HomeMy WebLinkAbout01/23/89 - 12/26/89
"
f
I'
\
, \c,
"
:'
\.
GREATER ROANOKE TRANSIT COftWANY
BOARD OF DIRECTORS
January 19, 1989
Dr. Noel C. Taylor, President
Mr. David A. Bowers
Mrs. Elizabeth T. Bowles
Mr. Beverly-r. Fi tzpatrick, Jr.
Mr. Robert A. Garland
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
T his i s t 0 a dv i s e you t hat the r e wi 1 1 be a me e tin g 0 f the Boa r d
of Directors of the Greater Roanoke Transit Company on Monday,
January 23., 1989, at 1 :.30 p.,.."., in the Counci 1 Ohamber.
Sincere ly,
~~a~~ I~
Secretary
MFP: sw
pc: Mr. W. Robert Herbert, Vice President of Operations,'GRTC
Mr. Earl B. Reynolds, Jr., ,Assistant Vice President of
Operations, GRTC
Mr. Wi lburn C. Dibling, Jr., General Counsel, GRTC
Mr. Mark A. Williams, Assi~.tant General Cqunsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mr. Kit B. Kiser, Director, Utilities and Operations
vM1'. Stephen A. Mancuso, General Manager, Valley Metro, P. O.
Box 13247, Roanoke, Virginia 24032
..'; '0:;.
r t.
~
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 25, 1989
Mr. Stephen A. Mancuso
General Manager
Val ley Me t ro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Mancuso:
I am enclosing copy of a Resolution authorizing you to execute an
agreement wi th Appa lachian Power Company for the provi s ion of
electrical service, under the terms of the large general service
tariff approved by the State Corporation Commission; upon certain
terms and conditions, which Resolution was adopted by the Board
of Directors of the Greater Roanoke Transit Company at a regular
meeting held on Monday, January 23, 1989.
;:c:;_ -J. p ~
Mary F. Parker
Secretary
MFP:ra
pc: Mr. W. Robert Herbert, Vige President of Operations, GRTC
Mr. Joel M. Schlanger, Treasurer, G.RTC
Mr. Kit B. Kiser
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO EXECUTE AN
AGREEMENT WITH APPALACHIAN POWER COMPANY FOR THE PROVISION
OF ELECTRICAL SERVICE, UPON CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that the General Manager and Secretary
are authorized to execute and attest, respectively, on behalf of
the Company, in form approved by General Counsel, the appropriate
agreement with Appalachian Power Company for the provision of
electrical service under the terms of the large general service
tariff approved by the State Corporation Commission, as more par-
ticularly set forth in the General Manager's report to this Board
dated January 23, 1989. '
ADOPTED by the Board of Directors of Greater Roanoke Transit
Company this 23rd day of January, 1989.
APPROVED:
ATTEST:
~.~. -:9. p~
Mary F. Parker, Secretary
f'
. ," . .
r
\,
/-
_/,\
"
GREATER. ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 25, 1989
Mr.
Mr.
Mr.
Mr.
Howard E. Musser,
Robert A. Garland
W. Robert Herbert
Joel M. Schlanger
~hairman )
)
)
)
Gent lemen:
. At a regular meeting of the Board of Directors of the Greater
Roanoke Transit Company held on Monday, January 23, 1989,you
were reappointed as members of the Fiscal Year 1989-1990 Budget
Review Committee.
;:~-j. p~
Mary F. Parker
Secretary
MFP:ra
~.
Mr.
Stephen A. Mancuso, General Manager, Valley Metro
Kit B. Kiser
f-
.-1
~~
.""
,
:. ,.~l
II,!
l'
t .'
",,1\j
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS MEETING
January 23, 1989
AGE N D A
Management Letter...............................Stephen A. Mancuso
Financial Statement............................ . Stephen A. Mancuso
Appalachian Power Company
Electrical Service Agreement...................~Stephen A. Mancuso
Appointment of Budget R~view
Cornmi ttee. . .. . . . . . . . . . . . . . . . . . . . . . . !" . . . . . . . . . . . . . Stephen A. Mancuso
Commonwealth of Virginia
Administrative, Maintenance,
Ridesharing, Experimental,
Technical and Capital Assistance
for Fiscal Year 1990............................Stephen A. Mancuso
f'
VALLEY METRO
Greater Roanoke Transit Company
, P.O. 80x13247
Roanoke, Va. 24032
703.982.2222
MANAGEMENT LETTER
January 23, 1989
DOLfnAr PROMOTIONS,ANJj EVENTS
.' : -,-'--'-,.,., ,..' ',i ;
.The,T6ysF'o{ Tots ,Ride and ,collection efforts referenced in the
'NoVember 28, 1988 Management Letter to the Board'served to launch
'a,sefiesofsuccessftll 'holiday promotions 'and events. The Toys
'>Forii.',~cH:s Ride generated an increase of 395 passengers over the
same'day'ofthe preCeding year and collected hundreds of toys. for
needy,;children." While no i tem-for-i tem 'count, '. is made, of the
month...iong ,collec,tion efforts aboard the GRTC' buses, donations
through the GRTCsUrpassed' those of last year" "by several
boxfuls", accordii1~ to a representative of the Toys For Tots
drive. Management a~d' all employees of GRTC are pleased to have
had the opportunit~ to assist the United States Marine Corps
Reserve to provide toys to thousands of area children who may not
have received any gifts otherwise.
Following the Toys For Tots Ride, GRTC repeated last year's
successful Chr istmap Express. The Chr istmas Express promotion
allowed shoppers to tide all day long for one fare on each of the
Saturdays in December prior to Christmas. A total of l4,648
patrons rode the GRTC buses during this year's promotion, with a
daily average of 223 additional passengers over last year's
Christmas Express. '
The Festival Of Trees, a display of live evergreen trees
decorated by local businesses and organizations, was held this
year for the first time at the GRTC's Campbell Court. The
display was open during the month of December prior to Christmas
and was attended' by over l2,OOO persons. The GRTC staff received
many favorable comments on the appearance of the Campbell Court
building by attendees. Also, a representative of the Mental
Health Association of the RO'anoke Valley, the sponsoring agency,
reported that this year's attendance mor~than met expectations.
Management and all employees of the GRTC a):'epleased to have been
able to donate the space at Campbell Court for this year's
display and are especially pleased th~t the event was well
received,and attended by area residents.
'/',
Management Letter
Page 2
Shop-n-Ride Marketing Program
The Shop-n-~ide Marketing Program referenced in the April,
1988 Management Letter to the Board ended on December 3l,
1989. During the program, an average of seventy-three
(73) additional monthly passes were sold each month to GRTC
patrons. Pass sales increased by 39 % and contributed to an
8 % increase in the average weekday ridership over the same
period of the preceding year.
The GRTC staff is soliciting information from th. twenty (20)
p~rticipating merchants to determine how the program wa~
received by their p~trons. While these comments are
neCessary to evalu~~e the degree of the progtam's success,
initHll findings cHe very encouraging. One of the
p~rticipating metch~nts stated that the usebf the ,
Shop--n--Ride coupons "was consistent and continual during the
entir~progtam andprbvidedus the opportunity to increase,
salesj"'ciearly demonstrating that cooperative efforts '
between transi.t providers and retail establishments can be
mutually benef iciaL.
,.-
,!",' ..,"
:;.r'}j:~::,:;
. '.~
'i;!)':'i
'-\:-;
cj
Z
-
i
~" ,...
.8;;'1/
t;<i:a.,'
, ~,:,:E
,!,:s",',:,
cr ",~ '.', lloI
<:<t:.,:;p
~;f~;i
~! ~,
~,~' to-
~,.o !i
z D: La.
~ f5
~ ~
~ !a
~
~,
(/)
;
f"
; ;
,"., , ..
/
;;"
flee 31),,~B
':"'-,"';-;\"t
Balance Sheet
As of'December 31, 19BB
--------..'.-,.-' As of 12/31/88
__________ As of 11/30/88
% Assets
4 Assets
Assets
(:~sh $ 1 'i3, 125. 37 3.01 ! 204,733.t,9 "r '):'1
~\, J.i..
AccouritReeei 'lab I E ! 206,512.47 " "" $ 191,5~5.02 3.01
,,',Li.
11l\'Elitory $ 145,057.85 2.26 :t 141,516.12 2.23
Nork In Progress $ 339,028,32 5.29 $ 339,02B.32 5.33
Tangible Property :t 7,698,7133.10 120.0B $ 7,670,417.77 120.67 i
Accumulated tiepretidti 00 ($ 2,226,744.57) ( 34.73) ($ 2 ,196,554. 4 (I ) ( 34. 56 ) .1,
Net Tangible Property $ 5.472.038.53 85.35 $ 5.473.863.37 86.11 I
' Prepayments $ 55,842.28 .87 $ 5,930.91 .09 '~
----------------- -- ------ ------------~---- -----.. . ',.;
To,tal 'Apse t s $ 6.411.604.82 100.00 $ 6.356.617.43 100.00
----------------- -, ------. --~-------------- ::::.=::.:.=.;:oo~
~---------------- .,..----- - -- -----------------
Liabilities
Tradp payables
Payroilliabiljties
tax I.i a,bi Ii ties
Other liabilities
$
$
$
$
32,049',53
34,321.08
2,bBS.68
33,082.73
.50 :t 41,703.35
.54 $ 68,82'1.88
.04 $ 513137.10
"" t 34 ,Q46. 4(1
It 0.(
.66
1.0&
.08
""
,,,,,..1
Total Li~bjlitiEs
$ 102,142.02
1.59
$ 150.866.73
2~37
Capital
Capital Stock
Capti~1.,..~rants
$ 5.00
$ 6.320,220,25
.(10 $ 5.00
98.57 t 6,J95,71G.3~
.00
97.31
REt~ineq Earnings
Deprp.riati~o E~pense
Ilet Profit/loss
.
'$ 177l232.32
$ 247,694.28)
$_____~~J9~J_~Ql__
f
2.76 i
( 3.86 )($
177,232.B2
217,504.11 )
2.79
3.42
_ ____.J,3_ .L_~Q.J~.!t6_!.~~___
- - -.-9.5-.
..
Total Capital
$_p~Q9.~~lJaQ__
- __9.8 .41_ ,L6...~...J_5.Q..Zit
- --97 r6J-
:Totalliabilities & Capital
$ 6.411.604.82
100.00 $ 6.356.617.43
100.00
-----------------
-----------------
- --- - - -- -----------------
- - - - - -- -------..---------
-- -----
----- --
~ "'''''''''' '"
ltlltlClO\D "
. . . . . .
M oot M ,i"' M ltl
+ + + + I +
.... CIOO'IN
0'1 enClOen
.... "enltlltl
.. .. .. iii Ln ltl
" Nenoot . M
Q NN
.... ....
M
Ltl
\D
.. F;j
Q
....
....
'<'~:i '.:' ,. ,',,',L';,i ;.,,,~'I;',
CIO
ltl
Q
..
ltl
N
....
en
,
M
~ ,i):.
V! ....
IX U
~ ~ ;(":'
lfl :z:
I- w Q c:l ""'
V! :z: ~
0 V! is ""'
z f IX 8 f=
, '
,,'.., ,
.' I')
'" '" '"
0'1 en M
. . .
\D M "
....
1+ 1
l- f-
~ oot
\D
N \D ltl
. .
~ M
...... -
M
N N
ltl.... ltl
ltl . .
oot
,~
- -
~ 'j(
.c!
~ t: (;
.g 0. -J
(; ~ ~
1; ii ~
& .d ~ I
t:)
1J ':>
on
is' c3
CIO
N oot ~
N
N ltl (::j
N
~
c!
,~
c:
, ....
...,
~ ~ j
III -e
"CI
.JIll. :::Ir-
J .... .:3
~ {!?
<(
~
o
irl
ir
I.
"
.;
f
t:
,
"
cI.t
""J}Lt~
VARIANCE REPORT
DECEMBER ,1988
OPERATING STATISTICS
Diesel Fuel M.P.G. improved by 13.9% in December 1988 as compared
to December 1987 due to the use of ten new more fuel, efficient
buses.
Shuttle Miles and Hour~ dec~eased in December 1988 over December
1987 due to fewer shuttles run.
Scheduled Miles and Non-Revenue Miles increased in December 1988
as compared to December 1987 due to one additional service day.
Non-Revenue Hours increased by 13.4%'in December 1988 over December
1987 due to more sick and vacation pay in 1988, as well, as one
additional service day.
Operating, Cost Per Mil~ and Hour-and Loss, Per Mile and Hour
decreased in December 1988 over December 1987 due to increased
reventieanddecteased expenses in 1988 as compared to 1987.
OPERATING INCOME
Other Revenue was 23.68% greater than the amount budgeted due to
increased rental income from Campbell Court.
OPERATING EXPENSES
Materials and Supplies were 15.61 % over budget due to the timing
of payment for the printing of schedules.
Miscellaneous Expenses were, 262.23% greater than budgeted due to
the tirningjOf payment for advertising, and postage.
All Other $xpenses either approximated or were substantially less
than the amount budgeted.
Net Operating Loss was .24% less than anticipated for the month of
December. On a year-to-date basis, operating loss'was 7.17~ less
than budgeted. f'
.
..
:.,:~
;'~ ('~T~ :>,~:'
~ .' -: ; ~l:;~:' ;' ,
':-:.:,';;
i;:\:~jla
~:t:";.'~;r~,0.:' "..,..
{,.',~;.::.'!;.nln.,
,i!ili;i'
;'-!:;-.'C', ,').!
l'.r ': :-(1_::,',,:
j ';;Il;il~~li;
C.'
I, 1988 to Dpceinher 31 i
,- ----"-,-----------.:.:--:-.:I1udqet ~--.; ,,---'...-..;--- -------
Currpt,t Period' Compari son
AI!'iountRatiil Variance 7.Change
'OPEMTj}j~Ihc()~~' '
. "-:,\ "i;;'-:~)if~:',1.:':,';',:
, '; ..',.'
';' ..".,,,
:',- '.;'
.',", ,,' ~ \
, ~ ;' - -,
\- .
'::j
, , ,
, " ','.
:PASSf~~~RFARE~ '. >.!.
.CUARTE~; 'R~VnItlE'",. ;p'.'f";",;,
,'~ AD\;ERHSItlG ~.EVftlU{i!~'",:\:;; :',
, OTHER'f~EVEtlUE ,':", ", :.\~",
, ., <.'::~:',:i(:;' ;,,:",' ,,"\'
jOJJ\U.l~Cp~,E "'))'
"'~;'!r\tW':!; ,,',.
,OpMAlhin:bPENSES';,?(/ ,,'
,',,'l, A.,',.'n.:.,.O""'R.'.,I,.,.,f,..,!,.,.,,,'::..",;.,"I"",:,.,.",., :"'.'.',.',',."",, ' ..,:" i;:'':, " ,
". [\'. .'~'", . ..' :.':-,:::.;.:t.,(~~i::iy:>.-~, ';,::
FRIllsts'~ '"X,; :,~r!"
'SERVlrt.~;;' ,;'(li
MATERIALs '& SUPPLIES \.
llTIllTlES' '
INSURANCE '
PURCHASED TRANSPORTATION
"I SCEllEl\llOUS npEtlSE' 4
FAClUltF.S
,. .,
,$ ,.,' 59,Ob3,4J:--26,25
::$ ',bo"" it1(i'.
,',"J,
t '
, ~ ,',
$
t
$
bl,183.n
; ," .(I{I
2,000,00 '
';4 ;5,10,41
2b.94 $
',.00 $
:.B~ $
h99, $'
,120.29)
: '?r: ~:~ '
,067.94
13.47}
.00
.00
23.b8
;;, ,:L_~_~~.~,~~~-~---~~"sr","
";.':'29 6' 2
>;:.1'. j"., .
.:It!,:
, '.'.' . ,
-----------------
.'!.' -' ,.
--~~-~--~----~---
$ 67,694.17'29.81 ($l,05?35),
(1.55) ,
, . "-, .{. ~ '. ,
:' ;:r+>':,
I:;, /.
.k:']' .
;1
'571.10 .52
Ha1:1n (.50l
'H,a,~{;'H) 113.3b} ,
5,316.08 15.61
12,260.561123.0B}
I1Q,'121.23} 158.431
.00 .00
,7,B74.00 262.23
.00 ,00
'.-, ':..,.
..:.:::> ; (::,:(
,t, 'HI),430.0~, '49.07,' '
$ 36,0(;3. 13,,)b.00' ,
$ 11,897.36, 5.29,
t; 39,370.58' 17.49
f 7,533.28 ' '3.35
t '7,771.27 3.~5
t 1,666.67' .74
$ 11),876.&6 4.8~
$ 1(10.00, .04
$ "1091858.33
" $ J6,IB4r24'
$ ',,' 13,732;00
$ '34,,054.50
S ,9j793.a4
$ 18,692.50
$ 1,666.67
$ 3,bo2.66
$ 100. 00
4$.39 :$
15.93'$
6;05 $
15;(){I' $
4.31 $'
8.23 $
173 $
1; 32 $
,(14 !
TOTAL EXPEuSES
$225,648;'98
100.27
$227,084.74
100.00 ($1,435.76)
( .63)
/lET [lPF.R~mJG lOSS
($159,007.16)
$159,390.57)
383.41
0.24
OPERATING ASSISTANCE
FEDERAL
STATE' .'
C ITYOF ROANOKE
:OTHER ,LOCAL
TOTAl.OPERATIONASSmAtICE
. , . .
'! 7b,460.08 33.98 t 76,460.08 33.67 $ .00 .00
t 54 ,B(17. 75 24.35 $ 54,B(l7.75 24.14 $ .OQ .00
$ 19,9B5.93 B.88 ! n,i76.91 9.77 $ ( 2,190. 9Bl 19.aB)
$ 7,145.7b 3.18 .. t 5,945.83 2.b2 $ 1,199.93 20.18
----------------- ----------~------ -----.-----------
$158,399.52 70.39 f' $159.390.57 70.19 ($ 991.05) (0.62)
$ .00 .00 $ Ib07.b4} 1.001
.',
...
.."i
~,.
Dp.c 31 ;"88
Profit and Loss Statement
For The Period July 1, 1988
to necember 31, 1988
----------Actual------ ----------------------Budget~--------------------
y'e~r to Dah Vear to vate Comparison
AmDunt Ratio Amount Ratio 'Variance IChange
OPERATING INCOME
PASSFtlGER FARES ! 361,072.14 26.60 $ 367,102.56 26.94 $ (b,nO.m (I. b4)
CHARTER ,REVENUE t .00 .(10 $ . (1(1 .(10 $ .(10 . (!(l
ADVERTISING,P.EVEHUE t :2,OflO.(l(I .B8 '$ 12,ON.OO .HS t .00 .00
, OTHER REVENUE $ 3b,62B.43 2.70 $ 27 ,062.46 1.99 $ 9,565.97 35,35
----------------- ----------------- -----------------
TOTAL INCOIlE $ 409,700.57 30.18 $ 406,165.02 29.81 $ 3,535.55 0.87
OPERAiHlG EXPEJISE5
I ABOP. $ b45,546.97 47.57 :$ 659,149.98 48.38 $ {l3,M3,Oll (2.06)
,FRIUGES' $ , 213,355.48 15~72 $ 217,10:c.4~ 15',93- $ (3,749.%) (1.73)
SERVICES $ 69,014.B4 5,09 :p 82,392.00 b.05 $ (13,377.16)(lb.24) -
I1ATERIALS & SIlPPLlES ! 173,7B5,02 12.81 $ 204,:m .00 15.00 $ (30,541.9BI <14,95J
IITl Ll Tl ES $ 51,322012 3.78 $ 5B,763.04 4.31 $ i7 ,440. 321 (12. b6l
INSURANCE :t 106,156.69 7.82 $' 112,155.00 8.2~' $' (5,998.31) (5.35)
PURCHASED" TRANSPORT A TI ON l' 8,433.27 .63 :$ 10,000.02 .73 $ d ,516.75) (15.17)
MI5CELLEANOU5 EXPENSE :$ 29,196.74 2.15 $' 18,OI~<. 96 1.32 $ 11,180.78 62.06
FAClt lTlES :$ 600.00 .04 $' 600.00 .04 $' .00 .00
~---------------- ----------------- -----------~-----
TOTAL EXPEtl5E5 $1,297,461.73 95.60 $1,362,508.44 100.00 ($ 65,046.71)(4.77)
NET OPERATING lOSS (l887,761.16) ($956,343.42) $ 68,582.26 7.17
OPERATING ASSISTANCE
FEOERAI, :. 458,760.49 33,80 :; 453,lbO.4B 33.67 $' .00 .00
STATE :t 328,846.50 2~,23 $ 328,846.5(1 24.14 $' . (l(l .00
CITY OF ROAt,:m:E :t 119,915',48 B.84 $' 133,061. 46 9.77 :t iJ3,145.98) (9.88)
OiHER LOCAL 1; 39,n7.71 2,'1" $' 35,674.98 2<<6t $ 4,262.]3 11.95
----------------- ----------------- -----------------
TOTAL OPERATlON ASSi5H\NU, $ 9471',460.17 69.81 $ 956,343.42 70.19 ($ 8,883.25) ( .93)
liEf H4CUNE (l05S) It 59,699.01 4.40 $' .00 .M :t 59,699.01 .00
, _,f
,;. ,
t,
VALLEY METRO
Greater Roanoke Transit Company
P.O. Bilx 13247
Roanoke, Va. 24032
703.982.2222
January 23, 1989
',-' "
'L ;.
Board of Directors ,
,Greater Roanoke Transit Company
Roab~ke, Virginia :
Dea~::~ernbe~,sof the Board:,
;- . ~ ! "': .
',:S~bject :,1\ppalachiflh:~owerCompany Electrical Service Agreement.
,I.~~~B~Ck~~OUh4:
A".
Court decision in A palachian Power
v. Greater Lynchburg Transit Company
(GLTC) was rendered November 19, 1988. In this case, the
court held that GLTC is a legal entity entirely separate
and distinct from the City of Lynchburg. The court
further held that it was therefore proper for APCo to
charge GLTC for electrical service according to the small
general service tariff approved by the State Corporation
Commission (SCC) instead of the rate received by the City
of Lynchburg as was the position of GLTC.
, ....f .
II. Current Situation:
A. Greater Roanoke Transit Company (GRTC) is organized
identically to GLTC and APCo therefore intends to begin
charging GRTC for electrical service according to the
small and large general service tariffs approved by the
SCC instead of the rate received by the City of Roanoke.
The small general service rate applies to the operations,
maintenance and administrative facility presently being
used by GRTC. The ~arge general service rate applies to
the Campbell Courtffacility which consumes substantially
more electricity than does the operation, maintenance and
administrative facility.
r' '. '.<'- ~:f
, . .- .
:,
Board Report
January 23, 1989
Page two
B.APCo requires an executed agreement for electrical
service provided under the terms of the large' general
service tarrif and authorization to execute such an
agreement is needed from the Board of Directors. NO ach
agreement is required for electrical service provided a~
the small general service rate. \
C.. Alternatives available are non-existing if GRTC is to
have electrical service supplied to the Campbell Court
facility.
III. Issues:
A.Need
B.Cost
C.Timing
I.,
IV. . Recommendation:
A. Authorize the General Manager to execute an agreement
wi th Appalachian Power Company for the provision of
electrical service under the terms of the large general
service tariff approved by the State Corporation
Commission.
1. Need for the agreement is necessitated by the need
for electricity at Campbell Court, the facility to
which the agreement applies.
2. Cost of electricity will be reduced as the large
general service rate is cheaper than the rate
presently being charged. This rate reduction is
expected to reduce annual expense for electricity
by $10,000.00.
J"
· W,:,:i:.,.,!,i,..,i,."":;,.!":,.:,.,,,',,'.,,,:',..",'~".~,..,l,:",,:,', f!,fi.'\i;N{i~fi!;:; ..
.,. ,':~':::-;;:,;:i:",'" '
Boaf,d:,Repbrt
Jantia~y 23j 1989
P~g~,>,'Three '
:.l(._~>':
.: :',l,(,
.: i'
"! "
Timing will permit execution of the required
agreement and the continuation of electrical service
at Campbell Court which is necessary for GRTC to
fulfill its obligations to the Campbell, Court
tenants.
"
..
.':'.
" ...
3.
~: ".' .
': ., "
Respectfully Submitted,
cc ::T,'Vice ,President of Operations
:/r,i:':Assistant Vice" President of Operations
, '/','p, Genedll 'Counsel
";:; U'i':'Treasure ." '
"<',~::;i;i"iSecretary ':1:\'
1'.;;;:'D,ireclor. of utili ties and Operations
",,<' ::.',,}~i':~,;\:,; ,
.::',
f'
'. ,
-::'), ~-.' , -.' .'.'-.. _, " .''- ....,"t.
January 23, 1989
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
Subject: Appointment of Budget Review Committee.
I. Background:
A. Annual operating budgets are approved by the Board of
Directors for the operation of the Transit System and two
City of Roanoke parking garages, Williamson Road and Market
Square.
B. Budget Review Committee has been established annually by
'appointment by the Board of Directors.
C. Fiscal Year 1988-89 Budget Review Committee was composed
of:
1. Howard E. Musser, Board Member, (Chairman)
2. Robert A. Garland, Board Member
3. W. Robert Herbert, Vice President of Operations
4. Joel M. Schlanger, Treasurer
II. Issues:
A. Review of budget
B. Timing
;-
~ rvteMbwJ Ilr)jwkJ.
~fri~fl~~;i,~ .. .
':~~;; :~.J(':\~:?/,i)(ii'~';",
". "
<,
.:;
;. ',' : ~~ ~ : .
.,.-'! .
", .,' (.. ,.
IIIiAlternatives:
A. Board of Directors appoint certain, members of the Board
and Staff to serve as the Budget Review Committee.
1.
Review of budget insures policy direction by the
Board of Directors on the funding and operation
the Transit System, Campbe~l Court Facility, Market
Square and Williamson Road Parking garages.
,,'
"
B~
2. Timing of the appointments would allow for the
review and adoption of the GRTC budgets prior the
completion of the City of Roanoke bu~get.
Board of Directors not appoirita Budget Review Committee
and instead have all budgets reviewed by the entire Board,
of' Directors. '
'l.'Revie\v- : bf budget would be conducted by' entire Board"
of:Directors, and detailed adjustments would be
directed by the entire Board,., " ',,',
I . I';' ',:-,r I''':
,'"
2. ~i~ing of inclusion in City of Roanoke Budget may
be delayed as this approach is anticipated to be
more time consuming.
IV. Recommendation:
Alternative A: Board of Directors appoint certain members of
the Board of Directors and Staff to serve as the Budget Review
Committee.
yc: Vice President of Operations
Assistant Vice presiden}. of Operations
Treasurer
Legal Counsel
Secretary
Director of Utilities and Operations
::
',.;-,', ",,'
I ~,
. ...
~' . . (
'~' '
'~r;"";1 m" ....'
~~",,~~~{W,,;z~ffii;1l1f'.A'l':fif'~.~ " ~ '," """"";;.r1tl'~
0000 ~ ~."
:ml!Ill!llli'i:~;.,""!i''''''''&'H_' ,,,,w>,,,,,,,,,~",,,;;,,,,,,,&~,,,!t<""\j~tij1f"'t;;lf~"':51~ ~M ~ ~ ~ ~=~~
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982-2222
January 23, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
Subject: Commonwealth of Virginia Administrative, Maintenance,
Ridesharing, Experimental, Technical and Capital
Assistance for Fiscal Year 1990
I. Background:
A. Financial assistance has been provided to GRTC by the
Commonwealth of Virginia Department of Transportation
(VDOT) during previous fiscal years for certain
administrative, maintenance, ridesharinq, experimental,
technical and capital expenses.
B. GRTC is eligible for $932,225. OOin state administrative,
maintenance, ridesharing, experimental, technical arid
capital aid during fiscal year 1990. Actual fundinq will
depend upon reimbursement of GRTC's actual authorized
expenses.
II. Current Situation:
A. Authorization to file an application for financial
assistance from VDOT is needed from the GRTC Board of
Directors.
III. Issues:
I"
A. FY 1990 Operating and Capital Budgets
B. Timing
.!,
'.',
Board Repo:rt,'
JanUary 23,' 1989
Page'Two
.,;
\:.
IV. Alternatives:
,:" A.
Authorize the General Manager 'tp file", applications
requesting the maximum financial assistance from VDOT
for fiscal year 1990 and to accept and execute the
necessary grant agreements in a form approved by Legal
Counsel.
FY 1990 Operating and Capital Budgets' can be
,developed to include the maximum amoUnt of state
}!fli9~:" " 2 ,,;;:::::g w::: W:e~:i:R::e i: i: :::ibolfe::e r::::::~ia te
, ,', "applications prior to the, Fepruary 15, 1989
';/i,',"',\;:.:( ",: : deadline .
, ;:>,i:)irr'~;{',"'\i>":' , ' , ,!" '
'" ~"iif;i'~~:;:;U<:b,onot::authQrize, the General Manager'to."fiie',applications
,~ ,::.,'.
1.,
',; .'
2. ,1iming will' delay any application for state
financial assisdmce until Board authorization might
occur.
V.
Recommendation:
Adopt Alternative A: Authorize the General Manager to file
applications requesting the maximum financial assistance from
VDOT for fiscal year 1990 and to accept and execute all
necessary grant agreements in a form approved by Legal
Counsel. '
..
f'.
cc: Vice President of Operations
Assistant Vice President of Operations
General Counsel
Treasurer
Secretary
of.. Utilities and Operations
." ....
i\'.
'~
GREATER ROANOKE TRANS IT COMPANY
BOARD OF DIRECTORS
February 23, 1989
Mr. David A. Bowers
Mrs. Elizgbeth T. Bowl~s .
Mr. Beverly T. Fitzpatrick, Jr.
Mr. Robert A. Garland
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
Due to a small number of agenda items, at the reques~ of the
General Manager of Valley Metro, I have taken the liberty of
cancell ing our regular Greater Roanoke Transi t Company meet ing
scheduled for Monday, February 27, 1989, at 1:30 p.m.
Sincerely,
~t,.~
Noel C. Taylor
President
.NCT:se
cc: Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Earl B. Reynolds, Jr., Assistant Vice President of
Operations, GRTC
Mr. Wi lburn C. Dibl ing, Jr., General Counsel, GRTC
Mr. Mark A. Wi lliams, Assist~nt General Counsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Ms. Mary F. Parker, Secretary, GRTC
~ Mr. Kit B. Kiser, Direct~r of Utilities and Operations
"""Mr. Stephen A. Mancuso, General Manager, Valley Metro,
P. O. Box 13247, Roanoke, Virginia 24032
---
,
~,
GREATE.R ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 24, 1989
'."-.i'-':
Dr. Noel C. Taylor, President
Mr. David A. Bowers
Mrs. Elizabeth T. Bowles
Mr. Beverly T. Fitzpatrick, Jr.
Mr. Robert A. Garland
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
This is to advise you that there will be a meeting of the Board
of Directors of the Greater Roanoke Transi t Company on Monday,
March 27,1989, at 1:,30 p.m., in the Council Chamber.
Sincerely,
~ ?y;~
Mar~ Parker
Secre tary ,
MFP: sw
pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Earl B. Reynolds, Jr., Assistant Vice President of
Operations, GRTG
Mr. Wi lburn C. Dibling, Jr., "General Counsel, GRTC
Mr. Mark A. Williams, Assistant General Counsel, GRTC
Mr. Joel M. Schlanger, T~easurer, GRTC
~. Kit B. Kiser, Direct~r, Utilities and Operations
v,Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. o.
Box 13247, Roanoke, Virginia 24032
;'", .
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
March 27, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject: Procurement Policy
Dear Members of the Board:
I. Background:
A. GRTC has operated under Roanoke City Procurement Code
due to nature of relationship between City and GRTC.
B. Virginia Supreme Court, in the case of APeo v. Greater
L nchbur Transit Compan ,recentl held that GLTC, which
is organized identically' to 'GRTC, 'is a .legal entity
entirely separate and distinct from theCity~
II. Current Situation:
A.
Federal and State grant funding requires formal adoption'
of a procurement policy which complies with the
regulations promulgated by the Urban Mass Transportation
Administration (UMTA). Formal adoption of a procurement
policy such as the City of Roanoke Procurement Code is
therefore appropriate. ,
~
III. Issues:
A. Need..
B. Timing
;'
Procurement Policy
March 27, 1989
Page 2
IV. Alternatives
A. Adopt a resolution establishing that the Greater Roanoke
Transit Company shall comply with the requirements
Roanoke City Procurement Code.
1.
Need for the resolution is evidenced by the fact,;'
that all future grant funding requests must be".','
accompanied, by an assurance that GRTC' s formal ':
procurement policy meets UMTA's requirements.
'-. : 'f..: .
2.
Timing will avoid the possibility of a delay
federal and state grant funding requests.
in. '/}~,"
"','
B.
, .,;~,~::,;::
Do not adopt a resolution' establishing that' the Greater,':ti'-,'
Roanoke Transit Company will comply with the requirements;'>:;:!',
of the Roanoke City Procurement Code. 'Fir:;,
1.
Need will not change.
2. Timing may delay the submission of future federal
and state grant funding requests.
V. Recommendation:
. .' .
Adopt alternative A: Adopt a resolution establishing that the,'
Greater Roanoke Transit Company shall comply with the
requirements of the Roanoke City Procurement Code.
Respectfully Submitted,
s:~o
General Manager
cc: Vice President of Operations
Assistant Vice President of Operations
General Counsel
Treasure
Secretary
Director of Utilities and Op~rations
;-
:1 :~
'1!
'j i~
~1 ~~
:~ lfi
iill
';11
",:. :1
;: I
;';1
'1,1
..-: il
" 11
li
:1
I:
!i
i:
\
c' ~~
",'
GREATER ROANOKE TRANS I T COMPANY
BOARD OF DIRECTORS
March 29, 1989
Mr. Stephen A. Mancuso
General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Mancuso:
I am enclosing copy of a Resolution providing for compliance by
the company with the terms and conditions of Chapter 23.1
Procurement, of the Code of the Ci ty of Roanoke (1979), as
amended, which Resolution was adopted by' the Board of Directors
of the Greater Roanoke Transit Company ata regular meeting held
on Monday, March 27, 1989.
Sincerely,
p~
~~4.
Mary F. Parker
Secretary
MFP:ra
pc: Mr. W. Robert Herbert, V~ce President of Operations, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mr. Kit B. Kiser
" ....
.;
I
/
"
".
:;.':;;'<;-'~,~ ,/
::",,':,d__-:.,'//
:, :.;:.~: :.~:". ...~.,.. .-.~/
":.:'">',' <:'.:~,l
. _: '.~-. : :"., . '. i'
.... -." ,- ./
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION PROVIDING FOR COMPLIANCE BY THE COMPANY WITH
THE TERMS AND CONDITIONS OF CHAPTER 23.1 PROCUREMENT, OF THE
CODE OF THE CITY OF ROANOKE (1979), AS AMENDED.
BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that the Company shall comply with the
terms and conditions of Chapter 23.1 Procurement, of the Code of
the City of Roanoke (1979), and any future amendments thereto,
for Company procurements as more particularly set forth in the
report to this Board dated March 27, 1989.
ADOPTED by the Board of Directors of Greater Roanoke Transit
Company this 27th day of March, 1989.
APPROVED:
ATTEST:
~ NIA-.. -9. P ~
Mary F. Pa~ker, Secretary
/"
'{\~
'\'{
+... " ,ji'
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
MANAGEMENT LETTER
e
March 27, 1989
CONSTRUCTION OF NEW FACILITY:
Construction .of GRTC's new operations, maintenance and
administrative facility remains on schedule. All of the pile
driving and foundation work has been completed. The steel
framing has also been completed and the contractor is presently
building forms and pouring concrete for the facility's floors.
Pictures of the facility" as of Marc)1 16, 1989, are attached for
the Board's perusal. -
Due to the additional length of piles that were driven as
co~pared to the length anticipated and due to a few design
modifications needed to comply with the current building code, a
change order increasing the construction contract amount is
presently 'being prepared for Board consideration. This increase,
however, will be offset somewhat by credits due GRTC for portions
of the concrete foundation work. In total, the amount' of tbe
change order increase is not expected to exceed the construction
contingency fund.
GRANT APPLICATIONS:
The GRTC staff has submitted grant ctpplications to the Virginia
Department of Transporta tion (VDOT) request ing s ta te ,f inanc ia1
assistance for its fiscal year 1989. Grants were submitted
requesting aid for operations; experimental and technical
programs. A total of $721,279. was requested for operating
assistance. Additionally, a,request of $85,363.20 was submitted
for experimental funds whic~, if awarded to the GRTC, will allow
for the selection, design and implementation .of a downtown
circulator service (such as the trolley service which has been
discussed in recent months) on a one year trial basis. The
technical assistance, if approved, will not result in funding for
the GRTC but will, instead, allow the GRTC the benefit of staff
time provided by members of VDOT and/or an independent consulting
firm hired by VDOT for specified technical studies.
f
, ~
'.~
,
Management Letter
Page 2
In conjunction with the federal capital grant applic~tion
approved by the Board in October, 1988, staff also submitted an
application to VDOT requesting capital assistance in an amount
equal to 95 per cent of the non-federal share of this grant. On
March 10, 1989, unfortunately, the VDOT advised that the state
would be unable to provide more than'60 per cent of the non-
federal share of capital grants and, furthermore, that there are
not sufficient funds wit.hin t.he Urban Mass Transit Administration
(UMTA) Section 9 program, controlled by the state, to award any
capital assistance grants at this time. Because of the
unavailability of ca~ital assistance through UMTA's Section 9
program, the GRTC is now eligible to make application for UMTA
Section 3 funding. Management is currently discussing this
alternative with the appropriate representatives of UMTA and
VDOT. A specific recommendation will be brought to the Board in
April for consideration.
..
"
i.': ,(:, (I
""".""
. ,;
:~
.,"1::
u
z
-
, ~
<
Po.
~
0 -
I- U ~
cr:
0 I- <
Z Po.
fu lJJ ~
cr: ~ 0
lJJ U
~ l? LL.
Z .. < t:: 0
~ ~ U) ~
cr: ~ ~ ~
lJJ t:: ~ 0 ~
ll. LL. f'"4
0 0 (/) lJJ ~ ~
0 ~ ~ lJJ :3
~ cr: 0 :r: z
<
I- Z I- ~
~ < cr:
~ 0 0
- Z cr: LL.
U G cr:
Z
< cr: lJJ
- I-
Z > <
- Z 1LI
LL.
ffi S
I-
lfl
~
:r:
I-
::>
0
(/)
"
o
:\ ?:~ ','::: ::~.:..::::; ;.'i ;0:;:.:':::;, ' '. " :...,
" ,
. ".,', .
... ..,.. .."
':.'
( J
..
:J
o
J: .. ..
.. g g
~:r: :r:
III .. ..
E ~ ~
~ ., ~
III 0 0
0:: -I
ci ci ci
a a
.
J
u
;0001, > .
", j',
;'"
,.".,,:~
.
"
'.
".
"
",
U'lU'lCl \Q M Cl co .~ 'N ~I
C1\ \Q .... C1\ tt .... . ~,U'l
(R ~C1\U'l U'l C1\ ....
. . ~ ~ ~ ~
... S~~ ...... M .... ~
....
....
;),'
C
f\l
0.
E
0,,"
U""
~"t1
~i=
2!~
~~
.~ "'....
2 ""
eC)
l-z;
.!9 i=
.~ <
5~
eo
Q/
u;
Q/ I
~
:::l
~
Q\
....
~
c
J
u
--
......
U'l
+
'C1\
'i
....
~
>-
Q:
lit
'~
..,
U'l
M
C7>
~
...
\Q
......
....
....
Cl
....
!;:j
I
I
I
. '
..
:il
I-
a
z
__ --I..
N colt-.
~ cia
....
I + +
~ ~I~
MM
N
~o;~
....~
N
l(
~ ~
1~o
~~]
<(~1~
~ & tt to
o311~
irlac8
~
VI
IX
I.IJ
tD
z:
I.IJ
VI
VI
~
~
....
u
~
Cl
z:
C3
IX
--I-
~-
--
z:
o
Iii:
....
>
~
::I
8
~
o
z:
C3
Q:
lQ
I.IJ
tD
z:
I.IJ
VI
VI
<
Q.
,..J
;5
Cl
I-
,..J
;5
o
I-
~'
,:ij
>-
~ [j
z: ~
~ eo
,~ ~~
~
,..J
<
VI
IX
I.IJ
~
~
>-
,:I:
.Z:
':;l
VI
...
~
,0
1-,
, j
j
, .
\ "\\.
"
'c '.., f
~
ASSETS
CASH
ACCOUNTS RECEIVABLE
INVENTORY
WORK IN PROGRESS
FIXED ASSETS
ACCUMUL. DEPREC.
NET FIXED ASSETS
,,P REPAYMENTS
,TOTAL ASSETS
LIABILITIES
ACCOUNTS PAYABLES
PAYROLL LIABILITIES
TAX LIABILITIES
OTHER LIABILITIES
TOTAL LIABILITIES
CAPITAL
CAPITAL STOCK
CAPITAL GRANTS
RETAINED EARNINGS
DEPRECIATION EXPENSE
NET PROFIT/LOSS
TOTAL CAPITAL
TOTAL LIABIL. & CAPITAL
............,..-"-....... ;...
BALANCE SHEET
AS OF JANUARY 31, 1989
A S OF 1 / 31 / 8 9
$30,357.91
$278,133.63
$142,499.07
$699,501.61
$7,702,417.62
($2,257,008.56)
$5,445,409.06
$37,874.20
$6,633,775.48
---------------
---------------
$24,753.13
$33,796.91
$3,419.19
$31,894.47
$93,863.70
$5.00
$6,583,728.54
$177,232.82
($277,958.27)
$56,903.69
$6,539,911. 78
$ 6, 6 3 3 , 7 7 5 . 48
---------------
---------------
f
AS OF 12/31/88
$193,125.37
$206,512.47
$145,057.85
$339,028.32
$7,698,783.10
($2,226,744.57)
$5,472,038.53
$55,842.28
$ 6 , 4 11 , 6 0 4 . 8 2 "
---------------
---------------
$32,049.53
$34,321.08
$2,688.68
$33,082.73
$102,142.02
$5.00
$6,320,220.25
$177,232.82
($247,694.28)
$ 59 , 6 9 9 . 0 1
$6,309,462.80
$6,411,604.82
---------------
---------------
. );1'
.
"
;,
"
i'
VARIANCE REPORT
JANUARY 1989
OPERATING STATISTICS
Free Transfer Rides increased 11.3% in January 1989 over 1988 due
to one additional weekday in January 1989.
Average Fare Per Passenger increased 5.3% in January 1989 over
January 1988 due to increased passenger revenue.
Diesel Fuel M.P.G. improved by 10.8% in January 1989 over January
1988 due to the use of ten ,new, more fuel efficient buses.'
Shuttle/Charter Miles increased by 52.3% in January 1989 as
compared to January 1988 due to increases in both the number of
shuttles and the distance of each.
Shuttle/Charter Hours decreased by 23.5% in January 1989 over"
January 1988 even though shuttle miles increased. This was due to
more distance covered in a shorter time than shuttles for the same
month in the previous year.
Operating Costs and Loss Per Mile decreased in January 1989 over
January 1988 due to increased revenues in January 1989.
Operating Revenue Per Hour increased by 6.4% in January 1989 over
January 1988 due to increased revenues in January 1989.
OPERATING INCOME
Other Revenue was 31.07% over budget for January 1989 due to
increased rental income from Campbell Court.
OPERATING EXPENSE
Fringes were 33.67% over budget due to the payment of uniform
allowances for hourly employees for calendar year 1989.
Utili ties were 47.72% over budget for the month due to the
inclusion of both December and January gas and electrical invoices.
On a year-to-date basis, utilities are 4% under budget.
Purchased Transportation was 100% over budget for the month due to
the inclusion of both December and January invoices for service.
On a year-to-date basis, pdrchased transportation expense is on
budget.
Miscellaneous Expenses were 42.77% over budget due to the timing
of payments for advertising. On a year-to-date basis, advertising
is 7% under budget.
M
.,~
~
All Other Expenses either approximated or were substantially less
than budgeted.
Net Operating Loss was 0.68% more than anticipated for the month
of January. On a year-to-date basis, the net operating loss was
6.05% less than budgeted.
. i .
. '
,~
I.;
/
f'
~
. ~"
..
,
PROFIT AND LOSS STATEMENT
FOR THE PERIOD 1/01/89 TO 1/31/89
MONTH ACTUAL MONTH BUDGET VARIANCE % CHANGE
OPERATING INCOME
PASSENGER FARES $60,572.46 $61,183.76 ($611. 30) -1.00%
ADVERTISING REVENUES $2,000.00 $2,000.00 $0.00 0.00%
OTHER REVENUES $5,911.60 $4,510.41 $1,401.19 31. 07%
TOTAL INCOME $68,484.06 $67,694.17 $789.89 1.17%
OPERATING EXPENSES
LABOR $105,718.61 $109,858.33 ($4,139.72) -3.77%
FRINGES $48,368.22 $36,184.24 $12,183.98 33.67%
S ERVI CES $11,645.91 $13,732.00 ($2,086.09) -15.19%
MATERIAL & SUPPLIES $26,418.84 $34,054.50 ($7,635.66) -22.42%
UTILITIES $14,467.83 $9,793.84 $4,673.99 47~72%
INSURANCE $14,625.52 $18,692.50 ($4,066.98) -21.76%
PURCHASED TRANSPORTATION $3,333.34 $1,666.67 $1,666.67 100.00%
MISCELLANEOUS $4,287.01 $3,002.66 $1,284.35 42.77% " ..
RENT $100.00 $100.00 $0.00 'O~OO%
".
TOTAL EXPENSES $228,965.28 $227,084.74 $1,880.54 0.83%
NET OPERATING LOSS ($160,481.22) ($159,390.57) ($1,090.65) 0.68%
OPERATING SUBSIDIES
FEDERAL $76,460.08 $76,460.08 $0.00 0.00%
STATE $54,807.75 $54,807.75 $0.00 0.00%
CITY OF RO ANOKE $19,985.91 $22,176.91 ($2,191.00) -9.88%
OTHER LOCAL $6,432.16 $5,945.83 $486.33 8.18%
TOTAL OPERATING SUBSIDIES $157,685.90 $159,390.57 ($1,704.67) -1.07%
NET INCOME/LOSS ($2,795.32) $0.00 ($2,795.32) ERR
j-
,
o
.: ':\
'"
.' ,
'.
,',
oJ -.;..
,
"
,
PROFIT AND LOSS STATEMENT
FOR THE PERIOD 7/1/88 TO 1/31/89
:'r:
YTD ACTUAL YTD BUDGET VARIANCE % CHANGE
OPERATING INCOME
PASSENGER FARES $421,644.60 $428,286.32 ($6,641.72) -1.55%
ADVERTISING REVENUES $14,000~00 $14,000.00 $0.00 0.00%
OTHER REVENUES $42,540.03 $31,572.87 $10,967.16 34.74%
TOTAL INCOME $478,184.63 $473,859.19 $4,325.44 0.91%
OPERATING EXPENSES
LABOR $751,265.58 $769,008.31 ($17,742.73) -2.31%
FRINGES $261,723.70 $253,289.68 $8,434.02 3.33%
SERVICES $80,660.75 $96,124.00 ($15,463.25) -16.09%
MATERIAL & SUPPLIES $200,203.86 $238,381.50 ($38,177.64) -16.02%
UTILITIES $65,790.55 $68,556.88 ($2,766.33) -4.04%
INSURANCE $120,782.21 $130,847.50 ($10,065.29) -7.69% ".-;
. ~,j
PURCHASED TRANSPORTATION $11,816.61 $11,666.69 $149.92 1.29% ,;~
MISCELLANEOUS $33,483.75 $21,018.62 $12,465.13 59.31% "
RENT $700.00 $700.00 $0.00 0.00%
TOTAL EXPENSES $1,526,427.01 $1,589,593.18 ($63,166.17) -3.97%
'.
NET OPERATING LOSS ($1, 048, 242.38) ($1,115,733.99) $67,491.61 -6.05%
OPERATING SUBSIDIES
FEDERAL $535,220.56 $535,220.56 $0.00 0.00%
STATE $383,654.25 $383,654.25 $0.00 0.00%
CITY OF ROANOKE $139,901.39 $155,238.37 ($15,336.98) -9.88%
OTHER LOCAL $46,369.87 $41,620.81 $4,749.06 11.41%
TOTAL OPERATING SUBSIDIES $1,105,146.07 $1,115,733.99 i ($10,587.92) -0.95%
NET INCOME/LOSS $56,903.69 ($0.00) $56,903.69 *********
"
.. .
. .....
, '
"
o
.' "0
,
FINANCIAL AND OPERATING REPORT
OF
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC.
GREATER ROANOKE TRANSIT COMPANY'
FOR THE MONTH OF
FEBRUARY, 1989
f"
~
. ". ,"i','~:' ,. (.. .'
'.:
..
',1,
r
J
u
.. :",::. '.: ),
":'.'i;,:,
.. l.
0'\
CO
0\
....
::0.
C
~,
E
o
U
~
~~
~t=
~~
,~ <
.~ t; "
~ C)
I-Z
.~ t=
"51 <
5~
eo
ClI
VI
~ '
-:S
::J
J;
0\
-
~~f8
. . .
NP'"l
MMO
COON
. . .
M N
-- ~ --
Il!) ....
. . .
M ~ 0'\
N M
I + +
~ CO ~
U)
. . .
0 ~ 0'\
.... ....
~ Lt'I ....
0 CO CO
. . .
c: U) U)
.... M N
..
:J
0
:r: .. ..
:J :J
.. 0 0
K:r: :r:
Q/ .. ..
g 8. 8.
Q/ ... :a
:> III
Q/ 8 0
tt: ..J
ci ~ ci
0 0
"'i'-
0"1
0'\ 0 Lt'I 0'\ M ~ ..... .... N ~
M 0'\ ~ 0'\ tti .... N
0 Lt'I .... r-:.
. . . .
co M .... M U)
0 ....
.... ....
lQ
~ L&.I
UI
~ z: >-
:;) L&.I ri >- N
lQ .... 8 V) i! L&.I
U V) :i ~',
L&.I 01( z:
ill UI !:J !:J g. 0= V) eo,
z: Z L&.I . ~ ' ,
b L&.I 0 tS 0 0 ,..J ~ >- ;. -'
V) Z IE z: ~ Z ZQ ~' ~
~ ~ ;t ~ Z 'ie
z .... 0 :;) 0
0= V) > 0= l- V) I-
"
0'1
C -- -------- --
J M ~coO'\~ .....
. . . . . I .
U ..... Lt'INN Lt'I
I + I I I +
~ en
Lt'I
0\ .....
.... .
0'\
0'\
....
0'\ 0
co Lt'I
0\ N
....
0'\
:1;
~ )(
g
<t: ~
.2 @
iO
~ ~
<t:1i ffi
I- ;:J
<eLL Q.,
0- 0
:x lil
tileS
...J
~ s:
..
-- -- -- -- --
U) 0'\ ..... M U)
, . . . . .
c: Lt'I 0 0 0
Lt'I
....
+ + + I +
.... ~ In ~ 0'\
en M N N ~
~ ~ 0'\
.
In In ..... M
..... ..... CO
In ..... N ..... 0'\
0'\ CO CO C7'I .....
0'\ c; co ~
.
In U) ..... M
..... ..... CO
:
"
..... Q/
Q/ ...
L ~ [
OJ
.... ~o
L
~..",o;:~
"u!;!g:-::
~~~z~
~';;.o:-]
Q/....:l1O
~~j)_1-
Vl 0
f
J" :J
Q 0 V)
:I: >-
1\1 ~ !
] g &
'" 0 Q/ UI
QI-~ ~
.h ~] I-
"":Jco~
:>11)0 L&.I
~ Z ~
.... ~ ~
N
0 00:1' ~
N N
~
!
g
'r-
....
~ ~ j
III
ra "'f
'C
oW ::s...
J .... ~
,~ ,0
~,
.:',1
" '
: "i~
'I'
!;
:' ~
" '
,
ASSETS
CASH
ACCOUNTS RECEtVABLE
INVENTORY
WORK IN PROGRESS
FIXED ASSETS
ACCUMUL. DEPREC.
NET FIXED ASSETS
P REPA YMENTS
TOTAL ASSETS
LIABILITIES
ACCOUNTS PA YABLES
PAYROLL LIABILITIES
T AX LIABILITIES
OTHER LIABILITIES
TOTAL LIABILITIES
CAPITAL
CAPITAL STOCK
CAPITAL GRANTS
RETAINED EARNINGS
DEPRECIATION EXPENSE
NET PROFIT/LOSS
TOTAL CAPITAL
TOTAL LIABIL. & CAPITAL
.
BALANCE SHEET
AS OF FEBRUARY 28, 1989
A S OF 2 / 2 8/8 9
$26,504.48
$296,723.98
$153,492.77
$1,169,775.04
$7,705,347.62
($2,287,322.55)
$5,418,025.07
$20,859.12
$7,085,380.46
---------------
---------------
$8,204.67
$41,593.80
$4,999.78
$31,077.66
$85,875.91
$ 5. 00
$7,078,496.97
$177,232.82
($308,272.26)
$52,042.02
$6,999,504.55
$7,085,380.46
---------------
---------------
f'
AS OF 1/31/89
$30,357.91
$278, 133. 63
$142,499.07
$699,501.61
$7,702,417.62
($ 2, 257, 008.56)
$5,445,409.06
$37,874.20
$6,633,775.48
---------------
---------------
$24,753.13
$33,796.91
$3,419.19
$31,894.47
$93,863.70
$ 5. 00
$6,583,728.54
$177,232.82
($277,958.27)
$ 56,903.69
$6,539,911.78
$6,633,775.48
---------------
---------------
," ,
,
VARIANCE REPORT
FEBRUARY 1989
OPERATING STATISTICS
Revenue Passengers decreased by 7.3% in February 1989 over February
1988 due to one less weekday in 1989.
Passengers per mile decreased by 7.7% in February 1989 over
February 1988 due primarily to the decrease in passengers in 1989.
Diesel Fuel M.P.G. improved by 10.8% in February 1989 over February
1988 due to the use of ten new, more fuel efficient buses.
Shuttle/Charter Miles and Hours increased in February 1989 over.
February 1988 due to more shuttles run in 1989.
Operating Revenue per mile decreased and operating cost and loss
per mile increased due to lower revenues and higher expenses in.'
February 1989 as compared to February 1988.
Operating Revenue' per' Hour decreased and operating cost and loss:;,
~ per hour increased due to lower revenues and higher expenses in
February 1989 over February 1988.
OPERATING INCOME
passenqer Fares were 9.19% below budget due primarily to February
having fewer operating days than the average month.
Other Revenues were 17.90% over budget due to increased rental
income from Campbell Court.
OPERATING EXPENSE
Services were 26.59% over budget due to contract maintenance at
Campbell Court (heating) and payment for annual physical exams.
Miscellaneous Expenses were 70.42% over budget due to the timing
of payments for advertising and postage meter postage.
All Other Expenses either approximated or were substantially less
than budgeted. '
Net Operating Loss was 1.93% greater than budgeted for the month
of February. On a year to ddte basis, however, net operating loss
is 5.5% ,less than anticipated.
..........
... .
, ..
:......'........:
", .....,.
~.
,:.' ,
, ,
, ..
