HomeMy WebLinkAboutCouncil Actions 05-15-00WHITE
34802
ROANOKE CITY CO UNCIL
REGULAR SESSION
May 15, 2000
12:00p. m.
HO TEL ROANOKE &
CONFERENCE CENTER
BALLROOMS C AND D
AGENDA FOR THE COUNCIL
Call to Order--Roll Call. (Council Member White was absent).
Thc Invocation was delivered by Scott Katz, representing thc Youth
Services Citizen Board.
The Pledge of Allegiance to thc Flag of thc United States of America
was lcd by Mayor Bowers.
The Members of Roanoke City Council are pleased to participate in the year
2000 Student Government Day activities.
The meeting was declared in recess at 1:35 p.m., to be reconvened at 2:00
p.m., in the City Council Chamber, 215 Church Avenue, S. W.
ROANOKE CITY CO UNCIL
REGULAR SESSION
May 15, 2000
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. An Present.
The Invocation was delivered by Father Peter Papanikolaou, Priest, Holy
Trinity Greek Orthodox Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
THE MEMBERS OF ROANOKE CITY COUNCIL WELCOME ALL
STUDENT GOVERNMENT DAY YEAR 2000 PARTICIPANTS.
- NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, May 18, 2000,
at 7:00 p.m., and Saturday, May 20, 2000, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKE.VA.US, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
Adopted Resolution No. 34802-051500 appointing Dr. Wendell H. Butler
to fill the unexpired term of The Honorable James O. Trout, deceased, for
a term ending June 30, 2000. (6-0)
File #132
Marsha W.-Ellison and Sherman P. Lea were re-elected, and Gloria P.
Manns was elected as Trustees of the Roanoke City School Board for
terms commencing July 1, 2000, and ending June 30, 2003.
File #467
PRESENTATIONS/ANNOUNCEMENTS
The Mayor presented a crystal star to Kati Katajisto, representing the
Bator School on Incubation Training, Finland.
File #80-395
A Proclamation declaring Saturday, May 13, 2000, as Letter Carriers' Food
Drive Day in the City of Roanoke.
File #3
A Proclamation declaring the week of May 14 - 20, 2000, as National Historic
Preservation Week/Virginia Heritage Tourism Week in the City of Roanoke.
File #3-216-336
Presentation with regard to National Preservation Week. D. Kent Chrisman,
Roanoke Valley Preservation Foundation, Spokesperson.
Mr. Chrisman presented preservation awards to the following:
Evelyn S. Lander, Director, City of Roanoke Planning and
Code Enforcement
Agnew Seed, 301 Market Street
Property owners at 621 Day Avenue, S. W.
Raleigh Court Civic League
InSystems Technologies, Ltd.
File #216
2. 'CONSENT AGENDA
C-1
C-2
C-3
(Approved 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Mayor David A. Bowers requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File #132 Meeting.
A report of the City Manager requesting a Closed Meeting to consult
with legal counsel on a specific legal matter requiring the provision of legal
advice by such counsel, being the terms and conditions of a contract in
negotiation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File #132 Meeting.
A communication from Gilbert E. Butler, Jr., Secretary, Roanoke City
Electoral Board, transmitting an Abstract of Votes cast in the General Election
held in the City of Roanoke on May 2, 2000.
RECOMMENDED ACTION: Receive and file.
File #40-189
C-4
C-5
C-6
C-7
A corfimunication from Rodney P. Furr, Chair, Blue Ridge Community
Services Board of Directors, recommending ratification of the appointment of
Linda H. Bannister as an at-large member of the Board of Directors, to fill a
vacancy created by expiration of the term of office of Robert E. Lee, Jr.,
ending December 31, 2002.
RECOMMENDED ACTION:
File #335
Concur in the appointment of LindaH.
Bannister as an at-large member of the Blue
Ridge Community Services Board of
Directors.
A communication from Mark A. Hams tendering his resignation as a
member of the Roanoke Neighborhood Parmership Steering Committee.
RECOMMENDED ACTION: Receive and file the communication and accept
File #488 the resignation.
A communication from Kit B. Kiser tendering his resignation as a City
representative to the Roanoke Valley Resource Authority, effective upon
appointment of a new representative.
RECOMMENDED ACTION:
File #253
Receive and file the communication and accept
the resignation upon appointment of a new
representative.
Qualification of the following persons:
Rita D. Bishop as a member of the Roanoke Arts Commission for
a term ending June 30, 2002;
File #15-110-230
Clay Grogan as a member of the Board of Zoning Appeals to fill
the unexpired term of Louise M. Williams, resigned, ending
December 31, 2000;
File #15-51-110
Michael F. Urbanski as a member of the Virginia Western
Community College Board for a term ending June 30, 2003;
James D. Grisso as a Commissioner of the Hotel Roanoke
Conference Center Commission for a term ending April 12, 2004;
File #15-110-467
James-D. Ritchie, Sr., as Deputy City Manager, effective April
17, 2000;
File #104-202
George C. Snead, Jr., as Assistant City Manager for Community
Development, effective April 17, 2000; and
File #104-202
Kit B. Kiser as Assistant City Manager for Operations, effective
April 17, 2000.
File #104-202
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
ao
Presentation with regard to the Mayor's Technology Business Advisory
Council. Elizabeth Doughty, President, Roanoke Regional Chamber of
Commerce. (5 minutes)
The remarks of Ms. Doughty were referred to the City Manager for
study, implementation and report to Council.
File #534
Briefing with regard to proposed renovation plans for Patrick Henry and
William Fleming High Schools. Dr. E. Wayne Hams, Superintendent.
(15 minutes)
Received and filed.
File #467
8
4. PETITIONS AND COMMUNICATIONS:
A communication from the Roanoke City School Board requesting
appropriation of funds to various school accounts; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Ordinance No. 34803-051500. (6-0)
File #60-467
A communication from the Roanoke City School Board requesting the
close out of 44 school grants that have been completed; and a report of
the Director of Finance recommending that Council concur in the
request.
Concurred in the request.
File #467
A communication from the Roanoke City School Board requesting
approval of Literary Fund loan applications for improvements to
Fishbum Park Elementary School and Fairview Elementary School.
Adopted Resolution Nos. 34804-051500,
0'51500 and 34807-051500. (6-0)
File #467
34805-051500, 34806-
Se
REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
1. A report with regard to an overview of the Summer Youth
Program. (15 minutes)
o
Received and filed.
File #304
A report with regard to involvement of citizens in the review of
complaints concerning the Police Department. (15 minutes)
Received and filed.
File #5
ge
.4 report with regard to proposed amendments to the Inoperable
Vehicle Ordinance. (10 minutes)
Received and filed.
File #20
ITEMS RECOMMENDED FOR ACTION:
A report recommending transfer of funds between certain
accounts and the use of excess budgeted personnel lapse funds.
Adopted Ordinance No. 34808-051500. (6-0)
File #60-385
A report recommending appropriation and transfer of funds for
environmental commitments related to clean-up efforts at the
Public Works Service Center.
Adopted Ordinance No. 34809-051500. (6-0)
File #60-183
A report recommending transfer of funds to cover Workers'
Compensation claims in departmental workers' compensation
accounts.
Adopted Ordinance No. 34810-051500. (6-0)
File #60-63
l0
o
o
10.
11.
-A report recommending an amendment to the City Code to
provide for changes in the Police Department's wrecker
services/towing contract.
The report and ordinance were referred back to the City
Manager and the City Attorney for review in regard to
inclusion of a non-discrimination clause in all City contracts.
File #5-24-530
A report with regard to a Cooperation Agreement between the
City of Roanoke and the Roanoke Redevelopment and Housing
Authority for the Greater Gainsboro Redevelopment Area.
Adopted Ordinance No. 34811-051500 and Resolution No.
34812-051500. (6-0)
File #60-178-432-511
A report recommending execution of a contract with ECOFLO,
Inc., for collection, transportation and disposal of household
hazardous wastes which are scheduled to be collected on June 17,
2000.
Adopted Resolution No. 34813-051500. (6-0)
File #144
A report recommending transfer of $50,000.00 in connection with
a contract with Wilbur Smith Associates, Inc., to conduct the
Downtown Parking Study.
Adopted Ordinance No. 34814-051500. (6-0)
File #20-60-405-432
A report recommending execution of a contract with Wiley &
Wilson, A Professional Corporation, for evaluation of the existing
. HVAC systems and a logical replacement and maintenance plan
for the Roanoke Civic Center facilities; and appropriation of
funds in connection therewith.
Adopted Ordinance No. 34815-051500 and Resolution No.
34816-051500. (6-0)
File #60-192-405
12.
-A report recommending execution of Change Order No. 1 to the
City' s contract with Building Specialists, Inc., for construction of
Mill Mountain Park Improvements; and appropriation of funds in
connection therewith.
Adopted Ordinance Nos. 34817-051500 and 34818-051500.
(6-0)
File #60-67
13.
14.
15.
16.
A report recommending adoption of the Carvins Cove Land Use
Plan proposed by Whitesell Orrison, Inc., with certain
modifications; and amendment of the City Code to provide for
permitted activities at Carvins Cove Reservoir.
Adopted Ordinance No. 34819-051500. (6-0)
File #24-468
A report recommending amendment of the City Code with regard
to inoperable motor vehicles to improve enforcement efforts
relating to regulation of inoperable vehicles.
Adopted Ordinance No. 34820-051500. (6-0)
File #20-24
A report recommending authorization to transfer kitchen
equipment fi.om the former Roanoke City Nursing Home to Total
Action Against Poverty's Transitional Living Center and the
West End Center, which are private non-profit organizations.
Adopted Resolution No. 34821-051500. (6-0)
File #44-226-296
A joint report of the City Manager and Director of Finance
recommending revenue and expenditure adjustments to the fiscal
. year 2000 budget, and appropriation of funds in connection
therewith.
Adopted Ordinance No. 34822-051500. (6-0)
File #60
12
17.
A joint report of the City Manager and Director of Finance
recommending approval of portability of retirement benefits for
members of the Employees' Supplemental Retirement System
(ESRS), and execution of portability agreements with other
Virginia public retirement plans; and further recommending that
a window of opportunity be available from July 1 to July 31,
2000, for members of the Employees' Retirement System to
transfer to the ESRS.
Adopted Ordinance No. 34823-051500 (6-0) and Ordinance
No. 34824 on first reading. (6-0)
File #24-429
bo
CITY
e
ATTORNEY:
A report transmitting an Ordinance amending the City Code
which will provide an option to certain beneficiaries of the City's
retirement plan regarding pension benefits and additional
creditable service.
AdOpted Ordinance No. 34825 on first reading. (6-0)
File #24-429
A report transmitting a measure to amend Ordinance No. 34779-
050100, adopted on May 1, 2000, to correct the bid amount for
the award of a contract to replace the undersized street culverts on
Clara Avenue and Knollwood Road, and construction of a storm
drain system along Deyerle Road near Valentine Avenue, S. W.
Adopted Ordinance No. 34826-051500. (6-0)
File #27
13
REPORTS OF COMMITTEES:
ao
A report of the Bid Committee recommending execution of a contract
with J. B. Moore Electrical Contractor, Inc., for signalization of the
Plantation Road/Preston Avenue intersection; and transfer of funds in
connection therewith. Council Member Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34827-051500 and 34828-051500. (6-0)
File #20-60-264-514
be
A report of the Bid Committee recommending execution of a contract
with Adams Construction Company for completion of the year 2000
paving program; and transfer of funds in connection therewith. Council
Member Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34829-051500 and 34830-051500. (6-0)
File #57-60
A report of the Bid Committee recommending execution of a contract
with J. P. Turner and Brothers, Incorporated, for construction of the
Chesterton Street Sanitary Sewer Replacement project; and
appropriation of funds in connection therewith. Council Member
Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34831-051500 and 34832-051500. (6-0)
File #27-60
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: None.
o
MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council. appointed a Passenger Rail Study Committee consisting of
the following:
Senator John S. Edwards,
Mayor David A. Bowers,
Council Member Carroll E. Swain,
Darlene L. Burcham, City Manager, and
R. Matthew Kennell, Executive Director,
Downtown Roanoke, Inc.
The purpose of the Study Committee is to advocate passenger rail
service for the Roanoke area, said Study Committee to be in effect
for a period of three years from the date of appointment. (Council
Member Wyatt voted no).
File #533
®
At the request of Vice-Mayor Harris, the City Manager was
requested to work with the Roanoke Neighborhood Partnership
Steering Committee to schedule late afternoon neighborhood tour(s)
for the Members of Council within the next 30 to 60 days.
File #488
bJ
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
At 5:55 p.m., the Mayor declared the meeting in recess.
10.
OTHER- HEARING
MATTERS:
OF CITIZENS
UPON PUBLIC
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
CERTIFICATION OF CLOSED MEETING. (6-o)
Robert K. Bengtson was appointed as a City Representative to the
Roanoke Valley Resource Authority Board of Directors to fill the
unexpired term of Kit B. Kiser, resigned, ending December 31, 2000.
File #15-110-253
The meeting was declared in recess at 6:53 p.m, to be reconvened at 7:00
p.m., in the City Council Chamber.
ROANOKE CITY CO UNCIL
REGULAR SESSION
May 15, 2000
7:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. All Present. (Dr. Wendell H. Butler
officially took his seat on City Council).
The Invocation was delivered by Vice-Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Cub Scouts, Pack #1, First Presbyterian Church.
Welcome. Mayor Bowers.
Recognition of Local Colors - Parade of Nations. Pearl Fu, Roanoke
Region, National Conference for Community and Justice.
File #431
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, Mayl 8, 2000, at
7:00 p.m., and Saturday, May 20, 2000, at 4'00 p.m.
- A. PUBLIC HEARINGS:
Public hearing on the request of Mr. and Mrs. A. Dean Wilson that a
.034 acre tract of land located at 4301-4305 Appleton Avenue, N. W.,
identified as Official Tax No. 6380108, be rezoned from RS-3,
Residential Single-Family District, to C-2, General Commercial District,
subject to certain proffered conditions. A. Dean Wilson, Spokesperson.
Adopted Ordinance No. 34833 on first reading. (7-0)
File #51
Public hearing on the request of Consultants in Cardiology Services,
Inc., that a tract of land located on the north side of Franklin Road, S.
W., identified as Official Tax No. 1280602, be rezoned from LM, Light
Manufacturing District, to C-2, General Commercial District, subject to
certain proffered conditions. Daniel F. Layman, Jr., Attorney,
Spokesman.
Adopted Ordinance No. 34834 on first reading. (7-0)
File #51
Public hearing on the request of the City of Roanoke that the City's
Comprehensive Development Plan for Roanoke, an element of Roanoke
Vision, be amended to include the Parks Master Plan as an element of
said Plan. Melvin L. Hill, Chairperson, Roanoke City Planning
Commission.
Adopted Resolution No. 34835-051500. (7-0)
File #67-424
Public heating on a proposal of the City of Roanoke to convey, by
quitclaim deed, portions of City owned property located adjacent to the
tracks of Norfolk Southern Railway Company between Second Street
and South Jefferson Street. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 34836 on first reading. (7-0)
File #2-166
o
Public heating on the request of the City of Roanoke that Council
approve a resolution authorizing the City to contract a debt and issue
general obligation public improvement bonds of the City, in the
principal amount of $7,500,000.00, for the purpose of providing funds
to defray the cost of the Roanoke River Flood Reduction Project.
Darlene L. Burcham, City Manager.
Adopted Resolution No. 34837-051500. (7-0)
File #53-237
Public hearing on the request of the City of Roanoke to amend and
revise §36.1-693, Notice of heating, of the Code of the City of Roanoke
(1979), as amended, to provide for certain forms of notification of the
owners of property which is subject to a rezoning. Melvin L. Hill,
Chairperson, Roanoke City Planning Commission.
The matter was referred back to the City Planning Commission and
the City Manager for further review and report to Council with
regard to the two alternatives proposed by the Planning
Commission.
File #24-51
o
Public-hearing on the request of the City of Roanoke to amend and
revise §36.1-590, Generally, §36.1-593, Nonconforming structures, and
§36.1-594, Nonconforming uses of structures, of the Code of the City
of Roanoke (1979), as amended, to permit the reconstruction, but not
enlargement, of a nonconforming structure in the event of any damage
to the structure from fire, flood or other natural disaster, and to permit
the continuation of the residential use of a structure in the event of any
damage to the structure from fire, flood or other natural disaster, under
certain circumstances. Melvin L. Hill, Chairperson, Roanoke City
Planning Commission.
Adopted Ordinance No. 34838 on first reading. (7-0)
File #24-32-51
Public hearing on the request of the City of Roanoke to amend and revise
§ 36.1-25, Definitions, § 36.1-126, Permitted uses, § 36.1-145, Permitted
uses, §36.1-511, General requirements for all day care centers, and
§36.1-512, Day care homes, of the Code of the City of Roanoke (1979),
as amended, to broaden the application of the Zoning Ordinance to
include day care homes in which care is provided for up to and including
six children, to reduce the amount of required outdoor play area for day
care centers in all districts other than residential districts, and to require
that certain day care centers be at least 1,500 feet apart. Melvin L. Hill,
Chairperson, Roanoke City Planning Commission.
Adopted Ordinance No. 34839 on first reading. (7-0)
File #24-51
REPORTS OF COMMITTEES:
A report of the City Planning Commission recommending denial of the
request of V. Wolfe, President, Gainsboro Neighborhood Alliance, to
rename an existing public street known as Cherry Avenue, N. W., to
Gainsboro Hill, N. W. Melvin L. Hill, Chairperson.
A resolution renaming Cherry Hill Avenue, N. W., as Gainsboro Hill,
N. W., was not introduced; therefore, the request was denied.
File #85-514
20
A report of the City Planning Commission recommending approval of
the request of Molly T. Dodson for the City to assign an official name to
a certain public alley as the same extends through Block 60, between 22nd
Street and 23rd Street, S. W. Melvin L. Hill, Chairperson.
Adopted Resolution No. 34840-051500. (7-0)
File #85-514
A report of the City Planning Commission recommending denial of the
request of Evelyn D. Bethel, President, Historic Gainsboro District, Inc.,
to rename a certain portion of 2nd Street, S. W., from its intersection with
Salem Avenue to its intersection with Day Avenue, S. W., to the new
name of Gainsboro Road, S. W.; and further recommending approval of
the request to rename the new bridge spanning the Norfolk Southern
Railway lines, between Salem Avenue and the Gainsboro neighborhood,
as Gainsboro Bridge. Melvin L. Hill, Chairperson.
A resolution renaming that section of 2nd Street, S. W., from its
intersection from Salem Avenue to its intersection with Day Avenue,
S. W., as Gainsboro Road, S. W., was not introduced; therefore, the
request was denied.
A resolution naming the new bridge spanning the Norfolk Southern
Railway lines, between Salem Avenue and the Gainsboro
neighborhood as Gainsboro Bridge was not introduced; therefore,
the request was denied.
File #85-102
C. OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR
CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS
TO SPEAK AND A TIME FOR COUNCIL TO LISTEN.
MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED, WITHOUT
OBJECTION, IMMEDIATELY, FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION
OR REPORT TO COUNCIL.
Daniel Brugh, representing Brugh's Body Shop, located at the corner of
l0th Street and Moorman Road, N. W., read a prepared statement
expressing certain concerns with regard to the widening of 10th Street. The
matter was referred to the City Manager to meet with Mr. Brugh to
address his concerns.
File #20-514
22
IN THE ~ouNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of May, 2000.
No. 34802-051500.
A RESOLUTION appointing Dr. Wendell H. Butler, to fill the unexpired term of
James O. Trout.
WHEREAS, there exists a vacancy on City Council, arising from the death on April
25, 2000, of James O. Trout, Member, Roanoke City Council;
BE IT RESOLVED by the Council of the City of Roanoke that, pursuant to the
provisions of §4, Roanoke City Charter, 1952, this Council hereby appoints Dr. Wendell H.
Butler, to fill the unexpired term of James O. Trout, which term expires on June 30, 2000.
ATTEST:
City Clerk.
H:XMEAS URE Sh'-ncwmcm. 1
MaryF. Parker, CMC
City Clerk
CITy OF ROANOKE
Office of the City Clerk
May 18, 2000
File fl467
Sandra H. Eakin
Deputy City Clerk
Dr. E. Wayne Harris, Superintendent
Roanoke City Public Schools
Roanoke, Virginia
Dear Dr. Harris:
I am attaching Oaths of Office for School Trustees Marsha W. Ellison, Sherman P. Lea and
Gloria P. Manns. Please let me know if the presiding Judge would like to make any
changes prior to the Investiture Ceremony.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc: Cindy H. Lee, Clerk, Roanoke City School Board
C:~MyFil~s~may I 5.wgd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Marsha W. Ellison, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as a Trustee of the Roanoke City School
Board for a term of three years, commencing July 1,2000, and ending June 30, 2003,
according to the best of my ability. (So help me God.)
Marsha W. Ellison
Subscribed and sworn to before me this day of
2000.
Judge, Twenty-Third Judicial Circuit
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sherman P. Lea, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as a Trustee of the Roanoke City School
Board for a term of three years, commencing July 1,2000, and ending June 30, 2003,
according to the best of my ability. (So help me God.)
Sherman P. Lea
Subscribed and sworn to before me this ~ day of
2000.
Judge, Twenty-Third Judicial Circuit
C:'xMyFiles~nay 15.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Gloria P. Manns, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as a Trustee of the Roanoke City School
Board for a term of three years, commencing July 1,2000, and ending June 30, 2003,
according to the best of my ability. (So help me God.)
Gloria P. Manns
Subscribed and sworn to before me this
day of 2000.
Judge, Twenty-Third Judicial Circuit
C:~v~yFile~m~y 15.w~Xl
Given under our hands and the Seal of the City of Roanoke this thirteenth day of May
in the year two thousand
WHEREAS,
the City of Roanoke, Virginia, was chartered in 1882, and since that
date, letter carriers have played an important public service,
contributing to the well-being of all citizens; and
WHE~S,
the National Association of Letter Carriers has identified a need in
America to feed the hungry and is actively seeking to relieve this need
through a national food drive; and
WHEREAS,
the Letter Carriers of NALC Branch 524, as well as all rural
carriers, have worked over 1 O0 years to provide needed services to
the community, helping those in nee& and
WHEREAS,
food received in the food drive will be donated to meet the needs of
less fortunate citizens by supplying local food pantries with food to
serve the hungry and the homeless; and
WHEREAS,
the City of Roanoke is proud to thank those persons who donate food
and the letter carriers who provide the extra effort to make the food
drive a success.
NOW,
THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, urge all citizens to join NALC Branch 524 and rural letter carriers
by participating in the annual food drive, and do hereby proclaim Saturday,
May 13, 2000, throughout this great All-America City, as
LETTER CARRIERS' FOOD DRIVE DA E
Mary F Parker :--'~
City Clerk :'
David A. Bowers
Mayor
Given under our hands and ,,he Seal of the City of Roanoke this fifieenth day of May
in the year two thousand.
WHEREAS, the richness of Virginia's history is unparalleled across this vast
nation; and
WHEREAS,
historic prexervation, because it helps instill a sense of community,
is relevant jor Roanoke City residents of all ages, all walks of life,
and all ethnic backgrounds; and
WHEREAS,
WHEREAS,
it is important to celebrate the role of history in our lives and the
contributions made by dedicated individuals who preserve the
tangible aspects of the heritage that shape us as residents of Roanoke
City and as Virginians; and
"Taking America's Past into the Future" is the theme for National
Historic Preservation Week 2000, co-sponsored by the
Commonwealth of Virginia and the National Trust for Historic
Preservation.
NOW,
THEREFORE, L David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim the week of May 14 - 20, 2000, throughout this
great All-America City, as
NATIONAL HISTORIC PRESERVATION WEEK/
VIRGINIA HERITAGE TOURISM WEEK.
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
During the observance of National Preservation Week, May 14-20, five Roanoke
Valley Preservation Foundation awards are presented to Roanoke's planning chief, to three
well-preserved buildings and to the Raleigh Court Civic League and its neighborhood for
outstanding accomplishments.
Among the recipients of the Foundation's 2000 plaques:
Evelyn "Evie" Lander, chief of planning and community development
Agnew Seed Store, for longtime stewardship of one of the oldest buildings on
Roanoke's City Market
621 Day Avenue, SW, residential adapative reuse, for restoring an old home
partially destroyed by fire
InSystems, corporate adaptive reuse of a former grain and food warehouse at 109
Norfolk Avenue, SW
Raleigh Court Civic League and the neighborhood, residential award for support of
rezoning that will eliminate conversion of single-family houses to multi-family dwellings
Lander, a leader in the Roanoke Valley preservation community for almost a
quarter-century, wa~ an environmental planner with Hayes Seay ~vlattern & Mattern before
joining the city's planning staff in 1983. As a planning consultant, she helped spearhead the
Design '79 program resulting in designation of the City Market as a National Register
Historic District. With the city, she was instrumental in creating the Southwest and
Gainsboro historic districts and she has reviewed and influenced many historic preservation
projects as staff liaison to the Architectural Review Board. She was a founder and longtime
secretary of Roanoke Valley Preservation Foundation.
Agnew Seed Store, started as the J. M. Harris Co. on Salem Avenue in 1897, moved
to its present location at Market Street and Kirk Avenue in 1907. One of the oldest
businesses on the City Market, the brick building has one-foot walls and floors supported
by beams 18 inches acrOss. ~hexfirm was operated by Frank Agnew until his death at the
age of 88 in 1990. His son~_._.Ke_~nt,~and wife, Pat, run the store now.
621 Day Avenue, built in 1912 as the W. H. Moomaw home, has been renovated
twice by Shirley and Ronald Thomas. The brick, foursquare building of 2,587 square feet is
a significant feature on Day Avenue. From an appraisal of $10,000 when the Thomases
bought the property in 1992, their work has raised the value to $107,300. When their
renovation was well under way, a set fire destroyed about 70 percent but the owners started
over. Today, light filters through lead pane windows onto gleaming oak floors. The house
features a wrap porch with Roman Doric columns, a dormered hipped roof with offset
gable and an elaborate cornice with dentil molding and medallions.
InSystems has completed a $1.2 million renovation of an old Roanoke Grocery
storage building constructed in 1892 in Warehouse Row, a local end national historic
district. The four-story building has a steep gabled roof accentuated by corbeled bricl~w;rk
and a striking feature is its Palladian windows flanked by oval lunettes. The renovation
used a $125,000 federal Enterprise Zone grant for redevelopment and almost $500,000 in
federal and state rehabilitation tax credits. The renovation was led by ~Ell~, former
president of Data Systems Consultants which merged with InSystems of Toronto, Canada.
He persuaded the company to renovate the space for high-tech offices..
Raleigh Court Civic League, headed by~ Brenda McDaniel, worked with Roanoke
Neighborhood Partnership, the City Planning and Community Development Department
and Roanoke City Council to gain approval of down zoning of more than 1,000 properties
in the Raleigh Court neighborhood. This preventative preservation action avoids
speculative rental investment practices which have eroded the historic character of
neighborhoods throughout Roanoke and the state
'00 -5 P2:17
301 Tinker Creek Lane, NE
Roanoke, VA 24019
May 4, 2000
Ms. Mary Parker, Roanoke City Clerk
Municipal Building
215 Church Avenue, SW
Roanoke, VA 2401~
Dear Ms. Parker,
As a trustee of the Roanoke Valley Preservation Foundation, I would like to request
that our representative, probably Kent Chrisman, be allowed to briefly announce five
Preservation Awards from our Foundation for Roanoke City residents during the National
Preservation Week presentation to City Council on Monday, May 15. This will be in
addition to a few comments about Preservation Week, already scheduled.
We certainly appreciate your willingness to allow us to make this announcement. We
have announced two awards in Salem and we will make another award in Roanoke County.
Thank you for enabling us to raise public awareness of the values of preservation.
Sincerely,
Officers
Robert H. Kulp
President
Willis M. Anderson
Vice President
Ann F. Stephenson
Treasurer
Whitney H. Feldmann
Secretary
Board of Directors
Sara Airheart
Paul G. Beers
John P. Bradshaw, Jr.
Bruce Brenner
Paul C. Buford, Jr.
William M. Claytor
Alison A. Conte
Jack B. Coulter
Betty C. Craig
Donald E. Dye, Jr.
Rebecca W. Goodwin
Alice T. Hagan
Whitney A.M. Leeson
David L. Lemon
W. Tucker Lemon
Edwin E. Lunsford
Thomas O. Maxfleld
Anne Marie McCIoskey
J. Donlan Piedmont
Clive E. Rice
Alice B. Roberts
Michael K. Smeltzer
Ralph K. Smith
William C. Stephenson IV
Mary M. Utt
Edgar V. Wheeler
Permanent Directors
George A. Kegley
Clare S. White
Executive Director
D. Kent Chrisman
April 11,2000
Ms. Mary Parker
Roanoke City Clerk
215 Church Avenue SW
Roanoke, VA 24011
Dear Ms. Parker:
In the annual recognition and celebration of preservation activities,
National Historic Preservation Week will be observed in May 2000 with the
theme "Taking America's Past Into The Future."
The Roanoke Regional Preservation Office, the Roanoke Valley
Preservation Foundation and local preservation organizations will join in the
commemoration of heritage tourism in our community. This is a time when we
recognize the cultural and economical benefits of saving and enhancing the
buildings and environments in which we live and work. It is also to celebrate the
history of and promote the visitation to our hometown community.
On behalf of the above organizations, I ask for the opportunity to appear
on the Roanoke City Council's agenda for the meeting of May 15, 2000 at 2:00
p.m. Mrs. Whitney Feldmann will be joining me in representing the Foundation
along with Dr. John Kern, Director of the Roanoke Regional Preservation Office.
We also request a proclamation by the Mayor and City Council of
Roanoke for National Histodc Preservation Week/Virginia Heritage Tourism
Week. I have enclosed a sample proclamation. We would like to receive the
proclamation at the Council meeting of May 15. Thank you for your assistance.
Sincerely,
Kent Chrisman
Governmental Relations Committee, Roanoke Valley Preservation Foundation
CC: Whitney Feldmann
Dr. John Kern
P.O. Box 1904 · Center in the Square · Roanoke, VA 24008 · 540-342-5770 · Fax: 540-224-1256
Web Site: www. history-museum.org · eMail: history@roanoke.infi.net
Proclamation for
National Historic Preservation Week
Whereas the richness of Virginia's history is unparalleled across this vast nation;
Whereas
historic buildings and places connect us with that history, providing unique
character to Virginia communities that enhances quality of life, economic
development, education and tourism;
Whereas
historic preservation, because it helps instill a sense of community, is
relevant for Roanoke residents of all ages, all walks of life and all ethnic
backgrounds; and
Whereas
it is important to celebrate the role of history in our lives and the
contributions made by dedicated individuals who preserve the tangible
aspects of the heritage that shape us as residents of Roanoke and
Virginia; and
Whereas
"Taking America's Past into the Future" is the theme for National Historic
Preservation Week 2000, cosponsored by the Commonwealth of Virginia
and the National Trust for Historic Preservation.
Therefore
we, the City of Roanoke, do proclaim the week of May 14, 2000 as
National Historic Preservation WeekNirginia Heritage Tourism Week, and
call upon the people of Roanoke to join their fellow citizens across the
Commonwealth in recognizing and participating in this observance.
~ .~~ /
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540)853-1145
May 15, 2000
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:se
'00 MAYIO P3:42
May l5,2000
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting to consult with legal
counsel on a specific legal matter requiring the provision of legal advice by such counsel,
being the terms and conditions of a contract in negotiation, pursuant to §2.1-344.A.7, Code
of Virginia (1950), as amended.
Sincerely,
City Manager
DLB/f
cc: City Attorney
City Clerk
'00 ~11~¥ -gRoPa~i~Te City Electoral Board
May
8, 2000
Carl T. Tinsley, Sr., Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Mrs. Mary F. Parker
City Clerk
Room 454, Municipal
Roanoke, VA 24011
Building
Dear Mrs. Parker:
Pursuant to Section 24.2-675
attached is a certified copy
General Election held in the
of the Virginia Election Laws,
of the abstract of votes c~st in the
City of Roanoke on May 2, 2000.
You~;very truly' '~''.i
G~lbert E. But~r, Jr. Secretary
Roanoke City Electoral Board
GEB, JR./byb
Attachment
Room 109, Municipal North 215 Church Avenue, S.W., Roanoke, Virginia 24011
P.O. Box 1095, Roanoke, Virginia 24005
(540) 853-2281
Fax (540) 853-1025
ABSTRACT OF VOTES
cast in the City of Roanoke
at the May 2, 2000 General Election, for:
· Virginia·
MAYOR
NAMES OF CANDIDATES AS SHOWN ON BALLOT
David A. Bowers
Ralph K. Smith
E. Duane Howard
Dlevis O. "Mac" McCadden
TOTAL VOTES
RECEIVED
fin FIGURES)
4,627
5,368
315
4,836
Total Write-In Votes [SEE WRITE-INS CERTIFICATION] ............. ·
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on May 2, 2000, do hereby certify that the above is a true and correct Abstract of Votes cast
at said election and do, therefore, determine and declare that the following person has received the greatest number
of votes cast for the above office in said election:
Ralph K. Smith
Given under our hands this
A copy teste:
5 day of May, 2000.
~' >~,/~~ ~ ,Secretary
Secretary, Electoral Board
ABSTRACT OF VOTES
cast in the City of Roanoke
at the May 2, 2000 General Election· for:
· Virginia,
MEMBER
CITY COUNCIL
AT LARGE
ENTER AT LARGE OR APPROPRIATE DISTRICT OR WARD NAME
NAMES OF CANDIDATES AS SHOWN ON BALLOT
TOTAL VOTES
RECEIVED
(IN FIGURES)
W. D. "Bill" Bestpitch
5,895
5,073
7,624
Angela Norman
Linda Wyatt
William H. "Bill" Carder ...................... 8,468
Donald L. Hogan
Carroll Swain
James O. "Jim" Trout
1,788
5,221
1,012
CONTINUE CANDIDATES AND~R WRITE-INS CERTIFICATION O.V REVERSE SIDE
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on May 2, 2000, do hereby certify that the above is a true and correct Abstract of Votes cast
at said election and do, therefore, determine and declare that the foflowing person(s) has (have) received the greatest
number of votes cast for the above office in said election:
William H. "Bill" Carder Linda Wyatt W.D. "Bill" Bestpitch
Given under our hands this
A copy teste:
5 day of May, 2000.
City of Roanoke
Member, City Council
AT LARGE
ENTER AT LARGE OR APPROPRIATE DISTRICT OR WARD NAME
May 2, 2000
General Election
Page 2 of 2
NAMES OF CANDIDATES AS SHOWN ON BALLOT
M. D. Douq Trout
TOTAL VOTES
RECEIVED
(IN FIGURES)
2,669
Total Write-In Votes [SEE WRITE-INS CERTIFICATION] .............
8
WRITE-INS CER TIFICA TION
ROANOKE
[] COUN~ [] Cl~
MEMBER CITY COUNCIL AT LARGE
OFFICE TITLE
DISTRICT NAME OR NUMBER, IF APPLICABLE
Write-Ins
[LIST IN ALPHABETICAL ORDER]
General Election
May 2,2000
Page 1 of 1
TOTAL VOTES
RECEIVED
(IN FIGURES)
[
Invalid Write-Ins ...........................
Chris Chittum ..... 1
Ashby Coleman 2
Sara McGhee 1
Mark Oliver 2
Barry Stacey 1
CONTINUED ON PAGES
THROUGH
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the
Circuit Court of the election held on May 2, 2000, do hereby certify' that, with the continuation pages indicated,
the above is a true and correct certification of the write-in votes cast at said election for the office indicated
above.
Given under our hands this 5 day' of May, 2000.
copy teste:
....... , Vice Chairman
~.~/! Secretary, Electoral Board
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 19, 2000
File #335
Rodney P. Furr, Chair
Blue Ridge Community Services Board of Directors
301 Elm Avenue, S. W.
Roanoke, Virginia 24016-4001
Dear Mr. Furr:
Your communication recommending ratification of the appointment of Linda H. Bannister
as an at-large member of the Blue Ridge Community Services Board of Directors to fill a
vacancy created by expiration of the term of office of Robert E. Lee, Jr., ending December
31,2002, was before the Council of the City of Roanoke at a regular meeting which was
held on Monday, May 15, 2000.
On motion, duly seconded and unanimously adopted, Council concurred in the
appointment of Ms. Bannister as an at-large member of the Blue Ridge Community
Services Board of Directors, for a term ending December 31, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Rita J. Gliniecki, Secretary, Blue Ridge Community Services Board of Directors, 301
Elm Avenue, S. W., Roanoke, Virginia 24016-4001
Mary H. Allen, Clerk, Roanoke County, 5204 Bernard Drive, S. W., Roanoke,
Virginia 24018
Carolyn S. Ross, Clerk, Town of Vinton, 311 South Pollard Street, Vinton, Virginia
24179
C:~lyFilesX, may 15.wlxl
Rodney P. Furr
May 19, 2000
Page 2
pc:
Susan H. Fain, Clerk, Botetourt County, 1 West Main Street, Box 1, Fincastle,
Virginia 24090-2002
Forest G. Jones, Clerk, City of Salem, P. O. Box 869, Salem, Virginia 24153
Steven A. Carter, AdministratodClerk, Craig County, P. O. Box 308, New Castle,
Virginia 24127
C:'xMyFilcs~.y I 5 .~tlxt
Blue Ridg. e
Community
Services
RECEIVED
MAY -5 all
May 4, 2000
Rodney P. Furr Chairman
William L. Lee Vice Chairman
Meredith B. Waid Treasurer
Rita J. Gliniecki Secretary
Executive Director
S. James Sikkema, LCSW
The Honorable David A. Bowers
Mayor, City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011
Dear Mayor Bowers:
At the April 27, 2000, Board of Directors meeting a resolution was
passed to recommend Ms. Linda H. Bannister, 2309 Longview Avenue,
Apt. B, Roanoke, as an at-large member of the Board of Directors to fill the
vacancy as of the expired term of Mr. Robert E. Lee, Jr. The term of
appointment would be through December 31, 2002.
The bylaws of the Board require that members at-large be
recommended by the Board to the five participating localities. All five local
governments must ratify the appointment.
Your attention to this matter will be very much appreciated.
Sincerely,
Chairman
RPF:cd
C:
Darlene Burcham
Glenn Radcliffe
Mary Parker
Linda H. Bannister
Executive Offices- 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TTY: (540) 345-0690
Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 19,2000
File ¢f-488
SANDRA H. EAKIN
Deputy City Clerk
Mr. Mark A. Harris
4670 Whipplewood Court
Roanoke, Virginia 24014
Dear Mr. Harris:
Your communication tendering your resignation as a member of the Roanoke
Neighborhood Partnership Steering Committee, effective May 2, 2.000, was before the-
Council of the City of Roanoke at a regular meeting which was held on Monday, May 15,
2000.
On motion, duly seconded and unanimously adopted, the resignation was accepted and
your communication was received and filed.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Neighborhood
Partnership Steering Committee from May 3, 1999 to May 2, 2000. Please find enclosed
a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which
was issued by the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Mary F. ;r,
City Clerk
MFP:Io
pc:
Elizabeth Watson, Secretary, Roanoke Neighborhood Partnership Steering
Committee
C:hMyFil~mr~ 15.~ .
INTERDEPARTMENTAL
CITY OF ROANOKE
DATE:
TO:
FROM:
SUBJECT:
May 2, 2000
Barbara Durick, Neighborhood Partnership
Officer M. A. Harris, C.O.P.E. Unit, RCPD
Resignation from Committee
Effective May 2, 2000, I am submitting my resignation from the Neighborhood
Partnership Steering Committee. Due to my current assignment within the police
department and my employment outside the department, I feel I am unable to give the
position the time and effort it needs to be successful.
I have enjoyed serving on the committee and look forward to working with the
members in the future.
MAH/j
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 19, 2000
File #253
Mr. Kit B. Kiser
215 Church Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Kiser:
Your communication tendering your resignation as a City representative to the Roanoke
Valley Resource Authority, effective upon appointment of a new representative, was before
the Council of the City of Roanoke at a regular meeting which was held on Monday, May
15, 2000.
On motion, duly seconded and unanimously adopted, the resignation was accepted and
your communication was received and filed.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a City representative to the Roanoke Valley
Resource Authority from October 23, 1991 to May 15, 2000. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was
issued by the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMO
City Clerk
MFP:Io
Enclosure
pc:
Deborah Chades, Secretary, Roanoke Valley Resource Authority, 1020 Hollins
Road, N. E., Roanoke, Virginia 24012
C:'xMy Filea~'aay I ~ .WlXl
'00 t'IA¥-8 A10'.22
Office of the City Manager
May 15, 2000
The Honorable David A. Bowers, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable W. Alvin Hudson
The Honorable Carroll E. Swain
The Honorable William White, Sr.
The Honorable Linda F. Wyatt
Dear Mayor Bowers and Members of City Council:
SUBJECT: Resignation from Roanoke Valley Resource Authority
Due to a change in my job duties, this is to resign from being one of City
Council's two appointees to the Roanoke Valley Resource Authority. My resignation is
effective upon your appointment of a new representative.
Respectfully,
'stant City Manager
for Operations
CC:
Mary F. Parker, City Clerk
Darlene L. Burcham, City Manager
Allan C. Robinson, Jr., Chairman, RVRA
John R. Hubbard, Executive Director, RVRA
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci .roanoke .va .us
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 19, 2000
File #15-110-230
Brook E. Dickson, Chair
Roanoke Arts Commission
523 Highland Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Dickson:
This is to advise you that on May 2, 2000, Rita D. Bishop qualified as a member of the
Roanoke Arts Commission for a term ending June 30, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Sandra H. Eakin, Deputy City Clerk
Lanell Otey, Secretary, Roanoke Arts Commission
C :'~ly Files'aw, ay I 5. Wl~
UU I'1/11 --/ F9
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Rita D. Bishop do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Arts Commission for a term ending June 30, 2002,
according to the best of my ability. (So help me God.)
Subscribed and sworn to before me this~_.~__ day of L/~ 2000.
ARTHUR B. CRUSH, III, CLERK
BY
C: ~lyFiles~oril 17. wpd
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 19, 2000
File #15-51-110
Benjamin S. Motley, Chair
Board of Zoning Appeals
1704 Greenwood Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Motley:
This is to advise you that on May 8, 2000, Clay Grogan qualified as a member of the Board
of Zoning Appeals to fill the unexpired term of Louise M. Williams, resigned, ending
December 31,2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Sandra H. Eakin, Deputy City Clerk
Linda Leedy, Secretary, Board of Zoning Appeals
C:LMyFil~nay I S.~lxl
UU [Ifil --U F .),JJ
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Clay Grogan, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Board of Zoning Appeals to fill the unexpired term of Louise M.
Williams, resigned, ending December 31,2000, according to the best of my ability. (So
help me God.)
Subscribed and sworn to before me this ~ day of /1/to. uA
2000.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
C:LMyFiles'~may I. I .wpd
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City' Clerk
May 19, 2000
File #15-110467
Dr. Charles L. Downs, President
Virginia Western Community College
P. O. Box 14007
Roanoke, Virginia 240384007
Dear Dr. Downs:
This is to advise you that on May 1, 2000, Michael F. Urbanski qualified as a member of
the Virginia Western Community College Board for a term ending June 30, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Sandra H. Eakin, Deputy City Clerk
C:~dyFiles~nay 15.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Michael F. Urbanski do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Virginia Western Community College Board
for a term ending June 30, 2003, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me this J day of ~ 2000.
ARTHUR B. CRUSH, III, CLERK
,DEPUTY CLERK
C:~VIyFiles\jan4.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 19, 2000
File #15-110-247
Deborah J. Moses, Executive Director
Hotel Roanoke Conference Center Commission
Roanoke, Virginia
Dear Ms. Moses:
This is to advise you that on April 28, 2000, James D. Grisso qualified as a Commissioner
of the Hotel Roanoke Conference Center Commission for a term ending April 12, 2004.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Sandra H. Eakin, Deputy City Clerk
C:'~My Files~may I ~. WlXl
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, James D. Grisso do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a Commissioner of the Hotel Roanoke Conference Center Commission for a term
ending April 12, 2004, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me this ~_~ day o 2000.
ARTHUR B. CRUSH, III, CLERK
BY
, DEPUTY CLERK
C: lbiyFiles'~pril 17. wpd
'00 ~P~ 28 P1:31
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, James D. Ritchie, Sr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as Deputy City Manager, effective April 17, 2000, according to the
best of my ability. (So help me God.)
Subscribed and sworn to before me this 2~ day of ~,~
2000.
ARTHUR B. CRUSH, III, CLERK
C :'~V/yFilcs~april 17. wpd
RECEi~,x£D
'uu /~'N 28 Pi;31
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, George C. Snead, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as Assistant City Manager for Community Development, effective
April 17, 2000, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me this~ day of /~ 2000.
ARTHUR B. CRUSH, III, CLERK
, ~TY CLERK
C: hMyFil~k~ril 17. wpd
'00 A~! 28 P l:Jl
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
i, Kit B. Kiser do solemnly swear (or affirm) that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
Assistant City Manager for Operations, effective April 17, 2000, according to the best
of my ability. (,So help me God.)
Subscribed and sworn to before me this ,2~ day of ~ 2000.
ARTHUR B. CRUSH, III, CLERK
BY
C:'ds~yFiles'~l I ?.wlxl
Mary-F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 19, 2000
File #534
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of a report of the Mayor's Technology Business Advisory Council,
which report was before the Council of the City of Roanoke at a regular meeting held on
Monday, May 15, 2000.
On motion, duly seconded and unanimously adopted, the remarks of Ms. Doughty were
referred to the City Manager for study and report to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Beth Doughty, CEO/President, The Roanoke Regional Chamber of Commerce, 212
South Jefferson Street, Roanoke, Virginia 24011-1702
C: ~MyFile~Xmay 15. wpc[
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE $.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
May 10, 2000
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space on our 2:00 Agenda for this Monday, May 15,
2000, for a report of the Mayor's Technology Business Advisory
Council by Beth Doughty from the Regional Chamber.
Thank you.
DAB: jj
pc:
Sin. cerely_~
David A. Bowers
Mayor
Beth Doughty, CEO, President, The Roanoke Regional Chamber
of Commerce, 212 South Jefferson Street, Roanoke, Virginia
24011-1702
RECOMMENDATIONS OF THE MAYOR'S TECHNOLOGY TASK FORCE
MEMBERS
Dr. Ronald D. Blum, O.D., President, The Egg Factory, L.L.C.
Darlene Burcham, City Manger, City of Roanoke
(chair) Beth Doughty, President, Roanoke Regional Chamber of Commerce
E. Doyle Edgerton, Jr., President, RevNet
Russell H. Ellis, Senior Vice President, InSystems Technologies, Inc.
Mr. Bonz Hart, President, Meridium, Inc.
Leigh Huff, Gryphon Capital Partners
Lisa C. Ison, President, The New Century Venture Center
Matt Kennell, Executive Director, Downtown Roanoke, Inc.
W. F. (Bill) Mason, Cybermotion, Inc.
Brian J. Wishneff, Brian J. Wishneff & Associates
BACKGROUND: The Mayor's Technology Task Force was created from the Mayor's
Technology Business Advisory Council at its March 10, 2000 meeting. The task force
had two working meetings to develop a 1 O-point strategy for presentation to Roanoke
City Council on May 15, 2000.
MISSION: For Roanoke to achieve manageable growth through the creation of wealth
and jobs by stimulating technology-based entrepreneurship.
RESEARCH: In its work, the group identified factors that are shared by communities
that have been successful in building a base of technology companies:
Access to Capital
Fertile Business Environment
Technology People
a. Management
b. Workforce
Good Ideas
Pleasant Environment
Access to Education
Technology Infrastructure
Access to Customers.
The group gave its experience ratings to Roanoke on these factors and the results were
incorporated into the development of the 10 point plan of action.
A 10-POINT PLAN FOR TECHNOLOGY BASED ENTREPRENEURIAL
DEVELOPMENT IN THE CITY OF ROANOKE:
1)
2)
Visibility - Creation of a Roanoke City technology commission to continue to focus
attention and action on the growth of technology companies in the region and work to
implement the elements of the 1 O-point plan
Community - Creation of a technology zone or building which offers special
incentives to technology companies.
3) Rent - Subsidy for locations in the Technology Zone
4) Connections - Subsidy of high speed interact connections in the Technology Zone
5) Parking - Subsidy for companies locating in the Technology Zone
6) Capital - Creation of incentive funds for technology companies through a consortium
of lenders, foundations, authorities, etc.
7)
8)
Education - Commitment to create educational programs in support of technology-
based entrepreneurial development by regional institutions
Reward - Loan forgiveness upon achievement of milestones and profit-sharing with
participants in the Capital Consortium.
9) Mentoring - Creation of a forum for linking technology companies in mentoring
opportunities.
10) Promotion - Aggressive promotion to build a reputation for Roanoke as a desirable
location for technology-based entrepreneurs.
CONCLUSION: The work of this committee is a starting point for Roanoke City
Council to commit to developing and implementing a plan for high-tech business
development. Most of all, it will require the attention and dedication of city staff to
implementation. But this plan also will require commitment of financial resources,
partnerships, and aggressive action if Roanoke is to achieve manageable growth through
the creation wealth and jobs by stimulating technology-based entrepreneurship.
RECOMMENDATIONS
Mayor's Technology
Task Force
TASK FORCE MEMBERS
Dr. Ron Blum ! Leigh Huff
Darlene Burcham ! Lisa Ison
Beth Doughty ! Matt Kennell
Doyle Edgerton ! Bill Mason
Russ Ellis I Brian Wishneff
Bonz Hart
WHAT DO YOU WANT FOR
ROANOKE?
I Fertilizer for entrepreneurs
! Great place for any kind of business to
start
! Business community with good-paying
jobs and opportunity
! Community that feels proud
WHAT DO YOU WANT FOR
ROANOKE?
~~ ...... ~ ............. _~. ~j_~ __~.
! klanageable growth led by high-paying
jobs
! Vibrant technology community that
creates opportunity
! Roanoke become magnet for technology
and technology-based entrepreneurs
! Get more than its fair share of growth and
wealth in Virginia and the U.S.
MISSION:
For Roanoke to achieve
manageable growth
through the creation of
wealth and jobs by
stimulating technology-
based entrepreneurship.
QUESTION?
What do cities that are
growing high-tech
business have in common?
IJJ
0
IJJ
I I
A thriving little city
in Maine tries to 15eat its
small-time rep and
bluff its way ifito the
ranks of bi.~-time
Intemet p. Ihyers. Is
the promise of a
more rural'lifestyle,
coupled wi.'.th cool
opporummes, enough
to lure great talent?
by LESLIE BROKAW
82 STATE OF SMALL BUSINESS 2000
:7¸
P 0 R T L A N O, M A I N E, IS THE RARE AMERICAN TOWN
that looks exactly the way you would expect it to; design a
perfect coastal New England city, and you'll get Portland.
There's an old-fashioned commercial district, all brick and
wood with a splash of Victorian frill. The waterfront hosts a
still-active fishing industry. Nineteenth-century mills and
grand mansions-abound, many of them now being converted
into new work space, others serving to house enclaves of
working artists and musicians. There's a hip, wired scene;
a music scene; and so many transplants
from New York, you can almost get the
Sunday Times on Saturday night. Just
beyond the inner harbor there are
more than 300 islands, and not far in-
land there are lush evergreen forests.
People who live in Portland love the
community for its liveliness and cocoon-
like, rugged warmth---the perfect anti-
dote to harsh Maine winters.
It's also way off the beaten career
path, which must be why a guy like
Rory Strunk has such a hard time get- .
ting anyone to move there.
True, everyone's having a tough time
getting good workers these days. Luckily,
84 STATE OF SMALL BUSINESS 2000
Strunk has a big advantage. He's got a
hot company--his Resort Sports Net-
work feeds information about weather,
trail conditions, and more to resort ca-
ble stations, its own Web site, and (most
recently) CNN Headline News--and it's
attracting a lot of attention for the way
it's blending Web and TV distribution.
Not exactly what you'd expect from
a company with a view of Portland Har-
bor. Fishing boats piled high with lob-
ster traps sit docked just beneath
Strunk's window. It's picturesque, but
it's not exactly Tribeca.
That dichotomy presents as-yet tman-
swered questions for Strunk's company
and for other growing Portland busi-
nesses: Does the provincial reputation
of rustic Maine amount to an insur-
mountable psychological barrier for re-
emits now living in Atlanta, New York,
or Palo Alto? Or can the beauty of
coastal northern New England and its
more relaxed lifestyle (along with a first-
rate electronic infrastructure) be the
lure? Can Portland hook the talent it
needs to join the ranks of the San Fran-
ciscos of this new world?
LESS THAN TWO HOURS BY CAR FRoM
.Boston, Portland is. caught between its
. old-timey charms and its aspirations
toward sophistication. Local CEOs and
other image makers both embrace
and distance themselves from the
city's long-standing reputation for
quaintness--the lobster rolls and
lighthouse watercolors, the renovated
' Old Port neighborhood with its art
galleries, chichi shops, and yupscale
cafes. Portland's old Yankee charm.
brings a lot of money into the city:
out-of-state vacationers drop their dol-
lars in the downtown while on their
way to summer homes or outlet shop-
ping in L.L. Bean country. Last sum-
mer 17 cruise ships docked in the har-
bor, and this summer 5.0 are expected
to drop anchor.
