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HomeMy WebLinkAboutCouncil Actions 11-04-02 CUTLER 36112-110402 ROANOKE CITY CO UNCIL REGULAR SESSION NOVEMBER 4, 20O2 12:15 P. M. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL 1. Call to Order--Roll Call. A communication from Mayor Ralph K. Smith requesting that Council convene in a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (Approved 5-0, Mayor Smith and Council Member Cutler were out of the Council Chamber when the vote was recorded.) File #110-132 A communication from the City Attorney requesting that Council convene in a Closed Meeting to consult with legal counsel on a matter of pending litigation, pursuant to Section 2.2-3711' (A)(7), Code of Virginia (1950), as amended. (Approved 5-0, Mayor Smith and Council Member Cutler were out of the Council Chamber when the vote was recorded.) File #83-132 THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE IMMEDIATELY RECONVENED IN THE EMERGENCY OPERATIONS CENTER CONFERENCE ROOM, ROOM 159, FOR A BRIEFING ON TECHNOLOGY. AT 1:25 P.M., THE MEETING WAS DECLARED IN RECESS TO BE RECONVENED IN CLOSED SESSION. CERTIFICATION OF CLOSED SESSION. (7-0) The following persons were reappointed/appointed to certain Council- Appointed Committees: Personnel and Employment Practices Commission File #15-110-202 Alma L. Lee for a term ending June 30, 2005. Roanoke Civic Center Commission File #15-110-192 Youth Services Citizen Board File #15-110-304 City of Roanoke Transportation Safety Commission File #15-20-110-316 Monica S. Prince for a term ending September 30, 2005. Amy R. Barger to fill the unexpired term of Jonathan Katz, ending May 31, 2004; Marissa Bannister to fill the unexpired term of John Lewis, ending May 31 2003; and Ashley Johnson, to fill the unexpired term of Duriel M. Wood, ending May 31, 2003. John W. Brown, Jr., Kenneth King and Rick Clark, for terms ending October 31, 2006. 2 Fair Housing Board File #15-110-178 Tuan Reynolds to fill the unexpired term of Robert J. Sparrow, ending March 31, 2003. AT 1:55 P.M., THE MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 2:00 P.M. IN THE COUNCIL CHAMBER, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., CITY OF ROANOKE. ROANOKE CITY CO UNCIL R E G ULAR SESSION NOVEMBER 4, 2002 2:00 P.M. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL 1. Call to Order--Roll Call. The Invocation was delivered by The Reverend Maurita J. Wiggins, Pastor, Valley Community Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Ralph K. Smith. Welcome. Mayor Smith. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, November 7, 2002, at 7:00 p.m., and Saturday, November 9, 2002, at 4:00 p.m. Council meetings are now being offered with closed captioning for the hearing impaired. 4 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM, CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV. COM, TO OBTAIN AN APPLICATION. 2. PRESENTATIONS AND ACKNOWLEDGMENTS: Shining Star Awards were presented to the following persons: Mr. Thomas Brock, Jr. Ms. Lillie M. Bryant Ms. Barbara N. Duerk Mrs. A. C. Johnson Mr. Edward B. Walker File #80 Proclamation declaring Friday, November 15, 2002, as America Recycles Day. File #3-282 e C-1 C-2 CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the regular meeting of Council held on Monday, September 16, 2002, and recessed until Wednesday, September 18, 2002. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. Minutes of the City of Roanoke Audit Committee held on Tuesday, October 15, 2002. RECOMMENDED ACTION: Receive and file. File #300 6 C-4 0 e A communication from the Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia, transmitting the 2002 Report of the Board of Equalization. RECOMMENDED ACTION: Receive and file. File #79 Qualification of the following persons: Stark H. Jones as a Director of the Industrial Development Authority of the City of Roanoke, for a term ending October 20, 2006; Betty Branch as a member of the Roanoke Arts Commission, for a term ending June 30, 2005; and Robert B. Manetta as a member of the Architectural Review Board, for a term ending October 1, 2006. RECOMMENDED ACTION: Receive and file. File #15-110-209-230-249 REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: A communication recommending acceptance of certain property rights for the Florida Avenue Drainage Project. Adopted Ordinance No./36112-110402. (7-0.) File #2-27 A communication recommending acceptance of the proposal submitted by Tectonic Engineering Consultants, P. C., for development of a vulnerability assessment, emergency response/operating plan, security enhancement and design, or a combination of items listed for the City's water system, in the amount of $89,500.00. Adopted Resolution No. ~113-11040~. (7-0.) File #405-468 c/ o A communication recommending authorization to execute Amendment No. 3 to the 2000-01 Community Development Block Grant Funding Administration Agreement with the Roanoke Redevelopment and Housing Authority, to provide funds for continuation of infrastructure improvements associated with the Lincoln 2000/HOPE VI Community Revitalization Program Project; and appropriation of funds. Adopted Budget Ordinance No. 3611 -~110402 and Resolution //No. 36115-110402. (7-0.) File #60-178-200-236 A communication recommending execution of a grant agreement with the Virginia Department of Motor Vehicles for a Driver/Occupant Awareness Grant, in the amount orS 15,000.00; and appropriation of funds. / Adopted Budget Ordi~vance No. 36116~10402 and Resolution No. 36117-110402. 0'-0.) File #5-20-60-236 o A communication recommending amendment to Abatement Ordinance. ~,/ Adopted Ordinance No. 36118-110402. (7-0.) File #24-67-447 the Weed o A communication recommending rejection of all proposals received in connection with the operational management of the historic City Market Building. AdoPted Resolution No. 36119-1~10402. (7-0.) File #42 o A communication recommending acceptance of the proposal submitted by Southern Software, Inc., in connection with mobile incident based reporting for police applications, in the amount of $83,595.00. / Adopted Resolution No. 3~6120-110402. (7-0.) File #5-301 o A communication recommending execution of a contract with Printrak International to upgrade the City's Computer Aided Dispatch Application System, in the amount of $129,966.00. ./ Adopted Resolution No. 361'21-110402. (7-0.) File #5-70-301 An oral request of the City Manager for a Closed Session to discuss a matter with regard to acquisition of property where discussion in open session would adversely affect the bargaining position of the City of Roanoke, pursuant to Section 2.2-3711 (A)(3), Code of Virginia, (1950) as amended. Concurred in request. File #2-104-132 9 b. DIRECTOR OF FINANCE: Financial report for the month of September 2002. Received and filed. File #10 7. REPORTS OF COMMITTEES: mo A communication from Samuel F. Vance, IV, Attomey, representing the Industrial Development Authority of the City of Roanoke, requesting adoption of a measure approving issuance of bonds by the Industrial Development Authority for the beln,~tSt of Virginia Lutheran Homes, Inc. Adopted Resolution No. 36122-110402. (7-0.) File #53-207 8. UNFINISHED BUSINESS: An ordinance to provide standards for a new dwelling, new accessory building or expansion of an existing dwelling in the ND district; establishing the depth of front yards; and to provide parking in the ND District. / Adopted Ordinance No. 361~/3-110402. (5-2, Council Member Wyatt and Mayor Smith voted no.) File #24-51 An ordinance zoning properties located within the Melrose-Rugby neighborhood, generally bounded by Interstate 581, Lick Run and Andrews Road on the north, Melrose and Orange Avenues on the south, Tenth Street on the east, and Lafayette Boulevard on the west, as ND, Neighborhood Design District overlay. Adopted Ordinance No. 36124-110402. (7-0.) File #51 10 INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 10. MOTIONS AND MISCELLANEOUS BUSINESS: ao Inquiries and/or comments by the Mayor, Vice-Mayor and Members of City Council. Council voted to adopt the position of the Virginia First Cities Coalition that reductions in State aid will be passed on to the affected agencies. Affected government agencies will be notified that they will have to reduce their budgets to offset revenue reductions. City departments and agencies to be affected include the Commissioner of the Revenue, Commonwealth's Attorney, Treasurer, Library, and Social Services. File #34-60-72-106-133-323-550 Council Member Bestpitch suggested that four parking spaces designated for City Council parking in the Second Street parking lot be made available for handicapped and disabled parking, on a temporary basis, during the time that the Municipal Building roof replacement project is underway. File #20-132-353 Council Member Bestpitch referred to a communication from the Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia, transmitting the 2002 Report of the Board of Equalization dated October 29, 2002, with regard to terms of office of the Board of Equalization. He requested that the matter be referred to the City Attorney for report to Council. File #79 Council Member Dowe encouraged citizens to support the NBA and the Roanoke Dazzle basketball team. File #192-388 11 Council Member Wyatt encouraged citizens to support the Roanoke Express hockey team. File #388 Council Member Carder advised that the City of Roanoke will host the 2003 Annual Conference of the Virginia Municipal League in October 2003. File #17 The Mayor clarified his remarks in recent newspaper articles in regard to the NBDL and apologized for any comments that might have been perceived as criticism. File #192-227 11. The Mayor called attention to a recent announcement by U.S. Air and Colgan Airlines in connection with a $~75.00 round trip fare from Roanoke to New York. File #9 bo Vacancies on various authorities, boards, commissions and committees appointed by Council. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Mr. Robert Gravely, 617 Hanover Avenue, N. W., expressed concern that housing standards in the City of Roanoke are set so high that the average citizen cannot afford to purchase a house; the low pay scale for City employees; living conditions for elderly persons on a fixed income; and the quality of infrastructure improvements in downtown Roanoke, while the remainder of the City's infrastructure is in poor condition. File #66-178-184-277 12 Glenn Bowe, representing Layman Candy Co., requested that Council consider reinstatement of the dealer's discount on the cigarette tax. File #79 Ms. Angela Norman, 1731 Michael Street, N. W., appeared before Council as a citizen and a taxpayer, and requested a higher level of accountability of tax dollars by the City administration. She reiterated past concerns of discrimination within City government, and expressed further concern that discrimination is targeted at senior in age and senior in service employees. She suggested that Council revisit its "hands off" policy in regard to day-to-day operations of the City administration, or more closely monitor internal expenditures. File#66-175-184 Mr. E. Duane Howard, 508 Walnut Avenue, S. W., commended Council Member Bestpitch on his suggestion to use four City Council parking spaces in the Second Street parking lot, on a temporary basis, for handicapped and disabled parking; however, he suggested that the arrangement be made permanent for better and more convenient parking accommodations for the handicapped and disabled. Given today's difficult financial times, he suggested that the City give consideration to eliminating the program of loose leaf collection and require citizens to bag leaves for City pick up. He expressed concern with regard to any decrease in the budget of the Police Department, and suggested that the horse mounted patrol unit be eliminated and assign officers to bicycle safety patrol. File #5-20-144-353-553 12. CITY MANAGER COMMENTS: NONE. The Mayor declared the meeting in recess for one Closed Session. CERTIFICATION OF CLOSED SESSION. (7-0) AT 4:50 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED ON THURSDAY, NOVEMBER 7, 2002, AT 8:30 A.M., FOR A TOUR OF THE ROANOKE REGIONAL FIRING RANGE SHOOT HOUSE, LOCATED AT INTERSTATE 581 SOUTH, EXIT 132, OFF TWINE HOLLOW ROAD. 13 RALPH K. SMITH Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 November 4, 2002 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Ralph K. Smith Mayor RKS:sm N :\cksml~Agenda.02\Closed Session on Vacancies.wpd WILLIAM M. HACKWORTH CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FAX: 540-853-1221 EMAIL: cityatty(~ci.roanoke.va.us ELIZABETH K. DILLON STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L. COLLINS HEATHER P. FERGUSON ASSISTANT CITY ATTORNEYS November 4, 2002 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Smith and Council Members: This is to request that City Council convene a closed meeting to consult with legal counsel on a matter of pending litigation, pursuant to §2.2-3711.A.7, Code of Virginia (1950), as amended. With kindest personal regards, I am WMH:f Sincerely yours, William M. Hackworth City Attorney CC: Darlene L. Burcham, City Manager Mary F. Parker, City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com November 4, 2002 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: Subject: Technology Briefing This is to request space on Council's regular agenda for a 30-minute briefing on the above referenced subject. Respectfully submitted, City Manager DLB:sm c: City Attorney Director of Finance City Clerk reinventing local government... & Iofomt~hm T~ehn~ Commltt~ No~eml~e~ 4, 2002 · Technology - "Best of Breed" · IT Strategic Plan · IT Strategic Focus Areas · Challenges & Opportunities 2001 - 1't Place winner for Digital Cities Award 2001 - "Best Practices - Jobs on the Web": presentation for the state-wide HR Consortium 2002 - ESRI GIS Homeland Security Grant Award 2002 - Guest Speaker (Melborne, Australia): "Successes in e-government' 2002 -article recognizing Roanoke for innovative e-government initiatives 2002- participant on University of Maryland's e-government best practices & policies team. We've only just begun ..... ~T Strategic Plan (nc & OoT) 3 Today's enterprise network - Voice, Data, Vid~c~ Connecting everywhere ..... ~ptical Network - SON ET Fiber Ring The backbone that ties it all together... Progress ..... · Telephone System R,eplacer;nent · Regionalized Systems (Library & Radio System) · Enterprise laser printing facility · Wireless and mobile applications Achieving greater productivity & customer service through technology.. '7 4 What is e-government? "City Hall without walls" Government services will be available on-line to anyone, anywhere, anytime Some statistics Our mission ...... Provide a central doorway for citizens, businesses, and employees to easily find the information they need to transact business with the City of Roanoke. olnternet portal for our external customers · Intranet portal for our internal customers -Employee Phone 2 Employee Self-service Portal e-government evolution Moving fxom publishing infonnation to U'ansac~ing business! Technology is not an end unto itself... The business of running government... The business of running gover.ment... ~q Application Integration · Financial "Best Practices" Task Force · Financial Application Integration Team · RFP for Integration Consultant · Many approaches to integration: -"one system does it all" approach -joining systems together utilizing sofl~vare ("middleware') -building interfaces between disparate systems Integration Today · Many systems are already tightly integrated Integration Today · Portal approach - single front-end to access many disparate systems (e.g., employee self-service) oGIS - property-based data displayed on maps Understand what we have, evaluate our business processes, and take advantage of current integration capabilities. 4 · GIS · Application Integration · e-government · Wireless & Mobile Applications · Department Engagement 5 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of November, 2002, ALMA L. LEE was appointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2005. Given under my hand and the Seal of the City of Roanoke this eleventh day of November, 2002. City Clerk H:~Agenda.02\November 4, 2002.Oaths.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of November, 2002, MONICA S. PRINCE was appointed as a member of the Roanoke Civic Center Commission, for a term ending September 30, 2005. Given under my hand and the Seal of the City of Roanoke this eleventh day of November, 2002. City Clerk H:~Agenda.02\November 4, 2002.Oaths.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of November, 2002, AMY R. BARGER was appointed as a member of the Youth Services Citizen Board, to fill the unexpired term of Jonathan Katz, ending May 31,2004. Given under my hand and the Seal of the City of Roanoke this eleventh day of November, 2002. City Clerk H:~Agenda.02\November 4, 2002.Oaths.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of November, 2002, MARISSA BANNISTER was appointed as a member of the Youth Services Citizen Board, to fill the unexpired term of John Lewis, ending May 31,2003. Given under my hand and the Seal of the City of Roanoke this eleventh day of November, 2002. City Clerk H:~Agenda.02\November 4, 2002.Oaths.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of November, 2002, ASHLEY JOHNSON was appointed as a member of the Youth Services Citizen Board, to fill the unexpired term of Duriel M. Wood, ending May 31,2003. Given under my hand and the Seal of the City of Roanoke this eleventh day of November, 2002. City Clerk H:W, genda.02\November 4, 2002.Oaths.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of November, 2002, JOHN W. BROWN, JR., was reappointed as a member of the City of Roanoke Transportation Safety Commission, for a term ending October 31,2006. Given under my hand and the Seal of the City of Roanoke this eleventh day of November, 2002. City Clerk H:~Agenda.02\November 4, 2002.Oaths.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of November, 2002, KENNETH H. KING, JR., was reappointed as a member of the City of Roanoke Transportation Safety Commission, for a term ending October 31,2006. Given under my hand and the Seal of the City of Roanoke this eleventh day of November, 2002. City Clerk H:~Agenda.02\November 4, 2002.Oaths.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of November, 2002, RICK CLARK was appointed as a member of the City of Roanoke Transportation Safety Commission, for a term ending October 31,2006. Given under my hand and the Seal of the City of Roanoke this eleventh day of November, 2002. City Clerk H:~Agenda.02\November 4, 2002.Oaths.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of November, 2002, TUAN REYNOLDS, was appointed as a member of the Fair Housing Board, to fill the unexpired term of Robert J. Sparrow, ending March 31, 2003. Given under my hand and the Seal of the City of Roanoke this eleventh day of November, 2002. City Clerk H:'~Agenda.02\November 4, 2002.Oaths.wpd Office of the Mayor CITY OF ROANOKE l'Oi::lanlalion WHEREAS, America Recycles Day is a national event designed to invigorate the commitment of citizens to recycling and purchasing products made with recycled materials; and WHEREAS, the City of Roanoke has °ffered free "commingled" curbside collection of mixed paper and cardboard, and glass, plastic, aluminum cans and "tin" cans since 2001; the percentage of citizen participation in the collection program has grown from 7% to 30% in one year, with a goal of 60% participation in the recycling program by 2007; and WHEREAS, 5 important reasons why Americans should buy Recycled include: Saves Natural Resources - by producing products from recycled materials, citizens conserve land and reduce the need to drill _for oil and dig for materials; Saves Energy - it takes less energy to produce recycled products; Saves Clean Air and Water - producing products from recycled materials create less air and water pollution than products from virgin materials; Saves Landfill Space - landfill space is conserved when recycled materials go into new products; Saves Money and Creates Jobs - recycling and remanufacturing activities account for 1 million jobs and $235 million in annual revenues; and WHEREAS, the number of curbside recycling programs and recyclable drop-off centers have grown dramatically in the United States over the past 20 years; in 1999, recycling and composting activities diverted approximately 64 million tons of material from landfills and incinerators, which represents 28% of all waste; and WHEREAS, last year, nearly 1 million Americans in 46 states participated in America Recycles Day on November 15, by recommitting to reducing waste, recycling and choosing recycled products. NOW, THEREFORE, I, Ralph K. Smith, Mayor of the City of Roanoke, Virginia, encourage all citizens, schools and businesses to participate and support the efforts of saving the environment by submitting their "Pledge Card" during November 4 - 14, 2002, and, do hereby proclaim Friday, November 15, 2002, throughout this great All-America City, as AMERICA RECYCLES DA E Given under our hands and the Seal of the City of Roanoke this fourth day of November in the year two thousand and two. Mary F. Parker Ralph K. Smith City Clerk Mayor C-1 REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL September 16, 2002 2:00 p.m. The Council of the City of Roanoke met in regular session on Tuesday, September 16, 2002 at 2:00 p.m., the regular meeting hour, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Re~lular Meetings, Code of the City of Roanoke (1979), as amended. PRESENT: Council Members William D. Bestpitch, William H. Carder, M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson Harris, Linda F. Wyatt and Mayor Ralph K. Smith ............................................................................................... 7. ABSENT:None ...................................................................................... 0. OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City Clerk. The meeting was opened with a prayer by The Reverend Pamela P. Crump, Pastoral Assistant for Christian Education, High Street Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Smith. PRESENTATIONS AND ACKNOWLEDGMENTS: PROCLAMATIONS: The Mayor presented a proclamation declaring the week of September 15 - 21, 2002, as National Rehabilitation Awareness Week. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, that item would be removed from the Consent Agenda and considered separately. MINUTES: Minutes of the special meetings of City Council held on Friday, July 26, 2002, and Tuesday, July 30, 2002; the regular meeting of City Council held on Monday, August 5, 2002; and a meeting of the Roanoke City Council Personnel Committee held on Thursday, August 8, 2002, were before the body. Mr. Dowe moved that the reading of the Minutes be dispensed with and that the Minutes be approved as recorded. The motion was seconded by Mr. Cutler and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................ 7. NAYS: None ......................................................................................... 0. COMMITTEES-CITY COUNCIL: A communication from Mayor Ralph K. Smith requesting a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. Mr. Dowe moved that Council concur in the request of the Mayor to convene in Closed Session. The motion was seconded by Mr. Cutler and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................ 7. NAYS: None ......................................................................................... 0. OATHS OF OFFICE-HUMAN DEVELOPMENT-COMMITTEES- HOUSING/AUTHORITY-YOUTH-FIFTH PLANNING DISTRICT COMMISSION- SCHOOLS: The following reports of qualification were before Council: M. Rupert Cutler as a member of the Roanoke Valley-Alleghany Regional Commission, for a term ending June 30, 2005; F. B. Webster Day as a Trustee of the Roanoke City School Board, to fill the unexpired term of Sherman P. Lea, resigned, ending June 30, 2003; and William H. Lindsey as a Trustee of the Roanoke City School Board, to fill the unexpired term of William E. Skeen, resigned, ending June 30, 2005; Abbi Fitzpatrick as a member of the Youth Services Citizen Board, for a term ending May 31, 2005; Christie L. Meredith and Beverly T. Fitzpatrick, Jr., as Commissioners of the City of Roanoke Redevelopment and Housing Authority, for terms ending August 31, 2006; and Margaret C. Thompson as a member of the Human Services Committee, for a term ending June 30, 2003. Mr. Dowe moved that the reports of qualification be received and filed. The motion was seconded by Mr. Cutler and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................ 7. NAYS: None ......................................................................................... 0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: ELECTIONS-CITY COUNCIL: A communication from Council Member William D. Bestpitch with regard to a new project sponsored by The Sorensen Institute for Political Leadership and the Virginia Ethics Forum promoting development of Codes of Conduct in Congressional races across the Commonwealth of Virginia, was before Council. Mr. Bestpitch advised that he requested the City Attorney to prepare a measure commending the Sorensen Institute for Political Leadership and the Virginia Ethics Forum for their initiative and work on the Codes of Conduct Project in Virginia, which encourages Congressional candidates to develop and sign a Code of Conduct. Mr. Bestpitch offered the following resolution: (#36056-091602) A RESOLUTION commending the Sorensen Institute for Political Leadership and the Virginia Ethics Forum for their initiative and work on the Codes of Conduct Project in Virginia. (For full text of Resolution, see Resolution Book No. 66, page 380.) Mr. Bestpitch moved the adoption of Resolution No. 36056-091602. The motion was seconded by Mr. Cutler and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................ 7. NAYS: None ......................................................................................... 0. BUDGET-VIRGINIA TRANSPORTATION MUSEUM-TRANSPORTATION SAFETY-ECONOMIC DEVELOPMENT-RAIL SERVICE: Kay Strickland, Executive Director, Virginia Museum of Transportation, and a Member of the Committee to Advance the TransDominion Express, presented an update of the past year. She advised that the proposed route for the TransDominion Express spans Virginia from Bristol on the Tennessee border through Roanoke, to Lynchburg where the corridor forks, to Charlottesville, Alexandria, and Washington, D. C. to the north, and from Farmville and Richmond to the east, or a total of seven manned and 12 unmanned stations which serve the 530 mile route, eight of which currently serve Amtrak passenger stations. She stated that funding from the Virginia Department of Transportation's Enhancement Program, ISTEA, helped restore train depots in several key locations, which include Alexandria, Culpepper, Orange, Charlottesville, Lynchburg, Farmville and Pulaski. She advised that Roanoke and Bristol are currently renovating their historical rail depots, as is Richmond's Main Street; endorsements for the TransDominion project have come from over 140 cities, counties, colleges and Chambers of Commerce, including Roanoke City, and many have provided support money to communicate with the project's support base and legislators. She explained that the project was included in the Transportation Act of 2000 and the legislature adopted $9.3 million for initial capital needs of the TransDominion Express, and Congressman Bob Goodlatte and Congressman Rick Boucher were successful in inserting language in the Transportation Appropriations Conference Report for fiscal year 2001 which directs Amtrak to work with the Commonwealth of Virginia in launching the TransDominion Express. She stated that Amtrak has agreed to work with the Commonwealth of Virginia in the formulation of an operating agreement and capital cost sharing agreement which will allow Virginia to use Amtrak bulk buying power to acquire passenger cars and locomotives and designate Amtrak to be the operator of the service. She advised that the Commonwealth of Virginia is also addressing three concerns that have been articulated by Norfolk Southern; i.e.: liability, fair compensation for use of its tracks, and not impeding its freight service. She further advised that in June 2002, the TransDominion Express Committee hosted the Virginia House Appropriations Committee on a trip to Portland, Oregon, and Seattle, Washington, and not only did legislators meet with City and State officials regarding transportation issues, they experienced the Cascade Rail Service which is similar to what is proposed for Roanoke. She explained that the Cascade Rail Service began in 1993, ridership has grown to 600,000 and is estimated to grow to 2.2 million by the year 2018, and it is also estimated that one half of the riders on the Cascade service are tourists. She noted that seven of the top ten tourist attractions in Virginia are located along the TransDominion Express corridor; and service in Virginia would provide a link to urban and rural communities across the state for college students, business travelers and tourists. She advised that passenger rail service in Virginia is feasable because it uses existing tracks, links to high speed service in Washington, D.C. and Richmond, Virginia, is cost effective, and Virginians will support the service. She stated that the House Appropriations Committee is looking at ways to find a creative funding mechanism and overcoming certain other objections, because it is not merely a transportation issue, but a multi-faceted quality of life and economic development issue. She advised that the success of passenger rail service does not solely fall on the shoulders of the Virginia Department of Transportation, the Department of Rail and Public Transportation, or Amtrak, and the Roanoke community must view itself as a stakeholder in the process. To that end, she stated that the TransDominion Express Committee will begin making presentations in all of the communities in the following year to encourage that they take advantage of this transportation option as a part of their community and economic development strategy, and it is hoped that the City of Roanoke will become a financial stakeholder in the TransDominion Express. Robert B. Manetta, a participant in the Portland/Seattle trip, encouraged the City of Roanoke to appoint a staff person to work with the Committee to Advance the TransDominion Express. The City Manager advised that once the designation was made of the former passenger rail station to serve as the official designated station for the future, the purpose of the Council-Appointed Passenger Rail Service Committee ended. She further advised that she was not aware of an official request for financial support. She called attention to a regional economic development strategy which has been approved by all of the jurisdictions in the area, and the need for passenger rail service was identified as one of the economic development strategies. She stated that a City staff person will be assigned to work with the TransDominion Express Committee as requested by Mr. Manetta. Following further discussion, it was the consensus of Council to refer the matter to the City Manager for report and to fiscal year 2003-04 budget study for consideration. BUDGET-SCHOOLS- LEGISLATION: Diane Price, UniServe Director, Roanoke Education Association (REA), appeared before Council in connection with the underfunding crisis as a result of the General Assembly not providing adequate funds for quality education. She requested that Council adopt a measure in support of a resolution adopted by the Virginia Education Association (VEA), and join with many other stakeholders in the Commonwealth of Virginia to point out that there is a serious underfunding issue which needs to be addressed by the General Assembly. She called attention to a campaign sponsored by the VEA, "Brighter Futures for Virginia's Children", which is in its second year, that addresses the importance of quality programs, quality teachers and quality funding. She advised that within the Commonwealth of Virginia, there is a discrepancy between what localities can afford to do for their children and what Standards of Quality (SOQ) funding allows localities to do, and currently the Standards of Quality are underfunded by approximately one billion dollars. She stated that the Commonwealth of Virginia is fortunate in that it has a wealth of personal resources and it is necessary to make a decision to commit those resources to providing brighter futures for the children of Virginia. She explained that Virginia ranks 46th in tax burden on personal income, while it is 12th in the nation for personal income; disproportionately, Virginia ranks 40th in what its legislature chooses to spend on educating its children; and Virginia continues to lag almost $3,000.00 behind the national average in teacher salaries. She advised that revenue sources must be identified in order to adequately fund education, and while some areas of government have received an increase in spending, education has not received its fair share, with general government increasing by eight per cent, administration of justice increased by 4.4 per cent, and education increased by only 2.2 per cent in the past 20 years, which is not sufficient to meet the growing demands of the School system in Roanoke, or other school systems in the Commonwealth of Virginia. She advised that if education is truly a top priority of the General Assembly, now is the time to convince the General Assembly to take action; and a strong argument can be made for the children of Roanoke, as well as for the children of the Commonwealth of Virginia. She stated that the REA plans to make business contacts, to foster more and improved business partner relationships, and to encourage business representatives to contact their state legislators. She called attention to surveys conducted by various organizations, including the VEA, which demonstrate that the public is in favor of increased State funding, fixing the deflawed SOQ formula, and voters in the Commonwealth of Virginia and in the City of Roanoke overwhelmingly support public schools. She stated that local business persons will be encouraged to contact legislators in support of the "Brighter Futures Campaign" and an increase in State funding for education, while stressing that education be considered as a top priority. In summary, she advised that the Standards of Quality funding, in its present form, is not sufficient to meet the needs of Virginia's children and its schools; therefore, it is requested that City Council help in efforts to provide smaller class sizes, a sufficient number of resource teachers, plentiful supplies and materials, effective professional development, adequate technology, and teacher salaries at or above the national average. She requested that Council join with the Roanoke Education Association and the Virginia Education Association in their state-wide efforts to encourage the General Assembly to provide its fair share of education funding and to ensure brighter futures for the children of the City of Roanoke and throughout the Commonwealths of Virginia. Council Member Carder, Chair of the Legislative Committee, advised that one of the reasons that the City's proposed 2003 Legislative Program was sent to the Roanoke Education Association and to others was to generate a ground swell of grass roots support during the 2003 Session of the General Assembly, in an effort to politically push legislators to deal with the revenue issue. He stated that it is hoped when the City's 2003 Legislative Program is completed, the REA and others will join the City of Roanoke in asking that cities be empowered with the ability to control their own destinies, or that the General Assembly step up to the plate and do its fair share. It was the consensus of Council to refer the resolution adopted by the Virginia Education Association establishing the educational funding crisis in the Commonwealth of Virginia as the VEA's first priority, to the City Attorney for preparation of the proper measure for consideration by Council at its next regular meeting on Thursday, October 3, 2002, at 2:00 p.m. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: ZONING-NEIGHBORHOOD ORGANIZATIONS-COMMUNITY PLANNING: The City Manager submitted a communication advising that the Code of Virginia provides for local establishment of Rehabilitation Districts by City Council resolution in Section 36-52.3; establishment of Rehabilitation Districts permits the City of Roanoke and the City of Roanoke Redevelopment and Housing Authority to implement housing programs such as Rental Inspections and rehabilitation programs; in addition, it permits the City to establish Neighborhood Design District regulations in the Zoning Ordinance pertaining to new construction and additions to existing structures; and programs are limited to core areas of the City that are designated as Conservation Areas, Redevelopment Areas, or Rehabilitation Districts. It was further advised that staff recommends expansion of the existing Rehabilitation District in the northern part of the Melrose-Rugby neighborhood, which expansion was recommended in the Melrose-Rugby Neighborhood Plan, adopted by Council on June 18, 2001; and the Plan's residential development strategy recommends that the City "extend the Rehabilitation District north to include Andrews Road, Cove Road, Syracuse Avenue, Grayson Avenue and Thomas Avenue." The City Manager explained that the Code of Virginia requires that a proposed Rehabilitation District meet two criteria: first, the area must be adjacent to a Conservation Area, and second, the area must show that it is likely to deteriorate if not rehabilitated; the Melrose-Rugby area meets both criteria and the first criterion is met because the existing Rehabilitation District, which is adjacent to a Conservation Area, would simply be expanded; the second criterion is met because the area (including the area for expansion) shows continued potential for deterioration; the neighborhood has a lower owner-occupancy rate (50.5%) than the City (56.6%), and approximately one quarter of income by residents is below the poverty level; in addition, the median house value is $10,700.00 lower than the City median, which statistics indicate a housing tenure type, income level, and comparative value of housing that could have adverse impacts on continued housing maintenance activities and resulting loss of competitive market position of the neighborhood in relation to the City and the region unless specific public actions are not initiated. It was advised that code enforcement records of the Department of Housing and Neighborhood Services indicate that over 300 properties in the entire neighborhood have been the subject of code enforcement activities, which is approximately one-fifth of all dwelling units; the northern portion of the Melrose- Rugby neighborhood contains a large amount of vacant land and overall vacant housing units are estimated to be just under ten per cent for the entire neighborhood, which indicates that the area has a high potential for infill housing development and continued rehabilitation activities under specific programmatic activities and guidelines that can be broadened through expansion of the rehabilitation district; to carry out the Melrose-Rugby Neighborhood Plan recommendations for continued focus on housing rehabilitation and encouraging well-designed market rate infill housing, the existing rehabilitation district should be expanded, and the Neighborhood Design District standards of the Zoning Ordinance should be implemented in the rehabilitation district, including the portion proposed for expansion. The City Manager recommended that Council adopt a resolution to expand the Rehabilitation District in the Melrose-Rugby neighborhood. Mr. Carder offered the following resolution: (#36057-091602) A RESOLUTION expanding the Melrose rehabilitation district in the vicinity of the Melrose-Rugby Neighborhood. (For full text of Resolution, see Resolution Book No. 66, page 381.) Mr. Carder moved the adoption of Resolution No. 36057-091602. The motion was seconded by Mr. Dowe and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................ -7. NAYS: None ......................................................................................... 0. ZONING-CITY CODE-TECHNOLOGY ZONE: The City Manager submitted a communication advising that in 1995, the Code of Virginia was amended to allow local governments the opportunity to create local technology zones which may be created for a period of up to ten years and may allow localities to provide various economic incentives to businesses; both the City of Roanoke's Comprehensive Plan Vision 2001-2020 and the Outlook Roanoke Update recommend the establishment of a technology zone within the City of Roanoke that will provide special incentives to attract, retain, and grow technology businesses; and the primary areas that have been identified for technology business growth include the Downtown and South Jefferson Redevelopment areas. It was further advised that earlier this year, the City's Department of Economic Development completed an evaluation of other technology zone programs around the Commonwealth of Virginia; in addition, City staff met with existing technology businesses to gain further insight as to what incentives would better attract or retain technology firms; and the Department of Economic Development concluded that a technology zone should be established within the City, thereby offering the following economic incentives to qualifying technology businesses: Telecommunication Connection Fee Grant: (i.e. Fiber Optics, Data)- Qualified technology businesses may receive a one-time telecommunication connection fee grant, equal to 50 per cent of the actual costs spent by such business to obtain telecommunication services to its location, not to exceed $1,000.00 per grant. Capital Investment Grants: A capital investment grant may be provided to qualified technology businesses. The grant is based on the net increase in new investment made within the technology zone. The grant is calculated on the net qualifying increase in business personal property (including tangible personal property and machinery and tools) and real estate taxes paid by a qualified technology business. The grant is equal to 50 per cent of the net increase in such taxes actually paid by the technology business and which increase resulted from a qualified technology business' new investment in business personal property and real estate improvements. ]0 It was stated that the above referenced grants will be administered through the Industrial Development Authority of the City of Roanoke with funds provided by the City; incentives are based on a technology company's creation of new, full time job positions and new capital investment within the technology zone; establishment of the technology zone requires that Council adopt a measure to add Chapter 32.1, Technology Zone, to the Code of the City of Roanoke (1979), as amended; funding for technology zone incentives will be necessary until the end of the life of the technology zone, September 30, 2012; since incentives are based upon new net revenue to the City, funding for such incentives will be provided by revenues generated from technology investments, and required funding will be annually appropriated through the life of the technology zone based on revenues achieved. The City Manager recommended that Council amend the Code of the City of Roanoke (1979), as amended, to add Chapter 32.1, Technology Zone, and further authorize the City Manager to take such further action and to execute such additional documents as may be necessary to obtain or confirm such local incentives and to establish appropriate rules and regulations to implement and administer local incentives. Mr. Carder offered the following ordinance: (#36058-091602) AN ORDINANCE amending the Code of the City of Roanoke (1979), as amended, by the addition of a new Chapter 32.1, Technology Zone, to provide for the establishment of a technology zone within the City to provide certain incentives for certain qualified businesses; and dispensing with the second reading by title of this ordinance. (For full text of Ordinance, see Ordinance Book No. 66, page 386.) Mr. Carder moved the adoption of Ordinance No. 36058-091602. The motion was seconded by Mr. Dowe and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith .............................................................................................. 7. NAYS: None .......................................................................................... -0. ]! DONATIONS/CONTRIBUTIONS-EMERGENCY MEDICAL SERVICES: The City Manager submitted a communication advising that previously, the City donated an out of service 1991 Chevrolet Caprice with over 80,000 miles to be used for administrative support functions of Roanoke Emergency Medical Services, Inc. volunteers (REMS); pursuant to an agreement with REMS, maintenance, fuel, title, markings and insurance on the vehicle are provided by REMS, with the City listed as an additional insured; REMS has submitted a request to return the 1991 Chevrolet Caprice to the City in exchange for an out of service 1995 Chevrolet Caprice with over 80,000 miles (unit #048); REMS will provide fuel, maintenance and insurance and will remark and title the vehicle as a REMS vehicle; the 1991 vehicle will be returned to City of Roanoke fleet for customary disposal of an out of service vehicle; and under the agreement, REMS may not dispose of any donated property without the written agreement of the City. It was further advised that Section 15.2-953 of the Code of Virginia (1950), as amended, allows localities to donate funds, personal prqperty or real estate to organizations such as REMS; and REMS has agreed to accept the 1995 Chevrolet Caprice and will maintain and ensure the vehicle. The City Manager recommended that Council adopt a measure authorizing the return of a 1991 vehicle and the donation of a 1995 Chevrolet Caprice to REMS, authorize the City Manager to sign the title to said vehicle over to REMS; and ownership of the vehicle will revert to the City of Roanoke should REMS cease to do business. Mr. Carder offered the following resolution: (#36059-091602) A RESOLUTION authorizing the donation of a certain City owned vehicle to Roanoke Emergency Medical Services (REMS), upon certain terms and conditions; and authorizing the City Manager to transfer title of said vehicle to REMS. (For full text of Resolution, see Resolution Book No. 66, page 394.) Mr. Carder moved the adoption of Resolution No. 36059-091602. The motion was seconded by Mr. Cutler and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................... 7. NAYS: None ........................................................................................... 0. POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager submitted a communication advising that for the past several years, police officers in the Crime Prevention Squad have sought funding to implement "Project Lifesaver", whose mission is to assist victims of Alzheimer's disease and related mental dysfunction disorders who become disoriented or lost and are unable to return themselves home safely; project Lifesaver uses Geographic Information Systems (GIS), which track the lost patient via electronic transmitter and receiver; during the past ten years, the City's efforts to enhance the use of linear space through construction of "greenways" has intensified; with many of the greenways having been completed or near completion, a concern has arisen for the need for quick access by patrol officers to the most remote part of these sites; bicycle patrols, horses, and foot officers can access the remote site areas, but they are limited in how quickly their access is and in the amount of assistance they might be able to render; a motorized all-terrain vehicle (ATV) could maneuver on the greenways to provide expedient law enforcement services; and in conjunction with Project Lifesaver, an ATV would be valuable in the search and rescue efforts for missing dementia patients in greenways and in remote wooded areas. It was further advised that the City has been approved for a "One Time Special Request Fund for Local Law Enforcement Agencies" grant award of $5,000.00 from the Commonwealth of Virginia Department of Criminal Justice Services, for the purchase of electronic transmitter and receiver equipment to address the safety issues of patients in the advanced stages of Alzheimer's disease and for the purchase of an all-terrain vehicle. The City Manager recommended that Council establish a revenue estimate and appropriate $5,000.00 to Grant Fund accounts to be established by the Director of Finance; and that the City Manager be authorized to execute any required documents. Mr. Carder offered the following budget ordinance: ]3 (#36060-091602) AN ORDINANCE to amend and reordain certain sections of the 2002-2003 Grant Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of Ordinance, see Ordinance Book No. 66, page 395.) Mr. Carder moved the adoption of Ordinance No. 36060-091602. The motion was seconded by Mr. Dowe. Council Member Cutler suggested that consideration be given to patrolling greenways with bicycles, which would enable the expenditure of the entire $5,000.00 for transmitter and receiver equipment for Alzheimer's patients. The City Manager responded that the amount of funds available would go first toward the purchase of transmitter and receiver equipment, with the balance to be used for the all terrain vehicle. There was discussion in regard to the criteria to be used in dispensing the transmitter receiver equipment; whereupon, the Assistant City Manager for Community Development advised that the Chief of Police states that the all terrain vehicle is similar to a go cart and is used in places where vehicles are not feasible, and both the transmitter receiver equipment and the all terrain vehicle can be purchased for $5,000.00. She stated that she would provide Council with information on the criteria for dispensing the equipment, along with the number of transmitter units to be purchased, and noted that equipment will be dispensed to those individuals who are in the advanced stages of Alzheimer's disease. Mr. Harris called for the question. Ordinance No. 36060-091602 was adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................... 7. NAYS: None .......................................................................................... -0. Mr. Bestpitch offered the following resolution: ]4 (#36061-091602) A RESOLUTION authorizing the acceptance of the One Time Special Request Fund for Law Enforcement Agencies by the Commonwealth of Virginia Department of Criminal Justice and authorizing the execution of any required documentation of behalf of the City. (For full text of Resolution, see Resolution Book No. 66, page 396.) Mr. Bestpitch moved the adoption of Resolution No. 36061-091602. The motion was seconded by Mr. Cutler and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................... 7. NAYS: None .......................................................................................... -0. BUDGET-REFUSE COLLECTION-EQUIPMENT: The City Manager submitted a communication advising that the Fiscal Year 2002 - 2003 Resource Allocation Plan has identified the need to purchase new loose-leaf collection equipment and supporting apparatus to replace existing equipment; funding was allocated to the Fleet Management Fund for this purpose which will allow for the purchase of 12 Trailer Mounted Vacuum Leaf Collector Units to replace existing units; and specifications were developed and an Invitation for Bids was sent to 11 qualified providers, in accordance with the Procurement Code. It was further advised that the lowest bid submitted by Virginia Public Works Equipment for a Giant-Vac Model 6600 JD-B did not meet specifications, because the machine is not equipped with a PTO safety engagement system that prevents equipment damage during vacuum impeller engagement and does not meet the specified horsepower rating, clutch size, or requested electrical break system and hydraulic boom operation; three vendors submitted bid packets but declined to bid on the units; and the bid of Old Dominion Brush Company, in the amount of $176,784.00, is the lowest bid meeting all specifications. The City Manager recommended that Council accept the bid of Old Dominion Brush Company for 12 Trailer Mounted Vacuum Leaf Collector Units (Model LCT- 650), at a total cost of $176,784.00, authorize the City's Purchasing Division Manager to issue a purchase order, authorize the City Manager to execute the required purchase agreements, and reject all other bids received by the City. 15 The City Manager further recommended that Council transfer $15,184.00 from Fleet Management, Account No. 017-440-2642-9010, to Transportation - Street Maintenance, Account No. 001-530-4110-9015. Mr. Carder offered the following budget ordinance: (#36062-091602) AN ORDINANCE to amend and reordain certain sections of the 2002-2003 General and Fleet Management Fund Appropriations, and dispensing with the second reading by title of the ordinance. (For full text of Ordinance, see Ordinance Book No. 66, page 397.) Mr. Carder moved the adoption of Ordinance No. 36062-091602. The motion was seconded by Mr. Bestpitch. The Mayor expressed concern that there was only o/ne qualified bidder, and advised that he has raised the concern on a number of occasions with regard to construction projects and/or acquisition of equipment. He stated that the City has an obligation to its citizens to consider a minimum of two bids for any product and/or project. He inquired as to how the situation can be corrected in the future and stated that he would prefer to rebid the item and determine why bid specifications were drafted in such a way as to eliminate other potential bidders. The City Manager advised that the City attempted to solicit bids from a number of vendors; however, she could not explain why three bidders declined to submit a bid on this specific item, and when the City goes out to bid it has no way of knowing how many vendors/companies will respond, nor can there be a guarantee that there will be a minimum number of bidders. She explained that the City of Roanoke is currently performing a service of collecting loose leaves which is rare among communities of today; it was contemplated in this years' budget, in an effort to help balance the budget, to discontinue the loose leaf collection program because it is costly and time consuming and does not enhance the overall appearance of the City since many citizens choose to put their leaves out in advance of the collection date. However, she added that City staff believes that the City of Roanoke can be more efficient in loose leaf collection and requested the opportunity to improve upon the service before a decision was made to discontinue the program. She explained that if Council votes to reject the bids on the leaf collector units and re-advertise for bids, the City of Roanoke will not be in a position to improve upon its loose leaf collection program this year, and further, the fiscal year 2003 budget eliminated two staff persons from this operation, therefore, additional costs would be incurred that were not previously anticipated. Council Member Wyatt expressed concern that there are instances when City departments are so product specific in their requirements that only one supplier can meet specifications inasmuch as specifications are drafted to fit a particular product. She requested that the City Manager ensure that specifications are drafted so as not to be so product specific that other vendors are automatically excluded. The City Manager advised that the City is under staffed in the purchasing area, upon the hiring of a purchasing manager, there may bea need to employ a buyer or bid specialist to assist City departments in the development of bid specifications so as to over come the tendency alluded to by Ms. Wyatt. She stated that currently, with the size of the purchasing staff, the system relies totally on individual departments to develop their own bid specifications. Following further discussion, Council Member Harris called for the question. Ordinance No. 36062-091602 was adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, and Wyatt--6 NAYS: Mayor Smith ................................................................................. 1. Mayor Smith advised that his no vote was not against the equipment, but the need to identify a better way to purchase equipment and demonstrate to the public that the City of Roanoke is affording an equal opportunity to every potential bidder. Mr. Harris offered the following resolution: (#36063-091602) A RESOLUTION accepting the bid of Old Dominion Brush Company for the purchase of 12 new Trailer Mounted Vacuum Leaf Collector Units, upon certain terms and conditions; and rejecting all other bids made for such items. (For full text of Resolution, see Resolution Book No. 66, page 398.) Mr. Harris moved the adoption of Resolution No. 36063-091602. The motion was seconded by Mr. Carder and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, and Wyatt-6. NAYS: Mayor Smith .................................................................................. 1. ]7 BRIDGES-CITY PROPERTY: The City Manager submitted a communication with regard to various repairs to two City bridges, 9th Street over Norfolk Southern Railway and 5th Street over Norfolk Southern Railway; after proper advertisement, three bids were received, with Lanford Brothers Co., Inc., submitting the Iow bid, in the amount of$116,630.00; and a construction time of 60 consecutive calendar days; and funding is available in Bridge Maintenance Account No. 008-052-9549-9003. The City Manager recommended that Council accept the bid of Lanford Brothers Co., Inc., in the amount of $116,630.00, with 60 consecutive calendar days of contract time, and reject all other bids received by the City. Mr. Carder offered the following ordinance: (#36064-091602) AN ORDINANCE accepting the bid of Lanford Brothers Company, Incorporated, for making various repairs to two City bridges, 9t~ Street over Norfolk Southern Railway, and 5~ Street over Norfolk Southern Railway, upon certain terms and conditions and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and dispensing with the second reading by title of this ordinance. (For full text of Ordinance, see Ordinance Book No. 66, page 399.) Mr. Carder moved the adoption of Ordinance No. 36064-091602. The motion was seconded by Mr. Cutler and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................... 7. NAYS: None ........................................................................................... 0. PARKS AND RECREATION: The City Manager submitted a communication advising that the City of Roanoke desires the opportunity to consider entering into a contractual agreement with a qualified service provider to operate the Rocwood Indoor Adventure Center located within the Parks and Recreation Administrative Building, 210 Reserve Avenue S. W., which is a multi-faceted climbing facility serving residents of the Roanoke Valley; the facility offers 4000 square/feet of recreation space, including various climbing walls, tower, climbing cave, rappelling station, equipment storeroom and a reception area; the provider would oversee all facets of facility operations and program delivery for all users; programs may include open session climbing, climbing club, birthday party rentals, partnerships with area schools, YMCA, Boy Scouts, churches and special events; and the proposed contractual arrangement is designed to maximize efficient and effective use of the Rocwood Indoor Adventure Center for many users, with the intent to recreate and expand potential service offerings at the facility, while eliminating the subsidy currently associated with in-house operation. It was further advised that although the sealed bid method of procurement could be used, it is not practicable in this instance; the experience, qualification, and references of firms that can provide the above listed service are of equal, if not greater, importance than cost; and issues of experience, risk management, and ability to achieve desired outcomes are of critical importance in determining the best possible provider of the required service. It was explained that the Code of the City of Roanoke, (1979) as amended, provides, as an alternate method of procurement to using the bid process, a process identified as "competitive negotiation"; and prior approval by Council is necessary before the alternate method may be used, which will allow negotiations with two or more providers to determine the best qualified at the most competitive price or rate. The City Manager recommended that Council authorize the use of competitive negotiation as the method to secure vendors. Mr. Carder offered the following resolution: (#36065-091602) A RESOLUTION designating the procurement method known as competitive negotiation, rather than the procurement method known as competitive sealed bidding, to be used for the procurement of a qualified service provider to operate the Rocwood Indoor Adventure Center; and documenting the basis for this determination. (For full text of Resolution, see Resolution Book No. 66, page 400.) Mr. Carder moved the adoption of Resolution No. 36065-091602. The motion was seconded by Mr. Dowe and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................... 7. NAYS: None ........................................................................................... 0. BLUE RIDGE COMMUNITY SERVICES: The City Manager submitted a communication advising that the 1998 General Assembly passed HB428 which amended and reenacted sections of the Code of Virginia, 1950, as amended, relating to local roles and responsibilities for mental health, mental retardation, and substance abuse services; Section 37.1-194 of the State Code requires every locality to establish a community service board to oversee the delivery of mental heath, mental retardation and substance abuse services, and it is further required that the local governing body of a locality approve the Performance Contract; and the City of Roanoke has already established Blue Ridge Behavioral Healthcare, pursuant to statutory provision, as the Community Services Board. It was further advised that Blue Ridge Behavioral Healthcare has submitted the Fiscal Year 2003 Community Services Performance Contract, in accordance with Title 37.1 of the State Code, to ensure delivery of publicly funded services and support to citizens of the Commonwealth of Virginia with mental illness, mental retardation, or substance abuse; services are to be directly or by contract through the operating board of the Community Services Board; and Section 37.1-198B, Code of Virginia, 1950, as amended, requires all governing bodies for localities served by the Community Services Board to approve the Community Services Performance Contract. The City Manager recommended that Council adopt a measure approving execution of the Blue Ridge Behavioral Healthcare fiscal year 2003 Performance Contract and that the City Manager be authorized to execute any required documents to enter into the Performance Contract with the Blue Ridge Behavioral Healthcare Board of Directors. Mr. Bestpitch offered the following resolution: (#36066-091602) A RESOLUTION approving and auth/orizing the execution of the Blue Ridge Behavioral Healthcare FY 2003 Performance Contract, upon certain terms and conditions. (For full text of Resolution, see Resolution Book No. 66, page 402.) Mr. ~Bestpitch moved the adoption of Resolution No. 36066-091602. The motion was seconded by Mr. Carder and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................... 7. NAYS: None ........................................................................................... 0. BUDGET-CONVENTION AND VISITORS BUREAU-WESTERN VA FOUNDATION FOR THE ARTS AND SCIENCES-ROANOKE PASSENGER STATION RENOVATION PROJECT: The City Manager submitted a communication advising that the Roanoke Passenger Rail Station is presently being redeveloped by the Western Virginia Foundation for the Arts and Sciences (WVFAS) for use by the Roanoke Valley Convention and Visitors Bureau and the O. Winston Link Museum; the City of Roanoke's Capital Improvement Program includes a funding commitment of $1,500,000.00 for the project, of which $250,000.00 has already been provided to WVFAS by previous action of Council, pursuant to Ordinance No. 35170-121800; the balance of $1,250,000.00 requires a formal agreement to include certain conditions by which remaining funds would be provided to WVFAS; conditions include acquisition of matching funds and securing an agreement with the O. Winston Link Estate for display of the O. Winston Link art/photo collection in the renovated facility; funding would be provided in two equal payments of $625,000.00, one to be made in fiscal year 2002-03 and the other in fiscal year 2003-04, subject to satisfaction of conditions of the agreement; and funding appropriation for the first payment is currently needed, while funding for the second appropriation will be made in fiscal year 2003-04. The City Manager recommended that Council appropriate $625,000.00 from Capital Projects Fund Interest Earnings to Roanoke Passenger Station Renovation, Account No. 008-530-9900-9003, for disbursement to the Western Virginia Foundation the Arts and Services and that the City Manager be authorized to execute the agreement on behalf of the City of Roanoke. Mr. Harris offered the following budget ordinance: (#36067-091602) AN ORDINANCE to amend and reordain certain sections of the 2002-2003 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of Ordinance, see Ordinance Book No. 66, page, 403.) Mr. Harris moved the adoption of Ordinance No. 36067-091602. The motion was seconded by Mr. Carder and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith .............................................................................................. -7. NAYS: None ......................................................................................... -0. Mr. Cutler offered the following resolution: (#36068-091602) A RESOLUTION authorizing the City Manager to execute, on behalf of the City of Roanoke, an Agreement between the City of Roanoke and Western Virginia Foundation for the Arts and Sciences ("WVFAS"). (For full text of Resolution, see Resolution Book No. 66, page 404.) Mr. Cutler moved the adoption of Resolution No. 36068-091602. The motion was seconded by Mr. Carder and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................... 7. NAYS: None ........................................................................................... 0. BUDGET-GRANTS-FDETC: The City Manager submitted a communication advising that the Fifth District Employment and Training Consortium (FDETC) administers the Federally funded Workforce Investment Act (WIA) for the region, which encompasses the Counties of Alleghany, Botetourt, Craig, Franklin and Roanoke, as well as the Cities of Covington, Roanoke, and Salem; and WIA funding is for two primary client populations: 21 Dislocated workers who have been laid off from employment through no fault of their own. Economically disadvantaged individuals as determined by household income guidelines established by the U. S. Department of Labor. It was further advised that the City of Roanoke is the grant recipient and fiscal agent for FDETC funding, thus,City Council must appropriate funding for all grants and other monies received by the FDETC. It was explained that the FDETC has received an award of $25,000.00 from the City of Roanoke Community Development Block Grant Program to provide 12 local businesses with assistance in identifying occupational skills needed by employees to effectively perform their jobs; the FDETC will also provide individualized job placement services for approximately 50 Iow to moderate-income persons; the FDETC has received a Notice of Obligation from the Virginia Employment Commission authorizing Workforce Area 3 to spend $69,931.00 for the Adult Program, which serves economically disadvantaged persons and $93,433.00 for the Dislocated Worker Program, which serves persons laid off fi'om their job through no fault of their own; and the balance of funding designated for Workforce Area 3 will be authorized on a separate notice of obligation after September 30, 2002. The City Manager recommended that Council appropriate the FDETC's funding, totaling $188,364.00, and increase the revenue estimate by $188,364.00, in accounts to be established in the Consortium Fund by the Director of Finance. Mr. Carder offered the following budget ordinance: (#36069-091602) AN ORDINANCE to amend and reordain certain sections of the 2002-2003 Fifth District Employment and Training Consortium Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of Ordinance, see Ordinance Book No. 66, page 405.) Mr. Carder moved the adoption of Ordinance No. 36069-091602. The motion was seconded by Mr. Harris and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................... 7. NAYS: None .......................................................................................... -0. BONDS/BOND ISSUES- CIVIC CENTER STADIUM: The City Manager and the Director of Finance submitted a joint communication advising that the City of Roanoke issued $26,020,000.00 of Series 1999A and $10,100,000.00 of Series 1999B bonds dated October 15, 1999; the bonds were issued to fund various projects including schools, buildings, storm drains, the Roanoke Higher Education Center, the Johnson and Johnson project and other infrastructure projects; although the City obtained a favorable overall interest rate for the issue, certain bonds with maturities in outer years carry interest rates of up to 6.0%; and Davenport & Company, LLC, a Richmond, Virginia, based Securities Underwriting Firm with a Roanoke office, has proposed to purchase bonds to refund a portion of the 1999 bonds via a negotiated sale. It was further advised that based on recent bond interest rates, the City could potentially realize significant savings by refunding a portion of the 1999 bond series that carry the higher interest rates; resulting savings would be contingent upon the combination of the interest rate received on the refunding bonds and the interest rate obtained on the Treasury certificates purchased to fund the escrow to be used to pay the current outstanding bonds when the bonds become callable; based upon discussions with the City's financial advisor, BB&T Capital Markets, it is believed that an appropriate level of savings to justify refunding would be a net present value amount of $500,000.00, provided that savings of at least four per cent of net present value of the refunded bonds could also be achieved; since interest rates fluctuate daily, it is imperative to the success of a refunding that the City act quickly once interest rates enable the City to achieve an acceptable level of savings; and thus, a negotiated sale versus an open market competitive sale is deemed more practical. It was noted that refunding bonds will be considered additional debt in the context of the City's debt policy and from the rating agencies' perspective only to the extent that a slightly higher level of principal would need to be issued than the amount of 1999 bonds being refunded. The City Manager and Director of Finance recommended that Council adopt a resolution authorizing the City Manager and the Director of Finance to issue up to $22 million in refunding bonds to be purchased by Davenport & Company, LLC, if net present value savings of $500,000.00 and a minimum of four per cent of the net present value of the refunded bonds can be achieved. Mr. Carder offered the following resolution: (#36070-091602) A RESOLUTION authorizing the issuance and sale of not to exceed twenty-two million dollars principal amount of City of Roanoke, Virginia, General Obligation Public Improvement Refunding Bonds to Davenport & Company LLC, as underwriter; fixing the form, denomination and certain other details of such refunding bonds and delegating to the City Manager and the Director of Finance authority, among other things, to execute and deliver to such underwriter a bond purchase contract by and between the City and such underwriter, to determine the aggregate principal amount of such refunding bonds, the maturity dates of such refunding bonds and the principal amounts of such refunding bonds maturing in each year, the interest payment dates for such refunding bonds and the rates of interest to be borne by such refunding bonds, the redemption provisions and redemption premiums, if any, applicable to such refunding bonds and to appoint an escrow agent for the bonds to be refunded from the proceeds of such refunding bonds; authorizing the execution and delivery of a continuing disclosure certificate relating to such refunding bonds; authorizing the execution and delivery of an escrow deposit agreement relating to the refunded bonds; authorizing the City Manager and the Director of Finance to appoint a verification agent; authorizing the City Manager and the Director of Finance to designate the refunded bonds for redemption; and otherwise providing with respect to the issuance, sale and delivery of such refunding bonds and the refunding of the refunded bonds. (For full text of Resolution, see Resolution Book No. 66, page 407.) Mr. Carder moved the adoption of Resolution No. 36070-091602. The motion was seconded by Mr. Harris. The Director of Finance advised that the City has worked with its financial adviser to establish a volume of savings in the range of approximately $500,000.00 of present value savings, and four per cent present value savings of the preauthorized amount of bonds would amount to approximately $50,000.00 per year in debt service savings. He pointed out that as bonds are refunded in the context of being considered additional debt, they are considered.' additional debt to the extent that the prIncipal exceeds the prIncipal amount of the bonds being refunded. He noted that the resolution before Council has an expiration date of February 28, 2003, and due to certain technical rules regarding bond issuance, Council has not as yet adopted a measure authorizing issuance of bonds for Phase II expansion of the Civic Center, which is anticipated to be submitted in early 2003, and the expiration date of the resolution before Council will occur at about the same time that another resolution will be submitted to Council for approval of issuance of bonds for the Civic Center expansion. There was discussion in regard to traffic studies and renovations to the Roanoke Civic Center; whereupon, the City Manager advised that it is intended to complete the design and bid on the $15 million of civic center improvements in early 2003. She stated that it is also the goal to complete the final design for bid specifications for the stadium/amphitheater project at approximately the same time because there may be financial advantages to the City to bid both projects simultaneously, and potential bidders will be given the opportunity to bid on both projects or on individual projects. She stated that traffic management for both the stadium/amphitheater project, and the Civic Center Project have been reviewed, and traffic management efforts have already been enforced. She added that a traffic management plan will be submitted to Council within the next few weeks and part of the consideration regarding the stadium/amphitheater project has been a pedestrian overpass of Orange Avenue so as to maximize available parking spaces on both sides of the street for which ever event might be a sell out. She stated that the traffic management plan could suggest certain additional improvements and costs associated with traffic, but would not forestall development of the two projects. Resolution No. 36070-091602 was adopted by the following vote: 24 AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................. -7. NAYS: None ......................................................................................... -0. REPORTS OF COMMITTEES: BUDGET-SCHOOLS: A communication from the Roanoke City School Board requesting the following appropriation of funds, was before Council. $699,916.00 from the Capital Maintenance and Equipment Replacement Fund to be used to fund instructional and administrative technology requests, school bus replacement, facility maintenance requirement, district-wide physical education equipment, grounds services equipment, facility improvements for handicap access, repair of roofs at several schools, and replacement of food service equipment. $335,262.00 for the Smaller Learning Communities program at Patrick Henry High School, to provide training of staff and establishment of smaller student learning communities within the high school, to be reimbursed 100 per cent by Federal funds. $37,906.00 for the Smaller Learning Communities program at William Fleming High School, to provide training of staff and establishment of smaller student learning communities within the high school, to be reimbursed one hundred per cent by Federal funds. $2,700.00 for the Academic Challenge/Capital One program, to provide additional support for the four schools participating in the program; a corporate donation has been received for the program. $108,367.00 for the Title I School Improvement program at Roanoke Academy for Mathematics and Science, which will aid the division in its effort to provide strategies to increase students learning at Iow- performing schools, and help to fund the opportunity for students to chose a higher-performing school as an alternative; to be reimbursed 100 per cent by Federal funds. A report of the Director of Finance recommending that Council concur in the request, was also before the body. Mr. Carder offered the following budget ordinance: (#36071-091602) AN ORDINANCE to amend and reordain certain sections of the 2002-2003 General, School, and School Food Services Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of Ordinance, see Ordinance Book No. 66, page 422.) Mr. Carder moved the adoption of Ordinance No. 36071-091602. The motion was seconded by Mr. Dowe and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and Mayor Smith ............................................................................................... 7. NAYS: None .......................................................................................... -0. UNFINISHED BUSINESS: NONE. INTRODUCTION AND RESOLUTIONS: NONE. CONSIDERATION OF ORDINANCES AND MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: SPECIAL EVENTS: Council Members Bestpitch, Cutler and Wyatt commended Council Member Carder on the success of the Taste of the Blue Ridge Blues and Jazz Festival, which was held in the City of Roanoke on September 13-15, 2002. STATE HIGHWAYS-TRANSPORTATION SAFETY: Vice-Mayor Harris requested that the City Manager re-communicate the City's concerns to the Commonwealth Transportation Board with regard to the routing of 1-73, specifically through the southeast section of the City of Roanoke. He further requested that the City Manager seek a response from Onzlee Ware, the City's local representative to the Commonwealth Transportation Board, in regard to the routing of 1-73 through southeast Roanoke. POLICE DEPARTMENT-FIRE DEPARTMENT-ACTS OF ACKNOWLEDGEMENT: Having participated in a police ride-along, Council Member Dowe commended the City of Roanoke Police Department and Fire Department for the services they perform on a daily basis for the citizens of the City of Roanoke. ACTS OF ACKNOWLEDGEMENT-COMMITTEES-SPECIAL EVENTS: Council Member Carder expressed appreciation to the Special Events Committee and to approximately 240 volunteers who worked to make the Taste of the Blue Ridge Blues and Jazz Festival a success. ACTS OF ACKNOWLEDGEMENT: Council Member Carder presented a sample of the "Roanoke Shining Star" award which was designed to recognize the good deeds of citizens of the City of Roanoke throughout the year. He advised that citizens may obtain a nomination form from the City Clerk's Office, or via the City's Webpage on the Internet. ACTS OF ACKNOWLEDGEMENT: Council Member Cutler commended a team of City employees, under the leadership of Christopher L. Slone, Public Information Officer, who were responsible for the award-winning City of Roanoke Magazine, Roanoke Citizen. PARKS AND RECREATION-WATER RESOURCES: Council Member Cutler called attention to a water conservation workshop which will be held on Monday, September 23, 2002, at 7:00 p.m., in the Auditorium of the main branch of the City of Roanoke Public Library. He also called attention to a workshop to be sponsored by the National Park Service with regard to operation of the Blue Ridge Parkway on Tuesday, September 24, 2002, from 3:30 p.m. to 7:00 p.m., at the Vinton War Memorial. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that Council sets this time as a priority for citizens to be heard, and matters requiring referral to the City Manager will be referred immediately for any necessary and appropriate response, recommendation or report to Council. COMPLAINTS-REFUSE COLLECTION-REAL ESTATE VALUATION-CITY GOVERNMENT-HOUSING/AUTHORITY-COMMUNITY PLANNING-TRANSPORTATION SAFETY-ECONOMIC DEVELOPMENT-WATER RESOURCES-ROANOKE PASSENGER STATION RENOVATION PROJECT: Mr. Robert Gravely, 617 Hanover Avenue, N. W., addressed Council with regard to the water shortage, the City's economic stability, the process for collection of loose leaves on City streets, overall betterment of the community, and the need to increase the City's tax base through real estate taxes. He questioned the need for passenger rail service, as reported earlier in the meeting, when citizens cannot afford to pay for a taxicab, and advised that City government does not listen to the needs of the average citizen. CITY MANAGER COMMENTS: ACTS OF ACKNOWLEDGEMENT: The City Manager expressed appreciation to City staff for the success of the award winning, Roanoke Citizen magazine, the current edition of which celebrates diversity in the Roanoke community. The City Manager commended the Roanoke community on the number of events that were held on September 11,2002, that demonstrated the need to not only remember the September 11, 2001 tragedy, but also to recommit to the community a love of God and a love of country. POLICE DEPARTMENT-FIRE DEPARTMENT-ACTS OF ACKNOWLEDGMENT: The City Manager called attention to a press conference which was held on Friday, September 13, 2002, in which it was announced that the City of Roanoke is the only city in the United States that has an accredited jail, police department and fire department. 27 ACTS OF ACKNOWLEDGEMENT-WATER RESOURCES: The City Manager encouraged citizens to participate in a water conservation workshop to be held on September 23, 2002, at 7:00 p.m., at the City's Main Library. She expressed appreciation to Roanoke's citizens for their continuing cooperation and support during the water crisis, and asked that citizens continue to be good conservators of water. At 4:35 p.m., the Mayor declared the meeting in recess for one Closed Session. At 5:30 p.m., the Mayor declared the Closed Session in recess, for a joint meeting of City Council and the Roanoke City School Board, in the Emergency Operations Center Conference Room, Room 159, Noel C. Taylor Municipal Building. A joint meeting of Roanoke City Council and the Roanoke City School Board was called to order on Monday, September 16, 2002, at 5:35 p.m., in the Emergency Operations Center Conference Room, Room 159, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Ralph K. Smith and Vice- Chair Ruth C. Willson presiding. COUNCIL MEMBERS PRESENT: William D. Bestpitch, William H. Carder, M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson Harris, Linda F. Wyatt, (left meeting at 5:40 p.m.) and Mayor Ralph K. Smith .............................................................. 7. COUNCIL MEMBERS ABSENT: None ....................................................... -0. SCHOOL TRUSTEES PRESENT: F. B. Webster Day, Marsha W. Ellison, William H. Lindsey, Gloria P. Manns, Chairperson (arrived late), Melinda J. Payne, Robert J. Sparrow, and Vice-Chair Ruth C. Willson ............................................ 7. SCHOOL TRUSTEES ABSENT: None ........................................................ -0. OTHERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth, City Attorney; Elizabeth Dillon, Assistant City Attorney; Jesse A. Hall, Director of Finance; Mary F. Parker, City Clerk; E. Wayne Harris, Superintendent of Roanoke City Public Schools; Cindy H. Lee, Clerk of the School Board; and Richard L. Kelley, Assistant Superintendent of Operations. The Mayor welcomed the School Board and staff to the meeting and advised that following dinner, the business session would convene. The invocation was delivered by Vice-Mayor Harris. SCHOOLS: PROGRESS AND WORK TO BE DONE BY THE ROANOKE CITY SCHOOLS' Superintendent Harris referred to legislation signed by President Bush in January 2001 that reauthorized the Elementary and Secondary Education Act which was first signed into law in 1965 by President Lyndon Johnson, reauthorized by President George W. Bush, and serves as the foundation for legislation referred to as, "No Child Left Behind". He advised that the legislation impacts every public school in the United States and consists of five specific goals; i.e.: goal number one provides that by the year 2013-2014, all schools will reach high standards at a minimum attained proficiency or better in reading and mathematics, and noted that the City of Roanoke created a reading plan five years ago, long before the law was signed to reauthorize the Act. He explained that goal number two provides that all limited English speaking students will become proficient in English and reach high academic proficiency, or better, in reading and language arts; last year Council was advised that the City of Roanoke was experiencing a significant increase in the number of students enrolled in the Roanoke City Public Schools who speak a language other than English as their first language, and at the beginning of the 2002 school year, approximately 390 students representing approximately 28 countries were enrolled in the Roanoke City School system. He ad,vised that goal number three provides that by the year 2005-2006, all students will be taught by highly qualified teachers; all teachers teaching in Roanoke City Schools are required to be licensed, and this portion of the new law provides that teachers will be highly qualified with a degree in the field of education in which they teach. He explained that goal number four provides that all students will be educated in a learning environment that is safe, drug free and conducive to learning; and the Roanoke City School System has put into place all of the examples for a drug free, safe and conducive to learning environment. He added that goal number five provides that all students will graduate from high school by the year 2013-2014 (every student who starts in the ninth grade will graduate within four years), and this goal presents a challenge for the City of Roanoke because the drop out rate rotates between five and seven per cent. Dr. Harris advised that 75 per cent of Roanoke's students were reading on grade level in the year 2001, compared to 48 per cent in 1998 due, in part, to the creation of a number of pre school classes, and much of the reading progress can be attributed to involving students in the school and pre school setting and working with them to diagnose and intervene in regard to any reading deficiencies; Standards of Learning test results show a 71 per cent overall pass rate for students in English, particularly in the area of reading, 37 per cent or 183 more African- American students are taking algebra when compared to the number taking the course four years ago, and the total number of students taking algebra during this same period of time has narrowed significantly over the four year period. He explained that algebra is the gate keeper of mathematics courses and if students are successful in algebra, they will most likely take a higher level of math, science, and foreign language course in readiness for college admission. He stated that 66 per cent of students passed their mathematics SOL test, there was a 12 per cent gain in social studies tests from 56 per cent to 68 per cent between the years 2001 and 2002 Standards of Learning; and there was a gain in science bringing student overall test rates to 70 per cent. He called attention to a closing of the gap in the SOL scores between African-American and Caucasian students in all subjects at the elementary level: English, math, science and social studies; there is a declining enrollment, and an achievement gap on eight often end of course tests at the high school level; student academic achievement has improved every year which can be substantiated with hard data; and core improvements are the result of spending considerable time on curriculum audits and revision, professional development for teachers, inclusion of programs with proven success, and careful analysis of materials and effective reading. At this point, Council member Wyatt left the meeting. Dr. Harris advised that the number of fully accredited schools has increased by five; last year Crystal Spring, Fishburn Park, Grandin Court, Raleigh Court and Wasena Elementary Schools and James Madison Middle School were fully accredited; recently Highland Park and Morningside Elementary Schools, Woodrow Wilson Middle School, and William Fleming and Patrick Henry High Schools were accredited; and Garden City, Monterey, and Virginia Heights Elementary Schools and William Ruffner Middle School are close to accreditation. He called attention to an increase in the number of students who took advanced placement courses and scored at least three, four or five on exams, and explained that students must score at least a three in order for the course to count toward college credit, with the number having increased from 54 in 2000 to 73 in 2002. He referred to dual enrollment classes which enable students to take courses in high school that are college level through Virginia Western Community College and the student receives credit toward a college degree, and advised that for the fall season of 2000, eight dual enrollment courses were offered and the number has increased to 21. Dr. Harris advised that there are 150 licensed professional staff who were hired during the summer of 2002 and 40 of those individuals are natives of the Roanoke Valley; all 28 schools must pass the Standards of Learning test by the year 2007 to be fully accredited; Roanoke City Schools must completely close the achievement gap when comparing the achievement of African-American students to Caucasian students; all persons must become skillful users of technology; and the school system must use its recently revised evaluation system for teachers and principals more effectively and cultivate revenue to attract, retain and reward staff. He stressed the importance of funds in these difficult financial times, and all persons should be judicious stewards of monies allocated for education; there is a need to implement a seven period day for students; and all students must graduate from high school. 3O COORDINATION WITH REGARD TO PLANNING FOR PARKS and GREEN-WAYS/USING SCHOOLS FOR FITNESS CENTERS: Council Member Cutler referred to joint use of middle schools for fitness centers which have proven to be successful. He also referred to using parks and greenways for educational purposes, environmental education, outdoor classrooms and the use of greenways by school track teams for physical education programs. He called attention to the former Transportation Museum in Wasena Park that will be used as an environmental education center, and inquired if there will be a continuing relationship between School staff and City parks and recreation staff to take advantage of parks and recreation fields as educational resources. Dr. Harris responded in the affirmative and advised that the school system tries at every opportunity to use available resources, and staff of Roanoke City Schools will work with the City's Director of Parks and Recreation to address joint efforts of cooperation. PER CENT FOR THE ARTS PROGRAM: Dr. Cutler requested that the School Board clarify its position on joint oversite with regard to the Per Cent for Arts Program; whereupon, Dr. Harris advised that the School Board is interested in oversite of art for Roanoke's schools only, and welcomes the opportunity to increase art and art programs in the schools. He stated that art programs have been a priority during his tenure as Superintendent of Schools. NEIGHBORHOOD SCHOOLS: Council Member Carder addressed neighborhood schools in the context of the City's Comprehensive Plan and in view of the new urban design with the goal that everything will be within walking distance, and with compact and denser neighborhoods. He inquired as to the status of constructing more neighborhood elementary and/or middle schools. Dr. Harris responded that it was projected three to four years ago that enrollment in Roanoke City Public Schools would first flatten and then start to decline, which projection has held true. He stated that from approximately 1992 until three years ago, there was a steady increase to 450 students over that entire period of time and then enrollment stopped; in the last two to three years, there has been a decline of approximately 100 students in 2001, primarily at the kindergarten and first grade levels, which also speaks to a decline in the birth rate in Roanoke City. He stated that the increase currently is being seen at the middle and high school levels and in the next three to four years, it is projected that there will be a slight decline. At the end of the next three to four years, he noted that there will be approximately 12,500 students enrolled in the City school system, therefore, the school system will lose some students, which clearly states that there is not a need to construct more buildings inasmuch as students can be accommodated in present facilities; however, there is a need to renovate and bring up to standards current school buildings. 3] Mr. Carder inquired if there are sufficient neighborhood schools to allow students to walk to school as opposed to being bused; whereupon, Dr. Harris responded that 350 -400 students are bused as a part of the Magnet School Program which is by choice, and other students are bused as a result of the voluntary desegration plan. CO-USE AND OPPORTUNITIES FOR SCHOOL FACILITIES: Council Member Carder commended the relationship between the City and the School Board relative to community use of the middle school fitness centers. He asked that as the needs of the community are reviewed, the school building should be viewed as an asset that is available to not only the schools, but to the neighborhood as well, and not for redundancy in terms of community centers and other types of facilities. Dr. Harris referred to the Roanoke Academy for Mathematics and Science where the City of Roanoke and Roanoke City Schools are working cooperatively to expand the gymnasium, cafeteria area, and the library media center so that when the school day ends at 3:15 p.m., the facility then becomes a community center. He stated that Addison Middle School may be one of the most used facilities in terms of schools. In addition to coordination between the schools and the City's Department of Parks and Recreation, Dr. Cutler mentioned the potential for similar kinds of coordination between the schools and the City's public libraries; whereupon, Dr. Harris advised that a community library, aquatic center, field houses, etc., are all concepts that could be discussed, but there must be an understanding that such facilities would have to be paid for up front, but the advantage is in not creating separate facilities, thereby saving money over the long term. The City Manager called attention to a pilot program that was initiated approximately two years ago in which the City provided additional funding for the schools for the purpose of keeping the schools open longer in the afternoon and early evening hours, with the goal of making the facilities available as community libraries for use by the public. She stated that it was unfortunate that the kind of interest that was necessary to sustain the program could not be generated. She advised that both she and Dr. Harris would like to encourage more partnering between the City and the School system in the future, and with new facilitates there is an opportunity for better planning. There was discussion in regard to taking into consideration the needs of the community, that there not be redundant facilities, and that facilities/programs be offered to students and to the community that will be of benefit. The City Manager pointed out the importance of ensuring that facilities are constructed that are needed, and stated that the two new high schools represent a unique opportunity, but they may not be located in those areas that are most in need of community services. She advised that there are opportunities for partnerships in the future that have not been utilized in the past; and the City/Schools should encourage citizens to view resources as community resources, not belonging to the schools and Ior the City, which can only be accomplished through a change in the mindset of citizens. Council Member Dowe called attention to the importance of marketing the City of Roanoke and its school system to let the general public know what the City of Roanoke and Roanoke City Public Schools have to offer. There was discussion in regard to tutoring/mentoring in the pre school and elementary schools by civic organizations in the community. Itwas pointed out that civic organizations, businesses and organizations throughout the City of Roanoke permit their employees to take time off from work to volunteer in reading programs in the elementary schools, and the program is available in five elementary schools, with approximately 200 volunteers. SUPPORT FOR TEACHERS: Council Member Bestpitch advised that the Roanoke City Public Schools and the School Board have given the City of Roanoke much to be proud of, and called attention to the importance of staff in educating Roanoke's children. He stated that in order to educate students, there must be buildings, capital equipment, large items such as school buses, books, educational materials and supplies, and staffing; however, the most important of these general categories iS staffing. He added that if it is necessary to set priorities, he would prefer to see well qualified, motivated, and inspired teachers in a building that needs some repairs, as opposed to a grand, new building with staff that feel undervalued and underpaid. He advised that he raised his concern in the context of the difficult budget process that was experienced earlier in the year when trying to project revenues and reaching a decision on the schools' portion of the budget. He added that City Council and the School Board tries to do the very best they can by employees each year; however, he was concerned that when the budget process for fiscal year 2002-03 was concluded, teachers received a smaller pay increase than City employees. He stated that as the budget process for 2004 begins, it is hoped that every effort will be made to do the best that can be done for teachers in order to attract and retain the most qualified, experienced and motivated teachers. In addition to an increase in wages, Mr. Day called attention to the importance of training and development, and advised that the school system has done a good job in providing funds for teacher training and development. COMPLIANCE WITH PERSONNEL POLICY AND PROCEDURE: Council Member Bestpitch referred to a situation that was communicated to him by persons who believe that the personnel policy process of the school system is not working properly. He called attention to a principal position at an elementary school in his neighborhood which, allegedly, was filled from a pool of applicants without advertising the position, although there were individuals in the school system who were interested in applying for the position had they been given the opportunity to do so. He stated that if money is not the most important issue in retaining personnel, morale or the belief that there is an opportunity for advancement, or an opportunity for experience and qualifications to be taken into consideration in order to move up in the organization, is at the top of the list. He advised that he was of the impression, as a result of the joint retreat of Council and the School Board, that there was a clear understanding among Council Members and School Board Trustees that an individual would be hired with strong education and training in the area of human resources. REMARKS BY COUNCIL MEMBERS AND THE CITY MANAGER: Council Member Bestpitch expressed appreciation for the work of the School Board which requires a considerable amount of time and dedication. He stated that it is hoped that the lines of communication will continue to improve among School Board and City Council members. Council Member Carder expressed appreciation for the work of the School Board and its accomplishments in the areas of school accreditation, school .improvements, and the comprehensive plan; however, he emphasized the importance of State funding and expressed frustration over a $1.3 billion shortfall at the State level which could represent as much as $15 million to the school system. He stated that the City of Roanoke will be faced with cutting important programs in order to find sufficient dollars to get by. He advised that the citizens of the City of Roanoke want quality education for their children and they are willing to pay for it, but it will be necessary to forge alliances and the School Board and City Council must stand united in their efforts to do their best for the citizens of the City of Roanoke. Council Member Cutler spoke in support of proceeding with improvements to the two high schools, continuation of the Character Counts in Education Program, and as incoming President of a local civic organization, he offered to solicit more volunteers to work in the reading programs at elementary schools throughout the City of Roanoke. Council Member Dowe commended the School Board and those persons in leadership roles for their contributions. He also commended teachers for the important role they play in Roanoke's school system and advised that in his position with First Union National Bank, he has an opportunity to interact with representatives of potential new businesses looking to locate in the Roanoke area and they commend the City of Roanoke on the caliber of its educational system. He reiterated the need to continue with efforts to market the City of Roanoke and its school system. Vice-Mayor Harris advised that being the father of three children who are enrolled in the Roanoke City School System, he appreciates the positive experiences, the quality education, and the safe environment that is provided for all of Roanoke's children. 34 At the last Council/School Board retreat, Council Members and School Trustees adopted a "buddy" system; whereupon, it was the consensus that the following Council/School Board members would be "buddies": Mayor Smith Council Member Bestpitch Council Member Carder Council Member Cutler Vice-Mayor Harris Council Member Dowe Council Member Wyatt Chairperson Manns School Trustee Lindsey School Trustee Day Vice-Chair Willson School Trustee Ellison School Trustee Sparrow School Trustee Payne The City Manager advised that the City Manager and the Superintendent of Schools participate in a "buddy" system and meet on a monthly basis to discuss matters of interest, they feel the freedom to contact each other on issues that may arise in between, and it is hoped that their relationship is reflected in the way that the two staffs work together. She stated that it is hoped that the Council and the School Board will schedule another joint retreat before the end of the calendar year. She called attention to difficult financial challenges in the future and advised that Council has shown unparalleled support for funding of pub/lic education. As one of the 14 member cities to the Virginia Coalition of Cities, she stated that the City of Roanoke went on record during the 2002 Session of the General Assembly that it would support any legislation that provides for education and/or transportation as the City's top two priorities. She advised that the City of Roanoke wants to work with the School Board and there will be a coming together on certain legislative issues; however, the School Board has access to an even larger constituency than the Members of City Council because the School Board can reach citizens through the children enrolled in the school system, therefore, the City of Roanoke may need to call on the School Board to marshall parents to be a part of the solution that says to elected officials that localities want more money and they are willing to pay for the education of their children. REMARKS OF SCHOOL TRUSTEES AND THE SUPERINTENDENT: School Trustee Ellison called attention to the formation of the Roanoke Valley School Board Consortium, which is composed of the localities of the City of Roanoke, Roanoke County, City of Salem, Franklin County, Craig County, Botetourt County and Bedford. She advised that the School Board Consortium was established because of the power of numbers and to enable the area to plan for and highlight its needs, particularly related to construction, facilities, capital needs, etc. She noted that she, along with School Trustee Webster Day, represent the City of Roanoke on the Consortium, and September 16 is Legislator Week at which time various localities will meet with their area legislators to call attention to the neediest schools in the region. She advised that a meeting will be held during the latter part of September to discuss capital needs for the next five years by the various school divisions and a meeting will be scheduled in late October or mid November including all member locality legislators, governing bodies and School Boards; whereupon, she requested that Council endorse the concept. Chairperson Manns advised that she is proud of Roanoke's school system and the working relationships between City Council Members and School Trustees. She spoke in support of a joint planning session of Council and the School Board, and the need to market the City of Roanoke and its school system. School Trustee Payne commended the positive working relationship between City Council and the School Board. She spoke in support of the "buddy" system which helps to keep the lines of communication open and advised that she looks forward to a continuing good working relationship. School Trustee Sparrow expressed appreciation for the opportunity to serve on the School Board, and stated that his sole purpose in serving is to meet the needs of the children of the City of Roanoke. School Trustee Lindsey expressed appreciation for the opportunity to serve on the School Board. He stated that like serving on City Council, serving on the School Board is a public service, and he would like to do his part to ensure that Roanoke has the very best school system that creates opportunities for children and families, for the community and for the City of Roanoke in general. Superintendent Harris advised that he is beginning his tenth year of service as Superintendent of Schools in the City of Roanoke, and he has served with 19 individual School Board members who have, at one time or another, made up the seven member School Board. He expressed appreciation to Council for the seriousness with which it makes appointments to the School Board and for the caliber of School Board Members that have been appointed. He stated that when one looks at school systems that experience frequent turn over in the position of Superintendent, all data points to the fact that it is due to contentious relations between the School Board and the Superintendent; however, he has not had that kind of relationship because he has worked with School Boards whose primary mission and purpose is to take action on behalf of what is in the best interest of the children. He encouraged that Council continue to appoint School Trustees who have the children as their first interest. The Mayor expressed appreciation to the Members of Council and to the School Board for the meaningful dialogue that was shared. He called attention to the need to discuss ways to educate all of Roanoke's citizens in furthering their education. He referred to discussions regarding the Council's domain and the School Board's domain, but stated that it is important to remember that both bodies are accountable to the citizens. He commended the working relationship between Council and the School Board and encouraged both groups to continue their positive relationship for the benefit of the children and citizens of the City of Roanoke. OTHER BUSINESS: NONE. At 6:50 p.m., the Mayor declared the meeting in recess until 7:00 p.m., in the City Council Chamber. At 7:00 p.m., on Monday, September 16, 2002, the City Council meeting reconvened in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Ralph K. Smith presiding. PRESENT: Council Members William D. Bestpitch, William H. Carder, M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson Harris, and Mayor Ralph K. Smith--6. ABSENT: Council Member Linda F. Wyatt ................................................... 1. OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City Clerk. The invocation was delivered by Council Member William D. Bestpitch. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Smith. PUBLIC HEARINGS: BUDGET-CMERP: Pursuant to instructions by Council, the City Clerk having advertised a public hearing for Monday, September 16, 2002, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke to consider a proposal to adjust the aggregate amount of the City of Roanoke annual budget in connection with appropriation of funds for its Capital Maintenance and Equipment Replacement Program (CMERP), the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Sunday, September 8, 2002, and in The Roanoke Tribune on Thursday September 12, 2002. The City Manager submitted a communication advising that Section 2-189, Code of the City of Roanoke, (1979), as amended, establishes a reserve from the year-end General Fund balance for the funding of capital improvements and Capital Maintenance and Equipment Replacement (CMERP); the amount reserved from the undesignated fund balance is calculated as ten per cent of total General Fund appropriations, less any sums paid for General Fund debt service during the fiscal year; the fiscal year 2001-02 General Fund annual designation for CMERP is $3,229,149.00; and in addition, $100,000.00 remains unspent from fiscal year 2000-01 CMERP, resulting in a total available for appropriation for the CMERP program of $3,329,149.00. It was further advised that in fiscal year 2002, the City changed its period of availability under modified accrual accounting to recognize revenue receivables at June 30 and received within 60 days of year end, which resulted in a one-time restatement of fund balance in the amount of $1,753,440.00, which resulted in total fiscal year 2002 CMERP available to the City of $4,982,589.00; additional funding of $308,974.00 resulting from the residual equity transfer from closing of the Materials 37 Control Fund is also available; the remaining balance is a result of a significant retained earnings balance built up over several years by the Materials Control Fund overhead rate; the total of these two one-time funding sources is $2,062,414.00, bringing the total funding available for appropriation to $5,391,563.00; in response to concerns stated by Council at its August 5, 2002 CMERP briefing, it is recommended that these additional one-time funds be appropriated to a reserve account, and not be expended at this time, in anticipation of possible budget adjustments that may be necessary due to downward adjustments in State revenue forecasts; and in accordance with priorities presented to Council in a "Budgeting for Capital Needs" memorandum dated August 20, 2002, the recommended CMERP spending plan addresses the following categories: Required Contributions Capital Projects Fixed Asset Maintenance Technology Upgrades Vehicular Replacements Operational Equipment and Furniture Reserve Funds Total $ 349,127.00 1,232,723.00 638,106.00 400,000.00 275,000.00 434,193.00 2,062,414.00 $5,391,563.00 It was explained that department CMERP funding requests totaled approximately $14.3 million in non-technology and non-vehicular related items/initiatives; requests for technology related items/initiatives totaled an additional $2.3 million; technology requests are reviewed and prioritized by the Information Technology Committee, and a separate report on Council's agenda recommends appropriation of funds for technology needs; all vehicular requests are reviewed by the Fleet Management Division Manager and evaluated based upon an approved set of replacement criteria; in addition to qualifying under the recently approved replacement criteria policy, each vehicle will be evaluated on its utilization and standard usage; a utilization policy and standard usage policy are currently under development and are scheduled for completion by the end of the calendar year; a preliminary evaluation of the City's fleet based on replacement criteria identified $2.9 million in vehicles to be replaced or purchased in fiscal year 2003; cash funding of $1,500,000.00 is available, leaving a balance of approximately $1,400,000.00 to fund through capital lease financing; this would be the third year of the fleet lease program; and the capital lease funding option will be re-evaluated after considering the impact of State budget cuts on the City's budget and a final recommendation as to fleet purchases will be presented to Council later in the fiscal year. The City Manager recommended that Council concur in CMERP funding recommendations and appropriate funds to specific accounts as set forth in Attachment 1 to the communication. Mr. Dowe offered the following budget ordinance: (#36072-091602) AN ORDINANCE to amend and reordain certain sections of the 2002-2003 General, Civic Center, Parking, Capital Projects, and Fleet Management Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of Ordinance, see Ordinance Book No. 66, page 425.) Mr. Dowe moved the adoption of Ordinance No. 36072-091602. The motion was seconded by Mr. Carder. The Mayor inquired if there were persons present who would like to be heard in connection with the matter. There being none, he declared the public hearing closed. Ordinance No. 36072-091602 was adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, and Mayor Smith .............................................................................................. 6. NAYS: None .......................................................................................... -0. (Council Member Wyatt was absent .) A communication from the City Manager advising that in a report dated September 16, 2002, Council was asked to approve a recommendation that $400,000.00 of the Fiscal Year 2001-02 General Fund balance designated for the Capital Maintenance and Equipment Replacement Program be allocated for technology needs; in addition, the Department of Technology, an internal service fund, has retained earnings available for appropriation of $1,000,000.00 that can be allocated for current technology needs, for a total of $1,400,000.00; the Information Technology Committee (ITC) has completed an Information Technology Strategic Plan for the City of Roanoke and has developed a list of priority projects and equipment needs that have been determined to be supportive in meeting the goals of the plan; one key area of progress under the strategic plan is the Personal Computer Replacement Program; since the program began in 2001, more than 600 personal computers have been replaced, with the goal to replace another 250 units this year; and as the City moves forward with replacements, retired equipment will be re-used where less powerful personal computers are appropriate. It was further advised that another key project in this year's plan is an upgrade of the City's mainframe operating system, which will provide opportunities to enhance support of mainframe applications and improve integration of financial applications at a total cost of $1,400,000.00; and all items will be purchased in accordance with requirements of the City's Procurement Code. The City Manager recommended that Council adopt a measure appropriating funds to new or existing project accounts to be established by the Director of Finance to support strategic technology needs and enhancements. Mr. Dowe offered the following budget ordinance: (#36073-091602) AN ORDINANCE to amend and reordain certain sections of the 2002-2003 General and Department of Technology Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of Ordinance, see Ordinance Book No. 66, page 430.) Mr. Dowe moved the adoption of Ordinance No. 36073-091602. The motion was seconded by Mr. Harris and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, and Mayor Smith ........................................................................................... -6. NAYS: None ......................................................................................... 0. (Council Member Wyatt was absent.) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that Council sets this time as a priority for citizens to be heard, and matters requiring referral to the City Manager will be referred immediately for any necessary and appropriate response, recommendation or report to Council. BONDS/BOND ISSUES-PARKS AND RECREATION-HIGHER EDUCATION CENTER: Michael Woods, a Political Director for Foundation 2002, which is the political campaign for the higher education/parks and recreation bond initiative, appeared before Council and advised that in November 2002, voters of Virginia will be asked to approve the issuance of $900 million worth of bonds for higher education and $119 million of bonds for parks and natural areas. He explained that if passed by the voters of Virginia, the parks and natural resources bond referendum would provide $119 million to help the environment, preserve valuable, irreplaceable park and open space and natural areas of land for future generations of Virginians, and enhance the existing 34 State parks. He explained that funds will be used to purchase land for three new state parks, additional land for 11 existing parks, ten new natural area preserves, additions to eight existing preserves, and more than 70 park improvement projects will be accomplished without a tax 4O increase. He stated that last year, Virginia parks were named the best run parks in the United States of America, despite a national ranking of 50th in percentage of the State budget that was spent on parks; however, that national standing could slip if Virginians do not invest in their parks on November 5, 2002. He noted that in addition to purchasing future parks, passage of the land initiative will ensure that the Commonwealth of Virginia will acquire the land while real estate prices are reasonable and allow for construction, repair and improvement projects in all of Virginia's 34 state parks, as well as new recreational resources, new or improved cabins, camp grounds, visitor centers, trails and other offerings, and thereby provide park employees with more time to help visitors better enjoy Virginia's state parks and natural resources. He advised that currently, Virginia parks host more than seven million visitors per year which is a dramatic increase over the past decade and approximately 40 per cent of park visitors come from outside the Commonwealth of Virginia, therefore, state parks help pump more than $140 million into local economies across the state. He further advised that approval of the bond would mean the future protection of Virginia's sensitive land and open spaces, both as State parks and as natural areas. He stated that ten years ago, Virginians were asked to approve the bond for state parks and because voters had the forethought to approve the referendum in 1992 by over 64 per cent, today Virginia enjoys four new state parks, new natural areas, new visitor's centers, cabins, camp grounds and other facilities. He advised that Governor Warner and nearly all of the General Assembly, both Republican and Democrat, support passage of the bond; whereupon, he requested that Roanoke City Council adopt a resolution in support of the parks and recreation and higher education bond initiatives which will bring $1.53 billion into the Commonwealth of Virginia and create 14,000 new jobs. Mr. Harris offered the following resolution: (#36074-091602) A RESOLUTION endorsing the proposed issuance of general obligation bonds of the Commonwealth of Virginia relating to parks and recreational facilities, which will be considered by the electorate in a statewide referendum to be held on November 5, 2002, and encouraging the citizens of the Commonwealth to support this bond referendum. (For full text of Resolution, see Resolution Book No. 66, page 433.) Mr. Harris moved the adoption of Resolution No. 36074-091602. The motion was seconded by Mr. Cutler and adopted by the following vote: 4] AYES: Council Members Bestpitch, Carder, Cutler, Dowe, and Harris ........... 5. NAYS: None .......................................................................................... -0. (Mayor Smith voted present.) (Council member Wyatt was absent.) Mayor Smith advised that he would neither vote for and against Resolution No. 36074-091602 because a public hearing has not been held to receive citizen input. Mr. Cutler offered the following resolution: (#36075-091602) A RESOLUTION endorsing the proposed issuance of general obligation bonds of the Commonwealth of Virginia relating to higher education and museum facilities, which will be considered by the electorate in a statewide referendum be held on November 5, 2002, and encouraging the citizens of the Commonwealth to support this bond referendum. (For full text of Resolution, see Resolution Book No. 66, page 435.) Mr. Cutler moved the adoption of Resolution No. 36075-091602. The motion was seconded by Mr. Harris and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, and Harris .......... 5. NAYS: None .......................................................................................... -0. (Mayor Smith voted present.) (Council Member Wyatt was absent.) Mayor Smith advised that he would neither vote for or against Resolution No. 36075-091602 because a public hearing has not been held to receive citizen input. COMPLAINTS: Ms. Eleanor Casey, 1520 Shamrock Street, N. W., expressed concern with regard to a "modular" home which was moved to the corner of Shamrock Street and Westside Boulevard, N.W. She expressed further concern that citizens of the area were not notified of the proposed action, the home does not fit in with the overall character of the neighborhood and is in poor condition, devaluation of other properties in the neighborhood, the house is not horizontally in line with other houses on the street, and whether or not the house will be hooked up to the City's sanitary sewer system. Ms. Gloria Dowe, 3702 High Acres Road, N. W., presented a petition signed by over 100 persons in opposition to relocation of the house in the Westside Boulevard area. Ms. Gwendolyn Dudley, 1605 Lancaster Drive, N. W., advised that the house is directly across the street from Westside Elementary School, it blocks the view of the neighborhood, and does not conform with the overall character of the neighborhood which consists of tree lined streets, brick homes, and houses that are lined up horizontally. She pointed out that if residents wish to make improvements to their homes, they are required to abide by City regulations, yet the City of Roanoke advises that it has no guidelines addressing a situation such as the house in question. She stated that the house is an eyesore to the neighborhood and inquired if City officials would want the house in their neighborhood. The City Manager advised that the structure is not a "modular" home, but a home that was moved from another location to the corner of Shamrock Street and Westside Boulevard, N.W. She noted that the necessary permits have been applied for and issued by the City of Roanoke, and she was not aware of any type of intervention that the City could offer on behalf of the neighborhood. COMPLAINTS: Mr. and Mrs. David Ranger, 1157 Kerns Avenue, S. W., addressed Council with regard to an asthma condition of their six year old son, which is aggravated by smoke from chimineas in the neighborhood. They requested that the City Roanoke prohibit the use of chimineas. The matter was referred to the City Manager and the City Attorney for investigation and report to Council. It was suggested that other localities be surveyed in regard to regulations, if any, governing the use of chimineas. At 8:00 p.m., the Mayor declared the meeting in recess for continuation of one closed session. At 8:15 p.m., the Council meeting reconvened in the City Council Chamber with all Members of the Council in attendance, with the exception of Council Member Wyatt, Mayor Smith presiding. COUNCIL: With respect to the Closed Meeting just concluded, Mr. Harris moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such 43 public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Mr. Carder and adopted by the following vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, and Mayor Smith ............................................................................................. -6. NAYS: None ........................................................................................... -0. (Council Member Wyatt was absent.) OATHS OF OFFICE-ARCHITECTURAL REVIEW BOARD: The Mayor advised that the terms of office of Robert B. Manetta and Kevin A. Deck as members of the Architectural Review Board will expire on October 1, 2002, and called for nominations to fill the vacancies. Mr. Harris placed in nomination the names of Kyle G. Ray and Robert B. Manetta. There being no further nominations, Mr. Ray was appointed and Mr. Manetta was reappointed as members of the Architectural Review Board, for terms commencing October 2, 2002, and ending October 1, 2006, by the following vote: FOR MESSRS RAY AND MANETTA: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, and Mayor Smith ............................................................... 6. (Council Member Wyatt was absent.) OATHS OF OFFICE-PENSIONS: The Mayor advised that there is a vacancy on the Board of Trustees, City of Roanoke Pension Plan, to fill a position that rotates between the City of Roanoke, City of Roanoke School Board, Roanoke Regional Airport Commission, Roanoke Valley Resource Authority and the Roanoke Valley Detention Commission; whereupon, he called for nominations to fill the vacancy. Mr. Harris placed in nomination the name of Efren T. Gonzalez (representative of the Roanoke Regional Airport Commission). There being no further nominations, Mr. Gonzalez was appointed as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2006, by the following vote: 44 FOR MR. GONZALEZ: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, and Mayor Smith ..................................................................................... 6. (Council Member Wyatt was absent.) Mr. Harris moved that the City of Roanoke residency requirement be waived. The motion was seconded by Mr. Dowe and adopted. OATHS OF OFFICE-FIFTH PLANNING DISTRICT COMMISSION: The Mayor advised that there is a vacancy on the Roanoke Valley-Alleghany Regional Commission, created by the resignation of Evelyn S. Lander, resigned, and called for nominations to fill the vacancy. Mr. Harris placed in nomination the name of R. Brian Townsend. There being no further nominations, Mr. Townseqd was appointed as a member of the Roanoke Valley-Alleghany Regional Commission to fill the unexpired term of Evelyn S. Lander, resigned, ending June 30, 2003, by the following vote: FOR MR. TOWNSEND: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, and Mayor Smith ..................................................................................... 6. (Council Member Wyatt was absent.) OATHS OF OFFICE-TRAFFIC: The Mayor advised that there is a vacancy on the City of Roanoke Transportation Safety Commission, created by the resignation of Dawn T. Erdman, and called for nominations to fill the vacancy. Mr. Harris placed in nomination the name of E. W. Tibbs. There being no further nominations, Mr. Tibbs was appointed as a member of the City of Roanoke Transportation Safety Commission, for a term ending October 31, 2004, by the following vote: FOR MR. TIBBS: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, and Mayor Smith .............................................................................................. -6. (Council Member Wyatt was absent.) Mr. Harris moved that the City of Roanoke residency requirement be waived. The motion was seconded by Mr. Dowe and adopted. OATHS OF OFFICE-BUILDINGS/BUILDING DEPARTMENT: The Mayor advised that the term of office of Barry W. Baird as a member of the New Construction Code, Board of Appeals, will expire on September 30, 2002, and called for nominations to fill the vacancy. Mr. Harris placed in nomination the name of Barry W. Baird. There being no further nominations, Mr. Baird was reappointed as a member of the New Construction Code, Board of Appeals, for a term ending September 30, 2007, by the following vote: FOR MR. BAIRD: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, and Mayor Smith .............................................................................................. -6. (Council Member Wyatt was absent.) OATHS OF OFFICE-ROANOKE CIVIC CENTER: The Mayor advised that the terms of office of Mark E. Feldmann and Sandra W. Ryals as members of the Roanoke Civic Center Commission will expire on September 30, 2002; Ms. Ryals has declined to serve another term, and called for nominations to fill the vacancies. Mr. Harris placed in nomination the names of Mark E. Feldmann and Paul P. Anderson. There being no further nominations, Mr. Feldmann was reappointed and Mr. Anderson was appointed as members of the Roanoke Civic Center Commission, for terms ending September 30, 2005, by the following vote: FOR MESSRS. FELDMAN AND ANDERSON: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, and Mayor Smith ..................................................... 6. (Council Member Wyatt was absent.) At 8:20 p.m., the Mayor declared the meeting in recess to be reconvened on Wednesday, September 18, 2002, at 7:00 p.m., in the Virginia Room of The Hotel Roanoke, for a dinner meeting with lan Lockwood, Senior Transportation Engineer, Glatting Jackson Kercher Anglin Lopez Rinehart, Inc. 46 The City Council meeting reconvened on Wednesday, September 18, 2002, at 7:15 p.m., in the Virginia Room, The Hotel Roanoke, for an informal dinner meeting with lan Lockwood, Senior Transportation Engineer with the firm of Glatting Jackson Kercher Anglin Lopez Rinehart, Inc., which is located in the State of Florida. PRESENT: Council Members William D. Bestpitch, William H. Carder, M. Rupert Cutler, Linda F. Wyatt and Mayor Ralph K. Smith (arrived at 8:20 p.m.) ..... 5. ABSENT: Vice-Mayor C. Nelson Harris and Council Member Alfred T. Dowe, Jr.- ........................................................................................................ 2. OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City Clerk. OTHERS PRESENT: lan Lockwood, Senior Transportation Engineer, Glatting Jackson Kercher Anglin Lopez Rinehart, Inc.; Fredrick Williams, First Vice- Chairperson, Roanoke Neighborhood Partnership Steering Committee; R. Brian Townsend, Director, Department of Planning and Code Enforcement; Kenneth H. King, Manager, Streets and Traffic; and Stephen S. Niamke, Neighborhood Partnership Coordinator. TRAFFIC-PLANNING-ROANOKE NEIGHBORHOOD PARTNERSHIP: Mr. Lockwood, a traffic calming specialist, visited the City of Roanoke at the invitation of the Roanoke Neighborhood Partnership Steering Committee. The Members of Council, City staff and the first Vice-Chair of the Roanoke Neighborhood Partnership Steering Committee engaged in conversation with Mr. Lockwood over dinner. Following tours of the City of Roanoke and meetings with City Council, neighborhood representatives, and civic and business leaders, Mr. Lockwood was scheduled to speak at a public meeting to be held on Thursday, September 19, 2002, at 6:30 p.m., at the Lucy Addison Middle School Auditorium, with regard to ways to re-create City streets as inviting public places. 47 The City Council meeting was adjourned at 10:15 p.m. APPROVED ATTEST: Mary F. Parker City Clerk Ralph K. Smith Mayor MINUTES OF ROANOKE CITY AUDIT COMMITTEE October 15, 2002 1. CALL TO ORDER: The meeting of the Roanoke City Audit Committee was called to order at 1:00 p.m. on Tuesday, October 15, 2002, with Chair, Linda F. Wyatt, presiding. The roll was called by Mrs. Powers Audit Committee Members Present: Linda F. Wyatt, Chair William D. Bestpitch William H. Carder Dr. M. Rubert Cutler Alfred T. Dowe, Jr. Others Present: Drew Harmon, Municipal Auditor Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Rolanda Johnson, Asst. City Manager for Community Development Chip Snead, Asst. City Manager for Operations Major James Brubaker, Sheriff's Department Ann Shawver, Deputy Director of Finance Chris Slone, Public Information Officer Mike Tuck, Assistant Municipal Auditor Pamela Mosdell, Senior Auditor Kevin Nicholson, Senior Auditor Brian Garber, Senior Auditor Evelyn Powers, Administrative Assistant Todd Jackson, Roanoke Times Reporter 2. INTERNAL AUDIT REPORTS: B. C. D. E. Data Mining Sheriff Canteen and Jail Inmate Fund Police Department Cash Funds Civic Center Audit Findings Follow-Up Mrs. Wyatt ordered that the internal audit reports be received and filed. There were no objections to the order. Mrs. Wyatt recognized Mr. Harmon for comments. Mr. Harmon reported that each in-charge auditor would brief the Committee on the individual reports. Pamela Mosdell briefed the Committee on the Data Mining audit Audit Committee Minutes Page 2 report. Mr. Dowe asked if this was something that the audit department has done before. Mr. Harmon responded that this was the first time that the audit department had used this technique. Mr. Dowe said that he hoped that the audit department would continue performing this type of audit work. There were no further questions. Mr. Harmon reported to the Committee that the Auditor of Public Accounts had revised the specifications regarding the Sheriff's annual audit. Mr. Nicholson who was the in- charge auditor briefed the Committee on the audit. Dr. Cutler asked what type of expenditures was purchased from the Canteen account. Mr. Nicholson reported that they purchased items such as uniforms, shoes, and bedding. Mr. Harmon responded that they also purchased items such as newspapers and magazines to benefit all inmates. Mrs. Wyatt requested that we describe some to the recommended accounting changes. Mr. Harmon reported that the audit looked at three different areas in addition to the routine canteen fund audit. The areas were the work release program, telephone commissions, and medical co-payments. Mr. Harmon said that these funds were hard to follow because the funds are commingled. Mr. Harmon said that the Sheriff and Finance have agreed to track these funds for better accountability. Dr. Cutler asked about the medical co-payment. Major Brubaker explained that the inmates paid a $10 medical co-payment for medical and a $5 co-payment for prescription drugs. Major Brubaker said that no inmate is ever denied medical benefits. Mrs. Wyatt said that she was happy to witness how well the Sheriff and the audit department worked together. Mr. Garber briefed the Committee on the Police Department Cash Funds audit. Mr. Garber reported that there were no reportable findings. Mr. Carder said to inform the Chief on a job well done. There were no further questions. Mrs. Mosdell briefed the Committee on the Civic Center audit. Mr. Bestpitch was concerned that management's response regarding the findings did not respond to the recommendations by auditing. Mr. Harmon responded to the Committee that he gave management little time to respond to the report. Mr. Harmon said that the Purchasing Department is working on a Purchasing Manual and that the draft clearly states that all departments must go through the Purchasing Department in regards to procurement activities such as the findings at the Civic Center. Ms. Burcham said that the purchasing concerns have been discussed with the entire organization and that the entire organization has increased responsibility and accountability in regards to the purchasing activities of the City. Mr. Bestpitch said that his concern was to have these activities apply across the board and to get the situation straight. Ms. Burcham said that as soon as the problem at the Civic Center was identified that management took immediate steps to correct the situation and a different approach is now in place. Ms. Burcham said that this is a good reason for having an audit department they identify areas of weakness and recommend ways to provide better systems and internal controls. Mr. Bestpitch asked if the City was going to go through an outside vendor to provide part-time staffing at the Civic Center. Ms. Burcham said that at the present time she did not see any reason why the City needed to use an outside vendor. She said that she did not want to say never because things could change, but for now all related departments such as Finance, Human Resources, City Attorney's Office, and Audit Committee Minutes Page 3 Purchasing had met and agreed that the City could handle the hiring of the part-time staff at the Civic Center. Mr. Dowe asked what other additional work was planned for the Civic Center. Mr. Harmon reported to the Committee that he plans on looking at the event accounting records as soon as new accounting staff is hired. Mr. Harmon reported that the current Accountant is retiring in November. There were no further questions. Mr. Harmon briefed the Committee on the Audit Findings Follow-Up audit. Mr. Harmon reported to the Committee that the departments had done an outstanding job clearing the findings and that 48 of the 54 findings were satisfied. Mr. Carder thanked the City Manager for her outstanding role in making sure these items were taken care of, and the Auditing department for a thorough job. Mr. Bestpitch asked if there were any reports on the results of the fuel tank leak test to ensure that the City was in compliance with environmental regulations. Mr. Bestpitch wanted to make sure that no tanks tested positive for leaks. Mrs. Mosdell said there were no problems with the test. 3. UNFINISHED BUSINESS: A. Retirement Audit Report - Update from Director of Finance Mr. Hall reported to the Committee that the June 6, 2002 Audit Committee agenda included a report on retirement. This report has a finding regarding a $1,300 expenditure that did not comply with City Administrative policies. Mr. White, the former Audit Committee Chairman, recommended that this issue be discussed with the Pension Board of Trustees. On October 9, 2002, the Pension Board of Trustees approved a motion to comply with applicable City Administrative Policies and Procedures, unless otherwise provided for in the City Code sections pertaining to Pensions and Retirement, or unless the Board approved in advance, or in the case of an emergency, with permission of the Chair, to deviate from a specific policy. For example, should the Board want to send flowers or some other type of memoriam due to the death of a Board member. It was agreed that occurrences of this nature would be infrequent and involve relatively small amounts of funds. NEW BUSINESS: There was no new business to come before the Committee. OTHER BUSINESS: There was no other business to come before the Committee. Audit Committee Minutes 6. ADJOURNMENT: There being no further business, the meeting was adjourned at 1:31 p.m. Linda F. Wyatt, Chair Page 4 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~¢i.roanoke.va.us November 6, 2002 File//15-110-207 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Margaret R. Baker, Secretary City of Roanoke Industrial Development Authority 2140 Windsor Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Baker: This is to advise you that Stark H. Jones has qualified as a Director of the Industrial Development Authority of the City of Roanoke, for a term ending October 20, 2006. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh pc: Stephanie M. Moon, Deputy City Clerk H:X, Agenda.02hNovember 4, 2002 correspondence.wpd Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Stark H. Jones, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Director of the Industrial Development Authority of the City of Roanoke, for a term of four years commencing October 21,2002, and ending October 20, 2006, according to the best of my ability. Subscribed and sworn to before me this ~ day o~ 2002. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK H:~Agenda.02\October 15, 2002 correspondence.wpd CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk November 6, 2002 File #15-110-230 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Judith M. St. Clair, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. St. Clair: This is to advise you that Betty Branch has qualified as a member of the Roanoke Arts Commission, for a term ending June 30, 2005. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh pc: Stephanie M. Moon, Deputy City Clerk H:~Agenda.02~November 4, 2002 correspondence.wpd Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Betty Branch, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission, for a term ending June 30, 2005, according to the best of my ability. Subscribed and sworn to before me this/3-- day of ~cJ'-~'e-2002. ARTHUR B. CRUSH, III, CLERK , I;;ltl~'Y CLERK N:\CKMHl~Agenda.02\October 3, 2002.Oaths.wpd CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk November 6, 2002 File #15-110-249 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Martha P. Franklin, Secretary Architectural Review Board Roanoke, Virginia Dear Ms. Franklin: This is to advise you that Robert B. Manetta has qualified as a member of the Architectural Review Board, for a term ending October 1,2006. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh pc: Stephanie M. Moon, Deputy City Clerk H:~Agenda.02\November 4, 2002 correspondence.wpd Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Robert B. Manetta, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Architectural Review Board, commencing October 2, 2002, and ending October 1,2006, according to the best of my ability. Subscribed and sworn to before me this I_~ day of ~ ¢ T' 2002. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK N:\CKMHl~Agenda.02\September 16, 2002.Oaths.wpd CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk November 6, 2002 File #2-27 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36112-110402 providing for acquisition of certain property rights needed by the City for the Florida Avenue Drainage Project, said property described as Official Tax Nos. 2450438, 2450434, 2450403, 2450422, 2450407, and 2450408; setting a limit on the consideration to be offered by the City; providing for the City's acquisition of such property rights; and dispensing with the second reading of this ordinance by title. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Jesse A. Hall, Director of Finance Philip C. Schirmer, City Engineer Michael McEvoy, Director of Utilities Jesse H. Perdue, Jr., Manager, Water Division H:~genda.02~Novembcr 4, 2002 correspondence.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of November, 2002. No. 36112-110402. AN ORDINANCE providing for the acquisition of certain property rights needed by the City for the Florida Avenue Drainage Project; setting a limit on the consideration to be offered by the City; providing for the City's acquisition of such property rights; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. To provide for the improvement of storm drainage in the vicinity of Florida Avenue, the City wants and needs certain property rights across property bearing Roanoke City Tax Nos. 2450438, 2450434, 2450403, 2450422, 2450407 and 2450408, as set forth in the City Manager's letter and attachment thereto dated November 4, 2002. The proper City officials are authorized to acquire these property rights for such consideration as the City Manager may deem appropriate, subject to the limitation set out below and subject to applicable statutory guidelines. All requisite documents shall be upon form approved by the City Attorney. 2. The City Manager is directed on behalf of the City to offer the landowners such consideration for the property rights as deemed appropriate; provided, however, the total consideration offered or expended and any and all necessary closing costs, including but not limited to appraisals, title reports, preparation of necessary documents and recordation costs, shall not exceed $3,000.00 without further authorization of Council. Upon I:\CLERK~NOVEMBER 4\0-I~ FLORIDAAVEDRAINAGEPROJ(DLC) I 10402.DOC the acceptance of an offer and upon delivery to the City of deeds, approved as to form and execution by the City Attorney, the Director of Finance is directed to pay the consideration to the owners of the interests conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. I:\CLERKXNOVEMBER 4\O-LA FLORIDAAVEDRAINAGEPROJ(DLC)110402.DOC CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com November 4, 2002 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Property Rights Acquisition for Florida Avenue Drainage Project Dear Mayor Smith and Members of City Council: The homeowner at 2412 Florida Avenue has experienced draina.~e problems with an undersized storm drain system for the past 40 years. In the past year, an adjoining church has extended the public storm drain close enough to Florida Avenue that City forces can now extend a new storm drain the remaining distance to the problem area on Florida Avenue. Construction of this storm drain project will require acquisition of drainage easements. Authorization is needed to move forward with procurement of title work and document preparation related to acquisition of the necessary property rights. See Attachment #1 for a list of properties affected. It is anticipated that the necessary property rights will be donated. See Attachment #2 for exhibit of properties. Funding of $3,000 for expenses related to property acquisition is available in capital project account 008-530-9734-9050, Miscellaneous Storm Drains Part 2. Recommended Action(s): Authorize the City Manager to acquire all property rights as shown on the attached list. Said property rights may be acquired following a satisfactory environmental site inspection by negotiation or eminent domain, and may include fee simple, permanent easements, temporary construction easements, rights of way, licenses or permits, etc. DLB/SEF City Manager Attachment C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Philip C. Schirmer, City Engineer #CM02-00237 ATTACHMENT 1 Florida Avenue Drainage Project Tax No. Property Owner Property Ri.qhts 2450438 2450434 2450403 2450422 2450407 2450408 Davis C. Murphy, Jr. Richard A. Goodman Rudolph L. King High Street Baptist Church Trs. Loretta W. Jones Herman & Lillian Hensley Drainage Easement Drainage Easement Drainage Easement Drainage Easement Drainage Easement Drainage Easement Attachment #2 ,~'-loz'J.d a Avenue ! Tax Parcel Tax Parcel Tax Parcel TaX Parcel Tax Parcel Tax Parcel ~j Exhibit Showing Permanent Stormdrain Easement 12450438 approxJmately 9t5 sq fL !2450434 approximately 1845 sq ft !2450403 approxima~el~ 1582 sq ~t !24§0:42~ aPproximately 3660 ~q ft ~2450407 apProx~a~elY 1223 sq ft 2450408 appro~ma~ely 624 sq f[ MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-153 6 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us November 6, 2002 File ff405-468 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Edward F. Martella, Director of Homeland Security Tectonic Engineering Consultants 804 Moorefield Park Drive, Suite 100 Richmond, Virginia 23236 Dear Mr. Martella: I am enclosing copy of Resolution No. 36113-110402 authorizing a contract with Tectonic Engineering Consultants P.C., for development of a vulnerability assessment, emergency response/operating plan, security enhancements and design, or a combination of all of these items for the City of Roanoke's water system, in the amount of $89,500.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure pc: Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Michael McEvoy, Director of Utilities Jesse H. Perdue, Jr., Manager, Water Division Philip C. Schirmer, City Engineer Jeffrey H. Powell, Director, General Services Robert H. Bird, Acting Manager, Purchasing H:~Agenda.02XNovember 4, 2002 correspondence.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of lqovember, 2002. blo. 36113-110402. A RESOLUTION authorizing a contract with Tectonic Engineering Consultants P.C. for the development of a vulnerability assessment, emergency response/operating plan, security enhancements and design or a combination of all of these items for the City of Roanoke's water system. BE IT RESOLVED by the Council of the City of Roanoke tha~t: 1. The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, a contract with Tectonic Engineering Consultants P.C. for the development of a vulnerability assessment, emergency response/operating plan, security enhancements and design or a combination of all of these items for the City of Roanoke's water system, in the amount of $89,500, as described in the City Manager's letter to Council dated November 4, 2002. 2. The form of the contract shall be approved by the City Attorney, all as more particularly set forth in the City Manager's letter to this Council dated November 4, 2002. ATTEST: City Clerk. H:~vleasures\Tec~onic vulnerability study.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com November 4, 2002 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable Rupert M. Cutler, Council Member Honorable Alfred T. Dowe, Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Contract for Vulnerability Assessment, Emergency Response/Operating Plan, and Security Enhancement for the City's Water System Background: In response to the attacks of September 11,2001, the United States Environmental Protection Agency (EPA) received a supplemental appropriation from Congress to improve the safety and security of the nation's water supplies. Grant money from EPA was made available for large systems that serve populations over 100,000 such as is the case with the City of Roanoke's water system. In December, 2001 the U.S. House of Representatives passed legislation that will require all water utilities serving over 3,300 people to complete vulnerability assessments of their potable water systems. In April 2002, the Water Division applied for a $115,000 grant from EPA to be used by the City Water Division in accordance with EPA requirements/guidelines to develop a vulnerability assessment (VA), emergency response/operating plan (EOP), security enhancement and design or a combination of these efforts. Randall Funding and Development, the grant writing firm under contract with the Honorable Mayor and Members of Council Proposal to Conduct Vulnerability Assessment November 4, 2002 Page 2 City, assisted in the preparation of grant application materials. This assistance is offered to the City of Roanoke for 100% of all approved costs incurred up to, but not exceeding $115,000 and the City is under no obligation to provide matching funds. On June 17, 2002 the City received notification from the Environmental Protection Agency stating that the $115,000 grant application had been approved and Council accepted the grant and appropriated the funding on August 5, 2002. On August 26, 2002, after proper advertisement, proposals for the above work were received from 11 engineering firms. Three (3) firms were short listed and interviewed. The firm of Tectonic Engineering Consultants P.C. was selected. City staff has negotiated an acceptable agreement for the above work in the form of a lump sum fee of $89,500.00. Recommended Action: Accept the proposal from Tectonic Engineering Consultants P.C. in the amount of $89,500 and authorize the City Manager to enter into a Contract with such firm for the above work for that amount, with the Contract to be approved as to form by the City Attorney. DLB:je C; Respectfully submitted,, City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Mike McEvoy, Director of Utilities Jesse H. Perdue, Jr., Water Division Manager Phil Schirmer, City Engineer CM02-00240 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk November 6, 2002 File #60-178-200-236 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36115-110402 authorizing the appropriate City officials to execute Amendment No. 3 to the 2000 - 2001 Community Development Block Grant Funding Administration Agreement with the Roanoke Redevelopment and Housing Authority, providing the necessary funding to continue the infrastructure improvements associated with the Lincoln 2000 HOPE VI Community Revitalization Program Project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority, P. O. Box 6359, Roanoke, Virginia 24017 Jesse A. Hall, Director of Finance Michael McEvoy, Director of Utilities Jesse H. Perdue, Jr., Manager, Water Division Frank E. Baratta, Budget Team Leader H:~Agenda.02XaNovember 4, 2002 correspondence.wpd IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 4th day of November, 2002. No. 36115-110402. A RESOLUTION authorizing the appropriate City officials to execute Amendment No. 3 to the 2000 - 2001 Community Development Block Grant Funding Administration Agreement with the Roanoke Redevelopment and Housing Authority Agreement, providing the necessary funding to continue the infrastTucture improvements associated with the Lincoln 2000 HOPE VI Community Revitalization Program Project. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or Assistant City Manager, and the City Clerk, are hereby authorized, for and on behalf of the City, to execute and attest, respectively, Amendment No. 3 to the 2000 - 2001 Community Development Block Grant Funding Administration Agreement with the Roanoke Redevelopment and Housing Authority Agreement, providing funding to continue the infrastructure improvements associated with the Lincoln 2000 HOPE VI Community Revitalization Program Project, as more particularly set forth in the City Manager's letter dated November 4, 2002, to this Council. 2. Amendment No. 3 shall be approved as to form by the City Attorney. ATTEST: H: ~ES OLUTIONSkR-AMDNO3 -CDBG-RRHA 110402.DOC City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk November 6, 2002 File #60-178-200-236 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36114-110402 amending and reordaining certain sections of the 2002-03 Water and Water Pollution Control Funds Appropriations, providing for appropriation of funds, in connection with execution of Amendment No. 3 to the 2000- 01 Community Development Block Grant Funding Administration Agreement with the Roanoke Redevelopment and Housing Authority, to provide funds for continuation of infrastructure improvements associated with the Lincoln 2000/HOPE VI Community Revitalization Program Project; and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Darlene L. Burcham, City Manager Michael McEvoy, Director of Utilities Jesse H. Perdue, Jr., Manager, Water Division Barry L. Key, Director, Office of Management and Budget Frank E. Baratta, Budget Team Leader H :kAgenda.02kNovernber 4, 2002 correspondence.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of November, 2002. No. 36114-110402. AN ORDINANCE to amend and reordain certain sections of the 2002-2003 Water and Water Pollution Control Funds Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2002-2003 Water and Water Pollution Control Funds Appropriations be, and the same are hereby, amended and reordained to read as follows, in part: Water Fund Appropriations Capital Outlay $ 8,630,419 Hope VI Infrastructure Improvements (1) ................................................. 276,000 Retained Earninqs Retained Earnings - Available for Appropriation (2) .................................... $ 496,854 Water Pollution Control Fund Appropriations Capital Outlay $63,741,277 Hope VI Infrastructure Improvement (3) ................................................... 711,000 Retained Earnings Retained Earnings - Available for Appropriation (4) .................................... $ 4,958,752 1) Appropriated from General Revenue (002-410-9627-9003) $ 89,000 2) Retained Earnings- Available For Appropriation (002-3348) (89,000) 3) Appropriated from General Revenue (003-410-9628-9003) 266,000 4) Retained Earnings- Available for Appropriation (003-3348) (266,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com November 4, 2002 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Amendment No. 3 to Community Development Block Grant (CDBG) Funding Administration Agreement with the Roanoke Redevelopment and Housing Authority (RRHA) Background: As part of its ongoing efforts to improve public housing at the Lincoln Terrace Development, the RRHA applied for and has been awarded a $15.1 million HOPE VI Revitalization Grant from the U.S. Department of Housing and Urban Development ("HUD"). In support of the RRHA HOPE VI application, the City committed to provide up to $3 million in financial assistance from federal and local funding sources for (1) infrastructure costs ($2.1 million) of the Lincoln 2000/HOPE VI Project and (2) housing rehabilitation and construction funding ($900,000) in the Washington Park neighborhood. (The $900,000 for housing assistance is being handled through separate agreements with the Authority). Infrastructure funding to be provided by the City will support improvements in public rights-of-way and publicly dedicated easements, including, but not limited to, construction and reconstruction of streets, curbs, gutters and sidewalks and water and sewer utilities. Such improvements are described in detail in the Comprehensive Development Plans approved by the City and incorporated by reference into the Agreement. By Budget Ordinance 35262-040201 and Resolution No. 35263-040201, City Council approved the execution of the original Agreement dated July 1,2000, providing $600,000.00 from federal and local funding sources. Amendment No. 1 extended the Agreement period from September 30, 2001 to December 30, 2001. Amendment No. 2 extended the Agreement period to June 30, 2003 and increased funding by $750,000 for additional infrastructure improvements in the project area for a total of $1.35 million allocated to the project under the Agreement. Honorable Mayor and Members of Council November 4, 2002 Page 2 Considerations: The City will provide the RRHA a total of $2.1 million for infrastructure improvements in three yearly installments, $600,000, $750,000, and $750,000. Of the third installment of $750,000, City Council authorized the appropriation of $100,000 of General Funds and $295,000 of CDBG funds in FY 02. A third amendment to the Agreement with the RRHA is necessary in order to provide the additional funding for the RRHA to continue the infrastructure improvements associated with the Lincoln 2000 project. This allocation will fulfill the City's financial commitment to the RRHA in support of the infrastructure improvements associated with the Lincoln 2000 project. The remaining $355,000 is to be appropriated as follows: Source Account Name Amount Sewer Fund Retained earnings $ 266,000 Water Fund Retained earnings $ 89,000 Recommended Action: Authorize the City Manager to execute Amendment No. 3 to the 2000/01 CDBG Agreement with the RRHA, similar in content to Attachment 1. Appropriate funding in the amount of $266,000 from the Sewer Fund retained earnings and $89,000 from the Water Fund retained earnings to accounts in each respective fund entitled "Lincoln 2000/HOPE VI Infrastructure". City Manager Attachment C~ Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Frank Baratta, Budget Team Leader CM02-00226 AMENDMENT No. 3 This Amendment No. 3 is made and entered into this __ day of November, 2002, by and between the City of Roanoke ("Grantee") and the Roanoke Redevelopment and Housing Authority ("Subgrantee"). WITNESSETH: WHEREAS, by Resolution No. 35263-040201, the Roanoke City Council approved the execution of a subgrant agreement ("Agreement") between the Grantee and the Subgrantee, and by Ordinance No. 35262-040201, appropriated funds therefor; and WHEREAS, by Resolution No. 3185, the Subgrantee's Board of Commissioners approved the execution of this Agreement between the Grantee and the Subgrantee; and WHEREAS, the Grantee and the Subgrantee mutually agreed to Amendment No. 1 to this Agreement, which extended the performance period of this Agreement to December 30, 2001; and WHEREAS, by Resolution No. 35609-101801, the Roanoke City Council approved the execution of this Amendment No. 2 to the Agreement and, by Ordinance No. 35608-101801, appropriated funds therefor; and WHEREAS, by Resolution No. XXXXX-110402, the Roanoke City Council approved the execution of this Amendment No. 3 to the Agreement and, by Ordinance No. XXXXX-110402, appropriated funds therefor; and WHEREAS, the Grantee and the Subgrantee mutually desire to continue the infrastructure improvements associated with the Lincoln 2000 Infrastructure Improvements project; NOW THEREFORE, the Grantee and the Subgrantee do mutually agree to this Amendment No. 3, which increases the funding provided by the Grantee under the Agreement as follows: Part 3, BUDGET, shall be revised to read: 3. BUDGET: The total funding provided by the City under this Agreement shall not, without amendment of the Agreement, exceed $2,100,000. Funding sources and amounts are as follow: Page 1 of 3 Source Amount CDBG Funds General Funds Sewer Funds Water funds TOTAL $813,000.00 300,000.00 711,000.00 276,000.00 $2,100,000.00 Expenditures from each funding source will be in accordance with the use limitations given in section 1 .b. above. The Agreement, dated July 1,2000, Amendment No. 1, dated September 24, 2001, and Amendment No. 2, dated December 30, 2001 shall remain unchanged in all other terms and provisions. IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year hereinabove written: ATTEST: FOR THE GRANTEE: By By Mary F. Parker, City Clerk Darlene L. Burcham, City Manager ATTEST: FOR THE SUBGRANTEE: By By Secretary of the Board John P. Baker, Executive Director Page 2 of 3 APPROVED AS TO CDBG/HOME ELIGIBILITY APPROVED AS TO FORM Dept. of Management and Budget Assistant City Attorney APPROVED AS TO EXECUTION APPROPRIATION AND FUNDS REQUIRED FOR THIS CONTRACT CERTIFIED Assistant City Attorney Director of Finance Date Acct. Nos. 002-410-9627-9065 ($276,000) 003-410-9628-9065 ($711,000) 008-410-9626-9065 ($300,000) 035-G01-0137-5296 ($253,000) 035-G02-0237-5296 ($265,000) 035-G03-0337-5296 ($295,000) Page 3 of 2 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk November 6, 2002 File #5-20-60-236 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36117-110402 accepting the Driving Under the Influence Enforcement Grant offer made to the City by the Commonwealth of Virginia's Department of Motor Vehicles, in the amount of $15,000.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Jesse A. Hall, Director of Finance Rolanda A. Johnson, Assistant City Manager for Community Development A. L. Gaskins, Chief of Police H:XAgenda.02~November 4, 2002 correspondence.wpd I2q THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The /41:h day of blovember, 2002. lqo. 36117-110402. A RESOLUTION accepting the Driving Under the Influence Enforcement Grant offer made to the City by the Commonwealth of Virginia's Department of Motor Vehicles and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the offer made to the City by the Commonwealth of Virginia, Department of Motor Vehicles of the Driving Under the Influence Enforcement grant in the amount of $15,000, such grant being more particularly described in the letter of the City Manager, dated November 4, 2002, upon all terms, provisions and conditions relating to the receipt of such funds. 2. The City Manager and the City Clerk, are hereby authorized to execute, seal and attest, respectively, the grant agreement and all necessary documents required to accept this grant, including any documents providing for indemnification from the City that may be required for the City's acceptance of this grant, all such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Commonwealth of Virginia, Department of Motor Vehicles in connection with the City's acceptance of this grant. ATTEST: City Clerk CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk November 6, 2002 File #264-316 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36116-110402 amending and reordaining certain sections of the 2002-03 Grant Fund Appropriations, providing for appropriation of $15,000.00, in connection with execution of a grant agreement with the Virginia Department of Motor Vehicles for a DrivedOccupant Awareness Grant, and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Darlene L. Burcham, City Manager Rolanda A. Johnson, Assistant City Manager for Community Development A. L. Gaskins, Chief of Police HSAgenda.02~qovember 4, 2002 correspondence.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of November, 2002. No. 36116-110402. AN ORDINANCE to amend and reordain certain sections of the 2002-2003 Grant Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2002-2003 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read as follows, in part: / Appropriations Public Safety $2,468,139 DUI Overtime Grant - FY03 (1-2) ............................................................. 15,000 Revenues Public Safety $2,468,139 DUI Overtime Grant - FY03 (3) ................................................................. 15,000 1) Overtime Wages 2) FICA 3) State Grant Receipts (035-640-3415-1003) $ 13,934 (035-640-3415-1120) 1,066 (035-640-3415-3415) 15,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591. Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com November 4, 2002 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr. Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Driver/Occupant Awareness Grant Background: The Virginia Department of Motor Vehicles (DMV) is the administering agency for pass through funds provided by the United States Department of Transportation for highway safety projects in Virginia. DMV offers these funds to successful applicants for activities which improve highway safety in Virginia. In October 2002, DMV awarded the Roanoke Police Department $15,000 for overtime and related FICA expenditures associated with conducting selective enforcement activities which target Driving Under the Influence (DUI), speeding, and motor vehicle occupant safety. This is the seventh year Roanoke has received funds under this program. There is a statistically proven proportional correlation between levels of motor vehicle law enforcement and traffic accidents in the City of Roanoke. Historically, speed and alcohol are factors in 17 percent of Roanoke's motor vehicle accidents. This program allows officers to concentrate on alcohol impaired drivers and speeders at times when such violations are most likely to occur. Honorable Mayor and November 4, 2002 Page 2 Members of Council Recommended Action: Establish a revenue estimate and appropriate the $15,000 to grant fund accounts to be established by the Director of Finance. Authorize the City Manager to execute any required documents. DBL:fjd C: Respectfully submitted, Darlene L. Burcham City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Rolanda Johnson, Assistant City Manager A. L. Gaskins, Chief of Police CM02-00241 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk November 6, 2002 File #60-70-354 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36118-110402 amending and reordaining subsection (g) of {}33-17, Definitions; subsections (a), (b) and (d) of [}33-20, Notice of removal of weeds; preabatement hearing; and subsection (a) of {}33-21, Abatement of public nuisance, of Chapter 33, Vegetation, of the Code of the City of Roanoke (1979), as amended, to amend the definition of weed or weeds, and to amend the numbers of days allowed for abatement of a public nuisance; and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc~ The Honorable Robed P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of Virginia H:~Agenda.02'uNovember 4, 2002 correspondence.wpd Darlene L. Burcham October 18, 2002 Page 2 pc: The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia The Julian H. Raney, Jr., Chief Judge, General District Court The George W. Harris, Jr., Judge, General District Court The Vincent A. Lilley, Judge, General District Court The Francis W. Brukart, III, Judge, General District Court The Jacqueline F. Ward Talevi, Judge, General District Court John B. Ferguson, Chief Judge, Juvenile and Domestic Relations Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations Honorable Honorable Honorable Honorable Honorable Honorable The Honorable District Court The Honorable District Court The Honorable Court Philip Trompeter, Judge, Juvenile and Domestic Relations District The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate Michael R. Meise, Law Librarian Jesse A. Hall, Director of Finance Rolanda A. Johnson, Assistant City Manager for Community Development F. Mike Etienne, Acting Director, Housing and Neighborhood Services N:\CKMHl~Agenda.02XNovember 4, 2002 correspondence.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of November, 2002. No. 36118-110402. AN ORDINANCE amending and reordaining subsection (g) of §33-17, Defmitions; subsections (a), (b) and (d) of §33-20, Notice of removal of weeds; preabatement hearing; and subsection (a) of §33-21, Abatement of public nuisance, of Chapter 33, Vegetation, of the Code of the City of Roanoke (1979), as amended, to amend the definition of weed or weeds, and to amend the numbers of days ~llowed for abatement of a public nuisance; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Subsection (g) of §33-17, Definitions, subsection (a) of §33-20, Notice of removal of weeds; preabatement hearing, subsection (a) of §33-1, Abatement of public nuisance, of Chapter 33, Vegetation, of the Code of the City of Roanoke (1979), as amended, are hereby amended and reordained to read and provide as follows: §33-17. Definitions. For the purpose of this chapter, certain terms and words used herein shall be defined as follows: (g) Weed or weeds means any plant, grass or other vegetation over ten (10) inches height growing upon private property in the City of Roanoke, including, but not limited to, any sage brush, poison oak, poison ivy, o-ca-WeedAbatement Ailanthus Altissima (commonly called Tree of Heaven or Paradise Tree), ragweed, dandelions, milkweed, Canada thistle, and any other undesirable growth, excluding trees, ornamental shrubbery, vegetable and flower gardens purposefully planted and maintained by the property owner or occupant free of weed hazard or nuisance, cultivated crops, or undisturbed woodland not otherwise in violation. §33-20. Notice of removal of weeds; preabatement hearing. (a) Notwithstanding the criminal sanctions provided for elsewhere in this Code, and in addition to them, whenever the city manager determines that a public nuisance exists with respect to any parcel, the city manager shall mail by United States postal service certified mail to the owner of the parcel at the owner's address, as determined from public records, written notice that there exists a public nuisance with respect to the parcel and demand the abatement of the nuisance within seven (7) days following the mailing of the notice. Such notice, when so addressed and deposited with the postal service with proper postage prepaid, shall be deemed complete and sufficient. In the event that such notice is returned by the postal authorities or if the owner's address is unknown, the city manager shall cause a copy of the notice to be posted in a conspicuous place on the parcel. The posting shall be accomplished at least seven (7) days prior to abatement of the public nuisance with respect to that parcel. (b) The notice shall: (4) Advise that if the weeds or trash are not removed within the prescribed time, and that if the weeds and trash do not remain abated or removed, the city will proceed to abate the nuisance with the costs thereof together with an administrative fee and interest authorized by this article being specially assessed against the owner and the parcel; (d) Any notice sent by the City Manager to any owner of a parcel which, because of weeds or trash, has been declared a public nuisance under o-ca-WeedAbatement this article and which notice otherwise complies with the requirements of this section, shall constitute complete and sufficient notice for any similar condition during the same period of April 1 until November 1 in which the notice was sent. {}33-21. Abatement of public nuisance. (a) If the owner shall fail or neglect to complete abatement of the public nuisance as required within seven (7) days of mailing of notice or of posting, whichever is applicable, or if the owner fails to continue to comply with the requirements of this section, the city manager may direct in writing that city forces abate or complete the abatement of such public nuisance, or the city manager may contract for this abatement on behalf of the city with a private contractor. 2. Pursuant to the provisions of Section 12 of the City' Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. o-ca-WeedAbaternent CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com November 4, 2002 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable William D. Bestpitch, Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Weed Abatement Ordinance Background: As authorized by State law, City Council has enacted a Weed Abatement Ordinance under Section 33-19 of the Code of the City of Roanoke (1979). The Weed Abatement Ordinance allows the City to inspect for weeds violations on private property. A property is in violation of the ordinance if weeds or grass are 14 inches or higher, and violators are given 10 days to comply with the ordinance. Consideration: The current Weed Abatement Ordinance requires that weeds or grass be at least 14 inches tall in order to be a violation. After the initial inspection, the property owner is notified via certified mail to abate the violation within ten (10) days Honorable Mayor and Members of Council November 4, 2002 Page 2 following the mailing of the notice. If the property owner fails to comply within the 10-day period, the case is then turned over to a contractor who mows the property within five (5) days. However, code enforcement records of the Department of Housing and Neighborhood Services indicate that generally by the time the overgrown property is inspected and mowed by the contractor, the weeds or grass has grown to nearly 20 inches tall. Recommendation: City Council approve the attached amendment to Section 33-19 of the Code of the City of Roanoke to reduce the height limit for weeds from 14" to 10 inches, and the compliance timeframe from 10 to 7 days following the mailing of the notice; and to issue one notice for similar violations during the period of April 1 until November 1 of the year in which the notice was sent (enabling legislation authorizing the latter provision was authorized by the General Assembly in 2001 at the request of the City). This amendment is part of the City's effort to enhance its code enforcement response time and improve the overall quality of life in residential neighborhoods. Respectfully Submitted Darlene L. Burcham City Manager Attachment C~ Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Rolanda Johnson, Asst. City Manager for Community Development F. Mike Etienne, Acting Director, Housing and Neighborhood Services #CM02-00247 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va, us November 6, 2002 File #42 STEPHANIE M. MOON I~puty City Clerk SHEILA N. HARTMAN Assistant City Clerk Hall Associates, Inc Downtown Roanoke, Inc. Abne¥ Associates, Inc. linsignia Thalhimer Ladies and Gentlemen I am enclosing copy of Resolution No. 36119-110402 rejecting all bids received by the City in response to a Request for Proposal for operational management of the historic City Market Building. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002. On behalf of the City of Roanoke, thank you for submitting your bid for managing the City Market Building. Sincerely, Mary F. Parker, CMC City Clerk Enclosure pc: Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Jeffrey H. Powell, Director, General Services Robed H. Bird, Acting Manager, Purchasing Barry L. Key, Director, Office of Management and Budget Scott L. Motley, Economic Development Specialist H:~Agenda.02\November 4, 2002 correspondence.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of November, 2002. No. 36119-110402. A RESOLUTION rejecting all bids in response to the Request for Proposal for the operational management of the historic City Market Building. BE IT RESOLVED by the Council of the City of Roanoke that: 1. All bids received by the City in response to the Request for Proposal (RFP #02- 07-12) for the operational management of the historic City Market Building, are hereby REJECTED. 2. The City Clerk is directed to notify all bidders and to express to each the City's appreciation for said bids. 3. The City Manager is authorized to make any changes in the scope of the project or the procurement documents deemed advisable and to cause the revised project to be readvertised for bids. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE C1TY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com November 4, 2002 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice-Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Rejection of all Proposal Received in Response to RFP #02-07-12 for Management of City Market Building Background: The City currently leases the City Market Building at 32 Market Square, to Downtown Associates, LP (Downtown Associates). Downtown Associates has notified the City it will not exercise any options to renew the current agreement. Therefore, Downtown Associates will vacate the facility December 31,2002. With Council's approval, the City advertised a Request For Proposal (RFP #02-07-12) for "Operational Management for the historic City Market Building" on August 9, 2002. In response to this request the City received three proposals. After receiving the three proposals, city staff reviewed each proposal and listened to oral presentations from each firm. As the RFPs were being reviewed, new information about the Market Building and its current conditions and operations were being uncovered. Also, as staff continued to research the matter, better information regarding the management approach for similar facilities was identified. Considerations: The Market Building is a focal point in the downtown area. It is extremely important that the management company hired be the best company to provide the services needed for the management of this facility. All proposals received attempted to address all points of the RFP; however, as new information has become available it is extremely Mayor Smith and Members of Council Page 2 November 4, 2002 important to receive proposals that can respond to this new information and give the city the opportunity to make a most informed decision based on the firm that can best meet the complete needs of the facility. Recommended Action: Reject all proposals received in response to RFP #02-07-12 and authorize the City Manager to revise the RFP and re-advertise the revised RFP to secure a management company for the Market Building based on the most current information received about this project. Respectfully submitted, Darlene L. Burcham City Manager DLB:slm C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Barry L. Key, Director of Department of Management and Budget Robert H. Bird, Acting Purchasing Manager Scott L. Motley, Economic Development Specialist CM02-00242 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us November 6, 2002 File #5-301 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Nick Picerno, President Southern Software, Inc. 150 Perry Drive South Pines, North Carolina 28387 Dear Mr. Picerno: I am enclosing copy of Resolution No. 36120-11040'2 accepting the proposal of Southern Software, Inc., to provide incident based reporting software and services for the City of Roanoke's Police Department, upon certain terms and conditions, in the amount of $83,595.00; and rejecting all other bids received by the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure pc: Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Joe D. Slone, Director, Department of Technology Jeffrey H. Powell, Director, General Services Robert H. Bird, Acting Manager, Purchasing Barry L. Key, Director, Office of Management and Budget A. L. Gaskins, Chief of Police HrXAgenda.02\November 4, 2002 correspondence.wpd MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us November 6, 2002 File #5-301 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk John Lewis, President DaPro Systems, Inc. 3247 Electric Road, S. W. Roanoke, Virginia 24018 Frank Traylor, President Visiontek, Inc. 1000 McCaslin Boulevard, Suite 310 Superior, Colorado 80027 Gentleman: I am enclosing copy of Resolution No. 36120-110402 accepting the proposal of Southern Software, Inc., to provide incident based repealing software and services for the City of Roanoke's Police Department, upon certain terms and conditions, in the amount of $83,595.00; and rejecting all other bids received by the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002. On behalf of the City of Roanoke, thank you for submitting your bid on the abovedescribed software and services. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure H%~genda.02\November 4, 2002 correspondence.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of November, 2002. No. 36120-110402. A RESOLUTION accepting the proposal of Southern Software, Inc., to provide incident based reporting software and services for the City of Roanoke's Police Department upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for same; and rejecting all other proposals made to the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The proposal of Southern Software, Inc., to provide incident based reporting software and services for the City of Roanoke's Police Department at a cost of $83,595,/all as more fully set forth in a letter to Council dated November 4, 2002, be and is hereby ACCEPTED. 2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to execute and attest, respectively, upon form approved by the City Attorney, a contract with Southern Sofl~vare, Inc., for the provision of incident based reporting software and services for the City's Police Department. 3. Any and all other proposals made to the City for providing incident based reporting soRware and services are hereby REJECTED, and the City Clerk is directed to notify each such offeror and to express to each the City's appreciation for such proposal. ATTEST: City Clerk. H:hMeasures'~lBR Software for police.doc 1 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com November 4, 2002 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Request For Proposal for Mobile Incident Based Reporting for Police Applications RFP No.02-01-05 Background: In order to effectively take advantage of the Panasonic CF28 Mobile Computer Terminals (MCTs) that are in use in all 55 Police patrol vehicles and streamline Police Department operations, the City of Roanoke solicited proposals from qualified vendors to provide software and services for the following: · Virginia State Certified Incident Based Reporting software to be run on Panasonic CF-28 computers in the City's Police Patrol vehicles. · Develop or assist in the development of both front and backend interfaces to the IBR client application. · Assist in the implementation of this system and create utilities that further the functionality of this system. Although Incident Based Reporting (IBR) as a whole requires far more data entry and takes much longer to complete than the previous police-reporting standard, Uniform Crime Reporting (UCR), it was mandated that in 1999 all Police Departments within the Commonwealth of Virginia transition to Incident Based Honorable Mayor and Members of City Council Incident Based Reporting for Police Applications November 4, 2002 Reporting. The IBR standard is in compliance with national standards for crime reporting and categorization. The City of Roanoke Police Department estimates that there are 80 IBR (Incident Based Reports) arrests per day and that a single IBR report can take up to 45 minutes to complete. It is the goal of the City's Police Department to employ MCTs to increase Police Department and Patrol Officer efficiency. By enabling Patrol Officers to enter and validate reports directly on the MCT, eliminates redundant data entry and allows information to enter our Police Records Systems in a more timely manner. This improved process offers greater benefits, including vastly improved crime analysis capacity and the availability of information to citizens, City and Police Department and the media. Evaluation of current practices, processes and objectives were set forth by the members of the City of Roanoke's Police Department and Department of Technology. Software vendors who were Virginia IBR Certified were invited to submit proposals in response to the RFP, which was released on March 1, 2002 and opened on April 1,2002. Considerations: Three (3) proposals were received and evaluated in a consistent manner. Not all proposals met City specifications as described in the RFP. A team consisting of members of the City's Police Department and the Department of Technology evaluated the proposals. The evaluation of the proposals, demonstrations of the products, and site visits were performed. Southern Software, Inc., of Southern Pines, North Carolina, was determined to be able to best meet the requirements of the City of Roanoke Police Department. Southern Software, Inc. was also the lowest priced proposal submitted. The total cost for the software and related services being offered by Southern Software, Inc. is $83,595.Funding for the project is available in account 035-640- 3410-9067. This account is the Records System Improvement Grant. This police records improvement is relevant to and in compliance with the Police Records System Improvement Grant that the City of Roanoke was awarded by the Virginia Department of Criminal Justice Services. Acceptance of this grant was approved by City Council on January 22, 2002. As part of the grant appropriation, $41,350 was transferred from the Department of Technology 2 Honorable Mayor and Members of City Council Incident Based Reporting for Police Applications November 4, 2002 Contingency Account and $124,050 of State funding was appropriated into account 035-640-3410-9067. Recommended Action: Authorize the City Manager to enter into a contract with Southern Software Inc., such contract to be approved as to form by the City Attorney, for the Mobile IBR RFP # 02-01-05, in the amount of $83,595. Respectfully submitted, Darlene L. Burcham City Manager DLB: jds C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse Hall, Director of Finance Joe D. Slone, Director, DoT Barry L. Key, Director, DMB Robert H. Bird, Acting Manager, Purchasing #CM02-00238 3 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clcrk(~ci.roanoke.va, us November 6, 2002 File #5-70-301 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Christine Lay, Service Marketing Representative Printak International 1250 North Tustin Avenue Anaheim, California 92807 Dear Ms. Lay: I am enclosing copy of Resolution No. 36121-110402 authorizing a contract with Printrak International for upgrade of the City's Computer Aided Dispatch Application System and concurring with the determination of the Director of General Services that such firm is the only source practicably available to perform such work, in the amount of $129,966.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure pc: Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Joe D. Slone, Director, Department of Technology Jeffrey H. Powell, Director, General Services Robert H. Bird, Acting Manager, Purchasing Barry L. Key, Director, Office of Management and Budget H:~Agenda.02hNovember 4, 2002 correspondencc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of November, 2002. No. 36121-110402. A RESOLUTION authorizing a contract with Printrak Intemational for the upgrade of the City's Computer Aided Dispatch (CAD) Application System and concurring with the determination of the Director of General Services that such firm is the only source practicably available to perform such work. WHEREAS, the Director of General Services, upon the request of the Department of Technology, has determined that Printrak International is the only source practicably available to provide the upgrade to the City's Computer Aided Dispatching Syste~n; and WHEREAS, Council concurs in the determination of the Director of General Services on the sole source issue. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Council does hereby concur in the determination of the Director of General Services that Printrak International is the only source practicably available to provide the upgrade to the City's Computer Aided Dispatching System for the reasons set forth in the City Manager's report to Council dated November 4, 2002. 2. The City Manager and the City Clerk are authorized to execute and attest, respectively, for and on behalf of the City, upon form approved by the City Attorney, a contract with Printrak International, for the upgrade to the City's Computer Aided Dispatching System, in the amount of $129,966, all as more fully set forth in the above mentioned report. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com November 4, 2002 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of Council: Subject: Upgrade of Computer Aided Dispatch (CAD) software system. #CM02-00239 Background: In September, 1999 the City implemented Printrak's Computer Aided Dispatch (CAD) system due to technological advancements over what was the current CAD and also as a direct impact of the noted 'Y2K bug'. The City is utilizing Printrak's Premier CAD version 6.1.1, several releases behind the current version 6.5. The City of Roanoke should migrate to the current version in order to be compliant with State mandates regarding the handling of E-911 calls originating from wireless phones. Other benefits include efficiency of operations such as server consolidation and improved Police and Fire Dispatch functionality. Honorable Mayor and Members of City Council Upgrade of Computer Aid Dispatch software system November 4, 2002 Considerations: The CAD system represents the functional origination of E-911 calls for service and is a vital component in providing public safety services to the citizens and visitor to the City of Roanoke. It is a critical that the City remain on a current version of the software in order to continue to receive support as offered by the software vendor, Printrak International. The Director of General Services has determined that Printrak International developed and has licensed the software; thus, Printrak International is the only source practicably available for the upgrade at a cost of $129,966. Funding is available in account 013-430-1601- 2147 for this expense, having been previously allocated to the City of Roanoke by the State Wireless Board and designated specifically for the implementation of the Phase II wireless upgrade. Recommended Action: Determine that Printrak International is the only source practically available to provide the software and authorize the City Manager to enter into a contract with Printrak International for the upgrade of the City's Computer Aided Dispatch application, such contract to be approved as to form by the City Attorney, in the amount of $129,966. Respectfully submitted, Darlene L. Burcham City Manager DLB: jds C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Joe D. Slone, Director of Technology Barry L. Key, Manager, DMB Robert H. Bird, Manager, Purchasing #CM02-00239 2 JESSE A. HALL Director of Finance email: jesse_hall~ci.roanoke.va.us November 4, 2002 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director email: ann_shawver~ci.roanoke.va.us The Honorable Ralph K. Smith, Mayor The Honorable C. Nelson Hams, Vice Mayor The Honorable William D. Bestpitch, Council Member The Honorable William H. Carder, Council Member The Honorable M. Rupert Cutler, Council Member The Honorable Alfred T. Dowe, Jr., Council Member The Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: SUBJECT: September Financial Report This financial report covers the first three months of the 2002-2003 fiscal year. The following narrative discusses revenues and expenditures to date. REVENUE General Fund revenues reflect an increase of 13.53% or $3,428,000 compared to FY02. Variances in specific categories of revenues are as follows: General Property Taxes increased 12.95% or $1,699,000. Real estate taxes, which were due October 5, increased due to earlier receipt of payments in the current year. Growth of 5% is anticipated for this revenue source. Personal property taxes were up slightly from the prior year. However, the majority of property tax revenue will be received in future months as the taxes become due. Other Local Taxes rose $937,000 or 15.43%. Sales tax revenue was up 1.7% from the prior year. Cellular phone tax revenue continued to increase, up approximately $139,000 from the same period of the prior year. Admissions tax revenue increased from the prior year. Diligent monitoring and collection efforts, in addition to a rate increase, positively impacted the performance of this tax. Electric utility consumer taxes increased due to a timing difference. Permits, Fees and Licenses declined $36,000 or 13.79%. Permit valuations for commercial projects during the first quarter of the current fiscal year were lower than the same period in the prior year, having a negative impact on building and heating inspection fees. Elevator inspection has been privatized with the majority of fees paid directly to a third party, causing a decline in elevator inspection fees. There was also an expenditure decline related to this privatization effort. Fines and Forfeitures rose 57.30% $117,000. General District Court fines were up approximately 24%. The fine for speeding violations was increased effective July 1, 2002, generating additional revenue. A higher caseload in the current Honorable Mayor and Members of Council November 4, 2002 Page 2 year also contributed to this increase. Revenues from parking tickets rose approximately $86,000 as compared to the same period in the prior year. Civilianizing of the ticketing function has led to an increase in parking ticket revenues. Revenue from Use of Money and Property declined 5.50% or $14,000. Lower short-term interest rates cause this decline. Grants-in-Aid Commonwealth increased $568,000 or 12.07%. Revenue received under the Comprehensive Services Act (CSA) increased as did corresponding expenditures. Reimbursement received from the Compensation Board for shared expense of the Sheriff rose due to timing differences. As anticipated, revenue received from the state under the Virginia Juvenile Community Crime Control Act (VJCCCA) for the first quarter of FY03 decreased from the prior year, partially offsetting these increases. The State is expected to cut VJCCCA program revenues for FY03 by 51%. Jail block grant revenue declined as the State now retains a portion of the reimbursement due the City for housing federal prisoners. The first quarterly remittance of funding under HB599 for law enforcement was received, and was 7% lower than the prior year remittance, as budgeted. Charges for Services rose 12.75% or $68,000. Several new fees were authorized by the 2002 General Assembly and were effective July 1, 2002, including a courthouse security fee, inmate processing fee, and DNA sampling fee. Circuit Court Clerk fees were up. A new fee structure for bulk garbage collection generated additional revenue. A rate increase in EMS fees was effective April 1, 2002, contributing to the increase in this category. A decline in weed cutting and demolition revenue partially offsets these increases. Miscellaneous Revenue is up 51.65% or $11,000 largely due to timing differences. Damages to City property increased slightly from the prior year. Internal Services increased 51.12% or $78,000 due to timing differences in airport billings. EXPENDITURES AND ENCUMBRANCES General fund expenditures and encumbrances have increased 1.52% or $901,000 since FY02. Variances in individual expenditure categories are discussed as follows: General Government expenditures decreased 6.17% or $191,000. Personal service costs in various departments declined due to a hiring slow down. Reimbursement from the School for services provided by Municipal Auditing was received earlier in F03 than the prior year. Since this is accounted for as a recovered cost, it has the effect of reducing expenditures in FY03 compared to FY02. Electoral Board and Office of Billings and Collections expenditures were down due to the purchase of office furniture during the prior year. Health and Welfare expenditures rose $392,000 or 7.60%. Timing differences in payment to Blue Ridge Behavioral Healthcare and Total Action Against Poverty contributed to this increase. Comprehensive Services Act expenditures were up due to an increase in the number of children in foster care. Parks, Recreation and Cultural expenditures declined 7.09% or $103,000. Personal services costs of the Recreation department declined. A larger amount of recovered costs received in the current year also contribute to this decline. Transfer to Debt Service Fund increased 91.61% or $5,745,000 due to a timing difference in the transfer of funds to pay principal and interest for the Series 1999 General Obligation Bonds. The current fiscal year was the first year principal Honorable Mayor and Members of Council November 4, 2002 Page 3 and interest payments were required for the Series 2002A General Obligation Bonds, and a larger principal payment was required on the Series 1997B Bonds, increasing the required transfer amount. The final principal and interest payments were made in the prior fiscal year for Series 1992 Refunding Bonds, partially offsetting these increases. Transfer to School Fund increased $874,000 or 7.60%. CMERP appropriations totaling $691,811 were transferred in the current year while no CMERP funds had been transferred by September 30 of the prior year. These funds will be used for various school projects including technology requests, bus replacement, facility maintenance and physical education equipment. Nondepartmental expenditures decreased 62.66% or $5,218,000. A timing difference in the transfers to Capital Projects Fund contributed to this variance. Essentially all transfers to the Capital Projects Fund were made at the beginning of FY02, but these are planned for mid- and end of year in FY03, consistent with other General Fund budgeted transfers. A larger amount of CMERP funding was transferred to the Capital Projects and Department of Technology Funds in the prior year. Transfers to the Grant Fund were less in FY03 due to the substantial decrease in VJCCCA funding transferred. As mentioned previously, the state cut this funding source for FY03. A timing difference in the transfer to the Greater Roanoke Transit Company partially offset these decreases. I would be pleased to answer questions City Council may have regarding the monthly financial statements. JAH/tht Attachments Director of'Finance v x CITY OF ROANOKE, VIRGINIA SUMMARY OF CiTY MANAGER TRANSFERS AND AVAILABLE CONTINGENCY SEPTEMBER 30, 2002 Transfer Number Date Explanation From T_.~o Amount General Fund: CMT-1368 09/03/02 The Art Project Feasibility Study Contingency* Memberships and Affiliations $ 37,500 Total General Fund $ 37,500 Capital Projects Fund: CMT-646 09/20/02 Century Square Project CMT-646 09/20/02 Century Square Project Special Park Project Sister City Century Square Grants Upgrade $ 145 Roanoke River Center Sister City Century Square Phase I Upgrade 3,855 Total Capital Projects Fund $ 4,000 Available Continc~encv Balance of Contingency at July 1,2002 *Contingency Appropriations From Above Contingency Appropriations Through Budget Ordinances: BO 36022 08/19/02 Drug Prosecutor Contingency Transfer to Grant Fund Available Contingency at September 30, 2002 $ 476,300 (37,500) (9,381) $ 429,419 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Revenue Source General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Miscellaneous Revenue Internal Services Total Year to Date for the Period July 1 - Sept 30 July 1 - Sept 30 Percentage 2001-2002 2002-2003 of Change $ 13,116,164 $ 14,815,344 6,074,688 7,011,935 262,378 226,198 205,046 322,529 262,359 247,942 4,710,665 5,279,133 530,116 597,689 21,093 31,987 151,783 229,378 $ 25~334~292 $ 28~762,135 Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received 12.95 % $ 78,340,707 18.91% 15.43 % 59,301,164 11.82% -13.79% 1,030,694 21.95% 57.30% 1,116,350 28.89% -5.50% 1,082,729 22.90% 12.07% 45,687,395 11.55% 0.00% 34,300 0.00% 12.75 % 4,353,761 13.73% 51.65% 295,045 10.64% 51.12% 2,302~219 9.96% 13.53% $ 193~544,364 14.86% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Expenditures General Government Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation and Cultural Community Development Transfer to Debt Service Fund Transfer to School Fund Nondepartmental Total Year to Date for the Period July 1 - Sept 30 July 1 - Sept 30 Percentage Unencumbered 2001-2002 2002-2003 of Change Balance $ 3,093,744 $ 2,902,883 1,521,810 1,566,810 12,365,458 11,864,276 8,305,711 8,059,451 5,153,956 5,645,860 Current Fiscal Year 1,456,587 1,353,364 1,429,686 1,534,153 Percent of Revised Budget Appropriations Obligated 6,271,344 12,016,456 11,496,917 12,370,997 8,326,552 3,108~987 59~421,765 $ 60,323,25__7 -6.17 % $ 8,716,246 $ 11,619,129 24.98% 2.96 % 4,726,596 6,293,406 24.90% -4.05 % 34,643,261 46,707,537 25.40% -2.96 % 16,898,134 24,957,585 32.29% 7.60 % 21,902,893 27,448,753 20.20% -7.09% 3,456,645 7.31% 3,968,630 4,810,029 28.14% 5,502,783 27.88% 91.61% 4,830,586 16,647,042 71.33% 7.60 % 35,037,559 47,408,556 26.09% -62.66% 7,357,729 10,466,716 29.70% 1.52% $ 141.______j738,279 $ 202,061~53~6 29.85% Notes: Prior year financial statements have been restated to conform to current year presentation. CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Revenue Source State Sales Tax Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Transfer from General Fund Special Purpose Grants Total Year to Date for the Period July I - Sept 30 July I - Sept 30 Percentage 2001-2002 2002-2003 of Change $ 739,488 $ 795,466 7.57 % 8,285,478 9,106,973 9.91% 16,909 16,038 -5.15 % 245,946 226,416 -7.94 % 11,496,917 12,370,997 7.60 % 3~003,481 2,160,839 -28.06 % $ 23,788,219 $ 24,676,729 3.74 % Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received $ 9,226,504 8.62 % 43,236,695 21.06 % 115,298 13.91% 2,127,968 10.64 % 46,716,745 26.48 % 3,291,454 NA $ 104,714,664 23.57 % SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Expenditures Instruction General Support Transportation Operation and Maintenance of Plant Facilities Other Uses of Funds Special Purpose Grants Total July I - Sept 30 July I - Sept 30 Percentage Unencumbered Revised 2001-2002 2002-2003 of Change Balance Appropriations 11,441,357 $ 11,481,106 0.35 % $ 915,664 1,008,791 10.17 % 520,350 592,873 13.94 % 2,006,852 3,238,577 61.38 % 1,031,486 952,074 -7.70 % 5,193,508 5,371,037 3.42 % 3,004,939 3~291 ~454 9.53 % $ 24,114,156 $ 25,935,912 7.55 % $ 64,463,259 3,011,326 3,425,345 7,678,836 695,534 1,698,682 80,972,982 $ 75,944,365 4,020,117 4,018,218 Percent of Budget Obligated 15.12 % 25.09 % 14.75 % 10,917,413 1,647,608 7,069,719 3~291,454 $ 106,908,894 29.66 % 57.79 % 75.97 % NA 24.26 % Notes: Prior year financial statements have been restated to conform to current year presentation. CITY OF ROANOKE, VIRGINIA SCHOOL FOOD SERVICES FUND STATEMENT OF REVENUE Revenue Source Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Total Year to Date for the Period Current Fiscal Year Percent of Revised Revenue July 1 - Sept 30 July I - Sept 30 Percentage Revenue Estimate 2001-2002 2002-2003 of Change Estimates Received $ $ _ % $ 84,464 0.00 % 25,728 45,172 75.58 % 2,747,730 1.64 % 208,067 118,250 -43.17 % 1,689,923 7.00 % $ 233,795 $ 163,422 -30.10 % $ 4,522,117 3.61 % SCHOOL FOOD SERVICES FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Expenditures Food Services Facilities Total Year to Date for the Period July I - Sept 30 2001-2002 Current Fiscal Year $ 719,977 $ 578,186 15,020 $ 719,977 $ 593,206 -19.69% $ 3,947,305 $ 4,525,491 12.78 % 100.00% (3,959) 11,061 135.79 % -17.61% $ 3,943,346 $ 4,536,552 13.08 % Percent of July I - Sept 30 Percentage Unencumbered Revised Budget 2002-2003 of Change Balance Appropriations Obligated CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF SEPTEMBER 30, 2002 General Government Flood Reduction Economic Development Community Development Public Safety Recreation Streets and Bridges Storm Drains Traffic Engineering Capital Improvement Reserve Expenditures Unexpended Outstanding Unobligated Budget To Date Balance Encumbrances Balance $ 14,357,884 $ 13,030,722 $ 1,327,162 $ 190,649 $ 1,136,513 21,804,532 9,373,455 12,431,077 1,431,752 10,999,325 32,911,540 23,350,958 9,560,582 98,273 9,462,309 6,851,643 4,702,659 2,148,984 665,041 1,483,943 8,384,471 7,212,911 1,171,560 18,660 1,152,900 28,606,392 6,893,123 21,713,269 2,368,088 19,345,181 25,471,040 21,662,136 3,808,904 1,856,755 1,952,149 3,362,131 2,141,971 1,220,160 435,151 785,009 5,276,952 4,663,947 613,005 465,841 147,164 8,605,186 - 8,605,186 8,605,186 Total $ 155,631,771 $ 93,031,882 $ 62,599,889 $ 7,530,210 $ 55,069,679 CITY OF ROANOKE, VIRGINIA SCHOOL CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF SEPTEMBER 30, 2002 Elementary Schools Renovation Middle Schools Renovation High Schools Renovation Transportation Facility Renovation interest Expense Capital Improvement Reserve Expenditures Unexpended Outstanding Unobligated Budget To Date Balance Encumbrances Balance $ 17,558,105 $ 12,596,180 $ 4,961,925 $ 319,861 $ 4,642,064 2,840,307 2,710,263 130,044 89,496 40,548 3,525,763 3,504,008 21,755 153 21,602 1,000,000 1,000,000 87,750 912,250 262,929 248,025 14,904 14,904 1,051,271 1,051,271 1,051,271 Total $ 26,238,375 $ 19,058,476 $ 7,179,899 $ 497,260 $ 6,682,639 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND COMPARATIVE STATEMENT OF REVENUES FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2002 Interest Revenue: Interest on Bond Proceeds Interest on SunTrust Lease Interest on Idle Working Capital Total Interest Revenue Multi Year Revenues: Intergovernmental Revenue: Commonwealth: Passenger Station Improvement - ISTEA VDES - Garden City Mitigation Project Virginia Transportation Museum - ISTEA Total Intergovernmental Revenue Revenue from Third Parties: Advance Stores Governor's Opportunity Fund Agreement Carilion Health Systems - Land Sale Times-World Corporation - Land Sale Total Revenue from Third Parties Other Revenue: Transfers from General Fund Total Other Revenue Total FY 2003 $ 285,828 451 84,388 370,667 133,396 13,223 146,619 170,000 170,000 1,284,023 1,284,023 $ 1,971,309 FY 2002 181,702 6,313 177,931 365,946 10,143 16,176 26,319 375,000 100 375,100 1,144,900 1,144,900 1,912,265 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2002 FY 2003 FY 2002 Operating Revenues Commercial Sales Domestic Sales Industrial Sales Town of Vinton City of Salem County of Botetourt County of Bedford Customer Services Charges for Services 996,989 501,346 134,988 4,356 7,795 49,345 (3,030) 79,201 698,602 947,973 507,560 189,588 (316) 5,785 40,074 (7,023) 128,125 661,344 Total Operating Revenues 2,469,592 2,473,110 Operating Expenses Personal Services Operating Expenses Purchased Water- Roanoke County Purchased Water - City of Salem Depreciation 1,096,568 990,903 262,839 205,119 418,688 1,088,309 957,800 420,571 Total Operating Expenses 2,974,117 (504,525) 2,466,680 6,430 Operating Income (Loss) Nonoperating Revenues (Expenses) Interest on Investments Rent Miscellaneous Revenue Interest and Fiscal Charges 32,698 25,500 15,523 (239,488) 64,592 18,782 11,041 (258,438) Net Nonoperating Expenses (165,767) $ (670,292) (164,023) $ (157,593) Net Loss Note: Reversal of year end accruals caused certain Revenues to be negative. In addition, prior year financial statements have been restated to conform to current year presentation. 7 CITY OF ROANOKE, VIRGINIA WATER POLLUTION CONTROL FUND COMPARATIVE INCOME STATEMENT FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2002 Operating Revenues Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues (Expenses) Interest on Investments Miscellaneous Revenue Interest and Fiscal Charges Net Nonoperating Expenses Net Loss FY 2003 $ 1,204,263 154,626 40,006 75,753 30,564 110,351 60,209 1,675,772 534,258 1,063,237 472,724 2,070,219 (394,447) 41,643 321 (185,972) (144,008) $ (538,455) FY 2002 $ 1,457,974 136 321 39 811 127 983 21 368 59 525 26 538 1,869,520 567,884 1,409,958 428,854 2,406,696 (537,176) 63,298 91 (189,894) (126,505) $ (663,681) 8 CITY OF ROANOKE, VIRGINIA CiViC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE TWO MONTHS ENDING AUGUST 31, 2002 Operating Revenues Rentals Event Expenses Display Advertising Admissions Tax Electrical Fees Novelty Fees Facility Surcharge Charge Card Fees Commissions Catering/Concessions Other Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues Interest on Investments Miscellaneous Total Nonoperating Revenues Net Loss FY2003 $ 62,318 23,181 5,746 1,260 3,236 1,618 92 54,460 686 152,597 273,180 299,091 177,702 749,973 (597,376) 8,257 33 8,290 $ (589,086) FY 2002 $ 42,341 17,366 50,200 19,494 4,440 4O0 6,712 17,313 43,279 3,425 204,970 287,968 275,787 81,900 645,655 (440,685) 4,499 153 4,652 $ (436,033) 9 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2002 Operating Revenues Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Williamson Road Surface Lots Gainsboro Parking Garage Norfolk Avenue Surface Lot Gainsboro Surface Lot Total Operating Revenues Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Transfer From General Fund Miscellaneous Interest and Fiscal Charges Net Nonoperating Expenses Net Income FY 2003 $ 100,452 96,303 63,286 143,259 87,352 19,787 8,736 15,096 8,432 542,703 184,765 139,534 324,299 218,404 3,089 115,000 140 (146,953) (28,724) $ 189,680 FY 2002 $ 95 484 109 557 57 115 115 503 90 715 16 075 9,700 5,436 499,584 166,920 136,755 303,675 195,909 3,393 32,000 359 (124,281) (88,529) $ 107,380 10 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER COMMISSION COMPARATIVE INCOME STATEMENT FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2002 Operating Expenses Salaries and Fringe Benefits Fees for Professional Services Administrative Expenses Total Operating Expenses Nonoperating Revenues (Expenses) Contributions from City of Roanoke Contributions from Virginia Tech Construction Repairs (2) Interest on Investments Net NonoperatJng Revenues (Expenses) Net Income Before Depreciation Depreciation Expense Net Income (Loss) $ FY 2003 FY 2002 12,103 24,569 9,227 15,172 937 37,295 22,267 77,036 62,500 87,500 62,500 87,500 556,694 12,685 40,827 137,685 772,521 115,418 695,485 (127,809) (113,648) (12,391) $ 581,837 Notes to Financial Statement: (1) Financial information represents activity of the Commission as accounted for in the City's financial records. (2) Expense items are normally shown with brackets. Reversal of year end accruals without adequate offsetting payment cause construction expenses to be positive through September 30, 2001. 11 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS COMPARATIVE INCOME STATEMENT FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2002 Operating Revenues Charges for Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income (Loss) Nonoperating Revenues (Expenses) Interest Revenue Interest Expense Transfers From Other Funds Other Revenue Net Nonoperating Revenues Net Income (Loss) TOTALS Department of Fleet Risk Technology Management Management FY 2003 FY 2002 $ 1,018,214 $ 1,324,823 $ 2,508,463 $ 4,851,500 $ 4,540,423 1,018,214 1,324,823 2,508,463 4,851,500 4,540,423 575,727 318,156 39,842 933,725 962,444 334,851 426,078 2,985,644 3,746,573 3,362,948 182,621 515,995 698,616 611,146 1,093,199 1,260,229 3,025,486 5,378,914 4,936,538 (74,985) 64,594 (517,023) (527,4t4) (396,115) 25,059 3,260 55,084 83,403 162,011 (2,167) (19,414) (21,581) (16,832) 480,623 538,577 1,019,200 2,793,443 - 10,184 503,515 522,423 55,084 1,081,022 2,948,806 $ 428,530 $ 587,017 $ (461,939) $ 553,608 $ 2,552,691 Note: Prior year financial statements have been restated to conform to current year presentation. 12 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED SEPTEMBER 30, 2002 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED SEPTEMBER 30, 2002. I BALANCE AT BALANCE AT BALANCE AT FUND AUG 31, 2002 RECEIPTS DISBURSEMENTS SEPT 30, 2002 SEPT 30, 2001 IGENERAL ($3,471,633.92) $23,582,576.30 $14,858,586.88 $5,252,355.50 $3,344,383.15 WATER 7,812,436.37 468,221.82 2,027,658.04 6,253,000.15 6,083,272.53 WATER POLLUTION CONTROL 8,674,812.18 1,749,550.25 1,278,573.32 9,145,789.11 6,863,748.15 CIVIC FACILITIES 3,644,955.19 98,905.20 434,548.49 3,309,311.90 926,530.63 PARKING 103,308.37 180,776.98 237,445.87 46,639.48 157,617.79 CAPITAL PROJECTS 61,493,880.96 296,956.38 1,261,896.77 60,528,940.57 33,493,064.15 CONFERENCE CENTER 4,221,663.68 29,888.92 9,227.46 4,242,325.14 4,479,214.58 RKE VALLEY DETENTION COMM 2,606.00 0.00 0.00 2,606.00 4,320,001.04 DEBT SERVICE 14,256,133.25 15,969.24 6,188,462.94 8,083,639.55 11,546,482.53 DEPT OF TECHNOLOGY 5,208,867.00 189,365.97 193,258.61 5,204,974.36 4,457,223.30 MATERIALS CONTROL 0.00 0.00 0.00 0.00 225,413.45 FLEET MANAGEMENT 299,589.56 976,645.83 475,055.11 801,180.28 425,252.39 PAYROLL (8,877,379.32) 10,196,500.60 13,110,812.48 (11,791,691.20) (11,533,954.52) [ RISK MANAGEMENT 11,502,853.14 977,143.58 724,935.65 11,755,061.07 12,145,710.07 PENSION (197,428.20) 2,410,478.96 1,358,298.93 854,751.83 1,459,019.21 SCHOOL FUND 10,255,952.94 5,887,956.15 2,726,470.18 13,417,438.91 12,802,429.49 SCHOOL CAPITAL PROJECTS 7,134,462.03 1,913.13 37,021.22 7,099,353.94 (1,062,002.67) SCHOOL FOOD SERVICE 191,811.77 106,822.54 256,771.95 41,862.36 86,841.99 F D ETC 20,513.83 327,993.53 142,471.67 206,035.69 25,230.98 GRANT (307,642.58) 619,978.36 281,535.16 30,800.62 602,763.00 TOTAL $121,969,762.25 $48,117,643.74 $45,603,030.73 $124,484,375.26 $90 848,241.24 CERTIFICATE HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED SEPTEMBER 30, 2002. THAT SAID FOREGOING: CASH: CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET LOCAL GOVERNMENT INVESTMENT POOL MONEY MANAGEMENT ACCOUNT REPURCHASE AGREEMENTS U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) TOTAL $42,151.17 3,523,854.49 9,963,381.50 27,063,392.94 10,253,880.93 10,000,000.00 9,856,361.11 53,781,353.12 $124,484,375.26 DATE: OCTOBER 14, 2002 13 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2002 Additions: FY 2003 FY 2002 Employer Contributions Investment Income Net Appreciation (Depreciation) in Fair Value of Investments Interest and Dividend Income Total Investment Income (Loss) Less Investment Expense Net Investment Income (Loss) Total Additions (Deductions) $ 850,603 (3O,324,846) 325,597 (29,999,249) (81,353) (29,917,896) $ (29,067,293) (1) $ 756,208 (25,49O,840) 488,676 (25,002,164) (91,963) (24,910,201 ) $ (24,153,993) (1) Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase (Decrease) Net Assets Held in Trust for Pension Benefits: $ 4,069,462 15,652 4,085,114 (33,152,407) $ 3,628,O45 9,305 3,637,350 (27,791,343) Fund Balance July 1 Fund Balance September 30 289,534,315 $256,381,908 326,337,98O $298,546,637 (1) Negative amounts reflect the reversal of accrual accounting entries made for fiscal year-end financial reporting purposes. 14 CITY OF ROANOKE PENSION PLAN BALANCE SHEET SEPTEMBER 30, 2002 Assets FY 2003 FY 2002 Cash Investments, at Fair Value Due from Other Funds Other Assets Total Assets $ 854,337 256,878,592 1,590 5,785 $ 257,740,304 $ 1,458,869 298,284,750 4,836 5,434 $ 299,753,889 Liabilities and Fund Balanc~ Liabilities: Due to Other Funds Accounts Payable Total Liabilities Fund Balance: $ 1,350,517 7,879 1,358,396 $ 1,206,330 922 1,207,252 Fund Balance, July 1 Net Gain (Loss) - Year to Date Total Fund Balance Total Liabilities and Fund Balance 289,534,315 (33,152,407) 256,381,908 257,740,304 326,337,980 (27,791,343) 298,546,637 $ 299,753,889 15 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va, us November 6, 2002 File #53-207 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Samuel F. Vance, IV, Attorney Glenn, Feldman, Darby & Goodlatte P. O. Box 2887 Roanoke, Virginia 24001 Dear Mr. Vance: I am enclosing copy of Resolution No. 36122-110402 approving issuance of up to $26,500,000.00 in Revenue Bonds of the Industrial Development Authority of the City of Roanoke, Virginia, to finance or refinance (1) all or a podion of the Authority's $22,875,000.00 Residential Care Facility Mortgage Revenue Refunding Bonds (Virginia Lutheran Homes), Series 1997, (2) amounts required to fund a debt service reserve fund and pay costs of issuance and other expenses in connection with the issuance of the Bonds and (3) the financing or refinancing of approximately $3,500,000.00 for recent acquisition and current renovation of a nursing home facility located at 3837 Brandon Avenue, S. W. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure pc: Margaret R. Baker, Secretary, City of Roanoke Industrial Development Authority 2140 Windsor Avenue, S. W., Roanoke, Virginia 24015 Darlene L. Burcham, City Manager H:~Agenda.02~Novcmber 4, 2002 correspondence.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of November, 2002. No. 36122-110402. A RESOLUTION approving the issuance of up to $26,500,000 in Revenue Bonds of the Industrial Development Authority of the City of Roanoke, Virginia (the "Authority") to finance or refinance (1) all or a portion of the Authority's $22,875,000 Residential Care Facility Mortgage Revenue Refunding Bonds (Virginia Lutheran Homes), Series 1997, (2) amounts required to fund a debt service reserve fund and pay costs of issuance and other expenses in connection with the issuance of the Bonds (3) the financing or the refinancing of approximately $3,500,000 for the recent acquisition and current renovation of a nursing home facility located at 3837 Brandon Avenue, Roanoke, Virginia 24018 The Industrial Development Authority of the City of Roanoke, Virginia ("Authority") has considered the application of Virginia Lutheran Homes, Inc., a Virginia non-stock, non-profit corporation and/or its affiliate (the "Borrower"), requesting the i~suance of the Authority's revenue bonds in an amount not to exceed $26,500,000 ("Bonds") to be issued at one time or from time to time to assist the Borrower in financing or refinancing the following (collectively, "Project"): (1) the refunding of all or a portion of the Authority's $22,875,000 Residential Care Facility Mortgage Revenue Refunding Bonds (Virginia Lutheran Homes), Series 1997, which were issued to refund the outstanding balance of the Authority's $25,155,000 Residential Care Facility First Mortgage Revenue Bonds (Virginia Lutheran Homes Project), Series 1991, the proceeds of which were used to assist the Borrower in financing or refinancing (a) the costs of acquiring, constructing and equipping a residential care facility of independent living units and a personal care facility ("Personal Care Center") for the aged in the City of Roanoke, Virginia, known as Brandon Oaks, owned and operated by the Borrower and located at 3804 Brandon Avenue, Roanoke, Virginia 24018, Co) existing indebtedness of the Borrower relating to the construction and subsequent expansion of and improvements to an existing nursing care facility adjacent to and interconnected with the Personal Care Center and also owned and operated by the Borrower ("Health Center"), and (c) the costs of certain improvements and additions to the Health Center, (2) the acquisition, construction, renovation and equipping of a nursing home facility located at 3837 Brandon Avenue, Roanoke, Virginia 24018 and (3) amounts required to fund a debt service reserve fund and to pay costs of issuance and other expenses in connection with the issuance of the bonds. The Authority held a public hearing on the Borrower's application on October 30, 2002, as required by Section 147(0 of the Internal Revenue Code of 1986, as amended ("Code"), and Section 15.2-4906 of the Code of Virginia of 1950, as amended ("Virginia Code"). Section 147(0 of the Code also provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds. The Authority issues its bonds on behalf of the City of Roanoke, Virginia ("City"); the Project is located in the City; and the City Council of the City of Roanoke, Virginia ("Council") constitutes the highest elected governmental unit of the City. The Authority has recommended that the Council approve the issuance of the Bonds. A copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Council. NOW, THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: 1. The Council approves (i) the issuance of the Bonds by the Authority for the benefit of the Borrower, as required by Section 147(0 of the Code and Section 15.2-4906 of the Virginia Code. 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Borrower. 3. This resolution shall take effect immediately upon its adoption. Adopted by the City Council of the City of Roanoke, Virginia this 4th day of November, 2002. ATTEST: [SEAL] Clerk, City Council of the City of Roanoke, Virginia -2- October 30, 2002 City Council City of Roanoke, Virginia 215 Church Avenue Roanoke, Virginia 24011 Industrial Development Authority of the City of Roanoke, Virginia Proposed Financing for Virginia Lutheran Homes, Inc., and/or its affiliate Virginia Lutheran Homes, Inc., a Virginia non-stock, non-profit corporation, and/or its affiliate (the "Borrower"), has requested that the Industrial Development Authority of the City of Roanoke, Virginia ("Authority") issue up to $26,500,000 of its revenue bonds ("Bonds") at one time or fi.om time to time to assist the Borrower in financing or refinancing the following: (1) the refunding of all or a portion of the Authority's $22,875,000 Residential Care Facility Mortgage Revenue Refunding Bonds (Virginia Lutheran Homes), Series 1997, which were issued to refund the outstanding balance of the Authority's $25,155,000 Residential Care Facility First Mortgage Revenue Bonds (Virginia Lutheran Homes Projec0, Series 1991, the proceeds of which were used to assist the Borrower in financing or refinancing (a) the costs of acquiring, constructing and equipping a residential care facility of independent living units and a personal care facility ("Personal Care Center") for the aged in the City of Roanoke, Virginia, known as Brandon Oaks, owned and operated by the Borrower and located at 3804 Brandon Avenue, Roanoke, Virginia 24018, (b) existing indebtedness of the Borrower relating to the construction and subsequent expansion of and improvements to an existing nursing care facility adjacent to and interconnected with the Personal Care Center and also owned and operated by the Borrower ("Health Center"), and (c) the costs of certain improvements and additions to the Health Center, (2) the acquisition, construction, renovation and equipping of a nursing home facility located at 3837 Brandon Avenue, Roanoke, Virginia 24018 and (3) amounts required to fund a debt service reserve fund and to pay costs of issuance and other expenses in connection with the issuance of the bonds. As set forth in the resolution of the Authority attached hereto ("Resolution"), the Authority has agreed to issue its Bonds as requested. The Authority has conducted a public heating and has recommended that you approve the issuance of the Bonds as required by Section 147(0 of the Internal Revenue Code of 1986, as amended, and Section 15.2-4906 of the Code of Virginia of 1950, as amended. Attached hereto is (1) a certificate evidencing the conduct of the public hearing and the action taken by the Authority, (2) the Fiscal Impact Statement required pursuant to Virginia Code Section 15.2-4907, and (3) the form of resolution suggested by counsel to evidence your approval. City of R -2- CERTIFICATE The undersigned Secretary of the Industrial Development Authority of the City of Roanoke, Virginia ("Authority") certifies as follows: 1. A meeting of the Authority was duly called and held on October 30, 2002, at 8:00 o'clock a.m. in the Economic Development Conference Room, in the Office of Economic Development of the City of Roanoke, located at 111 Franklin Plaza, Suite 200, Roanoke, Virginia 24011, pursuant to proper notice given to each Director of the Authority before such meeting. The meeting was open to the public. The time of the meeting and the place at which the meeting was held provided a reasonable opportunity for persons of differing views to appear and be heard. 2. The Chairman announced the commencement of a public hearing on the application of Virginia Lutheran Homes, Inc., a not-for-profit Virginia nonstock corporation, and/or its affiliate, and that a notice of the hearing was published once a week for two successive weeks in a newspaper having general circulation in the City of Roanoke, Virginia, (the "Notice"), with the second publication appearing not less than seven days nor more than twenty-one days prior to the hearing date. A copy of the Notice has been filed with the minutes of the Authority and is attached as Exhibit A. 3. A summary of the statements made at the public hearing is attached as Exhibit B. 4. Attached as Exhibit C is a tree, correct and complete copy of a resolution ("Resolution") adopted at such meeting of the Authority by a majority of the Directors present at such meeting. The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on this date. \XFIN~103702.2 [SEmi WITNESS my hand and the seal of the Authority, this 30th day of October, 2002. / Secre~/~ try/Industrial Deve!opmen--fiY-'-A~thoOty~1-/ of the 5i[ILofRoanoke, Virginia / Exhibits: A - Copy of Certified Notice from Newspaper B - Summary of Statements C - Public Hearing Resolution -2- The Roanoke Times Roanoke, Virginia Affidavit of Publication EXHIBIT A The Roanoke Times C. HENDREN, MCGUIRE WOODS 901 EAST CARY ST. 1 JAMES CENTER RICHMOND VA 23219 K~F~RENCE:. 80041380 02007112 IDA State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of VirgiNia. Sworn and subscribed before me this .~~ day of October 2002. Witness my hand and official seal. My commi s s i on exp i r e s ~_~_::~ ...... . PUBLISHED ON: 10/16 10/23 TOTAL COST: 579.60 FILED ON: 10/24/02 I~"I~NIIE B~ID HNANCING BY p~lc h~adng o~ the appllca. tloa of Virginia Lutheran "Borr~vm.'% requesting the Authority to fsau® up to from tJme to time, to be u~ed to flnm~e m' refinance (1) the rofun~lnl of all o~ s IX~t~3n of (Vl~lnla Lutheran Homes), Sedes ~7, which ware In~ ~ of the Autmxl~s Fa~li~y F~t ~ Bonds (Virginia' Lutheran used to tm~}~ the Bom;we~ In flnar~n~ o~ reflna~ln~ (a) 'the and Iqulpplng a mMdential fadll~. (~ Care Ce~. BramJon Oaks, owned ancl Co) exllflng Ind~ of the II, ruction ind lUbleCluarlt expan~ton of and improve- meats to an exbt~ng nuraJng Ir~ v/dh tfm Per- smml Care Cen~ and also ovmed and operatod · by the ! Borrower ("Health Center"), amJ (c) t~e costs of certain Improvenxm~ and addltJon~ to the Health Cento~, (2) the acquisition, construction, equlppe~ and mnovatio~ of an existing nur~ home located at 3837 Brandon Ave- nue, Roam~e, V~r~nla 24018 anoe ~ ~ expenses in com~e~)n with the Issuance of the bo~d5. ~e~ge ~ the fa~h and cm~t of ttm Comnmrmmalth of Virginia or the C~/of Roanoke, Virginia, a~d netther ~e ~alth algl c~ecllt Commomvea~th of Virginia or any polit~al sul~lNdllon tf~mof of such IxmcIs. be he~d ~t 8.'00 o'clock a.m. o~ October 30, 2002, before the Authority, in the Economic Development C~3,'lference Room I~ the Office of Economic Roanoke, located at 11/Fran- klin Ptaza, Suito 200, Roanoke, VIr~nia 24011. Any person the bends o~ tbe location or er's appli~Klofl is o~ file and is open for Inspection at the Autfmflt~s oflS~e //I Franldln ~nla 24011, du~tng badness hour. Indugolal D~ment Roanoke, Virginia (20071/2) Authorized Signature: , Billin9 Services Representative EXItlBIT B Summary of Statements l~epresentatives of Virginia Lutheran Homes, Inc. appeared before the Authority to explain the proposed project. No one appeared in opposition to the proposed bond issue. EXHIBIT C RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA AUTHORIZING THE ISSUANCE OF UP TO $26,500,000 REVENUE BONDS FOR THE BENEFIT OF VIRGINIA LUTHERAN HOMES, INC. AND/OR ITS AFFILIATE The Industrial Development Authority of the City of Roanoke, Virginia, a political subdivision of the Commonwealth of Virginia ("Authority"), is empowered by the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended ("Act"), to issue its revenue bonds for the purpose of assisting in the acquisition, construction, renovation, equipping and refinancing of facilities for the residence or care of the aged in order to provide modem and efficient services to them, in accordance with their special needs. The Authority has received a request from Virginia Lutheran Homes, Inc., a Virginia non-stock, non-profit corporation, and/or its affiliate (the "Borrower"), requesting that the Authority issue its revenue bonds at one time or from time to time to assist the Borrower in financing or refinancing the following (collectively, "Project"): (1) the refunding of all or a portion of the Authority's $22,875,000 Residential Care Facility Mortgage Revenue Refunding Bonds (Virginia Lutheran Homes), Series 1997, which were issued to refund the outstanding balance of the Authority's $25,155,000 Residential Care Facility First Mortgage Revenue Bonds (Virginia Lutheran Homes Projec0, Series 1991, the proceeds of which were used to assist the Borrower in financing or refinancing (a) the costs of acquiring, constructing and equipping a residential care facility of independent living units and a personal care facility ("Personal Care Center") for the aged in the City of Roanoke, Virginia, known as Brandon Oaks, owned and operated by the Borrower and located at 3804 Brandon Avenue, Roanoke, Virginia 24018, (b) existing indebtedness of the Borrower relating to the construction and subsequent expansion of and improvements to an existing nursing care facility adjacent to and interconnected with the Personal Care Center and also owned and operated by the Borrower ("Health Center"), and (c) the costs of certain improvements and additions to the Health Center, (2) the acquisition, construction, renovation and equipping of a nursing home facility located at 3837 Brandon Avenue, Roanoke, Virginia 24018 and (3) amounts required to fired a debt service reserve fund and to pay costs of issuance and other expenses in connection with the issuance of the bonds. Such assistance will benefit the inhabitants of the City of Roanoke, Virginia and the Commonwealth of Virginia either through the increase in their commerce or through the promotion of their safety, health, welfare, convenience or prosperity. Preliminary plans for the Project have been described to the Authority, and a public hearing has been held as required by Section 147(0 of the Internal Revenue Code of 1986, as amended ("Code"), and Section 15.2-4906 of the Act. The Borrower has represented that the Project will require an issue of revenue bonds in an aggregate principal amount not to exceed $26,500,000. No member of the Board of Directors of the Authority is an officer or employee of the City of Roanoke, Virginia; each member has, before entering upon his duties during his or her present term of office, taken and subscribed to the oath prescribed by Section 49-1 of the Code of Virginia of 1950, as amended; and at the time of their appointments and at all times thereafter, including the date hereof, all of the members of the Board of Directors of the Authority have satisfied the residency requirements of the Act. No member of the Board of Directors of the Authority has any personal interest or business interest in the Borrower, the bonds, or any of the transactions contemplated therein or has otherwise engaged in conduct prohibited under the Conflict of Interests Act, Chapter 40.1, Title 2.1 of the Code of Virginia of 1950, as amended in connection with this resolution or any other official action of the Authority in connection therewith. NOW, THEREFORE, IT IS RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA: 1. It is hereby found and determined that the financing and refinancing of the Project will be in the public interest and will promote the commerce, safety, health, welfare, convenience or prosperity of the Commonwealth of Virginia, the City of Roanoke, Virginia and their citizens. 2. The Authority hereby agrees to assist the Borrower in the Project by undertaking the issuance of its revenue bonds in an amount not to exceed $26,500,000 upon terms and conditions mutually agreeable to the Authority and the Borrower. The bonds will be issued pursuant to documents satisfactory to the Authority. The bonds may be issued in one or more series at one time or from time to time. 3. At the request of the Borrowers the Authority approves McGuireWoods LLP as Bond Counsel in connection with the issuance of the bonds. 4. All costs and expenses in connection with the Project, including the fees and expenses of Bond Counsel and Authority counsel, shall be paid by the Borrower or, to the extent permitted by applicable law, from the proceeds of the bonds. If for any reason such bonds are not issued, it is understood that all such expenses shall be paid by the Borrower and that the Authority shall have no responsibility therefor. 5. The Authority recommends that the City Council of the City of Roanoke, Virginia, approve the issuance of the bonds. No bonds may be issued pursuant to this resolution until such time as the issuance of the bonds has been approved by such City Council. 6. This resolution shall take effect immediately upon its adoption. -2- CERTIFICATE The undersigned Secretary of the Industrial Development Authority of the City of Roanoke, Virginia ("Authority") certifies that the foregoing is a true, correct and complete copy of a resolution adopted by a majority of the Directors of the Authority present and voting at a meeting duly called and held on October 30, 2002, in accordance with law, and that such resolution has not been repealed, revoked, rescinded or amended but is in full force and effect on this date. WITNESS the following signature and seal of the Authority, this 30th day of October, 2002. [SEAL] City of R~Seeretar~InflU~rDg~ael°pment Authori~ of the -3- FISCAL IMPACT STATEMENT FOR PROPOSED BOND FINANCING Date: October 30, 2002 To the City Council of the City of Roanoke, Virginia Applicant: Virginia Lutheran Homes, Inc. and/or its affiliate Facility: Refunding existing tax-exempt indebtedness for residential care facility for thc aged 1. Maximum amount of financing sought. $26,500,000 Estimated taxable value of the facility's real property to be constructed in the locality. $0' 3. Estimated real property tax per year using present tax rates. $8,000 Estimated personal property tax per year using present tax rates. N/A Estimated merchants' capital tax per year using present tax rates. N/A 6. (a) Estimated dollar value per year of goods that will be purchased from Virginia companies within the locality. $500,000 Co) Estimated dollar value per year of goods that will be $250,000 purchased from non-Virginia companies within the locality. (c) Estimated dollar value per year of semces that will be $1,250,000 purchased from Virginia companies within the locality. (d) Estimated dollar value per year of services that will be $150,000 purchased from non-Virginia companies within the locality. Estimated number of regular employees on year round basis. Average annual salary per employee. 220 ChX~njt{an, Industrial Develop~gnt Authority of the City of Roanoke, Virginia ° No new construction pursuant to this financing; estimated taxable value of real property already existing is $20,000,000. GLENN FELDMANN DARBY GOODLATTB 210 1st Street S.W. Suite 200 Post Office Box 2887 Roanoke, Virginia 24001 540.224.8000 Fax 540.224.8050 gfdgogfdg.com SAMUEL F. VANCE, 1V Direct Dial (540) 224-8013 E-mail svance~gfdg.com October 30, 2002 HAND DELIVERED Ms. Stephanie M. Moon Deputy City Clerk City of Roanoke 215 Church Avenue, S. W., Room 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011-1536 Re: Virginia Lutheran Homes, Inc. November 4, 2002 Roanoke City Council Meeting Dear Stephanie: Please find enclosed the signed Certificates, exhibits, and related documents regarding the refinancing and refunding of a previous bond issue for Virginia Lutheran Homes, Inc. They are in the same form as those sent to you yesterday for inclusion in the agenda for the next meeting of City Council. Please submit them to City Council for their consideration. Should you have any questions regarding this matter, please feel free to give me a call at (540) 224-8013. Thank you very much for your attention to this matter. Very truly yours, Samuel F. Vance, IV SFV:mgc:0042097 Enclosures cc: William M. Hackworth, Esq. At a regular meeting of the City Council of the City of Roanoke, Virginia, held on the 4th day of November, 2002, the following members were recorded as present: PRESENT: On motion by ., seconded by , the attached Resolution was adopted by a majority of the members of the City Council of the City of Roanoke, Virginia by a roll call vote, the votes being recorded as follows: MEMBER VOTE IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA Resolution No. A RESOLUTION approving the issuance of up to $26,500,000 in Revenue Bonds of the Industrial Development Authority of the City of Roanoke, Virginia (the "Authority") to finance or refinance (1) all or a portion of the Authority's $22,875,000 Residential Care Facility Mortgage Revenue Refunding Bonds (Virginia Lutheran Homes), Series 1997, (2) mounts required to fund a debt service reserve fund and pay costs of issuance and other expenses in connection with the issuance of the Bonds (3) the financing or the refmancing of approximately $3,500,000 for the recent acquisition and current renovation of a nursing home facility located at 3837 Brandon Avenue, Roanoke, Virginia 24018 The Industrial Development Authority of the City of Roanoke, Virginia ("Authority") has considered the application of Virginia Lutheran Homes, Inc., a Virginia non-stock, non-profit corporation and/or its affiliate (the "Borrower"), requesting the issuance of the Authority's revenue bonds in an amount not to exceed $26,500,000 ("Bonds") to be issued at one time or from time to time to assist the Borrower in financing or refinancing the following (collectively, "Project"): (1) the refunding of all or a portion of the Authority's $22,875,000 Residential Care Facility Mortgage Revenue Refunding Bonds (Virginia Lutheran Homes), Series 1997, which were issued to refund the outstanding balance of the Authority's $25,155,000 Residential Care Facility First Mortgage Revenue Bonds (Virginia Lutheran Homes Project), Series 1991, the proceeds of which were used to assist the Borrower in financing or refinancing (a) the costs of acquiring, constructing and equipping a residential care facility of independent living units and a personal care facility ("Personal Care Center") for the aged in the City of Roanoke, Virginia, known as Brandon Oaks, owned and operated by the Borrower and located at 3804 Brandon Avenue, Roanoke, Virginia 24018, Co) existing indebtedness of the Borrower relating to the construction and subsequent expansion of and improvements to an existing nursing care facility adjacent to and interconnected with the Personal Care Center and also owned and operated by the Borrower ("Health Center"), and (c) the costs of certain improvements and additions to the Health Center, (2) the acquisition, construction, renovation and equipping of a nursing home facility located at 3837 Brandon Avenue, Roanoke, Virginia 24018 and (3) amounts required to fund a debt service reserve fund and to pay costs of issuance and other expenses in connection with the issuance of the bonds. The Authority held a public hearing on the Borrower's application on October 30, 2002, as required by Section 147(0 of the Internal Revenue Code of 1986, as amended ("Code"), and Section 15.2-4906 of the Code of Virginia of 1950, as amended ("Virginia Code"). Section 147(0 of the Code also provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds. The Authority issues its bonds on behalf of the City of Roanoke, Virginia ("City"); the Project is located in the City; and the City Council of the City of Roanoke, Virginia ("Council") constitutes the highest elected governmental unit of the City. The Authority has recommended that the Council approve the issuance of the Bonds. A copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Council. NOW, THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: 1. The Council approves (i) the issuance of the Bonds by the Authority for the benefit of the Borrower, as required by Section 147(0 of the Code and Section 15.2-4906 of the Virginia Code. 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Borrower. 2002. 3. This resolution shall take effect immediately upon its adoption. Adopted by the City Council of the City of Roanoke, Virginia this 4th day of November, ATTEST: [sE a4 Clerk, City Council of the City of Roanoke, Virginia -2- GLENN FELDMANN GOODLATIt! 210 1st Street S.W. Suite 200 Post Office Box 2887 Roanoke, Virginia 24001 540.224.8000 Fax 540.224.8050 gfdg~gfdg.com SAMUEL F. VANCE, IV Direct Dial (540) 224-8013 E-mail svance~gfdg.com October 28, 2002 HAND DELIVERED Ms. Stephanie M. Moon Deputy City Clerk City of Roanoke 215 Church Avenue, S. W., Room 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 - 1536 Re' Virginia Lutheran Homes, Inc. November 4, 2002 Roanoke City Council Meeting Dear Stephanie: Pursuant to our telephone conversation of Friday, October 25, 2002, I am submitting to you for inclusion in the Agenda for the next Roanoke City Council Meeting (November 4, 2002) materials relating to the Virginia Lutheran Homes, Inc. refunding and refinancing bond transaction. More specifically, please find enclosed pro forma documents to be considered at the October 30, 2002 meeting of the Industrial Development Authority of Roanoke City. These pro forma documents include the IDA's Certificate and related exhibits, the IDA's Resolution regarding the same, and the Fiscal Impact Statement for the proposed bond financing. As well, you will see the proposed Resolution by City Council regarding the bond transaction. Please include these items on the Agenda for the next Roanoke City Council meeting. I will submit to you on Wednesday, October 30, 2002, the correct number of signed Certificates, exhibits, and related documents in final form. Should you have any questions regarding this matter, please feel free to give me a call at (540) 224-8013. Thank you very much for your attention to this matter. SFV:mgc:0042097 Enclosures WILLIAM M. HACKWORTH CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FAX: 540-853-1221 EMAIL: cityatty~i.roanoke.va.us ELIZABETH K. DILLON STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L. COLLINS HEATHER P. FERGUSON ASSISTANT CITY ATTORNEYS October 16, 2002 Samuel F. Vance, IV, Esquire Glenn, Feldmann, Darby & Goodlatte P. O. Box 2887 Roanoke, Virginia 24001 Re: Industrial Development Authority of the City of Roanoke, Virginia Proposed Financing for Virginia Lutheran Homes, Inc., and/or its Affiliate Limited Liability Company Dear Mr. Vance: I received your letter of October 11, 2002, concerning Virginia Lutheran Homes request for financing through the Industrial Development Authority of the City (your letter was the first we had heard of this financing proposal). If this matter is to be included in the agenda materials for Council to consider at its November 4, 2002, meeting, the deadline of he City Clerk's Office for receiving the necessary materials is noon on Thursday, October 31, 2002. You will need to file executed copies of the documents before the deadline. If I can be of any assistance in this matter, please let me know. Sincerely yours, William M. Hackworth City Attorney WMH:f cc: Darlene L. Burcham, City Manager Mary F. Parker, City Clerk H:\LETTER\I -vanceIDAfinancingLUTHERAN.doc CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk November 6, 2002 File #24-51 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36123-110402 amending and reordaining §36.1-393, Standards for new construction, of Subdivision G, ND, Neighborhood Design District, of Division 5,Special District Regulations, of Article III, District Regulations; amending §36.1-403, Front yard requirements for infill developments, of Division 1, Generally, of Article IV, Supplementary Regulations; and amending and reordaining subsection (c) of §36.1-428, General standards, of Division 2, Off-Street Parking and Loading Requirements, of Article IV, Supplementary Regulations, of the Code of the City of Roanoke (1979), as amended, to provide standards for a new dwelling, new accessory building or expansion of an existing dwelling in the ND district; establishing the depth of front yards; to provide parking in the ND district; and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment H:kAgenda.02XNovember 4, 2002 corrcspondence.wpd Darlene L. Burcham November 6, 2002 Page 2 pc: The Honorable Virginia The Honorable Virginia The Honorable Virginia The The The The The Honorable The Honorable The Honorable The Honorable The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia Honorable Julian H. Raney, Jr., Chief Judge, General District Court George W. Harris, Jr., Judge, General District Court Vincent A. Lilley, Judge, General District, Court Francis W. Brukart, Ill, Judge, General District Court Jacqueline F. Ward Talevi, Judge, General District Court John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable District Court The Honorable Court Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations Philip Trompeter, Judge, Juvenile and Domestic Relations District The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate Michael R. Meise, Law Librarian Willard N. Claytor, Director, Real Estate Valuation Rolanda A. Johnson, Assistant City Manager for Community Development Evelyn D. Dorsey, Zoning Administrator Martha P. Franklin, Secretary, City Planning Commission Ronald L. Smith, Building Commissioner Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney Estelle McCadden, President, Melrose/Rugby Neighborhood Forum, Inc., 2128 Mercer Avenue, N. W., Roanoke, Virginia 24017 N:\CKMHl~genda.02~November 4, 2002 correspondence.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The /4th day of Iqovember, 2002. lqo. 36123-110402. AN ORDINANCE amending and reordaining {}36.1-393, Standards for new construction, of Subdivision G, ND, Neighborhood Design District, of Division 5, Special District Regulations, of Article III, District Regulations; amending {}36.1-403, Front yard requirements for infill developments, of Division 1, Generally, of Article IV, Supplementary_ Regulations; and amending and reordaining subsection (c) of §36.1-428, General standards, of Division 2, Off- Street Parking and Loading Requirements, of Article IV, Supplementary_ Regulations, of the Code of the City of Roanoke (1979), as amended, to provide standards for a new dwelling, new accessory building or expansion of an existing dwelling in the ND district; establishing the depth of front yards; and to provide parking in the ND district; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 36.1-393, Standards for new construction, of Subdivision G, ND, Neighborhood Design District, of Division 5, Special District Regulations, of Article III, District Regulations, §36.1-403, Front Yard requirements for infill developments, of Division I, Generally, of Article IV, Supplementary_ Regulations, and subsection (c) of §36.1-428, General standards, of Division 2, Off-Street Parking and Loading Requirements, of Article IV, Supplementary_ Regulations, of the Code of the City of Roanoke (1979), as amended, are hereby amended and reordained to read and provide as follows: o-ca-NeighDesignStand Sec. 36.1-393. Standards for new construction. In considering an application for a zoning permit, the zoning administrator shall apply the following standards for a new dwelling, a new accessory building that is accessory to a dwelling, and expansion of an existing dwelling in the ND district: (a) Building location and massing. (1) The required front yard shall be determined by Section 36.1-403. A new dwelling shall be located five (5) feet or less from the required front yard. (2) A new dwelling shall have two stories where lots on both sides have two-stoW dwellings. A new dwelling shall have one stow where lots on both sides have one-stoW dwellings. Where no dwelling exists on either or one side, the number of stories shall be the same as the majority of dwellings on the same side of the same block. For the purposes of this section, a stow shall be a finished floor level with at least five hundred (500) square feet that is at or above the grade of the front yard. (3) The width of single- and two-family dwellings shall be within ten (10) percent of the average of the widths of other single- and two-family dwellings on the same side of the same block. The front of multifamily dwellings shall be broken into sections of thirty (30) feet or less in width through offsets of the vertical plane of the facade of at least twelve (12) inches. (4) The foundation height shall be aligned with the foundation heights of dwellings on the adjoining lots or, where there are no dwellings on adjoining lots, with the majority of dwellings on the same side of the same block. (b) Roofs. (1) The rise-to-mn ratio for the dwelling's main roof shall be 6:12 or steeper. (2) The dwelling's main roof form shall have a complex roof form such as a hipped, intersecting, offset, or dormered roof, except where the gable faces the street and the roof covers a full-width porch, in which case the roof may have a simple two-surface configuration. (3) Eave and gable overhangs for all dwellings and additions to dwellings shall be at least twelve (12) inches. o-ca-NeighDesignStand (4) The rise-to-run ratio of roofs covering porches or entrances shall be 4:12 or shallower. (5) Above-grade entrances on the front or side of dwelling shall be covered with a roof with a minimum width and depth of thirty-six (36) inches. (c) Entrances and windows. (1) The dwelling shall have at least one entrance facing the primary front yard. The number of doors facing the primary front yard shall be limited to one door for every twenty (20) feet of dwelling width. A second entrance facing the primary front yard may be included on a side of a single- or two-family dwelling if recessed at least six (6) feet behind the main front entrance. (2) Doors facing a street shall have panel insets or windows. (3) At least fifteen (15) percent of the front of the/dwelling shall consist of window or door openings. At least ten (10) percent of the side of a dwelling which is not the front of the dwelling and which faces a street shall consist of window or door openings. Roofs, gables, and foundations shall not be included in determining the area of the front or the side of the dwelling. (4) Windows on the front facade shall have a height that is a least one and one- half (1½) times their width. (5) Windows on the front of the dwelling shall be arranged in a manner that is compatible with that of other dwellings in the district. In general, windows on separate stories of the front should be vertically aligned and windows on the same story should be horizontally aligned. (6) All stairs shall have solid risers. (7) A sidewalk at least four (4) feet in width shall be provided between the front porch and the street. The sidewalk shall be constructed of an impervious material customarily used for sidewalks in the district. (d) Siding and trim. (1) The siding of any dwelling or accessory structure, exclusive of trim materials, shall not be vertically oriented. o-ca-NeighDesignStand (2) Windows and doors shall be surrounded by trim which is at least three and one-half (3 ½) inches wide, except for dwellings with masonry siding, in which case no trim around doors or windows is required. (3) Vertical comer boards at least three and one-half (3½) inches wide shall be provided on all dwelling comers, except where the siding material is brick or stucco. (4) All wooden elements of the dwelling shall be painted or be stained with an opaque stain. (e) Porches. (1) Single- and two-family dwellings shall have a covered porch at least one-half (1/2) the width of the dwelling's facade with a depth of at least six (6) feet. The porch shall face the primary front yard. (2) For new and existing dwellings, the front porch shall not be enclosed with siding. (3) Front porch railings shall have a top and bottom rail. Baluster ends shall not be exposed. (4) Porch columns shall be uniform in shape and style and shall be at least five and one-half (5½) inches wide at their bottom and top. (5) The underside of porches between pier supports and the underside of exterior stairways shall be enclosed. (f) Additions and accessory structures. (1) Detached accessory buildings, including garages and carports, shall be located behind the back of the dwelling. (2) An attached garage or carport shall be offset at least twenty-four (24) inches behind the front facade of the dwelling. The bay door of an attached garage shall not face the primary front yard. (3) An addition to an existing dwelling shall be located on the rear or side of the dwelling, except a porch may be added to the front of the dwelling. An addition to the side of a dwelling shall be set back from the dwelling's front face by twenty-four (24) inches or more. o-ca-NeighDesignStand Sec. 36.1-403. Front yard requirements for infill developments. The required front yard depth shall be equal to the shallowest of the adjoining front yards of the minimum front yard depth required for the district, whichever is shallower. Where there are no buildings on adjoining lots, the required front yard shall equal the shallowest front yard on the block face. The zoning administrator may require a greater yard depth for reasons of public safety, proposed road improvements, or consistency with the overall building line along the street. Sec. 36.1-428. General standards. *** (6) Special provisions for parking in the ND district: Notwithstanding the regulations regarding parking requirements and general location, design, and layout of parking, the following shall apply to new dwellings constructed in the ND district: (a) The total number of required off-street parking spaces may be reduced by one (1) space for every twenty (20) feet of lot frontage. (b) Off-street parking, if provided, shall be located to the rear or side of the principal building. (c) Parking spaces may be located directly adjacent to an alley. Where an alley provides access to the rear of the property, alley access to parking and garages is encouraged. (d) Any driveway located in the front yard shall be located to one side of the dwelling and shall be paved with asphalt, concrete, brick or stone pavers. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. o-ca-NeighDesignStand ATTEST: City Clerk. o-ca-NeighDesignStand 7373 The quaintness of Utttma T-IO A. A sizable covered front porch for quiet reflection. Nice-sized living and dining rooms enhance today's lifestyles. Upstairs, the three bed- moms are served by two full baths. 758 Main Level 700 Second l~vel 1458 Total Finished Sq. Ft. (All ti~xages aplm}ximate) Construction Estimate- Ultima T-10A Floor Plan Building Dimensions - 30'0" x 27'6" Building Square Footage - 1590 SF (Incorrect square footage shown on floor plan) Construction Cost Details Base Cost (Completed house on crawl space foundation) Construction Options $7,268 (Neighborhood Design District Standard Requirements) $87,640 6/12 Roof Pitch (5/12 shown on rendering) - 16' x 6' Porch with railings- 3' x 3' Covered Entry (Side door) - Complex Roof Design ~everse gable) 3 ½" window and door trim - Additional windows for side facing street (3) - $750 $2240 $750 $2250 $504 $774 Total Construction Cost $94,908* * The construction estimate does not include the following cost: Building Lot Water Connection Fees Sewer Connection Fees Profit MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 21:5 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clcrk~ci.roanoke.va, us October 18, 2002 File #51 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Robert B. Manetta, Chair City Planning Commission 2831 Stephenson Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Marietta: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, October 15, 2002, a joint public hearing by the City Council and the City Planning Commission was conducted on the request of the City Planning Commission with regard to an amendment to Sections 36.1-393, Standards for new construction, 36.1-403, Front yard requirements for infill developments, and 36.1-428, General standards, Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended, to provide standards for a new dwelling, a new accessory building, or an expansion of an existing dwelling in the ND, Neighborhood Design District overlay, to establish the depth of front yards, and to establish parking requirements in the ND District. On motion, duly seconded and adopted, the ordinance was tabled until the regular meeting of Council on Monday, November 4, 2002, at 2:00 p.m., or as soon thereafter as the matter may be heard. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Willard N. Claytor, Director, Real Estate Valuation Rolanda A. Johnson, Assistant City Manager for Community Development Evelyn D. Dorsey, Zoning Administrator Martha P. Franklin, Secretary, City Planning Commission Ronald L. Smith, Building Commissioner Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney H:~Agenda.02\October 15, 2002 correspondence.wpd Examples of Incompatible Infill Buildings · Setback too deep · Roof pitch too shallow · Lacks entry walk · Lacks roof overhangs · Porch too small · Entrance not covered (appears that side of house is facing the front) · Roof pitch too shallow · Awkward window arrangement and too much blank wall · Foundation height too shallow · Roof pitch too shallow (no roof lines) · Lacks roof overhangs · Should have two stories - scale problem is compounded by shallow roof pitch. · Foundation height too shallow · Blank wall facing street · No overhangs · Multiple entrances on front · 2 doors on front · Entrances not covered · Setback too deep · Shallow roof pitch · Completely blank walls on sides · Wooden stairs to sidewalk · Two front doors · No overhangs · Entrances not covered · Setback too deep · Building addresses side yard · Main entrances on side · Roof pitch too shallow · Entrances not covered CITY OF ROANOKE PLANNING BUILDING AND DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1'730 Fax: (540) 853-1230 E-mail: planning~ci, roanoke.va.us Architectural Review Board Board of Zoning Appeals Planning Commission October 15, 2002 Mr. Robert B. Marietta, Chairman, Planning Commission Mr. Richard A. Rife, Vice Chairman, Planning Commission Mr. Gilbert E. Butler, Jr., Planning Commission Mr. S. Wayne Campbell, Planning Commission Mr. Kent D. Chrisman, Planning Commission Mr. Melvin L~ Hill, Planning Commission Mr. Fredrick M. Williams, Planning Commission Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor, Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Members of the Planning Commission and City Council: Subject: Proposed amendments to Zoning Ordinance: Article III. District Regulations, Division 5, Special District Regulations, Subdivision G. ND, Neighborhood Design District, Section 36.1-393, Standards for new construction; Article iV. Regulations, Division 1. Generally, Section 36.1-403, Front yard requirements for infill development, and Division 2, Off-Street Parking and Loading Requirements, Section 361-428, General standards. Background: Incompatible infill housing in Roanoke's older neighborhoods has been a concern of residents for a number of years. Because architecture and design are not regulated through standard zoning, neighborhood leaders worked with City staff to request authorization from the General Assembly for an overlay zoning district to regulate the design of infill development. The subsequent Charter amendment authorized Roanoke to regulate design in the City's conservation, rehabilitation and redevelopment districts. In 1994, the Neighborhood Design District was adopted as part of the zoning ordinance. The purposes of the ND District are to: (1) encourage new buildings which are compatible with the existing scale and character of the surrounding neighborhood, (2) encourage the protection of existing neighborhoods and their physical characteristics and (3) encourage the revitalization of the area. ND District overlay zoning can be applied in the following neighborhoods: Melrose/Rugby, Loudon/Melrose, Harrison, Gilmer, Gainsboro, Hurt Park, Belmont, Fallon, Kenwood and Morningside. The Old Southwest neighborhood is eligible, but the ND District is not needed because of the greater protection provided by H-2 historic overlay zoning. At the time it was adopted, the ND District did not include a set of comprehensive design standards. The existing standards are too general to effectively regulate design. With the general nature of the existing standards, a potential developer would have a great deal of uncertainty about what is expected in terms of design. The development of the proposed design standards reduces this uncertainty by providing more definitive direction regarding those specific design elements that must be included in the development of infill housing. The proposed amendment also revises Section 36.1-428 of the zoning ordinance, Off-street parking and loading requirements, by adding special provisions for parking that apply only to the construction of new dwellings in the ND District. The parking provisions encourage on-street parking and access to parking from the alleys, where appropriate. The amendment also revises Section 36.1-403, Front yard requirements for infill development, which is effective city-wide. The amendment to this section is being made to encourage the location of infill buildings in a more appropriate relationship to the street and to adjacent existing structures. Meetings were conducted in August 2002 to review the proposed design standards. Meetings were conducted with the Roanoke Regional Home Builders Association, the Roanoke Regional Housing Network, the Roanoke Redevelopment and Housing Authority and the presidents of Roanoke Neighborhood Partnership neighborhood organizations. A public workshop was held on August 29 at Lucy Addison Middle School. The workshop was well-attended and citizens' responses to the design standards and other measures were positive. Staff made a number of revisions to the standards in response to comments from the public and from builders. Considerations: The design standards for the ND District are based on the architectural elements common to older neighborhoods. The standards regulate building location and mass, roofs, entrances and windows, porches, siding and trim, additions and accessory structures. The design standards are intended to provide specificity to the design 2 process so that developers and builders can address specific requirements in the planning/design process. The standards also have been formulated to allow for flexibility and creativity in housing design. They apply only to residential construction and specifically, new dwellings, additions to dwellings, and accessory buildings. The application, review and approval process for housing design will be handled administratively by the Zoning Administrator. Unlike the historic district, applications will not be subject to review by the Architectural Review Board. Administrative reviews for housing in the ND District must be completed within 15 working days. City Code provides for a review fee. However, staff recommends that no review fees be applied at this time over and above those fees associated with building permits. Design standards will likely add some cost to constructing new dwellings in the ND District. However, many provisions relate to the site planning and arrangement of the building elements, which can simply be handled through careful project planning with little or no additional cost. The special parking provisions can actually significantly reduce development costs. Staff recognizes that potential added construction costs may slow housing development by some builders in ND-designated areas. However, the long-term viability of core neighborhoods as locations for future high-quality development must be preserved. Some non-profit housing developers are currently constructing infill housing in these neighborhoods that would meet the proposed design standards. The City Design chapter of Vision 2001-2020 also establishes design principles for traditional neighborhoods and downtown neighborhoods. The principles state that houses should have front porches and that front yard setbacks and bulk for residential structures should be consistent. Vision 2001-2020 strongly supports implementation of the ND District: NHA29. Revise zoning ordinance to encourage quality infill development that reflects the character of the neighborhood including infill development standards. NHA23. Develop criteria for evaluating new residential proposals to ensure compatibility with surrounding neighborhoods and support of the City's goals of a balanced, sustainable housing supply. NHA5. Consider ND, Neighborhood Design District, overlay zoning for qualifying centers in Rehabilitation and Conservation Areas to encourage compatible design of development in village centers. Recommendation: It is recommended that the Planning Commission recommend approval of the proposed amendments. It is recommended that City Council approve the proposed amendments, as recommended by the Planning Commission. The amendments will implement recommendations of Vision 200'1-2020 to encourage quality infill development that is compatible with the surrounding neighborhood. Respectfully submitted, R. Brian Townsend, Agent City of Roanoke Planning Commission CC; Darlene Burcham, City Manager Rolanda Johnson, Assistant City Manager for Community Development William M. Hackworth, City Attorney Mary F. Parker, City Clerk 4 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va, us September 26, 2002 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk File #28-51-53-165-268-467~468 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, the following matters have been advertised for public hearing on Tuesday, October 15, 2002, at 7:00 p.m., in the City Council Chamber: (1) Request of Larry J. Conner and Rhonda S. Conner that a parcel of land containing 0.158 acre, described as 547 Campbell Avenue, S. W., Official Tax No. 1112510, be rezoned from LM, Light Manufacturing District, to C-1, Office District. (2) Request of the City of Roanoke that Vision 2001-2020, the City's Comprehensive Plan, be amended to include the Southern Hills Neighborhood Plan as an element of said Plan. (3) Amendment to Sections 36.1-393, Standards for new construction, 36.1-403, Front yard requirements for infill developments, and 36.1-428, General standards, Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended, to provide standards for a new dwelling, a new accessory building, or an expansion of an existing dwelling in the ND, Neighborhood Design District overlay, to establish the depth of front yards, and to establish parking requirements in the ND District. (4) Request of the City Planning Commission that properties located within the Melrose Rugby neighborhood generally bounded by Interstate 581, Lick Run and Andrews Road on the north, Melrose and Orange Avenues on the south, Tenth Street on the east, and Lafayette Boulevard on the west, be zoned ND, Neighborhood Design District overlay. The Honorable Mayor and Members of the Roanoke City Council September 26, 2002 Page 2 (5) Continuation of a public hearing in connection with a proposal of the City of Roanoke to vacate an existing water line easement located on privately owned property in exchange for a relocated easement to be dedicated to the City of Roanoke; and thereafter, the City of Roanoke proposes to quitclaim a portion of the new easement to the Virginia Department of Transportation, in connection with development of Kingston Estates, a new subdivision located in Roanoke County. (6) Request of the Roanoke City School Board for passage of a resolution or resolutions approving the issuance by the City of Roanoke of its general obligation bonds, in an amount estimated not to exceed $800,000.00, for the purpose of financing certain rehabilitations, repairs and/or equipment in connection with Lincoln Terrace Elementary School. Copy of the City Planning Commission report in connection with zoning of properties located within the Melrose Rugby neighborhood will be forwarded upon receipt. With kindest personal regards, I am Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure pc: Robert B. Manetta, Chair, City Planning CommiSsion, 2831 Stephenson Avenue, S. W., Roanoke, Virginia 24014 George J. A. Clemo, Attorney, Woods, Rogers and Hazlegrove, P.L.C., P. O. Box 14125, Roanoke, Virginia 24038-4125 Darlene L. Burcham, City Manager Willard N. Claytor, Director, Real Estate Valuation William M. Hackworth, City Attorney, transmitted electronically by e-mail Steven J. Talevi, Assistant City Attorney Philip C. Schirmer, City Engineer Michael T. McEvoy, Director, Department of Utilities Jesse H. Perdue, Jr., Water Division Manager Martha P. Franklin, Secretary, City Planning Commission Stephanie M. Moon, Deputy City Clerk Sharon A. Mougin, Executive Secretary, City Manager's Office, transmitted electronically by e-mail CITY OF ROANOKE ' OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www. roanokegov.com The Honorable Ralph K. Smith, Mayor The Honorable C. Nelson Harris, Vice-Mayor The Honorable William H. Carder The Honorable M. Rupert Cutler The Honorable William D. Bestpitch The Honorable Alfred T. Dowe, Jr. The Honorable Linda F. Wyatt Dear Mayor and Members of City CounCil: Subject: September 3, 2002 Request for Joint Public Hearing with Planning Commission on proposed Neighborhood Design District standards and overlay zone Planning staff has held meetings with vadous stakeholders (the Roanoke Regional Housing Network, the Roanoke Regional Home Builders Association, presidents of the Roanoke's neighborhood organizations) as well as held a citywide public meeting at Addison School to discuss the proposed neighborhood design standards. Copies of the draft standards have been distributed at all meetings and feedback has been received. Staff also plans to meet with the Melrose-Rugby neighborhood during September to get their feedback on the proposed standards as well as input on the proposed overlay zoning district for their area. In order to facilitate the adoption of the standards as well as the zoning of the Melrose Rugby area with the Neighborhood Design District overlay, I am proposing that Council meet jointly with the City Planning Commission to accomplish two tasks: (1) adoption of an amendment to the zoning ordinance to include neighborhood design standards; and (2) zoning of the Melrose-Rugby neighborhood with a Neighborhood Design District overlay. Recommended Acton: Authorize the scheduling and advertising of joint public hearings with the Planning Commission for your evening meeting on October 15, 2002, to consider an amendment to the Section 36.1, Zoning, Code of the City of Roanoke (1979), as amended, to include neighborhood design standards and consideration of the Neighborhood Design District overlay for certain properties in the Melrose-Rugby neighborhood. RespectfUlly submitted, City Manager CC: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Rolanda Johnson, Assistant City Manager Brian Townsend, Director, Planning Building and Development NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke and the City of Roanoke Planning Commission will hold a joint public heating on Tuesday, October 15, 2002, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider an amendment and revision to Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended. The proposed amendment would amend the following sections of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended: Section 36.1-393, Standards for new construction, {}36.1-403, From yard requirements for infill developments, {}36.1-428, General standards, to provide standards for a new dwelling, a new accessory building, or an expansion of an existing dwelling in the ND district, to establish the depth of front yards, and to establish parking requirements in the ND district. In addition, the Council of the City of Roanoke and the City of Roanoke Planning Commission will consider the zoning of parcels contained within the boundary as described below with an ND, Neighborhood Design District overlay: The beginning point being located at the intersection of the northem fight-of-way line of Grayson Avenue, NW, and the western tight-of-way line of 10th Street, NW, and proceeding north along the western right-of-way line of 10th Street, NW, to its intersection with the southern right-of-way line of Andrews Road, NW; Then proceeding west along the southern right-of-way line of Andrews Road, NW, to its intersection with the property line of tax parcel 2240102, and proceeding along the northern property line of said parcel for its entire length; Then continuing north along the northern property line of tax parcel 2240201, across Norris Drive, NW, and along the northern property line of tax parcels 2240111, 2241229, and 2360101, to its intersection with the southwestern right-of-way line of Interstate 581; Then proceeding northwest along the southwestern tight-of-way line of Interstate 581, to a point of intersection with the western property line of tax parcel 2360101; Then proceeding south along the western property line of tax parcels 2360101, 2350101, 2350103, and 2350105, to a point of intersection with the northern property line of tax parcel 2350503; Then proceeding west along the northern property line of tax parcel 2350503, across Leon Street, NW, and along the northern property line of tax parcels 2350413, 2350412, 2350411, 2350410, 2350409, 2350408, and 2350401, to a point of intersection with the southern right-of-way line of Sherman Drive, NW; H:x2qOTICES\N-COUNCILPLANNINGCOMM(ND,NEIGHBORI-IOODDESIGNDIS)092402DOC Then proceeding west along the southern right-of-way line of Sherman Drive, NW, to its intersection with the eastern right-of-way line of Cove Road, NW; Then proceeding north along the eastern right-of-way line of Cove Road, NW, to its intersection with the eastern right-of-way line of Lafayette Boulevard, NW; Then proceeding south along the eastern right-of-way line of Lafayette Boulevard, NW, to its intersection with the northern right-of-way line of Melrose Avenue, NW; Then proceeding east along the northern right-of-way line of Melrose Avenue, NW, to its intersection with the southeastern right-of-way line of Salem Turnpike, NW; Then proceeding northeast along the southeastern right-of-way line of Salem Turnpike to a point of intersection with the southern property line of tax parcel 2321904, and proceeding east along said southern property line; then proceeding across 20th Street, NW; Then including tax parcels 2322001, and 2322002 in their entirety; then across 19th Street, NW; Then proceeding east along the southern property line of tax parcels 2322101, 2322102, 2322103, 2322104, 2322105, 2322106, 2322107, and 2322108; then across 18th Street, NW; Then proceeding east along the southern property line of tax parcels 2221501, 2221502, 2221503, 2221504, 2221505, 2221506, 2221507, and 2221508; then across 17th Street, NW; Then proceeding east along the southern property line of tax parcels 2221601 and 2221607; then crossing 16th Street, NW; Then proceeding east along the southern property line of tax parcels 2211701, 2211702, 2211703, 2211704, 2211705, 2211706, 2211707, and 2211708; then crossing 15th Street, NW; Then proceeding east along the southern property line of tax parcels 2221801, 2221802, 2221803, 2221804, 2221805, 2221806, 2221807, and 2221808; then crossing 14th Street, NW; Then proceeding east along the southern property line of tax parcels 2221901, 2221902, 2221903, 2221904, 2221905, 2221906, 2221907, and 2221908; then crossing 13th Street, NW; Then proceeding east along the southem property line of tax parcels 2222001, 2222002, 2222003, 2222004, 2222005, 2222006, and 2222009; then crossing 12th Street, NW; H:\NOTICES~q-COUNCILPLANN1NGCOMM(ND,NEIGHBORHOODDESIGNDIS)092402.DOC Then proceeding east along the southern property line of tax parcels 2222104, 2222105, 2222106, 2222107, and 2222110; then crossing 11th Street, NW; Then proceeding east along the southern property line of tax parcel 2120801 to its intersection with the western tight-of-way line of 10th Street, NW; Then proceeding north along the western right-of-way line of 10th Street, NW, to its intersection with the northern right-of-way line of Grayson Avenue, NW, the point of beginning. Citizens of the City shall be given an opportunity to appear and be heard by the Planning Commission and City Council on the subject of these matters. Copies of the proposed amendments to the zoning ordinance and the proposed zoning overlay of ND, Neighborhood Design District, to be considered by the Planning Commission and City Council are available for review in the Office of the City Clerk, Room 456, and the Department of Planning, Buildings and Development, Room 166, located in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011. Any questions about the proposed amendments to the zoning ordinance or the proposed zoning overlay of ND, Neighborhood Design District, should be directed to the Department of Planning, Building and Development (540) 853- 1730. If you are a person with a disability who needs accommodations for this heating, please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, October 10, 2002. GIVEN under my hand this 25th day of September ,2002. Mary F. Parker, City Clerk. Martha P. Franklin, Secretary, Planning Commission Note to Publisher: Please publish twice in The Roanoke Times on Friday, September 27 and October 4, 2002. Send Publisher's Affidavit to: Martha P. Franklin, Secretary, Planning Commission Room 166 Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 H:\NOTICESLN-COUNCILPLANNYNGCOMMCND,NEiGI~ORHOODDES1GNDiS)092402.DOC Send Publisher's Bill and Affidavit to the following individual: Mary F. Parker, City Clerk Room 456 Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 H:\NOTICES~q-COUNCIL?LANNINGCOMM(ND,NEIGHBORHOODDES IGNDIS)092402.DOC The Roanoke Times Roanoke, Virginia ' pmr~Mm 23504/3. Affidavit of Publication WTEEMP~U~ 2350411'2350410,2350409, The Roanoke Tim~C[{v[:u Roanoke and the City of ~ . ....................................... ~ ~-7-. ~. =,~= ~'¥ ~ · .~ ~ ~ - ~ ~' ~ 215 CHURCH AVE SW RM ATT: MARY PARKER, fL ~(~7~,~,~: ROANOKE VA 24011 ~ ~ ~, ~&~- ~, ~ ~.,al0~ ~ ~ ~ · ~ ~1- N~-~-~ line ~ Mel~ A~,~; REFERENCE: 80023382 01996089 Joint Meeting State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Virginia. Sworn and subscribed before me this __~.JA_ day of October 2002. Witness my hand and official seal. _ _ ~----~-- , _____~____ary__~_~~_ Public PUBLISHED ON: 09/27 10/04 in& a new aoceeamy or an ~ of an exl~ln~ dwellln~ ~ ~ ND ~ ~ ~ ~ ~ M~ Am~,~, In ~, ~ ~1 M ~e e~em '~-~*~y Hne of cell G~ within bounde~ ,m deexthed below with an ND, NeQlhborhood The begtnnin~ point bein~ located at the inte~ection of the northern d~t-of-W8~ line of Wem ~l~t-of-way line of in{ norlh akx~ the v.,~tem line of tm~.l~Zeat 2240102~ snd proceeding nlonJ the norUmrn {x~pel~ line of said Then-~nuln~ m aloe[ no~lW, m~wty Ikle oft~x { Im~ 2240111, 9941229, end 23e0101, ~o Its Inte~ec- , ~i.i " ~. p.xeldi.g eauth al..~ pame~ 2360101' 2350101 2350103, mid 2350105, to e Then proceeding northnest tax parcel 2321904, ~nd pro- N~; Then including tax parcels 2322001' end 2322002 In Then ixoceedlng east'alon~ the eauthem Im~e~Y line of tax parcels 2322101, 2322102, 2322103, 2322104, 2322105, 2322106, 2322107, and 2322508;, then ~ prooaedln~ east alon~ the southern properly line o; tax parcels 2221501, 222~502, ,2221503, 2223.504, 2221505, 2221506, 222/307, and 222$508; then ~ p,oMedln~ eW eto,~ ~ parcels 2221801 end r~u~als '2~,, 2211702, 2211703, 2211704, 2211705, 2211706, 2211707, and 221170~; then 2221803, 2221804, 2221805, 2221806, 222/807, and 222/808; then croMM~ 14th Street, NW; Then proceeding east'along the parce~ 2221901, 2221902, 2221903, 2221904, 2221905, 2221906, croeal~/3~ StmM, NW; Th~ ~e~ east alonl[ the TOTAL COST: 1,019.92 southem Pm~ ~22~.mx FILED ON: 10/04/02 2~a~200~2~°°, ~222001, 2222005, ~2222006, and ................................................................... 2222009; then ~ 12th Billing Services 2222106 22~'2107~ and ~ep r sa~M, NW; panel 2~1 ~ ~ I~- ~n p~ ~ a~ ~-~ line ~ ~ A~ue, Signatu CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk November 6, 2002 File #51 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk DarLene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: lam attaching copy of Ordinance No. 36124-110402 zoning properties located within the Melrose-Rugby neighborhood, generally bounded by Interstate 581, Lick Run and Andrews Road on the north, Melrose and Orange Avenues on the south, Tenth Street on the east, and Lafayette Boulevard on the west, as ND, Neighborhood Design District overlay, and dispensing with the second reading of this ordinance by title. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 4, 2002, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc~ Estelle McCadden, President, Melrose/Rugby Neighborhood Forum, Inc., 2128 Mercer Avenue, N. W., Roanoke, Virginia 24017 Willard N. Claytor, Director, Real Estate Valuation Rolanda A. Johnson, Assistant City Manager for Community Development Evelyn D. Dorsey, Zoning Administrator H:kAgenda.02',November 4, 2002 corresponclence.wpd Darlene L. Burcham November 6, 2002 Page 2 pc: Martha P. Franklin, Secretary, City Planning Commission Ronald L. Smith, Building Commissioner Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney H:~Agenda.02~November 4, 2002 correspondence.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The t~th day of lqovember, 2002. lqo. 3612t~-110t~02. AN ORDINANCE to amend {}36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet Nos. 212, 213,222, 223,224, 232, 233,234, 235, 236, 242, 243 and 245, Sectional 1976 Zone Map, City of Roanoke, to designate certain property within the City as ND, Neighborhood Design District; and dispensing with the second reading of this ordinance by title. WHEREAS, the City Administration has proposed that the hereinafter described property be designated with the zoning overlay designation of ND, Neighborhood Design District; and WHEREAS, the City Planning Commission, after giving proper legal notice, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its meeting on October 15, 2002, after due and timely notice thereof as required by §36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed overlay designation; and WHEREAS, this Council, after considering the aforesaid recommendation made to Council by the Planning Commission, the City's Comprehensive Plan, and the matters H:\ORDIlqANCES\O-REZONINGNDD1STRICT 101502.DOC presented at the public hearing, is of the opinion that the parcels contained within the boundary as described below should be designated with the zoning overlay designation of ND, Neighborhood Design District, as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet Nos. 212, 213,222, 223, 224, 232, 233,234, 235,236, 242, 243 and 245 of the Sectional 1976 Zone Map, City of Roanoke, be amended so that those certain properties contained within the boundary described as follows: the beginning point being located at the intersection of the northern right-of-way line of Grayson Avenue, NW, and the western right- of-way line of 10th Street, NW, and proceeding north along the western right-of-way line of 10th Street, NW, to its intersection with the southern right-of-way line of Andrews Road, NW; then proceeding west along the southern right-of-way line of Andrews Road, NW, to its intersection with the property line of tax parcel 2240102, and proceeding along the northern property line of said parcel for its entire length; then continuing north along the northern property line of tax parcel 2240201, across Norris Drive, NW, and along the northern property line of tax parcels 2240111, 2241229, and 2360101, to its intersection with the southwestern right-of-way line of Interstate 581; then proceeding northwest along the southwestern right-of-way line of Interstate 581, to a point of intersection with the western property line of tax parcel 2360101; then proceeding south along the western property line of tax parcels 2360101, 2350101, 2350103, and 2350105, to a point of intersection with the northern property line of tax parcel 2350503; then proceeding west along the northern H:\ORDINANCES\O-REZONINGNDDISTRICT 101502.DOC property line of tax parcel 2350503, across Leon Street, NW, and along the northern property line of tax parcels 2350413, 2350412, 2350411,2350410, 2350409, 2350408, and 2350401, to a point of intersection with the southern right-of-way line of Sherman Drive, NW; then proceeding west along the southern right-of-way line of Sherman Drive, NW, to its intersection with the eastern right-of-way line of Cove Road, NW; then proceeding north along the eastern fight-of-way line of Cove Road, NW, to its intersection with the eastern fight-of-way line of Lafayette Boulevard, NW; then proceeding south along the eastern fight- of-way line of Lafayette Boulevard, NW, to its intersection with the northern fight-of-way line of Melrose Avenue, NW; then proceeding east along the northern fight-of-way line of Melrose Avenue, NW, to its intersection with the southeastern fight-of-way line of Salem Turnpike, NW; then proceeding northeast along the southeastern fight-of-way line of Salem Turnpike to a point of intersection with the southern property line of tax parcel 2321904, and proceeding east along said southern property line; then proceeding across 20th Street, NW; then including tax parcels 2322001, and 2322002 in their entirety; then across 19th Street, NW; then proceeding east along the southern property line of tax parcels 2322101, 2322102, 2322103, 2322104, 2322105, 2322106, 2322107, and 2322108; then across 18th Street, NW; then proceeding east along the southern property line of tax parcels 2221501, 2221502, 2221503,2221504, 2221505,2221506,2221507, and 2221508; then across 17th Street, NW; then proceeding east along the southern property line of tax parcels 2221601 and 2221607; then crossing 16th Street, NW; then proceeding east along the southern property line of tax parcels 2211701, 2211702, 2211703, 2211704, 2211705, 2211706, 2211707, and 2211708; H:\ORDINANCES\O-REZONINGNDDISTRICT 101502.DOC then crossing 15th Street, NW; then proceeding east along the southern property line of tax parcels 2221801,2221802,2221803,2221804, 2221805,2221806,2221807, and 2221808; then crossing 14th Street, NW; then proceeding east along the southern property line of tax parcels 2221901,2221902,2221903,2221904, 2221905,2221906, 2221907, and 2221908; then crossing 13th Street, NW; then proceeding east along the southern property line of tax parcels 2222001, 2222002, 2222003, 2222004, 2222005, 2222006, and 2222009; then crossing 12th Street, NW; then proceeding east along the southern property line of tax parcels 2222104, 2222105, 2222106, 2222107, and 2222110; then crossing 11th Street, NW; then proceeding east along the southern property line of tax parcel 2120801 to its intersection with the western right-of-way line of 10th Street, NW; then proceeding north along the western right-of-way line of 10th Street, NW, to its intersection with the northern right-of-way line of Grayson Avenue, NW, the point of beginning, be and are hereby designated ND, Neighborhood Design District, and that Sheet Nos. 212, 213,222, 223,224, 232, 233,234, 235,236, 242, 243 and 245 of the Zone Map be changed in this respect. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. H: \ORDINANCES\O-REZON1NGNDDIS TRICT 101502. DOC MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us October 18, 2002 File #51 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Robert B. Manetta, Chair City Planning Commission 2831 Stephenson Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Manetta: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, October 15, 2002, a joint public hearing by the City Council and the City Planning Commission was conducted on the request of the City Planning Commission that properties located within the Melrose Rugby neighborhood generally bounded by Interstate 581, Lick Run and Andrews Road on the north, Melrose and Orange Avenues on the south, Tenth Street on the east, and Lafayette Boulevard on the west, be zoned ND, Neighborhood Design District overlay. On motion, duly seconded and adopted, the ordinance was tabled until the regular meeting of Council on Monday, November 4, 2002, at 2:00 p.m., or as soon thereafter as the matter may be heard. MFP:mh Sincerely, Mary F. Parker, CMC City Clerk Attachment pc: Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Willard N. Claytor, Director, Real Estate Valuation Rolanda A. Johnson, Assistant City Manager for Community Development Evelyn D. Dorsey, Zoning Administrator Martha P. Franklin, Secretary, City Planning Commission Ronald L. Smith, Building Commissioner Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney HSAgenda.02\October 15, 2002 correspondence.wpd CITY OF ROANOKE PLANNING BUILDING AND DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-mail: planning@ei.roanoke.va.us Architectural Review Board Board of Zoning Appeals Planning Commission October 15, 2002 Mr. Robert B. Manetta, Chairman, Planning Commission Mr. Richard A. Rife, Vice Chairman, Planning Commission Mr. Gilbert E. Butler, Jr., Planning Commission Mr. S. Wayne Campbell, Planning Commission Mr. Kent D. Chrisman, Planning Commission Mr. Melvin L. Hill, Planning Commission Mr. Fredrick M. Williams, Planning Commission Honorable Honorable Honorable Honorable Honorable Honorable Honorable Ralph K. Smith, Mayor C. Nelson Harris, Vice Mayor, William D. Bestpitch, Council Member William H. Carder, Council Member M. Rupert Cutler, Council Member Alfred T. Dowe, Jr., Council Member Linda F. Wyatt, Council Member Dear Members of the Planning Commission and City Council: Subject: Zoning of properties in the Melrose-Rugby neighborhood generally bounded by Interstate 581-Luck Run and Andrews Road on the north, Melrose and Orange Avenues on the south, Tenth Street on the east, and Lafayette Boulevard on the west, with an ND, Neighborhood Design District overlay Background: The Melrose-Rugby neighborhood is located in the City's northwest quadrant. The neighborhood is roughly bound by Orange Avenue~ 10th Street, Lafayette Boulevard, and 1-581. Much of the area was developed between 1890 and 1920, though some portions to the north developed later. Over the past 10-15 years, considerable incompatible infill development has occurred on vacant lots, mainly poody designed duplexes and single-family houses. The incompatible design and poor quality construction that characterize many of these infill houses detract significantly from the sense of scale and character created by the original homes of the neighborhood. Because of concerns about incompatible infill housing, community leaders in the Melrose-Rugby and Gilmer neighborhoods worked with the Planning Department in 1993 to obtain a Charter amendment from the Virginia General Assembly to authorize Roanoke to regulate infill construction. The Neighborhood Design (ND) District, an overlay zone, was adopted as part of the zoning ordinance in 1994. In summer/fall 2002, design standards were developed in anticipation of implementing the ND district. The standards establish the minimum design requirements for new dwellings, additions to existing dwellings, and accessory buildings. The standards apply only to residential buildings. Considerations: Section 36.1-389 of the City Code establishes criteria for designating an ND district. The area must: 1. be located within an area designated on an adopted plan for conservation, rehabilitation or redevelopment; 2. be identified in the city's comprehensive plan as having historic or unique architectural value; and 3. contain at least two (2) contiguous acres. The Melrose-Rugby neighborhood meets all three criteria for designation as an ND district. All of the area proposed for the ND district zoning has been designated by City Council as either a conservation or rehabilitation area. Vision 200'1-2020 identifies the Melrose neighborhood as having historic or unique architectural value (p. 36). The area proposed for the ND district is approximately 639 acres. The Melrose-Rugby neighborhood will be the first neighborhood to have the ND district and will serve as the pilot area. Staff anticipates that the ND district could be expanded to other qualifying neighborhoods in less than one year. Vision 2001-2020 supports implementation of the ND district: NH A29. Revise zoning ordinance to encourage quality infill development that reflects the character of the neighborhood including infill development standards. NHA23. Develop criteria for evaluating new residential proposals to ensure compatibility with surrounding neighborhoods and support of the City's goals of a balanced, sustainable housing supply. NH A5. Consider ND, Neighborhood Design District, overlay zoning for qualifying centers in Rehabilitation and Conservation Areas to encourage compatible design of development in village centers. 2 The Melrose-Rugby Neighborhood Plan was adopted by Roanoke City Council as part of the comprehensive plan on June 18, 2001. Strategy 1.7 of the neighborhood plan recommends that the city "Create a Neighborhood Design District overlay zoning throughout the neighborhood." The design of infiil housing is identified in the plan as residents' top concern and implementation of the Neighborhood Design District as a high priority. Melrose-Rugby residents believe that ensuring compatible infill design is essential to maintaining property values, attracting new residents, and encouraging long-term neighborhood revitalization. Recommendation: It is recommended that the City Planning Commission recommend approval of the Neighborhood Design District zoning overlay in the Melrose-Rugby neighborhood. It is recommended that City Council approve the Neighborhood Design District zoning overlay in the Melrose-Rugby neighborhood, as recommended by the Planning Commission. Application of the ND district will implement recommendations of Vision 2001- 2020 and the Melrose-Rugby Neighborhood Plan. Implementation of the ND district will protect the neighborhood from incompatible new construction, thus maintaining property values and encouraging neighborhood revitalization. Respectfully submitted, R. Brian Townsend, Agent City of Roanoke Planning Commission CC; Darlene Burcham, City Manager Rolanda Johnson, Assistant City Manager for Community Development William M. Hackworth, City Attorney Mary F. Parker, City Clerk Evelyn D. Dorsey, Zoning Administrator 3 PETITION TO REZONE IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Zoning of properties in the Melrose-Rugby neighborhood generally bounded by Interstate 581, Lick Run and Andrews Road on the north, Melrose and Orange Avenues on the south, Tenth Street on the east and Lafayette Boulevard on the west with an ND, Neighborhood Design District overlay. To the Honorable Mayor and Members of the Council of the City of Roanoke: The Petitioner, the Planning Commission of the City of Roanoke, in providing for good zoning practice and the general public welfare, requests that properties located within the Melrose Rugby neighborhood generally bounded by Interstate 581, Lick Run and Andrews Road on the north, Melrose and Orange Avenues on the south, Tenth Street on the east and Lafayette Boulevard on the west, more specifically identified as Official Tax Numbers 2120101 through 2120115, inclusive; 2120301; 2120304 through 2120315, inclusive; 2120317; 2120801; 2130501 through 2130511, inclusive; 2130513 2130601 through 2130615, inclusive; 2131201 through 2131211, inclusive; through 2130522, inclusive; 2130524; through 2131203, inclusive; 2131205 2220101 through 2220113, inclusive; 2220201 through 2220214, inclusive; 2220301 through 2220303, inclusive; 2220305; 2220306; 2220309 through 2220316, inclusive; 2220401 through 2220425, inclusive; 2220501 through 2220506, inclusive; 2220601 through 2220616, inclusive; 2220701 2220815, inclusive; 2220901 through inclusive; 2221101 through 2221107, 2221201 through 2221206, inclusive; through 2221416, inclusive; 2221501 2221701 through 2221708, inclusive; through 2221908, inclusive; 2222001 2222108, inclusive; 2222110; 222211 through 2220712, inclusive; 2220801 through 2220916, inclusive; 2221001 through 2221016, inclusive; 2221109 through 2221126, inclusive; 2221301 through 2221316, inclusive; 2221401 through 2221508, inclusive; 2221601;2221607; 2221801 through 2221808, inclusive; 2221901 through 2222009, inclusive; 2222101 through 9; 2230101 through 2230107, 2230301 through 2230307, through 2230405, inclusive; inclusive; inclusive; 2230407 2230109 through 2230112, inclusive; 2230201; 2230309 through 2230324, inclusive; 2230401 through 2230418, inclusive; 2230501; 2230503; 2230504; 2230507 through 2230527, inclusive; 2230601; 2230603 through 2230611, inclusive; 2230701 through 2230721, inclusive; 2230723; 2230724; 2230801 through 2230816, inclusive; 2230901; 2230902; 2230904 through 2230907, inclusive; 2230909 through 2230924, inclusive; 2231001 through 2231008, inclusive; 2231010; 2231011; 2231013 through 2231015, inclusive; 2231017; 2231101 through 2231106, inclusive; 2231201 through 2231221, inclusive; through 2231405, inclusive; 2231408 2231504, inclusive; 2231506 through inclusive; 2231701 through 2231708, 2231820 through 2231843, inclusive; 2231301 through 2231322, inclusive; through 2231414, inclusive; 2231501 2231521, inclusive; 2231601 through inclusive; 2231801 through 2231818, 2231901 through 2231906, inclusive; 2231909; 2231911 through 2231916, inclusive; 2232001 through 2232009, 2232011 through 2232014, inclusive; 2232101 through 2232118, inclusive; through 2232316, inclusive; 2232401 through 2232414, inclusive; 2232501 2232514, inclusive; 2231401 through 2231607, inclusive; 22319O8; inclusive; 2232301 through 2240101; 2240102; 2240111 through 2240121, inclusive; 2240201 through 2240224, inclusive; 2240301 through 2240309, inclusive; 2240401 through 2240417, inclusive; 2240501 through 2240521, inclusive; 2240601 through 2240613, inclusive; 2240701 through 2240706, inclusive; 2241101 through 2241108, inclusive; 2241201 through 2241229, inclusive; 2241301 through 2241347, inclusive; 2241401 through 2241441, inclusive; 2320101 through 2320115, inclusive; through 2320216, inclusive; 2320301 2320416, inclusive; 2320501 through 2320616, inclusive; 2320701 through inclusive; 2320901 through 2320916, 2321015; 2321101 through 2321115, 2321207 through 2321215, inclusive; 2320201 through 2320209, inclusive; 2320211 through 2320316, inclusive; 2320401 through 2320516, inclusive; 2320601;2320603 through 2320716, inclusive; 2320801 through 2320816, inclusive; 2321001 through 2321013, inclusive; inclusive; 2321201 through 2321205, inclusive; 2321301 through 2321316, inclusive; 2321401; 2321403 through 2321417, inclusive; 2321501 through 2321514, inclusive; 2321601; 2321603 through 2321615, inclusive; 2321701 through 2321717, inclusive; 2321801 through 2321813, inclusive; 2321901; 2321902; 2321904; 2322001;2322002; 2322101 through 2322108, inclusive; 2330101 through 2330115, inclusive; 2330201 through 2330205, inclusive; 2330207 through 2330219, inclusive; 2330301 through 2330331, inclusive; 2330401;2330403; 2330404; 2330405; 2330407 through 2330414, inclusive; 2330501; 2330503 through 2330516, inclusive; 2330601;2330603; 2330604; 2330606 through 2330617, inclusive; 2330701; 2330704; 2330705; 2330801 through 2330806, inclusive; 2330901; 2330905; 2331001; 2331101 through 2331106, inclusive; 2331108; 2331109; 2331110; 2331112; 2331113; 2331201 through 2331216, inclusive; 2331301 through 2331311, inclusive; 2331313; 2331505, inclusive; inclusive; inclusive; 2332215; inclusive; 2331314; 2331315; 2331401 through 2331415, inclusive; 2331501 through inclusive; 2331509 through 2331516, inclusive; 2331601 through 2331617, 2331701 through 2331716, inclusive; 2331801; 2331901 through 2331916, 2332001; 2332003 through 2332101 through 2332116, 2332216; 2332301 through 2332007, inclusive; 2332009 through 2332016, inclusive; 2332201 through 2332213, inclusive; 2332316, inclusive; 2332401 through 2332416,.. 2340101; 2340103 through 2340122, inclusive; 2340125; 2340126; 2340301; 2340302; 2340401 through 2340405, inclusive; 2340501 through 2340525, inclusive; 2340601 through 2340626, inclusive; 2340701 through 2340723, inclusive; 2340801 through 2340808, inclusive; 2340901;2340903 through 2340912, inclusive; 2341001 through 2341005, inclusive; 2341101 through 2341105, inclusive; 2341201 through 2341206, inclusive; 2341301 through 2341305, inclusive; 2341401 through 2341411, inclusive; 2341501 through 2341506, inclusive; 2341601 through 2341612, inclusive; 2350101; 2350103; 2350105; 2350106; 2350107; 2350114; 2350401; 2350408 through 2350413, inclusive; 2350503; 2350601 through 2350609, inclusive; 2350701; 2350702; 2350703; 2360101 ;2360102; 2420301 through 2420310, inclusive; 2430301 through 2430336, inclusive; 2430338 through 2430344, inclusive; 2430401 through 2430440, inclusive; 2430442; 2430443; 2430444; 2430801 through 2430815, inclusive; 2430817; 2430818; 2430820 through 2430837, inclusive; 2431401 through 2431420, inclusive; 2431801 through 2431816, inclusive; 2450201 ;2450202; 2450203; 2450205 through 2450212, inclusive; 2450214 through 2450222, inclusive; 2450224 through 2450229, inclusive; 2450401 through 2450405, inclusive; 2450407 through 2450422, inclusive; 2450425 through 2450435, inclusive; 2450437; 2450438; and 2450439 be considered for designation as an ND, Neighborhood Design District overlay. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that the said properties be zoned ND, Neighborhood Design District overlay for the purpose of encouraging compatible infill development of conservation, rehabilitation and revitalization districts. The petitioner believes that the zoning of the said properties with an ND, Neighborhood Design District overlay will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan in that it will encourage new buildings which are compatible with the existing scale and character of the surrounding neighborhood; encourage the protection of existing neighborhoods and their physical characteristics; and encourage revitalization. Attached as Exhibit A are the names, addresses and tax numbers of the owner(s) of all parcels requested for zoning. Attached as Exhibit B is a map of the properties requested for zoning. WHEREFORE, the Petitioner requests that the above described parcels be zoned as requested in accordance with the provisions of the zoning ordinance of the City of Roanoke. Respectfully submitted this 19th day of September, 2002 P~b'ert Bi'Manetta, Chairman 121011O 1210111 2271708 2321511 2321512 2321513 2321514 2450426 2130614 2130615 2231911 2231901 2231317 2230801 2230802 2230803 2220203 2341611 2340720 2450427 2332412 2230321 2320714 2320906 2431404 2240114 2230708 2222119 2232014 2331606 2230111 2230804 2340616 2320309 2320310 2330704 2331406 2331407 2331408 2120107 2430323 2221414 2320405 2431814 2220418 2220419 2332406 2431416 2431816 2340603 2340601 2340602 ABABSEH, ALI ABABSEH, ALI ABUNDANT GRACE OUTREACH ABUNDANT GRACE OUTREACH MINIS ADAMS, CAROLYN P ADAMS, DENEEN E ADAMS, DENEEN E ADAMS, DENEEN E AGEE, D WAYNE AKERS, JOYCE D AKERS, MARY J AKERSON, CONSTANZA N AKERSON, MINNIE GAYNELLE AKERSON, ROBERT JR AKERSON, ROBERT JR AKERSON, ROBERT JR AKERSON, ROBERT JR AL QAHHAR MIKAL K ALEXANDER ALEXANDER ALEXANDER ALEXANDER ALEXANDER ALEXANDER ALPHONSO JAMES E JAMES E JAMES E JOHNNY A PEARL A ALEXANDER SAMUEL JR ETAL ALI AIRE, RUTH ANN ALLAIRE, RUTH ANN ALLAIRE, RUTH ANN ALLEGHANY & DUNBAR CORP ALLEGHANY & DUNBAR CORP ALLEGHANY & DUNBAR CORP ALLEN CAROLYN HANCOCK ALLEN ALLEN ALLEN ALLEN ALLEN ALLEN ALLEN ALLEN ALLEN ALLEN ALLEN ~...LEN CHARLOTTE B DAVID L , DAVID L EVONE E FLORINE HALL FLORINE HALL MABEL E MILDRED L SHELIA A TRAVIS L WALTER JR WALTER JR MINISTRIES INC AGEE, DOROTHY H AKERSON, ROBERT JR AL QAHHAR, CORDIA J ALEXANDER, GLENDORA L ALEXANDER, KATHLEEN %WANDA A ALEXANDER ALLEN, MARY E ALLEN, MARY E 2201 LIBERTY RD 2201 LIBERTY RD 1230 RUGBY BV NW 1232 RUGBY BV NW 1224 GRAYSON AV NW 1432 RUGBY BV NW 1432 RUGBY BV NW 1432 RUGBY BV NW 1633 ATHINSON HOLLOW RD 1823 CARROLL AV NW 1307 LEON ST NW 1748 LONNA DR N W 1748 LONNA DR NW 1748 LONNA DR NW 1748 LONNA DR NW 1748 LONNA DR NW 1748 LONNA DR NW 1630 NORRIS DR NW 1518 RUGBY BV NW P O BOX 2005 P O BOX 2005 P O BOX 2005 1507 SYRACUSE AV NW 1424 RUGBY BV NW 1458 LEON ST NW 58 WAKEFIELD AV 58 WAKEFIELD AV 58 WAKEFIELD AVE 1906 CARROLL AVE NW 1906 CARROLL AVE NW 1906 CARROLL AVE NW 1006 STAUNTON AVE NW P O BOX 423 2116 STAUNTON AV NW 1019 HANOVER AVE NW 915 LAFAYETTE BLVD NW 1433 HANOVER AV NW 1433 HANOVER AV NW 1610 MERCER AVE NW 2425 STAUNTON AV NW 901 LAFAYETTE BLVD NW 1451 TWENTY-SECOND ST NW 1461 TWENTY-SECOND ST NW ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA VINTON, VA ROANOKE, VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA LEBANON VA LEBANON VA LEBANON VA ROANOKE VA ROANOKE, VA ROANOKE, VA 24012 24012 24017 24017 24017 24017 24017 24017 24179 24017 24017 24019 24019 24017 24017 24019 24019 24017 24017 24266 24266 24266 24017 24017 24017 FREDERICKSBURG, VA22405 FREDERICKSBURG, VA22405 FREDERICKSBURG, VA22405 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 CLOVERDALE, VA 24077 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 2430803 ALLREDD, HOWARD W ALLREDD, TINA C 1719 GRAYSON RD NW ROANOKE, VA 2341605 2320612 2320305 2320306 2220613 2232413 2321007 2331911 2331912 2430832 2340619 2431415 2220911 2232104 2230412 2230413 2230414 2220908 2231829 2340620 2221406 2320311 2320312 2450219 2430344 2230714 2320113 2320114 2320115 2350408 2350409 2240301 2221016 2231705 2430330 2450404 2330214 2221903 2221119 2220906 2321315 2330314 2240210 2341603 2430810 2320513 2221804 2120307 2232112 ALSTON, RANDY E ALTEGRA CREDIT COMPANY ALTIZER, BETTINA C ALTIZER, BETTINA C AMERICAN PROPERTIES INC AMERICAN PROPERTIES INC AMERICAN PROPERTIES INC AMERICAN PROPERTIES INC AMERICAN PROPERTIES INC AMERICAN PROPERTIES, INC AMOS, EDWARD M AMOS, PAULINE B AMOS, PHYLLIS C AMOS, WILLIAM THOMAS ANDERSON CHARLES WILLIAM ANDERSON ANDERSON ANDERSON ANDERSON ANDERSON ANDERSON ANDERSON ANDERSON ANDERSON ANDERSON ANDERSON CHARLES WILLIAM CHARLES WILLIAM CONSTANCE J CYNTHIA H ELOISE K JAMES R & WILLIE E JAMES V JAMES V JOHN H JOSEPH V STAFFORD E ANDREWS, DAVID W ANDREWS, DAVID W ANDREWS, DAVID W ANDREWS, DONALD E ANDREWS, PAUL L ANDREWS, RHONDA A ANDREWS, WILLIE A ANTHONY, MOSES E JR ARCHAMBO, TERRY LEE ARJOMANDINIA, SHAHROUKH ARNOLD, LORETTA F ARNOLD, MARK D ARRINGTON, ELOISE H ARRINGTON, KENNETH ARRINGTON, KENNETH ARRINGTON, MACK ARRINGTON, PAUL E ARRINGTON, WARREN B ARTIS, WILLIE MAE ASHWELL, VIRGINIA ASSOCIATES FINANCIAL SERVICES AYERS, WAYNE A BAKER, ELIJAH R 2230912 BAKER, PATRICIA A 2340112', . .~tNDY, JAMES E JR BROOKS, LAURA J BROOKS, LAURA J AMOS, LILLIAN S C/OMRS WILLIE ANDERSON ANDERSON, ROSANA D ANDERSON, ROSANNA D ANDERSON, CONSTANCE A ANDERSON, ROMAIN B ANDREWS, EVELYN D ANDREWS, EVELYN ANDREWS, EVELYN C ANDREWS, ARCELIA S ANDREWS, NANCY ANDREWS, ADDlE GREEN ARJOMANDINIA, JOYCEA ARNOLD, RHONDAA ARRINGTON, LOUELLA ARRINGTON, ROWENA H ARRINGTON, ROSALIE D BANNISTER, BESSIE OFAMERICAINC SALIBRICI, JANE A BAKER, MILDRED E 1810 FRANWILL AV NW 150 ALLEGHENY CENTER MALL 4455 LAURELWOOD DR SW 4455 LAURELWOOD DR SW P O BOX 20552 P O BOX 2O552 P O BOX 20552 P O BOX 2O552 P O BOX 2O552 P O BOX 2O552 1442 LEON ST NW 2431 STAUNTON AV NW P O BOX 2562 1024 RUGBY BV NW 1425 RUGBY BV NW 1425 RUGBY BV NW 1425 RUGBY BV NW 1602 HANOVER AY NW 1215 FOURTEENTH ST NW 1436 LEON ST NW 1110 HANOVER AVE NW 2223 HANOVER AV NW 2223 HANOVER AV NW 2321 FLORIDA AV NW 2301 DELAWARE AVE NW 1543 GRAYSON AV NW 2401 HANOVER AV NW 2401 HANOVER AV NW 2401 HANOVER AV NW 1601 COVE RD NW 2221 ANDREWS RD NW 1546 NORRIS DR NW 1501 ORANGE AV NW 1502 EUREKA CR NW 2419 DELAWARE AV NW 1443 LAFAYETTE BV NW 1623 RUGBY BV NW 496 SUNFLOWER DR 1431 ORANGE AV NW 2607 HERBERT ST NW 1833 LIBERTY RD NE 1317 LOUDON AV NW 1557 SIXTEENTH ST NW 1820 FRANWILL AV NW 2324 CLIFTON AV NW 2015 HANOVER AV NW 1111 NORTH POINT DR ~4 6893 CAMPBELL DR 1025 MERCER AV NW 1218 THOMAS AV NW P 0 RC}X 7.RR4 ROANOKE, VA PITTSBURGH, PA ROANOKEVA ROANOKEVA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE. VA ROANOKE VA VINTON, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA COPPELL, TX SALEM, VA ROANOKE, VA ROANOKE, VA 24017 15212 24018 24018 24018 24018 24018 24018 24018 24018 24017 24017 24010 24017 24017 24017 24017 24017 24017 24017 24017 24017 24O17 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24179 24017 24O12 24012 24017 24017 24017 24017 24017 75019 24153 24017 24017 2232309 BANKS, ERNEST R BANKS, ROBIN A 1206 THIRTEENTH ST NW ROANOKE VA 24017 2231814 BANKS, ERNEST RICHARDO 1206 THIRTEENTH ST NW ROANOKE VA 24017 2332206 BANKS, FRANCIS R BANKS, LUCY C 1810 MERCER AVE NW ROANOKE VA 24017 2341002 2221601 2332016 2320307 2320308 2332203 2221203 2332413 2332414 2240606 2240207 2240112 2221103 2240219 2321701 2321508 2320809 2430830 2221807 2230710 2321608 2431801 2431802 2430421 2240704 2240117 2231212 2231213 2230509 2230510 2241106 2321010 2321705 2321704 2230521 2321001 2330209 2330608 2220505 2231501 2330210 2340615 2341205 2320702 2220414 2232314 2332401 2240705 '2231806 BANKS, THEODORE W AND BANKS, VICTOR QUINN BANNISTER, BESSIE OR BANNISTER, JEROME R BANNISTER, JEROME R BANNISTER, MARGARET E BARBOUR, MARGARET E BARBOUR, MARY E BARBOUR, MARY E BARKSDALE, ALEXANDER JR BARLOW, APRIL LEE-ADMINISTRATRI BARNES, HOWARD LEE BARNES, JAMES EDWARD BARNES, ROBERTA BARNES, WILLIAM W BARNETTE, ANDREW BARNETTE, ANDREW L BARTON, ROY JR BASHAM, BARBARA BASHAM, BARRY WAYNE BASS, ANITA C BASS, MARGARET L BASS, MARGARET L BATTLE, DEVRA H BAXTER, LARRY DWIGHT BAXTER, RUBY M BEALE, ANN J BEALE, ANN J BEANE, ELIZABETH COWAN BEANE, ELIZABETH COWAN BEATTY, TIMOTHY T BEAVER, ROBERT J JR BEAVER, ROBERT JAMES JR BEAVER, ROBERT JR & BECK, PAMELA D BELL, ESSIE BENNETT, BENNESTA BENNETT, GENEVA W BERRY, REGINALD R BERRY, REGINALD R BETHEL, WILLIAM N JR BISHOP, NARCISSUS M BLACKWELL, HOLLAND M BLAGMON, GEORGE JR BLAINE, CLYDE G OR BLAKE, JOANN M BLANEY, JOYCE ANN BLANEY, LAURA N Bt.~ANEY, STANLEY M BANKS, DORIS H MOORE, IZETTA M BANNISTER,~::{OMELLE BANNISTER, ROMELLE A BARKSDALE, LORETTA D BARNES, SHIRLEY E BARNETTE, MINNIE BARNETTE, MINERVA L BASHAM, MIRANDA T LAWTON, MILDRED CLARK DUDLEY, DOROTHY MALEAH HOLLAND, THOMAS C HOLLAND, THOMAS C HAWKINS-BEATTY, LETITIA BEAVER, BARBARA O BEAVER, BARBARA A BEAVER, BARBARA A BELL, JOSEPH BENNETT, SHIRLEY BETHEL, SHIRLEY M BISHOP, ELMER A BLACKWELL, LUCILLE S BLAGMON, MARY E HOWARD, CLARA E BLANEY, JAMES G SR BLANEY, FRANCES J P O BOX 6062 2604 SPRINGHILL DR NW 155 LEVELTON ST, #2B 2206 STAUNTON AY NW 2206 STAUNTON AV NW 3909 THOMAS AV 1302 HANOVER AY NW 1611 STAUNTON AVE N W 01611 STAUNTON NW 1636 ANDREWS RD NW 610 SOUTHVIEW CT #BW 1642 NORRIS DR NW 1440 HANOVER AV NW 1507 SIXTEENTH ST NW 78 MANHATTAN AV 2-A 2431 ORANGE AV NW 2431 ORANGE AV NW 2407 MARYLAND AV NW 1406 ORANGE AV NW 2788 MILL IRON RD 2302 ORANGE AV NW 2502 STAUNTON AVE NW 2502 STAUNTON AVE NW 811 STAUNTON AV NW 1526 ANDREWS RD NW 1618 NORRIS DR NW 1502 GRAYSON AV NW 1502 GRAYSON AV NW 1214 SYRACUSE AV NW 1214 SYRACUSE AV NW 1702 ANDREWS RD NW 2221 ORANGE AV NW 2221 ORANGE AV NW 2221 ORANGE AV NW 1223 THOMAS AV NW 2230 HANOVER AV NW 1643 RUGBY BV NW 1121 SEVENTEENTH ST NW 1307 HANOVER AV NW 1044 GRAYSON AV NW 1639 RUGBY BV NW 1460 LEON ST NW 1811 GRAYSON AV NW 1828 STAUNTON AV NW 910 FOURTEENTH ST NW 1211 STAUNTON AV NW 01630 MERCER AV NW 1522 ANDREWS RD NW 1~17 RI I~RY R\I I~1~^1 ROANOKE VA ROANOKE VA DANVILLE VA ROANOKE VA ROANOKE VA MONTGOMERY, AL ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA CULPEPPER, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA NEW YORK, NY ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA GOODVIEW VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE,VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA 24017 24017 24641 24017 24017 36111 24017 24017 24017 24017 22701 24017 24017 24017 10025 24017 24017 24017 24017 24095 24017 24017 24017 24016 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24016 24017 24017 24017 24017 24017 24017 24017 24017 24017 2222101 BOARD, JAMES F JR BOARD, AMANDA E 1128 ORANGE AV NW ROANOKE VA 24017 2420301 2420302 24203O3 2420304 2420305 243O434 2430437 2450419 2231837 2331110 2321210 2320801 2230603 2332108 2320206 2431810 2332315 2231307 2232508 2340521 2220102 2222106 2221902 2331208 2240220 2220915 2130520 2330324 2240417 2240602 2230110 2331604 2221402 2450206 2240414 2340519 2220913 2331212 2231826 2320707 2331716 2231830 2230524 2230525 2230526 2231002 2230723 2230418 2320802 2430426 2231007 BOARD, VINCENT A BOARD, VINCENT A BOARD, VINCENT A BOARD, VINCENT A BOARD, VINCENT A BOARD, VINCENT A BOARD, VINCENT A BOARD, VINCENT A BOLDEN, BETTY BOLDEN, LEROY JR BOLDEN, VERNIE L BONDS, JAMES C SR ETAL BONDS LAWRENCE EDWARD BONDS LEON & ALBERTA C BONDS PAMELA D BONDS ROSA L BOOKER, BEATRICE BORDERS, JAMES ODIE SR BORDERS, MONICA E BOWERS, WILLIAM P-LIFE EST BOWLES, KELLY BOWLING, COY BOWYER, STEVEN E BOWYER, STEVEN E BOYD, THOMAS L JR BOYD, THOMAS L SR BRABHAM PETROLEUM CO BRADBURN, FRANK R BRADBURN, ROBERT L BRAMMER, WAYNE A BRANCH, KIMMIE W BRANTLEY, CAROLYN B BRATTON, BEVERLY C BRA3-rON, BEVERLY C BRATTON, GLORIA L BRATTON, JOHN W BRATTON, WILLIAM T BRATTON, WILLIAM T BRATTON, WILLIAM T JR BREWER, JOE C BREWER, WALTER F BRIDGES, BARNIE B & JETTIE M BRIGGS, SAMUEL L BRIGGS, SAMUEL L BRIGGS, SAMUEL L BRIGGS, SAMUEL L BROADY, MARIE C BROOKS, ELLA B BROOKS, RICHARD J JR BROWER, ALEXANDER BP~OWER, BESSIE V BOLDEN, MARGIE A BONDS, CONSTANCEI %DAVIDLBONDS BONDS, CHERA BORDERS, JAMES O BOWERS, LULA V-LIFE EST BOWLES, ROCHELLE BOWLING, ELVA BOWYER, BETTY G BOVVYER, BETTY G BOYD, SYLVIA BOYD, MARGARET GRANGER BRADBURN, AUDREY B BRADBURN, BARBARA P BRATTON, EDITH L BREWER, ROWENA S BREWER, VIRGINIA E LIFE ESTATE BRIGGS, 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' ' 2340511 2340506 2240411 2120101 2230917 2220405 2331305 2331306 2332314 234O702 2332113 2331410 2320813 2340624 2230923 2321304 2231701 2450211 2231916 2340912 2322107 2322106 2322108 2240518 2321812 2331615 2220907 2231912 2321410 2331102 2331103 2331104 2331105 2222110 2350105 2231503 2232408 2321105 2321108 2330905 2340107 2320609 2240410 2430404 2321902 2220903 2220904 2220905 2321501 2321502 2231509 EAVES, JOHN E EAVES, JOHN ESR EDMONDS, CYNTHIA C EDMONDS. GEORGE R EDMONDS, GEORGE ROBERT EDWARDS, EDDIE R EDWARDS, GRACE EDWARDS. GRACE EDWARDS. MINNIE A EFFERSON. VALERIE EGGLESTON, LOIS B ELAM, MORRIS JR ETALS ELLINGTON, EDITH O ENGLISH, ADONNA T ENOCH, ANNIE DAVIS EQUICREDIT CORPORATION OF AME EURAL, JOSEPHINE K EVANS, PAMELA Y EVERETT, ALVIN J EVERETT, ALVIN J FAITH AND HOPE CHURCH OF FAITH AND HOPE CHURCH OF GOD FAITH AND HOPE CHURCH OF GOD FARQUHARSON. 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WASHINGTON WASHINGTON WASHINGTON WASHINGTON WASHINGTON WASHINGTON WASHINGTON WASHINGTON WASHINGTOI~ WASHINGTOI~ WASHINGTON DC WASHINGTOI~ DC WASHINGTON DC WASHINGTON DC WASHINGTON DC WASHINGTON DC WASHINGTON DC WASHINGTON DC WASHINGTON DC WASHINGTON DC WASHINGTON DC WASHINGTON DC WASHINGTON DC WASHINGTON DC WASHINGTON DC WASHINGTON DC WASHINGTON DC WASHINGTOh DC WASHINGTON, DC WASHINGTON, DC WASHINGTON, DC WASHINGTON. 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EREE M 1215 GRAYSON AV NW 1645 SYRACUSE AV NW 1912 MELROSE AV NW 1653 ANDREWS RD NW 1106 HANOVER AV NW 1421 FOURTEENTH ST NW 1008 RUGBY BV NW 1724 MERCER AVE NW 1529 RUGBY BV NW 5626 MERRIMAN RD SW 1711 FRANWILL AV NW 1733 GRAYSON AV NW 1107 GRAYSON AV NW 1321 LEON ST NW 1031 RUGBY BV NW 5227 KINGS ARTHUR CT#6 5227 KINGS ARTHUR CT ~ 1217 STAUNTON AV NW 1115 LOUDON AV NW 1648 RUGBY BV NW 1429 LAFAYETTE BV NW 2419 STAUNTON AV NW 15 HOLLY LN 15 HOLLY LN 302 WASHINGTON AV SW 1102 SYRACUSE AVE NW 11321 GLEN PARK DR 1114 SYRACUSE AVE NW 1114 SYRACUSE AVE NW 1018 STAUNTON AVE NW 1621 STAUNTON AV NW 1222 SYRACUSE AV NW 2225 MERCER AV NW 5626 MERRIMAN RD SW P O BOX 6266 2511 CLIFTON AV NW 1640 MAYO DR NW 1401 STAUNTON AV NW 1014 TWENTY-SECOND ST NW 1028 GRAYSON AV NW 1028 GRAYSON AV NW 2023 TOP HILL DR NW 1105 MERCER AV NW 1435 LEON ST NW 1039 RUGBY BV NW 2127 MERCER AV NW 2127 MERCER AVE NW 1707 ORANGE AV NW 2030 CARROLL AV NW 2030 CARROLL AV NW ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKEVA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA DALEVILLE, VA DALEVILLE, VA ROANOKE, VA ROANOKE, VA 24017 24017 24017 24017 24017 24017 24017 24017 24017 24018 24017 24017 24017 24017 24017 24019 24019 24017 24017 24017 24017 24017 24083 24083 24016 24012 FREDERICKSBURG, VA22407 ROANOKE, VA 24012 ROANOKE, VA 24012 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24018 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 ROANOKE, VA 24017 2221805 KASEY, WILLIAM PETE 1414 ORANGE AV NW ROANOKE, VA 24017 2321413 2120115 2220412 2220614 2220802 2221313 2321713 2331309 2332409 2430301 2430302 2430303 2430411 2430835 2321716 2332311 2350411 2331701 2120108 2330212 2320414 2230721 2331413 2331512 2332202 2332208 2450418 2320411 2230107 2341408 2220416 2220417 2231902 2231903 2232001 2321311 2221206 2221305 2221311 2222007 2321310 2340514 2340515 2230907 2340125 2450403 2231803 2430316 2220801 2220914 2220916 KEATON KEATON KEATON KEATON KEATON KEATON KEATON KEATON KEATON KEATON KEATON KEATON KEATON KEATON KASEY, WILLIAM ROGER KEATON JOSEPH A JOSEPH A JOSEPH A JOSEPH A JOSEPH A JOSEPH A JOSEPH A JOSEPH A JOSEPH A JOSEPH A JOSEPH A JOSEPH A JOSEPH A JOSEPH ARTHUR JOSEPH ARTHUR KEATTS, RONALD W KEATTS, WALTER H KEELING, DORIS WILLIAMS KEELING, EVELYN H KEELING, HARRY T KEELING. lAN G KEELING, JAMES B KEELING, JAMES B KEELING, JAMES B KEELING, JAMES B KEELING, JAMES B KEELING, JOHN BEVERLY KEELING, PERCY THOMAS KEELING, RAYMOND P JR KEELING, RICHARD S KEELING, RICHARD S KEEN, WILLIAM C KEEN, WILLIAM C KENNEY. MILDRED L KEPLEY, JOHN C & GAlL GRAY KEPLEY, MARY ELIZABETH KEPLEY, MARY ELIZABETH KEPLEY, MARY ELIZABETH KEPLEY, MARY ELIZABETH KEPLEY. RICHARD H & GAlL GRAY KERNODLE, MORRIS G KERNODLE, MORRIS G KING. OWEN A KING, RUDOLPH E KING. RUDOLPH L KING, TODD JEROME KOSKO LIVING TRUST KRAEMER, JOHN M KRAEMER, JOHN M KRAEMER, JOHN M BEANE, KENNETH L KEATON, ANTHONY E KEATON, MARY W KEATON, ANTHONY E KEATON MARY W KEATON MARY W KEATON ANTHONY E KEATON ANTHONY E KEATON ANTHONY E KEATON MARY W KEATON MARY W KEATON MARY WADE KEATON MARY W KEATTS, WANDA H KEATTS. CHRISTINE KEELING, SHELIA JEAN KEELING, LOIS J KEELING, DOLORES G KEELING, DOLORES G KEELING, DOLORES G KEELING, DOLORES G KEELING, BARBARA O KEELING, BARBARA A KEEN, FRANCES L % JOHN KEPLEY % JOHN KEPLEY KERNODLE, ODESSA J KERNODLE, ODESSA J KING, GRACE C KRAEMER, BETSY S KRAEMER, BETSY S KRAEMER, BETSY S 1406 FOREST PARK BLVD NW 1544 DEBORAH LN 1544 DEBORAH LN 1544 DEBORAH LN 1544 DEBORAH LN 1544 DEBORAH LN 1544 DEBORAH LN 1544 DEBORAH LN 1544 DEBORAH LN 1544 DEBORAH LN 1321 LAFAYETTE BV NW 1544 DEBORAH LN 1544 DEBORAH LN 1544 DEBORAH LN 1544 DEBORAH LN 1544 DEBORAH LN 2211 ANDREWS RD NW 1632 CARROLL AV NW 2128 CARROLL AV NW 1635 RUGBY BV NW 2109 HANOVER AV NW 1515 GRAYSON AV NW 1049 FOREST PARK BLVD NW 1049 FOREST PARK BV NW 1049 FOREST PARK BV NW 1049 FOREST PARK BV NW 1049 FOREST PARK BV NW 802 WESTSIDE BV NW #8 1519 SYRACUSE AV NW 1814 FREMONT CR NW 1449 HANOVER AV NW 1449 HANOVER AV NW 1226 RUGBY BV NW 1226 RUGBY BV NW 1124 RUGBY BV NW 2909 MORRISON ST SW 2909 MORRISON AV SE 2909 MORRISON AV SE 2909 MORRISTON ST SE 2909 MORRISON ST SE 2909 MORRISON ST SW 1452 TWENTY-SECOND ST NW 1452 TWENTY-SECOND ST NW 1240 THOMAS AV NW 2125 FLORIDA AVE NW 1451 LAFAYETTE BY NW 6009 WALKING STICK TR 5009 DAN ROBIN RD 8203 BAYBERRY CT SW 8203 BAYBERRY DR SW ROANOKE, VA SALEM, VA SALEM, VA SALEM, VA SALEM, VA SALEM, VA SALEM, VA SALEM, VA SALEM, VA SALEM, VA ROANOKE, VA SALEM, VAA SALEM, VA SALEM, VA SALEM,' VA SALEM, VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA RALEIGH, NC SALEM, VA ROANOKE, VA ROANOKE, VA 24017 24153 24153 24153 24153 24153 24153 24153 24153 24153 24017 24153 24153 24153 24153 24153 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24014 24014 24014 24014 24014 24014 24017 24017 24017 24017 24017 27603 24153 24018 24018 2120114 LANGE, WILLIAM ~ ~ '~. ~ t I 5201 CAVE SPRING LN SW ROANOKE VA 24018 2221806 2130518 2331414 2331415 2231833 2231831 2231832 2321203 2321204 233O331 2232505 245O212 2450214 224O415 2240119 2341202 2320607 2350604 2231808 2331206 2230919 23411O3 2450432 2230301 2320515 2330413 2431805 2240613 22311O6 2331913 2322102 243O433 243O837 2220809 224O4O4 2220606 2221009 2230109 2340715 243O818 2321312 2240413 233O7O1 2430428 2341003 22321O9 2331903 2331502 2231308 2320416 2321612 LANGE, WILLIAM E LANGHORN, JUANITA L LANIER, MARSHA S LANIER, MARSHA S LAPRADE, DOROTHY METALS LAPRADE, WILLIAM A LAPRADE, WILLIAM A LAPRADE, WILLIAM A LAPRADE, WILLIAM A LARRY, RODNEY EDWARD JR LAW, MAYNARD H LAW, MAYNARD H LAW, MAYNARD H LAW, TURHAN B LAWRENCE, BARBARA L LAWRENCE, GWENDOLYN J LAWRENCE, WILLIAM M SR LAWS, DONNA R LAWSON, KATHERINE METALS LAVVTON, JOHN T LE DUNG, KlM T LEAK, TESSA L LEE CLARENCE E LEE DOROTHY J WASHINGTON LEE ELBERT H LEE JIMMIE FREDERICK LEE LANNY G LEE RUBY J LEE WILLIAM E LEE WILLIAM E LEFTWICH, DOUGLAS L LEFTWlCH, DOUGLAS L LEFTWlCH, DOUGLAS L LEFTWlCH, DOUGLAS L AND LEFTWlCH, JAMES M JR LEFTWlCH, JAMES W LEFTWlCH, JAMES W LEFTWlCH, ROYAL T LEGRANDE, LARRY E LEO INC LESTER, MARK A LEWIS, BENJIMIN L LEWIS, JACK E LEWIS, JACK E LEWIS, MARTHA S LEWIS, PETER A LEWIS, R ANDREA LEWIS, ROSA A LIGHTFOOT, JAMES B LIGHTFOOT, JAMES B LIN, EN BIAO STOVALL, SHERMAN M STOVALL, SHERMAN M LAPRADE, DOROTHY M LAPRADE, DOROTHY L LAPRADE, DOROTHY L LAW, VERNICE J LAW, VERNICE J LAW, DOROTHY Y LAWRENCE, QUEEN TAYLOR LAVV'rON, EDNA V LEE, MAMIE I LEE, ANNIE LOVE LEE, JOAN C LEFTWICH, LARRY A LEFTWICH, LARRY ASR LEFTWICH, LARRY A LEFTWICH, LARRY A LEFTWICH, DORIS J LEFTWICH, DORIS J LEFTWICH, CATHERINE LEGRANDE, MARY C LEWIS, BRENDA L LEWIS, ELEANOR CLARK LEWIS, ELEANOR CLARK LEWIS, LUCILLE A FRANKLIN, SANDRA M LIGHTFOOT, CHARLENE S LIGHTFOOT, ELNORA 5201 CAVE SPRING LN 01031 SYRACUSE AV NW 2427 WESTMONT ST 2427 WESTMONT ST 1121 FOURTEENTH ST NW 1121 FOURTEENTH ST NW 1121 FOURTEENTH ST NW 1121 FOURTEENTH ST NW 1121 FOURTEENTH ST NW 1601 GRAYSON AV NW 1509 LAFAYETTE BV NW 1509 LAFAYETTE BLVD. NW 1509 LAFAYETTE BV NW 1617 MAYO DR NW 1610 NORRIS DR NW 628 TENTH ST NW 1226 SALEM AV SW 2105 ANDREWS RD NW 1302 RUGBY BV NW 2110 CARROLL AVE NW 5316 ENDICOTT ST 1820 SYRACUSE AV NW 2309 MASSACHUSETTS AV NW 1546 SYRACUSE AV NW 2007 HANOVER AV NW 1705 FRANWILL AV NW 2515 HANOVER AVE NW 1602 ANDREWS RD NW 1301 GOODWIN AVE 1301 GOODWIN AVE 1824 ASHBURY DR 2407 CLIFTON AV NW 1824 ASHBURY DR 1824 ASHBURY DR 1564 SIXTEENTH ST NW 1104 ALVIEW AV NW 1104 ALVlEW AV NW 1515 SYRACUSE AV NW 1331 LEON ST NW 5026 WILLIAMSBURG CT 1919 ORANGE AV NW 1627 MAYO DR NW 2306 DELAWARE AVE NW 2358 RIDGE RD 1817 SYRACUSE AV NW P O BOX 137 2124 MERCER AVE NW P O BOX 6547 1227 RUGBY BV NW 2101 HANOVER AV NW ~1n RAI~I ~::)~"~C'~' ^~,r'- ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKEVA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA ROANOKE VA SALEM, VA SALEM, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA TROUTVILLE, VA ROANOKE, VA COPPER HILL, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA ROANOKE, VA 24018 24012 24012 24012 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24017 24016 24016 24017 24017 24017 24019 24017 24017 24017 24017 24017 24017 24017 24153 24153 24O12 24017 24012 24012 24017 24012 24012 24017 24017 24018 24017 24017 24017 24175 24017 24079 24017 24017 24O17 24017 2431419 LINDSEY, WILLIAM A 2411 STAUNTON AV NW ROANOKE VA 24017 2321308 2430831 2221704 2320209 2321306 2431803 2321201 2320606 2350601 2230718 2341608 2430417 2232008 2232009 243O308 2220101 2341001 2221302 2431409 2230518 2240402 2130514 2240202 2231828 2221706 2130515 2220601 2221309 2430822 2430823 2220402 2430412 2350114 2350503 2221708 2230606 2231217 2231813 2232106 2430328 2221802 2221803 2340508 2332310 22324O3 2232406 2232006 2220710 2220711 2221503 2322101 LITTLE, DOROTHY MAYO LITTLE, JOHN H LOCKHART, EDNA B LOCKHART, EDNA B LOGAN, LAWRENCE H LOGAN, LAWRENCE H LONG, CAROLYN EASLEY LONG, IRIS BENOIS LONG, STACEY S LOVELACE, DELORIS H LOVELACE, HERBERT T LOVELESS, JESSE J LOVINGS, WEBSTER A LOVINGS, WEBSTER A LYNCH, CHARLES E LYNCH, MARK A LYNN, JOSEPH F M & W PROPERTIES INC M H I M INC MACHER PROPERTIES MACK JACOB JR MACK JAMES & LENA MACK JOSEPH MACK LEE MACK NAYMAN MACK NAYMON MACE NAYMON MACK NAYMON MACK NAYMON MACK, NAYMON MACK, YMEKA T MACKLIN, ALICE L MADISON, CORNELL M MADISON, CORNELL M MALONE, ROLAND H SR MALONE, ROLAND H SR MALONE, ROLAND H SR MALONE, ROLAND H SR MALONE, ROLAND H SR MANN, MONIQUE D MANNS, DONALD W MANNS, DONALD W MANNS, DONALD W MANNS, GLORIA ALLENE POLK MANNS, H C MANNS, HENRY C JR MANNS, HENRY CLAY MANNS, MICHELLE RENEE MANNS, MICHELLE RENEE MANNS, MICHELLE RENEE MANNS, MICHELLE RENEE LITTLE, BERTHA M LOVELACE, REBECCA H LOVELESS, ANNA F LOVINGS, SUSIE E LOVINGS, SUSIE E LYNCH, JEANETTE A LYNN, KRENDY E % JAMES MACK-MCC TAX SERVICE MACK, PHYLLIS R MACK, DORIS M MACK, MARY L MACK, MARY L DEANE, HAROLD A MADISON, FANNIE L MADISON, FANNIE L LASH, VALERIE A MANNS, MABEL MANNS, MABEL H 1902 HANOVER AV NW 02401 MARYLAND AV NW 1518 ORANGE AV NW 1518 ORANGE AV NW 6830 WOODHAVEN RD 6830 WOODHAVEN RD 2030 HANOVER AV NW 1910 STAUNTON AV NW 2117 ANDREWS RD NW 1525 GRAYSON AV NW 1809 CARROLL AV NW 2418 DELAWARE AV NW 1123 MERCER AV NW 1123 MERCER AV NW 2510 MASSACHUSETTS AV NW P O BOX 1425 1831 SYRACUSE AV NW 1348 LAKEWOOD DR P.O. 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ROANOKE. VA ~ :.,.~~~,,.?..~:,~.~;~ 1707 MERCER AVE NW ~331616 WELCHER. EVELYN u 1823 FREMONT CR NW ROANOKE, VA 24017 2341402 WELCHER. OTIS R JR 2230716 WELLS FARGO BANK MINNESOTA 750 MILLER DR STE C1 LEESBURG, VA 22075 2321809 WENTWORTH, PHILLIP W 2220403 WEST, HOMER OR 2130603 WESTERN VIRGINIA LAND TRUST 2231915 22404O6 2340705 2130521 2130522 2330301 2330302 2331509 2220712 233O216 2220605 2330103 22218O8 2230813 2320708 2321406 2321417 2430405 2231005 234O618 2332313 2420309 2320205 2221104 2232306 2341609 2331613 2430332 2431812 2320903 2450203 2330801 2232512 2131206 2332OO1 2320804 22407O3 2332116 2220901 2320202 243O438 2130605 2130606 2130607 2130608 2130609 WENTWORTH. LORI-ANNE F WEST. STELLA L WHEATON, WALTER L JR WHEATON, AUDREY M WHEELER, WILLARD C WHEELER. GENEVA D WHITAKER, WILLIAM H WHITAKER, BETTYE LUE WHITE CLAYTOR LAKE LLC WHITE CLAYTOR LAKE LLC WHITE, ELSIE C WHITE, ELSIE C WHITE, JAMES H WHITE, JAY L WHITE. KELVIN L WHITE, ROBERT WHITE, BARBARA J WHITE. 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VA 24017 1211 MERCER AV NW ROANOKE, VA 24017 7722 BRADSHAW RD SALEM, VAA 24153 1442 GUILDHALL AV NW ROANOKE, VA 24017 1523 RUGBY BV NW ROANOKE, VA 24017 1204 SYRACUSE AV NW ROANOKE, VA 24017 1204 SYRACUSE AV NW ROANOKE, VA 24017 1312 LEON ST NW ROANOKE. VA 24017 2010 STAUNTON AV NW ROANOKE, VA 24017 1506 EUREKA CR NW ROANOKE, VA 24017 1210 GRAYSON AV NW ROANOKE, VA 24017 1210 GRAYSON AV NW ROANOKE, VA 24017 2021 MERCER AV NW ROANOKE. VA 24017 P O BOX 6777 WASHINGTON, DC 20020 P O BOX 6377 ROANOKE. VA 24017 1502 JUNE DR ROANOKE. VA 24019 1020 MERCER AV NW ROANOKE, VA 24017 2331 ORANGE AV NW ROANOKE, VA 24017 1016 OLD COUNTRY CLUB RD NW ROANOKE, VA 24017 1016 OLD COUNTRY CLUB RD NW ROANOKE, VA 24017 270 CONVENT AV NEW YORK, NY 10031 1411 SYRACUSE AV,i ,,,,V ROANOKE, VA 24017 :'~'~'-~'~'~'~'~ 2509 LIPSCOMB P,I.) ~um:~,,~ v~ 2430343 Z MMERMAN, CARL L & PATRICIA K 2322002 ZP NO.34 LLC P O BOX 2628 WILMINGTON, NC 28401 09/04/02 CITY OF ROANOKE - OFFICE OF REAL ESTATE VALUATION PAGE i TAX MAP NO. 2321509 LEGAL DESCRIPTION PROPERTY ADDRESS MELROSE AV NW LOT 9-A FIGGATT *** OWNER NAME(S) *** BLEVINS, CLEMMA H ETALS %HUGH M EATON JR *** OWNER ADDRESS *** P 0 BOX 447 PALMER LAKE, CO 80133 ******************** MISCELLANEOUS INFORMATION ********************* PROP. CLASS VACANT LAND DEED BOOK 1468 LOT AREA SQ. FT. 2750 ZONING C2 DEED PAGE 204 LOT AVERAGE WIDTH 110 PICTURE NO TOTAL AREA LOT AVERAGE DEPTH 58 NBHD. NO. 680 PERIMETER YEAR BUILT LAND USE 911 STATE LAND USE 402 TAX STATUS TAXABLE DO YOU WISH TO CONTINUE (Y/N)? Boundary of proposed Melrose Rugby Neighborhood Design Architectural Review Board Board of Zoning Appeals Planning Commission CITY OF ROANOKE PLANNING BUILDING AND DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-maih plan ning~ci.roanoke.va.us September 27, 2002 IMPORTANT NOTICE - PLEASE READ A request that properties located within the Melrose Rugby neighborhood, generally bounded by Interstate 581, Lick Run and Andrews Road on the north, Melrose and Orange Avenues on the south, Tenth Street on the east, and Lafayette Boulevard on the west, be zoned with an ND, Neighborhood Design District overlay has been filed with the Clerk of the City of Roanoke. The Neighborhood Design District is intended to encourage compatible design of new housing in the neighborhood. A map depicting the area to be included in the overlay zone is on the back of this notice. The City of Roanoke Planning Commission and City Council will hold a joint public heating to consider this request on: Tuesday, October 15, 2002 at 7 p.m. City Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 There will also be a public workshop on Thursday, October 3, 2002, at 7 p.m., at Addison Middle School, 1220 5th Street, N.W., to discuss the proposed zoning district and to answer any questions you may have about the Neighborhood Design District. Additional information on this request may be obtained by contacting Chris Chitmm at 853-2356 in the Department of Planning Building and Development. Martha P. Franklin, Secretary City of Roanoke Planning Commission Mary F. Parker City Clerk CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk September 24, 2002 File #51 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Martha P. Franklin, Secretary City Planning Commission Roanoke, Virginia Dear Ms. Franklin: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition received in the City Clerk's Office on September 23, 2002, from Robert B. Manetta, Chair, City Planning Commission, requesting that properties located within the Melrose Rugby neighborhood generally bounded by Interstate 581, Lick Run and Andrews Road on the north, Melrose and Orange Avenues on the south, Tenth Street on the east, and Lafayette Boulevard on the west, be zoned ND, Neighborhood Design District overlay. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosures N 5CKMH lt,Rezonings - Slre~.A~,,y Ck)sings.02~City Planning Commission-Me~ose-Rugby Martha P. Franklin, Secretary September 24, 2002 Page 2 pc: The Honorable Mayor and Members of the Roanoke City Council Robert B. Manetta, Chair, City Planning Commission, 2831 Stephenson Avenue, S. W., Roanoke, Virginia 24014 Darlene L. Burcham, City Manager Willard N. Claytor, Director, Real Estate Valuation Evelyn D. Dorsey, Zoning Administrator Ronald L. Smith, Building Commissioner Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney N:~CKMHI~zonlr~. Street.Alley C,k~l~]l.O~lty Plalllling C,<3~ m i~ion -IVllt ro~e- Rugt )-/13eigtlbolflood.zo~ing.w~d TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: City Planning Commission to overlay properties in the Melrose Rugby) neighborhood with a Neighborhood Design District overlay ) AFFIDAVIT COMMONWEALTH OF VIRGINIA ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 26th day of September, 2002, notices of a public heating to be held on the 15th day of October, 2002, on the application captioned above to the owner or agent of the parcels listed in the attached document at their last known address. Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 26th day of September, 2002. ~ ,, Notary Public lO My Commission expires: