HomeMy WebLinkAboutCouncil Actions 04-03-00 Wyatt
34737
R OANO~ CITY CO UNCIL
REGULAR SESSION
~lpril 3, 2000
12:15 p. tn.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call. All Present.
At 12:25 p.m., the meeting was declared in recess to be reconvened in the
Emergency Operations Center Conference Room, Room 159, at 12:30 p.m.
a. Briefing with regard to Administrative Reorganization. (40 minutes)
Received and filed.
File #104
bo
Briefing with regard to the 10th Street project.
Received and filed.
File//20
(20 minutes)
Co
Request of the City Manager for a Closed Meeting to discuss the
acquisition and disposition of real property for a public purpose, where
discussion in open meeting would adversely affect the bargaining
position or negotiating strategy of the City, pursuant to Section 2.1-344
(A)(3), Code of Virginia (1950), as amended. (30 minutes)
Approved (7-0) ( The Closed Meeting was held as a part of the 2:00
p.m., Council Session.)
File #2
At 1:45 p.m, the meeting was declared in recess to be reconvened at 2:00
p.m., in the City Council Chamber.
2
ROANOKE CITY CO UNCIL
REGULAR SESSION
April 3, 2000
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order-- Roll Call. All Present.
The Invocation was delivered by The Reverend Elizabeth McMaster,
Minister, Unitarian Universalist Church of Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
3
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, April 6, 2000, at
7:00 p.m., and Saturday, April 8, 2000, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW. CI.ROANOKE.VA.US, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
PRESENTATIONS:
Recognition of the Roanoke City Sheriff's Office for achieving 100 per cent
compliance on the Board of Corrections Life, Health and Safety Standards for
Jails.
File #121
Proclamation declaring the month of April 2000 as Fair Housing Month.
File #3-178
Proclamation declaring the week of April 9 - 15 as KOVAR - Knights of
Columbus Week.
File #3
4
Proclamation declaring the week of April 9 - 15 as National
Telecommunicator's Week; and recognizing the Roanoke Public Safety
Telecommunicator of the year 2000 in the City's 911 Communications Center.
Adopted Resolution No. 34737-040300. (7-0)
File #3-5-262
e
CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
A communication from Ann Weinstein, Member, Roanoke Arts
Commission, advising of the resignation of Mark Scala as a member of the
Commission.
RECOMMENDED ACTION: Receive and file the communication and accept
File #110-230 the resignation.
C-2 Qualification of Peter W. Clapsaddle as a member of the New
Construction Code, Board of Appeals, for a term ending September 30, 2003.
RECOMMENDED ACTION: Receive and file.
File #32-110
5
REGULAR AGENDA
Selection of persons to be accorded the public interview on Tuesday,
April 18, 2000, commencing at 4:30 p.m., for the position of Roanoke
City School Board Trustee, for terms commencing July 1, 2000, and
ending June 30, 2003. Applicants are:
James P. Beatty
F. B. Webster Day
Marsha W. Ellison
Sherman P. Lea
William H. Lindsey
Gloria P. Manns
William E. Skeen
All applicants will be interviewed by Council on Tuesday, April 18, 2000,
4:30 p.m., in the City Council Chamber.
File #467
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
ao
Request to present the Roanoke Regional Airport 2000-01 proposed
Operating and Capital Purchase Budget, and proposed capital
expenditures. Jacqueline L. Shuck, Executive Director.
Adopted Resolution No. 34738-040300. (7-0)
File #9-60
bo
Request to present a petition on behalf of Yellow Cab Services of
Roanoke, Inc., for an increase in taxicab rates presently charged in the
City of Roanoke. Richard E. Viar, Attorney, Spokesperson.
C. R. Sisson, representing Liberty Cab Co., requested that any
increase be technically achievable insofar as programing meters,
number of passengers, etc., and that any increase not be exorbitant.
The matter was referred to the City Manager for report and
recommendation to Council.
File #47
Co
Request to discuss multi-family housing in the City of Roanoke. Ms.
Gloria Dorma, Spokesperson.
Deferred until the regular meeting of Council on Monday, April 17,
2000, at 2:00 p.m.
4. PETITIONS AND COMMUNICATIONS:
a. (1)
A communication from Mayor David A. Bowers with regard to
the Mayor's Technology Business Advisory Council.
Received and filed.
File #531
(2)
Briefing with regard to the work of the Mayor's Technology
Business Advisory Council and Task Force. Elizabeth S.
Doughty, President, The Regional Chamber of Commerce.
Received and filed
File #531
bo
A report of the Commonwealth's Attorney recommending acceptance of
a Virginia Exile grant offer from the Department of Criminal Justice
Services, in the amount of $92,759.00; and a report of the City Manager
concurring in the recommendation.
Adopted Ordinance No. 34739-040300 and Resolution No. 34740-
040300. (7-0)
File #60-133-236
7
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report with regard to the Parks and Recreation Comprehensive
Master Plan. (20 minutes)
Received and filed.
File #67
ITEMS RECOMMENDED FOR ACTION:
A report recommending dedication of a public street right-of-way
to provide public access for adjoining property owners, in
connection with development of the Railside Linear Park.
Adopted Resolution No. 34741-040300. (7-0)
File #392
o
A report recommending acceptance of the bid submitted by
Virginia Public Works Equipment Company for the purchase of
one new tricycle type street sweeper.
Adopted Resolution No. 34742-040300. (7-0)
File #183-472
A report recommending an amendment to the Fee Compendium
relating to photocopying fees.
Adopted Resolution No. 34743-040300. (7-0)
File #289
o
A report with regard to an agreement with Roanoke County for
sharing in the cost of traffic signalization on Airport Road.
Adopted Ordinance
34745-040300. (7-0)
File #9-20-60-264
No. 34744-040300
and Resolution No.
8
o
A report recommending acceptance of a Derelict Structure's Fund
Grant from the Virginia Department of Housing and Community
Development, and execution of the necessary agreements in
connection therewith.
Adopted Ordinance
34747-040300.
File/t60-178-236
No. 34746-040300
and Resolution No.
A report recommending authorization to execute Change Order
No. 6 to the City's contract with Alex E. Paris Contracting Co.,
Inc., in the amount of $457,700.00, in connection with Roanoke
River Interceptor Sewer Replacement Contracts Al, A2, B 1 and
B2.
Adopted Ordinance No. 34748-040300. (7-0)
Mr. Hume Powers, 2641 Nottingham Road, S. E., complained
about the delays in the opening of Wiley Drive; whereupon,
the City Manager was requested to provide Council with a
projected date for reopening of Wiley Drive.
File #27-67
Council convened in Closed Meeting to discuss the acquisition and
disposition of real property for a public purpose, where discussion
in open meeting would adversely affect the bargaining position or
negotiating strategy of the City, pursuant to Section 2.1-344 (A)(3),
Code of Virginia (1950), as amended.
CERTIFICATION OF CLOSED MEETING: (6-0) (Mayor Bowers left
the session during the Closed Meeting.)
b. DIRECTOR OF FINANCE:
A financial report for the month of February.
Received and filed.
File #10
9
6. REPORTS OF COMMITTEES:
ao
A report of the Legislative Committee recommending execution of a
contract with Thomas A. Dick, to provide legislative liaison services for
the City. Council Member William White, Sr., Chairperson.
Adopted Resolution No. 34749-040300. (6-0)
File #137
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ao
Ordinance No. 34731, on second reading, permanently vacating,
discontinuing and closing a ten foot wide alleyway running parallel with
Carver Avenue, N. W., and running adjacent to lots identified as Official
Tax Nos. 2041325 - 2041335, inclusive, and 2041341 on the south and
property identified as Official Tax Nos. 3070316 and 3070301 on the
north, for a distance of approximately 500 feet.
Adopted Ordinance No. 34731-040300 on second reading. (6-0)
File #514
bo
Ordinance No. 34732, on second reading, permanently vacating,
discontinuing and closing a certain alley which extends easterly from
First Street, N. W., between Wells Avenue and Centre Avenue for a
distance of approximately 247 feet.
Adopted Ordinance No. 34732-040300 on second reading. (6-0)
File #514
Ordinance No. 34733, on second reading, rezoning a parcel of land
containing 2.35 acres, more or less, located at 4902 Frontage Road,
N. W., identified as Official Tax No. 6490804, from RS-1, Residential
Single Family District, to C-2, General Commercial District, subject to
certain proffered conditions.
Adopted Ordinance No. 34733-040300 on second reading. (6-0)
File #51
l0
do
Ordinance No. 34734, on second reading, rezoning a tract of land located
at 2123 Crystal Spring Avenue, S. W., described as Lots 13 and 14,
Block 49, Crystal Spring Land Co., Official Tax No. 1050514, from C- 1,
Office District, to CN, Neighborhood Commercial District, subject to
certain proffered conditions.
Adopted Ordinance No. 34734-040300 on second reading. (5-1)
(Mayor Bowers was absent and Vice-Mayor Harris voted no.)
File//51
eo
Ordinance No. 34735, on second reading, authorizing the conveyance of
a 30-foot right-of-way and water and sanitary sewer easement across
City-owned property located on Dogwood Lane, S. W., identified by
Official Tax No. 1390216, upon certain terms and conditions.
Adopted Ordinance No. 34735-040300 on second reading. (6-0)
File #27-468
Ordinance No. 34736, on second reading, authorizing the proper City
officials to extend the lease agreement between the City and Old
Southwest, Inc., for a period of five years, for the use of a certain City-
owned structure known as the Alexander-Gish House, located in
Highland Park, together with the outbuilding and parking lot, upon
certain terms and conditions.
Adopted Ordinance No. 34736-040300 on second reading. (6-0)
File #165-373-468
go
A Resolution changing the place of commencement of the regular
meeting of City Council scheduled to be held at 12:15 p.m., on Monday,
April 17, 2000.
Adopted Resolution No. 34750-040300. (6-0)
File #132
9. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Trout addressed the question of providing a 2.4 per
cent cost-of-living increase for City retirees, effective July 1, 2000,
which is equivalent to the Social Security increase that was provided
on January 1, 2000; whereupon, the matter was referred to the City
Manager and the Director of Finance for report during fiscal year
2000-01 budget study.
File #60-429
0
It was the consensus of Council that a request of Council Member
Swain for a briefing on the Respond System would be referred to the
City Manager for response.
File #430
e
Council Member Wyatt advised that the Roanoke Express Hockey
Team won the Northwest Division Championship for the East Coast
Hockey League.
File #388
e
Council Member Wyatt reiterated a previous request for
information on consultant's fees in connection with the following:
Roanoke Higher Education Center
Parks and Recreation Master Plan
Jefferson Center/Fitzpatrick Hall/Auditorium
Police Building
Railside Linear Park
Carvins Cove
Mill Mountain Development Plan
It was the consensus of Council to refer
Manager for response.
File #5-67-337-392-405-414-468
the matter
to the
City
12
Council Members Wyatt and Hudson addressed the cost of medical
insurance and dental insurance for City retirees and requested that
the City Manager and Director of Finance provide Council with a
cost estimate of providing the same supplement to retirees as is
provided to active City employees.
It was the consensus of Council to refer the matter to the City
Manager and Director of Finance for report during fiscal year
2000-01 budget study.
File #58-184-429
Council Member Swain called attention to the need for a campaign
to educate citizens on the consequences of littering and the cost to
taxpayers of removing litter; and Council Member Hudson called
attention to certain unsightly conditions on the west side of Peters
Creek Road to Cove Road, N. W.
It was the consensus of Council to refer the matters to the City
Manager for response.
File #144
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
13
Roanoke City Council
Regular Agenda Report
April 3, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Briefing on Administrative Reorganization
Please reserve space on your 12:15 agenda for a
Administrative Reorganization.
DLB:ca
cc: City Attorney
Director of Finance
City Clerk
40-minute briefing on
Respectfully submitted,
City Manager
CITY MANAGER
DEPUTY CITY MANAGER
- Public Information Oft'~,er
- Environmental Manager
- Tourism and Cultural Activities and Agencies
DEPARTMENT OF ECONOMIC DEVELOPMENT
ASSISTANT CITY MANAGER FOR ASSISTANT CITY MANAGER FOR : ASSISTANT CITY MANAGER FOR
OPERATIONS COMMUNITY DEVELOPMENT
ORGANIZATIONAL SUPPORT . . .........................................................................................................................................
DEPARTMENT OF PLANNING AND CODE
DEPARTMENT OF MANAGEMENT AND DEPARTMENT OF UTILmE8 ENFORCEMENT
BUDGET - Water
- Planning
- Grants Compliance - Sewer
- Citizen Sewice Center Utility Line Sewices - Code Enforcement
*-- DEPARTMENT OF PARKS AND RECREATIO
DEPARTMENT OF HUMAN RESOURCE8 DEPARTMENT OF FIRE/EMS
- Naturei Resources
- Occupational Health - Parks and Facililies
- Risk Management - Recreation
................................................................... DEPARTMENT OF HUMAN SERVICES
DEPARTMENT OF TECHNOLOGY DEPARTMENT OF PUBUC WORKS
- Emergency Communications Center - Streets and Traffic - Social Services
- Radio Systems Maintenance - Engineering - Youth Sewices
. Information Systems - Solid Waste Management and Recycling
................................................................................. ' ........................................................... DEPARTMENT OF POUCE
DEPARTMENT OF GENERAL SERVICE8 DEPARTMENT OF CMC FAClUTIES
- Building Services - V'~ory Stadium
- Fleet Management - Civic Center
- Purchasing
DEPARTMENT OF BUILDING INSPECTIONS
GOVERNOR &
GENERAL
.I~EMBLY
JUVENILE &
DOMESTIC
RB..ATION8 COURT
COURT CLERK
COURT SERVICE~
CITY OF ROANOKE, VIRGINIA
ORGANIZATIONAL CHART
CITIZENS
CIRCUIT I
COURT
t ELECTORAL IBOARD
BOARD OF I
EQUALiZATiON
ATTORNEY I [ I CLERK
I
OF FINANCE VALUAllON
I
IBIUJNQ~ &
COL.L.ECTtON~=
I
I MUNICIPAL
~UD~lINQ
I
JAIL
I
STAFF/OTHER
FUNC'nON~
CULTURAL
SERVICES
COMIdlTTEE
DEVELOINaENT
__,.__ M~NA~EMENT
& BUDGET
FtRF./EM8 I
DEPARTMENT
DEPARTMENT
MANAOEMENT I
SERVICES
FUND
DIRECTORHUMAN OF I
DEV~EHT
(~MMUNI'T~
EDUGA'TION
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HUMAN ~RV~
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[UB~RIE~
JUVENILE
DETENTION HOME
OUTFIF. ACH
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HO~PITAL.IZ. ATION
YOUIH
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OF UTlUllES &
PUBLIC WORK~ OPERA~/ION~
IBUIL~NQ
MNNI~NNICE FUND
FLEET
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FUND
~OUD WASTE
MANAGEkENT
(~IK)UND~ I RIND
IMIN'I~NANOE
RECYCUN~ CITY MARKET
~ ~NGINEERINQ I
[ ~NOW REMOVAL,~LSTREET LI~HTINQI
Roanoke City Council
Regular Agenda Report
April 3, 2000
CITY CLEf7 !;-i ,~.~: !
'00 H~tR 27 P3:38
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Tenth Street Project
Please reserve space on your 12:15 p.m., agenda for a 45 minute briefing regarding the
above subject.
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Acting Director of Public Works
'00 ttA?, 29 P 3:01
April 3, 2000
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting to discuss the
acquisition and disposition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of the City,
pursuant to §2.1-344.A.3, Code of Virginia (1950), as amended.
Sincerely,
City Manager
DLB/f
cc: City Attorney
Director of Finance
Director of Public Safety
City Clerk
RECEIVED
CITY "'
Interdepartmental Communication
DATE:
TO:
FROM:
SUBJECT:
March 21, 2000
Mayor Bowers and Members of City Council
c/o Mary Parker, City Clerk
Sheriff George M. McMillan ~
Life, Health, & Safety Standards for Jails
The Roanoke City Sheriff's Office has been awarded a certificate from the Department of
Corrections for achieving 100% compliance on Board of Corrections Life, Health, & Safety
Standards for Jails. Just for your information, I am attaching a copy of the certificate recognizing
the Sheriff's Office for this achievement.
GMM/tmw
Attachment
cc: Darlene Burcham, City Manager
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF CORRECTIONS
: RECOGNIZES
CITY OF~:ROANOKE
SHERIFF'S OFFICE
FOR A CHIE VING
100% COMPLIANCE ON BOARD OF CORRECTIONS
LIFE, HEALTH, & SAFETY:STANDARDS FOR JAILS
CHIE~
OPERATIONS, LOCAL FACILITIES UNIT
DECEMBER 8, 1999
MANAGER, LO~AL ~NIT
Given under our hands and the Seal of the City of Roanoke this third day of April in
the year two thousand.
WtIERF~S,
the Congress of the United States passed the Civil Rights Act of1968,
and Title VIII declared that the law of the land would now guarantee
the rights of equal housing opportunity; and
WHEREAS,
WHEREAS,
the City of Roanoke has provided a fair housing program for its
residents, and today many realty companies and associations support
fair housing laws; and
in the year 2000, the United States Department of Housing and
Urban Development will carry out a full range of activities in
recognition of the anniversary of the Federal Fair Housing Act of
1968 and the anniversary of the Federal Fair Housing Amendments
Act of 1988 by sponsoring and conducting a year long campaign in
celebration commencing in April 2000, and ending with Fair Housing
Month 2001; and
WHEREAS,
equal housing opportunity is a condition of life in the City of R'oanoke
that can and should be achieved, and all citizens are encouraged to
abide by the letter and spirit of the Fair Housing Law.
NOW,
THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim the month of April, 2000, throughout this great
All-America City, as
FAIR HOUSING MONTH.
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
Given under our hands and the Seal of the City of Roanoke this third day of April in
the year two thousand.
WHEREAS,
in 1971, KOVAR (Knights of Virginia Assistance For Retardation),
a Knights of Columbus charity, was established in the
Commonwealth of Virginia to accomplish the Orders' charitable
work on behalf of the mentally retarded; and
WHEJtEAS,
KOVAR is dedicated to providingfinancial aid to mentally retarded
citizens and to their families and to improving their quality of life,
regardless of race, creed or ethnic background; and
WHEREAS,
the primary fund raising activity for KOVAR in the Roanoke Valley
in 2000 will take place on the weekends of April 14-15 and Apri128-
29, at which time Roanoke Knights of Columbus Council 562 will
offer Tootsie Roll candy in front of stores and other public places and
collect donations from generous patrons; and
WHEREAS,
to date, southwest Virginia has received in excess of $75 million, and
each year the monies collected from this fund drive are distributed
for worthwhile causes by the KOVAR Board of Directors, and all
volunteer work of the KOVAR Board of Directors and Knights of
Columbus members is provided without financial remuneration.
NOW,
THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim April 9 - 15, 2000, throughout this great
All-America City, as
KOVAR WEEK.
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34737-040300.
A RESOLUTION recognizing Sharon F. McGhee as Roanoke Public Safety
Telecommunicator of the Year 2000 in the City's E-911 Communications Center.
WHEREAS, the Director of Public Safety had instituted a program to recognize the
services and contributions of an outstanding member of the E-911 Communications Center
by designating an Employee of the Year; and
WHEREAS, the selection of the employee of the year coincides with the observance
of National Public Safety Telecommunications Week, the second week of April; and
WHEREAS, Sharon F. McGhee is a Public Safety Telecommunicator who, since her
employment by the City in 1979, has demonstrated a magnificent ability to provide
emergency responses to the citizens of Roanoke; and
WHEREAS, Ms. McGhee has taken her job responsibilities very seriously and goes
the extra mile to make sure that all calls for assistance are handled in a professional and
expedient manner; and
WHEREAS, Ms. McGhee has been selected as Public Safety Telecommunicator of
the Year 2000;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. Council adopts this means of recognizing and commending the excellent services
rendered to the City by Sharon F. McGhee, Public Safety Telecommunicator.
H:hMEASURE S~'-communi. 1
2. The City Clerk is directed to forward an attested copy of this resolution to Sharon
F. McGhee.
ATTEST:
City Clerk.
H :kMEAS URESh'-co mmuni. 1
Roanoke City Council
Regular Agenda Report
April 3, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: National Telecommunications Week
Please reserve space on your agenda for presentation of a proclamation by the Mayor in
recognition of National Communications Week.
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Director of Public Safety
Given under our hands and the Seal of the City of Roanoke this third day of April in
the year two thousand.
WHEREAS,
emergencies can occur at any time, and the prompt response of police
officers, firefighters and paramedics is critical to the protection of
life and the preservation of property; and
WHEREAS,
the safety of our police officers and firefighters is dependent upon the
quality and accuracy of information obtained from citizens who
telephone the Roanoke City Communications Center; and
WHEREAS,
Public Safety Dispatchers are the first and the most critical contact
our citizens have with emergency services, and they are the single
vital link for our police officers and firefighters by monitoring their
activities by radio, providing them with information and insuring
their safety; and
Public Safety Telecommunicators of the Roanoke City E-911 Center
have contributed substantially to the apprehension of criminals,
suppression of fires and treatment of patients, and each dispatcher
has exhibited compassion, understanding andprofessionalism during
the performance of their job.
NOVe,
THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, in honor of the men and women whose diligence and
professionalism keep our City and our citizens safe, do hereby proclaim the
week of April 9 - 15, 2000, throughout this great All-America City, as
NATIONAL TELECOMMUNICA TOR '$ tVEEK.
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
Roanoke Arts Commission
215 Church Avenue, S. W., Room 456
540-853.2541
March 23, 2000
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
The Members of the Roanoke Arts Commission wish to recognize the achievements of Mark Scala
in his devoted service to the Commission and the City of Roanoke.
Before recently transferring to Nashville, Mr. Scala served as Vice-Chair of the Commission; as a
member of the nominating committee; and as a liaison member to the Mill Mountain Sculpture
Project and the Linear Rail Walk Project. In addition, he was deeply involved in many other aspects
of the Commission. As Chief Curator of the Art Museum of Western Virginia, he applied his
judgement, insights, and analytical skills; his wide, specific and stringent knowledge to all his work
for the Commission.
Mr. Scala will be missed.
Sincerely,
An:lo
Ann Weinstein, Member
Roanoke Arts Commission
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 6, 2000
File #32-110
SANDRA H. EAKIN
Deputy City Clerk
Harry F. Collins, Sr., Chair
New Construction Code, Board of Appeals
6003 Northway Drive, N. W.
Roanoke, Virginia 24019
Dear Mr. Collins:
This is to advise you that on March 22, 2000, Peter W. Clapsaddle qualified as a member
of the New Construction Code, Board of Appeals, for a term ending September 30, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Patti Hanes, Secretary, New Construction Code, Board of Appeals
Sandra H. Eakin, Deputy City Clerk
C:WlyFilesXapril3.wpd
RECE~V£D
°-
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Peter W. Clapsaddle, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the New Construction Code, Board of Appeals,
for a term ending September 30, 2003, according to the best of my ability. (So help me
God.)
Subscribed and sworn to before me this c~.~, day of ]"~d'/2000.
ARTHUR B. CRUSH, III, CLERK
~"~ .~_ ~ ~/.z"//L-'''), DEPUTY CLERK
C:~vlyFilc~\fcb7.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
April 6, 2000
File #9-60
Jacqueline L. Shuck, Executive Director
Roanoke Regional Airport Commission
5202 Aviation Drive, N. W.
Roanoke, Virginia 24012-1148
Dear Ms. Shuck:
I am enclosing copy of Resolution No. 34738-040300 approving the Roanoke Regional
Airport Commission's 2000-01 proposed operating and capital budget, upon certain terms
and conditions. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, April 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc~.
Arthur M. Whittaker, Chair, Roanoke Regional Airport Commission, 5202 Aviation
Drive, N. W., Roanoke, Virginia 24012-1148
Mark A. Williams, General Counsel, Roanoke Regional Airport Commission, 5202
Aviation Drive, N. W., Roanoke, Virginia 24012-1148
Mary H. Allen, Clerk, Board of Supervisors, Roanoke County, 5204 Bernard Drive,
S. W., Roanoke, Virginia 24018
C:WlyFiles\april3.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of Apr£1, 2000.
No. 34738-040300.
A RESOLUTION approving the Roanoke Regional Airport Commission's 2000-2001
proposed operating and capital budget upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that in accordance with
the requirements of the Roanoke Regional Airport Commission Act, as amended by the
General Assembly of Virginia, Chapter 385, 1996 Acts of Assembly, and the Roanoke
Regional Airport Commission Contract dated January 28," 1987, as amended by First
Amendment, dated December 6, 1996, the City of Roanoke hereby approves the Airport
Commission's 2000-2001 proposed operating and capital budget, as well as a separate listing
of certain proposed capital expenditures, as more particularly set forth in a report from the
Commission to this Council, dated March 15, 2000.
ATTEST:
City Clerk.
Roanoke Regional Airport Commission
5~.,'2 Aviation Drive
Roanoke, Virginia 24012-1148
(540) 362-1999
FAX (540) 563-4838
~ECE!VEO
'00 20 P2:47
March 15, 2000
Honorable Mayor and Members
Roanoke City Council
215 Church Avenue, SW
Roanoke, Virginia 24011
Re:
Roanoke Regional Airport Commission Fiscal Year 2000-
2001 Budget and Proposed Capital Expenditures
Dear Mayor Bowers and Members of Council:
In accordance with the requirements of the Roanoke Regional Airport Commission Act,
and the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended,
submitted for your approval is the Airport Commission's 2000-2001 proposed Operating and
Capital Purchase Budget (Attachment I), as well as a separate listing of a proposed capital
expenditure (Attachment II) which is expected to exceed $100,000 and is intended to benefit five
or more future accounting periods. This budget was adopted by the Commission at its March 15,
2000 meeting.
The Commission has been advised by bond counsel that formal approval of the budget by
resolution of each of the participating political subdivisions would be appropriate. The capital
expenditure list also requires formal approval.
I will be pleased to respond to any questions or comments that you may have with regard
to this matter. On behalf of the Commission, thank you very much for your help and cooperation.
Jacqueline L. Shuck
Executive Director
Enclosures
cc: Chairman and Members, Roanoke Regional Airport Commission
Mark Allan Williams, General Counsel, Roanoke Regional
William Hackworth, Roanoke City Attorney
Mary F. Parker, Clerk, Roanoke City Council
csp031500
Comra\00councn.ltr
Airport Commission
03-Mar-00 ATTACHMENT I
ROANOKE RE,(~IONAL AIRPORT ~OMMI~51ON
FOR YEAR 2000-2001 BUDGET
CommBudg2000-2001
1999-2000 Budgeted 2000-2001 Budgeted
EXPENSE BUDGET Expenditures Expenditures
1. Operations and Maintenance Expenses
A. Salaries, Wages and Benefits $2,087,306 $2,253,499
B. Operating Expenditures 2,131,024 2,240,175
C. Other Maintenance Projects 171,300 93,500
Total Operations and Maintenance 4,389,630 4,587,174
2. Non-Operating Expenses
A. Interest 284,234 241,309
B. Debt Service 429,032 485,272
Total Non-Operating 713,266 726,581
3. Capital Expenses
A. Capital Projects and Purchases 147,200 162,050
B. Multi -Year Projects 226,256 196,256
Total Capital Expenses 373,456 358,306
Total Budgeted Expenditures $5,476,352 $5,672,061
1999-2000 Budgeted 2000-2001 Projected
REVENUE PROJECTIONS Revenues Revenues
1. Operating Revenues
A. Airfield $1,087,638 $1,103,989
B. General Aviation 135,161 138,644
C. Terminal Related 4,010,267 3,921,899
D. Other Revenues 310,447 182,144
Total Projected Operating Revenues 5,543,513 5,346,676
2. Non-Operating Revenues
A. Interest from Debt Service 35,000 40,000
B. Interest on Investments 390,000 480,000
Total Projected Non-Operating Revenues 425,000 520,000
Total Projected Revenue $5,968,513 $5,866,676
ATTACHMENT II
Proposed Capital Expenditures
(For projects expected to exceed $100,000 in
cost and intended to benefit five or more accounting periods)
I. Projects
A. Rehabilitate Runway 6/24
Description: Overlay Runway 6/24, replace all lighting and construct
paved shoulders.
2. Justification:
Runway 6/24 was last paved approximately twenty-five
years ago. It is now beginning to exhibit accelerated wear,
and needs to be repaired and overlaid. In addition, it
would be prudent to pave the area (shoulders) around the
edgelight located along the sides of the runway in order to
greatly reduce the effort needed to mow the grass around
the edgelights and to assist snow removal operations.
Estimated Cost:
B. Relocate Taxiway E:
1. Description: Relocate Taxiway E between Runway 15/33 and Runway
' 6/24.
2. Justification:
Taxiway E was constructed at a diagonal to Runway 6/24
rather than at a right angle. As a result, taxiing aircraft
are required to hold at quite some distance from the
approach end of Runway 6 before moving forward for
take-off. This results in delays, and frequently in pilot
confusion. Relocating Taxiway E at the same time the
Runway 6/24 rehabilitation project is underway will result
in less disruption to aviation users, and will f~x a potential
safety problem.
Estimated Cost: $3,500,000
C. Construct Additional Parking Spaces in Overflow Lot
Description: Construct approximately 100 additional parking spaces
and install collection booths in the overflow parking lot.
2. Justification:
In anticipation of the temporary loss of a significant
number of parking spaces during construction of a parking
deck over the long-term lot beginning approximately
2002, it is desirable to add approximately 100 parking
spaces to the 350 space overflow lot. It is also time to
add ticket booths and parking fee collection equipment.
Estimated Cost:
$200,000
II. Anticipated Funding Sources:
Federal AlP Grant Funds
State Aviation Grant Funds
Commission Funds
City and County Funds
Estimated Total Projects Funding
$9,450,000
1,050,000
200,000
-0-
$10,700,000
csp/shared/00Cap.Proj.
of oanok
MARY H. ALLEN, CMC
CLERK TO THE BOARD
Internet E-Mail: mallen(~www.co.roanoke.va.us
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(540) 772-2005
FAX (540) 772-2193
'00 AP? 17 P2:34
BRENDA J. HOLTON
DEPUTY CLERK
Internet E-Mail: bholton@www.co.roanoke.va.us
April 12, 2000
Ms. Jacqueline L. Shuck
Executive Director
Roanoke Regional Airport
5202 Aviation Drive
Roanoke, VA 24012-1148
Dear Ms. Shuck:
Attached is a copy of Resolution 041100-3 approving the Roanoke Regional Airport
Commission Budget for FY 2000-2001. This resolution was adopted by the Board of
Supervisors at their meeting on Tuesday, April 11,2000.
If you need further information, please do not hesitate to contact me.
Sincerely,
Mary h. Allen, CMC/AAE
Roanoke County Board of Supervisors
Attachment
cc: Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
Arthur Whittaker, Chairman, Roanoke Regional Airport Commission
Mary F. Parker, Clerk, Roanoke City Council
Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission
Recycled Paper
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 11, 2000
RESOLUTION 041100-3 APPROVING THE ROANOKE REGIONAL AIRPORT
COMMISSION BUDGET FOR FY2000-2001, UPON CERTAIN TERMS AND
CONDITIONS
WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and
Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the
Roanoke Regional Airport Commission provide that the Commission shall prepare and
submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of
the County and City Council of the City; and
WHEREAS, by report dated March 15, 2000, a copy of which is on file in the office
of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the FY 2000-2001 budget
of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia that the FY 2000-2001 budget and proposed capital expenditures for the Roanoke
Regional Airport Commission as set forth in the March 15, 2000, report of the Commission
Executive Director, a copy of which is incorporated by reference herein, is hereby
APPROVED, and the County Administrator and the Clerk are authorized to execute and
attest, respectively, on behalf of the County, any documentation, in form approved by the
County Attorney, necessary to evidence said approval.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES:
Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS:
None
A COPY TESTE:
CC;
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
File
Diane D. Hyatt, Director, Finance
Jacqueline L. Shuck, Executive Director, RRAC
Arthur Whittaker, Chairman, RRAC
Paul M. Mahoney, County Attorney
Mary F. Parker, Clerk, Roanoke City Council
2
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File fl-47
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of a petition from Yellow Cab Services of Roanoke, Inc., requesting
an increase in taxicab rates presently charged in the City of Roanoke, which petition was
before the Council of the City of Roanoke at a regular meeting on Monday, April 3, 2000.
C. R. Sisson, representing Liberty Cab Co., requested that any increase be technically
achievable insofar as programing meters, number of passengers, etc., and that any
increase not be exorbitant.
On motion, duly seconded and unanimously adopted, the matter was referred to you for
report and recommendation to Council.
Sincerely,
Ma/~~ F. P~arker,~C~~~
City Clerk
MFP:Io
pc:
Richard E. Viar, Attorney, P. O. Box 1371, Roanoke, Virginia 24007
C. R. Sisson, Liberty Cab. Co., 301 First Street, S. W., Roanoke, Virginia 24011
C:kMyFiles'tap~il3. wlxl
TELEPHONE (540) 345-0426
RICHARD E. VIAR
ATTORNEY AT LAW
VALLEY BANK E~UILDING, SUITE 306
406 FIRST STREET, S.W.
POST OFFICE BOX 1371
ROANOKE, VIRGINIA 24007
'00 HAP 24 I0:23
TELEFAX (540) 342-3788
March 24, 2000
Mrs. Mary F. Parker
City Clerk
Municipal Building
215 Church Avenue
Roanoke, Virginia 24011
RE: Yellow Cab Services of Roanoke, Inc.
Petition for Rate Increase
Dear Mrs. Parker:
On behalf of my client, Yellow Cab Services of Roanoke, Inc., I am enclosing
herewith a petition to City Council for an increase in the taxicab rates presently charged in
Roanoke.
I will appreciate your filing this petition and placing it on the agenda for City
Council's next meeting.
Thanking you for your cooperation, I am
Sincerely yours,
~c~hard ¢ V~'t'~
E. Viar
REV/mw
Enclosures
cc: Messrs. William & Stephen Roberts
RICHARD E. VIAR
ATTORNEY AT LAW
ROANOKE, VA
PETITION
'00 24 ,qI0:23
TO THE COUNCIL OF THE CITY OF ROANOKE
Yellow Cab Services of Roanoke, Inc., hereby respectfully petitions the Council for an
adjustment in rates for taxicab service and for-hire automobiles in the City of Roanoke, which
rates are regulated by Council under Section 34-130 of the Code of the City of Roanoke (1979),
as amended.
There has been no increase in taxicab fares for nine years. Because of continuing and
substantial increases in the cost of doing business, your petitioner is compelled to petition
Council for an adjustment in the rates for service. The proposed new rates represent an
approximate seventeen percent (17%) increase over present rates, and are required if the cab
company is to partially offset increased costs of doing business which have been experienced
since Council last allowed an increase by ordinance adopted October 15, 1990.
The increased costs are dramatic: wages (office and garage) are.up 120% over 1990
wages; repair costs are up 100%; the cost of new taxicabs has increased 100%; the cost of
radios and taximeters are up 30%; and other costs are commensurately higher.
With low unemployment in the Roanoke Valley, it is becoming increasingly difficult to
obtain competent, responsible drivers. The requested increase will provide higher earnings to
this traditionally underpaid segment of the work force.
The requested increases are as follows: (1) An increase in the initial distance rate from
$1.60 (1/7 mile) to $1.90 (1/8 mile or fraction thereof), and from 20 cents for each additional
1/7 mile to 20 cents for each additional 1/8 mile (or fraction thereof). Since the average trip in
Roanoke presently costs $4.20 (2 miles), the average increase in fare will be 70 cents per trip, an
increase of 17%; (2) An increase in waiting time from 20 cents per minute of waiting time to
20 cents for each 40 seconds of waiting time, or $18.00 an hour. No increase is requested for
additional persons.
RICHARD E. VIAR
ATTORNEY AT LAW
ROANOKE, VA
March 24, 2000
Taxicab service in Roanoke is provided by Yellow Cab (35 to 40 cabs) Liberty Cab
Company (15 to 18 cabs) and Northwest Cab Company (1 cab). These companies have
continued to meet adequately the public's need for taxicab services in the City of Roanoke, but
cannot continue to do so unless the proposed rate increases are granted.
The proposed increase in rates is in line with those proposed or in effect in major cities in
Virginia and throughout the nation. It should be noted that many cities levy extra charges not
found in Roanoke (e.g., for packages, laundry, night service, etc.)
It should be further noted that the taxicab industry is not subsidized in any manner
whatsoever by any governmental agency, at any level.
It is respectfully requested that the Council grant the request of this petition as
expeditiously as possible.
Respectfully submitted,
YELLOW CAB SERVICES OF ROANOKE INC.
By
Richard K Viar, its attorney
RICHARD E. VIAR
ATTORNEY AT LAW
ROANOKE. VA
ATTACHMENT A
PRESENT TAXICAB RATES IN ROANOKE (SINCE OCT. 1990):
$2.80 1 mile
4.20 2 miles
5.60 3 miles
7.00 4 miles
proposed Taxicab Rate
Percentage Increase
Over Present Rates
$3.30 1 mile 17.86%
4.90 2 miles 16.67%
6.50 3 miles 16.07%
8.10 4 miles 15.71%
Average Taxicab Trip in Roanoke:
Distance: 2 miles
Present Cost: $4.20
Proposed new cost: $4.90
Percentage increase over present cost:
16.67%
RICHARD E. VIAR
ATTORNEY AT LAW
ROANOKE, VA
ATTACHMENT B
YELLOW CAB SERVICES OF ROANOKE INC.
Increase in Costs of Operation (since October, 1990)
% of Increase
Wages (garage and office) 120 %
Repair costs 100%
Taxicab (new vehicles) 100%
Miscellaneous (radios, taximeters, etc.) 30%
March 24, 2000
Sandra H. Eakin
Deputy City Clerk
Roanoke, Virginia
Dear Ms. Eakin:
I would like to address City Council at the 2:00 p.m. session of Council on Monday, April 3,
2000, with regard to an extension of the presentation I made in October, 1999.
Sincerely,
Gloria Dorma
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
March 29, 2000
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Re: Mayor's Technology Business Advisory Council
Dear Ms. Wyatt and Gentlemen:
One of my favorite responsibilities as Mayor has been to convene
people and get them to come together to discuss an issue or project
of importance to the future of our great City.
Following discussions late last year with several business leaders,
I realized that the City of Roanoke needed to understand and
represent technology businesses, a growing part of our national
economy, in a better way.
Although, we have had success over the years under the leadership
of Jim Trout, Brian Wishneff and Phil Sparks, in bringing new
businesses and industry (and many new jobs) to our area, I became
impressed with those in technology related businesses who said that
we need to do more to be competitive in this sector, as well.
You will see from the enclosed correspondence dated February 1,
2000 and March 15, 2000, that an informal group of business,
government, school, civic and banking leaders have gathered on two
occasions to discuss the City's role in promoting technology
businesses.
This all started out as a very informal process, but quickly has
gained momentum and will shortly need some additional structure and
advice from other groups, such as Councilman Trout and the Economic
Development Commission. In fact, I have already communicated with
Mr. Trout my wish to invite members of that group to our next
informal meeting on May 12, 2000, at the Business Incubator in
Wasena.
This is a very exciting new venture for our City government, and,
more importantly, for the business sector in the Roanoke Valley.
Accordingly, I have asked that Beth Doughty, President of the
Roanoke Regional Chamber of Commerce, gather a working group of
about 10 others to bring to City Council ideas regarding a more
formal structure of this group, and to prioritize the issues and
concerns which technology business leaders in the Valley believe we
should address.
Members, Roanoke City Council
Re: Mayor's Technology Business Advisory Council
Page 2
Accordingly, I would respectfully request that this letter be
placed on the Council Agenda for April 3, 2000, under "Petitions
and ' ' ,,
Communications and thereafter hear a presentation by Beth
Doughty, and perhaps others, regarding this new and exciting
public/private partnership.
DAB: jsj
Sincerely,
David A. Bowers
Mayor
pc:
Beth Doughty, CEO, President, The Roanoke Regional Chamber of
Commerce, 212 South Jefferson Street, Roanoke, Virginia 24011-
1702
E-mail to Members, Mayor's Technology Business Advisory
Council
DAVID A. BOSVERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
March 15, 2000
MAYOR'S TECHNOLOGY BUSINESS ADVISORY COUNCIL
David Barudin
Rita Bishop
Ron Blum
Darlene Burcham
David Bowers
Nic Conte
Warner Dalhouse
Beth Doughty
E. Doyle Edgerton
Russ Ellis
Greg Feldmann
Craig Fifer
Dennis G. Fisher
Heywood Fralin
Amitava Gupta
E. Wayne Harris
Leon P. Harris
Don Harrison
Bonz Hart
Bill Haugen
Leigh Huff
Lisa Ison
Joyce Johnson
Ken Kennedy
Cynthia Lawrence
Robert C. Lawson
William Leaman
Sunder Malkani
W. F. (Bill Mason
Patrick McHugh
Tom McKeon
Ed Mitchell
Hope Player
Phillip Sparks
Joe Tatum
Elaine Turtle
Dave Watts
Brian Wishneff
Dear Ladies and Gentlemen:
We had a terrific lunch sponsored by Bonz Hart and the Meridium
company at the Patrick Henry Hotel on Friday, March 10, 2000. It
was well attended and, for the second time, we had an interesting
and lively discussion about the need to promote a network of
technology businesses in Roanoke. Our thanks to Bonz and his
company for hosting the event.
I was especially pleased that Hope Player and Lisa Ison from the
New Century Venture Center joined us to learn more about our
efforts and how we can coordinate start-up technology businesses
with our area's business incubator. Also in attendance was Elaine
Tuttle,representing the New Century Technology Council, and I am
pleased to note our Roanoke based efforts will complement regional
efforts to promote the technology industry throughout the Roanoke
Valley as well as the New River Valley.
Included herewith is a list of all persons now on our mailing list,
including those who have been in attendance at the January 25,
2000, and/or March 10, 2000, luncheons. Also included herewith is
a hard copy of the presentation made by Bonz Hart at the Patrick
Henry on Friday. If anyone would like to have a copy of the
"minutes" from the January 25, 2000, meeting, please call my
secretary and we will send those to you, also.
With regards to our March l0th meeting, here are a few items which
we discussed:
Technology business start-up tax incentives;
Faster Internet connections;
Broadband development for Roanoke;
Mayor's Technology Business Advisory Council
March 10, 2000 Meeting
Page 2
Incubator incentives for technology start-up companies,
including fixed rent, a phase-2 incubator, etc.
A recruiting position within the local business community
(Chamber of Commerce, Economic Development Partnership or
City Economic Development Office) to contact technology
students at Va. Tech, UVA and other area colleges;
Hosting a luncheon for computer science department
professors from Va. Tech and other area colleges;
Establishment of a Roanoke area low-risk capital
investment fund, perhaps guaranteed to some degree by the
government.
Fortunately, we now have the following ten volunteers who have
agreed to join together as a "working committee,, to begin to bring
some structure to the Roanoke area organization and identify the
priorities of what needs to be done by local government and local
businesses:
Leigh Huff
Lisa Ison
Bonz Hart
Beth Doughty
Darlene Burcham
Bill Mason
Doyle Edgerton
Russ Ellis
Ron Blum
Brian Wishneff
I will ask that Beth Doughty coordinate a meeting of this group
sometime within the next thirty days.
Please note that our next Mayor's Advisory Council is scheduled for
Friday, May 12, 2000, at 12:15 p.m. at the Business Incubator, New
Century Venture Center, 1354 Eighth Street, S. W., in Wasena.
Please let us know if you need directions as the site is just off
Main Street, 2-3 blocks south of Wasena Bridge.
Also remember that the New Century Technology Council dinner is
scheduled for Wednesday, April 19, 2000, at the Hotel Roanoke, 6:00
p.m. Please contact them directly for more information.
I hope that you will continue to join us and I look forward to
seeing you again on May 12.
Sincerely,
a~vid~ A. Bowers
Mayor
DAB:jj
DAV~ A. BOWERS
Mayor
Greg Feldmann
Leigh Huff
Joe Tatum
Leon Harris
Ron Blum
Sunder Malkani
Wayne Harris
Rita Bishop
Darlene Burcham
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-244~
FAX: (540) 853-1145
February 1, 2000
Bob Lawson
Warner Dalhouse
Beth Doughty
Tom McKeon
Brian Wishneff
Bonz Hart
Doyle Edgerton
Craig Fifer
Cynthia Lawrence
Dear Ladies and Gentlemen:
Thank you for joining me at the Hotel Roanoke on Tuesday, January
25, 2000, for our first informal get-together of technology
business leaders and civic representatives in Roanoke. I was
pleased by the response and fascinated by some of the comments and
suggestions made during the discussion period.
I thought I might share with you some of my notes regarding our
discussion:
ECONOMIC DEVELOPMENT CHIEF: The City of Roanoke will
soon have a new Economic Development Chief in place;
IDENTIFY TECHNO. BUSINESSES: The City needs to identify
the names and number of technology related companies in
our community, and the number of employees working and
types of jobs that often need to be filled;
TECHNOLOGY FAIR: It might be helpful to have an annual
"Technology Fair" to help businesses promote their
services and provide further information to the community
about the technology companies here in Roanoke, as well
as providing an opportunity for venture capital
consultants and job-seekers in the technology industry;
STUDENT INTERNSHIPS; We need to have student internships
between our high school students and Roanoke's technology
companies; Dr. Wayne Harris, our School Superintendent,
was interested in promoting this idea; he will also
follow up with a letter to recent graduates inviting them
to come back to Roanoke to live after their graduation
from college;
HIGHER EDUCATION CENTER: Dr. Tom McKeon of the Higher
Education Center (in the old Norfolk Southern building on
Jefferson Street) has suggested that our activities
center around his facility and operations, and I think
that is a good idea, when that Center opens later this
year;
Technologies Luncheon
February 1, 2000
Page 2
OC3: Doyle Edgerton of RevNet suggested that we need to
link Roanoke ASAP with an 0C3 broadband to connect with
Mae-East in Northern Virginia; this is like connecting an
interstate to another interstate;
START-UP INCUBATOR: Probably the most significant
impression I had from the meeting came from Dr. Ron Blum
and others regarding the need for us to promote "start-up
companies"; Dr. Blum talked about the E-Hatchery in
Atlanta that provides financial, business plans and other
incentives and assistance for start-up .com companies
which are being created once each month in that area; ~
believe that it was Sunder Malkani who echoed Dr. Blum's
comments that "high-tech companies will not move here,
but they will grow here; We need to establish a
technology incubator or "E Start-up,, center to provide a
location for these start-up efforts and in an effort to
create a "virtual" silicon valley in Roanoke;
MENTORING.. It was mentioned that we should have a
mentoring program between our more established technology
businesses and new start-up technology companies just
coming on line;
NEW CENTURY TECHNO. COUNCIb: The New Century Technology
Council, headed by Ray Pethtel, is a regional effort
including Blacksburg and Roanoke businesses; however, it
appears that the focus is on Blacksburg, so I am pleased
that we are going forward with this initiative which can
complement the regional effort; By the way, the NCTC
Annual Awards dinner is April 19, 2000, at 6:00 p.m. at
the Hotel Roanoke;
PUBLIC PERCEPTION: Cynthia Lawrence spoke about the need
to create a better public perception in Roanoke regarding
the marketing of the Valley as a technology center and a
place with a high quality of life for technology
businesses; she indicated that The Roanoker magazine is
creating a list of technology related businesses in our
area;
GOVERNMENT FINANCIAL AID~ There was discussion about
government's role in providing financial assistance to
start up intelligence/technology businesses just as we
now provide financial assistance to build roads and
extend utilities to new industry;
NEXT MEETINg~ Bonz Hart of Meridium agreed to host our
next meeting and I would like to suggest that we arrange
for that on Friday, March 10, 2000, at 12:15 p.m. at
Technologies Luncheon
February 1, 2000
Page 3
Meridium's office in the First Union Tower, or perhaps at
a training room on another floor of the Tower; please
mark this date, location and time on your calendar.
Finally, please find a list of the participants at the January 25
luncheon. If you would like to suggest adding other names, please
let my secretary know. Also attached are letters from Greg
Feldmann and Tom McKeon for your review.
Thank you once again for your participation. I hope to see you for
another informal discussion on Friday, March 10, at 12:15 p.m.
Please call the Mayor's office at 853-2444 by March 3rd, to confirm
your attendance.
Sincerely,
David A. Bowers
Mayor
DAB:jj
Enclosure
pc:
Nic Conte, Patrick McHugh, Ami Gupta, Elaine Tuttle, Russ
Ellis, Dennis Fisher, Heywood Fralin, Phil Sparks, Don Harris
MRR-23-O0 THU 10:08 AH THE REGIONAL CHAMBER FAX NO, 5409830723 P, 01/01
March 22, 2000
Mrs. Mary Parker
City Clerk
City of Roanoke
215 Church Avenue
Roanoke, VA 24011
ROANOKE
REGIONAL
CHAMBER OF
COMMERCE
Dear Mrs. Parker:
At the Mayor's rcquest~ I would like to address Roanoke City Council on April 3 to brief
council members on the work of the Mayor's Tcclmology Business Advisory Council and
the task force I am chairing.
Beth Doughty
President
M~'2~-2~ 10:10
P.01
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #60-133-236
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34739-040300 amending and reordaining certain
sections of the 1999-2000 General and Grant Fund Appropriations, providing for
appropriation of $103,066.00, in connection with acceptance of a Virginia Exile grant offer
from the Department of Criminal Justice Services. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, April 3, 2000.
Sincerely, p~
Mary F. r, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Donald S. Caldwell, Commonwealth's Attorney
C:~.~y Files~pril3 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of April, 2000.
No. 34739-040300.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General
and Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-2000 General and Grant Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
General Fund
Nondepartmental
Transfers to Other Funds (1) ..............................
$ 63,577,672
62,620,590
Revenue
Fines and Forfeitures $
Circuit Court Collection Fees (2) ...........................
Grant Fund
ADoro~riations
Judicial Administration $
Exile Grant (3-18) .......................................
Revenue
Judicial Administration $
Exile Grant (19-20) ......................................
957,807
32,307
592,058
103,066
592,058
103,066
1) Transfer to Grant Fund
2) Circuit Court
Collection Fees
3) Regular Employee
Wages
4) Overtime Wages
5) Temporary Employee
Wages
6) ICMA - Retirement
7) FICA
8) Medical Insurance
9) Dental Insurance
10) Disability Insurance
11 ) Advertising
12) Telephone
13) Administrative Supplies
14) Local Mileage
15) Project Supplies
16) Equipment Rental
17) Other Rental
18) Equipment
19) Exile Grant - State
20) Exile Grant - Local
(001-004-9310-9535)
(001-020-1234-0405)
(035-026-5139-1002)
(035-026-5139-1003)
$10,307
10,307
52,016
9,000
(035-026-5139-1004) 10,558
(035-026-5139-1115) 4,682
(035-026-5139-1120) 5,475
(035-026-5139-1125) 1,908
(035-026-5139-1126) 185
(035-026-5139-1131 ) 125
(035-026-5139-2015) 5,000
(035-026-5139-2020) 347
(035-026-5139-2030) 1,200
(035-026-5139-2046) 3,320
(035-026-5139-3005) 1,080
(035-026-5139-3070) 170
(035-026-5139-3075) 6,000
(035-026-5139-9015) 2,000
(035-026-5139-5139) 92,759
(035-026-5139-5140) 10,307
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #60-133-236
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34740-040300 accepting the Virginia Exile Grant
offer, in the amount of $92,759.00, made to the City by the Department of Criminal Justice
Services and authorizing execution of any required documentation on behalf of the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc: James D. Grisso, Director of Finance
Donald S. Caldwell, Commonwealth's Attorney
C:kMyFiles'~13 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34740-040300.
A RESOLUTION accepting the Virginia Exile Grant offer made to the City by the
Department of Criminal Justice Services and authorizing execution of any required documentation
on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the offer made to the City by the Department
of Criminal Justice Services of the Virginia Exile grant in the amount of $92,759, such grant being
more particularly described in the report of the City Manager, dated April 3, 2000, upon all the
terms, provisions and conditions relating to the receipt of such funds.
2. The City Manager and the Cit~ Clerk, are hereby authorized to execute, seal and
attest, respectively, the grant agreement and all necessary documents required to accept the grant,
including any documents providing for indemnification by the City that may be required for the
City's acceptance of this grant, all such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may
be required by the Department of Criminal Justice in connection with the City's acceptance of this
grant.
ATTEST:
City Clerk.
~ECE~YEG
£:ITY C!.~-~!~:! ]~I~ '~
'tlCl H~R 30 ~11:28
Roanoke, Virginia
April 3, 2000
#00-600
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council
Subject: Acceptance of Virginia Exile Grant
I concur with the recommendation from the Commonwealth's Attorney with
respect to the subject referenced above and recommend that City Council accept the
Department of Criminal Justice Services' Virginia Exile Grant in the amount of $92,759
and that the City provide $10,307 as the local cash match.
Respectfully submitted,
City Manager
CC:
Commonwealth Attorney
City Attorney
City Clerk
Director of Finance
Roanoke City Council
Regular Agenda Report
April 3, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: VIRGINIA EXILE GRANT
Background:
The Department of Criminal Justice Services (DCJS) has awarded the City of Roanoke a
grant in the amount of $92,759 for the year 2000. The Grant for VIRGINIA EXILE would
provide the City of Roanoke with additional funding resources to enhance prosecution
efforts to combat the violent gun carriers in the City. The EXILE Grant coincides with the
implementation of new state laws which set minimum mandatory sentences for convicted
felons who possess guns, individuals who possess guns while possessing drugs, and
people who bring guns on to school property with the intent to use them. The City
of Roanoke would use the funds to target those who illegally possess and use firearms
and to reduce the number of violent firearms crimes in the City of Roanoke. This goal will
be achieved through a unified effort of prosecution, law enforcement, and a public
awareness campaign.
VIRGINIA EXILE funding will continue at least through 2002. Annual to-application for
funding will be required.
VIRGINIA EXILE in the City of Roanoke would fund the hiring of a dedicated prosecutor,
and a part-time administrative assistant. Additionally, the funds would allow for police to
conduct gun check points, and allow for a computer system to track gun offenses from the
time of arrest to the time of final disposition of the matter.
Considerations:
Grant requires a cash match. To fully implement the VIRGINIA EXILE campaign in the
City of Roanoke, the City would provide local match funds of $10,307 from the City's
portion of excess revenue generated by the City of Roanoke's Commonwealth's Attorney's
Cost Collections Unit.
Recommended Action(s):
Adopt a resolution accepting the 2000 DCJS funds and authorizing the City Manager to
execute the requisite Grant Agreement, Funding Approval, and any other forms required
by DCJS on behalf of the City in order to accept such funds, said Agreement and forms to
be approved as to form by the City Attorney. Appropriate $103,066.00 as shown in
attachment 1 to accounts in the Grant Fund established by the Director of Finance and in
Mayor David A. Bowers
Members of City Council
Page 2
April 3, 2000
accordance with State grant requirements and establish a grant fund revenue estimate.
Increase General Fund revenue estimate in account 001-020-1234-0405 by $10,307.00
and increase the expenditure estimate in Transfer to Grant Fund account, 001-004-9310-
9535, by $10,307 to fund the local match.
Attach me nt: 1
pc:
City Manager
City Attorney
Director of Finance
Commonwealth's Attorney
Respectfully submitted,
Roanoke City Commonwealth Attorney
#00-600
Attachment 1
Program Accounts
1002
1003
1004
1115
1120
1125
1126
1131
2015
2020
2030
2046
3005
3070
3075
9015
TOTAL
Regular Employee Salaries
Overtime Wages
Temporary Employee Wages
ICMA- Retirement
FICA
Medical Insurance
Dental Insurance
Disability Insurance
Advertising
Telephone
Administrative Supplies
Local Mileage
Project Supplies
Equipment Rental
Other Rental
Equipment
$52,016
9,000
10,558
4,682
5,475
1,908
185
125
5,O00
347
1,200
3,320
1,080
170
6,000
2,000
$103,066
Roanoke City Council
Regular Agenda Report
April 3, 2000
'00 t~ 24 A 9:51
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Parks & Recreation Comprehensive Master Plan
Please reserve space on your 2:00 p.m., agenda for a 20 minute briefing regarding the
above subject.
Respectfully submitted,
Darlene L. Burcha~
City Manager
CC;
City Clerk
City Attorney
Director of Finance
Acting Director of Public Works
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #392
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34741-040300 authorizing execution of a plat of
subdivision and any other documents necessary to provide for the dedication as public
right-of-way of a 15,256 square foot area situated north of Norfolk Avenue, S. W., between
South Jefferson Street and Second Street. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
April 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Willard N. Claytor, Director, Real Estate Valuation
Charles M. Hufflne, City Engineer
Sara E. Fitton, Engineering Coordinator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34741-040300.
A RESOLUTION authorizing execution of a plat of subdivision and any other
documents necessary to provide for the dedication as public right-of-way ofa 15,256 square
foot area situated north of Norfolk Avenue, S. W., between South Jefferson Street and
Second Street, S. W.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager is
authorized to execute a plat of subdivision and any other documents necessary to provide
for the dedication as a public right-of-way a 15,256 square foot area identified on a certain
plat entitled "Plat of Survey Showing the Subdivision of Property (16,801 s.f.) of the City
of Roanoke" prepared by R. H. McDearmon, Jr., Land Surveyor, which plat also creates
certain residual lots of the remaining property being subdivided, which lots are intended to
be conveyed to the owners of the property abutting them,' in accordance with the
recommendation contained in a report of the City Manager to City Council dated April 3,
2000.
ATTEST:
City Clerk.
H:VMEASURES~r-subrailside
Roanoke City Council
Regular Agenda Report
April 3, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
'00 t~ 29 p3:01
Dear Mayor and Members of Council:
Subject: Railside Linear Park - Dedication of Right-of-Way
Background:
Property located adjacent to the tracks of Norfolk Southern Railway Company between
Second Street and South Jefferson Street was acquired by the City from the Norfolk
Southern Railway Company for the development of the Railside Linear Park.
Approximately 15,256 s.f. of the property needs to be dedicated as public street right-of-
way to permit public access to existing loading docks on the warehouse buildings. See
Attachments #1 and #2. The remaining city property located between the proposed
public street and existing buildings needs to be subdivided, creating eight new lots as
shown on Attachment #1, in a manner to permit future conveyance to adjoining property
owners, since the City has no need for this property.
Considerations:
Dedication of this right-of-way will provide public access for the adjoining property
owners, which needs to be assured prior to the construction of the final phase of Railside
Linear Park.
Recommended Action(s):
Authorize the City Manager to execute the appropriate documents, in a form approved by
the City Attorney, subdividing and creating eight new lots, and dedicating city property to
public street purposes.
City Manager
Attachments: 2
CC:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H:\USER\COMMON\Council\Fitton\railside.row.wpd
#00-323
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VENUE,
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
April 10, 2000
File #183-472
W. Andrew Wicker, Sales Representative
Virginia Public Works Equipment Co.
2100 Loumour Avenue
Richmond, Virginia 23230
Dear Mr. Wicker:
I am enclosing copy of Resolution No. 34742-040300 accepting the bid of Virginia Public
Works Equipment Co., in the amount of $88,849.00, for the purchase of one new tricycle
type street sweeper, upon certain terms and conditions; and rejecting all other bids made
to the City for such equipment.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Dadene L. Burcham, City Manager
James D. Gdsso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
D. Darwin Roupe, Manager, Supply Management
James A. McClung, Manager, Fleet Management
C:XMyFilesXapdl3.wpd
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
April 10, 2000
File #183-472
J. B. Colley, President
Richmond Machinery & Equipment Co., Inc.
1701 Roseneath Road
Richmond, Virginia 23230
Gentlemen:
William L. Alley, President
MSC Equipment, Inc.
P. O. Box 6627
Richmond, Virginia 23230
I am enclosing copy of Resolution No. 34742-040300 accepting the bid of Virginia Public
Works Equipment Co., in the amount of $88,849.00, for the purchase of one new tricycle
type street sweeper, upon certain terms and conditions; and rejecting all other bids made
to the City for such equipment. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, April 3,
2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed equipment.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:~yFileshapril3.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34742-040300.
A RESOLUTION accepting the bid of Virginia Public Works Equipment Company,
for the purchase of one new tricycle type street sweeper, upon certain terms and conditions;
and rejecting all other bids made for such items.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bid submitted by Virginia Public Works Equipment Company, to furnish
one new tricycle type street sweeper at a total cost of $88,849 is hereby ACCEPTED.
2. The City's Manager of Supply Management is hereby authorized to issue any
required purchase order for the purchase of such equipment, and the City Manager is
authorized to execute, for and on behalf of the City, any required purchase agreement with
respect to the aforesaid equipment, such documents to be in form approved by the City
Attorney.
3. Any and all other bids made to the City for the aforesaid item are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each
the City's appreciation for such bid.
ATTEST:
H:\ORD-GENSO-Bid-St, eetSweeper4.3.00
City Clerk.
Roanoke City Council
Regular Agenda Report
ir- ~
~ECE!N r~D
ti'IT'f" ~ '~' ~:C'~
'00 I~I~R 29 P3:01
April 3, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Background:
Subject:
Purchase of Tricycle Type Street Sweeper
Bid No. 00-2-44
Capital Maintenance and Equipment Replacement Program (CMERP) identified the
need to replace a street sweeper in Parks & Grounds Department. The unit to be
replaced is an older unit which is expensive to repair and has extensive downtime.
Considerations:
Three (3) bids were received. The lowest bid and the second lowest bid both took
substantial exceptions to the required specifications which cannot be waived as
informalities. The third lowest bid, submitted by Virginia Public Works Equipment
Company of Richmond, Virginia, meets all required specifications for a total cost of
$88,849.00. Funding is available in Fleet Management account #017-052-2642-9015.
Recommended Action:
Authorize the issuance of a purchase order for one (1) tricycle type street sweeper from
Virginia Public Works Equipment Company for a total cost of $88,849.00 and reject all
other bids.
Respectfully s u b m itted,%¢.~._..._
r~obert K Ben~
D. Darwin Roupe
I concur in the recommendation of the bid committee and recommend it to you for
approval.
CC:
City Clerk
City Attorney
Director of Finance
Manager, Supply Management
City Manager
#00-321
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #289
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34743-040300 amending the City's Fee
Compendium to comply with the Code of Virginia in imposing fees for accessing,
duplicating, supplying, or searching for requested public records. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, April 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc: James D. Grisso, Director of Finance
C: ~My Fil~'~oril3. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34743-040300.
A RESOLUTION amending the City's Fee Compendium to comply with the Code
of Virginia in imposing fees for accessing, duplicating, supplying, or searching for requested
public records.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The following fees shall be charged for accessing, duplicating, supplying or
searching for requested public records, in compliance with Section 2.1-342.F of the Code
$.05 per impression
If staff time is required to search/research public
records, an additional charge may be applied
based on the hourly rate of pay, including fringe
benefits, of the individual City employee(s)
conducting the search.
2. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by Resolution No. 32412-032795, adopted
March 27, 1995, effective as of that date, shall be amended to reflect the new fees for
photocopying requested public records and search/research time.
of Virginia (1950), as amended:
Copy Charge:
Research/Staff Time Charge:
3. Resolution No. 32412-032795 is hereby amended to the extent and only to the
extent of any inconsistency with this Resolution.
4. The fees .established by this Resolution shall remain in effect until amended
by this Council.
5. This Resolution shall be in full force and effect immediately.
ATTEST:
City Clerk.
H:'~IEASURES~r-phot o fee. 1
Roanoke City Council
Regular Agenda Report
'00 HAR 27 P3:39
April 3, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Fee Compendium - Photocopy Fee
Background:
On April 7, 1986, City Council adopted Resolution No. 28075 as part of the City's Fee
Compendium, allowing City departments to assess a fee for personal photocopies provided
to the public. The assessed fee approved was $.50 per copy if the copy was made by a City
employee, and $.25 per copy if the copy was made by the requesting individual. These fees
normally included reasonable staff time and remain in place today.
In 1999, the Virginia General Assembly amended Section 2.1-342.F. of the Code of Virginia
(as amended), entitled "Virginia Freedom of Information Act" states, in part:
"... A public body may make reasonable charges for its actual cost
incurred in accessing, duplicating, supplying, or searching for the
requested records. No public body shall impose any extraneous,
intermediary or surplus fees or expenses to recoup the general costs
associated with creating or maintaining records or transacting the general
business of the public body. Any duplicating fee charged by a public body
shall not exceed the actual cost of duplication. The public body may also
make a reasonable charge for cost incurred in supplying documents
produced from a geographic information system at the request of anyone
other than the owner of the land that is the subject of the request.
However, such charges shall not exceed the actual cost to the public body
in supplying such records ..."
The Management Services Department is responsible for overseeing centralized
photocopying activities for the City. Based on the current billing rate for copies made for
internal use by City departments, the cost to provide photocopies is $.05 per impression.
This rate, however, does not include charges for any applicable search and/or computer time,
as copying equipment is made available for use by all the City departments and agencies.
Honorable David A. Bowers, Mayor, and Members of City Council
Page 2
Recommended Action(s):
To comply with the Code of Virginia in imposing fees for accessing, duplicating, supplying,
or searching for requested public records, it is recommended that City Council approve the
rate change for personal photocopies provided to the public and amend the Fee Compendium
as follows:
Copy Charge:
$.05 per impression
Research/Staff Time Charge:
If staff time is required to search/research public records,
an additional charge may be applied based on the hourly
rate of pay, including fringe benefits, of the individual City
employee(s) conducting the search.
Darlene L. Burcham
City Manager
C:
City Clerk
City Attorney
Director of Finance
#00-09
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #9-20-60-264
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34744-040300 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for transfer of
$175,000.00 and appropriation of $175,000.00 as provided by Roanoke County, in
connection with an agreement with Roanoke County for sharing in the cost of traffic
signalization on Airport Road. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, April 3, 2000.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Robert K. Bengtson, Acting Director, Public Works
C: kMy Filesk%oril3. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of April, 2000.
No. 34744-040300.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
AooropHation_~
Streets and Bridges
Second Street/Gainsboro Road (1) $
Traffic Engineering
Airport Road Traffic Signals (2-3) $
Revenue
24,934,244
6,613,427
4,132,737
350,000
Due from Other Governments (4) ............................... $
1) Appropriated from
General Revenue
2) Appropriated from
General Revenue
3) Appropriated from
Third Party
4) Due from Roanoke
County
(008-052-9547-9003)
(008-052-9577-9003)
(008-052-9577-9004)
(008-1230)
$ (175,000)
175,000
175,000
175,000
175,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #9-20-60-264
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34745-040300 endorsing the City of Roanoke's
participation with the County of Roanoke in sharing the actual cost of two new traffic
signals on Airport Road, N. W., and authorizing the appropriate City officials to enter into
the requisite agreement with the County of Roanoke. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, April 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Mary H. Allen, Clerk, Board of Supervisors, Roanoke County, Roanoke County
Administration Center, 5204 Bernard Drive, S. W., Roanoke, Virginia 24018
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
C:~dyFileskapril3. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of Apr±l, 2000.
No. 34745-040300.
A RESOLUTION endorsing Roanoke's participation with the County of Roanoke
sharing the actual cost of two (2) new traffic signals on Airport Road, N.W., within Roanoke,
and authorizing the appropriate Roanoke officials to enter into the requisite agreement with
the County of Roanoke, upon certain terms and conditions.
WHEREAS, Roanoke is prepared to install two (2) new traffic signals on Airport
Road, N.W., at its intersections with Municipal Road and Towne Square Boulevard, N.W.,
which will benefit Roanoke and the County of Roanoke; and
WHEREAS, the County of Roanoke is willing to fund fifty percent (50%) of the
actual cost of the new traffic signals at these locations, up to a total actual cost of $420,000.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this
Council endorses Roanoke's participation with the County of Roanoke in sharing the actual
cost of two (2) new traffic signals on Airport Road, N.W., at its intersections with Municipal
Road and Town Square Boulevard, N.W., and authorizes the appropriate City officials to
enter into an agreement with the County of Roanoke, upon form approved by the City
Attorney, and upon such terms and conditions as set out in the report to this Council dated
April 3, 2000.
ATTEST:
H:XlLESh~.-Endorse-Signal-City.CoumyAgrce. Aiu~ortRd..4.3.00
City Clerk.
Roanoke City Council
Regular Agenda Report
April 3, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: City/County Share in Cost of New Traffic Signals
Background:
The intersections of Airport Road at Towne Square Boulevard and Airport Road at
Municipal Drive, N. W., have been on the City's list for future traffic signalization for several
years. While both have met the warrants for signalization, neither were ranked high
enough to make the list of intersections funded from the latest bond referendum. They
currently rank 2nd and 8th respectively on the pending list of new traffic signals.
Advance Auto Parts, Inc., has been working with Roanoke County concerning expansion
of its existing facility in the county on the east side of Airport Road. The county
approached our staff concerning the need for signalization at the two intersections noted
above. This mutual interest has led to an offer by the county to fund 50 percent of the
$350,000 total estimated cost to signalize these two locations. Funding sources have
been identified to provide our share of $175,000. City would handle all design and
construction activities and then obtain 50 percent reimbursement from the county. It
should be noted that these sources do not include funds previously established for new
traffic signals in the latest bond referendum.
Considerations:
Authorization needs to be given to the City Manager to execute the attached City/County
agreement.
Funding for the City's $175,000 share is available in the Second Street/Gainsboro Road
Account No. 008-052-9547-9003, and needs to be transferred to a new capital projects
account entitled, "Airport Road Traffic Signals." An appropriation and an accounts
receivable in the amount of $175,000 also needs to be established for funding to be
provided by the county. Roanoke County has agreed to an upper limit of $420,000 (total
project cost), above which any additional funds needed would entail further negotiations
between the City and the County. Engineering services for signal design can be
accomplished by amending the existing contract with Mattern & Craig, P.C., in the amount
of $35,000.
Page 2
Recommended Actions:
Approve the attached ordinance to authorize the City Manager to execute an agreement
with the County of Roanoke for sharing in the cost of traffic signalization on Airport Road,
and to amend a professional services agreement with Mattern & Craig, P.C., for traffic
signal design.
Approve the attached budget ordinance to transfer $175,000 in funding to a new account
for this project, and to appropriate $175,000 as provided by Roanoke County.
Respectfully submitted,
Darlene L. Burcham
City Manager
Attachment
CC;
City Clerk
City Attorney
Director of Finance
Director of Public Works
#00-122
AGREEMENT
THIS AGREEMENT is made this ~ day of December, 1999, between the CITY OF
ROANOKE, VIRGINIA (the "City"),
"County").
and the COUNTY OF ROANOKE, VIRGINIA (the
WITNESSETH:
WHEREAS, the City and the County desire to install traffic signals at the intersections of
Airport Road and Towne Square Boulevard, and Airport Road and Municipal Drive, N.W. (the
"Traffic Signals"); .and,
WHEREAS, the City is willing to design, construct and install the Traffic Signals; and,
WHEREAS, the City and the County each have agreed to pay fifty percent (50%) of the actual
cost of the traffic signal design, construction and installation, and such agreement has been authorized
by the governing body of the County as evidenced by its resolution attached hereto as Exhibit A.
NOW, THEREFORE, the City and the County agree as follows:
1. The City shall be responsible for the design, construction and installation of traffic
signals at the intersections of Airport Road and Towne Square Boulevard, and Airport Road and
Municipal Drive, N.W. (the "Traffic Signals') and shall use reasonable efforts to complete the same
by April 15, 2001.
2. Advance Auto Parts, Inc. ("Advance Auto") has executed a Performance Agreement
with the County to share with the County the cost of designing, constructing and installing the Traffic
Signals, and a copy of the Performance Agreement is attached hereto as Exhibit B. In addition, and
as part of the Performance Agreement, Advance Auto has agreed to dedicate to the County or the
City, as applicable, drainage or other easements or fights-of-way, if any, needed for the "Traffic
Improvements", or for the City of Roanoke's drainage project and road improvements along Airport
Road, at no cost to the County; provided, however, that the granting of such easements or rights-of-
way shall be at no cost whatsoever to the Company. The Grantee (the City or the County) of such
easements shall be responsible for all costs in connection therewith, including recording costs, if any,
required by the granting of such easements and/or fights-of-way; provided, however, that the
Company shall not be responsible for any such costs.
3. Upon the Traffic Signals, or either of them, becoming functional, the City shall be
responsible for the maintenance of the Traffic Signals, or either of them. In addition, upon the Traffic
Signals, or either of them, becoming functional, the City will bill the County for its expenses in the
cost of designing, constructing and installing the Traffic Signals, and the County shall reimburse the
City fifty percent (50%) of the actual cost of the design, construction and installation of the Traffic
Signals within thirty (30) days of receipt of the bill from the City. Said cost shall include the cost of
acquiring any right-of-way by the City. The total cost of the project is estimated to be $350,000, and
is not anticipated to exceed a total cost of $420,000.00. Any costs to the County exceeding
$210,000.00 (the County's 50% share of the total estimated cost) shall be subject to future
appropriation by the Board of Supervisors of Roanoke County.
4. The City agrees to use reasonable efforts to ensure that all mounts spent on this
project are reasonable and competitive.
IN WITNESS WHEREOF, the City and the County have executed this Agreement as of the
date first above written:
ATTEST:
Mary F. Parker, City Clerk
CITY OF ROANOKE, VIRGINIA
By.
Its
App,royed~ to Form:
V~lckie [7. Huffq/~"(/
Assistant COun'~ Attorney
By
COUNTY OF ROANOKE, VIRGINIA
Elmer C. Hodge ~ '
County Administrator
Approved as to Form:
Approved as to Execution:
Assistant City Attorney
for City of Roanoke
Assistant City Attorney
For City of Roanoke
A-091499-3
Item No. ~"--- .-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY~ ROANOKE COUNTY ADMINISTRATION CENTEK, 5204 BERNARD
DR_rVE, SW., ROANOKE COUNTY, VIKGINIA ON TUESDAY,
MEETING DATE:
AGENDA ITEM:
September 14, 1999
Kequest for approval of an economic development performance
agreement to expand Advance Store headquarters operation and
appropriation of $641,500.
COUNTY ADMINISTRATOR'S COMMENTS:
Recom. mend Approval. This is great news and cause for celebration/This represents
the expansion of a major headquarters operation. The expansion of the County's tax
base and increased employment opportunities for our citizens. With the acquisition
of Western Auto by Advance, the Roanoke Valley stood to lose these jobs and tax base
if the consolidated headquarters moved to Kansas City. We are delighted to have this
take place here. Advance has recently advised that they may relocate additional
· functions to this new facility from their downtown Roanoke City office. If so, this will
generate even more tax revenue for the County. We are grateful to the .Advance
Stores staff and the State of Virginia for their help in making this successful. I also
wish to thank the Board of Supervisors, the Planning Commission and Joyce Waugh
as well.
EXECU'ITVE SUMMARY:
Staff has been working with the Industrial Developmental Authority (IDA) and Advance
Stores, Inc. on a performance agreement which includes funds for road and traffic signal
improvements on Airport Koad, site work, and match for a Community Development Block
Grant for Boxley Hills drainage improvements in the Hollins Magisterial District. Signals
and intersection improvements will be shared 50/50' with the City of Koanoke, with a
separate agreement being worked out for this purpose. Over half of the funds would be
administered through the County with the remaining funds adrnini stered through the IDA for
other project related costs.
Advance Auto is cortstmcting a 100,000 square foot expansion of their present headquarters
as result or a recent acquisition of Western Auto Stores. Advance estimates an $8-$10
million investment and the hiring of 200 full time jobs at an annual average salary of
$35,000. This is in addition to retaining an existing 400jobs already at this location. The
additional, largely clerical positions, will support their ex ~anded 1700 retail store operation
in the U.S.
In addition, Roanoke County has applied for a $700,000 Community Development Block
Grant (CDBG) based on the 200jobs being made available to low and moderate income level
people. The grant is to correct a long standing drainage problem in the Boxley Hills
neighborhood and allow the 17.11 acre tract ofland located behind Advance to be developed.
As part of the County's 10% grant match, detailed engineering services will be paid from the
County's $641,500 incentive funds.
Staff requests that the Board of Supervisors authorize the County Administrator to execute
a performance agreement the with IDA and Advance to provide $641,500 towards the costs
of road and traffic signal improvements on Airport Road, site work, and CDBG match, on
a form approved by the County Attorney. A total of $641,500 in tax revenue would be
returned to the County over a five year time period beginning one year a/ter occupancy of
their expanded building in 2001.
FISCAL IMPACT
Funds are requested in the amount of $641,500 for this project. These funds can be
appropriated from the County Capital Fund as follows: $414,850 from remaining budgets
of completed economic development projects, and $226,650 from the Capital Fund
Unappropriated Balance. The return on the County's investment through the IDA would be
achieved from new real estate, personal property, and sales and use taxes within a five year
time period beginning one yekr after occupancy of their expanded facility in 2001.
Completion of the performance agreement and this project are contingent upon obtaining a
$700,000CDBG grant, applied for by the County. Koanoke County has also requested
$500,000 in Governor's Opportunity Funds, which would leverage the County's funds, if
granted.
ALTERNATIVES
Approve the economic development performance agreement to expand Advance
Stores headquarters operation and appropriate $641,500, and authorize the County
Administrator to execute a performance agreement with the IDA and Advance Stores,
Inc. for the funding of road and traffic signal improvements on Airport K°ad, site
work, and detailed engineering (10% required match) for a Community Development
Block Grant for Boxley Hills drainage improvements in the Hollins Magisterial
District on a form approved by the County Attorney.
2. Take no action at this time.
STAFF RECOMMENDATION
Staff recommends that the Board of Supervisors approve Alternative 1 authorizing the
County Administrator to execute a performance agreement with the IDA and Advance
Stores, Inc. for the funding of road and traffic signal improvements on Airport Road, site
work, and detailed engineering (10% required match) for a Community Development Block
Grant for Boxley Hills drainage improvements in the Hollins Magisterial District.on a form.
approved by the County Attorney, and appropriate the fauds as outlined in the fiscal impact
statement.
Respectfully submitted:
_.~st. Director of Economic Development
Approved:
County Administrator
Approved (x)'
Denied ( )'
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson to approve
_agreement and 'approPriation
VOTE
No Yes Abs
Johnson x
Harrison x
McNamara x
Minnix x
Nickens x
CC:
File
Joyce Waugh, Assistant. Director, Economic Development
Paul M Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
03/23/00 THU 09:20 FAX 540 772 2030
RKE CO ECON DE¥
001
PEK, ...... ~E AGREEMENT ·
This Performance AIP~nt (this "Asreement"), madc and e~tered into
this 24th day of No~'mber, 1999, b~ and between the ROANOKE COUNTY
BOARD OF SUPER.VISORS (the "County"); the INDUSTRIAL DEVELOPMENT
AUTHORrrY OF ROANOI~ COl
ADVANC£'STORES COlVlPANY,
"Company").
~ITY, VIRGINIA (the 'Authority'); and
INCORPORATED, a V'al~is corporation (the
IESSETH
WHEREAS, the Roat~oke County Board of Supervisors and the
Industrial Development Authority c
encout~e the economic developme
t Roanoke County, Virginia, desire to promot~ and
~t and vitality of Roanoke County and the
neat of new industry and thc cxpansion of existln.a
efforts of the County and the Autht.rity and nnticipates substantially expanding its
cmtm~te s_dmlnistrative offices in,he Airport Road ares of Roanoke County
(herei-~i~r referred to as the ...[,... ~; and
Roanoke Valley through the recruil
business and employment opportm~es for the citize~ o~the Roanoke Valley, in
order to provide for increased emp~yment and corporate 'mvesunent in Roanoke
County; and
WHE~, the Con'party desires to support the economic development
03/23/00 ~ 09:20 FA~ ,54,0 772 2030
WHE~S, the C,
RHE CO ECON DEV
' , worked with the Company to r~zone a
17. I 1 acre tract of lnnd now owned ~ the Company, identified as Roanoke County
Tax Map No. 3~.14-1-$ (the "ComPly Property"); and
WHEREAS, the Company holds a leasehold interest in an 8.~6 acre
tract of land adjacent to the CompaW Property identified as Roanoke County Tax
Map No. 38.14-14 (the "LeaseA Property"), and the Company pla-, to construct the
Project upon both the Leased Pr0p~ ~ and the Company Property (the "Site'S.
NOW, THEREFORE ~in consideration of the mutual promises,
covenants and obligations herein ~
being sufficient consideration for e~
and agree as follows: i
I.
~iued, which the parties hcrcto acknowledge as
feting into this Agreement, the parties covenant
Incentive Funding '~
A. The County shall appropriate the sum of ~:~1,500 as an incentive
package for the Company to undertbke the Project (the "Incentive Funds"). The
Incentive Funds shall be allocated by thc county for expenditure in furtherance of thc
Project in the following order of priorities:
1. $700000, ~s a cai 10% contribution to a $700,000 CDBG Oraut,
to aasist in the correction of a drabs.' c problem in the area of Sierra Drive md Santa
Anita Drive adjacent to the. Site, which drainage problems must be corrected prior to
thc completion of ~he Project. _ ! :,mty applied for and was awarded a Community
Development Block Grant in the a~nount of $700,000 ("CDBO") to be used to
~]002
03/23/00 THU 09:20 FAX 540 772 2030 RKE C0 ECON DE¥ ~003
improve the storm drainage system and related infrastru~ for thc purpose of
d/retting m-off water.away from a portion of thc ar=a adjacent to the Site that
connects to Sierra and Santa Anita Drives (the "DrAinage Project"), as more
psxticulsrly identified iu the CDBG. ITh¢CDBG requires that the County contribute
10% of the $?00,000 CDBG, or 7,, .~-~, for engineering and/or related Dr~i-agc
Project expenses. The County shall bse the CDBG funds sol¢ly for the pl~nnin~
construction and completion of the Drainage Project and shall progress with the
Drainage Project in a manner and ~me period such that it shall not delay conslructiou
of any aspects of the Project as set forth in the Company's construction schedule for
the Project, a copy of which is attached hereto as Exhibit A.
2. Approximately $175,000 towards public improvements,
including tr~..ffic sigwliTa,tion and/or related road construction, tO improve tr~f-6c flow
on Airport Road in the vicinity of fl~e Company's exislin~ adminiswafive offices aud
the Project. ~
a. Pursuant to the terms of its written agr~.-ment with the City
o£ ROanoke attaghed hereto as Exhibit B (the "City-County Agreement"), the County
shill pay up to flair peroent (50%) Of thc City of Roanoke's cost for signalization ami
road im?rovements at the intersection of Airport Road'and Mnaicipal Road. The City
of Roanoke es0.mams that the total'cost of such imprOv~nents shall be $250,000.
Addi6onally, the City-County Agriement provides that the County shall pay up to
fifty percent (50%) of the City of Roanoke's cost for sign~li-ation st the intersection
.i
' 3
1
03/23/00 THU 09:21 FAX $40 772 2030
004
of Airp°rt Road and Towne' Square Boulevard, the total cost of which the City of
Roanoke estimates to be $100,000 (oollectively, the signalization and road
im,rn'ovements ~ forth in the City-County Agreement shsll be ]mown herein as the
"Traffic Improvements"). The City-County Agreement provides Rutt the Tr.mc
Improvements shall be completed nO late~ than April 15, 2001. The County shall use
all reasonable efforts to assist the City of Roanoke and/or the Virg/nia Deparmt~ of
Transportation to complete the T~¢ Improvemenls by such date; provided,
however, thnt the Company sh.l! nol be required to make any financial contribution to
the Traffic Improvements and the ~J~unty shall not use the Incentive Funds for such
improvements ~ as set forth herein.
b. The Cotmty further represenls that the City of Roanoke is
in the pl_s_..i.$ stages of a project ~ compie~ the necessary drainase improvements
along Airport Road in proximity to ~e Site no later than April 15, 2001. The County
shall make all reasonable efforts to assist the City of P. oauoke to complete these
drainage improvuments along Airport Road by April 15, 2001.
c. ,In addilion to lhe $175,000 set out above, the County shall
retni" from the Incentive Funds twenty percent (20%) of its share of li~ estimated cost
of the Traffic Improvements, $?4 T~ {the '~etainage"), in an interest-bearing
account until tach improvements a/e completed as provided, herein. While the County
does not anticipate providing the C~ty of Roanoke with more 0~s- $175,000 for the
Traffic Improvements, ii may spen~l the Ret_=i,,age, or a portion thereof, on such
03/23/00 THU 09:21 FAX $40 7?2 2030
improvements, provided that
Ri~ CO ECON DEV
__:,tits written notice of such valid expenses to
the County and thc County provides !he Company with copies thereof prior to
releasing any portion of the R~e to the City of Roanoke. The County shall use
its best efforts to ensure t_h~t ali smo~ilT$ spellt on the Traffic lm~ovements are
reasonable and competitive. Notwiths~_..-alng the coven,nts contained in this Section,
the County shall not spend more than $210,000 of the Incentive Funds on the T~fiClc
Improvements set forth in this Sectign. In the event that the County's share of the cost
of all of the improvements contemplated herein exceeds $210,000, the County, at its
sole cost and expense, _~hall contrib~c the monies necessary to complete thc Traffic
Improvements required by this Section within the time periods set forth herein.
3. The county sh~ transfer the balance of the w~sllocated port[on
1111 11
of tT~ Tncetlfiye Ftmds, a 'him of $361,500, to the Autl~ority upo~ thc ¢:x;¢cut~on
of th~s Agreement. AddittooaUy, t~e Cotmt~ shall p~c~d¢ the Retah~Be, or
!
rema~-i-s portion thereo~; a~d in. est thcz:o., to the ^trcho~ wtth~ edzty (30)
~ of its zece~pt o£ the ¢i~'s ~ invoice
the Ctty-Cotmt~ AB~m~t a~ci pto~cle the Company w~th aotice of such tnmsfe~.
~. The Am~oz~, s.b~e~t to its receipt of thc ba~a. ce of the T~centt~ ~tmcTs
~om the Cotmty, sh. II tra~er the ~Zn¢~tive Ftmds to the Company as set £o~ he~e~
£o~ ~o~e~-re]aZed costs and fees, ~clud~g. but aot l~m~tcd to, the re~.o~s ~d
ar~iuL~tion of the Site and a~L a.~ ~,,.opment ~ improvement costs ~]ated to the
?m~ect, inc]ud~g, but not ~,~,itecT to, grading, site pt~paratio~ ~m~oveme~ts
~ 005
03/23/00 THU 09:21 FAX 540 772 2030 RKE CO ECON DEV ~006
to utility services, .~l!ty connection and permit fees, paving, parkin~ dr._ i-a~
entrances and exits, and general construction, etc. (collectively, the "Site
Improvements"). To ob~in the L. ! .~ Funds, the Company shall submit to the
Authority all requests for payment.ow reimbursement for Site Improvements with
proper doo~mentafion of such expenses. All such requests by the Company shall be
sent to Timothy W. C. mbala, Secretary of the Industrial Development Authority, or
such other person as the Authority may designate by providin~ written notice to the.
Company. The Authority shall mal~e such payments to the Company within thirty
(30) days of its reccipt of the Company's properly doc~,mentcd requests therefor.
C. la addition to the CDBG, the County made application to the
Commonwealth of Virginia and waS awarded a grant of $$00,000 from the
C~ovemor?s Opportunity Fund ("GOF","GOF Funds" or "G-OF O_nanf') on b~alf of
the Company to provide the Comply with additional financial incentive to undertake
the Project in Roanoke County, Virginia. The County shall use the GOF Funds to
reimburse the Company for all Proi¢ct-relatcd expenses, in accordance with the GOF
Omat provisions and subject to th6 County's receipt of the GOF Fuo.ds, provided that
the Company provides evidence o~ such expenses to the County along with its request
for reimbursement. The GOF Funds are to be paid to the Company on a
reimbursement basis for the rezoning and acquisition of the Site and the Site
Improvements, so long as the Company presents the County with documentation of
such expm~litur~s wi.thin thirty (3~) months of the execution ofthls Agreement. The
i
6
03/23/00 THU 09:22 FAX 540 7?2 2030 RKE CO ECON DE¥ ~007
County and tl~ Authority acknowledge and ~e that the CK)F Funds are for thesole
I
use and bcndit of the Company and t~at the Company shall have the right to apply
the C.~F Funds to Project-related eXpenses as the Company, in its sole and absolute
discretion, may elect, subject to the rcquircments and obligations imposed on and by
the C-OF in connection with such funds.
D. The Company shall:
1. Invest a mi~imu~ of $9,000,000 in Project-related expenses
within (30) months from thc date of this Agreement (the "Investment Period"),
through its expenditures for thc scqu
of the approximately 75,000 square
Im~ovr~nents, together with the ~,o
isidon of the Site, site preparation, conslxuction
hot office cxpansion, and other Site
upauy's additional expend/tures for the
acquisition of new, used or relocated office equipment, furnishings, computer
equipment, cabinets, phones, si~, and other misccll~neolls business personal
propmly related to the Project (h .erchxa-q~r referred to as the "Capital Investment');
provided, however, that all Project-.related expenditures made by the Company prior
to the date hereof; specifically and without limitation, shall be deemed to have been
made subsequent to the date hereofand included in the $9,000,000 Capital
Investment. The Company shall report, document and verify to the County all Capital
Investment, which single report sh~ be filedno later than sixty (60) .days after the
expiration of the InVestment'~-JPc~!- I ~.Xrhile the Company is required by thi~
Agreement to invcst a rni,~im~wn o~ $9,000,000 on the Project, it expects
to
i~lvest
I
?
03/23/00 TIIU 09:22 FAX 540 ??2 2030
~ CO ECON D£¥
008
approximately $10,000,000 on thc Projcvt and related costs.
2. Generate, throus~' its Capital Investmcnt in the Project set forth
in Section I.D. 1., New Tax Revenuei (as hereinafter defined) for thc County of not
less titan $641,500 during the five (5',
the earlier of (i) the date the Compa~
31, 2001 (thc "Tax Calculation Pcrio
lye. ar ~me period begipning one (1) year after
opens thc Pl'ojc~t for business or (ii) December
~"). In the alternative, thc Company may elect,
by written notice to the County at a~ y time dining the Tax Calculation Period and in
its sole and absolute discretion, an e~rlier commencement date for the Tax Calculation
Period. '~New Tax Revenues" shall ~ncan all local taxes attributable to the Project and
paid by the Compauy directly to Ro/noke County dauing the Tax Calculation Period,
including, but not limited to, real estate taxes, business personal property taxes, and
sales and use taxes; provided, however, that the New Tax Revenues shall be
documented and substantiated by sl~bmission of the applicable Company accounts,
and verified and approved by -'~:- i -.~r of Finance for Roanoke County.
The Company shall provide County with thc total amount of New Tax
Revenues paid by the Company on!an anm,~i basis during the Tax Calculation Period
within sixty (60) dayi of the cml o~ each calendar year, with the final report to be
made within sixty (60) days of the ~xpirafion of thc Tax Calculation Period. Should
the Company generate New Tax R~renues ia cx~ess of $641,500 during the Tax
Calculation Period, the County wi~ provide the Company with additiollal illoCntive
funding for Project-related expenses ia the amomtt of one hundred pcrceat (100%) of
03/23/00
T]~ 09:22 FAX 340 7?2 203P
RI~E CO ECON DEV
009
such amount in excess of $641,$00 w~.'~hl, six~ (60) days of the County's receipt of
the Company's final report of New T~x P, evenues, subject to f'utur¢ appropriation of
such amounts by the County Board of Supeivisors.
3. The Comptmy sial] both rn~irt~i- ils administrative offices in
ROanoke County and rersin durin~ tl~ Tax Calculation Pcriod the approximately 630
I
full-time employees, bein8 540 exis ~t~lg full-tlm¢ employees alld 90. new full-time
employees hired dtuing the Hiring P ~:ri'od (as hereafter defined), employed by the
Company as of the date of this '-'e-- .~-----;' in its cxisting adminis~xalive offices on the
Leased Property and the annex on Vklley View Boulevard (which employees the
Company shall relocate to Roanoke County upon completion of the Project).
4. The Corn?any ~eprescnts, and all parties hereto acknowledge,
that as of the date of this Agreemcn} the Company bas met its commi~ent To the
GOF to hire within the H'uing Perio~i a total of 90 n~w full-time employee, s in
connection with the Project, subje~ to the Company's compliance with the r~porling
requirements hereinaflm' described.! For purposes of this Agreement, the Hiring
Period shall be deemed to have beg~ on January. 1, 1999, and shall expire on the date
of this Agreement. The Company shall mainlain not less than these 90 new full-tlme
employees hired in conn.¢ction wi~ the Project for a l:~riod of fluee (3) years from the
expiration of the Hixins Period (the "l~-ml~loyment period"). The Corn?any agrees to
r~ort to the Cotmty within sixty (~) days of the expiration of the Hiring ?~od
03/23/00 TRIJ 09:22 FA~ 540 ??2 2030 RKE CO ECON DE¥ ~010
number of new full-6me jobs it created during the Hiring Period, and to report
lnn..lly thereafter through the term ,of the Employment Period the number of jobs the
Company maintained at its expalxded, office building (and/or at its annex on Valley
View Boulevard until relocation, employees to the administra~ve offices upon
comple~ion of thc Project).
5. Assist and cooperate with the County, or its assignee, in
providing employment-rehtcd da~ ~o sppropriste §ovcrnmental a~eocies in
cormcction with the CDBG; provided, however, that thc Company shsll not be
responsible for the satisfaction of a~y Davis-Bacon Act requir~ncnts or resulations.
The Company further a~re. cs to assist the County in satisfying thc County's
requirements under the Virginia Dc-pamaent of Housing and C0mNl~mity
Development Act neCeSSary for the iCounty to receive and apply the CDBG Funds to
Project-related expenses, including entering into a separate industry agreement with
the County for the Project.
6. Cooperate with the County in me~%o audit requirements
established by the GOF, which req.uiremcnts are attached hereto as Exhibit C. Thc
Company's compliance with such ~cporti~g requirements, however, shall not require
an independent audit or any disclosure of the Company's business, ~n-ncial records
or accounts, other than as set forth'on. Exhibit C.
7. To dedicate t~ the County or the City of Roanoke~ as applicable,
drainage or other easements or rigllts-of-way, if any, needed for the Project and the
10
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THU 09:23 FAX 540 772 2030 RKE CO ECON DEV
Drainage Proje~/, thc Traffic Improvemeats, or the City of Roanoke's drainage project
and road improvements along Airport Road, at no cost to ~hc County; provided,
however, th,t the granting of such casements or rights-of-way shall be at no cost
whatsoever to the Company. The C-gan~ of such easements shall be responsible for
all costs in comlecti0n th~th, inaluaing recording costs, if any, required by the
granting of such easements and/or ~ghts-of-way; provided, however, that thc
Company shall not be rcsponsibl¢ for any such costs.
Il. Reimbursement of Incentive and C-OF Funds
A. If the Company fails to generate the anticipated New Tax Revenues
v~thi,~ thc Tax Computation Period ~s provided in Section LD.2., then the Company
shall ~imbu~e the County within ~,nhety (~0) days of the expiratio~ of th~ Tax
Computation Per/od thc d//fercnce between thc County's actual appropriation of
$641,500 required by this Agreeme~, t and the Company's actual New Tax Revenue
attributable to the Project during the Tax Computation Period.
B. For purposes of this Agreement, the G-OF Cyrant shall be allocated into
the following' ~mol~lts: (i) the stun Df TWO ~RH13 FIFTY THOUSAND
DOLLARS ($250,000.00) shall be~ocated to the Company's employment levels and
requirements set for~ in Sectio, ,,L.~. (the "Employment Chant"), and (ii) the sum of
TWO HUNDRED FIFTY THOU~ND DOLLARS ($250,000.00) shall be allocated
to the Company's Capital Invtstm~t and expenditures set forth in Section I.D. 1. (the
03/23/00 THU 09:23 FAX 540 772 2030 RKE CO ECON DEV
~ 012
1. If the Company does not hire within the Hiring Period at least 90% of-
the number of employees required byi Section LD.4., and does not retsln that number
of new employees during the Employmcnt Period, then the Company shall reimburse
th~ County that portion of thc FJuployment Crrant that is proportional to the shortfall
in the employment lcvels achieved .d maintained by the Company as of the end of
the Hiring Period and ~.mployment'~od. Such sum, ff any, shall be dete~ed by
dividing the difference ~ the ~ number of thc employment shortfall in both
the Hiring Period and Employment period and 90 by 90 and multiplying such number
by $25o,00o.
2. If the Company does ~ot make 100% of the Capital Investment required
by Section I.D. 1. withi~ the Investlllent Period, then the Company shall reimburse that
portion of'the Capital Grant that is qropo~onal to the shortfall in the Capital
the expiration of tile Investment Period. Such sum, if any, shall be
Invesunent
of
determined by dividing ~ diff~._~. _~tween thc Company's actual inves~llent at
th~ end of the Investment Po-iod ,nd $9,O00,000 by $9,000,000 and multiplying such
number by $250,0O0.
3. The County shall proVide the Company with notice of any
1
reimbursements that it shall be required to make und~ this Section. Any
reimbursements required to be made by the Company hereunder to the County in
accord~ce with this Seclion shall be repaid by the Company t'o the County wj~in
ninety (90) days of notice by the County. and the County shall repay such amounts to
12
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THU 09:23 FAX 540 772 2030
RKE CO ECON DEV
013
the GOF if required.
Notice.
Notice reqmred to be g~ven u~der th~ Agrccment shall be deemed to have been
given, if in writing~ (i) two (2) days gfler dcposited in thc United Statcs Mail, certified
or register~[, remra receipt requcst~ with postage prepaid or (ii) delivery by hand
against a written receipt, and addres~d as follows:
To thc County: _E~ner C. Hodge, Ir., County Administrator
ROanoke County Administration Center
i ~ernard Drip, SW
R~anoke, VA 24015
WRh a cOpy to:
To the Authority:
With a copy to:
To thc Compau:
With a copy to:
Vickie L. Huffm~ Assistant Coumy Attorney
Roanoke County Administration C~nter
Pr O. Box 298900
Roanoke, VA 24018
Timothy W. Gubala, Secretm'y
Roanoke County Indusuial Developmcnt Authority
5204 Bernard Drive, SW
Roanoke, VA 24018
]~l,,vard A. NaR, Esq.
0sterhoud~, Ferguson, Nat~,
~ Aberon & A§ee, P.C.
1919 Elec~c Road, S.W.
' ~oanoke, Virginia 24018
i' ~;c~ Stores Company, Incorporated
673 Airport Road
_RenaU~ke, VA 24012
oR: Chi~ Financisl Officer and
Senior Vice President
t '
Flippin, D~raore, Morse, Rutherford
, & $cssee
'1800 First Union Tower
~Dmwer 1200
~, .o. anokc, VA 24006
~Attemion: Douglas W. Densmore, Esq.
03/23/00
09:24 FAX $40 ??2 2GL
Assignment by the Company.
RKE CO ECON DEV
The Company shall ~.v~ the right to assign this Agreement to a separate ~ntRy,
provided that any such assi?ment~ other than by operation of law, shall not relieve
the Company Of its obligations herein; provided, however, that in the event of an
assignment by operation of law, the Company's successor/assignee shall assume all of
the Company's fights and responsi'bilities hereunder.
V. Assignment by the County.
The Coullty sh.ll have t,.,. '4'"' .o assign its dghts axed obligations under this
Agre~n~nt to the Koanoke County I~. duslrial Development Authority, provided that
the Coumy assigns the Iueentive Funds ~md OOF Funds to the Authority as pan of
~aoh ~tisnment. Any sue~ ~gran~at, however, ~1~11 not rdi~¢ the County of i~
obligations'under thi.~ Agreement.
VI. Governing Law.
This Agreement sb.ll be gOVerned by and all disputes relal~l hereto shall be
determined in sccordance'with the laws of the Commonwealth of Vir~nia.
VII. No Waiver.
The failure of either party h~.o to ~ upon sUiot p~rf°nUanc~ of any of the
t~rms, conditi .on$ and covenants h~ein continued shall not be deemed to be a waiver
of any fights or.remedies that eithe~ party may have and shall not be deemed a waiver
of any subsequent breach or default in the terms, conditions and covenants herein
contained except as may be expredsly waived in writing.
014
14
03/23/00 THU 09:24 FAX $40 ?72 2030 RKE CO ECON
.Any ~ or provision of thi.~ ~k~reemcnt ~at is invalid or uncnforccable shall
not affect the validity or enforceabili~ of ~he rem~ini~$ terms and provisions hereof.
Entire Agreement.
This Agreement constitutes the entire agreement between the parties. No
motli~ication hcreof shall be cffective unless in writing and signed by both partics.
X, Binding Et~ct.
This Agreement shall be binding upon and shall inure t~ the benefit of the
parties and theft respective successors and assigns.
This Agreement ~h.ll
executed in triplicate, each of which shall
constitute an original. ~
WITNESS the following si~ amres and seals:
Roauoke Coma~y~.omey ___.
ROANOKE COUNTY
BOARD O~ERVISORS
Elmer C. Hodgc
County Administrator
15
03/23/00 THU 09:24 FAX $40 772 2030 RH~ CO ECON DE¥ ~016
Approved as m form:
Attorney for Industrial Development
Authority of Roanoke County
INDUSTRIAL DEVELOPMENT
.AUTHORITY OF ROANOKE COUNTY
Billy H~a~c~ Chsin-_ .n
Commonwealth of virginia,
County/City of Koanoke, to-wit:
ADVANCE STORES COMPANY
INCORPORATED, a Virginia Corporation
Oamett E. Smith
Chief Executive O~cer
The foregoing insm,ment was acknowledged before me this ~ttA' day of
1999, by Elmer C..Hodge, County Administrator, on behalf of thc
~sors of Roanok: I ~7, Virginia~ .
Notary Public
My commission expires:~
Co'muonwealofth~
County/,G/~ to-wit
The foregoing inq~.,ment was acknowledged before me this,~a2-.r~ of
~ 1999, by Billy FI. Branch, Chsirmsn, on behalf of the
Industrial Developm~ Authority of Roanoke County, Virgi~'nia.
Notary Public
My commission expires~~~~..~O~-
16
03/23/'00 THU 09:24 FAX $40 772 2030 RKE CO ECON
17
03/23/00 TI~ 09:24 FAX 540 772 20:'
RKE CO ECON DEV
, KXI-flBIT A
th'oject Construction Schedule
03/23/00 THU 09:24 FAX $40 772 2030 RI~ CO ECON DEV ~019
~XI4IBIT B
Contract Bctwcen the County and the City for the Traffic Improvements
03/23/00 ~ 09:25 FAX S40 7?2 2030 RKE CO ECON DE¥ ~020
ExtflBrr C
OOF Req~ents
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #60-178-236
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34746-040300 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$100,000.00, in connection with acceptance of a Derelict Structures Fund Grant from the
Virginia Department of Housing and Community Development. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, April 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
George C. Snead, Director, Public Safety
H. Daniel Pollock, Coordinator, Housing Development
C:~vlyFiles~B.wlxl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of April, 2000.
No. 34746-040300.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-2000 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Community Development $
Derelict Structures Fund Grant (1) ...........................
4,543,074
100,000
Revenues
Community Development $ 4,543,074
Derelict Structures Fund Grant (2) ............................ 100,000
1) Shenandoah Hotel
Renovation (035-052-5251-5246) $100,000
2) Derelict Structures
Fund Grants (035-052-5251-5251) 100,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #60-178-236
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34747-040300 authorizing acceptance of a Derelict
Structures Fund Grant, in the amount of $100,000.00, from the Virginia Department of
Housing and Community Development, authorizing execution of any and all requisite
documents, and authorizing execution of an agreement with the Western Virginia
Foundation for the Arts and Sciences for disbursement of grant funds. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, April 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Western Virginia Foundation for the Arts and Sciences, One Market Square, S. E.,
Roanoke, Virginia 24011-1434
James D. Grisso, Director of Finance
George C. Snead, Director, Public Safety
H. Daniel Pollock, Coordinator, Housing Development
C:LMyFilca~13.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34747-040300.
A RESOLUTION authorizing the acceptance of a Derelict Structures Fund Grant
from the Virginia Department of Housing and Community Development, authorizing
execution of any and all requisite documents, and authorizing execution of an agreement with
the Western Virginia Foundation for the Arts and Sciences for disbursement of the grant
funds.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Council of the City of Roanoke accepts a Derelict Structures Fund Grant
from the Virginia Department of Housing and Community Development in the amount of
$100,000 to be used for those purposes identified in the report of the City Manager to
Council dated April 3, 2000.
2. The City Manager is authorized to execute any and all requisite documents,
including any documents providing for indemnification by the City as are required for the
City's acceptance of this grant, upon form approved by the City Attorney, and to furnish such
additional information as may be required in connection with the City's acceptance of this
grant.
3. The City Manager is authorized to execute a contract in substantially the form
set forth in the attachment to the report of the City Manager to Council dated April 3, 2000,
with the Western Virginia Foundation for the Arts and Sciences for disbursement of the grant
funds.
ATTEST:
City Clerk.
H:hRES\RG- S WV HCD-4-3 -00
Roanoke City Council
Regular Agenda Report
April 3, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Acceptance of Derelict Structures Fund Grant, Execution of
Agreements, and Appropriation of Funds
Background:
The Derelict Structures Fund (DSF) is a program funded by the General Assembly to assist
with the removal or renovation of badly deteriorated properties. The Virginia Department
of Housing and Community Development (DHCD) solicited proposals for the program in
the summer of 1999. On August 16, City Council authorized the Acting City Manager to
submit a funding proposal for $100,000 for the renovation of the Shenandoah Hotel on the
City Market. In January, DHCD notified the City that its proposal was one of five in the
State that had been approved.
Considerations:
In order to accept the funds, the City must execute a grant agreement with DHCD. This
commits the funds for use exclusively on the Shenandoah Hotel, as proposed. The Hotel
is being renovated by the Western Virginia Foundation for the Arts and Sciences for
temporary housing for Mill Mountain Theatre actors, rehearsal space, public educational
activities, and ground-floor retail space. To disburse the grant funds to the project, an
agreement with the Western Virginia Foundation for the Arts and Sciences is necessary.
Recommended Action:
Authorize the City Manager to execute the Derelict Structures Fund Agreement with DHCD
to accept the $100,000 grant, and to execute a contract, in substantially the form set forth
in the attachment to this report and as approved as to form by the City Attorney, with the
Western Virginia Foundation for the Arts and Sciences for disbursement of the grant funds.
Appropriate $100,000 to an account in the Grant Fund to be established by the Director
of Finance, and establish a revenue estimate in the same amount.
Attachment
Respectfully submitted,
City Manager
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
George C. Snead, Director of Public Safety
H. Daniel Pollock, Housing Development Coordinator
#00-413
AGREEMENT
This Agreement is made and entered into this
the following parties:
Day of April, 2000, by and between
The Grantee
City of Roanoke, Virginia
215 Church Avenue SW
Roanoke, Virginia 24011
The Subgrantee
Western Virginia Foundation for the Arts and
Sciences
One Market Square SE
Roanoke, Virginia 24011 ~1434
WITNESSETH:
WHEREAS, by Resolution No.xxxxxxxxxx, the Roanoke City Council approved the
execution of a grant agreement with the Virginia Department of Housing and Community
Development for an allocation of funds from the Virginia Derelict Structures Fund (DSF);
and
WHEREAS, by Resolution No. ~ the Roanoke City Council approved the
execution of a subgrant agreement between the Grantee and the Subgrantee to support
the renovation of building at 128-132 Campbell Avenue SE in the City of Roanoke;
NOW, THEREFORE, the parties hereto mutually agree as follows:
I. RENOVATION PROJECT
General -- The Subgrantee shall undertake the complete renovation of the
building located at 128-132 Campbell Avenue SE, generally according to
building plans submitted to and approved by the Grantee's Building
Department and in compliance with the Virginia Uniform Statewide Building
Code. The Subgrantee shall renovate and use the building consistent with
the application for the Derelict Structures Fund the Grantee submitted to the
Department of Housing and Community Development in August 1999.
Regulatory Compliance --The Subgrantee or the Subgrantee's contractor(s)
shall obtain all required permits prior to the beginning of renovations. Any
use of the property shall be in conformance with a Certificate of Occupancy
issued by the Grantee, the Grantee's zoning and land use requirements, and
all other applicable regulations of the Grantee.
Page 1 of 5
II.
Period of this Agreement -- This Agreement shall be effective immediately
upon its execution by both parties, and, unless amended or terminated, shall
end the earlier of December 31, 2000, or disbursement of all funds to the
Subgrantee by the Grantee.
Do
Schedule -- The Subgrantee shall continue substantive work toward
completion of renovation. Such work may include demolition of parts of the
buildings preparatory to renovation or replacement of those parts. The
Subgrantee shall complete renovation and obtain Certificate(s) of
Occupancy by December 31, 2000.
The Subgrantee shall submit required documentation of costs claimed for
reimbursement from the Grantee by December 1, 2000.
Renovation costs -- Funds reimbursed to the Subgrantee by the Grantee
from Virginia Derelict Structures Fund require a matching amount of funds
in the project. The Subgrantee shall provide satisfactory documentation to
the Grantee that the total of the renovation costs, including predevelopment
costs, architectural and engineering costs, and necessary legal costs
associated with the acquisition and renovation, is not less than $1,000,000.
Such documentation shall be in a form acceptable to the Grantee, such as
bills or invoices due, receipts for payments made, or copies of canceled
checks used to pay for project activities.
Fo
Regulations of the Derelict Structures Fund -- The Subgrantee agrees to
abide by all regulations, requirements and conditions set forth by the
Department of Housing and Community Development for use of the Derelict
Structures Fund. The Subgrantee agrees to provide reasonable access to
the project, and records pertaining thereto, by staff of the Grantee and the
Department of Housing and Community Development to verify progress and
completion of the project in accordance with the Derelict Structures Fund
program and this agreement.
G°
At all times during the renovation, the Subgrantee shall comply with all
applicable federal, state, and local laws, ordinances and regulations.
REIMBURSEMENT OF EXPENSES
Form of Subsidy -- The total amount to be reimbursed to the Subgrantee by
the Grantee from the Derelict Structures Fund under this Agreement is
$100,000. The subsidy will be in the form of a grant of funds for
reimbursement of eligible expenses. As funds will be released to the
Subgrantee for expenses incurred or paid, no deed of trust or other
Page 2 of 5
encumbrance will be placed upon the property by the Grantee as the result
of this agreement.
Claims for Reimbursement of Expenses -- The Subgrantee shall submit to
the Grantee's Housing Development Office documentation of project
expenses showing costs incurred or paid since the inception of the project.
Such documentation shall be in a form acceptable to the Grantee, such as
bills or invoices due, receipts for payments made, or copies of canceled
checks used to pay for project activities. The request for reimbursement
shall indicate the total of project expenses and the amounts, itemized by
purpose, claimed for reimbursement from the Grantee. All documentation
of costs claimed for reimbursement from the Grantee must be submitted to
the Grantee by December 1, 2000.
Payment of Reimbursement-- Upon receipt of satisfactory documentation as
described above, the Grantee shall reimburse the eligible expenses to the
Subgrantee within thirty (30) days of receipt of the request and
documentation.
III. THIRD-PARTY CONTRACTS
The Grantee shall not be obligated or liable hereunder to any party other than the
Subgrantee.
IV. TERMINATION OF AGREEMENT
In the event the Subgrantee materially fails to comply with any term of this
Agreement, including failure to continue substantive work toward completion as
determined in the sole discretion of the Grantee, the Grantee may suspend or
terminate, in whole or in part, this Agreement with 15 days' written notice to the
Subgrantee.
V. INDEMNITY
The Subgrantee agrees and binds itself and its successors and assigns to
indemnify, keep and hold the Grantee and its officers, employees, agents,
volunteers and representatives free and harmless from any liability on account of
any injury or damage of any type to any person or property growing out of or directly
or indirectly resulting from any act or omission of the Subgrantee including: (a) the
Subgrantee's use of the streets or sidewalks of the Grantee or other public
property; (b) the performance under this Agreement; (c) the exercise of any right or
privilege granted by or under this Agreement; or (d) the failure, refusal or neglect
of the Subgrantee to perform any duty imposed upon or assumed by the
Page 3 of 5
VI.
VII.
IX.
Subgrantee by or under this Agreement. In the event that any suit or proceeding
shall be brought against the Grantee or any of its officers, employees, agents,
volunteers or representatives at law or in equity, either independently or jointly with
the Subgrantee on account thereof, the Subgrantee, upon notice given to it by the
Grantee or any of its officers, employees, agents, volunteers or representatives, will
pay all costs of defending the Grantee or any of its officers, employees, agents,
volunteers or representatives in any such action or other proceeding. In the event
of any settlement or any final judgement being awarded against the Grantee or any
of its officers, employees, agents, volunteers or representatives, either
independently or jointly with the Subgrantee, then the Subgrantee will pay such
settlement or judgement in full or will comply with such decree, pay all costs and
expenses of whatsoever nature and hold the Grantee or any of its officers,
employees, agents, volunteers or representatives harmless therefrom.
The Subgrantee shall maintain liability insurance with a quality company, issued by
a company licensed to transact business in this state, during the life of the
Agreement and shall furnish the City with a Certificate of Insurance which shall
name the City, its officers, agents and employees as additional insureds, providing
coverage against any and all claims and demands made by any person or persons
whomsoever for property damages or bodily injury (including death) incurred in
connection with the services to be provided under this Agreement.
INDEPENDENT CONTRACTOR
Services performed under this Agreement shall be performed on an independent
contractor basis and under no circumstances shall this agreement be construed as
establishing an employee/employer relationship. The Subgrantee shall be
completely responsible for its activities in performing services hereunder.
SUCCESSORS
This Agreement shall be binding upon each of the parties, and their assigns,
purchasers, trustees, and successors.
AMENDMENTS
The Grantee, from time to time, may require changes in the obligations of the
Subgrantee hereunder. In such event or events, such changes which are mutually
agreed upon by and between the Grantee and the Subgrantee shall be
incorporated in written amendment to this Agreement.
GOVERNING LAW
Page 4 of 5
This Agreement shall be governed by laws of the Commonwealth of Virginia.
AVAILABILITY OF FUNDS
Derelict Structure Funds to be reimbursed by the Grantee to the Subgrantee under
this Agreement is contingent upon necessary appropriation of such funds by the
Virginia Department of Housing and Community Development to the Grantee. In
the event that appropriation of such sufficient funds are withdrawn by the
Department of Housing and Community Development, at the sole discretion of the
Grantee, this Agreement may be terminated in whole or in part.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year herein above written:
ATTEST:
FOR THE GRANTEE:
By By
Mary F. Parker, City Clerk
Darlene L. Burcham, City Manager
ATTEST:
FOR THE SUBGRANTEE:
By. By.
Secretary
President, Western Virginia Foundation for the
Arts and Sciences
APPROVED AS TO FORM
APPROVED AS TO EXECUTION
Assistant City Attorney
APPROPRIATION AND FUNDS REQUIRED
FOR THIS AGREEMENT CERTIFIED
Assistant City Attorney
Director of Finance
Account Number
Page 5 of 5
Mary F. Parker, CMC
City Clerk
CITY OF R O 4NOKE
Office of the City Clerk
April 6, 2000
File #27-67
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34748-040300 authorizing the City Manager's
issuance of Change Order No. 6 to the City's contract with Alex E. Paris Contracting Co.,
Inc., for an increase in the amount of $457,700.00 to the original contract, for the Roanoke
River Interceptor Sewer Replacement, contracts Al, A2, B1 and B2. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, April 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Chades M. Huffine, City Engineer
Philip C. Schirmer, Assistant City Engineer
C:~ly Files~uril3 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34748-040300.
AN ORDINANCE authorizing the City Manager's issuance of Change Order No. 6 to the
City's contract with Alex E. Paris Contracting Company, Inc., for the Roanoke River Interceptor
Sewer Replacement, Contracts A 1, A2, B 1 and B2, and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute for and on behalf of the City, upon form
approved by the City Attorney, Change Order No. 6 to the City's contract with Alex E. Pads
Contracting Company, Inc., for the Roanoke River Interceptor Sewer Replacement Contracts Al,
A2, B 1 and B2, all as more fully set forth in the report to this Council dated April 3, 2000.
2. This Change Order will provide authorization for additions in the work with an
increase in the amount of $457,700 to the original contract, all as set forth in the above report.
3. In order to provide the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #27-67
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 3, 2000, Mr. Hume Powers, 2641 Nottingham Road, S. E., complained about the
delays in the opening of Wiley Drive; whereupon, the Director of Utilities and Operations
advised that he would provide Council with a projected date for reopening of Wiley Drive.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Mr. Hume Powers, 2641 Nottingham Road, S. E., Roanoke, Virginia 24014
Kit B. Kiser, Director, Utilities and Operations
C:hMyFile~odl3.wpd
Roanoke City Council
Regular Agenda Report
April 3, 2000
'00 ll~[l~ 30 /!,1t :28
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Roanoke River Interceptor Sewer Replacement
Contracts Al, A2, B1, and B2
Change Order No. 6
Background:
Roanoke River Interceptor Sewer Replacement is part of the renovation and expansion of
joint use sewer facilities project and replaces the existing interceptor sewer from the Water
Pollution Control Plant to the Salem city limit. Contracts Al, A2, B1 and B2 are with Alex E.
Paris Contracting Company, Inc. and replaces the existing interceptor from the Water
Pollution Control Plant to Wasena Park at Winchester Street. These contracts represent a
total of 26,982 feet (5.1 miles) of sewer replacement.
Considerations:
The project (Contracts Al, A2, B1 and B2) is approximately 99 percent complete and is
scheduled to be complete by April 1,2000. The proposed 60 inch diameter sewer was found
to be in conflict with the existing sewer at three locations in Wasena Park. City Council was
briefed on this issue on October 4, 1999. This conflict required the contractor to perform extra
work to divert the existing sewer flow by pumping and to replace approximately 330 feet of
existing 42" sewer ($385,275). The contractor also performed additional work to grout the
tunnel at Reserve Avenue ($72,425). Change Order No. 6, in the total amount of $457,700,
includes all costs associated with the additional work and is recommended for approval. The
consulting engineer for the project, Black & Veatch, concurs in this recommendation. Funding
is available in the contingency for the project and each participating local government will be
responsible for their pro-rata share of this regional project.
The construction cost of the project (Contracts Al, A2, B1 and B2) is estimated as follows:
Initial Contract
Change Order No. I (Administrative, time only, 14 days)
Change Order No. 2 (Tunnel at plant, repairs at 9th St.)
Change Order No. 3 (Additional paving in Smith Park)
Change Order No. 4 (Misc. small items, 30 days)
Change Order No. 5 (Additional tunnel work)
Proposed Change Order No. 6
$18,367,063
0
215,052
13,141
24,815
460,000
457,7O0
Total $19,537,771
Honorable David A. Bowers, Mayor, and Members of Council
Roanoke River Interceptor Sewer Replacement
Contracts Al, A2, B1, and B2
Change Order No. 6
Page 2
Total Change Orders to date, including proposed Change Order No. 6, are equivalent to 6.4
percent of the initial contract.
The proposed change order cost is apportioned between the participating jurisdictions as
follows:
City of Roanoke 36.7% $167,976
City of Salem 33.7% 154,245
Roanoke County 29.6% 135,479
Total 100.0% $ 457,700
Recommended Action:
Authorize the City Manager to execute Change Order No. 6, in a form approved by the City
Attorney, with Alex E. Paris Contracting Company, Inc., in the total amount of $457,700 and
15 additional calendar days of contract time.
Respectfully submitted,
/ t,.
Darlene L. Burcl'lam
City Manager
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Philip C. Schirmer, P.E., L.S., Assistant City Engineer
# 00-125
Department of Finance
City of Roanoke, Virginia
April 3, 2000
'00 30 :52
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
February Financial Report
This financial report covers the first eight months of the 1999-00 fiscal year. The following narrative
discusses revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 9.18% or $7,615,000 compared to FY99. Variances in
specific categories of revenues are as follows:
General Property Taxes are up 10.94% or $2,704,000. Real estate taxes have increased $1,989,000
or 8.31%. The second installment of real estate taxes is due April 5, and this increase is in part a result
of the early receipt of tax payments from several mortgage servicing companies. Personal property
taxes have increased $350,000. The majority of personal property tax revenue is not received until the
fourth quarter of the fiscal year, however revenue received through the first eight months has risen due
to improved collections, as well as the increased portion funded by the Commonwealth. Public service
corporation tax revenue has also increased due to a timing difference.
Other Local Taxes increased 6.76% or $2,041,000. Business, professional and occupational license
revenue is up 22.65% or $1,204,000 as a result ora timing difference in the receipt of revenue in FY00.
Prepared food and beverage tax revenue increased $288,000 or 8.70% due, in part, to the addition of
new restaurants in the Valley View area. Telecommunications act fight of way use fee, which became
effective July 1, 1999, and the transient room tax rate increase of 1% have also produced positive
income results in this category.
Permits, Fees and Licenses are up 14.50% or $68,000. Building, electrical and heating inspection fees
continue to reflect increases resulting from commercial development and construction in FY00.
Revenue from Use of Money and Property is up 28.06% or $158,000. In July of FY00, the State was
billed for the amount that actual expenditures exceeded projected operating and maintenance costs for
the Commonwealth Building for FY99. This resulted in a significant increase in rental income.
Reimbursement received for the rental of the Municipal North Building by Social Services rose due to
an increase in the monthly rental fee.
Grants-in-Aid Commonwealth increased $2,712,000 or 12.05%. Law enforcement funding through
House Bill 599 increased $1,694,000. As part of the 1999 General Assembly, the Commonwealth
agreed to adjust funding to reflect the original provision of the bill, resulting in a significant increase
in funding expected in FY00. Rental car tax has increased 32.18% or $150,000 resulting from the
addition of rental companies that include heavy truck rentals, previously unavailable within the City.
The personal property tax revenue funded by the Commonwealth of Virginia has also increased by
approximately $110,000. CSA revenue has also increased due to timing differences in the receipt of
funding from the Commonwealth.
Honorable Mayor and Members
Roanoke City Council
April 3, 2000
Page 2
Miscellaneous Revenue decreased 28.54% or $47,000 as a result of a timing difference in the receipt
of Payments in lieu of taxes from the Roanoke Redevelopment and Housing Authority. Payment in
Lieu of Taxes was received from the Redevelopment and Housing Authority in February of FY99, but
has not yet been received in FY00.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have increased .61% or $719,000 since FY99. Variances
in individual expenditure categories generally increased less than 3% when compared to prior year to
date expenditures and encumbrances. Larger variances are discussed as follows:
Community Development expenditures increased 30.16% or $486,000. Economic Development
expenditures increased due to fees paid for an 1-73 economic impact study. Memberships and
Affiliations expenditures also rose as a result of the increased contributions paid to Roanoke Valley
Convention and Visitors Bureau and thc additions of contributions to Virginia Amateur Sports, Center
in the Square and New River Valley Commerce Park in the current fiscal year. A timing difference in
the quarterly payment to the Hotel Roanoke Conference Center Commission also contributed to this
increase. The third quarterly payment was made in January of FY00 but was not paid until April of
FY99.
Transfer to Debt Service Fund decreased 7.16% or $743,000. Reduced principal and interest
payments for the 1994 and 1997 bonds were made in the current fiscal year. The reduction in principal
and interest payments was partially offset by a timing difference in the transfer of funding in FY00 for
the debt service on the capital lease for the new regional radio system.
Transfer to School Fund increased 3.56% or $993,000, as a result of the combined effect of the 2.66%
increase in budgeted transfer and the appropriation of $252,000 of the $1,015,000 in CMERP funds
allocated to the Schools.
I would be pleased to answer questions which City Council may have regarding the monthly financial
statements.
JDG/HRH
Attachments
UDirector of Finance
Balance July 1, 1999
Ordinance
Number Date
CMT 251 07/02/99
34402 07/19~99
34446 08/16/99
CMT 295 09/15/99
34497 10/04/99
CMT 299 10/05/99
CMT 309 11/23/99
CMT 312 11/28/99
CMT 699 12/13/99
CMT 715 1/20/00
CMT 717 1/28/00
34660 02/07/00
34668 02~07~00
CMT 330 02~09~00
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
FEBRUARY 29, 2000
De_Dartment
Cultural Services Committee
Supply Management
Transfer to Grant Fund
Emergency Services
Memberships and Affiliations
City Council
Transfer to Grant Fund
City Council
City Manager
City Manager
Personnel
Transfer to Capital Projects Fund
Snow Removal
City Council
Balance February 29, 2000
Puroose
Funding for Sister Cities Program
Fee Proration Governmental Electric
Rate Negotiations
Local Match for Office on Youth
Installations of Amateur Radio
Antennas for Y2K Preparation
Funding for Virginia's First Regional
Industrial Facilities Authority
Reimbursement of Interviewee
Travel Expenses
Transfer to Grant Fund for Regional
Drug Prosecutor
Reimbursement of Interviewee
Travel Expenses
Reimbursement of Travel Expenses
Prior to Employment Date
Funding for Community Relations
Task Force Workshop and City
Manager's Rent Reimbursement
Funding for Diversity Awareness
Training Classes
Public Works Service Center
Environmental Settlement (DEQ)
Funding for Purchase of Chemicals
Funding for Christmas in April
Sponsorship
~20,2~
(2,500)
(33,675)
(6,293)
(2,50o)
(27,500)
(5,000)
(12,56o)
(2,ooo)
(2,ooo)
(7,o54)
(7,700)
(125,000)
(42,450)
(2,000)
$142,012
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July I - Feb 28 July I - Feb 29 Percentage Revenue Estimate
Revenue Source 1998-99 1999-00 of Change Estimates Received
General Property Taxes $24,714,818 $27,418,706 10.94 % $59,963,226 45.73%
Other Local Taxes 30,186,492 32,227,908 6.76 % 53,562,405 60.17%
Permits, Fees and Licenses 473,487 542,123 14.50 % 703,500 77.06%
Fines and Forfeitures 649,530 619,717 (4.59) % 947,500 65.41%
Revenue from Use of Money and Property 562,916 720,883 28.06 % 1,047,040 68.85%
Grants-in-Aid Commonwealth 22,509,850 25,221,776 12.05 % 54,460,337 46.31%
Grants-in-Aid Federal Government 17,130 17,130 - % 34,260 50.00%
Charges for Services 2,259,209 2,255,601 (0.16) % 3,330,300 67.73%
Miscellaneous Revenue 166,176 118,756 (28.54) % 267,500 44.39%
Internal Services 1,417,264 1,428,929 0.82 % 2,155,400 66.30%
Total $82,956,872 $90,571,529 9.18 % $176,471,468 51.32%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
General Government $7,116,827 $7,083,248
Judicial Administration 2,925,329 3,000,305
Public Safety 27,569,554 27,952,667
Public Works 16,069,667 15,806,142
Health and Welfare 15,166,791 15,120,874
Parks, Recreation and
Cultural 3,060,673 3,097,435
Community Development 1,612,381 2,098,669
Transfer to Debt Service
Fund 10,375,852 9,633,118
Transfer to School Fund 27,898,019 28,891,010
Nondepartmental 6,903,771 6,734,180
Year to Date for the Period
July I - Feb 28 July I - Feb 29 Percentage
1998-99 1999-00 of Change
Unencumbered
Balance
Current Fiscal Year
(0.47) % $4,406,133
2.56 % 1,611,257
1.39 % 16,644,549
(1.64) % 6,898,113
(0.30) % 10,584,954
1.20 % 1,499,066
30.16 % 1,200,630
(7.16) % 2,476,733
3.56 % 14,319,738
(2.46) % 1,462,378
_ ~'_6~ % $61,103,651
Percent of
Revised Budget
Appropriations Obligated
$11,489,381 61.65%
4,611,562 65.06%
44,597,216 62.68%
22,704,255 69.62%
25,705,828 58.82%
4,596,501 67.39%
3,299,299 63.61%
12,109,851 79.55%
43,210,748 66.86%
8,196,558 82.16%
$180,521__,199 66.15%
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Year to Date for the Period
July I - Feb 28 July I - Feb 29 Percentage
Revenue Source 1998-99 1999-00 of Change
State Sales Tax $4,983,420 $5,126,271 2.87 %
Grants-in-Aid Commonwealth 22,975,878 24,360,994 6.03 %
Grants-in-Aid Federal Government 1,256,091 1,328,490 5.76 %
Charges for Services 1,802,844 1,791,874 (0.61) %
Transfer from General Fund 27,898,019 28,891,010 3.56 %
Special Purpose Grants 5,965,257 5,184,496 (13.42) %
Total $64,881,509 $66,663,135 2.75 %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$8,638,840 59.34%
39,280,160 62.02%
2,915,599 45.56%
3,216,301 55.71%
43,210,748 66.86%
8,936,916 NA
$106,198,364 62.77%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Exoenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
July I - Feb 28
1998-99
$42,846,495
2,220,047
1,924,398
5,785,596
2,413,047
1,380,302
4,069,324
7,266,904
July 1 - Feb 29
1999-00
$45,306,411
2,311,568
2,386,933
6,031,627
2,627,026
2,182,841
4,708,180
8,936,916
Percentage
of Change
5.74
4.12
24.04
$67,906,113
$74,491,502
Current Fiscal Year
Unencumbered
Balance
Percent of
Revised Budget
Appropriations Obligated
% $25,989,081 $71,295,492 63.55%
% 1,310,668 3,622,236 63.82%
% 1,247,968 3,634,901 65.67%
4.25 % 3,893,784 9,925,411 60.77%
8.87 % 1,662,157 4,289,183 61.25%
58.14 % 225,376 2,408,217 90.64%
15.70 % 68,618 4,776,798 98.56%
22.98 % 8,936,916 NA
9.70 %
$34,397,652
$108,889,154 68.41%
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF FEBRUARY 29, 2000
General Government
Education
Flood Reduction
Economic Development
Community Development
Public Safety
Recreation
Streets and Bddges
Sanitation Projects
Traffic Engineering
Capital Improvement Reserve
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$13,213,345 $5,028,554 $8,184,791 $814,204 $7,370,587
2,500,000 1,750,000 750,000 - 750,000
14,447,889 7,831,473 6,616,416 62,480 6,553,936
19,262,470 13,359,221 5,903,249 531,312 5,371,937
2,290,600 996,068 1,294,532 522,394 772,138
5,886,602 4,865,550 1,021,052 9,417 1,011,535
4,282,365 2,481,733 1,800,532 811,658 988,974
24,792,519 20,781,045 4,011,474 2,534,949 1,476,525
1,197,428 411,1 94 786,234 66,390 719,844
3,782,737 2,203,348 1,579,389 224,222 1,355,167
14,310,071 14,310,071 14,310,071
Total
$108,966,026 $89,708,186 $46,257,840 $5,577,026
$40,680,814
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF FEBRUARY 29, 2000
Expenditures Unexpended
Budget To Date Balance
$29,333,318 $20,648,298 $8,685,020
4,115,721 4,115,721
Outstanding
Encumbrances
Unobligated
Balance
Education
Capital Improvement Reserve
$7,930,690
$7,930,690
$754,330
4,115,721
$4,870,051
Total
$33,449,039 $20,648,298 $12,800,741
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 8 MONTHS ENDING FEBRUARY 29, 2000
Interest Revenue:
Interest on Bond Proceeds
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government: Garden City
Commonwealth:
Virginia Transportation Museum - ISTEA
Public Works Service Center
Second Street Entrance - Coca Cola
Total Intergovernmental Revenue
Revenue from Third Parties:
First Union Penalty Payment
Norfolk Southern - Hunter Viaduct
InSystems Incorporated - Land Sale
Total Revenue from Third Parties
Other Revenue:
Transfers from General Fund
Transfers from Grant Fund
General Obligation Bond Proceeds - Series 1999
Total Other Revenue
Total
$1,052,812
613,459
1,666,271
196,046
196,046
10,800
950,000
13,525
974,325
2,771,322
131,500
27,038,000
29,940,822
$32,777,464
FY 1999
$773,809
469,514
1,243,323
398,936
71,503
26,283
109,150
605,872
6,000
6,000
3,667,885
3,667,885
$5,523,080
5
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDING FEBRUARY 29, 2000
Operating Revenues
FY2000
FY1999
Commercial Sales
Domestic Sales
Industrial Sales
Town of ¥inton
City of Salem
County of Roanoke
County of Botetourt
County of Bedford
Customer Services
Charges for Services
$2,179,419
2,042,119
158.196
14.948
11776
821 092
131 432
6 287
411 727
1,799,566
$2,117,848
1,997,833
160,070
14,455
13,888
1,128,567
71,362
4,010
232,171
2,154,628
Total Operating Revenues
7,576,562 7,894,832
Operating Expenses
Personal Services
Operating Expenses
Depreciation
2,698,591 2,526,193
3,669,968 2,616,544
1,123,256 1,026,483
Total Operating Expenses
7,491,815 6,169,220
84,747 1,725,612
Operating Income
Nonoperating Revenues (Expenses)
Transfer from General Fund
Interest on Investments
Rent
Miscellaneous Revenue
Sale of Land
Source Water Assessment Grant
Loss on Disposal of Fixed Assets
Interest and Fiscal Charges
25,000 -
246,383 260,393
45,483 32,427
14,479 19,332
- 325,000
40,000 -
- (569)
(812,654) (888,002)
Net Nonoperating Expenses
(441,309)
(251,419)
$1,474,193
Net Income (Loss)
($366,662)
Effective July 1, 1999, the Utility Line Services Fund was combined with the Water Fund.
Prior year balances have been restated to enhance comparability.
6
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDING FEBRUARY 29, 2000
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Miscellaneous Revenue
Loss on Disposal of Fixed Assets
Total Nonoperating Revenues
Net Income
FY 2000
$4,950,450
574,192
94,057
509,730
94,211
154,795
72,203
6,449,638
1,204,012
3,259,675
768,981
5,232,668
1,216,970
284,526
10,296
(3,121)
291,701
$1,508,671
FY 1999
$4,963,466
536,865
91,565
345,215
69,976
88,156
70,957
6,166,200
1,154,971
3,727,370
646,873
5,529,214
636,986
447,992
13,897
(4,382)
457,507
$1,094,493
7
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDING FEBRUARY 29, 2000
Operating Revenues
Rentals
Event Expenses
Admissions Tax
Parking Fees
Commissions
Novelty Fees
Charge Card Fees
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Transfer from General Fund
Interest on Investments
Miscellaneous
Loss on Disposal of Fixed Assets
Total Nonoperating Revenues
Net Income (Loss)
FY 2000
$249,575
98,707
111,957
127,833
367,169
20,763
10,998
13,525
1,000,527
850,073
943,011
268,360
2,061,444
(1,060,917)
870,903
37,348
1,214
909,465
($~51,452)
FY 1999
$367 540
111 804
110 628
118 571
160 528
28 475
23 049
14 889
935,484
730,405
791,922
262,751
1,785,078
(849,594)
858,771
48,789
1,121
(25,372)
883,309
$33,715
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDING FEBRUARY 29, 2000
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Transfer from General Fund
Operating Subsidy for GRTC
Miscellaneous
Net Nonoperating Revenues (Expenses)
Net Income
FY 2000
$220,519
249,905
128,336
275,983
237,620
46,121
1,158,484
509,343
360,957
870,300
288,184
6,717
(361,970)
766,358
(415,044)
1,417
(2,522)
$285,662
FY 1999
$199,926
273,117
117,968
274,465
191,293
40,747
1,097,516
421,656
359,599
781,255
316,261
8,610
(378,442)
1,214,506
(771,195)
3,670
77,149
$393,410
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDING FEBRUARY 29, 2000
Operating Revenues
Conference Center
Total Operating Revenues
Operating Expenses
Commission
Conference Center
Total Operating Expenses
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Interest on Investments
Rent, Taxes, Insurance, and Other
Net Nonoperating Revenues (Expenses)
Net Income (Loss) Before Depreciation
Depreciation Expense/Replacement Reserve
Net Income (Loss)
Notes to Financial Statement:
(1)
(2)
FY 2000
COMMISSION (1)
CONFERENCE
CENTER (2)
TOTAL
1,777,980
1,777,980
$ - $ 1,777,980 $
1,777,980
325,932 325,932
1,524,874 1,524,874
325,932 1,524,874 1,850,806
(325,932) 253,106 (72,826)
131,250 131,250
131,250 131,250
36,356 36,356
(17,842) (17,842)
298,856 (17,842) 261,014
(27,076) 235,264 208,188
328,098 88,900 416,998
($355,174) $146,364 ($208,810)
The column entitled "Commission" represents Commission activity in the City's financial records.
FY 1999
$ 1,803,182
1,803,182
204,497
1,653,611
1,858,108
(54,926)
87,500
87,500
30,691
(14,451)
191,240
136,314
346,057
($209,743)
The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDING FEBRUARY 29, 2000
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperaflng Revenues(Expenses)
Interest Revenue
Transfer From Other Funds
Loss on Disposal of Fixed Assets
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
TOTALS
city
Information Materials Management Fleet Risk
Systems Con~'ol Services Management Management FY 2000 FY 1999
$2,322,427 $132,909 $78,079 $2,432,192 $4,467,418 $9,433,025 $9,482,416
2,322,427 132,909 78,079 2,432,192 4,467,418 9,433,025 9,482,416
1,133,453 69,463 17,736 765,983 126,119 2,112,754 2,093,860
518,621 9,963 14,751 536,971 5,119,138 6,199,444 5,989,379
356,036 1,222 13,390 1,166,523 1,537,171 1,469,813
2,008,110 80,648 48,877 2,489,477 5,245,257 9,849,369 9,553,052
314,317 52,261 32,202 (37,285) (777,839) (416,344) (70,636)
138,757 (1,477) 8,090 55,344 363,078 563,792 490,066
725,929 497,230 250,0(X) 1,473,159 1,137,740
- (59,438)
864,686 (1,477) 8,090 552,574 613,078 2,036,951 1,568,368
$1,179,003 $50,764 $40,292 $515,289 ($164,761) $1,620,607 $1,497,732
Effective July 1, 1999, the Utility Line Services Fund was combined with the Water Fund. Prior year balances have been
restated to enhance comparability.
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED FEBRUARY 29, 2000
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED FEBRUARY 29, 2000.
FUND
GENERAL
:WATER
SEWAGE
CIVIC CENTER
TRANSPORTATION
CAPITAL PROJECTS
CONFERENCE CENTER
JUVENILE DETENTION
i DEBT SERVICE
I ClTY INFORMATION SYSTEMS
i MATERIALS CONTROL
i MANAGEMENT SERVICES
i FLEET MANAGEMENT
: PAYROLL
I RISK MANAGEMENT
i HIGHER EDUCATION AUTH
i PENSION
!SCHOOL FUND
SCHOOL CAPITAL PROJECTS
FDETC
GRANT
TOTAL
BALANCE AT
JAN 31, 20_0~ ...... _RECEIPTS
($8,515,297.38) $17,163,987.17
6,746,168.56
8,110,527.71
1,314,426.92
602,477.02
52,318,831.39
1,113,662.59
6,849,197.12
11,354,120.71
3,808,713.58
(2,311.73)
249,342.85
1,951,732.00
(10,245,835.66)
10,635,307.17
0.00
266,883.24
8,135,806.08
4,064,555.63
136,190.49
1,322,120.62
$100,216,618.91
BALANCE AT BALANCE AT
DISBURS_EMENTS FEB 2~,_2000 FEB 28, 1999
$14,578,844.01 ($5,930,154.22) ($12,653,211.04)
576,369.53 796,402.46 6,526,135.63 6,199,958.61
1,814,576.75 2,882,125.30 7,042,979.16 11,593,053.05
175,566.06 392,737.81 1,097,255.17 1,417,870.70
157,010.98 319,729.53 439,758.47 500,641.54
437,767.05 847,997.70 51,908,600.74 34,030,606.52
45,703.68 1,269.92 1,158,096.35 923,960.84
34,183.17 1,052,626.54 5,830,753.75 3,680,324.77
1,214,828.58 2,280,349.19 10,288,600.10 10,813,279.36
658,160.60 185,721.09 4,281,153.09 4,579,891.17
110,487.33 131,815.34 (23,639.74) (42,431.82)~
9,295.11 1,981.60 256,656.36 241,234.09
423,260.69 29,880.44 2,345,112.25 1,607,662.55
13,000,162.72 13,662,219.24 (10,907,892.18) (9,698,805.14)~
1,175,991.60 1,003,433.89 10,807,864.88 10,248,376.96
0.00 0.00 0.00 5,012,720.10
394,316.32 1,091,154.21 (429,954.65) 1,031,526.48
4,908,846.34 6,490,479.32 6,554,173.10 9,541,164.50
747,283.57 650,461.40 4,161,377.80 (3,017,181.75)
124,712.94 126,954.45 133,948.98 78,705.76
436,673.97 630,952.70
$43,609,184.16 $47,157,136.14 $_96;66_8,~66._
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED FEBRUARY 29, 2000.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL PAPER
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
FEDERAL AGENCY BONDS
LOCAL GOVERNMENT INVESTMENT POOL
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$31,539.39
1,980,796.74
10,851,000.00
8,957,612.22
5,026,213.76
9,984,300.00
14,085,470.99
5,934,429.25
39,817,304.58
$96,668,666.93
DATE: MARCH 10, 2000
DAVID C. ANDER~
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 8 MONTHS ENDING FEBRUARY 29, 2000
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
To~lRevenue
FY 200O
$3,175,474
5,499,824
42,799,172
40,057
$51,514,527
FY 1999
$3,569,763
5,631,593
6,128,033
16,298
$15,345,687
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
City Supplement to Age 65
To~lExpenses
Net Income
$7,610,427
432,155
100,318
219,331
131,334
8,493,565
$43~020~962
$6,288,671
458,255
135,331
231,677
20,670
7,134,604
$8~211,083
13
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
April 6, 2000
File #137
Thomas A. Dick, Legislative Liaison
2227 Early Settlers Road
Richmond, Virginia 23235
Dear Mr. Dick:
I am enclosing copy of Resolution No. 34749-040300 authorizing execution of a contract with
Thomas A. Dick to provide legislative liaison services, as more particularly set forth in a report of
the Legislative Committee under date of April 3, 2000. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday,
April 3, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
C: ~'vlyFilmh~xa-il3. wpd
DAVID A. BOWERS
Mayor
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 3, 2000
Council Members:
C. Nelson Harris
W. Alvin Hudson
Carroll E. Swain
James O. Trout
William White, Sr.
Linda E Wyatt
Re: Legislative Liaison Services Contract
Dear Mayor Bowers and Members of Council:
The City's Legislative Liaison Services Contract with Tom Dick runs through June 30, 2000. In order
for us to enter into a new agreement to procure these services, it was necessary for the City to put out an RFP to
seek proposals from those who may wish to provide this service on and after July 1,2000. Even though the City' s
proposal was advertised in the usual fashion, Tom A. Dick submitted the only proposal to the City.
In his proposal, Tom offers to continue providing legislative liaison services for us on the same terms and
conditions that he now provides them, but he did request that we increase the hours budgeted for him to perform
services during the period between Sessions of the General Assembly from 85 hours, as currently provided, to
150 hours. Tom bills us at the rate of $100.00 per hour for these services. The Legislative Committee
recommends that Council concur in Tom's request, as we continue to use his services more and more during the
period between Sessions. Last year we had Tom monitoring various legislative committees that were working
during the summer, as well as attending meetings of the Virginia Coalition on Cities. The City Manager, City
Attorney and Director of Finance concur in this recommendation.
Attached is a proposed new contract with Mr. Dick. Also attached is a resolution authorizing the City
Manager's execution of this contract. Please let me know if You have any questions about this matter.
Respectfully submitted,
William White Sr., Chairman
Legislative Committee
WW/mcf
Attachments
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Thomas A. Dick, Legislative Liaison
H:\COUNCIL~l-lunleglia2000
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of Apr±l, 2000.
No. 34749-040300.
A RESOLUTION authorizing the execution of a contract with Thomas A. Dick to
provide legislative liaison services.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf
of the City, to execute and attest, respectively, an agreement with Thomas A. Dick, for the
provision by Mr. Dick of legislative liaison services as more particularly set forth in the
April 3, 2000, report of William White, Sr., Chairman, Legislative Committee.
2. The form of the contract with Mr. Dick shall be approved by the City Attorney.
ATTEST:
City Clerk.
H: \MEASURE S \R- LEGLIA. 3
THIS CONTRACT, made and entered into this 23rd day of March, 2000, between
THOMAS A. DICK, of Richmond, Virginia, hereinafter referred to as "Consultant", and
the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia,
hereinafter referred to as "City";
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the undertakings of the parties to this
Contract, the Consultant and the City covenant and agree, each with the other, as follows:
1. Employment of Consultant.
The City agrees to engage the Consultant and the Consultant hereby agrees to perform
the services set forth herein.
2. Scope of Services.
The Consultant agrees to perform and carry out in a good and professional manner
those services set out in the Specifications included in the City of Roanoke Request for
Proposals for Legislative Liaison Services (Proposal No. 00-1-44), such Request for
Proposals, including its specifications, being incorporated by reference herein.
3. Compensation.
(a) The Consultant shall be paid by the City for his service, upon completion of
the services, on the basis established by this section.
(b) Consultant shall be paid $2,000.00 for each month of the General Assembly's
Regular Session (three months for a long session of sixty (60) days and two months for a
H:\AMISC\A-LEGLIA.2000
short session of forty-five (45) days). In consideration for such monthly fee, Consultant
shall review all bills and resolutions introduced at each Session of the General Assembly,
identify those items that significantly impact on the City and its operations and notify the
designated City contact of such items; keep the City's designated contact person and other
appropriate City officials constantly advised of the status of legislation that impacts the City;
provide a weekly written report pertaining to the status of legislative matters to the City's
designated contact person and other appropriate City officials; attend regular meetings held
by the Virginia Municipal League and Virginia First Cities Coalition for legislative liaisons
of its members; provide a final written report at the end of each Session of the General
Assembly as to the status of legislative issues of interest to the City; make one (1) trip to
Roanoke to meet with legislators and other City officials prior to each Session of the General
Assembly; and make one (1) trip to Roanoke after each Session of the General Assembly to
meet with legislators and other City officials.
(c) For services other than those enumerated in subsection (b), Consultant shall
be compensated at the rate of $100.00 per hour subject to the following limits:
(1) Phase I (services provided during each Regular Session
of the General Assembly) - not to exceed 160 hours
during any short Session of the General Assembly and
not to exceed 180 hours during any long Session of the
General Assembly.
(2)Phase II (wrap-up after each Session of the General
Assembly) - not to exceed 10 hours.
(3) Phase III (activities between Sessions, including
monitoring legislative matters of interest to the City) -
not to exceed 100 hours.
H:~A~4ISC\A-~-~GLIA.2000 2
(4) Phase IV (preparation for the next Session of the
General Assembly, including assistance in preparation of
the City's annual Legislative Program) - not to exceed
40 hours.
(d) Reimbursable expenses shall include mileage which shall be reimbursed for travel
outside the Richmond area at the rate that the City reimburses its employees for use of
personal vehicles, lodging, meals, long distance telephone calls, bill box and other out-of-
pocket expenses incurred by Consultant on behalf of the City. Consultant shall submit an
itemized list of such expenses requiring reimbursement. In no event shall reimbursement for
expenses exceed $500.00 per month.
4. Time Period.
The services to be performed hereunder by Consultant shall be undertaken and
completed in a timely and expeditious fashion so as to best carry out the objectives of the
City.
5. Accomplishment of Project.
Consultant shall commence, carry on and complete the required services with all
practicable dispatch, in a sound, economical and efficient manner, in accordance with the
provisions hereof and all applicable laws. In accomplishing the services, Consultant shall
take such steps as are appropriate to insure that the work involved is properly coordinated
with related work being carried on by the City.
6. Assignment.
Consultant shall not assign, sublet or transfer interest in this Contract without the
written consent of the City.
H:\AMISC\A-LEGLIA. 2000 3
7. Personnel.
Consultant represents that he has, or will secure at his own expense, all personnel
required in performing the services under this Contract. All the services required hereunder
shall be performed by Consultant or under his supervision, and all personnel engaged in the
work shall be fully qualified to perform such services.
8. Changes.
The City may, from time to time, require changes in the scope of services of
Consultant to be performed hereunder. Such changes, which are mutually agreed upon by
and between the City and Consultant, shall be incorporated in written amendments to this
Contract.
9. Nondiscrimination
In the performance of this Contract, Consultant shall not discriminate against any
contractor, subcontractor, sublessee, employee, applicant for employment or invitee because
of race, religion, color, sex or national origin except where race, religion, color, sex or
national origin is a bona fide occupational qualification reasonably necessary to the normal
operation of Consultant.
10. Term.
The initial term of this Contract shall be for one (1) fiscal year, commencing July 1,
2000, and terminating June 30, 2001. The City may extend this Contract for a second term
of one (1) fiscal year (July 1, 2001, thorough June 30, 2002) and/or a third term of one (1)
fiscal year (July 1, 2002, through June 30, 2003). The City shall give written notice to
H: \AMI SC~A-L~GLIA. 2000 4
Consultant of its intent to extend this Contract for a second one-year term sixty (60) days in
advance of the expiration of the first one-year term. The City shall give Consultant written
notice of its intention to extend this Contract for a third one-year term sixty (60) days in
advance of the expiration of the second one-year term.
11. Termination.
The City reserves the right to immediately terminate this Contract, with or without
cause, upon written notice to Consultant. In the event of termination by the City, Consultant
shall be paid compensation at his standard hourly rate plus out-of-pocket expenses to the
date of such termination.
12. Completeness of Contract
This Contract, the City's Request for Proposals for Legislative Services (Proposal No.
00-1-44) and the Consultant's Proposal, dated February 21,2000, the foregoing documents
being incorporated by reference herein, constitute the entire agreement between the City and
the Consultant and supersede all prior negotiations, representations or agreements, either
oral or written. To the extent of any inconsistency between this Contract and the documents
incorporated by reference, this Contract shall take precedence and prevail. This Contract
may be amended only by written instrument signed by Consultant and the City.
13. Schools
Should he be requested to do so by the City of Roanoke School Division, Consultant
agrees to perform services for the School Division on the same terms and conditions as
H: ~AMI SC~A-LEGLIA. 2000 5
provided the City; any such services provided by Consultant shall be at the expense of the
School Division.
14. Laws of Virginia.
This Contract shall be governed by the laws of the Commonwealth of Virginia, both
as to interpretation and performance.
IN WITNESS WHEREOF, Consultant has signed his name to this Contract, and
the City has caused this Contract to be signed by its City Manager, and its corporate seal to
be hereto affixed and attested by its City Clerk.
CONSULTANT:
Thomas A. Dick
(SEAL)
ATTEST:
CITY OF ROANOKE
By By
Mary F. Parker, City Clerk
Darlene L. Burcham, City Manager
H: \AMISC\A-I~gGLIA. 2000 6
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 6, 2000
File #514
SANDRA H. EAKIN
Deputy City Clerk
Mr. Robert Young
210 Carver Avenue, N. W.
Roanoke, Virginia 24012
Dear Mr. Young:
I am enclosing copy of Ordinance No. 34731-040300 permanently vacating, discontinuing
and closing a ten foot wide alleyway running parallel with Carver Avenue, N. W., and
running adjacent to lots identified as Official Tax Nos. 2041325 - 2041335, inclusive,
Official Tax No. 2041341 on the south, and property identified as Official Tax Nos.
3070316 and 3070301 on the north, for a distance of approximately 500 feet. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Monday, March 20, 2000, also adopted by the Council on second reading on
Monday, April 3, 2000, and will be in full force and effect ten days following the date of its
second reading.
Sincerely,~~, ~,~ d
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Chades M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
C:hMyFil~:n'il3.w~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of Apr±l, 2000.
No. 34731-040300.
AN ORDINANCE permanently vacating, discontinuing and closing certain public
right-of-way in the City of Roanoke, Virginia, as more particularly described hereinafter.
WHEREAS, Robert Young filed an application to the Council of the City of Roanoke,
Virginia, in accordance with law, requesting the Council to permanently vacate, discontinue
and close the public right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by §30-14, Code of the City of Roanoke (1979), as amended, and after
having conducted a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held on said application by the City Council on
March 20, 2000, after due and timely notice thereof as required by §30-14, Code of the City
of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience
will result to any individual or to the public from permanently vacating, discontinuing and
closing said public tight-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia,
that the public tight-of-way situate in the City of Roanoke, Virginia, and more particularly
described as follows:
That certain ten-foot wide alleyway running parallel with Carver Avenue,
N.W., and running adjacent to lots beating Official Tax Map Nos. 2041325
through 2041335, inclusive, and 2041341 on the south and property beating
Official Tax Nos. 3070316 and 3070301 on the north, for a distance of
approximately 500 feet,
be, and is hereby permanently vacated, discontinued and closed, and that all tight and interest
of the public in and to the same be, and hereby is, released insofar as the Council of the City
of Roanoke is empowered so to do with respect to the closed portion of the right-of-way,
reserving however, to the City of Roanoke and any utility company, including, specifically,
without limitation, providers to or for the public of cable television, electricity, natural gas
or telephone service, an easement for sewer and water mains, television cable, electric wires,
gas lines, telephone lines, and related facilities that may now be located in or across said
public right-of-way, together with the right of ingress and egress for the maintenance or
replacement of such lines, mains or utilities, such tight to include the tight to remove,
without the payment of compensation or damages of any kind to the owner, any landscaping,
fences, shrubbery, structure or any other encroachments on or over the easement which
impede access for maintenance or replacement purposes at the time such work is undertaken;
such easement or easements to terminate upon the later abandonment of use or permanent
2
removal from the above-described public right-of-way of any such municipal installation or
other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for
the City of Roanoke, a subdivision plat, with said plat combining all properties which would
otherwise be landlocked by the requested closure, or otherwise disposing of the land within
the right-of-way to be vacated in a manner consistent with law, and retaining appropriate
easements, together with the right of ingress and egress over the same, for the installation and
maintenance of any and all existing utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the
City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of the City of Roanoke,
Virginia, as Grantor, and in the name of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such fees and charges as are required by
the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia,
where deeds are recorded in said Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FINALLY ORDAINED that if the above conditions have not been met within
a period of twelve (12) months from the date of the adoption of this ordinance, then said
ordinance shall be null and void with no further action by City Council being necessary.
ATTEST:
City Clerk.
H:\OR.D-CLOS\O-CIo$-Young-PH-3 -20-00 4
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(1540) 853-2344 (Fax) 853-1230
COUNCIL PUBLIC HEARING DATE: March 20, 2000
Toz
From:
Subject:
Backaround:
Honorable Mayor. David A. Bowers and Members of City Council
Melvin E.~Flill, Chair-rdari, Ro-~dbke City Planning Commission
Request from Robert Young that a ten foot wide alleyway running
parallel with Carver Avenue, N.W., and running adjacent to lots
bearing Official Tax Nos. 2041325 through 2041335, inclusive, and
2041341 on the south and property bearing Official Tax Nos. 3070316
and 3070301 on the north, for a distances of approximately 500 feet,
be permanently vacated, discontinued and closed.
Mr. Young owns a towing and recovery service that was previously located in southeast
Roanoke and moved to the Carver Avenue site in 1997.
The petition to close the existing, unpaved alley was initially filed with the City in
September, 1998, but was tabled by the Planning Commission at the request of the
petitioner because of pending litigation regarding a zoning and land use matter for the
property on Carver Avenue. The litigation has now been resolved and the applicant
desires to proceed with his alley closure request.
Application states that Mr. Young desires to use the alley for personal use.
Application was reviewed by the Planning Commission at its regular meeting of February
2, 2000. No opposition to the request was expressed in the course of the meeting.
Considerations:
Alley is a landlocked, undeveloped public right-of-way that has remained in an idle and
unproductive status for many years. Designation of its purpose as a public right-of-way on
City maps and in City records provides no benefit to the City or the applicant as abutting
property owners.
The standard issues that most frequently arise in the closure and vacation of streets and
alleys are issues such as the effect that the closure will have on the neighborhood, traffic,
public utilities, creating dead-ends, land use, and the City's comprehensive plan. In this
instance, with the exception of public utilities, none of the remaining standard issues would
have any application in this closure. The City will, however, retain all appropriate
easements for public and private utilities.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Recommendation:
Planning Commission by a vote of 5-0 (Messrs. Hill and Manetta absent) recommends that
City Council approve the applicant's request to close and permanently vacate the
described section of public alley, as defined by the attached survey plat, prepared by LMW,
P.C., Engineering, Architecture, Surveying, dated July 10, 1998, subject to the following
conditions:
The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record it with the Clerk of the
Circuit Court for the City of Roanoke; said plat shall combine all properties which
would otherwise be landlocked by the requested closure, or otherwise dispose of
the land within the right-of-way to be vacated in a manner consistent with law. Said
plat shall retain appropriate easements, together with the right of ingress and egress
over the same, for the installation and maintenance of any and all existing utilities
that may be located within the right-of-way.
Upon meeting all other conditions to the granting of the application, the applicant
shall deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a
certified copy of this ordinance for recordation in said Clerk's Office, indexing the
same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of
the Petitioner, and the names of any other parties in interest who may so request,
as Grantees, and pay such fees and charges as required by the Clerk to effect such
recordation.
Co
Do
Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court
of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City
of Roanoke, the Clerk's receipt, demonstrating that such recordation has occurred.
If the above conditions have not been met within a period of one year from the date
of the adoption of this ordinance, then said ordinance shall be null and void with no
further action by City Council being necessary.
Attachments
cc: Assistant City Attorney
Agent for the Applicant
2
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 4, 1998
File #514
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application from Robert Young requesting that a ten foot wide unused alley, beginning
on the eastern right-of-way line of Interstate 581, as more fully described on a map
attached to the application, be permanently vacated, discontinued and closed.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Mr. Robert Young, 210 Carver Avenue, Roanoke, Virginia 24012
~l~velyn S. Landers, Acting Chief, Planning and Community Development
artha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
VVillard N. Claytor, Director, Real Estate Valuation
H:\CORRESPOtYOUNG.WPD
:,"ICE
.57
IN RE:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Application of Robert Young
for vacation of ALLEY
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF ALLEY
MEMBERS OF COUNCIL:
Robert Young, applies to have 10 foot wide unused alley, in the
City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to
Virginia Code Section 15.1-364 and Section 30-14, Code of the City of Roanoke
(1979), as amended. This alley is more particularly described on the Exhibit "A"
Sketch and plat attached and as follows:
BEGINNING AT AN IRON PIN ON THE EASTERN RIGHT-OF-WAY LINE OF
INTERSTATE HIGHWAY ROUTE NO. 581, SAID IRON PIN BEING THE SOUTHWEST
CORNER OF LAND OF THE CITY OF ROANOKE AND BEING THE POINT OF
INTERSECTION OF SAID RIGHT-OF-WAY LINE WITH THE NORTHERN RIGHT-OF-
WAY LINE OF A 10 FOOT ALLEY; THENCE WITH THE NORTHERN RIGHT-OF-WAY
LINE OF SAID ALLEY S 70' 20' 00' E 554.80 FEET TO AN IRON PIN CORNER TO
AN ALLEY VACATED, DISCONTINUED AND CLOSED IN ROANOKE COUNTY
SUPERVISORS BOOK 9 PAGE 156; THENCE WITH THE EASTERN END OF SAID 10
FOOT ALLEY S 43' 02' 00' W 10.89 FEET TO AN IRON PIN CORNER TO SAID
ALLEY AND LAND OF ROBERT YOUNG; THENCE WITH THE SOUTHERN RIGHT-OF-
WAY LINE OF SAID ALLEY N. 70° 20' 00 W 548.08 FEET TO THE POINT OF
INTERSECTION OF SAID RIGHT-OF-WAY LINE WITH THE AFORESAID EASTERN
RIGHT-OF-WAY LINE OF INTERSTATE NO. 581 CORNER TO LAND OF ROBERT
YOUNG; THENCE WITH SAID RIGHT-OF-WAY LINE OF INTERSTATE N° 581 N 6° 12'
28" E TO THE PLACE OF BEGINNING.
Robert Young states that the grounds for this application are as follows:
1) All landowners whose property adjoins the property to be vacated have
been notified and am in agreement with this application.
2) The property to be vacated is presently unused.
3) The applicant desires to use the property to be vacated for personal
use.
WHEREFORE, Robert Young respectfully requests that the above described
alley, be vacated by the Council of the City of Roanoke, Virginia, in accordance with
the Virginia Code Section 15.1-364 and Section 30-14, Code of the City of Roanoke
(1979), as amended.
Res ,pec_~ly /"
su ,b._mitted, ~-
,~'~' ,~-"/ 4,"
', Robe~ Yo~Ii3~_',~/'
Date
Robert Young
210 Carver Avenue
Roanoke, VA 24012
982-3809
SURvE~D PROPEPTY mINE
0EED LINE
SET REBAR
EXISTINO IRON FOUND
INT£RsT~TE
VICINITY MAP
NO
~581
R/w
FO~JND
3.15 AC.
ROBERT YOUNG
4.3'02'00" W
10.89'
EXHIBIT "A"
SKETCH 0£
PROPOSED ALLEY CLOSING
FOR
ROBERT YOUNG
CITY OF ROANOKE, V£RG/NI.4
i-'"-": J'."_¥ '.3. '99~ ~'.".?
Alley Requested For
Closing
I , I
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
March 1,2000
File #514
SANDRA H. EAKIN
Deputy City Clerk
Mr. Robert Young
210 Carver Avenue, N. W.
Roanoke, Virginia 24012
Dear Mr. Young:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, March
20, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on your
request that a ten foot.wide alleyway running parallel with Carver Avenue, N. W., and
running adjacent to lots identified as Official Tax Nos. 2041325 - 2041335, inclusive, and
2041341 on the south and property identified as Official Tax Nos. 3070316 and 3070301
on the north, for a distance of approximately 500 feet, be permanently vacated,
discontinued and closed.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance,
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi: Assistant City Attorney, at 853-2431.
Questions with regard to the City Planning Commission report should be directed to the
Department of Planning and Community Development at 853-2344.
It will be necessary for you, or your representative, to be present at the March 20
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue $
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
COUNCIL PUBLIC HEARING DATE: March 20, 2000
To:
From:
Subject:
Honorable Mayor. David A. Bowers and Members of City Council
Melvin L.~Hill, Chair-rdari, R-o-~/'~bke City Planning Commission
Request from Robert Young that a ten foot wide alleyway running
parallel with Carver Avenue, N.W., and running adjacent to lots
bearing Official Tax Nos. 2041325 through 2041335, inclusive, and
2041341 on the south and property bearing Official Tax Nos. 3070316
and 3070301 on the north, for a distances of approximately 500 feet,
be permanently vacated, discontinued and closed.
Back,qround:
Mr. Young owns a towing and recovery service that was previously located in southeast
Roanoke and moved to the Carver Avenue site in 1997.
The petition to close the existing, unpaved alley was initially filed with the City in
September, 1998, but was tabled by the Planning Commission at the request of the
petitioner because of pending litigation regarding a zoning and land use matter for the
property on Carver Avenue. The litigation has now been resolved and the applicant
desires to proceed with his alley closure request.
Application states that Mr. Young desires to use the alley for personal use.
Application was reviewed by the Planning Commission at its regular meeting of February
2, 2000. No opposition to the request was expressed in the course of the meeting.
Considerations:
Alley is a landlocked, undeveloped public right-of-way that has remained in an idle and
unproductive status for many years. Designation of its purpose as a public right-of-way on
City maps and in City records provides no benefit to the City or the applicant as abutting
property owners.
The standard issues that most frequently arise in the closure and vacation of streets and
alleys are issues such as the effect that the closure will have on the neighborhood, traffic,
public utilities, creating dead-ends, land use, and the City's comprehensive plan. In this
instance, with the exception of public utilities, none of the remaining standard issues would
have any application in this closure. The City will, however, retain all appropriate
easements for public and private utilities.
Roanoke City Planning Commission Architectural Revie~v Board Board of Zoning Appeals
Recommendation:
Planning Commission by a vote of 5-0 (Messrs. Hill and Manetta absent) recommends that
City Council approve the applicant's request to close and permanently vacate the
described section of public alley, as defined by the attached survey plat, prepared by LMW,
P.C., Engineering, Architecture, Surveying, dated July 10, 1998, subject to the following
conditions:
Co
Do
The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record it with the Clerk of the
Circuit Court for the City of Roanoke; said plat shall combine all properties which
would otherwise be landlocked by the requested closure, or otherwise dispose of
the land within the right-of-Way to be vacated in a manner consistent with law. Said
plat shall retain appropriate easements, together with the right of ingress and egress
over the same, for the installation and maintenance of any and all existing utilities
that may be located within the right-of-way.
Upon meeting all other conditions to the granting of the application, the applicant
shall deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a
certified copy of this ordinance for recordation in said Clerk's Office, indexing the
same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of
the Petitioner, and the names of any other parties in interest who may so request,
as Grantees, and pay such fees and charges as required by the Clerk to effect such
recordation.
Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court
of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City
of Roanoke, the Clerk's receipt, demonstrating that such recordation has occurred.
If the above conditions have not been met within a period of one year from the date
of the adoption of this ordinance, then said ordinance shall be null and void with no
further action by City Council being necessary.
Attachments
cc: Assistant City Attorney
Agent for the Applicant
2
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 4, 1998
File #514
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application from Robert Young requesting that a ten foot wide unused alley, beginning
on the eastern right-of-way line of Interstate 581, as more fully described on a map
attached to the application, be permanently vacated, discontinued and closed.
Sincerely,f~~).
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Mr. Robert Young, 210 Carver Avenue, Roanoke, Virginia 24012
~l~velyn S. Landers, Acting Chief, Planning and Community Development
artha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director, Real Estate Valuation
H:~,CORRESPO~YOUNG.W~D
',"'!CE'
.57
°98 "':" 11 o?:57 '98 '' -~ :":-
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Application of Robert Young
for vacation of ALLEY
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF ALLEY
MEMBERS OF COUNCIL:
Robert Young, applies to have 10 foot wide unused alley, in the
City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to
Virginia Code Section 15.1-364 and'Section 30-14, Code of the City of Roanoke
(1979), as amended. This alley is more particularly described on the Exhibit 'A'
Sketch and plat attached and as follows:
BEGINNING AT AN IRON PIN ON THE EASTERN RIGHT~3F-WAY LINE OF
INTERSTATE HIGHWAY ROUTE NO. 581, SAID IRON PIN BEING THE SOUTHWEST
CORNER OF LAND OF THE CITY OF ROANOKE AND BEING THE POINT OF
INTERSECTION OF SAID RIGHT-OF-WAY MNE WITH THE NORTHERN RIGHT-OF-
WAY LINE OF A 10 FOOT ALLEY; THENCE WITH THE NORTHERN RIGHT~)F-WAY
MNE OF SAID ALLEY S 70' 20' 00' E 554.80 FEET TO AN IRON PIN CORNER TO
AN ALLEY VACATED, DISCONTINUED AND CLOSED IN ROANOKE COUNTY
SUPERVISORS BOOK 9 PAGE 156; THENCE WITH THE EASTERN END OF SAID 10
FOOT ALLEY S 43' 02' 00" W 10.89 FEET TO AN IRON PIN CORNER TO SAID
ALLEY AND LAND OF ROBERT YOUNG; THENCE WITH THE SOUTHERN RIGHT-OF-
WAY LINE OF SAID ALLEY N. 70° 20' (30 W 548.08 FEET TO THE POINT OF
INTERSECTION OF SAID RIGHT-OF-WAY LINE WITH THE AFORESAID EASTERN
RIGHT-OF-WAY LINE OF INTERSTATE NO. 581 CORNER TO LAND OF ROBERT
YOUNG; THENCE WITH SAID RIGHT-OF-WAY LINE OF INTERSTATE N° 581 N 6' 12'
28" E TO THE PLACE OF BEGINNING.
Robert Young states that the grounds for this application are as follows:
1) All landowners whose property adjoins the property to be vacated have
been notified and are in agreement with this application.
2) The property to be vacated is presently unused.
3) The applicant desires to use the property to be vacated for personal
use.
WHEREFORE, Robert Young respectfully requests that the above described
alley, be vacated by the Council of the City of Roanoke, Virginia, in accordance with
the Virginia Code Section 15.1-364 and Section 30.14, Code of the City of Roanoke
(1979), as amended.
I/ " " / "-'/'"'
.,"L.,.%' "~.'~ ". ,-/'
,.,~ x... , ,/ ,,/
~ ~/ -- "--'/'~,?
.5 .;'~/- 5~/
Date
Robert Young
2[0 Carver Avenue
Eoanoke, VA 240[2
982-3809
0 [X~STiNG ~RON ~'OuND
t Lm:b - 60 ~tl.
iNTERSTATE
VICINITY MAP
NO $¢AL£
#58~
.~/w ~,0~.
~JNO
3.15
ROBERT
AC.
YOUNG
/
-S 43'02'00' W
10.89'
ENGINEERING. ARCHITECTURE ' SURVEYING
~ (540) 34G-Oe?5 tO2 M~ AYE. S'.E.
FAX (540) 342-4456 ROANOKE, V~RGIIqIA 240t3
EXHIBIT ",4"
SKETCH OF
PROPOSED ALLEY CLOSING
FOR
ROBERT YOUNG
CITY OF ROANOKE, VIRGLVI.4
-:-:. ..... .~ .3~.
~iTY SE~¥1¢E --
~ ~.,r:'-N,T~i~ _
Alley Requested For
Closing
- ~.,i, ~'~
Z ~ ~ ~ Z~ ~ ~
~-~~ z~".~
'".
~- ~:'.~ z
MAP A
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication '00 H~ 16 ~11:52
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01365354 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
PUBLISHED ON: 03/02 03/09
TOTAL COST: 166.50
FILED ON: 03/15/00
......... ....................
NOTICE OF PUBUC HEARING
TO_WHOM ~1' MAY CONCERN:
~ Council of the City of
Roanoke will hold a Public
Heming on Monday, March 20,
2000, at 7:00 p.m., or as soon
thereafter as the matter may
be heard, in the Council Cham-
ber in the Municipal Building,
215 Church Avenue, S. W., on
an application to permanently
abandon, vacate, dl~xz~dnue
and ¢1o~0, to the extent the
T~hat certain ten*foot wicle
alle~j ruanln~ Imra~
Ca~r Avenue, #,W., and run-
nln~ adjaoent to Io~
Official T~ ~ N~. 304~325
and ~04~34~ on U~e ~outh and
properbj beadn~ Official Tax
No~. 30703~ and 3070301
on the north~ for a cllstance of
A ~ of ~ prolm~l is avail-
al~ for pubil~ In~pectiofl In the
4~, Mullie. i~ll B~kll~l~. All
pmUe~ in Intee~t may
on the above date. and be
GIVEN 'und~ my hand this 2nd
. MII~ F. P8d~',
I(13653~)
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, March
20, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council
Chamber in the Municipal Building, 215 Church Avenue, S.W., on an application to
permanently abandon, vacate, discontinue and close, to the extent the City has any legal
interest in said public fight-of-way, the following public fight-of-way:
That certain ten-foot wide alleyway running parallel with Carver Avenue,
N.W., and running adjacent to lots bearing Official Tax Map Nos. 2041325
through 2041335, inclusive, and 2041341 on the south and property bearing
Official Tax Nos. 3070316 and 3070301 on the north, for a distance of
approximately 500 feet.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 2nd day of l~arch
,2000.
Mary F. Parker, City Clerk.
H:\NOTICEhNC-Young-PH-3 -20-00
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 6, 2000
File #514
SANDRA H. EAKIN
Deputy City Clerk
Katina M. Cummings, Project Coordinator
Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Ms. Cummings:
I am enclosing copy of Ordinance No. 34732-040300 permanently vacating, discontinuing
and closing a certain alley which extends easterly from First Street, N. W., between Wells
Avenue and Centre Avenue for a distance of approximately 247 feet. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Monday, March 20, 2000, also adopted by the Council on second reading on
Monday, April 3, 2000, and will be in full force and effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc~
Mr. John Scott Stephens, 1316 S. Jefferson Street, Roanoke, Virginia 24016
Mr. William David Price, 1316 S. Jefferson Street, Roanoke, Virginia 24016
Blue Eagle Partnership, cio Mr. Calvin Powers, P. O. Box 12068, Roanoke, Virginia
24022
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
C: hMy Fil ea k~m'il 3. wpd
Katina M. Cummings
April 6, 2000
Page 2
pc:
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
C :'~My Fil ~kapril3 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34732-040300.
AN ORDINANCE permanently vacating, discontinuing and closing certain public
fight-of-way in the City of Roanoke, Virginia, as more particularly described hereinafter.
WHEREAS, the Roanoke Redevelopment and Housing Authority filed an application
to the Council of the City of Roanoke, Virginia, in accordance with law, requesting the
Council to permanently vacate, discontinue and close the public right-of-way described
hereinafter; and
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by §30-14, Code of the City of Roanoke (1979), as amended, and after
having conducted a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held on said application by the City Council on
March 20, 2000, after due and timely notice thereof as required by §30-14, Code of the City
of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience
will result to any individual or to the public from permanently vacating, discontinuing and
closing said public fight-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia,
that the public fight-of-way situate in the City of Roanoke, Virginia, and more particularly
described as follows:
That certain portion of an alley as the same extends in an easterly direction
from First Street, N.W., between Wells and Centre Avenues, N.W., for a
distance of approximately 247 feet,
be, and is hereby permanently vacated, discontinued and closed, and that all fight and interest
of the public in and to the same be, and hereby is, released insofar as the Council of the City
of Roanoke is empowered so to do with respect to the closed portion of the right-of-way,
reserving however, to the City of Roanoke and any utility company, including, specifically,
without limitation, providers to or for the public of cable television, electricity, natural gas
or telephone service, an easement for sewer and water mains, television cable, electric wires,
gas lines, telephone lines, and related facilities that may now be located in or across said
public right-of-way, together with the right of ingress and egress for the maintenance or
replacement of such lines, mains or utilities, such fight to include the right to remove,
without the payment of compensation or damages of any kind to the owner, any landscaping,
fences, shrubbery, structure or any other encroachments on or over the easement which
impede access for maintenance or replacement purposes at the time such work is undertaken;
2
such easement or easements to terminate upon the later abandonment of use or permanent
removal from the above-described public right-of-way of any such municipal installation or
other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for
the City of Roanoke, a subdivision plat, with said plat combining all properties which would
otherwise be landlocked by the requested closure, or otherwise disposing of the land within
the right-of-way to be vacated in a manner consistent with law, and retaining appropriate
easements, together with the right of ingress and egress over the same, for the installation and
maintenance of any and all existing utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the
City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of the City of Roanoke,
Virginia, as Grantor, and in the name of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such fees and charges as are required by
the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia,
where deeds are recorded in said Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FINALLY ORDAINED that if the above conditions have not been met within
a period of twelve (12) months from the date of the adoption of this ordinance, then said
ordinance shall be null and void with no further action by City Council being necessary.
ATTEST:
City Clerk.
H:\ORD-CLOS\O-Clos-RRHA-PH-3 -20-00 4
E
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue,
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Council Public Hearing Date: March 20, 2000
To:
From'
Honorable Mayor David A. Bowers and Members of City Council
Subject:
Application of the Roanoke Redevelopment and Housing Authority, (RRHA)
to close and permanently vacate a portion of a certain public alley as the
same extends in an easterly direction from First Street N.W., between Wells
Avenue and Centre Avenue N.W., for a distance of approximately 247 feet.
Background:
Section of public alley as requested for closure is located on the east side of First
Street N.W., approximately 110' feet south of the intersection of First Street and
Wells Avenue(see attached map A ).
Application is beinq made in connection with current and on-going needs of the
Henry Street Proiect. It is a customary process for the RRHA, to acquire
programmed and targeted properties for an endeavor such as the "Henry Street
Project" and return to the city at a later date to close and vacate all necessary public
Rights-of-way.
Henry Street Project has been in the City's discussion and long-range planning
arena for many years now. Preliminary work activities have recently commenced
and public rights-of-way need to be "cleaned up" i.e., closed, vacated or realigned
to fit the future needs of Henry Street Plan (see attached plan).
Application does not advise as to whether the applicant has made prior contact with
other abutting property owners on the filing of this application. This may be an
inadvertent oversight on the applicant's part.
Application was reviewed by the Planning Commission at its regular meeting of
February 2, 2000. No public comments in opposition to the requested closure were
expressed in the course of the meeting.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Considerations:
Issues that routinely arise as a result of street or alley closures are considerations
such as the effect that such a closure would have on; the immediate neighborhood;
traffic or traffic needs in the area; utilities within the right-of-way; dead-ending of
streets or alleys; and the city's comprehensive plan. Development of the Henry
Street Project will have a positive effect on the Gainsboro neighborhood. Traffic and
traffic needs in the area will not be affected and easements will be retained for any
utilities that may be located in the right-of-way. The scope of the Henry Street
Project will presently eliminate the remainder of this alley system thereby preventing
the creation of a dead end alley. Closure and vacation of the subject alley for the
purpose of providing for the development ora city-sponsored long-range plan would
be consistent with the intent of the city's comprehensive plan.
Recommendation:
Planning Commission, by vote of 4-0 (Messrs. Hill and Manetta absent),
recommends that City Council approve the applicant's request to close and
permanently vacate the described section of public alley, subject to the following
conditions:
The applicant shall submit to the Agent for the Planning Commission, receive
all required approvals of, and record with the Clerk of the Circuit Court for the
City of Roanoke, a subdivision plat, with said plat combining all properties
which would otherwise be landlocked by the requested closure, or otherwise
disposing of the land within the right-of-way to be vacated in a manner
consistent with law, and retaining appropriate easements, together with the
right of ingress and egress over the same, for the installation and
maintenance of any and all existing utilities that may be located within the
right-of-way.
Bo
The applicant shall, upon meeting all other conditions to the granting of the
application, deliver to the Clerk of the Circuit Court of the City of Roanoke,
Virginia, a certified copy of this ordinance for recordation in said Clerk's
Office, indexing the same in the name of the City of Roanoke, Virginia, as
Grantor, and in the name of the Petitioner, and the names of any other
parties in interest who may so request, as Grantees, and pay such fees and
charges as are required by the Clerk to effect such recordation.
C°
The applicant shall, upon a certified copy of this ordinance being recorded
by the Clerk of the Circuit Court of the City of Roanoke, Virginia, in said
Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the
Clerk's receipt, demonstrating that such recordation has occurred.
D. If the above conditions have not been met within a period of twelve months
2
from the date of the adoption of this ordinance, then said ordinance shall be
null and void with no further action by City Council being necessary
attachments
cc: Assistant City Attorney
Petitioner
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W, Room 456
Roanoke. Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
December 10, 1999
File #514
SANDRA H. EAKIN
Deputy City Clerk
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application from Katina M. Cummings, Project Coordinator, Roanoke Redevelopment
and Housing Authority, requesting that a certain alley (Jordan alley), which extends
eastedy from First Street, N. W., between Wells Avenue and Centre Avenue for a distance
of approximately 247 feet, be permanently vacated, discontinued and closed.
MFP:Io
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Katina M. Cummings, Project Coordinator, Roanoke Redevelopment & Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
~a P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Chades M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Ted Tucker, City Planner
H:~STREET98MORDAN.WPD
'99 []CC;-8 P2:34
~RF_,: )
)
Application for The'Roanoke Redevelopment )
And Housing Authority for vacation of Jordan )
Alley )
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF JORDAN ALLEY
MEMBERS OF COUNCIL:
The Roanoke Redevelopment & Housing Authority, by The City of Roanoke
Planning Commission, applies to have Jordan Alley, in the City of Roanoke, Virginia,
permanently vacated, discontinued and closed, pursuant to Virginia Code Section 15.1-
364 and Section 30-14, Code of the City of Roanoke (1979), as amended. This Jordan
Alley is more particularly described on the map attached and as follows:
The alley which is the subject of this request is shown as slash marks on
the portion of the City of Roanoke Appraisal Map No. 201 attached hereto
as Exhibit A, and is more particularly described as that certain alley that
runs easterly from First Street, NW between Wells Avenue and Centre
Avenue for a distance of approximately 247 feet.
The Roanoke Redevelopment & Housing Authority states that the grounds for this
application are as follows:
1) The property to be vacated, discontinued and closed is the east/west
entries that are not in use at this time and are narrow, inaccessible, and unusable for
vehicular traffic or maintenance vehicles such as trash collection.
2) The applicant, in a public private partnership with the Roanoke
Neighborhood Development Corporation, desires to use the property to be vacated for
redeveloping the downtown Henry Street area. This plan includes a 47,000 square foot
office building that will employ approximately 150-200 workers for service oriented
agencies. A convenience store/deli shop named the Caboose will be also be a new comer
to the Henry Street area. A retail gas station will also be part of the "new" Henry Street.
Occupants, workers, and visitors will not have to go outside of this newly rehabilitated
area because all conveniences will be within the immediate area. The City of Roanoke
has a remarkable role in the redevelopmem of downtown Henry Street. An estimated
$500,000.00 of CD~G funds have been requested and terms are being negotiated for
project funding. First Union Bank has issued a letter of intent to provide additional
funding for the Henry Street project. The City of Roanoke also has a role of helping to
staffthe Crew Suites Office Building with service oriented agencies.
WHEREFORE, The Roanoke Redevelopment & Housing Authority respectfully
requests that the above described Jordan Alley, be vacated by the Council of the City of
Roanoke, Virginia, in accordance with Virginia Code Section 15.1-364 and Section 30-
14, Code of the City of Roanoke (1979), as amended.
Respectfully submitted,
Katina M. Cummings
Project Coordinator
Roanoke Redevelopment &
Housing Authority
540-983-9204
December 8, 1999
/OUISIANNA
GREE
ROANOKE
MEMORIAL
HOSPITAL
Location
/
/
L~
SECTION OF ALLEY
;LOSE&
FOR VACAT
~_...m,z_, __,,.~ .,, ., ~6: ....
z~'~'~~ ....j=l~ ' 2013010 '~'
~ff~4~ .. -.
ot
:4
REQUESTED
21
2013009
23
I ~.0. O ~:..:.
' .. '..,e- ' ~;.. /~
o s '9' ~::'"" '":'-'7~" ':*'
NWI : ~'"":' . "? "
~! ~ i 'SHENANDOAH AVE.
~~ o l~.: .:--- -' . .... .,-..' ....
I'- _> ;! ~. .'
.....' MAP
A
Roanoke City Department of Planning
and Community Development
215 Church ~ ..en'.Je, SW
Roanoke './irginio 24011
(540) 853-2344 (:ax) 853-i 230
Council Public Hearing Date: March 20, 2000
To:
From:
Honorable Mayor David A. Bowers and Members of City Council
Mel~n~'~C'~rman~, o~anoke City Planning Commission
Subject:
Application of the Roanoke Redevelopment and Housing Authority, (RRHA)
to close and permanently vacate a portion of a certain public alley as the
same extends in an eastedy direction from First Street N.W., between Wells
Avenue and Centre Avenue N.W., for a distance of approximately 247 feet.
Background:
Section of public alley as requested for closure is located on the east side of First
Street N.W., approximately 110' feet south of the intersection of First Street and
Wells Avenue(see attached map A ).
Application is being made in connection with current and on-qoing needs of the
Henry Street Project. It is a customary process for the RRHA, to acquire
programmed and targeted properties for an endeavor such as the "Henry Street
Project" and return to the city at a later date to close and vacate all necessary public
Rights-of-way.
Henry Street Project has been in the City's discussion and Ion.q-ranae Dlanninu
arena for many years now. Preliminary work activities have recently commenced
and public rights-of-way need to be "cleaned up" i.e., closed, vacated or realigned
to fit the future needs of Henry Street Plan (see attached plan).
Application does not advise as to whether the applicant has made prior contact with
other abutting property owners on the filing of this application. This may be an
inadvertent oversight on the applicant's part.
Application was reviewed by' the Planning Commission at its regular meeting of
February 2, 2000. No public comments in opposition to the requested closure were
expressed in the course of the meeting.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Considerations:
Issues that routinely arise as a result of street or alley closures are considerations
such as the effect that such a closure would have on; the immediate neighborhood;
traffic or traffic needs in the area; utilities within the right-of-way; dead-ending of
streets or alleys; and the city's comprehensive plan. Development of the Henry
Street Project will have a positive effect on the Gainsboro neighborhood. Traffic and
traffic needs in the area will not be affected and easements will be retained for any
utilities that may be located in the right-of-way. The scope of the Henry Street
Project will presently eliminate the remainder of this alley system thereby preventing
the creation of a dead end alley. Closure and vacation of the subject alley for the
purpose of providing for the development of a city-sponsored long-range plan would
be consistent with the intent of the city's comprehensive plan.
Recommendation:
Planning Commission, by vote of 4-0 (Messrs. Hill and Manetta absent),
recommends that City Council approve the applicant's request to close and
permanently vacate the described section of public alley, subject to the following
conditions:
Ao
The applicant shall submit to the Agent for the Planning Commission, receive
all required approvals of, and record with the Clerk of the Circuit Court for the
City of Roanoke, a subdivision plat, with said plat combining all properties
which would otherwise be landlocked by the requested closure, or otherwise
disposing of the land within the right-of-way to be vacated in a manner
consistent with law, and retaining appropriate easements, together with the
right of ingress and egress over the same, for the installation and
maintenance of any and all existing utilities that may be located within the
right-of-way.
The applicant shall, upon meeting all other conditions to the granting of the
application, deliver to the Clerk of the Circuit Court of the City of Roanoke,
Virginia, a certified copy of this ordinance for recordation in said Clerk's
Office, indexing the same in the name of the City of Roanoke, virginia, as
Grantor, and in the name of the Petitioner, and the names of any other
parties in interest who may so request, as Grantees, and pay such fees and
charges as are required by the Clerk to effect such recordation.
Co
The applicant shall, upon a certified copy of this ordinance being recorded
by the Clerk of the Circuit Court of the City of Roanoke, Virginia, in said
Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the
Clerk's receipt, demonstrating that such recordation has occurred.
D. If the above conditions have not been met within a period of twelve months
from the date of the adoption of this ordinance, then said ordinance shall be
null and void with no further action by City Council being necessary
attachments
cc: Assistant City Attorney
Petitioner
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W. Room 456
Roanoke. Virginia 2401 I- 1536
Telephone: 15401 853-2541
Fax: i540) 853-1145
DeCember 10, 1999
File #514
SANDRA H. EAKIN
Deputy City Clerk
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
Pursuant to Section 30-14, Procedure for altedng or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application from Katina M. Cummings, Project Coordinator, Roanoke Redevelopment
and Housing Authority, requesting that a certain alley (Jordan alley), which extends
eastedy from First Street, N. W., between Wells Avenue and Centre Avenue for a distance
of approximately 247 feet, be permanently vacated, discontinued and closed.
MFP:Io
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Katina M. Cummings, Project Coordinator, Roanoke Redevelopment & Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
t.~MaTr~a P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Chades M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Ted Tucker, City Planner
H :~TREET~J~JO RD~I.W~O
mECEtYED
coLrNc% CZT '
'99 []CO-8 P2:34
Application for The 'Roanoke Redevelopment
And Housing Authority for vacation of $ordan
Alley
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF JORDAN ALLEY
MEtvfl3ERS OF COUNCIL:
The Roanoke Redevelopment & Housing Authority, by The City of Roanoke
Planning Commission, applies to have Jordan Alley, in the City of Roanoke, Virginia,
permanently vacated, discontinued and closed, pursuant to Virginia Code Section 15.1-
364 and Section 30-14, Code of the City of Roanoke (1979), as amended. This Jordan
Alley is more particularly described on the map at~ached and as follows:
The alley which is the subject of this request is shown as slash marks on
the portion of the City of Roanoke Appraisal Map No. 201 attached hereto
as Exhibit A, and is more particularly describ~ as that certain alley that
runs easterly fxom First Street, NW between Wells Avenue and Centre
Avenue for a distance of approximately 247 feet.
The Roanoke Redevelopment & Housing Authority states that the grounds for this
application are as follows:
1) The prolm'ty to be vacamd, discontinued end closed is the east/west
entries that are not in uae at this time and are narrow, inaccessible, and unusable for
vehicular tral~c or maintenance vehicles such as U'ash collection.
2) The applicant, in a public private parmership with the Roanoke
Neighborhood Development Corporation, desires to uae the property to be vacated for
redeveloping the downtown Henry Stxeet area. This plan includes a 47,000 square foot
office building that will employ approximately 150-200 workers for senrice oriented
agencies. A convenience store/deli shop named the Caboose will be also be a new comer
to the Henry Street area. A retail gas station will also be part of the "new" Henry Street.
Occupants, workers, and visitors will not have to go outside of this newly rehabilitated
area because all conveniences will be within the immediate area. The City of Roanoke
has a remarkable role in the redevelopment of downtown Henry Street. An estimated
$500,000.00 of CD~G funds have been requested and terms are being negotiated for
project funding. First Union Bank has issued a letter of intent to provide additional
funding for the Henry Street project. The City of Roanoke also has a role of helping to
staff the Crew Suites Office Building with service oriented agencies.
WHEREFORE, The Roanoke Redevelopmem & Housing Authority respectfully
requests that the above described Jordan Alley, be vacated by the Council of the City of
Roanoke, Virginia, in accordance with Virginia Code Section 15.1-364 and Section 30-
14, Code of the City of Roanoke (1979), as amended.
Respectfully submitted,
Katina M. Cummings
Project Coordinator
Roanoke Redevelopment &
Housing Authority
540-983-9204
December 8, 1999
~¥000
MEMO~IA&
Location
/
/
SECTION OF ALLEY
;LOSEo' '~*.e?
FOR VACAT
REQUESTED
1
Z
'ii -': 'SHENANDOAH AVE. a
MAP
A
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
March 1,2000
File #514
SANDRA H. EAKIN
Deputy City Clerk
Mr. John Scott Stephens
Mr. William David Price
Blue Eagle Partnership
c/o Mr. Calvin Powers
Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, March
20, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on the
request of the Roanoke Redevelopment and Housing Authority, that a certain alley which
extends easterly from First Street; N. W., between Wells Avenue and Centre Avenue for
a distance of approximately 247 feet, be permanently vacated, discontinued and closed.
The City Planning Commission is recommending approval of the abovedescribed request.
Please call the City Clerk's Office at 853-2541 if you would like to receive a copy of the
report.
This letter is provided for your information as an interested property oWner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Community Development at 853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
March 1,2000
File #514
SANDRA H. EAKIN
Deputy City CLerk
Katina M. Cummings, Project Coordinator
Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Ms. Cummings:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, March
20, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on the
request of the Roanoke Redevelopment and Housing Authority, that a certain alley which
extends eastedy from First Street, N. W., between Wells Avenue and Centre Avenue for
a distance of approximately 247 feet, be permanently vacated, discontinued and closed.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance,
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431.
Questions with regard to the City Planning Commission report should be directed to the
Department of Planning and Community Development at 853-2344.
It will be necessary for you, or your representative, to be present at the March 20
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely, .~~
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication '~0 H~ 16 1:53 The Roanoke Times
ROANOKE REDEVELOPMEN
ATTN.: KATINA M. CUM
P.O.BOX 6359
ROANOKE VA 24017
REFERENCE: 80022420
01365448 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
PUBLISHED ON: 03/02 03/09
TOTAL COST: 148.00
NOTICE OF PUBUC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of
Roanoke will 'hold a Public
P, eadng on Monday, March* 20,
2000, at 7:00p.m., or as soon
be heard, in the Council Cham-
ber in the Municipal Building,
215 Chul~l Avenue, S. Wo, on
an appllcat]ofl ~o pmnlmlentJy
abandon1, vacste, discontJllue
~owmg ~uZ~
That certain Ixxtlon of ~n alley
as the same e~ends in an
eastedy direction from .First
Street, N. W., between Wells
and Centre Avenues, N.W., for
a distance of approximately
247 feet.
A copy of this proposal is avail-
able ~m' public inspec~on in the
Office of the City Cled~ Room
456, Municipal 'Building. Ail
parties in interest may appear
on the above date and b~
GIVEN under my hand this 2nd
day ~f Man:h, 2000.
Mapj F. Parker,
(1365448)
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, March
20, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council
Chamber in the Municipal Building, 215 Church Avenue, S.W., on an application to
permanently abandon, vacate, discontinue and close, to the extent the City has any legal
interest in said public right-of-way, the following public right-of-way:
That certain portion of an alley as the same extends in an easterly direction
from First Street, N.W., between Wells and Centre Avenues, N.W., for a
distance of approximately 247 feet.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 2nd day of l~arch ,2000.
Mary F. Parker, City Clerk.
H:XNOTICE~qC-RRHA-PH-3-20-00
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 7, 2000
File #51
SANDRA H. EAKIN
Deputy City Clerk
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Aheron & Agee, P. C.
P. O. Box 20068
Roanoke, Virginia 24018-0007
Dear Mr. Natt:
I am enclosing copy of Ordinance No. 34733-040300 rezoning a parcel of land containing
2.34 acres, more or less, located at 4902 Frontage Road, N. W., identified as Official Tax
No. 6490804, from RS-l, Residential Single Family District, to C-2, General Commercial
District, subject to certain proffered conditions contained in the Second Amended Petition
filed in the City Clerk's Office on March 6, 2000. The abovereferenced measure was
adopted by the Council of the City of Roanoke on first reading on Monday, March 20, 2000,
also adopted by the Council on second reading on Monday, April 3, 2000, and will be in
full force and effect ten days following the date of its second reading.
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Ms. Ann S. Shannon, 4888 Frontage Road, N. W., Roanoke, Virginia 24019
Mr. and Mrs. Clay Dawson, 3720 Laurel Ridge Road, N. W., Roanoke, Virginia
24017
Mr. and Mrs. William White, 3698 Partridge Lane, N. W., Roanoke, Virginia 24017
Mr. J. B. Obenchain, Jr., WHO Enterprises, 4932 Frontage Road, N. W., Roanoke,
Virginia 24019
Overnight Transportation Co., Attn: Tax Department, P. O. Box 1216, Richmond,
Virginia 23218
C:\MyFileCapril3.wlxl
Edward A. Natt
April 6, 2000
Page 2
pc:
Truck Enterprises, Inc., P. O. Box 472, Harrisonburg, Virginia 22801
Krishna Enterprises, Inc., cio Mr. Sonny Sham, 1927 Franklin Road, S. W.,
Roanoke, Virginia 24014
Mr. and Mrs. Glenver Layman, 3812 Peters Creek Road, N. W., Roanoke, Virginia
24019
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
C:~yFil~g~ril3.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34733-040300.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 649, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City, subject to certain conditions proffered by the applicant.
WHEREAS, Emergency Veterinary Services of Roanoke, Inc., has made application
to the Council of the City of Roanoke to have the hereinafter described property rezoned
from RS-1, Residential Single Family District, to C-2, General Commercial District, subject
to certain conditions proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on March 20, 2000, after due and timely notice thereof as required by §36.1-693,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 649 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
That certain parcel of land containing 2.34 acres, more or less, located at 4902
Frontage Road, N.W., and designated on Sheet No. 649 of the Sectional 1976 Zone Map,
City of Roanoke, as Official Tax Nos. 6490804, be, and is hereby rezoned from RS-l,
Residential Single Family District, to C-2, General Commercial District, subject to the
proffers contained in the Second Amended Petition filed in the Office of the City Clerk on
March 6, 2000, and that Sheet No. 649 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
H:\ORD-RF.Z~O- EmVetServ-3-20.00
HARTERED 1~882~
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W,
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Council Public Hearing Date: March 20, 2000
To:
From:
Subject:
Honorable Mayor David A. Bowers and Members of City Council
Melvm~L-~~~, Roanoke City Planning Commission
Request from Emergency Veterinary Services of Roanoke, Inc., represented by
Mr. Ed Natt, Attorney, to rezone approximately 2.35 acres of land located at
4902 Frontage Road, and identified as Official City Tax Number 6490804, from
RS-l, Residential Single Family, to C-2, General Commercial District, such
rezoning subject to certain proffered conditions.
Background:
The purpose of the rezoninq request is to redevelop the existing residential property and
construct a new building for an emergency veterinary clinic.
The proffered conditions for the rezoninq request are:
(a)
(b)
(c)
The property be developed in substantial conformity with the revised
development plan for Emergency Veterinary Services of Roanoke, Inc., prepared
by Caldwell White Associates, under date of December 21, 1999, and revised
January 7, 2000, attached hereto as Exhibit 2 and made part hereof, subject to
any changes that may be required by the City during development plan review.
Exhibit 2 notwithstanding, no more than eight (8) parking spaces shall be
provided in the rear (southern side) of the new building.
Use of the property will be limited to veterinary clinics with no outside corrals or
pens.
Signage will conform to the requirements of C-1 zoning district signage
requirements.
(d)
The building will be a metal frame building with a stucco exterior in substantial
conformity a rendering attached hereto as Exhibit 5 and made a part hereof,
subject to any changes that may be required by the City during the development
plan review.
The Planninq Commission public hearinq was held on February 2, 2000. The Planning
Commission voted 3-0-1 to approve the rezoning request subject to proffered conditions. Mr.
Charles Whitescarver (WHO Enterprises, 4932 Frontage Road) noted that he had 35
Roanoke Cily Planning Commission Architectural Review Board Board of Zoning Appeals
employees who liked to eat outside during the warm weather and would like to see some
buffering between his property and the clinic. Ms. Ann Shannon (4888 Frontage Road) had
questions regarding grading and storm water management for the proposed development.
Issues:
Zoninq of the subject property is currently residential. Adjacent properties are zoned for
residential (east and south) and commercial (west and north). There is an existing deteriorated
house on the property. The adjacent property was rezoned from residential to conditional C-1
for an office in 1986. The previous rezoning request was controversial in that adjacent
residential property owners were concerned about the buffering of commercial uses and
encroachment into the residential area, as well as concerns with storm water management.
Land use of the property is proposed for a veterinary clinic Such uses are only permitted in a
C-2, General Commercial District. All animal pens or runs must be located within an enclosed
building.
Frontage Road is proposed for improvement in the near future to permit vehicular access for a
new industry near Hershberger Road. The existing road curves at the subject property and
may require that adjustments be made to the proffered development plan in order to provide for
adequate and safe sight distance. Frontage Road intersects with Peters Creek Road.
Development Plan for the proposed project is a proffered condition that can be revised to meet
city regulations relative to storm water management, traffic access, etc. At present, the
proposed plan for development maintains the existing vegetation in the rear of the property and
provides additional landscaping.
Neighborhood is not formally organized, but residents and adjacent businesses are active in
development matters. The proposed development was been discussed with some property
owners at a meeting on January 28, 2000.
Recommendation:
Planning Commission, by a vote of 3-0-1(Mrs. Duerk and Messrs. Hill and Manetta were not
present for the vote and Mr. Rife abstained from vote and discussion on the matter due to a
possible conflict of interest) recommends approval of the rezoning request subject to the
aforementioned proffered conditions.
CC:
Assistant City Attorney Talevi
Attorney for the Petitioner
2
STERHOUDT, FERGUSON,
~IATT, AHERON & AGEE
ATTO R N EYS-AT-LAW
ROANOKE, VIRGINIA
24010-1699
SECOND AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Rezoning of a parcel of land containing 2.35 acres, more or less, designated as Tax
Map No. 6490804, known as 4902 Frontage Road, from RS-1 Residential Single Family
District to C-2 General Commercial District, subject to certain proffered conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY
OF ROANOKE:
The Petitioner, Emergency Veterinary Services of Roanoke, Inc., a Virginia corporation, is
the contract purchaser of land in the City of Roanoke containing 2.35 acres, more or less, located at
4902 Frontage Road (Tax Map No. 6490804), said tract being currently zoned RS-I, Residential
Single Family District. A map of the property to be rezoned is attached as Exhibit "1".
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from RS-I, Residential Single Family District
to C-2 General Commercial District subject to certain proffered conditions for the purpose of
construction of a veterinary clinic on the subject property.
The Petitioner believes the rezoning of said tract of land will further the intent and purposes
of the City's Zoning Ordinance and its comprehensive plan, in that it will enable a parcel of land
located on Frontage Road to be used for commercial purposes as other properties in the area are so
utilized. --
Attached as Exhibit "2" is the revised comprehensive site plan which includes a plat.
Attached as Exhibit "3" is a legal description of the subject property.
Attached as Exhibit "4" are the names, addresses and tax numbers of the owners or owners
of all lots or property immediately adjacent to immediately across a street or road from the property
~TERHDUDT, FERGUSDN,
~ATT, AHERDN & AGEE
ATTDRN£YG-AT-LAW
RGANGKE, VIRGINIA
24018-1699
to be rezoned.
The Petitioner voluntarily admits the following proffers to be included as a part of the
rezoning request:
(a) The property will be developed in substantial conformity with the revised
development plan for Emergency Veterinary Services of Roanoke, Inc.,
prepared by Caldwell White Associates, under date of December 21, 1999,
and revised January 7, 2000, attached hereto as Exhibit 2 and made a part
hereof, subject to any changes that may be required by the City during
development plan review. Exhibit 2 notwithstanding, no more than eight (8)
parking spaces shall be provided in the rear (southern side) of the new
building.
(b) Use of the property will be limited to veterinary clinics with no outside
corrals or pens.
(c) Signage will conform to the requirements of C-1 zoning district signage
requirements.
(d) The building will be a metal frame building with a stucco exterior in
substantial conformity a rendering attached hereto as Exhibit 5 and made a
part hereof, subject to any changes that may be required bt the City during
the development plan review.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this ,~,f"'7'~ day of February, 2000.
2
5TERHOUDT, ;ERGUSDNo
,IATT, AHERON & AGEE
ATTO R N EYS-AT'LAW
ROANOKE, VIRGINIA
24rllrl-1699
Property Owner:
Contract Purchaser:
caroBzoning\Emcr Vet 2~ AMD PET
· Beverly F.tMit~:hell-
EMERGENCY VETERINARY SERVICES OF
ROANOKE, INC.,
a Virginia corporation
BY
ITS
riAHI~ LI o'r,
,,'rT', AHIIROI4 G
A?Tfl II N ZT !
IIOANOXl. VtRnl NI.A
J,4nll-~li!
Fropen~ Ov~r:
Contr~t
Beverly F. Mitchell
EM. KRGE~CY V'ETER~ARY SERVICES OF
ROAnOKe., rNC.,
TOTAL P.
i. EXHIBIT
I
~ COflDITIOHAL / ~a ~
'd ~ ,,,11'¢ Rf;Z:ONI:O 11"
/
/
/
/
/
[,EGAg DESCR~TI:ON
BEGDINING at a point on the southerly side of the Frontage Road
at the southwesterly quadrant o f the Peters Creek Road, Route 5g I
inter~ection; said point being at the northwest comer of the
property of WHO Enterprises (Tax Map No. 6490805 - Deed Book
1895, Page 13,.~t); thence with the Frontage Road N. 43° 01' 38"
E. 110.08 feet to a point; thence with a curve to the right having a
chord beax/aag and distance of N. 68° 58' 35" E. 211.90 feet, a
distance of 214..5 feet to a point at the northwest comer of Official
Tax Map No. 6490803, the property of Ann M. Shannon; thence
with the same S. 30° 30' 00" E. 274.89 feet to a point; thence S.
53° 10' 00" W. 335.90 feet to a point; thence N. 27° 00' 00" W.
3 I5.73 feet to the point and place of BEGD~'N'IN'G; and containing
2.35 acres.
AD$OINING PROPERTY OWNER LISTh-~G
Address ofSubiect Provertv:
Applicant's Name:
4902 Frontage Road
Emergency Veterinary Services of Roanoke, Inc.
AD/tOINiNG'PROPERTY OWNERS
This list az follows are those property owuer~ who ow~/prop .er?y beside, behind or across the street
~'om the subject property noted above:
Ot~cial Tax Number
6490803
6490107
6490105
6490805
37.07-I-7
37.07-i-I0
cnw oF
Own~s Name and MaiI/ng Address
Ann M. Shannon
4888 Frontage Road
Roanoke, VA 24019
Clay L. and Mary' lA Dawson
3720 Laurel Ridge Road
Roanoke, VA 24017
WHIiam, Sr. and loyce W. White
3698 Partridge Lane
Roanoke, VA 24017
WHO Enterprises
Arm: .l'. B. Obenchain, Jr.
4932 Frontage Road
Roanoke, VA 24019
COUNTY OF ROA~fOKE
Overnight Transpo~a~on Co.
Am-t: Tax Depa~u~ent
?. O. Box 1216
Richmond, VA 23218
Truck Enterprises, fac.
P. O. Box a,72
Hardsonburg, VA 2280[
37.10-1-10
37.10-I-12
K~shna Enterprises, [nc..
do Sonny Sham
1927 Franklin Road
R. oanok:, VA 240[¢
Glcnver N. and Mary W'. Layman, Co-Trustees
3812 Peters Creek Road
Roanoke, VA 24.0 [ 9
O3
-i~
CO
0
CO
0
O3
0
O0
0
0
0
O3
.1~
0
CO
O3
CO
0
O0
0
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
March 8, 2000
File #51
SANDRA H. EAKIN
Deputy City Clerk
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Aheron & Agee, P. C.
P. O. Box 20068
Roanoke, Virginia 24018-0007
Dear Mr. Natt:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, March
20, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on the
request of Emergency Veterinary Services of Roanoke, Inc., that a parcel of land
containing 2.35 acres, more or less, located at 4902 Frontage Road, N. W., identified as
Official Tax No. 6490804, be rezoned from RS-l, Residential Single Family District, to C-2,
General Commercial District, subject to certain proffered conditions.
For your information, I am enclosing copy of a notice of the public hearing and a report of
the City Planning Commission. The Ordinance will be forwarded under separate cover at
a later date. Please review the documents and if you have questions, you may contact
Steven J. Talevi, Assistant City Attorney, at 853-2431. Questions with regard to the City
Planning Commission report should be directed to the Department of Planning and
Community Development at 853-2344.
It will be necessary for you, or your representative, to be present at the March 20
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
Mary F. ', CMO
City Clerk
MFP:Io
Enclosure
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 8, 2000
File #51
Ms. Ann M. Shannon
Mr. and Mrs. Clay Dawson
Mr. and Mrs. William White
WHO Enterprises
Ladies and Gentlemen:
Overnight Transportation, Inc.
Truck Enterprises, Inc.
Krishna Enterprises, Inc.
Mr. and Mrs. Glenver Layman
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public headng for Monday, March
20, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on the
request of Emergency Veterinary Services of Roanoke, Inc., that a parcel of land
containing 2.35 acres, more or less, located at 4902 Frontage Road, N. W., identified as
Official Tax No. 6490804, be rezoned from RS-l, Residential Single Family District, to C-2,
General Commercial District, subject to certain proffered conditions.
The City Planning Commission is recommending approval of the abovedescribed request.
Please call the City Clerk's Office at 853-2541 if you would like to receive a copy of the
report.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Community Development at 853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication °~ M R16 ~11:53 The Roanoke Times
EDWARD A NATT, ATTOR
PO BOX 20068
ROANOKE VA 24018
REFERENCE: 80022015
01364871
State of Virginia
City of Roanoke
Frontage Rd.
NOTICE OF PUBLIC HE
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
PUBLISHED ON: 03/02 03/09
TOTAL COST: 144.30
NOTICE OF PUBUC HEARING
TO WHOM IT MAY CONCEI~I:
Pursuant to the provisions of
A~UcJe VII of Chapter 36.~
Code of ttm City of Roanoke
(1979), as amended, the Coun-
cji of the City of Roanoke
P.m., In the Coum~. Chaml~r in
the Mon~pal Bulldln& 2/5
Cherch A~enue, S.W., on ~e
question of rezonlng from
pmpert~.
las% Iogatod at 4902 Fro~
Road, N. W., amJ beadng
A copy'of tNs propo~d I$ avsil-
456, MunlcIRal Building.~ NI
parU~ ~ intmast may appear
Off the ,
GNEN under my hand this 2nd
day of March, 2000.
Mar/F. Pa~er, city ~
(~364871)
F
A
T
P
A
b
T
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, March 20, 2000, at 7:00 p.m., in the Council Chamber in the Municipal Building,
215 Church Avenue, S.W., on the question ofrezoning from RS- 1, Residential Single Family
District, to C-2, General Commercial District, the following property:
That certain parcel of land containing 2.35 acres, more or less, located at 4902
Frontage Road, N.W., and bearing Official Tax No. 6490804, subject to
certain proffered conditions.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 2nd day of l~larch ,2000.
Mary F. Parker, City Clerk.
H:\NOTICELN-Rez-EmVetServ-3 -20-00
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
March 8, 2000
File #51
SANDRA H. EAKIN
Deputy City Clerk
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. VV., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a Second Amended Petition received in the City Clerk's Office on
March 6, 2000, from Edward A. Natt, Attorney, representing Emergency Veterinary
Services of Roanoke, Inc., requesting that a parcel of land containing 2.35 acres, more or
less, located at 4902 Frontage Road, N. W., designated as Official Tax No. 6490804, be
rezoned from RS-l, Residential Single Family District, to C-2, General Commercial District,
subject to certain proffered conditions.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Aheron & Agee, P.C., P. O.
Box 20068, Roanoke, Virginia 24018-0007
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
N:\CKLO 1~REZONING.98~emergencyvet.wlxi
OSTER. HOU DT,
CHARLES H, OSTERHOUDT
MICHAEL S. FERGUSON
EDWARD A. NATT
MICHAEL J, AHERON
G. STEVEN AGEE
MARF~ D. K~DD
KRISTEN KONRAD JOHNSTONE
FERGUSON, NATT.
APP. OFE$SIONAL COR. POP. ATION
1919 ELECTRIC ROAD. SUITE , '00 ~.'n --6 ,~1t :1 ~<
P. O, BOX 20068
IFLOAN O1(. £. VI R. CINIA
24018-0007
March 2, 2000
TELEPHONE
540-774-1197
FAX NO.
540-774-096 I
Mary Parker, City Clerk
456 Municipal Bldg.
215 Church Avenue, SW
Roanoke, VA 24011
Re:
Emergency Veterinary Services of Roanoke, Inc. rezoning
Public hearing March 20th
Dear Mary:
Enclosed please find the Second Amended Petition to Rezone with original signatures on
behalf of the property owner and the contract purchaser. I would appreciate your filing these in the
rezoning file.
Should you need anything further, please let me know.
Very truly yours,
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
Edward A. Natt
EAN/csb
Enclosure
pc:
Evelyn S. Lander, AICP, Chief
Roanoke City Planning Department
Room 166, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
0 STERHDUDT, FERGUSON,
NATT, AHERDN ,C AGEE
ATTO R N EYS-AT- LAW
ROANOKE, VIRGINIA
24D1D-1699
SECOND AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA
IN RE:
Rezoning of a parcel of land containing 2.3S acres, more or less, designated as Tax
Map No. 6490804, known as 4902 Frontage Road, from RS-1 Residential Single Family
District to C-2 General Commercial District, subject to certain proffered conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY
OF ROANOKE:
The Petitioner, Emergency Veterinary Services of Roanoke, Inc., a Virginia corporation, is
the contract purchaser of land in the City of Roanoke containing 2.35 acres, more or less,
4902 Frontage Road (Tax Map No. 6490804), said tract being currently zoned RS-l, Residential
Single Family District. A map of the property to be rezoned is attached as Exhibit "1".
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from RS-1, Residential Single Family District
to C-2 General Commercial District subject to certain proffered conditions for the purpose of
construction of a veterinary clinic on the subject property.
The Petitioner believes the rezoning of said tract of land will further the intent and purposes
of the City's Zoning Ordinance and its comprehensive plan, in that it will enable a parcel of land
located on Frontage Road to be used for commercial purposes as other properties in the area are so
utilized.
Attached as Exhibit "2" is the revised comprehensive site plan which includes a plat.
Attached as Exhibit "3" is a legal description of the subject property.
Attached as Exhibit "4" are the names, addresses and tax numbers of the owners or owners
of all lots or property immediately adjacent to immediately across a street or road from the property
FISTERHDUDT, FERGUSDN,
NATT, AHERDN & AGEE
ATT 0 R N EYS-AT- LAW
ROANOKE, VIRGINIA
24018-1699
to be rezoned.
The Petitioner voluntarily admits the following proffers to be included as a part of the
rezoning request:
(a) The property will be developed in substantial conformity with the revised
development plan for Emergency Veterinary Services of Roanoke, Inc.,
prepared by Caldwell White Associates, under date of December 21, 1999,
and revised January 7, 2000, attached hereto as Exhibit 2 and made a part
hereof, subject to any changes that may be required by the City during
development plan review. Exhibit 2 notwithstanding, no more than eight (8)
parking spaces shall be provided in the rear (southern side) of the new
building.
(b) Use of the property will be limited to veterinary clinics with no outside
corrals or pens.
(c) Signage will conform to the requirements of C-1 zoning district signage
requirements.
(d) The building will be a metal frame building with a stucco exterior in
substantial conformity a rendering attached hereto as Exhibit 5 and made a
part hereof, subject to any changes that may be required bt the City during
the development plan review.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this day of February, 2000.
2
OSTERHDUOT, FERGUGnN,
NATT, AHERDN & AGEE
ATTrt RN EYS*AT-LAW
RnANDKE, VIRGINIA
24Dla-1699
Property Owner:
Contract Purchaser:
carol~zoning\Emer Vet 2so AMD PET
EMERGENCY VETERINARY SERVICES OF
ROANOKE, INC.,
a Virginia corporation
BY
ITS
, .. F,E'B-2'~-2~000 10:13 ',STERHOutT FERGumON NATtO 1540~?~0961 P.05/05
Bewrly F. Mitchell
Contract
EMERGENCY VETERINARY SERVICES OF
ROANOI/~E, INC.,
, Vir~a corporation//~
/~_. - /'.-~/~'~i~-'
vet 2~ .,~ PBT
TOTAL P.I~5
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA ~ E C~ [_'!¥ [~ [~
PERTAINING TO THE REZONING REQUEST OF:
'00 JA~t 20 P4:29
Emergency Veterinary Services of Roanoke, Inc., 4902 Frontage Road, NW )
Tax No. 6490804, from RS-1 to C-2, conditional )AFFIDAVIT
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make ~his affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 19th day of January, 2000, notices of a public heating to be held
on the 2nd day of February, 2000, on the street/alley closure request captioned above to the owner
or agent of the parcels listed below at their last known address:
Parcel Owner's Name
6490803 Ann M. Shannon
6490107
6490105
6490805
County
County
County
County
Clay and Mary R. Dawson
William and Joyce White
WHO Enterprises
Attn: J. B. Obenchain, Jr.
Ovemight Transportation Co.
Attn. Tax Department
Truck Enterprises, Inc.
Krishna Enterprises, Inc.
c/o Sonny Sham
Glenver and Mary W. Layman, co-trustees
Martha Pace Franklin
Mailing Address
4888 Frontage Road, NW
Roanoke, VA 24019
3720 Laurel Ridge Road
Roanoke, VA 24017
3698 Partridge Lane
Roanoke, VA 24017
4932 Frontage Road, NW
Roanoke, VA 24019
P. O. Box 1216
Richmond, VA 23218
P. O. Box 472
Harrisonburg, VA 22801
1927 Franklin Road, SW
Roanoke, VA 24014
3812 Peters Creek Road
Roanoke, VA 24019
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 19th day of January, 2000.
Notary Public
My Commission expires: ~ ~)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W, Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 18, 2000
File #51
SANDRA H. EAKIN
Deput) Cit.,. Clerk
Melvin L. Hill, Chair
City Planning Commission
2422 Bermuda Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Hill:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of an Amended Petition received in the City Clerk's Office on January
13, 2000, from Edward A. Natt, Attorney, representing Emergency Veterinary Services of
Roanoke, Inc., requesting that a parcel of land containing 2.35 acres, more or less, located
at 4902 Frontage Road, N. W., designated as Official Tax No. 6490804, be rezoned from
RS-l, Residential Single Family District, to C-2, General Commercial District, subject to a
certain proffer contain'ed in the petition for rezoning.
Sincerely,
Mary F. ;r, CMC
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Aheron & Agee, P.C., P. O.
Box 20068, Roanoke, Virgir~ia 24018-0007
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Chades M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H:~,EZONING
OSTE RHOLI DT.
CHARLES H. OSTERHOUDT
M~CHAEL S. FERGUSON
EDWARD A. NATT
MICHAEL J. AHERON
G. StEVEN AGEE
MARK D. KIDD
K~ISTEN KON~AD JOHNSTONE
LAW OFFICES
FERGUSON, NATT.
I919 ELECTRIC ROAD. SUITE I
P. O. BOX 20068
ROANOKE, VIRGINIA
24018-0007
January 13, 2000
'00 14
TELEPHONE
540'774-1197
FAX NO.
540-774-0961
Mary Parker, City Clerk
456 Municipal Bldg.
215 Church Avenue, S.W.
Roanoke, VA 24011
RE: Emergency Veterinary Services of Roanoke, Inc.
Dear Evie:
In accordance with Martha Franklin's request of today, enclosed please fred an Amended
Petition to Rezone that changes the RS-3 designation to RS-1 and replaces the first concept plan
submitted with a revised concept plan.
With best personal regards, I am
Very truly yours,
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
Edward A. Natt
EAN/csb
Enclosure
PC:
Evelyn S. Lander, AICP, Chief
Roanoke City Planning Department
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Ms. Martha Franklin
Roanoke City Planning Department
Municipal Building
215 Church Avenue S W
Roanoke Va 24011
VIA FACSIMILE AND HARD COPY
FIRST AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ~6~, ~RGI~
IN RE:
Rezoning of a parcel of land containing 2.35 acres, more or less, designated as Tax
Map No. 6490804, known as 4902 Frontage Road, from RS-1 Residential Single Family
District to C-2 General Commercial District~ subject to certain proffered conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY
OF ROANOKE:
The Petitioner, Emergency Veterinary Services of Roanoke, Inc., a Virginia corporation, is
the contract purchaser of land in the City of Roanoke containing 2.35 acres, more or less, located at
4902 Frontage Road (Tax Map No. 6490804), said tract being currently zoned RS-I, Residential
Single Family District. A map of the property to be rezoned is attached as Exhibit "1".
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from RS-1, Residential Single Family District
to C-2 General Commercial District subject to certain proffered conditions for the purpose of
construction of a veterinary clinic on the subject property.
The Petitioner believes the rezoning of said tract of land will further the intent and purposes
of the City's Zoning Ordinance and its comprehensive plan, in that it will enable a parcel of land
located on Frontage Road to be used for commercial purposes as other properties in the area are so
utilized.
Attached as Exhibit "2" is the revised comprehensive site plan which includes a plat.
Attached as Exhibit "3" is a legal description of the subject property.
Attached as Exhibit "4" are the names, addresses and tax numbers of the owners or owners
of all lots or property immediately adjacent to immediately across a street or road from the property
to be rezoned.
The Petitioner voluntarily admits the following proffers to be included as a part of the
rezoning request:
(a) That the property will be developed in substantial conformity with the
revised development plan for Emergency Veterinary Services of Roanoke,
Inc. prepared by Caldwell White Associates, under date of December 21,
1999, attached hereto and made a part hereof subject to any changes that
may be required by the City during development plan review;
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this [ ~* day of January, 2000.
EMERGENCY VETERINARY SERVICES OF
ROANOKE, INC.,
a Virgini~corporation
OF COUnSeL
Edward A. Natt, Esquire
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, S.W., Suite 1
Roanoke, Virginia 24018
(540) 774-1197
(540) 774-0961 (facsimile)
VSB #1104
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PROPERTY INFORklA TION
I.~ ~_r~ o~ 1484~ P~ I740
LOT ARE~ I~ ~ - Z3~, ACRE~
~ LOTOOIERAOE: 30~O~LOT
~ Y,~D ~ ¢OIWINEO ~ gF'RT~ OFLOrRw_OICTA~E OR
REAR YARD SETBACK: ~O FT:
20' 10' O' 20'
~RAP~CSCALE
CONCEPT PI. AN
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64~0804 FIKXf R$-I
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CALDWELL ~fH~'r~. ASSOCIATES
EXHIBIT
3
LEGAL DESCRIPTION
BEGINNING at a point on the southerly side of the Frontage Road
at the southwesterly quadrant of the Peters Creek Road, Route 581
intersection; said point being at the northwest comer of the
property of WHO Enterprises (Tax Map No. 6490805 - Deed Book
1895, Page 1'344); thence with the Frontage Road N. 43° 01' 38"
E. 110.08 feet to a point; thence with a curve to the fight having a
chord bearing and distance of N. 68° 58' 35" E. 211.90 feet, a
distance of 214.5 feet to a point at the northwest comer of Official
Tax Map No. 6490803, the property of Ann M. Shannon; thence
with the same S. 30° 30' 00" E. 274.89 feet to a point; thence S.
53° 10' 00" W. 335.90 feet to a point; thence N. 27° 00' 00" W.
315.73 feet to the point and place of BEGINNING; and containing
2.35 acres.
ADJOINING PROPERTY OWNER LISTING
Address of Subject Property:
Applicant's Name:
4902 Frontage Road
Emergency Veterinary Services of Roanoke, Inc.
ADJOINING PROPERTY OWNERS
This list as follows are those property owners who own property beside, behind or across the street
from the subject property noted above:
Official Tax Number
6490803
6490107
6490105
6490805
37.07-1-7
37.07-1-10
CITY OF ROANOKE
Owners Name and Mailing Address
Ann M. Shannon
4888 Frontage Road
Roanoke, VA 24019
Clay L. and Mary R. Dawson
3720 Laurel Ridge Road
Roanoke, VA 24017
William, Sr. and Joyce W. White
3698 Partridge Lane
Roanoke, VA 24017
WHO Enterprises
Attn: J.B. Obenchain, Jr.
4932 Frontage Road
Roanoke, VA 24019
COUNTY OF ROANOKE
OvemightTranspo~aion Co.
Attn: Tax Department
P. O. Box 1216
Richmond, VA 23218
Truck Enterprises, Inc.
P. O. Box 472
Hamsonburg, VA 22801
37.10-1-10
37.10-1-12
Krishna Enterprises, Inc.
c/o Sonny Sham
1927 Franklin Road
Roanoke, VA 24014
Glenver N. and Mary W. Layman. Co-Trustees
3812 Peters Creek Road
Roanoke, VA 24019
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN: '00 ~JAN 14
The Roanoke City Planning Commission will hold a public hearing on Wednesday,
February 2, 2000, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., on the following.
Request from Emergency Veterinary Services of Roanoke, Inc., a Virginia corporation,
represented by Edward A. Natt, attorney, that property located at 4902 Frontage Road,
N.W., containing 2.35 acres, more or less, and identified by Official Tax No. 6490804, be
rezoned from RS-I, Residential Single Family District, to C-2, General Commercial
District, such rezoning to be subject to certain conditions proffered by the petitioner.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 166, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
P 3:52
Please print in newspaper on Tuesday, January 18, 2000 and January 25, 2000
Please bill:
Edward A. Natt, Esquire
Osterhoudt, Ferguson, Natt, Aheron and Agee
1919 Electric Road, S.W., Suite 1
Roanoke, VA 24018
(540) 774-1197
and send affidavit of publication to:
Department of Planning and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 11, 2000
File #51
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on January 5, 2000,
from Edward A. Natt, Attorney, representing Emergency Veterinary Services of Roanoke,
Inc., requesting that a parcel of land containing 2.35 acres, more or less, located at 4902
Frontage Road, N. W., designated as Official Tax No. 6490804, be rezoned from RS-l,
Residential Single Family District, to C-2, General Commercial District, subject to a certain
proffer contained in the petition for rezoning.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:jms
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Aheron & Agee, P.C., P. O.
Box 20068, Roanoke, Virginia 24018-0007
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 6, 2000
File #51
SANDRA H. EAKIN
Deputy City Clerk
David C. Helscher, Attorney
Jolly, Place, Fralin & Prillaman, P. C.
P. O. Box 20487
Roanoke, Virginia 24018-0049
Dear Mr. Helscher:
I am enclosing copy of Ordinance No. 34734-040300 rezoning a tract of land located at
2123 Crystal Spring Avenue, S. W., described as Lots 13 and 14, Block 49, Crystal Spring
Land Co., Official Tax No. 1050514, from C-1, Office District, to CN, Neighborhood
Commercial District, subject to certain proffered conditions contained in the Second
Amended Petition filed in the City Clerk's Office on March 14, 2000. The abovereferenced
measure was adopted by the Council of the City of Roanoke on first reading on Monday,
March 20, 2000, also adopted by the Council on second reading on Monday, April 3, 2000,
and will be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
CHS, Inc., Carilion Tax Department, P. O. Box 40032, Roanoke, Virginia 24022
Associates in Medicine, Inc., 2129 Rosalind Avenue, S. W., Roanoke, Virginia
24014
The Rescue Mission of Roanoke, Inc., P. O. Box 11525, Roanoke, Virginia 24022
Associates in Medicine, Inc., c/o Dr. Richard Newton, 2129 Rosalind Avenue, S. W.,
Roanoke, Virginia 24014
SouthGroup Acquisition Co., 15 Atkinson Road, Rockville, New York 11590
First Presbyterian Church, P. O. Box 8538, Roanoke, Virginia 24014
C:~vlyFilea~pril3.wpd
David C. Helscher
April 6, 2000
Page 2
pc~
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
C: ~'~lyFiles'~oril3. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34734-040300.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 105, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City, subject to certain conditions proffered by the applicant.
WHEREAS, Westwin of Roanoke, Inc., has made application to the Council of the
City of Roanoke to have the hereinafter described property rezoned from C- 1, Office District,
to CN, Neighborhood Commercial District, subject to certain conditions proffered by the
applicant; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public heating on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on March 20, 2000, after due and timely notice thereof as required by §36.1-693,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 105 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
That certain tract of land located at 2123 Crystal Spring Avenue, S.W., being all of
Lots 13 and 14, Block 49, Map of Crystal Spring Land Company, and designated on Sheet
No. 105 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax No. 1050514, be,
and is hereby rezoned from C- 1, Office District, to CN, Neighborhood Commercial District,
subject to the proffers contained in the Second Amended Petition filed in the Office of the
City Clerk on March 14, 2000, and that Sheet No. 105 of the Zone Map be changed in this
respect.
ATTEST:
City Clerk.
H:\ORD- P. EZ\O- Rcz- W~twin-3-20-00
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 15, 2000
File #51
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a Second Amended Petition received in the City Clerk's Office on
March 14, 2000, from David C. Helscher, Attorney, representing Westwin of Roanoke, Inc.,
requesting that a tract of land located at 2123 Crystal Spring Avenue, S. W., described as
Lots 13 and 14, Block 49, Crystal Spring Land Co., Official Tax No. 1050514, be rezoned
from C-1, Office District, to CN, Neighborhood Commercial District, subject to certain
conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
David C. Helscher, Esq., Jolly, Place, Fralin & Prillaman, P.C., P. O. Box 20487,
Roanoke, Virginia 24018-0049
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H:~REZO NING.98\westwin .wpd
CITY r,! mF ~' ,';::: I-
'00 liaR14 P2:17
SECOND AMENDED PETITION
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE: Rezoning of a tract of land lying in the City of Roanoke, Virginia,
More particularly described as Lots 13 and 14, Block 49, Crystal Spring
Land Co., Tax Map No. 1050514 from C-1 to CN, such rezoning to be
subject to certain conditions.
TO: THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF TIlE
CITY OF ROANOKE:
The Petitioner, Westwin of Roanoke, LLC, has recently purchased certain land in the City
of Roanoke located at 2123 Crystal Spring Avenue. (See Exhibit A for legal description.) In the
event the property is used for general and professional offices, including financial institutions,
medical offices or medical clinics, certification must be provided that there is one space for every
three hundred square feet of net floor area. Said parcel is currently zoned C-1. A map of the
property to be rezoned is attached hereto as Exhibit "B".
Therefore, pursuant to § 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that 2123 Crystal Spring Avenue be rezoned from C-1 District to CN District,
for the purpose of operating a neighborhood restaurant.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will allow a restaurant
to operate in an area that is already neighborhood commercial core area and therefore is
complementary to other businesses already located in the area.
The Petitioner hereby agrees that if the said tract is rezoned ,ts requested, that the rezoning
will be subject to, and that the Petitioner will abide by, the folio, ring conditions:
(1) The use of the property will be for a restaurant, with no provision for drive thru or
delivery service. Petitioner also reserves the right to use the property for general and
professional offices, including financial institutions, medical offices or medical
clinics.
(2) Parking for the restaurant will be provided using the existing parking located in the
rear of the property and additional offpremises facilities as arranged by the property
owner or tenant as certified by the Zoning Administrator to meet parking
requirements of one space for every 200 square feet of net floor area plus one space
for every employee. In the event the property is used for general and professional
offices, including financial institutions, medical offices or medical clinics,
certification must be provided that there is one space for every three hundred square
feet of net floor area.
(3) The exterior of the existing structure will not be altered except:
(A) in compliance with minimum building code requirement for the change
of use of this building
(B) to provide the necessary handicap accessible structures
(C) cosmetic enhancements such as painting, signage, lighting, awnings,
shutters and similar cosmetic changes.
Attached hereto as Exhibit "C" are the names, addresses, and tax numbers of the owner or
owners of all lots or 13roperty immediately adjacent to and immediately across a street or road from
the property to be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as requested
in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Dated: March/~-, 2000.
Respectfully submitted,
WESTWt~ OF ROANOKE, LLC /
/s'D~y A~thorized Re/presentati~
David C. Helscher, Esq.
JOLLY, PLACE, FRALIN & PRILLAMAN, P.C.
3912 Electric Road, S.W.
P. O. Box 20487
Roanoke, VA 24018-0049
(540) 989-0000
'00 M~.R 17 A9:zt7
EXHIBIT A
DESCRIPTION OF SUBJECT PROPERTY
The land referred to in this Petition is described as follows:
All that certain tract or parcel of land situate, lying and being in the City of Roanoke, State
of Virginia, and more particularly described as follows, to-wit:
BEGINNING at a point on the West side of Virginia Avenue 80 feet North of First Street;
thence with Virginia Avenue N. 32° 19' W. 80 feet to a point on the same; thence N. 57° 41'
E. 150 feet to a alley; thence with said alley S. 32° 19' W. 80 feet to a point on the same;
thence S. 57° 41' E. 150 feet to Virginia Avenue, the point of BEGINNING, being Lots Nos.
13 and 14, Block 49, according to the map of the Crystal Spring Land Company.
83/16/2888 14:58 5~077294~5 LU~SDEN ~SSOC.S P~=E
EXHIBi~ B
CON~.
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SCALE
PRELIMINARY PLAN
PREPARED FOR
WESTW/N OF ROANOKE, LLC
BEING
LOTS 13 & 14, BLOCK 49
CIR't~TAJ. SPRING I.AND CO.
P.B. 1. PC.,. 102 & 105
SITUA"I~ ALONG CRYb-'TAL SI=RING AVE.., S.W.
ROANOKe, VIRGINIA
I ~IO' ' DA'I'~ 2 FEBRUARY 2000
I.UM~DEN AIIO~IA~IB PoQ,
Tax Number
1050506
1050508
1050513
1050516
1050601
1050603
1050604
EXHIBIT C
ADJOINING PROPERTY OWNERS
Name Address
CHS, Inc.
%Carilion Tax Dept.
P. O. Box 40032
Roanoke, VA24022032
AssociatesinMedicine, Inc. 2129 RosalindAvenue, SW
Roanoke, VA24014
The Rescue Mission of
Roanoke, Inc.
Carroll R. Tilley, Jr. &
Susan E. Tilley
P. O. Box 11525
Roanoke, VA 2402
SouthGroup Acquisition
Co., LLC
15 Atkinson Road
Rockville, NY 11590
First Presbyterian Church
2101 Jefferson Street, SW
P. O. Box 8538
Roanoke, VA 24014
I~EC~ ~E.
P 1 :~1 O1 SOUTH JEFFERSON STREET
P.O. Box 85~8
(540) O44-a204
Date: March 15, 2000
To: Mary Parker, Clerk of the City of Roanoke
Room 456
215 Church Avenue,
Roanoke, Virginia 24011
From: The Session of First Presbyterian Church
Re: Rezoning Petition 42123 Crystal Spring Avenue
Dear Ms. Parker:
Please provide the following to the members of Council at their meeting scheduled for
March 20, 2000.
In 1851, twenty-four members from the Salem Presbyterian Church entered into a covenant
to form a new Presbyterian church in Big Lick, Virginia. In the nearly 150 years since then,
· Fifty year s ago our leadership recognized the need for a quality pre-school and
established the first program of its kind in Roanoke, one that is recognized today as one
of the fire',st programs in the valley.
· We suppt,n the recovery efforts of many individuals who battle addictions by offering
numerous 12-step programs.
· We have, in the past, partnered with the city schools by providing space for their
continuing education program to pregnant teens.
· We are st :ong financial partners with many agencies in the valley that seek to address
the issues of hunger and poverty.
· We curre] ~tly offer our facilities to homeless area families 4-5 weeks per year, assisting
them in tlteir quest to get back on their feet.
· We provi te sleeping quarters to numerous groups that travel through the valley on their
way to ar,:as of Appalachia where they work on housing needs for the poor.
These are but a small example of ministries we offer to the community that make the quality
of life in Roanoke what it is today.
When our congregation moved to South Roanoke in 1929 it was based upon a vision that
saw the potential for growth in this part of the city. In the seventy years since then we have
witnessed many changes. Hundreds of families have moved into this area, making it one of
the most desirable in the valley. Roanoke Memorial Hospital has been the single biggest
contributor to the changing dynamics of this neighborhood. Doctors offices, insurance
agencies and brokerage firms, banks and other smaller businesses have cropped up around
us over the years, each one adding a little more pressure to the limited resources in this
neighborhood which now has no where else to go but up.
Our congregation's ministry has managed to cope with many of these changes, but we have
experienced a steady decline in our ability to grow due to the overcrowding. In response to
the problem, we bought or inherited the other structures on our block and in 1985 created
our current parking facility. Even with this on site parking, sufficient parking for the current
needs of the church does not exist. At peak evening hours individuals will utilize the
parking along Crystal Spring Avenue as well.
Since 1985 we have developed a symbiotic relationship with the other businesses in the area.
Fortunately, all of them require short-term parking and the majority of them are closed after
5:00 p.m. Our parking needs increase as the day progresses because many of the support
ministries we offer occur in the evening.
We believe that a neighborhood restaurant that promises to seat 60 patrons but has only
enough parking spaces of its own for about ten cars (some of which will be utilized by
employees), will result in individuals using our parking facility since it is the closest space
to the main entrance of the restaurant. We believe this will occur because of a lack of
convenience for the restaurant's patrons. If they utilize the restaurant's spaces they will
have to access them from the alley. If they utilize the Crestar Bank lot they will have to
approach the restaurant from the rear. If they choose to use the parking deck of the hospital
they will presumably incur a parking fee as well as engage in a walk of at least a block and a
half. While the petitioner has made assurances that valet parking will be available, there is
nothing that will require him or any future owner to do so, nor can patrons of the restaurant
be required to make use of valet parking.
If the City Council approves this change in the zoning, it will place First Presbyterian
Church in an adversarial position with some of the patrons of the restaurant and potentially
with the restaurant's owners. The church does not want to be placed in that position.
Towing cars away is not a ministry that First Presbyterian Church wants to do. Yet, with the
number of people who gather here on a nightly basis, the church cannot be freely giving our
spaces away. Those who come to the church for AA, Al-anon, church functions, Scouts,
basketball, our homeless shelter and a host of other activities expect to be able to park in our
lot. If they have to walk some distance to attend a meeting it will discourage the
effectiveness of our ministry.
Parking, however, is only one of our concerns. We operate a pre-school and Mother's Day
Out program that operates until 1:00 p.m. Our playground is used by children and families
at a variety of times throughout the rest of the day. We understand that alcohol will be
served on the premises. While there are no statutes goveming the close proximity of such an
establishment to a church's preschool, common sense dictates this is an unwise combination.
If this particular "fine-dining" establishment is not successful, then the church must expect
future tenants with an entirely different "atmosphere" that is even less compatible with the
already established neighbors in the area.
The petitioner has admitted to the governing body of First Presbyterian Church that it makes
no difference to the owner if the tenant is a restaurant or an office building that would be
more compatible to this neighborhood. But he has said that he has received a great deal of
pressure from interested individuals to transform the property into a restaurant. The
question is, "What does Roanoke need more--another restaurant or the ongoing
contributions of a congregation that has proven over the last 150 years that it can effectively
minister to the needs of this community?"
For these reasons, it is respectively requested that the petition to rezone be denied.
EXHIBIT A
'00 HAR 17 A9:47
DESCRIPTION OF SUBJECT PROPERTY
The land referred to in this Petition is described as follows:
All that certain tract or parcel of land situate, lying and being in the City of Roanoke, State
of Virginia, and more particularly described as follows, to-wit:
BEGINNING at a point on the West side of Virginia Avenue 80 feet North of First Street;
thence with Virginia Avenue N. 32° 19' W. 80 feet to a point on the same; thence N. 57° 41'
E. 150 feet to a alley; thence with said alley S. 32° 19' W. 80 feet to a point on the same;
thence S. 57° 41' E. 150 feet to Virginia Avenue, the point of BEGINNING, being Lots Nos.
13 and 14, Block 49, according to the map of the Crystal Spring Land Company.
03/16/2088
14:58 5407729445
LUNSDEN ASSOC.S
EXHIBIT B
12' AllEy
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~A/N t. INK
LOT ~5
PAGE
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STOOP
WALK
$ _ame°~*_ W ~O0' co~ w,~<
WAS ~~ ~T ~ ~T ~ A ~T ~ ~T A~ ~ MA V ~
~~~ ~ ~T ~ ~~ NOT ~0~ H~
PREUMINARY PLAN
PREPARED FOR
~-EST~N OF ~ROA]~I'O
BEING
LOTS 13 &: 14, BLOCK 4-9
CRYSTAl. SPRING LAND CO.
P.B. 1, PC,. 102 & 105
SITUATED ALONG CRYSTAL SPRING
ROANOKE° VIRGINIA
SCALE 1' ,-- 50' DATE: 2
LLC
AVE.. S.W.
FEBRUARY 2000
L,IJIIBDEN ABBOC)I&'I'BB, P.O.
ENGINE~.R$--~URV~'YOR.~,-- PLANN E~ S
EXHIBIT C
ADJOINING PROPERTY OWNERS
Tax Number Name Address
1050506
1050508
1050513
1050516
1050601
1050603
1050604
CHS, Inc.
%Carilion Tax Dept.
P. O. Box 40032
Roanoke, VA24022032
AssocimesinMedicine, Inc. 2129 Rosalind Avenue, SW
Roanoke, VA24014
The Rescue Mission of
Roanoke, Inc.
Carroll R. Tilley, Jr. &
Susan E. Tilley
P. O. Box 11525
Roanoke, VA2402
SouthGroup Acquisition
Co., LLC
15 Atkinson Road
Rockville, NY 11590
First Presbyterian Church
2101 Jefferson Street, SW
P. O. Box 8538
Roanoke, VA24014
RE-ZONING OF 2123 CRYSTAL SPRING
(NEXT DOOR TO 7-11)
We would like the zoning board and city council to approve this zoning for purposes
of a community restaurant. Thank you.
Name Address
Address
!
87.
NRme
Address
105.
119.
120.
129.
130.
RE-ZONING OF 2123 CRYSTAL SPRING
(NEXT DOOR TO 7-11)
We would like the zoning board and city council to approve this zoning for purposes
of a community restaurant. Thank you.
Name
Address
22o
Name Address
56.
73.
77.
78. i
80.
Name Address
86.
87.
107.
108.
109.
110.
111.
112.
113.
114.
115.
116.
117.
118.
119.
120.
121.
122.
123.
124.
125.
126.
127.
128.
129.
130.
RE-ZONING OF 2123 CRYSTAL SPRING
(NEXT DOOR TO 7-11)
We would like the zoning board and city council to approve this zoning for purposes
of a community restaurant. Thankyou.
Name Address
Name Address
66. M.
75.
Name
88.( ~~
89. &
95. L~L
96. ~e.
Address
110.
111.
112.
113.
114.
115.
116.
117.
118.
119.
120.
121.
122.
123.
124.
125.
126.
127.
128.
129.
130.
RE-ZONING OF 2123 CRYSTAL SPRING
(NEXT DOOR TO 7-11)
We would iike the zoning board and city council to approve this zoning for purposes
of a community restaurant. Thank you.
Name Address
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
RE-ZONING OF 2123 CRYSTAL SPRING
(NEXT DOOR TO 7-11)
We would like the zoning board and city council to approve this zoning for purposes
of a community restaurant. Thank you.
Name Address
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
~CHARTERED 1882~
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia :)4011
(540) 853-2344 (Fax) 853-1230
Public Hearing Date: March 20, 2000
To: Honorable M. aYor David A. Bowers, and Members of City Council
From: Melvin L/Hill, Chairman,~Roanoke City Planning Commission
Subject:
Request from Westwin of Roanoke, Inc., represented by David C.
Helscher, attorney, that property located at 2123 Crystal Spring Avenue,
S. W., Official Tax No. 1050514, be rezoned from C-1, Office District to
CN, Neighborhood Commercial District subject to certain proffered
conditions.
Background:
Subject property is a large house located in a commercial area. Applicant desires to
renovate the property for an upscale restaurant. Applicant is requesting a rezoning
from C-1, Office District to CN, Neighborhood Commercial District. A First Amended
Petition was filed on February 2, 2000. The proffered conditions of the rezoning are:
The use of the property will be for a restaurant, with no provision for drive
thru or delivery service. Petitioner also reserves the right to use the
properties for those activities permitted in the C-1 zoning classification.
Parking for the restaurant will be provided using the existing parking
located in the rear of the property and additional off premises facilities as
arranged by the property owner or tenant as certified by the Zoning
Administrator to meet parking requirements of one space for every 200
square feet of net floor area plus one space for every employee. In the
event the property is used for offices or other C-1 permitted uses,
certification must be provided that there is one space for every 300 square
feet of net floor area.
The exterior of the existing structure will not be altered except: (1) in
compliance with minimum building code requirements for the change of
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
use of this building, (2) to provide the necessary handicap accessible
structures, and (3) cosmetic enhancements such as painting, signage,
lighting, awnings, shutters, and similar cosmetic changes.
Initially the request was scheduled as a special exception permit from the Board of
Zoning Appeals with the applicant applying for permission to operate a "club". The
applicant did not meet the requirements for a special exception permit because non-
profit status was required and the application was withdrawn. Consequently, a rezoning
request was pursued.
Planning Commission public hearing was held on February 2, 2000. Mr. David
Helscher, Attorney, presented the petitioner's request to the Commission advising that
an amended petition was filed in response to concerns related to parking and use of the
property. Mr. Guy Byrd (5521 Village Drive) addressed the Commission in support of
the request. Mr. Mike Cleary, Attorney, (15 Franklin Road, S.W.) representing First
Presbyterian Church located at 2101 Jefferson Street, S.W., spoke in opposition to the
request, expressing concerns about parking and the potential for customer use of the
church parking lot. He stated that he felt the property was appropriately zoned as a C-
1, Office District. Mr. Bob Smith, Pastor for First Presbyterian Church, also spoke in
opposition to the request, advising that in addition to parking, he was concerned with
the possibility of future uses of the property that could negatively affect the church and
its ministry (i.e. restaurant serving alcoholic beverages). Mr. Duane Howard (508
Walnut Avenue, S.W.) appeared in support of the request. Approximately 15 persons
were in attendance and stood in support of the request. A petition in support of the
rezoning (attached)also was filed with the Commission.
Issues:
Zoning of the subject property and the remainder of the block from McClanahan
Street to 22nd Street is C-1, Office. The CN, Neighborhood Commercial District
begins at 2nd Street on Crystal Spring Avenue and extends to 23rd Street. The
proffered conditions of the rezoning address the use of the property as a
restaurant or for other C-1, office type uses, and include provisions for parking
and changes to the exterior of the structure.
Land uses in the area are a mixture of offices and retail, including a
convenience store, pharmacy, restaurant, and post office. If the subject property
is rezoned, as requested, it can be used only for a restaurant or uses permitted
in the C-1 district (existing zoning for property).
Parking for the property is limited to a few on-street spaces and approximately
ten spaces in the rear, adjacent to the alley. This portion of Crystal Spring
Avenue is closer to the McClanahan Street intersection and more narrow than
the Neighborhood Commercial (CN) District in the next block, which is wider and
provides more opportunity for customer parking on the street. There are no
parking requirements for uses in the CN District. Parking needs for any future
use are addressed in the amended petition to rezone.
Neighborhood organization for this area is Neighbors in South Roanoke. The
petitioners indicated that the proposed rezoning has been discussed with them,
as well as adjoining property owners. A neighborhood meeting was held on
January 31,2000.
Comprehensive Plan encourages neighborhood commercial developments and
quality land development or uses that enhance neighborhood character and
adjacent properties.
Recommendation:
Planning Commission by a vote of 5-0 (Messrs. Hill and Manetta absent) recommends
that City Council approve the request for rezoning, subject to the proffered conditions.
Attachments
cc: City Attorney
Attorney for the petitioner
RECEIVE~
' CITY fL':] '
'00 ~ -
FIRST AMENDED PETITION
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE: Rezoning of a tract of land lying in the City of Roanoke, Virginia,
More particularly described as Lots 13 and 14, Block 49, Crystal Spring
Land Co., Tax Map No. 1050514 from C-1 to CN, such rezoning to be
subject to certain conditions.
TO: THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
The Petitioner, Westwin of Roanoke, Inc., has recently purchased certain land in the City of
Roanoke located at 2123 Crystal Spring Avenue. (See Exh/bit A for legal description.) Said parcel
is currently zoned C-1. A map of the property to be rezoned is attached hereto as Exhibit "B".
Therefore, pursuant to § 36.1-690,. Code of the City of Roanoke (1979), as amended, the
Petitioner requests that 2123 Crystal Spring Avenue be rezoned from C-1 District to CN District,
for the purpose of operating a neighborhood restaurant.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will allow a restaurant
to operate in an area that is already neighborhood commercial core area and therefore is
complementary to other businesses already located in the area.
The Petitioner hereby agrees that if the said tract is rezoned as requested, that the rezoning
will be subject to, and that the Petitioner will abide by, the following conditions:
(1) The use of the property will be for a restaurant, with no provision for drive thru or
delivery service. Petitioner also reserves the right to use the properties for those
activities permitted in C-1 zoning classification.
(2) Parking for the restaurant will be provided using the existing parking located in the
rear of the property and additional off premises facilities as arranged by the property
owner or tenant as certified by the Zoning Administrator to meet parking
requirements of one space for every 200 square feet of net floor area plus one space
for every employee. In the event the property is used for offices or other C-1
permitted uses, certification must be provided that there is one space for every 300
square feet of net floor area.
(3) The exterior of the existing structure will not be altered except:
(A) in compliance with minimum building code requirement for the change
of use of this building
(B) to provide the necessary handicap accessible structures
(C) cosmetic enhancements such as painting, signage, lighting, awnings,
shutters and similar cosmetic changes.
Attached hereto as Exhibit "C" are the names, addresses, and tax numbers of the owner or
owners of all lots or property immediately adjacent to and immediately across a street or road from
the property to be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as requested
in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Dated: January 'bt, 2000.
Respectfully submitted,
WESTWIN OF ROANOKE, INC.
By:
David C. Helscher, Esq.
JOLLY, PLACE, FRALIN & PRILLAMAN, P.C.
3912 Electric Road, S.W.
P. O. Box 20487
Roanoke, VA 24018-0049
(540) 989-0000
Of Counsel
EXHIBIT A
DESCRIPTION OF SUBJECT PROPERTY
The land referred to in this Petition is described as follows:
All that certain tract or parcel of land situate, lying and being in the City of Roanoke, State
of Virginia, and more particularly described as follows, to-wit:
BEGINNING at a point on the West side of Virginia Avenue 80 feet North of First Street;
thence with Virginia Avenue N. 32° 19' W. 80 feet to a point on the same; thence N. 57° 41'
E. 150 feet to a alley; thence with said alley S. 32° 19' W. 80 feet to a point on the same;
thence S. 57° 41' E. 150 feet to Virginia Avenue, the point of BEGINNING, being Lots Nos.
13 and 14, Block 49, according to the map of the Crystal Spring Land Company.
EXHIBIT C
ADJOINING PROPERTY OWNERS
Tax Number Name Address
1050506
1050508
1050513
1050516
1050601
1050603
1050604
CHS, Inc.
% Carilion Tax Dept.
P. O. Box 40032
Roanoke, VA 24022032
Associates in Medicine, Inc. 2129 Rosalind Avenue, SW
Roanoke, VA 24014
The Rescue Mission of
Roanoke, Inc.
Carroll R. Tilley, Jr. &
Susan E. Tilley
P. O. Box 11525
Roanoke, VA 2402
SouthGroup Acquisition
Co., LLC
15 Atkinson Road
Rockville, NY 11590
First Presbyterian Church
2101 Jefferson S~eet, SW
P. O. Box 8538
Roanoke, VA24014
SE~T, B.Y:C;ARILION ; 2-2-00 ; 12:27 ; HEALTH SYSTEM--,
;-02-2~ 10.'484M FEOH JOLLY, PLACE, FEALIN 5~.0 772 ~126
??2 0126;#
P. 2
LETT[;a OF I~ITE~NT
THIS AOR.F.,EMENT, made azxi ¢nt~mi into February 2, 2~, ~ ~ ~ ~
WITNESSETH:
W~, CH$ t~ ~ o~ of~ ~ ~ of~ 1~ ~t ~ ~ of C~
~S, CH3 ~ ~ ~c p:~ ~ng ~ offi~ b~ng ~ ~king ~ on s~d
o~ ~ ~ ~ of~ ~ ~ ~ ~ ~ o~ on ~ ~; ~
1. ~ ~ w~ ~lc ~ 5:~ ~ ~t f~ ~ ~ ~d ~ ~d ~ a
co/v~
BRICK
12' ALLEY
I STK FRAME ~
OV~I. MN~ ~ 1040
10~h9 D
INK
FENCE
~OT 15
BRICK
P~
STOOP
~WAU~
S 3279~0" W ~00' c~ WAL~'
CRYSTAL
sPR/ A S. W.
1) THIS PROP~NTY I$ NOT lOCATED ~4TH~ ~E UMI~ ~ A 1~ ~ ~ B~ND~Y AS ~A~ BY
~ ~lS ~NI~ IS ~ ~ ~ IN~N~ ~ ~ ~ IN~ RA~ M~ ~O HAS NOT
2) ~S P~T WAS ~ ~T ~E ~T ~ A ~T ~ ~T ~O ~ MAY
~M~M~ ~1~ ~OT ~ ~ NOT ~0~ H~
3) ~ P~T WAS ~ IN A~~ ~ ~IR~ ~ ~ BY ~E ~M~
~R~NIA ~ ~ IM~T ~R~
PRELIMINARY PLAN'
PREPARED FOR
W'~S?W[N OF ROA_NOKE, '1',1',C
BEING
LOTS 13 & 14., BLOCK 49
CRYSTAL SPRING LAND CO.
P.B. 1, PG. 102 & 10.3
SITUATED ALONG CRYSTAL SPRING AVE., S.W.
ROANOKE, V1RGINIA
SCALE 1' = 30' DATE.: 2 FEBRUARY 2000
LUMSDEN A$$OCIATE~, P.C.
ENGINEER$- SURYL~'YORS-PLANNE~$
RE-ZONING OF 2123 CRYSTAL SPRING
(NEXT DOOR TO 7-11)
We would like the zoning board and city council to approve this zoning for purposes
of a community restaurant. Thank you.
Name Address
~.,5'0 '7
Q+o~4
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33
34.
35.
36.
37.
38.
39.
40.
RE-ZONING OF 2123 CRYSTAL SPRING
(NEXT DOOR TO 7-11)
We would like the zoning board and city council to approve this zoning for purposes
of a community restaurant. Thank you.
Name Address
10.
11.
12.
17.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
RE-ZONING OF 2123 CRYSTAL SPRING
(NEXT DOOR TO 7-11)
We would like the zoning board and city council to approve this zoning for purposes
of a community restaurant. Thank you.
Name Address
18. ~ ~ g~ot q-
37.
Name Address
47.
C~
68.
76.
8o~~~ ~z ~ ~o~ ~ ~ -
8~. ~~. ~9~',~ ~_~ ~ ~-~ ~, ~,~
Name
88.(
96.
97. L~~
98.(
106.
109.
110.
111.
112.
113.
114.
115.
116.
117.
118.
119.
120.
121.
122.
123.
124.
125.
126.
127.
128.
129.
130.
Address
- , ~,~ ~ ~ r: ,~ ~ ,'
RE-ZONING OF 2123 CRYSTAL SPRING
(NEXT DOOR TO 7-11)
We would like the zoning board and city council to approve this zoning for purposes
of a community restaurant. Thank you.
Name
8.~
Address
17.
&.cd.
27. f ¢v,t/~ L ~a.N
33.
Name
Address
o!
56.
73.
qo
77.
78.
79.
80.
86.
87.
Name
Address
107.
108.
109.
110.
111.
112.
113.
114.
115.
116.
117.
118.
119.
120.
121.
122.
123.
124.
125.
126.
127.
128.
129.
130.
RE-ZONING OF 2123 CRYSTAL SPRING
(NEXT DOOR TO 7-11)
We would like the zoning board and city council to approve this zoning for purposes
of a community restaurant. Thank you.
Name Address
1. ~'7 ~.~.~.~, ~,,~/ z.,: --~¢o,~/
ame
Address
50.
51.
/!
86.
Address
~.~;~ .....
Name
105.
uS./
119.
120.
!
129.
0
0
0
0
0
0
0
0
O3
0
0
0
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
March 1,2000
File #51
SANDRA H. EAKIN
Deputy City Clerk
CHS, Inc.
Associates in Medicine, Inc.
cio Dr. Richard Newton
The Rescue Mission of Roanoke, Inc.
Mr. Carroll R. and Ms. Susan E. Tilley
SouthGroup Acquisition Co., LLC
First Presbyterian Church
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, March
20, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on the
request of Westwin of Roanoke, Inc., that a tract of land located at 2123 Crystal Spring
Avenue, S. W., described as Lots 13 and 14, Block 49, Crystal Spring Land Co., Official
Tax No. 1050514, be rezoned from C-1, Office District, to CN, Neighborhood Commercial
District, subject to certain conditions proffered by the petitioner.
The City Planning Commission is recommending approval of the abovedescribed request
for rezoning. Please call the City Clerk's Office at 853-2541 if you would like to receive a
copy of the report.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Community Development at 853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-254t
Fax: (540) 853-t145
March 1,2000
File #51
SANDRA H. EAKIN
Deputy City Clerk
David C. Helscher, Attorney
Jolly, Place, Fralin & Prillaman, P. C.
P. O. Box 20487
Roanoke, Virginia 24018-0049
Dear Mr. Helscher:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the ~ity of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, March
20, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on the
request of Westwin of Roanoke, Inc., that a tract of land located at 2123 Crystal Spring
Avenue, S. W., described as Lots 13 and 14, Block 49, Crystal Spring Land Co., Official
Tax No. 1050514, be rezoned from C-1, Office District, to CN, Neighborhood Commercial
District, subject to certain conditions proffered by the petitioner.
For your information, I am enclosing copy of a notice of the public hearing, and a report of
the City Planning Commission. The Ordinance will be forwarded under separate cover at
a later date. Please review the documents and if you have questions, you may contact
Steven J. Talevi, Assistant City Attorney, at 853-2431. Questions with regard to the City
Planning Commission report should be directed to the Department of Planning and
Community Development at 853-2344.
It will be necessary for you, or your representative, to be present at the March 20
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely, p~
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
HELSCHER, DAVID, ATT
31912 ELECTRIC ROAD
ROANOKE VA 24018
REFERENCE: 80027822 rezoning
01365377 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
PUBLISHED ON: 03/02 03/09
TOTAL COST: 148.00
......................
RECE!'/EF:
'00 16 1:53
NOTICE OF PUBLIC HEARING
Pursuant to the prcMisions of
Article VII of Chapter 36.1,'
(1979), as mmmded, the Coun-
cil of the City of Roanoke will
hold a Public I'lem~ng on Mon-
day, March 20, 2000, at 7.'00
p.m., in the Council Chamber in
the Municipal Building, 215
Chumh Avenue, S.W., o~ the
I
bearing Official Tax. No.
1050514, subject to certain
A copy of this I~ is av~il-
~bie for public inspection In the
Office of the Ct~ Clink; Room
456, Municipal Buildln~. All
pmflas In intere~ rcay appear
on the ~ d~te and be
heard on the quastlO~.
GIVEN under my.hand this 2nd
day of March, 2000.
Mary F. Parker, City Clerk
(1365377)
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, March 20, 2000, at 7:00 p.m., in the Council Chamber in the Municipal Building,
215 Church Avenue, S.W., on the question of rezoning from C-l, Office District, to CN,
Neighborhood Commercial District, the following property:
That certain tract of land located at 2123 Crystal Spring Avenue, S.W., being
all of Lots 13 and 14, Block 49, Map of Crystal Spring Land Company,
bearing Official Tax No. 1050514, subject to certain proffered conditions.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 2nd day of March ., 2000.
Mary F. Parker, City Clerk.
H:~NOTICE\N- Westwin-2-22-00
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 8, 2000
File #51
Melvin L. Hill, Chair
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a First Amended Petition received in the City Clerk's Office on
February 2, 2000, from David C. Helscher, Attorney, representing Westwin of Roanoke,
Inc., requesting that a.tract of land located at 2123 Crystal Spring Avenue, S. W.,
described as Lots 13 and 14, Block 49, Crystal Spring Land Co., Official Tax No. 1050514,
be rezoned from C-1, Office District, to CN, Neighborhood Commercial District, subject to
certain conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City COuncil
David C. Helscher, Esq., Jolly, Place, Fralin & Prillaman, P.C., P. O. Box 20487,
Roanoke, Virginia 24018-0049
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Chades M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H :t RF_.Z 0 N I N G.98~,westwin .wpd
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 11,2000
SANDRA H. EAKIN
Deputy City Clerk
File #51
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on January 6, 2000,
from David C. Helscher, Attorney, representing Westwin of Roanoke, Inc., requesting that
a tract of land located at 2123 Crystal Spring Avenue, S. VV., described as Lots 13 and 14,
Block 49, Crystal Spring Land Co., Official Tax No. 1050514, be rezoned from C-1, Office
District, to C-N, Neighborhood Commercial District, subject to certain conditions proffered
by the petitioner.
Mary F. Parker, CMC
City Clerk
MFP:jms
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
David C. Helscher, Esq., Jolly, Place, Fralin & Prillaman, P.C., P. O. Box 20487,
Roanoke, Virginia 24018-0049
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
N:~CKJS 1 ~RezonWestwin.wpd
I~ECEIVED
'00 JAN-6 P3:48
PETITION
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Rezoning of a tract of land lying in the City of Roanoke, Virginia,
More particularly described as Lots 13 and 14, Block 49, Crystal Spring
Land Co., Tax Map No. 1050514 from C-1 to CN, such rezoning to be
subject to certain conditions.
TO: THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
The Petitioner, Westwin of Roanoke, Inc., has recently purchased certain land in the City of
Roanoke located at 2123 Crystal Spring Avenue. (See Exhibit A for legal description.) Said parcel
is currently zoned C-1. A map of the property to be rezoned is attached hereto as Exhibit "B".
Therefore, pursuant to § 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that 2123 Crystal Spring Avenue be rezoned from C-1 District to CN District,
for the purpose of operating a neighborhood restaurant.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will allow a restaurant
to operate in an area that is already neighborhood commercial core area and therefore is
complementary to other businesses already located in the area.
The Petitioner hereby agrees that if the said tract is rezoned as requested, that the rezoning
will be subject to, and that the Petitioner will abide by, the following conditions:
(1) The restaurant will operate in the existing structure currently located on the property.
(2) There will be no outside storage on the site.
Attached hereto as Exhibit "C" are the names, addresses, and tax numbers of the owner or
owners of all lots or property immediately adjacent to and immediately across a street or road from
the property to be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as requested
in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Dated: January ~', 2000.
Respectfully submitted,
WESTWIN OF ROANOKE, INC.
Of Counsel
David C. Helscher, Esq.
JOLLY, PLACE, FRALIN & PRILLAMAN, P.C.
3912 Electric Road, S.W.
P. O. Box 20487
Roanoke, VA 24018-0049
(540) 989-0000
EXHIBIT A
DESCRIPTION OF SUBJECT PROPERTY
The land referred to in this Petition is described as follows:
All that certain tract or parcel of land situate, lying and being in the City of Roanoke, State
of Virginia, and more particularly described as follows, to-wit:
BEGINNING at a point on the West side of Virginia Avenue 80 feet North of First Street;
thence with Virginia Avenue N. 32° 19' W. 80 feet to a point on the same; thence N. 57° 41'
E. 150 feet to a alley; thence with said alley S. 32° 19' W. 80 feet to a point on the same;
thence S. 57° 41' E. 150 feet to Virginia Avenue, the point of BEGINNING, being Lots Nos.
13 and 14, Block 49, according to the map of the Crystal Spring Land Company.
12' ALLEY
-~. -.-aG'~-°HT . FoHr
~ ~ ( CHAIN LINK
~NCE
TAX ~14
BRICK WALL 0~' ~ ~ ~
LOT12 ~~LOT. l~~LOT14~ ~
P~CH J 2 s~
,,.,. ~ ~ " ~.~.
S ~219~" ~ 80.00' C~ WALK
CRYSTAl $?RING AVE.., S. W.
~o'
EXHIBIT
1040 D
LOT 15
B
NOTE~..
1) THIS PROPERTY IS NOT LOCATED WITHIN THE LIMITS OF A 100 YEAR r'ZOOD BOUNDARY AS D£5~GNATED BY
FEMA. THIS OPINION IS BASED ON AN INSPECIION OF THE FLOOD INSURANCE RATE MAP AND HAS NOT BEEN
VERitlED BY ACTUAL HELD ELEVATIONS HOOD ZONE ~
2~ THIS PLA T WAS Pt~-PAHED ~THOUT THE BENEHT OF A CURRENT I1TLE REPORT AND THERE MA Y EXIST
ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HE~EOt~.
3~ THIS PLAT WAS PREPARED IN ACCORDANCE ~TH REQUIREMENTS SET FORTH BY THE COMMONWEALTH OF
~qRGINIA FOR PHYSICAL IMPROVEMENT SUI~Y~
SITUATED
SCALE 1"
PLAT SHOW1NG PROPERTY
OF
WESTWIN
LOTS 13
CRYSTAL
P.B. 1,
OF-ROANOKE,
BEING
& 14-, BLOCK 49
SPRING LAND CO.
PG. 102 &: 1045
ALONG CRYSTAL SPRING AVE.,
ROANOKE, VIRGINIA
= 450' DATE: 4-
LUMSDEN ASSOCIATES, P.C.
ENGINEERS-SURVEYORS-PLANNERS
ROANOKE, VIRQINIA
LLC
S.W.
JUNE 1999
EXHIBIT C
ADJOINING PROPERTY OWNERS
Tax Number Name Address
1050506
1050508
1050513
1050516
1050601
1050603
1050604
CHS, Inc.
%Carilion Tax Dept.
P. O. Box 40032
Roanoke, VA24022032
Associates in Medicine, Inc. 2129 Rosalind Avenue, SW
Roanoke, VA 24014
The Rescue Mission of
Roanoke, Inc.
Carroll R. Tilley, Jr. &
Susan E. Tilley
P. O. Box 11525
Roanoke, VA 2402
SouthGroup Acquisition
Co., LLC
15 Atkinson Road
Rockville, NY 11590
First Presbyterian Church
2101 Jefferson Street, SW
P. O. Box 8538
Roanoke, VA24014
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
April 6, 2000
File #27-468
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham.'
I am attaching copy of Ordinance No. 34735~040300 authorizing the conveyance of a 30
foot right-of-way and water and sanitary sewer easement across City-owned property on
Dogwood Lane, S. W., identified as Official Tax No. 1390216, for use by an adjoining
property owned by Denise W. Sweeney. The abovereferenced measure was adopted by
the Council of the City of Roanoke on first reading on Monday, March 20, 2000, also
'adopted by the Council on second reading on Monday, April 3, 2000, and will be in full
force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Chades M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C:~lyFil~s~vriD.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of April, 2000.
No. 34735-040300.
AN ORDINANCE authorizing the conveyance of a 30-foot right-of-way and water and
sanitary sewer easement across City-owned property on Dogwood Lane, S.W., identified by Official
Tax No. 1390216, upon certain terms and conditions.
WHEREAS, a public heating was held on March 20, 2000, pursuant to § § 15.2-1800(B) and
1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said conveyance.
BE IT ORDAINED by the Council of the City of Roanoke that the City Manager, or his
designee, and the City Clerk, are hereby authorized to execute and attest, respectively, a deed
conveying a 30-foot right-of-way and water and sanitary sewer easement across City-owned property
on Dogwood Lane, S.W., identified by Official Tax No. 1390216, for use by an adjoining property
owned by Denise W. Sweeney, as shown on the survey attached to the report of the Water Resources
Committee dated March 6, 2000, said deed to be in form approved by the City Attorney.
ATTEST:
City Clerk.
H:\ORD-GEI, AOE-CCWat:rSS-Sween~y.3-20-00
The Roanoke Times
Roanoke, Virginia
RECEIYEF~
Affidavit of Publication00 The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 dogwood in
01371864 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the followin9
dates:
PUBLISHED ON: 03/12
TOTAL COST: 86.80
........................
NOTICE OF PUBUC HEARING
$.W.,' kle~]fted by Oflt~al Tax
No.~3902~6.
Purluant to the requbmments
Code of ~r~a (1950), as
the Council Chambers,: 4th
Froot, Mund~ Bul~ 2~5
Church Avenue, $.W., Roanoke,
VIr~nla. Further Infomtatlo~ Ih
Water Resources Committee
dated March 6, 2000 Is ava#-
(540) 853-2541.
GIVEN under my hind Uds 12th
Mary F. Pa~er,
(137:1864)'
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to grant a 30-foot right-of-way and water and sanitary
sewer easement across City-owned property on Dogwood Lane, S.W., identified by Official
Tax No. 1390216.
Pursuant to the requirements of § § 15.2-1800(B) and 1813, Code of Virginia (1950),
as amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on March 20, 2000,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215
Church Avenue, S.W., Roanoke, Virginia. Further information in the form of a report from
the Water Resources Committee dated March 6, 2000 is available from the Office of the City
Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
GIVEN under my hand this 12th day of March ,2000.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, March 12, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:~'qOT1CE-WRC-CC\NE-DogwoodLane-3 -20-00
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #165-373-468
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34736-040300 authorizing the proper City officials
to extend the lease agreement between the City and Old Southwest, Inc., for a period of
five years, for use of a certain City-owned structure known as the Alexander-Gish House,
located in Highland Park, together with the outbuilding and parking lot, upon certain terms
and conditions. The abovereferenced measure was adopted by the Council of the City of
Roanoke on first reading on Monday, March 20, 2000, also adopted by the Council on
second reading on Monday, April 3, 2000, and will be in full force and effect ten days
following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Old Southwest, Inc., 641 Walnut Avenue, S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Chades M. Huffine, City Engineer
Sarah E. Fitton, Engineering Cooridinator
C:'~MyFil~s'~apt'il3, wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34736-040300.
AN ORDINANCE authorizing the proper City officials to extend the lease agreement
between the City and Old Southwest, Inc., for a period of five years, for the use of a certain City-
owned structure known as the Alexander-Gish House, located in Highland Park, together with the
outbuilding and parking lot, upon certain terms and conditions.
Whereas, a public hearing was held on March 20, 2000, pursuant to §§15.2-1800(B) and
1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said lease extension.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that the City
Manager and the City Clerk are authorized to execute and attest, respectively, on behalf of the City
of Roanoke, in form approved by the City Attorney, the appropriate lease agreement with Old
Southwest, Inc., for the use of a certain City-owned structure known as the Alexander-Gish House,
located in Highland Park, together with the outbuilding and parking lot, for a term of five (5) years,
effective beginning January 1, 2000 and ending December 31, 2004, at an annual lease fee of $1.00
over the five-year period, upon such terms and conditions as more particularly described in the report
to this Council fi.om the Water Resources Committee dated March 6, 2000.
ATTEST:
City Clerk.
H:\O RD-GENXO-Le~e-OIdSW-3 -20-00
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
...................................................
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382 alex-gish
01371845 NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
I0 -.3
PUBLISHED ON: 03/12
TOTAL COST: 91. 14
FILED ON: 03/1_~5/00
..................
AUt~O~i ze/ Signature
NOTICE oF PUBLIC HEARING
the Alexander-Gish Houle,-
located in Hl~hland Pa¢~,
to~her yam me
and pmkin~ lot, to Old South-
we~, Inc., for a period of five
(5) y~m~.
of t~15.2-/800(B) and 1813,
Co<~ of Vl~l~nla (1950), as
be held on ~ 20, 2000,
commencing at 7:00 p.m., in
the Council Chambers, 4th
FIo<w, Mun~pal B.IMIn& 215
Church A1~lue, S.W., ROal~O~e,
Virginia. Further Infommtion M
Water Resources Committee
dated Mm~lt 6, 2000 Is avail-
Ckld< for the C~y of Roanoke at
(54O) 853-2541.
ilit~ to be heard and express
GIVEN u. der my hand this 12th
Mary'S. Pa~er,
City Clerk
(137/845)
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to extend the lease of a certain City-owned structure known
as the Alexander-Gish House, located in Highland Park, together with the outbuilding and parking
lot, to Old Southwest, Inc., for a period of five (5) years.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on March 20, 2000, commencing at
7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia. Further information in the form ora report from the Water Resources Committee
dated March 6, 2000 is available from the Office of the City Clerk for the City of Roanoke at (540)
853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this 12th day of l~larch ,2000.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, March 12, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:LNOT1CE-WRC-CChNL-OIdS W-3 -20.00
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34750-040300.
A RESOLUTION changing the place of commencement of the regular meeting of
City Council scheduled to be held at 12:15 p.m., on Monday, April 17, 2000.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The place of commencement of the meeting of City Council scheduled to be
held at 12:15 p.m. on Tuesday, April 17, 2000, in City Council Chambers at 215 Church
Avenue, S. W., is hereby changed to the Exhibit Hall of the Roanoke Civic Center, 710
Williamson Road, N. W., in the City of Roanoke, Virginia, with the 2:00 p.m. session on
the same date to be held in City Council Chambers of the Municipal Building, at 215 Church
Avenue, S. W., in the City of Roanoke.
2. Resolution No. 34392-070699, adopted July 6, 1999, is hereby amended to the
extent it is inconsistent with this resolution.
3. The City Clerk is directed to cause a copy of this resolution to be posted
adjacent to the doors of the Council Chambers and inserted in a newspaper having general
circulation in the City at least seven days prior to April 17, 2000.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #60-429
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Ms. Burcham and Mr. Gdsso:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 3, 2000, Council Member Trout addressed the question of providing a 2.4 per cent
cost-of-living increase for City retirees, effective July 1, 2000, which is equivalent to the
Social Security increase that was provided on January 1,2000.
It was the consensus of Council to refer the matter to the City Manager and the Director
of Finance for report during fiscal year 2000-01 budget study.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc;
Joyce L. Sparks, Retirement Administrator, Department of Finance
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File ~30
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 3, 2000, Council Member Swain requested a briefing on the Respond System.
It was the consensus of Council to refer the matter to the City Manager for report.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
C:kMyFil~Lap~ik~ .wlxi
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #388
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the. City of Roanoke which was held on Monday,
April 3, 2000, Council Member Wyatt reiterated a previous request for information on
consultant's fees in connection with the following:
Roanoke Higher Education Center
Parks and Recreation Master Plan
Jefferson Center/Fitzpatrick Hall/Auditorium
Police Building
Railside Linear Park
Carvins Cove Land Use Plan
Mill Mountain Development Plan
It was the consensus of Council to refer the matter to the City Manager for response.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
C:hMyFil~h~13.WlXt
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #58-184-429
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Ms. Burcham and Mr. Grisso:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 3, 2000, Council Members Wyatt and Hudson addressed the cost of medical
insurance and dental insurance for City retirees and requested a cost estimate of providing
the same supplement to retirees as is provided to active City employees.
It was the consensus of Council to refer the matter to the City Manager and the Director
of Finance for report during fiscal year 2000-01 budget study.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
Kenneth S. Cronin, Manager, Personnel Management
C:'~vly Files'u~-il3 .WlXt
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
April 6, 2000
File #144
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
,At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 3, 2000, Council Member Swain called attention to the need for a campaign to
educate citizens on the consequences of littering and the cost to taxpayers of removing
lifter; and Council Member Hudson called attention to certain unsightly conditions on the
west side of Peters Creek Road to Cove Road, N. W.
It was the consensus of Council to refer the matters to the City Manager for response.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Robert K. Bengtson, Acting Director, Public Works
C:',J~yFiles'~13.Wl~