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HomeMy WebLinkAboutCouncil Actions 05-23-94MCCADDEN 32003 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL May 23, 1994 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. Council Member Harvey was absent. The Invocation was delivered by The Reverend Randy J. Garner, Pastor, Valley View Wesleyan Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. The Mayor welcomed fom~er Burg~mtiester Peter Bohm from Grossbissendorf, Germany, and presented him with the Key to the City. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 File #192 The Honorable William White, Sr., Chairperson ) Kit B. Kiser ) Committee Bobby E. Chapman ) Gentlemen: The following bid to replace the wood stage floor at the Roanoke Civic Center Auditorium was opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994: BIDDER BASE BID Williams Painting and Remodeling, Inc. $136,950.00 On motion, duly seconded and adopted, the bid was referred to you for study, report and recommendation to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Wilburn C. Dibling, Jr., City Attorney DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 May 23, 1994 The Honorable Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A) (1), Code of Virginia (1950), as amended. Sincerely, ~avid A. Bowers Mayor DAB: se MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virs/nia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 File #24-132 Evelyn Jefferson Vice President - Supplements Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32304 Dear Ms. Jefferson: I am enclosing copy of Ordinance No. 32003-052394 amending and reordaining Rule 1, Regular meetings, of Section 2-15, Rules of procedure, of the Code of the City of Roanoke (1979), as amended, to provide for a new schedule of regular meetings of City Council, effective July 1, 1994. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. Please include Ordinance No. 32003-052394 in Roanoke City Code Supplement No. 32. If you have questions, please do not hesitate to call me. MFP: sm Enc. Sincerely, Mary F. Parker, CMC/AAE City Clerk MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 File #24-132 Raymond F. Leven Public Defender Suite 4B Southwest Virginia Building Roanoke, Virginia 24011 Dear Mr. Leven: I am enclosing copy of Ordinance No. 32003-052394 amending and reordaining Rule 1, Regular meetings, of Section 2-15, Rules of procedure, of the Code of the City of Roanoke (1979), as amended, to provide for a new schedule of regular meetings of City Council, effective July 1, 1994. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, /~,~c- Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 23rd day of May, 1994. No. 32003-052394. AN ORDINANCE amending and reordaining Rule 1, Requla~ meeting~, of ~2-15, Rules of procedure, of the Code of the City of Roanoke (1979), as amended, to provide for a new schedule of regular meetings of City Council effective July 1, 1994; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Rule 1, Reqular meetinqs, of ~2-15, Rules of of the Code of the City of Roanoke (1979), as amended, amended and reordained as follows: procedure, is hereby ~2-15. Rules of procedure. Pursuant to ~8 of the Charter, providing for the determination of its rules by the council, the following rules set out in this section are adopted. Rule 1. Regular Meetings. (a) The council shall hold regular meetings on the second and fourth Mondays of each month. When any regularly scheduled Monday meeting shall fall on a holiday of the city, such meeting shall be held on Tuesday next following. Unless otherwise provided by ordinance or resolution of council, each meeting of city council shall commence at 10:00 a.m. The first meeting of each month shall be recessed upon the completion of all business except the conduct of public hearings, and such meeting shall be reconvened at 7:00 p.m. on the same day for the conduct of public hearings. All meetings of city council shall be automatically adjourned at 11:00 p.m., unless a motion setting a new time for adjournment be made, seconded and unanimously carried. (b) Ail regular meetings of council shall be held in the Council Chambers, Room 450, of the Municipal Building in the city, unless otherwise provided by ordinance or resolution of council. (c) This rule shall have no application to the organizational meeting of council required by ~10 of the City Charter. 2. Rule 1, as amended by this ordinance, shall be effective as to regular meetings of City Council held on and after July 1, 1994. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephoae: (703) 951-2444 May 19, 1994 The Honorable Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to reserve space on the Council's agenda for Monday, May 23, 1994, to consider certain changes in the schedule for meetings of Roanoke City Council, effective with the Council meeting on Monday, July 11, 1994. Best personal regards. Sincerely, David A. Bowers Mayor DAB: se Enc. D&VID A. BOWERS CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue. S W.. Room 452 Roanoke, Virgima 24011-1594 Telephone: f 703 ) 981-2444 May 5, 1994 The Honorable Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Off and on over the last several years, each member of Council has spoken with me regarding possible changes in the schedule of our Council meetings. Some of our meetings appear to be very lengthy and in other meetings, we seem to complete our agenda within 90 minutes or so. By and large, it appears to me, after discussions with the members of Council and administrators, that we need longer times to meet, but that our meetings could be less frequent. Accordingly, in consultation with each of you on an individual basis, I would like to now propose that our Council schedule be adjusted to reflect our summer schedule, with some variation, which always seems to be adequate to meet the needs of the Council and the City administration. I would like to propose that we begin meeting on the second and fourth Mondays only of each month beginning at 10:00 a.m. Council would then break for lunch if we needed to meet into the afternoon, and we could schedule committee meetings either prior to the 10:00 a.m. meeting or after Council adjourns later in the day. Additionally, we would still need to have one public hearing each month, which would also be on the second Monday of each month beginning at 7:00 p.m. On the public hearing agenda would be only items which are necessarily scheduled for public hearing or other items specifically referred to the public hearing meeting by Council members. Once again, even though we would not be meeting quite as frequently, I believe the schedule would allow us even greater time to concentrate for a longer period of time on the matters affecting Roanoke. I would respectfully request that this matter be placed on the Consent Agenda for the next meeting of Roanoke City Council, and thereafter be referred to our administration and our City Attorney for any possible recommendation, or any appropriate resolutions or ordinances. Sincerely, David A. Bowers Mayor DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W.. Room 452 Roanoke. Virginia 24011-1594 Telephone: (703) 981-2444 May 25, 1994 Mr. David Creasy P. O. Box 13223 Roanoke, Virginia 24032 Dear David: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, Mayor DAB: sm Eric. DAVID A. BOWERS Ma>or CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 May 25, 1994 Ms. Amy Nolan 1144 Tompkins Avenue, S. E. Roanoke, Virginia 24013 Dear Amy: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, David A. Bowers Mayor DAB: sm mnc. DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue. S.W.~ Room 452 Roanoke, Virginia 24011-1594 Telephone: ( 703 ) 981-2444 May 25, 1994 Mr. Bryan Jamerson 1909 Wallace Avenue, N. E. Roanoke, Virginia 24012 Dear Bryan: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, Mayor DAB :sm Eno. DAVID A. BOWERS CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue. S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 May 25, 1994 Ms. Amber Clemons 1206 - 15th Street, S. E. Roanoke, Virginia 24013 Dear Amber: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, Mayor DAB: sm Enc o DAVID A. BOWERS CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church A'~enue. S.W., Room 452 Roanoke, Virginia 24011-I 594 Telephone: (703) 981-2444 May 25, 1994 Ms. Misty Woolwine 1002 Stewart Avenue, S. E. Roanoke, Virginia 24013 Dear Misty: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, David A. Bowers Mayor DAB: sm Enc, DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue. S.W.. Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 May 25, 1994 Mr. Thomas Morris 1219 Stewart Avenue, S. E. Roanoke, Virginia 24013 Dear Thomas: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, David A. Bowers Mayor DAB: sm Enc. DAVID A. BOWERS CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W,~ Room 452 Roanoke, Virginia 2401 1-1594 Telephone: (703) 981-2444 May 25, 1994 Mr. Bryan Parker 3010 Hickory Woods Drive, N. E. Apartment 121 Roanoke, Virginia 24012 Dear Bryan: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, Mayor DAB:sm Enc o DAVID A. BOWERS CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 May 25, 1994 Mr. Lee Morris 1219 Stewart Avenue, S. E. Roanoke, Virginia 24013 Dear Lee: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, David A. Bowers Mayor DAB: sm Ene. DkVID A. BOWERS CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W.. Room 452 Roanok¢~ Virginia 24011-1594 Telephone: ( 703 ) 981-2444 May 25, 1994 Ms. Ashley Watkins 116 Highland Avenue, S. E. Roanoke, Virginia 24013 Dear Ashley: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, Mayor DAB: sm Eric. DAVID A. BOWERS CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W.. Room 452 Roanoke, Virginia 2401 I-1594 Telephone: (703) 981-2444 May 25, ]994 Ms. Fatima Myers 2023 Dale Avenue, S. E. Roanoke, Virginia 24013 Dear Fatima: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, Mayor DAB: sm Enc. DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue. S.W. Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 May 25, 1994 Ms. Tiffany Creasy P. O. Box 13223 Roanoke, Virginia 24032 Dear Tiffany: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, Mayor DAB: sm Ene. DAVID A. BOWERS Ma~or CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue. S.W.. Room 452 Roanoke, Virginia 24011-1594 lelephone: (703) 981-2444 May 25, 1994 Ms. Mary Hayslett 1008 Stewart Avenue, S. E. Roanoke, Virginia 24013 Dear Mary: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, David A. Bowers Mayor DAB :sm Enc. DAVID A. BOWERS CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue. S.W., Room 452 Roanoke. Virginia 24011-1594 Telephone: (703) 981-2444 May 25, 1994 Ms. Brittany Harris 714 Conway Street, N. E. Roanoke, Virginia 24012 Dear Brittany: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, Mayor DAB :sm Ene. DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, V/rgin/a 24011-1594 Telephone: (703) 981-2444 May 25, 1994 Ms. Stephanie Townley 1810 Eastern Avenue, N. E. Roanoke, Virginia 24012 Dear Stephanie: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the know]edge that you represent a future leader of our "Star City". Best regards. Sincerely, David A. Bowers Mayor DAB :sm Eno. DAVID A. BOWERS CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue. S.W., Room 452 Roanoke, Virgin/a 2401 I-i594 Telephone: (703) 981-2444 May 25, 1994 Ms. Rachelle Brown 2516 King Street, N. E. Roanoke, Virginia 24012 Dear Rachelle: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Counci! when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, Mayor DAB :sm Eno. DAVID A. BOWERS CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue. S.W., Room 452 Roanoke, Virgin/a 24011-1594 Telephone: (703) 981-2444 May 25, 1994 Mr. Freddy Wright 1124 Morningside Street, S. E. Roanoke, Virginia 24013 Dear Freddy: Thank you for your attendance at the Roanoke City Council meeting on Monday, May 23. The chili was delicious and I know that I speak for all of the Members of Council when I say how much we enjoyed such a special treat. On behalf of the Members of City Council, I am pleased to enclose a City of Roanoke lapel pin. I hope you will wear your pin proudly with the knowledge that you represent a future leader of our "Star City". Best regards. Sincerely, David A. Bowers Mayor DAB: sm Ene. Roanoke, Virginia May 23, 1994 Honorable Mayor and City Council Roanoke, Virginia Members of Council: Please reserve space on a briefing and presentation Community Education Program. Council's Agenda Monday, May 23, 1994, for of plaque to City Council regarding the Respectfully submitted, W. Robert Herbert City Manager WRH:gr FREDDY: RACHEL: The children are here today to talk about one of their favorites Community Education programs. I would now like to turn this briefing over to Mr. Freddy Wright. Good Afternoon Mayor Bowers, members of Council, and city administrators. My name is Freddy Wright, I'm a member of "Adventures For Kids" and I live at This afternoon we would like to tell you about our favorite Community Education program. ."Adventures For Kids". We'd want you to know about our latest achievements, and most importantly thank you for your support. "Adventures For Kids" started more than a decade ago. It is an after-school enrichment program which offers many wonderful opportunities and provides a way for our parents to learn and enhance their leadership skills. 63 children are currently enrolled in four groups according to grade level. Each group has a trained adult volunteer leader. Currently all of our leaders are Fallon Park parents. Now, Rachel Brown will tell you more about "Adventures For Kids". "Adventures" depends on volunteers, the school, parents, and community support. Our biggest community supporter is our business partner, Central Fidelity Bank. Goldie Grisso, the bank's partnership coordinator, is here with us today. I would like to introduce the LEE: volunteer leaders and ask that they stand. They are Mrs. Cheryl Johnson, Mrs. Sarah Watkins, Ms. Jeannie Nolan, and Ms. Cheryl Pierce. We are lucky to have three teen volunteers this year. Two of them are with us today... Mary Hayslett and Misty Woolwine. Mrs. Virginia Stuart is Fallon Park's super principal and she is also with us today. Mrs. Stuart... We have done alot of things in "Adventures" this year, including the ropes course at Apple Ridge Farms, cooking, roc wall climbing, bowling, creative arts, and makin' chili. This bring us to our biggest project ever.., the 1994 Virginia Championship Chili Cookoff. Hi. My name is Lee Morris. "Adventures" started planning to enter the big chili cookoff way back in September. A planning committee made up of parent leaders and former leaders was set-up to work with us kids on the details. We used math and reading skills while trying several receipes before the final one was chosen. One of our leaders, Sarah Watkins, agreed to be chief cook and she researched the history and background of real chili for us. Once we decided on our favorite receipe, we had an in-house cook-fl to prepare us to the real thing on the Roanoke city Market. An esteemed panel of judges including Fallon's Principal, Mrs. Stuart, Charlotte Kidd from the Extension Service, Parks and Rec's outdoor Tom Clarke, Central Fidelity's Goldie Grisso, and OMB's Diane Akers were the first to get a taste of real adventure. STEPHANIE: We named our chili "Get A Taste Of Real Adventure" and decided on a safari theme. Every single member of "Adventures" has participated in this project in some fashion throughout this school year. And by cookoff time, the entire school was involved. To come up with a logo, we drew pictures of what safari chili meant to us. Professional artists from Robertson Marketing took the pictures and came up with the official logo you will see in a minute. All the animals in the logo were drawn by us. The cookoff was held on Saturday, May 9. We set up on booth which included original drawings of elephants and girraffes, we handed out stickers and buttons, we got real loud, we sang, we wore gorilla and llon costumes, we danced, and we handed out thousands of chili samples. In other words, we gave Roanoke a taste of real Adventure. BRITTANY: I'm Brittany Harris and I'm pleased to tell you that all our hard work paid off. We definately got the attention of Roanokers and all the tourists in the market area. "Adventures For Kids" - Get A Taste of Real Adventure won two major awards.., first we won the Peoples Choice award which Tiffany is holding up. Then five minutes later it was announced that we won 1st place for showmanship. Fatima is holding that trophy. I'm Mary Hayslett, a teen volunteer for ,,Adventures". While these awards naturally mean alot to the kids and volunteers, they should mean alot to all our citizens. This effort represents the best in Roanoke. citizens and city staff worked cooperatively with the schools and businesses to make the dreams of 63 children come true. You, our leaders of the city, laid the foundation for our success. For this, we are truly gratfull. At this time, Mr. Mayor we would like to present you and members of council with a few tokens of our appreciation. First is a picture of all of the kids. We also have official tee-shirts, buttons, and stickers for all members of council. (Fredy hands out shirts and Thomas Morris hands out stickers/button while Mary talks.) We would also like to publicly thank Mr. Glenn Radcliffe for his support this year. He took alot of risks with and for us. Thank you Mr. Radcliffe! In conclusion, now is the time for everyone to get a taste of real adventure. With your permission, we would like to leave everyone here today with a taste of real adventure .... samples for everyone!!! [Ginny and Sarah will give bowls for council to Misty and __ to give to Council.] [Then they will dish out samples on trays for the audience. Kids listed will hand out.] Thank you for your time this afternoon. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 File #247-258 Dr. Raymond D. Smoot, Jr. Vice President for Business Affairs and Treasurer 312 Burruss Hall Virginia Tech Blacksburg, Virginia 24061-0142 Dear Dr. Smoot: I am enclosing copy of Resolution No. 32005-052394 approving the annual operating budget of the Hotel Roanoke Conference Center Commission for fiscal year 1994-1995, in the amount of $887,850.00, with the City share of operating subsidy being established at $276,500.00, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, /~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc: Margie W. Thomas, Secretary of Virginia Tech, Board of Visitors, 210 Burruss Hall, Virginia Tech, Blacksburg, Virginia 24061-0142 IN THE COUNCIL OF THE CITY OF ROANOKE, The 23rd day of May, 1994. No. 32005-052394. VIRGINIA, A RESOLUTION approving the annual operating budget of the Hotel Roanoke Conference Center Commission for Fiscal Year 1994- 1995. WHEREAS, §21 of the Hotel Roanoke Conference Center Commission Act (Chapter 440 of 1991 Acts of Assembly) requires that each participating party approve the Commission's proposed operating budget for the forthcoming fiscal year; WHEREAS, the Commission has submitted to this Council a proposed operating budget showing estimated revenues and expenses for Fiscal Year 1994-1995, each in the amount of $887,850, with the City share of operating subsidy being established at $276,500; and WHEREAS, this Council desires to approve such proposed budget; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the annual operating budget for the Hotel Roanoke Conference Center Commission for Fiscal Year 1994-1995 in the amount of $887,850, with the City share of operating subsidy being established at $276,500, Manager's report to this approved. a copy of which is attached to the City Council dated May 23, 1994, is hereby ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 23rd day of May, 1994. No. 32004-052394. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations General Government Conference Center $ 24,434,145 1,453,764 1) Appropriated from General Revenue (008-002-9653-9003) $ 276,500 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. May 23, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Hotel Roanoke Conference Center Commission Budget 1994/95 I. BACKGROUND ' the establishment of an Enterprise Fund entitled "Hotel Roanoke Conference Center Commission on July 27, 1992. ~g~31g2flll~ for the Hotel Roanoke Conference Center Commission (HRCCC) must be approved by Roanoke City Council and the Virginia Tech Board of Visitors according to Sections 21 B and C of the Hotel Roanoke Conference Center Commission Act. Operating subsidies are to be evenly split. HRCCC adopted an operating budget (attached) for FY94/95 of $887,850 at their meeting on March 17, 1994. This will cover pre-opening expenses for the Center as well as operating expenses when the Center opens in April 1995. The second full 12 months of operation of the Center will result in a drop in our share of this budget operating subsidy. Virginia Tech Board of Visitors approved their 50% share of the HRCCC budget request at their meeting on April 25, 1994. H. ISSUES A. Funding. B. Ouality of the project. C. Timing. HI. ALTERNATIVES A. ' ' ' the following actions: 1. Approve HRCCC budget of $887,850 for FY94/95. Members of Council May 23, 1994 Page 2 IV. 2. Transfer $276.500 to the Capital Projects Fund. Funding was set aside by City Council in this year's operating budget in account number 001- 004-9310-9508. a. Funding is available in an account established to support the conference center. b. Ouality of the pr~ect would be assured. c. T. bx~ng is important in order to continue operating as of July 1, 1995. B. City Council not authorize the transfer of funds nor approve the HRCCC budget. 1. Fcxmdiag obligation by City to pay 50% of Conference Center operating expenses would not be met. 2. Ouality of the pro.iect would be jeopardized. 3. Timing delays will threaten project operations. RECOMMENDATION City Council concur in Alternative A authorizing the following: 1. Approve HRCCC budget of $887.850 for FY94/95. 2. Transfer $2,Z6.,5_0_Q from to General Fund account number 001-004- 9310-9508 to an account to be appropriated in the Capital Projects Fund Conference Center account number 008-002-953-9003. WRH/BJW:kdc cc: Director of Finance City Attorney Manager, Management and Budget Acting Director of HRCCC Respectfully submitted, W. Robert Herbert City Manager HOTEL ROANOKE CONFERENCE CENTER COMMISSION BUDGET FY/94-95 Conference Center Room Rentals & Fees (March 1995 - June 1995) City of Roanoke share Virginia Tech share Salaries and Fringe Benefits Office Expenses Training and Development Telephone Fees for Professional Services Pre-Opening Operations (until March 1995) Conference Center Operations (March 1995 - June 1995) $334,850 276,500 $887,850 $ 60,000 23,489 4,000 7,000 20,000 321,511 451.850 $887,850 (See Council files dated June 20, 1994, for Ordinance No. 32007-062094 adopted on second reading. ) 1993-94 Capital emergency. WHEREAS, Government of the exist. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 23rd day of May, 1994. No. 32006-052394. AN ORDINANCE to amend and reordain certain sections of the Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ~ons General Government $ 23,628,637 Conference Center (1) .............................. 648,256 Streets & Bridges 8,228,939 2nd Street / Gainsboro Rd / Wells Ave (2) .......... 6,100,388 Fund Balance Fund Balance - Unappropriated (3) 2 014 156 1) Appropriated from General Revenue 2) Appropriated from General Revenue 3) Fund Balance - Unappropriated (008-002-9653-9003) (008-052-9547-9003) (008-3325) $(529,008) 723,119 (161,411) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Office of the City Manager May 20,1994 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Attached please find a Council report entitled "City - State Agreement, Wells Avenue Widening Project" which is referenced in the "Reserved Space" information which you received in your agenda package for the May 23, 1994 Council meeting. The information required from the Virginia Department of Transportation in order to complete this report was not available until 4:00 p.m. yesterday (May 19), resulting in this report having to be hand-delivered to you today. If you have any questions regarding this or any other matter, please do not hesitate to contact me. Sincerely, crt Herbert City Manager WRH/dh Attachment cc: City Attorney Director of Finance Director of Public Works City Traffic Engineer Construction Cost Technician Budget Administrator Accountant, Contracts and Fixed Assets ~/City Clerk Room 364 Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 1591 (703) 981 2333 Roanoke, May 23, Virginia 1994 Honorable David A. Bowers, and Members of Council Roanoke, Virginia Mayor Dear Mayor Bowers and Members of Council: SUBJECT: City - State Agreement Wells Avenue Widening Project Background: Ae On April 13t 1987 City Council requested the Virginia Department of Transportation (VDOT) to program projects for roadway widening and realignment to include: 1. Wells Avenue, from Williamson Road, N.E. to First Street, N.W. First Street/Gainsboro Road from Madison Avenue, N.W. to Salem Avenue, S.W. and intersection of Orange Avenue and Gainsboro Road. (This alignment ultimately shifted location to become known as the Second Street/Gainsboro Road project.) On December 16, 1992 City Council approved (by Resolution No. 31287-121692) the location of the realignment of Wells Avenue from Williamson Road, N.E. to Second Street, N.W. (presently known as First Street, N.W.). Wells Avenue project schedule has been accelerated to improve public safety and traffic flow in connection with the opening of :he Hotel Roanoke/Conference Center in early-1995. On April 12, 1993, City Council authorized (by Ordinance No. 31406-041293) an amendment to the "Agreement for Administering Project by Municipality" between the City and VDOT for Wells Avenue to allow VDOT to handle the right-of-way and construction phases of the project in order to meet the stringent time schedule. The preliminary engineering phase has been administered by the City with its consultant, Mattern & Craig, Inc., Consulting Engineers. Members of City Council Page 2 Further, VDOT has been extraordinarily cooperative in its scheduling of many project-related activities. On August 9~ 1993 City Council approved the location and major design features of the realignment of Wells Avenue from Williamson Road, N.E. to First Street, N.W. (Resolution No. 31622-080993). II. Current Situation: Bids for project construction were received by VDOT on May 18, 1994. A contract was awarded the following day to Branch Highways, Inc, in the amount of ~2t244t386.00. Be City must execute the attached City-State Agreement (Attachment II) before VDOT will allow the contractor to begin construction. City share of the cost of this project is $775~580.24. The third page of Attachment II shows the cost-sharing ratios to be used on this project. Enhancements included in this project include the plaza, bus shelter, decorative street lighting, and entryway signage at a cost of S643,924.30 (100% City funds) as bid by Branch Highways, Inc. Pro~ect coordination with the Hote! Roanoke Conference Center Commission (HRCCC) required that certain expenses be incurred by tn, Hotel project such as the demolition of the former Wells Avenue pavement and the construction of the temporary detour across the Hotel parking lot from Wells Avenue to Shenandoah Avenue. VDOT agreed that the ~33~900 incurred for these items could be reimbursed to the HRCCC from the City's urban highway funds used for the Wells Avenue project. The City needs to receive these funds (established as a project cost in the attached City-State Agreement) from VDOT and then reimburse the HRCCC. Members of City Council Page 3 III. Issues: IV. A. Funding B. Construction Plans C. Timing Alternatives: Authorize the City Manager, in a form acceptable to the City Attorney, to execute the City-State Agreement on behalf of the City; and appropriate $723~118.90 from the accounts listed on Attachment III into the Wells Avenue Account No. 008-052-9547-9001. 1. Funding, in the amount of ~723~118.90, exists in the sources identified on Attachment III (Part B). 2. Construction plans comply with City's needs for this project. Timing for project construction to begin is June, 1994. Contractor nas a fixed-time completion date of March 18, 1995 for substantially complete roadway access to Hotel/Conference Center, July 15, 1995 for roadway completion, and November 1, 1995 for landscaping completion. Reject City-State Agreement anO proceed to reimburse VDOT for 100% of all expenditures to date in accordance w~th City Resolution No. 28607. 1. Funding woui~ be ~eeaed in the amount of the total VDOT project expenditures to date. 2. Construction plans would not be done at this tame. 3. Timing is not an issue. Recommendation is that Ciu~ Council: Authorize the City M~nager, in a form acceptable to the City Attorney, to execute the City-State Agreement on behalf of the City. Members of City Council Page 4 B. Appropriate $723~118.90 from Attachment III into the Wells 052-9547-9001). C. Receive $33~900 from VDOT D. Authorize payment WRH:RKB:jrm Attachments: copy: the accounts listed in Avenue Account (No. 008- to the HRCCC in the amount of $33~900 Respectfully submitted, rt Herbert City Manager I Map II City-State Agreement III Funding Summary City Attorney Director of Finance Director of Public Works City Traffic Engineer Construction Cost Technician Budget Administrator Accountant, Contracts & Fixed Assets A~AC]~'IqT II AGREEMENT BETWEEN THE CITY OF ROANOKE AND VIRGINIA DEPARTMENT OF TRANSPORTATION The City of Roanoke, Commonwealth of Virginia, hereinafter referred to as · ROANOKE, and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the DEPARTMENT, hereby agree as follows: 1. The DEPARTMENT will prosecute a project for the improvement of 0.311 mile of Wells Avenue within ROANOKE from 1st Street, N.W., Station 12+ 10.00 to Williamson Road, Station 28+51.00 and designated as Project U000-128-117, PE-101, RW-201, C~501. ROANOKE approves the plans as designed and requests the DEPARTMENT to submit the project with recommendation that it be approved by the Commonwealth Transportation Board and agrees that if such project is approved and constructed by the DEPARTMENT, ROANOKE, thereafter, at its own expense, will maintain the project, or have it maintained, in a manner satisfactory to the DEPARTMENT or its authorized representatives and will make ample provision each year for such maintenance. ROANOKE agrees that after construction of the project, or any part thereof, it will not permit any reduction in the number of or width of traffic lanes, or any additional median crossovers and enlargement of existing median crossovers, or any alterations to channelization islands, without the prior wdtten approval of the DEPARTMENT. Parking will be prohibited during peak hours on both sides of this project. ROANOKE agrees that the location, form and character of · informational, regulatory and warning signs, curb and pavement or other markings and traffic signals, installed or placed by any public authority, or other agency, shall conform to the standards as shown in the current edition of the Manual on Uniform Traffic Control Devices or be subject to the approval of the DEPARTMENT, ROANOKE agrees that the location and installation of utility poles, lighting standards, traffic signal poles or any other facility installed or placed within the right of way by any public authority, or other agency, shall conform to VDOT Land Use Permit Manual or be subject to the approval of the DEPARTMENT. ROANOKE agrees to comply with T~tle VI of the CMl Rights Act of 1964 and the Virginia Fair Employment Contracting Act, Section 2.1-374 through 2.1-376 of the Code of Virginia (1950), as amended. -2- ROANOKE agrees to comply with all applicable federal, state and local rules, regulations and statutes when work is performed on this project with municipal forces or its agent at project expense. ROANOKE agrees to participate in the actual cost of this project which includes a special provision for price adjustment in accordance with the following tabulation, understanding that the costs shown are estimated and the percentages will be applied to actual costs: .ITEM PROJECT COST ROANOKE'S SHARE ESTIMATED COST % Preliminary Engineering Right of Way C-501 (Incl. Reid Office) Incidental, Plantings, and Lighting Items Drainage Utility Items Demolition Signs Temporar~ Detour & Demolition $ 550,000.00 5 2,461,000.00 2 1,902,441,89 2 643,924.30 100 AMOUNT $ 27,500.00 49,220.00 38,048.84 646,924.30 23,853.44 54 12,880.86 162,741.90 2 3,254.84 1,229.76 2 24.60 2,440.00 2 48.80 33,900.00 2 678.00 $ 5,781,531.29 -3- $ 775,580.24 IN WITNESS WHEREOF, the parties have hereunto affixed their signatures, the CITY of ROANOKE on the day of ,1994, and the DEPARTMENT on the day of ,1994. ATTEST: CITY OF ROANOKE BY BY CITY CLERK CITY MANAGER NOTE: The official signing for the municipality must attach a certified copy of the authority under which this agreement is executed, This agreement is executed in three originals. APPROVED AS TO FORM CITY A'FrORNEY COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION BY COMMISSIONER ATTACHMENT I I I FUNDING SUMMARY Estimated Project Cost Less VDOT Share Total City Share Less City Share invoiced (and funded) as of 3/31/94 Estimated City Share Remaining $5,781,531.29 $5,005,951.05 $ 775,580.24 52,461.34 723,118.90 Funding Sources Conference Center Account 008-002-9653 General Fund (Transfer of HCC) 001-004-9310 Interest Earnings (Capital Fund) $529,008.00 '32,700.00 161~410.90 $723,118.90 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 File #165-178-200~236-488 Florine Thornhill, President Northwest Neighborhood Environmental Organization 802 Loudon Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Thornhilh I am enclosing copy of Resolution No. 32009-052394 authorizing the City Manager to execute a grant agreement with the Northwest Neighborhood Environmental Organization, Inc., to provide for use of HOME funds, in the amount of $133,650.00, to be used for rehabilitation of three houses located at 813 Gilmer Avenue, N. W., 814 Gilmer Avenue, N. W., and 815 Gilmer Avenue, N. W., upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~a.a_~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. IN THE COUNCIL OF THE CITY OF RONAOKE, VIRGINI& The 23rd day of May, 1994. No. 32009-052394. A RESOLUTION authorizing the City Manager to execute a grant agreement with the Northwest Neighborhood Environmental Organization (NNEO), to provide funding for the rehabilitation of three houses located at 813 Gilmer Avenue, N.W., 814 Gilmer Avenue, N.W., and 815 Gilmer Avenue, N.W., upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, a grant agreement with Northwest Neighborhood Environmental Organization CNNEO), which agreement shall provide for the use of HOME funds in the total amount of $133,650.00 to be used in the rehabilitation of three houses located at 813 Gilmer Avenue, N.W., 814 Gilmer Avenue, N.W., and 815 Gilmer Avenue, N.W., in accordance with the recommendations contained in the City Manager's report to this Council dated May 23, 1994. 