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HomeMy WebLinkAboutCouncil Actions 06-19-00Swain 34868 ROANOKE CITY CO UNCIL REGULAR SESSION June 19, 2000 12:lSp. tn. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order-Roll Call. (Mayor Bowers and Council Member Wyatt were absent.) The meeting was declared in recess at 12:17 p.m., to be reconvened in the Emergency Operations Center Conference Room, Room 159. A briefing With regard to the RESPOND! System. (15 minutes) File #430 The meeting was declared in recess at 1:00 p.m., to be reconvened at 2:00 p.m., in the City Council Chamber. R OANOI~ CITY CO UNCIL RE G ULAR SESSION June 1~, 2000 2:00p. m. CITY COUNCIL CHAMBER .4 GENDA FOR THE COUNCIL Call to Order- Roll Call. (Mayor Bowers was absen0 Thc Invocation was delivered by Thc Honorable C. Nelson Harris, Vice-Mayor. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Harris. Welcome. Vice-Mayor Harris. 'Meefings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, June 22, 2000, at 7:00 p.m., and Saturday, June 24, 2000, at 4:00 p.m. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WItO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541. THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS THE AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.CI.ROANOKE,VA.US. CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. PRESENTATIONS Presentations to Mrs. James O. Trout in memory of the service of the Honorable James O. Trout, Council Member. On behalf of the City of Roanoke, the Vice-Mayor presented a ceremonial copy of Resolution No. 34768-050100, a City Flag and a Key to the City to Mrs. Trout. File #132-367 4 A Resolution recognizing the service of the Honorable David 'A. '. Mayor: Adopted Resolution No. 34868-061900. (6-0) File #132 Bowers, A Resolution recognizing the service of the Honorable Carroll E. Swain, Council Member. Adopted Resolution No. 34869-061900. abstained from voting) File #132 (s-0) (Council Member Swain Recognition of Odyssey of the Mind teams fi.om Crystal Spring Elementary School and Patrick Henry High School. The V.!ce-Mayor presented pins and Roanoke photographs to Odyssey of the Mind students. File #467 C-1 CONSENT AGENDA (Approved 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF 'DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication fi.om the Vice-Mayor requesting a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed bY Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request to convene in Closed Meeting. File #132 5 · C-2 Areport of the City Manager requesting that Council convene in Closed .. , ':i:' Meeting to discuss acquisition of real property for public purpose, pursuant to -:i ~'-.:.': .' 'SeCtion 2.1-344 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request to convene in Closed File #2-104 Meeting. C-3 A report of the City Planning Commission in connection with a request of Adam Cohen to amend Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended, to include the definition for a two-mt townhouse and other such regulations, to authorize two-unit townhouses as permitted uses in those districts where two-family structures are currently allowed. RECOMMENDED ACTION: Refer the amended petition to the City Planning File #51-200 Commission for further study. C-4 A communication from Keith Moore tendering his resignation as a member of the Roanoke Neighborhood Partnership Steering Committee. RECOMMENDED ACTION: Receive and file the communication and accept File #110488 the resignation. REGULAR AGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: Request to address housing density issues in the City of Roanoke. Ms. Gloria Dorma, Spokesperson. The remarks of Ms. Dorma were referred to the City Manager for appropriate response. File #178 · 4.: ,PETITIONS AND COMMUNICATIONS: A communication from the Roanoke City School Board requesting appropriation of funds to certain school programs and for certain school enhancements; and a report of the Director of Finance recommending that Council concur in the request. Adopted Ordinance No. 34870-061900. (6-0) File #60-467 A communication from the Roanoke City School Board requesting appropriation of certain funds for fiscal year 2000-01; and a report of the Director of Finance recommending that Council concur in the request. Adopted Ordinance No. 34871-061900. (6-0) File 060-467 Ce A communication from the Roanoke City School Board requesting the close-out of two completed school grants; and a report of the Director of Finance recommending that Council concur in the request. Concurred in the request of the School Board. File #236-467 5. REPORTS OF OFFICERS: a. CITY MANAGER: A report with regard to the City's Comprehensive Plan. (10 minutes) Received and ~ed. File #200 ITEMS RECOMMENDED FOR ACTION: ~2. A report with regard to appropriation of $155,000.00 connection with updating the City's Comprehensive Plan. in Adopted Ordinance Nos. 34872-061900 and 34873-061900. (6-0) File #60-200 A report recommending appropriation of additional funds, in the amount of $926,952.00, for the Comprehensive Services Act. Adopted Ordinance No. 34874-061900. (6-0) File #60-72-304 A report recommending appropriation of additional funds, in the amount of $25,449.00, for the Fifth District Employment and Training Consortium. Adopted Ordinance No. 34875-061900. (6-0) File 060-246 A report recommending approval of the Hotel Roanoke Conference Center Commission budget for fiscal year 2000-01, appropriation of $350,000.00 to Conference Center Agency Fund accounts, and establishment of revenue estimates, in the amount of $175,000.00, for City of Roanoke and Virginia Tech contributions. Adopted Ordinance No. 34876-061900 and Resolution No. 34877-061900. (6-0) Ftc 060-247-258 e A report recommending appropriation of funds in connection with 'an amendment to the agreement between the United States Army Corps of Engineers and the City of Roanoke for preparation of topographic and orthophoto maps of the City. Adopted Ordinance No. 34878-061900. (6-0) File 060-159 A report recommending appropriation of $84,500.00 in connection with asbestos abatement and demolition of the Coyner Springs Nursing Home. Adopted Ordinance No. 34879-061900. (6-0) Council Member Swain inquired as to the status of other City buildings that are in need of asbestos abatement. File #44-60 A report in connection with acceptance of 2000-01 Community Development Block Grant entitlement and appropriation of funds for CDBG activities. Adopted Ordinance No. 34880-061900 and Resolution No. 34881-061900. (6-0) File #60-200-236 A report in connection with acceptance of 2000-01 HOME Investment Partnerships Program entitlement and appropriation of funds for HOME activities. Adopted Ordinance No. 34882-061900 and Resolution No. 34883-061900. (6-0) File 060-178-236 10. A report recommending that the City Manager be authorized to execute the Shenandoah Crossing Cooperation and Parking Agreement and appropriation of funds to the Roanoke Redevelopment and Housing Authority to fulfill the terms of.the Agreement. Withdrawn by the City Manager. 9 11. A report recommending that a public heating be scheduled for Monday, July 17, 2000, at 7:00 p.m., and lacking any comments to the contrary, authorize the City Manager to execute the appropriate documents to convey 6.5 acres of surplus City-owned property in West-view Terrace to Jerry W. Jones Construction, L.L.C., in a form to be approved by the City Attorney. Concurred in the recommendation. File #2 CITY ATTORNEY: A report transmitting a measure officially naming the Roanoke Municipal Building the, "Noel C. Taylor Municipal Building". Adopted Resolution No. 34884-061900. (6-0) File #132-209-367 Ce DIRECTOR OF FINANCE: A joint report of the Director of Finance and the City Manager with regard to optional membership of current grant-funded employees in the City of Roanoke Pension Plan. Adopted Ordinance Nos. 34885-061900 and 34886-061900. (5-1) (Council Member Wyatt voted no) File 0429 0 A joint report of the Director of Finance and the City Manager with regard to purchase of prior service credit on a tax deferred basis for members of the City of Roanoke Pension Plan. Adopted Ordinance No. Member Wyatt voted no) -File #24-429 34887-061900. (5-1) (Council ge A report with regard to the close-out of accounts for certain completed capital projects. Adopted Ordinance No. 34888-061900. (6-0) File #60-217 10 .:. .REpoRTS OF COMMITTEES: A report of the Bid Committee recommending acceptance of the bid submitted by Pioneer Electrical Contractors, Inc., for preparing shop drawings, manufacturing and installing a new stand-by emergency generator for the Delray Pump Station, in the mount of $141,875.00; appropriation of funds; and a statement of concurrence by the City Manager. The Honorable Carroll E. Swain, Chairperson. Adopted Ordinance Nos. 34889-061900 and 34890-061900. (6-0) File #60-468 bJ A report of the Bid Committee recommending acceptance of the bid submittedby H. & S. Construction Company for new concrete sidewalks, entrances, curb and gutter improvements to be constructed throughout the City, in the amount of $644,350.00; appropriation and transfer of funds; and a statement of concurrence by the City Manager. The Honorable Carroll E. Swain, Chairperson. Adopted Ordinance Nos. 34891-061900 and 34892-061900. (6-0) File #57-60 Ce A report of the Bid Committee recommending acceptance of the bid submitted by A & E International, L. L. C., for Municipal South renovations, in the amount of $144,787.27; transfer to funds; rejecting all other bids received by the City; and a statement of concurrence by the City Manager. The Honorable Carroll E. Swain, Chairperson. Adopted Ordinance Nos. 34893-061900 and 34894-061900. (6-0) FHe #60-209 do A report of the Cultural Services Committee transmitting recommendations for fundirtg of qualified agencies for fiscal year 200.0-01; and recommending transfer of$275,187.00. Michael Brennan, Chairperson. Adopted .Ordinance No. 34895-061900 and Resolution No. 34896- 061900. (6=0) File #60-394 iA report of the Human Services Committee transmitting recommendations for funding of qualified agencies for fiscal year 2000- 01; recommending transfer of $460,941.00; and authorizing the City Manager to negotiate contracts with The Salvation Army for the Homeless Housing Program and/or Abused Woman's Shelter and with the Council of Community Services for performance audits. Glenn D. Radcliffe, Chairperson. Adopted Ordinance No. 34897-061900 and Resolution No. 34898- 061900. (6-0) File #60-318 7. UNFINISHED BUSINESS: A report of the City Manager recommending execution of an agreement with the Roanoke Valley Convention and Visitors Bureau for the purpose of increasing tourism in the Roanoke Valley. (Tabled at the June 5, 2000 Council meeting.) Adopted Resolution No. 34899-061900. (6-0) File #293 go INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: Re Ordinance No. 34851, on second reading, amending the Code of the City of Roanoke (1979), as amended, by adding new {}2147; Bicycle helmets, to Article I, ~ of Chapter 21, Offenses - Miscellaneous, Code of the City of Roanoke (1979), as amended, such new section prohibiting persons fourteen years of age or younger fi.om riding or being carried on a bicycle on any highway, sidewalk, or public bicycle path without wearing a protective helmet; and providing for an effective date. Adopted Ordinance No. 34851-061900 on second reading. (6-0) File 0442 12 "9~.~ MOTIONS. AND MISCELLANEOUS BUSINESS: · a, Inquiries and/or comments by the Mayor, Vice-Mayor and Members of City Council. Members of Council commended the service of Council Members Carroll E. Swain and Wendell H. Butler. File #132 bo Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HE~. IT IS A TIME FOR CITIZENS TO SPEAK AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Mr.' William Brown, 445 Elm Avenue, S. W., appeared before Council with regard to certain undesirable conditions in his neighborhood resulting from activities of a business establishment. The remarks were referred to the City Manager for appropriate response. File #66 Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., addressed Council on behalf of residents of the Greater Gainsboro area. File #23-165 CERTIFICATION OF CLOSED MEETING. (Council Member Wyatt was out of the Council Chamber) (5-o) :~.jamieC. Payne was appointed as a member of the Youth Services Citizen BOard for a term ending May 31, 2003. File #15-110-304 JoAnn F. Hayden was appointed as a member of Roanoke City Public Library Board to fill the unexpired term of Gloria P. Manns, resigned, ending June 30, 2002. File #15-110-323 Henry Scholz was appointed as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 30, 2002. File #15-110-488 All persons who indicated a willingness to continue to serve on t.heir respective committees and for those terms of office as set forth m a communication from the City Clerk under date of June 19, 2000, were reappointed. Recess and reconvene in the City Council Chamber at 7:00 p.m. ROANOKE CITY CO UNCIL REGULAR SESSION June 19, 2000 7:00p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order- Roll Call. (Mayor Bowers was absent) The Invocation was delivered by The Honorable C. Nelson Hams, Vice-Mayor The Pledge of Allegiance to the Flag of the United States of America was led by Mr. Elisse Balisage, who became a citizen of the United States on March 31,2000. Welcome. Vice-Mayor Hams. Meetings of Roan#kc City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, June 22, 2000, at 7:00 p.m., and Saturday, June 24, 2000, at 4:00 p.m. A. PUBLIC HEARINGS: Public hearing on the request of the Northwest Neighborhood Environmental Organization, Inc., that properties located in the 900 block of Centre Avenue, N. W., be rezoned fi.om RM-3, Residential Multifamily, High Density District, to RM-4, Residential Multifamily, High Density District. James Lesniak, Executive Director, Spokesperson. Adopted Ordinance No. 34900 on first reading. (6-0) File #51 o Public hearing on the request of the Northwest Neighborhood Environmental Organization, Inc., to vacate, discontinue and close certain portions of a public alley as the same extends in a westerly direction fi'om the easternmost property line of Official Tax No. 2111914 to the right-of-way boundary of 100' Street. N.W. James Lesniak, Executive Director, Spokesperson. Adopted Ordinance No. 34901 on first reading. (6-0) File 0514 Public hearing on the request of Jeffrey R. Martin that property located on the west side of Grandview Avenue, N. W., Official Tax No. 2270223, be rezoned from C-I, Office District, to RS-3, Residential Single Family District; and repealing conditions approved by Ordinance No. 32701-102395 on said property. Michael K. Smeltzer, Attorney. Denied. File #51 pUblichearing with regard to the rezoning of certain property located in the 2000 and 2100 blocks of Laburnum Avenue, S. W., the 2000 block of Maiden Lane, S. W., and the 2100 block of West#vet Avenue, S. W., generally known as the Greater Raleigh Court area, from RM-1, Residential Mulfifamily, Low Density District, and RM-2, Residential Multifamily, Medium Density District, to RS-3, Residential Single Family District. Evelyn S. Lander, Director, Department of Planning and Code Enforcement. Adopted Ordinance No. 34902 on first reading. (6-0) File #51 B. OTHER HEARING OF CITIZENS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Mr. Chris Craft, 1501 East Gate Avenue, N. E, addressed Council with regard to the need for a traffic signal at the intersection of Hollins Road and Liberty Road, N. E. The remarks were referred to the City Manager for appropriate response. File #20-264 Mr. George Gunther, P. O. Box 12353, addressed Council in connection with the City's procedure for handling inoperative motor vehicles. The remarks were referred to the City Manager for appropriate response. File 020-24 l? DAVID A. BOWERS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 June 19,2000 Council Members: C. Nelson Harris W. Alvin Hudson Carroll E. Swain James O. Trout William White, Sr. Linda E Wyatt The Honorable Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, C. Nelson Harris Vice-Mayor CNH:se Roanoke City Council Regular Agenda Report June 19,2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Briefing on the Respond! System At the regular meeting of City Council on April 3rd, Council Member Swain requested a briefing on the Respond! system. This request was referred to the City Manager for response. This is to request that 15 minutes be reserved on the agenda for City Council's 12:15 session on Monday, June 19th for this briefing. Respectfully submitted, City Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 1st day of May, 2000. No. 34768-050100. A RESOLUTION memorializing the late dames O. Trout, councilman, civic leader, friend. WHEREAS, the members of Council have learned with sorrow of the passing of dames O. Trout on April 25, 2000; WHEREAS, dames Oma Trout was born on April 6, 1930, in Salem to the late Mac and Mary Louise Trout. He studied civil engineering at the University of Virginia and Virginia Tech. He worked as an economic development specialist for the Norfolk Southern Corporation. But dim Trout will be remembered most for his long history of service to the citizens of the City of Roanoke. WHEREAS, Mr. Trout was first elected to City Council in 1968, and was elected or re-elected in 1972, 1982, 1986 and 1996. He holds the distinction of being the only member of Council to date to have served the city in five separate decades. WHEREAS, having been a Golden Gloves boxer, Mr. Trout brought to bear a fighting spirit and a fierce determination in his role as public servant, never shying away from any battle he felt necessary to benefit the forgotten, to better the lives of Roanoke's less fortunate. WHEREAS, Mr. Trout strongly believed in the worth of economic development and played an integral part in the development of many fruitful projects: the Virginia Museum of Transportation, the Roanoke Regional Airport, the Roanoke Centre for Industry & Technology and the Second Street Bridge, among others. WHEREAS, Council recognizes with gratitude the establishment of the dames O. Trout Award, an honorarium through the Regional Partnership Foundation, Inc., that would recognize elected officials or employees of government that have demonstrated exceptional leadership and courage in promoting economic development throughout our region. WHEREAS, Mr. Trout will fondly and appropriately be remembered by his final campaign slogan, "dim Trout, the one and only." THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this resolution as a means of recording its deepest regret and sorrow at the passing of Mr. dames Oma Trout, and extends to his wife, Betsy Atkinson Trout; his two daughters, Cheryl Trout Thacker and Patricia Anne Trout; his stepdaughter, Ann Carper Charlton; his three sons, dames Oma Trout, dr. (along with his' wife, Kim), Mark Dillard Trout and dohn Patrick Trout; and his many surviving family members, the deepest sympathy of this Council. 2. The City Clerk is directed to forward an attested copy of this resolution to Mr. Trout's widow, Mrs. Betsy Atkinson Trout. APPROVED ATTEST: Mary F. Parker City Clerk David A. Bowers Mayor IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of June, 2000. No. 34868-061900. A RESOLUTION paying tribute to the Honorable David A. Bowers, Mayor of the City of Roanoke, and expressing to him the appreciation of this city and its people for his exemplary public service. WHEREAS, thirty years ago a studem govemment leader at Patrick Henry High School dreamt of one day becoming the Mayor of the city he loved. Unlike other dreamers and unlike other dreams, David Bowers committed himself to bringing this dream to life. WHEREAS, following his graduation from Patrick Henry High School, Mr. Bowers were on to study English at Belmont Abbey College in North Carolina. Then, after graduation from the Loyola University School of Law in Louisiana, he returned to Roanoke to practice law and further pursue the dream. WHEREAS, in 1984, Mr. Bowers was elected to the first of two consecutive terms on Roanoke City Council. After serving as a member of Council for eight years, he ran for the office of Mayor, pledging to "Take Back City Hall" for the citizens of the City of Roanoke. WHEREAS, in 1992, the dream finally came to fruition. Mr. Bowers was elected to the first of two consecutive terms to the office of Mayor of the City of Roanoke. WHEREAS, during his two terms as Mayor, Mr. Bowers made a lasting mark on economic development, tourism.and transportation in the City of Roanoke. He played an integral role in the development of such worthy projects as the renovation of the Hotel Roanoke and Conference Center and the creation of the Virginia Museum of Transportation. Thanks in large part to his work as Mayor, the future of downtown Roanoke is as bright as it has ever been. The Riverside Centre for Research and Technol°~y, the Art Museum of Western VirginiaHMAX theater partnership and the nearly completed Railside Linear Walk all bear testimony to his tireless efforts. WHEREAS, Mr. Bowers has given unselfishly of his time to serve as President of the Board of Directors of the Greater Roanoke Transit Company, Chairperson of the Budget and Planning Committee, Chairperson of the Personnel Committee, and member of the City Investment Committee. WHEREAS, Mr. Bowers' love for parliamentary procedure and the rules of a well-ordered meeting will be missed, as will his special gift of oratory. With boundless energy, a flair for ceremony, a love for the office of Mayor, and a passion for the City of Roanoke, Mr. Bowers served the office of Mayor and the citizens the office represents in a manner worthy of the dream first dreamt thirty years ago. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1 Council adopts this means of recognizing and commending the many years of service rendered to the City of Roanoke and its people by the Honorable David A. Bowers. 2. The City Clerk is directed to forward an attested copy of this resolution to the Honorable David A. Bowers. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of June, 2000. No. 34869-061900. A RESOLUTION paying tribute to the Honorable Carroll E. Swain and expressing to him the appreciation of this city and its people for his exemplary public service. WHEREAS, in concluding his four-year term as a member of Roanoke City Council in the year 2000, Lieutenant Colonel Carroll Swain concludes forty-six faithful years of public service. WHEREAS, Col. Swain graduated from Lucy Addison High School in Roanoke City. He went on to receive bachelor's degrees in biology and physical education and a master's degree in education from Hampton University. WHEREAS, after serving twenty years in the United States Army, one and one-half years as an enlisted man and eighteen and one-half years as an officer with a regular Army commission, he retired in 1971 with the rank of Lieutenant Colonel. His military awards include the Army Commendation Medal, the Bronze Star and the Legion Merit, which was awarded on two separate occasions. He returned home and began working as a guidance counselor in the Roanoke City school system, where he eventually became an assistant principal. Other administrative positions followed. After serving a total of twenty-one years in the'Roanoke City school system, he retired his final post as Director of School Plants in 1992. WHEREAS, as a member of City Council, Col. Swain served as a watchdog for citizens on a host of issues ranging from fiscal responsibility to street improvements to neighborhood safety and cleanliness. Fulfilling his role as protector of the people, he championed the creation of police satellite stations as a means to partner police and the neighborhoods they watch. [:\Clcrk~-swaifl61900 WHEREAS, Col. Swain served the City of Roanoke with distinction as Chairperson of the Bid Committee and member of the Board of Directors of the Greater Roanoke Transit Company, the City of Roanoke Transportation Safety Commission, the Audit Committee, the Budget and Planning Committee, the Personnel Committee, the Virginia Municipal League Transportation Policy Committee, the War Memorial Committee, the Roanoke Valley Area Metropolitan Planning Organization, the Mayor's Committee for the Disabled, the Roanoke Committee of America's Promise and the Economic Exploratory Committee with Bedford County and other area governments. WHEREAS, in his unmistakably straightforward, no-nonsense manner, Col. Swain fought with honor for the right and the good and the things he felt mattered most. His penchant for detail and unrelenting approach guaranteed that any issues he attended to were followed through to completio~a. WHEREAS, no less a person than General Colin Powell, former Chairman of the Joint Chiefs of Staff and founder of America's Promise, praised Col. Swaln's character and work. Recalling a Vietnam experience with Swain in his book My American Journey, he described the Colonel as being "scrupulous but fair." Scrupulous, fair, indeed -- and indeed a faithful public servant to the citizens of the City of Roanoke. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This Council adopts this means of recognizing and commending the many services rendered to the City of Roanoke and its people by the Honorable Carroll E. Swain. 2. The City Clerk is directed to forwm/d an attested copy of this resolution to the Honorable Carroll E. Swain. ATTEST: l:\Clerk'a'-swlin61900 City Clerk. Memo t~,. 11~ T~ Cindy Lee / ,-,,.. M~.H.M~.o~ ~~ ........ Team ~: ~ I~ Anne TyMr Feldmann, HilMry ~ Merecli~ Pe.k~ J~mmy ~, ~1t F~ Coactc IVNchMe IVlcLeo<l Team ~ ~ IVk:Ceod. T:yMr Field (William Flemi~ ,11udenl'). Caitlin 8wln, ~ ~. ~ y(x/~ Wlmn ~ BI! PabTW TOTAL P. 01 JLJ~~00 0~: ~ ~ 85~ 2951 9~'~ P. 01 '~ JLiN-9 Roanoke City Council Regular Agenda Report P 4:03 June 19,2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Re: Request for Closed Meeting This is to request that Council convene a closed meeting for the purpose of discussing acquisition of real property for public purposes, pursuant to Section 2.1- 344.A.3, Code of Virginia (1956), as amended. City Manager CC: City Clerk City Attorney Director of Finance Assistant City Manager for Operations MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 2401 l - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 21,2000 File #51-200 Melvin L. Hill, Chair City Planning Commission 2545 Marr Street, N. W., #15F Roanoke, Virginia 24012 Dear Mr. Hill: A report of the City Planning Commission in connection with a request of Adam Cohen to amend Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended, to include the definition for a two-unit townhouse and other such regulations, to authorize two-unit townhouses as permitted uses in those districts where two-family structures are currently allowed, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. On motion, duly seconded and adopted, Council referred the amended petition to the City Planning Commission for further study. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io pc: Mr. Adam J. Cohen, 6036 Chagall Drive, S. W., Roanoke, Virginia 24018 Darlene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Community Development Evelyn S. Lander, Director, Department of Planning and Code Enforcement C:~vlyFiles\j une 19.wpd Melvin L. Hill June 21, '2000 Page 2 pc: Evelyn D. Dorsey, Zoning Administrator Martha P. Franklin, Secretary, City Planning Commission Ronald L. Smith, Acting Building Commissioner Philip C. Schirmer, Acting City Engineer Steven J. Talevi, Assistant City Attorney Edward R. Tucker, City Planner C :~VlyFiles\june 19.wpd Roanoke City Department of Planning and Community Development Room 166, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344 (Fax) 853-1230 Roanoke City Council Regular Agenda Report June 19, 2000 Honorable David A. Bowers, Mayor and City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Request from Adam Cohen to amend Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, to include a definition for a two-unit townhouse and other such regulations to permit said two-unit townhouses as permitted uses in districts where two-family structures are currently allowed. Background' On January 18, 2000, City Council referred Mr. Cohen's request to the City Manager and City Attorney for study, report and recommendation. The City Manager subsequently referred the matter to the Roanoke City Planning Commission for consideration. On May 17, 2000, the Roanoke City Planning Commission held a public hearing on the petition to create a new definition in the City Code for a two-unit townhouse. After discussion among Planning Commission members, staff and Mr. Cohen, the Planning Commission recommended against approval of the petition by a vote of 3-1 (Messrs. Dowe, Chrisman and Hill voting against; Mr. Manetta voting in favor; and Messrs Butler and Rife and Mrs. Duerk absent for the vote). On May 22, 2000, the petitioner submitted an amended petition requesting an amendment to the City Code to create a new definition for a single-family attached dwelling (see attached). The petitioner requested that the amended petition be heard by the Planning Commission before being considered by City Council. Roanoke City Planning Commission Architectural R®vlew Board Board of Zoning Appeals Recommendation: It is requested that the attached amended petition be remanded to the Commission for further discussion. Respectfully submitted, Melvin L. Hill, Chairman Roanoke City Planning Commission Attachments cc: Darlene Burcham, City Manager James D. Ritchie, Deputy City Manager George C. Snead, Jr., Assistant City Manager for Community Development William M. Hackworth, City Attorney Steve Talevi, Assistant City Attorney Petitioner 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: To add a definition for a ".Single Family - attached" to the zoning code of the City of Roanoke, Virginia. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: Whereas, the current zoning code of the City of Roanoke does not have a provision for a two family home allowing each side to be individually owned on an infill lot, And whereas, there is a type of housing unit commonly referred to as a "Single Family - attached" that exists in other jurisdictions in the State of Virginia, Now therefore, let it be enacted that a new definition be added to zoning section 36.1-25 - definitions that defines a Single Family - attached as follows: "Single Family- attached"' A building containing two (2) dwelling units, designed for and occupied by not more than two (2) families and providing for the individual ownership of each side of the dwelling. Now therefore, let it be further enacted that this type of housing unit be allowed _~ special exception in any zoning district where two family dwellings are permitted provided that the following conditions are met: 1) Lot size, set back, road frontage and parking requirements must be met as per the current zoning code for two family dwellings for each district. 2) Single Family- attached lots may be subdivided for single ownership provided that each lot have one half (1/2) of the lot size, road frontage and parking requirements as per the current zoning code for two family dwellings for each district. In each case of subdivision, the new lot fine must run through the demising partition between the dwelling units. 3) Each side ora Single Family - attached must be served separately by all utifities induding but not fimited to sewer, water, electricity, phone, gas and cable. 4) Upstairs / Downstairs type duplex construction does not qualifi/ for designation as a "Single Family- attached': Respectfully siJbmitted this 22th day of May, 2000. · '60:~ Chagall Drive RoJ'noke, Virginia 24018 (540) 776-8122 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: To add a definition for a "Single Family - attached" to the zoning code of the City of Roanoke, Virginia. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: Whereas, the current zoning code of the City of Roanoke does not have a provision for a two family home allowing each side to be individually owned on an infill lot, And whereas, there is a type of housing unit commonly referred to as a "Single Family - attached" that exists in other jurisdictions in the State of Virginia, Now therefore, let it be enacted that a new definition be added to zoning section 36.1-25 - definitions that defines a Single Family - attached as follows: "Single Family - attached": A building containing two (2) dwelling units, designed for and occupied by not more than two (2) families and providing for the individual ownership of each side of the dwelling. Now therefore, let it be further enacted that this type of housing unit be allowed special exception in any zoning district where two family dwellings are permitted provided that the following conditions are met: 1) Lot size, set back, road frontage and parking requirements must be met as per the current zoning code for two family dwellings for each district. I 2) Single Family - attached lots may be subdivided for single ownership provided that each lot have one half (1/2) of the lot size, road frontage and parking requirements as per the current zoning code for two family dwellings for each district. In each case of subdivision, the new lot line must run through the demising partition between the dwelling units. $) Each side ora Single Family - attached must be served separately by all utilities including but not limited to sewer, water, electricity, phone, gas and cable. 4) Upstairs / Downstairs type duplex construction does not qualify for designation as a "Single Family- attached". Respectfully submitted this 22th day of May, 2000. By: )/CJ. Cohen hagall Drive Joke, Virginia 24018 (540) 776-8122 JUN 14 PI2:00 June 10,2000 City Clerk City of Roanoke 215 Church St SW Roanoke VA 24011 Dear Mr. Mayor and Members of the Roanoke City Council; Please accept this letter of resignation fi:om the Roanoke Neighborhood Partnership Steering Committee. My brief tenure with this group of dedicated individuals has been most rewarding and enlightening. I would like to thank you for my appointment to this committee and would like to thank Mariam Alam Stacy, Chris Chittum, Libby Watson and James Settle fi:om RNP for all of their patience and understanding. I would also like to thank Barbara Duerk and Charlie Hancock for their leadership. I will be moving out of the city limits this month, but feel enriched by the opportunity given by this appointment and hope to put what I have learned to work in my new jurisdiction. Keith Moore WRAF cc:RNP Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 21,2000 File #178 Sandra H. Eakin Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, Ms. Gloria Dorma addressed Council with regard to housing density issues in the City of Roanoke. On motion, duly seconded and adopted, the remarks of Ms. Dorma were referred to you for appropriate response. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io pc: Ms. Gloria Dorma, 3513 Dona Drive, N. W., #5, Roanoke, Virginia 24017 George C. Snead, Jr., Assistant City Manager for Community Relations Evelyn S. Lander, Director, Department of Planning and Code Enforcement Martha P. Franklin, Secretary, City Planning Commission C:LMyFiles\jtme 19.wpd June 5, 2000 '00 JLti'q-_5 P3:28 Dear City Clerk: I would like to appear before Council at the 2:00 meeting on Monday, June 19, 2000, to address housing density. Thank you. Gloria Dorma MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 June 21,2000 File #60-467 SANDRA H. EAKIN Deputy City Clerk Melinda J. Payne, Chair Roanoke City School Board 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Payne: I am enclosing copy of Ordinance No. 34870-061900 amending and reordaining certain sections of the 1999-2000 General, School and School Capital Projects Fund Appropriations, providing for appropriation of the following: $250,000.00 to provide funds for textbook adoptions, magnet school equipment, facility improvements and equipment, and grounds maintenance equipment; $53,500.00 for the Summer Youth Employment Program; $340,000.00 for construction costs for Jackson Middle School; and $62,'929.00 for Hurt Park and the Roanoke Valley Governor's School renovations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. C:LMyFile~\j une 19.WlXt Melinda J. Payne 'June 21,2000 Page 2 MFP:Io Enclosure pc: Sincerely, ~~.,,~,~.,,,,._ Mary F. Parker, CMC City Clerk Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Lee, Clerk, Roanoke City School Board C:X, MyFil es\j une 19. wlxt IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34870-061900. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General, School and School Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 General, School and School Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriations Nondepartmental $ 65,069,637 Transfers to Other Funds (1) .................................. 64,160,150 Fund Balance Reserved for CMERP - Schools (2) ............................. $ 250,000 School Fund Approoriations Education $124,587,246 Facilities (3-6) .............................................. 3,122,145 Summer Youth Employment 2000 (7-12) ......................... 53,500 Revenue Education $122,199,956 Nonoperating (13) ........................................... 44,124,676 Summer Youth Employment 2000 (14) ........................... 53,500 School Capital Projects Fund 'EdUcation' ,Jackson Middle School Fitness Center (15) Interest Expense Short Term (16). ' ....................... Capital Improvemen[ Reserve Public Improvement Bonds - Series 1999 (17) ...................... Revenue Due from State - Literary Fund Loan - Hurt Park (18) ................ $ Due from State - Literary Fund Loan - Governor's School (19) ......... 1 ) Transfer to School Fund 2) Reserved for CMERP-Schools 3) Books and Subscriptions 4) Replacement - Data Processing Equipment 5) Additions - Machinery and Equipment 6) Additions - Machinery and Equipment 7) Compensation of Teachers 8) Compensation of Teacher Aides 9) Social Security 10) Mileage 11) Education and Recreational Supplies 12) Supplements 13) Transfer from General Fund 14) Federal Grant Receipts 15) Appropriated from 1999 Bond Funds 16) Appropriated from Literary Loans/ VPSA Bonds (001-004-9310-9530) (001-3324) (030-060-6006-6100-0613) 250,000 (250,000) 75,000 (030-060-6006-6307-0806) (030-060-6006-6681-0821 ) (030-060-6006-6682-0821 ) (030-060-6455-6449-0121 ) (030-060-6455-6449-0141 (030-060-6455-6449-0201 ) (030-060-6455-6449-0551 ) 3,606 151,885 19,509 14,760 1,560 1,248 5,293 (030-060-6455-6449-0614) (030-060-6455-6549-0129) (030-060-6000-1037) (030-060-6455-1102) · (031-060-6059-6896_9001 ) 975 29,664 250,000 53,500 340,000 (031-060-6099-6998-9006) 62,929 $31,182,768 340,000 262,92g $ 1,926,271 1,926,271 6,500 56,429 17) Schools 18) Due from Literary Fund 'Loan - Hurt Park 19) Due from Literary Fund Loan - Governor's School (031-060-9709-9182) (031-1326) (031-1333) $ 340,000 6,500 56,429 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. '~~t Melinda J. Payne, Chairman Marsha W. Ellison F. B. Webster Day, Vice Chairman Sherman P. Lea '-t, Charles W. Day Ruth C. Willson //Roanoke City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Brian J. Wishneff E. Wayne Harris, Ed.D., Superintendent Cindy H. L~,~.of the Board June 14, 2000 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: The School Board at its June 13 meeting voted to request the Roanoke City Council to appropriate the following funds for 1999-2000: $250,000.00 from the Capital Maintenance and Equipment Replacement Fund to provide funds for textbook adoptions, magnet school equipment, facility improvements and equipment, and for grounds maintenance equipment. $53,500.00 for the Summer Youth Employment Program for the summer of 2000 to provide training and hands-on experience for disadvantaged or handicapped youth from the inner city with the goal of enhancing employment potential, developing employment competencies, and earning academic credit toward the high school diploma. The continuing program is one hundred percent reimbursed by federal funds. $340,000.00 from 1999 Bond funds for construction costs for the Jackson Middle School. $62,929.00 from Virginia Public School Authority bonds issued for the Hurt Park renovation and the Roanoke Valley Governor's School renovation, to be used for an addition to the account used to finance the short-term borrowing needs of the capital fund. Preparing Students for Success Members of Council Page 2 June 14, 2000 re The Board appreciates the approval of these requests. Sincerely, Cindy H. Lee, Clerk CC: Ms. Melinda J. Payne Dr. E. Wayne Harris Mr. Richard L. Kelley Mr, Kenneth F. Mundy Mr. William L. Murray Mrsi Darlene L. Burcham Mr. William M. Hackworth Mr. James D. Grisso Ms. Ann Allen (with accounting details) JAMES D. GRISSO Director of Finance June 19, 2000 CITY OF ROANOKE DEPARTMENT OF FINANC~ 215 Church Avenue, S.W., Room 461 R O. Box 1220 '00 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JUI-i 15 P 1:56 JESSE A. HALL Deputy Director The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable David A. Bowers, Mayor C. Nelson Harris, Vice Mayor Wendell Butler, Council Member W. Alvin Hudson, Jr. Council Member Carroll E. Swain, Council Member William White, Sr., Council Member Linda F. Wyatt Council Member Dear Mayor Bowers and Members of City Council: We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate the following: $250,000.00 from the Capital Maintenance and Equipment Replacement Fund to provide funds for textbook adoptions, magnet school equipment, facility improvements and equipment, and for grounds maintenance equipment. $53,500.00 for the Summer Youth Employment Program for the summer of 2000 to provide training and hands-on experience for disadvantaged or handicapped youth from the inner city with the goal of enhancing employment potential, developing employment competencies, and earning academic credit toward the high school diploma. The continuing program is one hundred percent reimbursed by federal funds. $340,000.00 from 1999 Bond funds for construction costs for the Jackson Middle School. $62,929.00 from Virginia Public School Authority bonds issued for the Hud Park renovation and the Roanoke Valley Governor's School renovation, to be used for an addition to the account used to finance the shod-term borrowing needs of the capital fund. We recommend that you concur with this request of the School Board. I~ctor of Finance JDG/HRH/pac MARY E PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 21, 2000 File #60-467 Melinda J. Payne, Chair Roanoke City School Board 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Payne: I am enclosing copy of Ordinance No. 34871-061900 amending and reordaining certain sections of the 2000-01 School Fund Appropriations, providing for appropriation of certain funds for fiscal year 2000-01. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Enclosure pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Lee, Clerk, Roanoke City School Board C:~MyFiles\j uae 19.wlM IN THECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA ~The 19th day of June, 2000. No. 34871-061900. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 School Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 School Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: AoorooHations Education Title I Winter 00-01 (1-34) .................................... Title I Even Start Family Literacy Grant 00-01 (35-63) ............... Title I Local Delinquent Children Grant 00-01 (64-73) ............... Title IV 00-01 (74-84) ........................................ Governor's School 00-01 (85-129) .............................. Magnet School 00-01 (130-148) ................................ Innovative Grant - Breckinridge 00-01 (149-159) ................... Fleming Ruffner Community Learning 00-01 (160-172) .............. Flow Through 00-01 (173-191) ................................. Child Specialty Services 00-01 (192-200) ......................... Child Development Clinic 00-01 (201-209) ........................ Juvenile Detention Home 00-01 (210-218) ....................... Preschool Incentive Program 00-01 (219-231) ..................... Adult Basic Education 00-01 (232-247) .......................... Apprenticeship Program 00-01 (248-254) ......................... Jobs for Virginia Graduates 00-01 (255-261) ...................... Perkins Act Program 00-01 (262) ............................... Regional Adult Education Specialist 00-01 (263-271) ............... Regional Adult Literacy (TAP) 00-01 (272) ........................ GED Testing 00-01 (273-274) .................................. Opportunity Knocks 00-01 (275-277) ............................ Workplace Education 00-01 (278-279) ........................... $10,999,451 2,742,422 194,437 93,637 172,019 1,356,976 615,089 301,691 198,290 1,626,705 68 1.68 68 975 214612 135 939 160 560 130 590 46 351 383 539 39 000 150 098 8 612 5,557 26,913 Regional Adult Basic Education 00-01 (280) ....................... $ Adult Education in the Jail 00-01 (281-283) ....................... Alternative Education 00-01 (284-304) ........................... Drug Free Schools 00-01 (305-309) ............................. Adolescent Health Partnership 00-01 (310-318) .................... Grants Management 00-01 (319-326) ............................ Project YES 00-01 (327-333) .................................. Homeless Assistance Program 00-01 (334-338) .................... State Truancy. Project 00-01 (339-345) ........................... Blue Ridge Technical Academy 00-01 (346-354) ................... 35 222 23 452 1,321 381 85 382 180 963 80 649 254 919 67 670 61 012 148 621 Revenue Education Title I Winter 00-01 (355) ..................................... Title I Even Start Family Literacy Grant 00-01 (356) ................. Title I Local Delinquent Children Grant 00-01 (357) ................. Title IV 00-01 (358-359) ...................................... Governor's School 00-01 (360-362) ............................. Magnet School 00-01 (363) .................................... Innovative Grant - Breckinridge 00-01 (364) ....................... Fleming Ruffner Community Learning 00-01 (365) .................. Flow Through 00-01 (366) ..................................... Child Specialty Services 00-01 (367) ............................ Child Development Clinic 00-01 (368) ........................... Juvenile Detention Home 00-01 (369) ............................ Preschool Incentive Program 00-01 (370) ........................ Adult Basic Education 00-01 (371-372).. .......................... Apprenticeship Program 00-01 (373-374) ......................... Jobs for Virginia Graduates 00-01 (375-376) ...................... Perkins Act Program 00-01 (377) .... · ........................... Regional Adult Education Specialist 00-01 (378) ................... Regional Adult Literacy (TAP) 00-01 (379) ........................ GED Testing 00-01 (380) ..................................... Opportunity Knocks 00-01 (381) ................................ Workplace Education 00-01 (382) .............................. Regional Adult Basic Education 00-01 (383) ...................... Adult Education in the Jail 00-01 (384-385) ....................... Alternative Education 00-01 (386-387) ........................... Drug Free Schools 00-01 (388-389) ....... i ..................... Adolescent Health Partnership 00-01 (390) ........................ Grants Management 00-01 (391) ............................... Project YES 00-01 (392) ...................................... Homeless Assistance Program 00-01 (393-394) .................... State Truancy Project 00-01 (395-396) ........................... $10,999,451 2,742 422 194 437 93 637 172 019 1,356 976 615 O89 301 691 198 290 1,626,705 68 168 68 975 214612 135 939 160 560 130 590 46 351 383 539 39 000 150 098 8 612 5 557 26.913 35.222 23.452 1,321,381 85.382 180.963 80 649 254 919 67670 61.012 .Blue Ridge Technical Academy 00-01 (397) ...................... 1 ) 'Compensation of Teachers 2) Compensation of Supervisors 3) Supplements 4) Compensation of Teacher Aides 5) Social Security 6) Retirement- VRS 7) Health Insurance 8) Group Life Insurance 9) Education and Recreational Supplies 10) Additions - Machinery and Equipment 11) Compensations of Directors 12) Compensations of Teachers 13) Compensations of Supervisors 14) Compensation of Other Professionals 15) Compensation of Teacher Aides 16) Compensation of Clerical 17) Social Security 18) Retirement - VRS 19) Health Insurance 20) Group Life Insurance 21) Indirect Costs 22) Maintenance Service Contracts 23) Mileage 24) Field Trips 25) Testing, Evaluation, Dissemination 26) Parent Involvement (030-060-6179-6000-0121 ) (030-060-6'179-6000-0124) (030-060-6179-6000-0129) (030-060-6179-6000-0141 ) (030-060-6179-6000-0201) (030-060.6179.6000-0202) (030-060.6179-6000-0204) (030-060-6179-6000-0205) $ 1,265,624 25,330 40,670 259,353 121,710 226,500 154,686 12,402 ( 030-060-6179.6000-0614) (030-060.6179.6000-0821 ) (030-060-6179-6200-0114) (030-060-6179-6200-0121 ) (030-060.6179-6200-0124) 53,754 15,000 66,443 42,798 26,155 (030-060-6179-6200-0138) (030-060-6179-6200-0141) (030-060-6179-6200-0151 ) (030-060-6179-6200-0201) (030-060-6179-6200-0202) (030-060-6179-6200-0204) (030-060-6179-6200-0205) (030-060-6179-6200-0212) (030-060-6179-6200-0332) (030-060.6179-6200.0551) (030-060-6179-6200-0583) (030-060-6179-6200-0584) (030-060-6179-6200-0585) 31,614 9,872 21,682 15,190 29,010 16,002 1,589 39,036 11,508 2,500 142,730 12,710 5,700 148,621 27) Other Miscellaneous '-Payments 28): Inservi'Ce Workshops 29) Office Supplies 30) Food 31) Compensation of Teachers 32) Social Security 33) Field Trips 34) Food 35) Compensation of Teachers 36) Compensation of Supervisors 37) Compensation of Teachers Aides 38) Social Security 39) Retirement - VRS 40) Health Insurance 41) Group Life Insurance 42) Professional 43) Other Professional Services 44) Lease/Rent of Equipment 45) Conventions/ Education 46) Field Trips 47) Inservice Workshops 48) Office Supplies 49) Education and Recreational Supplies 50) Other Operation Supplies 51) Inservice Supplies 52) Additions - Furniture and Fixtures 53) Compensation of Counselors 54) Social Security ° 55) Retirement - VRS 56) Health Insurance 57) Group Life Insurance 58) Field Trips (030-060-6179-6200-0586) (030-060-6179-6200-0587) (030-060-6179-6200-0601 ) (030-060-6179-6200-0602) (030-060-6179-6449-0121 ) (030-060-6179-6449-0201 ) (030-060-.6179-.6449-0583) (030-060-6179-6449-0602) (030-060-6180-6000-0121) (030-060-6180-6000-0124 ) (030-060-6180-6000-0141 ) (030-060-6180-6000-0201 ) (030-060-6180-6000-0202) (030-060-6180-6000-0204) (030-060-6180-6000-0205) (030-060-6180-6000-0311 ) (030-060-6180-6000-0313) (030-060-6180-6000-0541 ) (030-060-6180-6000-0554) (030-060-6180-6000-0583) (030-060-6180-6000-0587) (030-060-6180-6000-0601 ) (030-060-6180-6000-0614) (030-060-6180-6000-0615) (030-060-6180-6000-0617) ( 030-060-6180-6000-0822) (030-060-61 (030-060-61 (030-060-61 (030-060-61 (030-060-61 (030-060-61 80-6100-0123) 80-6100-0201 ) 80-6100-0202) 80-6100-0204) 80-6100-0205) 80-6100-0583) $10,000 6,000 2,475 3,475 58,482 4,474 2,523 5,425 31,204 56,417 8,197 7,330 13,999 8,001 · 767 1,000 1,000 2,892 4,500 2,000 10,000 2,369 250 10,425 1,000 2,400 16,252 1,243 2,374 2,667 130 1,000 59), Inservice Workshops 60) FOod. 61) Educational. and Recreational Supplies 62) Other Operation Supplies 63) Inservice Supplies 64) Compensation of Teachers 65) Social Security 66) Retirement- VRS 67) Health Insurance 68) Group Life Insurance 69) Other Professional Services 70) Telecommunications 71) Testing, Evaluation, Dissemination 72) Parent Involvement 73) Education and Recreational Supplies 74) Compensation of Counselors 75) Social Security 76) Retirement - VRS 77) Health Insurance 78) Group Life Insurance 79) Books and Subscriptions 80) Compensation of Directors 81) Social Security 82) Retirement - VRS 83) Health Insurance 84) Group Life Insurance 85) Compensation of Substitute Teachers 86) Compensation Of Teachers 87) Compensation of Counselors 88) Supplements (030-060-6180-6100-0587) (030-060-6180-6100-0602) (030-060-6180-6100-0614) (030-060-6180-6100-0615) (030-060-6180.6100-0617) (030-060.6181.6554-0121) (030-060-6181-6554-0201 ) (030-060-6181-6554-0202) (030-060.6181-6554-0204) (030-060.6181-6554-0205) (030-O60.6181.6554-0313) (030-060-6181-6554-0523) (030-060-6181.6554-0584) (030-060.6181-6554-0585) (030-060-6181-6554-0614) (030-060-6253-6231-0123) (030-060-6253-6231-0201 ) (030-060-6253-6231-0202) (030-060-6253-6231-0204) (030-060-6253-6231-0205) (030-060-6253-6318-0613) (030-060-6253-6665-0114) (030-060-6253-6665-0201) (030-060-6253-6665-0202) (030-060-6253-6665-0204) (030-060-6253-6665-0205) (030-060-6321-6146-0021 ) (030-060-6321-6146-0121) (030-060-6321-6146-0123) (030-060-6321-6146-0129) $ 1,000 1,000 2,125 1,895 1,000 60,734 4,646 8,873 4,001 486 2,700 2,500 4,000 4,300 1,397 96,650 7,394 14,121 5,334 773 4,166 34,330 2,626 5,016 1,334 275 2,200 525,015 34,937 2,000 89).Social Security - 90) Retirement - VRS ~ 91) Health Insurance 92) Group Life Insurance 93) Mileage 94) Conventions/ Education 95) Field Trips 96) Books and Subscriptions 97) Educational and Recreational Supplies 98) Other Operation Supplies 99) Compensation of Principals 100) Compensation of Clerical 101) Social Security 102) Retirement - VRS 103) Health Insurance 104) Group Life Insurance 105) Mileage 106) Conventions/ Education 107) Office Supplies 108) Supplements 109) Compensation of Clerical 110) Social Security 111 ) Maintenance Contracts 112) Printing and Binding Services 113) Purchased Services 114) Books and Subscriptions 115) Educational and Recreational Supplies 116) Additions - Machinery and Equipment (030-060-6321-6146-0201 ) (030-060-6321-6146-0202) (030-060-6321-6146-0204) (030-060-6321-6146-0205) (030-060-6321-6146-0551 ) (030-060-6321-6146-0554) (030-060-6321-6146-0583) (030-060-6321-6146-0613) (030-060-6321-6146-0614) (030-060-6321-6146-0615) ( 030-060-6321-6319-0126) (030-060-6321-6319-0151 ) (030-060-6321-6319-0201 ) ( 030-060-6321-6319-0202) (030-060-6321-6319-0204) (030-060-6321-6319-0205) (030-060-6321-6319-0551 ) (030-060-6321-6319-0554) (030-060-6321-6319-0601 ) (030-060-6321-6346-0129) (030-060-6321-6346-015i ) (030-060-6321-6346-0201 ) (030-060-6321-6346-0332) (030-060-6321-6346-0351 ) (030-060-6321-6346-0381 ) ( 030-060-6321-6346-0613) (030-060-6321-6346-0614) (030-060-6321-6346q:)821 ) $ 43,004 70,217 34,671 4,480 22O 1,571 1,000 1,500 2,850 1,000 74,271 28,417 7,856 12,877 5,334 822 535 87O 6,54O 2,925 4,484 343 1,748 9,898 7,760 225 26,620 614 117) Compensation of CustodianS 118) Social' Security 119) Retirement - Other 120) Health Insurance 121) Group Life Insurance 122) Electrical Service 123) Heating Services 124) Telecommunications 125) Repair and Maintenance Supplies 126) Additions - Furniture and Equipment 127) Contingency 128) Redemption of Principal 129) Interest 130) Compensation of Teachers 131) Compensation of Supervisors 132) Compensation of Teacher Aides 133) Social Security 134) Retirement - VRS 135) Health Insurance 136) Group Life Insurance 137) Education and Recreational ' Supplies 138) Additions - Machinery and Equipment 139) Compensation of Other Professionals 140) Compensation Clerical 141) Social Security' 142) Retirement - VRS 143) Health Insurance 144) Group Life Insurance 145) Indirect Costs (030-060-6321 (030-060-6321 (030-060--6321 (030-060.-6321 (030-060-6321 (030-060-6321 (030-060-6321 (030-060--6321 .6681-0192) .6681-0201 ) -6681-0203) .6681-02O4) .6681-0205) .6681-0511 ) .6681-0512) -6681 -O523) (030-060-6321-6681-0608) (030-060-6321-6681-0822) (030-060-6321 --6896-0589) (030-060.6321.6998-0901 ) (030-060.6321-6998-0902) (030-060-6322-6000-0121) ( 030-060-6322-6000-0124) (030-060-6322-6000-0141 ) (030-060-6322-6000-0201) ( 030-060-6322 -6000-0202) (030,-060-6322-6000-0204) (030-060.6322.6000-0205) (030-060-6322-6000-0614) (030-060-6322-6000-0821 ) (030-060-6322-6307-0138) (030-060.6322.630~7-0151 ) (030-060-6322-6307-0201) (030-060-6322-6307-0202) (030-060-6322.6307-0204) (030-060.6322-6307-0205) (030-060-6322-6307-0212) 14,974 1,146 1,235 2,667 120 6,000 5O0 5OO 6,000 200 4,100 193,500 209,230 52,488 39,944 46,958 10,663 20,365 18,669 1,115 258,648 3,942 34,981 25,773 4,648 8,876 5,334 486. 8,719 146) Other Professional , Services 147)~ Advertising 148) Conventions Education 149) Compensation of Teachers 150) Compensation of Supervisors 151 ) Supplements 152) Social Security 153) Retirement - VRS 154) Health Insurance 155) Group Life Insurance 156) Indirect Costs 157) Other Professional Services 158) Conventions/ Education 159) Education and Recreational Supplies 160) Compensation of Teachers 161) Compensation of Librarians 162) Compensation of Supervisors 163) Compensation of Teacher Aides 164) Social Security 165) Retirement - VRS 166) Health Insurance 167) Group Life Insurance 168) Indirect Costs 169) Other Professional Services 170) Tuition - In State 171 ) Conventions/ Education 172) Education and Recreation Supplies 173) Compensation of Teachers (030-060-6322-6307-0313) (030-060-6322-6307-0361 ) (030-060-6322-6307-0554) (030-060-6323-6100-0121 ) (030-060-6323-6100-0124) (030-060-6323-6100-0129) (030-060-6323-6100-0201 ) (030-060-6323-6100-0202) (030-060-6323-6100-0204) (030-060-6323-6100-0205) (030-060-6323-6100-0212) (030-060-6323-6100-0313) (030-060-6323-6100-0554) (030-060-6323-6100-0614) (030-060-6324-6100-0121) (030-060-6324-6100-0122) (030-060-6324-6100-0124) (030-060-6324-6100-0141) (030-060-6324-6100-0201 ) (030-060-6324-6100-0202) (030-060-6324-6100-0204) (030-060-6324-6100-0205) (030-060-6324-6100-0212) (030-060-6324-6100-0313) (030-060-6324-6100-0382) (030-060-6324-6100-0554) (030-060-6324-6100-0614) (030-060-6561-6453-0121 ) 23,000 41,000 9,480 74,802 79,596 10,000 11,811 11,629 4,001 637 3,577 5,000 24,900 75,738 1,944 19,530 72,705 24,300 9,064 10,297 2,667 376 3,122 23,023 5,565 2,005 23,692 488,808 174) Compensation of -Supervisors 1-75)-Compensation of Psychologists 176) Compensation of Teachers Aides 177) Social Security 178) Retirement - VRS 179) Health Insurance 180) Group Life Insurance 181) Compensation of Bus Aides 182) Social Security 183) Health Insurance 184) Alternative Fringes 185) Professional Health Services 186) Repair and Maintenance Payments 187) Conventions/ Education 188) Other Miscellaneous (030-060-6561-6453-0124) (030-060-6561-6453-0132) (030-060-6561-6453-0141 ) (030-060-6561-6453-0201 ) (030-060-6561-6453-0202) (030-060-6561-6453-0204 ) (030-060-6561-6453-0205) (030-060-6561-6553-0142) (030-060-6561-6553-0201 ) (030-060-6561-6553-0204) (030-060-6561-6553-0214) (030-060-6561-6553-0311 ) (030-060-6561-6553-0331 ) (030-060-6561-6553-0554) Payments (030-060-6561-6553-0586) 189) Inservice Workshops (030-060-6561-6553-0587) 190) Education and Recreational Supplies 191 ) Additions - Machinery and Equipment 192) Compensation of Other Professionals Social Security Retirement - VRS Health Insurance Group Life Insurance Indirect Costs Mileage Education and Recreational Supplies 193) 194) 195) 196) 197) 198) 199) (030-060-6561-6553-0614) (030-060-6561-6553-0821 ) (030-060-6562-6554-0138) (030-060-6562-6554-0201) (030-060-6562-6554-0202) (030-060-6562-6554-0204) (030-060-6562 -6554-0205 ) (030-060-6562-6554-0212) (030-060-6562 -6554-0551 ) (030-060-6562-6554-0614) 147,528 22,190 88,376 54,957 104,958 65,342 5,747 70,826 5,418 18,669 3,250 356,000 18,000 12,000 6,000 1,000 90,052 67,584 49,586 3,793 7,245 2,667 397 2,480 500 1,000 200) Additions - . Machinery and .Equipment 201) Compensation of Other Professionals 202) Social Security 203) Retirement - VRS 204) Health Insurance 205) Group Life Insurance 206) Indirect Costs 207) Mileage 208) Education and Recreational Supplies 209) Additions - Machinery and Equipment 210) Compensation of Other Professionals 211) Social Security 212) Retirement - VRS 213) Health Insurance 214) Group Life Insurance 215) Indirect Costs 216) Mileage 217) Education and Recreational Supplies 218) Additions - Machinery and Equipment 219) Supplements 220) Compensation of Teacher Aides 221) Social Security 222) Retirement - VRS 223) Health Insurance 224) Group Life Insurance 225) Professional Health Services 226) Tuition - In State 227) Field Trips (030-060-6562-6554-0821 ) (030-060-6563-6554-0138) (030-060-6563-6554-0201) (030-060-6563-6554-0202) (030-060-6563-6554-0204) (030-060-6563-6554-0205) (030-060-6563-6554-0212) (030-060-6563-6554-0551 ) (030-060-6563-6554-0614) (030-060-6563-6554-0821) (030-060-6564-6554-0138) (030-060-6564-6554-0201) (030-060-6564-6554-0202) (030-060-6564-6554-0204) (030-060-6564-6554-0205) (030-060-6564-6554-0212) (030-060-6564-6554-0551 ) (030-060-6564-6554-0614) (030-060-6564-6554-0821 ) (030-060-6565-6553-0129) (030-060-6565-6553-0141 ) (030-060-6565-6553-0201 ) (030-060-6565-6553-0202) (030-060-6565-6553-0204) (030-060-6565-6553-0205) (030-060-6565-6553-0311 ) (030-060-6565-6553-0382) (030-060-6565-6553-0583) 5OO 50,216 3,842 7,337 2,667 4O2 2,511 5OO 1,000 5OO 157,694 12,064 23,039 10,668 1,262 7,885 5O0 1,000 5OO 23,900 27,851 3,966 4,069 8,001 223 11,500 18,720 1,800 228) Parent Involvement 229) Other Miscellaneous ~ payments 230) Education and Recreational Supplies 231 ) Additions - Machinery and Equipment 232) Compensation of Teachers 233) Compensation of Counselors 234) Compensation of Teacher Aides 235) Compensation of Clerical 236) Social Security 237) Retirement - VRS 238) Health Insurance 239) Group Life Insurance 240) Mileage 241) Education and Recreational Supplies 242) Supplements 243) Compensation of Clerical 244) Social Security 245) Retirement - VRS 246) Health Insurance 247) Group Life Insurance 248) Compensation of Teachers 249) Social Security 250) Retirement - VRS 251) Health Insurance 252) Group Life Insurance 253) Other Professional Services 254) Mileage 255) Compensation of Teachers 256) Social Security (030-060-6565-.6553-0585) (030-060-6565-6553-0586) (030-060-6565-6553-0614) (030-060-6565-6553-0821) (030-060-6726-6450-0121) (030-060-6726-6450-0123) (030-060-6726-6450-0141) (030-060-6726-6450-0151) (030-060-6726-6450-0201 ) (030-060-6726-6450-0202) (030-060-6726-6450-0204) (030-060-6726-6450-0205) (030-060-6726-6450-0551) (030-060-6726-6450-0614) (030-060-6726-6550-0129) (030-060-6726-6550-0151) (030-060-6726-6550-0201) (030-060-6726-6550-0202) (030-060-6726-6550-0204) (030-060-6726-6550-0205) (030-060-6727-6138-0121) (030-060-6727-6138-0201) (030-060-6727-6138-0202) ( 030-060-6727 -6138-0204) (030-060-6727 -6138-,0205) (030-060-6727-6138-0313) (030-060-6727-6138-0551 ) (030-060-6728-6351-0121) (030-060-6728-6351-0201) $ 800 2,750 22,269 10,000 97,484 3,096 7,018 2,404 8,415 8,279 2,667 453 1,500 1,459 6,735 15,177 1,668 2,217 1,867 121 59,070 8,373 8,630 2,667 472 50,378 1,000 33,507 2,563 257) Retirement - VRS (030-060-6728-6351-0202) 258) Health Insurance (030-060-6728-6351-0204) 259) Group Life Insurance (030-060-6728-6351-0205) 260) Mileage (030-060-6728-6351-0551 ) 261) Education and Recreational Supplies (030-060-6728-6351-0614) 262) Additions - Machinery and Equipment 263) Compensation of Supervisors 264) Compensation of Clerical 265) Social Security 266) Retirement - VRS 267) Health Insurance 268) Group Life Insurance 269) Telecommunications 270) Mileage · 271) Education and Recreational Supplies 272) Other Professional Services 273) Compensation of Teachers 274) Social Security 275) Supplements 276) Social Security 277) Books and SubScriptions 278) Compensation of Teachers 279) Social Security 280) Other Professional Services 281) Compensation of Teachers 282) Social Security. 283) Education and Recreational Supplies (030-060-6729-6138-0821 ) (030-060-6730-6351:0124) (030-060-6730-6351-0151 ) (030-060-6730-6351-0201 ) (030-060-6730-6351-0202) (030-060-6730-6351-0204) (030-060-6730-6351-0205) (030-060-6730-6351-0523) (030-060-6730-6351-0551 ) (030-060-6730-6351-0614) (030-060-6731-6550-0313) (030-060-6732-6550-0121 ) (030-060-6732-6550-0201) (030-060-6733-6334-0129) (030-060-6733-6334-0201) (030-060-6733-6334-0613) (030-060-6734-6451-0121 ) (030-060-6734-6451-0201 ) (030-060-6735-6451-0313) (030-060-6736-6550-0121) (030-060-6736-6550-0201) (030-060-6736-6550-0614) 4,896 2,667 268 95O 1,500 383,539 23,475 6,505 2,293 95O 8O0 52 2,000 2,000 925 150,098 8,000 612 5,023 384 150 25,000 1,913 35,222 21,269 1,627 556 284) Compensation of · Teachers 285)ICompensation of Supervisors 286) Compensation of Teacher Aides 287) Compensation of Clerical 288) Social Security 289) Retirement - VRS 290) Health Insurance 291) Group Life Insurance 292) Professional Health Services 293) Purchased Services 294) Lease/Rent of, Equipment 295) Lease/Rent of Buildings 296) Mileage 297) Field Trips 298) Parent Involvement 299) Other Miscellaneous Payments 300) Inservice Workshops 301) Vehicle and Equipment Supplies 302) Education and Recreational Supplies 303) Electrical Service 304) Telecommunications 305) Compensation of Counselors 306) Social Security 307) Retirement - VRS 308) Health Insurance 309) Group Life Insurance 310) Compensation of Counselors 311 ) Compensation of Nurses 312) Compensation of Clerical (030-060-6812-6100-0121 ) (030-060-6812-6100-0124) (030-060-6812-6100-0141) (030-060-6812-6100-0151 ) (030-060-6812-6100-0201 ) (030-060-6812-6100-0202) (030-060-6812-6100-0204) (030-060-6812-6100-0205) (030-060-6812-6100-0311 ) (030-060-6812-6100-0381 ) (030-060-6812-6100-0541 ) (030-060-6812-6100-0542) (030-060-6812-6100-0551 ) (030-060-6812-6100-0583) (030-060-6812-6100-0585) (030-060-6812-6100-0586) (030-060-6812-6100-0587) (030-060-6812-6100-0610) (030-060-681 (030-060-681 (030.060.681 (030-060.681 (030-060.681 (030-060-681 (030-060-681 (030-060.681 (030-060-68;I (030-060.681 (030-060-681 2-6100-0614) 2-6681-0511 ) 2.6681-0523) 3.6306-0123) 3-6306-0201 ) 3-6306-0202) 3-6306-02O4) 3-6306-O2O5) 4-6672-0123) 4-6672-0131 ) 4-6672-0151 ) 656,202 60,321 126,817 38,496 67,460 128,836 61,403 7,055 30,590 1,500 8,400 113,744 800 7,500 1,500 853 1,500 2,500 2,000 2,500 1,404 65,048 4,976 9,504 5,334 52O 56,224 45,049 33,318 3,13) Social Security - 3i4)'~ Retirement - VRS 315) Health' Insurance 316) Group Life Insurance 317) Mileage 318) Medical Supplies 319) Compensation of Directors 320) Social Security 321 ) Retirement - VRS 322) Health Insurance 323) Group Life Insurance 324) Conventions/ Education 325) Office Supplies 326) Books and Subscriptions 327) Compensation of Counselors 328) Social Security 329) Retirement - VRS 330) Health Insurance 331) Group Life Insurance 332) Mileage 333) Education and Recreational Supplies 334) Compensation of Teachers 335) Social Security 336) Retirement - VRS 337) Health Insurance 338) Group Life Insurance 339) Compensation of Other Professionals 340) Social Security 341) Retirement - VRS 342) Health Insurance (030-060-681 (030-060-681 (030-060-681 (030-060-681 (030-060-681 (030-060-681 4-6672-0201 ) 4-6672-0202) 4-6672-0204) 4-6672-0205) 4-6672-0551 ) 4-6672-0605) (030-060-681 (030-060-681 (030-060-681 (030-060-681 (030-060-681 5-6307-0114) 5-6307-0201 ) 5-6307-0202) 5-6307-0204) 5-63O7-O2O5) (030-060-6815-6307-0554) (030-060-6815-6307-0601 ) (030-060-6815-6307-0613) (030-060-6816-6315-0123) (030-060-6816-6315-0201 ) (030-060-6816-6315-0202) (030-060-6816-6315-0204) (030-060-6816-6315-0205) (030-060-6816-6315-0551 ) (030-060-6816-6315-0614) (030-060-6817-6100-0121) (030-060-6817-6100-0201) (030-060-6817-6100-0202) (030-060-6817-6100-0204) (030-060-6817.6100-0205) (030-060.6818-6671-0138) (030-060.6818.6671-0201 ) (030-060.6818.6671-0202) (030-060-6818-6671-0204) 343) Group Life Insurance (030-060-6818-6671-0205) 344) Mileage (030-060-6818-6671-0551 ) 345) Education and Recreational Supplies (030-060-6818-6671-0614) 10,296 19,664 13,335 1,077 1,000 1,000 60,321 4,615 8,813 2,667 483 2,000 750 1,000 193,876 14,832 28,325 13,335 1,551 2,000 1,000 52,822 4,041 7,717 2,667 423 43,213 3,306 6,313 5,334 346 2,000 500 346) Compensation of '}.' Supervisors 347) Compensation of Clerical 348) Social Security 349) Retirement - VRS 350) Health Insurance 351 ) Worker's Compensation Self Insurance 352) Conventions/ Education 353) Education and Recreational Supplies 354) Additions - Machinery and Equipment 355) Federal Grant Receipts 356) Federal Grant Receipts 357) Federal Grant Receipts 358) Local Match 359) Federal Grant Receipts 360) State Grant Receipts 361) Local Match 362) Fees 363) Federal Grant Receipts 364) Federal Grant Receipts 365) Federal Grant Receipts 366) Federal Grant Receipts 367) State Grant Receipts 368) State Grant Receipts 369) State Grant Receipts (030-060-6819-6100-0124) (030-060-6819-6100-0151 ) (030-060-6819-6100-0201 ) (030-060-6819-6100-0202) (030-060-6819-6100-0204) (030-060-6819-6100-0206) (030-060-6819-6100-0554) (030-060-6819-6100-0614) (030-060-6819-6100-0821 ) (030-060-6179-1102) (030-060-6180-1102) (030-060-6181-1102) (030-050-6253-1101 ) (030-060-6253-1102) (030-060-6321-1100) (030-060-6321-1101 ) (030-060-6321-1103) (030-060-6322-1102) (030-060-6323-1102) (030-060-6324-1102) (030-060-6561-1102) (030-060-6562-1100) (030-060-6563-1100) (030-060-6564-1100) 64,529 24,504 6,811 13,008 5,334 712 2,5.00 26,223 5,000 2,742,422 194,437 93,637 48,228 123,791 388,916 470,570 497,490 615,089 301,691 198,290 1,626,705 68,168 68,975 214,612 370) Federal Grant Receipts. 