HomeMy WebLinkAboutCouncil Actions 04-17-00Harris
34751
Roanoke City Council
Roanoke City Architectural Review Board
Roanoke City Board of Zoning Appeals
Roanoke City Planning Commission
Joint Meeting
April 17, 2000
~2:~5 p.m.
Roanoke Civic Center Exhibit Hall
AGENDA
Call to Order, Roll Call and Welcome. (Vice-Mayor Harris and Council
Member White were absent.)
2. Blessing - Lunch (12:15 p.m.- 12:45 p.m.)
Discussion of function of each Board/Commission and their relationship
with City Council. (12:45 p.m. - 1:15 p.m.)
Melvin Hill, Chair, Roanoke City Planning Commission
Ben Motley, Chair, Roanoke City Board of Zoning Appeals
Robert Marietta, Chair, Roanoke City Architectural Review Board
Questions and comments by Members of City Council and others.
(1:15 p.m. - 1:30 p.m.)
At 1:40 p.m., the Roanoke City Council meeting was declared in recess until
2:00 p.m., in the City Council Chamber, 215 Church Avenue, S. W., City of
Roanoke.
ROANOKE CITY CO UNCIL
REGULAR SESSION
April 17, 2000
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order-- Roll Call. (Council Member White arrived late.)
The Ifivocation was delivered by Vice-Mayor C. Nelson Hams.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, April 20, 2000,
at 7:00 p.m., and Saturday, April 22, 2000, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKE.VA.US, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
INTERVIEWS OF SIX PERSONS FOR THE POSITION OF ROANOKE
CITY SCHOOL BOARD TRUSTEE WILL BE HELD ON TUESDAY,
APRIL 18, 2000, COMMENCING AT 4:30 P.M., IN THE CITY COUNCIL
CHAMBER.
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CONSENT AGENDA
(Approved 6-0)
(Council Member White was absent.)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meetings of City Council held on Tuesday,
January 4, 2000, and Tuesday, January 18, 2000, and a special meeting held on
Monday, January 10, 2000.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File #132 as recorded.
A communication from Mayor David A. Bowers requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File #132 Meeting.
A communication from Mayor David A. Bowers with regard to Summer
Youth Activities in the City of Roanoke.
Removed from the Consent Agenda for discussion. (See page 6)
A report of the City Manager recommending that a public hearing be
scheduled for Monday, May 15, 2000, at 7:00 p.m., regarding the issuance by
the City of $7.5 million in general obligation public improvement bonds for the
Roanoke River Flood Reduction Project.
RECOMMENDED ACTION: Concur in request to schedule a public hearing
File #53-237 for Monday, May 15, 2000, at 7:00 p.m.
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A report of the City Manager recommending authorization to file a
petition to vacate an alley between Shenandoah and Centre Avenues, N. W.,
relating to the Greater Gainsboro Development Project.
RECOMMENDED ACTION: Concur in the recommendation.
File #511-514
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A report of the City Manager recommending authorization to file a
petition to vacate a portion of public right-of-way along Shenandoah Avenue,
N. W., relating to the Greater Gainsboro Development Project.
RECOMMENDED ACTION: Concur in the recommendation.
File #-432-511-514
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A report of the City Manager recommending authorization to file a
petition to vacate an alley between Jefferson and First Streets, N. W., and
between Wells and Centre Avenues, N. W., relating to the Greater Gainsboro
Development Project.
Removed from the Consent Agenda for discussion. (See page 6)
A report of the City Manager authorization to file a petition to close a
portion of First Street, N. W., between Centre and Shenandoah Avenues, N. W.,
relating to the Greater Gainsboro Development Project.
RECOMMENDED ACTION: Concur in the recommendation.
File #432-511-514
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Qualification of the following persons:
Frank W. Feather as a member of the Human Services Committee for a
term ending June 30, 2000; and
File #72-110
J. Granger Macfarlane as a member of the Economic Development
Commission for a term ending June 30, 2002.
File #110-450
RECOMMENDED ACTION: Receive and file.
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REGULAR AGENDA
A communication from Mayor David A. Bowers with regard to Summer
Youth Activities in the City of Roanoke.
Received and filed.
File #304
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(Council Member White entered the Meeting.)
A report of the City Manager recommending authorization to file a
petition to vacate an alley between Jefferson and First Streets, N. W., and
between Wells and Centre Avenues, N. W., relating to the Greater Gainsboro
Development Project.
Concurred in the recommendation.
File #432-511-514
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
Request to address Council with regard to the Williamson Road Special
Tax District. John L. Huffman, Spokesperson. (5 minutes)
Mr. Huffman recently purchased White's Automotive Service, 3034
Wentworth Avenue, N. W., and is of the opinion that he should not
have to pay the special service tax for the Williamson Road Area
Service District.
The matter was referred to the City Manager for study, report and
recommendation to Council.
File #79
Request to discuss multi-family housing in the City of Roanoke. Gloria
Dorma, Spokesperson. (5 minutes)
Withdrawn.
(Council Member Trout left the meeting.)
4. PETITIONS AND COMMUNICATIONS:
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A report from Kit B. Kiser, City Representative, Roanoke Valley
Resource Authority, recommending approval of the Resource
Authority's annual budget for fiscal year 2000-2001.
Adopted Resolution No. 34751-041700. (6-0)
File #60-253
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A communication from the Roanoke City School Board requesting
appropriation of funds to certain school accounts; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Ordinance No. 34752-041700. (6-0)
File #60-467
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REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report with regard to the City's 2000-2001 recommended
General Fund and HUD Budget. (15 minutes)
Council Member Swain requested that the City Manager
continue to address certain inequities in the City's pay plan
and provide a cost estimate to correct inequities as a part of
the fiscal year 2001-02 budget study process.
The proposed fiscal year 2000-01
budget study on May 4 and 5.
File #18-60-178
budget was referred to
A report with regard to the Public Safety Cadet Program/Youth
Public Safety Academy. (10 minutes)
Received and filed.
File #5-304
ITEMS RECOMMENDED FOR ACTION:
A report recommending adoption of a resolution expressing
support for the naming of a United States Navy vessel after the
City of Roanoke.
Deferred.
A report recommending acceptance of certain bids for the
purchase of one new truck cab/chassis and one dumpster body to
be mounted on the cab/chassis for use by the Sewage Treatment
Department; and appropriation of funds in connection therewith.
Adopted Ordinance No. 34753-041700 and Resolution No.
34754-041700. (6-0)
File #27-60-472
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A report recommending acceptance of certain bids for the
purchase of trucks and related equipment to replace older units
used by various City departments.
Adopted Resolution No. 34755-041700. (6-0)
Council Member Swain requested that City staff track the
disposition of vehicles to be replaced in the City's vehicular
fleet; whereupon, the Acting Director of Public Works advised
that a report with regard to replacement/removal of vehicles
from the City's vehicular fleet will be submitted within 60
days.
File 0472
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A report recommending authorization to make application for and
to accept, if approved, a certain Local Law Enforcement Block
.Grant, in the amount of $138,159.00, from the United States
Department of Justice's Bureau of Justice Assistance.
Adopted Ordinance No. 34756-041700 and Resolution No.
34757-041700. (6-0)
File #5-60-236
A report recommending execution of an amendment to the City's
contract with Betty M. Branch for creation of a work of art as a
Firefighter Memorial, to allow for three additional castings.
Adopted Ordinance No. 34758 on first reading. (6-0)
File #70
6. REPORTS OF COMMITTEES:
A report recommending approval of the Roanoke Valley Regional Cable
Television Committee's recommended annual operating budget for fiscal
year 2000-2001 for operation of the regional government and educational
access station - Roanoke Valley Television (RVTV,
Channel 3). Council Member W. Alvin Hudson, Jr., City Council
Liaison.
Adopted Resolution No. 34759-041700. (6-0)
File #60-448
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A report of the Bid Committee recommending award of a contract to
John T. Morgan Sheet Metal Company, Incorporated, in the amount of
$79,816.00, for installing a new EPDM roof and insulation on roof areas
1 and 2 at the Public Works Service Center; and appropriation of funds
in connection therewith. Council Member Carroll E. Swain,
Chairperson.
Adopted Ordinance No. 34760-041700. (6-0)
File #183
UNFINISHED BUSINESS:
A report of the City Manager recommending authorization to sell certain
collections of rare books that have previously been donated to the
Roanoke City Public Library through certain auction houses and by
consignment with booksellers.
Adopted Resolution No. 34761-041700. (6-0)
File #68-323
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INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
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A Resolution scheduling a special meeting of City Council on Monday,
May 1,2000, at 7:00 p.m., for the purpose of holding a public hearing on
the fiscal year 2000-2001 budget, and at 7:10 p.m. for a public hearing
on the "effective tax rate increase".
Adopted Resolution No. 34762-041700. (6-0)
File #60-132
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A Resolution scheduling a special meeting of City Council on Tuesday,
May 9, 2000, at 3:00 p.m., for the purpose of adopting the fiscal year
2000-2001 budget.
Adopted Resolution No. 34763-041700. (6-0)
File #60-132
9. MOTIONS AND MISCELLANEOUS BUSINESS:
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Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
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10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
CERTIFICATION OF CLOSED MEETING. (6-0)
Rita D. Bishop was appointed as a member
Commission for a term ending June 30, 2002.
File #15-110-230
of the Roanoke Arts
Mary A. Rogers and Bruce L. Robinson were reappointed as members of
the Fair Housing Board for terms ending March 31, 2003.
File #15-110-178
James D. Grisso was reappointed as a Commissioner of the Hotel Roanoke
Conference Center Commission for a term ending April 12, 2004.
File #15-110-247
The meeting was declared in recess at 4:05 p.m., to be reconvened at 7:00
p.m.
ROANOKE CITY CO UNCIL
REGULAR SESSION
April 17, 2000
7:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. (Council Member Trout was absent.)
The Invocation was delivered by Vice-Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
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NOTICE:
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Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, April 20, 2000,
at 7:00 p.m., and Saturday, April 22, 2000, at 4:00 p.m.
HEARING OF CITIZENS:
Request to address Council with regard to certain issues, including police
misconduct and the economy. Wayne Jones, Spokesperson.
(5 minutes)
Mr. Jones was not present.
Request of the Williamson Road Action Forum Neighborhood
Development Committee to address Council with regard to the 10th Street
Improvement Project. Rick Williams, Spokesperson. (5 minutes)
Adopted Resolution No. 34764-041700. (6-0)
File #20
BID OPENINGS
Bids for lease of five acres of Fishbum Park for a Public Television
Operation.
One bid from Blue Ridge Public Television was opened, read and
referred to the City Manager for study, report and recommendation
to Council.
File #67-401
PUBLIC HEARINGS:
Public heating to receive comments relating to the proposed lease of five
acres of Fishbum Park for a Public Television Operation.
William M. Hackworth, City Attorney.
File #67-401
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Public heating to receive the views of citizens regarding appointment of
three Roanoke City School Board Trustees for three year terms of office
commencing July 1, 2000. Candidates are:
James P. Beatty
F. B. Webster Day
Marsha W. Ellison
Sherman P. Lea
Gloria P. Manns
William E. Skeen
File #467
Public heating on the request of RIA, LLC, that certain tracts of land
located on the west side of Hollins Road, N. E., May Street and Pearl
Avenue, identified as Official Tax Nos. 3140612, 3140613, 3140614,
3140615, 3140620, 3140621, 3140622, 3140623, 3140303, 3140305,
3140306 and 3140301, be rezoned from HM, Heavy Manufacturing
District, to LM, Light Manufacturing District, subject to certain
conditions proffered by the petitioner. Michael K. Smeltzer, Attorney.
Adopted Ordinance No. 34765 on first reading. (6-0)
File #51
Public hearing on the request of James J. Walker that two adjoining tracts
of land located at 1031 Patterson Avenue, S. W., identified as Official
Tax Nos. 1112009 and 1112010, be rezoned from LM, Light
Manufacturing District, to C-2, General Commercial District, subject to
certain conditions proffered by the petitioner. James J. Walker,
Spokesperson.
Adopted Ordinance No. 34766 on first reading. (6-0)
File #51
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C. OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. Douglas Trout, 752 Orange Avenue, N. E., addressed Council with
regard to the over population of midges and odor in the vicinity of the
Sewage Treatment Plant. He also referred to an unfavorable situation on
Brownlee Avenue, S. E., as a result of swamp-like conditions in the area.
File #27-183
Mr. Robert Gravely, 1412 Moorman Road, N. W., addressed Council with
regard to utilization of the City's current workforce to serve as leaders in
the community, creation of more jobs for inner City residents, crime
control in the inner City, and increased housing in the inner City. He
expressed appreciation to the City Manager on behalf of City employees
with regard to the recommendation on a proposed pay increase for fiscal
year 2000-01.
File #5-18-178-184
Adopted Resolution No. 34767-041700 confirming the City Manager's
appointment of James D. Ritchie, Sr., as Deputy City Manager, Kit B.
Kiser as Assistant City Manager for Operations and George C. Snead, Jr.,
as Assistant City Manager for Community Development, effective April 17,
2000. (6-0).
File #104
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
January 4,2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
January 4, 2000, at 12:15 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with Mayor David A. Bowers presiding, pursuant to Rule 1, Regular
Meetings, of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979),
as amended.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris, W. Alvin
Hudson, Jr., Carroll E. Swain, James O. Trout, William White, Sr. and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; Jesse A. Hall,
Deputy Director of Finance; and Mary F. Parker, City Clerk.
ZONING-COMMUNITY PLANNING: The Assistant City Manager introduced a
briefing on the status of neighborhood planning. He advised that during 1999-2000
budget study, Council approved additional resources to continue the City's
neighborhood planning efforts; whereupon, he introduced Evelyn S. Lander, Chief,
Planning and Community Development.
Ms. Lander advised that the briefing would include efforts of the City Planning
Department and particularly neighborhood planning efforts. She stated that
residents of the City have expressed a need for the City to have a longer term vision
and to plan for the City's future, along with the future of Roanoke's neighborhoods.
She further stated that Council's continuing support in understanding and resolving
community issues has resulted in the addition of two new planners in the Office of
Community Planning who are specifically assigned with the responsibility of
neighborhood planning, they have begun to update the City's Comprehensive Plan,
and staffwill work with Council, the City Planning Commission and the City Manager
over the next several months to develop the planning process, content of the plan,
consultant scope of service, and it is anticipated that a consultant will be engaged
by early March to begin neighborhood workshops.
Ms. Lander advised that Roanoke has been described as a City of
neighborhoods and the health and vitality of the City is dependent upon insuring that
neighborhoods are attractive and safe places to live and to work, that residents are
provided with essential public services and experience a high quality of life;
therefore, planning for the neighborhoods and the future of the City enables staff to
address not only important public issues, but to collaborate and pull together public
and private resources, in order to financially plan for public facilities and
infrastructure. She called upon Christopher L. Chittum, Neighborhood Planner, to
present information on the neighborhood planning process.
Mr. Chittum discussed such matters as what are neighborhood plans, why are
plans being prepared, how are neighborhoods selected for planning, the planning
process, and the end results. He advised that a neighborhood plan is a legal
document which, when adopted by Council, becomes a part of Roanoke Vision, the
City's overall Comprehensive Plan; and plans are developed through a partnership
with the City Planning Commission, planning staff and residents of a neighborhood
to provide a common direction for all planners in order to work toward achieving
shared goals. He stated that in most neighborhoods, there are many issues of
concern, some of which are more pressing than others, and a neighborhood plan
will help to identify priorities so that more attention is given to the most pressing
issues; and neighborhood plans identify existing conditions and needs of a
neighborhood and help to gain a better understanding of what is going on in a
particular area. He explained that because staff is working in a smaller geographical
area, they can go into a much greater level of detail than can be done with a City-
wide plan; and the neighborhood planning process insures that residents,
neighborhoods, property owners and businesses are involved in the decisions that
effect their neighborhoods which are critical to the success and implementation of
neighborhood plans. He added that neighborhood plans help to provide a sufficient
way to allocate limited public and community resources, improve the City's
responsiveness to neighborhoods; and can help to improve the quality of life in
neighborhoods, not only in those neighborhoods that have plans, but certain
solutions addressed in a particular neighborhood can have City-wide implications.
Mr. Chittum explained that Roanoke has 45 neighborhoods, City staff has a
goal to complete four neighborhood plans per year, and by combining some of the
areas, it is hoped to complete most, if not all of the City in five to eight years. He
stated that the City wants to insure that neighborhoods are selected fairly and that
initial efforts are concentrated where they are needed the most; and criteria has
been developed to rank neighborhoods based on factors such as whether there are
critical issues to be addressed by the plan. He noted that zoning conflicts are an
important factor, infrastructure needs such as sidewalks, streets and utilities are
considered, along with socio-economic factors and the capabilities of the
neighborhood association. He stated that to date, the City Planning Department has
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completed plans for South Roanoke, Deyerle and Raleigh Court, and they are
currently working on Melrose/Rugby; in February, staff will begin working on the
Hershberger Hills/Peters Creek area, with Southern Hills, Belmont, Fallon,
Loudon/Melrose, Gilmer/Harrison slated as the next neighborhoods to be addressed,
which plans will take staff far into the year 2001.
Mr. Chittum noted that neighborhood issues and conditions can change and
toward the end of the year 2000, City staff will use certain criteria to determine the
next neighborhoods that will become priorities for the year 2001; and after staff
commits to a neighborhood plan, the planning process begins by developing a
neighborhood profile which pulls together information such as census data, land
use information, infrastructure conditions, housing conditions, etc., which enables
staff to identify issues and trends. He stated that citizens and planners use the
profile to make informed decisions about what needs to happen in the future; once
a profile is developed, a series of three to four workshops are held in the community
to identify values and issues, to develop and rank goals and action strategies, and
to establish a time line and to identify leadership and resources needed to
implement the plan. He added that following the workshops, a draft plan is prepared
and submitted to citizens, the City Planning Commission, City Council and City staff
for input; with comments considered and incorporated, the long range planning
subcommittee of the City Planning Commission reviews the draft and recommends
changes, if needed, which is submitted to the full City Planning Commission, and the
final step of the process is City Council's consideration and adoption. He noted that
following adoption comes implementation and when a neighborhood plan is
completed, it includes values, goals and action strategies; values and goals are
important because they not only provide a basis and action strategies of the plan,
but they help to guide future decisions; action strategies constitute a working plan
for the City, neighborhood organizations and citizens and a partnership that can be
formed, and there is approximately a five year time table for implementation of the
plan, although some recommendations cover a longer term. At this point, he
indicated that leadership is necessary to move forward with the action strategies;
and residents, community leaders and City government will be involved as partners
in monitoring and implementing the plans. He stated that one of the most important
resources in preparing a neighborhood plan is staff and Council approved two
positions for neighborhood planning last year, therefor, two planners were hired to
work exclusively on neighborhood plans; professional expertise of City staff is
needed inasmuch as plans deal with a multitude of issues; and the process relies
heavily on citizen input through community workshops. He further stated that
technical resources include the ability to generate and display maps and the City
Engineering Department and the Department of Information Technology have been
excellent partners in developing that capability through the geographical information
system.
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Mr. Chittum advised that it is hoped to develop a neighborhood plan "report
card" in order to review adopted plans to determine how the City is implementing
some of the action strategies that were recommended; a neighborhood planning
web page will be established to provide access to neighborhood plans and the
program; and by the end of January, several completed plans will be on line. He
stated that the City is trying to be as cost effective as possible by doing as much of
the work as possible in house through existing staff and abilities, neighborhood
plans will be understandable and user friendly, and the process should be a prime
example of facilitative government. He explained that at any given time, there will
be five neighborhood plans under development, and when a draft plan is prepared,
it will be forwarded to Council for review.
In conclusion, Mr. Chittum stated that the Neighborhood Planning Program is
an action that implements several of the City's goals, neighborhood planning was
a major recommendation of Roanoke Vision -- the City's Comprehensive Plan, and
the program has a direct link to City Council's strategic issues of Effective
Government and Quality of Life.
Upon question by Council with regard to prioritizing neighborhoods to be
selected for neighborhood plans, the City Manager suggested that if there are
individual Members of Council who are aware of specific neighborhoods that should
be addressed sooner than others, they are requested to provide the information so
that as staff prepares its next cycle °f studies, those suggestions can be taken into
consideration.
Council Member Wyatt suggested that all quadrants of the City be addressed
so that there is not a perception that one section of the City is being favored over
another. She requested that the annual review of neighborhood plans be placed in
writing and that a specific criteria format be developed in order to compare
neighborhoods, and asked that staff review the feasibility of whether reports should
be linked to funding. She concurred in the concept of an annual report; however,
she asked that consideration be given to preparing a more indepth report every five
years and a total review every ten years to provide for an ongoing review process.
Council Member White called attention to the need for rules and regulations
as City staff prepares neighborhood plans throughout the City and advised that the
neighborhood plan, in isolation, will not address all of the problems. He inquired if
there are African-Americans on the City Planning staff, does the City have key staff
living in most of the targeted neighborhoods, or attending churches in those
neighborhoods, and does City staff have children who attend schools in these
neighborhoods. He explained that he did not expect a response to the above listed
questions, but the observations were made for the benefit of staff because those are
the kinds of questions that will make the planning process easier.
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ACTION: Without objection by Council, the Mayor advised that the briefing would be
received and filed.
At 1:04 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Tuesday, January 4, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris, W. Alvin
Hudson, Jr., Carroll E. Swain, James O. Trout, William White, Sr. and Mayor David A.
Bowers ......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; Jesse A. Hall,
Deputy Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Robert W. Hoel,
Member, Christian Science Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
ACTS OF ACKNOWLEDGEMENT-CITIZEN OF THE YEAR:
Mr. Trout offered the following resolution naming Jere Lee Hodgin as
1999 Citizen of the Year for the City of Roanoke:
(#34618-010400) A RESOLUTION naming the 1999 Citizen of the
Year for the City of Roanoke.
(For full text of resolution, see Resolution Book No. 62, page 408.)
Mr. Trout moved the adoption of Resolution No. 34618-010400.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
The Mayor advised that for the past 13 years, Mr. Hodgin has
been the guiding light and enthusiastic leader of the Mill Mountain
Theater, having served first as Artistic Director, then as Executive and
Artistic Director, and currently as Producing Artistic Director. He
further advised that after obtaining his Bachelor of Arts Degree at the
University of North Carolina and his Masters of Fine Arts Degree in
acting and directing from the University of Georgia, Mr. Hodgin served
as Artistic Director and Co-Producer at Highlands Playhouse in
Highlands, North Carolina, Coordinator and Tour Director, London
Intercollegiate Theater Excursion in London, England, and Director and
Designer of the Greenbrier Valley Theater in Greenbrier, West Virginia.
The Mayor stated that Mr. Hodgin is often described as a genius
by those who know and admire both his work and his character; he has
directed or acted for professional and academic theater in over ten
plays, operas and musicals and has served as a visiting professor and
guest lecturer on various subjects dealing with the theater, including
acting, directing, public speaking, voice and diction, modern drama and
theater appreciation; throughout his tenure with the Mill Mountain
Theater, he has emphasized and implemented outreach programs to
members of the minority community and to economically
disadvantaged persons; his tireless efforts on behalf of the theater and
the community have resulted in the exposure of fine music and
outstanding theater to many persons who would otherwise be unable
to attend such performances; he has led the Mill Mountain Theater to
the pinnacle of the artistic realms, and the theater has thereby become
a showplace for cultural enrichment and a shining gem in the star of
the City of Roanoke.
The Mayor announced that Mr. Hodgin's name will join the ranks
of other outstanding Roanokers who have been honored by the
Members of the Roanoke City Council and the citizens of the City of
Roanoke for the significant contributions they have made to the total
life of the Roanoke community by demonstrating a personal concern
for the City's well-being and cultural enrichment.
6
On behalf of the citizens of the City of Roanoke and the Members
of the Roanoke City Council, the Mayor unveiled the Citizen of the Year
Plaque, which displays the photograph of Mr. Hodgin as Roanoke's
1999 Citizen of the Year; and presented him with a personalized plaque,
a ceremonial copy of Resolution No. 34618-010400, and the Key to the
City, which is the highest gift bestowed upon an individual by the City
of Roanoke.
CITY MANAGER: Mayor Bowers introduced and welcomed
Darlene L. Burcham, City Manager, effective January 1, 2000.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Tuesday, January 4, 2000, at 2:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Mr. and Mrs.
George R. Preas to amend certain proffered conditions contained in
Ordinance No. 29028 adopted on March 28, 1988, which conditionally
rezoned property located at 3113 Franklin Road, S. W., subject to
certain conditions proffered by the petitioner, the matter was before the
body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Wednesday, December 22 and Tuesday,
December 28, 1999, and in The Roanoke Tribune on Tuesday,
December 28, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the above
referenced property, originally identified as Official Tax Nos. 1290111,
1290118, and a portion of 1290117 were conditionally rezoned in 1988
from RS-3 to C-2 in March 1988, subJect to certain conditions which
include that the property will be developed in substantial compliance
with the site plan prepared by Hughes Associates, dated January 13,
1988, copy of which is attached to the Petition for Rezoning as Exhibit
B, subject to any changes required by the City during site plan review;
if no building permit has been issued and no construction commenced
within three years from the date of final zoning approval, the zoning
shall revert to RS-3 without further action by Council; the lot bearing
Official Tax No. 1290111 along with that portion of the lot bearing
Official Tax No. 1290'117 (0.020 acres) will be combined with the lot
7
ACTION:
bearing Official Tax No. 1290110 and an approved plat of subdivision
will be recorded combining said lots; and the petitioner will obtain a
variance from landscaping requirements of Section 36.1-585(b)(2) of the
Code of the City of Roanoke (1979), as amended, as the requirement
affects the boundary between the parcels of land described above and
the lot bearing Official Tax No. 1290117.
It was further advised that the proposed expansion of the
shopping center did not occur; however, condition numbers three and
four of the rezoning were met; the lots were combined into a single tax
parcel and a variance for the landscaping requirement was obtained;
the reversion condition is not enforceable; a petition was filed on
November 4, 1999, to amend the conditions of the previous rezoning
and a first amended petition to amend proffered conditions was filed on
December 1, 1999; following the City Planning Commission's public
hearing on December 1, 1999, a second amended petition to amend
proffered conditions was filed on that date; and conditions in the
second amended petition to amend proffered conditions are as follows:
the property will be developed in substantial conformity with the
development plan prepared by Hughes Associates Architects, dated
November 3, 1999, as Exhibit C, subject to any changes that may be
required by the City during development plan review; the property shall
be used for storage and warehouse activities as permitted by Section
36.1-206 (43) of the Code of the City of Roanoke; and any heating/air
conditioning handling units located on the roof of the warehouse shall
be screened from view. It was noted that the purpose of the
amendment is to construct a warehouse expansion for a tenant of the
existing shopping center.
The City Planning Commission recommended that Council
approve the request to amend the conditions of rezoning, as set forth
in the second amended petition filed on December 1, 1999; and advised
that the proposed development plan is a reasonable alternative for
expanded commercial development and is less intrusive than the
previously approved development plan.
(For full text, see report on file in the City Clerk's Office.)
Maryellen F. Goodlatte, Attorney, appeared before Council in
support of the request of her client.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
8
(#34619) AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of
the City of Roanoke (1979), as amended, and Sheet No. 129, Sectional
1976 Zone Map, City of Roanoke, in order to amend certain conditions
presently binding upon certain property previously conditionally zoned
C-2, General Commercial District.
(For full text of Ordinance, see Ordinance Book No. 62, page 425.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34619 was adopted, on its first reading, by the following
vote:
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for a Closed Meeting to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
9
ACTION:
committees appointed by the Council, pursuant to Section 2.1-344
(A)(I), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET: The City Manager submitted a written report advising
that on December 20, 1999, the Acting City Manager forwarded a
proposed schedule for the fiscal year 2000-01 budget study process, in
which Council was requested to review the proposed schedule and
advise the City Manager if any of the suggested dates conflict with their
schedule; and in as much as the City Manager's Office has received no
changes from any member of Council, Council was requested to
formally approve the following schedule (including two special
meetings of Council), in order to finalize all arrangements necessary to
move forward with the budget study process.
Date
Budget Preparation Activities
April 17, 2000
Public presentation of Fiscal Year 2000-01 recommended
budget, and the Consolidated Plan (HUD budget) to City
Council by City Manager.
April 18, 2000
Advertisements of public hearings on recommended budget,
tax rates, and HUD Consolidated Plan appear in newspapers.
May 1, 2000
Public hearings on recommended budget, tax rates, and
Consolidated Plan.
** Requires Special Evening (7:00 p.m.) Meeting of Council **
May 3 - 5, 2000
City Council budget work sessions.
May 9,2000
City Council adopts General Fund, Proprietary Fund, and
School Fund budgets, approves an annual appropriation
ordinance, and adopts the HUD Consolidated Plan budget.
** Requires Special Meeting of Council **
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
10
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
TRANSPORTATION FUND-ISTEA: A report of the City Manager
with regard to a public hearing on the Transportation Equity Act for the
21st Century (TEA-21) Enhancement Projects, was before Council. It
was advised that the Act was signed into Federal law in June, 1998;
which action reauthorized the Federal Surface Transportation Programs
for six years, from fiscal year 1998 to 2003, replacing the Intermodal
Surface Transportation Efficiency Act (ISTEA); the new law provides
$215 billion in spending authority for highways and transit, including
$3 billion for transportation enhancement projects; and TEA-21 requires
state departments for transportation to set aside ten per cent of their
Surface Transportation Program (STP) allocation each year for
transportation enhancements, which includes activities such as
facilities for pedestrians and bicyclists (such as greenways) and
rehabilitation of historic transportation buildings.
It was explained that enhancement projects may be initiated by
any group or individual, and need to be formally endorsed by Council
prior to being submitted to the Virginia Department of Transportation;
and this year two applications were submitted to the City; viz: the
Roanoke Redevelopment and Housing Authority project which is the
rehabilitation of an historic railroad building adjacentto the functioning
Norfolk Southern rail yard, at a total estimated cost is $10,650,000.00,
and the application by the Roanoke Redevelopment and Housing
Authority requests $650,000.00 in TEA-21 enhancement funds; and the
Williamson Road Streetscape Revitalization request for gateway and
streetscape improvements within the Williamson Road corridor which
is being made by the City of Roanoke as a combined revitalization effort
with the Williamson Road Area Business Association, at a total
estimated cost of $1,000,000.00, and the application by the City of
Roanoke requests $800,000.00 in TEA-21 enhancement funds.
The City Manager advised that the City Planning Commission is
scheduled to hear the matter at its January 12, 2000, meeting and
provide a recommendation to Council at its January 18, 2000 meeting;
and VDOT requires that a public hearing be held for TEA-21
enhancement projects as part of the application process.
(For full text, see report on file in the City Clerk's Office.)
11
ACTION:
Mr. White moved that Council concur in the recommendation of
the City Manager to schedule a public hearing for Tuesday, January 18,
2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
the City Council Chamber. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-HOUSING/AUTHORITY-GRANTS: The City Manager
submitted a written report advising that each year, the City of Roanoke
receives approximately $3 million in new entitlement funding under the
Community Development Block Grant (CDBG), HOME Investment
Partnerships (HOME), and Emergency Shelter Grant (ESG) programs of
the U. S. Department of Housing and Urban Development (HUD); and
with unspent entitlement funds from prior years and expected program
income, it is estimated that approximately $4 million will be available
for the period beginning July 1, 2000.
It was further advised that ultimately, the budgeting process has,
as its intended result, the preparation of a Consolidated Plan and
approval of the Plan by Council; and among major milestones
tentatively scheduled during the coming months leading to this result
are the following:
January 13
February 7
February 15
March 30
April 17
May 1
May 9
May 15
July 1
Public meeting on HUD funds and proposal process
Deadline for proposals from competing organizations
Proposal reviews and budgeting meetings begin
Public meeting on draft HUD funds plan (budget)
Council briefings on recommended HUD and City
budgets
Council public hearings on HUD and City budgets
Council special meeting to adopt HUD and City
budgets
Deadline for submission of plan for HUD review and
approval
Begin new HUD program year
It was explained that the City's current five-year HUD
Consolidated Plan expires on June 30, 2000, thus, the City is
determining the uses of anticipated 2000-01 funding as a part of
preparing an updated five-year plan; and for this reason, an additional
public meeting was held on October 26, 1999, regarding priorities and
objectives for HUD funds, the key elements of the plan.
12
ACTION:
ACTION:
The City Manager advised that certain commitments account for
nearly three-fourths of HUD funds for the 2000-01 period; therefore,
only about $1 million will be available for housing, neighborhood
development, economic development and other proposals not already
counted among the committed uses; and because this is over
$400,000.00 less than in 1999-2000 for these remaining types of
proposals, the City has decided to combine the HUD
Neighborhood/Economic Development and Housing Committees into
a single body, which is expected to be known as the Community
Development Committee.
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY MANAGER-OATHS OF OFFICE-COMMITTEES: The report of
qualification of Darlene L. Burcham as City Manager of the City of
Roanoke, effective January 1, 2000, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. White moved that the report of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
TAXICABS AND FOR-HIRE VEHICLES-COMPLAINTS:
Ms. Jenese E. Smith, 3701 Long Meadow Avenue, N. W., advised that
overall, taxi cab service in the Roanoke Valley is good; however, there
are some drivers who believe they have the right to discriminate and
cheat citizens. She referred to an alleged incident that took place on
13
November 29, 1999, in which the taxicab meter read $6.80 and she
offered the driver $7.00, however, the driver indicated that there was
another trip ticket in the amount of $2.40, which she refused to pay. She
stated that she was not allowed to inspect the additional trip ticket, a
police officer was called to the scene because she refused to pay the
additional $2.40 which prevented her from keeping an appointment that
subsequently caused her to lose a $100.00 rental housing deposit. She
explained that because the driver could not produce evidence of a
second trip ticket, he accepted the $6.80 following a discussion with
the police officer. She expressed concern that there are some drivers
who repeatedly engage in this type of behavior; if she had not had the
$6.80 to pay her taxicab fare, she would have been arrested; and she
contended that when the police officer determined that the taxi driver
had tried to cheat her out of an additional $2.40, the taxicab driver
should have been arrested.
Without objection by Council, the Mayor advised that the matter
would be referred to the City Manager for review and report to Council.
SCHOOLS: Dr. E. Wayne, Harris, Superintendent, Roanoke City
Public Schools, presented an overview of teacher board certification.
He advised that in order to be certified to teach in the Commonwealth
of Virginia, one must have a bachelors degree and a teachers license,
and any teacher who is interested in going beyond the initial
certification may obtain a masters degree and ultimately a doctoral
degree. He called attention to the National Board Certification for
Teachers, which is the highest form of certification in the United States,
that has been in existence for approximately eight years. He explained
that only three to four school districts in this part of the Commonwealth
of Virginia have teachers who are national board certified, and he was
proud to report that Roanoke City has seven National Board Certified
teachers, with Roanoke being second only to Fairfax. He introduced
the following National Board Certified teachers who are currently
teaching in the Roanoke City School system: Susan Elkins, Patrick
Henry High School; Emily Flowers, Fallon Park Elementary School;
Michele McCIoud, former teacher at Crystal Spring Elementary School
and currently Coordinator of the Roanoke City Schools Gifted Program;
Wendy Richert, Fallon Park Elementary School; Gywn Siebert,
Governor's School; Julie Tabee, Governor's School; and Wade
Whitehead, Crystal Spring Elementary School. He advised that a total
of ten teachers have completed National Board certification.
14
The Mayor congratulated the above named teachers and
presented each with a crystal star, which is symbolic of the Star on Mill
Mountain.
Without objection by Council, the Mayor advised that the remarks
of the Superintendent of Schools would be received and filed.
TOTAL ACTION AGAINST POVERTY: Theodore J. Edlich, III,
Executive Director, Total Action Against Poverty, presented a report on
the activities of TAP during the past year, and advised that the TAP
Board of Directors express appreciation to the City of Roanoke for its
continuing support of TAP Programs.
Mr. Edlich presented copy of the 1999 Annual Report which
provides an overview of TAP's services to 983 individuals and 2,843
families throughout the TAP territory, through key departments such as
Headstart, This Valley Works, Families in Transition, and Housing and
Community Outreach Development. He stated that Roanoke City's
financial support of $255,212.00 in General Fund monies helped to
leverage a total TAP budget of approximately $12 million, most of which
was contributed to the Roanoke City economy. In 1999, he estimated
that in Roanoke City alone, TAP had an economic impact of $17 million,
with $1.7 million, finding its way back to local government in utilities,
sales, and real estate taxes. In addition, he noted cost savings of over
$6.7 million due to the preventative nature of most of TAP's programs.
He explained that Roanoke City's contract with TAP was invaluable in
providing key support for TAP's Community Development, Education
and Employment, Transitional Living Center, Single Room Occupancy
facility, and Women's Center and Offender Services.
Mr. Edlich advised that in addition to specific contractual
obligations, TAP continues to provide important working relationships
with a number of key City departments, including housing, human
resources, public safety, parks and recreation, City Jail and the City
administration. He noted that TAP, through its connection with the
Roanoke Housing Network, has been instrumental in assisting the City
of Roanoke in developing its Rental Inspection Program. He strongly
encouraged the City to seek enabling legislation to require that the
Rental Inspection Program become mandatory so that no property
escapes the net of inspections. He explained that currently 400
properties are not required to be inspected, and TAP plans to work with
Roanoke City neighborhoods to pursue similar recommendations for
submittal to Council.
15
Council Member Trout requested that the City Manager provide
an over view as to how the City of Norfolk addresses housing code
violations; whereupon, it was the consensus of Council to refer the
matter to the City Manager for report.
Without objection by Council, the Mayor advised that the Annual
Report of Total Action Against Poverty would be received and filed.