2. The form of the grant agreement shall be approved by the City Attorney. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA The 23rd day of May, 1994. No. 32008-052394. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A ro riations Community Development HOME Investment Partnership 1992 (1-4) ........... $ 1,265,500 756,000 1) Assistance To Home Buyers 2) CHDOS 3) HOME - Downpayment & Closing Cost 4) CHDO - Project - NNEO (035-052-5300-5237) $ (12,500) (035-052-5300-5238) (34,180) (035-052-5300-5240) (035-052-5300-5242) ( 1,742) 48,422 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia i ~RbanOke, Virginia May 23, 1994 Dear Members of Council: Subject: Grant Agreement with the Northwest Neighborhood Environmental Organization (NNEO) Background: A. City has funded ten rehabilitation or new construction projects in partnership with NNEO through Community Development Block Grant (CDBG) and City General Funds since 1982. NNEO submitted a proposal for CDBG and HOME fund~ for rehabilitation of 813, 814 and 815 Gilmer Avenue N.W. part of the CDBG budget process in spring 1994. as CDBG Review Committee recommended using HOME funds for this entire project. The 1992 HOME Investment Partnership Program (HOME) allocation from HUD was approved by Council on June 1992 by Resolution No. 31070-062292, and funds appropriated by Budget Ordinance No. 31069-062292. 22, Of the $756,000 HOME funds allocated in 1992 program year, a minimum of 15% or $113,400 must be given to a Community Housing Development Organization (CHDO) for project costs. To date, $64,978 of 1992 HOME funds has been awarded to NNEO who qualifies as a CHDO. Deadline for committin~ entire 1992 HOME allocation is May 31, 1994. Any uncommitted 1992 HOME funds may be recaptured by HUD. Ail 1992 HOME funds are committed by contract except for $48,422 of the CHDO set-aside funds. II. Current Situation: In NNEO's project, the total costs are estimated to be $183,650 for purchase and rehabilitation of 813, 814 and 815 Gilmer Ave N.W. These houses will be sold to low or moderate income home buyers. These funds are expected to be levera~ed by $50,000 of which $5,000 will be provided by NNEO and $45,000 will be provided by bank financing. III. NNEO has requested $133,650 from the City to provide the balance of rehab costs, audit, architect's and legal fees, and CHDO operating expenses to NNEO to provide administration of the project. $48,422 in 1992 HOME funds will be provided to NNEO by contract (attachment A) at this time. NNEO will receive up to $85,228 in additional 1993 HOME funds to complete this project when these funds become available. Issues: Consistency with the City's Comprehensive Housing Affordability Strategy (CHAS). B. Cost to the City. C. Funding. D. Administrative capacity IV. Alternatives: Authorize the City Manager to execute a grant agreement with NNEO for the purchase and rehabilitation of three houses located at 813, 814 and 815 Gilmer Avenue N.W. such agreement to be in a form acceptable to the City Attorney, and approve transferring a total of $48,422 of HOME funds, as follows: $12,500 from 1992 HOME account 035-052-5300-5237 $34,180 from 1992 HOME account 035-052-5300-5238 $ 1,742 from 1992 HOME account 035-052-5300-5240 to 1992 HOME account 035-052-5300-5242 Consistency with the City's Comprehensive Housing Affordability Strategy (CHAS) will be achieved since this document recommends rehabilitation of substandard properties and the provision of homeownership opportunities; and both these activities are included as eligible activities in the City's HOME Program Description. Cost to the City will be $48,422 in 1992 HOME funds. Funding is available in the following HOME accounts: 035-052-5300-5237 (12,500) 035-052-5300-5238 (34,180) 035-052-5300-5240 ( 1,742) Administrative capacity of NNEO has been shown by the many successful community development projects Page 2 Be they have administered in the past ten years. In addition, the administrative funds built into this project will assure stability. Do not authorize the City Manager to execute a grant agreement with NNEO for the rehabilitation of three houses located at 813, 814 and 815 Gilmer Avenue N.W. and transfer the appropriate funds. Consistency with the City's Comprehensive Housinq Affordability Strategy (CHAS) would not be an issue. No progress toward CHAS objectives would be realized. Cost to the City would be $48,422 if HOME funds remaining uncommitted to projects are recaptured by HUD. City may also lose potential tax revenue from lack of rehabilitation to owner-occupied homes. 3. Funding would not be an issue. Administrative capacity would not be an issue for this project. V. Recommendation: Adopt Alternative A thereby authorizing the City Manager to execute a grant agreement with NNEO for the purchase and rehabilitation of three houses located at 813, 814 and 15 Gilmer Avenue N.W., such agreement to be in a form acceptable to the City Attorney and approve transferring a total of $48,422 of HOME funds, as follows: $12,500 from 1992 HOME account 035-052-5300-5237 $34,180 from 1992 HOME account 035-052-5300-5238 $ 1,742 from 1992 HOME account 035-052-5300-5240 to 1992 HOME account 035-052-5300-5242 Respectfully submitted, W. Robert Herbert City Manager attachments WRH/LSS CC: Assistant City Manager City Attorney Director of Finance Director of Public Works Housing Development Coordinator Page 3 Acting Grants Monitoring Administrator Roanoke Neighborhood Partnership Coordinator President, Northwest Neighborhood Environmental Organization Page 4 AGREEMENT This Agreement is made and entered into this day of , 1994, by and between the following parties: The City - City of Roanoke, Virginia 215 Church Avenue, S.W. Roanoke, Virginia 24011 and Community Housing Development Organization - Northwest Neighborhood Environmental Organization, Inc. 802 Loudon Avenue, N.W. Roanoke, Virginia 24016 WI TNES SETH: WHEREAS, the Roanoke City Council approved by Resolution No. 31070-062292 the 1992 HOME Investment Partnership (HOME) program and by Ordinance No. 31069-062292 appropriated funds therefore; and WHERAS, the Roanoke City Council approved by Ordinance No. 31539- 062893 the 1993 HOME Investment Partnership (HOME) program. WHEREAS, the Roanoke City Council on , reviewed and approved by Resolution No. , the execution of a subgrant agreement between the City of Roanoke ("City") and the Northwest Neighborhood Environmental Organization, Inc. ("NNEO"); and WHEREAS, the City of Roanoke has certified the Northwest Neighborhood Environmental Organization, Inc. to be a bona fide Community Housing Development Organization ("CHDO") under definition of the U.S. Department of Housing and Urban Development ("HUD"); and WHEREAS, the Northwest Neighborhood Environmental Organization, Inc. is experienced in providing services to and on behalf of citizens of low and moderate income; NOW, THEREFORE, the parties hereto mutually agree as follows: 1. USE OF HOME FUNDS: The NNEO shall purchase and rehabilitate three houses owned by the NNEO and located at 813 and 814 and 815 Gilmer Avenue, N.W. Roanoke, Virginia. Following rehabilitation, the houses will be sold to first-time homebuyers whose family incomes do not exceed the level established by HUD for low to moderate income families - adjusted for family size. The project will commence prior to August 1994, and rehabilitation will be completed by June 30, 1995. The total estimated budget for this project is $183,650 of which the City will provide a grant to NNEO in the amount of $48,422 from the City's HOME Investment Partnership Fund, (HOME). The HOME funds from the City will be designated as $48,422 direct project costs. These funds are estimated to leverage another $50,000 of which $5,000 will be provided by NNEO and $45,000 will be bank financing. If any portion of the HOME funds are not used for this project, the balance of the available funding may be used by the NNEO to complete another City-approved first-time home buyer project, or if not spent by May 31, 1997 remaining HOME funds must be returned to the U.S. Department of Housing and Urban Development. City agrees that if and when additional HOME funds become available, City will amend this agreement to provide additional funding not to exceed $85,228. AFFORDABILITY: NNEO shall assure that the properties rehabilitated under this Agreement qualify as affordable housing in compliance with 24 CFR 92.254. As such the following must be met: (1) Each property must appraise at less than 95% of the area median single-family house value, or less than $103,100, after rehabilitation; (2) Buyers of the rehabilitated properties shall be low-moderate income families, as defined by HUD, and the purchased home shall be their principal residence; (3) Buyers of the rehabilitated properties shall be first-time home buyers; and (4) Each property is subject, for a period of 15 years, to resale restrictions or recapture provisions that require that the housing is available for subsequent purchase only to a low- to moderate-income family or the full HOME investment shall be repaid to the City out of the net proceeds, except as provided in paragraph (a)(4)(ii)(B) of 24 CFR 92.254. These restrictions will be enforced pursuant to paragraph 11 of this Agreement. REPAYME~ITS: Upon sale of the three properties referenced in paragraph 1, gross proceeds shall be distributed as follows: The private lending institution(s) shall be repaid first; NNEO shall recapture its funds invested in the project; and the City's HOME Investment Trust Fund shall be repaid any funds remaining from the sale proceeds. If the total amount of HOME direct project investment is not repaid on sale, this amount will be considered the HOME subsidy in the properties, and must be repaid proportionally if either property is sold to a non-low-moderate income family during the 15 year period of affordability, as referenced in paragraph 2 of this Agreement. During this period of affordability, one- fifteenth of this subsidy shall be forgiven for each year of occupancy by a low-to moderate-income family. Page 2 e Ail repayments, interest and other return on the investment of HOME funds shall be returned to the City within 15 days of receipt by the NNEO. UNIFO~ AD~INIST~ATIVE REqUIREmENTS: NNEO agrees to abide by the HUD conditions for HOME programs as set forth in OMB Circular No. A-122 and the following requirements of OMB Circular No. A-Il0: Attachment B; attachment F; attachment H, paragraph 2; and attachment O. PROJECT ~EQUIP~ENT: The NNEO shall comply with the following project requirements detailed in Subpart F of 24 CFR part 92 as applicable in accordance with the type of project assisted: Maximum per-unit subsidy amount. Maximum per unit HOME subsidy shall not exceed $33,985 for a one-bedroom unit, $41,326 for a two-bedroom unit, $53,461 for a three-bedroom unit, and $58,684 for a four-bedroom unit. (24 CFR 92.250) Property standards. Housing assisted under this agreement must, at a minimum, meet HUD housing quality standards prior to occupancy. In addition, all rehabilitation work must meet all applicable local codes, rehabilitation standards, ordinances, and zoning ordinances. Rehabilitated housing must meet the cost- effective energy conservation and effectiveness standards in 24 CFR part 39. ACQUISITIO~ The acquisition of the properties identified in paragraph 1 above is subject to the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) (42 U.S.C. 4201-4655) and 49 CFR part 24, subpart B. Therefore, the NNEO must notify the City's Office of Grants Compliance prior to initiation of negotiations, and/or prior to acquiring any property to be rehabilitated under this Agreement as described in 92.353 (c)(3). THE NNEO SHALL NOT PROCEED WITH ANY NEGOTIATIONS FOR ACQUISITION FOR SUCH PROPERTY UNTIL IT HAS RECEIVED WRITTEN NOTICE TO DO SO FROM THE CITY'S OFFICE OF GRANTS COMPLIANCE. MINII~IIZING DISPLACB~'T The NNEO must ensure that it has taken all reasonable steps to minimize the displacement of persons (families, individuals, businesses, nonprofit organizations, and farms) as a result of the activities in paragraph 1 above. To the extent feasible, any existing residential tenants of the properties identified in paragraph 1 above must be provided reasonable opportunity to purchase the rehabilitated property, if the existing tenants are Page 3 qualified as low to moderate income first-time home buyers, if the property is affordable after rehabilitation to the existing tenants, and if the existing tenants can obtain mortgage financing for the purchase. Or~l~ PROC~I~%M REQUIR~fS: NNEO shall carry out each activity in compliance with all federal laws and regulations described in subpart H of 24 CFR 92, except that the NNEO does not assume the City's responsibilities for temporary relocation, relocation assistance for displaced persons in 92.353, environmental review in 92.352 or the intergovernmental review process in 92.359. In particular, the following provisions apply to the project described in paragraph 1 of this Agreement: Equal opportunity and fair housing. (1) No person in the United States shall on the grounds of race, color, national origin, religion, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with HOME funds. (2) To the greatest extent feasible, contracts for work to be performed in connection with any project under this Agreement shall be awarded to business concerns which are located in or owned in substantial part by persons residing in the Roanoke metropolitan area. (3) To the greatest extent feasible, minority business enterprises and women business enterprises shall be used when possible in the procurement of property and services. Affirmative Marketing. In accordance with the City of Roanoke Affirmative Marketing Procedures, the NNEO shall administer the HOME program so that individuals of similar income have similar available housing choices, regardless of race, color, religion, sex, national origin, handicap, or familial status (families with children). Each property owner applying for participation in the HOME program shall agree to avoid any discrimination on the basis of race, color, religion, sex, national origin, handicap, or familial status and shall agree to market their residential units in good faith to inform and attract eligible buyers from all racial, ethnic, and gender groups. Historic review. Ail proposals for HOME-assisted rehabilitation or demolition in the City shall be submitted to the City's Grants Compliance Office for determination of the structure's eligibility for inclusion on the National Register of Historic Places. If property is historically eligible, all project plans and specifications will be submitted to the City's Grants Compliance Office for review as to compliance with Section 106 of the National Historic Preservation Act. Lead-based paint. Housing assisted with HOME funds constitutes HUD-associated housing for the purpose of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821, et seq.) and is, therefore, subject to 24 CFR Part 35. In compliance with the regulations referenced herein, NNEO shall comply with the City's Page 4 Lead-Based Paint Abatement policies and procedures, as detailed in Attachment A. In no case shall lead-based paint be used in the rehabilitation of the houses referenced in paragraph 1 of this Agreement. Conflict of interest. No employee, agent, consultant, officer or appointed official of the NNEO, who is in a position to participate in a decision-making process or gain inside information with regard to any HOME activities, may obtain a personal or financial interest in or benefit from any of the activities, or have an interest in any contract, subcontract or agreement with respect thereto, or in the proceeds thereunder, either for themselves, their family or business associates, during their tenure or for one (1) year thereafter. Debarment and suspension. The NNEO will submit to the City's Office of Grants Compliance all names of contractors and subcontractors hired for any HOME-assisted project, to determine if such contractors or subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in federal transactions. Flood insurance. The City's Office of Grants Compliance will review all proposed HOME-assisted projects to determine if-they are located in a flood hazard area. If a project is located in a flood hazard area, the NNEO shall assure that flood insurance under the National Flood Insurance Program is obtained and maintained for the duration of the affordability period specified in paragraph 2 of this Agreement. CONDITIONS FOR I~LIGIOUS ORGANIZATI(~IS: The NNEO shall not grant or loan any HOME funds to primarily religious organizations for any activity including secular activities. In addition, HOME funds may not be used to rehabilitate or construct housing owned by primarily religious organizations or to assist primarily religious organizations in acquiring housing. In particular, there shall be no religious or membership criteria for tenants or buyers of any HOME-assisted properties. 