371) Local Match ' 37~?). FederaI Grant Receipts 373) State Grant 'Receipts 374) Fees 375) Local Match 376) Federal Grant Receipts 377) Federal Grant Receipts 378) State Grant Receipts 379) Federal Grant Receipts 380) Fees 381) Fees 382) Fees 383) Federal Grant Receipts 384) Federal Grant Receipts 385) Fees 386) State Grant Receipts 387) Local Match 388) Local Match 389) Federal Grant Receipts 390) Fees 391) Federal Grant Receipts 392) State Grant Receipts 393) Local Match 394) Federal Grant Receipts 395) State Grant Receipts 396) Local Match 397) State 'Grant Receipts (030-060-6565-1102) (030-060.6726-1101) (030-060-6726-1102) (030-060-6727-1100) (030-060-6727-1103) (030-060-6728-1101 ) (030-060-6728-1 (030-060-6729-1 (030-060-6730-1 (030-060-6731-1 (030-060-6732-1103) (030-060-6733-1103) (030-060-6734-1103) 102) 102) lOO) 102) (030-060-6735-1102) (030-060-6736-1102) (030-060-6736-1103) (030-060-6812-1100) (030-060-6812-1101 ) (030-060-6813-1101 ) (030-060-6813-1102) (030-060-6814-1103) (030-060-6815-1102) (030-060-6816-1 i 00) (030-060-6817-1101) (030-060-6817-1102) (030-060-6818-1100) (030-060-6818-1101 ) (030-060-681 g-1100) 135,939 22,700 137,860 53,901 76,689 26,351 20,000 383,539 39,000 150,098 8,612 5,557 26,913 35,222 21,107 2,345 64,853 1,256,528 36,792 48,590 180,963 80,649 254,919 30,670 37,000 20,727 40,285 148,621 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. fRoanoke Melinda J. Payne, Chairman F. B. Webster Day, Vice Chairman Charles W. Day Marsha W. Ellison Sherman P. Lea Ruth C. Willson Brian J. Wishneff E. Wayne Harris, Ed.D., Superintendent Cindy H. Lee, Clerk of the Board City School Board P.O. Box 13145, Roanoke, Virginia24031 · 540-853-2381 · Fax: 540-853-2951 June 14, 2000 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As a result of official action at its meeting on June 13, 2000, the Board respectfully requests City Council to appropriate the following funds for FY2000-2001' $2,742,422.00 for the Title ! Winter Program to provide remedial reading, language arts and mathematics instruction for students in targeted schools. This continuing program is one hundred percent reimbursed by federal funds. $194,437.00 for the Title I Even Start Family Literacy Grant to provide staff and funding for parental and preschool workshops for family literacy efforts at the preschool and adult education levels. This continuing program is one hundred percent reimbursed by federal funds. $93,637.00 for the Title I Local Delinquent Children Grant to provide transition services to youth exiting the Juvenile Detention Center and youth entering Youth Haven. This continuing program is one hundred percent reimbursed by federal funds. $172,019.00 for the Title VI Program to provide funds for the implementation of innovative instructional programs in the school district and to provide visiting teacher services. This continuing program is reimbursed by federal funds in the amount of $123,791 and local match in the amount of $48,228. $1,356,976.00 for the Governor's School Program to provide instruction in science and math to high school students. The continuing program is supported by state funds and tuition collected from participating school districts. Preparing Students for Success Members of Council Page 2 June 14, 2000 $615,089.00 for the Magnet School Program to provide for the operation of the Round Hill Montessori School. The continuing program is one hundred percent reimbursed by federal funds. $301,69:[.00 for the :International Baccalaureate Middle Years Program and l~nternational Baccalaureate (:lB) Preparatory Program at Breckinridge Middle School. The continuing program is one hundred percent reimbursed by federal funds. $:[98,290.00 for the 21st Century Community Learning Center at William Fleming High School and Ruffner Middle School. The Community Learning Center will address the critical attendance, academic, and parental involvement needs of the community in a safe, supervised, and nurturing environment. This new program is the first year of a three-year funding cycle and is one hundred percent reimbursed by federal funds. $1,626,705.00 for the Flow Through Program to provide aid for the education and guidance of handicapped students. The continuing program is one hundred percent reimbursed by federal funds. $68,168.00 for the Child Specialty Services Program to provide funds for the salary and expenses of the educational coordinator. The continuing program is one hundred percent reimbursed by state funds. $68,975.00 for the Child Development Clinic Program to provide funds for the salary and expenses of the educational coordinator at the clinic. The continuing program is one hundred percent reimbursed by state funds. $214,6:[2.00 for the Juvenile Detention Home Program to provide funds for the salary and expenses of the three educational coordinators. The continuing program is one hundred percent reimbursed by state funds. $:[35,939.00 for the Preschool l~ncentive Program to provide orientation and evaluation for handicapped students who will be entering the public school system for the first time during the fall. The continuing program is one hundred percent reimbursed by federal funds. $160,560.00 for the Adult Basic Education Program to provide funds for the education of adults who have not completed high school. The continuing program is reimbursed by federal funds in the amount of $137,860 with a local match in the amount of $22,700. Members of Council Page 3 June 14, 2000 $130,590.00 for the Apprenticeship Program to provide on-the-job and classroom vocational instruction for students in the apprenticeship program. The continuing program is funded with state funds in the amount of $53,901 and fees paid by the participants. $46,351.00 for the .lobs for Virginia Graduates Program to serve at least 25 economically disadvantaged students, providing classroom training and work experience to assist the students to prepare for high school graduation or to sit for the General Education Development (GED) examination. The continuing program is reimbursed by federal funds in the amount of $20,000 with a local match in the amount of $26,35:~. $383,539.00 for the Perkins Act Program to provide funds for vocational equipment. The continuing program is one hundred percent reimbursed by federal funds. $39,000.00 for the Regional Education Specialist Program to provide ancillary and support services for the Adult Literacy and Basic Education Program in the planning district. The continuing program is one hundred percent reimbursed by state funds. $150,098.00 for the Regional Adult Literacy (TAP) Program to provide funds for the administration of adult literacy programs. The continuing program will be funded with federal funds. $8,612.00 for the General Education Development (GED) Testing Program to provide instructors for GED preparation classes and for the administration of the GED examinations. The continuing program will be funded with student fees. $5,557.00 for the Opportunity Knocks (GED) Program to provide instruction for the GED examination for young adults. The continuing program will be funded with fees charged to participants. $26,913.00 for the Workplace Education Program to provide instructional programs developed with area business establishments for employees at the work sites. The continuing program will be funded through the assessment of fees. $35,222.00 for the Regional Adult Basic Education Program to provide funds for the administration of adult literacy programs in Botetourt County and Craig County. Roanoke City serves as the regional coordinating agency for Adult Basic Education. The new program is one hundred percent reimbursed by federal funds. Members of Council Page 4 June 14, 2000 $23,452.00 for the Adult Education in the .]ail Program to provide for instruction to inmates in the Roanoke City .]ail to aid in their acquisition of the General Education Development (GED) certificate. The continuing program will be reimbursed by federal funds in the amount of $21,107 and jail funds in the amount of $2,345. $1,321,381.00 for the Alternative Education Program to provide alternative curriculum and training for high risk students at the Noel C. Taylor Learning Academy, with a focus on improving the total self concept of the student. The continuing program will be reimbursed by state funds in the amount of $64,853 with a local match in the amount of $1,256,528. $85,382.00 for the Drug Free Schools Program to provide for two student assistance counselors at the secondary level to work with substance abuse issues. The continuing program is one hundred percent reimbursed by federal funds. $180,963.00 for the Roanoke Adolescent Health Partnership to provide for medical services to the Roanoke City Schools in conjunction with the City of Roanoke Health Department and Carillon Health Systems. The continuing program is reimbursed by donations from Carillon Health Services. $80,649.00 for the Grants Management Program to provide for the personnel and operation expenses of the Director of Grants. The continuing program is one hundred percent reimbursed by federal funds. $254,919.00 for the Project YES (Youth Experiencing Success) Program to identify, assess, evaluate and provide assistance for at-risk sixth and ninth grade students who are potential dropouts. The continuing program is one hundred percent reimbursed by state funds. $67,670.00 for the Homeless Assistance Program to provide instructional services to homeless students. The continuing program is reimbursed by federal funds in the amount of $37,000 with a local match of $30,670. $61,012.00 for the State Truancy Project to provide support for the Roanoke City attendance effort. The continuing program is reimbursed by state funds in the amount of $20,727 with a local match in the amount of $40,285. Members of Council Page 5 June 14, 2000 $148,621.00 for the Blue Ridge Technical Academy to provide a regional educational training program for 200 youth at-risk of academic failure and dropping out of school. The continuing grant program will be funded with state funds from the Virginia Business-Education Partnership under the School-to-Work Opportunities Act. re cc: Ms. Melinda J. Payne Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. Kenneth F. Mundy Mr. William L. Murray Sincerely, Cindy H. Lee, Clerk Mrs. Darlene L, Burcham Mr. William X Parsons Mr. James D. Grisso Ms. Ann Alien (with accounting details) JAMES D. GRISSO Director of Finance June 19, 2000 CITY OF ROANOKE ?i 'Y :': DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 R O. Box 1220 '~0 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JESSE A. HALL Deputy Director The The The The The The The Honorable David A. Bowers, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable Wendell Butler, Council Member Honorable W. Alvin Hudson, Jr. Council Member Honorable Carroll E. Swain, Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt Council Member Dear Mayor Bowers and Members of City Council: We have reviewed the attached request to appropriate funding for the School Board This report will appropriate the following: $2,742,422.00 for the Title I Winter Program to provide remedial reading, language arts and mathematics instruction for students in targeted schools. This continuing program is one hundred percent reimbursed by federal funds. $194,437.00 for the Title I Even Start Family Literacy Grant to provide staff and funding for parental and preschool workshops for family literacy efforts at the preschool and adult education levels. This continuing program is one hundred percent reimbursed by federal funds. $93,637.00 for the Title I Local Delinquent Children Grant to provide transition services to youth exiting the Juvenile Detention Center and youth entering Youth Haven. This continuing program is one hundred percent reimbursed by federal funds. $172,019.00 for the Title VI Program to provide funds for the implementation of innovative instructional programs in the school district and to provide visiting teacher services. This continuing program is reimbursed by federal funds in the amount of $123,791 and local match in the amount of $48,228. $1,356,976.00 for the Governor's School Program to provide instruction in science and math to high school students. The continuing program is supported by state funds and tuition collected from participating school districts. Honorable Mayor and Members of City Council June 19, 2000 Page 2 $615,089.00 for the Magnet School Program to provide for the operation of the Round Hill Montessori School. The continuing program is one hundred percent reimbursed by federal funds. $301,691.00 for the International Baccalaureate Middle Years Program and International Baccalaureate (lB) Preparatory Program at Breckinridge Middle School. The continuing program is one hundred percent reimbursed by federal funds. $198,290.00 for the 21st Century Community Learning Center at William Fleming High School and Ruffner Middle School. The Community Learning Center will address the critical attendance, academic, and parental involvement needs of the community in a safe, supervised, and nurturing environment. This new program is the first year of a three-year funding cycle and is one hundred percent reimbursed by federal funds. $1,626,705.00 for the Flow Through Program to provide aid for the education and guidance of handicapped students. The continuing program is one hundred percent reimbursed by federal funds. $68,168.00 for the Child Specialty Services Program to provide funds for the salary and expenses of the educational coordinator. The continuing program is one hundred percent reimbursed by state funds. $68,975.00 for the Child Development Clinic Program to provide funds for the salary and expenses of the educational coordinator at the clinic. The continuing program is one hundred percent reimbursed by state funds. $214,612.00 for the Juvenile Detention Home Program to provide funds for the salary and expenses of the three educational coordinators. The continuing program is one hundred percent reimbursed by state funds. $135,939.00 for the Preschool Incentive Program to provide orientation and evaluation for handicapped students who will be entering the public school system for the first time during the fall. The continuing program is one hundred percent reimbursed by federal funds. $160,560.00 for the Adult Basic Education Program to provide funds for the education of adults who have not completed high school. The continuing program is reimbursed by federal funds in the amount of $137,860 with a local match in the amount of $22,700. $130,590.00 for the Apprenticeship Program to provide on-the-job and classroom vocational instruction for students in the apprenticeship program. The continuing program is funded with state funds in the amount of $53,901 and fees paid by the participants. Honorable Mayor and Members of City Council June 19, 2000 Page 3 $46,351.00 for the Jobs for Virginia Graduates Program to serve at least 25 economically disadvantaged students, providing classroom training and work experience to assist the students to prepare for high school graduation or to sit for the General Education Development (GED) examination. The continuing program is reimbursed by federal funds in the amount of $20,000 with a local match in the amount of $26,351. $383,539.00 for the Perkins Act Program to provide funds for vocational equipment. The continuing program is one hundred percent reimbursed by federal funds. $39,000.00 for the Regional Education Specialist Program to provide ancillary and support services for the Adult Literacy and Basic Education Program in the planning district. The continuing program is one hundred percent reimbursed by state funds. $150,098.00 for the Regional Adult Literacy (TAP) Program to provide funds for the administration of adult literacy programs. The continuing program will be funded with federal funds. $8,612.00 for the General Education Development (GED) Testing Program to provide instructors for GED preparation classes and for the administration of the GED examinations. The continuing program will be funded with student fees. $5,557.00 for the Opportunity Knocks (GED) Program to provide instruction for the GED examination for young adults. The continuing program will be funded with fees charged to participants. $26,913.00 for the Workplace Education Program to provide instructional programs developed with area business establishments for employees at the work sites. The continuing program will be funded through the assessment of fees. $35,222.00 for the Regional Adult Basic Education Program to provide funds for the administration of adult literacy programs in Botetourt County and Craig County. Roanoke City serves as the regional coordinating agency for Adult Basic Education. The new program is one hundred percent reimbursed by federal funds. $23,452.00 for the Adult Education in the Jail Program to provide for instruction to inmates in the Roanoke City Jail to aid in their acquisition of the General Education Development (GED) certificate. The continuing program will be reimbursed by federal funds in the amount of $21,107 and jail funds in the amount of $2,345. $1,321,381.00 for the Alternative Education Program to provide alternative curriculum and training for high risk students at the Noel C. Taylor Learning Academy, with a focus on Honorable Mayor and Members of City Council' June 19, 2000 Page 4 improving the total self concept of the student. The continuing program will be reimbursed by state funds in the amount of $64,853 with a local match in the amount of $1,256,528. $85,382.00 for the Drug Free Schools Program to provide for two student assistance counselors at the secondary level to work with substance abuse issues. The continuing program is one hundred percent reimbursed by federal funds. $180,963.00 for the Roanoke Adolescent Health Partnership to provide for medical services to the Roanoke City Schools in conjunction with the City of Roanoke Health Department and Carilion Health Systems. The continuing program is reimbursed by donations from Carillon Health Services. $80,649.00 for the Grants Management Program to provide for the personnel and operation expenses of the Director of Grants. The continuing program is one hundred percent reimbursed by federal funds. $254,919.00 for the Project YES (Youth Experiencing Success) Program to identify, assess, evaluate and provide assistance for at-risk sixth and ninth grade students who are potential dropouts. The continuing program is one hundred percent reimbursed by state funds. $67,670.00 for the Homeless Assistance Program to provide instructional services to homeless students. The continuing program is reimbursed by federal funds in the amount of $37,000 with a local match of $30,670. $61,012.00 for the State Truancy Project to' provide support for the Roanoke City attendance effort. The continuing program is reimbursed by state funds in the amount of $20,727 with a local match in the amount of $40,285. $148,621.00 for the Blue Ridge Technical Academy to provide a regional educational training program for 200 youth at-risk of academic failure and dropping out of school. The continuing grant program will be funded with state funds from the Virginia Business-Education Partnership under the School-to-Work Opportunities Act. We recommend that you concur with this request of the School Board. JDG/HRH/pac MARY E PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 21, 2000 File #236-467 Melinda J. Payne, Chair Roanoke City School Board 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Payne: A communication from the Roanoke City School Board requesting the close-out of two completed school grants; i.e.: Title I Family Literacy 98-99 and Goals 2000 Technology 99, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. On motion, duly seconded and adopted, Council concurred in the request of the School Board. MFP:Io pc: Sincerely, Mary F. Parker, CMC City Clerk Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Lee, Clerk, Roanoke City School Board C:'xMyFil~\j uric 19. wpd Melinda J. Payne, Chairman Marsha W. Ellison F. B. Webster Day, Vice Chairman Sherman P. Lea Charles W. Day Ruth C. Willson Brian J. Wishneff E. Wayne Harris, Ed.D., Superintendent Cil~dy- I:-I, Lee. Clerk of the Board /-Roanoke City School Board P.O. Box 3 45, Raanoke, Virginia ~'4031 · 540-85~-2381'00 Fa~u~Ii 4~53~_:~ -R June 14, 2000 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As a result of official action at its meeting on June 13, 2000, the Board respectfully requests City Council to close out two school grants that have been completed. Total outlays for the grants amounted to $406,687.50, all from federal funds. The Board thanks you for your approval of this request. Sincerely, Cindy H. Lee, Clerk re CC: IVls. Helinda J. Payne Dr. E. Wayne Harris Hr. Richard L. Kelley Hr. Kenneth F. Hundy Mr. William L. Hurray Mrs. Darlene L. Burcham Mr. William X Parsons Mr. James D. Grisso Ms. Ann Allen (with accounting details) Preparing Students for Success -'// JAMES D. GRISSO Director of Finance June 19,2000 DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P. O. Box 1220 °00 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JUN15 P1:56 JESSE A. HALL Deputy Director The Honorable David A. Bowers, Mayor The Honorable C. Nelson Harris, Vice Mayor The Honorable Wendell Butler, Council Member The Honorable W. Alvin Hudson, Jr. Council Member The Honorable Carroll E. Swain, Council Member The Honorable William White, Sr., Council Member The Honorable Linda F. Wyatt Council Member Dear Mayor Bowers and Members of City Council: We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate the following: As a result of official action at its meeting on June 13, 2000, the Board respectfully requests City Council to close out two school grants that have been completed. Total outlays for the grants amounted to $406,687.50, all from federal funds. We recommend that you concur with this request of the School Board. DCtor of Finaflce JDG/HRH/pac ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Title I Family Uteracy 98-99 6164 The Title I Family Literacy (Even Start) program for fiscal year 1998-99 expended federal funds in the amount of $189,746.54 to provide staff and funding for parental and preschool workshops for family literacy efforts at the preschool and adult education levels. The program ended December 31, 1999. Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $18,586 to reflect program completion under budget. Appropriation Unit X16 should be closed. June 13, 2000 Page 2 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Goals 2000 Technology 99 6805 The 1998-99 Goals 2000 Technology Program expended federal funds in the amount of $216,941.11 to provide for the purchase of classroom computers and related technologies at the middle school level. The program ends June 30, 2000. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X8E should be closed. June 13, 2000 Page 3 Roanoke City C~)t~nc~V Regular Agenda Report June 19,2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Briefing - Comprehensive Plan Please reserve space on your 2:00 p.m., agenda for a 10 minute briefing regarding the above subject. City Manager CC: City Clerk City Attorney Director of Finance Assistant City Manager for Community Development MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 21,2000 File #60-200 Ernest W. Hutton, Jr., Principal Hutton Associates, Inc. 15 West 36* Street, 13th Floor New York, New York, 10018 Virginia Benson, Consultant Virginia Benson & Associates 43919 Glenhazel Drive Ashburn, Virginia 20147 David Plunkett Hill, President Hill Studio, P. C. 120 West Campbell Avenue Roanoke, Virginia 24011 Dear Ms. Benson and Gentlemen: I am enclosing copy of Ordinance No. 34873-061900 accepting the proposal of Hutton Associates, Inc., Benson Associates and Hill Studio, P. C., (Consultants), in the amount of$154,500.00, to develop a new Comprehensive Plan for the City, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for the work; and rejecting all other proposals made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, p~ Mary F. Parker, CMC City Clerk MFP:Io Enclosure C:hMy File~\j uric 19.wpd Ernest W. Hutton, Jr. Virginia Benson David Plunkett Hill June 21,2000 Page 2 pc: Melvin L. Hill, Chair, City Planning Commission, 2545 Marr Street, N. W., #15F, Roanoke, Virginia 24012 Dadene L. Burcham, City'Manager James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Community Development Evelyn S. Lander, Director, Department of Planning and Code Enforcement C :'~My Filea\j uric 19. wix[ MARY E PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 21,2000 File #60-200 Kate Gaston, CEO, Principal JUST Solutions 609 E. High Street Charlottesville, Virginia 22902 Dear Ms. Gaston: I am enclosing copy of Ordinance No. 34873-061900 accepting the proposal of Hutton Associates, Inc., Benson Associates and Hill Studio, P. C., (Consultants), in the amount of$154,500.00, to develop a new Comprehensive Plan for the City, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for the work; and rejecting all other proposals made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. On behalf of the City of Roanoke, I would like to express appreciation for submitting your proposal on the abovedescribed project. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Enclosure C:~4yFile~\june 19.wlxl IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of June, 2000. No. 34873-061900. AN ORDINANCE accepting the proposal of Hutton Associates, Inc., Benson Associates and Hill Studio, P.C. (Consultants), to develop a new Comprehensive Plan for the City, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other proposals made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The proposal of Hutton Associates, Inc., Benson Associates and Hill Studio, P.C., (Consultants), which is a joint venture of three qualified fn'rns, in the total amount of $154,500 to develop a new Comprehensive Plan, as is more particularly set forth in the City Manager's report dated June 19, 2000, to this Council, such proposal being in full compliance with the City's Request for Proposals made therefor, which proposal is on file in the Office of Community Planning, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the Consultants, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other proposals made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such proposal. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 21, 2000 File #60-200 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34872-061900 amending and reordaining certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, providing funds in the amount of$154,500.00, in connection with updating the City's Comprehensive Plan. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Dadene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Community Planning Evelyn S. Lander, Director, Department of Planning and Code Enforcement C:hMyFiles\june 19. wlxl INTHECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34872-061900. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: GeneralFund ADoroDriations Nondepartmental Transfers to Other Funds (1) ................................... Fund Balance Reserved for CMERP - City (2) ................................. $ Capital Projects Fund ADDrooriations Community Development $ Comprehensive Plan (3) ...................................... 1) Transfers to Capital Projects Fund 2) Reserved for CMERP - City 3) Appropriated from General Revenue (001-004-9310-9508) (001-3323) (008-052-9621-9003) 154, 5OO (154,500) 154,500 $64,974,137 64,064,650 798,728 2,462,600 154,500 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect'from its passage. A'I-I'EST: City Clerk. Roanoke City Council Regular Agenda Report JUN 15 P 1 ',51 June 19,2000 The Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Appropriation of Funds - Comprehensive Plan Background: According to section 15.2-2223 of the Code of Virginia, "the local planning commission shall prepare and recommend a comprehensive plan for the physical development of the territory within its jurisdiction and every governing body shall adopt a comprehensive plan for the territory under its jurisdiction." In 1986, City Council adopted Roanoke Vision, the City's present Comprehensive Plan. Roanoke Vision involved extensive citizen and neighborhood participation, and emphasized historic preservation, and developed zoning regulations. Roanoke Vision is now outdated and a new plan is needed to guide our future development. The new plan will involve extensive public participation to create a vision for the city that reflects the new values of the community on issues such as: economic development, housing, land use, natural resources, quality of life, regional partnerships, transportation, infrastructure, and others. It is expected that implementation and monitoring measures will be included to ensure that the plan is integrated into city decision making and updated more frequently. Considerations: A team of city staff and a Planning Commission representative met to discuss the new plan and to hire a planning consulting firm. A Request for Proposal was advertised in the Roanoke Times, Charlotte Observer, Richmond Times Dispatch, and the Washington Post in February 2000. Two written proposals were received and interviews were held by the team. The proposal chosen consists of a joint venture of three qualified firms: Hutton Associates, Inc., Benson Associates, and Hill Studio, P.C. ("Consultant"). A scope of services has been negotiated and consists of the following four phases to be completed in an estimated 14-month timeframe: Phase I (June 2000 - August 2000): Collect and analyze data, conduct community outreach through media and other sources; Phase II (September 2000- January 2001): Conduct public meetings, workshops and develop overall vision and plan elements (i.e. housing, economic development, etc.); Phase III (February- May 2001): Continue public process, develop implementation and monitoring strategies; Phase IV (June - August 2001): Draft final plan, hold public hearings to adopt the plan. The negotiated cost of the project is $154,500, not including printing of the final documents which is expected to be approximately $50,000 and will be requested next year from CMERP funding. Recommended Actions: It is recommended that City Council authorize and appropriate the transfer of funds to hire the Consultant. It is also recommended that City Council authorize the City Manager to execute an agreement with the Consultant, approved as to form by the City Attorney, for planning services. Appropriation/Transfer From: Account Name FY1999/2000 Capital Maintenance and Equipment Replacement Fund Appropriation/Transfer To: Account Name Comprehensive Plan Respectfully submitted, Darlene Burcham City Manager Amount $154,500 Amount $154,500 Report # 00-422 3 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 21, 2000 File #60-72-304 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Gdsso: I am attaching copy of Ordinance No. 34874-061900 amending and reordaining certain sections of the 1999-2000 General Fund Appropriations, providing for appropriation of funds in the amount of $926,952.00, in connection with additional funds for the Comprehensive Services Act. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Dadene L. Buroham, City Manager E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent of Operations, Roanoke City Public Schools Glenn D. Radcliffe, Chair, Roanoke Interagency Council CAMyFilm\june 19.WlX/ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA · The 19th day of June, 2000. No. 34874-061900. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Public Safety Jail (1) .................................................... Police Investigation (2) ....................................... Juvenile Detention Center (3) .................................. $ 44,434,850 8,860,429 2,556,196 1,341,716 Health and Welfare $ 26,523,956 Comprehensive Services Act (4-10) ............................. 8,828,710 Nondepartmental $ 64,258,619 Transfers to Other Funds (11) ................................. 63,931,016 Revenue Grants-in-Aid Commonwealth $ 49,483,502 Social Services (12) ......................................... 19,285,794 1 ) Reimbursements (001-0243310-8005) $ (110,000) 2) FICA (001-050-3312-1120) (17,780) 3) Residential/Detention Services (001-054-3320-2008) (55,000) 4) Fees for Professional Services (001-054-5410-2010) 23,471 5) Administrative Supplies (001-054-5410-2030) 35 6) Training and Development (001-054-5410-2044) 856 7) Postage ,8) Other Rental 9) Foster Care - Therapy and Residential 10i Special Education - Private Day Facilities 11 ) Transfer to School 12) CSA - State Supplemental (001-054-5410-2160) (001-054-5410-3075) (001-054-5410-3181 ) (001-054-5410-3187) (001-004-9310-9530) (001-020-1234-0692) $ 4 2,649 759,496 140,441 (285,384) 458,788 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke City Council Regular Agenda Report June 19,2000 '00 JUN15 A9:4t Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Comprehensive Services Act Supplemental Allocation Background: The Comprehensive Services Act (CSA), established in 1993, provides residential and non-residential treatment services to troubled and at-risk youths and their families through a collaborative system of state and local agencies, parents, and private service providers. These services include mandated foster care, certain special education services, and preventive foster care. CSA also provides services to certain targeted non-mandated populations. Considerations: CSA expenditures for FY00 are projected at $8,828,710. These expenditures include $8,801,695 in client specific costs and $27,015 in non-client specific, non-reimbursable costs. These projections exceed the CSA appropriation of $7,901,758 by $926,952, and requires an additional local share in the amount of $468,164. The school system is responsible for $285,384 of the additional local share amount. Recommended Action(s): Approve the attached budget ordinance to appropriate additional funding for CSA to: · Increase the General Fund Revenue estimate by $458,788 to CSA Revenue Account Number 001-020-1234-0693 Transfer funds in the amount of $285,384 from Transfer to School Fund (001-004- 9310-9530) for educationally mandated placements, $110,000 from Jail Recovered Costs (001-024-3310-8005), $55,000 from Residential Detention Services (001-054- 3320-2008), and $17,780 from Police Investigations FICA (001-050-3112-1120) Honorable Mayor and Members of City Council Page 2 June 19, 2000 Appropriate funding in the amount of $926,952 to the following accounts: 001-054-5410-2010 Fees for Professional Services $ 23,471 001-054-5410-2030 Administrative Supplies 35 001-054-5410-2044 Training and Development 856 001-054-5410-2160 Postage 4 001-054-5410-3075 Other Rental 2,649 001-054-5410-3181 Residential Foster Care 759,496 001-054-5410-3187 Ed ucation Private Day 140,441 $926,952 C: Respectfully submitted, City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Richard Kelley, Assistant Superintendent of Operations Glenn D. Radcliffe, Chair, Roanoke Interagency Council #00-712 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 21,2000 File #60-246 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34875-061900 amending and reordaining certain sections of the 1999-2000 Consortium Fund Appropriations, providing for appropriation of $25,449.00, in connection with additional funding for the Fifth District Employment and Training Consortium. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Vickie L. Price, Executive Director, Fifth District Employment and Training Consortium, 310 Campbell Avenue, S. W., Roanoke, Virginia 24016 Darlene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Community Development Glenn D. Radcliffe, Director, Department of Human Development C:~lyFil~\jtm¢l 9.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The ].9~.h cTay of ,.Tune, 2000. 1,,1'o. 34875-06].900. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Fifth District Employment & Training Consortium $ 4,675,849 Workforce Investment Act Transition Grant (1-3) ................... 25,449 Revenue Fifth District Employment & Training Consortium $ 4,675,849 Workforce Investment Act Transition Grant (4) .................... 25,449 1) Travel 2) Contractual Services 3) Miscellaneous 4) Workforce Investment Act Transition Grant (034-054-2062-8352) (034-054-2062-8357) (034-054-2052-8360) 7,500 16,000 1,949 (034-054-2062-2062) 25,449 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke City Council Regular Agenda Report '00 JUN13 /~8:24 June 19,2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Funding for the Fifth District Employment and Training Consortium Background The Fifth District Employment and Training Consortium (FDETC) administers the federally funded Workforce Investment Act (WIA) for the region, which encompasses the counties of Alleghany, Botetourt, Craig, Franklin and Roanoke as well as the cities of Clifton Forge, Covington, Roanoke and Salem. The FDETC serves two primary client populations: dislocated workers who have been laid off from employment through no fault of their own, and economically disadvantaged individuals as determined by household income guidelines set by the U.S. Dept. of Labor. The City of Roanoke is the grant recipient for FDETC funding, thus, City Council must appropriate the funding for all grants and other monies the FDETC receives. The state office of the Virginia Employment Commission has sent the Consortium a Notice of Award in the amount of $25,449.00, earmarked for expenses related to the transition from the Job Training Partnership Act (JTPA) to the VVorkforce Investment Act, including staff and Workforce Investment Board training, consultant fees and other related costs. Roanoke City Council June 19, 2000 Page 2 Considerations · Program Operations - Existing activities will continue and planned programs will be implemented. · Funding - Funds are available from the Grantor agency and other sources as indicated, at no additional cost to the City. · Timing - Immediate action will allow transition activities to be implemented and completed within planned time frames, July 1, 2000 through June 30, 2001. Recommended Action(s) Appropriate the FDETC's funding totaling $25,449.00 and increase the revenue estimate by $25,449.00, in accounts to be established in the Consortium fund by the Director of Finance. R.espectfully submitted, City Manager C~ James Grisso, Director of Finance William Hackworth, City Attorney Glenn Radcliffe, Director of Human Development Vickie Price, FDETC Executive Director 00-715 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 21, 2000 File #60-247-258 Sandra H. Eakin Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 34877-061900 approving the annual operating budget of the Hotel Roanoke Conference Center Commission, in the amount of $2,870,837.00, for fiscal year 2000-01. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 200O. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: John H. Parrott, Chair, Hotel Roanoke Conference Center Commission, 714 Wildwood Road, S. W., Roanoke, Virginia 24014 James D. Grisso, Director of Finance James D. Ritchie, Sr., Deputy City Manager Deborah J. Moses, Executive Director, Hotel Roanoke Conference Center Commission Barry L. Key, Director, Department of Management and Budget C:~vtyFil~\june 19.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of June, 2000. No. 34877-061900. A RESOLUTION approving the annual operating budget of the Hotel Roanoke Conference Center Commission for Fiscal Year 2000-2001. WHEREAS, {}21 of the Hotel Roanoke Conference Center Commission Act (Chapter 440 of 1991 Acts of Assembly) requires that each participating party approve the Commission's proposed operating budget for the forthcoming fiscal year; WHEREAS, the Commission has submitted to this Council a proposed operating budget showing estimated revenues in the amount of $2,870,837 and expenses in the amount of $2,870,837 for Fiscal Year 2000-2001, with the City share of the operating subsidy being established at $175,000; and WHEREAS, this Council desires to approve such proposed budget; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the annual operating budget for the Hotel Roanoke Conference Center Commission for Fiscal Year 2000-2001, a copy of which is attached to the City Manager's report to this Council, dated June 19, 2000, with the City share of the operating subsidy being established at $175,000, is hereby approved. ATTEST: City Clerk. Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 21,2000 File #60-247-258 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34876-061900 amending and reordaining certain sections of the 2000-01 Hotel Roanoke Conference Center Commission Fund Appropriations, providing for appropriation of $350,000.00 to Conference Center Agency Fund accounts, and establishment of revenue estimates, in the amount of $175,000.00, for City of Roanoke and Virginia Tech contributions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Darlene L. Burcham, City Manager James D. Ritchie, Sr., Deputy City Manager Deborah J. Moses, Executive Director, Hotel Roanoke Conference Commission Barry L. Key, Director, Department of Management and Budget Center C:'~MyFiles\j une 19.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34876-061900. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Hotel Roanoke Conference Center Commission Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 Hotel Roanoke Conference Center Commission Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Aooropriations Operating Personal Services (1) ........................................ Contractual Services (2) ...................................... Other Charges (3-4) ......................................... $ 350,000 61,000 280,000 9,000 Revenues Non-Operating City Contribution (5) ......................................... Virginia Tech Contribution (6) ................................. $ 350,000 175,000 175,000 1) Regular Employee Salaries 2) Fees for Professional Services 3) Training and Development 4) Administration 5) City Contribution 6) Virginia Tech Contribution (010-320-9500-1002) $ 61,000 (010-320-9500-2010) (010-320-9500-2044) (010-320-9500-2092) (010-320-1234-1125) (010-320-1234-1128) 280,000 2,000 7,000 175,000 175,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be. in effect fr. om its passage. ATTEST: City Clerk. Roanoke City Council Regular Agenda Rel~0rt j!j[! ~ 2 ? ~¢ :2~ June 19,2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia SUBJECT: Hotel Roanoke Conference Center Commission Operating Budget FY 2000-2001 Background: The Hotel Roanoke Conference Center Commission was created by the Virginia General Assembly in 1991 to construct, equip, maintain and operate The Conference Center of Roanoke adjacent to the Hotel Roanoke. The City of Roanoke and Virginia Tech are participating entities in the Commission. In 1992, City Council authorized the establishment of an Agency Fund entitled" Hotel Roanoke Conference Center Commission." The enabling legislation for the Commission allows for the participating parties to equally contribute funds to the Commission to fund operating deficits of the Commission and to enable the Commission to expend such revenues for their proper purposes. The budget must be approved by each of the participating entities. City Council included $175,000 in the FY 00-01 City Budget to be used for such purposes. Considerations: The FY00-01 budget presents an operating deficit driven by anticipated expenditures for personal services, legal, administrative, engineering and consultant services relative to the planned repair of a section of the Conference Center during the first four months of 2001 ,and, in preparation for the trial in September 2001 to settle the Commission's legal actions related to the Center's construction deficiencies. The Commission also anticipates the need to secure short term loan financing in order to complete the necessary construction repairs to the Center and to fund any additional expenses related to the law suit. The Commission intends to repay the loan and associated interest costs from the proceeds of an anticipated settlement. Page-2 June 19, 2000 Recommended Action(s): City Council approve the Hotel Roanoke Conference Center Commission Budget for FY00-01, appropriate $350,000 to the Conference Center Agency Fund accounts and establish revenue estimates of $175,000 for the City of Roanoke and Virginia Tech contributions. Respectfully submitted] City Manager Attachments: (2) Exhibit A: Detailed Operating Budget Statement Appropriation Ordinance C: John H. Parrott, Chairman, Hotel Roanoke Conference Center Commission James D. Grisso, Director of Finance William M. Hackworth, City Attorney Mary F. Parker, City Clerk Barry M. Key, Manager, Office of Management and Budget # 00-37 Hotel Roanoke Conference Center Commission Budget FY 2000-2001 EXPENSE BUDGET EXPENDITURES Conference Center Operating Expenses $ 2,520,837 Hotel Roanoke Conference Center Commission Operating Expenses Personnel Services 89,000 Professional Services 252,000 Administration 7,000 Professional Development 2,000 350,000 TOTAL EXPENSES 2,870,837 REVENUES Conference Center Operating 2,058,225 Revenues 350,000 Non-Operating Revenues City of Roanoke $175,000 Virginia Tech 175,000 Excess Cash from Conference Center 100,000 Operations Retained Earnings ( Owner's Reserve) 362,612 TOTAL REVENUES $2,870,837 Exhibit A Report # 00-37 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 21, 2000 File #60-247-258 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34878-061900 amending and reordaining certain sections of the 1999-2000 General, Water, Sewage Treatment and Capital Projects Fund Appropriations, providing for appropriation of funds in connection with an amendment to the agreement between the United States Army Corps of Engineers and the City of Roanoke for preparation of topographic and orthophoto maps of the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Dadene L. Burcham, City Manager Kit B. Kiser, Assistant City Manager for Operations Philip C. Schirmer, Acting' City Engineer C:~,fyFiles\j un e 19. wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34878-061900. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General, Water, Sewage Treatment and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 General, Water, Sewage Treatment and Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Approoriations Nondepartmental $ 64,887,137 Transfers to Other Funds (1) .................................. 63,977,650 Fund Balance Reserved for CMERP - City (2) ................................. $ 885,728 Water Fund Appropriations Capital Outlay $ 3,431,862 Corps of Engineers Mapping Project (3) .......................... 31,250 Retained Earnings Retained Earnings (4) ........................................ $ 30,091,441 Sewa.qe Treatment Fund ApPropriations Capital Outlay Corps of Engineers Mapping Project (5) .......................... .Retained Earning.~ Retained Earnings (6) ........................................ Capital Proiects Fur~ Flood Reduction Corps of Engineers Mapping Project (7) .......................... 1) Transfer to Capital Projects Fund 2) Reserved for CMERP - City 3) Corps of Engineers Mapping Project 4) Retained Earnings 5) Corps of Engineers Mapping Project 6) Retained Earnings 7) Appropriated from General Revenue (001-004-9310-9508) $ (001-3323) ( (002-056-2178-9041 ) (002-3336) ( (003-056-3175-9041 ) (003-3336) ( (008-056-9654-9003) 67,500 67,500) 25,000 25,000) 25,000 25,0O0) 67,500 $ 1,138,303 31,250 $ 29,924,483 $14,219,207 180,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke City Council Regular Agenda Rel~rtd~i -8 73:22 June 19,2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Corps of Engineers Mapping Project Background: City Council authorized execution of an agreement with the U.S. Army Corps of Engineers at its meeting of June 12, 1995. This agreement provided for preparation of topographic and orthophoto maps of the city under the Planning Assistance to States Program. City Council authorized the agreement for the second phase of the project at its meeting on April 21, 1997. The Planning Assistance to States Program provides for federal matching funds to help localities support mapping and flood planning activities. A five year program to provide digital topographic and orthophoto maps of the City was developed with the U.S. Army Corps of Engineers. The first year of this project has been successfully completed and mapping coverage for the northern one third of the City has been completed and received by the City. Approximately 70 percent of the second phase mapping has been completed. The third year of the program will complete topographic mapping of the City. Mapping of the water and sewer systems will occur in the fourth and fifth year of the program. Roanoke County has participated in a similar project with the Corps of Engineers. The City has provided a total of $200,000 in funding in FY 1995-1996 and FY 1998-1999 to support this project. This amount has been matched with Federal funding. Considerations: The Corps of Engineers' consultant has identified technical problems that may affect the accuracy of maps produced by the project. Additional work is needed to fully identify the source of the map errors and develop appropriate solutions. An amendment to the agreement between the Corps of Engineers and the City is needed to authorize the additional work. The cost of additional work for the amendment is $37,000 and is to be shared between the City of Roanoke and the Corps of Engineers. The Corps of Engineers will assume 50 percent of the cost with the remaining 50 percent due from the City of Roanoke. The maximum City financial liability under the proposed amendment is $18,500. Honorable David A. Bowers, Mayor, and Members of City Council Corps of Engineers Mapping Project June 19, 2000 Page 2 The City Manager has authority to execute the amendment since the City share is $18,500; however, funding needs to be appropriated to support the amendment to the agreement. Since this is an ongoing mapping project, additional costs will be incurred as the project proceeds. Accordingly, funding in excess of the $18,500 for the above amendment is being requested to be appropriated at this time for these additional future costs. Funding for the above amendment and additional future costs is available to be transferred to an account titled Corps of Engineers Mapping Project as follows: Water Fund Sewer Fund CMERP (FY 1999-00) $ 25,000 25,000 67,500 Total $117,500 Recommended Action: Appropriate $25,000 from the Water Fund prior year retained earnings into account 002- 056-2178-9041 Corps of Engineers Mapping Project, $25,000 from the Sewer Fund prior year retained earnings into account 003-056-3715-9041 Corps of Engineers Mapping Project and appropriate $67,500 from the FY 1998-99 Capital Maintenance and Equipment Replacement Fund to account 008-056-9654-9003 Corps of Engineers Mapping Project. Respectfully submitted, City Manager DLB/DWD/bls C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance # 00-147 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 21, 2000 File g-44-60 Sandra H. Eakin Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, Council Member Swain inquired as to the status of other City buildings that are in need of asbestos abatement. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io pc: James D. Ritchie, Sr., Deputy City Manager Kit B. Kiser, Assistant City Manager for Operations D. Darwin Roupe, Director, Department of General Services C: ~VlyFilea~june 19.wpd Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 21,2000 File ¢f-44-60 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34879-061900 amending and reordaining certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, providing for appropriation of $84,500.00, in connection with asbestos abatement and demolition of the Coyner Springs Nursing Home. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Dadene L. Burcham, City Manager James D. Ritchie, Sr., Deputy City Manager D. Darwin Roupe, Director, Department of General Services C:~lyFiles\j une 19.wlxt IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34879-061900. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriations Nondepartmental $64,648,503 Transfers to Other Funds (1) ................................... 64,300,900 Fund Balance Reserved for CMERP - City (2) ................................. $ 1,093,416 Capital Projects Fund Appropriations General Government Asbestos Abatement/Demolition of Coyner Springs Nursing Home (3)... 1) Transfer to Capital Projects Fund 2) Reserved for CMERP - City 3) Appropriated from General Revenue (001-004-9310-9508) (001-3323) (008-056-9735-9003) 84,500 (84,500) 84,500 $14,926,284 84,500 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall ~be in effect from its passage. ATTEST: City Clerk. Roanoke City Council!? Regular Agenda Report June i9, 2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Funding Appropriation Asbestos Abatement and Demolition of Coyner Springs Nursing Home 106 Coyner Springs Road For City of Roanoke Bid Nos. 99-12-67 and 00-01-41 Background: After proper advertisement, bids were received for demolition of the Coyner Springs Nursing Home on Wednesday, May 17, 2000. Five (5) bids were received with R & R Contractors, Ltd., 13916 Hardy Road, Hardy, Virginia 24101, submitting the Iow bid, including Addendums 1 through 6, in the amount of $57,950, and 45 consecutive calendar days of contract time. The City agreed with Botetourt County to remove the building. Funding requirements are as follows: Contract Amount Contingency $57,950 4,050 Total $62,000 Funding is available in FY 99-00 CMERP. A separate bid was taken for the asbestos abatement at the Coyner Springs Nursing Home, so this work could be completed prior to demolition. After proper advertisement, bids were received on Wednesday, February 2, 2000. Eleven (11) bids were received with Custom Contracting, Inc., 1420 First Street, Radford, Virginia 24143, submitting the Iow bid in the amount of $20,000, and 30 consecutive calendar days of contract time. Funding requirements are as follows: Contract Amount Contingency $20,000 2,500 Total $22,500 Funding is available in FY 99-00 CMERP. Honorable David A. Bowers, Mayor, and Members of City Council Funding Appropriation Asbestos Abatement and Demolition of Coyner Springs Nursing Home 106 Coyner Springs Road For City of Roanoke Bid Nos. 99-12-67 and 00-01-41 June 19, 2000 Page 2 Please note that these two projects are separate contracts. Recommended Action: City Manager has authority to accept both of the above bids and execute contracts for that work once funding is provided. Appropriate $84,500 from FY 99-00 CMERP to a new capital account entitled "Asbestos Abatement/Demolition of Coyner Springs Nursing Home" in the amounts listed above. DLB/LBC/bls Attachments: 2 C: Respectfully submitted, City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance D. Darwin Roupe, Acting Director of General Services # 00-146 ATTACHMENT 1 TABULATION OF BIDS ASBESTOS ABATEMENT COYNER SPRINGS NURSING HOME 106 COYNER SPRINGS ROAD FOR CITY OF ROANOKE BID NO. 99-12-67 Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Wednesday, February 2, 2000 at 2:00 p.m. Custom Contracting, Inc. $ 20,000 30 Yes HICO, Inc. 23,900 40 Yes Strahle Construction Company, Inc. 27,778 - Yes Solutions Environmental Management 38,925 Yes Southern Environmental 47,400 35 Yes Drewco Enterprises 49,865 Yes Waco, Inc. 58,000 - Yes Special Renovations 69,380 60 Yes Decon Environmental 99,999* 60 Yes Webster Environmental, Inc. 121,368 - No Contaminant Control, Inc. 158,500 - Yes Decon Environmental had a deduct on the third page of the Bid Form in the amount of $14,974, making their Base Bid amount $85,025. Estimated Cost: $30,000 - $40,000 Office of the City Engineer Roanoke, Virginia June 19, 2000 ATTACHMENT 2 TABULATION OF BIDS DEMOLITION OF COYNER SPRINGS NURSING HOME 106 COYNER SPRINGS ROAD FOR CITY OF ROANOKE BID NO. 00-01-41 Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Wednesday, May 17, 2000 at 2:00 p.m. R & R Contractors, Ltd. $ 57,950 I through 6 Alan L. Amos, Inc. 65,530 I through 6 Atkins Excavating, Inc. 108,560 1 through 6 Empire Salvage & Recycling, Inc. 153,600 1 through 6 E. Luke Green Company, Inc. 196,300 1 through 5 Estimated Cost: $65,000 Office of the City Engineer Roanoke, Virginia June 19, 2000 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File #60-200-236 Sandra H. Eakin Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 34881-061900 accepting fiscal year 2000-01 funds for the Community Development Block Grant Program, and authorizing the proper City officials to execute the requisite Grant Agreement with the United States Department of Housing and Urban Development. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: James D. Ritchie, Sr., Deputy City Manager James D. G-risso, Director of Finance Barry L. Key, Director, Department of Management and Budget Office of Grants Compliance C:~yFilgs\jtm¢l 9.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of June, 2000. No. 34881-061900. A RESOLUTION accepting the Fiscal Year 2000-2001 funds for the Community Development Block Grant Program, and authorizing the proper City officials to execute the requisite Grant Agreement with the United States Department of Housing and Urban Development. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Fiscal Year 2000-2001 funds for the Community Development Block Grant Program are hereby ACCEPTED, upon receipt of an approval letter from HUD. 2. The City Manager or the Assistant City Manager is authorized to execute, and the City Clerk is authorized to attest, the requisite Grant Agreement with the United States Department of Housing and Urban Development for such funds, the Funding Approval, and any and all understandings, assurances and documents relating thereto, in such form as is approved by the City Attorney, as more particularly set out in the report to this Council dated June 19, 2000. ATTEST: City Clerk. H:~..ESXR.- HUD- GR. 2000 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File #60-200-236 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34880-061900 amending and reordaining certain sections of the 2000-01 Grant Fund Appropriations, providing for appropriation and transfer of funds, in connection with acceptance of 2000-01 Community Development Block Grant entitlement for CDBG activities. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Darlene L. Burcham, City Manager James D. Ritchie, Sr., Deputy City Manager Barry L. Key, .Director, Department of Management and Budget Office of Grants Compliance C:'~yFiles\j une 19.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34880-061900. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Aooropdations Community Development Block Grant FY01 (1-112) ................. $ Community Development Block Grant FY00 (113-119) ............... Community Development Block Grant FY99 (120-125) ............... Community Development Block Grant FY98 (126-130) ............... Community Development Block Grant FY97 (131-133) ............... Grants Compliance Administration FY01 (134-144) ................. Revenues 2,542,004 3,277,978 3,197,520 3,098,149 2,763,239 159,576 Community Development Block Grant FY01 (145-156) $ Transfer from General Fund (157) ............................. 2,542,004 159,576 1 ) Critical Assistance for the Elderly Support 2) Consolidated Rehab Program Support -UDAG 3) RRHA General Administration 4) Consolidated Rehab Program Support - CDBG 5) Operation Paintbrush Support (035-G01-0110-5002) (035-G01-0110-5030) (035-G01-0110-5035) (035-G01-0110-5042) (035-G01-0110-5048) 12,000 73,333 19,449 62,632 4,25O 6) Quick Response to Emergencies Support · ?).Washington Park Support ~ 8) Regular Employee Salaries 9) ICMA Retirement 10) ICMA Match 11) FICA 12) Medical Insurance 13) Dental Insurance 14) Life Insurance 15) Disability Insurance 16) Fees for Professional Services 17) Advertising 18) Telephone 19) Administrative Supplies 20) Publications and Subscriptions 21) Training and Development 22) Fleet Management Daily Vehicle Rental 23) Printing 24) Postage 25) Equipment Rental 26) Other Rental 27) Management Services 28) Critical Assistance for the Elderly 29) Empowering Individuals with Disabilities 30) BRHDC/Habitat for Humanity 31) Demolition 32) Consolidated Loan Program - Part I 33) Quick Response to Emergencies 34) Downtown Historic Survey 35) Regular Employee Salaries 36) ICMA Retirement 37) ICMA Match 38) FICA (035-G01-0110-5076) (035-G01-0110-5282) (035-G01-0115-1002) (035-G01-0115-1115) (035-G01-0115-1116) (035-G01-0115_1120) (035-G01-0115-1125) (035-G01-0115-1126) (035-G01-0115-1130) (035-G01-0115-1131) (035-G01-0115-2010) (035-G01-0115-2015) (035-G01-0115-2020) (035-G01-0115-2030) (035-G01-0115-2040) (035-G01-0115-2044) (035-G01-0115-2054) (035-G01-0115-2075) (035-G01-0115-2160) (035-G01-0115-3070) (035-G01-0115-3075) (035-G01-0115-7015) (035-G01-0120-5003) (035-G01-0120-5057) (035-G01-0120-5071) (035-G01-0120-5108) (035-G01-0120-5112) (035-G01-0120-5203) (035-G01-0121-5176) (035-G01-0122-1002) (035-G01-0122-1115) (035-G01-0122-1116) (035-G01-0122-1120) 4,600 101,400 51,759 4,612 780 4,372 2,362 208 410 179 7, g30 1,788 3,300 1,800 1,050 2,000 200 400 300 2,773 16,505 800 60,000 25,000 45,000 8,616 20,211 23,000 15,000 126,478 9,894 1,560 8,304 39) Medical Insurance · 4.0) Dental Insurance 4!) Life Insurance 42) Disability Insurance 43) Telephone 44) Telephone - Cellular 45) Administrative Supplies 46) Expendable Equipment 47) Motor Fuels and Lubricants 48) Dues and Memberships 49) Training and Development. 50) Printing 51) Postage 52) Materials Control 53) Management Services 54) Fleet Management 55) Fleet Rental 56) Furniture and Equipment 57) Regular Employee Salaries 58) Overtime Wages' 59) Temporary Employee Wages 60) ICMA Retirement 61) ICMA Match 62) FICA 63) Medical Insurance 64) Dental Insurance 65) Life Insurance 66) Disability Insuran(Je 67) Maintenance Contracts 68) Fees for Professional Services 69) Telephone 70) Administrative Supplies 71) Expendable Equipment 72) Dues and Memberships 73) Training and Development 74) Local Mileage 75) Postage 76) Equipment Rental/Lease (035-G01-0122_1125) (035-G01-0122-1126) (035-G01-0122-1130) (035-G01-0122-1131 ) (035-G01-0122-2020) (035-G01-0122.2021) (035-G01-0122-2030) (035-G01-0122.2035) (035-G01-0122.2038) (035-G01-0122-2042) (035-G01-0122.2044) (035-G01-0122-2075) (035-G01-0122-2160) (035-G01-0122-7010) (035-G01-0122-7015) (035-G01-0122.7025) (035-G01-0122-7027) (035-G01-0122_9005) (035-G01-0125-1002) (035-G01-0125-1003) (035-G01-0125-1004) (035-G01-0125-1115) (035-G01-0125-1116) (035-G01-0125-1120) (035-G01-0125-1125) (035-G01-0125-1126) (035-G01-0125-1130) (035-G01-0125-1131 ) (035-G01-0125-2005) (035-G01-0125-2010) (035-G01-0125-2020) (035-G01-0125-2030) (035-G01-0125-2035) (035-G01-0125-2042) (035-G01-0125-2044) (035-G01-0125-2046) (035-G01-0125-2160) (035-G01-0125-3070) 8,400 740 824 361 4,200 2,050 3,000 1,800 400 500 2,500 2,400 5,700 150 1,000 2,914 4,040 3,750 50,440 500 500 4,540 78O 4,342 3,018 278 284 176 180 1,000 1,500 1,250 25O 80O 2,000 5O0 1,000 586 77) Travel and Education - Citizens 78) Neighborhood Training 79).CIS Personal Computer Rental/Maintenance 80) Management Services 81) Small Business Development Center 82) Greater Gainsboro Development Project 83) Temporary Wages 84) FICA 85) Special Projects 86) Neighborhood Development Grants 87) Mini-Grants 88) Operation Paintbrush 89) Henry Street Improvements/RNDC 90) Boys & Girls Club of Roanoke Valley 91) West End Center Master Expansion 92) Curb, Gutter, Sidewalks - L/M Area 93) Washington Park Infrastructure 94) McCray Court Senior Complex 95) Family Services "Commitment" 96) Empowering Individuals with Disabilities 97) Tap Office Automation/PREP 98) Adolescent Partnership Counseling 99) Apple Ridge Farms 100) Opportunity Knocks 101) YMCA Learning Center 102) Emergency Assistance Fund 103) West End Center (035-G01-0125_5124) (035-G01-0125_5147) (035-G01-0125_7007) (035-G01-0125-7015) (035-G01-0130-5021 ) (035-G01-0130-5286) (035-G01-0132-1004) (035-G01-0132-1120) (035-G01-0132.2034) (035-G01-0137-5028) (035-G01-0137.5066) (035-G01-0137-5102) (035-G01-0137-5151) (035-G01-0137-5280) (035-G01-0137-5289) (035-G01-0137-5295) (035-G01-0137-5296) (035-G01-0137-5297) (035-G01-0137-5298) (035-G01-0138-5057) (035-G01-0138-5067) (035-G01-0138-5074) (035-G01-0138-5084) (035-G01-0138-5098) (035-G01-0138-5152) (035-G01-0138_5!58) (035-G01-0138-5.!60) 1,22.7 150 500 20O 105,340 275,000 26,000 2,000 7,761 10,000 7,500 21,250 55,000 2O, OO0 85,000 125,000 253,000 300,000 25,000 12,064 24,124 18,948 24,0OO 19,159 21,662 40,000 24,833 104) YMCA MagicPlace at Hurt Park ,~ 105)Resource Mothers 106) Business Training Initiative 107) Girl Scouting in Housing Communities 108) CHIP Family Strengthening and Support 109) Homeowners' Outlet 110) Job Ready - Boys & Girls Club 111) YWCA Youth Club 112) Indirect Costs 113) Demolition 114) Hotel Roanoke 108 Loan Repayment 115) Shenandoah Hotel 116) Unprogrammed - Land Sale 117) Unprogrammed - Se.ction 108 118) Unprogrammed - Other 119) Unprogrammed .CDBG-RRHA 120) Hotel Roanoke 108 Loan Repayment 121) Unprogrammed - Land Sale 122) Unprogrammed - 108 123) Unprogrammed- Other 124) Unprogrammed CDBG-RRHA 125) Contingency 126) Unprogrammed - Land Sale 127) Unprogrammed - Other 128) Unprogrammed CDBG-RRHA 129) Contingency 130) Hotel Roanoke 108 Loan Repayment 131) Hotel Roanoke 108 Loan Repayment (035-G01-0138_5169) (035-G01-0138-5222) (035-G01-0138-5263) (035-G01-0138-5269) (035-G01-0138-5299) (035-G01-0138_5307) (035-G01-0138_5308) (035-G01-0138-5350) (035-G01-0140-5154) (035-G00-0020-5108) (035-G00-0030-5135) (035-G00-0037-5246) (035-G00-0040-5187) (035-G00-0040-5188) (035-G00-0040-5189) (035-G00-0040-5197) (035-099-9930-5135) (035-099-9940-5187) (035-099-9940-5188) (035-099-9940-5189) (035-099-9940-5197) (035-099-9940-5300) (035-098-9840-5187) (035-098-9840-5189) (035-098-9840-5197) (035-098-9840-5300) (035-098-9841-5135) (035-097-9741-5135) 20,690 26,155 41,928 12,000 10,000 8,000 12,000 17,139 46,466 81,384 101,866 250,000 (52,497) (288,995) (1,985) (89,773) 317,139 (21,893) (2,613) (153,435) (134,570) (4,628) (60,669) (53,369) (22,572) (2,758) 139,368 45 132) 133) 1'34) 135) 136) 137) 138) 139) 140) 141) 142) 143) 144) 145) 146) 147) 148) 149) 150) 151) 152) 153) 154) 155) Unprogrammed - Other Unprogrammed CDBG-RRHA Regular Employee Salaries ICMA Retirement ICMA Match FICA Medical Insurance Dental Insurance Life Insurance Disability Insurance Administrative Supplies City Information Systems CIS - Personal Computer Rental/Maintenance CDBG Entitlement Other .Program Income - RRHA Cooper Industries (UDAG) Parking Lot Income - Williamson Road (UDAG) Sands Woody Loan Repayment SRO Loan to TAP Homeownership Assistance Lagniappe Loan Repayment KDL Investments Loan Repayment Downtown Associates Hotel Roanoke Loan Repayment 156) Rental Rehab Repay 157) Transfer from General Fund. (035-097-9741-5189) (035-097-9741-5197) ( 035-410-8123-1002) (035-410-8123-1115) (035-410-8123-1116) (035-410-8123-1 !20) (035-410-8123-1125) (035-410-8123-1126) (035-410-8123-1130) (035.-410-8123-1131 ) (035-410-8123-2030) (035-410-8123-7005) (035-410-8123-7007) (035-G01-0100-0001 ) (035-G01-0100-0003) (035-G01-0100-0006) (035-G01-0100-0007) (035-G01-0100-0017) (035-G01-0100-0020) (035-G01-0100-0022) (035-G01-0100-0031 ) (035-G01-0100-0032) (035-G01-0100-0033) (035-G01-0100-0034) (035-G01-0100-0040) (035-410-8'123-8123) $ (14) (31) 120,770 10,762 1,820 10,202 5,513 487 957 419 1,622 1,024. 6,000 2,152,000' 24,989 13,333 60,000 6,722 5,618 10,000 7,620 9,964 1,758 240,000 10,000 159,576 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke City Council Regular Agenda June 19,2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Acceptance of 2000-2001 Community Development Block Grant (CDBG) Entitlement and Appropriation of Funds for CDBG Activities Background: CDBG is a program of the U. S. Department of Housing and Urban Development (HUD) which offers assistance to our community in many ways. The City has received CDBG entitlement grants each year since the inception of the program in 1974 and must submit an action plan annually to HUD to receive such funding. On May 9, 2000, City Council authorized filing the 2000-2001 CDBG application through submission of the Consolidated Plan to HUD. Considerations: HUD's approval letter, granting the City access to its 2000-2001 CDBG entitlement of $2,152,000, is completing the routine release process and is forthcoming. In addition, $889,802 unexpended from prior year accounts and $390,004 in anticipated program income are also included in this appropriation for FY 2000-2001 programs. Acceptance of the entitlement and appropriation of all funds to the accounts indicated in Attachment A is needed to permit projects to proceed. $159,576 in the FY 2001 General Fund budget has been designated to help fund the administration of the Office of Grants Compliance. This allows $150,000 of CDBG funds to be made available for funding of additional programs and/or needs in the community. Transfer $159,576 from the General Fund and appropriate as shown in Attachment B. Recommended Actions: Adopt a resolution accepting the $2,152,000 in 2000-2001 CDBG funds, contingent upon receipt of the approval letter from HUD. Council Report #00-29 June 19, 2000 Page 2 Authorize the City Manager to execute the required Grant Agreement (to be approved as to form by the City Attorney), Funding Approval, and other forms required by HUD in order to accept the funds; Appropriate $2,152,000, entitlement, and $390,004 in anticipated program income to revenue and expenditure accounts in the Grant Fund to be established by the Director of Finance, as detailed in Attachment A; Transfer $889,802 in CDBG accounts from prior years to projects included in the 2000-2001 CDBG program, as detailed in Attachment A; and 5. Transfer $159,576 from the General Fund and appropriate as detailed in Attachment B. Attachments: 2 Respectfully submitted, Darlene L. Burcham City Manager C; Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Meg T. Munton, Grants Specialist #00-29 ITEMIZED EXPENDITURES FOR CDBG FICSCAL YEAR 2000-2001 Account No. Item Description Amount RRHA General Administration & Support Costs 035-G01-0110-5002 Critical Assistance for the Elderly Support $12,000 5030 Consolidated Rehab Progam Support- UDAG $73,333 5035 RRHA General Administration $19,449 5042 Consolidated Rehab Program Support- CDBG $62,632 5048 Opperation Paintbrush Support $4,250 5076 Quick Response to Emergencies Support $4,600 5282 Washington Park Support $101,400 $277,664 Subtotal Grants Compliance CDBG Administration $51,759 $4,612 $7801 035-G01-0115-1002 Regular Employee Salaries 1115/ ICMA Retirement 1116 ICMA Match 1120 F CA $4,372I 1125/ $2,3621 1126/ $208/ 1130 $410~ 1131 Medical Insurance Dental Insurance Life Insurance Disability Insurance $179 2010 Fees for Professional Services $7,930 2015 Advertising $1,788 2020 Telephone $3,300 2030 Administrative Supplies $1,800 2040~ Publications and Subscriptions $1,050 2044 Training and Development $2,000 2054 Fleet Management Daily Vehicle Rental ,$2001 $4001 $3001 $2,773J 2075 Printing 2160 Postage 3070 Equipment Rental 3075 Other Rental 7015 Management Services Subtotal $16,505 $800' $103,528 , Housing 035-G01-0120 5003 $60,000 Critical Assistance for the Elderly 5057[ Empowering Individuals with Disabilities 5108 Demolition 5112 Consolidated Loan Program Part 1 $25,000i $8,616! $20,211 5203 Quick Responseto Emergencies $23,000 5071 BRHDC/Habitatfor Humani~ $45,000i Subtotal $181,827 Planning 035-G01-0121-5176 Downtown Historic Survey Subtotal $15,000 $15,000 t City Code Enforcement Administration C, '5-G01-0122-1002 Regular Employee Salaries 1~ ICMA Retirement ~ 16_~ ICMA Match 1120 1125 1126_ 1130 1131- 2020' FICA Medical Insurance Dental Insurance Life Insurance Disability Insurance Telephone 20211 Telephone - Cellular 20424 Dues and Memberships 20441 Training and Development 2075 2160 7010' 7015 7025 7027 9005 :~rinting Postage Materials Control Management Services Fleet Management Fleet Rental Furniture and Equipment (>$1000) 035-G01-0125-1002 1003_- 1004 1115 1116 1120` 1125 1126 1130 113~- 2005 2010_- 2020 2030' 2035 2042_ 2044 2160 3070 512, 5147 7007 701~ Subtotal Neighborhood Partnership Regular Employee Salaries Overtime Wages Temporary Employee Wages ICMA Retirement ICMA Match FICA Medical Insurance Dental Insurance Life Insurance _Disability Insurance Maintenance Contracts Fees for Professional Services Telephone Administrative Supplies Expendable Equipment (<$1000) Memberships and Dues 'raining and Development Local Mileage Postage Equipment Rental / Lease Travel and Education - Citizens Neighborhood Training CIS Personal Computer Rental / Maintenance i Management Services Subtotal $8,304' $8,40~ $3611 $4,200 ~ $3,0001 $1,800~ $4oo $2,5OO, $2,400 $5,7OO $150- $4,o4o~ $190 965~ $5o,~o~ $4,540 $780j $4,342 $2781 $2841 $176[ $18o $1,o ~1,500~ $1,2501 $250f $2,000l $5004 $1,0001 $586 $1,2271 $500! $2001 $76,001 i ~03~-G01-0130 5021 5286 Economic Development Projects Small Business Development Center / CBDI Greater Gainsboro Development Project Subtotal Job Training I Internship Program (OOY) 035-G01-0132-1004 Temporary Wages 1120 FICA 2034 Special Projects 5028 5066 5102 5151 5280 5289 5295 035-G01-0137 5296 035-G01-0138 5297 5298 Subtotal Neighborhood Projects Neighborhood Development Grants Mini-Grants Operation Paintbrush Henry Street Improvements / RNDC Boys & Girls Club of Roanoke Valley West End Center Master Expansion Curb, Gutter, Sidewalks - L/M Area Washington Park Infrastructure McCray Court Senior Complex Family Services "Commitment" Subtotal Human Development Programs $105,340 $275,000 $380,340 $26,000/ $2,000 $7,761 $35,761 $10,000 $7,500 $21,250 $55,000 $20,000 $85,000 $125,000 $253,000 $300,000 $25,000 $901,750 5057 Empowering Individuals with Disabilities $12,064 5067 TAP Office Automation / PREP $24,124 5074 Adolescent Partnership Counseling $18,948 5084 Apple Ridge Farms $24,000 $19,159 5o98r Opportunity Knocks 51521 YMCA Learning Center 5158/ Emergency Assistance Fund 5160 West End Center 5169 YMCA Magic Place at Hurt Park Resource Mothers Business Training Initiative 5222 5263 5269 Girl Scouting in Housing Communities $21,662 $40,000 $24,833 $20,690 $26,155 $41,928 $12,000 5350 YWCA Youth Club $17,139 5299 CHIP Family Strengthening & Support $10,000 5307 Homeowners' Outlet $8,000 5308 Job Ready - Boys & Girls Club $12,000 Subtotal 035-G01-0140-5154 Indirect Costs TOTAL EXPENDITURES $332,702 $46,466 $2,542,004 REVENUE r 035-G01-0100-0001 CDBG Entitlement -- $2,152,000 0003 Other Program Income - RRHA $24,989 0006 Cooper Industries (UDAG) -- $13,333 0007 Parking Lot Income - Williamson Road (UDAG) $60,000 0017 Sands Woody Loan Repayment $6,722 0020 SRO Loan to TAP $5,618 0022 Homeownership Assistance $10,000 0031 Lagniappe Loan Repayment $7,620 0032 KDL Investments Loan Repayment _ $9,964 0033 Downtown Associates $1,758 0034. Hotel Roanoke Loan Repayment I $240,000 0040 Rental Rehab Repay $10,000 TOTAL REVENUE $2,542,004 CDBG ACCOUNT TRANSFERS Account No. Item Description Amount Increase 035-097-9741-5135 Hotel Roanoke 108 Loan Repayment 035-098-9841-5135 035-099-9930-5135 035-G00-0030-5135 035-G00-0037-5246 035-G00-0020-5108 Hotel Roanoke 108 Loan Repayment Hotel Roanoke 108 Loan Repayment Hotel Roanoke 108 Loan Repayment (Total Hotel Roanoke 108 Loan Repayment- $558,418) $45 $139,368 $317,139 $101,866 Shenandoah Hotel $250,000 Demolition Total Transfer Increases Decrease 035-097-9741-5189 Unprogrammed Other 035-097-9741-5197 Unprogrammed CDBG - RRHA $81,384 $889,802 $14.i $31 [ 035-098-9840-5187 Unprogrammed- Land Sale ~ 035-098-9840-5189 Unprogrammed Other $53,369I 035-098-9840-5197 Unprogrammed CDBG- RRHA 035-098-9840-5300 Contingency 035-099-9940-5187 Unprogrammed - Land Sale 035-099-9940-5188 Unpgrogrammed- 108 ~ 035-099-9940-5189 Unprogrammed Other 035-099-9940-51971Unprogrammed CDBG - RRHA 035-099-9940-53001 Contingency $134,570. 035-(300-0040-5187 Unprogrammed- Land Sale 035-G00-0040-5188 Unprogrammed- 108 $22,572~ $2,7581 $21,893 $2,613 $153,435~ $4,628I $52,497I $288,995~ 035-G00-0040-5189 r Unprogrammed Other 035-G00-0040-5197 Unprogrammed CDBG - RRHA Total Transfer Decreases $1,985 $89,773 $889,802 t FUNDING FROM TRANSFER TO GRANT FUND TO OFFICE OF GRANTS COMPLIANCE GENERAL ADMINISTRATION Account No. 035-410-8123-8123 Item Description Total Transfer to Grant Fund Amount Amount $159,576 035-410-8123- Grants Compliance Administration 1002 Regular Employee Salaries $120,770 111! ICMA Retirement $10,762 1116 ICMA Match $1,820 1120 FICA 1125 112( Medical Insurance Dental Insurance Life lnsurance Disability Insurance 1130 1131 $10,202 $5,513 $487 $957 $419 2030 Administrative Supplies $1,622 7005 City Information Systems $1,024 7007 CIS - Personal Computer Rental/Maintenance $6,000 Total Administration Amount $159,576 c:\lotus\work\approp 05/15/2000 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File #60-178-236 Sandra H. Eakin Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 34883-061900 accepting fiscal year 2000-01 funds for the HOME Investment Partnerships Program, and authorizing the proper City officials to execute the requisite Grant Agreement with the United States Department of Housing and Urban Development. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: James D. Ritchie, Sr., Deputy City Manager James D. Grisso, Director of Finance Barry L. Key, Director, Department of Management and Budget Office of Grants Compliance C:LMyFil~\june 19.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of June, 2000. No. 34883-061900. A RESOLUTION accepting the Fiscal Year 2000-2001 funds for the HOME Investment Partnerships Program, and authorizing the proper City officials to execute the requisite Grant Agreement with the United States Department of Housing and Urban Development (HUD). BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Fiscal Year 2000-2001 funds for the HOME Investment Partnerships Program are hereby ACCEPTED, upon receipt of an approval le.tter fi.om HUD. 2. The City Manager is authorized to execute, and the City Clerk is authorized to attest, the requisite Grant Agreement with the United States Department of Housing and Urban Development (HUD) for such funds, the Funding Approval, and any and all understandings, assurances and documents relating thereto, in such form as is approved by the City Attorney, as more particularly set out in the report to this Council dated June 19, 2000. ATTEST: City Clerk. H:XRES~R.- HO ME-2000-6-19-00 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File #60-178-236 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34882-061900 amending and reordaining certain sections of the 2000-01 Grant Fund Appropriations, providing for appropriation of $679,000.00, in connection with acceptance of 2000-01 HOME Investment Partnerships Program entitlement. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Darlene L. Burcham, City Manager James D. Ritchie, Sr., Deputy City Manager Barry L. Key, Director, Department of Management and Budget Office of Grants Compliance C:',MyFiles\j une 19.vq~d IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34882-061900. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: AoorooHations Community Development HOME Investment Partnership FY01 (1-6) ..................... HOME Investment Partnership FY00 (7) ....................... HOME Investment Partnership FY99 (8-9) ..................... HOME Investment Partnership FY98 (10-11 ) ................... HOME Investment Partnership FY97 (12-13) ................... HOME Investment Partnership FY96 (14-17) ................... HOME Investment Partnership FY95 (18-19) ................... HOME Program Income 99-00 (20-21) ........................ $ 5,222,074 678 000 677 000 628000 591000 601000 651.000 605,000 166,876 Revenue Community Development HOME Investment Partnership FY01 (22) ..................... HOME Investment Partnership FY00 (23) ..................... $ 5,222,074 678,000 677,000 1) RRHA General Administration 2) BRHDC CHDO Operating For Louden Melrose 3) RRHA Washington Park/Hope VI 4) NNEO Fifth Street Gateway Project 5) RRHA Consolidated Loan Program (035-090-5308-5239) $ 52,551 (035-090-5308-5248) (035-090-5308-5283) (035-090-5308-5309) (035-090-5308-5333) 8,000 259,000 78,700 246,829 6) BRHDC Louden Melrose Community · ... Rebuilding (035-090-5308-5345) $ 32,920 7) - RRHA Washington Park/Hope VI (035-090-5307-5283) 1,000 8) RRHA Consolidated Loan Program (035-090-5306-5333) 6,865 9) Contingency (035-090-5306-5346) (6,865) 10) HOME Down Payment and Closing Costs (035-090-5305-5240) (20,757) 11) RRHA Consolidated Loan Program (035-090-5305-5333) 20,757 12) Habitat Salem Turnpike/ 36"` Street (035-090-5304-5310) 37 13) Habitat Perry Park, Phase II (035-090-5304-5319) (37) 14) CHDO Administration - NNEO (035-090-5303-5241) (661) 15) Habitat Salem Turnpike/ 36"` Street (035-090-5303-5310) 13,299 16) RRHA Gainsboro Ownership (035-090-5303-5311 ) (28,000) 17) RRHA Consolidated Loan Program (035-090-5303-5333) 15,362 18) Habitat Salem Turnpike/ 36"' Street (035-090-5302-5310) 36,664 19) RRHA Gainsboro Homeownership (035-090-5302-5311 ) (36,664) 20) Unprogrammed (035-090-5322-5320) (159,976) 21) RRHA Consolidated Loan Program (035-090-5322-5333) 159,976 22) HOME Entitlement FY01 (035-090-5308-5308) 678,000 23) HOME Entitlement FY00 (035-035-1234-7285) 1,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke City Council Regular Agenda R~l:)o~i~,i --~,, ~ ,~ :~,,~: June 19,2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Acceptance of 2000-2001 HOME Investment Partnerships Program (HOME) Entitlement and Appropriation of Funds for HOME Activities Background: HOME is a housing assistance program of the U.S. Department of Housing and Urban Development (HUD). The City has received a HOME entitlement grant each year since FY 1992 and must reapply annually to HUD to receive such funding. On May 9, 2000, City Council authorized filing the 2000-2001 HOME application through submission of the Consolidated Plan to HUD. Considerations: HUD's approval letter, granting the City access to its 2000-2001 HOME entitlement of $678,000, is completing the routine release process and is forthcoming. Acceptance of these funds and appropriation to the accounts indicated in Attachment A is needed to permit projects to proceed. In addition, $1,000 in 1999/2000 HOME entitlement funds needs to be appropriated. Along with these actions, $252,960 unexpended from earlier HOME accounts needs to be transferred as indicated in Attachment B for these projects. Acceptance of the 2000-2001 entitlement requires a local match of $77,192; however, no outlays of City funds will be needed to meet this requirement. Recommended Actions: 1. Adopt a resolution accepting the $678,000 in 2000-2001 HOME funds, contingent upon receipt of the approval letter from HUD; Authorize the City Manager to execute the required Grant Agreement (to be approved as to form by the City Attorney), Funding Approval, and any other forms required by HUD in order to accept the funds; 3. Appropriate $679,000 to revenue and expenditure accounts in the Grant Fund to be established by the Director of Finance, as detailed in Attachment A; and Transfer $252,960 in HOME accounts from prior years to projects included in the 2000- 2001 HOME program, as detailed in Attachment B. Respectfully submitted, City Manager Attachments: 2 C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Frank E. Baratta, Grants Specialist # 00-27 Attachment A HOME Funds -- 2000/2001 Account Set-Up Transactions Account No. Description I Amount 035-090-5308-5308 Revenue -- 2000/2001 HOME Entitlement $678,000.00 035-035-1234-7285 Revenue- 1999/2000 HOME Entitlement 1,000.00 Total Revenue $679,000.00 Expenditures: 035-090-5307-5283 RRHA Washington Park/HOPE VI 1,000.00 035-090-5308-5239 RRHA General Administration $52,551.00 035-090-5308-5248 BRHDC CHDO Operating for Loudon Melrose 8,000.00 035-090-5308-5283 RRHA Washington Park/HOPE VI 259,000.00 035-090-5308-5309 NNEO Fifth Street Gateway Project 78,700.00 035-090-5308-5333 RRHA Consolidated Loan Program 246,829.00 035-090-5308-5345 BRHDC Loudon/Melrose Community Rebuilding 32,920.00 Total Expenditures $679,000.00 Attachment B HOME Funds --Account Transfers Account No. [ Description Amount Transfers: 035-090-5302-5311 :~RHA Gainsboro Homeownership (36,664.00) 035-090-5302-5310 Habitat Salem Turnpike/36th Street 36,664.00 035-090-5303-5241 CHDO Administration NNEO (661.00) 035-090-5303-5311 RRHA Gainsboro Homeownership (12,638.00) 035-090-5303-5310 Habitat Salem Turnpike/36th Street 13,299.00 035-090-5303-5311 RRHA Gainsboro Homeownership (15,362.00) 035-090-5303-5333 RRHA Consolidated Loan Pro~]ram 15,362.00 035-090-5304-5319 Habitat Perry Park, Phase II (37.00) 035-090-5304-5310 Habitat Salem Turnpike/36th Street 37.00 035-090-5305-5240 HOME Downpayment and Closin~l Costs Asst. (20,757.00) 035-090-5305-5333 RRHA Consolidated Loan Pro~lram 20,757.00 035-090-5306-5346 Contingency for Cost Overruns (UNP) (6,865.00) 035-090-5306-5333 RRHA Consolidated Loan Pro~lram 6,865.00 035-090-5322-5320 Unprocjrammed HOME (159,976.00) 035-090-5322-5333 RRHA Consolidated Loan Program 159,976.00 Total Transfers 252,960.00 Roanoke City Council Regular Agenda June 19,2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Surplus City-Owned Property 6.5 Acres in Westview Terrace Background: City Council authorized the acquisition of approximately 6.5 acres in Westview Terrace (the property) from Habitat for Humanity for $352,800 by Ord. No. 34031-100798, as shown on Attachment 1. Minimum standards for development were developed and approved by neighborhood representatives and City Council. City Council authorized conveyance of the property to the highest bidder by Res. No. 34166-020199. The property was advertised and bids were opened on July 9, 1999. On December 20, 1999, Council rejected all bids received and authorized the readver- tisement of bids for the property following revision of the minimum development stan- dards to include a lien for non-development within five years. If any of the 24 buildable lots are not built upon within five years, the buyer must pay the City $4,000 for each undeveloped lot. Conveyance of real property must be approved by City Council. The property was readvertised and bids opened on May 18, 2000. Three bids were received, with the highest bid for $125,110 submitted by Jerry W. Jones Construction, L. L. C. See Attachment 2. Recommended Action(s): Authorize the City Manager to take the following actions: Advertise a public hearing and, lacking any comments to the contrary, authorize the City Manager to execute the appropriate documents to convey these parcels to Jerry W. Jones Construction, L. L. C., in a form acceptable to the City Attorney. Appropriate the proceeds from this sale of property to a Capital Projects Fund account for initial expenditures related to the City's $4 million commitment to the Art Museum IMAX Theatre. Respectfully submitted, City Manager Attachment(s): 2 CC: William M. Hackworth, City Attorney Mary F. Parker, City Clerk James D. Grisso, Director of Finance Sarah E. Fitton, Engineering Coordinator #00-350 H:\USER\COM MON\Council\Fitton\Westview.prp 5c ~ ~o$?0~0~ tv_ ~,uNDF..V F..LOP F-' D~ '05 ATTACHMENT 2 TABULATION OF BIDS SURPLUS CITY-OWNED PROPERTY 6.5 ACRES IN WESTVlEW TERRACE Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on May 18, 2000, at 2:00 p.m. Jerry W. Jones Construction, L. L.C. $125,110 Barry St. John $101,000 Blue Ridge Housing Development Corp. $ 90,100 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 22, 2000 File #132-209-367 Mrs. Noel C. Taylor 2460 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Mrs. Taylor: I am enclosing copy of Resolution No. 34884-061900 naming the Roanoke City Municipal Building the, "Noel C. Taylor Municipal Building". The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Enclosure C:XMyFil~a\j uric 19.wpd MARY E PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 June 26,2000 File #132-209-367 SANDRA H. EAKIN Deputy City Clerk Mrs. Elizabeth T. Bowles Mr. M. Caldwell Butler Mr. Bobby Caudle Mrs. Helen J. Hall Mr. James G. Harvey, II Mr. Delvis O. McCadden Ms. Margaret C. Thompson The Reverend E. T. Burton Dr. Wendell H. Butler Mr. Warner N. Dalhouse Mr. Robert A. Garland Mr. David K. Lisk The Reverend Dwight O. Steele Mr. Alphonso L. Holland, Sr. Ladies and Gentlemen: I am enclosing copy of Resolution No. 34884-061900 naming the Roanoke City Municipal Building the, "Noel C. Taylor Municipal Building". The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. On behalf of the Members of the Roanoke City Council, thank you for your service as a member of the Noel C. Taylor Tdbute Committee. With kindest regards, lam Sincerely, Mary F. Parker, CMC City Clerk Enclosure pc: Ms. Anne Bell, 901 Kim Court, Winter Springs, Florida 32708 Dadene L. Burcham, City Manager D. Darwin Roupe, Acting Director, Department of General Services C:~,lyFil~\jun~ 19.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of June, 2000. No. 34884-061900. A RESOLUTION naming the Municipal Building the Noel C. Taylor Municipal Building. WHEREAS, Noel C. Taylor was bom on July 15, 1924, in the Moneta community of Bedford County to the late Noel and Hattie Lee Murphy Taylor, and from his humble beginnings on a farm, through his hard work, become an eloquent orator, an acclaimed and respected minister, a community leader, an undefeated politician, and the longest serving mayor in the history of the City of Roanoke; WHEREAS, Noel C. Taylor was an Army veteran of World War II, a graduate of Bluefield State College, a teacher, an elementary school principal, a graduate of Virginia Seminary and College, earned a masters degree in religious education from New York University Graduate School, a Doctor of Divinity degree from the Virginia Seminary and College, and he was awarded an honorary Doctor of Law degree by Bluefield State College; WHEREAS, Dr. Taylor came to Roanoke in 1961 to become minister at High Street Baptist Church, where he was pastor for thirty-seven years, and was named pastor emeritus of that church; and in 1967, Dr. Taylor become the first black president of the Roanoke Valley Minister's Conference, and he was active in numerous church and denominational groups and activities; WHEREAS, in the 1960's, Dr. Taylor was instrumental in ending racial segregation of the City's buses, lunch cotmters, schools, and other public facilities, and in his quiet, diplomatic style, was a master of pulling people together and developing consensus; WHEREAS, in 1970, Dr. Taylor become the first black to be elected to City Council, and after being elected Vice-Mayor in 1974, was appointed on October 27, 1975, to fill the unexpired tenn. of Mayor Roy-L. Webber, who died in office, after which Dr. Taylor was elected to serve four consecutive four-year terms as Mayor - a total of twenty-two years on Council, seventeen of those as Mayor; WHEREAS, Dr. Taylor served the City tirelessly as Mayor, serving as an ex-officio member of all of City Council's committees, and he shepherded the City through a period of intense redevelopment, revitalization and expansion of its territory, during which time Roanoke was awarded the All-American designation three times; and he served his community in a myriad of ways by serving on numerous State and local boards, commissions and committees; and WHEREAS, Noel C. Taylor died on October 29, 1999, and on December 20, 1999, City Council appointed a committee of citizens to the Noel C. Taylor Tribute Committee, chaired by A. L. Holland, which Committee was charged with recommending a fitting tribute to this respected minister, community leader, undefeated politician and longest serving Mayor in the history of the City of Roanoke. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Municipal Building in the City of Roanoke is hereby named the Noel C. Taylor Municipal Building, in accordance with the recommendation set out in the report of the Noel C. Taylor Tribute Committee, dated June 1, 2000. 2. The City Manager is directed to cause the appropriate signage to be placed to reflect the name of the building as the Noel C. Taylor Municipal Building. 3. The Ci.ty Clerk is directed to forward a copy of this resolution to the widow of Noel C. Taylor, Barbara Smith Taylor. ATTEST: City Clerk. WILLIAM M. HACKWORTH CITY ATTORNEY OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDINQ~,1 215 CHURCH AVENUE, S'~~ ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 E-MAIL: cityatty @ ci.roanoke.va.us WILLIAM X PARSONS STEVEN J. TALEVI GARY E. TEGENKAMP ALLEN T. WILSON DAVID L. COLLINS ASSISTANT CITY A'lq'ORNEYS June 19, 2000 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: As requested by Council during its meeting of June 5, 2000, I have prepared the attached resolution whereby Council can act to officially name the City's Municipal Building the Noel C. Taylor Municipal Building, as recommended by the Noel C. Taylor Tribute Committee. This Committee also recommended that Ms. Ann Bell, a local artist, be commissioned by the City to paint a portrait of Dr. Taylor for display in the lobby of the Municipal Building. The City Manager's Office is negotiating this with the artist, and once the details have been worked out, this matter will be brought to Council for action also. Please let me know if you have any questions about this matter. With kindest personal regards, I am Sincerely yours, William M. Hackworth City Attomey WMH:f Attachment cc: Darlene L. Burcham, City Manager A. L. Holland, Chair, Noel C. Taylor Tribute Committee Mary F. Parker, City Clerk H:\COUNClL~l-hmnctbuild. 1 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File ~-429 Sandra H. Eakin Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia James D. Grisso Director of Finance Roanoke, Virginia Dear Ms. Burcham and Mr. Grisso: I am attaching copy of Ordinance No. 34886-061900 amending Ordinance No. 26158, adopted on July 26, 1982, pertaining to the International City Management Association Retirement Corporation Deferred Compensation Plan, in order to continue such Plan for certain employees who elect notto participate in the Employees' Supplemental Retirement System (ESRS). The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: William M. Dowd, Principal, Palmer & Cay Consulting Group, 9020 Stoney Point Parkway, Suite 200, Richmond, Virginia 23235 Joyce L. Sparks, Retirement Administrator, Department of Finance Kenneth S. Cronin, Director, Department of Human Resources C:XMyFilm~jutm 19.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of June, 2000. No. 34886-061900. AN ORDINANCE amending Ordinance No. 26158, adopted on July 26, 1982, pertaining to the International City Management Association Retirement Corporation Deferred Compensation Plan, in order to continue such Plan for certain employees who elect not to participate in the Employees' Supplemental Retirement System (ESRS); and providing for an emergency. WHEREAS, Ordinance No. 26158, adopted July 26, 1982, established a deferred compensation plan through the International City Management Association Retirement Corporation Deferred Compensation Plan (ICMA) for certain grant employees who were not eligible to participate in the City's retirement system; and WHEREAS, Council has acted to allow certain employees as of July 1,2000, whose positions are funded by grants to participate in the ESRS, and to include in the ESRS new employees whose positions are funded by grants, if they are included in the ESRS as a term of their employment the time they are hired. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Ordinance No. 26158, adopted July 26, 1982, is hereby amended to exclude from its provisions any employee whose position is funded by grants, who becomes a member of ESRS pursuant to the provisions of any other ordinance adopted by City Council, and the City shall no longer contribute nine percent (9%) of the base salary of such employee H:~vlEASURES\O-AM26158 to the International City Management Association Retirement Corporation Deferred · Compensation Plan on their behalf. 2. The Provisions of Ordinance No. 26158, adopted July 26, 1982, relating to grant employees who 'do not elect to participate or are not eligible to participate in the Employees' Supplemental Retirement System, shall continue in force and effect until amended or modified by this Council. e In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect on its passage. ATTEST H:'uMF-AS~AM26158 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File ~*-429 Sandra H. Eakin Deputy City Clerk Dadene L. Burcham City Manager Roanoke, Virginia James D. Grisso Director of Finance Roanoke, Virginia Dear Ms. Burcham and Mr. Grisso: I am attaching copy of Ordinance No. 34885-061900 amending the definition of "Employee" in §22.1-2, Definitions, and amending §22.1-3, Membership Generally, by adding a new subsection (c5), Chapter 22.1, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, with regard to membership of current grant funded employees in the City of Roanoke Pension Plan. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. ~. ~ ~, ~~,,~Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia C:'~dyFile~\j une 19.wl~l Darlene L. Burnham 'James D. Grisso june 22, 2000 Page 2 pc: The Honorable The Honorable Virginia The Honorable Virginia The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia Julian H. Raney, Jr., Chief Judge, General District Court George W. Harris, Jr., Judge, General District Court Vincent A. Lilley, Judge, General District Court William D. Broadhurst, Judge, General District Court Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations Distdct Court Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation, P. O. Box 2235, Tallahassee, Flodda 32316 Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate William M. Dowd, Principal, Palmer & Cay Consulting Group, 9020 Stoney Point Parkway, Suite 200, Richmond, Virginia 23235 James D. Ritchie, Sr., Deputy City Manager Joyce L. Sparks, Retirement Administrator, Department of Finance Kenneth S. Cronin, Director, Department of Human Resources C:hMyFiles\j une 19. v~d IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of June, 2000. No. 34885-061900. AN ORDINANCE amending the definition of"Employee" in §22.1-2, Definitions, and amending §22.1-3, Membership Generally, by adding a new subsection (c5), Chapter 22.1, Pensions and Retirement., Code of the City of Roanoke (1979), as amended; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 22.1-2, Definitions, of Chapter 22.1, Pensions and Retirement, Code of the City of Roanoke (1979), as amenaed, is hereby amended, to read and provide as follows: §22.1-2. Definitions. The following words and phrases, as used herein, shall have the following meanings, unless a different meaning is plainly required by the context. Words importing male gender shall be construed to include female, and singular words shall be deemed to include plural and plural words shall be deemed to include singular, whenever appropriate. Additional definitions appear in each article governing a particular system. The definitions herein apply throughout the city plan unless the system specifies a different meaning. Employee shall mean any officer or employee of the city, except a part-time officer or employee (one who is customarily employed less than twenty (20) hours per week or not more than five (5) months in a calendar year), and shall include, but shall not be limited to, police and fire personnel employed on or after the first day of January, 1946; officials selected by the city council or appointed by the city manager; every officer and other' >erson employed by the school board of the city who is not eligible for membership in the Virginia Retirement System or successor plan; and every other person employed in the service of the city. (The sheriff of the city and all deputies and employees in said office, and their successors and all subsequent employees in said office, are hereby excluded from membership in this city plan). On and after July 1, 1986, members of city council shall be deemed "employees" for purposes of ESRS. Employees of the City as of July 1, 2000, whose positions are funded by grants shall be deemed "employees" for the purposes of ESRS if they have elected to become a member of ESRS by making an irrevocable election to do so in the manner set forth in {}22.1-3. Employees hired after July 1, 2000, whose positions are funded by grants shall be deemed "employees" for the purpose of ESRS if such participation is a term of their employment under the terms of the grant funding their positions. In all cases of doubt, the board shall determine who is an "employee" within the meaning of this article, subject however, to review by the council. 2. Section 22.1-3, Membership Generally, Chapter 22.1, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, is hereby amended by the addition of a new subsection (c4) to read and provide as follows: {}22.-1-3. Membership Generally. (c5) Employees of the City as of July 1, 2000, whose positions are funded by grants, and who wish to make an irrevocable election to become a member of ESRS may do so by properly completing and filing an election form and a new member enrollment form between July 1, 2000 and August 31, 2000, inclusive. A member may revoke his election within twenty-eight (28) days of its filing by making a written revocation request to the board of trustees. Each election and new member enrollment form must be made in writing on forms supplied by the board of trustees and must be properly filed with the board. Unless a member revokes his election within twenty-eight (28) days after the date of its filing, the membership shall be effective twenty-nine (29) days after the date it is received by the board of trustees and shall be irrevocable thereafter. Such employees shall not receive creditable service in the ESRS for service prior to July 1, 2000, for service as grant employees, except as may otherwise be provided in this chapter. H:~,~ASURES~o-mmsr~t 3. In order to provide for the usual daily operation of the municipal government, anemergency is deemed to exist, and this ordinance shall be in full force and effect upon it passage. ATTEST: City Clerk. I :\Cl~'k~o- ~nr~tsrant June 19, 2000 Honorable Honorable Honorable Honorable Honorable Honorable Honorable David A. Bowers, Mayor C. Nelson Harris, Vice Mayor Wendell H. Butler, Council Member VV. Alvin Hudson, Jr., Council Member Carroll E. Swain, Council Member William White, Sr., Council Member Linda F. Wyatt, Council Member Re: Optional Membership of Current Employees Funded by Grants in the City of Roanoke Pension Plan Dear Honorable Mayor and Members of Council: BACKGROUND The City of Roanoke has thirty-two employees whose salary and fringe benefits are paid with federal or state grant funds. These grant employees receive the same fringe benefits as City employees except for retirement benefits. Normally, grants are approved and funded for a period of one year. Due to the five year vesting requirement for the City Pension Plan and previously as much as twenty years, a retirement contribution equal to nine percent of the employee's base salary is paid on behalf of all grant employees to a deferred compensation plan managed by the International City Management Association, Retirement Corporation (ICMA). These grant employees are not members of the City of Roanoke Pension Plan which might deter City employees from applying for grant funded positions due to the fact that they would end their membership in the City Pension Plan. CURRENT SITUATION Several employees paid by grants have inquired about membership in the City of Roanoke Pension Plan. Average service time for these employees equals four and one-half years. A recent survey of other local retirement systems in Virginia reflected that employees whose salaries are paid with grant funds are included in their pension plans. Palmer & Cay Consulting Group, actuary for the Pension Plan, states that no actuarial liability would be created by allowing these employees an irrevocable option to become a member of the Pension Plan in lieu of the nine percent (9%) employer paid contribution to ICMA, previously authorized by Ordinance #26158, dated July 26, 1982 (copy of which is attached). If this option were granted, there would be no additional cost to the City for these employees to be members of the Pension Plan since their respective grant would be required to pay the contributions. Honorable Mayor and Members of City Council June 19, 2000 Page 2 RECOMMENDATION We recommend a one time option be granted to these currently employed thirty-two employees beginning on July 1, 2000 and ending at the close of business on August 31, 2000 to make an irrevocable election to become an active member of the City of Roanoke Pension Plan and not receive the nine percent (9%) employer paid ICMA contribution or continue to receive the employer paid ICMA contribution. Service accumulation in the City Pension Plan would begin on the day following the election and each current grant employee would retain the employer paid ICMA contributions, including investment returns. All future employees hired and funded by grants will be members of the City Pension Plan. The attached ordinances will accomplish these changes. We would be pleased to answer questions City Council may have. Sincerely, City Manager James D. Grisso Director of Finance DLB/JDG:s Enclosures C; William M. Hackworth, City Attorney Mary F. Parker, City Clerk Joyce L. Sparks, Retirement Administrator Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File #60-217 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34888-061900 amending and reordaining certain sections of the 1999-2000 Sewage Treatment and Capital Projects Fund Appropriations, providing for transfer of funds in connection with the close-out of accounts for certain completed capital projects. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. ~~ ;, ~Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Darlene L. Burcham, City Manager Philip C. Schirmer, Acting City Engineer James S. Yancey, Accountant, Department of Finance C:kMyFil~\j unel 9.Wl~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34888-061900. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Sewage Treatment and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Sewage Treatment and Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Sewa,qe Treatment Fund Appropriations Capital Outlay Additional Tinker Creek Interceptor (1) .......................... Roanoke River Sewer Property (2) ............................. Tinker Creek Interceptor Connection (3) ......................... Roanoke River Interceptor Sewer Connection (4) ................. $60,519,473 -0- 199,966 1,799,902 20,266,901 Capital Pro|ects Fund Appropriations Flood Reduction $14,141,896 Peters Creek Additional Engineering (5) ......................... 81,189 Economic Development RCIT- Infrastructure Extension (6) ............................. RClT - Read Mountain Addition (7) ............................. $19,633,926 921,265 682,199 Public Safety $ 5,880,434 Peters Creek Road Fire Station (8) ............................. 882,429 General Government · -. Market Building Renovations (9) ............................... Municipal South - Public Area Remodel (10) ..................... Salt StOrage Building (11) .................................... Parks, Recreation and Cultural Parks -Above Ground Tanks (12) ............................. Comfort Stations Eureka Park (13) ............................. Municipal Swimming Pools (14) ............................... Streets and Bridges Sidewalks and Curbs Phase IV (15) ............................ Roadway Safety Improvement Program (16) ..................... Grandin Road/Glen Heather (17) .............................. Lafayette/Cove Road Sidewalk (18) ............................ Sanitation Miscellaneous Storm Drain Project (19) ......................... Capital Improvement Reserve Capital Improvement Reserve (20-21 1 ) Appropriated 1994 Bond 2) Appropriated 1994 Bond 3) Appropriated 1994 Bond 4) Appropriated ~om Funds ~om Funds ~om Funds ~om 1994 Bond Funds 5) Appropriated from 1992 Bond Funds 6) Appropriated from General Revenue 7) Appropriated from General Revenue 8) Appropriated from General Revenue 9) Appropriated from General Revenue 10) Appropriated from General Revenue 11 ) Appropriated from General Revenue (003-056-8466-9087) (003-056-8476-9087) (003-056-8483-9087) (003-056-8484-9087) (008-056-9657-9086) (008-052-9632-9003) (008-056-9699-9003) (008-052-9677-9003) (008-052-9555-9003) (008-052-9556-9003) (008-052-9658-9003) $ (30,200) ( 34) (65,898) 96,132 (9,811) 27,801 (27,801) (6,168) (7,390) (16,530) (2,313) $14,334,301 37,610 168,170 138,487 $ 4,377,740 96,730 122,804 281,312 $24,934,244 655,584 160,364 64,636 13,027 $ 1,845,970 324,561 $13,168,478 428,238 12) Appropriated from . General_Revenue 13).ApprOpriated from ' General Revenue 14) Appropriated from General Revenue 15) Appropriated from 1996 Bond Funds 16) Appropriated from General Revenue 17) Appropriated from General Revenue 18) Appropriated from 1996 Bond Funds 19) Appropriated from 1992 Bond Funds 20) Buildings and Structures 21 ) Parks (008-052-9566-9003) (008-052-9713-9003) (008-052-9723-9003) (008-052-9541-9088) (008-052-9606-9003) (008-052-9685-9003) (008-052 -9714-9088) (008-052-9688-9086) (008-052-9575-9173) (008-052-9575-9180) $( ( ( 2,130) 744) 11) 6,973 10,364 (10,364) (6,973) 9,811 34,531 755 BE IT FURTHER ORDAINED that,'an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. City of Roanoke, VA Department of Finance June 19,2000 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Close Out of Accounts for Completed Capital Projects I1. Background: Ao Capital projects of all types have been approved by Council for construction over the past years. These projects have included construction in major categories for buildings, parks, streets, bridges, sanitary sewers, water projects, storm drains and technology related projects. Funding is established for each project when Council approves the project based on the bids for the various project costs, as well as extra funding for possible contingencies. Completed projects have contingency funds remaining after final bills are paid, because projects are completed within the established budgets. Current Situation: A. A number of projects have been completed and can be closed out. Remaining funds need to be transferred from the completed projects to capital projects still under construction or to capital improvement reserve accounts for other future construction. The attached budget will transfer $ 35,286 in remaining funding in completed projects to the capital improvement reserve to be available for future appropriations. Do The ordinance will also transfer remaining funding of $151,081 to other related projects still under construction. The largest transfer consists of the Tinker Creek Interceptor Sewer project that has been completed, and funds of $ 96,132 are being transferred to the Roanoke River Sewer Interceptor Construction project. Both projects relate to the regional Sewage Treatment Plant expansion. Honorable Mayor and Members of City Council June 19, 2000 Page 2 III. Recommendation -Transfer funds from completed capital projects into appropriate accounts as included on the accompanying budget ordinance. JDG/JSY/pac C; Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Mary F. Parker, City Clerk Philip C. Schirmer, Acting City Engineer James S. Yancey, Accountant MARY E PARKER, CMC City Clerk _ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 22, 2000 File #60-468 Jeffery R. Cash, Vice-President Pioneer Electrical Contractors, Inc. 1952 Magnolia Avenue Buena Vista, Virginia 24416 Dear Mr. Cash: I am enclosing copy of Ordinance No. 34890-061900 accepting the bid of Pioneer Electrical Contractors, Inc., in the amount of $141,875.00, for preparing shop drawings, manufacturing and installing a new stand-by emergency generator for the Delray Pump Station. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Enclosure pc: Darlene L. Burcham, City Manager James D. Ritchie, Sr., Deputy City Manager Kit B. Kiser, Assistant City Manager for Operations James D. Grisso, Director of Finance D. Darwin Roupe, Acting Director, Department of General Services Jesse H. Perdue, Jr., Manager, Water Department C: hMyFil~\j une 19. ~:1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGI~A, The i9th day of June, 2000. No. 34890-061900. AN ORDINANCE accepting the bid of Pioneer Electrical Contractors, Inc., for preparing shop drawings, manufacturing and installing the Delray Pump Station Standby Emergency Generator, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Pioneer Electrical Contractors, Inc., in the amount orS 141,875, for preparing shop drawings, manufacturing and installing the Delray Pump Station Standby Emergency Generator, as is more particularly set forth in the City Manager's report dated June 19, 2000, to this Council, such bid being in full 9ompliance with the City's plans.and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Purchasing Department, be and is hereby ACCEPTED. 2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: . City Clerk. Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File #60-468 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34889-061900 amending and reordaining certain sections of the 1999-2000 Water Fund Appropriations, providing for appropriation of $145,000.00, in connection with acceptance of the bid submitted by Pioneer Electrical Contractors, Inc., for preparing shop drawings, manufacturing and installing a new stand-by emergency generator for the Delray Pump Station. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Darlene L. Burcham, City Manager James D. Ritchie, Sr., Deputy City Manager D. Darwin Roupe, Acting Director, Department of General Services C:'~VlyFil~\j une 19. wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34889-061900. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Water Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Water Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDroDdations Capital Outlay Delray Standby Emergency Generator (1) ...................... Retained Eamin,qs $ 1,524,601 145,000 Retained Earnings (2) ...................................... $ 1) Appropriated from General Revenue (002-056-8361-9003) $ 145,000 2) Retained Earnings (002-3336) (145,000) 29,971,441 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke City Cod~l~,.':- ~ ~: Regular Agenda Report '~ J'~i,i 12 P'3:27 June 19, 2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Bid Committee Report Delray Pump Station Standby Emergency Generator Background: The Delray Pump Station has three (3) water pumps; one (1) 4 million gallon per day (MGD) pump, one (1) 2 MGD pump, and one (1) 1 MGD pump. This pump station serves four (4) storage tanks, which is the entire northwest quadrant of the City. The generator will produce 625 kva of 480 volt electricity. Bids for the shop drawings, manufacture and installation of a new standby emergency generator were received on Wednesday, May 24, 2000. One (1) bid was received from Pioneer Electrical Contractors, Inc., 1952 Magnolia Avenue, Buena Vista, Virginia 24416, in the amount of $141,875, and 160 consecutive calendar days for completion. (Note: Most of the contract time is for shop drawing preparation and the manufacture of the generator.) The contract price also includes an automatic transfer switch. Considerations: Funding is available in the Water Department Retained Earnings account as follows: Contract Amount Contingency $141,875 3,125 Total $145,000 Recommended Action: Accept the above bid and award a lump sum contract with Pioneer Electrical Contractors, Inc. for the above items in the amount of $141,875, and 160 consecutive calendar days for completion, with a project contingency of $3,125, in accordance with the Contract Documents as prepared by the Office of the City Engineer. Authorize the City Manager to enter into a contractual agreement for the same. Appropriate $145,000 from the Water Department Retained Earnings account to a new capital account entitled "Delray Standby Emergency Generator". Honorable David A. Bowers, Mayor, and Members of City Council Bid Committee Report Delray Pump Station Standby Emergency Generator June 19, 2000 Page 2 Respectfully Submitted, W. Alvin Hudson ~[t~B.~Kiserj~' ~j~ I concur in the recommendation of the bid committee and recommend it to you for approval. Respectfully submitted, City Manager DLB/LBC/bls C~ Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance D. Darwin Roupe, Acting Director of General Services # 00-148 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 22, 2000 File #57-60 William D. Gee, President H. & S. Construction Co. 2011 Salem Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Gee: I am enclosing copy of Ordinance No. 34892-061900 accepting the bid of H. & S. Construction Co., in the amount of $644,350.00, for constructing 20,000 square feet of sidewalk and 15,000 linear feet of curb on various streets throughout the City of Roanoke; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Enclosure pc: Darlene L. Burcham, City Manager James D. Ritchie, Sr., Deputy City Manager Kit B. Kiser, Assistant City Manager for Operations James D. Grisso, Director of Finance D. Darwin Roupe, Acting Director, Department of General Services Robert K. Bengtson, Director, Department of Public Works C:LMyFil m\j une 19.wlxi IN THE COUNCIL OF TH~ CITY OF ROANOKE, VIRGINIA, The-19th day of June, 2000. No. 34892-061900. AN ORDINANCE accepting the bid of ri. & S. Construction Company, for constructing 20,000 square feet of sidewalk and 15,000 linear feet of curb on various streets throughout the City of Roanoke, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of ri. & S. Construction Company, in the amount of $644,350 for constructing 20,000 square feet of sidewalk and 15,000 linear feet of curb on various streets throughout the City of Roanoke, as is more particularly set forth in the City Manager's report dated June 19, 2000, to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Purchasing Department, be and is hereby ACCEPTED. 2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File #57-60 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34891-061900 amending and reordaining certain sections of the 1999-2000 Capital Projects Fund Appropriations, providing for appropriation of $100,000.00 and transfer of $604,350.00, in connection with acceptance of the bid submitted by H. & S. Construction Company for new concrete sidewalks, entrances, curb and gutter improvements to be constructed throughout the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. ~/~ ~"~iSincerely, .~, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Dadene L. Burcham, City Manager James D. Ritchie, Sr., Deputy City Manager Kit B. Kiser, Assistant City Manager for Operations D. Darwin Roupe, Acting Director, Department of General Services Robert K. Bengtson, Director, Department of Public Works C:~MyFil~\june 19.w~i IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34891-061900. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Aooropfiations Streets and Bridges $ 25,638,594 Sidewalk and Curbs Phase V-A (1-2) ........................... 704,350 Capital Improvement Reserve $ 12,428,842 Capital Improvement Reserve (3) .............................. 292,952 Public Improvement Bond Series 1999 (4) ....................... 11,597,328 1) Appropriated from General Revenue 2) Appropriated from 1999 Bond Funds 3) Streets and Bridges 4) Streets and Sidewalks (008-052-9608-9003) $ 100,000 (008-052-9608-9001) (008-052-9575-9181) (008-052-9709-9191 ) 604,350 (100,000) (604,350) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its Passage. ATTEST: City Clerk. Roanoke City Counei~y Regular Agenda Report June 19, 2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Bid Committee Report New Concrete Sidewalks, Entrances and Curb Phase V-A Bid No. 00-4-48 Background: This project consists primarily of constructing 20,000 square feet of sidewalk and 15,000 linear feet of curb (see Attachment 2). Street selection was developed from various surveys (neighborhood questionnaires and staff recommendations), and the new process for evaluating citizens' requests. New concrete sidewalks, entrances, curb and gutter improvements are to be constructed throughout the City as part of the 1996, 1997 and 2000 Bond Issues. Phase I and Phase II construction is complete. Phase III and Phase IV are under construction. The work in the present contract is referred to as Phase V-A. In the 1997 Bond Referendum, $2,000,000 was approved for curb and sidewalk. A future project in 2001 is anticipated. Considerations: After proper advertisement, bids were publicly opened and read aloud by D. Darwin Roupe, Manager, Office of Supply Management, on Tuesday, May 23, 2000. One bid was received, with H. & S. Construction Company, 2011 Salem Avenue, S.W., Roanoke, Virginia 24016, submitting the only bid in the amount of $644,350. Recommended Action: Accept the above bid and authorize the City Manager to execute a unit price contract for the above work with H. & S. Construction Company, in a form approved by the City Attorney, in the amount of $644,350, with 365 calendar days for completion, with a project contingency of $60,000. Transfer $604,350 from the sale of Public Improvement Bonds - Series 2000, Streets and Sidewalks, to an account to be established by the Director of Finance in the Capital Projects Fund entitled "Sidewalk and Curbs Phase V-A". Appropriate $100,000 from Capital Improvement Reserve for Streets & Bridges account to the same "Sidewalk and Curbs Phase V-A" account. Honorable David A. Bowers, Mayor, and Members of City Council Bid Committee Report New Concrete Sidewalks, Entrances and Curb Phase V-A June 19, 2000 Page 2 Respectfully Submitted, Carroll E. Swan, Ch-airman / W. Alvin Hudson · Ki I concur in the recommendation of the bid committee and recommend it to you for approval. DLB/JGB/bls Attachments: 2 C: Respectfully submitted, City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance D. Darwin Roupe, Acting Director of General Services # 00-145 ATTACHMENT 1 TABULATION OF BIDS NEW CONCRETE SIDEWALKS, ENTRANCES AND CURB PHASE V-A BID NO. 00-4-48 Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Tuesday, May 23, 2000, at 2:00 p.m. H. & S. Construction Company $644,350 Estimated Cost: $624,200 Office of the City Engineer Roanoke, Virginia June 19, 2000 PROJECT LOCATIONS ATTACHMENT 2 11t' Street, S.W. Wasena Avenue to Howbert Avenue Hillcrest Avenue 10t' Street to Lyndhurst Street 6th Street, S.W. Elm Avenue to Highland Avenue 5th Street, S.W. Elm Avenue to Day Avenue (west side) Cove Road, N.VV. Two Blocks Roanoke Avenue, S.W. 1724 to Harvard Street (south side) Hamilton Avenue, S.W. Main Street to 10th Street (extend curb to inlet at alley) Aspen Street, N.W. Existing to Ordway (north side) Highland Avenue, S.E. 5th Street to 6th Street 1042- 1054 14th Street, S.E. Curb 3338 - 3346 - 3348 Troy Avenue, N.VV. Curb and Sidewalk 4600 & 4700 Block Pawling Street, N.VV. Curb and Sidewalk 3302 Maplelawn Avenue, N.VV. Curb 2771 Massachusetts Avenue, N.W. Curb and Sidewalk Brunswick Street - Westover to Maiden Sidewalk (east side) Lane 1906 Carter Road, S.W. Curb and Sidewalk 1102 Fairfax Avenue, N.W. Curb and Sidewalk 1027 Wasena Avenue, S.W. Sidewalk 1800 Block Orange Avenue, N.W. Curb and Sidewalk (south side) MARY E PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 22, 2000 File #60-209 Husain Alam, President A & E International, Inc. 2103-A Electric Road, N. W. Roanoke, Virginia 24018 Dear Mr. Alam: I am enclosing copy of Ordinance No. 34894-061900 accepting the bid of A & E International, L.UC., in the amount of $144,787.27, for Municipal South renovations; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. MFP:Io Enclosure pc: Sincerely, Mary F. Parker, CMC City Clerk Dadene U Burcham, City Manager James D. Ritchie, Sr., Deputy City Manager Kit B. Kiser, Assistant City Manager for Operations James D. Grisso, Director of Finance D. Darwin Roupe, Acting Director, Department of General Services Philip C. Schirmer, Acting City Engineer C:'~MyFiles\june 19. wlxl MARY F. PARKER, CMC City Clerk _ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-I 145 June 22,2000 File #60-209 SANDRA H. EAKIN Deputy City Clerk Gene Lucas, President U. S. Construction Co., of Roanoke 8201-C Williamson Road, N. W. Roanoke, Virginia 24019 John J. Jones, Vice-President R. L. Lucas Construction, Inc. P. O. Box 13887 Roanoke, Virginia 24038-3887 Lawrence D. Johnson, Jr., President Construction Services of Roanoke, Inc. 3812 Concord Place Roanoke, Virginia 24018 J. W. Christenbury, Jr., President Acorn Construction, Ltd. P. O. Box 625 Roanoke, Virginia 24175 William R. Hedrick, President Corte Construction Co., Inc. Drawer 1089 Bluefield, Virginia 24605 Gentlemen: I am enclosing copy of Ordinance No. 34894-061900 accepting the bid of A & E International, L.L.C., in the amount of $144,787.27, for Municipal South renovations; and rejecting alt other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Enclosure C:'~[yFiles\june 19.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of June, 2000. No. 34894-061900. AN ORDINANCE accepting the bid of A & E International, L.L.C., for Municipal South Renovations, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid ora & E International, L.L.C., in the amount of $144,787.27 for Municipal South Renovations, as is more particularly set forth in the City Manager's report dated June 19, 2000, to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as ' provided in the contract do, cuments offered said bidder, which bid is on file in the Purchasing Department, be and is hereby ACCEPTED. 2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect, upon its passage. ATTEST: City Clerk. Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File #60-209 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34893-061900 amending and reordaining certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, providing for transfer of $260,588.00, in connection with acceptance of a bid submitted by A & E International, L. L. C., for Municipal South renovations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Darlene L. Burcham, City Manager James D. Ritchie, Sr., Deputy City Manager Kit B. Kiser, Assistant City Manager for Operations D. Darwin Roupe, Acting Director, Department of General Services Philip C. Schirmer, Acting City Engineer C:~MyFiles\june 19. wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34893-061900. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund ~ ~ Nondepartmental Transfers to Other Funds (1) ................................... Fund Balance Reserved for CMERP - City (2) ................................. $ Capital Projects Fund_ Appropriations General Government Municipal South Renovations (3) ................................ 1) Transfers to Capital Projects Fund 2) Reserved for CMERP - City 3) Appropriated from General Fund (001-004-9310-9508) (001-3323) (008-052-9589-9003 ) $ 260,588 (260,588) 260,588 $65,080,225 64,170,738 953,228 $14,621,122 260,588 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall _be in effect from its passage. ATTEST: City Clerk. Roanoke City Council Regular Agenda Repc~ June 19,2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Bid Committee Report Municipal South Renovations Bid No. 00-03-18 Background: This project includes the following: 1. Council Chambers New ceiling, lights and air diffusers Removal of sliding wall panels on each side Remove existing wall fabric and install new fabric Remove vinyl asbestos tile and base New dais, podium, speaker stand, and Mayor's agenda table Paint as specified in Contract Documents Council Conference Room a. Remove present ceiling and replace with new ceiling, lights and air diffusers Fourth Floor Corridor a. Remove vinyl asbestos tile and base b. New vinyl composition tile and vinyl base c. Remove wall fabric and replace d. Rework and replace ceiling tile e. Paint doors, frames and ceiling recess at ends of lights ADA Compliant Toilets a. Men's and women's toilets on first floor, second floor and fourth floor Honorable David A. Bowers, Mayor, and Members of City Council Bid Committee Report Municipal South Renovations Bid No. 00-03-18 Page 2 Considerations: After proper advertisement, bids were received on Wednesday, May 10, 2000. Six (6) bids were received, with A & E International, L.L.C., 2103-A Electric Road, Roanoke, Virginia 24018, submitting the lowest responsive bid in the amount of $144,787.27, and 120 consecutive calendar days for construction time. The following is additional work and is to be bid separately but will be coordinated to finish concurrently with other improvements: Council Chambers Sign and City Seal Council and Council-Appointed Officers Chairs Audience Seating Remove Existing Seating AudioNisual Equipment and Installation New Carpet and Base $ 4,000 5,500 47,2O0 3,000 40,000 3,800 Subtotal (1) $103,500 Project contingency 12,300 Subtotal (2) $115,800 Contract amount with A & E International, L.L.C. 144,788 Total of Contract, Contingency, and Estimate of Additional Remaining Work $260,588 Funding is available from FY99-00 Capital Maintenance and Equipment Replacement Program (CMERP). Recommended Action: Accept the above bid and award a lump sum contract with A & E International, L.L.C. for the work set forth in Items 1 though 4 on Page 1, in the amount of $144,787.27, and 120 consecutive calendar days for construction time, in accordance with the Contract Documents as prepared by the Office of the City Engineer, in association with Whitescarver, Hurd & Obenchain, Inc. Authorize the City Manager to enter into a contractual agreement for the same, in a form approved by the City Attorney. Transfer the total funding amount of $260,588 for the entire project and authorize the Director of Finance to create a new capital account entitled "Municipal South Renovations". Reject the other bids received. Honorable David A. Bowers, Mayor, and Members of City Council Bid Committee Report Municipal South Renovations Bid No. 00-03-18 Page 3 Respectfully Submitted, Carroll E. Sw~ Chairman W. Alvin Hudson B. Kiser I concur in the recommendation of the bid committee and recommend it to you for approval. City Manager DLB/LBC/bls Attachment C~ Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance D. Darwin Roupe, Acting Director of General Services # 00-143 TABULATION OF BIDS MUNICIPAL SOUTH RENOVATIONS BID NO. 00-3-18 ATTACHMENT Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Wednesday, May 10, 2000, at 2:00 p.m. A & E International, L.L.C. $144,787.27 120 YES YES YES H. & S. Construction Company $162,971.00 90 YES YES YES Construction Services of Roanoke, Inc. $164,000.00 120 YES YES YES R.L. Lucas Construction, Inc. 90 YES YES YES (d/b/a Lucas Construction Company) $166,000.00 Acorn Construction, Ltd. $191,406.00 150 YES YES YES I Corte Construction Co., Inc. $225,000.00 90 YES YES YES Estimated Cost: $150,000 Office of the City Engineer Roanoke, Virginia June 19, 2000 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 23, 2000 File #60-394 Sandra H. Eakin Deputy City Clerk Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 34896-061900 concurring in the recommendation of the Cultural Services Committee for allocation of City funds, in the amount of $275,187.00, to various nonprofit agencies and performance audits for fiscal year 2000-01. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Michael Brennan, Chair, Cultural Services Committee, 4757 Woodley Drive, S. W., Roanoke, Virginia 24018 Susan Jennings, Executive Director, The Arts Council of the Blue Ridge, 20 East Church Avenue, Roanoke, Virginia 24011 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Department of Human Development C:'~4y Files~j une 19.w~xt IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34896-061900. A RESOLUTION concurring in the recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies and performance audits for Fiscal Year 2000-2001. WHEREAS, the Fiscal Year 2000-2001 budget approved by City Council for the Cultural Services Committee provides for funding in the amount of $275,187.00; and WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Cultural Services Committee; and WHEREAS, requests for City funds in the total amount of $476.280.00 were received by the Human Services Committee from sixteen (16) agencies; and WHEREAS, after studying each application and holding a hearing to determine proper allocation among applicant agencies, the Committee has recommended allocation of funding to applicant agencies for Fiscal Year 2000-2001; and WHEREAS, performance audits are to be conducted for each agency receiving funds through the Committee by the Arts Council of the Blue Ridge to evaluate the effectiveness and efficiency of funded programs; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke: 1. Council concurs in the recommendations of the Cultural Services Committee to transfer $275,187.00 from the Cultural Services Committee account #001-630-5221-3700, to new I:\cultrualservicesmeasure.wpd line items to be established within the Cultural Services Committee budget by the Director of Finance and as more particularly set forth in the Committee report submitted to this Council, dated June 19, 2000. 2. The City Manager is authorized to negotiate a contract for $6,000.00 to cover performance audits to be conducted by the Arts Council of the Blue Ridge. ATTEST: City Clerk. I:\cultrualservicesmeasure.wpd Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 23, 2000 File #60-394 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34895-061900 amending and reordaining certain sections of the 2000-01 General Fund Appropriations, providing for transfer of $275,187.00, in connection with funding for fiscal year 2000-01 of qualified agencies through the Cultural Services Committee. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Darlene L. Burcham, City Manager Glenn D. Radcliffe, Director, Department of Human Development C:~lyFiles~june 19.wlxt IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The i9th day of June, 2000. No. 34895-061900. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Parks, Recreational and Cultural $ 4,404,011 Cultural Services Committee (1-18) .............................. 275,187 1) Mill Mountain Zoo 2) Blue Ridge Public Television 3) Harrison Museum of African American Culture 4) Virginia Museum of Transportation 5) Roanoke Symphony and Roanoke Valley Choral 6) Roanoke Valley Arts Council 7) Mill Mountain Playhouse 8) Art Museum of Western Virginia 9) Virginia's Explore Park 10) Opera Roanoke 11) Science Museum of Western Virginia (001-630-5221-3701 ) (001-630-5221-3703) (001-630-5221-3713) (001-630-5221-3714) (001-630-5221-3736) (001-630-5221-3737) (001-630-5221-3749) (001-630-5221-3750) (001-630-5221-3758) (001-630-5221-3762) (001-630-5221-3774) 10,047 4,500 17,223 85,000 21,500 11,500 9,500 14,000 36,750 6,272 32,375 12) Roanoke Valley Historical Society 1'3) '.Julian Stanley Wise Foundation 14)'~ Roan0ke Ballet Theatre 15) Western Virginia Land Trust 16) Southwest Virginia Ballet 17) Fees for Professional Services 18) Subsidies (001-630-5221-3776) (001-630-5221-3777) (001-630-5221-3779) (001-630-5221-3787) (001-630-5221-3794) (001-630-5221-201 O) (001-630-5221-3700) 9,125 1,895 1,875 5,375 2,250 6,000 (275,187) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke City Council Regular Agenda ~ ~-. :,' ~,: June 19, 2000 '00 JUii t5 A 9 :,q5 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Recommendations of Cultural Services Committee for Funding of Qualified Agencies for Fiscal Year 2000-01 Background: The Cultural Services Committee budget in the amount of $275,187 was established by City Council with the adoption of the general fund budget for fiscal year 2000-01 on May 9, 2000. Requests from 16 agencies totaling $476,280.00 were received as indicated on Attachment A. Committee members studied each application prior to an allocation meeting held April 25, 2000. Agencies were notified of tentative allocations and advised they could appeal these recommendations. Appeals of committee recommendations, as provided by committee policy, were received after notification to each agency of its tentative recommended allocation. One appeal was filed and heard May 19, 2000, from the Harrison Museum of African American Culture. The committee voted to allocate $17,223 to the museum. Performance audits will be conducted by the Arts Council of the Blue Ridge to evaluate the effectiveness and efficiency of funded programs. The committee is concerned that some regional agencies are not funded by other localities. Attachment B indicates funding received from other jurisdictions. Recommended Action(s) Transfer $275,187 as cited on Attachment A from the Cultural Services Committee account #001-630-5221-3700, to new line items to be established within the Cultural Services Committee budget by the Director of Finance. Michael Brennan, Chairman Cultural Services Committee Report #00-716 cc: Mary Parker, City Clerk William Hackworth, City Attorney James Grisso, Director of Finance Glenn Radcliffe, Director of Human Services Cultural Services Committee 1999-2000/2000-2001 REGIONAL CULTURAL AGENCY FUNDING AGENCY ROANOKE CITY ROANOKE ROANOKE ROANOKE SALEM CITY .SALEM CITY 1999-00 CITY COUNTY COUNTY ALLOCATION 2000-01 1999-00 2000-01 1999-00 2000-01 PROPOSED A?~)CATION PROPOSED ALLOCATION PROPOSED ALLOCATION ALLOCATION ALLOCATION Arts Council of the 10,000.00 11,500.00 2,000.00 $1,000.00 1~000.00 Blue Ridge Art Museum of Western 7,000.00 14,000.00 2,000.00 1,000.00 1,000.00 Virginia Blue Ridge Public 4,500.00 4,500.00 -0- -0- Television Blue Ridge Zoological -0- 10,047.00 8,000.00 -0- 4,500.00 Society of Virginia, Inc. Harrison Museum of 36,272.00 17,223.00 -0- 3,000.00 3,500.00 African American Culture Julian Stanley Wise -0- 1,895.00 20,000.00 3,000.00 Foundation Mill Mountain 6,000.00 9,500.00 7,500.00 3,000.00 3,500.00 Playhouse Company Opera Roanoke 5,000.00 6,272.00 -0- 1,000.00 1,000.00 R~anoke Symphony 18,000.00 21,500.00 6,000.00 5,000.00 6,000.00 'OrChestra & Roanoke Valley Choral SoCiety 1999-2000/2000-2001 REGIONAL CULTURALAGENCY FUNDING AF. ENCY ROANOKE ROANOKE ROANOKE ROANOKE SAI.EMCITY ,SALEM CITY CITY CITY COUNTY COUNTY 2000-01 1999-00 2000-01 1999-00 2000-01 1999-00 PROPOSED PROPOSED PROPOSED ~.?~)CATION PROPOSED A/fiX)CATION A~.T~)CATION ALLOCATION A?.?~)CATION A~.?~)CATION 10,000.00 9,125.00 7,500.00 -0- Roanoke Valley Historical Society Science Museum of 30,000.00 32,375.00 25,000.00 7,000.00 8,000.00 Western Virginia 44,000.00 36,750.00 170,000.00 37,500.00 37,500.00 Virginia's Explore Park 85,000.00 85,000.00 10,000.00 2,000.00 3,000.00 Virginia Museum of Transportation, Inc. 1,500.00 1,875.00 -0- -0- Roanoke Ballet Theatre 4,300.00 5,375.00 4,000.00 -0- Western Virginia Land Trust BalletS°uthwest VirginiaI -0-I 2,250.00 I II 1,0O0.00 1,500.00 * Does not include monitoring fee $5,600.00 for 1999-00 or $6,000 for 2000-01. Total amount allocated after monitoring fee is $275,187 ROANOKE COUNTY CULTUR~L ALLOCATION FIGURES NOT AVAILABLE AT THIS TIME. MARY F. PARKER, CMC City Clerk -CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 27,2000 Wayne G. Strickland, Chair Board of Directors Arts Council of the Blue Ridge 20 East Church Avenue Roanoke, Virginia 24011 Dear Mr. Strickland: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $11,500.00 was approved for the Arts Council of the Blue Ridge for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Arts Council of the Blue Ridge which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io MARY F. PARKER, CMC City Clerk -CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 F~x: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 27,2000 Judy L. Larson, Director Art Museum of Western Virginia One Market Square Roanoke, Virginia 24011-1436 Dear Ms. Larson: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $14,000.00 was approved for the Art Museum of Western Virginia for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Art Museum of Western Virginia which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFp:Io MARY E PARKER, C_,~ C City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 27,2000 J. Donlan Piedmont, Chair Blue Ridge Public Television 1215 McNeil Drive, S. W. Roanoke, Virginia 24015 Dear Mr. Piedmont: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $4,500.00 was approved for Blue Ridge Public Television for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Blue Ridge Public Television which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC / City Clerk MFP:Io MARY E PARKER, CMC-- City Clerk . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN I~puty City Clerk June 27,2000 Curtis Welcher, Chair Board of Directors Harrison Museum of African American Culture 523 Harrison Avenue, N. W. Roanoke, Virginia 24016 Dear Mr. Welcher: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $17,223.00 was approved for the Harrison Museum of African American Culture for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Harrison Museum of African American Culture which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, C City Clerk MFP:Io MARY E PARKER, CME.- City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 27,2000 Sue Taylor, Executive Director Julian Stanley Wise Foundation 4428 Electric Roanoke, S. W. Roanoke, Virginia 24014 Dear Ms. Taylor: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $1,895.00 was approved for the Julian Stanley Wise Foundation for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Julian Stanley Wise Foundation which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io MARY E PARKER, CMC._ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-I 145 SANDRA H. EAKIN Deputy City Clerk June 27,2000 Kathryn Oelschlager, Chair Board of Directors Mill Mountain Theatre One Market Square Roanoke, Virginia 24011 Dear Ms. Oelschlager: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $9,500.00 was approved for Mill Mountain Theatre for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of Mill Mountain Theatre which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io MARY F. PARKER, CMC City Clerk -CITY OF ROANOKE OI~ICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 27,2000 Alexander Bowman, Jr., Chair Board of Directors Opera Roanoke P. O. Box 1014 Roanoke, Virginia 24005 Dear Mr. Bowman: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $6,272.00 was approved for Opera Roanoke for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of Opera Roanoke which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io MARY F. PARKER, CMG City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 27,2000 James Ford, Chair Board of Directors Roanoke Symphony Orchestra & Roanoke Valley Choral Society 541 Luck Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Ford: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $21,500.00 was approved for the Roanoke Symphony Orchestra & Roanoke Valley Choral Society for the fiscal year commencing July 1 2000 and ending June 30, 2001. ' The City of Roanoke values the many contributions of the Roanoke Symphony Orchestra & Roanoke Valley Choral Society which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. MFP:Io Sincerely, Mary F. Parker, CMC City Clerk MARY E PARKER, CMC--- City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 June 27,2000 SANDRA H. EAKIN Deputy City Clerk Robert H. Kulp, President Board of Directors Roanoke Museum & Historical Society of Western Virginia One Market Street Roanoke, Virginia 24001 Dear Mr. Kulp: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $9,125.00 was approved for the Roanoke Museum & Historical Society of Western Virginia for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Roanoke Museum & Historical Society of Western Virginia which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role 'in your ongoing progress and development. Sincerely, Mary F. Parker, CMC" City Clerk MFP:Io MARY F. PARKER, CMC City Clerk -CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 June 27,2000 SANDRA H. EAKIN Deputy City Clerk John P. Grove, Chair Board of Directors Science Museum of Western Virginia One Market Square Roanoke, Virginia 24011 Dear Mr. Grove: At a regular meeting of the- Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council. approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $32,375.00 was approved for the Science Museum of Western Virginia for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Science Museum of Western Virginia which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io pc: Ken Schutz, .Executive Director, Science Museum of Western Virginia, One Market Square, Roanoke, Virginia 24011 MARY F. PARKER, CMC~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 27,2000 S. F.'Lanford, Chair Board of Directors Virginia's Explore Park P. O. Box 8508 Roanoke, Virginia 24014-0508 Dear Mr. Lanford: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $36,750.00 was approved for Virginia's Explore Park for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of Virginia's Explore Park which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC ~ City Clerk MFP:Io MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 ]- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 27,2000 Jim Frantz, Chair Board of Directors Virginia Museum of Transportation, Inc. 303 Norfolk Avenue, S. W. Roanoke, Virginia Dear Mr. Frantz: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $85,000.00 was approved for the Virginia Museum of Transportation, Inc., for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Virginia Museum of Transportation, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC -/ City Clerk MFP:Io MARY E PARKER, CMC~- City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 .Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 27,2000 Bill Hopkins, Chair Board of Directors Roanoke Ballet Theatre The Jefferson Center, Suite 219 541 Luck Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Hopkins: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $1,875.00 was approved for the Roanoke Ballet Theatre for the fiscal year commencing July 1, 2000 and ending June $0, 2001. The City of Roanoke values the many contributions of the Roanoke Ballet Theatre which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io MARY F. PARKER, CMC._ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 27,2000 Michael Van Ness, Executive Director Western Virginia Land Trust P. O. Box 18102 Roanoke, Virginia 24014 Dear Mr. Van Ness: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $5,375.00 was approved for Western Virginia Land Trust for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of Western Virginia Land Trust which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, GMC -~ City Clerk MFP:Io MARY F. PARKER, CMC City Clerk -CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 27,2000 Jene Post, Executive Director Southwest Virginia Ballet Company 76 Sawyer Drive Salem, Virginia 24153 Dear Mr. Post: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Cultural Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $2,250.00 was approved for Southwest Virginia Ballet Company for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of Southwest Virginia Ballet Company which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC" City Clerk MFP:Io Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 23, 2000 File #60-318 Sandra H. Eakin Deputy City Clerk Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 34898-061900 concurring in the recommendation of the Human Services Committee for allocation of City funds, in the amount of $460,941.00, to various nonprofit agencies and performance audits for fiscal year 2000-01; and authorizing the City Manager to negotiate a contract with The Salvation Army for provision of services under the Homeless Housing Program and/or Abused Women's Shelter. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Major Steven Long, Commanding Officer, The Salvation Army, 724 Dale Avenue, S. E., Roanoke, Virginia 24013 Raleigh Campbell, Executive Director, Council of Community Services, Inc., 502 Campbell Avenue, S. W., Roanoke, Virginia 24016 James D. Grisso, Director of Finance Glenn D. Radcliffe, Chair, Human Services Committee C:'xMyFile~\june 19.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34898-061900. A RESOLUTION concurring in the recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies and performance audits for Fiscal Year 2000- 2001, and authorizing the City Manager to negotiate a contract with the Salvation Army for provision of services under the Homeless Housing Program and/or Abused Women's Shelter. WHEREAS, the Fiscal Year 2000-2001 budget approved by City Council for the Human Services Committee provides for funding in the amount of $460,941.00; and WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Human Services Committee; and WHEREAS, requests for City funds in the total amount of $784,301.56 were received by the Human Services Committee from thirty-seven(37) agencies; and WHEREAS, after studying each application and holding a hearing to determine proper allocation, the Committee has recommended allocation of funding to applicant agencies for Fiscal Year 2000-2001; and WHEREAS, performance audits are to be conducted for each agency receiving funds through the Committee by the Council of Community Services to evaluate the effectiveness and efficiency of funded programs; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke: 1. Council concurs in the recommendations of the Human Services Committee to I:\humanservicesmeasure.wpd transfer $4650,941.00 from the Human Services Committee account #001-630-5220_3700, to new line' items to be established within the Human Services Committee budget by the Director of Finance and as more particularly set forth in the Committee report submitted to this Council, dated June 19, 2000. 2. The City Manager is authorized to negotiate a contract with the Salvation Army for provision of services under St. John's Community Youth Program, Inc., the Homeless Housing Program (The Red Shield Lodge) and/or Abused Women's Shelter (The Turning Point). 3. The City Manager is authorized to negotiate a contract for $11,000.00 to cover performance audits to be conducted by the Council of Community Services. ATTEST: City Clerk. I:Xhumanservicesmeasure.wpd Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 23, 2000 File #60-318 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34897-061900 amending and reordaining certain sections of the 2000-01 General Fund Appropriations, providing for transfer of $460,941.00, in connection with funding for fiscal year 2000-01 of qualified agencies through the Human Services Committee. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Darlene L. Burcham, City Manager Glenn D. Radcliffe, Director, Department of Human Development C:kMyFil~\jun¢ 19.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of June, 2000. No. 34897-061900. AN ORDINANCE to amend and reordain certain sections of the 2000-01 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-01 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Health and Welfare $26,380,641 Human Services Committee (1-38) ............................. 460,941 1) Fees for Professional Services (001-630-5220-2010) $ 11,000 2) YMCA of Roanoke Valley (001-630-5220-3708) 8,500 3) Literacy Volunteers of America (001-630-5220-3709) 1,000 4) Family Services of Roanoke (001-630-5220-3720) 39,000 5) Bradley Free Clinic (001-630-5220-3721 ) 22,500 6) League of Older Americans (001-630-5220-3722) 28,000 7) Roanoke Area Ministries (001-630-5220-3723) 40,000 8) RADAR (001-630-5220-3725) 24,000 9) Bethany Hall (001-630-5220-3728) 7,500 0) Big Brothers/ Big Sisters (001-630-5220-3729) 7,000 1) Child Abuse Prevention (001-630-5220-3730) 4,000 2) Council of Community Services -Information and Referral (001-630-5220-3732) 8,600 13) Northwest Child .Development Center .14). 'Roanoke Valley 15) 16) 17) 18) 19) 20) 21) 22) 23) 24) 25) 26) 27) 28) 29) 30) 31) 32) 33) 34) 35) 36) 37) 38) 'Speech and Hearing TRUST Inner City Athletic Association West End Center Adult Care Center Tinker Mountain Industries Conflict Resolution Center CHIP Salvation Army Smith Mountain Lake -4H Roanoke Adolescent Health Partnership Court Appointed Special Advocate Greenvale Nursery School Blue Ridge Independent Living Center National MS Society Mental Health Association of Roanoke Valley YVVCA National Conference for Community and Justice Reserve - SW Virginia Second Harvest Food Bank Planned Parenthood of the Blue Ridge Boy's and Girl's Club of Roanoke St. John's Community Youth Program Virginia Skyline Girl Scout Council, Inc. Good Samaritan Hospice Subsidies (00i-630-5220_3734) (001-630-5220-3738) (001-630-5220-3740) (001-630-5220-3744) (001-630-5220-3745) (001-630-5220-3746) (001-630-5220-3747) (001-630-5220-3748) (001-630-5220-3751 ) (001-630-5220-3752) (001-630-5220-3764) (001-630-5220_3767) (001-630-5220-3775) (001-630-5220-3780) (001-630-5220-3781 ) (001-630-5220_3783) (001-630-5220-3784) (001-630-5220-3785) (001-630-5220-3786) (001-630-5220-3788) (001-630-5220-3795) (001-630-5220-3796) (001-630-5220-3797) (001-630-5220-3798) (001-630-5220-3799) (001-630-5220-3700) $ 20,000 3,500 7,600 5,000 35 000 6 000 38000 6 000 45 000 27 000 2 500 8,000 6,000 8,000 2,000 1,000 1,800 2,800 2,000 14,641 4,000 3,000 5,000 5,000 1,000 (460,941) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in: effect from its passage. ATTEST: City Clerk. Roanoke City Council Regular AgendEl~ep_~ June 19, 2000 Honorable David A Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Recommendations of Human Services Committee for Funding of Qualified Agencies for Fiscal Year 2000-01 Background: The Human Services Committee budget in the amount of $460,941 was established by City Council with the adoption of the general fund budget for fiscal year 2000-01 on May 9, 2000. Requests from 37 agencies totaling $784,301.56 were received as indicated on Attachment A. Committee members studied each application prior to an allocation meeting held April 18, 2000. Agencies were notified of tentative allocations and advised they could appeal these recommendations. Appeals of committee recommendations, as provided by committee policy, were received after notification to each agency of its tentative recommended allocation. Four appeals were filed and heard May 16, 2000. 1. Conflict Resolution Center - An appeal was heard and denied. Goodwill Industries Tinker Mountain, Inc. - The committee requested the Director of Human Development to try and identify additional funding sources for this agency. Southwestern Virginia Second Harvest Food Bank - An additional $1,000 for a total amount of $14,641 was allocated to the Food Bank; however, the total request of $25,000 could not be provided. National Conference for Community Justice - This agency was not considered for funding during deliberations because they did not meet policies and procedures set forth by the City. An appeal was filed. Additional information was submitted which brought them into compliance, an amount of $2,000 was recommended to this agency. Performance audits will be conducted by the Council of Community Services to evaluate the effectiveness and efficiency of funded programs. The committee is concerned that some regional agencies are not funded by other localities. Attachment B indicates funding received from other jurisdictions. Honorable Mayor and Members of City Council June 19, 2000 Page 2 Recommended Action(s) Transfer $460,941 from the Human Services Committee account #001-630-5220-3700, to new line items to be established within the Human Services Committee budget by the Director of Finance as cited on Attachment A. Authorize the City Manager to negotiate a contract for $27,000 with the Salvation Army for the provision of services to Roanoke City citizens under the Homeless Housing Program (The Red Shield Lodge) and/or Abused Women's Shelter (The Turning Point). Authorize the City Manager to negotiate a contract for $11,000 to cover performance audits to be conducted by the Council of Community Services. Respectfully submitted, Chairman, Human Services Committee Repo~ #00-717 cc: Mary Parker, City Clerk William Hackworth, City Attorney James Grisso, Director of Finance Glenn Radcliffe, Director of Human Services Human Services Committee AGENCY ARC Roanoke, Inc. Adult Care Center Bethany Hall Big Brothers/Big Sisters of Roanoke Valley Bradley Free Clinic of the Roanoke Valley Child Abuse Prevention Council Inner City Athletic Association Conflict Resolution Center, Inc. Family Service of Roahoke Valley Inf6rmation & Referral '~gue of Older Americans 1999-2000 & 2000-2001 REGIONAL HUMAN SERVICE ROANOKE COUNTY ROANOKE CITY 1999-00 2000-01 1999-00 2000-01 Allocation Recommended .location Allocation now Industries 29 000.00 with Goodwill 10,000.00 6,000.00 6,000.00 10,000.00 7,711.00 7,500.00 500.00 800.00 7,400.00 7,000.00 6,000.00 22,500.00 22,500.00 4,000.00 5,000.00 3, 500.00 3,000.00 3,500.00 5,000.00 2,852.00 3, 500.00 3, 020.00 5,000.00 6,000.00 38,000.00 8,500.00 28,000.00 39,000.00 8,600.00 28,000.00 4,000.00 3,000.00 13,750.00 8,539.00 2 520.00 --0-- AGENCY [999-00 Allocation 23,000.00 5,300.00 ATTACHMENT B FUNDING ~, SALEM CITY 2000-0i Allocation 5,300.00 -0- 2,000.00 2,600.00 3,000.00 3,000.00 2,150.00 2,150.00 -0- -0- 1,500.00 1,750.00 2,349.00 8,264.00 2,000.00 2,500.00 8,000.00 AGENCY ROANOKE CITY ROANOKE COUNTY SALEM CITY.,. 1999-00 2000-01 1999-00 2000-01 1999-00 2600"Q1 Allocation Recommended Allocation Allocation Allocation Allocation National Multiple 1,000.00 1,000.00 -0- -0- 500.00 500.00 Sclerosis Society Blue Ridge Chapter Northwest Child 25,000.00 20,000.00 -0- -0- Development Center Court Appointed Special 6,000.00 6,000.00 2,000.00 7,500.00 2,500.00 3,000.00 Advocate (CASA) 40,000.00 Roanoke Area Ministries (Includes 40,000.00 1,000.00 439.00 1,000.00 1,500.00 Presbyterian Community Ctr) Comprehensive Health 44,000.00 45,000.00 16,660.00 21,000.00 38,000.00 39,000.00 Investment Program (CHIP) Roanoke Valley Speech & 3,500.00 3,500.00 1,000.00 1,000.00 1,400.00 1,400.00 Hearing Center The Salvation Army 26,000.00 27,000.00 2,000.00 2,500.00 2,500.00 Goodwill Industries 21,000.00 38,000.00 5,000.00 6,582.00 7,000.00 30,000.00 Tinker Mountain & ARC Roanoke Valley Trouble 8,000.00 7,600.00 5,500.00 3,200.00 3,500.00 3,500.00 Center (TRUST) Unified Human 24,000.00 24,000.00 -0- -0- -0- Transportation Systems (.RADAR ) West End Center 35,000.00 35,000.00 -0- -0- -0- AGENCY ROANOKE CITY ROANOKE COUNTY SALEM CITY ~ ~ 1999-00 2000-01 1999-00 2000-01 1999-00 2000-01 Allocation Recommended Allocation Allocation Request Allocate'on NOW funded Funded Western VA Emergency 11,328.00 through Fire through Fire 4,767.00 5,094.00 Medical Services Council EMS EMS Smith MountaiD Lake 4-H 2,500.00 2,500.00 -0- -0- -0- Educational Center The Roanoke Adolescent 7,000.00 8,000.00 -0- -0- -0- Health Partnership Literacy Volunteers of 1,000.00 1,000.00 1,000.00 -0- -0- 250.00 America, Roanoke Valley Greenvale(Nursery)School 3,000.00 8,000.00 -0- 3,050 -0- Blue Ridge Independent 2,000.00 2,000.00 -0- 1,755.00 -0- Living Center Planned Parenthood of -0- 4,000.00 -0- -0- -0- the Blue Ridge, Inc. The YWCA of. Roanoke 2,000.00 2,800.00 -0- -0- -0- Valley -0- Boys & Girls Club of -0- 3,000.00 -0- -0- Roanoke, Inc. Good Samaritan Hospice 1,000.00 7,500.00 5,000.00 National Conference for 2,000.00 2,000.00 800.00 500.00 500.00 Community & Justice AGENCY ROANOKE CITY ROANOKE COUNTY SALEM CITY ~ '.. ~ 1999-00 2000-01 1999-00 2000-01 1999-00 20~0'01 Allocation Recommended Allocation Allocation Allocation AllQc~tion YMCA 7,616.00 8,500.00 Southwestern Virginia 22,000.00 14,641.00 5,000.00 Second Harvest Food Bank Mental Health Assoc. of 2,000.00 1,800.00 -0- 640.00 -0- _- Roanoke Valley Virginia Skyline Girl -0- 5,000.00 -0- -0- Scout Council, Inc. St. John's Community -0- 5,000.00 -0- Youth Proqram, Inc. Northwest Neighborhood Environmental -0- Organization, Inc. (NNO) TOTAL $449,844.00 $449,941.00 $86,910.00 $87,408.00 $109,480.00 $119,294.00 Total Amount for Roanoke City does not include $9,000 performance audit for 1999-00 or $11,000 for 2000-01. MARY F. PARKER, CMC~- City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l- 1536 Telephone: (540) 853-2541 .Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Mariellen Heron, Executive Director Adult Care Center of Roanoke Valley, Inc. 1970 Roanoke Boulevard, VAMC 76-1 Salem, Virginia 24153 Dear Ms. Heron: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $6,000.00 was approved for the Adult Care Center of Roanoke Valley, Inc. for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Adult Care Center of Roanoke Valley, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. parker, CMC / City Clerk MFP:Io MARY F. PARKER, CM~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 MarYanne Chamberlain, Executive Director Bethany Hall 1109 Franklin Road, S. W. Roanoke, Virginia 24016 Dear Ms. Chamberlain: At the regular meeting of the Council of the City of Roanoke which was held on. Monday, June 19, 2000, City Council approved the recommendations of the Human Servia;es Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $7,500.00 was approved for the Bethany Hall for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Bethany Hall which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io MARY F. PARKER, CMC-~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 June House, Executive Director Big Brothers Big Sisters of Roanoke Valley, Inc. 2728 Colonial Avenue, S. W., Suite 1 Roanoke, Virginia 24015 Dear Ms. House: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $7,000.00 was approved for the Big Brothers Big Sisters of Roanoke Valley, Inc. for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Big Brothers Big Sisters of Roanoke Valley, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, C~C~ City Clerk MFP:Io MARY E PARKER, CMC'- City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Randall R. Rhea, M. D., Chairperson of the Board of Directors Bradley Free Clinic 1240 Third Street, S. W. Roanoke, Virginia 24016 Dear Dr. Rhea: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $22,500.00 was approved for the Bradley Free Clinic for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Bradley Free Clinic which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC Y' City Clerk MFP:Io MARY F. PARKER, CMC-- City Clerk _ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l- 1536 Telephone: (540) 853-2541 .Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Shannon Brablam, Executive Director Child Abuse Prevention Council of Roanoke Valley, Inc. 3201 Brandon Avenue, Suite 1 Roanoke, Virginia 24018 Dear Ms. Brablam: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council' approved the. recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $4,000.00 was approved for the Child Abuse Prevention Council of Roanoke Valley, Inc. for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Child Abuse Prevention Council of Roanoke Valley, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, ary F. Parker, CMC City Clerk MFP:Io MARY F. PARKER, CM@~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Lena Shapiro, Executive Director Conflict Resolution Center, Inc. P.O. Box 1185 Roanoke, Virginia 24006-1185 Dear Ms. Shapiro: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the. recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $6,000.00 was approved for the Conflict Resolution Center, Inc. for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Conflict Resolution Center, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io MARY E PARKER, CMC- City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 ~Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 John Pendarvis, Director Family Service of Roanoke Valley 3208 Hershberger Road, N. W. Roanoke, Virginia 24017 Dear Mr. Pendarvis: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $39,000.00 was approved for the Family Service of Roanoke Valley for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Family Service of Roanoke Valley which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, City Clerk MFP:Io MARY F. PARKER, CMC- City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 ~Fax: (540) 853-1145 SANDRA H. EAKiN Deputy City Clerk June 28, 2000 Susan Williams, Executive Director League of Older Americans 706 Campbell Avenue, S. W. Roanoke, Virginia 24038-4205 Dear Ms. Williams: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $28,000.00 was approved for the League of Older Americans for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the League of Older Americans which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC ~ City Clerk MFP:Io MARY E PARKER, CMC-"' City Clerk . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 .Fax: (540) 853-1145 SANDRA It. EAKIN Deputy City Clerk June 28,2000 Kathy Garvin, Vice-President National Multiple Sclerosis Society #1 Morton Drive, Sutie 106 Chadotteville, Virginia 22903 Dear Ms. Garvin: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $1,000.00 was approved for the National Multiple Sclerosis Society for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the National Multiple Sclerosis Society which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC / City Clerk MFP:Io MARY F. PARKER, CMC-- City Clerk -CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 ~Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Susan Durrer, Executive Director The Northwest Child Development Center 1523 Melrose Avenue, N. W. Roanoke, Virginia 24018 Dear Ms. Durrer: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the, recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $20,000.00 was approved for the The Northwest Child Development Center for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the The Northwest Child Development Center which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC -J City Clerk MFP:Io MARY E PARKER, CMC-'- City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 .Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Carol B. Key, Director Roanoke Valley CASA Foundation P.O. Box 35 Roanoke, Virginia 24002-0035 Dear Ms. Key: At the regular meeting of the Council of the City of Roanoke which was held on Monq~ay, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $6,000.00 was approved for the Roanoke Valley CASA Foundation for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Roanoke Valley CASA Foundation which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC / City Clerk MFP:Io MARY E PARKER, CMC-- City Clerk -CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l- 1536 Telephone: (540) 853-2541 ~Fax: (540) 853-I 145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Debra Denison, Assistant Director Roanoke Area Ministries 824 Campbell Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Denison: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $40,000.00 was approved for Roanoke Area Ministries for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Roanoke Area Ministries which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC / City Clerk MFP:Io MARY E PARKER, CMC- City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 .?ax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Robin Hammerstrom, Executive Director Child Health Investment Partnership, Inc. 402 Luck Avenue, S. W. Roanoke, Virginia 24016-5042 Dear Ms. Hammerstrom: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $45,000.00 was approved for the Child Health Investment Partnership, Inc. for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Child Health Investment Partnership, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F.~arker, CMC~~ City Clerk MFP:Io MARY E PARKER, CMC-- City Clerk -CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 -Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Gregory Adams, Executive Director Roanoke Valley Speech and Hearing Center, Inc. 2030 Colonial Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Adams: At the regular meeting of'the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $3,500.00 was approved for the Roanoke Valley Speech and Headng Center, Inc., for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Roanoke Valley Speech and Hearing Center, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC J City Clerk MFP:Io MARY F. PARKER, CMC-- City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 .~Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Roger D. Matthews, Executive Director Goodwill Industries/Tinker Mountain, Inc. 1489 East Main Street Salem, Virginia 24153 Dear Mr. Matthews: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $38,000.00 was approved for the Goodwill Industries/Tinker Mountain, Inc. for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Goodwill Industries/Tinker Mountain, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, City Clerk MFP:Io MARY E PARKER, CMCz City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 ..Fax: (540) 853-I 145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Curtis Andrews, Executive Director Unified Human Services Transportation System, Inc. P.O. Box 13825 Roanoke, Virginia 24037 Dear Mr. Andrews: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $24,000.00 was approved for the Unified Human Services Transportation System, Inc. for the fiscal year commencing July 1 2000 and ending June 30, 2001. ' The City of Roanoke values the many contributions of the Unified Human Services Transportation System, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io MARY E PARKER, CMC-- City Clerk -CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 -Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Katheryn Hale, Executive Director West End Center, Inc. P. O. Box 4562 Roanoke, Virginia 24015 Dear Ms. Hale: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $35,000.00 was approved for the West End Center, Inc. for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the West End Center, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, City Clerk MFP:Io MARY E PARKER, CMC~- City Clerk . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 o 1536 Telephone: (540) 853-2541 .Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Deanna Harris, Executive Dire~or Smith Mountain Lake 4-H Educational Center 772 Hermitage Road Wirtz, Vi~inia 24184 Dear Ms. Harris: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $2,500.00 was approved for the Smith Mountain Lake 4-H Educational Center for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Smith Mountain Lake 4-H Educational Centerwhich are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC/ City Clerk MFP:Io MARY F. PARKER, CMC-- City Clerk -CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 t;ax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28, 2000 Dr. Cyrus Nasseri, Director Roanoke Adolescent Health Partnership, Inc. P. O. Box 12712 Roanoke, Virginia 24027-2712 Dear Dr. Nasseri: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $8,000.00 was approved for the Roanoke Adolescent Health Partnership, Inc. for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Roanoke Adolescent Health Partnership, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC" City Clerk MFP:Io MARY E PARKER, CMC~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 ~.Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Nancy Chapin, Executive Director Literacy Volunteers of America - Roanoke Valley 1701 Cleveland Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Chapin: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the, recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $1,000.00 was approved for the Literacy Volunteers of America - Roanoke Valley for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Literacy Volunteers of America - Roanoke Valley which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io MARY E PARKER, CMC-- City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 rFax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Peter A. Ostaseski, Chairperson of the Board of Directors Greenvale Nursery School, Inc. 627 Westwood Boulevard, N. W. Roanoke, Virginia 24017 Dear Mr. Ostaseski: At the regular meeting of the Council. of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the. recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $8,000.00 was approved for the Greenvale Nursery School, Inc. for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Greenvale Nursery School, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io MARY E PARKER, CMC"' City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 ~.Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Karen Michalski, Executive Director Blue Ridge Independent Living Center, Inc. 1502D Williamson Road, N. E. Roanoke, Virginia 24012 Dear Ms. Michalski: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $2,000.00 was approved for the Blue Ridge Independent Living Center, Inc. for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Blue Ridge Independent Living Center, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC ' City Clerk MFP:Io MARY E PARKER, CMC - City Clerk -CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 David L. Nova, President/CEO Planned Parenthood of the Blue Ridge, Inc. 2207 Peters Creek Road, N. W. Roanoke, Virginia 24017 Dear Mr. Nova: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $4,000.00 was approved for Planned Parenthood of the Blue Ridge, Inc., for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of Planned Parenthood of the Blue Ridge, Inc., which are rendered on behalf of the citizens of Roanoke. We hoPe that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC' City Clerk MFP:Io MARY F. PARKER, CMC-- City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 ~Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Cai Johnson, Executive Director YMCA of Roanoke Valley 425 Church Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Johnson: At the regular meeting of the Council of the ~ity of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $8,500.00 was approved for the YMCA of Roanoke Valley for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the YMCA of Roanoke Valley which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io MARY E PARKER, CMC-- City Clerk -CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853-2541 -Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Patricia Reynolds, Executive Director YWCA of Roanoke Valley 605 1st Street, S. W. Roanoke, Virginia 24011 Dear Ms. Reynolds: At the regular meeting of the Council of the City of Roanoke which was held on Monday, JUne 19, 2000, City Council approved the' recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $2,800.00 was approved for the YWCA of Roanoke Valley for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the YWCA of Roanoke Valley which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC ~/ City Clerk MFP:Io MARY F. PARKER, CMC City Clerk 'CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Floyd A. Johnson, Executive Director Boys & Girls Club of Roanoke, Inc. 2624 Salem Turnpike Avenue, N. W. Roanoke, Virginia 24017 Dear Mr. Johnson: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Sen/ices Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $3,000.00 was approved for the Boys & Girls Club of Roanoke, Inc., for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Boys & Girls Club of Roanoke, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io MARY F. PARKER, CMC-- City Clerk -CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 -Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Sue Moore, Executive Director Good Samaritan Hospice 3825 Electric Road, S. W. Roanoke, Virginia 24018 Dear Ms. Moore: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the. recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $1,000.00 was approved for the Good Samaritan Hospice for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Good Samaritan Hospice which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io MARY F. PARKER, CMC City Clerk CITY OF ROANOKE ©FFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Pax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Pamela Irving, Executive Director Southwestern Virginia Second Harvest Food Bank P. O. Box 10743 Roanoke, Virginia 24002-0743 Dear Ms. Irving: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $14,641.00 was approved for the Southwestern Virginia Second Harvest Food Bank for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Southwestern Virginia Second Harvest Food Bank which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC/ City Clerk MFP:Io MARY E PARKER, CMC-~ City Clerk _ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 ~Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Diane Kelly, Executive Director Mental Health Association of Roanoke Valley 411 Jefferson Street, S. W. Roanoke, Virginia 24011 Dear Ms. Kelly: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $1,800.00 was approved for the Mental Health Association of Roanoke Valley for the fiscal year commencing July 1,2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Mental Health Association of RoanokeValley which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC' City Clerk MFP:Io MARY F. PARKER, CMC-" City Clerk . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 .]~ax: (540) 853-1145 June 28,2000 SANDRA H. EAKIN Deputy City Clerk Wendy Mellenthin, Executive Director Girl Scout Council 413 Apperson Drive Roanoke, Virginia 24153 Dear Ms. Mellenthin: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $5,000.00 was approved for the Virginia Skyline Girl Scout Council, Inc., for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the Virginia Skyline Cid Scout Council, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMC -~ City Clerk MFP:Io MARY E PARKER, CMC-'- City Clerk . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 .Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 28,2000 Lisa C. Fernald, Executive Director St. John's Community Youth Program P. O. Box 257 Roanoke, Virginia 24002 Dear Ms. Fernald: At the regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 2000-01. Funding in the amount of $5,000.00 was approved for the St. John's Community Youth Program for the fiscal year commencing July 1, 2000 and ending June 30, 2001. The City of Roanoke values the many contributions of the St. John's Community Youth Program which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing progress and development. Sincerely, Mary F. Parker, CMO City Clerk MFP:Io Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File #293 Sandra H. Eakin Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 34899-061900 authorizing an agreement with the Roanoke Valley Convention and Visitors Bureau for a contract amount not to exceed $541,440.00 without further authorization by Council, for the purpose of increasing tourism in the Roanoke Valley. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 19, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: Peter Lampman, President, Roanoke Valley Convention and Visitors Bureau, 114 Market Street, S. E., Roanoke, Virginia 24011 David J. Kjoihede, Executive Director, Roanoke Valley Convention and Visitors Bureau, c/o Heidi Mowry, 114 Market Street, S. E., Roanoke, Virginia 24011 James D. Grisso, Director of Finance Diane S. Akers, Acting Director, Department of Economic Development C: M~4yFil~kj tree 19. wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, .T_h.e 19th day of June, 2000. No. 34899-061900. A RESOLUTION authorizing an agreement with the Roanoke Valley Convention and Visitors Bureau for the purpose of increasing tourism in the Roanoke Valley. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, an agreement with the Roanoke Valley Convention and Visitors Bureau, for a term of one year, unless sooner terminated in accordance with the provisions of the agreement, for the purpose of increasing tourism and marketing the Roanoke Valley as a regional destination for convention, conference, leisure and business travel, all as more fully set forth in the City Manager's report to this Council dated June 5, 2000. 2. The contract amount authorized by this resolution shall not exceed $541,440 without further Council authorization. 3. Said agreement shall be in such form as is approved by the City Attorney. ATTEST: City Clerk. Roanoke City Council Regular Agenda Report June 5, 2000 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Subject: FY2000-01 Agreement Between the City of Roanoke and the Roanoke Valley Convention and Visitor's Bureau Background: City Council adopted an annual operating budget which included $541,440 to the Roanoke Valley Convention and Visitor's Bureau (RVCVB) for FY 00/01. City Council requests the assistance of the RVCVB in marketing and selling Roanoke and desires assurances that these funds will be used for these purposes. Considerations: The City has negotiated a one year agreement commencing July 1, 2000 ( Attachment A) with the RVCVB detailing the use of these funds. The RVCVB will submit a detailed budget and work plan to the City Manager no later than July 30, 2000 for review and approval. Funding should be made available in a timely manner to assure consistent delivery of services by the RVCVB. Funding is available for this purpose. The agreement contains a provision requiring both partners to indemnify and hold harmless each other. Recommended Action(s): City Council authorize four payments of $135,360 each for a total of $541,440 and authorize the City Manager to execute an agreement ( Attachment A) for the express purpose of marketing the Roanoke Valley as a regional destination for convention, conference, leisure and business travel. City Manager Report #00-31 Attachments: Attachment A CC: Peter Lampman, President, Roanoke Valley Convention and Visitor's Bureau William M. Hackworth, City Attorney James D. Grisso, Director of Finance Mary F. Parker, City Clerk Diane Akers, Acting Director of Economic Development AGREEMENT THIS AGREEMENT, dated July 1, 2000, is by and between the ROANOKE VALLEY CONVENTION AND VISITORS BUREAU, a corporation organized under the laws of the Commonwealth of Virginia (hereinafter "RVCVB") and the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia (hereinafter "City"). WHEREAS, the RVCVB is a "REGIONAL DESTINATION MARKETING ORGANIZATION" whose mission is to market the entire Roanoke Valley as an exciting destination for Convention and Leisure travel; WHEREAS, the City is the largest contributor and with its concentration of hotels, conference center, convention facilities, shopping, dining and attractions, realizes enhancement of its tax revenues as a result of the RVCVB marketing efforts; WHEREAS, the City desires to render aid and provide support to the RVCVB to assist in the promotion of the Roanoke Valley as a destination or meeting site for Visitors, including tourists, conventions and meeting groups, special event visitors and commercial travelers; WHEREAS, the City desires to appropriate $541,440 to the RVCVB for the express purpose of increasing tourism activities; WHEREAS, the City desires to formalize its relationship with RVCVB in an effort to increase the revenue enhancement derived from tourism activity; and WHEREAS, the City desires to assure that its appropriation of funds be used for these purposes. THEREFORE, in consideration of the mutual promises hereinafter set forth, the parties do hereby agree as follows: 1. Term. The term of this Agreement shall be for a one year period, from July 1, 2000, through June 30, 2001. · 2. Services. Funds made available to RVCVB by the City will be applied to provide additional services resulting directly or indirectly in income producing activities, including but not limited to: (a) (b) (c) (d) (e) (0 (g) (h) Direct sales programs. Sales promotions. Servicing conventions. Marketing/communications. Identify product need (new and improved facility and attractions). Coordination with other City and Civic agencies and businesses involved in the growth of the Roanoke Valley. Staff and run a Visitors' Center. Promote and sell the Roanoke Valley as a convention and tourist destination. 3. Work Program/Budget. No later than July 30, 2000, the RVCVB shall submit to the City Manager for approval a work program, marketing plan and budget setting forth in reasonable detail the activities planned for the year and the anticipated expenditures of City funds involved. The marketing plan shall be in sufficient detail as to determine the strategy RVCVB will be pursuing in promoting and selling the Roanoke Valley as a destination for group meetings, i.e. conferences and conventions as well as tourists. The City Manager shall approve or otherwise respond to the proposed work program, marketing plan and budget no later than August 24, 2000 in order that any necessary modifications be settled upon on or before August 31, 2000. Monthly reports outlining progress on convention sales, tourism activities and groups booked, bus tour activity, bookings and other information as deemed to be necessary shall be submitted by the RVCVB to the City's Director of Economic Development. The lack of any written response by the City's Director of Economic Development requesting redirection of efforts within ten (10) days of receipt of each monthly report, will denote satisfaction with RVCVB efforts. , 4. Funding. The City agrees to provide funding to RVCVB in the amount of Five Hundred Forty-One Thousand Four Hundred and Forty Dollars ($541,440). The total amount shall be paid quarterly in equal payments of $135,360.00 on or before the last day of July 2000, September 2000, December, 2000 and March 2001. 5. Subcontracting. It is understood that RVCVB may from time to time contract with firms and individuals for the acquisition of goods or services in the furtherance of the activities contemplated by this Agreement. RVCVB shall not enter into any contract relating to activities contemplated by this Agreement or involving the expenditure of funds provided to RVCVB by the City under this Agreement, where the amount of such contract is $5,000 or more, without written authorization of the City Manager unless the nature of the goods or services to be acquired were disclosed in the work program or annual plan and budget submitted for the year. 6. Books and Records, Audits. RVCVB shall keep accurate books and records. Both monthly P&L and Income Statements as well as an audited financial statement shall be made available to the City upon request. Additionally, RVCVB shall make such books and records available to the Municipal Auditor of the City or other independent auditor selected by the City during its regular office hours. 7. Contacts with Prospective Clients. As specified in paragraph 3, the RVCVB shall inform the City's Director of Economic Development on a regular basis of work in progress at the RVCVB. A representative from the City shall have the right to be present at any formal bid presentations made to any potential group meeting or business meeting. 8. Board of Directors. City Council shall appoint one of its members and one other person as members of the Board of Directors of the RVCVB. Such appointees shall have full voting rights and privileges during the term of this Agreement and shall serve on the Board at the pleasure of City Council. In addition, the City Manager, the City's Director of Economic Development, the Chairman of the Hotel Roanoke Conference Center Commission or his designee, and the Chairman of the Roanoke Civic Center C~ommission or his designee, shall be members of the Board, with full voting rights and privileges during the term of this Agreement. 9. Indemnification. To the extent permitted by law, each party shall indemnify and hold harmless the other party, its officers, agents and employees, from any and all claims, legal actions and judgements advanced against it or its officers, agents or employees, and for expenses it may incur in this regard, arising out of the other's negligent acts or omissions, with respect to carrying out this Agreement. 10. Insurance. RVCVB shall obtain and maintain during the life of this Agreement a policy or policies of commercial general liability insurance with an insurance company or companies licensed to do business in Virginia, which policy or policies shall provide coverage with respect to claims arising out of the subject matter of this Agreement. The amount of such insurance shall not be less than $1,000,000. RVCVB shall also obtain and maintain during the life of this Agreement Directors and Officers Liability insurance in the amount of $1,000,000 per occurrence providing coverage, including defense costs, with respect to claims arising out of the subject matter of this Agreement. All such policies shall be occurrence policies and shall name the City of Roanoke, its officers, agents, employees and representatives as additional insureds under the commercial general liability policy and, if possible, under the Directors and Officers Liability policy. RVCVB shall provide the City with certificates of insurance for each of the above policies and each certificate shall contain substantially the following statement: "The insurance coverage provided by this certificate shall not be canceled or materially altered except at~er thirty (30) days written notice has been provided to the City of Roanoke." 11. Assignment. Neither the City nor RVCVB may assign its rights or obligations hereunder without the prior written consent of the other. 12. Notices. Any notices required by the terms of this Agreement shall be deemed to have been given when delivered in person to or deposited in the U.S. mail, postage prepaid, addressed: (a) If to the City: 4 (b) City Manager City of Roanoke Municipal Building, Room 364 215 Church Avenue, S.W. Roanoke, Virginia 24011 If to the RVCVB: Executive Director Roanoke Valley Convention and Visitors Bureau Marketplace Center 114 Market Street Roanoke, Virginia 24011 or at such other address as each party may designate for itself by giving at least five (5) days prior written notice to the other party. 13. Nondiscrimination. A. During the performance of this Agreement, the RVCVB agrees as follows: 1. RVCVB will not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. RVCVB agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 2. RVCVB, in all solicitations or advertisements for employees placed by or on behalf of RVCVB will state that RVCVB is an equal employment opportunity employer. 3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. , B. RVCVB will include the provisions of the foregoing subparagraph (A)(1), (2) and (3), in every subcontract or purchase order of over ten thousand dollars ($10,000.00), so that the provisions will be binding upon each subcontractor or vendor. 14. Termination. The City may terminate this Agreement at any time ifRVCVB applies funds paid to RVCVB by the City for any purpose other than the purposes contemplated by this Agreement, provided that reasonable notice and opportunity to cure shall first be afforded. Upon termination of this Agreement, the number of City representatives on the Board of Directors of RVCVB shall be reduced to two (2). In such event, the City Manager shall designate the City's representatives to remain on the Board or in the event the City Manager does not so designate within 14 days of termination of the contract, the President of RVCVB shall make the designation. 15. Duplicate Originals. This Agreement may be executed in duplicate, each of which shall be deemed to be an original and all of which will be deemed to represent one and the same Agreement. 16. Nonwaiver. RVCVB agrees that the City's waiver or failure to enforce or require performance of any term or condition of this Agreement or the City's waiver of any particular breach of this Agreement by RVCVB extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the terms or conditions of this Agreement or a waiver of any other breaches of the Agreement by RVCVB and does not bar the City from requiting RVCVB to comply with all the terms and conditions of the Agreement and does not bar the City from asserting any and all fights and/or remedies it has or might have against RVCVB under this Agreement or by law. 17. Cooperation. Each party agrees to cooperate with the other in executing any documents necessary to carry out the intent and purpose of this Agreement. 18. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements between the parties. No amendment to this Agreement will be valid unless made in writing and signed by the appropriate parties. 6 ~ IN WITNESS WHEREOF, the City and the RVCVB have caused this Agreement to be executed and sealed by their respective authorized representatives. ATTEST: CITY OF ROANOKE Mary F. Parker, City Clerk ATTEST: Darlene L. Burcham, City Manager ROANOKE VALLEY CONVENTION AND VISITORS BUREAU By: Printed Name and Title Printed Name and Title Approved as to form: Appropriation & Funds required for this Contract certified: City Attorney Director of Finance Approved as to execution Account No. City Attorney Date: 7 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 9, 2000 File #293 Sandra H. Eakin Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: Your report recommending execution of an agreement with the Roanoke Valley Convention and Visitors Bureau (RVCVB) for the purpose of increasing tourism in the Roanoke Valley, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, June 5, 2000. On motion, duly seconded and adopted, it was the consensus of Council to table the report pending response to the following issues by the City Manager: 1. What percentage of the total RVCVB budget is funded by the City of Roanoke; Previous questions raised by Members of Council in regard to personnel practices of the RVCVB; A previous request by a Member of Council that the City Manager recommend the most efficient and effective way to deliver services through the RVCVB; and A non-discrimination clause in those cases where subcontracts do not exceed $10,000.00. (The City Attorney advised that the AttOrney General Of the Commonwealth of Virginia has rendered an opinion that localities may not vary the language which is based on State Statute.) Council requested that a representative of the RVCVB be in attendance when you re-submit your report to Council. C:~4y Files~'UNrES. WPD Darlene L. Burcham June 9, 2000 Page 2 Sincerely, Mary F. Parker, CMC City Clerk MFP:Io pc: Peter Lampman, President, Roanoke Valley Convention and Visitors Bureau, 114 Market Street, S. E., Roanoke, Virginia 24011 David J. Kjolhede, Executive Director, Roanoke Valley Convention and Visitors Bureau, c/o Keidi Mowry, 114 Market Street, S. E., Roanoke, Virgi.nia 24011 James D. Grisso, Director of Finance Diane S. Akers, Acting Director, Department of Economic Development C :'dVlyFil~'dUI~S' WI) D t' Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File ¢f.442 Sandra H. Eakin Deputy City Clerk Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 34851-061900 amending the Code of the City of Roanoke (1979), as amended, by adding new §21-47, Bicycle helmets, to Article I, In General, of Chapter 21, Offenses - Miscellaneous, Code of the City of Roanoke (1979), as amended, such new section prohibiting persons fourteen years of age or younger from riding or being carried on a bicycle on any highway, sidewalk, or public bicycle path without wearing a protective helmet, effective October 1,2000. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading on Monday, June 5, 2000, also adopted by Council on second reading on Monday, June 19, 2000, and will be in full force and effect on and after October 1, 2000. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io Attachment pc: The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Roy B. Willett, Judge, Twenty~Third Judicial Circuit of Virginia The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Virginia C:XMyFilm~june 19.wpd Darlene L. Burcham~ June 22,2000 ~Page 2 pc: The Honorable Virginia The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia Julian H. Raney, Jr., Chief Judge, General District Court George W. Harris, Jr., Judge, General District Court Vincent A. Lilley, Judge, General District Court William D. Broadhurst, Judge, General District Court Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic RelatiOns District Court Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Community Development ^. L. Gaskins, Chief, Department of Police E. Wayne Harris, Superintendent of Roanoke City Public Schools C:X, MyFiles\j une 19.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of June, 2000. No. 34851-061900. AN ORDINANCE amending the Code of the City of Roanoke (1979), as amended, by adding new §21-47, Bicycle helmets, to Article I, In General, of Chapter 2 l, Offenses - Miscellaneous, Code of the City of Roanoke (1979), as amended, such new section prohibiting persons fourteen years of age or younger from riding or being carried on a bicycle on any highway, sidewalk, or public bicycle path without wearing a protective helmet; and providing for an effective date. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by the addition of the following new section, §21-47, entitled, Bicycle helmets, to Article I, In General, of Chapter 21, Offenses - Miscellaneous: §21-47. Bicycle helmets. (a) Every person fourteen (14) years of age or younger shall wear a protective helmet that meets the standards promulgated by the American National Standards Institute or the Snell Memorial Foundation whenever riding or being carded on a bicycle on any highway as defined in §46.2-100, Code of Virginia (1950), as amended, sidewalk, or public bicycle path. (b) 'Violation of this section shall be punishable by a fine of twenty- five dollars ($25.00). However, such fine shall be suspended (i) for first-time violators and (ii) for violators who, subsequent to the violation but prior to imposition of the fine, purchase helmets of the type required by this section. }1: \MEASURES\o - amhe lmeg. 1 This ordinance shall be in full force and effect on and after October 1, 2000. ATTEST: City Clerk. H: \MF, ASURE~\O - amhelmet:. 1 Roanoke City Council Regular Agenda Report June 5,2000 Honorable David A. Bowers, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Proposed Bicycle Helmet Ordinance Background: In October, 1999, a student from Patrick Henry High School wrote to Mayor Bowers requesting that Roanoke follow the lead of other Virginia localities, including Virginia Beach, Blacksburg, York County, Alexandria and Manassas, and protect its children under the age of 14 with a mandatory bicycle helmet law. A committee consisting of a representative appointed by the Superintendent of City Schools, representatives from the Roanoke Redevelopment and Housing Authority, the Blue Ridge Bicycle club, Safe Kid's Coalition, local bicycle shops and city staff met to consider the proposed ordinance and explore ways to promote safety for children riding bicycles. Considerations: The major thrust of this law would be to promote the use of bicycle helmets and educate all riders and their parents. The working group has identified sources of Iow- cost and free helmets and is identifying ways to distribute them to those in need. ^ minimal fine would be applied toward helmet purchase, but enforcement would consist of a police officer talking to parents and children as ordinance violations occur and providing children with a helmet if one is needed. Honorable David A. Bowers, Mayor, and Members of City Council Proposed Bicycle Helmet Ordinance June 5, 2000 Page 2 Recommended Action: Approve the attached ordinance with an effective date of October 1, 2000 which will allow ample time for education through community and school efforts in the promotion of safe bike riding and the provision of helmets for children in the City of Roanoke. Respectfully submitted, Darlene L. Burcham City Manager Attachments: 2 C: City Clerk City Attorney Director of Finance Assistant City Manager for Community Development Superintendent of Schools #00-420 Attachment 1: List of Proposed Promotional Activities July 3 Bike Virginia: The Blue Ridge Bicycle Club will be hosting a booth with an abbreviated bike rodeo course for local children from Washington Park and Lincoln Terrace. There will be helmets to give away to children who need them. Summer Adventures in the Park: Coordinate bicycle safety with Parks and Recreation's summer program. July 29 Citizen Appreciation Day: Committee members will host a booth providing literature and helmets at Valley View Mall. Fall Middle and Elementary School Campaign: Flyers with information about the ordinance and how to obtain a Iow cost helmet will go out to all middle and elementary school students. Fall Bike Rodeos: Police Department will coordinate efforts with schools to host a series of neighborhood bike rodeos. Attachment 2: List of Bicycle Helmet Statistics (from Police ChiefA. L. Gaskins) · More than 350,000 children aged 14 and under were treated in hospital emergency reoms for bicycle-related injuries in 1997. · 97% of bicyclists killed in 1997 were reportedly not wearing helmets. · It is estimated that 75% of bicycle-related fatalities among children could be prevented with a helmet. · Universal use of bicycle helmets by children ages 4 to 15 could prevent between 135 and 155 deaths, between 39,000 and 45,000 head injuries and between 18,000 and 55,000 scalp and face injuries annually. · Bicycle helmets have been shown to reduce the risk of head injury by as much as 85% and the risk of brain injury as much as 88%. Bicycle helmets have also been shown to offer substantial protection to the forehead and mid face. Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File #66 Sandra H. Eakin Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, Mr. William Brown, 445 Elm Avenue, S. W., appeared before Council with regard to certain undesirable conditions in his neighborhood resulting from activities of a business establishment. The remarks of Mr. Brown were referred to the City Manager for appropriate response. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io pc: Mr. William Brown, 445 Elm Avenue, S. W., Roanoke, Virginia 24016 George C. Snead, Jr., Assistant City Manager for Community Development C:kMyFiles\j une 19. ~x:l CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk September 8, 2000 File #51 Michael K. Smeltzer, Attorney Woods, Rogers and Hazlegrove, PLC P. O. Box 14125 Roanoke, Virginia 24038-4125 Dear Mr. Smeltzer: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, a public hearing was held on the request of Jeffrey R. Martin to rezone a certain tract of land lying on the west side of Grandview Avenue, N. W., between Empress Drive and Marr Street, identified as Official Tax No. 2270223, from C-1, Office District, to RS-3, Residential Single Family District, subject to certain conditions proffered by the petitioner; and to repeal the proffered conditions contained in Ordinance No. 32701-102395 adopted on October 23, 1995. Following the' public hearing, the request for rezoning was denied. It was recently brought to my attention that I, inadvertently, did not forward the appropriate letter to you following the public hearing on June 19. Please accept my apology. Sincerely, Mary F. Parker, CMC City Clerk MFP:sm C ;'d'dyFil~\j tree 19.w~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of the City of Roanoke (1979), as amended, and Sheet No. 227, Sectional 1976 Zone Map, City of Roanoke, in order to repeal certain conditions presently binding upon certain property previously conditionally rezoned from RS-3, Residential Single Family District, to C- 1, Office District; and to rezone certain property within the City, from C-l, Office District, to RS-3, Residential Single Family District, subject to certain conditions proffered by the applicant. WHEREAS, Jeffrey R. Martin filed an application to the Council of the City of Roanoke to repeal certain conditions presently binding upon a tract of land described as Official Tax No. 2270223, which property was previously conditionally rezoned by the adoption of Ordinance No. 32701-102395, adopted October 23, 1995, and to rezone that tract of land designated on Sheet No. 227 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax No. 2270223, from C-l, Office District, to RS-3, Residential Single Family District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §§36.1-693 and 36.1-698, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public heating was held by City Council on said application at its meeting on June 19, 2000, after due and timely notice thereof as required by §§36.1-693 and 36.1-698, Code of the City of Roanoke (1979), as amended, at which heating all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed amendment; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the conditions now binding upon the above- described property should be repealed as requested, and that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that Sheet No. 227 of the Sectional 1976 Zone Map, City of Roanoke, be amended, with respect to Official Tax No. 2270223, by repealing the proffered conditions contained in Ordinance No. 32701-102395, adopted October 23, 1995. BE IT FURTHER ORDAINED that Sheet No. 227 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: That tract of land designated on Sheet No. 227 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax No. 2270223, be, and is hereby rezoned from C-l, Office District, to RS-3, Residential Single Family District, subject to the proffered conditions, as more fully set forth in the First Amended Petition, filed in the Office of the City Clerk on May 23, 2000, and that Sheet No. 227 of the 1976 Sectional Zone Map be changed in this respect. ATTEST: City Clerk. H:\ORD-REZ\O-Je ffMartin-Grandview-6-19-00 Roanoke City Department of Planning and Community Development Room 166, Municipal Building 215 Church Avenue, S.W, Roanoke, Virginia 24011 (540) 853-2344 (Fax) 853-1230 Roanoke City Council Regular Agenda Report June 19,2000 Honorable David A. Bowers, Mayor and City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Request from Jeffrey R. Martin to rezone property located on the west side of Grandview Avenue, N.W., designated as Official Tax No. 2270223, from C-1, Office District, to RS-3, Residential Single- Family District, as that conditions approved by Ordinance No. 32701-102395 on said property be repealed. Background: In 1995, this property was rezoned from RS-3, Residential Single-Family, to C-1, Office District, subject to the following proffered conditions: 1) submittal of a site development plan, which called for the construction of a child day care facility; and 2) inclusion of a reversion clause, stating that the property would revert to RS-3 zoning if the development did not commence within three years. (Ordinance No. 32701-102395, adopted October 23, 1995.) The petitioner at the time, Sonshine Christian Education Ministries, failed to develop the property within the allotted three years. In 1996, the Virginia Attorney General issued an opinion invalidating the use of reversion clauses that result in the downzoning of property. Based on this opinion, the subject property has remained zoned C-1 even though Sonshine Ministries never built its facility. Mr. Jeff Martin, a local manufactured housing developer, is under contract to purchase the property with plans to develop a 10-lot residential subdivision. Mr. Martin requests that the property be rezoned from C-1, Office District, to RS-3, Residential Single- Family, subject to certain conditions proffered by the petitioner. The petitioner met with members of the Williamson Road Action Forum on May 9, 2000, to discuss the rezoning request. Neighborhood leaders expressed concern about the Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals quality of construction, density, compatibility with existing residential construction, and traffic impact of the proposed residential development. Planning Commission public hearing was held on May 17, 2000. Mr. Rick Williams, Chairman of the Neighborhood Development Committee of the VVilliamson Road Action Forum, appeared before the Commission and stated there were a number of concerns. Mr. Williams voiced his concern about the infill development and the lack of available tools to control development in established neighborhoods. He said that WRAF was not opposed to the proposed rezoning, however, they would like to know (1) the styles of homes and the percentage that would be a certain style; (2) a schedule for project completion; and (3) the orientation of the buildings on the lots. There was considerable discussion of issues among Commission members, including the layout of the development, driveways, the need for sidewalk, and the architectural details of the houses to be constructed. In response, the petitioner subsequently filed, on May 22, 2000, an amended petition proffering the following: The property will be subdivided and developed in accordance with the subdivision plat of the Cottages at Grandview, said plat made by Clark Surveying dated March 20, 2000, a copy of which is attached hereto as Exhibit "C", subject only to such revisions as may be made in the site plan review process. The property will be developed using the following building materials: (^) The house foundation will be brick to grade; (B) Siding for the homes will be vinyl; and (C) All roofs will have architectural grade shingles. Considerations: The subject property is located in a transitional area between residential and commercial uses. The property is bounded by RS-3, RM-1, RM-2, and C-2 zoning districts. A large multi-family apartment complex is located immediately west of the subject property and a bank is located immediately to the north. The area south and east of the property consists primarily of single-family housing. The Comprehensive Plan states: Neighborhood character and environmental quality should be protected. Possible changes in land use or new development in or near residential areas should be carefully evaluated and designed to conserve and enhance neighborhood quality. 2 o New housing and housing types should be encouraged to respond to current needs and trends including changing family structures, household composition and economic conditions. Quality new construction and attractively designed housing should be encouraged. Insensitive new construction should be discouraged. In developing new residential areas, the building setbacks, materials and other design characteristics should relate to the existing neighborhood context. Recommendation: The Planning Commission, by a vote of 5-1 (Mrs. Duerk voting against, and Mr. Rife absent), recommends approval of the rezoning request from C-1 to RS-3, subject to the conditions proffered by the petitioner at the meeting. Respectfully submitted, Melvin L. Hill, Chairman Roanoke City Planning Commission Attachments cc: Dadene Burcham, City Manager James D. Ritchie, Deputy City Manager George C. Snead, Jr., Assistant City Manager for Community Development William M. Hackworth, City Attorney Steve Talevi, Assistant City Attorney Petitioner Rick Williams, WRAF 3 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 May 25,2000 File #51 SANDRA H. EAKIN Deputy City Clerk Melvin L. Hill, Chair City Planning Commission 2545 Marr Street, N. W., #15F Roanoke, Virginia 24012 Dear Mr. Hill: Pursuant to Section 36.1-690(e) of the Code of the'City of Roanoke (1979), as amended, I am enclosing copy of a First Amended Petition received in the City Clerk's Office on May 23, 2000, from Michael K. Smeltzer, Attorney, representing Jeffrey R. Martin, requesting. that a tract of land located on the west side of Grandview Avenue, between Empress Drive and Marr Street, N. W., identified as Official Tax No. 2270223, be rezoned from C-1, Office District, to RS-3, Residential Single Family District, subject to certain conditions proffered by the petitioner. Mary F. Parker, CMC City Clerk MFP:Io Enclosure pc: The Honorable Mayor and Members of the Roanoke City Council Michael K. Smeltzer, Attorney, Woods, Rogers & Hazlegrove, P. L. C., P. O. Box 14125, RoanOke, Virginia 240384125 Willard N. Claytor, Director, Real Estate Valuation Evelyn S. Lander, Director, Department of Planning and Code Enforcement Evelyn D. Dorsey, Zoning Administrator, Department of Planning and Code Maforcement rtha P. Franklin, Secretary, City Planning Commission Ronald L. Smith, Acting Building Commissioner, Department of Building Inspections Philip C. Schirmer, Acting City Engineer Steven J. Talevi, Assistant City Attorney Edward R. Tucker, City Planner, Department of Planning and Code Enforcement H:\REZONING.98~Marr street.wl~ VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE In re: Rezoning of a Tract of Land ) Located on the West Side of ) Grandview Avenue, N.W. between ) Empress Drive and Mart Street ) from C-1, Office District, to ) RS-3, Single Family Residential ) District. ) FIRST AMENDED PETITION TO REZONE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: (1) The Petitioner, Jeffrey R. Martin, has under contract land in the City of Roanoke containing 1.488 acres, more or less, located on Grandview Avenue, Tax Number 2270223 (the "Property"). The Property is currently zoned C-I, Office District. A map of the property to be rezoned is attached as Exhibit "A". (2) Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that the Property be rezoned from C-1, Office District, to RS-3, Residential Single Family District, and that all conditions approved by Ordinance No. 32701- 102395 be repealed. (3) The purpose of the rezoning is construction of a single family residential development. The Petitioner believes the rezoning of the Property will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will return the Property to its prior zoning district, in keeping with the surrounding neighborhood. (4) Attached as Exhibit B are the names, addresses, and tax number of the owners of all lots or property immediately adjacent to or across the street from the Property to be rezoned. (5) The Petitioner hereby makes the following proffers with regard to the Property: (a) The Property will be subdivided and developed in accordance with the SubdiviSion Plat of the Cottages at Grandview, said plat made by Clark Surveying dated March 20, 2000, a copy of which is attached hereto as Exhibit "C", subject only to such revisions as may be made in the site plan review process. (b) The Property will be developed using the following building materials: RKE# 0644574.WPD C/M: 102940-00001-01 il) (2) (3) The house foundation will be brick to grade; Siding for the homes will be vinyl; and All roofs will have architectural grade shingles. (6) This First Amended Petition is filed to make the above proffers. Wherefore, the Petitioner requests that the Property be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this 22"d day of May, 2000. ~/X~. l~ t~. Martin~"~ontract Purchaser) ox 804 Daleville, VA 24083 (540) 992-5980 Double T Associates By: T.D. Steele, Partner (Owner) P.O. Box 804 Daleville, VA 24083 (540) 982-8042 Michael K. Smeltzer VSB # 03504 Woods, Rogers & Hazlegrove, P.L.C. P.O. Box 14125 Roanoke, VA 24038-4125 (540) 983-7652 Of counsel for Petitioner RKE# 0644574.WPD C/M: 102940-00001-01 2 ~¥-22-00 1~:2~ F~O~:~OODS ~OGE~S & HA~LEG~0U~ ID:540 9~3 7711 ~E 3/3 (3) Thc house fou~on will be l~ick ~o ~de; S~2 for t~ home~ will bc vinyl; and All roofs will have architectural grade shingle~ (6) This First Amended Petition is filed to make the above proffea~. Wtm~or~, thc P~tilioncr reque~ that the P~.rry be rezoned as requested acco~ with the provisions of the Zo~{-~ O~d~ of the City of Roanoke. Respectfi~y submilted ~hi.~ 22~ day of May, 2000. $effrey R. ~ (Conmmt Pumhaser) P.O. Box 804 D~eville, VA 24093 ( 40) 992-s so Double T A.s.socia~s 'T[D. ~3tee'l~, Partner (Owner) P.O. Box 804 Daleville, VA Michael K. Smcl~r~r VSB # 0350~ Woods, Rogers & Hazlegrovc, P.L.C. P.O. Box 14125 Roanoke, VA 2403g-412~ (540) 9~3-7652 OfcotmseI for Petitioner RKE~ OM: 2 ~0'8 ~'0:60 00-~'~-cJ0 ~918~t~86I~ : 'ON X~.q 3 :WOOl4 AREA TO BE REZONED T~# 2270233 2211014 2271019 2271O24 2271029 2271113 2270230 2270234 2270235 2270208 PROPERTY OWNER & ADDRESS FIRST NATIONAL BANK 722 HERSHBERGER RD., N.W. HERSHBERGER, LLC 1650 HERSHBERGER RD., N.W. BARNEY & MILDRED YOUNCE, JR. 2602 HERBERT ST., NW RUTH E. LEMON 2601 HERBERT ST., NW BINH VAN NGUYEN 2602 MARR ST., NW BYRON S. WEBB 2601 MARR ST., NW LYNELL FRANKLIN, JR. 2531 MARR ST., NW CANDY ANDREWS 2527 MARR ST., NW LEROY THOMPSON 2523 MARR ST., NW PARK TOWN APARTMENTS, LTD. 1716 EMPRESS DR., NW 17 W. Nelson Street PERKINS & ORRISON · R O. Box 1567 · Lexington, Virginia 24450 540-464-9001 Fax'. 540-464-5009 email:pno@cfw, com :ti SUN- 04:04 PM PARK TOWNE APT$ 540 362 9113 Po01 '00 dUN tg Date: June 19,2000 Reference: C-I, Officc District, Rezon.c,d To RS-3, Residential Single l-"amilyDisl~[~;! located on thc west side of Grandview Avenue, betwcenEn~press DriVe.. and Mart Street, N.W. To Thc Mcmtn.'r$ Of Council arid Jcffrcy R. Martin,. I Tobic Richmond tim ,,Property Mamager for Prime Rcsidcntal ManagmeQt Co .rg~.ratig!l Owners pi' Park-Towm: Apatlments Speared at 1716 Empress Drive, and 2524 Street, N.W, do heathy give approval of the above described n.'qu¢~ Richmond do have some conom~s tluil pertain lo the property, residents communit~ as a whole. The resid,e.~ts haw used..fl~.s ~ract of land to the Valle), Metro bus line locat~:d on thc comer of E_n)press. Drive Avenue. The tract of land is also used by thc communihes c ~lld~ school bus stop kx:ated on thc comer or Or~dview Avenue and r~sidcnts also usc this tract lo get to the near by shopping ccnlcrs and, There are major Concerns of thc exccssibilty that wi-l[ be between the wish to,have eithcr party having excess to either property. I would l~'opose that ~n attractive barrier bc plac~xt between the propertys to hc belwccn cithcr parly. The communily of Park-Townc Apartmenls is 1 feel that this bat~i~ between propcrtys will help maintain thc privacy residents and Ihe furlure homeowners. Sinccrly, Tobie Richmond Property M~mager 17~6 Empress Drive Suite 1 - H Roanoke, Vi~nla 24012 (540) 362-325~ ~ 9~¥. i '; P.O1 Mary F. Parker, CMC City Clerk CITY OF ROANOKE Office of the City Clerk June 22, 2000 File #20-264 Sandra H. Eakin Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, Mr. Chds Croft, 1501 East Gate Avenue, N. E., addressed Council with regard to the need for a traffic signal at the intersection of Hollins Road and Liberty Road, N.E. The remarks of Mr. Croft were referred to the City Manager for appropriate response. Sincerely, MFP:Io pc: Mary F. Parker, CMC City Clerk Mr. Chris Craft, 1501 East Gate Avenue, N. E., Roanoke, Virginia 24012 C:hMyFile~june 19.w~ Mary F. Parker, CMC City Clerk CITY OF R O 4NOKE Office of the City Clerk June 22, 2000 File #20-24 Sandra H. Eakin Deputy City Clerk Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 19, 2000, Mr. George Gunther, P. O. Box 12353, addressed Council in connection with the City's procedure for handling inoperative motor vehicles. The remarks of Mr. Gunther were referred to the City Manager for appropriate response. Sincerely, Mary F. Parker, CMC City Clerk MFP:Io pc: Mr. George Gunther, P. O. Box 12353, Roanoke, Virginia 24024 George C. Snead, Jr., Assistant City Manager for Community Development Evelyn S. Lander, Director, Department of Planning and Code Enforcement C:'~lyFiles\june 19.wixl