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34715
ROANOKE CITY CO UNCIL
REGULAR SESSION
March 20, 2000
12:lS p. rn.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call. (Council Members White and Harris
were absent)
At 12:32 p.m., the meeting was declared in recess to be reconvened in the
Emergency Operations Center Conference Room, Room 159, at 12:40 p.m.
Capital Improvements Program Workshop.
File #217
At 1:35 p.m., the meeting was declared in recess to be reconvened at 2:00
p.m., in the City Council Chamber.
ROANOKE CITY CO UNCIL
REGULAR SESSION
March 20, 2000
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. All Present.
The Invocation was delivered by The Reverend Jeff Wilson, Pastor,
West End United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, March 23, 2000,
at 7:00 p.m., and Saturday, March 25, 2000, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKE.VA.US, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
PRESENTATIONS
The Mayor encouraged all citizens to return their United States Census
form by April 1, 2000.
CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the regular meetings of City Council held on Monday,
December 6, 1999, and Monday, December 20, 1999; and the special meeting
held on Friday, December 31, 1999.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File #132 as recorded.
C-2
A communication from Mayor David A. Bowers requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File #132 Meeting.
C-3
A report of the City Manager requesting a Closed Meeting to discuss
acquisition of real property for public purposes, pursuant to Section 2.1-344
(A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File #2-104 Meeting.
C-4
A communication from Mayor David A. Bowers transmitting
correspondence from The National Arbor Day Foundation advising that the City
of Roanoke has again been recognized as a Tree City USA.
RECOMMENDED ACTION: Receive and file.
File #240
4
C-5
C-6
A communication from Mayor David A. Bowers transmitting
correspondence from Rodney P. Furr, Chairperson, Blue Ridge Community
Services, with regard to the annual budget request for fiscal year 2000-01.
RECOMMENDED ACTION: Refer to the City Manager for review and
File #60-335 recommendation.
A report of the Director of Finance with regard to dental care insurance
for City retirees.
RECOMMENDED ACTION: Receive and file.
File #58-429
C-7 Minutes of the Roanoke City Council Audit Committee meeting held on
Monday, March 6, 2000.
RECOMMENDED ACTION: Receive and file.
File #300
C-8
A communication from Gilbert E. Butler, Jr., Secretary, Roanoke City
Electoral Board, transmitting an Abstract of Votes cast in the Republican
Primary Election held in the City of Roanoke on February 29, 2000.
RECOMMENDED ACTION: Receive and file.
File #40
C-9 A communication from Ann Masters tendering her resignation as a
member of the Roanoke Arts Commission.
RECOMMENDED ACTION: Accept the resignation and receive and file the
File #230 communication.
C-10
A report of the City Manager requesting a Closed Meeting to discuss
acquisition of real property for public purposes, pursuant to Section 2.1-344
(A)(3), Code of Virginia (1950), as amended.
Withdrawn
5
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
ao
Presentation with regard to the International Baccalaureate Diploma
Program offered at the Fleming-Ruffner Magnet Center. Rita Bishop,
Assistant Superintendent for Instruction, Roanoke City Public Schools,
Spokesperson. (15 minutes)
Received and filed.
File #467
bo
Annual report of the Board of Zoning Appeals. Benjamin S. Motley,
Chairperson.
Received and filed.
File #51
4. PETITIONS AND COMMUNICATIONS:
ae
A communication from Mayor David A. Bowers with regard to water
supply and water development in the City of Roanoke.
Received and filed.
File #468
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report with regard to the City's weed abatement program.
(10 minutes)
Received and filed.
File #447
6
ITEMS RECOMMENDED FOR ACTION:
A report recommending certain amendments to the City's weed
abatement ordinance by changing notice requirements and
providing for an increase in the administrative fee.
Adopted Ordinance No. 34715-032000. (7-0)
File #24-447
ge
A report recommending execution of an agreement for lease of
office space for the Office of Economic Development at 111
Franklin Road, S. E.
Adopted Ordinance Nos. 34716-032000 and 34717-032000.
(7-0)
File #60-373-450
e
A report recommending appropriation of funds received from
InSystems Technologies, Ltd., for additional property located in
the Roanoke Centre for Industry and Technology.
Adopted Ordinance No. 34718-032000. (7-0)
File #2-60-450
o
A report recommending authorization to submit a street inventory
for State maintenance payment eligibility to the Virginia
Department of Transportation, in order to ensure the City's
eligibility for State maintenance funds.
Adopted Resolution No. 34719-032000. (7-0)
File #57-102-183-514
7
A report recommending transfer of funds to provide for
engineering design services for the Summit Hills Drainage Project
- Phase I.
Adopted Ordinance No. 34720-032000. (7-0)
Council Member Swain requested further information on
similar drainage projects to be undertaken by the City in the
upcoming months.
File #27-60-237
A report recommending fund appropriations from the Capital
Maintenance and Equipment Replacement Program, to provide for
the purchase of communications equipment.
Adopted Ordinance No. 34721-032000. (7-0)
File #60-262-472
o
A report recommending authorization to use competitive
negotiation as the method to secure a vendor to provide
appropriate services for the household hazardous waste collection
program.
Adopted Resolution No. 34722-032000. (7-0)
The City Manager announced that Household Hazardous
Waste Collection Day will be observed on June 17, 2000.
File #144
A report recommending execution of a contract with Quantum
Medical Business Services to perform billings and collections for
emergency medical services provided to citizens of the City of
Roanoke.
Adopted Resolution No. 34723-032000. (7-0)
Council Member Wyatt requested that the City Manager
review alternatives to assist senior citizens who are financially
unable to pay for emergency medical services.
File #354
8
10.
A report recommending amendments to Article V, Keeping of
Inoperative Vehicles, of Chapter 20, Motor Vehicles and Traffic,
of the Code of the City of Roanoke (1979), as amended, to provide
for regulation of inoperative vehicles in residential, commercial or
agricultural districts, consistent with state enabling legislation.
Adopted Ordinance No. 34724-032000. (7-0)
Council Member Swain requested that the City Manager
review the matter of lubricants on City streets as a result of
parked vehicles which constitutes a form of storm water
pollution.
File #20-24
11.
A report recommending appropriation of carryover funds for the
Virginia Juvenile Community Crime Control Act of 1995
Program, and authorization to submit the proposed plan to the
State Board of Juvenile Justice.
Adopted Ordinance No.
34726-032000. (7-0)
File #5-60-236-304
34725-032000
and Resolution No.
12.
A report recommending authorization for staff of the Roanoke
City Public Library to sell, through auction houses and by
consignment with booksellers, certain collections of rare books
that have previously been donated to the City.
It was the consensus of Council to refer the matter back to the
City Manager to determine if the items would be of interest to
the Roanoke Museum of Fine Arts and/or the History
Museum and Historical Society of Western Virginia; to
address the legality of the City incurring income from donated
gifts; and to obtain the recommendation of the Roanoke
Public Library Board.
File #323
13.
A report recommending appropriation of additional funding
provided by the State for Comprehensive Services Act
administration.
Adopted Ordinance No. 34727-032000. (7-0)
File #60-72
b. CITY ATTORNEY:
A report recommending an amendment to Section 20-101,
Definitions, of Division 5, Abandoned Vehicles, of Chapter 20,
Motor Vehicles and Traffic, of the Code of the City of Roanoke
(1979), as amended, to provide for immediate removal of
abandoned motor vehicles from interstate highways and primary
highways within the City.
Adopted Ordinance No. 34728-032000. (7-0)
File #20-24
A report recommending amendment of Section 21-5, Curfew for
persons sixteen years of age or younger, of Chapter 21, Offenses -
Miscellaneous, of the Code of the City of Roanoke (1979), as
amended, in order to conform with State law.
Adopted Ordinance No. 34729-032000. (7-0)
File #24-304
o
A report recommending an amendment to Section 21-211, Failure
to take corrective action, of Article VIII, Removal or Repair of
Buildings or Other Structures Harboring Illegal Drug Activi _ty, of
Chapter 21, Offenses - Miscellaneous, of the Code of the City of
Roanoke (1979), as amended, to incorporate the maximum amount
of authority granted to the City to take corrective action in dealing
with blight caused by illegal drug activity.
Adopted Ordinance No. 34730-032000. (7-'0)
File #5-24-66-76-137
6. REPORTS OF COMMITTEES: None.
l0
e
UNFINISHED BUSINESS: None.
ge
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: None.
9. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Trout inquired as to the status of the economic
impact study regarding 1-73; whereupon, it was the consensus of
Council that results of the study will be presented to Council at a
time to be determined by the City Manager.
File #77-450
0
Council Member Swain inquired as to incentives afforded by the
City to those persons who renovate dwellings in downtown Roanoke
as private living quarters; whereupon, it was the consensus of
Council to refer the matter to the City Manager for review and
report to Council.
File #32-178
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
CERTIFICATION OF CLOSED MEETING. (7-o)
The Capital Improvements Program Workshop reconvened at 5:10 p.m.,
in the Council's Conference Room.
The meeting was declared in recess at 5:50 p.m., to be reconvened at 7:00
p.m., in the City Council Chamber.
ROANOKE CITY CO UNCIL
RE G UL4R SESSION
March 20, 2000
7:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. (Council Member White was absent)
The Invocation was delivered by a representative of the Virginia Skyline
Girl Scout Council.
The Pledge of Allegiance to the Flag of the United States of America was
led by troop representatives of the Virginia Skyline Girl Scout Council.
Welcome. Mayor Bowers.
13
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, March 23, 2000,
at 7:00 p.m., and Saturday, March 25, 2000, at 4:00 p.m.
INTRODUCTIONS AND PRESENTATIONS:
Presentation of Girl Scout cookies and information on scouting by troop
representatives of the Virginia Skyline Girl Scout Council.
File #304
Introduction of the following School Board applicants:
James P. Beatty
F. B. Webster Day
Marsha W. Ellison
Sherman P. Lea
William H. Lindsey
Gloria P. Manns
William E. Skeen
File #467
Recognition of the Roanoke Catholic Celtics Basketball Team, winners of the
Virginia Independent Schools' Division II Boys Basketball State
Championship. Mayor Bowers.
File #80-388
A. HEARING OF CITIZENS:
A report of the Carvins Cove Comprehensive Land Use Plan Committee.
Elizabeth T. Bowles, Chairperson.
The recommendations were referred to the City Manager for review
and report to Council.
14
The Mayor requested that the City Manager review that portion of
the prepared remarks of Dr. Rupert Cutler, Vice Chair, Carvins
Cove Comprehensive Land Use Committee, in regard to a 200 acre
dairy farm located on the headwaters of Tinker Creek in Botetourt
County; and the impact on water quality as a result of residential
development in Botetourt County.
Council Member Swain requested that the Mayor's Committee for
Persons with Disabilities be afforded an opportunity to provide input
with regard to the recommendations of the Advisory Committee.
File #468
o
Request to address Council with regard to the Police Department and
community relations issues. Bishop Spencer Manns, Jr., Spokesperson.
(5 minutes)
The remarks of Bishop Spencer Manns, George E. Franklin, Wayne
Jones, Michael Holland, Linc Barrett, Martin D. Jeffrey, Paul M.
Holt, III, and Robert Gravely with regard to appointment of a
Civilian Police Review Panel were referred to the City Manager for
review and report to Council.
File #5
B. PUBLIC HEARINGS:
Public hearing on the request of Robert Young that a ten foot wide
alleyway running parallel with Carver Avenue, N. W., and running
adjacent to lots identified as Official Tax Nos. 2041325 - 2041335,
inclusive, and 2041341 on the south and property identified as Official
Tax Nos. 3070316 and 3070301 on the north, for a distance of
approximately 500 feet, be permanently vacated, discontinued and
closed. Robert Young, Spokesperson.
Adopted Ordinance No. 34731 on first reading. (6-0)
File #514
Public heating on the request of the Roanoke Redevelopment and
Housing Authority that a certain alley which extends easterly from First
Street, N. W., between Wells Avenue and Centre Avenue for a distance
of approximately 247 feet, be permanently vacated, discontinued and
closed. Katina M. Cummings, Project Coordinator, Spokesperson.
Adopted Ordinance No. 34732 on first reading. (6-0)
File #514
Public hearing on the request of Emergency Veterinary Services of
Roanoke, Inc., that a parcel of land containing 2.35 acres, more or less,
located at 4902 Frontage Road, N. W., identified as Official Tax No.
6490804, be rezoned from RS-1, Residential Single Family District, to
C-2, General Commercial District, subject to certain proffered
conditions. Edward A. Natt, Attorney.
Adopted Ordinance No. 34733 on first reading. (6-0)
Mr. Natt orally advised that during development plan review, his
client will include additional buffering/screening on the eastern side
of the property line between the property of Ms. Ann Shannon and
the proposed development, and work with City staff to meet
requirements regarding storm water management.
File #51
Public hearing on the request of Westwin of Roanoke, Inc., that a tract
of land located at 2123 Crystal Spring Avenue, S. W., described as Lots
13 and 14, Block 49, Crystal Spring Land Co., Official Tax No. 1050514,
be rezoned from C- 1, Office District, to CN, Neighborhood Commercial
District, subject to certain conditions proffered by the petitioner. David
C. Helscher, Attorney.
Adopted Ordinance No. 34734 on first reading. (5-1) (Vice-Mayor
Harris voted no)
File #51
Public hearing on the proposal of the City of Roanoke to grant a 30-foot
right-of-way and water and sanitary sewer easement across City-owned
property located on Dogwood Lane, S. W., identified by Official Tax No.
1390216. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 34735 on first reading. (6-0)
File #27-28-468
Public hearing on the proposal of the City of Roanoke to extend the lease
of a certain City-owned structure known as the Alexander-Gish House,
located in Highland Park at 641 Walnut Avenue, S. W., together with the
outbuilding and parking lot, to Old Southwest, Inc., for a period of five
years. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 34636 on first reading. (6-0)
File #67-166-468
C. OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. George Gunther, P. O. Box 12353, expressed concern with regard to
certified mail from the Zoning Department to citizens of Roanoke, i.e., the
Post Office has been instructed to return unclaimed certified mail to the
City within five days. He stated that certified mail from the City to citizens
of Roanoke should not be returned for at least 15 business days or 21
calendar days to allow sufficient time for taxpayers to claim their mail.
The remarks were referred to the City Manager for response.
File #51-66
17
Capital Impr°:~~~ '''?
Program 'l'~i~ il ~?"
·
Review and Planning
Work Session
March 20, 2000
Work Session Focus
Provide detailed information on unfunded capital
proi. ect requests.
Rewew staff recommendations for:
· FY 2000-2004 capital projects
· Other FY 2000-2004 lundin8 requests
· FY 100S and beyond capital projects
Obtain input from City Council.
FY 2000-2004
Capital Improvement Program
Total: $241,298.827
Streets & Bridges
$58,891,544
Proprietary Funds
$32,350,714
Buildings
$29,453,839
Storm Drains
$53,937,070
Econ. Dev.
$34,776, I 14
Parks
$9,064,546
Schools
$22,825,000
=====================
Project Criteria
Criteria used to develop staff recommendations
include:
· Impact on Public Health, Safety, and Welfare
· Promotion of Existing Community Development
Plans and City Council Vision
· Improvement in Efficiency and Effectiveness
· Prior Commitment/Relationship to Other
Projects
· Impact on City Operational Budget
Basic Infrastructure Needs
======================
~ FY 2000-2004
ii~i ............ i~::~i~i i ........ ~ ............. ............. i~: ili:,~: ......... iii~i ....... iiii:,:, .......... i?i:,:,::, ........... ii'::i ...........
:::::::::::::::::::::::::::::' ......................:::..............., .................. : ............ · ..., . . ................. ::::.::.:.:.:.:.:.:.:: ..
:i:i:~:i:i:i:}:~:~: ' ' - .......... :::::::::::::::::::::::::::::::::::::::: ...... - =================================
::'::: ::":: :::':': :':':::: :'::: :':':: :':::::: :' ' '::::: :':: :':':':':: ::~!'[ ? 'i i' '! ! i i'ii iiii'ii i, ,', ,',' '"'
Debt Service FY 2000-2014
Assumes additional S 100,000 fundin_e as in previous years
Debt ~_apa_¢_itT_ approximate_l~ S9.7S million
$12
. $11
~ $10
$8
$7
2000 2002 2004 2006 2000 2010 2012 2014
2001 2003 200S 2007 2009 2011 2013
~lOebt Payments EI Transfe~Oebt Service
Projected Debt Service FY 2000-2006
Inclusive of Next Major G.O Issue and One High School Issue
Assumes $31.4M 2004 G.O. Bond Issue,
Deficit annual fundin_e = SI.SM Assumes $17.5 M G.O. Bond Issue - H ish Schools,
i~ ~~ Deficit annual fundin-~ = $2'9M
...................... ~ $13
ii ?:::!ii.ili ii 2000 2002 2004 2006
::: i::.:: · Debt Payment~ · Transfer. Debt Service (A~urne~ we
:' ::'. increa~ by S I O Ok per year)
million for a total of $3S million m r~nffam Pat~ck Henrf High School
~rprojected Debt Service FY 2000 - 2006
To afford a $31.4 million General Obligation
Bond issue in 2003:
"$375,000 annual increase in debt ser:.ice.
starting in FY 2001..
To afford a $31.4 million General Obhgatlon
Bond issue in 2003 AND a $17.5 million
General Obligation Bond issue in 2005:
· $470,000 annual increase in debt service
Other Funding Requests
:E:i:i:i:i:i:i:i:i:i
~- FY 2000-2004
::::::::::::::::::::::
Other Unfunded Projects
~-FY 2005 and Beyond
Other Unfunded Projects
,-FY 2005 and Beyond
::::::::::::::::::::::
:::":-::?:i:~:~$:.
Other Unfunded Projects
~ FY 2005 and Beyond
Other Unfunded Projects
~ FY 2005 and Beyond
::::::::::::::::::::::
::::::::::::::::::::::
City Council Input
What projects are missing?
Which projects should be given a higher priority?
Other comments, suggestions, and
MAR-l?-2000 16:50 ROANOKE CITY MANAGER 15408551158 P.04×07
March 1-~, 2000
The Honorable David A. Bowers, Mayor
The Honorable C..Nelson Harris, Vice Mayor
The Honorable W. Alvin Hudson
The Honorable Carroll E. Swain
The Honorable James O. Trout
The Honorable William White, Sr.
The Honorable Linda F. Wyatt
Subject: Additional Information regarding Financial Planning Session
Dear Mayor Bowers and Members of City Council:
At the Financial Planning meeting on March 4, 2000, City Council raised
questions on the following issues:
City Council requested information from the school administration on the
improvement plans for the two high schools and the approximate cost.
The School administration has completed the renovations of the middle
schools and is nearing completion of renovations to the elementary
schools. Air conditioning will be added to 7 elementary schools within the
next 3 years.
Both high schools were built in the years 1960 to 1961 and are in need of
facility improvements. Total estimated cost for improvements to both high
schools is $75 to $78 million, of which $38 million will be used for Patrick
Henry and $40 million will be used for William Fleming. Improvements to
Patrick Henry will begin in the summer of 2004 and the project is
scheduled to be completed in 2006. Improvements to William Fleming will
begin in the summer of 2006 and the project will be completed in 2008.
The School Board is setting aside 50% of the debt service costs for these
two projects over the next 7 years as part of the operating budget
process. $600,000 will be includad in the FY 2000-01 school budget for
future debt service.
To obtain more detailed cost estimates and identify options, the school
board plans to hire an architect to complete a facility study for the
improvements for the two high schools. The study is expected to be
completed during FY 2001-02.
MAR-I?-2~ 16:32 154~-~1138 P.04
MAR-l?-2000 16:30 ROANOKE CITY MANAGER 15408531138 P.05×07
City Council requested information regarding the impact of increasing real
estate tax rates to the elderly.
In order to qualify for an elderly or handicapped real estate tax freeze, the
maximum household income limit is $30,000 and net worth limit is
$t00,000, excluding the value of the house and land. The City's current
limits are $27,000 and $80,000 respectively. Based on current limits, the
tax loss for FY 2001 is projected to be $421,900. It is difficult to project
the incremental tax loss as the limits are increased because there is no
data to help identify the increase in the number of potentially eligible
citizens as the limits are raised. Historically, the increase in tax loss has
fluctuated $5,000 to $10,000 per year, even in the years that the limits
were increased. Based on this historical trend, we would expect similar
increases as the limits are incrementally increased.
It was reported to you at the Financial Planning session on March 4, 2000,
that them will be a signtrmant increase in the tax loss amount related to
the tax freeze program for fiscal year 2001. We regret that there was an
error in the data obtained from the Commissioner of Revenue's office.
Based on further review by that office, it was determined that the increase
will be negligible.
City Council requested information regarding the impact of a possible
trade-off on increasing either the cigarette tax, decal fee, or other taxes to
reduce the real estate tax rate another 1 cent.
The current real estate tax rate is $1.21 per one hundred dollars of
assessed value. Based on our revenue projection for FY 2001, each one
cent of the rate equates to $397,000. We have attached a chart
presented at the financial planning session that shows the amount of
incremental revenue generated as various taxes are increased. We
would be pleased to provide more information related to any of the taxes
shown on this chart should Council desire.
City Council asked for a list of revenues not shared with the schools.
This list represents current year revenues which are dedicated for specific
USES:
Utility Taxes for Roanoke River Flood Reduction Project
($8o8,ooo);
Telephone Surcharges (E911) Taxes ($1,080,000);
Service District Taxes for Downtown and Williamson Road
($294,041);
MAR-I?-~ 16:~ 154~11E~8 P.05
MAR-l?-2000 16:50 ROANOKE CITY MANAGER 15408551158 P.06×07
Cable Television Franchise Taxes for Local Government Access
Channel ($170,000);
Cigarette Taxes for Bond Issue on Jail/Juvenile Detention Home
($305,000), as well as COPE Team and Convention and Visitor's
Bureau ($501,429);
Motor Vehicle License Taxes for Bond Issue on Jail/Juvenile
Detention Home ($325,000);
Transient Lodging Taxes for Convention and Visitors Bureau
($200,000);
Increased Delinquent Real Estate Taxes to pay for Delinquent Tax
Sate ($50,000);
Telecommunications Right of Way Use Fee Dedicated to Paving
($213,S81).
We hope this information is responsive to your request. Please let me know if
you would like additional information.
Sincerely,
City Manager
Attachment
Mary F. Parker, City Clerk
James D. Gnsso, Director of Finance
Diane S. Akers, Budget Administrator
MAR-i?-~O 16:33
Potential Revenue Initiatives
*Based on FY 2001 estimates
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
December 6, 1999
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
December 6, 1999, at 12:15 p.m. the regular meeting hour, in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with Mayor David A. Bowers presiding, pursuant to Rule 1, Reqular
Meetinqs. of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979),
as amended.
PRESENT: Council Members James O. Trout, William White, Sr., Linda F.
Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
At 12:17 p.m., the Mayor declared the meeting in recess.
LEGISLATION-COUNCIL-SCHOOLS: At 12:25 p.m., the meeting reconvened
in Room 159, Emergency Operations Center Conference Room, Municipal Building
South, with Mayor Bowers presiding, and all Members of the Council in attendance,
for a meeting with the Roanoke City School Board and Roanoke City Legislators to
discuss the proposed year 2000 Legislative Program for the City of Roanoke.
COUNCIL MEMBERS PRESENT: James O. Trout, William White, Sr., Linda F.
Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor David A.
Bowers .......................................................................................................... 7.
COUNCIL MEMBERS ABSENT: None ....................................................... 0.
SCHOOL BOARD TRUSTEES PRESENT: F. B. Webster Day, Sherman P. Lea,
Brian J. Wishneff, Ruth C. Willson, Charles W. Day, Melinda J. Payne and
Chairperson Marsha W. Ellison ........................................................................ 7.
SCHOOL BOARD TRUSTEES ABSENT: None ........................................... 0.
LEGISLATORS PRESENT: Senator John S. Edwards, Delegate A. Victor
Thomas and Delegate Clifton A. Woodrum, II1.
OTHERS PRESENT: Representing the City of Roanoke: Darlene L. Burcham,
City Manager-Elect; James D. Ritchie, Acting City Manager; Diane S. Akers, Acting
Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; Mary F. Parker, City Clerk; Willard N. Claytor, Director, Real
Estate Valuation; Robert H. Bird, Municipal Auditor; Robert K. Bengtson, Acting
Director, Public Works; George C. Snead, Jr., Director, Public Safety; Kit B. Kiser,
Director, Utilities and Operations; Representing the Roanoke City Public Schools:
E. Wayne Harris, Superintendent; Richard E. Kelley, Assistant Superintendent for
Operations; Cindy R. Lee, Clerk of the Board; Allison Baird, Legislative Aid to
Senator Edwards, Clara Crouch, Legislative Aid to Delegate Woodrum; Brian
Shepherd, Legislative Aid to Delegate Thomas; former Senator J. Granger
Macfarlane; and Thomas A. Dick, Roanoke City Legislative Liaison.
Following lunch, the meeting reconvened at 12:50 p.m.
Thomas A. Dick, Legislative Liaison for the City of Roanoke, presented
highlights of the City's Year 2000 Legislative Program.
(See Year 2000 Legislative Program on file in the City Clerk's Office.)
Mr. Dick reviewed past achievement efforts of the City's representatives to the
General Assembly during the 1999 Session:
(1) House Bill 599 funding provided an additional $.3 million to the City
annually;
(2) Capital funding was approved for the Roanoke Higher Education Center in
the amount of $3.6 million, bringing total support to $9 million, plus an
additional $90,000.00 in operating revenue;
(3) An increase from $6 million to $10.7 million was approved for Regional
Competitiveness Act funding, with the Roanoke area receiving over
$400,000.00 to support regional initiatives during the past year;
(4) Modifications to the Freedom of Information Act were approved that will
balance the interests of all stakeholders which is an ongoing study;
(5) Legislation was enacted to address urban blight;
(6) Numerous cultural institutions received additional funding; and
2
(7) Additional funding was approved for flood mitigation in the amount of
$100,000.00.
Mr. Dick expressed appreciation to Senator Edwards and to Delegates Thomas
and Woodrum and to their respective staffs for their assistance.
Brian J. Wishneff, School Trustee, presented the Year 2000 Legislative
Program of the Roanoke City School Board.
(See Year 2000 Legislative Program on file in the City Clerk's Office.)
Mr. Wishneff also presented information on how the school system used
additional funds provided by the state legislature over the last biennium and
highlighted future needs of the school system.
Former Senator J. Granger Macfarlane presented remarks on a proposed state
welcome center. He advised that the Roanoke Valley has a once in a lifetime
opportunity to develop a guest tourist information center/plaza. He stated that he has
provided the appropriate information to the economic development staffs of
Roanoke City and Roanoke County and their interest has been high in both cases.
He added that land is available if the City wishes to pursue the proposal, and
requested that Members of Roanoke City Council and the Roanoke County Board of
Supervisors ask their respective delegations to the General Assembly to support a
$200,000.00 appropriation for planning funds and if the Roanoke Valley is
successful, he further requested that a commission or authority be appointed to
accept planning funds and to move forward on the planning for a Western Virginia
guest tourist center/plaza.
Senator Edwards commended the School Board and its administration for
advance planning in schools construction and renovation. He advised that in
addition to the Standards of Learning, the financial situation for educational funding
is one of the largest issues to be addressed by the General Assembly. He also
commended the City and the School Board for including the establishment of a
permanent revenue stream (Education Infrastructure Trust Fund) in their respective
legislative programs which will provide a permanent source of funding for school
construction. He explained that localities are under fiscal stress and need
assistance from the state; therefore, a permanent revenue stream would be one way
to address the problem.
Delegate Thomas discussed the Comprehensive Services Act which is costly
for cities and counties, and advised that 70 per cent of the Comprehensive Services
Act participants in Virginia would be covered by the State and Medicaid which would
remove a tremendous burden from the City of Roanoke. He added that he serves on
3
the Medicaid Carve Out Subcommittee and it appears that localities will receive
some assistance from the General Assembly in the year 2000 Session. He stated
that he also serves on the Intercedence Commission, which will draft legislation that
will be advantageous to inner cities, and the Governor has included funds in his
budget for House Bill 599 which is critically needed by localities. He commended
the Roanoke City Public School System and the support of City Council on school
related issues.
Delegate Woodrum addressed the Standards of Learning (SOL) tests and
cautioned that the SOL's not be pursued in a punitive manner, but in a way to render
assistance to those school systems that are not successful in achieving the desired
results. He stated that as a member of the Commission on Educational
Infrastructure, he has on numerous occasions called attention to Roanoke City's
efforts with regard to overall school improvements.
At 1:50 p.m., the Mayor declared the meeting in recess to be reconvened at
2:00 p.m. in the City Council Chamber.
At 2:00 p.m., on Monday, December 6, 1999, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Bowers presiding.
PRESENT: Council Members James O. Trout, William White, Sr., Linda F.
Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor David A.
Bowers ......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Vice-Mayor C. Nelson
Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
ACTS OF ACKNOWLEDGEMENT: The Mayor welcomed Ms.
Crystal Lewis, Miss Virginia 1999, and presented her with a "Key to the
City".
4
ACTS OF ACKNOWLEDGEMENT-LIBRARIES: Stephen Jenkins,
representing the Board of Directors, Southwestern Virginia
Genealogical Society, appeared before Council and presented a check,
in the amount of $1,000.00, to be used toward expansion of the Virginia
Room in the main Roanoke City Public Library.
Mr. Jenkins advised that the Southwestern Virginia Genealogical
Society commends Ms. Carroll Tuckwiller's 30 years of superlative
service as Director of the Virginia Room, and in her honor, $1,000.00 is
being donated to the City for expansion of the Virginia Room. He
further advised that Ms. Tuckwiller has been an extraordinary
ambassador for the City of Roanoke and has made the City numerous
friends and supporters among the thousands of visitors who have
traveled to Roanoke to use the Virginia Room; her considerable
knowledge and expertise in the history of Virginia and the science of
genealogy has helped many persons to find their roots in southwestern
Virginia; through her efforts, the Virginia Room has established an
excellent national reputation which has drawn many people from
throughout the nation and the world to visit the City of Roanoke. He
requested that other organizations whose members use the Virginia
Room consider a donation to this project.
Mr. Jenkins announced that the Southwestern Virginia
Genealogical Society has approved the expenditure of $500.00 as seed
money for the formation of a consortium of southwestern Virginia
organizations to promote the history of the Roanoke region, advising
that within southwestern Virginia there are over a 100 groups dedicated
to preserving and teaching this heritage and each is diligently pursuing
its purpose. He stated that a consortium will allow the appropriate
persons to confer with each other and to pool efforts through mutual
promotion; the consortium will also provide a venue through which
local government and other civic organizations may encourage
historical tourism, provide a large base of activism and volunteers to
develop a full calender of events and destinations within the region to
entice further tourism and interest in Roanoke's history; and by
publicizing these events and sites in the dozens of publications
distributed by these organizations, efforts to promote the awareness of
southwestern Virginia and its history will be. synergized.
(For full text, see communication on file in the City Clerk's Office.)
5
TOYS FOR TOTS: The Mayor advised that the Second Annual
Toys for Tots Baseball Game was held on Friday, September 10, 1999,
at Wasena Park, sponsored by the U. S. Marine Corp and Naval
Reserve. He stated that this year, Roanoke City employees won the
competition and recognized the contributions of City employees who
donated toys for the Toys for Tots Program, along with Members of
Council and Council-Appointed Officers.
PROCLAMATIONS: The Mayor issued a Proclamation declaring
Tuesday, December 14, 1999, as George Washington Day.
(For full text, see Proclamation on file in the City Clerk's Office.)
DOWNTOWN ROANOKE, INCORPORATED-SPECIAL EVENTS:
Matthew R. Kennell, Executive Director, Downtown Roanoke, Inc.,
presented an update on the Roanoke City Victorian Christmas Parade
scheduled for Friday, December 10, 1999, and expressed appreciation
to the City of Roanoke for making the first night of Dickens of a
Christmas a success. He advised that Downtown Roanoke, Inc.,
recruited participants from schools, churches, community groups,
businesses, and invited other public participation in the parade, such
as a wheel brass band, broad local participation ranging from cub
scouts to The Salvation Army to the William Fleming High School and
the Patrick Henry High School bands, and the Lord Botetourt and
Christiansburg Middle School Bands, among others. He explained that
parade participants have been asked to dress in period clothing and to
use authentic materials that reflect the era; 43 entries are included in
the parade which will begin at 6:00 p.m., at the intersection of
Albemarle Avenue and Jefferson Street, proceed to Campbell Avenue
and end at the review stand on the City Market Square where six
awards will be presented to parade participants.
PUBLIC HEARING
COUNCIL: Pursuant to action taken by Council at its meeting on
Monday, November 1, 1999, the City Clerk having advertised a public
hearing for Monday, December 6, 1999, at 2:00 p.m., or as soon
thereafter as the matter may be heard, on the issue of whether City
Council should increase the salaries of the Mayor and Council
Members for the fiscal year beginning July 1, 2000, the matter was
before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Monday, November 8, 1999, and Monday,
November 29, 1999.
(See publisher's affidavit on file in the City Clerk's Office.)
Mr. Bob Caudle, 4231 Belford Street, S. W., appeared before
Council in support of a pay increase for the Mayor and Members of
Council and advised that all City staffshould be properly compensated
for their efforts. He stated that Council Members did not run for office
with idea of making money and he appreciates the sacrifice of Council
Members on behalf of the citizens of the City of Roanoke. He advised
that having resided in numerous cities over the years, Roanoke is by far
the best and Council Members and City staff should be appropriately
compensated; some persons have suggested that the positions of
Mayor and Council Members should be professional, full time jobs,
however, he spoke against the suggestion because it would defeat the
purpose of volunteer service on City Council. He commended the City
of Roanoke on having a diversified Council, and advised that a solution
to the problem may be to appoint a committee to periodically review the
pay structure for the Mayor and Council so that Council will not be
placed in a position of recommending and voting on pay increases for
itself and he offered his volunteer service as a member of the
committee.
There being no further speakers, the public hearing was
concluded.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to three requests for a Closed Meeting to
consult with legal counsel on a matter of actual litigation; to discuss or
consider the acquisition or real property for public purpose or
disposition of publicly held real property where discussion in an open
meeting would adversely affect the bargaining position or negotiating
strategy of the public body; and to discuss personnel matters with
regard to vacancies on various authorities, boards, commissions and
committees appointed by the Council.
7
ACTION:
ACTION:
MINUTES: Minutes of the regular meetings of Council held on
Tuesday, September 7, 1999, and Monday, September 20, 1999, were
before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY ATTORNEY-COUNCIL: A report of the City Attorney
requesting that Council convene in a Closed Meeting to consult with
legal counsel on a matter of actual litigation, pursuant to Section 2.1-
344 (A)(7), Code of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
8
ACTION:
ACTION:
Mr. White moved that Council concur in the request of the City
Attorney to convene in a Closed Meeting to consult with legal counsel
on a matter of actual litigation, pursuant to Section 2.1-344 (A)(7), Code
of Virginia (1950), as amended. The motion was seconded by Mr. Swain
and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-CITY MANAGER-COUNCIL: A
report of the Acting City Manager requesting that Council convene in
a Closed Meeting to discuss or consider a matter regarding acquisition
of real property for public purpose or disposition of publicly held real
property where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended,
was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Acting
City Manager to convene in a Closed Meeting to discuss or consider a
matter regarding the acquisition of real property for public purpose or
disposition of publicly held real property where discussion in an open
meeting would adversely affect the bargaining position or negotiating
strategy of the public body, pursuant to Section 2.1-344 (A)(3), Code of
Virginia (1950), as amended. The motion was seconded by Mr. Swain
and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
SCHOOLS: A report of the Acting City Manager in response to a
request of Council Member Swain at the regular Council meeting held
on Wednesday, October 20, 1999, for information regarding the impact
of the City's fitness centers on business in the private sector, was
before Council.
ACTION:
The Acting City Manager advised that seven area businesses
were contacted to discuss their membership and to inquire as to what
type of impact the City's fitness centers would have on their current
operation; with regard to the issue of price, the City charges
$15.001month for City residents and $22/month for non-residents and
private businesses all share an initiation fee and a monthly fee; on the
issue of direct competition, six of the seven businesses did not believe
that the City fitness centers would have an impact on their
memberships; however, the YMCA Family Center, located on Orange
Avenue, stated that the new Addison Fitness Center would be in direct
competition for memberships, although YMCA staff expressed the
opinion that the area should be able to support both centers.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
ELECTIONS: A communication from Gilbert E. Butler, Jr.,
Secretary, Roanoke City Electoral Board, transmitting the following
certified copy of the Abstract of Votes cast in the General and Special
Election held in the City of Roanoke on Tuesday, November 2, 1999,
was before Council.
"ABSTRACT OF VOTES
cast in the City of Roanoke, Virginia,
at the November 2, 1999 General Election, for:
MEMBER
SENATE OF VIRGINIA
21 st District
NAMES OF CANDIDATES AS ON BALLOT
John S. Edwards
TOTAL VOTES
RECEIVED
(IN FIGURES)
12,668
10
William H. Fralin 7,043
Total Write-In Votes (See Write-Ins Certification) 5
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on November 2, 1999, do hereby certify that the above is a true and
correct Abstract of Votes cast at said election for Member of the House
of Representatives in the Congress of the United States.
Given under our hands this 3rd day of November, 1999.
A copy teste:
[ELECTORAL
BOARD
SEAL]
Carl T. Tinsley, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
WRITE-INS CERTIFICATION
Roanoke City
Member Senate of Virginia
21st District
Write-Ins
General Special Election
November 2, 1999
Total Votes
Received
(in figures)
Invalid Write-Ins
Valid Write-Ins (List in alphabetical order)
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on November 2, 1999, do hereby certify that, with the continuation
pages indicated, the above is a true and correct certification of the
write-in votes cast at said election for the office indicated above.
Given under our hands this 3rd day of November, 1999.
11
A copy teste:
[Electoral
Board
Seal]
Carl T. Tinsley, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
"ABSTRACT OF VOTES
cast in the City of Roanoke, Virginia,
at the November 2, 1999 General Election, for:
MEMBER
HOUSE OF DELEGATES
16th District
NAMES OF CANDIDATES AS ON BALLOT
TOTAL VOTES
RECEIVED
(IN FIGURES)
Clifton A. "Chip" Woodrum 9,233
Alexi R. Sadjadi 1,429
Total Write-In Votes (See Write-Ins Certification) 0
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on November 2, 1999, do hereby certify that the above is a true and
correct Abstract of Votes cast at said election for Member of the House
of Representatives in the Congress of the United States.
Given under our hands this 3rd day of November, 1999.
A copy teste:
[ELECTORAL
BOARD
SEAL]
Carl T. Tinsley, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
12
"ABSTRACT OF VOTES
cast in the City of Roanoke, Virginia,
at the November 2, 1999 General Election, for:
MEMBER
HOUSE OF DELEGATES
17th District
NAMES OF CANDIDATES AS ON BALLOT
TOTAL VOTES
RECEIVED
(IN FIGURES)
A. Victor "Vic" Thomas 7,255
Total Write-In Votes (See Write-Ins Certification) 3
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on November 2, 1999, do hereby certify that the above is a true and
correct Abstract of Votes cast at said election for Member of the House
of Representatives in the Congress of the United States.
Given under our hands this 3rd day of November, 1999.
A copy teste:
[ELECTORAL
BOARD
SEAL]
Carl T. Tinsley, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
WRITE-INS CERTIFICATION
Roanoke City
Member House of Delegates
17th District
General Special Election
November 2, 1999
Total Votes
Received
(in figures)
Write-Ins
13
ACTION:
ACTION:
Invalid Write-Ins
Valid Write-Ins (List in alphabetical order)
Robert Robertson
Clifton A. "Chip" Woodrum
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on November 2, 1999, do hereby certify that, with the continuation
pages indicated, the above is a true and correct certification of the
write-in votes cast at said election for the office indicated above.
Given under our hands this 3rd day of November, 1999.
A copy teste:
[Electoral
Board
Seal]
Carl T. Tinsley, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
Mr. White moved that the communication and Abstract of Votes
be received and filed. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
COMMITTEES-ZONING: A communication from Robert Copty
tendering his resignation as a member of the Board of Zoning Appeals,
effective December 31, 1999, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
14
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CULTURAL SERVICES COMMITTEE-INDUSTRIES-OATHS OF
OFFICE-COMMITTEES: The following reports of qualification were
before Council:
ACTION:
Thelma R. Holland as a member of the Cultural Services
Committee for a term ending June 30, 2000; and
Lynn D. Avis as a Director of the Industrial Development
Authority of the City of Roanoke for a term ending
October 20, 2003.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
SCHOOLS: Dr. E. Wayne Harris, Superintendent, Roanoke City
Public Schools, presented a briefing with regard to the "Even Start
Program", a family literacy program. He called attention to the
importance of young people beginning their education with a strong
skill and knowledge foundation as they build the future structure of
their education. He advised that it is critical that students be ready for
kindergarten and the single most influential and viable factor in
determining whether or not students are ready for kindergarten is their
participation in a pre-school program; however, not all families in
Roanoke City can afford pre-school.
15
Dr. Harris introduced Dr. Delores Johns, Director, Title I, Roanoke
City Public Schools; Anita Lee, Director of Resident Development,
Roanoke Redevelopment and Housing Authority; David Baldwin,
Director of Resident Services, Roanoke Redevelopment and Housing
Authority; and Marianne Gibson, Coordinator, "Even Start Program" all
of whom made it possible for Roanoke City to receive the competitive
grant that will allow the school system to participate in the "Even Start
Program. He explained that "Even Start" is an unique family literacy
program which is an innovative collaboration between Roanoke City
Public Schools, the Title I Program, and the Roanoke Redevelopment
and Housing Authority; and funding was secured through a highly
competitive grant process from the United States Department of
Education. He stated that the partnership is designed to integrate early
childhood education with adult education through three major
strategies: (1) adult literacy training through GED instruction; (2) pre-
school education for three, four and five year old children to prepare
them for kindergarten; and (3) parent education instruction for
instructional carry over at home. Dr. Harris explained that the Roanoke
City Public Schools provide staff for the program under the direction of
Dr. Johns and Ms. Gibson which includes a parent educator, a GED
instructor/counselor and a pre-school teacher, and the Roanoke
Redevelopment and Housing Authority provides a two classroom
modular unit located at the Lincoln Terrace Housing community, along
with transportation for families who live in public housing and wish to
participate in the program. He stated that there is a day care
component for children under age three which is provided in order to
remove any potential barriers that would prevent a parent from
participating. He explained that hours of operation are from 9:00 a.m.,
until 2:00 p.m., with home visits by the counselor which provide an
important link between the home and the school site. He called
attention to three criteria in order for a family to be eligible to
participate in the program: (1) the family must reside in an attendance
area that includes one of the eight public housing communities; (2) the
family must have a child who is three, four or five years of age; and (3)
the family must have an interest in and a need for basic adult
education.
In summary, Dr. Harris presented a four minute video
highlighting the program.
Dr. Harris announced that six Roanoke City teachers recently
passed a rigorous certification program and advised that Roanoke City
is second only to Fairfax County in terms of the total number of
16
teachers who have successfully completed the program. He explained
that passage of the program is a significant achievement, especially
when one considers that Fairfax County has 13,000 teachers compared
to Roanoke City's 1,100 and yet Roanoke City has the second largest
number of teachers to pass the certification program; whereupon, he
commended their achievements.
Mr. White suggested that the teachers be recognized at a future
City Council meeting.
Without objection by Council, the Mayor advised that the briefing
by the Superintendent of Schools on the "Even Start Program" would
be received and filed.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
SIDEWALK, CURB AND GUTTER: The Acting City Manager
submitted a briefing advising that at Council's meeting on September
20, 1999, Councilman William White requested a report on the status of
curb, gutter and sidewalk efforts; and he was interested specifically in
work that had been completed versus work that had been planned, as
well as work that remains to be done.
The Acting City Manager called attention to a summary of two
construction contracts for new concrete curbs and sidewalks (Phase
III and Phase IV) as provided in Attachments A and B to the report; a
total of over $1 million for these two contracts will result in 43,000
square feet of new sidewalk and 29,000 linear feet of new curb over a
two year period; a "project sign" that includes project funding
information will be installed at certain work sites; curb and sidewalk
maintenance is a function of the City's Streets and Traffic Department,
which has budgeted $437,797.00 for curb and sidewalk repair in fiscal
year 1999-2000; through the end of October, $109,340.00 has been
expended for this purpose, which has resulted in the repair of 47,568
square feet of sidewalk and 865 feet of curb; and supplementing the
efforts of City crews is the recent creation of a crew from the Sheriff's
inmate work program.
17
ACTION:
It was noted that the 1999 street paving program is 92 per cent
complete; all streets listed in this year's program are complete with the
exception of paving on Salem Avenue and Campbell Avenue which
should not be paved until downtown traffic patterns are changed to
two-way travel in the latter part of the year 2000.
(For full text, see report on file in the City Clerk's Office.)
Council Member Swain called attention to the need for
sidewalk/curb on Cove Road from Lafayette Boulevard to Hershberger
Road, N. W., and referred to previous correspondence which rated the
project at approximately 150 on the City's list of sidewalk/curb projects.
He inquired as to the criteria for rating sidewalk/curb projects, who is
the responsible party for project rating, and why was that portion of
Cove Road from Lafayette Boulevard to Hershberger Road rated
approximately 150 on the priority list.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
SNOW REMOVAL: The Acting City Manager introduced a briefing
on snow removal efforts by the City.
Robert K. Bentgson, Acting Director of Public Works, presented
an update on the City's preparations in regard to snow and ice removal.
He advised that preparation for winter storms is a yearly process and
planning for snow and ice removal begins each year during fiscal year
budget preparations. He stated that at the end of each year's snow
and ice season, equipment is checked for defects and needed repairs,
repair parts are ordered, equipment repairs are scheduled and as new
equipment arrives, it is made ready for use in the upcoming winter
season. He stated that major preparation begins in October by
installing all snow and ice equipment to insure operational quality in
November, drivers are assigned to equipment, and provided with
instructions as to duties and responsibilities, along with a laminated
route map for their assigned snow and ice removal area. He added
that with all equipment in place, drivers operate their vehicles in test
runs on their assigned routes, allowing them to check for any unusual
or changing conditions on the roadways for which they are
responsible.
18
Mr. Bengtson advised that the snow and ice removal program
divides the City into 16 areas, each with its own assignment of
employees and equipment to assure equal service throughout the City;
and overall responsibility for snow and ice removal is under the
leadership of William Stuart, Manager of Streets and Traffic. He
explained that Streets and Traffic employees cover the north side of the
City, and Grounds Maintenance employees are assigned to routes on
the south side of the City, with snow and ice events staffed in 12 hour
shifts. He added that City streets are cleared in the following four
priorities based upon their importance in the overall traffic scheme: (1)
major thoroughfares and known trouble spots consisting of some
bridges or routes with sharp curves or steep slopes, (2) Valley Metro
bus routes, (3) school routes, and (4) all remaining neighborhood
streets. In regard to neighborhood streets, he stated that residents
who use off street vehicle parking would greatly assist the City's snow
removal efforts by not parking along the streets if possible. He added
that the downtown area provides unique problems because there is
little available space to pile up snow, therefore, City crews attempt to
melt as much of the snow as possible with chemicals and calcium
chloride; and due to traffic in downtown during medium to large snows,
City crews push the snow toward curbs which can at times be done
only at night when most vehicles are out of the downtown area. He
stated that if there is a large accumulation of snow, it must be hauled
away from the downtown area which is costly and time consuming, but
must be done because large amounts of snow in downtown are
disruptive to businesses, government services, pedestrians and
vehicular traffic. He advised that City crews with shovels, snow
blowers and tractors are assigned to remove snow and ice from public
sidewalks, steps, buildings, plazas and other public areas which is
labor intensive work and takes many hours to complete; and City wide
snow removal is a team effort because numerous departments that are
essential to successful snow and ice removal operations.
Mr. Bengtson stated that the City began this season with a total
of 2500 tons of salt in its two salt domes and an additional 1000 tons is
on order for delivery this winter. He explained that the City now has
two salt domes, one of which was constructed this year at a cost of
$131,000.00 which gives the City the capacity to store a total of 4,400
tons of salt on site at the Public Works Service Center. He added that
the City has 7500 gallons of liquid calcium chloride in stock and
sufficient funds to purchase more as needed, which is applied to some
streets to help lower the freezing point on the pavement so that snow
and ice are less likely to bond to the surface of the road and is mixed
with salt to enhance its effectiveness in melting snow.
19
Mr. Bengtson noted that during the past few years, the City has
funded a good program of replacing old equipment and adding new
equipment and techniques to its snow and ice fighting capabilities, and
one of the City's goals is to have every dump truck that is involved in
snow and ice removal equipped with not only a snow plow but also a
spreader. He emphasized that the City is aware of environmental
issues and will be as conservative as possible in situations involving
salt and other chemicals. He presented copy of the new snow removal
guide that was developed as a source of information for citizens which
describes the snow removal program, provides driving tips and other
information that will be helpful which will be made available to citizens
through various City offices, libraries, recreation centers and fire
stations.
Council Member Hudson requested that the City investigate the
feasibility of engaging the services of private contractors for snow and
ice removal on an as needed basis.
There was discussion with regard to City Code requirements for
clearing sidewalks of snow and ice in front of private residences, and
providing information to citizens on the City Page of The Roanoke
Times, along with tips for driving in snow and ice, and the need for
awareness of the environmental impact of using salt/chemicals in the
City's snow removal efforts.
There being no further discussion and without objection by
Council, the Mayor advised that the briefing would be received and
filed.
CITY EMPLOYEES-AFFIRMATIVE ACTION: The Acting City
Manager submitted a written report advising that the Affirmative Action
Plan provides for periodic briefing to Council on the status of equal and
affirmative action employment opportunities in City government; and
in addition, the report includes the City's efforts in the area of diversity.
It was further advised that Affirmative Action, EEO and diversity
activities participated in from April 1999 through October 1999 include
diversity in the Workforce Team; Newman Avenue Associates of
Harrisonburg, Virginia, was selected by the Diversity in the Workforce
Team to conduct diversity training for City employees; City-wide
diversity training began in November 1998 with approximately 300 City
employees receiving this day-long training; the Police Department and
the Sheriff's Department offer separate diversity training as a part of
20
their basic academies and ongoing in-service training programs; the
initial phase of the Employee Development Program will begin in
January 2000 by hiring a consultant to design the program; and the
intent of this program is to build skills of existing employees to prepare
them for internal job opportunities; a Community Resource Specialist
was hired by the Police Department; and Fire/EMS Chief Grigsby
created an ongoing communication system for female employees to
address gender issues.
It was explained that Dr. Benjamin Dixon, Vice-President of
Multicultural Affairs at Virginia Tech, is now a resource in the area of
diversity; the Supply Management Department verified businesses that
qualify as either a Minority Business Enterprise (MBE) or a Woman
Business Enterprise (WBE); Personnel Management Internship
Program has continued to pay dividends; and two interns from last
year's program have been hired, with new hires from this program
totaling 15 minorities and women within the past four years; the
Summer Youth Program hired 32 interns in its quest to provide
meaningful work skills to the City's youth; the Mayor's Committee for
Persons with Disabilities - Personnel Management staff continues to
serve and participate on committees to ensure that provisions of the
Americans With Disabilities Act (ADA) are followed; the ADA transition
plan, written in 1992, is being evaluated for compliance; and interviewer
training is being revamped to ensure that supervisors participating in
interviews are aware of permissible and impermissible questions to
ask, particularly in the area of disabilities; Sexual Harassment Training;
the City participated in the 13th Annual Ministerial Luncheon; the
Roanoke City School Board Business and Technical Education Council
is served by Personnel Management staff; conducted Military Base
recruitment, College and University recruitment, and Local recruitment;
Fire/EMS assigns a recruiting officer and a recruiting team to target
women and minorities in an effort to increase their numbers in the
employee candidate pool; weekly jobs available lists are provided to
Minority Churches/Fraternities and Sororities; and the CityWeb site has
provided an improved method to recruit applicants.
It was advised that the City Workforce Analysis indicates that the
percentage of minority and women employees, when compared to the
total workforce composition, increased between January 1, 1997 and
October 1, 1999; black males, as a percentage of the work force,
increased in the categories of Officials/Managers, Para-professionals
and Skilled Crafts; black females, as a percentage of the workforce,
increased in the categories of Officials/Managers, Professionals,
21
Protective Service, Paraprofessional and Clerical; white females, as a
percentage of the workforce, increased in the categories of
Officials/Managers, Protective Service and Paraprofessional; white
males, as a percentage of the workforce, increased in the categories of
Professionals and Service/Maintenance; and other males and females,
which include American Indian, Asian, Alaskan Native, Pacific Islander
and Hispanic, increased slightly or remained the same in all categories
where represented.
It was further advised that total numbers indicate an increase
City wide in the number of black females, other males and other
females, even though total employment decreased from 1,985 to 1,925
during the period January 1, 1997 to October 1, 1999; available
workforce data indicates that in most categories the City has continued
to maintain a total workforce composition of minorities that equals or
exceeds the percentage available in the labor market; some key new
hires and promotions during this time frame include an Assistant City
Attorney (BM), Economic Development Specialist (BF), Chief of
Planning and Community Development (WF), Deputy Director of Real
Estate Valuation (WF), Manager of Accounting Services (WF), Manager
of Utility Line Services, (BM), Police Chief (BM), Systems Analyst (BF)
and Youth Haven Manager (BF); Council hired a new City Manager,
Darlene Burcham, who will begin her service with the City in January
2000, who will be one of a few female City Managers in Virginia.
It was noted that Iow unemployment in the Roanoke Valley and
the Commonwealth of Virginia has a significant impact on the City's
ability to attract candidates for many jobs; salary range and pay
increases for public safety officers have had a positive impact on
recruiting efforts; new initiatives, in addition to current efforts, include
contracting for outdoor sign advertising and the use of technology to
support increased access to City employment opportunities; evaluating
the concept of a public safety cadet program as outlined in the Mayor's
State of the City Address; expanding the diversity program to
incorporate brown bag lunch sessions in order to discuss ongoing
issues; and surveying past diversity training program participants to
receive their reaction to diversity training and to receive their input
regarding future possibilities.
In conclusion, the Acting City Manager advised that national
debate continues regarding the fairness and importance of affirmative
action; however, the City of Roanoke has strengthened its support and
funding to a strong, legal, affirmative action program; by combining
22
past efforts with new initiatives, the City's affirmative action program
will be instrumental in supporting Council's efforts to continue efforts
toward for an inclusive and diverse City government.
(For full text, see report on file in the City Clerk's Office.)
Mr. James Croan, 914 Old Country Club Road, N. W., raised the
following questions:
How many departments employ no African-Americans?
What are the true qualifications of African-American
professional employees? How many African-American
employees are over qualified for the positions they hold?
How many African-American secretaries have four year
college degrees?
How committed is the City to diversity training? Is there
a requirement for all City employees to enroll in diversity
training? Is conflict resolution a part of diversity training?
In regard to Attachment D to the Acting City Manager's
report, City of Roanoke Workforce Analysis, how would
the figures compare if the Roanoke MSA was not used?
Also, in regard to Attachment D, page 2, to the report,
Mr. Croan requested a clarification of"available workforce
percentage".
The Mayor requested that Mr. Croan's questions be referred to
the Acting City Manager for appropriate response, with a copy to
Council.
Without objection by Council, the Mayor advised that the report
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
GREENWAY SYSTEM: The Acting City Manager submitted a
written report advising that the City endorsed the Roanoke Valley
Conceptual Greenways Plan on April 21, 1997, and amended the City's
Comprehensive Plan to include the Greenways Plan (Ordinance No.
33357-042197); several greenway projects are in the process of
development within the City, including planning of the Roanoke River
Greenway which will begin soon, the Lick Run Greenway, the Mill
23
ACTION:
Mountain Greenway, the Tinker Creek Greenway, and the Railside
Linear Walk is under construction; and the Greater Raleigh Court Civic
League is planning a greenway using a grant from City through the
Roanoke Neighborhood Partnership.
It was further advised that the City has no policy guiding the
planning, development, ownership or maintenance of greenways, and
no policy allowing or defining the acquisition of properties or property
rights for greenways; a policy is needed because citizens continue to
request greenway development and because several greenway projects
are in the planning stages; the plan for the Lick Run Greenway includes
several privately-owned properties which are to be conveyed to the City
for the construction of the greenway; the value of these parcels is part
of the local match to Federal funds provided through the Virginia
Department of Transportation's Transportation Enhancements
Program; current property owners of record have agreed to donate the
properties for the project; and a policy is needed to allow the City to
receive the properties to enable the project may proceed; the Railside
Linear Walk is currently under construction; and a policy is needed to
manage long term ownership and maintenance issues.
The Acting City Manager recommended that Council adopt a
proposed Greenway Policy, which sets a working definition of
greenways, establishes general procedures for planning, sets
guidelines for development, provides guidelines for acquisition and
ownership of properties and property rights, and addresses funding for
development, operation, and maintenance of greenways.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34579-120699) AN ORDINANCE approving and adopting a
Greenway Policy; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 359.)
Mr. Trout moved the adoption of Ordinance No. 34579-120699.
The motion was seconded by Mr. Swain.
Mark Petersen, 2715 10th Street, N. W., called attention to
telephone calls he received from fellow citizens who reside in his
neighborhood opposing the Lick Run Greenway, because the City is
24
accepting land that it has not as yet identified funding for greenway
maintenance. He stated that his response to that concern would be
that the City could easily pursue private sector funding at a later date
through either an adopt-a-greenway program or to approach Target or
Wal-Mart with a request to include the Lick Run Greenway in their
environmental grant programs that serve the community. He advised
that greenways make economic sense and the Lick Run Greenway is
the most convincing argument for greenways because it will link the
downtown area with the suburban area near the Valley View Mall
complex, and link neighborhoods so that all persons can enjoy a facility
that will be to the mutual benefit of greenway users and to alternative
transportation boosters alike. He advised of his support of the Acting
City Manager's recommendation regarding a proposed Greenway
Policy.
Ordinance No. 34579-120699 was adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
HUMAN DEVELOPMENT-TOTAL ACTION AGAINST POVERTY:
The Acting City Manager submitted a written report advising that Total
Action Against Poverty (TAP) has received funding from the City of
Roanoke since 1974; during fiscal year 1995-96, Council approved the
reformatting of the Citizens Services Committee into two committees
to review funding requests from cultural and human service agencies;
TAP was requested to submit information to the City's Office of Human
Development to contract for direct service provisions which include
Community Development, Education and Employment, Transitional
Living Center (TLC), Offender Services, Women's Resource Center
(WRC) and Single Room Occupancy (SRO).
The Acting City Manager recommended that he be authorized to
contract with Total Action Against Poverty to provide those services
described in the proposed contract.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
25
(#34580-120699) A RESOLUTION authorizing the City Manager to
enter into a contract with Total Action Against Poverty (TAP), to provide
certain program services for the City, upon certain terms and
conditions.
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 360.)
Mr. Trout moved the adoption of Resolution No. 34580-120699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Council Member Swain requested statistical data on the
effectiveness of the Child Health Investment Partnership program;
whereupon, a representative of Total Action Against Poverty advised
that a response would be forthcoming.
HEALTH DEPARTMENT: The Acting City Manager submitted a
written report advising that Subsections A and B of Section 32.1-31 of
the Code of Virginia (1950), as amended, provides as follows:
"The governing body of any city may enter into a contract
with the State Board of Health for the operation of the
local health department in such city. Each contract
between a city and the Board shall specify the services to
be provided in addition to the services required by law and
shall contain other provisions as the Board and the
governing body may agree upon."
It was further advised that a local commitment statement was
used in previous years to certify that Council appropriated a given
amount for the support of the Roanoke City Health Department; and the
contract establishes that legal defense with respect to services
performed pursuant to local ordinance, enabling legislation set out in
Title 15.1 of the State Code, and other services set out in the contract
will be provided by the City Attorney.
26
ACTION:
It was explained that a contract between the Commonwealth of
Virginia and the City of Roanoke is necessary for proper billing to
localities for health and environmental services; funding in the amount
of $984,857.00 is needed in order to meet the required local match;
funding in the amount of $979,805.00 was included in the fiscal year
1999-2000 resource allocation plan adopted by Council; an additional
$5,052.00 has been transferred to the Health Department budget in
order to meet the required local match (40.36 per cent of total
cooperative budget); the 1999-2000 Health Department budget is based
on approved funding as follows: State - $1,455,324.00 and Local Match -
$984,857.00; and services to be included in the contract include
Communicable Disease Services, Child Health Services, Maternal
Health Services, Family Planning Services, Environmental Health
Services, Management and Support Services, Dental Health Services,
Specialty Clinic Services, Other Public Health Services including
Medicaid Nursing Home Screening and Public Health Service provided
under local ordinance including Insect Control, Rodent Control,
Swimming Facilities and Grocery Store Delicatessens.
The Acting City Manager recommended that he be authorized to
execute the amendment to the contract, approved as to form by the City
Attorney, with the State Health Department as provided for in the Code
of Virginia.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34581-120699) A RESOLUTION authorizing the Acting City
Manager, or his designee, or the City Manager, or the City Manager's
designee, to enter into Amendment No. 2 to the contract for services
with the Virginia Department of Health relating to the operation of the
local Health Department, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 62, page 361.)
Mr. Hudson moved the adoption of Resolution No. 34581-120699.
The motion was seconded by Mr. Trout and adopted by the following
vote:
27
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-GRANTS-FDETC: The Acting City Manager submitted
a written report advising that the Fifth District Employment and Training
Consortium (FDETC) administers the Federally funded Job Training
Partnership Act (JTPA)for the Fifth Planning District; the FDETC serves
eligible residents in the counties of Alleghany, Botetourt, Craig and
Roanoke as well as the cities of Clifton Forge, Covington, Roanoke and
Salem; FDETC serves two primary client populations which include
economically disadvantaged and dislocated workers; the City is the
grant recipient for FDETC funding; and Council must appropriate
funding for all grants and other monies received by the FDETC.
It was further advised that the Governors's Employment and
Training Department (GETD) has sent to the Consortium Notices of
Award for additional monies for programs which include on-the-job
training, work experience, job related education, classroom training,
job placement activities, and remedial education in the following
amounts: Title III-F (Dislocated Workers) - $40,745.00, One Stop Career
Implementation Funds - $5,343.00 and Incentive Award for 1999 -
$26,153.00.
It was explained that the Virginia Employment Commission has
notified the Consortium of an additional allocation of $50,000.00 to
operate a Governor's Regional Project for fiscal year 2000; the State
Department of Social Services has notified the Consortium of the
approval of a grant in the amount of $507,586.00 to operate a Welfare-
to-Work program for fiscal year 2000; Family Services of Roanoke
Valley has entered into an agreement with the Consortium in which the
Consortium has agreed to provide job placement assistance to
approximately 100 referrals from parole officers for Drug Court during
the 12 month period from November 1999 to October 2000; and Family
Services of Roanoke Valley will pay $19,795.00 to the Consortium for
this service.
The Acting City Manager recommended that Council appropriate
the FDETC's funding totaling $649,622.00 and increase the revenue
estimate by $649,622.00, in accounts to be established in the
Consortium Fund by the Director of Finance.
28
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34582-120699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Consortium Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 361.)
Mr. Trout moved the adoption of Ordinance No. 34582-120699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-BRIDGES-DOWNTOWN NORTH: The Acting City
Manager submitted a written report advising that the Consultant Design
Services Contract for the Downtown North Parking Garage and
conversion of First Street Bridge to a pedestrian bridge includes the
area bounded by Wells Avenue, Gainsboro Road, Jefferson Street and
Shenandoah Avenue; and several projects are proposed for the project
area including the Roanoke Higher Education Center to be located in
the former Norfolk and Western General Office Building North,
Shenandoah Crossing (market-rate rental apartments) to be located in
the Norfolk and Western General Office Building South and "The Yard"
at Henry Street, and a commercial development project, which includes
the Crew Suites Office Building and Caboose Convenience Store,
proposed by the Roanoke Neighborhood Development Corporation.
It was further advised that all of the proposed development
require some degree of public parking, with approximately 600 spaces
needed; the intent is to construct a garage with as many spaces as
possible for an overall project cost of $5,000,000.00, with the remainder
being available from surface and on-street parking; the proposed
garage is to be located on property bounded by Shenandoah Avenue,
Centre Avenue, First Street and the rear of General Office Building
South; it is also intended to rehabilitate the existing First Street Bridge
29
ACTION:
for use as a pedestrian bridge at a project cost of $700,000.00; it is
proposed that the bridge design will be done concurrently with the
proposed parking garage due to their close proximity; and a consultant
is needed to prepare preliminary and final engineering drawings.
It was explained that a request for consultant qualifications
proposals was advertised; proposals were received from six firms; a
consultants selection committee interviewed Hayes, Seay, Mattern and
Mattern, Inc., Marcellus Wright Cox and Smith Architects, Echols-
Sparger Architect, and SMBW Architects; and the selection committee
chose the firm Hayes, Seay, Mattern and Mattern, Inc., as the best
qualified consultant for the proposed work.
The Acting City Manager recommended that he be authorized to
execute a contract, in a form to be approved by the City Attorney, with
Hayes, Seay, Mattern and Mattern, Inc., in the amount of $450,000.00, to
provide professional design and engineering services for the
Downtown North Parking Garage, and $110,000.00 forsuch services for
the First Street Bridge conversion, for a total contract amount of
$560,000.00; funding is available from the sale of Series 1999 bonds for
the First Street Bridge; transfer $110,000.00 to an account to be
established by the Director of Finance entitled "First Street Pedestrian
Bridge"; funding is available from Capital Fund Interest Income for the
Downtown North Parking Garage; and appropriate $500,000.00,
$450,000.00 for Hayes, Seay, Mattern and Mattern, Inc. contract and
$50,000.00 contingency, to an account to be established by the Director
of Finance entitled "Downtown North Parking Garage."
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34583-120699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 364.)
Mr. Trout moved the adoption of Ordinance No. 34583-120699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
3O
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following resolution:
(#34584-120699) A RESOLUTION authorizing a contract with
Hayes, Seay, Mattern & Mattern, Inc., for the provision of professional
design and engineering services for the Downtown North Parking
Garage and First Street Bridge Conversion Project.
(For full text of Resolution, see Resolution Book No. 62, page 365.)
Mr. Trout moved the adoption of Resolution No. 34584-120699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of October, 1999.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
Financial Report would be received and filed.
AUDITS/FINANCIAL REPORTS-PENSIONS: The Director of
Finance submitted a written report presenting the audited fiscal year
1999 Comprehensive Annual Financial Reports for the City of Roanoke
and the City of Roanoke Pension Plan.
It was advised that the unaudited General Fund Capital
Maintenance and Equipment Replacement Program (CMERP) of
$3,323,410.00 reported at the August 2, 1999 Council meeting is
unchanged; the unaudited School Fund Capital Maintenance and
31
ACTION:
Equipment Replacement Program (CMERP) of $1,015,462.00 reported
on August 2, 1999 is also unchanged; these balances are available for
future appropriation ordinances to be approved by Council; and the
sound financial condition of the City's governmental, proprietary, and
fiduciary operating funds is attributable to those difficult decisions
which Council makes to allocate the City's limited resources to meet
the needs of the citizens of Roanoke.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the report
would be received and filed.
BUDGET-RISK MANAGEMENT FUND: The Director of Finance
submitted a written report advising that Section 2-188.1, Reserve for
self-insured liabilities, Code of the City of Roanoke (1979), as amended,
stipulates that, at the conclusion of each fiscal year, $250,000.00, to the
extent available from any undesignated General Fund balance at the
end of such fiscal year, shall be reserved for self-insured liabilities of
the City; the maximum balance of the reserve is three per cent of total
General Fund appropriations for the concluded fiscal year; and as
such, at June 30, 1999, $250,000.00 was reserved in the General Fund
for self-insured liabilities.
The Director of Finance transmitted a budget ordinance
appropriating the $260,000.00 reserved in the General Fund for self-
insured liabilities to be transferred to the Risk Management Fund where
the remaining self-insurance reserve exists; and advised that the
budget ordinance also establishes a revenue estimate in the Risk
Management Fund for the transfer, thereby increasing the Reserve for
Self-Insured Liabilities.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34585-120699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Risk Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 366.)
32
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34585-120699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY CODE-TAXES: The Director of Finance submitted a written
report advising that Section 32-193 of the Code of the City of Roanoke,
1979, as amended, requires local dealers in cigarettes to purchase a
stamp from the City and affix a tax stamp or meter each package of
cigarettes prior to the sale to the consumer of the cigarettes; Section
32-199 of the Code of the City of Roanoke provides for seizure of
cigarettes which are subject to the tax but have no stamps or metered
markings present; once cigarettes have been seized, the City Code
requires that a public auction be held of the forfeited cigarettes; and
Section 58.1-3832(4) of the Code of Virginia, 1950, as amended,
provides that cigarettes confiscated for illegal evasion of the cigarette
tax may be disposed of by sale or other method deemed appropriate by
the local taxing authority.
It was further advised that the Commissioner of the Revenue's
Office enforces the cigarette tax by inspecting the premises of retailers
and by confiscating cigarettes subject to the tax which have no stamps
or metered markings; these cigarettes are turned over to the Office of
Billings and Collections to conduct a public auction of forfeited
cigarettes; on the average, eight hours of staff time is required to
prepare and conduct the auction and average revenue from such
auction is $255.00; the City has surveyed a number of localities across
the state and found that most of the localities destroyed the seized
cigarettes rather than selling them to the public at auction; other
localities negotiated to return the cigarettes to the manufacturer to
ensure that the cigarettes did not return to the market place and some
localities enforced penalties; and most localities expressed concern
with selling cigarettes to the general public.
The Director of Finance recommended that Council amend
Section 32-199 of the Code of the City of Roanoke, 1979, as amended,
to provide that confiscated cigarettes be destroyed instead of
auctioned.
33
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34586-120699) AN ORDINANCE amending and reordaining §32-
199, Seizure and Sale of Unstamped Cigarettes, of Article VIII, of
Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as
amended, to provide for the seizure and destruction of unstamped
cigarettes, pursuant to the provisions of the foregoing article, by the
Director of Finance, the Commissioner of Revenue, or the License
Inspector; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 367.)
Mr. Hudson moved the adoption of Ordinance No. 34586-120699.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF COMMITTEES:
ROANOKE CiViC CENTER: A report of the Roanoke Civic Center
Commission in connection with catering management services at the
Roanoke Civic Center, was before Council:
The Civic Center commission recommended the following:
Award a contract with Fells Point Catering, Inc., to provide
catering management services to the Roanoke Civic
Center for a period of one year, beginning October 4, 1999
and ending October 3, 2000, with options for the City to
renew for up to an additional two two year periods.
Authorize the Acting City Manager and the City Clerk to
execute and attest, respectively, the necessary
documents, in a form to be approved by the City Attorney.
Reject the other proposal.
34
(For full text, see reports on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34587-120699) A RESOLUTION accepting the proposal of Fells
Point Catering, Inc., d/b/a Hightopps Catering (Fells Point)for providing
catering management services for the Roanoke Civic Center facilities;
authorizing a contract with Fells Point for such catering management
services; and rejecting other proposals made to the City.
(For full text of Resolution, see Resolution Book No. 62, page 369.)
ACTION:
Mr. Harris moved the adoption of Resolution No. 34587-120699.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
AIR RIGHTS-WATER RESOURCES-SPECIAL PERMITS: Council
Member Linda F. Wyatt, Chairperson, Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
a revocable license to Avis Construction Company, Inc., for
encroachment of a fire escape on an existing building located at 129
East Campbell Avenue into the airspace over the right-of-way along
Williamson Road.
A staff report advised that the building located at 129 East
Campbell Avenue was constructed around 1910, and is currently owned
by Avis Construction Company, Inc; the previous owner intended to
develop the third floor for residential use and removed the old fire
escape located on the Williamson Road side of the building, which was
not required for residential use; the current owner has developed the
third floor into office space which requires a separate exterior exit
under the fire code; and the fire escape has been replaced in
approximately the same location as it was before under a temporary
revocable permit issued by the Acting City Manager.
35
ACTION:
It was further advised that the owner has requested a permanent
encroachment permit for a fire escape on the Williamson Road side of
the building; and the fire escape is approximately 19' long and will
extend approximately 5'4" into the airspace above the sidewalk in the
Williamson Road right-of-way.
The Water Resources Committee recommended that Council
authorize a revocable license, in a form acceptable to the City Attorney,
to allow encroachment of a fire escape into the airspace over the right-
of-way for Williamson Road.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
(#34588) AN ORDINANCE granting a revocable license for
encroachment of a fire escape installed on an existing building,
encroaching approximately 5' 4" over and into airspace approximately
10' 6" above the public sidewalk right-of-way along the Williamson
Road side of the building located at 129 East Campbell Avenue, Official
Tax No. 4010911, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 374.)
The motion was seconded by Mr. Trout and adopted by the
following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY PROPERTY-LEASES-WATER RESOURCES: Council
Member Linda F. Wyatt, Chairperson, Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
extending the lease with Budget Rent-A-Car, Inc., for a one-acre parcel
of property located on Municipal Road, N. W.
A staff report advised that Council, by Ordinance No. 27325,
dated December 3, 1984, authorized execution of a lease for a period of
five years, with provision for an additional five-year extension, of a one-
acre parcel of property to Budget Rent-a-Car of Roanoke, Inc., for
36
ACTION:
facilities to be used for the maintenance, servicing and storage of
lessees' vehicles; subsequent five-year extensions to the original lease
were authorized by Council in 1989 and in 1994; extensions are based
on a formula in the lease providing for a lease rate often per cent of fair
market value of the land, but less off-site improvement value, and
adjusted for inflation by the Consumer Price Index (CPI).
1989 Rate: ($100,000.00 - $13,840.51) x 10 per cent = $ 8,615.95
1994 Rate: ($115,750.00 - $16,020.39) x 10 per cent = $ 9,972.96
1999 Rate: ($129,813.63 - $17,966.87) x 10 per cent = $11,184.68
It was further advised that Budget Rent-a-Car, Inc., has requested
an extension of the current lease; and City staff has negotiated an
extension of the current lease, for a term of five years, for a total lease
fee of $55,923.40; and total value of the previous five year lease was
$49,864.80.
The Water Resources Committee recommended that Council
hold a public hearing and, lacking any comments to the contrary,
authorize execution of an extension to the lease with Budget Rent-a-
Car, Inc., for a term of five years, in a form to be approved by the City
Attorney.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that Council concur in the recommendation to
hold a public hearing on Monday, December 20, 1999, at 7:00 p.m., or
as soon thereafter as the matter may be heard, in the City Council
Chamber. The motion was seconded by Mr. Harris and unanimously
adopted.
LIBRARIES: Council Member Carroll E. Swain, Chairperson, Bid
Committee, presented a written report on behalf of the Committee, in
connection with bids received by the City to replace the chiller and
perform related work at the Roanoke City Main Library; whereupon, he
recommended that Council authorize the Acting City Manager to enter
into a contractual agreement with Valley Boiler, Inc., in accordance with
contract documents as prepared by Lawrence Perry and Associates,
Inc., in the amount of $86,184.00 and 120 consecutive calendar days,
said contract to be approved as to form by the City Attorney; and that
Council reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
37
ACTION:
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
(#34589-120699) AN ORDINANCE accepting the bid of Valley
Boiler, Inc., to replace the chiller and perform the related work at the
Roanoke City Main Library, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 370.)
Mr. Swain moved the adoption of Ordinance No. 34589-120699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
RAILSlDE LINEAR WALK: Council Member Carroll E. Swain,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for
construction of the Railside Linear Walk/Park - Phase IV Project.
It was advised that construction of the Railside Linear Walk/Park
is proceeding in various phases; Phase I has been completed, Phase
II (Phase lB) and Phase III will be completed during December 1999, and
Phase IV will construct only the plaza area located on the east end of
Warehouse Row; InSystems Technologies is renovating the warehouse
on the east end of Warehouse Row and plans to move into the building
on December 3, 1999; the plaza is being constructed as a separate
phase in order to accommodate Insystem's start-up in its new location
by providing Insystems with access to the east side of its building prior
to completion of the final Railside Linear Walk/Park phase; and Phase
V, the elevated walkway, will be advertised for bids pending conclusion
of right-of-way acquisition.
The Bid Committee recommended that Council authorize the
Acting City Manager to enter into a contractual agreement, in a form to
be approved by the City Attorney, with U. S. Construction Co. of
38
ACTION:
Roanoke, in the amount of $247,606.00 and 120 consecutive calendar
days, to construct Phase IV of the Railside Linear Walk/Park Project;
and authorize the Director of Finance to transfer $272,366.00 (which
consists of $247,606.00 for the contract amount and $24,760.00 for
contingency) from 1996 Bond Fund Account No. 008-052-9701-9180 to
an account to be established by the Director of Finance for Railside
Linear Walk/Park - Phase IV.
The Acting City Manager submitted a written report concurring
in the recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34590-120699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 371.)
Mr. Swain moved the adoption of Ordinance No. 34590-120699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34591-120699) AN ORDINANCE accepting the bid of U.S.
Construction Co. of Roanoke for construction of Phase IV of the
Railside Linear Walk/Park, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 372.)
39
ACTION:
Mr. Swain moved the adoption of Ordinance No. 34591-120699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ACTION:
ZONING: Ordinance No. 34578, rezoning two tracts of land lying
in the Norwich area of the City of Roanoke located at 2203 and 2209
Buford Avenue, S. W., identified as Lots 28 and 32, Official Tax Nos.
1421318-1421322, inclusive, from LM, Light Manufacturing District, to
RS-3, Single Family Residential District, pursuant to a petition filed in
the City Clerk's Office on August 31, 1999, having previously been
before the Council for its first reading on Monday, November 15, 1999,
read and adopted on its first reading and laid over, was again before
the body, Mr. Trout offering the following for its second reading and
final adoption:
(#34578-120699) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No.142, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 358.)
Mr. Trout moved the adoption of Ordinance No. 34578-120699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
40
ACTION:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
COUNCIL-PUBLIC WORKS-BUILDINGS: Council Member Hudson
inquired about the status of the structure located at the corner of
Williamson Road and Campbell Avenue, S. W.; whereupon, the Acting
Director of Public Works advised that property owners will install a
fenced in construction area around the site in the near future.
BUSES-DISABLED PERSONS: Council Member Wyatt advised
that it has come to her attention that due to a policy decision, the
CORTRAN and STAR transportation systems are not permitted to cross
jurisdictional lines; therefore, some citizens using the transportation
systems can not reach their destinations. She requested that the Acting
City Manager investigate the matter to determine if a reciprocal
agreement can be reached allowing the two transportation systems to
cross jurisdictional lines.
Without objection by Council, the Mayor advised that the matter
would be referred to the Acting City Manager for report.
CITY PROPERTY-INDUSTRIES-WATER RESOURCES: Ms. Wyatt
moved that the City Clerk be authorized to advertise a public hearing
for Monday, December 20, 1999, at 7:00 p.m., or as soon thereafter as
the matter may be heard, in the City Council Chamber, in regard to
conveyance of real property on Norfolk Avenue to InSystems
Technologies, Inc. The motion was seconded by Mr. Swain and
unanimously adopted.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
At 5:20 p.m., the Mayor declared the meeting in recess.
At 6:55 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Vice-Mayor Harris.
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Swain moved that each Member of City Council certify to the best of his
or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
41
ACTION:
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain
and Mayor Bowers ......................................................................... 6.
NAYS: None ......................................................................... 0.
(Vice-Mayor Harris was absent.)
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT: The
Mayor advised that the term of office of Lular R. Lucky as a member of
the Advisory Board of Human Development expired on November 30,
1999, and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Lular R. Lucky.
There being no further nominations, Ms. Lucky was reappointed
as a member of the Advisory Board of Human Development, for a term
ending November 30, 2003, by the following vote:
FOR MS. LUCKY: Council Members Trout, White, Wyatt, Hudson,
Swain and Mayor Bowers ............................................................... 6.
(Vice-Mayor Harris was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The Mayor advised that the terms of office of
Charles W. Hancock and Barbara N. Duerk as members of the Roanoke
Neighborhood Partnership Steering Committee expired on
November 30, 1999, and called for nominations to fill the vacancies.
Mr. Trout placed in nomination the names of Charles W. Hancock
and Barbara N. Duerk.
There being no further nominations, Mr. Hancock and Ms. Duerk
were reappointed as members of the Roanoke Neighborhood
Partnership Steering Committee, for terms ending November 30, 2000,
by the following vote:
42
ACTION:
ACTION:
ACTION:
FOR MR. HANCOCK AND MS. DUERK: Council Members Trout,
White, Wyatt, Hudson, Swain and Mayor Bowers ............................. 6.
(Vice-Mayor Harris was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The Mayor advised that the terms of office of Shirley M.
Bethel, Alfred T. Dowe, Jr., and Mark A. Harris as members of the
Roanoke Neighborhood Partnership Steering Committee expired on
November 30, 1999, and called for nominations to fill the vacancies.
Mr. Trout placed in nomination the names of Shirley M. Bethel,
Alfred T. Dowe, Jr., and Mark A. Harris.
There being no further nominations, Ms. Bethel, Mr. Dowe, and
Mr. Harris were reappointed as members of the Roanoke Neighborhood
Partnership Steering Committee, for terms ending November 30, 2003,
by the following vote:
FOR MS. BETHEL, MR. DOWE AND MR. HARRIS: Council
Members Trout, White, Wyatt, Hudson, Swain and Mayor Bowers ....... 6.
(Vice-Mayor Harris was absent.)
OATHS OF OFFICE-COMMITTEES-BUILDINGS/BUILDING
DEPARTMENT: The Mayor advised that the term of office of Ralph K.
Smith as a member of the Property Maintenance Code, Board of
Appeals, expired on November 10, 1999, and called for nominations to
fill the vacancy.
Mr. White placed in nomination the name of Ralph K. Smith.
There being no further nominations, Mr. Smith was reappointed
as a member of the Property Maintenance Code, Board of Appeals, for
a term ending November 10, 2003, by the following vote:
FOR MR. SMITH: Council Members Trout, White, Wyatt, Hudson,
Swain and Mayor Bowers .............................................................. 6.
(Vice-Mayor Harris was absent.)
43
There
at 7:00 p.m.
ATTEST:
COMMITTEES-DECEASED PERSONS: The Mayor advised that it
was the consensus of Council that the City Attorney be requested to
prepare the proper measure appointing a Blue Ribbon Committee
consisting of the following persons to submit recommendations to
honor the memory of the late Dr. Noel C. Taylor: Elizabeth T. Bowles,
James G. Harvey, II, Bob R. Caudle, Margaret C. Thompson, Alphonso
L. Holland, Sr., Warner N. Dalhouse, The Reverend Dwight O. Steele,
Robert A. Garland, Helen J. Hall, The Reverend E. T. Burton, Delvis O.
McCadden, Wendell H. Butler and David K. Lisk. He further advised that
the 14th member of the Blue Ribbon Committee will be appointed at the
December 20 Council meeting at which time Council will designate a
Chairperson.
being no further business, the Mayor declared the meeting adjourned
APPROVED
Mary F. Parker
City Clerk
David A. Bowers
Mayor
44
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
ACTION:
December 20, 1999
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
December 20, 1999, at 12:15 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, Virginia, with Mayor David A. Bowers presiding, pursuant to Rule 1,
Reqular Meetin.qs, of Section 2-15, Rules of Procedure, Code of the City of Roanoke
(1979), as amended.
PRESENT: Council Members William White, Sr. (arrived during the Closed
Meeting), Linda F. Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E. Swain,
James O. Trout and Mayor David A. Bowers ..................................................... 6.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
CITY ATTORNEY: A report of the City Attorney requesting that Council
convene in a Closed Meeting to consult with legal counsel on a matter of probable
litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended,
was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the request of the City Attorney to
convene in a Closed Meeting to consult with legal counsel on a matter of probable
litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
The motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ......................................................................................... 6.
NAYS: None .......................................................................................... 0.
(Council Member White arrived during the Closed Meeting.)
At 12:17 p.m., the Mayor declared the meeting in recess.
At 12:53 p.m., the meeting reconvened in the Council Chamber, with Mayor
Bowers presiding, and all Members of the Council in attendance.
ACTION:
COUNCIL: With respect to the Closed Meeting just concluded, Mr. White
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members White, Wyatt, Hudson, Swain, Trout
and Mayor Bowers .......................................................................................... 6.
NAYS: None .......................................................................................... 0.
(Vice-Mayor Harris was out of the Council Chamber.)
At 12:55 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, December 20, 1999, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Bowers presiding.
PRESENT: Council Members William White, Sr., Linda F. Wyatt, C. Nelson
Harris, W. Alvin Hudson, Jr., Carroll E. Swain, James O. Trout and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Vice-Mayor C. Nelson
Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
2
ACTION:
PRESENTATIONS:
ACTS OF ACKNOWLEDGEMENT: The Mayor recognized and
commended Dr. Kenneth D. Tuck, President of the American Academy
of Ophthalmology for the year 2000. He presented Dr. Tuck with a
Proclamation declaring Monday, December 20, 1999, as Dr. Kenneth D.
Tuck Day and a Key to the City in appreciation of his contributions to
the field of ophthalmology. He presented Mrs. Tuck with a crystal star
which is symbolic of the Star on Mill Mountain.
ACTS OF ACKNOWLEDGEMENT-CITY MANAGER: Mr. Trout
offered the following resolution recognizing the service of James D.
Ritchie as Acting City Manager from April 9, 1999, through
December 31, 1999:
(#34592-122099) A RESOLUTION recognizing the outstanding
service rendered to the City by James D. Ritchie as Acting City
Manager.
(For full text of Resolution, see Resolution Book No. 62, page 376.)
Mr. Trout moved the adoption of Resolution No. 34592-122099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
The Mayor presented Mr. Ritchie with a ceremonial copy of the
above referenced resolution and a Key to the City in recognition of his
service to the City.
ACTS OF ACKNOWLEDGEMENT-WATER RESOURCES: Mr. Trout
offered the following resolution declaring Monday, December 20, 1999,
as Media Day in the City of Roanoke.
(#34593-122099) A RESOLUTION declaring Monday,
December 20, 1999, as Media Day in the City of Roanoke, and
expressing the appreciation of this Council for those businesses and
advertising firms which contributed to the successful Join the Wave to
Save Campaign.
3
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 377.)
Mr. Trout moved the adoption of Resolution No. 34593-122099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
PROCLAMATIONS: The Mayor presented a Proclamation
declaring December 31, 1999, as Pause for Peace Day.
(For full text, see Proclamation on file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for a Closed Meeting to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Hudson and adopted by the following vote:
4
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
MUNICIPAL AUDITOR-COMMITTEES-AUDIT COMMITTEE:
Minutes of a meeting of the Audit Committee of Roanoke City Council
which was held on Monday, December 6, 1999, were before the body.
The Audit Committee considered the following items:
KPMG June 30, 1999 Reports:
City of Roanoke Letter of Recommendations
on Procedures and Controls
City of Roanoke Report to the Audit
Committee
City of Roanoke Pension Plan Letter to the
Pension Committee
City of Roanoke Independent Accountant's
Report on Applying Agreed-Upon
Procedures
Library Cash Receipts
Grants Compliance
Risk Management Insurance Question
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the Minutes be received and filed. The
motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET: A report of the Acting City Manager submitting the
following proposed budget study schedule for Council for fiscal year
2000-01, was before the body.
Proposed Budget Study Schedule
For City Council
Fiscal Year 2000-01
Date
Budget Preparation Activities
April 17, 2000
Public presentation of Fiscal Year 2000-01 recommended
budget, and the Consolidated Plan (HUD budget) to City
Council by City Manager.
April18,2000
Advertisements of public hearings on recommended budget,
tax rates, and HUD Consolidated Plan appear in newspapers.
May 1,2000
Public hearings on recommended budget, tax rates, and
Consolidated Plan.
** Requires Special Evening (7:00 p.m.) Meeting of Council **
May 3 - 5, 2000
City Council budget work sessions.
May 9,2000
City Council adopts General Fund, Proprietary Fund, and
School Fund budgets, approves an annual appropriation
ordinance, and adopts the HUD Consolidated Plan budget.
** Requires Special Meeting of Council **
The Acting City Manager recommended that Council consider the
proposed budget study schedule and take action at its meeting on
Tuesday, January 4, 2000, to formally approve the schedule, to enable
staff to proceed with the budget preparation process in an expedient
manner.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None .......................................................................0.
6
ACTION:
ACTION:
BLUE RIDGE COMMUNITY SERVICES: A communication from
Rodney P. Furr, Chairman, Blue Ridge Community Services Board of
Directors, recommending ratification of the appointment of John M.
Hudgins, Jr., as an at-large member of the Board of Directors to fill the
unexpired term of Rita Gliniecki ending December 31, 2000, was before
Council.
It was explained that the bylaws of the Board of Directors require
that members at-large be recommended by the Board to the five
participating localities and all five local governments must ratify
appointments.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the recommendation to
appoint John M. Hudgins, Jr., as an at large member of the Board of
Directors of Blue Ridge Community Services to fill the unexpired term
of Rita J. Gliniecki ending December 31, 2000. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
INDUSTRIES-ROANOKE ARTS COMMISSION-OATHS OF OFFICE-
COMMITTEES: The following reports of qualification were before
Council:
Margaret R. Baker as a Director of the Industrial
Development Authority of the City of Roanoke for a term
ending October 20, 2003; and
Anna Wentworth as a member of the Roanoke Arts
Commission for a term ending June 30, 2002.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Hudson and adopted by the
following vote:
7
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ANNUAL REPORTS-COMMITTEES: Christine A. Montgomery,
Chair, Mayors' Committee for People With Disabilities, presented the
Annual Report of the Committee. She advised that meetings are held
on the third Thursday during the months of March, June, September
and December at the High Street Baptist Church. She presented the
following recommendations of the Committee: (1) more parking is
needed for disabled persons, specifically on the Second Street side of
the Municipal Building; (2) October is National Employment of the
Disabled Month, and, in conjunction with the City, the Mayors'
Committee would like to recognize an employer and employee of the
year; and (3) appointment of a member of the Mayors' Committee to the
Carvins Cove Advisory Committee and the Parks and Recreation Master
Plan Committee who is familiar with cross disability issues and
regulating the Americans With Disabilities Act.
Ms. Montgomery advised that the Mayors' Committee
recommends that the Roanoke Valley Cable Access Channel - RVTV
Channel 3, provide closed captioning services for the deaf and hearing
impaired; whereupon, she introduced Ms. Betty Thompson, who
provides outreach services under contract with the Virginia Department
of the Deaf and Hard of Hearing, for remarks.
Ms. Thompson requested closed captioning on RVTV-Channel 3
for the hearing impaired and noted that the Federal Communications
Commission has a goal of providing 100 per cent captioning within
seven years. She explained that closed captioning is needed to enable
the deaf and hearing impaired to understand what is going on in their
community, local government and to improve access to the Emergency
Broadcast System in the event of disaster. She advised that
approximately 8.6 per cent of the population is hearing impaired which
includes .1 per cent that is classified as clinically deaf and
approximately 17,000 people in the Roanoke and Salem areas would
benefit from this service.
8
The Mayor advised that he has been informed by Council Member
Hudson who represents the City of Roanoke on the Roanoke Valley
Regional Cable Television Committee that the issue of closed
captioning for the deaf and hearing impaired will be considered by the
committee at its meeting on Wednesday, January 12, 2000.
There being no further questions or comments by the Members
of Council, the Mayor advised that without objection by Council, the
Annual Report of the Mayors' Committee for Persons With Disabilities
would be received and filed.
WESTERN VIRGINIA LAND TRUST: George E. Kegley, Board
Member, Preservation Alliance of Virginia, which is an umbrella
organization for preservation groups throughout the state with
approximately 160 organizations and the Western Virginia Land Trust,
advised that the Commonwealth of Virginia is running out of open
space (farm and forest land primarily). He explained that the
Commonwealth of Virginia is one of only three states on the eastern
seaboard without significant state funding for land conservation; the
State of North Carolina provides at least $60 million per year and the
State of Maryland provides over $70 million annually and other states
such as New Jersey and Florida have committed more than $10 million
per year, compared to $1.7 million in 1999 in the Commonwealth of
Virginia for this purpose. He added that the Preservation Alliance of
Virginia will request the General Assembly to dedicate funds each year
and asked that Council support their request for assistance by the
General Assembly.
Michael Van Ness, Executive Director, Western Virginia Land
Trust, advised that the loss of open space is a growing quality of life
concern as well as an environmental issue. He stated that parks and
playgrounds close to home are essential to the physical and social
well-being of a Iocality's youth and, in addition, trails and greenways
provide daily relief from congestion, and the loss of space gradually
diminishes quality of life and leads to increased congestion, loss of
wildlife habitat and natural scenic beauty. He advised that with
unplanned and rapid development of open space, Virginia is losing its
sense of place and community which is the essence of why many
persons and businesses choose to live in southwest Virginia. He
explained that the Western Virginia Land Trust has been working with
21 other supporting organizations on the Conservation Land Coalition,
spearheaded by the Virginia Chapter of the Nature Conservatory, in an
effort to encourage the Commonwealth of Virginia to allocate $40
9
million per year in dedicated funding which is greatly needed inasmuch
as there is renewed interest at the Federal level to fully fund the Land
and Water Conversation Fund. He added that the Land and Water
Conservation Fund would provide the Commonwealth of Virginia with
between $20 and $40 million peryear to purchase critical environmental
areas; however, for those Federal funds to be used, they must be
matched dollar for dollar with State funds, therefore, without some
mechanism for State funding, those dollars earmarked for the
Commonwealth of Virginia will not be available and Virginia taxpayers'
money will be used to preserve land in other states.
ACTION:
Mr. Trout moved that the request to adopt a resolution
supporting establishment of a dedicated funding source to carry out
the mission of the Virginia Land Conservation Foundation and calling
upon the Governor and the General Assembly to dedicate a stable and
adequate funding source, beginning in the year 2000, be referred to the
Legislative Committee, the City Manager and the City Attorney for
report to Council. The motion was seconded by Mr. Hudson and
unanimously adopted.
ANNUAL REPORTS-BLUE RIDGE COMMUNITY SERVICES:
Anne J. Francis, Member, Blue Ridge Community Services Board of
Directors, appeared before Council and presented the Annual Report
of services provided to the citizens of the City of Roanoke for the fiscal
year ended June 30, 1999.
Ms. Francis advised that for each Roanoke City tax dollar
allocated to Blue Ridge Community Services, the City receives $31.09
worth of services. She explained that the public system which has
addressed the needs of mentally disabled citizens has been in a period
of accelerating transition for several years and the annual performance
contract is reflective of that fact. She added that one dominant theme
of this change directed by the Commonwealth Department of Mental
Health, Mental Retardation and Substance Abuse Services, is to define
those persons who are eligible to receive services funded by State
controlled funds which represent approximately 100 per cent of funds
available to Blue Ridge Community Services, therefor, the bottom line
for local government is that increasingly the State is sending the
message that many troubled persons who have heretofore been eligible
for State funded services, are, as of this time, local problems requiring
local solutions.
10
ACTION:
ACTION:
On a personal note, Ms. Francis advised that she is the mother
of a 23 year old who suffers from a severe neurological impairment and
because of the services offered by Blue Ridge Community Services, her
daughter is able to live a full and happy life in an apartment with two
roommates/care givers 24 hours a day.
Ms. Francis introduced James Sikema, Executive Director, Blue
Ridge Community Services, who filled the position previously held by
Dr. Fred P. Roessell, retired.
There being no questions or comments by the Members of
Council, without objection by Council, the Mayor advised that the
Annual Report of Blue Ridge Community Services would be received
and filed.
Without objection by Council, the Mayor advised that the remarks
of Ms. Frances would be received and filed.
PETITIONS AND COMMUNICATIONS:
ACTS OF ACKNOWLEDGEMENT-DECEASED PERSONS: A
communication from Mrs. Noel C. Taylor expressing appreciation for
the many acts of kindness that were expressed by the citizens of the
Roanoke Valley upon the death of Dr. Noel C. Taylor, was before
Council.
(For full text, see communication on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
communication would be received and filed.
ZONING: A communication from Maryellen F. Goodlatte, Attorney,
representing Mr. and Mrs. George R. Preas, requesting that a public
hearing be scheduled for 2:00 p.m., on Tuesday, January 4, 2000, to
consider a request to amend certain proffered conditions contained in
Ordinance No. 29028 adopted on March 28, 1988, which conditionally
rezoned property located at 3121 Franklin Road, S. W., to enable
construction to remain on track, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
11
ACTION:
Mr. Trout moved that Council concur in the request and schedule
a public hearing for Tuesday, January 4, 2000, at 2:00 p.m., or as soon
thereafter as the matter may be heard in the City Council Chamber. The
motion was seconded by Mr. Hudson and unanimously adopted.
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$118,526.00 from the 1999-2000 Capital Maintenance and
Equipment Replacement Fund for the division-wide
replacement of social studies maps and music
instruments, for administrative computer technology, for
equipment replacement in the magnet school programs,
for facility maintenance equipment needs, for the
replacement of office furniture at Addison Middle School,
and for building improvements at Patrick Henry High
School.
$1,900,000.00 for improvements to Preston Park School.
Funding will be provided through a Literary Fund loan.
$2,150,000.00 for improvements to Grandin Court School.
Funding will be provided through a Literary Fund loan and
1997 capital bond funds.
$357,947.00 for the Title I Winter program to provide
remedial reading, language arts and mathematics
instruction for students in targeted schools. The
continuing program will be 100 per cent reimbursed by
Federal funds.
$9,000.00 for the Alternative Education program to provide
for the continuation of the Evening Academy, an evening
course for students who are experiencing academic,
behavior, or social difficulties in place of regular academic
setting. The program is funded 100 per cent by fees.
$61,352.00 for the State Truancy Project to provide
support for the Roanoke City attendance effort. The
continuing program is 100 per cent reimbursed by State
funds.
12
ACTION:
$85,117.00 for the Eisenhower Title II Professional
Development program to provide funds for the
development of innovative match, science and technology
strategies to implement Virginia's Standards of Learning.
The continuing program will be 100 per cent reimbursed
by Federal funds.
$50,981.00 for the 1999-2000 Technology Literacy
Challenge grant to provide individual competencies and
training in instructional technology to 220 teachers in
grades K-2 in order to improve the academic and
technological achievement of the district's primary
students. This continuing program is Federally funded.
$50,000.00 for the Blue Ridge Technical Academy to
provide an education training program for eighth grade
students at risk of academic failure and dropping out of
school. The new program will be funded with State funds
through the Fifth Planning District Regional Alliance.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34594-122099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General, School and School Capital Projects
Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 378.)
Mr. Trout moved the adoption of Ordinance No. 34594-122099.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
13
Council Member Swain requested follow up data on the results
of services provided by the Blue Ridge Technical Academy.
SCHOOLS: A communication from the Roanoke City School
Board requesting approval of a State Literary Fund loan application for
the Roanoke Academy for Mathematics and Science (RAMS), advising
thatthe loan will provide $2.0 million for improvements and renovations
to RAMS to include a new heating and air-conditioning system, window
replacement, new doors, ceilings, light fixtures and floor coverings,
was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34595-122099) A RESOLUTION authorizing the School Board
for the City of Roanoke to expend funds for adding to and improving
the present school building at Roanoke Academy for Mathematics and
Science and declaring the City's intent to borrow to fund or reimburse
such expenditures.
(For full text of Resolution, see Resolution Book No. 62, page 382.)
ACTION:
Mr. Trout moved the adoption of Resolution No. 34595-122099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... O.
Mr. Trout offered the following resolution:
(#34596-122099) A RESOLUTION authorizing the School Board
for the City of Roanoke to make application for a loan from the State
Literary Fund for modernizing Roanoke Academy for Mathematics and
Science.
(For full text of Resolution, see Resolution Book No. 62, page 383.)
14
ACTION:
Mr. Trout moved the adoption of Resolution No. 34596-122099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
CITY GOVERNMENT: The Acting City Manager presented an oral
status report on the readiness of Roanoke City Government for Y2K,
and advised that since the last report to Council in June, 1999, a
number of additional steps have been completed in the City's Y2K
preparation plans. He explained that all computer system hardware
and software affected by Y2K will have either been replaced or repaired
and tested in a Y2000 environment; planning started over five years
ago, and while some minor glitches are expected, the City does not
expect any major service disruptions due to malfunctions or computer
systems related to Y2K. He stated that the City will continue to take a
pro-active approach, information system staff will begin testing
computer systems immediately after midnight on December 31 and
sufficient staff will either be on duty or on emergency call back status
to address any problems that may arise, and all City departments will
be responsible for testing their non-critical business systems on
January 1 and report their operational status to the Emergency
Operations Center. He further stated that all City departments have
reviewed operational systems and equipment for Y2K compliance and
replaced or repaired all necessary equipment; department managers
have prepared contingency plans for continuing operations in the event
of a short term loss of electrical power, electrical generators have been
tested and made available to departments to maintain critical services
in the event of a power outage; and adequate inventory of critical
supplies have been ordered and structured to prevent service
disruptions that could be caused by vendors that may not be Y2K
ready. He explained that a sufficient member of City staffwill either be
15
on duty or on an immediate callback status in. critical service
departments such as Police, Fire/EMS, City Sheriff, and Building
Maintenance to handle any emergency situation that might arise.
Mr. Ritchie pointed out that the City has planned regionally with
other Roanoke Valley governments and community service providers
for a smooth transition into the year 2000; on December 8, 150 staff
persons from Roanoke City, Roanoke County, the Town of Vinton and
the City of Salem met for a day long Y2K planning and preparation
workshop and participants developed response strategies, simulated
emergency events and discussed how they could cooperate in an
emergency situation. He advised that another critical component of the
City's preparation efforts has been communication with citizens and
employees, and a number of steps have been taken; i.e.: (1) in August
a press release was issued to the news media regarding the City's
readiness status; (2)on November 14, 1999, Roanoke City collaborated
with Roanoke County in distributing thousands of copies of the
American Red Cross brochure entitled, "Y2K, What You Should Know"
to all Roanoke Valley households with the Sunday newspaper; (3) a
highly recommended publication by Consumer Reports entitled, "How
To Prepare for Y2K" has been made available to citizens at various City
locations and (4) an informational video on Y2K readiness is continuing
to be broadcast on a regular basis on the government access channel.
He stated that the City has distributed an informational flyer to its
employees that explains the City's preparation efforts and provides tips
on how employees may prepare their own households so that they can
serve the public efficiently and the information was distributed by the
Human Services Department to its clients in December. He added that
information regarding the City's readiness has been posted on the
City's web-site, along with Y2K preparation tips for citizens, each
edition of the City Page of The Roanoke Times has included Y2K
planning information, and the same information has been included on
the Respond Service Center software to be shared by call takers with
citizens who request information. He added that briefings have been
held and the Y2K video has been shown to community and
neighborhood groups, including the President's Council of the
Roanoke Neighborhood Partnership and assist organizations such as
Total Action Against Poverty; and the City has offered to assist special
needs businesses such as nursing homes in their Y2K planning
activities.
16
The Acting City Manager stated that Roanoke City and other
Roanoke Valley governments have done an efficient job in preparing
themselves and the public for the transition and Roanoke City is
prepared to continue the delivery of services to its citizens and to
provide emergency assistance as needed. He added that preparation
efforts of Roanoke City government have been helped greatly by
preparation efforts of the Federal Government, the State Government
and private sector partners including banks, hospitals, and public
utilities in the Roanoke Valley; and as evidenced by recent articles in
The Roanoke Times, it appears that banks, hospitals, public utilities
and school systems are ready for the year end event. He noted that the
news media has been an important player in the community's
preparations and expressed appreciation for their efforts by providing
the public with timely updates on the status of preparation efforts by all
sectors of the community.
Mr. Ritchie advised that City staff will be monitoring any Y2K
event that occurs as the year 2000 roll over begins around the world
which is approximately 7:00 a.m. EST for Roanokers, and any
significant events for relevance locally will be thoroughly researched
and appropriate response measures will be taken. He further advised
that the Emergency Operations Center will be activated early on
December 31 and key City staff will be prepared to respond to any
emergency situation, and the Emergency Operations Center will remain
open and adequate City staff will be on duty as long as necessary to
insure a smooth transition for Roanoke citizens. He stated that
Roanoke City offices will be closed on Monday, January 3, 2000,
instead of Friday, December 31, 1999, which is an added measure to
allow time to correct any unanticipated Y2K problems that may occur
before City offices open on January 3. He added that should the need
arise, public emergency shelters will be open in locations that will be
announced at the time that the need becomes evident on an as needed
basis and public shelters should be used as a last resort by citizens. He
stated that by preparing now, families should be able to remain in their
home during normal disruptions of power which would be similar to a
winter storm, and Roanoke Valley Government Public Information
Officers will work jointly to provide consistent and timely information
to the public in the event that any emergency situation arises. He
stated that there are several ways that citizens can help the City as the
new year approaches, viz: it is expected that the 911 systems will be
fully operational, therefore, citizens are urged not to dial 911 unless
assistance is needed in order to prevent a potential over loading of the
system; as an additional precaution, amateur radio operators will be on
17
ACTION:
call and will be made available at all City fire stations to provide backup
communication capability if needed; and the City is concerned about
those persons who might withdraw large sums of cash from their bank
account as the year end approaches which could invite theft and
robbery.
In summary, the Acting City Manager advised that as long as
citizens remain calm and prepare rationally as they would for a winter
storm event, citizens will survive the situation as they have in other
weather related events in the past. He introduced a seven minute video
which includes a number of tips that citizens may find helpful in their
Y2K preparations.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
DOWNTOWN NORTH-BUDGET-HOUSING/AUTHORITY-RNDC:
The Acting City Manager submitted a written report advising that the
Roanoke Neighborhood Development Corporation (RNDC) is one of the
three major projects comprising the Greater Gainsboro Area Project,
which also includes the Higher Education Center and the Roanoke
Redevelopment and Housing Authority's "Shenandoah Crossing"
Apartments; the City of Roanoke originally entered into an agreement
with RNDC on November 1, 1997, to develop a plan to improve and
redevelop the Henry Street commercial area and residential housing in
the adjoining neighborhoods; RNDC requested a $600,000.00 capital
contribution from the City Manager toward construction of the Crew
Suites office/retail building; RNDC stated that the contribution would
leverage approximately $5 million in bank loan financing needed for
construction of the building; in addition, the City was asked to commit
to a long-term (20 year) lease for 30,000 square feet in the building and
to provide public infrastructure, including parking, in the project area;
and Council appointed the Downtown North Task Force (DNTF) at its
May 5, 1999, budget study session to develop recommendations
regarding infrastructure, public financing, timing of projects and related
matters concerning the three major projects.
It was further advised that at its meeting on July 27, 1999, the
Downtown North Task Force agreed that the significant request of
RNDC should be resolved separately from the public infrastructure and
parking needs common to the three major projects; City management
18
met with RNDC representatives following the July 27th Downtown
North Task Force meeting to attempt to find solutions for RNDC's
specific requests; as a part of discussions, the City learned that
RNDC's capital contribution needs had increased to $750,000.00; and
Council concurred, in concept, with providing RNDC with a "matching"
capital contribution of up to $375,000.00 at its meeting on August 16,
1999, and referred the matter back to the Acting City Manager and
Director of Finance for identification of funding.
It was explained that the City has negotiated terms for providing
the matching capital contribution with RNDC, which includes the
following provisions:
An advance to RNDC of $75,000.00 from the total
$375,000.00 for re-designing Crew Suites, a prerequisite to
obtaining private construction financing.
Certification by the private financial institution that RNDC
has obtained its cash match funds and has met the terms
for receiving the remaining $300,000.00 contribution from
the City.
Use of the Roanoke Redevelopment and Housing
Authority (RRHA) to transfer matching funds, since
statutory requirements preclude direct transfer by the City.
The Acting City Manager recommended that he be authorized to
execute a three-party Agreement among the City, the Roanoke
Redevelopment and Housing Authority and the Roanoke Neighborhood
Development Corporation, to be approved as to form by the City
Attorney; authorize transfer of $25,000.00 from Roanoke Valley
Television Account No. 001-002-7220-3717 to Transfer to Capital
Projects Fund Account No. 001-004-9310-9508; and authorize
appropriation of $375,000.00 to an account in the Capital Projects Fund
to be established by the Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
19
ACTION:
ACTION:
(#34597-122099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 384.)
Ms. Wyatt moved the adoption of Ordinance No. 34597-122099.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Ms. Wyatt offered the following resolution:
(#34598-122099) A RESOLUTION authorizing the execution of a
three-party agreement by and among the City of Roanoke, the Roanoke
Neighborhood Development Corporation and the City of Roanoke
Redevelopment and Housing Authority, for the purpose of the City
providing a matching capital contribution in connection with the
developmentand redevelopment of certain blighted and unsightly areas
in the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 62, page 385.)
Ms. Wyatt moved the adoption of Resolution No. 34598-122099.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY PROPERTY-HOUSING/AUTHORITY-SUBDIVISIONS-HABITAT
FOR HUMANITY: The Acting City Manager submitted a written report
advising that Council directed the initiation of negotiations to purchase
approximately 6.5 acres of land in Westview Terrace from Habitat for
Humanity at its meeting on August 3, 1998, which consists of 25 lots,
24 of which can be built upon; Council authorized acquisition of the
property from Habitat for $352,800.00 on October 7, 1998, pursuant to
20
Ordinance No. 34031-100798; and Council authorized conveyance of
the property to the highest bidder following a public hearing pursuant
to Resolution No. 34166-020199, adopted February 1, 1999.
It was further advised that City policy requires surplus property
to be advertised and sold to the highest bidder if the property can be
used to construct a separate structure; conveyance of real property
must be approved by Council; property was advertised and three bids
were opened on July 9, 1999, with the highest bid having been
submitted by Blue Ridge Housing Development Corporation in the
amount of $100,000.00; a public hearing was held on the disposal of the
property on September 20, 1999, at which time Mr. Jim Leonard
inquired as to how much the City had paid for the property and was
advised that the price was approximately $352,000.00; and no person
spoke against conveyance of the property.
It was explained that one of the requirements by the City of
bidders is that houses be constructed on all of the 24 buildable lots
within five years, to be recorded as a restrictive covenant that would
run with each of the 24 lots, because it is important that the property be
built out in order for the City to receive increased tax revenue and not
be potentially subject to weeded lot complaints; and conditions as
previously bid required that houses be built on all 24 lots within five
years, and required that this be included in the restrictive covenants
placed on the property; however, no specific method of enforcing this
requirement was specified.
The Acting City Manager recommended that Council authorize
re-advertisement of bids for the property, following revision of
minimum development standards, to include a lien for non-
development within five years.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34599-122099) A RESOLUTION rejecting all bids received by the
City for the purchase of 6.5 acres of City-owned property located in
Westview Terrace.
(For full text of Resolution, see Resolution Book No. 62, page 386.)
21
ACTION:
Mr. Trout moved the adoption of Resolution No. 34599-122099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
SCHOOLS-REFUSE COLLECTION: The Acting City Manager
submitted a written report advising that bulk refuse containers are
located at various City facilities and require collection services to be
performed on a regularly scheduled basis; in a cooperative effort with
the Roanoke Redevelopment and Housing Authority, specifications
were developed and along with Request for Quotations sent to ten
service providers that are currently listed on the City's bid list; the
Roanoke City Schools were invited to participate but could not because
they are currently under an agreement for such services; and bid
specifications reserve the right for the schools to participate in the bid,
should they decide to do so after expiration of their current obligation.
The Acting City Manager recommended that Council award the
bid for Bulk Container Collection Service, for a period of one year with
the option to renew for four additional one year periods, to Waste
Management of Virginia, Inc., Blue Ridge, at a cost of $12.52 per pick
up; and reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34600-122099) A RESOLUTION authorizing the acceptance of
a bid and execution of a contract with Waste Management of Virginia,
Inc. - Blue Ridge, for the provision of bulk container collection service,
upon certain terms and conditions, and rejecting all other bids
received.
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 387.)
Mr. Trout moved the adoption of Resolution No. 34600-122099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
22
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CMERP-EQUIPMENT: The Acting City Manager submitted a
written report recommending fund appropriations from the Capital
Maintenance and Equipment Replacement program and prior year
retained earnings.
The report was withdrawn by the City Manager.
POLICE DEPARTMENT-BUDGET-GRANTS: The Acting City
Manager submitted a written report advising that the State
Transportation Safety Board awards State grants for districts
throughout the Commonwealth of Virginia for enhancement of selective
Driving Under the Influence (DUI) and occupant enforcement efforts;
the Board awarded $12,000.00 to the City of Roanoke during fiscal year
1999-2000 for this purpose under the Driver Awareness Program Grant
No. SC00-78-56678; and in addition, the State Transportation Safety
Board awarded $10,000.00 for "Overtime DUI Enforcement" under Grant
No. AA00-61-56361, pursuant to Section 163(.08).
It was further advised that the State Transportation Safety Board
approved Roanoke's application for grant continuation from October 1,
1999 to September 30, 2000, in the amount of $12,000.00, on October 1,
1999; in addition, a second grant has been awarded, in the amount of
$10,000.00; and with no matching funds, application was made
pursuant to Section 2-124, of the Code of the City of Roanoke (1979), as
amended.
The Acting City Manager recommended that Council appropriate
funds from the State Transportation Safety Board, in the amount of
$12,000.00, for the "Driver/Occupant Safety Awareness and Driving
Under the Influence (DUI) Enforcement" grant, and, in the amount of
$10,000.00 for "Overtime DUI Enforcement" grant, for the period of
October 1, 1999 through September 30, 2000; and that said funds be
appropriated in overtime wages in separate grant accounts to be
established by the Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
23
ACTION:
(#34601-122099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 388.)
Mr. Hudson moved the adoption of Ordinance No. 34601-122099.
The motion was seconded by Mr. Trout and adopted by the following
vote:
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Hudson offered the following resolution:
(#34602-122099) A RESOLUTION accepting the Driving Under the
Influence Enforcement Grant and the Overtime DUI Enforcement Grant
offer made to the City by the Commonwealth of Virginia's
Transportation Safety Board and authorizing execution of any required
documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 62, page 389.)
Mr. Hudson moved the adoption of Resolution No. 34602-122099.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
YOUTH-POLICE DEPARTMENT-BUDGET-GRANTS: The Acting
City Manager submitted a written report advising that the City's Police
Department, in conjunction with the City's school division and the
Office on Youth, submitted a grant proposal to the U. S. Department of
Justice, under the Office of Community Oriented Policing Services; the
purpose of the grant is to identify, track, and analyze data on youth who
24
ACTION:
are verbally or physically assaulted by neighbors, family members,
school personnel, classmates, and fellow students; and the grant will
provide the opportunity for the Police Department to collect data in
order to help identify problem areas and to show potential links
between the crime location, victim residency and offender.
It was further advised that a grant proposal was submitted, in the
amount of $111,825.00, which does not require a local match; the
Roanoke City Police Department will administer the grant; the City of
Roanoke received the grant award in the amount of $111,825.00; and
formal acceptance of the grant by Council is required in order to obtain
funding.
The Acting City Manager recommended that Council accept
$111,825.00 from the Department of Justice; authorize the Director of
Finance to establish a revenue estimate, in the amount of $111,825.00,
in an account to be established in the Grant Fund; appropriate
$111,825.00 to expenditure accounts; and authorize the Acting City
Manager to execute grant documents from the Department of Justice
on behalf of the City of Roanoke.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34603-122099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 390.)
Mr. Hudson moved the adoption of Ordinance No. 34603-122099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Hudson offered the following resolution:
25
(#34604-122099) A RESOLUTION accepting the Community
Oriented Policing Services Grant (COPS Grant) offer made to the City
by the Commonwealth of Virginia's Department of Justice and
authorizing execution of any required documentation on behalf of the
City.
(For full text of Resolution, see Resolution Book No. 62, page 392.)
ACTION:
Mr. Hudson moved the adoption of Resolution No. 34604-122099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
JUVENILE CORRECTIONAL FACILITIES: The Acting City Manager
submitted a written report advising that on May 18, 1998, Council
authorized the creation of and the City's participation in the Roanoke
Valley Detention Commission to allow construction and operation of an
81 bed regional juvenile detention center; the Service Agreement
required the Roanoke Valley Juvenile Detention Center Commission to
purchase real property and personal property prior to commencing
construction on additions to the facility; the closing on the property
took place in February, 1999; although the Roanoke Valley Juvenile
Detention Commission owns the property, the 21 beds in the existing
facility continue to be used by the City, with few exceptions, and the
City operates the facility; the Roanoke Valley Juvenile Detention
Commission issued a contract for construction and renovation of an
81-bed facility in April 1999; and construction began on May 11, 1999,
on Phase I to construct 58 new beds and construction is on schedule
to be completed in May 2000.
Itwas further advised that the Roanoke Valley Juvenile Detention
Center Commission and the City of Roanoke have developed a
proposed operating agreementsigned by the participating jurisdictions
in the Commission that addresses in more detail the following items:
Management of the Juvenile Detention Center, Building Maintenance
26
ACTION:
Service, Insurance, Automobiles/vehicles, Surplus Property and
Outreach Detention Program; and items listed in the proposed
agreement will be in effect until the Roanoke Valley Juvenile Detention
Center Commission assumes total responsibility for the juvenile
detention center upon completion and acceptance for occupancy of
Phase I of construction which is projected in June 2000.
The Acting City Manager recommended that he be authorized to
execute the operating agreement in a form to be approved by the City
Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34605-122099) A RESOLUTION authorizing execution of an
agreement between the City of Roanoke and Roanoke Valley Detention
Center, providing for operation of the existing detention center until the
new center is placed in service.
(For full text of Resolution, see Resolution Book No. 62, page 393.)
Mr. Hudson moved the adoption of Resolution No. 34605-122099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY ATTORNEY:
PURCHASE/SALE OF PROPERTY-PARKS AND RECREATION-
CITY ATTORNEY: The City Attorney submitted a written report
transmitting a resolution for Council's consideration which will request
the dismissal of the case of City of Roanoke v. Georges Enterprises,
Inc., advising that the case was instituted on October 29, 1999,
pursuant to provisions of Ordinance No. 34293-051799, and authorized
acquisition of certain parcels of land in the City for the proposed
Entranceway Park Project.
27
ACTION:
The City Attorney further advised that condemnation proceedings
were instituted when the City and the owner of the subject parcels of
land were unable to agree on the consideration to be paid by the City;
and the proposed resolution continues to authorize acquisition of the
property, but only if the property can be acquired voluntarily and for the
consideration previously authorized by Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34606-122099) A RESOLUTION directing the City Attorney to file
a motion requesting the dismissal of the case of City of Roanoke v.
Georqes Enterprises, Inc.
(For full text of Resolution, see Resolution Book No. 62, page 393.)
Mr. Trout moved the adoption of Resolution No. 34606-122099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
TRAFFIC-BUDGET-STATE HIGHWAYS-STREETS AND ALLEYS:
The Director of Finance submitted a written report advising that
Ordinance No. 33126-091699, adopted by Council at its regular meeting
held on Monday, September 16, 1996, appropriated funds totaling
$323,850.00 for the Roanoke Electric Steel (RES) Industrial Access
Project (008-002-9659-9007); funding related to an agreement between
the City and the Virginia Department of Transportation (VDOT) whereby
a new road (Steel Drive) would be constructed to alleviate traffic
problems; the industrial access project included a provision that all
Roanoke Electric Steel truck traffic would be prohibited from using
Westside Boulevard by June 20, 1999, and if this requirement could not
be met, the $323,850.00 would then become 100 per cent City expense;
28
ACTION:
and Ordinance No. 33126-091699 also created a reserve account of
$323,850.00 (008-002-9660-9003) from capital projects fund interest
earnings in the event that Roanoke Electric Steel failed to remove 100
per cent of truck traffic off of Westside Boulevard within this time
frame.
It was further advised that a recent response from VDOT
indicates that it does not plan to recommend reimbursement to the City
because truck traffic has not been completely eliminated. Even though
City staff continues to work with VDOT and Roanoke Electric Steel to
resolve the issue in a more satisfactory manner, the Director of Finance
recommended that Council deappropriate $323,850.00 Commonwealth
of Virginia Industrial Access Funds, Account No. 008-002-9659-9007
RES Industrial Access Project and the related receivable due from the
State; and transfer the reserve amount of $323,850.00 in the RES
Industrial Access Reserve, Account No. 008-002-9660-9003 to the RES
Industrial Access Project, Account No. 008-002-9659-9003.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34607-122099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 394.)
Mr. Trout moved the adoption of Ordinance No. 34607-122099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
29
ACTION:
WATER RESOURCES-AIR RIGHTS: Ordinance No. 34588,
granting a revocable license to Avis Construction Company to allow
encroachment of a fire escape on an existing building located at 129
East Campbell Avenue into the airspace over the right-of-way along
Williamson Road, having previously been before the Council for its first
reading on Monday, December 6, 1999, read and adopted on its first
reading and laid over, was again before the body, Mr. Trout offering the
following for its second reading and final adoption:
(#34588-122099) AN ORDINANCE granting a revocable license for
encroachment of a fire escape installed on an existing building,
encroaching approximately 5' 4" over and into airspace approximately
10' 6" above the public sidewalk right-of-way along the Williamson
Road side of the building located at 129 East Campbell Avenue, Official
Tax No. 4010911, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 374.)
Mr. Trout moved the adoption of Ordinance No. 34588-122099.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
COMMITTEES-DECEASED PERSONS: Mr. Trout offered the
following resolution appointing the following membership to a Blue
Ribbon Committee to submit recommendations to honor the memory
of the late Dr. Noel C. Taylor: Elizabeth T. Bowles, The Reverend E. T.
Burton, M. Caldwell Butler, Dr. Wendell H. Butler, Bob R. Caudle,
Warner N. Dalhouse, Robert A. Garland, Helen J. Hall, James G. Harvey,
II, Alphonso L. Holland, Sr., Chairperson, David K. Lisk, Delvis O.
McCadden, The Reverend Dwight O. Steele and Margaret C. Thompson:
(#34608-122099) A RESOLUTION appointing a Blue Ribbon
Committee for the purpose of submitting recommendations to City
Council to honor the late Dr. Noel C. Taylor.
(For full text of Resolution, see Resolution Book No. 62, page 396.)
3O
ACTION:
Mr. Trout moved the adoption of Resolution No. 34608-122099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
COUNCIL: Council Member White advised that Council has held
public hearings on Monday, November 15, 1999, and on Monday,
December 6, 1999, on the issue of a salary adjustment for the Mayor
and Members of City Council. He explained that the proposed salary
adjustment is based on the average merit percentage increase provided
to City employees for the years 1997,1998 and 1999, with a fiscal year
2000 estimate of the increase. He stated that the Mayor and Council
Members have not received a salary increase since 1996 and the annual
salaries in the proposed ordinance do not bring the salaries of the
Mayor and the Members of Council to the State allowed maximum.
Mr. White offered the following emergency ordinance
establishing the salaries of the Mayor and Members of Council,
effective July 1, 2000, as follows: $21,000.00 for the Mayor and
$16,000.00 for the Members of Council:
"AN ORDINANCE establishing the annual salaries of the Mayor,
Vice-Mayor and Council Members for the fiscal year beginning July 1,
2000; and providing for an emergency."
Mr. White moved the adoption of the ordinance. The motion was
seconded by Mr. Swain and lost by the following vote:
AYES: Council Members White, Hudson, Swain and
Mayor Bowers ............................................................................ -4.
NAYS: Council Members Wyatt, Harris and Trout- .................. 3.
31
Inasmuch as emergency ordinances require five affirmative votes
of the Council for adoption, Mr. White moved that the following
ordinance be placed upon its first reading:
"AN ORDINANCE establishing the annual salaries of the Mayor,
Vice-Mayor and Council Members for the fiscal year beginning July 1,
2000.
The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members White, Hudson, Swain and
Mayor Bowers ............................................................................ -4.
NAYS: Council Members Wyatt, Harris and Trout ................... 3.
TRAFFIC: Council Member Swain inquired if there are City
ordinances, etc., that address the parking of tractor trailer - 18 wheeler
vehicles in residential areas of the City, and if so, he requested that
information be included on the City Page of The Roanoke Times in
order to educate the general public.
CITY EMPLOYEES-TELEPHONE EQUIPMENT: Council Member
Hudson spoke with regard to the number of cellular telephones in use
by City employees and inquired if the City has adopted a procedure for
monitoring the use of cell phones.
It was the consensus of Council to refer the matter to the Acting
City Manager for report to Council.
BUSES-DISABLED PERSONS: Council Member Wyatt inquired
about the status of her previous request under date of December 6,
1999, regarding the STAR/CORTRAN transportation systems which do
not cross jurisdictional lines; whereupon, the Acting City Manager
advised that staff is working on the issue and will report to Council as
soon as possible.
HOUSING/AUTHORITY-CONSULTANTS REPORTS-HIGHER
EDUCATION CENTER: Council Member Wyatt requested a report on the
annual cost of the contract with Urban Design Associates for the
Lincoln 2000 Project and the cost of any other consultants associated
32
with the Lincoln 2000 Project; and the amount of funds paid to Brian
Wishneff Associates for consulting services in connection with the
Roanoke Higher Education Center.
It was the consensus of Council to refer the matter to the Acting
City Manager for report to Council.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
CELEBRATIONS-SPECIAL EVENTS-DISABLED PERSONS: Mr. E.
Duane Howard, 508B Walnut Avenue, S. W., commended the City on the
50th anniversary celebration of the Mill Mountain Star and the
Christmas Tree Lighting Ceremony. For future public celebrations, he
suggested that the City provide reserved seating for persons in
wheelchairs, senior citizens and other persons with non-visible
disabilities.
It was the consensus of Council to refer the matter to the Acting
City Manager and to the Special Events Committee for their information.
COUNCIL-CITY EMPLOYEES-PERSONNEL DEPARTMENT-RNDC-
HENRY STREET REVIVAL COMMITTEE: Mr. George Gunther, P. O. Box
12353, Roanoke, Virginia, addressed the following issues:
A City employee should be available to register persons
who arrive at City Council meetings after 2:00 p.m., and
wish to address Council.
An improved procedure for listing vacant positions in
Roanoke City Government which would enable any person
to apply for a City job (jobs are removed from the job list
with no explanation.)
In connection with Henry Street development, the City has
not recognized any of the original black business owners;
and instead of closing the First Street Bridge, the bridge
should be widened to enable establishment of minority
businesses.
Without objection by Council, the Mayor requested that Item No.
2 be referred to the Acting City Manager for his information and that
Item No. 3 be referred to representatives of the Roanoke Neighborhood
Development Corporation to meet with Mr. Gunther and discuss his
concerns.
33
ACTION:
PARKS AND RECREATION-ACTS OF ACKNOWLEDGEMENT:
Mr. Charles Price, 3101 Willow Road, N. W., commended the Roanoke
City Department of Parks and Recreation for working with the
Northwest Recreation Club, specifically the sandlot football team, by
allowing the Club to use Victory Stadium for a sandlot football game in
competition with young people from the City of Harrisonburg, Virginia.
The Mayor requested that Mr. Price's remarks be referred to the
Acting City Manager for referral to the Manager of the Department of
Parks and Recreation.
At 4:50 p.m., the Mayor declared the meeting in recess.
At 4:55 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout abstained from voting.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: The Mayor advised that there is a vacancy on the
Roanoke Arts Commission, and called for nominations to fill the
vacancy.
Mr. Hudson placed in nomination the name of Mark C. McConnel.
There being no further nominations, Mr. McConnel was
appointed as a member of the Roanoke Arts Commission, for a term
ending June 30, 2001, by the following vote:
34
ACTION:
ACTION:
ACTION:
FOR MR. MCCONNEL: Council Members White, Wyatt, Harris,
Hudson, Swain, Trout and Mayor Bowers ....................................... 7.
OATHS OF OFFICE-COMMITTEES-ROANOKE VALLEY
RESOURCE AUTHORITY: The Mayor advised that the term of office of
Bittle W. Porterfield, III, as a member of the Roanoke Valley Resource
Authority expired on December 13, 1999, and called for nominations to
fill the vacancy.
Mr. Hudson placed in nomination the name of Bittle W.
Porterfield, II1.
There being no further nominations, Mr. Porterfield was
reappointed as a member of the Roanoke Valley Resource Authority
Board, for a term ending December 13, 2003, by the following vote:
FOR MR. PORTERFIELD: Council Members White, Wyatt, Harris,
Hudson, Swain, Trout and Mayor Bowers ....................................... 7.
OATHS OF OFFICE-COMMITTEES-FIFTH PLANNING DISTRICT
COMMISSION: The Mayor advised that the term of office of David K.
Lisk as a member of the Roanoke Valley-Alleghany Regional
Commission will expire on December 31, 1999, and called for
nominations to fill the vacancy.
Mr. Hudson placed in nomination the name of David K. Lisk.
There being no further nominations, Mr. Liskwas reappointed as
a member of the Roanoke Valley-Alleghany Regional Commission, for
a term ending December 31, 2002, by the following vote:
FOR MR. LISK: Council Members White, Wyatt, Harris, Hudson,
Swain, Trout and Mayor Bowers ................................................... 7.
(Council Member Trout abstained from voting.)
OATHS OF OFFICE-COMMITTEES-BLUE RIDGE COMMUNITY
SERVICES: The Mayor advised that the term of office of Robert
Williams, Jr., as a member of the Blue Ridge Community Services
Board of Directors will expire on December 31, 1999, and called for
nominations to fill the vacancy.
35
ACTION:
ACTION:
Mr. Hudson placed in nomination the name of Robert Williams,
Jr.
Thers being no further nominations, Mr. Williams was
reappointed as a member of the Blue Ridge Community Services Board
of Directors, for a term ending December 31, 2002, by the following
vote:
FOR MR. WILLIAMS: Council Members White, Wyatt, Harris,
Hudson, Swain, Trout and Mayor Bowers ....................................... 7.
OATHS OF OFFICE-COMMITTEES-ZONING: The Mayor advised
that the term of office of Willard G. Light as a member of the Board of
Zoning Appeals will expire on December 31, 1999, and called for
nominations to fill the vacancy.
Mr. Hudson placed in nomination the name of Willard G. Light.
There being no further nominations, Mr. Light was reappointed
as a member of the Board of Zoning Appeals, for a term ending
December 31, 2002, by the following vote:
FOR MR. LIGHT: Council Members White, Wyatt, Harris, Hudson,
Swain, Trout and Mayor Bowers .................................................... 7.
At 5:00 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
On Monday, December 20, 1999, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
PRESENT: Council Members William White, Sr., Linda F. Wyatt,
C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E. Swain, James O. Trout
and Mayor David A. Bowers .......................................................... 7.
ABSENT: None ................................................................... 0.
36
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager;
Diane S. Akers, Acting Assistant City Manager; William M. Hackworth,
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PRESENTATIONS:
MISCELLANEOUS-ACTS OF ACKNOWLEDGEMENT: The Mayor
recognized and commended Dennis R. Cronk, President of the National
Association of Realtors for the year 2000. He presented Mr. Cronk with
a Proclamation declaring Monday, December 20, 1999, as Dennis R.
Cronk Day and a Key to the City in appreciation of his contributions to
the field of real estate. He presented Mrs. Cronk with a crystal star
which is symbolic of the Star on Mill Mountain.
HEARING OF CITIZENS: None.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, December 20, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Radford &
Company that property located at 2154 McVitty Road, S. W., identified
as Official Tax Nos. 5100527, 5100528, 5100534 and 5100535, be
rezoned from RS-l, Residential Single Family District, to C-1, Office
District, subject to certain conditions proffered by the petitioner, the
matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, December 2 and Thursday, December 9,
1999, and in The Roanoke Tribune on Thursday, December 9, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
37
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to construct four office buildings
on the subject properties, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, subject to certain conditions
proffered at the Commission's public hearing, and advised that the
proposed development is a reasonable extension of office development
in this area and is perhaps preferable to single family, residential
development; the proffered architectural design is compatible with
development in the residential neighborhood; and the proffered
condition relative to storm water management will address potential
storm water management problems that could arise in the area.
(For full text, see report on file in the City Clerk's Office.)
A communication from the Greater Deyerle Neighborhood
Association (GDNA) requesting a continuation of the request for
rezoning until the January 18, 2000 meeting which will provide the
neighborhood association with an opportunity to review the matter with
residents in the immediate vicinity affected by the request and provide
Council with meaningful community comments. The Greater Deyerle
Neighborhood Association requested a continuation for the following
reasons:
Significant issues have been identified relating to storm
water management and increased "short-cut through"
traffic on residential streets to Grandin Road and Peters
Creek Road.
The proposed rezoning is not consistent with Roanoke
Vision and GDNA Plans as published by the City of
Roanoke and promises to the neighborhood relative to
commercial developments in the Greater Deyerle
neighborhood.
The City Planning Commission hearing schedule did not
provide adequate or reasonable time for neighborhood
consideration, evaluation and comment following
notification.
38
The scheduled City Council meeting during the busy
Christmas holiday period greatly diminishes the GDNA
ability to obtain neighborhood comment and participation
in the process.
The proposed rezoning of residential land for commercial
use within a defined residential neighborhood is a
significant action and deserves full and fair comment from
all parties, which will not be able to occur with the current
schedule.
ACTION:
(For full text, see communication on file in the City Clerk's Office.)
A communication from Edward A. Natt, Attorney, representing the
Petitioner, consenting to a continuation of the request for rezoning to
allow citizens an opportunity to address their concerns, was also
before Council.
Mr. Hudson moved that the public hearing be continued until the
regular meeting of Council on Tuesday, January 18, 2000, at 7:00 p.m.,
or as soon thereafter as the matter may be heard in the City Council
Chamber. The motion was seconded by Mr. Trout and unanimously
adopted.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, December 20, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Mr. Jesus
Arellano that property located on the east side of Orange Avenue, N. E.,
approximately 150 feet north of its intersection with Mecca Street, N. E.,
identified as Official Tax No. 7090408, be rezoned from LM, Light
Manufacturing District, to C-2, General Commercial District, subject to
certain conditions proffered by the petitioner, the matter was before the
body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, December 2 and Thursday, December 9,
1999, and in The Roanoke Tribune on Thursday, December 9, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
39
ACTION:
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to allow the development and
construction of a building on the property for use as a commercial
restaurant, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, subject to certain conditions
proffered in the petition.
(For full text, see report on file in the City Clerk's Office.)
Edward A. Naif, Attorney, appeared before Council in support of
the request of his client.
Mr. White moved that the following ordinance be placed upon its
first reading:
(#34610) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 709, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 402.)
The motion was seconded by Mr. Trout.
The Mayor inquired if there were persons presentwho would like
to address Council with regard to the request for rezoning. There being
none, Ordinance No. 34610 was adopted, on its first reading, by the
following vote:
AYES: Council Members White, Harris, Hudson, Swain, Trout
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, December 20, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Kinsey Crane
& Sign Co., Inc., that property located at 401 Albemarle Avenue, S. E.,
4O
ACTION:
identified as Official Tax Nos. 4022201,4022211,4022212 and 4022223,
be rezoned from HM, Heavy Manufacturing District, to LM, Light
Manufacturing District, subject to certain conditions proffered by the
petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, December 2 and Thursday, December 9,
1999, and in The Roanoke Tribune on Thursday, December 9, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to rehabilitate the existing
building for the industrial sign business and to lease approximately
6,000 square feet for general office use, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, and advised that there is existing
Light Manufacturing zoning in the area and permitted uses in the
district would be more compatible with the adjacent residential area
than some uses that could be developed in a Heavy Manufacturing
District
(For full text, see report on file in the City Clerk's Office.)
G. Michael Pace, Jr., Attorney, appeared before Council in
support of the request of his client.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34611) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 402, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 404.)
The motion was seconded by Mr. Harris.
41
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34611 was adopted, on its first reading, by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
TAXES-HARRISON HERITAGE CENTER: Pursuant to action of
Council, the City Clerk having advertised a public hearing for Monday,
December 20, 1999, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of the Harrison Museum of African
American Culture for designation of certain real property located in the
City of Roanoke to be exempted from taxation, the matter was before
the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, December 12, 1999.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the Acting City Manager advising that the Harrison
Museum of African American Culture is the owner of certain real
property located at Rutherford Avenue, N. W., and 319, 319A, 321 and
323 Jefferson Street (Official Tax Nos. 2121725, 3012802 and 3012803);
the property in question has a real estate assessed value for 1999-2000
of $64,200.00, with annual taxes of $780.02; the Harrison Museum of
African American Culture petitioned Council on October 4, 1999, for
adoption of a measure in support of the organization obtaining tax-
exempt status from the General Assembly on property located in the
City of Roanoke; Council requested information pertaining to the
Museum's market area, a schedule of activities and programs and the
Museum's involvement in family programs that are coordinated with
other valley agencies, which information has been provided in
Attachment A and B of the report.
The Acting City Manager recommended that Council grant the
request of the Harrison Museum of African American Culture that
Council support of its request to the 2000 General Assembly to be
designated exempt from taxation, pursuant to Article X, Section 6 (a) 6
of the Constitution of Virginia.
42
ACTION:
Aletha Bolder, Executive Director, Harrison Museum of African-
American Culture, appeared before Council in support of the request.
Mr. Trout offered the following resolution:
(#34612-122099) A RESOLUTION supporting tax exemption of
certain property in the City of Roanoke owned by the Harrison Museum
of African American Culture, and used by it exclusively for charitable
or benevolent purposes on a non-profit basis.
(For full text of Resolution, see Resolution Book No. 62, page 397.)
Mr. Trout moved the adoption of Resolution No. 34612-122099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Council Member Swain suggested that programs be considered
by the Harrison Museum in regard to African-Americans in the fields of
space/aviation and science/medicine.
TAXES-LEAGUE OF OLDER AMERICANS: Pursuant to action
taken by Council, the City Clerk having advertised a public hearing for
Monday, December 20, 1999, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of The League of Older Americans,
Inc., for designation of certain real property located in the City of
Roanoke to be exempted from taxation, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, December 12, 1999.
(See publisher's affidavit on file in the City Clerk's Office.)
The Acting City Manager submitted a written report advising that
The League of Older Americans, Inc., (LOA Area Agency on Aging) is
the owner of certain real property located on Campbell Avenue, S. W.,
(Official Tax Nos. 1113203 and 1113204) which was acquired on
August 18, 1999; the property in question has a real estate assessed
value for 1999-2000 of $109,400.00, with annual taxes of $1,329.20; and
43
the League of Older Americans, Inc., petitioned Council on October 4,
1999, requesting adoption of a measure in support of the organization
obtaining tax-exempt status from the General Assembly on property
located in the City of Roanoke.
The Acting City Manager recommended that Council grant the
request of The League of Older Americans, Inc., for Council support of
its request to the 2000 General Assembly to be designated exempt from
taxation, pursuant to Article X, Section (6) (a) 6 of the Constitution of
Virginia.
(For full text, see report on file in the City Clerk's Office.)
Susan Williams, Executive Director, The League of Older
Americans, appeared before Council in support of the request.
Mr. Trout offered the following resolution:
(#34613-122099) A RESOLUTION supporting tax exemption of
certain property in the City of Roanoke owned by The League of Older
Americans, Inc., and used by it exclusively for charitable or benevolent
purposes on a non-profit basis.
(For full text of Resolution, see Resolution Book No. 62, page 399.)
ACTION:
Mr. Trout moved the adoption of Resolution No. 34613-122099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
MUNICIPAL BUILDING-CREDIT UNION: Pursuant to action of
Council, the City Clerk having advertised a public hearing for Monday,
December 20, 1999, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of the City of Roanoke to lease a small
area in the Second Floor Lobby of the Municipal Building for placement
by the Roanoke Valley Federal Credit Union of an automatic teller
machine for a period of five years, the matter was before the body.
44
Legal advertisement of the public hearing was published in The
Roanoke Times on Monday, December 13, 1999.
(See publisher's affidavit on file in the City Clerk's Office.)
A joint report of the Acting City Manager and the Director of
Finance advising that the Roanoke Valley Federal Credit Union has
requested permission to place an automated teller machine (ATM) in
the second floor lobby of the Municipal Building which will be a
relatively small freestanding unit to be placed along the wall adjacent
to the City Treasurer's office; and all operating expenses will be paid
by the Credit Union, with the cost to the City to be minimal for the
provision of electrical service, was before Council.
It was further advised that the ATM will provide City employees
with the convenience of making deposits and withdrawals to their
Credit Union without having to drive to the Credit Union location on
Fifth Street; additionally, the ATM will provide a convenience to
customers of the Treasurer's Office by allowing them the option to
withdraw money via an ATM card from their personal banks; and this
service has been frequently requested by City employees and citizens
that visit the City Treasurer's Office.
The Acting City Manager and the Director of Finance
recommended that Council authorize the Acting City Manager to
execute the contract for lease of space in the second floor lobby of the
Municipal Building for an ATM by the Roanoke Valley Federal Credit
Union for a term of five years, with the City reserving the right to
terminate the contract upon 90 days written notice to the Credit Union.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. Trout moved that Council concur in the recommendation and
refer the matter to the City Attorney for preparation of the proper
measure. The motion was seconded by Mr. Hudson and adopted,
Council Members Wyatt and Swain voting no.
CITY PROPERTY-LEASES-WATER RESOURCES: Pursuant to
action of Council, the City Clerk having advertised a public hearing for
Monday, December 20, 1999, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of the City of Roanoke to extend
the lease of a 1.0-acre portion of a 12.93-acre tract of City-owned
property located on Municipal Road, N. W., to Budget Rent-A-Car
Systems, Inc., for a period of five years, the matter was before the body.
45
ACTION:
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, December 12, 1999.
(See publisher's affidavit on file in the City Clerk's Office.)
The Water Resources Committee submitted a written report
recommending that, lacking any comments to the contrary, Council
authorize execution of an extension to the lease with Budget Rent-a-
Car, Inc., for a term of five years, in a form to be approved by the City
Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34614) AN ORDINANCE authorizing the proper City officials to
extend the lease agreement between the City and Budget Rent-A-Car
Systems, Inc., for a period of five years, for the use of a 1.0-acre portion
of a 12.93-acre parcel of City-owned property located on Municipal
Road, N. W., for said corporation's facilities for the maintenance,
servicing and storage of vehicles, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 405.)
The motion was seconded by Mr. Harris and adopted by the
following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-ECONOMIC
DEVELOPMENT: Pursuant to action taken by Council, the City Clerk
having advertised a public hearing for Monday, December 20, 1999, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the
request of the City of Roanoke to convey property located at 118 West
Campbell Avenue, S. W., for economic development purposes, the
matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, December 12, 1999.
46
(See publisher's affidavit on file in the City Clerk's Office.)
The Acting City Manager submitted a report advising that the City
of Roanoke owns an historic building at 118 West Campbell Avenue;
Council agreed to purchase the building and adjoining properties at
120, 122 and 124 Campbell Avenue in 1984 for historic preservation and
economic development purposes; and 120, 122 and 124 Campbell
Avenue have been sold to private investors who have renovated the
buildings into commercial office space and multiple residential living
units.
It was further advised that the Economic Development
Department has identified a buyer, Henry Smith Pritchett, for 118
Campbell Avenue, who proposes to renovate the building into office
space and a residential living unit; 118 West Campbell Avenue has
extensive damage to the third floor resulting from a leaky roof, with a
projected cost for roof repair at $15,000.00 - $20,000.00; asbestos is
present in 118 West Campbell Avenue and estimated cost for removal
is between $50,000.00 and $150,000.00; and the contract of sale
between the City and Henry Smith Pritchett contains the following
major provisions: consideration is $20,000,00, Mr. Pritchett accepts the
property "AS IS", the City will record a historical preservation easement
in favor of the Virginia Department of Historic Resources prior to
closing, and closing is scheduled within 60 days from execution of the
sales contract.
The Acting City Manager recommended that he be authorized to
execute the Contract of Sale agreement and other necessary
documents to convey the property to Henry Smith Pritchett and an
historic preservation easement to the Virginia Department of Historic
Resources; all documents to be in a form to be approved by the City
Attorney; and appropriate $20,000.00 from a third party (Henry Smith
Pritchett) to Account No. 008 052 9629 9004 (RCIT/addition property).
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34615-122099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 401.)
47
ACTION:
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34615-122099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34616) AN ORDINANCE authorizing the City Manager to execute
the Contract of Sale, the deed and any other necessary documents
providing for the fee simple conveyance to Henry Smith Pritchett of
City-owned property, identified by Official Tax Map No. 1011512 and
commonly known as 118 West Campbell Avenue; and authorizing the
City Manager to execute a Deed of Easement granting an historic
preservation easement on Official Tax Map No. 1011512 to the Virginia
Board of Historic Resources, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 406.)
The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-INDUSTRIES:
Pursuant to action of Council, the City Clerk having advertised a public
hearing for Monday, December 20, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of the City of
Roanoke to convey property located on Norfolk Avenue to InSystems
Technologies, Inc., the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, December 12, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
48
The Acting City Manager submitted a report advising that
property owned by the City located at the corner of First Street and
Norfolk Avenue, Official Tax No. 1010310 was acquired for
development of a Railside Linear Park; InSystems Technologies, Ltd.,
a software manufacturing company founded in Roanoke in 1991, has
purchased and is renovating the warehouse building at 109 Norfolk
Avenue, adjacent to the City-owned parcel, to house its growing
business; Council approved, by Ordinance No. 34248-050399, the sale
of a .013 acre portion, more or less, in fee simple and a 195 square foot,
more or less, air rights easement across Official Tax No. 1010310 to
InSystems Technologies, Ltd., to allow construction of an addition to
the building; and the property was conveyed to InSystems
Technologies by deed executed on July 29, 1999.
It was further advised that renovation of the building has
revealed that the end wall is leaning, thus creating a need for an
additional three-foot strip of property for an addition; and conveyance
of real property must be approved by Council following a public
hearing.
The Acting City Manager recommended that Council hold a
public hearing and, lacking any comments to the contrary, approve the
conveyance of a portion of Official Tax No. 1010310 containing
approximately 130 square feet, more or less, to InSystems
Technologies, Ltd., in a form to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34617) AN ORDINANCE providing for the fee simple
conveyance of a three-foot strip of City-owned property to Insystems
Technologies, Ltd., identified by Official Tax Map No. 1010310
containing 130 square feet, and located on Norfolk Avenue, S. W., upon
certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 407.)
The motion was seconded by Mr. Swain and adopted by the
following vote:
49
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
OTHER HEARINGS OF CITIZENS:
HUMAN DEVELOPMENT-RED CROSS: Mr. George Gunther, P. O.
Box 12353, appeared before Council and suggested that the local
American Red Cross provide some type of special consideration for
those persons who donate blood, i. e., taxicab fare to and from their
place of residence to the local Red Cross Office. He also addressed the
City's food stamp policy and suggested that the hours for food stamp
issuance be reviewed.
ACTION:
Without objection by Council, the Mayor requested that
Mr. Gunther's remarks regarding the food stamp policy be referred to
the Acting City Manager for review.
There being no further business, the Mayor declared the meeting adjourned
at 7:40 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
50
SPECIAL MEETING ...... ROANOKE CITY COUNCIL
December 31, 1999
9:00 a.m.
The Council of the City of Roanoke met in Special Session on Friday,
December 31, 1999, at 9:00 a.m., in the City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor David A.
Bowers presiding, pursuant to Section 10, Meetings of Council, Charter of the City
of Roanoke.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout, William White, Sr., Linda F. Wyatt and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; Jesse A.
Hall, Deputy Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
COUNCIL: The Mayor advised that the purpose of the Special Meeting is to
consider an ordinance to establish the annual salaries of the Mayor and Members
of Council and referred to the following letter calling the special meeting:
"December 30, 1999
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to Section 10, Meetings of Council, of the Charter of the City of Roanoke,
I am calling a Special Meeting of the Roanoke City Council on Friday, December 31,
1999, at 9:00 a.m., in the City Council Chamber. The purpose of the meeting will be
to consider an ordinance establishing the annual salaries of the Mayor, Vice-Mayor
and Council Members.
Best personal regards.
DAB:lo
Sincerely,
S/David A. Bowers
Mayor
pc:
James D. Ritchie, Sr., Acting City Manager
Darlene L. Burcham, City Manager-Elect
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director, Real Estate Valuation"
POLICE DEPARTMENT: The Mayor advised that during the evening hours of
December 30, 1999, a shooting took place in the City of Roanoke that involved a
police officer, and requested a status report by the Acting City Manager.
The Acting City Manager advised that during a traffic incident, difficulty was
experienced in getting an individual to stop his vehicle, action was taken by the
police officer, and the officer has been placed on administrative leave pending
completion of an investigation. He stated that the Police Chief and the Internal
Affairs Unit of the Police Department are conducting a thorough investigation and
will report their findings to the proper officials. He advised that the citizen has
undergone surgery and is in stable condition and the matter will continue as a
priority investigation.
COUNCIL: Section 15.2 - 1414.6 of the Code of Virginia (1950), as amended,
provides that every proposed increase in the salary of the Members of Council shall
be adopted at least four months prior to the date of the next municipal election,
therefore, Council would have to act on the matter before the end of the calendar
year 1999, if it wishes to take action.
(See report of the City Attorney under date of November 15, 1999, on file in the City
Clerk's Office.)
Council held two duly advertised public hearings on Monday, November 15,
1999, and Monday, December 6, 1999, on the question of a salary adjustment for the
Mayor and Members of Council. At a regular meeting on Monday, December 20,
1999, Council adopted an ordinance, on its first reading on a 4 - 3 vote, which would
increase the salary of the Mayor from $18,000.00 to $21,000.00 per year and increase
the salary of the Members of Council from $14,000.00 to $16,000.00 per year,
effective July 1, 2000.
2
The Mayor advised that Council has been provided with two versions of an
ordinance that will increase the salaries of the Mayor and Members of Council; i.e.:
an ordinance that does not include an emergency clause which was adopted by
Council on its first reading on a 4 - 3 vote on Monday, December 20, 1999; and an
ordinance that was prepared as an emergency, which, if adopted, will be effective
upon its passage. He explained that the City Attorney advises that the ordinance,
which was adopted by Council on its first reading on a 4 - 3 vote, on Monday,
December 20, 1999, can only be introduced for its second reading at a Regular
Meeting of Council and therefor cannot be legally introduced at a Special Meeting
of Council.
Mr. White offered the following emergency ordinance:
"AN ORDINANCE establishing the annual salaries of the Mayor, Vice-Mayor
and Council Members for the fiscal year beginning July 1, 2000; and providing for
an emergency."
Mr. White moved the adoption of the ordinance. The motion was seconded
by Mr. Swain.
Mr. E. Duane Howard, 508B Walnut Avenue, S. W., presented a video tape of
a portion of the December 20 Council meeting in regard to the issue of a pay
increase for the Mayor and Council Members. He advised that according to
The Roanoke Times, the majority of citizens of the City of Roanoke are opposed to
the proposed pay raise. He stated that the Office of Mayor is deserving of a small
increase within reason and equivalent to that which was granted to Social Security
recipients, but the salary of Council Members should not be increased.
Mr. Calvin Powers, 2021 Lukens Street, N. W., spoke in support of a pay
increase for the Mayor and Members of Council.
Mr. Bob R. Caudle, 4231 Belford Street, S. W., spoke in support of a pay
increase for the positions of Mayor and Members of Council. He again suggested
the appointment of a committee to review the issue of pay increases which will
remove Council from the difficult position of recommending and voting for a pay
raise for itself. He advised that the majority of citizens concur that a pay increase
is in order for the Mayor and Members of Council.
The above referenced ordinance, introduced as an emergency, was lost by the
following vote:
AYES: Council Members Hudson, Swain, White and Mayor Bowers .......... -4.
NAYS: Council Members Wyatt, Harris and Trout ...................................... 3.
(Emergency measures require five affirmative votes of the Council for adoption.)
3
There being no further business, the Mayor declared the Special Meeting
adjourned at 9:30 a.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
4
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
March 20, 2000
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:se
March 20, 2000
The Honorable David A. Bowers, Mayor,
and Members of City Council
Roanoke, Virginia
Re: Request for Closed Meeting
Dear Mayor Bowers and Council Members:
This is to request that Council convene a closed meeting for the purpose of
discussing acquisition of real property for public purposes, pursuant to Section 2.1-
344.A.3, Code of Virginia (1950), as amended.
Respectfully submitted,
Darlene L. Bur~a~'~
City Manager
DLB:ca
CC:
Assistant to the City Manager for Special Projects
City Attorney
Assistant City Manager
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
March 9, 2000
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Please find enclosed correspondence dated March 3, 2000, from The
National Arbor Day Foundation, again recognizing Roanoke as a Tree
City USA. There are several other documents attached to the
original of the letter, which I am asking might be filed with the
Clerk's office should you wish to review them.
Please note that "Arbor Day" in Roanoke is scheduled for Friday,
April 28, 2000, at 1:15 p.m. at ~uff Lane School. Your attendance
is welcomed.
I would ask that this letter be made a part of the Consent Agenda
at the next regular meeting of Council and thereafter received and
filed.
DAB: jsj
Sincerely,
Mayor
Enclosure
HONORARY TRUSTEES
STEWART UDALL
Chair
Former Secretary of Interior
EDDIE ALBERT
Entertainer
WILLIAM H. BANZHAF
Executive Vice President
Society of American Foresters
DOUGLAS BEREUTER
U,S. Congressman
DONALD BORUT
Executive Director
National League of Cities
DICK CAVETT
Entertainer
J. THOMAS COCHRAN
Executive Director
U.S. Conference of Mayors
DR. MICHAEL DOMBECK
Chief
USDA-Forest Service
J. JAMES EXON
Former U.S. Senator
LADY BIRD JOHNSON
Stonewall, Texas
J, MICHAEL McCLOSKEY
Chairman
Sierra Club
MAXINE (MRS, FRANK) MORRISON
Former Nebraska First Lady
JAMES C. OLSON
J, Sterling Morton Biographer
PEARLIE S. REED
Chief
USDA-Natural Resources
Conservation Service
ERNEST C. SHEA
Chief Executive Officer
Natl. Assn. of Conservation Districts
R. E. "TED"TURNER
Chairman
Turner Broadcasting System
LAURENCE D. WlSEMAN
President
American Forest Foundation
BOARD OF TRUSTEES
TONY DORRELL Chair
PRESTON COLE
Vice Chair
RICHARD H BEAHRS
HELEN BOOSALIS
MRS. LEE (CAROLYN) CRAYTON JR.
LETICIA ROCHE C. FORTUNY
DR GARY HERGENRADER
PAUL JOHNSON
BILL KRUIDENIER
DR. JAMES O'HANLON
STAFF
JOHN ROSENOW
President
SUSAN MclNTOSH KRIZ
Executive Vice President
OThe National .
Arbor Day Foundation®
211 N. 12th Street · Lincoln, NE 68508 ° 402-474-5655 ° www. arborday, org
The Honorable David A. Bowers
Mayor of the City of Roanoke
Room 452
215 Church Avenue SW
Roanoke, VA 24011
March 3, 2000
RECEIVED
Dear Mayor Bowers:
Congratulations to Roanoke on being named as a 1999
Tree City USA!
As we begin the new century, it is especially
appropriate to recognize the value of trees to our
communities. The trees we plant and care for today will
cool and beautify our cities, increase property values,
help clean the air and water, and conserve energy for
years to come.
The Tree City USA award indicates that you take your
municipal tree-care responsibilities seriously.
An effective community forestry program is an
ongoing process of growth and renewal--a program of
planting and care that continues through the years.
Tree City USA, you have a solid foundation for that
process of improvement.
As a
Tree City USA is sponsored in cooperation with the
National Association of State Foresters and the USDA
Forest Service. State foresters are responsible for the
presentation of the Tree City USA flag and other
materials. We will forward your awards to Paul Revell in
your state forester's office. They will be coordinating
the presentation with you. It would be especially
appropriate to make the Tree City USA award a part of your
Arbor Day ceremony.
Again, congratulations on receiving this national
recognition for your tree-care program.
cc: Daniel J. Henry
Best regards,
jo~~hnRosenow~~~~
President
For more information, contact
John Rosenow, President or
Gary Brienzo, Information Coordinator
at (402) 474-5655
News from
The National .
Arbor Day Foundation'
100 Arbor Avenue · Nebraska City, NE 68410 · www. arborday, org
FOR IMMEDIATE RELEASE:
Roanoke Named Tree City USA
Roanoke has been named a Tree City USA by The National Arbor
Day Foundation. It is the fifth year Roanoke has received this
national recognition.
The Tree City USA program is sponsored by The National
Arbor Day Foundation in cooperation with the National
Association of State Foresters and the USDA Forest Service.
To become a Tree City USA, a community must meet four
standards: a tree board or department, a tree care ordinance, a
comprehensive community forestry program, and an Arbor Day
observance.
"As we begin the new century, it is especially appropriate
to recognize the value of trees in our communities,,, said John
Rosenow, President of The National Arbor Day Foundation. "The
trees we plant and care for today will cool and beautify our
cities, increase property values, help clean the air and water,
and conserve energy for years to come."
"An effective community forestry program is an ongoing
process of renewal and improvement--a program of tree planting
and care that continues through the years," Rosenow said. "The
Tree City USA award is an excellent indication that there is a
solid foundation for that process of improvement.,,
We help people plant and care for trees.TM
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 22, 2000
File #60-335
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of a communication under date of February 3, 2000, from Rodney P.
Furr, Chairperson, Board of Directors, Blue Ridge Community Services, transmitting
information with regard to the annual budget request for fiscal year 2000-01, which
communication was before the Council of the City of Roanoke at a regular meeting on
Monday, March 20, 2000.
On motion, duly seconded and unanimously adopted, the communication was referred to
the City Manager for review and recommendation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Rodney P. Furr, Chair, Board of Directors, Blue Ridge Community Services, 301
Elm Avenue, S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
C :'dvly Files~narch20.wlxi
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE $.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
March 9, 2000
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Please find enclosed correspondence dated February 3, 2000, from
Rodney P. Furr, Chairman of Blue Ridge Community Services,
regarding information concerning their annual budget request from
the City for FY2000-2001.
I would respectfully request that this matter be placed on the
Consent Agenda at our next Council Meeting and thereafter be
referred to the City Manager for appropriate review and any
recommended action.
Sincerely,
David A. Bowers
Mayor
DAB: j s j
Enclosure
Blue Ridge
Community
Services
RECEIVED
Ft, - 7 2000
MAYOR'S OFF,C?
Rodney P, Furr Chairman
William L. Lee Vice Chairman
Meredith B. Waid Treasurer
Rita J. Gliniecki Secrete~y
Executive Director
S. James Sikkema, LCSW
February 3, 2000
The Honorable David A. Bowers
Mayor, City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011
Dear Mayor Bowers:
On behalf of the Board of Directors of Blue Ridge Community Services, I
am enclosing information concerning our annual budget request for fiscal
year 2000-2001. The Department of Mental Health, Mental Retardation
and Substance Abuse Services has stated that all State Base Funds are to
be matched in a 90:10 ratio by local tax funds. In order to comply with this
directive Blue Ridge Community Services will need an increase of
$243,379 in addition to the $577,131 in local tax funds currently provided
by our member governments. For the current fiscal year (1999-2000) the
City of Roanoke has provided $378,357 in local tax dollars to match the
State funding for mental health, mental retardation and substance abuse
services to the community. Based on the service utilization formula which
was established in 1983, we are requesting $568,148 for fiscal year 2000-
2001 from the City of Roanoke.
During the previous fiscal year 1998-99, 6,565 residents of the City of
Roanoke received counseling or treatment from our agency at a cost of
$11,420,709. This represents $31.09 in services for each local match
dollar which the City provided. Attached is a detailed table showing the
number of clients and the cost of services provided to residents of the City
of Roanoke by our programs. The enclosed program and fiscal summary
of our projected services for fiscal year 2000-2001 includes information
about the programs which we operate and for which local tax support is
requested. All of the programs which receive local fax funds as a result of
this request are operated by Blue Ridge Community Services.
Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TrY: (540) 345-0690
Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
The Honorable David A. Bowers
February 3, 2000
Page two
In addition, we have enclosed a table based upon information which we
received from the Department of Mental Health, Mental Retardation and
Substance Abuse Services listing the per capita local government
contribution to Community Services Boards. This information is used by
the Department in assessing relative local effort in providing services to our
shared clients. The current range in per capita contributions by cities and
counties is from $.22 to $66.26 per capita. In fiscal year 2000 the average
local government per capita contribution was $17.69 and the City of
Roanoke, at $4.03 ranked 24 among 40 cities.
We hope that this information will be of assistance to you in your .budget
process. We appreciate your continued support and will be glad to provide
any additional information which you may find helpful.
Sincerely,
~Rodne~'P. Fur'~rjz'v'~'~
Chairman
C;
Darlene Burcham
Rev. C. Nelson Hards
Mr. W. Alvin Hudson, Jr.
Mr. Carroll E. Swain
Mr. James O. Trout
Mr. William White, Sr.
Ms. Linda F. Wyatt
1
BLUE RIDGE COMMUNITY SERVICES
FY-2001 Local Government Funding Request
REVENUE SUMMARY
State General Funds
State Medicaid Match
State Base Funds Subtotal
LocaJ Tax
TOTAL
FY-2000
$ 4,276,630
2,894,125
7,170,755
577,131
$ 7,747,886
FY-2001
4,490,462
2,894,125
7,384,587
820,510
8,205,097
Local Match Share Formula
Roanoke City
Roanoke County
Salem
Botetourt County
Craig County
TOTAL
FY-99 Cost of
Services Provided by
BRCS Directly
$ 11,420,709
i ,627,451
887,325
626,810
83,093
$14,645,388
% of Total
Cost of Service
Requested Increase Above
FY-2000 Local Tax Total
Distributed by
% of Cost
78
11
6
4
!
100
$189,791
27,045
14,746
10,416
1,381
$ 243,379
Local Tax
Reca_~
Roanoke City
Roanoke County
Salem
Botetourt County
Craig County
LOCAL SHARE
FY-2000 Share of
Local Tax Match
Plus Requested
Increase by % of
Cost
FY-2001 Share of Requested
Local Tax Ma~ch
$ 378,357
79,332
81,000
30,440
8?002
$ 577,13 i
$189,791
27,045
14,746
10,416
I~381
$ 243,379
$568.148
106,377
95,746
40,856
9~383
$820,510
REVENUE AND EXPENSE SUMMARY
MENTAL MENTAL SUBSTANCE PROGRAM
HEALTH RETARDATION ABUSE ADHINISTRATIONSUPPORT TOTAl
STATE GENERAL FUNDS 1,567,689 1,17L699 1A82,0~1 266,033 - 4A90,~62
STATE MEDICAID MATCH 1,326,691 1,567,~3~ - 2,89~,12S
LOCAL TAX 342,145 200,392 225,905 62,068 820,510
LOCAL NON-TAX 83,161 58,605 61,655 - - 203A2!
FEDERAL HEDICAID 1,908,75~ 1,722,168 - - 3,630,922
OTHER FEES 1,237,282 533,U5 781,187 6,000 2,557,9~
FEDERAL BLOCK FUNDS 413,723 a3A58 2,208,268 ' - 2,665,4~9
OTHER lg.706 ~ U.ROR - - tRR.1RO
TOTAL REVENUE $7,053,151 $5,450,897$L790,864 $328,101 $6,000 $17,629,013
PERSONNEL 4,89q,28~ 3,827,931 3,350,754 258,709 1,188,096 13,519,77~
STAFF DEVELOPMENT 36,U5 38,368 ~3,750 8,900 13,250 1~0,693
FACILITY ~00,241 246,626 280,390 30,100 133,120 1,090,~77
SUPPLIES 93,990 116,630 168,190 8A12 56,700 ~3,922
EQUIPMENT 74,963 166,475 74,990 4,206 73,033 393,667
TRAVEL 92,250 76,770 ~9,600 6,000 11,550 236,170
PROFESSIONAL SERVICE 709,426 25,952 308,240 1,500 58,250 1,103,368
- - 190A00
FAHILY SUPPORT - 190,400 -
MISCELLANEOUS 93,015 37,653 60,650 10,27~ ~6,200 247,792
- 262,750
CONTRACT PROGRAMS 262,750 - -
PROGRAM SUPPORT 6fR.~? k61.ti? i~4.tO0 - (1A?i.199)__ -
TOTAL EXPENSES $7,053,151S5,450,897$4,790,864 $328,101 $6,000 $17,629,013
Mental Health February 2000 3
The Mental Health Division offers a range of community-based services for children
and adults. Crisis Services are available around the clock for anyone with a psychiatric
emergency, including victims of sexual assault. Adults with serious mental illness and
children or adolescents with serious emotional disturbance seeking treatment are also
offered the following services: 1) Outpatient Counseling and short-term Crisis
Counseling 2) In-Home Services, which provide intensive interventions designed to
keep families intact in situations where a child is at risk of removal from the home 3)
Case Management services, which link clients with appropriate services of all types,
including medication management and access to psychiatric care 4) Day Support
Services, including Rehabilitation for adults through Mountain House Clubhouse, and,
in partnership with local school divisions, Therapeutic Day Treatment for children,
which is delivered on site at the child's school or community recreation center. 5)
Assertive Community Treatment (PACT) is available to adults with serious mental
'illness who have been unsuccessful in accessing traditional services. By contractual
arrangement, the Division provides Inpatient Psychiatric Crisis Stabilization for children
and adolescents, Therapeutic Recreation activities for adults, and limited Emergency
Shelter. Church sponsored Social Clubs complete the array of services made available
to Roanoke Valley citizens. Accommodation is made for consumers who are deaf or
hard of hearing.
Mental Retardation
The Mental Retardation Division provides a comprehensive system of community
support services for persons with mental retardation and their families. The Counseling
and Life Skills Center assists in promoting an environment which enhances
independence and growth through counseling, case management, psychological and
psychiatric evaluations, crisis intervention, and life skills training. Family Support
services are available to assist families that choose to provide care in their homes for
family members with mental retardation. These services may include financial
assistance, respite care, or residential training. Child-care assistance funds are also
available to allow Iow-income families of children with special needs to purchase day
care while parents work or receive job-related training. Community Training Services
provide day support to adults with mental retardation in order to increase their
recreational and social opportunities in the community. Residential options available
include group homes and community apartments, which provide individualized training
and long-term placements. In-home support services provide training and assistance
which allow consumers to remain with their families, thereby preventing
institutionalization. Also, a crisis stabilization bed is available as emergency housing
support for individuals who have serious psychiatric/behavior needs, and a residential
respite facility provides temporary care on either a planned or emergency basis.
Mental Retardation cont.
Through contractual agreement, Blue Ridge Community Services funds day support
services a special population recreation program, and early intervention services for
infants and toddlers and their families.
Substance Abuse
The division of Substance Abuse Services provides a comprehensive continuum of
services in the prevention and treatment of addiction disorders. The Assessment
Center matches clients to the appropriate level and intensity of treatment based upon
evaluation of the client's strengths and needs. Available Outpatient/Case Management
Services include individual, group, and family counseling for adults and adolescents;
counseling and treatment to inmates of local jails; psychological evaluations, case
management and discharge planning to clients in state hospitals and the Roanoke
Memorial Evaluation Unit; HIV prevention and education, and continued treatment for
clients after discharge from residential treatment programs. Day Treatment provides
intensive treatment, education, case management during the day and evening.
Support Services assists clients in accessing educational, vocational, and other skill
development and independent living resources. Residential Services offer counseling
and rehabilitation through detoxification, primary care, a therapeutic community, and
alternatives to hospitalization through the acceptance of individuals under a temporary
detaining order/or a civil commitment to short-term treatment. Prevention Services
provide alcohol and drug education to Elementary, Middle and
High School students; student support groups, classroom presentations, a family
support and education group for those who are dealing with substance abuse within
their families, and support linkages for pregnant women or women with young children.
A contractual agreement for residential treatment is maintained with Bethany Hall, a
Halfway House for women.
Administrafign
The Administration Division provides fiscal management, personnel, support and billing
services for the Mental Health, Mental Retardation and Substance Abuse programs
directly operated by Blue Ridge Community Services and provides programmatic and
financial monitoring of the Agency's subcontractors. Support Services include medical
records, management information systems, cost accounting, program evaluation, and
quality assurance.
PER CAPITA LO~ TAX MATCH BY
FQR VIRGINIA C~ITY SERVICES
FISCAL YEARS 1996 THR~ 2000
1 FAIRFAX COUNTY
2 ARLINGTON CCXJNIY
) ~ COUN'rY
/4 HENRICO COUNTY
5 HANOVER COUNTY
6 CHESTERFIELD COUNTY
7 PRINCE WlLLXAM COUNTY
8 O-mAR, ~: CITY ~
9 JAMES CITY COUNTY
'10 SURRY COUNTY
12 YORK COUNTY
17 CAROLINE COUNTY
'19 WASHINGTON COUNTY
~) Af~LIA COUNI'Y
22 CHARLOTTE COUNTY
2/4 DICKENSON COUNTY
25 ~ON CXXJNrY
26 ISLE O~ WIe~r COUNTY
~'1 PIT~IC~ CaJNTY
/42 PR~NCE EOWA~ COUNTY
/43 ]~UNSWICK COUNTY
/47 t-~L]~< ~
~ C~PBELL C~
/4~ KING & (3JEEN COUNTY
FY 1996
5
$66.26 $53.61 $49.91 $46.61 ~7.3.9
$/~.56 $/~.~ ~1.90 $.50./49 $51.77
$~.53 $42.07 $37.72 $34.19 $35.:L5
$33.35 $31./47 SI0./~ $28. ~ $25.90
$25.87 $2/4.03 $17.73 $1_6. ~ $:L5.75
$18.Z!. $16.8~ $16.38 $:LS.99 $.16.01
$16.09 $16.72 $21.09 $22.68 $23.21
$11.68 $11.8~ $11.56 $11..56 $13..39
$9.80 $10.06 $9.59 $9.31 $9.11
$8.02 $7.37 $8.76 $6.76 $6.1B
$7.10 $7.02 $6.78 $6.~2
$8.~5 $8.1/4 $5.6~ $5.70 $5.37
$5.61 $5.35 $5.2% $5.17 $4.93
$4./43 $4.32 $3.13 $3.02 $3.06
$4.36 $4.23 $4.05 $3.82 $3.71
$4.2/4 $3.99 $3.83 $3.71 $3.2/4
$4.23 $5.88 $5.57 $5./~ $5.59
$4.16 $4.33 $4.08 $3.73 $3.76
$4.:L5 $3.91 $3.73 $3.88 $3.61
$4.12 $4.07 $3.71 $3.62 $3.9~
$4.10 $4.1/4 $4.1/4 $4.10 $/4.07
$4.00 $3.55 $3.C)~ $2.93 $2.82
$3.96 $3.88 $3.5~ $3.11 $3.02
$3.81 $5.00 $4.28 $3.99
$3.76 $3.73 $3.13. $3.10 $3.07
$3.50 $3.53 $3.53 $3.53 $3.~5
$3./49 $3.~5 $2.08 $2.10 $2.13.
$3.39 $3./~3 $2.58 $2.~2 $2.61
$3.37 $3.32 $3.02 $2.80 $2.78
$3.34 $3.34 $2.96 $3.06 $2.62
$3.33 $3.00 $2.95 $2.08 $2.10
$3.27 $3.25 $3.25 $3.23 $3.20
$3.21 $3.11 $2.83 $2.85 $2.98
$3.20 $3.13. $3.02 $2.71 $2.69
$3.03 $3.03 $3.03 $2.73 $2.66
$2.91 $2.7/4 $2.58 $2.66 $2.68
$2.86 $2.9~ $2.65 $2.~5 $2.10
$2.76 $2.72 $2.59 $2.~9 $2.50
$2.75 $2.85 $2.85 $2.9~ $2.92
$2.6.1 $2.5.1 $2.~7 $2.~2 $2./4.1
$2.60 $2..56 $2.97 $2.83 $2.9~
$2.58 $2.57 $2.57 $2.55 $2.56
$2.57 $2.53 $2.53 $2.50 $2.55
$2.53 $2.~ $2.36 $2.32 $2.~
$2.~ $2.~ $2.~3 $2.33 $2.~
$2./~ $2.34 $'1.96 $1.50 $3..52
FOR VIRGINIA C~ITY SERVICES BOA~
FISCAL YEARS ~996 ll~ 2000
2000 ~Y 1999 ~ 1998
--1 -2-- --3'--
FY 1997
51 ROCKmGHAM COUNTY $2. ~1 $2.~ $2.29 $2.22 $2,23
52 GRAYSON COUNTY $2. ql $2.33 $2.27 $2.20 $2.20
53 ESSEX ~ $2.q0 $2.~3 $2.q0 $2.37 $2.35
5~ WESTMOREL~ COUNTY $2. q0 $2. ql $2. ~0 $2.39 $2.39
55 LANCA.m~'R COON~ $2.~ $2.38 $2.38 $2.38 $2.
58 NoR'r)4_m,m~ ~ $2. ~ $2.38 $2.3~ $2.38 $2.38
5? Gt.OUC~s'rEn COUNTY $2.39 $2.3? $2.32 $2.35 $2.~
58 No'n'OWAY COUNTY $2.38 $2.2/4 Si.g? $1.95 $3..80
59 ~>EWS ~ $2.3? $2.37 $2.32 $2.35 $2.37
60 HIDDt. ESEX COUNTY $2.37 $2.35 $2.35 $2.3? $2.2?
b"l PA~ COUNTY $2.3? $2.29 $2.20 $2.2 $2.1/4
62 ~NG WILLXAM ~ $2.38 $2.38 $2.30 $2.3~ $2.~
83 STAF~> COJNW $2.33 $2.
~ FECKt. EbmORG COUNTY $2.28 $2.30 $2.30 $2.30 $2.39
85 SPO~SYt.VANXA COUNTY $2.25 $2./42 Si.81 $1.75 $1.90
68 SCOW COUN~ $2.22 $2.23 $2.23 $2.20 $2.~
8? APPOMA~OX ~ $2.21 $2.11 $2.06 $2.01 $2.0~
88 F~'mCK COUNTY $2.08 $2.19 $1.88 Si.8~ $1.82
89 P~FSYLVANIA COUm~ $2.07 $2.03 $1.95 $-1.89 $'1.85
?0 FLUVA~A COUNTY $2.0~ $2.1/4 $2.1/4 $2.20 $2./43
71 RZO+Ol> COJN~ $1.98 $2.06 $2.06 $2.06 $2.3~
?2 Ft.O~ ~ Si.9~ $1.99 $1.95 Si.gl $1.90
73 BUCHANAN ~ $1.92 $1.68 $1.86 $1.82 $2.02
7/4 Puu~.SKZ Cotmrr~ $1.83 $1.79 $1.83. $-1.75 $-1.76
?5 D~NWXZZ>IE ~ $'1.88 $1.85 $1.58 $1.59 $1.57
78 G~u~ ~ $1.68 $-1.80 $1.58 Si.~ $1.97
77 RUSSELL ~ $1.63 Si.62 $-1.62 S1_.62 $1.61
78 HENRY COUmY Si. 63 $1. ~8 Si.~6 $-1./45 $1./42
79 CRA~6 ~ Si.60 Si./43 $1.25 $1.28 Si.00
80 HONT~ COJNTY Si.~6 Si./47 $1./45 Si./45 Si./~6
81_ AUGUSTA C(AJNTY $1./42 $-1.38 $1.38 $-1.~0 $1.35
82 HZ~L. At, D ~ $1.38 $1.38 $1.29 $1.2/4 Si,08
83 ]~>FO~ ~ Si.35 $1.30 $1.26 $1.27 $1.28
8/4 BUCKII~I.t~ COUNTY $'1_.29 $1.31 $1.31 $1.25 $1.38
85 FRaNkLIn O:~JNTY $1.27 Si.~ Si.0~ Si.~- $2.1/4
88 TAZL~.L CO. hrrY $1.08 $1.07 $1.07 $-1.06 $1.27
87 ~ COUNTY $1.05 $1.03 $0.~ $0.98 $1.03
88 F~O. JI~ ~ $0.~ $1.01 $3.7~ $3.72 $~.27
gl RAPP~K CoJm'Y $0.~7 $0.~3 $3.37 $2.98 $3.28
92 ~ O:tJm¥ $0.95
93 CULPL~ER ~ $0.95 $0.85 Si.gl $-1.55 Si./47
9~ 0RAN~ ~ $0.89 $0.73 $2.32 Si.89 $1.70
PER CAPITA LOCAL TAX HATCH BY CITY
FOR VIRGINIA COIiJNITY SERVICES BOARDS
FISCAL YEARS 1996 lHR~ 2000
7
]. CITY OF ALEXAI~IA
2 CITY OF FATRFAX
3 CITY OF FALLS CHUR(~-I
t CiTY OF MANASSAS
5 CT'I'Y OF IV~ANAS~ PARK
6 CITY OF CHESAPEAKE
7 CITY OF WILLIAMSBURG
8 CxTY OF FREDERICKSeURG
9 CITY OF EMPORIA
~ CITY OF
:L1. CITY OF CHARLOTTESVILLE
12 CITY OF RXC~O~
~ C~TY OF NC~FOLK
~.t CITY OF
].~ CITY OF ])RIS'I'OL
16 CITY OF LYNO-mURG
17 CITY OF ~ NEWS
~8 CXTY OF NORTON
19 CITY OF PO~
20 CZTY OF FRANKLZN
2! CzTY OF WZNC~
22 CITY OF LEXINGTON
23 CITY OF BUENA VZSTA
2t CZTY OF ROANOKE
2~ CxTY OF COLONXAL HEIGHTS
26 CxTY OF COVZNGTON
27 CITY OF STAUNTON
28 CZTY OF SALEM
29 CITY OF GALAX
~0 CZTY OF IVIARTXNSVZLLE
~ CITY OF SUF~'OLK
32 CZTY OF HOPEWELL
~ CITY OF HARRZSOM~RG
35 CZTY OF
36 CXTY OF WAYNES~
37 CITY OF RADm~
39 CITY OF CLIFTON
~3 CZTY OF VZRGZNIA ])EACH
PT 2000 FY 19~ FY l~J8 P~ 1~7
--1-- 2 --3.-- t--
$66.26 $63.93 $60./42$55.29 $51.
$~.16 ~9.08 $t6.58 ~5.00 ~7.19
$52.08 ~7.65 $t8.26 $q8.28 $~.96
$10.~6 $29.11 $29.tg $29.t1 $26.9~
$t0.01 $29.t6 $27.71 $28.52 $27.19
$15.12 Sit. t2Sit. 22Sit. 09$11.88
$1.3.37$'J.3.53 $~3.Z1 $12.50 $'J.1..62
$9.15 $8.16 $6.11 $5.5~ $5.61
$9.12 $9.76 $9.~ $8.89 $8.32
$8.87 $8.78 $8.53 $8.07 $7.85
$8.76 $7.8~ $6.93 $6.27 $5.96
$7.~ $8.80 $6.97 $6.98 $6.7t
$6.59 $6.~8 $6.2t $5.86 $5.58
$6.~0 $6.10 $5.92 $5.~ $5.~0
$6.09 $5.80 $5.6q $5.~0 $5.25
$6.03 $5.82 $5.82 $5.80 $5.58
$5.16 $5.0~ $5.0~ ~.92 ~.92
~.89 Sq.~ $5.05 ~.78 ~.69
~.6.5 ~.02 $3.3~ $2.9'J.$2.78
$~.6~ ~.'17 $3.t2 $2.6.5 $2.71
$~.26 ~.t]. ~.2/4 ~.07 $3.86
~.03 $3.8q $3.73 $3.58
$3.52 $3.55 $3.~ $3./42 $3.3~
$3.t3 $3.50 $3.39 $3.25 $3.~.t
$3.58 $3.~6 $3.9'J.$3.62 $3.58
$3.32 $3.18 $3.~ $3.02 $2.90
$3.32 $2.99 $2.92 $2.83 $2.96
$3.1t $2.99 $2.89 $2.85 $2.81
$3.3.1.$2.90 $2.92 $2.77 $2.7t
$3.05 $2.53 $2.~0 $2.27 $2.18
$2.96 $2.77 $2.77 $2.73 $2.60
$2.8~ $2.79 $2.7'J.$2.68 $2.67
$2.72 $2.6~ $2.52 $2.32 $2.17
$2.37 $3.~6 $3.~6 $3.11 $3.~
$2.29 $2.28 $2.22 $2.0~ $2.08
$2.26 $2.27 $2.27 $'J..66$].62
$'J..59$1.55 $1...55$1.~
BLUE RIDGE COMMUNITY SERVICES
DIRECTLY FUNDED PROGRAMS
FY-99 PERFORMANCE REPORT
CITY OF ROANOKE
8
..... ' ' ' :~" ~' "f ' .:lJnits
:,~<ChenlCo. unt .?..: N~mber,O. ,~.:
..-'~.'?(b~/sei~.,e)''. b; .= ;~,-'Uriits'..?;.,. ,~r~i~:":;CoSt of services
MRNTAL P_~ALTH
~.mergency Services 1 t110 12~048 SH $457t275
Outpatient CounsellmK 1~517 19~693 SH 1~584~352
Intensive In-Home Services 50 13~492 SH 604~511
Case Mnnn~,,ent 533 11~032 SH 749~393
Assertive Cora. Tre~',~ent 17 2~747 506~287
Children's Day Trea~ent 60 19~778 DSH 526~912
Mountain House Clubhouse__e.__. 8..__~.~_~3 .___1~_18 287 DSI-I 328 2.~74
Alternative Da $u ~.~.~Ep._~_~' 29 638 SH 8 845
Residential ~ ~ B----'~ 10 1 63
MH SUBTOTAL "--'~ 3 8~00 ~~-----~867 480
-- 414 ~ '---- $713 769
Case ManaKement ' S...._._~_.I-I
Sheltered Em lo.E!.9,.vment 0.8 0. 290 .~D
---- ~ 16 402 DSH 173 120
Rehabilitation .
ent __. 0.7 1 464 SH. 107
H_.._.Hi_~ly Intensive Residential 0.2: 6 685 BD I 172 234
Intensive Re.._.sidential 7 ~ B____~D. 286 778
~ Residential __.__. 11 457 BD 37 7__10_
~ Re_esidential ' 97 =~ S-'-'-'~ -- 258 533_
°n ---'F--
MR SUBTOTAL ---~~t~~~-- $2 855 935
S__UBSTANCI~ ABUS~
.~_.O_9.!p_atient Services 623 ~ S'---"~ 839 4.~_58
Case Manaj~.~ent 397 ~ S--'-"H- 713 789-
~ Treatment 239 ~ DS--'"-~ -- 322 039-
B---'E-- 4850.45
~ Intensive Residential ------
Intensive Residential ~ 265 11,589 BD .1013 8_6_4_
SA SUB'r(Tr__AL ...... ~ ~~~----$3 374 395
PREVigNTION
' .".:~ntmC~-',*'~: ..;':'~vUl[ll~..' '~-~'~ .....
~ ~ .~4 $118,197
MH Preve-~-tion Services I~, ~
=~,~ .... ~ ...... .-"' '-_2
~,q,~,~,~,~,q, AT · I aT~.~V~.~ I~'~'., '"~-;'
llil~t~vl~ ~.~z-~ ~"~"---_' __ ~ ............. --~- - e.,..,,.,.,,e l-Inure D=Days
Units of Service:
Sl-l-Ser ~ure
BD=Bed Days
F=Families
JAMES D. GRISSO
Director of Finance
March 20, 2000
.~ECEIVED
CITY OF
DEPARTMENT OF ~NANCE
21S Church Avenue, S.W., Room~ ~¢.~ t5 P4:38
R O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
The Honorable David A. Bowers, Mayor
The Honorable C. Nelson Harris, Vice-Mayor
The Honorable W. Alvin Hudson, Jr., Council Member
The Honorable Carroll E. Swain, Council Member
The Honorable James O. Trout, Council Member
The Honorable William White, Sr., Council Member
The Honorable Linda F. Wyatt, Council Member
Re: Dental Care Insurance for Retirees
Dear Mayor Bowers and Members of City Council:
Retirees of the City of Roanoke Pension Plan requested the option to continue dental care insurance.
All employees leaving employment with the City of Roanoke are eligible to retain dental care
insurance for eighteen (18) months under the Federal mandates of COBRA. After the eighteen (18)
months, dental care insurance was not available on a group policy with the City. Negotiations were
pursued under the existing Roanoke Valley Consortium contract with Delta Dental.
Retirees and beneficiaries with fifteen (15) years of continuous City service are eligible to continue
on the City's group health insurance for retirees. The same eligibility requirement was established
for retiree dental care insurance.
On January 31, 2000, the attached information was mailed to approximately 1,000 qualified retirees
concerning the one-time open enrollment for current retirees. The effective date of coverage was
March 1, 2000 and we had fifty-five (55) retirees to enroll. Future qualified retirees will be offered
this option.
This report in for your information and no action is required.
Sincerely,
Director of Finance
Honorable Mayor and Members
of City Council
March 20, 2000
Page 2
JDG/JLS :s
Attachment
¢.'
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
Jarr~.s D. Grisso
Secretury- Treasurer
Joyce L. Sparks
Retirement Administrator
January 31, 2000
CITY OF ROANOKE
ENSlON
LAN
Dear Retiree:
Open enrollment meetings for retiree DENTAL care insurance are scheduled
in February 2000 for qualified retirees/spouses. To be eligible to participate
in the Delta Dental insurance program, you must meet one of the following
criteria:
Be a retired employee with 15 YEARS OF CONTINUOUS
SERVICE
Be a spouse or eligible child of a retired employee with 15
YEARS OF CONTINUOUS SERVICE
· Be a spouse or a retired employee on Occupational Disability
Any qualified retiree/spouse interested in participating in the group Delta
Dental insurance program should plan to attend one of the following
meetings:
Wednesday
Thursday
February 9
February 10
2:00 p.m.
10:00 a.m.
Tuesday February 15 2:00 p.m.
February 16
February 17
Wednesday
Thursday
10:00 a.m.
2:00 p.m.
Raleigh Court Library
2112 Grandin Road, S. W.
Williamson Road Library
3837 Wflliamson Road, N. W.
Melrose Library
2607 Salem Turnpike, N. W.
BuenaVista Recreation Center
1030 Penmar Avenue, S. E.
Jefferson Center- Fitzpatrick
Hall, 541 Luck Avenue, S. W.
Page 2
After March 1, 2000, current eligible retirees will only be able to enroll in the
group retiree dental insurance program with the City if they have a
qualifying event. Qualifying events are:
Marriage or divorce
Birth or adoption of a child
Death of spouse or child
Termination of spouse's employment or spouse's loss of dental
coverage
Disqualification of a child for dependent coverage
Representatives from Delta Dental and the City of Roanoke will be at the
meetings. There will be an explanation of benefits, time for questions and
enrollment forms. In the meantime, should you require verification of your
15 years of continuous service, please call us at (540) 853-2062.
A summary of dental coverage and premiums is enclosed.
If you are unable to attend a scheduled meeting and are interested in
participating, please call Vivian Holland in Personnel Management between
February 18 and February 23 at (540) 853-1803.
Retirement Administrator
JS:g
Enclosure
City of Roanoke Retirccs
Summary of Dental Benefits
Effective March 1, 2000
Plan Features
Annual Deductible
Diagnostic & Preventive Services
· Basic Services
Annual Benefit Maximum
Benefits
Diagnostic & Preventive Services
(exams, cleanings, x-rays)
Basic Services
{filings, oral surgery, endodontics,
periodontics, denture repair, &
recementation, emergency
treatment, sealants)
Major Services
(crowns, bridges, dentures)
Orthodontic Services
Dependent/Student Age Limit
· Dependents
· Students
No Deductible
$25 per patient per calendar year
$75 per family unit
$1,500 per patient per calendar year
Plan Pays You Pay*
(after deductible)
100% 0%
80% 20%
50% 500/6
Not Covered
Age'19 (end of year)
Age 23 (end of year)
Monthly Rates
Retiree (or Spouse) Only
Retiree & Spouse
Retiree & One Child
Retiree & Family
$27.28
44.60
44.60
77.66
* Delta Dental participating dentist
MINUTES OF ROANOKE CITY COUNCIL AUDIT COMMITTEE
~ECE~E~
20oral T y ~"~ .....~
March6, ': !, n~i!-
CALL TO ORDER:
'00 MA.R 13 AtO :35
The meeting of the Roanoke City Audit Committee was called to order at 11:00 a.m. on Monday,
March 6, 2000, with Chairman, William White, Sr., presiding.
· The roll was called by Mrs. Powers
Audit Committee
Members Present:
William White, Sr., Chairman
Mayor David Bowers
Carroll E. Swain
Others Present:
Robert H. Bird, Municipal Auditor
Darlene L. Burcham, City Manager
James D. Ritchie, Assistant City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
George M. McMillan, Sheriff
David C. Anderson, City Treasurer
Sherman A. Holland, Commissioner of The Revenue
Arthur B. Crush, III, Clerk of Circuit Court
Glenn A. Asher, Risk Management Officer
Greg Emerson, Deputy Commissioner of The Revenue
Linda S. Bass, Acting Chief of Economic Development
Troy A. Harmon, Assistant Municipal Auditor
Courtney A. Booth, Auditor
Pamela C. Mosdell, Auditor
Evelyn W. Powers, Administrative Assistant
=
FINANCIAL AUDITS:
Clerk of the Circuit Court
Sheriff's Canteen Fund & Jail Inmate Fund
Mr. White ordered that the financial audit reports be received and filed. There were no
objections to the order.
Mr. White recognized the Municipal Auditor's staff for comments. Mr. Harmon briefed the
Committee on the Clerk of the Circuit Court audit. Mr. Swain wanted to know how soon the
APA would release their final report. Mr. Bird reported that there was no specific date as to
when the report would be released, but he told the Committee that the final report would be
sent to the auditor's office and that the Audit Committee would receive a copy of the report.
Mrs. Booth briefed the Committee on the Sheriff's Canteen Fund and Jail Inmate Fund. Mr.
Swain wanted to know why the purchases were so high at June 30, 1998, as compared to
June 30, 1999. Mr. Bird stated that cash basis statements do not do a good job of associating
cost of goods sold with sales. Even considering that cost of goods sold in 1998 was unusually
Audit Committee Minutes Page 2
high. No concerns of impropriety arose in either 1998 or 1999. Mr. Swain asked who
establishes the prices of the goods sold in the canteen. Mr. Bird stated that the Sheriff is
responsible for setting prices. The new canteen vendor does periodic surveys of convenience
stores and recommends prices that fall in the middle of the survey results. Mayor Bowers
asked how many admissions are at the jail. Sheriff McMillan reported that the jail admits about
10,000 annually; most of these are on an in and out basis. The jail has 834 beds with
approximately 600 inmates at the present. Canteen Fund sales are as much as $11,000
weekly. Mayor Bowers commended the Sheriff on handling things so well. Mr. White
questioned why Inmate Funds were not managed using the Quicken software package. The
Sheriff stated that the Quicken software package was used as the Canteen's checkbook, it
could not handle the Inmate Fund. The Sheriff reported that the new system from Swanson
has automated both the Inmate Fund and the Canteen Fund. Mr. Swain wanted to know if
there were any other funds at the Sheriff's office. The Sheriff reported that the only other funds
that he has direct contact with is the Sheriff's department budget. The Coke fund is managed
by an employee committee in the Sheriff's department. Mr. Grisso asked if the Auditor's office
would still perform an annual audit now that the canteen is being operated by a third party. Mr.
Bird said yes.
FINANCIAL RELATED AUDITS
Personal Property Billing
Economic Development
Mr. White ordered that the financial related audit reports be received and filed. There were no
objections to the order.
Mr. White recognized the Municipal Auditor's staff for comments. Mrs. Mosdell briefed the
Committee on the Personal Property Billing. Mr. Swain asked if she could be more specific
about the problems found during the audit. Mr. Harmon gave the Committee a more detailed
description of the errors found as stated in the audit report. Mr. Grisso asked when would
there be an audit of the Personal Property Billing & Receivables. Mr. Bird reported that an
FSA audit was planned, but has been delayed due to some system problems. The problems
are being worked on by CIS and the users. The audit will be performed as soon as the
problems are cleared.
Mr. Harmon briefed the Committee on the Economic Development audit. Mr. White said that
since the Council as a whole is involved in this area, it would be helpful if the Economic
Development staff or the City Manager would regularly report back to the Council the results
achieved such as tax revenues generated and jobs created. Ms. Bass reported to the
Committee that once the department is fully staffed, things will improve. Mr. Grisso noted that
if a report is done and given to Council it needs to be done in a confidential manner due to the
financial information it would contain such as business license based on gross sales.
UNFINISHED BUSINESS:
A. Risk Management Insurance Question
B. Special Events
Audit Committee Minutes Page 3
At the December 6, 1999, Audit Committee meeting, Mr. White asked Mr. Asher to look into a
question brought up by Mr. Grisso regarding how the City's $25,000 deductible for property
claims compared to other localities. Ms. Burcham addressed the Committee regarding this
question, reiterating the information in her letter to the Audit Committee. Mr. White asked
when the deductible would be looked at again. Ms. Burcham said the deductible will be
reevaluated at insurance renewal time in July, 2001, or at any time the insurance market
changes. Mr. Grisso was satisfied with the response.
At the November 1, 1999, Audit Committee meeting, Mr. White asked Mr. Bird to check into the
problem with Special Events 990 filing and the 1099s and report back to the Committee. Mr.
Harmon reported that filings are up-to-date. The IRS had assessed a penalty, however; Hope
Player, CPA convinced the IRS to waive the penalties.
NEW BUSINESS:
Vending Machines Policy
Mr. White asked the City Manager to look into vending machines that are currently in use in
City buildings and recommend a City wide policy regarding vending machines in City owned
buildings. The information is to include who operates the vending machines, where they are
located, rules for spending the money, and who determines the price. Ms. Burcham reported
to the Committee that she has already started to look at this situation and that a policy is
definitely needed. There were several questions and comments regarding this situation from
the Committee and it was decided to let the City Manager bring this back to the whole Council
at a future meeting.
The next meeting of the Audit Committee will be June 5, 2000.
6. ADJOURNMENT:
There being no further business, the meeting adjourned at 11:40 a.m.
William White, Sr.,
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 22, 2000
File
Gilbert E. Butler, Jr., Secretary
Roanoke City Electoral Board
Roanoke, Virginia
Dear Mr. Butler:
Your communication under date of March 14, 2000, transmitting an Abstract of Votes cast
in the Republican Primary Election held in the City of Roanoke on February 29, 2000, was
before the Council of the City of Roanoke at a regular meeting which was held on Monday,
March 20, 2000.
On motion, duly seconded and unanimously adopted, the communication and Abstract of
Votes were received and filed.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Beryl Y. Brooks, Registrar
C:~ly Fil~narch20.wlxi
' O
'00 t~AR 14 P 3:49
OFFICE OF THE GENERAL REGISTRAR
Beryl Y. Brooks
Registrar
March 14, 2000
Mrs. Mary F. Parker
City Clerk
Room 454, Municipal Building
Roanoke, Virginia 24011
Dear Mrs. Parker:
Pursuant to Section 24.2-675 of the Virginia Election Laws, attached is a certified copy
of the abstract of votes cast in the Republican Primary Election held in the City of
Roanoke on February 29, 2000.
Yours very truly,
~~etary
Roanoke City~l~lectoral Board
GEBJr.,/byb
Room 109 Municipal North 215 Church Avenue, S.W., Roanoke, Virginia 24011 (540) 853-2281 Fax (540) 853-1025
P.O. Box 1095, Roanoke, Virginia 24005
ABSTRACT OF VOTES
cast in the City of Roanoke
at the February 29, 2000 Republican Primary Election for:
· Virginia,
PRESIDENT
NAMES OF CANDIDATES AS SHOWN ON BALLOT
TOTAl VOTES
RECEIVED
(IN FIGURES)
GEORGE W. BUSH ..........................
GARY BAUER ..............................
JOHN McCAIN
ALAN L. KEYES
STEVE FORBES
4,183
47
2,461
150
15
We, the undersigned Electoral Board, upon examination of the off/cia/records deposited with the Clerk of the
Circuit Court of the election held on February 29, 2000, do hereby certify that the above is a true and correct
Abstract of Votes cast at said Republican Presidential Primary.
Given under our hands this
,4 copy teste:
1
day of March, 2000.
r
Secretar/
Secretary, Electoral Boar.i
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
March 22, 2000
File #230
SANDRA H. EAKIN
Deputy City Clerk
Ms. Ann D. Masters
3523 Londonderry Lane, S. W.
Roanoke, Virginia 24018
Dear Ms. Masters:
Your communication under date of March 13, 2000, tendering your resignation as a
member of the Roanoke Arts Commission, effective immediately, was before the Council
of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2000.
On motion, duly seconded and unanimously adopted, the resignation was accepted with
regret and your communication was received and filed.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission
from August 10, 1992 to March 13, 2000. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley which was issued by
the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Brook E. Dickson, Chair, Roanoke Arts Commission, 523 Highland Avenue, S. W.,
Roanoke, Virginia 24016
Lanell Otey, Secretary, Roanoke Arts Commission
C: ~,.ty Files',march20. wpd
CITY
'00 HAR14 P2:51
March 13, 2000
The Roanoke City Arts Commission
Brook Dickson, Chair
Dear Brook,
It is with great regret that I must resign from the Roanoke City Art Commission. I have moved
from the City to Roanokc County and perceive my new address as a conflict, l am on 'the
Household Hazardous Waste Day Committee for the City and the City's Litter Prevention
Committee. They are taking much meeting time and their work relates directly to my job.
Commission does and will miss the Commissioners and our work very much. You all know I
support the arts and am reluctant to leave this post. It is wire I need to do. I appreciate the
opportunity so much to be a part of'the Commission. Keep up the good work.
Sincerely,
3523 Londonderry Lane, SW 24018
hlF~-14-~ 14:16
P.O1
C-lO
March 20, 2000
The Honorable David A. Bowers, Mayor,
and Members of City Council
Roanoke, Virginia
Re: Request for Cloeed Meeting
Dear Mayor Bowers and Council Members:
,~,~,,^ ,.. -,~ _-.-'~ .... .'.- ,-", propel'p/lot pUDliC
· -'~.o, c;o~e orvirglnla (1950), as amended, r , ,- ,-,,-,, to Section 2.1-
Respectfully submitted,
arlene L. Bu~
City Manager
DLB:ca
Assistant to the City Manager for Special Projects
City Attorney
Assistant City Manager
Roanoke
City Public Schools
Publia Information Offiae · P.O. Box 1 $145, Roanoke, Virginia 24053
Telephone: (640) 855-28~ 6 * Fax: (640) 863-2837
'00 FE~ 24 P1:53
February 23, 2000
Mrs. Mary Parker
Clerk to City Council
City Municipal Building
215 Church Avenue
Roanoke, VA 24011
Dear Mrs. Parker:
The Roanoke City Public Schools welcomes the opportunity to share instructional innovations and
highlights with City Council. The Superintendent requests that a presentation on the "International Bacca-
laureate Diploma Program," no longer than 15 minutes in length, be included as an agenda item for the
2:00 p.m. session of the City Council meeting on Monday, March 6, 2000.
Dr. Harris, along with representatives, will present an overview of the program which is offered at the
Fleming-Ruffner Magnet Center.
We look forward to this sharing opportunity with Council. If I may answer any additional questions,
please don't hesitate to call (2816).
Sincerely,
Public Information Officer
/sd
cc.'
Darlene L. Burcham
Dr. E. Wayne Harris
Excellence in Education
Roanoke City
Board of Zoning Appeals
1999 Annual Report
.Prepared by the Department of Planning &
· Community Development
ClTM, , P',._ ~: 'i~! ....
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
March 20, 2000
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
As Chairman of the Roanoke City Board of Zoning Appeals (BZA), it is my honor to
present to you the annual report for the 1999 calendar year. As indicated in the report, the
Board of Zoning Appeals held 11 public hearings during which 29 variance requests, 42 special
exception (use) requests and two (2) appeals to the Zoning Administrator's decisions were
considered.
In this current year, the Board of Zoning Appeals' goals are to:
Continue to serve the citizens and developers of our community in furthering the
use, development and redevelopment of city property through variances and
special exceptions,
Continue to act as a discretionary administrative body and make decisions in
matters where a person or party within our community would be aggrieved by the
strict application of the zoning ordinance; and
Recommend to the Planning Commission and City Council necessary revisions
and amendments to the zoning ordinance in order for the Board to continue to
provide fair and ..equitable service to our community and its citizens.
The Board of Zoning Appeals looks forward to continuing its service to Council, the
citizens of this community and to the Roanoke Valley as a whole. We appreciate all of the
support City Council has provided us through Board appointments and technical staff support.
Speaking on behalf of myself and the Board, we look forward to developing an even
closer working relationship with Council in order to facilitate a better understanding of the
responsibilities and challenges faced by the BZA. We would also like to provide input to
Council regarding future appointments to the BZA. Perhaps Council could benefit from our
submission of a list of qualities we believe are needed for any new appointees in order to
maintain a good balance of technical skills and abilities on the BZA. We would also be glad to
submit nominations if it would so please Council.
Thank you for your review and considerations of these iter~
Benjamin S. Motle~r ~
Chairman
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Roanoke City Board of Zoning Appeals
Appointment of the Board
The Council of the City of Roanoke appoints a Board of Zoning Appeals in accordance with enabling
legislation as set forth by the Commonwealth of Virginia, which provides that the said Board of Zoning
Appeals may, in appropriate cases and subject to appropriate conditions and safeguards, vary the
application of the terms of the zoning ordinance in harmony with its general purpose and intent and in
accordance with general or specific rules therein contained.
Membership of the Board
The Board of Zoning Appeals shall consist of five members, each to be appointed for a term of three
years and removable for just cause by City Council, upon written charges and after a public hearing.
Vacancies shall be filled for the unexpired term of any member whose term becomes vacant. Members
may be reappointed and may serve up to three consecutive, three-year terms.
Powers of the Board
The Board is appointed by City Council to act as a discretionary administrative body to hear and
decide appeals where it is alleged there is error in any order, requirement, decision, or determination made
by administrative officials in the enforcement of the zoning ordinance adopted pursuant thereto.
The Board is charged with the responsibility to hear, decide and authorize special exceptions to the
terms of the zoning ordinance based upon certain criteria and findings as specified in the ordinance; and
to hear, decide, and authorize, upon appeal in specific cases, a variance from the terms of the zoning
ordinance that would not be contrary to the public interest where a literal enforcement of the provisions of
such ordinance would result in unnecessary hardship, provided in all cases, the spirit of the ordinance shall
be observed and substantial justice done.
Summary of Board Action - 1999
During calendar year 1999, the Board heard 29 variance requests, 42 special exception requests and
two appeal requests.
Variances Approved
Variances Denied
Appeals
Requests Withdrawn:
Variances 3
Appeals 2
Special Exceptions 7
SUMMARY
19 Special Exceptions Approved 31
7 Special Exceptions Denied 4
2
ATTEN DANCE
Eleven meetings held in 1999
BOARD MEMBER # OF MEETINGS PRESENT
Chairman Robert R. Copty 11
Benjamin Motley 11
W. G. "Bill" Light 9
Louise C. Williams 7
Joel Richert 11
BOARD OF ZONING APPEALS
1999 BZA CASES
CASE NAME PROPERTY REQUEST ZONE CONDITIONS RESULT
ORD.
1-99V-A Triton 1715 Granby St. Tower 254(a)(b) Granted
2.99V-A THton Cleveland Ave. Tower 275(b)(c) Obsolete Tower removed w/in Granted
property 90 days
3.99S-A Triton 320 Hershberger Rd. Sign 186(9) Granted
4.99V-A Underwood 1214 Peters Creek Rd. 2 lots 190(d) Granted
5-99S-A Nelson/Allen 217 Reserve Ave. Storage wi house 27t (4) Granted
6.99S-A McBroom 2519 Carolina Ave. Personal Service 90(10) 2 years Granted
7-99S-A Olsen 2302 Longview Ave. Silk Flower Design 108(9) 2 years Granted
8-99S-A Slattsry 2902 Kennedy St. Wedding Dec. Service 108(9) 2 years Granted
9-99-A-A Sparks 2t 23 Orange Ave. Continue 4 units Withdrawn
11-99V-A Branch 1602 Maiden Ln. 6 ft. fence 402(b)(1) Granted
12-99V-A Triton 2613 Franklin Rd Tower 207(9) Light agrsem ent/rsm oved after Granted
60 days non use/no interference
t3-99V-A Triton Williamson Rd. Tower 255 Remove after 6 mo of non use, no Granted
interference wi reed equipment
t4-99V-A WayneRVimmer Hemlock Rd. Detached Garage 531(j) Denied
15-99S-A Lemoine 3217 Hershberger Rd. Fast Food Restaurant Withdrawn
16-99S-A Ballentine 813 Franklin Rd Sr. Citizen relocating 186(6) Denied
business
t7-99S-A Figgatt-CFW 2727 Ferndale Ave. Attach Antenna 593(a) Remove w/in 6 mo of non use/CFW Granted
Intslos use only
18.99V-A Figgatt-CFW 2727 Ferndale Ave. Telecom Antenna 207(9) CFW use only Granted
19-99V-A McCombs tt32 Riverland Rd. Single Family Const. 594(b) Granted
CASE NAME PROPERTY REQUEST ZONE ORD. CONDITIONS RESULT
20-99S-A Davis 2908 Tenth St. Day Cars t08(5) Limit 11 childrsnl6am-6pml3 yrs. Granted
21-99S-A Wise/Mann 5236 Wmsn Rd. Sno-Shak 207(2) 3 years Granted
22-99S-A CHS 2037 Crystal Spr. Ave. Parking Garage t9t Granted
23.99S-A RRHA 8 Jefferson St. 86 Luxury Apts. 236 Granted
24-99S-A Holt/Moors 19t8 Langdon Ave. Graphic Design 656 3 years Granted
26-99S-A RaybumlUS 2017 Colonial Ave. Tower Withdrawn
Cellular
26-99S-A Huff 3607 Williamson Rd. Lab 207(7)(8) Specifically for Education Facility Granted
27-99V-A Putziger t201 Chapman Ave. Reinstate 5 unit apts. 128, 429(b Grnted
28-99V-A Gill 1240 Tazewell Ave. Vacuum Repair 594(a) Vacuum Service only on l't floor Granted
29-99S-A Martin 818 Connecticut Ave. Warehouse Storage Withdrawn
30-99V-A Bush 518 Elm Ave. Triplex 187 Denied
31-99S-A Bush 518 Elm Ave. Triplex 186(1) Denied
32-99S-A Kennard 28t 8 Crystal Spr. Ave. Graphic Design 72(6) 3 years Granted
33-99S-A Neeley 4528 Williamson Rd. Car Lot 207(4) Denied
34-99V-A Weaver 3030 Collingwood St. Carport 111 (a) Denied
35-99S-A Triton 2067 McVitty Rd. Flagpole Tower 165(7) Remove after 6 mo. of non use Granted
100 ft. high
36-99V-A Triton 2067 McVitty Rd. Flagpole Tower 171 Remove after 6 mo. of non use Granted
t00 ft. high
37-99V-A Hartman 1302 Hillview Ave. Deck w/0' Side Yard SIB 111(a)(b) Granted
28.1' Front Yard S/B
38-99S-A Plunkett t84t Avon Rd. Sewing Business 108(9) 3 years Granted
39-99S-A Mahgersfteh 3733 Williamson Rd. Car Lot 207(4) Sign permit/no in-opel3 years Granted
40.99S-A Doyle Fireworks 4215 Melrose Ave. Sparkler Tent 4t2(b) June 28-Jul 4, 1999 Granted
CASE NAME PROPERTY REQUEST ZONE ORD. CONDITIONS RESULT
41-99V-A Cycle System Bent Mt. Rd Tower 254(b) Withdrawn
42-99V-A Huff/Ferguson 5t6 Dale Ave. Duplex 128,429(b,,t36 Granted
(b)
43.99V-A Moxley 524-26 Huntington Pipestem Lot 109 Granted
Blvd.
44.99V-A Gale 402 Washington Ave. Duplex 128,429(b Granted
45-99S-A Lighthouse Thrasher Park Tent Revival Services 412(b) Granted
Church
46-99S-A Sink 4208 Franklin Rd Sparkler sales 412(b) For specified time Granted
47-99V-A Taubman 2818 Avenham Ave. Pool, Fence 75,76(a), 76(d) (76(a) -denied front yard setback) Granted
48-99S-A Winstead 1801 Patterson Ave. Professional Offices 622(e) Granted
49-99S-A McCrae 2502 Melrose Ave. Concess. stand 207(2) 2 years Granted
w/wheels
50-99V-A Kepley 250t Wycliffe Ave. 6' fence 402(b)(t) Setback in line wi garages to west Granted
51-99V-A Larry 160t Grayson Ave. carport 402(b)(3) Denied
S31(j)
52-99V-A Cox Grandin Rd. Ext Duplexes 130(c),433(e), Rear yard slb 19.9, side yard setback Granted
583(b)(3) 0', (Remove Buffering-Denied)
53-99V-A Drieling/Caraon 3037 Carolina Ave. Addition t76(c) Granted
54-99V-A Karr/Belles 368 Walnut Ave. Swim Pool 130(c) Granted
55-99V-A Huber 424 Highland Ave. Decks 4" Side Yard S/B 130(b),593(a) Denied
56-99S-A Arthur 3016 Wentworth Ave. Machine shop 207(8) Granted
57-99S-A Berger 12t2 Wise Ave. Rent- Utility Equip 250(3) Withdrawn
58-99V-A Goad 4320 Holmes St. Garage 531(f)(]) Denied
59-99S-A Rasin/Holt 420-22 Luck Ave. Graphic Design 228(5) Granted
60-99S-A Children Mir. Net. 1455 Towne Square Tent Sale- Furniture 412(b)(1-5) 3 yrs Granted
CASE NAME PROPERTY REQUEST ZONE ORD. CONDITIONS RESULT
61-99S-A Chick-FiI-A Valley View Blvd.- Fast Food Restaurant 207(2) Granted
Walmart
62-99S-A Monsour t539 Lynn Brae Dr. Paint Shop 207(5) 5 years Granted
63-99S-A Weigand 2519 Windsor Ave. Jewelry Repair 90(t 0) 3 years Granted
64-99V-A Skeen 3205 Pineland Rd. Covered Gazebo & Deck 76(d) continued Withdrawn
65-99V-A Pace/Kinsey 401 Albemarle Ave. General office space 250(4) continued Withdrawn
66.99S-A Pace/Kinsey 401 Albemarle Ave. General office space 250(4) continued withdrawn
67-99S-A Morgan/Mays 502 Camilla St. Therapeutic Massage 90(t0) Denied
68-99V-A Noel 5119 Airport Rd. Nail/Facial Salon t 86(6) Granted
69-99V-A Mitchell 541 Washington Ave. 6 foot fence 402(b)(1) Granted
70-99A-A Delong 418 Washington Ave. Appealing ZA decision 345 continued Withdrawn
requiring a Certificate of
Appropriateness -ARB
7t-99S-A Body/Hodges 2t23 Crystal Spr. Ave. Use as social club 186(2) continued Withdrawn
72-99S-A Avaloe 505 Washington Ave. Bed & Breakfast 127(6) Withdrawn
73-99V-A Gale 402 Washington Ave. Exceed lot coverage 129 Denied
74-99S-A Weddle 1675 Granby St. Truck & Equipment 250 Granted
Sales
4
DAVID A. BOWERS
Mayor
Darlene 'r,. Burcham
City Manager
215 Church Avenue, S. W. Room 364
Roanoke, Virginia 24011
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540)853-1145
March 15, 2000
Dear Darlene:
I read on the top headline of the front page of The Roanoke Times
that the nation may again suffer a drought or other water crises
again this summer.
I hope that we have taken action over the last year to address the
concerns of our citizens that the City of Roanoke will have a more
than adequate supply of water in the future. I note that Carvins
Cove, our leading resource for water, is now just 8.6 feet below
spillway, and that's good news. More rain this spring would
certainly help that situation. Additionally, the Council had
earlier been advised that one new well is pumping hundreds of
thousands of gallons of new water into the Cove, and another well
at the Cove, one at the filter plant, and one in southeast are
planned. Also, I note that as many as twenty-three inter-
connections have been constructed since last summer linking our
City water supply with the water systems of our neighboring
jurisdictions.
I am pleased that the Water Development Resource Committee of the
Roanoke Valley-Alleghany Regional Commission is going forward and
identifying priorities for further water development in our region,
so that we will never be short of this precious commodity in the
future.
This is an important and vital issue to the citizens of Roanoke and
I believe we need to continue to inform our citizens of what is
happening with regards to our water supply, so that they will be
fully informed as we approach the drier summer months.
Accordingly, please present a briefing on the matter to Council and
our citizens at your earliest convenience, and be sure to continue
to bring us up to date on more information regarding this issue as
it becomes available to you, on a frequent basis.
'I would respectfully request that this letter be presented under
Petitions and Communications at the next Council meeting.
DAB:jj
S incer_ely~,.~~
........ David A. Bowers
Mayor
Roanoke City Council
Regular Agenda Report
March 20, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roano,ke, Virginia
Dear Mayor and Members of Council:
Subject: Weed Abatement Program
Please reserve space on your 2:00 p.m., agenda for a 10 minute briefing regarding the
above subject.
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Acting Director of Public Safety
glance,
the
our
that all 1
hazard on a year rourid basis.
Will cut and Clean:the propertyiat the ownerh
Welfare' and image of our community, the
to help all residents
City requi~res
trash
notified about the
the City
,ns~ i
Any vegetation exceeding the height of
(excluding ~ees an~'shmbs);
i/:.:?:Any excessive accumulation of abandoned personal:property, garbage,
refuse, or debris laying openly on any parcel, which might endanger the
health of residents of the City. ~ ~'
titute a violation?
rubs, and vegetable and flower gard~ns~pu~osefu[lyplanted
and maintained by the: owner, free of any weed~d. ~ ~'~
~> Undisturbed woodlands; '
Heir do I reP~;~ia vi~[~[ion~ i~
~YOu m~ay'~call:
: : Weed Cm~O
853~1302
Facts
The
~durin
About
The City's,Weed
~ti~s. '
:ribing th~
ante
;the City of
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 22, 2000
File #24-447
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34715-032000 amending subsection (a) of §33-20,
Notice of removal of weeds; preabatement hearing, subsection (a) of §33-21, Abatement
of public nuisance, and §33-22, Accounting for abatement costs, of Chapter 33, Vegetation
and Trash, of the Code of the City of Roanoke (1979), as amended, changing notice
requirements and providing for an increase in the administrative fee. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
C:WlyFile~arch20.wpd
Darlene L. Burcham
March 22, 2000
Page 2
pc:
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
John W. Coates, Manager, Parks and Recreation
C:LMy Files~aarch20. v~l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th d~y of March, 2000.
No. 34715-032000.
AN ORDINANCE amending subsection (a) of {}33-20, Notice of removal of weeds;
preabatement hearing, subsection (a) of §33-21, Abatement of public nuisance, and §33-22,
Accounting for abatement costs, of Chapter 33, Vegetation and Trash, of the Code of the City
of Roanoke (1979), as amended, changing notice requirements, providing for an increase in
the administrative fee; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Subsection (a) of §33-20, Notice of removal of weeds; preabatement hearing,
subsection (a) of §33-21, Abatement of public nuisance, and §33-22, Accounting for
abatement costs., of Chapter 33, Vegetation and Trash, of the Code of the City of Roanoke
(1979), as amended, be, and are hereby, amended and reordained to read and provide as
follows:
Sec. 33-20. Notice of removal of weeds; preabatement hearing.
(a) Notwithstanding the criminal sanctions provided for elsewhere in this
Code, and in addition to them, whenever the city manager determines that a
public nuisance exists with respect to any parcel, the city manager shall mail
by United States postal service certified mail to the owner of the parcel at the
owner's address, as determined from public records, written notice that there
exists a public nuisance with respect to the parcel and demand the abatement
of the nuisance within ten (10) days following the mailing of the notice. Such
notice, when so addressed and deposited with the postal service with proper
postage prepaid, shall be deemed complete and sufficient. In the event that
such notice is returned by the postal authorities or if the owner's address is
unknown, the city manager shall cause a copy of the notice to be posted in a
conspicuous place on the parcel. The posting shall be accomplished at least ten
(1 O) days prior to abatement of the public nuisance with respect to that parcel.
Sec. 33-21. Abatement of public nuisance.
(a) If the owner shall fail or neglect to complete abatement of the public
nuisance as required within ten (1 O) days of mailing of notice or of posting,
whichever is applicable, the city manager may direct in writing that city forces
abate or complete the abatement of such public nuisance; or the city manager
may contract for this abatement on behalf of the city with a private contractor.
Sec. 33-22. Accounting for abatement costs.
The city manager shall keep an account of the cost of abating public
nuisances and embody such account in periodic reports with assessment lists
which shall be transmitted to the city clerk and the chief of billings and
collections at convenient intervals. The copy retained by the city clerk shall be
available for public inspection. The reports shall refer to each parcel as to
which public nuisance was abated by description sufficient to identify the
parcel, and specify and include an additional administrative fee of one hundred
dollars ($100.00) to be assessed against the owner; the cost of abatement
including but not limited to a minimum of two (2) hours labor as well as other
reasonable charges for equipment; and interest authorized by this article.
2. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by this Council by Resolution No. 32412-032795, adopted March
25, 1995, effective as of that date, shall be amended to reflect provisions of this ordinance
3. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:\ORD-CA\OCA-Notic¢-TrashAbatement-3-20.00
CITY ,~,' .....
Roanoke City Council
Regular Agenda Report *00 H.~R 16 A 9:38
March 20, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Weed and Trash Ordinance Amendments
Background:
Roanoke's Weed Control Office receives nearly 2000 complaints a year regarding
violations of the Weed and Trash Ordinance. Currently, owners of violating properties
have fourteen (14) days to comply with the City's request that noxious weeds and/or trash
be removed from a parcel. Notification is accomplished by certified mail or, if such
certified mail is returned for any reason, notification is accomplished by the posting of a
notice on the property in violation. If the owner does not comply with the City's request,
the City abates the nuisance and charges the property owner for the costs of abatement,
and a $50.00 administrative fee.
At present, the current $50.00 administrative fee charged on all parcels cut and/or cleaned
by the City or its contractor does not cover City costs to abate the nuisance. (Current
calculations indicate that administrative costs approach $100.00 per abatement.) The
administrative fee includes: all staff time not included in the original abatement report, all
postage and notification costs, all inspection and reinspection charges, all charges for
photographic documentation of the violation, and all costs related to billing for abatement
of the neighborhood nuisance. This current charge for administrative services rendered
has not been changed since 1979.
Considerations:
In order to provide for a more timely resolution of these violations a reduction in the
bompliance time from fourteen (14) days to ten (10) days is proposed. A ten (10) day
compliance period will allow sufficient time for a property owner to file an appeal, if so
desired, pursuant to Section 33-20 of the City Code.
In order to provide for more accurate billing and collection of all costs incurred by the City
in regard to abatement of the neighborhood nuisance, an increase in the administrative fee
from $50.00 to $100.00 and an amendment to the Fee Compendium, reflecting that
increase, are proposed.
Recommended Action:
Approval of the recommended amendments to City Code Section 33-20, Notice of removal
of weeds; pre-abatement hearing, City Code Section 33-21, Abatement of public nuisance,
and City Code Section 33-22, Accounting for abatement costs to:
· Reduce the compliance time from (14) days to (10) days; and
· Increase the administrative fee from $50.00 to $100.00
Amend the Fee Compendium to reflect the increase in the administrative fee from
$50.00 to $100.00
y submitted,
Darlene L. Bur~J:~am
City Manager
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
George C. Snead, Director of Public Safety
#00-410
Mary F. Parker, CMC
City Clerk
'CITY OF ROANOKE
Office of the City Clerk
March 22, 2000
File #60-373-450
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34717-032000 authorizing the City Manager to enter
into an agreement with Crown Roanoke, LLC, for the leasing of office space within the
Franklin Plaza Building, to provide office space for the City as more particularly described
in a report of the City Manager dated March 20, 2000. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Chades M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Linda S. Bass, Acting Chief, Economic Development
C:~yFilmkmarch20.wpd
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINI&
The 20th day of March, 2000.
No. 34717-032000.
AN ORDINANCE authorizing the City Manager to enter into an agreement with Crown
Roanoke, LLC, for the leasing of office space within the Franklin Plaza Building to provide office
space for the City, upon certain terms and conditions; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, in form approved by the City Attorney, an appropriate lease agreement with Crown
Roanoke, LLC, for the lease of 2,9955.25 square feet of office space, plus a 15% prorated share of
common areas for an additional 449.25 square feet for a total of 3,444.50 square feet as the basis for
rent to be paid Lessor, within the Franklin Plaza Building, located at 111 Franklin Road, to provide
office space for the City; said lease shall be for a term of five years; the annual rent is $16.75 per
square foot of space with a 3% per year increase; said lease shall be upon the other terms and
conditions as more particularly described in the report to this Council from the City Manager dated
March 20, 2000, or as may be deemed appropriate by the City Manager.
2. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H :~EASURE Sk~uldi~e~d
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 22, 2000
File #60-373-450
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34716-032000 amending and reordaining certain
sections of the 1999-2000 General Fund Appropriations, providing for transfer of
$16,924.00, in connection with lease of office space for the Office of Economic
Development at 111 Franklin Road, S. E. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday, March
20, 2000.
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Linda S. Bass, Acting Chief, Economic Development
C:'xMy Files~aar ch20. wl:xt
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of March, 2000.
No. 34716-032000.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Community Development $ 3,316,223
Economic Development (1-2) .................................. 449,804
Nondepartmental $ 63,500,233
Contingency (3) ............................................. 125,088
1) Other Rental
2) Other Leasehold
Expenses
3) Contingency
(001-002-8120-3075)
(001-002-8120-3079)
(001-002-9410-2199)
14,424
2,500
(16,924)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
'00
~/~ ~ 6 P2:54
March 20, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: 111 Franklin Road, SE, Lease Agreement
Space for Office of Economic Development
Background:
Office space in the Municipal Building currently occupied by Economic Development staff
is no longer adequate to meet their needs. City staff has located suitable space in the
Franklin Plaza Building located at 111 Franklin Road. The landlord, Crown Roanoke, LLC,
will build-out the space and grant possession on May 1, 2000, or as soon thereafter as the
lease is executed and the build-out is complete. The terms of the lease agreement are as
follows:
1. Number of Square Feet:
2,995.25 rentable s.f. plus a 15% prorated
share of common areas for an additional
449.25 s.f. for a total of 3,444.50 s.f. as the
basis for rent to be paid Lessor
2. Term of Lease:
Five (5) years
3. Lease Rate
$16.75 per s. f. annually, which includes
build-out, at owners' expense, with a 3%
per year increase
4. Utilities, Janitorial & Maintenance: Provided by Landlord
5. Termination Penalty
Lessee shall pay to Lessor the total of (a)
six months rent at the rate being paid on a
termination date plus (b) unamortized cost
of Tenant Improvements and commissions
paid to any broker. These amounts are
intended to be amortized over the full five
year term of the lease. The cost of Tenant
Improvements shall not exceed $70,000.
Proposed rent for the first year will be $4,807.95 per month.
Considerations:
Suitable space to meet the needs of Economic Development is available at a reasonable
rate. Funding of $16,923.85 for the current fiscal year is available in General Fund
Contingency account #001-002-9410-2199, and can be transferred to the Economic
Development operating budget. Funding for following years will be included in the operating
budget for Economic Development.
The lease provides that the City agrees to indemnify, defend and hold harmless Lessor from
and against all claims, liabilities, losses, damages, expenses, actions or causes of action for
injury to or death of any person or loss of or damage to property in or upon the Premises and
including the person and property of Lessee, its employees, agents, invitees, licensees or
others, it being understood and agreed that all property kept, stored or maintained in or upon
the Premises or in the Building shall be at the risk of Lessee.
Recommended Action(s):
City Council authorizes the City Manager to execute a Lease Agreement with Crown
Roanoke, LLC, a Virginia Limited Liability Company, as summarized above and in form
approved by the City Attorney.
City Council authorizes the transfer of $14,423.85 from the General Fund Contingency to the
Economic Development operating budget for three (3) months' rent, payable monthly in
advance, plus $2,500 for fiber optics wiring, for a total transfer of $16,923.85.
Respectfully submitted,
City Manager
C;
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
# 00-07
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 22, 2000
File #2-60-450
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34718-032000 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for appropriation
of $13,525.00, in connection with funds received from InSystems Technologies, Ltd., for
additional property located in the Roanoke Centre for Industry and Technology. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Melinda J. Payne, Economic Development Specialist
C: MV[y Filial, hatch2.0, wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of March, 2000.
No. 34718-032000.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Economic Development $ 19,275,995
Roanoke Centre for Industry and Technology (1) .................. 3,334,897
Revenue
Insystems Inc. - Land Sale (2) ................................. $ 13,525
1 ) Appropriated from
Third Party
2) Insystems Inc. -
Land Sale
(008-052-9629-9004)
(008-008-1234-1233)
13,525
13,525
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
March 20, 2000 '00 ~, '~ 3 P 3:35
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Appropriation of Funds from Insystems Technologies, LTD
Background:
The City of Roanoke and Insystems Technologies, LTD, entered into a contract of sale
on April 14, 1999. The sale included 0.013-acre, Tax Map No. 1010310, and an air
rights easement beginning 10.5 feet above the ground. Insystems agreed to pay
$11,000 for the property and the air rights. That sale was approved by ordinance No.
34248-050399.
In December, Insystems requested an additional 130-square-foot parcel adjoining the
0.013-acre tract. On January 4, 2000, City Council approved the sale of the additional
land in the amount of $2,525 by ordinance No. 34617-010400.
The City of Roanoke has received two checks; one in the amount of $11,000 for the
0.013 acre and air rights and another in the amount of $2,525 for the additional 130
square feet of land acquired in January. These funds need to be appropriated.
Recommended Action(s):
City Council appropriate funding in the amount of $13,525 received from Insystems
Technologies, LTD, to account 008-052-9629-9004 (Roanoke Centre for Industry and
Technology Addition - Property).
Respectfully submitted,
City Manager
CC:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Melinda J. Payne, Economic Development Specialist
#00-11
Mary F. Parker, CMC
City Clerk
CITY OF R O/INOKE
Office of the City Clerk
March 22, 2000
File #57-102-183-514
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34719-032000 authorizing the City Manager to
submit a street inventory for State maintenance payment eligibility to the Virginia
Department of Transportation (VDOT), upon forms prescribed by VDOT for approval by the
Commonwealth Transportation Board, in order to ensure the City's eligibility for State
maintenance funds. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
C: ~lyFiles~n~-ch20. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRG1NIA
The 20th day of March, 2000.
No. 34719-032000.
A RESOLUTION authorizing the City Manager to submit a street inventory for State
maintenance payment eligibility to the Virginia Department of Transportation (VDOT), upon
forms prescribed by VDOT for approval by the Commonwealth Transportation Board, in
order to ensure the City's eligibility for State maintenance funds.
WHEREAS, the Code of Virginia (1950), as amended, establishes eligibility criteria
for localities for receiving funds from VDOT for street maintenance purposes; and
WHEREAS, inventory additions are required to be submitted to VDOT in order to be
eligible for payment.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager is authorized to submit inventory additions to VDOT for approval by the
Commonwealth Transportation Board in order to ensure the City's eligibility for State street
maintenance funds, as set forth in the City Manager's report dated March 20, 2000, and its
attachments.
ATTEST:
City Clerk.
H:h~ES~R.-StMain-VDOT.3.20_00
Roanoke City Council
Regular Agenda Report
f.'IfY r~, "'m
Honorable David A.
Roanoke, Virginia
March 20, 2000
Bowers, Mayor, and Members of City Council
'00 M/~R15 P2:47
Dear Mayor and Members of Council:
Subject:
Background:
Street Inventory for State Maintenance Payment Eligibility
The Code of Virginia establishes the eligibility criteria of localities for receiving funds from
the Virginia Department of Transportation (VDOT) for street maintenance. It specifies two
functional classifications of roadways (Principal/Minor Arterials and Collector/Locals) and
establishes a base payment rate per lane mile for each classification of roadway. These
rates are adjusted annually by VDOT based upon a statewide maintenance index of unit
costs for labor, equipment and materials used by VDOT on roads and bridges.
City eligibility for fiscal year 1999-2000 is approximately ~ in street maintenance
payments from VDOT. These funds are used for many maintenance expenditures that the
City incurs for streets, sidewalks, curb and gutter, traffic signals, bridges, signs and
pavement markings.
Considerations:
City staff has found that the attached list of streets should be submitted to VDOT to enable
their eligibility for payment in the next fiscal year. Approval of this addition to the street
inventory could add up to $30,000 at current year payment rates.
Recommended Action:
City Council authorize the City Manager to submit the attached list of streets to the Virginia
Department of Transportation for approval by the Commonwealth Transportation Board to
enable State Maintenance Payment eligibility.
Darlene L.L''''''' " --~u~~ City Manager
Attachment: 1
c: City Clerk
City Attorney
Director of Finance
Director of Public Works
#00- 12~3
(Rev. 1-1-87)
ADDITIONS
URBAN DIF'IN Page ~ of
YDOT
REQUEST FOR CHANGE IN FUNCTIONAL CLASSIFICATION
SYSTEM
MUNICIPALITY Roanoke
STREET NAME TERMINI PRESENT PROPOSED CENTER- NUMBER LANE FUNC
_ FUNCT FUNCT LINE OF MILES CLASS
ROUTE NUMBER CLASS CLASS MILES LANES (TPD USE
ONLY)
~ FROM TO
~osewalk Ln.,S.E. Mt. Pleasant Blvd. Dead End 50 34 0.29 2 0.58
dindsor Oaks Cic~W Deyerle Rd. 0ead End 50 30 0.10 2 0,20
3ohnsbury Ct.~NE Monterey Rd. 0ead End 50 30 0.11 2 0.22 ._
Meadow Crossing
Lane, NE Dead End Dead End 50 30 0.42 2' 0.84
Yellow
~ellington Dr. SE 0.2 Mi. E. of Mountain Rd. Dead End 50 34 0.23 2 0.46
Pine Glen Rd. NE Meadow Crossinq Ln. Dead End 50 30 0.1~ 2 0.30
(ay St., NW Woodbridge Ave. Dead End 50 30 0.09 2 0.18
)uail Dr., NW KaN St. Temple Dr. 50 34 0.26 2 0.52
:linton Cir. NW Quail Dr. Dead End 50 32 0.04 2 0.08
Femple Dr..NW Airview Dead End 50 33 0.09 2 0.18
~ainsboro Rd. NW Orange Ave. 0.22mi. S. of Orange 70 46 0.22 4 0.88
*COUNCIL RESOLUTION & MAP ATTACHED
SIGNED
RESIDENT ENGINEER DATE
SIGNED
MUNICIPAL OFFICIAL DATE
Sllbmit lo: CLASSIFIED BY
l~,!.,d,:nl E.mnee, m Triphcale TPD ENGINEER DATE
Form U-2 ! ;
(Rev. 1-1-87) ~ ~
URBAN DI P-ge ~ of ~ ')
VDOT
REOUEST FOR CHANGE IN FUNCTIONAL CLASSIFICATION
SYSTEM
MUNICIPALITY
DELETIONS
sTREET NAME TERMINI PRESENT PROPOSED CENTER- NUMBER LANE FUNC
_ FUNCT FUNCT LINE OF MILES CLASS
ROUTE NUMBER CLASS CLASS MILES LANES (TPD USE
ONLY)
· A FROM TO
Gainsboro Rd.,NH Orange Avenue 0.22 mi. S. of Orange 70 46 0.22 2 0.44
*COUNCIL RESOLUTION & MAP ATTACHED
SIGNED
RESIDENT ENGINEER DATE
SIGNED
MUNICIPAL OFFICIAL
DATE
S,ibmi! lu; CLASSIFIED BY
flr.,d,:n! E.q,nee, ,n lciphcame TPD ENGINEER DATE
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 22, 2000
File #27-60-237
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Ms. Burcham and Mr. Grisso:
I am attaching copy of Ordinance No. 34720-032000 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for transfer of
$26,835.00, in connection with engineering design services for the Summit Hills Drainage
Project - Phase I. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, March 20, 2000.
Council Member Swain requested that the City Manager provide further information on
similar drainage projects to be undertaken by the City in the upcoming months.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Chades M. Huffine, City Engineer
J. Greg Reed, P. E., Project Manager, Engineering
C: ~ly Fil~Lmarch20.wpd
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 20th day of March, 2000.
No. 34720-032000.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Sanitation $ 1,182,683
Summit Hills Drainage Project - Phase I (1) ....................... 26,835
Capital Improvement Reserve $18,374,086
Public Improvement Bond Series 1996 (2) ......................... 910,483
1) Appropriated from
Bond Funds (008-052-9695-9001) $ 26,835
2) Storm Drains (008-052-9701-9176) (26,835)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
~tECEIVED
Roanoke City Council
Regular Agenda Report '00
March 20, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Summit Hills Drainage Project - Phase I
Background:
Drainage problems have existed for many years along Summit Drive within the Edgewood-
Morwanda Summit Hills Neighborhood (See Attachment 1). This includes standing water
at the intersection of Glenridge Road and Summit Drive and soil erosion along the right-of-
way and existing drainage culverts. Some flooding of residences along the east end of
Summit Drive has occurred. The scope of work for this project will include the evaluation
of drainage watersheds for this area and the preparation of engineering design and
construction documents for drainage structures and systems as required and within the
project allowable budget.
The Summit Hills Drainage Project was included in the Capital Improvement Program
(ClP), approved by City Council on July 21, 1997. This project received a high priority
rating and funding was established in the 1997 Bond Referendum. Following a published
Request for Proposals and review of submitting firms, T.P. Parker & Son, Engineers &
Surveyors, LTD., 816 Boulevard, Salem, Virginia 24153, was selected to perform design
services for this project.
The proposed contract with T.P. Parker & Son, Engineers & Surveyors, LTD. provides for
an engineering design of the Summit Hills Drainage Project - Phase I to stay within the
construction and property rights acquisition budget of $173,000. The engineering design
will utilize grading, storm drain piping and drainage structures as required for construction
of the Phase I improvements and within the allowable budget. The proposal from T.P.
Parker & Son, Engineers & Surveyors, LTD. for the professional design services necessary
for this project is $24,395. Adding a 10% ($2,440) contingency for potential scope of work
changes in project design, would bring the total fee to $26,835.
Information mailers will be sent to those affected and neighborhood meetings will be
arranged to include citizens in the design and construction process of this project.
Considerations:
The cost of this design project will be $24,395 with a contingency of $2,440, for a total
appropriation of $26,835. Funding is available in Public Improvement Bond Series 1996,
account number 008-052-9701-9176.
Honorable David A. Bowers, Mayor, and Members of City Council
Summit Hills Drainage Project - Phase I
March 20, 2000
Page 2
Recommended Action:
Council authorize the Director of Finance to transfer $26,835 from Public Improvement
Bond Series 1996 to a new Capital Projects account entitled "Summit Hills Drainage
Project- Phase I".
Attachments: 1
C~
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
J. Grey Reed, P.E., Project Manager
Respectfully submitted,
City Manager
# 00-124
H:\USER\COMMON\Council~Bost\summit. hil
ATTACHMENT 1
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 22, 2000
File #60-262-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34721-032000 amending and reordaining certain
sections of the 1999-2000 General and City Information Systems Fund Appropriations,
providing for appropriation of $85,000.00, in connection with the purchase of
communications equipment as a part of the Capital Maintenance and Equipment
Replacement Program. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
D. Darwin Roupe, Manager, Supply Management
C:kMyFile~arch20.wpd
AN
General and
emergency.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of March, 2000.
No. 34721-032000.
ORDINANCE to amend and reordain certain sections of the 1999-2000
City Information Systems Fund Appropriations, and providing for an
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General and City Information Systems Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
General Fund
Appropriations
Nondepartmental $ 63,416,835
Transfers to Other Funds (1) .................................. 62,452,553
Fund Balance
Reserved for CMERP - City (2) ................................. $ 1,953,524
City Information Systems Fund
ADDro~)riations
Capital Outlay $
Public Safety Automation Project (3) ............................
Revenues
Nonoperating $
Transfers from Other Funds (4) .................................
6,812,524
3,121,280
860,929
620,100
1) Transfer to ClS Fund
2) Reserved for CMERP
3) Appropriated from
General Revenue
4) Transfer from
General Fund
(001-004-9310-9513)
(001-3323)
(013-052-9831-9003)
(013-020-1234-1037)
85,000
(85,OO0)
85,000
85,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
March 20,2000
t~ECE~ ~ ~n
Honorable David A. Bowers, Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Fund Appropriations from Capital Maintenance and Equipment
Replacement Program
Background:
A digital data radio base station has been identified as a priodty need to support the
new public safety mobile data terminals and to allow for continued development of the
wireless communication system with Roanoke County. The system uses a unique
transmission scheme which is proprietary to Motorola. Based on the need for system
compatibility, this requested base station has been determined to be practically
available from only one (1) source, in accordance with section 23.1-6 of the code of the
City of Roanoke.
Consideration:
Total funding requested is $85,000. Funding to provide for the requested equipment is
available in Current Year Capital Maintenance and Equipment Replacement Program.
Recommended Action:
Approve the budget ordinance to appropriate funding to provide for the purchase of
communications equipment.
Respectfully submitted,
City Manager
CC:
City Clerk
City Attorney
Director of Finance
Manager, Supply Management
#00-317
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 22, 2000
File #144
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34722-032000 designating the procurement method
known as competitive negotiation, rather than the procurement method known as
competitive sealed bidding, to be used for soliciting proposals for services in connection
with a household hazardous waste collection program and documenting the basis for this
determination. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
D. Darwin Roupe, Manager, Supply Management
C :hMy Filcakmm'ch20. w~l
IN THECOUNC~ OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of March, 2000.
No. 34722-032000.
A RESOLUTION designating the procurement method known as competitive negotiation,
rather than the procurement method known as competitive sealed bidding, to be used for soliciting
proposals for services in connection with a household hazardous waste collection program and
documenting the basis for this determination.
WHEREAS, as part of the City's environmental efforts, the City intends to develop a
household hazardous waste program that will provide for the collection, transportation, and disposal
of household hazardous wastes from residents of the City and the Roanoke Valley, with the initial
collection period being for a one or two day period of time; and
WHEREAS, in order to develop this program, it is important for the City to contract with a
contractor that is qualified to collect, transport, and dispose of household hazardous waste and that
there are numerous factors that will be considered in selecting such a qualified contractor; and
WHEREAS, this Council finds that use of the procurement method of competitive negotiation
to obtain a contractor for the needed services will allow the City to more fully consider factors of
experience, references relating to the offerors, and will also allow consideration of the price of the
services and negotiations as to price; and
WHEREAS, this Council is of the opinion that such services should be procured by
competitive negotiation for other than professional services, rather than by competitive sealed
bidding.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Pursuant to {}23.1-4(e), Code of the City of Roanoke, (1979), as amended, this
H: ~ASU~$\00318
Council finds that the procurement method known as competitive sealed bidding is not practicable
and/or is not fiscally advantageous, for the reasons set forth above, for soliciting proposals for
obtaining a contractor's services for the proper collection, transportation, and disposal of household
hazardous waste.
2. This Council directs that the procurement method known as competitive negotiation
for other than professional services shall be used for the procurement of a contractor's services for
the purposes of conducting a household hazardous waste program and the proper collection,
transportation, and disposal of such household hazardous waste, all as more fully set forth in the
report to this Council dated March 20, 2000.
3. This Resolution shall document the basis for City Council's determination.
ATTEST:
City Clerk
H:~--~RES\00318
Roanoke City Council
Regular Agenda Report '00 I~,~ 13 P 3:35
March 20, 2000
Honorable David A. Bowers, Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Household Hazardous Waste Collection
Background:
A collection day for household hazardous waste will provide the citizens of Roanoke
with a convenient, safe, responsible and cost effective way to remove hazardous
materials from their homes.
In order to have this program, an organization qualified to collect, transport and dispose
of household hazardous waste that is collected must be engaged. Although the sealed
bid method of procurement would normally be used for ordinary collection services,
since this procurement involves household hazardous wastes, it is not practicable or
fiscally advantageous to the public to use the sealed bid process. The experience and
qualifications of a firm that can provide these services is of equal, if not greater,
importance than the cost. Therefore, the process of competitive negotiation using a
request for proposal will be the best method of procurement for these services.
Consideration:
The code of the City of Roanoke provides as an alternate method of procurement to
using the bid process, a process identified as "competitive negotiation for other than
professional services". Prior approval by Council is necessary before this alternate
method may be used. See section 23.1-4(e).
This method will allow for negotiations with all responding vendors to determine the
best qualified at the best price. The initial request will involve a one or two day
collection period.
Recommended Action:
City Council authorize the use of competitive negotiation as the method to secure a
vendor to provide appropriate services for the household hazardous waste collection
program.
CC:
City Clerk
City Attorney
Director of Finance
Manager, Supply Management
Respectfully submitted,
City Manager
#00-318
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 22, 2000
File #354
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 20, 2000, Council Member Wyatt requested that the City Manager review
alternatives to assist senior citizens who are financially unable to pay for emergency
medical services.
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: George C. Snead, Jr., Director, Public Safety
C:'XMyFilcs~O.wlxl
MARY E PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 22, 2000
File #354
Robert D. Smith, President
Quantum Medical Business Service
2840 Electric Road, Suite 111
Roanoke, Virginia 24018
Dear Mr. Smith:
I am enclosing copy of Resolution No. 34723-032000 accepting the proposal of Quantum
Medical Business Service, Inc., for collection of bills for emergency medical services, upon
certain terms and conditions, and awarding a contract therefor; authorizing the proper City
officials to execute the requisite contract for such work; and rejecting all other proposals
made to the City for the work. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
D. Darwin Roupe, Manager, Supply Management
George C. Snead, Jr., Director, Public Safety
C: ~Vly Fil es~narch20.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 22, 2000
File #354
Paul Franzelas, Vice-President
Advanced Data Processing, Inc.
520 165th Street, N. W., Suite 201
Miami, Florida 33169
Diane L. Vick, President
Diversified Billing Systems, Inc.
4500 Holland Office Park, Suite 310
Virginia Beach, Virginia 23452
Dear Ms. Vick and Mr. Franzelas:
I am enclosing copy of Resolution No. 34723-032000 accepting the proposal of Quantum
Medical Business Service, Inc., for collection of bills for emergency medical services, upon
certain terms and conditions, and awarding a contract therefor; authorizing the proper City
officials to execute the requisite contract for such work; and rejecting all other proposals
made to the City for the work. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2000.
On behalf of the City of Roanoke, I would like to express sincere appreciation for
submitting your proposal on the abovedescribed service.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:~VIyFiles'~narch20.wpd
IN THECOUNC~ OF THE CITY OF ROANOKE, VIRGINI&
The 20th day of March, 2000.
No. 34723-032000.
A RESOLUTION accepting the proposal of Quantum Medical Business Service, Inc., for
collection of bills for emergency medical services, upon certain terms and conditions, and awarding
a contract therefor; authorizing the proper City officials to execute the requisite contract for such
work; and rejecting all other proposals made to the City for the work.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The proposal of Quantum Medical Business Service, Inc., for collection of bills for
emergency medical services for 7.5 percentage of net collections by such firm, as is more particularly
set forth in the report to this Council dated March 20, 2000, such proposal being in full compliance
with the City's plans and specifications made therefor and as provided in the contract documents
offered said proposer, which proposal is on file in the Office of Supply Management, be and is hereby
ACCEPTED.
2. The agreement shall commence May 1, 2000 and shall be for period of 1 year. The
City shall have the right to renew the agreement on the same or more favorable terms and conditions
to the City for four (4) additional one (1) year terms.
3. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, the requisite contract with the successful proposer, based on its
proposal made therefor and the City's specifications made therefor, said contract to be in such form
as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore
or simultaneously appropriated by Council.
HSMEASUR. E S\quantum
3. Any and all other proposals made to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such proposer and to express to each the
City's appreciation for such proposal.
ATTEST:
City Clerk.
H:~MEASURES\qu~ntum
~ECEi"?ED
Roanoke City CouncilPIT'f ,~, -'~"~
Regular Agenda Report
March 20, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council'
Subject:
Proposal for Billings & Collections for Emergency Medical
Services
Background'
Fire/EMS Department is responsible for providing emergency medical services to the
citizens of the City of Roanoke. One very important aspect of this service is to make
available appropriate ambulance transportation to various medical facilities. The cost
for the transportation is billed and collected by a contracted organization specifically
developed for that purpose.
Proposals for billing and collection services were requested. Three proposals were
received. Interviews were conducted and a fee was negotiated in accordance with
Chapter 23.1, Procurement, of the Code of the City of Roanoke (1979), as amended.
Considerations:
Funds collected for these services are recorded in the City's General Fund. The current
commission rate for these services are set at 8% of net monthly collections up to
$94,916. Once net collections exceed $94,916, the rate is 8.45% of net monthly
collections. The negotiated amount for the new contract is 7.5% of net collections to be
paid on a monthly basis. Funds are available in the Fire/EMS Department budget for
this payment.
Recommended Action:
Authorize the City Manager to enter into a contract, in substantially the form set forth in
the attachment to this report and as approved by the City Attorney, with Quantum
Medical Business Services of Roanoke, Virginia to provide for the billings and
collections for emergency medical services for a period of one (1) year with the option
to renew for four (4) additional one (1) year periods. Contract to be effective May 1,
2000.
Re ,s, pectfully submitted,
Darlene L. Burcham
City Manager
Attachment: (1) #00-320
CC~
City Clerk
City Attorney
Director of Finance
Manager, Supply Management
BILLING AGENCY AGREEMENT
This Agreement is entered into as of May 1,2000, by and between Quantum Medical Business
Service, hereinafter referred to as "Agent", a commercial medical billing agency, and City of
Roanoke, hereinafter referred to as "Principal".
WITNESSETH:
WHEREAS Agent is a commercial medical billing agency with expertise in medical service
billing and account collection;
WHEREAS Principal is a City who desires to retain Agent for purposes of billing and
collecting fi.om patients and insurers, the service fees generated by Emergency Medical Services.
WHEREAS both parties desire to set forth in writing the rights and obligations of each party
hereto,
NOW, THEREFORE, in consideration of the covenants contained herein, the parties agree
as follows:
I. Responsibilities of Agent
Agent shall provide Principal with comprehensive, computerized medical billing and
collection services consisting of the following (as used below, the term "daily" shall
mean "weekday", excluding recognized holidays):
Agent shall arrange to acquire, by electronic means or otherwise, patient
registration, insurance coverage, and other information needed to bill for
Principal's services, and said information shall be acquired no less often than
daily. Agent shall be solely responsible for all expenses incurred in the
performance of this function and shall ensure that its employees will abide by
all the reasonable and necessary personnel and departmental policies of the
City of Roanoke while they are on the City's premises.
Agent shall initiate new patient accounts not later than two (2) working days
from which the data is received, on behalf of Principal on a daily basis using
the information acquired from the City. Agent shall use reasonable and
generally accepted means to ensure that all source documents are complete
and that the information contained in said documents is properly and
accurately posted to Agent's computerized data files without material
exception.
Agent shall acquire daily fi.om Principal via electronic or other means,
information on billable services rendered by Principal. Agent shall be solely
responsible for all expenses incurred in performing this function, except that
any expense incurred by Principal in photocopying or generating a billing copy
of its service form(s) shall remain Principal's expense. Agent shall use
reasonable and generally accepted means to ensure that all billable service
information provided by Principal is posted accurately to patient accounts
daily or within 2 working days that information is received.
Agent shall prepare and mail no less often than twice per week initial
insurance claim forms and patient statements representing amounts due
Principal on account. Except where not accommodated by a specific payer,
Agent will use electronic claim filing methods to submit initial insurance
claims. Agent shall use patient statements with self-addressed return
envelopes for the convenience of patients billed initially or otherwise.
Agent shall rebill unpaid insurance balances on or about the 60th day
following the date of initial billing. Telephone inquiry will also be made on
such accounts when reasonable and appropriate. Except where prohibited by
federal or state law, or by contract to which Principal is a party, Agent shall
reclassify any unpaid insurance balance to patient balance on or about the 60th
day following the date of first billing. Agent shall use reasonable and
generally accepted means to promptly collect amounts due Principal from
federal, state and contract payers.
Agent shall bill or rebill patient owed balances, including those transferred
from insurance balances, at 30-day intervals following the date on which the
initial claim or statement was issued. Agent shall assist patients by filing
supplemental, special (e.g., required by employer), and secondary insurance
forms when requested by patients or Principal. Agent shall contact patients
by telephone or otherwise as is reasonable and generally accepted in a non-
harassing manner for purposes of stimulating account payment. Patient owed
balances which Agent believes it cannot collect shall be reviewed no less often
than monthly with Principal for purposes of deciding final disposition. Agent
shall not reduce or write off any patient owed balance without the express
permission of Principal, except as may be accommodated by written policy of
Principal as regards small balances, courtesy allowances, contractual (i.e.,
limit of allowance) adjustments, and the like. Agent shall not knowingly bill
patients for amounts they are not legally obligated to pay due to federal or
state law or contract to which Principal is a party.
Billing procedures for patients without insurance will be the same
except when patient indicates they are unable to pay:
If patient indicates they are receiving financial assistance,
Agent will mail a "release of information" form to the patient
for signature.
Patients indicating inability to pay who do not receive
assistance will be mailed a financial statement by Agent to be
completed and returned to Agent for review according to
established guidelines.
Agent shall provide Principal a list on a regular basis of persons who
indicated they are receiving financial assistance once release of
information forms have been received so that indigence can be
determined by the Principal on a case-by-case basis. Information
provided by Agent shall include patient name, social security number,
address, and release of information forms.
Principal shall determine patients' liability to pay based on pre-
established criteria and information provided by Agent by patients;
i.e., patient "release of information' forms and/or patient financial
statements. Upon Principal's determination of inability to pay, no
further billing will occur.
Once Agent determines account are uncollectible, accounts will be turned
over to the Principal's Billings and Collections Office for additional collection
efforts as deemed appropriate at which time Agent relinquishes right to any
percentage of collections received thereafter. Agent shall suspend collection
efforts on any account upon written notice from Principal.
Agent shall receive on behalf of Principal monies paid on account by insurers
and patients for services rendered by Principal. Agent shall deposit, without
withholding for commission or expenses, all monies received on a daily basis
at the office of the City Treasurer, and a copy of the deposit slip shall be
forwarded to Principal no later than noon of the day following collection.
Agent shall use reasonable and generally accepted methods of ensuring that
receipts are promptly and accurately posted to patient accounts.
Agent shall review and evaluate no less often than monthly all accounts with
a credit balance. Where it is determined that a refund is due a patient or
insurer, Agent shall forward to Principal a refund authorization request with
an itemized list of the payee, amount of refund, and reason for the refund
presented to Principal. Principal shall prepare and mail a refund check to the
appropriate party.
10.
Agent shall furnish Principal within ten (10) working days of month-end
summary management reports required to monitor and control the revenue
generating ability of the Principal and the activities of Agent conducted
hereunder. The reports shall include, but are not limited to:
(a) Summary of gross billings, adjustments, and cash receipts for the
month and year-to-date by major payer;
List of billed volume and gross charges for the month and year-to-date
by individual billable item;
(c) Aging of accounts receivable by financial class;
(d)
Reconciliation of ending and beginning accounts receivable balance;
and,
(e)
Reconciliation of cash receipts posted to patient accounts versus bank
deposits.
11.
All legal inquires regarding EMS responses, including requests for
documentation of patient care forms, are to be referred to Principal.
Agent shall provide an employee to be located in the City's Emergency Medical
Services Office, upon availability of space, for purposes of receiving mail and in-
person receipts on behalf of Principal, receiving general correspondence related to
Principal's business activities, answering telephone inquiries regarding Principal's
service fee claims and statements, and performing other functions required under this
Agreement as may be appropriate in a local office. Said office shall be staffed by at
least one full-time employee of Agent and shall maintain business hours from 8:30
a.m. to 5:00 p.m., on weekdays, excluding holidays, recognized by the general
business community.
1. Agent agrees to lease space within the EMS office suites at current rates.
A post office box in the name in the name of the City of Roanoke Emergency
Medical Services shall be maintained by Agent for receipt of payments.
Agent shall maintain a telephone in the name of the City of Roanoke
Emergency Medical Service and shall provide sufficient personnel to answer
inquiries during normal business hours from citizens regarding these bills.
Agent shall arrange, at its own cost and expense, local and toll-free long-distance
telephone service related to Principal's billing and collection activities.
Agent shall maintain comprehensive general and business liability insurance, fire and
theft insurance with extended coverage, a fidelity bond covering all Agent employees,
and business interruption insurance in sufficient amount to protect Principal against
loss and harm due to misfortune affecting Agent. The City shall be named as an
additional insured. All insurance amounts shall be consistent with those carded by
similarly situated commercial medical billing agencies of similar size and scope of
operations.
Agent shall maintain and periodically update a disaster plan covering arrangements for
continued billing and collection of Principal's accounts in the event of extended
downtime (i.e., greater than three consecutive business days) of Agent's computer
system. In addition, Agent shall conduct data file backup activities, utilize off-site
storage of backup files, and take other measures as are reasonable and generally
accepted within the commercial medical billing industry to prevent loss and harm to
Principal. The cost of all such required preventive activities, including periodic
update of and arrangements for a disaster plan, as well as storage of billing source
documents, remittance advice, and the like, shall be borne solely by Agent.
Agent shall maintain strict confidentiality over Principal's billing records, summary
reports, and general business operation information. Said restriction extends to any
shareholder, owner, agent, officer, or employee of Agent not directly involved in
billing and collection activities performed on behalf of Principal.
Agent shall assist Principal as necessary in preparing all general notices and
correspondence with payers and patients required or encouraged related to Agent's
billing and collection activities performed on behalf of Principal, but routine
correspondence to or from payers and patients regarding individual patient balances
shall be handled by Agent without the direct involvement of Principal. Agent shall
promptly furnish all detail and summary information related to Principal's billings,
collections, refunds, and the like in the format and at those times requested by
Principal for use in preparing tax returns, loan applications, and other general business
filings and documents. Agent shall use its best effort to keep Principal fully informed
of pending changes in federal or state laws and regulations, payer contracts, and the
like with an impact on Principal's future billing and collection rights, obligations, and
opportunities.
All data, information, records, and intermediate material, whether written, microfilm,
or electronic in nature and character, used in or generated by the processing of
Principal's business shall be the sole and exclusive property of Principal. Agent shall
mark or otherwise identify any and all such material as Principal's property by label,
emblem, or other means. Agent shall use its best effort to protect any and all such
material from levy by creditors of Principal, and no material may be removed from
agent's premises, by copy or original, without the express written permission of
Principal.
Agent shall periodically consult with Principal regarding the efficiency and
effectiveness of Principal's billing and collection policies and procedures and the
overall outcome of Agent's effort on Principal's behalf.
Agent shall provide training to Roanoke City staff and volunteers on proper
documentation to be secured for the billing process.
2. Agent shall provide Principal with administrative expertise and shall keep
Principal fully informed as to changing state law regulations within the
insurance industry, payer contracts, and the like with an impact on Principal's
future billing and collection rights, obligations, and opportunities.
Agent shall be liable to Principal for any financial or other loss suffered by Principal
due to a negligent, fraudulent, or criminal act of Agent or any of Agent's officers,
owners, shareholders, agents, or employees.
Agent shall not subcontract or otherwise permit anyone other than Agent's employees
to perform any service required or permitted hereunder without Principal's prior
express written consent.
Agent shall appoint one of its account representatives to periodically meet with or
otherwise advise Principal on billing and collection outcomes for Principal and to act
as general liaison between Principal and Agent. Principal may decline to accept any
specific account representative offered by Agent to fulfill this requirement, except that
Principal shall not unreasonably withhold its consent.
Agent shall provide the Principal's Municipal Auditor with reasonable access to
records during normal business hours.
II. Responsibilities of Principal
Principal shall periodically furnish Agent with a current service fee schedule listing all
billable procedures and Principal's standard rate of charge(s) for each.
Principal shall furnish Agent with notice, via copy of contracts or otherwise, regarding
third-party payer agreements entered into and affecting billing and collection on
accounts covered by specific payers.
Principal shall assist Agent as necessary and appropriate in acquiring billing source
documents, including patient registration, insurance information, and procedures
rendered to specific patients.
Principal shall promptly notify Agent of any changes in provider numbers, federal tax
identification numbers, and the like affecting Principal.
Principal shall furnish or arrange to have furnished to Agent diagnosis information
pertinent to Principal's services to individual patients in a form readily converted to
ICD-9 for subsequent use on insurance claims filed by Agent on Principal's behalf.
III. Billing Service Commission
Agent shall submit a monthly statement to Principal itemizing all amounts due Agent
for billing and collection services rendered during the preceding month by the tenth
IV.
working day of the following month. Unless contested in writing within five (5)
business days of receipt, Principal shall pay Agent the full amount shown on the
statement within ten (10) days of receipt.
The billing service commission due Agent shall be calculated based on the net monthly
collections which shall mean gross cash receipts less refunds. The commission shall
be 7.5% of net collections by Agent.
Except as otherwise expressly provided herein, neither party shall charge the other for
services rendered and received or for expenses incurred.
Term and Termination
The term of this Agreement shall be one (1) year commencing on May 1, 2000, and
ending at midnight on its anniversary date, unless otherwise terminated or extended
as provided elsewhere herein.
This Agreement shall automatically renew for four (4) additional one (1) year terms
under the same terms and conditions unless either party shall give written notice to
the other within ninety (90) days of the next anniversary date of its intent not to
renew.
Agent may terminate this Agreement with cause upon ninety (90) day written notice
to Principal, except that Principal shall have twenty (20) days to cure the alleged
breach or defect. Principal may terminate this Agreement with cause upon ninety (90)
day written notice to Agent, except that Agent shall have twenty (20) days to cure the
alleged breach of defect.
Upon termination of this Agreement for any reason, Principal shall have the right to
take lawful possession of all of its property, as defined in section I.H hereof, then in
the hands of or under the control of Agent within a reasonable period of time. Agent
shall have the right to copy or otherwise reproduce any material turned over to
Principal, except that the prohibition with respect to confidentiality (section I.F) shall
then survive the termination of this Agreement with respect to copies retained by
Agent.
Agent shall produce both a hard copy and an acceptable electronic media listing of all
unpaid accounts owned by Principal and resident on Agent's computer system as of
the effective date of termination of this Agreement. Said lists shall contain sufficient
information regarding services billed, partial payments received, and the like to enable
another billing agent or Principal to determine subsequent collection action required.
Agent shall cooperate as reasonable and necessary with Principal and any agent of
Principal in transferring accounts, necessary historical information, and overall billing
and collection responsibilities and activities.
Except as modified or amended herein, the parties agree to comply with the terms and
conditions of the City's Request for Proposals, which is incorporated herein by
reference (Exhibit A)
Upon termination of agreement, Agent shall have five (5) working days in which to
turn all accounts over to Principal or its designee at which time, all subsequent
revenue will be received by the city or its designee. Further, the telephone number
and the post office box utilized for City accounts shall be returned to Principal.
Miscellaneous
Failure of either party hereto to fulfill the terms or conditions of this Agreement due
to natural disaster, except as reasonably covered by Agent's disaster plan as provided
in section I.E hereof, or disruption of public or civil services beyond the control of
either party shall not constitute a breach of this Agreement.
Any notice to be provided to Agent shall be hand delivered or mailed by first-class
mail to:
AGENT:
Robert D. Smith, President
QUANTUM MEDICAL BUSINESS SERVICE
2840 Electric Road, Suite 111
Roanoke, VA 24018
Co
Any notice to be provided to Principal shall be hand delivered or mailed by first-class
mail to:
PRINCIPAL:
CITY OF ROANOKE
Attn: Vincent D. Stover, Support Administrator
Department of Fire-EMS
541 Luck Avenue, S.W., Suite 120
Roanoke, VA 24016
This Agreement may be amended at any time by written agreement signed by both
parties hereto.
This Agreement may not be assigned, in whole or in part or may not be sold, sublet
or otherwise transferred without express written consent of the PRINCIPAL.
Waiver by one party of a breach of this Agreement by the other party shall not
obligate the first party to waive subsequent breaches of the same or other terms or
conditions hereof.
This Agreement shall be interpreted and enforced according to the laws of the State
of Virginia.
In the event of any litigation by either party hereto to enforce or defend its rights or
obligations under this Agreement, the prevailing party, in addition to all other relief,
shall be entitled to reasonable attorneys' fees.
This Agreement superceeds the Agreement dated February 1, 1997, between the
parties.
IN WITNESS WItEREOF, the parties have executed this Agreement on the date first
written above, as evidenced by their signatures.
Date:
QUANTUM MEDICAL BUSINESS SERVICE
By:
President
Date:
CITY OF ROANOKE
City Manager
Approved as to Form:
Approved as to Execution:
City Attorney City Attorney
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 23, 2000
File #20-24
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 20, 2000, Council Member Swain requested that the City Manager review the matter
of lubricants on City streets as a result of parked vehicles which constitutes a form of storm
water pollution.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Robert K. Bengtson, Acting Director, Public Works
C:'~viy Filcs~'aarch20. wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 23, 2000
File #20-24
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34724-032000 amending and reordaining §20-116,
Declaration of findings and policy; §20-119, Keeping of inoperative vehicles prohibited; and
subsection (a) of §20-121, Removal of inoperative vehicles, of Article V, Keeping of
Inoperative Vehicles, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of
Roanoke (1979), as amended, to provide for regulation of inoperative vehicles in
residential, commercial or agricultural districts. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
C:',My Fil ~nar ch20.wpd
Darlene L. Burcham
March 23, 2000
Page 2
pc~
The Honorable
The Honorable
Virginia
The Honorable
Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
Evelyn S. Lander, Chief, Planning and Community Development
C:~Vty File~mrch20. w~l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of March, 2000.
No. 34724-032000.
AN ORDINANCE amending and reordaining §20-116, Declaration of findings and
policy; §20-119, Keeping of inoperative vehicles prohibited; and subsection (a) of §20-121,
Removal of inoperative vehicles, of Article V, Keeping of Inoperative Vehicles, of Chapter
20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended, to
provide for regulation of inoperative vehicles in residential, commercial or agricultural
districts; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section §20-116, Declaration of findings and policy; §20-119, Keeping of
inoperative vehicles prohibited; and subsection (a) of §20-121, Removal of inoperative
vehicles, of Article V, Keeping of Inoperative Vehicles, of Chapter 20, Motor Vehicles and
Traffic, of the Code of the City of Roanoke (1979), as amended, are hereby amended and
reordained to read and provide as follows:
Chapter 20. Motor Vehicles and Traffic
ARTICLE V. Keeping of inoperative vehicles.
§20-116. Declaration of findings and policy.
It is hereby declared that inoperative vehicles openly kept on any
property zoned or used for residential purposes, or on any property zoned for
commercial or agricultural purposes are a fire hazard, hinder the deployment
and mobilization of fire fighting equipment, create harborage for rodents and
insects, are a danger to children, pose substantial health and safety hazards to
the public at large, are a blighting influence on the City's neighborhoods, and
constitute a nuisance.
§20-119. Keeping of inoperative vehicles prohibited.
It shall be unlawful for any person to keep on any property zoned or
used for residential purposes, or on any property zoned for commercial or
agricultural purposes, any inoperative vehicle, unless such inoperative vehicle
is shielded or screened from view.
§20-121. Removal of inoperative vehicles.
(a) An owner of any inoperative vehicle on any property which is zoned or
used for residential purposes, or any property which is zoned for commercial
or agricultural purposes, or the owner of any such property upon which such
an inoperative vehicle is located, shall bring such vehicle into compliance with
the requirements of this chapter within ten (10) calendar days of the date of
notice to the owner of such inoperative vehicle, and the owner of the property
upon which such inoperative vehicle is located, that such vehicle is in violation
of this article. The notice shall (1) reasonably describe the subject inoperative
vehicle and reference this article; (2) state that any owner of such inoperative
vehicle or property on which such inoperative vehicle is located may appeal
the City Manager's decision that the vehicle is in violation of this article by
filing a Notice of Appeal with the City's Planning and Community
Development Department; (3) state that failure to comply with the
requirements of this article may result in the removal and disposal of the
vehicle; and (4) state that such removal and disposal may be at the expense of
the owner of such inoperative vehicle or the owner of property upon which
such vehicle is located.
2. In order to provide for the usual daily operation of the municipal government,
and in order to preserve the public health and safety, an emergency is deemed to exist, and
this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\O RD-CA\O-CA-Tow-Ord- [noperativeVeh-3 -20-00 3
Roanoke City Council
Regular Agenda Report
March 20, 2000
Honorable Mayor David A. Bowers and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Proposed amendments to Article V, Keeping of Inoperative Vehicles,
of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of
Roanoke (1979), as amended.
Background:
In 1995, City Council amended Chapter 20, Motor Vehicles and Traffic, of the Code of the
City of Roanoke (1979), as amended, to provide for certain revisions and additions to
Article V, Keeping of Inoperative Vehicles.
Enforcement of the amended ordinance was assigned to the Planning Department. Since
1995, enforcement of the ordinance has resulted in the citing and abatement of over 4,000
junk car violations. Public reaction has been positive and we have had a high rate of
voluntary compliance with few vehicles having to be towed.
Enforcement revealed that a significant percentage of inoperative vehicles were located
on properties used for residential purposes, but zoned for industrial uses. These properties
were exempt from the regulatory requirements authorized by the state enabling legislation.
Senate Bill No. 1326, which evolved from City Council's 1998 legislative program, was
passed and signed into law on July 1,1999. This law addresses the enforcement problem
in industrial zones and provides that certain cities and counties in the Commonwealth of
Virginia (including Roanoke) may adopt ordinances to regulate inoperative motor vehicles
on any property zoned or used for residential purposes or on any property zoned for
commercial or agricultural purposes.
Considerations:
Existing inoperative vehicle ordinance provides for the regulation of inoperative vehicles
on any property zoned for residential, commercial or agricultural purposes. Proposed
amendments will provide for additional regulation of inoperative vehicles on all properties
that are being used for residential purposes, but zoned industrial.
Violations for inoperative vehicles and zoning issues (outdoor storage, illegal uses,
commercial vehicles in residential areas, etc.) are currently more than existing staff (2) are
able to investigate in a timely manner. An additional zoning inspector has been requested
and it is my intention to transfer an existing vacant position into the code enforcement area
to strengthen our efforts.
Amendments will improve the city's code enforcement of inoperative vehicles and enhance
the overall quality of life in Roanoke's residential neighborhoods.
Additional amendments to the inoperative vehicle code will be forthcoming in the next few
weeks which will further improve enforcement of inoperative vehicles.
Recommendation:
City Council approve the proposed amendments to Article V, Keeping of Inoperative
Vehicles, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke
(1979), as amended, as set out in the ordinance attached to this report. These
amendments will update the City's ordinance to be consistent with state enabling
legislation.
Darlene L. Burcham
City Manager
CC~
City Attorney
Director of Public Safety
Chief, Planning and Community Development
#00-411
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 23, 2000
File #5-60-236-304
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34726-032000 endorsing the revised plan of
services for juvenile justice programs, funded by the State Department of Juvenile Justice
through the Virginia Juvenile Community Crime Control Act of 1995, and authorizing
submittal to the State Board of Juvenile Justice for approval. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Letitia E. Malone, Youth Care Administrator, Youth Haven I
C:kMy FilesL,'narch20, wlxt
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of March, 2000.
No. 34726-032000.
A RESOLUTION endorsing the revised plan of services for juvenile justice programs, funded
by the State Department of Juvenile Justice through the Virginia Juvenile Community Crime Control
Act of 1995, and authorizing its submittal to the State Board of Juvenile Justice for approval.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. This Council endorses the revised plan for expansion or development of additional
juvenile justice service programs, funded by the State Department of Juvenile Justice through the
Virginia Juvenile Community Crime Control Act of 1995, as more specifically set out in the City
Manager's report dated March 20, 2000.
2. The City Manager is authorized to submit this revised plan of services to the State
Board of Juvenile Justice for approval.
ATTEST:
City Clerk.
J:\1997-1998~3624
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 23, 2000
File #5-60-236-304
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34725-032000 amending and reordaining certain
sections of the 1999-2000 General and Grant Fund Appropriations, providing for
appropriation of carryover funds for the Virginia Juvenile Community Crime Control Act of
1995 Program. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Glenn D. Radcliffe, Director, Human Development
Letitia E. Malone, Youth Care Administrator, Youth Haven I
C:WIyFil~Xmar~h20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of March, 2000.
No. 34725-032000.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General
and Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-2000 General and Grant Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
GeneralFund
Appropriations
Public Safety
Youth Haven (1-3) .......................................
Crisis Intervention (4-5) ...................................
$ 44,624,021
484,861
534,264
NonDepartmental
Transfers to Other Funds (6) ..............................
$ 63,390,352
62,426,070
Grant Fund
Appropriations
Health and Welfare
Electronic Monitoring FY99 (7) .............................
Youth Haven FY99 (8) ...................................
Substance Abuse Counselor FY99 (9) .......................
Aggression Replacement FY99 (10) .........................
Street Law FY99 (11 ) ....................................
Specialized Probation FY99 (12) ...........................
Substance Abuse FY99 (13) ...............................
Enhanced Community Services FY99 (14) ....................
Intensive Supervision FY99 (15) ............................
Electronic Monitoring FY00 (16) ............................
2,892,980
44,821
41 346
9 250
55 338
2 244
36 587
65 364
69 215
90 142
54,715
Specialized Probation FY00 (17) ...........................
Substance Abuse FY00 (18) ..............................
The Force FY00 (19) .....................................
Intensive Supervision FY00 (20-21) .........................
Revenue
Virginia Juvenile Community Crime Control (22) ................
1 ) Administrative
Supplies
2) Training and
Development
3) Program Activities
4) Temporary Employee
Wages
5) Training and
Development
6) Transfer to Grant
Fund
7) Salaries
8) Salaries
9) Temporary Employee
Wages
10) Temporary Employee
Wages
11 ) Temporary Employee
Wages
12) Salaries
13) Salaries
14) Salaries
15) Salaries
16) Other Rental
17) Training and
Development
18) Expendable Equipment
19) Fees for Professional
Services
20) Expendable Equipment
21) Training and
Development
22) VJCCCA Grant
(001-054-3350-2030)
(001-054-3350-2044)
(001-054-3350-2066)
(001-054-3360-1004)
(001-054-3360-2044)
(001-004-9310-9535)
(035-054-5010-1002)
(035-054-5011-1002)
(035-054-5012-1004)
(035-054-5013-1004)
(035-054-5014-1004)
(035-054-5015-1002)
(035-054-5016-1002)
(035-054-5017-1002)
(035-054-5018-1002)
(035-054-5020-3070)
(035-054-5021-2044)
(035-054-5022-2035)
(035-054-5023-2010)
(035-054-5024-2035)
(035-054-5024-2044)
(035-054-5020-5020)
$ 5,000
5,000
3,402
10,000
3,403
(26,805)
(5,289)
( 1)
( 711)
( 265)
(1,655)
(4,644)
(5,003)
(11,406)
(31,916)
3,000
1,085
3,000
2,000
20,000
5,000
(26,805)
42,801
51,783
83,487
134,490
303,133
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
RECElX~'EO ......
(,'.ITY SL EF,'!"S !,;: i :.:_
Roanoke City Council
Regular Agend~0~el~rt14 ? 3:04
March 20, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council
Subject: Carryover Funds - Virginia Juvenile Community Crime Control Act of
1995
Background:
The Virginia Juvenile Community Crime Control Act of 1995 provides funding for each
jurisdiction in the State. The Act funds are used for the development, implementation, and
operations of programs and services for juvenile offenders. The Act also allows localities
to carry forward unexpended funds from the first to the second year of the Biennium. The
City has a total of $60,890.00 unexpended state funds from FY 99 to carry forward to FY
00.
Consideration:
The utilization of carryover funds is a routine component of the State Plan process. The
Virginia Juvenile Community Crime Control Act funds the following programs:
2.
3.
4.
5.
6.
7.
8.
Youth Haven I - Post Dispositional Group Home
Sanctuary - Crisis Intervention Center
Outreach Detention Program
Substance Abuse Counselor - Court Service Unit
Electronic Monitoring - Outreach Detention
Intensive Supervision Program - Court Service Unit
Specialized Probation Officer - Court Service Unit
The Force - Court Service Unit
-Page 2-
Recommended Action(s):
O
Authorize the appropriation of carryover funds for the VJCCCA Program
from accounts shown on Attachment I to accounts shown on Attachment II,
and adjust the revenue estimate by the same.
O
Authorize the City Manager to submit the proposed plan to the State Board
of Juvenile Justice.
Respectfully submitted,
City Manager
CC;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Letitia E. Malone, Youth Care Administrator
Attachments: (2)
#00-707
ATTACHMENT I
EXHIBIT a
Electronic Monitoring Regular Salaries $ 5,289
(035-054-5010-1002)
Family Counselor - Youth Haven I Regular Salaries 1
(035-054-5011-1002)
Substance Abuse Counselor Temporary Wages 711
(035-054-5012-1004)
Aggression Replacement Temporary Wages 265
(035-054-5013-1004)
Street Law Temporary Wages 1,655
(035-054-5014-1004)
Specialized Probation-CSU Regular Salaries 4,644
(035-054-5015-1002)
Substance Abuse -CSU Regular Salaries 5,003
(035-054-5016-1002)
Enhanced Community SVS Regular Salaries 11,406
(035-054-5017-1002)
Intensive Supervision Regular Salaries 31,916
(035-054-5018-1002)
TOTAL 60,890
ATTACHMENT II
VJCCCA CARRYOVER FUNDS
3350- YOUTH HAVEN I
Organization Object Code Description Amount
3350 2030 Administrative Supplies $ 5,000
3350 2044 Training and Development 5,000
3350 2066 Program Activities 3,402
TOTAL $13,402
3360 CRISIS INTERVENTION (SANCTUARY)
Organization Object Code Description Amount
3360 1004 Temporary Employee Wages $10,000
3360 2044 Training and Development 3,403
TOTAL $13,403
5021 Specialized Probation Officer - Court Service Unit
Organization Object Code Description Amount
5021 2044 Training $1,085
TOTAL $1,085
5022 Substance Abuse - Court Service Unit
Organization Object Code Description Amount
5022 2035 Exp. Equipment 3,000
TOTAL 3,000
5023 The Force - Court Service Unit
Organization Object Code Description Amount
5023 2010 Fees for Professional Services $ 2,000
TOTAL $ 2,OOO
5024 Intensive Supervision - Court Services Unit
Organization Object Code Description Amount
5024 2044 Training $ 5,000
5024 2035 Exp. Equipment 20,000
TOTAL $ 25,000
5020 Electronic Monitoring - Outreach Detention
Organization Object Code Description Amount
5020 3070 Equipment Rental/Lease $ 3,000
TOTAL $ 3,000
TOTAL PROGRAMS
YOUTH HAVEN I $13,402
SANCTUARY- CRISIS INTERVENTION 13,403
SPECIALIZED PROBATION OFFICER - CSU 1,085
SUBSTANCE ABUSE - CSU 3,000
THE FORCE - CSU 2,000
INTENSIVE SUPERVISION - CSU 25,000
ELECTRONIC MONITORING -OUTREACH 3,000
DETENTION
TOTAL $ 60,890
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 23, 2000
File #323
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your report recommending authorization for staff of the Roanoke City Public Library to sell,
through auction houses and by consignment with booksellers, certain collections of rare
books that have previously been donated to the City, was before the Council of the City of
Roanoke at a regular meeting which was held on Monday, March 20, 2000.
It was the consensus of Council to refer the matter back to the City Manager to determine
if the items would be of interest to the Roanoke Museum of Fine Arts and/or the History
Museum and Historical Society of Western Virginia; to address the legality of the City
incurring income from donated gifts; and to obtain the recommendation of the Roanoke
City Public Library Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Michael L. Ramsey, Chair, Roanoke City Public
Avenue, S. W., Roanoke, Virginia 24014
Beverly A. James, City Librarian
D. Darwin Roupe, Manager, Supply Management
Library Board,
3015 Carolina
C:",MyFil~march20. wp~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
A RESOLUTION authorizing the staff of the Roanoke City Public Library to sell certain
collections of rare books that have previously been donated to the City, through certain auction
houses and by consignment with booksellers, upon certain terms and conditions.
WHEREAS, several collections of books have been donated to the Roanoke City Public
Library over the years, including several rare editions and 15th and 16th century manuscripts; and
WHEREAS, these collections are not available for public use because they are in rare and
fragile condition and do not fit within the Library's collection development policy and are not
germane to the Library's mission; and
WHEREAS, approximately $100,000 could be realized from the sale of these collections
through auction houses and booksellers, which could be invested and the interest appropriated in
perpetuity for the Library's Virginia Room and general reference materials.
THEREFORE, BE IT RESOLVED that the Roanoke City Public Library staff is authorized
to sell the aforementioned collections through auction houses and by consignment with booksellers
to gain a fair market return for these materials, and to invest the proceeds in order to provide ongoing
support of the Library, as recommended in the City Manager's report to this Council dated March
20, 2000.
ATTEST:
N:\CADCLM easures\librarybooks, wpd
City Clerk.
Roanoke City Council
Regular Agenda Report '00 I~AR 14 P 4:25
March 20, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Rare Out-of-Print Gift Books Owned by the Public Library
Background:
Several collections of books have been donated to the Public Library over the years,
including rare 19th century first editions, 15th and 16th century illuminated manuscripts,
and other illustrated rare books. These collections are not available for public use
because they are rare and in fragile condition. They do not fit within the scope of the
Library's collection development policy and are not germane to the Library's mission.
Considerations:
The selling of donated materials is a standard, customary practice among libraries.
Approximately $100,000 could be realized from the sale of the aforementioned
collections. The Roanoke Public Library Foundation would accept the proceeds from
the sale of these donated books so the funds could be invested and the interest
appropriated in perpetuity for Virginia Room and general reference materials.
Recommended Actions:
Authorize staff to sell materials through major auction houses such as Sotheby's, local
silent auctions, and consignment with booksellers such as Christie's, to gain a fair
market return for the materials. Deposit sale proceeds with the Roanoke Public Library
Foundation for investment to provide ongoing support of the Library.
C:
City Clerk
City Attorney
Director of Finance
City Librarian
Manager, Supply Management
City Manager
#00-708
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 23, 2000
File #60-72
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34727-032000 amending and reordaining certain
sections of the 1999-2000 General and Grant Fund Appropriations, providing for
appropriation of additional funds for the Comprehensive Services Act Administrative
Allocation. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Glenn D. Radcliffe, Chair, Roanoke Interagency Council
Connie W. Carter, Budget Coordinator, Department of Social Services
C:hMyFil~na~h20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of March, 2000.
No. 34727-032000.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General and Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General and Grant Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental $ 63,533,287
Transfers to Grant Fund (1) .................................. 856,664
Revenue
Grants-in-Aid Commonwealth $ 54,476,467
Social Services (2) ......................................... 18,895,427
Grant Fund
Appropriations
Health and Welfare $ 3,369,571
CSA Administration 1999-2000 (3) ............................. 105,773
Revenue
Health and Welfare $ 3,369,571
CSA Administration 2000 (4) ................................. 105,773
1) Transfer to Grant Fund
2) CSA State Administration
3) Fees for Professional
Services
4) CSA Administration
(001-004-9310-9535)
(001-020-1234-0693)
(035-054-5160-2010)
(035-054-5160-5160)
$ 16,130
16,130
16,130
16,130
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
~ECEIV£~
Roanoke City CouncilFITY '~!-.~?!" ?
Regular Agenda Report
'00 I~AR 13 P3:35
March 20, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Comprehensive Services Act Administrative Allocation
Background:
Since 1993, the Roanoke allotment for Comprehensive Services Act (CSA) administration
has been $25,000. The Virginia General Assembly approved an increase in the CSA
administrative allocation formula for FY99-00, increasing Roanoke's administrative allocation
to $50,000.
Considerations:
Funding in the amount of $18,510 is currently budgeted as the state's share of CSA
Administration. Roanoke will receive additional funding in the amount of $16,130. Funding
for CSA administration requires a local match of 30.72% or $15,380. The additional local
match is already available in CSA Administrative Cost Center 035-054-5160.
Recommended Action(s):
Approve the attached budget ordinance to appropriate additional funding provided by the
state for CSA Administration which:
· Increases the General Fund Revenue estimate by $16,130 in CSA Administration
Revenue Account Number 001-020-1234-0693
· Appropriates $16,130 to CSA Cost Center 035-054-5160-2010
C:
Respectfully submitted,
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Connie Carter, Social Services Budget Coordinator
Glenn D. Radcliffe, Chair, Roanoke Interagency Council
#00-709
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 23, 2000
File #20-24
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34728-032000 amending and reordaining {}20-101,
Definitions, of Division 5, Abandoned Vehicles, of Chapter 20, Motor Vehicles and Traffic,
of the Code of the City of Roanoke (1979), as amended, to provide for immediate removal
of abandoned motor vehicles from interstate highways and primary highways. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
C:kMyFilea~rch20.wpd
Darlene L. Burcham
March 23, 2000
Page 2
pc:
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge; General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
Evelyn S. Lander, Chief, Planning and Community Development
C: ~¥1y Files~'narch2.0.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of March, 2000.
No. 34728-032000.
AN ORDINANCE amending and reordaining {}20-101, Definitions, of Division 5,
Abandoned Vehicles, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke
(1979), as amended, to provide for immediate removal of abandoned motor vehicles from interstate
highways and primary highways; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 20-101, Definitions, of Division 5, Abandoned Vehicles, of Chapter 20,
Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended, is hereby
amended and reordained to read and provide as follows:
Sec. 20-101. Definitions.
As used in this division:
Abandoned motor vehicle means a motor vehicle, trailer, or semitrailer or
part of a motor vehicle, trailer, or semitrailer that:
(1) Is inoperable and is left unattended on public property, other
than an interstate highway or primary highway, for more than
forty-eight (48) hours, or
(2) Has remained illegally on public property for more than
forty-eight (48) hours, or
(3) Has remained for more than forty-eight (48) hours on private
property, without the consent of the property's owner, regardless
of whether it was brought onto the private property with the
consent of the owner or person in control of the private property,
or
(4)Is inoperable, left unattended, or both, on an interstate highway,
or
(5) is inoperable, left unattended, or both, on the shoulder of a
primary highway.
2. In order to provide for the usual daily operation of the municipal government,
and in order to preserve the public health and safety, an emergency is deemed to exist, and
this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\O RD-CA\O-CA-Aban Veh-Removai-2-28-00
WILLIAM M. HACKWORTH
CITY A'I'rORNEY
CITY OF ROANOIql~ L
OFFICE OF CITY ATTORNEY
~4
MUNICIPAL
215 CHURCH AVENUE, SW
ROANO~, VIRGINIA 24011 - 1595
TELEPHONE: 5~853-2431
FACSIMILE: 5~853-1221
E-MAlL: cityatty ~ ci.roanoke.va.us
March 20, 2000
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Abandoned motor vehicles
WILLIAM X PARSONS
STEVEN J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY ATrORNEYS
Dear Mayor Bowers and Council Members:
Section 20-102 of the Code of the City of Roanoke (1979), as amended ("City Code"),
authorizes the City Manager, acting through the Chief of Police, to remove "any abandoned motor
vehicle" from public property, or private property when it is there without the consent of the
owner. Section 20-101 of the City Code defines an "abandoned motor vehicle" as one which is
"inoperable and is left unattended on public property for more than forty-eight (48) hours, or has
remained illegally on public property for more than forty-eight (48) hours, or has remained for
more than forty-eight (48) hours on private property, without the consent of the property's owner,
regardless of whether it was brought onto the private property with the consent of the owner or
person in control of the private property."
Section 46.2-1200 of the Code of Virginia (1950), as amended, is the authority for the
City's abandoned motor vehicle ordinance. That code section has been amended to permit the
City to enact an ordinance which allows the City to remove immediately abandoned motor
vehicles from interstate highways and primary highways within the City. In order for the City to
exercise the maximum amount of authority granted to it by the legislature, I recommend that City
Council adopt the attached ordinance, amending §20-101 of the City Code.
As always, I will be pleased to answer any questions Council may have on this matter.
With kindest personal regards, I am
Sincerely yours,
William M. Hackworth
City Attomey
WMH/SJT:snh
Attachment
CC:
Honorable Donald L. Caldwell, Commonwealth's Attorney
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
George C. Snead, Director of Public Safety
A. L. Gaskins, Chief of Police
H:\CC\L-AbanVchOrd-3 -20-00
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 23, 2000
File #24-304
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34729-032000 amending and reordaining §21-5,
Curfew for persons sixteen years of age or younger, of Chapter 21, Offenses -
Miscellaneous, of the Code of the City of Roanoke (1979), as amended, in order to
conform §21-5 to State law. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. WilieR, Judge, Twenty-Third Judicial Circuit of Virginia
C:MvIy Filez~march2 0.wpd
Darlene L. Burcham
March 23, 2000
Page 2
pc:
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President- Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
George C. Snead, Jr., Director, Public Safety
Glenn D. Radcliffe, Director, Human Development
A. L. Gaskins, Chief of Police
Ronald Hubbard, Director, Court Services
Marion A. Vaughn-Howard, Coordinator, Office on Youth
C: h~4yFil~h-narclflO.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of March, 2000.
No. 34729-032000.
AN ORDINANCE amending and reordaining §21-5, Curfew for persons sixteen
years of age or younger, of Chapter 21, Offenses - Miscellaneous, of the Code of the City
of Roanoke (1979), as amended, in order to conform that section to State law, and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 21-5, Curfew for persons sixteen years of age or younger, of Chapter
21, Offenses - Miscellaneous, of the Code of the City of Roanoke (1979), as amended, is
hereby amended and reordained to read and provide as follows:
§21-5. Curfew for persons sixteen years of age or younger.
(a) It shall be unlawful for any person sixteen (16) years of age or
younger to loiter, idle, wander, stroll or play in or upon any public street,
highway, alley, sidewalk, park, playground, other public place or upon any
vacant lot or other place unsupervised by an adult having lawful authority to
be at such place between the hours of 11:00 p.m. and midnight Sunday
through Thursday and between midnight and 5:00 a.m. any day of the week.
The provisions of this section shall not apply to:
(1) Any person sixteen (16) years of age or younger who is
accompanied by his parent, guardian or other adult person to whom he
has been temporarily entrusted by his parent or guardian;
(2) Any such person who is upon an emergency errand or
legitimate business directed by his parent, guardian or other adult
person to whom he has been temporarily entrusted by his parent or
guardian;
H:V'vlEAS URES~o-AMCUR_ 4
(3) Any such person who, with the permission of his parent
or guardian, is in attendance at, or going directly to or directly from an
activity sponsored by the city or any department or agency of the city,
any public school, licensed private school or church;
(4) Any such person who, with the permission of his parent
or guardian, is at his place of lawful employment or is going directly
to or going directly from his place of lawful employment; or
(5) Any such person who, with the permission of his parent
or guardian, is in a motor vehicle for the purpose of travel through the
city.
(b) Whenever any police officer or other officer charged with the
duty of enforcing the ordinances of the city discovers or has his attention
called to the fact that a minor may be in violation of this section, such officer
shall make an immediate investigation, including the questioning of the minor,
if feasible, for the purpose of ascertaining whether or not such minor is in
violation of this section. If the investigation satisfies the officer that the minor
is in violation of this section, the officer shall cause a report thereof to be
made to the judge of the juvenile and domestic relations court.
(c) Any violation of the provisions of this section by a minor shall be
disposed of as provided in § § 16.1-278.4 and 16.1-278.5, Code of Virginia.
2. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:~MEAS URE~o-AMCI..)R. 4
WILLIAM M. HACKWORTH
CITY A~0RNEY
CITY OF ROANOKE
OFFICE OF CITY ATONE,Y
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty @ ci.roanoke.va.us
March 20, 2000
WILLIAM X PARSONS
STEVEN J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY ATFORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Juvenile Curfew Ordinance
Dear Mayor Bowers and Members of Council:
During the 1999 Session of the General Assembly, an amendment was made to § 15.2-
926, Code of Virginia, which is the enabling legislation for juvenile curfew ordinances
adopted by local governments. This amendment, which went into effect July 1, 1999,
provides that "a violation of such ordinances by a minor shall be disposed of as provided in
§ § 16.1-278.4 and 16.1-278.5, Code of Virginia. Copies of these sections are attached. This
amendment clarifies the authority of juvenile courts and circuit courts in fashioning
remedies for violations of juvenile curfew ordinances.
The change in State law necessitates that the City' s juvenile curfew ordinance, which
is set out in §21-5 of the City Code, be amended. Fortunately, this amendment to State law
also helps resolve an issue relating to the City's ordinance. Several years ago, a local judge
ruled that the current provisions in the City's ordinance making it a Class 1 misdemeanor
for parents or guardians of juveniles who "permit, or by insufficient control to allow" any
minor to violate the provisions of this ordinance, was too vague to be enforced. Fortunately,
both § § 16.1-278.4 and 16.1-278.5, Code of Virginia, now provide clear authorization for
either a juvenile court or a circuit court to order the parents of juveniles who violate a local
ordinance to participate in programs, cooperate in the provision of treatment to a child, or
to be subject to such other conditions or limitations as the court may order which are
designed for the rehabilitation of either the child or the parent. Incorporation of these
statutes into the City's ordinance, which is mandatory anyway, in my opinion provides a
much better remedy for a judge to fashion an order to impose upon an errant parent, rather
than fining them for a misdemeanor.
The Honorable Mayor and Members
of City Council
March 20, 2000
Page 2
Experience has shown that juvenile curfew ordinances, in and of themselves, are not
the cure all for problems with our youth. That takes a variety of programs and efforts; a
curfew ordinance is but one part of a community's overall program of protecting youth.
I have prepared an ordinance which would make the necessary change to {}21-5.
Please let me know if you have any questions about this matter.
With kindest personal regards, I am
Sincerely yours,
William M. Hackworth
City Attorney
WMH:f
Attachment
cc: Darlene L. Burcham, City Manager
George C. Snead, Director of Public Safety
Glenn D. Radcliffe, Director of Human Development
A. L. Gaskins, Chief of Police
Rodney Hubbard, Director of Court Services
H:\COUNClI,~l-hmcur f. 1
§ 16.1-278.4
COURTS NOT OF RECORD
§ 16.1-278,4
Identity "uot reasonably a~cer~ainable.'
-- Where the mother's testimony failed to sug-
gest even a clue as to the father's identity, bas
whereabouts, or that a reasonable inquiry or
search would successfully identi~ and loca~e
him, the identxty of the lather was 'not reason-
ably ascertainable." Unknown Father of Baby
Girl Janet v. Division of Social Servs., 15 Va.
App. 110,422 S.E.2d 407 119921, decided under
former § 16.1-279~B~1.
§ 16.1-278.4. Children in need of services. -- If a child is found to be in
need of services or a status offender, the juvenile court or the circuit court may
make any of the following orders of disposition for the supervision, care and
rehabilitation of the child:
l. Enter an orderpursuant to the provisions of § 16.1-278.
2. Permit the child to remain with his parent subject to such conditions and
limitations as the court may order with respect to such child and his parent.
3. Order the parent with whom the child is living to participate in such.
orogrAms, cooperate in such treatment or be subject to such conditions and.
Iimit~ion~ as the court may order and as are designed for the rehabilitation
the child and his parent.
4. Beginning July 1, 1992, in the case of any child fo~n years of age or
older, where the cour~ finds that the child is. not .a,b, le, to ~ben.e, fit aoor~.iably
with any legal re~uir?me.nt of..C~..mp~, o..r~, ~l~oo~ at~,naance.a.s, pro
§ 22.1-254 or authorize the ctuia, notwt,t~s..;a~, amg ,tne
wmcn ~s not legacy aecmreu nazaruou~
law, to be employed in any occupation
for children under the a~e of ei~htee_ n.
5. Permit the local, board of social services or a pubhc a~ency designated by
the community policy and mandy...men, t te.am, to p[ace.t~..e, child, s.ubj..e[t. ~ the
n~vlsi~na of $ 16 1-281. in suitable ~s~mily homes, cnua caru~-msutuuon?,
residential facilities, or independent livin~ arran~ementz w~th legal custody
responsibilities of each for the care and cootro[ of the chikl. The boar~ or pub
the child sh~ii have the final authority to determine the
made to prevent placement out of . shall so
the home would be contrar~ to the welfare of the child, and the order
state.
s. ~nsrer t~ .cu,~. ~. ~..,a~ o[ ~? .o,~... round b~ the co~ to
a. A relative or ot~er mm~aum woo, alter stua~, ts
b. Achild welmre a~mcy, pnvl~e o~?~u v~
r ' tion or facility ou~ o! ~e t.;OmmOnwemm w,~,,, ~ ~,~-
0 ~lll~.. . . .
Com~,~xoner of Social Services, or
.~.b~,~of ~ ~.~t~ .or, .ci,~ .... '-- 'urisdiction The local board shall accept
.,or. city m win, ch _.m~_ ~_~_t~_.-~. jj, ,~., i, ;,'.~' n eiven reasonable notice
the ~ild lot care and cusuxzy, p .w,,u~ ,,~: ,- ~._bee, n_ ~i__~ Z~^w-,er in an
-~ 6t...~,..Aa.~,-~ nf th~ CS~e ~ an ODportqinlty tO o~ ue~s~z._zzu ~-.~, ·
· court or c~ty m which the court h~ jurisdiction, me
eme ncy m [_t~_'__: ty ' r a riod not to exceed fourteen da
~e~n,c be required to accept a child fo pe . . ' t~e
· Y' ' o ' to be heard if the udge entering
w~thout nor not,ce or an portumty
· P? ~-- ~----'~-- .~[~P- eme-.-n,'~ and the n~l ~r such temporary
pmcement omer ue~o~ ~ -~-
167
§ 16.1-278.5 CODE OF VIRGINIA § 16.1-278.5
placement in the order. Nothing in this subdivision shall prohibit the commit-
ment of a child to any local board of public welfare or social services in the
Commonwealth when the local board consents to the commitment. The board
to which the child is committed shall have the final authority to determine the
appropriate placement for the child.
Any order authorizing removal from the home and transferring legal custody
of a child to a local board of public welfare or social services as provided in this
subdivision shall be entered only upon a finding b.y the court that reasonable
efforts have been made to prevent removal and that continued placement in
the home would be contrary to the welfare of the child, and the order shall so
state.
7. Require the child to participate in a public service project under such
conditions as the court prescribes. (1991, c. 534; 1994, c. 865; 1997, c. 463;
1999, cc. 488, 552.)
Editor's note. -- Acts 1993, c. 930, cl. 3, as
amended by Acto 1994, ¢. 564, cl. 2, and Acts
1996, c. 616, cl. 4, provides that the amendment
to this section by Acte 1993, c. 930, cl. 1, shall
become effective June 1, 1998, 'if state funds
out the purples of ~ bill by the C~neml
Assembly.' The fundi~ w~ not provided.
amendment~ by cc. 488 and M2 ar~ id~tic~
and sub~tituted '§ 22.1-254'for'§ 22.1.2ST'in
subdivision 4.
Autl~ri~ to o~ie~ pi~mmmt ~ad cost
of residential treatment. -- A juvenile court
judge may order Social Services to place a
minor in a facility for treatment when custody
of tim child he~ been ~ranted to Social Services
pursuant to this esctio~ S.G.v. Prince William
County Dep't of Social Servs., 25 Va. App. 356,
488 S.E.2d 653 (1997).
The juveMle court jud~ h~d the authorit~ to
enter the d~cre~ orderi~ Social Servic~ to
provide treatmant for the minor in a resid~ntisl
treatment facih'ty. S.G.v. Prince W'dli~
Count7 Dep't of Serial Se~a., 2~ Va. App. 3M,
4SS S.E.2d 653 (199'/%
to be in need of supervision, the court slmll: ~e. to.re, im~...~a~,_ lx~m. on o_,_ ~m_e
,4;,,,,~ ~h~ ~nn~nnms~t~ ~uh '
~-- ---~ --~,~-o-z--~ r--~ic ~-- - ·
-- '--,..~;.~.~1~,,.~,
~=el who ~
.ni~ ~d o~ app~p~ ~d av~!!-bb public ~ ~va~
~3~ ~of ~e
n~ ~ ~d
me~ ~ prior
su ~iom ....
2. Pl~ ~ ..iM ~n ~~ ~ae~=u~W~? ...... , ..........
3. ~ ~ ~d ~or ~ ~nt ~, ~~ ~ =~ ~'~'~ '.
con&~o~ ~ ~e
5. a J
~l a~
168
§ !6.1-278.6 COURTS NOT OF RECORD § 16.1-278.7
child's parent is in violation of §§ 22.1-254, 22.1-255, 22.1-265, or § 22.1-267,
in addition to any penalties provided in § 22.1-263 or § 22.1-265, the court
may order the parent with whom the child is living to participate in such
irograms, cooperate in such treatment, or be subject to such conditions and
mitations as the court may order and as are designed for the rehabilitation of
the child and/or the parent. Upon the failure of the parent to so participate or
cooperate, or to comp. ly with the conditions and limitations that the court
orders, the court may tmpose a fine of not more than $100 for each day in which
the person fails to comply with the court order.
b. If the court finds that theparent has willfully disobeyed a lawful process,
judgment, decree, or court order requiring such person.to comply, with the
compulsory school attendance law, in addition to any conaitions or limitations
that the court may order or any penalties provided by §§ 16.1-278.2 through
16.1-278.19, 22.1-263 or § 22.1-265, the court may impose the penalty autho-
rized by § 18.2-371.
C. Any order entered pursuant to this section shall bep, rovided in writing to
the child, his parent or legal custodian, and to the child's attorney and shall
contain adequate notice of the provisions of § 16.1-292 regarding willful
violation of such order. (1991, c. 534; 1992, cc. 837, 880; 1996, c. 45; 1997, c.
210.)
Editor's note. ~ Act~ 1992, c. 837, cl.
provides that the amendmen~ to fl~, semon
stroll b~ome effective July L X993, ff funds are
provided ~o carry out the purpeses of c. 837
during the 1992-94 biennium and tim appro-
pr/at/on ~ and legish~/on amending the Code
of Vh~nia effective July 1, 1993 speci~ the
fungi%- formula, indu~i%- two hold hanal~
prov~om, by which the fun~ ~,e dbtriimtM
The state hold h&-mbm provif~n is ~o pr~
vide that no locality ever receive leto
the loc~ hold hannle~ prov~ ~- to
that the match fo~ n locality ~ be no mom
vision is to b~ phased out during the next two
bienniumn ~nd eli~i-ni~d effective July 1,
1997.
Since die above specified eveut~ have oc-
curred, th~ ~ection, a~ set out above, i. not
contingently mended, and i~ effective July 1.
1993.
Act~ 1992. cc. 837 and 850, cl. 5, es ~mnded
by Act~ 1995, c. 232, cb. I end 2 provide that
Act~ 1995, c 930, cl. 3, es amended by Act~
1994, c. 564, cl. 2, and Act~ 199~, c. $16, c~ 4,
provides that the amendment to thi~ ~on bY
Act~ 1993, c. 930, cl. 1, ~ become effective
June 1, 1995, 'if ~tate fun~ are pro~bd,
po~ of m~- bill by the GeM~l,~ably.' The
fundi~ w~ no~ lwavid~L
§ l&l-~/8~ Status offender~ -- If a child is alleged to be a status
offender, including but not limited to thcee cases in which the juvenile is
alleged to have co~,~iued a curfew violation or a violation of the law regarding_
tob.=o, ju, . ce -, o, od., of
dispceitioa at~thorized by § 16.1-2/8.4. (1991, c. ~14; lm~, c. .~
§ 16.1-~/8.?. Commitment to De.pert~.e.nt of .Ju. veni~.e J.u~iee._~ _~
Unl~ a child found to b ab .u~, neglected,_ ,tn ,n? o, serv~ ,c~., m,,n_r~a~
Justice. No juvenile court or circui. 't court shall order the co Unent of y
169
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 23, 2000
File #5-24-66-76-137
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34730-032000 amending and reordaining §21-211,
Failure to take corrective action, of Article VIII, Removal or Repair of Buildings or Other
Structures Harboring Illegal Drug Activity; of Chapter 21, Offenses-Miscellaneous, of the
Code of the City of Roanoke (1979), as amended, to incorporate the maximum amount of
authority granted to the City to take corrective action. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, March 20, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
C:LMyFilcs~mrch20.wpd
Darlene L. Burcham
March 23, 2000
Page 2
pc:
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
C :~y FilcsYazrch20.wlxt
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of March, 2000.
No. 34730-032000.
AN ORDINANCE amending §21-211, Failure to take corrective action, of Article VIII,
Removal or Repair of Buildings or Other Structures Harboring Illegal Drug Activity; of Chapter 21,
Offenses-Miscellaneous, of the Code of the City of Roanoke (1979), as amended, to incorporate the
maximum amount of authority granted to the City to take corrective action; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 21-211, Failure to take corrective action, of Article VIII, Removal or Repair
of Buildings or Other Structures Harboring Illegal Drug Activity; of Chapter 21,
Offenses-Miscellaneous, of the Code of the City of Roanoke (1979), as amended, is amended and
reordained to read and provide as follows:
Sec. 21-211. Failure to take corrective action.
If no corrective action is undertaken by the owner of the property within
thirty (30) days from receipt of notice from the city as provided for in section 21-210,
the city attorney shall send by regular mail an additional notice to the owner of the
property at the address stated in the assessment records of the city. This final notice
shall state the date on which the locality may commence corrective action to abate
the drug blight on the property, which date shall be no less than fifteen (15) days
after the date of mailing of the final notice. Such notice shall also reasonably
describe the corrective action contemplated by the city, and said action may include,
but not be limited to, the removal of the building or other structure so as to abate the
drug blight on the property. Upon receipt of this final notice, the owner shall have
the right, upon reasonable notice to the city, to seek equitable relief, and the city shall
initiate no corrective action while a proper petition is pending before a court of
competent jurisdiction.
2. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\ORD-CA\OCA- DmgBlight-3-20-00 2
WILLIAM M. HACKWORTH
CITY ATTORNEY
CITY OF ;' ? ? ?
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDI~ ~?
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty @ ci.roanok¢.va.us
WILLIAM X PARSONS
STEVEN J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY ATTORNEYS
March 20, 2000
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Drug Enforcement
Dear Mayor Bowers and Council Members:
By Ordinance No. 34662-020700, City Council unanimously adopted last month Article
VIII, Removal or Repair of Buildings or Other Structures Harboring Illegal Drug Activity, of
Chapter 21, Offenses - Miscellaneous, of the Code of the City of Roanoke (1979), as amended ("City
Code"). The ordinance gives the City another mechanism for dealing with blight caused by illegal
drug activity. This ordinance is based on state enabling legislation set out in § 15.2-907 of the Code
of Virginia (1950), as amended ("Virginia Code").
Section 15.2-907 of the Virginia Code allows the City to take corrective action only after
fifteen (15) days from the date on which a finial notice is sent by first-class mail to the owner of
property on which drug blight exists, warning the owner that such action may occur. The current
City Code provision, §21-211, implies that the City may commence to abate a drug blight before that
fifteen (15) day period has run. In my opinion, §21-211 needs to be amended to be consistent with
the state enabling legislation.
I recommend adoption of the attached ordinance, amending §21-211 of the City Code.
I will be pleased to answer any questions Council may have on this matter.
With kindest personal regards, I am
Sincerely yours,
William M. Hackworth
City Attorney
WMH/SJT:snh
Attachment
The Honorable Mayor and Members
of City Council
March 20, 2000
Page 2
CC.'
Honorable Donald L. Caldwell, Commonwealth's Attorney
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
George C. Snead, Director of Public Safety
A. L. Gaskins, Chief of Police
Mary F. Parker, City Clerk
H:\CC\L-DrugEn force-3-6-00
Mary F. Parker, CMC
City Clerk
CITY OF R O,4NOKE
Office of the City Clerk
March 23, 2000
File #77-450
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 20, 2000, Council Member Trout inquired as to the status of the economic impact
study regarding 1-73.
It was the consensus of Council that the study will be presented to Council at a time to be
determined by the City Manager.
Sincerely, C~.Mf~
Mary F. Pa~er,
City Clerk
MFP:Io
C:h¥1y Fil~narch20.wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 23, 2000
File #32-178
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 20, 2000, Council Member Swain inquired as to incentives afforded by the City to
those persons who renovate dwellings in downtown Roanoke as private living quarters.
It was the consensus of Council to refer the matter to the City Manager for review and
report to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
C:LMy Filc~-~arch20.wpd
Mar-20-O0 10:24A Gary and Barbara Duerk (540) 343-2791 P.01
Roanoke City Council
March 20,2000
The following troops have signed up to attend Monday, March 20, 7PM, City Council meeting. I have requested
them to give me any additional information needed and a final count by 10AM on Monday morning. I will notify
loyce, in the Mayor's office, exactly how many Girl Scouts will be attending.
Thank you for the opportunity to have girls learn and participate in govc~maent.
1411b'/~1 '~'~~"x0Jk'~/'"(~l/~h[~ 2607 Rosalind Ave., $.W. 24014 ph: 343-1616
Trool~d ~ Type Leader, address, sponsoring organiznliml
105 }oq,/:2-.JR Cindy Boggs, 102 Windsor Crt. Roanoke, 24019
Cloverdale Church of the Brethem
Phone
992-5969
743 ~ ~_, BR Debbie Jones, 3510 Courtland Road, Roanoke,
24012
153 4/7 BR Laurel Riddle, 3005 Shaw-al Rd., Roanoke, 24014
Mt. Pl~as~mt United Methodist Church
2049 ~/~3-~]R lackie Slusher, 2232 Pommel Drive, Roanoke 24018
Windsor Hills United Methodist Church
Patty Pope, 5123 Wipledale Ave., Roanoke
Southview United Methodist Church
24019
38~'Y1,3/~ BR Melanie Scott, 5604 Capito Street, Roanoke 24019
NoRhview United Methodist Church
974 ~/~ JR Betty Poff, 111 Bonnieview Lane, Hollins,
Cindy Meyers, 5682 Warwood Drive, Roanoke
Oak Grove Church of the Brethem
Kaitlin Mabry, 9083 Blacksburg, Rd., Catawba
10:40 540 343 279l 95X
24019
24018
24070
427-4399
562-2512
774-2216
362-1955
992-5048
772-2625
384-7412
P.01
Girl Scouts t, :v ..
Where Girls Grow Strong.
'00 tI,~R-7 P2:29
Monday, March 8, 2000
Mrs. Mary Parker, Clerk
City of Roanoke
215 Church Avenue
Roanoke, Virginia 24011
RE: Girl Scouts at City Council
Girl Scout troops are planning to attend the March 20th, 7pm session of Roanoke City
Council. Virginia Skyline Gift Scout Council troops would like a representative to lead
the invocation and the group to lead the pledge to the flag. We have a short presentation
that will be given by a selected person from each troop in attendance. The girls will also
distribute Girl Scout cookies.
This annual visit to Roanoke City Council is an opportunity for girls to see democracy in
action. The Girl Scouts are being advised to meet on the second floor of the municipal
building at 6:15PM We will talk about expectations for the evening and the format for
speaking. At 6:30PM we plan to go to the 4th floor. In the past, the Mayor has met the
girls and invited them into his office. The Mayor has talked about Democracy, let the Gift
Scouts sit in the mayor's chair and encouraged them to be mayor some day. The Mayor
has presented each person attending a Roanoke pin.
Curremly I have five troops that are interested in attending. I will send you a list of the
troops, their leaders, and the sponsoring organization with the expected number of people
closer to the date.
Please let me know if the Mayor will be able to, meet with the, Girl Scouts before the
March 20, 7PM, City Council meeting. ~/~-gff.~o'& ///~, -'~//-/Jr/~ ~.q/~ 2~)
Sin,F
Barbara No~s Duerk, Volunteer
Virgi~a S~line ~rl Scout Council
Virginia Skyline Girl Scout Council, Inc. · 413 Apperson Drive · PO Box 3000 ° Salem, VA 24153-0300
540-387-0493 · 800-542-5905 · Fax 540-387-3851 · www.vsgsc.org
O A UNITED WAY
AGENCY
An Equal Opportunity Employer
INFORMATION ABOUT ROANOKE CATHOLIC BASKETBALL TEAM'S
STATE CHAMPIONSHIP GAME
MARCH 20, 2000 - 7:00 P.M.
THE ROANOKE CATHOLIC CELTICS WON THE VIRGINIA INDEPENDENT
SCHOOLS' DIVISION II BOYS BASKETBALL STATE CHAMPIONSHIP.
THE CHAMPIONSHIP GAME WAS PLAYED AT RICHARD BLAND COLLEGE IN
PETERSBURG, VIRGINIA, ON FRIDAY, MARCH 3, AGAINST A TEAM FROM
SETON, VIRGINIA.
THREE OF THE TEAM PLAYERS MADE THE ALL-TOURNAMENT TEAM:
J. R. REYNOLDS, CORNELIUS PENN AND DONNELL PRIEST
J. R. REYNOLDS WAS VOTED THE "MVP" OF THE CHAMPIONSHIP GAME
TEAM ROSTER:
JOE BUCHY
MICHAEL CHARLES
MATT MCGARRY
PHILIP MORRIS
RYAN NICCOLLS
MATT NOWLIN
CORNELIUS PENN
DONNELL PRIEST
J. R. REYNOLDS
NICK SPRAGUE
PHILIP WALL
STEVE WIMMER
MATT ZURAW
JEFF BOWDEN - STUDENT ASSISTANT
JOSH SULLIVAN - STUDENT ASSISTANT
DICK WALL - HEAD COACH
DELMAR IRVING - ASSISTANT COACH
DENNIS BLANCHARD - ASSISTANT COACH
KATE ELLMANN - DIRECTOR OF ATHLETICS
KAREN MABRY - PRINCIPAL
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 23, 2000
File ¢t-468
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
A report of the Carvins Cove Comprehensive Land Use Plan Committee, was before the
Council of the City of Roanoke at a regular meeting which was held on Monday, March 20,
2000.
On motion, duly seconded and adopted, the recommendations were referred to the City
Manager for review and report to Council.
The Mayor requested that you review that portion of the attached remarks of Dr. Rupert
Cutler in regard to a 200 acre dairy farm located on the headwaters of Tinker Creek in
Botetourt County; and the impact on water quality as a result of residential development
in Botetourt County.
Council Member Swain requested that the Mayor's Committee for Persons with Disabilities
be afforded an opportunity to provide input with regard to the recommendations of the
Advisory Committee.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
C:hMyFiles~narch20.wlxl
Statement of Mrs. Elizabeth T. Bowles,
Chair, Carvins Cove Reservoir Citizens Advisory Committee
To the City Council, City of Roanoke, Virginia
March 20, 2000
Mayor Bowers, members of Council, Madam City Manager, ladies and
gentlemen:
Thank you for this opportunity to present an oral summary of the written
recommendations of the Carvins Cove Reservoir Citizens Advisory Committee,
which Council appointed two years ago to work with city staff and consultants on
a land use plan for the Carvins Cove Reservation. My remarks and those of our
vice chairman, Dr. Cutler, will be brief, just hitting the highlights. I trust you will
read our entire report and will make it a matter of your high-priority attention in
the near future.
First, I would like to introduce the other members of our hard working, very
diverse, and astute panel of citizen volunteers appointed by Council. (Would my
colleagues please stand as their names are called?) They are Mr. Wesley Best,
Dr. Rupert Cutler, Mr. William Lamson, Mr. Chauncey Logan, Mr. lan Webb, and
Mr. Norvell Wellford.
We have met monthly since our organizational meeting on April 7, 1998.
These meetings included two field trips through the Carvins Cove Reservation
and three public involvement sessions at the Roanoke Civic Center.
Representatives of recreational and educational user groups attended our
meetings, as did the project consultants and many high-level executives of
Roanoke city government and neighboring jurisdictions. We would especially like
to thank the Director of Public Utilities, Kit Kiser, and his staff and also Gene
Whitesell, our consultant. We thank them all for their valuable information,
comments, suggestions, and support.
Before I ask our vice chairman to brief you on the specifics of our
recommendations, I would like to emphasize these points:
1. Our committee recognizes--and emphasizes in its report--that the
primary reason the Carvins Cove Reservation exists is to provide pure
drinking water to the citizens of Roanoke at minimum cost. We were very
cognizant that any use of these 13,000 acres of city-owned land other
than water-source protection must be considered a secondary use.
2. Based on the consultant's reports, our committee concludes that the
current level of non-motorized, noncommercial recreational use of Carvins
Cove Reservation does not pose a threat to the quality of the water in the
reservoir. We therefore recommend that such forms of recreation as
hiking and jogging, mountain biking, horseback riding, and nature study by
individuals and small groups be made legal through changes in the City
Code. However, we strongly believe the use of gasoline-powered, oil-
using outboard motors on boats on our water-supply reservoir should be
prohibited, just as it is on'other municipal water supply reservoirs we have
studied.
3. We found that the current network of roads, trails, parking lots, picnic
areas, restrooms, signs and related infrastructure in Carvins Cove
Reservation is in dire need of upgrading and in some instances closure
and/or relocation. Silt from road and trail erosion and oil from parking lots
located too close to the lake pose threats to the quality of the water. We
believe a repair and ecological restoration program should be undertaken
promptly.
4. Finally, the committee became aware of the importance of the
contributions to our Carvins Cove water supply made by two creeks that
originate in neighboring counties--Catawba Creek and Tinker Creek. The
upper reaches of these streams are diverted in part into our water supply
reservoir by means of tunnels. We encourage Council to ask the City
Manager to explore means of protecting these sources of our drinking
water through cooperative efforts with her counterparts in Roanoke and
Botetourt counties, who--with the help of private soil and water
conservation and land trust groups--may be able to keep pollutants out of
these waters, just as we do on the Carvins Cove Reservation lands owned
and controlled by the city.
Now, if I may, I would like to turn to the vice chairman of our committee,
Dr. Rupert Cutler--a professional natural resources manager himself--for his
perspectives on our committee's recommendations. Dr. Cutler:
Statement of Dr. M. Rupert Cutler
Vice Chairman, Carvins Cove Reservoir Citizens Advisory Committee
To the City Council, City of Roanoke, Virginia
March 20, 2000
Thank you, Mrs. Bowles. Mr. Mayor, members of Council, Ms. Burcham,
and friends in the audience, good evening!
What a magnificent wildland jewel we citizens of Roanoke own at Carvins
Cove! Frankly, I had no idea, before serving on this committee, that the City of
Roanoke owned and managed a bona fide Appalachian mountain wilderness
area just 15 or 20 minutes' drive from this Municipal Building. Talk about a well-
kept secret!
Now, it's obviously true--just look at the audience here-that many
anglers, hikers, bikers, equestrians, birders and Hollins University professors
have known about and used "The Cove" for years. But word of its rugged beauty
and easy accessibility probably hasn't reached many of our citizens. News
media coverage of the new plan for the Cove may help change its best-kept-
secret status.
Because my education was in the fields of wildlife, forestry, and outdoor
recreation, I have a special interest in Carvins Cove. I spent most of my life,
before moving to Roanoke 10 years ago, working to protect wilderness and
wildlife habitats across America. I am impressed with the multiple public values
of Carvins Cove as it is today--lar,qely undeveloped. We citizens of Roanoke are
fortunate that your predecessors on Council had the foresight to buy this large
forested tract when they did, for the benefit of future generations-like us!
2
And we are fortunate that the city staff members charged with the Cove's
management have kept it essentially free of development.
Your volunteer citizens advisory committee agrees that:
· the conceptual land use plan for Carvins Cove prepared by Whitesell
Orrison is sound, and
· we recommend that you formally adopt it and request the City Manager
to begin to carry out its recommendations.
As Mrs. Bowles said, the committee acknowledges (as does the plan) that
the top-priority purpose of the 13,000-acre Carvins Cove Reservation is to
protect the source of our drinking water. It's much cheaper to prevent our water
from becoming contaminated, by protecting the watershed, than it is to clean it at
the filtration plant, when it is already contaminated by human waste, animal
waste, disease microbes, agricultural pest poisons, oil and other street and
parking lot runoff, or silt from the erosion of bare soil. There is no better way to
protect a drinking water source than with an undeveloped forest, such as we
have at Carvins Cove.
Our committee of unpaid volunteers bases its recreation-related
recommendations on the technical advice of your paid consultants. They
concluded that the current, relatively Iow volume of non-motorized recreational
activity in the reservation does not pose a threat to water quality, and we have no
basis for disagreeing with them.
That does not mean we are not concerned about the poor condition of
some of the trails and roads in the reservation, which are bleeding silt into nearby
watercourses, or about the unfortunate location of the main parking lot, too near
the lake, or about the overused and beat-up condition of the picnic area, or about
the under-maintained state of the sanitary facilities. This "substandard
infrastructure" problem needs to be addressed promptly, so that the city itself will
have "clean hands"--so it won't be responsible for polluting the lake--as it
regulates public citizen recreational activities to protect water quality there.
Assuming that the city will make these needed repairs, the committee
sees no reason to ban public recreational uses in the Cove than can be
described as "light." What we mean by that is forms of outdoor recreation that
are non-motorized, noncommercial, during the day only (no overnight camping),
and only by individuals and groups of 10 or less (with exceptions made for larger
groups under appropriate supervision). The kinds of recreation we would
approve of in the Cove include boating (but no gasoline motors), fishing,
picnicking, hiking, jogging, mountain bicycling, horseback-riding, bird-watching
and other forms of nature study, and school and university class field trips to
study the area's natural and cultural resources. The City Code will have to be
amended to make some of these activities legal.
Having said that the committee approves of this kind of light recreational
use of the Cove, let me specify what the committee recommends be prohibited
there to protect the number one priority, water quality. The following, under our
recommendations, would not be allowed in the Cove: Swimming, any kind of
motors (except electric trolling motors on boats), smoking, open fires, camping,
any kind of excessively noisy devices, littering or waste-disposal, for-profit
4
commercial events, or groups larger than 10 without a special-use permit. The
purposes of these prohibitions are to minimize the threats of oil pollution and
wildfires and maximize the quality of the wilderness-like recreational experience.
When you have a jewel like this, you need to protect it!
The citizen advisory committee heard from a variety of recreational
interest groups regarding current shortcomings at the Cove. In response, we
make the following recommendations for the restoration of the natural
environment and the improvement of recreational services: Re-vegetate eroded
stream banks with native plants. Re-locate roads and trails away from stream
banks and other critical wildlife habitat. Improve the very confusing signage.
Add another fishing pier. Relocate and improve the picnic areas and restrooms.
Make parking areas sufficiently large to allow horse trailers to be turned around
or driven through. Create a network of designated and maintained recreational
trails with proper signage and with maintenance help from volunteers, like the
Appalachian Trail. Consider holding a limited deer-hunting season to keep the
deer herd in check.
Beyond these management policy suggestions, which should be
addressed in a new management plan prepared by staff with user-group input,
your advisory committee would like to make a few suggestions more broad in
scope.
If, as Whitesell Orrison and our committee recommend, you decide to
make light recreational day use of the Cove legal, we think you should use the
expertise of your Parks and Recreation Department staff to manage that
recreation. We suggest that you ask the city manager to:
· assign a recreation professional on the staff of the parks
department to Carvins Cove to oversee recreation and recreational
infrastructure there, and
· provide for coordinated, joint administration of the Cove by
assigning responsibility for water supply matters to the water
department and administration of the recreational resources to the
parks department. What you have there, really, is a 13,000-acre
city park.
I guarantee you that if the Carvins Cove reservation were located within
the Jefferson National Forest,~would be considered for official "Wilderness
System" status. The differences between Carvins Cove and a federal wilderness
area, as a result of the use policies we recommend, would be relatively few.
They include the continued use of bicycles and electric boat motors by the public
and the use of trucks for law enforcement and public safety by the city.
We do not suggest that the area be managed exactly like a federal
wilderness area. But its wilderness-like character is important to protect, and
some of us think the official adoption of a new name for the Cove such as
"Carvins Cove Wilderness Park" would help communicate the goal of keeping
this area wild and undeveloped.
A more substantial and permanent way of assuring the long-term
protection of the Carvins Cove property would be through the use of a perpetual
conservation easement on much of the land. This is how the cities of Asheville,
North Carolina, and Greenville and Spartanburg, South Carolina, have protected
their city watersheds, accompanied by great popular support. I hope you will
look into this option.
Finally, we on the citizens advisory committee make an earnest plea to the
Council to take seriously the threat to our drinking water supply posed by the
diversion of Catawba Creek and Tinker Creek water into the Carvins Cove
Reservoir. Currently there is no monitoring of the quality of these waters, no way
to close the tunnels remotely if a contamination threat was found to exist, and no
program designed to help landowners along these creeks reduce unhealthy
agricultural and urban runoff into these streams.
Just last Thursday I had the opportunity to visit a 200-acre dairy farm on
the very headwaters of Tinker Creek in Botetourt County. This milk from the 134
cows on this farm we all drink as Flavor-Rich milk. Much of the manure from
these 134 cows ends up in Tinker Creek and becomes mixed with Carvins Cove
water, which we all drink. (I have given members of Council a few photos taken
last week at this farm. The water you see is Tinker Creek.) Some cows carry the
deadly E. coli bacterium. Some carry the cryptosporidium microbe that killed
people in Milwaukee not so long ago.
I have nothing but respect and admiration for the dairymen who operate
that farm. I hope the local soil and water conservation district, the state
Department of Environmental Quality, the Western Virginia Land Trust and
others can help them with grants to fence and revegetate the creek, provide
stock water tanks, build a manure storage facility. They need to reduce the
contamination of our water supply while staying in business as a farm, to save
important open space adjacent to the Appalachian Trail as well as to provide us
with wholesome, locally grown dairy products.
We respectfully suggest that this topic, "How to protect the entire source of
Carvins Cove water," be included on the agendas of future intergovernmental
coordination meetings with your opposite numbers from Botetourt and Roanoke
counties.
The members of the Carvins Cove Reservoir Citizens Advisory Committee
were pleased to have this opportunity to serve their fellow citizens and city
government. Thank you for you attention tonight and for your future
consideration of our report.
Roanohe Valley Horsemen's Association, Inc.
P. O. BOX 1544
ROANOKE, VIRGINIA 24007
CARVINS COVE
PRESE,NTED BY
Mayor Bowers and members of Roanoke City Council, I would like to thank you for
allowing me the opportunity to speak to you tonight about a subject that many people
across the Roanoke Valley are concerned about; that being the future of horseback riding
as a recreational activity at Carvins Cove. As President of the Roanoke Valley
Horseman's Association, I represent an organization with over 350 active members. We
are passionate about our horses, and the purpose of our organization is to enhance the
experience of horse ownership, and to support education and research related to this end.
As you heard earlier tonight we are also very active in charitable activities, as evidenced
by our commitment to the Roanoke Valley Horse Show, and all of the benefits it provides
the citizens of the Roanoke Valley. We could have "packed the house" here tonight with
our members and other interested citizens, and if all of the people who are greatly
concerned about the future of horseback riding at Carvins Cove were encouraged to
speak on the subject, we all would be in for a long night. Instead, my organizations'
leadership has attempted to limit the number of speakers. While we recognize the rights
of anyone who chooses to be heard on this matter, our goal is not to overwhelm you with
numbers. We want to overwhelm you with our willingness to work with your
administration and your staff, and with our ability to offer valuable input into the process
of determining how our activity will be regulated once new criteria are adopted related to
the management of recreation at Carvins Cove.
First I would like to give some background information about our lengthy relationship
with Carvins Cove. Horsemen have a long history of usage at Carvins Cove. From the
very beginning of the use of this area as a watershed by the City, horsemen have built and
maintained most of the trails that crisscross the mountains and valleys that make up this
beautiful area. In fact, for many years horseback riders practically had these trails to
themselves, as the occasional walker or hunter was all one would ever see on a typical
day spent riding in the woods. As hiking gained popularity traffic increased on the trails
but it was horsemen who remained the main users, and what upkeep of the trail network
was done, it was usually horsemen who carried out the work. You see, there is a certain
pride of ownership that horsepeople have always displayed for Carvins Cove. Most
recently mountain biking has become a popular activity at the Cove, and this network of
trails is now shared by many different users. I can tell you from personal experience that
conflicts have been few and far between over the years. But with the popularity of
outdoor recreation, and especially with the arrival of mountain bikers as significant users,
attention has become focused on the management of these recreational activities, and the
wisdom of the use of the Cove for these activities in general.
When these issues came to a head several years ago this Council decided to enlist the
advice of experts, and the result is the consultants report now before you for
consideration. I know that Roanoke City Council is a strong believer in citizen
participatory government, and therefore I think you would be very proud of how our
membership has been involved in the consultants study process. When the citizens
committee was first formed, we wrote Mrs. Bowles and requested that someone with
experience in horse related issues be placed on the committee, especially since other
recreational interests were being given representation on the committee. While we were
disappointed that this did not occur, we were not going to let that deter us fi:om
participating in the process. For many reasons that I will not elaborate on this evening,
we felt as if certain members of the administration and the staff assumed that our desire
3
to participate would result in confrontation, and that we had a narrow special interest in
the outcome of this study. To put it bluntly, we felt as [four involvement was not
wanted. Bur rather than complain about our perceptions, or make a political issue out of
them, our members did what they always do, we set out to show all involved that we had
knowledgeable and valid information and opinions regarding the issues at hand, and that
we should be considered as a resource instead of a distraction. I think your staff and the
consultants would agree that we succeeded in our mission. If there is any doubt about
our sincerity and our motives or methods, I would encourage you to talk with those
involved and I'm sure they will verify my assertions. The Roanoke Valley Horseman's
Association has had representation at every public meeting regarding the Carvins Cove
Study. We have worked with City staff, administration, the consultants, and even
competing interests such as the mountain bikers, always in the spirit of cooperation.
Now that the consultants report has been presented to you, the time to act on it has
arrived. While we are extremely pleased that horseback riding is included as a
recommended recreational use at the Cove, we still have legitimate concerns regarding
certain assumptions in the report, and we do not agree with certain conclusions reached in
the report as they relate to the impact and effect of horseback riding on the eco-system of
the Cove. We believe these questionable conclusions, if not addressed, will create
problems when it is time to regulate and enforce the rules that will be adopted to govern
recreation at the Cove. We also believe that had experienced horsepeople been given
more of a role in the study process many of the undocumented conclusions and
assumptions would not have been made a part of the report. We do not want to highlight
these differences in opinion or debate each of these issues here tonight, this forum is not
4
the place for that discussion.
participation, and inclusion.
We are here tonight simply to remedy the issue of
If the recommended recreational activities in the consultants report are eventually
adopted by this Council, and we strongly urge you to do so, attention will quickly be
focused on determining how these activities should be regulated. We feel that it is
absolutely necessary to have experienced and knowledgeable horsepeople involved in
setting up the rules that will be applied to horseback riding. When considering the fact
that horseback riding is such a specialized and unique activity, we believe it is
undesirable to have individuals with no personal experience with this activity to make the
rules to regulate it. It is generally accepted that input firom experienced horsepeople is
imperative when managing multi-use activity on trails. Let me give you an example:
About a month ago certain issues arose regarding competing multi-uses of the newly
opened Hanging Rock Greenway. Horseback riding was one of the uses in question so
we sent representation to the subsequent meeting of the Roanoke Valley Greenway
Commission, where this issue was to be discussed. We did not attend to produce a
confi'ontation, we attended to add value to their discussion. We were shocked at the
outcome of that meeting. Not only was our presence welcomed and our input
appreciated, the Greenway Commission voted to appoint a member of our organization as
an ex-officio member of the sub-committee that regulates the uses of the trails for the life
of the Commission. I can't tell you how heartwarming it was for our organi?ation to be
viewed as such a valuable resource, and what an honor it is to have been invited to join in
5
the future planning of this important Greenway effort. I think that says a lot about the
professionalism and the respect that our members have attained as a result of our civic-
minded activism.
Mayor Bowers and members of the Council, this recognition is what we ask of you
tonight. We ask that we be viewed as a resource and a positive contributor to the effort to
begin to regulate the various recreational uses at Carvins Cove. We see nothing in this
report to demonstrate why horses shouldn't be allowed to utilive the trails at the Cove as
they have since the beginning of it's use as a watershed for the City, and we respectfully
request that the Roanoke Valley Horseman's Association be given representation on any
regulatory body that will eventually govern recreational use at Carvins Cove firom this
point forward.
Again Mayor Bowers, I would like thank you and the Council for considering my
remarks tonight, and I would be glad to answer any questions you might have regarding
my comments.
Valleg Horsemen's Associalion, Inc.
P. O. BOX 1544
'00 ~g~ 10 P 1:41 ~o^,,o~. v,~,~,^
March 7, 2000
Mary Parker
City Clerk
215 Church Avenue SW
Room 456
Roanoke, Va. 42011
Dear Mrs. Parker,
The Roanoke Valley Horsemen's Association requests that Donnis Honeywell,
President and June Camper, Executive Director of the Roanoke Valley Horse Show, be
put on the agenda to speak concerning the Land Use Plan for Carvins Cove
Reservation at the city council meeting March 20, at 7:00.
Please notify us if there is any change in time or date.
Very truly yours,
Donnis Honeywell
387-0271
'00 ~/!.,R-2
Director of Utilities & Operations
March 2, 2000
The Honorable David A. Bowers, Mayor
and Members of Council
The Honorable Linda F. Wyatt, Chairperson
and Members, Water Resources Committee
Ladies & Gentlemen:
On January 20, 2000, Mrs. Bowles, Chairperson of the Carvins Cove Land Use
Committee, transmitted to you an advance copy of the Committee's report. We have
now received the final consultant's report, which has incorporated the report of this
committee in the front of this document.
Mrs. Bowles intends to make a formal presentation to City Council dudng your
7:00 p.m., March 20, 2000, meeting. In the meantime, the Carvins Cove Land Use
Committee has asked staff to place a copy of the report in the main library and library
branches, place the document on the City's web page, and send Council and the Water
Resources Committee an advance copy. Transmitted herewith is your copy of the
report in advance of Mrs. Bowles' March 20 presentation.
Thank you.
Respectfully,
· Kiser, Director
Utilities & Operations
KBK:afm
Enclosure
CC:
Mrs. Elizabeth T. Bowles, Chairperson and Members, Carvins Cove
aand Use Committee
ry F. Parker, City Clerk
Room 354 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1584 (540) 853-2602 FAX (540) 853-2773
'00 JAk, 21 P,~ :?.4
CARVINS COVE COMPREHENSIVE LAND USE COMMrFrEE
Januaw 20,2000
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
As Chairperson of the Carvins Cove Comprehensive Land Use Plan
Committee I am pleased to present a copy of our final report for your consideration.
This is for your advance information. Copies are also being placed in our library
branches and on the city's Webb Page.
With your permission, the Committee wishes to request this report be placed
on Council's agenda for Monday, March 20, 2000, at 7:00 p.m., at which time we will
make a formal presentation.
Again, Mr. Mayor and Members of City Council, please accept for the entire
Committee our appreciation for the opportunity to have served you and the citizens of
Roanoke on this most important committee.
With very best wishes,
Most sincerely,
Elizabeth T. Bowies, Chairperson
Carvins Cove Land Use Committee
ETB:afm
Attachment
cc: Members, Carvins Cove Land Use Committee
~M~ry F. Parker, Clerk City
Final Report of the
Carvins Cove Reservoir Citizens Advisory Committee
on the Land Use Plan for Carvins Cove Reservation
prepared by Whitesell Orrison Inc.
Adopted January 12, 2000
Summary
The Carvins Cove Reservoir Citizens Advisory Committee recommends
that the Roanoke City Council--
(1) adopt the Carvins Cove Land Use Plan prepared by VVhitesell Orrison
Inc. with the modifications described below;
(2) direct City staff to prepare with citizen involvement a management plan
for water quality protection and recreational use of the City-owned
Carvins Cove reservation, based on the VVhitesell Orrison conceptual
land use plan, which covers such issues as trail redevelopment and
user fees; and
(3) initiate joint planning efforts with representatives of Roanoke and
Botetourt counties to assure long-term protection of those parts of the
Carvins Cove reservoir watershed not owned by the City, to avoid
contamination of those parts of Catawba and Tinker creeks which lie
above the tunnels into Carvins Cove reservoir.
Back,qround
Roanoke City Council created the Citizens Advisory Committee-Carvins
Cove Reservoir on March 2, 1998 to:
· advise the Water Resources Committee and staff during development of a
Comprehensive Land Use Management Plan for the city-owned Carvins Cove
Reservoir watershed property, and
· advise City Council on activities that protect or enhance our primary water
supply, maximize recreation opportunities for our citizens, and prevent uses
of the watershed that would harm the quality of the water or increase the cost
of producing drinking water.
These Roanoke City residents comprise the Committee: Elizabeth T.
Bowles, Chair; M. Rupert Cutler, Vice Chair; Wesley Best; William H. Lamson;
Chauncey L. Logan, lan Webb; and Norvell VVellford.
The Committee met monthly in open meetings with City staff, consultants,
and interested citizens beginning with its organizational meeting on April 7, 1998.
A Committee member participated with City staff in interviews leading to the
choice of consultant, VVhitesell Orrison Inc. At the Committee meetings, the
consultants presented reports on the status of their draft land use plan and
explained their proposed recommendations. Citizens expressed their reactions
to the recommendations. Committee members listened to the consultants, staff,
and citizens and provided their input to the planning process.
The Committee toured the Carvins Cove reservation by vehicle and on
foot on field trips on May 5, 1998, and on June 28, 1999, to see conditions on the
ground and talk with users. It co-sponsored public information sessions at the
Roanoke Civic Center on November 23, 1998, and April 27 and August 24, 1999,
to obtain public comments on the draft plan. Participants filled out questionnaires
to provide data for analysis on the public's views. A summary of this input is
appended to this report.
The Committee encouraged the City to conduct a random public opinion
survey by telephone of 400 City residents to obtain their views on the appropriate
uses of Carvins Cove. Martin Research conducted the survey on August 11,
1999. Its results were instructive and are appended to this report.
The Committee's Response to the Land Use Plan
The following points constitute the Carvins Cove Reservoir Citizens
Committee's responses to, and recommendations for changes in and additions
to, the proposed "Carvins Cove Comprehensive Land Use Plan" prepared by the
consulting firm of VVhitesell Orrison Inc. The Committee unanimously agreed to
all of these points.
The Committee generally agrees with and supports all of the consultant's
findings and recommendations. Among these is this finding:
The continuation of non-motorized, "light" recreational and educational
pursuits in the Cove such as fishing, hiking, wildlife-viewing, nature study,
photography, picnicking, mountain biking, horseback riding, and educational
field trips at their current/ow/eve/of intensity is ~ with the protection
of the City's primary water supply.
More specifically:
The document properly emphasizes that the Plan's primary purpose is to
protect from damage the watershed constituting the City of Roanoke's
primary source of drinking water. The Plan must assure the citizens of
Roanoke that carrying out the Plan's public access and recreational use
recommendations will not jeopardize the high quality of the water in Carvins
Cove Reservoir.
The Plan should call for continuous pedodic monitoring of (a) the quality of
the water in streams entering the reservoir and (b) other parameters such as
trail erosion, habitat damage, and recreational user satisfaction. This would
provide an early warning system, so that steps may be taken to reduce public
use before irreversible damage is done.
The Committee recommends that Council amend the Code to make it
compatible with the recommended uses in the report. The Code should
explicitly state which recreational and educational uses are legal, and which
activities are prohibited, in the City-owned Carvins Cove watershed
reservation.
This Code language would provide affirmative legal access to the Cove by
hikers, bikers, horseback-riders, bird-watchers and others interested in
natural history, and youth groups and school c/asses, in addition'to picnickers
and anglers, currently allowed.
We recommend that this new Code language also include these provisions to
protect water quality:
· no swimming;
· no motors (except electric trolling motors on boats),
· no smoking or fires (including backpackers' stoves and charcoal grills),
· no camping or other overnight use (day use only),
· no excessive noise or use of noisy devices away from the picnic areas (to
protect the wilderness recreational experience),
· "pack out what you pack in" (no littering or waste disposal),
· no commercial (for profit) events; and
· a limit on the size of recreational and educational parties (above 10
should require a special use permit; we recommend a 25-person group
maximum).
· A method to facilitate a quick response time for medical or environmental
emergencies.
The Committee recommends: · an additional fishing pier,
· relocated and improved picnic areas,
· parking lots with sufficient room for horse and boat trailers to turn around
or ddve through,
· a network of designated and well-maintained recreational trails with
proper signage, the trails to be located away from stream banks and other
critical wildlife habitats; and
· vegetated buffer strips along stream banks and shorelines.
· improving the confusing signage within the reservation.
There are shortcomings in the City's existing infrastructure at the Cove that
potentially harm the water quality of the reservoir and the quality of the
recreational experience there. As stated in Conclusion F.6: "These areas
should be improved as a first priority of this p/an". As identified in Plan
Recommendations H 1-4, they include:
4
· a parking lot too close to the water, from which oil and other pollutants
from cars and trucks wash into the water;
· an over-used and eroded picnic area;
· under-maintained restrooms;
· road culverts misplaced, causing erosion;
· trails too close to the water and, in places, deeply eroded and requiring
major repair and maintenance;
· a horse-unloading area too close to the picnic area.
Goals to be kept in mind, in the design and location of recreation-related
enhancements including trails and the determination of the appropriate
intensity of public use, should be:
· Careful design of the proposed enhancements and trail locations;
· As stated in Plan Conclusion F.5, "to preserve the existing wilderness
environment of Carvins Cove"; and
· As stated in Plan Conclusion F.7, "to preserve and enhance...
biodiversity throughout the property". A thorough, professional Natural
Heritage Inventory should be conducted of the entire reservation as soon
as possible, to provide better data on which to base decisions regarding
preservation zone and recreational use zone boundaries. Amateur natural
history organizations should be encouraged to contribute to this inventory
as volunteers.
o
A significant percentage of the water in the Carvins Cove reservoir originates
in Catawba Creek and Tinker Creek outside the City-owned reservation and
enters the reservoir through tunnels. The Plan makes reference to this fact
and suggests that "Steps... be taken with the neighboring jurisdictions to
develop a regional water protection plan." We strongly agree.
The Committee recommends that a way be found to close the tunnels
remotely from the treatment plant in the event of such an emergency.
The implementation of this Plan, which has both an Ecological Restoration
phase (repair of infrastructure including trails) and an Annual Operational
phase, will cost more than has been budgeted heretofore for Carvins Cove.
VVhile we recognize that funding is a management function, we suggest using
federal, state, and pdvate foundation grants to create a fund earmarked for
Cove infrastructure improvement and management. The Committee
suggests that user fees be instituted only if necessary to fund its
recommendations. Volunteers may be used to help maintain trails.
10. We support the consultants' recommendation that deer harvests be instituted
to preserve the biological diversity of the forest. We suggest that Council
consider the way in which deer hunting is administered in state parks and at
the Radford Arsenal as models for handling deer hunting at the Cove.
11. The Committee suggests that Council ask the City Manager to consider:
· assigning a recreation professional on the staff of the parks and
recreation department to Carvins Cove, initially on a part-time basis, to
oversee recreation activities there; and
· providing for coordinated, joint administration of the Cove by assigning
responsibility for administration of the water supply infrastructure to the
water department and administration of the recreational resources to the
parks department.
· Because the Cove's primary function is to protect the City's primary
water supply, the Director of Utilities and Operations should have the
last word regarding the suitability of proposed recreational and other
activities in the Cove.
12.
To indicate to the public at large that the mission of Carvins Cove is to protect
the City's main water supply while providing non-motorized, light recreation,
the Committee suggests that Council adopt a new name for the area such as
"Carvins Cove Wilderness Park" or "Carvins Cove Natural Resource Area."
13.
Rare plants and animals in the Cove, if any, are at risk because there has
been no inventory of them made. The Committee recommends that the City
contract with the Virginia Department of Conservation and Recreation's
Natural Heritage Division to conduct a thorough Natural Heritage Inventory of
the plants and animals of the Cove. This inventory, needed for future
planning, will reveal the specific locations of unusual biological communities
that should be protected for their biological diversity and designated "natural
areas" on the official map of the Cove. Volunteers from local natural history
groups should be encouraged to contribute to the inventory. Primary use of
these natural areas will be by school and university natural history classes
and citizen groups primarily interested in the conservation of native plants and
animals.
14.
The Committee recommends that the City produce a free, detailed,
recreational/educational users' guide map of the Cove. It should show points
of approved public access, approved boat-launching and public parking
areas, trails (multi-use and single-use), trail difficulty as established by the
International Mountain Bicycling Association, picnic and restroom facilities,
zones where unusual biological communities are protected, etc. Statements
summarizing fishing regulations, describing multi-use trail etiquette, the value
of the Appalachian Trail hiking experience, and the importance of preventing
wildfire should be included.
]5.
The administrative roads in the Cove are covered with loose rock and are
badly eroding wherever there is a grade. Some of these roads could be
revegetated with grass, rather than covered with loose rock, for easier and
more enjoyable hiking, biking, and horseback riding and for erosion control.
6
Additional Option for Consideration
To protect in perpetuity the integrity of the ecosystem and watershed of
Carvins Cove, the Committee suggests that Council investigate the option of
entering into a conservation easement agreement with the Western Virginia Land
Trust and the Virginia Outdoors Foundation. Such a conservation easement
could cover all or part of the reservation. Under such a conservation easement,
the City would retain all necessary rights of access to water system-related
facilities, utility rights of way, and recreational infrastructure, while the rights to
sell or intensively develop the Cove would be given up. This arrangement has
been adopted by, and is working satisfactorily for, the cities of Asheville, NC,
Greenville, SC, Spartanburg, SC, and others.
Expressions of Appreciation
The Committee expresses its appreciation to all of the City employees who
were assigned to assist this project. We thank them for their helpfulness in
providing meeting places, publicizing our meetings, keeping minutes, showing
us the Carvins Cove reservation and water treatment plant, helping to host
the evening public information meetings, and answering our (and the public's)
questions.
The Committee commends the study's prime contractor, VVhitesell Orrison
Inc., and its subcontractors for their attention to the important details of the
issues involved, for the clarity of their presentations, and for their
responsiveness to the Committee's requests for information and modifications
in the plan.
The Committee salutes the private citizens and representatives of
neighboring local governments who regularly attended our meetings and
made important contributions to the discussions.
The Committee thanks the local news media for covedng the Carvins Cove
land use plan issue and keeping their readers/listeners informed of the status
of the project and of their opportunities to contribute ideas to the final work
product.
March 7, 2000
'00 lqg~-7 PI, 2:06
Mary,
Attached is another copy of the January 20, 2000, letter from Mrs. Bowles requesting
time on the March 20th evening agenda for a presentation regarding the Carvins Cove
Land Use Plan.
Ann
CARVINS COVE COMPREHENSIVE LAND USE COMMI'I-rEE
January 20, 2000
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
As Chairperson of the Carvins Cove Comprehensive Land Use Plan
Committee I am pleased to present a copy of our final report for your consideration.
This is for your advance information. Copies are also being placed in our library
branches and on the city's Webb Page.
With your permission, the Committee wishes to request this report be placed
on Council's agenda for Monday, March 20, 2000, at 7:00 p.m., at which time we will
make a formal presentation.
Again, Mr. Mayor and Members of City Council, please accept for the entire
Committee our appreciation for the opportunity to have served you and the citizens of
Roanoke on this most important committee.
With very best wishes,
Most sincerely,
Elizabeth T. Bowles, Chairperson
Carvins Cove Land Use Committee
ETB:afrn
Attachment
CC:
Members, Carvins Cove Land Use Committee
Mary F. Parker, City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Darlene L. Burch.am
City Manager
Roanoke, Virginia
March 23, 2000
File'#5 .
Sandra H. Eakin
Deputy City Clerk
Dear Ms. Burcham: .
At a regular rneeting of the Coul~cil of the City of Roanoke which was held on Monday,
March 20, 2000, the remarks of E~ishop Spencer Manns, acid ~MesSrs. George E. Franklin,.
Jr., Wayne Jones, MiChael ~Oliand, Linc Barrett, IV,.Martin D. Jeffrey, Paul M. Holt, II1,:
and Robert Gravely with ~¢egerd to appointment' Of a Civilian Police Review Panel were
referred to you for 'review arid [:bpC~r~.,to.CoUncil.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Bishop Spencer,,Manns,:Jr., 627 Orange Avenue, N. W., Roanoke, Virginia 24016
Mr. George E. Franklin,Jr., 1715 Loudon Avenue., N. W., Roanoke, Virginia 24017
Mr. Wayne Jones, 1309 Essex Avenue, N.W., Roanoke, Virginia 24017
Mr. Michael Holland, 3747 Norway Avenue, N. W., Roanoke, Virginia 24017
Mr. Linc Barrett, IV, 4'268..Joplin Avenue, S; W., Roanoke, Virginia 24014
Martin D. Jeffrey, Director;' Community Outreach, Total Action Against Poverty, 145
Campbell Avenue~'S. W., Roanoke, Virginia 24016
Mr. Paul ~M. Holt, Hi, ;1012 Campbell Avenue, S. W., Roanoke, Virginia 24016
Mr. Robert Gravely, 1412 Moorman Avenue, N. W., Roanoke, Virginia 24017
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief o~ Police
C:kMyFil~march20.wpd
Mar-17-O0
12:42P Gary and Barbara Duerk (540) 343-2791 P.O1
'
JOSUHA' S ARMY
"]osuha fought the battle of ]erico, Ierico, Jerico;
]osuha fought the battle of Jerico and the walls came tumbling down
"It' Time!"
It is time to stand up and be counted...
time to hold people accountable ....
time to take responsibility for what happens to our community.
FIRST WE TALKED... THEN WE MARCHED... NOW WE ACT.
"Josuha's Army" is simply the name of a movement to address growing concerns
in our community about jobs, education of our children, drugs, economy, police
misconduct/relations and government representation,
This movement belongs to eveo'one who .nderstands that it ia' time to "handle our business". Those of us
involved represent aszross-.tection of our.cttmmunOy and W.q wo, nt o. tp..~c, ouragq, any and everzq~ne to come
and join this effort to address these critical issuex, We are simpl)' . growing gro.p of citizens, reiist'er~d
voters, fathers, mothers and chihlren who have decided to stand
NEXT ACTION:
ROANOKE CITY COUNCIL MEETING
Monday, March 20, 2000 - 7:00pm
215 Church A venue SW (Downtown) 4th Floor
We are asking people to come and express their concerns about police misconduct
and Community Relations and to demand a City Council Vote (before May election) on
the proposed Civilian Review Panel (proposed by the City Manager's Community
Relationstions Task Force) to monitor complaints of police misconduct.
'00 1~ 15 /~tl :40
Joshua's Army
"...that all of the peoples of the earth may know that the Lord is mighty so
that you may fear the Lord your God forever" Joshua 4:24
JOSHUA'S ~ IS A "MOVEM~ FOR "CHANGE" AND JUSTICE. IT IS
A COLLECTION OF FATHERS, MOTHERS, TAXPAYERS, REGISTERED VOTERS,
STUDENTS, CHILDREN, AND OTHERWISE CITIZENS WHO ARE TIRED OF THE
"STATUS QUO". WE ARE COMMITTED TO CHANGE AND ACCOUNTABILITY IN THE
AREAS OF EQUAL OPPORTUNITY EMPLOYMENT; EDUCATION; ECONOMIC
DEVE~P .ME.~NT; LAW ENFORCE .MENT ACCOUNTABII,ITY, AND
REPRESENTATION IN GOVERNMENT. WE ARE...
(Task One: Government Accountability)
The Issues:
I. Police Misconduct and Community Trust Restora~n
II.
Community Based Economic Development
Henry St.
Use of Imminent Domain
Equal Opportunity In Employment
IlL Education Equity/Access
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 23, 2000
File #51-66
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 20, 2000, Mr. George Gunther, P. O. Box 12353, expressed concern with regard
to certified mail from the Zoning Department addressed to citizens of Roanoke, i.e., the
Post Office has been instructed to return unclaimed certified mail to the City within five
days. He advised that certified mail from the City to citizens of Roanoke should not be
returned for at least 15 business days or 21 calendar days to allow sufficient time for
taxpayers to claim their mail.
It was the consensus of Council to refer the remarks of Mr. Gunther to the City Manager.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Mr. George Gunther, P. O. Box 12353, Roanoke, Virginia 24024
Evelyn S. Lander, Chief, Planning and Community Development
C:~lyFiles~narch20. wpd