Ideally, the city wants to be known as
being "so far from and yet so close to"
the rest of the world, an insulated yet
accessible retreat. "It takes less time to
drive from Portland to Boston than it
does from Sah Jose to San Francisco,"
says John Coleman, president of VIA
Inc., a Portland-based marketing com-
pany. "People view San Francisco and
San Jose as being in the same area, as
part of a corridor. We have to get peo-
ple to see Portland, Portsmouth, N.H.,
and Boston as part of a New England
tech corridor."
But the corridor between Boston
and Portland is quite different from
the one between the two California
cities. Instead of connecting pockets of
technology and culture, such as Palo
Alto, Stanford, Los Altos, and Moun-
tain View, the drive from Boston to
Portland features 110 miles of forest.
The most significant pocket of culture
is the New Hampshire state Liquor
Store located at the halfway point.
It's a drive that can be good for the
soul, but it does make you feel as if
you've stepped off the grid. When you
cross into Portland, driving past long-
time local hangout Gritty McDuff's Brew-
Pub and gliding onto the quiet main
drag of Commercial Street, there's little
to signal that you've returned to city life.
Mostly what you see are fishing boats and
seagulls and (in the wintertime) thick
down jackets and Bean boots. There are
few suits and fewer cell phones, and
there's not a lot of attitude. It can take a
while before you realize that this is not
just a whistle-stOp but a mini-boomtown
on the new economic fi'ontier:
AT THE HEART OF PORTLAND'S NEW-
found vitality are businesses like VIA,
Coleman's 100-employee, $8.8-million
company. Housed in a very hip reno-
rated mola~es factory, VIA is one of
four Maine operations that made the
1999 Inc. 500. (Yankees are not like
the people in, say, Dallas; they never
throw anything away, including their
buildings. That gives Portland an
abundance of old mill space, which
can be easily transformed into. cre-
ative office~.)
Cool space notwithstanding, Cole-
man has seen his company's image
stung by the perception bee. For a 1995
trip to California to pitch National
Semiconductor for its marketing and
Web-site business, Coleman brought
one colleague. A prominent West Coast
competitor showed up with a team of
eight. When his competitors realized a
company from Maine was in the house,
"they all started laughing, saying, 'They
must be clam diggers,'" Coleman says.
He now tells the story comfortably,
however, because his little crew of clam-
mers won the account.
Even in Boston, Portland gets a back-
water rap: /t~ basically part of Canada,
right? "The Boston perspective still is,
'Can I fly there?'" says Colleen Coxe, an
exec with the Portland PR agency Haupt-
man & Partners Communications.
"I thought it would be like Anchor-
age," concedes Patricia Garey, who
launched a Portland office of her North
Carolina company, eMedia Staffing,
after her husband was transferred to.
the region.
Portland people do not subscribe
to an insanely obsessive work culture,
and for that the town both wins and
loses points. "I recently met a classic
26-year-old, New York Silicon Alley
guy, the kind who sleeps on a couch at
work a lot," says Coxe. "I was telling
him about Maine, and he asked, 'Do
you really think people there can
work as hard as they can in New
York?' I said yes; but remember, peo-
ple live 10 minutes from home here,
so they have productive, whole lives,
too. For now, it's easier to balance
that here. He was unconvinced--but
Whefl
leman
n the .
ccount.,
iomp. eutors
allei:l his
.eople clam
ihggers,
b. ut got
he last
STATE Of SMALL BUSINESS 2000 BI
that was fine with me, because I don't
need to see him at the supermarket."
None of this would be that big a deal
if the city'weren't undergoing a new-
economy transformation, the kind of
boomlet that feeds on yoUng, tech~ich
talent--a bunch Of couch-sleepers, no
doubt. Business-to-business support
services, including telemarketing and
credit-card management, has become
the fastest-growing industry in the state.
The trend is led by such companies as
EnvisioNet' Computer Services Inc., of
Bnmswick, which provides tech support
and customer service to companies like
Prodigy CommUnications and Microsoft;
Wright Express, in South Portland,
which recently took on Avis Rent a Car's
commercial MasterCard program; and
MBNA, a credit-card-service company.
There are also 1,500 Internet-related
companies in the state, double the
number there were two years ago. Forty
percent are based in or near Portland.
In addition to Resort Sports Network,
superstars include Gofish.com, a buy-
ing-and4elling Web site for fish traders,
an'd BroadcastAmerica.com, which
transmits radio and news channels on-
line, including Dick Clark's United Sta-
tions Radio Networks.
That's a good thing, because Maine's
traditional industrial base has b4en
eroding for years. And Portland's one-
time largest employer, disability in-
surer Unum, merged last year with a
Tennessee-based company and is ex-
pected to drop 1,500 of its 3,800 Maine-
based positions. But despite deep cuts
in paper, pulp, and leather manufactur-
ing, the state has seen a net increase of
65,000jobs since 1995. Credit is due in
large part to the growing crop of Inter-
net and Interuet-support businesses.
For Pordand to nurture this expan-
sion, it has to craft an image of itself as
a tech center. The hard part will be get-
ting those 26-year-old wunderkinder
setting off for Silicon Alley to head
north instead. Portland may need to
pull a Seattle-East move, stitching a
variation on high tech and fishing and
coffee and punk rock and rain together
into an economic crazy quilt.
None of that is impossible. Portland
is a comeback champ, having already
engineered one renaissance back in
the earlY 1980s. Restoration of the Old
Port commercial district began in 1982,
thanks partly to Wa national awareness
that you need to preserve historical
buildings rather than plow them down
for skyscrapers and parking lots," as
longfime local businessman Michael
Mastronardi remembers. Real estate
boomed, tourists and new residents
showed up, and the city thrived. Then,
in 1987, a change in the tax laws and a
Time Warner/Media One installed its
pilot Road RUnner cable lines for high-
speed Internet access in 1997. OnlY 10
markets were chosen for the rollout.
One was Portland.
~Portland was always used as a test
market by Companies like Procter and
Gamble because its media was insular,"
says Jim Haupunan, foUnder of Haupt-
man & Partners--and a Connecticut na-
tive who arrived in Portland in 1988,
during the last boom. ~Time Warner
looked at the markets they had and the
i:able penetration here, which was high
on a per capita basis. They made the city
one of their test markets, and it was
really well received." (Portland is still a
Ifthar
was any one event
that .helped p.ut Portland on the
digqtal map, was having been
chosen as a p ot site for new high-
speed lnternet accel.
reduction in monies for historic reno-
vation put an abrupt halt to the surge,
and the city's momentum slowed just as
the national recession hit in 1991.
didn't make much progress out of that
setback until the last three years," says
Mastronardi.
In the 1990s, even though Portland
was still a place where people wanted to
live, there was no economic growth.
There were few professibnal creative
jobs there, a function of the city's true
remoteness. Many professionals mov-
ing to Portland had to bring their own
work with them if they expected to
make a living.
Then everything changed. If there
was one event that can be said to have
catalyzed the new reality, it was when
'guinea-pig town: an on-line music corm
pany, Listen.com, is currently testing a
system for delivering whole albums over
the Internet in just two markets---San
Diego and Portland.)
The new cable lines positioned
Portland on the forefront of the digi-
tal economy, giving its businesses and
citizens Internet access at the same
lightning speeds as those available to
their more cosmopolitan counterparts
in New York and California. "Before
Road Runner, it would take half an
hour to upload the changes I was mak-
ing to a site," says Joe Charlton,
founder of Portland Web-development
company Mystyc New Media. "Now I
can do that in less than 30 seconds.
You can see how that can increase
STATE OF SMALL BUSINESS 2000 89
Gofish., .
is buildi
colorful new
space, but th?
wews make it.!
Employee
gaze
Casco BaV
the dowfi
town, and the
mountains '
distant
Hampshire
92 STATE OF SMALL BUSINESS 2000
your productivity; bandwidth is it."
Charlton is one Portland entrepre-
neur who was raised and educated in
this city. He started his company three
years ago, moonlighting after his day
job at Systems Engineering. Mystyc has
introduced more than 300 businesses to
the Web--high-end cabinetmaker
Thomas Moser, the home-based dog-
collar manufacturer MrsBones.com,
and handyman franchisor Rent-a-Hus-
band.com, to name a few--and 98% of
its customers are based in greater Port-
land. "It's unbelievable how rapidly the
tech community is gearing up here," he
says. "A year and a half, two years ago, it
was easy to say nobody gets it. Today you
can say that maybe people do get it."
"COLORS STIMULATE THE RESOURCE
centers in your brain," Liam Sooners is
explaining. Director of operations and
current ad hoc color consultant for
Gofish.com, Somers is showing off the
burnt orange, custard yellow, light
bluish gray, brighter bluish gray, and
sea green walls of the office space the
company will move into in four weeks.'
The space will be, he claims, "the pre-
mier dot-com office in Portland. e
~I'he tech department will get calm-
ing colors," he says, while central gath-
ering spaces will be done in "energiz-.
ing~ orange. High-energy CEO Neal
Workman will be offset by the more
mellow blue, while the money guys will
be surrounded by green.
Using more than 50,000 feet of ca-
bling to wire two floors (all company al>
'plications are Web-based, which makes
the business highly dependent on its T1
lines), the new office will accommodate
150 employees---up fi'om 00 at the com-
.pany's former Portland headquarters.
Somers is splurging on the d&or and
$900 ergonomic chairs. W'mdow offices
will be en~ mostly in glass, so that
everyone will have a view of Casco Bay,
the Back Cove inlet, the down,mm, and, '
on a dear day, the Presidential Mountain
Range way offin New Hampshire.
Gofish.com is intent on winning the
title of leader of the Portland business
community for the new millennium. It
has raised almost $42 million in the last
six months---from such sources'as GE
Equity, CMGI@Ventures, and Bedrock
Capital Partners. Somers hopes to use a .
little of that money to leave a palpable
mark on the city. ~My dream is that
when our new building [eventually]
goes up for sale, we will be able to get it
named the Gofish building," he says. "I
want to put a massive.fish on the roof."
EVERYON~ IN PORTLAND S~2~S TO KNOW
everyone else. This is one of the great
things about small cities and toWns. E/-
ther people are in business together or
. have relatives or good blends who work
at companies that they do business
with, or they share financiers or mar-
keters, or meet someone at the Stan-
dard Baking Go. who knows another
person they ran into last week. "When
my husband and I moved here, we real-
ized that instead of six degrees of sepa-
ration, it's two here," says Hauptman's
Colleen Coxe.
So when'there's a benchmark event
like the opening of the Old Port Tech-
nology Center (OPTC), everybody has
an opinion to share about the way it
affects the city's current renaissance.
The OPTC is a two-year-old high-tech
incubator with a prime location smack
in the middle of the Old Port. It serves
as the hub of a high-tech business dis-
trict of software companies and market-
ing businesses. The center sponsors
seminars and summertime parties on
its balcony overlooking the downtown's
brick, sidewalks. Strains of Good, the CD
by the Boston band Morphine, float
through the open two-story facility,
making OPTC seem bright and sunny
and a far cry from the ghettoized cli-
mate of incubators in office parks.
Michael Mastronardi, one of the
· :.: center's cofounders, remembers that as
recently as the summer of 1998, the
concept of building a tech hub down-
town just seemed weird. %%'re in the
· heart of the traditional business corm
munity, and traditional Mainers were
scratching their heads, saying, 'I don't
get it.' They were baffled,' he says.
But once hunched, the facility took
off. 'Somebody finally said, 'We're
· here,' and the community rallied to
support us,' Mastronardi says. He has
since been asked to develop tech cen-
ters in the White Mountains region of
New Hampshire, in Portsmouth, N.H.,
and in Burlington, Vt., but he's not in-
terested. W~'e're not into real estate; our
role is to be passionate advocates for
the new tech companies that are hem'
'Portland's wired community gathers
at new venues like the JavaNet Caf&
With its four blueberry iMacs (rent an
hour of Web surfmg for $6; $4 if you
bring your own machine), well-worn
couches and easy chairs, and 12-foot-
high stamped-fin ce'flings, the caf~ is an
informal office-away~om-the-office for
tech types. ~JavaNet is about the closest
thing we have to a deal-making hang-
out,' says Larry Burningham, whose
Transit ID office in OPTC is about' 40
feet from the caffi's back porch. One re-
cent afternoon; caf~ conversation cen-
tered on the merger of Fresh Saman-
tha, an Inc. 500 juice company in
Maine, with California-based Odwalla.
...~..: The big question was what a move to
California by the owners would mean to
operations in Saco, Maine, just 20 min-
utes south of Portland.
JavaNet is just one of the venues for
the networking that goes on now. City
entrepreneurs also get together at
monthly ~Eggs and Issues" breakfast
seminars put on by the chamber of
commerce. (Maine's governor spoke
one month, Rory Strunk the next.)
Some have formed Web Port, an orga-
nization that seeks to educate the com-
munity on Internet issues. "I sit on the
board along with two competitors," says
Web designer Charlton.
"There's so much business here that
everyone supports each other," adds
Burningham.
It's not just dot-corns that are making
Portland cook. Businesses like Local
188, a caf& on the edge of the down-
town, are also fueling the development
of the local networking scene. This
combination art gallery and restaurant
exhibits new artists' work and offers so-
phisticated fare with wine that's served
in juice glasses. With issues of Double-
Talk magazine at the bar, the clientele is
skewed toward artists, like those from
the stock-photo agency upstairs, and
Intel-net workers. (The agency is called
Aurora & Quanta Productions and was
'as the summer
of 1998, the
idea of building
a tech hub
in downtown
Portland
emed
STATE OF SMALL BUSINESS 2000 95
relocated to Portland by National
Geographic photographerJos6 Azel after
he visited the city for a photo shoot.)
Before moving to Portland, Local.
188 co-owner Jay Villani lived all over
New York City, making art while work-
ing as a cook to pay the bills. But he
got tired of hour-long commutes on
dirty subway lines and moved to Port-
land on something of a whim. He and
his wife, co-owner Allison Villani, ran
the Pleasant Street Collective .gallery in
Portland before opening in their cur-
' rent location last year. ~I'he caff~ is the
hook that gets people to feel more
comfortable coming into a gallery,"
says Jay. "But the gallery makes enough
money to carry its own w~ight, too.
The point was to have a space for get-
ting local artwork exposed."
GOVERNOR, ANGUS KING, AN INDEPEN-.
dent who came to office in' 1995, is
something of a technology stud who
plays it smart with new business leaders.
Before heading out on a trade mission
to Asia last January, he had VIA's Cole-
man put together a "New Economy
Brainstorming Session? Participants in-
cluded 3Corn Corp. founder and
Maine resident Bob Metcalfe, former
Apple CEO and part-time Maine resi-
dent John Sculley, and some of thc
newer local players.
"What emerged is that we have to
battle this perception that Maine is a
tough place to do business, when really
it's a great place, especially for compa-
nies that are E-service enablersf says
Coleman.
Last fall, at the Camden Technology
Conference, Maine's annual economics-
issues seminar, the governor was asked,
%Vhat is your policy on the government
and Internet culture?"
"Here's my policy," he replied. Then
he stood there, not saying a word. Slow-
ly, attendees began to clap, the ap-
plause building into a roar. W/red News
headlined its coverage of the event
"Angus for Prez," reporting that "Net
guru John Perry Barlow said he
thought he was having a hallucinatory
experience, because it was the first
time he heard Jan elected official who
actually got it.'"
Despite the government's laissez-faire
stance on Internet regulation, it's still
tough to get outside capital into Maine.
In Febrnary, at a mansion-turned-old-
money-hangout called the Cumberland
Club, Portland held its.first seminar on
venture capital for Internet businesses.
Hosted by Capitalvenue, a New Hamp-
shire company that usually runs its sem-
inars in Boston, the conference offered
entrepreneurs the standard presenta-
tion and cocktail party but added one-
on-one sessions with the VCs. in attcn-
· dance. Most of the venture people
seemed receptive and' enthusiastic, al-
though one Boston money guy, when
asked why he'd driven up, was be-
high-effd tech talent has to be almost
entirely imported. That's definitely a
concern. 'And a relatively small pop-
ulation (63,000 in the city itself, 232,000
in the metro area) means a small local
labor pool. "We seriously considered
opening a technology-development of-
rice in Cambridge, [Mass.,]' says David
Weatherbie, chief operating officer of
Gofish.com. "We gave the green light
for that if we couldn't get people to
Portland, but we were able to relocate
three key people here."
Some companies, succumbing to
fears of not being able to find talent fast
enough to compete in Internet space,
do move out. But for companies not
looking for jetloads of topechelon teclv
development talent, the city has distinct
operational benefits. ~F'ne advantage of
· .'We have battY'
this pe. rce. ption at.M .a e
a tough p. Jac. e to do busmess4
· Refilly Ws a vreat place.'l
mused. ~I have no idea," he said, smirk-
ing. "You tell mewhat's going on here."
Financiers often pressure their Port-
land companies to move, concerned
that the remote location makes recruit-
ing the bodies that fast-growth compa-
nies need too difficult. Strunk out and
out rejected venture-capital term sheets
that tried to force him to move. "San
Francisco is stimulating, but we'd be a
small fish ina big pond," he says. "Here
we're a somewhat bigger fish in a rela-
tively small pond. And there aren't a
bunch of killer-app companies down
the block offering stock options and
making us a revolving doorf
But when the most prominent school
in the city is the Maine College of Art,
being at thi~ end of the corridor is that
thei-e are a lot of high-quality customer2
service people here who have been
trained by L.L. Bean," says VIA's Cole-
man. And office space is far cheaper;
$12 a square foot is typical, compared
with $40 or more in Boston. Don't even
think about Palo Alto.
Besides, for every worker a relocated
Portland company could attract, it
would lose a lot of people who
wouldn't relocate because they love
Portland so much. There are three
varieties of such residents: those who
grew up in the area and created op-
portunities for themselves; those who
moved there for the lifestyle first and
then found work to sustain themselves;
96 STATE OF SMALL BUSINESS 2000
and, increasingly, those who left once
and have now returned (or who are be-
ing recruited to the area now that op-
pormnities are flourishing).
Mafia Chambers is a Portland lover
of the second variety. She left Silicon
Valley for Portland as a lifestyle choice,
started her E-business-strategy com-
pany, Propel, there and then joined
John Coleman's VIA. Coleman himself,
who grew up in Augusta, Maine, is a re-
turnee. He worked at Portland's Inter-
national Paper, moved to the Midwest
for work, and came back to Maine in
the late '80s. ~here were limited op-
portunities here, so I designed a job
that would let me work with companies
in New York and Silicon Valley," he says.
(That his California custom~rs thought
he was actually in Portland, Oreg.,
helped some.)'
Gofish.com operations director Liam
Somers, also a returnee, grew up in
Maine, lived in New Jersey for six years~
and then moved back. "I can see the
stars here, swim in the water, dr/nk the
water without growing a third arm. I
can walk down the street at midnight."
If you live and work in Portland, you
can even kayak to work, as Phil Fried.
man, a developer at Terralink Software
Systems, does from Peaks Island across
the bay when there's enough daylight.
Or you can start out as an artist and re-
make yourself into an equally creative
busineasperson, as Jay and Allison Vil-
lani have done in opening Local 188,
and as Leslie Hamren, who started out
in advertising and now owns and runs a
candle shop, Portobello, in the Old
Port, has done as well.
.Ironically, as Portland attempts to
thrive in a changing world, its biggest ad- .
~antage may end up being what doesn't
change: good living, strong community,
and the beauty of the land--and a dry
humor peculiar to survivors of brutal
winters. As they say in Maine, it's the way
life should be. ·
Leslie Bro~w (leslie. brokaw~inc, com)
is a freelance aniter and editor based
in Boston.
May 15. 2000
MERIDIUM
Mayor David Bowers
City of Roanoke
215 Church Avenue S.W. Room 452
Roanoke, Virginia 24011-1594
Dear Mayor,
Thank you for the opportunity to serve as part of your task force on technology. I believe in a few
short meetings we were able to develop a framework to create future technology opportunities for
Roanoke City. I wanted to write to convey my sense of urgency since I will be unable to
ac, company Beth on Monday to present this fremework to City Council
My concerns:
Because of their proximity to Virginia Tech and the University of Virginia, both
Blacksburg/New River Valley and Charlottesville will develop a critical mass of
technology companies before Roanoke, which will put Roanoke at a huge
disadvantage.
o Critical mass is defined as:
· A pool of technology workers and jobs
· Easy access to capital
· Services to facil~ to technology fin~s
· Buildings equil~ped for technology companies
Fast and inexpensive telecommunications
Tax incentives for technology companies
· Technology savvy; lawyers, bankers, accountants,
advertising agencies, Venture Capitalists
· Advanced technology educational oPl~rtunitias
Once this happene technology companies in Roanoke will have a substantial
recruiting disadvantage trying to recruit gradue§ng students to an area without
multiple job ol~portun[ties or a commun~ of technok~Jy workers. The goal is not
competition with our neighbom instead it should be creating parity, each with vibrant
commercial technology communities.
Since most technology companies grow from startups and only add additional remote
offices when a credible workforce already exists, Roanoke's best opportunity will
come from being kno~m as the best location in the south to start a technology
business.
We have much work to do but wilh a concentrated focus while cree~ely levemging the resoumes
we have, we can create tac/m~ogy companies and jobs to better our beautiful city.
Thanks again for the opportunity to serve.
Sincerely,
Bonz Hart
President
10 SOUTH JEFFERSON STREET, SUITE 1100, RO-~J~OKE, VIRGINIA 24011
VOICE: 540-344-9205 FAX: 540-345-7083 INTER.NET: www. mcriciium.com
MRY-tS-L:~8~ 8g: 88 54~5~
P.01
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 19, 2000
File #60-467
SANDRA H. EAKIN
Deputy City Clerk
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Ordinance No. 34803-051500 amending and reordaining certain
sections of the 1999-2000 General, School and School Capital Projects Fund
Appropriations, providing for appropriation of the following:
$167,005.00 from CMERP to provide funds for instruction technology, site-based
technology, administrative technology, magnet school improvements, facility
maintenance equipment and plans for the Jackson Fitness Center;
$20,695.00 to assist in providing direct services and in making systemic change to
improve results for children with disabilities; and
$184,450.00 from 1999 bond funds for architectural fees for Roanoke Academy for
Mathematics and Science improvements.
The abovereferenced measure was adopted by the Council of the City of Roanoke 'at a
regular meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc: Dadene L. Burcham, City Manager
C:'xlvlyFile~Xmay 15. wlxl
IN THECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000~
No. 34803-051500.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General, School and School Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General, School and School Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordaine~l to read as follows,
in part:
GeneralFund
Nondepartmental
Transfers to Other Funds (1) ..................................
Fund Balance
$ 63,784,166
62,854,720
Reserved for CMERP - Schools (2) ............................. $
School Fund
300,000
A~3oropriations
Education
Facilities (3-6) ..............................................
Special Education Capacity Building Grant 1999-2000 (7-9) ..........
Revenue
$124,783,316
2,575,222
2O,695
Education
Nonoperating (10) ...........................................
Special Education Capacity Building Grant 1999-2000 (11) ..........
$122,092,526
43,874,676
20,695
School Capital Projects Fund
Appropriations
Education
Roanoke Academy for Math and Science Improvements (12) ..........
Capital Improvement Reserve
Public Improvement Bonds - Series 1999 (13) ......................
1 ) Transfer to
School Fund
2) Reserved for
CMERP-Schools
3) Replacement
Machinery and
Equipment
4) Replacement - Data
Processing
Equipment
5) Additions - Machinery
and Equipment
6) Buildings
7) Other Professional
Services
8) Inservice Workshops
9) Inservice Supplies
10) Transfer from
General Fund
11 ) Federal Grant
Receipts
12) Appropriated from
Bond Funds
13) Schools
(001-004-9310-9530 )
(001-3324)
(030-060-6006-6302-0801 )
(030-060-6006-6307-0806)
(030-060-6006-6681-0821 )
(030-060-6006-6896-0851)
(030-060-6560-602g-0313)
(030-060-6560-6029-0587)
(030-060-6560-6029-0617)
(030-060-6000-1037)
(030-060-6560-1102)
(031-060-6008-6896-1142)
(031-060-9709-9182)
$ 167,005
(167,005)
71,992
1,092
71,421
22,500
15,195
5,000
50O
167,005
20,695
184,450
184,450
$31,182,768
184,450
$ 2,266,271
2,266,271
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke
Melinda J. Payne, Chairman
F. B. Webster Day, Vice Chairman
Charles W. Day
Marsha W. EIlison
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
C~¥ .~., Clerk of the Board
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381o0~
May 10, 2000
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council'
The School Board at its May 9 meeting voted to request the Roanoke City
Council to appropriate the following funds:
$167,005.00 from the Capital Maintenance and Equipment Replacement Fund
to provide funds for instructional technology, site-based technology, administrative
technology, magnet school improvements, facility maintenance equipment, and
plans for the Jackson Fitness Center.
$20,695.00 for the Special Education Capacity Building (Sliver) program to
provide funds to assist the division in providing direct services and in making
systemic change to improve results for children with disabilities. The continuing
grant program will be reimbursed one hundred percent by federal funds.
$184,450.00 from 1999 Bond funds for architectural fees for Roanoke
Academy for Mathematics and Science improvements.
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
re
CC:
Ms. Melinda.1. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mr. William M. Hackworth
Mr..lames D. Grisso
Ms. Ann Allen (with accounting details)
Preparing Students for Success
JAMES D. GRISSO
Director of Finance
May 15, 2000
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P. O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
~ECEIvE~,
.30 P4:33
JESSE A. HALL
Deputy Director
The Honorable David A. Bowers, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable W. Alvin Hudson, Jr., Council Member
The Honorable Carroll E. Swain, Council Member
The Honorable William White, Sr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Bowers and Members of City Council:
We have reviewed the attached request to appropriate funding for the School Board.
This report will appropriate the following:
$167,005.00 from the Capital Maintenance and Equipment Replacement Fund to provide
funds for instructional technology, site-based technology, administrative technology,
magnet school improvements, facility maintenance equipment, and plans for the Jackson
Fitness Center.
$20,695.00 for the Special Education Capacity Building (Sliver) program to provide funds to
assist the division in providing direct services and in making systemic change to improve
results for children with disabilities. The continuing grant program will be reimbursed one
hundred percent by federal funds.
$184,450.00 from 1999 Bond funds for architectural fees for Roanoke Academy for
Mathematics and Science improvements.
We recommend that you concur with this request of the School Board.
JDG/hrh/pac
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 19, 2000
File tf-467
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
A communication from the Roanoke City School Board requesting the close out of 44
school grants that have been completed, was before the Council of the City of Roanoke
at a regular meeting which was held on Monday, May 15, 2000,
On motion, duiy seconded and unanimously adopted, Council concurred in the request.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board
C:2VlyFil~nay 15.wlxl
~~.j~l~I Melinda J. Payne, Chairman Marsha W. Ellison
F. B. Webster Day, Vice Chairman Sherman P. Lea
° Charles W. Day Ruth C. Wiilson
//.Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 ~:axMjl~04~3.~1:43
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cir~_~l~Clerk of the Board
May 10, 2000
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official action at its meeting on May 9, 2000, the Board
respectfully requests City Council to close out forty-four school grants that have
been completed. Total outlays for the grants amounted to $9,289,256.45. Revenue
for the grants was provided as follows:
Federal funds - $5,620,989.80
State funds - $1,142,278.11
Fees and donations - $912,515.53
Local match - $1,602,473.01
The Board thanks you for your approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
CC:
Ms. Melinda .l. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
IVlr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mr. William X Parsons
Mr. ]ames D. Grisso
Ms. Ann Allen (with accounting details)
" Preparing Students for Success
JAMES D. GRISSO
Director of Finance
May 15, 2000
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P. O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
'00 li Y 11 P2:30
JESSE A. HALL
Deputy Director
The Honorable David A. Bowers, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable W. Alvin Hudson, Jr., Council Member
The Honorable Carroll E. Swain, Council Member
The Honorable William White, Sr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Bowers and Members of City Council:
As a result of official action at its meeting of May 10, 2000, the School Board respectfully
requests City Council to close out forty-four school grants that have been completed. Total
outlays for the grants amounted to $9,289,256.45. Revenue for the grants was provided as
follows:
Federal funds - $5,620,989.80
State funds - $1,142,278.11
Fees and donations - $912,515.53
Local match - $1,602,473.01
We recommend that you concur with this request of the School Board.
ctor of Finan~e-
JDG/HRH/pac
'~~l Melinda J. Payne, Chairman
F.B. Webster Day, Vice Chairman
Charles W. Day
/..Roanoke
City School Board
P.O. Box 13145, Roanoke, Virginia 24031
Marsha W. Ellison
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
May 10, 2000
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official action at its meeting on May 9, 2000, the Board
respectfully requests City Council to close out forty-four school grants that have
been completed. Total outlays for the grants amounted to $9,289,256.45. Revenue
for the grants was provided as follows:
Federal funds - $5,620,989.80
State funds - $1,142,278.11
Fees and donations - $912,$15.$3
Local match - $1,602,473.01
The Board thanks you for your approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
cc:
Ms. Melinda .1. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mr. William X Parsons
JMr..lames D. Grisso
Ms. Ann Allen (with accounting details)
Preparing Students for Success
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANTS
The forty-four grants listed below have been completed and should be dosed. Total outlays for the
grants amounted to $9,289,256.45. Federal funds in the amount of $5,620,989.80, state funds in the
amount of $1,142,278.11, fees and donations in the amount of $912,515.53, and local match in the
amount of $1,602,473.01 provided revenue for the grants.
030-060-6163 T~ie I V~;.[=- 124-99.1 X15 $ 2,598,148.71 3
030-060-6246
030-060.6247
03O-060-6248
030-060-6316
030-060-6454
030-O6(O6,544
O30436(O6,546
030-O6O.6547
030-O6(O6548
O3043608549
030-060-6551
030-05(O6552
030-(000703
030-060-6704
030-060.6705
030-060.6705
030-060.6707
030-060.6708
03O-O60.6709
030-060-6710
O3O436(O6711
030-060-6712
030-060-6713
030-060-6714
CSRD ~ - Fallon Park School 96-99 Z18
T'~e I Summer 124-9~-2 X15
Title I ~er 124-99-3 X15
Eisenhower T~e II 99 X2M
TIOe N ~ Deveioflment 99 X2P
Summer Youth Employment 99 X4K
Special Educa0on I~ Training 98 X56
Preschool IncenlJve 99 XSC
GED T .e~ling gg XTW
50,0O0.00 4
78,01Z09 5
97,559.20 6
76,628.84 7
153,374.76 8
2,00O.0O 9
1,023,769.00 10
74,309.71 11
13,908.94 12
1,310,355.00 13
64,698.12 14
61,477.31 15
148,964.48 16
102,625.64 17
13,130.54 18
29,598.0O 19
1,165.85 2O
138,85Z15 21
115,869.10 22
323,159.0O 23
33,870.97 24
27,968.53 25
85,381.51 26
6,985.05 27
3,094.91 28
18,445.49 29
13,727.49 30
20,0O0.0O 31
May 9, 2000 Page I
Grant
Number
XgE
474,569.49
Page
NumL~'.
Pmje~YES ~9
State Truancy Project 99
Leam& Save 99
Sctx)ol Heallh I~e Grant 99
c=<)as 2000'rect.x)k~ 9S
Regional Science Fair 99
Total
X9Y
X91
ZN1
ZN2
X94
Z96
X97
ZMK
X99
xgc
XgD
XgE
XgF
607.00
59,924.00
1 ;~.51,670.00
89,481.00
256~J6.00
73,898.70
61,352.00
8,813.62
51,980.34
10,000.00
210,924.96
9,278,259.45
May 9, 2000
Page 2
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Title I Winter 124-99-1
6163
The Title I Winter program for fiscal year 1998-99 expended federal funds in the amount of
$2,598,148.71 to provide reading, language arts and mathematics instruction for students in targeted
schools. The program ended December 31, 1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X15 should be
closed.
May 9, 2000 Page 3
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
CSRD Grant - Fallon Park School 98-99
6166
The Comprehensive School Reform Demonstration (CSRD) Grant at Fallon Park School for fiscal year
1998-99 expended federal funds in the amount of $50,000.00 to implement a basic skills program which
included staff development and remedial skills instruction. The program ended December 31, 1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit Z18 should be
closed.
May 9, 2000 Page 4
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Title I Summer 124-99-2
6169
The Title I Summer program expended federal funds in the amount of $78,012.09 to provide reading,
language arts and mathematics instruction for students dudng the summer session. The program ended
September 30, 1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X15 should be
closed.
May 9, 2000 Page 5
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Title I Carryover 124-99-3
6172
The Title I Carryover program for fiscal year 1998-99 expended federal funds in the amount of
$97,559.20 to provide reading, language arts and mathematics instruction for students in targeted
schools. The program ended December 31, 1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X15 should be
closed.
May 9, 2000 Page 6
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Eisenhower Title II 99
6246
The Eisenhower 'ritle II program for 1998-99 expended federal funds in the amount of $76,628.84 to
provide for activities to improve the skills and knowledge of mathematics, science and technology
teachers and to facilitate greater communication and collaboration between disciplines and across grade
levels. The program ended December 31, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $679 to
reflect program completion under budget. Appropriation Unit X2M should be closed.
May 9, 2000 Page 7
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Title VI 1999
6247
The Title VI program for fiscal year 1998-99 expended federal funds in the amount of $127,443.00 and
local match in the amount of $25,931.76 to provide for the improvement of instructional services in the
school district and to provide funds for visiting teacher salaries. The program ended December 31,
1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $3,228 to
reflect program completion under budget. Appropriation Unit X2N should be closed.
May 9, 2000 Page 8
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Title IV Professional Development 98-99
6248
The Title IV Professional Development program for 1998-99 expended federal funds in the amount of
$2,000.00 to provide funds for innovative program strategies developed at eight Title I schools. The
program ended December 31, 1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X2P should be
closed.
May 9, 2000 Page 9
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Governor's School 98-99
63t 6
The 1998-99 Governor's School program expended state funds in the amount of $377,163.00, fees from
other divisions in the amount of $328,350.00 and local match in the amount of $318,256.00 to provide
science and math instruction to high school students from the area surrounding and including Roanoke
City. The program ended September 30, 1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X3N should be
closed.
May 9, 2000 Page 10
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Summer Youth Employment 1998
The 1999 Summer Youth Employment program expended federal funds in the amount of $74,309.71 to
provide training and hands-on experience for building trades students. The program ended September
30, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $7,690 to
reflect program completion under budget. Appropriation Unit X4K should be closed.
May 9, 2000 Page 11
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Special Education Interpreter Training 1997-98
6544
The 1997-98 Special Education Interpreter Training program expended federal funds in the amount of
$13,908.94 to provide for the development of training curriculum for the hearing impaired program. The
program ended June 30, 1999.
Expenditures and revenues for the grant am equal. The Appropriation should be reduced by $6,815 to
reflect program completion under budget. Appropriation Unit X56 should be closed.
May 9, 2000 Page 12
ROANOKE CiTY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Flow Through 98-99
6546
The 1998-99 Flow Through program expended federal funds in the amount of $1,310,355.00 to provide
aid for the education and guidance of handicapped students. The program ended September 30, 1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X58 should be
closed.
May 9, 2000 Page 13
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Child Development Clinic 98-99
6547
The 1998-99 Child Development Clinic program expended state funds in the amount of $64,698.12 to
provide for the salary and expenses of the educational coordinator at the clinic. The program ended
September 30, 1999.
Expenditures and revenues for the grant am equal. The Appropriation should be reduced by $2,087 to
reflect program completion under budget. Appropriation Unit X59 should be closed.
May 9, 2000 Page 14
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Child Specialty Services 98-99
6548
The 1998-99 Child Specialty Services program expended state funds in the amount of $61,477.31 to
provide for the salary and expenses of the consultant at the bureau. The program ended September 30,
1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $1,220 to
reflect program completion under budget. Appropriation Unit X5A should be closed.
May 9, 2000 Page 15
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Juvenile Detention Home 98-99
6549
The 1998-99 Juvenile Detention Home program expended state funds in the amount of $148,964.40 to
provide for the salary and expenses of the two consultants at the home. The program ended September
30, 1999.
Expenditures and revenues for the grant am equal. The Appropriation should be reduced by $28,490 to
reflect program completion under budget. Appmpdetion Unit X5B should be closed.
May 9,2000 Page 16
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Preschool Incentive Program 98-99
The 1998-99 Preschool Incentive program expended federal funds in the amount of $102,625.64 to
provide orientation and evaluation for handicapped students entedng the school system. The program
ended December 31, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $30,238 to
reflect program completion under budget. Appropriation Unit X5C should be closed.
May 9, 2000 Page 17
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Special Education Interpreter Training 98-99
6551
The 1998-99 Summer Interpreter Training program expended federal funds in the amount of $13,130.54
to provide for the development of training curriculum for the hearing impaired program. The program
ended December 31, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $8,739 to
reflect program completion under budget. Appropriation Unit XSD should be closed.
May 9, 2000 Page 18
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Special Education Capacity Building (Sliver) Grant 96-99
6552
The 1998-99 Special Education Capacity Building (Sliver) program expended federal funds in the
amount of $29,598.00 to provide direct services and to make systemic change to improve results for
children with disabilities. The program ended December 31, 1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X5E should be
closed.
May 9, 2000 Page 19
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Carilion Health GED Program 97-98
6703
The 1997-98 Carilion Health GED program expended fees in the amount of $413.21 and local match in
the amount of $752.64 to provide assessment and instruction toward completion of the GED (General
Educational Development) program for Cadlion Health System employees. The program ended
December 31, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $1,848 to
reflect program completion under budget. Appropriation Unit X7P should be closed.
May 9, 2000 Page 20
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Adult Basic Education 98-99
6704
The 1998-99 Adult Basic Education program expended federal funds in the amount of $123,354.75 and
local match in the amount of $15,497.40 to provide for adult basic education for persons who have not
completed high school and for the instruction of adults using recorded tapes accessed by telephone. The
program ended December 31, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $328 to
reflect program completion under budget. Appropriation Unit X7Q should be closed.
May 9, 2000 Page 21
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Apprenticeship 96-99
6706
The 1998-99 Apprenticeship program expended state funds in the amount of $45,936.00 and fees in the
amount of $69,933.10 to provide on-the-job and classroom vocational instruction for students in the
apprenticeship program. The program ended December 31, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $14,781 to
reflect program completion under budget. Appropriation Unit Z7R should be closed.
May 9, 2000 Page 22
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Perkins Act 98-99
6706
The 1998-99 Perkins Act program expended federal funds in the amount of $323,159.00 to provide for
vocational instructors and the purchase of vocational equipment. The program ended September 30,
1999.
Appropriations, exDenditums and revenues for the grant am equal. Appropriation Unit X7S should be
closed.
May 9, 2000 Page 23
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Regional Adult Education Specialist 98-99
6707
The 1998-99 Regional Adult Education Specialist program expended state funds in the amount of
$33,732.28 and local match in the amount of $138.69 to provide for the costs of the regional Adult
Education Specialist program. The program ended September 30, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $1,129 to
reflect program completion under budget. Appropriation Unit X7T should be closed.
May 9, 2000 Page 24
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Adult Education in Jails 98-99
6708
The 1998-99 Adult Education in Jails program expended federal pass-through funds in the amount of
$27,900.22 and local match in the amount of $68.31 to provide instruction to inmates in the Roanoke
City and Roanoke County Jails to aid in their acquisition of the GED certificate. The program ended
December 31, 1999.
Expenditures and revenues for the grant am equal. The Appropriation should be reduced by $9,243 to
reflect program completion under budget. Appropriation Unit X7U should be closed.
May 9, 2000 Page 25
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Regional Adult Literacy (TAP) 98-99
67O9
The 1998-99 Regional Adult Literacy (TAP) program expended federal funds in the amount of
$85,381.51 to provide for the administration of adult literacy programs in surrounding localities as
subcontracted through Total Action Against Poverty (TAP). The program ended September 30, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $31,476 to
reflect program completion under budget. Appropriation Unit X7V should be closed.
May 9,2000 Page 26
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
GED Testing 98-gg
6710
The 1998-99 GED Testing program expended fees in the amount of $6,985.08 to provide for the
administration of the GED examinations. The program ended September 30, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $787 to
reflect program completion under budget. Appropriation Unit X7W should be closed.
May 9, 2000 Page 27
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Opportunity Knocks GED 98-99
6711
The 1998-99 Opportunity Knocks program expended fees in the amount of $3,094.91 to provide
instruction for the General Educational Development (GED) examination for young adults. The program
ended September 30, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $1,578 to
reflect prngmm completion under budget. Appropriation unit ZN3 should be closed.
May 9, 2000 Page 28
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Workplace Education Program 98-99
6712
The 1998-99 Workplace Education program expended fees in the amount of $18,445.49 to provide
instructional programs developed with area business establishments for employees at the work sites.
The program ended September 30, 1999.
Expenditures and revenues for the grant am equal. The Appropriation should be mcluced by $3,085 to
reflect program completion under budget. Appropriation Unit X7Z should be closed.
May 9, 2000 Page 29
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
School-To-Work Transition 1998-99
6713
The 1998-99 School-to-Work Transition Education program expended federal grant receipts in the
amount of $13,727.49 to provide training and transitional services for students at Noel C. Taylor Leaming
Academy to help them to enter the workforce. The program ended September 30, 1999.
Expenditures and revenues for the grant am equal. The Appropriation should be reduced by $20,489 to
reflect program completion under budget. Appropriation Unit Z7Y should be closed.
May 9, 2000 Page 30
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Jobs for Virginia Graduates 1998-99
6714
The 1998-99 Jobs for Virginia Graduates program expended federal grant funds in the amount of
$20,000.00 to assist students in preparation for high school graduation or to sit for the General Education
Development (GED) examination. The program ended September 30, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $3,738 to
reflect program completion under budget. Appropriation Unit Z7Z should be closed.
May 9, 2000 Page 31
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Adolescent Health Partnership 97-98
69~6
The 1997-98 Adolescents Health Partnership program expended donations in the amount of $469,993.74
and local match in the amount of $4,575.75 to provide for medical services to the Roanoke City Schools
in conjunction with the City of Roanoke Health Department and Carillon Health Systems. The program
ended December 31, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $7,530 to
reflect program completion under budget. Appropriation Unit XgE should be closed.
May 9, 2000 Page 32
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Goals 2000 Technology Support 97
6979
The 1996-97 Goals 2000 Technology Support Program expended federal funds in the amount of $607.00
to provide for the training in support of efforts to improve education in the school division through the
provision of computers and related technology. The program ended September 30, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $2,178 to
reflect program completion under budget. Appropriation Unit X9Y should be dosed.
May 9, 2000 Page 33
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Drug Free Schools 98-99
6981
The 1998-99 Drug Free Schools program expended federal funds in the amoum of $59,924.00 to provide
funding for one student assistance counselor at the secondary level to work with substance abuse issues.
The program ended September 30, 1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X91 should be
closed.
May 9, 2000 Page 34
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Alternative Education 98-99
6982
The 1998-99 Altemative Education program expended state funds in the amount of $57,802.00 and local
match in the amount of $1,193,868.00 to provide alternative curriculum and training for high risk students
at the Noel C. Taylor Learning Academy. The program ended September 30, 1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit ZN1 should be
closed.
May 9, 2000 Page 35
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Homeless Assistance Program 98-99
6983
The 1998-99 Homeless Assistance program expended federal funds in the amount of $58,847.00 and
local match in the amount of $30,634.00 to provide instructional services to homeless students. The
program ended September 30, 1999.
Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit ZN2 should be
closed.
May 9, 2000 Page 36
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Project YES 98-99
6984
The 1998-99 Project YES expended state funds in the amount of $256,296.00 to identify, assess,
evaluate and provide assistance for at-dsk studems who were potential dropouts. The program ended
September 30, 1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation unit X94 should be
dosed.
May 9, 2000 Page 37
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Grants Management 98-99
6986
The 1998-99 Grants Management program expended federal funds in the amount of $63,550.24 and
local match in the amount of $10,348.46 to provide for the salary and fringe benefit costs of the Director
of Grants Administration. The program ended September 30, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $1 to reflect
program completion under budget. Appmpdation Unit Z96 should be closed.
May 9, 2000 Page 38
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
State Truancy Project 98-99
6987
The 1998-99 State Truancy Project expended state funds in the amount of $61,352.00 to provide support
for the Roanoke City attendance effort. The program ended September 30, 1999.
Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit X97 should be
closed.
May 9, 2000 Page 39
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Learn & Serve Program 98-99
6988
The 1998-99 Leam& Serve program expended federal funds in the amount of $8,813.62 to expand the
Teen Outreach Program to include alternative services. The program ended September 30, 1999.
Expenditures and revenues for the grant are equal. The Appropriation should be reduced by $1,186 to
reflect program completion under budget. Appropriation Unit ZMK should be closed.
May 9, 2000 Page 40
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Technology Uteracy Challenge 98-99
6989
The 1998-99 Technology Literacy Challenge program expended federal funds in the amount of
$51,980.34 to develop individual competencies and training in instructional technology to teachers in
grades K-2. The program ended September 31, 1999.
Expenditures and revenues for the grant are equal. The APprOpriation should be reduced by $4,355 to
reflect program completion under budget. Appropriation Unit X99 should be closed.
May 9, 2000 Page 41
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
School Health Incentive Grant 98-99
6991
The 1998-99 School Health Incentive program expended state grant receipts in the amount of
$34,257.00 and local match in the amount of $402.00 to provide for an increase in the physical health
cam services in elementary and secondary schools. The program ended September 30, 1999.
Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit XgB should be
closed.
May 9, 2000 Page 42
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Chess Program gs-gg
sgg2
The 1998-99 Chess Program expended donations in the amount of $10,000.00 to provide chess
supplies, materials and toumament participation fees for students. The program ended September 30,
1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9C should be
closed.
May 9, 2000 Page 43
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Goals 2000 Technology 98
6993
The 1997-98 Goals 2000 Technology Program expended federal funds in the amount of $210,024.96 to
provide for the purchase of classroom computers and related technologies at the middle school level.
The program ended December 31, 1999.
Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit XgD should be
closed.
May 9, 2000 Page 44
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Regional Science Fair 99
6994
The 1998-99 Regional Science Fair program expended fees in the amount of $5,300.00 and local match
in the amount of $2,000.00 to provide funds for the regional fair, which is hosted by Roanoke City
Schools. The program ended December 31, 1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9E should be
closed.
May 9, 2000 Page 45
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLO~E GRANT
1999 Uaison Committee Grant
6995
The 1998-99 Liaison Committee program expended state funds in the amount of $600.00 to provide
reimbursement to the division for costs of the meeting of ama School Superintendents and Judges to
discuss the issue of violence in the schools. The program ended December 31, 1999.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit XgF should be
closed.
May 9, 2000 Page 46
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: 1540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 19, 2000
File #60-467
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Resolution No. 34807-051500 authorizing the School Board for the
City of Roanoke to expend funds up to $2,000.000.00 for the cost of adding to and
improving the present school building at Fairview Elementary School and declaring the
City's intent to borrow to fund or reimburse such expenditures. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board
C:~yFil~nay 1 $.wlXl
IN THECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34807-051500.
A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for
adding to and improving the present school building at Fairview Elementary School and declaring
the City's intent to borrow to fund or reimburse such expenditures.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Board of the City of Roanoke is authorized to expend out of the City's
capital improvement fund up to $2,000,000.00 for the cost of adding to and improving the present
school building at Fairview Elementary School ("the Project").
2. In accordance with U. S. Treasury Regulations § 1.150-2, it is hereby declared that the
City reasonably expects to reimburse capital expenditures and bond issuance costs for the Project
with proceeds of an obligation or obligations to be incurred by the School Board and/or the City.
The maximum principal amount of debt expected to be issued for the Project is $2,000,000.00.
3. This is a declaration of official intent under Treasury Regulation §1.150-2.
ATTEST:
City Clerk.
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 19, 2000
File//60-467
SANDRA H. EAKIN
Deputy City Clerk
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Resolution No. 34806-051500 authorizing the School Board for the
City of Roanoke to make application for a loan, in the amount of $2,000,000.00, from the
State Literary Fund for modernizing Fairview Elementary School. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Gr.isso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board
C:~yFiI~L'~y I S.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34806-051500.
A RESOLUTION authorizing the School Board for the City of Roanoke to make application
for a loan from the State Literary Fund for modernizing Fairview Elementary School.
WHEREAS, the School Board for the City of Roanoke, on the 15th day of May, 2000,
presented to this Council an application addressed to the State Board of Education of Virginia for
the purpose of borrowing from the Literary Fund $2,000,000.00, for adding to and improving the
present school building at the Fairview Elementary School, to be paid in twenty (20) annual
installments, and the interest thereon at four percent (4%) paid annually.
BE IT RESOLVED that the application of the City School Board to the State Board of
Education of Virginia for a loan of $2,000,000.00 from the Literary Fund is hereby APPROVED,
and authority is hereby granted the said City School Board to borrow the said amount for the purpose
set out in said application.
The Council of the City of Roanoke will each year during the life of this loan, at the time it
fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for
appropriation expenses and to pay this loan in annual installments and the interest thereon, as
required by law regulating loans from the Literary Fund.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 19, 2000
File #60-467
SANDRA H. EAKIN
Deputy City Clerk
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Resolution No. 34805-051500 authorizing the School Board for the
City of Roanoke to expend funds, in the amount of $3,000,000.00, for the cost of adding
to and improving the present school building at Fishburn Park Elementary School and
declaring the City's intent to borrow to fund or reimburse such expenditures. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board
C:'~4yFiles~nay 15.wlxl
IN THECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34805-051500.
A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for
adding to and improving the present school building at Fishbum Park Elementary School and
declaring the City's intent to borrow to fund or reimburse such expenditures.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Board of the City of Roanoke is authorized to expend out of the City's
capital improvement fund up to $3,000,000.00 for the cost of adding to and improving the present
school building at Fishburn Park Elementary School ("the Project").
2. In accordance with U. S. Treasury Regulations § 1.150-2, it is hereby declared that the
City reasonably expects to reimburse capital expenditures and bond issuance costs for the Project
with proceeds of an obligation or obligations to be incurred by the School Board and/or the City.
The maximum principal amount of debt expected to be issued for the Project is $3,000,000.00.
3. This is a declaration of official intent under Treasury Regulation § 1.150-2.
ATTEST:
City Clerk.
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 19, 2000
File #60-467
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Resolution No. 34804-051500 authorizing the School Board for the
City of Roanoke to make application for a loan from the State Literary Fund, in the amount
of $3,000,000.00, for modernizing Fishburn Park Elementary School. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. B'urcham, City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board
C:XMyFil~anay 15.wpd
iN TH_E COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34804-051500.
A RESOLUTION authorizing the School Board for the City of Roanoke to make application
for a loan from the State Literary Fund for modemizing Fishbum Park Elementary School.
WHEREAS, the School Board for the City of Roanoke, on the 15th day of May, 2000,
presented to this Council an application addressed to the State Board of Education of Virginia for
the purpose of borrowing from the Literary Fund $3,000,000.00, for adding to and improving the
present school building at the Fishbum Park Elementary School, to be paid in twenty (20) annual
installments, and the interest thereon at four percent (4%) paid annually.
BE IT RESOLVED that the application of the City School Board to the State Board of
Education of Virginia for a loan of $3,000,000.00 from the Literary Fund is hereby APPROVED,
and authority is hereby granted the said City School Board to borrow the said amount for the purpose
set out in said application.
The Council of the City of Roanoke will each year during the life of this loan, at the time it
fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for
appropriation expenses and to pay this loan in annual installments and the interest thereon., as
required by law regulating loans from the Literary Fund.
ATTEST:
City Clerk.
Melinda J. Payne, Chairman
F. B. Webster Day, Vice Chairman
Charles W. Day
Marsha W. Ellison Brian J. Wishneff
Sherman P. Lea E. ~avne Harris Ed.D. Superintendent
~[~ ~r l~'~.,i~dv H. Lee, Clerk of the Board
Ruth C. Willson ,-.~,r,,, ~,! ~-~.~.,~ ~r¥ ~
//.Roanoke .
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540~3-3~ '~SFa~ ~5~._~153-2951
May 10, 2000
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on May 9, 2000, the
Board requests City Council to approve the following Literary Fund loan applications:
A total of $3.0 million for Fishburn Park Elementary School to provide
improvements to include a gymnasium, six classrooms, existing window system
replacement, and central air-conditioning. The debt service for this project will
commence in FY2002-03 and will be paid by the School Board.
A total of $2.0 million for Fairview Elementary School to provide
improvements to include a gymnasium, three classrooms, existing window system
replacement, and central air-conditioning. The debt service for this project will
commence in FY2002-03 and will be paid by the School Board.
The Board appreciates the approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
Enc.
CC:
Ms. Melinda -l. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mrs. Darlene L. Burcham
Mr. William M. Hackworth
Mr..lames D. Grisso
Mr. William L. Murray
Preparing Students for Success
No.
APPLICATION FOR LOAN FROM THE LITERARY FUND OF VIRGINIA
Name of School FishhiJrn Park Flomontar'v gchnnl
To THE STATE BOARD OF EDUCATION,
Richmond, Virginia:
Name of J~JJ~0~-City
Roanoke
Gentlemen:
The School Board for the ~City of ROa_.n. Oke hereby makes application for a
loan of $ 3.0 million __ from the Literaxy Fund of Virginia for the £u.rpose. o.f erecting, enlarging, or aJtering
3057 colonial Avenue, S. W.