10. I~UESTS FO~DISBU~SE~TS OF FUND~: The Subgrantee shall file the necessary papers, including HOME Payment Certification Form and invoice for work completed, with the Grantee's Director of Finance after the expenditures have been incurred. These funds will be disbursed within ten (10) working days of receipt from Subgrantee. Cash advances of HOME funds will not be approved. The funds must be requested on a project reimbursement basis. Administrative costs will be reimbursed on a bi-monthly basis. The Subgrantee will submit an invoice to the Office of Grants Compliance detailing the expenditures to be reimbursed. Payment will be made to the Subgrantee within ten Page 5 (10) days from date of receipt. The Subgrantee may not request disbursement of funds under this Agreement until the funds are needed for payment of eligible cost. 11. REVERSION OF ASSETS: If any portion of the CHDO operating costs are not used for this project, the balance must be returned to the City. If any portion of the direct project costs funds identified in this contract are not used for this project, the balance may be used by NNEO for the completion of another City-approved first-time homebuyer project, or if not spent by May 31, 1997, must be returned to the U.S. Department of Housing and Urban Development. 12. RECORDS AND ~R~ORTS: ae Pro~ect records to be maintained: The NNEO shall maintain the following documents and records at a minimum, for each project assisted with HOME funds under this Agreement: (1) Records that demonstrate that each project meets the property standards in 24 CFR 92.251. (2) Records that demonstrate compliance with the requirements in 24 CFR 92.254 for affordable housing: homeownership, including the initial purchase price and appraised value (after rehabilitation, if required) of the property. Records must be kept for each family assisted. (3) Records that indicate whether the project is mixed- income, mixed-use, or both, in accordance with 24 CFR 92.255 or 24 CFR 92.256. (4) Records evidencing the guidelines adopted by the participating Jurizdiction and supporting the certification for each housing project that the combination of federal assistance to the project is not any more than is necessary to provide affordable housing, as required by 24 CFR 92.150(c)(1). (b) Period of record retention. (1) (2) Except as provided in paragraph (b)(2), (b)(3), or (b)(4) of this section, records must be retained for three years after closeout of the funds. If any litigation, claim, negotiation, audit, or other action has been started before the expiration of the regular period specified in paragraph (b)(1) of this Page 6 section, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular period, whichever is later. (3) Records regarding project requirements (subpart F) and subpart H requirements that apply for the duration of the period of affordability (fifteen (15) years) as well as the written agreement and inspection and monitoring reports must be retained for three years after the required period of affordability, as applicable. (4) Records covering displacements and acquisition must be retained for at least three years after the date by which all persons displaced from the property and all persons whose property is acquired for the project have received the final payment to which they are entitled in accordance with 24 CFR 92.353. (c) Access to records. (1) (2) The NNEO must provide citizens, public agencies, and other interested parties with reasonable access to records, consistent with applicable state and local laws regarding privacy and obligations of confidentiality. The City, HUD and the Comptroller General of the United States, or any of their representatives, have the right of access to any pertinent books, docun~ents, papers and other records of the participating jurisdiction, state recipients, and subrecipients, in order to make audits, examinations, excerpts, and transcripts. 13. ENFORCEmenT OF 'r~ AC~m~NT: The affordability provisions referenced in paragraph 2 of this Agreement shall be enforced by written covenant between the NNEO and the homebuyer as a condition of sale, and recorded with the property deed. Said covenant shall provide that the City be notified of any pending resale of the property for a period of fifteen (15) years from original sale. Such covenant shall be approved as to form by the City. If affordability provisions are not met upon.resale of either of the properties, the HOME subsidy shall be repaid to the City in accordance with paragraph 3 of this Agreement. In accordance with 24 CFR 85.43, suspension or termination of this Agreement may occur if the NNEO materially fails to comply with any term of the agreement. Either party to this Agreement may terminate the Agreement for convenience by giving thirty (30) calendar days written notice of such termination to the affected party and specifying the effective date thereof. Page 7 14. 15. DURATION OF THE AGREEMENT: This Agreement shall be in effect until fifteen (15) years after occupancy date of both houses in order to provide for monitoring affordability and other compliance issues affecting the First-time Homebuyers program. MONITORING: The NNEO shall monitor progress of the HOME-funded projects covered by this Agreement, and shall submit appropriate reports to the City's Office of Grants Compliance. Not less than annually, the City shall monitor the NNEO for records retention and compliance with the regulations of 24 CFR Part 92, as referenced herein. 16. ANNUAL AUDIT: The NNEO shall provide for an independent audit of all HOME expenditures covered by this Agreement. The audit must be conducted in accordance with 24 CFR part 44 and OMB Circular A- 133. Copies of said audit reports shall be furnished to the City's City Manager and Director of Finance not later than ninety (90) days after expenditure of all funds covered by this Agreement, or ninety days after the end of the NNEO's fiscal year. 17. THIRD-PARTY CO~','~ACTS: The City shall not be obligated or liable hereunder to any party other than the NNEO. 18. IND~IT~: The NNEO agrees to indemnify and hold harmless the City, its officers, agents and employees, from any and all claims, liability, causes of actions, suits of any nature, costs, expenses, including reasonable attorney's fees resulting from or arising out of the NNEO's intentional or negligent acts or omissions in providing the services under this Agreement including without limitation, fines and penalties, violation of federal, state or local laws, or regulations promulgated thereunder, personal injury, wrongful death or property damage claims. Services performed under this agreement shall be performed on an independent contractor basis and under no circumstances shall this agreement be construed as establishing an employee/employer relationship. The NNEO shall be completely responsible for its activities in performing services hereunder. 20. SUCCESSORS: Page 8 21. This Agreement shall be binding upon each of the parties, and their assigns, purchasers, trustees, and successors. The City, from time to time, may require changes in the obligations of the NNEO hereunder, or its City Council may appropriate further funds for the implementation of this HOME rehabilitation project. In such event or events, such changes which are mutually agreed upon by and between the NNEO and the City shall be incorporated in written amendment to this Agreement. 22. Agreement as the day and year hereinabove written: ATTEST: C~ING LAW: This Agreement shall be governed by laws of the Con~onwealth of Virginia. IN WITNESS WHEREOF, the parties hereto have executed this CITY OF ROANOKE By Mary F. Parker, ATTEST: City Clerk By W. Robert Herbert, City Managez COMMUNITY HOUSING DEVELOPMENT ORGANIZATION By By Florine Thornhill, President Northwest Neighborhood Environmental Organization, Inc. Page 9 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-25~1 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 File #1-10-262-280-291-405 Catherine L. Caddy t/a The Bottom Line 3624 Timberline Trail, S. W. Roanoke, Virginia 24018 Dear Ms. Caddy: I am enclosing copy of Resolution No. 32010-052394 authorizing execution of an agreement for auditing of City telephone services, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA The 23rd day of May, 1994. No. 32010-052394. A RESOLUTION authorizing the execution of an agreement for auditing of City telephone service. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with Katherine L. Caddy t/a The Bottom Line for auditing of City telephone services, as more particularly set forth in the May 23, 1994, report of the City Manager to this Council. 2. The contract shall provide that the City will pay to the contractor 50% of any rebates received as a result of contractor's services to the City. 3. The form of the agreement with such contractor shall be approved by the City Attorney. ATTEST: City Clerk. May 231'1994 ' The Honorable David A. Bowers, and Members of City Council Roanoke, Virginia Mayor Dear Mayor Bowers and Members of Council: SUBJECT: BID ON AUDIT OF CITY TELEPHONE SERVICE I. BACKGROUND City of Roanoke has aggressively pursued the reduction of communications costs. One component of those costs is the City's local telephone service. The City Auditor's staff researched a new industry which has many companies who specialize, through in-depth study of pricing structures, in auditing of those bills, with a goal of determining past overcharges. Those overcharges can be recouped from the telephone service provider. Request for Proposal for Professional Services (auditing) was promulgated, and advertised in the local newspaper. Four proposals were received. Each offeror was interviewed. II. CURRENT SITUATION Offerors were ranked by an interview panel consisting of Mr. Robert Bird, City Auditor, and Mr. Robert Agnor, Manager of Communications. Proposals were evaluated on the basis of the approach which would be used in auditing the City's telephone bills. The company judged most sound in its approach was THE BOTTOM LINE, a single owner, Roanoke City resident firm. Her performance in a previous audit was judged to be outstanding by the City of Salem, Virginia, as verified in a reference check. Price neqotiation was entered into with the top ranked company, THE BOTTOM LINE, following the ranking of the offerors. An agreement was reached as follows: THE BOTTOM LINE will audit any previous bills available and will identify billing errors. 2. THE BOTTOM LINE will neqotiate with the telephone company for rebates. Honorable Mayor and Members of Council Page 2 May 16, 1994 III. IV. CITY OF ROANOKE will Day 50% of the rebates received to THE BOTTOM LINE. 4. Term of contract is one year. Because the amount of billing errors is unknown, the dollar amount to be paid cannot be determined. However, 50% of the rebates of past billing errors was the most attractive arrangement the City encountered in canvassing several firms who conduct similar services. Some firms require 50% of the savings from past errors, and also receive a portion of those future savings which result from correction of rates. ISSUES A. NEED B. TIMELINESS C. COMPLIANCE D. FUNDING ALTERNATIVES A. City Council accept the bid of the top ranked offeror for 50% of the rebates obtained for past billing errors. 1. NEED is to correct errors in our past bills in order to recoup City money and to ensure, through such correction, that overbilling, if any, does not continue. 2. TIMELINESS is important in conducting this audit because it is difficult to obtain rebates on bills which are over one year old. 3. COMPLIANCE WITH THE REQUEST FOR PROPOSAL has been met by the top ranked offeror. 4. FUNDING will not be required for this audit. If billing errors are found, the City will receive one half of the rebate, and the remaining one half will be paid to the offeror. City Council reject the bid of the top ranked offeror for 50% of the rebates obtained for past billing errors. Honorable Mayor and Members of Council Page 3 May 16, 1994 2. 3. 4. Need for efficiency will not be met, and City funds may continue to be paid in error. Timeliness - delay will result in an inability to recoup overcharges. Compliance would not be a factor in this alternative. Fundinq issue would not be a factor in this alternative. RECOMMENDATION A. City Council concur with Alternative "A" and award to the firm with the most sound approach, The Bottom Line, to the audit at a cost which is competitive with industry standard. B. Authorize the Director of Finance, with approval of the Municipal Auditor, to approve the payment, on a monthly basis, of 50% of any rebates received. Respectfully submitted, W. Robert Herbert City Manager cc: City Attorney Director of Finance Director of Public Safety Manager, Communications MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia .2~011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 28, 1994 File #5-70-183-262-270-354-405-472 John Whysell Manufacturing Representative Sel-Tronics 9475 Lottsford Road Landover, Maryland 20785 Dear Mr. Whysel!: I am enclosing copy of Resolution No. 32012-052394 accepting the bid of Lanier Worldwide, Inc., in the total amount of $32,129.35, for one completely installed 16 station digital instantaneous replay recorder; authorizing the City Manager to purchase ten recorder heads for existing sixty channel continuous logging recorder from Dictaphone Corporation, in the amount of $18,920.70, upon certain terms and conditions; and rejecting all other bids received by the City for said equipment. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed equipment. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~11 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 File #5-70-183-262-270-354-405-472 Samuel Delong Recording Specialist Lanier Worldwide, Inc. 1310 Plantation Road, N. E. Roanoke, Virginia 24012 Timothy Kelly Sales Representative Dictaphone Corporation 2100 West Laburnum Avenue Suite 100 Richmond, Virginia 23227 Gentlemen: I am enclosing copy of Resolution No. 32012-052394 accepting the bid of Lanier Worldwide, Inc., in the total amount of $32,129.35, for one completely installed 16 station digital instantaneous replay recorder; authorizing the City Manager to purchase ten recorder heads for existing sixty channel continuous logging recorder from Dictaphono Corporation, in the amount of $18,920.70, upon certain terms and conditions; and rejecting all other bids received by the City for said equipment. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THECOUNC~ OF THE CITY OF ROANOKE, VlRGINI& The 23rd day of May, 1994. No. 32012-052394. A RESOLUTION accepting a bid for installation of certain recording equipment and authorizing the purchase of other related equipment upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bid of Lanier Worldwide, Inc., in the total amount of $32,129.35, for one (1) completely installed sixteen (16) station digital instantaneous replay recorder, as more particularly se~ forth in the May 23, 1994, report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED, 2. The City Manager is authorized to purchase from Dictaphone Corporation ten (10) recorder heads for existing sixty channel continuous logging recorder, as more particularly set forth in the May 23, 1994, report of the City Manager to this Council, in the total amount of $18,920.70. 3. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifications, the terms of said bidder's proposal, and the terms and provisions of this measure, as more particularly set out in a report to this Council dated May 23, 1994. 4. Any and all other bids made to the City for the aforesaid equipment are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 23rd day of May, 1994. 1993-94 emergency. WHEREAS, Government of the exist. No. 32011-052394. AN ORDINANCE to amend and reordain certain sections of the General Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Roanoke Appropriations, be, to read as follows, THEREFORE, BE that certain IT ORDAINED by the Council of the City of sections of the 1993-94 General Fund and the same are hereby, amended and reordained in part: Appropriations Public Works Communications $ 20,342,270 1,814,729 Fund Balance Capital Maintenance & Equipment Replacement - City - Unappropriated (2) ......................... 852,187 1) Other Equipment (001-050-4130-9015) $ 51,051 2) CMERP - City - Unappropriated (001-3323) (51,051) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. ROANOKE, VIRGINIA MAY 23,~994 · The Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BIDS ON DIGITAL RECORDING EQUIPMENT BID NUMBER 94-3-88 BACKGROUND Capital Maintenance and Equipment Replacement evaluations have identified the need for replacement communications recording equipment at individual dispatcher positions. Currently, the ability to instantly play back 9-1-1 calls from citizens exists only at five positions, and only for 9-1-1 telephone lines. The needed capability is for playback from all positions, and to include play back of radio channels, for example: to clarit~ a police officer's request for back-up. Specifications were developed and along with request for quotations were sent to seven (7) vendors for recording equipment. The bid for Digital Recording Equipment was publicly advertised in the Roanoke Times and Word News and Roanoke Tribune. Bids were received after due and proper advertisement for Digital Recording Equipment, until 2:00 PM, on April 20, 1994, at which time the bids were publicly opened and read in the office of the Manager of General Services. Bid tabulation is attached. The City received three (3) bids for this equipment. CURRENTSITUATION All bids received were evaluated in a consistent manner by the following evaluation committee: Mr. George C. Snead, Director, Public Safety Mr. Robert J. Agnor, Manager, Communications Mr. D. Darwin Roupe, Manager, General Services Mr. Ronald L. Wade, Superintendent, Communications PAGE 2 THE HONORABLE MAYOR AND CITY COUNCIL DIGITAL RECORDING EQUIPMENT B. Bid evaluations 1. Digital Playback Recorder Item #1 - One (1) completely installed 16 Station Digital Instantaneous Replay Recorder. The lowest bid submitted by Lanier Worldwide, Inc., meets all required specifications. Because of excellent bid prices the bid committee recommends purchasing ten (10) recorder heads for the existing Master Logging Recorder to extend its life by another five (5) years. This Master Recorder has been in continuous operation since 1987, and recently has experienced failures on the recorder heads. The recorder requires ten (10) new heads for a complete refurbishment. It is a separate recorder from the 16 individual dispatcher recorders addressed in this bid, and records all voice conversations, telephone and radio on one tape. Repair parts (replacement heads) can only come from one manufacturer. It is necessary to procure parts directly from the manufacturer so that the manufacture's total system warranty will not be voided. Therefore, the parts for refurbishment are sole source. The refurbishment funds are available within the Capital Maintenance and Equipment Replacement Program which were originally designated for recorder equipment. (To replace the Master Recorder equipment would require $130,000 outlay) This Master Recorder is an essential element of Roanoke's public safety system, meets legal requirements for evidence, and has proven invaluable in reconstruction of Fire, EMS and Law Enforcement events. ISSUES A. NEED TIMING COMPLIANCE WITH SPECIFICATIONS FUNDING AVAILABILITY PAGE 3 THE HONORABLE MAYOR AND CITY COUNCIL DIGITAL RECORDING EQUIPMENT IV. ALTERNATIVES Council accept the lowest responsible bid meeting all required specifications. Item #1 - One (1) complete installed 16 Station Digital instantaneous replay recorder as submitted by Lanier Worldwide, Inc., for a total cost of $32,129.35. 2. Ten (10) Recorder HeMs For existing sixty (60) channel continuous logging recorder which are compatible with current logging recorder for a total cost of $18,920.70. Need - Is to provide essential recording equipment necessary for Public Safety Personnel in the 9-1-1 Emergency Center to replay in real time emergency calls for assistance in those cases where the person is difficult to understand and has disconnected from the initial call. Timing Is of critical importance to maintain recording capability of emergency radio and telephone traffic to enhance the safety of citizens and public safety personnel. Compliance with specifications - Will be met by the lowest responsible bid identified in this alternative. PAGE 4 THE HONORABLE MAYOR AND CITY COUNCIL DIGITAL RECORDING EQUIPMENT Funding for these purchases is available in the Capital Maintenance and Equipment Replacement Program. B. Reject ail bids Need - Will not be met because unreliable 9-1-1 Communications recording equipment would compromise the safety of citizens and public safety personnel. 2. Timing - Would not be a factor in this alternative. Compliance with specifications - Would not be a factor in this alternative. 4. Funding - Would not be expended in this alternative. RECOMMENDATIONS Council concur with Alternative "A" award the lowest responsible bid for equipment as follows: Item #1 - One (1) complete installed 16 Station Digital Instantaneous Replay Recorder from Lanier Worldwide, Inc., for a total cost of $32,129.35. B. Council concur with Alternative "A" in authorizing the purchase o~ Item #2 - Ten (10) Recorder Heads for existing sixty channel continuous logging recorder which are sole source items to Dictaphone Corporation for a total cost of $18,920.70. C. Reject all other bids. D. Appropriate $51,051 from Capital Maintenance and Equipment Replacement Account to Communications Capital Outlay Account 001-050-4130-9015. PAGE S THE HONORABLE MAYOR AND CITY COUNCIL DIGITAL RECORDING EQUIPMENT Respectfully submitted, W. Robert Herbert, City Manger CC: Mr. Wilbum C. Dibling, City Attorney Mr. James D. Grisso, Director, Finance Mr. George C. Snead, Director, Public Safety Mr. D. Darwin Roupe, Manager, General Services Ms. Diane S. Akers, Budget Administrator 0 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 File #58-221-270-316-354-361-405-472 Joseph A. Magri Sales Representative Aero Products Corporation 700 Aero Lane Sanford, Florida 32771 Dear Mr. Magri: I am enclosing copy of Resolution No. 32014-052394 accepting the bid of Aero Products Corporation, in the amount of $48,396.00, to furnish one new ambulance to be used by Roanoke Emergency Medical Services, Inc., upon certain terms and conditions; and rejecting all other bids made to the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-25~.1 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 File #58-221-270-316-354-361-405-472 Ronald Smith General Manager Southern Ambulance Buildings, Inc. P. O. Drawer 949 LaGrange, Georgia 30241 Jeffrey T. Jones Sales Representative Chief's Fire and Rescue P. O. Box 305 Warrensville, North Carolina 28693 Gentlemen: I am enclosing copy of Resolution No. 32014-052394 accepting the bid of Aero Products Corporation, in the amount of $48,396.00, to furnish one new ambulance to be used by Roanoke Emergency Medical Services, Inc., upon certain terms and conditions; and rejecting all other bids made to the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bids on the abovedescribed equipment. If you have questions, please do not hesitate to call me. Sincerely, MFP: sm Mary F. Parker, CMC/AAE City Clerk Enc. RqTHECOUNC~ OF THE CITY OF ROANOKE, VIRGINIA The 23rd day of May, 1994. No. 32014-052394. A RESOLUTION accepting a bid made to the City for furnishing and delivering one new ambulance for use by Roanoke Emergency Medical Services, Inc.; and rejecting all other bids made to the City. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The low bid of Aero Products Corporation, made to the City, offering to furnish and deliver to the City, £o.b. Roanoke, Virginia, one new ambulance, in accordance with the City's specifications and requirements therefor, for the total negotiated bid price of $48,396.00, which bid is on file in the Ofl%e of the City Clerk, is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifications, the terms of said bidder's proposal, and the terms and provisions of this measure, as more particularly set out in a report to this Council dated May 23, 1994. 3. The title to such ambulance shall be in the name of Roanoke Emergency Medical Semites, Inc. (REMS) which shall provide insurance for such unit. Should REMS cease to exist or fail to provide emergency medical services within the City, the ownership of such unit shall revert to the City as provided in the agreement between REMS and the City. 4. Any and all other bids made to the City for the aforesaid equipment are hereby REJECTED; and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for each bid. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, The 23rd day of May, 1994. No. 32013-052394. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1993-94 General Fund Appropriations, and providing for an for the usual daily operation of the Municipal is declared to emergency. WHEREAS, Government of the City of Roanoke, an emergency exist. THEREFORE, BE IT ORDAINED by the Roanoke that certain sections of the Council of the city of 1993-94 General Fund be, and the same are hereby, amended and reordained Appropriations, to read as follows, in part: General Fund Appropriations Public Safety Emergency Medical Services(l) .................... Fund Balance CMERP - City - Unappropriated (2) ................... $ 31,294,114 1,439,855 572,197 1) Other Equipment 2) CMERP - city - Unappropriated (001-050-3521-9015) (001-3323) 48,396 48,396) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. BID FORM FOR EMERGENCY VEHICLES BID NO. 94-3-42 The undersigned offers and agrees to provide furnish and deliver, in accordance with all specifications, the equipment as follows: Unit Extended Cost Cost Item Two (2) New Emergency Vehicles in accordance with all specifi- cations and delivered fob Roanoke, Virginia Cost of 100% performance bond (if required) / ~0~ 3~0°--~ Total Delivery of the above equipment to be within ~O calendar days after receipt of purchase order. Roanoke, May 23, Virginia 1994 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bids to Purchase Ambulance, Bid No. 94-3-42 I. Background Capital Maintenance and Equipment Replacement Proqram has identified the need for an Ambulance to be used in Emergency Medical Services for pre- hospital care patient transportation. Ambulances are scheduled for replacement at 100,000 miles or four years. Roanoke Emerqency Medical Services~ Inc. (REMS) will hold the title to and provide insurance for the requested unit. The agreement between REMS and the City allows that ownership of vehicles purchased with City Funds will revert to the City should REMS cease to exist and/or fail to provide emergency medical services within the City. Bid specifications were developed and along with Request for Quotations were sent to thirteen (13) vendors that are manufactures of this type of product. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. This unit was bid cooperatively with an identical ambulance for Roanoke Emergency Medical Services, Inc. Bid specifications allowed for the flexibility to negotiate with the lowest responsible bidder if bids received exceeded available Funds. This is pursuant to Section 23.1-4 (c) of the Code of the City of Roanoke, Virginia. Neither Roanoke City Schools or Roanoke Redevelopment and Housing Authority has a need for this unique type of vehicle. Ambulance Bid No. 94-3-42 Page 2 II. III. IV. Bids were received, in the Office of General Services, after due and proper advertisement. Ail bids appropriately received were publicly opened and read at 2:00 p.m. on March 31, 1994. Bid tabulation is attached. Current Situation Ail bids received were evaluated in a manner by representatives of the departments: consistent following Public Safety Emergency Services General Services The lowest responsible bid meeting specifications, submitted by Aero Products Corporation, exceeds the amount of Funds that have been designated for the purchase of the requested unit. Neqotiations were conducted with Aero Products Corporation. Those negotiations resulted in the price being reduced to, including performance bond, $48~396.00. Issues A. Need B. Compliance with Specifications C. Fund Availability Alternatives Council accept the lowest responsible bid meeting specifications for one (1) new Ambulance, as submitted by Aero Products Corporation, for the negotiated amount of $48~396.00. Need - Requested unit is needed to continue to provide appropriate Emergency Medical Services to the citizens of the City of Roanoke. Compliance with specifications - The unit recommended in this alternative meets all required specifications. Ambulance Bid No. 94-3-42 Page 3 cc: Fund Availability - Designated Funds are available in Capital Maintenance and Equipment Replacement Program to provide for this purchase. B. Reject all Bids. Need - Emergency Medical Services to the Citizens would not be provided in the most effective manner. Compliance with Specifications would not be a factor in this alternative. 3. Fundinq - Designated Funds would not be expended under this alternative. V. Recommendation Council concur with Alternative "A" Award the lowest responsible bid for one (1) new Ambulance to Aero Products Corporation for the negotiated amount of $48,396.00 and reject all other bids. Appropriate $48,396.00 from Capital Maintenance and Equipment Replacement Program to Emergency Medical Services Account 001-050-3521-9015. Authorize the title, to the above unit, to be recorded in the name of Roanoke Emergency Medical Services, Inc. Respectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance Management & Budget May 23, 1994 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance April Financial Report Attached is the monthly financial report for April. Several categories of revenue and expenditures have variances compared to year-to-date amounts for the same period last year that deserve comment. REVENUE Total General Fund revenues havea positive variance of 5.11% over fiscal year 1993 on a year-to-date basis. This is very close to the overall anticipated increase in revenues in the fiscal year 1994 adopted budget. Variances in the specific categories of revenue are as follows: General Property Taxes are up 1.69% over last year and are in line with our current year's estimates. Other Local Taxes are up 7.70% for the entire category, but there are several revenue sources within this category that are performing well. Utility consumer taxes are up approximately 11%, most of which is from electrical usage related to the extremely hot summer of 1993. Sales tax revenue is up an encouraging 9.4% over last year's collections and exceeds the year to date budget estimate for FY 94 by approximately 5%. Permits, Fees and Licenses are up 31.36% over last year. This is attributable primarily to increased building related permits. Revenue from Use of Money and Property reflects an increase of 40.28%. Although investment earnings from idle cash are down, we are receiving increased rent from the State for space occupied by Social Services in Municipal North. Honorable Mayor and Members Roanoke City Council May 23, 1994 Page 2 Grants-In-Aid-Federal Government is down 38.43% from last fiscal year. The City received flood damage reimbursements of approximately 8116,000 in fiscal year 1993, which accounts for this noticeable variance. The City received 856,500 this fiscal year for reimbursements related to the snow storm last March. The significant difference in these unanticipated revenues creates the negative variance. Miscellaneous Revenue reflects a negative variance of 65.28% due to the timing of collections for insurance recoveries, and payment in lieu of taxes and sales of surplus City equipment. Internal Services revenues are up 10.20% over fiscal year 1993. This increase is due partially to increased rates effective at the beginning of the fiscal year, but primarily due to increased engineering work related to Water Fund projects. EXPENDITURES Expenditures for the General Fund are up slightly (.24%) over the last fiscal year. On a year to date basis, one less payday has occurred this fiscal year compared to last. This accounts for