HEALTH DEPARTMENT-SCHOOLS: Dr. Cyrus Nasseri, Executive
Director, Roanoke Adolescent Health Partnership, presented an Annual
Report of the Health Partnership. He advised that the Partnership
sponsors two school based health centers and one school link center
in Roanoke City. He noted that teenagers are the only age group within
the country who have not improved their health over the last 30 years;
and while one in five teenagers has a serious health problem, only
about two-thirds of teens have seen a physician in the past year and
one in seven has not been to a physician in more than two years. He
stated that unintentional injuries account for about one-half of teen
deaths, followed by homicides, suicides and other categories such as
cancer, heart disease and stroke; and teens have health problems
related to the environment, culture, and social atmosphere such as
cigarette smoking, substance abuse, teen pregnancy and sexuality
issues, etc. He advised that 21 per cent of teens live in poverty,
transportation is an issue for teens, confidentiality is the number one
concern for teens, teens have developmental needs and some have
developed a fragile self-esteem, and others experience poor provider-
patient relationships.
Dr. Nasseri advised that it is hoped that school based health
centers will offer one avenue for overcoming some of the above listed
barriers for teens, transportation will no longer be a barrier, and health
care visits will be conducted in a confidential, user friendly teen-like
environment, with overall one stop health care services to be provided.
Dr. Nasseri noted that in 1991, Roanoke City had the highest teen
pregnancy rate among 136 localities in Virginia; therefor, a group of
concerned physicians approached Carilion Health System and asked
that something be done to address health care for teenagers and
Carilion committed $400,000.00 over a three year period to initiate a
health care partnership at Patrick Henry High School, Hurt Park
Elementary School, Ruffner Middle School, and William Fleming High
School. He stated that results of the health care program to date are as
follows:
16
ACTION:
a 42.5 per cent decrease in inappropriate emergency room
utilization at local hospitals;
a 34 per cent decrease in teen pregnancy;
a 15 per cent decrease in absenteeism at those schools
that have a school based health care center; and
patient satisfaction results are high.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
PETITIONS AND COMMUNICATIONS:
PARKS AND RECREATION-LANDMARKS/HISTORIC
PRESERVATION: A communication from H. Alexander Wise, Jr., State
Historic Preservation Officer, Department of Historic Resources,
advising that the Mill Mountain Star was entered in the National
Register of Historic Places on November 18, 1999, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
communication would be received and filed.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-CMERP: The City Manager submitted a written report
advising that Capital Maintenance and Equipment Replacement needs
have been identified for various departments; items and projects have
been determined to be either emergency or time sensitive and
necessary for the continued operation and performance of duties and
assignments in the most efficient and effective manner; and it is
necessary for Council to appropriate funds from CMERP and Internal
Services Prior Year Retained Earnings accounts, in order to provide for
acquisition of certain items and completion of certain projects as more
fully set forth in the report.
17
ACTION:
The City Manager recommended that Council appropriate
$615,563.00, as more fully described in the report.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34620-010400) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund, Water Fund, Civic Center
Fund, Transportation Fund, and Fleet Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 409.)
Mr. Hudson moved the adoption of Ordinance No. 34620-010400.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Under the category of Fleet Management, Council Member Swain
referred to the $40,510.00 recommended for appropriation to replace
hand/power tools, some of which have not been replaced since 1981.
He inquired as to why City employees are using tools that were
purchased in 1981, and spoke in support of establishing an exchange
program to replace broken, worn out, or outdated tools.
PURCHASE/SALE OF PROPERTY-AIRPORT-INDUSTRIES: The
City Manager submitted a written report advising that Ordinance No.
24580, adopted by Council on April 16, 1979, provided a revocable
license to John C. Nordt Company, Incorporated (Nordt) to have direct
access for its aircraft to Taxiway 23 at the Roanoke Municipal Airport
from a portion of a parcel of land located adjacent to the airport,
identified as Official Tax No. 6630101; Ordinance No. 24580 also
authorized execution of an Agreement between Nordt and the City
granting the City the right of first refusal to purchase the parcel from
18
ACTION:
Nordt should Nordt desire to sell the property; subsequently, the
Airport Commission and Nordt negotiated a termination of Nordt's
rights of direct access as part of the recent airport expansion; and title
to the property was vested in a subsidiary of Nordt's bank, which, in
turn leased the property back to Nordt.
It was further advised that Nordt has reached an agreement to
acquire the property again, with closing on the property scheduled for
mid January; and Nordt has requested that the City acknowledge no
further interest in the property and release interest under the
agreement.
The City Manager recommended that Council authorize the
release of any interest the City may have in property identified as
Official Tax No. 6630101.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34621-010400) AN ORDINANCE releasing and waiving the City's
right of first refusal to purchase certain property described as Tract III,
according to a plat entitled "Plat Showing Resubdivision of Murray K.
Coulter Estate" dated March 2, 1979, last revised October 22, 1979, by
Buford T. Lumsden and Associates, P.C., recorded in the Clerk's Office
of the Circuit Court for the City of Roanoke, Virginia, in Map Book 1,
Page 264, pursuant to an Agreement dated May 8, 1979, between the
City and the John C. Nordt Company, Incorporated, recorded in Deed
Book 1449, page 572, authorizing the execution of a document doing
so, in recordable form; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 412.)
Mr. Hudson moved the adoption of Ordinance No. 34621-010400.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
19
BUDGET-ROANOKE CiViC CENTER-EQUIPMENT: The City
Manager submitted a written report advising that in September 1999,
Roanoke Pro Football, LLC, was awarded the Franchise for Arena
Football; an agreement has been reached between the City and
Roanoke Pro Football, LLC, for the leasing of the Roanoke Civic Center
for the year 2000 season; and field and goal equipment for arena
football must be purchased by the City, in order to provide for
appropriate and required needs for league play.
It was further advised that the Arena Football League requires
that all of its franchises use standard and approved equipment for the
arena football games; approved field equipment, consisting of padding,
field turf, some netting and dasherboards, is available only through
Sportexe, Inc., of Antonio, Canada, which holds exclusive rights under
United States Patent No. 5,962,101; goal system equipment, consisting
of goal nets and frames, side rebound nets and catch nets, are
available only through Rohnz, Inc., of Coralville, Iowa, as the exclusive
licensed provider under United States Patent No. 4,911,443; and in
accordance with Section 23.1-6 of the Code of the City of Roanoke,
(1979) as amended, the Manager of Supply Management has
determined that the required arena football items are sole source,
based upon the facts that the products are patented and have unique
characteristics.
ACTION:
The City Manager recommended that Council authorize the sole
source procurement of arena football field equipment from Sportexe,
Inc., at a cost of $136,944.00 and goal system equipment from Rohnz,
Inc., at a cost of $10,000.00; and appropriate $146,944.00 from Civic
Center Prior Year Retained Earnings Account to Operating Account No.
005-056-2108-9015.
Mr. Harris offered the following emergency budget ordinance:
(#34622-010400) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Civic Center Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 413.)
Mr. Harris moved the adoption of Ordinance No. 34622-010400.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
2O
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency ordinance:
(#34623-010400) AN ORDINANCE authorizing two purchase
orders, one to Sportexe, Inc., for approved field equipment, and one to
Rohnz, Inc., for goal system equipment, to obtain the necessary
equipment to allow the Roanoke Civic Center to be used for arena
football games; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 414.)
Mr. Harris moved the adoption of Ordinance No. 34623-010400.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager
submitted a written report advising that the Virginia General Assembly
passed State legislation in 1991, Section 18.2.249, Code of Virginia,
1950, as amended, which allows local law enforcement to seize and
have forfeited property connected with illegal narcotics distribution; the
law also makes it possible for police departments to receive proceeds
from these forfeited properties; and application for an equitable share
of the property seized by local law enforcement must be made to the
Department of Criminal Justice Services, Forfeited Asset Sharing
Program, and certified by the Chief of Police as to the appropriate
agency and representative to receive the property.
It was further advised that the Police Department receives
additional funds periodically from the State Asset Sharing Program;
and grant requirements include that these funds be placed in an
interest bearing account and that interest earned be used in
accordance with program guidelines.
21
The City Manager recommended that Council accept assets from
the Forfeited Asset Sharing Program and appropriate $40,000.00 to
Grant Fund Account Capital Outlay/Other Equipment (035-050-3302-
9015); appropriate $6,051.00 to Grant Fund Account Expendable
Equipment (<$1000.00) (035-050-3302-2035); and increase revenue
estimate Account No. 035-035-1234-7133 by $41,027.00 and Account No.
035-035-1234-7270 by $5,024.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34624-010400) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 415.)
ACTION:
Mr. Hudson moved the adoption of Ordinance No. 34624-010400.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager
submitted a written report advising that Congress amended 21 USC
Sec. 881 el-4, October, 1986, which authorized the transfer of certain
Federally forfeited property to state and local law enforcement agencies
that participated in the investigation and seizure of the property;
application for an equitable share of property seized by local law
enforcement must be made to the U. S. Department of Justice and
certified by the City Attorney as to the appropriate agency and
representative to receive the property and that the transfer is not
prohibited by state and local law; and participation in Federally
Forfeited Property enhances the effectiveness of narcotics
investigations by providing necessary investigative equipment,
investigative funds, overtime expenses, and offsets those costs that
would otherwise have to be borne by taxpayers of the City of Roanoke.
22
ACTION:
It was further advised that the Police Department receives
additional funds periodically from the Federal Government's Asset
Sharing Program; grant requirements include that these funds be
placed in an interest bearing account and that interest earned be used
in accordance with program guidelines; and revenues totaling
$66,365.00 have been collected and are available for appropriation in
Grant Fund Account Nos. 035-035-1234-7184 and 035-035-1234-7247.
The City Manager recommended that Council accept assets from
the Federal Forfeited Property Sharing Program and appropriate
$66,365.00 to the Grant Fund account for Investigations and Rewards
(035-050-3304-2150) and increase the Grant Fund revenue estimate for
Account No. 035-035-1234-7184 by $61,232.00 and Account No. 035-035-
1234-7247 by $5,133.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#34625-010400) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 416.)
Mr. White moved the adoption of Ordinance No. 34625-010400.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-GRANTS-ROANOKE SYMPHONY ORCHESTRA-ARTS
COUNCIL OF ROANOKE VALLEY-MILL MOUNTAIN THEATER-OPERA
ROANOKE: The City Manager submitted a written report advising that
the City of Roanoke was notified of a Local Government Challenge
Grant which is available through the Virginia Commission for the Arts;
Local Government Challenge Grant Funds are available on a 50 - 50
matching basis, 50 per cent state and 50 per cent local; and application
for the grant was made at the request of the Arts Council of Roanoke
Valley, Roanoke Symphony Orchestra, Mill Mountain Theatre, and
Opera Roanoke.
23
ACTION:
ACTION:
It is further advised that notification from the Commission for the
Arts has been received that a grant of $5,000.00 is available; and grant
funds of $5,000.00 will be distributed to The Arts Council of Roanoke
Valley ($1,250.00), Roanoke Symphony Orchestra ($1,250.00), Mill
Mountain Theatre ($1,250.00) and Opera Roanoke ($1,250.00).
The City Manager recommended that Council accept the
$5,000.00 grant from the Virginia Commission for the Arts; appropriate
$5,000.00 to expenditure and revenue accounts to be established by the
Director of Finance in the Grant Fund; and authorize the City Manager,
or her designee, to execute the Local Government Challenge Grant on
behalf of the City of Roanoke.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(#34626-010400) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 417.)
Ms. Wyatt moved the adoption of Ordinance No. 34626-010400.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Ms. Wyatt offered the following resolution:
(#34627-010400) A RESOLUTION authorizing the acceptance of
a Local Government Challenge Grant from the Virginia Commission for
the Arts.
(For full text of Resolution, see Resolution Book No. 62, page 418.)
Ms. Wyatt moved the adoption of Resolution No. 34627-010400.
The motion was seconded by Mr. Harris and adopted by the following
vote:
24
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of November, 1999.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
Financial Report for the month of November would be received and
filed.
As soon as information is available, Council Member White
requested updated financial data resulting from sales tax generated
through holiday spending.
REPORTS OF COMMITTEES:
PUBLIC WORKS: Council Member Carroll E. Swain, Chairperson,
Bid Committee, presented a written report on behalf of the Committee,
in connection with bids received by the City for a new EPDM roof and
insulation at the Public Works Service Center, located at 1802
Courtland Avenue, N. W.
It was advised that the Iow bidder did not submit a bid bond from
a company licensed to do business in the Commonwealth of Virginia;
in trying to negotiate a reduction in the bid amount using the cost per
square foot based on the bid amount and the square footage of building
roof, the contractor requested an increase in the square footage cost
due to a raise in price per square foot from his supplier, for a reduction
in the volume of material ordered; and the best interest of the City
would be served to reject all bids, revise contract documents to include
only the area that could be covered and remain within project budget,
and rebid the project.
The Bid Committee recommended that Council authorize the City
Manager to reject all bids; and instruct the City Engineer to revise
contract documents and re-advertise the project.
25
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#34628-010400) A RESOLUTION rejecting all bids for the new
EPDM roof and insulation at the Public Works Service Center.
(For full text of Resolution, see Resolution Book No. 62, page 419.)
ACTION:
Mr. Swain moved the adoption of Resolution No. 34628-010400.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-FLOOD
REDUCTION/CONTROL-WATER RESOURCES: Council Member Linda F.
Wyatt, Chairperson, Water Resources Committee, presented a written
report on behalf of the Committee, with regard to acquiring additional
property rights for the Roanoke River Flood Reduction Project.
A staff report advised that the Roanoke River Flood Reduction
Project was proposed by the Corps of Engineers in 1984; and the
Project was approved by voter referendum on April 11, 1989; in
June 1990, the City and the Corps of Engineers entered into a Local
Cooperation Agreement for design and construction of the project,
which requires the City to acquire all necessary property rights; and
authorization to acquire property rights on 237 parcels was authorized
by Council pursuant to Ordinance No. 29733-091189.
It was further advised that plans have been sufficiently developed
to identify the parcels affected by the project and to begin the property
rights acquisition process; however, plans are not yet detailed enough
to show specific interests on every parcel of land that will be required;
adjustments in the final alignment have created the need for additional
property rights not included in the previous Council authorization; and
authorization is needed to move forward with procurement of title work,
appraisals, and document preparation related to the additional parcels.
26
ACTION:
The Water Resources Committee recommended that Council
authorize the City Manager to take appropriate action to acquire
additional property rights necessary for construction of the project, in
a form to be approved by the City Attorney; and said property rights
may be acquired by negotiation or eminent domain and include fee
simple, permanent easements, temporary construction easements,
rights of way, licenses or permits, etc.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency ordinance:
(#34629-010400) AN ORDINANCE authorizing the City Manager to
take appropriate action to acquire additional property rights;
authorizing the acquisition of such property by a voluntary purchase or
by condemnation if a voluntary purchase cannot be obtained, pursuant
to Ordinance No. 29733-091189, all for the purposes of the Roanoke
River Flood Reduction Project; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 420.)
Ms. Wyatt moved the adoption of Ordinance No. 34629-010400.
The motion was seconded by Mr. Trout.
Mr. James Leonard, 1935 Hope Road, S. W., advised that when
the matter was approved by Council at its meeting on November 15,
1999, he raised the following questions: (1) to whom will the funds be
paid, specifically the $78,000.00, or $20,000.00 per trailer; (2) where will
the trailers be moved; (3) what is the ratio of ownership between Hanna
Trailer Court owners and tenants as owners of trailers to be moved. He
referred to a letter from the Director of Utilities and Operations in which
he clarified that the 39 trailers located along the river bank are owned
by individuals other than the owner of the trailer court.
Mr. Leonard stated that the City acquired the property less than
one year ago as a part of the Roanoke River Sewer Interceptor project
and following property acquisition, the City removed a large
commercial building at City expense. He called attention to his
previous inquiry as to actual expenses associated with acquisition and
demolition and advised that, to date, he has not received an accurate
27
accounting. He inquired specifically as to why it costs $78,000.00 to
move 37 trailers at $20,000.00 each, and presented a communication in
regard to specific questions relating to the Hanna Court Trailer Park
retaining wall bench cut issue. He requested a response to the
following questions:
To whom will the $780,000.00 be paid? Please provide a
list of each of the individuals (or businesses) to whom
payment of this amount or a part of this amount will be
made.
How will the moving of the 39 trailers be accomplished?
Please provide the details of the estimate of the $20,000.00
cost to move each of the trailers.
The City Manager pointed out that the $20,000.00 per trailer
estimate is a figure used by Federal agencies as a relocation amount.
Following discussion, it was the consensus of Council to refer
Mr. Leonard's questions to the City Manager for response.
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ...................................................................... -0.
SEWERS AND STORM DRAINS-EASEMENTS-CITY PROPERTY-
WATER RESOURCES: Council Member Linda F. Wyatt, Chairperson,
Water Resources Committee, presented a written report on behalf of
the Committee, with regard to execution of a document reserving a 25
foot City sanitary sewer easement on City-owned property located on
Findlay Avenue, S. E..
A staff report advised that vacant City-owned property identified
as Official Tax No. 4260506 is located on Findlay Avenue, S. E., which
property was acquired by the City under the Garden City Mitigation
Grant project; the lot is in the flood plain and will never be developed;
the adjacent property owner desires to develop three lots for residential
use; and the parcel has been surveyed showing subdivision of the lot
into three parcels and a proposed sanitary sewer easement.
28
ACTION:
It was further advised that a 25 foot City sanitary sewer easement
is needed to provide sewer service to the adjacent lots; and the owner
of the adjacent lots has requested that the City extend the necessary
sewer lines so that the lots may be developed.
The Water Resources Committee recommended that Council
authorize the City Manager to advertise a public hearing and, lacking
any comments to the contrary, execute the appropriate document, in
a form to be approved by the City Attorney, reserving a 25 foot City
sanitary sewer easement across City-owned property located on
Findlay Avenue, S. E.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that Council concur in the recommendation of
the Water Resources Committee and schedule a public hearing for
Tuesday, January 18, 2000, at 7:00 p.m., or as soon thereafter as the
matter may be heard, in the City Council Chamber. The motion was
seconded by Mr. Trout and unanimously adopted.
PURCHASE/SALE OF PROPERTY-PARKS AND RECREATION-
DONATIONS/CONTRIBUTIONS-WATER RESOURCES: Council Member
Linda F. Wyatt, Chairperson, Water Resources Committee, presented
a written report on behalf of the Committee, with regard to property
rights donation for Ridgewood Park.
A staff report advised that the Comprehensive Parks and
Recreation Plan, adopted into the City's Comprehensive Plan in April
1981, identified problems with inequitable distribution of parks in the
City, especially in the areas annexed in the 1970's; development of a
park in the Ridgewood area would provide a partial solution to this
problem; and there are two vacant City-owned parcels identified as
Official Tax Nos. 6061019 and 6061020 that could be utilized for park
purposes.
It was further advised that two adjacent parcels identified as
Official Tax Nos. 6061023 and 6061024 are currently owned by the
Ridgewood Park Neighborhood League, and have been offered to the
City as a donation for park purposes.
29
ACTION:
The Water Resources Committee recommended that Council
authorize the City Manager to execute the necessary documents to
accept the donation of property identified as Official Tax Nos. 6061023
and 6061024, in a form to be approved by the City Attorney.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency ordinance:
(#34630-010400) AN ORDINANCE authorizing the donation of two
parcels of land identified as Tax Map Nos. 6061023 and 6061024, upon
certain terms and conditions, for purposes of the Comprehensive Parks
and Recreation Plan; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 421.)
Ms. Wyatt moved the adoption of Ordinance No. 34630-010400.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
EASEMENTS-APPALACHIAN POWER COMPANY-WATER
RESOURCES: Council Member Linda F. Wyatt, Chairperson, Water
Resources Committee, presented a written report on behalf of the
Committee, with regard to an easement across City-owned property,
identified as Official Tax No. 6460103, to Appalachian Power Company,
located adjacent to the proposed site currently being developed for
Innotech, Incorporated, a division of Johnson & Johnson Vision
Products.
A staff report advised that vacant City-owned property identified
as Official Tax No. 6460103 lies adjacent to the proposed site currently
being developed for Innotech, Incorporated; Appalachian Power
Company (APCO) has been requested to provide electric service to the
Innotech site; and APCO proposes to provide the power through
overhead facilities across City-owned property.
3O
ACTION:
ACTION:
It was further advised that development of the new Innotech site
adjacent to the City-owned property is currently underway; and a 20
foot easement across City-owned property has been requested by
APCO in order to extend the line to provide electric service to the
adjacent parcel.
The Water Resources Committee recommended that Council
authorize the City Manager to schedule a public hearing for Tuesday,
January 18, 2000, and lacking any comments to the contrary, authorize
execution of the appropriate document granting an easement across
City-owned property to Appalachian Power Company.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that Council concur in the recommendation of
the Water Resources Committee and schedule a public hearing for
Tuesday, January 18, 2000, at 7:00 p.m., or as soon thereafter as the
matter may be heard, in the City Council Chamber. The motion was
seconded by Mr. Trout and unanimously adopted.
BILLINGS AND COLLECTIONS-SEWERS AND STORM DRAINS-
WATER RESOURCES: Council Member Linda F. Wyatt, Chairperson,
Water Resources Committee, presented a written report on behalf of
the Committee, with regard to the sewer exemption meter credit
program.
The Water Resources Committee recommended that Council
change to the sewer exemption meter program which would require all
customers, where practical, to place meters in meter boxes to facilitate
the reading of meters by City employees, in accordance with Alternative
B of a report of the Director of Finance/Chief of Billings and Collections
under date of December 20, 1999. The Water Resources Committee
further recommended that Council hold a public hearing to provide
citizens with an opportunity to be heard prior to enacting the proposed
change.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that Council schedule a public hearing for
Tuesday, January 18, 2000, at 7:00 p.m., or as soon thereafter as the
matter may be heard, in the City Council Chamber. The motion was
seconded by Mr. Hudson and unanimously adopted.
31
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ACTION:
ZONING: Ordinance No. 34610, rezoning a 2.18-acre, more or
less, parcel of land located on the southeast side of Orange Avenue,
N. E., approximately 150 feet north of its intersection with Mecca Street,
identified as Official Tax No. 7090408, from LM, Light Manufacturing
District, to C-2, General Commercial District, subject to certain proffers
contained in a petition filed in the Office of the City Clerk on October 7,
1999, having previously been before the Council for its first reading on
Monday, December 20, 1999, read and adopted on its first reading and
laid over, was again before the body, Mr. Harris offering the following
for its second reading and final adoption:
(#34610-010400) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 709, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 402.)
Mr. Harris moved the adoption of Ordinance No. 34610-010400.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
ZONING: Ordinance No. 34611, rezoning property located at 401
Albemarle Avenue, S. E., identified as Official Tax Nos. 4022201,
4022211,4022212 and 4022223, from HM, Heavy Manufacturing District,
to LM, Light Manufacturing District, subject to certain proffers
contained in the First Amended Petition filed in the Office of the City
Clerk on October 8, 1999, having previously been before the Council for
its first reading on Monday, December 20, 1999, read and adopted on
its first reading and laid over, was again before the body, Mr. White
offering the following for its second reading and final adoption:
32
ACTION:
(#34611-010400) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 402, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 404.)
Mr. White moved the adoption of Ordinance No. 34611-010400.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY PROPERTY-LEASES-WATER RESOURCES: Ordinance No.
34614, authorizing the proper City officials to extend the lease
agreement between the City and Budget Rent A Car Systems, Inc., for
a term of five years, effective January 1,2000, and ending December 31,
2004, for a total lease fee of $55,923.40 over the five-year period, upon
such terms and conditions as more particularly described in a report
of the Water Resources Committee under date of December 6, 1999, for
the use of a 1.0-acre portion of a 12.93-acre parcel of City-owned
property located on Municipal Road, N. W., for said corporation's
facilities for the maintenance, servicing and storage of vehicles, upon
certain terms and conditions, having previously been before the
Council for its first reading on Monday, December 20, 1999, read and
adopted on its first reading and laid over, was again before the body,
Mr. White offering the following for its second reading and final
adoption:
(#34614-010400) AN ORDINANCE authorizing the proper City
officials to extend the lease agreement between the City and Budget
Rent A Car Systems, Inc., for a period of five years, for the use of a 1.0-
acre portion of a 12.93-acre parcel of City-owned property located on
Municipal Road, N. W., for said corporation's facilities for the
maintenance, servicing and storage of vehicles, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 405.)
Mr. White moved the adoption of Ordinance No. 34614-010400.
The motion was seconded by Mr. Swain and adopted by the following
vote:
33
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-
LANDMARKS/HISTORIC PRESERVATION-ECONOMIC DEVELOPMENT:
Ordinance No. 34616, authorizing the City Manager to execute a
Contract of Sale, a deed and any other necessary documents providing
for the fee simple conveyance to Henry Smith Pritchett of City-owned
property, identified as Official Tax No. 1011512 and commonly known
as 118 West Campbell Avenue; and further authorizing the City
Manager to execute a Deed of Easement granting an historic
preservation easement on Official Tax No. 1011512 to the Virginia
Board of Historic Resources, upon certain terms and conditions, having
previously been before the Council for its first reading on Monday,
December 20, 1999, read and adopted on its first reading and laid over,
was again before the body, Mr. Harris offering the following for its
second reading and final adoption:
(#34616-010400) AN ORDINANCE authorizing the City Manager to
execute the Contract of Sale, the deed and any other necessary
documents providing for the fee simple conveyance to Henry Smith
Pritchett of City-owned property, identified by Official Tax No. 1011512
and commonly known as 118 West Campbell Avenue; and authorizing
the City Manager to execute a Deed of Easement granting an historic
preservation easement on Official Tax Map No. 1011512 to the Virginia
Board of Historic Resources, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 406.)
Mr. Harris moved the adoption of Ordinance No. 34616-010400.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-INDUSTRIES:
Ordinance No. 34617, providing for the fee simple conveyance of a
three-foot strip of City-owned property to Insystems Technologies, Ltd.,
34
identified as Official Tax No. 1010310, containing 130 square feet, and
located on Norfolk Avenue, S. W., upon certain terms and conditions,
having previously been before the Council for its first reading on
Monday, December 20, 1999, read and adopted on its first reading and
laid over, was again before the body, Mr. Trout offering the following for
its second reading and final adoption:
(#34617-010400) AN ORDINANCE providing for the fee simple
conveyance of a three-foot strip of City-owned property to Insystems
Technologies, Ltd., identified by Official Tax Map No. 1010310
containing 130 square feet, and located on Norfolk Avenue, S. W., upon
certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 407.)
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34617-010400.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
COUNCIL: Ordinance No. 34609, on second reading, establishing
the annual salaries of the Mayor, Vice-Mayor and Council Members for
the fiscal year beginning July 1, 2000, was withdrawn by mutual
consent of the Council.
CREDIT UNION: Mr. Trout moved that the following ordinance
providing for the lease of a small area in the Second Floor Lobby of the
Municipal Building for placement by the Roanoke Valley Federal Credit
Union of an automatic teller machine for a period of five years, be
placed upon its first reading:
(#34631) AN ORDINANCE authorizing and directing the proper
City officials to enter into a five-year lease between the City and the
Roanoke Valley Federal Credit Union leasing a small area in the Second
Floor Lobby of the Municipal Building for the placement by the Credit
Union of an automatic teller machine (ATM), pursuant to certain terms
and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 426.)
35
The motion was seconded by Mr. Harris and adopted by the
following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White
and Mayor Bowers ....................................................................... 6.
NAYS: Council Member Wyatt .............................................. 1.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
BUSES-DISABLED PERSONS: Council MemberWyatt requested
that the City Manager provide a status report at the regular meeting of
Council on Monday, February 7, 2000, regarding her previous inquiry
under date of December 6, 1999, for information in connection with
STAR/CORTRAN transportation systems which do not cross
jurisdictional lines.
BUDGET-COMPLAINTS-WATER RESOURCES-SEWERS AND
STORM DRAINS: Council Member Swain expressed concern with
regard to drainage problems in certain neighborhoods of the City. For
fiscal year 2000-01 budget study, he requested a staff review of
drainage problems, associated costs based on the most critical needs,
and a proposed source of funding.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
SEWERS AND STORM DRAINS-COMPLAINTS-WATER
RESOURCES: Mr. George Gunther, P. O. Box 12353, raised questions
in regard to the format of the City's new water and sewer utility bill. He
expressed concern regarding the City's policy to penalize citizens if
their water/sewer bill is not paid within seven days of the written due
date on the bill, or a ten per cent late payment penalty, with a $2.00
minimum charge, will be imposed. He addressed the unfairness of the
late payment penalty for those persons who live on a fixed income. He
also spoke in regard to the City's policy on deposits and/or disconnect
fees, and delays in meter reading dates due to inclement weather,
weekends, holidays or unusual circumstances.
36
ACTION:
ACTION:
ACTION:
It was the consensus of Council to refer Mr. Gunther's remarks
to the Director of Finance, the City Manager and the City Treasurer for
report to Council.
At 4:35 p.m., the Mayor declared the meeting in recess.
At 4:45 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Mr. Trout.
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Swain moved that each Member of City Council certify to the best of his
or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, White
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
OATHS OF OFFICE-COMMITTEES-ARCHITECTURAL REVIEW
BOARD: The Mayor advised that there is a vacancy on the Architectural
Review Board created by the resignation of Richard L. Jones, and
called for nominations to fill the vacancy.
Mr. Swain placed in nomination the name of Matthew Prescott.
There being no further nominations, Mr. Prescott was appointed
as a member of the Architectural Review Board, for a term ending
October 1, 2003, by the following vote:
FOR MR. PRESCOTT: Council Members Wyatt, Harris, Hudson,
Swain, White and Mayor Bowers ................................................... 6.
(Council Member Trout was absent.)
37
OATHS OF OFFICE-COMMITTEES-SCHOOLS: The Mayor advised
that there is a vacancy on the Virginia Western Community College
Board created by the expiration of the term of William R. Reid, and
called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Michael F. Urbanski.
There being no further nominations, Mr. Urbanski was appointed
as a member of the Virginia Western Community College Board, for a
term ending June 30, 2003, by the following vote:
ACTION:
FOR MR. URBANSKI: Council Members Wyatt, Harris, Hudson,
Swain, White and Mayor Bowers ................................................... 6.
(Council Member Trout was absent.)
OATHS OF OFFICE-COMMITTEES-ZONING: The Mayor advised
that there is a vacancy on the Board of Zoning Appeals created by the
resignation of Robert Copty, and called for nominations to fill the
vacancy.
Mr. Hudson placed in nomination the name of Sydnor W.
Brizendine, Jr.
There being no further nominations, Mr. Brizendine was
appointed as a member of the Board of Zoning Appeals, for a term
ending December 31, 2001, by the following vote:
ACTION:
FOR MR. BRIZENDINE: Council Members Wyatt, Harris, Hudson,
Swain, White and Mayor Bowers ................................................... 6.
(Council Member Trout was absent.)
There being no further business, the Mayor declared the meeting adjourned
at 4:50 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
38
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
January18,2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
January 18, 2000, at 12:15 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with Mayor David A. Bowers presiding, pursuant to Rule 1, Regular
Meetings, of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979),
as amended.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout, William White, Sr., Linda F. Wyatt and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
ROANOKE NEIGHBORHOOD PARTNERSHIP-ROANOKE RENAISSANCE: The
Assistant City Manager introduced a briefing on the Roanoke Renaissance Program.
He advised that since the latter part of 1997, a group of citizens and organizational
representatives have worked to identify ways to improve Roanoke's neighborhoods,
particularly the inner city neighborhoods. He introduced Co-Chairs Paula Prince and
Matthew Kennell for a briefing.
Mr. Kennell and Ms. Prince advised that Roanoke Renaissance is an attempt
to tie the downtown area to the neighborhoods and to focus on the core of the City's
neighborhoods; the focus of Roanoke Renaissance was initiated in 1997 by then City
Manager, W. Robert Herbert, in response to a series of articles published in
The Roanoke Times highlighting certain deterioration of some of Roanoke's
previously inner city neighborhoods. They noted that Roanoke Renaissance
included representatives from community organizations, churches, neighborhood
organizations, and governmental agencies; a coordinating team was established and
the first efforts were to review existing studies, plans and assessments that had
been done to address these issues previously; and strategies were identified and
developed that would enhance Roanoke's neighborhoods.
They explained that what Roanoke Renaissance did and continues to do was
to provide a means to coordinate, organize and monitor efforts of the community and
local government which seek to provide vital and healthy neighborhoods;
participants worked to facilitate new partnerships and to strengthen existing
relationships among existing organizations; and services were identified that
address community needs and serve as a clearing house and advocate in regard to
addressing the needs, goals and progress of Roanoke's neighborhoods.
The Co-Chairs pointed out that every organization needs a vision and the
vision of Roanoke Renaissance was that Roanoke's neighborhoods will be healthy,
attractive and dynamic communities where everyone shares a quality of life; the
vision led to the mission statement which focused on the entire community; and the
mission of Roanoke Renaissance was to develop a liveable community of healthy
neighborhoods thatsupportstrong families, protect the environment, provide quality
education, and support cultural opportunities to insure social justice.
They advised that participants designed policies and activities that the
community as a whole could implement which were to stabilize, enhance and protect
Roanoke's older neighborhoods, including short term goals, medium range goals
and goals five years into the future; basic principals were identified to make this
happen with comprehensive goals and objectives to improve Roanoke's
neighborhoods, based and expanded upon previous plans, and every
recommendation in Roanoke Renaissance was action oriented and realistic, with
shared responsibility among all stakeholders.
Ms. Prince and Mr. Kennell explained that the organizational structure is
composed of a coordinating committee, City staff consisting of Daniel Pollock, a
technical working group leader and a large number of citizens who participated on
eight technical working groups; the eight technical working groups were economic
development, education, community development, housing, social and human
services, crime and public safety, transportation, and leadership development;
priorities included advocacy for the development of neighborhood plans which
resulted in the hiring of two additional neighborhood planners by the City, support,
funding and implementation of a community health center, support for
implementation and expansion of the Rental Inspection Program, increasing the
number of preschool child care services, support for increased student achievement
in vocational training to support the local labor market, increasing emphasis on the
prosecution of building code violations, support for the COPE program, support for
the small business development center, redevelopment of all vacant City lots, and
establishing a funding pool to finance priorities.
2
They noted that many community groups have endorsed the efforts of
Roanoke Renaissance such as Downtown Roanoke, Inc., Roanoke Regional
Chamber of Commerce, Council of Community Services, Regional Housing Network,
and the Roanoke Valley Association of Realtors. The Co-Chairs advised that the
importance of Roanoke Renaissance was stressed in order to accomplish its goals,
and, in order to accomplish goals of the program, the solid support of City Council
is needed through formal recognition by Council of Roanoke Renaissance as a
commission, or in any other manner recommended by the City Manager; designation
of staff for five to ten hours per week to assist with administrative tasks and to
review alternative sources of funding, other than the City, in order to accomplish
some of the priorities that the various groups wish to accomplish for the good of
Roanoke's neighborhoods; and Roanoke Neighborhood Renaissance is asking for
a commitment from Council and from the City administration to move forward with
implementation of the program.
It was the consensus of Council that the City Manager and the City Attorney
be requested to prepare the proper measure endorsing the Roanoke Neighborhood
Renaissance Program, recognizing those issues that have been accomplished by
the City, listing those issues that need to be addressed, and formally recognizing the
contributions of those persons and organizations that participated in formulating the
program.
HOUSING/AUTHORITY-RENTAL INSPECTION PROGRAM: George C. Snead,
Jr., Director, Public Safety, introduced a briefing on the evaluation of the City's
Rental Certificate of Compliance Program, also known as the Rental Inspection
Program, which is an effort to continually improve the quality of life for all of
Roanoke's citizens. He called attention to substantial participation by various
groups in the evaluation; and advised that in 1996, Council adopted the Certificate
of Compliance Program for rental units and concurrent with Council's action was a
goal to evaluate the Rental Inspection Program after it had been in place for two
years. He stated that in early 1999, the City Manager appointed a group of persons
to evaluate the program and enlisted the assistance of the Regional Housing
Network. He noted that no formal action by Council will be requested today;
however, the City Manager will submit a formal report to Council in February based
upon the evaluation; whereupon, he recognized the Chairperson of the Evaluation
Committee and President of the Roanoke Regional Housing Network, Bill Poe, for
a more detailed briefing.
Mr. Poe advised that the evaluation process started in the spring of 1999 and
the evaluation committee consisted of David Bidler, representing The Legal Aid
Society; Ted Edlich, representing Total Action Against Poverty; Chris Muse,
representing Old Southwest, Inc.; William Skeen, representing the Roanoke
Neighborhood Partnership Steering Committee; Thomas Skelley, a citizen with
3
investor interests, George C. Snead, Mariam Alam Stacey, Daniel Pollock,
representing the City of Roanoke; Dana Walker, representing the Property Investors
Association; John Sabean, representing the Council of Community Services; and
himself representing the Roanoke Regional Housing Network. He stated that
approximately 12 meetings were held over a 12 month period and during that time,
two public forums were held with approximately 60 persons in attendance
composed of landlords, tenants, activists, property managers, neighborhood
groups, etc., and from those meetings and subsequent committee meetings,14
issues were identified to be discussed in the program which addressed the
redundance and overlapping of inspections between the City and the Roanoke
Redevelopment and Housing Authority's Section 8 program, mandatory versus
voluntary inspections, positive incentives for good maintenance, a longer time
period between inspections, more time to make repairs, programs should be city-
wide, the program is unfair and does not address deteriorating buildings -
particularly vacant buildings, tenants do not know whether properties have been
inspected, there is no effective mechanism for identifying when a rental unit is
leased illegally, adequate funding, efficiency in program design, the court process
and whether fines are adequate, programs for financing, coordination of resources
and activities, owner responsibilities, who is responsible for bad tenants, and fees
associated with the program. He noted that those issues were discussed in detail
and alternatives were presented at another public forum in October, where there was
no general disagreement with the recommendations of the evaluation committee;
i.e.: better coordination with the Roanoke Redevelopment and Housing Authority on
the inspection of Section 8 rental housing to keep certificates within a time period
of two years; the maximum length of time to complete a repair would remain at six
months; the current fee structure should be maintained; designate additional
rehabilitation areas to expand the program area; develop informational materials for
tenants, landlords, and property managers regarding the Landlord/Tenant Act, tenant
selection process, fair housing, strategy for addressing vacant housing issues;
continue to work on ways to identify rental units that are rented illegally; and
develop a funding pool to help with necessary repairs.
Mr. Poe advised that two recommendations were included in the City's
Legislative Program; i.e.: to require inspections on a regular basis rather than upon
the changing of tenancy or ownership of property; and inclusion of additional areas
to be subject to the Rental Inspection program which currently covers only
conservation/rehabilitation areas.
Ms. Wyatt suggested a review as to the feasibility of providing certain
incentives, for example: a three to five per cent, or the cost of repairs, whichever is
less, reduction in real estate taxes on a one time basis, if a structure is brought into
code compliance within a specified period of time. She stated that in future years,
the City will recoup the revenue because property values will increase.
4
Following questions by the Members of Council, and without objection by
Council, the Mayor advised that the briefing would be received and filed.
At 1:07 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Tuesday, January 18, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout, William White, Sr., Linda F. Wyatt and Mayor David A.
Bowers ......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Vice-Mayor C. Nelson
Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
DECEASED PERSONS: Mr. Trout offered the following resolution
memorializing the late George W. Sanderson, civic leader:
(#34634-011800) A RESOLUTION memorializing the late
George W. Sanderson.
(For full text of Resolution, see Resolution Book No. 62, page 427.)
ACTION:
Mr. Trout moved the adoption of Resolution No. 34634-011800.
The motion was seconded by Mr. Swain and adopted by the following
vote:
5
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
The Mayor presented a ceremonial copy of Resolution No. 34634-
011800 to Mrs. Sanderson.
ACTION:
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for a Closed Meeting to
discuss acquisition and disposition of real property for a public
purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City; and to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(I), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
6
ACTION:
ACTION:
CITY MANAGER: A report of the City Manager requesting that
Council convene in a Closed Meeting to discuss acquisition and
disposition of real property for a public purpose, where discussion in
open meeting would adversely affect the bargaining position or
negotiating strategy of the City, pursuant to Section 2.1-344 (A)(5), Code
of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Manager to convene in a Closed Meeting to discuss acquisition and
disposition of real property for a public purpose, where discussion in
open meeting would adversely affect the bargaining position or
negotiating strategy of the City, pursuant to Section 2.1-344 (A)(5), Code
of Virginia (1950), as amended. The motion was seconded by Mr. Swain
and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY GOVERNMENT: A report of the City Manager in response to
Council's request of December 20, 1999, regarding Year 2000
preparation costs, was before Council.
It was advised that the City began addressing the Year 2000
computer problem several years ago; each system was analyzed to
determine the most effective approach in making it compliant; and the
maximum total cost attributed to Y2K is $3,707,422.00; however,
$3,117,422.00 can be attributed to the replacement of five obsolete
systems that were otherwise planned for replacement within this same
time period; and costs directly related to the Y2K migration are
$590,000.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
7
ACTION:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CMERP-FLEET MAINTENANCE FUND-EQUIPMENT: A report of
the City Manager in connection with an inquiry of Council Member
Swain as to tool replacement in the Department of Fleet Management,
was before Council.
It was further advised that a report under date of January 4, 2000
regarding fund appropriations from the Capital Maintenance and
Equipment Replacement Program (CMERP) included a $40,510.00
appropriation for "hand and power tools" in Fleet Management, and
included a statement indicating that "many tools are broken, worn-out
or outdated and have not been replaced since 1981", which prompted
Council Member Swain to request a report on how this situation
developed and the City's plan to address the matter in the future.
The City Manager explained that since 1981, replacement of
broken tools has been an ongoing activity in an attempt to meet the
basic needs of City mechanics; funding is available through the Fleet
Management operating budget, which has annually averaged $4,000.00
for this purpose; however, the time had come in fiscal year 1999-2000
to address the need for a significant upgrade of outdated tools; an
upgrade would primarily address changes as a result of equipment
makers that are manufacturing vehicles which require specialized tools
for vehicle maintenance; and to sustain this effort, Fleet Management
will, on an annual basis, seek to secure the appropriate funds in its
annual operating budget.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
8
BUSES-DISABLED PERSONS: A report of the City Manager with
regard to an inquiry by Council Member Wyatt as to a reciprocal
agreement that would allow CORTRAN and STAR transportation
systems to cross jurisdictional lines, was before Council. The report
also addressed a communication from the Mayor under date of
December 30, 1999, requesting that the current transportation service
for disabled citizens be reviewed and that a brief overview of both
programs and options regarding possible alternatives be provided.
It was advised that currently, Greater Roanoke Transit Company
(GRTC) contracts with RADAR to provide STAR service; STAR service
is required by the Federal Transit Administration because GRTC
receives Federal funds for public transit; STAR provides transportation
for disabled citizens that reside within the City of Roanoke, and is
mandated by the Americans With Disabilities Act (ADA); STAR service
will transport passengers to and from any area within three-fourths of
a mile from the current Valley Metro fixed bus routes, and operates the
same hours as Valley Metro, i. e. 5:45 a.m. - 8:45 p.m., Monday thru
Saturday; GRTC presently pays RADAR $12.00 per trip, which is
anticipated to increase in the next fiscal year; and the fare charged to
citizens is limited to $2.50 per trip by Federal regulation, and
consequently, each trip is subsidized by $9.50.
It was further advised that CORTRAN, the Roanoke County van
service, is not mandated by the Americans With Disabilities Act
because Roanoke County does not receive Federal funds for public
transit; CORTRAN provides transportation service for elderly and
disabled County residents throughout Roanoke County, by transporting
County citizens anywhere within the borders of Roanoke County, as
well as the City of Roanoke and the City of Salem, between the hours
of 7:30 a.m. - 5:30 p.m., Monday - Friday; and Roanoke County also
contracts with RADAR to provide this service, and because of their
larger service area, the cost is approximately $18.00 per trip, and the
fare charged to CORTAN passengers is $3.50.
It was explained that RADAR recently received a Job
Access/Reverse Commute grant and will begin a deviated fixed route
service in Roanoke County, along the Route 419 corridor, and along
West Main Street in Salem, which is anticipated to begin in the spring
of the year 2000; the new transit service will be coordinated with Valley
Metro and STAR; passengers will, at that time, be able to transfer from
one service to the next free of charge, which will provide transportation
for City residents to County areas at no additional cost to GRTC or to
9
ACTION:
ACTION:
the City of Roanoke; if Council requests that the current STAR systems
be expanded, additional funding will be needed; and two options were
presented that Council and the GRTC Board of Directors could
consider, along with the anticipated financial impact.
The City Manager recommended that passengers take advantage
of the new service to be offered this spring by the Job Access/Reverse
Commuter grant, which will provide a deviated fixed route service along
the Route 419 corridor and West Main Street in Salem.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS-BILLINGS AND COLLECTIONS-
WATER RESOURCES: A report of the City Manager, Director of Finance
and City Treasurer in response to concerns expressed by Mr. George
Gunther at the January 4, 2000, meeting of Council, was before the
body.
It was advised that Mr. Gunther's concerns pertained to
water/sewer service billing; whereupon, they addressed the various
issues, and explained that as with all major changes, customers will
become more accustomed to the new bill form over time, and the City
has used brochures, City Page articles and the CityWeb to help inform
customers of new changes and billing form.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
10
TAXES-REAL ESTATE VALUATION: A report of the Director of
Real Estate Valuation advising that as prescribed by law, the Office of
Real Estate Valuation has completed the annual general reassessment
program for fiscal year 2000-01; and "Change of Assessment Notices"
will be mailed to property owners on January 18, 2000, was before
Council.
ACTION:
ACTION:
It was further advised that the real estate tax base increased
approximately 2.8 per cent due to this year's annual reassessment;
overall, the general reassessment program and new construction
indicate growth of 4.5 per cent in the real estate tax base to July 1,
2000, which is up slightly from last year's 4.4 per cent rate; individual
property assessments vary widely from the City-wide average of 2.8 per
cent; most assessment changes will range from three per cent to seven
per cent, with a majority at five per cent or less; and assessment
appeals will be conducted from January 18 through February 15, 2000.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: A communication from Judy A. Bower tendering her
resignation as a member of the Roanoke Neighborhood Partnership
Steering Committee, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by Mr.
Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
11
ZONING-ROANOKE NEIGHBORHOOD PARTNERSHIP-FIFTH
PLANNING DISTRICT COMMISSION-OATHS OF OFFICE-COMMITTEES:
The following reports of qualification were before Council:
Sydnor W. Brizendine, Jr., and Willard G. Light as
members of the Board of Zoning Appeals for terms ending
December 31, 2001 and December 31, 2002, respectively;
Shirley M. Bethel, Alfred T. Dowe, Jr., and Mark A. Harris
as members of the Roanoke Neighborhood Partnership
Steering Committee, for terms ending November 30, 2003;
and
ACTION:
David K. Lisk as a member of the Roanoke Valley-
Alleghany Regional Commission, for a term ending
December 31, 2002.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
BUDGET-CAMP JAYCEE: William B. Robertson, Founder, Camp
Virginia Jaycee, Inc., appeared before Council and advised that since
the Camp was established in approximately 1969, over 31,000
individuals throughout the Commonwealth of Virginia with mental
retardation have been served. He further advised that in 1969, there
were approximately 7,500 Jaycees, which increased to 13,000 in 1987-
88; however, the numbers have now diminished to fewer than 2,300
Jaycees across the Commonwealth, which means that the Board of
Directors and those connected with Camp Virginia Jaycee must look to
alternate sources of funding; therefor, the Board of Directors elected
12
to enter into a $3 million capital campaign. He introduced Everett
Werness, President, Camp Virginia Jaycee, Inc., and Ms. Martha Parrott
and her son, Hank.
Mr. Werness advised that the Board of Directors proposes to
place $2.5 million into an endowment fund and use the annual interest
to send children to camp, with the remaining $500,000.00 to be used for
necessary building repairs.
Ms. Parrott advised that her son Hank was born with a genetic
disability, and two years ago, he attended Camp Virginia Jaycee for the
first time, participating in such activities as horseback riding, sitting
around a camp fire at night, and other activities that are adapted for
persons with disabilities. She stated that Camp Virginia Jaycee
provides a vital service for people like Hank and encouraged the City
to support the program.
Mr. Robertson requested that the City of Roanoke consider a gift
of $50,000.00 over a period of five years to help insure that Camp
Virginia Jaycee will continue to serve persons with mental disabilities.
Mr. Swain moved that the request be referred to 2000-01 budget
study. The motion was seconded by Mr. Hudson and unanimously
adopted.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of $15,000.00 for the Chess
Program to fund chess materials and tournament participation costs,
advising that this continuing grant program is funded with a private
donation, was before Council.
The School Board further requested a transfer of funds
($32,777.00) from General Fund Capital Outlay, to provide for interest
expense charged by the State for cash advances against the Literary
Fund loan for the Addison Aerospace Middle School renovation project.
A report of the Director of Finance recommending that Council
concur in the requests of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
13
ACTION:
Mr. Hudson offered the following emergency budget ordinance:
(#34635-011800) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 School Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 428.)
Mr. Hudson moved the adoption of Ordinance No. 34635-011800.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
CITY CODE-ZONING: The City Manager introduced a briefing on
a proposed zoning ordinance amendment that would have an impact on
approximately ten neighborhoods in the City of Roanoke; i. e.: a
proposed amendment and revision to Chapter 36.1, Zoning, Code of the
City of Roanoke (1979) as amended, to permit accessory apartments
outright, and to permit two-family dwellings by special exception, which
is scheduled for public hearing at the 7:00 p.m., Council session.
Evelyn S. Lander, Chief, Planning and Community Development,
presented a briefing on a public hearing that will be held by Council at
its 7:00 p.m., session this evening regarding the residential multi-family
Iow density zoning district. She advised that approximately 45 per cent
of the entire City is zoned for multi-family development, with about 30
per cent in the RM-1, Residential Multi-Family Low Density District,
which is a high percentage of multi-family housing within the City, and
a healthy mix for an urban area such as Roanoke is in the range of 25 -
30 per cent. She explained that the recommendation of the City
Planning Commission and Planning staff is intended to address the
14
manner in which lots are developed for a two family dwelling, or
otherwise known as a duplex, and the density of persons housed on a
single lot. She emphasized that the issue is not about rental property
versus homeowner.
Ms. Lander explained that specifically, the City Planning
Commission is recommending an increase in the lot size required for
a duplex to 7,000 square feet as opposed to the existing 5,000 square
feet provided for in the Zoning Ordinance. She stated that prior to 1987,
the City Code required 7,000 square feet for a duplex; however, this
requirement was deleted when the Zoning Ordinance was streamlined
to reduce the number of multi-family zones in the City. She noted that
any new duplex construction or conversion of an existing residence
will require a special exception permit from the Board of Zoning
Appeals, a public hearing will be held, affected property owners will be
notified, and the appropriateness of the development will be considered
in accordance with standards as set forth in the Zoning Ordinance,
such as the amount of traffic that will be generated, availability of
utilities, and whether or not the development is compatible with the
character and appearance of the adjoining neighborhood. She advised
that also included is an affordable housing provision which makes it
easier for a home owner to have an accessory apartment in their home
which can be as large as up to 25 per cent of the floor area of the
existing structure. She noted that accessory apartments are currently
allowed in all residential districts by special exception permit.
Ms. Lander explained that under the proposed provision in the
RM-1 District, a home owner will be permitted to obtain a permit from
the Zoning Administrator, based upon the same standards that
currently exist in the Zoning Ordinance, and this provision was
included in direct response to neighborhood comments received during
the study of multi-family zoning issues in Raleigh Court. She stated that
all existing duplexes would be considered legally conforming uses
under the proposed ordinance; however, if a duplex is destroyed by
greater than 50 per cent, it must have a lot area of 7,000 square feet in
order to rebuild, or the property owner will be required to obtain a
variance from the Board of Zoning Appeals. She explained that the
amendment is needed to balance the amount of multi-family and single-
family housing that could be developed in the City, and as previously
mentioned, approximately 45 per cent of the City is zoned for multi-
family and each one of these individual properties could ultimately be
converted to multi-family or built on as multi-family.
15
Ms. Lander stated that the goal of the City Planning Commission
is to provide a healthy mix of housing types that provide affordable
housing for all persons, while encouraging quality development that
will enhance .property investment and quality of life for all persons. She
further stated that the stabilization of the City's neighborhoods and
enhancement of the built environment is very important to Roanoke's
future; the RM-1 amendment is one tool to help address housing
density and lot development and the amendment will help to evaluate
how development occurs in existing neighborhoods, as well as to
protect neighborhood character.
Ms. Lander advised that while this amendment was developed
over several meetings with the Greater Raleigh Court Civic League, the
City Planning Commission and staff also worked with the Roanoke
Valley Home Builders Association and the Roanoke Valley Association
of Realtors, because the proposed amendment does have an effect on
all other City neighborhoods where there is RM-1 zoning. She stated
that other neighborhood leaders were invited to attend the meetings
which were held in Raleigh Court to hearzoning and multi-family issues
because they are also issues that affect other neighborhoods; and
other neighborhoods that have the RM-I zoning include Williamson
Road, Hollins Road, Southeast Roanoke, Garden City, Villa Heights, and
Melrose/Rugby, etc. She noted that Planning staff attended various
neighborhood meetings to discuss the proposal, and neighborhood
leaders attended the City Planning Commission public hearing that was
held in December, 1999, in support of the proposed zoning amendment.
Ms. Lander explained that if the proposed amendment is not
approved by Council, the City will continue to have lots developed for
two family purposes that are 5,000 square feet in size, which means
that there will be a continuation of the overcrowding issues that
neighborhoods are currently experiencing by permitting more people
on a small lot and the parking of vehicles on the premises that reduces
the amount of available green space, thus, affecting the quality of life
for all residents and property owners whether they own or rent the
property. She added that there is also a concern that there will
continue to be the conversion of existing single-family houses into
multi-family dwellings, which is of primary concern to residents of
Raleigh Court.
In conclusion, Ms. Lander stated that the proposed RM-1
amendment is one tool that will help to stabilize and to balance housing
in the City, the amendment is helpful in creating the best scenario for
16
Roanoke's future, the proposed amendment should not be seen as one
that prevents the use of a property for a duplex, rather it should be
looked upon as allowing property investment and development using
improved standards that enhance the quality of life for all property
owners. She stated that as in Raleigh Court, when Planning staff
concludes additional neighborhood plans in other parts of the City,
existing zoning and land use patterns will be reviewed, along with
consideration of additional rezoning requests, which will be forwarded
to Council in order to reduce zoning and land use conflicts.
Mr. E. Duane Howard, 508 Walnut Avenue, S. W., advised that at
the City Planning Commission public hearing, concern was expressed
regarding the provision that if a duplex is destroyed by greater than 50
per cent, it must have a lot area of 7,000 square feet in order to rebuild,
or the property owner will be required to obtain a variance from the
Board of Zoning Appeals. He stated that some property owners did not
understand why they could not rebuild the duplex as it previously
existed, and requested that Council give further consideration to that
specific provision.
Mr. George Gunther, P. O. Box 12353, Roanoke, Virginia,
expressed concern for those persons who use revenue from duplex
rental to supplement their annual income, and advised that the City
should do more to encourage people to live in Roanoke. He urged that
there be further study of the proposed amendment prior to adoption by
Council.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
PURCHASE/SALE OF PROPERTY-CITY PROPERTY: The City
Manager submitted a written report advising that Serenity Funeral
Home, LLC, identified a need to expand its facility at 126 Gilmer
Avenue, N. W.; to facilitate expansion, the City of Roanoke agreed to
sell three of its properties adjacent to the funeral home (Official Tax
Nos. 2012705, 2012706 and 2012707), which lots comprise 12,763
square feet; the City and Serenity Funeral Home entered into a certain
Contract of Sale, dated August 12, 1999, with a closing date to occur 60
17
ACTION:
days later, at a purchase price of $51,052.00 for .293 acre at $4.00 per
square foot; on September 20, 1999, the Water Resources Committee
authorized extension of the closing until December 15, 1999; however,
Serenity Funeral Home was unable to close at that time.
It was further advised that Serenity Funeral Home intended to
borrow funds from an affiliated corporation, but the funds were no
longer available; Serenity Funeral Home still desires to purchase the
property at the agreed upon purchase price and is currently seeking
requisite financing to do so; and Serenity Funeral Home has requested
an extension of the closing date until March 31, 2000.
The City Manager recommended that she be authorized to extend
the closing date to March 31, 2000, under the terms of Contract of Sale
dated August 12, 1999.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#34636-011800) A RESOLUTION authorizing the City Manager to
execute any documents necessary to grant an extension of time in
which to hold the closing on the transfer of property from the City to
Serenity Funeral Home, L.L.C. (Purchaser), until March 31, 2000.
(For full text of Resolution, see Resolution Book No. 62, page 429.)
Mr. Swain moved the adoption of Resolution No. 34636-011800.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY MARKET-CITY PROPERTY: The City Manager submitted a
written report advising that the City of Roanoke and Downtown
Associates entered into a 20 year lease of the City Market building on
January 27, 1983; however, the lease commenced on January 1, 1983;
the City Market building is leased as a food-oriented specialty retail
shopping center for the duration of the contract; the lessee shall,
during the term of the lease, maintain the premises in reasonably good
18
ACTION:
condition and repair; and the lessee shall have the right during the term
of the lease to make alterations, changes, improvements and additions
to the premises as the lessee may desire which are in conformance
with the laws and ordinances of the City, including the City's historic
district zoning regulations, provided that such work, when completed,
will not impair the structural integrity or soundness of the building and,
provided further, that if any of the lessee's proposed work would
change the exterior or interior appearance of the premises, the lessee
shall, before undertaking such work, obtain prior approval of the lessor.
It was further advised that the City and representatives of
Downtown Associates have agreed to amend that portion of the
contract with regard to repairs, which is intended to clarify the
responsibilities of the lessor and the lessee and to further ensure that
the market building remains economically sound; in concurrence with
the amended agreement, the lessor shall maintain the outside of the
building in a manner that is acceptable to the lessee and the lessor to
the extent reasonably possible and in accordance with the Uniform
Statewide Building Code, or other applicable statute, code or ordinance
in effect at the time of needed repairs; the lessee shall maintain the
inside of the building in accordance with the Uniform Statewide
Building Code, or other applicable statute, code or ordinance; the
lessee shall pay for any inside repair that is less than $1,000.00; the
lessor shall reimburse the lessee for inside repairs exceeding the
amount of $1,000.00, but said repairs must be approved by the City
Manager, or the City Manager's designee, within seven working days
before such repairs are effected; and the lessee may effect emergency
repairs of any amount, such as the emergency repair or replacement of
the HVAC system or the elevator, without prior approval by the lessor,
and the lessor shall reimburse the lessee for such repairs, in
accordance with the agreement, as amended, as long as the lessee
notifies the lessor of such repairs as soon as practicably possible and
repairs at that time are otherwise approved by the lessor.
The City Manager recommended that she be authorized to
execute and attest, respectively, Amendment No. 1 to the Agreement
dated January 27, 1999.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
19
(#34637) AN ORDINANCE authorizing execution of Amendment
No. 1 to the Agreement between the City ("Lessor") and Downtown
Associates ("Lessee"), dated January 27, 1983, providing for the
amendment of Paragraph No. 8 in said Agreement, said paragraph
relating to maintenance responsibilities of Lessee and Lessor.
(For full text of Ordinance, see Ordinance Book No. 62, page 455.)
The motion was seconded by Mr. Harris and adopted by the
following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY MARKET-BUDGET-CITY PROPERTY: The City Manager
submitted a written report advising that bids for removal of the existing
canopy roof and replacement with a new roof while providing
protection for the street around the City Market Building, were received
on December 7, 1999; whereupon, the City Manager recommended that
Council authorize appropriation of $53,875.00 to remove and replace
the roof and to properly abate the asbestos containing materials at the
Market Building, in accordance with contract documents as prepared
by the Office of the City Engineer; that the Director of Finance be
authorized to establish a new Capital Projects Fund Account entitled,
"Market Building Canopy Roof Replacement", and transfer the
following funds:
From Fixed Asset Maintenance
From Capital Improvement Reserve
Buildings and Structures
Total
$25,000.00
$28,875.00
$53,875.00
Reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34638-011800) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
20
ACTION:
(For full text of Ordinance, see Ordinance Book No. 62, page 430.)
Mr. Trout moved the adoption of Ordinance No. 34638-011800.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Following discussion, it was the consensus of Council that the
City Manager be requested to report to Council during fiscal year 2000-
01 budget study with a comprehensive analysis of the highest and best
use of the City Market Building. The Mayor requested that the report
include information on sidewalk cafes (does the City promote sidewalk
cafes, are there certain restrictions on sidewalk cafes should the
sidewalk under the canopy of the City Market Building be extended,
etc.), and that the City Manager also address any other pertinent areas
surrounding the City Market Building.
SEWERS AND STORM DRAINS: The City Manager submitted a
written report advising that the Roanoke River Interceptor Sewer
Replacement is part of the renovation and expansion of joint use sewer
facilities considered by Council at its meeting of December 13, 1993;
and current project cost is estimated at $66,090,790.00, with the City's
share being $25,145,096.00.
It was further advised that the project is approximately 95 per
cent complete, with a scheduled completion date of February 15, 2000;
the project included construction of a tunnel to carry the proposed
sewer near the intersection of Jefferson Street and Reserve Avenue;
the tunnel was necessary to cross under the railroad tracks and the
subject roadway intersection to avoid disruption of rail and vehicular
traffic; the tunnel construction encountered unstable soil conditions
underground that required the use of pressurized grout stabilization to
prevent cave-in of the excavation; and proposed Change Order No. 5
includes all additional costs associated with grout stabilization
($375,000.00), which has been concurred in by Black & Veatch, the
City's consultant.
21
ACTION:
It was explained that Change Order No. 5 also includes the
additional cost for stabilization of soft soils under the proposed sewer
pipeline at several locations through December 20, 1999 ($85,000.00);
and the proposed change order cost is apportioned between the
participating jurisdictions, as follows:
City of Roanoke 36.7% $168,820.00
City of Salem 33.7% $155,020.00
Roanoke County 29.6% $136,160.00
Total $ 460,000.00
It was further explained that the contractor has submitted other
requests of approximately $1,000,000.00 not covered by Change Order
No. 5; and the validity of these requests are under investigation by City
staff and the consultant, and will be brought forward only if determined
to be valid and appropriate.
The City Manager recommended that she be authorized to
execute Change Order No. 5, in a form to be approved by the City
Attorney, with Alex E. Paris Contracting Co., Inc., in the total amount of
$460,000.00 and 25 additional calendar days of contract time.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency ordinance:
(#34639-011800) AN ORDINANCE authorizing the City Manager's
issuance of Change Order No. 5 to the City's contract with Alex E. Paris
Contracting Co., Inc., for the Roanoke River Interceptor Sewer
Replacement Contracts Al, A2, BI & B2; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 432.)
Mr. White moved the adoption of Ordinance No. 34639-011800.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
22
TRAFFIC-STREET LIGHTS-BUDGET: The City Manager submitted
a written report advising that the Central Business District (CBD) traffic
signal system coordinates the operation of 44 signalized intersections
in the downtown area; funding in the amount of $1,350,000.00 was
included in the 1996 Bond Referendum for plans and equipment needed
to replace the existing system which has been in operation for
approximately 20 years; and it is projected that the new system may
last for 20 years.
It was further advised that the Outlook Roanoke plan, which
serves as a vision for downtown Roanoke, included a recommendation
for changing Salem Avenue and Campbell Avenue to two-way traffic;
the City's Traffic Engineering Division and the City's project consultant,
Wilbur Smith Associates, considered alternative procurement methods
and determined that "competitive negotiation for the procurement of
other than professional services" is the best method for procuring a
new computerized traffic signal system; and under this method,
proposers are required to demonstrate experience in the
implementation of traffic signal systems, including construction,
software development, integration, system maintenance and related
activities for systems similar in size and scope to the City's project.
It was explained that public advertisement for bids was published
in The Roanoke Times and The Roanoke Tribune; proposals were
received and publicly opened on Tuesday, October 5, 1999, from four
firms; interviews were held with each firm on November 17, 1999;
subsequent negotiations were conducted with Richardson-Wayland
Electric Corporation and Davis H. Elliot Co., Inc.; and based upon the
various criteria established for evaluation purposes, Davis H. Elliot Co.,
Inc., was selected for the project, at a contract price of $926,611.25.
The City Manager recommended that Council accept the proposal
of David H. Elliot Co., Inc., and award a contract, in the amount of
$926,611.25, to furnish all equipment, materials, labor, and services
necessary to provide and completely implement a fully-operational,
microcomputer-based traffic signal control system, and establish a
contingency in the amount of $90,000.00; and transfer $1,016,611.00
from Streets and Sidewalks Category of the 1996 General Obligation
Bonds to the "CBD Signal System", Account No. 008-052-9544-9001.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
23
ACTION:
(#34640-011800) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 432.)
Mr. Hudson moved the adoption of Ordinance No. 34640-011800.
The motion was seconded by Mr. Trout and adopted by the following
vote:
ACTION:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Hudson offered the following emergency ordinance:
(#34641-011800) AN ORDINANCE accepting the proposal of
Davis H. Elliot Co., Inc., for the construction of the Central Business
District Traffic Signal System, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other
proposals made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 433.)
Mr. Hudson moved the adoption of Ordinance No. 34641-011800.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CMERP-POLICE DEPARTMENT-BUDGET-EQUIPMENT: The City
Manager submitted a written report advising that critical capital
maintenance and equipment replacement needs have been identified
for various City departments; and 16 police patrol automobiles have
been determined as critical and in need of replacement; whereupon, the
City Manager recommended that Council authorize the purchase of 16
new police patrol automobiles from Magic City Motor Corporation, for
24
ACTION:
a total cost of $333,184.00 and reject the other bid received by the City;
and appropriate $333,184.00 from current year Capital Maintenance and
Equipment Replacement Program to Fleet Management, Account No.
017-052-2642-9010.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34642-011800) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Fleet Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 434.)
Mr. Hudson moved the adoption of Ordinance No. 34642-011800.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Hudson offered the following resolution:
(#34643-011800) A RESOLUTION accepting the bid of Magic City
Motor Corporation, to provide motor vehicles for use by the Police
Department; and rejecting all other bids made for such items.
(For full text of Resolution, see Resolution Book No. 62, page 436.)
Mr. Hudson moved the adoption of Resolution No. 34643-011800.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
25
ACTION:
CMERP-BUDGET-EQUIPMENT: The City Manager submitted a
written report advising that critical and time sensitive capital
maintenance and equipment replacement needs have been identified
for various City departments; whereupon, the City Manager
recommended that Council authorize the purchase of two new full size,
one-half ton pickup trucks from Pinkerton Chevrolet-GEO, Inc., for a
total cost of $30,059.20; two new full size, four-wheel drive utility
vehicles from Magic City Motor Corporation, for a total cost of
$55,534.00; reject all other bids received by the City; and appropriate
$38,146.00, as follows:
$26,330.00 from prior year Capital Maintenance and
Equipment Replacement Program to Fleet Management
Account No. 017-052-2642-9010.
$11,816.00 from current year Capital Maintenance and
Equipment Replacement Program to Fleet Management
Account No. 017-052-2642-9010.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34644-011800) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Fleet Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 437.)
Mr. Harris moved the adoption of Ordinance No. 34644-011800.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34645-011800) A RESOLUTION accepting bids made to the City
for furnishing and delivering vehicles, upon certain terms and
conditions; and rejecting all other bids made to the City.
26
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 438.)
Mr. Harris moved the adoption of Resolution No. 34645-011800.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CMERP-FIRE DEPARTMENT-EMERGENCY SERVICES-
EQUIPMENT: The City Manager submitted a written report advising that
critical capital maintenance and equipment replacement needs have
been identified for various City departments; there is a need to replace
two ambulances in the Fire/EMS Department which are experiencing
high mileage, increased maintenance cost and downtime, all of which
causes concerns with regard to reliability; whereupon, the City
Manager recommended that Council authorize the purchase of two new
ambulances from Wheeled Coach, N. C., Inc., for a total cost of
$127,680.00; and reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34646-011800) A RESOLUTION accepting the bid of Wheeled
Coach, N.C., Inc., for the purchase of two new ambulances, upon
certain terms and conditions; and rejecting all other bids made for such
items.
(For full text of Resolution, see Resolution Book No. 62, page 439.)
Mr. Harris moved the adoption of Resolution No. 34646-011800.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
27
BUDGET-WATER RESOURCES: The City Manager submitted a
written report advising that the Safe Drinking Water Act (SDWA), 1996
Amendment, required states to develop a comprehensive Source Water
Assessment Program that will identify the boundaries of the
assessment areas that supply public water, which includes delineation
and mapping referenced in Exhibit B of the Source Water Assessment
Grant; inventory contaminants and assess water system susceptibility
to contamination which includes land use activity inventory referenced
in Exhibit B of the Source Water Assessment Grant; and inform the
public of the results.
It was further advised that the deadline to complete the Source
Water Assessment for the City of Roanoke is October 31, 2001; the
Roanoke City Water Department submitted an application for financial
assistance to prepare the Source Water Assessment for Carvins Cove;
the Source Water Assessment Grant Agreement has been tentatively
approved by the State and needs to be accepted by the City of Roanoke
and returned to the Department of Health by February 1, 2000; the
Source Water Assessment Grant provides financial assistance to the
City of Roanoke, in the total amount of $40,000.00 (consisting of
$20,000.00 for the Land Use Activity Inventory and $20,000.00 for
Delineation and Mapping)for preparation of the Assessment; and funds
will be used to pay or to supplement other water funds to pay a
consultant to work with City staff, the Virginia Department of Health,
and the State and land situated in Roanoke, Botetourt and Bedford
Counties to develop Source Water Protection Plans.
The City Manager recommended that she be authorized to accept
the Source Water Assessment Grant, in the amount of $40,000.00, and
execute the requisite grant agreement and documents relating thereto;
and authorize the Director of Finance to establish an account in the
Water Department budget to monitor the expenditure of the grant and
additional funds as appropriated to complete the Source Water
Assessment.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34647-011800) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Water Fund Appropriations, and providing for
an emergency.
28
ACTION:
(For full text of Ordinance, see Ordinance Book No. 62, page 440.)
Mr. Trout moved the adoption of Ordinance No. 34647-011800.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following resolution:
(#34648-011800) A RESOLUTION accepting the Source Water
Assessment Grant offer made to the City by the Commonwealth of
Virginia, Department of Health, and authorizing execution of any
required documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 62, page 441.)
Mr. Trout moved the adoption of Resolution No. 34648-011800.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-WATER RESOURCES: The City Manager submitted a
written report advising that demand for new services, hydrants and
lines created by a strong economy has exceeded the budget
expenditure estimate, and revenue received to date for new services
has exceeded the budget estimate; Council, on June 7, 1999,
determined that a water supply emergency existed and approved a
Water Conservation Plan; the City has purchased water from the City
of Salem, Roanoke County and the Town of Vinton from July 1, 1999,
through December 22, 1999, and has successfully reduced
consumption from the Carvins Cove Reservoir by 50 per cent; and
Council approved appropriation of funds on August 16, 1999, to fund
purchased water.
29
ACTION:
Itwas further advised that Water Fund Account No. 002-056-2178-
9025, New Services, Hydrants and Water Lines, was initially budgeted
at $632,568.00 for fiscal year 1999-2000; as of December 31, 1999, fiscal
year 1999-2000 annualized expenditures for New Services, Hydrants
and Lines are projected to be $777,000.00, $237,432.00 over the amount
initially budgeted, and the cost to purchase water has exhausted
available funding in the fiscal year 1999-2000 budget; purchased water
from Roanoke County, the Town of Vinton and the City of Salem has
been suspended as of December 22, 1999; as of November 30, 1999,
expenditures for purchased water are $1,131,434.00, which expends all
funds currently appropriated in the fiscal year 1999-2000 budget for
purchased water; and estimated expenditures for purchased water for
the month of December, 1999 are $460,000.00.
The City Manager recommended that Council authorize
appropriation of $697,432.00 from Water Fund previous years retained
earnings to the following accounts:
002-056-2178-9025 - New Services, Hydrants and Lines $237,432.00
002-056-2160-2255 - Purchase Water - Salem (MWC) $140,000.00
002-056-2160-2256 - Purchase Water- Roanoke Co. (MWC) $270,000.00
002-056-2160-2257 - Purchase Water - Vinton (MWC) $ 50,000.00
(MWC) -- Mandatory Water Conservation $697,432.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34649-011800) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Water Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 442.)
Mr. Hudson moved the adoption of Ordinance No. 34649-011800.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
3O
ACTION:
POLICE DEPARTMENT-ACTS OF ACKNOWLEDGEMENT: The
City Manager submitted a written report advising that one of the
canines, currently utilized by the Police Department, has acute hip
dysplasia and has an expected active working life of no more than one
year; and the American Association of Retired Persons (AARP) has
contacted the Police Department with the offer of donating a fully
trained two-year-old Malinois, which will be trained in building
searches, tracking, article recovery and searches, suspect
apprehension, handler protection and explosives detection.
The City Manager recommended that she be authorized to accept
the gift of a fully trained Malinois (breed) canine from the AARP, to be
used by the Police Department's Canine Unit.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#34650-011800) A RESOLUTION accepting the American
Association of Retired Persons' offer to donate a Malinois canine for
the police department's canine unit.
(For full text of Resolution, see Resolution Book No. 62, page 443.)
Mr. Swain moved the adoption of Resolution No. 34650-011800.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
It was the consensus of Council that the City Manager and the
City Clerk be requested to recommend an appropriate method in which
to express appreciation to the American Association of Retired Persons
for their gift to the City.
DIRECTOR OF FINANCE:
BONDS/BOND ISSUES-BUDGET: The Director of Finance
submitted a written report advising that the City's 1999 general
obligation public improvement bonds have been issued and proceeds
31
ACTION:
have been appropriated; due to a mathematical error contained in the
original allocation to categories, the City needs to transfer $44,000.00
to Schools and out of Streets and Sidewalks, which does not alter the
bond issue in total, but rather is a reclassification between categories
and conforms to the bond referendum approved by the voters on
November 4, 1997; and the total, as adjusted, 1999 general obligation
public improvement bonds for schools will be $5,063,687.00 and
$3,702,901.00 for Streets and Sidewalks.
The Director of Finance recommended that Council adopt an
ordinance which will reclassify $44,000.00 1999 general obligation
public improvement bonds.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34651-011800) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects and School Capital Projects
Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 444.)
Mr. Harris moved the adoption of Ordinance No. 34651-011800.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BONDS/BOND ISSUES-BUDGET: The Director of Finance
submitted a written report advising that the United States Treasury
Regulations require the City to rebate to the Treasury those investment
earnings on proceeds of tax-exempt bonds to the extent such earnings
exceed yield on the related indebtedness; and the City is not required
to make a rebate payment to the Treasury if it is able to satisfy one of
the "spending exceptions" to the arbitrage rebate requirements set
forth in the Internal Revenue Code.
32
It was further advised that in order to finance a portion of the
City's ongoing public improvement projects, such as public schools,
public buildings, streets and sidewalks and storm drains, the City has
recently issued the following bonds: $23,000,000.00 principal amount
of City of Roanoke, Virginia, General Obligation Public Improvement
Bonds, Series 1996A, dated January 1, 1996 (the "Series 1996A
Bonds"); $13,010,000.00 principal amount of City of Roanoke, Virginia,
General Obligation Public Improvement Bonds, Series 1997A, dated
December 15, 1997 (the "Series 1997A Bonds"); and $26,020,000.00
principal amount of City of Roanoke, Virginia, General Obligation Public
Improvement Bonds, Series 1999A, dated October 1, 1999 (the "Series
1999A Bonds").
Itwas explained that the City reasonably expected, at the time the
Series 1997A Bonds were issued on January 15, 1998, that it would
satisfy the "construction issue" spending exception from the Federal
arbitrage rebate requirements of the Internal Revenue Code; and this
required the City to expend specific percentages of the bond proceeds
within six months, 12 months, and 18 months after the date the bonds
were issued, and to expend substantially all of the bond proceeds on
or before January 15, 2000, the second anniversary of the issuance.
Itwas noted that the public improvement projects being financed
with the proceeds of the Series 1996A Bonds, the Series 1997A Bonds
and the Series 1999A Bonds are interchangeable components within
major bond categories; as such, bond funding can be transferred
among the projects to meet spending exceptions without negative
implications; presently, the City will incur costs of approximately
$70,000.00 related to arbitrage rebate on the 1997A bonds, unless
reallocations between bond issues are made to the financing of certain
projects; and in order to ensure that the City has satisfied the
"construction issue" spending exception from arbitrage rebate
requirements, the Department of Finance, after consultation with the
City Attorney and the City's Bond Counsel, is recommending adoption
of a resolution reallocating the proceeds of the Series 1996A Bonds,
the Series 1997A Bonds and the Series 1999A Bonds among specific
projects as more fully set forth in the report.
The Director of Finance recommended that Council adopt a
measure reflecting the reallocation of the Public Schools Capital
Improvement Reserve, in the amount of $39,055.00, from the Series
1997A Bond issue to the Series t999A Bond issue; other reallocations
to be effected under a measure accompanying the report do not require
33
ACTION:
a budget ordinance because the use of different bond issues to finance
projects does not alter the account number used in the City's Capital
Projects Fund; and the above referenced reallocations will not affect
total funding of any project while saving the City approximately
$70,000.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34652-011800) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 School Capital Projects Fund Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 445.)
Mr. Harris moved the adoption of Ordinance No. 34652-011800.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34653-011800) A RESOLUTION of the City Council of the City
of Roanoke, Virginia, reallocating certain proceeds of its general
obligation public improvement bonds, Series 1996A, of its general
obligation public improvement bonds, Series 1997A, and of its general
obligation public improvement bonds, Series 1999A.
(For full text of Resolution, see Resolution Book No. 62, page 446.)
Mr. Harris moved the adoption of Resolution No. 34653-011800.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
34
CITY CLERK:
SCHOOLS: The City Clerk submitted a written report advising
that pursuant to Chapter 9, Education, of the Code of the City of
Roanoke (1979), as amended, establishing a procedure for the election
of School Board Trustees, the three year terms of office of F. B.
Webster Day, Marsha W. Ellison and Sherman P. Lea will expire on
June 30, 2000.
It was further advised that pursuant to Section 9-16 of the City
Code, on or before February 15 of each year, Council shall announce
its intention to elect Trustees of the Roanoke City School Board for
terms commencing July 1 through (1) public announcement of such
intention at two consecutive regular sessions of the Council and (2)
advertisement of such intention in a newspaper of general circulation
in the City twice a week for two consecutive weeks; Section 9-17 of the
City Code provides that applications must be filed in the City Clerk's
Office by March 10 of each year; application forms will be available in
the City Clerk's Office and may be obtained between the hours of 8:00
a.m., and 5:00 p.m., Monday through Friday; and information describing
the duties and responsibilities of School Board Trustees will also be
available.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the report
would be received and filed.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ZONING: Ordinance No. 34619, amending certain proffered
conditions contained in Ordinance No. 29028 adopted on March 28,
1988, which conditionally rezoned property located at 3113 Franklin
Road, S. W., to reflect certain changes in proffered conditions as shown
in the Second Amended Petition to Amend Proffers filed in the City
Clerk's Office on December 2, 1999, and as set forth in a report of the
City Planning Commission dated January 4, 2000, having previously
been before the Council for its first reading on Tuesday, January 4,
35
2000, read and adopted on its first reading and laid over, was again
before the body, Mr. Hudson offering the following for its second
reading and final adoption:
(#34619-011800) AN ORDINANCE to amend §§36.1-3 and 36.1-4,
Code of the City of Roanoke (1979), as amended, and Sheet No. 129,
Sectional 1976 Zone Map, City of Roanoke, in order to amend certain
conditions presently binding upon certain property previously
conditionally zoned C-2, General Commercial District.
(For full text of Ordinance, see Ordinance Book No. 62, page 425.)
ACTION:
Mr. Hudson moved the adoption of Ordinance No. 34619-011800.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
MUNICIPAL BUILDING-CREDIT UNION: Ordinance No. 34631,
authorizing and directing the proper City officials to enter into a five-
year lease between the City and the Roanoke Valley Federal Credit
Union, leasing a small area in the Second Floor Lobby of the Municipal
Building for placement by the Credit Union of an automatic teller
machine (ATM), as set forth in a joint report of the City Manager,
Director of Finance and City Treasurer to City Council dated
December 20, 1999, and as approved and required by the City Manager,
having previously been before the Council for its first reading on
Tuesday, January 4, 2000, read and adopted on its first reading and laid
over, was again before the body, Mr. Hudson offering the following for
its second reading and final adoption:
(#34631-011800) AN ORDINANCE authorizing and directing the
proper City officials to enter into a five-year lease between the City and
the Roanoke Valley Federal Credit Union leasing a small area in the
Second Floor Lobby of the Municipal Building for the placement by the
Credit Union of an automatic teller machine (ATM), pursuant to certain
terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 426.)
36
ACTION:
Mr. Hudson moved the adoption of Ordinance No. 34631-011800.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White
and Mayor Bowers ....................................................................... 6.
NAYS: Council Member Wyatt .............................................. 1.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
POLICE DEPARTMENT: Council Member Swain requested a
target date as to when 1999 crime statistics for the City of Roanoke,
along with a comparison of previous years, will be provided to Council;
whereupon, the Director of Public Safety advised that after conferring
with the Chief of Police, he would provide Council with a projected date
for submission of the report.
Council Member Swain also requested information on the
effectiveness of the COPE offices in the four areas of the City, and a
progress report on police precincts in the City, specifically the
Williamson Road/Melrose Avenue area.
BUDGET-COMPLAINTS-STATE HIGHWAYS: Council Member
Swain referred to complaints regarding the appearance of the recycling
center on 1-581 in the vicinity of the Roy L. Webber Expressway. He
called attention to the practice of the City of Los Angeles, California, in
which concrete traffic blocks with decorative stones are used to
conceal certain unsightly areas. He suggested that the matter be
referred to the City Manager for study and report to Council during
fiscal year 2000-01 budget study, with cost estimates for improving the
appearance of the above referenced area.
It was the consensus of Council to refer the matter to the City
Manager for report during fiscal year 2000-01 budget study.
TRAFFIC-DOWNTOWN NORTH: Council Member Trout called
attention to parking needs in the downtown Roanoke area, and advised
that for those businesses that have expressed a desire to move to
37
ACTION:
downtown Roanoke, the City should be in a position to provide a
timetable regarding the construction of a parking facility, or a specific
solution to address the parking situation.
It was the consensus of Council to refer the matter to the City
Manager for report.
SIDEWALK/CURB AND GUTTER-ACTS OF
ACKNOWLEDGEMENT: Council Member White commended citizens,
Council and City staff on the City's sidewalk, curb and gutter program
on Ferncliff Avenue, N. W.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 4:25 p.m., the Mayor declared the meeting in recess.
At 5:45 p.m., the meeting reconvened in the Council Chamber,
with Vice-Mayor Harris presiding, and all Members of the Council in
attendance, with the exception of Mayor Bowers and Council Member
Hudson.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Hudson were absent.)
At 5:45 p.m., the Vice-Mayor declared the meeting in recess until
7:00 p.m.
38
On Tuesday, January 18, 2000, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson,
Jr., James O. Trout, William White, Sr., Linda F. Wyatt and Mayor
David A. Bowers .......................................................................... 6.
ABSENT: Council Member Carroll E. Swain ........................... 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James
D. Ritchie, Sr., Assistant City Manager; William M. Hackworth, City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City
Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
HEARING OF CITIZENS:
ZONING: Mr. Adam J. Cohen, 6036 Chagell Drive, advised that the
City has no provision in the Zoning Ordinance fora duplex town house,
which is a two unit town house with single ownership of either side. He
requested that a new definition be added to Section 36.1-25, Definitions,
of the Code of the City of Roanoke (1979), as amended, to define a
duplex town house, as follows:
"A building containing two dwelling units, designed for
and occupied by not more than two families and providing
for individual ownership of each side of the dwelling."
Mr. Cohen requested that this type of housing unit be allowed in
a zoning district where two family dwellings are permitted, provided
that the following conditions are met: (1) lot size, setback, road
frontage, and parking requirements must be met as per the current
zoning ordinance for two family dwellings for each district; (2) duplex
town house lots may be subdivided for single ownership provided that
each lot have one-half of the lot size, road frontage and parking
39
requirements as per the current zoning ordinance for two family
dwellings for each district and in each case of subdivision, the new lot
line must run through the partition between the dwelling units; (3) each
side of a duplex town house must be served separately by all utilities,
including, but not limited to sewer, water, electricity, telephone, gas
and cable; and (4) upstairs/downstairs type duplex construction does
not qualify for designation as a duplex townhouse. He added that there
is a need for this type of housing in areas of the City where two family
dwellings are permitted; however, the Zoning Ordinance, as currently
drafted, provides that those dwellings must remain under one
ownership which typically means that it is a rental unit.
Mr. White moved that the matter be referred to the City Manager
and the City Attorney for study, report and recommendation to Council.
The motion was seconded by Mr. Trout and adopted. (The City
Manager later requested that the matter be referred to the City Planning
Commission for study, report and recommendation to Council.)
POLICE DEPARTMENT-COMPLAINTS-DRUGS/SUBSTANCE
ABUSE-LEGISLATION: Mr. JeffArtis, President, Lafayette Watchdogs,
a crime watch group in northwest Roanoke, addressed Council in
regard to support of legislation that will curtail drug trafficking in the
City of Roanoke, and referred to legislation enacted by the General
Assembly in the 1970's which could be used to curtail drug trade in
Roanoke's neighborhoods. He explained that the City of Virginia Beach
has used this legislation for over a year, which designates police
officers as agents to administer property for trespassing and provides
the landlord with the right to evict tenants to avoid liability of a public
nuisance, and the finding of drugs in any quantity triggers the
provisions of the statute. He noted that one provision of the statute
allows five concerned citizens to ask for a grand jury investigation of
a public or common nuisance, and, if found guilty, the landlord can be
fined up to $10,000.00; other provisions address contraband on
property, which is a violation of the lease and the landlord can
immediately terminate the lease; and another provision allows for
immediate termination of a lease or rental agreement for knowingly
allowing contraband on the premises.
Mr. Artis called attention to a further statute, which is the
narcotics common nuisance statute, that provides that once a landlord
has been notified of a common nuisance, the landlord is required by
law to act, and this statute allows for immediate termination of a lease
or rental agreement, and, if the landlord refuses to act, he orshe can be
40
arrested, with the first arrest being a misdemeanor and the second
arrest counting as a Class 6 felony; another statute, known as the drug
blight law, provides that a structure can be condemned due to drug
activity upon probable cause that the drug activity constitutes a public
health and safety hazard and this statute allows for the Department of
Housing to condemn the property based upon probable cause, the
property would then become the property of the City and the Court can
take over the property.
Mr. Artis referred to the success of the legislation in the City of
Virginia Beach, and, in the ten months that the legislation has been in
effect, crime/drug dealing has decreased in those neighborhoods
where the statutes are being used, and early data shows that with the
reduction of drug dealing and crime, property values have increased;
and one neighborhood which is 75 per cent African-American, reports
that 94 per cent of the persons living in the area support the use of the
legislation and the use of evictions to fight drug trade, 74 per cent
report an improved quality of life, and 45 per cent report no crime
related issues in their neighborhood.
Mr. Artis requested that the City of Roanoke implement the above
described legislation/statutes, increase salaries of police officers to a
beginning level of $30,000.00 per year, and establish a fund using
Community Development Block Grant monies to help landlords offset
the cost of lost revenue.
Mr. John Styles, 2024 Patterson Avenue, S. W., Member,
Mountain View Neighborhood Watch, advised that six months ago, a
person could not walk down Patterson Avenue without being stopped
by drug dealers and/or prostitutes which caused an influx of traffic to
the area. He stated that some of the problems have been eliminated,
but violators now sell drugs from private residences and the police
cannot do anything about it. He spoke in support of the legislation
referred to by Mr. Artis that would allow residents to report incidents,
which, in turn, would allow the grand jury to conduct investigations and
allow police officers to search the premises for illegal drugs.
Ms. Kathy Weeden, 1017 Ferdinand Avenue, S. W., advised that
the Mountain View Neighborhood Watch Group has given her new
hope. She referred to structural improvements to her home over the
last several years which have increased her property value to
$67,000.00, but because of crime and drug trafficking, she is ready to
move away from the area. She stated that during the past year, her
41
house has been broken into and personal property has been stolen, her
vehicle has been vandalized, and the police investigate and do the best
they can within the limits of their authority. She advised that there is
drug trafficking on either side of her house and drive-by shootings
occur frequently. She stated that she cares about Roanoke and its
citizens and she wants to help the police, but she is fearful every time
she leaves her home, and requested that Council adopt the appropriate
legislation to enable police officers to address the problems.
Mr. Stuart LaManna, 1035 Ferdinand Avenue, S. W., advised that
he has lived in the neighborhood for five years and he has made
numerous renovations to his home at considerable expense. He stated
that not all property owners maintain their homes; and in most
instances, property owners who reside in their homes are not as prone
to sell drugs from their residence, therefor, the problem appears to be
prevalent in rental property. He noted that the nuisance laws provide
a means to address the problems and allow the City to be more
proactive in its efforts to eliminate drug dealers. He called attention to
the beauty of the housing stock in Roanoke's older neighborhoods, but
some landlords are doing very little to maintain their property. He
stated that the Police Department needs support through more funding
and manpower.
Ms. Sue Snellings, 2230 Charlevoix Court, S. W., representing the
Norwich Neighborhood Alliance, referred to drug trafficking and drive-
by shootings in her neighborhood, and asked that the City address the
problems before they reach the magnitude of problems in other inner
City neighborhoods. She referred to a petition filed with the Police
Department containing the signatures of 95 persons calling for the
City's assistance, and since legislation has been adopted by the
General Assembly to address the problems, it should be strictly
enforced by the City.
Mr. Thomas Donnel, 2210 Charlevoix Court, S. W., advised that
citizens are not requesting Council to enact a new law, but simply to
enforce a law that is already in effect. He expressed concern with
regard to drug trafficking and drive-by shootings in his neighborhood,
and unless Council addresses the matter through existing legislation,
there will be further deterioration.
Mr. Sean Arjermandinia, 1443 Lafayette Boulevard, N. W., advised
that drive-by shootings, shooting of drug dealers by either unhappy
customers or rival gangs, shooting into cars and homes of residents,
42
vandalism to parked cars, and the sound of machine gun fire are
everyday occurrences in his neighborhood. He stated that drug dealers
are prevalent in the area and residents are being threatened and
intimidated into silence. He advised that police officers and citizens are
doing their best, but they are frustrated and action needs to be taken by
the City to enact the nuisance laws which have proven to be successful
in Richmond, Norfolk, Suffolk, Virginia Beach and Lynchburg. He
stated that no person should be forced to move from their home or to
be a prisoner in their home because of the actions of undesirable
persons.
Ms. Kathy El-Attar, 1605 Chapman Avenue, S. W., advised that
her neighborhood is unsafe, and her children cannot play in their own
yard. She stated that residents have called upon landlords for help, but
they seem to be interested only in the monthly rental income from the
houses where the drug trafficking takes place. She advised that there
is a large turnover of rental housing, drug trafficking, shootings, and
undesirable people who frequent the area. She expressed concern with
regard to decreased property values as a result of undesirable tenants.
Ms. Kathy Hill, 509 Arbor Avenue, S. E., President, Riverland Alert
Neighbors and President of the CARE Patrol (Crime Abatement
Residential Effort), spoke in support of the concerns of residents of the
ChapmanlPattersonlLafayettelNorwich neighborhoods, and advised
that the City's help is needed to enact the legislation referred to by Mr.
Artis. She stated that if something is not done to address the situation,
the problems experienced in the above referenced areas could move
into other neighborhoods of the City. She referred to other localities in
the Commonwealth of Virginia that have enacted the nuisance laws and
encouraged the City of Roanoke to enact similar legislation.
Ms. Lisa Knappe, 2220 Westover Avenue, S. W., called attention
to a duplex on Westover Avenue, where drug activity occurred. She
advised that residents provided the police with the names of violators
and filed complaints, etc., but lacking legal authority, the police could
not intervene; therfor, enactment by the City of the nuisance laws
referenced by Mr. Artis will be a step in the right direction.
Ms. Brenda McDaniel, 2037 Carter Road, S. W., President,
Greater Raleigh Court Civic League, spoke in support of efforts to
reclaim Roanoke's neighborhoods. She urged that Council do
everything within its power to protect and preserve inner City
neighborhoods, because the future of the City of Roanoke rests within
its neighborhoods.
43
Mr. Ray Barbour, 686 Montrose Avenue, S. E., expressed concern
that eliminating drug trafficking in one part of the City could cause the
problem to move to other neighborhoods.
Following discussion, Ms. Wyatt moved that the remarks of all
speakers be referred to the City Manager and the City Attorney for
report to Council at the next regular meeting on Monday, February 7,
2000. The motion was seconded by Mr. Trout and unanimously
adopted.
CITY EMPLOYEES: Ms. Angela Norman, 1731 Michael Street,
N. W., requested that City custodial workers be provided with lockers
in which to store personal possessions, such as prescription
medicines, etc. She advised that she previously forwarded a
communication under date of August 11, 1999, to the Acting City
Manager of the Building Maintenance Department explaining the
seriousness of the request; however, she was advised that although
the need was understood, no funds were available to purchase new
lockers or to locate used lockers. She stated that correspondence was
also sent to the Safety Specialist, who forwarded the request to the
Personnel Manager, to no avail. She advised that she clearly
understands budget limitations; however, the situation could result in
employee illness, which would ultimately cost taxpayers' money. She
explained that the validated needs of custodial employees are just as
important as other City employee needs and it is the City's
responsibility to provide a safe and healthy work place for all
employees.
Mr. Ted Kaplan, President, Municipal Employees Association
Local 2032, 4862 Old Mountain Road, N. E., advised that members of
Local 2032 have organized in order to provide a positive voice in the
City government work place. He stated that the organization will strive
to improve the working conditions for City employees and provide
better services for the City by working with Council, the City Manager,
and other organizations within the City government structure.
Mr. Trout moved that the request of Ms. Norman be referred to
the City Manager for response as soon as possible. The motion was
seconded by Mr. Hudson and unanimously adopted.
PUBLIC HEARINGS:
44
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Tuesday, January 18, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Radford and
Company that property located at 2154 McVitty Road, S. W., identified
as Official Tax Nos. 5100527, 5100528, 5100534 and 5100535, be
rezoned from RS-l, Residential Single Family District, to C-1, Office
District, subject to certain conditions proffered by the petitioner, the
matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, December 2 and Thursday, December 9,
1999, and in The Roanoke Tribune on Thursday, December 9, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to construct four office buildings,
was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, subject to conditions proffered at the
Planning Commission's public hearing. It was advised that the
proposed development is a reasonable extension of the office
development in this area and is perhaps preferable to single family,
residential development; the proffered architectural design is
compatible with the development with the residential neighborhood;
and the proffered condition relative to storm water management will
address potential storm water management problems that could arise
in the area.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that the following ordinance be placed upon
its first reading:
"AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 510, Sectional 1976 Zone Map, City
of Roanoke, to rezone certain property within the City, subject to
certain conditions proffered by the applicant."
The motion was seconded by Mr. Hudson.
45
In view of the fact that there were a number of persons who
wished to be heard, the Mayor requested that each speaker limit their
remarks to three minutes.
Edward A. Naif, Attorney, representing the petitioner, requested
that Council listen carefully to the merits of the proposed rezoning and
consider the recommendation of the City Planning staff and the
unanimous recommendation of the City Planning Commission in favor
of the rezoning. He explained that the request is to rezone several
parcels of land which will allow four buildings to be located on the
premises, in accordance with the development plan presented by
Radford and Company, containing a total of 17,000 square feet in four
buildings, with a maximum of 4,000 square feet in the largest building.
He stated that the proffers that were submitted were in response to City
staff's request which include: (1) the property will be developed in
substantial conformity with the development plan; (2) the buildings will
be designed and constructed in substantial conformity with the colonial
architecture illustrated in a brochure that was provided to Council
which is identical to a project that Radford and Company constructed
at the intersection of Woodhaven Road and Peters Creek Road; and (3)
the provision of storm water management. He called attention to three
neighborhood meetings which addressed issues of storm water
management, traffic and land use, and acknowledged that there has
been a problem with storm water runoff from the Roanoke County side,
across the property in question and down Gatewood Avenue; and his
client has met with City staff and initiated a process to install
improvements down the rear of the property at Gatewood Avenue to
help alleviate the existing storm water management problem.
In regard to traffic, Mr. Natt advised that residents have
expressed concern; therefore, an additional proffer has been submitted
to provide that all traffic will exit down McVitty Road to the traffic light
at Route 419, and the new proffer would not allow traffic to go down
Gatewood Avenue. He called attention to the remarks of the Chief of
Community Planning who stated that she did not believe it was suitable
or desirable for the property to be developed for single family
residential purposes and the proposed use is a reasonable and
appropriate use of the property. He pointed out that the City Planning
Commission report indicates that the comprehensive plan would be
followed if the request for rezoning is approved, neighborhood
compatibility can be upheld with the screening and buffering that is
shown on the development plan, and the property is oriented towards
Route 419 which leads to commercial development.
46
Mr. Bobby R. Caudle, 4231 Belford Street, S. W., representing the
Greater Deyerle Neighborhood Association, presented a petition signed
by 240 persons in opposition to the request for rezoning. He called
attention to the 1985-2005 comprehensive neighborhood plan which
provides that the preservation and enhancement of the City's existing
neighborhoods, attractive homes, tree lined streets, neighborhood
commercial districts, and local employment sites should be firmly
established and every neighborhood in the City should be active
participants in determining its own and Roanoke's future. He stated
that the comprehensive neighborhood plan encourages neighborhoods
to be involved in the planning process as a part of the overall plan, and
based on that part of the comprehensive plan, Council should deny the
request for rezoning. He referred to a 1970 agreement that was
prepared in conjunction with the City Planning Department and City
officials which provides that maintenance of the residential character
of the neighborhood, traffic on primary streets, protection of open
space, and maintaining the quality of the neighborhood environment
should be honored. He added that the agreement further states that
any future zoning or commercial development along the Route 419
corridor is not desirable and is viewed as a threat to the residential
integrity of the neighborhood. He advised that on June 29, 1992, the
City Manager and the City Attorney executed the agreement with the
Greater Deyerle Neighborhood Association establishing an
understanding to preserve the natural beauty and rural atmosphere of
the Greater Deyerle neighborhood, with particular attention on present
and future control of increased traffic volumes throughout the
neighborhood.
Mr. Edwin J. Ewing, 5024 Gatewood Avenue, S. W., advised that
it is inconceivable that any one would want to construct a single family
home on the property in question, and as a 40 year resident of the area,
he requested that Council approve the rezoning.
Mr. William Broyles, 2138 McVitty Road, S. W., representing
Oakgrove Church of the Brethren, requested that the rezoning petition
be denied due to increased traffic on McVitty Road. He called attention
to considerable pedestrian traffic on McVitty Road and increased traffic
would present a safety hazard. He advised that construction of more
office space will lead to more vacant space which will eventually lead
to property deterioration. He advised that people talk about the horrors
of driving on Route 419, the proposed office complex will generate even
more traffic, and asked that Council deny the request for rezoning.
47
Ms. Janice F. Shober, 1741 Driftwood Lane, S. W., representing
Oakgrove Church of the Brethren, and the Windsor Lake neighborhood,
spoke against the proposed rezoning and advised that if the property
is rezoned for business, it would be an infringement on the
neighborhood. Also, if the property is rezoned, she called attention to
an increase in traffic, and since residents walk and children play on
McVitty Road and Gatewood Avenue, a traffic hazard would exist with
as many as 600 additional vehicles per day.
The Reverend Edward Woodard, 2138 McVitty Road, S. W.,
representing Oakgrove Church of the Brethren, advised that the
property in question is located adjacent to the Church, therefor, the
congregation believes that the rezoning would change the character of
the neighborhood by giving the appearance of an expanding
commercial site. He stated that the Church is concerned about the
issue of traffic because of the residential character of the
neighborhood, there is considerable pedestrian traffic in the area, and
an increase in traffic would threaten pedestrian safety along McVitty
Road. He called attention to the increased likelihood of commercial
over development, because if the property is zoned commercial, there
will be other attempts to sell property as commercial which will cause
a snow bailing effect in a residential neighborhood. He referred to a
petition containing approximately 100 signatures from the congregation
of Oakgrove Church of the Brethren in opposition to the rezoning, not
only for the sake of the Church, but in the interest of the community at
large.
Mr. Todd Marcum, 2940 Keithwood Drive, S. W., urged that
Council deny the request for rezoning because it would negatively
affect the Oakgrove community and increase demands on a residential
area that does not have the infrastructure to support the proposed
development. He stated that even though the request was approved by
the City Planning Commission, it does not reflect the wishes of the
majority of residents of the area, and expressed concern with regard to
storm water management, increased traffic, and commercialization of
the community. He advised that additional office parks are not a
pressing need of the community, because there are numerous vacant
office spaces/buildings within walking distance of the proposed site,
and urged that Council deny the request for rezoning.
Ms. Jennifer Pfister, 4701 Norwood Street, S. W., spoke in
opposition to the request for rezoning, and advised that 99 per cent of
the residents of the area are against the proposed rezoning, and a
48
precedent will be set if the property is rezoned. She referred to the
Memorandum of Understanding between the City of Roanoke and the
Greater Deyerle Neighborhood Association which was signed by the
City Manager and the President of the Greater Deyerle Neighborhood
Association expressing the intent to preserve the natural beauty and
rural atmosphere of the Greater Deyerle neighborhood and to give
particular attention to present and future control of increasing volumes
of traffic throughout the neighborhood. She pointed out that approval
of the rezoning would be in violation of the Memorandum of
Understanding.
Mr. Charles Clark, 2154 McVitty Road, S. W., owner of the
property in question, spoke in support of the request for rezoning. He
stated that in the immediate area is a bank, a real estate office, and
Showtimers Theatre, therefor, he would consider that the property is
already commercial.
Ms. Cathy Comer, 5053 Gatewood Avenue, S. W., owner of
property adjoining the property proposed to be rezoned, spoke in
support of the request for rezoning. She advised that the proposed
development would be an enhancement to the neighborhood and would
offer a buffer to the noise and traffic from Route 419. She stated that
traffic volume would not be increased, and storm water run-off has
been a problem for the 12 years she has resided in the area; however,
no one has been willing to address the situation until now. She urged
that the City work with Radford and Company in their efforts to improve
the storm water situation and approve the request for rezoning.
Mr. Frank Radford, representing Radford and Company,
petitioner, appeared before Council and advised that several years ago,
a decision was made to expand Radford and Company because the
company has outgrown its current building on Franklin Road. He
stated that the property requested to be rezoned fulfills their building
expansion needs, drainage problems in the immediate neighborhood
have been addressed, and before the petition for rezoning was filed,
they approached representatives of the neighborhood to determine
major problem areas. He added that Radford and Associates would like
to remain in the City of Roanoke, and if the rezoning is approved, their
office will relocate to the proposed office park.
Mr. Rick Williams, 3725 Sunrise Avenue, N. W., Chairman,
Neighborhood Development Committee of the Williamson Road Action
Forum, advised that he was not speaking to the merits of the proposed
49
rezoning, but to proffers that are made as conditions for rezoning. He
stated that at the time of the Valley View Mall development which lies
along Valley View Extension, proffers were made by Faison and
Associates to allay the concerns of residents about the Valley View
development and since that time, residents have experienced a
nightmare trying to insure that the proffers are correctly enforced from
their point of view. He noted that there are external architectural issues
in regard to light pollution from the surrounding restaurants along
Valley View Extension and after more than two years, this is still an
ongoing and unresolved problem. He stated that there have been storm
water management issues with flooding on Valley View Avenue and
problems with mosquitos as a result of the retained water in the
drainage basin; there have been land use conflicts/problems and
referred to the weed choked berm on Greenland Avenue past the Valley
View development, down Oakland Boulevard toward Roundhill Avenue.
He explained that the City Planning Department has been helpful in
trying to resolve the issues, residents have spent over two years
debating about the enforcement of certain proffers and it does not
appear that the issues will be resolved any time soon. He stated that
because businesses generate tax revenue, there is strong pressure to
grant occupancy permits, regardless of whether proffers have been
properly adhered to, and once an occupancy permit has been granted,
it becomes almost impossible to enforce proffers after the fact. He
advised that he was not implying that Radford and Company would be
guilty of the same sins as Faison & Associates in respect to the Valley
View Boulevard rezoning, but the residents of Greater Deyerle have
good reason to question how faithfully the proffers of Radford and
Associates will be interpreted and enforced by the City.
There being no further speakers and no comments by the
Members of Council, the ordinance rezoning the property was lost by
the following vote:
AYES: None ....................................................................... 0.
NAYS: Council Members Harris, Hudson, Trout, White, Wyatt and
Mayor Bowers ............................................................................. 6.
(Council Member Swain was absent.)
CITY CODE-ZONING: Pursuant to Resolution No. 25523 adopted
by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Tuesday, January 18, 2000, at 7:00 p.m.,
5O
or as soon thereafter as the matter may be heard, to consider an
amendment and revision to Chapter 36.1, Zonin~l, Article III, Division 2,
Subdivision B, RM-I, Residential Multi-family Low Density District,
Code of the City of Roanoke (1979), as amended, to permit accessory
apartments outright, and to permit two-family dwellings by special
exception, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, December 30, 1999, and Thursday,
January 6, 2000, and in The Roanoke Tribune on Thursday, January 6,
2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that residents
of Greater Raleigh Court and other City neighborhoods have expressed
concern about the large amount of multifamily zoning and increasing
multifamily development in established neighborhoods, particularly
conversions of single-family structures to duplex and multifamily uses;
concerns include the compatibility and maintenance of duplex
development, as well as protection of property investment; multifamily
units have increased in the Greater Raleigh Court neighborhood; the
Greater Raleigh Court Neighborhood Plan was adopted by Council on
May 17, 1999; and following adoption of the Plan, the Department of
Planning and Community Development worked with the Greater Raleigh
Court Civic League, residents of Raleigh Court, Roanoke Regional
Home Builders Association and representatives of the Roanoke Valley
Association of Realtors to explore alternatives to address concerns
regarding multifamily zoning and development, was before Council.
The City Planning Commission recommended that Council
approve amendment of the RM-1, Residential Multifamily, Low Density
District, of the Code of the City of Roanoke (1979), as amended, to
provide as follows: two-family dwellings will be changed from a
permitted use to a special exception use in the RM-I district, thus
allowing consideration of appropriateness and compatibility with the
neighborhood as part of the public hearing by the Board of Zoning
Appeals; the required lot size fora two-family dwelling will be increased
from 5,000 square feet to 7,000 square feet, which provides more room
for parking and open space; compatible, affordable housing will be
provided by allowing accessory apartments in single-family dwellings
as a permitted use, as opposed to a special exception; Section 36.1-541
is repealed and amendments to Section 36.1-542 will allow the zoning
51
ACTION:
administrator the authority to act on exterior changes to the building
foundation; and existing two-family dwelling uses in the RM-1 district
may be legally continued.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34654-011800) AN ORDINANCE amending §36.1-107, Permitted
uses, §36.1-108, Special exception uses, and §36.1-542, General
requirements, and repealing §36.1-541, Application, of Chapter 36.1,
Zoning, of the Code of the City of Roanoke (1979), as amended, to
permit accessory apartments outright, and to permit two-family
dwellings by special exception only, in the RM-1 District; and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 449.)
Mr. Trout moved the adoption of Ordinance No. 34654-011800.
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter.
Rick Williams, 3725 Sunrise Avenue, N. W., Chairman,
Neighborhood Development Committee of the Williamson Road Action
Forum, spoke in support of the amendment to the RM-1 zoning
classification. He called attention to the same problems which are
currently experienced in the Williamson Road area, as well as the
Raleigh Court area, and in the future, it is hoped that certain of the
original provisions that were deleted from the proposed ordinance will
be restored, such as minimum requirements of space, prohibitions on
outside entrances, and parking restrictions.
Brenda McDaniel, 2037 Carter Road, S. W., President, Greater
Raleigh Court Civic League, spoke in support of the proposed
amendment, and advised that considerable work has gone into the
proposed amendment which addresses issues of importance to not
only the City's neighborhoods, but to the future of Roanoke City as a
whole. She explained that the amendment grew out of the concern of
the neighborhood about the proliferation of multi-family housing in the
City of Roanoke, and the Greater Raleigh Court area has led the way by
trying to call a halt to multi-family conversions because the
52
neighborhood has been particularly hard hit over the past 20 years with
the number of single family houses in Raleigh Court which have been
converted to multi-family use. She noted that the per centage of owner
occupied units has declined from 71 per cent in 1980 to 56 per cent in
1990 and, at the same time, the number of rental occupied units
increased from 29 per cent to 44 per cent, and the per centage of rental
occupied units in Raleigh Court today is higher than in the City of
Roanoke as a whole. She stated that the proposed amendment is not
about not wanting certain kinds of people or certain income groups in
the neighborhood, but it is about preserving the neighborhood,
encouraging home ownership and investment in the community, and
making Roanoke City an attractive place for families to move to and not
from. On behalf of the Greater Raleigh Court Civic League, she
requested that Council approve the proposed amendment.
Barbara Duerk, Member, City Planning Commission, advised that
the proposed amendment is needed because 45 per cent of the entire
City is zoned for multi-family development, with 30 per cent comprised
of the RM-1 category, which is a high per cent age of multi-family
housing. She explained that a healthy mix of housing for an urban area
such as Roanoke would be more in the range of 25 - 30 per cent. She
stated that the proposed amendment addressing the manner in which
lots are divided into two family or duplex dwellings and the density of
persons housed on a single lot needs to be addressed. She added that
it is not an issue of rental property versus home owner, instead, the
amendment is needed to balance the amount of multi-family and single-
family housing that could be developed within the City, with the goal of
providing a healthy mix of housing types which provides affordable
housing, encourages quality development, and enhances property
investment and quality of life for all people, regardless of whether they
rent or own their home. She advised that the City is currently
experiencing overcrowding, loss of green space and parking problems
in its neighborhoods because of the amount of multi-family
development and the increasing number of people on small lots. She
explained that the City Planning Commission is recommending that the
lot size required for a duplex be increased to 7,000 square feet, as
opposed to the existing 5,000 square feet; prior to 1987, there was a
requirement for 7,000 square feet for a duplex, however, that
requirement was deleted when the Zoning Ordinance was streamlined
to reduce the number of multi-family zones in the City. She further
explained that any new duplex construction or conversion of an
existing residence will require a special exception permit from the
Board of Zoning Appeals, when a request is heard by the Board of
53
Zoning Appeals, public hearing notice is provided and affected property
owners are notified as required by law, and the appropriateness of the
development is considered with adopted standards which include
traffic generation, utility availability, and compatibility with the
character and appearance of the adjoining neighborhoods. She
explained that the City has the ability to define designated standards in
an historic district and in neighborhoods that have overlay zones;
however, this provision was removed by the City Attorney from the final
draft of the amendment because it was felt that the City did not have the
authority granted to it by the General Assembly to enforce that
provision; however, the matter should be addressed in the future. She
advised that the proposed amendment was advertised and promoted
within neighborhood organizations throughout the City, and the RM-1
zoning district change will affect the entire City by providing better
housing.
Dr. Anthony Stovala, 1836 Greenwood Road, S. W., advised that
six years ago, the Greater Raleigh Court neighborhood took a long look
at itself and observed certain things that caused concern, with the
change in housing patterns at the top of the list. He added that a land
use survey was prepared which documented the lose of single family
homes and the increasing amounts of multi-family and rental units. He
advised that over the years, Raleigh Court residents have worked with
City officials and other neighborhood leaders and representatives of
real estate and home builders groups to develop a neighborhood plan
that was adopted by Council, and as they studied the issue, other
neighborhoods expressed the same concerns; therefor, rather than
focus on just the Raleigh Court neighborhood, they elected to work
with other neighborhoods and City staffto address the matter on a City-
wide basis. He explained that the goal for the neighborhoods and,
more importantly, for the City, is to maintain a viable balance of single-
family, multi-family and rental options for all citizens, because without
this balance, neighborhoods will deteriorate. He stated that Roanoke's
neighborhoods are all one community and for neighborhoods to thrive
and prosper, the City as a whole must thrive and prosper, and this
cannot happen unless Council makes a clear statement that Roanoke
is committed to making its neighborhoods stable and balanced
communities with a strong base of home ownership and a thriving
middle class. He explained that some persons may oppose the
proposed amendment on the basis that it restricts property rights, but
rights must be coupled with responsibility to neighborhoods and
communities; some may say that the proposal will prevent older
homeowners from staying in their homes by renting out a portion of the
54
home, but this concern has been addressed by allowing accessory
apartments under appropriate guidelines; and some may say that the
proposal is unnecessary because rising property values in desirable
areas of the City have discouraged these conversions, but it is believed
that property values reflect the perception of a neighborhood and if
conversions continue at the current rate, that perception can and will
change which has already been seen in other neighborhoods. He
stated that some persons may say that the proposal will lessen the
supply of inexpensive rental housing, but Raleigh Court residents
believe that the proposal will maintain a balance of many housing
options and without this change, single family homes and home
owners will decrease until the situation is irreversible. He stated that
the premise is to continue to work with others so that all citizens, be
they tenants, young families purchasing a first home, or seniors,
regardless of their income, the color of their skin, or the location of
their residence, will be proud to call Roanoke home.
Mr. James Armstrong, 619 Highland Avenue, S. W., advised that
the issue of rental versus home owner, is, in large measure, what the
proposed amendment addresses. He stated that when referring to
growth of rental housing in terms of healthy and unhealthy
neighborhoods, that represents a value judgment about rental housing.
He stated that renters share in pride of place, they share in the
concerns about the character and nature of their neighborhood, and
efforts to amend the zoning ordinance governing a specific category
reflects another set of the prejudices that are held concerning
ownership of rental occupied housing. He stated that the issue in
Roanoke has to do with attempting to maintain socio-economic
diversity; and as he listened to Raleigh Court residents address the
problems in their neighborhood, it appeared that the issues which were
raised had little to do with the zoning of the neighborhood but with the
community's efforts to enforce current guidelines. He added that the
comments he heard had more to do with failure to enforce current laws,
failure to enforce zoning regulations concerning appearance, and
failure to enforce use requirements in the current zoning and building
codes, therefor, many of the problems that the proposed amendment
addresses could be resolved if current rules and regulations are
enforced. He stated that his concern with the proposed zoning
ordinance amendment relates to the fact that currently an owner of a
RM-1 property is familiar with the permitted uses; however, the
proposed amendment makes future uses of that same property
relatively uncertain.
55
Matt Hawkins, 2431 Dorchester Drive, N. W., Vice-President,
Williamson Road Action Forum, spoke in support of the proposed
amendment. He called attention to deteriorating rental property, and
the persons who oppose the proposed amendment are generally the
persons who own the rental property. He stated that it is necessary to
enact the proposed amendment for the future of Roanoke, and the
Williamson Road Action Forum, as a whole, is in support of the
proposed amendment.
Mr. Adam J. Cohen, 6036 Chagall Drive, S. W., advised that
considerable time and effort was expended several years ago to zone
the City in what appears to be a logical fashion and it was taken into
account that there were issues in the building code which allowed a
single family home to be converted to a two family home; however,
those conditions are not being adhered to in many cases where
property owners are converting single family homes into two family
homes. He concurred in the remarks of Mr. Armstrong with regard to
the need for better enforcement by the City of current building/zoning
code regulations. He suggested that if Raleigh Court wishes to
improve its neighborhood situation, residents should petition Council
to rezone specific areas. He advised that 30 per cent of the City's
zoning will be affected as a result of the proposed amendment, and
currently, he can construct a two family home on a 5,000 square foot
lot; however, if the proposed amendment is approved, that right will be
taken away and can only be done by special exception as approved by
the Board of Zoning Appeals. He suggested that the matter be referred
back to the City Planning Commission for further consideration of
present zoning regulations and code enforcement.
Blair Smith, 1850 Oxford Avenue, S. W., spoke in support of the
proposed amendment and advised that the problem started when
Roanoke's older housing stock was viewed as something to exploit and
no longer as a home or a neighborhood. He stated that Raleigh Court
is looking for ways to put an end to that type of exploitation.
William Skeen, 1936 Avon Road, S. W., representing the Greater
Raleigh Court Civic League, spoke in support of the proposed
amendment. He advised that in the past, spot zoning of commercial
development and housing development that violated the original
planning character of the neighborhood contributed to the neglect that
is seen today. Secondly, he stated that an invasion of rental housing
changed the character of the neighborhood, and neglect was caused
by discouraged home owners which led to increased traffic, parking
56
problems, lifter, uncaring neighbors, noise, and lack of personal
investment. He advised that by adopting the proposed amendment,
Council has the opportunity to make a change that will effect over 30
per cent of the property in the City of Roanoke.
There being no further speakers and no comments by the
Members of Council, Ordinance No. 34654-011800 was adopted by the
following vote:
AYES: Council Members Harris, Hudson, Trout, White, Wyatt
and Mayor Bowers ...................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Swain was absent.)
ISTEA-GRANTS-HOUSlNG/AUTHORITY-WRABA: Pursuant to
motion adopted by Council, the City Clerk having advertised a public
hearing for Tuesday, January 18, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive citizen input on the
selection of transportation enhancement projects in fiscal year 2000-01
to be recommended to the State for funding under the Transportation
Equity Act for the 21st Century (TEA-21), the matter was before the
body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Tuesday, January 4, 2000, and Tuesday, January 11,
2000, and in The Roanoke Tribune on Thursday, January 6, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Manager advising that the Transportation
Equity Act for the 21st Century (TEA-21) was signed into Federal law in
June, 1998, which action reauthorized Federal surface transportation
programs for six years, from fiscal year 1998 to 2003, replacing the
Intermodal Surface Transportation Efficiency Act (ISTEA); the new law
provides $215 billion in spending authority for highways and transit,
including $3 billion for transportation enhancement projects; and TEA-
21 requires state departments for transportation to set aside ten per
cent of their Surface Transportation Program (STP) allocation each year
for transportation enhancements.
57
It was further advised that two enhancement project applications
have been received, as follows: Roanoke Redevelopment and Housing
Authority project which is the rehabilitation of an historic railroad
building adjacent to the functioning Norfolk Southern rail yard and is
eligible for the enhancement program, at a total estimated cost of
$10,650,000.00, with the Housing Authority requesting $650,000.00 in
TEA-21 enhancement funds; and Williamson Road Streetscape
Revitalization funding request for gateway and streetscape
improvements within the Williamson Road corridor which is submitted
by the City of Roanoke as a combined revitalization effort with the
Williamson Road Area Business Association, at a total estimated cost
of $1,000,000.00, with the City requesting $800,000.00 in TEA-21
enhancement funds.
It was explained that project applications must be formally
endorsed by Council and the Metropolitan Planning Organization (prior
to submittal to VDOT by the applicant by January 31, 2000);
Commonwealth Transportation Board approval of projects is expected
to occur in June, 2000; and the City Planning Commission received the
requests on January 12, 2000, and has submitted a recommendation to
Council under separate cover.
The City Manager recommended that Council endorse, by
separate resolutions, the above described project applications; agree
to pay the respective percentages of the total cost for each project and,
if the City elects to cancel any project, the City would reimburse VDOT
for the total amount of costs associated with any work completed on
either project through the date of cancellation notice; authorize the City
Manager to execute, on behalf of the City, City/State Agreements for
project administration, subject to approval of project applications by
VDOT; and authorize the City Manager to execute on behalf of the City,
a legally binding agreement with the Roanoke Redevelopment and
Housing Authority, subject to such application being approved by
VDOT, requiring the Housing Authority to be fully responsible for its
matching funds, as well as all other obligations undertaken by the City
by virtue of the City/State Agreement.
(For full text, see report on file in the City Clerk's Office.)
A report of the City Planning Commission endorsing the above
described project applications, was also before Council.
(For full text, see report on file in the City Clerk's Office.)
58
ACTION:
ACTION:
Mr. Trout offered the following resolution:
(#34655-011800) A RESOLUTION requesting that the
Commonwealth Transportation Board establish a project for the
rehabilitation of the historic railroad building adjacent to the
functioning Norfolk Southern rail yard.
(For full text of Resolution, see Resolution Book No. 62, page 452.)
Mr. Trout moved the adoption of Resolution No. 34655-011800.
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Resolution No. 34655-011800 was adopted by the following vote:
AYES: Council Members Harris, Hudson, Trout, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Swain was absent.)
Mr. Trout offered the following resolution:
(#34656-011800) A RESOLUTION requesting that the
Commonwealth Transportation Board establish a project for gateway
and streetscape improvements within the Williamson Road corridor.
(For full text of Resolution, see Resolution Book No. 62, page 454.)
Mr. Trout moved the adoption of Resolution No. 34656-011800.
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter; whereupon, Mr. Rick
Williams, 2725 Sunrise Avenue, N. W., Chairman, Neighborhood
Development Committee of the Williamson Road Action Forum, referred
to the Roanoke Comprehensive Development Plan 1985-2005, Roanoke
Vision, which addresses the destructive effects on the City of car
oriented commercial strip development, and advised that Williamson
Road may be the best example of an early case which has, for some
time, been in decline. He stated that Roanoke Vision notes how
59
neighborhood commercial centers, which will focus more on
pedestrian rather than automobile traffic, can be an effective way to
strengthen the social fabric of neighborhoods, and points out that the
Grandin Road/Crystal Spring areas are two good examples of this
concept. He advised that Roanoke Vision also states that new
commercial activity should be encouraged to focus more concentrated
centers at major intersections for maximum access and convenience,
and recommends development of effective zoning and definition of
guidelines for renovation and infill for improving problem areas in the
City. He requested thatwhen considering transportation enhancement
grants to improve the streetscape, the City should not lose site of the
fact that there needs to be a broader way to address transportation
issues, such as managing automobile traffic and encouraging
pedestrian traffic on Williamson Road, and there should be broader
participation in the entire process by neighborhood organizations. He
stated that thus far Williamson Road streetscape improvements have
largely been a matter of discussions between the City and the
Williamson Road Area Business Association and while the Williamson
Road Action Forum values the opinions of the Williamson Road Area
Business Association, their interests do not always coincide because
often neighbors have a different perspective on the propriety of
businesses in a commercial zone. He stated that it is hoped the City
will not lose site of the fact that following streetscape improvements,
Roanoke Vision addresses other issues that need to be dealt with if the
strip commercial areas of the City of Roanoke are to be viable and
friendly neighborhoods.
Resolution No. 34656-011800 was adopted by the following vote:
AYES: Council Members Harris, Hudson, Trout, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Swain was absent.)
SEWERS AND STORM DRAINS-EASEMENTS-CITY PROPERTY-
WATER RESOURCES: Pursuant to motion adopted by Council the City
Clerk having advertised a public hearing for Tuesday, January 18, 2000,
at 7:00 p.m., or as soon thereafter as the matter may be heard, in
connection with execution of the appropriate document reserving a 25
60
ACTION:
foot City sanitary sewer easement across City-owned property located
on Findlay Avenue, S. E., identified as Official Tax No. 4260506, the
matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Monday, January 10, 2000.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the Water Resources Committee recommending that
Council authorize the City Manager to take appropriate action to
advertise a public hearing, and lacking any comments to the contrary,
execute the appropriate document, in a form to be approved by the City
Attorney, reserving a 25 foot City sanitary sewer easement across City-
owned property, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34657) AN ORDINANCE authorizing the reservation of a 25'
sanitary sewer easement across City-owned property identified as
Official Tax No. 4260506, located on Findlay Avenue, S. E., upon certain
terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 456.)
The motion was seconded by Ms. Wyatt.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34657 was adopted, on its first reading, by the following
vote:
AYES: Council Members Harris, Hudson, Trout, White, Wyatt
and Mayor Bowers ........................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Swain was absent.)
61
ACTION:
EASEMENTS-APPALACHIAN POWER COMPANY-CITY
PROPERTY-INDUSTRIES-WATER RESOURCES: Pursuant to motion
adopted by Council, the City Clerk having advertised a public hearing
for Tuesday, January 18, 2000, at 7:00 p.m., or as soon thereafter as the
matter may be heard, in connection with execution of the appropriate
document granting an easement for the extension of overhead electric
power service across City-owned property and located adjacent to
Innotech, Inc., property on Ferndale Drive, N. W., Official Tax No.
6460103, to Appalachian Power Company, the matter was before the
body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Monday, January 10, 2000.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the Water Resources Committee recommending that
Council schedule a public hearing for January 18, 2000, and lacking any
comments to the contrary, authorize execution of the appropriate
document granting an easement across City-owned property to
Appalachian Power Company, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
(#34658) AN ORDINANCE authorizing the granting of an
easement for the extension of overhead electric power service across
City-owned property identified by Official Tax No. 6460103, and being
adjacent to the Innotech, Incorporated, property located on Ferndale
Drive, N. W., upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 457.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter; whereupon, Mr. George
Gunther, P. O. Box 12353, expressed concern over the perception that
electric power lines always seem to be installed in northwest Roanoke;
and inquired if such agreements are renegotiated every 10 to 15 years.
62
Ordinance No. 34658 was adopted, on its first reading, by the
following vote:
AYES: Council Members Harris, Hudson, Trout, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Swain was absent.)
BILLINGS AND COLLECTIONS-WATER RESOURCES: Pursuant
to motion adopted by Council, the City Clerk having advertised a public
hearing for Tuesday, January 18, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider changes to the
sewer exemption meter credit program which would require all
customers, where practical, to place meters in meter boxes to facilitate
reading of meters by City employees, the matter was before the body.
Advertisement of the public hearing was published in The
Roanoke Times on Wednesday, January 12, 2000.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the Water Resources Committee recommending that
Council approve the sewer exemption meter program which would
require all customers, where practical, to place the meters in meter
boxes to facilitate reading of meters by City employees, was before the
body.
It was explained that this program would have no
"grandfathering" of prior procedures; and would maximize operational
efficiency and avoid increased costs of manual processing, effective
February 1, 2000.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that Council concur in the recommendation of
the Water Resources Committee. The motion was seconded by
Mr. Trout.
Mr. Brian Allen, 1330 Lakewood Drive, S. W., advised that his
plumber estimates that it will cost in the range of $200.00+ to install the
proposed new system at his home. He stated that he currently has a
63
meter that has been inspected and approved by the City; the meter
does not have to be read by a City employee, and the meter can be
moved from one faucet to another in the front and rear of his home. To
have a meter by the street, he noted that it would be necessary to
redesign the pipeline to his residence at a cost of $800.00 - $1000.00
which is an undue burden. He advised that the present procedure has
been in effect for 20 years, the system has worked well and should not
be changed, and the proposal of the Water Resources Committee
places an unnecessary financial burden on property owners.
Ms. Barbara Duerk, 2607 Rosalind Avenue, S. W., advised that
she has three outside water faucets that are connected internally to a
meter inside her house which she reads periodically and reports to the
City on the amount of water used for outside water purposes. She
stated that she can understand why the City would want to conserve
water, but the proposal by the Water Resources Committee is not the
best alternative. She added that her plumber estimates that it will cost
in the range of $600.00 - $800.00 to make the proposed changes,
instead of the $200.00 report in the report of the Water Resources
Committee. She stated that the City is correct to expect an efficient and
cost effective system of accounting and to impose user fees for
services; however, she requested that Council instruct the Billings and
Collections Department to work with citizens and businesses to
"grandfather" those citizens who currently utilize the meters.
Charles Legg, 3602 Ridgewood Lane, S. W., advised that five of
the six houses on his street have sewer exempt meters. He explained
that approximately 15 years ago, a new water system was installed from
Peakwood Avenue to Ridgewood Lane and residents were required to
install pressure reducing valves before water service was activated. He
added that the pressure reducing valves are located in the basement of
the homes, and to modify the system to install a meter outside the
residence would require the replumbing of five homes which is
objectionable to property owners.
William Hagan, 440 Canterbury Lane, S. W., advised that the
present system is simple and inexpensive for the City to read and it
would be unfair to change the system for a small number of people who
have already invested considerable sums of money.
Suzanne Osborne, 1702 Blair Road, S. W., advised that she has
received an estimate of over $3,000.00 to accomplish the necessary
work. She volunteered her services to work with the Billings and
64
Collections Department to institute a computerized system of
addressing the matter that will be both cost effective for the City and
eliminate the need for additional expense to be incurred by property
owners. She called attention to the unfairness of enforcing the new
system in February when property owners do not know if they will be
allowed to use the exempt meters during the summer months when
there could be another water shortage. She expressed concern with
regard to the undue expense to property owners and requested that
they be allowed to continue to read their meters.
Vice-Mayor Harris requested that the record reflect that when the
matter was addressed by the Water Resources Committee, he
abstained from discussions and the vote because a sewer exempt
meter is in place at his personal residence, and he will also abstain
from discussing or voting on the issue at this time.
Mr. Hudson offered a substitute motion that the matter be
referred back to the Water Resources Committee for further study,
report and recommendation to Council. The motion was seconded by
Mr. Trout and adopted, Vice-Mayor Harris abstained from voting.
OTHER HEARING OF CITIZENS:
SEWERS AND STORM DRAINS-COMPLAINTS-BILLINGS AND
COLLECTIONS-WATER RESOURCES: Mr. George Gunther, P. O. Box
12353, expressed concern with regard to the composition of certain
City committees, and stated that instead of being solely composed of
City staff, there should be more citizen representation.
Mr. Gunther also expressed concern with regard to the overall
format of the city's water and sewer bill and the late payment fee which
takes money away from those citizens who can least afford it.
COMPLAINTS-POLICE DEPARTMENT-ZONING: Mr. Martin Jeffrey,
517 Rutherford Avenue, N. W., requested that Council consider the
impact of the proposed amendments to Article III, Division 2,
Subdivision B., RM-I, Residential Multifamily District, Low Density
District, Chapter 36.1, Zoninq, of the Code of the City of Roanoke
(1979), as amended, on other City neighborhoods, specifically the
Loudon/Melrose neighborhood that currently has 219 vacant lots. ( See
65
pages 14 - 17 with regard to the public hearings on an amendment and
revision to the Zoning Ordinance to permit accessory apartments
outright and to permit two-family dwellings by special exception in the
RM-1, Residential Multi-family Low Density District.)
Mr. Jeffrey also spoke in support of Mr. Eric Minor, who would
address Council following his remarks, in regard to a formal
harassment complaint which he filed against Police Officer W. G.
Boucher. He addressed the issue of perfection of justice which should
be of concern to all citizens, and law enforcement that is accountable
for its actions. He expressed concern regarding an incident involving
another citizen and Police Officer Boucher which is currently under
investigation by the City.
COMPLAINTS-POLICE DEPARTMENT: Mr. Eric Minor, 819
Seventh Street, N. W., addressed Council in connection with alleged
harassment by Police Officer W. G. Boucher, and requested that a
committee be appointed to investigate his concerns.
It was the consensus of Council to refer the remarks of
Mr. Jeffrey and Mr. Minor to the City Manager.
POLICE DEPARTMENT: Mr. Carl Cooper, 2120 Carroll Avenue,
N. W., recommended that cameras be installed in all police vehicles as
soon as possible.
It was the consensus of Council to refer the matter to the City
Manager.
COUNCIL: Ms. Wyatt moved that the City Attorney be requested
to prepare the proper measure providing that the 7:00 p.m. regular
session of Council to be held on Tuesday, February 22, 2000, will be
held in the Exhibit Hall of the Roanoke Civic Center. The motion was
seconded by Mr. Hudson and adopted.
There being no further business, the Mayor declared the meeting adjourned
at 10:55 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
66
SPECIAL SESSION ..... ROANOKE CITY COUNCIL
January 10,2000
10:30 a.m.
The Council of the City of Roanoke met in special session on Monday,
January 10, 2000, at 10:30 a.m., in the City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers
presiding, pursuant to Section 10, Meetings of Council of the Charter of the City of
Roanoke.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., James O.
Trout, William White, Sr., and Mayor David A. Bowers ........................................ 5.
ABSENT: Council Members Carroll E. Swain (arrived during the Closed
Meeting) and Linda F. Wyatt ............................................................................ 2.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by Vice-Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
COUNCIL-PUBLIC WORKS: The Mayor referred to the following
communication calling the special meeting of Council:
"January7,2000
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to Section 10, Meetings of Council, of the Charter of the City
of Roanoke, I am calling a Special Meeting of the Roanoke City Council
on Monday, January 10, 2000, at 10:30 a.m., in the City Council
Chamber, 215 Church Avenue, S. W. The purpose of the Special
Meeting is to consider a request of the City Attorney for a Closed
Meeting to discuss a matter of probable litigation, and to take, in open
session, any action arising therefrom deemed necessary by Council.
Sincerely,
(S)David A. Bowers
Mayor
DAB:lo
pc:
Darlene L. Burcham, City Manager
James D. Ritchie, Sr., Assistant City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Jr., Director, Public Safety
Glenn D. Radcliffe, Director, Human Development
Robert K. Bengtson, Acting Director, Public Works"
Mr. Harris moved that Council convene in Closed Meeting to discuss a matter
of probable litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia, (1950), as
amended. The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Trout, White and Mayor Bowers .... 5.
NAYS: None .......................................................................................... 0.
(Council Members Swain and Wyatt were absent.)
At 10:35 a.m., the Mayor declared the meeting in recess.
At 11:20 a.m., the meeting reconvened in the Council Chamber, with Mayor
Bowers presiding and all Members of the Council in attendance, with the exception
of Council Member Wyatt. (Council Member Swain entered the meeting during the
Closed Meeting.)
COUNCIL: Mr. Swain moved that each Member of Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act; and
(2) only such public business matters as were identified in any motion by which any
Closed Meeting was convened were heard, discussed or considered by City Council.
The motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White, and
Mayor Bowers ................................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Council Member Wyatt was absent.)
COUNCIL-PUBLIC WORKS: Mr. Harris offered the following resolution:
(#34632-011000) A RESOLUTION authorizing and directing the City Manager
and/or the Assistant City Manager to execute for and on behalf of the City a Plea
Agreement with the United States Attorney for the Western District of Virginia
resolving the federal criminal investigation of the City, including the City's Public
Works Service Center, by the U. S. Attorney's Office and the Environmental
Protection Agency (EPA), upon certain terms and conditions; and authorizing the
City Manager and/or the Assistant City Manager to take such further action and to
execute and provide such further documents as may be necessary to comply with
and/or implement the provisions of the said Plea Agreement.
(For full text of Resolution, see Resolution Book No. 62, page 422.)
Mr. Harris moved the adoption of Resolution No. 34632-011000. The motion
was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White, and
Mayor Bowers ................................................................................................ 6.
NAYS: None .......................................................................................... 0.
(Council Member Wyatt was absent.)
Mr. Harris offered the following emergency ordinance:
(#34633-011000) AN ORDINANCE to amend and reordain certain sections of
the 1999-2000 General and Capital Projects Fund Appropriations, and providing for
an emergency.
3
(For full text of Resolution, see Resolution Book No. 62, page 424.)
Mr. Harris moved the adoption of Ordinance No. 34633-011000. The motion
was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White and
Mayor Bowers ................................................................................................ 6.
NAYS: None .......................................................................................... 0.
(Council Member Wyatt was absent.)
There being no further business, the Mayor declared the special meeting
adjourned at 11:25 a.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
4
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-I 145
April 17, 2000
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:se
Roanoke City Council
Regular Agenda Report
April 17, 2000
'00 AP~-5 P3:39
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Reauthorization of Bonds for Roanoke River Flood Reduction
Project
Background:
A $7.5 million bond referendum was passed in 1989 to provide partial funding for the
Roanoke River Flood Reduction Project, and the utility tax was increased to pay the debt
service for this bond.
A Local Cooperation Agreement (LCA) was executed between the City of Roanoke and the
Army Corps of Engineers on June 25, 1990 to construct this project.
Project was delayed, pending environmental testing and assessments, until they were
completed and approved by the Virginia Department of Environmental Quality in 1998.
Considerations:
Under the Agreement signed with the Corps, the City committed to fund the Roanoke
River Flood Reduction Project with a 5% local cash match for total project costs, 100% of
costs for lands and easements, 100% of relocation costs, and 50% of the recreation trail
costs. The current total estimated project cost is $43 million with the City's share
estimated at $15.3 million. To date, $9.2 million in funding has been accumulated for this
project. With construction scheduled to begin in year 2001, additional funding from the
bonds will be required.
As a bond must be issued within eight years of its referendum, and the original bond
referendum was passed in 1989, reauthorization of the bond is required prior to its
issuance. A public hearing is required before the bond may be reauthorized, and Council
is being asked to schedule of the required public hearing. A copy of the Notice of Public
Hearing is attached for reference.
H:\USER\COMMON\COUNCIL\REED\RRFRP01 .DOC
Recommended Action(s):
Schedule a public hearing on May 15, 2000, at 7:00 P.M., regarding the issuance by the
City of general obligation public improvement bonds for the Roanoke River Flood
Reduction Project, of $7.5 million.
attach: Notice of Public Hearing
Respectfully submitted,
City Manager
C:
City Clerk
City Attorney
Director of Finance
Greg Reed, Project Manager
# 00-127
H:\USER~COMMON~COUNCIL\REED\RRFRP01 .DOC
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN, pursuant to Section 15.2-2606.A of the Code of
Virginia, 1950, that the Council of the City of Roanoke, Virginia (the "City"), will hold a public
hearing on Monday, May 15, 2000, at 7:00 P.M., local time, in the Council Chamber, Municipal
Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, with respect to the proposed
adoption by the Council of a resolution authorizing the City to contract a debt and issue general
obligation public improvement bonds (and in anticipation of the issuance thereof, general obligation
public improvement bond anticipation notes) of the City in the principal amount of $7,500,000, for
the purpose of providing funds to defray the cost of the Roanoke River Flood Reduction Project, a
needed permanent public improvement, including, without limitation, channel widening,
construction of protective dikes or berms in critical areas, flood proofing of certain buildings at the
City's Sewage Treatment Plant, replacement of low water bridges, construction ora recreational trail
and acquisition and construction of a flood warning system, and acquisition of real property for the
foregoing. The general obligation public improvement bonds (or in anticipation of the issuance
thereof, general obligation public improvement bond anticipation notes) authorized for issuance
under the proposed resolution are to be issued under the Public Finance Act of 1991, Title 15.2,
Chapter 26, of the Code of Virginia, 1950, in lieu of and in substitution for, and not in addition to,
the general obligation bonds approved for issuance under the Charter of the City at the special
election held in the City on April 11, 1989.
The members of public are invited to attend the public hearing and to appear and
present their views on the proposed resolution.
The full text of the proposed resolution is on file in the office of the City Clerk,
Municipal Building, Room 456, 215 Church Avenue, S.W. Roanoke, Virginia.
Dated: April 30, 2000
MARY F. PARKER
City Clerk
· City of Roanoke, Virginia
Note to Publisher:
TO BE PUBLISHED ON MONDAY, MAY 1, 2000 AND MONDAY, MAY 8, 2000
Send bill and Publisher's Affidavit to:
Mary F. Parker, City Clerk
Room 456 Municipal Building
Roanoke, Virginia 24011
H:XAMI$Chn-nffoond
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 25, 2000
File #511-514
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your report recommending authorization to file a petition to vacate an alley between
Shenandoah and Centre Avenues, N. W., relating to the Greater Gainsboro Development
Project, was before the Council of the City of Roanoke at a regular meeting which was held
on Monday, April 17, 2000.
On motion, duly seconded and adopted, Council concurred in the recommendation.
Sincerely,
Mary F. Parker, CMC
City Clerk
pc:
James D. Grisso, Director of Finance
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C:XMyFil~tn/l 17.wpd
Roanoke City Council
Regular Agenda Report
'00 / PR 12 P 1:41
April 17, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Greater Gainsboro Development Project -Closure of an
Alley Between Shenandoah and Centre Avenues, NW
Background:
Proposed improvements of the Greater Gainsboro Development Project include
development of a higher education center, an office building, residential property and a
parking garage, with related infrastructure and site improvements necessary to support
such development. Plans for the parking garage have been sufficiently finalized to
identify property that will be required for construction of the garage.
Considerations:
Authorization is needed to file a petition to close a public alley between Shenandoah
and Centre Avenues, NW, as shown on Attachment #1. Timing is critical to obtain the
property rights prior to the anticipated award of the construction contract. Any delay
could jeopardize the project schedule.
Recommended Action(s):
Authorize the filing of a petition to close an alley between Shenandoah and Centre
Avenues, NW, and retain ownership of the property by the City, if possible.
Attachment(s): 1
City Manager
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Report Author: Sarah E. Fitton
#00-330
H:\USER\COMMON\Council\Fitton\gainsboro2.vac
2012812
AVENUE
2013010
2013011
2013009
2013018
2013012
2013013
2013017
201.5014
CENTRE
2013605
AVENUE
2015606
SHENANDOAH
Z
h I I I
AREA TO BE
CLOSED
CiTY
April 6, 2000
Office of the City Engineer
The Honorable David A. Bowers, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable VV. Alvin Hudson
The Honorable Carroll E. Swain
The Honorable James O. Trout
The Honorable William White, Sr.
The Honorable Linda F. Wyatt
Dear Mayor Bowers and Members of City Council:
SUBJECT: Greater Gainsboro Redevelopment Area
Public Street and Alley Closings
There will be four reports on the April 17, 2000, agenda requesting authority to file
petitions with the Planning Commission for public street and alley closings related to the
Greater Gainsboro Redevelopment Area. Development activity in this area features the
Roanoke Higher Education Center, the Shenandoah Apartments, the Crew Suites building,
a parking garage, a surface parking lot, and related infrastructure improvements.
Collectively, these projects require several real estate transactions to support the proposed
development.
The subject public street and alley closings are all related to either the infrastructure
improvements for the project or the proposed parking garage construction. The City of
Roanoke will retain ownership of the vacated streets or alleys if possible. Some of these
areas may then be conveyed, exchanged or combined with other properties as necessary.
Please let me know if you have any questions.
Sincerely,
City Manager
DLB/PCS/bls
c: Mary F. Parker, City Clerk
215 Church Avenue, S.W. Room 350 Roanoke, Virginia 24011 (540) 853-2731 FAX (540) 853-1364
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 25, 2000
File ff,-432-511-514
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your report recommending authorization to file a petition to vacate a portion of public right-
of-way along Shenandoah Avenue, N. W., relating to the Greater Gainsboro Development
Project, was before the Council of the City of Roanoke at a regular meeting which was held
on Monday, April 17, 2000.
On motion, duly seconded and adopted, Council concurred in the recommendation.
Sincerely,
Mary F. Parker, CMC
City Clerk
pc:
James D. Grisso, Director of Finance
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C:XMyFilca~dll 7.wpd
Roanoke City Council
Regular Agenda Report
April 17, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Greater Gainsboro Development Project -Closure
Of a Portion of Shenandoah Avenue, NW
Background:
Proposed improvements of the Greater Gainsboro Development Project include
development of a higher education center, an office building, residential property and a
parking garage, with related infrastructure and site improvements necessary to support
such development. Plans for the parking garage have been sufficiently finalized to
identify property currently owned by Roanoke Foundation for Downtown, Inc.
(Foundation) that will be required for construction of the garage. Preliminary
discussions with the Foundation have identified the need for an exchange of property to
satisfy project requirements.
Considerations:
Authorization is needed to file a petition to close a portion of public right-of-way as
shown on Attachment #1 and deed such to the Foundation (or their successors in
interest) in exchange for a parcel needed for the parking garage. Timing is critical to
obtain the property rights prior to the anticipated award of the construction contract. Any
delay could jeopardize the project schedule.
Recommended Action(s):
Authorize the filing of a petition to close a portion of public right-of-way along
Shenandoah Avenue, NW, and retain ownership of the property by the City, if possible,
until such time as the City and Roanoke Foundation for Downtown, Inc. are prepared to
exchange properties.
Authorize the City Manager to enter into an agreement with Roanoke Foundation for
Downtown, Inc., in a form approved by the City Attorney, to allow the exchange of
property between the City and Roanoke Foundation for Downtown, Inc., and to sign all
necessary documents to effect this exchange.
Res~,~ ecffully submitted,
City Manager
Attachment(s): I
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Report Author: Sarah E. Fitton
#00-331
H:\USER\COMMON\Council\Fitton\gainsborol .vac
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0
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 25, 2000
File ff432-511-514
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your report recommending authorization to file a petition to close a portion of First Street,
N. W., between Centre and Shenandoah Avenues, relating to the Greater Gainsboro
Development Project, was before the Council of the City of Roanoke at a regular meeting
which was held on Monday, April 17, 2000.
On motion, duly seconded and adopted, Council concurred in the recommendation.
Sincerely,~~~, f~
Mary F. Parker, CMC
City Clerk
pc~
James D. Grisso, Director of Finance
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C: ~Vly Files~zpril 17. wlxl
Roanoke City Council
Regular Agenda Report
'00 A~ 12 P1
April 17, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Greater Gainsboro Development Project
Closure of a Portion of First Street, NW
Background:
Proposed improvements of the Greater Gainsboro Development Project include
development of a higher education center, an office building, residential property and a
parking garage, with related infrastructure and site improvements necessary to support
such development. The proposed public street vacation is necessary for the
development of the proposed parking garage and adjacent pedestrian spaces.
Considerations:
Authorization is needed to file a petition to close a portion of First Street, NW, between
Centre and Shenandoah Avenues, NW, as shown on Attachment #1. Timing is critical
to obtain the property rights prior to the anticipated award of the construction contract.
Delays may affect the project schedule.
Recommended Action(s):
Authorize the filing of a petition to close a portion of First Street, NW, between Centre
and Shenandoah Avenues, NW, and retain ownership of the property by the City, if
possible.
ResPectfully submitted,
City Manager
Attachment(s): 1
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Report Author: Sarah E. Fitton
#00-333
H:\USER\COMMON\Council\Fitton\gainsboro3.vac
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_ 2013012 ~/
CENTRE
AVENUE
2014201
2015605
SHENANDOAH
1010501
AREA TO BE CLOSED
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 19, 2000
File #72-110
SANDRA H. EAKIN
Deputy City Clerk
Glenn D. Radcliffe, Chair
Human Services Committee
Roanoke, Virginia
Dear Mr. Radcliffe:
This is to advise you that on March 29, 2000', Frank W. Feather qualified as a member of
the Human Services Committee for a term ending June 30, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Glenna O. Ratcliffe, Secretary, Human Services Committee
Sandra H. Eakin, Deputy City Clerk
C :LMyFiles'xapril 17. wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Frank W. Feather, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Human Services Committee for a term ending
June 30, 2000, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me th'i -day
ARTHUR B. CRUSH, III, CLERK
BY-
, DEPUTYCLERK
H:~AGENDA99~IULY6. WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, J. Granger Macfarlane, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Economic Development Commission for a
term ending June 30, 2002, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me this /3 day of ~ Y, / I~.
ARTHUR B. CRUSH, III, CLERK
BY
H :'~AGEND A9 9'~J-LY 6. WP D
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
April 12, 2000
Darlene L. Burcham
City Manager
215 Church Avenue, S. W. Room 364
Roanoke, Virginia 24011
Dear Darlene:
Just a brief note to express my thanks to you, Glenn Radcliffe and
especially Marion Vaughn-Howard for providing me with the
information necessary for a taping on Channel 38 regarding Summer
Youth Activities in Roanoke. The information provided was quite
extensive, and very helpful.
I wanted to provide to Members of the City Council, by copy of this
letter, some of the information regarding Summer Youth Activities:
Public Safety Cadet Corps: I am pleased to report that
this recent recommendation from my State of the City
address will be instituted this summer, beginning July
10, 2000, for a three-week program similar to Junior
ROTC;
America's Promise: I am pleased that this State of the
City recommendation has already commenced and that the
"Roanoke's Promise" Committee continues to meet and
attempt to reach its goal of having 300 volunteer mentors
assisting 300 at-risk students in our community;
Library: The Summer Reading Program is always very
popular for ages 3-15, and I am pleased to note that
efforts will be made to increase the number of students
participating in the program this year from 1500 to 2500;
City Inter. ships: I have received several requests
recg~tly for participation by high school and college
students in our City government. If possible, I would
appreciate an intern working in the Mayor's office and/or
City Clerk's office. It is my understanding that there
will be 20 students participating in summer 2000;
Job Traininq Cam~: The City will sponsor a job/career
classroom experience for about 30 students;
Darlene L. Burcham
Summer Youth Activities
Page 2
Summer Food: This program will operate in seventeen
locations in our City this summer;
Parks and Recreation: The list of activities sponsored by
our excellent Parks and Recreation Department are too
numerous to list completely, but these activities
include:
Tennis
Day Camps
Skate Camp
Baseball
Horseback Riding
Caving
Fishing
Self-defense
Yoga
Dancing
Ballet
"Stars Come Out at Night"
While there is always more for Ks to do for our young people, I am
pleased with this aggressive initiative to provide job training and
recreational activities for our young people this summer.
I would respectfully, request that this letter be made a part of the
Consent Agenda for the next meeting of Roanoke City Council on
April 17, 2000, and thereafter be received and filed.
Sincerely,
Mayor
DAB:jj
pc: Members, Roanoke City Council
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 25, 2000
File ff.432-511-514
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your report recommending authorization to file a petition to vacate an alley between
Jefferson and First Streets, N. W., and between Wells and Centre Avenues, N. W., relating
to the Greater Gainsboro Development Project, was before the Council of the City of
Roanoke at a regular meeting which was held on Monday, April 17, 2000.
On motion, duly seconded and unanimously adopted, Council concurred in the
recommendation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
James D. Grisso, Director of Finance
Chades M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C:XMyFil~a'i117,wpd
.~ECE~VEB
Roanoke City Council
Regular Agenda Report '00 /~?R 12 P1:4i
April 17, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Greater Gainsboro Development Project - Closure
of an Alley between Jefferson and First Streets, NW
Background:
Proposed improvements of the Greater Gainsboro Development Project include
development of a higher education center, an office building, residential property and a
parking garage, with related infrastructure and site improvements necessary to support
such development. Several real estate transactions are necessary to complete the
project.
Considerations:
Authorization is needed to file a petition to close an alley between Jefferson and First
Streets, NW, between Wells and Centre Avenues, NW, as shown on Attachment #1.
Timing is critical to obtain the property rights prior to the anticipated award of the
construction contract(s). Delays may affect the project schedule.
Recommended Action(s):
Authorize the filing of a petition to close a public alley between Jefferson and First
Streets, NW, between Wells and Centre Avenues, NW, and retain ownership of the
property by the City, if possible.
Res~.._e.ctf~ly submitte~d,
City Manager
Attachment(s): 1
CC~
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Report Author: Sarah E. Fitton
#00-332
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2013017
CENTRE
2015605
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2015018
AVENUE
2015606
Z
SHENANDOAH
I I I I
AREA T O
BE CLOSED
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 19, 2000
File #79
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 17, 2000, Mr. John L. Huffman, addressed Council with regard to his recent purchase
of White's Automotive Service located at 3034 Wentworth Avenue, N.W. He expressed
a concern that he should not be required to pay the special service tax for the Williamson
Road Area Service District.
On motion, duly seconded and adopted, the matter was referred to the City Manager for
study, report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: John L. Huffman, 3034 Wentworth Avenue, N. W., Roanoke, Virginia 24012
C: ~lyFil~ap~il 17. WlXl
Office of the City Manager
April 12, 2000
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
David A. Bowers, Mayor
C. Nelson Harris, Vice Mayor
W. Alvin Hudson
Carroll E. Swain
James O. Trout
William White, Sr.
Linda F. Wyatt
Dear Mayor Bowers and Members of City Council:
SUBJECT: Williamson Road Area Service District
The Williamson Road Area Service District was created by Roanoke City
Council through Ordinance Number 31472-052493 on May 24, 1993, at the
request of over 50 percent of the businesses along the corridor. The
continuance of this district was established by Ordinance Number 32944-052096
on May 20, 1996.
Mr. Johnny Huffman, owner of White's Automotive Service, contacted the
city regarding the special taxation for the district and was referred to the
Economic Development Department on March 24, 2000. He had recently
purchased the business and was adamant that he shouldn't have to pay the tax.
The city's liaison to the Williamson Road Area Business Association (WP, ABA)
discussed the matter with their board and was told only businesses with signs or
driveways along Williamson Road were included in the district. A staff member
then visited Mr. Huffman's location and took pictures, showing no entrance and
no sign.
When the City Attorney's Office was contacted, it was learned that the
entire commercial area along Williamson Road was part of the district and there
were no provisions for businesses to withdraw. Mr. Huffman was informed of this
law and decided to contact the City Clerk's Office to appear before you on
April 17, 2000.
I wanted you to know Mr. Huffman's concerns and the city's efforts to help
him prior to his appearance before you. I also think you should be aware of
WRABA's desire to renegotiate the terms of their service agreement prior to
July 1, 2000, which I have encouraged.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke,va,us
?
The Honorable Mayor Bowers and Members of City Council
April 12, 2000
Page 2
Should you have questions on this matter, please let me know.
Sincerely,
City Manager
Attachments: Ordinance 31472-052493
Ordinance 32944-052096
DB/LB
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 24th day of May, 1993.
No. 31472-052493.
AN ORDINANCE amending the Code of the City of Roanoke (1979),
as amended, by the addition of a new Division 7, Williamson Road
Area Service District, consisting of new sections 32-103,
Williamson Road Area service district created, 32-103.1, Additional
tax imposed, 32-103.2, Williamson Road Area service district
define~, 32-103.3, Purposes of tax, and 32-103.4, Other powers and
duties, to Article II, Real Estate Taxes Generally, of Chapter 32,
Taxation, to provide for imposition of an additional real estate
tax in a Wllliamson Road Area Service District created and defined
by this ordinance, for the use of additional tax revenues collected
pursuant to this ordinance and for other powers and duties of the
City with respect to such Wllliamson Road Area Service District;
and providing for an effective date.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, is
hereby amended and reorda~ned by the addition of new Division 7,
Wllliamson Road Area Service District, consisting of new sections
32-103, Wllliamson Road Area Service District Created, 32-103.1,
Addit~onal tax imposed, 32-103.2, Wllliamson Road Area Service
District defined, 32-103.3, Purposes of taa, and 32-103.4, Other
powers and duties, to Article II, Real Estate Taxes Generall¥,.of
Chapter 32, Taxation, to read and provide as follows=
A~ticle II. Real Estate Taxes Oenerall7.
Division 7. Wllli~on Road Area Service District
S32-103,
Wllliamson Road Area Service District
created.
Pursuant to the provisions of SS15.1-18.2 and 15.1-
18.3, Code of Virginia (1950), as amended, a Wtlliamson
Road Area Service District ts hereby designs=ed and
created for the purposes set forth in S32-103.3 of =his
Code.
S32-103.1. Additional tax imposed.
To provide for additional governmental services not
being offered uniformly throughout the City, there is
hereby levied a tax of ten cents ($.10) for every one
hundred dollars ($100.00) of assessed value of real
property and improvements located in the Wllltamson Road
Area Service District as deflnedbyS32-103.2. Valuation
and assessment of rial property, tlmlng with respect =o
valuation, assessment and payment, penalties and interest
on delinquencies, abatement in the event a building is
razed, destroyed or damaged or in the case of a natural
disaster, assessment of' new construction and all other
procedures for and details of administration and
collection o£ the tax l~posed by this division shall be
the same as provided for by this Code for real estate
taxes generally.
S32-103.2. wllllamson Road Area Service District
defined,
(a) The boundaries of the Wllllamson Road Area
Service District shall be defined to include the area as
set forth in the Nscriptlon of Proposed Wtlliamson Road
Area Service District, prepared by the Office of the City
Engineer, dated April 12, 1993 (RevlsedAprll 30, 1993),
a copy of which is on file and available for public
inspection in the Office of the Roanoke City Clerk, Room
456Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia.
(b) References to street names and 9£ficlal Tjx
Numbers eot out in the description r~erred_to ~
subsection (a) of this section are ~ase~ upon aoano~
City Official Appraisal Maps as of March 26, 1986. The
above describeclarea is fully shorn on aM ap, dated April
12, 19e3. Revised April 30, 19~3, entitled "Proposed
Wllliamson Road Area Service District, Roanoke,
virginia,'* a copy of which is on file and available for
2
public inspection in the Office of the Roanoke City
Clerk, Room 456, Municipal Building, 215 Church Avenue,
S.W., Roanoke, Virginia.
(c) Public utility facilities in or above the public
right-of-way, such as poles, lights, wire, cable, conduit
and ptping~ and railroad right-of-way and track shall not
be included within the Wllliamson Road Area Service
District or subject to the tax imposed by this Division.
S32-103.3. Purposes of tax.
(a) Taxes collected pursuant to this Division shall be
levied for and used to provide additional governmental
services not being offered uniformly throughout the
entire City, including, but not limited to economic and
business development and promotional activities intended
to foster business retention, business recruitment and
developer recruitment, planning for the revitalization
of the Wllliamson Road area, and those public purposes
enumerated in ~15.1-18.2(b), Code of Virginia (1950), as
amended. Costs of collecting, accounting for and
administering the tax provided for by this Division shall
be a charge against revenues derived from such tax.
(b) Taxes collected pursuant to this division shall be
segregated so as to enable the same to be expended only
in the Wllliamson Road Area Service District in which
raised.
~32-103.4. Other powers and duties.
The City shall have all those powers and duties with
respect to a service district set forth in ~15.1-18.2(b),
Code of Virginia (1950), as amended, including the power
to contract with any person, firm or corporation to
provide additional governmental services in such
district.
2. The effectiveness of the tax program authorized by this
ordinance on revitalization and development on the Wllliamson Road
area shall be reviewed by Council prior to July 1, 1996. At that
time, Council shall, Xn its discretion, decide whether to continue
this tax program, and, if Council elects to continue the program,
Council shall establish the appropriate rate of taxation.
3
3. This ordinance shall be in full force and effect on and
after July 1, 1993.
ATTEST=
City Clerk.
4
IN ~ COUNCIL OF THE CITY OF ROANOKE, VIRG~
The 20th day of May, 1996.
No. 32944-052096.
5.a.3.
AN ORDI2qANCE authorizing the continuation of the additional tax on real property and
improvements located in the Williamson Road Area Service District as defined by section 32-103.2
of the Code of the City of Roanoke (1979), as amended, and further authorizing a certain agreement
to be entered into with the W'tiliamson Road Area Business Association, Inc. (WRABA) for an initial
term of one year commencing July 1, 1996, and for nine successive one year terms, to provide that
WRABA shall act on behalf of the City to foster economic advancement and development of the
Williamson Road Area Service District previously created by City Council; and providing for an
emergency.
BE IT ORDAI2qED by the Council of the City of Roanoke as follows:
1. That the Council of the City of Roanoke, having determined that the additional tax
imposed by section 32-103.1 oft. he Code of the City of Roanoke (1979), as amended, (City Code)
on real property and improvements located in the Williamson Road Area Service District is helping
with the revitalization and development of the W'dliamson Road Area Service District, hereby
conlinu~ the ~ t~x ~ forth in section 32-103.1 at the same rate often cents ($. 10) for every one
hundred dollar~ ($I00.00) of assc,.ased value of real property and improvements located in the
Williamson Road Area Service District as defined by section 32-103.2 together with the valuation
provisions of that section and the other provisions of Division 7, Williamson Road Area Service
District. Article II, Real Estate Taxes Generally. Chapter 32, Taxation. City Code, as more
particularly set forth in the City Manager's report to this Council dated May 20, 1996.
2. The City Manager or the Assistant City Manager is hereby authorized to execute and
the City Clerk is authorized to attest, respectively, a written agreement between the City and
WRABA for an initial term of one year commencing July 1, 1996, which shall be automatically
extended annually for nine additional fiscal years, subject to termination, with or without cause,
during each such period of time; providing for WRABA's serving as an independent contractor of
the City for the purpose of undertaking certain developmental and or governmental activities as may
be agreed upon by this Council and as allowed by section 15.1-18.2 of the Code of Virginia (1950),
as amended, in the Williamson Road Area Service District heretofore created by City Council;
providin8 that WRABA shall undertake such activities with tax revenues 8enerated from the
Williamson Road Area Service District pursuant to section 32-I03.1, City Code; providing for
approval of the work program and budget of WRABA by the City Manager each year not later than
June l, 1996, of the initial year and not later than April l, of any successive year, providing for
disbursements by the City to WRABA of an amount up to the actual tax receipts received by the City
pursuant to section 32-103.1, City Code less an administrative fee to cover the City's direct cost
incurred in collecting and administering such receipts; and providing for the City Manager to
designate one representative to be an ex Qfficio member of the Board of Directors of WRABA, this
Council ~ authorizing tim City Manager to appoint such ex officio member, all as more
specifically provided in the report of the City Manager to this Council dated May 20, 1996.
3. The term oftbe City's agreement with WRABA shall be automatically extended on
each July 1, commencing July 1, 1997, for nine su~ one year terms with the agreement expiring
on June 30, 2006, unless either party has earlier given ninety days written notice of termination prior
to the expiration of any one year term pursuant to the appropriate section of the agreement or the
City has earlier chosen to terminate the agreement for cause as provided for in the agreement.
4. WRABA shall conduct all its activities in accordance with sections 32-103 through
32-103.4, City Code and sections 15.1-18.2 and 15.1-18.3, Code &Virginia (1950), as amended.
The agreement to be executed by the City Manager or the Assistant City Manager shall be in a form
approved by the City Attorney.
5. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
May 20, 1996
Report ~)6-15
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Council Members:
Subject:
Williamson Road Area Service District and Williamson Road Area
Service District Services Agreement
II.
Special Service Districts may be established by local governments pursuant to
Section 15.1-18.3, Code of Virginia (1950), as amended, to provide additional
or more complete services of government than are being offered uniformly
throughout the city as a whole.
Bo
Williamson Road Area Service District was established by City Council on
May 24, 1993, by Ordinance number 31472-052493.
Co
City Manager was authorized to execute Services Agreement between the City
of Roanoke and Williamson Road Area Business AsSociation, Inc. (WRABA)
by City Council on May 17, 1993, by Ordinance number 31473-051793.
Do
Williamson Road Area Service District Services Agreement was executed
August 30, 1993, between the City of Roanoke anc~ WP, ABA, as an
independent contractor on behalf of the City to foster economic advancement
and development of the Williamson Road area Service District.
WRABA ha~ reported si_~nificant achievements since 1993 as identified by
Attachment A.
City. Manager ha.q reviewed and approved WRABA's Work Plan and Budget for
Fiscal Year 1996-1997. (Attachment B)
Current Simaticm:
Ao
Effectiveness of the tax program for the Williamson Road Area Service District
is to be reviewed by Council prior to July 1, 1996, as provided in Ordinance
31472-052493. At that time, Council shall, in its discretion, decide whether to
continue this tax program, and if Council elects to continue the program,
Council shall establish the appropriate rate of taxation.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 19, 2000
File #60-253
Sandra H. Eakin
Deputy City Clerk
Allan C. Robinson, Jr., Chair
Roanoke Valley Resource Authority
1020 Hollins Road
Roanoke, Virginia 24012
Dear Mr. Robinson:
lam enclosing copy of Resolution No. 34751-041700 approving the annual budget of the
Roanoke Valley Resource Authority for Fiscal year 2000-01, in the total amount of
$8,000,475.00, upon certain terms and conditions. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, April 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
John R. Hubbard, CEO, Roanoke Valley Resource Authority, 1020 Hollins Road,
Roanoke, Virginia 24012
Carolyn S. Ross, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton, Virginia
24179
Mary H. Allen, Clerk, Roanoke County Board of Supervisors, 5204 Bernard Drive,
S. W., Roanoke, Virginia 24018
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
James D. Grisso, Director of Finance
C:XMyFil~aXapril 17.wpd
INTHE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of April, 2000.
No.. 34751-041700.
A RESOLUTION approving the annual budget of the Roanoke Valley Resource Authority
for Fiscal Year 2000-2001, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the annual budget for the
Roanoke Valley Resource Authority for Fiscal Year 2000-2001, in the amount of $8,000,475 is
hereby approved, all as more particularly set forth in the report to this Council dated April 17, 2000,
from the Roanoke City representative to the Roanoke Valley Resource Authority.
ATTEST:
City Clerk.
H:qg. ESql.-RokcValI~-yR~s. Budget-4-17-00
Roanoke City Council
Regular Agenda Report '00 l~?? 10 ~,10:27
April17,2000
Honorable David A. Bowers, Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Roanoke Valley Resource Authority
Fiscal Year 2000/2001 Budget
Background:
The attached budget information is being presented in accordance with Section 5.9
of the October 12, 1991, Members Use Agreement. As your representative, I served on the
Roanoke Valley Resource Authority Budget Committee and voted for approval of the budget
at the March 22, 2000, Authority meeting. Tipping fees for the charter member
governments remain at the current rate of $51.00 per ton. Also enclosed with the attached
information is a comparison of the 2000/2001 budget with the projections made to finance
the capital improvement program.
Recommended Action:
The report is presented to you with the recommendation that you approve the
proposed fiscal year 2000/2001 annual budget for the Roanoke Valley Resource Authority
in the total amount of $8,000,475. This is an increase of $252,075 or 3.25% over the
approved 1999/2000 budget.
Respectfully submitted,
Kit B. Kiser, Roanoke City
Representative
Roanoke Valley Resource Authority
Attachments: 2
CC:
Allan C. Robinson, Jr., Chairman, RVRA
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Report Author: Kit B. Kiser #00-329
March 22, 2000
Ms. Darlene Burcham
City Manager
City of Roanoke
215 Church Avenue
Roanoke, VA 24011
Dear Ms. Burcham:
On March 22, 2000, the Roanoke Valley Resource Authority approved its 2000/2001
annual budget. The budget totals $8,000,475 and represents an increase of 3% from the current
1999/2000 budget. However, the tipping fee rates remain the same and are 15% lower than
projected with the bond sale.
The Resource Authority continues its efforts to provide the most economical service
possible while maintaining high quality service to the Roanoke Valley. This proposed budget is a
reflection of those efforts.
In accordance with the Member Use Agreement, the Resource Authority's 2000/2001
annual budget is being submitted for the City Council's approval. Attached is a summary of the
budget and a comparison of the budget to the bond projections. A detailed budget is available, if
additional information is needed.
The Resource Authority is committed to serving the residents and businesses of the City
of Roanoke and other Charter Members, and we look forward to a challenging future.
Sincerely,
Allan C. Robinson, Jr.
Chairman
1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056
Web Site: www.rvra.net
~000 ~ ~00~
ROANOKE VA! l.l~y ~.SOURCE ALrrHORITY
SUSCMARY
Disposal Fees
Interest Income
Beginning Balance
Sale of Recyclable Material
Miscellaneous
$7,367,475
$ 600,000
$
$ 10,000
$ 23,000
Total $8,000,475
EXPENSES
Personnel
Operating
Capital
Transfer to Reserves
Debt Service
$1,388,454
$2,574,793
$ 100,000
$1,160,000
$Z777,228
Total $8,000,475
DISPOSAL FEES
Municipal
Private
$ 51 per ton
$ 55 per ton
2000-2001 BUDGET
,[
SUS{MARY
BUDGETS
Disposal Fees
Interest Income
Beginning Balance
Sale of Recyclable
Material
Miscellaneous
TOTAL
1995-96 1996-97 1997-98 1998-99 1999-00 2000-01
9,882,950 9,750,455 7,509,000 7,498,000 7,122,400 7,367,475
0 0 0 0 0 0
12,000 20,000 0 6,000 6,000 10,000
0
10,394,950
12,000
10,282,455
0 0 20,000
7,959,000 8,004,000 7,748,400
23,000
8,000,475
EXPENSES
Personnel 1,381,123 1,372,568 1,270,582 1,306,842 1,343,236 1,388,454
Operating 3,365,867 3,242,956 2,502,605 2,460,281 2,435,164 2,574,793
Capital 27,100 49,500 0 40,000 10,000 100,000
Transfer to Reserves 2,685,000 2,685,000 1,252,466 1,261,877 1,160,000 1,160,000
Debt Service 2,935,860 2,932,431 Z933,347 2,935,000 2,800,000 2,777,228
TOTAL $ 10,394,950 10,282,455 7,959,000 8,004,000 7,748,400 8,000,475
DISPOSAL FEES
Municipal $ per ton
Private $ per ton
50 50 53 53 51 51
55 55 55 55 55 55
% INCREASE
-4.9%
-1%
-22.6% 0.6%
*amended
-3.2% 3.3%
2000-2001 BUDGET
BOND/BUDGET
COMPARISON
CATEGORY BOND F.Y. 2000-2001 F.Y. 1999-2000
PROJECTION BUDGET BUDGET
WASTE GENERATION ( Tons )
Solid Waste Generated
Residential Waste 82,900 85,400 82,400
Commercial Waste 109,800 47,300 46,000
Less: Additional Source Recycling
Residential Waste 5,200 0 0
Commercial Waste 6,900 0 0
Solid Waste to the System 180,600 132,700 128,400
OPERATING REVENUES
Tipping Fee Revenue Requirement $ 11,259,000 $ 7,367,475 $ 7,122,400
Interest Income $ 534,000 $ 600,000 $ 600,000
Recycling Income $ $ 33,000 $ 26,000
Total Operating Revenues $ 11,793,000 $ 8,000,475 $ 7,748,400
OPERATING EXPENSES
Landfill and Transfer Station $ 3,729,000 $ 2,429,102 $ 2,297,250
Rail Expenses $ 2,068,000 $ 1,234,145 $ 1,091,150
Total Operating Expenses $ 5,797,000 $ 3,663,247 $ 3,388,400
NET REVENUE AVAILABLE FOR $ 5,996,000 $ 4,337,228 $ 4,360,000
DEBT SERVICE
DEBT SERVICE $ 3,111,000 $ 2,777,228 $ 2,800,000
DEPOSITS to RESERVE ACCOUNrI~
Closure Fund $ 500,000 $ 250,000 $ 250,000
Renewal and Replacement Funds
Equipment Reserves $ 700,000 $ 375,000 $ 375,000
Environmental Contingency Fund $ 130,000 $ $ -
Host Community Improvement $ 10,000 $ 10,000 $ 10,000
Property Value Protection $ $ - $ -
Total Deposits to R & R Fund $ 840,000 $ 385,000 $ 385,000
HOST FEES $ 400,000 $ 400,000 $ 400,000
EXCESS REVENUES $ 1,145,000 $ 525,000 $ 525,000
INDENTURE COVERAGE TEST 0.3680 0,1890 0.1875
(.10 minimum )
ADDITIONAL DEPOSITS to RESERVES
Further Site Development $ 920,000 $ 500,000 $ 500,000
Interim and Post Development $ 25,000 $ 25,000 $ 25,000
Recycling $ 200,000 $ $
Total Additional Deposits to Reserves $ 1,145,000 $ 525,000 $ 525,000
SOLID WASTE TIPPING FEES (S/ton)
Residential ( Municipal ) $ 59.49 $ 51.00 $ 51.00
Commercial $ 64.49 $ 55.00 $ 55.00
2000-2001 BUDGET
14
MARY H. ALLEN, CMC
CLERK TO THE BOARO
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 2401 8-0798
{540} 772-2005
FAX {540) 772-2193
:33
BRENDA J. HOLTON
DEPUTY CLERK
Internet E-Mail: bholtoni~)www.co.roanoke.va, us
April 10, 2000
Mr. Allen C. Robinson, Jr., Chairman
Roanoke Valley Resource Authority
1020 Hollins Road
Roanoke, VA 24012
Dear Mr. Robinson:
Attached is a copy of Resolution No. 041100-2 approving the-2000-2001 operating
budget for the Roanoke Valley Resource Authority. This resolution was adopted by the
Board of Supervisors at their meeting on Tuesday, April 11, 2000.
If you need further information, please do not hesitate to contact me.
Sincerely,
bjh
Attachment
CC;
Mary h. Allen, CMC/AAE
Clerk to the Board of Supervisors
Diane D. Hyatt, Director, Finance
John R. Hubbard, CEO, RVRA
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Vinton Town Council
~ Recycled Paper
AYES:
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 11, 2000
RESOLUTION 041100-2 APPROVING THE ROANOKE VALLEY RESOURCE
AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2001
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use
Agreement provides that the Authority shall prepare and submit its operating budget for the
forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the
City of Roanoke, and the Town Council of the Town of Vinton; and
WHEREAS, by report dated March 22, 2000, a copy of which is on file in the office
of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has
submitted a request that the County approve the budget of the Roanoke Valley Resource
Authority for the year ending June 30, 2001.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia that the budget for the year ending June 30,2001 for the Roanoke Valley Resource
Authority as set forth in the March 22, 2000, report of the Authority Chairman, a copy of
which is incorporated by reference herein, is hereby APPROVED, and the County
Administrator and the Clerk are authorized to execute and attest, respectively, on behalf
of the County, any documentation, in form approved by the County Attorney, necessary to
evidence said approval.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: Diane D. Hyatt, Director, Finance
Allan C. Robinson, Jr., Chairman, RVRA
John R. Hubbard, CEO, RVRA
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Vinton Town Council
2
, ¥ r~ r'r:,:.: ~'.i?!':'
TOWN OF VIN ON
311 S. Pollard Street '00 ~,0~ -7 P4:12
VINTON, VIRGINIA 24179
PHONE (540) 983-0607
FAX (540) 983-0621
Carolyn S. Ross
Admin. Asst./Town Clerk
April 6, 2000
Allan C. Robinson, Jr., Chairman
Roanoke Valley Resource Authority
1020 Hollins Rd.
Roanoke, Virginia 24012
Re:
Roanoke Valley Resource Authority
2000-2001 Annual Budget
Dear Mr. Robinson:
This correspondence is written to advise that the Vinton Town Council voted to approve the
Roanoke Valley Resource Authority's 2000-2001 Annual Operating Budget in the total amount
of $8,000,475, as approved by the Roanoke Valley Resource Authority. This action was taken
by Council during their regular meeting of Tuesday, April 4, 2000.
If we can be of further assistance, please do not hesitate to contact me.
Sincerely,
Carolyn S. Ross
Admin. Asst./Town Clerk
csr
cc: John R. Hubbard, CEO, RVRA
Mary F. Parker, CMC/AAE, Clerk, Roanoke City Council
Mary H. Allen, CMC/AAE, Clerk, Roanoke County Board of Supervisors
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536.
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
April 19, 2000
File #60-467
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Ordinance No. 34752-041700 amending and reordaining certain
sections of the 1999-00 General, School and School Capital Projects Funds
Appropriations, as follows:
$296,923.00 to provide for mathematic textbook adoptions, division-wide
replacement of music instruments, instruction computer technology, equipment
replacement in the magnet school programs, facility maintenance equipment needs,
and library/media furniture and equipment.
$1,570,000.00 for replacement of an obsolete rooftop air conditioning unit at
Madison Middle School.
$42,750.00 for architectural fees for Fairview Elementary School improvements.
$52,250.00 for architectural fees for Fishburn Park Elementary School
improvements.
$100,000.00 for the Blue Ridge Technical Academy to provide an educational
training program for high school students at risk of academic failure and dropping
out of school.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 17, 2000.
C :'~,lyFiles~x~'fl 17 wlxJ
Melinda J. Payne
April 19, 2000
Page 2
Sincerely, ~)~l~,,~-
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc~
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board
C: ~VlyFilm'~-il 17. wlxt
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of April, 2000.
No. 34752-041700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General, School and School Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General, School and School Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
General Fund
Appropriations
Nondepartmental $ 63,910,977
Transfers to Other Funds (1) .................................. 62,948,323
Fund Balance
Reserved for CMERP - Schools (2) ............................. $ 467,005
SchoolFund
Appropriations
Education
Facilities (3-8) ..............................................
Blue Ridge Technical Academy 1999-2000 (9-13) ..................
Revenue
Education
Nonoperating (14) ...........................................
Blue Ridge Technical Academy (15) .............................
$124,595,616
2,705,140
150,000
$121,904,826
43,707,671
150,000
School Capital Projects Fund
Appropriations
Madison Rooftop Air Conditioning (16) ............................. $1,570,000
Fairview Elementary Improvements (17) ............................ 42,750
Fishburn Park Elementary Improvements (18) ....................... 52,250
Capital Improvement Reserve $ 2,450,721
Public Improvement Bonds - Series 1999 (19) ....................... 2,450,721
1 ) Transfer to School
Fund
2) Reserved for
CMERP-Schools
3) Books and
Subscriptions
4) Additions - Machinery
and Equipment
5) Additions - Furniture
and Fixtures
6) Replacement-
Machinery and
Equipment
7) Replacement - Data
Processing
Equipment
8) Additions - Machinery
and Equipment
9) Social Security
10) Retirement - VRS
11 ) Health Insurance
12) Maintenance Service
Contracts
13) Educational and
Recreational
Supplies
14) Transfer from
General Fund
15) Federal Grant
Receipts
16) Appropriated from
1999 Bond Funds
17) Appropriated from
1999 Bond Funds
18) Appropriated from
1999 Bond Funds
19) Schools
(001-004-9310-9530)
(001-3324)
( 030-060-6006-6100-0613)
(030-060-6006-6109-0821 )
(030-060-6006-6218-0822)
(030-060-6006-6302-0801 )
(030-060-6006-6307-0806)
(030-060-6006-6681-0821 )
(030-060-6809-6100-0201 )
( 030-060-6809-6100-0202)
(030-060-6809-6100-0204)
(030-060-680g-6100-0332)
(030-060-6809-6100-0614)
(030-060-6000-1037)
(030-060-6809-1102)
(031-060-6055-6896-9001)
(031-060-6056-6896-9001)
(031-060-6057 -6896-9001 )
(031-060-9709-9182)
296,923
(296,923)
105,630
2,405
75,685
2,968
1,551
108,684
1,700
3,247
1,171
22,222
71,660
296,923
100,000
1,570,000
42,750
52,25O
1,665,000
Honorable Mayor and Members
of City Council
April 17, 2000
Page 2
We recommend that you concur with this request of the School Board.
D~G/hrh/pac'
t Melinda J. Payne, Chairman Marsha W. Ellison
F. B. Webster Day, Vice Chairman Sherman P. Lea
' Charles W. Day Ruth C. Willson
Roanoke
/City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381
Brian J. Wishneff
Ed~D., Superintendent
:Clerk of the Board
ht'~,-7 7t ,:,5
· Fax: 540-853-2951 ~
April 12, 2000
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board at its April 11 meeting voted to request the Roanoke
City Council to appropriate the following funds:
$296,923.00 from the Capital Maintenance and Equipment
Replacement Fund to provide for mathematics textbook adoptions, for the
division-wide replacement of music instruments, for instructional computer
technology, for equipment replacement in the magnet school programs, for
facility maintenance equipment needs, and for library/media furniture and
equipment.
$1,570,000.00 for the replacement of the obsolete rooftop air
conditioning unit at Madison Middle School. The replacement also includes
new ceiling tile, lighting, and conduit for the new computer network
infrastructure. Funding will be provided from 1999 Capital Bond funds.
$42,750.00 for architectural fees for Fairview Elementary School
improvements. Funding will be provided from 1999 Bond funds.
$52,250.00 for architectural fees for Fishburn Park Elementary School
improvements. Funding will be provided from 1999 Bond funds.
$100,000.00 for the Blue Ridge Technical Academy to provide an
educational training program for high school students at risk of academic
failure and dropping out of school. This continuing grant program will be one
hundred percent reimbursed by federal funds.
Preparing Students for Success
City Council Members
Page 2
April 12, 2000
re
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
CC'
Ms. Melinda J. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mr. William M. Hackworth
Mr. James D. Grisso
Ms. Ann Allen (with accounting details)
"l Melinda J. Payne, Chairman
F. B. Webster Day, Vice Chairman
-L Charles W. Day
/.Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 ~)~40.J~-L~3~1 ~ 1F~.~540-853-2951
Marsha W. Ellison Brian J. Wishneff
Sherman P. Lea E. Wayne Harris, Ed.D., Superintendent
Ruth C. Willson ~ECEi ./~ !; Cindy H. Lee, Clerk of the Board
April 7, 2000
Mrs. Mary F. Parker, CMC/AAE
City Clerk
City of Roanoke
Roanoke, VA 24011
Dear Mrs. Parker:
Please include the enclosed School Board request on City Council's
April 17 agenda. If there is a change to this request, you will be notified on
Wednesday, April 12.
Thank you for your attention to this matter.
Sincerely,
Cindy H. Lee, Clerk
re
Enc.
cc: Ms. Ann Allen
Preparing Students for Success
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 19, 2000
File #18-60-178
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your report transmitting the City's 2000-01 recommended General Fund and HUD Budget,
was before the Council of the City of Roanoke at a regular meeting which was held on
Monday, April 17, 2000.
On motion, duly seconded and adopted, the proposed fiscal year 2000-01 budget was
referred to budget study on May 4 and 5.
Council Member Swain requested that the City Manager continue to address certain
inequities in the City's pay plan and provide a cost estimate to correct inequities as a part
of the fiscal year 2001-02 budget study process.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
James D. Gri~so, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
Kenneth S. Cronin, Manager, Personnel Management
C: kMyFilcs~ap6117.wpd
Roanoke City Council
Regular Agenda Report
April 17, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Public Safety Cadet Program/Youth Public
Safety Academy
Please reserve space on your 2:00 p.m., agenda for a 10 minute briefing regarding the
above subject.
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Acting Director of Public Safety
City of Roanoke Police Department
City of Roanoke Fire/EMS Department
City of Roanoke Office on Youth
City of Roanoke Sheriff's Department
Roanoke, Virginia
LETTER FROM MAYOR
LETTER FROM CITY MANAGER
Message from the Office on Youth
Marion Vaughn-Howard, Program Manager
On behalf of the City of Roanoke, I would like to invite you to join us at the Youth Academy.
The academy is a partnership with the City of Roanoke Police Department, Fire/EMS and the
city's Sheri~'s Department. It is being sponsored to encourage youth to begin planning for a
career in public safety.
The class has been specifically designed to provide you with information that will enhance your
knowledge of these professions. You also will be afforded an opportunity to gain insight in Ire
skill areas such as goal setting, resume writing and leadership development. There will be a
constant exchange of information to ensure that we meet our goals and objectives. The academy
will be offered for three weeks in July.
At the end of the program, there will be a formal graduation ceremony at the Roanoke Police
Academy. Our primary goal is to prepare citizens to achieve and maintain self-sufficiency and
an outstanding quality of lfe.
As the manager of youth programs, I encourage you to seize this opportunity that will help the
City of Roanoke build a better organization. We value our diversity and know that each citizen
contributes to our accountability. Please take part in our Summer Youth Academy and be a part
of what makes Roanoke special.
OFFICE OF THE CHIEF OF POLICE
Dear Roanoke Youth Public Safety Participant,
I am pleased to welcome you to the first Roanoke Youth Public Safety Academy. The
Police Department is very excited about this new program and the opportunity to interact with youth
from the City of Roanoke. The Roanoke Youth Public Safety Academy will provide you with an
excellent opportunity to become familiar with the day to day operations of the Police Department.
The week consists of hands-on activities, demonstrations and tours of facilities to help you gain a
better understanding of the duties of a Roanoke Police Officer.
The employees who make up the police department are a hard working, dedicated group of
individuals. These officers, as well as civilians, are committed to serving the needs of the citizens
and youth in Roanoke. We also pride ourselves in being a Nationally Accredited Agency.
Accreditation is granted by the Commission on Accreditation for Law Enforcement Agencies~ Inc.
and is a designation sought by police departments because it lends credibility, standardization and
professionalism to the department.
The Mission of the Roanoke City Police Department is to provide honest, efficient, and
effective law enforcement services. The protection of life, property, and civil liberties for all people
in a fair and equitable manner shall be the department's daily objective. Our focus remains on the
community and serving the needs of the citizens and youth in the community. We want to enhance
our work with the youth, beyond the programs we currently have in place.
Thank you for your support of the department and don't hesitate to call upon the Roanoke
Police Department for any assistance you may need. We want to make the relationship between the
police and the youth in the community a strong and productive relationship and develop a bond and
sense of trust between youth and police officers. I hope you enjoy this new program and best of
luck.
Sincerely,
POLICE DEPARTMENT, 309 THIRD STREET, S.W., ROANOKE, VIRGINIA 24011
FIRE-EMS ADMINISTRATION
Dear Roanoke Youth Public Safety Academy Participant:
Congratulations on being selected to participate in the Roanoke Youth Public Safety
Academy. I hope that you will find it to be an enjoyable and exciting three weeks. The Roanoke
Youth Public Safety Academy will provide you an excellent opportunity to become familiar with
the day to day operations of the Fire-EMS Department. You will each have the opportunity to
participate in hands-on activities, view demonstrations, tour facilities and gain an understanding
of the duties and operations of Fire-EMS in the City of Roanoke.
Roanoke Fire-EMS has developed a week for you that will be challenging, rewarding, and
fun! You will participate in exercises ranging from viewing equipment to crawling through a
smoke-filled room.
Fire-EMS answers 3,500 fire and 15,000 EMS calls each year. We are proud of the job
we do, which includes fighting rites, responding to and aiding in medical emergencies, teaching
our children fire safety awareness and preventing fires through fire inspections and code
enforcement.
The Mission of Roanoke Fire-EMS is to protect and preserve the lives and property of
residents and visitors of the City of Roanoke from damage or loss due to tire, medical
emergencies, environmental hazards and traumatic accidents.
Thank you for your interest in Fire-EMS and Public Safety in the City of RoanOke. I am
proud to have you participate in this new program. As a youth in the City of Roanoke today, you
will be a leading force in shaping and achieving the community of tomorrow:. Good luck and .h~ve
a great experience!
Sincerely,
~olJames Grigsby
Chief
Jefferson C~nter 541 Luck Avenue, S.W.,Suite 120 Roanoke, VA 24016 540/853-2327 FAX 540/853-] 172
George M. McMillan, Sheriff
P.O. Box 494
Roanoke. VA 24003
(540) 853-2941 Fax (540) 224-3178
E-maih sheriff@ci.roanoke.va.us
lnternet: http://www.ci.roanoke.va, us/depts/sheriff/
Message from the Sheriff
On behalf of the Roanoke City Sheriff's Office and the City of Roanoke, I would
like to encourage the youth of Roanoke to participate in the first "Roanoke Youth Public
Safety Academy". I believe this is a unique opportunity for those youth, who may be
interested in a possible career in public safety, to see and experience first hand the
duties and responsibilities of public safety officers - deputy sheriffs, policemen, and fire
fighters - EMT personnel.
As the Sheriff of the City of Roanoke, I believe that public service, especially in
law enforcement, is an honorable and respected occupation, which requires
responsible men and women of integrity, and I sincerely believe that many of our youth
in Roanoke fit that description. So much so that I have reduced the age limit to become
a deputy sheriff to 18 years of age. Therefore, if you truly wish to become a deputy
sheriff, you need to begin preparing now and this academy is one of many ways to
begin preparing for your future. Black or white, rich or poor, male or female, if you have
the desire and commitment, then you can succeed in becoming a public safety officer.
The decision is yours and yours alone!
,.t NA TIONA I,I,Y A ('(;REDITED SHERIFF'h OI"FI('E
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 9, 2000
File #27-60-472
REVISED
Via Fax
SANDRA H. EAKIN
Deputy City Clerk
Wayne E. Williams, Sales Manager
Magic City Motor Corp.
P. O. Box 12807
Roanoke, Virginia 24028
Mark Powell, Sales Manager
Carolina Environmental Systems, Inc.
P. O. Box 830
Kernersville, N. C. 27284
Gentlemen:
I am enclosing copy of Resolution No. 34754-041700 accepting the bids of Magic City
Motor Corp., in the amount of $38,925.00, for one new conventional cab/chassis straight
truck, and Carolina Environmental Systems, Inc., in the amount of $38,928.00, for one new
lift/dump mechanism installed complete on selected cab/chassis; and rejecting all other
bids received by the City for said equipment. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
April 17, 2000.
MFP:Io
Enclosure
pc:
Sincerely,
Mary F. Parker, GMG
City Clerk
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
D. Darwin Roupe, Manager, Supply Management
Scott Shirley, Waste Water Manager, Water Pollution Control Plant
C ?dVlyFiles~pril [ 7. wpd
ENTHE COUNCIL OF THE CITY OF ROANOKE, VIRGfNIA
The 17th day of April, 2000.
No. 34754-041700.
A RESOLUTION accepting certain bids for the purchase of trucks and related equipment,
upon certain terms and conditions, and rejecting all other bids made for such equipment.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bids in writing of the following named bidders to furnish to the City the items
hereinafter set out and generally described, such items being more particularly described in the City's
specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the
purchase prices set out with each item:
Quantity Description Successful Bidder Purchase Price
1 New conventional cab/chassis straight track Magic City Motor Corp., $ 38,925.00
Roanoke, Va.
1 New lift/dump mechanism installed Carolina Environmental $ 38,928.00
complete on selected cab/chassis Systems, Inc.
2. The City's Manager of Supply Management is hereby authorized to issue any
required purchase orders for the purchase of such equipment, and the City Manager is authorized to
execute, for and on behalf of the City, any required purchase agreement with respect to the aforesaid
equipment, such documents to be in form approved by the City Attorney.
3. Any and all other bids made to the City for the aforesaid equipment are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
H:~.~SXR- Bid-Dumpier-4-17-00
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
April 19, 2000
File #27-60-472
Wayne E. Williams, Sales Manager
Magic City Motor Corp.
P. O. Box 12807
Roanoke, Virginia 24028
Mark Powell, Sales Manager
Carolina Environmental Systems, Inc.
P. O. Box 830
Roanoke, Virginia 27284
Gentlemen:
I am enclosing copy of Resolution No. 34754-041700 accepting the bids of Magic City
Motor Corp., in the amount of $38,925.00, for one new conventional cab/chassis straight
truck, and Carolina Environmental Systems, Inc., in the amount of $38,928.00, for one new
lift/dump mechanism installed complete on selected cab/chassis; and rejecting all other
bids received by the City for said equipment. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
April 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Assistant City Manager for Operations
D. Darwin Roupe, Manager, Supply Management
Scott Shirley, Waste Water Manager, Water Pollution Control Plant
C:XMyFil~'~oril 17.wpd
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 19, 2000
File #27-60-472
SANDRA H. EAKIN
Deputy City Clerk
Thomas B. Burton, Sales Representative
Highway Motors, Inc.
5307 Peters Creek Road, N. W.
Roanoke, Virginia 24019
Robert E. Bankert, Sales Manager
Mid-State Equipment Co.
P. O. Box 249
Buchanan, Virginia 24066
Phillip Hayden, Sales Representative
Virginia Truck Center
P. O. Box 7178
Roanoke, Virginia 24019
Gentlemen:
I am enclosing copy of Resolution No. 34754-041700 accepting the bids of Magic City
Motor Corp., in the amount of $38,925.00, for one new conventional cab/chassis straight
truck, and Carolina Environmental Systems, Inc., in the amount of $38,928.00, for one new
lift/dump mechanism installed complete on selected cab/chassis; and rejecting all other
bids received by the City for said equipment. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
April 17, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed equipment.
Sincerely, P¢I~,.~-~
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:hMyFil~pril 17,~pd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 19, 2000
File #27-60-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34753-041700 amending and reordaining certain
sections of the 1999-2000 Sewage Treatment Fund Appropriations, providing for
appropriation of $77,853.00, in connection with the purchase of one new truck cab/chassis
and one dumpster body to be mounted on the cab/chassis for use by the Sewage
Treatment Department. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, April 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Kit B. Kiser, Assistant City Manager for Operations
D. Darwin Roupe, Manager, Supply Management
Scott Shirley, Waste Water Manager, Water Pollution Control Plant
C: ~MyFiles'u~x:nil 17. w~l
IN THE-COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of April, 2000.
No. 34753-041700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Sewage Treatment Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Sewage Treatment Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
A~oropHation_e
Capital Outlay
Other Equipment (1)
_Retained Eaminge
$ 1,110,103
77,853
Retained Earnings (2)
1) Other Equipment
2) Retained Earnings
........................................ $ 30,038,588
(003-056-3175-9015) $ 77,853
(003-3336) (77,853)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
'00 ~-5 P3:39
April 17, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Background:
Purchase of Dumpster Truck, Bid No. 00-02-65
The Sewage Treatment Department has identified a need to replace a 1975 dumpster
truck, due to excessive age and serviceability.
Considerations:
Five (5) bids were received. The lowest bid for the truck cab/chassis is submitted by
Magic City Motor Corporation of Roanoke, Virginia for a cost of $38,925.00. The lowest
bid for the dumpster body and mounting on above cab/chassis is submitted by Carolina
Environmental Systems, Inc. of Kernersville, N.C. for a cost of $38,928.00. Funding is
available in Sewage Treatment prior year retained earnings account to provide for the
purchase.
Recommended Action:
Authorize the purchase of one (1) new truck cab/chassis from Magic City Motor
Corporation for a cost of $38,925.00 and one (1) dumpster body to be mounted
on above cab/chassis from Carolina Environmental Systems, Inc. for a cost of
.$38,928.00 and reject all other bids.
Appropriate $77,853 from Sewage Treatment prior year retained earnings
account to account 003-056-3175-9015.
· Respectfully, submitted,
I concur in the recommendation of the bid committee and recommend it to you for
approval.
Respectfully submitted,
City Manager
CCZ
City Clerk
City Attorney
Director of Finance
Manager, Supply Management
Report Author: D. Darwin Roupe #00-322
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 19, 2000
File g472
SANDRA H. EAKIN
Deputy City Clerk
A. Dale Thompson, President
Dale's Garage
111 Wilson Street
Floyd, Virginia 24091
Wayne E. Williams, Sales Manager
Magic City Motor Corp.
809 Williamson Road, N. W.
Roanoke, Virginia 24016
Bob Kaplin, Vice-President
Dominion Car Company
1259 E. Main Street
Salem, Virginia 24153
C. W. Calhoun, Sales Manager
Truck Body Corp.
P. O. Box 10906
Lynchburg, Virginia 24506
Gentlemen:
I am enclosing copy of Resolution NO. 34755-041700 accepting your bids for the following
items, and rejecting all other bids received by the City for said equipment.
Quantity Description Successful Bidder Purchase Price
1 4-wheel drive crew cab pick-up Magic City Motor Corp., $ 29,191.00
Roanoke, Va.
4 4-wheel drive pick-up trucks with snow Magic City Motor Corp., $101,592.00
plows Roanoke, Va.
1 1 ½-ton dump mack cab/chassis (gas) Magic City Motor Corp. $ 25,471.00
Roanoke, Va.
2 3/4-ton diesel engine pick-up macks Magic City Motor Corp., $ 58,082.00
Roanoke Va.
1 16' flat bed. dump body Dale's Garage, Floyd, Va. $ 5,096.00
1 1-ton dump mack cab/chassis Dominion Car Company, Salem, $18,936.00
Va.
1 8' dump body Track Body Corp., Lynchburg, $ 4,154.32
Va.
C:XMyFile~m-il 17.wpd
A. Dale Thompson
Wayne E. Williams
Bob Kaplin
C. W. Calhoun
April 19, 2000
Page 2
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
D. Darwin Roupe, Manager, Supply Management
James A. McClung, Manager, Fleet Management
C :'~ly Fil~ ~m'il 17. wlxl
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 19, 2000
File ¢t472
SANDRA H. EAKIN
Deputy City Clerk
Robert E. Bankert, Sales Manager
Mid-State Equipment Co., Inc.
P. O. Box 249
Buchanan, Virginia 24066
Thomas B. Burton, Sales Representative
Highway Motors, Inc.
5307 Peters Creek Road, N. W.
Roanoke, Virginia 24019
Gerald K. Brubaker, General Manager
General Truck Body Co.
1919 10t" Street, N. E.
Roanoke, Virginia 24012
Cad R.Steinman, General Manager
Roanoke Welding Co.
2016 Russell Avenue, N. W.
Roanoke, Virginia 24015
Gentlemen:
I am enclosing copy of Resolution No. 34755-041700 accepting certain bids for the
following items and rejecting all other bids received by the City for said equipment.
Quantity Description Successful Bidder Purchase Price
1 4-wheel drive crew cab pick-up Magic City Motor Corp., $ 29,191.00
Roanoke, Va.
4 4-wheel drive pick-up tracks with snow Magic City Motor Corp., $101,592.00
plows Roanoke, Va.
1 1 ~-ton dump track cab/chassis (gas) Magic City Motor Corp. $ 25,471.00
Roanoke, Va.
2 3/4-ton diesel engine pick-up trucks Magic City Motor Corp., $ 58,082.00
Roanoke Va.
1 16' flat bed dump body Dale's Garage, Floyd, Va. $ 5,096.00
1 1-ton dump truck cab/chassis Dominion Car Company, Salem, $18,936.00
Va.
1 8' dump body Truck Body Corp., Lynchburg, $ 4,154.32
Va.
C:'~VIyFiles~m'il 17. wpd
Robert E. Bankert
Thomas B. Burton
Gerald K. Brubaker
Carl IR. Steinman
April 19, 2000
Page 2
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 17, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed equipment.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:~lyFilcs'ep~l 17,wlxl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of April, 2000.
No. 34755-041700.
A RESOLUTION accepting certain bids for the purchase of trucks and related equipment,
upon certain terms and conditions, and rejecting all other bids made for such equipment.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bids in writing of the following named bidders to furnish to the City the items
hereinafter set out and generally described, such items being more particularly described in the City's
specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the
purchase prices set out with each item:
Quantity Description Successful Bidder Purchase Price
1 4-wheel drive crew cab pick-up Magic City Motor Corp., $ 29,191.00
Roanoke, Va.
4 4-wheel drive pick-up trucks with snow Magic City Motor Corp., $101,592.00
plows Roanoke, Va.
I 1 ½-ton dump mack cab/chassis (gas) Magic City Motor Corp. $ 25,471.00
Roanoke, Va.
2 3/4-ton diesel engine pick-up macks Magic City Motor Corp., $ 58,082.00
Roanoke Va.
1 16' flat bed dump body Dale's Garage, Floyd, Va. $ 5,096.00
1 l-ton dump mack cab/chassis Dominion Car Company, Salem, $18,936.00
Va.
1 8' dump body Truck Body Corp., Lynchburg, $ 4,154.32
Va.
2. The City's Manager of Supply Management is hereby authorized to issue any
required purchase orders for the purchase of such equipment, and the City Manager is authorized to
execute, for and on behalf of the City, any required purchase agreement with respect to the aforesaid
equipment, such documents to be in form approved by the City Attorney.
3. Any and all other bids made to the City for the aforesaid equipment are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
H:Xlt. ESXR-Bid-VchEquip-4.17-00
~ECEI\'E.D
Roanoke City Council
Agend-'r~e~'~6a~ For[
Regular
April 17, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Su~e~:
Purchase of Trucks and Related Equipment
Bid No. 00-02-64
Background:
Capital Maintenance and Equipment Replacement Program (CMERP) identified the
need to replace seven (7) pick-up trucks and two (2) dump trucks for various
departments. Identified units are to replace existing older units that are experiencing
excessive repair cost and downtime.
Considerations:
Eight (8) bids were received for trucks and bodies. The lowest bids meeting required
specifications are as follows:
One (1) 4-wheel drive crew cab pick-up, four (4) 4-wheel drive pick-ups with
snow plows, one (1) 1 ~ ton dump truck cab/chassis, and two (2) 3/4 ton, diesel
engine pick-up trucks from Magic City Motor Corporation of Roanoke, Virginia at
a total cost of $214,336.00.
One (1) 16 ft. dump body to be mounted on 1 ~ ton cab/chassis from Dales
Garage of Floyd, Virginia for a total cost of $51096.00.
One (1) 1 ton dump truck cab/chassis from Dominion Car Company of Salem,
Virginia for a total cost of $18,936.00.
One (1) 8 ft. dump body to be mounted on 1 ton cab/chassis from Truck Body
Corporation of Lynchburg, Virginia for a total cost of $4,154.32.
Funding is available in Fleet Management account 017-052-2642-9015.
Recommendation'
Authorize the issuance of purchase orders for trucks and related equipment for a total
cost of $242,522.32 and reject all other bids.
Respectfully submitted,
Robert K. Bengtson
;James A. McClung
I concur with the recommendation of the bid committee and recommend it to you for
approval.
CC~
City Clerk
City Attorney
Director of Finance
Manager, Supply Management
Respectfully submitted,
City Manager
Report Arthur: D. Darwin Roupe #00-328
CITY OF ROANOKE
Office of the C~ty Clerk
Mary F. Parker, CMC
City Clerk
April 19, 2000
File #5-60-236
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34757-041700 authorizing application and
acceptance of a certain Local Law Enforcement Block Grant, in the amount of
$138,159.00, from the United States Department of Justice's Bureau of Justice Assistance
and also authorizing execution of any required documentation on behalf of the City. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, April 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
C: ~MyFiles~p~il 17. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th d_ay of April, 2000.
No. 34757-041700.
A RESOLUTION authorizing the application for and, if approved, the acceptance ora certain
Local Law Enforcement Block from the United States Department of Justice's Bureau of Justice
Assistance and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to apply to the United
States Department of Sustiee's Bureau of Justice Assistance for and, if approved, to accept a Local
Law Enforcement Block Grant in the amount ors 138,159, with the City' s providing $15,351 in local
match, such grant being more particularly described in the report of the City Manager, dated April
17, 2000, upon all the terms, provisions and conditions relating to the receipt of such funds.
2. The City Manager is hereby authorized to execute, on behalf of the City, any
documentation required in connection with the application and acceptance of such grant and to
furnish such additional information as may be required by the United States Department of Justice.
ATTEST:
City Clerk.
CITY OF RO.4NOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
April 19, 2000
File #5-60-236
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34756-041700 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$156,010.00, in connection with a Local Law Enforcement Block Grant from the United
States Department of Justice's Bureau of Justice Assistance. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, April 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
po:
Dadene L. BtJrcham, City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
C: ~dyFilcs~o~'il 17, wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Th~ 17th day of April, 2000.
No. 34756-041700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-2000 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
A~3Dropriations
Public Safety
Local Law Enforcement Block Grant 99-01 (1-4) ...............
Revenues
$ 2,003,441
156,010
Public Safety
Local Law Enforcement Block Grant 99-01 (5-7) ...............
1) Overtime Wages
2) FICA
3) Expendable Equipment
4) Training and
Development
5) Federal Grant Receipts
6) LLEBG Local Match
7) Interest
(035-050-3318-1003)
(035-050-3318-1120)
(035-050-3318-2035)
(035-050-3318-2044)
(035-050-3318-3318)
(035-050-3318-3302)
(035-050-3318-3304)
$119,378
9,132
27,000
50O
138,159
15,351
2,500
$ 2,003,441
156,010
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its pas'sage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Repd~ ~ 10 P ~! :13
April 17, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, VA
Dear Mayor and Members of Council:
Subject: Local Law Enforcement Block Grant 1999-2001
Background:
The Omnibus Fiscal Year 1999 Appropriations Act, Public Law 105-119, provides funding
for the implementation of the Local Law Enforcement Block Grant Program (LLEBG),
administered by the Bureau of Justice Assistance, U.S. Department of Justice. The
purpose of the LLEBG program is to provide local governments with funds to underwrite
projects to reduce crime and improve public safety. Council authorized application for and
acceptance of these grant funds on August 20, 1999 through Resolution No. 34438-
081699. The LLEBG award of federal funds is $138,159 with a local match of $15,351
(total: $153,510) for the period of October 1, 1999 through September 30, 2001. This
renews funding to Roanoke for the fourth year under this program.
Grant funds become available only after a public hearing and an advisory board meeting
are held. By grant guidelines, these meetings are held by mid-March of the calendar year
following the beginning of the grant period. Both of these meetings have been held and
documentation has been forwarded to the Bureau of Justice Assistance.
The grant requires that these funds supplement rather than supplant local monies. Grant
funds will be used for: (1) paying overtime to presently employed law enforcement officers
for the purpose of increasing the number of hours worked by such personnel and (2)
procuring equipment and other materials directly related to basic law enforcement
functions. Police bicycle patrol hours will be expanded through allocation of this funding.
Last year's grant funding provided over 3,880 hours of extra police patrol time directed at
specific areas or neighborhoods.
Considerations:
The LLEBG requires all grant funds ($153,510) be placed in an interest bearing account.
Based on interest earned during each of the past three years of LLEBG grant funding,
interest earnings of $2,500 are anticipated for this grant. The LLEBG local cash match
is $15,351 and is available in the Police Department's State Asset Forfeiture account.
Recommended Action:
Appropriate $156,010 to the following grant fund accounts:
Police Overtime
FICA
Expendable Equipment
Training and Development
035-050-3318-1003 $119,378
035-050-3318-1120 $ 9,132
035-050-3318-2035 $ 27,000
035-050-3318-2044 $ 500
$156,010
Increase revenue estimates in accounts to be established by the Director of Finance.
Authorize unexpended grant funds to draw interest in accordance with grant
requirements.
C:
City Manager
Mary Parker, City Clerk
William Hackworth, City AttOrney
James Grisso, Finance Director
George Snead, Public Safety Director
A. L. Gaskins, Police Chief
#00-412
U.S. DEPARTMENT OF/US'lICE
OFFICE OF J'USTICF., PROGRAMS
[--"] OJP {~ BSA [~ OJJDP
CHECK APPROPRIATE BOX
L GRANTEE NAME AND ADDRESS (lndudiag Zip Code)
Ruauoke City
21~ Chun:h Avenue SW Room 364
Roanok% VA 240111591
AWARD
] C OOPEKATIVE AGKEEMENT
4. AWARD NUMBER: 1999-LB-V'X-?9f$
10/01/1999 TO 09/30/2001
I0/01/19~ TO 09/30/2001
5. PRO/ECT PERIOD: FROM
BUDGET PERIOD: FROM
IA. GRANTEE IRS/VENDOR NO. .546001569 6. AWARD DATE 09/3011999 7. ACTION
2. SUBGRANTEE NAME AND ADDRESS (Including Zip COd~) 8. SUPP~ NUMBER ~
] SupplementaJ
2A. SUBGRANTEE IRS/VENDOR NO, 9, PRI~VIOUS AWARD AMOUNT 0.00
10. AMOUNT OF THIS AWARD $13R, 159
3. PROJECT TITLE
FY 1999 Local Law Entbrv~m~nt Bl,:x:k Orauta (LLEBG) Program
11. TOTAL AWAP,.D $138,159
12. SPECIAL CONDITIONS (Check, if applicabl~)
] THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CoNDrrIONS OK LIMITATIONS AS ARE SET FORTH
ON THE ATTACHI~ &<CF~ATCH_PAGES> PAGES
PAGE 1 OF 5
13. STATUTOK¥ AUTHORITY FOR OR.ANT
[] TEII.E 1 OF TPiE OMNIBUS CRIME CON-TP, OL AND SAFE STREETS ACT OF 1968.
42 U.S.C. 3701, ET. SEQ., AS AMENDED
: ' [] TITLE2OFTHEJUVENILEFUSTICEANDDELINQUENCYPREVEN~ONACTOFI9?4
42 U.S.C. 5601, ET. SEQ., AS AMENDED
] VICTIMSOFCRIMEACTOF 1984,42U.S,C. 10601, ET. SEQ., PUBLIC LAW 98-473, AS AMENDED
] OTHER (Specify): Omnibus Comolldat~d and Ern~'g~y Suppt~n~ Appropdadom Act, 1999 (Public Law 105°27?)
14. FUTURE FISCAL YEAR(S) SUPPORT:
SECOND YEAR'S BUDGET PERIOD: 1FA
AMOUNT OF FUNDS: IFA
THIRD YEAR'S BUDGET PERIOD: IFA
AMOUNT OF FUNDS: N/A TYPE OF FUNDS:
15. METHOD OF PAYMENT ·
AGENCY APPROVAL
TYPE OF FUNDS:
GP. ANTE~ AC, :..lANCE
TYPED NAME AND TITLE OF AD'T~ORIZED GRANTEE OFFICIAL
Darl~ Burnham
City Mamge~
16. TYPED NAME AND TITLE OF APPROVR~G OJP OFFICIAL
Nimcy E. OJSt, Dir~c'lor
Bur~u of Jusllc= A.~'Umc~
tv. s,o~,.~ oF AP~ovn~a o. omccc,
1_.~._.~,.,,..V ~ - ~
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD. DIV.
YE, AR CODE ACT. OFC. REG. SUB. POMS
2t. L18MI4
L199007955
19A. DATE
OJP FORM 4000/2 (REV. 587) PREVIOUS EDITIONS ARE OBSOLI3,TE
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 19, 2000
File #60-448
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34759-041700 approving the annual operating
budget of the Roanoke Valley Regional Cable Television Committee for fiscal year 2000-01
for operation of the regional government and educational access station-Roanoke Valley
Television (RVTV, Channel 3), and providing for the prorata share of the City of Roanoke,
in the amount of $145,084.00 for fiscal year 2000-01. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, April 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Catherine McCollough, Vice-President/General Manager, Cox Communications,
5400 Fallowater Lane, Roanoke, Virginia 24018
Elaine Simpson, Station Manager, Roanoke Valley Television, 541 Luck Avenue,
S. W., Roanoke, Virginia 24016
Mary H. Allen, Clerk, Roanoke County Board of Supervisors, 5204 Bernard Drive,
S. VV., Roanoke, Virginia 24018
Carolyn S. Ross, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton, Virginia
24179
C:~4yFil~l lT.wpd
Darlene L. Burcham-
April 19, 2000
Page 2
pc:
Jennifer S. Faulkner, Acting Public Information Officer
Diane S. Akers, Budget Administrator, Office of Management and Budget
Sandra H. Eakin, Secretary, Roanoke Valley Cable Television Committee
C: ~yFil ~'~oril 1 ?. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of April, 2000.
No. 34759-041700.
A RESOLUTION approving the recommendation of the Roanoke Valley Regional Cable
Television Committee to approve the annual operating budget for Fiscal Year 2000-2001 for the
operation of the regional government and educational access station-Roanoke Valley Television
(RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee (Committee) has
reviewed and approved the annual budget for the Fiscal Year 2000-2001 for the operation of RVTV
and has requested that the City of Roanoke approve that budget; and
WHEREAS, the Committee is comprised of representatives from the City of Roanoke,
Roanoke County, and the Town of Vinton and these jurisdictions have agreed to provide funding for
the purposes for which the Committee was created, including the support of the operation of a
regional government and educational access station, RVTV; and
WHEREAS, said jurisdictions have agreed to provide funding as provided for in the
agreement creating the Committee and the Committee has recommended that the City of Roanoke
provide partial funding to RVTV in the amount of $145,084.00, which is within the limits provided
for in the agreement; and
WHEREAS this Council desires to approve the recommendation of the Committee and
provide partial funding .as. requested by the Committee.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The annual budget for Fiscal Year 2000-2001 for the operation of the regional
government and regional educational access station, RVTV, as set forth in a report to this Council
dated April 17, 2000, is hereby approved.
2. The amount of $145,084.00 will be provided by the City of Roanoke as its prorata
share for the annual operational budget for RVTV for the Fiscal Year 2000-2001 as requested in the
report to this Council dated April 17, 2000.
ATTEST:
City Clerk.
I~ECEiVxr'
CITY CL F n,;'::
'CIO /~PR 11 P3:54
April 17, 2000
The Honorable David A. Bowers, Mayor,
and Members of Council
Roanoke, Virginia
SUBJECT: 2000 - 2001 Budget for Government and Educational Access
Cable Television Station
Dear Mayor and Members of City Council:
The City of Roanoke, the County of Roanoke, and the Town of Vinton jointly operate
Roanoke Valley Television (RVTV). The initial equipment and facilities for the television
station were funded through a $480,000 capital grant from Cox Communications. The
station is located at the Jefferson Center, and currently employs four full-time staff
members. The staff produces videos and shows for the local government and school
systems and cable casts them, along with government meetings, on Cox Communications
Channel 3.
On June 8, 1992, City Council approved the Roanoke Regional Cable Television
Committee Agreement (the Agreement), which requires that the operating budget for Rv'rv
be approved by the governing bodies of the city, the county, and the town. Funding for the
operating budget is shared by the three governments, based on the proportion of Cox
subscribers located in each jurisdiction.
During 1999, RVTV produced 13 department videos, 11 CityShow programs, 11
Spotlight on City School programs and 24 live City Council meetings for the city in addition
to producing 23 videos, 15 shows and 37 live meetings for the other participating
agencies. RVTV also administers the "message board" on Channel 3. Additionally, RVTV
has covered several major events in the city, including press conferences, training
sessions and ceremonies. Overall, original programming increased 13% in the last year,
as the staff continues to work toward the goal of increasing the use of Channel 3.
The Roanoke Regional Cable Television Committee (the Committee) approved the
attached RVTV operational budget for Fiscal Year 2000-2001 at its meeting in March. This
budget of $259,078 is a 15% increase over the current year's budget of $226,085. The
major increase of the current year's budget is to facilitate the institution of closed
captioning services.
The Honorable Mayor and Members of Council
April 17, 2000
Page 2
RVTV staff are on the county's payroll and benefit system and will receive the
equivalent increase as county employees. The budget recommended by the Committee
includes 3.6% raises for the staff, although the actual rate will be determined by the
Roanoke County Board of Supervisors.
As part of its franchise agreement with the three local governments, Cox
Communications pays a 5% franchise fee. In 1999, the city's share of the total $1,500,000
franchise fee paid by Cox was $840,000. The three local governments have traditionally
agreed to allocate up to 1% of this franchise fee, which is equal to 20% of the revenue, to
fund the RV'FV Operating Budget. For the coming year, that amount would be $300,000
for local governments. RVTV is requesting a budget of $259,078 which is $40,922 less
than that amount. The city's share of this request would be $145,084, which represents
17.3% of the city's anticipated franchise revenue.
The Committee's recommended budget of $259,078 is to be shared by each locality
as follows:
Locality Number of Cox Percentage of Resulting
Communications Subscribers/ Contribution to
Subscribers as of Shars of 2000- Recommended
February 2000 2001 RVTV 2000-2001 RVTV
Budget Budget
City of Roanoke 32,363 56% $145,084
County of Roanoke 22,934 39% $101,040
Town of Vinton 2,818 5% $12,954
TOTAL 58,115 100% $259,078
At their meeting on March 29, 2000, the Roanoke County Board of Supervisors
gave their approval to the Committee's recommended budget. The Vinton Town Council
will also meet in the near future to vote on the recommended budget.
On behalf of the city's representatives to the Roanoke Valley Cable Television
Committee, and as City Council's representative, I am pleased to recommend that City
Council approve the recommended RVTV budget for FY2000-2001 in the amount of
$259,078 with the city's share totaling $145,084.
The Honorable Mayor and Members of Council
April 17, 2000
Page 3
WAH/jsf
Attachment
cc:
Sincerely,
W. Alvin Hudson
Roanoke City Council Member
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
William Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Ritchie, Assistant City Manager
Diane $. Akers, Budget Administrator
Sandra H. Eakin, Clerk, Roanoke Valley Cable Television Committee
Jennifer $. Faulkner, Acting Public Information Officer
Gary Tegenkamp, Assistant City Attorney
Elaine Simpson, Station Manager, Roanoke Valley Television
Catherine McCollough, Vice President and General Manager, Cox Communications
RVTV Proposed 2000 - 2001 Budget
1010
2100
2200
2300
2310
2400
3013
3202
3209
3305
3530
3610
5210
5230
5235
5305
5308
5410
5420
5501
5504
5520
5540
5801
6010
6013
6014
6080
6202
Budget
Regular
FICA (Employer Contribution)
Retirement - VRS
Group Health Insurance
Group Dental Insurance
Life Insurance - VSRS
Professional Services - Other
Repairs (Office Equipment)
Repairs (Other Equipment)
Maintenance Service Contracts
Printed Forms
Advertising
Postage
Telephone
Car Phones
Motor Vehicle Insurance
General Liability Insurance
Lease/Rent of Equipment
Lease/Rent of Buildings
Travel (Mileage)
Travel (Convention & Conf.)
Dinner Meetings & Luncheons
Training & Education
Dues & Association Membership
Office Supplies - General
Small Equipment & Supplies
Video Supplies
Gas, Oil & Grease
Subscriptions
128,424.00
9,824.00
17,607.00
14,275.00
510.00
0
5,500.00
500.00
2,000.00
0
250.00
2,000.00
250.00
2,800.00
350.00
1,500.00
1,745.00
500.00
26,600.00
250.00
1,000.00
500.00
1,000.00
700.00
1,500.00
2,000.00
3,500.00
500.00
500.00
Total
$226,085.00
Increase over last year: $32,993.00 or 15%
Proposed
132,632.00
10,147.00
18,184.00
15,146.00
813.00
1,061.00
23,500.00
500.00
2,000.00
720.00
250.00
$1,000.00
250.00
$5,650.00
350.00
1,500.00
1,945.00
800.00
29,880.00
250.00
1,000.00
500.00
1,000.00
700.00
1,500.00
2,000.00
4,500.00
800.00
500.00
$259,078.00
RVTV Financial Report
Current Account Balances as of March 2, 2000
213200
213300
213500
(Operating Budget) ................................................................. $86,285.85
(Cox Cable Capital Grant) ...................................................... $191,778.53
(RVTV Year-End Rollover Account) ..................................... $119,285.48
Account 213500 (RVTV Year-End Rollover) represents the unused funds from the Operating
Budget since 1991.
Cox Communications 1999 Franchise Fees
Cox Communications paid a 5% franchise fee to the local governments in 1999 which amounted
to $1,500,000.00. The local governments have traditionally agreed to allocate up to 20% of the
franchise fees collected to the RVTV Operating Budget. For the coming year, that amount
would be $300,000.00. RVTV is requesting a budget of $259,078.00 which is $40,922.00 less
than that amount.
Cox calculates the percentage of subscribers (February 2000) in each locality as follows:
Locality Subscribers Percentage
City 32,363 56%
County 22,934 39%
Vinton 2,818 5%
Based on those figures, each locality's contribution to an Operating Budget of $259,078.00
would be as follows:
City $145,084
County $101,040
Vinton' $12,954
RVTV 1999 Productions
Edited Videos
Title
(2) Anti Litter PSAs
(3) Bill of Rights Seminars
Business Communication Classes
Carseat Safety
City Show Open
Common Ground
(Senior & Challenged Citizens)
Fall Prevention For Seniors
Fire Safety For Seniors
Individualized Education Programs
Lest We Forget
(Vinton War Memorial Documentary)
March Through Time PSA
March Through Time
(Looped History Segments)
Mandatory Water Restrictions
Odyssey Of The Mind
Performance Management Seminar
Positive Behavior Support
Project Impact - Flood Prevention
(5) Project Impact PSAs
Client
City of Roanoke
Roanoke County
Roanoke County Schools
City of Roanoke
City of Roanoke
Roanoke County
Roanoke County
Roanoke County
Roanoke County
Town of Vinton
Roanoke County
Roanoke County
City of Roanoke
Roanoke City Schools
Roanoke County
Roanoke County
City/County
City/County
Length
:30 each
35:00 each
4:00
10:30
:30
13:00
2:30
2:45
1 hr. 26 min.
25:30
:30
2 hours
3:00
7:00
4 hrs.
1 hr. 58 min.
15:00
:30 each
RVTV 1999 Productions
Edited Videos
Title
Republican Primary USA
Roanoke Extension Agency
Roanoke County Investiture
Roanoke County Today Open
(2) RVTV PSAs
School Bus Safety
School Convocation Music Video
Welfare Fraud
Youth Haven & Sanctuary
Y2K Photo Contest PSA
Client
Roanoke County
Roanoke County
Roanoke County
Roanoke County
City/County
Roanoke City Schools
Roanoke City Schools
Roanoke County
Roanoke City
Roanoke County
Length
:30
7:00
1 hr. 3 min.
:30
:30 each
12:30
8:30
4:40
6:40
:30
Total Title
11 City Show
12 Roanoke County Today
11 Spotlight On City Schools
3 Accent Excellence
1999 Shows
Client
City of Roanoke
Roanoke County
Roanoke City Schools
Roanoke County Schools
Time
28:50 each
26:50 each
25:00 each
25:00 each
Total Productions City of Roanoke Roanoke County Town of Vinton
73 35 37 1
Percentage 48% 51% 1%
Totals
24
24
9
1
1
1
1
1999 Meetings
Meetings
City Council Meetings
Board of Supervisors Meetings
12:15 City Council Briefings
Roanoke City Schools - School Board Interviews
City Council Budget Meeting (Civic Center)
Police Memorial Service - City of Roanoke
Roanoke County Student Government Day
RVTV Productions 1998 & 1999
1998 1999 Increase
Video Productions 32 36 +4 (13 %)
Meetings 53 61 +8 (15%)
Shows 38 37 -1
Average Hours of
Programming Per Month 196 224 +28 (14%)
RVTV additionally covers many special events including groundbreakings, dedication
ceremonies, press conferences and training sessions.
To~
From:
Date:
Re:
Roanoke Regional Cable Television Committee
Elaine Simpson, Cable Access Director
March l, 2000
RVTV 2000-2001 Proposed Budget
Attached is the line item printout comparing the current year budget with my proposed budget
for FY 2000-2001. My budget request is for $259,078.00 which is an increase of 15%.
At the January 12, 2000 cable meeting, I presented a report on closed captioning services. It is
my recommendation that closed captioning is provided for our live City Council and Board of
Supervisors meetings. I have included in my budget package an informative guide to closed
captioning services from Communiqu6 Interactive Solutions, Inc.
Based on 145 hours, the annual cost to add closed captioning to our meetings is as follows:
(1) Closed Captioning Encoder
$3,000.00
(4) Dedicated Phone Lines ($80.00 per month)
$960.00
Long Distance Service (.10 per minute)
$870.00
Captioning Services ($135.00 per hour)
$19,575.00
$24,405.00 Total
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 19, 2000
File #183
SANDRA H. EAKIN
Deputy City Clerk
Cynthia M. Shelor, President
John T. Morgan Sheet Metal Co., Inc.
P. O. Box 1286
Roanoke, Virginia 24006
Dear Ms. Shelor:
I am enclosing copy of Ordinance No. 34760-041700 accepting the bid of John T. Morgan
Sheet Metal Co., Inc., in the amount of $79,816.00, for installation of a new EPDM roof and
insulation on roof areas one and two at the Public Works Service Center, upon certain
terms and conditions and rejecting all other bids received by the City for the work. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, April 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
C: XMyFiles'xapril t 7. wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 19, 2000
File #183
SANDRA H. EAKIN
Deputy City Clerk
R. Bowman Willett, Jr., Vice-President
Frank Kerby and Sons, Inc.
P. O. Box 160
Waynesboro, Virginia 22980
Walter O. McCulley, President
Consolidated Industrial Roofing, Inc.
P. O. Box 3277
Roanoke, Virginia 24015
Darin M. Velley, Branch Manager
Baker Roofing Co.
3308 Shenandoah Avenue, N. W.
Roanoke, Virginia 24017
Debra B. Smith, Vice-President
Blankenship Roofing Co., Inc.
P. O. Box 1395
Roanoke, Virginia 24153
Timothy M. Hyde, Project Manager
AAR of North Carolina, Inc.
306 Nelson Street
Kemersville, North Carolina 27284
John D. Williams, Vice-President
I. N. McNeil Roofing & Sheet Metal Co., Inc.
P. O. Box 973
Roanoke, Virginia 24005
Melvin T. Morgan, Jr., President
Melvin T. Morgan Roofing & Sheet Metal Co., Inc.
P. O. Box 4523
Lynchburg, Virginia 24502
Dear Ms. Smith and Gentlemen:
I am enclosing copy of Ordinance No. 34760-041700 accepting the bid of John T. Morgan Sheet
Metal Co., Inc., in the amount of $79,816.00, for installation of a new EPDM roof and insulation on
roof areas one and two at the Public Works Service Center, upon certain terms and conditions and
rejecting all other bids received by the City for the work. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday, April 17,
2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on
the abovedescribed project.
C :XlVly Fil~'~apfil 17. wpd
R. Bowman Willett, Jr."
Walter O. McCulley
Darin M. Velley
Debra B. Smith
Timothy M. Hyde
John D. Williams
Melvin T. Morgan, Jr.
April 19, 2000
Page 2
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:lo
Enclosure
C NViy Files~m'il 17. wpd
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINI~
The 17th day of April, 2000.
No. 34760-041700.
AN ORDINANCE accepting the bid of John T. Morgan Sheet Metal Company, Incorporated,
for work on the Public Works Service Center (PWSC), upon certain terms and conditions and
awarding a contract therefor; authorizing the proper City officials to execute the requisite contract
for such work; rejecting all other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of John T. Morgan Sheet Metal Company, Incorporated, in the amount of
$79,816 for installing a new EPDM roof and insulation on roof areas 1 and 2 at the PWSC, as is more
particularly set forth in the City Manager's report dated April 17, 2000, to this Council, such bid being
in full compliance with the City's plans and specifications made therefor and as provided in the
contract documents offered said bidder, which bid is on file in the Office of Supply Management, be
and is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, the requisite contract with the successful bidder, based on its
proposal made therefor and the City's specifications made therefor, said contract to be in such form
as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore
or simultaneously appropriated by Council.
3. Any and ~ other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
I:~roof
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
l:~'oof
Regular Agenda Report
'00 71~ ?:!:13
April 17, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Su~e~:
Bid Committee Report
New EPDM Roof and Insulation
Areas 1 and 2
Public Works Service Center
1802 Courtland Avenue
Roanoke, Virginia
Bid No. 00-2-6
Background:
The Public Works Service Center (PWSC) was constructed in 1974-75. Basically, it is a metal
panel building, including the standing seam metal roof. The roof is also almost fiat, 3~8" fall
per foot.
The roof is in need of repair and Building Maintenance was allocated $75,000 to start
repairing the roof areas. The Office of City Engineer prepared contract documents, properly
advertised the project and D. Darwin Roupe, Manager, Office of Supply Management,
received bids on March 15, 2000. Eight (8) bids were received, with John T. Morgan Sheet
Metal Company, Incorporated, of Roanoke, Virginia submitting the lowest responsive and
responsible bid in the amount of $79,816. Funding is available in Building Maintenance
account number 001-052-4330-3057.
This contract will install on the PWSC roof 4" insulation on top of the 3" high standing seam
(plus 1" insulation perpendicular to the standing seam) and a 60 mil adhered EPDM roof
membrane over the office area and the north wing of the building, Areas 1 and 2. A total of
30,400 square feet (at $262.55 per 100 square feet) will be covered.
Recommended Action:
Award a contract for the PWSC roof work to John T. Morgan Sheet Metal Company,
Incorporated in the amount of $79,816 in accordance with the contract documents as
prepared by the Office of City Engineer. Authorize the City Manager to enter into a
contractual agreement for this work, in a form approved by the City Attorney.
Reject the other bids received.
Honorable David A. Bowers, Mayor, and Members of City Council
Bid Committee Report
New EPDM Roof and Insulation
Areas I and 2
Public Works Service Center
1802 Courtland Avenue
Roanoke, Virginia
Bid No. 00-2-6
April 17, 2000
Page 2
Respectfully submitted,
W. Alvin Hudson
Kit B. Kiser
I concur in the recommendation of the bid committee and recommend it to you for approval.
Re~spectfully submitted,
City Manager
DLB/LBC/bls
Attachment
c: William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
# 00-126
ATTACHMENT 1
TABULATION OF BIDS
NEW EPDM ROOF AND INSULATION
ROOF AREAS 1 AND 2
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND AVENUE
ROANOKE, VIRGINIA
BID NO. 00-2-6
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Wednesday,
March 15, 2000, at 2:00 p.m.
CONTRACTOR BASE BID ADDENDUM I
John T. Morgan Sheet Metal Company, Incorporated $ 79,816 yes
Baker Roofing Company $ 89,625 yes
Frank Kerby and Sons, Inc. $ 92,470 yes
Consolidated Industrial Roofing, Inc. $ 94,443 yes
I. N. McNeil Roofing and Sheet Metal Co., Inc. $ 98,500 yes
AAR of North Carolina, Inc. $102,300 yes
Melvin T. Morgan Roofing and Sheet Metal
Company, Incorporated $128,348 yes
Blankenship Roofing Co., Inc. $138,442 yes
Estimated Cost: $75,000
Office of City Engineer
Roanoke, Virginia
April 17, 2000
NOTE:
None of the eight bidders quoted a time of construction. Negotiation with the Iow bidder
arrived at a construction time of 45 consecutive calendar days.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 19, 2000
File #68-323
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34761-041700 authorizing the staff of the Roanoke
City Public Library to sell certain collections of rare books that have previously been
donated to the City, through certain auction houses and by consignment with booksellers,
upon certain terms and conditions. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, April 17,
2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc~
James D. Grisso, Director of Finance
Bevedy A. James, City Librarian
D. Darwin Roupe, Manager, Supply Management
C:kMyFiles~pril 17 wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of April, 2000.
No. 34761-041700.
A RESOLUTION authorizing the staff of the Roanoke City Public Library to sell certain
collections of rare books that have previously been donated to the City, through certain auction
houses and by consignment with booksellers, upon certain terms and conditions.
WHEREAS, several collections of books have been donated to the Roanoke City Public
Library over the years, including several rare editions and 15th and 16th century manuscripts; and
WHEREAS, these collections are not available for public use because they are in rare and
fragile condition and do not fit within the Library's collection development policy and are not
germane to the Library's mission; and
WHEREAS, neither the History Museum & Historical Society of Western Virginia nor the
Art Museum of Western Virginia is interested in the materials; and
WHEREAS, approximately $100,000 could be realized from the sale of these collections
through auction houses and booksellers, which could be invested and the interest appropriated in
perpetuity for the Library's Virginia Room and general reference materials.
THEREFORE, BE IT RESOLVED that, pursuant to {}2-269 of the Code of the City of
Roanoke (1979), as amended, the Roanoke City Public Library staff is authorized to sell the
aforementioned collections through auction houses and by consignment with booksellers to gain a
fair market return for these materials, and to invest the proceeds in order to provide ongoing support
of the Library, as recommended in the City Manager's report to this Council dated April 17, 2000.
ATTEST:
N:\CA~easm'es\librarybooks.~
City Clerk.
Roanoke City Council
Regular Agenda Report
RECEiVEO
CiTY CL SF!:< S'
'00 APP, 12 P1:41
April 17, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Rare Out-of-Print Gift Books Owned by the Public Library
Background:
Several collections of books have been donated to the Public Library over the years,
including rare 19t~ century first editions, 15th and 16~ century illuminated manuscripts, and
other illustrated rare books. These collections do not fit within the scope of the Library's
collection development policy and are not germane to the Library's mission.
Considerations:
The Library Board has approved the disposal of these materials with the proceeds from
their sale to be deposited with the Roanoke Public Library Foundation. The Foundation
has agreed to accept and invest the funds with the interest income to be appropriated in
perpetuity for the purchase of Virginia Room and general reference materials. Neither the
History Museum & Historical Society of Western Virginia nor the Art Museum of Western
Virginia is interested in the materials. City Code provides for the disposal of such items
after consultation with the Roanoke Arts Commission, which has been done.
Recommended Actions:
Authorize city manager to sell materials according to guidelines provided by City Code
Section 2-269. Deposit sale proceeds with the Roanoke Public Library Foundation for
investment to provide ongoing support of the Library.
C:
City Clerk
City Attorney
Director of Finance
City Librarian
Manager, Supply Management
Respectfully submitted,
Darlene L. Burcham
City Manager
#00-708
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of April, 2000.
No. 34762-041700.
A RESOLUTION establishing the date of a Special Meeting of the Council of the City of
Roanoke.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. A Special Meeting of City Council shall be held on May 1, 2000, commencing at
7:00 p.m., in the Exhibit Hall, Civic Center, 710 Williamson Road, N.W., in said City, for the
purpose of holding public heatings as to the General Fund Budget for Fiscal Year 2000-2001, and
effective tax increases.
2. The City Clerk is hereby directed to take whatever steps are deemed necessary to
notify the public of the time and place of such Special Meeting.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of April, 2000.
No. 34763-041700.
A RESOLUTION establishing the date of a Special Meeting of the Council of the City of
Roanoke.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. A Special Meeting of City Council shall be held on May 9, 2000, at 3:00 p.m., in
Council Chambers, Municipal Building, 215 Church Avenue, S. W., in said City, for the purpose of
adopting the proposed annual budget for the City of Roanoke for Fiscal Year 2000-2001.
2. The City Clerk is hereby directed to take whatever steps are deemed necessary to
notify the public of the time and place of such Special Meeting.
ATTEST:
City Clerk.
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
).
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 17th day of April, 2000, RITA D. BISHOP was appointed
as a member of the Roanoke Arts Commission for a term ending June 30, 2002.
Given under my hand and the Seal of the City of Roanoke this 20th day of April,
2000.
City Clerk
C:'~.My FilesXapril 17. wpd
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 17th day of April, 2000, MARY A. ROGERS was
reappointed as a member of the Fair Housing Board for a term ending March 31, 2003.
Given under my hand and the Seal of the City of Roanoke this 20th day of April,
2000.
City Clerk
C:'08yFil~pt'il 17 .Wl:~l
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 17th day of April, 2000, BRUCE L. ROBINSON was
reappointed as a member of the Fair Housing Board for a term ending March 31,2003.
Given under my hand and the Seal of the City of Roanoke this 20th day of April,
2000.
City Clerk
C: ~MyFilesXapril 17 WlXt
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 17th day of April, 2000, JAMES D. GRISSO was
reappointed as a Commissioner of the Hotel Roanoke Conference Center Commission for
a term ending April 12, 2004.
Given under my hand and the Seal of the City of Roanoke this 20th day of April,
2000.
City Clerk
C: ~My Files'~n'il I 7. wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
O~'FICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 20, 2000
File #20
SANDRA H. EAKIN
Deputy City Clerk
Fred. A. Altizer, District Administrator
Virginia Department of Transportation
714 S. Broad Street
Salem, Virginia 24153
Charles Resnick, State Urban Engineer
Virginia Department of Transportation
1401 E. Broad Street
Richmond, Virginia 23219-1937
Gentlemen:
I am enclosing four copies of Resolution No. 34764-041700 rescinding Resolution No.
33857-060198, adopted June 1, 1998, withdrawing Council's support for the proposed
three-lane/four-lane improvements to 10th Street, N. W.; and concurring in requests of
neighborhood organizations to support development of a revised two-lane improvement
plan for 10th Street. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, April 17, 2000.
Sincerely,
Mary F. i~aarker, CMC~'''
City Clerk
MFP:Io
Enclosure
pc:
Mr. Rick M. Williams, 3725 Sunrise Avenue, N. W., Roanoke, Virginia 24012
Darlene L. Burcham, City Manager
Robert K. Ben. gtson, Acting Director, Public Works
C:~IyFil~'~pril 17.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of April, 2000.
No. 34764-041700.
A RESOLUTION rescinding Resolution No. 33857~060198, adopted June 1, 1998,
thereby withdrawing Council's support for the proposed 3-1ane/4-1ane improvements to 10th
Street, N.W.; and concurring in requests of neighborhood organizations to support
development of a revised 2-lane improvement plan for 10th Street, N.W.
WHEREAS, the Virginia Department of Transportation ("VDOT") was requested to
include improvements to 10th Street, N.W., for project funding in VDOT's Six-Year Plan;
WHEREAS, by Resolution No. 33857-060198, Council concurred in the proposed 3-
lane/4-1ane improvements to l0th Street, N.W.; and
WHEREAS, after recent meetings with various neighborhood organizations to discuss
design changes, Council has been asked to withdraw its support for the proposed 3-1ane/4-
lane improvements to l0th Street, N.W., and concur in the organizations' preferred plan
which includes a proposed two-lane improvement plan for 10th Street, N.W.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Resolution No. 33857-060198, adopted June 1, 1998, is hereby RESCINDED,
thereby withdrawing this Council's support of a 3-1ane/4-1ane design for 10th Street, N.W.
2. This Council concurs in the neighborhood organizations' recommended design
changes and recommends that VDOT develop a two-lane improvement plan for 10th Street,
N.W.
3. The City Clerk is directed to forthwith
resolution to the Virginia Department of Transportation.
transmit attested copies of this
ATTEST:
City Clerk.
H:\RESLR.TenthSt-lml>.4.17.00
'00 APi~ 20 A P, :31
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 345-8250
Roanoke Neighborhood Partnership Steering Committee
Neighborhood Transportation Planning Position Statement
The Roanoke Neighborhood Partnership Steering Committee supports Roanoke City
Council's Vision, as adopted August 4, 1997. Page 2 of the Vision Progress Report
states, "Roanoke will be a community where every person and every family is
important and respected. We will be a community of stable, safe, healthy, caring, and
friendly neighborhoods. We will protect our natural environment and promote
cultural, social, economic and recreational opportunities that encourage present and
future generations to chose Roanoke as their home."
The Roanoke Neighborhood Partnership Steering Committee believes that citizens in
the neighborhoods and all city residents should be made aware of transportation
projects and allowed to have a voice in the decisions which affect their lives.
The Roanoke Neighborhood Partnership Steering Committee believes that
transportation planning and design in the urban environment should acknowledge
and reflect the value of preserving the quality of life in neighborhoods. Issues of
noise, air quality and safety must be addressed in every transportation project.
Therefore, the Roanoke Neighborhood Partnership Steering Committee supports the
Williamson Road Action Forum's request to Roanoke City Council to reevaluate the
plans for l0th Street. Future transportation projects should address the issues listed
above to advance City Council's Vision to make Roanoke an exceptional place to
live, work and visit.
Adopted March 15, 2000
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 20, 2000
File #67-401
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of the bid submitted by Blue Ridge Public Television for the lease of
five acres of land in Fishburn Park for operation of public television, which bid was opened
and read at a regular meeting of the Council of the City of Roanoke on Monday, April 17,
2000.
On motion, duly seconded and adopted, the bid was referred to you for study, report and
recommendation to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Larry A. Dyer, President and General Manager, Blue Ridge Public Television, P. O.
Box 13246, Roanoke, Virginia 24032
Kit B. Kiser, Assistant City Manager for Operations
C:~lyFilea~4117.wpd
BLUE RIDGE PUBLIC TELEVISION
WBRA/15 Roanoke WSBN/47 Norton WMSY/52 Marion
April 14, 2000
Mary F. Parker, City Clerk
City of Roanoke
215 Church Street, S.W.
Room 456
Roanoke, VA 24011
Dear Ms. Parker:
Blue Ridge Public Television does hereby offer this letter as its bid for the 30 year lease of
the property as stated in the advertisement for bid. A 5 acres parcel of land and 50 foot wide right
of way for the purpose of operating a nonprofit, educational television facility. As a non profit
corporation licensed to operate WBRA-TV, WMSY-TV and WSBN-TV, Blue Ridge Public
Television, Inc. does hereby offer a bid as follows:
Payment to the City of one (1) dollar per year for each of the thirty years of the lease.
Acknowledgment of a contribution of in-kind dollars in the amount, to be determined, of a
portion of the fair-market rental value
BRPTV will provide fire and extended coverage insurance on the permanent
improvements located on leased premises as well as casualty insurance.
Serving the Roanoke Community, as well as, the entire Southwest Virginia area with
television that informs, educates and enlightens, has been the mission of Blue Ridge Public
Television since 1967. Your favorable consideration of this request will continue this tradition in
Southwest Virginia for another 30 years. Thank you.
Respectfully Submitted
Larry A.~yer
President and General Manager
Your Community Resource for Lifelong Learning
P.O. Box 13246 Roanoke, VA 24032
540/344-0991 888-332-7788 FAX 540/344-2148
BID OPENING
The Mayor advises that pursuant to a legal notice published in The
Roanoke Times on March 20, March 27, April 3 and April 10, 2000, bids for
lease of a 5-acre parcel of land and a fifty foot wide right-of-way owned by the
City for the purpose of the operation of a nonprofit, educational television
facility, were to be received in the City Clerk's Office no later than 4:00 p.m.,
on Monday, April 17, and held unopened by the City Clerk until 7:00 p.m., at
which time all bids were to be delivered to the City Council Chamber to be
publicly opened and read at the City Council meeting.
The Mayor inquires if there are persons present who have questions
with regard to the opening of the bids. If there are no questions, the Mayor
instructs the City Clerk to proceed with the opening of the bids.
The Mayor advises that without objection, the bid(s) will be referred to
the City Manager for report to Council.
'00 ~p~13 P3:lO
April 17, 2000
Office of the City Manager
The Honorable David A. Bowers, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable W. Alvin Hudson
The Honorable Carroll E. Swain
The Honorable James O. Trout
The Honorable William White, Sr.
The Honorable Linda F. Wyatt
Dear Mayor Bowers and Members of City Council:
SUBJECT: Lease of Five Acres of Fishburn Park for
Public Television Operation
On Council's Monday, April 17, 2000, agenda, there will be a public hearing to
receive comments regarding the proposal to lease a 5-acre parcel located in Fishburn Park
for operation of a public television broadcasting facility. This property is currently under
a 5-year lease to Blue Ridge Public Television. (BRPTV). BRP'I'V has requested that the
City consider lengthening the lease term to 30 years.
Bids for this leasehold interest will be opened at the Council meeting. I respectfully
request that Council refer any bids which are received to the City Manager for report back
to Council.
Please let me know if you have any questions.
Sincerely,
Darlene L. Burcham
City Manager
DLB/SEF/bls
c:--v~a'ry F. Parker, City Clerk
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE accepting the bid of , to lease from the City
five acres of property, along with a right-of-way for an entrance road, in Fishbum Park, and authorizing a
lease agreement therefor; authorizing the proper City officials to execute the requisite lease; and rejecting
all other bids made to the City for same.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of
along with a fifty foot right-of-way for a road,
, to lease from the City five acres of property,
in Fishburn Park for a term of 30 years at the rate of
$ per year, upon terms and conditions deemed appropriate by the City Manager, such bid being
in full compliance with the contract documents offered said bidder, which bid is on file in the Office of the
City Clerk, be and hereby is ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite lease agreement with the successful bidder, based on its proposal made
therefor and the City's specifications made therefor, said agreement to be in such form as is approved by the
City Attorney.
3.
Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid.
Any and all other bids made to the City for the aforesaid are hereby REJECTED, and the City
ATTEST:
City Clerk.
The Roanoke Times
~:C~t V ~~ Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - 3-4_ _ _ 51Q ............................
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01378205 PUBLIC NOTICE AND
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. ~
Sworn and subscribed before me this ~ day
~~2~0. Witness~~_ my hand and official seal., Notary Public
My commission expires
PUBLISHED ON: 03/'20 03/27 04/03 04/10
TOTAL COST: 1,498.50
FILED ON: 04/14/00
..................................................
Authorized Signature
PUBLIC NOTICE AND
ADVERTISEMENT FOR BIDS
c~ Coum~, nnt~e ~ hereby
g~en that me City of Rnenoke,
Virl~nla, a Vt~lnla munictp~
asr In a five (5) acm poroel of
mhd and a ff~ (~0) foc* ~de
toleration facility: ]~e lease-
hold Intoras~ shMI be for a
thlr~ (30) year te~m commenc-
Ing as soo~ as all legal require-
ments have been met and
five (5) acre pom~ of land Is
STARTING at an iron pin on the
north side of Colonial Avenue,
Southwest, said iron pin being
the easternmost comer of a 35
the University of %q~nm ~y the
~ ~ ~ Book 1179,
C~y of mmmme, ~m, me
~omcoM iron pin b~ng
4916 co fl~ In the O~ce of the
C~y m~ of m~m~, W*
tha no~asat li~e of the afo~
~d Un~ of
e~Y, No~h 4~ 25' West,
556.30
ing*aiong sa~ fine No~ 800
25' West, 614.99 feet to
~ ACTUAL p~nt of BE~N-
moa by ~e C~ of Roanoke,
thence, from s~d ~ctnel henn-
aing point and ~ong the n~th-
~e pmp~, Nm~ 8~ 25'
West, 359.00 feet to com~
n~ of ~m 35 ~ Un~ms~y of
afl, mentioned P~n No. 4916;
line of
pmpo~y, SO~h 4~ 05' Wes%*
143.11 ~at to comer No. 3;
um~m~ of ~ p~
property of tho City of
Roanoke, Ninth 48~ 55' Wast,
feet, into the C'~y's ndlpnal
along another new line North
corner No. 5 in said oH~lnel
46° 55' East, 731.77 .feet to
corner No. 6, ~olng out of said
original pe,rk property at
South 9° 35' West, 50.00 feet
to c(xner NO.1, the actuai point
being shown In detail 'on Ran
No.4982 on file In the Office of
VlrShaa.
~ ~y (5o) foot wkm ~-
way pen~b~, mcoeas to the
above-dasodbed five(5) acre
BEGINNING at a point mad<ed
"A" on Prim No.4982 on file In
the Offtco of the City Engineer,
Roanoke, Vir~nia, said point.
Avenue, Sonthweat, Nmlh 63°
22' East, 54.22 foat ffoFt, the
asstemmcot comer of the 35
acre bact of land conveyed to
the I.~nlvemlty of Vtrglnla by the
and shown on Ptan No. 4916
on file in the Offl~ of the CIty
Eni[Ineer, Roanoke, VIr~glnla;
~ leaving the ofom~ald
point at 'A" and v/dh a line
60.roof vAde 'road flfht-of-way
slon's 5-acm Lon~d Pmm~lse~,,
maces, narroW. North 49" 25'
We~t', 487.17 feet to a point at
"B' on sadd conteHIne; thence
witch a cu~ecl line to the left on
a radius of 200.00 feet, and
tonce of I~ 84° 5~' west,
106.90 feet, an arc dl~tonce o
~08.21 feet to a po4nt at "¢"
on said uenmdlne; thence
North 80° 25' We~ 814.cJ~
foat to a point at "0' on sam
u~e Noflh 9° 35' East, 25.00
feet from comer No. "1" of the
?elevl$1on by the City of
a 25-font wlde.d~t-of-way for
an Inetailed 16-inch puMIc
water main wNch
way #ereln d~t~LIZ~
conto~aing ~.~9 acres mete m
less~ and Ix)lng aimwn In clnta#
on ~ No. 4cJ~.
A oopy of the foil tSxt of the
said proposed m'dinence is o~
file In the Office of ~ City
Clink, 2/5 Church Avenue, SW,
Room 456, Roanoke, Vtr~nia
24011. . .
215 Chun:h Mmwe, SW, Room
4..~!, Romoke, Vh'~nl~ 24011,
un~l 4~ p.m., ~ ~, on
M~, ~ 17, 2~. BI~
~ M 4:~ p.m. or ~r
~11 ~ ~ ~ ~ ~d-
e~, ~ ~s ~1 ~ ~d
u~l 7:~ ~.m., I~ ~me, ~
a~ ~s~l ~~
~ a~ ~ al~ ~
~oanoke ~1~ Counoll will
a~ ~ ~1 ~*
Claims for wffhdmwai of bids
(2) businass days after
openl~ of bids as asr fol~h in
§11-54.A, Code of VIrWnia
(1950), as a~,
ladty In the bids received, and
to accept a bid wfli¢h is
MmyF. Pamer
(1378205)
PUBLIC NOTICE AND ADVERTISEMENT FOR BIDS
At the direction of the Roanoke City Council, notice is hereby given that the City of Roanoke,
Virginia, a Virginia municipal corporation, proposes to grant by ordinance a leasehold interest in a
five (5) acre parcel of land and a fifty (50) foot wide right-of-way owned by the City for the purpose
of the operation of a nonprofit, educational television facility. The leasehold interest shall be for a
thirty (30) year term commencing as soon as all legal requirements have been met and ending on July
1, 2030. The five (5) acre parcel of land is described as follows:
STARTING at an iron pin on the north side of Colonial Avenue, Southwest, said iron
pin being the easternmost comer ora 35 acre tract of land conveyed to the University
of Virginia by the City of Roanoke by deed of record in Deed Book 1179, page 544,
in the Clerk's Office for the Hustings Court of the City of Roanoke, Virginia, the
aforesaid iron pin being shown as comer No.6 on Plan No. 4916 on file in the Office
of the City Engineer of Roanoke, Virginia, to which reference is hereby made; thence
leaving the said starting point and with the northeast line of the aforesaid University
of Virginia property, North 49° 25' West, 556.30 feet to a point, said point being
shown as corner No. 5 on the aforementioned Plan No.4916; thence continuing along
said line North 800 25' West, 614.99 feet to a point shown as comer No.1 on Plan
No.4982, said point being the ACTUAL point of BEGINNING of the description of
the 5.00 acre parcel herein Leased to the Blue Ridge Public Television by the City of
Roanoke, thence, from said actual beginning point and along the northerly line of the
University of Virginia property, North 80° 25' West, 359.00 feet to comer No.2 at the
northernmost comer of the 35 acre University of Virginia tract, said point being
shown as comer No. 4 on the aforementioned Plan No. 4916; thence along the
northwesterly line of the University of Virginia property, South 43° 05' West, 143.11
feet to comer No. 3; thence leaving the line of the University of Virginia property and
with a new line through the property of the City of Roanoke, North 46° 55' West,
460.00 feet to comer No. 4, crossing, at approximately 195 feet, into the City's
original Fishbum Park property; thence along another new line North 43° 05' East,
383.11 feet to comer No. 5 in said original park property; thence South 46° 55' East,
731.77 feet to comer No. 6, going out of said original park property at approximately
290 feet; thence South 9° 35' West, 50.00 feet to comer No.1, the actual point of
BEGINNING, and containing 5.00 acres, more or less, and being shown in detail on
Plan No.4982 on file in the Office of the City Engineer of Roanoke, Virginia.
The fifty (50) foot wide right-of-way permitting access to the above-described five(5) acre
parcel is described as follows, to-wit:
BEGINNING at a point marked "A" on Plan No.4982 on file in the Office of the City
Engineer, Roanoke, Virginia, said point being located on the north right-of-way line of
Colonial Avenue, Southwest, North 63° 22' East, 54.22 feet from the easternmost comer of
the 35 acre tract of land conveyed to the University of Virginia by the City of Roanoke as
aforesaid and shown on Plan No. 4916 on file in the Office of the City Engineer, Roanoke,
Virginia; thence leaving the aforesaid point at "A" and with a line marking the centedine of
H :'uaAVll SC \blUandgepublicahearmgnolice
the 50-foot wide road right-of-way being provided for access to the Blue Ridge Public
Television's 5-acre Leased Premises, the following courses and distances, namely: North 49°
25' West, 487.17 feet to a point at "B" on said centedine; thence with a curved line to the left
on a radius of 200.00 feet, and having a chord bearing and distance of North 64° 55' West,
106.90 feet, an arc distance o 108.21 feet to a point at "C" on said centefline; thence North
80° 25' West, 614.99 feet to a point at "D" on said centerline and at the westerly terminus
of the 50-foot wide road right-of-way and being situate North ~ 35' East, 25.00 feet from
corner No. "1" of the 5.00 acre parcel of land being leased to the Blue Ridge Public
Television by the City of Roanoke, crossing, on the way, a 25-foot wide right-of-way for an
installed 16-inch public water main which is the property of the City of Roanoke and which
shall not be damaged or disturbed in any way by construction or use of the road right-of-way
herein described; the 50-foot wide road right-of-way herein described containing 1.39 acres,
more or less, and being shown in detail on Plan No. 4982.
A copy of the full text of the said proposed ordinance is on file in the Office of the City Clerk,
215 Church Avenue, SW, Room 456, Roanoke, Virginia 24011.
Bids will be received by the City of Roanoke by the City Clerk, 215 Church Avenue, SW,
Room 456, Roanoke, Virginia 24011, until 4:00 p.m., local time, on Monday, April 17, 2000. Bids
received at 4:00 p.m. or later will not be accepted or considered. All bids will be held unopened by
the City Clerk until 7:00 p.m., local time, on April 17, 2000, at which time all bids will be delivered
to the Roanoke City Council Chambers, and then will be publicly opened and read aloud before the
Roanoke City Council. The Roanoke City Council will announce the successful bidder on April 17,
2000 or thereafter.
Claims for withdrawal of bids shall only be made within two (2) business days after the
opening of bids as set forth in §11-54.A, Code of Virginia (1950), as amended,
The City expressly reserves the right to reject any or all bids, to waive any informality or
irregularity in the bids received, and to accept a bid which is deemed to be in the best interest of the
City.
Mary F. Parker
City Clerk
Please publish in the following Monday editions: March 20, March 27, April 3, April 10, 2000.
Please send bill to Mary F. Parker, City Clerk
H:~d~A I SC~bluen' dg~ublicheanngnolice
Memo
~EC, E!~E~
'OO -6 P 2:08
To:
From:
Date:
Subject:
Mary Parker
Fran Martin
April 4, 2000
Request to be put on the City Council speaking agenda for April 17, 2000
I would like to speak on behalf of the reappointment to the Roanoke City School Board of Mr.
Sherman Lea who is currently a member of the school board and is seeking reappointment to this
position. Please confirm that you have placed me on the time frame for speakers for the April
17, 2000 meeting. I can be reached at 362-0139. IfI am not home, please leave message on my
answering machine.
I appreciate your attention to this request.
Fran C. Martin
George M. McMillan, Sheriff
P.O. Box 494
Roanoke, VA 24003
(540) 853-2941 Fax (540) 224-3178
E-mail: sheriff@ ci.roanoke.va.us
lnternet: http://www.ci.roanoke.va.us/depts/sheriff/
March 14, 2000
Honorable Mayor David Bowers &
Members of Roanoke City Council
215 Church Ave. SW, Room 452
Roanoke, VA 24011-1536
Dear Mayor Bowers and Members of City Council:
I would like to take this opportunity to express my support of James P. Beatty for a position on the
Roanoke City School Board and urge you to vote for him as a member of the School Board. With
his education and experience, I believe you will find him to be one of the most qualified people, if
not the most qualified person, who has applied for a position on the School Board.
To expand, I have worked with Mr. Beatty for the last 17 of his 27 years as Personnel Administrator,
Employment and Recruiting. He has proven to me that he is very knowledgeable and a team player,
who is dedicated to public service and serving the citizens of Roanoke. He is a family man, married
with three children who attended Roanoke City Schools. He is currently the pastor at Bethel AME
Church. Also, Mr. Beatty has earned his Masters in Career Counseling from the University of
Virginia.
Mr. Beatty is a long time resident of Roanoke and I know he will work hard to enhance school
facilities and learning as well as seeking parental involvement to ensure a better education for our
children. As a parent of two children attending Roanoke City Schools, I would rest a lot easier
knowing that we have people like Mr. Beatty on the School Board who I could contact when and if
there was ever a need.
With kindest regards and best wishes, I am
Your Servant,
George M. McMillan
Sheriff
A NA 770NA LL Y ACCREDITED SHERIFF'S' OFFICE
04/17/00 13:59 '~540 345 0262 NC VENTI.~E CTR ~001
B.2.
April, 17, 2000
The Honorable David Bowers
Members of Roanoke City Council
Dear Mayor Bowers and Members of City Council:
This letter is in support of William. E. "Bill- Skeen, who is seekiag a s~at on the Roanok~
City School Board.
I have known Bill sinc~ I moved to Roanoke in 1996 to become the president of
Roanoke's business incubator, Thc New Century :¥enturc Ccnter. Bill serves as one of the
charter members of the Board of Directors for the Center and has been instrum~ in its
operation and success during its four years, of exiStence.
As a Board member, Bill sen, es as a m~or for ~eurs who locate in our
incubator. His VaSt experierw, e in banking, coupled with his experience in the public/private
sector, makes him ~n excellent reSOurce. Further~ Bill is always willing to offer a~ist~mce and
support to me personally when called upon to Imrticipa~¢ in thc Center's many p~ and
In addition to his many civic activities, Bill serves as au active m~mb~ of various boards,
Roanokc's quality of lif=.
For ~ r~son~, I would strongly r~--mm~md Bill Skeen as a member of the Roanoke
City School Board.
Sm ly,
1554 Ei~ dvareet, 51~' * lf~m~. VA 24015 * Pl~m~: (541 ~ .~4.6402 * Fax: ($40) 345.0282 * e.s~dl' lion--net
Ick°R-l?-~:~3 14:~ 540 ~5 8262 95Z
P.01
84/17/2888 13:53 5403455848 WEST END CENTER PAGE 02
B.2.
April 17, 2000
Dear City Council Members:
I am unable to attend tbs City Council public hearing tonisht conceminff school board
appointments, I am writing to let you know my feedinss in resards to Bill Stem
beeo~ng a School Board member. I have known Bill for about 16 years. He was the
human resource representative on the Board of Directors when I was hired as Executive
Director for the West End Center for Youth in I
Bill was generous with his time and skills in my early years at the Center. Bill has ~nat
financial manag~ skills and trained me in developin~ a budget and manasing the
finances of the Center. Bill also has the compas~ofl and people skills to b~ a good
Bill is invested in the future of Roanoke City school children because offs own children
and because of his care and oonoern for all children in Roanoke City Schools. I believe
Bill is an excellent candidate for the Sohool Board. I would feel most omnfortable in
having Bill ~ my child and all those I work with at the West End Cmt~ on issues
If I can he of'further assistance durin~ the process of choosin~ School Board candidates,
please do not hesitate to call on mc.
Sine.ely yours,
~1~. Hale
RPR-I?-2~ 15:88 5403455848 P.82
04/17/2000 15:33 5405622~81 ~LVIN:N~SH P~ 01
FAX FAX FAX FAX
To: MAYOR DAVID BOWERS
From :Alvin L. Nash
Date: April 17t~ 2000
Support for Bill Skeen
I am sick and cannot make the meeting tonight, Please
make these comments part of the record and provide to
other council members
Thank you
16:49 54~5622981 P.01
04/17/2000 15:33 5406622981 ALVIN:NASH PAGE 02
From:
Re:
Members of Roanoke City CounGII
Alvin L. N.sh,
le27 Lonna Dr. Roanoke~ Va. ~1014
~fliport of lift Ikeen for lin ~ppointment to the Rflnok.
City ~cl~el hrd
April 1?th, ~
Mayor David Bowers, Members of Roanoke City Council and the current school Board
members. I would like to speak on behalf of Bill skeen and ask that you give him positive
consideration for an appointment to the di~nguished school board of Roanoke City.
I have personally known Bill Skeen for the past five jm~r~, ~nd prior to that I beard about his
community work on vario~ boards and comrnissior~. Bill is an outstanding pcrson who hn
great talent when it comes to problem solving, working well with others and looking for win win
results.
Bill skeen will brin8 three elemenls to the Scbool Board thl! we all know is im~:
1). Experience in Organizational Development and sound business practices
2). A commitment the education of our children and a concern for the welfare and future of
our teachers
3). Integrity as a man and responsibility as a father and parent
I don't think Bill will he overwhelmed by the size ofthe problems, I know he won't make a
decision until he has the facts, I know he won't vo~e until the last alternative is heard, I know hc
won't jump to conclusions and I know he is not afraid to make a mistake and above all he
epitomists judging people by the content of their character.
APR-1T-L::~8~ 16:47 5485622981
P. 02
84/17/2888 15:33 5485622981 ALVIN:NASH PCKT~E 83
As you cxemine his resume and his life's work and gxpcficncc, you will see evidence of all
that I hnve spoken about. Anoth~ important factor is Bill's support ofthe current School
superintendent, Wayne Harris and his administration, I believe we have one of the best
superintendents in the country who is as committed to the education our children as w~ll as our
communily. Bill skeen can bring the type of policy issues that will help the administration go
forward with many challenges, especially the SOL's.
Finally, Bill skeen is an advocate, he is always looking for something that is positive and
beneficial to ali parties, not just the under dog. Bill will he an advocate for our children, our
teachers, our administration and you as City Council. He has demonstrated to me his ability to
handle pressure, work well with others and maintain loyalty to his work, his friends and his
family. Bill has a great sensc of humor, a great sense oftiming and is one ofthe hardest working
people I know...he is busy .... there's an old quote that goes" ifyou want something important
done, then ask someone busy to do it.
I hope you will ask Bill Skeen to scrvc on the Roanoke City School Board. Thank you
~PR-17-2~ 16:48 5485622981 p. (~
NOTICE OF PUBLIC HEARING AND OF PUBLIC INTERVIEW
FOR SCHOOL BOARD TRUSTEE
BEFORE THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The Council of the City of Roanoke will hold a public hearing to receive the views
of citizens regarding appointment of Roanoke City School Board Trustees at its regular
meeting on Monday, April 17, 2000, at 7:00 p.m., or as soon thereafter as the matter
may be heard, in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W. Candidates for School Board Trustee positions are: James
P. Beatty, F. B. Webster Day, Marsha W. Ellison, Sherman P. Lea, William H. Lindsey,
Gloria P. Manns and William E. Skeen.
The Council will also hold a public interview of candidates for the position of
School Board Trustee on Tuesday, April 18, 2000, at 4:30 p.m., in the Roanoke City
Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W.
The public is invited to submit proposed questions to the candidates by filing
such written questions in the City Clerk's Office, Room 456, Municipal Building, 215
Church Avenue, S. W., by 5:00 p.m., on Thursday, April 13, 2000. All questions will be
asked by the Members of City Council, and Council may ask such proposed questions
filed with the City Clerk as the Council, in its discretion, deems advisable.
The Council will elect three School Board Trustees for three three-year terms of
office commencing July 1, 2000, at a regular meeting to be held on Monday, May 15,
2000, at 2:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W.
Mary F. Parker
City Clerk
NOTE TO PUBLISHER:
Publish in full once in The Roanoke Times on Friday, April 7, 2000 .... BLOCK STYLE.
(3"X 5")
Send publisher's affidavit and
bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 20, 2000
File #27-183
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the' City of Roanoke which was held on Monday,
April 17, 2000, Mr. Douglas Trout, 752 Orange Avenue, N. E., addressed Council with
regard to the over population of midges and odor in the vicinity of the Sewage Treatment
Plant. He also referred to an unfavorable situation on Brownlee Avenue, S. E., as a result
of swamp-like conditions in the area.
It was the consensus of Council to refer the matter to the City Manager for appropriate
response.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Mr. Douglas Trout, 752 Orange Avenue, N. E., Roanoke, Virginia 24016
Kit B. Kiser, Assistant City Manager for Operations
Scott Shidey, Manager, Water Pollution Control Plant
C:hMyFil~Xapril 17.~
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 20, 2000
File #104
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr., Deputy City Manager
George C. Snead, Jr., Assistant City Manager for Community Development
Kit B. Kiser, Assistant City Manager for Operations
Roanoke, Virginia
Gentlemen:
I am attaching copy of Resolution No. 34767-041700 confirming the City Manager's
appointment of James D. Ritchie, Sr., as Deputy City Manager, Kit B. Kiser as Assistant
City Manager for Operations, and George C. Snead, Jr., as Assistant City Manager for
Community Development, effective April 17, 2000. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, April 17, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc: Darlene L. Burcham, City Manager
Kenneth S. Cronin, Manager, Personnel Management
C:kMyFilcsLapril 17.Wl:Xl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of April, 2000.
No. 34767-041700.
A RESOLUTION confirming the City Manager's appointments to Assistant City
Manager and Deputy City Manager positions.
BE IT RESOLVED by the Council of the City of Roanoke that the appointments of
James D. Ritchie as Deputy City Manager, Kit B. Kiser, as Assistant City Manager for
Operations, and George C. Snead, as Assistant City Manager for Community Development,
pursuant to §7 of the Roanoke Charter of 1952, effective April 17, 2000, are hereby
confirmed.
ATTEST:
City Clerk.
H:~EASUKES%r-~pm~r. 1
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, James D. Ritchie, Sr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as Deputy City Manager, effective April 17, 2000, according to the
best of my ability. (So help me God.)
Subscribed and sworn to before me this ~ day of
2000.
ARTHUR B. CRUSH, III, CLERK
BY
, DEPUTY CLERK
C: ~My Fil es'~zpril 17. wlxt
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kit B. Kiser do solemnly swear (or affirm)that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
Assistant City Manager for Operations, effective April 17, 2000, according to the best
of my ability. (So help me God.)
Subscribed and sworn to before me this __ day of
2000.
ARTHUR B. CRUSH, III, CLERK
BY
, DEPUTY CLERK
C: ~Vly Fil es'~ril 17 wlxl
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, George C. Snead, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as Assistant City Manager for Community Development, effective
April 17, 2000, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me this
day of 2000.
ARTHUR B. CRUSH, III, CLERK
BY
, DEPUTY CLERK
C:~yFile~a~il 17.wpd