt of the monthly reports as detailed in Paragraph
11. The Grantee reserves the right to refuse payment to the Subgrantee in
the event that the Subgrantee submits a reimbursement request sixty (60)
calendar days after the contract expiration date.
INDEMNIFICATION:
The Subgrantee agrees and binds itself and its successors and assigns to
indemnify, keep and hold the Grantee and its officers, employees, agents,
volunteers and representatives free and harmless from any liability on
account of any injury or damage of any type to any person or property
growing out of or directly or indirectly resulting from any act or omission of
the Subgrantee including: (a) the Subgrantee's use of the streets or
sidewalks of the Grantee or other public property; (b) the performance under
this Agreement; (¢) the exercise of any right or privilege granted by or under
this Agreement; or (d) the failure, refusal or neglect of the Subgrantee to
perform any duty imposed upon or assumed by Subgrantee by or under this
Agreement. In the event that any suit or proceeding shall be brought against
c:~nyfiles\wpdocs\contract\brilc. OO.wpd
the Grantee or any of its officers, employees, agents, volunteers or
representatives at law or in equity, either independently or jointly with the
Subgrantee on account thereof, the Subgrantee, upon notice given to it by
the Grantee or any of its officers, employees, agents, volunteers or
representatives, will pay all costs of defending the Grantee or any of its
officers, employees, agents, volunteers or representatives in any such action
or other proceeding. In the event of any settlement or any final judgement
being awarded against the Grantee or any of its officers, employees, agents,
volunteers or representatives, either independently or jointly with the
Subgrantee, then the Subgrantee will pay such settlement or judgement in
full or will comply with such decree, pay all costs and expenses of
whatsoever nature and hold the Grantee or any of its officers, employees,
agents, volunteers or representatives harmless therefrom.
6. INDEPENDENT CONTRACTOR:
Services performed under this agreement shall be performed on an
independent contractor basis and under no circumstances shall this
agreement be construed as establishing an employee/employer relationship.
The Subgrantee shall be completely responsible for its activities in performing
services hereunder.
7. SUSPENSION AND TERMINATION.
Suspension or termination of this Agreement may occur if the Subgrantee
materially fails to comply with any term of this award, and the award may be
terminated for convenience by the Grantee or Subgrantee upon written
notification to the awarding agency (HUD), setting forth the reasons for such
termination, the effective date, and in the case of partial termination, the
portion to be terminated. No payment will be made for expenses incurred
after Subgrantee's receipt of notice of termination, except those expenses
incurred prior to the date of notice that are necessary to curtailment of
operations under this Agreement.
Community Development Block Grant funding to be made available by the
City of Roanoke under this Agreement is contingent upon necessary
appropriations by the U.S. Congress. In the event that sufficient funds are
not appropriated, at the sole discretion of the City of Roanoke, this
Agreement may be terminated in whole or in part.
8. COMPLIANCE WITH FEDERAL REGULATIONS:
The Subgrantee agrees to abide by the HUD conditions for CDBG programs
as set forth in Attachment A and all other applicable federal regulations
3 c:\myfiles\wpdocs\contract\brilc. OO.wpd
10.
11.
relating to specific programs performed hereunder. Further, the Subgrantee
agrees to require compliance with applicable federal regulations of the
contractor by agreement.
UNIFORM ADMINISTRATIVE REQUIREMENTS:
The Subgrantee shall comply with the requirements and standards of OMB
Circular No. A-122, "Costs Principals for Non Profit Organizations" and with
OMB Circular A-110.
PROGRAM INCOME:
"Program income" means gross income received by the Grantee or
Subgrantee directly generated from the use of CDBG funds. Program income
from any and all sources shall be submitted to the city within five (5) days of
its receipt by the Subgrantee.
Program income does not include proceeds from fund raising activities carried
out by the Subgrantee. No program income is expected.
RECORDS AND REPORTS:
All records pertaining to this Agreement and the services performed pursuant
to it, shall be retained for a period of four (4) years after the expiration date
of this Agreement or its amendments. Appropriate City and/or HUD
personnel shall have free access to those records during the Agreement
duration and the following four-year time period. The Subgrantee shall submit
monthly reports utilizing the attached form (Attachment B), to the Office of
Grants Compliance. The monthly reports shall accompany the
reimbursement request and are due no later than the 15th of the following
month. The Subgrantee shall maintain the following records pursuant to this
contract:
A. HOME MODIFICATIONS ACTIVITY:
1. Documentation that the income of the household meets CDBG Iow
or moderate income guidelines.
2. Documentation that the recipient is disabled.
B. DEVICE PURCHASE ACTIVITIES:
1. Documentation that the recipient is disabled.
2. Documentation of how the device benefited the recipient.
c:~nyfiles\wpdocs\contract\brilc. OO.wpd
13.
.CONFLICT OF INTEREST.
16.
No employee, agent, consultant, officer or appointed official of the
Subgrantee, who is in a position to participate in a decision-making process
or gain inside information with regard to any CDBG activity, may obtain a
personal or financial interest in any contract, subcontract or agreement with
respect thereto, or in the proceeds thereunder, either for themselves, their
family or business associates, during their tenure or for one (1) year
thereafter.
_REVERSION OF ASSETS:
Upon expiration of the Agreement the Subgrantee shall transfer to the city
any CDBG funds or program income on hand at the time of expiration and
any accounts receivable attributable to the use of CDBG funds.
14. _THIRD-PARTY CONTRACTS:
16.
The Grantee shall not be obligated or liable hereunder to any party other than
the Subgrantee.
ANTI-LOBBYING.
To the best of the Subgrantee's knowledge and belief, no federal
appropriated funds have been paid or will be paid, by or on behalf of it, to
any persons for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an office or employee of Congress, or
an employee of a Member of congress in connections with the awarding of
any Federal contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement. If any funds other than
Federal funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this agreement, the Subgrantee will complete
and submit Standard Form-LLL, "Disclosure Form to Report Lobbying, "in
accordance with its instructions.
ENTIRE AGREEMENT:
This Agreement, including all of its Exhibits, represents the entire Agreement
between the parties and this Agreement shall not be modified, amended,
altered or changed, except by written agreement executed by the parties.
5 c:\myfiles\wpdocs\contract\brilc. OO.wpd
,%
17.
GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
day and year hereinabove written:
ATTEST:
CITY OF ROANOKE
By By
Mary F. Parker, City Clerk
City Manager
ATTEST:
SUBGRANTEE
By By
Secretary to the Board
Karen B. Michalski
Executive Director, Blue Ridge
Independent Living Center, Inc.
APPROVED AS TO CDBG ELIGIBILITY
APPROPRIATION AND FUNDS REQUIRED
FOR THIS AGREEMENT CERTIFIED:
Office of Grants Compliance
APPROVED AS TO FORM
Director of Finance
Date:
Account Nos.:
Rehab - 035-G01-0120-5057 - $25,000.00
Device - 035-G01-0138-5057 - $12,064.00
APPROVED AS TO EXECUTION
Assistant City Attorney
Assistant City Attorney
6
c:\myfiles\wpdocs\contract~brilc. OO.wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #22-236
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34939-071700 authorizing execution of a subgrant
agreement and any necessary amendments thereto with the Roanoke City Health
Department for implementation of the Resource Mothers Program. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Office of Grants Compliance
C:~lyFiles~j ul¥ 17corr. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34939-071700.
A RESOLUTION authorizing the execution of a subgrant agreement and any necessary
amendments thereto with Roanoke City Health Department for implementation of the Resource
Mothers program, a Community Development Block Grant program.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized, for an on behalf of the
City, to execute and attest, respectively, a subgrant agreement with Roanoke City Health
Department, and any necessary amendments thereto, within the limits of funds set forth and for the
purposes specified in the City Manager's report to this Council dated July 17, 2000.
2. The form of the agreement and any necessary amendments shall be in a form
approved by the City Attorney.
ATTEST:
City Clerk.
7-00
Roanoke City Council
Regular Agenda Report
July 17, 2000
Honorable Ralph Smith, Mayor, and Members of City Council
Roanoke, Virginia
C!Tv -
'00 JUL-6
Dear Mayor and Members of Council:
Background:
Subject:
Authorize Execution of 2000/2001 Community Development Block
Grant (CDBG) Agreement with Roanoke City Health Department
The City of Roanoke receives entitlement grants each year under the Community Development
Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs of the U.S.
Department of Housing and Urban Development (HUD). HUD approval of the City's FY 2000-
2001 CDBG Application is forthcoming. The letter of approval is pending the routine
Congressional release process. For eight years, Roanoke City Health Department has received
HUD funding from the City for the Resource Mothers program which, through intensive home
visiting and transportation efforts, has been successful in decreasing Iow birth weight and repeat
pregnancy and in increasing school success and self-sufficiency.
Considerations:
According to 1998 statistics, Roanoke City continues to rank 4th in the state for teen pregnancy.
In order for the Resource Mothers program to continue to be successful in their efforts to prevent
Iow birth weight and repeat pregnancies, an agreement with the Roanoke City Health Department
is necessary. Funding for this program, in the amount of $26,155, is available in account number
035-G01-0138-5222.
Recommended Action:
Authorize the City Manager to execute a CDBG Subgrant Agreement with Roanoke City Health
Department, approved as to form by the City Attorney, similar in content to Attachment 1.
Attachment: 1
Respectfully submitted,
City Manager
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Meg T. Munton, Grants Specialist
Report # 00-48
AGREEMENT
This agreement is made and entered into this
the following parties:
of
,2000, by and between
The Grantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
and the Subgrantee
Roanoke City Health Department
515 Eighth Street, S.W.
Roanoke, Virginia 24016
WHEREAS, by Resolution No. 34798-050900, Roanoke City Council approved the
Five Year Consolidated Plan for FYs 2000-2005, which incorporates the Annual
Plan for fiscal year 2000-2001, for the Community Development Block Grant
(CDBG) program and by Ordinance No. 34880-061900 appropriated funds
therefore; and
WHEREAS, the Grantee has been authorized to provide Twenty-six thousand one
hundred fifty-five and no/lO0 dollars ($26,1 55.00) in Community Development
Block Grant funds toward the Resource Mothers program as part of its Community
Development Block Grant program.
The parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
The Subgrantee will assist approximately 110 pregnant and parenting
teenagers, of which at least 51% will be from Iow to moderate income
households with entry into prenatal care, education, parenting skills,
transportation and crisis intervention services.
TIME OF PERFORMANCE:
This agreement shall be for the period of July 1, 2000 through June 30,
2001.
3. BUDGET:
Total program cost for the City of Roanoke Health Department Resource
Mothers program is approximately $120,000.00. The total CDBG portion of
their budget for this program will be Twenty-six thousand one hundred fifty-
five and no/lO0 dollars ($26.155.00). The Roanoke City Health Department
also provides in-kind services ($14,583.00) and receives additional grants
from Maternal Child Health ($59,000.00) and Teen Pregnancy Prevention
Grant ($7,762.00) towards the Resource Mothers program. CDBG funding
will be used as follows:
Resource Mothers' staff salaries and fringes
$26,155.00
PROPOSED PAYMENT SCHEDULE AND PROCEDURE-~:
This will be a cost reimbursement contract. Requests for payment,
accompanied by an invoice and documentation of salaries and fringes, from
the Health Department, will be submitted to the Office of Grants Compliance.
Payment will be made to the Subgrantee within ten (10) days from date of
receipt, subject to approval of the Grantee. Approval of each reimbursement
request will be subject to CDBG eligibility and timely receipt of the monthly
reports as detailed in Paragraph 9. The Grantee reserves the right to refuse
payment to the Subgrantee in the event that the Subgrantee submits a
reimbursement request sixty (60) calendar days after the contract expiration
date.
5. SECTION 504:
The Subgrantee agrees to comply with any federal regulation issued pursuant
to compliance with the Section 504 of the Rehabilitation Act of 1973, as
amended which prohibits discrimination against the disabled in any federal
assisted program.
COMPLIANCE WITH FEDERAL REGULATIONR:
The Subgrantee agrees to abide by the HUD conditions for CDBG programs,
regulations set forth in Attachment A, and all other applicable federal
regulations relating to specific programs performed hereunder.
UNIFORM ADMINISTRATIVE REQUIREMENTS:
The Subgrantee shall comply with the requirements and standards of OMB
Circular No. A-87, "Principles for Determining Costs applicable to Grants and
Contracts with State, Local and Federally recognized Indian Tribal
Governments" and with all applicable sections of 24 CFR Part 85, "Uniform
Administrative Requirements for Grants and cooperative Agreements to State
and Local Governments.
PROGRAM INCOME:
"Program Income" means gross income received by the Grantee or
Subgrantee directly generated from the use of CDBG funds. Program Income
from any and all sources shall be submitted to the City within five (5) days of
-2- c:~nyfiles\wpdocs\contract\resource. O0
its receipt by the Subgrantee.
activity.
RECORDS AND REPORTS:
No program income is expected from this
10.
The Subgrantee shall maintain full and accurate records with respect to all
matters covered under this Agreement. All records pertaining to this
Agreement and the services performed pursuant to it, shall be retained for a
period of four (4) years after the expiration date of this Agreement or its
Amendments. Appropriate City and/or HUD personnel shall have free access
to those records during the agreement duration and the following four-year
time period.
The Subgrantee shall submit monthly reports to the Office of Grants
Compliance. Such reports shall consist of a beneficiaries report and a
narrative of accomplishments to date. Reports shall include number of teens
who returned to school, number of teens involved with protective services,
and the birth weight of each child born. Additionally, the report shall include
the number of teens who are from Iow/moderate income households. The
reports are due no later than the 1 5th of the following month.
CLIENT DATA:
11.
The Subgrantee shall maintain client data demonstrating client eligibility for
services provided. Such data shall include, but not be limited to, client name,
address, income level or other basis for determining eligibility, and description
of service provided. Such information shall be made available to project
manager, grantee monitors or their designees for review upon request.
Specific names of clients are not required to be submitted on the monthly
reports to the Grantee.
CONFLICT OF INTEREST:
No employee, agent, consultant, officer or appointed official of the
Subgrantee, who is in a position to participate in a decision-making process
or gain inside information with regard to any CDBG activity, may obtain a
personal or financial interest in any contract, subcontract or agreement with
respect thereto, or in the proceeds thereunder, either for themselves, their
family, or business associates, during their tenure or for one (1) year
thereafter.
12.
SUSPENSION AND TERMINATION:
Suspension or termination of this Agreement may occur if the Subgrantee
materially fails to comply with any term of this award, and the award may be
-3- c:~nyfiles\wpdocs\contract~resource. O0
13.
14.
15.
terminated for convenience by the Grantee or Subgrantee upon written
notification to the awarding agency (HUD), setting forth the reasons for such
termination, the effective date, and in the case of partial termination, the
portion to be terminated. No payment will be made for expenses incurred
after Subgrantee's receipt of notice of termination, except those expenses
incurred prior to the date of notice that are necessary to curtailment of
operations under this Agreement.
Community Development Block Grant funding to be made available by the
City of Roanoke under this Agreement is contingent upon necessary
appropriations by the U.S. Congress. In the event that sufficient funds are
not appropriated, at the sole discretion of the City of Roanoke, this
Agreement may be terminated in whole or in part.
REVERSION OF ASSETS:
Upon expiration of this Agreement, or amendments thereto, the Subgrantee
shall transfer to the Grantee any CDBG funds or program income on hand at
the time of expiration and any accounts receivable attributable to the use of
CDBG funds.
ANTI-LOBBYING:
To the best of the Subgrantee's knowledge and belief, no federal
appropriated funds have been paid or will be paid, by or on behalf of it, to
any persons for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an office or employee of Congress, or
an employee of a Member of congress in connections with the awarding of
any Federal contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement. If any funds other than
Federal funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this agreement, the Subgrantee will complete
and submit Standard Form-LLL, "Disclosure Form to Report Lobbying, "in
accordance with its instructions.
THIRD-PARTY CONTRACT-~:
The Grantee shall not be obligated or liable hereunder to any party other than
the Subgrantee.
-4- c:\myfiles\wpdocs\contract~resource. O0
16.
ENTIRE AGREEMENT:
This Agreement, including all of its Exhibits, represents the entire agreement
between the parties and this Agreement shall not be modified, amended,
altered or changed, except by written agreement executed by the parties.
1 7. GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day
and year hereinabove written:
ATTEST:
CITY OF ROANOKE
By By
Mary F. Parker, City Clerk
City Manager
WITNESS
SUBGRANTEE
By By
District Health Director
Roanoke City Health Department
FOR THE SUBGRANTEE
Director, Office of Purchasing and
General Services
Virginia Department of Health
-5- c:\myfiles\wpdocs\contract~'esource. O0
APPROVED AS TO CDBG ELIGIBILITY
APPROPRIATION AND FUNDS REQUIRED
FOR THIS AGREEMENT CERTIFIED:
Office of Grants Compliance
APPROVED AS TO FORM
Director of Finance
Date:
Account No.: 035-G01-0138-5222 - $26,155.00
APPROVED AS TO EXECUTION
Assistant City Attorney
Assistant City Attorney
-6- c:\myfiles\wpdocs\contract~resource. O0
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #60-392
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34940-071700 amending and reordaining certain
sections of the 2000-01 Capital Projects Fund Appropriations, providing for appropriation
of$110,070.00 and $90,702.00, in connection with construction of the Railside Linear Walk
Project. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc: Darlene L. Burcham, City Manager
C:Uv[yFile~\j uly 17c. orr.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34940-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Parks, Recreation and Cultural
Railside Linear Walk- Phase II (1-2) .............................
Railside Linear Walk - Phase IV (3) ..............................
$ 4,609~512
1,721,413
297,366
Capital Improvement Reserve $12,099,426
Public Improvement Bond Series 1996 (4) ........................ 447,860
Fund Balance
Reserved Fund Balance - Unappropriated (5) ...................... $19,775,409
1 ) Appropriated from
General Revenue
2) Appropriated from
1996 Bond Funds
3) Appropriated from
General Revenue
4) Parks
5) Fund Balance
(008-052-9717-9003)
(008-052-9717-9088)
( 008-052-9730-9003 )
(008-052-9701-9180)
(008-3329)
$ 85,070
90,702
25,000
(90,702)
(110,070)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
July 17, 2000
'00 dUI_13 A9:36
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Appropriation of Funds for Railside Linear Walk Project
Background'
The Railside Linear Walk Project, along Norfolk Avenue, is currently under construction
and is being built in phases. Phase I has been completed, Phase II (also known as lB) and
Phase III have been substantially completed, Phase IV is under construction, and Phase
V will begin once the city has acquired the necessary rights-of-way.
Considerations:
The original site plans by Hayes, Seay, Mattern & Mat-tern, Inc. showed the specialized
street lights to be included in the construction of the project, which would require Roanoke
to maintain the street lights. Since Roanoke relies on AEP to provide and maintain street
lights, it would be difficult and expensive for the City to store specialized light fixtures for
repairs. It was decided to allow AEP to provide, install and maintain the street lights for the
Railside Linear Walk Project. The cost incurred for Railside Phase III street lights is
$125,772 and AEP's projected estimate for Phase IV is $25,000.
Roanoke is presently in the process of acquiring rights-of-way from two remaining property
owners along Warehouse Row. It is anticipated that additional legal fees and related
acquisition expenses for the project will be $50,000.
Funding is available from 1996 bond proceeds and the sale of the Juvenile Detention
Center to the Roanoke Valley Juvenile Detention Commission which occurred in FY99.
Funds can be appropriated from Capital Projects Fund fund balance account number 008-
3329 and 008-052-9701-9180 to the Railside Linear Walk account.
Recommended Action:
Appropriate $110,070 from Capital Projects Fund account number 008-3329, and $90,702
from General Obligation Bond Series 1996 account number 008-052-9701-9180, for a total
of $200,772, to the following Railside Linear Walk accounts:
Appropriation of Funds for Railside Linear Walk Project
July 17, 2000
Page 2
Account
008-052-9717-9254
008-052-9730-9254
008-052-9717-9050
Street Lights Phase III
Street Lights Phase IV
Legal Fees and Related Acquisition Expenses
Total to Appropriate to Railside
Amount
$125,772
25,000
50,000
$200,772
DLB/CDA/bls
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Respectfully submitted,
City Manager
# 00-152
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #60-217
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34941-071700 amending and reordaining certain
sections of the 2000-01 Capital Projects Fund Appropriations, providing for transfer of
$140,000.00, in connection with reserving funds for financing designated capital projects.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for, Operations
Robert K. Bengtson, Director, Department of Public Works
C:'4VlyFil~\j uly 17corr.wlxl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA '
The 17th day of July, 2000.
No. 34941-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same.
are hereby, amended and reordained to read as follows, in part:
ADoropdations
Streets and Bridges $
Pedestrian Bridge and Atrium (1) ................................
10~' Street Widening (2) .......................................
Wonju Street Extension (3) ....................................
26,462,594
59,000
189,300
10,000
1 ) Appropriated from
General Revenue
2) Appropriated from
General Revenue
3) Appropriated from
General Revenue
(008-530-9673-9003)
( 008-052-9597-9003 )
(008-530-9599-9003)
$ 59,000
71,000
10,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda ReI~UL tl /~,tl :28
July 17, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Transfer to Capital Projects Fund
Background:
The Transfer to Capital Projects Fund account in the General Fund (FY 2000 -2001)
includes $310,000 budgeted for "Transportation Projects", $140,000 of which needs to be
appropriated in accounts in the Capital Projects Fund. This needs to be done to properly
reserve these funds for the capital projects they were intended to finance. This will provide
projects related to transportation a total of $140,000 to supplement funding from the past
two (2) bond referendums.
Considerations:
Projects in need of funding are specifically identified as follows:
Final payment to the Virginia Department of Transportation (VDOT) for City's share
of Pedestrian Bridge (Market Square Walkway) project: $59,000 to an account to
be identified by the Director of Finance.
Funding needed for payment to VDOT for City's share of anticipated preliminary
engineering costs for the 10th Street Project: $71,000 to the 10th Street Account
No. 008-052-9597-9003.
Funding needed for payment to VDOT for anticipated preliminary engineering costs
related to the proposed extension of Wonju Street: $10,000 to a new account to be
identified by the Director of Finance.
Regular Agenda Report #00-155
July 17, 2000
Recommended Action:
City Council appropriate $140,000 from the Transfer to Capital Projects Fund into the
accounts listed in this report.
Respectfully submitted,
City Manager
C~
City Clerk
City Attorney
Director of Finance
Director of Public Works
#00-155
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #60-192
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 34942-071700 amending and reordaining certain
sections of the 2000-01 Civic Center Fund Appropriations, providing for appropriation of
$390,800.00, in connection with catering services operation at the Roanoke Civic Center,
and approval of three additional positions to operate the in-house catedng services
program. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
James D. Ritchie, Sr., Deputy City Manager
James M. Evans, Director, Department of Civic Facilities
Kenneth S. Cronin, Director, Department of Human Resources
C:LMyFile~JulY 17corr.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34942-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Civic
Center Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Civic Center Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Capital Outlay $
Civic Center - Capital Outlay (1) ...............................
Operating $
Civic Center - Concessions (2-19) ..............................
1,627,348
1,335,879
3,616,590
988,987
Revenue
Operating
Catering Commissions (20) ...................................
1) Other Equipment (005-550-2108-9015) $ 43,590
2) Regular Employee Salaries (005-550-2109-1002) 113,693
3) Temporary Employee
Wages (005-550-2109-1004) 35,000
4) City Retirement (005-550-2109-1105) 13,126
5) ICMA Match (005-550-2109-1116) 1,200
6) FICA (005-550-2109-1120) 14,849
7) Medical Insurance (005-550-2109-1125) 9,180
8) Dental Insurance (005-550-2109-1126) 926
9) Life Insurance (005-550-2109-1130) 1,273
10) Disability Insurance (005-550-2109-1131) 458
11 ) Administrative Supplies (005-550-2109-2030) - 500
12) Training and Development (005-550-2109-2044) 2,000
$ 3,094,550
428,300
13) Maintenance of Equipment
14) Maintenance of Building
15) Wearing Apparel
16) Printing
17) Sales Tax Remitted
to Commonwealth
18) Miscellaneous
19) Cost of Goods Sold
20) Catering Commissions
(005-550-2109-2048)
(005-550-2109-2050)
(005-550-2109-2064)
(005-550-2109-2075)
(005-550-2109-2079)
(005-550-2109-2170)
(005-550-2109-3016)
(005-110-1231-0949)
$ 5,000
2,000
500
1,000
31,505
1,000
114,000
390,800
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
AT'rEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
July 17, 2000
'00 JUL13 A9:36
Honorable Mayor Ralph Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Budget Amendment to Include Catering in Civic Center
Budget
Background:
At its June 5, 2000 meeting, City Council approved an Amendment terminating the
contract for catering management services at the Roanoke Civic Center. The
Department of Civic Facilities will now be running the Catering Services as a part of
the overall food service program. Revenues and expenses for catering need to be
included in the operating budget to as a part of the Concession Budget, which will
be called Food & Beverage Services. Additional revenues from Catering Services
will more than offset expenses, with net revenues designated for Civic Center
Capital Improvements. Additional positions needed to operate Catering Services
in-house include an Executive Chef and an Account Clerk.
Recommended Action:
Appropriate the following revenues and expenses in the Civic Center Fund for the
Catering Services operation, and authorize the addition of two positions in the Civic
Center Fund.
Expenditures
005-550-2109-3016
Inventory purchases
$ 114,000
005-550-2109-1002
005-550-2109-1004
005-550-2109-1105
005-550-2109-1116
005-550-2109-1120
005-550-2109-1125
005-550-2109-1126
005-550-2109-1130
005-550-2109-1131
Personal Services
Regular employee salaries $ 113,693
Temporary employee wages 35,000
City retirement 13,126
ICMA match 1,200
FICA 14,849
Medical insurance 9,180
Dental insurance 926
Life insurance 1,273
Disability insurance 458
$ 189,705
005-550-2109-2030
005-550-2109-2044
005-550-2109-2048
005-550-2109-2050
005-550-2109-2064
005-550-2109-2075
005-550-2109-2079
005-550-2109-2170
Operating Expenditures
Administrative Supplies
Training & Development
Maintenance of Equipment
Maintenance of Building
Wearing Apparel
Printing
Sales Taxes
Miscellaneous
500
2,000
5,000
2,000
500
1,000
31,505
1,000
$ 43,505
005-550-2108-9015
Capital Outlay
Other Equipment
$ 43,590
Revenue
005-110-1234-0949
Catering Revenue
$ 390,800
C~
City Clerk
City Attorney
Director of Finance
Director of Civic Facilities
City Manager
#00-355
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #60-188
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34944-071700 authorizing the City Manager to enter
into a two-year contract with the Commonwealth of Virginia, Department of Emergency
Management, to participate in a Regional Hazardous Materials Response Team. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
James Grigsby, Chief, Department of Fire/EMS
Winston V. Simmons, Deputy Chief, Department of Fire/EMS
C:h~yFile~\july 1 ?corr. wlxl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34944-071700.
A RESOLUTION AUTHORIZING the City Manager to emer into a two-year comract with
the Commonwealth of Virginia, Department of Emergency Management, to participate in a Regional
Hazardous Materials Response Team.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager and the City
Clerk are hereby authorized, on behalf of the City, to execute and attest, respectively, a two-year
contract commencing July 1, 2000 with the Commonwealth of Virginia, Department of Emergency
Management, to participate in a Regional Hazardous Materials Response Team, said contract to'be
in such form as is approved by the City Attorney, as is more particularly set forth in the report of the
City Manager, dated July 17, 2000.
ATTEST:
City Clerk
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #60-188
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
~.am attaching copy of Ordinance No. 34943-071700 amending and reordaining certain
sections of the 2000-01 Grant Fund Appropriations, providing for appropriation of
$15,000.00, in connection with a two-year contract with the Commonwealth of Virginia,
Department of Emergency Management, to participate in a Regional Hazardous Materials
Response Team. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
James Grigsby, Chief, Department of Fire/EMS
Winston V. Simmons, Deputy Chief, Department of Fire/EMS
C :~VlyFilm\j uly 17co~r.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34943-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund AppropriatiOns, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
ADoropHations
Public Safety
Hazardous Materials Response Team FY01 (1-2) ................
Revenues
$ 2,021,340
15,000
Public Safety
Hazardous Materials Response Team FY01 (3) ..................
1) Expendable Equipment
2) Training and Development
3) State Grant Receipts
(035-520-3223-2035)
(035-520-3223-2044)
(035-520-3223-3233)
11,300
3,700
15,000
$ 2,021,340
15,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
'00 JUL13 P1:33
July 17, 2000
Honorable Ralph K. Smith, Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Regional Hazardous Materials Response Team Agreement
Background:
Roanoke Valley has been identified by the Virginia Department of Emergency Management
(VDEM) as a high risk area for hazardous materials incidents due to the city's proximity to
major highway, rail and air transport systems. Since July 1, 1986 the city has been under
contract with the Virginia Department of Emergency Management to respond to Level III
haz mat incidents in a regional concept involving firefighter/emts from the cities of Roanoke
and Salem. This regional team responds to hazardous materials incidents within a
designated region of the state, including the city of Roanoke, at the request of VDEM which
reimburses the city for actual costs incurred for responding to these incidents.
Roanoke benefits in several ways from this contract. The city receives reimbursement for
training, team member physical examinations and purchase of related equipment. Without
this state contract, the city would still have a need for a hazardous materials response
team but without the corresponding benefit of being a reimbursed regional provider.
Considerations:
The present VDEM hazardous materials team contract expired June 30, 2000. VDEM
agreed to leave the 1998/2000 agreement in effect until City Council authorizes contract
renewal for the two-year period beginning July 1, 2000 through June 30, 2002.
Recommended Action:
The recommendation is that City Council concur with renewal of the two-year VDEM
hazardous materials team contract for the period July 1, 2000 until June 30, 2002, and
appropriate funding of $15,000.
Regional Hazardous Materials Response Team Agreement
July 17, 2000
Page 2
Appropriate the VDEM contract funding of$15,000 as follows: $11,300 to OtherEquipment
and $3,700 to Training and Development under the Hazardous Materials Response Team
Grant (Account Numbers 035-520-3223-2035 and 035-520-3223-2044) and establish a
revenue estimate of $15,000.
Approval of this two-year VDEM Level III response contract will insure that the current
response to hazardous materials incidents in the Roanoke Valley will continue at the
present level to which citizens of Roanoke are accustomed.
City Manager
DLB/VVVS/bss
C~
City Clerk
City Attorney
Director of Finance
Fire-Ems Deputy Chief Winston Simmons
# 00-356
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #5-60-236
Sandra H. Eakjn
Deputy City Clerk
James D. Grisso
Director of Finance
Ro.anoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34945-071700 amending and reordaining certain
sections of the 2000-01 Grant Fund Appropriations, providing for appropriation of
$4,202.00, in connection with Local Law Enforcement Grant funds to support increased
police bicycle patrol. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief, Department of Police
C:~MyFiI~j uly 17 corr.wlxl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34945-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Public Safety $
Local Law Enforcement Block Grant (1-2) .......................
Revenues
Public Safety $
Local Law Enforcement Block Grant (3) .........................
1) Overtime (035-050-3313-1003) $ 3,903
2) FICA (035-050-3313-1120) 299
3) Interest (035-035-1234-7284) 4,202
2,025,542
63,440
2,025,542
163,440
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
'00 JUL12 P2:35
July 17, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Law Enforcement Grant Interest Appropriation
Background:
For several years, the City has received a Federal Local Law Enforcement Block Grant
(LLEBG). The grant has been used to support increased police bicycle patrol. One of
the grant requirements is that grant funds be placed into an interest-bearing account.
For the 1998-2000 LLEBG, interest earnings total $5,702 and exceed the budgeted
amount of $1,500. Council authority is needed to appropriate the excess interest
earnings.
Recommended Action:
Recommendation is that City Council increase Revenue and Expenditure account
# 035-035-1234-7284 by $4,202 and appropriate the funds into:
Account 035-050-3313-1003
Account 035-050-3313-1120
$3,903 (Police Overtime)
299 (FICA)
$4,2O2
CC:
Respectfully submitted,
City Manager
City Clerk
City Attorney
Assistant City Manager for Community Development
Chief A. L. Gaskins, Police
00-426
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #5-373
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34946-071700 authorizing the City Manager to enter
into a lease agreement with Blue Eagle Partnership for the lease of 2,500 square feet of
office space within the Civic Mall, located at 1502 Williamson Road, N. W., for use by the
Roanoke City Police Department as a Community Odented Police (COPE) Facility. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Delores Phillips, Secretary, Williamson Road Area Business Association, 3312
Williamson Road, N. W., Roanoke, Virginia 24012
Calvin Powers, Manager/General Partner, Blue Eagle Partnership, Inc., P. O. Box
20487, Roanoke, Virginia 24022
George C. Snead, Jr., Assistant City Manager for Community Development
James D. Grisso, Director of Finance
A. L. Gaskins, Chief, Department of Police
C:~,[yFilea~j uly 17c.~..wlxl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of July, 2000.
No. 34966-071700.
AN ORDINANCE authorizing the City Manager to enter into an agreement with Blue Eagle
Partnership for the leasing of office space within the Civic Mall located at 1502 Williamson Road,
N.W., for use by the Roanoke City Police Department, upon certain terms and conditions; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to execute and attest, respectively,
in form approved by the City Attorney, an appropriate lease agreement with Blue Eagle Partnership
for the lease of 2,500 square feet of space within the Civic Mall located at 1502 Williamson Road,
N.W., for use by the Roanoke City Police as a Community Oriented Police (COPE) Facility; said
lease shall be for an initial term from August 1,2000, until July 31, 2003, with an option to renew
for an additional two (2) year term, for an annual rental fee of $1.00; said lease shall be upon the
terms and conditions as more particularly described in the report to this Council July 17, 2000.
2. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\ORD-GEN~O-DLC-LEAS E-BlueEa~Ie-COPE-7-17-00
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 19, 2000
File #5-373
Delores Phillips, Secretary
Williamson Road Area Business Association
3312 Williamson Road, N. W.
Roanoke, Virginia 24012
Dear Ms. Phillips:
I am enclosing copy of Resolution No. 34947-071700 accepting and expressing
appreciation for the monetary pledge, in the amount of $9,000.00, from the Williamson
Road Area Business Association, to assist the Roanoke City Police Department in
defraying the cost of renovations to an office that the Police Department will lease from
Blue Eagle Partnership for use by its COPE unit. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, July 17, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for your generous
pledge of funds.
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Calvin Powers, Manager/General Partner, Blue Eagle Partnership, Inc., P. O. Box
20487, Roanoke, Virginia 24022
George C. Snead, Jr., Assistant City Manager for Community Development
James D. Grisso, Director of Finance
A. L. Gaskins, Chief, Department of Police
C:'xMy Filga\j uly 17c, orr, vqxt
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of July, 2000.
No. 34947-071700.
A RESOLUTION accepting and expressing appreciation for the monetary pledge from the
Williamson Road Business Association.
WHEREAS, the Williamson Road Business Association has pledged $9,000.00 to assist the
Roanoke City Police Department in defraying the cost of renovations to an office the Police
Department will lease from Blue Eagle partnership for use by its COPE unit.
" THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council accepts and expresses its appreciation for the pledge of $9,000.00 to. the
Roanoke City Police Department from the Williamson Road Business Association.
2. The City Clerk is directed to forward an attested copy of this resolution to the
Williamson Road Business Association.
ATTEST:
City Clerk.
H:',.R.F,~I.- D~- WRBA( DLC)- 7-17-00
Roanoke City Council
Rena~t
Regular
Agenda
July 17, 2000
Honorable Ralph K. Smith, Mayor and Members of City Council
Roanoke, VA
Dear Mayor and Members of Council:
Subject: Office Lease for Community Oriented Police Facility, 1502
Williamson Road
Background:
A building located at Civic Mall, 1502 Williamson Road has been offered for lease
(attachment) by Blue Eagle Partnership for an annual rental fee of ONE DOLLAR ($1.00)
to the city. The building fronts Williamson Road and is at the intersecting point of three
police districts. The 2,500 square foot leased premises will be operated by the Roanoke
Police Department for use as a Community Oriented Police (COPE) facility, and will
provide office space for conducting routine police administrative and field operations as
well as provide space for the relocation of some detectives.
The term of this lease shall be three (3) years, commencing on August 1,2000, orthe date
that the premises is ready for occupancy, whichever is sooner, and shall expire on July 1,
2003. The Lessee (City of Roanoke) shall have the option to renew the term of the lease
on the same terms and conditions for an additional two (2) years upon the expiration of the
original term of the lease. Funds in the amount of $16,063 have been designated within
the present Police Department budget for renovation and furnishing of this space, which
will include office space and an assembly room which can be utilized for community and
citizen group meetings. The Williamson Road Business Association has pledged $9,000
to assist the Police Department in defraying the cost of renovation. First year operating
expenses have also been designated within the Police Department's FY2000-01 budget.
The premises is located in a highly visible location which is readily accessible to both police
and citizens, with ample free parking. There will be a constant flow of both uniformed and
plainclothes personnel in and out of the building. It is anticipated that there will be a
reduction in the fear of criminal activity in the Williamson road area. The increased police
visibility should enhance the potential for new businesses to locate in the vacant retail
space along the Williamson Road corridor.
Recommended Action:
Authorize the City Manager and the City Clerk to execute, in form approved by the City
Attorney, the office lease with Blue Eagle Partnership and to accept the gift of $9,000 from
the Williamson Road Business Association.
R~,.~ pe~ctfully submitted,
City Manager
Attachment: Office Lease
C:
Mary Parker, City Clerk
William Hackworth, City Attorney
James Grisso, Finance Director
George Snead, Assistant City Manager
A. L. Gaskins, Police Chief
#00-429
LEASE OF OFFICE SPACE
THIS LEASE AGREEMENT, made this day of
,2000, by and
between BLUE EAGLE PARTNERSHIP, a Virginia General Parmership, Lessor, and the
CITY OF ROANOKE, a Virginia municipal corporation, Lessee.
WITNESSETH:
IN CONSIDERATION of the mutual agreements set forth below, the parties mutually
agree as follows:
1. DESCRIPTION OF PREMISES
(a) Lessor, in consideration of the rents and covenants to be paid by Lessee, does
hereby lease to Lessee, the following described premises located at Civic Mall, 1502
Williamson Road, $eefioa---~;Roanoke, Virginia 24012 and designated as part of Roanoke
Tax Map No. d~t~q and containing 2500 sq.fc as shown on the floor plan attached hereto
as Exhibit A (the "Premises").
(b) The Premises does not include the general parking area surrounding the
Premises. Lessee and patrons of the Premises shall have use of the general parking area
located at Civic Mall. Lessor hereby acknowledges and agrees that the upkeep and
maintenance of said parking area remains the obligation of Lessor, and Lessee shall have no
responsibility for the upkeep and maintenance of the parking area other than to cooperate in
keeping said parking area in a clean and safe condition.
2. TERM
The term of this Lease shall be three (3) years, commencing at 12:01 a.m., on the
/~P' day of ~ , 2000, or the date that the Premises is ready for occupancy
(~C~ommencement Date ) whichever is sooner, and shall expire at ta.~ o'clock p.m. on
~ -~L,-~.~. The Premises shall be deemed ready for occupancy, and the lease term shall
commence at 12:01 a.m. on the day following on the earliest date on which all of the
following conditions have been met:
(a)
A final certificate of occupancy covering the Premises has been
issued by the Department of Buildings of the City of Roanoke,
permitting the occupancy thereof for the purposes provided
herein.
(b)
(c)
Lessor's work, attached as Exhibit B and all of Lessee's work,
attached as Exhibit C, have been substantially completed, and it
shall be deemed so completed notwithstanding the fact that
minor or inconsequential mechanical adjustments or decoration
remains to be performed, the noncompletion of which does not
materially interfere with Lessee's normal use and occupancy of
the Premises. Lessee shall, in its reasonable discretion,
determine if the required work has been substantially completed
and shall so advise Lessor in writing.
All means of access and all facilities necessary to Lessee's
occupancy of the Premises, including restrooms, heating,
ventilating, air conditioning, water, lighting and electrical power
facilities, have been properly installed and substantially
completed, and are in reasonably good operating order and
available to the Lessee.
3. RENT
During the original and any subsequent term of this lease, Lessee agrees to pay Lessor
an annual rental of ONE DOLLAR ($1.00) to be paid ~u~. ! of each calendar
year.
/
4. OPTION TO RENEW
Lessee shall have the option to renew the term of this lease on the same terms and
conditions for an additional two (2) years upon the expiration of the original term of this
lease by exercising this right in writing to Lessor three (3) months prior to the expiration of
the original term of the Lease Agreement.
5. USE AND POSSESSION OF LEASED PREMISES
The Premises shall be operated by the Roanoke City Police Department for use as a
Community Oriented Police Facility/(COPE unit) and in strict accordance with all applicable
laws and regulations of governmental authorities. Lessee shall not use the Premises for any
other purpose without the prior written consent of the Lessor. Lessee shall not use the
Premises for any unlawful or offensive business purpose or so as to constitute a nuisance. '
2
6. REPAIRS AND IMPROVEMENTS
(a) Prior to the Commencement Date, Lessor will complete renovations of the
Building according to the specifications and designs for finishing and improving the
Premises, which are attached hereto as Exhibit B. Lessee shall keep and maintain the
Premises in good repair and condition, keeping in good working order the heating and air
conditioning systems, electrical wiring, toilets, water pipes, water, gas and electrical
fixtures; Lessee will replace all locks, trimmings, glass and plate glass that are broken during
the lease period regardless of the manner in which the same may have been broken and all
water pipes and plumbing that may burst. If there are any elevators, escalators lifts,
machinery or appliances (hereafter called "equipment") on the Premises, Lessee shall care
for and maintain, and repair same.
(b) Lessor hereby permits and agrees, at the Lessee's option, to Lessee's making
certain alterations and repairs in order to make the Premises operable for its stated purpose
under paragraph five above. A breakdown of said alterations and repairs is attached to this
Lease Agreement as Exhibit C. Lessee shall not make any further alterations to the Premises
without obtaining Lessor's prior written consent, which consent shall not be unreasonably
withheld, but any and all alterations, additions or other improvements made by Lessee, with
or without the consent of Lessor, regardless of how attached (except moveable trade
fixtures), shall immediately become and remain the property of Lessor, without
compensation therefore to Lessee, provided Lessor shall have the right to require that Lessee,
prior to the termination of this Lease, or within a reasonable time thereafter, remove any or
all such alterations, additions, improvements and restore the Premises to their original
condition with normal wear and tear excepted.
7. SUBLEASING & ASSIGNMENT
Lessee may not assign its right under this Lease or sublet the whole or any part of the
Premises, without the prior written consent of the Lessor, such consent will not be
unreasonably withheld. Regardless of Lessor's consent, no subletting or assignment shall
release Lessee or alter the primary liability of Lessee to pay the rent and to perform all other
obligations to be performed by Lessee hereunder.
8. UTILITIES
Lessee shall promptly pay all fuel, gas, electricity, telephone and other utility bills,
as same may become due, it being understood that Lessee shall promptly make all required
deposits for meters and utility services. Charges for the foregoing shall commence on the
date Lessee takes possession or the commencement of the original term of this lease.
9. INDEMNITY
Lessor agrees to indemnify and hold harmless the Lessee from and against any and
all suits, actions, loss, damage, liability and expense occasioned by or resulting from any
default hereunder or any negligent act on its part, its agents, employees or invitees. Lessee
and its agents shall not be liable for any injury to persons or loss or damage to property
resulting from any cause other than the negligence of Lessee, its agents and employees.
10. INSURANCE
Lessee shall at all times during the term of this Lease or any renewal thereof carry
with an approved insurance carrier licensed to operate in this State, public liability insurance,
naming Lessor as co-insureds, with limits of liability of not less than $1,000,000.00 with
respect to personal injury and $500,000.00 with respect to property damage. In lieu of the
insurance required by this provision, Lessor reserves the right to review and approve any
proposed self insurance program, in order to confirm that Lessor is adequately protected,
which approval shall not be unreasonably withheld. Certificates of such insurance or
evidence of self-insurance shall be furnished to Lessor upon request. Lessor currently has
and agrees to maintain during the term of this Lease Fire and Extended Insurance coverage
on the building containing the Premises with insurance company licensed to do business in
Virginia in at least the amount of the replacement value of said building. Lessee shall notify
Lessor promptly of any accident or loss in the Premises or in the building of which the
Premises form a part or of any defects therein or in the equipment and fixtures thereof which
Lessee has knowledge.
11. MUTUAL WAIVER OF SUBROGATION
Lessee and Lessor hereby release each other, to the extent of their respective insurance
coverage, from any and all liability for any loss or damage caused by fire or any of the
extended coverage casualties or any other casualty insured against, even if such fire or other
casualty shall be brought about by the fault or negligence of the other party or its agents,
provided, however, this release shall be in force and effect only with respect to loss or
damage occurring during such time as such parties' respective insurance policies covering
such loss or damage shall contain a clause to the effect that this release shall not affect said
policies or the right of such party to recover thereunder. Each party agrees that its fire and
other casualty insurance policies will include such a clause.
4
12. DAMAGE TO PREMISES
If the Premises shall be damaged by fire, the elements, unavoidable accident or other
casualty, but are not thereby rendered untenantable in whole or in part, Lessor shall promptly
at its own expense cause such damage to be repaired. If by reason of such occurrence the
Premises shall be rendered untenantable only in part, Lessor shall promptly at its own
expense cause the damage to be repaired. If by reasons of such occurrence the Premises shall
be rendered wholly untenantable, Lessor shall promptly at its own expense cause such
damage to be repaired, unless within sixty (60) days aiter said occurrence Lessor shall give
Lessee written notice that it has elected not to reconstruct the destroyed Premises, in which
event this Lease and the tenancy hereby created shall cease as of the date of said occurrence.
Lessor shall not be required to repair or replace any property which the Lessee may be
entitled to remove from the Premises. No damages, compensation or claims shall be payable
by Lessor for inconvenience, loss of business or annoyance arising from any repair or
restoration of the Premises or of the building of which the Premises form a part.
13. COMPLIANCE
The Lessee hereby covenants and agrees to comply with all the rules and regulations
of the Board of Fire Underwriters, Officers or Boards of the City, County or State having
jurisdiction over the Premises, and with all ordinances and regulations of governmental
authorities wherein the Premises are located.
14. SIGNS
Lessee shall not, without the prior written consent of Lessor, which consent will not
be unreasonably withheld, with respect to interior or exterior signs, place any signs or
advertising matter or material on the exterior or interior of the building. Should Lessor
approve any sign, Lessee hereby agrees to remove any signage at the termination of this
Lease, and repair any damage caused by the removal of this signage.
15. QUIET ENJOYMENT & COVENANT OF TITLE
Lessor covenants, warrants and represents that it has full right and power to execute
this Lease and to grant the estate demised herein, and that Lessee upon payment of the rents
herein reserved, and performing the terms, conditions and covenants herein contained, shall
peacefully and quietly have, hold, and enjoy the Premises during the full term of this Lease,
and any extension thereof.
1 ~. CARE OF PREMISES
The Lessee agrees to take good care of the Premises, fixtures, and appurtenances and
suffer no waste or injury thereto, and that it will pay for all repairs to the Premises, fixtures
and appurtenances necessitated by the fault of Lessee, its employees, agents, customers or
guests. At the end of the term Lessee will surrender the Premises in as good condition as
Lessee obtained the same at the commencement of the term, reasonable wear and tear
excepted.
17. INSPECTION OF PREMISES
The Lessor or Lessor's agent shall have free access during normal business hours to
the Premises for the purpose of inspection and for the maintenance and making of repairs.
To maintain the security of the Premises and to protect confidential matters, Lessor
acknowledges that Lessee may accompany Lessor or Lessor's agent during such an
inspection, and because of the aforementioned reasons, certain areas of the Premises may not
be shown. Lessor shall have the right to show space to prospective tenants during the last
three months of the original term, or any extensions or renewals thereof subject to the
restrictions above. Lessor shall have the right to place "For Rent" or "For Sale" signs in
conspicuous places on the Premises and to otherwise advertise the Premises for rent and/or
for sale, in addition to the right to carry out inspections as set forth herein.
18. SUBORDINATION
This Lease is subject and subordinate to all security liens, mortgages and deeds of
trust which may now or hereafter affect the Premises or the building in which the Premises
is situated, or the real property upon which said building is located, and to all renewals,
modifications, consolidations, replacements and extensions thereof. The Lessee shall
execute promptly any certificate or other form of instrument in confirmation of such
subordination that Lessor may request. So long as the Lessee hereunder shall pay the rent
reserved and comply with, abide by and discharge the terms, condition, covenants and
obligations on its part, to be kept and performed herein and shall attorn to any successor in
title, notwithstanding the foregoing, the peaceable possession of the Lessee in and to the
Premises for the term of this Lease, shall not be disturbed, in the event of the foreclosure any
such mortgage or deed of trust, by the purchaser at such foreclosure sale or such purchaser's
successor in title.
19. CONDEMNATION
If the whole or any part of the Premises or all means of access thereto shall be
condemned or sold under threat ofcondenmation, this Lease shall terminate and Lessee shall
have no claim against Lessor or to any portion of the award in condemnation for the value
of any unexpired term of this Lease, except for any of Lessee's property taken (other than
Lessee's leasehold interest in the Premises). In the event of a temporary taking, this Lease
shall terminate.
20. DEFAULT BY LESSEE
(a) The happening of any event of the following enumerated events, shall
constitute a default which Lessor, in addition to other rights and remedies it may have, an
immediate right to re-entry without service or notice or resort to legal process and without
lessor being guilty of trespass, or becoming liable for any loss or damage which may be
occasioned thereby: (a) failure by Lessee to pay any rent due hereunder within thirty (30)
days after written notice to Lessee of such failure; (b)vacation of the premises by Lessee; (c)
the filing by, or on behalf of or against Lessee of any petition to or pleading to declare Lessee
insolvent or unable to pay its debits or meet its obligations under the laws of the United
States or any state or a receiver of the property of Lessee is appointed; or the levy of
execution of other taking of property, assets or the leasehold interest of the Lessee; or (d)
failure of Lessee to perform any of the other terms, conditions, or covenants of this lease
agreement for more than thirty (30) days after written notice of such failure shall have been
given to Lessee.
(b) Should Lessor elect to re-enter as herein in this Section, or should Lessor take
possession pursuant to legal proceedings or pursuant to any provisions under law, Lessor
may terminate this lease.
21. HOLDING OVER
If the Lessee shall remain in possession of the Premises after the expiration of either
the original term of this Lease or any extended term, such possession shall be as a month-to-
month tenant. During such month-to-month tenancy, rent shall be payable at the same rate
as that in effect during the last month of the preceding term, and the provisions of this Lease
shall be applicable.
22. SURRENDER OF PREMISES
Lessee will surrender the Premises, at the expiration or sooner termination of the lease
term or any extension or renewal thereof, broom-cleaned, with all rubbish removed, free to
subtenancies, and in good condition and repair, reasonable wear and tear excepted. Lessee
will deliver all keys to Lessor or Lessor's agents.
23. NOTICES
Any notices required to be served in accordance with the terms of this Lease shall be
in writing and served by registered or certified mail, or delivered in person and duly
acknowledged, as follows:
To Lessee:
Captain Steven Wills
Captain of the Patrol Division
Roanoke City Police Department
309 3rd Street
Roanoke, VA 24011
(w/copy to David L. Collins, Assistant City Attomey, 464 Municipal Building 215
Church Avenue, S.W. Roanoke, VA 2401 l)
To Lessor:
Calvin Powers
P.O. Box 20487
Roanoke, VA 24022
(w/copy to David C. Helsher, Esq., P.O. Box 20487 Roanoke, VA 24018)
Either party may at any time designate by written notice to the other change in the
above address or addresses. All notices, demands and requests which shall be served by
registered or certified mail in the manner aforesaid shall be deemed sufficiently served or
given for all purposes hereunder at the time such notice, demand or request shall be mailed
by United States registered or certified mail as aforesaid in any Post Office or Branch Post
Office regularly maintained by the United States Government.
24. SUCCESSORS & ASSIGNS
The Lease shall bind and inure to the benefit of the successors, assigns, heirs,
executors, administrators and legal representatives of the parties hereto.
25. AUTHORITY
The persons executing this Lease hereby covenants, represents and warrants that they
are duly authorized to sign and execute this Lease.
26. WAIVE_~..~_~
The waiver by either party of any breach 'of any terms or provision herein contained
shall not be deemed a waiver of any subsequent breach of the same or any other term of
provision hereof.
27. TERMINATION IN EVENT OF NONAPPROPRIATION
Notwithstanding any other provision of this Lease, Lessee shall have the right to
terminate this Lease without penalty or further obligation in the event the federal, state, or
municipal government does not appropriate the funds necessary for this lease. Lessee shall
give thirty (30) days notice of such nonappropriafion.
28. ENVIRONMENTAL
Lessor represents that it has no knowledge of the presence of non-encapsulated friable
asbestos or other hazardous materials in the building or the Premises. Should non-
encapsulated friable asbestos or other hazardous materials be discovered in the building or
Premises, Lessee may immediately terminate this Lease.
29. ACCESSIBILITY BY THE HANDICAPPED
Prior to the commencement of the initial term and occupation by Lessee, Lessee shall
ensure that the minimum requirements of the Virginia Uniform Statewide Building Code
pertaining to access by physically handicapped and aged persons have been met. The Lessor
shall have no responsibility for making any changes to the building required to make it
handicapped accessible. Any such cost shall be borne by the Lessee. As hereinafter used,
the term "the standards" shall mean and incorporate those current standards issued or
promulgated by the American National Standards Institute, entitled "American National
Standard Specifications for Making Buildings and Facilities Accessible to and Usable by
Physically Handicapped People," and the term "accessible" shall mean accessible to
physically handicapped and aged individuals in accordance with the standards. The
minimum requirements are:
(a)
An accessible entrance to the building shall comply with the
standards.
(b)
At least one accessible route (corridors and doors) within the
Premises shall comply with the standards.
(c)
If support areas within the building (e.g., breakroom) are used
by Lessee, its employees or the public, such areas shall be
accessible.
(d)
If Lessee occupies floors other than the main floor of access to
the building, at least one accessible elevator shall be provided.
(e)
Accessible public rest rooms for each sex shall be provided,
preferably on all floors. As a minimum, accessible rest rooms
shall be provided on the ground floor or the floor occupied by
Lessee if the building is four stories or less in height. If Lessee
occupies an area above the fourth floor, accessible public rest
rooms for each sex shall be provided on the floor occupied by
Lessee. If Lessee occupies more than one floor, at least one
accessible public rest room for each sex shall be provided on at
least every fourth floor occupied by Lessee.
(f)
All corridors, doors and spaces in or about the Premises and
used by the public or employees of Lessee shall be accessible.
(g)
Directional signs complying with the standards shall be
provided directing the public to the Premises occupied by
Lessee.
(h)
Where the foregoing standards for handicapped access conflict
with applicable local ordinances, rules, or regulations setting
forth standards for handicapped access, the more restrictive of
the two shall govern.
30. ENTIRE AGREEMENT
This Lease, together with any exhibits attached hereto, contains and embodies the
entire agreement of the parties hereto, and representations, inducements or agreements, oral
or otherwise, between the parties not contained in this Lease and exhibits, shall not be of any
force or effect. This Lease may not be modified, changed or terminated in whole or in part
in any manner other than by an agreement in writing duly signed by both parties hereto.
31. INVALIDITY OF PARTICULAR PROVISIONS
If any provision of this Lease or the application thereof to any person or circumstances
shall to any extent be invalid or unenforceable, the remainder of this Lease, or the application
of such provisions to persons or circumstances other than those as to which it is invalid or
unenforceable, shall not be affected thereby, and each provision of this Lease shall be valid
and be enforced to the fullest extent permitted by law.
10
IN WITNESS WHEREOF, this Lease has been duly executed by the parties hereto
as of the day and year first above written.
Lessor: BLUE EAGLE PARTNERSHI~
ate: ~._~.~__~~
Lessee:
ATTEST:
CITY OF ROANOKE
By:
Title:
Date:
APPROVED AS TO FUNDS
AVAILABLE
D~r of Finance"
Account No. Oo I - o~'o - :J t 1.3
APPROVED AS TO FORM
Assistant City Attorney
APPROVED AS TO EXECUTION
Assistant City Attorney
®~lou~ou ~o XI!.O
ovoa NOS~Wm~
NOLLV^ON~i
!I,i
Exhibit A
EXHIBIT B
Lessor hereby acknowledges and agrees that it will perform all necessary demolition
work and construction to accomplish the creation of an entrance into the northeastern wall
of the Premises, as shown in Exhibit A, which will open into the entrance of the warehouse
adjacent to the Premises.
N:\CADCXLcaseskL-BlueEagle-5-8-00 12
EXHIBIT C
Lessor acknowledges and agrees that in order to make the Premises operable as a
Community Police Facility as stated in paragraph five of the Lease Agreement, Lessee will,
at its option, make ceratin repairs and alterations. These repairs and alterations presently
include, but are not limited to, the following provisions and services: design and construction
of an additional restroom, installation ora Fire Door into the corridor between the Premises
and the adjacent Carpet Shop, replacement of one overhead hinged door with another
overhead hinged door, construction of partition wall for meeting area in front room, Formica
shelving, back room partition, two doors, frames and hardware, insulation, moving of heating
unit, painting existing walls, window vertical blinds, carpet for back room and installation,
eight telephone stations and front room carpet cleaning.
N:\CADC~Leases~L-BlueEagle- 5-8-00 13
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #60-236-438
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34949-071700 authorizing the City Manager to enter
into a contract with the Fifth District Disability Services Board, in the amount of $14,800.00,
to provide continuing local administrative staff support for a one year period. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC .Y
City Clerk
MFP:Io
Attachment
pc:
H. Gray Broughton, CRC/CCM, Commissioner, Department of Rehabilitative
Services, 8004 Franklin Farms Drive, Richmond, Virginia 23288
Clint Collins, Chair, Disability Services Board, 1509 West Jackson Street,
Covington, Virginia 24426
Roslyn A. Kingery, 6050 Apollo Drive, N. W., Roanoke, Virginia 24019
George C. Snead, Jr., Assistant City Manager for Community Development
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Department of Human Services
C:~lyFil~\j uly 17corr wpd
IN THE COUNCIL OF TH~ CITY OF ROANOKE, VIRGINIA,
The 17th day of July, 2000.
No. 34949-071700.
A RESOLUTION authorizing the City Manager to enter into a contract with the Fifth
District Disability Services Board (" FDDSB") to provide continuing local administrative staff
support; upon certain terms and conditions.
WHEREAS, the FDDSB is responsible to local governments and serves as a critical
resource for needs assessment, information sharing and service opportunities for citizens with
disabilities, their families and the community; and
WHEREAS, funds in the amount of $14,800 to continue local staffsupport in support
of the FDDSB administration for a one (1) year period have been allocated to the FDDSB by
the State Dep~ment of Rehabilitative Services.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf
of the City, to execute and attest, respectively, the contract to provide continuing local
administrative staffsupport for the Filth District Disability Services Board as recommended
in the City Manager's report to this Council dated July 17, 2000.
2. The form of the contract, and any necessary amendments, shall be in form
approved by the City Attorney.
ATTEST:
City Clerk.
H:'~.ES',,R- RegDisSe~vBrdCn'~nt( DLC)-7-17-00
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 19, 2000
File #60-236-438
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34948-071700 amending and reordaining certain
sections of the 2000-01 Grant Fund Appropriations, providing for appropriation of
$14,800.00, in connection with grant funds from the State Department of Rehabilitative
Services for the Regional Disability Services Board. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Department of Human Services
C:hMyFil~j uly 17 cart. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34948-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
ADDrODHations
Health and Welfare $
Regional Disability Services Board (1) .......................
Revenue
Health and Welfare $ 3,370,066
Regional Disability Services Board (2) ....................... 14,800
1 ) Fees for Professional
Services
2) Regional Disability
Services Board Grant
(035-630-5165-2010)
14,800
3,370,066
14,800
(035-630-5165-5165) 14,800
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
'00 ~ULI0 ?~.~
July '11, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Appropriation of Regional Disability Services Board Grant
Funding - Staff Support and Contract for Services
Background:
Considerations: The Fifth District Disability Services Board (DSB) is responsible to local
governments and serves as a critical resource for needs assessment, information sharing
and service opportunities for citizens with disabilities, their families and the community.
The following jurisdictions in the Fifth Planning District have enacted resolutions
establishing their participation in a regional effort and have appointed a local official to
serve: the cities of Roanoke, Salem, Covington, Clifton Forge; counties of Roanoke, Craig,
Botetourt, and Allegheny and the Town of Vinton. Other members of the DSB include
representatives from business and consumers.
City Council authorized the Director of Finance to serve as fiscal agent for the Fifth
Planning District Disabilities Services Board on September 25, 1995, Resolution No.
32675-092595.
Funds in the amount of $14,800 to continue local staff in support of the administration of
the DSB for a one (1) year period have been allocated to the Fifth District DSB by the
State Department of Rehabilitative Services. See Attachment "A"
Recommended actions: Authorize the City Manager or her designee to enter into a
contract substantially in the form attached to this report, and approved as to form by the
City Attorney, with existing DSB staff support to continue providing local administrative
support.
City Council appropriate $14,800 to a grant fund account number to be established and a
corresponding revenue estimate to be established by the Director of Finance, to provide
funding for the Fifth District DSB.
'"Darlene L. Burcl"~m
City Manager
#00-718
DATE:
MOU NO.: MOU-16
MODIFICATION NO.:
ISSUED BY:
LOCAL:
April 24, 2000
1
COMMONWEALTH OF VIRGINIA
Department of Rehabilitative Services
8004 Franklin Farms Drive
P. O. Box K-300
Richmond, Virginia 23288-0300
City of Roanoke
215 Church Avenue
Roanoke, VA 24011
This 'Supplemental Agreement is entered into pursuant to the provisions of the basic
grant. The MOU modification is effective for the pedod of June 1, 2000 through May 31,
2001.
Descfiotion of Modification:
Funding for local DSB staff is based on Performance, not reimbursement of actual
expenses. Payment will be made on a quarterly basis in four equal payments of
$ 3.700.00, with the total not to exceed $14,800. Quarterly payments will be made
upon receipt of a report and documentation of performance. DRS will advance the
first quarter payment to City of Roanoke in July 2000.
Performance measurements for DSB staff are as follows:
· Attend all DSB meetings (minimum of one meeting per quarter) and related
activities.
· Prepare, disseminate and maintain agendas, minutes and other correspondence.
· Maintain and monitor the administrative budget.
· Maintain. official records for the DSBs
· Administer and monitor the RSIF grants and ensure that the impact reports are
completed and sent within timeframe specified.
· Arrange sign language interpreters, CAN and/or CART services, and all other
necessary accommodations, for DSB meetings and hearings.
· Ensure DSB compliance with the ~ and DSB Establishment
Guidelines.
· Provide ADA and disability information to DSB members, local elected officials
and the public within the localities served by the local DSB.
· Support DSB efforts to exchange information with other local boards regarding
services and best practices in the delivery of services to persons with physical
and sensory disabilities.
· Other duties as directed by the local disability services board.
Fifth PDC MOU-16
Quarterly allotment of $3,700.00 will be released upon receipt of
completed Attachment 'C', report and backup documentation. Staff
must submit a report, along with copies of all committee and DSB
meeting minutes, agendas, up-to-date membership roster and other
activities that the DSB was involved with dudng that quarter.
The employer of record is the local government entity, whether the
DSB support staff is an internal or contracted position. If the local
government entity contracts out to an individual or organization
then that organization is not eligible for a Rehabilitative Services
Incentive Fund grant.
5. Quarterly reports are due as follows:
Quarter
2n~
3r~
4·
Report Due
September 15, 2000
December 15, 2000
March 15, 2001
June 15, 2001
Except as provided herein, all terms and conditions of MOU Number 1..~6 as
heretofore changed, remain unchanged and in full force and effect.
DSB Chairperson:
Signature Date
Local Govemment Representative:
Signature/.~ Date
Department of/Rphabilitative Services:
Clint Collins
1509 West Jackson Street
Covington, VA 24426
Darlene Burcham, City Manager
City of Roanoke
215 Church Avenue
Roanoke, VA 24011
H..Gray Broughton, CRC, CCM
Commissioner
Department of Rehabilitative Services
8004 Franklin Farms Drive
Richmond, VA 23288
· Agreement for Services
This agreement is made this 1st day of June, 2000, by and between the CITY OF
ROANOKE, hereinafter referred to as "City" and ROSLYN KINGERY hereinafter referred
to as "Staff'.
The parties hereto agree as follows:
o
SCOPE OF SERVICES - The Staff will provide the City and its designee (Fifth
District Disability Services Board) with staff support as follows:
f.
g.
h.
i.
Attend all DSB meetings (minimum of one meeting per quarter) and related
activities
Prepare, disseminate and maintain agendas, minutes and other
correspondence
Maintain and monitor the administrative budget
Maintain official records for the DSBs
Administer and monitor the RSIF grants and ensure that the impact reports
are completed and sent within time frame specified
Arrange sign language interpreters, CAN and/or CART services, and all
other necessary accommodations, for DSB meetings and hearings.
Ensure DSB compliance with the Code of Virginia and DSB Establishment
Guidelines
Provide ADA and disability information to DSB members, local elected
officials and the public within the localities served by the local DSB
Support DSB efforts to exchange information with other local boards
regarding services and best practices in the delivery of services to persons
with physical and sensory disabilities
Other duties as directed by the local disability services board.
TIME OF PERFORMANCE - the term of this agreement shall be for a 12 month
period beginning June 1, 2000.
FEES AND PROPOSED PAYMENT SCHEDULE - the total compensation to Staff
shall be $14,800. Payment to the Staff shall be made monthly upon receipt of
payroll documentation.
TERMINATION - this agreement may be terminated by either the City or the
consultant upon written notification thirty (30) days prior to termination.
REPORTING - The Staff will meet with the City's designee a minimum of twice a
month and provide regular updates on the progress of the Boards work.
INDEMNIFICATION - the Staff agrees to indemnify and hold harmless the City, its
officers, agents and employees, from any and all claims, legal actions and
judgements advanced against the City and for expenses the City may incur in this
regard, arising out of the Staffs negligent acts or omissions with respect tot he
rights and privileges granted by the City to the Staff in this Agreement.
GOVERNING LAW - This Agreement shall be governed by the Commonwealth of
Virginia.
OWNERSHIP - All reports, paper, etc., developed and/or generated as a result of
this proposals process are the property of the city of Roanoke. No duplication or
dissemination of this material can be done without the expressed written permission
of the Director of Human Services, or other authorized City official.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year here in above written:
ATTEST:
CITY Of ROANOKE
BY:
Mary F. Parker, City Clerk
Darlene L. Burcham, City Manager
WITNESS:
Roslyn A. Kingery
(SEAL)
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60-72-264
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34951-071700 authorizing City Council's appointee
to the Policy Board of the Fifth District Employment and Training Consortium to execute
the Workforce Investment Act (WIA) Grant Agreement and any necessary amendments
thereto with the Virginia Employment Commission. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Vickie L. Pdce, Administrator, Fifth District Employment and Training Consortium,
310 Campbell Avenue, S. W., 2°d Floor, Roanoke, Virginia 24016
Thomas TOwberman, Commissioner, Virginia Employment Commission, P. O. Box
1358, Richmond, Virginia 23218
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Department of Human Services
C:XMyFiI~\j uly t 7c~'.WlXl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of July, 2000.
No. 34951-071700.
A RESOLUTION authorizing City Council's appointee to the Policy Board of the
Fifth District Employment and Training Consortium to execute the Workforce Investment
Act (WIA) Grant Agreement and any necessary amendments thereto with the Virginia
Employment Commission.
BE RESOLVED by the Council of the City of Roanoke as follows:
1. The City Council's appointee to the Policy Board of the Fifth District
Employment and Training Consortium, and the City Clerk, are hereby authorized, for and
on behalf of the City, to execute and attest, respectively, the Workforce Investment Act
(WIA) Grant Agreement and any necessary amendments thereto with the Virginia
Employment Commission, within the limits of funds set forth and for the purposes specified
in the City Manager's report to this Council dated July 17, 2000, and the attachments
thereto.
2. The form of the agreement and any necessary amendments shall be in form
approved by the City Attorney.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60-72-264
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I,.am attaching copy of Ordinance No. 34950-071700 amending and reordaining certain
sections of the 2000-01 Consortium Fund Appropriations, providing for appropriation of
$1,111,817.00, in connection with funds for the Fifth Distdct Employment and Training
Consortium. The abovereferenced measure was adopted by the Council of the City' of
Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Vickie L. Price, Administrator, Fifth District Employment and Training Consortium,
310 Campbell Avenue, S. W., 2nd Floor, Roanoke, Virginia 24016
George C. Snead, Jr., Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Department of Human Services
C:kMyFil~\j uly 17¢m'r. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34950-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Consortium Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Consortium Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Fifth District Employment & Training Consortium
Title I - Administrative (1-27) ....................................
Title I - Adult Program (28-39) ...................................
Title I - Youth Program (40-57) ..................................
Title I - Dislocated Worker Program (58-69) ........................
CDBG - Business Training Initiative (70-76) ........................
CDBG - Opportunity Knocks (77-62) ..............................
$ 5,762,217
105,072
329,608
315,933
300,117
41,928
19,159
Revenue
Fifth District Employment & Training Consortium
Title I - Administrative (83) .....................................
Title I - Adult Program (84) .....................................
Title i - Youth Program (85) .....................................
Title I - Dislocated Worker Program (86) ..........................
CDBG - Business Training Initiative (87) ..........................
CDBG - Opportunity Knocks (88) ................................
$ 5,762,217
105,072
329,608
315,933
300,117
41,928
19,159
1) Wages (034-633-2100-8030) $ 23,250
2) Fringes (034-633-2100-8031) 5,812
3) Travel (034-633-2100-8032) 750
4) Communications (034-633-2100-8033) 1,000
5) Supplies (034-633-2100-8035) 2,000
6) Insurance (034-633-2100-8036) 500
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)
17)
18)
19)
2O)
21)
22)
23)
24)
25)
26)
27)
28)
29)
3O)
31)
32)
33)
34)
35)
36)
37)
38)
39)
4O)
41)
42)
43)
44)
45)
46)
47)
48)
49)
5O)
51)
Miscellaneous
Contractual Services
Equipment
Wages
Fringes
Travel
Communications
Supplies
Insurance
Contractual Services
Equipment
Miscellaneous
Wages
Fringes
Travel
Communications
Supplies
Insurance
Contractual Services
Equipment
Miscellaneous
Wages
Fringes
Travel
Communications
Supplies
Insurance
Contractual Services
Equipment
Miscellaneous
Participant Support
Retraining Tuition
Retraining - OJT
Wages
Fringes
Travel
Communications
Supplies
Insurance
Contractual Services
Equipment
Miscellaneous
Roanoke City Schools
Dabney Lancaster
TAP
(034-633-2100-8040)
(034-633-2100-8044)
(034-633-2100-8045)
(034-633-2100-8050)
(034-633-2100-8051 )
(034-633-2100-8052)
(034-633-2100-8053)
(034-633-2100-8055)
(034-633-2100-8056)
(034-633-2100-8057)
(034-633-2100-8059)
(034-633-2100-8060)
(034-633-2100-8350)
(034-633-2100-8351 )
(034-633-2100-8352)
(034-633-2100-8353 )
(034-633-2100-8355)
(034-633-2100-8356)
(034-633-2100-8357)
· (034-633-2100-8359)
(034-633-2100-8360)
(034-633-2161-8050)
(034-633-2161-8051 )
(034-633-2161-8052)
(034-633-2161-8053)
(034-633-2161-8055)
(034-633-2161-8056)
(034-633-2161-8057)
(034-633-2161-8059)
(034-633-2161-8060)
(034-633-2161-8461 )
(034-633-2161-8500)
(034-633-2161-8501)
(034-633-2163-8050)
(034-633-2163-8051)
(034-633-2163-8052)
(034-633-2163-8053)
(034-633-2163-8055)
(034-633-2163-8056)
(034-633-2163-8057)
(034-633-2163-8059)
(034-633-2163-8060)
(034-633-2163-8231)
(034-633-2163-8232)
(034-633-2163-8233)
$ 811
1,500
1,000
22,250
5,563
750
1,000
2,000
50O
1,500
1,000
540
20,500
5,125
75O
1,000
2,000
5O0
1,5OO
1,000
971
94,140
23 535
1 000
1 500
2 500
I 000
16 000
3 000
1 433
33 000
145 000
7 500
35 750
8 688
I 000
1 000
1 000
500
14,500
2OO
795
33,500
45,000
49,000
52) STEP, Inc.
53) Roanoke County
Schools
54) OS - TAP
55) OS- STEP, Inc.
56) Participant Support
57) Retraining Tuition
58) Temporary Employee
59) Wages
60) Fringes
61) Travel
62) Communications
63) Supplies
64) Insurance
65) Contractual Services
66) Equipment
67) Miscellaneous
68) Participant Support
69) Retraining Tuition
70) Wages
71) Fringes
72) Communications
73) Supplies
74) Insurance
75) Contractual Services
76) Participant Support
77) Wages
78) Fringes
79) Communications
80) Supplies
81) Lease
82) Participant Support
83) Title I-Administrative
84) Title I-Adult
Program
85) Title I-Youth
Program
86) Title I - Dislocated
Worker Program
87) CDBG - Business
Training Initiative
88) CDBG - Opportunity
Knocks
(034-633-2163-8234)
(034-633-2163-8235)
(034-633-2163-8236)
(034-633-2163-8237)
(034-633-2163-8461)
(034-633-2163-8500)
(034-633-2181-8049)
(034-633-2181-8050)
(034-633-2181-8051 )
(034-633-2181-8052)
(034-633-2181-8053)
(034-633-2181-8055)
(034-633-2181-8056)
(034-633-2181-8057)
(034-633-2181-8059)
(034-633-2181-8060)
(034-633-2181-8461 )
(034-633-2181-8500)
(034-633-2187-8050)
(034-633-2187-8051 )
(034-633-2187-8053)
(034-633-,2187--8055)
(034-633-2187 -8056 )
(034-633-2187-8057)
(034-633-2187-8461)
(034-633-2192-8350)
(034-633-2192-8351)
(034-633-2192-8353)
(034-633-2192-8355)
(034-633-2192-8358)
( 034-633-2192 -8461 )
(034-633-2100-2100)
(034-633-2161-2161 )
(034-633-2163-2163)
(034-633-2181-2181 )
(034-633-2187-2187)
( 034-633-2192-2192)
$ 50,000
33,000
20,000
20,000
1,000
1,000
18,000
80,300
20,500
1,000
1,000
1,500
1,000
15,000
1,000
817
35,000
125,000
24,863
6,215
950
1,000
500
2,900
5,500
4,942
1,235
1,000
1,000
4,482
6,500
105,072
329,608
315,933
300,117
41,928
19,159
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
July 17, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Funding for the Fifth District Employment and Training Consortium
Background
The Fifth District Employment and Training Consortium (FDETC) administers the
federally funded Workforce Investment Act (WlA) for the region, which encompasses
the counties of Alleghany, Botetourt, Craig, Franklin and Roanoke as well as the cities
of Clifton Forge, Covington, Roanoke and Salem. The FDETC serves two primary
client populations:
dislocated workers who have been laid off from employment through no fault of
their own, and
economically disadvantaged individuals as determined by household
income guidelines set by the U.S. Department of Labor.
The City of Roanoke is the grant recipient and fiscal agent for FDETC funding, thus,
City Council must appropriate the funding for all grants and other monies the FDETC
receives.
The state office of the Virginia Employment Commission (VEC) has sent the
Consortium Notices of Award for PY 2000 WIA Title I grants in the amount of:
$366,231 - (Adult)
$351,036 - (Youth)
$333,463 - (Dislocated Worker)
The Office of Grants Compliance has notified the Consortium of PY 2000
Community Development Block Grant (CDBG) funding for the following
programs:
$19,159 (Opportunity Knocks)
$41,928 (Business Training Initiative)
Roanoke City Council
July 17, 2000
Page 2
Further, the State Office of the VEC has transmitted an Agreement relating to and
clarifying the roles and responsibilities of the State and the City of Roanoke as fiscal
agent for WIA funds.
Considerations
Program Operations - Existing activities will continue and planned programs will
be implemented.
Funding - Funds are available from the Grantor agency and other sources as
indicated, at no additional cost to the City.
Timing - Immediate action will allow transition activities to be implemented and
completed within planned time frames, July 1, 2000 through June 30, 2001.
Recommended Action(s)
Appropriate the FDETC's funding totaling $1,111,817 and increase the revenue
estimate by $1,111,817 in accounts to be established in the Consortium fund by the
Director of Finance.
Authorize the City Council's appointee to the FDETC Policy Board, Director of Human
Services, to execute the fiscal agent Agreement.
C~
Respectfully subrp, itted,
City Manager
James Grisso, Director of Finance
William Hackworth, City Attorney
George C. Snead, Assistant City Manager for Community Development
Glenn Radcliffe, Director of Human Services
Vickie Price, FDETC Executive Director
O0-43O
Workforce Investment Act (WIA) Grant Agreement Between The Commonwealth
Of Virginia Of Local Workforce Investment Area Three
This agreement is entered into by and between the Virginia Employment
Commission, herein referred to as the VEC, and Roanoke City, the Local Workforce
Investment Area Grant Recipient (hereinafter referred to as WIAGR), on behalf of Local
Workforce Investment Area (LWIA) Number Three. The agreement applies to funds
that are allotted by the VEC to the WIAGR for use by the LWIA and are expended
during Program Year 2000. This agreement is effective July 1, 2000 and expires
June 30, 2001 and supercedes all other agreements for Workforce Investment Act
funds allocated by the VEC.
PROGRAM PURPOSE
Title I Workforce Investment System
Title I WIA funds are being allocated to the local workforce investment area
(LWIA) for the purpose of providing a single system of employment and training
activities for adults and dislocated workers and to provide services for eligible youth.
Adult and dislocated worker funds shall be used by the LWIA to contribute
proportionately to costs of the local one-stop delivery system described in Section
134(c) of the WIA, in the local workforce investment area. Adult and Dislocated Worker
funds shall be used to pay for employment and training activities provided to adults and
dislocated workers, respectively, in the local area, consistent with Section 134 of the
Act. Youth funds shall be used by the LWIA to provide, to eligible youth seeking
assistance in academic and employment success, effective and comprehensive
activities, which shall include a variety of options, in accordance with Section 129(a)of
the Act.
1. Adult and Dislocated Worker Employment and Training Activities
The comprehensive 5 Year local plan for the LWIA has been developed and
submitted to the Governor by Workforce Investment Area Three's Local Workforce
Investment Board (LWlB) in partnership with the (Consortium of) Chief Elected Officials
(CLEOs). The Local Plan has been reviewed and approved in accordance with
applicable provisions of the Workforce Investment Act (WlA). Therefore, it is necessary
to make provision for funding the activities of the Local Plan. For and in consideration
of the mutual covenants hereinafter set forth, the VEC and the Workforce Investment
Area Grant Recipient (WlAGR) agree as follows:
A. Adult Employment and Training Activities
From funds made available to the Governor of Virginia pursuant to Section
132 of the WlA, funds shall be allotted to the local workforce investment area in
accordance with the provisions of Section 133(b)(1)(A) of the WIA. The funds
shall be made available through an Adult Employment and Training (AETA)
Notice of Award (NOA) and delivered periodically to the Grant Recipient by such
mode as is determined and selected by the VEC.
In accordance with the Local Plan, the LWIA will establish local
employment and training activities to prepare adults for participation in the labor
force by establishing and supporting a one stop delivery system for the provision
of core services and access to intensive and training services. The LWIA will
make services accessible through not less than one physical full service center
and may use a network of affiliated centers and eligible one-stop partners. The
local one-stop system will provide core, intensive, and training services designed
to result in increased occupational and educational skills, increased employment
and earnings, and decreased welfare dependency.
In the event that discretionary allocations are made to the Local Workforce
Investment Area in accordance with Section 133(b)(3) of the WIA, for activities to
be administered and/or operated by the local area, such funds shall be allotted to
the grant recipient through a separate NOA. The terms and conditions of this
Agreement shall govern the use of adult discretionary allocations.
B. Dislocated Worker Employment and Training Activities
From funds made available to the Govemor of Virginia pursuant to Section
132 of the WIA, funds shall be allotted to the local workforce investment area in
accordance with the provisions of Section 133(b)(2)(B) of the WIA. The funds
shall be made available through a Dislocated Worker Employment and Training
(DWET) Notice of Award (NOA) and delivered periodically to the Grant Recipient
by such mode as is determined and selected by the VEC.
In the event that national discretionary funds are awarded to the VEC for
activities to be operated by the LWIA, such funds shall be allotted to the local
area through a special NOA. The terms and conditions of the grant award shall
govern the use of national discretionary funds. In the event of the provision of
additional assistance to the local area in accordance with Section 134(2)(A)(ii) or
134(2)(B)(iii), such funds shall be awarded to the local area through a special
NOA. The terms and conditions of the award shall govern the use of the funds.
In accordance with the Local Plan, the LWIA will establish local
employment and training activities to prepare dislocated workers for return to the
the labor force by establishing and supporting a one stop delivery system for the
provision of core services and access to intensive and training services. The
LWIA will make services accessible through not less than one physical full
service center and may use a network of affiliated centers. The local one-stop
Page
system will provide core, intensive, and training services designed to result in
increased occupational and educational skills, increased employment and
earnings, and decreased welfare dependency.
Youth Employment and Training Activities
From funds made available to the Govemor of Virginia pursuant to Section
126 of the WIA, funds shall be allotted to the local workforce investment area in
accordance with the provisions of Section 128(b)(1) of the WIA. The funds shall
be made available through a Youth Employment and Training (YET) Notice of
Award (NOA) and delivered periodically to the Grant Recipient by such mode as
is determined and selected by the VEC.
In accordance with the Local Plan, the LWIA will establish local
employment and training activities to prepare eligible youth seeking assistance in
achieving academic and employment success, effective and comprehensive
activities, which shall include a variety of options for improving educational and
skill competencies and provide effective connections to employers; to ensure on-
going mentodng opportunities and opportunities for training; to provide continued
support services, incentives for recognition and achievement, and to provide
opportunities for eligible youth in activities related to leadership, development,
decision making, citizenship, and community service.
In accordance with the Local Plan, the LWIA will develop programs that
provide an objective assessment of the academic levels, skill levels, and service
needs of each eligible youth participant. Local programs will provide for the
development of a service strategy for each participant that shall identify an
employment goal, appropriate achievement objectives, and appropriate services
in accordance with Section 129 (c)(1)(A)(B)(C) of the WIA. The programs shall
provide elements consisting of those enumerated in WIA at Section 129 (c)(2).
Additionally, Each LWlB shall assure that each participant or applicant who
meets the minimum income criteria to be considered an eligible youth shall be
provided information on a full array of applicable or appropriate services that are
available through eligible providers of services or one-stop partners and make
referral to appropriate training and education programs.
SPECIAL TERMS
1. Default on Terms of Agreement
Should the agreement required by Section 117(d) of the WIA, or any subsidiary
agreement among and between the Local Workforce Investment Board and the Local
Elected Officials be terminated, or there be a claim made of default thereon by any party
to the agreement or any subsidiary agreement, then the Local Workforce Investment
Page
Board Chair or Chief Elected Official, as designated in Section 101(6), shall give written
notice of the particulars thereof to the Commissioner of the VEC. In such event, the
VEC shall have the right to withhold further funding under this Agreement or terminate
this Agreement upon such notice as may be reasonable under the circumstances, not in
lieu of but in addition to any other remedy available under law if such action is deemed
reasonably necessary by the VEC to carry out its duty under the WlA and the laws of
the Commonwealth of Virginia.
2. Termination for Cause
In the absence of a Chief Elected Official's warrant of performance under this
contract, if, through any cause, the grant recipient (administrative entity) shall fail to
fulfill in a timely and proper manner its obligations under this Agreement, or if the grant
recipient (administrative entity) shall violate any of the covenants, agreements, or
stipulations of this Agreement, the Virginia Employment Commission (VEC) shall
thereupon have the right to terminate this Agreement. In such event, the VEC shall
give written notice to the grant recipient (administrative entity) and the Local Workforce
Investment Board and shall specify the effective date thereof, at least five (5) days
before the effective date of such termination. All finished or unfinished documents,
data, studies, surveys, and reports prepared under this agreement shall at the option of
the VEC become its property. The grant recipient and/or Local Workforce Investment
Board shall be entitled to receive just and equitable compensation for any work
satisfactorily completed hereunder.
Notwithstanding the above, the grant recipient shall not be relieved of liability to the
Commonwealth for damages sustained by the VEC by virtue of any breach of this
agreement by the grant recipient and/or Local Workforce Investment Board. The VEC
may withhold payments to the grant recipient for purpose of set off until the exact
amount of damages due the VEC from the grant recipient is determined.
3. Discretionary Termination
The performance under this Agreement may be terminated in whole or in part by
the VEC whenever the VEC determines that such termination or suspension is in the
best interest of the Commonwealth. Termination of work hereunder shall be effected by
delivery to the grant recipient of a Notice of Termination specifying the extent to which
performance of work under the Agreement is terminated and the date upon which such
termination becomes effective. In no instances shall termination for convenience be
effective less than ten (10) days after the receipt of notice thereof.
After receipt of the Notice of Termination, the grant recipient shall cancel
outstanding commitments covering procurement or rental of materials, supplies,
equipment, and miscellaneous items. In addition, the grant recipient shall exercise all
reasonable diligence to accomplish the cancellation of any outstanding commitments
Page 4 I
covering personal services that extend beyond the date of such termination to the
extent that they relate to the performance of any work terminated by the notice. With
respect to such canceled commitments the grant recipient agrees to:
Settle all outstanding liabilities and all such claims adsing out of such
cancellation of commitments; or ratify all such settlements; and
Assign to the VEC in the matter, at the time and to the extent directed
by the VEC, all of the dghts, titles and interest of the grant recipient
under the orders and contracts so terminated. The VEC shall have the
right, at its discretion, to settle or pay any or all claims adsing out of the
termination of such orders and contracts.
GENERAL TERMS AND CONDITIONS
1. Availability of Funds
This agreement is made subject to the availability of WlA Title I funds and the
allocation thereof to this agreement by the VEC. The VEC shall exert its best efforts to
provide the LWlA with timely advice of changes in funding levels produced at the federal
level or required by circumstances affecting within state allocations.
2. Accountability for Funds
The WlAGR agrees to receive, administer, disburse and account for the said
funds and such property as may be acquired therewith or otherwise be placed under its
control in accordance with the terms of the WlA or direction of the United States
Department of Labor (USDOL). The LWlA agrees to perform the related duties
imposed upon it by the WlA, by the regulations of the USDOL as the same may
presently exist or hereafter be amended or enlarged and by duly authorized waivers
approved by the USDOL during the period of this Agreement. In accordance with 20
CFR 667.700(c), by receipt of said funds, the WlAGR shall be accountable for
misexpenditure of said funds. Any required repayment shall not be by or from federal
and/or State funds.
3. Interpretation of Legal Obligation
Pursuant to the agreement between the U.S. Secretary of Labor and the
Govemor of Virginia, the VEC reserves the right to interpret the requirements of the WlA
and all implementing regulations consistent with the terms thereof that by this
Agreement are applicable to the LWlA. Such interpretations shall be specifically
identified as "WlA Interpretations or Policies" and shall be issued in accordance with the
internal policy of the VEC. The WlA shall apply and abide by interpretations heretofore
issued as well as all such interpretations issued during the term of this Agreement. The
Page
VEC shall review these or any subsequent WIA interpretation upon its own motion or, at
its own discretion, upon the request of any interested party.
4. Performance Measures
The performance of the LWIA hereunder shall be gauged by the local
performance measures negotiated and agreed to by the Local Workforce Investment
Board, the chief local elected official(s), and the Governor as described in Section
136(c) of the WIA.
5. Internal Organization
The VEC recognizes the right of the LWIA to make provision among and
between the chief local elected officials, the local workforce investment board, and grant
recipient, or fiscal agent, for the division of duties and avoidance of conflict of interest in
performing tasks requisite for the proper performance of this Agreement, subject to the
provisions of the WIA and implementing federal and State regulations. The WIAGR
agrees that it shall not, by act of commission or omission, do or fail to do any act that
would hinder, frustrate or delay the performance of this Agreement or any act or duty
required hereby.
6. Nonassignability
This Agreement shall not be assignable, in whole or part, by the WIAGR without
the wdtten consent of the VEC; provided, however, that contractors providing intensive
services for adults or dislocated workers in accordance with Section 134(d)(3)(B)(ii), as
an exception for training services in accordance with Section 134(d)(4)(G)(ii), and the
provision of youth activities under Section 123 may be engaged by the LWIB to provide
services or activities to eligible WIA participants. In the exercise of the discretion
afforded by this provision, the LWIA shall assure that all procurement complies with
sound practices and elements of contracting. Whenever the word "contractor" appears
in the succeeding provisions of this Agreement, the same shall mean such contractors
as are permitted by the terms of this Paragraph 6. Any such contract shall be
conditioned to secure the benefits of the succeeding provisions to the LWIA and the
VEC.
7. Audit
A. The LWIA shall procure an organization-wide financial and compliance
audit. The audit shall comply with the provisions of Section 667.400 of the USDOL
Interim Final Rules and the standards issued by the VEC. The scope of the audit shall
not include agencies subject to audit by the Virginia Auditor of Public Accounts. Audits
conducted under Office of Management and Budget Circular A-128 or Circular A-133
Page
may be accepted as a part of unified audits. Copies of A-128 and A-133 audit reports
shall be submitted, upon availability, to the VEC.
The LWlA shall ensure that the auditor, immediately and in writing, notifies the
VEC of possible acts of fraud, disallowed, and questioned costs discovered dudng the
performance of the audit. The LWlA shall ensure that the auditor issues the VEC a
copy of the audit report upon its completion. The VEC and the Virginia Auditor of Public
Accounts will determine the acceptability of the audit reports.
B. The WIAGR shall provide the VEC with written response, with appropriate
supporting documentation, addressing the disposition of all questioned costs and costs
recommended for disallowance. The WlAGR shall provide an explanation of any
corrective actions taken or a plan for future corrective action to address administrative
findings in the audit. Documentation to verify that corrective action has been taken
place or a timetable for the completion of the corrective action shall be included with the
explanation.
The VEC shall determine the adequacy of the action taken to resolve the
findings. The VEC may request additional action on any finding considered not fully
resolved. If the corrective action plan is determined adequate and acceptable a
determination will be issued. The determination will:
List any costs which have been determined unallowable; and
ii. As necessary, establish a / liability for any disallowed costs and
designate a date by which repayment must be made.
A determination of allowability of questioned costs shall not be deemed final until
accepted by the USDOL Grant Officer.
C. The VEC reserves the right to audit or to require the audit of any or all of
the LWIA, as the need is determined.
8. Disallowed Cost
The WlAGR shall give the VEC timely notification of the possibility of disallowed
costs incurred in its administration of this Agreement or by its one-stop operators or
contractors. In appropriate cases, the VEC shall petition the U.S. Secretary of Labor to:
First: Forgive those costs, if possible; if not to:
Second: Accept repayment of those costs in other than cash reimbursement.
Neither the VEC nor the WlAGR, however, shall construe anything in this
Page
provision to limit or preclude the pursuit of remedies, either legal or
administrative.
In the event that repayment is required, the LWIA shall use prompt and efficient
debt collection procedures to obtain cash repayment of disallowed costs. The WlAGR
shall not forego debt collection procedures without the express wdtten approval of the
VEC. Any required repayment shall not be by or from federal funds and/or State funds.
9. Cost Liability
Neither the Governor nor the Commonwealth of Virginia (Virginia Employment
Commission)assumes liability by virtue of this Agreement for any costs incurred above
the amounts provided pursuant to this Agreement or for costs incurred by the LWlA or
its one-stop operators or contractors that are determined to be unallowable. Any such
costs shall be at the sole dsk of the LWlA or its contractors. The foregoing provisions of
this Paragraph are not intended to preclude and shall not be deemed to preclude the
LWlA or its contractors from asserting any defense that may be asserted hereafter.
10. Notification of Claims
The WlAGR agrees to give the VEC prompt notice in wdting of any action or suit
filed or any claim, concerning the performance of the Agreement, or any contract made
thereunder, otherwise made against the LWlA or its contractors of which it have been
notified.
Page
11. Right of Access
The VEC, the U.S. Secretary of Labor, the Comptroller General of the United
States, or any of their representatives (to include: the Auditor of Public Accounts and
the Department of the State Intemal Auditor)shall have access to work and training sites
and to any books, documents, papers, and records (including computer records) of the
LWlA and its contractors that are directly pertinent to this Agreement, in order to
conduct audits and examinations and to make excerpts, transcripts, and photocopies.
This right also includes timely and reasonable access to the LWlA and its contractor's
personnel for the purpose of interviews and discussions related to such documents.
The right of access is not limited to the required retention pedod but shall last as long as
the records are retained.
12. Modification
No waiver or modification of the terms of this Agreement, including, without
limitation, this provision, shall be valid unless in wdting and duly executed by the parties
to be bound thereby.
13. Sanctions
The VEC reserves the right to apply any lesser sanction not proscribed by law or
seek any lawful remedy available to it as it may deem requisite to obtain proper
performance under this Agreement, to carry out the requirements of the WIA and
federal and State regulations made pursuant thereto, and to maintain the integrity of
programs funded through this Agreement. Unless an emergency exists, the VEC shall
not act to impose a sanction except upon reasonable notice and after the LWIA has
opportunity for review in accordance with procedures mandated by the WIA. A sanction
imposed in an emergency shall be subject to subsequent review.
14. Inventions
The LWIA may retain the entire dght, title, and interest to each invention subject
to 35 U.S.C. 203 that was created or developed under this Agreement with funds from
this Agreement. With respect to any invention in which the LWIA retains title, the VEC
shall have a nonexclusive, nontransferable, irrevocable, paid-up license to practice or
have practiced the subject invention.
Page
15. Data Ownership
The VEC and the USDOL shall have unlimited rights to any data first produced or
delivered under this Agreement.
16. Public Announcements
When issuing statements, press releases, requests for proposals, bid
solicitations and other documents describing projects or programs funded in whole or in
part with WIA funds, the LWIA and all its contractors receiving funds pursuant to this
Agreement shall clearly identify:
A. The percentage of the total costs of the program or project that will be
financed with WIA Title I funds,
B. The dollar amount of WIA funds for the project or activity, and
C. The percentage and dollar amount of the total cost of the project or activity
that will be financed by non-Federal sources.
ASSURANCES AND CERTIFICATIONS
1. Compliance with Applicable Laws, Regulations and Directives
A. The WIAGR shall abide by and shall ensure that all activities conducted
pursuant to this Agreement comply with all applicable federal, state and local
laws, regulations, and directives. The WlAGR also understands and agrees to
immediately desist from and correct any violations noted.
B. The WIAGR must assure compliance, as appropriate, with the provisions
of Section 89 of the Internal Revenue Code.
C. The WIAGR shall comply with Titles VI, VII and IX of the Civil Rights Act
of 1964 (PL 88-352) and the regulations issued pursuant thereto. The WIAGR
further certifies that it has no commitments or obligations that are inconsistent
with compliance with these and any other pertinent federal regulations and
policies, and that any other agency, organization, or party which participates in
the implementation of the programs funded pursuant to this Agreement shall
have no such commitments or obligations.
D. The WIAGR shall comply with Section 504 of the Rehabilitation Act of
1973, as amended (29 U.S.C. 794), all requirements imposed by the applicable
Page ]0 I
USDOL regulations (29 CFR Part 32) and all guidelines and interpretations
issued pursuant thereto.
E. In accordance with the Virginia Public Procurement Act, Title 11, Chapter
7, (Section 11.35 et seq.), the WIAGR shall not discriminate against any
employee or applicant for employment because of race, religion, color, sex, age,
or national origin unless it is a bona fide occupational qualification reasonably
necessary to the normal operation of the LWIA. The WIAGR agrees to put in
conspicuous places, available to employees and applicants for employment,
notice setting forth the provisions of this nondiscrimination clause.
F. The LWIA shall conform to the Virginia Freedom of Information Act, Title
2, Chapter 21, (Section 2.1-340 et seq.) of the Code of Virginia, to the extent
required by federal and state law, consistent with federal confidentiality
requirements and with the Virginia Privacy Protection Act, Title 2, Chapter 26,
(Section 2.1-377 et seq.) of the Code of Virginia.
G. The LWIA shall conform to the standards contained in the Occupational
Safety and Health Standards for General Industry (29 CFR Part 1910) inclusive
of the "Virginia Preface to OSHA Standards Book for General Industry";
H. The LWIA shall conform to the Virginia Child Labor Laws as contained in
Title 40, Chapter 5 (Section 40.1-78 et seq.) of the Code of Virginia;
I. The LWIA shall conform to the Virginia Worker's Compensation Act as
contained in Title 65.2 of the Code of Virginia;
J. The provisions of the following Acts, applicable regulations made pursuant
to said Acts and other listed directives are hereby incorporated by reference. All
changes in said Acts, regulations and directives are automatically incorporated
into this Contract.
i. Title I of the WIA (PL 105-220;
ii. Workforce Investment Act Interim Final Rules 20 CFR Part 652 et
al, including subsequent revisions or amendments;
iii. Duly authorized waivers approved by the USDOL;
iv. Contract Work Hours and Safety Standards Act
(40 U.S.C. 327-332);
v. Office of Management and Budget (OMB) Circulars A-87 and/or
A-122;
Page
vi. USDOL administrative regulations, at 41 CFR 29-70 (property
management-private) and 29 CFR Parts 93 (lobbying restrictions), 96
(audits), 97 (property management), and 98 (debarment and suspension)
and 29 CFR Part 98 (drug-free workplace);
vii. Equal Employment Opportunity Directives;
viii. Titles II and III of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (PL 91-646) that provide for fair
and equitable treatment of persons displaced or whose property is
acquired for project purposes of Federal or federally assisted programs,
regardless of Federal participation in purchases;
ix. Title IX of the Education Amendments of 1972, as amended, which
prohibits discrimination on the basis of sex;
x. The Age Discrimination Act of 1975, as amended;
xi. The Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended,
relating to nondiscrimination on the basis of alcohol abuse or alcoholism.
xiii. The Americans with Disabilities Act of 1990.
Certifications
A. The following certifications are incorporated by reference and are a part of
this Agreement:
i. Certification Regarding Lobbying (29 CFR Part 3);
ii. Drug-free Workplace Requirements Certification (29 CFR Part 98);
and,
iii. NondiscriminatiOn and Equal Opportunity Assurance
(29 CFR Part 34).
B. The LWIA shall incorporate these certifications into any contracts
developed to implement programs pursuant to this Agreement.
Page
In witness whereof, the parties have caused this Agreement to be executed by
their duly authorized representatives:
Virginia Employment Commission
By:
Thomas Towberman, Commissioner
Workforce Investment Area Three Grant Recipient
By:
Title:
Date:
Date:
Page
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #178-200-236
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
17, 2000, Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., inquired as to why the original
intent to renovate the "Sprauve House" for use as a minodty business office facility was not
honored, and why were citizens of the area not provided with an opportunity for
participatory involvement.
The remarks of Ms. Bethel were referred to the City Manager for response, with a copy to
Council.
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., Roanoke, Virginia 24016
C:XMyFil~\july 17corr.wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #178-200-236
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34952-071700 authorizing the City Manager to
amend the Annual Update of the Entitlement Consolidated Plan for fiscal year 1999-00,
and to execute documents in connection with said amendment, in order to change the
intended use of the historic "Sprauve House", in connection with the Gainsboro
Professional Park Project. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
June House, Executive Director, Big Brothers-Big Sisters, 2728 Colonial Avenue,
S. W., Suite 1, Roanoke, Virginia 24015
The Reverend Kenneth Wright, 2350 Highland Avenue, S. W., Roanoke, Virginia
24016
Ms. Evelyn Bethel, 35 Patton Avenue, N. E., Roanoke, Virginia 24016
Ms. Vernice Law, 1509 Lafayette Boulevard, N. W., Roanoke, Virginia 24017
Carla Lewis, Librarian, Gainsboro Public Library
The Reverend Diane Scribner Clevenger, 1629 perSinger Road, S. W., Roanoke,
Virginia 24018
Mr. and Mrs. Mills Hobbs, 29 Jay Ridge Road, Cloverdale, Virginia 24077
Mr. A. L. Holland, Sr., 3425 Kershaw Road, N. W., Roanoke, Virginia 24017
C:~vlyFiles\j ul¥ I ?corr.wlxl
Dadene L. Burcham
July 20, 2000
Page 2
pc:
Mr. Courtney Penn, 506 12th Street, N. W., Roanoke, Virginia 24017
Ms. Colleen Carrell, 5635 Old Mountain Road, N. E., Roanoke, Virginia 24019
Ms. Barbara Durham, 2607 Rosalind Avenue, S. W., Roanoke, Virginia 24014
Ms. Kim Montgomery, 2488 Edwardsville Road, Hardy, Virginia 24101
Ms. Laura Scott, 4965 Foxridge Road, S. W., Roanoke, Virginia 24014
Fred Johnson, Director of Development, Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
James D. Grisso, Director of Finance
Office of Grants Compliance
C:L~ly Files\j uly 17 con'.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of July, 2000.
No. 34952-071700.
A RESOLUTION authorizing the City Manager to amend the Annual Update of the
Entitlement Consolidated Plan for FY 1999-2000, and to execute documents in connection with said
amendment in order to change the intended use of the historic "Sprauve House" in connection with
the Gainsboro Professional Park Project.
WHEREAS, each year, the City receives Community Development Block Grant (CDBG)
and Home Investment Parmership Program (HOME) entitlement funds from HUD to implement a
variety of community development programs; -' ~
WHEREAS, these programs are outlined each year as an Annual Update to the Five Year
Consolidated Plan;
WHEREAS, City Council approved the FY 1999-2000 Annual Update on May 12, 1999, by
Resolution No. 34281-051297;
WHEREAS, the original intent to renovate the historic "Sprauve House" for use as an office
facility has been determined not to be the best use of this facility; and
WHEREAS, Big Brothers Big Sisters of Roanoke has offered to provide private funding
toward the construction of the renovations to this structure, and to provide a youth/community
services center, to be owned and managed by Big Brothers Big Sisters of Roanoke.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to amend the
Annual Update of the Entitlement Consolidated Plan for FY 1999-2000, after the required citizen
review, provided there are no compelling objections to the Amendment, and to execute the
appropriate documents in connection with HUD for said amendment, said documents to be approved
as to form by the City Attorney, all in accordance with the City Manager's report dated July 17,
2000.
The City Manager is hereby authorized, for and on behalf of the City, to execute a
public/private partnership Agreement with Big Brothers Big Sisters of Roanoke to provide private
funding for the construction of the renovations to this structure, and to provide a youth/community
services center, to be owned and managed by Big Brothers Big Sisters of Roanoke, upon the terms
and conditions as set out in the City Manager's report dated July 17, 2000, said agreement to be in'
form approved by the City Attorney.
ATTEST:
City Clerk.
H:'O~,ES",R-AmdCot~oPlm-BisBro~er~- 7.17-00
July 14, 2000
'00 ,JUL 1~. ~,~0
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
W. D. "Bill" Bestpitch
C. Nelson Harris
W. Alvin Hudson
William White, Sr.
Linda F. VVyatt
Dear Mayor Smith and Members of City Council:
Subject: Council Report #00-40, "Amendment of Consolidated Plan
Regarding 'Gainsboro Professional Park' (GPP)"
This is to request that the above-referenced Council Report be added to the agenda
for the July 17, 2000, City Council meeting. A copy of the report is attached for your review
and use at the meeting.
Sincerely,
L. Burcham
City Manager
Attachments: 1
CC:
City Clerk
Mrs. June House, Big Brothers Big Sisters
Rev. Kenneth Wright
Mrs. Evelyn Bethel
Mrs. Vernice Law
Mrs. Carla Lewis
Rev. Diane Scribner Clevenger
Mr. and Mrs. Mills and Mary Hobbs
Mr. A./. Holland
Mr. Courtney Penn
Ms. Colleen Carrell
Ms. Barbara Durham
Ms. Kim Montgomery
Ms. Laura Scott
Mr. Fred Johnson, Roanoke Redevelopment and Housing Authority
Roanoke City Council
Regular Agenda Report
'00 JUL 14 A!O :22
July 17, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Amendment of Consolidated Plan Regarding "Gainsboro Professional
Park" (GPP)
Background:
In order to receive federal entitlement funds under the Community Development Block
Grant (CDBG) program of the U.S. Department of Housing and Urban Development
(HUD), the City of Roanoke must submit a five-year Consolidated Plan and annual
updates. The GPP is one of the CDBG-funded projects included in the plan. This project
was undertaken to avoid demolition of the historic "Sprauve House" due to the Second
Street/Gainsboro Road project. The original intent was to renovate the building for use as
an minority business office facility. Project completion has been delayed due to
construction bids exceeding City funds available, uncertainty as to long-term facility
management and other factors. Discussions with Big Brothers Big Sisters of Roanoke
indicate that it could provide private funding toward the construction and take on the long-
term management role. However, the agency's mission and capabilities lie in the field of
youth services and not in operating an office facility.
Considerations:
Public opinion regarding changing the GPP objective to a youth/community services center
owned and managed by Big Brothers Big Sisters was sought over a 30-day review and
comment period. Of the twelve (12) responses received, one (1) was negative, citing the
City's prior commitment to the minority business usage and concerns with how Big
Brothers Big Sisters was selected. Overall, the response indicates support for the new use
as consistent with the history of the structure and community needs. Moreover, the
additional resources offered by Big Brothers Big Sisters are needed to complete the
project, given that the construction bids received on June 7, 2000, continue to exceed the
City's CDBG funds reserved for the GPP. The City's CDBG construction funds will be
included in a contract with the Roanoke Redevelopment and Housing Authority, to be
considered during City Council's August 7, 2000, meeting, under report #00-38.
Amendment of Consolidated Plan
Regarding "Gainsboro Professional
Park" (GPP)
July 17, 2000
Page 2
Recommended Action:
Authorize the City Manager to amend the Consolidated Plan, including submission of
necessary documents to HUD, to change the intended use of the Gainsboro Professional
Park Project.
Respectfully submitted,
DN,[b~ne L. Burcham
CityTvlanager
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Frank E. Baratta, Grants Specialist
Report # 00-40
Roanoke City Council
Regular Agenda Rep~;;~ JUl_ 10 ~'.~
July 17, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Amendment of Consolidated Plan Regarding "Gainsboro Professional
Park" (GPP)
Background:
In order to receive federal entitlement funds under the Community Development Block
Grant (CDBG) program of the U.S. Department of Housing and Urban Development
(HUD), the City of Roanoke must submit a five-year Consolidated Plan and annual
updates. The GPP is one of the CDBG-funded projects included in the plan. This project
was undertaken to avoid demolition of the historic "Sprauve House" due to the Second
Street/Gainsboro Road project. The original intent was to renovate the building for use as
an office facility. Project completion has been delayed due to construction bids exceeding
City funds available, uncertainty as to long-term facility management and other factors.
Discussions with Big Brothers Big Sisters of Roanoke indicate that it could provide private
funding toward the construction and take on the long-term management role. However,
the agency's mission and capabilities lie in the field of youth services and not in operating
an office facility.
Considerations:
Public opinion has been sought about changing the GPP objective to a youth/community
services center owned and managed by Big Brothers Big Sisters. The response indicates
that, overall, there is support for the new use as consistent with the history of the structure
and community needs. Moreover, the additional resources offered by Big Brothers Big
Sisters are needed to complete the project, given that the construction bids received on
June 7, 2000, continue to exceed the City's CDBG funds reserved for the GPP. The City's
CDBG construction funds will be included in a contract with the Roanoke Redevelopment
and Housing Authority, to be considered under report #00-38.
Amendment of Consolidated Plan
Regarding "Gainsboro Professional
Park" (GPP)
July 17, 2000
Page 2
Recommended Action:
Authorize the City Manager to amend the Consolidated Plan, including submission of
necessary documents to HUD, to change the intended use of the Gainsboro Professional
Park Project.
Respectfully submitted,
City Manager
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Frank E. Baratta, Grants Specialist
Report # 00-40
Roanoke City Council
Regular Agenda Report
'00 JtjN 22 A9:32
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Amendment of Consolidated Plan Regarding "Gainsboro Professional Park"
(GPP)
Background:
In order to receive federal entitlement funds under the Community Development Block
Grant (CDBG) program of the U.S. Department of Housing and Urban Development
(HUD), the City of Roanoke must submit a five-year Consolidated Plan and annual
updates. The GPP is one of the CDBG-funded projects included in the plan. This project
was undertaken to avoid demolition of the historic "Sprauve House" due to the Second
Street/Gainsboro Road project. The original intent was to renovate the building for use as
an office facility. Project completion has been delayed due to construction bids exceeding
City funds available, uncertainty as to long-term facility management and other factors.
Discussions with Big Brothers Big Sisters of Roanoke (BB/S) indicate that it could provide
private funding toward the construction and take on the long-term management role.
However, the agency's mission and capabilities lie in the field of youth services and not in
operating an office facility.
Considerations:
Public opinion is being sought about changing the GPP objective to a youth/community
services center owned and managed by Big Brothers Big Sisters of Roanoke. Discussions
to date indicate that, overall, there is support for the new use consistent with the history of
the structure and community needs. Moreover, the additional resources brought to the
project by Big Brothers Big Sisters of Roanoke are needed to finance the construction
costs in the bids received on June 7th. City construction funds will be included in a
contract with the Roanoke Redevelopment and Housing Authority, as discussed under
report #00-38.
Amendment of Consolidated Plan
Regarding "Gainsboro Professional
Park" (GPP)
July 3, 2000
Page 2
Recommended Action:
Authorize the City Manager to amend the Consolidated Plan, including submission of
necessary documents to HUD, to change the intended use of the Gainsboro Professional
Park Project, after the required citizen review and provided there are no compelling
objections to the Amendment.
Respectfully submitted,
City Manager
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Frank E. Baratta, Grants Specialist
Report # 00-40
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60-467
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34964-071700 amending and reordaining certain
sections of the 2000-01 School Food Service Fund Appropriations, providing for
appropriation of $8,256.00, in connection with reappropriation of outstanding
encumbrances as of June 30, 2000. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, July 17,
2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burnham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Barry L. Key, Director, Department of Management and Budget
Cindy H. Lee, Clerk, Roanoke City School Board.
C :'xMy Fil e~\j uly 17c.~'. n~xi
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34964-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 School
Food Services Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 School Food Services Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Food Services
Total Appropriations
Fund Balance
Reserve for Prior Year Encumbrances
8,256
8,256
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF R O NOKE
Office of the City Clerk
July 20, 2000
File #60-467
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
D~ar Mr. Grisso:
I am attaching copy of Ordinance No. 34963-071700 amending and reordaining ce~ain
sections of the 2000-01 School Fund Appropriations, providing for appropriation of
$924,718.00, in connection with reappropriation of outstanding encumbrances as of June
30, 2000. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Barry L. Key, Director, Department of Management and Budget
Cindy H. Lee, Clerk, Roanoke City School Board
C:kMyFil~\july t 7c~rr.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17Ch day of July, 2000.
No. 34963-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 School
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 School Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
A~3oropriatione
Instruction
General Support
Transportation
Operation/Maintenance of Plant
Facilities
Total Appropriations
Fund Balance
Reserve for Prior Year Encumbrances
$ 134,332
86,064
24,990
108,201
571,131
$ 924,718
$ 924,718
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60-396
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34962-071700 amending and reordaining certain
sections of the 2000-01 Risk Management Fund Appropriations, providing for appropriation
of $25,603.00, in connection with reappropdation of outstanding encumbrances as of June
30, 2000. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Barry L. Key, Director, Department of Management and Budget
Glenn A. Asher, Risk Management Officer
C:~yFilm\july 17corr.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34962-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Risk
Management Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Risk Management Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Environmental Management $ 1,099
Risk Management 24,504
Total Appropriations ~ 25,603
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60-361
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34961-071700 amending and reordaining certain
sections of the 2000-01 Fleet Management Fund Appropriations, providing for
appropriation of $476,982.00, in connection with reappropdation of outstanding
encumbrances as of June 30, 2000. The abovereferenced measure was adopted by the
Council of the Cityof Roanoke at a regular meeting which was held on Monday, July 17,
2000.
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Barry L. Key, Director, Department of Management and Budget
James A. McClung, Manager, Fleet Management
C:~4yFile~\july 17corr,w]xi
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34961-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Fleet
Management Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Fleet Management Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Ar)r)ropHations
Operating Expenses $ 12,941
Capital Outlay 464,041
Total Appropriations
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60-299
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 34960-071700 amending and reordaining certain
sections of the 2000-01 Management Services Fund Appropriations, providing for
appropriation of $11,589.00, in connection with reappropdation of outstanding
encumbrances as of June 30, 2000. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, July 17,
2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Barry L. Key, Director, Department of Management and Budget
C:~viy Files~july 17c~'r. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34960-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Management Services Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Management Services Fund Appropriations, be, and the same
are'hereby, amended and reordained to read as follows, in part:
Appropriations .
Operating Expenses $ 4,689
Capital Outlay 6,900
Total Appropriations $ 11,589
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60-301
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34959-071700 amending and reordaining certain
sections of the 2000-01 Department of Technology Fund Appropriations, providing for
appropriation of $177,403.00, in connection with reappropriation of outstanding
encumbrances as of June 30, 2000. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, July 17,
2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Barry L. Key, Director, Department of Management and Budget
Joe D. Slone, Director, Department of Technology
C:kMyFilca\july 17corr.w~l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34959-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Department of Technology Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Department of Technology Fund Appropriations, be, and the.
same are hereby, amended and reordained to read as follows, in part:
Am3ropriations
Operating Expenses
Capital Outlay
Computer Aided Dispatch
Telephone System Maintenance
Total Appropriations
$ 82,214
65,772
18,990
10,427
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
A'I-rEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60-247
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
D~ar Mr. Grisso:
I am attaching copy of Ordinance No. 34958-071700 amending and reordaining certain
sections of the 2000-01 Hotel Roanoke Conference Center Fund Appropriations, providing
for appropriation of $796.00, in connection with reappropriation of outstanding
encumbrances as of June 30, 2000. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, July 17,
2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Barry L. Key, Director, Department of Management and Budget
Deborah J. Moses, Executive Director, Hotel Roanoke and Conference Center
C:"~MyFilea~ uly 17covr.wpd
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34958-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Hotel
Roanoke Conference Center Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Hotel Roanoke Conference Center Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
Approoflations
Operating Expenses $ 796
Total Appropriations
$ 796
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60-331
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 34957-071700 amending and reordaining certain
sections of the 2000-01 Transportation Fund Appropriations, providing for appropriation
of $54,566.00, in connection with reappropriation of outstanding encumbrances as of June
30, 2000. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Kit B. Kiser, Assistant City Manager for Operations
Barry L. Key, Director, Department of Management and Budget
Robert K. Bengtson, Director, Department of Public Works
C:~lyFil~\july 17corr, wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34957-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Transportation Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Transportation Fund Appropriations, be, and the same are
h~eby, amended and reordained to read as follows, in part:
AonropHations
Century Station Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Total Appropriations
$ 3,580
12,380
38,606
54,566
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60-192
Sandra H. Eakin
Deputy City Clerk
James D. Gdsso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34956-071700 amending and reordaining certain
sections of the 2000-01 Civic Center Fund Appropriations, providing for appropriation of
$159,827.00, in connection with reappropriation of outstanding encumbrances as of June
30, 2000. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Kit B. Kiser, Assistant City Manager for Operations
Barry L. Key, Director, Department of Management and Budget
James M. Evans, Manager, Department of Civic Facilities
C:~4yFil~\j uly 17cam'.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34956-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Civic
Center Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Civic Center Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
ADl~roDriations
Operating Expenses $ 14,474
Capital Outlay 144,840
Concessions 513
Total Appropriations
$159~827
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60-27
Sandra H. Eakin
Deputy City Clerk
James D. Gdsso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34955-071700 amending and reordaining certain
sections of the 2000-01 Sewage Fund Appropriations, providing for appropriation of
$307,245.00, in connection with reappropriation of outstanding encumbrances as of June
30, 2000. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Kit B. Kiser, Assistant City Manager for Operations
Barry L. Key, Director, Department of Management and Budget
Scott Shirley, Manager, Water Pollution Control Plant
C:XMyFiles\july 17corr. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The lTth day of July, 2000.
No. 34955-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Sewage
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Sewage Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
ADDroDriation$
Administration
Maintenance
Operations
Laboratory
Lateral Maintenance and Replacement
Capital Outlay
135,013
22,915
4,867
1,415
65,182
77,853
Total Appropriations
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34954-071700 amending and reordaining certain
sections of the 2000-01 Water Fund Appropriations, providing for appropriation of
$174,730.00, in connection with reappropriation of outstanding encumbrances, as of June
30, 2000. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Kit B. Kiser, Assistant City Manager for, Operations
Barry L. Key, Director, Department of Management and Budget
Jesse H. Perdue, Jr., Manager, Water Department
C:'~lyFiles\j uly 17corr.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34954-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Water
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 Water Fund Appropriations, be, and the same are hereby,.
amended and reordained to read as follows, in part:
Aoorooriations
General Operating Expenses
Water - Pumping Station and Tanks
Water- Purification
Water - Capital Outlay
Utility Line Services
Total Appropriations
$ 30,512
4,190
36,409
95,048
8,571
$174,730
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Do'ar Mr. Grisso:
I am attaching copy of Ordinance No. 34953-071700 amending and reordaining certain
sections of the 2000-01'General Fund Appropriations, providing for appropriation of
$1,288,919.00, in connection with reappropriation of outstanding encumbrances as of June
30, 2000. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Barry L. Key, Director, Department of Management and Budget
C:~VIyFiI~\j uly 17¢o~. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34953-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 General Fund Appropriations, be, and the same are hereby,
a~ended and reordained to read as follows, in part:
Appropriations
City Treasurer
Clerk of Circuit Court
Juvenile and Domestic Relations Court Services
General District Court
Circuit Court Judges
Commissioner of the Revenue
Sheriff
Jail
City Council
City Attorney
City Clerk
Real Estate Valuation
Municipal Auditing
Director of Finance
Billings and Collections
Electorial Board
City Manager
Emergency Management Services
Economic Development
Office of Management and Budget
Human Resources
Occupational Health Clinic
Communications - E911
12,154
41,232
1,916
28,808
35
4,479
323
177,308
4,151
7,118
420
1,020
23,945
13,261
23,315
115
20,704
47
35,996
17,055
6,838
1,952
7,435
Purchasing Department
Custodial Services
Building Maintenance
Fire - Administration
Fire - Support
Fire - Operations
Emergency Medical Services
Director of Public Works
Streets and Traffic
Paving Program
Street Lighting
Traffic Engineering
Solid Waste Management - Refuse
Engineering
Building Inspections
Planning and Code Enforcement
Parks and Grounds Maintenance
Recreation
City Market
Social Services - Administration
Income Maintenance
Social Services - Services
Employment Services
VISSTA
Outreach Detention
Youth Haven I
Crisis Intervention
Police - Administration
Police - Investigation
Police - Patrol
Police - Services
Police - Training
Police - Animal Control
Libraries
2,625
9,471
244,489
638
3,112
26,655
7,272
5,527
41,75O
2 145
29 869
51 092
51 892
151 833
67.265
38.961
26.268
23 O45
2OO
1,875
1,423
2O,982
965
4,166
4,133
543
3,601
177
3,039
7,780
3,863
1,295
143
21,198
Total Appropriations
$ 1,288,919
Fund Balance
Reserve for Prior Year Encumbrances
$ 1,288,919
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
City of Roanoke, VA
Department of Finance
July 17, 2000
'00 JUl. 13 All :27
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
Reappropriation of Outstanding Encumbrances as of June 30, 2000
At the close of fiscal year 2000,. budgeted funds were obligated for outstanding
encumbrances. Purchase orders or contracts were issued for the goods and services as
of the close of fiscal year 2000, but delivery of the goods or performance of the services
had not been completed. Reappropriation of these funds carries forward the unspent
budget funds that were originally appropriated and are contractually obligated for the
goods and services. The appropriation amounts are as follows:
General Fund
Water Fund
Sewage Fund
Civic Center Fund
Transportation Fund
Hotel Roanoke Conference Center Fund
Department of Technology Fund
Management Services Fund
Fleet Management Fund
Risk Management Fund
School Fund
School Food Services Fund
$ 1,288,919
174,730
307,245
159,827
54,566
796
177,403
11,589
476,982
25,603
924,718
8,256
Dj~ctor of Fina/n;b
JDG/AFS/pac
Attachments
I recommend that Council adopt the attached budget ordinances to reappropriate these
funds into the current year budget in order that these encumbrances may be properly
liquidated.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 24, 2000
File #60-468
James Gay, Corporate Secretary
Quality Plus Services, Inc.
2929 Quality Drive
Petersburg, Virginia 23805
Dear Mr. Gay:
I am enclosing copy of Ordinance No. 34966-071700 accepting the bid of Quality Plus
Services, Inc., in the amount of $827,680.00, for providing and installing a new 1750
horsepower, 4160 volt variable frequency drive electdc motor for the Water Pollution
Control Plant, upon certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such work; and
rejecting all other bids made to the City for the work. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
D. Darwin Roupe, Acting Director, Department of General Services
Philip C. Schirmer, Acting City Engineer
C:'~VlyFile~X.j uly I 7corr.wpd
-
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 24, 2000
File #60-468
Mike Bowling, Senior Mechanical Estimator
G. J. Hopkins, Inc.
P. O. Box 12467
Roanoke, Virginia 24025
Jeffery Boudereaux, Vice President
Newcomb Acquisition Corp.
P. O. Box 10924
Roanoke, Virginia 24022
Gentlemen:
I am enclosing copy of Ordinance No. 34966-071700 accepting the bid of Quality Plus
Services, Inc., in the amount of $827,680.00, for providing and installing a new 1750
horsepower, 4160 volt vadable frequency ddve electdc motor for the Water Pollution
Control Plant, upon certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such work; and
rejecting all other bids made to the City for the work. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, July 17, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescdbed equipment.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:'~vlyFile~\j uly 17 c.o~. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of July, 2000.
No. 34966-071700.
AN ORDINANCE accepting the bid of Quality Plus Services, Inc. for providing and installing
a new 1750 horsepower, 4160 volt variable f~equency drive electric motor for the Water Pollution
Control Plant, upon certain terms and conditions and awarding a contract therefor, authorizing the
proper City officials to execute the requisite contract for such work; rejecting all other bids made to
the City for the work; and providing for an emergency.
BE IT ORDAI31ED by the Council of the City of Roanoke as follows:
1. The bid of Quality Plus Services, Inc., in the amount of $827,680 for providing and
installing a new 1750 horsepower, 4160 volt variable frequency drive electric motor for the Water
Pollution Control Plar~ as is more particularly set forth in the City Manager's report dated July 17,
2000, to this Council, such bid being in full compliance with the City's plans and specifications made
therefor and as provided in the contract documents offered said bidder, which bid is on file in the
Purchasing Department, be and is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, the requisite contract with the successful bidder, based on its
proposal made therefor and the City's specifications made therefor, said contract to be in such form
as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore
or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual dally operation of the municipal governmem, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 24, 2000
File #60-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34965-071700 amending and reordaining certain
sections of the 2000-01 Sewage Treatment Fund Appropriations, providing for transfer of
$850,000.00, in connection with a contract with Quality Plus Services, Inc., for providing
and installing a new vadable frequency drive electdc motor for the Water Pollution Control
Plant. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
D. Darwin Roupe, Acting Director, Department of General Services
Philip C. Schirmer, Acting City Engineer
C:LMyFile~\j uly 17 corr.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34965-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Sewage Treatment Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Sewage Treatment Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
_.
AooropHation$
Capital Outlay
Water Pollution Control Plant Blower Motor (1) ...................
Retained Earnings
$ 61,353,135
850,000
Retained Earnings (2) ....................................... $
1 ) Appropriated from
General Revenue
2) Retained Earnings
(003-510-8359-9003)
(003-3336)
$ 850,000
(850,000)
29, O74,483
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage,
ATTEST:
City Clerk.
Roanoke City Council C'ITY
Regular Agenda Report
'00 JUL 10
July 17, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Bid Committee Report
New 1750 Horsepower, 4160 Volt
Variable Frequency Drive Electric Motor
Water Pollution Control Plant
1402 Bennington Street, S.E.
Roanoke, Virginia
Bid No. 00-05-21
Background:
The original methane fired blower engine has passed the point of economical repair and
should be replaced. By replacing this engine with a new 1750 horsepower, 4160 volt
variable frequency drive electric motor, we will have a reliable source of power that can be
operated with less expense when the cost of maintenance is considered as an operating
expense. The existing engine was installed in 1972.
After proper advertisement, bids were received by D. Darwin Roupe, Acting Director of
General Services, at 2:00 p.m. on Wednesday, June 14, 2000. Three (3) bids were
received, with Quality Plus Services, Inc., 2929 Quality Drive, Petersburg, Virginia 23805,
submitting the Iow responsive and responsible bid for the above motor in the amount of
$827,680 and 210 consecutive calendar days of contract time. The bid price also includes
installing the motor at the Water Pollution Control Plant.
Considerations:
Funding is available in the Water Pollution Control Plant Retained Earnings account.
Contract Amount
Contingency
$827,680
22,320
Total $850,000
Recommended Action:
Accept the above bid and award a lump sum contract with Quality Plus Services, Inc. for
the new 1750 horsepower, 4160 volt variable frequency drive electric motor and controls,
to include installation of the motor, in the amount of $827,680, and 210 consecutive
calendar days of contract time, with a project contingency of $22,320, in a form approved
by the City Attorney. Authorize the City Manager to enter into a contractual agreement for
the same.
Honorable Ralph K. Smith, Mayor, and Members of City Council
Bid Committee Report
New 1750 Horsepower, 4160 Volt
Variable Frequency Drive Electric Motor
Water Pollution Control Plant
1402 Bennington Street, S.E.
Roanoke, Virginia
Bid No. 00-05-21
July 17, 2000
Page 2
Authorize the Director of Finance to transfer $850,000 from the Water Pollution Control
Plant Retained Earnings account to a new capital account entitled "Water Pollution Control
Plant Blower Motor".
Reject the other bids received.
Respectfully Submitted,
W. Alvin Hudson
William H Carder
Philip C. Schirmer
I concur in the recommendation of the bid committee and recommend it to you for
approval.
Respectfully submitted,
City Manager
DLB/LBC/bls
Attachment
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
D. Darwin Roupe, Acting Director of General Services
# 00-153
- ATTACHMENT 1
TABULATION OF BIDS
NEW 1750 HORSEPOWER, 4160 VOLT
VARIABLE FREQUENCY DRIVE ELECTRIC MOTOR
WATER POLLUTION CONTROL PLANT
1402 BENNINGTON STREET, S.E.
ROANOKE, VIRGINIA
BID NO. 00-05-21
Bids were opened by D. Darwin Roupe, Acting Director of General Services, on
Wednesday, June 14, 2000 at 2:00 p.m.
Quality Plus Services, Inc. $ 827,680 210
G.J. Hopkins, Inc. 1,132,900 210
Newcomb Acquisition Corporation 1,183,020 240
Office of the City Engineer
Roanoke, Virginia
July 17, 2000
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 24, 2000
File #57
M. Wayne Hylton, Jr., Vice President
S. R. Draper Paving Co.
4742 Old Rocky Mount Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Hylton:
I' am enclosing copy of Ordinance No. 34967-071700 accepting the bid of S. R. Draper
Paving Co., in the amount of $89,073.75, for constructing 2,325 square feet of sidewalk
and 2,400 linear feet of curb and associated work along various streets throughout the City
of Roanoke referred to as Phase V-B (CDBG) Project, upon certain terms and conditions,
and awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; and rejecting all other bids made to the City for the work.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Dadene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Kit B. Kiser, Assistant City Manager for Operations
James D. Grisso, Director of Finance
D. Darwin Roupe, Acting Director, Department of General Services
Robert K. Bengtson, Director, Department of Public Works
C:~MyFites\july 17corr.wlxl
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Dcpulry City Clerk
July 24, 2000
File #57
William D. Gee, President
H. & S. Construction Co.
2011 Salem Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Gee:
I am enclosing copy of Ordinance No. 34967-071700 accepting the bid of S. R. Draper
Paving Company, in the amount of $89,073.75, for constructing 2,325 square feet of
sidewalk and 2,400 linear feet of curb and associated work along various streets
throughout the City of Roanoke referred to as Phase V-B (CDBG) Project, upon certain
terms and conditions, and awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; and rejecting all other bids made to the City
for the work. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 17, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescdbed project.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:'~vlyFil¢a\j uly 17corr. wpd
IN THECOUNCILFORTHECITY OF ROANOKE
The 17th day of July, 2000.
No. 34967-071700.
AN ORDINANCE accepting the bid of S.R. Draper Paving Company, for constructing
2,325 square feet of sidewalk and 2,400 linear feet of curb and associated work along various
streets throughout the City of Roanoke referred to as Phase V-B (CDBG) Project, upon certain
terms and conditions, and awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other bids made to the City for the
work; and providing for an emergency.
BE IT ORDAINED by the Council oft. he City of Roanoke as follows:
1. The bid Of S.1L Draper Pavin~ Company in the mount ~f $89,073.75 for
constructing 2,325 square feet of sidewalk and 2,400 linear feet of curb and associated work
along various meets throughout the City of Roanoke referred to as Phase V-B (CDBG) Project,
as is more particularly set forth in the City Manager's r,~aort dated July 17, 2000, to this Council,
such bid being in full compliance with the City's plans and specifications made therefor and as
provided in the contract documents offered said bidder, which bid is on file in the Purchasing
Department, be and is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, the requisite contract with the successful bidder, based on its
proposal made therefor and the City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and th6 cost of said work to be paid for out of funds
heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
July 17, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Bid Committee Report
New Concrete Sidewalks, Entrances and Curb
Phase V-B (CDBG)
Bid No. 00-4-49
Background:
This project consists primarily of constructing 2,325 square feet of sidewalk and 2,400
linear feet of curb at the locations listed in Attachment 2, and associated work. Street
selection was developed from various surveys (neighborhood questionnaires and staff
recommendations), and the new process for evaluating citizens' requests. This project,
being funded with Community Development Block Grant (CDBG) funds, must also conform
with federal regulations and guidelines.
New concrete sidewalks, entrances, curb and gutter improvements are to be constructed
throughout the City as part of the 1996, 1997 and 1999 Bond Issues. Phase I and
Phase II construction is complete. Phase III and Phase IV are under construction, and a
contract for Phase V-A was awarded on June 19, 2000. The work in the present contract
is referred to as Phase V-B.
In the 1997 Bond Referendum, $2,000,000 was approved for the neighborhood curb, gutter
and sidewalk program. A future project in 2001 is anticipated.
Considerations:
After proper advertisement, bids were publicly opened and read aloud by D. Darwin Roupe,
Acting Director of General Services, on Tuesday, June 13, 2000. Two bids were received,
with S.R. Draper Paving Company, 4742 Old Rocky Mount Road, Roanoke, Virginia 24014,
submitting the Iow bid in the amount of $89,073.75
Funding in the amount of $99,073.75 ($89,073.75 for the contract and $10,000.00 for
contingency) is available in CDBG Curb, Gutter and Sidewalk account numbers 035-G01-
0137-5295 and 035-G00-0037-5295.
Recommended Action:
Accept the above bid and authorize the City Manager to execute a unit price contract for
the above work with S.R. Draper Paving Company, in a form approved by the City
Attorney, in the amount of $89,073.75 and 180 calendar days for completion, with a project
contingency of $10,000.00. Reject the other bid received.
Honorable Ralph K. Smith, Mayor, and Members of City Council
Bid Committee Report
New Concrete Sidewalks, Entrances and Curb
Phase V-B (CDBG)
July 17, 2000
Page 2
Respectfully Submitted,
W. Alvin Hudson
William H. Carder
Philip C. ~;chirmer
I concur in the recommendation of the bid committee and recommend it to you for
approval.
Respectfully submitted,
Darlene L. Bur~~
City Manager
DLB/JGB/bls
Attachment
CZ
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
D. Darwin Roupe, Acting Director of General Services
Meg T. Munton, Grants Specialist
# 00-154
ATTACHMENT 1
TABULATION OF BIDS
NEW CONCRETE SIDEWALKS,
ENTRANCES AND CURB
PHASE V-B (CDBG)
BID NO. 00-4-49
Bids were opened by D. Darwin Roupe, Acting Director of General Services, on
Tuesday, June 13, 2000, at 2:00 p.m.
S.R. Draper Paving Company
$ 89,O73.75
H. & S. Construction Company
$101,836.50
Office of the City Engineer
Roanoke, Virginia
July 17, 2000
ATTACHMENT 2
PROJECT LOCATIONS
11th Street J Mercer Avenue to Rugby Avenue
Staunton Avenue 6th Street at School to Lafayette Avenue
16th Street
Carroll Avenue to Staunton Avenue (west side)
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #60-178-432
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
!. am attaching copy of Resolution No. 34969-071700 authorizing execution of the
Shenandoah Crossing Cooperation and Parking Agreement between the City of Roanoke
and the Roanoke Redevelopment and Housing Authority (RRHA), to provide for
implementation of certain aspects of the Redevelopment Plan for the Gainsboro
Community Program Area, specifically conversion of the former Norfolk and Western GOB
South into market rate apartments; for provision by the City of certain parking
arrangements therefor; and ratifying, approving and confirming the formation by RRHA of
the legal entities proposed by RRHA to assist in financing and effectuating the project. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority,
2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
James D. Grisso, Director of Finance
James D. Ritchie, Sr., Deputy City Manager
Kit B. Kiser, Assistant City Manager for Operations
Barry L. Key, Director, Department of Management and Budget
C:L,~4y File~\j uly 17¢orr.wpd
.JÞ~
\¡-l,. .
TN THE COCI\CIL OF TI-IE CITY OF ROANOKE, VIRGII\IA,
The 17th day of July, 2000.
No. 34969-071700.
A RESOLUTION authorizing execution of the Shenandoah Crossing Cooperation and
Parking Agreement between the City of Roanoke and the Roanoke Redevelopment and Housing
Authority (RRHA) to provide for implementation of certain aspects of the Redevelopment Plan for
the Gainsboro Community Program Area, specifically regarding the conversion of the former
Norfolk and Western GOB South into market rate apartments, for provision by the City ofcenain
parking arrangements therefor, and ratifying, approving and conlìrming the formation by RRHA of
the legal entities proposed by the RRHA to assist in financing and effectuating the projcct.
WHEREAS, it appears that some scctions of the City ]oeated in the general area ofOrangc
Avenue and Williamson Road, west of I-58] contain blighted areas which, by reason of
dilapidation. obsolescence, faulty arrangement of design. deleterious land usc or obsolete layout are
detrimental to the safety. health, morals or welfare of the residents of the City; and
WHEREAS, the City desires that the Roanoke Redevelopment and !lousing Authority
(RRHA) undertake the implementation of certain aspects of the Redevelopment Plan, ineluding the
conversion of the Itll1ner Norltllk and Western GOB South into market rate apartments:
WHEREAS, the City desires to providing funding in an amuuntup to $1.2 million to the
RRHA to assist in the tinancing of the renovation and conversion of the tonner Norfolk and Westcrn
GOB South into market rate apartments; and
WHEREAS, the proposed eight-seven (87) apartments to bc constructed will reqlllre
dedicated parking spaces, and the City is desirous of providing for a period of up to five (5) years
,
" .)
a total of up to eighty-seven (87) parking spaces, as needed by tenants, to be dedicated to the
apartment project in the public parking structure to be built adjacent to the new apartment project,
subject to appropriation by City Council.
THEREFORE, BE IT RESOI ,VED by the Council uf the City of Roanoke as follows:
1. The City Manager and the City Clerk arc authorized to execute and attest.
respectively, the Shenandoah Crossing Cooperation and Parking Agn:ement with the Roanoke
Redevelopment and Housing Authority to provide a portion of the funding tor implementation of
the conversion of the former Norfolk and Western GOB South into market rate apartments, not to
exceed $1 ,~OO.OOO, and to provide to the RRHA up to eighty-seven (87) parking spaces in the public
parking structurc to be built adjaccnt to the apartment project, subject to appropriations, for up to a
live (5) year period, and ratifying, approving and conJìrming the formatiön by RRHA of the legal
entities proposed by the RRHA to assist in financing and ctTectuating the project; all in accordance
with the recommendation set forth in the report orthe City Manager, dated July 17,2000.
2. The Shenandoah Crossing Cooperation and Parking Agreement shall be in
substantially the same torm as that which is attached to the aforementioned City Manager's report,
.md shall be approved as to torm by the City Attorney.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
REVISED
August 29, 2000
File #60-178-432
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34968-071700 amending and reordaining certain
sections of the 2000-01 Capital Projects Fund Appropriations, providing for appropriation
of $1,200,000.00, in connection with the Shenandoah Crossir~g Cooperation and Parking
Agreement. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Kit B. Kiser, Assistant City Manager for Operations
Barry L. Key, Director, Department of Management and Budget
Scott Shidey, Manager, Water Pollution Control Plant
C:~viyFiles~july 17corr. wlxi
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of July, 2000.
No. 34968-071700.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
CommunitY Development $ 3,866,145
Shenandoah Crossing Project (1) ............................. 1,200,000
Fund Balance
Reserved Fund Balance - Unappropriated (2) .................... $ 508,441
1 ) Appropriated from
General Revenue (008-002-9578-9003) $ 1,200,000
2) Reserved Fund
Balance -
Unappropriated (008-3325) (1,200,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
ATrue
CI rk "
Roanoke City ¢~un¢il
Regular Agenda Report
July 17, 2000
Honorable Ralph K. Smith, Mayor and Members of City Council
Roanoke, VA
SUBJECT:
Shenandoah Crossing Cooperation and
Parking Agreement
Background:
The Roanoke Redevelopment and Housing Authority (RRHA) plans to convert the
Norfolk and Western General Office Building-South, located on North Jefferson Street
within the Greater Gainsboro Redevelopment Area, into market rate apartments. The
City wishes to work with the Authority to accomplish the successful completion of this
project and for the general revitalization of this area of the city. The city has committed
to providing a $5 Million parking garage and significant public infrastructure
improvements to the area in support of this downtown housing project, the proposed
Crewe Suites office building sponsored by the Roanoke Neighborhood Development
Corporation and the Roanoke Higher Education Center.
Consideration:
The City proposes to grant $1.2 million to the RRHA to be used to renovate, improve,
and construct market rate apartments with the understanding that these City funds will
be used with other sources of funding for the Project including syndication proceeds and
mortgage funds insured by the United States Department of Housing and Urban
Development (HUD). According to the terms of the contract, the City contribution
would be repaid out of any residual cash flow available from the project. RRHA will work
closely with the City to report on the progress of the project and to provide periodic
financial updates. However, the contribution will not be a debt of the project.
Consequently, no future action by the City is required to forgive the debt if repayment is
not possible. The RRHA will use its best efforts to obtain residual equity cash flow from
the Project and to use such cash flow to make annual contribution payments to the City
in repayment of this grant in the amount of $1.2 million. The ownership entity will be a
taxable limited partnership. The project encompasses eighty-seven (87) market rate
apartments, each of which will require a dedicated parking space. The City further
wishes to provide for a period of five (5) years a total of eighty-seven (87) parking
spaces dedicated to the apartment project in the public parking structure to be built
adjacent to the new apartment building, subject to annual appropriations.
July 17, 2000
Page 2
Recommended Action(s):
Authorize the City Manager to execute the Shenandoah Crossing Cooperation and
Parking Agreement as contained in Attachment (A) and appropriate $1.2 Million to a
new Capital Fund Account established by the Director of Finance entitled "Shenandoah
Crossing Project."
Respectfully submitted
Darlene L. Burcham
City Manager
Attachment
John P. Baker, Executive Director, Roanoke Redevelopment & Housing Authority
William M. Hackworth, City Attorney
Barry L. Key, Director, Department of Management and Budget
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Report # 00-45
SHENANDOAH CROSSING COOPERATION AND PARKING AGREEMENT
THIS SHENANDOAH CROSSING COOPERATION AND PARKING AGREEMENT
is made as of this __ day of July, 2000, by and between the CITY OF ROANOKE, a municipal
corporation of the Commonwealth of Virginia (the "City") and the ROANOKE
REDEVELOPMENT AND HOUSING AUTHORITY, a political subdivision of the
Commonwealth of Virginia ("RRHA").
RECITALS:
WHEREAS, the Norfolk and Western General Office Building South ("GOB-South") is
located in a section of the City which contains blighted areas which impair economic values and
tax revenues, cause an increase in and spread of disease and crime, and constitute a menace to the
health, safety, morals and welfare of the residents of the City; and
WHEREAS, within said area of the City the condition of title, diverse ownership of the
land to be assembled, street or lot layouts or other conditions have prevented proper
development of the land; and
WHEREAS, on January 10, 1972, the City Council approved the Redevelopment Plan for
the Gainsboro Community Program Area (the "Plan") which Plan was subsequently approved by
RRHA's Board of Commissioners and has since been amended by the City Council and RRHA's
Board of Commissioners on several occasions since 1972; and
WHEREAS, RRHA wishes to convert the GOB-South Building into market rate
apartments to enhance the continued improvement within the Plan area (the "Project"); and
RKE# 0646658.WPD
077836-00000-01
WHEREAS, RRItA has formed Shenandoah Crossing, L.P., a limited partnership into
which funds will be transferred by RRHA and Shenandoah Crossing, Inc., a Virginia Corporation
to serve as the general partner of Shenandoah Crossing, L.P.; and
WHEREAS, by the execution hereof the City does ratiO, approve and confirm the
formation of such legal entities pursuant to Section 36-19(12) of the 1950 Code of Virginia, as
amended; and
WHEREAS, the City intends to grant to the Project $1.2 Million Dollars to be used to
renovate, improve and construct market rate apartments in the Project with the understanding that
said City funds will be used with other sources of funding for the Project including syndication
proceeds and mortgage funds insured by the United States Department of Housing and Urban
Development ("HUD"); and
WHEREAS, the City and Authority wish to work together to accomplish the successful
completion of the Project and the general revitalization of that part of the City known as the
Gainsboro Community.
NOW, THEREFORE, in consideration of the benefits to accrue to the City and its citizens
from the implementation of the Project, and of the mutual covenants hereinafter set forth, the City
and RRI-IA agree as follows:
1. The maximum obligation of the City pursuant to this Agreement will be $1.2
Million. Such funds allocated to the Project will be maintained by the City in an account to be
identified by the City and approved by HUD.
2. During the construction phase of the Project, the City shall transfer such funds to
RRHA for further disbursement into the Project, in a maximum of five installments. The first such
C/M: 077836-00000-01 2
transfer will be in an amount not to exceed $200,000 at the date of the execution by RRHA of a
Construction Contract to construct the Project. The four subsequent transfers will be based upon
an analysis of cash needs during the construction process and will not exceed $500,000 each. The
sum of $100,000 will be withheld by the City from the final such funds transfer until the Project is
75% complete as determined by the architect's Progress Certificate. RRHA will notify the City of
the amount of each transfer and the City shall make such transfer to RRHA within five (5)
business days of the date of the City's receipt of such notice.
3. Said funds shall be disbursed by RRHA in accordance with a formula to be
determined by RRHA, the City, and HUD based upon an analysis of the syndication proceeds,
mortgage proceeds and other equity flowing into the Project.
4. RRHA will use its best efforts to obtain residual equity cash flow from the Project
and to use such residual equity cash flow to make annual contributions, as soon as such cash flow
is available, to the City in a total amount not to exceed $1.2 Million. Each such annual cash
contribution shall be paid to the City.
5. RRHA agrees to implement the Project and to provide and make available 87
market rate apartments located in the Project.
6. For a period of five (5) years, said period to begin twelve (12) months following
the issuance of a Final Certificate of Occupancy for the Project, the City will provide up to 87
parking spaces to RRI-IA for use by tenants in the Project, as they are needed by tenants, at a ratio
of one parking space per apartment. These parking spaces will be located in the parking structure
to be constructed and maintained by the City immediately adjacent to the Project. Funding for the
parking will be provided by the City upon completion of the parking structure, subject to annual
RKE# 06466SS.WPD
Ca~l: 077836-00000-01 ~
appropriation, by the transfer by the City to the City's Transportation Fund of funds, as
determined appropriate by the City, said amount being based upon the number of occupied
apartments in the Project.
7. During the fifth year following the issuance of the Final Certificate of Occupancy,
the City and RRHA will evaluate the Project's ability to pay for parking at the beginning of the
sixth year, and the City's continued provision of such funding for parking.
8. Any notices required to be given under this Agreement shall be sufficient if in
writing and sent by first class, registered or certified mail, return receipt requested; if to RRHA, to
the Executive Director, P.O. Box 6359, Roanoke, Virginia 24017-0359; or if to the City, to the
City Manager, 215 Church Avenue, SW, Room 364, Roanoke, Virginia 24011. Either party may
change its address for purposes of notice by giving notice to the other in accordance with this
paragraph.
9. This Agreement shall be binding upon and shall inure to the benefit of the
successors and permitted assigns of the parties hereto; provided, however, that in no event may
this Agreement or any of the rights, benefits, duties or obligations of the parties hereto, be
assigned, transferred or otherwise disposed of without the prior written consent of the other,
which consent neither party shall be obligated to give.
10.
Agreement.
It is understood between the parties that no third party fights are created by this
CITY OF ROANOKE
RKE# 06466~8.WPD
CtM: 077836-00000-01 4
By:
City Manager
ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY
By:
Executive Director
Approved as to Financing:
Director of Finance
Approved as to Form:
City Attorney
Approved as to Execution:
City Attorney
Ri<El 0646658.WPD
C/M: 077836-00000.01 5
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #79-162
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
[.am attaching copy of Ordinance No. 34915-071700 amending and reordaining §32-93,
Generally, §32-94, Rules and regulations for administration of division, §32-95, Eligibility
of residential real property_, §32-97, Amount of exemption, §32-98, Applications, §32-101.1,
Generally, §32-101.2, Rules and re_qulations for administration of division, and §32-101.5,
Application, of Chapter 32, Taxation, and adding a new §32-98.1, Eligibility, to Chapter 32,
Taxation, of the Code of the City of Roanoke (1979), as amended, relating to tax
exemption for certain rehabilitated real property, in order to provide for certain changes in
such exemptions and the administration thereof; effective and retroactive to July 1,2000.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 3, 2000, also adopted by the Council on
second reading on Monday, July 17, 2000
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
C:',MyFil~s\j ul y t 7co~.wpd
Dadene L. Burcham
July 20, 2000
Page 2
pc:
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable John B. Ferguson, Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President- Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
ROnald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
James D. Grisso, Director of Finance
Willard N. Claytor, Director, Real Estate Valuation
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable David C. Anderson, City Treasurer
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Ronald L. Smith, Acting Building Commissioner
C:~lyFiles\july I ?eorr.v~
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINA,'
The 17th day of July, 2000.
No. 34915-071700.
AN ORDINANCE amending and reordaining §32-93, ~ §32-94, Rules and
regulations for administration of division. §32-95, Eligibili _ty of residential real property,
§32-97, Amount of exemption, §32-98, Application, §32-101.1, ~ §32-101.2, Rules
and regulations for adminiatration of division, and §32-101.5, ~ of Chapter 32,
Taxation, and adding a new §32-98.1, ~ to Chapter 32, Taxation, of the Code of
the City of Roanoke (1979), as amended, relating to tax exemption for certain rehabilitated
real property, in o. rder to provide for certain changes in such exemptions and the
administration thereof; and providing for an effective date.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 32-93, Generally, §32-94, Rules and regulations for _administration of
division, §32-95, Eligibility of residential real property, §32-97, Amount of exemption. §32-
98, Application, §32-101.1, Generally, §32-101.2, Rules and regulations for_administration
of division, and §32-101.5, ~ are hereby amended and reordained, and new §32-
98.1 Eligibility, is added to Chapter 32, Taxation, of the Code of the City of Roanoke
(1979), as amended, in order to provide for certain changes in such exemptions and the
administration thereof, and shall read and provide as follows:
§32-93. Generally; termination of exemption program.
(a) The director of real estate valuation shall, upon application made
and within the limits as hereinafter provided, order exemption of real property
tax on real property substantially rehabilitated for residential use and on real
property substantially rehabilitated for commercial or industrial use.
(b) This division shall terminate and no new applications for
exemption shall be accepted on and after July 1, 2005, unless reenacted. This
provision shall not affect applications filed before that date, or the continued
eligibility for exemption of properties approved before that date.
§32-94.
Rules and regulations for administration of division.
The director of real estate valuation, with the advice and comment of
the city manager, director of f'mance and commissioner, shall adopt and
promulgate such rules and regulations not inconsistent with the provisions of
this division as are deemed necessary for the effective administration of this
division.
§32-95. Eligibili _ty of residential real property_.
(a) In order to qualify for the exemption fxom real property taxation
for real property substantially rehabilitated for residential use, a structure shall
meet all of the following criteria:
(1) Be no less than twenty-five (25) years of age;
(2) Be improved so as to increase the assessed value of the
structure by no less than forty (40) percent;
(3) Be improved without increasing the total square footage
of such structure by more than fifteen (15) percent;
(4) Be designed for and suitable for residential use, at least
in part, after completion of such improvement; and
(5) Be improved without increasing the current number of
dwelling units.
(b) Residential use shall include single-family dwellings, duplexes,
multifamily dwellings, apartments and town houses..Any property the use of
-2-
which is partially residential and partially commercial or industrial shall be
treated as residential in its entirety for purposes of this division.
§32-97. Amount of exemption.
The amount of the exemption from real property taxation provided for
by this division shall be an amount equal to the difference in the appraised
value of the qualifying structure immediately before rehabilitation and
immediately after rehabilitation as determined by the director of real estate
valuation. This amount only, on a fixed basis, shall constitute the exemption,
notwithstanding subsequent assessment or reassessment. The exemption
resulting from substantial rehabilitation of a qualifying structure shall
commence on July 1st of the tax year following completion of the
rehabilitation and shall run with the real estate for a period of five (5) years,
and only one (1) exemption under this division may be applicable to any
structure at any point in time. If the qu,alifying structure has been designated
with either H- 1, Historic District, or H-2, Neighborhood Preservation District,
zoning overlay designations, or is located within an area designated as a
conservation area or a rehabilitation district by the City, then the exemption
shall mn with real estate for a period often (10) years. An additional five (5)
year period shall apply to any residential structure that will have at least a fifty
percent (50%) net reduction in the number of dwelling units after
rehabilitation.
§32-98. Application.
(a) Application for exemption of substantially rehabilitated real
property from taxation under this division shall be filed by the owner of such
property with the director of real estate valuation prior to commencement of
any rehabilitation work for which exemption is sought. Each application for
such exemption shall be accompanied by a processing fee in the amount of
fifty dollars ($50.00). No property shall be eligible for such exemption unless
all appropriate building permits have been acquired and the director of real
estate valuation has verified that the rehabilitation indicated on the application
has been completed. Furthermore, no property shall be eligible for such
exemption if the director of real estate valuation has been denied access to the
entire premises either before or after the rehabilitation work for which
exemption has been applied, for purposes of determining whether the required
rehabilitation has been completed and for appraising the property.
H:kMF. AS~070300 '3-
(b) The burden of proof shall be on the applicant to show that the
property for which exemption has been filed complies with all the eligibility
criteria established by this division. The director of real estate valuation may
require documentary proof of eligibility, and, in such cases, documentation
satisfactory to the director shall be presented.
§32-98.1. Eligibility.
(a) In order for the exemption for a property to continue in effect,
such property shall be maintained in compliance with the City's building code,
including the BOCA National Property Maintenance Code, and, if applicable,
the requirements of the City's Rental Certificate of Compliance Program, § §7-
34, et seq., of this Code. If, after receiving notice of a violation of this
section, the owner of the property fails or refuses to complete the necessary
corrections within the time required for such action, or refuses City inspectors
access to such property for the purpose of determining continued eligibility
under this section, then such eligibility shall terminate.
(b) The rehabilitation or renovation improvements must be
completed within two (2) years after the date of the filing of the application
for exemption.
§32-101.1. Generally.
The director of real estate valuation shall, upon application made and
within the limits hereinafter provided, order exemption of real property tax on
real property substantially rehabilitated or renovated for commercial 'or
industrial use and located within the area of enterprise zone two, as such area
is shown on a map of enterprise zone two which is on file in the office of the
city clerk.
§32-101.2. Rules and re_rotations for administration of division.
The director of real estate valuation, with the advice and comment of
the city manager, director of finance, and commissioner, shall adopt and
promulgate such rules and regulations not inconsistent with the provisions of
this division as are deemed necessary for the effective administration of this
division.
H:~4F.A~~070300 -4-
§32-101.5. Application.
(a) Application for exemption of substantial rehabilitated or
renovated real property fi.om taxation under this division shall be filed by the
owner of such property with the director of real estate valuation prior to
.commencement of any rehabilitation or renovation work for which exemption
is sought. Each application for such exemption shall be accompanied by a
processing fee in the amount of fifty dollars ($50.00). No property shall be
eligible for such exemption unless all appropriate building permits have been
acquired and the director of real estate valuation has verified that the
rehabilitation or renovation indicated on the application has been completed.
Furthermore, no property shall be eligible for such exemption if the director
of real estate valuation has been denied access to the entire premises, either
before or after the rehabilitation or renovation work for which the exemption
has been sought, for purposes of determining whether the required
rehabilitation or renovation has been completed and for appraising the
property. The application for this exemption must be filed with the director of
real estate valuation during the period of July 1, 1996, through June 30, 2001,
in order to be eligible for this exemption.
(b) The burden of proof shall be on the applicant to show that the
structure for which the exemption has been filed complies with all the
eligibility criteria established by this division. The director of real estate
valuation may require documentary proof of eligibility and, in such cases,
documentation satisfactory to the director of real estate valuation shall be
presented by the applicant.
3. This ordinance shall be in force and effect retroactive to July 1, 2000.
ATTEST:
City Clerk.
H:~ViTaA$~070300 '5 '
Roanoke City Council
Regular Agenda Report
July 3, 2000
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Tax Abatement Program
Background:
In 1981 Council adopted Ordinance Number 25617 which provides for an exemption of
real property tax on real property substantially rehabilitated for residential commercial or
industrial use. To qualify, the building must be no less than twenty-five (25) years of
age; be improved without increasing the total square footage of the structure by more
than fifteen (15) percent; and be improved so as to increase the assessed value of the
structure by no less than forty (40) percent for a residential structure and sixty (60)
percent for a commercial or industrial structure. The amount of the exemption from real
property tax is an amount equal to the difference in the appraised value of the qualifying
structure immediately before rehabilitation and immediately after rehabilitation. The
exemption runs with the real estate for a period of five (5) years unless the property is
located in either H1, Historic District, or H2, Neighborhood Preservation District, in
which case the exemption runs for ten (10) years.
There are one hundred thirty five (135) residential and forty two (42) commercial
properties receiving an exemption under the program. The current total cost of the
program is approximately $181,000 per year in foregone real estate tax revenue. There
are another eighty-seven (87) properties under renovation. The average value of a
residential abatement is $44,000 resulting in $532 annually in foregone revenue. The
average commercial abatement is $214,000 amounting to $2,589 annually in foregone
revenue. Since its inception in 1981, there have been 459 properties in the program.
Considerations:
A team of employees from several departments recently studied the program provisions
to identify changes which would increase the program's efficiency and effectiveness.
The Honorable Mayor, and Members of City Council
Roanoke, Virginia
July 3, 2000
Page 2
The team also established the following desired outcomes for the program:
Encourage the rehabilitation of substandard structures;
Improve neighborhood appearances and facilitate neighborhood
revitalization; and
Increase property values and tax revenues.
As a way of addressing the outcomes, the team suggested the following:
establish and implement a formalized marketing program to inform and
educate property owners about the benefits of the program;
provide for a ten (10) year abatement period extended to properties
located within designated conservation areas and rehabilitation districts
( targets inner-city neighborhoods), as well as both the H1, Historic
District, and H2, Neighborhood Preservation District;
eliminate the tax abatement incentive for residential properties which
when rehabilitated have a net increase in the number of dwelling units
( no single family to multifamily conversions);
provide an additional five (5) year abatement incentive to owners
reducing the number of dwelling units in a rehabilitated residential
property by 50% (encourage conversions back to single family);
limit the time from the date of application for rehabilitation work to
completion to two (2) years;
require the property to be maintained in compliance with the City's
building code, including the BOCA National Property Maintenance Code,
and, if applicable, the requirements of the City's-Rental Certificate of
Compliance Program;
increase the application fee to fifty dollars ($50.00) to help offset the costs
of the marketing program, appraisals and inspections;
The Honorable Mayor, and Members of City Council
Roanoke, Virginia
July 3, 2000
Page 3
establish a five (5) year sunset provision (encourage timely rehabilitation
and provide for program reevaluation); and
centralize the administration of the program in the office of real estate
valuation for increased efficiency.
The potential financial impact of implementing the strategies based on the current
annual program cost of $181,000 is illustrated as follows:
@ 50% increase in participation
@ 75% increase in participation
@ 100% increase in participation
@ 200% increase in participation
$275,000 annually
317,000 annually
362,000 annually
543,000 annually
Recommended Action:
It is recommended that City Council adopt the attached ordinance implementing the
above strategies to the Rehabilitated Real Property tax incentive program.
Attachment:
Respectfully submitted,
City Manager
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Willard N. Claytor, Director of Real Estate Valuation
#00-354
HERIKAN c~l
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:i:i:i M e I r o s e
Fallow
[~Loudon
Harrison
Gilmer --
Gainsboro
Belmont
Kenwood ·
Hurt Park
Mornlng~lde
Conservation Area
'"'-'--~11 ,,u¢~?~,~,--~\ x2',%~- 3v/ "'
Rehabilitation District
HlghJand
Park
1141
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #2-178-277-432-511
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burnham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34933-071700 authorizing the City's acceptance of
certain donations and conveyances of properties located in the Greater Gainsboro
Development area from the Roanoke Redevelopment and Housing Authority and the
Roanoke Foundation for Downtown, Inc., for construction of a new parking facility. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 3, 2000, also adopted by the Council on second
reading on Monday, July 17, 2000, and will be in full force and effect ten days following the
date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority,
2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
R. Matthew Kennell, Executive Director, Downtown Roanoke, Inc., 310 First Street,
S. W., Roanoke, Virginia 24011
Kit B. Kiser, Assistant City Manager for Operations
James D. Grisso, Director of Finance
Philip C. Schirmer, Acting City Engineer
Sarah E. Fitton, Engineering Coordinator
C:~lyFiles',july 17corr.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of July, 2000.
No. 34933-071700.
AN ORDINANCE authorizing the City's acceptance of certain donations and
conveyances of properties located in the Greater Gainsboro Development area from the
Roanoke Redevelopment and Housing Authority and the Roanoke Foundation for
Downtown, Inc., for the construction of a new parking facility, authorizing preparation of
the appropriate documents, upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, in form approved by the City Attorney, the necessary documents to accept the
donation and conveyance of the fee simple interest of those parcels set out and identified in
the report and attachments thereto of the Water Resources Committee dated July 3, 2000,
upon certain terms and conditions, fi.om the Roanoke Redevelopment and Housing Authority
and the Roanoke Foundation for Downtown, Inc., for the construction of a parking facility
in the Greater Gainsboro Development area.
2. The City Attorney is authorized to procure title search services and move
forward with preparation of closing documents .related to these conveyances.
ATTESTi
City Clerk.
H:\ORD-GEIq~OI)- RRHA. I~o~ndllioo. Pkgl~ility.?.3.00
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Property Rights Acquisition for Greater
Gainsboro Development Project
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the City Manager to execute the appropriate documents to accept the
donation of property shown in the attached staff report, necessary for the construction
of the project, in a form acceptable to the City Attorney. Said property rights may be
accepted following a satisfactory environmental site inspection.
Respectfully submitted,
Chairperson
~L~nda F, Wyatt,/~-~"''~-L'~5'
Water Resources Committee
LFW:afm
Attachments: 1
CC:
City Clerk
City Attorney
Director of Finance
Engineering Coordinator
#00-352
Water Resources Committee
Regular Agenda Report
June 19,2000
To:
From:
Subject:
Members, Water Resources Committee
Kit B. Kiser, Assistant Cit~M~ana~e~~~a
thru Darlene L. Burcham~~[~r
Property Rights Acquisition for Greater
Gainsboro Development Project
Background:
Proposed improvements of the Greater Gainsboro Development Project include
development of a higher education center, an office building, residential property,
surface parking, and a parking garage. The parking garage is scheduled to be
completed in September 2001. Plans for the proposed improvements have been
sufficiently finalized to identify the property that will be required for the infrastructure
and parking facilities to be constructed by the City. Authorization is needed to move
forward with document preparation related to acquisition of the necessary property
rights.
Considerations:
The parcels listed on Attachment 1 are currently owned by the Roanoke
Redevelopment and Housing Authority (RRHA) and the Roanoke Foundation for
Downtown, Inc. (the Foundation). RRHA will donate all of these parcels and the
Foundation will donate a portion of one parcel to the City. RRHA is currently in the
process of acquiring the parcels listed on Attachment 2, and will, upon completion of
the acquisition, donate these parcels to the City as well. See Attachment 3 for map of
listed parcels.
Funding of $10,000 for miscellaneous expenses is available in the Greater Gainsboro
Parking Garage Account #008-052-9573-9050.
Recommended Action(s):
Authorize the City Manager to execute the appropriate documents to accept the
donation of property shown on Attachments 1 and 2, necessary for the construction of
the project, in a form acceptable to the City Attorney. Said property rights may be
accepted following a satisfactory environmental site inspection.
DLB/KBK/SEF
Attachment(s): 3
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H:\USER\COMMON\Council\Fitton\Gainsbor. acq
#00-352
ATTACHMENT
PROPERTY RIGHTS
GREATER GAINSBORO DEVELOPMENT PROJECT
2013601 City of Roanoke Redevelopment and Housing Authority
2013602 City of Roanoke Redevelopment and Housing Authority
2013603 City of Roanoke Redevelopment and Housing Authority
2013604 City of Roanoke Redevelopment and Housing Authority
2013606 Roanoke Foundation for Downtown, Inc. (a portion of parcel)
2013001 City of Roanoke Redevelopment and Housing Authority
2013002 City of Roanoke Redevelopment and Housing Authority
2013003 City of Roanoke Redevelopment and Housing Authority
2013005 City of Roanoke Redevelopment and Housing Authority
2013010 City of Roanoke Redevelopment and Housing Authority
2013011 City of Roanoke Redevelopment and Housing Authority
2013012 City of Roanoke Redevelopment and Housing Authority
2013013 City of Roanoke Redevelopment and Housing Authority
2013015 City of Roanoke Redevelopment and Housing Authority
2013016 City of Roanoke Redevelopment and Housing Authority
2013017 City of Roanoke Redevelopment and Housing Authority
Vacated Alley* City of Roanoke Redevelopment and Housing Authority
*Closed by Ord. No. 29367
ATTACHMENT 2
PROPERTY RIGHTS
GREATER GAINSBORO DEVELOPMENT PROJECT
2013004 City of Roanoke Redevelopment and Housing Authority
2013006 City of Roanoke Redevelopment and Housing Authority
2013007 City of Roanoke Redevelopment and Housing Authority
2013605 City of Roanoke Redevelopment and Housing Authority
ATTACHMENT 3
WELLS
AVENUE
~ERMANENTLY VACATED BY
ORD. 29367
11/21/ee
167.7
2013010
163.2
2013011
95.0 73.,5
79.9
2013012
92.8
2013013
95.3
2013017
59.5
119.5
CEN -RE
160.0
SHENANDOAH
AVENUE
321.5
2013606
320.0
AVENUE
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #58-467
Sandra H. Eaki.'n
Deputy City Clerk
Dadene L. Burcham
City Manager
RQ_anoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
17, 2000, Council Member Wyatt requested that the City Manager confer with the
Superintendent of Schools in regard to the cost of funding a $30.00 per month health
insurance supplement as previously requested by certain retired teachers of the Roanoke
City School system. She also requested that the City Manager confer with the
Superintendent of Schools to determine if the matter can be included as a supplemental
school budget request for funding in fiscal year 2001-02.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
C:',MyFiI~\j ulY 17 c, orr.wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #334
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
17, 2000, Council Member White referred to recent comments in regard to the future
location of the Virginia Commonwealth Games, and requested that the matter be referred
to the City Manager to meet with the appropriate officials to encourage that the
Commonwealth Games will continue to be held in the Roanoke Valley.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
C:~,ly Fil es~ uly 17con'.wlxl
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #77-107-144
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
17, 2000, Council Member White expressed concern with regard to the overall appearance
of the City (weeds, discarded furniture on City streets, junk cars, etc.) and encouraged that
all applicable City Code provisions be enforced. He also referred to the unsightly condition
of the ramps at 1-581 and encouraged the City Manager to continue to communicate with
VDOT officials to address the problem.
Council Member Hards requested a status report on a proposal that was presented to
Council some time ago in regard to local businesses partnering with the City to maintain
the on/off ramps on 1-581.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
C:kMy File~\j uly 17c~'.wlxl
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #293-336
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
17, 2000, Vice-Mayor Carder addressed the matter of promoting and marketing the
Roanoke Valley, and requested that the City Manager report to Council on marketing
techniques of other localities and funds expended for that purpose, the feasibility of a
briefing by the Virginia Toudsm Commission with regard to expected costs to adequately
promote the Roanoke Valley and the return on investment in terms of economic
development.
Council Member Hards requested information on the amount of City contributions to the
Roanoke Valley Convention and Visitors Bureau, the amount of contributions by other
localities in the Roanoke Valley to the Convention and Visitors Bureau, and whether it
would be more cost effective for the City to use a portion of its contribution to directly
market the City of Roanoke.
Mary F. Parker, CMC
City Clerk
MFP:Io
C:'~elyFile~j uly I 7c.~r.w!~l
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #5-133
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
17, 2000, Vice-Mayor Carder referred to "Exile Virginia", a law that took effect on July 1,
2000, which would enable the City of Roanoke to receive a grant in the amount of
$103,000.00 for employment of an Assistant Commonwealth's Attorney to be charged with
the responsibility of focusing on gun-related cdmes and marketing and media awareness.
He requested a status report by the City Manager on the City's proposed utilization of grant
funds.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
The Honorable Donald S. Caldwell, Commonwealth's Attorney
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief, Department of Police
C:'~lyFilm~july I
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File #5-133
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
17, 2000, Council Member Bestpitch requested a status report by the City Manager on
current and proposed actions to improve code enforcement in the building inspection
processes in general.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
C:kMyFile~\j uly 17corr. vqxi
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 20, 2000
File ~ff42-66
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
17, 2000, Mr. Michael Jirousek, 3433 Brandywine Avenue, referred to the removal of
benches in the City Market area which was intended to discourage sleeping on the
benches by homeless persons. He advised that this action has caused a problem for
youth who frequent the area in the evenings who sit on doorsteps and block sidewalks,
thus causing police officers to issue court summonses. He stated that business owners
in the City Market area have expressed an interest in contributing funds to be used for
purchase of new types of benches that would discourage their use for sleeping purposes.
The remarks of Mr. Jirousek were referred to the City Manager for response.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Mr. Michael Jirousek, 3433 Brandywine Avenue, Roanoke, Virginia 24018
C:~{yFile~\j uly 17 corr.wlxt
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of.
Council which was held on the 17"d day of July, 2000, FREDRICK M. WILLIAMS was
appointed as a member of the Roanoke Neighborhood Partnership Steedng Committee
to fill the unexpired term of Keith Moore, resigned, ending November 30, 2001.
Given under my hand and the Seal of the City of Roanoke this 20th day of July,
2000.
City Clerk
C:'~4yFil~\j uly 17cow.wlxl
Roanoke City Council
215 Church Avenue S.W.
Room 456
Roanoke, Virginia 24011
'00 JUN 30 P2:OgeJun
28,
2000
Dear City Council,
I am requesting the opportunity to address the Roanoke City Council Members on behalf
of The National Emergency Medical Services Memorial Service on July 17th at seven
o'clock in the evening.
Respectfully,
Deborah C. Lockhart
Board Member
The National EMS Memorial Service
3211 Fleetwood Avenue S.W.
Roanoke, Virginia 24015
540-776-6397
'00 JUL1:3 P1:33
Roanoke City Council
Regular Agenda Report
July 17, 2000
The Honorable Ralph K. Smith, Mayor, and
Members of City Council
Roanoke, Virginia
Re: Request for Closed Meeting
Dear Mayor Smith and Members of Council:
This is to request that City Council convene a closed meeting to consult with
legal counsel on a specific legal matter requiring the provision of legal advice by such
counsel, being the terms and conditions of a contract in negotiation, pursuant to§2.1-
344.A.7, Code of Virginia (1950), as amended.
Sincerely,
ar ene L. Burcham
City Manager
DLB:gr
cc: City Attorney
Director of Finance
City Clerk