the fact that we have spent only slightly more than in fiscal year 1993. Variances in specific categories are explained as follows: Public Works expenditures are down 6.87% compared to fiscal year 1993. Although the current year paving contract is approximately the same as last year, the timing of payments is such that approximately 8110,000 less has been spent on a year-to-date basis. Aisc, equipment purchases for Streets and Traffic, Parks Maintenance and Solid Waste Management are significantly less this year than last. This is partially due to timing of purchases of equipment and is expected to even out somewhat as we approach the end of the fiscal year. Last year, the City also purchased its telephone system in the Communications budget. Health and Welfare expenditures are up 5.37%, primarily due to Comprehensive Services Act expenditures which were partially accounted for in other categories in the prior year. Parks, Recreation and Cultural expenditures reflect an increase of 4.28% over fiscal year 1993. Most of this increase is due to a current year contribution of 8123,350 to the Hotel Roanoke Conference Center Commission. The 850,000 contribution in fiscal year 1993 was paid from the Capital Projects Fund instead of the General Fund. Honorable Mayor and Members Roanoke City Council May 23, 1994 Page 3 Community Development expenditures are up 6.98% for fiscal year 1994 due to a reorganization and transfer of two employees from other departments into the Planning Department. Transfer to Debt Service Fund reflects a 3.25% increase due to timing differences of funding provided to the Debt Service Fund. Nondepartmental expenditures are down 15.44% compared to last year. This reduction relates to the timing of transfers of operating subsidies and capital project funding from the General Fund to other funds. The School Fund and Enterprise Funds are on target with the adopted budgets without significant variances. Variances warranting comment will be explained as they occur throughout the fiscal year. I would be pleased to answer any questions that City Council may have concerning the Monthly Financial Report. JDG/pac Attachments D~rector of Finance CITY OF ROANOKE, VIRGINIA GENERALFUND CONTINGENCY BALANCE APRIL30,1994 General Contingency: Balance July 1, 1993 Ord. No. Department Purpose CMT Contributions 31624 Transfers 31661 Contributions CMT Circuit Court 31789 City Attorney 31790 Risk Management 31798 Transfers 31845 Snow Removal CMT Planning 31927 Various 31953 Various Cultural Subsidy Youth Services Grant Match Williamson Road Service District Software Professional Fees Treasurer- Surety Bond Railside Park Snow Emergency Operations Workshop Snow/Ice Cleanup Unscheduled Elections 365,546 1,000) 1,535) 981 2,352) 90,000) 14,500) 12,000) 12,407) 750) 173,952) ( 3O,OOO) Total Contingency Balance ~__~_28,031 General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Miscellaneous Revenue Internal Services Total CITY OF ROANOKE, VIRGINIA GENERALFUND STATEMENT OF REVENUE Year to Date for the Period Jul 1-Apr 30 Jul 1-Apr 30 Percentage 1992-93 1993-94 of Chanqe $ 37,787,034 $ 38,424,029 1.69% 30,300,267 32,632,482 7.70% 480,740 631,489 31.36% 535,968 550,445 2.70% 679,162 962,731 40.28% 19,868,351 21,121,759 6.31% 135,289 83,295 ( 38.43%) 1,755,O10 1,985,030, 13.11% 312,221 108,388 ( 65.28%) 1 ~O91 r731 1,203~O57 10.20% $ 92,945~77~3 $ 97~692~705 5.11~% Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received $ 54,930,443 69.95% 41,637,306 78.37% 622,000 101.53% 635,000 86.68% 855,702 111.34% 28,430,446 74.29% 89,500 93.07% 2,645,589 77.98% 290,880 37.26% 1 r590~300 75.65% $ 131~627~166 74.22% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Jul 1-Apr 30 1992-93 Year to Date for the Period General Government $ 7,256,578 Judicial Administration 2,976,535 Public Safety 25,390,931 Public Works 17,353,894 Health and Welfare 12,037,038 Parks, Recreation and Cultural 3,948,473 Community Development 727,755 Transfer to Debt Service Fund 7,152,317 Transfer to School Fund 27,559,690 Nondepartmenta~ 2r484~101 Total $ 106~787~312 Current Fiscal Year Jul 1-Apr 30 Percentage Unencumbered Revised Budget 1993-94 of Chan~e Balance Appropriations Obligated $ 7,603,822 4.79% $ 1,882,484 $ 9,486,306 80.16% 2,873,076 ( 3.48%) 764,775 3,637,851 78.98% 26,269,219 ( 0.52%) 5,986,499 31,245,718 80.84% 16,161,652 ( 6.87%) 4,129,567 20,291,219 79.65% 12,683,252 5.37% 4,393,785 17,077,037 74.27% 4,013,083 4.28% 604,120 4,617,203 86.92% 778,549 6.98% 266,063 1,044,612 74.63% 7,385,012 3.26% 929,596 8,314,608 28,184,907 2.27% 5,636,982 33,821,889 2~100~578 { 15.44%) 1~879,347 3,979,925 $ 107rO43~150 0.24% 26~4731218 $ 133~516~36~8 88.82% 83.33% 52.78% 80.17% 2 State Sales Tax Grants-in-Aid Commonwealth Grants*in-Aid Federal Government Charges for Services Transfer from General Fund Special Purpose Grants Total CITY OF ROANOKE, VIRGINIA SCHOOLFUND STATEMENT OF REVENUE Year to Date for the Period Jull-Apr30 Jull-Apr30 Percentage 1992-93 1993-94 of Change 5.275,165 $ 5.364.909 1.51% 18,653,244 19,569,344 4.91% 1,309,456 1,364,449 3.44% 1,698,093 1,700.003 O.11% 27,669,690 28,365,179 2.92% 6,851,286 8,276,784 20.81% 61~346~934 $ 64~620~667 5.34% Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received $ 7,226,287 74.10% 23,859,029 82.02% 2.062,120 66.00% 2,460,755 69.37% 33,821,889 83.87% 9r972,910 N/A $ 79,382,990 81.40% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Jul 1-Apr 30 Jul 1-Apr 30 Percentage Unencumbered 1992-93 1993-94 of Chanqe Balance instruction $ 40,729,106 $ 40,597.534 General Support 1,726,720 1,721,642 Transportation 1,946,294 2.031,213 Operation and Maintenance of Plant 6,668,819 6,943,268 Food Services 2,487,159 2,391,559 Facilities 2,043,062 2,236,674 Other Uses of Funds 1.393,309 1,867,804 Special Purpose Grants 8,O43~286 9,972~910 Total $ 65~037~754 $ 67,761,494 ( 0.32%) $ 10,675,006 ( 0.30%) 942,683 4.36% 578.374 4.12% 1,537,042 ( 3.84%) 66S,330 9.43% 13S,022 34.06% 6,062 23.99% 4.19% $ 14,445,519 Current Fiscal Year Percent of Revised Budget Appropriations Obligated 51,172,540 79.33% 2.664,235 64.62% 2,609,587 77.84% 8,480,300 81.88% 3,059,889 78.16% 2,373,696 94.19% 1,873,856 99.68% 9~972,910 N/A $ 82,207,013 82.43% 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF APRIL 30, 1994 Expenditures Unexpended Outstanding Unencumbered Budqet To Date Balance Encumbrances Balance General Government $ 24,143,694 Education 8,295,151 Recreation 60,418 Streets and Bridges 7,505,820 Sanitation Projects 5,338,640 Traffic Engineering & Communications 1,280,861 Other infrastructure Projects 7,592,099 Capital Improvement Reserve 2,648,221 Total $ 56.864.90._~__~4 10,767,861 $ 13,375,833 $ 998,419 $ 12,377,414 5,068,559 3,226,592 779,637 2,446,955 34,892 25,526 878 24,648 4,370,032 3,135,788 997,485 2,138,303 2,676,518 2,662,122 2,533,277 128,845 1,218,159 62,702 26,984 35,718 4,073,011 3,519,088 867,810 2,651,278 2,648,221 2,648,221 $ 28,209.032 $ 28,655,872 $__._6,204,490 S 22,451,38~2 4 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1994 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Service Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue (Expenses) Interest on Investments Rents Miscellaneous Sale of Land Miscellaneous Total Non-Operating Revenue (Expenses) Net Income 1994 2,591,791 2,371,152 215,761 13,768 1,057,064 293,532 6,543,068 864,675 2,252,185 674,342 3,791,202 2,751,866 1993 1,990,251 1,940,082 163,436 15,496 1,067,970 223,799 5,401,034 807,456 2,006,605 591,622 3,405,683 1,995,351 70,473 62,698 2,825 6,475 1,904 1,010 150 1,283) ( 1,574) 73,919 68,759 2,825,785 $ 2,064,110 5 WATER FUND APRIL 30, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Vehicular Equipment New Services, Hydrants, Lines Unidentified Plant Replacement Fire Hydrants FC Plans and Specs FY86 Project Design Carvins Cove Improvement Phase I Edgewood Replacement Franklin Road Widening Carvins Cove Improvement Phase II Carvins Cove Filter Plant Water Plant Expansion Bonds 92 Carvins Cove Filter Plant Phase I Falling Creek Finished Water Res. Carvins Cove Filter Plant Phase II Cont B-2 Carvins Cove Filter Plant Phase II Cont C-1 Carvins Cove Filter Plant Phase II Cont C-2 Water System Leak Survey Fifth Street Bridge Replacement RClT Water Storage Tank Carvins Cove Phase II Cont B-1 RCIT Water Tank Carvins Cove Phase II Cont A-1 VDOT Waterline Betterment Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures 3,252 322,297 186,327 7,755 180,846 12,103 1,673,532 9,007 1,084 1,069,946 107,747 1,462,460 0,084,802 222,194 1,690,614 1,032,906 1,887,343 101,048 48,907 71,202 1,468,263 21,643,635 4,491,204 $17,152,431 NOTE: Some of these projects are continued from prior years with inception to date totals. 6 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1994 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income (Loss) Add: Non-Operating Revenue (Expenses) Interest on Investments Miscellaneous Interest Expense) Bond Issuance Paying Agent Total Non-Operating Revenue (Expenses) Net Income (Loss) 1994 3,923,766 880,711 197,669 690,185 49,439 84,712 20,950 5,847,432 1,218,290 3,581,417 808,403 5,608,110 239,322 39,253 10,808 ( 16,797) ( 57,522) ( 329) ( 24,587) 1993 $3,675,000 711,582 187,490 593,990 64,437 65,657 21,783 5,319,939 1,230,947 3,343,113 800,003 5,374,063 (54,124) 48,776 13,495 ( 28,976) 33,295 20,829) 7 CITY OF ROANOKE SEWAGE TREATMENT FUND APRIL 30, 1994 (CONTINUED) Capital Outlay Not included in Operating Expenses: Proiect Other Equipment FY86 Projects Design Franklin Road Widening Peters Creek Flood Reduction Phase I Sewershed I/I Project Design Phase I Sewershed I/I Reduction II Sewer Replacement Project PC-1 Liberty Road Sanitary Sewer Sewershed I/I Reduction Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures 13,921 66,347 35,967 56,300 234,486 40,340 224,490 13,516 261,420 946,787 213,297 733,490 NOTE: Some of these projects are continued from prior years with inception to date totals. 8 ROANOKE REGIONAL AIRPORT COMMISSION COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1994 Operating Revenue: Airfield Revenue General Aviation Revenue Terminal Building Revenue Other Revenue Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue (Expenses) Interest on Investments Interest Income - Airport Debt Service Accounts Noise Study Grant Runway Maintenance Grant State Promotion Grant - Advertising Miscellaneous Interest Expense Paying Agent Fees Interest Expense 88 Revenue Bond Issue Total Non-Operating Revenue (Expenses) Net (Loss) 1994 685,365 90,613 2,576,915 158,071 3,510,964 1,092,019 1,323,230 873,367 3.288,616 222,348 138,129 20,633 18,410 35 ( 56,852) ( 3,726) (488,825) (372,196) $(149.848) 1993 594,762 87,395 2,503,487 178,362 3,364,006 1,088,422 1,301,662 881,081 3,271,165 92,841 147,813 21,447 41,600 10,613 14,856 3,582 ( 64,655) ( 2,327) (434,908) { 261,979) $( 169,138} 9 ROANOKE REGIONAL AIRPORT COMMISSION APRIL 30, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Furniture and Equipment Other Equipment Unidentified Construction Refurbish Buildings Replace Security Fencing General Aviation Development Noise Study Acquired Land Cargo Development Airfield Signage Aircraft Lift Device Employee Parking Lot Underground Storage Tank Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exeenditures 7,144 17,766 7,800 30,035 1,487 ,071,002 164,401 450,514 12,506 236 161,060 27,073 1,951,024 646,527 1,304,497 NOTE: Some of these projects are continued from prior years with inception to date totals. 10 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1994 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Novelty Fees Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating (Loss) Add: Non-Operating Revenue (Expenses) Operating Supplement Interest on Investments Miscellaneous Total Non-Operating Revenue (Expenses) Net (Loss) 1994 430,438 193,337 167,485 2,432 188,290 184,062 41,145 1,207,189 798,124 830,230 275,111 1,903,465 (696,276) 618,631 13,965 5,760 638,356 $( 57,920) 1993 354,755 69,994 172,596 1,465 102,331 104,375 805,516 711,760 589,499 298,316 1,599,575 ( 794.059) 678,616 10,505 3,662 692,783 $(101,276) 11 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND APRIL 30, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures $ 89,578 89,578 89,578 NOTE: Some of these projects are continued from prior years with inception to date totals. 12 CITY OF ROANOKE, VIRGINIA TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1994 Operating Revenue: Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Less: Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non~Operating Revenue (Expenses) Transfer from General Fund Interest on Investments Miscellaneous Operating Subsidy for GRTC Interest Expense Total Non-Operating Revenue (Expenses) Net Income (Loss) 1994 254,153 214,005 138,800 379,118 176,040 60,380 1,222,496 603,142 436,116 1,039,258 183,238 827,000 2,333 1,152 (397,645) (6O7,263) (174,423) 1993 83,695 215,220 154,183 368,500 165,247 45,651 1 ,O32,496 545,765 436,828 982,593 49,9O3 719,163 4,632 1,592 (338,516) (657,018) (270,147) $(220,244) 13 CITY OF ROANOKE, VIRGINIA NURSING HOME FUND INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1994 Operating Revenue: Private Patient Fees Medicaid Patient Fees Medicaid Reimbursement Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating (Loss) Add: Non-Operating Revenue Interest on Investment Operating Supplement Total Non-Operating Revenue Net Income 1994 $ 162,099 210,806 661,271 1,034,176 939,019 325,345 30,034 1,294,398 ( 260,222) 8,414 404,419 412,833 1993 134,265 212,511 651,448 998,224 939,879 361,545 43,703 1,345,127 (346,903) 7,306 405,553 412,859 ~_.~ 6 5,9 5___.~6 14 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDING APRIL 30, 1994 Operating Revenue: Operating Revenue Total Operating Revenue Less: Operating Expenses Operating Expenses Total Operating Expenses Operating (Loss) Add: Non-Operating Revenue City Contributions Contribution from Virginia Tech Total Non-Operating Revenue Net Income 1994 147,979 147,979 (147,979) 123,350 92,782 216,132 68,153 1993 46,315 46,315 ( 46,315) 50,000 50,000 100,000 53,685 15 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND APRIL 30, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Conference Center Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures 2,856,240 2,856,240 246,935 2,609,305 NOTE: This project is continued from prior years with inception to date totals. 16 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS FOR THE 10 MONTHS ENDING APRIL 30, 1994 OperatinR Revenue City Information Materials Management Utility Line Fleet Systems Control Services Services Manaqement Charges for Services $1,926,737 Total Operating Revenue 1,926~737 OperatinR Expenses TOTALS 1994 1993 9131,031 ~ 379,348 $2,482,129 $ 2,502,066 $ 7,421,311 $ 7,E34,665 131,031 379~348 2~482~129 2~502,066 7~421,311 7,534,665 Personal Services 999,860 72,915 Operating Expenses 516,124 17,772 Depreciation 183~667 1,212 Total Operating Expenses 1,699~551 91,899 Operating Income 227,186 39,132 Nonoperatin~ Revenue interest on Investments 32,144 Miscellaneous Net Nonoperating Revenue 32~144 Net Income $ 259~330 60,016 1,758,986 943,331 3,835,108 3,797,269 245,015 359,358 668,894 1,707,163 1,749,175 36~731 162~606 853,963 1,237,079 464,704 340~762 2,280,950 2,366,188 6,779,350 6,011,148 38,586 201,179 135,878 641,961 1~523,617 6,652 5,911 25,830 32,020 102,557 92,651 358 358 6,652 5~911 26~183 32~020 102,915 92~651 $ 45~784 $ 44~497 $ 227~367 $ ~ $ 744 876 $ 1,616~168 17 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS APRIL 30, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect CIS - Other Equipment MS * Furniture & Equipment MS - Other Equipment ULS - Other Equipment ULS - Sewershed Study FM - Furniture & Equipment FM - Vehicular Equipment FM - Other Equipment Total Year to Date Expenditures 181,645 1,86O 26,920 25,298 62,787 3,260 655,463 10,858 $ 968,091 18 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENEF~N. b~I'ATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED APRIL 30, 1994 TO THE DIRECTOR OF FINANCE; GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY THE MONTH ENDED APRIL 30, 1994. GENERAL $7,356,952.52 $16,414,809.78 $1,985,627.82 $13,215,129.67 WATER 17,257,214.86 158,306.60 6~2,741.85 31,481,523.73 SEWAGE 16,979,367.05 1,567,716.49 426,173.97 1,505,006.09 AIRPORT 6,858,321.12 358,308.78 219,800.52 6,281,195.17 CIVIC CENTER 596,675.86 93,918.26 98,543.99 200,421.19 TRANSPORTATION 128,666.07 134,721.53 77,790.74 189,353.90 CAPITAL 21,094,344.89 81,533.67 941,346.88 16,314,044.09 NURSING HOME 374,178.77 112,086.75 25,725.23 195,161.16 HOTEL & CONVENTION 11,418,778.03 64,977.97 364.,152.01 64,638.32 DEBT SERVICE (194,023.09) 668.56 495,591.25 6,622,968.70 CIS 1 519,005.84 4,~)4.6.50 64,481.03 1,361,755.49 .... t~: 330,122.54 MATERIALS CONTROL 270,703.52 0.00 83,090.37 MANAGEMENT SERVIC 261,199.62 80.50 24,302.09 '~;: ,~: ~ 288,857.23 UTILITY LINES SERV 1,315,259.54 0.00 36,021.31 1,031,632.95 FLEET MAINTENANCE 1,681,679.46 75.00 194,080.76 1,114,163.58 PAYROLL (5,165,309.31) 1,711.40 7,468,651.39 (6,176,785.86) PENSION (419,547.55) 482,975.29 31,015.93 2,683.59 SCHOOL FUND 7,638,851.61 3,556,297.82 5,617,732.99 0.00 FDETC 47,966.73 242,761.47 109,492.50 224,320.78 GRANT PROGRAMS 211.184.42 381.015.04 225.386.80 {'276.732.14'~ TOTAL $89,231,469.96 $23,656,901.41 $19,081,749.43 $73,969,460.18 I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED APRIL 30, 1994 THAT SAID FOREGOING; CA~H: CASH IN HAND CASH IN BANK INVE...W~FMENTS ACQUIRED FROM COMPri i/IVE PROPO~N-S: SIGNET BANK CENTRAL FIDELITY BANK COMMONWEALTH CASH RESERVE FUND TOTAL OF DEPOSIT $5,000,000.00 33,996,208.65 52,319,137.67 DATE: MAY 16. 1994 19 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 10 MONTHS ENDING APRIL 30, 1994 Revenue City's Contributions Investment Income Gain on Sale of Investments Bond Discount Amortization Total Revenue 1994 5,101,384 4,730,252 4,210,446 199,032 $ 14,241,114 1993 5,055,439 4,265,788 2,721,248 316,775 $ 12,359.250 Exoenses Pension Payments Fees for Professional Services Active Service Death Benefit Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date 5,92O,743 354,869 12,181 507,826 121,999 6,917,618 7,323,496 5,660,324 412,643 19,939 283,561 129,096 6,505,563 20 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF APRIL 30, 1994 Assets Cash Investments: (market value Due from Other Funds Other Assets Total Assets 1994 $158,697,777 1993 $153,418,751) 1994 $( 546,845) 144,155,454 18,000 $ 143,626,609 1993 2,605 133,842,964 73 18,000 $ 133,863,642 Liabilities and Fund Balance Due to Other Funds Total Liabilities Fund Balance, July 1 Net income Year to Date Fund Balance Total Liabilities and Fund Balance $ 578,722 $ 571,961 578,722 571,961 135,724,391 127,437,994 7,323,496 5,853,687 143,047,887 133,291,681 $ 143,626,609 $ 133,863,642 21 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 File #102-223-330-514 Ed Bond Chief Engineer Bridges and Structures Norfolk Southern Corporation 99 Spring Street, S. W. Atlanta, Georgia 30303 Dear Mr. Bond: I am enclosing copy of Ordinance No. 32016-052394 accepting the bid of Lanford Brothers Co., Inc., in the total amount of $127,071.00, for repairs to Jefferson Street Bridge over the tracks of the Norfolk and Western Railway, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. Ordinance No. 32016-052394 further authorizes the proper City officials to execute a Railway Force Account Letter Agreement with Norfolk Southern Corporation, in the amount of $21,219.00 in connection with said project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, /~t~n~_ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 File #102-223-330-514 Ken Lanford Vice President Lanford Brothers Co., Inc. P. O. Box 7330 Roanoke, Virginia 24019 Dear Mr. Lanford: I am enclosing copy of Ordinance No. 32016-052394 accepting the bid of Lanford Brothers Co., Inc., in the total amount of $127,071.00, for repairs to Jefferson Street Bridge over the tracks of the Norfolk and Western Railway, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. Ordinance No. 32016-052394 further authorizes the proper City officials to execute a Railway Force Account Letter Agreement with Norfolk Southern Corporation, in the amount of $21,219.00 in connection with said project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~gj~_~_~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 File #102-223-330-514 A. Wade Douthat, President Allegheny Construction Co., Inc. 2920 Nicholas Avenue, N. E. Roanoke, Virginia 24012 Gentlemen: Ennio Corte, President Corte Construction Co., Inc. P. O. Drawer 1089 Bluefield, Virginia 24605 I am enclosing copy of Ordinance No. 32016-052394 accepting the bid of Lanford Brothers Co., Inc., in the total amount of $127,071.00, for repairs to Jefferson Street Bridge over the tracks of the Norfolk and Western Railway, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bids on the abovedescribed project. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 23rd day of May, 1994. No. 32016-052394. AN ORDINANCE accepting the bid of Lanford Brothers Company, Incorporated for repairs to Jefferson Street Bridge over the tracks of the Norfolk & Western Railway, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; authorizing the proper City officials to execute a Railway Force Account Letter Agreement with Norfolk Southern Corporation; and providinq for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Lanford Brothers Company, Incorporated, made to the City in the total amount of $127,071.00 for repairs to Jefferson Street Bridge over the tracks of the Norfolk & Western Railway, such bid being in full compliance with the City's plans and specifications made therefor and as provided ~n the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, on behalf of the City, to execute and attest, respectively, a Railway Force Account Letter Agreement with Norfolk Southern Corporation in the amount of $21,219.00 in connection with said project, such letter agreement to be approved as to form by the City Attorney. 5. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to ordinance shall be in full force and effect upon ATTEST: exist, and this its passage. City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA 1993-94 Capital emergency. WHEREAS, The 23rd day of May, 1994. No. 32015-052394. AN ORDINANCE to amend and reordain certain sections of the Fund Appropriations, and providing for an for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A_pJ~_9~riations Streets & Bridges Jefferson Street Bridge 7,666,810 160,990 1) Appropriated from General Revenue (008-052-9690-9003) $ 160,990 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia May 23, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Bid Committee Report Jefferson Street Bridge Over Norfolk Southern Railway (Contract I) I concur with the Bid Committee recommendations relative to above project and recommend it to you for appropriate action. Respectfully submitted, W. Robert Herbert City Manager WRH/fm cc: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator the Roanoke, Virginia May 23, 1994 II. III. Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Bid Committee Report Jefferson Street Bridge Over Norfolk Southern Railway (Contract 1) I. Background: ae Bidst following proper advertisement, were publicly opened and read aloud before City Council on Monday, May 2, 1994, for the repairs to Jefferson Street Bridge over Norfolk Southern Railway (Contract 1). Three (3) bids were received with Lanford Brothers Company, Incorporated, submitting the low bid in the amount of $127,071.00. Norfolk Southern will require and provide, on a force account basis, watchman service and flagman protection they deem necessary for the safety of Railway operators at an estimated amount of $21~219.00. ~ssues: A. Cost B. Funding Alternatives: Authorize the City Manager to execute a Lump Sum contract in a form approved by the City Attorney with Lanford Brothers Company, Incorporated, in the amount of $127~071.00 with 90 calendar days for completion and payment to Norfolk Southern up to $21~219.00 for watchman and flagging protection, with a project contingency of $12,700.00. 1) Cost is (13.6%) below Engineer's estimate and was competitively bid. 2) Funding is available in Transfer to Capita] Projects Account No. 001-004-9310-9508. Honorable Mayor and Members of City Council Page 2 Do not authorize the City Manager to execute a contract with Lanford Brothers Company, Incorporated. 1) Cost would be based on future bid. 2) Funds would remain available in Account No. 001-004-9310-9508. IV. Recommendation: Alternative A Authorize the City Manager to execute a Lump Sum contract with Lanford Brothers Company, Incorporated, for repairs to Jefferson Street Bridge over Norfolk Southern Railway (Contract 1) in the amount of $127t071.00, and authorize payment of $21t219.00 to Norfolk Southern for watchman and flagging protection, and authorize a project contingency of $12t700.00. Appropriate $160~990.00 to a new account to be established by the Director of Finance in the Capital Projects Fund. Respectfully submitted, William White, Sr. William F. Clark CMH/JGB/ga cc: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Manager, Management & Budget Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets BID CONSTRUCTION Contractor Amount Bid Bond Lanford Brothers Company, Incorporated $127,071.00 Yes Corte Construction Co., Inc. $176,500.00 Yes Allegheny Construction Co., $204,500.00 Yes Inc. Engineering Estimate: $147,000.00 William White, Sr. ~ Chairman William F. Clark MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room Roanoke, Vir ~inia 24011 Telephone: (703) 981-2~,*1 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 File #304-305-472 Ron F. Horn Vice President Sales and Marketing A. Frank Woods and Sons, Inc. 4571 Lee Highway, S. W. Roanoke, Virginia 24019 Dear Mr. Horn: I am enclosing copy of Ordinance No. 32017-052394 accepting the bid of A. Frank Woods and Sons, Inc., in the total amount of $19,915.00, to provide and install two heat pumps and related work at Youth Haven I, upon certain terms and conditions; and authorizing the proper City officials to execute the requisite contract for such work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. I am also returning your company check, in the amount of $995.75, which was deposited with your bid for the abovedescribed work. Please sign and return the enclosed receipt for my files. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. c~O~o o~ IN THE COUNCIL OF THE CITY OF ROANOKE, The 23rd day of May, 1994. No. 32017-052394. VIRGINIA, AN ORDINANCE accepting the bid of A. Frank Woods and Sons, Inc. to provide and install heat pumps at Youth Haven I, upon certain terms and conditions; awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; and providing for an emergency. BE follows: 1. IT ORDAINED by the Council of the City of Roanoke as The bid of A. Frank Woods and Sons, Inc., made to the City in the total amount of $19,915.00, to provide and install two heat pumps and related work at Youth Haven I, as more particularly set forth in the report to this Council dated May 23, 1994, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with A. Frank Woods and Sons, Inc., based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. municipal government., ordinance shall be in In order to provide for the usual daily operation of the an emergency is deemed to exist, and this full force and effect upon its passage. ATTEST: City Clerk. Roanoke, May 23, Virginia 1994,c, ,~.., Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BID COMMITTEE REPORT TWO HEAT PUMPS AND RELATED WORK YOUTH HAVEN I 1301 THIRD STREET, S.W. ROANOKE, VIRGINIA PROJECT NO. 20-94 I concur with the Bid Committee recommendations relative to above project and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/LBC/fm cc: City Attorney Director of Finance Director of Public Works Director of Human Resources Manager, Youth Haven I Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator the Roanoke, Virginia May 23, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BID COMMITTEE REPORT TWO HEAT PUMPS AND RELATED WORK YOUTH HAVEN I 1301 THIRD STREET, S.W. ROANOKE, VIRGINIA PROJECT NO. 20-94 I. Backqround: ae Bids, following proper advertisement, were publicly opened and read aloud before City Council on April 25, 1994, for the above project. Only one bid was received from A. Frank Woods and Sons, Inc., in the amount of $19,915.00 and 30 consecutive calendar days. Two (2) other firms in the air conditioning business had picked up the contract drawings but did not submit bids because of the house in which they would be required to install the new heat pumps. This is an old house, has high ceilings (11 feet on first floor and 10 feet on second), the house is full of furniture that has to be worked around and the young people that alters the work schedule. C. Work consists of the following: 1. Two new heat pumps, one to serve each floor. 2. New electric service consisting of replacing a 200 AMP service with a 400 AMP service. 3. Other work as performed by the Building Maintenance Department. II. ae Issues in order of importance are: Compliance of the bidder with contract documents. Amount of the low bid. Fundinq of the project. Time of completion. the requirements of the Honorable Mayor.and Members of City Council RE: YOUTH HAVEN I - HEAT PUMPS & RELATED WORK Page 2 III. Alternatives are: ae Award a lump sum contract to A. Frank Woods and Sons, Inc., in the amount of $19~915.00 and 30 consecutive calendar days to provide and install Two H--~at Pumps and Related Work at Youth Haven I in accordance with the contract documents as prepared by the Office of City Engineer of Roanoke, Virginia. 1. Compliance of the bidder with the requirements of the contract documents was met. 2. Amount of the low bid is acceptable. 3. Fundinq is available in Building Maintenance Account No. 001-052-4330-3057, Maintenance of Fixed Assets. 4. Time of completion is quoted as 30 consecutive calendar days which is acceptable. B. Reject the bid and do not award a contract at this time. 1. Compliance of the bidder with the requirements of the contract documents would not be an issue. 2. Amount of the low bid would probably increase if re- bid at a later date. 3. Fundinq would not be encumbered at this time. 4. Time of completion would be extended. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative "A". Be Authorize the City Manager to enter into a contractural agreement, in form approved by the City Attorney, with A. Frank Woods and Sons, Inc., to provide and install Two Heat Pumps and Related Work at Youth Haven I in accordance with the contract documents as prepared by the City Engineer's Office in the amount of $19~915.00 and 30 consecutive calendar days. -- Honorable Mayor and Members of City Council RE: YOUTH HAVEN I - HEAT PUMPS & RELATED WORK Page 3 Authorize the Director of Finance to encumber following funding in Account No. 001-052-4330-3057: Contract Amount $19,915.00 Contingency and additional work to be performed by Building Maintenance TOTAL 2/585.00 $22,500.00 the Respectfully submitted, William White, S~., fChairman William F. Clark Kiser D. D. Roupe WW/LBC/fm Attachment: Tabulation of Bids cc: City Attorney Director of Finance Director of Public Works Director of Human Resources Manager, Youth Haven I City Engineer Manager, Building Maintenance Assistant to City Manager for Community Relations Construction Cost Technician TABULATION OF BIDS TWO NEW HEAT PUMPS & RELATED WORK YOUTH HAVEN 1301 THIRD STREET, S.W. ROANOKE, VIRGINIA PROJECT NO. 20-94 Bids opened before City Council on Monday, May 25, 1994, at 2:00 p.m. BIDDER LUMP SUM I TIME A. Frank Woods and Sons, Inc. $19,915.00 30 days Estimated Cost: $25~000.00 William White, Sr., Chairman Kit B. Kiser William F. Clark D. D. Roupe Office of City Engineer Roanoke, Virginia May 16, 1994 BID OPENINGS Bids to replace the wood stage floor at the Roanoke Civic Center Auditorium. One bid was referred to a committee composed of William White, Sr., Chairperson, Kit B. Kiser and Bobby E. Chapman for study, report and recommendation to Council. (File #192) CONSENT AGENDA C-1 (APPROVED 6-0) ALL MATFERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WII.I. BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: (File #110-132) Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. REGULAR AGENDA HEARING OF CITIT~NS UPON PUBLIC MATFERS: None. 4. PETITIONS AND COMMUNICATIONS: A communication from Mayor David A. Bowers with regard to the new schedule for Council meetings, effective July 11, 1994. Adopted Ordinance No. 32003-052394. (6-0) (File g24-132) 5. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: 1. A report and presentation of a plaque with regard to the Community Education Program. (15 minutes) Received and filed. (File #304-467) ITEMS RECOMMENDED FOR ACTION: o A report recommending approval of the Hotel Roanoke Conference Center Commission Budget for fiscal year 1994-95; and transfer of funds in connection therewith. Adopted Budget Ordinance No. 32004-052394 and Resolution No. 32005-052394. (6-0) (File g60-247-258) A report recommending execution of a City-State Agreement with the Virginia Department of Transportation relating to the Wells Avenue widening project; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32006-052394 and Ordinance No. 32007-052394. (6-0) (File g20-60-77-200-247-258-405-514) *See Ordinance No.32007-062094 adopted on June 20, 1994. A report recommending execution of a grant agreement with the Northwest Neighborhood Environmental Organization for the purchase and rehabilitation of three houses located at 813, 814 and 815 Gilmer Avenue, N. W.; and transfer of $48,422.00 in HOME funds in connection therewith. Adopted Budget Ordinance No. 32008-052394 and Resolution No. 32009-052394. (6-0) (File g60-165-178-200--236-488) A report recommending acceptance of the bid submitted by The Bottom Line to audit previous City telephone bills for the purpose of identifying billing errors and negotiating with the telephone company for rebates; and authorization for the Director of Finance to approve payment, on a monthly basis, of 50 per cent of any rebates received. Adopted Resolution No. 32010-052394. (6-0) (File #1-10-262-280-291-405) A report recommending acceptance of the lowest responsible bids submitted by Lanier Worldwide, Inc., in the amount of $32,129.35, and Dictaphone Corporation, in the amount of $18,920.70, for providing digital recording equipment; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32011-052394 and Resolution No. 32012-052394. (6-0) (File #5-60-70-183-262-270-354-405-472) 4 A report recommending acceptance of the lowest responsible bid submitted by Aero Products Corporation, in the amount of $48,396.00, for one new ambulance for use by Emergency Medical Services in providing pre-hospital care patient transportation. Adopted Budget Ordinance No. 32013-052394 and Resolution No. 32014-052394. (6-0) (File//58-60-221-270-316-354-361-405) b. DIRECTOR OF FINANCE: 1. A financial report for the month of April, 1994. Received and filed. File #1-10) 6. REPORTS OF COMMITTEES: A report of the committee appointed to tabulate bids received for repairs to Jefferson Street Bridge over Norfolk Southern Railway, Contract I, recommending award of a contract to Lanford Brothers Company, Inc., in the amount of $127,071.00; and appropriation of funds in connection therewith. Council Member William White, Sr., Chairperson. Adopted Budget Ordinance No. 32015-052394 and Ordinance No. 32016-052394. (6-0) (File g60-102-223-330-514) bo A report of the committee appointed to tabulate bids received for installation of two heat pumps and related work at Youth Haven I, 1301 Third Street, S. W., recommending award of a lump sum contract to A. Frank Woods and Sons, Inc., in the amount of $19,915.00. Council Member William White, Sr., Chairperson. Adopted Ordinance No. 32017-052394. (6-0) (File #304-305-472) 7. UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: None. OF 9. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and/or comments by the Mayor and Members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER ttF. ARINGS OF CITIZENS: None. At this point, Council Member Musser left the meeting. CERTIFICATION OF EXECUTIVE SESSION. (5-0) Appointed Michael Brennan to the Roanoke Arts Commission. (File #15-110-230) 6 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32003-052394 Budget Ordinance No. 32004-052394 Resolution No. 32005-052394 Budget Ordinance No. 32006-052394 Ordinance No. 32007-052394 Budget Ordinance No. 32008-052394 Resolution No. 32009-052394 Resolution No. 32010-052394 Budget Ordinance No. 32011-052394 Resolution No. 32012-052394 Budget Ordinance No. 32013-052394 Resolution No. 32014-052394 Budget Ordinance No. 32015-052394 Ordinance No. 32016-052394 Ordinance No. 32017-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~~ Ma~'y F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32003-052394 Budget Ordinance No. 32004-052394 Resolution No. 32005-052394 Budget Ordinance No. 32006-052394 Ordinance No. 32007-052394 Budget Ordinance No. 32008-052394 Resolution No. 32009-052394 Resolution No. 32010-052394 Budget Ordinance No. 32011-052394 Resolution No. 32012-052394 Budget Ordinance No. 32013-052394 Resolution No. 32014-052394 Budget Ordinance No. 32015-052394 Ordinance No. 32016-052394 Ordinance No. 32017-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32004-052394 Resolution No. 32005-052394 Budget Ordinance No. 32006-052394 Ordinance No. 32007-052394 Budget Ordinance No. 32008-052394 Resolution No. 32009-052394 Resolution No. 32010-052394 Budget Ordinance No. 32011-052394 Resolution No. 32012-052394 Budget Ordinance No. 32013-052394 Resolution No. 32014-052394 Budget Ordinance No. 32015-052394 Ordinance No. 32016-052394 Ordinance No. 32017-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32003-052394 Resolution No. Ordinance No. Resolution No. Resolution No. Resolution No. Resolution No. Ordinance No. Ordinance No. 32005-052394 32007-052394 32009-052394 32010-052394 32012-052394 32014-052394 32016-052394 32017-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk May 26, 1994 Robert H. Bird Municipal Auditor Roanoke, Virginia Dear Mr. Bird: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32003-052394 Resolution No. 32010-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Willard N. Claytor Director of Real Estate Valuation Roanoke, Virginia Dear Mr. Claytor: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32003-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Glenn D. Radcliffe, Director Human Development Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32003-052394 Budget Ordinance No. 32013-052394 Resolution No. 32014-052394 Ordinance No. 32017-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 4~6 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32003-052394 Budget Ordinance No. 32006-052394 Ordinance No. 32007-052394 Budget Ordinance No. 32008-052394 Resolution No. 32009-052394 Budget Ordinance No. 32015-052394 Ordinance No. 32016-052394 Ordinance No. 32017-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno o MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 George C. Snead, Jr., Director Public Safety Roanoke, Virginia Dear Mr. Snead: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32003-052394 Resolution No. 32010-052394 Budget Ordinance No. 32011-052394 Resolution No. 32012-052394 Budget Ordinance No. 32013-052394 Resolution No. 32014-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia .2~011 Telephone: (703) 981-25~.1 SANDRA H. EAK1N D~puty City Clerk May 26, 1994 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32003-052394 Budget Ordinance No. 32006-052394 Ordinance No. 32007-052394 Resolution No. 32010-052394 Budget Ordinance No. 32011-052394 Resolution No. 32012-052394 Budget Ordinance No. 32013-052394 Resolution No. 32014-052394 Budget Ordinance No. 32015-052394 Ordinance No. 32016-052394 Ordinance No. 32017-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 The Honorable Marsha Compton Fielder Commissioner of Revenue Roanoke, Virginia Dear Ms. Compton: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32003-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. FA. KIN Deputy City Clerk May 26, 1994 Ronald H. Miller Building Commissioner Roanoke, Virginia Dear Mr. Miller: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32008-052394 Resolution No. 32009-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Erie. pc: H. Daniel Pollock, Jr., Housing Development Coordinator MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Charles A. Harlow Acting Grants Monitoring Administrator Roanoke, Virginia Dear Mr. Harlow: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32006-052394 Ordinance No. 32007-052394 Budget Ordinance No. 32008-052394 Resolution No. 32009-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 The Honorable Donald S. Caldwell Commonwealth's Attorney Roanoke, Virginia Dear Mr. Caldwell: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32003-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~)011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 The Honorable Gordon E. Peters City Treasurer Roanoke, Virginia Dear Mr. Peters: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32003-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2,1011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 The Honorable W. Alvin Hudson City Sheriff Roanoke, Virginia Dear Mr. Hudson: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32003-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~t~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-25~.1 $ANDRA H. EAKIN Deputy City Clerk May 26, 1994 The Honorable Arthur B. Crush, III, Clerk Circuit Court Roanoke, Virginia Dear Mr. Crush: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32003-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~C,x.Y~-c~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 4,56 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Patsy Bussey, Clerk Juvenile and Domestic Relations District Court Roanoke, Virginia Dear Ms. Bussey: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32003-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Ronald S. Albright, Clerk General District Court Roanoke, Virginia Dear Mr. Albright: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32003-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Bobby D. Casey Office of the Magistrate Roanoke, Virginia Dear Mr. Casey: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32003-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Clayne M. Calhoun Law Librarian Roanoke, Virginia Dear Ms. Calhoun: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32003-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 The Honorable Joseph M. Clarke, II, Chief Judge The Honorable John B. Ferguson, Judge The Honorable Philip Trompeter, Judge Dear Judge Clarke, Judge Ferguson and Judge Trompeter: I am attaching copy of the following measure that pertains to Juvenile and Domestic Relations District Court: Ordinance No. 32003-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PAgKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2a, O11 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 The Honorable Edward S. Kidd, Jr., Chief Judge The Honorable Richard C. Pattisall, Judge The Honorable Julian H. Raney, Jr., Judge Dear Judge Kidd, Judge Pattisall and Judge Raney: I am attaching copy of the following measure that pertains to the General District Court: Ordinance No. 32003-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~5[,(~ Mary F. Parker, CMC/AAE City Clerk MFP: sm MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (?03) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 The Honorable Kenneth E. Trabue, Chief Judge The Honorable Roy B. Willett, Judge The Honorable G. O. Clemens, Judge The Honorable Clifford R. Weckstein, Judge The Honorable Diane M. Strickland, Judge Dear Judge Trabue, Judge Willett, Judge Clemens, Judge Weckstein and Judge Strickland: I am attaching copy of the following measure that pertains to the Circuit Court: Ordinance No. 32003-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Phillip F. Sparks Acting Chief Economic Development Roanoke, Virginia Dear Mr. Sparks: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32004-052394 Resolution No. 32005-052394 Budget Ordinance No. 32006-052394 Ordinance No. 32007-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Brian J. Wishneff Acting Director Hotel Roanoke Conference Center 111 Franklin Plaza Suite 230 Roanoke, Virginia 24011 Dear Mr. Wishneff: I am enclosing copy of the following measures that pertain to your department: Budget Ordinance No. 32004-052394 Budget Ordinance No. 32006-052394 Ordinance No. 32007-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, /~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F, P~KER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virsinia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32006-052394 Ordinance No. 32007-052394 Budget Ordinance No. 32015-052394 Ordinance No. 32016-052394 Ordinance No. 32017-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Ellen S. Evans Construction Cost Technician Engineering Department Roanoke, Virginia Dear Ms. Evans: I am attaching copy of the following measures that pertain to the Engineering Department: Budget Ordinance No. 32006-052394 Ordinance No. 32007-052394 Budget Ordinance No. 32015-052394 Ordinance No. 32016-052394 Ordinance No. 32017-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room ~,56 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Jan G. Bruce Project Manager Engineering Department Roanoke, Virginia Dear Mr. Bruce: I am attaching copy of the following measures that pertain to the Engineering Department: Budget Ordinance No. 32015-052394 Ordinance No. 32016-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno o MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk May 26, 1994 L. Bane Coburn Project Manager Engineering Department Roanoke, Virginia Dear Mr. Coburn: I am attaching copy of the following measure that pertains to the Engineering Department: Ordinance No. 32017-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virsinia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 William L. Stuart, Manager Streets and Traffic Roanoke, Virginia Dear Mr. Stuart: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32006-052394 Ordinance No. 32007-052394 Budget Ordinance No. 32015-052394 Ordinance No. 32016-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Robert K. Bengtson, Traffic Engineer MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vir~nia 2~11 Telephone: ('/03) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Stephanie F. Cicero Roanoke Neighborhood Partnership Coordinator Roanoke, Virginia Dear Ms. Cicero: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32008-052394 Resolution No. 32009-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 951-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Robert J. Agnor, Manager Communications Department Roanoke, Virginia Dear Mr. Agnor: I am attaching copy of the following measures that pertain to your department: Resolution No. 32010-052394 Budget Ordinance No. 32011-052394 Resolution No. 32012-052394 Budget Ordinance No. 32013-052394 Resolution No. 32014-052394 Budget Ordinance No. 32015-052394 Ordinance No. 32016-052394 Ordinance No. 32017-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Rawleigh W. Quarles Fire Chief Roanoke, Virginia Dear Mr. Quarles: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32011-052394 Resolution No. 32012-052394 Budget Ordinance No. 32013-052394 Resolution No. 32014-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, f~du,~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vir~nia 2~11 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 M. David Hooper Police Chief Roanoke, Virginia Dear Mr. Hooper: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32011-052394 Resolution No. 32012-052394 Budget Ordinance No. 32013-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. MARY F. PAgKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-25,~1 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 D. Darwin Roupe, Manager General Services Roanoke, Virginia Dear Mr. Roupe: I am attaching copy of the following measures that pertain to your department: Resolution No. 32010-052394 Budget Ordinance No. 32011-052394 Resolution No. 32012-052394 Budget Ordinance No. 32013-052394 Resolution No. 32014-052394 Budget Ordinance No. 32015-052394 Ordinance No. 32016-052394 Ordinance No. 32017-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~ ary . arker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: (?03} 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Jack E. Trent, Manager Youth Haven I Roanoke, Virginia Dear Mr. Trent: I am attaching copy of the fo]lowing measure that pertains to your department: Ordinance No. 32017-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 2~011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 James A. McClung, Manager Fleet and Solid Waste Management Roanoke, Virginia Dear Mr. McClung: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32013-052394 Ordinance No. 32014-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~gL~,~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (?03) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Nelson M. Jackson, Manager Building Maintenance and Custodial Services Roanoke, Virginia Dear Mr. Jackson: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32017-052394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~~ Mary F .~Park CMC/AAE City Clerk MFP: sm EDC. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virsinia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Wanda B. Reed, Manager Emergency Services Roanoke, Virginia Dear Ms. Reed: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32011-052394 Resolution No. 32012-052394 Budget Ordinance No. 32013-052394 Resolution No. 32014-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-25~.1 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 Kenneth S. Cronin Personnel Manager Roanoke, Virginia Dear Mr. Cronin: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32013-052394 Resolution No. 32014-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. pc: Glenn A. Asher, Risk Management Officer MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 26, 1994 John R. Marlles, Chief Planning and Community Development Roanoke, Virginia Dear Mr. Marlles: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32006-052394 Ordinance No. 32007-052394 Budget Ordinance No. 32008-052394 Resolution No. 32009-052394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc.