HomeMy WebLinkAboutCouncil Actions 07-03-00Bestpitch
34903
ROANOKE CITY CO UNCIL
REGULAR SESSION
July 3, 2000
12:15p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call.
bo
(Council Member Wyatt was absent).
A report of the City Manager with regard to the Architectural Review
Board process. (20 minutes)
Received and filed.
File #249
A report of the City Manager with regard to City Council Neighborhood
Tours. (5 minutes)
Received and Filed.
File #132-488
Co
A report of the City Manager requesting a Closed Meeting to discuss
acquisition of real property for public purposes, pursuant to Section 2.1 ~
344 (A)(3), Code of Virginia (1950), as amended.
Approved (6-0)
File #132
CERTIFICATION OF CLOSED MEETING. (6-0)
Recess and reconvene in the City Council Chamber at 2:00 p.m.
2
ROANOKE CITY CO UNCIL
OR GANIZA TIONAL MEE TING
July 3, 2000
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order.
o
Roll Call. (Council Member Wyatt was absent).
Statement of Purpose. Mayor Ralph K. Smith.
A report of the City Clerk with regard to the qualification of the
Honorable Ralph K. Smith as Mayor, and the Honorable William D.
Bestpitch, William H. Carder and Linda F. Wyatt, as Members of the
Roanoke City Council, for terms of four years, each, commencing July
1, 2000, and ending June 30, 2004.
Received and filed.
File #38-132
3
Se
A Resolution recognizing the Honorable William H. Carder to be a
member of the City Council and Vice-Mayor of the City of Roanoke.
Adopted Resolution No. 34903-070300. (6-0)
File #132
o
A Resolution recognizing the services of the Honorable C. Nelson
Harris as Vice-Mayor of the City of Roanoke.
Adopted Resolution No. 34904-070300. (6-0)
File #132
o
A Resolution establishing a meeting schedule for City Council for the
Fiscal Year commencing July 1, 2000, and terminating June 30, 2001.
Adopted Resolution No. 34905-070300. (6-0)
File #132
o
A communication from Mayor Ralph K. Smith recommending certain
committee assignments for the Members of City Council for the period
of July 1, 2000 through June 30, 2001.
Concurred in the recommendation of the Mayor with the addition
of Council Member White to the Water Resources Committee.
File #110-132
4
ROANOKE CITY CO UNCIL
REGULAR SESSION
July 3, 2000
Itntnediately following Organizational Meeting
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order-- Roll Call. (Council Member Wyatt was absent).
The Invocation was delivered by The Reverend Donna Hopkins Britt,
Pastor, Calvary Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
5
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, July 6, 2000, at
7:00 p.m., and Saturday, July 8, 2000, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKE.VA.US, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
PRESENTATIONS:
A Proclamation declaring the month of July as Roanoke Valley Crime Line
Month.
File #3-5
e
CONSENT AGENDA
(Approved 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
C-2
A communication from Mayor Ralph K. Smith requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File #132 Meeting.
A communication from the Honorable Richard C. Pattisall, Judge,
Twenty-Third Judicial Circuit of Virginia, transmitting a Report of the Board
of Equalization in preparation for the taxable year July 1, 2000, to June 30,
2001.
RECOMMENDED ACTION: Receive and file.
File #79-162-214
C-3
A report of the Water Resources Committee recommending that the City
Manager be authorized to advertise a public hearing, and lacking any
comments to the contrary, execute an extension of the lease agreement with
Jefferson Center Foundation for a 40-year term, beginning June 1,2001.
RECOMMENDED ACTION: Concur in recommendation.
File #337-373-468
7
C-4
A report of the Water Resources Committee recommending that the City
Manager be authorized to advertise a public heating, and lacking any
comments to the contrary, authorize execution of an agreement with
Appalachian Power Company for relocation and abandonment of a portion of
an easement across City-owned property for the purpose of providing electric
service to the Mill Mountain Visitors Center.
RECOMMENDED ACTION: Concur in recommendation.
File #29-67-166-468
C-5
A report of the Water Resources Committee recommending that the City
Manager be authorized to advertise a public hearing, and lacking any
comments to the contrary, authorize execution of an agreement with Norfolk
Southern Railway Company providing for a lease to allow the exchange of
parking areas in connection with the Greater Gainsboro Development Project.
RECOMMENDED ACTION: Concur in recommendation.
File #223-432-468-511
C-6
A report of the Water Resources Committee recommending that the City
Manager be authorized to advertise a public hearing, and lacking any
comments to the contrary, approve the conveyance of certain surplus City-
owned property located along Gainsboro Road, N. W., to the Roanoke
Redevelopment and Housing Authority.
RECOMMENDED ACTION: Concur in recommendation.
File #166-178-432-468-511
C-7
A report of the Water Resources Committee recommending that the City
Manager advertise a public hearing, and lacking any comments to the contrary,
execute the appropriate document to relocate and abandon a portion of an
easement to Appalachian Power Company across City-owned property.
RECOMMENDED ACTION: Concur in recommendation.
File #29-166-468
C-8 Qualification of Elvah D. Taylor as a member of the Youth Services
Citizen Board for a term ending May 31, 2003.
RECOMMENDED ACTION: Receive and file.
File//15-110-304
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
ao
Request to present a petition appealing a decision of the Architectural
Review Board to deny a request for a Certificate of Appropriateness for
an existing and proposed new section of vinyl fence at 609 Woods
Avenue, S. W. Moncie D. Smith, Spokesperson.
Council adopted a motion to affirm the decision of the Architectural
Review Board on June 8, 2000, that no Certificate of
Appropriateness be issued for the erection of a fence at 609 Woods
Avenue, S. W., on the grounds that the proposed fence is not
architecturally compatible with the H-2 District and does not
enhance the special visual and spacial qualities that the H-2 District
was established to protect.
File #249
Request to present a petition appealing a decision of the Architectural
Review Board to deny a request for a Certificate of Appropriateness for
an existing vinyl fence at 615 Woods Avenue, S. W. Geraldine
Sutherland, Spokesperson.
Council adopted a motion to affirm the decision of the Architectural
Review Board on June 8, 2000, that no Certificate of
Appropriateness be issued for the erection of a fence at 615 Woods
Avenue, S. W., on the grounds that the proposed fence is not
architecturally compatible with the H-2 District and does not
enhance the special visual and spacial qualities that the H-2 District
was established to protect.
File #249
9
4. PETITIONS AND COMMUNICATIONS:
ao
A communication from the Honorable George M. McMillan, Sheriff,
recommending the addition of one full-time Deputy Sheriffposition at
the Roanoke City Jail, and appropriation and transfer of funds in
connection therewith; and a report of the City Manager concurring in the
recommendation.
Adopted Ordinance No. 34906-070300.
no.)
File #60-121-123
(5-1)
(Mayor Smith voted
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending an amendment to the City Code in Order
to establish that the automobile mileage allowance paid to
employees of the City for use of personal vehicles on City
business will increase or decrease at the same level as established
by the Commonwealth of Virginia for State employees.
Adopted Ordinance No. 34907-070300. (6-0)
File #24-184
A report recommending acceptance of the bid submitted to the
City by U. S. Filter Distribution Group, Inc., to furnish ductile
iron water pipe for a period of one year from July 1, 2000 to June
30, 2001.
Adopted Resolution No. 34908-070300. (6-0)
File #468
l0
o
A report recommending acceptance of the lowest responsible
bids submitted to the City to furnish water and wastewater
treatment chemicals for a period of one year from July 1, 2000 to
June 30, 2001.
Adopted Resolution No. 34909-070300. (6-0)
File #27-468
A report in connection with establishment of the membership of
the regional Policy Board of the Virginia Alcohol Safety Action
Program, and appointment of a City Representative to the Board.
Adopted Resolution No. 34910-070300. (6-0)
File #5-536
A report recommending that the City Manager be authorized to
execute the Shenandoah Crossing Cooperation and Parking
Agreement, and appropriation of funds to the Roanoke
Redevelopment and Housing Authority to fulfill the terms of the
Agreement.
The matter was tabled until the next regular meeting of
Council on Monday, July 17, 2000, at 2:00 p.m., in the City
Council Chamber.
File #20-178-432
A report recommending execution of Amendment No. 1 to each
of the City's agreements for consultant services with Hayes, Seay,
Mattern & Mattern, Inc., and Mattern & Craig, Inc., for bridge
inspection services.
Adopted Resolution Nos. 34911-070300 and 34912-070300.
(6-0)
File #102-405
o
A report recommending execution of an agreement with JDL
Castle Corporation relating to development and construction of
the Roanoke Passenger Station Renovation Project.
Adopted Resolution No. 34913-070300. (6-0)
File #537
A report recommending execution of an amendment to the City's
agreement with the U. S. Army Corps of Engineers for additional
design work for the Wiley Drive low-water bridges on the
Roanoke River Flood Reduction Project.
Adopted Resolution No. 34914-070300. (6-0)
File//67-102-237
A report recommending an amendment to the City Code in order
to implement certain strategies relating to the Rehabilitated Real
Property tax incentive program.
Adopted Ordinance No. 34915 on first reading. (6-0)
File #24-79-162
10.
A report recommending execution of an agreement between the
City of Roanoke and the Roanoke Valley Society for the
Prevention of Cruelty to Animals relating to operation of an
animal shelter by the SPCA.
Adopted Resolution No. 34916-070300. (6-0)
File #54
11.
A report recommending an amendment to the City Code to
provide for changes in certain provisions relating to dangerous
and vicious dogs.
Adopted Ordinance No. 34917-070300. (6-0)
File #24-54
12.
A report recommending execution of an administrative agreement
and any necessary amendments thereto with the Fifth District
Employment and Training Consortium for implementation of
various Community Development Block Grant programs.
Adopted Resolution No. 34918-070300. (6-0)
File #236-246
12
13.
A report recommending execution of a subgrant agreement with
the Northwest Neighborhood Environmental Organization for
administration of Community Development Block Grant funds
for fiscal year'2000-2001, for the development of McCray Court
Senior Living Project.
Adopted Resolution No. 34919-070300. (6-0)
File #165-178-236
14.
A report of the City Manager with regard to donation of two
Friesian horses.
Adopted Resolution No. 34920-070300. (6-0)
File #5-54
b. DIRECTOR OF FINANCE:
A financial report for the month of May, 2000.
Received and filed.
File #10
6. REPORTS OF COMMITTEES:
A report of the Roanoke Civic Center Commission recommending
execution of a contract with The Pepsi Bottling Group for a term of five
years for exclusive pouring rights at the Roanoke Civic Center
Facilities. Mark E. Feldmann, Chairperson.
Adopted Resolution No. 34921-070300.
Hudson abstained from voting).
File #192
(s-0)
(Council Member
A report of the Water Resources Committee recommending approval of
the sewer exemption meter credit program. Kit B. Kiser, Assistant City
Manager for Operations, and James D. Grisso, Director of Finance.
Adopted Resolution No. 34922-070300.
Harris abstained from voting).
File #27-111-468
(s-o)
(Council Member
13
A report of the Water Resources Committee recommending execution
of the appropriate documents to acquire property rights needed for
signalization of the intersection of Hollins Road and Liberty Road,
N. E., Kit B. Kiser, Assistant City Manager for Operations.
Adopted Ordinance Nos. 34923-070300 and 34924-070300. (6-0)
File #2-20-60-468-264
do
A report of the Water Resources Committee recommending execution
of the appropriate documents to acquire property rights needed for the
Salem Turnpike Drainage Project. Kit B. Kiser, Assistant City Manager
for Operations.
Adopted Ordinance Nos. 34925-070300 and 34926-070300. (6-0)
File #2-60-468
A report of the Water Resources Committee recommending execution
of the appropriate documents to acquire property rights needed for the
Summit Hills Drainage Project. Kit B. Kiser, Assistant City Manager
for Operations.
Adopted Ordinance Nos. 34927-070300 and 34928-070300. (6-0)
File #2-60-468
A report of the Water Resources Committee recommending execution
of the appropriate documents to acquire property rights needed for the
Trevino Drive Drainage Project - Phase I. Kit B. Kiser, Assistant City
Manager for Operations.
Adopted Ordinance Nos. 34929-070300 and 34930-070300. (6-0)
File #2-60-468
go
A report of the Water Resources Committee recommending execution
of the appropriate documents to acquire property rights needed for
signalization of the intersection of Williamson Road and Hildebrand
Road, N. E. Kit B. Kiser, Assistant City Manager for Operations.
Adopted Ordinance Nos. 34931-070300 and 34932-070300. (6-0)
File #2-20-60-264-468
14
ho
A report of the Water Resources Committee recommending execution
of the appropriate documents to acquire property rights needed for
construction of the Greater Gainsboro Development Project. Kit B.
Kiser, Assistant City Manager for Operations.
Adopted Ordinance No. 34933 on first reading. (6-0)
File//2-60-432-468-511
7. UNFINISHED BUSINESS: None.
ge
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ao
Ordinance No. 34900, on second reading, rezoning properties located in
the 900 block of Centre Avenue, N. W., identified as Official Tax Nos.
2112503 - 2112512, inclusive; and Official Tax Nos. 2111914 -
2111922, inclusive, from RM-3, Residential Multifamily, High Density
District, to RM-4, Residential Multifamily, High Density District,
subject to certain conditions proffered by the petitioner.
Adopted Ordinance No. 34900-070300 on second reading. (6-0)
File//51
bo
Ordinance No. 34901, on second reading, permanently vacating,
discontinuing and closing the remaining portion of a public alley that
extends in a westerly direction from the easternmost property line of
Official Tax No. 2111914 to the right-of-way boundary of 10th Street,
N.W.
Adopted Ordinance No. 34901-070300 on second reading. (6-0)
File//51
Co
Ordinance No. 34902, on second reading, rezoning properties in the
southwest quadrant of the City, generally known as the Greater Raleigh
Court Area, located in the 2000 and 2100 blocks of Laburnum Avenue,
the 2000 block of Maiden Lane, and the 2100 block of Westover
Avenue, S. W., from RM-1, Residential Multifamily, Low Density
District, and RM-2, Residential Multifamily, Medium Density District,
to RS-3, Residential Single-Family District.
Adopted Ordinance No. 34902-070300 on second reading. (6-0)
File #51
9. MOTIONS AND MISCELLANEOUS BUSINESS:
10.
a. Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
bo
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
James Lesniak, Executive Director, Northwest Neighborhood
Environmental Organization, expressed appreciation with regard to
Council's support of the sub-grant agreement with the Northwest
Neighborhood Environmental Organization for administration of
Community Development Block Grant funds for fiscal year 2000-01 for
development of McCray Court Senior Living Project.
File #165-178-236
CERTIFICATION OF CLOSED MEETING: (6-0)
Brooke M. Parrott was reappointed as a member of the Roanoke Public
Library Board for a term ending June 30, 2003.
File #15-110-323
Harold H. Worrell, Sr., and Robert O. Gray were reappointed as members
of the War Memorial Committee for terms ending June 30, 2001.
File #110-518
Frank W. Feather was reappointed as a member of the Human Services
Committee for a term ending June 30, 2001.
File #15-110-318
Cynthia T. Josephson was reappointed as a member of the Flood Plain
Committee for a term ending June 30, 2001.
File #110-237
Eddie Wallace, Jr., was reappointed as a member of the Mill Mountain
Advisory Committee for a term ending June 30, 2001.
File #67-110
Evelyn S. Lander was reappointed as a member of the Roanoke-Alleghany
Regional Commission for a term ending June 30, 2003.
File #15-110-326
Wanda E. English, Sabrina T. Law and Amy W. Peck were reappointed
as members of the Special Events Committee for terms ending June 30,
2001.
File #110-317
Bobby Lavender was reappointed as a member of the Board of Fire
Appeals for a term ending June 30, 2004.
File #15-70-110
Roanoke City Council
Regular Agenda J~p~ 28 P4:22
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Briefing of Architectural Review Board Process
Please reserve space on your 12:15 p.m., agenda for a 20 minute briefing regarding
the above subject.
Respectfully submitted,
City Manager
CC:
City Attorney
Director of Finance
Assistant City Manager for Community Development
Roanoke City Council
Regular Agenda Report
July 3, 2000
'00 ¢~ 28 ? 4:22
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Briefing of City Council Neighborhood Tours
Please reserve space on your 12:15 p.m. agenda for a 5 minute briefing regarding
the above subject.
Respectfully submitted,
City Manager
CC:
City Attorney
Director of Finance
Assistant City Manager for Community Development
Roanoke City Council
Regular Agenda Report
July 3, 2000
'00 JUN 28 ~t0:19
Honorable Ralph K. Smith, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Re: Request for Closed Meeting
This is to request that Council convene a closed meeting for the purpose of
discussing acquisition of real property for public purposes, pursuant to Section 2.1-344.A.3,
Code of Virginia (1956), as amended.
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Assistant City Manger for Operations
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 3, 2000
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I am attaching copy of the Roanoke City Electoral Board Abstract of Votes cast in the
General Election held in the City of Roanoke on Tuesday, May 2, 2000, certifying that
Ralph K. Smith received the greatest number of votes cast in said election for the Office
of Mayor; and William H. Carder, William D. Bestpitch, and Linda F. Wyatt received the
largest number of votes for the Office of City Council Members.
Oaths of Office were administered on Thursday, June 29, 2000, by the Honorable Judges
of the Twenty-Third Judicial Circuit, as follows:
Ralph K. Smith as Mayor for a four year term commencing July 1,2000 and
ending June 30, 2004;
William H. Carder as a Member of Council commencing July 1, 2000 and
ending June 30, 2004; and a two year term as Vice-Mayor commencing July
1,2000 and ending June 30, 2002;
William D. Bestpitch as a Member of Council for a four year term
commencing July 1,2000 and ending June 30, 2004; and
Linda F. Wyatt as a Member of Council for a four year term commencing July
1,2000 and ending June 30, 2004.
With kindest personal regards, I am
Sincerely yours,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
H:\PARKER.98\LTR3.WPD
ABSTRACT OF VOTES
cast in the City of Roanoke
at the May 2, 2000 General Election· for:
· Virginia,
MAYOR
NAMES OF CANDIDA TE$ AS SHOWN ON BALLOT
David A. Bowers
Ralph K. Smith
E. Duane Howard
Dlevis O. "Mac" McCadden
TOTAL VOTES
RECEIVED
(IH F/OUR£S)
4,627
5,368
315
4,836
Total Write-In Votes [SEE WRITE-INS CERTIFICATION] ............. '
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on May 2, 2000, do hereby certify that the above is a true and correct Abstract of Votes cast
at said election and do, therefore, determine and declare that the following person has received the greatest number
of votes cast for the above office in said election:
Ralph K. Smith
Given under our hands this
A copy teste:
5 day of May, 2000.
'/~ "~'~,/~//~~/ ~ ,Secretary
// ,V-~o~_.///~ Secretary, Electoral Board
ABSTRACT OF VOTES
cast in the City of Roanoke
at the May 2, 2000 General Election· for:
· Virginia,
MEMBER
CITY COUNCIL
AT LARGE
ENTER AT LARGE OR APPROPRIATE DISTRICT OR WARD NAME
NAMES OF CANDIDATES AS SHOWN ON BALLOT
TOTAL VOTES
RECEIVED
fiN FIGURES)
W. D. "Bill" Bestpitch ...................... 5,895
Angela Norman 5,073
7,624
Linda Wyatt ......................
William H. "Bill" Carder ...................... 8,468
Donald L. Hogan
Carroll Swain
James O. "Jim" Trout
1,788
5,221
1,012
CO,~INUECANDIDATESAND/ORWRITE-INSCER~FICATIONO,VREVERSE$1DE
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on May2, 2000, do hereby certify that the above is a true and correct Abstract of Votes cast
at said election and do, therefore, determine and declare that the following person(s) has (have) received the greatest
number of votes cast for the above office in said election:
William H. "Bill" Carder Linda Wyatt W.D. "Bill" Bestpitch
Given under our hands this
,4 copy teste:
5 day of May, 2000.
~.-~. ~-.~.~.~ ,Chairman
-'-~~~ ~'~' ~Vice Chairman
,,1 .~~~.. [ . Secretary
~/ / .... ~ta
/~~/ S ~, Electoral Board
WRITE.INS CERTIFICATION
ROANOKE
[] COUN~ [] Cl~
MEMBER CITY COUNCIL AT LARGE
OFFICE TITLE
DISTRICT NAME OR NUMBER, IF APPLICABLE
Write-Ins
IL,ST ,N ^LP.ASE~CAL OROER]
Invalid Write-Ins ...........................
Chris Chittum .....
Ashby Coleman '
Sara McGhee
Mark Oliver
Barry Stacey
General Election
May 2,2000
Page 1 of 1
TOTAL VOTES
RECEIVED
(ltv FLOUR, S)
1
1
2
1
2
1
CONTINUED ON PAGES THROUGH
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the
Circuit Court of the election held on May 2, 2000, do hereby certify that, with the continuation pages indicated,
the above is a true and correct certification of the write-in votes cast at said election for the office indicated
above.
Given under our hands this 5 . day of May, 2000.
copy testa:
, Chairman
Vice Chairman
, Secreta~
Electoral Board
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ralph K. Smith, do solemnly swear (or affirm) that I will support the Const~tion
of the United States of America and the Constitution of the Commonwealth of Virginia~?~nd
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as Mayor of the City of Roanoke, Virginia, for a term of four years commencing July
1, 2000 and ending June 30, 2004, according to the best of my ability. (So help me God.)
/,~alph K'. Smith
Subscribed and sworn to before me this 29th day of June 2000.
Judge-'~-~the ~,ircuit--~ou~t~-- - '
Twenty-Third Judicial Circuit of Virginia
N:\CKLO l\COUNCIL.98~investiturc oaths.wpd
CRUSH, Iii, CLERIC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William D. Bestpitch, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Member of the Council of the City of Roanoke, Virginia, for
a term of four years commencing July 1, 2000 and ending June 30, 2004, according
to the best of my ability. (So help me God.)
William D. E~estpitct
Subscribed and sworn to before me this 29th day of June 2000.
Judge of the Circuit Court, ~2'~_./' -
Twenty-Third Judicial Circuit of Virginia
N:\CKLO 1 \COUNCIL.98Xinvcstiturc oaths.wpd
Deputy Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William H. Carder, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Member of the Council of the City of Roanoke, Virginia, for
a term of four years commencing July 1, 2000 and ending June 30, 2004, and
as Vice-Mayor for a two year term commencing July 1, 2000 and ending June
30, 2002, according to the best of my ability. (So help me God.)
William H. Carde~'--~"
Subscribed and sworn to before me this 29th day of June 2000.
~rginia
N:\CKLO l\COUNCIL.98Mnvcstiture oaths.wpd
cRusu, ,i, CLERK
Deputy C/erk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Linda F. Wyatt, do solemnly swear (or affirm) that I will support the Constit/~ion
of the United States of ^medca and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a Member of the Council of the Ci~ of Roanoke, Virginia, for a term of four years
commencing July 1,2000 and ending June 30, 2004, according to the best of my ability.
(So help me God.)
Wyatt ~_~ -
Subscribed and sworn to before me this 29th day of June 2000.
JL~ge~of the Circuit C-~,
TWenty-Third JudicialJCi~uit of Virginia
N:\CKLO 1 \COUNCIL.98~investiture oaths.wpd
,~ 2~E: AR"~-~IR B CRUSH, I11, CLERK
~Y(-~ ~ (~-/ Deputy Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
Tho 3rd day of July, 2000.
- No. 34903-070200.
A RESOLUTION recognizing the HONORABLE WILLIAM H. CARDER to be a
member of the City Council and Vice-Mayor of the City of Roanoke.
WHEREAS, the Honorable William H. Carder received the larigest number of votes
of any candidate running for Council in the regular Councilmanic election held on the first
Tuesday in May, 2000, and was, therefore, elected Vice-Mayor of the City for a two-year
term which commenced July 1, 2000, as provided by §4 of the Charter of the City of
Roanoke;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
Honorable William H. Carder be, and he is, hereby recognized to be a duly elected member
of the Council of said City for a term commencing on the 1st day of July, 2000, and
continuing for a period of four years and until his successor shall have been elected and
qualified, and to be the duly elected Vice-Mayor of the City for a term commencing July 1,
2000, and continuing for a period of two years and until his successor shall have been
elected and qualified.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd
day of July, 2000.
No. 34904-070300.
A RESOLUTION recognizing the services of the HONORABLE C. NELSON
HARRIS as Vice-Mayor of the City of Roanoke.
WHEREAS, the Honorable C. Nelson Harris was elected Vice-Mayor of the City of
Roanoke by virtue of receiving the largest number of votes in the Councilmanic election held
on the first Tuesday of May, 1998, and served in this office from July 1, 1998, to June 30,
2000; and
WHEREAS, Mr. Harris has served diligently and with distinction as Vice-Mayor,
performing many and varied responsibilities required of him as Vice-Mayor in a selfless
manner while also honorably discharging his other duties on the City Council;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. .The Mayor and Members of this body do hereby recognize and commend the
Honorable C. Nelson Harris for his outstanding service as Vice-Mayor of this City and assure
him of their continued support as he continues to serve as a Member of Council.
2. An attested copy of this Resolution, approved by the Mayor, shall be presented
to Mr. Harris.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
~ No". 34905'-070300.
A RESOLUTION establishing a meeting schedule for City Council for the Fiscal
Year commencing July 1, 2000, and terminating June 30, 2001.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This resolution establishes a schedule of regular meetings for City Council for
the Fiscal Year commencing July 1, 2000, and terminating June 30, 2001.
2. For such fiscal year, City Council shall hold regular meetings on the first and
third Mondays of each month. When any regularly scheduled Monday meeting shall fall
on a holiday of the City, such meeting shall be held on Tuesday next following.
3. Unless otherwise provided by resolution of Council, each regular meeting of
Council shall commence at 12:15 p.m. for the conduct of informal meetings, work sessions
or closed meetings. Thereafter, Council shall take up the regular agenda at 2:00 p.m.
Council may recess between the 12:15 p.m. session and the 2:00 p.m. session. The second
meeting of each month shall be recessed upon the completion of all business except the
conduct of public hearings, and such meeting shall be reconvened at 7:00 p.m. on the same
day for the conduct of public hearings.
4. All meetings of City Council shall be automatically adjourned at 11:00 p.m.,
unless a motion setting a new time for adjournment be made, seconded and unanimously
carried.
5. All regular meetings of City Council shall be held in the Council Chambers,
Room 450, of the Municipal Building in this City, unless otherwise provided by resolution
of Council.
6. City Council may prescribe a day or time other than that established by this
resolution or a meeting place other than that established by this resolution by adoption of a
resolution establishing a new meeting day, place or time. City Council shall cause a copy
of such resolution to be posted adjacent to the door of the Council Chambers and inserted
in a newspaper having general circulation in the City at least seven days prior to the date of
the meeting at such amended day, time or place
7. This Resolution shall have no application to special meetings of City Council
called pursuant to § 10 of the City Charter.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK.
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 14, 2000
File #110
The Honorable William H. Carder
Vice-Mayor
Roanoke, Virginia
Dear Mr. Carder:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
3, 2000, you were appointed to the following committees:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company
Audit Committee
Water Resources Committee
Mill Mountain Advisory Committee
Economic Development Commission, Chair
Virginia Museum of Transportation Board of Directors
Legislative Committee
Bid Committee
Roanoke Valley Convention and Visitors Bureau Board of Directors
Sincerely,
Mary, F. Parker, CMC
City Clerk
MFP:Io
pc:
Cad H. Kopitzke, Chair, Mill Mountain Advisory Committee, 4581 Oakland
Boulevard, N. E., Roanoke, Virginia 24012
Katherine H. Strickland, Executive Director, Virginia Museum of Transportation,
303 Norfolk Avenue, S. W., Roanoke, Virginia 24011
C:'uVlyFiles~JUL Y 3 CO R. WP D
The Honorable William H. Carder
July 14, 2000
Page 2
pc:
David L. Kjolhede, Executive Director, c/o Heidi Mowry, Roanoke Valley Convention
and Visitors Bureau, 114 Market Street, S. E., Roanoke, Virginia 24011
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
William M. Hackworth, City Attorney
Robert H. Bird, Municipal Auditor
John W. Coates, Director, Department of Parks and Recreation
Diane S. Akers, Acting Director, Economic Development
C: ~lyFiles~FcrL Y3 COR. WPD
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 14, 2000
File #110
SANDRA H. EAKIN
Deputy City Clerk
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia
Dear Mr. Bestpitch:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
3, 2000, you were appointed to the following committees:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company
Roanoke Valley-Alleghany Regional Commission
TAP Board of Directors
War Memorial Committee
City of Roanoke Transportation Safety Commission
Mill Mountain Zoo, Inc.
Roanoke Neighborhood Partnership Steering Committee
New River Valley Commerce Park Study Committee
Virginia Recreation Facilities Authority
~% ~ ~. ~,~,,~,~,~_Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Wayne G. Strickland, Executive Director, Roanoke Valley-Alleghany Regional
Commission, 313 Luck Avenue, S. W., Roanoke, Virginia 24016
Theodore J. Edlich, Executive Director, Total Action Against Poverty, 145 Campbell
Avenue, S. W., Roanoke, Virginia 24016
Sloan H. Hoopes, Chair, War Memorial Committee, 2023 Maiden Lane, S. W.,
Roanoke, Virginia 24015
C :'aMy Fil ~'~OI..Y 3 CO R. WP D
William D. Bestpitch
July 14, 2000
Page 2
pc:
Elizabeth Poff, Executive Director, Blue Ridge Zoological Society of Virginia, Inc.,
P. O. Box 13484, Roanoke, Virginia 24034
Jim Strutts, Executive Director, Virginia Recreation Facilities Authority, Executive
Director, 6038 Cold Harbor Road, Mechanicsville, Virginia 23111
David W. Rundgren, Executive Director, New River Valley Planning District, 1612
Wadsworth Street, Radford, Virginia 24141
Barbara N. Duerk, Chair, Roanoke Neighborhood Partnership Steering Committee,
2607 Rosalind Avenue, S. W., Roanoke, Virginia 24014
Robert K. Bengtson, Chair, City of Roanoke Transportation Safety Commission
Madam Alam Stacy, Coordinator, Roanoke Neighborhood Partnership
Darlene L. Burcham, City Manager
C:~My Fil ea~JLY 3COR. WPD
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 14, 2000
File #110
SANDRA H. EAKIN
Deputy City Clerk
The Honorable C. Nelson Hards
Council Member
Roanoke, Virginia
Dear Mr. Harris:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
3, 2000, you were appointed to the following committees:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company
Audit Committee
Water Resources Committee
Roanoke Redevelopment and Housing Authority
Roanoke Arts Commission
Legislative Committee
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority,
2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Brook E. Dickson, Chair, Roanoke Arts Commission, 523 Highland Avenue, S. W.,
Roanoke, Virginia 24016
C:LMyFilea ~q./LY3 COR. WPD
The Honorable C. Nelson Harris
July 14, 2000
Page 2
pc:
Dadene L. Burnham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
William M. Hackworth, City Attorney
Robert H. Bird, Municipal Auditor
C:'JVIy Film'JULY3 COK WPD
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 14, 2000
File #110
The Honorable W. Alvin Hudson, Jr.
Council Member
Roanoke, Virginia
Dear Mr. Hudson:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
3, 2000, you were appointed to the following committees:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company
Audit Committee
Water Resources Committee
War Memorial Committee
Roanoke Valley Regional Cable Television Committee
Roanoke Civic Center Commission
Mayor's Committee for People with Disabilities
Virginia CARES Board of Directors
Bid Committee, Chair
Roanoke Valley Long Range Water Supply Study Committee
VML Transportation Policy Committee
The Transportation Policy Committee will meet on Thursday, July 27, 2000, from 1:30 p.m.
- 3:45 p.m., at the Richmond Center.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
C:h~IyFil mLILiLY3 COP.. WP D
W. Alvin Hudson, Jr.
July 14, 2000
Page 2
pc:
Robert R. Altice, Chair, Roanoke Valley Regional Cable Television Committee, 616
South Maple Street, Vinton, Virginia 24179
Mark E. Feldmann, Chair, Roanoke Civic Center Commission, 2932 Lockridge
Road, S. W., Roanoke, Virginia 24014
Susan Bryant-Owens, Secretary, Roanoke Civic Center Commission
Christene A. Montgomery, President, Mayor's Committee for People with
Disabilities, 622-A Walnut Avenue, S. W., Roanoke, Virginia 24016
Sloan H. Hoopes, Chair, War Memorial Committee, 2023 Maiden Lane, S. W.,
Roanoke, Virginia 24015
Cindy Martin, Executive Director, Virginia CARES, Inc., 145 Campbell Avenue,
S. W., Roanoke, Virginia 24016
Dadene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Robert H. Bird, Municipal Auditor
C:~ViyFil es~.IULY3COK WPD
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 14, 2000
File #110
The Honorable William White, Sr.
Council Member
Roanoke, Virginia
Dear Mr. White:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
3, 2000, you were appointed to the .following committees:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company
Audit Committee
Legislative Committee, Chair
Water Resources Committee
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Kit B. Kiser, Assistant City Manager for Operations
William M. Hackworth, City Attorney
Robert H. Bird, Municipal Auditor
C:hMyFiles'dULY3COR. WPD
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 14, 2000
File #110
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Linda F. Wyatt
Council Member
Roanoke, Virginia
Dear Ms. Wyatt:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
3, 2000, you were appointed to the following' committees:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company
Audit Committee
Water Resources Committee
Roanoke Valley-Allegheny Regional Commission
Legislative Committee
Metropolitan Transportation Distdct Study Committee
VML Human Development and Education Committee
The Human Development and Education Committee will meet on Thursday, July 27, 2000,
from 1:30 p.m. - 3:45 p.m., at the Richmond Center.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Wayne G. Strickland, Executive Director, Roanoke Valley-Allegheny Regional
Commission, 313 Luck Avenue, S. W., Roanoke, Virginia 24016
Kit B. Kiser, Assistant City Manager for Operations
William M. Hackworth, City Attorney
Robert H. Bird, Municipal Auditor
C:~IyFile~U-ULY3 COR. WPD
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 14, 2000
Cary J. Lester
Environmental Officer
Roanoke, Virginia
Dear Mr. Lester:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
3, 2000, you were nominated for appointment to the Virginia Municipal League
Environmental Quality Committee
The Environmental Quality Committee will meet on Thursday, July 27, 2000, from 10:00
a.m. - 12:00 noon, at the Richmond Center.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Dadene L. Burcham, City Manager
C:~VlyFitcs',JULY3COR. WI'D
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 14, 2000
File #110
SANDRA H. EAKIN
Deputy City Clerk
James D. Gdsso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
3, 2000, you were nominated for appointment to the Virginia Municipal League. Fina.nce
Committee.
The Finance Committee will meet on Thursday, July 27, 2000, from 10:00 a.m. - 12:00
noon, at the Richmond Center.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Darlene L. Burcham, City Manager
C:',MyFile~'~JULY3COR. WPD
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 14, 2000
SANDRA H. EAKIN
Deputy City Clerk
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Mr. Hackworth:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
3,-2000, you were nominated for appointment to the Virginia Municipal League General
Laws Policy Committee.
The General Laws Policy Committee will meet on Thursday, July 27, 2000, from 10:00 a.m.
- 12:00 noon, at the Richmond Center.
Sincerely,
Mary F. Parker, OMC
City Clerk
MFP:Io
pc: Dadene L. Burcham, City Manager
C:'d~IyFilea'JULY3 COI~ WPD
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 3, 2000
The Honorable Vice-Mayor and Members of the
Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Carder and Members of Council:
The following committee assignments for the Vice-Mayor and Members of Council are set
forth for your consideration:
Vice-Mayor William H. Carder
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company
Audit Committee
Water Resources Committee
Mill Mountain Advisory Committee
Economic Development Commission, Chair
Virginia Museum of Transportation Board of Directors
Legislative Committee
Bid Committee
Roanoke Valley Convention and Visitors Bureau Board of Directors
Council Member William D. Bestpitch
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company
Roanoke Valley-Alleghany Regional Commission
TAP Board of Directors
War Memorial Committee
City of Roanoke Transportation Safety Commission
Mill Mountain Zoo, Inc.
Roanoke Neighborhood Partnership Steering Committee
New River Valley Commerce Park Study Committee
Virginia Recreation Facilities Authority
Council Member C. Nelson Harris
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company
Audit Committee
Water Resources Committee
Roanoke Redevelopment and Housing Authority
Roanoke Arts Commission
Legislative Committee
Council Member W. Alvin Hudson
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company
Audit Committee
Water Resources Committee
War Memorial Committee
Roanoke Valley Regional Cable Television Committee
Roanoke Civic Center Commission
Mayors' Committee for People with Disabilities
Virginia CARES Board of Directors
Bid Committee, Chair
Roanoke Valley Long Range Water Supply Study Committee
VML Transportation Committee
Council Member William White, Sr.
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company
Audit Committee
Legislative Committee, Chair
Council Member Linda F. Wyatt
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company
Audit Committee
Water Resources Committee
Roanoke Valley-Allegheny Regional Commission
Legislative Committee
Metropolitan Transportation District Study Committee
Virginia Municipal League Policy Committees:
Environmental Quality
Finance
General Laws
Human Development and
Education
Transportation
Cary J. Lester
James D. Grisso
William M. Hackworth
Linda F. Wyatt
W. Alvin Hudson, Jr.
Council's concurrence in the above assignments will be appreciated.
With kindest personal regards, I am
Ralph K. Smith
Mayor
RKS:MFP:ec
CITY OF ROANOKE
l'O Oil
WHEREAS, crime is a fact of life in the nation, as well as the communities of the
Roanoke Valley; and
crime against all citizens will consume our lives, our homes, our
schools, our neighborhoods and our communities; and
I97-IE~S, crime prevention is an ongoing task for all citizens of the Roanoke
Valley; and
it has been determined that the most effective crime prevention
te. chnique is a pro-active community approach involving actively
aware citizens, and active involvement of citizens and students to
assist law enforcement with factual information for solving crimes;
and
Crime Line and School Crime Line bring together citizens,
neighborhood leaders, students, school personnel and law
enforcement officials to encourage and to foster communication,
understanding and cooperation, and to build safer communities.
NO~F, THEREFORE, L Ralph IC Smith, Mayor of the City of Roanoke: Virginia,
call upon ali citizens to support the goals and programs of the Roanoke
Valley Crime Line, Inc., and School Crime Line, and do hereby proclaim the
month of July, 2000, throughout this great All-.4merica City, as
ROANOKE VALLEY CRIME LINE MONTH.
Given under our hands and the Seal of the City of Roanoke this third day of July in
the year two thousanat
Mary F. Parker
City Clerk
Ralph IC Smith
Mayor
---
~.;~,?i~i~.~, CITY OF ROANOKE
· : ~ ~,: ~ OFFICE OF THE MAYOR
~, 215 CHURCH AVENUE, S.W., ROOM 452
~~ ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
RALPH K. SMITH
Mayor
July 3, 2000
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Ralph K. Smith
Mayor
RKS:se
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF: THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 10, 2000
File #79-162-214
The Honorable Richard C. Pattisall, Judge
Twenty-Third Judicial Circuit of Virginia
Roanoke, Virginia
Dear Judge Pattisall:
Your communication transmitting a report of the Board of Equalization in preparation for
the taxable year July 1, 2000, to June 30, 2001, was before the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 3, 2000.
On motion, duly seconded and adopted, the report was received and filed.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Robert P. Doherty, Jr., Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
W. G. Light, Chair, Board of Equalization, 2066 Kenwood Boulevard, S. E.,
Roanoke, Virginia 24013
Rutledge W. Robertson, II, Vice-Chair, Board of Equalization, 5014 Bruceton Road,
S. VV., Roanoke, Virginia 24018
Randolph E. Harrison, Jr., Secretary, Board of Equalization, 2311 Westover
Avenue, S. W., Roanoke, Virginia 24015
Darlene L. Burcham, City Manager
I:~ICHAR. D C. PATTISALL, JUDGE
R-OANOKE CITY COHP,.THOUSE
31.5 CHUR.CH AVENUE, S.W.
P,O. BOX 211
ROANOKE, VIP,.GINI~.24OO2-O911
(540) 853-2051
F..~X (.%dO) 853-1040
TWENTY-THIRD JUDICIAL
OF VIRGINIA
COMMONWEALTH OF VIRGINIA
'00 dU~ 22 P1:~9
ClI~CUIT COUR.T FOR THE COUN'FY' OF I~OANOKE
CIP,-CLIIT COUR-T FOP,. THE CITY OF R.OA't,/OKE
CIRCUIT COUE. T FOP, THE CITY' OF .SALEM
Junel 9, 2000
Honorable David A. Bowers, Mayor
Members of City Council
215 Church Avenue S.W.
Roanoke, Virginia 24011
RE: 2000 Report of the Board of Equalization
Dear Mayor and Members of Council:
I met with the members of the Equalization Board on May 30, 2000 and generally
discussed its activities. Each of the members of the Board exhibited a positive attitude toward his
work and the working relationship between the Equalization Board and the Roanoke City
Administration. Each is willing to serve next year.
I am enclosing a copy of the Report of the Board of Equalization in preparation for the
taxable year July 1, 2000, to June 30, 2001, inclusive. The Board received 49 appeals. There
were 12 commercial and industrial appeals considered with 5 affirmed value and 7 decreased
value. There were 36 residential appeals considered with 20 affn'med value, 16 decreased value.
One appeal was withdrawn before inspection.
Orders dated May 19, 2000, were mailed on May 19, 2000, informing each taxpayer of
the Board's decision.
The Board was particularly grateful to Darlene Burcham, City Manager, and her staff for
providing private office space for the Board to meet with City taxpayers to perform the Board's
duties. The Board also expressed thanks to Will Claytor and his staff for their cooperation in
supplying property data and their time in meeting with the Board on accessed values. They trust
this assistance will be available for future Equalization Boards.
The Board recommends that future Equalization Boards continue to have access to the
computer service in their work and strongly recommends that future Equalization Boards be
provided with current office space that is private and separate from the Office of Real Estate
Valuation.
Hon. David A. Bowers, Mayor
-2- June 19, 1999
The Board further recommends that in order to accomplish their duties as members of the
Board of Equalization of Real Estate Assessments for the City of Roanoke that it is critical to
have safe, private space for the Board to meet with City taxpayers and that such space be
provided.
If you are aware of any problems, or if you wish to offer any suggestions for the
improvement of the appointment process for the Equalization Board, please advise us. I am
providing copies of this letter to those persons indicated below.
I am enclosing a copy of the order appointing the present Board members.
It has been a pleasure working with this Board. Please advise me if I can be of further
assistance or provide further information.
RCP/cf-p
Enclosures
Very truly yours,
Richard C. Pattisall, Judge
C~
Darlene Burchum, City Manager
Wilbum C. Dibling, Jr., City Attomey
Honorable Clifford R. Weckstein
Honorable Robert P. Doherty, Jr.
Honorable Jonathan M. Apgar
Mr. W.G. (Bill) Light, Chairman
Mr. Rutledge W. Robertson, II, Vice-Chairman
L/~sMsl Randolph E. Harrison, Jr., Secretary
Mary F. Parker, City Clerk
Ms. Pat Lam, Executive Secretary to the Board of Equalization
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
'OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
June 26, 2000
The Honorable Vice-Mayor and
Members of Roanoke city Council
Roanoke, Virginia
Dear Vice-Mayor Harris and Members of Council:
Please find enclosed correspondence dated June 19, 2000, from
Honorable Richard C. Pattisall, Judge of the Roanoke Circuit Court.
Attached to Judge Pattisall's letter is a May 22, 2000, report from
the Board of Equalization.
As there appears to be no problems once again with t'he performance
of this Board, I would ask that this report be included on the
Consent Agenda for the next meeting of Council, and thereafter
received and filed.
On behalf of the Members of Council, I want to thank the Circuit
Court and the Board of Equalization for their assistance in this
process once again this year. Bill Light, Rutledge Robertson and
Randolph Harrison, always provide exemplary service to the citizens
of our great All-America City, for which we are very grateful.
Sincerely,
David A. Bowers
Mayor
DAB: jsj
Enclosure
pc:
Honorable Richard C. Pattisall, Judge, Roanoke City Circuit
Court, 315 Church Avenue, S. W., Room 333, Roanoke, Virginia
24016
W. G. "Bill" Light, Chairman, Board of Equalization, 2066
Kenwood Boulevard, S. E., Roanoke, Virginia 24013
Rutledge W. Robertson, II, Vice-Chairman, Board of
Equalization, 5014 Bruceton Road, S. W., Roanoke, Virginia
24018
Randolph E. Harrison, Jr., Secretary, Board of Equalization,
2311 Westover Avenue, S. W., Roanoke, Virginia 24015
R-ICHAR_D C, FATTISALL, IUDGE
ROANOKE CITY COURTHOUSE
315 CHURCH AVENUE,
P.O. BOX 211
ROANOKE, VIRGINIA 24002-0211
(540) 853-20~1
FAX (540) 853-1040
TWENTY-THIRD JUDICIAL
OF VIRGINIA
· ';%!/-% -
COMMONWEALTH OF VIRGINIA
DISTRICT
CIRCUIT COURT FOR THE COUNTY OF ROANOKE
CIRCUIT COURT FOR_ TIIE CiTY OF ROANOKE
Junel9,2000
Honorable David A. Bowers, Mayor
Members of City Council
215 Church Avenue S.W.
Roanoke, Virginia 24011
RE: 2000 Report of the Board of Equalization
Dear Mayor and Members of Council:
I met with the members of the Equalization Board on May 30, 2000 and generally
discussed its activities. Each of the members of the Board exhibited a positive attitude toward his
work and the working relationship between the Equalization Board and the Roanoke City
Administration. Each is willing to serve next year.
I am enclosing a copy of the Report of the Board of Equalization in preparation for the
taxable year July 1, 2000, to June 30, 2001, inclusive. The Board received 49 appeals. There
were 12 commercial and industrial appeals considered with 5 affirmed value and 7 decreased
value. There were 36 residential appeals considered with 20 affirmed value, 16 decreased value.
One appeal was withdrawn before inspection.
Orders dated May 19, 2000, were mailed on May 19, 2000, informing each taxpayer of
the Board's decision.
The Board was particularly grateful to Darlene Burcham, City Manager, and her staff for
providing private office space for the Board to meet with City taxpayers to perform the Board's
duties. The Board also expressed thanks to Will Claytor and his staff for their cooperation in
supplying property data and their time in meeting with the Board on accessed values. They trust
this assistance will be available for future Equalization Boards.
The Board recommends that future Equalization Boards continue to have access to the
computer service in their work and strongly recommends that future Equalization Boards be
provided with current office space that is private and separate from the Office of Real Estate
Valuation.
Hon. David A. Bowers, Mayor
-2- June 19,1999
The Board further recommends that in order to accomplish their duties as members of the
Board of Equalization of Real Estate Assessments for the City of Roanoke that it is critical to
have safe, private space for the Board to meet with City taxpayers and that such space be
provided.
If you are aware of any problems, or if you wish to offer any suggestions for the
improvement of the appointment process for the Equalization Board, please advise us. I am
providing copies of this letter to those persons indicated below.
I am enclosing a copy of the order appointing the present Board members.
It has been a pleasure working with this Board. Please advise me if I can be of further
assistance or provide further information.
Very truly yours,
Richard C. Pattisall, Judge
RCP/cfp
Enclosures
C~
Darlene Burchum, City Manager
Wilburn C. Dibling, Jr., City Attorney
Honorable Clifford R. Weckstein
Honorable Robert P. Doherty, Jr.
Honorable Jonathan M. Apgar
Mr. W.G. (Bill) Light, Chairman
Mr. Rutledge W. Robertson, II, Vice-Chairman
Mr. Randolph E. Harrison, Jr., Secretary
Ms. Mary F. Parker, City Clerk
Ms. Pat Lam, Executive Secretary to the Board of Equalization
May22,2000
The Honorable Richard C. Pattisall
Judge of the Circuit Court
City of Roanoke
Roanoke, Virginia 24011
Dear Judge Pattisall:
We wish to inform you that the Board of Equalization has completed its
work for the taxable year July 1, 2000 to June 30, 2001.
The Board received 49 Appeals. All properties were inspected with the
following remits:
49 Appeals were considered
12 Commercial and Industrial 5 Commercial and Industrial Affirmed Value
7 Commercial and Industrial Decreased Value
36 Residential
20 Residential Affirmed Value
16 Residential Decreased Value
1 Appeal was withdrawn before inspection
Orders dated May 19, 2000 were mailed on May 19, 2000 informing each property
owner of our decision.
Our thanks to the Office of Real Estate Valuation for their cooperation in supplying
property data and their time to meet with us on various properties. We trust that this
assistance will be available for future Equalization Boards.
It is recommended that future Equalization Boards continue to have access to the
computer service in their work. Also, it is recommended that future Equalization Boards
continue to have separate office space from the Office of Real Estate Valuation.
The Honorable Richard C. Pattisall
Page 2
May 22. 2000
Should you have any questions, please contact us.
Very truly yours,
Board of Equalization of Real Estate
Assessments for the City of Roanoke
Randolph E. Harrison, Ir.,
WGL/pl
VIRGINIA:
IN THE CIRCUIT COURT OF THE CITY OF ROANOKE
IN RE: CITY OF ROANOKE BOARD OF EQUALIZATION
In accordance with Section 32-39, Code of the City of
Roanoke, Virginia, and Section 58.1-3370 of the Code of Virginia,
of 1950, Randolph E. Harrison, Jr., Willard G. Light and Rutledge
W. Robertson, freeholders and citizens of the City of Roanoke,
Virginia, are hereby appointed to the Board of Equalization of
Real Estate Assessment for the City of Ro~n,~oke, Virginia, for an
dd~tlonal term beginning March 1, ~, as provided by law; but
before entering upon their duties as such, each shaII take and
subscribe the oath of office prescribed by law and shall complete
the requirements of serving on'a board of equalization required
by law. It appears and the Court finds that the herein
appointees have completed the required basic course of
instruction given by the Department of Taxation under Section
58.1-20'6 of the Code of Virginia.
It is further ADJUDGED ORDERED and DECREED that each member
of the Board of Equalization of Real Estate Assessment shall be
compensated for this duties as such rate as may be fixed by City
Council as required by law, and they shall be provided such
secretarial and logistical support as Council feels appropriate.
Robert P. Doherty, Jr.~/~dge
Ri'chard -C. Patti~ ~u~_ ~e
A COPY TESTE ARTHUR B CRUSH III CLERK
B~-a~J~"t~~ t v Clerk
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 10, 2000
File #79-162-214
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
A report of the Water Resources Committee recommending that the City Manager be
authorized to advertise a public hearing, and lacking any comments to the contrary,
execute an extension of the lease agreement with Jefferson Center Foundation for a 40-
year term, beginning June 1, 2001, was before the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 3, 2000.
On motion, duly seconded and adopted, Council concurred in the recommendation and a
public hearing will be held on Monday, August 21,2000, at 7:00 p.m., or as soon thereafter
as the matter may be heard in the City Council Chamber.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
James D. Grisso, Director of Finance
Philip C. Schirmer, Acting City Engineer
Sarah E. Fitton, Engineering Coordinator
Jefferson Center Foundation, 541 Luck Avenue, S. W., Roanoke, Virginia 24016
C:~MyFiles',JULY3COR. WPD
Roanoke City Council
Regular Agenda Report
'00 Ob'~:~ 27 ~9'~' ~
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Jefferson Center Lease Extension
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the City Manager to advertise for four (4) consecutive weeks and hold a
public hearing. Lacking any comments to the contrary, authorize the execution of an
extension to the lease agreement with Jefferson Center Foundation, in a form
acceptable tothe City Attorney, for a 40-year term, beginning June 1, 2001. All other
terms of the existing lease will remain unchanged.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
CC:
City Clerk
City Attorney
Director of Finance
Engineering Coordinator
Jefferson Center Foundation, 541 Luck Avenue, Roanoke, VA 24016
#00-348
Water Resources Committee
Regular Agenda Report
To:
From:
Subject:
June 19, 2000
K~i~Bembers, Water Resourca~ Coal~~ee
. ~,se~r~, D~ec?. ~ ~~perations
t;~FD~r~nOeNL~~m, City Manago~;ENTER LEASE EXTENSION
Background:
The original Lease with the Jefferson Center Foundation (JCF) was authorized by
Ordinance No. 30739-102189 on October 21, 1989. The lease was for a 40-year term
beginning November 1, 1991. The lease rate is $10.00 per year. An agreement for
the provision of funds for renovation of a portion of the building was authorized by Ord.
No. 433084-111698.
Considerations:
Financing for the renovation requires a 40-year lease from the time the renovation is
completed; therefore JCF has requested that the City consider extending the lease by
approximately 8 ~ years. The requested term would be for 40 years and begin June 1,
2001. See Attachment 1.
Recommended Action(s):
Advertise for four (4) consecutive weeks and hold a public hearing. Lacking any
comments to the contrary, authorize the execution of an extension to the lease
agreement with Jefferson Center Foundation, in a form acceptable to the City Attorney,
for a 40-year term, beginning June 1, 2001. All other terms of the existing lease will
remain unchanged.
DLB/KBK/SEF
Attachment(s): I
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Jefferson Center Foundation, 541 Luck Avenue, Roanoke, Virginia 24016
#00-348
H:\USER\COMMON\Council\Fitton~JeffCtr. ls
Art performed within a work of art
May 17, 2000
Ms. Darlene Burcham, City Manager
City of Roanoke
215 Church Avenue, Room 364
Roanoke, Virginia 24011
RE: Jefferscn Center Lease - 11/1/91
Dear Darlene:
As you are aware, we are well underway with our renovation of the
Jefferson Center creating an exciting venue for performances in Roanoke at the
Shaftman Performance Hall.
The financing we are currently working on requires that we have a 40 year
lease from the time the renovation is completed. Specifically, the Jefferson
Center Foundation (JCF) would request that our lease with the City be extended.
We wish the extension to be for a period of 40 years effective on June 1, 2001.
While the extension will not be effective until next year, we are seeking Council
approval at this time so as to include it in our financing package.
This is an extension only and is not a request of any other terms of our
agreements with the City. The Council and your support for the Jefferson Center
and its efforts are greatly appreciated.
The JCF Board looks forward to many years of continued service to the
City of Roanoke and its citizens.
If you have any questions, please contact me or Jane Stephenson at 344-
5681. Thank you in advance.
Sincerely,
Warner Dalhouse
Acting Chairman
Cc'~/~t B. Kiser
541 Luck,qvenue · Suite 100 · Roanoke, Iqrginia 24016 · 540-343-2624 · FAX540-343-3744
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Relocation of a Portion of an APCO Easement for
Mill Mountain Visitors Center
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of the appropriate document, in a form approved
by the City Attorney, relocating a portion of an APCO easement across City-owned
property, and abandoning a portion. Said easement shall be for the purpose of
installing underground cable to provide electric service to the Visitors Center.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments:
CC:
City Clerk
City Attorney
Director of Finance
Engineering Coordinator
#00-342
Water Resources Committee
Regular Agenda Report
June 19,2000
To:
From:
Subject:
Members, Water Resoq:lces C~i~tee
~'~. Kiser~,Dir,e~(~~& Operations
thru Darlen~-'~L.EUSf~har~, City Manager
Relocation 3f a Portion of an APCO Easement for
Mill Mountain Visitors Center
Background:
Appalachian Power Company (APCO), doing business as American Electric Power, has
requested an easement to relocate an existing overhead power line located on the Mill
Mountain Visitors Center site to provide electric service to the Visitors Center. (See
Attachment #1.) A portion of the existing easement and line will be abandoned.
Approval of this request will provide for underground service to the Visitors Center.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of the appropriate document, in a form approved
by the City Attorney, relocating a portion of an APCO easement across City-owned
property, and abandoning a portion. Said easement shall be for the purpose of
installing underground cable to provide electric service to the Visitors Center.
Attachment(s): I
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
#00-342
H:\USER\COMMON\Council\Fitton\MillMtn.aep
ATTACHMENT 1
MAP NO. 3780-302 C-1
PROPERTY NO. 1
FAS NO.
THIS AGREEMENT, made this 14th
W. O. 750-0413
J. O. 00-1057
day of April , 2000, by and between the
CITY OF ROANOKE, a municipal corporation existing under the laws of the Commonwealth
of Virginia, herein called "GRANTOR," and APPALACHIAN POWER COMPANY, a
Virginia corporation, herein called "APPALACHIAN."
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00), the
receipt of which is hereby acknowledged, the GRANTOR hereby gives license and permit to
APPALACHIAN, its successors and assigns, and the right, privilege and authority to said
APPALACHIAN, its successors and assigns, to construct, erect, operate, and maintain a line or
lines for the purpose of transmitting electric power overhead and underground on the property of
the City of Roanoke, further identified on Roanoke City Tax Map number 4050306
in the City of Roanoke, Virginia.
BEING a right of way and easement, in, on, along, through, across or under
said lands for the purpose of providing service to the Mill Mountain Visitors
Center, as shown on that certain Appalachian Power Company Drawing V-1071,
dated 4-3-00, entitled "Proposed Right of Way on Property of City of
Roanoke", attached hereto and made a part hereof.
THIS INSTRUMENT PREPARED BY APPALACHIAN POWER COMPANY
P. O. BOX 2021, ROANOKE, VIRGINIA 24022
TOGETHER with the right to said APPALACHIAN, its successors and assigns, to
construct, erect, install, place, operate, maintain, inspect, repair, renew, remove, add to the
number of poles, with crossarms, wires, cables, transformers, guys, and anchors in, on, and
under the premises above referred to; grounding systems and all other appurtenant equipment
and fixtures, underground conduits, ducts, vaults, cables, wires, transformers, pedestals, risers,
pads, fixtures and appurtenances (hereinafter called "Appalachian's Facilities"), and string wires
and cables, adding thereto from time to time, in, on, along, over, through, across and under the
above referred to premises; the right to cut down, trim, clear and/or otherwise control, and at
Appalachian's option, remove from said premises any trees, shrubs, roots, brush, undergrowth,
overhanging branches, buildings or other obstructions which may endanger the safety of, or
interfere with the use of Appalachian's Facilities: the right to disturb the surface of said
premises and to excavate thereon: and the right of ingress and egress to and over said above
referred to premises and any of the adjoining lands of the Grantors at any and all times, for the
purpose of exercising and enjoying the rights herein granted, and for doing anything necessary or
useful or convenient in connection therewith. The Grantor hereby grants, conveys and warrants
to Appalachian Power Company a non-exclusive right of way easement for electric facilities.
In the event APPALACHIAN should remove all of said Appalachian's facilities from the
lands of the GRANTOR, then all of the rights, title and interest of the party of APPALACHIAN
in the right of way and license hereinabove granted, shall revert to the GRANTOR, its successors
and assigns.
2
APPALACHIAN agrees to indemnify and save harmless the GRANTOR against any and ail
loss or damage, accidents, or injuries, to persons or property, whether of the GRANTOR or any
other person or corporation, arising in any manner from the negligent construction, operations, or
maintenance, or failure to properly construct, operate, or maintain said Appalachian's facilities.
TO HAVE AND TO HOLD the same unto Appalachian Power Company, its successors
and assigns.
Upon recordation of this agreement Appalachian accepts the terms and conditions
contained therein.
WITNESS the signature of the City of Roanoke by Darlene L. Burcham, its City
Manager, and its municipal seal hereto affixed and attested by Mary F. Parker, its City Clerk
pursuant to Ordinance No. adopted on
CITY OF ROANOKE
ATTEST:
CITY MANAGER
CITY CLERK
3
STATE OF VIRGINIA)
)
CITY OF ROANOKE )
TO-WIT:
Commonwealth At Large, do certify that
, at Notary Public in and for the City and
and
, City Manager and City Clerk, respectively, of the
City of Roanoke, whose names as such are signed to the writing above, bearing date the
day of ,2000, have each acknowledged the same before me
in my jurisdiction aforesaid.
Given under my hand this
day of ,2000.
My Commission Expires:
NOTARY PUBLIC
RItP/CITY OF RI(.E 34111 M'FIg
4
CITY OF ROANOKE, VIRGINIA
T. D. 665020
MAP SECT. 3780-302 Cl
PROPOSED UNDERGROUND
CABLE TO REPLACE ABANDONED
OVERHEAD LINE
PROPOSED UNDERGROUND
SERVICE TO VISITOR'S CTR
=ROPOSED POLE
302-4076
PROPOSED
OVERHEAD
LINE
/
//
EXISTING POLE
302-4047
TO BE REMOVED
/
/
/
/
,
[ vtstroRs
I~CENTER,
PROPOSED
UG PEDEST~
302-4077
:XISTING POLE
502-3761
PROPOSED UNDERGROUND
CABLE TO REPLACE ABANDONED
OVERHEAD LINE
MILL
MOUNTAIN
EXISTING POLE
302-3793
APP~a~I. RCHI~:~N POWER C0MPRNY
VIRGINIA REGION - ROANOKE. VIR(~INIA
PROPOSED RIGHT OF WAY
ON PROPERTY OF
CITY OF ROANOKE
m~mm, LMA
~. m, MJM
I m~, 4 - 3- O0
~c~, NONE
· ~=~ ...1... ~ ..3 .....
0RAW ZNO NO. V-1071
...\v-107imilhti[n.d.cln Apr. 18, 2000 15:00:15
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Greater Gainsboro Development Project
Temporary Lease of Parking Lots
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the advertisement of a public hearing and, lacking any comments to the
contrary, authorize the City Manager to execute an agreement with Norfolk Southern
Railway Company, providing for a lease to allow the exchange of parking areas, in a
form approved by the City Attorney.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: I
CC:
City Clerk
City Attorney
Director of Finance
Engineering Coordinator
#00-338
Water Resources Committee
Regular Agenda Report
June 19,2000
To:
From:
Subject:
v~ aember% Water Resources Committee
Kit B. K~ser, Dir~,.,ctor pf ~ons
thru Darlene L. ~_,3.1~,~ Manager
[/
Greater GainsbDro Development Project
Temporary Lease of Parking Lots
Background:
Proposed improvements of the Greater Gainsboro Development Project include devel-
opment of a higher education center, an office building, residential property and a
parking garage. The higher education center will be completed and operational by
August 15, 2000. The parking garage is scheduled to be completed in September 2001.
A proposed exchange of operational control of 100 city-owned spaces behind Billy's Ritz
for Norfolk Southern Railway Company's (Railway) 66 space lot and 41 spaces along
the track from old Second Street to the First Street Bridge will provide additional parking
adjacent to the Roanoke Higher Education Center.
Considerations:
Securing the use of the Railway's parking area will provide an interim solution to the
parking needs in this area, with no direct expense by the City. An indirect cost is the
loss of revenue that would be generated by the lot behind Billy's Ritz, estimated to be up
to $2,750 per month. However, this potential loss of revenue will be wholly or partially
offset by the imposition of the attached rate schedule (Attachment #1) on the space
leased from the Railway. Authorization is needed to execute an agreement with the
Railway. The proposed agreement includes an indemnity provision, therefore a public
hearing is required. See Attachment #2.
Recommended Action(s):
Authorize the advertisement of a public hearing and, lacking any comments to the
contrary, authorize the City Manager to execute an agreement with Norfolk Southern
Railway Company, providing for a lease to allow the exchange of parking areas, in a
form approved by the City Attorney.
Attachment(s): 2
CC~
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fit-ton, Engineering Coordinator
H:\USER\COMMON\Council\Fitton\gainsboro.prk
#00-338
-~.
~ m m
mm
m
ATTACHMENT 2
NORFOLK
BOUTHERN
Norfolk Southern Corporation
Real Estate and Contract Services
110 Franklin Street, SE
Roanoke, VA 24042-0059
L. R. Clingenpeel
Sr. Manager Real Estate
Phone: (540) 981-4909
FAX: (540) 981-4226
Email: LRC~NSCorp.com
Mr. Kit B. Kiser, Director
Utilities & Operations
City of Roanoke
215 Church Avenue, S.W.
Roanoke, VA 24011-1584
Dear Mr. Kiser:
April 4, 2000
File:
Roanoke, VA
City of Roanoke
(Reciprocal Parking Lease)
This is in reference to your letter of February 18 and previous discussions concerning the exchange of
parking spaces between the Norfolk Southern Railway Company (Railway) and the City of Roauoke
(City) to alleviate temporary parking constraints associated with the opening of the Higher EducatiOn
Center this fall.
In this connection, the Railway and the City agree to the following:
1) For and in consideration of(i) the City's use of the Railway parking area on the north side
of the Railway tracks adjacent to Shenandoah Avenue extending from the former Passenger Station
westwardly to the old Second Street Crossing including the Railway parking lot situated north of
Shenandoah Avenue at the intersection of Shenandoah and old Second Street consisting of an aggregate
of approximately 107 parking spaces and (ii) the Railway's use of the City parking lot on the south side
of the Railway tracks situated behind the Billy Ritz's Restaurant between Salem Avenue and Norfolk
Avenue consisting of approximately 100 spaces, the Railway and the City hereby lease to the other the
respective parking areas (Premises).
2) This agreement will be effective the 15t~ day of August 2000 and shall remain in effective
until terminated by either party upon thirty (30) days' prior written notice to the other party.
3) The parties hereto accept the Premises in their present condition and agree that all
maintenance and repairs needed to keep the Premises in a tenantable condition, including bm not
limited to snow and ice removal, shall be the responsibility of the occupying party; however, it is agreed
no improvements or alterations of the Premises will be made without the consent of the other party.
Notwithstanding the aforementioned, each party shall be responsible for erecting a signboard, or
signboards on the Premises it will occupy to clearly indicate the parking is for the exclusive use by its
Operating Subsidiary: Norfolk Southern Railway Company
Mr. Kit B. Kiser
April 4, 2000
Page 2
patrons or invitees.
4) The Railway reserves unto itself, and its permittees, the fight of regress and egress over the
Premises hereunder being leased to the City for maintenance of its tracks and appurtenances and the
right to maintain, operates, renew or reconstruct upon, under, or over the said Premises any existing
pipe, electric transmission, telephone and signal lines, or any other facihties of like character.
5) The Premises shall be used for the purpose of parking of licensed vehicles and for no other
purpose. Each part5' hereto agrees to protect and hold the other party harmless from loss, injury, or
damage accruing from acts, negligence or default of such patrons and m,~stees, including, withom
limitation, the presence of their property upon the said Premises.
6) The parties hereto agree to pay, satisfy, and discharge all claims, judgements or liens for
material and/or labor, used or employed by them in connection with the maintenance, repair or
improvement of the Premises and to hold the other party harmless from such claims, judgements, or
7) The parties agree the Premises shall not be sublet, in whole or in part, to any other person,
finn or corporation.
If the preceding is agreeable, please indicate your acceptance by signing in the space provided and
returning the duplicate executed counterpart of this letter to me.
Sincerely,
NORFOLK SOUTHERN RAILWAY
COMPANY
Accepted this ~ day of April, 2000.
CITY OF ROANOKE, VIRGINIA
By:
Lloyd R. Clingenpeel° ~
Its:
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Surplus City-owned Property
Tax Nos. 2012920, 2012939, 2012943, & 2012949
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the advertisement of a public hearing and, lacking any comments to the
contrary, approve the conveyance of Tax Map Nos. 2012920, 2012939, 2012943, &
2012949, containing approximately 0.064 acres to the Roanoke Redevelopment &
Housing Authority (RRHA). RRHA is to be responsible for all title work, surveying, plat
preparation, and preparation of legal documents in a form acceptable to the City
Attorney.
LFW:afm
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
Attachments: 1
CC:
City Clerk
City Attorney
Director of Finance
Engineering Coordinator
RRHA, P.O. Box 6359, Roanoke, VA 24017-0359
#00-327
Water Resources Committee
Regular Agenda Report
June 19,2000
To:
From:
Subject:
Members= Water Resources Committee ~,,j~/¢-.~
~. Kiser, Director of Utilitl~.~,-~ie-~ '
thru Darlene L. Burcham, ~ ~
Surplus City-owned Property
Tax Nos. 2012920, 2012939, 2012943, & 2012949
Background'
The property is located along Gainsboro Road, NW, and was acquired in 1994 as part
of the right-of-way for the Second Street/Gainsboro Road/Wells Avenue project. Con-
struction has been completed, leaving four small residual parcels. The property is no
longer needed by the City and may be disposed of as surplus property. See Attach-
ment #1.
City Policy requires surplus property to be advertised and sold to the highest bidder if
property can be used to construct a separate structure. However, if property is unsuit-
able for construction of a separate structure, as is the case with these parcels, it may
be offered to an adjacent property owner. Conveyance of real property must be ap-
proved by City Council, following a public hearing.
The adjacent property owner, Roanoke Redevelopment and Housing Authority (RRHA),
has asked that this property be conveyed to them for further development of the Henry
Street area. See Attachment #2.
Considerations:
The property is no longer needed by the City and may be donated to RRHA. When
combined with the adjacent property, these parcels would be suitable for development.
The City would be relieved of the cost of continued maintenance of the property.
Recommended Action(s):
Authorize the advertisement of a public hearing and, lacking any comments to the con-
trary, approve the conveyance of Tax Map Nos. 2012920, 2012939, 2012943, &
2012949, containing approximately 0.064 acres to the RRHA. RRHA is to be responsi-
ble for all title work, surveying, plat preparation, and preparation of legal documents in a
form acceptable to the City Attorney.
DLB/KBK/SEF
Attachments: 2
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
RRHA, P. O. Box 6359, Roanoke, VA 24017-0359
Report Author: Sarah E. Fitton
H:\USER\COMMON\CounciI\Fitton\HENRY-ST.VVPD
#00-327
ATTACHMENT 2
50
H oF PARTNERSHIP
April 20, 1999
Development Division
Mr. Phillip F. Sparks
City of Roanoke Economic Development
Chief of Economic Development
215 Church Avenue, S.W.
Room 357
Roanoke, VA 24011
Re.'
Transfer of Proper+..:,
Tax Map Numbers 2012920, 2012939, 2012943, 2012949
Dear Mr. Sparks:
The property referenced in the attached memo, dated February 18, 1999, was acquired by
the City of Roanoke as part of the street widening during the pedestrian bridge
construction. Owner information was requested by F.A. Johnson of F. A. Johnson
Consulting Group to verify if The Roanoke Redevelopment & Housing Authority is the
current property owner. It was clarified in the memo that the current owner of the four
questionable properties is The City of Roanoke.
Since you serve as a member of the RNDC Board and you are also Director of Economic
Development Department, please inform me of the process for RRHA to gain site control
of the above referenced tax map numbers. RRHA would like to effectuate transfer of this
property as soon as practically possible. The RRHA is in the process of having the
property surveyed. I have included a color map so you may conveniently identify the
properties in question.
Thank you in advance for your cooperation in this matter. If you have any questions
please do not hesitate to contact me. My direct number is 983-9204.
Sincerely,
Katina M. Cummings
Project Coordinator
Cc:
Willard N. Ciaytor, Director Real Estate Valuation
F.A. Johnson, Consultant RNDC//F.A. Johnson Consulting Cap.
John P. Baker, Executive Director, Roanoke Redevelopment & Housing Authority
Ro~nokt Redeoelotrment and Housing Authority
P.O. Box 6359 · Raanolot, Virgini~ 24017.0359
2624 Sa/em Turnpike, N.W. · Roanok& Virginia 24017-5334
Telephone (540) 983-9281 · TDD (540) 983.9217 · F~x (540) 983-9Z29
Roanoke City Council
Regular Agenda Report
00 ..........
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Relocation of a Portion of an APCO Easement for
Governor's School - Patrick Henry High School
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of the appropriate document, in a form approved
by the City Attorney, relocating a portion of an APCO easement across City-owned
property, and abandoning a portion. Said easement shall be for the purpose of
extending the existing overhead electric power line to provide electric service to the
Governor's School.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
CC:
City Clerk
City Attorney
Director of Finance
Engineering Coordinator
#00-324
Water Resources Committee
Regular Agenda Report
June 19,2000
To:
From:
Subject:
Members, Water Resources Committee,
~. K,ser, Director of ~:[~sli~
thru Darlene L. Burcham~nage¢'
Relocation of a Portion of an APCO Easement for
Governor's School- Patrick Henry High School
Background:
Appalachian Power Company (APCO), doing business as American Electric Power, has
requested a fifteen-foot easement to extend an existing overhead power line located on
the Patrick Henry High School Governor's School site to provide electric service to the
renovated Governor's School. See Attachment #1. A portion of the existing easement
and line will be abandoned.
Considerations:
This request was approved by the School Board on March 7, 2000.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of the appropriate document, in a form approved
by the City Attorney, relocating a portion of an APCO easement across City-owned
property, and abandoning a portion of it. Said easement shall be for the purpose of
extending the existing overhead electric power line to provide electric service to the
Governor's School. See Attachment #2.
Attachments: 2
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Report Author: Sarah E. Fitton
#00-324
H:\USER\COMMON\Council\Fitton\PHHS-aep
· ATTACHMENT 1
277-3615
300KVA
120/208
PATRICK HENRY HIGH SCHOOL
GOVERNOR'S SCHOOL
NEW
ADOITION
NEW EXISTING
PROPOSEI BUILDING
LINE
THI~ PORTIOf~ Of' EXISTING LI~
TO ~
LINe
EX~T~K;
R~SER POLE
277-3582
3-25T
CITY Of' ROANOKE
T.O. 665020
laN~ NO.
5780-277-84
AI:NaCII-C~::HIAN POYER COMPRNY
VIRC. dNIA RE~ON - ROA~IOK[r VIRGINIA
PROPOSED RIGHT OF WAY
ON PROPERTY OF
ROANOKE CITY SCHOOL BOARD
DRAWING NO. V- 1062
'...\v.1062~ecityschoolbd.dgn Feb. 11, 2000 11:02:32
ATTACHMENT 2
GRW 256.UNDGRD-AP - CORPORATIONS
Eas No.
W.O. No.
Line
R/W Map No. 37~0-277-B-4
750-0011 Job No. 00-1019 Prop No.
Roenoke V~lley Governor's School
THIS AGREEMENT, made this 14th day of F~bruary ,20 O0 ,
by and between City of Roanoke a municipal corporation
organized and existing under the laws of the State of Virginia , herein called "Grantor",
and APPALACHIAN POWER COMPANY, a Virginia corporation, herein called "Appalachian."
WlTNESSETH:
That for and in consideration of the sum of One Dollar ($1.00), cash in hand paid to Grantor by
Appalachian, the receipt whereof is hereby acknowledged, Grantor hereby grants, conveys, and warrants
to Appalachian, its successors, assigns, lessees and tenants, a right of way and easement for an electric
power line or lines, and communication lines, in, on, along, through, across or under the following
described lands of the Grantor situated in City of Roanoke ,State of Virginia, and bounded:
Being a right of way and easement as shown shaded on that certain Appalachian drawing V-1062,
dated 2-10-00, entitled "Proposed Right of Way on Property of City of Roanoke," attached hereto and
made a part hereof.
TOGETHER with the right, privilege and authority to Appalachian, its successors, assigns, lessees
and tenants, to construct, erect, install, place, operate, maintain, inspect, repair, renew, remove, add to
the number of, and relocate at will underground conduits, ducts, vaults, cables, wires, transformers,
pedestals, risers, pads, fixtures, and appurtenances (hereinafter called "Appalachian's Facilities"), in, on,
along, through, across and under the above referred to premises; the right to disturb the surface of said
premises and to excavate thereon, and to cut down, trim, clear, and/or otherwise control, and at
Appalachian's option, remove from said premises, brush, undergrowth, trees, tree roots, shrubs,
buildings or other obstructions which may endanger the safety of, or interefere with the use of,
Appalachian's Facilities; and the right of ingress and egress to and over said above referred to premises,
and any of the adjoining lands of the Grantors at any and all times, for the purpose of exercising and
enjoying the rights herein granted, and doing anything necessary or useful or convenient in connection
therewith.
It is understood and agreed between the parties hereto, that the Grantors reserve the right to use
said lands in any way not inconsistent with the rights herein granted.
TO HAVE AND TO HOLD the same unto Appalachian Power Company, its successors, assigns,
lessees and tenants.
It is agreed that the foregoing is the entire contract between the parties hereto, and that this
written agreement is complete in all its terms and provisions.
IN WITNESS WHEREOF, Grantor has caused its corporate name and seal to be hereto affixed the
day and year first above written.
CITY Of ROANOKE
By
City Manager
Attest:
City Clerk
STATE OF )
)
COUNTY OF )
To-wit:
The foregoing instrument was acknowledged before me this
,20 O0 , by
City_ Manager , of
Title
day of
Dprl~ne L. Burcham
Name
the City of R~)pnoke. Virginia
Notary Public/Commissioner
My Commission expires:
GR~2~
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 10, 2000
File #15-110-304
Thomas M. Winn, II, Chair
Youth Services Citizen Board
2615 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. Winn:
This is to advise you that on June 26, 2000, Elvah D. Taylor qualified as a member of the
Youth Services Citizen Board for a term ending May 31, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Marion A. Vaughn-Howard, Secretary, Youth Services Citizen Board
C:XMyFiles'JULY3COR.WI~D
'00 JUN Z/ P,3:45
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Elvah D. Taylor, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Youth Services Citizen Board for a term ending May 31, 2003,
according to the best of my ability. (So help me God.)
ARTHUR B. CRUSH, III, CLERK
,DEPUTY CLERK
C :'uMy Files'~JNE5. WP D
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 10, 2000
File #249
Mr. Moncie D. Smith
609 Woods Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Smith:
Your petition appealing a decision of the Architectural Review Board to deny a request for
a Certificate of Appropriateness for an existing and proposed new section of vinyl fence
at 609 Woods Avenue, S. W., was before the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 3, 2000.
On motion, duly seconded and adopted, Council affirmed the decision of the Architectural
Review Board on June 8, 2000, that no Certificate of Appropriateness be issued for the
erection of a fence at 609 Woods Avenue, S. W., on the grounds that the proposed fence
is not architecturally compatible with the H-2 Distdct and does not enhance the special
visual and spacial qualities that the H-2 District was established to protect.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
C:~MyFile~XJULY3COR. WPD
MOTION TO AFFIRM THE DECISION OF THE CITY OF ROANOKE
ARCHITECTURAL REVIEW BOARD AND TO DENY THE REQUEST FOR A
CERTIFICATE OF APPROPRIATENESS TO ERECT A FENCE AT 609 WOODS AVENUE,
S.W.
"Based upon the evidence (testimony and documents) presented to this Council at today's
hearing, I move that the decision of the City of Roanoke Architectural Review Board on June 8,
2000, be affirmed and that no Certificate of Appropriateness be issued for the erection of a fence
.~ 609 Woods Avenue, S.W., on the grounds that the proposed fence is not architecturally
compatible with the H-2 District and does not enhance those special visual and spatial qualities that
the H-2 District was established to protect."
MOTION TO REVERSE THE DECISION OF THE CITY OF ROANOKE
ARCHITECTURAL REVIEW BOARD AND TO GRANT THE REQUEST FOR A
CERTIFICATE OF APPROPRIATENESS TO ERECT A FENCE AT 609 WOODS. AVENUE,
"Upon consideration of the evidence (testimony and documents) presented to this Council
at today's hearing, I move that the decision of the City of Roanoke Architectural Review Board on
June 8, 2000, be reversed and that a Certificate of Appropriateness be issued for the erection of a
fence located at 609 Woods Avenue, S.W., on the grounds that the fence is architecturally
compatible with the H-2 District and would enhance those special visual and spatial qualities that
the H-2 District was established to protect."
ook
H:VZOMOTION840~
VIRGINIA:
Attachment
IN THE COUNCIL OF THE CITY OF ROANOKE
IN THE MATTER OF
PETITION FOR APPEAL
This is a Petition for Appeal from a decision of the
Architectural Review Board under Section 36.1-642(d) of the
Zoning Ordinance of the Code of the City of Roanoke
(1979) , as amended.
1. Name of the P etitiomar(s): ~~.~'~ ~~
2. Doing business as (if applicable):
Street address of. property subject of this
appeal: ~ ~/~ /7%/6 ~h~ is the
Overlay zoning (H-i, Historic District or H-2,
Neighborhood Preservation District) of property or
properties which is the subject of this appeal:
Date the hearing before the Architectural Review Board
was ~d~ which the decision being appealed was made:
Section of the Code of the City of Roanoke under which
the Certificate of Appropriateness was requested from
the Architectural Review Board (Section 36.1-327,_if
H-l, or Section 36.1-345, if H-2): ~./-3~
Description of the request for which the Certificate of
Appropriateness was sought from the Architectural
Review Board: ~/~/~ ~ /~ ~/4~'?/ f~
Grounds for appeal:
Name, title, address and telephone number of person(s)
who will represent the Petitioner(s) before City
Council:
WHEREFORE, your Petitioner(s) requests that the action
of the Architectural Review Board be reversed or modified
and that a Certificate of Appropriateness be granted.
Signature of Owner(s)
(If not Petitioner(s)):
Name:
(Print or Type)
Signature of Petitioner(s)
or, where applicable,
representative (s):
Name: ~/. -~
(Print or Type)
Name:
(Print or Type)
Name:
(Print or Type)
Received by:
Date:
TO BE COMPLETED BY CITY CLERK:
I
Roanoke City Department of Planning
and Community Development
June 8,2000
Mr. Moncie Smith and Mt'. Warren Ray
609 Woods Avenue, S.W.
Roanoke, VA 24016
Dear Mr. Smith and Mr. Ray:
SUBJECT:
Application for a Certificate of Appropriateness
609 Woods Avenue, S.W.
On June 8, 2000, the Architectural Review Board of the City of Roanoke, Virginia,
denied your request to approve the existing plastic fence and proposed new section of fence at
609 Woods Avenue, S.W. The Board based its decision on the following design guidelines,
which were adopted by the Board in June 1995:
Use traditional materials to build walls and fences, such as... painted wrought or cast
iron [and] painted wood.. Do not use chainlink, plastic, fiberglass, or plyWood fences.
The existing plastic fence is in violation of Section 36.1-671 of the City Code for failure
to obtain a zoning permit. A Certificate of Appropriateness is required in order to obtain a
zoning permit for a new fence in the H-2 Neighborhood Preservation District. Since the
Architectural Review Board has denied your request for a Certificate of Appropriateness, you
must remove the existing plastic fence in order to remedy the zoning violation.
If you are aggrieved by the decision of the Architectural Review Board, you have the right
to appeal the Board's decision to Roanoke City Council within thirty (30) days of the date of
decision. Information about the appeals process is enclosed.
If you have any questions, please contact me at (540)853-1522.
cc:
City Development Assistance Center
Old Southwest, Inc.
Darlene Burcham, City Manager
Chip Snead, Assistant City Manager
Evelyn Lander, Director of Planning and Code Enforcement
Sincerely,
Neil Holthouser, Secretary
Architectural Review Board
Roanoke City Planning Commission Architectural Review Board Board of Zoning A~oeois
Walls and Fences
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT
The retaining wall provides for a level, but elevated front
yard, while the fence offers privacy without obscuring the
view of the house from the street and sidewalk.
Walls and fences are traditional ways of defining
residential yards by delineating property lines
and by separating public and private outdoor
space. These may take the form of retaining
walls, low stone walls, wrought-iron fences,
wood picket fences, and privacy fenc6s, many of
which are important in helping to define the
character of the H-2 District.
Walls and fences are important space-defining
features of many residential neighborhoods in
the H-2 District.
Walls and fences provide an opportunity to
extend the architectural style or character of a
building into the surrounding landscape.
Hedges and other plant materials often can help
soften the enclosure provided by a wall or fence.
· Recommended actions or treatments are
indicated by
· Actions or treatments not recommended and
other warnings are indicated by ~'.
Retaining E~tisting Features
V' Identify and keep all important features and
characteristics of historic walls fences, including:
· textured masonry · distinctive profile
· craftsmanlike details · decorative coping
· distinctive gates and steps
· traditional bonding pattern and mortar joint
profile
~' Do not remove historic features, such as stone
retaining walls and wrought-iron fences.
texture
~~~.~ Characteristic features
of fences and walls.
A4aterials
I/Use traditional materials to build walls and
fences, such as:
· unpainted brick · unpainted stone
· painted wrought or cast iron
· painted wood
· combinations of masonry with wood or metal
Examples of appropriate masonry walls and walls combined
with iron fencing and plant materials.
I/Retain and maintain existing boundary hedges
whenever possible that contribute to the charac-
ter of a property or the historic district.
~ Build retaining walls, where necessary, of
stone, reinforced or fully bonded brick, or
masonry veneer over reinforced concrete block.
Decorative concrete block that matches that m
the district is also acceptable. Logs and railroad
ties may be appropriate for edging planting beds
or for landscape steps, but should not be used for
retaining walls that will be visible from the street.
~' Do not u,e chainlink, plastic, fiberglass, or
plywood fences, nor concrete or concrete block
walls within the historic d. istrict. Where these
are existing, remove them whenever feasible,
either when making repairs or undertaking a
comprehensive rehabilitation.
Height
V' Use walls that range in height from 1'-0" to
4'-0". The recommended height for retaining
walls used with or without fencing, or freestand-
ing walls, is 2'-6".
CITY OF ROANOKE
DEFINITIONS
Coping. The protective cap or
top of a wall, often of
concrete or stone.
Picket. A partial column or post
engaged with a wall.
Picket fence. A fence formed of
wood or metal pickets,
generally spaced a uniform
distance apart, that provides
varying degrees of visual
screening or enclosure.
Pier. A column, typically square
in shape, that supports a
concentrated weight above.
Privatyfe~ce, ^ fence formed
of boards or pickets arranged
in a solid or overlapping
manner to provide visual
screenin~
Rehabilitation. Making possible
a compatible new use for a
building through repair,
alterations, or additions while
preserving portions or
features that are important to
the building's historic or
architectural character.
Streetscape. The overall
appearance of buildings,
signs, lights, plantings, and
other elements along a street.
Walls -and Fences
The Architectural Design
Guidelines for the H-2 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Department of
Community Planning and
Development, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Basic Design Principles ·
Masonry Features and Walls ·
Painting · Walks, Romps and
Stairs · Lighting, Utilities and
Trash Containers · Additions
and Auxiliary Structures · New
Construction · Parking Areas
~/Use picket fences that range in height from
2'-6" to 4'-0". The recommended height for
picket fences in front yards is 3'-6".
I/Use privacy fences that range in height from
4'-0" to 6'-0". The recommended height for
privacy fences in rear yards is 6'-0".
~/Limit the height of fences as follows:
· front yard: 4'-0"
· side yard: 4'-0" - 6'-0"
· rear yard: 6'-0"
Other Design Considerations
~ Choose a fence design that relates to the
character of your house or building. In addition,
if both picket and privacy fences are used, make
sure that the designs relate to each other.
~ Respect the character of the streetscape when
deciding:
· whether or not to use a wall or fence
· what materials are appropriate to your house
and neighborhood
· the height, location, and design of the wall or
fence
~ Give fencing in a front yard an open character
by using a simple iron or wood picket design.
Examples of appropriate iron fences.
I/Ensure that wood fence posts either have a
solid cap or are sloped to shed water and prevent
deterioration.
t/Choose a compatible profile and appearance
for wood fence posts that are in the same plane
as the pickets. Posts located behind the line of
pickets and are not a major visual element may
be of a simpler design as long as they shed water.
Examples of appropriate wooden picket fences.
I/Size p. icket fence elements appropriately. Iron
pickets should be spaced 3" to 6" apart. Wood
pickets should be 1-1/2" to 3-1/2" wide with a
space between the pickets ranging from one-half
to equal to the picket width.
Appropriate picket spacing.
V' Keep walls in a front yard low in height (2'-6"
or less) or combine them with picket fencing
placed between solid piers.
I/Consider planting vegetation adjacent to walls
and fences to soften their appearance.
~ Orient all fences so that the posts, rails, and
braces face into the property and the finished
side or pickets face the public right-of-way or the
adjacent neighbor.
l l[lllllll Alwaysplacethefinishedsideof
the fence toward the street or
~z~ ,~ the neighboring yard. Keep the
I Ill ~ }~J ~ structuralside of the fence
facing the interior of the yard.
,.~private side
public sidt
~ Where fences are seen from public rights-of
way, they should be painted an appropriate color.
Iron fences should be black or dark green; wood
fences may be white, dark green, or a color taken
from the building color scheme--provided it is
subdued in character.
X Do not use wood privacy fences in a residen-
tial front yard. Alternatives include:
· wood picket fences o- hedges or shrubs
· decorative iron fences · other plantings
Examples of appropriate privacy fences.
X Do not allow fences or walls to conceal or
visually overpower nearby buildings.
Maintenance
I/Repoint brick or stone walls that have
deteriorated mortar. See Masonry features and Walls
for information on proper repointing techniques.
~ Prevent water damage to masonry walls by
properly grading the ground at their base and by
maintaining wall caps or copings.
I/Replace missing items from cast- or wrought-
iron fences by finding suitable replacements in a
salvage yard or by having them recast.
Roanoke City Council
July 3, 2000
Honorable Ralph Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Petition from Moncie Smith appealing a decision by the Roanoke City
Architectural Review Board to deny a Certificate of Appropriateness for an
existing fence at 609 Woods Avenue, S.W.
Background:
On Thursday, June 8, 2000, the Roanoke City Architectural Review Board denied a request from
Moncie Smith for a Certificate of Appropriateness for an existing fence at 609 Woods Avenue, S.W.
The fence in question was constructed without a zoning permit and without a Certificate of
Appropriateness from the Board, in violation of Section 36.1-671 (a) and Section 36.1-345(a) of the
City Code. (See Attachment A.)
The Board denied the request by a 4-1 vote. (See Attachment B.) The Board based its decision
on the H-2 Neighborhood Preservation District Design Guidelines, which were adopted by the
Board in 1995. The guidelines state:
"Use traditional materials to build walls and fences, such as... painted wrought or cast iron
[and] painted wood .... Do not use chainlink, plastic, fiberglass, or plywood fences."
The subject fence is constructed of 4x4" wood posts with plastic fencing material to simulate
vertical wood panels. (See Attachment C.)
Following the Board's decision, the Secretary to the Architectural Review Board sent a written
notice to the applicant informing him of his right to appeal the decision to Council under Section
36.1-642(d) of the City Code. (See Attachment D.)
Considerations:
1)
Zoning permits are required for all new fences constructed in the city. This requirement is
not unique to the H-2 Neighborhood Preservation District. Zoning permits are necessary
to ensure that fences comply with all setback and height requirements, which bear directly
on issues of public health, safety and welfare. For example, tall solid fences pose
significant security concerns for police and rescue personnel, while fences located at
intersections may obstruct views of oncoming vehicular traffic. The subject fence was
constructed without a zoninq permit and is therefore in violation of the City Code.
2)
A Certificate of Appropriateness is required for all new fences constructed in the H-2
Neighborhood Preservation District. The H-2 District was established by City Council in
1987 to preserve, protect, and enhance areas of the city recognized as having special
architectural, historical, and cultural significance. The Architectural Review Board
accomplishes this by reviewing proposed alterations and issuing Certificates of
Appropriateness. The subject fence was constructed without a Certificate of
Appropriateness and is there fore in violation of the City Code.
3)
5)
Residents of the H-2 District have repeatedly expressed their desire for aggressive code
enforcement. In November, 1999, the Board held a public forum to discuss citizen
concerns regarding the administration of the H-2 District. More than 35 citizens attended
the forum. Most expressed concern that the City was not doing enough to enforce the
existing regulations.
In response to these and other concerns, the City and the Board have implemented several
reforms to ensure better compliance with the district regulations. In October, 1999, the City
hired an additional planner to serve as Secretary to the Architectural Review Board and
work directly on historic district issues. The City is in the process of hiring an additional
zoning inspector to help strengthen code enforcement. The Board has taken several steps
to streamline its design review process and provide more technical assistance to property
owners. As a result, the number of approvals has increased while the average approval
time has been sharply reduced. (See Attachment E.)
The applicant in this case chose not to enter into the design review process and seek Board
approval, in direct violation of the City Code. When offered a chance to do so by City staff,
the applicant declined. Only after a notice of violation was issued did the applicants submit
a request for a Certificate of Appropriateness.
The subject fence does not conform to the City's design guidelines for the H-2 District. In
1995, after a two-year process of public participation and input, the Architectural Review
Board adopted design guidelines for the H-2 District. The guidelines clearly state that
plastic fences are not compatible with the H-2 District. (See Attachment F.)
The design guidelines are meant to protect the integrity of the district, guide the Board's
decisions, and assist property owners in planning their projects. The guidelines are not
absolute. Property owners who propose to deviate from the guidelines may petition the
Board for approval and present their case in a public meeting. The Board weighs public
comment, prior experience, professional expertise, and the impact of the project on the
neighborhood in reaching its decision.
The Board held a public meeting on May 11, 2000, to hear the applicant's request for a
Certificate of Appropriateness. The applicant did not attend the meeting. Rather than
make a decision in the applicant's absence, the Board continued the matter until its June
8 meeting. Mr. Smith attended the June meeting but chose not to speak on the matter.
Two citizens spoke in opposition to the request, while one spoke in favor. A majority of the
Board agreed that the fence is not compatible with the H-2 District and denied the request
by a vote of 4 to 1.
The Architectural Review Board will hold a neighborhood forum to discuss the design
guidelines and consider changes. The H-2 guidelines are generally consistent with those
used by other communities. However, the H-2 District has undergone considerable change
and improvement since the guidelines were adopted in 1995. Several residents have
expressed an interest in revising and updating the guidelines to reflect current conditions
and future development within the district. Substantial public participation and input will be
necessary to consider changes to the guidelines. The Board anticipates that such a
process will require a minimum of six months. A date for the neighborhood forum has not
been set.
In August of this year, the City Planning Department will begin developing a neighborhood
plan for Old Southwest. The purpose of the plan is to establish a long-term vision for the
neighborhood, rectify any incorrect zoning, recommend physical improvements, and link
Old Southwest to the downtown area. The plan will require substantial public participation
and input. As part of the plan, the City and the Architectural Review Board will consider and
incorporate any changes to the H-2 design guidelines as necessary to implement the plan.
It is expected that the revised design guidelines will be presented to City Council for
adoption.
Recommendation:
The Architectural Review Board recommends that City Council uphold the Board's decision in this
matter.
The Board invites Council members to participate in the upcoming neighborhood planning process
and help shape the future of Roanoke's downtown neighborhoods.
Sincerely,
Roanoke City Architectural Review Board
Roanoke City Ardhitectural Review Board
Attachments:
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Attachment E:
Attachment F:
Section 36.1-671 and Section 36.1-345 of the City Code
Draft copy of the minutes from the June 8, 2000 ARB meeting
Application for Work in a Historic District
Notice of the Architectural Review Board's decision
Summary of ARB Activity, year to date
H-2 Design Guidelines, Walls and Fences
ATTACHMENT (A)
Code of the City of Roanoke, Virginia
ZONING
Sec. 36.1-671. Zoning permit required; prerequisites to
issuance.
(a) No person shall erect, construct, reconstruct, move, demol-
ish, add to or structurally alter any building or other structure
without a zoning permit therefore issued by the zoning administrator.
(b) The use made of property may not be changed and clearing,
ga'ading or excavating may not be commenced without a zoning
permit therefore issued by the zoning administrator.
(c) A zoning permit shall not be issued by the-zoning adminis-
trator except in strict conformity with the provisions of this chap-
ter, and, where development plan review is required, no zoning
permit shall be issued until such plan has been approved. (Ord.
No. 28611, § 2, 4-27-87)
Sec. 36.1-345. District regulations; certificate of appropri-
ateness.
(a). In order to encourage the preservation and enhancement of
the district and encourage the rehabilitation and new construc-
tion in conformance with the existing scale and character of the
district, the architectural review board shall review and approve
the erection of new buildings or structures, including signs, the
demolition, moving, reconstruction, alteration or restoration, of
existing structures and buildings, or reduction in their floor area,
including the enclosure or removal of a porch. No such erection,
demolition, moving, reconstruction, alteration, restoration, or en-
largement or reduction of a structure, or building, shall be un-
dertaken without the issuance of a certificate of appropriateness
by the board, unless otherwise specified herein.
Sec. 36.1.25. Definitions.
For the purpose of this chapter certain terms and wor~.ds used
her.ein shall be defined as follows:
Structure: Anything which is constructed or erected with a
fixed location on the ground, or attached to something having a
fixed location on the ground. Among other things, structures
include walls, buildings, fences, signs, and swimming pools.
ATTACHMENT (B)
DRAFT
Roanoke City Architectural Review Board
June 8, 2000
Minutes
The regular meeting of the Roanoke City Architectural Review Board was held on
Thursday, June 8, 2000, in the City Council Chamber. The meeting was called to order at
4:05 p.m., by Robert Manetta, chairman.
Attendance was as follows:
Present:
Alison Blanton
Kevin Deck
Lawrence Johns
Robert Manetta
Matthew Prescott
Absent:
David Bandy
Don Harwood
The following items were considered:
1. Approval of Minutes - May 11, 2000
There being no additions and/or corrections, motion was made by Mr. Deck, seconded by
Ms. Blanton and approved 5-0, to approve the May 11, 2000 minutes.
Request from Geraldine Sutherland for a Certificate of Appropriateness approving
an existin~ fence at 615 Woods Avenue, S.W.
Mr. Holthouser presented the background of the request, which is contained in the staff
report attached to these minutes as Attachment 1. He noted that certificates for fencing
were normally something that staff could approve, however, in this case, material not
specified in the guidelines had been used. He said that it was up to the Board to
determine if those materials were compatible.
Mr. Manetta asked if Ms. Sutherland was present.
Mr. Holthouser said she was not. He advised, however, that he had received a call from a
neighbor who expressed the opinion that the fence was attractive and should be approved.
Mrs. Joel Richert (415 Allison Avenue, SW) appeared before the Board and quoted the
section of the 1995 design guidelines which recommended against the use of chainlink,
plastic, fiberglass or plywood fences. She said that guidelines were only five years old
and the type fencing material used on Woods Avenue was available in 1995. She asked
that the request be denied. She suggested that if the Board wanted to change their
guidelines, they should do so at a later date and she felt the guidelines were there for a
purpose.
Architectural Review Board Minutes
June 8, 2000
Page 2
Mr. Herb Smith (Highland Avenue) appeared before the Board. He said that fencing had
not had time to age and noted the probability of deterioration of the material after a few
years.
Mr. Manetta said that if the Board wanted to veer from the guidelines, they must be
specific.
Mr. Deck said that he had been concemed about the appearance of the material over time.
He said that a lot of new material was being introduced, however, the drafters of the
guidelines had attempted to exclude certain materials. He said he did not feel the Board
needed to stray from the guidelines. He also said he wanted to acknowledge that some
Board members felt that architecture should be about the time it was built. Mr. Deck said
there were a lot of synthetic materials on the market and for him there was a discernible
difference in the details between the way a vinyl molded plastic fence is constructed
compared to the way a fence looks. He said that board fences required a little bit of
maintenance but added character. He said that he felt the Board should to their best to
maintain traditional material in side and front yards and he was not in favor of straying
from the guidelines.
Mr. Manetta pointed out that the Board's guidelines had not been by City ordinance, thus
allowing the Board the option to veer from them. He said he was not opposed to veering
from the guidelines as long as it is done precisely and clearly. He said that the design
under the Board's consideration surprised him and from the street it looked like wood.
Mrs. Blanton agreed that the fence looked better than expected. She talked about
National Register nominations and said that when nominating any property, the overall
integrity of the entire district was part of the consideration. She said that fencing and
sidewalks created character for a neighborhood and fences were important details. She
said that fences were reversible and not part of the house itself, however, she felt strongly
about the overall material and character of the neighborhood.
There being no further discussion, Mr. Deck moved to approve the application. The
motion was seconded by Mr. Johns.
Mr. Holthouser said that if the Board approved the request, he would like the motion to
give the reasons why they had veered from their guidelines. There was further discussion
on how to word the motion and consequently, Messrs. Deck and Johns withdrew their
motion and second.
There was further discussion about the type of fence that was being and Mr. Holthouser
referred the Board to the photograph. He said that no other details had been provided by
the applicant, however, he felt enough information had been provided for the Board's
action.
Mr. Prescott moved to deny the request because the material was not compatible with the
guidelines.
Mr. Talevi suggested that the motion be made to grant the request.
Ms. Blanton moved that although fences were routinely approved by staff, due to the
material of this application being in conflict with the guidelines, the Board chooses to
Architectural Review Board Minutes
June 8, 2000
Page 3
review the application and approve it as submitted. The motion was seconded by Mr.
Johns. A roll call vote was taken and the motion was failed by a vote of 4-1.
Mrs. Blanton - no
Mr. Deck - no
Mr. Johns - no
Mr. Prescott - no
Mr. Manetta- yes
o
Request from Moncie Smith for a Certificate of Appropriateness approving an
existing fence at 509 Woods Avenue, S.W.
Mr. Holthouser said this request had also been continued from the Board's May 11th
meeting. He gave the staff report which is attached to these minutes at Attachment 2.
Mr. Manetta asked the applicant, Mr. Smith, if he wished to make comments.
Mr. Smith declined.
Mrs. Joel Richert (415 Allison Avenue, SW) appeared before the Board and stated that
guidelines had been developed in 1995 and plastic was not appropriate at that time. She
said that she did not see where the material was appropriate for the neighborhood. - .....
Mr. Herb Smith appeared before the Board and sated that the fence contained a larger
expanse of plastic than the previous request.
Mrs. Carolyn Otterman (601 Allison Avenue, SW) appeared before the Board and said
she was amazed at the discussion of how important it was to follow the guidelines when
several months ago she appeared before the Board and the Board chose not to follow the
guidelines. She said that the guidelines called for review of landscaping materials and the
Board had chosen not to follow that guideline. She also said the Board had approved
wooden fences that had been up for 3-5 years and were falling down. She said the vinyl
fence was attractive and she would much rather see the proposed fence than one that was
leaning or warped. She also noted that a few years ago the Board had approved PVC pipe
banisters. She said that all types of materials were being used in the neighborhood. She
said she thought both applicants were trying to fix up their properties. She said that if the
Board was going to follow the guidelines they should follow every guideline and she said
the Board was not being fair.
Mr. Manetta said that the Board had an opinion from their attorney that they did not have
control over landscaping.
There being no further discussion, Mr. Deck moved to approve the application as
presented. The motion was seconded by Mr. Johns. By a roll call vote of 4-1, the motion
failed.
Mrs. Blanton - no
Mr. Deck - no
Mr. Johns - no
Mr. Prescott - no
Mr. Manetta- yes
ATTACHMENT ~
Roanoke City Departtnent ot P~anmng
and Community Development
Room )66, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
MEMORANDUM
June 8, 2000
TO:
Robert Manetta, Chair
Members, Architectural Review Board
FROM:
Neil Holthouser, City Planner/Secretary
Request from Moncie Smith and Warren Ray for a Certificate of Appropriateness
approving an existing fence at 609 Woods Avenue, S.W.
Baclce~ round
This item was continued from the May 11, 2000, meeting of the Architectural Review Board.
On March 3, 2000, the City Zoning Inspector cited the above-named property owner with violating the
zoning code by 1) building a fence without obtaining a zoning permit; and 2) failing to obtain a
Certificate of Appropriateness for exterior alterations in the H-2 zoning district. On April 10, 2000, the
applicant submitted to the Planning Department an application for a Certificate of Appropriateness
approving the existing fence at 609 Woods Avenue, S.W. -
Project Summary_
The existing fence is located along the side and rear property lines. The side (west) yard fence is
constructed of 4 x 4" treated lumber posts with plastic fencing material to simulate wrought iron; the rear
(north) fence, which has not been completed, is constructed of 4 x 4" treated lumber posts with plastic
fencing material to simulate vertical 6" wood boards.
The applicant requests that the existing fence be approved. In addition, the applicant requests approval to
complete the rear section of fence and construct new sections along the east side yard and across the
front, as described in the application.
Staff Comments
The Architectural Review Board's design guidelines for the H-2 district state: "Use traditional materials
to build walls and fences, such as... painted wrought or cast iron [and] painted wood... Do not use
chainlink, plastic, fiberglass, or plywood fences..."
Staff believes that the current fence and proposed new sections offence do not meet the Board's design
guidelines.
Roanoke City' Planning Commission Architectural Review Board Board of Zoning Appeals
~ VI~INIA, CHARTE .ED ISKE
ATTACHMENT (C)
ROANOr~ CITY ARCHITECTURAL REVIEW BOARD
Neil Holthouser, City Planner/Secrelary
(540) 853-1522 (FAX) 853.1230
Application for Work in a Historic District
The Roanoke City Architectural Review Board (ARB) reviews all
exterior changes to properties in the H-1 and H-2 historic districts. In
most cases, a Certificate of Appropriateness is required prior to
beginning work. A Certificate is not required for routine maintenance
or repair if the odginal design is not changed. The ARB Secretary will
review your application and determine if a Certificate is required.
Property Owner:
Moiling Address: ('c~G ~ /~.
Address: (,,oq woo~, ^,,e,
Tax No.: //~ / ~ 1 7- Zoning:
H-1 District: H-2 District:
Phone:
Representative:
Mailing Address:
Phone:
DESCRIPTION OF WORK: Use the space below to describe your project. Include all proposed changes, specifying all details,
dimensions and materials. Attach photographs, scaled drawings, and/or material samples.
This application must be completed in ink. Incomplete applications will not be
considered for approval. The applicant is responsible for meeting all other provisions
~'s building and zoning codes prior to beginning work.
wner's signature)
(representative's signature)
Date:
OFFICIAL USE ONLY
Is a Cedificate of Appropriateness required?
If NO, the applicant may proceed with the ARB Secretary's
signature. Photographs and/or material samples are required
for verification.
Secretary:
Date: Permit No.:
ATTACHNtENT (D)
Roar
e City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
12oanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
June 8, 2000
Mr. Moncie Smith and Mr. Warren Ray
609 Woods Avenue, S.W.
Roanoke, VA 24016
Dear Mr. Smith and Mr. Ray:
SUBJECT:
Application for a Certificate of Appropriateness
609 Woods Avenue, S.W.
On June 8, 2000, the Architectural Review Board of the City of Roanoke, Virginia,
denied your request to approve the existing plastic fence and proposed new section of fence at
609 Woods Avenue, S.W. The Board based its decision on the following design guidelines,
which were adopted by the Board in June 1995:
Use traditional materials to build walls and fences, such as... painted wrought or cast
iron [and] painted wood.. Do not use chainlink, plastic, fiberglass, or pl&~vood fences.
The existing plastic fence is in violation of Section 36.1-671 of the City Code for failure
to obtain a zoning permit. A Certificate of Appropriateness is required in order to obtain a
zoning permit for a new fence in the H-2 Neighborhood Preservation District. Since the
Architectural Review Board has denied your request for a Certificate of Appropriateness, you
must remove the existing plastic fence in order to remedy the zoning violation.
If you are aggrieved by the decision of the Architectural Review Board, you have the right
to appeal the Board's decision to Roanoke City Council within thirty (30) days of the date of
decision. Information about the appeals process is enclosed.
If you have any questions, please contact me at (540)853-1522.
cc:
City Development Assistance Center
Old Southwest, Inc.
Darlene Burcham, City Manager
Chip Snead, Assistant City Manager
Evelyn Lander, Director of Planning and Code Enforcement
Sincerely,
Neil Holthouser, Secretary
Architectural Review Board
r~oanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
ATTACHMENT (E)
Roanoke City Architectural Review Board
SEMI-ANNUAL REPORT
June 8, 2000
CURRENT PROJECTS
The Architectural Review Board reviews all
exterior changes to properties in the H-1 and H-2
historic districts. Large projects, such as new
construction, demolition, major additions, and
changes to a primary facade, must be approved by
the Board, which meets once each month. Smaller
projects, such as fences, decks, and routine
maintenance, may be approved administratively
by the ARB Secretary. Approximately 85 percent
of all projects are approved administratively,
typically on a same-day basis.
The increased volume of administrative approvals
reflects staff's efforts to expedite the design
review process and limit Board discussion to
projects of significant impact. By offering an
expedited route to approval, applicants are
encouraged to simplify their projects and conform
to the Board's design guidelines. Staff
recommends that the Board consider additional
amendments to further define the administrative
approval process, including provisions for the
establishment of a Design Review Committee.
Proiect Summary: January 1 - June 8, 2000
Proiect Volume:
Projects approved 69 10 ARB approvals; 59 Administrative approvals
Projects denied 1 Request to replace metal roof with shingles; subsequently amended and approved
Projects withdrawn 1 New duplex construction; subsequently redesigned, resubmitted, and approved
Projects pending 4 Staff currently working with applicants
Total applications 75
Certificates Issued:
Number Percent Comments
by ARB 10 15% Includes three (3) new construction projects
by Secretary 59 85% Average turnaround = 2.7 days
in H-1 District 4 6% City Market and Warehouse Row historic districts
in H-2 District 65 94% Old Southwest historic district
in RM-2 Zone 40 58% Primarily residential in use
in C-1 Zone 25 36% Primarily office in use
in C-3 Zone 4 6% Central Business District
Project Turnaround:
ARB approvals 35 days (avg.) ARB meets once each month
Administrative approvals 2.7 days (avg.) 63% approved on day of application
New construction 62 days (avg.) Three new projects to date; each required two ARB hearings
Walls and Fences
ATTACHMENT (F)
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT * CITY OF ROANOKE
The retaining wall provides for a level, but elevated front
yard, while the fence offers privacy without obscuring the
view of the house from the street and sidewalk.
Walls and fences are traditional ways of defining
residential yards by delineating property lines
and by separating public and private outdoor
space. These may take the form of retaining
wails, low stone walls, wrought-iron fences,
wood picket fences, and privacy fences, many of
which are important in helping to define the
character of the H-2 District.
Walls and fences are important space-defining
features of many residential neighborhoods in
the H-2 District.
Walls and fences provide an opportunity to
extend the architectural style or character of a
building into the surrounding landscape.
Hedges and other plant materials often can help
soften the enclosure provided by a wall or fence.
· Recommended actions or treatments are
indicated by
· Actions or treatments not recommended and
other warnings are indicated by X.
Retaining Existing Features
~ Identify and keep all important features and
characteristics of historic walls fences, including:
· textured masonry · distinctive profile
· craftsmanlike details · decorative coping
· distinctive gates and steps
· traditional bonding pattern and mortar joint
profile
~' Do not remove historic features, such as stone
retaining walls and wrought-iron fences.
xture
Materials
gate
Characteristic features
offences and walls.
*/Use traditional materials to build walls and
fences, such as:
· unpainted brick · unpainted stone
· painted wrought or cast iron
· painted wood
· combinations of masonry with wood or metal
Examples of appropriate masonry walls and walls combined
with iron fencing and plant materials.
V' Retain and maintain existing boundary hedges
whenever possible that contribute to the charac-
ter of a property or the historic district.
~ Build retaining walls, where necessary, of
stone, reinforced or fully bonded brick, or
masonry veneer over reinforced concrete block.
Decorative concrete block that matches that in
the district is also acceptable. Logs and railroad
ties may be appropriate for edging planting beds
or for landscape steps, but should not be used for
retaining walls that will be visible from the street.
g Do not use chainlink, plastic, fiberglass, or
plywood fences, nor concrete or concrete block
walls within the historic district. Where these
are existing, remove them whenever feasible,
either when making repairs or undertaking a
comprehensive rehabilitation.
Height
~/Use walls that range in height from 1'-0" to
4'-0". The recommended height for retaining
wails used with or without fencing, or freestand-
ing walls, is 2'-6".
DEFINITIONS
Coping. The protective cap or
top of a wall, often of
concrete or stone.
Picket. A partial column or post
engaged with a wall.
Picket fence. ^ fence formed of
wood or metal pickets,
generally spaced a uniform
distance apart, that provides
varying degrees of visual
screening or enclosure.
Pier. A column, typically square
in shape, that supports a
concentrated weight above.
Privacy fence. ^ fence formed
of boards or pickets arranged
in a solid or overlapping
manner to provide visual
screening.
Rehabilitation: Making possible
a compatible new use for a
building through repair,
alterations, or additions while
preserving portions or
features that are important to
the building's historic or
architectural character.
Streetscape. The overall
appearance of buildings,
signs, lights, plantings, and
other elements along a street.
Walls and Fences
The Architectural Design
Guidelines for the H-2 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Department of
Community Planning and
Development, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Basic Oesign Principles ·
Masonry Features and Walls ·
Paintino · Walks, Ramps and
Stairs · Li~lhting Utilities and
Trash Containers · Additions
and Auxiliary Structures. New
Construction · Parking Areas
V' Use picket fences that range in height from
2'-6" to 4'-0". The recommended height for
picket fences in front yards is 3'-6".
~/Use privacy fences that range in height from
4'-0" to 6'-0". The recommended height for
privacy fences in rear yards is 6'-0".
~/Limit the height of fences as follows:
· front yard: 4'-0"
· side yard: 4'-0"- 6'-0"
· rear yard: 6'-0"
Other Desion Considerations
~ Choose a fence design that relates to the
character of your house or building. In addition,
if both picket and privacy fences are used, make
sure that the designs relate to each other.
V' Respect the character of the streetscape when
deciding:
· whether or not to use a wall or fence
· what materials are appropriate to your house
and neighborhood
· the height, location, and design of the wall or
fence
~ Give fencing in a front yard an open character
by using a simple iron or wood picket design.
Examples of appropriate iron fences.
~ Ensure that wood fence posts either have a
solid cap or are sloped to shed water and prevent
deterioration.
~,t Choose a compatible profile and appearance
for wood fence posts that are in the same plane
as the pickets. Posts located behind the line of
pickets and are not a major visual element may
be of a simpler design as long as they shed water.
Examples of appropriate wooden picket fences.
~/Size picket fence elements appropriately. Iron
pickets should be spaced 3" to 6" apart. Wood
pickets should be 1-1/2" to 3-1/2" wide with a
space between the pickets ranging l¥om one-half
to equal to the picket width.
, i
Appropriate picket spacin~t.
~/Keep walls in a front yard low in height (2'-6"
or less) or combine them with picket fencing
placed between solid piers.
~' Consider planting vegetation adjacent to walls
and fences to soften their appearance.
~ Orient all fences so that the posts, rails, and
braces face into the property and the finished
side or pickets face the public right-of-way or the
adjacent neighbor.
the fence toward the street or
the neighborin~l yard. Keep the
structural side of the fence
facin~l the interior of the yard.
private side
pubfic side
V' Where fences are seen from public rights-of
way, they should be painted an appropriate color.
Iron fences should be black or dark green; wood
fences may be white, dark green, or a color taken
from the building color scheme--provided it is
subdued in character.
X Do not use wood privacy fences irt aresiden- ·
rial front yard. Alternatives include:
· wood picket fences · hedges or shrubs
· decorative iron fences · other plantings
Examples of appropriate privacy fences.
~ Do not allow fences or walls to conceal or
visually overpower nearby buildings.
Maintenance
~,/Repaint brick or stone walls that have
deteriorated mortar. See Masonry features and Walls
for information on proper repointing techniques.
~ Prevent water damage to masonry walls by
properly grading the ground at their base and by
maintaining wall caps or copings.
V' Replace missing items from cast- or wrought-
iron fences by finding suitable replacements in a
salvage yard or by having them recast.
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 12, 2000
File #249
Ms. Geraldine Sutherland
615 Woods Avenue, S. W.
Roanoke, Virginia 24016
D~ar Ms. Suthedand:
Your petition appealing a decision of the Architectural Review Board to i:leny a request-for
a Certificate of Appropriateness for an existing vinyl fence at 615 Woods Avenue, S. W.,
was before the Council of the City of Roanoke at a regular meeting which was held on
Monday, July 3, 2000.
On motion, duly seconded and adopted, Council affirmed the decision of the Architectural
Review Board on June 8, 2000, that no Certificate of Appropriateness be issued for the
erection of a fence at 615 Woods Avenue, S. W., on the grounds that the proposed fence
is not architecturally compatible with the H-2 District and does not enhance the special
visual and spacial qualities that the H-2 District was established to protect.
~"'"~ ~"'~ ~'Sincerely, ~2;}~,,~,.~.
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
C:~,tyFiIe~IULY3COR. WPD
MOTION TO- AFFIRM THE DECISION OF THE CITY OF ROANOKE
ARCHITECTURAL REVIEW BOARD AND TO DENY THE REQUEST FOR A
CERTIFICATE OF APPROPRIATENESS TO ERECT A FENCE AT 615 WOODS AVENUE,
S.W.
"Based upon the evidence (testimony and documents) presented to this Council at today's
~eadng, I move that the decision of the City of Roanoke Architectural Review Board on ,
2000, be affi~.~.~__.ed and that no Certificate of Appropriateness be issued for the erection of JaU;~c8e
at 615 Woods Avenue, S.W., on the grounds that the proposed fence is not architecturally
compatible with the H-2 District and does not enhance those special visual and spatial qualifies that
the H-2 District was established to protect."
MOTION TO REVERSE THE DECISION OF THE CITY OF ROANOKE
ARCHITECTURAL REVIEW BOARD AND TO GRANT THE REQUEST FOR A
CERTIFICATE OF APPROPRIATENESS TO ERECT A FENCE AT 615 WOODS AVENUE,
S.W.
"Upon consideration of the evidence (testimony and documents) presented to this Council
at today's hearing, I move that the decision of the City of Roanoke Architectural Review Board on
June 8, 2000, be reversed and that a Certificate of Appropriateness be issued for the erection of a
fence located at 615 Woods Avenue, S.W., on the grounds that the fence is architecturally
compatible with the H-2 District and would enhance those special visual and spatial qualities that
the H-2 District was established to protect."
H:\CC~IOTIONS.615 Woe~AveSW($utbaqmd)_?.3.00
VIRGINIA:
Attachment 1
uu JUN 22 P3:34
IN THE COUNCIL OF THE CITY OF ROANOKE
IN THE MATTER OF
PETITION FOR APPEAL
This is a Petition for Appeal from a decision of the
Architectural Review Board under Section 36.1-642(d) of the
Zoning Ordinance of the Code of the City of Roanoke
(1979), as amended.
1. Name of the Petitioner(s): C~0cot~ ~o
2. Doing business as (if applicable):
Street addres6 of ~roperty~hich is the subject of this
appeal: /_~/,~ ~Z~O$ ~;u~_
Overlay zoning (H-i, Historic District or H-2,
Neighborhood Preservation District) of property or
proper,t/e~s which is the subject of this appeal:
e
Date the hearing before the Architectural Review Board
was h~d at Hbich the decision being appealed was made:
Section of the Code of the City of Roanoke under which
the Certificate of Appropriateness was requested from
the Architectural Review Board (Section 36.1-327, if
H-l, or Section 36.1-345, if H-2): ~-/-]~V .
Description of the request for which the Certificate
Appropriateness was sought from~the, Architectural
Review Board: ~D,,~/... ~ ~/~/~ ~ .~f~
8. Grounds for appeal:
Name, title, address and telephone number of person(s)
who will represent_the Petitioner(s) before City
Council:
WHEREFORE, your Petitioner(s) requests that the action
of the Architectural Review Board be reversed or modified
and that a Certificate of Appropriateness be granted.
Signature of Owner(s) Signature of Petitioner(s)
(If not Petitioner(s)): or, where applicable,
_ re~~
(print or Type) ' ~rint or Type
Name:
(Print or Type)
Name:
(Print or Type)
TO BE COMPLETED BY CITY CLERK:
Received by:
Date: ~/,2j~/O
Roanoke City Mayor Smith
And City Council Members:
June 28,2000
I am compelled to write you a letter regarding my neighbor's fence.
I live at 617 Woods Ave. in the OLD SOUTHWEST and have lived there for 26 years.
Mrs. Geraldine Sutherland my next door neighbor lives at 615 Woods Ave. She and another
Neighbor Mr. Moncie Smith ,who lives at 609 Woods Ave., have put a fence on their
Property, which is made of vinyl.
They have been told by the ARB that a fence being made of vinyl is unacceptable material and
Is not allowed in the OLD SOUTHWEST HISTORICAL area.
Mrs. Sutherland has only lived in our neighborhood for about nine months and had never lived
In Roanoke until she moved here last fall.
Mrs. Sutherland is trying to improve here property. She had no idea of any of the ARB
regulations when she had the fence installed.
Enclosed you will find pictures that show my neighbor's fence.
I as a resident of Roanoke City and OSW have no objection to my neighbor's fence.
I feel that as a property owner and resident ofOSW I need less government in our lives than
More government telling us how we are to live our lives and how to and what to do to our
property.
Do not get me wrong. I want to see my neighborhood Bloom and not Blight.
I've lived here in Old Southwest since April 1974. I have seen Blight over the years and on many
Streets in this area we still have Blight. I have even had people to say to me, over the years, are
You not afraid to live on Woods Ave.?
As a historical district, there are lots of regulations that we have that other citizens of the city do
not have to contend with.
In May I went to the city office of Building Inspection, Development, Review and Zoning and
Ask for a copy of the regulations that would outline what you needed a building permit for.
I was ask ,what kind of work I was going to be doing. My reply was not at the present but for
future reference of work I might have done. There was a course of conversation between two city
employees and myself. When I told the ladies that I was talking to I lived in OSW one lady said
To me that she would not live in OSW if someone gave her a fi'ee home in that neighborhood.
I want to say again that as a property owner, tax paying citizen of this city I feel that there are to
many regulations in OSW now. And that the Guidelines for the ARB need to be reviewed for less
control over the home owners rather than more control. I can only think that someday I will be
told what color of paint I can paint my house.
I had one property owner tell me they lived in hysterical OSW not historical OSW. And I have
had several people to tell me they would not live in this area because of all the controls that are in
this area of the city.
For years I've lived in the 600 block of Woods Ave. and somewhat have let the world go by.
But last fall two of my neighbors and I were in my yard talking. When we saw several cares
come down the street and park in front of another neighbors house. About six or eight people got
out of their vehicles and went into a neighbor's vacant house, that was for sale. The group of
people were, with OLD SOUTHWEST INC., a neighborhood group. I feel that none of the
persons were interested in buying the home they just wanted to see inside the home. They
inspected the outside of the house and I am sure did the same to the inside, but I was not on the
inside to know for sure.
Then about four or five days later there was a notice from the city on the door of this house, that
work ,had been done to the house without proper permits. I can only think that someone from this
group had to have contacted the city office of building inspection.
I felt what an invasion of my neighbor's home. I am sure the group had no intent to buy the house
they just wanted to see inside and had seen the work that had been done to the house.
There have been other stories I have heard about people form OSW Inc. policing the neighborhood
and reporting people if they were doing work to there homes that they felt was not following the
ARB Guidelines. I did not pay much attention to the other stories but this group I saw for myself.
I feel what an invasion of ones privacy.
Again I want my neighborhood to Bloom not Blight for the area I live in and well as for the city
The 600 block of Woods and Allison Ave. is a neighborhood that cares and helps each other. Ex.
When people are sick food is taken to them or a project is needed some people pitch in and help.
Or a neighbor is needing to go to the doctor someone would take them. This is want a real
neighborhood is. We have neighborhood cookouts as well as social gatherings. PEOPLE caring
for PEOPLE.
Mr. Smith is one of the best neighbors a person could have. He goes out of his way to make this a
better place to live. He has cleaned off lots that have grown up and are eyesores, helped senior in
neighbors with yard work they could not do. He is an asset to the 600 block of Woods Ave.. the
neighborhood of OSW and the city of Roanoke. There are many other things he does, on a regular
bases, to help out his neighbors.
I feel that there are so many issues that the city has to face each day that are so much more
pressing and important than a few feet of vinyl fencing. Neighborhood issues like slum landlords,
density in the area, safety issues, sidewalk repair,vacant property growing up and not maintained
etc. I am enclosing some pictures of the 600 block of Woods and Allison alley way and of the
fence that is being reviewed and the dead end of Woods that is so grown up it looks like a forest.
I know I have covered several issues, but I felt I needed to. As due, to work I do not know if I
can get offto attend the afternoon council meeting or not. When council hears Mr. Smith's and
Mrs. Sutherland's request to council.
Again I want my neighborhood to Blossom not Blight. But 1 feel this neighborhood has more
pressing issues than a vinyl fence that looks nice. I could ~-~ -~a go on and on but I have taken a
great deal of your time now.
Thank you, for your time and reading my letter. Thank you for your service to our city and all
your efforts. Good luck with the new year as Mayor and city council.
Sincerely,
Freida Mabe
617 Woods Ave. sw
Roanoke, Va. 24016
Roanoke City Council
July 3, 2000
Honorable Ralph Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Petition from Geraldine Sutherland appealing a decision by the Ro~r~oke
City Architectural Review Board to deny a Certificate of Appropriateness for
an existing fence at 615 Woods Avenue, S.W.
Background:
On Thursday, June 8, 2000, the Roanoke City Architectural Review Board denied a request from
Geraldine Sutherland for a Certificate of Appropriateness for an existing fence at 615 Woods
Avenue, S.W. The fence in question was constructed without a zoning permit and without a
Certificate of Appropriateness from the Board, in violation of Section 36.1-671 and Section 36.1-
345 of the City Code. (See Attachment A.)
The Board denied the request by a 4-1 vote. (See Attachment B.) The Board based its decision
on the H-2 Neighborhood Preservation District Design Guidelines, which were adopted by the
Board in 1995. The guidelines state:
"Use traditional materials to build walls and fences, such as... painted wrought or cast iron
[and] painted wood .... Do not use chainlink, plastic, fiberglass, or plywood fences."
The subject fence is constructed of 4x4" wood posts with plastic fencing material to simulate
wrought iron. (See Attachment C.)
Following the Board's decision, the Secretary to the Architectural Review Board sent a written
notice to the applicant informing her of her right to appeal the decision to Council under Section
36.1-642(d) of the City Code. (See Attachment D.)
Considerations:
1)
Zoning permits are required for afl new fences constructed in the city. This requirement is
not unique to the H-2 Neighborhood Preservation District. Zoning permits are necessary
to ensure that fences comply with all setback and height requirements, which bear directly
on issues of public health, safety and welfare. For example, tall solid fences pose
significant security concerns for police and rescue personnel, while fences located at
intersections may obstruct views of oncoming vehicular traffic. The subject fence was
constructed without a zoning permit and is therefore in violation of the City Code.
2)
A Certificate of Appropriateness is required for afl new fences constructed in the H-2
Neighborhood Preservation District. The H-2 District was established by City Council in
1987 to preserve, protect, and enhance areas of the city recognized as having special
architectural, historical, and cultural significance. The Architectural Review Board
accomplishes this by reviewing proposed alterations and issuing Certificates of
Appropriateness. The subject fence was constructed without a Certificate of
Appropriateness and is there fore in violation of the City Code.
3)
Residents of the H-2 District have repeatedly expressed their desire for aggressive code
enforcement. In November, 1999, the Board held a public forum to discuss citizen
concerns regarding the administration of the H-2 District. More than 35 citizens attended
the forum. Most expressed concern that the City was not doing enough to enforce the
existing regulations.
In response to these and other concerns, the City and the Board have implemented several
reforms to ensure better compliance with the district regulations. In October, 1999, the City
hired an additional planner to serve as Secretary to the Architectural Review Board and
work directly on historic district issues. The City is in the process of hiring an additional
zoning inspector to help strengthen code enforcement. The Board has taken several steps
to streamline its design review process and provide more technical assistance to property
owners. As a result, the number of approvals has increased while the average approval
time has been sharply reduced. (See Attachment E.)
The applicant in this case chose not to enter into the design review process and seek Board
approval, in direct violation of the City Code. Only after a notice of violation was issued did
the applicant submit a request for a Certificate of Appropriateness.
The subject fence does not conform to the City's design guidelines for the H-2 District. In
1995, after a two-year process of public participation and input, the Architectural Review
Board adopted design guidelines for the H-2 District. The guidelines clearly state that
plastic fences are not compatible with the H-2 District. (See Attachment F.)
The design guidelines are meant to protect the integrity of the district, guide the Board's
decisions, and assist property owners in planning their projects. The guidelines are not
absolute. Property owners who propose to deviate from the guidelines may petition the
Board for approval and present their case in a public meeting. The Board weighs public
comment, prior experience, professional expertise, and the impact of the project on the
neighborhood in reaching its decision.
The Board held a public meeting on May 11, 2000, to hear the applicant's request for a
Certificate of Appropriateness. The applicant did not attend the meeting. Rather than
make a decision in the applicant's absence, the Board continued the matter until its June
8 meeting. The applicant did not attend the June meeting. Two citizens spoke in
opposition to the request. A majority of the Board agreed that the fence is not compatible
with the H-2 District and denied the request by a vote of 4 to 1.
5)
The Architectural Review Board will hold a neighborhood forum to discuss the design
guidelines and consider changes. The H-2 guidelines are generally consistent with those
used by other communities. However, the H-2 District has undergone considerable change
and improvement since the guidelines were adopted in 1995. Several residents have
expressed an interest in revising and updating the guidelines to reflect current conditions
and future development within the district. Substantial public participation and input will be
necessary to consider changes to the guidelines. The Board anticipates that such a
process will require a minimum of six months. A date for the neighborhood forum has not
been set.
In August of this year, the City Planning Department will begin developing a neighborhood
plan for Old Southwest. The purpose of the plan is to establish a long-term vision for the
neighborhood, rectify any incorrect zoning, recommend physical improvements, and link
Old Southwest to the downtown area. The plan will require substantial public participation
and input. As part of the plan, the City and the Architectural Review Board will consider and
incorporate any changes to the H-2 design guidelines as necessary to implement the plan.
It is expected that the revised design guidelines will be pr. esented to City Council for
adoption.
Recommendation:
The Architectural Review Board recommends that City Council uphold the Board's decision in this
matter.
The Board invites Council members to participate in the upcoming neighborhood planning process
and help shape the future of Roanoke's downtown neighborhoods.
Sincerely,
(.,~-d~obe~B. Manetta, Chairman
~iew Board
Kevih A. D~ck, ~'i-c~Chairma-n '
Roanoke City Architectural Review Board
Attachments:
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Attachment E:
Attachment F:
Section 36.1-671 and Section 36.1-345 of the City Code
Draft copy of the minutes from the June 8, 2000 ARB meeting
Application for Work in a Historic District
Notice of the Architectural Review Board's decision
Summary of ARB Activity, year to date
H-2 Design Guidelines, Walls and Fences
ATTACHMENT (A)
Code of the City of Roanoke, Virginia
ZONING
Sec. 36.1-671. Zoning permit required; prerequisites to
issuance.
(a) No person shall erect, construct, reconstruct, move, demol-
ish, add to or structurally alter any building or other structure
without a zoning permit therefore issued by the zoning administrator.
(b) The use made of property may not be changed and clearing,
grading or excavating may not be commenced without a zoning
permit therefore issued by the zoning administrator.
(c) A zoning permit shall not be issued by the' zoning adminis-
trator except in strict conformity with the provisions of this chap-
ter, and, where development plan review is required, no zoning
permit shall be issued until such plan has been approved. (Ord.
No. 28611, § 2, 4-27-87)
Sec. 36.1-345. District regulations; certificate of appropri-
ateness.
(a). In order to encourage the preservation and enhancement o£
the district and encourage the rehabilitation and new construc-
tion in conformance with the existing scale and character of the
district, the architectural review board shall review and approve
the erection of new buildings or structures, including signs, the
demolition, moving, reconstruction, alteration or restoration, of
existing structures and buildings, or reduction in their floor area,
including the enclosure or removal of a porch. No such erection,
demolition, moving, reconstruction, alteration, restoration, or en-
largement or reduction of a structure, or building, shall be un-
dertaken without the issuance of a certificate of appropriateness
by the board, unless otherwise specified herein.
Sec. 36.1,25. Definitions.
For the purpose o.f this chapter certain t~rms ~nd word. s used
her.ein shall be defined as follows:
Structure: Anything which is constructed or erected with a
fixed location on the ground, or attached to something having a
fixed location on the ground. Among other things, structures
include walls, buildings, fences, signs, and swimming pools.
ATTACHMENT (B)
DRAFT
Roanoke City Architectural Review Board
June 8, 2000
Minutes
The regular meeting of the Roanoke City Architectural Review Board was held on
Thursday, June 8, 2000, in the City Council Chamber. The meeting was called to order at
4:05 p.m., by Robert Manetta, chairman.
Attendance was as follows:
Present:
Alison Blanton
Kevin Deck
Lawrence Johns
Robert Manetta
Matthew Prescott
Absent:
David Bandy
Don Harwood
The following items were considered:
1. Approval of Minutes -May 11, 2000
There being no additions and/or corrections, motion was made by Mr. Deck, seconded by
Ms. Blanton and approved 5-0, to approve the May 11, 2000 minutes.
Request from Geraldine Sutherland for a Certificate of Appropriateness approving
an existing fence at 615 Woods Avenue, S.W.
Mr. Holthouser presented the background of the request, which is contained in the staff
report attached to these minutes as Attachment 1. He noted that certificates for fencing
were normally something that staff could approve, however, in this case, material not
specified in the guidelines had been used. He said that it was up to the Board to
determine if those materials were compatible.
Mr. Manetta asked if Ms. Sutherland was present.
Mr. Holthouser said she was not. He advised, however, that he had received a call from a
neighbor who expressed the opinion that the fence was attractive and should be approved.
Mrs. Joel Richert (415 Allison Avenue, SW) appeared before the Board and quoted the
section of the 1995 design guidelines which recommended against the use of chainlink,
plastic, fiberglass or plywood fences. She said that guidelines were only five years old
and the type fencing material used on Woods Avenue was available in 1995. She asked
that the request be denied. She suggested that if the Board wanted to change their
guidelines, they should do so at a later date and she felt the guidelines were there for a
purpose.
Architectural Review Board Minutes
June 8, 2000
Page 2
Mr. Herb Smith (Highland Avenue) appeared before the Board. He said that fencing had
not had time to age and noted the probability of deterioration of the material after a few
years.
Mr. Manetta said that if the Board wanted to veer from the guidelines, they must be
specific.
Mr. Deck said that he had been concerned about the appearance of the material over time.
He said that a lot of new material was being introduced, however, the drafters of the
guidelines had attempted to exclude certain materials. He said he did not feel the Board
needed to stray from the guidelines. He also said he wanted to acknowledge that some
Board members felt that architecture should be about the time it was built. Mr. Deck said
there were a lot of synthetic materials on the market and for him there was a discernible
difference in the details between the way a vinyl molded plastic fence is constructed
compared to the way a fence looks. He said that board fences required a little bit of
maintenance but added character. He said that he felt the Board should to their best to
maintain traditional material in side and front yards and he was not in favor of straying
from the guidelines.
Mr. Manetta pointed out that the Board's guidelines had not been by City ordinance, thus
allowing the Board the option to veer from them. He said he was not opposed to veering
from the guidelines as long as it is done precisely and clearly. He said that the design
under the Board's consideration surprised him and from the street it looked like wood.
Mrs. Blanton agreed that the fence looked better than expected. She talked about
National Register nominations and said that when nominating any property, the overall
integrity of the entire district was part of the consideration. She said that fencing and
sidewalks created character for a neighborhood and fences were important details. She
said that fences were reversible and not part of the house itself, however, she felt strongly
about the overall material and character of the neighborhood.
There being no further discussion, Mr. Deck moved to approve the application. The
motion was seconded by Mr. Johns.
Mr. Holthouser said that if the Board approved the request, he would like the motion to
give the reasons why they had veered from their guidelines. There was further discussion
on how to word the motion and consequently, Messrs. Deck and Johns withdrew their
motion and second.
There was further discussion about the type of fence that was being and Mr. Holthouser
referred the Board to the photograph. He said that no other details had been provided by
the applicant, however, he felt enough information had been provided for the Board's
action.
Mr. Prescott moved to deny the request because the material was not compatible with the
guidelines.
Mr. Talevi suggested that the motion be made to grant the request.
Ms. Blanton moved that although fences were routinely approved by staff, due to the
material of this application being in conflict with the guidelines, the Board chooses to
Architectural Review Board Minutes
June 8, 2000
Page 3
review the application and approve it as submitted. The motion was seconded by Mr.
Johns. A roll call vote was taken and the motion was failed by a vote of 4-1.
Mrs. Blanton - no
Mr. Deck - no
Mr. Johns - no
Mr. Prescott - no
Mr. Manetta- yes
o
Request from Moncie Smith for a Certificate of Appropriateness approving an
existing fence at 509 Woods Avenue, S.W.
Mr. Holthouser said this request had also been continued from the Board's May 11th
meeting. He gave the staff report which is attached to these minutes at Attachment 2.
Mr. Manetta asked the applicant, Mr. Smith, if he wished to make comments.
Mr. Smith declined.
Mrs. Joel Richert (415 Allison Avenue, SW) appeared before the Board and stated that
guidelines had been developed in 1995 and plastic was not appropriate at that time. She
said that she did not see where the material was appropriate for the neighborhood. - .....
Mr. Herb Smith appeared before the Board and sated that the fence contained a larger
expanse of plastic than the previous request.
Mrs. Carolyn Otterman (601 Allison Avenue, SW) appeared before the Board and said
she was mazed at the discussion of how important it was to follow the guidelines when
several months ago she appeared before the Board and the Board chose not to follow the
guidelines. She said that the guidelines called for review of landscaping materials and the
Board had chosen not to follow that guideline. She also said the Board had approved
wooden fences that had been up for 3-5 years and were falling down. She said the vinyl
fence was attractive and she would much rather see the proposed fence than one that was
leaning or warped. She also noted that a few years ago the Board had approved PVC pipe
banisters. She said that all types of materials were being used in the neighborhood. She
said she thought both applicants were trying to fix up their properties. She said that if the
Board was going to follow the guidelines they should follow every guideline and she said
the Board was not being fair.
Mr. Manetta said that the Board had an opinion from their attorney that they did not have
control over landscaping.
There being no further discussion, Mr. Deck moved to approve the application as
presented. The motion was seconded by Mr. Johns. By a roll call vote of 4-1, the motion
failed.
Mrs. Blanton - no
Mr. Deck - no
Mr. Johns - no
Mr. Prescott - no
Mr. Manetta- yes
ATTACHMENT 1
Roanoke City Deparrm~,~r of Planning
and Communify Development
Room ]66, Municipal Building
215 Church Avenue, S.W.
Roanoke. Virginia 24011
(540) 853-2344 (Fax) 853-123~
MEMORANDUM
June 8, 2000
TO:
Robert Manetta, Chair
Members, Architectural Review Board
FROM:
Neil Holthouser, City Planner/Secretary
Request from Geraldine Sutherland for a Certificate of Appropriateness approving an
existing fence at 615 Woods Avenue, S.W.
Background
This item was continued from the May 11, 2000, meeting of the Architectural Review Board.
On March 3, 2000, the City Zoning Inspector cited the above-named property owner with violating the
zoning code by 1) building a fence without obtaining a zoning permit; and 2) failing to obtain a
Certificate of Appropriateness for exterior alterations in the H-2 zoning district. On April 10, 2000, the
applicant submitted to the Planning Department an application for a Certificate of Appropriateness
approving the existing fence at 615 Woods Avenue, S.W.
Project Summary
The existing fence is located in the side yard at 615 Woods Avenue, S.W. The fence is constructed of
4 x 4" treated lumber posts with plastic fencing material to simulate wrought iron.
The applicant requests that the existing fence be approved. In addition, the applicant requests approval to
construct an additional 1 O-foot section of fence on the opposite (west) side of the house, as described in
the application.
Staff Comments
The Architectural Review Board's design guidelines for the H-2 district state: "Use traditional materials
to build walls and fences, such as... painted wrought or cast iron [and] painted wood... Do not use
chaintink, plastic, fiberglass, or plywood fences..."
Staff believes that the current fence and proposed new section of fence do not meet the Board's design
guidelines.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
ATTACHMENT (C) ROA% E aTY ARCH ZECTU L 80 RD
Nell Holthouser, CJI7 PJanner/Secretary
(540) 853-1522 (FAX) 853-1230
Application for Work in a Historic District
The Roanoke City Architectural Review Board (ARB) reviews all
exterior changes to properties in the H-1 and H-2 historic districts. In
most cases, a Certificate of Appropriateness is required prior to
beginning work. A Certificate is not required for routine maintenance
or repair if the original design is not changed. The ARB Secreta~ will
review your application and determine if a Certificate is required.
Address: G ~ 5' ,,~oobs ,~v6..
Tax No.: It"~ ~ =~ I ~ Zoning:
H-1 District: H-2 District:
Property Owner: ~,~.~,,,~ ~ 7~.~.~o Phone:
Mailing Address: ~/¢"/¢~ ~¢-f~ ~dY/-)J--¢cc ~
Representative:
Mailing Address:
Phone:
DESCRIPTION OF WORK: Use the space below to describe your project. Include all proposed changes, specifying all details,
dimensions and materials. Attach photographs, scaled drawings, and/or material samples.
This application must be completed in ink. Incomplete applications will not be
considered for approval. The applicant is responsible for meeting all other provisions
of t.,~,e-)City's building and zoning codes prior to beginning work.
~,~.~ ,~'~~ Date: ¢ ? ~'~O
(opr's signature) '
(representative's. signature)
Date:
OFFICIAL USE ONLY
Is a Certificate of Appropriateness required?
If NO, the applicant may proceed with the ARB Secretary's
signature. Photographs and/or material samples are required
for verification.
Secretary:
Date: Permit No.:
~CHA~TE~ED 1~2~
ATTACHMENT (D)
~ke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
June 8,2000
Ms. Geraldine Sutherland
615 Woods Avenue, S.W.
Roanoke, VA 24016
Dear Ms. Sutherland:
SUBJECT:
Application for a Certificate of Appropriateness
615 Woods Avenue, S.W.
On June 8, 2000, the Architectural Review Board of the City of Roanoke, Virginia,
denied your request to approve the existing plastic fence and proposed new section of fence at
615 Woods Avenue, S.W. The Board based its decision on the following design guidelines,
which were adopted by the Board in June 1995:
Use traditional materials to build walls and fences, such as... painted wrought or cast
iron [and] painted wood... Do not use chainlink, plastic, fiberglass, or plywood fences.
The existing plastic fence is in violation of Section 36.1-671 of the City Code for failure
to obtain a zoning permit. A Certificate of Appropriateness is required in order to obtain a
zoning permit for a new fence in the H-2 Neighborhood Preservation District. Since the
Architectural Review Board has denied your request for a Certificate of Appropriateness, you
must remove the existing plastic fence in order to remedy the zoning violation.
If you are aggrieved by the decision of the Architectural Review Board, you have the right
to appeal the Board's decision to Roanoke City Council within thirty (30) days of the date of
decision, information about the appeals process is enclosed.
If you have any questions, please contact me at (540)853-1522.
CC:
Sincerely,
Nell Holthouser, Secretary
Architectural Review Board
City Development Assistance Center
Old Southwest, Inc.
Darlene Burcham, City Manager
Chip Snead, Assistant City Manager
Evelyn Lander, Director of Planning and Code Enforcement
Roanoke City Planning Commission Architectural Review' Board Board of Zoning Appeals
ATTACHMENT (E)
Roanoke City Architectural Review Board
SEMI-ANNUAL REPORT
June 8, 2000
CURRENT PROJECTS
The Architectural Review Board reviews all
exterior changes to properties in the H-1 and H-2
historic districts. Large projects, such as new
construction, demolition, major additions, and
changes to a primary facade, must be approved by
the Board, which meets once each month. Smaller
projects, such as fences, decks, and routine
maintenance, may be approved administratively
by the ARB Secretary. Approximately 85 percent
of all projects are approved administratively,
typically on a same-day basis.
The increased volume of administrative approvals
reflects staWs efforts to expedite the design
review process and limit Board discussion to
projects of significant impact. By offering an
expedited route to approval, applicants are
encouraged to simplify their projects and conform
to the Board's design guidelines. Staff
recommends that the Board consider additional
amendments to further define the administrative
approval process, including provisions for the
establishment of a Design Review Committee.
Project Summary: January I - June 8, 2000
Proiect Volume:
Projects approved 69 10 ARB approvals; 59 Administrative approvals
Projects denied 1 Request to replace metal roof with shingles; subsequently amended and approved
Projects withdrawn 1 New duplex construction; subsequently redesigned, resubmitted, and approved
Projects pending 4 Staff currently working with applicants
Total applications 75
Certificates Issued:
Number Percent Comments
by ARB 10 15% Includes three (3) new construction projects
by Secretary 59 85% Average turnaround = 2.7 days
in H~I District 4 6% City Market and Warehouse Row historic districts
in H-2 District 65 94% Old Southwest historic district
in RM-2 Zone 40 58% Primarily residential in use
in C-1 Zone 25 36% Primarily office in use
in C-3 Zone 4 6% Central Business District
Pro,iect Turnaround:
ARB approvals 35 days (avg.) ARB meets once each month
Administrative approvals 2.7 days (avg.) 63% approved on day of application
New construction 62 days (avg.) Three new projects to date; each required two ARB hearings
' ,Walls and Fences
ATTACHMENT (F)
A R C H I T E C T U R A L D E S I G N G U ~ O E L N E S F O R T H E H - 2 D I S T R I C T -*' C I T Y O F R O A N O K E
The retaining wall provides for a/eve/, but elevated front
yard, while the fence offers privacy without obscuring the
view of the house from the street and sidewa/k.
Walls and fences are traditional ways of defining
residential yards by delineating property lines
and by separating public and private outdoor
space. These may take the form of retaining
walls, low stone walls, wrought-iron fences,
wood picket fences, and privacy fences, many of
which are important in helping to define the
character of the H-2 District.
Walls and fences are important space-defining
features of many residential neighborhoods in
the I-I-20istrict.
Walls and fences provide an opportunity to
extend the architectural style or character of a
building into the surrounding landscape.
Hedges and other plant materials often can help
soften the enclosure provided by a wall or fence.
· Recommended actions or treatments are
indicated by V'.
· Actions or treatments not recommended and
other warnings are indicated by X.
Retaining Existing Features
~/Identify and keep all important features and
characteristics of historic walls fences, including:
· textured masonry · distinctive profile
· craftsmanlike details · decorative coping
· distinctive gates and steps
· traditional bonding pattern and mortar joint
profile
X Do not remove historic features, such as stone
retaining walls and wrought-iron fences.
gate
texture
Characteristic features
of fences and walls.
Materials
I/Use traditional materials to build walls and
fences, such as:
· unpainted brick · unpainted stone
· painted wrought or cast iron
· painted wood
· combinations of masonry with wood or metal
Examples of appropriate masonry walls and walls combined
with iron fencing and plant materials.
I/Retain and maintain existing boundary hedges
whenever possible that contribute to the charac-
ter of a property or the historic district.
V' Build retaining walls, where necessary, of
stone, reinforced or fully bonded brick, or
masonry veneer over reinforced concrete block.
Decorative concrete block that matches that in
the district is also acceptable. Logs and railroad
ties may be appropriate for edging planting beds
or for landscape steps, but should not be used for
retaining walls that will be visible from the street.
X' Do not use chainlink, plastic, fiberglass, or
plywood fences, nor concrete or concrete block
walls within the historic district. Where these
are existing, remove them whenever feasible,
either when making repairs or undertaking a
comprehensive rehabilitation.
Height
V' Use walls that range in height from I'-0" to
4'-0". The recommended height for retaining
walls used with or without fencing, or freestand-
ing walls, is 2'-6".
DEFINITIONS
Coping. The protective cap or
top of a wall, often of
concrete or stone.
Picket. A partial column or post
engaged with a wall.
Picket fence. A fence formed of
wood or metal pickets,
generally spaced a uniform
distance apart, that provides
varying degrees of visual
screening or enclosure.
Pier. A column, typically square
in shape, that supports a
concentrated weight above.
Privacy fence. ^ fence formed
of boards or pickets arranged
in a solid or overlapping
manner to provide visual
screening.
Rehabilitation. Making possible
a compatible new use for a
building through repair,
alterations, or additions while
preserving portions or
features that are important to
the building's historic or
architectural character.
Streetscape. The overall
appearance of buildings,
signs, lights, plantings, and
other elements along a street.
Walls and Fences
The Architectural Design
Guidelines for the H-2 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Department of
Community Planning and
Development, Room 162,
Municipal Building
215 Church Avenue, $.W.
981-2344.
FOR ADOITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Basic Oesign Principles ·
Masonry Features and Walls ·
Paintin~t · Walks, Ramps and
Stairs · Lightin~l, Utilities and
Trash Containers · Additions
and Auxiliary Structures. New
Construction · Parking Areas
i,/Use picket fences that range in height from
2'-6" to 4'-0". The recommended height for
picket fences in front yards is 3'-6".
~/Use privacy fences that range in height from
4'-0" to 6'-0". The recommended height for
privacy fences in rear yards is 6'-0".
~/Limit the height of fences as follows:
· front yard: 4'-0"
· side yard: 4'-0" - 6'-0"
· rear yard: 6'-0"
Other Design Considerations
~ Choose a fence design that relates to the
character of your house or building. In addition,
if both picket and privacy fences are used, make
sure that the designs relate to each other.
~/Respect the character of the streetscape when
deciding:
· whether or not to use a wall or fence
· what materials are appropriate to your house
and neighborhood
· the height, location, and design of the wall or
fence
~/Give fencing in a front yard an open character
by using a simple iron or wood picket design.
Examples of appropriate iron fences.
~' Ensure that wood fence posts either have a
solid cap or are sloped to shed water and prevent
deterioration.
~ Choose a compatible profile and appearance
for wood fence posts that are in the same plane
as the pickets. Posts located behind the line of
pickets and are not a major visual element may
be of a simpler design as long as they shed water.
Examples of appropriate wooden picket fences.
~ Size picket fence elements appropriately. Iron
pickets should be spaced 3" to 6" apart. Wood
pickets should be 1-1/2" to 3-1/2" wide with a
space between the pickets ranging from one-half
to equal to the picket width.
Appropriate picket spacing.
~/Keep walls in a fi'ant yard low in height (2'-6"
or less) or combine them with picket fencing
placed between solid piers.
I/Consider planting vegetation adjacent to walls
and fences to soften their appearance.
~/Orient all fences so that the posts, rails, and
braces face into the property and the finished
side or pickets face the public right-of-way or the
adjacent neighbor.
Always place the finished side of
the fence toward the street or
the nei~lhborin~l yard. Keep the
structural side of the fence
facing the interior of the yard.
private side
pub
~" Where fences are seen from public rights-of
way, they should be painted an appropriate color.
Iron fences should be black or dark green; wood
fences may be white, dark green, or a color taken
from the building color scheme--provided it is
subdued in character.
X Do not use wood privacy fences ir~ a-residen-
tial front yard. Alternatives include:
· wood picket fences · hedges or shrubs
· decorative iron fences · other plantings
Examples of appropriate privacy fences.
~' Do not allow fences or walls to conceal or
visually overpower nearby buildings.
Maintenance
I/Repoint brick or stone walls that have
deteriorated mortar. See Masonry Features and Walls
for information on proper repointing techniques.
~ Prevent water damage to masonry walls by
properly grading the ground at their base and by
maintaining wall caps or copings.
*/Replace missing items from cast- or wrought-
iron fences by finding suitable replacements in a
salvage yard or by having them recast.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 12, 2000
File #60-121-123
Sandra H. Eakin
Deputy City Clerk
James D. Gdsso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34906-070300 amending and reordaining certain
sections of the 2000-01 General Fund Appropriations, providing for transfer of $7,349.00,
in connection with the addition of one full-time Deputy Sheriff position at the Roanoke City
Jail. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable George M. McMillan, Sheriff
Darlene L. Burcham, City Manager
C: ~',/lyFil~s~agL Y3 COI~ WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of July, 2000.
No~ 34906-07Q300.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2000-2001 General Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
AoorooHations
Public Safety $ 44,354,028
Jail (1-8) ................................................ 9,530,866
Nondepartmental
Contingency (9) ..........................................
Revenue
Grants-in-Aid Commonwealth
Shared Expenses (10) .....................................
1) Regular Employee
Salaries
2) VSRS Retirement
3) ICMA Match
4) FICA
5) Medical Insurance
6) Dental Insurance
7) Life Insurance
8) Disability Insurance
9) Pay Raise/
Supplemental Budget
(001-140-3310-1002) $ 29,717
(001-140-3310-1110) 3,171
(001-140-3310-1116) 520
(001-140-331 0-1120) 2,313
(001-140-3310-1125) 2,100
(001-140-3310-1126) 185
(001-140-3310-1130) 238
(001-140-3310-1131) 103
(001-300-9410-1152)
(7,349)
$ 64,267,909
63,151
$ 45,192,979
8,137,167
10) Sheriff
(001-110-1234-0611 ) $ 30,998
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
'00 JUN 29 ~10:1.3
Roanoke, Virginia
July 3, 2000
#00-601
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Additional Deputy Sheriff Position - City Jail
I concur with the recommendation from Sheriff George M. McMillan with respect to
the subject referenced above and recommend that City Council authorize the addition of
a Deputy Sheriff position at the City Jail.
Respectfully submitted,
City Manager
C:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Additional Deputy Sheriff Position - City Jail
Background:
The Commonwealth of Virginia Compensation Board has approved an additional Deputy
Sheriff position for the Roanoke City Jail for the purpose of providing support for the
operation of the Local Inmate Data System (LIDS). LIDS is an automated jail management
system which is used to track and report the inmate population for the payment of per
diems from the Commonwealth of Virginia. Support for the operation of LIDS has been
provided via the reallocation of an existing Deputy Sheriff position.
Considerations:
The total cost of the additional position is $38,347. The Compensation Board will provide
funding in the amount of $30,998, with a local share cost of $7,349.
Recommended Action(s):
Approve the addition of a Deputy Sheriff position and take the following specific actions:
· Authorize the Director of Finance to increase the revenue estimate for Shared
Expenses Sheriff/Jail (001-110-1234-0611 ) in the amount of $30,998.
· Transfer funding in the amount of $7,349 from Pay Raise/Supplemental Budget (001-
300-9410-1152).
· Appropriate funding in the amount of $38,347 to the following accounts:
Regular Employee Salaries (001-140-3310-1002)
VSRS Retirement (001-140-3310-1110)
ICMA Match (001-140-3310~1116)
FICA (001 ~140-3310-1120)
Hospitalization Insurance (001-140-3310-1125)
Dental Insurance (001-140-3310-1126)
Life Insurance (001-140-3310-1130)
Disability Insurance (001-140-3310-1131 )
$29,717
3,171
52O
2,313
2,100
185
238
103
Honorable Mayor and Members of City Council
July 3, 2000
Page 2
Respectfully submitted,
George M. McMillan
Sheriff
CZ
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
#00-601
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11,2000
File #24-184
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34907-070300 amending §2-35, Use of personal
automobile for city business-mileage allowance, of Article III, Officers and Employees,
Chapter 2, Administration, of the Code of the City of Roanoke (1979), as amended, in
order to link the mileage allowance paid to employees of the City for use of their personal
vehicles on City business to the Commonwealth of Virginia's rate per mile paid to State
employees for the same purpose; eliminating the necessity for Council to review and adopt
resolutions establishing the mileage allowance from time to time, effective July 1, 2000.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
C:~MyFile~XJULY3COK WPD
Darlene L. Burcham
July 11,2000
Page 2
pc: The Honorable
of Virginia
The Honorable
Virginia
The Honorable
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General Disti'ict Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable John B. Ferguson, Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations Distdct Court
Peggy B. Stewart, Office of the Magistrate
James D. Ritchie, Deputy City Manager
James D. Grisso, Director of Finance
Barry L. Key, Director, Department of Management and Budget
C: ~VIyFiles~'ULY3COP,. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The
3rd day of July, 2000.
~ No. 34907-070300.
AN ORDINANCE amending {}2-35, Use of personal automobile for ci_ty business-
Mileage allowance, of Article III, Officers and Employees, Chapter 2, Administration, of
the Code of the City of Roanoke (1979), as amended, in order to link the mileage allowance
paid to employees of the City for use of their personal vehicles on City business to the
Commonwealth of Virginia's rate per mile paid to State employees for the same purpose;
eliminating the necessity for Council to review and adopt resolutions establishing the
mileage allowance from time to time; providing for an effective date; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 2-35, Use of personal automobile for ci_ty business - Mileage
allowance, of Article III, Officers and Employees, Chapter 2, Administration., of the Code
of the City of Roanoke (1979), as amended, is amended to read and provide as follows:
{}2-35. Use of personal automobile for ci.ty business - Mileage allowance.
Except where a specific, lump sum, periodic allowance
is made therefor, the mileage travel allowance paid to officers
and employees of the city who may be authorized to use and
who do use their own privately-owned passenger automobile for
travel or transportation in connection with performance of their
regular duties for or upon the immediate business or affairs of
the city shall be at such rate per mile for the use of such vehicle
H:'~IEAS URES~o-ammile. 2000
as is established from time to time by the Commonwealth of
Virginia for reimbursing State employees for such purpose.
2. In order to ptbvide for the usual daily operation of the municipal govemment,
an emergency is deemed to exist, and this ordinance shall be in full force and effect
retroactive to July 1, 2000.
ATTEST:
City Clerk.
H:'~vlEASUREgk}-ammil~. 2000
Roanoke City Council
Regular Agenda Repor't00 JgI,l 27 a~:3t
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Automobile Mileage Reimbursement
Background:
City employees who utilize their personal automobiles in the performance of City business
are currently reimbursed at the rate of $.27 per mile for the first 15,000 miles and $.13 per
mile for all additional miles traveled per fiscal year. This rate was approved by City
Council on June 2, 1997. Historically, the City has set its mileage reimbursement rate at
the same level established by the Commonwealth of Virginia for its own employees.
Effective July 1, 2000, the annual mileage reimbursement rates to be paid by the
Commonwealth will increase as follows:
1. $.325 per mile for the first 15,000 miles.
2. $.13 per mile for all additional mileage over 15,000.
Recommended Action(s):
It is recommended that City Council authorize the amendment of the City Code, Section
2-35. "Use of Personal Automobile for City Business--Mileage Allowance.' to establish that
Roanoke's mileage reimbursement rate will increase/decrease at the same level as
established by the Commonwealth of Virginia for its own employees. This rate, as of July
1, 2000, will be $.325 per mile for the first 15,000 miles and $.13 per mile for all additional
miles over 15,000 per fiscal year.
Respectfully submitted,
City Manager
Attachment: I
Honorable Ralph K. Smith, Mayor, and Members of City Council
Automobile Mileage Reimbursement
Page 2
C:
City Clerk
City Attorney
Director of Finance
Office of Management & Budget
Cf 00-28
MARY F. PARKER, CMC
City Clark
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-I 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 12, 2000
File g468
Nick Paone, Operating Manager
U. S. Filter/Distribution Group
1212 Campbell Avenue, S. E.
Roanoke, Virginia 24013
Dear Mr. Paone:
I am enclosing copy of Resolution No. 34908-070300 accepting the bid of U. S. Filter
Distribution Group, Inc., in the amount of $165,114.00, for furnishing and delivering ductile
iron water pipe; and rejecting all other bids made to the City for the work. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
James D. Grisso, Director of Finance
Jesse H. Perdue, Jr., Manager, Water Department
C: ~MyFiles~ULY3 COR. WPD
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 12, 2000
File fl.468
Terri Love, Manager
CMC
P. O. Box 12058
Rqanoke, Virginia 24022
Francis B. Tone, Manager
Atlantic States Cast Iron Pipe Co.
183 Sitgreaves Street
Phillipsburg, New Jersey 08865
Joseph A. Depman, Supervisor
Griffin Pipe Products Co.
P. O. Box 740
Lynchburg, Virginia 24505
David Lester, Sales Manager
Virginia Water &' Waste Supply Co.
2820 Mary Linda Avenue, S. W.
Roanoke, Virginia 24012
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 34908-070300 accepting the bid of U. S. Filter
Distribution Group, Inc., in the amount of $165,114.00, for furnishing and delivering ductile
iron water pipe; and rejecting all other bids made to the City for the work. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 3, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on ductile iron water pipe.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:~4yFilm~ULY3COR. WPD
IN THE bOUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
No.,' 34908-070300.
A RESOLUTION accepting the bid of U.S. Filter Distribution Group, Inc. made to
the City for furnishing and delivering iron water pipe; and rejecting all other bids made to
the City.
BE IT RESOLVED by this Council of the City of Roanoke that:
1. This unit price bid of U.S. Filter Distribution Group, Inc. made to the City,
offering to supply ductile iron water pipe, for the period of July 1,2000 to June 30, 2001,
meeting all of the City's specifications and requirements therefor, at the unit price as set
forth in its bid documents,, for the total bid price of $165,114, based on estimated
quantities, which bid is on file in the Purchasing Department, is hereby ACCEPTED, as set
forth in the report to Council dated July 3, 2000.
2. The City's Manager of the Purchasing Department is hereby authorized and
directed to issue the requisite purchase order therefor, incorporating into said order the
City's specifications, the terms of said bidder's proposal and the terms and provisions of
this resolution.
3. Any and all other bids
hereby REJECTED, and the City Clerk is directed
express to each the City's appreciation for such bid.
made to the City for the aforesaid procurement are
to notify each such bidder and to
ATTEST:
H:\M EASURE SX, MEASURE S'xironpit;,e2000
City Clerk.
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Bids for Ductile Iron Water Pipe
Bid No. 00-5-60
Background:
Bids were requested on a fiscal year basis to provide and deliver to the City estimated
quantities of ductile iron water pipe for a period of one (1) year, from July 1,2000 to
June 30, 2001.
Specifications were developed and sent with the Request for Bid to eight (8) vendors
currently on the City's bid list. A public advertisement was also placed in The Roanoke
Times and The Roanoke Tribune.
Considerations:
Five (5) bids were received. All bids received were evaluated in a consistent manner.
U.S. Filter Distribution Group, Inc. was the Iow responsive and responsible bidder and
meets the required specifications. Funding is available in Water Department and
various Capital accounts.
Recommended Action:
Authorize the purchase of ductile iron water pipe from U.S. Filter Distribution Group,
Inc. for a period of one (1) year on a unit cost basis as set forth in its bid documents,
not anticipated to exceed $165,114.00 and reject all other bids. Authorize the Manager
of the Purchasing Department to issue the requisite purchase order therefor,
incorporating into said order the City's specifications, the terms of said bidder's
proposal and the terms and provisions of attached resolution.
Respectfully submitted,
j~e~sse H~.'pe~~
I concur in the recommendation of the bid committee and recommend it to you for
approval.
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Manager, Purchasing
Report Author: Robert L. White #00-34
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 13, 2000
File #27-468
SANDRA H. EAKIN
Deputy City Clerk
Kim A. Boyer, Manager
General Chemical Corporation
P. O. Box 395
Parisippany, New Jersey, 07054-0395
John W. Palmer, Manager
Jones Chemicals, Inc.
P. O. Box 138
Milford, Virginia 22514
Kevin Kilmartin, Manager
Prillaman Chemical Corp.
P. O. Box 1606
Suffolk, Virginia 23439-1606
Bobby Lavender, President
Pro Chem Technologies, Inc.
P. O. Box 13944
Roanoke, Virginia 24038-3944
John C. Walsh, President
'Calciquest
181 Woodlawn Avenue
Belmont, North Carolinia
Jerrald L. Tenny, Secretary/Treasurer
Eaglebrook, Inc.
4801 Southwick Drive
Matteson, Illinois 60443
John H. Adams, President
Control Equipment Co., Inc.
P. O. Box 1207
Salem, Virginia 24153
Dear Ms. Boyer and Gentlemen:
I am enclosing copy of Resolution No. 34909-070300 accepting the bids of General
Chemical Corp., Jones Chemicals, Inc., Eaglebrook, Inc., Prillaman Chemical Corp., Pro-
Chem Technologies, Inc., Calciquest, Inc., and Control Equipment Co., Inc., for water and
waste water treatment chemicals for fiscal year 2000-01; and rejecting all other bids made
to the City. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
C:'xMy FileskJUL Y3COR. WPD
Kim A. Boyer
John W. Palmer
Kevin Kilmartin
Bobby Lavender
John C. Walsh
Jerrald L. Tenny
John H. Adams
July 13, 2000
Page 2
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
James D. Grisso, Director of Finance
D. Darwin Roupe, Acting Director, General Services
Jesse H. Perdue, Jr., Manager, Water Department
C:~dyFile~ULY3 CO R. W~D
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 13, 2000
File #27-468
SANDRA H. EAKIN
Deputy City Clerk
Warren Wingfield, Manager
Valley Industrial Products
P. O. Box 113
Fincastle, Virginia 24090
Daniel C. Flynn, Vice-President
Shannon Chemical Corp.
P. O. Box 376
Malvern, Pennsylvania 19355
DQnald C. Helwig, Vice President
George S. Coyne Chemical Co., Inc.
3015 State Road
Croydon, Pennslyvania 19021-6997
John D. Besson, President
Delta Chemical Corp.
2601 Cannery Avenue
Baltimore, Maryland 21226
Patsy G. Hale, Product Specialist
GEO Specialty Chemicals
P. O. Box 190467
Little Rock, Arkansas 72219
Dear Ms. Hale and Gentlemen:
I am enclosing copy of Resolution No. 34909-070300 accepting the bids of General
Chemical Corp., Jones Chemicals, Inc., Eaglebrook, Inc., Prillaman Chemical Corp., Pro-
Chem Technologies, Inc., Calciquest, Inc., and Control Equipment Co., Inc., for water and
waste water treatment chemicals for fiscal year 2000-01; and rejecting all other bids made
to the City. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 3, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed water treatment chemicals.
Mary F. Parker, CMC
City Clerk
Enclosure
C:'xMyFiI~'OULY3COR. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The
3rd day of July, 2000.
-- lqo. 34909-0i0300.
A RESOLUTION accepting the bids for water and waste water treatment chemicals for fiscal
year 2000-2001, and rejecting other bids.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to furnish to the City the items
hereina~er set out and generally described as needed for the period July 1, 2000, to June 30, 2001,
such items being more particularly described in the report of the City Manager to this Council
dated July 3, 2000, and in the City's specifications and any alternates and in each bidder's proposal,
which are on file in the Purchasing Department, are hereby ACCEPTED, at the unit purchase prices
set out with each item:
Item # Description Successful Bidder Unit Purchase Price
1 Liquid Alum General Chemical Corporation $ .3996 per gallon
2a. Liquid Chlorine Jones Chemicals, Inc $ 26.00 per cwt
150 lb. Cylinders
2b. Liquid Chlorine Jones Chemicals, Inc. $11.95 per cwt
2,000 lb. Cylinders
3 Ferric Chloride Eaglebrook, Inc. $ .49 per gallon '
4 Sulfur Dioxide Jones Chemicals, Inc. $370.00 per cyl.
Sa. Sodium Hydroxide Prillaman Chemical $ .677 per gallon
Carvins Cove Corporation
HIM EASURE S~'IEASURE S~h~acags 2000
5b. Sodium Hydroxide Pro-Chem Technologies, $ 1.62 per gallon
Falling Creek Inc.
6 OrthophosI~hate Calciquest, Inc. $ 2.47 per gallon
7 Catonic Polymer Control Equipment $ 5.415 per gallon
Co., Inc.
2. The City's Manager of the Purchasing Department is hereby authorized and
directed to issue the requisite purchase orders for the above mentioned items, said purchase
orders to be made and filed in accordance with the City's specifications, the respective bids
made therefor and in accordance with this resolution.
3. Any and all other bids made to the City for the aforesaid items are hereby,'
REJECTED, and the City Clerk is directed to so notify each such bidder and to express to each
the City's appreciation for each bid.
ATTEST:
City Clerk.
H :~IEASURE S~URE Sk~h~meals2000
Roanoke City Council
Regular Agenda Report
July 3, 2000
'00 JtI~t 22 ,~9:33
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Bids for Water and Waste Water Treatment Chemicals for
FY '00-'01
Background:
Funds are designated in the operating budgets for Water and Water Pollution Control
Departments to allow for the purchase of necessary chemicals to operate plants.
Bid requests, with specifications, were sent to twenty-nine (29) vendors currently on the
City's bid list. A public advertisement was also placed in The Roanoke Times and The
Roanoke Tribune.
Cost of chemicals on an annual basis, if the estimated quantities are in fact purchased,
would be: Water Fund: $203,621 Water Pollution Control Fund: $252,110
Considerations:
All bids were evaluated in a consistent manner. No single vendor responded to all
chemical requirements. This bid evaluation identifies the lowest responsible bid per
product, per department:
Water Fund:
Description Successful Bidder Unit Purchase Total Estimated
Price Cost
Liquid Alum General Chemical $ .3996 per gal. $ 68,611
Corporation
Liquid Chlorine Jones Chemicals,
150 lb. cylinders Inc. $ 26.00 per cwt $ 6,630
2,000 lb. cylinders $11.95 per cwt $ 24,378
Sodium Hydroxide Prillaman Chemical $ .677 per gal. $ 59,237
Carvins Cove Corp.
Sodium Hydroxide Pro-Chem $ 1.62 per gal. $ 6,480
Falling Creek Technologies, Inc.
Orthophosphate Calciquest, Inc. $ 2.47 per gal. $ 38,285
Total $203,621
Honorable Ralph K. Smith, Mayor, and Members of City Council
Bids for Water and Waste Water Treatment Chemicals for FY '00-'01
July 3, 2000
Page 2
Water Pollution Control Fund:
Description Successful Bidder Unit Purchase Total Estimated
Price Cost
Liquid Chlorine Jones Chemicals, $11.95 per cwt $ 33,460
2,000 lb. cylinders Inc.
Ferric Chloride Eaglebrook, Inc. $ .49 per gal. $112,700
Sulfur Dioxide Jones Chemicals, $370.00 per cyl. $ 51,800
Inc.
Catonic Polymer Control Equipment $ 5.415 per gal. $ 54,150
Co., Inc
Total $252,110
Funding is available in the Water Department account 002-510-2170-2045 and Water
Pollution Control Plant accounts 003-510-3155-2045 and 003-510-3160-2045 FY '00-
'01.
Recommended Action:
Authorize the acceptance of the lowest responsible bids for Water and Waste Water
Treatment Chemicals as stated above and reject all other bids. Authorize the Manager
of the Purchasing Department to issue the requisite purchase order for the above
mentioned items.
Respectfully submitted,
· Kiser
J~esse H. Perdue, Jr.
D. Darwin Roupe
Honorable Ralph K. Smith, Mayor, and Members of City Council
Bids for Water and Waste Water Treatment Chemicals for FY '00-'01
July 3, 2000
Page 3
I concur in the recommendation of the bid committee and recommend it to you for
approval.
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Manager, Purchasing Department
Report Author: Robert L. White #00-35
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11,2000
File #5-536
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burchami
I am attaching copy of Resolution No. 34910-070300 establishing, by joint action of the
Boards of Superviso. rs of the Counties of Alleghany, Bath, Botetourt, Craig, Roanoke and
Rockbridge, and the City Councils of the Cities of Buena Vista, Clifton Forge, Covington,
Lexington, Roanoke and Salem, the membership of the regional Policy Board of the
Alcohol Safety Action Program (VASAP) to serve the region composed of those counties
and cities, and appointing A. L. Gaskins as the City of Roanoke representative to the
Board. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, July 3, 2000.
Sincerely,fNN~~' ~~.~.~._
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Eston Burge, Administrator/Clerk, Alleghany County, P. O. Box 917, Covington,
Virignia 24426
Clair A. Collins, Administrator/Clerk, Bath County, P. O. Box 309, Warm Springs,
Virginia 24484
C: kMyFilcs',JULY3 COIL WI~D
Darlene L. Burcham
July 11,2000
Page 2
pc:
Gerald A. Burgess, AdministratodClerk, Botetourt County, #1 West Main Street, Box
1, Fincastle, Virginia 24090
Stephen A. Carter, Administrator/Clerk, Craig County, P. O. Box 308, New Castle,
Virginia 24127
Donald G. Austin, Administrator/Clerk, Rockbridge County, 150 South Main Street,
Lexington, Virginia 24450
Mary H. Allen, Clerk to the Board, Roanoke County, P. O. Box 29800, Roanoke,
Virginia 24018-0798
Janie G. Coffey, City Clerk, Buena Vista, 2039 Sycamore Avenue, Buena Vista,
Virginia 24416
Laurie J. Huff, City Clerk, Clifton Forge, P. O. Box 631, Clifton Forge, Virginia 24422
Edith Gail Wood, City Clerk, Covington, 158 North Court Avenue, Covington,
Virginia 24426
Penni McMichael, City Clerk, Lexington, P. O. Box 922, Lexington, Virginia 24450
Forest G. Jones, Assistant City Manager/Clerk, Salem, P. O. Box 869, Salem,
Virginia 24153
The Honorable George M. McMillan, City Sheriff
George C. Snead, Jr., Assistant City Manager for Community Development
James D. Gdsso, Director of Finance
A. L. Gaskins, Chief, Department of Police
C:~yFile~JULY3COI~ WPD
IN THE CITY COUNCIl, OF THE CITY OF ROANOKE, VIRG~A
The 3rd
day of July, 2000.
No. 34910-070300.
A RESOLUTION establishing, by joint action of the Boards of Supervisors of the Counties
of Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbfidge, and the City Councils of the Cities
of Buena Vista, Clifton Forge, Covington, Lexington, Roanoke and Salem, the membership of the
regional Policy Board of the Alcohol Safety Action Program (VASAP) to serve the region composed
of those counties and cities, and appointing a representative of the City to the Board.
WHEREAS, the General Assembly of Virginia has, by statute codified as §18.2-271.1 (H),
Code of Virginia (1950), as amended, provided that any county, city, town, or any combination
thereof may establish and operate alcohol safety action programs in connection with highway safety,
and that each such program shall operate under the direction of a local independent policy board
chosen in accordance with procedures approved and promulgated by the Commission on Virginia
Alcohol Safety Action Program; and
WHEREAS, the Commission on VASAP has approved and promulgated such procedures,
which are set out in 24 Virginia Administrative Code 35-20-180; and
WHEREAS, the Boards of Supervisors of the Counties of Alleghany, Bath, Botetourt, Craig,
Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Clifton Forge,
Covington, Lexington, Roanoke and Salem have established and do operate the Court-Community
Corrections Alcohol Safety Action Program, which is a regional alcohol safety action program in
connection with highway safety, and the Commission on VASAP has approved and promulgated
H:~,MEASURES\MEASURE S~VASAP
procedures for the poli~y board'ofthat regional alcohol safety action program to be reconstituted.
NOW, THEREFORE, BE IT RESOLVED in accordance with the procedures approved and
promulgated by the Commissi~)n on VASAP, and pursuant to the authority granted to this Council
by §15.2-141.1, Code of Virginia (1950), as amended, as follows:
1. The City of Roanoke hereby agrees to reconstitution of the Policy Board of Regional
Virginia Alcohol Safety Action Program which shall include of one member who shall be appointed
by the governing body of each participating jurisdiction and the remaining members who shall be
selected by those appointees in accordance with applicable law and regulations.
2. This Council hereby appoints A. L. Gaskins, Roanoke City Police Department
to the policy board for a period of two years, commencing July 1, 2000.
ATTEST:
City Clerk.
H :XM EASUKE ShMEASUR.E S~VASAP
Roanoke City Council
Regular Agenda Report
July 3, 2000
'00 JUN 26 P4:00
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Regional Virginia Alcohol Safety Action Program Policy Board
Background:
The Regional Virginia Alcohol Safety Action Program has been serving Roanoke and 11
other area localities since 1980, by providing court probation services, community service
placements, adult and juvenile driver improvement programs, and habitual offender
evaluations. No local funding is required as a condition of Roanoke's participation. The
current regional program is administered under the Court-Community Corrections
Program. The city of Salem serves as the fiscal agent, with state oversight provided by
the Commission on VASAP. Roanoke City Council's adoption of the attached resolution is
necessary under state law to reconstitute the regional program's policy board and continue
to receive services under the program.
Recommended Action:
City Council adopt the attached resolution and appoint Chief A. L. Gaskins to the policy
board.
City Manager '-" ~m
C:
City Clerk
City Attorney
Director of Finance
Sheriff
Chief of Police
Report Author: Craig T. Filer # 00-43
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11,2000
File #102-405
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burnham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34912-070300 authorizing the City Manager's
issuance of Amendment No. 1 to the City's contract with Mattern & Craig, Inc., in the
increased amount of $55,400.00, for additional engineering services for inspections of 24
bridges, one tunnel (underpass) and 15 overhead sign structures. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Mattern & Craig, Inc., 701 1st Street, S. W., Roanoke, Virginia 24016
Kit B. Kiser, Assistant City Manager for Operations
James D. Gdsso, Director of Finance
Philip C. Schirmer, Acting City Engineer
C:~y Filos~JLY3 COR. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The
3rd day of July, 2000.
- No. 34912-07~0300.
A RESOLUTION authorizing the City Manager's issuance of Amendment No. 1 to the City's
contract with Mattem & Craig, Inc., for additional engineering services for the inspections of 24
bridges, 1 tunnel (underpass) and 15 overhead sign structures.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute for and on behalf of the City, upon form
approved by the City Attorney, Amendment No. 1 to the City's contract with Mattem & Craig, Inc.,
for additional engineering services for the inspections of 24 bridges, 1 runnel (underpass) and 15
overhead sign structures, all as more fully set forth in the report to this Council dated July 3, 2000.
2. The Amendment No. 1 will provide authorization for additions in the work with an
increase in the amount of $55,400.00 to the contract, all as set forth in the above report.
ATTEST:
City Clerk.
H:kMEASUKE SWIEASI. JRE S\brkl~ m~p(~:~n 2
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11,2000
File #102-405
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34911-070300 authorizing the City Manager's
issuance of Amendment No. 1 to the City's contract with Hayes, Seay, Mattern & Mattern,
Inc., in the increased amount of $88,372.00, for additional engineering services for
inspections of 32 bridges and three parking garages. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Hayes, Seay, Mattem & Mattern, Inc., 1315 Franklin Road, S. W., Roanoke, Virginia
24018
Kit B. Kiser, Assistant City Manager for Operations
James D. Grisso, Director of Finance
Philip C. Schirmer, Acting City Engineer
C:LMyFilcskH./LY3 CO R. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of Jul. y, 2000.
- I~. 3491 i-070300.
A RESOLUTION authorizing the City Manager's issuance of Amendment No. 1 to the City's
contract with Hayes, Seay, Mattem & Mattern, Inc., for additional engineering services for the
inspections of 32 bridges and 3 parking garages.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute for and on behalf of the City, upon form
approved by the City Attorney, Amendment No. 1 to the City's contract with Hayes, Seay, Mattem
& Mattern, Inc., for additional engineering services for the inspections of 32 bridges and 3 parking
garages, all as more fully set forth in the report to this Council dated July 3, 2000.
2. The Amendment No. 1 will provide authorization for additions in the work with an
increase in the amount of $88,372.00 to the contract, all as set forth in the above report.
ATTEST:
City Clerk.
H :hVl EASURE S~E~ b-'~bfidg~ insl:~0.ons I
Roanoke City Council
Regular Agenda Report
July 3, 2000
'00 JUN 25 P a:O0
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Bridge Inspection Program
Amendment No. 1 to Agreements for Consultant Services
Year 2 of 3
Background:
The 1978 Surface Transportation Act enacted by Congress requires that all bridges,
including "off Federal Aid System" structures, must be included in the bi-annual inspection
program.
Supplementary Bridge Inspection Reports are required on fifty-six (56) structures in the
City of Roanoke this year. Forty (40) structures are inspected annually while sixteen (16)
structures are inspected bi-annually.
The inspection of three (3) parking structures and fifteen (15) overhead sign structures is
also required this year by prudent engineering practices.
Jefferson Street Old Pedestrian Underpass under Norfolk Southern Railway is to be
inspected annually per agreement with the railroad.
City Council, by Resolution No. 34313-060799, dated June 7, 1999, authorized
Agreements for Consultant Services for 3 years with Hayes, Seay, Mattern & Mattern, Inc.,
and Mattern & Craig, Inc. to conduct the above inspection services for FY 1999-2000.
Considerations:
City Council approval is desired to authorize the execution of Amendment No. 1 to the
above Agreements for Consultant Inspection Services for Year 2 as follows:
Agreement with Hayes, Seay, Mat'tern & Mattern, Inc.
1999 Contract
$ 48,000
2000 Work Scope:
32 Bridges
3 Parking Garages
Total for Amendment No. 1
88,372
1999 and 2000 Total Agreement Amount $136,372
Honorable Ralph K. Smith, Mayor, and Members of City Council
Bridge Inspection Program
Amendment No. 1 to Agreements for Consultant Services
Year 2 of 3
July 3, 2000
Page 2
Funding for Amendment No. 1 is available as follows:
Bridge Inspections, account no. 001-530-4310-3072
Market Square Parking Garage, account no. 007-540-8215-2050
Church Avenue Parking Garage, account no. 007-540-8220-2050
First Union Tower Parking Garage, account no. 007-540-8225-2050
$ 72,996
4,123
4,825
6,428
Total Amendment Amount
$ 88,372
Agreement with Mattern & Craig, Inc.
1999 Contract
$ 51,800
2000 Work Scope:
24 Bridges
1 Tunnel (Underpass)
15 Overhead Sign Structures
Total for Amendment No. 1
55,400
1999 and 2000 Total Agreement Amount
$107,200
Funding for Amendment No. 1, in the amount of $55,400, is available in Bridge & Sign
Inspections account no. 001-530-4310-3072.
Recommended Action:
Authorize the City Manager to execute Amendment No. 1 to each of the Agreements for
Consultant Services with Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc.
in the amounts of $87,372 and $55,400 respectively for the inspection services set forth
above.
DLB/JGB/bls
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Respectfully submitted,
City Manager
# 00-149
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11, 2000
File #537
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34913-070300 authorizing the City Manager to enter
into a contract with JDL Castle Corporation for development and administration of
renovations and construction improvements to the Roanoke Passenger Station Building,
committing that JDL Castle Corporation will be fully responsible for the 20 per cent
matching funds, as well as all other obligations undertaken by the City by virtue of an
agreement with the Virginia Department of Transportation. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Kit B. Kiser, Assistant City Manager for Operations
James D. Grisso, Director of Finance
Robert K. Bengtson, Director, Department of Public Works
C: ~y Files'JULY3COR. WPD
IN THE couNcIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
lqo'. 34913-0;[0300.
A RESOLUTION authorizing the City Manager to enter into a contract with JDL
Castle Corporation for development and administration of the renovations and construction
improvements to the Roanoke Passenger Station Building, committing the JDL Castle
Corporation to be fully responsible for the twenty percent (20%) matching funds, as well as
all other obligations undertaken by the City by virtue of an agreement with the Virginia
Department of Transportation, upon certain terms and conditions.
WHEREAS, by Resolution No. 34155-011999, adopted January 19, 1999, Council
endorsed the Roanoke Passenger Station Renovation Project, and authorized the City
Manager to enter into agreements with the Virginia Department of Transportation ("VDOT")
and Roanoke Foundation for Downtown, Inc. ("Foundation"), wherein the Foundation agreed
to be responsible for all matching funds and obligations undertaken by the City by virtue of
its agreement with VDOT for this project; and
WHEREAS, the Roanoke Passenger Station building and property will be purchased
by JDL Castle Corporation of Winston-Salem, North Carolina, from the Foundation, and
JDL Castle Corporation will assume the obligations agreed to by the Foundation.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that
the City Manager and the City Clerk are hereby authorized on behalf of the City to execute,
seal and attest, respectively, the requisite contract and all other appropriate agreements and
documents, in form approved by the City Attorney, with JDL Castle Corporation, in
connection with this project for the development and administration of the renovations and
construction improvements to the Roanoke Passenger Station Building, committing JDL
Castle Corporation to be fully responsible for the twenty percent (20%) matching funds, as
well as all other obligations undertaken by the City by virtue of its agreement with VDOT,
upon certain terms and conditions, as more particularly set forth in report of the City
Manager dated July 3, 2000, and the attachments thereto.
· ATTEST:
City Clerk.
H:XRES'~R- PaasS~at- JD L-7-3 -00
Roanoke City Council
Regular Agenda Report
~ E C.E l'v E L:q
'00 JU!t 28 ¢;0:1~
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Roanoke Passenger Station Renovation Project
Background:
The Roanoke Foundation for Downtown, Inc., (RFDI) submitted an application at the
encouragement of Congressman Bob Goodlatte's office in January, 1998, seeking an
amendment to the Transportation Equity Act for the 21st Century (TEA-21) legislation to
include transportation funds for the Roanoke Passenger Station Renovation project.
RFDI received an allocation of $500,000 from the High Priority Project funds for the
renovation of the Roanoke Passenger Station. The $500,000 is provided over six years
(11% in FY98, 15% in FY99, 18% in FY00, 18% in FY01, 19% in FY02, 19% in FY03).
This is not a direct federal grant, but a reimbursement program. Upon execution of all
appropriate agreements, 80% of the expenditures incurred are reimbursed by the federal
funds. The 80% federal funds require a 20% match. The Federal Highway Administration
views the Virginia Department of Transportation (VDOT) as the recipient agency for these
funds. VDOT in turn views the City of Roanoke as the responsible entity to implement the
improvement with whatever involvement as deemed appropriate between the City and
RFDI.
City Council endorsed the Roanoke Passenger Station Renovation Project on
January 19, 1999, and agreed to pay 20 percent of the total cost as required by VDOT.
The City's match would be provided by RFDI. Council also authorized execution of
separate agreements with VDOT and RFDI for this project.
Considerations:
Plans are underway for the Roanoke Passenger Station building and property to be sold
by RFDI to JDL Castle Corporation within the next 30 days. JDL Castle Corporation is a
Winston-Salem, North Carolina company that develops and manages real estate,
specializing in historic rehabilitation and adaptive use projects. ^ project narrative is
attached that summarizes JDL Castle Corporation's plans to develop the Roanoke
Passenger Station Building. Legal requirements include authorization from City Council
to execute an agreement with JDL Castle Corporation in place of RFDI. In addition to a
City/State Agreement by which the State holds the City as the responsible agency for the
#00-150 Roanoke Passenger Station Renovation Project
Page 2
July 3, 2000
project, JDL Castle Corporation would enter into a separate agreement with the City by
which it shall fulfill all of the obligations undertaken by the City, and perform all of the tasks
undertaken by the City, by virtue of the City's execution of the City/State Agreement and
will comply with each of the requirements set forth in the City/State Agreement and all
federal and state regulations and requirements applicable to all work performed on the
Project, including performing, or contracting to perform, tasks relating to the construction
of the Project, and procuring consultant services contracts and construction contracts in
accordance with the Virginia Public Procurement Act.
Recommended Action:
Authorize the City Manager to execute on behalf of the City a legally binding agreement
with JDL Castle Corporation requiring JDL Castle Corporation to be fully responsible for
their 20% matching funds as well as all other obligations undertaken by the City by virtue
of the City/State Agreement.
City Manager
Attachment
c: City Clerk
City Attorney
Director of Finance
Director of Public Works
#00-150
PROJECT NARRATIVE
NORFOLK SEVEN PASSENGER TERMINAL
OUTLOOK ROANOKE / GATEWAY VISITOR'S CENTER
JDL Castle Corporation and the Downtown Roanoke Foundation will jointly develop
the Loewy Passenger Rail Terminal Station across from the Hotel Roanoke for use as
the Regional Visitor's Center and other commercial uses including restaurant, office,
museum/display. The facility will be renovated to serve as a focal point and an anchor
for the pedestrian accesses to Center City via the existing elevated bridge and along the
rail lines via pedestrian walkway to the Transportation Museum.
The design project narrative is as follows:
ACCESS/VISIBILITY FEATURES
The terminal is visible from Williamson Road Bypass. This visibility should be
enhanced by utilization of lights and banner/flag signage. We propose to install
appropriate signage to direct visitor traffic. The existing facade sign identifying it as
the Passenger Rail Terminal will be retained. Additional signage will be provided
consistent with Outlook Roanoke design standards to support the Regional Visitor's
Center use.
HOTEL ROANOKE LEVEL - HARDSCAPE/ENTRY
The facade facing the Hotel Roanoke includes the column entry and moderate-sized
landscape beds. Service parking is provided adjacent to these features. Attention to
traffic circulation including provisions for bus traffic will be necessary. The facade
will be retained in its original form. We intend to 'soften' the architectural detailing
by providing landscaping and hardscape/entry features to complement the facade
appropriate to the uses of the building. Since the existing landscape areas are minimal
and integrated into the facade/design structure, careful attention will paid to the types
of planting materials with location, and color features in order to create warm and
welcome entry for visitors to the terminal.
REAR ELEVATION/HARDSCAPE/ENTRY
This elevation is below grade at rail track level. It is to some extent sheltered by the
overhang and Loewy louvered facade/grill materials. This provides opportunities to
encourage a relationship to the downtown skyline. There are two entry points, one
from the existing parking area and the other adjacent to the tracks. Depending upon
the final design configuration and utilization by the Visitor's Center, these areas may
function as employee entrances or provide ancillary entrances for tenant groups such as
bike rental, walking tours, tourist retail and other uses.
The entry and access features of the building will relate to existing entrances and their
simplicity will be retained, but their visibility and access will be enhanced.
BUILDING EXTERIOR FACADES
The facades of the building will be retained in their existing configuration as homage
to the Loewy design. As noted above the column entry facade facing Hotel Roanoke
will be retained and enhanced. The ancillary/third party tenant space entrance from
the parking area and track level will be treated in accordance with their use and
function. The metal louver grill and window treatments provided by Loewy during the
redesign of the terminal will be retained including roof line, pediment structures at
roof capital, window penetration and rhythms along the downtown side and Hotel
Roanoke side of the building. The existing wings featuring lower roof line and
formerly used as package pickup and service areas will be retained, however, the
location of service roll up doors may be modified to enhance that facade and provide a
more interesting visual element.
INTERIOR DEMOLITION
The interior partitions installed by the Norfolk Southern to accommodate the
non-terminal uses will be removed. This includes non-structural partitions and
lowered ceilings. This will result in 'opening up' of the interior to replicate the traffic
flow and interior vistas the building presented when it was used as a terminal. The
existing restroom and service area partitions and fixture stacks will be retained. New
fixtures appropriate for the intended use and including handicap accessible areas will
be provided. Waiting areas and hall, Travelers Aide areas, (all featuring terrazzo,
marble, and wood paneling) will be restored to their previous dimensions. Decisions
regarding restoration versus adaptive reuse with respect to finishes will be made on a
case by case basis in consultation with Bill Green of Virginia Tech. Our design goal
with respect to the interior is to replicate, but not necessarily restore, the function of
the facility. For example, we would encourage the reinstallation of furniture and other
fixtures or equipment and those portions of the interior where they were appropriate
and could support the intended use. We would reinstall the route map but likely do so
utilizing sheetrock construction rather than wood prefabricated wall. The route map
would be painted rather than feature electric destination markings. Ticket counters,
and other interior features and facilities which do not support or are inconsistent with
the open floor plan and other requirements of the Visitor's Center cannot be replicated
but we hope that the open interior can feature displays and other representations of
them.
INTERIOR FEATURES
Entry/rotunda route map - the entry lobby areas will retain an open feel and be
designed to direct visitors to the rear overlook. The remainder of lobby common area
space can be utilized for display for both Visitor Center and other appropriate local
entities. Visitor Center office space will be located in the right wing and possibly on
the lower level. Conference, sales and marketing, materials and other functions of the
Visitor's Center space will be located appropriately on the first level. Public
restrooms will be located on the fn'st level in their existing location.
Additional lease space will be provided in the left wing of the facility including the
potential for office space, restaurant space and tourist related retail. Lower level of the
facility not occupied by Visitor Center (for storage space) will be allocated to
tourist/destination uses and resources including bicycle rental, tourist retail, etc.
The design team for this project includes Moser Mayer Phoenix of Greensboro, NC .
The firm has experience with multi-modal and adaptive reuse projects including a
remarkably similar design mission for the City of Greensboro utilizing Southern
Railway train terminal. They also have worked with institutional and private clients on
a variety of adaptive reuse projects. Bill Green of Virginia Tech will be a team
member consulting with respect to Loewy design elements of interior and exterior
features together with the historical context of the terminal and its construction and
development to the community.
We welcome your comments with respect to the design narrative as proposed and look
forward to moving closer to confirm business terms, schedule for conveyance of the
property, and commence construction.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11,2000
File #67-102-237
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34914-070300 authorizing the City Manager's
issuance of an Amendment to the City's Memorandum of Agreement with the U. S. Army
Corps of Engineers, in the increased amount of $40,000.00, for additional engineering
services for completion of plans and specifications for the Wiley Drive Iow-water bridges,
in connection with the Roanoke River Flood Reduction Project. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Kit B. Kiser, Assistant City Manager for Operations
James D. Grisso, Director of Finance
Robert K. Bengtson, Director, Department of Public Works
C: hMyFiI~skTULY3COR- WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
_ No': 34914~070300.
A RESOLUTION authorizing the City Manager's issuance of an Amendment to the City's
Memorandum of Agreement with the U.S. Army Corps of Engineers for additional engineering
services for the completion of plans and specifications for the Wiley Drive low-water bridges in
connection with the Roanoke River Flood Reduction Project.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute for and on behalf of the City, upon form
approved by the City Attorney, an Amendment to the City's Memorandum of Agreement with the
U.S. Army Corps of Engineers, for additional engineering services for the completion of plans and
specifications for the Wiley Drive low-water bridges in connection with the Roanoke River Flood
Reduction Project, all as more fully set forth in the report to this Council dated July 3, 2000.
2. The Amendment will provide authorization for additions in the work with an increase
in the amount of $40,000 to the contract, all as set forth in the above report.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report'00 JU~
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
P ~ :00
Amendment to Agreement with the Corps of Engineers for
Additional Design Work for the Wiley Drive Low-Water Bridges
on the Roanoke River Flood Reduction Project
Background:
The two Iow-water bridges on Wiley Drive, located at either end of Smith Park, have been
in poor condition for several decades, and were identified for replacement under the
Roanoke River Flood Reduction Project. Replacement would greatly reduce the frequency
of flooding of these bridges, as well as provide for a safer pedestrian crossing.
On December 18, 1989, City Council approved a Memorandum of Agreement with the U.S.
Army Corps of Engineers to design the two replacement bridges for this location for an
original amount of $150,000. Subsequently, additional design fees for this work were
approved in the amounts of $13,300 in 1991 and $17,300 in 1992.
On May 22, 2000, the City of Roanoke received a request and Scope of Work from the
Corps of Engineers for $40,000 to complete the plans and specifications for these two Iow-
water bridges. This amount, in addition to that previously approved, would bring the total
design fee for these bridges to $220,600. The current construction cost estimate for these
two bridges is $1.6 million.
Considerations:
This project has been delayed in starting for many years, primarily due to environmental
issues. These delays are the primary cause for the additional cost to design these Iow
water bridges. The Corps is currently working on the final plans for Phase I of the Flood
Reduction Project, with a target bid date of Spring, 2001. It is important to complete the
bridge designs so they can be bid as a part of the Phase 1 project. Funding is available
in existing Capital Project account "Roanoke River Flood Reduction" 008-056-9620, and
falls within the contingency for this project.
Honorable Ralph K. Smith, Mayor, and Members of City Council
Amendment to Agreement with the Corps of Engineers for
Additional Design Work for the Wiley Drive Low-Water Bridges
on the Roanoke River Flood Reduction Project
July 3, 2000
Page 2
Recommended Action:
Approve an Amendment of $40,000 to the Corps of Engineers Memorandum of Agreement
for the design of the Wiley Drive Iow-water bridges, and authorize payment from existing
capital project accounts for the Roanoke River Flood Reduction Project. Authorize the City
Manager to execute the above Amendment for the above additional design work.
Respectfully submitted,
City Manager
DLB/JGR/bls
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
# 00-151
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11, 2000
File #54
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34916-070300 authorizing and providing for'an
agreement between the City of Roanoke and the Roanoke Valley Society for the
Prevention of Cruelty to Animals relating to the operation of an animal shelter by the
Society, upon certain terms and conditions. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday, July
3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Donald L. Thorne, Executive Director, Roanoke Valley Society for the Prevention
of Cruelty to Animals, 1313 Eastern Avenue, N. E., Roanoke, Virginia 24012
George C. Snead, Jr., Assistant City Manager for Community Development
James D. Grisso, Director of Finance
A. L. Gaskins, Chief, Department of Police
C:LMyFile~IULY3COR. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
No. 34916-070300.
A RESOLUTION authorizing and providing for an agreemem between the City of Roanoke
and the Roanoke Valley Society for the Prevention of Cruelty to Animals relating to the operation
of an animal shelter by the Society, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, for and on behalf of the City, upon form approved by the City Attorney, a written
agreement between the City and the Roanoke Valley Society for the Prevention of Cruelty to
Animals, relating to the operation of an animal shelter by the Society, all as more particularly
described in the City Manager's report to this Council dated July 3, 2000.
2. Said agreement shall be for a term of two years effective July 1, 2000, shall be
renewable upon mutual consent of the parties, and shall provide that the City pay an annual flat fee
of $108,221.04 during the first year of the agreement and $113,632.04 during the second year of the
agreement.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, VA
Dear Mayor and Members of Council:
Subject: Operating Agreement between the City of Roanoke and the Roanoke
Valley Society for the Prevention of Cruelty to Animals (SPCA)
Background:
The City of Roanoke contracts with the Roanoke Valley Society for the Prevention of
Cruelty to Animals (SPCA) to provide services on behalf of the City. These services
include but are not limited to the shelter, euthanasia, and adoption for impounded animals
and maintenance of written accounts of all animals impounded and delivered to the SPCA
by the City or stray animals delivered by citizens of Roanoke.
The current Operating Agreement between the SPCA and the City of Roanoke terminates
on June 30, 2000. The attached Operating Agreement is for the period of July 1, 2000
through June 30, 2002. Either party has the option to renew at the end of the Agreement.
The City of Roanoke agrees to pay in Year One of the Agreement an annual sum of
$108,221.04 commencing July 1,2000 and continuing until June 30, 2001. In Year Two
of the Agreement, the annual sum shall be increased by five (5%) percent to $113,632.04
commencing July 1,2001 until June 30, 2002. Funding is available in the Police -Animal
Control budget. Roanoke County, Botetourt County, and the Town of Vinton are entering
into similar Agreements.
The annual flat fee includes but is not limited to: the provision of "pound" and "shelter"
costs; the cleaning, limited "medical care" (including vaccinations), and feeding of the
animals at the shelter; disposition of animals; and administrative expenses associated with
the provision of services. The flat fee was based on the number of animals actually
received per year from the City of Roanoke.
Recommended Action:
Authorize the City Manger and the City Clerk to execute and attest, respectively, in form
approved by the City Attorney, the Operating Agreement between the City of Roanoke and
the Roanoke Valley Society for the Prevention of Cruelty to Animals.
Respectfully submitted,
City Manager
Attachment: Agreement
c: Mary Parker, City Clerk
William Hackworth, City Attorney
James Grisso, Finance Director
George Snead, Public Safety Director
A. L. Gaskins, Police Chief
Donald T. Thorne, Executive Director, SPCA, Inc.
#00-417
AGREEMENT
THIS AGREEMENT, made and entered into this ~ day of
2000, by and between the CITY OF ROANOKE, VIRGINIA (City) and the ROANOKE VALLE~
SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS (Society).
WITNESSETH:
FOR AND IN CONSIDERATION of the mutual covenants herein contained and subject
to the conditions herein set forth, the parties mutually covenant and agree as follows:
I. The Society Agrees:
To impound and care for, at the Society's Shelter, all animals delivered to it
by any representative of the City authorized by the City to confiscate animals
for impoundment and to receive strays as turned in by residents of Roanoke
City who are not the owner of the animal.
Bo
To place, hold, or euthanize all animals not properly redeemed, pursuant to
the provisions of the Code of the City of Roanoke (1979), as amended, and
the Code of Virginia (1950), as amended.
Co
To provide controlled drags for euthanasia and all applicable licenses and
documentation required by the Virginia Board of Pharmacy and the U.S.
Drug Enforcement Administration.
Do
To maintain and publicize appropriate hours of operation at the shelter for the
public and for the impoundment of animals; provided, however, that the
shelter may be closed at such times deemed by the Society to be appropriate
and compatible with the sound operation of the Shelter.
E°
To maintain accurate written accounts of all animals impounded, on behalf
of the City, and delivered to the Society by the City or strays delivered by
citizens of Roanoke City.
Fo
To permit authorized representatives of the City to inspect the Society's
records during regular, posted, office hours with proper prior notice of 48
hours.
Go
To designate an employee of the Society who shall serve as official agent of
the Society in dealing with the City and who shall be responsible for carrying
out the duties of the Society under this Agreement.
H:\AG~TS\spca2000
II.
Ho
To carry out all procedures required by state law and local ordinances with
respect to any impounded animal which has bitten a person, if said animal
which is to be held for a trial or hearing. It will be the resposnbility of the
SPCA to process any paperwork for an animal which bite or scratches any
citizen who is turning said animal over to the SPCA. SPCA will provide
proper notification to the Health Department.
To allow access to the shelter 24 hours per day to authorized animal control
personnel.
Jo
To allow the City to park necessary assigned animal control vehicles on the
Society's premises at the City's own risk.
K. To provide for the proper disposal ofeuthanized animals.
To provide office space presently utilized by City animal control personnel
office furniture along with replacement of two long tables and replacement
by SPCA, if needed, of a small in-wall air conditioning unit, at no additional
cost to the City.
To provide regular maintenance and cleaning ofrestrooms and refinishing of
restrooms.
To provide regular maintenance and cleaning of City pound areas, including
unloading and impoundment sections and new gravel in the area in which the
animals are unloaded.
To collect impoundment fees and other charges imposed by City and disburse
same each month to the City Treasurer.
The City agrees:
mo
To pay in Year One of the Agreement an annual sum of$108,221.04, said fee
to be payable in twelve (12) equal monthly installments of $9,018.42 each on
or before the first day of each calendar month commencing July 1,2000 and
continuing until June 30, 2001. In Year Two of the Agreement, the annual
sum shall be increased by five (5%) percent to $113,632.04, said fee to be
payable in twelve (12) equal monthly installments of $9,469.34 each on or
before the first day of each calendar month commencing July 1,2001 and
c. ontinuing until June 30, 2002.
To deliver to the Society at its shelter animals confiscated for running at large
in the City.
H=\AGMTS\spca2000 2
III.
Co
To provide, at its expense, all equipment and supplies required to administer
this Agreement, including vehicles, communication, and forms when
appropriate.
To designate a City official with whom communication is to be made
pursuant to this agreement.
mo
To require the City animal control officers and other City workers to comply
with the reasonable rules and regulations of the Society as they pertain to the
operation of the shelter.
Fo
To allow all animals not claimed by their rightful owners to be turned over
to the Society allowing the Society to place the animal for adoption or to
euthanize, at its discretion; provided that the animal control personnel from
each jurisdiction shall have the opportunity to provide input with regard to
any animals which might be adopted if they feel that the animal would be
hazard to the community.
Go
To permit the Society to have control over all animals in the shelter once the
animals are delivered to the shelter by the animal control officers, subject,
however, to the provisions of the Code of the City of Roanoke, and the laws
of the Commonwealth of Virginia.
Ho
To pay its monthly fee within ten working days following receipt of invoice,
with interest accruing thereafter at the rate of 1% per month.
The City for itself, its agencies, assigns and successors, does hereby remise, release
and forever discharge the Society, its agencies, assigns and successors, of and from
all claims, debts, demands, actions, accounts, reckonings, motions, controversies,
doings, omissions, damages, both at law and equity, and all liabilities on account of
any c]aim for injuries, losses, expenses, or damages arising out of the enforcement
by officers and employees of the City of local ordinances or State laws relating to the
regulations and control of animals and the practice of euthanasia by officers or
employees of the City.
The Society, for itself, its agencies, assigns and successors, does hereby remise,
release, and forever discharge the City, its agencies, assigns, and successors of and
from all claims, debts, demands, actions, causes of action, suits, sums and sums of
money, accounts, reckonings, motions, controversies, doings, omissions, damages,
at both law and equity, and all liabilities on account of any and all injuries, losses,
expenses, and damages arising out of any of the following: the enforcement by agents
or employees of the Society of the anti-cruelty laws of the Commonwealth or any
other humane activities conducted by the Society; maintenance and care of animals
H:\AGMTS\spca2000 3
iX,
VI.
VII.
VIII.
impounded by City employees and delivered to the custody of the Society; placement
by the Society with third parties of animals delivered to the custody of the Society by
City employees; destruction of animals delivered to the custody of the Society by
City employees; any other act or omission of any member, agent or employee of the
Society except in the conduct of activities for which the City is specifically
responsible by law or under the provisions of this Agreement or for animals held by
the Society pursuant to agreements with any other third parties.
It is understood by the parties that the Society shall perform its duties and
responsibilities under this contract as an independent contractor and not as an agent
or servant of the City, nor shall the officers and employees of the Society be deemed
agents or employees of the City for any purpose. The Society's officers shall exercise
control and supervision over its personnel in the performance of their work, provided,
however, that the City retains an interest in the quality of services performed by the
Society but the City shall have no concern in or control over the manner in which
work is performed by personnel of the Society.
The term of this Agreement shall begin on July 1, 2000 and shall continue until June
30, 2002. Thereafter the Agreement shall be renewed on a twelve month basis on the
same terms and conditions unless either party gives to the other party written notice
of its intent not to renew ninety (90) days prior to the renewal date. In the event
contract negotiations should fall between annual budgets of the City, the City will be
allowed to pay the difference between the old rate and the new rate retroactively
without late payment fees.
Either party may terminate this Agreement for cause after providing written notice,
at least sixty days prior to the effective date of the termination, to the other party of
i)the nature of the noncompliance with the Agreement, and ii) the possibility that the
Agreement may be terminated, provided, however, that if the other party cures such
nonperformance during the sixty day period, the Agreement shall not terminate.
In the performance of this Agreement, the Society shall not discriminate against any
contractor, subcontractor, sublessee, employee, applicant for employment or invitee
because of race, color, religion, sex or national origin, except where race, color,
religion, sex or national origin is a bona fide qualification reasonably necessary to the
normal operation of the Society. Society shall comply with the requirements of {}23.1
-20, Code of the City of Roanoke, a copy of which is attached as Exhibit A.
Any notice required or permitted to be given under the Agreement shall be provided
in writing by first class mail or in person, and notice shall be effective upon such
mailing or delivery.
NOTICE to the City shall be provided to:
H:\AGMTS\spca2000 4
Assistant City Manager for Community Development
215 Church Avenue, Room 364
Roanoke, Virginia 24011
Xo
NOTICE t.o Society shall be provided to:
Donald T. Thorne, Executive Director
RVSPCA
P.O. Box 11863
Roanoke, VA 34022
This Agreement is subject to future appropriations by Roanoke City Council.
ATTEST:
CITY OF ROANOKE, VIRGINIA
City Clerk
City Manager
WITNESS:
ROANOKE VALLEY SOCIETY FOR THE
PREVENTION OF CRUELTY TO
ANIMALS
By:
, President
Approved as to Form:
Approved as to Execution:
City Attorney
City Attorney
H=\AG~TS\spca2000 ~
Exhibit A.
Sec. 23.1-20. Employment discrimination by contractor prohibited.
Every contract of over ten thousand dollars ($10,000.00) to which the city is a party shall
contain the provisions in subparagraphs (a) and (b) herein:
(a) During the performance of this contract, the contractor agrees as follows:
(1)
The contractor will not discriminate against any subcontractor, employee
or applicant for employment because of race, religion, color, sex, or
national origin, except where religion, sex, or national origin is a bona fide
occupational qualification reasonably necessary to the normal operation of
the contractor. The contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting
forth the provisions of this nondiscrimination clause.
(2)
The contractor, in all solicitations or advertisements for employees placed
by or on behalf of the contractor, will state that such contractor is an equal
employment opportunity employer.
(3)
Notices, advertisements and solicitations placed in accordance with
federal law, rule or regulation shall be deemed sufficient for the purpose
of meeting the requirements of this section.
(b)
The contractor will include the provisions of the foregoing subparagraph (a)(1),
(2) and (3), in every subcontract or purchase order of over ten thousand dollars
($10,000.00), so that the provisions will be binding upon each subcontractor or
vendor.
(Ord. No. 26298, § 1, 12-6-82)
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11,2000
File #24-54
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34917-070300 amending and reordaining Chapter
6, Animals and Fowl, of the Code of the City of Roanoke (1979), as amended, by
amending {}6-22, Definitions; {}6-25, Bitches in heat; {}6-26, Barking or howling dogs;
subsection (1) of {}6-46(a), Preservation and exhibition of license receipt; tag to be worn
by dog; exceptions; {}6-50, Dangerous dog(s); §6-51, Registration of dangerous dog; {}6-
52, Keeping of dangerous dog; conditions; {}6-53, Violations and penalties; [}6-54,
Exceptions; subsection (d) of {}6-62, Vaccination of dogs and cats; {}6-65, Confinement
or destruction of animals showing signs of or suspected of having rabies; {}6-67,
Confinement or destruction of animal which has bitten person; {}6-117, Vaccination of cats;
and {}6-119, impoundment; by the addition of new {}6-50.1, Vicious dogs. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
C:~V/yFiIe~u'LY3 COR. WPD
Darlene L. Burcham
July 11,2000
Page 2
pc:
The Honorable
of Virginia
The Honorable
Virginia
The Honorable
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
District Court
Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations
The Honorable John B. Ferguson, Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albdght, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief, Department of Police
Dr. Molly L. O'Dell, Health Director, City Health Department
C: ~,lyFiles~].,rLY3 CO R. WP D
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The
3rd day of July, 2000.
No. 34917-070300.
AN ORDINANCE amending and reordaining Chapter 6, Animals and Fowl, of the Code of
the City of Roanoke (1979), as amended, by amending {}6-22, Definitions; §6-25, Bitches in heat;
§6-26, Barking or howling dogs; subsection (1) of §6-46(a), Preservation and exhibition of license
receipt; tag to be worn by dog; exceptions; §6-50, Dangerous dog(s); §6-51, Registration of
dangerous dog; §6-52, Keeping of dangerous dog; condition.% §6-53, Violations and penalties; §6-
54, Exceptions; subsection (d) of §6-62, Vaccination of dogs and cats; §6-65, Confinement or
destruction of animals showing si~s of or suspected of having rabies; §6-67, Confinement or
destruction of animal which has bitten person; §6-117, Vaccination of cats; and §6-119,
Impoundment; by the addition of new §6-50.1, Vicious dogs; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Chapter 6, Animals and Fowl; of the Code of the City of Roanoke (1979), as
amended, is hereby amended and reordained by the amending the following sections:
§6-22. Definitions.
The following words, terms and phrases, when used in this article,
shall have the meaning ascribed to them in this section, except where
the context clearly indicates a different meaning:
Companion Animal. Any domestic or feral dog, domestic or feral cat,
non-human primate, guinea pig, hamster, rabbit not raised for human
food or fiber, exotic or native animal, reptile, exotic or native bird, or
any feral animal or any animal under the care, custody, or ownership
of a person or any animal which is bought, sold, traded, or bartered by
any person. Agricultural animals, game species, or any animals
{}6-25.
{}6-26.
regulated under federal law as research animals shall not be considered
companion animals for the purposes of this chapter.
Dangerous Do~. Any canine or canine crossbreed which has bitten,
attacked, or inflicted injury on a person or companion animal, other
than a dog,.or killed a companion animal.
Vicious Dog. Any canine or canine crossbreed which has (i) killed a
person; (ii) inflicted serious injury to a person, including multiple
bites, serious disfigurement, serious impairment of health, or serious
impairment of a bodily function; or (iii) continued to exhibit the
behavior which resulted in a previous finding, rendered in accordance
with this article that the animal is a dangerous dog, provided that its
owner has been given notice of that finding.
Bitches in heat.
It shall be unlawful for any owner to allow, cause or permit any bitch
in heat to be off the premises of such owner or to remain on such
premises to the annoyance of any other person or to the
neighborhood. It shall be the duty of the animal control officers to
take into custody and confine in the city pound any such bitch found
off the premises of its owner and, also, any such bitch kept on the
premises of an owner who, after twenty-four (24) hours' notice from
an animal control officer, has failed to effectively confine such bitch
in a manner not to cause further annoyance to any person or to the
neighborhood.
Barking or howling dogs.
The harboring or keeping of any dog, which by loud, frequent or
habitual barking or howling or by other conduct likely to cause
annoyance and disturb the peace and quiet of any person or
neighborhood, which loud, frequent or habitual barking or howling or
other conduct is heard or observed by any animal control officer, other
officer or other person, shall be unlawful, and any such dog is hereby
declared to be a public nuisance. Any such dog may, after reasonable
notice has been given by an animal control officer to the owner of
such dog, if known, or upon complaint of any person, if such owner
is unknown, be impounded and confined in the city dog pound by an
animal control officer or any police officer.
2
§6-46. Preservation and exhibition of license receipt~ tag to be worn by dog~
exceptions.
(a)
_Dog lic'i~nse receipt~shall be carefully preserved by the
licensees and exhibited promptly on request for
inspection by an animal control officer or other officer.
Dog license tags shall be securely fastened to a
substantial collar by the owner and worn by such dog.
The owner of the dog may remove the collar and
license tag required by this section when the dog is
engaged in lawful hunting; when the dog is competing
in a dog show; when the dog has a skin condition
which would be exacerbated by the wearing of a
collar; when the dog is confined; or when the dog is
under the immediate control of its owner.
§6-50. Dangerous dog(s).
An animal control officer may determine, a~er investigation, whether
a dog is a dangerous dog. If the animal control officer determines that
a dog is a dangerous dog, he may order the animal's owner to comply
with the provisions of this division, and the animal control officer or
the owner, if directed by the animal control officer, shall confine the
dog until such time as (i) the owner complies with the conditions of
this chapter or (ii) the Court determines that the dog is not a
dangerous dog. If the animal's owner disagrees with the animal
control officer's determination that the dog is a dangerous dog, the
owner may, within 10 days of notification, appeal the determination
to the general district court for a trial on the merits.
§6-51. Registration of dangerous dog.
(a)
The owrler of any animal found to be a dangerous dog
shall, within ten (10) days of such finding, obtain a
dangerous dog registration certificate from the local
city treasurer for a fee of fifty dollars ($50.00) in
addition to other fees that may be authorized by law.
The local city treasurer shall also provide the owner
with a uniformly designed tag which identifies the
an/~al as a dangerous dog. The owner shall affix the
tag to the animal's collar and ensure that the animal
w~ars the collar and tag at all times. All certificates
obtained pursuant to this paragraph shall be renewed
annually for the same fee and in the same manner as
3
the initial certificate was obtained.
(b)
All certificates or renewals thereof required to be
obtainett under this' section shall only be issued to
persons eighteen years of age or older who present
satisfactory evidence (i) of the animal's current rabies
vaccination, if applicable, (ii) that appropriate liability
insurance has been obtained as required in Section 6-
52, and (iii) that the animal is and will be confined in
a proper enclosure or is and will be confined inside the
owner's residence or is and will be muzzled and
confined in the owner's fenced-in yard until the proper
enclosure is constructed. In addition, owners who
apply for certificates or renewals thereof under this
section shall not be issued a certificate or renewal
thereof unless they present satisfactory evidence that
(i) their residence is and will continue to be posted
with clearly visible signs warning both minors and
adults of the presence of a dangerous dog on the
property and (ii) the animal has been permanently
identified by means of a tattoo on the inside thigh or
by electronic implantation.
(c)
All certificates or renewals thereof required to be
obtained under this section shall only be issued to
persons eighteen years of age or older who present
satisfactory evidence that the animal has been neutered
or spayed.
{}6-52. Keeping of dangerous dog; conditions.
(a)
While on the property of its owner, an animal found to
be a dangerous dog shall be confined indoors or in a
securely enclosed and locked structure of sufficient
height and design to prevent its escape or direct
contact with or entry by minors, adults, or other
animals. The structure shall be designed to provide
the animal with shelter from the elements of nature.
When off its owner's property, an animal found to be
a dangerous dog shall be kept on a leash and muzzled
in such a manner as not to cause injury to the animal
or interfere with the animal's vision or respiration, but
so as to prevent it from biting a person or another
animal.
(b)
If the owner of an animal found to be a dangerous dog
is a minor, the custodial parent or legal guardian shall
be responsible for complying with all requirements of
this division. ..
(c)
After an animal has been found to be a dangerous dog,
the animal's owner shall immediately, upon learning of
same, notify the local animal control authority if the
animal (i) is loose or unconfined; (ii) bites a person or
attacks another animal; (iii) is sold, given away, or
dies; or (iv) has been moved to a different address.
(d)
The owner of any dangerous dog shall procure and
maintain liability insurance in the amount of not less
than fifty-thousand dollars ($50,000) insuring the
owner for any injury or damage caused by such a dog.
The owner shall maintain a valid policy and certificate
of insurance issued by the insurance carder or agent as
to the coverage required by the subsection at the
premises where the dog is kept and shall, upon
request, display such policy and certificate to any
animal control officer or police officer.
§6-53. Violations and penalties.
The owner of any animal which has been found to be a dangerous dog
who willfully fails to comply with the requirements of this division
shall be guilty of a Class 1 misdemeanor. All fees collected pursuant
to the dangerous and vicious dog provisions herein, less the costs
incurred by the animal control authority in producing and distributing
the certificates and tags required by the ordinance, shall be paid into
a special dedicated fund for the purpose of paying the expenses of any
training course required under Virginia Code Section 3.1-796.104.1.
§6-54. Exceptions.
(a)
No canine or canine crossbreed shall be found to be a
dangerous dog or vicious dog solely because it is a
particular breed.
(b)
No animal shall be found to be a dangerous dog or
vicious dog if the threat, injury or damage was
sustained by a person who was (i) committing, at the
time, a crime upon the premises occupied by the
animal's owner or custodian, (ii) committing, at the
time, a willful trespass or other tort upon the premises
occupied by the animal's owner or custodian or (iii)
provoking, tormenting, or physically abusing the
animal, or can be shown to have repeatedly provoked,
tormented, abused,-or assaulted the animal at other
times.
§6-62.
{}6-65.
(c)
No animal which, at the time of the acts complained
of, was responding to pain or injury, or was protecting
itself, its kennel, its offspring, or its owner or owner's
property, shall be found to be a dangerous dog or a
vicious dog.
(d)
No police dog which was engaged in the performance
of its duties as such at the time of the acts complained
of shall be found to be a dangerous dog or a vicious
dog.
Vaccination of dogs and cats.
(d)
It shall be the duty of the treasurer to examine, under
oath, all applicants for dog licenses who decline to
exhibit the above-mentioned certificate or other
evidence, for the purpose of determining if the
applicant's dog has been vaccinated. If the treasurer is
satisfied, fi.om such interrogation, that such dog is
kept in the city and has not been vaccinated, he shall
promptly notify an animal control officer of such fact,
supplying such animal control officer with a brief
description of the dog and the applicant's address.
Confinement or destruction of animals showing si~s of or suspected of
having rabies.
The owner of any animal showing active signs of rabies or suspected
of having rabies shall confine or cause to be confined such animal, at
the expense of the owner, in a pound, kennel, or enclosure approved
by the Health Department for such a time as may be necessary to
determine a diagnosis. If confinement is not possible or practicable,
such animal shall be destroyed.
{}6-67.
Confinement or destruction of animal which has bitten person.
At the discretion of the Director of Health, the owner of any animal
which has bitten a person shall confine or cause to be confined such
animal, at the expense of the owner, in a pound, kennel or other
enclosure approved by the Director of Health for ten (10) days, unless
the animal develops active symptoms of rabies or expires before that
time; provided that a seriously injured or sick animal may be humanely
euthanized and its head sent to the State Health Department for
evaluation.
§6-117. Vaccination of cats.
No person shall own, keep or harbor any cat over four (4) months of
age within the city, unless such cat has been vaccinated against rabies
pursuant to section 6-62 of this chapter. The owner of each cat shall
keep in his possession the certificate of vaccination required by section
6-62(b) of this chapter and shall display such certificate upon request
of any animal control officer, police officer or official of the health
department.
§6-119. Impoundment.
Any cat or cats found in violation of any provision of this article or
whose owner is in violation of any provision of this article or any cat
or cats creating a "public nuisance" as defined by section 6-115 may
be seized by any animal control officer or police officer and
impounded at the city pound. The officer seizing any cat and officials
of the city pound shall follow the procedures established for
impounded dogs by section 6-28 of this chapter in keeping and
disposing of any impounded cat.
2. Chapter 6, Animals and Fowl, of the Code of the City of Roanoke (1979), as amended,
is hereby amended and reordained by adding the following new section:
§6-50.1. Vicious dogs.
Any animal control officer who has reason to believe that a canine or
canine crossbreed is a vicious dog shall apply to a magistrate of the
jurisdiction for the issuance of a summons requiting the owner or
custodian, if known, to appear before a general district court at a
specified time. The summons shall advise the owner of the nature of
the proceeding and the matters at issue. The animal control officer
shall confine the animal until such time as evidence shall be heard and
a verdict rendered. If the animal control officer determines that the
owner or custodian can confine the animal in a manner that protects
the public safety, he may permit the owner or custodian to confine the
animal until such time as evidence shall be heard and a verdict
rendered. The court, through its contempt powers, may compel the
owner, ~ustodifin or harborer of the animal to produce the animal. If,
after hearing the evidence, the court finds that the animal is a vicious
dog, the court shall order the animal euthanized in accordance with the
provisions of Virginia Code §3.1-796.119.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
'00 JU~ 28 P3:23
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject
Dog Ordinance
Background:
For several years, the City Code has contained provisions related to dangerous and
vicious dogs. These sections were enacted pursuant to the authority granted by the City
to regulate animals within the City limits. (See Section 2 of the Charter of the City of
Roanoke.) In recent years, the General Assembly has enacted state statutes which also
apply to dangerous and vicious dogs. These statutes and the amendments thereto which
became effective July 1,2000, set forth specific procedures to be followed for animals to
be declared dangerous or vicious.
Pursuant to state statutes, localities may enact ordinances which regulate these
types of animals. The ordinances are required to have certain procedural safeguards,
including specific notice that an owner whose dog has been declared to be dangerous by
the local animal control officer has the right to appeal the decision to the general district
court. Under the provisions of the current City Code, this type of notice and this right of
appeal are not specified. As a result, legal challenges have been successfully brought in
cases where the general district court has declared an animal to be dangerous.
The ordinance which I recommend for your consideration and approval remedies
the deficiencies in the current City Code related to dangerous dogs. The amended
ordinance also incorporates other provisions of the State enabling statutes and clarifies the
owner's responsibility to confine an animal which is suspected of having rabies or which
has bitten an individual. The ordinance also contains certain "housekeeping" changes to
conform the City Code terminology to the state code's language.
Representatives of the Police Department, Commonwealth's Attorney's Office and
the Office of the City Attorney have worked together closely in the preparation of this
ordinance.
Recommended Action:
City Council adopt the attached ordinance to amend and reordain portions of
Chapter 6. Animals and Fowl, of the Code of the City of Roanoke.
Respectfully submitted,
City Manager
Attachment
c: City Clerk
City Attorney
George C. Snead, Jr., Assistant City Manager for Community Development
Chief A. L. Gaskins, Roanoke City Police Department
Dr. Molly O'Dell, Roanoke City Health Department
#00-425
Council Report #
Attachment [
07/03/00
CHAPTER 11
An Act to amend and reenact ~ $. 1-796. 95.'1 of the Code of Virginia, relating to local animal
ordinances.
IH 638]
Approved March 1, 2000
Be it enacted by the General Assembly of Virginia:
00-425
1. That § 3.1-796.93:1 of the Code of Virginia is amended and reenacted as follows:
§ 3.1-796.93:1. Authority to control dangerous or vicious dogs.
A. The governing body of any county, city or town may enact an ordinance regulating dangerous dogs
and vicious dogs.
B. As used in this section, "dangerous dog" means a canine or canine crossbreed which has bitten,
attacked, or inflicted injury on a person or companion animal, other than a dog, or killed a companion
animal, and "vicious dog" means a canine or canine crossbreed which has (i) killed a person; (ii)
inflicted serious injury to a person, including multiple bites, serious disfigurement, serious impairment
of health, or serious impairment of a bodily function; or (iii) continued to exhibit the behavior which
resulted in a previous finding by a court that it is a dangerous dog, provided that its owner has been
given notice of that finding.
C. Any ordinance enacted pursuant to this section shall prescribe the following provisions:
1. Any animal control officer who has reason to believe that a canine or canine crossbreed within his
jurisdiction is a dangerous dog or vicious dog shall apply to a magistrate of the jurisdiction for the
issuance of a summons requiring the owner or custodian, if known, to appear before a general district
court at a specified time. The summons shall advise the owner of the nature of the proceeding and the
matters at issue. The animal control officer or-o,,vn~ shall confine the animal until such time as evidence
shall be heard and a verdict rendered. If the animal control officer determines that the owner or
custodian can confine the animal in a manner that protects the public safety, he may permit the owner or
custodian to confine the animal until such time as evidence shall be heard and a verdict rendered The
court, through its contempt powers, may compel the owner, custodian or harborer of the animal to
produce the animal. If, after heating the evidence, the court finds that the animal is a dangerous dog, the
court shall order the animal's owner to comply with the provisions of the ordinance. If, after heating the
evidence, the court f'mds that the animal is a vicious dog, the court shall order the animal euthanized in
accordance with the provisions of § 3.1-796.119.
2. No canine or canine crossbreed shall be found to be a dangerous dog or vicious dog solely because it
is a particular breed, nor Shall the local governing body prohibit the ownership of a particular breed of
canine or canine crossbreed. No animal shall be found to be a dangerous dog or vicious dog if the threat,
injury or damage was sustained by a person who was (i) committing, at the time, a crime upon the
premises occupied by the animal's owner or custodian, (ii) committing, at the time, a willful trespass or
other tort upon the premises occupied by the animal's owner or custodian, or (iii) provoking, tormenting,
or physically abusing the animal, or can be shown to have repeatedly provoked, tormented, abused, or
assaulted the animal at other times. No police dog which was engaged in the performance of its duties as
such at the time of the acts complained of shall be found to be a dangerous dog or a vicious dog. No
1 of 3
6/22/00 2:48 PM
Council Report # 00-425
Attachment 1, Page 2
animal which, at the time of the acts complained of, was responding to pain or injury, or was protecting
nself, its kennel, its offspring, or its owner or owner's property, shall be found to be a dangerous dog or a
vicious dog.
3. The owner of any animal found to be a dangerous dog shall, within ten days of such finding, obtain a
dangerous dog registration certificate from the local animal control officer for a fee of fifty dollars in
addition to other fees that may be authorized by law. The local animal control officer shall also provide
the, owner with a uniformly designed tag which identifies the animal as a dangerous dog. The owner
shall affix the tag to the animal's collar and ensure that the animal wears the collar and tag at all times.
All certificates obtained pursuant to this subdivision shall be renewed annually for the same fee and in
the same manner as the initial certificate was obtained.
4. All certificates or renewals thereof required to be obtained under this section shall only be issued to
persons eighteen years of age or older who present satisfactory evidence (i) of the animal's current rabies
vaccination, if applicable, and (ii) that the animal is and will be confined in a proper enclosure or is and
will be confined inside the owner's residence or is and will be muzzled and confined in the owner's
fenced-in yard until the proper enclosure is constructed. In addition, owners who apply for certificates or
renewals thereof under this section shall not be issued a certificate or renewal thereof unless they present
satisfactory evidence that (i) their residence is and will continue to be posted with clearly visible signs
warning both minors and adults of the presence of a dangerous dog on the property and (ii) the animal
has been permanently identified by means of a tattoo on the inside thigh or by electronic implantation.
5. While on the property of its owner, an animal found to be a dangerous dog shall be confined indoors
or in a securely enclosed and locked structure of sufficient height and design to prevent its escape or
direct contact with or entry by minors, adults, or other animals. The structure shall be designed to
provide the animal with shelter from the elements of nature. When off its owner's property, an animal
found to be a dangerous dog shall be kept on a leash and muzzled in such a manner as not to cause injury
to the animal or interfere with the animal's vision or respiration, but so as to prevent it from biting a
person or another animal.
6. If the owner of an animal found to be a dangerous dog is a minor, the custodial parent or legal
guardian shall be responsible for complying with all requirements of this section.
7. After an animal has been found to be a dangerous dog, the animal's owner shall immediately, upon
learning of same, notify the local animal control authority if the animal (i) is loose or unconfined; (ii)
bites a person or attacks another animal; (iii) is sold, given away, or dies; or (iv) has been moved to a
different address.
8. The owner of any animal which has been found to be a dangerous dog who willfully fails to comply
with the requirements of the ordinance shall be guilty of a Class 1 misdemeanor.
9. All fees collected pursuant to the ordinance, less the costs incurred by the animal control authority in
producing and distributing the certificates and tags required by the ordinance, shall be paid into a special
dedicated fund in the treasury of the locality for the purpose of paying the expenses of any training
course required under § 3.1-796.104:1.
D. Any ordinance enacted pursuant to this section may prescribe the following provisions:
1. All certificates or renewals thereof required to be obtained under this section shall only be issued to
persons eighteen years of age or older who present satisfactory evidence that the animal has been
2 of 3
6/22/00 2:48 PM
Council Report
neutered orspayed. Attachment 1,
· 07/03/00
# 00-425
Page 3
2. All certificates or renewals thereof required to be obtained under this section shall only be issued to
persons who present satisfactory evidence that the owner has liability insurance coverage, to the value of
at least $50,000, that covers animal bites.
E. Notwithstanding the provisions of subdivision C 1, any ordinance enacted pursuant to this section
may provide that an animal control officer may determine, after investigation, whether a dog is a
dangerous dog. If the animal control officer determines that a dog is a dangerous dog, he may order the
animal's owner to comply with the provisions of the ordinance. If the animal's owner disagrees with the
animal control officer's determination, he may appeal the determination to the general district court for a
trial on the merits.
[Go to (General Assembly Home)
3 of 3 6/22/00 2:48 PM
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11,2000
File #236-246
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34918-070300 authorizing the City Manager to
execute an administrative agreement and any necessary amendments thereto with the
Fifth Distdct Employment and Training Consortium for implementation of various
Community Development Block Grant programs. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Vickie L. Price, Adminstrator, Fifth Distdct Employment and Training Consortium,
310 Campbell Avenue, S. W., 2nd Floor, Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Barry L. Key, Director, Department of Management and Budget
Office of Grants Compliance
C ?xMyFil~bqJLY3 COR. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
No.. 34918-0~0300.
A RESOLUTION authorizing the City Manager to execute an administrative agreement and
any necessary amendments thereto with the Fifth District Employment and Training Consortium for
implementation of various Community Development Block Grant programs.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. That the City Manager and the City Clerk are hereby authorized, for and on behalf
of the City, to execute and attest, respectively, an administrative agreement with the Fifth District
Employment and Training Consortium, and any necessary amendments thereto, within the limits of
funds set forth and for the purposes specified in the City Manager's report to this Council dated July
3, 2000.
The form of the agreement and any necessary amendments shall be in form approved
by the City Attorney.
ATTEST:
City Clerk.
H:~RES~R.-FDETC-CDBG-7.3.00
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Background:
Authorize Execution of 2000/01 Community Development Block
Grant (CDBG) Agreement with the Fifth District Employment and
Training Consortium (FDETC)
The City of Roanoke receives entitlement grants each year under the Community
Development Block grant (CDBG) and HOME Investment Partnerships (HOME)
programs of the U.S. Department of Housing and Urban Development (HUD).
HUD approval of the City's FY 2000-01 CDBG Application is forthcoming. The letter of
approval is pending the routine Congressional release process. For more than ten
years, FDETC has received HUD funding from the City to conduct employment training
and individualized job placement services to Iow to moderate income job seekers.
Considerations:
In order for the FDETC to continue to conduct employment training and individualized
job placement services to Iow to moderate income job seekers and to disburse the grant
funds to the project, an agreement with the FDETC is necessary. Funding is available
in Account No. 035-G01-0138-5263 in the amount of $41,928.
Recommended Action:
Authorize the City Manager to execute a CDBG Agreement with the FDETC, similar in
form and content to Attachment 1.
City Manager
Attachment: 1
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Vickie S. Tregubov, Grants Specialist
Report # 00-39
AGREEMENT
Attachment 1
This Agreement is made and entered into this
between the following parties:
day of July, 2000, by and
The Grantee -
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
and the Subgrantee -
Fifth District Employment and
Training Consortium
310 West Campbell Avenue, S.W.
Roanoke, Virginia 24016
WHEREAS, the Grantee has been authorized by its City Council pursuant to Resolution
No. 34798-050900, adopted May 9, 2000, to provide Forth One Thousand Nine
Hundred Twenty Eight Dollars and 00/100 ($41,928) in Community Development Block
Grant funds as part of its Business Training Initiative Program; and
WHEREAS, the Roanoke City Council approved by Resolution No. -062199, the
2000 Community Development Block Grant (CDBG) program and Ordinance No.
062199 appropriated funds therefore.
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
The Subgrantee shall work with nine local businesses to assist them in identifying
the occupational skills needed by employees to effectively perform their jobs. The
Subgrantee shall also provide individualized job placement services for
approximately 55 Iow to moderate income persons, covering topics such as
interview skills and resume development. Further, the project will provide
specialized pre-employment training for job applicants which address employer-
identified priorities. This training process may include a detailed assessment of
job skills and instruction in communication skills (oral and written), critical
thinking/problem solving and other related job retention skills.
2. TIME OF PERFORMANCE:
This Agreement shall be for the period of July 1, 2000 through June 30, 2001.
3. BUDGET:
The total amount of CDBG funds used for this project shall not exceed $41,928.
The CDBG funds shall provide for staff, supportive and contractual services,
supplies, printing, and copying and postage costs related to the Business
Training Initiative program.
All funding to be provided under this Agreement is contingent upon necessary
appropriations by Congress and from the U. S. Department of Housing and
Urban Development (HUD).
4. PROPOSED PAYMENTSCHEDULE AND PROCEDURES:
Requests for payment will be submitted to the City's Office of Grants Compliance
for initial review and approval for payment. Funds will be disbursed monthly, as
needed. Payment will be made to the Subgrantee within ten (10) days from date
of receipt, subject to the approval of the Grantee. Approval of each
reimbursement request will be subject to CDBG eligibility and timely receipt of
the monthly reports detailed in Paragraph 10. The Grantee reserves the right to
refuse payment to the Subgrantee in the event that the Subgrantee submits a
reimbursement request sixty (60) calendar days from the contract expiration
date.
5. SECTION 504:
The Subgrantee agrees to comply with any federal regulation issued pursuant to
compliance with the Section 504 of the Rehabilitation Act of 1973, as amended
which prohibits discrimination against the disabled in any federal assisted
program.
6. INDEMNIFICATION:
Subgrantee agrees and binds itself and its successors and assigns to indemnify,
keep and hold the City and its officers, employees, agents, volunteers and
representatives free and harmless from any liability on account of any injury or
damage of any type to any person or property growing out of or directly or
indirectly resulting from any act or omission of Subgrantee including: (a)
Subgrantee use of the streets or sidewalks of the City or other public property;
(b) the performance under this Agreement; (c) the exercise of any right or
privilege granted by or under this Agreement; or (d) the failure, refusal or neglect
of Subgrantee to perform any duty imposed upon or assumed by Subgrantee by
or under this Agreement. In the event that any suit or proceeding shall be
10.
brought against the City or any of its officers, employees, agents, volunteers or
representatives at law or in equity, either independently or jointly with Subgrantee
on account thereof, Subgrantee upon notice given to it by the City or any of its
officers, employees, agents, volunteers or representatives, will pay all costs of
defending the City or any of its officers, employees, agents, volunteers or
representatives in any such action or other proceeding. In the event of any
settlement or any final judgement being awarded against the City or any or its
officers, employees, agents, volunteers or representatives, either independently
or jointly with Subgrantee then Subgrantee will pay such settlement or judgement
in full or will comply with such decree, pay all costs and expenses of whatsoever
nature and hold the City or any of its officers, employees, agents, volunteers or
representatives harmless therefrom.
COMPLIANCE WITH FEDERAL REGULATIONS:
The Subgrantee agrees to abide by the HUD conditions for CDBG programs as
set forth in Attachment A and all other applicable federal regulations relating to
specific programs performed hereunder.
UNIFORM ADMINISTRATIVE REQUIREMENTS:
The Subgrantee shall comply with the requirements and standards of OMB
Circular No. A-87, "Principles for Determining Costs Applicable to Grants and
Contracts with State, Local and Federally recognized Indian Tribal
Governments", and with all applicable sections of 24 CFR Part 85, "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments".
PROGRAM INCOME:
"Program income" means gross income received by the Grantee or Subgrantee
directly generated from the use of CDBG funds. No program income is expected.
Program income from any and all sources shall be submitted to the City within
five (5) days of its receipt by the Subgrantee.
RECORDS AND REPORTS:
The Subgrantee shall maintain full and accurate records with respect to all
matters covered under this Agreement. All records pertaining to this Agreement
and the services performed pursuant to it, shall be retained for a period of four
(4) years after the expiration date of this Agreement or its amendments.
Appropriate City and/or HUD personnel shall have free access to those records
11.
12.
13.
14.
during the Agreement duration and the following four-year time period.
The Subgrantee shall submit cumulative monthly reports, beginning in August, to
the Grantee's Office of Grants Compliance (see Attachment B). The reports are
due no later than the 15th of the following month. Such reports shall consist of a
narrative of accomplishments to date, a financial report of revenues, expenses
and program income, and an accounting of program beneficiaries, including their
racial and ethnic characteristics.
CONFLICT OF INTEREST:
No employee, agent, consultant, officer or appointed official of the Subgrantee,
who is in a position to participate in a decision-making process or gain inside
information with regard to any CDBG activity, may obtain a personal or financial
interest in any contract, subcontract or agreement with respect thereto, or in the
proceeds thereunder, either for themselves, their family or business associates,
during their tenure or for one (1) year thereafter.
SUSPENSION AND TERMINATION'
Suspension or termination may occur if the Subgrantee materially fails to comply
with any term of this award, and the award may be terminated for convenience
by the Grantee or Subgrantee upon written notification to the awarding agency
(HUD), setting forth the reasons for such termination, the effective date, and in
the case of partial termination, the portion to be terminated.
REVERSION OF ASSETS:
Upon expiration of this agreement, or amendments thereto, the Subgrantee shall
transfer to the City any CDBG funds or program income on hand at the time of
expiration, or received after such expiration, and any accounts receivable
attributable to the use of CDBG funds.
ANNUAL AUDIT:
As an entity receiving less than $300,000 in federal funding from the Grantee, the
Subgrantee shall not be required by the Grantee to undergo an annual
independent audit of the CDBG expenditures under this Agreement.
Furthermore, no expenditures with respect to any such audit undertaken at the
Subgrantee's own initiative shall be chargeable to the funds under this
Agreement.
15. THIRD-PARTY CONTRACTS:
The Grantee shall not be obligated or liable hereunder to any party other than the
Subgrantee.
16. ANTI-LOBBYING:
To the best of the Subgrantee's knowledge and belief, no federal appropriated
funds have been paid or will be paid, by or on behalf of it, to any persons for
influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an office or employee of Congress, or an employee of a
Member of congress in connections with the awarding of any Federal contract,
the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement. If any funds other than Federal funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this agreement, the
Subgrantee will complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying, "in accordance with its instructions.
17. ENTIRE AGREEMENT:
This Agreement, including all of its Exhibits, represents the entire agreement
between the parties and this Agreement shall not be modified, amended, altered
or changed, except by written agreement executed by the parties.
18. GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the day and year hereinabove written:
ATTEST:
CITY OF ROANOKE:
By
By
Mary F. Parker, City Clerk Darlene L. Burcham, City Manager
SUBGRANTEE
By
Witness
By
Vickie L. Price, Administrator
APPROVED AS TO CDBG ELIGIBILITY
APPROVED AS TO FORM
Office of Grants Compliance
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROPRIATION AND FUNDS
REQUIRED FOR THIS CONTRACT
CERTIFIED
Assistant City Attorney
Director of Finance
Date
Account No.035-G01-0138-5263
$41,928
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11, 2000
File #165-178-236
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34919-070300 authorizing execution of a subgrant
agreement with the Northwest Neighborhood Environmental Organization for
administration of Community Development Block Grant funds for fiscal year 2000-01, for
development of the McCray Court Senior Living Project. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James Lesniak, Executive Director,. Northwest Neighborhood Environmental
Organization, 802 Loudon Avenue, N. W., Roanoke, Virginia 24017
James D. Grisso, Director of Finance
Barry L. Key, Director, Department of Management and Budget
Office of Grants Compliance
C:kMy Files~IULY3COR. WPD
IN THE-COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
No.,. 34919.070300.
A RESOLUTION authorizing the execution of a subgrant agreement with the
Northwest Neighborhood Environmental Organization for administration of Community
Development Block Grant (CDBG) funds for FY 2000-2001, for the development of McCray
Court Senior Living Project.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized on behalf of the
City to execute and attest, ~respectively, a
amendments thereto, if necessary, with the
subgrant agreement, and any necessary
Northwest Neighborhood Environmental
Organization for administration of Community Development Block Grant (CDBG) funds for
FY 2000-2001, for the development of the McCray Court Senior Living Project, within the
limits of funds as more particularly set forth in the City Manager's report and attachment,
dated July 3, 2000.
2. The form of said agreement, and any necessary amendments thereto, shall be
approved by the City Attorney.
ATTEST:
City Clerk.
H:'d~ESXR-CDBG-NN'EO-7.3 -00
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Authorize Execution of 2000/01 Community Development
Block Grant (CDBG) Subgrant Agreement with the
Northwest Neighborhood Environmental Organization
(NNEO)
Background:
The City of Roanoke receives entitlement grants each year under the Community
Development Block grant (CDBG) and HOME Investment Partnerships (HOME)
programs of the U.S. Department of Housing and Urban Development (HUD).
HUD approval of the City's FY 2000-01 Consolidated Plan is forthcoming. The letter of
approval is pending the routine Congressional release process. In the past, NNEO has
received HUD funding from the City to conduct housing and other community
development projects in the Gilmer neighborhood.
Considerations:
An agreement with NNEO is necessary in order to provide funding for NNEO to develop
the McCray Court Senior Living project. Funding is available in Account No. 035-G01-
0137-5297 in the amount of $300,000.
Recommended Action:
Authorize the City Manager to execute a CDBG Subgrant Agreement with the NNEO,
approved as to form by the City Attorney, similar in content to Attachment 1.
City Manager
Attachment: 1
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Vickie S. Tregubov, Grants Specialist
Report # 00-41
ATTACHMENT 1
AGREEMENT
This Agreement is made and entered into this __
the following parties:
day of July, 2000, by and between
The Grantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Subgrantee
Northwest Neighborhood
Environmental Organization, Inc.
802 Loudon Avenue, N.W.
Roanoke, Virginia 24016
WITNESSETH:
WHEREAS, by Resolution No. 34881-061900, Roanoke City Council approved the
2000-01 Community Development Block Grant (CDBG) program and, by Ordinance No.
34880-061900, appropriated funds therefor; and
WHEREAS, the Grantee has been authorized by its City Council pursuant to Resolution
No. 34798-050900, adopted May 9, 2000, to provide Three Hundred Thousand Dollars
and 00/100 ($300,000) towards the McCray Court Senior Living Program as part of its
Community Development Block Grant program.
WHEREAS, by Resolution No. -070300, Roanoke City Council approved the
execution of a subgrant agreement between the Grantee and the Subgrantee; and
NOW, THEREFORE, the parties hereto mutually agree as follows:
SCOPE OF SERVICES:
Activities- Funds under this Agreement shall be the Subgrantee for
architectural and engineering and construction costs associated with the
community service building component which will be attached to the 68-
unit senior rental complex.
Allowable Expenditures -Except as follows, funds under this Agreement
may be expended for any necessary, reasonable and allowable CDBG
cost, including, but not necessarily limited to, the "bricks and mortar" costs
of new construction of the community service building.
Agreement
Page 2
TIME OF PERFORMANCE:
This agreement shall be for the period of July 1,2000 through June 30, 2001.
BUDGET:
The total amount of CDBG funds to be provided by the Grantee under this
Agreement is $300,000. At the sole discretion of the Grantee, any funds
remaining unexpended as of the end date of this Agreement may be deobligated
from this Agreement and made available for other CDBG projects, as
appropriate. The award of funds for this project shall not be construed to commit
the Grantee to award other funding to this or any other project of the Subgrantee.
REQUESTS FOR DISBURSEMENTS OF FUNDS:
This is a reimbursement contract. Disbursement of funds under this Agreement
shall not be requested until the funds are needed for payment of eligible costs.
The amount of each disbursement request must be limited to the amount
needed.
Requests for disbursement of funds shall be submitted to the Grantee's Office of
Grants Compliance, 541 Luck Avenue, S.W., Suite 221, Roanoke Virginia, for
initial review and approval for payment. Requests for disbursement of funds
shall include copies of invoices and/or AIA document 702 and 703 with all
necessary approvals, acceptable to the Grantee, and any other documentation
deemed necessary by the Grantee. Upon approval of the request by the
Grantee's Office of Grants Compliance and the Grantee's Project Manager, if
any, the Grantee shall disburse funds to the Subgrantee.
All requests for disbursements with respect to costs incurred during the period of
this Agreement, must be received by the Grantee within 60 calendar days of the
ending date of this Agreement. The Grantee shall not be bound to honor
requests for disbursements received after this 60-day period has elapsed.
SECTION 504:
The Subgrantee agrees to comply with any federal regulation issued pursuant to
compliance with the Section 504 of the Rehabilitation Act of 1973, as amended
which prohibits discrimination against the disabled in any federal assisted
program.
INDEMNIFICATION:
Subgrantee agrees and binds itself and its successors and assigns to indemnify,
Agreement
Page 3
keep and hold the City and its officers, employees, agents, volunteers and
representatives free and harmless from any liability on account of any injury or
damage of any type to any person or property growing out of or directly or
indirectly resulting from any act or omission of Subgrantee including: (a)
Subgrantee use of the streets or sidewalks of the City or other public property;
(b) the performance under this Agreement; (c) the exercise of any right or
privilege granted by or under this Agreement; or (d) the failure, refusal or neglect
of Subgrantee to perform any duty imposed upon or assumed by Subgrantee by
or under this Agreement. In the event that any suit or proceeding shall be
brought against the City or any of its officers, employees, agents, volunteers or
representatives at law or in equity, either independently or jointly with Subgrantee
on account thereof, Subgrantee upon notice given to it by the City or any of its
officers, employees, agents, volunteers or representatives, will pay all costs of
defending the City or any of its officers, employees, agents, volunteers or
representatives in any such action or other proceeding. In the event of any
settlement or any final judgement being awarded against the City or any or its
officers, employees, agents, volunteers or representatives, either independently
or jointly with Subgrantee then Subgrantee will pay such settlement or judgement
in full or will comply with such decree, pay all costs and expenses of whatsoever
nature and hold the City or any of its officers, employees, agents, volunteers or
representatives harmless therefrom.
COMPLIANCE WITH FEDERAL REGULATIONS:
The Subgrantee agrees to abide by the HUD conditions for CDBG programs as
set forth in Attachment A and all other applicable federal regulations relating to
specific programs performed hereunder. Further, the Subgrantee agrees to
require compliance with applicable federal regulations of the contractor by
agreement.
FEDERAL LABOR SDTANDARDS PROVISIONS:
The Subgrantee and all contractors engaged under a contract in excess of two
thousands dollars ($2,000.00) for the construction, renovation, rehabilitation,
completion, or repair of any building or work financed in whole or in part with the
assistance provided under this Agreement shall comply with HUD requirements
pertaining to such contracts and the applicable requirements of the regulations of
the Department of Labor under 29 CFR Parts 3 and 5, and more fully detailed in
Attachment B to this Agreement. The Subgrantee shall cause or require to be
inserted in ful in any such contracts subject to such regulations, the provisions
meeting the requirements of 29 CFR Part 5.5.
10.
11.
12.
Agreement
Page 4
PROGRAM INCOME:
In accordance with 24 CFR 570.500 and 570.504, any income directly generated
through the investment of CDBG funds provided under this Agreement shall
constitute "program income" to the CDBG program and is subject to all CDBG
rules for such income.
Within 15 days of its realization, all program income generated by the
Subgrantee's use of CDBG funds provided under this Agreement shall be
remitted to the Grantee.
UNIFORM ADMINISTRATIVE REQUIREMENTS:
The Subgrantee shall comply with the requirements and standards of OMB
Circular No. A-110, "Uniform Administrative Requirements..."; OMB Circular
No. A-122, "Cost Principles for Non -Profit Organizations"; and OMB Circular A-
133, "Audits of Institutions of Higher Education and Other Nonprofit Institutions"
or the related provision specified in 24 CFR 92.505 or 570.502.
RECORDS AND REPORTS:
The Subgrantee agrees to submit such reports as may be requested by the
Grantee concerning the activities conducted under this Agreement. Further, the
following shall apply to financial and project records pertaining to this Agreement:
Records to be maintained - At a minimum, the Subgrantee shall maintain
financial and project documents and records to comply with the
requirements of 24 CFR 92.508, 570.506, and 570.507, as applicable.
bo
Period of record retention- The Subgrantee shall retain financial and
project documents and records pertaining to this Agreement for a period of
four (4) years in compliance with the requirements 24 CFR 570.502(b).
Access to records - The Grantee and other entities shall have access to
financial and project documents and records pertaining to this Agreement
in compliance with the applicable requirements of 24 CFR 84.53.
CONFLICT OF INTEREST:
No employee, agent, consultant, officer or appointed official of the Subgrantee,
who is in a position to participate in a decision-making process or gain inside
information with regard to any CDBG activity, may obtain a personal or financial
interest in any contract, subcontract or agreement with respect thereto, or in the
proceeds thereunder, either for themselves, their family, or business associates,
13.
14.
15.
16.
17.
18.
19.
Agreement
Page 5
during their tenure or for one (1) year thereafter.
SUSPENSION AND TERMINATION:
Suspension or termination may occur if the Subgrantee materially fails to comply
with any term of this award, and the award may be terminated for convenience
by the Grantee or Subgrantee upon written notification to the awarding agency
(HUD), setting forth the reasons for such termination, the effective date, and in
case of partial termination, the portion to be terminated.
REVERSION OF ASSETS:
Upon expiration of this Agreement, or amendments thereto, the Subgrantee shall
transfer to the Grantee any CDBG funds or program income on hand at the time
of expiration and any accounts receivable attributable to the use of CDBG funds.
THIRD-PARTY CONTRACTS:
The Grantee shall not be obligated or liable hereunder to any party other than the
Subgrantee.
INDEPENDENT CONTRACTOR:
Services performed under this Agreement shall be performed on an independent
contractor basis and under no circumstances shall this Agreement be construed
as establishing an employee/employer relationship. The Subgrantee shall be
completely responsible for its activities in performing services hereunder.
SUCCESSORS:
This Agreement shall be binding upon each parties, and their assigns,
purchasers, trustees, and successors.
AVAILABILITY OF FUNDS:
All funding to be provided under this Agreement is contingent upon necessary
appropriations by Congress. In the event that sufficient funds are not
appropriated, at the sole discretion of the Grantee, this Agreement may be
terminated in whole, or in part.
ANTI-LOBBYING:
To the best of the Subgrantee's knowledge and belief, no federal appropriated
funds have been paid or will be paid, by or on behalf of it, to any persons for
20.
21.
Agreement
Page 6
influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an office or employee of Congress, or an employee of a
Member of congress in connections with the awarding of any Federal contract,
the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement. If any funds other than Federal funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this agreement, the
Subgrantee will complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying, "in accordance with its instructions.
ENTIRE AGREEMENT:
This Agreement, including all of its Exhibits, represents the entire agreement
between the parties and this Agreement shall not be modified, amended, altered
or changed, except by written agreement executed by the parties.
GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
day and year hereinabove written:
ATTEST:
CITY OF ROANOKE:
By. By.
Mary F. Parker, City Clerk
Darlene L. Burcham, City Manager
ATTEST:
SUBGRANTEE:
By. By
James Lesniak, Executive Director
APPROVED AS TO CDBG ELIGIBILITY
Office of Grants Compliance
APPROVED AS TO EXECUTION
Assistant City Attorney
Agreement
Page 7
APPROVED AS TO FORM
Assistant City Attorney
APPROPRIATION AND FUNDS
REQUIRED FOR THIS CONTRACT
CERTIFIED
Director of Finance
Date
Account # 035-G01-0137-5297 -
$3OO,0OO
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 11,2000
File #5-54
Ms. Diane Dominguez
5226 South West Ludlum Street
Palm City, Florida 34990
Dear Ms. Dominguez:
I am enclosing copy of Resolution No. 34920-070300 accepting a donation from Ms. Diane
Dominguez of Palm City, Florida, of two Friesian homes, valued in excess of $5,000.00,
for use by the City's Mounted Patrol Unit of the Police Department. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, July 3, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for your generous
donation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Dadene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief, Department of Police
C:~MyFiI~IJLY3COR. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
,~o. 34920-070300.
A RESOLUTION accepting the donation of two Friesian horses for use by the City's
Mounted Patrol Unit of the Police Department, and expressing appreciation for such donation.
WHEREAS, Diane Dominguez of Palm City, Florida, has generously offered to donate two
Friesian horses, each a 3-year old gelding, which horses are said to be suitable for use by the City's
Mounted Patrol Unit of the Police Department; and
WHEREAS, it is the recommendation of the City Manager that City Council accept the
horses for use by the City's Mounted Patrol Unit of the Police Department in accordance with the
provisions of {}2-263, Code of the City of Roanoke (1979), as amended, which provides that gifts
valued in excess of $5,000 be accepted by resolution of City Council.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council hereby accepts the donation of two Friesian horses, each a 3-year old
gelding, for use by the City's Mounted Patrol Unit of the Police Department, in accordance with the
recommendation contained in the City Manager's report to City Council dated July 3, 2000.
2. This Council wishes to express its appreciation and that of the citizens of the City of
Roanoke to Ms. Dominguez for her generous offer to the City.
3. The City Clerk is directed to transmit a copy of this resolution to Diane Dominguez,
Palm City, Florida, expressing the City's appreciation of this donation.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Donation of Two Friesian Horses
Background:
The Roanoke City Police Department's Mounted Patrol Unit was formed in 1993. The
Mounted Patrol Unit has relied on numerous donations to maintain its operations. Most
of the Police Mounts have been donated by citizens of the Roanoke Valley to keep
operational costs at a minimum. Recently Officer C. F. Garrett visited a horse farm in Palm
City Florida which is owned by Diane Dominguez, who specializes in raising Friesian
horses. Ms. Dominguez offered the Roanoke City Police Mounted Patrol Unit a donation
of two (2) Friesian horses. These horses are valued at approximately $30,000 each. The
two horses that Ms. Dominguez is offering to the Mounted Patrol Unit are three year old
geldings, large in stature, docile, and believed suitable for police training. This would be
an excellent opportunity to place the Roanoke City Police Mounted Patrol Unit in the
forefront by using such a highly recognized horse breed in daily operations.
City Code Section 2-263 requires Council action to approve acceptance of gifts exceeding
$5,000 in value.
Recommended Action:
Council authorize acceptance of these two horses from Ms. Diane Dominguez of Palm
City, Florida.
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Assistant City Manager for Community Development
Chief A. L. Gaskins, Police
00-428
Department of Finance
City of Roanoke, Virginia
July 3, 2000
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
May Financial Report
This financial report covers the first eleven months of the 1999-00 fiscal year. The following narrative discusses
revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 5.53% or $8,588,000 compared to FY99. Revenues are at 92.7%
of the estimate for the year. Variances in specific categories of revenues are as follows:
General Property Taxes are up 2.53% or $1,642,000. Real estate taxes have increased $1,555,000 or 3.64%,
slightly below estimated growth of 3.8%. Personal property taxes recorded in this category have decreased
$500,000, due to the increase in the percentage of funding provided by the Commonwealth of Virginia from
27.5% to 47.5%. Personal property tax revenue funded by the Commonwealth is reflected in the Grants-in-Aid
revenue category. Total personal property revenue, including the state share, has increased almost $2,000,000
on an accrual basis, reflective of increased vehicle assessments and growth generated by new vehicle sales.
Public service tax revenue has increased 15.61% or $495,000, also reflecting strong growth in the personal
property portion of this category, which was due May 31. Penalties and interest on delinquent taxes have
increased 12.03% or $79,000, reflecting the results of improved collections during the current fiscal year.
Other Local Taxes increased 4.85% or $2,250,000. Utility consumer taxes have increased $537,000 or 5.72%,
most notably in telephone utility tax as a result of the increase in the volume of local telephone lines. Franchise
tax revenue has increased 20.19% or $195,000 as a result of approximately $200,000 in additional revenue
received from the telecommunications act right of way use fee, which became effective July 1, 1999. Prepared
food and beverage tax revenue increased $364,000 or 7.14% due, in part, to the addition of new restaurants in
the Valley View area. Transient room tax revenue has increased $177,000 or 13.45% as a result of the 1%
increase in the tax rate. Bank stock taxes have also increased $319,000 or 33.9%.
Permits, Fees and Licenses are up 15.73% or $105,000. Building, electrical and heating inspection fees
continue to reflect increases resulting from commercial development and construction in FY00.
Revenue from Use of Money and Property is up 30.09% or $231,000. In July of FY00, the State was billed
for the amount that actual expenditures exceeded projected operating and maintenance costs for the
Commonwealth Building for FY99. This resulted in a significant increase in rental income. Reimbursement
received for the rental of the Municipal North Building by Social Services rose due to an increase in the monthly
rental fee.
Grants-in-Aid Commonwealth increased $4,366,000 or 11.96%. As noted previously, the increased portion
of personal property tax revenue to be provided by the Commonwealth has resulted in a $2,453,000 or 82.82%
increase over FY99. Law enforcement funding through House Bill 599 increased $1,229,000. As part of the
1999 General Assembly, the Commonwealth agreed to adjust funding to reflect the original provision of the bill,
resulting in a significant increase in funding expected in FY00. Rental car tax has increased 11.91% or $87,000.
The addition of rental companies that include heavy truck rentals, previously unavailable within the City, has
produced an increase in this revenue source. Revenue received from the Commonwealth for the operation of
the Sheriff's Department and the Jail has increased by $302,000 or 6.26%, primarily to cover the increased
personal service costs associated with public safety employees in the Sheriff and Jail departments.
Honorable Mayor and Members
Roanoke City Council
July 3, 2000
Page 2
Grants-in-Aid Federal Government has increased $8,600 as result of a timing difference in the receipt of
FEMA revenue.
Miscellaneous Revenue decreased 11.27% or $44,000. This difference is due to a decrease in proceeds from
the sale of surplus property. The spring sale of surplus property, conducted in April of FY99, included an
unusually large volume of surplus items and thus significantly larger proceeds than that of the spring sale
conducted in May of FY00.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have increased 1.79% or $2,844,000 since FY99. Variances in
individual expenditure categories generally increased less than 4.0% when compared to prior year to date
expenditures and encumbrances. Larger variances are discussed as follows:
General Government expenditures have increased 5.45% or $526,000. The addition of the Citizens Service
Center in this expenditure category has resulted in an increase of $130,000 when compared to FY99. Office of
Billings and Collections expenditures rose $141,000 primarily duc to increased internal service and personal
service costs related to the development and implementation of the new utility billing system. Office of
Management and Budget expenditures have increased by $49,000 as a result of costs related to the City
Manager's staff reorganization, office relocation, and development of a new cost accounting system. The
Occupational Health Clinic, Electoral Board and Supply Management also reflect expenditure increases
compared to FY99.
Community Development expenditures increased 27.76% or $672,000. Economic Development expenditures
increased due to additional costs incurred for an 1-73 economic impact study. Savings in personal service costs
from vacant positions have been offset by increased temporary service and office relocation costs. Memberships
and Affiliations expenditures increased $453,000 or 35.5% as a result of the increased contributions paid to
Roanoke Valley Convention and Visitors Bureau and Roanoke Economic Development Partnership, as well as
the additions of contributions to Virginia Amateur Sports, Center in the Square and New River Valley
Commerce Park in the current fiscal year. Contributions to the Hotel Roanoke Conference Center Commission
have increased as a result of a timing difference in the quarterly payment.
Transfer to School Fund increased 4.52% or $1,735,000, as a result of the combined effect of the 2.66%
increase in budgeted transfer and the appropriation of $715,000 of the $1,015,000 in CMERP funds allocated
to the Schools.
Nondepartmental expenditures decreased $1,671,000, or 18.77%. Transfers to Capital Projects Fund has
decreased $1,194,000 or 28.03%. Funding for certain projects has been reallocated from Capital Projects to
Debt Service for the repayment of debt made in thc current period of the fiscal year. Increased revenue from
the Federal government to the Greater Roanoke Transit Company has resulted in the reduction of the local
subsidy provided by the City, and thus a decrease in the Transfer to Transportation Fund of approximately
$448,000.
I would be pleased to answer questions which City Council may have regarding the monthly financial
statements.
JDG/HRH
Attachments
Director of Finance
Balance July 1, 1999
Ordinance
Number Date
CMT 251 07/02/99
34402 07/19~99
34446 08/16/99
CMT 295 09/15/99
34497 10/04/99
CMT 299 10/05/99
CMT 309 11/23/99
CMT 312 11/28/99
C MT 699 12/13/99
CMT 715 01/20/00
CMT 717 01/28/00
34660 02/07/00
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
MAY 31, 2000
Department
Cultural Services Committee
Supply Management
Transfer to Grant Fund
Emergency Services
Memberships and Affiliations
City Council
Transfer to Grant Fund
City Council
City Manager
City Manager
Personnel
Transfer to Capital Projects Fund
34668 02/07/00 Snow Removal
CMT 330 02/09/00 City Council
CMT 332 03/17/00 City Council
34716 03/20/00
CMT 768 04/09/00
CMT 350 05/08/00
CMT 352 05/03/00
34808 05/15~00
34809 05/15/00
Economic Development
Memberships and Affiliations
General District Court
Parks and Grounds Maintenance
Various
Transfer to Capital Projects Fund
Balance May 31, 2000
Pu _mose
Sister Cities Program
Fee Proration Governmental Electric
Rate Negotiations
Local Match for Office on Youth
Installations of Amateur Radio
Antennas for Y2K Preparation
Virginia's First Regional Industrial
Facilities Authority
Reimbursement of Interviewee
Travel Expenses
Transfer to Grant Fund for Regional
Drug Prosecutor
Reimbursement of Interviewee
Travel Expenses
Reimbursement of Travel Expenses
Prior to Employment Date
Community Relations Task Force
Workshop and City Manager's
Rent Reimbursement
Diversity Awareness Training
Classes
Public Works Service Center
Environmental Settlement (DEQ)
Purchase of Chemicals
Christmas in April Sponsorship
Professional Services of Legislative
Liaison
Lease of Office Space
Middle School Learning Center Pilot
Digital Wiring for CAT5 Project
Extended Contract for Grass Mowing
Unused Salary Lapse
Public Works Service Center
Commitments
~20,244
(2,500)
(33,675)
(6,293)
(2,500)
(27,500)
(5,000)
(12,560)
(2,O00)
(2,000)
(7,054)
(7,700)
(125,000)
(42,450)
(2,000)
(10,712)
(16,924)
(7,200)
(17,005)
(15,000)
45,940
_(74,007)
$47,104
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
July I - May 31 July I - May 31
Revenue Source 1998-99 1999-00
General Property Taxes $64,917,208 $66,559,130
Other Local Taxes 46,397,822 48,647,746
Permits, Fees and Licenses 664,936 769,530
Fines and Forfeitures 886,987 899,338
Revenue from Use of Money and Property 768,054 999,150
Grants-in-Aid Commonwealth 36,516,561 40,882,379
Grants-in-Aid Federal Government 17,130 25,719
Charges for Services 2,998,072 3,004,028
Miscellaneous Revenue 389,003 345,164
Internal Services 1,721,498 1,733,018
Total $155,277,271 $163~865,202
Percentage
of Change
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
2.53 % $65,586,470 101.48%
4.85 % 53,562,405 90.82%
15.73 % 703,500 109.39%
1.39 % 957,807 93.90%
30.09 % 1,047,040 95.43%
11.96 % 49,024,714 83.39%
50.14 % 34,260 75.07%
0.20 % 3,330,300 90.20%
(11.27) % 317,500 108.71%
0.67 % 2,155,400 80.40%
5.53 %
$176,719,396
92.73%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
July I - May 31 July I - May 31 Percentage
1998-99 1999-00 of Change
$9,640,326 $10,166,036 5.45
4,060,529 4,199,709 3.43
38,160,642 39,615,668 3.81
20,978,247 20,653,106 (1.55)
22,265,452 22,465,418 0.90
4,041,186 4,103,172 1.53 %
2,419,274 3,090,951 27.76 %
10,378,143 10,430,404 0.50 %
38,359,777 40,094,742 4.52 %
8,907,193 7,235,717 (18.77) %
$159,210,969 ~ ~6~2_~,0~,~3 ~ ~ 1.79 %
Current Fiscal Year
Percent of
Unencumbered Revised Budget
aa~l~anc~e Ap__p[opHa~0ns Oblig~a_ted
% $1,328,739 $11,494,775 88.44%
% 416,014 4,615,723 90.99%
% 4,813,700 44,429,368 89.17%
% 2,449,603 23,102,709 89.40%
% 3,104,464 25,569,882 87.86%
414,997 4,518,169 90.81%
336,549 3,427,500 90.18%
1,679,447 12,109,851 86.13%
3,742,003 43,836,745 91.46%
1,617,324 8,853,041 81.73%
$19,902,840 $181,957,763 89.06%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July I - May 31 July I - May 31 Percentage
1998-99 1999-00 of Change
$6,934,717 $7,175,993 3.48 %
34,131,958 34,522,914 1.15 %
2,351,355 2,445,813 4.02 %
2,902,267 2,686,194 (7.44) %
38,359,777 40,094,742 4.52 %
9,260,631 9,275,532 0.16 %
$93,940,705 $96,201,188 2.41%
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$8,638,640 83.07%
39,280,160 87.89%
2,915,599 83.89%
3,216,301 83.52%
43,674,676 91.80%
11,856,037 NA
$109,581,413 87.79%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
July I - May 31 July 1 - May 31 Percentage
1998-99 .... 199~9:_00 _ of Change
$61,332,613 $64,591,035 5.31
2,994,558 3,213,516 7.31
3,027,820 3,318,316 9.59
Current Fiscal Year
Unencumbered
Balance
% $6,641,642
% 443,153
% 341,585
Percent of
Revised Budget
Appropriations Obligated
$71,232,677 90.68%
3,656,669 87.88%
3,659,901 90.67%
8,084,981 8,445,951
3,726,476 3,740,236
2,154,257 2,470,419
4,145,861 4,780,180
9,909,749 11,856,037
$95,376,315 $1_02,4~_690
4.46 % 1,479,460 9,925,411 85.09%
0.37 % 548,947 4,289,183 87.20%
14.68 % 401,726 2,872,145 86.01%
15.30 % 4,780,180 100.00%
19.64 % 11,856,037 NA
7.38 % $9,~8_56,513 :$!!2,_272,203 91.22%
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF MAY 31, 2000
General Government
Education
Flood Reduction
Economic Development
Community Development
Public Safety
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$14,385,534 $6,056,862 $8,328,672 $4,411,777 $3,916,895
2,500,000 2,250,000 250,000 250,000
14,151,707 7,991,695 6,160,011 56,960 6,103,051
19,633,926 13,725,795 5,908,131 911,811 4,996,320
2,307,600 1,022,528 1,285,072 533,560 751,512
5,886,602 5,307,290 579,312 9,417 569,895
4,380,625 2,977,365 1,403,260 1,071,059 332,201
24,934,244 21,212,313 3,721,931 2,033,903 1,688,028
1,836,159 508,477 1,327,682 380,385 947,297
4,204,160 2,394,050 1,81 O, 110 995,384 813,726
13,133,192 13,133,192 13,133,192
$107,353,749 $63,446,376 $43,907,373 $10,405,256
$33,502,117
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF MAY 31, 2000
Education
Capital Improvement Reserve
Total
Budget
$31,182,768
2,266,271
$33,449,039
Expenditures Unexpended Outstanding Unobligated
To Date Balance Encumbrances Balance
$23,590,527 $7,592,241 $6,778,660 $813,581
2,266,271 2,266,271
$23,590,527 $9,858,512 $6,778,660 $3,079,852
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 11 MONTHS ENDING MAY 31, 2000
Interest Revenue:
Interest on Bond Proceeds
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government:
FEMA - Garden City Hazardous Mitigation
FEMA - Regional Mitigation Project
Commonwealth:
Virginia Transportation Museum - ISTEA
Project Impact
Public Works Service Center
Virginia Western Community College-Signals
Second StreetNVells/Gainsboro Project
Roadway Safety Improvements
VDES - Regional Mitigation Project
Second Street Entrance - Coca Cola
Total Intergovernmental Revenue
Revenue from Third Parties:
First Union Penalty Payment
Roanoke Valley Detention Commission
^ & M Enterprises - Land Sale
Norfolk Southern - Hunter Viaduct
Transkrit Corporation Excavation Project
Mill Mountain Visitors Center - Private Donations
Serenity Funeral Home - Land Sale
118 Campbell Avenue - Land Sale
InSystems Incorporated - Land Sale
Contribution from the Estate of Lenore Wood
Total Revenue from Third Parties
Other Revenue:
Transfers from General Fund
Transfers from Debt Service Fund
Transfers from Grant Fund
General Obligation Bond Proceeds- Series 1999
Total Other Revenue
Total
FY 2000
$1,579,006
827,455
2,406,461
364,186
196,046
79,270
349,224
17,340
37,500
1,043,566
10,800
950,000
6,776
37,000
51,052
20,000
13,525
39,045
1,128,198
3,064,329
131,500
27,038,000
30,233,829
$34,812,054
FY 1999
$972,391
666,317
1,638,708
398,936
71,503
26,283
100,000
109,150
705,872
6,000
700,000
346,660
1,052,660
4,258,040
727,845
4,985,885
$8,383,125
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 1t MONTHS ENDING MAY 31, 2000
Operating Revenues
FY2000 FY 1999
Commercial Sales
Domestic Sales
Industrial Sales
Town of ¥inton
City of Salem
County of Roanoke
County of Botetourt
County of Bedford
Customer Services
Charges for Services
$3,074,346 $2,840,952
2,877,765 2,681,298
219,419 213,778
19,762 19,832
21,552 13,888
1,621,092 1,464,829
177,493 114,644
38,118 5,802
515,226 370,100
2,762,144 2,880,175
Total Operating Revenues
11,326,917 10,605,298
Operating Expenses
Personal Services
Operating Expenses
Depreciation
3,761,691 3,540,360
4,976,661 3,396,461
1,550,356 1,419,543
Total Operating Expenses
10,288,708 8,356,364
1,038,209 2,248,934
Operating Income
Nonoperating Revenues (Expenses)
Transfer from General Fund
Interest on Investments
Rent
Miscellaneous Revenue
Sale of Land
Source Water Assessment Grant
Loss on Disposal of Fixed Assets
Interest and Fiscal Charges
25,000 -
342,609 359,323
65,589 49,117
21,203 26,030
- 325,000
40,000 -
- (569)
(1,117,399) (1,220,634)
Net Nonoperating Expenses
(622,998) (461,733)
Net Income $415,211 $1,787,201
Effective July 1, 1999, the Utility Line Services Fund was combined with the Water Fund.
Prior year balances have been restated to enhance comparability.
6
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 2000
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and fiscal charges
Miscellaneous Revenue
Loss on Disposal of Fixed Assets
Total Nonoperating Revenues
Net Income
FY 2000
$6,705,921
755,620
126,541
767,578
130,674
224,313
79,531
8,790,178
1,687,390
4,665,113
1,058,587
7,411,090
1,379,088
377,700
10,296
(3,121)
384,875
$1,763,963
FY 1999
$6,733,206
708,727
119,980
501,957
95,791
134,730
94,988
8,389,379
1,636,399
4,711,303
891,721
7,239,423
1,149,956
549,558
(197)
17,130
(4,382)
562,109
$1,712,065
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 2000
Operating Revenues
Rentals
Event Expenses
Admissions Tax
Parking Fees
Commissions
Display Advertising
Novelty Fees
Charge Card Fees
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Transfer from General Fund
Interest on Investments
Miscellaneous
Loss on Disposal of Fixed Assets
Total Nonoperating Revenues
Net Loss
FY2000
$474,856
184,091
180,153
232,356
789,845
57,172
53,384
23,879
21,301
2,017,037
1,261,166
1,419,740
369,781
3,050,687
(1,033,650)
958,403
56,237
3,973
1,018,613
($15,037)
FY1999
$538,764
171,378
174,802
207,504
253,923
1,200
51,911
28,624
18,609
1,446,715
1,045,760
1,135,713
369,808
2,551,281
(1,104,566)
858,771
65,559
1,703
(25,372)
900,661
($203,905)
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 2000
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Transfer from General Fund
Operating Subsidy for GRTC
Capital Subsidy for GRTC
Miscellaneous
Net Nonoperating Expenses
Net Income (Loss)
FY 2000
$300,164
368,555
177,947
388,257
322,094
64,056
1,621,073
656,266
497,124
1,153,390
467,683
15,071
(497,709)
766,358
(537,089)
6,531
(246,838)
$220,845
FY 1999
$280,433
374,892
163,752
385,458
284,001
59,154
1,547,690
692,375
495,767
1,188,142
359,548
15,015
(520,357)
1,214,506
(1,028,260)
(200,000)
5,753
(513,343)
($153,795)
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 2000
FY 2000
COMMISSION (1)
CONFERENCE
CENTER (2)
TOTAL
FY 1999
Operating Revenues
Conference Center
Total Operating Revenues
$ $ 2,674,017 $
2,674,017
2,674,017 $
2,674,017
2,711,350
2,711,350
Operating Expenses
Commission
Conference Center
Total Operating Expenses
545,105 545,105
2,198,845 2,198,845
545,105 2,198,845 2,743,950
(545,105) 475,172 (69,933)
277,906
2,339,164
2,617,070
94,280
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Interest on Investments
Rent, Taxes, Insurance, and Other
175,000
175,000
50,873
175,000
175,000
50,873
(119,644) (119,644)
(119,644) 281,229
355,528 211,296
133,701 584,835
$221,827 ($373,539)
131,250
131,250
41,446
(105,017)
Net Nonoperating Revenues (Expenses)
400,873
198,929
293,209
480,468
($187,259)
Net Income (Loss) Before Depreciation
(144,232)
Depreciation Expense/Replacement Reserve
451,134
Net Income (Loss)
($S9S,366)
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 2000
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
TOTALS
city
Information Materials Management Fleet Risk
Systems Control Services Management Management FY 2000 FY 1999
$3,342,610 $190,014 $116,765 $2,931.392 $6,380,536 $12,961,317 $12,324,901
3,342,610 190,014 116,765 2,931,392 6,380,536 12,961,317 12,324,901
1,636,067 98,084 25,079 1,089,267 173.549 3,022.046 2,971.326
810,286 17,195 82.992 826,238 6,878,599 8,615,310 8,375.477
487,668 1,683 18,439 1,632,976 2,140,766 2,030,836
2,934,021 116,962 126,510 3,648,481 7,052,148 13,778,122 13,377,639
408,589 73,062 (9,745) (617,089) (671,612) (816,805) (1,052,738)
(1,920) 11,523 80,639 515,817 802,950 682,950
497,230 283,208 1.591,367 1,804,613
(59,438)
Interest Revenue 196,891
Transfer From Other Funds 810,929
Loss on Disposal of Fixed Assets -
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
1,007,820 (1,920) 11,623 577,869 799,025 2,394,317 2,428,126
$1,416,409 $71,132 $1,778 ($39,220) $127,413 $1,577,512 $1,375,387
Effective July 1, 1999, the Utility Line Services Fund has been combined with the Water Fund instead of being included on this
statement as an Internal Service Fund. Prior year balances have been restated to enhance comparability.
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED MAY 31, 2000
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED MAY 31,2000.
FUND
BALANCE AT
BALANC~ AT-- - ' BALANCE AT
APR 30, 2000 RECEIPTS DISBURSEMENTS MAY 31, 2000 MAY 31, 1999
GENERAL $2,634,902.44 $26,226,418.73 $13,722,478.99
WATER 6,545,336.33 1,290,382.37 132,104.86
SEWAGE 6,193,688.93 2,658,895.93 1,654,009.75
CIVIC CENTER 1,242,557.91 201,827.58 305,919.92
TRANSPORTATION 484,453.23 143,265.22 55,807.08
CAPITAL PROJECTS 48,053,767.16 322,008.96 2,128,183.74
CONFERENCE CENTER 1,052,283.54 45,311.88 56,615.25
JUVENILE DETENTION 5,582,130.48 31,553.94 925,734.79
DEBT SERVICE 12,093,773.46 55,084.85 60.95
CITY INFORMATION SYSTEMS 4,261,492.53 210,483.72 167,388.34
MATERIALS CONTROL (2,034.07) 116,975.52 112,729.53
MANAGEMENT SERVICES 240,222.96 17,005.85 5,420.95
FLEET MANAGEMENT 1,709,669.71 44,195.02 392,306.08
$15,138,842.18 $11,936,091.60
7,703,613.84 8,728,265.34 ~
7,198,575.11 9,791,890.28
1,138,465.57 1,200,879.72
571,911.37 114,130.81
46,247,592.38 32,689,208.72
1,040,980.17 938,918.79
4,687,949.63 2,887,450.00
12,148,797.36 11,118,633.79 =
4,304,587.91 5,251,357.66:
2,211.92 (65,677.12)i
251,807.86 206,489.881
1,361,558.65 1,781,784.06!
(10,585,632.88) (9,539,252.69)[
11,117,542.46 10,417,201.84
0.00 4,447,661.64
(372,422.38) (436,982.85)1
6,996,152.30 11,835,407.66 ~
2,072,545.70 (5,325,999.13)~
64,057.41 141,173.91!
452,768.40 591,2_7_1.13.
$98 799,905.04
PAYROLL (10,504,235.89) 13,820,004.82 13,901,401.81
RISK MANAGEMENT 10,847,867.69 752,992.24 483,317.47
HIGHER EDUCATION AUTH 0.00 0.00 0.00
PENSION 323,323.29 402,537.47 1,098,283.14
SCHOOL FUND 6,201,066.31 6,274,043.43 5,478,957.44
SCHOOL CAPITAL PROJECTS 2,989,154.93 258,255.25 1,174,864.48
FDETC (8,346.65) 186,895.53 114,491.47
GRANT 630,125.18 157,270.05 334,626.83
TOTAL
$100,571,199.47 $53,215,408.36 $42,244,702.87 $111,541,90_4.96
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED MAY 31,2000.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
COMMERCIAL PAPER
FEDERAL AGENCY BONDS
LOCAL GOVERNMENT INVESTMENT POOL
REPURCHASE AGREEMENTS
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$1,708,204.53
205,710.55
8,761,000.00
10,138,846.35
3,979,055.56
9,984,300.00
20,319,361.95
17,000,000.00
5,648,368.74
33,797,057.28
$111,541,904.96
DATE: JUNE 12, 2000
DAVID C. ANDERSON, TREASURER
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 11 MONTHS ENDING MAY 31, 2000
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
Total Revenue
FY 2000
$4,443,215
7,139,860
51,869,106
52,983
$63,505,164
FY 1999
$4,956,956
6,998,861
6,514,283
22,801
$18,492,901
ExDenses
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
City Supplement to Age 65
Total Expenses
Net Income
$10,532,934
704,585
133,880
221,679
188,574
11,781,652
$51,723,512
$8,904,314
754,065
173,511
239,141
50,244
10,121,275
$8,371,626
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
MAY 31, 2000
Assets
Cash
Investments:
(market value:
Due from Other Funds
Other Assets
Total Assets
FY 2000 $344,893,291
FY 1999 $333,376,304)
FY 2000
($387,205)
293,682,367
19,557
18,000
$293,332,719
FY 1999
($450,561)
236,590,848
11,130
18,000
$236,169,417
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$995,356
57
995,413
240,613,794
51,723,512
292,337,306
$293,332,719
$905,536
2,220
907,756
226,890,035
8,371,626
235,261,661
$236,169,417
14
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11, 2000
File #192
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34921-070300 accepting the proposal of Bottling
Group LLC, d/b/a The Pepsi Bottling Group (Pepsi) for exclusive poudng rights for non-
alcoholic beverages at the Roanoke Civic Center Facilities for a five year pedod with the
option to renew for an additional five years upon mutual agreement by the parties; and
authorizing the proper City officials to execute the requisite contract for same. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Director of On-Premise, The Pepsi Bottling Group, 226 Lee Highway, S. W.,
Roanoke, Virginia 24019
The Pepsi Bottling Group, 1 Pepsi Way, Somers, New York 10589
C:'~VlyFile~xJULY3COR. WPD
Darlene L. Burcham
July 11, 2000
Page 2
pc:
Mr. Gordan L. Cox, Division Sales Manager, Coca-Cola Bottling Company
Consolidated, 235 Shenandoah Avenue, N. W., Roanoke, Virginia 24016
Mark E. Feldmann, Chair, Roanoke Civic Center Commission, 2932 Lockridge
Road, S. W., Roanoke, Virginia 24014
Kit B. Kiser, Assistant City Manager for Operations
James M. Evans, Director, Department of Civic Facilities
James D. Grisso, Director of Finance
C: ~.lyFiles'~3JLY 3 COR. WP D
IN THE couNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
bio. 34921-Q70300.
A RESOLUTION accepting the proposal of Bottling Group LLC, d/b/a The Pepsi Bottling
Group (Pepsi) for the exclusive pouring rights for non-alcoholic beverages at the Roanoke Civic
Center Facilities for a five year period with the option to renew for an additional five years upon
mutual agreement by the parties; authorizing the proper City officials to execute the requisite
contract for the same; and rejecting other proposals made to the City.
WHEREFORE, the Roanoke Civic Center Commission has recommended that City Council
take the above action. '
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council concurs in the recommendation of the Roanoke Civic Center Commission
as set forth in a report to Council dated July 3, 2000.
2. The proposal of Bottling Group LLC, d/b/a The Pepsi Bottling Group (Pepsi) for the
exclusive pouting rights for non-alcoholic beverages at the Roanoke Civic Center Facilities, all as
more fully set forth in a report to Council dated July 3, 2000, be and is hereby ACCEPTED.
3. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, upon form approved by the City Attorney, a contract with Bottling
Group LLC, d/b/a The Pepsi Bottling Group (Pepsi) for the exclusive pouring rights for non-
alcoholic beverages at the Roanoke Civic Center Facilities for a five year period with the option to
renew for an additional five years upon mutual agreement of the parties, all as more fully set forth
in a report to this Council dated July 3, 2000, with the terms of. the contract to be substantially
similar to the contract attached to that report.
4. All other proposals made to the City for exclusive pouring rights for non-alcoholic
beverages at the Roanoke Cfvic Center Facilities are hereby rejected and the City Clerk is directed
to notify each such offeror and to express to each the City's appreciation for such proposal.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
July 3, 2000
'00 JUN 27 P3:59
Honorable Ralph K. Smith, Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Exclusive Pouring Rights at the Roanoke Civic Center
Attached is a report considered by the Roanoke Civic Center Commission on June 19,
2000 (see Attachment 1). The Commission felt that due to the time lapse and delayed
start date of the agreement with Bottling Group, LLC, d/b/a the Pepsi Bottling Group,
the Commission needed to re-approve the exclusive pouring rights contract for the
Roanoke Civic Center. Now Roanoke City Council is requested to take appropriate
action to accept the Pepsi proposal and authorize the contract.
The Roanoke Civic Center Commission voted unanimously to recommend that
Roanoke City Council take the following action:
Accept the proposal from Bottling Group, LLC, d/b/a The Pepsi Bottling
Group (Pepsi) for a five year contract for the exclusive pouring rights at
the Roanoke Civic Center Facilities with the option to renew for an
additional five years upon mutual agreement of the parties.
Award Pepsi a contract for the exclusive pouring rights at the Roanoke
Civic Center Facilities as mentioned above and substantially similar to the
contract attached to the report to Civic Center Commission dated June 19,
2000 (see Attachment 2), the form of the contract to be approved by the
City Attorney, and authorize the City Manager and City Clerk to execute
and attest, respectively, the said contract and any necessary documents
thereto.
3. Reject the other proposal.
Mark E. Feldmann, Chairman
Civic Center Commission
CC:
City Clerk
City Attorney
Director of Finance
Director of Civic Facilities
Attachments: 2 #00-353
Roanoke Civic Center Commission
Regular Commission Meeting Report
Attachment I
June 19,2000
Mark E. Feldmann, Chairman, and Members of the Civic Center Commission
Roanoke, Virginia
Dear Chairman and Commission Members:
Subject: Exclusive Pouring Rights at the Roanoke Civic Center
Background:
At the July 19, 1999 meeting of the Civic Center Commission, the Commission
reviewed proposals for non-alcoholic beverage pouring rights. The Commission
unanimously passed a resolution to recommend to City Council the award of a
contract, in a form approved by the City Attorney, with Bottling Group, LLC d/b/a The
Pepsi Bottling Group to grant exclusive pouring rights for non-alcoholic beverages at
the Roanoke Civic Center Facilities for a period of five (5) years with the option to
renew for an additional five (5) years upon mutual agreement of the parties.
Negotiations on issues surrounding advertising exclusivity have ~een lengthy, but
have finally been resolved. All contractual terms have been agreed to, and the final
document has been signed by Bottling Group, LLC, d/b/a The Pepsi Bottling Group.
A copy of this agreement is attached (see attachment 1). Because of the lengthy
negotiations the contract starting date has been revised to July 1, 2000. All financial
considerations remain the same, and are consistent with the proposal offered by
Pepsi Bottling Group in the bid process, and approved by the Civic Center
Commission at the July 19, 1999 meeting. Because of the length of time involved in
finalizing the agreement, it is appropriate to bring this before the Commission for a
final recommendation to City Council.
Recommended Action:
Civic Center Commission recommend to Roanoke City Council that Council accept
the proposal and authorize the award of the attached contract to the Bottling Group,
LLC, d/b/a The Pepsi Bottling Group to grant Pepsi exclusive pouring rights for non-
alcoholic beverages at the Roanoke Civic Center Facilities for a pedod of five (5)
years with the option to extend for an additional five (5) years upon mutual
agreement of the parties, with the effective beginning date of July 1, 2000, and
authorize the City Manager to enter into a contractual agreement for the same, with
the form to be approved by the City Attorney. The other proposal should be rejected
by the City.
Respectfu Ily~~..__._...~
~'~EDif,ector of ~av~cSFacilities
Attachments: 1
Attachment 2
CONTRACT FOR POURING RIGHTS AND ADVERTISING
This Contract for Pouring Rights and Advertising (Contract) is dated July 1, 2000, by and
between the City of Roanoke, Virginia, a municipal corporation organized and existing under the
laws of the Commonwealth of Virginia (City) and Bottling Group, LLC, d/b/a The Pepsi Bottling
Group (Pepsi).
WITNESSETH:
WHEREAS, the City requested proposals from qualified Offerors to provide a soft drink
products program at the Roanoke City Civic Center and Victory Stadium facilities pursuant to the
terms, conditions, and specifications of a Request for Proposal dated April 18, 1999; and
WHEREAS, it has been determined that it is in the best interest of the City to accept the
negotiated proposal with Pepsi.
NOW, THEREFORE, in consideration of the mutual promises and covenants as contained
herein, the parties hereto agree as follows:
Section 1: CONTRACT DOCUMENTS.
The parties agree that this Contract consists of this Contract and the following contract documents,
all of which are and constitute a part of this Contract as if attached hereto or set out in full herein,
viz:
A. The Request for Proposal (RFP), dated April 18, 1999, consisting of 20 pages,
including the specific terms and conditions of Section V of the RFP;
B. Addendum No. 1, dated April 29, 1999;
C. Pepsi's Response to the RFP; and
D. The attachments to the RFP.
The Contract documents shall be construed consistently wherever possible. However, if there is any
inconsistency or conflict between this Contract and the Contract Documents listed as A through D
above, the order of precedence for the controlling document shall be as follows: (1) this Contract
dated July 1, 2000; (2) the specific terms and conditions of Section V of the RFP; (3) the RFP,
including Addendum No. 1; (4) Pepsi's Response to the RFP; and (5) the attachments to the RFP.
Section 2: TERM OF CONTRACT.
The term of this Contract shall be for a period of 5 years, from July 1, 2000, through June 30, 2005,
at which time this contract shall expire, unless otherwise terminated as provided for in this Contract
or by law. This Contract may be extended for up to 5 additional years upon mutual agreement of the
parties. Written notice of any request for an extension shall be given by the requesting party to the
other party at least 120 days before expiration of this Contract.
Section 3: PRODUCTS TO BE SUPPLIED BY PEPSI.
Pepsi will supply to the City the carbonated/noncarbonated products selected by the
City from those listed on Exhibit 1, which is attached hereto and made a party hereof
(hereafter referred to as Pepsi Products), for all events at which the City (either
through the City's own employees or the City's designated concessionaire) operates
concessions at the Roanoke Civic Center Facilities located at 710 Williamson Road,
NE, Roanoke, Virginia, (hereafter - Facilities). Provided, however, Pepsi agrees that
the following exceptions apply to the provision of Pepsi Products:
Any events at which the licensee and/or tenant is allowed to provide their
own beverages.
The Roanoke Valley Fair, which generally takes place in the Spring of each
year, may provide and sell their own beverages, but only in the parking lot
areas of the Facilities.
Bo
o
A&W Root Beer and food products may be sold from an A&W concession
stand, if one should be operated at the Facilities.
Pepsi understands and agrees that certain beverages, other than Pepsi
Products, may be germane to certain events at the Facilities and that a City
contract with a licensee and/or tenant using the Facilities may permit the
licensee and/or tenant to dispense beverages other than Pepsi Products in
quantities smaller than normally offered for sale.
Beverages of any type served by any contracted caterers, and non-alcoholic
beer, hot beverages, homemade powder and fruit drinks, milk and dairy
products are not included as part of this Contract and the City may provide
for those items as it deems appropriate. Furthermore, for any catered events
by the City's own employees, the carbonated/noncarbonated beverage
products the City will serve will be Pepsi Products unless other than Pepsi
Products are requested by the licensee and/or tenant, in which case such other
products may be served at such events.
o
Alcoholic beverages of any type are not included as part of this Contract and
the City may provide for those products as it deems appropriate.
The cost of the Pepsi Products to be supplied to the City are set forth in Exhibit 2
which is attached hereto and made a part hereof. The prices listed in Exhibit 2 will
not be increased during the term of this Contract unless Pepsi gives the City 60 days
written notice of such an increase. Provided, however, that if Pepsi increases the
H:\CC\pouring2 2
price of any Pepsi Products, the City may terminate this Contract within 120 days
after the City receives written notice from Pepsi of any such price increase.
Co
Pepsi acknowledges and agrees that the City, through the Director of Civic Facilities
(who also may be referred to as the Civic Center Manager) or his designee, has the
sole discretion to determine the selection or mix of Pepsi Products as listed in Exhibit
1 to be sold at the Facilities and that the City is under no obligation to sell or offer
for sale any particular Pepsi Products or any specific amount of any Pepsi Products.
Do
Pepsi Products listed in Exhibit 1 may be amended from time to time by written
mutual agreement of Pepsi and the City (through the Director of Civic Facilities) by
adding or deleting Pepsi Products as long as there is no substantial change in the
overall listing of Pepsi Products.
Section 4: EQUIPMENT TO BE PROVIDED BY PEPSI.
On or before July 1, 2000, Pepsi will provide to the City free of charge all necessary
equipment, to include fountain dispensing equipment and vending machines,
(Equipment) that may be necessary to properly service the Facilities during the term
of this Contract. New Equipment shall be provided annually as may be needed or
more frequently as may be needed or as may be agreed upon by Pepsi and the City
(through the Director of Civic Facilities) in support of the Facilities' points of sale
and upgraded food service program. All Equipment shall be UL approved and meet
all applicable federal, state, and local health, safety, or other laws, codes, and/or
regulations. All such Equipment shall remain the property of Pepsi or its affiliates
and shall be removed by Pepsi, at no cost to City, when the Contract ends or is
terminated. If Pepsi fails to remove such Equipment within 15 days of any request
by the City or the end of the Contract, the City may, without incurring any liability
of any type to Pepsi, remove all such Equipment and Pepsi agrees to pay the City for
all such reasonable removal costs and expenses and/or storage charges.
Pepsi agrees that the Equipment Pepsi provides will conform to and meet all the
requirements of the RFP, including, but not limited to the requirements of Section 2.4
of the RFP.
Pepsi shall be responsible at its sole cost for the maintenance and repair of all
Equipment it provides for use at the Facilities. Pepsi agrees to ensure that any
Equipment is not out of service more than 24 hours from the time of notification of
a malfunction by any City employee to Pepsi. Upon request of the City, Pepsi shall
replace any Equipment that is continually out of service or malfunctioning.
Notification of such malfunctions may be given to Pepsi either orally or in writing
to Pepsi's local office or any Pepsi employee. An occasional failure to respond to
oral notification shall not constitute a breach hereunder.
H:\CC\pouring2 3
Do
The City shall furnish, at no cost to Pepsi, the necessary electricity for the operation
of the Equipment. However, the City shall not be required to relocate any electrical
outlets in order to provide electrical power to any Equipment at any desired locations.
Pepsi shall request in writing, no later than 45 days after the date of this Contract, any
desired installation of additional electrical outlets or movement of existing electrical
outlets. However, the City will make any final determination on whether to add or
move any such electrical outlets. Pepsi shall make recommendations for the purpose
of determining electrical outlet locations within new or significantly renovated
concession stands. However, any final decision regarding the location of electrical
outlets, the addition, or moving of any such outlets for permanent equipment or
portable equipment that is easily moved to accommodate specific traffic flows or
events will be at the sole discretion of the City (through the Director of Civic
Facilities). Furthermore, the City shall not be responsible for any losses which may
result from the interruption or failure of any such electrical service or other utility
services to Pepsi.
The City will furnish storage space, at no charge to Pepsi, as may be necessary for
products and supplies as delivered by Pepsi. The City will provide temporary storage
of portable equipment supplied by Pepsi between events without charge to Pepsi.
Fo
Pepsi's personnel shall, at all times, be dressed in service uniforms and shall observe
all City rules and regulations in effect. Pepsi shall be responsible for furnishing its
service personnel the proper company uniforms at Pepsi's sole cost.
Section 5: TAXES.
Pepsi agrees to pay all applicable taxes which may be assessed against Pepsi by reason of its
performance under this Contract based on the value of the vending machines or the products or any
other property of Pepsi situated at the Facilities at any time or that Pepsi may otherwise properly owe
under applicable laws, ordinances, or regulations.
Section 6: POURING RIGHTS.
The City hereby agrees that it will use its best efforts to ensure that Pepsi, subject to the terms and
conditions of this Contract, will be the sole provider at the Facilities of carbonated/non-carbonated
soft drinks, bottled water, tea, juice, and isotonic products, for all concession stands and vending
machines, but subject to any applicable federal, state, or local laws or regulations. However, such
rights and efforts shall apply only with respect to such space or items for which the City retains
control of space utilization decisions and shall be subject to any existing conflicting contract rights
the City might have with other entities as of the signing of this Contract.
H:\CC\poufing2 4
Section 7: ADVERTISING RIGHTS.
The City hereby provides to Pepsi the advertising package and/or benefits at the
Facilities as set forth in Exhibit 3, attached hereto and made a part hereof, during the
term of this Contract.
Pepsi agrees to pay to the City the amounts set forth in Exhibits 3 and 4 for such
advertising rights.
Co
City agrees that Pepsi shall be entitled, during the term of this Contract, to use the
Civic Center logo and the term "Official Beverage Supplier" for the Facilities or such
other terms as may be agreed to by the Director of Civic Facilities.
Pepsi agrees that during the term of this Contract the City may use the Pepsi
trademark or logo as may be agreed to by the designated Pepsi representative for this
Contract.
E. As to advertising matters, Pepsi agrees as follows:
Pepsi agrees and acknowledges that the rights granted by this Contract are the
only advertising rights of Pepsi in and to the designated advertising space or
location and that the Director of Civic Facilities has the right to approve any
location for such advertising, which approval will not be unreasonably
withheld.
In the event of special activities or performances at the Facilities where
licensee or tenant or a promoter has special requests regarding in-house
signage, the City reserves the right, and Pepsi agrees to City's right, to tum
off lighting or cover specified signage within the coliseum seating area as a
primary obligation to licensee, tenant or promoter.
Pepsi and City agree that they will provide, respectively, the items and
equipment for the advertisement rights as set forth in Exhibit 3 or as
otherwise may be mutually agreed to by Pepsi and the City (through the
Director of Civic Facilities).
All advertising material and exhibit material, advertisements and manner of
presentation shall be subject to approval by the Director of Civic Facilities
or his designee, which approval will not be unreasonably withheld, and will
not be installed until such approval is granted. During the term of this
Contract, all public address announcements, including but not limited to play-
by-play, public notice, and advertisements shall remain under the complete
control of the City.
H:\CC~poufing2 5
o
Pepsi agrees it will be responsible for the content of all its advertising and
that it is in accordance with applicable laws. Furthermore, Pepsi will hold
City harmless and indemnify the City for any claims, suits, damages, or costs
arising out of such advertisements or materials, prepared or requested by
Pepsi, including the removal or refusal to allow any such advertising or for
allowing such advertisement or material to continue to be displayed or for any
alleged copyright violations.
Section 8. BENEFITS TO THE CITY.
Pepsi agrees to provide to the City, in addition to the other provisions in this Contract, the payments
and other benefits listed in Exhibit 4, which is attached hereto and made a part hereof. Those
benefits will be provided during the time periods set forth in Exhibit 4 or as may otherwise be
mutually agreed to by Pepsi and the City (through the Director of Civic Facilities).
Section 9. REPORTS, RECORDS AND AUDIT.
Pepsi agrees to maintain all books, records and other documents relating to this Contract for a period
of five (5) years after the end of each fiscal year included in this Contract. The City, its authorized
employees, agents, representatives, and/or state auditors shall have full access to and the right to
examine and/or audit any of said materials during said period, upon prior written notice to Pepsi.
Section 10. HOLD HARMLESS AND INDEMNITY.
Pepsi shall indemnify and hold harmless the City, the Civic Center Commission, their respective
officers, agents, and employees against any and all liability, losses, damages, claims, causes of
action, suits of any nature, costs, and expenses, including reasonable attorney's fees, resulting from
or arising out of Pepsi's or its employees, agents, or subcontractors actions, activities, or omissions,
negligent or otherwise, on or near City's property or arising in any way out of or resulting from any
of the work to be provided under this Contract, and this includes, without limitation, any fines or
penalties, violations of federal, state, or local laws or regulations, personal injury, wrongful death,
or property damage claims or suits. Pepsi agrees to and shall protect, indemnify, and hold harmless
all the parties referred to above from any and all demands for fees, claims, suits, actions, causes of
action, settlement or judgements based on the alleged or actual infringement or violation of any
trademark, patent, invention, article, arrangement, or other apparatus that may be used in the
performance of this Contract.
Section 11. INDEPENDENT CONTRACTOR.
The relationship between Pepsi and the City is a contractual relationship. It is not intended in any
way to create a legal agency or employment relationship. Pepsi shall, at all times, maintain its status
as an independent contractor and both parties acknowledge that neither is an agent, partner or
employee of the other for any purpose. Pepsi shall be responsible for causing all required insurance,
H:\CC\poufing2 6
workers' compensation and unemployment insurance to be provided for all of its employees and
subcontractors. Pepsi will be responsible for all actions of any of its subcontractors, if any.
Section 12. DEFAULT.
If Pepsi refuses or fails to perform any of the terms of this Contract (a default), the City may, by
written notice to Pepsi, terminate this Contract (or the separable part of this Contract). In addition
to any right to terminate, the City may enforce any remedy available at law or in equity in connection
with such default, and Pepsi shall be liable for any damages to the City resulting from Pepsi's default.
Section 13. NONDISCRIMINATION CLAUSE,
Every contract of over $10,000 to which the City is a party shall contain the provisions in
subparagraphs (a) and (b) herein.
A. During the performance of this Contract, Pepsi agrees as follows:
Pepsi will not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, sex, or national
origin, except where religion, sex, or national origin is a bona fide
occupational qualification reasonably necessary to the normal operation of
Pepsi. Pepsi agrees to post in conspicuous places, available to employees
and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
Pepsi, in all solicitations or advertisement for employees placed by or on
behalf of Pepsi, will state that Pepsi is an equal employment opportunity
employer.
Notices, advertisements and solicitations placed in accordance with federal
law, rule or regulation shall be deemed sufficient for the purpose of meeting
the requirements of this section.
Pepsi will include the provisions of the foregoing paragraphs A 1, 2, and 3 in every
subcontract or purchase order over $10,000, relating to the Facilities so that the
provisions will be binding upon each subcontractor or vendor.
Section 14. AUTHORIZED REPRESENTATIVES.
Pepsi shall appoint one of its key personnel as a representative who shall have the power and
authority to work with the City and represent Pepsi in all administrative matters so as to provide for
the correction of problems and reduction of costs. The Authorized Representative shall be the
person identified in Pepsi's Proposal, unless the Pepsi provides written notice to the City naming
another person to serve as its Authorized Representative. ,
H:\CO, poufing2 7
Section 15. INSURANCE.
Pepsi and its subcontractors involved in this Contract shall maintain the following insurance
coverages with a quality company, written on an occurrence basis, issued by a company licensed to
transact business in this State, during the life of this Contract, and shall furnish the City with
certificates of insurance which shall also include insurance deductibles, if applicable. The certificates
shall name the City, the Roanoke Civic Center Commission, their officers, agents and employees as
additional insureds, providing coverage against any and all claims and demands made by a person
or persons whomsoever for property damages or bodily or personal injury (including death) incurred
in connection with the services to be provided under this Contract with respect to the Commercial
General Liability coverage and the Automobile Liability coverage. With respect to the Workers'
Compensation coverage, Pepsi's insurance company shall waive rights of subrogation against the
City, the Roanoke Civic Center Commission, their officers, agents and employees.
Commercial General Liability: $5,000,000.00
$5,000,000.00 General Aggregate Limit (other than Products/Completed Operations).
$5,000,000.00 Products/Completed Operations Aggregate Limit.
$5,000,000.00 Personal Injury Liability (including liability for slander, libel, and
defamation of character).
$5,000,000.00 each occurrence limit (including liability for Contractual, and Owners
and Contractors Protective).
Bo
Automobile Liability: $5,000,000.00 combined single limit with applicable
endorsement to cover waste cargo.
C. Workers' Compensation and Employer's Liability:
Workers' Compensation: statutory coverage for Virginia
Employer's Liability:
$100,000.00 Bodily Injury by Accident each occurrence
$500,000.00 Bodily Injury by Disease Policy Limit.
$100,000.00 Bodily Injury by Disease each employee.
The above limit amounts may be met by an umbrella liability policy following form
of the underlying primary coverage in a minimum amount of $5,000,000.00
Proof of Insurance Coverage:
1. Pepsi shall furnish the City of Roanoke with the required certificates of
insurance showing the type, amount, effective dates and date of expiration of
the policies.
H:XCC~poudng2 8
The required certificates of insurance shall contain substantially the following
statement:
"Should any of the above described policies be cancelled before the
expiration date thereof the issuing company shall mail 30 days written notice
to City of Roanoke, Risk Manager, 215 Church Avenue, S.W., Room 506,
Roanoke, VA 24011. The telephone number is (540) 853-1856"
Section 16. LIMITATION OF LIABILITY.
In the event of any default, nonperformance, or breach of any of the terms or conditions of this
Contract by the City, Pepsi agrees that the City's liability, if any, shall be limited to repayment of an
amount up to, but not exceeding, the sum of money the City may have received from Pepsi under
the terms of this Contract.
Section 17. COOPERATION.
Each party agrees to cooperate with the other in executing any documents or taking reasonable action
necessary to carry out the intent and purpose of this Contract.
Section 18. FORCE MAJEURE.
The obligations of the parties under this Contract shall be subject to force majeure, which includes
strikes, riots, floods, fire, accidents, acts of God, or other causes or circumstances beyond the
reasonable control of the party claiming such force majeure for nonperformance or late performance
of such obligations.
Section 19. NONWAIVER
A waiver or failure by either party to enforce or require performance of any term or condition of this
Contract or the waiver of any particular breach of this Contract by either party extends to that
instance only. Such waiver or failure is not and shall not be a waiver of any of the terms or
conditions of this Contract or a waiver of any other breaches of this Contract by either party and does
not bar the nonbreaching party from requiring the other party to comply with all the terms and
conditions of this Contract and does not bar the nonbreaching party from asserting any and all rights
and/or remedies it has or might have against the other party under this Contract or by law.
Section 20. FORUM SELECTION AND CHOICE OF LAW.
By virtue of entering into this Contract, Pepsi submits itself to a court of competent jurisdiction in
the City of Roanoke, Virginia, and further agrees that this Contract is controlled by the laws of the
Commonwealth of Virginia and that all claims, disputes, and other matters shall only be decided by
such court according to the laws of the Commonwealth of Virginia.
H:\CC~pouring2 9
Section 21. SEVERABILITY
If any provision of this Contract, or the application of any provision hereof to a particular entity or
circumstance, shall be held to be invalid or unenforceable by a court of competent jurisdiction, the
remaining provisions of this Contract shall not be affected and all other terms and conditions of this
Contract shall be valid and enforceable to the fullest extent permitted by law.
Section 22. COMPLIANCE WITH LAWS AND REGULATIONS
· Pepsi agrees to and will comply with all applicable federal, state, and local laws, ordinances, and
regulations.
Section 23. REPRESENTATIONS AND WARRANTIES.
A. The City represents and warrants to Pepsi that:
O)
The City has full right, power and authority to enter into, and perform its obligations
under this Contract for the duration of its Term.
(2)
The signatory of this Contract has been duly authorized and empowered to bind the
City to the terms and conditions of this Contract for the duration of its Term.
(3)
The City has complied with all applicable laws, ordinances, codes, rules and
regulations relating to its entering into this Contract and its performance hereunder.
B. Pepsi represents and warrants to the City that:
(1)
Pepsi has the right to use the Pepsi-Cola trademarks, and that use of such marks
pursuant to this Contract will not infringe the rights of any third parties.
(2)
Pepsi has full right and authority to enter into this Contract and the terms and
conditions do not and shall not violate, interfere with nor infringe upon the rights of
any third parties pursuant to written agreements or otherwise.
(3)
The signatory of this Contract has been duly authorized and empowered to bind Pepsi
to the terms and conditions of this Contract for the duration of its Term.
(4)
Pepsi has complied with all applicable laws, ordinances, codes, rules and regulations
relating to its entering into this Contract and its performance hereunder.
Section 24. BOND.
Pepsi agrees to and will provide the City with a $250,000 performance bond for the term of this
Contract acceptable to the City in substantially the form attached hereto as Exhibit 5.
H:\CC~pouring2 10
Section 25. ASSIGNMENT.
The rights and obligations under this Contract may not be assigned or delegated by
Pepsi without the prior written consent of the City.
Bo
The City's right to receive present and/or future payments under this Contract, and
any enforcement rights in connection therewith may be assigned by the City in whole
or in part. Pepsi hereby agrees in advance that it shall have no right to setoff any
other claim against its obligation to make payments under this Contract, and instead
must make payments to the City or Assignee and seek redress from such claims
against the City or the Assignee as may be appropriate.
Section 26. NOTICES.
All notices must be given in writing and shall be validly given if sent by certified mail, return receipt
requested, or by a nationally recognized overnight courier, addressed as follows (or any other address
or facsimile number that the party to be notified may have designated to the sender by like notice)
or if sent by facsimile to the facsimile number set forth below:
To City:
Facsimile:
Director of Civic Facilities
Roanoke Civic Center
710 Williamson Road, NE
Roanoke, VA 24016
(540)853-2748
Copy to:
Facsimile:
Assistant City Manager for Operations
364 Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
(540)853-2773
If to Pepsi:
Facsimile:
The Pepsi Bottling Group
Director of On-Premise
226 Lee Highway
Roanoke, VA 24019
(540)966-5242
Copy to:
The Pepsi Bottling Group
1 Pepsi Way
Somers, NY 10589
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Section 27. VICTORY STADIUM.
The parties agree that under the current circumstances, Victory Stadium is not presently included or
intended to be covered by this Contract. However, the City reserves the right to add or subsequently
delete Victory Stadium as a facility covered by this Contract under the terms provided by this
Contract upon 30 days written notice to Pepsi. Should Victory Stadium be added as a facility
covered by this Contract, Pepsi will provide the Pepsi Products for Victory Stadium referred to in
this Contract pursuant to the terms of this Contract.
Section 28. SUCCESSORS AND ASSIGNS.
The terms, conditions, provisions, and undertakings of this Contract shall be binding upon and inure
to the benefit of each of the parties hereto and their respective successors and assigns.
Section 29. HEADINGS.
The captions and headings in this Contract are for convenience and reference purposes only and shall
not affect in any way the meaning and interpretation of this Contract.
Section 30. COUNTERPART COPIES.
This Contract may be executed in any number of counterpart copies, each of which shall be deemed
an original, but all of which together shall constitute a single instrument.
Section 31. ENTIRE CONTRACT.
This Contract constitutes the complete understanding between the parties. This Contract may be
modified only by written agreement properly executed by the parties.
IN WITNESS WHEREOF, the parties have executed this Contract by their authorized
representatives.
ATTEST:
CITY OF ROANOKE, VIRGINIA
City Clerk
By:
City Manager
BOTTLING GROUP, LLC, d/b/a THE PEPSI
BOTTLING GROUP
WITNESS
Printed Name:
By:
Printed Name:
Title:
H:\CC\poufing2 12
Approved as to Form:
Approved as to Execution:
City Attomey
City Attomey
Seen and approved:
Assistant City Manager for Operations
Seen and Approved:
Chairman, Roanoke Civic Center Commission
Appropriation and Funds Required for
this Contract Certified
Director of Finance
Date Acct. #
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EXHIBIT 1 TO CONTRACT BETWEEN PEPSI AND
CITY OF ROANOKE DATED ., 2000
Fountain Post Mix:
Products Provided by Pepsi
Pepsi, Diet Pepsi, Mt. Dew, Dr. Pepper, Diet Dr. Pepper, Slice Lemon Lime, Slice Orange,
Hawaiian Punch, Pink Lemonade, Mug Rootbeer, Lipton Tea Sweetened and 7-UP
Fountain Pre Mix:
Pepsi, Diet Pepsi, Mt. Dew, Dr. Pepper, Slice Orange
Fountain Cups:
Cups 16 oz. Paper, 22 oz. Paper, & 32 oz. Plastic Customized
20 oz Carbonated Soft Drinks Plastic Bottles:
Pepsi, Diet Pepsi, Pepsi One, Diet CF Pepsi, CF Pepsi, Mt. Dew, Diet Mt. Dew, CF Mt. Dew,
Diet CF Mt. Dew, Dr. Pepper, Diet Dr. Pepper, CF Dr. Pepper, Diet CF Dr. Pepper, Cherry
Pepsi, Slice Orange, Slice Lemon Lime, Schweppes Ginger Ale, Lipton Brisk Tea and Mug
Rootbeer
12 oz Cans Carbonated Soft Drinks:
Pepsi, Diet Pepsi, Pepsi One, Diet CF Pepsi, CF Pepsi, Mt. Dew, Diet Mt. Dew, CF Mt. Dew,
Diet CF Mt. Dew, Dr. Pepper, Diet Dr. Pepper, CF Dr. Pepper, Diet CF Dr. Pepper, Cherry
Pepsi, Slice Orange, Slice Lemon Lime, Schweppes Ginger Ale and Mug Rootbeer
20 oz Non-Carbonated Products Plastic Bottles:
Fruitworks Juices: Strawberry Melon, Peach Papaya, Tangerine Citrus, Apple Raspberry, Pink
Lemonade, & Guava Berry
Water: Aquafina
All Sport: Lemon Lime, Orange, Fruit Punch & Black Ice
16 oz Non-Carbonated Products Glass Bottles:
Ocean Spray Juices: Orange, Apple, Cran Grape, Cran Berry, & Fruit Punch
Lipton's Brew: Sweetened, & Sweetened with Lemon
Page 1 of 1
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EXHIBIT 2 TO CONTRACT BETWEEN PEPSI AND
CITY OF ROANOKE DATED ,2000
Product Pricing by Pepsi
Packages
12 oz Cans Carbonated Soft Drinks
20 oz Carbonated Soft Drinks
16 oz Ocean Spray (12 per case)
10 oz Lipton Tea
Frappuccino (cold coffee)
20 oz Fruitworks
20 oz. Aquafina Water
20 oz All Sport
5 Gallon BIB
5 Gallon Pre Mix
16 oz Cups Paper
22 oz Cups Paper
32 oz Cups Paper
32 oz. Cups Customized
Lids for 16 oz and 22 oz Cups
20 LB. CO2 Canisters
Case Cost Unit Cost
$ 5.50 $ 0.23
$10.00 $ 0.42
$ 7.00 $ 0.58
$13.25 $ 0.55
$12.00 $ 1.00
$10.00 $ 0.42
$10.00 $ 0.42
$10.00 $ 0.42
$ 34.25 $ 6.84/gal
$15.00 $ 3.00/ga;
$ 45.60 $ O.04/cup
$ 57.60 $ O.05/cup
$ 54.00 $ 0.09/cup
$ 60.00 $ 0.24/cup
$ 32.00 $ 0.013/lid
$15.00 $ 0.75/LB
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Page 1 of 1
EXHIBIT 3 TO CONTRACT BETWEEN PEPSI AND
CITY OF ROANOKE DATED ,2000
Benefits to Pepsi
Advertising Rights
Pepsi will be the "Official Beverage Supplier" for the Roanoke Civic Center, and will receive
exclusive soft drink product representation benefits and advertising rights on permanent signage
identified in Section 2.9 items 1 through 6 and the Addendum Number 1 of the RFP at the rates
referred to therein. The only non-alcoholic beverages that can be represented or advertised at
Roanoke Civic Center Facilities will be Pepsi Products, with the exception of A&W Root Beer
products in the A&W Root Beer stand. However, temporary advertising of beverages other than
Pepsi may be provided by the Licensee and/or Tenant using the Facilities for that Licensee's and/or
Tenant's event or events, provided that during such event Pepsi signage remains unobstructed and
the City continues to offer for sale Pepsi Products if the concession stands are being operated, except
as otherwise provided in this Contract, including Section 3(A).
Pepsi will receive media recognition describing Pepsi as the "Official Beverage Supplier" of the
Roanoke Civic Center. Pepsi will be included in all advertisements that are appropriate, to include
multiple event advertisements, calendar of events, and website opportunities.
Pepsi will be provided advertising on the Williamson Road entrance marquee (one panel on each
side) to include daily message center displays not to exceed one screen per display. Daily message
center displays will run a minimum of one time per rotation, or not less than 270 times per day.
However such messages will not run during times when event traffic, parking and shuttle
information is being provided as a public service during high traffic times prior to events. Pepsi will
pay the sum of $25,000 per year for this advertising opportunity, to be payable no later than January
1 of each year.
Vending Rights
Pepsi will receive exclusive vending rights for the Roanoke Civic Center Facilities.
Retail Exclusivi _ty
Pepsi will receive exclusivity on carbonated drinks, juices, bottle water, teas and isotonic sports
drinks at the Roanoke Civic Center Facilities. However, A&W Root Beer may be sold at the A&W
Root Beer concession stand along with Pepsi Products. Pepsi will not be responsible for distribution
of the A&W product nor servicing the equipment used to dispense this product.
Pepsi also understands and agrees that certain non-Pepsi beverages may be germane to a function
H:\CC\pouring2
Page 1 of 2
itself, and in such cases the City's contract with the licensee and/or tenant may permit licensee or
tenant to dispense samples of non-Pepsi beverages in quantities smaller than that normally offered
for sale.
Complimentary_ Tickets and Parking Passes
Pepsi will receive eight (8) complimentary, prominently located (AKA-VIP), tickets to each event,
subject to availability, and six (6) complimentary parking passes. If complimentary tickets are not
available by contract with any particular event, then Pepsi will have the right to purchase eight (8)
tickets for said event. Pepsi will have the right to purchase an additional 12 tickets for any event.
The City will provide Pepsi with advance information regarding event on sale dates, and Pepsi must
notify the City regarding its intent to request complimentary tickets or to purchase tickets prior to
the on sale date. The representative of Pepsi and the Director of Civic Facilities will mutually agree
to the procedures used for obtaining tickets and parking passes.
Remainder of Page Intentionally Left Blank
Page 2 of 2
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EXHIBIT 4 TO CONTRACT BETWEEN PEPSI AND
CITY OF ROANOKE DATED ,2000
BENEFITS TO CITY
Fees for Advertising Rights
Pepsi will pay to the City $25,000 per year for the Williamson Road Entrance Marquee advertising
package, to be payable not later than January 1 of each year.
Pepsi will pay to the City $15,000 per year for use by the Civic Center for marketing mutually agreed
upon events at the Facilities. Pepsi will make said payments for such advertising no later than 30
days after the conclusion of the event.
Back Lit Menu Boards and Dispensing Equipment
Pepsi will provide and maintain at the Facilities back lit menu boards and dispensing equipment as
required to meet the needs ofthe Facilities's concession operation. Said menu boards and dispensing
Equipment will prominently list and identify the available products for sale. Such signage shall be
clearly visible to the public. These menu boards will remain the property of Pepsi and be subject to
the provisions of Section 4(A) of this Contract.
Marketing Programs
Pepsi will design and distribute 3,000,000 cans annually which will promote a mutually agreed upon
event (s) at the Facilities.
Pepsi will run 100 GRPs Radio Tags promoting a mutually agreed upon event(s) at the Facilities.
The tags will immediately follow a Pepsi Brand advertisement. Pepsi will work with the Civic
Center to determine the best-available dates for these tags to air.
Pepsi will place discount coupons or other advertising copy, provided by the Roanoke Civic Center
Management, on Pepsi Products dispensed in over 5,000 vending machines within a 50 mile
proximity of the City, through a mutually agreed upon number of these vending machines.
Pepsi will provide art for a 32oz souvenir cup for use at the Facilities. The City will be responsible
for production costs. The design will be mutually agreed upon by the Civic Center and Pepsi.
Rental for non-profit Community Organizations or City High School Athletic Programs
Annually, Pepsi agrees to provide a one day rental fee, at the usual customary rate, to the City on
behalf of non-profit community organizations or City High School Athletic Programs, selected by
Pepsi, but subject to approval by the City's Director of Civic Facilities.
Page 1 of 3
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Roanoke Express Hockey Promotions
For each year of this Contract, Pepsi will provide a minimum of $5,000 per year worth of a pre-
determined number of sideline coolers, cups, towels, and product to the Roanoke Express Hockey
Club, or any successor club. Pepsi will also work with the team to design game day or market-wide
promotions. Examples include fan giveaways, in store sweepstakes for team related prizes/tickets,
and game day contest.
Vending
During the term of this Contract, Pepsi will furnish any and all vending equipment (the "Vending
Equipment") to operate existing and future vending needs at the Facilities. The Vending Equipment
shall be new and equipped with dollar bill validators (B+DBCV). The Vending Equipment will be
placed, serviced and maintained at locations identified by the Director of Civic Facilities. Pepsi will
assume all cost associated with placing, servicing and maintaining this Vending Equipment,
excluding installation of power, for the Facilities. The Vending Equipment will be filled by Civic
Center personnel with products purchased by the City from Pepsi, and City will retain all the
proceeds from all products sold in all Vending Equipment. The Vending Equipment will at all times
remain vested in the name of Pepsi or its affiliate.
Pepsi will provide timers on all vending machines located in the Concourse so they may be turned
offand on automatically. These machines will be quiet and not disruptive to the activities on-going
in the Facilities.
Visi - Coolers
Pepsi will provide the Facilities with a minimum of four (4) electric Visi Coolers. Pepsi will assume
all costs associated with placing, servicing and maintaining this equipment, excluding installation
of power. These coolers are to be used for the sole purpose of retailing Pepsi Products.
Equipment
Pepsi understands and agrees to all requirements set forth in Section 2.4, Equipment, in the RFP.
Pepsi shall be responsible for providing, installing, maintaining, repairing and accounting for all
fountain and vending Equipment placed at the Roanoke Civic Center Facilities as identified by the
Roanoke Director of Civic Facilities.
All problems reported to Pepsi involving any Equipment shall be responded to by Pepsi within
Page 2 of 3
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twenty-four (24) hours of such report. Such reports may be made to Pepsi either orally or in writing
to Pepsi's local office or any Pepsi employee. An occasional failure to respond to oral notification
shall not constitute a breach hereunder.
Remainder of Page Intentionally Left Blank
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Page 3 of 3
Exhibit 5 to Contract dated
,2000, between Pepsi and City of Roanoke
CITY OF ROANOKE, VIRGINIA
PERFORMANCE BOND FOR PEPSI
KNOW ALL MEN BY THESE PRESENTS:
that Bottling Group, LLC, d/b/a The Pepsi Bottling Group (Pepsi) as Principal, (hereinafter referred
to as "Pepsi" or "Contractor"),
and
(Insert full name or legal title and address of Surety)
as Surety (hereinafter referred to as "Surety"), are held and firmly bound unto the CITY OF
ROANOKE, VIRGINIA, a municipal corporation, Municipal Building, Roanoke, Virginia 24011,
as Obligee (hereinafter referred to as "Owner" or "City"), in the amount of TWO HUNDRED FIFTY
THOUSAND and no/100 DOLLARS ($250,000), for the payment whereof Pepsi and Surety bind
themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally,
firmly by these presents.
WHEREAS, Pepsi has entered into a Contract with the City dated ,2000
incorporating certain documents referred to in that Contract, (which Contract, and other Contract
Documents are hereinafter referred to collectively as the "Contract") for the provision of a soft drink
products program as described in that Contract, which Contract is expressly incorporated herein by
reference and made a part of this bond.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if Pepsi shall
promptly and faithfully perform the Contract, in strict conformity with each and every requirement
of the Contract, then this obligation shall be null and void; otherwise, it shall remain in full force and
effect; subject, however, to the following conditions:
a. Any alteration which may be made in the terms of the Contract, including, without limitation,
the amount to be paid or the work to be done under it, or the giving by the City of any extension of
time for the performance of the Contract or any other forbearance of any nature whatsoever on the
part of either the City or Pepsi to the other shall not in any way release Pepsi and the Surety, or either
of them, their heirs, executors, administrators, successors, or assigns from their liability hereunder,
and notice of such alteration, extension, or forbearance is hereby expressly waived by Surety.
Page 1 of 2
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b. IT IS NOT INTENDED BY ANY OF THE PROVISIONS OF ANY PART OF THIS BOND
TO CONFER A BENEFIT UPON ANY OTHER PERSON OR ENTITY NOT A PARTY TO THIS
PERFORMANCE BOND OR TO AUTHORIZE ANY PERSON OR ENTITY NOT A PARTY TO
THIS BOND TO MAINTAIN A SUIT PURSUANT TO THE TERMS OR PROVISIONS OF THIS
BOND OTHER THAN THE CITY OR ITS SUCCESSORS OR ASSIGNS.
c. The Surety hereby submits itself to a court of competent jurisdiction in Roanoke, Virginia,
and agrees that any suit or action hereunder shall be brought in a Virginia court of competent
jurisdiction in the City of Roanoke or in the United States District Court for the Western District of
Virginia, Roanoke Division, and not elsewhere.
d. Any suit under this bond must be instituted within one (1) year after (i) completion of the
Contract, including the expiration of all warranties and guarantees, or (ii) discovery of the defect or
breach of warranty, if the action be for such, in all other cases.
e. The provisions of this bond shall be governed by and interpreted to be consistent with the
laws of the Commonwealth of Virginia.
SIGNED AND SEALED this ~ day of
9__, in the presence of:
WITNESS
Printed Name:
BOTTLING GROUP, LLC, d/b/a THE PEPSI
BOTTLING GROUP
By:
Printed Name:
Title:
SURETY
By:
Attorney-In-Fact
(Type name and Title)
WITNESS
(Attorneys-in-fact affix seal and attach original or certified copy of current power of attorney.)
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Page 2 of 2
· ' ,4
CITY OF ROANOKE, VA.
ADVERTISEMENT FOR
REQUEST FOR PROPOSAL
FOR
SOFT DR_rNK PRODUCT REPRESENTATION & POURING RIGHTS
FOR ROANOKE CIVIC CENTER AND VICTORY STADIUM
Proposals will be received in the Office of Supply Management, City of Roanoke,
Virginia, Room 353,215 Church Ave., S.W., Roanoke, Va. 24011, until, but not later than 2:00
p.m. on Tuesday, June 1, 1999 at which time all proposals received will be publicly opened. The
complete Request for Proposal and specifications may be obtained fi.om the Office of Supply
Management, (540) 853-2871.
The notation "Civic Center Pouring Rights", Proposal No. 99-4-37 and the opening time
and date must appear on the front of the sealed envelope or package containing the proposal.
Proposals not properly labeled and submitted in accordance with the above requirements
will not be considered. Faxed proposals will not be acceptable.
There is a pre-proposal conference scheduled for 10:00 a.m. on Thursday, May 6, 1999 in
the Auditorium Mezzanine of the Roanoke Civic Center, 710 Williamson Road, Roanoke, Va.
24016.
No proposal may be withdrawn within a period of sixty (60) days at~er the opening,
unless the proposal has substantial clerical error a~ defined in Section 11-54 of the Virginia Code
of 1950, as amended.
The City of Roanoke, Virginia reserves the right to reject any or ail proposals, to waive
informalities in any proposal, to award any whole or part of a proposal, and to award to the
offeror whose proposal is, at the sole discretion of the City, determined to be La the best interest
of the City.
D. Darwin Roupe, CPP, CPPB, CPPO
Manager, Supply Management
Anril 18. 1999
Page 2
proposal submission shall be directed to D. Darwin Roupe, Manager of Supply Management, at
(540) 853-2871.
Respectfully,
D. Darwin Roupe, CPP, CPPB, CPPO
Manager, Supply Management
April 18. 1999
Citv of Roanoke
Request for Proposal
Soft Drink Product Representation and Pouring Rights
Table of Contents
1.0 INTRODUCTION
1.1
1.2
1.3
1.4.
1.5
1.6
Background
Scope of Program
Submission of Proposals
Period of Contract Performance
Time of Performance
Contract Administrator
2.0 GENERAL SPECIFICATIONS
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
Products
Exclusive Pouring Rights
Product Pricing
Equipment
Equipment Maintenance
Electricity
Storage Space
Service Personnel
Exclusive Soft Drink Product Representation
Benefits and Advertising Rights
7
3.0
PROPOSAL CONTENTS/FORMAT AND
INSTRUCTIONS TO OFFERORS
3.1
3.2
3.3
3.4
3.5
3.6
Required Proposal Elements
Response Format
Notification of Error
Addenda
Proposal Guaranty
Gifts by Offeror
12
12
12
4.0 EVALUATION CRITERIA/AWARD
13
4..I
4.2
4..3
4.4
Proposals
Guaranteed Product Fees and Annual Payments
Other Evaluation Factors
Award
13
14
14
14
5.0
6.0
SPECIFIC TERJMS AND CONDITIONS
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
5.12
5.13
5.14
5.15
5.16
5.17
Scope of Work
Reports and Records
Hold Harmless
Independent Contractor
Order of Precedence
Default
Assignment
Non-Discrimination Clause
Authorized Representative
Insurance
Limitations of Liability
Cooperation
Force Majeure
Nonwaiver
Forum Selection and Choice of Law
Severability
Compliance with Laws and Regulations
MISCELLANEOUS
I5
15
15
15
16
16
16
16
17
17
17
19s
19
19
19
19
19
20
20
Attachment A: Offeror Representations and Certifications
Exhibit 1: Facility. Profile
Exhibit 2: Roanoke Civic Center Schedule of Events
21
22
23
SECTION 1.0 INTRODUCTION
The City of Roanoke is totally committed to ensuring that all of its resources are efficiently and
effectively allocated in support of the City's mission. The City is soliciting sealed Proposais for Soft:
Drink Product Representation and Pouring Rights for all hcilities in the ROanoke Civic Center. 710
Williamson Road. Roanoke. Virginia. 24016 and Victorv Stadium. 210 Reserve Avenue. Roanoke.
Virginia 24013.
The concept is l:br the City to contract with one ( I ) Offeror to supply all soft drinks, bottled water.
and isotonic beverages for a period of five {,5) years to be defined in the contract documents, with
an option to renew for up to five (5) additional years upon mutual agreement by both parties.
1.1 BACKGROUND
The City of Roanoke is seeking to develop unique and exciting marketing opportunities at the
Roanoke Civic Center and at Victory. Stadium. The Roanoke Civic Center consists ofth. ree
facilities: an I 1,000 seat Coliseum, a 2,450 seat Auditorium, and a 12.000 sq. ft. exhibit hall. The
Civic Center's prime tenant is the Roanoke Express Hockey Team, which drew over 200,000
patrons in 19o7-98. The Civic Center hosts numerous other sporting events, major concert activity,
cultural events, conventions and trade shows, and plans are being made to add an indoor football
franchise in the year 2000. Victory Stadium is an outdoor stadium with a seating capacity o'f 25.000
permanent seats and holds up to 35,000 for concerts, it is the home of many high school football
games, professional soccer activity, festivals and last year hosted the Dave Matthews Band. in
fiscal year 1997-98, approximately 675,000 persons attended events at the Civic Center and
approximately 74,000 persons attended events at Victory Stadium.
1.2 SCOPE OF PROGRAM
The Soft Drink Program will provide carbonated/non-carbonated products tbr all events at which
the City operates concessions at each location with the following exceptions:
A. A&W Rootbeer may be sold at an A&W Rootbeer concession stand (should there be
one) 'with distribution provided by the successful Offeror.
B. Successful Offeror understands and agrees that beverages may be germane to the
function itself, and in such cases City's contract with the tenant may permit tenant to
dispense samples of beverages in quantities smaller that normally offered for sale.
Fountain services are to be provided at all Civic Center and Victory Stadium permanent and
portable concession stands. Beverages served by outside contracted caterers, and milk and dai.ry
products will NOT be included as part of this Pouting Rights Agreement. The Facility Profile is
included as Exhibit A.
A contracted concessionaire manages the current program. The concessionaire's contract will expire
on June 30, 1999. Beginning July 1, 1999 concession operations for the Civic Center and Victory.
Stadium wilt be operated and managed in-house by the management of the Roanoke Civic Center.
The City envisions that the successful Offeror will develop a comprehensive program that would
increase product sales, revenue, and convenience.
The successful Offeror will provide to the City. at no charze, all dispensing equipment which is
either currently installed at the Facilities or equal to that w'rich is currently installed at the
Facilities. New equipment shall be provided annually as mutually agreed'upon in support of the
Facilities' points of sale and upgraded food service program. All equipment shall be UL approved
and meet all applicable federal, state, and local health and safety laws and codes. The successful
Offeror ,.,,'ill additionally provide to the City portable carts and coolers as mutually agreed upon at
no charge, in order to continue the growth of the tbod service operation through an increase in point
of sale locations at the facility. The City as a result of this RFP process will sl~ecifically define the
locations of dispensing equipment and types of items to be sold.
The successful Offeror ``,,'ill be responsible for delivering products, stockinz_ and merchandisin~ as
needed. The successful Offeror shall comply with all applicable federal, state, and local health~
safety, and sanitation regulations related to personnel and maintenance of dispensing equipment
and comply with City health and safety requirements.
1.3 SUBMISSION OF PROPOSALS
The information provided in this RFP is intended to assist Offerors to respond properly to this
Request for Proposal. The RFP provides interested Offerors with sufficient basic information to
submit proposals that meet minimum requirements. However, it is not intended to limit a proposal's
content or to exclude any relevant or essential data. Offerors are encouraged to include additional
information that will substantiate service capability, product quality, and marketing and
promotional commitment.
The City encourages and anticipates the need for potential joint ventures or partnerships in this
solicitation so a wide variety of Soft Drinks are made available. Offerors proposing joint ventures
and partnerships must be submitted with the names of all parties to be involved in the joint venture
or partnership.
The RFP contains the instructions governing the proposals to be submitted and the material to be
included, mandatory requirements that must be met to be eligible for consideration, and other
miscellaneous requirements.
1.4 PERIOD OF CONTRACT PERFORMANCE
During the term of the contract performance, the successful Offeror will be designated the
OFFICIAL BEVERAGE SUPPLIER for soft drinks, bottled water, and isotonic beverages. In each
category, the successful Offeror will be given exclusive pouting rights, as defined in SECTION 2.2,
with respect to products of the successful Offeror's inv. entory.
The contract period is five (5) years, from October I, 1999 through September 30, 2004. Upon
mutual agreement, the City and the successful Offeror may extend the contract for up to five (5)
additional years.
13 TIME OF PERbCORMANCE
The event calendar for each Facility is generally' developed months in advance. However. events
can be added or deleted on a short term basis. All Facilities operate year round. Event activity
however, fluctuates on a seasonal basis. ' '
[t is the intention of the City to allow deliveries between 8:00AM and 5:00PM on Monday tl'u-ough
Friday throughout the .,,.'ear. Other delivery times must be coordinated and approved by tl~e
Roanoke Civic Center Food & Beverage Manager.
1.6 CONTRACT ADMINISTRATOR
The Civic Center Food & Beverage Manager shall serve as the monitor of the conditions of the
contract and shall work directly with the successful Offeror on a daily basis in schedulino, and
coordinating pertbrmance of services, answering technical questions in connection with ~'he scope
of work, and providing general direction under the resulting contract.
SECTION 2.0 GENERAL SPECIFICATIONS
2.1 PRODUCTS
2.1.1
The products shall be the lines of Soft Drink Products, including pre-mix drink, post-mix
syrup, 12 oz. canned drinks, 20 oz. bottles, 2 liter bottles, I liter bottles, tea, 11.5 oz. juice
cans, 16 oz. juice bottles, 20 oz. bottled water, 20 oz. isotonic beverages, granular isotonic
beverages, cups in sizes as may be specified from time to time. The products may be both
refrigerated and un-refrigerated. The City desires a wide variety of Soft Drink Products to
be provided by the successful Offeror for sale, including, but not limited to water, juices,
sports drinks, and teas along with carbonated beverages.
2.1.2 Some of the successful Offeror's products, e.g. those with staining properties (red dye soft
drinks or those served in glass) may not be allowed under this contract.
2.1.3
The final product line to be sold at each Facility will made by the City in its sole discretion.
The City's acceptance of the successful Offeror's recommendations will not be unreasonably
withheld.
2.1.4
The successful Offeror shall not be required to provide personnel for selling soft drinks.
The City will sell over-the-counter soft drinks at events with its own personnel, and will
stock all vending machines.
Z2
2.2.1
EXCLUSIVE POURING RIGHTS
The City will provide the successful Offeror the exclusive right to supply carbonated,/non-
carbonated soft drinks, bottled water, tea, juice and isotonic products, for all concession
stands and vending machines, but subject to any applicable federal, state, or local laws or
regulations. During the term of the Contract, the successful Offeror shall fully supply all
products in a timely manner to assist the City in keeping all concession stands and vending
machines operating and fully supplied with respect to all cans. bottles, syrups, carbonation.
and all other necessary supplies to allow the City to maximize sales.
The successful Offeror will receive exclusive soft drink advertising opportunities in each
facility to the extent provided in SECTION 2.9 below and specifically excluding vehicle
advertising.
2.2.3
The City shall use its best efforts to ensure that the benefits described above are exclusive to
the success~l Offeror. However. the exclusive rights shall apply only with respect to that
which the City retains control of space utilization decisions. The exclusive rights shall be
subject to any existing conflicting contract rights.
2.3 PRODUCT PRICING
Each Offeror shall include in its proposal a pricing proposal (see Section 4.0 - Evaluation Criteria).
including the maximum price increase percentage, which may be applied each year to the prior
year's price.
Each Offeror should provide a complete list of product pricing, including but not limited to the
following:
pre-mix drink, post-mix syrup, 12 oz. canned drinks, 20 oz. bottles, 2 liter bottles, 1 liter
bottles, tea per gallon. 6 oz. juice cans, 11.5 oz. juice cans, 16 oz. juice bottles, 20 oz.
bottled water, 20 oz. isotonic beverages, granular isotonic beverages, 14 oz. cups, 20 oz.
cups. and 32 oz. cups.
2.4 EQUIPMENT
2.4.1
The successful Offeror will be required to famish, no later than October 1, 1999 based on
its submitted plan (see 4.0 Evaluation of Proposals), the Offeror's dispensing equipment
systems and vending machines at all locations designated by Civic Center Manager. The
vending machines shall be current models and of the latest technology, have bill change
capabilities, be electrically efficient, have unit sales counting capabilities and be
aesthetically acceptable to the City.
2.4.2
All vending machines in public concourses will be required to have a clock so they may be
turned off and on automatically. Vending machines in areas inaccessible to the public may
be on at all times.
2.4.3 Vending machines shall be quiet and not disruptive to the activities on-going in the Facility.
2.4.4
The installation add expense of installation of all equipment shall be the successful Offeror's
responsibility. The City shall cooperate with, and support, reasonable requests from the
successful Offeror in this regard.
2.4.5 The City may reject machine signage or logo if deemed objectionable or a distraction to the
activities in any Facility by the Civic Center Manager.
2.5 EQUIPMENT MAINTENANCE
The successful Offeror shall be responsible at its sole cost for the maintenance and repair of all
equipment it provides for use at each Facility. The successful Offeror must ensure that any
equipment is not out of service tbr more than twenty-tbur (24) hours from the time or' notii'ication
ora malfunction by any City employee. Upon request of the City, the successful Offeror shall
replace equipment that is continually out or' service or malfunctioning.
2.6 ELECTRICITY
The City shall furnish, at no cost to the suuccessful Offeror. the necessary electricity for the
operation of all equipment.
The City shall not be required to relocate any electrical outlets in order to provide electrical power
to equipment at desired locations. The successful Offeror shall request, in writing, no later than 45
days after contract award, the desired installation of additional electrical outlets, or movement of
existing electrical outlets. The successful Offeror shall make recommendations for the purpose of
determining electrical outlet locations within new or significantly renovated concession stands.
However, any final decision regarding the location of electrical outlets for perm.anent equipment, or
portable equipment that is easily moved to accommodate special traffic flows or events will be at
the sole discretion of the City.
2.7 STORAGE SPACE
The City will furnish storage space, at no charge, as necessary for products and supplies as
delivered by the successful Offeror. The City will provide temporary storage of portable
equipment between events without charge to the successful Offeror.
2.8 SERVICE PERSONNEL
The successful Offeror's personnel shall, at all times, be dressed in service uniforms and shall
observe all City. regulations in effect. The successful Offeror shall be responsible for furnishing its
service personnel the proper company umforms at its sole cost.
2.9
EXCLUSIVE SOFT DRINK PRODUCT REPRESENATION BENEFITS AND
ADVERTISING RIGHTS
The "OFFICIAL BEVERAGE SUPPLIER" will be provided with the following benefits:
mo
The opportunity to be the exclusive non-alcoholic beverage advertiser on any of the
following: (subject to availability)
1. Outdoor electronic marquee on Williamson Road
2. Coliseum Scoreboard panels and color matrix
3. Electronic message centers in Coliseum Concourse
4. Back-lit panels, dasher boards, and on-ice advertising in the Coliseum
3.
5. Back-Et panels in the Concourse. over the press box. portals/gates, and at the box
office.
6. Roanoke Express Program
Media Recognition
A mutually agreed upon logo and language describing the company as the "Ot'ficial
Beverage Supplier" will be included in all media, i.e. print, radio a~d TV
advertisements, that is appropriate, and the City places for the Civic Center or
Victory. Stadium or is in control of for the Civic Center or Victory Stadium. This
will include multiple event advertisements, calendar of events, et~.
Back-Lit Menu Boards and Dispensing Equipment
I. Company's products shall be prominently listed on the back-tit menu boards of
all concession stands at each Facility.
All dispensing equipment provided by the successful offeror to the City will
carry panels that identify the available products for sale and be clearly visible to
the public.
Product Trademarks
Cups used tbr dispensing the successful offeror's product will bear approved
renditions of the Products Trademarks at all dispensing locations during events
where products are sold.
Advertising
The successful Offeror will have the right to promote the fact that its products are
exclusively available at the Roanoke Civic Center and Victory Stadium.
Tickets
I. Six complimentary tickets to all Civic Center and Victory Stadium events.
2. Three complimentary VIP parking passes for all Civic Center events and Vi.ctory
Stadium events.
SECTION 3.0 PROPOSAL CONTENT/FORMAT AND INSTRUCTIONS TO OFFERORS
Proposals must be submitted in accordance with the instructions and requirements given in this
RFP. All information requested must be submitted. Failure to do so may result in the proposal
being considered non-responsive and it may be rejected
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3.1
3.l.1
which
.3.1.2
3.1.3
REQUIRED PROPOSAL ELEMENTS
Introduction and Requirements of this Section - This section describes the information
must be furnished by the Offerors and prescribes the tbrmat in which it must be presented.
General Requiremen.ts - In order to be responsive to this RFP, the Offerors must desio, n their
proposals around the evaluation criteria set I:brth in Section 4.0 and the specifications set
forth in Section 2.0 The Offeror shall pay' particular attention to the requirements of the
Scope as specified in Section 1.3
Elements of Proposal - In addition to any other requirements set tot-th in this RFP. the
proposal shall include, without limitation, separate proposals relating to the following:
Exclusive Soft Drink products, including without limitation the Product Pricing
described in Sections 2.3 and 4.1.1.
Exclusive Soft Drink Product Representation and Advertising Rights as described in
Sections 2.9 and 4.1.2.
C. Equipment. Service and installation as described in Sections 2.4, 2.5. and 4. t.5.
D. Event Marketing and Promotion as described in Section 4.1.3.
E. Minor League Hockey Promotions as described in Section 4.1.4.
F. Branded Food Partnership as described in Section 4.1.6.
3.2 RESPONSE FORMAT
The proposal should follow the following format instructions:
3.2.1 Identification - Identify the proposal item by the alphanumeric paragraph representation e.g.
4. I-Exclusive Soft Drink products.
3.2.2 Completeness - Address the item as completely as possible. The description may be in
narrative or outline format. Be as concise as you can while discussing the items fully.
3.2.3 References - You may attach and reference any supporting documents that help describe or
contribute to your proposaL.
3.2.4 Package format - Assemble your completed proposal into'a bound package that can be
readily reviewed (an index is desirable). Submit an original and three (3) copies.
3.2.5 Summary- Provide a brief summary of your proposal.
3.2.6
Ownership of Mnterial - Ownership of all data. materials, and documentation orimnated
and prepared for the City pursuant to the RFP shall belong exclusive[v to the City'and be
subject to public inspection in accordance with the 7irginia Freedom'of[nJbrma}ion Act.
Trade secrets or proprietary information submitted bv an Offeror shall not be subject to
public disclosure under the Freedom oJ'lnJbrmation ~-Ict; however, the Offeror must invoke
the protection of Section 11-52D of the Code of k5'rginia, in writing, either before or at the
time the data or other material is submitted. The written notice must SPECIFICALI' Y
identil:~ the data or materials to be protected and state the reason why protection is
necessary. The proprietary or trade secret material submitted must b~ identified bv some
distinct method such as highlighting or underlining and must indicate only the specific
words, figures, or paragraphs that constitute trade secret or proprietary ini'ormation. The
classification of an entire proposal document, line item prices, and/or total proposal prices
as proprietary, or trade secrets, is NOT ACCEPTABLE and may result in REJECTION or'
the proposal.
3.2.7
As this is a Request for Proposal. no information regarding the identity of the Offerors nor
the contents will be released until after the negotiation process. Once an award has been
made, all proposals will become public information subject to the provisions set forth
above.
3.3 NOTIFICATION OF ERROR
An Offeror must promptly notify the Roanoke City Office of Supply Management of any
ambiguity, inconsistency, or error, which he may discover upon examination of the RFP. An
Offeror requiring clarification or interpretation of this RFP should contact D. Darwin Roupe at 540-
853-2871.
3.4 ADDENDA
Any interpretation, correction, or change of the RFP will be made by an addendum. Interpretations.
corrections or changes of this RFP made in any other manner will not be binding and Offerors must
not rely upon such interpretations, corrections, or changes. The Roanoke City Office of Supply
Management will issue addenda. Addenda will be faxed or mailed to all who are registered with the
City.
3.5 PROPOSAL GUARANTY
The Offeror must guarantee not to withdraw a proposal during the period of sixty (60) days
following the opening of proposals. Offeror agrees that if such proposal is accepted, the Offeror
will accept and perform under the terms of this RFP, the proposal and any subsequent negotiation.
and resulting contract.
3.6 GIFTS BY OFFEROR
No Offeror shall confer on any public employee having official responsibility for a purchasing
transaction any payment, loan, subscription, advance, deposit of money, service, or anything of
t2
more than nominal value, present or promised, unless consideration of substantiallv equal or :renter
value is exchanged. ' ~
Roanoke City mav make investigations to determine the ability of the Offeror to perform the
program as described in this RFP. Roanoke City reserves the right to reject any proposal if the
Offeror fails to satisty Roanoke City that it is q~alified to carry out the obligations or" the contract.
SECTION 4.0 EVALUATION OF PROPOSALS
4.1 EVALUATION CRITERIA
Proposals will be evaluated using the following criteria.
4.1.1. The product pricing the Offeror offers for the exclusive right to provide tbr sate o~'
its soft drink products pursuant to Section 2.3.
4.1.2.
The amount of money each Offeror proposes to make to the City for soft drink
product representation and advertising rights in each Facility (see SECTION 2.9).
Offeror should be specific in the opportunities selected and compute the value of
each, based upon the attached rate schedule for display advertising.
4.1.3. The amount of money Offeror offers for marketing and promotion of events.
4.1.4.
The amount of money Offeror offers for marketing and promotion for the Roanoke
Express Hockey Club.
4.1.5. The Offeror's ability to provide equipment and service.
4.1.6. The Offeror's commitment to assist the City. in negotiations to contract with national
branded food operators at the Civic Center.
4.1.7. Any additional proposal provided by the Offeror that may otherwise enhance the
required elements of the Request for Proposal.
4.1.8.
Any guaranteed annual amount of additional payment by the Offeror for a variety of
purposes to support the mission of the Roanoke .Civic Center and Victory Stadium.
The items shown are not all inclusive. These payment amounts are in addition to
other mounts, and at the discretion of the City shall be paid directly to the City or
directly to others on behalf of the City.
Example~;:
I. Scoreboards (new equipment)
2. Support of City High School Athletic Programs at Facilities
4.1.9. The criteria set forth in Section 23. I- 12, Code of the City of Roanoke (1979) as
amended, may be considered.
13
4.2
GUARANTEED PRODUCT FEES AND ANNUAL PAYMENTS AND
PERFORMANCE BOND
.Annual payments by the successful Offeror to the City tbr items 4.1.2.4.1.3.4.1.4. and 4.1.8 above
shall be made in a single installment within sixty. (60)'. calendar days. of the contract award date in
t999. and on the tirst business day of Jul,,' of each year thereafter to the City. of Roanoke. in care
the Roanoke Civic Center. The portion relating to 4ach of these tour sections is to be clearly'
designated. These payments and the successful Offeror's obligations shall be secured by a
Pertbrmance Bond acceptable to the City. '
4.3 OTHER EVALUATION FACTORS
4.3. I.GUAR.ANTEED MAXIMUM REPAIR TIME
Other evaluation factors will include the Offeror's guaranteed maximum number of hours to
complete repairs, or if necessary, to replace equipment, which is out of service, in whole or in part.
following notification by any City employee. Such maximum time shall not exceed twenty-four
(24) hours.
4.3.2 OTHER
The Offeror may include in its proposal anything that it feels may contribute to its proposal being
considered the best. This section may include, but is not limited to, distribution of promotional
items, proposal for improving concession sales, etc.
4.4 AWARD
4.4.1
Pursuant to Section 23.1-4.1 (c) of the Code of the City of Roanoke (1979), as amended.
selection shall be made of two or more Offerors deemed to by fully qualified and best suited
among those submitting proposals on the basis of the evaluation of factors included in the
RFP, including price. Negotiations shall be conducted with the Offerors so selected. Price
shall be considered, but need not be the sole determining factor. After negotiations have
been conducted with each Offeror so selected, the City shall select the Offeror which, in its
opinion, has made the best proposal, and may award the contract to that Offeror. The City
may cancel this RFP or reject proposals at any time prior, to an award, and is not required to
furnish a statement of the reason why a particular proposal was not deemed to be the most
advantageous. Should the City determine in writing and in its sole discretion that only one
Offeror is fully qualified, or that one Offeror is clearly more highly qualified than the others
under consideration, a contact may be negotiated and awarded to that Offeror. The award
documem will be a contract incorporating by reference all the requirements, terms and
conditions of the solicitation and the Offeror's proposal as negotiated.
4.4.2
All proposals submitted in response to this RFP will be reviewed for responsiveness prior to
referral to the selection committee. A committee consisting of City personnel, and the
City's Food Service Consultant, will then evaluate all responsive proposals. The award of a
[4
contract, if made.-will be made to the Offeror ,,',,'hose proposal best furthers the interest of
the City. The City reserves the right to reject any, and all proposals, to waive an,,' intbrmalitv
or irregularity in the proposals received, to make the award to the Offeror :',,'hose proposal is
deemed to be in the best interest of the Cit.',,'.
4.4.3
Oral Presentation: Offerors who submit a proposal in response to this RFP mav be required
to give an oral presentation of their proposal to the selection committee. This provides an
opportunity for the Offeror to clarify or elaborate on the proposal. This is a fact findin= and
explanation session only and does not include negotiation._ Oral Presentations are strictly at
the option of the City and may or may not be conducted
SECTION 5.0 SPECIFIC TERblS AND CONDITIONS
The substance of the following terms and conditions are mandatory and shall be included in an;'
contract awarded. If any' Offeror desires any changes in these terms and conditions, such chan~es
must be requested in writing prior to or during the pre-proposal conference. The City will respond
to such requests in v,,'riting and only those changes set forth in an addendum issued l~v the City will
be considered as having been amended. Theretbre, submission of a proposal by an Offeror will
obligate the successful Offeror to enter into a contract containing the substance of the following
terms and condlitions, subject only to modifications as set forth in any addenda.
5.1 SCOPE OF WORK
The City desires to contract tbr a five (5) year period for exclusive dispensing of soft drink
products and soft drink product advertising rights at the Roanoke Civic Center and Victory
Stadium. Furthermore, upon mutual agreement of both parties, the contract may be extended for up
to five (5) additional years.
5.2 REPORTS, RECORDS AND AUDIT
The successful Offeror will agree to maintain all books, records and other documents relating to
this Contract for a period of five (5) years after the end of each fiscal year included in the contract.
The City of Roanoke, its authorized agents, representatives, an~or state auditors shall have full
access to and the right to examine and/or audit any of said materials during said period.
5.3 HOLD HARMLESS AND INDEMNITY
The successful Offeror shall indemnify and hold harmless the City, the Civic Center Commission.
their officers, agents, and employees against any and all liability, losses, damages, claims, causes of
action, suits of any nature, costs, and expenses, including reasonable attorney's fees, resulting from
or arising out of Offeror"s or its employees, agents, or subcontractors actions, activities, or
omissions, negligent or otherwise, on or near City's property or arising in any way out of or
resulting from any of the work to be provided under this Contract, and this includes, without
limitation, any fines or penalties, violations of federal, state, or local laws or regulations, personal
injury, wrongful death, or property damage claims or suits. The successful Offeror shall protect.
indemnify., and old harmless all the parties referred to above from any and all demands for tees.
15
claims, suits, actions, causes o£aetion, or judgements based on the alleged int¥in~ement or
violation or' any patent, invention, article, arrangement, or other apparatus that ma,,' be used in the
performance of the Contract.
5.4 INDEPENDENT CONTRACTOR
The relationship between the successful O:tTeror and the City, is a contractual relationship. It is not
intended in any way to create a legal agency or employment relationship. The successful Offeror
shall, at all times, maintain its status as an independent contractor and both parties acknowted_.e
that neither is an agent, partner or employee of the other for any purpose. The successful Offeror
shall be responsible for causing all required insurance, workers' compensation and unemp[o?'ment
insurance to be provided for all of its employees and subcontractors. The successful Offeror ,.,,'ill be
responsible for all actions of any of its subcontractors, if an,,'.
5.5 ORDER OFPRECEDENCE
A. The final contract documents will include the following:
Section [
Section II
Section III
Section IV
Section V
Contract
Request for Proposal (RFP)
Offeror's Response
Attachments and other Documents to RFP
Terms and Conditions
Any inconsistency among the above documents shall be resolved by giving
precedence in the following order. (1) Contract Agreement, Section I; (2) Terms and
Conditions, Section V; (3) RFP, Section II; (4) Offeror's Response, Section Ilk and
(5) Other documents, exhibits and attachments, Section IV.
5.6 DEFAULT
If the successful Offeror refuses or fails to perform any of the terms of the Contract (a default), the
City may, by written notice to the successful Offeror, terminate the Contract (or the separable part
of the contract). In addition to any fight to terminate, the City may enforce any remedy available at
law or in equity in connection with such default, and the successful Offeror shall be liable for any
damages to the City resulting from the successful Offeror's default.
5.7 ASSIGNMENT
The rights and obligations under this Contract may not be assigned or delegated by the successful
Offeror without the prior-written consent of the City.
The City's right to receive present and/or future payments under this Contract, and any enforcement
rights in connection therewith may be assigned by the City in whole or in part. The Contractor
hereby agrees in advance that it shall have no fight to setoff any other claim against its obligation to
make payments under th'is Contract. and instead must make payments to the City. or Assignee ami
seek redress from such claims against the City or the Assignee as may be appropriate.
:5.8 NONDISCRIMINATION CLAUSE
Every contract of over $I0.000 to which the City is a part.;' shall contain the provisions
subparagraphs (a) and (b) herein.
A. During the performance of this Contract. the contractor agrees as fi~lloxvs:
The contractor will not discriminate against any subcontractor, employee
applicant for employment because of race. religion, color, sex. or nation,al
origin, except where religion, sex. or national origin is a bona fide
occupational qualification reasonably necessary to the normal operation
the contractor. The contractor agrees to post in conspicuous places, available
to employees and applicants for employment, notices setting forth the
provisions of ti'tis nondiscrimination clause.
The contractor, in all solicitations or advertisement fi>r employees placed bv
or on behalf of the contractor, will state that such contractor is an equal
employment opportunity employer.
Notices, advertisements and solicitations placed in accordance with federal
law, rule or regulation shall be deemed sufficient tbr the purpose of meeting
the requirements of this section.
The contractor will include the provisions of the foregoing paragraphs A 1.2. and 3
in every subcontract or purchase order over $10.000, so that the provisions will be
binding upon each subcontractor or vendor.
5.9 AUTHORIZED REPRESENTATIVES
The successful Offeror shall appoint one of its key personnel as a representative who shall have the
power and authority to work with the City and represent the successful Offeror in all administrative
matters so as to provide for the correction of problems and reduction of costs. The Authorized
Representative shall be the person identified in the successful Offeror's Proposal. unless the Oft'eror
provides written notice to the City naming another person to serve as its Authorized Representative.
5.10 INSURANCE
The successful Offeror and subcontractors shall maintain the following insurance coverages with a
quality company, written on an occurrence basis, issued by a company licensed to transact business
in this State, during the life of the Contract, and shall furnish the City with certificates of insurance
which shall also include insurance deductibles, if applicable. The certificates shall name the City.
the Roanoke Civic Center Commission, their officers, agents and employees as additional insureds.
providing coverage against any and all claims and demands made by a person or persons
17
whomsoever ['or property-damages or bodily or personal injur?. (including death)incurred in
connection with the services to be provided under this Contract, with respect to the Commercial
General Liability coverage and the Automobile Liability coverage. With respect to the Workers'
Compensation coverage, the Offeror's insurance company shall~vaive rights of subrouation against
the (_'ity, the Roanoke Civic Center Commission. their officers, agents and employees."
A. Commercial General Liability: $5,000,000.00
$5.000.000.00 General Aggregate Limit (other than Products/Completed
Operations).
2. $5,000,000.00 Products/Completed Operations Aggregate l.imit.
$5.000.000.00 Personal Injury Liability (including liability for slander. Iii,el.
and defamation of character).
$5.000,000.00 each occurrence limit (including liability for Contractual. alld
Owners and Contractors Protective).
Automobile Liability: $5,000,000.00 combined single limit with .applicable
endorsement to cover waste cargo.
C. Workers' Compensation and Employer's Liability:
Workers' Compensation: statutory coverage for Virginia
Employer's Liability: -
a. $100,000.00 Bodily Injury by Accidem each occurrence
b. $500,000.00 Bodily Injury by Disease Policy Limit.
c. $100,000.00 Bodily Injury by Disease each employee.
The above limit mounts may be met by an umbrella liability policy following form
of the underlying primary coverage in a minimum amount of $5,000,000.00
Proof of Insurance Coverage:
1. The Contractor shall furnish the City of Roanoke with the required
certificates of insurance showing the type., amount, effective dates and date
of expiration of the policies.
2. The required certificates of insurance shall contain substantially the
following statement:
"Should any of the above described policies be cancelled before the
expiration date thereof the issuing company shall mail 30 days written notice
to City of Roanoke, Risk Manager. 215 Church Avenue, S.W., Room 506.
Roanoke, VA 24011. The telephone number is (540) 853-t 856"
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5.11 LIMITATION OF LIABILITY
tn the event of any default, nonperformance, or breach of any or' the terms or conditions or' the
Contract by the City, Offeror agrees that the City's liability, if anv. shall be limited to repayment
an amount up to. but not exceeding, the sum of money the City may have received ~¥om the
successful Offeror under the terms of this Contract.
5.12 COOPERATION
Each party agrees to cooperate with the other in executing an,,, documents or taking reasonable
action necessary to carry out the intent and purpose of this Contract.
5.13 FORCE MAJEURE
The obligations of the parties under this Contract shall be subject to force majeure, which includes
strikes, riots, floods, fire, accidents, acts of God. or other causes or circumstances beyond the
reasonable control of the party claiming such force majeure for nonperformance or llte
pertbrmance of such obligations.
5.14 NONWAIVER
Successful Offeror agrees that the City's waiver or failure to enforce or require performance of any
term or condition of the Contract or the City's waiver of any particular breach of this Contract by
the Offeror extends to that instance only. Such waiver or failure is not and shall not be a waiver of
any of the terms or conditions of this Contract or a waiver of any other breaches of the Contract bv
the Offeror and does not bar the City from requiring the Offeror to comply with all the terms and
conditions of the Contract and does not bar the City, from asserting any and all rights and/or
remedies it has or might have against the Offeror under this Contract or by law.
5.15 FORUM SELECTION AND CHOICE OF LAW
By virtue of entering into this Contract, the Offeror submits itself to a court of competent
jurisdiction in the City of Roanoke, Virginia, and further agrees that this Contract is controlled by
the taws of the Commonwealth of Virginia and that all claims, disputes, and other matters shall
only be decided by such court according to the laws of the Commonwealth of Virginia.
5.16 SEVERABILITY
[f any provision of the Contract, or the application of any provision hereof to a particular entit3) or
circumstance, shall be held to be invalid or unenforceable by a court of competent jurisdiction, the
remaining provisions of the Contract shall not be affected and all other terms and conditions of the
Contract shall be valid and entbrceable to the fullest extent permitted by law.
19
5.17 COMPLIANCE WITH LAWS AND REGULATIONS
Successful Offeror agrees to and will comply with all applicable federal, state, and local la,.vs.
ordinances, and regulations.
SECTION 6.0 MISCELLANEOUS
6.1
The City' reserves the right to accept or reject any or all proposats and to waive informalities
and irregularities in proposals received if deemed in the best interest of the Cit.,,' to do so.
6.2 Responses to this Request for Proposal must be in the prescribed format.
6.3
The City may request additional information, clarification or presentations from any of the
Offerors after review of the proposals received.
6.4
The City has the right to use any or all ideas presented in reply to this
P,.FP. subject only to limitations regarding proprietary/confidential data of Offeror.
6.5
The City is not liable for any cost(s) incurred by any Offeror in connection with this request
tbr proposal or any response by any Offeror to this request for proposal.
6.6
Cost of Presentations/Proposes: the expense(s) incurred by Offeror in preparation,
submission, and presentation of the proposal is the sole responsibility of the Offeror and
may not be charged to the City.
6.7
Only the City will make news releases pertaining to this request for proposals or the
proposed award of the Contract.
6.8
Inadequate delivery, poor service, or failure to adhere to any of the terms of the contract by
Offeror may be cause for immediate cancellation of the contract by the City..
6.9
All financial records and documents of the successful Offeror pertaining to or related to in
any way to the Contract or services to be provided to the City shall be open to review and/or
audit by authorized City personnel or City's representatives at any time during normal
business hours.
Remainder of Page Intentionally left intentionally blank.
20
ATTACH.'v[ENT A
OFFEROR REPRESENTATIONS AND CERTIFICATION
The undersigned hereby affirms that:
He,'She is a duly authorized agent of the Offeror (.corporate or other authorization confirmation ma,,'
be requested prior to final contract execution)
He:She has read and agrees to the complete solicitation.
The proposal is being offered independently of any other proposals and is in full compliance with
the collusive prohibitions of the State of Virginia. The Offeror certifies that no employee of its
firm has discussed, or compared the proposal with any other Offeror or City employee, and has not
colluded with any other Offeror or City employee.
The Offeror will accept any awards made to it as a result of this solicitation if the acceptance is
made within sixty (60) calendar days after the proposal due date.
[ hereby certify that I am submitting the following offer as my firm's proposal. [ understand that by
virtue of and returning with this proposal this required response form. [ further certify tull,
complete and unconditional acceptance of the contents of this solicitation (except as may be noted
in any addenda). [ also agree to be bound by any and all specifications, terms, and conditions,
contract document, accepted offer and other documents of the solicitation.
Submitted by:
Company Name:
Address:
Address: City:
State: Zip: Telephone Number:
Fax: e-mail Address:
By: Date:
Manual signature of Agent(s)
If joint venture, each separate signator (company) must provide a completed certification form.
Submitted by: Name and title of Authorized
Note: If joint venture, all joint venture parties must certify and sign
21
CITY OF ROANOKE, VIRGINIA
REQUEST FOR PROPOSAL
FOR
SOFT DRINK PRODUCT REPRESENTATION AND POURING RIGHTS
PROPOSAL No. 99-4-37
The City of Roanoke, Virginia is seeking competitive proposals from qualified Firms to
provide a Soft Drink Products Program at the Roanoke Civic Center and Victory Stadium
facilities in accordance with all terms, conditions and specifications as set out in this Request for
Proposal.
There is scheduled a pre-proposal conference on Thursday, May 6, 1999 at 10:00 a.m., in
the Auditorium Mezzanine of the Roanoke Civic Center, 710 Williamson Road, Roanoke, Va.
24016.
Proposals, to be considered and evaluated, must be received not later than 2:00 p.m. on
Tuesday, Iune 1, 1999 in the Office of Supply Management, City of Roanoke, Virginia, 215
Church Ave., S.W., Room 353, Roanoke, Virginia 24011. Proposals appropriately received will,
at this time, be publicly opened. Proposals received after the above scheduled opening time and
date will not be considered. Faxed proposals are not acceptable.
Your proposal, one (1) original and three (3) copies, appropriately signed by an
authorized representative of your Firm, must be submitted in a sealed envelope or package. The
notation "Civic Center Pouring Rights", Proposal g99-4-37 and the above specified opening time
and date must be clearly marked on the fi'ont of that sealed envelope or package.
The City of Roanoke, Virginia, it's officers, employees or agents will not assume or
accept any responsibility for the opening of a proposal envelope or package prior to the
scheduled opening if that envelope or package is not appropriately sealed and marked as
specified.
The City of Roanoke, Virginia reserves the right to reject any or all proposals, to waive
informalities in any proposal, to award any whole or pan of a proposal, and to award to the
offeror whose proposal is, at the sole discretion of the City of Roanoke, determined to be in the
best interest of the City.
Project evaluation and award will be accomplished in accordance with Section 23.1-4.
(c) of the Code of the City of Roanoke, Virginia, including the price or value of the benefits
offered the City in the.'proposal.
Inquires regarding this RFP should be directed to lames M. Evans, Civic Center
Manager, at (540) 853-2241. Inquires for information regarding proeureraent procedures and/or
EXHIBIT l
FACILITY PROFILES
Roanoke Civic Center
I 1.000 seat coliseum: 6 permanent concession stands. 6 portable stands, VIP lounge
2.450 seat auditorium: I permanent concession stand. 2 portable stands
12.000 sq. ft. exhibit hall: 1 permanent concession stand. 2 portable stands
?rime Tenant: Roanoke Express ECHL Hockey team
Additional Tenant: Arena Football team expected in April 2000
Total food and beverage sales for FY 1997-98:$1.250.000
Victory Stadium
35.000 seat stadium: 4 permanent concession stands. Portables brought in based upon event and
expected attendance.
Total food and beverage sales tbr FY 1997-98:$250,000
EXHIBIT 2
ROANOKE CIVIC CENTER SCHEDULE OF EVENTS
~997-98
JTILY 1997
CFA CAT SHOW
ZZ TOP CONCERT
COMMONWEALTH GA~ES
CHIiRCH OF GOD 0F PROPHECY
SPORTS C.:2~D .:lTD COIN SHOW
ViNCE GILL CONCERT
DA2~ .:=NTIQUE SHOW
VA BAR EiC:~MS
AUGUST 1997
WATCHTOWER CON-v'ENT I ON
HELPING HANDS CONCERT
FIDDLE & BANJO CLUB
T.P. HEARN FIGHT
RKE VALLEY AMATEUR RADIO
MARKET PRO COMPUTER SHOW
ROANOKE CITY SCHOOLS CONVOCATION
TEAMSTERS LOCAL ,~ 171 MEETING
ROANOKE VALLEY GUN SHOW
SALE OF THE CENTURY
SEPTEI~BER 1997
ROANOKE HOME SHOW/SOUTHERN LIVING COOKING SHOW
ROLLER HOCKEY
FIDDLE & BANJO CLUB
ROLLER HOCKEY
300 CLUB DANCE
PYA FOOD SHOW
SENIOR EXPO
CITY SCHOOLS
MENTAL HEALTH MEETING
VA CAROLINA CRAFT' SHOW
OCTOBER 1997
US POSTAL EXAMS
ALAN JACKSON CONCERT
23
FIDDLE & BANJO CLUB
MARKET PRO COMPUTER SHOW
FRIT0 LAY TRADE SHOW
ROANOKE EXPRESS HOCKEY
MISS VA USA PAGEANT
PHA_NTOM OF THE OPERA
CHARLOTTE HORNETS BASKETBALL
ROANOKE SYMPHONY ORCHESTRA
INDUSTRIAL SHOWS OF AMERICA TRADE SHOWS
CHARLOTTE' S WEB
ROANOKE VALLEY GUN SHOW
PUBLIC ICE SKATING
HOCKEY
NOVEMBER
MONSTER JAM CONCERT
HOCKEY
FIDDLE & BANJO CLUB
PUMPKIN FEST POPS
CAROUSEL BROADWAY PLAY
WHY GOOD GIRLS LIKE BAD BOYS
VA STATE BOA/~D OF ACCOUNTANCY - TESTING
HOCKEY
GARY LEWIS & THE PLAYBOYS
MARKET PRO COMPUTER SHOW
BAPTIST GENERAL CONVENTION
HOCKEY
GE QUARTER CENTURY DANCE
HOCKEY
ROANOKE SYMPHONY
VA CHRISTIAN TEEN CONVENTION
WWF WRESTLING
A CHRISTMAS CAROL
SOUTHERN BASEBALL CARD SHOW
HOCKEY
HOCKEY
TIM MCGRAW CONCERT
LUTHER BARNES
PUBLIC ICE SKATING
DECEMBER 19 97
WORD OF LIFE
HOCKEY
24
FIDDLE & BANJO
KEMPO ~KDdLATE DANCE
VITRD~MON CHILDREN' S PARTY
BOARiD OF VETERINARY MEDICINE TESTING
N'UTC~CKER
HOCKEY
GEEA CHRISTMAS PARTY
MARKET PRO COMPUTER SHOW
CH3uMB ER THEATRE
HOCKEY
VITP, A~MON EMPLOYEE PARTY
ROANOKE SYMPHONY
HOCKEY
HOCKEY
HOCKEY
300 CLUB DANCE
PUBLIC ICE SKATING
JANUARY 1~98
GUN SHOW
FIDDLE & BANJO CLUB
HOCKEY
HOCKEY
MARKET PRO COMPUTER SHOW
VA TECH/UVA BASKETBALL GAME
HOCKEY
LOVE LETTERS BROADWAY PLAY
AMWAY CONVENTION
HOCKEY
HOCKEY
MUSICIANS' S BALL
ROANOKE SYMPHONY
AEROSMITH CONCERT
A CHORUS LINE BROADWAY PLAY
B ILL ENGVALL
PUBLIC ICE SKATING
FEBRUARY 1998
SHRINE CIRCUS
AIR FORCE BAND
HOCKEY
CABLE REP ADVERTISING
BOBBY BLUE BLAND CONCERT
US HOT ROD
ROANOKE SYMPHONY
WESTSIDE STORY
HOCKEY
PEPSI COLA LUNCHEON
HOCKEY
MARKET PRO COMPUTER SHOW
ROANOKE SYMPHONY
HOCKEY
THE JUNGLE BOOK
GE ENGINEERS LUNCHEON
SW VA BOAT SHOW
ALVIN AILEY BALLET
PUBLIC ICE SKATING
MARCH 1998
HOCKEY
HOCKEY
HOCKEY
PUFF DADDY CONCERT
MDA C. AR SHOW
HOCKEY
HARLEM GLOBETROTTERS
HOCKEY
HOCKEY
HOCKEY
GUN SHOW
HOCKEY
PUBLIC ICE SKATING
ROANOKE BALLET THEATER
BEAUTY AND THE BEAST
FIDDLE & BA/gJO CLUB
PRINCE & TITE PAUPER
JARS OF CLAY
CHURCH OF GOD IN CHRIST
DA.MN YANKEES
DAVID COPPERFIEL~
ROANOKE SYMPHONY-
KINDER KONCERTS
VA JR MISS PAGEANT
SYMPHONY AUDITIONS
STAR CITY MODEL EXPO
COASTAL MART LUNCHEON
TRISTA FARRELL RECEPTION
AEP RECEPTION
JOHN WILLIAMS RECEPTION
MARKET PRO COMPUTER SHOW
GENERAL MILLS RECEPTION
APRIL 1998
HOCKEY
BASEBALL CA/~.D SHOW
HOCKEY
HOCKEY
VA SHOW CP,3~FT SHOW
VICA CONVENTION
HOCKEY
WCW WRESTLING
ERNIE WILLIAMS CONCERT
FIDDLE & BANJO CLUB
ROANOKE SYMPHONY
THE BOLSHOI BALLET
RAINBOW FOREST CHURCH
JABBERWOCK
ROANOKE SYMPHONY
ELECTRONICS SHOW
VA BOARD OF VET MEDICINE TESTING
MARKET PRO COMPUTER SHOW
MAY 1998
RINGLING BROTHERS CIRCUS
BILL GAITHER & FRIENDS CONCERT
TOLL PONY
BROOKS & DUNN
JODY WATLEY
MAGIC CITY FORD SHOW
EASTER STAR CONVENTION
JAMES H. DREW FAIR
FIDDLE & BANJO CLUB
VA. DEPT OF TRANSPORTATION MEETING
STAN KINGMA' VIRGINIANS
LINDA WATKINS SCHOOL OF DANCE
FLOYD WA.RD DANCE REVUE
MRS VIRGINIA INT'L PAGEA1T~
LORD BOTETOURT PROM
VA STATE BOARD OF ACCOUNTANCY
KROGER FOOD SHOW
CLUB 300 DANCE
NORFOLK SOUTHERN CORP MEETING
CAVE SPRING PROM
REGIONAL CH3LMBER MEETING
FIFTH DISTRICT JOB FAIR
WM BYRD PROM
MARKET PRO COMPUTER SHOW
JIINE 1998
PkRENTING FAIR
TIMESLA/~D ATHLETE OF THE YEAR
DEF SQUAD TOUR BAND
METHODIST CONFERENCE
SOUTHERN STATES
VA FUNEP. AL DIRECTORS CONVENTION
CAVE SPRING GRADUATION
WM FLEMING/PATRICK HENRY GRADUATION
ARDELL STONE DANCE RECITAL
LORD BOTETOURT GRADUATION
MISS VA PAGEANT
SW VA BIRD SHOW
MARKET PRO COMPUTER SHOW
April 29, 1999
ADDENDUM NO. 1
PROPOSAL NUMBER 99-4-37
Gentlemen:
Please allow this Addendum No. 1 on Proposal Number 99-4-37, SOFT DRINK
PRODUCT REPRESENTATION & POURING RIGHTS, to be made a part of the
specifications.
Proposal Number 99-4-37 is scheduled to be opened at 2:00 p.m., Tuesday, June 1,
1999, in the Office of Supply Management, City of Roanoke, Virginia.
The receipt of this Addendum should be noted on your proposal response.
This purpose of this addendum is to add the following specifications to the RFP.
1. Regarding Victory Stadium: In the event the stadium is torn down, closed down
for remodeling or the like, the monies committed to the stadium revert back to
the soft ddnk company and the soft ddnk company is not obligated to re-channel
those funds to the Roanoke Civic Center.
2. Add Under Section 2.3 Product Pdcing: 20 lb. Canisters for portables.
3. Attached is a pdcing list for our advertising opportunities (This was inadvertently
left out of the packet).
Addendum _
Page 2
Your attention and response will be appreciated.
Sincerely,
DDR/dh
D. Darwin Roupe, CPP, PPB, CPPO
Manager, Supply Management
Roanoke Civic Center Advertising
Outdoor Signage
Williamson Road Entr~ce _Marquee (four panels on each side)
Includes daily message center displays - approx. 8,00 per day
Pa~'king Lot Signage a~d Naming Rights
Opportunities
$25000 - both sides
$20,000 - all lots
Indoor Sienaee
Scoreboard Advertising P,'mels
Upper .~a'ena Bowl Fascia Panels
Lower Arena Bowl Fascia Panels
* Exit Portals
~' Concourse Walls
* Box Office - Concourse
'~ Concourse Message Boards
* Stairstep Risers
Print_ Advertisin~
* Ticketbacks
* Parking Tickets
"Ticket Envelopes
"Drink Cups
4 Center Panels
8 Lower Panels
8 Upper Panels
TBD (36"' x 96")
2 West-side Panels (36' x120")
4 East-side Panels (36" x 120")
2,1 Exit Panels (24' x 36")
20 panels (40" x 61")
1 Panel (36' x 120")
12 Panels
250,000 printed
150,000 printed
25,000 printed
300,000 soft drink cups
200,000 beer cups
$12,000 per panel
$7,50q per panel
$5,000 per panel
$12,500 per panel
$12,000 per panel
$15,000 per panel
$5,000 per panel
$5,000 per panel
$18,000 per panel
$5,000 for 2 panels
$25,000
$10,000
$7,500
$5,000
$12,500
$12,500 (exclusive)
ROANO
CIVIC CENTER
Pepsi-Cola Company
The Right Choice For The Roanoke Civic Center
Response to Request for Proposal No. 99 - 4 - 3 7 for Soft Drink Product
Represetttatiott & Pouri.g Rights for Roa.ol~e Civic Cettter attd Victory Staditt.!
Contract Period: October I, 1999 - September 30, 2004
INTRODUCTION ROANOKE
CIVIC CFNT[R
This presentation will serve as Pepsi Cola's response to the request
roi' l'roposal No. 99-4-37 issued by The Roanoke Civic Center and Victory
Stadium(AKA: Roanoke Civic Center) for Soft Drink Product Presentation
and Pouring Rights. This proposal will address the exclusive needs of
Roanoke Civic Center as it relates to soft drink and cold beverages. The
details provided should be considered in conjunction with the terms set
forth in tile RFP. The ternls of this proposal should be considered
confidential. Pepsi Cola wants to continue to develop and enhance the
pa[tnership already established, and not only meet, but exceed the
expectations of tile Civic Center as it relates to service and marketing:
Pepsi is pleased to have been considered by Roanoke Civic Center
for this RFP and hopes this very successful relalionship will continue.
2
The hlea:
Exclusive Partnership with Pepsi-Cola Company
ROANOKE
CIVIC CENTER
Mission:
Continue to be the Long-Term Exclusive Beverage Supplier 'for the
Roanolie Civic Center by Developing a Total Beverage Partnership
through Value-Added Marketing Programs, as well as, providing
Brands that are with out a doubt, leaders in this market. In short,
Pepsi wants to provide The Roanoke Civic Center with the resources
to grow revenues, promote the Civic Center and enhance its events.
Pepsi-Cola and The Roanol~e Civic Center have enjoyed a successful
partncrship. We, at Pepsi, would like to continue to provide quality
service, marketing programs and market leading products, that will
exceed the expectations of both the Staff and the patrons of The
Roanolie Civic Center.
Pepsi Cola Product Line-Up
Response Io section 1,0 Paragraphs 1.2, 1.4,1.5, &l.6
ROANOKE
CIVIC CEFITER
Pepsi - Cola's intent is to provide the Roanoke Civic Center Coliseum, Exhibit Hall ,Auditorium and
Victory Stadium with carbonated/non-carbonated products for all events at which the City operates
concessions at each location with the following exceptions:
A&W Rootbeer may be sold at the A&W Rootbeer concession stand along with Pepsi Products. The
Pepsi-Cola company will no! be responsible for distribution of this product nor servicing the
equipment used to dispense this product.
Pepsi-Cola also understands and agrees that the beverages may be germane to tile fimctiou itself, and
in such cases the City's contract with the tenant may permit tenant to dispense samples of beverages
in quantities smaller Ihan lhat normally offered for sale.
Pepsi-Cola also acknowledges that beginning July 1, 1999 concession operations for tile Civic Center
and Vicloly Stadium shall be managed in-house by the management of the Roanoke Civic Center.
Page five (5) identifies lhe Brands thai the Pepsi-Cola Company will provide for dispensing lhrough
Fountain equipment.
Page six (6) identifies lhe Brands thai the Pepsi-Cola Company will provide for the Roanoke Civic
Cenler for retail through cooler equipment under lhe categories of Water, Isotonic, Juice, and Tea.
I! is Pepsi-Cola's underslanding lhat lhe contract period shall be for Five (5) years, from October !,
1999 lhrough September 30, 2004.
Pepsi-Cola agrees Io provide service to each facility based oil the event Calendar and delivery
window identified by the Civic Cenler in Ihe RFP.
Pepsi will work directly wilh lhe Food & Beverage Manager on all related elements of the contract.
Pepsi will also provide adequale service for unscheduled events thal are added, given 72 honrs
nolice.
Pel, si's Brand Lineup Is Positioned Best for
The Roanoke Civic Center
ROANOKE
CIVIC CENTER
Pepsi-Cola Carbonated Soft Drinks are Proven Winners
· #1 Beverage Bra.d with Tee.s
· Ra.ked as one of lite "coolest"
bra.ds wilh tee.s j.sl behi.d Nike
a.d So.y
· Prcfc~ed bv 6{}% of Co.smners in
20MM blind lasle lesls
· Appeals to fmMoving people of all ages
· A fun brand image fha! is jusl a little
Ihere' '
· Positioned o. lasle and lifestyle imagery
· Fastest growing diel brand/consumer
prcfctTcd lasle
· Slrong appeal for kids. lec.s, yoong ad.lis
and elhnic cousumers
· #2 Orange drink in lhe comflry
· A contemporary image promotes tim
in a fruit-based beverage
· 20oz ranked #1 in this Market. according
Io Dala Bank
-Mosl pop.lar CSD for leens and you.g
adtllls
· # I selli.g si.gle-scrve bra.d
· Faslcsl growi.g CSD of lite '90s
· Wide popularity wilh teens and
young adults
· Fastest growing cherry cola
· Number I Bm.d i. ils Calegory
i. Ihe Cou.try
-Dr. Pepper 20 oz O.I fa.ks Coke 2t}oz
i. this Markel. accordi.g 1o Dala Ba.k
5
Pepsi's Brand Lbteup Is Positioned Best.for
Roanoke Civic Center Civic Center.
ROANOKE
CIVIC CENTER
Pepsi-Cola Provides the Preferred Alternative
Beverages to Fit All Lifestyles
· Liplon Brisk offered in 20oz Plastic Bollle
· Liplon's Brew offered in 16oz glass boules
· #1 lea Irademark, oulselliug nearesl
compelilor by 50%
· Tea is itl beverage with hmch
· Refreshing iced lea wilh a drinkabilily
and lasle only Liplon eau deliver
· Rcfreshiug, aulheutic real brewed lea
· Available in 3 flavors
· For active young adulls
· Leverages ti~e popular Sla.tbucks braud
· Refreshing and convenienl with a
slightly sweet, creamy lasle
· The waler for aclive ymmg adulls
· Firsl nalionally dislribuled bollled xvaler
· Promises consislenl, greal lasle
· Oulsold Evian iu lesl markels
· Available in 4 flavors
· # I Brand of Juice attd Juice Drinks
· Faslesl growing of lite lop 5 brands of
.juice beverages itl conveuience slores
-Available in 5 flavors
· The sporls drink for alhlclic voulh
leens aud adults
· Energelic, cool aclive beverage
· Satisfies wilh carbs, fluids and greal lasle
· Available ht 6 flavors
· Refreshing Fruil Beverage.
wilh real Fruit Juice, a greal
refreshing alterualive Io 100%
juices and Carbonaled soft drinks
Pepsi's Brands Deliver Extraordinary Results
Itt 1998
ROANOKE
CIVIC CENTER
BRAND
20 oz 20 oz 1998
RANK SHARE
Mt, Dew I 5.1
Dr. Pepper 2 5.0
Pepsi 3 3.4
Coke 4 2.5
Sprite 5 1.8
Die! Dr. Pepper 6 !.2
Diet Coke 7 I.O
Die! M!. Dew 8 0.9
Meilo Yello 9 0.9
Die! Pepsi I 0 0.8
TOTALS 22.6
'Aquafina Waler ! I 0.6
LeBleu 12 0.4
Mr. Pibb 13 0.4
'Surge 14 0.3
Diet Sprite ! 5 0.3
CF Pepsi 16 0.3
CF Die! Coke ! 7 0.2
Brisk 18 0.2
Seagrams 19 0.2
Mug 20 0.2
TOTALS 3.1
Source: Dala Bank 1998
Top 10 Share of Sales
II I I
Pepsi = 73%
Coke = 27%
Top 20 Share of Sales
Pepsi = 68.9%
Coke = 31.1%
7
Pepsi Cola's Product Line-Up By Brand/Package
Response to Section 4.1.1. Product Pricing pursuant to Section 2.3
ROANOKE
CIVIC CENTER
Fountain Post Mix:
Pepsi. l)icl Pepsi. Mt I)cx~ Dr Pcpl~cr. Diet Dr. Pepper. Slice Lemon Lime, Slice Orange, HmVaiinn Pm~ch, Pink Lemonade, Mug Roolbcer.
I.,iplon 'Fc;~ S~xcclcncd and 7-UP
Fountain Pre Mix:
Pepsi. Dicl Pepsi. MI. Dcx~. I)r. Pcppcr. Slice Ol';mgc
Fountain Cu~
Cul)~ 16 oz Paper. 22 oz Paper. & ~2 oz PI;tslic Cuslomiz~l
2Ooz Carbonaled Sofl Drinks Plastic Bollles:
Pepsi, Diel Pepsi. Pepsi One. l)iel CF Pepsi. CF Pepsi. MI, Dex~. Diel MI. De~v. CF MI. De~v. Dicl CF MI. Dexv. Dr. Pepper. Dicl Dr. Pepper.
CF l)r l'cpper. Diel CF Dr. l~cpper. Cherry Pepsi. Slice Orinase. Slice Lemon Lime. Schsv~pes Ginger Ale. Liplon Brisk Te~ and Mug
Roo~bccr
12 oz Cans Carbonaled Sofl Drinks:
Pepsi, Diet Pepsi. Pepsi One. Dicl CF Pepsi. CF Pepsi. MI. Dc~. Diel MI. De~, CF MI. Dew. Diel CF MI. Dew. Dr. Pepper. Diel Dr. Pepper.
CF l)r Pepper. I)iel ('F l)r. l'cpper. Chcr~ Pepsi, Slice Ora,ge. Slice Lemon Lime. Sch~v~pes Ginger Ale and M,g Roolbcer
20oz Non-Carbonaled Producls Pl~slic Bollles:
Fn~ilx~ork~ Juices: SIr;~xsberr~ Melo.. Peach P~pa)a. T:mgeri,e Ciln~s, Apple R~spbcr~'. Pink Lemonade. & Gunva Bern'
Walcr Aqunlina
All Sporl I,cmon Lime. Ornnge. Fruil Pm~ch & Black Ice
16 oz Non-Carbonaled Producls Glass Bollles:
Oce:m Spr;~) Juices: Or;rage. Apple, Cnm Gr:q~e. Crm~ Bc~'. & Frail Pm~ch
Liplon's Bre~ S~ccle,cd. & S~veelened x~ilh Lemon
Pel, si Cola's Pricing Structure By Package
Response to: Section 4.1.1 Product Pricing pursuant to Section 2.3
(Continued)
ROANOKE
CIVIC cENTER
Case
Packages Cost
12 oz Cans Carbonated Soft Drinks $ 5.50
20 oz Carbonated Soft Drinks $10.00
i 6 oz Ocean Spray (I 2 per case) $ 7.00
16oz Lipton Tea $13.25
Unit
Cost
$ 0.23
$ 0.42
$0.58
$0.55
Frappuccino (cold coffee)
20 oz Fruitworks
20 oz Aquafina Water
20 oz All Sport
5 Gallon BIB
5 Gallon Pre Mix
16 oz Cups
22 oz Cups
32 oz Customized Cups
Lids for 16oz and 22oz Cups
20 LB. CO2 Canisters
$ 12.00
$10.00
$ I0.00
$ I 0.00
$ 34.25
$15.00
$ 45.60
$ 57.60
$ 60.00
$ 32.00
$15.00
!.00
$ 0.42
$ 0.42
0.42
6.85/gal
3.00/gal
0.04/cup
0.05/cup
$ 0.24/cup
$ 0.013/lid
$ 0.75/LB
Units/
Case
24 units
24 ufiits
! 2 units
24 units
12 units
24 units
24 units
24 units
5 gal box
5 gal tank
1,216 cups
1,200 cups
250 cups
2,400 lids
20 LBs
Pepsi-Cola will maintain the above product pricing througllout the five year period of the
contract. However, Pepsi-Cola reserves the fight to increase pricing if there is a large price
increase on raw materials. At which time Pepsi-Cola will give the Civic Center 60 days notice and
necessary documentation.
9
Response
,4dvertish g
Section 4.1.2 Product Represeninfion' &
Advertising Rights
RO E
CIVIC C[~ITER
L:ach year ofthe Icl'm, Pepsi-Cola will purchase lhe following advertising package, according to tile rate card for
display adverlising package. Pepsi-Cola will pay tile sum of $25,000 per year for the Williamson Road Entrance
Marquee (four panels on each side) to include daily message center displays of approximately 800 per day.
In exchange for being the "Official Beverage Supplier", Pepsi-Cola will receive exclusive sob drink product
representation benefits and advertising rights at Roanoke Civic Center and Victory Stadium. The only Non-Alcoholic
beverage producls that can be represented or advertised at Roanoke Civic Center facilities will be Pepsi-Cola
products.
Pepsi Cola will also receive media recognition describing Pepsi as the "Official Beverage Supplier"ofthe Roanoke
Civic Center and Victory Sladium. Pepsi-Cola will be included in all advertisements that are appropriate, Io include,
multiple event advertiseme, ls, calendar of events, etc.
Pepsi-Cola will also provide lhe Roanoke Civic Center with Back Lit Menu Boards and Dispensing equipment thai
will prominenlly Iisi and idenlify the available products for sale. This signage shall be clearly visible lo tile public.
Pepsi-Cola will provide cups Io tile Roanoke Civic Center and its facilities at all dispensing locations based on the
cost established under Section 4. I.i Produc! Pricinff (page 9)
in exchange for being the "Official Soft Drink oflhe Roanoke Civic Center, Pepsi would like to receive 12
complimentary tickets to each evenl and 6 complimenlary VIP parking passes.
10
Marketing attd Promotions
Response to Sections 4.1.3 and 4.1.4
RoAiXlOl<l
CIVIC CENTER
Response to Section 4.1.3. Event Marketing and Promotions
Each year of the term, Pepsi-Cola will designate $15,000 annually for use by the Civic Center for marketing mutually
agreed upon events and/or the promotion of events at the Civic Center or Victory Stadium. E. xamples include: the
Roanoke Country Fair & Music Festival or High-Profile Concerts.
Response to Section 4.1.4 Minor Leagne llockey Promotions
Each Year ofthe term, Pepsi-Cola will provide a pre-determined number ofsideline coolers, cups, towels, and
product to the Minor League tlockey Team. Pepsi will also work with the team to design game day or market-wide
promotions. Examples include: Fan giveaways, in store sweepstakes for team related prizes/tickets, and game day
contest. Estimated annual value: $5,000.
Estimated Total Marketing and Promotions Funding
= $ 20,000 Annnally
· II
Response to:
Equipment Platt
Section 4.1.5 Equipment, Service and Installation
ROANOKE
CIVIC CENTER
Vending:
Pepsi-Cola will furnish any and all equipment to operate existing and Future vending needs at The Roanoke Civic Center. This
vending equipment shall be New and equipped with Dollar Bill Validators (DBV). This vending equipment will be placed,
serviced and maintained at locations identified by tire Civic Center Manager. Pepsi will make recommendations to the Civic
Center on additional placements and or pickups that will assist to increase the Civic Center's revenues. Pepsi Cola will assume
all Cost associated with placing, servicing and maintaining this equipment, excluding inslallatiofi of power, for the Civic
Cenler. These vending machines will be filled by the Civic Center, with products purchased by the Civic Center, flora lhe
Pepsi-Cola Company of Roanoke, Virginia
Pepsi Cola will provide timers on all vending machines located in the concourse so they may be turned offand on
automatically These vending machines will be quiet and not disruptive to the activities on-going in the facilities.
Pepsi-Cola will receive exclusive Vending Rights for the entire Roanoke Civic Center facilities.
Visa Coolers:
Pepsi-Cola 'will provide tire Civic Center with electric Visa Coolers. Pepsi Cola will assume all Cost associated with placing,
servicing and maintaining this equipment, excluding installation of power. These coolers are to be used for the purpose of
retailing Pepsi-Cola bottled products.
In exchange [or this equipment Pepsi-Cola will receive relail exclusivity on Carbonaled drinks, Juices, Bottle waler, Teas
ami isotonic sports drinks, at the Roanoke Civic Center's facilities.
Pepsi-Cola understands and agrees to all requirements set forth by the Civic Center associated with Section 2.4 Equipment.
12
Response to:
Equipment Platt
Section 4.1.5 Equipment, Service and lnstsllation (continued)
ROANOKE
CIVIC CENTER
_ _~_ I 2 I L L I I I I lllllllll L Ltl I .
Fountain:
Pepsi shall be responsible for providing, installing, maintaining, repairing and accounting for all Fountain equipment
placed at the Roanoke Civic Center facilities as identified by the Roanoke Civic Center Manager.
Pepsi-Cola understands and agrees to ;neet all requirements, set forth by the Roanoke Civic Center in RFP//99-4-37,
as described in following Sections:
Sections 2 4 Equipment
Sections 2.5 Equipment Maintenance
Sections 2.6 Electricity
Sections 2.7 Storage Space
Sections 2.8 Service Personnel
All problems reported to Pepsi Cola involving any equipment shall be responded to within twenty four (24) hours.
13
Equipment Platt
Response to: Section 4.1.5 Equipment, Service aud Installation {continued)
ROANOKE
CIVIC CENTER
Pepsi-Cola Equipment Allows Placement in Convenient Locations.
Vending
· Coliseum Concourse
· Coliseum Employee Areas
· Exhibit Hall
· Auditorium
· Victory Stadium
Fountain
· Concourse Concessions
· Exhibit ltall
-Auditorium
· Victory Stadium
14
Parttterships
Response to Sections 4.1.6.
ROANOKE
CIVIC CENTER
Response to: Section 4.1.6. Branded Food Pnrtnerships~
Throughout the term, Pepsi-cola commits to assist the City of Roanoke in negotiations to contract with national
branded food operators at the Civic Center. Pepsi-Cola agrees to schedule and attend meetings with national branded
t~ood operators with whom Pepsi has slrong relationships. Exmnples of potential food operatOrs'include: Subway,
Taco Bell, Pizza tlut, KFC, Little Caesars, Wendys and Frito Lay.
15
MarAeting Programs
Response to: Section 4.1.7. Other Elements
ROANOKE
CIVIC CENTER
Throughout lhe term, Pepsi-Cola will provide marketing programs to create awareness and increase attendance at
Civic Center events. Some examples of marketing programs, their respective values and brief description follow:
Marketing Program - 3,00,000 can panels.
Pepsi-Cola will design and distribute 3,000,000 cans which will promote a mutually agreed upon event(s) at lhe
Civic Center or Victory Stadium. The interaction of a consumer with a soft drink can is a "hand to mouth"
interaction where the consumer raises the advertising vehicle to their eye-level. Research has determined that
the majority ofconsumers will read an advertisement on a soft drink can at a much higher rate than a print
advertisement.
Can Panel Advertising Marketing Value - $69,000
B
Marketing Program - I00 GRPs radio tags.
Pepsi-Cola will mn a twenty-second message promoting a nmtually agreed upon event(s) at the Civic Center or
Victory Stadium. The tag will immediately follow a Pepsi-Cola Company Brand advertisement. Pepsi-Cola
runs radio advertisements approximately 35 weeks each year and Pepsi will work with the Civic Center or
Victory Stadium to determine the best-available dates for these tags to air.
Radio Advertising Marketing Value - $10,000
C
Marketing Programs - Vending Machine Promotion
Pepsi-Cola has over 5,000 vending machines in a 50 mile proximity of the Roanoke Civic Center and Victory
Stadium. Pepsi will place discount coupons or other advertising copy, provided by the Roanoke Civic Center
or Victory Stadium, on Pepsi-Cola products dispensed through a mutually agreed upon number of these
vending machines.
Vending program Marketing Value - $ I 0,000
16
Marketing Programs
Reslmnse to: Section 4.1.7. Other Elements {continued}
OANOKE
CIVIC CENTER
D
Marketing Program - Souvenir Cup Art
Pepsi-Cola will provide art for a 32oz souvenir cup for use at the Roanoke Civic Center. The concessionaire will be
responsible for production costs.
The design will be mutually agreed upon by the Civic Center and Pepsi. For example, it could be used to create a
schedule cup for Hockey or Indoor Football. Fans at a single game who purchase the cup would be reminded of
future game dates. Another option is to use the cup to increase beverage sales by creating a very desirable graphic.
For example, a championship cup design.
Souvenir Cup Program Marketing Value - $5,000
Total Marketing Valise of Snsnple programs - $94,000
17
Additional Support to the Roanoke Civic Center
Response lo: Section 4.1.8. Payments to support the Mission of the Civic Center
ROANOKE
CIVIC CENTER
Annually, Pepsi-Cola agrees to provide a one day rental fee to the Civic Center on behalfof non-profit community
organizations or City High School Athletic Programs.
Approximate Annual Value: $2,800
18
Pepsi Cola Delivers the Funding Solutions'
ROANOKE
CIVIC CENTER
Funding Generator
Advertising Package
(Willia.tvon Road Entrance lllarqnee)
Event Markcling and l'romotions
(E. vample: Roa.ohe Colt.try Fair attd Music Festival)
Minor League Hockey Promotions
(Fan Giveaways, sweepstahes, attd prizes)
Can Panels Advertising MarAet I/alue
(3, 000, 000 Ca. Pa.el, v to promote
Radio Advertisi.g Market Vahte
(I O0 GRPs Radio Tags)
l/¢lldJll[~ Pl'o~ram Market I/ahte
(vemling Machine Promotion - 50 Mile I'roximily)
Souvenir Cup Program Market Value
(32oz Plastic Civic Center Cup)
Spo.sorships of Non-Profit Organizations
(One day rental fee to The £¥vic Cetttet' or ~ctory ,¥htditttt
Estimate
Annually
Total
$25,000
5.000
$s, ooo
$69,000
$10.000
$1o, ooo
$5,000
$2,800
Estimate
5 Years
$125,ooo
$ 75, 000
$25,ooo
$345.000
$5o, ooo
$5o,00o
$25.000
$14.000
$ o9 oOo
19
Sutnmary: Why Partner with Pepsi- Cola Company
ROANOKE
CIVIC CENTER
In Summary, Pepsi-Cola will provide: $25,000 annually to the Civic Center for
exclusive soft drink products and adveflising rights, $15,000 annually for event
marketing and promotions, $50,000 in equipment and service, $5,000 annually in
product and promotions for the minor league hockey team, approximately $94,500
annually in additional marketing value and $2,800 annually on behalf of non-profit
community organizations or high schools. The annual total value of the package
presented by Pepsi-Cola in response to the RFP for soft drink product
representation and pouring rights for the Roanoke Civic Center and Victory
Stadium in cash, equipment, free product and marketing programs is $192,300.
20
THE PEPSI BOTTLING i~ROUP
Mr. D. Darwin Roupe
Manager, Supply Management
Roanoke City
Dear Mr. Roupe
The Pepsi-Cola Company appreciates the opportunity to bid on the Roanoke Civic
Center and its Facilit'l'~.' We hope to continue our successful Partnership with the
Roanoke Civic Center. We believe we have put forth our best effort in answering the
Request for Proposal No. 99-,4-37 for Sol~ Drink Product Representation & Pouring
Rights for Roanoke Civic Center and Victory Stadium. However, Pepsi Cola would like
to include the following element to our proposal:
The Pepsi-Cola Company will provide the Roanoke Civic Center and its
Facilities, for their use at events, Four (4) Pepsi Mobile Carts. These are
Ice cooled Carts in which the Civic Center can use to sell 20oz Pepsi
Products. These four (4) coolers will be made available to the
Roanoke Civic Center on an as needed basis.
V~iue: $3,000 each X Four (4)= $12,000
Again, we, at Pepsi, would like to continue this successful partnership with The
Roanoke Civic Center. We are committed to, and will continue to provide the Roanoke
Civic Center with value added programs, quality service and market leading products.
Cc: Mike Dittrich
Tim Swecker
Sincerely,
Mark Cooke
Key Accounts Manager
THE PEPSI BOTTLING GROUP P.O. 8OX 1110. ROANOKE, VA 24019
IN TH~ couNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
No. 34922-0~0300.
A RESOLUTION concurring in the recommendations of the City's administration for
updating the City's sewer exemption meter credit program.
WHEREAS, proposed changes to the sewer exemption meter credit program have been
considered at several Water Resources Committee meetings; and
WHEREAS, it has been determined that a "grandfathering" of existing customers and a
rebate program would be offered in order to encourage customers to change their meter to a fixed
location for reading by the City's meter readers.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. Council concurs in the recommendations of the City's administration for updating
the City's sewer exemption meter credit program, as more particularly set forth in the Water
Resources Committee report submitted to this Council, dated July 3, 2000, and the attachments to
that report.
2. The Director of Finance is authorized to implement the $100 rebate program in order
to help offset the costs of replacing a citizen's existing meter with a City meter.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11, 2000
File #27-111-468
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34922-070300 concurring in th6 recommendation
of the City's administration updating the City's sewer exemption meter credit program, as
more particularly set forth in a report of the Water Resources Committee and attachments
dated July 3, 2000; and authorizing the Director of Finance to implement a $100.00 rebate
program in order to help offset the costs of replacing a citizen's existing meter with a City
meter. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Kit B. Kiser, Assistant City Manager for Operations
James D. Grisso, Director of Finance
Dana D. Long, Chief, Department of Billings and Collections
Robert H. Bird, Municipal Auditor
Jesse H. Perdue, Jr., Manager, Water Department
Samuel Hayes, III, Manager, Utility Line Services
C:~VIyFiles~HJLY3COR. WPD
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Sewer Exemption Meter Credit Program
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council approve
the sewer exemption meter credit program as outlined in the attached staff report.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: I
CC:
City Clerk
City Attorney
Director of Finance
Water Department Manager
Utility Line Services Manager
Municipal Auditor
City of Roanoke
Office of Billings & Collections
June 19, 2000
Members of the Water Resources Committee
Roanoke, Virginia
RE: Sewer Exemption Meter Credit Program
Dear Chairperson Wyatt and Members of the Water Resources Committee:
Proposed changes to the sewer exemption meter credit program have been considered at
several prior Water Resources Committee meetings. At the last meeting on February 22,
2000, several options were discussed and it was determined that a "grandfathering" of existing
customers and a rebate program would be offered in order to encourage customers to change
their meter to a fixed location for reading by the city's meter readers. It was also discussed
that when a residence or location with an exemption meter is sold, then the new owner would
comply with the new program requirements. A summary of the procedures follows:
Co
Customers will be asked, where practical, to relocate their meter. If it is not practical,
then those customers will be grandfathered.
Two rebate programs will be offered for the period of July 1, 2000 through June 30,
2001. A $100 rebate program will be offered for those customers with sprinkler systems
to help offset the costs of replacing their meter with a city meter. In the majority of
cases, sprinkler systems use a meter box located near the city's water meter. A $200
rebate program will be offered for those customers with existing sewer exemption
meters to aid in offsetting the costs of meter relocation.
A city meter will be provided and placed in the meter box free of charge by the City's
Utility Line Services Department.
All new customers applying for a first time sewer exemption meter permit will be
required to comply with the new procedures.
For grandfathered customers, additional conditions will be established as follows: 1) if
a meter reading is late or received after the bill has been processed, no credit will be
allowed; 2) if no meter reading is provided, credit will not be given for that billing period;
3) if up to four (4) meter readings are missed or not mailed during a one (1) year period,
then the permit will be revoked and the "grandfather" clause will no longer apply.
Attached to this report is a final version of the revised procedures offered for your approval.
We would be pleased to answer any questions you might have.
Sincerely,
Dana D. Long
Chief, Billings and Collections
Room 212 215 Church Avenue, S.W. Roanoke, Virginia 24011-1529 Phone (540) 853-2880 Fax (540) 853-2458
e-mail: obc@ci.roanoke.va.us
CZ
Jesse Hall, Deputy Director of Finance
Jesse Perdue, Manager, Water Department
Sam Hayes, Manager, Utility Line Services
Bob Bird, Municipal Auditor
SEWER EXEMPTION METER PROGRAM PROCEDURES
for customers with existing sewer exemption meters
OVERVIEW
The Sewer Exemption Meter Program is offered to city water/sewer customers to
measure water used for outside watering, irrigation or swimming pools which does not
enter the sanitary sewer system for the purpose of issuing an exemption or credit on
the sewage treatment charges. This program operates on a cost sharing basis wherein
the customer shares in the cost of installation and the city provides, installs, maintains,
and reads the meter free of charge. We encourage current users of this program to
use city meters located in a meter box which will be read by the city's meter readers.
However, if it is not practical for the customer to relocate their existing meter, then
those customers will be "grandfathered." We will be glad to assist in determining the
feasibility of relocating the meter.
The majority of the existing sewer exemption meters fall into two categories: a) meters
used for sprinkler systems and b) meters which are portable or located in a fixed
position within the customer's plumbing system. Please read below for additional
information.
CUSTOMERS WITH SPRINKLER SYSTEMS
Customers with sprinkler systems having an exemption meter located in a meter box
next to the city's water meter are encouraged to exchange their gallon meter for a
meter provided at no cost by the city. This will allow meter readings from the city
water meter and the sewer exemption meter to be recorded in the same unit of
measure which is hundreds of cubic feet. It may be likely that the size of the meter
box for the sprinkler system meters will prohibit installation of a city meter. However,
if it is not practical to exchange the meter, then those customers will be
"grandfathered." Please call Billings & Collections at 853-2456 to schedule an
evaluation. We will gladly examine those meters on a case-by-case basis.
After installation of a city meter, the meter will be maintained by the city's Utility Line
Services Department. If the meter malfunctions, it will be replaced at no charge.
REBATE PROGRAM - Sprinkler Systems - July 3, 2000 through June 30, 2001
The City will offer up to $100 to offset the costs to exchange the existing meter with
a new city provided meter. The $100 rebate program is effective from July 3, 2000
through June 30, 2001 only. An original receipt will need to be provided to the Office
of Billings & Collections along with a written request for a refund. If the cost to
exchange the meter is less than $100, only the actual amount of the invoice will be
refunded. If the cost is greater than $100, only $100 will be refunded.
II.
2
CUSTOMERS WITH SEWER EXEMPTION METERS (except for sprinkler systems
outlined above)
Customers with existing sewer exemption meters are encouraged, where practical, to
relocate their meter into a meter box on a "T" off the service line as depicted on the
attached diagram. If it is not practical to relocate the existing meter, those customers
will be "grandfathered." The Office of Billings & Collections is available to assist you
in determining the practicality of relocating the existing sewer exemption meter.
Please call our Meter Reader Supervisor at 853-6817 to schedule an appointment.
REBATE PROGRAM July 3, 2000 through June 30, 2001
For customers with existing sewer exemption meters not placed in a meter box as a
part of a sprinkler system, a rebate of up to $200 is offered to aid in offsetting the
costs of relocating the meter into a meter box as depicted on the attached diagram.
The $200 rebate program is effective from July 3, 2000 through June 30, 2001 only.
An original receipt will need to be provided to the Office of Billings & Collections along
with a written request for a refund. If the cost to relocate the meter is less than
$200, only the actual amount of the invoice will be refunded. If the cost is greater
than $200, only $200 will be refunded.
III.
PROCEDURES FOR EXISTING SEWER EXEMPTION METERS NOT BEING RELOCATED:
This applies to customers who maintain their own sewer exemption meters which are
not being read by the City's meter readers ("grandfathered" customers):
The sewer exemption meter must be read a) every three months for quarterly accounts
and b) every month for monthly accounts in conjunction with your regular billing cycle
in order for the credit to appear on your water/sewer bill. The reading should be
mailed or faxed to Billings and Collections approximately five days prior to the time the
city meter is read for regular billing. The due date of the meter reading will be
provided to you along with an initial set of forms for use in recording and mailing in the
readings. You may also call Billings & Collections at 853-2456 for the date in which
the meter reading will need to be received. Please allow ample time for mailing. After
we have provided an initial set of forms, we request that you make copies of the forms
for future reporting.
If you do not have a form, please call Billings and Collections at 853-2456 for a
supply. The FAX number is 853-2458.
LATE OR MISSED READINGS:
If the meter reading is received late or received after the regular water/sewer billings
have been processed, no credit will be allowed. If no meter reading is provided, credit
will not be given for that billing period.
Rev. 7~3~00
CONDITIONS VOIDING PERMITS:
If up to four (4) meter readings are missed or not mailed in at regular billing times
during a one (1) year period, then the permit will be revoked and the "grandfather"
clause will no longer apply. In order to continue in this program, customers will be
required to install a meter to meet the new guidelines as depicted on the attached
diagram.
CONDITIONS: (Applicable to all Sewer Exemption Meter Program customers)
The City reserves the right to revoke permission for this program at any time in the
future. Should the City exercise this right, you will be notified in writing.
The City reserves the right at any reasonable time to inspect the meter installation and
its location relative to your plumbing system and the city's water meter.
The City reserves the right to ask that plantings, shrubbery, or other vegetation be
trimmed or removed for safe access to the meter.
The customer assumes all risks associated with the sewer exemption meter box, lid,
and all connecting parts. It is the customer's responsibility to ensure that the lid is
properly closed at all times.
NON-TRANSFERRABLE
The sewer exemption meter program permit only applies to the person or firm who
originally applied at the approved location. The permit may not be transferred between
owners or properties.
DROUGHT OR EMERGENCY
Credits will not be extended on irrigation or swimming pool sewer exemption meters
during periods of drought or emergency.
Rev. 7/3/00
I
L~
I
X
WI
0
'x
City of Roanoke
Billings & Collections
215 Church Ave., SW, Room 252
Roanoke, VA 24011-1529
(540) 853-2456
(540) 853-2458 (fax)
e-mail:-obc@ci, roanoke.va, us
SEWER EXEMPTION METER PROGRAM
Reading Log
Please provide the sewer exemption meter readings to the Office of Billings &
Collections in the months of:
by the
January, April, July, October
February, May, August, November
March, June, September, December
of each month.
Instructions:
Please use the attached form to record and report your readings.
Retain this form for your records. Use the space below to record your readings:
Date of Reading Reading Date of Reading Reading
Date:
From:
Sewer Meter Exemption Program
Accourit~ -
Name:
Mailing Address:
This is to certify that gallons or cubic feet of water, at
the above address was used for outside watering and did not enter the public sanitary
sewer system during the period of to
This amount of water is requested to be exempted from sewage treatment charges.
The current meter reading is:
The previous meter reading was:
USAGE:
(Subtract previous reading from current reading)
Signature:
~ Detach ........................................................................................................
Sewer Meter Exemption Program
Date:
From:
Account#
Name:
Mailing Address:
This is to certify that gallons or cubic feet of water, at
the above address was used for outside watering and did not enter the public sanitary
sewer system during the period of to
This amount of water is requested to be exempted from sewage treatment charges.
The current meter reading is:
The previous meter reading was:
USAGE:
(Subtract previous reading from current reading)
Signature:
Sewer Exemption Meter Program for New Customers
Effective July 3, 2000
The following applies if you currently do not have a sewer exemption meter.
OVERVIEW:
The Sewer Exemption Meter Program is offered to city water/sewer customers to
measure water used for outside watering, irrigation or swimming pools which does
not enter the sanitary sewer system for the purpose of issuing an exemption or
credit on the sewage treatment charges. This program operates on a cost sharing
basis wherein the customer shares in the cost of installation and the city provides,
installs, maintains, and reads the meter free of charge. Please read below for
additional information.
HOW TO APPLY:
An application can be obtained from the Office of Billings & Collections by calling 853-
2456 or from the CityWeb at www.ci.roanoke.va.us.
Return the completed and signed application to:
City of Roanoke
Billings & Collections
215 Church Ave., SW, Rm 252
Roanoke, VA 24011-1529
Or Fax the application to Billings & Collections at (540) 853-2458
PROGRAM PROCEDURES:
New customers desiring exemption from sewer treatment charges for the use of water
that does not enter the sanitary sewer system must install a meter in a standard meter
box as per the attached diagram. The meter will be provided and installed free of
charge by the City's Utility Lines Services Department. The meter is to be located
between the City's meter and the structure or dwelling on the customer's property.
Meter Readings will be obtained by the City's meter readers during the regular meter
reading cycle. These readings will be automatically uploaded into the water/sewer
billing system to generate a credit on the customer's regular bill.
FOLLOW THESE STEPS:
Co
Obtain and complete an application for the Sewer Exemption Meter Program.
This application is available in Room 252 of the Municipal Building or can be
printed from the city's web site at www.ci.roanoke.va.us.
The customer or their plumber will be required to obtain a plumbing permit from
the city's Building Inspections Department. Their telephone number is 853-
1090.
Once the meter box or vault and setter have been installed, contact Billings &
Collections at 853-2456 so that a meter can be installed. The City will provide
and install a meter at no charge.
2
The sewer exemption meter must be placed on a "T" off the service line as
depicted on the attached diagram.
The sewer exemption meter must be located between the City's water meter
and the structure on the customer's property. The meter should not be located
in heavily lands.caped areas. This will allow the City's meter readers to easily
locate the meter in a safe and efficient manner.
Customers may install any standard meter box (vault) and setter as long as the
following requirements are met:
The meter can be easily removed for installation and maintenance
The meter depth from the top to the ground shall be a minimum of
18-22 inches.
The meter box must be 2 feet in depth from the top of the ground.
The diameter of the box opening shall be a minimum of 18 inches.
Once the customer or plumber has completed the installation, a plumbing
inspection must be scheduled with the Roanoke City Building Inspections
Department.
After installation, the meter will be maintained by the City's Utility Line Services
Department. If the meter malfunctions, the meter will be replaced at no charge.
CONDITIONS:
The City reserves the right to revoke permission for this program at any time in the
future. Should the City exercise this right, you will be notified in writing.
The City reserves the right at any reasonable time to inspect the meter installation and
its location relative to your plumbing system and the city's water meter.
The City reserves the right to ask that plantings, shrubbery, or other vegetation be
trimmed or removed for safe access to the meter.
The customer assumes all risks associated with the sewer exemption meter box, lid,
and all connecting parts. It is the customer's responsibility to ensure that the lid is
properly closed at all times.
NON-TRANSFERRABLE
The sewer exemption meter program permit only applies to the person or firm who
originally applied at the approved location. The permit may not be transferred between
owners or properties.
DROUGHT OR EMERGENCY
Credits will not be extended on irrigation or swimming pool sewer exemption meters
during periods of drought or emergency.
City of Roanoke
SEWER EXEMPTION METER PROGRAM APPLICATION
Date:
Name:
Mailing Address:
City, State, Zip Code:
Telephone Number: Home ( ) Work (
Contact Person:
Location Address: (if different from mailing address above)
I certify that I have received a copy of the Sewer Exemption Meter Program
Regulations and am aware of the conditions stated therein. I hereby apply for a permit
to participate in the Sewer Exemption Meter Program:
Date: Signature:
Return this application to:
or Fax this application to:
City of Roanoke
Billings and Collections
215 Church Avenue, SW, Room 252
Roanoke, VA 24011-1 529
(540) 853-2456
(540) 853-2458
Fo, r Office Use Only
Account Number:
Cycle/Route:
Meter Number:
Installation Date:
Meter Location:
Size: Kind:
Appt. Date:
Inspector:
Meter Reading:
OBC Approval:
Date:
Time:
Contact Person:
Date:
Signature:
SEWER EXEMPTION METER
INSTALLATION DETAIL
vACUUM BREAKER
METER SETTER AND BOX TO BE ,
FLEVEL WiTH FINISHED GRADE
~ ~~' ~Iv'~v~
3/4' COPPER SETTER
DETAIL
CITY OF ROANOKE, VA
Billings & Collections
215 Church Ave., SW
Room 252
Roanoke, VA 24011-1529
(540) 853-2456
(540) 853-2458 FAX
e-mail obc@ci.roanoke.va.us
Check us out on the Internet at
www.ci.roanoke.va.us
Sewer Exemption Meter
Permit Regulations
The Sewer Exemption Meter
Program is offered to city
water/sewer customers to
measure water used for outside
watering, irrigation or swimming
pools which does not enter the
sanitary sewer system for the
purpose of issuing an exemption
or credit on the sewage
treatment charges. This program
operates on a cost sharing basis
wherein the customer shares in
the cost of installation and the
city provides, installs, maintains,
and reads the meter free of
charge.
July 1, 2000
City of Roanoke
Sewer Exemption Meter
Program Regulations
FOLLOW THESE STEPS:
A. Obtain and complete an application
from Billings & Collections at 853-2456.
B. Obtain a plumbing permit from the
Building Inspections Department at
853-1090.
C. A standard meter box or vault will
need to be installed.
D. Contact Billings & Collections at
853-2456 to schedule a meter
installation. The City will provide and
install the meter at no charge.
E. Contact Building Inspections to
schedule an inspection.
The sewer exemption meter must not
be attached directly in line with 'the
customer's service line prior to entering
the structure. The sewer exemption
meter must be placed in a "T" off the
service line and located between the
City's water meter and the structure on
the property. The meter should not be
located in heavily landscaped areas.
Any standard meter box (vault)
and setter may be installed as long
as the following requirements are
met:
A) The meter can be easily
removed for installation and
maintenance;
B) The meter depth from the top to
the ground must be a minimum of
18-22 inches;
C) The meter box must be 2 feet in
depth from the top of the ground;
and,
D) The diameter of the box opening
must be a minimum of 18 inches.
- See Diagram-
Once the installation has been
completed, a plumbing inspection
must be scheduled with the
Building Inspections Department.
After installation, the meter will be
maintained by the City's Utility Line
Services Department.
CONDITIONS:
The City reserves the right to
revoke this permission at any time
in the future.
The City reserves the right at any
reasonable time to inspect the
meter installation and its location
relative to your plumbing system
and the city's water meter.
Conditions cont'd
The City reserves the right to ask
that plantings, shrubbery, or other
vegetation be trimmed or removed
for safe access to the meter.
The customer assumes all risks
associated with the sewer
exemption meter box, lid and all
connecting parts. It is the
customer's responsibility to ensure
that the lid is properly closed at all
times.
DROUGHT OR EMERGENCY
Credits will not be extended on
irrigation or swimming pool sewer
exemption meters during periods
of drought or emergency.
NON-TRANSFERABLE
The permit only applies to the
person or firm who originally
applied at the approved location.
The permit may not be transferred
between owners or properties.
For more information contact:
Billings & Collections
215 Church Ave., SW, Room 252
Roanoke, VA 24011-1529
(540) 853-2456
(540) 853-2458 FAX
e-mail: obc@ci, roanoke, va. us
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11,2000
File #2-20-60-468-264
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34924-070300 providing for acquisition of certain
property rights needed by the City for intersection widening in connection with the
installation of a traffic signal at the intersection of Hollins Road and Liberty Road, N. E.,
setting a certain limit on the consideration to be offered by the City; and providing for the
City's acquisition of such property rights by condemnation, under certain circumstances.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Kit B. Kiser, Assistant City Manager for Operations
James D. Grisso, Director of Finance
Philip C. Schirmer, Acting City Engineer
Sarah E. Fitton, Engineering Coordinator
C:~,MyFiles~'ULY3 COR. WP D
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
N~. 34924-0~0300.
AN ORDINANCE providing for the acquisition of certain property rights needed by the City
for the intersection widening in connection with the installation of a traffic signal at the intersection
of Hollins Road and Liberty Road, N.E., setting a certain limit on the consideration to be offered by
the City; providing for the City's acquisition of such property rights by condemnation, under certain
circumstances; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the intersection widening in connection with the installation of a traffic signal at
the intersections of Hollins Road and Liberty Road, N.E.; the City wants and needs certain property
rights as set forth in the report and attachments thereto to this Council dated July 3, 2000, on file in
the Office of the City Clerk. The proper City officials are authorized to acquire the necessary
property rights, following a satisfactory environmental site inspection for the City, from the
respective owners for such consideration as the City Manager may deem appropriate, subject to the
limitation set out below and subject to applicable statutory guidelines. All requisite documents shall
be upon form approved by the City Attorney.
2. A public necessity and use exist for the acquisition of said property rights and
immediate acquisition by purchase or condemnation is necessary and expedient.
3. The City Manager is directed to offer on behalf of the City to the owner of the
property such consideration as the City Manager deems appropriate; provided, however, the total
consideration offered or expended shall not exceed $35,000.00 without further authorization of
Council. Upon the acceptance of any offer and upon delivery to the City of a deed, approved as to
form and execution by the City Attorney, the Director of Finance is directed to pay the respective
consideration to the owner of the interest'conveyed, certified by the City Attorney to be entitled to
the same.
4. Should the City be unable to agree with the owner of any property rights to be
acquired as to the compensation to be paid or other terms of purchase or settlement, or should the
owner be a person under disability lacking capacity to convey said property rights or should the
whereabouts of the owner be unknown, the City Attorney is authorized and directed to institute
condemnation or legal proceedings to acquire for the City the appropriate property rights.
5. In instituting or conducting any condemnation proceeding, the City Attorney is
authorized to make motion on behalf of the City for a right of entry pursuant to {}33.1-119 or {}25-
46.8 of the Code of Virginia (1950), as amended, for the purpose of commencing the project. The
Director of Finance, upon request of the City Attorney, shall be authorized and directed to draw and
pay into Court the appropriate sums in connection with such proceedings.
6. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H: \ORD-GEI~OLA-Signai - Hollins. Liber ry..6.19-00
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11,2000
File #2-20-60-468-264
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34923-070300 amending and reordaining certain
sections of the 2000-01 Capital projects Fund Appropriations, providing for transfer of
$12,675.00 and $22,325.00, in connection with signalization of the intersection of Hollins
Road and Liberty Road, N. E. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, Acting City Engineer
Sarah E. Fitton, Engineering Coordinator
C:'~MyFilea~IULY3 COR. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of July, 2000.
No~. 34923~070300.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
AoorooHations
Traffic Engineering
Seven New Traffic Signals (1-2) ...............................
Capital Improvement Reserve
Public Improvement Bond Series 1996 (3) ........................
Public Improvement Bond Series 1999 (4) ........................
1 ) Appropriated from
1996 Bond Funds
2) Appropriated from
1999 Bond Funds
3) Streets and Sidewalks
4) Streets and Sidewalks
(008-052-9570-9088)
(008-052-9570-9001)
(008-052-9701-9191)
(008-052-9709-9191 )
$12,675
22,325
(12,675)
(22,325)
$ 4,239,160
495,201
$12,119,842
525,887
11,201,003
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effectfrom its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Property Rights Acquisition for Intersection Signalization -
Hollins Road and Liberty Road, N.E.
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the City Manager to take the following actions:
Execute the appropriate documents to accomplish the acquisition of property rights as
shown in the attached staff report, in a form acceptable to the City Attorney. Said
property rights may be acquired following a satisfactory environmental site inspection
by negotiation or eminent domain and include fee simple, permanent easements,
temporary construction easements, rights-of-way, licenses, permits, etc.
Transfer $12,675 from Public Improvement Bonds-Series 1996 #008-052-9701-9191
and $22,325 from Public Improvement Bonds-Series 1999 #008-052-9709-9191 for a
total of $35,000 to Account #008-052-9570-9050 entitled Seven New Traffic Signals.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
cc: City Clerk
City Attorney
Director of Finance
Engineering Coordinator
#00-325
Water Resources Committee
Regular Agenda Report
June 19,2000
To:
From:
Subject:
Members Water Resources Committee /~,~z~~''-'~
~'~. Kiser, Director of Utilities & O~t~~-
thru Darlene L. Burcham, City Man~
Property Rights Acquisition for Intersection Signalization
Hollins Road and Libe~ Road, N.E.
Background:
Signalization for the intersection of Hollins Road and Liberty Road, N.E was approved
as part of the 1997 General Obligation Bond referendum. Plans have been sufficiently
developed to identify the property rights that will be needed for construction of the
project.
Considerations:
Authorization is needed to move forward with procurement of title work, appraisals, and
document preparation related to acquisition of the necessary property rights. See
Attachments I and 2 for description of properties affected.
Funding of $35,000 is available from the sale of bonds and needs to be transferred to
the project account.
Recommended Action(s):
Authorize the City Manager to take the following actions:
Execute the appropriate documents to accomplish the acquisition of property rights as
shown on the attached list, in a form acceptable to the City Attorney. Said property
rights may be acquired following a satisfactory environmental site inspection by
negotiation or eminent domain and include fee simple, permanent easements,
temporary construction easements, rights-of-way, licenses or permits, etc
Transfer $12,675 from Public Improvement Bonds-Series 1996 #008-052-9701-9191
and $22,325 from Public Improvement Bonds-Series 1999 #008-052-9709-9191 for a
total of $35,000 to Account #008-052-9570-9050 entitled Seven New Traffic Signals.
Attachments: 2
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Report Author: Sarah E. Fitton
H:\USER\COMMON\CounciI\Fitton\SIGNLZAT.WPD
#00-325
ATTACHMENT 1
PROPERTY RIGHTS
HOLLINS ROAD and LIBERTY ROAD N.E.
INTERSECTION SIGNALIZTION
IDA PARKER TOMS ........... 3131502
IDA PARKER TOMS ........... 3131503
E.J.PARKER ............ 3131504
E.J.PARKER ............ 3131505
E.J.PARKER ............ 3131207
ALTON B.PRILLAMAN ........... 3250303
ATTACHMENT 2
52.2 84.5 170.0
NDRTDN AVENUE
2~.1
..31315O2
252.6
31.31505
249.1
31315O4
3131505
24,3.5
LIBERTY ROAD
197.3
3131207
125.0
150.0
5250215
5250212
150.0
325020!
:0
NORTON
!
325O201
3250303
182.5
SCALE: 1%'100"
TEMPORAEY CONSTRUC~ON EASEMENT
PROPOSED RIGHT OF WAY
3250302
215 Clmlfll Avame, $.W'.
(540)
HOI..UNS ROAD / UBERTY ROAD
INTERS[CTION IMPROVEMENTS
CITY OF ROANOKE, VIRGINIA
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk'
July 11, 2000
File #2-60-468
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34926-070300 providing for acquisition of property
rights needed by the City for certain drainage improvements in connection with the Salem
Turnpike Drainage Project; authorizing the City Manager to fix a certain limit on the
consideration to be offered by the City; providing for the City's acquisition of such property
rights by condemnation, under certain cimumstances; and authorizing the City to make
motion for the award of a right of entry on any of the parcels for the purpose of
commencing the project. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, Acting City Engineer
Sarah E. Fitton, Engineering Coordinator
C: ~[yFiles~ULY3COP.. W'PD
The 3rd day
NO.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
of July, 2000.
34926-070300.
AN ORDINANCE providing for the acquisition of property rights needed by the City for
certain drainage improvements in connection with the Salem Turnpike Drainage Project; authorizing
the City Manager to fix a certain limit on the consideration to be offered by the City; providing for
the City's acquisition of such property rights by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a fight of entry on any of the parcels for the
purpose of commencing the project; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For certain drainage improvements in connection with the Salem Turnpike Drainage
Project, the City wants and needs certain fee simple interests, temporary construction easements,
permanent easements, and rights of ingress and egress, licenses or permits, as more specifically set
forth in the report and attachments thereto to this Council dated July 3, 2000, on file in the Office
of the City Clerk. The owners of the property as identified by the attachments are based on the best
information available to the City at this time. The City may acquire the identified interest from the
legal owner of the property as determined by a title search. The proper City officials are authorized
to acquire for the City from the respective owners the necessary interests and appropriate ancillary
rights with respect to the parcels, for such consideration as the City Manager may deem appropriate,
subject to the limitation set out below and subject to applicable statutory guidelines. All requisite
documents shall be upon form approved by the City Attorney.
2. The City Manager is directed to offer on behalf of the City to the owners of each of
the aforesaid parcels, such consideration as deemed appropriate for the necessary interests, provided,
however, the total con_sideration offered or expended, including closing costs, title search fees,
appraisal costs, and recordation fees, design and construction costs, shall not exceed $38,000.00
without further authori~zation of Council. Upon the acceptance of any offer and upon delivery to the
City of a deed, approved as to form and execution by the City Attorney, the Director of Finance is
directed to pay the respective consideration to the owners of the interest conveyed, certified by the
City Attorney to be entitled to the same.
3. Should the City be unable to agree with the owner of any real estate in which an
interest in property is required or should any owner be a person under a disability and lacking
capacity to convey such interest or should the whereabouts of the owner be unknown, the City
Attorney is authorized and directed to institute condemnation or legal proceedings to acquire for the
City the appropriate property fights.
4. In instituting or conducting any condemnation proceeding, the City Attorney is
authorized to make motion on behalf of the City for entry of an order, pursuant to {}25-46.8 or §33.1-
120, et seq, Code of Virginia (1950), as amended, granting to the City the right to enter upon the
property for the purpose of commencing the project. The Director of Finance, upon request of the
City Attorney, shall be authorized and directed to drawn and pay into court the sums offered to the
respective owners.
5. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\ORD-OEN~O-LA-Dra~n-SalemTumpike.6.23.00
Mary F. Parker, CMC
City Clerk
CITY OF R O/tNOKE
Office of the City Clerk
July 11,2000
File #2-60-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34925-070300 amending and reordaining certain
sections of the 2000-01 Capital Projects Fund Appropriations, providing for appropriation
of $38,000.00, in connection with acquiring property rights needed for the Salem Turnpike
Drainage Project. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, Acting City Engineer
Sarah E. Fitton, Engineering Coordinator
C:~IyFiI~s~JULY3COR~ WPD
IN THECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA'
The 3rd day of July, 2000.
No.,.34925-070300.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Aooroofiations
Sanitation $ 1,915,159
Salem Turnpike Drainage Project (1) .......................... 79,580
Capital Projects Reserve $12,040,842
Public Improvement Bond Series - 1999 (2) ..................... 11,122,003
1) Appropriated from
1999 Bond Funds (008-052-9697-9001) $ 38,000
2) Storm Drains (008-052-9709-9176) (38,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Property Rights Acquisition for Salem Turnpike Drainage
Project 29th Street to 31 st Street
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the City Manager to take the following actions:
Execute the appropriate documents to accomplish the acquisition of all property rights
required for the construction of the project, in a form acceptable to the City Attorney.
Said property rights may be acquired following a satisfactory environmental site
inspection by negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, rights-of-way, licenses or permits, etc.
Appropriate $38,000 from Public Improvement Bond Series 1999, account #008-052-
9709-9176 to the Salem Turnpike Drainage Project account #008-052-9697-9001.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
cc: City Clerk
City Attorney
Director of Finance
Engineering Coordinator
#00-344
Water Resources Committee
Regular Agenda Report
June 19,2000
To: ~embers,/Water Resqu~
From:
thru
Darlen~3"rcham, City Manager
~ Kit B. Kiser, ~ir~tiiities & Operations
Subject: PROPERTY'RIGHTS ACQUISITION FOR
SALEM TURNPIKE DRAINAGE PROJECT
29TM STREET TO 31sT STREET
Background:
Drainage problems have existed for many years along Salem Turnpike in the vicinity of
29th Street to 31st Street, adjacent to the Landsdowne Park Neighborhood. See
Attachment 1. The Salem Turnpike Drainage Project was included in the Capital
Improvement Program (CIP), approved by City Council on July 21, 1997. By Ord. No.
34691-022200 Council authorized a contract for design of a project to correct the
problem. Design is now sufficiently complete to identify the property rights that will be
required for construction of the project.
Considerations:
Authorization is needed to move forward with procurement of title work, appraisals, and
document preparation related to acquisition of the necessary property rights. See
Attachment 2 for a list of properties affected.
Funding of $38,000 is available in Public Improvement Bond Series 1999, account
#008-052-9709-9176 and needs to be appropriated to the Salem Turnpike Drainage
Project account #008-052-9697-9001.
Recommended Action(s):
Authorize the City Manager to take the following actions:
Execute the appropriate documents to accomplish the acquisition of all property rights
required for the construction of the project, in a form acceptable to the City Attorney.
Said property rights may be acquired following a satisfactory environmental site
inspection by negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, right of way, licenses or permits, etc.
Appropriate $38,000 from Public Improvement Bond Series 1999, account #008-052-
9709-9176 to the Salem Turnpike Drainage Project account #008-052-9697-9001.
DLB/KBK/SEF
Attachment(s): 2
CC;
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
#00-344
H:\USER\COMMON\Council\Fitton\DRG-Salem.acq
I
ATTACHMENT 1
v: !
I / :
i
III
/II
! I
I
I
TAX N~
SALEM TURNPIKE DRAINAGE PROJECT
PREPARED FOR
THE CITY OF ROANOKE
L OCA TED BETWEEN
29TH AND 31ST STREETS
DATE: ·
SCALE:
COMM. NO.:
CADD FILE:
F:~99\99436\ENG\436PLO2.DWG
LUMSDEN ASSOCIATES, P.C.
ENGINEERS-SURVEYORS-PLANNERS
ROANOKE, VIRGINIA
4664 BRAMBLETON AVENUE
P.O. BOX 20669
ROANOKE, VIRGINIA 24018
PHONE (540) 7744411
FAX (540) 772-9445
E-MAIL LUMSDENPC@AOL.COM
PROPERTY RIGHTS
SALEM TURNPIKE DRAINAGE PROJECT
29TM TO 31s~' STREET
EDGAR & VERGIE L. MULLINS
TWELVE-O-SIX VIRGINIA
VALLEY REAL ESTATE INVEST
GARY LYNN & MARGARET C. DREWRY
LIGHTWEIGHT BLOCK CO., INC
LARRY G. 8, GLORIA J. POFF
LARRY G. & GLORIA C. POFF
LARRY G. POFF
2520114
252O1O3
2520116
2520102
2510208
2520118
2520105
2520106
ATTACHMENT 2
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11,2000
File #2-60-468
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34928-070300 providing for acquisition of property
rights needed by the City for certain drainage improvements in connection with the Summit
Hills - Phase I Drainage Project; authorizing the City Manager to fix a certain limit on the
consideration to be offered by the City; providing for the City's acquisition of such property
rights by condemnation, under certain circumstances; and authorizing the City to make
motion for the award of a dght of entry on any of the parcels for the purpose of
commencing the project. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, July 3, 2000.
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, Acting City Engineer
C:~yFilmk,IULY3COR.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
blo. 34928-070300.
AN ORDINANCE providing for the acquisition of property rights needed by the City for
certain drainage improvements in connection with the Summit Hills - Phase I Drainage Project;
authorizing the City Manager to fix a certain limit on the consideration to be offered by the City;
providing for the City's acquisition of such property rights by condemnation, under certain
circumstances; authorizing the City to make motion for the award of a right of entry on any of the
parcels for the purpose of commencing the project; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For certain drainage improvements in connection with the Summit Hills - Phase I
Drainage Project, the City wants and needs certain fee simple interests, temporary construction
easements, permanent easements, and rights of ingress and egress, licenses or permits, as more
specifically set forth in the report and attachments thereto to this Council dated July 3, 2000, on file
in the Office of the City Clerk. The owners of the property as identified by the attachments are
based on the best information available to the City at this time. The City may acquire the identified
interest from the legal owner of the property as determined by a title search. The proper City
officials are authorized to acquire for the City from the respective owners the necessary interests and
appropriate ancillary rights with respect to the parcels, for such consideration as the City Manager
may deem appropriate, subject to the limitation set out below and subject to applicable statutory
guidelines. All requisite documents shall be upon form approved by the City Attorney.
2. The City Manager is directed to offer on behalf of the City to the owners of each of
the aforesaid parcels, such consideration as deemed appropriate for the necessary interests, provided,
however, the total consideration offered or expended, including closing costs, title .search fees,
appraisal costs, and recordation fees, design and construction costs, shall not exceed $5,000.00
without further authorization,.of Council..Upon the acceptance of any offer and upon delivery to the
City of a deed, approved as to form and execution by the City Attomey, the Director of Finance is
directed to pay the respective consideration to the owners of the interest conveyed, certified by the
City Attorney to be entitled to the same.
3. Should the City be unable to agree with the owner of any real estate in which an
interest in property is required or should any owner be a person under a disability and lacking
capacity to convey such interest or should the whereabouts of the owner be unknown, the City
Attorney is authorized and directed to institute condemnation or legal proceedings to acquire for the
City the appropriate property rights.
4. In instituting or conducting any condemnation proceeding, the City Attorney is
authorized to make motion on behalf of the City for entry of an order, pursuant to §25-46.8 or §33.1-
120, et seq, Code of Virginia (1950), as amended, granting to the City the fight to enter upon the
property for the purpose of commencing the project. The Director of Finance, upon request of the
City Attorney, shall be authorized and directed to drawn and pay into court the sums offered to the
respective owners.
5. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
'ATTEST:
City Clerk.
H:\ORD-GENXO-LA-Drain-SummitHilIs-7-3-00
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11, 2000
File #2-60-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34927-070300 amending and reordaining certain
sections of the 2000-01 Capital Projects Fund Appropriations, providing for appropriation
of $5,000.00, in connection with acquiring property rights needed for the Summit Hills
Drainage Project. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, Acting City Engineer
Sarah E. Fitton, Engineering Coordinator
C:~MyFilesXJULY3COR. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of July, 2000.
- No'] 34927-070300.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Sanitation $ 1,877,159
Summit Hills Drainage Project Phase I (1) ........................31,835
Capital Project Reserve $12,078,842
Public Improvement Bond Series - 1999 (2) ....................... 11,160,003
1 ) Appropriated from
1999 Bond Funds (008-052-9695-9001) $ 5,000
2) Storm Drains (008-052-9709-9176) (5,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Property Rights Acquisition for Summit Hills
Drainage Project- Phase I
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the City Manager to take the following actions:
Execute the appropriate documents to accomplish the acquisition of all property rights
required for the construction of the project, in a form acceptable to the City Attorney.
Said property rights may be acquired following a satisfactory environmental site
inspection by negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, rights-of-way, licenses or permits, etc.
Appropriate $5,000 from Public Improvement Bond Series 1999, account #008-052-
9709-9176 to the Summit Hills Drainage Project- Phase I account #008-052-9695-
9001.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
cc: City Clerk
City Attorney
Director of Finance
Engineering Coordinator
#00-345
To:
From:
Subject:
Water Resources Committee
Regular Agenda Report
June 19, 2000
Members, Water I;~souj'~°mmittee
Kit' B. Kiser, I~i~of Utilities & Operations
t;rRuOD~Ukoham, City ManF~RTY RIGHTS ACOUISITIOaNgeFrOR
SUMMIT HILLS DRAINAGE PROJECT - PHASE I
Background:
Drainage problems have existed for many years along Summit Drive in the Edgewood-
Morwanda Summit Hills Neighborhood. See Attachment 1. These problems include
standing water at the intersection of Glenridge Road and Summit Drive, soil erosion
along the right-of-way and some flooding of residences along the east end of Summit
Drive. The project was included in the Capital Improvement Program (ClP), approved
by City Council on July 21, 1997. By Ord. No. 34720-032000 Council authorized a
contract for design of a project to correct the problem. Design is now sufficiently
complete to identify the property rights that will be required for construction of the
project. See Attachment 2.
Considerations:
Authorization is needed to move forward with procurement of title work, appraisals, and
document preparation related to acquisition of the necessary property rights. See
Attachment 3 for a list of properties affected.
Funding of $5,000 is available in Public Improvement Bond Series 1999, account #008-
052-9709-9176 and needs to be appropriated to the Summit Hills Drainage Project -
Phase I account #008-052-9695-9001.
Recommended Action(s):
Authorize the City Manager to take the following actions:
Execute the appropriate documents to accomplish the acquisition of all property rights
required for the construction of the project, in a form acceptable to the City Attorney.
Said property rights may be acquired following a satisfactory environmental site
inspection by negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, rights-of-way, licenses or permits, etc.
Appropriate $5,000 from Public Improvement Bond Series 1999, account #008-052-
9709-9176 to the Summit Hills Drainage Project account #008-052-9695-9001.
DLB/KBK/SEF
Attachment(s): 3
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H:\USEP,\COMMON\Council\Fitton\DRG-SumtHI.acq
#00-345
J.S 31.
II
ATTACHM~'NT 1
~0 E!31900
ATTACHMENT 2
II
ATTACHMENT 3
PROPERTY RIGHTS
SUMMIT HILLS DRAINAGE PROJECT- PHASE I
RICKY K. FARRAR .......... 6070405
EVELYN T. HARRIS .......... 6070505
RICHARD E. JONES, JR. & VlVIAN E. JONES ........... 6070318
PATRIClA I. & DON C. ROWLAND .......... 6070916
KATHRYN FARRIS & THOMAS F. LUCAS .......... 6070917
CITY OF ROANOKE .......... 6070134
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 13, 2000
File #2-60-468
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34930-070300 providing for acquisition of property
rights needed by the City for certain drainage improvements in connection with the Trevino
Drive - Phase I Drainage Project; authorizing the City Manager to fix a certain limit on the
consideration to be offered by the City; providing for the City's acquisition of such property
rights by condemnation, under certain circumstances; and authorizing the City to make
motion for the award of a right of entry on any of the parcels for the purpose of
commencing the project. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, Acting City Engineer
C:LMyFiI~IULY3 COR. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
blo. 36930-070300.
AN ORDINANCE providing for the acquisition of property rights needed by the City for
certain drainage improvements in connection with the Trevino Drive - Phase I Drainage Project;
authorizing the City Manager to fix a certain limit on the consideration to be offered by the City;
providing for the City's acquisitiOn of such property rights by condemnation, under certain
circumstances; authorizing the City to make motion for the award of a fight of entry on any of the
parcels for the purpose of commencing the project; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For certain drainage improvements in connection with the Trevino Drive - Phase I
Drainage Project, the City wants and needs certain fee simple interests, temporary construction
easements, permanent easements, and rights of ingress and egress, licenses or permits, as more
specifically set forth in the report and attachments thereto to this Council dated July 3, 2000, on file
in the Office of the City Clerk. The owners of the property as identified by the attachments are
based on the best information available to the City at this time. The City may acquire the identified
interest from the legal owner of the property as determined by a title search. The proper City
officials are authorized to acquire for the City from the respective owners the necessary interests and
appropriate ancillary rights with respect to the parcels, for such consideration as the City Manager
may deem appropriate, subject to the limitation set out below and subject to applicable statutory
guidelines. All requisite documents shall be upon form approved by the City Attorney.
2. The City Manager is directed to offer on behalf of the City to the owners of each of
the aforesaid parcels, such consideration as deemed appropriate for the necessary interests, provided,
however, the total consideration offered or expended, including closing costs, title search fees,
appraisal costs, and recordation fees, design and construction costs, shall not exceed $36,000.00
without further authoCzatiorr of Council..Upon the acceptance of any offer and upon delivery to the
City of a deed, approved as to form and execution by the City Attorney, the Director of Finance is
directed to pay the respective consideration to the owners of the interest conveyed, certified by the
City Attorney to be entitled to the same.
3. Should the City be unable to agree with the owner of any real estate in which an
interest in property is required or should any owner be a person under a disability and lacking
capacity to convey such interest or should the whereabouts of the owner be unknown, the City
Attorney is authorized and directed to institute condemnation or legal proceedings to acquire for the
City the appropriate property rights.
4. In instituting or conducting any condemnation proceeding, the City Attorney is
authorized to make motion on behalf of the City for entry of an order, pursuant to {}25-46.8 or {}33.1-
120, et seq, Code of Virginia (1950), as amended, granting to the City the right to enter upon the
property for the purpose of commencing the project. The Director of Finance, upon request of the
City Attorney, shall be authorized and directed to drawn and pay into court the sums offered to the
respective owners.
5. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\ORD-GEl~O-LA-Drain-TrevinoDfive-7-3-00
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11, 2000
File #2-60-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34929-070300 amending and reordaining certain
sections of the 2000-01 Capital Projects Fund Appropriations, providing for appropriation
of $36,000.00, in connection with aCquiring property rights needed for the Trevino Drive
Drainage Project. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, Acting City Engineer
Sarah E. Fitton, Engineering Coordinator
C:~,~y Files~IULY3 C 0 R. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of July, 2000.
Nor 34929'070300.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Sanitation
Trevino Drive Drainage Project - Phase I (1) ......................
Capital Projects Reserve
Public Improvement Bond Series - 1999 (2) .......................
1 ) Appropriated from
1999 Bond Funds (008-052-9694-9001) $ 36,000
2) Storm Drains (008-052-9709-9176) (36,000)
$ 1,872,159
63,400
$12,083,842
11,165,003
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Property Rights Acquisition for Trevino Drive
Drainage Project- Phase I
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the City Manager to take the following actions:
Execute the appropriate documents to accomplish the acquisition of all property rights
required for the construction of the project, in a form acceptable to the City Attorney.
Said property rights may be acquired following a satisfactory environmental site
inspection by negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, rights-of-way, licenses or permits, etc.
Appropriate $36,000 from Public Improvement Bond Series 1999, account #008-052-
9709-9176 to the Trevino Drive Drainage Project - Phase I account #008-052-9694-
9001.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
cc: City Clerk
City Attorney
Director of Finance
Engineering Coordinator
#00-346
To:
From:
Subject:
Water Resources Committee
Regular Agenda Report
June 19, 2000
IVJembers. Water Reso ~o~mm~~
/~. Kiser, ~ti~ties & Operations
thru Darlene L0. B-'~rcham, City Manager
PROPERTY RIGHTS ACQUISITION FOR
TREVINO DRIVE DRAINAGE PROJECT-PHASE I
Background:
Drainage problems have existed for many years along the existing drainage channel
located in the rear yards of residences along a portion of Trevino Drive. This channel is
located in the Monterey Hills area. See Attachments 1 & 2. Citizens' complaints and
maintenance requests date back to 1988. A drainage study was completed by the
Engineering Department in January 1997, and the project was included in the Capital
Improvement Program (CIP), approved by City Council on July 21, 1997. By Ord. No.
34706-030600 Council authorized a contract for design of a project to correct the
problem. Design is now sufficiently complete to identify the property rights that will be
required for construction of the project.
Considerations:
Authorization is needed to move forward with procurement of title work, appraisals, and
document preparation related to acquisition of the necessary property rights. See
Attachment 3 for a list of properties affected.
Funding of $36,000 is available in Public Improvement Bond Series 1999, account
#008-052-9709-9176 and needs to be appropriated to the Trevino Drive Drainage
Project- Phase I account #008-052-9694-9001.
Recommended Action(s):
Authorize the City Manager to take the following actions:
Execute the appropriate documents to accomplish the acquisition of all property rights
required for the construction of the project, in a form acceptable to the City Attorney.
Said property rights may be acquired following a satisfactory environmental site
inspection by negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, right of way, licenses or permits, etc.
Appropriate $36,000 from Public Improvement Bond Series 1999, account #008-052-
9709-9176 to the Trevino Drive Drainage Project - Phase I account #008-052-9694-
9001.
DLB/KBK/SEF
Attachment(s): 3
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H:\USER\COMMON\Council\Fitton\DRG-Trvn.acq
#00-346
ATTACHMENT 1
PROPOSED 25'
DRAINAGE EASEMENT
TM-7570810
/~,~-737010
PROPERTY UNE ('r'YP)
TM-7570809
T~-7370808
PROPOSED 25' DRAINAGE
11
TREVINO DRIVE
STREAM IMPROVEMENTS
DRAINAGE EASEl ENT
1'-100'
MAY 2OOO
00024
.. P.OPm~' UNg'~) "~.. --. ~'~ I,~
:: :.:.
TREVlNO DRIVE
"~~"'m~" STREAM IMPROVEMENTS ~Y 2000
~~ "~~~ DRAINAGE EASEMENTooo~
ATTACHMENT 3
PROPERTY RIGHTS
TREVINO DRIVE DRAINAGE PROJECT- PHASE I
ROBERT D. & HELEN H. BRIZENDINE .......... 7370111
TERRY E. PARSELL & DIANNE ZIEGLER ..........7370810
MRS. PERCY D. FULLER ........... 7370811
MICHAEL A. & VICKIE A. SHORTT .......... 7370120
MICHAEL E. & LINDA S. ROBERTS .......... 7370121
THOMAS A. & SANDRA M. SWANN .......... 7370122
STEPHEN R. & JULIA F. RATLIFF .......... 7371011
DAWN LAMB PIERCE .......... 7371012
NICHOLAS J. & MARGARET BORSELLA .......... 7371013
RUBY R. SIMMONS .......... 7370803
LAWRENCE E. & ALICE B. UNDERWOOD .......... 7370806
MARK S. & CAROLYN L. HICKS .......... 7370807
LAWRENCE E. & LOIS M. MCGLOTHLIN ........... 7370808
DAVID RAY & J. RENEE DOLAN .......... 7370809
FRANK R. & CAROL P. GIBSON .......... 7370827
DAWNA L. MILLER .......... 7370104
ALLEN O. WOODY, III & DIANNE HERNANDEZ WOODY ......... 7370105 & 7370113
GARY L. & TERESA D. AREHART .......... 7370106
DON M. & MYRNA E. LINKOUS .......... 7370112
ROBERT G. PRUITT, JR. & MARY A. PRUITT .........7370114
RICHARD A. SLUSHER .......... 7370115
DOUGLAS W. & CHARLOTTE H. BRIZENDINE .......... 7370116
CURTIS W. & LINDA W. WRIGHT ......... 7370117
PAUL C. & GEORGIA A. HILL .......... 7370118
BILLY L. & CYNTHIA A. DUNBAR .......... 7370119
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 14, 2000
File #2-60-468
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34932-070300 providing for acquisition of certain
property rights needed by the City for intersection widening in connection with installation
of a traffic signal at the intersection of Williamson Road and Hildebrand Road,
N. E., setting a certain limit on the consideration to be offered by the City; and providing
for the City's acquisition of such property rights by condemnation, under certain
circumstances. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, Acting City Engineer
Sarah E. Fitton, Engineering Coordinator
C:LMy Filcs~tJLY3 COR. WP D
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
No. 34932-070300.
AN ORDINANCE providing for the acquisition of certain property rights needed by the City
for the intersection widening in connection with the installation of a traffic signal at the intersection
of Williamson Road and Hildebrand Road, N.E., setting a certain limit on the consideration to be
offered by the City; providing for the City's acquisition of such property rights by condemnation,
under certain circumstances; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the intersection widening in connection with the installation of a traffic signal at
the intersections of Williamson Road and Hildebrand Road, N.E.; the City wants and needs certain
property rights as set forth in the report and attachments thereto to this Council dated July 3, 2000,
on file in the Office of the City Clerk. The proper City officials are authorized to acquire the
necessary property rights, following a satisfactory environmental site inspection for the City, from
the respective owners for such consideration as the City Manager may deem appropriate, subject to
the limitation set out below and subject to applicable statutory guidelines. All requisite documents
shall be upon form approved by the City Attorney.
2. A public necessity and use exist for the acquisition of said property rights and
immediate acquisition by purchase or condemnation is necessary and expedient.
3. The City Manager is directed to offer on behalf of the City to the owner of the
property such consideration as the City Manager deems appropriate; provided, however, the total
consideration offered or expended shall not exceed $2,500.00 without further authorization of
Council. Upon the acceptance of any offer and upon delivery to the City of a deed, approved as to
form and execution by the City Attorney, the Director of Finance is directed to pay the respective
consideration to the owner of the interest conveyed, certified by the City Attorney to be entitled to
the same.
4. Should the City be unable to agree with the owner of any property rights to be
acquired as to the compensation to be paid or other terms of purchase or settlement, or should the
owner be a person under disability lacking capacity to convey said property rights or should the
whereabouts of the owner be unknown, the City Attorney is authorized and directed to institute
condemnation or legal proceedings to acquire for the City the appropriate property rights.
5. In instituting or conducting any condemnation proceeding, the City Attorney is
authorized to make motion on behalf of the City for a right of entry pursuant to §33.1-119 or §25-
46.8 of the Code of Virginia (1950), as amended, for the purpose of commencing the project. The
Director of Finance, upon request of the City Attorney, shall be authorized and directed to draw and
pay into Court the appropriate sums in connection with such proceedings.
6. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\OR.D-GEIC, OLA-Signal- Wm.~n. Hildebrand. 7.3.00
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 11, 2000
File #2-20-60-264-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34931-070300 amending and reordaining certain
sections of the 2000-01 Capital Projects Fund Appropriations, providing for transfer of
$2,500.00, in connection with acquiring property rights needed for signalization of the
intersection of Williamson Road and Hildebrand Road, N. E. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, July 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Philip C. Schirmer, Acting City Engineer
Sarah E. Fitton, Engineering Coordinator
C: ~MyFile~ULY3 COR. W'PD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of July, 2000.
- No. 34931-070~00.
AN ORDINANCE to amend and reordain certain sections of the 2000-2001
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part: .
Appropriations
Traffic Engineering $ 4,241,660
Seven New Traffic Signals (1) ................................. 497,701
Capital Improvement Reserve $12,038,342
Public Improvement Bond Series 1999 (2) ........................ 11,119,503
1 ) Appropriated from
1999 Bond Funds (008-052-9570-9001) $ 2,500
2) Streets and Sidewalks (008-052-9709-9191) (2,500)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
EEC, EtVEO
July 3, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Property Rights Acquisition for Intersection Signalization
VVilliamson Road and Hildebrand Road, N.E.
The attached staff report was considered by the Water Resources Committee at its
regular meeting on June 19, 2000. The Committee recommends that Council
authorize the City Manager to take the following actions:
Execute the appropriate documents to accomplish the acquisition of property rights as
shown on the attached report, in a form acceptable to the City Attorney. Said property
rights may be acquired following a satisfactory environmental site inspection by
negotiation or eminent domain and include fee simple, permanent easements,
temporary construction easements, rights-of-way, licenses or permits, etc.
Transfer $2,500 from Public Improvement Bonds-Series 1999 #008-052-9709-9191 to
Account #008-052-9570-9050 entitled Seven New Traffic Signals.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:afm
Attachments: 1
cc: City Clerk
City Attorney
Director of Finance
Engineering Coordinator
#00-349
Water Resources Committe~0 uU? -1 2~,R :2d
Regular Agenda Report '~
June 19,2000
To:
From:
Subject:
Members, Water Resources Committee /~~
/Kit B. Kiser, Director of ~j~tj~§,~C~l:~'mtions
thru Darlene L. Burch~~'nager
Property Rights Acquisition for Intersection Signalization
Williamson Road and Hildebrand Road, N.E.
Background:
Signalization for the intersection of VVilliamson Road and Hildebrand Road, N.E, was
approved as part of the 1997 General Obligation Bond referendum. Plans have been
sufficiently developed to identify the property rights that will be needed for construction
of the project.
Considerations:
Authorization is needed to move forward with procurement of title work, appraisals, and
document preparation related to acquisition of the necessary property rights. See
Attachments I and 2 for description of properties affected.
Funding of $2,500 is available from the sale of bonds and needs to be transferred to
the project account.
Recommended Action(s):
Authorize the City Manager to take the following actions:
Execute the appropriate documents to accomplish the acquisition of property rights as
shown on the attached list, in a form acceptable to the City Attorney. Said property
rights may be acquired following a satisfactory environmental site inspection by
negotiation or eminent domain and include fee simple, permanent easements,
temporary construction easements, rights-of-way, licenses or permits, etc
Transfer $2,500 from Public Improvement Bonds-Series 1999 #008-052-9709-9191 to
Account #008-052-9570-9050 entitled Seven New Traffic Signals.
Attachments: 2
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
#00-349
H:\USER\COMMON\CounciI\Fitton\SIG N L-VVMS.VVPD
ATTACHMENT 1
2200104
1.008
10.0'--
2200101
0.980 Ac
2200102
0.408 Ac
Ac
16.5'
°?
PERMANENT TRAFFIC
CONTROL EASEMENT
TEMPORARY CONST.
EASEMENT
O~¢e o/'t~e City Engineer
Room 350
2 ! $ Church Avenue, S.W.
Roanoke, Virginia 24011-1587
('040) 981-2731
WlLLIAMSON ROAD/HILDEBRAND ROAD
INTERSECTION IMPROVEMENTS
ROANOKE, VIRGINIA
ATTACHMENT 2
PROPERTY RIGHTS
SIGNALIZATION OF
WILLIAMSON ROAD / HILDEBRAND ROAD
LAWMEN ENTERPRISES, INC.
JEFFERY B. HARRISON
TAX NO. 2200101
TAX NO. 2200212
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 11,2000
File #51
SANDRA H. EAKIN
Deputy City Clerk
James Lesniak, Executive Director
Northwest Neighborhood Environmental Organization, Inc.
802 Loudon Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Lesniak:
I am enclosing copy of Ordinance No. 34900-070300 rezoning properties located in.the
900 block of Centre Avenue, N. W., identified as Official Tax Nos. 2112503 - 2112512,
inclusive; and Official Tax Nos. 2111914 - 2111922, inclusive, from RM-3, Residential
Multifamily, High Density District, to RM-4, Residential Multifamily, High Density District,
subject to certain conditions proffered by the petitioner. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, June 19, 2000, also adopted by the Council on second reading on Monday,
July 3, 2000, and will be in full force and effect ten days following the date of its second
reading.
Sincerely,/,,~ ~"~ ~' ~~
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Ms. Henrietta Moore, c/o Mr. Rashi Moore, 903 Centre Avenue, N. W., Roanoke,
Virginia 24016
Mr. Reginald A. Oliphant, P. O. Box 5942, Roanoke, Virginia 24012
Commonwealth of Virginia, 928 Loudon Avenue, N. W., Roanoke, Virginia 24000
C:LMyFiles~JULY3COR. WPD
James Lesniak
July 11,2000
Page 2
pc:
Mr. and Mrs. Calvin D. Burwell, 920 Loudon Avenue, N. W., Roanoke, Virginia
24016
Mr. and Mrs. Glenn H. Hale, 920 Loudon Avenue, N. W., Roanoke, Virginia 24016
Ms. Lenora C. Webb, 914 Loudon Avenue, N. W., Roanoke, Virginia 24016
Mr. Ivory M. Dalton, 910 Loudon Avenue, N. W., Roanoke, Virginia 24016
Gilmer Housing Associates, LP, 802 Loudon Avenue, N. W., Roanoke, Virginia
24016
Mr. and Mrs. Alphonsia Preston, 828 Loudon Avenue, N. W., Roanoke, Virginia
24016
Ms. Margie L. Brown, et al, cio Mr. James Dent, 831 Centre Avenue, N. W.,
Roanoke, Virginia 24016
Mr. and Mrs. John T. Davis, Jr., 209 Ninth Street, N. W., Roanoke, Virginia 24016
Mr. and Mrs. Lonza E. Kingery, P. O.. Box 12711, Roanoke, Virginia 24027
Mr. and Mrs. Joseph M. Andrews, 261 Pecks Road, Pittsfield, Maryland 01201
Townside Construction Co., 711 5th Street, N. E., Roanoke, Virginia 24016
Mr. Lonza E. Kingery, 6477 Crowell Gap Road, S. W., Roanoke, Virginia 24014
Mr. Robert Akerson, Jr., 1748 Lonna Drive, N. W., Roanoke, Virginia 24019
Mr. William D. Brown, Route 2, Box 540, Goodview, Virginia 24095
Ms. Shelby B. Hill, Route 2, Box 540, Goodview, Virginia 24095
Melvin L. Hill, Chair, City Planning Commission, 2545 Marr Street, N. W., #15F,
Roanoke, Virginia 24012
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, Acting City Engineer
Steven L. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
C: ~dy Files'~ULY3COR. V,/P D
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA,
The 3rd day of July, 2000.
_ No'2 34900-070300.
AN' ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 211, Sectional 1976 Zone Map, City of Roanoke, to rezone cert~n
property within the City, subject to certain conditions proffered by the applicant.
WHEREAS, the City Planning Commission has made application to the Council of
the City of Roanoke to 'have the hereinafter described property rezoned from RM-3,
Residential Multifamily, Hig. h Density District, to RM-4, Residen6al Multifamily, High
Density District, subject to certain condit~io, ns proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the-matter, has made its recommendation to Council;
and..
WHEREAS, a public hearing was held by City Council on said application at its
meeting on Junel 9, 2000, after due and timely notice thereof as required by §36.1-693, Code
of the City of Roanoke (1979), aS amended, at which hearing all parties in interest and
citizens were given an opportunity :to be heard, both for and against the proposed rezoning;
and ~"
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 211 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
Those certain properties located in the 900 block of Centre Avenue, N.W., and
designated on Sheet No. 211 of the Sectional 1976 Zone Map, City of Roanoke, bearing
Official Tax Map Nos. 2112503, 2112504, 2112505, 2112506, 2112507, 2112508, 2112509,
2112510, 2112511, 2112512, 2111914, 2111915, 2111916, 2111917, 2111918, 2111919,
2111920, 2111921, and 2111922, be, and are hereby rezoned from RM-3, Residential
Multifamily, High Density District, to RM-4, Residential Multifamily, High Density District,
subject to the proffers contained in the First Amended Petition filed in the Office of the City
Clerk on May 12, 2000, and that Sheet No. 211 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
H:\ORD-REZ\O-City-Centre-RM-4-6-19-00
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Roanoke City Council
Regular Agenda Report
June 19, 2000
Honorable David A. Bowers, Mayor and City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Request from Northwest Neighborhood Environmental
Organization, Inc., pursuant to Section 36.1-690, Code of the City
of Roanoke (1979), as amended, that properties located in the 900
block of Centre Avenue, N.W., be rezoned from RM-3, Residential
Multifamily, High Density district, to RM-4, Residential Multifamily,
High Density District. The properties are further described as
Official Tax Numbers 2112503, 2112504, 2112505, 2112506,
2112507, 2112508, 2112509, 2112510, 2112511,2112512,
2111914, 2111915, 2111916, 2111917, 2111918, 2111919,
2111920, 2111921, and 2111922 and are currently zoned RM-3,
Residential Multifamily, High Density District.
Background:
On February 2, 2000, the Planning Commission petitioned and recommended approval
to the City Council for rezoning of the aforementioned properties from LM, Light
Manufacturing District to RM-3, Residential Multifamily High Density District. City
Council ruled in favor of the rezoning by adopting it through a unanimous vote on
February 22, 2000.
Northwest Neighborhood Environmental Organization (NNEO) subsequently realized
that the lot size requirements in the RM-3, Residential Multifamily High Density District
could not be met with the proposed 68 units for the site. Therefore, on April 6, 2000,
NNEO filed a petition to rezone the property to RM-4, Residential Multifamily High
Density District. RM-4 provides for a lot requirement of 1,000 square feet per dwelling
unit as opposed to the 1,800 square feet requirement per dwelling unit in the RM-3
district.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
In response to discussions between the petitioner and Planning staff, a First Amended
Petition to Rezone was filed on May 12, 2000, which proffered the following condition:
The rezoned property, if developed, shall be developed in conformance with the
attached development plan, at,ached as Exhibit B, prepared by Hill Studio,
02/29/00, subject to modifications as may be required by the City as a result of
the development plan review process of the City.
Planning Commission held a public hearing on the proposed rezoning on May 17, 2000.
There was no one present in the audience in favor of or opposed to the rezoning
request. The Commission discussed the proffered development plan with respect to
height and the amount of open space. It was noted that the proffered plan provided
more than the required open space for RM-3 and that the height of the buildings was
somewhat limited by the proffered development plan. Applicant has advised that the
proposed height of the building would be 44'8".
Considerations:
The land uses surrounding the subject property are compatible with adjacent uses and
the neighborhood. Land uses to the north, west, and south are residential
neighborhood uses.
Rezoning from RM-3, Residential Multifamily High Density District, to RM-4, Residential
Multifamily High Density District, results in a notable increase in the intensity of uses at
the property. The proffered plan will ensure that the number of units proposed for the
area does not result in a higher number of units for the elderly care facility.
NNEO is the neighborhood organization in the area and is also the petitioner for the
proposed rezoning.
The comprehensive plan recommends the following:
New housing and housing types (i.e. elderly care facility) should be
encouraged to respond to current needs and trends including changing
family structures;
Development of neighborhood organizations in all areas of the city should
be encouraged; and
Appropriate housing services for individuals with special needs should be
available in neighborhood settings through public and private efforts.
Recommendation:
The Planning Commission, by a vote of 7-0, recommends approval of the rezoning
request from RM-3 to RM-4, subject to certain conditions proffered by the petitioner.
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
Attachments
cc: City Manager
City Attorney
Assistant City Manager for Community Development
Assistant City Attorney
Petitioner
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 2401 I-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAK1N
Deputy City Clerk
May 15, 2000
File #51
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a First Amended Petition received in the City Clerk's Office on May
12, 2000, from James Lesniak, Executive Director, Northwest Neighborhood Environmental
Organization, Inc., requesting that properties located in the 900 block of Centre Avenue,
N. W., identified as Official Tax Nos. 2112503 - 2112512, inclusive; and Official Tax Nos.
2111914- 2111922, inclusive, be rezoned from RM-3, Residential Multifamily District, High
Density District, to RM-4, Residential Multifamily, High Density District, subject to certain
conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
James Lesniak, Executive Director, Northwest Neighborhood Environmental
Organization; Inc., 802 Loudon Avenue, N. W., Roanoke, Virginia 24016
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
&~Clartha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, Acting City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H :~:[E. ZO N IN G .98~nneo .wl:~d
FIRST AMENDED-PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGIN'IA
Rezoning of properties in the 900 block of Centre Avenue, N.W., more specifically
identified by Official Tax Nos. 2112503 through 2112512, inclusive; and
2111914 through 2111922, inclusive, from RM-3, Residential Multifamily, High
Density District to RM-4, Residential Multifamily, High Density District, subject to
certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The petitioner, Northwest Neighborhood Environmental Organization, Inc., pursuant to
Section 36.1-690, Code of the City of Roanoke (1979), as amended, requests that properties
located in the 900 block of Centre Avenue, N.W., be rezoned from RM-3, Residential
Multifamily, High Density District, to RM-4, Residential Multifamily, High Density District.
The properties are further described as Official Tax Numbers 2112503, 2112504, 2112505,
2112506, 2112507, 2112508, 2112509, 2112510, 2112511, 2112512, 2111914, 2111915,
2111916, 2111917, 2111918, 2111919, 2111920, 2111921, and 2111922 and are currently
zoned RM-3, Residential Multifamily, High Density District. A map of the property to be
rezoned is attached as Exhibit A.
The petitioner requests that said properties be rezoned from RM-3, Residential
Multifamily, High Density District to RM-4, Residential Multifamily, High Density Distric(
subject to certain conditions set forth below, for the purpose of encouraging the construction of
elderly housing with associated community facilities and support services by the Northwest
Neighborhood Environmental Organization, Inc. The petitioner hereby proffers and agrees
that if the Property is-rezoned as requested, that the rezoning will be subject to, and the
Petitioner will abide by, the following condition:
The rezoned property, if developed, shall be developed in conformance with the
attached development plan, attached as Exhibit B, prepared by, Hill Studio, 02/29/00
subject to modifications as may be required by the City of Roanoke as a result of the
development plan review process of the City.
The petitioner believes the rezoning of said tract of land will further the intent and
purposes of the City's zoning ordinance and its comprehensive plan in that it will provide
needed services and housing within the neighborhood for elderly residents of the city.
Attached as Exhibit C are the names, addresses and tax numbers of the owners of
properties proposed to be rezoned, as well as Exhibit D which contains names and addresses of
owners of properties immediately adjacent to the properties proposed to be rezoned.
WHEREFORE, the petitioner requests that the above-described tracts of land be
rezoned as requested in accordance with the provisions of the zoning ordinance of the City of
Roanoke.
Respectfully submitted this 9~h, day of. May~.x20q ).
Y: 'J rector
X,,,, N_o~h.west Neighborhood Environmental
'".-Of'ganization, Inc.
DON
-- I
SHENANDOAH AVENUE
' I
/I,/..¢
I
I
EXHIBIT A
~ T
I
d
EXHIBIT B
This older site
plan will be
epresentative
f the landscap~
lanning for th~
project.
SITE PLAN
NOKq'HWE~T NEIGHBOR}If)OD ENVIRONMENTAL ORGANIZATION
CENTRE AVENUE ELDERLY HOUSING
HILL STUDIO. P.C. 9954 1.6.00
E-~IT B (Continued)
AFFECTED PROPERTY OWNERS
Tax fi Owner/Mailing Address "/Address of Property
2112503 Northwest Neighborhood Enviromr~ental' Organization 900 Block Centre
802 Loudon Avenue, NW Avenue,
Roanoke, VA 24016
2112504 Northwest Neighborhood Enviroim'tental Organization 900 Block Centre
802 Loudon Avenue, NW ,?.. Avenue, Nrw
Roan'oke, VA 24016 :" ., :
2112505 Northwest Neighborhood Environment~fl Organization 92.2.'Cb'ntre Avenue, NW
802;L0udon Av'.enue,. lffW' ' .'.. :.. . .t '.'
· .. i ":i. ~:'P(;anoke, :VA 2'.401'6'. .... " · : . . :...........:..-....:.....
2112506 Northwest Neighls0rhood:'Environm~ntai' OrganizatiOn · 9'18'C~ntre ' ':~" '~ '
" Avenue, NW
802 Loudon'Avenue, NW.. · "
· .. Roanoke, VA 24016' . . .'
2112507' Northwest Nei}hb0rh°od Environmental Organization 900. Block Centre
802 Loudon Avenue, NW Avenue, NW
, ROanoke, VA 240'16
2I 12508 NortJtwest Neighborhood EnvironrnentaI. Orgarfization ;~00 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2112509 Northwest Neighborhood Envirmtmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2112510 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2112511 Northwest Neighborhood Environmental Organization ~00 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2112512 Northwest Neighborhood Enviromnental Orga~ization ~00 Block Centre
802 Loudon Avenue, N'W Avenue, NW
I Roanoke, VA 24016
I,;XI-II'I' C
2111914 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW. Avenue, NW
Roanoke, VA 24016
2111915 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2111916 Northwest Neighborhood Environment'al Organization 900 Block Ce.ntre
802 Loudon Avenue, NW Avenue, N'W
Roanoke, VA 24016
2111917 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2111918 NorthweSt 'Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2111919 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW'
Roanoke, VA 24016
2111920 Northwest Neighborhood Environmental Organization 700 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016 (Closing Scheduled for 1/7/00):
2111921 Henrietta Moore 700 Block Centre
c/o Rash5 Moore Avenue, NW
903 Centre Avenue, NW
Roanoke, VA 24016
(NNEO has a signed purchase agreement with this
individual but as of yet have not closed the sale)
2111922 Northwest Neighborhood Environmental Organization 901 Centre Avenue, NW
802 Loudon Avenue, NW
~oanoke, VA 24016
EXHIBIT C (continued)
TAX NUMBER
2111820
2111808
A~DJOINiNG PROPE~' OWNERS
PROPERTY OWNER/MAILING ADDRESS
Reginald A. Oliphant . :
P. O. Box 5942
Roanoke, VA 24012
Northwest Neighborhood Environmental Organization
802 Loudon Avenue, NW
Roanoke, VA 24016
2111903
-- 2III.904'
2111905
2111906
2111907
2111908
Commonwealth of Virginia
928 Loud0n Avenue,. N'W'
Roanok. e, VA. 24000'
· Calvin'D,. and Patricia T. Bu.r~el [
.' 920:LoudOn. A.v. enue,.NWT':'.. -.-' ':.; .:.
· .[' "'., P(b~6k~;:.V~(~4016: . : ': i.'.':.".:..
· '- '" :~'. '.::::'-:'.: :.;i ': '77.': :57 ... '. '..
Glerm H. and'Virgie T. Hale
'~20 LOUdon'-Xvmue, NV, r.
.'.Roanoke, VA 24016
Northwest Neighborhood'Envir~nm~tal Organization
· 802 Loudon Avenue, NW'
Roan0kC, VA 24016
Lenora C: Webb
914 Loud°n Avenue, N'W
Roanoke, VA 24016
Ivory M. Dalton
910 Loudon Avenue, NW'
Roanoke, VA 24016
2111909
Gilmer Housing Associates, LP
802 Loudon Avenue, NW
Roanoke, VA 24016
2111910
Gilmer Hous/ng Associates, LP
802 Loudon Avenue, NW
Roanoke, VA 24016
2112001
Alphonsia and Doretha Preston
828 Loudon Avenue, NW
Roanoke, VA 24016
EXHIBIT D
2112011
2112019
2112601
2112611
2112513
2112516
2112517
2112518
2112519
2112520
2112522
2112409
2112406
Margie L. Brown, et al
c/o James Dent
831 Centre Avenue, NW'
Roanoke, VA 24016
· lotto T. Davis, Jr.
Thelma Davis
209 Ninth Street, NW
Roanoke, VA 24016
Northwest Neighborhood Environmental Organization
802 Loudon Avenue, NW'
Roanoke, VA 24016
Lonza E. and Carol K. Kingery
P. O. Box 12711
Roanoke, VA 24027 ~.
Joseph M. and Mary A. Ar~drews
261 Pecks Road
Pittsfield, MA 01201
ToWnSide Construction' Co.'
711 5'~ Street.; N.E.
Roanoke, VA 24016
Low_.a.E. KingeW
6477 CroweH Gap Road
Roanoke, VA24014'
Robert Akerso~ Jr.
1748LormaDrive, NW
Roanoke, VA24019
William D. Brown
Shelby B. Rill
Route 2, Box 540
Goodview, VA 24095
EXHIBIT D (continued)
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 9, 2000
File #51
James Lesniak, Executive Director
Northwest Neighborhood Environmental Organization, Inc.
802 Loudon Avenue, N. W.
Roanoke, Virginia 24016
Dear Mr. Lesniak:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, June
19, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on the
request of the Northwest Neighborhood Environmental Organization, Inc., that properties
located in the 900 block of Centre Avenue, N. W., identified as Official Tax Nos. 2112503 -
2112512, inclusive; and Official Tax Nos. 2111914 - 2111922, inclusive, be rezoned from
RM-3, Residential Multifamily, High Density District, to RM-4, Residential Multifamily, High
Density District, subject to certain conditions proffered by the petitioner.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431.
Questions with regard to the City Planning Commission report should be directed to the
Department of Planning and Code Enforcement at 853-2344.
It will be necessary for you, or your representative, to be present at the June 19
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
Mary F. Parker, CMC ./
City Clerk
MFP:Io
Enclosure
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 !- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 9,2000
File #51
SANDRA H. EAKIN
Deputy Cit~ Clerk
Ms. Henrietta Moore
c/o Mr. Rashi Moore
Mr. Reginald A. Oliphant
Commonwealth of Virginia
Mr. and Mrs. Calvin D. Burwell
Mr. and Mrs. Glenn H. Hale
Ms. Lenora C. Webb
Mr. and Mrs. Joseph Andrews
Mr. Robert Akerson, Jr.
Ms. Shelby B. Hill
Mr. Ivory M. Dalton
Gilmer Housing Associates, L. P.
Mr. and Mrs. AIphonsia Preston
Ms. Margie L. Brown, et al
cio Mr. James Dent
Mr. and Mrs. John T. Davis, Jr.
Mr. and Mrs. Lonza E. Kingery
Townside Construction Co.
Mr. William D. Brown
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, June
19, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on the
request of the Northwest Neighborhood Environmental Organization, Inc., that properties
located in the 900 block of Centre Avenue, N. W., identified as Official Tax Nos. 2112503 -
2112512, inclusive; and Official Tax Nos. 2111914 - 2111922, inclusive, be rezoned from
RM-3, Residential Multifamily, High Density District, to RM-4, Residential Multifamily, High
Density District, subject to certain conditions proffered by the petitioner.
The City Planning Commission is recommending approval of the abovedescril~ed request.
Please call the City Clerk's Office at 853-2541 if you would like to receive a copy of the
report.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 853-2344.
Sincerely,
City Clerk
MFP:Io
The Roanoke Times
~C~ii~ ~ ['i ~ Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
-- -'OQ- _J)J _lg_ _ B_:O_8 ..........................................................
NORTHWEST NEIGH. ENV
802 LOUDON AVE
JAMES LESNIAK, EXEC.
ROANOKE VA 24016
REFERENCE: 80027841
01431586 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this ~ day
of June 2000. Witness my hand and official seal.
~__~~~_~ , Notary Public
My c ommi s s i on exp i r e s __~__O~L~_~2~__~Q_3
PUBLISHED ON: 06/01 06/08
TOTAL COST: 179.82
FILED ON: 06/16/00
..................................................
NOTICE OF PUBLIC HEARING
TO WHOM rr MAY CONCERN:
(1979), as amended, th~
day, June 19, 2000, at 7.'~
p.m., In the Counc# ChambM in
ttm MuniciPal Building, 215
Church Avenue, S.W., .on the
question of rezonlng from
RM-3, Reeldenflal Multtfamlly,
I~)sldent~l Mu~lfemily, High
Those certoin properties
~oc~ed In ~he ~0 IMock of
Cemm Avenue, N.W., end buer-
~n~ OfflcMI Tax M~p Nos.
211250~ 2112504,
2112505 211250~,
2112S07 2112508.
2112509 2112S:1.0,
2112S1~. 2112512,
2111916 2111,91'?,
21119'18 2111919,
2111920. 2111921, snd
211~e22, ~ubjec~ to nenm.
pM~le~ In intere~ ~ ~
cl~ of June, 2000.
IdMy F. PMt;er, Clt~, Cleric,
(~43:1.586)
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 3 6.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, June 19, 2000, at 7:00 p.m., in the Council Chamber in the Municipal Building, 215
Church Avenue, S.W., on the question of rezoning from RM-3, Residential Multifamily,
High Density District, to RM-4, Residential Multifamily, High Density District, the
following property:
Those certain properties located in the 900 block of Centre Avenue, N.W., and
beating Official Tax Map Nos. 2112503, 2112504, 2112505, 2112506, 2112507,
2112508, 2112509, 2112510, 2112511, 2112512, 2111914, 2111915, 2111916,
2111917, 2111918, 2111919, 2111920, 2111921, and 2111922, subject to certain
proffered conditions.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this day of ,2000.
Mary F. Parker, City Clerk.
H:\NOTICE\N-REZ-City_Centre. C_4.7_ 17-00
T~) THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINi~FC[I~ [g
PERTA~G TO THE ~ZO~G ~QUEST OF:
~O for propemy located in the 900 block of Centre Avenue, N.W. from) ~FIDAVIT
~-3 to ~-4 )
COMMONWEALTH OF VIRGINIA )
)
CITY OF ROANOKE )
TO-WIT:
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 4th day of May, 2000, notices ora public heating to be held on the
17th day of May, 2000, on the rezoning captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel Owner's Name Mailing Address
2112503
through
2112512
2111914
2111922
2111808
2111906
2112601
NNEO
through 2111920
802 Loudon Avenue, NW
Roanoke, VA24016
2111921
Henrietta Moore
c/o Rashi Moore
903 Centre Avenue, NW
Roanoke, VA 24016
2111820
Reginald A. Oliphant
P. O. Box 5942
Roanoke, VA 24012
2111903
Commonwealth of VA
928 Loudon Avenue, NW
Roanoke, VA 24016
2111904
Calvin D. and Patricia T. Burwell
920 LoudonAvenue, NW
Roanoke, VA24016
2111905
Glenn H. and Virgie T. Hale
920 Loudon Avenue, NW
Roanoke, VA 24016
2111907
Lenora C. Webb
914 Loudon Avenue, NW
Roanoke, VA 24016
2111908
Ivory M. Dalton
910 Loudon Avenue, NW
Roanoke, VA 24016
21119O9
2111910
Gilmer Housing Associates, LP
802 LoudonAvenue, NW
Roanoke, VA24016
2112001
Alphonsia and Doretha Preston
828 Loudon Avenue, NW
Roanoke, VA 24016
2112011
Margie L. Brown, et al
c/o James Dent
831 Centre Avenue, NW
Roanoke, VA 24016
2112019
John T. Davis, Jr.
Thelma Davis
209 9th Street, NW
Roanoke, VA 24016
~l'li611
Lonza E. and Carol Kingery
P. O. Box 12711
Roanoke, VA 24027
2112513
Joseph and Mary Andrews
261 Pecks Road
Pittsfield, MA 01201
2112516
2112517
2112518
2112519
2112520
2112522
Townside Construction Co.
711 5th Street, NE
Roanoke, VA 24016
212409
Robert Akerson, Jr.
1748 Lonna Drive, NW
Roanoke, VA 24019
2112406
William D. Brown
Shelby B. Hill
Route 2, Box 540
Goodview, VA 24095
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 4th day of May, 2000.
Notary Public
My Commission expires: \~ "~\ ~ ~~.
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday,
May 17, 2000, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., on the following.
Request from the Northwest Neighborhood Environmental Organization, Inc., to rezone
properties in the 900 block of Centre Avenue, N.W., more specifically identified by Official
Tax Nos. 2112523; 2112503 through 2112512, inclusive; and 2111914 through 2111922,
inclusive, from RM-3, Residential Multifamily, High Density District, to RM-4, Residential
Multifamily, High Density District
A copy of said application is available for review in the Department of Planning and
Community Development, Room 166, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, May 2 and May 9, 2000
Please bill:
James Lesniak, Executive Director
Northwest Neighborhood Environmental Organization
802 Loudon Avenue, N.W.
Roanoke, VA 24016
(540) 343-5674
Please send affidavit of publication to:
Department of Planning and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 15, 2000
SANDRA H. EAKIN
Deputy City Clerk
File #51
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a First Amended Petition received in the City Clerk's Office on May
12, 2000, from James Lesniak, Executive Director, Northwest Neighborhood EnvirOnmental
Organization, Inc., requesting that properties located in the 900 block of Centre Avenue,
N. W., identified as Official Tax Nos. 2112503 - 2112512, inclusive; and Official Tax Nos.
2111914- 2111922, inclusive, be rezoned from RM-3, Residential Multifamily District, High
Density District, to RM-4, Residential Multifamily, High Density District, subject to certain
conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
James Lesniak, Executive Director, Northwest Neighborhood Environmental
Organization; Inc., 802 Loudon Avenue, N. W., Roanoke, Virginia 24016
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, Acting City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H:h'REZO NIN G.98~neo.wpd
FIRST AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
't30 IiAY 12 P!:r30
Rezoning of properties in the 900 block of Centre Avenue, N.W., more specifically
identified by Official Tax Nos. 2112503 through 2112512, inclusive; and
2111914 through 2111922, inclusive, from RM-3, Residential Multifamily, High
Density District to RM-4, Residential Multifamily, High Density District, Subject to
certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The petitioner, Northwest Neighborhood Environmental Organization, Inc., pursuant to
Section 36.1-690, Code of the City of Roanoke (1979), as amended, requests that properties
located in the 900 block of Centre Avenue, N.W., be rezoned from RM-3, Residential
Multifamily, High Density District, to RM-4, Residential Multifamily, High Density District.
The properties are further described as Official Tax Numbers 2112503, 2112504, 2112505,
2112506, 2112507, 2112508, 2112509, 2112510, 2112511, 2112512, 2111914, 2111915,
2111916, 2111917, 2111918, 2111919, 2111920, 2111921, and 2111922 and are currently
zoned RM-3, Residential Multifamily, High Density District. A map of the property to be
rezoned is attached as Exhibit A.
The petitioner requests that said properties be rezoned from RM-3, Residential
Multifamily, High Density District to RM-4, Residential Multifamily, High Density District,
subject to certain conditions set forth below, for the purpose of encouraging the construction of
elderly housing with associated community facilities and support services by the Northwest
Neighborhood Environmental Organization, Inc. The petitioner hereby proffers and agrees
that if the Property is rezoned as requested, that the rezoning will be subject to, and the
Petitioner will abide by, the following condition:
The rezoned property, if developed, shall be developed in conformance with the
attached development plan, attached as Exhibit B, prepared by, Hill Studio, 02/29/00
subject to modifications as may be required by the City of Roanoke as a result of the
development plan review process of the City.
The petitioner believes the rezoning of said tract of land will further the intent and
purposes of the City's zoning ordinance and its comprehensive plan in that it will provide
needed services and housing within the neighborhood for elderly residents of the city.
Attached as Exhibit C are the names, addresses and tax numbers of the owners of
properties proposed to be rezoned, as well as Exhibit D which contains names and addresses of
owners of properties immediately adjacent to the properties proposed to be rezoned.
WHEREFORE, the petitioner requests that the above-described tracts of land be
rezoned as requested in accordance with the provisions of the zoning ordinance of the City of
Roanoke.
Respectfully submitted this 9th, day of. May,,,,20~).
Re' ~c~ltsut~itted'
kx ~sl Le~, Executive Director
'X,x ~Nc ~thwest Neighborhood Environmental
'-4Or anization, Inc.
EXHIBIT A
I,;- I,r
I
I
I
EXHIBIT B
SITE PLAN
NOI~fHWEST NEIGHBORHOOD ENVIRONMENTAL ORGANIZA'I1ON
CENTRE AVENUE ELDERLY HOUSING
HILL STUDIO, P.C. 99.54 1.6.00
This older site
plan will be
epresentative
f the landscape
lanning for the
project.
}~IT B (Continued)
Tax #
AFFECTED PROPERTY OWNERS
Owner/Mailing Address / Address
of Property
!
2112503 Northwest Neighborhood Enviromnental' 0rganizat~on , 900 Block Centre
802 Loudon Avenue,/xFW Avenue, NW
Roanoke, VA 24016
2112504 Northwest Neighl~orhood Enviro~m'~ental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NV/'
" Roan'oke VA 24016 :" :
2112505 Northwest Neiglib0rl!ood Environment~/l. Organization 92'2.'Cbntre Avenue, N-W
211'~2'~0~ Northwest Neighbo~liood:Environmentai' Organization ..9'1'8 Centre Avenue,
802 Loud0n ·Avenue, NW:. .-
'- Roanoke, VA24016' . ..
2112507 Northwest Nei~hb0ri~ood Env/roim~entaI Organization .900. Block Centre
802 Loudon Avenue, NW Avenue, NW
· Roanoke, VA 24016
2112508 Northwest Neighborhood Environmental. Organization 900 Block Centre
802 Loudon Avenue, .NW Avenue, NV/
Roanoke, VA 24016
2112509 Northwest Neighborhood Enviro~m'~ental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
21 12510 Northwest Neighborhood Environmental Organ/zation 900 Block Centre
802 Loudon Avenue, NV/ Avenue, N~V
Roanoke, VA 24016
21 12511 Nmlhwest Neighborhood Enviroim'mntal Organization 900 Block Centre
802 Loudon Avenue, NV/ Avenue, NW
Roanoke, VA 24016
21 12512 No~-thwest Neighborhood Environmental Orgafizaiion 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
I XI-][IBIT C
2111914 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW. Avenue, NW
Roanoke, VA 24016
2111915 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2111916 Northwest Neighborhood Environment'al Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2111917 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2111918 Northwest' Neighborhood Environmental Organization 900 Block C~ntre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2111919 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2111920 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016 (Closing Scheduled for 1/7/00)~
2111921 Henrietta Moore 900 Block Centre
c/o Rashi Moore Avenue, NW
903 Centre Avenue, NW
Roanoke, VA 24016
(NNEO has a signed purchase agreement with this
individual but as of yet have not closed the sale)
2111922 Northwest Neighborhood Environmental Organization 901 Centre Avenue, NW
802 Loudon Avenue, NW
Roanoke, VA 24016
EXHIBIT C (continued)
TAX NUMBER
2111820
PROPERTY OWNER/MAILING ADDRESS
Reginald A. Oliphant ·
P. O. Box 5942
Roanoke, VA 24012
2111808
Northwest Neighborhood Environmental Organ/zation
802 Loudon Avenue, NW
Roanoke, VA 24016
2111903
2111905
2111906
Commonwealth of Virginia
928 Loudo'n Avenue, NW' .
Roano.ke, VA 24000
· CalvinD,- and Patricia T. Burvz. ell'.
920 Loudon"3/venue,
-' Roanoke, VA 24016
N°rthwest Neighborhood Enviri~nm ental OrganizatiOn
· 802 Loudon Avenue, NW'
Roanoke, VA 24016
2111907
2111908
Lenora C:-Webb
· 914 Loud0n Avenue, NW
Roanoke, VA 24016
Ivory M. Dalton
910 Loudon Avenue, NW
Roanoke, VA 24016
2111909
GilmerHottsingAssociates, LP
802Loudon Avenue, NW
Roanoke, VA24016
2111910
GilmerHousingAssociates, LP
802 Loudon Avenue, NW
Roanoke, VA24016
2112001
Alphonsiaand Dore~a Preston
828 Loudon Avenue, NW
Roanoke, VA24016
EXHIBIT D
2112011
2112019
2112601
2112611
2112513
2112516
2112517
2112518
2112519
2112520
2112522
2112409
2112406
Margie L. Brown, et al
c/o James Dent
831 Centre Avenue, NW
Roanoke, VA 24016 .
· lohn T. Davis, Jr.
Thelma Davis
209 Ninth Street, NW' ':
Roanoke, VA 24016 -.
Northwest Neighborhood Environmental Organization
802 Loudon Avenue, NW'
Roanoke, VA 24016
Lonza E. and Carol K. Kingery
P. O. Box 12711
Roanoke, VA 24027
JoSePh M. and Mary A. Andrews
261 Pecks Road
Pittsfield, MA 01201
To .-wnside ConStruction'. Co. "'
711 '5m Street/, N.E.
Roanoke, VA 24016
Lonza-E. Kingery
6477 Crowelt Gap Road
Roanoke, VA 24014
Robert Akersoa, Jr.
1748 Lonna Drive, NW'
Roanoke, VA 24019
William D. Brown
Shelby B. Hill
Route 2, Box 540
Goodview, VA 24095
EXItlBIT D (continued)
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
MARY F. PARKER, CMC
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
April 10, 2000
File #51
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on April 6, 2000, from
James Lesniak, Executive Director, Northwest Neighborhood Environmental Organization,
Inc., requesting that properties located in the 900 block of Centre Avenue, N. W., identified
as Official Tax Nos. 2112523, 2112503 - 2112512, inclusive; and 2111914 - 2111922,
inclusive, be rezoned from RM-3, Residential Multifamily District, High Density District, to
RM-4, Residential Multifamily District, High Density District.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosu re
pc:
The Honorable Mayor and Members of the Roanoke City Council
James Lesniak, Executive Director, Northwest Neighborhood Environmental
Organization, Inc., 802 Loudon Avenue, N. W., Roanoke, Virginia 24016
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H:\REZO NING.g8~neo.v4x:l
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 11,2000
File #514
James Lesniak, Executive Director
Northwest Neighborhood Environmental Organization, Inc.
802 Loudon Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Lesniak:
I am enclosing copy of Ordinance No. 34901-070300 permanently vacating, discontinuing
and closing the remaining portion of a public alley that extends in a westerly direction from
the easternmost property line of Official Tax No. 2111914 to the right-of-way boundary of
10th Street, N. W. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, June 19, 2000, also adopted
by the Council on second reading on Monday, July 3, 2000, and will be in full force and
effect ten days following the date of its second reading.
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Mr. and Mrs. Calvin D. Burwell, 920 Loudon Avenue, N. W., Roanoke, Virginia
24016
Melvin L. Hill, Chair, City Planning Commission, 2545 Marr Street, N. W., #15F,
Roanoke, Virginia 24012
C :'~My Files'~IULY3 COR. WPD
WHEREAS, from all of the foregoing, the Council considers that no inconvenience
will result to any individual or to the public from permanently vacating, discontinuing and
closing said public right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia,
that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly
described as follows:
The remaining portion of an alley that extends in a westerly direction from the
easternmost property line of Official Tax No. 2111914 to the right-of-way
boundary of l0th Street, N.W.,
be, and is hereby permanently vacated, discontinued and closed, and that all right and interest
of the public in and to the same be, and hereby is, released insofar as the Council of the City
of Roanoke is empowered so to do with respect to the closed portion of the right-of-way,
reserving however, to the City of Roanoke and any utility company, including, specifically,
without limitation, providers to or for the public of cable television, electricity, natural gas
or telephone service, an easement for sewer and water mains, television cable, electric wires,
gas lines, telephone lines, and related facilities that may now be located in or across said
public right-of-way, together with the right of ingress and egress for the maintenance or
replacement of such lines, mains or utilities, such right to include the right to remove,
without the payment of compensation or damages of any kind to the owner, any landscaping,
fences, shrubbery, structure or any other encroachments on or over the easement which
impede access for maintenance or replacement purposes at the time such work is undertaken;
such easement or easements to terminate upon the later abandonment of use or permanent
removal from the above-described public right-of-way of any such municipal installation or
other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for
the City of Roanoke, a subdivision plat, with said plat combining all properties which would
otherwise be landlocked by the requested closure, or otherwise disposing of the land within
the right-of-way to be vacated in a manner consistent with law, and retaining appropriate
easements, together with the right of ingress and egress over the same, for the installation and
maintenance of any and all existing utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the
City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of the City of Roanoke,
Virginia, as Grantor, and in the name of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such fees and charges as are required by
the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia,
where deeds are recorded in said Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FINALLY ORDAINED that if the above conditions have not been met within
a period of twelve (12) months from the date of the adoption of this ordinance, then said
ordinance shall be null and void with no further action by City Council being necessary.
ATTEST:
City Clerk.
H:\ORD-CLOS\O-NNEO-6-19-00
Roanoke City Council
Regular Agenda Report
June 19, 2000
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W,
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
The Honorable David A. Bowers, Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Application of the Northwest Neighborhood Environmental
Organization (NNEO), to close and permanently vacate a certain
portion of a public alley as the same extends in a westerly direction
from the easternmost property line of official parcel number 2111914,
to the right-of-way boundary of 10th Street N.W.
Background:
A previous application to close and vacate a one-block section of Centre Avenue, N.W.,
and a major portion of an adjacent alley was received, reviewed and approved by the
Planning Commission on February 22, 2000. City Council approved the request on March
6, 2000.
Applicant made numerous attempts to acquire the last remaining parcel in this block of City
lots, but was unsuccessful and did not initially request the closure and vacation of this
section of alley. They have now acquired the property (tax parcel #2111914) and are
requesting closure and vacation of the remaining alley section.
Applicant proposes to use this portion alley right-of-way in conjunction with the surrounding
properties for the development of a residential care facility for the elderly. This organization
currently has several other residential construction projects underway in the immediate
neighborhood area.
Planning Commission public hearing was held on May 17, 2000. There was no one
present either in favor of or in opposition to the requested closure.
Considerations:
Closure and vacation of this remaining section of public alley will enable the applicant to
combine all of the adjacent properties for the development of the proposed facility.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
The City's Comprehensive Plan recommends that new housing and housing types (i.e.
elderly care facility) should be encouraged to respond to current needs and trends and that
appropriate housing services for individuals with special needs should be available in
neighborhood settings.
Existing utilities in this area either will be relocated or easements provided where requried.
Recommendation:
By a vote of 7-0, the Planning Commission recommends approval of the applicant's
request to close and permanently vacate the described section of public alley, subject to
the following conditions:
The applicant shall submit a subdivision plat to the Agent of the Planning
Commission, receive all approvals, and record the same with the Clerk of the Circuit
Court for the City of Roanoke. The plat shall combine all properties which would
otherwise be landlocked by the requested closure, or otherwise dispose of the land
within the right-of-way in a manner consistent with law, and retain appropriate
easements for the installation and maintenance of any and all existing utilities that
may be located within the right-of-way, including the right of ingress and egress over
the same.
Upon meeting all other conditions to the granting of the application, the applicant
shall deliver a certified copy of this ordinance for recordation to the Clerk of the
Circuit Court of the City of Roanoke, Virginia, indexing the same in the name of the
City of Roanoke, Virginia, as grantor, and in the name of the petitioner, and the
names of any other parties in interest who may so request, as grantees. The
applicant shall pay any fees and charges required by the Clerk for recordation.
Upon recording a certified copy of the ordinance with the Clerk of the Circuit Court
of the City of Roanoke, Virginia, the applicant shall file with the City Engineer, the
Clerk's receipt, verifying the recordation of such ordinance.
Do
If the above conditions have not been met within a period of one year from the date
of the adoption of the ordinance effecting said closure and vacation, then the
ordinance shall be null and void with no further action by City Council being
necessary.
Respectfully submitted
Melvin L. Hill, Chairman
City Planning Commission
Attachment
CC:
City Manager
City Attorney
Assistant City Manager for Community Development
Assistant City Attorney
Petitioner
IN THE CITY OF ROANOKE, VIRGINIA
Application of Northwest Neighborhood
Environmental Organization Inc., to close
and permanently vacate a portion of a
public alley.
APPLICATION FoR VACATING
DIgCONTINUING AND CLOSING
A PORTION OF THE ALLEY BETWEEN
CENTRE AVENUE AND LOUDON
AVENUE.
MEMBERS OF COUNCIL:
The Northwest Neighborhood Environmental OrganizatiOn, Inc., applies to have the
remaining portion of the alley that extends in a westerly direction from the easternmost property line of
official tax parcel 2111914 to the right of way boundary of l0th Street, NW, closed, discontinued, and
permanently vacated pursuant to Virginia Code Section 15.2-2006, and Section 30-14, of the Code of
the City of Roanoke (1979) as amended. This remaining alley is more particularly described on the
attached Exhibit 1, (Map) and as follows:
The remaining portion of a public alley being bound on the north by lot 3, and on the
south by lot 10 of block 43, as the same extends in a westerly direction from the
easternmost property line of official tax parcel number 2111914 to the right of way
boundary of 10th Street, NW, all of which are shown on map page 211 of the city's official
Appraisal Maps.
The Northwest Neighborhood Environmental Organization, Inc., states that the grounds for
this application are as follows:
(1)
All abutting property owners have been notified of the filing of this application(see
Exhibit 2).
(2)
The property to be vacated is not presently being used for public transportation purposes.
The rest of the alley was closed, discontinued, and permanently vacated per Ordinance
Number 34702-030600 as effective March 16, 2000.
(3)
The Northwest Neighborhood Environmental Organization, Inc., desires to use the
property to be vacated for the development of an elderly housing project that is currently
in the planning stage (see Exhibit 3, Plan). The development will consist of approximately
68, one and two bedroom rental units for low-income senior residents.
WHEREFORE, THE Northwest Neighborhood Environmental Organization, Inc.,
respectfully requests that the above described alley portion be closed, discontinued, and permanently
vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia Code Section 15.2-
2006, and Section 30-14 of the Code of the City of Roanoke (1979) as amende, d.
-5674, N-~
'~ubmitted
~Or
Inc.
CENTRE AVENUE &
ALLEY PREVIOUSLY
CLOSED AND
VACATED AS OF
MARCH 16, 2000
:!4,
'.": t?.._B"Z o
tt 2.T2! 2 t l
[~! I
zftlffZ~.
PORTION OF ALLEY
AS REQUESTED
FOR CLOSURE
VACATION
.... ~' )' '" EXHIBIT 1
ABUTTING PROPERTY OWNERS
Tax # Owner/Mailing Address Address of Property
2111914 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2111915 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2111904 Calvin D. and Patricia T. Burwell 920 Loudon Avenue, NW
920 Loudon Avenue, NW Roanoke, VA 24016
Roanoke, VA 24016
EXHIBIT 2
:ALLEY
!
!
!
i'
!
.!
I
Street N.W.
EXHIBIT 3
CENTER
AVE
RO
General
ROANOKE
HO~NTA~
Site Location
/
/
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 9, 2000
File #514
SANDRA H. EAKIN
Deput~, City Clerk
James Lesniak, Executive Director
Northwest Neighborhood Environmental Organization, Inc.
802 Loudon Avenue, N. W.
Roanoke, Virginia 24016
Dear Mr. Lesniak:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, June
19, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on the
request of the Northwest Neighborhood Environmental Organization, Inc., that the
remaining portion of a public alley that extends in a westedy direction from the easternmost
property line of Official Tax No. 2111914 to the right-of-way boundary of 10th Street, N. W.,
be permanently vacated, discontinued and closed.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431.
Questions with regard to the City Planning Commission report should be directed to the
Department of Planning and Code Enforcement at 853-2344.
It will be necessary for you, or your representative, to be present at the June 19
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
City Clerk
MFP:Io
Enclosure
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 9, 2000
File #514
SANDRA H. EAKIN
Deputy City Clerk
Mr. and Mrs. Calvin D. Burwell
920 Loudon Avenue, N. W.
Roanoke, Virginia 24016
Dear Mr. and Mrs. Burwell:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, June
19, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on the
request of the Northwest Neighborhood Environmental Organization, Inc., that the
remaining portion of a public alley that extends in a westedy direction from the easternmost
property line of Official Tax No. 2111914 to the right-of-way boundary of 10th Street, N. W.,
be permanently vacated, discontinued and closed.
The City Planning Commission is recommending approval of the abovedescribed request.
Please call the City Clerk's Office at 853-2541 if you would like to receive a copy of the
report.
This letteris provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 853-2344.
Sincerely,
Mary'F. Parker, CMC ~
City Clerk
MFP:Io
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication The Roanoke Times
NORTHWEST NEIGH. ENV
802 LOUDON AVE
JAMES LESNIAK, EXEC.
ROANOKE VA 24016
REFERENCE: 80027841
01431645 TO WHOM IT MAY CON
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this _~_~_~___day
of June 2000. Witness my hand and official seal.
....... ~~----~~~'' .... Notary Public
My commission expires _~_~l~_~C~k~
PUBLISHED ON: 06/01 06/08
TOTAL COST: 133.20
FILED ON: 06/16/00
Roanoke wig hoM a Public
Hemrln~ On Monday, Jufl~ lg,
2000, at 7:00 p.m., m' ~ soon
bor in the MuMcipM. 8idldln&
215 Church Avenue, ,~W., o~
an application to Pmrflanentfy
city h~ my ~p~l Int~8~t in
alley that extends in a westedy
propedy line of OfllcisJ Tax No.
J~xIIMslY of lOIh SlTe~t, N.W.
Omce of u~e ~ aen% Room
(1431645)
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, June 19,
2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber
in the Municipal Building, 215 Church Avenue, S.W., on an application to permanently
abandon, vacate, discontinue and close, to the extent the City has any legal interest in said
public fight-of-way, the following public fight-of-way:
The remaining portion of an alley that extends in a westerly direction from the
easternmost property line of Official Tax No. 2111914 to the fight-of-way
boundary of 10th Street, N.W.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this __
day of .,2000.
Mary F. Parker, City Clerk.
H:\ORD-CLOS~q-SAC-NlqEO-6-19-00
~EC£!¥ED
NOTICE OF P~LIC HE~G BEFb'~ ~HE'ROANO~ CITY PLA~G
COMMISSION
TO ~OM IT MAY CONCE~: 'ffi gP~ 28 P 3:3'/
The Roanoke City Pla~ing Commission will hold a public hearing on Wednesday,
May 17, 2000, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chmber,
fou~h floor, Municipal Building, 215 Ch~ch Avenue, S.W., on the following.
Request from the Nomhwest Neighborhood Enviromental Organization, Inc., that a pomion
of a public alley extending in a westerly direction from the easte~ost propemy line of
Official Tax No. 2111914 to the right-of-way bounda~ of l0th Street, N.W., be pendently
vacated, discontinued ~d closed.
A copy of said application is available for review in the Department of Pla~ing and
Community Development, Room 166, Municipal Building.
All p~ies in interest ~d citizens may appear on the above date ~d be heard on the matter.
M~ha P. Fr~lin, Secret~
Roanoke City Plying Co~ission
Please print in newspaper on Tuesday, May 2 and May 9, 2000
Please bill:
James Lesniak, Executive Director
Northwest Neighborhood Environmental Organization
802 Loudon Avenue, N.W.
Roanoke, VA 24016
(540) 343-5674
and send affidavit of publication to:
Department of Planning and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 10, 2000
File #514
SANDRA H. EAKIN
Deputy City Clerk
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application received in the City Clerk's Office on April 6, 2000, from James Lesniak,
Executive Director, Northwest Neighborhood Environmental Organization, Inc., requesting
that the remaining portion of a public alley that extends in a westerly direction from the
easternmost property line of Official Tax No. 2111914 to the right-of-way boundary of 10th
Street, N. W., be permanently vacated, discontinued and closed.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
James Lesniak, Executive Director, Northwest Neighborhood Environmental
Organization, 802 Loudon Avenue, N. W., Roanoke, Virginia 24016
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Hufflne, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Ted Tucker, City Planner
H:\STREET98~INEO.wpd
IN THE CITY OF~O~E, ~I~INIA
Application of Northwest Neighborhood
Environmental Organization Inc., to close
and permanently vacate a portion of a
public alley.
APPLICATION FOR VACATING
DISCONTINUING AND CLOSING
A PORTION OF THE ALLEY BETWEEN
CENTRE AVENUE AND LOUDON
AVENUE.
MEMBERS OF COUNCIL:
The Northwest Neighborhood Environmental Organization, Inc., applies to have the
remaining portion of the alley that extends in a westerly direction fi.om the easternmost property line of
official tax parcel 2111914 to the right of way boundary of l0th Street, NW, closed, discontinued, and
permanently vacated pursuant to Virginia Code Section 15.2-2006, and Section 30-14, of the Code of
the City of Roanoke (1979) as amended. This remaining alley is more particularly described on the
attached Exhibit 1, (Map) and as follows:
The remaining portion of a public alley being bound on the north by lot 3, and on the
south by lot 10 of block 43, as the same extends in a westerly direction from the
easternmost property line of official tax parcel number 2111914 to the right of way
boundary of 10th Street, NW, all of which are shown on map page 211 of the city's official
Appraisal Maps.
The Northwest Neighborhood Environmental Organization, Inc., states that the grounds for
this application are as follows:
(1)
All abutting property owners have been notified of the filing of this application(see
Exhibit 2).
(2)
The property to be vacated is not presently being used for public transportation purposes.
The rest of the alley was closed, discontinued, and permanently vacated per Ordinance
Number 34702-030600 as effective March 16, 2000.
(3)
The Northwest Neighborhood Environmental Organization, Inc., desires to use the
property to be vacated for the development of an elderly housing project that is currently
in the planning stage (see Exhibit 3, Plan). The development will consist of approximately
68, one and two bedroom rental units for low-income senior residents.
WHEREFORE, THE Northwest Neighborhood Environmental Organization, Inc.,
respectfully requests that the above described alley portion be closed, discontinued, and permanently
vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia Code Section 15.2-
2006, and Section 30-14 of the Code of the City of Roanoke (1979) as amended.
a~, Exe'~
74, NIX
[ubmitted
~Or
~), Inc.
CENTRE AVENUE &
ALLEY PREVIOUSLY
CLOSED AND
i
VACATED AS OF
MARCH 16, 2000
',7
ss. 6 .5
':' c
i. 'Z. t ~ Z._sq q ' ~.~
· ~ Z t t2
4 ..... PORTION OF ALLEY
I¢'~,,, AS REQUESTED
FOR CLOSURE AND
VACATION
f~ Z.{Uq 1,6,
Z/ltq J'? 61
ABUTTING PROPERTY OWNERS
Tax # Owner/Mailing Address Address of Property
2111914 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2111915 Northwest Neighborhood Environmental Organization 900 Block Centre
802 Loudon Avenue, NW Avenue, NW
Roanoke, VA 24016
2111904 Calvin D. and Patricia T. Burwell 920 Loudon Avenue, NW
920 Loudon Avenue, NW Roanoke, VA 24016
Roanoke, VA 24016
EXHIBIT 2
'ALLEY
Street N.W.
EXHIBIT 3
RO
HOSJ"~'AL
General Site Location
?'HOMAS43~
/
/
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 11,2000
File #51
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
I am enclosing copy of Ordinance No. 34902-070300 rezoning properties located in the
southwest quadrant of the City, generally known as the Greater Raleigh Court Area,
located in the 2000 and 2100 blocks of Laburnum Avenue, the 2000 block of Maiden Lane,
and the 2100 block of Westover Avenue, S. W., from RM-1, Residential Multifamily, Low
Density District, and RM-2, Residential Multifamily, Medium Density District, to RS-3,
Residential Single-Family District. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, June 19,
2000, also adopted by the Council on second reading on Monday, July 3, 2000, and will
be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Raleigh Court Property Owners, Roanoke, Virginia
Willard N.Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
C: hMyFilca~dLY3 C OR- WPD
Melvin L. Hill
July 11,2000
Page 2
pc:
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, Acting City Engineer
Steven L. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
C: ~ViyFiles~U'L Y3 COR. WP D
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of Jul. y, 2000.
- 1~o. 34902-6~0300.
AN ORDINANCE to amend {}36.1-3, Code of the City of Roanoke (1979), as amended, and
Sheet Nos. 143,144 and 145, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property
within the City.
WHEREAS, Roanoke City Planning Commission, has made application to the Council of
the City of Roanoke to have the hereinafter described property rezoned from (A) RM-1, Residential
Multifamily, Low Density District, to RS-3, Residential Single Family District, and (B) RM-2,
Residential Multifamily, Medium Density District, to RS-3, Residential Single Family District.
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by {}36.1-693, Code of the City of Roanoke (1979), as amended, and after
conducting a public heating on the matter, has made its recommendation to Council; and
WHEREAS, a public heating was held by City Council on said application at its meeting on
June 19, 2000, after due and timely notice thereof as required by {}36.1-693, Code of the City of
Roanoke (1979), as amended, at which heating all parties in interest and citizens were given an
oppommity to be heard, both for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid application, the recommendation
made to the Council b'y the Planning Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the hereinafter described property should be
rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1-3, Code
of the City of Roanoke (1979), as amended, and Sheet Nos. 143, 144 and 145 of the Sectional 1976
Zone Map, City of Rc~anoke, be amended in the following particular and no other:
(A) Those certain properties in the 2000 and 2100 blocks of Laburnum Avenue, S.W.,
and designated on Sheet No. 145 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax
Nos. 1450307, 1450308, 1450309, 1450310, 1450311, 1450312, 1450107, 1450108,
1450109, 1450110, 1450111, 1450112, 1450113, and 1450114, be, and are hereby rezoned
from RM-2, Residential Multifamily, Medium Density District, to RS-3, Residential Single Family
District, pursuant to the Petition filed in the Office of the City Clerk on April 20, 2000, and that
Sheet No. 145 of the Zone Map be changed in this respect.
(B) Those certain properties in the 2000 block of Maiden Lane, S.W., and the 2100 Block
of Westover Avenue, S.W., and designated on Sheet Nos. 143 and 144 of the Sectional 1976 Zone
Map, City of Roanoke, as Official Tax Nos. 1432211, 1432212, 1432213, 1432214, 1432215,
1432216, 1432217, 1432218, 1432219, 1432101, 1432102, 1432103, 1432104, 1432105,
1432106, 1432107, 1432108,1432109, 1432110, 1431713, 1431714, 1431715, 1431716, 1431717,
1431718, 1431719, 1431720, 1431721, 1431722, 1440307, 1440308, 1440309, 1440310, 1440311,
1440312, 1440313, 1440314, and 1440315, be, and are hereby rezoned from RM-1, Residential
Multifamily, Low Density District, to RS-3, Residential Single Family District, pursuant to the
Petition filed in the Office of the City Clerk on April 20, 2000, and that Sheet Nos. 143 and 144 of
the Zone Map be changed in this respect.
ATTEST:
City Clerk.
H:\OR.D-RF_,Z\O-R~z-RalCourt-6-19-00 2
Petetion for Zoning Change
We the residents of the 2100 block of Westover Ave. SW, Roanoke, Virginia, petetion the Roanoke City
government to include our block in the residential zoning change to RS-3. Our block currently has a single
family/multi-family housing ratio of 75%. We feel this is a reasonable balance for a viable, stable neighborhood. We
would like to hold the ratio at this level.
Date
Name (prim)
Signature
Address:
Date .2~/z- 9'/6'0 Date
Name (print) ..~o_¥{' ~ ~ Co- rv~ ~ ~_~ J N~e ~t)
'~
Name (prim)
Signature ~
Date
Name(print)
Date
Name (print)
Signature
Address:
Date
Name (print)
Signature
Address:
Petetion for Zoning Change
We the residents of the 2100 block of Westover Ave. SW, Roanoke, Virginia, petetion the Roanoke City
government to include our block in the residential zoning change to RS-3. Our block currently has a single
family/multi-family housing ratio of 75%. We feel this is a reasonable balance for a viable, stable neighborhood. We
would like to hold the ratio at this level.
Date
Name(print)
Signature ~~Z~
Date ~- "l~- t~
Name(print) ,~x~lc-0A~.~ ~. ~M~A~$~1
Adar~: Z.~'.-I l ~ ~'CoVC-.~ .~.,.. 3',.3
Date
Name (print)
Signature
Date
Name (print)
Date Z / ~
Name (print)
Petetion for Zoning Change
'Wetlie'~esidents of the 2100 block of Westover Ave. SW, Roanoke, Virginia, petetion the Roanoke City
gover~iment tO' include our block in the residential zoning change to RS-3. Our block currently has a single
family/multi-family housing ratio of 75%. We feel this is a reasonable balance for a viable, stable neighborhood. We
would like to hold the ratio at this level.
Name(print)
Address:
Date
Name (print)
Signature
Address:
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Roanoke City Council
Regular Agenda Report
June 19,2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Raleigh Court Comprehensive Rezoning Additions
Background:
In January, 2000, Planning Commission recommended approval of a comprehensive
rezoning of over 1,000 parcels in the Greater Raleigh Court neighborhood. City Council
approved the rezoning in February.
During the Planning Commission hearing, several citizens expressed a desire to have
their properties included in the rezoning. The initial rezoning recommendation by the
Planning Commission was based on stringent planning criteria which resulted in the
exclusion of these properties. In response to citizens and the Planning Commission,
staff considered four (4) areas as additions to the comprehensive rezoning:
2000 block Laburnum Avenue: 6 parcels on the east side of this block of
Laburnum are proposed for rezoning from RM-2 to RS-3. The west side of this
street is currently zoned RS-3 and the proposed rezoning will make the zoning
consistent on both sides of the street. Land uses:
1 multifamily dwelling (nonconforming)
2 duplexes
2 single-family
1 vacant
2100 block Laburnum Avenue: 8 parcels on the east side of this block are
proposed for rezoning from RM-2 to RS-3. The majority of properties are now
used for single-family dwellings (88%). The west side of this street is currently
zoned RS-3 and the proposed rezoning will make the zoning consistent on both
sides of the street.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Land uses:
7 single-family
1 duplex
2000 block Maiden Lane Avenue: 18 parcels on both sides of this block are
proposed for rezoning from RM-1 to RS-3. Updated land use information shows
that 83% of the parcels are used are single-family. Land uses:
15 single-family
3 duplex
2100 block Westover Avenue: 20 parcels on both sides of this block are
proposed for rezoning from RM-1 to RS-3. The majority of uses are single-family
(75%).
Land uses:
15 single-family
5 duplex
The Roanoke Planning Commission held a public hearing on the petition on May 17,
2000. Mrs. Brenda McDaniel, President, Greater Raleigh Court Civic League, spoke in
support of the petition on behalf of the civic league board of directors. Mr. Irvin Dunbar
(2031 Laburnum Ave.) initially spoke in opposition to the petition because he owned a
duplex and felt that he should be able to sell it as a duplex. After learning that the use
could be continued, he advised he was no longer in opposition to the zoning change.
Mrs. Joseph Austin (2131 Laburnum Ave.) spoke in favor of the petition.
Considerations:
The rezonings reduce the housing density in these areas and reinforce the existing
single family character of these streets, an action recommended in the Greater Raleigh
Court Neighborhood Plan, adopted earlier this year as part of the Roanoke Vision, the
City's comprehensive plan.
Nonconforming uses (11) created by this rezoning will be permitted to remain unless
they are discontinued for a period of two years. A nonconforming use also may be
rebuilt if damaged by more than 50% by fire or other hazard, in accordance with a
recent zoning ordinance amendment enacted by City Council on May 15.
Recommendation:
By a vote of 7-0, the Planning Commission recommends that City Council approve the
rezoning petition. The rezoning of these properties was requested by property owners
and residents during the earlier Planning Commission public hearing regarding the
mass rezoning in Raleigh Court which was undertaken as recommended in the Greater
Raleigh Court Neighborhood Plan, an element of the City's comprehensive plan.
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke Planning Commission
Attachments
cc: Darlene Burcham, City Manager
James D. Ritchie, Deputy City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
In Re:
Rezoning of properties in the southwest quadrant of the City, generally known as the
Greater Raleigh Court area, from RM-1, Residential Multifamily, Low Density District,
and RM-2, Residential Multifamily, Medium Density District, to RS-3, Residential
Single Family District.
To: The Honorable Mayor and Members of the Council of the City of Roanoke
The petitioner, the Roanoke City Planning Commission, pursuant to Section 36.1-690,
Code of the City of Roanoke (1979), as amended, requests that the properties set out below be
rezoned from RM-1, Residential Multifamily, Low Density District, and RM-2, Residential
Multifamily, Medium Density District, to RS-3, Residential Single Family District. The purpose
of this rezoning request is to supplement the Planning Commission's previous rezoning request
of December 10, 1999, to address neighborhood zoning issues identified in the Raleigh Court
Neighborhood Plan, adopted on May 17, 1999, as part of the City's comprehensive plan. A map
outlining the additional areas proposed to be rezoned is attached to this petition as Exhibit A.
Properties to be rezoned are more specifically identified below:
Certain properties in the 2000 and the 2100 blocks of Laburnum Avenue, S.W.,
currently zoned RM-2, Residential Multifamily, Medium Density District, more
specifically identified as Official Tax Nos. 1450307, 1450308, 1450309, 1450310,
1450311, 1450312, 1450107, 1450108, 1450109, 1450110, 1450111, 1450112, 1450113,
and 1450114, be rezoned to RS-3, Residential Single Family District;
Certain properties in the 2000 block of Maiden Lane, S.W., and the 2100 block of
Westover Avenue, S.W., currently zoned RM-1, Residential Multifamily, Low
Density District, more specifically identified as Official Tax Nos. 1432211, 1432212,
1432213, 1432214, 1432215, 1432216, 1432217, 1432218, 1432219, 1432101, 1432102,
1432103, 1432104, 1432105, 1432106, 1432107, 1432108, 1432109, 1432110, 1431713,
-1-
1431714, 1431715, 1431716, 1431717, 1431718, 1431719, 1431720, 1431721, 1431722,
1440307, 1440308, 1440309, 1440310, 1440311, 1440312, 1440313, 1440314, and
1440315, be rezoned to RS-3, Residential Single Family District.
The Petitioner believes that the rezoning of the above parcels of land will further the
intent and purposes of the City's zoning ordinance, its comprehensive plan, and the Greater
Raleigh Court Neighborhood Plan in that it will conserve and enhance the existing residential
neighborhood, encourage the maintenance of existing single family homes, and ensure that the
zoning reflects the existing and preferred future land use.
Wherefore, the Petitioner requests that the above-described properties be rezoned as
requested in accordance with the provisions of the zoning ordinance of the City of Roanoke.
Attached as Exhibit B is a list of current owners of the above-mentioned properties.
Respectfully submitted this 19th day of April, 2000.
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
-2-
,
L-V ±I~IH,,3
~-V: J_l~] IHX3
PROPERTY OWNER
EXHIBIT B
Official Tax Property Owner Property Address
Number Mailing Address
1450307 John R. Dickinson 2037 Laburnum Avenue, SW
2409 Oregon Avenue, SW
Roanoke, VA 24015
1450308 Irvin G. and Margaret W. Dunbar 2031 Laburnum Avenue, SW
2031 Laburnum Avenue, SW
Roanoke, VA 24015
1450309 Adren H. R. and Marjorie M. Stiltner2027 Laburnum Avenue, SW
1527 Carrollton Avenue
Salem, VA 24153
1450310 Barbara D. Parsons Laburnum Avenue, SW
1450311 2019 Laburnum Avenue, SW 2019 Laburnum Avenue, SW
Roanoke, VA 24015
1450312 John B. and Carolyn C. Myers 2015 Laburnum Avenue, SW
2015 Laburnum Avenue, SW
Roanoke, VA 24015
1450107 Joseph E. and Christine A. Austin 2131 Laburnum Avenue, SW
2131 Laburnum Avenue, SW
Roanoke, VA 24015
1450108 Ann F. Miller 2125 Laburnum Avenue, SW
2125 Laburnum Avenue, SW
Roanoke, VA 24015
1450109 Charles J. and Marsha H. Elwell 2123 Laburnum Avenue, SW
2123 Laburnum Avenue, SW
Roanoke, VA 24015
1450110 Diane Wiggins 2119 Laburnum Avenue, SW
2119 Laburnum Avenue, SW
Roanoke, VA 24015
1450111 Joseph L. and Kathleen Surace 2115 Laburnum Avenue, SW
2115 Laburnum Avenue, SW
Roanoke, VA 24015
1450112 Philip and Sara B. Dalton 2109 Laburnum Avenue, SW
2109 Laburnum Avenue, SW
Roanoke, VA 24015
1450113 Elizabeth M. and John J. Allen 2105 Laburnum Avenue, SW
2105 Laburnum Avenue, SW
Roanoke, VA 24015
1450114 Hunter Boon and Sara Ann Roberts, 2101 Laburnum Avenue, SW
Trs.
P. O. Box 4339
Roanoke, VA 24015
1432211 Lacy R. Wilhelm, Jr. 2059 Maiden Lane, SW
June B. Wilhelm
2059 Maiden Lane, SW
Roanoke, VA 24015
1432212 John R. Guilfoyle, III 2051 Maiden Lane, SW
Christine Guilfoyle
2051 Maiden Lane, SW
Roanoke, VA 24015
1432213 James L. and Marie L. Tyree 2049 Maiden Lane, SW
2049 Maiden Lane, SW
Roanoke, VA 24015
1432214 James A. and Lois P. Witten 2045 Maiden Lane, SW
2045 Maiden Lane, SW
Roanoke, VA 24015
1432215 Douglas A. And Josephine B. Minnix 2039 Maiden Lane, SW
2039 Maiden Lane, SW
Roanoke, VA 24015
1432216 Arthur B. Nunn, Jr. 2033 Maiden Lane, SW
Dorothy H. Nunn
2033 Maiden Lane, SW
Roanoke, VA 24015
1432217 Jeanne W. Quill 2029 Maiden Lane, SW
1432218 2029 Maiden Lane, SW
Roanoke, VA 24015
1440312 2038 Maiden Lane, SW
1440313 2034 Maiden Lane, SW
1432219 James M. and Margaret Snidow 2019 Maiden Lane, SW
2019 Maiden Lane, SW
Roanoke, VA 24015
1440307 Cecilie Holmes 2060 Maiden Lane, SW
Kristen D. Viar
2060 Maiden Lane, SW
Roanoke, VA 24015
1440308 Paul F. and Barbara B. Moore 205 Maiden Lane, SW
2056 Maiden Lane, SW
Roanoke, VA 24015
1440309 Shawn T. and Laura M. Holbrook 2050 Maiden Lane, SW
2050 Maiden Lane, SW
Roanoke, VA 24015
1440310 Richard L. and Mar[ha W. Hughes 2046 Maiden Lane, SW
2046 Maiden Lane, SW
Roanoke, VA 24015
1440311 David T. and Elizabeth J. Blanton 2042 Maiden Lane, SW
2042 Maiden Lane, SW
Roanoke, VA 24015
1440314 Joseph H. and Darlene L. Meador 2028 Maiden Lane, SW
2028 Maiden Lane, SW
Roanoke, VA 24015
1440315 Abrina Schnurman 2022 Maiden Lane, SW
2022 Maiden Lane, SW
Roanoke, VA 24015
1432101 Jerry M. Trammell 2144 Westover Avenue, SW
2146 Westover Avenue, SW
Roanoke, VA 24015
1432102 Stuart J. and Evelyn S. Glass 2142 Westover Avenue, SW
4001 Monitor Drive
Hampton, VA 23669
1432103 Gary E. and Brenda S. Dogan 2136 Westover Avenue, SW
3110 Meadowwood Road, SW
Roanoke, VA 24014
1432104 Robert D. Chappell 2132 Westover Avenue, SW
2812 Shawnee Trail
Troutville, VA 24175
1432105 Deborah Stanley Young 2126 Westover Avenue, SW
2126 Westover Avenue, SW
Roanoke, VA 24015
1432106 Pieter A. and Myra L. Jager 2122 Westover Avenue, SW
2122 Westover Avenue, SW
Roanoke, VA 24015
1432107 Reynold A. and Jean E. Wolfarth 2116 Westover Avenue, SW
2116 Westover Avenue, SW
Roanoke, VA 24015
1432108 Ronald and Jamie L. Swann 2112 Westover Avenue, SW
2112 Westover Avenue, SW
Roanoke, VA 24015
1432109 George Nelson and Victoria Havens 2106 Westover Avenue, SW
3637 Lake Drive, SW
Roanoke, VA 24018
1432110 Michael E. and Deanna M. Zimmer 2102 Westover Avenue, SW
2102 Westover Avenue, SW
Roanoke, VA 24015
1431713 Heath A. Jackson 2145 Westover Avenue, SW
2145 Westover Avenue, SW
Roanoke, VA 24015
1431714 Michael B. and Shenna Massey 2141 Westover Avenue, SW
2141 Westover Avenue, SW
Roanoke, VA 24015
1431715 Richard L. Watkins, Jr. 2137 Westover Avenue, SW
2137 Westover Avenue, SW
Roanoke, VA 24015
1431716 Alice G. Burlinson 2131 Westover Avenue, SW
2131 Westover Avenue, SW
Roanoke, VA 24015
1431717 William R. Webster 2127 Westover Avenue, SW
2127 Westover Avenue, SW
Roanoke, VA 24015
1431718 Glenn D. Elson 2121 Westover Avenue, SW
2121 Westover Avenue, SW
Roanoke, VA 24015
1431719 Thomas R. and Sherry W. Cushing 2117 Westover Avenue, SW
502 Woods Avenue, SW
Roanoke, VA 24016
1431720 Hammond E. Sower, Jr. 2111 Westover Avenue, SW
2111 Westover Avenue, SW
Roanoke, VA 24015
1431721 Deanna M. and Michael E. Zimmer 2107 Westover Avenue, SW
2107 Westover Avenue, SW
Roanoke, VA 24015
1431722 James G. Pappas, Jr. 2101 Westover Avenue, SW
W. Hope Player
2239 Grandin Road, SW
Roanoke, VA 24015
May 10, 2000
Ms. Martha P.Franklin
Roanoke City Department of Planning
and Community Development
Room 166 Municipal Building
Roanoke, Va. 24011
Dear Ms. Franklin:
I have received your correspondence, dated May 4, 2000 regarding rezoning in the
2100 block of Westover Avenue. I am the owner of the property at 2136-8 Westover
Avenue and wish to express that I have no interest in havin~l my 13rol3ertv rezoned.
Thank you for considering my wishes, which I have already expressed verbally to
Mr. Chittum. I would appreciate receiving any written information you might provide
as explanation and motivating factors for the matter at hand.
Since. Eely,
3110 Meadowwood Road
Roanoke, Va. 24014
ROANOKE CITY PLANNING
DEPARTI~ENT
,I ,I ~l.-I ~ LLZ
!1~1:1:1,1 !~
l'"; .I;l; I'i i; I':.i,'l ;',': I ;I:'1
Proposed Rezoning ~i
"~~
Proposed Rezoning
RM-2 to RS-3
I'
oO
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 9, 2000
File #51
SANDRA H. EAKIN
Deputy City Clerk
Raleigh Court Property Owners
Roanoke, Virginia
Dear Property Owner:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, June
19, 2000, at 7:00 p.m., or as soon thereafter as the matter may be he~ard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on the
request of the City of Roanoke that properties in the southwest quadrant of the City,
generally known as the Greater Raleigh Court Area, located in the 2000 and 2100 blocks
of Laburnum Avenue, the 2000 block of Maiden Lane, and the 2100 block of Westover
Avenue, S. W., be rezoned from RM-1, Residential Mt~ltifamily, Low Density District, and
RM-2, Residential Multifamily, Medium Density District, to RS-3, Residential Single-Family
District.
The City Planning Commission is recommending approval of the abovedescribed request.
Please call the City Clerk's Office at 853-2541 if you would like to receive a copy of the
report.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
10~_'ll~l ~__~Q'~he~%~ r~q u~ Roanoke Times
MARY F. PARKER
215 CHURCH AVENUE,
ROOM 456
ROANOKE VA 24011
SW,
REFERENCE: 80000809
01431495 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn
and subscribed before me this ~7~-- day
of J~ne 2900./~%Wi~es~my/~T~nd and official seal.
, Notary Public
My commission expires ...... --~~~--I
PUBLISHED ON: 06/01 06/08
TOTAL COST: 299.70
FILED ON: ] 06/08/00
~~~ign~e~~-~ ----9~ .........................
NOlICE OF PUBUC HEARING
TO WHOM rr MAY CONCERN:
hokJ a Pulgi~ Hesdn~ on Mort.
day, June 19, 2000, ~t 7:00
p.m., in the ~ Ctt~mber In
Church Avenue, $.W., Rmmoke,
Vl~nl~, 24011, off the, quos-
tlon of r~onlng ~ followln~
prodetties..'
(A) These certain properties In
the 2000 and 2100 blocks of
laburnum Avenue, S.W., and
currency zoned RM-2, Re~d-
defltlal Multifmmlly, Medium
ca#y IdenSflnd as Ofllcial Ta~
Nos. 1450307, 1450308,
1450309, 1450310,
1450311, 1450312,
1450107, 1450108,
1450109; 1450110,
1450111, 1450112,
14501/3, am] 1450114, be
rezormd to RS-3, -Residential
Single Fandly Dl~a'ict.
(B) Those ce~ain properties in
the 2000 block of Maiden
Lane, S.W., and the 2100
block of Wastover Avenue,
S,W., curroctly zoned RM-1,
Residential Multlf&'nlly, Low
cally identiSnd as Official Tax
Nos. 1432211, 1432212,
1432213, 1432214;
1432215, 1432216,
1432217, 1432218,
1432219, 1432101,
1432102, 1432103,
1432104, 1432105,
1432106, 1432107,
1432108,1432109, 1432110,
1431713, 1431714,
1431715, 1431716,
1431717, 143~1718,
1431719, 1431720,
1431721, 1431722,
144.0307, 1440308,
1440309, 1440310,
1440311, 1440312,
1440313, 1440314, end
Residential Single Family
ALL PARTIES IN INTEREST AND
CrlIZENS MAY APPEAR ON THE
ABOVE DAI~ AND BE HEARD
ON THE MATTER.
A eopy of tN~ iwopo~l Is mail-
Office of the City ~ Room
456, Municipal BulkJIng. NI
pa~tlas In Interest ~ appear
on the above date and he
GIVEN under my hand this 1st
Mary F. Parker, C~ ~erk.
(1431495)
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, June
19, 2000, at 7:00 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue,
S.W., Roanoke, Virginia, 24011, on the question ofrezoning the following properties:
(A)
Those certain properties in the 2000 and 2100 blocks of Labumum Avenue, S.W., and
currently zoned RM-2, Residential Multifamily, Medium Density District, more
specifically identified as Official Tax Nos. 1450307, 1450308, 1450309, 1450310,
1450311, 1450312, 1450107, 1450108, 1450109, 1450110, 1450111, 1450112, 1450113,
and 1450114, be rezoned to RS-3, Residential Single Family District.
(B)
Those certain properties in the 2000 block of Maiden Lane, S.W., and the 2100
block of Westover Avenue, S.W., currently zoned RM- 1, Residential Multifamily,
Low Density District, more specifically identified as Official Tax Nos. 1432211,
1432212, 1432213, 1432214, 1432215, 1432216, 1432217, 1432218, 1432219,
1432101, 1432102, 1432103, 1432104, 1432105, 1432106, 1432107, 1432108,1432109,
1432110, 1431713, 1431714, 1431715, 1431716, 1431717, 1431718, 1431719, 1431720,
1431721, 1431722, 1440307, 1440308, 1440309, 1440310, 1440311, 1440312, 1440313,
1440314, and 1440315, be rezoned to RS-3, Residential Single Family District.
All parties in interest and citizens may appear on the above date and be heard on the
matter.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this __ day of ,2000.
H:hNOTICELN-Rez-Ral¢ighCourt-6-19-00
Mary F. Parker, City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
April 26, 2000
File #51
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on April 20, 2000, from
the Roanoke City Planning Commission, requesting that properties in the southwest
quadrant of the City, generally known as the Greater Raleigh Court Area, be rezoned from
RM-1, Residential Multifamily District, Low Density District, and RM-2, Residential
Multifamily District, Medium Density District, to RS-3, Residential Single-Family District.
Sincerely,
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Chades M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
N :\CKLO 1\REZONING.98~Raleigh Court.wpd
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
R~anoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 3~d day of July, 2000, BROOKE M. PARROTT .was
reappointed as a member of the Roanoke Public Library Board for a term ending June 30,
2003.
Given under my hand and the Seal of the City of Roanoke this 13th day of July,
2000.
City Clerk
C:~vlyFiI~JULY3 COI~ WP D
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 13, 2000
File #110-518
SANDRA H. EAKIN
Deputy City Clerk
Mr. Harold H. Worrell, Sr.
1909 Carter Road, S. W.
Roanoke, Virginia 24015
Mr. Robert O. Gray
1837 Carlton Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Worrell and Mr. Gray:
At"a regular meeting of the Council of the City of Roanoke which was held on Monday, July
3, 2000, you were reappointed as members of the War Memorial Committee for terms
ending June 30, 2001.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, lam enclosing copy
of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your volunteer service as members of the War Memorial Committee.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Sloan H. Hoopes, Chair, War Memorial Committee, 2023 Maiden Lane, S. W.,
Roanoke, Virginia 24015
Sandra H. Eakin, Deputy City Clerk
C:X/Vly FileaXJULY3CO R. WP D
COMMONWEALTH Of VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 3~ day of July, 2000, FRANK W. FEATHER was
reappointed as a member of the Human Services Committee for a term ending June 30,
2001.
Given under my hand and the Seal of the City of Roanoke this 13th day of July,
2000.
City Clerk
C:'~VIyFilesk)ULY3 COR. WPD
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF: THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 13, 2000
File #110-237
SANDRA H. EAKIN
Deputy City Clerk
Ms. Cynthia T. Josephson
196 Oak Drive
Blue Ridge, Virginia 24064
Dear Ms. Josephson:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
3, 2000, you were reappointed as a member of the Flood Plain Committee for a term
ending June 30, 2001.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your volunteer service as a member of the Flood Plain Committee.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Sandra H. Eakin, Deputy City Clerk
Kit B. Kiser, Chair, Flood Plain Committee
C:~VIy File~'dUL Y3 COR. WPD
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 13, 2000
File #67-110
Mr. Eddie Wallace, Jr.
3815 Sioux Ridge Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Wallace:
At a regular meeting of the Council of the City of Roanoke which was heid on Monday, July
3, 2000, you were reappointed as a member of the Mill Mountain Advisory Committee for
a term ending June 30, 2001.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your volunteer service as a member of the Mill Mountain Advisory Committee.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Sandra H. Eakin, Deputy City Clerk
Wayne Wilcox, Secretary, Mill Mountain Advisory Committee
C: ~Vly File~'~UL Y 3 COR. WPD
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 3~ day of July, 2000, EVELYN S. LANDER was reappointed
as a member of the Roanoke-Alleghany Regional Commission for a term ending June 30,
2003.
2000.
Given under my hand and the Seal of the City of Roanoke this 13th day of July,
City Clerk
C:',~4y Files',JULY3 COR. WPD
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 13, 2000
File #110-317
SANDRA H. EAKIN
Deputy City Clerk
Ms. Wanda E. English
741 Arbutus Avenue, S. E.
Roanoke, Virginia 24014
Ms. Sabrina T. Law
2460 Grandin Road, S. W.
Roanoke, Virginia 24015
Ms. Amy W. Peck
2419 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. English, Ms. Law and Ms. Peck:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
3, 2000, you were reappointed as members of the Special Events Committee for terms
ending June 30, 2001.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your volunteer service as members of the Special Events Committee.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Sandra H. Eakin, Deputy City Clerk
Estelle H. McCadden, Secretary, Special Events Committee, 2128 Mercer Avenue,
N. W., Roanoke, Virginia 24017
Shauna Hudson, Special Events Coordinator
C :~ly FiI~',JULY3COR. WP D
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 3~d day of July, 2000, BOBBY LAVENDER was reappointed
as a member of the Board of Fire Appeals for a term ending June 30, 2004.
Given under my hand and the Seal of the City of Roanoke this 13th day of July,
2000.
City Clerk
C: ~ly Files',JULY3 COR. WP D