(making permanent improvement to) a school building located at ........... as follows:
~g~l IUF,.~, ¥/~ '
(Describe briefly) Improvements to an elementary school to inClude air-conditioning, window
replacement: tho addition nf ~ix cla~rnnmq, and tho aflditinn nq a nvmnmci,lm
1. The said building, addition, or permanent improvement described above, to be of Rr'i ck
(Type of construction, brick, frame, etc.)
will be used as a E 1 ementary building, and is estimated to cost $ 3.0 mi 1 1 i on
(Elem., II. $., Comb. Elem. & II.$.)
2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma-
nent improvement thereto, is $ 4,003,033
3. There is at present a loan from the Literary Fund on this
of $ -0-
Fishburn Park Elementary
(Building or school plant )
in the amount
4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there-
to, and site, on account of which such loan is made.
5. The site on which this building, addition, or permanent improvement, will be located contains ~1_~. 0 acres,
of which --12-.~--- acres are well suited and useable, or can be easily improved and made useable, for playground and
recreational purposes.
6. The plans and specifications for the building or improvement, complying with Minimum School Building Re-
quirements, have been or will be approved by the division superintendent of schools and the Superintendent of Public
Instruction before construction is begun. It is understood that the State Board of Education reserves the right to with-
hold any part or ali of the amount of this loan, if the plans and specifications approved by the Superintendent of Public
Instruction are not followed.
(1)
7. The proposed building, addition, or permanent improvement, is desirable because: (Explain briefly)
I~i~pr0vements to an elementary school to include air~conditioning, window replacement,
the_addition of six classrooms, and the addigion of a gymnasium,
8. The present total indebtedness of the l~y-City for school buildings is $_58_.322,38.t
$ 7,868,000 is owed to the Literary Fund.
, of which
9. This 0[d0~y-City has not defaulted or failed to meet its debt service obligations as and when due for the past
five years except, as follows: None
10. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with
the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education.
1 I. The building or improvement for which this application for a loan is made is part of a long-range planning
program in accordance with the provisions of "Minimum Requirements 'and Standards for School Buildings," Regulations
State Board of Education, and is recommended in the study or survey made by (give title and date)
Fi ve-Year Capita 1 Im~_r_oveme__nt P1 an-_-FY1999_-_2003
12. This loan is to be made for 20 years, and is to be paid in
5to 20
the rate of . 4
per centum .per annum, payable annually.
20
5to20
annual installments, with interest at
.13. The Board of Supervisors for the County, or the Council for the City, has by resolution (page 3 of this application),
agreed to provide for the repayment of this loan.
14. The School Board is not in default in the payment of any part of the principal of any previous loan from the Lit-
erary Fund and, for at least two years immediately before this loan, has not been more than six months in default in the pay-
ment of interest due on any loan from the Literary Fund.
Given under my hand this the 9th day of ~ly
2000
THE SCHOOL BOARD OF
By
, Chairman.
ATTEST:
., Clerk.
SEAL
i
V.A. 005 11116
No,
APPLICATION FOR LOAN FROM THE LITERARY FUND OF VIRGINIA
Name of School Fairview Fle_m_en_t_avy School
Name of (~oVo~y-City Roanoke
To THE STATE BOARD OF EDUCATION,
Richmond, Virginia:
Gentlemen:
The School Board for the ~i~](~-City of ~Oa_.n. oke hereby makes application for a
loan of $ 2.0 million from the Literary Fund of Virginia for the purl~e of erecting, enlarging, or altering
648 Westwood Blvd., N.W.
(making permanent improvement to) a school building located at Roanoke, VA , as follows:
(Describe briefly) Improvements to an elementary school to include air-conditioning., window
replacement, the additimn of t_hvoo cla~evnnme, and i'h~, adei/+inn nF a nwmn:o'
................................... ~.~ ....... lum.
1. The said building, addition, or permanent improvement described above, to be of Brick
(Type of construction, brick, frame, etc. )
will be used as a Elementary building, and is estimated to cost $ 2.0 mi 11 inn
(glem., H. S., Comb~ glem. & H.S.)
2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma-
nent improvement thereto, is $ .q; 7~&, 822
3. There is at present a loan from the Literary Fund on this Fairv~ew Elementary $choo! in the amount
(Building or school plant)
-0-
4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there-
to, and site, on account of which such loan is made.
5. The site on which this 'building, addition, or permanent improvement, will be located contains ] 0.6 acres,
of which 10,6_ acres are well suited and useable, or can be easily improved and made useable, for playground and
recreational purposes.
6. The plans and specifications for the building or improvement, complying with Minimum School Building Re-
quirements, have been or will be approved by the division superintendent of schools and the Superintendent of Public
Instruction before construction is begun. It is understood that the State Board of Education reserves the right to with-
hold any part or all of the amount (~f this loan, if the plans and specifications approved by the Superintendent of Public
Instruction are not followed.
(t)
7. The proposed building, addition, or permanentimprovement, is desirable because: (Explain briefly)
Improvements to an elementary school to include air-conditionin§, window replacement,
the addition of three classrooms, and the addition of a gymnasium.
8. The present total indebtedness of the ~}{~-City for school buildings is $--5~-, 392,383
$ 7~6fl,00D is owed to the Literary Fund.
, of which
9. This ~9(~)J-City has not defaulted or failed to meet its debt service obligations as and when due for the past
five years except, as follows: Nnrle
I0. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with
the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education.
1 I. The building or improvement for which this application for a loan is made is part of a long-range planning
program in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations
State Board of Education, and is recommended in the study or survey made by (give tide and date)
Five-Year Capital Improvement Plan--FY1999-2003
12. This loan is to be made for 20 years, and is to be paid in
$ to 20
the rate of 4[
per centum per annum, payable annually.
20
5 to20
annual installments, with interest at
· 13. The Board of Supervisors for the County, or the Council fOr the City, has by resolution (page 3 of this application),
agreed to provide for the repayment of this loan.
14. The School Board is not in default in the payment of any part of the principal of any previous loan from the Lit-
erary Fund and, for at least two years immediately before this loan, has not been more than six months in default in the pay-
ment of interest due on any loan from the Literary Fund.
Given under my hand this the 9th day of .. May , I~X-~..000
THE SCHOOL BOARD OF
~~¥-CITY
By , Chairman.
ATTEST:
, Clerk.
SEAL
(2)
"~--~--~1~ Melinda J. Payne, Chairman
F. B. Webster Day, Vice Chairman
Charles W. Day
Roanoke
/City School Board P.O. Box 13145, Roanoke, Virginia 24031
Marsha W. Ellison
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy I-~.~i~k of the Board
f:':. 11' ' ~
· 540-853-2381 ° Fa~54~3-_~51p1:43
May 5, 2000
Mrs. Mary F. Parker, CMC/AAE
City Clerk
City of Roanoke
Roanoke, VA 24011
Dear Mrs. Parker:
Please include the enclosed School Board requests on City Council's
May 15 agenda. ]:f there is a change to this request, you will be notified on
Wednesday, May
Thank you for your attention to this matter.
Sincerely,
Cindy H. Lee, Clerk
re
Enc.
cc: Ms. Ann Allen
Preparing Students for Success
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Overview of Summer Youth Program
Please reserve space on your 2:00 p.m., agenda for a 15 minute briefing regarding the
above subject.
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Assistant City Manager for Community Development
~ECE~¥Efl
CITY "' ......
'00 HAY-9 A10:23
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Briefing on the involvement of citizens in the review of
complaints concerning the police department.
Please reserve space on your 2:00 p.m. agenda for a briefing on the above
subject.
DLB/d
Respectfully submitted,
City Manager
CC:
City Attorney
Director of Finance
City Clerk
Office of the City Manager
May 15,2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Background:
Citizens/Police Disciplinary Review Committee
In 199_1 the City Manager's Community Relations Task Force was formed and offered
specific recommendations to create a better bond between citizens and the police. One of
those recommendations was to initiate aprocess for randomly reviewing the conduct of line
officers and the handling of complaints through the use of a citizen review panel.
The Task Force reiterated its position on this matter in a second report in 1993,
encouraging the Police Department to expand the composition of its Disciplinary Review
Committee to include citizens.
Again in July 1997, the Task Force encouraged the Police Department to establish ,a
review Ipanel incorporating citizens. The panel would have full access to the department s
complaint files and on specific requests, would review complaints to determine the nature
and substance. It was suggested that the panel be comprised of no more than five
members, including one fr~)m the police department and one from the Commonwealth
Attorney's Office. The remaining three wouldbe ci,tizens of the city, not affiliated with the
police department or the Commonwealth Attorney s office.
No administrative action was taken following each of these reports regarding the
recommendation for a review panel. However, Chief Gaskins has, over the last six months,
been independently analyzing ways to further involve citizens in understanding police
issues.
In March 2000, several citizens approached City Council regarding the need for citizen
based review. Given the prior work of the Community Relations Task Force, I requested
its review of this request. The committee, in meeting with Chi.e,f Gaskins, learned of his
plans to begin including two citizens, graduates of the Citizens Police Academy on both
department disciplinary review and applicant oral review boards.
On May 1,2000, Chief Gaskins, met with the Task Force to review the current cam ' '
of th.e. depa, rtment's D..isc!pli.nar~ Rev. iew Co, mmittee which consists of two majors aPn°c~'~,~)
cap;a~ns wno review ;ne Tacts aT eacn complaint and make a recommendation to the Chief.
Chief Gaskins maintains the final decision on all disciplinary actions.
I..n the Pol!.ce_De, partme,ntls con. tinui..n,.q e.ffo..rts t.o strengthen and enhance the department's
--~ommunlty ~'o,cing pni~osopny, ~nie~ ~asKins proposed to the Task Force that two
civilians be added to the Disciplinary Review Committee. The civilians would be chosen
from, the grad. ua.tes of the Citizens' Police Academy. Under the Chief's concept, four
acaaemy graaua;es would be selected and trained and they would alternate service on the
review panel with two serving at a time.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Honorable Mayor and Members of Council
May 15, 2000
Page 2
Next Steps:
A review of other Virginia cities revealed that only the City of Richmond has utilized citizen
p_articipation in its disciplinary review process of police conduct. Members of the
Community Relations Task Force conducted interviews with Richmond citizens who have
participated in these reviews and also spoke with United States Department of Jusb
officials on "good" models for citizen review. 'ce
ase.d. on the Task Force's evaluation, the ;Iroup has recommended, and I concur with the
an mat the current Disciplinary Review Committee be extended to include fo r citizens
at will assist in the review of complaints lodged, against the Police Departmenr~3.'~.--~e panel
members must be graduates of the Citizens Police Academy, who will serve on a
rotational basis and agree to the conditions of confidentiality in dealing with disciplinary
matters. The four sworn members of the review panel and four citizens will reach a
consensus and p. rovide a recommendation to the Chief on all disciplinary matters. The
Chief will also utilize graduates in the oral interview boards for recruits.
I will ask the Task Force to review the effectiveness of this process after one year and will
provide an update to the city.
This report is for your information. No action is required.
DLB/MJP/ca
CC;
Respectfully submitt~d,
~Ya~H ~ne L. Bu~
City Manager
George C. Snead, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Chief Joe Gaskins, Police Department
Community Relations Task Force Members
Roanoke City Council
Regular Agenda Item
May 15,2000
The Honorable David A. Bowers, Mayor,
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Proposed Amendments to the Inoperable Vehicle Ordinance
Please reserve 10 minutes on Council's 2:00 agenda for a briefing on the above
referenced matter.
Respectfully submitted,
City Manager
DLB:ca
CC:
City Clerk
City Attorney
Director of Finance
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 19, 2000
File #60-385
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34808-051500 amending and reordaining certain
sections of the 1999-2000 General Fund Appropriations, providing for transfer of funds
between certain accounts and the use of excess budgeted personnel lapse funds. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, May 15, 2000.
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Barry L. Key, Director, Department of Management and Budget
C:hMyFileshnay 1 S.wpd
IN THECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34808-051500.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-2000 General Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
General Fund (1-58) ...................................... $180,706,258
Revenue
Geneml Fund (59-67) ..................................... $176,224,396
1)
2)
3)
4)
5)
6)
7)
8)
9)
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
(001-001-1110-1002)
(001-001-1120-1002)
(001-002-1211-1002)
(001-002-1212-1002)
(001-002-1213-1002)
(001-002-1261-1002)
( 001-002-1263-1002)
( 001-002 -8120-1002)
(001-003-1220-1002)
7,000
4,226
(15,305)
(34,171)
( 7,965)
1,678
333
55,127
( 9,785)
lO)
11)
12)
13)
14)
15)
16)
17)
18)
19)
20)
21)
22)
23)
24)
25)
26)
27)
28)
29)
30)
31)
32)
33)
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee'
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
(001-004-1231-1002)
(001-004-1232-1002)
(001-005-1240-1002)
(001-010-1310-1002)
(001-020-1234-1002)
(001-022-1233-1002)
(001-023-1235-1002)
(001-024-2140-1002)
(001-024-3310-1002)
(001-026-2210-1002)
(001-028-2111-1 O02)
( 001-050-1260-1002)
(001-050-3111-1002)
(001-050-3112-1002)
(001-050-3113-1002)
(001-050-3114-1002)
(001-050-3115-1002)
(001-050-3211-1002)
(001-050-3212-1002)
(001-050-3213-1002)
(001-050-3214-1002)
(001-050-3520-1002)
(001-050-3521-1002)
(001-050-3530-1002)
3,696
9,611
( 2,301)
9,331
4,684
( 6,640)
( 65o)
(21,085)
(176,211)
( 6,815)
( 6,679)
( 4,400)
14,512
(374,197)
59,821
(172,829)
25,116
41,049
12,301
(58,594)
3,383
(12,826)
(91,313)
(26,442)
34)
35)
36)
37)
38)
39)
40)
41)
42)
43)
44)
45)
46)
47)
48)
49)
50)
51)
52)
53)
54)
55)
57)
58)
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Salary Lapse
D-Day Memorial
Contingency
(001-050-4130-1002)
(001-052-1280-1002)
(001-052-3410-1002)
(001-052-4110-1002)
(001-052-4160-1002)
(001-052-4210-1002)
(001-052-4211-1002)
(001-052-4220-1002)
(001-052-4310-1002)
(001-052-4330-1002)
(001-052-4340-1002)
(001-052-7110-1002)
(001-052-8110-1002)
(001-054-1270-1002)
(001-054-5311-1002)
(001-054-5313-1002)
(001-054-5314-1002)
(001-054-5316-1002)
(001-054-5317-1002)
(001-054-5318-1002)
(001-054-7310-1002)
(001-072-2110-1002)
(001-002-9410-1090)
(001-002-7220-3704)
(001-002-9410-2199)
$
(
(
(
(
(
(
(
(
(
(
(
(
(
(
(
(
(
(
(
51,228
61,286)
52,158)
37,091)
12,462)
250,274
19,534)
54,630)
53,445)
96,488)
140,255)
11,552)
32,770)
14,629)
3,648)
28,319)
65,883)
30,182)
1,219)
3,795)
71,325)
16,735
879,325
50,000
45,940
59) Treasurer
60) Commonwealth's
Attorney
61) Sheriff
62) Commissioner of
the Revenue
63) VlSSTA
64) Foster Care
65) General
Administration
66) Employment
Services
67) Direct Social
Service
Administration
(001-020-1234-0613)
(001-020-1234-0610)
(001-020-1234-0611)
( 001-020-1234-0612)
(001-020-1234-0671 )
(001-020-1234-0675)
(001-020-1234-0676)
(001-020-1234-0681 )
(001-020-1234-0685) (
2,342
( 6,815)
(197,296)
( 3,319)
( 3,795)
( 609)
( 15,984)
( 15,091)
32,942)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
May 15,2000
'00 /'//[~'-8 P4:14
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Fund Appropriations - Salary Lapse Report
Background:
Salary lapse is generated as a result of employee turnover and vacancies in City
departments. The status of personnel lapse was reported to City Council during the first
quarter of the current fiscal year. The purpose of this report is to provide a budget
ordinance that encompasses the entire fiscal year, eliminates the budgeted lapse amount,
and adjusts affected departmental operating budgets.
For FY 1999-00, a salary lapse of $879,325 is budgeted, while the total estimated salary
lapse is actually $1,769,742, and has been allocated as shown in Attachment A. The
estimated salary lapse will exceed the initial budgeted amount by $890,417. A significant
portion of this amount was generated by vacancies in public safety departments.
Considerations:
Using the excess lapse, departmental funding needs can be addressed:
· Fire / EMS Department - $150,000 for overtime wages to cover shortages as a
result of 9 vacant positions and long-term illnesses.
· Communications - $54,000 to purchase 60 additional portable radios associated
with the 800 MHz Trunking Radio Project for the Police Department.
City Manager - $43,290 for updating computer equipment, professional assistance
with the Community Relations Task Force Annual Conference, professional fees to
produce the City of Roanoke, VA Department of Economic Development news letter
and the City Page, and expenses to host the Virginia Municipal League Conference
and the NCAA Championship games.
Billings & Collections - $50,987 for overtime costs associated with implementation
of the new utility billing computer system. The utility billing system interfaces with
the handheld meter reading system and generates bills and service orders for
water/sewer customers.
The Honorable David A. Bowers, Mayor and Members of City Council
May 15, 2000
Page Two
Considerations (continued):
Economic Development - $106,200 to cover economic development studies, office
relocation costs, a new quarterly news letter, dues for the Regional Industrial
Facilities Authority, temporary wages due to vacancies, and recruitment expenses
associated with the search for the Director of Economic Development.
· Police - $20,000 for one-time costs associated with establishing a satellite police
office in the Williamson Road area.
· Circuit Court - $20,000 in juror expenses as a result of an increased number jury
trials.
D-Day Memorial - $50,000 for a contribution to the National D-Day Memorial
Foundation. This is the fifth and final payment on a pledge of $250,000 over five
fiscal years.
Solid Waste Manaqement - $350,000 to cover solid waste management tipping fees
as a result of increased tonnage from residential collection and the Homeowners'
Disposal Program.
Recommended Action(s):
City Council authorize the transfer of funding between accounts and the use of excess
budgeted lapse as listed in Attachment A.
Attachments: 1
c: James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
City Manager
Report Author: Arcelia B. Haston #00-15
SALARY LAPSE REPORT - Fiscal Year 1999 - 2000 ATFACHMENT A
NET
DEPARTMENT NUMBER & NAME LAPSE LAPSE REVENUE LAPSE
AVAILABLE ADJUSTMENT ADJUSTMENT ADJUSTMENT
GENERAL FUND
001- 1110 CITY COUNCIL (7,0001 7,000 $7,000
001- 1120 CITY CLERK (4,2261 4,226 4,226
002- 1211 CITY MANAGER 58,595 (58,595' (58,595
002- 1212 OMB 34,171 (34,171' (34,171',
002- 1213 CITIZENS SERVICES CENTER 7,965 (7,965' (7,965',
002- 1261 PERSONNEL MANAGEMENT (1,6781 1,678 1,678
002- 1263 OCCUPATIONAL HEALTH (333 333 333
002- 8120 ECONOMIC DEVELOPMENT 51,073 (51,073 (51,073
003- 1220 ,ClTYA'I-rORNEY 9,785 (9,785 (9,785
004- 1231 DIRECTOR OF FINANCE (3,696 3,696 3,696
004- 1232 BILLINGS & COLLECTIONS 41,376 (41,376'~ (41,3761
005- 1240 MUNICIPAL AUDITING 2,301 (2,301 (2,301
010- 1310 REGISTRAR (9,331) 9,331 9,331
020- 1234 ClTYTREASURER (4,684 4,684 2,342 2,342
022- 1233 COMMISSIONER REVENUE 6,640 (6,640 (3,319 (3,3201
023- 1235 REAL ESTATE VALUATION 650 (650'~ (6501
024- 2140 SHERIFF 21,085 (21,0851 (21,085 0
024- 3310 JAIL 176,211 (176,211 (176,211 0
026- 2210 COMMONWEALTH'S ATTORNEY 6,815: (6,815 (6,815 0
026- 2211 COST COLLECTIONS UNIT 0' 0 0
028- 2111 CLERK OF CIRCUIT COURT 6,679 (6,6791 (6,679)
050- 1260 DIRECTOR OF PUBLIC SAFETY 4,400 (4,400 (4,400)
050- 3111 POLICE - ADMINISTRATION (14,512 14,512 14,512
050- 3112 POLICE-INVESTIGATION 394,197 (394,197 (394,197)
050- 3113 POLICE - PATROL (59,821 59,821 59,821
050- 3114 POLICE- SERVICES 172,829 (172,829 (172,829
050- 3115 POLICE- TRAINING (25,116 25,116 25,116
050- 3211 FIRE-ADMINISTRATION (41,949 41,049 41,049
050- 3212 FIRE- SUPPORT (12,301 12,301 12,301
050- 3213 FIRE - OPERATIONS 208,594 (208,594) (208,594
050- 3214 FIRE - AIRPORT RESCUE (3,383 3,383 3,383
050- 3520 EMERGENCY SERVICES 12,826 (12,826 (12,826
050- 3521 EMERGENCY MEDICAL SERVICES 91,313 (91,313 (91,313
050- 3530 ANIMAL CONTROL 26,442 (26,442 (26,442
050- 4130 COMMUNICATIONS 2,772 (2,772) (2,772
052- 1280 DIRECTOR OF PUBLIC WORKS 61,286 (61,286 (61,286
052- 3410 BUILDING INSPECTIONS 52,158 (52,158 (52,158
052- 4110 STREETS & TRAFFIC 37,091 (37,091 (37,091
052- 4160 TRAFFIC ENGINEERING 12,462 (12,462 (12,462
052- 4210 SOLID WASTE MGMNT/REFUSE 99,726 (99,726 (99,726'
052-4211 SOLID WASTE MGMNT/RECYCLING 19,534 (19,534 (19,534'
052- 4220 CUSTODIAL SERVICES 54,630 (54,630 (64,630'
052- 4310 ENGINEERING 53,445 (53,445 (53,445'~
052- 4330 BUILDING MAINTENANCE 96,488 (96,488 (96,488
052- 4340 PARKS MAINTENANCE 140,255 (140,255 (140,255'~
052- 7110 RECREATION 11,552 (11,552 (11,552
052- 8110 DEPT. OF PLANNING & COMM. DEVPT. 32,770 (32,770' (32,77(~
054- 1270 DIR OF HUMAN DEVELOPMENT 14,629 (14,629' (14,62g
054- 3320 JUVENILE DETENTION HOME 0 0 0
054- 3330 ' OUTREACH DETENTION 0 0 0
054- 3350 YOUTH HAVEN I 0 0 0
054- 3360 CRISIS INTERVENTION 0 0 0
054- 5311 SOCIAL SVCS - ADMIN 3,648 (3,648 (1,824 (1,824
054- 5313 SOCIAL SVCS - INCOME MNT 28,319 (28,31(~ (14,160) (14,159
054- 5314 =SOCIAL SVCS - SERVICES 65,883 (65,883 (32,942 (32,9421
054- 5316 SOCIAL SVCS - EMPLOYMENT 30,182 (30,182 (15,091 (15,091
054- 5317 FOSTER PARENT TRAINING 1,219 (1,21~ (609 (6101
064- 5318 VISSTA 3,795 (3,795'~ (3,795 0
054- 7310 LIBRARIES 71,325 (71,325 (71,3251
056- 1237 SUPPLY MANAGEMENT 0 0 0
072- 2110 CIRCUIT COURT 3,265 (3,2651 (3,265
SUBTOTAL - LAPSE GENERATED 2.043.251 ;2.043.2511 ;273.509 ¢$1.769.742t
002- 9410 PERSONNEL LAPSE (879,325 879,325 $879,325
SUBTOTAL 1.163.926 (1.163.92l)] (273.509' i'$890.417~
RECOMMENDED USE OF REMAINING PERSONNEL LAPSE
D-DAY MEMORIAL (50,000 50,000 $50,000
002- 9410 CONTINGENCY (45,940 45,940 45,940
050- 3213 FIRE- OPERATIONS (150,000 150,000 150,000
050- 4130 COMMUNICATIONS (54,000 54,000 54,000
002- 1211 CITY MANAGER (43,290 43,290 43,290
004- 1232 BILLINGS & COLLECTIONS (50,987 50,987 50,987
002- 8120 ECONOMIC DEVELOPMENT (106,200 106,200 106,200
050- 3112 POLICE-INVESTIGATION (20,000' 20,000 20,000
952- 4210 SOLID WASTE MGMNT/REFUSE (350,00C 350,000 350,000
072- 2110 CIRCUIT COURT (20,000' 20,000 20,000
TOTAL 273.509 1'273.509 (273.5091 $0
Marp F. Parker, CMC
City Clerk
CITY OF R O/INOKE
Office of the City Clerk
May 19, 2000
File #60-183
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34809-051500 amending and reordaining certain
sections of the 1999-2000 General and Capital Projects Fund Appropriations, providing for
appropriation/transfer of $580,605.00, in connection with environmental commitments
related to clean-up efforts at the Public Works Service Center. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Barry L. Key, Director, Department of Management and Budget
C:LMyFil~nay I 5.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34809-051500.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follow.s, in part:
General Fund
Appropriations
Nondepartmental
Contingency (1) ...........................................
Transfers to Other Funds (2) .................................
Fund Balance
Reserved for CMERP - City (3) ...............................
Capital Projects Fund
Appropriations
Flood Reduction
Roanoke River Flood Reduction (4) ............................
General Governmen{
Environmental Issues - PWSC (5-10) ..........................
Public Facility Improvement - PVVSC (11 ) .......................
Settlement State DEQ-PWSC (12-13) ..........................
$64,101,084
33,169
63,260,645
$ 1,601,316
$14,151,707
5,140,957
$13,760,534
1,408,316
86,384
340,000
1 ) Contingency
2) Transfer to Capital
Projects Fund
3) Reserved for
CMERP - City
4) Appropriation from
General Revenue
5) Greenway Project
6) Environmental
Management
System
7) Stream Bank
Restoration
8) Audits
9) Environmental
Consultants/
Subcontractors
10) Legal Costs
11 ) Appropriation from
General Revenue
12) Greenway Project
13) Community Projects
(001-002-9410-2199)
(001-004-9310-9508)
(001-3323)
(008-056-9620-9003)
(008-052-9670-9213)
(008-052-9670-9215)
(008-052-9670-9216)
(008-052-9670-9217)
(008-052-9670-9251 )
(008-052-9670-9252)
$(74,007)
276,007
(202,OOO)
(296,182)
50,000
30,000
17,500
15,000
223,105
30,000
(008-052-9671-9003) (8,416)
(008-052-9681-9213) 150,000
(008-052-9681-9214) 65,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
May 15,2000
'00 MAY -8 PJ:14
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Appropriation and Transfer of Funds - Public Works Service
Center Environmental Commitments
Background:
As City Council was informed earlier, funding needs for environmental commitments
related to the Consent Agreements and clean-up at the Public Works Service Center
(PWSC) have been identified. Attached is a chart showing the revised amount of funding
needs identified to date, the schedule of expenditures required over the next three years,
and recommended funding sources.
Considerations:
To meet our legal commitments for the current fiscal year, Council action is needed to
appropriate or transfer funds totaling $580,605 to the PWSC project.
Recommended Action:
Recommendation is that City Council approve the attached budget ordinance authorizing
the transfer of funds as follows:
Appropriation/Transfer From:
Account Name
Account Number
Amount
Roanoke River Flood Reduction
Public Facility Improvement
CMERP - FY 1999-00 (Reallocated
from Other Projects - See Attachment)
General Fund Contingency
008-056-9620-9003
008-052-9671-9003
001-002-9410-2199
$296,182
8,416
202,000
74,007
Total - Appropriation/Transfer From $580,605
Mayor David A. Bowers and Members of City Council
Appropriation and Transfer of Funds - PWSC Environmental Commitments
Page 2
Appropriation/Transfer To:
Account Name
Environmental Issues:
Environmental Consultants/Subcontractors
Legal Costs
Greenway Project
Environmental Management System
(Lee Faulkner)
Stream Bank Restoration
Audits (PWSC, P&R, ULS, etc.)
Subtotal
Settlement State DEQ:
Annual Hazardous Waste Clean-up Day
(Community Projects)
Greenway Project
Subtotal
Account Number
008-052-9670-9251
008-052-9670-9252
008-052-9670-9213
008-052-9670-9215
008-052-9670-9216
008-052-9670-9217
008-052-9681-9214
008-052-9681-9213
Amount
$223,105
30,000
5O,000
30,000
17,500
15,000
$365,605
$ 65,000
.150,000
$215,000
Total - Appropriation/Transfer To $580,605
Mayor David A. Bowers and Members of City Council
Appropriation and Transfer of Funds - PWSC Environmental Commitments
Page 3
We will continue to monitor the project to ensure we meet our legal commitments. Please
advise if you have any questions.
Attachments: I
C:
City Clerk
City Attorney
Director of Finance
Office of Management & Budget
Report Author: Diane Smallwood
Respectfully submitted,
City Manager
# 00-17
FUNDING SOURCES - ENVIRONMENTAL COMMITMENTS FOR PUBLIC WORKS SERVICE CENTER
Estimated ~
Object Additional
Account Code Description Funds FY 1999-00 FY 2000-01 FY 2001-02
Needed
Environmental Issues - PWSC
008-052-9670 9251
Environmental Consultants/Subcontractors $693,381 $243,381 $225,000 $225,000
9252
Legal Costs 90,000 30,000 60,000
9253 Other Costs
9213 Greenway Project 50,000 50,000
9215 Environmental Management System (Lee Faulkner) 30,000 30,000
9216 Stream Bank Restoration 17,500 17,500
9217 Audits (PWSC, P&R, ULS, etc.) 45,000 15,000 15,000 15,000
Subtotal- Environmental Issues- PWSC $925,881 $385,881 $300,000 $2a.0,000
Settlement State DEQ
008-052-9681 9214 Annual Hazardous Waste Clean-up Day (Community ~
Projects)* $169,640 $65,000 $65,000 $39,640
9213 Greenway Project 150,000 150,000
9216 Stream Bank Restoration Project ** 75,000 75,000
Subtotal - Settlement State DEQ - PWSC $394,640 $215,000 $140,000 $39,640
ii GRAND TOTAL $1 ~3_~0,521 $600,881 ?.~.0,000 $279,640
Transfer from Capital 004-9310 ($477,911 budgeted for each year through FY 2001-02) $296,182 $380,000 $279,640
008-052-9670 9003 Environmental Issues - PWSC 20,276
008-052-9671 9003 Public Facility Improvement - PWSC 8,416
FY 1999-00 CMERP Funds Reallocation of CMERP Funds *** 202,000
FY 2000-01 CMERP Funds Reallocation of CMERP Funds 60,000
General Fund Contingency To be provided from General Fund Contingency
001-002-9410-2199 74,007
TOTAL IDENTIFIED FUNDING
~ $940,521 $600,881 $60,000 $279,640
City shall sponsor and underwrite for a period of up to three years, or longer if funds are remaining.
The project shall be completed within three years of the effective date of the Consent Order.
Reallocation of CMERP Funds - Resurfacing and Paving of Public Works Service Center Parking Lot ($75,000); Misc. Snow Equipment Parks ($10,000); Boom Mower ($15, 000);
Traffic Engineering Mini-projects ($25,000); Replacement of Plastic Globes on CBD Street Light Poles ($32, 000); Recycling Carts/Bins ($12,500); Mobile Video Systems/Hand-
held Radar Systems/Traffic Radar Systems ($5,000); Forest/Brush Firefighting Equipment ($5,000); Front Deck Mower ($16,000); and Reforestation Program ($6,500).
Roanoke
City Public Schools
Public Information Office · P.O. Box 13145, Roanoke, Virginia 24031
Telephone: (540)853-2816 · Fax: (540)853-2817
P1 .:7
April 18, 2000
Mrs. Mary Parker
Clerk to City Council
City Municipal Building
215 Church Avenue
Roanoke, VA 24011
Dear Mrs. Parker:
The Roanoke City Public Schools welcomes the opportunity to share instructional innovations and
highlights with City Council. The Superintendent requests that a presentation on the "High School Reno-
vation Plans," no longer than 15 minutes in length, be included as an agenda item for the 2:00 p.m. session
of the City Council meeting on Monday, May 15, 2000.
Dr. Harris, along with representatives, will present an overview of the renovation plans proposed for
Patrick Henry and William Fleming high schools.
We look forward to this sharing opportunity with Council. If I may answer any additional questions,
please don't hesitate to call (2816).
/sd
Sincerely,
Lissy Runyon
Public Information Officer
cc:
Darlene L. Burcham
Dr. E. Wayne Harris
Excellence in Educotion
Mary F. Parker, CMC
City Clerk
CITY OF RO/tNOKE
Office of the City Clerk
May19,2000
File #60-63
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34810-051500 amending and reordaining certain
sections of the 1999-2000 General Fund Appropriations, providm, for tr
$800,000.00, in connecti ,i,..,~, ~^~nr~.-,o' r,-. , ' g ansfer of
on ,,,,, vv ....... --,ompensabon c~aims in certain departmental
workers' compensation accounts. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, May 15,
2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
A~achment
pc:
Darlene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Kenneth S. C(onin, Director, Department of Human Resources
C: ~t'yFiles~nay i S. wpd
IN THECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34810-051500.
AN ORD INAN(~E to amend and reordain certain sections of the 1999-00 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-00 General Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
ADDroDriations
General Fund (1-44) ...................................... $180,682,844
1) Workers' Comp
Wages (001-004-1232-1135) $ 12,128
2) Workers' Comp
Wages (001-024-3310-1135) 22,268
3) Workers' Comp
Wages (001-050-3113-1135) 143,409
4) Workers' Comp
Wages (001-050-3114-1135) 1,299
5) Workers' Comp
Wages (001-050-3115-1135) 472
6) Workers' Comp
Wages (001-050-3213-1135) 99,099
7) Workers' Comp
Wages (001-050-3214-1135) 429
8) Workers' Comp
Wages (001-052-4110-1135) 8,869
9) Workers' Comp
Wages (001-052-4210-1135) 10,272
10) Workers'Comp
Wages (001-052-4211-1135) 1,863
11) Workers' Comp
Wages (001-052-4330-1135) 3,436
12) Workers'Comp
Wages (001-052-4340-1135) 44,988
13)
14)
15)
16)
17)
18)
19)
2O)
21)
22)
23)
24)
25)
26)
27)
28)
29)
3O)
31)
32)
33)
34)
35)
36)
Workers' Comp-
Wages
Workers' Comp
Wages
Workers' Comp
Wages
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
Workers' Comp
Medical
(001-054-1270-1135)
(001-054-3320-1135)
(001-004-9110-1135)
(001-002-1261-1140)
(001-002-1263-1140)
(001-002-8120-1140)
(001-004-1231-1140)
(001-004-1232-1140)
(001-022-1233-1140)
(001-024-3310-1140)
(001-050-3112-1140)
(001-050-3113-1140)
(001-050-3213-1140)
(001-050-3521-1140)
(001-050-4130-1140)
(001-052-3410-1140)
(001-052-4110-1140)
(001-052-4160-1140)
(001-052-4210-1140)
(001-052-4211-1140)
(001-052-4220-1140)
(001-052-4310-1140)
(001-052-4330-1140)
(001-052-4340-1140)
11,197
2,251
(400,O00)
199
3,381
9,055
96
9,812
737
37,264
300
175,936
94,498
2,841
1,757
1,341
6,717
16,317
10,491
152
501
455
4,939
47,121
37) Workers' Comp-
Medical (001-052-7110-1140) $ 5,935
38) Workers' Comp
Medical (001-052-8110-1140) 240
39) Workers' Comp
Medical (001-054-1270-1140) 211
40) Workers' Comp
Medical (001-054-3320-1140) 6,889
41) Workers' Comp
Medical (001-054-5314-1140) 321
42) Workers' Comp
Medical (001-054-3360-1140) 373
43) Workers' Comp
Medical (001-054-7310-1140) 141
44) Workers' Comp
Medical (001-004-9110-1140) (400,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
May 15,2000
'00 MAY 11 P2:~2
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Funding for Workers' Compensation Wage and Medical Accounts
Background:
Workers' Compensation is defined as "exclusive remedy, under law, for all covered
employees for compensating injuries and occupational diseases arising in the course of and
within the scope of employment." The City is currently self-insured for Workers'
Compensation liability with excess insurance above the $1,000,000 (per occurrence) level.
Funding has been budgeted in the general fund for the current fiscal year to cover workers'
compensation wage and medical payments. These types of fringe benefits are budgeted as
a lump sum in the non-departmental category because annual charges for each department
are difficult to project accurately.
Recommended Action(s):
City Council authorize the transfer of $800,000 to cover Workers' Compensation claims in
the departmental workers' compensation accounts (see attached spreadsheet) from the
following sources:
.Funding Sources:
Account Number
Amount
Workers' Compensation - Wages
Workers' Compensation - Medical
001-004-9110-1135
001-004-9110-1140
$400,0O0
$400,000
C:
Mary Parker, City Clerk
William Hackworth, City Attorney
James Grisso, Director of Finance
Respectfully submitted,
urcham
City Manager
Report Author: Glenn Asher, Risk Management Officer Report # 00-18
ATTACHMENT A
WORKERS COMPENSATION ANALYSIS
BUDGET ADJUSTMENTS FOR WORKERS' COMPENSATION
Expended
Fund Agency Organization Object Department Name Thru
3/31/2000
Estimated
Exp. for Budget
April - June Adjustment
$9,096 $3,032 $12,128
16,70 $5,567 $22,268
107.557 $35.852' $143,409
974 $325 $1,299
354 $118 $472
7~24- $24,775 $99,099
322 $107 $429
W/C - Wages
001 004 1232 I 135 Billings & Collections
001 024 3310 1135 Jail
001 . 050 3113 1135 Police- Patrol
001 050 3114 I 135 Police Services
001 050 3115 1135 Police Training
001 ~ 050_~'~213 ~~lFire_Operations
001 050 . 3214 I 135 / Fire - Airport ~sscue
001 052 ~ 4110 _ 11_35 Streets & Traffic 6,652 $2,217 $8,869~
001 052 ~ 42 IQ I 135 Solid Waste Management- Re~fuse 7,~04~t $2.568 $10,272
001 052 4211 1135 ' ~ - ~'
Sohd Waste Management - Recycling I 397 $466 $1,863
001 052 4330 1135 __Buildin_g Maintenance 2,577 $859 $3,436
001 052 _ 4340 · I 135 Parks/Grounds Maintenance ~ 33.741 - $1 1,247 $44,988
001 054 1270 I 135 Director of Human Develo ment ·
~ - · . . ~ ..... P 8,398 $2,799 $11,197
001 054 3320 1135 Juvenile Detention Center ~ 1.688~ - $563 $2,251
W/C - Medical
001 002 1261 1140 Personnel Management
001 002 1263 I 140 Occupational Health Clinic
001 002 8120 I 140 Economic Development
001 004 1231 I 140 Finance
001 004 1232 1140 OBC
001 022 1233 1140 Commissioner of Revenue
/49 50 - 199
2.536 845 3,381
6.791 2,264 9,055
72 24 96
7,359 2,453 9.812
553 184
737
001 024
001 1024
001 050
001 050 3213 1140 Fire - Operations
001 050 3521 . 1140 Em~rgencyMedical Services.
001 050 4130 I 140 Communications
001 052 3410 1140 -Buil~in~lns~p;c~i~ns
001 052 ~ 4110 ~ 1140 ~'Str~e~T~a~a~c
001 052 ' 4160 ' 1140 'Traffic Engineering
~ 001 ~ 052 ~ 4210 i 1140 '~SolidWa~tsteMan~g~ment-Refuse
001 _ 052 _ 4211 1140 Solid Waste Man~ement- Recycling
001 052 4220 1140 ~Custodi~/se~ice~
001 052 4310 1140 Engineering
001 052 4330 I 140 Building Maintenance
001 052 4340 I 140 Parks/Grounds Maintenance
001 052 71 I 0 140 Recreation
001 052 81 I 0 ~ 140 Communi~ Planning
001 . 054 3320 ~ . 140 ~Juvenile Detention Home
001 054 1270 140 Director ~ Human Development
001 . 054 , 5314 14~ _ Social Se~ic~s - Se~ice~
001 054 3360 140 Crisis Inte~ention '
001 054 7310
74,971 24.990
2,131 710
1,318 439
1.006 335
5.038 1,679
12,238 4,079
7.868 2,623
114 38
376. 125
3310 1140 Jail
33/2 T 1140 ~oli~e-/nVes~gation . 27,948 9.316_ 37.264
...... ~- 225_ 75 300
3113 1140 Police-Patrol 13 ,952 43,984 175.936
94,498
2,841
1,757
1,34
6,717
16,317
10,491
152
501
341 114 455
3,704 1,235 4,939
35,341 11,780 47,121
4,451 1,484 5,935
180 60 240
5,167 1,722 6,889
158 53 211
241 80 321
..... 280 93 373
140 Libraries ~
........ 106 35 41
004 · 91 I 0 I 135 'Residual Fringe Benefits - Wages - ' $400,000
004 9110 1140 · Residual Fringe Benefits - W/C Medicals $40~.000
001
001
00/05/11
wcCouncRepOOb. WK4
Mary~F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 19, 2000
File #5-24-530
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Ms. Burcham and Mr. Hackworth:
A report of the City Manager recommending an amendment to the City Code to provide for
changes in the Police Department's wrecker services/towing contract, was before the
Council of the City of Roanoke at a regular meeting which was held on Monday, May 15, '
2000.
On motion, duly seconded and unanimously adopted, the report was referred back to the
City Manager and the City Attorney for review in regard to inclusion of a non-discrimination
clause in all City contracts.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief, Department of Police
C:kMyFilesMnay I S.wlxl
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable David A. Bowers, Mayor, and Member of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Amendment to Roanoke City Code Related to Towing Services
Background:
The Roanoke City Police Department utilizes a "rotating wrecker service list" when
dispatching towing companies to remove vehicles from accident scenes or when they are
otherwise impeding the orderly flow of traffic. To be included on this list, a wrecker service
company must sign the City's Wrecker Service Contract and comply with specific
requirements outlined in the contract. The Roanoke City Police Department's current Wrecker
Service contract, prepared by the Department in 1992, no longer provides adequate
compensation for the towing companies, nor does it include necessary insurance, inspection,
and safety requirements.
Over the last three months, City representatives from the Police Department, Office
of Management and Budget, and the City Manager's Office have been working in
consultation with representatives of the local towing industry (Brown & Son, Robert Young,
Weststar, and Wood's) to review and make recommendations for appropriate amendments
to the Wrecker Service contract, Rules and Regulations, and the corresponding sections of
the City Code. In addition, the Police Department conducted a survey to find out how
localities across the state meet their communities' towing needs and found that most localities
allow wrecker services to charge market rate prices and tow vehicles to their private secured
lots.
Considerations:
Recommendations for changes to the City Code are attached. The proposed Rules
and Regulations, and the Wrecker Service Application are attached for information. The
major changes in the Rules and Regulations will allow towing companies to store vehicles in
private secured lots, to charge customers market rates, and to dispose of vehicles when
appropriate. A vehicle will be stored in the City's impoundment lot only when the Police
Department determines the vehicle needs to be retained by the City as evidence. This
change will substantially reduce the number of vehicles that are stored at the City's impound
lot. The Police Department and Wrecker Service Companies have agreed to enhance public
safety by ensuring that all tow vehicles have appropriate safety equipment to protect citizens,
personnel, and the environment.
Honorable David A. Bowers, Mayor, and Member of City Council
Amendment to Roanoke City Code Related to Towing Services
Page 2
We expect that there will be no or minimal budgetary impact. The revenue received
from storage fees and automobile auctions will be reduced; however cost to administer and
staff this activity will also be substantially reduced. Police officers' time will be reallocated
to other important community needs.
To ensure the towing companies on the City's wrecker service list charge reasonable
towing fees and adhere to the regulations spelled out in the companies' contract with the City,
a Towing Advisory Committee will be appointed by the City Manager. This Committee will
meet quarterly and will include representatives from the community, City of Roanoke Police
Department, other public safety departments, and the towing industry.
The recommended changes to the City Code along with the Rules and Regulations
and the Wrecker Service Application, have been reviewed and approved by the City
Attorney's Office and representatives of wrecker service companies that are included on the
Roanoke City Towing list.
Recommended Action:
City Council approve the attached changes to the City Code, and authorize the City
Manager to appoint a Towing Advisory Committee and to execute, on behalf of the City,
contracts with wrecker service companies.
Respectfully submitted,
City Manager
Attachments 3
C:
City Clerk
City Attorney
Director of Finance
Brown & Son
Robert Young
Weststar
Wood's
Author's Name: Major S. O. Wills //00-20
Attachment 1
Sec. 20-7.General powers and duties of city manager with respect to traffic
(c) The city manager is hereby authorized and directed to make, promulgate and enforce rules
and regulations, not inconsistent with the provisions of this chapter or any other ordinance of the city:
(4) Establishing criteria for eligibility of persons to enter in towing service agreements or contracts
with the city and establishing operational procedures for services rendered pursuant to such
agreements or contracts.
Sec. 20-66.Stopping on streets and highways generally.
(b)****
Whenever a vehicle involved in an accident is found upon a street or highway and is so located as to impede
the orderly flow of traffic, the police department or an authorized agent of the police department may at no
cost to the owner or operator remove such vehicle to some point in the vicinity where it will not impede the flow
of traffic.
Sec. 20-94.Officer's report of removal; notice to owner of impounding.
(a)The officer removing or causing the removal of any vehicle under the preceding section shall immediately
make a written report thereof to the chief of police setting forth the date, time and place of, and the reason for
such removal, the location of the facility in which the vehicle is being held, and the license number of the
motor vehicle removed.
Sec. 20-95.Manner of redeeming impounded vehicles; costs.
(a)Subject to the provisions contained in subsection (b) of this section, before the owner or person entitled to
the possession of any vehicle impounded pursuant to this division shall be permitted to remove the same from
the custody of the police department, wherever stored, he shall fumish evidence of his identity and right to
possession of such vehicle, shall sign a receipt therefor, and shall pay a service charge. The service charge
shall consist of the reasonable cost of removing and storing the vehicle, including any special equipment
used or special services rendered. --: j j ......... ~- - -~' -' .... J -" .... ~-~ ~, ,~,~, ..... ,-,-, -
UCLWCCll tllC IIULt, 3 UI U.VIJ fi.iii, aid f-^^ ........ J ....... L_ ,_,, .... ,~,.,~, ^^, ,~.., ..... ,__._,_ . ..... _, ,__L ......
U.UU l.J.lll., gtiltJ. 3CYgTllL,y UUlI~J. 3 [,.{)tU.UU} 11 LIIC ¥CllI~IC was {.uwcu uctwccttthc
u,u,u,~m~, flie Such service
charge; shall constitute a lien on the vehicle so towed or impounded, and the city and/or the operator of such
approved place of storage are authorized to retain possession of such vehicle until such charges are paid.
Sec. 20-96.Payment of removal costs not to be released from other violations, etc.
The payment of any renioval or storage charg, service charge as provided for in the preceding section
shall not release the owner or operator of such vehicle from any charge arising out of the violation of any of the
provisions of this Code or other law or of any other ordinance or regulation of the city violated by him, or from
the payment of any fine or penalty which may be otherwise lawfully imposed for such violation.
Co
Attachment 2
City Manager's Rules and Regulations for Wrecker Services
All wrecker service company owners (W.S.C.) will complete, in full, the Roanoke City
Police Department's information forms regarding their service.
Ail W.S.C. will charge individuals directly for towing service calls and will not bill the
City. Under normal circumstances, W.S.C. will tow vehicles to their own storage lots
unless instructed by "Police Department" to tow vehicle to the city's impound lot. The
W.S.C. storage lot shall be maintained at the W.S.C. own risk and expense. The
storage lot shall contain a related office area to accommodate transactions with the
public.
ATowing Advisory Committee (Committee) will be formed in FY 2000. The Committee
will meet at least on a quarterly basis to review towing-related policies, issues and
situations brought to their attention by the Police Department. The Committee will
make towing-related recommendations to the Police Department. The Police
Department will take the committee's recommendations under advisement as
decisions are made regarding towing policies, future changes to towing contract, and
disciplinary decisions. The Committee will include representatives of the City of
Roanoke's Public Safety departments, citizens, and wrecker services and will be
appointed by the City Manager.
All vehicles and drivers must:
Be properly registered with the Virginia Department of Motor Vehicles
(This includes titling and appropriate license plates.)
Comply with all local and State license requirements. (Including City decals
and business licenses)
Meet all motor vehicle inspection requirements (lights properly located, proper
side markers of proper colors, etc.)
Mark vehicles with owner's name and telephone number as required by State
law.
Provide list that includes names, dates of birth, and social security numbers for
all drivers. Furnish the Police Department this information for any new hires
within 30 days of hire date.
EJ
Have appropriate equipment and drying chemicals on trucks for the clearing of
debris from accident scenes as required by State law. Each truck must carry
reflector triangles or other emergency-warning devices, reflective vests, oil-
absorbent materials, fire extinguisher, broom, and a square-nosed shovel.
W.S.C. must maintain insurance issued by a company licensed to transact business
in this state, during the time period the service is listed on the Police's towing list. The
certificates shall provide coverage against any and all claims and demands made by
any person or persons whomsoever for property damages or bodily injury (including
death) incurred in connection with the services to be provided under this contract.
With respect to the Commercial General Liability coverage and the Automobile
Liability coverage and upon approval of this permit, and for each year the W.S.C. is
listed on the Police Department's tow list a Certificate of Insurance listing the types
and amounts of coverage set forth in this Agreement, the effective dates of such
insurance, and naming the City, its officers, employees and agents as additional
insureds shall be provided to the Roanoke Office of Risk Management. With respect
to the Worker's Compensation coverage, the W.S.C.'s insurance company shall waive
rights of subrogation against the City, its officers, agents and employees. The
required forms and amounts of insurance are as follows:
1. Commercial General Liability: One million dollars ($1,000,000.00)
ao
$1,000,000.00 General Aggregate Limit (other than Products/Completed
Operations)
$1,000,000.00 Products/Completed Operations Aggregate Limit.
$1,000,000.00 Personal Injury and Advertising Injury Liability ( including
liability for slander, libel, and defamation of character.)
$1,000,000.00 each occurrence limit (including contractual liability).
Garage Liability: $1,000,000.00 per occurrence.
Garage Keeper's Legal Liability: $1000,000.00 per occurrence.
Automobile Liability: $1,000,000.00 combined single limit.
The required certificates of insurances shall contain the following statement: "Should
any of the above-described policies be canceled before the expiration date thereof,
the issuing company shall provide 30 days written notice to the City Manager."
W.S.C. must have an office and telephone number. The services must be open 8
hours per day, Monday through Friday except for holidays. Towing services must be
available 24 hours per day, 7 days a week and must respond to Police calls for service
within fifteen (15) minutes of dispatch call. W.S.C. telephone numbers must be listed
in Roanoke telephone book under the business name.
2
Kw
W.S.C. will make towed vehicles available to citizens at any time within the first 24
hours after it has been towed and within two hours after the citizen has notified the
W.S.C. of their intention to pick up the vehicle. After the first 24 hours, citizens can
obtain their vehicles during normal business hours of the W.S.C.
W.S.C. should notify the Police Department in writing if special circumstances, such
as illness, would prevent them from being able to respond to dispatch calls for a period
of time. Under normal circumstances when the weather is not a factor, if a wrecker
service refuses over three calls that were dispatched to them within a month time and
had not provided prior notification to the Police Department of special conditions which
prevent them from responding, they may be removed from the towing list, after the
situation is reviewed by Committee.
W.S.C. placed on the regular rotating list must have a City of Roanoke business
license and a secured storage facility lot in the City of Roanoke. Towed vehicles must
be properly stored within the City of Roanoke or at a secured storage facility lot that
is located no more than 2 road miles outside of City limits.
W.S.C. using answering services must be able to respond to the dispatch center by
telephone within three (3) minutes of call. Should an accident scene present a
situation requiring an immediate response, due to complete blockage of streets or
other reasons deemed appropriate by public safety personnel, dispatchers will not be
required to wait for response and will move on to the next or most appropriate service
available. City dispatchers will not page wrecker services.
The Police Department's Patrol Sargent will inspect wrecker services on an annual
basis to ensure compliance with the conditions of this contract.
A complete list of towing/recovery fees will be available at the W.S.C. business
address. A copy of those fees will be submitted to the City of Roanoke's Police Patrol
Bureau no later than January 15 of each year the wrecker service is included on tow
list.
The City of Roanoke shall not be responsible for any towing or storage fees,
auctioneer's appraisal, fees or commissions, advertisement fees or expenses, or any
other fees or expenses incurred in connection with towing services provided by
W.S.C..
Any W.S.C. discovered to be responding to police situations through the use of
monitoring equipment and without having been notified by the police dispatch center
may be removed from the rotating list, after situation is reviewed by the Committee.
The Police Department maintains two towing lists which divides the city into two parts,
north and south. W.S.C. can elect to be listed on one of both of these lists.
3
R=
Failure to comply with any portion of these rules and regulations may result in
temporary or permanent removal from the City of Roanoke's tow list. Certain issues
and infractions will be reviewed by the Committee before the Police Department takes
final action.
The W.S.C. shall abide by all federal, state, and local laws, codes, ordinances and
regulations, and while performing its duties.
4
Date
Name of Applicant
Attachment 3
APPLICATION TO PROVIDE WRECKER SERVICE
Local Business Address
Business Telephone
Owner's Name (if sole proprietorship or partnership)
Home Address
Home Telephone
Name of Company's General Insurance Carrier
Policy Number
Insurance Agent
Number of vehicles to be used
List each vehicle to be used (include make, model, license number, and towing
capacity/weight of each)
The undersigned has received and reviewed the requirements to be placed on the rotating
wrecker service list established by the Roanoke City Police Department and understands
and agrees that the service must meet all standards and procedural requirements as set forth
by the Roanoke City Manager and that the company will be removed from the list for
violations of such standards or requirements or applicable Federal, State or local law.
Copies of general liability and of vehicular liability certificates are attached.
Signature Attest:
I-"! APPROVE I--I DISAPPROVE [] RETURNED FOR FURTHER INFORMATION
City Manager/Designee
Date
2
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 19, 2000
File #60-178-432-511
James P. Baker, Executive Director
Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Mr. Baker:
I am enclosing copy of Resolution No. 34812-051500 authorizing execution of a
Redevelopment Area Cooperation Agreement between the City of Roanoke and the
Roanoke Redevelopment and Housing Authority, to provide for implementation of certain
aspects of the Redevelopment Plan for the Gainsboro Community Program Area, which
Plan was approved by Council on January 10, 1972, for the purpose of revitalizing that part
of the City known as the Gainsboro community. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Kit B. Kiser, Assistant City Manager for Operations
James D. Grisso, Director of Finance
Barry L. Key, Director, Department of Management and Budget
C:hMyFile~hmay 1 ~.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of May, 2000.
No. 34812-051500.
A RESOLUTION authorizing execution of a Redevelopment Area Cooperation
Agreement between the City of Roanoke and the Roanoke Redevelopment and Housing
Authority to provide for implementation of certain aspects of the Redevelopment Plan for
the Gainsboro Community Program Area, which Plan was approved by City Council on
January 10, 1972 for the purpose of revitalizing that part of the City known as the Gainsboro
Community.
WHEREAS, it appears that some sections of the City located in the general area of
Orange Avenue and Williamson Road, west ofi-581 contain blighted areas which, by reason
of dilapidation, Obsolescence, faulty arrangement of design, deleterious land use or obsolete
layout are detrimental to the safety, health, morals or welfare of the residents of the City; and
WHEREAS, the City desires that the Roanoke Redevelopment and Housing
Authority undertake the implementation of certain aspects of the Redevelopment Plan;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, a Cooperation Agreement with the Roanoke Redevelopment and Housing
Authority to provide for implementation of certain aspects the Redevelopment Plan for the
Gainsboro Community Program Area, the cost of services not to exceed without further
H:"~fF-,ASURE s~-gamcoop. I
action of City Council the sum of $550,000, all in accordance with the recommendation set
forth in the report of the City Manager, dated May 15, 2000.
2. The Cooperation Agreement shall be in substantially the same form as that
which is attached to the aforementioned City Manager's report, and shall be approved as to
form by the City Attorney.
ATTEST:
City Clerk.
H:UV[EAS URES~r-sa.i~.a:)olu. 1
Mar~ F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 19, 2000
File #60-178-432-511
Sandra H. Ea'kin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34811-051500 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for appropriation
of $550,000.00, in connection with a Cooperation Agreement between the City of Roanoke
and the Roanoke Redevelopment and Housing Authority for the Greater Gainsboro
Redevelopment Area. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
Kit B. Kiser, Assistant City Manager for Operations
Barry L. Key, Director, Department of Management and Budget
C:'6MyFil~nay 15.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34811-051500.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
A~3oropriations
General Government $13,738,345
Greater Gainsboro Parking Garage (1) .......................... 1,050,000
Fund Balance
Reserved Fund Balance - Unappropriated (2) ..................... $ 1,708,441
1 ) Appropriated from
General Revenue
2) Reserved Fund Balance-
Unappropriated
(008-052-9573-9003)
(008-3325)
$ 550,000
(550,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
May 15, 2000
Report Number 00-21
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT: Cooperation Agreement between the City of
Roanoke and the Roanoke Redevelopment
and Housing Authority for the Greater
Gainsboro Redevelopment Area
BACKGROUND:
On August 16, 1999 City Council approved the City's investment concept to provide up
to $5 million for a public parking garage and up to $3 million to improve the public
infrastructure in the Greater Gainsboro Redevelopment Area to service the Roanoke
Higher Education Center, the Roanoke Neighborhood Development Corporation's
planned office building, and the development of market rate apartments in the old
Norfolk and Western General Office Building -South. Infrastructure improvements
within the public rights of way include streets, utility systems, streetscapes, the
construction of a public parking structure and surface parking areas, and the extension
of a public alley, have been sufficiently finalized to identify the need to acquire and
assemble certain parcels of land to allow the garage to be built. The Roanoke
Redevelopment and Housing Authority has been charged with acquiring and
assembling such property.
Considerations:
A written cooperation agreement should be executed between the Roanoke
Redevelopment and Housing Authority and the City of Roanoke to specifically outline
the property acquisitions and related activities necessary to enable the City to build a
public parking garage in the Greater Gainsboro Redevelopment Area.
An appropriation of $550,000 to the Roanoke Redevelopment and Housing Authority
is anticipated to be needed to secure these necessary properties including legal and
environmental work. Timing is critical to the construction of the garage in order to
assure that all properties will be available prior to the anticipated award of the
Page-2
Report 00-2'1
May 15, 2000
construction contract. Funds are available in the undesignated capital fund interest to
be used for this purpose.
Recommended Action(s):
Authorize the City Manager to enter into a Cooperation Agreement with the Roanoke
Redevelopment and Housing Authority substantially in the form set out in Attachment
(A) and to authorize the appropriation of $550,000 as contained in the appropriation
ordinance in Attachment (B) in order to provide funds to the Roanoke Redevelopment
and Housing authority to carry out the activities outlined in said agreement.
City Manager
Attachments: (2)
Attachment (A)
Attachment (B)
CC:
John P. Baker, Director, Roanoke Redevelopment & Housing Authority
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Kit Kiser, Director of Utilities and Operations
Barry Key, Manager, Office of Management and Budget
GREATER GAINSBORO REDEVELOPMENT AREA COOPERATION AGREEMENT
THIS GREATER GAINSBORO REDEVELOPMENT COOPERATION AGREEMENT
is made as of this ~ day of May, 2000, by and between the CITY OF ROANOKE, a
municipal corporation of the Commonwealth of Virginia (the "City") and the ROANOKE
REDEVELOPMENT AND HOUSING AUTHORITY, a political subdivision of the
Commonwealth of Virginia (the "Authority").
RECITALS:
WHEREAS, it appears that some sections of the City located in the general area of
Orange Avenue and W~flliamson Road, west ofi581 contain blighted areas which impair
economic values and tax revenues, cause an increase in and spread of disease and crime, and
constitute a menace to the health, safety, morals and welfare of the residents of the City; and
WHEREAS, it appears that there are also areas of the City located in the general area of
Orange Avenue and Williamson Road, west ofi581 where the condition of title, diverse
ownership of the land to be assembled, the street or lot layouts, or other conditions prevent a
proper development of the land (the "Redevelopment Area"); and
WHEREAS, on January 10, 1972, the City Council approved the Redevelopment Plan for
the Gainsboro Community Program Area (the "Plan") which Plan was subsequently approved by
the Authority's Board of Commissioners and has since been amended by the City Council and
the Authority's Board of Commissioners on several occasions since 1972;
WHEREAS, the City wishes to make available to the Authority funds necessary to
implement aspects of the Plan; and
WHEREAS, the City and the Authority wish to work together to promote the
revitalization of that part of the City known as the Gainsboro Community.
NOW, THEREFORE, in consideration of the benefits to accrue to the City and its
citizens from the implementation of the Plan, and of the mutual covenants hereinafter set forth,
the City and the Authority agree as follows:
1. The City agrees to transfer to the Authority the sum shown in the Budget
described in Exhibit A, attached hereto and made a part hereof, to allow the
Authority to acquire all property upon which the public parking facility will be
built and upon which public infrastructure improvements will be made consistent
with the Plan (hereinafter the "Project Fund").
2. The Authority agrees to implement the project described in Exhibit B, attached
hereto and made a part hereof(the "Project"). The Authority shall implement the
Project in accordance with the Plan.
3. The Authority agrees that it will at all times adhere to the Budget; provided
however, that the Executive Director of the Authority may transfer funds between
line items with the approval of the City Manager.
4. The Authority agrees to coordinate its efforts with the City and to report monthly
on its progress with the Project. The Authority agrees to provide the City
Manager with copies of any final agreements relating to the Project.
5. The Authority agrees that any funds that may be transferred by the City to the
Authority from time to time for the Project shall be deposited by the Authority in
a bank selected by the Authority within a reserve fund to be used only in
accordance with the Budget approved herein by the City and the Authority.
-2-
10.
At the direction of the City Manager, the Authority shall use for the Project
interest, if any, earned from the investment of any funds transferred by the City to
the Authority after receipt of such funds by the Authority and before
disbursement of such funds for the Project.
The Authority agrees that it shall return to the City any unused funds it has
received from the City for the Project upon demand therefor by the City Manager.
The Authority may contract without the City's prior approval for services deemed
by the Authority to be necessary to the undertaking and carrying out of its
responsibilities under this Agreement.
The City and the Authority agree not to discriminate, in carrying out this
Agreement, against any employee or applicant because of race, color, religion,
sex, or national origin and take affirmative action to insure that applicants are
employed and that employees are treated during employment without regard to
race, color, religion, sex or national origin. Such action shall include, but not be
limited to, employment, promotion, demotion, termination, rates of pay, other
compensation and selection for training including apprenticeship. The Authority
agrees to adhere to the policies set forth in Section 23.1-20 of the Code of the
City of Roanoke (1979), as amended, attached hereto as Exhibit C, and by this
reference made a part hereof.
It is the intent of the parties not to impose upon the Authority any responsibility
other than what may be required to implement the Plan and the Project
specifically authorized under this Agreement. Accordingly, the Authority does
not assume any responsibility or liability whatsoever except as specifically stated
-3-
11.
herein. Should any liability accrue to the Authority which is not specifically
addressed in this Agreement, the Authority shall not be required to expend its
funds derived from sources other than the Program Funds to discharge such
liability. The Authority is hereby authorized to expend such funds from the
Project Fund as may be necessary to protect the assets of the Authority and to
prevent the entry of a default judgment against the Authority. If a lawsuit
involving the Program is filed or expected to be filed against the Authority, the
Authority shall immediately notify the City Attorney and City Manager. The
parties acknowledge that the Authority has no general fund revenue and that each
program the Authority undertakes is subject to such program's own independent
financial resources and limitations.
The Authority shall undertake an appropriate level of environmental inquiry with
respect to any and all property to be acquired with Project funds. Whenever the
results of a Phase I site assessment indicate a need to perform a Phase II site
assessment, the Authority shall so advise the City, shall provide the City with a
copy of the Phase I site assessment results, if any, and shall receive the City's
written approval before requesting the Phase II site assessment. The City shall be
provided a copy of the Phase II site assessment results.
If the Authority, whether through the results of an environmental site
assessment or in any other manner, becomes aware that any property identified in
Exhibit B is subject to materially adverse preexisting environmental conditions
which cannot or will not be corrected by the owner prior to closing, it shall
acquire said property only upon receipt of written authorization from the City
-4-
12.
13.
14.
Manager, in which the City Manager acknowledges that the City has been advised
of the existence of such environmental conditions and directs the Authority to
proceed with the acquisition and necessary remediation of the said property. As
between the parties, the City assumes responsibility for environmental conditions
which exist on property acquired in accordance with these procedures.
To the extent that any costs for abatement or remediation are not the
responsibility of the property owner, or if the City agrees in writing to assume
such responsibilities, these such costs for abatement or remediation shall be borne
by the Authority as a Project expense and shall be paid fi.om the Project Fund.
This Agreement and the performance thereof shall be governed, interpreted,
construed and regulated by the laws of the Commonwealth of Virginia.
Any notices required to be given under this Agreement shall be sufficient if in
writing and sent by first class, registered or certified mail, return receipt
requested; if to the Authority, to the Executive Director, P.O. Box 6359, Roanoke,
Virginia 24017-0359, with a copy to the Director of Development; or if to the
City, to the City Manager, 215 Church Avenue, SW, Room 364, Roanoke,
Virginia 24011. Either party may change its address for purposes of notice by
giving notice to the other in accordance with this paragraph.
This Agreement shall be binding upon and shall inure to the benefit of the
successors and permitted assigns of the parties hereto; provided, however, that in
no event may this Agreement or any of the rights, benefits, duties or obligations
of the parties hereto, be assigned, transferred or otherwise disposed of without the
prior written consent of the other, which consent neither party shall be obligated
-5-
15.
It is understood between the parties that no third party rights are created by this
Agreement.
CITY OF ROANOKE
By:
City Manager
ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY
By:
Executive Director
Approved as to Financing:
Director of Finance
Approved as to Form:
City Attorney
Approved as to Execution:
City Attorney
-6-
EXHIBIT A
BUDGET
Greater Gainsboro Redevelopment Area Cooperation Agreement
Site Acquisition Expenses
(Including Environmental
and Legal Consultants)
$550,000
EXHIBIT B
Project Description
To facilitate the development of the Roanoke Higher Education Cemer, the
Apartment Complex in GOB-South and the proposed RNDC Office Building,
the Authority will acquire property within the Redevelopment Area identified
as official tax map parcels numbers 2013605 and a subdivided portion of
2013606, or such other areas as mutually designated by the City and the
Authority ( the "Site") necessary to construct a parking garage and surface
parking lot which will contain 365 spaces ( the "Parking Facility"). The
Parking Facility shall serve the Roanoke Higher Education Center, the
Apartment Complex in GOB-South, the proposed RNDC Office Building and
general public use including retail. A detailed parking agreement will be
developed among these entities and the city of Roanoke governing the use and
administration of the Parking Facility. The Authority shall acquire the Site, and
if necessary so to do, shall implement condemnation proceedings to acquire
title to such property. The Authority shall convey the Site to the City at no
additional cost above the Project Budget specified in Exhibit A.
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2I 5 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 22, 2000
File #144
Kenneth F. Northrop, Vice-President
ECOFLO, Inc.
2750 Patterson Street
Greensboro, North Carolina 27407
Dear Mr. Northrop:
I am enclosing copy of Resolution No. 34813-051500 accepting the proposal of ECOFLO,
Inc., for a one day household hazardous waste collection, with the cost to be based on the
unit price of the actual amount of waste collected, not to exceed $130,000.00, provided
that an additional contingency amount of $20,000.00 may be used by the City Manager,
or her designee, to extend or complete the event; and rejecting all other proposals received
by the City for the work. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Dadene L. Burcham, City Manager
James D. Ritchie, Sr., Deputy City Manager
James D. Grisso, Director of Finance
D. Darwin Roupe, Acting Director, Department of General Services
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 22, 2000
File #144
Brian Young, Manager
Safety-Kleen
P. O. Box 48
Vinton, Virginia 24179
Dear Mr. Young:
I am enclosing copy of Resolution No. 34813-051500 accepting the proposal of ECOFLO,
Inc., for a one day household hazardous waste collection, with the cost to be based on the
unit price of the actual amount of waste collected, not to exceed $130,000.00, provided
that an additional contingency amount of $20,000.00 may be used by the City Manager,
or her designee, to extend or complete the event; and rejecting all other proposals made
to the City for the event. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, May 15, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
proposal for the abovedescribed hazardous waste collection project.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:'d~yFil~kmay I $.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The I5th day of May, 2000.
No. 34813-051500.
A RESOLUTION accepting the proposal of ECOFLO, Inc., for providing the services
necessary for a Household Hazardous Waste Collection Day Event; authorizing the City Manager to
execute a contract for the same; and rejecting other proposals made to the City for such services.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The proposal of ECOFLO, Inc., for providing the services necessary for the proper
collection, transportation, and disposal of household hazardous wastes for a one day collection event,
all as more fully set forth in the May 15, 2000, report of the City Manager to this Council, be and
hereby is ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, the requisite contract with ECOFLO, Inc., for a one day household
hazardous waste collection event, with the cost to be based on the unit price of the actual amount of
waste collected, not to exceed $130,000, provided that an additional contingency amount of $20,000
may be used by the City Manager or her designee in their discretion to extend or to complete the event,
if needed, and should it appear that the contingency amount may be exceed, the City Manager or her
designee may end the collection event, said contract to be in such form as is approved by the City
Attorney, and the cost of said services to be paid for out of funds heretofore or this day appropriated
by Council, all as more fully set forth in the above mentioned report.
3. Any and all other proposals made to the City for the aforesaid services are hereby
REJECTED, and the City Clerk is directed to notify each such offeror and to express to each the City's
appreciation for such proposal.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable David A. Bowers, Mayor and Members of Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Proposal for Household Hazardous Waste Collection Day
Event- Proposal No. 00-03-91
Background:
On March 20, 2000, City Council authorized the use of an alternate method of
procurement identified as "competitive negotiation for other than professional services"
to engage an organization qualified to collect, transport and dispose of household
hazardous wastes for a one day collection event. This is one of the projects arising out
of the agreements between the City and the United States and the Virginia Department
of Environmental Quality.
Considerations:
Specifications were developed and publicly advertised for the solicitation of proposals to
collect, transport, and dispose of household hazardous wastes during a one (1) day
period. Two (2) proposal responses were appropriately received and evaluated.
Interviews were conducted with representatives of both responding organizations. The
Proposal Evaluation Team has selected the firm of ECOFLO, Inc. of Greensboro, N.C.
to provide the desired service for the collection, transportation and disposal of
household hazardous wastes for the one (1) day collection event at a cost not to
exceed $130,000 plus a $20,000 contingency. Cost will be based on the unit price of
the actual amount of wastes collected. Total cost may be less than the $130,000 or
may require use of the contingency. This will depend on the amount of wastes actually
collected. If it appears that the contingency may be exceeded, the City Manager or her
designee may end the collection process.
Recommendation:
City Council accept the proposal of ECOFLO, Inc. and authorize the City Manager to
enter into a contract as set forth above, in a form approved by the City Attorney, with
ECOFLO, Inc. for the collection, transportation and disposal of household hazardous
wastes which is scheduled to be collected on JUne 17, 2000, from approximately 8:00
a.m. to 2:00 p.m. Funding for the $130,000 for the project and $20,000 for the
contingency are designated as follows:
$62,500 in account 008-052-9672-9214 as part of agreement reached
with the United States
$62,500 in account 008-052-9681-9214 as part of agreement reached
with VADEQ
$ 5,000 from donations received from the City of Salem, Virginia in
account 008-052-9672-8980
$20,000 contingency in account 008-052-9672-9214 as part of agreement
reached with the United States.
Respectfully submitted,
City of Salem Fire Chief, Dan Hall
I concur with the recommendation of the Proposal Evaluation Team and recommend it
to you for approval.
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Manager, Supply Management
Report Author: D. Darwin Roupe #00-26
Mary F. Parker, CMC
City Clerk
-CITY OF ROANOKE
Office of the City Clerk
May 22, 2000
File #20-60-405-432
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34814-051500 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for transfer of
$50,000.00, in connection with a contract with Wilbur Smith Associates, Inc., to conduct
the Downtown Parking Study. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
Philip C. Schirmer, Acting City Engineer
C:~MyFile~may 15.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34814-051500.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
A~)~)ropriations
General Government $13,238,345
Downtown Parking Study (1) .................................... 50,000
Capital Improvement Reserve $13,789,111
Capital Improvement Reserve (2) ................................ 417,952
1 ) Appropriated from
General Revenue (008-056-9696-9003) $ 50,000
2) Streets and Bridges (008-052-9575-9181) (50,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SubJect: Downtown Parking Study
~ECEIV£D
'00 11~¥-8 P4:14
Background:
City Council appointed a committee to examine issues related to development of property
along Henry Street in Gainsboro. One of the adopted recommendations of this committee
was to study parking in downtown Roanoke. The study area is to include the downtown area
generally bounded by VVilliamson Road, 5th Street, Elm Avenue and Wells Avenue, as well
as the Gainsboro neighborhood.
Considerations:
City staff has requested proposals from qualified professional service firms to conduct the
proposed parking study. The firm of Wilbur Smith Associates, Inc., 10 East Franklin Street,
Richmond, Virginia 23219-2106, has been selected to conduct the proposed study. Wilbur
Smith Associates, Inc. has conducted many similar studies in Lynchburg and Charlottesville,
and has studied certain parking needs in Roanoke. The study will include an inventory of
public and private parking in downtown Roanoke, an analysis of current and projected parking
demand, and an evaluation of the operation of City owned parking facilities. It will
recommend appropriate strategies for improving parking opportunities in downtown Roanoke.
The proposed contract value is $44,000.
Recommended Action:
Authorize the Director of Finance to transfer $50,000 from the Capital Improvement Reserve -
Streets and Bridges to an account titled Downtown Parking Study to fund the contract and
provide a $6,000 contingency.
Respectfully submitted,
City Manager
Honorable David A. Bowers, Mayor, and Members of City Council
Downtown Parking Study
May 15, 2000
Page 2
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Report Author: Philip C. Schirmer, P.E., L.S., Assistant City Engineer # 00-117
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 22, 2000
File #60-192405
A. L. Nichols, Jr., President
Wiley & Wilson, A Professional Corp.
P. O. Box 877
Lynchburg, Virginia 24505-0877
Dear Mr. Nichols:
I am enclosing copy of Resolution No. 34816-051500 authorizing a contract with Wiley &
Wilson, A Professional Corp., in the amount of $80,000.00, for evaluation of the existing
HVAC systems and a logical replacement and maintenance plan for the Roanoke Civic
Center facilities. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, May 15, 2000.
MFP:Io
Enclosure
pc:
Sincerely,
Mary F. Parker, CMC
City Clerk
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
James M. Evans, Director, Department of Civic Facilities
Robert K. Bengtson, Director, Department of Public Works
Philip C. $chirmer, Acting City Engineer
C:XMyFileahrtay 15.wpd
IN THECOUNC~ OF THE CITY OF ROANOKE, VIRGINI&
The 15th day of May, 2000.
No. 34816-051500.
A RESOLUTION authorizing a contract with Wiley & Wilson, A Professional Corporation,
for the evaluation of existing HVAC systems and a logical replacement and maintenance plan for the
Roanoke Civic Center facilities.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, a contract with Wiley & Wilson, A Professional Corporation, in the amount of
$80,000.00 for engineering services for the evaluation of existing HVAC systems and.a logical
replacement and maintenance plan for the Roanoke Civic Center facilities as described in the City
Manager's report to this Council dated May 15, 2000.
2. The form of the contract shall be approved by the City Attorney, all as more particularly
set forth in the City Manager's report to this Council dated May 15, 2000.
ATTEST:
City Clerk
Mary~F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 22, 2000
File #60-192-405
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34815-051500 amending and reordaining certain
sections of the 1999-2000 General and Civic Center Fund Appropriations, providing for
appropriation of $87,500.00, in connection with a contract with Wiley & Wilson, A
Professional Corporation, for evaluation of the existing HVAC systems and a logical
replacement and maintenance plan for the Roanoke Civic Center facilities. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
James M. Evans, Director, Department of Civic Facilities
Philip C. Schirmer, Acting City Engineer
C:kMyFiles'~may 1 ~;.~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34815-051500.
AN oRDINANCE to amend and reordain certain sections of the 1999-2000
General and Civic Center Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General and Civic Center Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in part:
General Fund
AppropriationS
Nondepartmental
Transfers to Other Funds (1) ................................
Fund Balance
Reserved for CMERP - City (2) ..............................
Civic Center Fund
Al:)~3roDriations
Capital Outlay
Civic Center HVAC. Replacement Plan (3) .....................
Revenue
Non Operating
Transfers from Other Funds (4) .............................
$63,701,554
62,764,408
$ 1,715,816
$ 344,444
87,500
$ 993,403
958,403
1) Transfer to Civic
Center Fund
2) Reserved for
CMERP - City
3) Appropriated from
General Revenue
4) Transfer from
General Fund
(001-004-9310-9505)
(001-3323)
(005-056-8608-9003)
( 005-020-1234-1037)
$ 87,500
(87,500)
87,500
87,500
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SubJect: Civic Center HVAC Replacement Plan
'00 MAY-8
Background:
The Civic Center facilities, located at 710 Williamson Road, N.E., Roanoke, Virginia 24012, are in
immediate need of an evaluation of existing HVAC systems and a logical replacement and maintenance
plan.
After proper advertisement and interviews, a selection committee selected the firm of Wiley & Wilson,
A Professional Corporation, 2310 Langhorne Road, Lynchburg, Virginia 24501, as the best qualified
consultant for the proposed work.
Considerations:
A contract for architectural and engineering services to do an evaluation of existing HVAC systems,
lighting, ice rink refrigeration needs and replacement plan, in the amount of $80,000, has been
negotiated with Wiley & Wilson, A Professional Corporation, and is awaiting execution pending approval
by City Council.
Funding for the consulting services is available in the Fiscal Year 2000 Capital Maintenance Equipment
Replacement Program (CMERP) budget as follows:
Professional Consultant Services $80,000
Contingency 71500
Total Funding
Recommended Action:
$87,500
Approve the contract for the above work and authorize the City Manager to execute a contract with Wiley
& Wilson, A Professional Corporation, in the amount of $80,000, with a project contingency of $7,500.
Authorize the Director of Finance to appropriate $87,500 from FY 2000 CMERP to an account in the
Civic Center Fund entitled "Civic Center HVAC Replacement Plan".
City Manager
DB/CF/bs
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Report Author: Chris Fones # 00-130
MaryF. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 22, 2000
File #60-67
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34818-051500 authorizing the City Manager's
issuance of Change Order No. 1 to the City's contract with Building Specialists, Inc., in an
increased amount of $48,260.00, for construction of Mill Mountain Park Improvements.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Community Development
John W. Coates, Director, Department of Parks and Recreation
Robert K. Bengtson, Director, Department of Public Works
Philip C. Schirmer, Acting City Engineer
C:~lyFile~Mnay 15.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of May, 2000.
No. 34818-051500.
AN ORDINANCE authorizing the City Manager's issuance of Change Order No. 1 to the
City's contract with Building Specialists, Inc., for the improvements to Mill Mountain Park; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute for and on behalf of the City, in form
approved by the City Attorney, Change Order No. 1 to the City's contract with Building Specialists,
Inc., dated February 7, 2000, for the improvements to Mill Mountain Park, all as more fully set forth
in the report to this Council dated May 15, 2000.
2. Change Order No. 1 will provide for the addition of clerestory windows and required
roof structure, all structural wood timbers, and exterior concrete masonry units with an increase in
the amount of $48,260.00 to the contract, all as set forth in the above referenced report.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\ORD-GENSO-CONo. 1 -BuildingSt~:ialist$- MillMt-~;o 15-00
Mary F. Parker, CMC
City Clerk
CITY OF R O.4NOI
Office of the City Clerk
May 22,2000
File #60-67
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34817-051500 amending and reordaining certain
sections of the 1999-2000 Capital ProjectS Fund Appropriations, providing for appropriation
of $48,260.00, in connection with execution of Change Order No. 1 to the City's contract
with Building Specialists, Inc., for construction of Mill Mountain Park Improvements. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. BurCham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
John W. Coates, Director, Department of Parks and Recreation
Robert K. Bengtson, Director, Department of Public Works
Philip C. Schirmer, Acting City Engineer
C:~lyFilca~nay I $.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34817-051500.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Aoorooriations
Parks, Recreation and Cultural $ 4,380,625
Mill Mountain Improvements (1) ................................ 667,217
Revenue
Private Party Donations - Mill Mountain Visitor Center (2) ............ $ 48,260
1) Appropriated from
Third Party
2) Private Party Donations
Mill Mountain Visitor
Center
(008-052-9711-9004) $ 48,260
(008-1298) 48,260
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council
Subject: Mill Mountain Park Improvements
'00 H,qY-8 P4:14
Background:
This project consists of the construction of a new 2,100 sq. ft. Visitor Center and 1,500 sq.
ft. Picnic Shelter in Mill Mountain Park. Based upon Council Report No. 99-182, City
Council approved the project at a regular meeting on February 7, 2000. The total contract
value for this work is $530,957. Building Specialists, Inc. of Roanoke, Virginia is the
General Contractor. The project is currently under construction.
Considerations:
The Department of Parks and Recreation has indicated that private donations in the
amount of $37,000 have been collected with additional pledges in the amount of $10,000
still outstanding. This brings the total amount generated by private funding to $47,000
with ongoing fund raising efforts continuing so as to reach a total of $50,000. The balance
of pledges is anticipated to be collected within 30 days.
The following items are requested to be added into the project at a cost of $48,260.
The clerestory windows and required roof structure,
and all structural wood timbers
$ 45,435
· The exterior concrete masonry units $ 2,825
Cost Summary for the project is as follows:
Amount of initial Contract
$ 530,957
Proposed Change Order No. 1
48,260
Total Amount of Proposed Contract $ 579,217
Honorable David A. Bowers, Mayor, and Members of City Council
Mill Mountain Park Improvements
May 15, 2000
Page 2
Recommended Action:
Authorize the City Manager to execute Change Order No. 1 in the amount of $48,260 with
Building Specialists, Inc., subject to the City of Roanoke's receiving all necessary funding
before said Change Order No. 1 is executed, and appropriate $48,260 into Mill Mountain
Park Improvements, account number 008-052-9711-9003 and establish an account
receivable entitled "Private Party Contributions - Mill Mountain Visitors Center" in the
amount of $48,260.
Respectfully submitted,
City Manager
DLB/twk
C:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Report Author: Terry W. Kemp, Architect I # 00-133
Mary-F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 22, 2000
File #24-468
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34819-051500 amending subsection (b) of §35-17,
Designation and general use of recreational area, and §35-30, Possession or discharge
of firearms, of Division I. Generally, of Chapter 35, Offenses-Miscellaneous, of the Code
of the City of Roanoke (1979), as amended, to permit additional uses of the Carvins Cove
area. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
C:',MyFileskmay I 5.wpd
Darlene L. Burcham-
May 22,2000
Page 2
pc:
The
The
The
The
The
Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Julian H. Raney, Jr., Chief Judge, General District Court
Honorable George W. Harris, Jr., Judge, General District Court
Honorable Vincent A. Lilley, Judge, General District Court
Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations Distdct Court
Peggy B.-Stewart, Office of the Magistrate
Elizabeth T. Bowles, Chair, Citizens Advisory Committee-Carvins Cove Reservoir,
4865 Glen Ivy Lane, S. W., Unit 104, Roanoke, Virginia 24018-4709
Mr. M. Rupert Cutler, 2865 S. Jefferson Street, Roanoke, Virginia 24014
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Jesse H. Perdue, Jr., Manager, Water Department
C:~VlyFilesh~'~.y 1 $.w~l
IN TH~ coUNcIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of May, 2000.
No. 34819-051500.
AN ORDINANCE amending subsection (b) of §35-17, Designation and general use of
recreational area, and §35-30, Possession or discharge of firearms, of Division I. Generally,
of Chapter 35, Offenses-Miscellaneous., of the Code of the City of Roanoke (1979), as
amended, to permit additional uses of the Carvins Cove area; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Subsection (b) of §35-17, Designation and general use ofr~creational area, and
§35-30, Possession or discharge of firearms, of Division I. Generally, of Chapter 35,
Offenses-Miscellaneous, of the Code of the City of Roanoke (1979), as amended, are
amended and reordained to read and provide as follows:
Sec. 35-17.
(b)
hereby classified as:
(1)
(2)
Designation and general use of recreational area.
Recreational privileges, for the purposes of this article, are
(3)
(4)
Fishing,
Boating with the use of gasoline boat motors not
exceeding ten (10) horsepower, except for designated
patrol personnel authorized by the city manager,
Picnicking,
Hiking,
(5)
Sec. 35-30.
Bicycling, and
(6) Horseback riding.
Possession or discharge of firearms.
No person shall enter or remain upon any portion of the area while in
possession of firearms; nor shall any person discharge any firearm within the
area, except when authorized by the city manager for the purpose of
controlling an animal population which threatens the quality of the water
supply.
2. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
2
H:\ORD-CA\OCA.CarvinsCov¢-5-15-00
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Carvins Cove Land Use Study
Background:
On March 20th, a seven member citizens committee selected by City Council concluded
work that began in April of 1998 by formally presenting to Council its recommendations
on the consultant's final report of the Carvins Cove Comprehensive Land Use Plan.
Chairperson Elizabeth T. Bowles and Vice-Chairperson M. Rupert Cutler addressed
City Council and strongly supported the recreational activities in the plan with an
emphasis on and a reminder to our citizens and City Council that protection of our
water supply remains our number one objective. After discussion and public comment,
City Council referred the report to the City Manager and staff for a final
recommendation back to Council.
Considerations:
Carvins Cove Reservoir Citizens Advisory Committee recommended that Roanoke City
Council: (1) direct City staff to prepare with citizen involvement a management plan for
water quality protection and recreation use of the City owned Carvins Cove reservoir,
based on the VVhitesell Orrison conceptual land use plan, which covers such issues as
trail redevelopment and user fees; and (2) initiate joint planning efforts with
representatives of Roanoke and Botetourt Counties to assure long term protection of
those parts of the Carvins Cove reservoir watershed not owned by the City to avoid
contamination of the parts of Catawba and Tinker Creeks which lie above the tunnels
into Carvins Cove reservoir. The Water Department has met with the Department of
Parks and Recreation and key individuals with the Mayor's Committee for People with
Disabilities regarding the future implementation of the Plan.
Recommended Action:
The administration accepts this report as a conceptual document that should guide
future decision-making in the management of the property and agrees with its
recommendations, with three exceptions: (1) The use of gasoline-powered boat motors
Honorable David A. Bowers, Mayor, and Members of City Council
CARVlNS COVE LAND USE STUDY
May 15, 2000
Page 2
up to but not exceeding 10 horsepower should be allowed to continue. The reservoir is
a large body of water and electric trolling motors would not allow boats to safely return
to the docks during inclement weather. (2) Open hunting should not be allowed;
however the administration would reserve the right to use selective means to control
any animal population that presented a threat to the water supply with controlled
hunting as a tool of last resort and (3) The existing picnic area should not be moved
but that erosion control measures be considered to address the concerns of the
consultant's report recommending relocation of the picnic shelter.
The administration supports the joint management of the reservoir by the Water
Department and the Department of Parks and Recreation as presented in the
consultant's report by assigning responsibility for water supply matters to the Water
Department and administration of recreational activities to the Department of Parks and
Recreation. The Director of Utilities, subject to the City Manager's approval, should
have the final decision regarding the suitability of proposed recreational and other
activities in the Cove.
The Water Department has budgeted for the installation of remote control gates for
Catawba and Tinker tunnels. Additionally, the City is mandated by the 1996 Safe
Drinking Water Act amendments to complete a Source Water Assessment Plan in
accordance with the State Health Department's guidelines that will further address or
identify potential threats to the water supply in the reservoir to include evaluation of the
impact of farming (e.g., 200 cow farm upstream of tunnel intake) on the water quality of
receiving streams. The Source Water Assessment Plan, to be completed by January
2001, is a comprehensive study that (A) will identify the boundaries of the assessment
areas that supply public water and (B) inventory contaminants and assess water
system susceptibility to contamination. This study should enable us to address and or
identify concerns regarding Mr. Rupert Cutler's comments on land use in the Catawba
and Tinker watersheds. The administration suggests that the issue of a conservation
easement agreement with the Western Virginia Land Trust and the Virginia Outdoors
Foundation should be further evaluated as to precise restrictions needed.
Attached for City Council is information regarding the Virginia Mountain Bike Patrol, a
service currently provided at Explore Park. This is a volunteer organization that enters
into an agreement with land managers to patrol trails designated for cycling. This is a
Honorable David A. Bowers, Mayor, and Members of City Council
CARVlNS COVE LAND USE STUDY
May 15, 2000
Page 3
beneficial program that the City administration will recommend for support of our Land
Use Plan as we develop additional details of recreation management.
The administration recommends that Roanoke City Council adopt the Carvins Cove
Land Use Plan proposed by VVhitesell Orrison, Inc. with the modifications described
above and adopt a resolution to amend the City Code concerning permitted activities at
Carvins Cove Reservoir to include:
2.
3.
4.
5.
6.
7.
Hiking
Bicycling
Horseback riding
Picnicking
Fishing
Boating
Use of gasoline boat motors not exceeding 10 horsepower except for
designated patrol personnel authorized by the City Manager.
Respectfully submitted,
City Manager
Attachments: 1
c: Mary Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Jesse H. Perdue, Jr., Water Department Manager
Report Author: Jesse H. Perdue, Jr. #00-335
Explore Park
IMBA Trai
Allodatien
Explore Park Trail Association
6055 Chagall Drive
Roanoke Va. 24018
March 21, 2000
Phone 540.772.1053
e-mail jb1166~roanoke.infi.net
Mr. Jesse Perdue
Water Manager, City of Roanoke
541 Luck Avenue, SW
Suite 118
Roanoke, Virginia 24016
Dear Jesse:
The reason I am writing is to make you aw~e of one of the more exciting accomplishments. After
having a paid person patrol our trail system last year we learned many things about Outdoor recreation.
The first is that it mainly consists of weekend warriors. They try to conquer the world every other
weekend. Occasionally getling lost, having a fiat without a tube, dehydrating because they didn't take
water. Or just the occasional over the handle bar scenario. Well as you leamed at the IMBA trail
seminar, ff we ride these trails we are also respon~ for idan'dfying and volunteering solutions for any
type of need. Well we identified that we needed to, fxovk:lb a,~ .... ='-_-~ in which take off on an
adventure not knowing what this may entail. We also identified that the riding habits were r~ in line
park attendants can't cover as much ground as cyclist nor have the manpower to do so during even an
8-hour day.
Well after evaluating these needs we decided to form the Virginia Mountain Bibe Palml. In layman
terms we are ski patrollers on bikes. We are a chapter of a much larger organiz~on called the National
Mountain Elkel;~n~l. They have over 70 patrols in most major parks in the U.S. and Canada. We have
26 Patrollers trained in CPR and F3rst Aid. They are also trained in working with land managers and
assisting all types of trail users. We am a vdiunteer ~ that enters into an agreemant ~ land
our program to his areas needs. ILwe ~,ulled(xte, o[~ca~ areas we would fill out a dde report that we
currently have set upon our web-sit~. ~~ be your eyes and ears and a positNe resource for trail
users. Endosed is a copy of this report it would be e-mailed to your stall so that you would have proper
feedback. If we applied first aid or helped extract an injured trail user you would know immediately. We
wear bright Yellow uniformed Jerseys. Cam/backpacks that contain first aid supplies, additional water
and tools to fix any bike repair. And like I merdioned before we are there to __~__'st all user groups.
March 20, 2000
As we both discussed before, you have a wonderful area in which you allow cyding. The group I
repeese~consist of engineers, attorneys, and people like myself that just want to see user groups take
a proactive approach to presen/ing our ~eicome in these areas. If we don't step fcxward and lend a
hand then who will. If we become a partner as well as a user group then we will ensure that our natural
areas are kept safe and environmentally stable. I would love to talk to you further on this issue at a lima
convenient for you. We are currentiy entering into agreements all over Virginia and end(:eed is the
agreement we ha~e ~taa~ We as a pab-ol want to work under each parks volunteer
program olfedng our sewices. This will ensure that we stay under the protec~on of Gocx:l Samaritan
ready and willing to provide a scene to~ye~. This is a way of saying thanks to you and the City of
Roanoke for allowing us to share such a beautiful area such as the Carvin's Cove reservoir. I would like
to work with you on this project before the general public gets involved. It is important that you as a land
manager design this program for your are~ Each area has different needs from a patrol. I have
identified a couple end rm sure you have an idea of how this would work. This can be one of the best
public relations tools you can implement into your area. The 3 reason's for our patrols are to assist
educate and inform the general public. Feel flee to give ma a call. Or set up an appoi.bYent with your
staff and I will make sure I'm there. Thanks for your tima
Enclosed:
Mission Statement of the VMBP.
Memorandum of Agreement as example
Training Cidculum used by National Mountain Bike Patrol
Ride Report for Cxx)rdinator and Land Manager.
· Page 2
National Mountain Bike Patrol
Program Description
The mission of the Mountain Bike Patrol program is to maintain and promote trail
opportunities for the sport of mountain biking through the promotion, education
and support of local mountain bike patrol groups.
Patrollers are volunteer moUntain bikers (with some exception at ski areas where
they may be paid) who have completed appropriate training and are able to
inform, assist and educate fellow mountain bikers and other trail users. Mountain
bike patrols draw on the highly successful model of nordic ski patrols which have
served cross-country skiers and other snow-country winter trail users so well.
Patrols typically operate as a volunteer group for the local land management
agency. Patrollers promote responsible mountain biking through IMBA's
philosophy of environmentally sound and socially responsible riding, embodied
in the universally recognized IMBA Rules of the Trail.
Emphasis is placed on emergency care education, mechanical assistance,
environmental concerns, trail user etiquette, local expertise, and interaction with
land management agencies. Enforcement is NOT a function of mountain bike
patrols.
The National Off-Road Bicycle Association (NORBA) is the founding sponsor of the NMBP
The NMBP i~ a 1~.rogra~ of the International Mountain Bicycling Association (IMBA)
PO Box 7v78, Boulder, CO 80306 · (303) 545-9011 o' FAX (303) 545-9026
NATIONAL MOUNTAIN BIKE PATROL
MISSION STATEMENT
To promote and support local mountain bike patrol groups that assist, educate and inform mountain
bikers and other trail users.
MOUNTAIN BIKE PATROL PROGRAM
DISCLAIMER
The general guidelines outlined in these materials reflect generally accepted training standards and
procedures for mountain bike patrol programs. Land ownership roles, regulations, guidelines for
trail/facility use, and specific techniques and procedures will 'vary based on local needs, climates,
terrain, etc.
These guidelines have been written and reviewed by interagency groups associated with mountain
bike programs.
The interagency groups, which include the International Mountain Bicycling Association, National
Off-Road Bicycle Association, National Ski Patrol, Bureau of Land Management, Jefferson
County (Colorado) Parks Department, numerous individual mountain bike patrol representati~ves
and interested parties, assume no liability whatsoever arising out of, or related to, any damage or
injury that may arise from the application of the information and principles presented in this
material.
MOUNTAIN BIKE PATROLLER
JOB DESCRIPTION
Responsibilities
· Patrol a set number of hours during the riding season in your area.
· Complete a bike patrol training or park host training if offered in your area.
think about starting such a training workshop.
If not,
· Observe and follow the pre-arranged and agreed upon patrolling schedule.
· Wear and maintain the proper uniform or identification for the patrol unit.
· Make sure patrol unit provided equipment is signed out, returned, and if necessary,
restocked in working order and in a timely fashion. Patroller is responsible for
equipment when in their possession.
· Help maintain safe trails by being alert and reporting hazards, obstacles, and remedies
as required.
· Assist in the care or transportation (if requested) of injured or ill persons.
· Be prepared to assist riders with mechanical problems (if allowed by. land manager).
· Accurately complete appropriate incident record procedures and/or log sheets.
· Interact effectively and courteously with people, including trail users, emergency care
providers, and land management groups.
· Respect the local environment. Follow IMBA's Rules of the Trail. Serve as a role
model for responsible, low-impact tiding.
· Know how to contact and provide effective feedback to individuals, agencies, and
organizations that have jurisdiction in the local area. Includes land owner(s), land
manager(s), and emergency contact(s).
Oualifications
Satisfy all established training requirements established by NMBP, your local patrol,
and if applicable, the land management agency. Training requirements include, but are
not limited to:
- standard first aid/CPR
- trailside bike repair
- interpersonal skills/conflict resolution
- trail/environmental issues & minimum impact tiding
- awareness of state-specific liability issues, i.e. "good Samaritan" laws
(continued)
The following skills, .while not required by NMBP. are strongly recommended if
applicable:
-basic communication equipment operation
-local land-management relations
-orienteering
· Know and follow all local policies and procedures.
· Know personal limitations on qualifications and ability, to provide services.
· Maintain your personal bike to prevent any failures on the trail; patrollers need
dependable equipment.
Persorlal risk manaeement
· Stay within your training limits when operating within the scope of the patroller
responsibilities.
· Understand patrol (e.g. land owner/land manager) and personal responsibilities
involving insurance and health coverage.
· Dress appropriately for the weather conditions and be prepared for the unexpected (do
not become a casualty).
· Always wear a helmet and other appropriate safety gear.
· Carry extra water, energy food, patch kit, and robes.
Virginia Mountain Bike Patrol (VMBP)
Mission Statement:. To promote environmentally and socially
responsible mountain biking in Virginia.
Vision Statement: A growth-oriented chapter of the National
Mountain Bike Patrol MBP) based at Explore Park with certified
patrollers working in concert with land owners/managers and assigned to
specific trail systems throughout Virginia, promoting access to, responsible
use of, and maintenance/improvement of, those trail systems.
Plans for growth: Active recruiting and publicity efforts with the
dual purposes of increasing the number of patrollers for original patrol areas
mentioned above, and organizing patrols of new areas. Efforts to build
synergistic alliances with other user groups '(equestrians, hikers, etc.).
Scope of VMBP: Entire state of Virginia (eventually) with initial
plans to cover some of the trail systems within one-and-a-half hours of
Roanoke.
Organizational structure: A steering committee composed of
VMBP members and at least one EPITA member (as Chairperson) meeting
quarterly (or as needed) for acting and voting on major issues, such as new
members, new patrol areas, etc.; individuals designated as primary patrollers
for their particular patrol areas
Guidelines and Procedures:
1) The Committee will monitor the activities of all patrollers via
reports, joint patrols and meetings with land managers.
2) The Committee will have the responsibility and authority for
training, disciplining and removing patrollers if necessary.
3) Patrollers will be required to participate a minimum of fifty (50)
combined hours per year, with no less than twelve patrols. Qualified
activities include ridden patrols, advocacy and trail work.
4) Patrollers will be required to wear an NMBP jersey or jacket
whenever on patrol.
5) Patrollers will uphold the standards and rules of IMBA and' NMBP
both when on patrol and when not on patrol. Any trail construction,
maintenance or repair performed or led by patrollers will be performed per
IMBA guidelines.
6) The Committee will always obtain written permission to patrol a
given area before patrols can begin there.
7) Patrols will be electronically logged on the VMBP website.
Patrollers without interact access will forward hardcopies of patrol reports to
the VMBP Secretary for logging.
Tentative T~ming
When:
Now through 2/19/00
What:
1) Outreach to potential recruits,
landowners/managers, other trail user groups.
Include press releases/publicity.
2) Finalize details of organization with
IMBA/NMBP.
3) Fundraising/solicit equipment donations;
purchase equipment?
4) Make tentative patrol assignments, schedules,
eqmpment assignmems, etc..
5) Create website and patrol reporting system.
6) Get insurance.
2/19-2/20/00
First training at Explore Park.
2~0~0
Issue certificates to trainees. Virginia Mountain
Bike Patrol is officially operating.
Ongoing
Recruit new patrollers and arrange for patrols of
new trail systems.
MEMORANDUM OF AGREEMENT
EXPLORE PARK and the
VIRGINIA MOUNTAIN BIKE PATROL
The Virginia Recreation Facilities Authority, doing business as Explore Park,
does hereby enter into an agreement with the Virginia Mountain Bike Patrol (hereinafter
referred to as VMBP), to operate a volunteer bike patrol group in Explore Park, located in
Roanoke County, Virginia, under the terms below.
The proper parties of Explore Park shall provide the VMBP with access to
Explore Park (see attached map).
The proper parties of Explore Park shall be responsible for the maintenance of all
trails, parking lots and facilities owned by the Commonwealth of Virginia within
Explore Park.
The proper parties of Explore Park shall provide the VMBP with maps for
distribution to trail users in Explore Park.
The VMBP may monitor trails and parking lots in Explore Park and provide
assistance to all trail users. Such assistance may include, but is not limited to, the
distribution of maps, directions, first aid, and tools.
The VMBP agrees to wear a National Mountain Biking Patrol jersey while on
duty in order to represent that patrol members are VMBP members.
The VMBP shall not in any way represent to the public that its members are
employees of the Commonwealth of Virginia.
The VMBP agrees to conform to all state and federal laws, rules and regulations
as well as those of the Explore Park and those of the Virginia Recreational
Facilities Authority.
o
The VMBP may educate cyclists in Explore Park about responsible mountain
biking and park policy.
The VMBP may listen to the concerns of visitors to Explore Park and report such
concerns to Explore Park. It may also answer such visitor's questions relating to
the public use of Explore Park.
10.
When on duty, the VMBP shall report any known fires, vandalism and other
problems to Explore Park.
11.
The VMBP may survey trail use patterns and make recommendations for
maintenance to the proper parties.
12.
13.
14.
15.
16.
17.
18.
19.
The VMBP may provide and maintain proper signage on designated mountain
bike trails.
The VMBP agrees that the proper parties of Explore Park may make Explore Park
available for use by other groups for events/programs authorized by the said
proper parties. The VMBP's access to and use of Explore Park shall not interfere
with the rights of the said proper parties to use Explore Park.
VMBP shall be responsible for ensuring that persons with sufficient certification
shall carry out all first aid conducted by VMBP.
VMBP agrees to hold the proper parties of Explore Park harmless for all actions,
causes of action, liability or claims of whatever amount which may arise, whether
brought by agents, employees, volunteers, members, guest or invitees of VMBP
or otherwise from any type of work or duties done by the claimant at or in
connection with Explore Park's trails, parking lots or facilities at Explore Park and
shall carry liability insurance in the amount of $ aggregate, of
which there is a Dollar limit per occurrence for injury or property
or persons. VMBP shall furnish the proper parties of Explore Park with a
certificate of insurance coverage. VMBP shall immediately notify the proper
parties of Explore Park in the event that it receives notice from its insurer of either
reduction or termination of coverage.
VMBP hereby agrees that any previously agreed to terms and conditions existing
prior to the execution of this agreement between VMBP and Explore Park are
hereby incorporated by reference.
The term of this agreement is one (1) year., beginning ., 2000, and
terminating ., 2001. This period may be extended. The extension
shall be the responsibility of VMBP to request. Requests shall be in writing and
submitted to the Executive Director, Explore Park, P.O. Box 8508, Roanoke, VA
24014, no later than 60 (sixty) days prior to the date of termination.
The Virginia Recreational Facilities Authority, doing business as Explore Park,
may either cancel or suspend this Agreement with 30 (thirty) days' notice to
VMBP for cause which, in their opinion is in the best interest of the VMBP. This
Agreement grants no vested property rights to VMBP but affords only a limited
right to occupy the land for the stated time for a stated purpose and under the
conditions set forth herein.
This memorandum may be modified at any time with the approval and signature
of all signatories below.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 22, 2000
File #20-24
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34820-051500 repealing Article V, Keeping of
Inoperative Motor Vehicles, Chapter 20, Motor Vehicles and Traffic, Code of the City of
Roanoke (1979), as amended, and adopting a new Article VI, Keeping of Inoperable Motor
Vehicles, in Chapter 20. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
C :'~4yFiles~ay 15. wlxi
Darlene L. Burcham-
May 22, 2000
Page 2
pc:
The
The
The
The
The
Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Julian H. Raney, Jr., Chief Judge, General District Court
Honorable George W. Harris, Jr., Judge, General District Court
Honorable Vincent A. Lilley, Judge, General District Court
Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal CoSe Corporation,
P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
George C. Snead, Jr., Assistant City Manager for Community Development
Robert K. Bengtson, Director, Department of Public Works
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
C:~4yFil~s~may 1S.v,~lx:l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of May, 2000.
No. 34820-051500.
AN ORDINANCE repealing Article V, Keeping of Inoperative Motor Vehicles, of
Chapter 20, Motor Vehicles and Traffic, Code of the City of Roanoke (1979), as amended,
and adopting a new Article VI, Keeping of Inoperable Motor Vehicles, in Chapter 20; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Article V, Keeping of Inoperative Motor Vehicles, of Chapter 20, Motor
Vehicles and Traffic, Code of the City of Roanoke (1979), as amended, is hereby repealed.
2. Chapter 20, of the Code of the City of Roanoke (1979), as amended, is hereby
amended by the addition of a new Article VI, Keeping of Inoperable Motor Vehicles, which
shall read and provide as follows:
ARTICLE VI. KEEPING OF INOPERABLE MOTOR VEHICLES.
§20-124. Definitions.
The following terms shall, for the purposes of this Article, have the
meanings set forth below:
Inoperable mo. tor vehicle means any motor vehicle, trailer or semitrailer which
is not in operating condition; or does not display valid license plates or does
not display an inspection decal that is valid or does display an inspection decal
that has been expired for more than sixty (60) days.
Motor vehicle, as defined in §46.2-100, Code of Virginia, means every vehicle
which is self-propelled or designed for self-propulsion, unless otherwise
provided in Title 46.2, Code of Virginia. Any structure designed, used or
maintained primarily to be loaded or affixed to a motor vehicle to provide a
mobile dwelling, sleeping place, office, or commercial space shall be
considered a part of a motor vehicle. Bicycles and mopeds shall not be
deemed to be a motor vehicle.
Shielded or screened from view means completely precluding visibility of the
subject vehicle from all adjacent streets, alleys and properties, by placing the
vehicle within an area completely enclosed either by a solid, rigid, opaque
fence composed of standard fencing materials or by a landscaped arrangement
of non deciduous trees, sufficient in height, spacing, density and circumference
to ensure precluding visibility of the subject vehicle from all adjacent streets,
alleys and properties. The placing, draping or securing of a tarpaulin or other
nonrigid cover over or around an inoperable vehicle shall not be sufficient to
comply with the requirements of this Article.
Semitrailer, as defined in §46.2-100, Code of Virginia, means every vehicle
of the trailer type so designed and used in conjunction with a motor vehicle
that some of its own weight and that of its own load rests or is carded by
another vehicle.
Trailer, as defined in §46.2-100, Code of Virginia, means every vehicle
without motive power designed for carrying property or passengers wholly on
its own structure and for being drawn bY a motor vehicle, including mobile
homes.
Vehicle, as defined in §46.2-100, Code of Virginia, means every device, in, on
or by which any person or property is or may be transported or drawn on a
highway, except devices moved by human power or used exclusively on
stationary rails or tracks.
§20-125. Restriction on keeping of inoperable motor vehicles
(a) No person shall keep, except within a fully enclosed building or
structure or ot. herwise shielded or screened from view, on any property zoned
or used for residential purposes, or on any property zoned for commercial or
agricultural purposes, any motor vehicle, trailer or semitrailer which is
inoperable; however, not more than one such vehicle may be kept outside a
fully enclosed building or structure, provided that it is shielded or screened
from view.
2
(b) The provision of this Article shall not apply to a licensed
business which is regularly engaged in business as an automobile dealer,
salvage dealer or scrap processor.
§20-126. Notice of violation.
(a) The owner of any property zoned or used for residential
purposes, or zoned for commercial or agricultural purposes, shall remove
therefrom, or otherwise bring such vehicle into compliance with the provisions
of this Article, any inoperable motor vehicle on such property in violation of
§20-125(a) within seven (7) calendar days after receiving written notice of
such violation.
(b) Notice given pursuant to this section shall (1) reasonably
describe the inoperable vehicle, and reference this Article; (2) state that failure
to comply with the requirements of this Article may result in the removal and
disposal of the vehicle; (3) state that such removal and disposal may be at the
expense of the owner of such inoperable vehicle or the owner of the property
upon which such vehicle is located; and (4) state that any owner of such
inoperable vehicle or property upon which such inoperable vehicle is located
may informally appeal the city manager's decision that the vehicle is in
violation of this Article by filing a notice of appeal with the city manager.
(c) Notice given pursuant to this section shall be given in the
following manner:
Notice shall be posted in a conspicuous place on the
property upon which the inoperable vehicle is located;
and
(2)
Notice shall (i) be given the property owner in person,
in which case an affidavit shall be completed by the
person who delivers such notice attesting to the time and
place of the giving of such notice and to whom it was
.given, or (ii) such notice may be mailed by United States
Postal Service mail, postage prepaid, certified mail,
return receipt requested, addressed to the owner as set
forth in the records of the department of real estate
valuation for the City. Notice shall be deemed to have
been received when received in person or upon receipt of
a certified letter.
(3)
In the event that a notice cannot be delivered for any
reason to the property owner in the manner set forth
above, the city manager shall cause the notice to be
published once in a newspaper of general circulation in
the City. Notice shall be deemed to have been received
the day of such publication.
§20-127. Removal of inoperable motor vehicle.
Whenever an owner of property who has received a notice pursuant to
§20-126 of an inoperable motor vehicle fails to either remove such vehicle
from the property or otherwise to bring such vehicle into compliance with the
provisions of this Article within the time specified in the notice, the city
manager may cause, by the city or by an independent contractor, such vehicle
to be removed from the property and taken to an impoundment lot for storage,
and disposal if applicable.
§20-128. Disposal of unclaimed inoperable vehicles.
(a) Whenever the city manager causes the removal of any
inoperable vehicle to an impoundment lot, additional notice of such action
shall be given in accordance with §20-126, except that no notice need be
posted on the subject property, in writing as soon as possible, but in no event
more than five (5) business days after the removal of the inoperable vehicle,
to the owner of the subject property and, if different, the owner of record of the
inoperable vehicle that has been taken into custody. The notice shall (1)
describe the year, make, model and serial number of the inoperable vehicle; (2)
set forth the location of the facility where the inoperable vehicle is being held;
(3) inform the owner of the owner's right to reclaim the inoperable vehicle
within fourteen (14) days after the date of such notice upon payment of the
cost of removal; (4) state that the failure of the owner to exercise the owner's
right to reclaim the inoperable vehicle within the time provided may result in
the inoperabl~ vehicle being disposed of; and (5) state that the owner of the
inoperable vehicle, or the owner of the premises on which the inoperable
vehicle was located at the time it was removed, may be liable for the cost of
removal and disposal of the inoperable vehicle.
(b) Whenever any inoperable vehicle is not reclaimed by the owner
of such inoperable vehicle by payment of the cost of removal of the inoperable
vehicle within the time specified in such notice, the inoperable vehicle may be
disposed of.
(c) If an inoperable vehicle is not reclaimed as provided above, the
city manager, or the city manager's authorized agent, shall sell it or cause it to
be sold at public auction. From the proceeds of the sale of an inoperable
vehicle, the city or its authorized agent, shall reimburse itself for the expenses
of any auction, the cost of towing, preserving and storing the vehicle which
resulted from placing the inoperable vehicle in custody. Any remainder from
the proceeds of a sale shall be held for the owner of the inoperable vehicle or
any person having security interests therein, as their interests may appear, for
ninety (90) days, and then be deposited with the treasurer of the city.
(d) The cost of the removal and disposal of an inoperable vehicle
may be charged to the owner of such vehicle, or the owner of the property
from which such vehicle was removed. Such costs may be collected by the
city as taxes and levies are collected.
(e) Any such costs assessed against the property from which the
vehicle was removed shall constitute a lien against the property and shall
continue until actual payment of such costs has been made to the city.
§20-129. Appeals.
(a) Any person aggrieved by a decision of the city manager in
connection with the administration or enforcement of this Article may appeal
such decision by filing a written notice of appeal with the city manager within
seven (7) calendar days of such decision. Any such notice of appeal shall
state the following in writing:
(1)
The order, requirement, decision or determination which is the.
subject of the appeal;
(2) 'The date of the decision; and
(3) The reason(s) for the appeal.
(b) -Upon receipt of an appeal, the city manager shall designate a
person who did not participate in making the determination under review to
conduct an informal hearing to consider the appeal.
(c) The appeal shall be heard as soon as possible after the filing of
the appeal, but in no event more than ten (10) business days after the filing of
the appeal, unless the appeal officer and the aggheved person agree to an
extension of the ten (10) day deadline.
(d) The appeal officer shall announce any decision within five (5)
business days after the hearing, unless the appeal officer and the aggrieved
person agree to an extension of the five (5) day deadline. The appeal officer
shall have authority to affirm, modify or reverse the city manager's decision.
(e) Extension of deadlines pursuant to this section shall extend any
other deadline within this Article by an equal number of days.
(f) Any appeal filed under the provisions of this section shall stay
enforcement of the order until such appeal has been reviewed and decided.
3. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:\ORD-CA\O-CA-InoperableMotorVeh_$. $.00
Roanoke City Council
Regular Agenda Report
May 15,2000
'00 HAY-9 P9:04
Honorable Mayor David A. Bowers, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Inoperable Vehicle Ordinance
Background:
On March 20, 2000, City Council amended Chapter 20, Motor Vehicles and Traffic,
of the Code of the City of Roanoke (1979), as amended, to regulate inoperable motor
vehicles on any property zoned or used for residential purposes or on any property zoned
for commercial or agricultural purposes.
In addition, Council was advised that an additional zoning inspector position had
been transferred to the code enforcement area to strengthen our efforts and assist the
existing two inspectors handling inoperable vehicles and zoning. This position has been
advertised and candidates interviewed. The job should be filled in the near future.
Council was advised that additional amendments to the inoperable vehicle code
would be forthcoming to further improve enforcement of inoperable vehicles.
Recommendation:
The attached amendments to the inoperable vehicle ordinance are proposed to
streamline and speed up the vehicle removal process, limit the number of vehicles on a
property, and provide further consistency with state enabling legislation, as set out in
Section 15.2-905, Code of Virginia. Specifically, these amendments provide for the
following:
,/
Section 20-124: The definition of an inoperable vehicle has been changed
to be consistent with state code. In order to not be considered inoperable, a
vehicle must be in operating condition, display valid license plates and an
inspection decal that is not expired by more than sixty days.
Section 20-125(b) · Only one inoperable vehicle is permitted to be kept that
is shielded or screened from view (i.e. fence, not a tarp). Any other
inoperable vehicles must be kept within a fully enclosed building.
,/
Section 20-126(a) · Violations must be brought into compliance within seven
calendar days of the notice of violation (currently ten days).
Section 20-126(c): Notice of an inoperable vehicle violation is given to the
property owner upon which the vehicle is located and a violation notice (now
an orange sticker) is placed on the car. The requirements for notifying the
vehicle owner have been deferred until after the vehicle has been removed
and there is improved access to the vehicle identification number.
Section 20-129: The appeals process has been simplified. If a property
owner is aggrieved, they can appeal in writing within seven days of the
violation notice. An independent person appointed by the City Manager will
hear the appeal within ten days of the filing of the appeal.
In addition to these amendments, staff also is revising the City's contract for towing
inoperable vehicles to ensure better service and improve removal procedures. (This
contract is separate from the towing contract under consideration for vehicles on public
right-of-way.) These amendments and future towing contract changes should result in
inoperable vehicles being brought into compliance or removed within 21 days instead of
the current 30-45 day period.
Recommendation:
It is recommended that City Council approve the attached amendments to Chapter
20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended.
These amendments are proposed as an effort to enhance the overall quality of life in
Roanoke's residential neighborhoods and abate "junk car" nuisances that have been of
concern to citizens.
Attachment
cc: City Clerk
City Attorney
Director of Finance
Respectfully submitted,
City Manager
Report Author: Evie Lander #00-416
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke~ Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 22, 2000
File fl:44-226-296
SANDRA H. EAKIN
Daputy City Clark
Theodore J. Edlich, President/CEO
Total Action Against Poverty
145 Campbell Avenue, S. W.
Roanoke, Virginia 24011
Kaye Hale, Executive Director
West End Center, Inc.
1226 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Hale and Mr. Edlich:
lam enclosing copy of Resolution No. 34821-051500 authorizing the transfer of certain
kitchen equipment from the former Roanoke City Nursing Home to Total Action Against
Poverty's Transitional Living Center and the West End Center for Youth. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, May 15, 2000.
~~,~ _~, ~Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Department of Human Development
Barry L. Key, Director, Department of Management and Budget
Office of Grants Compliance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of May, 2000.
No. 34821-051500.
A RESOLUTION authorizing the transfer of kitchen equipment from the former Roanoke
City Nursing Home to Total Action Against Poverty's Transitional Living Center (TAP-TLC) and
the West End Center for Youth, upon certain terms and conditions.
WHEREAS the former Roanoke City Nursing Home houses various pieces of kitchen
equipment, including a cooler/freezer unit; and
WHEREAS, this kitchen equipment must be removed as the Roanoke City Nursing Home
is scheduled for demolition in the very near future; and
WHEREAS, TAP-TLC is in need of a cooler/freezer unit and the West End Center is in need
of kitchen equipment.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager is authorized to transfer the cooler/freezer unit currently located in the Roanoke City
Nursing Home to the TAP-TLC facility, and other kitchen equipment, as needed, to the West End
Center.
ATTEST
City Clerk.
H:Lo, ES~,-TAP-TLC-NHequip-5-154)0
Roanoke City Council
Regular Agenda Report
May 15, 2000
'00 I~A¥ -8 P 4:14
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Authorization to Transfer Kitchen Equipment from Former Roanoke City
Nursing Home to Two Private Non-Profit Organizations
Background:
The Roanoke City Nursing Home is scheduled for demolition in the very near future. There is
kitchen equipment still located in this facility that could serve other organizations. Total Action
Against Poverty's Transitional Living Center (TAP-TLC) submitted a proposal requesting
Community Development Block Grant (CDBG) funds for, among other items, replacement of
the walk-in cooler/freezer in the TAP-TLC kitchen. No CDBG funds were budgeted for TAP's
request. West End Center for youth is in the process of purchasing property located at 1210
Patterson Avenue, SW and is requesting available kitchen equipment that will be installed in
this building as they expand their services. Funding from CDBG will assist in purchase of the
building.
Considerations:
The former Roanoke City Nursing Home facility houses various pieces of kitchen equipment.
There is a cooler/freezer which was purchased with general funds and can be transferred to
TAP-TLC, and other available, needed, equipment that could be transferred to West End
Center. The cooler/freezer and the other equipment must be removed since the nursing
home facility is scheduled for demolition within the next few months. In order to transfer the
cooler/freezer to TAP-TLC and other available kitchen equipment to West End Center, City
Council must authorize the City Manager to do so.
Recommended Action:
In a good faith effort to assist two valuable entities in the City of Roanoke, authorize the City
Manager to transfer the cooler/freezer currently located in the Roanoke City Nursing home
facility to the TAP-TLC facility and other kitchen equipment, as needed, to West End Center.
Respectfully submitted,
City Manager
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director of Human Development
Meg Munton, Grants Specialist
Report #: 00-711
Mary F. Parker, CMC
City Clerk
'CITY OF RO.4NOKE
Office of the City Clerk
May 22, 2000
File #60
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham and Mr. Grisso:
James D. Grisso
Director of Finance
Roanoke, Virginia
I am attaching copy of Ordinance No. 34822-051500 amending and reordaining certain
sections of the 1999-2000 General and Capital Projects Fund Appropriations, providing for
appropriation of $495,000.00, in connection with revenue and expenditure adjustments to
the fiscal year 2000 budget. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Barry L. Key, Director, Department of Management and Budget
C:~vlyFiles~may 1 $,wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34822-051500.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (1-2) ...............................
Revenue
General Property Taxes
Current Year Personal Property Tax (3) ........................
Miscellaneous Revenue
Sale of Surplus Property (4) .................................
Capital Projects Fund
ADorooriations
Economic Development
South Jefferson (5) ........................................
1 ) Transfer to Capital
Projects Fund (001-004-9310-9508) $ 332,931
2) Transfer to
School fund (001-004-9310-9530) 162,069
$63,394,084
63,479,638
$60,408,226
11,569,000
$ 317,500
150,000
$19,633,926
332,931
3) Current Year
Personal Property
Tax
4) Sale of Surplus
Property
5) Appropriated from
General Revenue
(001-020-1234_0130)
(001-020-1234-0861 )
(008-052-9633-9003)
$ 445,000
50,000
332,931
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CiTY ,,~r~' ,5 .~' ~
Roanoke City Council
Regular Agenda Reporf00 MAY -9 P3:04
May 15, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Revenue and Expenditure Adjustments
Background:
Each fiscal year, Office of Management and Budget staff monitor departmental
and operating expenses budgets and capital project budgets to ensure that
expenditures are in line with budgeted amounts. Economic Development capital
projects will require additional funding for expenditures that will occur this fiscal year:
Economic Development- Capital Proiects $332,931
Additional funds are needed for pending Economic
Development initiatives, studies, and promotional materials.
Considerations:
With over three quarters of the fiscal year complete, revenue trends indicate the
following revenue sources will outperform their estimate by a significant amount:
The personal property estimates were set conservatively for fiscal year
2000 due to Iow growth in fiscal year 1998. It is now apparent that it will
outperform their estimates for fiscal year 2000.
The City will hold a second surplus equipment sale this fiscal year,
anticipated to generate revenue beyond the estimate.
The following revenue estimate adjustments are recommended:
Personal Property Tax
Sale of Surplus Property
$445,OOO
_ 50,000
Total
The School Board receives 36.42% of local tax revenues according to the
formula used by the city and school administration to share revenues. Based on the
above revenue estimate adjustments, the School Board will receive an additional
$162,069 of funding. (Revenue from sale of surplus property is not shared.) The
amount of revenue available for city administration funding needs totals $332,931.
Recommended Action:
City Council approve the following adjustments to the fiscal year 2000 budget
and appropriate these funds as following:
Revenues:
Personal Property Tax
Sale of Surplus Property
(001 020 1234 0130)
(001 020 1234 0861)
$445,000
50,000
Total
$495,000
Expenditures:
Transfer to School Fund
Transfer to Capital Projects Fund
- Econ Development
(001-004-9310-9530)
(001-004-9310-9508)
$162,069
332,931
Total
$495,000
City Council also appropriate funding of $332,931 in an account in the Capital
Project Fund to be established by the Director of Finance entitled "South Jefferson".
Respec~ully submitted,
Director of Finance
City Manager
C;
City Clerk
City Attorney
#00-25
Mary_F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 22, 2000
File #24-429
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham and Mr. Grisso:
James D. Grisso
Director of Finance
Roanoke, Virginia
I am attaching copy of Ordinance No. 34823-051500 amending Chapter 22.1, Pensions
and Retirement, of the Code of the City of Roanoke (1979), as amended, by amending
§22.1-22, Definitions, with regard to the definition of"membership service", and by adding
a new §22.1-43.1, Portability of service - ESRS. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
C: ~MyFiles'~nay 15. wpd
Darlene L. Burcham-
James D. Grisso
May 22, 2000
Page 2
pc:
The
The
The
The
The
Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Julian H. Raney, Jr., Chief Judge, General District Court
Honorable George W. Harris, Jr., Judge, General District Court
Honorable Vincent A. Lilley, Judge, General District Court
Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
William M. Dowd, Principal, Slabaugh, Morgan, White and Associates, 7204 Glen
Forest Drive, Suite 304, Richmond, Virginia 23226
Joyce L. Sparks, Retirement Administrator, Department of Finance
Kenneth S. Cronin, Director, Department of Human Resources
C:~lyFil~may 1 S.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of May, 2000.
No. 34823-051500.
AN ORDINANCE amending Chapter 22.1, Pensions and Retirement, of the Code
of the City of Roanoke (1979), as amended, by amending §22.1-22, Definitions, with regard
to the definition of"membership service", and by adding a new §22.1-43.1, Portabili .ty of
service - ESRS; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 22.1-22. Definitions, of Chapter 22.1, Pensions and Retirement, of the
Code of the City of Roanoke (1979), as amended, is amended and reordained to read and
provide as follows:
§22.1-2. Definitions.
Membership service shall mean service as a member for which credit is
allowable as provided in §22.1-43 and §22.1-59 and service which is
otherwise expressly credited as membership service pursuant to §22.1-4.1 and
§22.143.1.
2. Chapter 22.1, Pensions and Retirement, of the Code of the City of Roanoke
(1979), as amended, is amended by the addition of a new §22.1-43.1, Portabili _ty of service -
ESRS, to read and provide as follows:
§22.1-43,I. P-ortabili-.ty of service - ESRS.
(a) The board may enter into an agreement with the Virginia Retirement
System (VRS) or another political subdivision of the Commonwealth having
a defined benefit plan which is not supplemental to the Virginia Retirement
System, whereby any vested member may be granted creditable service, as
determined by the board, for service rendered with the VRS or with, another
political subdivision upon the transfer of assets pursuant to the agreement.
(b) The board may transfer assets on behalfofa vested member to the VRS
pursuant to the agreement between the Board and the Virginia Retirement
System.
(c) The board may transfer assets on behalf of a vested member to a
defined benefit plan of another political subdivision of the Commonwealth
which is not supplemental to the VRS pursuant to the agreement between the
board and such other political subdivision.
3. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:UViEASURES~o-amport~ 1
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 23, 2000
File #27
Larry G. Conner, Sr., President
Aaron J. Conner, General Contractor, Inc.
P. O. Box 6068
Roanoke, Virginia 24017
Dear Mr. Conner:
I am attaching copy of Ordinance No. 34826-051500 amending Ordinance No. 34779-
050100 to correct the bid amount of $537,301.90 to read $573,301.90, for award of a
contract to replace the undersized street culverts on Clara Avenue and Knollwood Road,
S. W., and to construct a storm drainage system along Deyede Road near Valentine
Avenue, S. W. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
James D. Gdsso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
Philip C. Schirmer, Acting City Engineer
C :'~VlyFilesh-rmy I
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of May, 2000.
No. 34826-051500.
AN ORDINANCE amending Ordinance No. 34779-050100 to correct the bid amount for the
award of a contract to replace the undersized street culverts on Clara Avenue and Knollwood Road,
and constructing a storm drain system along Deyerle Road near Valentine Avenue; and providing for
an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Ordinance No. 34779-050100 is hereby amended to correct the bid amount for the
contract for replacing the undersized street culverts on Clara Avenue and .Knollwood Road, and
constructing a storm drain system along Deyerle Road near Valentine Avenue.
2. The bid amoUnt of $537,301.90 set forth in paragraph 1 of Ordinance No. 34779-
050100 is hereby amended to read $573,301.90, as more fully set forth in the report of the City
Attorney to this Council dated May 15, 2000.
3. As amended, Ordinance No. 34779-050100 is hereby affirmed and remains in full force
and effect.
4.
In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk
H:XMEASURE S~kno~woodcon. e~cta
WILLIAM M. HACKWORTH
CITY ATrORNEY
ctr¥ ?C! TY F ROANOKE
OFFICE OF CITY ATI'ORNEY
'00 ~/~y ] 146~U.l~I~IPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty @ ei.roanoke.va.us
WILLIAM X PARSONS
STEVEN J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY A'ITORNEYS
May 15, 2000
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Ordinance No. 34779-050100
Dear Mayor Bowers and Council Members:
On May 1, 2000, City Council adopted Ordinance No. 34779-050100 accepting the bid of
Aaron J. Conner, General Contractor, Inc., for the Clara Avenue and Knollwood Road Culvert
Replacement and Deyerle Road Storm Drain Project. During the contract review process, it was
discovered that two numbers were inadvertently transposed in the bid amount in the Ordinance. The
attached Ordinance corrects the bid amount from $537,301.90 to the correct amount of $573,301.90.
I would appreciate Council enacting the attached Ordinance to reflect the correct amount of the bid
award so that a contract may be properly executed for this project.
With kindest personal regards, I am
WMH/GET/lsc
c: Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Phil Schirmer, Acting City Engineer
Sincerely yours,
William M. Hackworth
City Attorney
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 23, 2000
File #20-60-264-514
Gene H. Moore, President
J. B. Moore Electrical Contractor, Inc.
2020 Airport Road
Lynchburg, Virginia 24502
Dear Mr. Moore:
I am enclosing copy of Ordinance No. 34828-051500 accepting the bid of J. B. Moore
Electrical Contractor, Inc., in the amount of $63,423.00, for signalization of the Plantation
Road/Preston Avenue intersection. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, May 15,
2000.
MFP:Io
Enclosure
pc:
Sincerely,
Mary F. Parker, CMC
City Clerk
Darlene L. Bbrcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
Philip C. Schirmer, Acting City Engineer
C: ~lyFilea~may 15. wl~d
1N THE-COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of May, 2000.
No. 34828-051500.
AN ORDINANCE accepting the bid of J. B. Moore Electrical Contractor, Inc., for the
signalization of Plantation Road/Preston Avenue, upon certain terms and conditions, and awarding
a contract therefor; authorizing the proper City officials to execute the requisite contract for such
work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid ofJ. B. Moore Electrical Contractor, Inc., in the total amount of $63,423.00
for the signalization of Plantation Road/Preston Avenue, as is more particularly set forth in the City
Manager's report dated May 15, 2000, to this Council, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in the contract documents offered said
bidder, which bid is on file in the Office of the Purchasing Manager, be and is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized on behalf of the City to
execute and attest, respectively, the requisite contract with the successful bidder, based on its
proposal made therefor and the City's specifications made therefor, said contract to be in such form
as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore
or simultaneously appropriated by Council.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
H:\ORD-GEN~O-Bid. Moore. Si~nal_Plantation.5.15-00
City Clerk.
Mary_F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 23, 2000
File #20-60-264-514
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34827-051500 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for transfer of
$71,423.00, in connection with a contract with J. B. Moore Electrical Contractor, Inc., for
signalization of the Plantation Road/Preston Avenue intersection. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
Philip C. Schirmer, Acting City Engineer
C:kMyFil~ay t 5,wlx/
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34827-051500.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
AI313roDriation~
Traffic Engineering
Seven New Traffic Signals (1) $ 4,204,160
................................. 460,201
Capital Improvement Reserve $13,767,688
Public Improvement Bond Series 1999 (2) ........................ 12,756,638
1) Appropriated from
1999 Bond Funds (008-052-9570-9001) $ 71,423
2) Streets and Sidewalks (008-052-9709-9191) (71,423)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke Coun(~'illT Y
Regular Agenda Report
May 15, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Bid Committee Report
Signalization of Plantation Road/Preston Avenue
Background:
The intersection of Plantation Road and Preston Avenue was identified in the latest bond
referendum as a location for which traffic signalization would be implemented. The design
has been completed and the project has been bid. Only one bid was submitted by J.B. Moore
Electrical Contractor, Inc., 2020 Airport Road, Lynchburg, Virginia 24502, in the amount of
$63,423, with 90 consecutive calendar days for completion.
Considerations:
Funding is available from the sale of 1999 bonds in account number 008-052-9709-9191.
Recommended Action:
Accept the bid of $63,423 and authorize the City Manager to enter into a contractual
agreement with J.B. Moore Electrical Contractor, Inc., in the amount of $63,423, in form
approved by the City Attorney, with a project contingency of $8,000, and 90 consecutive
calendar days for completion, for construction of the project as set forth above.
Authorize the Director of Finance to transfer $71,423 from the 1999 bond account number
008-052-9709-9191, to a new account to be entitled Signalization of Plantation Road/Preston
Avenue.
Respectfully submitted,
Carroll E. Swain~hairman
W. Alvih-Hudson '?
~Kis~s~r/~
'" bert K. Bengtson ~
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Bid Committee Report
Signalization of Plantation Road/Preston Avenue
May 15, 2000
Page 2
I concur in the recommendation of the bid committee and recommend it to you for approval.
City Manager
DLB/JGB/bls
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Report Author: Jan G. Bruce
# 00-132
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 23, 2000
File #57-60
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34829-051500 amending and reordaining certain
sections of the 1999-2000 General Fund Appropriations, providing for appropriation of
$300,000.00 and transfer of $100,000.00, in connection with a contract with Adams
Construction Company for completion of the year 2000 paving program. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which Was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
C:~dyFiles~may 1 $.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34829-051500.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-2000 General Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Public Works $ 23,105,255
Paving Program (1) ......................................... 1,833,898
Nondepartmental $ 63,517,161
Transfers to Other Funds (2) .................................. 62,587,715
Fund Balance
Reserved for CMERP - City (3) ................................ $ 1,503,316
1) Fees for Professional
Services (001-052-4120-2010) $ 400,000
2) Transfer to Capital
Projects Fund (001-004-9310-9508) (100,000)
3) Reserved for
CMERP - City (001-3323) (300,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK~
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 23, 2000
File #57-60
Gary W. Wright, Executive Vice-President
Adams Construction Co.
P. O. Box 12627
Roanoke, Virginia 24027
Dear Mr. Wright:
I am enclosing copy of Ordinance No. 34830-051500 accepting the bid of Adams
Construction Co., in the amount of $1,952,443.10, for paving and profiling of various
streets within the City of Roanoke, upon certain terms and conditions, awarding a contract
therefore, and rejecting all other bids made to the City for the work. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Bbrcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
C: X. My Files~may I ~. wlxl
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 23, 2000
File #57-60
M. Wayne Hylton, Jr., Vice-President
S. R. Draper Paving Co.
4742 Old Rocky Mount Road, S. W.
Roanoke, Virginia 24014
Stanley, H. Puckett, President
L. H. Sawyer Paving Co., Inc.
496 Glenmore Drive
Salem, Virginia 24153
Gentlemen:
I am enclosing copy of Ordinance No. 34830-051500 accepting the bid of Adams
Construction Co., in the amount of $1,952,443.10, for paving and profiling of various
streets; and rejecting all other bids received by the City for the work. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, May 15, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed work.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:'O¢lyFil~',may 15.wl~l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34830-051500.
AN ORDINANCE accepting the bid of Adams Construction Company for paving and
profiling of various streets, upon certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such work; rejecting all
other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Adams Construction Company made to the City in the total amount of
$1,952,443.10 (base bid plus Alternate No. 1), for paving and profiling of various streets within the
City of Roanoke, as is more particularly set forth in the report to this Council dated May 15, 2000,
such bid being in full compliance with the City's plans and specifications made therefor and as
provided in the contract documents offered said bidder, which bid is on file in the Office of the
Purchasing Manager, be and is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized on behalf of the City to
execute and attest, respectively, the requisite contract with the successful bidder, based on its
proposal made therefor and the City's specifications made therefor, said contract to be in such form
as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore
or simultaneously apl~ropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\OR~-GEN~O- Bid-Paving-AdamsCon-5-15.00
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Bid Committee Report - 2000 Paving Program
Background:
Bids for the 2000 Street Paving Program were received in the Supply Management office
on April 11, 2000. These bids were publicly opened and read aloud for the 2000 Paving
Program. Three (3) bids were received and referred to the Bid Committee for review and
report back to City Council. The Iow bid in the amount of $1,860,943.10 was submitted by
Adams Construction Company (of Roanoke, Virginia). Alternate No.1 (raising manholes)
was bid at $91,500.00 resulting in a total bid of $1,952,443.10
City Council has directed the Administration to give "every consideration" to maintaining
a 20-year paving cycle on City streets. The 20-year paving cycle requires that 57 lane-
miles be paved each year within the City of Roanoke.
Considerations:
Amount of the Iow bid is acceptable. The $41.25 price per ton of asphalt is 31 percent
greater than last year's price of $31.46 due to current cost increases being experienced
with petroleum products.
Funding sources totaling $2,016,793 would provide a unit price contract of $! ,952,443.10
for 30,275 tons of asphalt which will enable the resurfacing of 55 lane-miles of streets (see
attached list and map) at prices contained in the Iow bid. The contingency of $64,350 is
needed for replacement of vehicle detectors (wire loops embedded in the pavement
surface at signalized intersections) that will need to be replaced as a result of the
pavement profiling needed under this paving program. One of the funding sources is the
Fiscal Year 2000-2001 Paving Program monies in the amount of $1,616,793. Therefore,
the proposed contract is based upon funds included in the Fiscal Year 2000-2001 budget
adopted on May 9, 2000. The remaining funding includes $300,000.00 provided by
CMERP (which will be sufficient to cover contract expenditures prior to June 30, 2000) and
$100,000 currently included in the Transfer to Capital Projects Fund (FY99-00).
Recommended Actions:
Accept the bid of Adams Construction Company and authorize the City Manager to enter
into a contractual agreement with Adams Construction Company in the amount of
$1,952,443.10 in a form approved by the City Attorney and establish a contingency in the
amount of $64,350, and 180 consecutive calendar days for completion.
Appropriate $300,000.00 in CMERP funding to Street Paving Account No. 001-052-4120-
2010.
Transfer $100,000.00 from Transfer to Capital Projects Fund (FY99-00) to Street Paving
Account No. 001-052-4120-2010.
Reject the other bids received.
Respectfully submitted,
W. Alvin Hudson, Jr.
Kit B. Kiser
I concur in the recommendation of the Bid Committee and recommend it to you for
approval.
Respectfully submitted,
City Manager
Report Author: Robert K.
Bengtson
Attachments: 2
copy: City Attorney
Director of Finance
Director of Public Works
#00-136
2000 PA VING PROGRAM - STREET LISTING
Location Location
Southwest From To Northwest From To
Salem Ave. Jefferson St. I 1/2 St. Grayson Ave. 10th St. 8= St.
Brandon Ave. York Rd. Main St. 8th St. Grayson Ave. Staunton Ave.
Campbell Ave. Jefferson St. 6th St. Carroll Ave. 8~ St. Dead End
Franklin Rd. River Bridge Railroad Bridge Melrose Ave. WBL Peters Cr. Rd. Lafayette Blvd.
Pheasant Ridge Rd. U.S. 220 300 Ft. East Andrews Rd. 19th St. Cove Rd.
6th St. Salem Ave. Campbell Ave. 19th St. Andrews Rd. Carroll Ave.
Garst Mill Rd. Grandin Rd. City Limit Lafayette Blvd. Cove Rd. Melrose Ave.
Lexington Ave.. Harvard St. Dead End Cove Rd. Fresno St. Peters Cr. Rd.
Dunmore St. Memorial Ave. Lexington Ave. Florida Ave. Lafayette Blvd. Aspen St.
Wonju St. Franklin Rd. Colonial Ave. Peters Cr. Rd. NB @ North Lakes Drive
Church Ave. Jefferson St. 2nd St. Harford Cir. Frontier Rd. End
Franklin Rd. SB Avenham Ave. Penarth Rd.
Franklin Rd. Beechwood Dr. Avenham Ave.
Franklin Rd. Mountain Ave. Albemarle Ave.
Location Location
Southeast To From Northeast From To
Elm Ave. Jefferson St. 1-581 Hollins Rd. Orange Ave. Bridge
Williamson Rd. Campbell Ave. Elm Ave. Missouri Ave. Hollins Rd. 10th St.
Salem Ave. Jefferson St. Williamson Rd. Orange Ave. EB 13~ St. 20th St.
300 feet West of
Jefferson St. Salem Ave. Norfolk Ave. Orange Ave. EB Plantation 13th St.
Jamison Ave. 1-581 13th St. Old Vinton Mill Rd. Gus Nicks Blvd. East Dead End
Bullitt Ave. 1-581 11th St. Daleton Rd. 24th St. Dead End
Stanley Ave. 24th St. 26th St. Cannaday Rd. Richard Ave. East Dead End
Church Ave. Williamson Rd. Ist St. Atherly St. King St. Dell Ave.
Campbell Ave. Jefferson St. Williamson Rd.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 23, 2000
File #27-60
Don Dye, Vice-President
J. P. Turner & Brothers, Inc.
P. O. Box 20041
Roanoke, Virginia 24018
Dear Mr. Dye:
I am enclosing copy of Ordinance No. 34832-051500 accepting the bid of J. P. Turner and
Brothers, Inc., in the amount of $80,015.00 for installation of approximately 1,000 feet of
sewer main along Chesterton Street, upon certain terms and conditions, awarding a
contract therefor, and rejecting all other bids made to the City for the work. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
Philip C. Schirmer, Acting City Engineer
C:hMyFil~',may 15.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 23, 2000
File #27-60
David R. Conner, President
E. C. Pace Co., Inc.
P. O. Box 12685
Roanoke, Virginia 24027
Larry G. Conner, Sr., President
Aaron J. Conner General Contractor, Inc.
P. O. Box 6068
Roanoke, Virginia 24017
Terry St. Clair, President
Jack St. Clair, Inc.
P. O. Box 12961
Roanoke, Virginia 24030
Gentlemen:
I am enclosing copy of Ordinance No. 34832-051500 accepting the bid of J. P. Turner and
Brothers, Inc., in the amount of $80,015.00 for installation of approximately 1,000 feet of
sewer main along Chesterton Street, upon certain terms and conditions, and rejecting all
other bids received by the City for the work. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
May 15, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:",My Fil~s~may 1 .n. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of l~lay, 2000.
bio. 34832-051500.
AN ORDINANCE. accepting the bid of J.P. Turner and Brothers, Incorporated, for installing
approximately 1,000 feet of sewer main along Chesterton Street, upon certain terms and conditions
and awarding a contract therefor; authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City for the work; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of J.P. Turner and Brothers, Incorporated, in the amount of $80,015 for
installing approximately 1,000 feet of sewer main along Chesterton Street, as is more particularly set
forth in the City Manager's report dated May 15, 2000, to this Council, such bid being in full
compliance with the City's plans and specifications made therefor and as provided in the contract
documents offered said bidder, which bid is on file in the Office of Supply Management, be and is
hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, the requisite contract with the successful bidder, based on its
proposal made therefor and the City's specifications made therefor, said contract to be in such form
as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore
or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order ~o provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:WIEA SURE S\C hest,~.ton
Mary F. Parker, CMC
City Clerk
CITY OF RO,4NOKE
Office of the City Clerk
May 23,2000
File #27-60
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34831-051500 amending and reordaining certain
sections of the 1999-2000 Sewage Treatment Fund Appropriations, providing for
appropriation of $98,000.00, in connection with a contract with J. P. Turner and Brothers,
Incorporated, for construction of the Chesterton Street Sanitary Sewer Replacement
project. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
Robert K. Bengtson, Director, Department of Public Works
Philip C. Schirmer, Acting City Engineer
C:'~.,My Fil g~'Waay 1 S.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of May, 2000.
No. 34831-051500.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Sewage Treatment Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Sewage Treatment Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
Appropriations
Capital Outlay
Chesterton Street Sewer Project (1) ............................
Retained Eaminqs
$ 60,519,473
98,000
Retained Earnings (2) ....................................... $
1 ) Appropriated from
General Revenue (003-056-8360-9003) $ 98,000
2) Retained Earnings (003-3336) (98,000)
29,949,483
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
'00 I'1A¥-8 P4:t4
Dear Mayor and Members of Council:
Subject:
Bid Committee Report
Chesterton Street Sanitary Sewer Replacement
Project No. 6461
Bid No. 00-3-90
Background:
The sanitary sewer located in the 3700 block of Chesterton Street does not have sufficient
capacity to carry sewer flows in wet weather. The inadequate capacity has resulted in several
minor sewer overflows. The capacity problem can be corrected by installing a larger diameter
sewer main for approximately 1,000 feet.
Considerations:
Competitive bids for the Chesterton Street Sanitary Sewer Replacement project were opened
on Tuesday, April 18, 2000. J.P. Turner and Brothers, Incorporated, 3862 Buck Mountain
Road, Roanoke, Virginia 24014, submitted the lowest bid in the amount of $80,015 to install
approximately 1,000 feet of larger diameter sewer main along Chesterton Street.
Engineering and inspection expenses for the project are estimated to be $10,000. In addition,
a project contingency of $7,985 is needed.
Funding is available in Sewer Fund Retained Earnings to fund the proposed project.
Recommended Action:
Authorize the City Manager to execute a contract for the above work with J.P. Turner and
Brothers, Incorporated, in a form acceptable to the City Attorney, in the amount of $80,015,
with a project contingency of $7,985, and ninety (90) days of contract time. Reject all other
bids received.
Authorize the Director of Finance to appropriate $98,000 from Sewer Fund Retained Earnings
to a project account entitled "Chesterton Street Sewer Project" to fund the construction
contract, provide for a project contingency and fund the engineering of the project.
Respectfully submitted,
W. Alvin'Hudson --
'Kit B. Kiser
Honorable David A. Bowers, Mayor, and Members of City Council
Bid Committee Report
Chesterton Street Sanitary Sewer Replacement
Project No. 6461
Bid No. 00-3-90
May 15, 2000
Page 2
I concur in the recommendation of the bid committee and recommend it to you for approval.
Respectfully submitted,
City Manager
DLB/PCS/bls
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Report Author: Philip C. Schirmer, P.E., L.S., Assistant City Engineer # 00-137
ATTACHMENT 1
TABULATION OF BIDS
CHESTERTON STREET SANITARY SEWER REPLACEMENT
PROJECT NO. 6461
BID NO. 00-3-90
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management,
on Tuesday, April 18, 2000, at 2:00 p.m.
J.P. Turner and Brothers, Incorporated $ 80,015
Aaron J. Conner General Contractor $118,445
E.C. Pace Company, Inc. $137,415
Jack St. Clair, Inc. $141,055
Engineer's Estimate: $131,500
Office of the City Engineer
Roanoke, Virginia
May 15, 2000
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 23, 2000
File #533
The Honorable John S. Edwards, Senator
The Honorable David A. Bowers, Mayor
The Honorable Carroll E. Swain, Council Member
Darlene L. Burcham, City Manager
R. Matthew Kennell, Executive Director, Downtown Roanoke, Inc.,
Dear Ms. Burcham and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, May
15, 2000, you were appointed as members of a Passenger Rail Study Committee, the
purpose of which is to advocate passenger rail service for the Roanoke area. The
appointment will cover a period of three years from the date of appointment. The
Chairperson will be selected by the Study Committee.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Sandra H. Eakin, Deputy City Clerk
C:XMyFile*~.may I 5.~4.
Mary _F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 23, 2000
File fl.488
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, May
15, 2000, Vice-Mayor Harris requested that the City Manager work with the Roanoke
Neighborhood Partnership Steering Committee to schedule late afternoon neighborhood
tour(s) for the Members of Council within the next 30 to 60 days.
Sincerely, p~,~
Mary F. er, CMC
City Clerk
MFP:Io
pc: Mariam K. Alam Stacy, Coordinator, Roanoke Neighborhood Partnership
C:'~,lyFil~kmay 15.WlXt
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy City Clerk of the Council
of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the 15th day of May, 2000, ROBERT K.
BENGTSON was appointed as a City Representative to the Roanoke Valley Resource
Authority Board of Directors to fill the unexpired term of Kit B. Kiser, resigned, ending
December 31,2000.
Given under my hand and the Seal of the City of Roanoke this 22nd day of May,
2000.
Deputy City Clerk
C:LMyFiles~ay 15.WlXt
!2 noon: Parade of Nations
! 2:30 pm: Opening Ceremony
Over 5§ Countries' Displays
Ethnic Food
Authentic Clothing
Znternational Signing & Dancing
Multicultural Arts & Games
4:30 pm: Closing Ceremony
The Roanoke Valley's Multicultural Festival
Diadhuit/ Dzien'dobry! gonjourl. ~uten Tagl. Hola/ Chao ongl. ~oodDayl.
Al salaama'alaykum! hli haol. Nazda~! guon gio~nol. I~onichina! Sekoh!
Annyon£ ha Shimnikka! Zct~avstvuite! guna ziua! Dol~a~ dan! Jaml~o!
Contact person: Pearl Fu, National Conference fer Community & Justice, 546-342-4790
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 23, 2000
File #67-424
SANDRA H. EAKIN
Deputy City Clerk
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
I am enclosing copy of Resolution No. 34835-051500 approving the Comprehensive Parks
and Recreation Master Plan, and amending Roanoke Vision, the City's Official
Comprehensive Development Plan for Roanoke, to include the Comprehensive Parks and
Recreation Master Plan. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, May 15, 2000.
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
John W. Coates, Director, Department of Parks and Recreation
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Martha P. Franklin, Secretary, City Planning Commission
C:hMyFilea~nay 1 S.,~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of May, 2000.
No. 34835-051500.
A RESOLUTION approving the Comprehensive Parks and Recreation Master Plan, and
amending Roanoke Vision, the City's Official Comprehensive Development Plan for Roanoke, to
include the Comprehensive Parks and Recreation Master Plan.
WHEREAS, the Comprehensive Parks and Recreation Master Plan (the "Master Parks Plan")
was presented to the Planning Commission;
WHEREAS, the Planning Commission held a public hearing on April 19, 2000, and
recommended adoption of the Master Parks Plan and amending Roanoke Vision, the City's Official
Comprehensive Development Plan for Roanoke (the "Comprehensive Plan"), to include such Master
Parks Plan; and
WHEREAS, in accordance with the provisions of § 15.2-2204, Code of Virginia (1950), as
amended, a public heating was held before this Council on Monday, May 15, 2000, on the proposed
Master Parks Plan, at which heating all citizens so desiring were given an oppommity to be heard
and to present their views on such amendment.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. That th. is Council hereby approves the Comprehensive Parks and Recreation Master
Plan dated May, 2000, and amends Roanoke Vision, the City's Official Comprehensive Development
Plan for Roanoke, to include the Comprehensive Parks and Recreation Master Plan as an element
thereof.
That the City Clerk is directed to forthwith transmit attested copies of this resolution
to the City Planning Commission.
ATTEST:
City Clerk.
H:\RES'hR.-ParkzMast~'Plan-5.15.00
'00 -1 8:31
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 240t 1
(540) 853-2344 (Fax) 853-1230
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Adoption of Parks Master Plan
Background:
On April 12, 2000, a letter was submitted to the Planning Commission from Mr. John W.
Coates, Director of Parks and Recreation, requesting that the Planning Commission
review the Comprehensive Parks and Recreation Master Plan and formally recommend its
adoption as an element of the City's Comprehensive Plan, Roanoke .Vision. This letter is
attached for your information, as well as a copy of the plan.
The Long Range Planning Committee of the Planning Commission met on April 5 with the
Citizens Advisory Committee and City staff to discuss the draft plan and voted 2-0 to
recommend to the Planning Commission that the master plan be adopted (Messrs. Rife
and Manetta voted in favor of the adoption).
On April 19, 2000, the Planning Commission held a public hearing on the plan. Mr.
Coates and Mrs. Beth Poff, Chairperson of the Citizens Advisory Committee, briefly
discussed the plan and the participation process with the Commission and answered
questions. It was noted that there were eleven action strategies identified in the plan
which had been developed through extensive citizen involvement. The following public
comments were received:
Planning Commission members Barbara Duerk and Robert Manetta recommended
clarifications to various sections of the plan dealing with the planning, development
and implementation of greenways. Also, they requested changing references to
Carvins Cove to ensure that any plan recommendations were consistent with the
recently completed land use study. (These changes are incorporated into the
revised, attached plan.)
Mrs. Elaina Loritts, 4827 Rutgers Street, Apt. 50, addressed the commission and
expressed her concerns for upgrading and maintaining neighborhood parks. She
advised that additional public discussion with neighborhood representatives and
Roanoke City Planning Commission Architeclural Review Board Board of Zoning Appeals
citizens was needed. She was especially concerned with Villa Heights and the
ability of youth to access the proposed large park facilities.
Mrs. Evelyn Bethel, 35 Patton Avenue, N. E., addressed the commission and
questioned the possible sale of parks and park structures to private interests. She
requested that the city think more creatively about activities and use of park
properties. (Mr. Coates clarified that there were no recommendations for the sale
of parks or facilities; there were only proposals to better utilize existing facilities.)
Mrs. Liz Belcher, Executive Director for Roanoke Valley Greenways Commission,
requested that the plan and the complete appendix be available in the libraries for
public comment. She recommended changes to various strategies dealing with
greenways and encouraged the City to work regionally in soliciting grant funding for
projects.
Mrs. Helen Davis, 35 Patton Avenue, N. E., advised that she was confused with the
broad recommendations in the plan and indicated that she believed a detailed
listing of park improvements for existing parks should be included. She expressed
concern that park facilities would be privatized.
Mrs. Kathy Hill, 509 Arbor Avenue, S. E., submitted a written statement to the
Commission (she attended the public meeting, but had to leave) requesting
information on the status of improvements for Piedmont, Morningside and Eureka
Parks.
Mr. John Coates, Director of Parks and Recreation, responded to various citizen
comments advising that the plan was not intended to be specific at the
neighborhood park level; rather, it was to provide a broad framework for future park
investment over the next ten years and make recommendations for future property
acquisition and park facilities. It was noted that the Citizens Advisory Committee
currently was reviewing specific neighborhood park improvements to prioritize
funding and implementation.
There was additional discussion by the Commission regarding the comments received.
Recommendation:
By a vote of 5-1 (Messrs. Chrisman, Dowe, Hill, Rife, and Manetta voting in favor, Mrs.
Duerk voting in opposition, and Mr. Butler absent for the vote), the Planning Commission
recommends that City Council approve the Comprehensive Parks and Recreation Master
Plan and formally adopt it as an element of the City's Comprehensive Plan, Roanoke
Vision.
Also, I am forwarding to you for your consideration, correspondence dated April 28, 2000,
from Mr. John Coates, Manager of Parks and Recreation, which further addresses citizen
comments received at the Planning Commission public hearing.
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
Attachments: 2
CC:
City Manager
Assistant City Attorney
Director, Parks and Recreation
Report Author: Evelyn S. Lander
R O A N O K E C I T
P A R K S &
R E C R E A T I O N
210 Reserve Avenue SW Roanoke, Virginia 24016
Y
540/853-2236 FAX 540/853-1287
RECYCLED PAPER
April 28, 2000
Mr. Melvin L. Hill, Chairman
Roanoke City Planning Commission
Subject: Adoption of the Comprehensive Parks and Recreation Master Plan
Dear Mr. Hill:
As a result of the Planning Commission Public Hearing on April 19, 2000, we would like
to respond to various specific issues raised by members of the public.
During the public hearing, Ms. Liz Belcher, Executive Director of the Roanoke
Valley Greenway Commission, offered comments regarding Action Strategy 9,
Recommendation E, encouraging the City to work regionally in soliciting funding
for greenway projects. As it is the intention of the City to cooperate fully with the
Greenway Commission, the wording in Recommendation E has been altered to
more clearly reflect this intention.
Three individuals expressed concern that the Master Plan does not mention
specific parks, implying that if a park is not mentioned, nothing will be done to
improve that park. The Master Plan was intended to address the parks and
recreation system as a whole and to develop broad guiding strategies for the
next seven to ten years. Indeed, specific park improvements are being planned
citywide. A committee of citizens is currently working with Parks and Recreation
staff to determine a means for fair and suitable distribution of the $3.8 million
bond money reserved for park improvements. Following a process of public
review, those projects will be sent to City Council for fund appropriations. It is
the Department's intention to begin making the improvements this summer.
Two citizens expressed concern that the plan provided for selling parks and
making them private facilities. While Action Strategy 3, Recommendation G,
does encourage privatization opportunities in the parks, it's purpose is not to
dispense with parks. It is an attempt to provide citizens with park and recreation
services over and above those that Parks and Recreation can currently provide.
We are confident that the City has provided sufficient opportunities for pubic input at
every stage of developing the Master Plan through civic and service club presentations,
focus groups, workshops, a telephone survey, the draft document review, and public
hearings. Further, the Citizens' Advisory Committee and City staff members have spent
many hours developing the plan relying heavily on that public input. As a result, we
believe the Master Plan is a unique combination of citizen input and professional
expertise, and that its implementation will result in significant increases in the quality of
life for citizens and visitors of Roanoke.
Sincerely,
John Coates
Director
cc: Darlene Burcham, City Manager
George Snead, Assistant City Manager for Community Development
Steven Talevi, Assistant City Attorney
Evie Lander, Director of Planning and Code Enforcement
Beverly Fitzpatrick, Jr., Chairman, Citizen's Advisory Committee
From:
Subject:
Date:
,, Roanoke City Parks & Recreation
210 Reserve Avenue, SW -~ Roanoke, VA ~r 540-853-2236
Dinah Ferrance, Master Plan Project Assistant ~ ~
Changes in Comprehensive Parks and Recreation Master Plan
May 3, 2000
This copy of the main body of the Draft Comprehensive Parks and Recreation Master Plan is the
version on which the City Council will be voting May 15, 2000. It contains revisions which
have been made since the first draft was made available to the public. These include:
· Technical corrections (capitalization, punctuation, etc.)
· Substantive changes in:
- Action Strategy 9 (see page 61)
- Action Strategy 9, Recommendation A (see page 61)
- Action Strategy 9, Recommendation C (see pages 61-62)
- Action Strategy 9, Recommendation E (see page 62)
- Action Strategy 10, Recommendation G (see page 65)
- Action Strategy 10, Recommendation H (see page 65)
All of the substantive changes listed above were made as a result of the
April 19, 2000 public hearing before the Koanoke City Planning
Commission.
51~00
Comprehensiv,e
Parks & Recreation
Master Plan
Roanoke City
Parks & Recreation
ACKNOWLEDGEMENTS
Ci'ly Council
Mayor David A. Bowers
Vice Mayor C. Nelson Harris James O. Trout
W. Alvin Hudson, Jr. William White, Sr.
Carroll E. Swain Linda F. Wyatt
Ciht Manager
W. Robert Herbert (until April 9, 1999)
James Ritchie, Jr. (Acting from April 9, 1999 to December 31, 1999)
Darlene Burcham (after January 1, 2000)
Ken Bevins
Sandy Bond
Charles Hancock
Carl Kopitzke
Howard Light
Frederica Monk
Comprehensive Parks and Recreation Master Plan
Citizen Advisory Committee
Beverly Fitzpatrick, Jr., Chairperson
Beth Poll, Vice Chairperson
Rupert Cutler
Duane Howard
Gerri LaManna
Tim Lovelace
Robin Murphy-Kelso
Pat Toney
Sherlie Doherty
Martin Jeffrey
Anita Lee
Sam McGhee
Richard Rife
Katie Rude
Comprehensive Master Plan
TABLE OF CONTENTS
Acknowledgements
Table of Contents
Executive Su.mmary ......................................................................... i
Introduction .................................................................................. i
Process .......................................................................................... i
Key Issues ................................................................................... iii
Vision .......................................................................................... iv
Action Strategies & Recommendations ....................................... v
Conclusions ............................................................................... vii
Appendices ............................................................................... viii
Introduction ..................................................................................... 1
Purpose ........................................................................................ 1
History ......................................................................................... 1
Context ......................................................................................... 2
Team ............................................................................................ 4
Process ............................................................................................ 7
Public Input .................................................................................. 7
Technical Studies ......................................................................... 8
Visioning ................................................................................... 11
Action Plan ................................................................................ 11
Findings and Issues ....................................................................... 13
Recreation Centers ..................................................................... 13
Trails and Greenways ................................................................ 15
Aquatic Facilities ....................................................................... 16
Programs .................................................................................... 17
Marketing ................................................................................... 17
Park maintenance ....................................................................... 18
Carvins Cove ............................................................................. 18
Partnerships ............................................................................... 19
Funding and Pricing ................................................................... 20
DRAFT
~Oan6ke City Parks and Recreation
Demographics ............................................................................ 22
Sports Facilities ......................................................................... 23
Distribution of Park Land .......................................................... 24
Vision ............................................................................................ 31
Theme ........................................................................................ 31
Trends ........................................................................................ 31
Vision ......................................................................................... 32
Action Strategies & Recommendations ........................................ 35
Capital Phasing .......................................................................... 36
Action Strategy 1: Build and Update Facilities ......................... 37
Action Strategy 2: Distribute Resources Equitably ................... 40
Action Strategy 3: Funding Strategies ....................................... 44
Action Strategy 4: Market P&R Services .................................. 48
Action Strategy 5: Improve Maintenance .................................. 52
Action Strategy 6: Target P&R Services ................................... 54
Action Strategy 7: Enhance Stewardship .................................. 57
Action Strategy 8: Build Partnerships ....................................... 60
Action Strategy 9: Build Trails & Greenways ........................... 61
Action Strategy 10: Carvins Cove ............................................. 64
Action Strategy 11: Develop Feedback System ........................ 66
Appendices .................................................................................... 69
DRAFT MPReport2.dcc, 04/27/00 1~ :54 AM
Comprehensive Master Plan
EXECUTIVE SUMMARY
Introduction
Purpose. This master plan is the result of a complete re-evaluation
of how Roanoke City Parks and Recreation operates: how its
facilities, services and methods serve the citizens of Roanoke. This
master plan is intended to guide the Department's work for seven
to ten years.
History. The Department's last master plan was prepared in 1981,
focusing mostly on park facilities and giving little attention to
programs and operations. The 1981 Plan led to many notable
improvements, including the heavily-used Rivers Edge Sports
Complex, but the plan's momentum has faded, and recreational
needs have changed significantly since it was completed.
Context. The City of Roanoke operates according to the City
Manager form of government, with all offices and departments
falling under four directors. Parks and Recreation is temporarily in
the Public Safety Directorate.
The Department of Parks and Recreation consists of twvo sections:
the Parks and Grounds Division, which develops and maintains the
City's parks and recreational facilities, and the Recreation
Division, which manages recreational programs and facilities. The
Department employs 117 full-time and about 200 seasonal and
temporary employees.
Team. Developing the master plan required that a three-sided team
evolye. Parks and Recreation staff took the leading role in the plan,
augmented by other City staff. Because the City government
believes in being participatory, the City Manager appointed a
twenty-one member Citizen Advisory Committee (CAC) to guide
the plan and be the focus of citizen involvement. Finally, experts
were consulted to perform various studies requiring special
technical expertise.
Process
Public Participation. Public input was central to the Plan's
development. An intentionally diverse series of forums led from
general concerns to specific issues, giving a strong sense of the
public's desires.
· Citizen focus groups centered around a series of broad
questions about park and recreation facilities and programs.
Mp~e~o.2.~o¢. o4~27m, :s~ ~ DRAFT
~oan°ke Ci~/Parks and Recreation
· Staff focus groups paralleled the citizen focus
groups.
· Fg..ur pdblic workshops built on the focus group
results and gathered additional input on the issues.
· A telephone survey was used to obtain broad-
based random input reflecting typical citizen's
concerns.
· Presentations to community and civic groups
spread the word further and allowed more people
to have input.
k,,x,~_Input~~ Tec hniieCsa~
Action Strategies and
Technical Studies. Technical studies paralleled the public input
forums, providing needed information for reasoned decision-
making. The findings tell us what we have now, how we're using
it, and what we might expect in the furore.
· A parks inventory recorded the amenities in the parks.
· A facility assessment determined conditions at the recreation
centers.
· A transportation analysis showed the means of public access
and traffic routes to parks and recreation facilities.
· Program analysis evaluated strengths and weaknesses of major
recreational program areas.
· Program benchmarlcing compared City recreational programs
to similar programs in the local area.
· A prograrrfffacility overlay examined the fit between the
programs and the recreation centers in which they are
presented.
· Demographics forecasted population trends to which the plan
must respond.
· Locality benchmarking compared Roanoke's facilities and
operations to four similar cities: Chattanooga, TN; Fort Collins,
CO; Newport News, VA; and Lynchburg, VA.
· Public works analysis addressed the functions not normally
performed by parks and recreation crews.
· Parks mini-master plans provided suggestions about certain
parks.
Visioning. The CAC and the Project/Leadership Team met in early
1999 to develop the principles, theme, values, trends and issues
that direct the Master Plan's Action Plan.
Comprehensive Master Plan
Action Plan. The Project Team and CAC met over several months
to develop a series of broadly based Action Strategies to deal with
the issues that had been identified. Each Action Strategy was
clarified by more specific Recommendations on how each Action
Strategy would be carried out. The Recommendations were
prioritized and phased.
Key Issues
The key issues which need to be resolved in the master plan, were
based on the studies performed and the public input received, and
are as follows:
Recreation Centers. Roanoke City's current recreation centers are
all small, old and outdated. Most were not built as recreation
centers and do not function well as such.
Trails and Greenways. The development of trails and greenways
is a popular trend in the country. The public input forums indicate
there is much interest and support for the development of trails and
greenways in the City.
Aquatic facilities. The public has indicated an interest in having
more and better aquatic facilities.
More programs. While the public appreciates the programs Parks
and Recreation has, they would like to see more programs for
seniors and youth, and after-school programs.
Marketing. The public forums made it clear that Parks and
Recreation needs to do a better job informing the public about its
programs and services.
Maintenance. While the public appreciates the improvements that
have been made in the parks in recent years, public input also
indicated that citizens would like to see further improvement and
upgrades in the parks.
Carvins Cove. While this is not an issue on the public's mind
when they were asked about Parks and Recreation issues, the City
is in the midst of a study concerning recreational use of areas of
the Carvins Cove property and reservoir. The Citizen Advisory
Committee and the Parks and Recreation staff felt that this was an
important issue for the Department.
Partnerships. The public seems impressed with the parmerships
Parks and Recreation has formed with the Roanoke City Public
Schools (fitness centers) and with Roanoke County Parks and
Recreation (Roanoke Valley Skate Park), and would like to see
more of such cooperation as a way to stretch limited resources.
MPRo~.do,::. 0,~27/00 ~ :*,~ ~,M DRAFT ~,~ge iii
RoanOke Ciht Parks and Recreation
Departmental Organization. Roanoke City Parks and Recreation
carries some functions not traditionally associated with parks and
recreation .departments, such as street sweeping and loose leaf
pickup. There have been questions within the Department and from
the public as to whether this is the optimum structure for the
Department to have.
Funding and Pricing. Compared to other jurisdictions, Roanoke
City's funding for parks and recreation services is low. One way to
partially alleviate this situation, is for the City to put into place
market-based pricing strategies for parks and recreation services.
Demographics. Demographic trends indicate that Roanoke City
(and to a lesser extent the entire Roanoke area) will be seeing a
marked drop in eighteen to thirty-nine year-old age groups.
Further, the City will see a large increase in the senior population
in the next several years.
Sports Facilities. Currently, many team sports programs are
running at capacity given the number of fields, courts, etc. that
Parks and Recreation has. In order for these programs to grow,
more facilities would be needed. Further, improvements to the
current facilities are needed.
Distribution of Park Land. Roanoke City has more than the
amount of acres of parks which is the standard set by the National
Parks and Recreation Association. However, it is not distributed
well: there are some areas of the City where there are no
neighborhood or community parks.
Citizen Input. Dm-ing the various citizen input forums, people
appreciated the fact that Parks and Recreation was seeking public
input. There also was a feeling among staff members that there is a
need for building citizen input into regular procedures.
Vision
Trends. Key trends that will influence services included
· Family programming
· Fitness for those over 40
· Multi-use recreation centers
· High-end revenue facilities
· Increasing senior segment
· More park manicuring
· Partnering
· Rollerblades & skateboards
Mission. The Department's new mission statement is
Roanoke City Parks and Recreation is a dedicated team,
committed to improving the quality of life for the citizens
and visitors of Roanoke by providing recreational
opportunities through diverse programs and facilities, and
Page iv DRAFT MPReport2.doc, 04/27/00 11:54 AM
Comprehensive Master Plan
promoting environmental stewardship through
beautification, management, and care of public spaces.
Vision. The Department's new vision statement reads
Roanoke City Parks and Recreation is committed to the
highest level of parks and recreation services and
stewardship. I, Ve will encourage people to experience and
appreciate the natural beauty and quality of life in
Roanoke. We will promote a sense of community by being
the champion for personal and family wellness, special
events, and the value of natural resources. These services
will enhance pride, fun, education, and livability for
Roanoke citizens and visitors now and in the future.
Action Strategies and Recommendations
The CAC and Project Team met together in February and March
1999 to develop broad Action Strategies, as well as specific
Recommendations which support and clarify the Actions
Strategies. The Action Strategies in the list below are
accompanied by the rationale for their inclusion in the Master Plan.
1. Create multi-dimensional recreation facilities and update
existing facilities and parks that build community pride and a
sense of place.
Large stc~te-of-the-art mzdti-dimensional recreational facilities
are attractive, efficient, and create a sense of vibrant energy
and community. They serve a ~vide variety of needs and
clientele. By building such ne,v facilities and ztpdating existing
facilities to their best ztses, the City of Roanoke could
measurably contribute to an improved quality of life for its
citizens.
2. Ensure the fair and suitable distribution of parks and recreation
resources throughout the community.
Limited resources within the parks and recreation system have,
over a long period of time, resulted in some imbalance in the
distribution of services. The City needs to identify and correct
current disparities and prevent further inequities.
3. Develop and implement funding strategies to aggressively fund
the vision of Parks and Recreation into the year 2010.
Creative methods are needed to fund changes and to maintain
a high level of services for citizens. Current wisdom in the
parks and recreation industry suggests four ways to do this:
· Control costs
· Use outside volunteer resources
DRAFT
ROanoke City Parks and Recreation
· Create revenue-producing facilities, and
· Use creative funding andfinancing tools
4. EffectiVely market Parks and Recreation services and their
befiefits to individuals and the entire community.
Citizens are not familiar with the multitude of services offered
by the Department or the individual, community, financial, and
environmental benefits of the Department's work Development
of excellent services and programs depends on awareness to
provide participation in, and support for, Department services.
5. Protect and enhance Roanoke's community investment by
providing superior levels of maintenance services.
The quality of construction and maintenance of parks and
recreation facilities has a direct impact on the quality of the
recreational experience. Further, the public has made clear its
strong expectations for higher levels of maintenance, voicing a
preference for improved maintenance over expanded facilities.
6. Target a significant number of recreation services toward
seniors, teens, families, youth, mud people with disabilities.
While the Department seeks to provide programs for all
citizens, more emphasis is needed on programming for seniors,
teens, families, youth, and peop[e with disabilities.
7. Develop commrmity stewardship of Roanoke's natural and
historical resources through effective environmental planning,
park design, and environmental/cultural educational programs.
The Department can be a role model by using environmentally
sensitive maintenance practices and park design. The
Department can also be an environmental educator through
recreational programming. The same opportunities exist for
our historical and cukural resources.
8. Build and maintain partnerships with other service providers in
the development and delivery of Parks and Recreation
programs and facilities.
Partnering will allow the Department to stretch its limited
resources, enabling it to provide more and better services and
facilities than would be possible with such cooperation.
9. Develop trails, greenways, and on-road bicycle facilities, doing
so in a way to interconnect shopping areas, schools, work sites,
parks, other important places in the valley, and future open
spaces. Where appropriate, trails should be multi-use trails,
accommodating activities such as hiking, bicycling and
horseback riding.
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Comprehensive Master Plan
10.
11.
The development of greenways has very strong grassroots
support throughout the City and the Roanoke Valley.
Manage and develop Carvins Cove for its recreational and
economic impact while ensuring safe use of the City's water
supply.
Recreational opportunities on land surrounding the reservoir
can be developed and managed for substantial public benefit
without compromising the water quality in the reservoir.
Develop the means of creating continuous feedback from the
community on Parks and Recreation services and issues.
The Department must keep its finger on the pulse of the
community to tcnow what it is doing well, what it needs to
improve, so that the parks and recreation system can
contribute to a high quality of life in Roanoke.
Conclusions
Capital phasing
Due to normal funding limitations, the capital projects are divided
into manageable pieces, or phases.
Phase I: Projects with Funds Already Identified
Park improvements $3,800,000
Phase I1: Projects with Funds not yet Identified
More park improvements
First recreation center with pool
Renovate 1 st pool to become aquatic center
Buy land and develop new parks
Develop greenways
Total
AS1
$900,000
$7,000,000 AS 1
$1,000,000 AS1
$1,000,000 AS2
$1,000,000 AS9
$10,900,000
Phase II1: Projects with Funds not yet Identified
$3,000,000
$7,000,000 AS1
$1,000,000 AS1
$1,000,000 AS2
$1,000,000 AS9
$13,000,000
More Park Improvements
Second recreation center with pool
Renovate 2nd pool to become aquatic center
Buy land and develop new parks
Develop greenways
Total
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Roanoke City Parks and Recreation
t GRAND TOTAL $27,700,000
Appendices
A separate volume of twenty-one appendices contains detailed
reports on each of the public forums, technical studies, action
strategies, and other information.
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Comprehensive Master Plan
INTRODUCTION
Purpose
Any organization must continually assess its facilities, services and
methods, and how they serve its customers or clients. This master
plan is a re-assessment of Roanoke City Parks and Recreation. It
was undertaken to determine the fit of the Department's parks,
centers, programs and other activities with what Roanoke's
citizens need and want, and then to plan how to improve that fit.
This plan is intended to guide our work for the foreseeable future.
We expect this plan to be valid until about 2010.
History
The 1907 Nolen Plan
Roanoke's first parks master plan was completed in 1907 by the
renowned Boston landscape architect John Nolen, who is
considered the father of modem city planning. Mr. Nolen also
provided a recreation and open space plan for Roanoke in 1928.
1 981 - Roanoke's Parks Today and Tomorrow
The most recent effort was developed by M. Paul Freidberg,
FASLA, and approved and adopted by the Roanoke City Council
in April 1981. It focused on park facilities and did not address
recreation programming. The 1981 plan set goals for both the short
term (five years) and the long term (twenty years) providing an
effective tool for a number of years. Examples of the
improvements resulting from the 1981 plan include the
development of River's Edge Sports Complex and the installation
of many of the timber playgrounds in the City. These play
structures were state-of-the-art at the time.
The 1981 Plan received funding support through 1988, but
momentum from that funding lasted until about 1990. Meanwhile,
many things changed in the community, such as the distribution of
people and their priorities for parks and recreation.
Since 1981
Much has changed in twenty years. The findings of the 1981 plan
are no longer valid, and the recommendations have lost their
momentum. Roanoke's parks have aged and deteriorated in many
ways.
DRAFT
Roanoke City Parks and Recreation
Recreation has changed, with new activities being added and old
ones slipping away. Who in 1981 foresaw the current popularity of
mountain .biking or in-line skating? In addition, the public's
expectations from the parks, and the standards for park equipment,
have both changed. For instance, there is now a National
Playground Safety Institute that is changing how playgrounds are
designed and maintained.
Also, the City of Roanoke is now landlocked by the General
Assembly. The City cannot annex more land to enhance its tax
base. This also limits population growth.
Recognizing the need to reassess the City's recreational wants and
needs, staff initiated a comprehensive master planning process
which would be citizen driven,
enriched.
staff administered, and expert
City Cotrncil [
Context
City Manager
The City of Roanoke operates
according to the City Manager
form of government, with all
offices and departments falling
under four directors. Parks and
Recreation has historically
been within the Public Works
Directorate, but with the 1999
retirement of Public Works
Director Bill Clark, Parks and
I
Assistant
City Manager
Public Safety I I Public Works
Director Director
I
Department of
Parks & Recreation
t I
Director ] I Development
Recreation was .placed temporarily in the Public Safety
Directorate. The two principal benefits were (1) the unification of
several departments that focus on neighborhood quality-of-life
issues, and (2) the easing of additional duties on the Acting Public
Works Director.
The Department of Parks
and Recreation consists of
two sections: the Parks and
Grounds Division, which
develops and maintains the
City's parks and
recreational facilities, and
the Recreation Division,
which manages recreational
programs and facilities. The
Department employs 117
]Park & Recreation
Manager
I
I I I
Ass't. Super. Ass't. Super. Coordinator
Const./Dev.
Ass'L Super.
Urban Forester
Horticulturist I
full-time and about 200 seasonal and temporary employees.
I I
Recreation ] I Special Events
Superintendent Coordinator
Athletics/Aquatics
Coordinator
Marketing
Coordinator
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Comprehensive Master Plan
Parks and Grounds Division
With an annual operating budget around $4 million and a staff of
93 full-time equivalent positions, the Parks and Grounds Division
has five primary functions:
1. Developing, maintaining and improving park properties and
recreational facilities
2. Maintaining and beautifying public rights-of-way, easements
and alleys
3. Providing logistical support for special events and activities
4. Maintaining and repairing maintenance equipment
5. Coordinating support for public works efforts
The first function includes primary responsibility for maintenance
of the City's parks:
· Mowing and other turf management
· Litter collection
· Tree maintenance and beautification projects
· Inspecting and maintaining playgrounds
· Maintenance and cleaning of restrooms and picnic shelters
· Maintenance of park facilities, such as basketball and tennis
courts, softball fields, picnic tables, grills, and fencing
· Preparing athletic fields for games and special events
The second function includes several responsibilities that are often
associated with public works:
· Street sweeping
· Street-side leaf collection
· Weed ordinance enforcement
· Alley cleaning
Recreation
The Recreation Division has five primary functions:
1. It provides for leisure programs and services.
2. It promotes the Department's programs, activities and services
to the public.
3. It operates recreation-based community centers, pools and
various support facilities.
4. It provides for special event coordination and production.
5. It coordinates its services with community organizations and
the business sector.
The Recreation Division consists of three sections that focus on
particular program areas. The Athletics Section provides a diverse
range of City-wide youth and adult athletic programs, including
individual and team sports and instructional programs that promote
participation, sportsmanship, skill development, physical fitness,
communication and teamwork. The Community Section provides
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Roanoke City Parks and Recreation
facilities and organizes over 800 fitness, educational, cultural,
social and special interest programs, activities and special events
for all age. groups and populations in the City. The Outdoor
Adventure / Education Section provides over 500 creative and
exciting outdoor programs that focus on responsible adventure
practices and sound environmental education.
Team
Parks and Recreation staff never intended to complete this master
plan alone. Roanoke City government relies on citizen
participation and involvement, and this project was no exception.
At the same time, a project of this magnitude required special
expertise beyond what most Parks and Recreation departments
normally keep in-house. For these reasons, staff developed a three-
sided team for the project. The result is a plan that is citizen driven,
staff administered, and expert enriched.
Citizen Advisory Committee
City Manager Bob Herbert appointed a twenty-one member
Citizen Advisory Committee (CAC) as a central focus of citizen
input. While members were chosen based on their ability to
represent certain constituencies within the City, they were asked to
consider what is best for the City of Roanoke as a whole and to
help create a shared vision.
The committee's review and response to data, study results, and
public input, served as a focus of the planning process. Further, the
committee played a direct role in the development of the core of
the plan - the action strategies and recommendations.
Citizen Advisory Committee
Mr. Beverly T. Fitzpatrick,
Jr., Chair
Ms. Beth Poff, Vice Chair
Mr. Kenneth Bevins
Ms. Sandy Bond
Dr. M. Rupert Cutler
Ms. Sherlie Doherty
Mr. Charles Hancock
Mr. Duane Howard
Mr. Martin Jeffrey
Mr. Carl Kopitzke
Ms. Gerri LaManna
Ms. Anita Lee
Mr. Howard Light
Mr. Tim Lovelace
Mr. Sam McGhee
Ms. Frederica Monk
Ms. Robin Murphy-Kelso
Mr. Richard Rife
Miss Katie Rude
Ms. Pat Toney
Staff
The Department of Parks and Recreation was
responsible for maintaining the momentum of the
planning process. John Coates, Department
Manager, led the Master Plan Project Team as the
Project Leader, while Dinah Ferrance was hired as
a Project Assistant to assist in the day-to-day
activities related to the Master Plan. The Project
Team also consisted of other City staff that met
regularly to plan and coordinate activities related
to developing the plan.
In addition to the Project Team, the Parks
Master Plan Proiect Team
Diane Akers, Office of Management and Budget
John Coates, Parks and Recreation
Dinah Ferrance, Parks and Recreation
Vic Garber, Parks and Recreation
Barry Key, Office of Management and Budget
Mike Loveman, Parks and Recreation
Tamasin Roop, Planning Department
Lisa Soltis, Parks and Recreation
Mariam Stacey, Neighborhood Partnership
Wayne Strickland, Roanoke Valley Alleghany
Regional Commission
Wayne Wilcox, Parks and Recreation
and Recreation
Leadership Team added its in-house knowledge and expertise to
the project. The Leadership Team is based on the High-
Performance Organization (HPO) model and consists of the
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Comprehensive Master Plan
Department manager and the two levels of personnel serving under
him. Members of this team worked alongside the Citizen Advisory
Committee at various stages of developing the plan, tackling
individual tasks and providing technical support and professional
input about issues for which they had special expertise.
Consultant experts
Some of the tasks involved in the planning process were beyond
the Department's in-house resources, either because of the time
demands or the type of technical expertise required. To fill that
gap, Leon Younger & PROS of Indianapolis, Indiana was selected
to perform a number of the studies needed in the development of
the plan. Mr. Younger and his staff were invaluable in providing a
fresh eye and a broader understanding of trends and issues
touching Roanoke's recreational needs.
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Comprehensive Master Plan
/~ ~'~ Technical~
Public Input ) ] Studies
Action Strategies and Recommendations
recommendations.
PROCESS
Seen in its entirety, the process developed for
this master plan included four basic stages.
First, public forums sought input from as
much of the community as possible.
Simultaneously, staff and the consultants
worked on several technical studies.
Together, the public input and technical
studies led to a joint visioning process with
the CAC and staff, identifying the issues and
trends affecting local recreation and how
generally to deal with them. Finally, the
project team developed an action plan
consisting of broad strategies with specific
Public Input
The City of Roanoke is committed to "participatory government,"
involving citizens and citizen groups in planning, prioritizing and
other decision-making efforts of the City government. To that end,
an intentionally diverse array of forums led from general questions
about parks and recreation to specific discussions and questions
about particular issues. This wide range of forums allowed input
opportunities to as much of the community as possible. This
diversity and aggressiveness in pursuit of citizens' comments has
given a strong sense of public needs, desires and expectations.
Detailed information about each of the forums described below can
be found in the Appendices.
Citizen Focus Groups
During August 1998, sixty-nine business, community and civic
leaders participated in small-group discussions about Roanoke's
park and recreation facilities and programs. The discussions
centered around a series of prepared questions and were facilitated
by Leon Younger and his associates.
Staff Focus Groups
During September 1998, Roanoke City Parks and Recreation staff
participated in small-group discussions parallel to the citizen focus
groups. These also were facilitated by Leon Younger & PROS and
followed the same format with the same questions.
MPR®port2.doc. 04J27100 11:54 AM DRAFT
^ I~oanoke City Parks and Recreation
Public Workshops
Building on the foundation of the focus groups, Parks and
Recreation 'hosted four workshops around the City in November
1998 fo allow any interested citizens to make their thoughts and
feelings known. It was a valuable forum for gaining additional
input on the issues.
Participants first viewed six displays on various subjects and then
took part in small group discussions answering a series of seven
open-ended questions. Participants prioritized the suggestions
made in answer to the questions.
Telephone Survey
The findings drawn from the focus group discussions helped to
craft questions for a public opinion telephone survey of Roanoke
City citizens. In November 1998, 402 randomly selected citizens
answered a series of questions over the telephone. This provided
additional, statistically significant information to the findings from
the other public input forums.
Community Group Presentations
From January through March 1999, Parks and Recreation staff
went to various community and civic groups' regular meetings to
gain further input into the issues facing Parks and Recreation.
Presentations began with a video about Roanoke City Parks and
Recreation, the benefits of Parks and Recreation services, and the
master plan process and anticipated outcomes. Then participants
answered a series of open-ended questions.
Technical Studies
Technical studies were needed as the foundation for much of the
decision-making. These studies present snapshots telling us what
we have and how we're using it now, plus some glimpses into
what to expect in the future.
The project team created several technical teams to allow more
focused work on these studies and the issues that arose. Detailed
reports on this work are found in the Appendices, along with the
original studies. All of the studies are listed below.
Park Inventory
A technical team led by the Superintendent of Parks and Grounds
inventoried and analyzed existing parks and recreation facilities.
The study consisted of four parts:
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Comprehensive Master Plan
1. A record of the type and condition of the men/ties in each
park
2. Classification of each park according to type: mini parks,
neighborhood parks, community parks, and regional parks
3. Comparison of City park acreage to national industry standards
4. Analysis of the need for additional parks through mapping of
each park's service area
Facility Assessment
Schmidt & Associates, an architectural and engineering finn
working under the leadership of Leon Younger & PROS, evaluated
the eight recreation center buildings, the former Transportation
Museum in Wasena Park, and Victory Stadium. The purpose was
to determine current conditions and the extent of renovation that
would be necessary to bring the facilities up to current building
and recreation standards.
Transportation Analysis
A technical team led by the Executive Director of the Roanoke
Valley Alleghany Regional Commission evaluated the means of
public access and traffic routes to parks and recreational facilities.
Areas studied included public transit, greenways and bikeways,
automobile access, and pedestrian access and safety.
Program Analysis
A technical team led by the Superintendent of Recreation worked
with Leon Younger & PROS to analyze seventeen key recreational
program areas for the purposes of identifying stren~hs,
weaknesses, opportunities and threats, and then suggesting
improvements. The program areas were
· community day trips * tennis
· senior trips · aquatics
· senior programs · youth baseball/softball
· children/youth dance · youth basketball
· adult programs · summer outdoor/adventure camps
· adult fitness · Rocwood Adventure Center
· adult softball · outdoor outreach
· indoor soccer · outdoor adventure activities
· children/youth arts and crafts, educational, and physical
activities
MPR®gorl2.do~, 04/27/00 11:54 AM DRAFT
Roanoke CiN Parks and Recreation
Program Benchmarking
Members of the Program Team evaluated six program areas and
compared them to those of other local program providers. The six
prograin areas were
· summer camps
adult softball
· fitness
· senior and outdoor trips
· youth soccer
· after-school programs
The other local providers were
· Roanoke Valley Youth Soccer Club
· First Baptist Family Center
· Roanoke County Parks and Recreation
· Salem City Parks and Recreation
· Rising Star Sports Complex
· YMCA
· Gator Swimming Pool
Program/Facility Overlay
The results of the Facility Analysis were compared with how each
of the facilities functions to determine if the current programs fit
the facilities. Strengths, weaknesses, opportunities, and threats
were identified for each of the ten facilities.
Demographics
Leon Younger & PROS provided U.S. Census Department data
and projections for trends in population of the City from 1990 to
2003 from Claritas, Inc. This data was crucial in helping the
Department make recommendations concerning programming and
facilities for specific population segments.
Locali~/Benchmarking
Leon Younger & PROS provided data comparing Roanoke City
Parks and Recreation to departments in four cities with
demographic and geographic similarities to Roanoke: Chattanooga,
Tennessee; Fort Collins, Colorado, Lynchburg, Virginia; and
Newport News, Virginia. Categories compared were parks, sports
facilities, recreation facilities, maintenance standards, cost
recovery, cooperative use of facilities, annual budget and staffing,
fees and rentals, and capital improvement programs.
Public Works Analysis
A technical team led by the Superintendent of Parks and Grounds
evaluated the structure and function of the Parks and Grounds
division, including an inventory of the services provided and the
resources that are required to meet the Division's responsibilities.
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Comprehensive Master Plan
A major purpose of this study was to address those functions that
would traditionally be associated with public works than with
parks and recreation departments.
Park Mini-Master Plans
Leon Younger & PROS developed mini-market plans for
Washington Park, Rivers Edge Sports Complex, Mill Mountain
Park, and Fallon Park, providing suggestions for program
alternatives and possible park themes. The second part of the study
provided data on various sports and recreational activities and
indicated how they related to the Roanoke/Lynchburg area. The
final part of the study made pricing strategy recommendations for
the Department.
Visioning
A visioning process was a crucial transitional step between the
research above and the development of an action plan. The CAC
and the Project/Leadership Team met in early 1999 to develop
each of the following sets of ideas:
· The principles, or moral standards, on which the master plan
would be based
The theme that would underpin the plan
· The values that should be incorporated into the plan
· Key trends in parks and recreation and other fields ~vhich will
affect the plan
The key issues which need to be resolved in the master plan,
based on the studies performed and the public input received
This process led to development of a vision statement for the
Department.
Action Plan
The Action Plan is the steps to be taken to move the Department in
the direction to which the public input, technical studies, and
visioning pointed. The Action Plan is "where the rubber meets the
road." Most of the work on the Action Plan was prepared by staff
and the CAC with assistance from the consultant.
Strategies
The Project Team and CAC met in February and March 1999 to
develop a series of broadly based Action Strategies to deal with the
issues that had been identified and to move the Department
DRAFT Page
Roanoke City Parks and Recreation
forward toward its Vision. Each Action Strategy was clarified by
more specific Recommendations on how each Action Strategy
would be c.arried out.
Prioritizing
The Action Strategies and Recommendations began as a large wish
list. The reality of limited funding sources forced the CAC and
staff to prioritize the 120+ Recommendations using a weighted
rating scheme. Because any such numerical system has inherent
limitations, it was used as a general guide for the final prioritizing,
not as an absolute.
Funding and Phasing
First, the CAC and Project Team identified both traditional and
non-traditional sources to finance projects and operating costs.
Second, Leon Younger & PROS estimated the costs of the
recommendations. Finally, the cost of the prioritized list of
recommendations was considered against the funding available.
From this, the group developed a three-phased plan for large
capital projects.
Final Workshop
With the Plan virtually complete, the Leadership Team and CAC
hosted a public workshop on the Action Strategies and
Recommendations to seek public comment and gauge how closely
they matched public desires and priorities.
DRAFT
Comprehensive Master Plan
FINDINGS AND ISSUES
These are summary findings for the whole planning process,
gleaned from both the technical studies and the public input
forums. Details of many of these issues are covered in the technical
reports and public input reports in the Appendices.
Recreation Centers
The City's eight recreation centers are small, old, and outdated by
modem standards. Two of the centers are housed in old elementary
school buildings, and three are in historic homes. Only three were
originally built to serve as community or recreation centers. A map
at the end of this section shows where each of the centers is
located.
Roanoke's Recreation Centers
Date built Area (SF) Original use
Buena Vista c. 1850 7,120 Home
Mountain View 1907 6,680 Home
Villa Heights 1900 5,600 Home
Grandin Court 1935 1,990 School
Garden City 1948 5,090 School
Preston 1959 3,000 Rec Cu'
Eureka 1965 9,980 Rec Cu'
Norwich 1968 5.610 Rec Ctr
A~e
The average age of the eight recreation center buildings is 64
years, with the oldest being approximately 150 years old (Buena
Vista) and the newest, 31 years old (Norwich). The three oldest
buildings have the highest utilities cost (per square feet of floor
space per hour of operation). Mountain View Recreation Center's
costs are particularly high compared to all of the other centers.
Size
Roanoke's eight centers have a total of 45,070 SF (square feet).
According to the Virginia Outdoors Plan, those localities that have
space guidelines for recreation centers set those guidelines in the
range of 0.50-0.75 SF per resident. Coupled with the 1990 census
figure of about 96,000 people, Roanoke should have 48,000-
72,000 SF. The National Recreation and Parks Association,
Athletic Business, and Leon Younger & PROS use a less
conservative benchmark figure of 90,000 SF per 50,000 people, or
1.80 SF per resident. By this standard, Roanoke should have about
170,000 SF in recreation centers
MPRepod2.do¢, 04/~?/00 11:54 AM DRAFT Page 13
Roanoke City Parks and Recreation
The average size of Roanoke's eight centers is 5,633 SF.
According to The 1996 Virginia Outdoors Plan, recreation centers
found at th.e neighborhood level (such as Roanoke's recreation
centers) are usually 15,000-20,000 SF. This makes all of
Roanoke's recreation centers small by industry standards.
Function
Most of Roanoke City's recreation centers were not built as
recreation centers, so they do not have the features needed to
function well for recreational uses. Programs are often limited by
unusual physical constraints of the building. These design issues
also make supervision difficult. Additionally, many of the facilities
are not fully accessible.
Hours of Operation
Operational hours of the City's recreation centers are quite limited.
Most are closed during morning and evening hours, operating an
average of only twenty hours per week, with no center open more
than twenty-nine hours per week. Nationwide, many centers
average eighty-five to ninety hours per week.
A question in the November 1998 telephone survey asked people
why they did not participate more in Parks and Recreation
activities and programs. The number one response (at 45%) was
"not enough time." bVhile longer recreation center operational
hours will not give people more time, longer hours will allow
greater scheduling flexibility for those citizens who want to
squeeze some recreational time into their schedules.
Expanding operational hours is a must to meet the needs of seniors,
non-work/ng mothers, pre-school children, shift workers, or any
one else who is not well accommodated by the small windows of
opportunity provided by current operating hours.
Trends
Roanoke's configuration of recreation centers - a number of small
centers scattered throughout neighborhoods - was typical of
national trends in the mid-20th century. Since then, recreation
departments around the country have found that they can provide a
greater variety of programs and services for a greater diversity of
people by having a few large multi-purpose centers (20,000-80,000
SF) rather than many small ones. Such centers typically contain
· gymnasium with showers and lockers · game room
· several multipurpose rooms · arts and crafts area
· classrooms or clubrooms · cardio fitness room
· large meeting room · kitchen
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Comprehensive Master Plan
· office · lounge or lobby
· specialized areas such as a ceramics workshop or weight room
Larger centers might also have such features as
· indoor pool · aerobics rooms
· family locker rooms · child care facilities
· auditorium or areas for performing arts · concessions stand
Public Input
Public sentiment supported making the changes described above,
especially if citizens are educated concerning the advantages and
possibilities of modem, well-designed facilities, and if some
services continue to be offered at a neighborhood level.
Trails and Greenways
The development of trails and greenways represents a strong
national trend. The Roanoke Valley began in earnest in 1995
with the creation of the ad hoc Roanoke Valley Greenway/
Open Space Steering Committee, which developed the
Roanoke Valley Conceptual Greenway Plan. The Committee
became the present Roanoke Valley Greenway Commission
with representatives from Roanoke County, the Town of
Vinton, and the Cities of Salem and Roanoke. The
Commission works closely xvith a friends group named
Path_finders for Greenways. This grassroots effort has begun
netting significant results throughout the Valley and in the
City. A full-page map of the City showing the Conceptual
Greenway Plan can be found at the end of this section.
Status of Greenways in the City
Several greenways are in various stages of development within the
City:
· Roanoke River Greenway is in the initial master planning
stages, with parts already planned as part of the Roanoke River
Flood Reduction Project.
· Mill Mountain Greenway is nearing construction.
· Lick Run Greenway is partially built, with the remaining
portions in the detailed design phases.
· Tinker Creek Greenway is partially designed. One section is
moving towards construction in 2000/2001.
I~oanoke City Parks and Recreation
Public Input
Public forums have consistently shown a very high level of support
for greenway development. In the November 1988 telephone
survey', 63% named greenways a high or medium priority for land
acquisition, and 88% identified trails as important new features in
parks. Greenways were consistently ranked in the top tier of issues
in the public workshops, community group presentations, and in
the final public workshop at which the Action Strategies and
Recommendations were introduced to the public.
Aquatic Facilities
Current Pool Facilities
The City's two pool complexes in Fallon and Washington Parks
are typical for 1976, when they were built. The "L" shaped pools
consist of three components: a diving tank, a ramp access and a
seven-lane fifty-meter section. Each has a separate kiddy pool and
a bathhouse. Unfortunately, both pools were built to an incorrect
length, so the pools do not comply with the current minimum
National Spa and Pool Institute (NSPI) competitive standards.
~ashington Park Pool
The facilities have maintenance problems characteristic of twenty-
four year-old pools, including the deck, pool lining, mechanical
systems, and electrical system. Pumps and filters were completely
replaced in 1999. Hair/lint strainers are undersized. The pools'
copings need to be replaced for various reasons.
Current Trends
New swimming pools tend not to be simple flat water such as
Roanoke's. They are becoming "aquatic centers" or "leisure
pools," with features such as water slides, current channels,
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Comprehensive Master Plan
waterfalls, water play apparatus, islands, zero-depth entry (a
gradually sloping entry into the water similar to that of a natural
beach), and even wave pools.
Montgomery County's Frog Pond
Because the aquatic experience is more fun, attendance and
revenues can be dramatically higher than at such aquatic centers,
with reports of first-year increases of 300%. Montgomery
County's "Frog Pond" is a good example nearby.
Public Input
In each of the various public forums, public
development of aquatic centers was quite strong.
support for
Programs
Attendees of the November 1998 public ~vorkshops clearly
appreciated the number and variety of programs being offered by
the Department and identified several program areas they
especially liked: sports and fitness programs, stunmer programs,
programs for young people, and programs for seniors. Each of
those areas appeared among the top seven items listed ~vhen people
were asked what they like about the parks and recreation system.
Also in November 1998, workshop attendees showed a strong
desire for improved programs for teens and after-school programs.
The community's desire to provide for the needs of children, teens
and seniors was further reinforced by the November 1998
telephone survey, in which the top three ranking items among a list
of recreation center features were special areas for each of these
three groups.
Marketing
Public input has made it clear that the marketing of parks and
recreation services needs to be improved. A large number of
people in the public focus groups indicated that it was hard to find
information about the programs being offered. During the
telephone survey, "not knowing" was in the top tier of reasons for
not participating. In the public workshops, the need for better
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Roanoke City Parks and Recreation
marketing was the fourth most-mentioned subject out of fifty-nine
topics.
The "Happenings" brochure is the Department's primary
marketing tool, containing a listing of planned events,
programs and classes. It is distributed primarily with the
Roanoke Times and through the public schools. The cost
for producing three Happenings per year consumes over
twice the current annual marketing budget of $13,000,
leaving no resources for other advertising and making
important the pursuit of a financial assistance plan that
would involve grants, alliances, pa,-~merships and
sponsorships.
Park maintenance
While citizens appreciate the improvements that have been made
in the parks in recent years, they feel there is room for general
improvement in maintenance in the parks, as well as a need for
upgrades of parks' facilities.
As part of their concern in 1997, citizens passed a bond issue
providing $4 million for park improvements. About $300,000 of
that funding has been spent or obligated for urgently needed
repairs. The remaining $3.7 million is being prioritized by the
CAC and staff. A preliminary estimate of the needs is closer to
$4.8 million.
Carvins Cove
History
Carvins Cove Reservoir is the City's primary water source. Its
location is shown on the regional map at the end of this section.
Recreational use of the 12,000-acre Carvins Cove Recreation Area
around the reservoir has increased dramatically in recent years and
has expanded in ways previously unimagined, such as mountain
biking. In January 1998, Council directed the City Manager to hire
a consultant for a comprehensive land use study "with the
objective of maximizing recreational uses of the property while at
the same time protecting the primary water supply".
A consultant team led by Whitesell-Orrison Landscape Architects
has worked with a Council-appointed committee independently of
the Comprehensive Parks and Recreation Master Plan efforts. The
plan developed by the committee divides the Carvins Cove
property into three categories:
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Comprehensive Master Plan
· Preservation areas - land protected from increased recreational
use because of steep slopes, sensitive vegetation, or the like
· Low Intensity Recreation areas - land with the capacity to
sustain limited amounts of recreation such as hiking, biking, or
horseback tiding
· Moderate Intensity Recreation areas - areas that can sustain a
higher density of users. Hiking, fishing, biking, picnicking,
boating and equestrian activities would be typical activities on
land in this designation.
Public Input
The Public Focus Group participants were willing to support
increased recreational uses at Carvins Cove, but only if the water
quality would not be harmed and the full effects of increased usage
were understood. In the November 1998 telephone survey, 40%
supported increasing recreational uses on the Carvins Cove
property; 33% did not support increases, and 17% did not know.
The remaining 11% said they xvere unsure or that it depended on
the type of use. These results indicate that any increase in
recreational use at Carvins Cove needs to be done with great
caution.
Further, the Council-appointed Citizen Committee for the Land
Use Plan for Carvins Cove recommended a division of
responsibilities for the Cove between the Water Department and
Parks and Recreation. The former would have responsibilities for
the reservoir, and the latter would have responsibilities for the
recreational uses within the watershed.
Partnerships
Public Input
Public forums revealed a strong desire that the Department work in
partnership with other organizations to meet its service goals.
Particular organizations mentioned included City schools and
Roanoke County Parks and Recreation. The November 1988
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Roanoke Ciht Parks and Recreation
telephone survey found strong support for the use of sponsorships
and partnerships to obtain funding for acquiring land, improving
existing par. ks and/or building larger, multi-dimensional recreation
centers.
Current Examples
The Department is already engaged in numerous partnerships,
including a high-profile partnership with City schools for the siting
and staffing of fitness centers in the middle schools. Also, the
Roanoke Valley Skate Park in Wasena Park was the result of a
50/50 cost-sharing with Roanoke County.
Creativity is important to finding partners and building
relationships with them. In !996, James City County and the City
of Williamsburg renovated and expanded their jointly owned
recreation center with the help of Williamsburg Community
Hospital, which leases space to provide a full range of services for
patrons of the Hospital and the Community Center. The hospital
paid for its lease up front, thereby providing additional capital
funds for the project.
Fundin_q and Pricing
Limited funding has forced the Department to be
finding alternative funding mechanisms such
parmerships and sponsorships.
creative in
as grants,
Benchmarking with other Virginia cities
According to "Comparative Report of Local Government
Revenues and Expenditures" by the Auditor of Public Accounts,
Commonwealth of Virginia, the average per capita spending on
parks and recreation for forty Virginia cities in 1998 was $53.37.
Roanoke spent $42.87 per capita on parks and recreation, omitting
public works functions. This is 80.33% of the per capita average,
placing Roanoke twenty-ninth out of the forty.
Nationwide Challenges
Other recreation departments are also feeling the squeeze as
traditional funding decreases and expectations increase. Factors
nationwide that contribute to the problem include tax limitation
legislation, declining federal aid, and greater federal and state
mandates for provision of services. These factors are leading to an
increased reliance on partnerships with government, private sector,
and not-for-profit organizations, as well as self-generated
revenues, to provide park and recreation services. (Gladwell and
Sellers 2, 1996 VA Outdoors Plan 35) Cooperation with local
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Comprehensive Master Plan
schools is fairly common, including the shared use, maintenance
and development of recreational facilities.
Paradigm Shifts
Many communities similar to Roanoke are showing an increased
revenue stream from the services they offer. (Gladwell and Sellers
8) This revenue is presumably reinvested in programs and
facilities.
For those local governments that wish to develop self generating
revenues, industry experts currently recommend dividing the
services rendered by the department into several categories
depending on the level of benefit to the public as a whole and to
the customer. One method is to break services into three
categories: public services, merit services, and private benefit
services.
A public service is a service that has high public benefit
(equal benefit to everyone) and should be free and
supported by taxes. An example of this is a playground in a
park. A merit service provides some public service and
some private benefit not afforded to other users of the city.
An example of this type of service is reserving a shelter in a
park for a person's exclusive use or a program that
provides a product that a user gets to keep like a T-shirt. 2t
private service is where the person receiving the service
benefits totally and taxpayer benefits are not existent.
Therefore the user should pay the total cost of providing
the service. An example of' this is private lessons for a
program service. (Woolpert 6-8)
Using this paradigm, Roanoke provides mostly public and merit
services, and recovers very little of its costs for merit services in
user fees. The benchmarking study shows that other cities similar
to Roanoke are much more successful at recovering their program
costs.
Percentage of Direct Costs Recovered through User Fees
Chattanooga Ft. Collins Lynchburg Newport Roanoke
TN CO VA News, VA VA
Youth sports 100% 100% 70% 0% 5%
Adult sports 100% 100% 70% 10% 100%
Rec. programs 100% 100% 50% 50% 30%
Rec center drop ....... 0% 0% 0%
in activities
Experts caution that such new pricing systems should supplement
other resources and not replace them or diminish the responsibility
to provide public parks and recreation services. Another
consideration upon putting a pricing system into place is providing
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Roanoke City Parks and Recreation
a system of assistance for those who cannot afford to pay fees.
Programs such as youth scholarships and "Workreation" (working
for Parks ag.d Recreation to pay for participation in a program) can
be dex~eloped to help ensure that all citizens have equal oppommity
and choice of participation.
Public Input
Responses in the public forums showed the normal disconnect
between the level of services citizens would like, and their
willingness to pay for them.
The mechanisms most favored in the public forums for funding of
new construction were bonds; a specific tax designated for parks
and recreation; and a combination of user fees and taxes. The
November 1998 telephone survey, which is considered statistically
valid, showed that citizens do not want a tax hike; rather, they
believe that services should be provided from a combination of
taxes and user fees.
Demographics
Understanding an area's population trends is a major element in
predicting recreational program and facility needs for the future.
Further, its provides for the development of specific program and
facility recommendations concerning specific age groups, income,
and geographic areas.
Overall, the City of Roanoke can expect some significant shifts in
the composition of its age groups by 2002 and can expect to lose
2.1% of its population.
Losses in the Young Adult Population
Projections for 2002 show a 23% loss from the 1990 count for the
ages of 18-39. This is a regional issue as much as a City issue.
Projections for 2010 show a 22% decline in ages 20-39 from the
1990 count for the Roanoke Valley Alleghany Region (the
Counties of Botetourt, Craig, Roanoke and Alleghany, and the
Cities of Clifton Forge, Covington, Salem and Roanoke, as shown
on the regional map at the end of this section).
Other Trends
Several other trends could have a significant impact on the types of
park facilities and recreation programs desired over the next few
years. Summarized briefly they are
· People 10-14 years old are expected to increase 25%
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Comprehensive Master Plan
· People 40-59 years old are expected to increase 32%
· People 60-74 years old are expected to increase 15%
· People over 75 years old are expected to increase 12%
Population density map: darker is denser and lighter is sparser
Spods Facilities
Organized athletic leagues and sports programs are an important
and popular aspect of life in Roanoke, ranking in the top seven in
the November 1998 telephone survey; however, that same
popularity puts stresses on current sports facilities.
Youth Spods
Youth sports participation has increased dramatically 'in football,
cheerleading, soccer, baseball, softball and basketball, adding an
average of three to six teams per sport per season for the last three
years. With no new facilities being built, this reduces the
availability of the existing facilities and increases the stress and
overuse of those facilities. Game scheduling must start earlier and
end later, and less practice time is available.
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Roanoke City Parks and Recreation
Further, Parks and Recreation has only one indoor basketball court,
so it rents school gymnasiums for the youth basketball program.
Coordination of school activities and recreation programs has
created numerous scheduling problems. In addition, the use of
several one-court facilities mandates extra expenses for redundant
staff'mg, where a multi-court site could be served by only one site
supervisor and one security person.
Adult Sports
The greatest need for additional adult sports facilities is in softball.
The adult fields are currently utilized at the greatest possible level,
so there is no opportunity for further program expansion without
additional fields.
Sports Complexes
Additional fields should be developed as part of one or more sports
complexes, which would be much more efficient to operate than
the same number of fields scattered around the City. A sports
complex needs only one site supervisor rather than several, and
allows more efficient maintenance.
Sports Complexes also allow jurisdictions to attract large
tournaments, adding revenue to the sponsor and drawing visitors
who will patronize local restaurants, stores, and lodging.
Distribution of Park Land
Roanoke seems to have enough park land, but it is not distributed
well. A map showing the City's parks can be found at the end of
this section.
Neighborhood parks (1-10 acres) are the basic trait of a park
system, serving as the recreational and social focus for a
neighborhood, with an emphasis on informal active and passive
recreation. NRPA standards suggest one acre for every 1,000
people. The City's 140 acres of neighborhood parks is easily in
excess of the suggested 96 acres.
Community parks (10-100 acres) focus on larger community-wide
recreation needs. The NRPA standard is five acres for every 1,000
people. Again, the City's 588 acres is easily in excess of the
suggested 475 acres.
The NRPA standards expect that people will travel up to 1/2 mile
to a neighborhood park and up to 2 miles to a community park.
Based on this, several areas of the City currently are not served by
neighborhood or community parks. This is displayed in a map at
the end of this section.
Comprehensive Master Plan
Public Input
According to the November 1998 telephone survey, people's
preferences for the purchase of more park land lie mostly in
gaining neighborhood park land. Priority should be obtaining land
and developing neighborhood parks in those areas currently
without them.
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Roanoke City Parks and Recreation
Parks and Recreation Centers
City Recreation Centers
City Parks
City Boundary
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Comprehensive Master Plan
Conceptual Greenway Plan
Proposed GreenwaysProposed Greenways
City Parks
Cit~ Boundary
MP~e~olt. do¢. 03/20,/00 6:07 PM DRAFT ~,og. 27
Roanoke Cify Parks & Recreation
Roanoke Valley Alleghany Region
Middlebmak
80°30'
Reck Camp
~35;-"
1 Carvins Cove
Holcom~'
:~oc~ ~
L.YNC:-']-~ U RG! '
Copper Hill
imtna Mt
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Comprehensive Master Plan
Park Service Areas
¢lt~ Parks
~fei~hborhood Park Service ~reas
1/Z mile radius
Corem unit~ P~rk ~rvice Areas
mile ~ndius
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Comprehensive Master Plan
VISION
The CAC and the Department's Leadership Team worked in early
1999 with Leon Younger to sort through the findings and issues
and work through several steps to develop a vision for the
Department. The Principles and Values are reported in the
Appendices.
Theme
For the theme that would underpin the plan, the CAC and staff
chose to emphasize the fact that Roanoke lies at the heart of a
region endowed with an abundance of natural beauty and
resources. The "It's in our nature!" slogan used by the Roanoke
Valley Convention and Visitors Bureau held a great deal of appeal.
Trends
Following are the key trends that were identified as influencing
Parks and Recreation services in the next five to ten years, listed in
three priority levels: high, higher, and highest, beginning with the
highest.
Highest Priority
Programs for the entire family, such as Halloween hayrides,
~vhale watching, camping, and family team games
o An increasing senior population which is increasing the
demand for more services and activities for that age group
· An increased interest in fitness and health in the over-forty
population
Demand for more "manicured" maintenance
· Multi-use pools with multi-generational features
· Multi-use recreation centers with features such as art, cooking,
dance, daycare, fitness, and senior facilities, banquet rooms,
subdividable spaces, and computer labs.
. "Higher End" revenue producing facilities such as water parks
* Partnering on facilities/programs
Higher Priority
· Activities for special populations combined with regular events
· "Wheeled" activities, e.g. rollerblading and skateboarding
· Extreme games
Interactive park activities and natural areas
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Roanoke City Parks and Recreation
User-friendly support facilities, such as toilets, baby change
stations, water and dog cleanup bags
· Trails in parks
· Greater demand for day-long or weekend trips/activities as
opposed to the traditional one or two hour trips
· Ten to fourteen year-old age group will be increasing
dramatically
· Regional planning and facilities
· Special use or theme facilities as a tourism attraction
· Need for facilities and activities for fifteen to eighteen year old
age group
High Priority
· More competition for people's time
· Clustering in the development of facilities
· Arts in the community and public spaces
· Use of materials which address maintenance and life of the
equipment
· Community gardens, hanging baskets, gateways to
communities
· Technology
· Shifts on what people do with leisure; adaptive re-use of
existing amenities
Mission
With a better than ever recognition of the challenges ahead, the
Leadership Team and CAC developed a mission statement to focus
its efforts in the future:
Roanoke City Parks and Recreation is a dedicated team,
committed to improving the quality of life for the citizens
and visitors of Roanoke by providing recreational
opportunities through diverse programs and facilities, and
promoting environmental stewardship through
beautification, management, and care of public spaces.
Vision
Following through on the mission statement, the Department's new
vision statement is
Roanoke City Parks and Recreation is committed to the
highest level of parks and recreation services and
stewardship. We will encourage people to experience and
appreciate the natural beauty and quality of life in
Roanoke. We will promote a sense of community by being
DRAFT MPRepod2.cloc. 04/27/00 tl :54 AM
Comprehensive Master Plan
the champion for personal and family wellness, special
events, and the value of natural resources. These services
will enhance pride, fun, education, and livability for
Roanoke citizens and visitors now and in the future.
Comprehensive Master Plan
the champion for personal and family wellness, special
events, and the value of natural resources. These services
will enhance pride, fun, education, and livability for
Roanoke citizens and visitors now and in the future.
DRAFT
Comprehensive Master Plan
Action Strategy 1' Build and Update
Facilities
Create multi-dimensional recreational facilities and update existing
facilities and parks that build community pride and a sense of
place.
Large state-of-the-art multi-dimensional recreational facilities are
attractive, efficient, and create a sense of vibrant energy and
community. They serve a wide variety of needs and clientele. By
building such new facilities and updating existing facilities to their
best uses, the City of Roanoke couM measurably contribute to an
improved quality of life for its citizens.
A: Planning Practices
As parks and recreation facilities are developed, the City should
follow recognized park planning practices and standards, and
utilize public input to achieve the most appropriate use of those
facilities to meet the public's needs.
This very broad recommendation is included to emphasize that
creating facilities in which the benefits for the public are
maximized requires both a strong pztblic inpztt component and a
strong professional planning component. Complete reliance on
only one or the other of these components cozdd result in costly
mistakes for the City and its citizens.
B: New Recreation Centers
Build two 60,000 SF multi-pm'pose community recreation centers
at locations providing convenient access to the greatest m.unber of
people possible. Each center should include an indoor pool.
Two large state-of-the-art recreation centers will provide a larger
array of programs for more people more efficiently than is possible
with current recreation facilities.
C: Upgrade Pools
Upgrade Washington Park and Fallon Park pools to become state-
of-the-art family aquatic parks. Possible features include zero-
depth entry, water slides, islands, and other aquatic play features.
Modifying the current pools to become aquatic parks would
broaden the appeal of the pools to a wider range of people, thus
benefiting more people and lessening or eliminating the needs for
subsidy of the pools.
MPReporff2.doc, 04127[00 11:54AM DRAFT
Roanoke City Parks and Recreation
D: Grandin Court and Garden City Recreation Centers
Transform Grandin Court and Garden City Recreation Centers into
specialty centers. Examples of possibilities include Grandin Court
becoming a dance center, and Garden City becoming a performing
arts center.
Whereas these buildings would require prohibitive amounts of
capital to make them work well as multi-purpose recreation
centers, they could be modified slightly at a modest cost to become
specialty recreation centers. In this way, they would still serve the
community, but in a function which more effectively fits the form of
the building.
E: Historic Homes
Parks and Recreation should divest itself of Mountain View, Villa
Heights, and Buena Vista Recreation Centers. The City should find
uses for these historic homes which preserve and enhance their
beauty and place in history. Examples of options include
developing Mountain View as a small conference center, changing
Villa Heights over to non-profit offices, and developing Buena
Vista as a house history museum.
The cost/benefit ratio of operating these historic buildings as
recreation centers is very high (i.e., a very high cost to the city in
proportion to the amount of benefit received by the community).
Divesting Parks and Recreation of these homes will allow the
homes to be preserved in a manner befitting their historic place in
Roanoke City's history.
F: Remaining Recreation Centers
The following recreation centers should be dealt with as indicated:
· Eureka Recreation Center should be maintained as a recreation
center.
· Norwich Recreation Center should be maintained as a
recreation center.
· Preston Recreation Center should be used for community
meetings and/or as a rental center.
Eureka and Norwich Recreation Centers are the only two
recreation centers that were originally built as recreation centers.
Not surprisingly, they function more effectively than the other
recreation centers. Preston Recreation Center is very small and
does not function well as a multi-purpose recreation center;
however, it is used heavily by the community for various functions,
so it would support use as a community center.
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Comprehensive Master Plan
G: Mill Mountain Zoo
Strengthen and define the City's relationship with Mill Mountain
Zoo.
Although it operates independently, Mill Mountain Zoo is an
important feature in Mill Mountain Park; the City's most highly
recognized park. The City and Zoo should work cooperatively to
promote and enhance the image of the Park and Zoo to maximize
public enjoyment.
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Roanoke City Parks and Recreation
Action Strategy 2: Distribute Resources
Equitably
Ensure the fair and suitable distribution of Parks and Recreation
resources throughout the community.
Limited resources within the parks and recreation system have,
over a long period of time, resulted in some imbalance in the
distribution of services. The City needs to identify and correct
current disparities and prevent further inequities.
A: New Parks
The City should plan and develop new parks where park land is
deficient.
For many years, certain areas of the City have been without
neighborhood or community parks.
1: New Properties
The City should acquire new properties where needed, preferably
via partnerships, land exchanges, and/or grants.
This recommendation is self explanatory-in order to develop
parks, one needs to have land on which to create them.
2: Land Bank
The City should create a land bank for parks.
A land bank is a legal mechanism whereby Parks and Recreation
may receive donated land that could then be used as park land, or
sam or traded to acquire needed park land. Such a mechanism
would create a ready means of taking advantage of potential park
lands as they become available.
3: Autumn Lane and Shadeland
The City should develop Autumn Lane and Shadeland properties
as parks.
These are lands that have come into the City's hands and are in
areas that have been identified as being deficient in parks.
B: Mini Master Plans
The City should develop, with public input, individual master
plans for all existing parks. As part of this process, the City should
consider surveying actual usage of the parks.
DRAFT MFReport2.cloc. 04/27/00 ~ :54 AM
Comprehensive Master Plan
Developing a master plan for each park will allow the City and
citizens to work together to evolve parks that most effectively meet
the needs of the community or neighborhood that they serve.
C: Fair and Suitable Distribution
As park master plans are developed, Parks and Recreation should
ensure the fair and suitable distribution of park amenities (e.g.
comfort stations, playing fields, picnic shelters, etc.)
The wording in this recommendation-"fair and suitable "-is quite
intentional. While one can aim for an ideal of "equal" distribution
of park amenities, in practice it is an extremely difficult thing to
accomplish. Several factors contribute to this:
Not all citizens or groups of citizens desire the same amenities.
For example, a neighborhood with a large senior population
may not be as interested in having outdoor basketball courts as
a neighborhood consisting mainly of young adults.
· It is sometimes more costly to provide the same amenities for
one group compared to another. For instance, providing equal
access to parks for those with physical handicaps may be more
expensive than providing for those without such handicaps.
Resources are limited. The community and the Parks and
Recreation staff are forced to make difficult choices. A
community may have to choose, jbr e.'cample, bet',~'een
providing playground equipment for children or a picnic
shelter for everyone.
Thus, the terms "fair and suitable, "are used as opposed to
"equal." 21dany people may agree, for example, that it is "fair,"
but not "equal" for Parks and Recreation to spend more for
facilities for those who are handicapped. Likewise, it is "suitable"
to customize amenities to accommodate those who most frequent a
park, instead of using a one-size-fits-all approach.
D: Priority System
The City should work with citizens to develop a priority system for
upgrading existing park amenities and building new amenities.
Creating, with public input, a standardized way of evaluating
needs and setting priorities for amenity upgrades will provide a
rationale behind such decisions which can be demonstrated and
explained, thus helping to reduce some of the political outfall
which is often associated with decisions over who gets what
upgrades.
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Roanoke City Parks and Recreation
E: Time-line for Upgrades
The City should develop a time-line for instituting upgrades and
buildi.n.g new amenities as called for in the individual park master
plans, utilizing the priority system developed in Action Strategy 2,
Recommendation D above.
Time-lines will serve as goals towards which the Department can
work helping ensure a smooth, continuous program of providing
upgrades and new amenities.
F: Security
The City should work to create an equal sense of security among
its parks and recreation facilities. Neighborhood organizations and
the Police Department should be involved as the Department seeks
to identify and solve security problems.
Citizens deserve safe parks and recreation facilities. Further,
citizens will not make use of even the finest parks and recreation
facilities if they do not feel safe in them. It is important, therefore,
for the Department to do everything in its power to ensure the
safety of its facilities.
G: Gymnasiums
Parks and Recreation should maximize its working relationship
with the schools to better utilize gymnasiums for community use.
Further, new gynmasiums should be planned in conjunction with
the proposed two new- multi-purpose recreation centers.
Currently, the Parks and Recreation Department does not have
any gymnasiums of its own that it can program for basketball and
other indoor sport activities. Until the new recreation centers
present Parks and Recreation with the opportunity of having its
own gymnasiums, the Department must depend on using the
schools' gymnasiums for such activities. Therefore, to be able to
organize and hold smoothly run programs using the schools'
facilities, Parks and Recreation must nurture effective
communication and cooperation among all concerned
Providing new gymnasiums as part of the proposed new recreation
centers will offer the Department more leeway in scheduling
programs than is now possible being totally dependent on school
gymnasiums.
H: Major Transportation Routes
Where possible, the City should build new facilities on major
transportation routes.
.42 DRAFT MPReport2.doc. 04/27/00 11:5.4 AM
Comprehensive Master Plan
Building facilities on major transportation routes will increase
accessibility to those facilities, especially for those who must
depend on public transportation.
I: ADA Transition Plan
The ADA Parks and Recreation Transition Plan should be updated
with citizen input.
The City has an ADA Transition Plan that includes Parks and
Recreation facilities. This plan outlines steps that the City needs to
take to become compliant with Americans with Disabilities Act of
1991.
Roanoke City Parks and Recreation
Action Strategy 3' Fundino Strategies
Develop anal implement funding strategies to aggressively fund the
vision of Parks and Recreation into the year 2010.
Creative methods are needed to fund changes and to maintain a
high level of services for citizens. Current wisdom in the parks and
recreation industry suggests four ways to do this: Control costs
Use outside volunteer resources
· Create revenue-producing facilities, and
· Use creative funding andfinancing tools
This action strategy looks to explore all of these options.
A: Reorganize Department
Reorganize the Department focused on efficiency of operations,
including focusing on mission and areas of expertise. The goal will
be to redirect 5% of current resources to recreation programs in FY
2001 and FY 2002, and 5% to infrastructure in FY 2003 and FY
2004, without compromising services.
Reorganizing the Department to ensure the most efficient
operations possible is a necessity in the current financial
environment in which the Department finds itself. Of the two
divisions within Parks and Recreation, the recreation division is
the one most in need of additional resources. Therefore, resoztrces
found thro~tgh developing efficiencies in either division will be
redirected toward recreational programming.
B: Market-Based Pricing
Obtain council approval to create market-based pricing strategies
and fee-based programs.
This recommendation requires a philosophical shift in the way
programs and services are priced within Parks and Recreation.
The 1950's model, the model on which Roanoke City Parks and
Recreation's pricing is currently based, provides for heavily
subsidized programs priced for the minority of people who cannot
afford to pay full price for those services. The Year 2000 model,
which is currently being used by many parks and recreation
departments in the country, prices services based on the majority
who can afford to pay, but also accommodates those who cannot
afford to pay. The result in charging prices that the market will
bear (i.e. market-based prices) would be the ability of the Parks
and Recreation Department to offer more, and higher quality,
services to ALL people.
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Comprehensive Master Plan
1: Activity Based Costing
Institute activity-based-costing within the Parks and Recreation
Department.
In order to institute market-based pricing, it is necessary to know
the costs of producing the product or service one provides. Current
accounting practices within the Department do not enable the
Department to determine costs for services rendered. Activity
Based Costing is a way of accounting that would enable the
Department to know the true costs of the services it provides.
Further, those with expertise in Activity Based Costing indicate it
also provides support for:
user fees
performance measures
· "in-house" versus outsourcing decisions
· program redesign
· performance budgeting (Younger, A.B.C. 1)
2: Fee Policy and Pricing Strategy
Develop a Department fee policy and pricing strategy.
A Department Fee Policy and Pricing Strategy would lay out a
philosophy statement, criteria for establishing fee based services,
provisions for those who cannot afford market based prices,
residential versus non-residential fees, special group policies and
refimd policies.
C: Soles Tox
Parks and Recreation should research the opportunity to use sales
tax as an additional funding source for Parks and Recreation.
Through interaction with other professionals, the Parks and
Recreation staff has been made aware of creative ways in which
sales tax has been used to benefit parks and recreation in other
localities. Researching such ideas would involve understanding
the mechanisms whereby such a tax might be levied, and whether
or not the public would be willing to accept such a tax.
D: Parks Foundation
Create a Parks Foundation to generate 5% of annual program and
development budgets
Creating a foundation would set up the 501 (C) 3 legal framework
through which philanthropic citizens and/or organizations could
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Roanoke City Parks and Recreation
contribute funds for parks and recreation projects. These could
involve assistance in acquiring land developing facilities,
sponsoring.programs, and buying equipment for the Department.
According to Leon Younger, a specialist in parks and recreation
finance, "the ability of a foundation to react quickly to funding
options, to create matching opportunities with other providers,
support individuals with estate planning, and serve as a trust for
recreational, scenic of conservation easements is invaluable"
(Younger, Funding 4).
E: Capital and Reserve Opportunity Fund
Create a capital and reserve oppommity fund
A capital and reserve opportunity fund would provide a means to
set aside funds to take advantage of unexpected opportunities such
as purchasing needed land for parks when it becomes available.
Such a fund could be under the umbrella of a Parks Foundation, or
it could be set up through some other mechanism.
F:Revenue Bonds
Fund major facilities that generate revenue via revenue bonds, e.g.
the two family aquatic parks.
Revenue bonds are a popular method for financing high-use
specialty facilities like golf courses, aquatic centers, ice rinks, etc.
A facility financed through revenue bonds must generate enot~gh
revenue to cover its operation and service its bond debt.
G: Privatization Opportunities
Encourage privatization opportunities such as leasing park land for
private enterprise. Examples of possibilities include tournaments,
events, and such enterprises as a driving range on an undeveloped
piece of park property.
Any opportunities for income derived from parks and recreation
facilities will help ease funding challenges faced by Parks and
Recreation. Further, this recommendation will help provide
opportunities for private enterprise, as well as increase services to
City citizens.
H: Partnering Opportunities
Create parmering opportunities with private, public and not-for-
profit organizations.
Partnerships are symbiotic business relationships enabling each
organization in the partnership to meet goals it would not be able
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Comprehensive Master Plan
to without the other. Such relationships are becoming increasingly
important in private, public and not-for-profit sectors.
h Voluntary Funding
Create an opportunity for voluntary funding for specific Parks and
Recreation programs such as tree-planting or greenways.
There are many creative ways of leveraging limited resources
through voluntary funding programs. An example of one possible
program involves asking citizens to voluntarily round up their
water bill to the nearest dollar (e.g. from $103.48 to $104.00). The
difference in the amounts would be used to help fund general, or
specific, parks and recreation programs.
Roanoke City Parks and Recreation
Action Strategy 4: Market P&R Services
Effecti.vely'market Parks and Recreation services and their benefits
to individuals and the entire community.
Citizens are not familiar with the multitude of service offered by
the Department or the individual, community, financial, and
environmental benefits of the Department's work. Development of
excellent services and programs depends on awareness to provide
participation in, and support for, Department services.
A: Resource Development Position
The City should create a resource development position to oversee
marketing and develop revenue resource streams for Parks and
Recreation.
The Department currently has a Marketing and Information
Coordinator. That person carries out marketing functions as well
as developing revenue resource streams. Each of those areas,
however, is a full time job by itself. Despite the outstanding talents
of the individual filling the current position, neither function can
be adequately handled Creating a resource development position
would allow the Department to give responsibility for financial
resource development to the person filling that position, thereby
freeing up the Marketing and Information Coordinator to
concentrate on marketing Parks and Recreation services. Plans
call for the person filling the Resource Development position to act
as supervisor of the marketing department also.
B: Marketing Budget
Parks and Recreation should request a $25,000 increase in
marketing budget
The current marketing budget for the Department is $13,000. The
cost for production and distribution of just one of the three issues
of the "Happenings" program guide produced each year, is
$11,000. Increasing the marketing budget by $25,000 would allow
the Department to cover current marketing efforts without having
to drain resources from other areas, at the same time having a
modest residue left over to meet other marketing needs. The ability
to have a heightened marketing strategy would result in
· increasedparticipation in Parks and Recreation programs
· an increase in the Department's revenue
· improving the ability to increase community and business
interest in the Department, resulting in opportunities for
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Comprehensive Master Plan
partnerships, program sponsorships and stronger business
alliances
C: Advertising Spaces
Parks and Recreation should inventory and sell all Parks and
Recreation advertising spaces to augment the budget, while, at the
same time, maintaining a degree of aesthetics.
The opportunity exists to sell advertising space through a number
of different venues, from space in print pieces, to backstops on ball
fields. This income could be a valuable means of augmenting the
Parks and Recreation budget. Any outdoor advertising spaces that
are created would need to be developed in a way that maintains a
· degree of aesthetics.
D: Special Interest Groups
Parks and Recreation should identify and work with at least ten
special interest groups or organizations, utilizing the organization
and/or their publications to advertise activities (e.g. Senior News,
neighborhood associations, LOA, public schools, etc.)
Utilizing groups and organizations will help Parks and Recreation
advertise activities to targeted audiences. For example, a special
flyer or advertisement for senior programs and activities could be
developed for Senior IVews. Also rates for advertising in
organizations' publications are often qztite modest compared to
mainstream media rates.
E: Business Partnerships
Parks and Recreation should utilize ten to twelve community or
business partnerships per year.
Partnerships can be developed to help promote parks and
recreation activities. An example of current partnerships are two
that are helping the Department advertise its "5K for Healthy
Play" race. Both WFIR and Newschannel 10 have provided free
advertising time in return for recognition in the Department's print
advertising about the race.
F: Adopt-A-Park Programs
Parks and Recreation should aggressively market at least ten
Adopt-a-Park and 501(C)3 programs (e.g. Friends of the Park) per
year.
Such programs will benefit Parks and Recreation operations and
thus the City's citizens. For example, Adopt-a-Park programs
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Roanoke City Parks and Recreation
involve citizen groups providing volunteers and resources for
clean-up, beautification, and, sometimes, improvements for parks.
G: Neighl~orhoods
Parks and Recreation should secure the buy-in of at least four
neighborhoods per year to assist in marketing events (e.g. Easter
Eggstravaganza in Highland and Preston Parks.)
By making sure neighborhood organizations are fully aware of,
and actively involved in, promoting Parka and Recreation events
that directly affect them, the Department will increase attendance
at the events, thus allowing more people to benefit from them.
H: Marketing Materials
Parks and Recreation should distribute all marketing materials in
high traffic areas (at least fifty businesses per publication)
This action will help ensure maximum exposure for Parka and
Recreation programs.
I: Marketing Interns
Parks and Recreation should expand marketing staff through
interns from local colleges/universities, City School students, etc.
Using interns will expand the manpower available to the existing
marketing staff at no or very little additional cost, }vhile at the
same time giving valuable experience to the intern.
J: Internal City Venues
Parks and Recreation should utilize internal City government
venues to help promote events (e.g. City Corner, pay stubs,
newsletters, etc.)
City employees represent a cross-section of Roanoke City
residents, and the various city venues represent an opportunity to
reach them.
K: Marketing Effectiveness
Every two years, Parks and Recreation should assess the
effectiveness of it marketing strategies for programming and
services.
Formally assessing effectiveness of marketing efforts will allow
adjustments to be made to marketing strategies, enabling the
Department to improve its ability to reach its customers.
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Comprehensive Master Plan
L: Multilingual Signs
As new signs are needed, Parks and Recreation should provide
multilingual signs in signature facilities and parks.
Roanoke City needs to recognize the increasing diversity of tourist
populations. One way of doing this is to provide multilingual signs
in signature parks and facilities which seek to attract tourists. An
example of such a facility is Mill Mountain Park.
M: Program Guide
Roanoke City Parks and Recreation should combine its program
guide with Roanoke County's.
This is an example of a partnership where both the City and
County could benefit from an overall reduction in cost of
producing a program, while citizens benefit by having information
on services from both jurisdictions conveniently contained in one
publication.
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Roanoke City Parks and Recreation
Action Strategy 5: Improve Maintenance
The City 'should protect and enhance Roanoke's community
investment by providing superior levels of maintenance services.
The quality of construction and maintenance of parks and
recreation facilities has a direct impact on the quality of the
recreational experience. Further, the public has made clear its
strong expectations for higher levels of maintenance, voicing a
preference for improved maintenance over expanded facilities.
A: Department Structure
The City should realign the Department structure to reflect the
Department mission and vision.
Roanoke City Parks and Recreation contains within its folds
several functions that are often associated with public works
departments, such as street sweeping. The City, and not just the
Department, should evaluate the Department's structure to ensure
that it is properly aligned to those functions that will encourage
maximum recreational experiences for the citizens and visitors to
Roanoke City. The most effective alignment would result in the
highest levels of maintenance possible for parks and recreation
facilities.
B: Maintenance Standards
Parks and Recreation should develop comprehensive basic
maintenance standards, with an inspection process.
Currently, Parks and Recreation does not have department-wide
maintenance standards; some sections use frequency of
maintenance standards, some have more comprehensive standards,
some have none. Having comprehensive maintenance standards
would encourage more effective distribution of maintenance
resources and personnel, thereby increasing efficiency and
effectiveness of operations.
C: Activity Based Costing
Parks and Recreation should implement activity based costing to
ensure maximum productivity and efficiency.
(See Action Strategy 3, Recommendation B, Part 1, for an
explanation of Activity Based Costing.) Activity Based Costing
would enable the Department to know the true cost of providing its
maintenance functions, allowing it to evaluate where efficiencies
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Comprehensive Master Plan
can be found, and/or whether it would be less expensive to contract
out certain services.
D: Employee Incentive Programs
Parks and Recreation should evaluate existing employee incentive
programs and develop recommendations for an employee driven
process.
Highly motivated employees are those who are likely to be most
productive and, therefore, most likely to produce superior levels of
maintenance. The Department should develop programs to
encourage high levels of motivation.
E: Accepting Park Land
Roanoke City should develop standards and priorities for accepting
all new park land.
In the past, the City has received land through a number of
circumstances. Unfortunately, the receipt of land has sometimes
interfered with Parks and Recreation priorities for developing park
land, or has handicapped Parks and Recreation in other ways. For
example, land may be donated in an area'of the City that already
has many parks, while other areas go without parks. Cases might
also occur where the contours of donated land do not encourage
effective park layout. Another challenge has been created when
lands are placed under the care of?arks and Recreation and no
additional resources are allocated for that care. This has
happened with new road rights-of-way that must be landscaped
and/or mowed. Creating city-wide standards and priorities can
help alleviate such problems.
F: Alternative Funding
Parks and Recreation should develop all possible
alternative/creative funding strategies for augmenting maintenance
efforts (volunteer programs, grants, sponsorships, etc.)
Any means of increasing maintenance resources will help Parks
and Recreation provide the high quality maintenance services that
its citizens expect.
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Roanoke City Parks and Recreation
Action Strategy 6: Target P&R Services
Parks..and Recreation should target a significant number of
recreation services toward seniors, teens, families, youth, and
people with disabilities.
g"hile the Department seeks to provide programs for all citizens,
more emphasis is needed on programming for seniors, teens,
families, youth, and people with disabilities.
A: Services for those with Disabilities
Parks and Recreation should develop statistical data on the need
for recreational services for those with disabilities.
At the present time there is no data on the recreational wants and
needs of Roanoke City citizens who have disabilities, g"ithout such
data, it is impossible to create the most effective services to benefit
those with disabilities.
B: Operational Hours
Parks and Recreation should expand operational hours at selected
recreation centers, gearing programs to the most appropriate times
for various groups (i.e., morning hours for senior programs,
afternoon hours for youth and teens, and evening and weekend
hours for families.)
Certain types of people are most likely to use recreational facilities
at certain times of the day or week; however, current operational
hours at the City's recreation centers are very limited. Increasing
operational hours will expand the population of potential users of
the facilities. Available resources will not allow across-the-board
expansion of hours, so the Department must plan for specific,
strategic increases.
C: Inter-generational Programs
Parks and Recreation should develop innovative inter-generational
programs.
This trend in recreational programming provides programs in
which the whole family can participate, promoting family
togetherness in a society where parents and children so often have
separate activities.
D: Volunteer Programs
Parks and Recreation should implement new, and enhance current,
volunteer programs during after school hours.
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Comprehensive Master Plan
Most of the current recreation centers are in areas where there are
many latch key children, many of whom spend time after school at
the centers. Developing a strong volunteer program would allow
the development and staffing of activities for the children, as
opposed to just general supervision.
E: Partnerships
Parks and Recreation should create corporate, not-for-profit, and
private "partnerships" to adopt specific programs.
The general rationale concerning the use of partnerships is
covered elsewhere in this master plan document. This
recommendation deals with the specific use of partnerships in the
development of programs. For example, the recreation centers
could partner with the Roanoke Valley History Museum to present
a program on Roanoke Valley History.
F: Program Advisory Councils
Parks and Recreation should develop program advisory councils by
geographic area, as well as special areas such as a Teen Advisory
Council, and a Senior Advisory Council.
Program advisory councils will help Parks and Recreation keep a
pulse on the wants and needs of the commzmity. This will help the
Department develop well attended, high quality, beneficial
programs for the City's citizens.
G: Multi-Purpose Recreation Centers
Parks and Recreation should build two community multi-purpose
recreation centers as described in Action Strategy No. 1-
Recommendation B, with a senior wing, teen wing, cardio annex,
computer lab, gym(s), running course, pool, and rooms for indoor
activities.
Having attractive, appropriate spaces is essential for holding
effective, appealing recreation programs and services for all
segments of the City's population. This recommendation was
included here to emphasize the positive effect the new recreation
centers couM have in improving the quality of programming.
H: Upgrade Pools
Parks and Recreation should renovate Washington Park and Fallen
Park pools to become two family aquatic parks as described in
Action Strategy 1-Recommendation C.
Renovating the pools as described would broaden the segments of
the population to which these pools appeal. As in the previous
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Roanoke Cih/Parks and Recreation
recommendation, this one is included in this action strategy to
emphasize the positive effects these facilities would have on
improving programs and services for the City.
I: Additional Staffing
Parks and Recreation should request increased funding for
additional staffing needs.
Providing high quality, effective programs and services requires a
level of staffing to which Roanoke City is still aspiring. In general,
Roanoke City has fewer programmers than some equivalent areas.
For example, Roanoke County, which has a population level
similar to Roanoke City's, has nineteen full-time recreation
programmers, while Roanoke City has twelve. Further, funding
will be necessary for additional staffing should the recreation
centers hours be expanded to allow citizens to take the fullest
advantage of the centers.
J: Outdoor Recreation and Adventure Programs
Parks and Recreation should enhance outdoor recreation and
adventure programs.
Outdoor recreation and adventure programs can be tailored to all
ages and segments of the population. These programs benefit
participants through increased awareness and appreciation of our
natural world and through an increased physical well being.
K: Childcare Programs
Where possible, Parks and Recreation should include childcare
programs in facilities where we provide programs for the
community.
Providing childcare programs at selected facilities will provide
babysitting services for parents who are using those facilities, thus
removing a possible impediment in the decision whether to take
advantage of the services and programs provided at the facilities.
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Comprehensive Master Plan
Action Strategy 7: Enhance Stewardship
Parks and Recreation should develop community stewardship of
Roanoke's natural and historical resources through effective
environmental planning, park design, and environmental/cultural
educational programs.
The Department can be a role model by using environmentally
sensitive maintenance practices and park design. The Department
can also be an environmental educator through recreational
programming. The same opportunities exist for our historical and
cultural resources.
A: Management and Design Standards
Parks and Recreation should develop park management and design
standards and objectives to reflect environmental concerns such as
recovering natural resource values (e.g. riparian vegetation,
wildlife travel corridors, native plant species, wetlands, etc.)
Possibilities for such standards and objectives include:
1. With regard to Department operations:
· Developing mowing standards that avoid streambanks, brushy
bird nesting habitat, and wildfloxver areas. Then, training parks
staff where not to mow.
· Training Parks and Recreation employees to recognize,
monitor, report requirements for instances of pollution such as
sewer leaks, spills in streams, and illegal trash dumps
· Implementing a "GREEN ONLY" program for fertilizers and
pesticides
· Limiting the use of 2-cycle engines where possible
· Recycling and purchasing products made from recycled
materials
2. Consider the following when planning landscaping:
· Using native plant materials that support birds
wildlife
· Developing hummingbird and butterfly gardens
demonstration gardens
· Stabilizing streambanks with native vegetation
and other
and other
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Roanoke City Parks and Recreation
3. The following should be considered as the Department
plans new or upgraded parks or facilities:
* Giying high priority in future land acquisition to sites with high
historic and/or and biological value
· Avoiding future construction of facilities in flood plains
· Creating a policy of minimizing conversion of wild land to
asphalt
o Creating ponds and marshy areas for wildlife support, nature
study, and flood reduction
° Developing foot and bike paths to allow public to experience
wild land
o Using permeable pavement for lightly-used or overflow
parking areas
· Developing one or more parks as "urban wilderness" areas
with trail access. Ghent/Memorial Bridge Park, Woodlawn
Park, Yellow Mountain Park, Washington Park, Fishburn Park,
Mill Mountain, and the river and stream corridors are
possibilities.
Environmental concerns shozdd be paramount in the minds of staff
at Parks and Recreation. Strategies should be implemented which
reflect those concerns.
B: Forestry Position
Parks and Recreation should create a full time "Forestry
Supervision and Staff Training Specialist" position.
Responsibilities for the person in this position would involve
overseeing and educating Parks and Grounds staff concerning
environmentally sound maintenance practices. The person filling
this position could also act as the Department liaison to the City's
Environmental Policy Manager.
C: System as an Educational Resource
Parks and Recreation should continue to treat the Parks and
Recreation system as an educational resource where the City's
natural and cultural history can be taught outside the classroom.
Ideas to enhance this effort are
1. Developing signage and interpretive display programs that
explain the history and land use of sites
2. Developing a "Storm Drain" education program for the
Roanoke River modeled on an extant program that has placed
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Comprehensive Master Plan
o
Such programs
responsibility.
signs at strategic points in Pennsylvania, Maryland, Virginia
and West Virginia pointing out the geographic boundaries of
the Chesapeake Bay watershed
Building stages into picnic shelters for interpretive or
entertainment programs
Developing environmental education programs in parmership
with schools, pre-schools and other agencies and corporations
Tying in the development of environmental programs with the
Standards of Learning (S.O.L. 's)
will promote environmental awareness and
D: Outdoor Recreation Staff
Parks and Recreation should hire additional outdoor education staff
to enhance environmental and outdoor education programs.
In order to implement programs such as those suggested in Action
Strategy 7-Recommendation C, it will be necessary to have
supporting personnel.
E: Streams as Educational Opportunities
Parks and Recreation should viexv streams in parks as recreational
opportunities, encouraging fishing, kayaking, and canoeing.
Developing recreation opportunities on the Roanoke River and its
tributaries will not only provide enjoyable outdoor experiences for
citizens, it will also raise people's awareness of the water quality
of those water bodies.
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Roanoke City Parks and Recreation
Action Strategy 8: Build Partnerships
Parks and Recreation should build and maintain partnerships with
other service providers in the development and delivery of Parks
and Recreation services and facilities.
Partnering will allow the Department to stretch its limited
resources, enabling it to provide more and better services and
facilities than would be possible without such cooperation.
A: Partnerships
Parks and Recreation should develop a strategy for building
parmerships.
It will be necessary to pro-actively pursue partnerships to take full
advantage of their potential.
B: Recognizing Partners
Parks and Recreation should immediately begin recognizing
partners whenever possible.
Most partners would welcome public recognition for their parts in
enabling services to be presented or facilities to be built. It is one
of the ways in which Par/cs and Recreation can hold zip its end of
partnerships.
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Comprehensive Master Plan
Action Strategy 9: Build Trails and
Greenways
Roanoke City should develop trails, greenways, and on-road
bicycle facilities, doing so in a way to interconnect shopping areas,
schools, work sites, parks, other important places in the valley, and
future open spaces. Where appropriate, trails should be shared-use
trails, accommodating activities such as bicycling, hiking, and
horseback riding.
The development of greenways has very strong grassroots support
throughout the City and the Roanoke Valley.
A: 1995 Greenway Plan
Parks and Recreation should implement its portion of the 1995
valley-wide greenway plan, both in cooperation with and
independently of the Roanoke Valley Greenway Commission. This
would involve the actions listed below in Recommendations B
through H.
It is important that Roanoke City work with the Roanoke Valley
Greenway Commission in implementing the portion of the plan
within the City. In addition, Roanoke City should take advantage of
all opportunities to implement the 1995 Plan, not only by working
hand-in-hand with the Greenway Commission, but also by taking
advantage of opportunities that may arise for the City to obtain
fitnding for portions ora specific o~reenway that is not cztrrently a
high priority. PVhile the City ,vottld not seek otxt such opportzmities
as a normal course of action, it should be fi'ee to act on such
unforeseen circumstances when they occur.
B: Greenway Planner
The City should designate a City greenway planner.
Greenway development efforts must be coordinated among a
number of jurisdictions in the Roanoke Valley. No one City staff
person organizes the City's greenway efforts. Responsibilities are
spread across several departments in the City government. This
makes it difficult for those involved in greenway projects to know
who to go to.
C: Ciht Portions of Greenway Plan
Parks and Recreation should revisit, re-strategize, and re-prioritize
the City portions of the valley-wide greenway plan, using mainly
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Roanoke City Parks and Recreation
representatives to the commission and feedback from interested
citizens as discussed in Recommendation D.
This reqvalu'ation will create the opportunity for the City to step
back and determine the best possible approach with regard to
greenways.
D: Public Input
Parks and Recreation should develop a continuous feedback
system for public input into each greenway project and the
greenway system overall.
Standardizing the ways in which public input will be obtained will
maximize opportunities for gaining citizen comment. In such a
system, opportunities for input would occur at predictable stages
and intervals. Citizens and staff would thus benefit by knowing
what to expect.
E: Transportation Enhancement Funds
The City should cooperate with the Greenway Commission to
apply for grant funding as opportunities arise, including the
Transportation Enhancements Program and the Virginia
Recreational Trails Fund.'
Trart~ortation Enhancement funds are federal grants that have
served in recent years as a major fimding source for greenways
around the country. These couM serve as a staple source of dollars
for Roanoke area greenways too. A major source of greerr, vay
funding statewide is the Virginia Recreational Trails Fund
F: New Funding Strategies
Parks and Recreation should develop new funding strategies and
sources for funding greenways. Possibilities include developing a
foundation for greenways (local and/or regional)
Federal and state grants
· Local cash stream
· Working with the land bank for receiving land donations
· Utility and cable providers
· Partnerships
Funding is a major determining factor in how fast the City's
greenway system will be developed Therefore, the City should take
advantage of every funding possibility it can.
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G: Stages of Development
Roanoke City should have one greenway project at each major
stage of development at all times, or a constant flow with four to
five projects underway at a time.
Such a flow of projects will help ensure the maximum possible
progress in development of greenways.
H: Flood Reduction Project
The Roanoke River Flood reduction project includes removing
structures from the flood-way. Parks and Recreation should take
this opportunity to acquire new park lands.
To proceed with the Roanoke River Flood Reduction Project, the
City will have to obtain rights-of-way from land owners affected by
the construction. It makes sense to obtain rights-of-way for
potential greenway land at the same time.
Roanoke City Parks and Recreation
Action Strategy 1 0: Carvins Cove
Manage a~d develop Carvins Cove for its recreational and
economic impact while ensuring safe use of the City's water
supply.
Recreational opportunities on land surrounding the reservoir can
be developed and managed for substantial public benefit without
compromising the water quality in the reservoir.
A: Cooperation
Roanoke City should enhance cooperation with Botetourt,
Roanoke and Craig Counties to help ensure clean water.
Much of the water that is stored in the Carvins Cove reservoir
comes from areas that are not in the Carvins Cove watershed.
Thus, the quality of the water entering the cove depends on land
management in several different jurisdictions. It is important to
keep an open and productive relationship with those jurisdictions.
B: Management Agreement
Obtain a management agreement with the Water Department for
Parks and Recreation to oversee the recreational use areas of the
lake and designated land sites.
Parks and Recreation has the expertise to develop and manage
recreation opportunities at Carvins Cove.
C: Carvins Cove Master Plan
Strongly consider the Master Plan being prepared for Carvins
Cove.
This recommendation recognizes that Parks and Recreation must
be guided by the findings of the Carvins Cove Master Plan.
D: Multi-use Activities
Parks and Recreation should promote multi-use activities at
Carvins Cove.
This recommendation lies in the belief that a number of different
types of recreation can safely be accommodated at Carvins Cove
without impacting water quality.
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Comprehensive Master Plan
E: Environmental Impact Studies
The City should complete environmental impact studies as part of
the procedure for planning any recreation facilities at Carvins
Cove.
Ensuring that any planned recreation facilities at Cam;ins Cove
will not be environmentally harmful is essential to maintaining
high water quality.
F: Cost/Benefit Analysis
The City should perform a cost/benefit analysis for each potential
recreation facility, including in the analysis construction and
operational components.
This recommendation will allow the City to evaluate the amount of
benefit (financial, environmental, community) that the City and
citizens will gain from a particular facility or service, and compare
this to the cost of providing it. Where the ratio of cost to benefit is
not favorable, the City and its citizens may need to decide if the
proposed facility is worth the amount of subsidy it would impose.
G: Outsourcing
The City should consider outsourcing opportunities for
development and leasing of higher-end facilities and activities, e.g.
boat rentals.
There are times when private enterprises can provide higher
quality services at louver costs than the City can.
H: Trails
The City should connect Carvins Cove with a trail system going
from the Appalachian Trail to Explore Park and Smith Mountain
Lake. Where appropriate, the trails should be shared-use trails.
This recommendation would connect several of the region's
prominent geographic features by trails, encouraging multi-use
trail access to these areas. The anticipated connections would take
advantage of, and become part of, the Roanoke Valley Greenway
system.
DRAFT Page 65
Roanoke City Parks and Recreation
Action Strategy 11: Develop Feedback
System ·
Develop Re means of creating continuous feedback from Re
community on Parks and Recreation services and issues.
The Department must keep #stinger on the pulse of the community
to know what it is doing well, and what it needs to improve, so that
the park and recreation system can contribute to a high quality of
life in Roanoke.
A: Permanent Citizen Advisory Committee
Parks and Recreation should create a permanent Parks and
Recreation Citizen Advisory Committee.
A citizen advisory committee has been instrumental in the
development of this master plan. Parks and Recreation has found it
valuable to have a group of concerned citizens to whom the
Department can go for feedback. The group consists of citizens
from different constituencies, who, over the course of developing
the master plan, have developed a familiarity with the Roanoke
City's parks and recreation system, and have helped present the
view of the community to the Department. The Department can
foresee great value in having a similar groztp for feedback
regarding normal operations and as the master plan is
implemented. This committee could go a long way toward helping
create "continuous" feedback.
B: Feedback
Parks and Recreation should incorporate means of feedback into
normal operations. Examples of possibilities include suggestion
boxes, e-mail, list server, program evaluation forms, park
evaluation forms, periodic phone surveys, and periodic workshops.
The Department must keep #stinger on the pulse of the community
to know what it is doing well, what it needs to improve, so that the
park and recreation system can contribute to a high quality of life
in Roanoke.
C: City Council
Parks and Recreation should develop and evaluate procedures for
keeping City Council in_formed of Parks and Recreation activities.
If City Council receives regular information regarding the
Department, the council will have a high degree of understanding
of the functions, strengths and challenges of the Department, thus
DRAFT
Comprehensive Master Plan
helping enable members to make effective policy decisions on
parks and recreation matters.
MPReporl2.doc, 04/27/00 11:54 AM DRAFT
Comprehensive Master Plan
APPENDICES
Action Strategies
A. Project Leaders, Time
Lines and Costs
B. Unfunded
Recommendations
Public Input
C. Citizen Focus Groups
D. StaffFocus Groups
E. Public Workshops
F. Phone Survey
G. Community Group
Presentations
H. Writing Assignment
I. Final Public Workshop
Facilities
J. Parks Inventory
K. Facilities Assessment
L. Transportation Analysis
Programs
M. Program Analysis
N. Program Benchmark
Analysis
O. Program/Facility Overlay
Other Studies
P. Demographics
Q. Locality Benchmark
Analysis
R. Public Works Analysis
S. Park Mini-Master Plans
Remaining Information
T. New Ideas
U. Works Consulted
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01407378 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. ~_~_~ ~
Sworn and subscribed before me this __
day
of 0M~y 200~. Witness my hand and official seal.
~~~.~_~_=_~ , Notary Public
My commission expires ...... ~_~_~/-~
PUBLISHED ON: 04/30 05/07
TOTAL COST: 164.05
NOTICE OF PUBUC HEARJNG
TO WHOM iT MAY CONCERN:
to §15.2-2204, of Ute Code of
Vl~n~ (19~0), m amended
prelm~Mv~ Development
Plan fo~ Roanoke. an ~emant
Of Roitnok® V151o11, be
said Plan.
In corm~,~lon wt~h ff~ pm.
~ amanch~ant am an
~, 2000, ~ 7:00 p.m., m' an
"oan ~h~mremftm' an the meltter
2~1~ Ohuroh,~nu~, $.W.,
Roanoke, Vl~lnlm, ~t which
Pos~l amendm~t..
Mmy F. Pmker, City Olerk '
('1407378)
MaryF. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 18, 2000
File #53-237
Sandra H. Eakin
Deputy City Clerk
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
For filing with the Circuit Court of the City of Roanoke, Virginia, pursuant to Chapter 26 of
Title 15.2, Code of Virginia, 1950, I am attaching a certified copy of Resolution No. 34837-
051500 authorizing issuance and sale of $7,500,000.00 principal amount of City of
Roanoke, Virginia, General Obligation Public Improvement Bonds, for the purpose of
providing funds to defray the cost of the Roanoke River Flood Reduction Project; and fixing
the form, denomination and certain other details of such bonds; and authorizing
preparation of a preliminary official statement and an official statement and distribution
thereof and execution of a certificate relating to such official statement; and authorizing the
execution and delivery of a continuing disclosure certificate relating to such bonds;
otherwise providing with respect to the issuance, sale and delivery of such bonds; and
authorizing and providing for the issuance and sale of a like principal amount of General
Obligation Public Improvement Bond anticipation notes in anticipation of issuance and sale
of such bonds. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, May 15, 2000.
Pursuant to provisions of Section 10 of Resolution No. 34837-051500, I am required to file
a certified copy with the Circuit Court of the City of Roanoke, Virginia, in accordance with
Section 15.2-2607 of the Code of Virginia, 1950.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
The Honorable Arthur B. Crush, III
May 18, 2000 ~
Page 2
pc:
Donald G. Gurn. ey, Esquire, Hawkins, Delafield & Wood, 67 Wall Street, New York,
New York 10005
George B. Pugh, Jr., Craigie, Inc., 823 E. Main Street, P. O. Box 1854, Richmond,
Virginia 23219
The Honorable David C. Anderson, City Treasurer
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA!
The 15th day o~: May, 2000.
No. 34837-051500.
CIRCUIT COURT
RECEIVED & FILED
D~UTY CLERK
CITY OF ROANOKE
A RESOLUTION AUTHORIZING THE ISSUANCE AND SA[ E OF' '
SEVEN MILLION FIVE HUNDRED THOUSAND DOLLARS
($7,500,(~00) PRINCIPAL AMOUNT OF CITY OF ROANOKE,
VIRGINIA, GENERAL OBLIGATION PUBLIC IMPROVEMENT
BONDS; FIXING THE FORM, DENOMINATION AND CERTAIN
OTHER DETAILS OF SUCH BONDS; AUTHORIZING THE
PREPARATION OF A PRELIMINARY OFFICIAL STATEMENT
AND AN OFFICIAL STATEMENT AND THE DISTRIBUTION
THEREOF AND THE EXECUTION OF A CERTIFICATE
RELATING TO SUCH OFFICIAL STATEMENT; AUTHORIZING
THE EXECUTION AND DELIVERY OF A CONTINUING
DISCLOSURE CERTIFICATE RELATING TO SUCH BONDS;
OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE,
SALE AND DELIVERY OF SUCH BONDS; AND AUTHORIZING
AND PROVIDING FOR THE ISSUANCE AND SALE'OF A LIKE
PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC
IMPROVEMENT BOND ANTICIPATION NOTES IN
ANTICIPATION OF THE ISSUANCE AND SALE OF SUCH BONDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE,
VIRGIN[A: ,
SECTION 1. (a) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia,
1950 (the same being the Public Finance Act of 1991), there are hereby authorized to be issued,
sold and delivered not to exceed Sev. en Million Five Hundred Thousand Dollars ($7,500,000)
principal amount of general obligation public improvement bonds of the City which shall be
designated and known as "City of Roanoke, Virginia, General Obligation Public Improvement
Bonds" (referred to herein as the "Bonds"), for the purpose of providing funds to defray the cost
of the Roanoke River Flood Reduction Project, a needed permanent public improvement,
including, without limitation, channel widening, construction of protective dikes or berms in
critical areas, flood proofing of certain buildings at the City's Sewage Treatment Plant,
replacement of low water bridges, construction of a recreational trail and acquisition and
construction of a flooc~, warning system, and acquisition of real property for the foregoing. The
Bonds authorized for- issuance hereunder are authorized for issuance in lieu of and in substitution
for, and not in addition to, the general obligation bonds approved for issuance under the Charter
of the City at the special election held in the City on April 11, 1989.
(b) The Bonds shall be issued and sold in their entirety at one time, or from
time to time in part in series, as shall be determined by the Director of Finance. There shall be
added to the designation of the Bonds a series designation determined by the Director of Finance.
The Bonds shall be issued ia fully registered form in the denomination of $5,000 each or any
-2-
integral multiplo there-of. The Bonds of a given series shall be numbered from No. R- 1 upwards
in order of issuance. The Bonds shall bear interest from their date payable on such date and
semiannually thereafter as shall be approved by subsequent resolution of this Council. The Bonds
of each series shall be issued in such aggregate principal amounts (not exceeding in the aggregate
the principal amount specified in Section l(a)); and shall mature on such dates and in such years
(but in no event exceeding forty (40) years from their date or dates), and in the principal amount
in each such year, as shall be approved by subsequent resolution of this Council. Interest on the
Bonds shall be calculated on the basis of a three hundred and sixty (360) day year comprised of
twelve (12) thirty (30) day months.
(c) The Bonds (or portions thereof in installments of $5,000) shall be subject
to redemption at the option of the City prior to their stated maturities, in whole or in part from
time to time on any date, in such order as may be determined by the City (except that if at any
time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds
or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by
lot), upon payment of such redemption prices (expressed as a percentage of the principal amount
of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the
redemption thereof, as shall be approved by subsequent resolution of this Council.
(d) (i) If any Bond (or any portion of the principal amount thereof in
installments of $5,000) shall be called for redemption, notice of the redemption thereof, specifying
the date, number and maturity of such Bond, the date and place or places fixed for its redemption,
the premium, if any, payable upon such redemption, and if less than the entire principal amount
of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal
amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that
portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty
(30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the
registered owner thereof at his address as it appears on the books of registry kept by the Registrar
as of the close of business on the forty-fifth (45th) day next preceding the date fixed for
redemption. If notice of the redemption of any Bond shall have been given as aforesaid, and
payment of the principal amount of such Bond (or the portion of the principal amount thereof to
be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall
have been duly made or provided for, interest thereon shall cease to accrue from and after the date
so specified for the redemption thereof.
(ii) So long as the Bonds are in book-entry only form, any notice of redemption
shall be given only to The Depository Trust Company, New York, New York ("DTC"), or to its
nominee. The City shall not be responsible for providing any beneficial owner of the Bonds any
notice of redemption,'
SECTION 2. The full faith and credit of the City shall be and is irrevocably
pledged to the punctual payment of the principal of and premium, if any, and interest on the
Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding
and unpaid, there shall be assessed, levied and collected, at the same time and in the same manner
as other taxes of the City are assessed, levied and collected, a tax upon all taxable property within
the City, over and above all other taxes, authorized or limited by law and without limitation as
-3-
to rate or mount, sufficient to pay when due the principal of and premium, if any, and interest
on the Bonds to the extent other funds of the City are not lawfully available and appropriated for
such purpose.
SECTION 3. (a) The Bonds shall be executed, for and on behalf of the City, by
the manual or facsimile signatures of the Mayor and City Treasurer of the City and shall have a
facsimile of the corporate seal of the City imprinted thereon, attested by the manual or facsimile
signature of the City Clerk of the City.
(b) The Director of Finance is hereby authorized to appoint a Registrar and
Paying Agent for the Bonds.
(c) The Director of Finance shall direct the Registrar to authenticate the Bonds
and no Bond shall be valid or obligatory for any purpose unless and until the certificate of
authentication endorsed on each Bond shall have been manually executed by an authorized signator
of the Registrar. Upon the authentication of any Bonds the Registrar shall insert in the certificate
of authentication the date as of which such Bonds are authenticated as follows: (i) if a Bond is
authenticated prior to the first interest payment date, the certificate shall be dated as of the date
of the initial issuance and delivery of the Bonds of the series of Bonds of which such Bond is one;
(ii) if a Bond is authenticated upon an interest payment date, the certificate shall be dated as of
such interest payment date; (iii) if a Bond is authenticated after the fifteenth (15th) day of the
calendar month next preceding an interest payment date and prior to such interest payment date,
the certificate shall be dated as of such interest payment date; and (iv) in all other instances the
certificate shall be dated as of the interest payment date next preceding the date upon which the
Bond is authenticated.
(d) The execution and authentication of the Bonds in the manner above set forth
is adopted as a due and sufficient authentication of the Bonds.
SECTION 4. (a) The principal of and premium, if any, on the Bonds shall be
payable in such coin or currency of the United States of America as at the respective dates of
payment thereof is legal tender for public and private debts at the office of the Registrar. Imerest
on the Bonds shall be payable by check mailed by the Registrar to the registered owners of such
Bonds at their respective addresses as such addresses appear on the books of registry kept
pursuant to this Section 4.
(b) At all times during which any Bond of any series remains outstanding and
unpaid, the Registrar for such series shall keep or cause to be kept at its office books of registry
for the registration, ex.~hange and trannfer of Bonds of such series. Upon presentation at its office
for such purpose the Registrar, under such reasonable regulations as it may prescribe, shall
register, exchange, tran.qfer, or cause to be registered, exchanged or transferred, on the books of
registry the Bonds as hereinbefore set forth.
(c) The books of registry shall at all times be open for inspection by the City
or any duly authorized officer thereof.
-4-
(d) Any Bond may be exchanged at the office of the Registrar for such series
of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums
of the same series, interest rate and maturity.
(e) Any Bond of any series may, in accordance with its terms, be transferred
upon the books of registry by the person in whose name it is registered, in person or by his duly
authorized agent, upon surrender of such Bond to the Registrar for cancellation, accompanied by
a written instrument of transfer duly executed by the registered owner in person or by his duly
authorized attorney, in form satisfactory to the Registrar.
(f) All transfers or exchanges pursuant to this Section 4 shall be made without
expense to the registered owners of such Bonds, except as otherwise herein provided, and except
that the Registrar for such series of Bonds shall require the payment by the registered owner of
the Bond requesting such transfer or exchange of any tax or other governmental charges required
to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this
Section 4 shall be cancelled.
(g) (i) The Bonds shall be issued in full book-entry form. One Bond
representing each maturity of the Bonds will be issued to and registered in.the name of Cede &
Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be
immobilized in the custody of DTC. DTC will act as securities depository for the Bonds.
Individual purchases will be made in book-entry form only, in the principal amount of $5,000 or
any integral multiple thereof. Purchasers will not receive physical delivery of certificates
representing their interest in the Bonds purchased.
(ii) Principal, premium, if any, and interest payments on the Bonds will be
made by the Registrar to DTC or its nominee, Cede & Co., as registered owner of the Bonds,
which will ia turn remit such payments to the DTC participants for subsequent disbursal to the
beneficial owners of the Bonds. Transfers of principal, premium, if any, and interest payments
to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial
owners of the Bonds by DTC participants will be the responsibility of such participants and other
nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be
accomplished by book entries made by DTC and, ia turn, by the DTC participants who act on
behalf of the indirect participants of DTC and the beneficial owners of the Bonds.
(iii) The City will not be responsible or liable for sending transaction statements
or for maintaining, supervising or reviewing records maintained by DTC, its participants or
persons acting througla such participants or for transmitting payments to, communicating with,
notifying, or otherwise dealing with any beneficial owner of the Bonds.
SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds, but
no such number shall constitute a part of the contract evidenced by the particular Bond upon
which it is printed; no liability shall attach to the City or any officer or agent thereof (including
any paying agent for the Bonds) by reason of such numbers or any use made thereof (including
any use thereof made by the City, any such officer or any such agent) or by reason of any
inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or
-5-
omission with respe& to such numbers shall not constitute cause for failure or refusal by the
successful bidder to accept delivery of and pay for the Bonds in accordance with the terms of its
bid. All expenses in connection with the assignment and printing of CUSIP numbers on the Bonds
shall be paid by the City; provided, however, that the CUSIP Service Bureau charge for the
assignment of such numbers shall be the responsibility of the successful bidder for the Bonds.
(b) A copy of the f'mal legal opinion with respect to the Bonds, with the name
of the attorney or attorneys rendering the same, together with a certification of the City Clerk,
executed by a facsimile signature of that officer, to the effect that such copy is a true and complete
copy (except for letterhead and date) of the legal opinion which was dated as of the date of
delivery of and payment for the Bonds, may be printed on the Bonds.
SECTION 6. The City covenants and agrees to comply with the provisions of
Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury
Regulations promulgated thereunder throughout the term of the Bonds.
SECTION 7. (a) The Bonds shall be sold at competitive sale on such date or dates
and at such price or prices as shall be determined by the Director of Finance. The Director of
Finance is hereby authorized to prepare or cause to be prepared a Summary Notice of Sale of the
Bonds and to cause such Summary Notice of Sale to be published in The Bond Buyer, a financial
journal published in the City of New York, New York, and to prepare or cause to be prepared
and distributed a Preliminary Official Statement, a Detailed Notice of Sale and an Official
Proposal Form relating to the Bonds. The Director of Finance is hereby authorized to receive
proposals for the purchase of the Bonds; provided, however, that the final details of the Bonds of
each series, including the purchase price thereof, the interest rates to be borne thereby and the
premium, if any; payable upon the redemption thereof shall be approved by subsequent resolution
of this Council.
(b) The Mayor is hereby authorized and directed to execute and deliver to the
purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially
the form of the Preliminary Official Statement relating to the Bonds, after the same has been
completed by the insertion of the maturities, interest rates and other details of the Bonds and by
making such other insertions, changes or corrections as the Mayor, based on the advice of the
City's financial advisors and legal counsel (including the City Attorney and Bond Counsel), deems
necessary or appropriate; and this Council hereby authorizes the Official Statement and the
information contained therein to be used by the purchasers in connection with the sale of the
Bonds. The Preliminary Official Statement is "deemed final" for purposes of Rule 15c2-12
promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act
of 1934 ("Rule 15c2-1.2"). The City Manager and the Director of Finance are hereby authorized
and directed to execute on behalf of the City and deliver to the purchasers a certificate in
substantially the form to be included in the Official Statement under the caption "Certificate
Concerning Official Statement".
(c) The City Manager and the Director of Finance are hereby authorized to
execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating
to the Bonds evidencing the City's undertaking to comply with the continuing disclosure
-6-
requirements of Paragraph (b)(5) of Rule 15c2-12 in such form as shall be approved by the City
Manager and the Director of Finance upon advice of counsel (including the City Attorney or Bond
Counsel), such approval to be conclusively evidenced by their execution thereof.
(d) All actions and proceedings heretofore taken by this Council, the City
Manager, the Director of.Finance and the other officers, employees, agents and attorneys of and
for the City in connection with the issuance and sale of the Bonds are hereby ratified and
confirmed.
SECTION 8. The Bonds, the certificate of authentication of the Registrar, and the
assignment endorsed on the Bonds, shall be substantially the following forms, respectively, to-wit:
No. R-
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
GENERAL OBLIGATION PUBLIC
IMPROVEMENT BOND
SERIES
$
CUSIP NO.'
MATURITY DATE: INTEREST RATE:
DATE OF BOND:
REGISTERED OWNER:
PRINCIPAL SUM:
770077
DOLLARS
KNOW ALL MEN BY THESE PRESENTS, that the City of Roanoke, in the
Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and
hereby promises to pay to the Registered Owner (named above), or registered assigns, on the
Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall
have been duly called for previous redemption and payment of the redemption price duly made
or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum
on and semiannually on each and thereafter
(each such date is hereinafter referred to as an "interest payment date"), from the date hereof or
from the interest payment date next preceding the date of authentication hereof to which interest
shall have been paid; unless such date of authentication is an interest payment date, in which case
from such interest payment date, or unless such date of authentication is within the period from
the sixteenth (16th) day to the last day of the calendar month next preceding the following interest
payment date, in which case from such following interest payment date, such interest to be paid
until the maturity or redemption hereof at the Interest Rate (specified above) per annum, by check
m_ailed by the Paying Agent hereinafter mentioned to the Registered Owner in whose name this
Bond is registered upon the books of registry, as of the close of business on the fifteenth (15th)
day (whether or not a business day) of the calendar month next preceding each interest payment
-7-
date. Interest on-this-Bond shall be calculated on the basis of a three hundred and sixty (360) day
year comprised~6f twelve (12) thirty (30) day months.
The principal of and premium, if any, on this Bond are payable on presentation and
surrender hereof, at the office of , as the Registrar and
Paying Agent, in the City of , The principal of and premium, if any,
and interest on this Bond are payable in any coin or currency of the United States of America
which, on the respective dates of payment thereof, shall be legal tender for public and private
debts.
This Bond is one of an issue of Bonds of like date, denomination and tenor except
as to number, interest rate and maturity, and is issued for the purpose of providing funds to pay
the costs of public improvement projects of and for the City. This Bond is issued under and
pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of
Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the
Public Finance Act of 1991), and a resolution and other proceedings of the Council of the City
duly adopted and taken under the Public Finance Act of 1991.
The Bonds of the issue of which this Bond is one (or portions thereof in
installments of $5,000) maturing on and after are subject to redemption at
the option of the City prior to their stated maturities, on or after in
whole or in part from time to time on any date, in such order as may be determined by the City
(except that if at any time less than all of the Bonds of a given maturity are called for redemption,
the particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed
shall be selected, by 1o0, upon payment of the following redemption prices (expressed as a
percentage of the principal amount of the Bonds to be redeemed), together with the interest
accrued thereon to the date fixed for the redemption thereof:
Redemption Dates
(Both Dates Inclusive)
Redemption Prices
(Percentages of Principal Amount)
,~ to , %
tO
and thereafter
[The Bonds of the issue of which this Bond is one maturing on ~ , .-
are subject to mandatory sinking fund redemption on ~ , ~ and on each
thereafter and to payment at maturity on _, in the principal amounts in each year set
forth below, in the ca~e of redemption with the partic----'t~lar Bond or Bonds or portions thereof to
be redeemed to be selected by lot, upon payment of the principal amount of the Bonds to be
redeemed, together with the interest accrued on the principal amount to be redeemed to the date
fixed for the redemption thereof:
-8-
Year
( ) Principal Amount
The City, as its option, may credit against such mandatory sinking fund redemption requirement
the principal mount of any Bonds maturing on ~ , ~ which have been purchased and
cancelled by the City or which have been redeemed and not theretofore applied as a credit against
such mandatory sinking fund redemption requirement.]
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire
principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange
for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in
principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed
not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage
prepaid, to the Registered Owner hereof at his address as it appears on the books of registry kept
by the Registrar as of the close of business on the forty-fifth (45th) day next preceding the date
fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal
amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal
amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the
accrued interest and premium, if any, payable upon such redemption shall have been duly made
or provided for, interest hereon shall cease to accrue from and after the date so specified for the
redemption hereof.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be
exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of other
authorized principal amounts and of the same issue, interest rate and maturity. This Bond is
transferable by the Registered Owner hereof, in person or by his attorney duly authorized in
writing, on the books of registry kept by the Registrar for such purpose at the office of the
Registrar but only in the rammer, subject to the limitations and upon payment of the charges, if
any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one,
and upon the surrender hereof for cancellation. Upon such tran.~fer a new Bond or Bonds of
authorized denominations and of the same aggregate principal amount, issue, interest rate and
maturity as the Bond surrendered, will be issued to the transferee in exchange herefor.
-9-
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by the Registrar.
The full faith and credit of the City are irrevocably pledged to the punctual payment
of the principal of and premium, if any, and interest on this Bond as the same become due. In
each year while this Bond is outstanding and unpaid, there shall be assessed, levied and collected,
at the same time 'and in the same manner as other taxes of the City are assessed, levied and
collected, a tax upon all property within the City, over and above all other taxes, authorized or
limited by law and without limitation as to rate or amount, sufficient to pay the principal of and
premium, if any, and interest on this Bond to the extent other funds of the City are not lawfully
available and appropriated for such purpose.
It is certified, recited and declared that all acts, conditions and things required to
exist, happen or be performed precedent to and in the issuance of this Bond do exist, have
happened and have been performed in due time, form and manner as required by law, and that
the amount of this Bond, together with all other indebtedness of the City does not exceed any
limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of
Virginia or the Charter of the City.
IN WITNESS WHEREOF, the City has caused this Bond ~o be executed by the
manual or facsimile signatures of its Mayor and its City Treasurer; a facsimile of the corporate
seal of the City to be imprinted hereon attested by the manual or facsimile signature of the City
Clerk of the City; and this' Bond to be dated the day of ,200 .
CITY OF ROANOKE, VIRGINIA
[SEAL]
Mayor
Attest:
City Treasurer
City Clerk
proceedings.
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the
within-mentioned
[
By:
], as Registrar
Authorized Signator
Date of Authentication:
ASSIGNMENT
FOR VALUED RECEIVED the undersigned hereby sell(s), assign(s) and
transfer(s) unto
(Please print or type name and address, including postal zip code of Transferee)
PLEASE INSERT SOCIAL SECURITY OR
OTHER IDENTIFYING NUMBER OF TRANSFEREE
the within Bond and all rights thereunder, hereby irrevocably constituting and appointing
, Attorney, to transfer such Bond on
the books kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature Guaranteed
NOTICE: Signature(s) must be guaranteed
by a member firm of The New York Stock
Exchange, Inc. or a commercial bank or trust
company.
(Signature of Registered Owner)
NOTICE: The signature above must
correspond with the name of the Registered
Owner as it appears on the front of this Bond
in every particular, without alteration or
enlargement or any change whatsoever.
-11-
SECTION 9. General obligation public improvement bond anticipation notes (the
"Notes") are authorized for issuance and sale by the Director of Finance in anticipation of the
issuance of the Bonds authorized for issuance herein. Such Notes shall be sold at competitive or
negotiated sale at not less than ninety-nine percent (99%) of the principal amount thereof, plus
accrued interest thereon from that date to the date of delivery thereof and payment therefor and
on such other terms and conditions as are determined by the Director of Finance. If such Notes
are offered for competitive sale, a Summary Notice of Sale, a Detailed Notice of Sale and an
Official Proposal Form shall be prepared, published and distributed in accordance with the
requirements of Section 7(a). There shall also be prepared and distributed a Preliminary Official
Statement and a final Official Statement relating to such Notes in such form as shall be approved
by the Director of Finance. The issuance and details of such Notes shall be governed by the
provisions of Section 15.2-2628 of Title 15.2, Chapter 26, Article 2 of the Code of Virginia,
1950. The provisions of Sections 2 and 6 shall apply to such Notes to the same extent the same
apply to the Bonds except, in the case of the provisions of Section 2, only to the extent such Notes
are not paid from the proceeds of the Bonds or from any other available funds. The sale of such
Notes and the form and other details thereof shall be approved, ratified and confu'med by
resolution or ordinance of this Council. Bonds in anticipation of which such Notes are issued
pursuant to this Section 9 may be issued and sold in accordance with the provisions of this
Resolution at any time within five (5) years of the date of issuance of the first Notes issued in
anticipation of such Bonds.
SECTION 10. The City Clerk is hereby directed to file a copy of this Resolution,
certified by such City Clerk to be a true copy hereof, with the Circuit Court of the City of
Roanoke, Virginia, all in accordance with Section 15.2-2607 of the Code of Virginia, 1950.
SECTION 11. All ordinances, resolutions and proceedings in conflict herewith
are, to the extent of such conflict, repealed.
ATTEST:
City Clerk
Date of Filing with the Circuit Court
of the City of Roanqke, Virginia:
May I._~, 2000.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01405705 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) a~ authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this'~/~rh day
o~ ~_'t~hand and official seal.
, Notary Public
My commission expires
PUBLISHED ON: 05/01 05/08
NOTICE OF PUBUC HEARING
NOTICE IS HEREBY GIVEN, pur-
suant to Section 15.2.2606.~
of the Code of VIr~n~e, 1950,
Roano~, ~rffirda (me
Mo~, May 15, 2000, at
7:00 P.M., local time, in the
Cm~ncil Chamber, Municipal
5ulldlnf. 215 Church Avenue,
S.W., Roanoke, Virginia
24011, w~th respect to the pro-
po~ed adop~o~ by the Council
of a resolution authorizing the
City to contract a debt and
issue getmral o~igatton public
improvement bonds (and in
an~ of the issuance
lic improvement bond anticipa.
Uon no'ms) of the City in the
principal amount of
cost of the Roanoke River
Flood RoductJon Project, a
needed permanent public
improvermmt, inrJuding, wti~-
out limitation, ~ w~den-
m on~ conatrucUo~ of
a flood vmmlr~ sy~m., ~
g~lo~ ~u~le improvement
issued under the Public
~ A~ ~ 1~1, ~e
~.2, ~ 26, ~ ~ ~
in ~ ~, ~ ~ in
in~~ ~ 1~.
Building, Room 456, 215
Chu~c~ Avemm, S.W. Roanoke,
MARY F. PARKER
TOTAL COST: 276.39
___ .... ,__/_ .............. .................. + ...........................
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN, pursuant to Section 15.2-2606.A of the Code of
Virginia, 1950, that the Council of the City of Roanoke, Virginia (the "City"), will hold a public
heating on Monday, May 15, 2000, at 7:00 P.M., local time, in the Council Chamber, Municipal
Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, with respect to the proposed
adoption by the Council of a resolution authorizing the City to contract a debt and issue general
obligation public improvement bonds (and in anticipation of the issuance thereof, general obligation
public improvement bond anticipation notes) of the City in the principal amount of $7,500,000, for
the purpose of providing funds to defray the cost of the Roanoke River Flood Reduction Project, a
needed permanent public improvement, including, without limitation, channel widening,
construction of protective dikes or berms in critical areas, flood proofing of certain buildings at the
City's Sewage Treatment Plant, replacement of low water bridges, construction of a recreational trail
and acquisition and construction of a flood warning system, and acquisition of real property for the
foregoing. The general obligation public improvement bonds (or in anticipation of the issuance
thereof, general obligation public improvement bond anticipation notes) authorized for issuance
under the proposed resolution are to be issued under the Public Finance Act of 1991, Title 15.2,
Chapter 26, of the Code of Virginia, 1950, in lieu of and in substitution for, and not in addition to,
the general obligation bonds approved for issuance under the Charter of the City at the special
election held in the City on April 11, 1989.
The members of public are invited to attend the public hearing and to appear and
present their views on the proposed resolution.
The full text of the proposed resolution is on file in the office of the City Clerk,
Municipal Building, Room 456, 215 Church Avenue, S.W. Roanoke, Virginia.
Dated: April 30, 2000
MARY F. PARKER
City Clerk
City of Roanoke, Virginia
Note to Publisher:
TO BE PUBLISHED ON MONDAY, MAY 1, 2000 AND MONDAY, MAY 8, 2000
Send bill and Publisher's Affidavit to:
Mary F. Parker, City Clerk
Room 456 Municipal Building
Roanoke, Virginia 24011
H:L~MISC~n-rrfrbond
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W,, Room 456
Roanoke, Virginia 24011 - 1.536
Telephone: (540) 853-2541
Fax: (.540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 23, 2000
File #24-51
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham and Mr. Hill:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, May
15, 2000, a public hearing was held on the request of the City of Roanoke to amend and
revise §36.1-693, Notice of hearing, of the Code of the City of Roanoke (1979), as
amended, to provide for certain forms of notification of the owners of property which is
subject to a rezoning.
On motion, duly seconded and adopted, the matter was referred back to the City Planning
Commission and the City Manager for further review and report to Council with regard to
the two alternatives proposed by the City Planning Commission.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
The Honorable William D. Bestpitch, Council Member-Elect
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE amending §36.1-693, Notice of hearing, of Chapter 36.1, Zoning, of the
Code of the City of Roanoke (1979), as amended, to clarify notice requirements.
BE IT ORDAINED by the Council of the City of Roanoke that:
Section 36.1-693, Notice of hearing, of Chapter 36.1, Zoning, of the Code of the City of
Roanoke (1979), as amended, be, and is hereby, amended and reordained to read and provide as
follows:
Sec. 36.1-693. Notice of hearing.
Prior to conducting any public heating required by this chapter before the city
council or the planning commission, notice shall be given as required by section
15.2-2204, Code of Virginia (1950), as amended, and in the case of heatings before
the city council, in conformance with any additional requirements of section 62 of
the Charter. The expense of advertising shall be borne 'by the applicant. Any
affidavits required by section 15.2-2204, Code of Virginia (1950), as amended, shall
be filed with the city clerk. In addition, when a proposed amendment affects the
district classification of twenty-five (25) parcels or less, the zoning administrator
shall have erected on the property a sign, to be posted at least ten (10) days prior to
the public hearing before the planning commission, indicating the nature of the
change proposed, identification of the property affected, and the time, date and place
of such hearing, or when a proposed amendment affects the district classification of
more than twenty-five (25) parcels, the zoning administrator shall have erected at
least one sign at the intersection of all streets on which any of the affected properties
lie and any other street, said signs to be posted at least ten (10) days prior to the
public heating before the planning commission, indicating the nature of the change
proposed, identification of the property affected, and the time, date and place of such
heating.
ATTEST:
City Clerk.
I:\Clerk\OCA-Notice-Mass-5.15-00
C IT V ~ '
'00 27 i2:49
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable David A. Bowers, Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Zoning Ordinance Amendment for Notice of Hearing
Background:
A massive rezoning of over 1,100 properties in Greater Raleigh Court was undertaken by
the Planning Commission in December, 1999, which required the individual posting of
each property that was proposed for rezoning. This posting, or notice of hearing for the
Planning Commission, was required by the City's zoning regulations and is in addition to
the individual mailing notice to property owners and legal advertising requirements (two
ads) stipulated by the State of Virginia. This posting activity in Greater Raleigh Court
required several days work for approximately 15 city staff in preparing and placing notices
on the subject properties.
Future rezonings of similar size may occur in the future to correct zoning and land use
patterns in accordance with prepared neighborhood plans. In an effort to modify this labor
intensive effort to one that is more reasonable to implement, the Planning Commission
considered a request to amend the zoning ordinance. Two alternatives were considered:
(1) eliminate the provision entirely or (2) require the individual posting of properties, if they
were twenty-five or less in number, and the posting of notices at street intersections if
greater that twenty-five properties were affected.
On February 22, 2000, these alternatives were shared with 28 City neighborhood leaders
in the form of a letter requesting comments. Staff received two comments from leaders:
one leader (Evelyn Bethel - Historic Gainsboro) advocated the alternative that required
posting of 25 properties or less and posting any higher number at intersections; the other
leader (Bill Bestpitch - Old Southwest) advocated posting of all properties, regardless of
the number. The matter was also discussed at a President's Council meeting in March
and received general support from those in attendance for the change that allowed
posting at intersections for properties greater than 25.
1
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Planning Commission public hearing on the proposed alternatives was held on April 19,
2000. Mr. Robert Richert, 415 Allison Avenue, S. W., addressed the Commission and
requested that all properties be posted for Planning Commission hearings, regardless of
the number. He advised that citizens often complained that they didn't know of
government's actions and this was one way to encourage sharing of information. There
was further discussion by the Commission members and it was noted that there were
many opportunities to share information with affected citizens prior to hearings, including
mailings, newspaper announcements, legal ads, neighborhood newsletters, meeting
flyers, etc. and that typically city staff used a variety of methods to ensure broad public
knowledge of Planning Commission activities. Commission members asked planning staff
to review the size of the posted signs and to administratively consider notifying tenants of
proposed actions, in addition to owners.
Recommendation:
By a vote of 7-0, the Planning Commission recommends that City Council approve the
zoning ordinance amendment for the posting of properties for Planning Commission public
hearings, as set forth in Attachment A. This revised provision will continue to provide for
posting of hearings before the Planning Commission. If there are 25 or less properties
involved, each property would be posted; however, if there are more than 25, street
intersections would be posted notifying the public of the hearing. These notices are in
addition to written notification of all affected property owners and two legal
advertisements, as required by state law.
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
Attachment
cc: City Manager
Assistant City Attorney
Report Author: Evelyn S. Lander
Posting of 25 or few parcels OR posting at intersections
Section 36.1-693. Notice of hearing.
Prior to conducting any public heating required by this chapter before the city council or the
planning commission, notice shall be given as required by section 15.1-43115.2-2204, Code of
Virginia (1950), as amended, and in the case of hearings before the city council, in conformance
with any additional requirements of section 62 of the Charter. The expense of advertising shall
be borne by the applicant. Any affidavits required by section 15.1-431 15.2-2204, Code of
Virginia, (1950), as amended, shall be filed with the city clerk. In addition, when a proposed
amendment affects the district classification of a pza~icular piece of propei~y twenty-five parcels
or less, the zoning administrator shall ~ have erected on the property a sign, to be
posted at least ten (10) days prior to the public heating before the planning commission,
indicating the nature of the change proposed, identification of the property affected, and the time,
date and place of such hearing or when a proposed amendment affects the district
classification of more than twenty-five parcels, the zoning administrator shall have erected
at least one sign at the intersection of all streets on which any of the affected properties lie
and any other street, said signs to be posted at least ten (10) days prior to the public
hearing before the planning commission, indicating the nature of the change proposed,
identification of the property affected, and the time, date and place of such hearing.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01407400 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this /~r~ day
of M~y 20,00.~~my hand and official seal.
~ _ , Notary Public
My commission expires
PUBLISHED ON: 04/30 05/07
TOTAL COST: 191.39
05/1
~u~n~lze~ Signature
NOTICE OF PUBUC H ,E.~ING
TO WHOM IT MAY CONCERN:
Pursuant to the pro~sions of
§15.2-2204, Code of ~lnla
(1950), as amended, theCoun-
hokl a Public Huedng onMon-
day,.May 15, 2000, at 7:00
p.m., o~' as soorl thew as
the matter may be heard, In
the Council Cbember in the
· Municipai Bulldln~ 215 Church
Avenue, S.W., in order t~ con-
sion to C~ 36.1, ZONING,
(1979), as amended.
The proposed
Uoue of Cha~ter 36.1' ZO~,
of the Code of the City of
Roanoke (1979~, as amended:
§35.1-693. *NOTICE OF HEAR-
lNG, to provide for uertaln
forms of notification of Ute
owners of property which is
subject to a rezonl~.
available for review .-lB the
456, Municipal Buildln~ que~
directed to the Office of
rcunity PlanninS, 853-2~44.
All parties in interest may
appear on the above date aed
GIVEN under rfw hand ~
Mary F. Parker, C~ Clink
(14074O0)
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke. Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 23, 2000
File #85-514
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
A report of the City Planning Commission recommending denial of the request of V. Wolfe,
President, Gainsboro Neighborhood Alliance, to rename an existing public street known
as Cherry Avenue, N. W., was before the Council of the City of Roanoke at a regular
meeting which was held on Monday, May 15, 2000.
Following consideration of the report, the request was denied.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
V. Wolfe, President, Gainsboro Neighborhood Alliance, P. O. Box 12728, Roanoke,
Virginia 24028
James R. Millsaps, President, Millsaps Properties, LLC, P. O. Box 5607, Roanoke,
Virginia 24012
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Martha P. Franklin, Secretary, City Planning Commission
C:LMyFil~hnay I ~.wpd
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 2401
(540) 853-2344 (Fax) 853-1
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable Mayor David A. Bowers and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Background:
Request from Ms. V. Wolfe, President, of the Gainsboro
Neighborhood Alliance, to rename the existing public street, Cherry
Avenue, N.W., to the new name of Gainsboro Hill, N.W.
The request to rename the existing public street, Cherry Avenue, N.W., was received on
January 15, 2000. The section of street requested for renaming begins at its intersection
with McDowell Avenue, N.W., and ends at its intersection with 5th Street, N.W. Only one
building, an apartment complex, is currently located on this section of street.
The applicant advised that another public street in the northwest section of the City
currently bears the same street name.
The applicant also advised that the Gainsboro Neighborhood Alliance master plan includes
plans for the building of chosen single-family and detached type residential homes on the
section of street currently proposed for renaming.
This request was reviewed by the Planning Commission, at a public hearing held on April
19, 2000. Mr. James R. Millsaps, owner of Millsaps Properties, LLC, notified the City by
letter, that he was opposed to the changing of the existing name of the subject street. Mr.
Mi,saps, also appeared before the Commission to request that the proposed name change
be denied, as it would effect an unnecessary inconvenience and cost of address changes
for both, his property and for the residences of all of his tenants. It was noted that all of the
properties on Cherry Avenue, N.W., are owned by two (2) entities, the Roanoke
Redevelopment and Housing Authority (RRHA), and Mi,saps Properties, LLC.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Considerations:
There is another street bearing the name, Cherry Street, in the Roanoke Valley
Metropolitan Area. This street, however, is located in the City of Salem. In the City of
Roanoke, there is currently an existing "Cherry Hill Road", and a "Cherry Hill Circle". These
streets are located in the northwest section of the City.
The subject street, Cherry Avenue, N.W., rises in a steep incline from its intersection with
McDowell Avenue. The land on which the street section is located is situated at a higher
elevation than lands to the east and south. The street and the properties adjacent to the
street are, in fact, located on aThe street is in alignment with a one-block section
"hill".
of Chestnut Avenue, N.W., which extends from the other side of 5th Street, N.W., in a
westerly direction. If the proposed new street name is extended for purposes of street
name continuity, to include this one-block section of street, it will require address changes
for 20 or more existing residences.
Recommendation:
The Planning Commission, by a vote of 4-3 (Messrs. Butler, Chrisman and Rife and Mrs.
Duerk voting for denial and Messrs. Dowe, Hill and Manetta voting for approval)
recommends that City Council deny the request to rename the existing public street,
Cherry Avenue, N.W., to the new name of Gainsboro Hill, N.W.
Respectfully submitted
Melvin L. Hill, Chairman
Roanoke City Planning Commission
Attachment
CC;
Darlene Burcham, City Manager
Steve Talevi, Assistant City Attorney
Report Author: Edward R. Tucker
2
GAINSBORO NEIGHBORHOOD ALLIANCE
P. O. BOX 12728
ROANOKE, VA 24028
Ms. Darlene L. Burchang City Manager
Roanoke City ~nni¢ipal Building
215 Church St. S.W. 24011
rr, the procedur~ for renaming a street, please comsider this requesrm rename Cherry Hill or
Avenue to Gainsboro Hill Ther~ is only one building ther~ ~y. It is located between
AvO~ Avenue and McDoweil Avenues. Plea.~ be reminded that there is ,,~tk~. r~,,.,.,,
e~u~ ia North Wes~ Roazml~ City which is o-- -'~---'
........... -**,, u~ ~zoual¢ Ior
i~elS~.mo~. Alliaace's mas~ plan includes th~ buildin~ of chosen
~ rcmdential homes on our proposed Cra/nsboro Hill
Please ad. se as further in orda' to complet~ ~ chaaS~.
Sincerely,
V. Wolfe, President
CC: Mrs. Barbara
SBORO _
~AD--
Millsaps Properties, LLC
Real Estate Investing
Rental Property
Post Office Box 5607
Roanoke, Virginia 24012
Office: 540-362-1413
Fax: 540-362-1413
Evelyn S. Lander
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Dear Ms. Lander:
I am opposed to renaming Cherry Avenue N.W., from its
intersection with 5th Street N.W., to its intersection
with McDowell Avenue N.W., to the new name of Gainsboro
Hill Avenue N.W.
I am the only property owner on Cherry Avenue, a fifteen
unit apartment complex, called "Big Dan Apartments,"
All the legal documents, pertaining to my property, such
as First and Second Mortgage, with different lending
Institutions; Tax Returns, both State and Federal;
Property Insurance; and all other important papers,
has, 215 Cherry Avenue, N.W., as the official address.
Therefore, I respectfully appeal, to the Roanoke City
Department of Planning and Community Development, to
deny the request for a name change, as requested by
the Gainsboro Neighborhood Alliance.
S~rely,
James R. Millsaps
Millsaps Properties, LLC
R._,.,,: K,.~ CITY PLANNfNG
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 23, 2000
File #51-514
SANDRA H. EAKIN
Deputy City Clerk
Billy W. Martin, Postmaster
United States Post Office
419 Rutherford Avenue, N. E.
Roanoke, Virginia 24022
Dear Mr. Martin:
I am enclosing copy of Resolution No. 34840-051500 authorizing the naming of that,
section of an unnamed public alley, as the same extends through Block 60, between 22nd
Street and 23rd Street, S. W., as Jefferson Mews, S. W. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, May 15, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc;
Ms. Molly T. Dodson, 2219-A Jefferson Street, S. W., Roanoke, Virginia 24014
James D. Ritchie, Sr., Deputy City Manager
Kit B. Kiser, Assistant City Manager for Operations
George C. Snead, Jr., Assistant City Manager for Community Development
Joe D. Slone, Director, Department of Technology
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Robert K. Bengtson, Director, Department of Public Works
A. L. Gaskins, Chief, Department of Police
James Grigsby, Chief, Department of Fire-EMS
Samuel Hayes, III, Manager, Utility Line Services
Jesse H. Perdue, Jr., Manager, Water Department
Scott Shirley, Manager, Wastewater
Martha P. Franklin, Secretary, City Planning Commission
C:',,MyFiles'anay 15.W'lx:l
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of May, 2000.
No. 34840-051500.
A RESOLUTION authorizing the City Manager to officially name public right-of-way
located within the City.
WHEREAS, the Office of Planning and Community Development has received a written
request from Mrs. Molly T. Dodson, requesting the naming of a certain public alley; and
WHEREAS, pursuant to {}30-34 of the Code of the City of Roanoke (1979), as amended, the
City Manager is authorized to review and recommend to City Council the naming and renaming of
existing streets and alleys, both public and private; and
WHEREAS, the City Manager referred this matter to the Planning Commission for the City
of Roanoke, which held a public heating on April 19, 2000, and forwarded this matter to City
Council for its consideration; and
WHEREAS, the legal requirements of Section 30-34 of the Code of the City of Roanoke
(1979), as amended, have been satisfied; and
WHEREAS, the Planning Commission for the City of Roanoke has made its
recommendation to City Council in a report dated May 15, 2000.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. That section of the unnamed public alley, as the same extends through block 60,
between 22"a Street and 23ra Street, S.W., is hereby designated and named Jefferson Mews, S.W.
2. The City Engineer is hereby directed to cause the above public alley name to be
appropriately noted on all maps and plats lodged in his care and to cause the placement of
appropriate street name signs on said fight-of-way.
3. The City Clerk is hereby directed to transmit attested copies of this resolution to the
Postmaster and relevant departments in order to be apprised of the aforesaid street name change.
City Clerk.
H: ~=S~.-ST-Name~han ge-Jeffetse~vlews- 5-15-00
Roanoke City Depadment of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W,
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-123(3
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable Mayor David A. Bowers and Members of City Council
Roanoke, Virginia.
Dear Mayor and Members of Council:
Subject:
Request of Mrs. Molly T. Dodson, of2219-A Jefferson Street S.W.,for
the City to assign an official name to a certain public alley as the
same extends through block 60, between 22"~ Street and 23rd Street
S.W.
Background:
The applicant, Mrs. Molly T. Dodson, lives in one of a number of buildings known as the
Olde Georgetown of Crystal Spring (Condominiums), all of which are situated on the west
side of South Jefferson Street, between 22n" and 23rd Streets S.W. The condominium
complex was constructed between 1986 and 1988, on a single lot with frontage on a
public street.
Mrs. Dodson's residence is located in one of four buildings that are similar in size and
design. The exception being that two of the four buildings (2215 and 2219) were
constructed with proper street frontages on South Jefferson Street, while the other two
buildings (2217 and 2221) were constructed to front upon (with front doors facing) a public
alley at the rear of the property ( see attached map A).
The building in which Mrs. Dodson's residence is located is labeled on the City's official
maps as building #2221, which fronts upon the subject alley. Mrs. Dodson's actual
address, however, as currently listed in the City's real estate records is #2219-A Jefferson
Street, S.W.
Mrs. Dodson advises in her letter that her front door faces the alley between Jefferson
Street and Richelieu Avenue, that delivery services have problems finding her residence,
and that the response of emergency services, such as police, fire or ambulances, could
at some point in time, be delayed by this rear alley access and address problem.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
This application was reviewed by the Planning Commission at a public hearing held on
April 19, 2000. No opposition to this requested naming was expressed at the hearing.
Considerations:
According to the City's real estate records, there are four (4) residences in building #2217
and three (3) residences in building 2221, all of which front upon the public alley at the rear
of the building complex.
Section 36.1-406 (Zoning) of the City Code (1979), as amended, provides that "Every
building hereafter erected or moved shall be on a lot which has frontage on an improved
public street." This section further provides that "All structures shall be so located on lots
as to provide safe and convenient access for servicing, fire protection and off-street
parking." Subject development is located on a single lot with frontage on a public street
(Jefferson Street) and therefore, meets City regulations. However, addressing for the two
buildings on the alley presents confusion and should be resolved. No improvements to the
alley are required.
Section 15.2-2019, of the Code of Virginia (1950), as amended, authorizes a locality to
name its streets, roads and alleys.
Recommendation:
Planning Commission, by a vote of 7-0, recommends that City Council approve the
request to officially name and designate the public alley extending through block 60,
between 22nd Street and 23rd Street, S.W., as "Jefferson Mews, S.W."
Respectfully submitted
Melvin L. Hill, Chairman
Roanoke City Planning Commission
ERT
Attachment
cc: Darlene Burcham, City Manager
2
Steve Talevi, Assistant City Attorney
Report Author: Edward R. Tucker
3
o_F_e_r
does
~ew~(my~z) n. Plural in ~o~, u~d with a singular verb. A
small street behind a residential street, containing private sta-
bles for town hours; now mostly converted into small apart-
meats. [After thc Me~s at Chafing Cross. London, medieval
royal stables built on a site previously u~d for the royal hawk
cages, plu[al of ~w (cage).]
WII LIAMSBURG'-- '
N DOS '- -.~
CRYSTAL SPRING AVE _
So
PROPERTIES FRONTING
ALLEY
Gil Irvin
2215 "C" South Jefferson St.
Roanoke, VA 24014
APR - 4 2OOO
ROANOKE CITY ¢~LANNING
DEPARTMF~NT
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
File #85-102
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
A report of the City Planning Commission recommending denial of the request Of Evelyn
D. Bethel, President, Historic Gainsboro District, Inc., to rename a certain portion of 2n"
Street, S. W., from its intersection with Salem Avenue to its intersection with Day Avenue,
S. W., to the new name of Gainsboro Road, S. W.; and further recommending approval of
the request to rename the new bridge spanning the Norfolk Southern Railway lines,
between Salem Avenue and the Gainsboro neighborhood, as Gainsboro Bridge, was
before the Council of the City of Roanoke at a regular meeting which was held on Monday,
May 15, 2000.
Following consideration of the report, the abovedescribed requests were denied.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Evelyn D. Bethel, President, Historic Gainsboro Preservation District, Inc., 35 Patton
Avenue, N. E., Roanoke, Virginia 24016
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Martha P. Franklin, Secretary, City Planning Commission
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Roanoke City Council
Regular Agenda Report
May 15, 2000
Honorable Mayor David A. Bowers and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Request from Ms. Evelyn D. Bethel, President of the Historic
Gainsboro District, Inc., to rename the public street, 2nd Street, S.W.,
from its intersection with Salem Avenue S.W., to its intersection with
Day Avenue, S.W., to the new name Gainsboro Road, S.W., and to
name the new bridge spanning the Norfolk and Southern Railway
lines, between Salem Avenue and the Gainsboro neighborhood, the
Gainsboro Bridge.
Background:
The request to rename the above-described section of 2n~ Street, S.W., and the new bridge
spanning the Norfolk and Southern Railway lines, was received on August 17, 1999. The
applicant's letter of request provides the following reasons for the proposed new names
for the bridge and the above-described section of 2"~ Street S.W.:
naming of the bridge would honor Kemp Gaines, who laid the foundation
which grew to become the City of Roanoke;
the alignment of the subject section of 2nd Street, S.W., with Gainsboro Road
is direct and not interrupted in any way;
the renaming will continue Gainsboro Road to its logical terminus since the
street visibly ends at Day Avenue; ~,
the renaming would serve as a unifying factor to show that Gainsboro is an
integral part of the City.
5. the renaming would eliminate the need for two signs on Salem Avenue.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
The applicant's request was reviewed by the Planning Commission, at a public hearing
held on April 19, 2000.
Ms. Elaina Lorritts (4827 Rutgers Boulevard, N.W.), appeared before the Commission to
speak in support of the requested street and bridge names and requested that the
Commission approve the applicant's request.
Mr. Claude Carter, Attorney, representing the Southwest Virginia Savings Bank, FSB, at
402 2nd Street, S.W., and Mr. Joseph Wright, representing the Greene Memorial United
Methodist Church, at 302 2® Street S.W., both appeared before the Commission to request
that the proposal to change the existing name of 2"d Street S.W., be denied. These
representatives stated that the proposed street name change would be a significant
inconvenience and be costly for address changes for both, the bank and the church.
The City received three (3) letters from citizens and other entities supporting the proposed
street name change. None of these citizens or entities, however, own or have a vested
interest in any property that is located on the subject section of 2® Street, S.W.
The City also received three (3) letters from interests opposing the requested street name
change, these interests either own, or represent others who own, a business or property
that has been located on this section of 2® Street, S.W., for many years. These
representatives all stated that they had no objections to the proposed naming of the new
bridge.
Considerations:
The City's street naming policy and procedure provides that in any case where a name for
a new street is proposed or a new name for an existing street is proposed, such names
should relate to one or more of the following elements:
2.
3.
4.
area of the street location;
historical relationship to the area;
name of a deceased, noted person, related to the area; or
any other suitable name that is considered by the City Manager or the
community to be fitting, applicable and in compliance with all other street
naming guidelines.
Extending the street name, Gainsboro Road, from Salem Avenue to Day Avenue would
be consistent with one element of the City's street naming policy, as it would promote
street name continuity. Historically, however, the City has not previously undertaken,
without due justification, the renaming of existing public streets and requiring property
owners, businesses or residents to change their existing addresses for purposes of
establishing street name continuity. Only in cases where multiple street names have been
the subject of consistent complaints related to recurring mail delivery problems or other
general confusion of locations, has the City acted to re-establish street name continuity.
2
The southernmost boundary of the greater Gainsboro community is the Norfolk and
Southern railway lines, adjacent to Salem Avenue, S.W. The northernmost boundary of the
greater Gainsboro community is Orange Avenue/U.S.460 East. The relatively recent
realignment of certain older and former street rights-of-way between these two boundaries
was, without any hesitation, promptly and appropriately assigned the unified name of
Gainsboro Road, because of the direct historical relationship of the name to the area
surrounding the newly aligned street.
However, the name, Gainsboro, does not directly relate to the land areas surrounding the
subject section of 2ND Street S.W., and staff has been unable to locate or identify any
historical relationship that the proposed name would have with the areas surrounding this
section of 2® Street, S.W.
A change in the existing street name will require a change in address for a number of
entities that front upon this section of 2® Street S.W., it will also create a gap or break in
the long standing grid of numerical designations for north/south street alignments in the
downtown area.
The request to extend the street name, Gainsboro Road, to Day Avenue S.W., would
certainly provide a more pronounced identification and public awareness of the Historic
Gainsboro District. It would not, however, provide any level or degree of improvement in
street name identification for either, the owners of properties abutting the subject section
of 2® Street, S.W., or the public at large, that would justify the inconvenience and costs of
address changes that would be effected upon the abutting property owners and
businesses.
The new bridge, spanning the Norfolk and Southern Railway lines, however, by reason of
it's location and alignment is a natural and functional part of both, Gainsboro Road N.W.,
and the greater Gainsboro community. If no other name is currently being considered by
Council, then the name, Gainsboro, should be considered as an appropriate name for the
new bridge.
Recommendation:
The Planning Commission, by a vote of 7-0, recommends that City Council deny the
applicant's request to rename the described section of 2® Street, S.W., to Gainsboro Road,
S.W., but further recommends that City Council approve the request to rename the new
bridge, Gainsboro Bridge.
3
Respectfully submitted,
Melvin L. Hill, Chairman
Roanoke City Planning Commission
Attachment
CC~
Darlene Burcham, City Manager
Steven Talevi, Assistant City Attorney
Evelyn D. Bethel, Petitioner
Report Author: Edward R. Tucker
4
Historic Gainsboro Preservation District, Inc., 35 Patton Ave., NE, Roanoke, VA 24016 (540) 342-0728
August 17, 1999
Jim Ritchie, Acting City Manager
Roanoke City
Roanoke, Virginia
It has come to our attention that some people would like a name for the presently
called "2"d Street Bridge". We request that this bridge be named "Gainsboro".
We further request that the section of 2" St~et from Salem Avenue to Day
Avenue be renamed "Gainsboro Road".
The bridge should be named "Gainsboro" for several reasons. First and
foremost it would honor Kemp Gaines who laid the foundation which grew to become the
City of Roanoke, The bridge is situated in Gainshoro which is the oldest neighborhood of
Roanoke~an area which has suffered so much 'restructuring' because of economic
development and other reasons, Yet, the Gainshoro community is eligible for historic
designatio~
The section of 2"~ Street f~om Salem Avenue to Day Avenue should be
renamed "Gainsbo~o Road" because its alignment with C. utinshoro Road is direct and
not interrupted in any way. This renaming will continue Gainshoro Road to its logical
terminus since the street vis~ly "ends" at Day Avenue. It would serve ns a unifying factor
to show that Gainshoro is an integral part of the City and not, ns some say, a separate
community "over there", serving only ns a loop to get into and out of the larger downtown
area. Renaming 2nd Street to Galnsboro Road fi~m Salem Avenue to Day Avenue would
eliminate the necessity of two signs on Salem Avenue--one indicating Gainshoro Road to
the north and another indicating 2~ Street to the south.
Casual obsen, ntion reveals few businesses and only one church which might have a
2~d Street mailing. address. With a reasonable and proper time frame to allow postal
adjustments we believe there would be no undue hardship on ~ese establishments or
ltbtoric C,~nsboro in Roeno~ ~r~init
Although 2~ street picks up at Elm Avenue and continues south there is no desire
to change the name of 2~ Street in that area. To the north 2'~ Street, we believe, starts at
Wells Avenue and ends at Harrison Avenue. No buildings s~m to have a strut or
possible mailing address in this sector but we do not include it in this request because it is
set offfrom Gainsboro Road.
Our request for naming the bridge Oamboro and 2~ Street (from Salem
to Day Avenue) Oainsboro Road should be approved. Oainsboro Road would therefore
be a single and continuous street to Day Avenue. It eliminates the confusion of hav:mg a
direct str~ line referred to by separate names. It extends the influence/importance of
Gainsboro into a larger part of the City. It lglps to preserve th~ history of Roanoke and
its b~ginnings.
En~lostt~
FROM 2~ STREET, TO t. Gct~ ~
GAINSBORO ROAD
Poff Buiidin$
l~arkin$ lot
Carter, Brown ?
Osborne, P.C.
December 7, 1999
The Department of Planning
and Community Development
City of Roanoke
ATTN: Edward R. Tucker, City Planner
Municipal Building - Room 162
215 Church Ave., SW
Roanoke, VA 24011
RE: Suggestion of a street name change from Second Street, SW
To Gainsboro Road, SW
Dear Mr. Tucker:
Please be advised that this law finn serves as general counsel for Southwest Virginia
Savings Bank, FSB. A letter from your office dated October 7, 1999, was received and in addition,
there has been a contact from Ms. Evelyn Bethel.
Southwest Virginia Savings Bank, FSB has been located at the intersection of Campbell
Avenue and Second Street, SW for many years and is known by its many customers as being
located on Second Street, SW and it is the belief of the officers and directors of my client that
changing the name of the street would have an adverse effect and would be very confusing to its
customers who associate this bank with this particular location on Second Street, SW. Some
additional reasons to leave the name as it currently is, are as follows:
i. In addition 'to the bank being identified as being located on Second Street, SW tbr
many years, this address is used on all customer accounts as well as bank
correspondence and bank records. To change the name of the street location on
bank documents would be an astronomical task and very expensive and would result
in confusion as far as bank customers are concerned.
2. The Gainsboro Road as it is currently named and located is in the established
Gainsboro area and my client does not believe that changing the name of Second
Street would accomplish any purpose that would be beneficial to the City of
Roanoke, its businesses or its citizens.
3. The streets extending west from Jefferson Street have been designated as numbered
streets, apparently since the beginning of the development of the downtown area,
and changing the name of Second Street would add confusion to people attempting
to locate businesses in the area and would certainly break the continuity of a long
established street numbered system.
1401 Franklin Road · P.O. Box 13206
Roanoke, Virginia 24032-3206
P: 540-982-0234 · F: 540-982-8102 · www. cbolaw, com
If the proposal for the street name change proceeds further, we would appreciate a notice so
that we can be present to hear any presentations, but at this point, it is the belief of my client
that the name Second Street should remain as it currently is.
We appreciate your interest and the interest of the other City Officials in helping to
keep the downtown area as a viable area for our City.
Very truly yours,
CARTER, BROWN & OSBORNE, P.C.
Claude D. Carter
CDC:ips
Cc:Mr. D. W. Shilling
Cdcc~souvs04cityplann~xltx
Greeoe Memorial
Uoited Hetbodist Church
402 SECOND STREET, S.W. '. ROANOKE, VIRGINIA 24011-1504
Dcccmbcr 2, 1999
Ms. Evelyn Bethel, President
Historic Gainsboro Preservation District, Inc.
35 Patton Avenue, N. E.
Roanoke, Virginia 24016
Dear Ms. Bethel:
On behalf of the Administrative Board of Greene Memorial Church I want to thank you for your very
informative presentation on your request to change thc name of 2~a Street, S. W., between Salem Avenue
and Day Avenue, to Gainsboro Road, S. W.
Greene Memorial Church is very fortunate to be located in downtown Roanoke at the same location since
1902. Our membership comes from across the Roanoke Valley and being in an easily recognizable and
accessible location is very important to both members and visitors. The 2m Street name has served the
church well as a readily identifiable and easy to find location. Our church records indicate that the 2~a
Street name was in use at least as early as 1940.
The Administrative Board very carefully considered your request to change thc name, and came to thc
unanimous conclusion that the 2~a Street name should continue to be used for the street. The Board did not
have a problem with the Gainsboro name, but saw no compelling reason to change from the 2nd Street
name.
Again, thank you for visiting with our Administrative Board.
' ely yours,
Robelrt L. Watts, Paste/'-
MAILING ADDRESS POST OFFICE BOX 1305 · ROANOKE. VIRGINIA 24007-1305
Tel: 5,10-3444225 ,. Fax: 540-342-3076 · E-mail: gmumc(~rbnet.com
CAFE
ESTABLISHED 1994
310 Seca' Street
Yirgin 24011
342-2436
Dear Ms. Lander,
In response to the letter to owners and tenants of properties located on Second Street concerning the renaming of
2nd street to "Gainsboro Road, S.W.", I state for the record that I would not support this proposal. The cost of the
reprinting of related collateral may be tax deductible, (as with any business expense), however the cost of business
lost due to the change of a street identification is immeasurable. Our business address appears in various magazines,
guides, articles and books, including the recently published Fodors ~ Com~etel_v Revised Third Edition. And
any of the above mentioned material that has been down loaded onto the internet also reflects our current business
address. Reprinting stationary is not a concern for our business, but having our street identity changed would definite-
ly result in loss of business. How convenient that the post office would continue to deliver mail to our 'old" address for
a year. How inconvenient it would be to have to notify all vendors and correspondents that our address had changed.
Operating a small business is hard enough without having to deal with this type of thing. I trust the city to spend our
tax dollars wisely. Why would city council vote to rename a street when it might result in loss of business to me and
thus loss of tax revenue to the city?
I do support naming the bridge, "GaJnsboro Bddge". As for involving Second Street with the Histodc Gainsboro
District, I would suggest that we keep the existing 2nd street signage and attach to it a hanging sign that says,
"Gateway to Galnsboro", occudng between Day and Salem Avenues. And that this secondary signage also appear at
the comer of Salem Ave. and 1st Street(Henry St.).
I am assuming that this proposal has been brought up due to the anticipation of drawing people into the Gains.bom
district with the development of Henry Street and the educational center and luxury housing between Hotel Dumas
and Hotel Roanoke. It would be in everyone's best interest to use the "Gateway to Galnsboro" suggestion, because as
traffic flow changes when portions of Campbell and Salem Avenue become 2-way, it will be helpful to city residents,
delivery people, and tourists, pedestrians and motorists alike, to see numbered streets, Avenues with names and the
signage "gateway to Gainsboro'. Let's keep it simple by not confusing people who already live and work here or peo-
ple who may visit he're. Please see the graphic enclosed for the "gateway to Gainsboro' signage proposal.
Sincerely,
Mary Stuart Van Metre "
Vice President, Angler's Cafe, Inc.
cc. Evelyn D. Bethel, President HGPD, Inc., 35 Patton Ave., NE 24016
cc. Will Trinkle, Francis Realtors, 305 First St. SW, Suite 700 24011
APR 1 2
ROANOKE CITY PLANNING
DEPARTMENT
The hand would point in
the direction of
Gainsboro depending on
where the sign was
located
Education
EmploVnlent
Health
Housing and
Homelessness
Neighborhoods
Economic
Development
Crime Prevention
Adult Basic Education/
GED Preparation
Alleghany Highlands
Cornmunl~v Home
!mprovement Program
Clerical Skills
Cornrounltv Action
Proper~v-Access,
Disposition and
Development
Communl~ Development
and Outreach
Comprehensive Health
Investment Project
Customized Training
Head Start
Henry Street Music
Center
High Rtsk Drug
Prevention Program
Homeless Intervention
Program
Housing Counseling
Housing Rehabilitation
HUD Counseling
IMAGE
Literacy Programs
Northwest Supermarket
Project
Project DISCOVERY
Project H.O.P.E.
Project InfoTech
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Project S.O.A.R.
Project SUCCESS
Roanoke Countv Section 8
Southwestern Virginia
Second Harvest
Foodbank
Summer Youth
Employment Programs
Transitional Living
Center
TAP/VA CARES Offender
Services
VWP Outreach
Weatherizatlon
Women's Resource Center
Post Office Box 2868
Roanoke, Virginia
24001-2868
(540) 345-6781
Fax (540) 345-4461
October 29, 1999
Mrs. Evelyn D. Bethel
35 Patton Avenue, N.E.
Roanoke, VA 24016
Dear Mrs. Bethel:
On Friday, October 29, 1999 the Executive Committee
acting on behalf of the TAP Board of Directors voted to
support the request of the Historic Gainsboro Preservation
District, Inc. to rename S~cond Street to its visible end of
Day Avenue to Gainsboro Road.
We thank Historic Gainsboro Preservation, Inc. for its
initiative in partitioning the City of Roanoke for this
important change.
Sincerely Yours,
Theodore J. Edlich, III
President & CEO
Participating Agenol
GAINSBOROUGH SOUTHWEST COMMUNITY ORGANIZATION
(c co)
CLAUDIA K. PANNELL, PRESIDENT
GEORGE H. HELLER, SECRETARY
(540) 344-9701
August 24, 1999
TO WHOM IT MAY CONCERN:
The Gainsborough Southwest Community Organization (GSCO) supports
naming the 2nd Street bridge to "Gainsboro." We also support the renaming of 2nd Street,
from Salem to Day Avenue, to "Gainsboro Road."
Very truly yours,
.Claudia K. Pannell ,'~
'-~____~') resident' .......... //
"A neighborhood organizaUon is an organizaUon of, by, and for its residents and property owners.
Together, members work to improve the quality of life in their neighborhood.'
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 23, 2000
File #20-514
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of a statement from Daniel Brugh, representing Brugh's Body Shop,
which is located at the corner of 10th Street and Moorman Road, N. W., with regard to the
proposed 10th Street project, which statement was before the Council of the City of
Roanoke at a regular meeting which was held on Monday, May 15, 2000.
The matter was referred to the City Manager to meet with Mr. Brugh to address his
concerns.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Mr. Daniel Brugh, Brugh's Body Shop, 926 Moorman Road, N. W. Roanoke,
Virginia 2401.6 '
Robert K. Bengtson, Director, Department of Public Works
C:'~MyFiles~may 15.wlxl
STATEMENT TO ROANOKE CITY COUNCIL RE: 10th STREET, N. W., 5-15-2000
My name is Daniel Brugh. I own and operate Brugh's Body Shop at the
corner of 10th Street and Moorman Road, N. W. This is a second-gen-
eration, family business that has been at the same location for forty-
five years.
I attended City Council's meeting last month to become more informed
as to the City's intent with the 10th Street project. Four years ago
I was on the committee that was formed from the civic meeting involv-
ing VDOT, City engineers, concerned businessmen, and residents along
the 10th Street corridor. Last month I chose not to speak because I
felt ill-informed by the changing nature of the plan, and it was my
understanding that no vote was scheduled to be taken at that Council
meeting.
Nineteen people spoke at that meeting in regard to the neighborhood
along 10th Street, but few of these people live in the corridor of
traffic and do not have their residential lives directly affected.
I respect and understand the concerns of the people who do,~_however
the information that was presented by VDOT officials four years ago
does not portray a quiet, picturesque neighborhood in the future.
Currently 10th Street is, and will continue to be, a main traffic
artery between S. W. and N. E., Roanoke. The South end of 10th Street
is not a quiet neighborhood now, but a commercially-zoned district
with heavy truck traffic from concrete plants and other manufacturing
concerns located along the rail service. This traffic must use the
four-lane 10th Street bridge to a three-block-long bottleneck to access
460 East and West or 581 North and South.
If City management feels it can maintain the North end of 10th Street
as a two-lane neighborhood street; so be it, but' the South end is
already a congested commercial, heavily-traveled traffic hazard.
The industrial area off Andrews Road has areas for future commercial
development. Properties along the South end of 10th Street would be
prime locations for investment, if infrastructure is sufficient to
carry future traffic patterns.
Neighborhoods are a very important part of the life of a city, but
jobs, development, and a growing tax base keep a city from wilting.