PROFIT AND LOSS STATEMENT
FOR THE PERIOD 7/1/88 TO 2/28/89
Y TD ACTUAL YTD BUDGET VARIANCE % CHANGE
OPERATING INCOME
PASSENGER FARES $477,205.13 $489,470.08 ($12,264.95) '",,2.51%
ADVERTISING REVENUES $16,000.00 $16,000.00 $0.00 0.00%
OTHER REVE NUE S $47,857.85 $36,083.28 $11,774.57 3 2. 63%
'TOT AL INCOME $541,062.98 $541,553.36 ($490.38) -0.09%
OPERATING EXPENSES
o LABOR $862,475.26 $878,866.64 ($16,391.38) -1.87%
FRINGES $295,253.75 $289,473.92 $5,779~83 2.00%
SERVICES $98;043.47 $109,856.00 ($11,812.53) -10.75%
MATERIAL & SUPPLIES $232,415.36 $272,436.00 ($40,020.64) -14 . 6 9 %
UTILITIES $75,294.24 $78,350.72 ($3,056.48) '-3 .90 %
INSURANCE $135,407.73 $149,540.00 ($14,132.27) ,-9.45%
PURCHASED TRANSPORTATION $13,483.28 $13,333.36 $149.92 : 1. 12%
MISCELLANEOUS $38,600.91 $24,021.28 $14,579.63 60.69%
RENT " $800.00 $800.00 $0.00 :(:0 . 00%
TOTAL EXPENSES $1,751,774.00 $1,816,677.92 ($64,903.92) ~3.57%
NET OPERATING LOSS ($1, 210, 711. 02) ($1,275,124.56) $64,413.54 .;..5.05%
OPERATING SUBSIDIES
FEDERAL $611,680.64 $611,680.64 $0.00 0.00%
STATE $438,462.00 $438,462.00 $0.00 0.00%
CITY OF ROANOKE $159,887.30 $177,415.28 ($17,527.98) , -9. B 8 %
OTHER LOCAL $52,723.10 $47,566.64 $5,156.46 10.84%
TOTAL OPERATING SUBSIDIES $1,262,753.04 $1,275,124.56 ($12,371.52) -0.97%
NET INCOME/LOSS $52,042.02 $0.00 $52,042.02 ERR
f'
)}
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703-982-2222
March 27, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject: Procurement Policy
Dear Members of the Board:
I. Background:
A.
GRTC has operated under Roanoke City Procurement Code
due to nature of relationship between City and GRTC. '
Virginia Supreme Court, in the case of APCo v. Greater
Lynchburg Transit Company, recently held that GLTC, which
is organized identically' to 'GRTC ,is a .legal entity
entirely separate and distinct from theCity~
II. Current Situation:
B.
;
A.
o
III. Issues:
Federal and State grant funding requires formal adoption
of a procurement policy which complies with the
regulations promulgated by the Urban Mass Transportation
Administration (UMTA). Formal adoption of a procurement
policy such as the City of Roanoke Procurement Code is
therefore appropriate.
A.
Need ..
B. Timing
,.-
. ....
,/,,)
l';';
Procurement Policy
March 27, 1989
Page 2
IV. Alternatives
A. Adopt a resolution establishing that the Greater Roanoke
Transi tCompanyshall comply with the requirements of the
Roanoke City Procurement Code.
1. Need' for the resolution is evidenced by the fact,;
that all future grant funding requests must be'
accompanied, by an assurance that GRTC'sformal,;:
procurement policy meets UMTA's requirements.
:r;
2.
Timing will avoid the possibility of a delay
federal and state grant funding requests.
i~'\,?:~,::,
.; !;i:'~ .
. ".i,:"}I;tJ:J;....
B. Do not adopt a resolution establishing that' the Greater>:Xr:,;
~~a~~~e R~:~~~~ t g~:'r;1o~~;;m~~~P ~~d:i.th the resuirement $i.t~i!
~1" .
1.
Need will not change.
2. Timing may delay the submission of future federal
and state,grant funding requests.
V. Recommendation:
Adopt alternative A: Adopt a resolution establishing that the,"
Greater Roanoke Transit Company shall comply with the
requirements of the Roanoke City Procurement Code.
Respectfully Submitted,
cc: Vice President of Operations
Assistant Vice President of, Operations
General Counsel
, Treasure
Secretary
Director of Utilities ~nd Operations
t"
. ,
r.~-'!] r;-;1 m '
_~1-'~i'Nll0~fi'ltS!fi"';;\lfifr~",v.~~"'fi.l}~'1'l!<1!\."'~""'_ifl~' '01 r 1 ~ ~,. ":.=.
~"~~fJ:l:?;j,~~~~~,z,~~7.))?tA':&'P~~\r..~,i>M 0 0 0 0
. ,. .
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703-982.2222
March 27, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
Subject: Campbell Court Special Event Leasing Policy
I Background:
A. Campbell Court was completed in February 1987. Since
this date, GRTC has occasionally received requests from
various groups and organizations to use the mall space
within Campbell Court for special events.
B. Management has allowed non-profit groups and
organizations to conduct special events within Campbell
Court at no charge as a public service gesture and in an
effort to promote activity within the Roanoke downtown
area. These groups include the Arts Council of Roanoke
Valley and the Mental Health Association of Roanoke
Valley, Inc.
II Current Situation:
A. Management desires formal concurrence from the Board of
Directors in making the mall space within Campbell Court
available for special events in accordance with a
Campbell Court Special Event Leasing Policy.
III Issues:
f'
A. Need
B. Cost
C. Timing
";.' ~'~,",' ,";,: '
~
IV Alternatives
A. Concur in making the mall space within Campbell Court "
available for special events in accordance with the
Campbell Court Special Event Leasing Policy attached.
1. Need for special events wi thin Campbell Court is
evidenced by the demand for such events and by the
benefits derived from enhancing activity within the
Roanoke downtown area. Need, for a special" event
leasing policy is evidenced by need to resP9nd to
all such requests in an equitable and consistent
manner.
"I,:
2. Cost will be zero as the policy attached requires,
the leasing party to bear all expenses asso~iated
with a special event.
3. Timing will permit continued use of the mall;space~
within Campbell Court for special events. '
B. Do not concur in making the mall space within Campbell
Court available for special event.
1. Need will not change.
2. Cost will be zero.
3. Timing will delay use of the mall space within ,',
Campbell Court for special events until such time
as the Board might concur otherwise.
V Recommendation:
Adopt Alternative A: Concur in making the mall space within
Campbell Court available for special events in accordance with,
the Campbell Court Special Event Leasing Policy attached.
Respectfully submitted,
~~
Stephen A. Mancuso
General Manager
cc: Vice President of OperaA:ions
Assistant Vice President of Operations
General Counsel
Treasurer
Secretary
Director of Utilities and Operations
~
..',.....,...:-;. "
GREATER ROANOKE TRANSIT COMPANY
CAMPBELL COURT SPECIAL EVENT LEASING POLICY
Organizations may make applications to llse the mall s0ace within
Campbell Court for special events.
The following informat:i.'(:.Jn sbaLL
be submi t ted \d tb each ap1'l ica t ion:
1. name of applicant, 'address of applicant, contact p(~rson and
phone of applicant
2. space reqlles'ted
3. purpose of event
4. date and time of event.
Proposed event, at sole discretion of GRTC, shall not lnterf~r
with business activities of existing Campbell Court tenants.
For events requiring less than 2'1 hours occupancy of the space
requested the charge for special events shall be $175.00 for
nonprofit groups and $~\2f).(lO for profit. groups.
For events requiting
more thHll ;~ ,1 hours (H,:cupancy of the space reques t.ed the chcu'ge slw,} 1
be $:~50.00 for nonprofit gronps and $650.00 for peoflL grollj<-;. In
the case of ~ecia,l_rl_.Iblic_~~!:.yice Events, however, GRTC, in its sc,J,e
discretion, may Haivl2 the other'Hise required fee.
The~3e charges represent. Lhe "Basic Facilities Fee" and are for
/
space Old y. T II add it ion 1.0 these charges the par ty making
app],ication for the space sh'll be responsible for all
"out.-of-pocket." E)XpenSes incurred by GRTC as a result of the specinl
event.
''\', .'.,'
">
Page 2
The above 'provisions notwithstanding. occupancy for anyone
s p e cia 1 eve n t s hall not ex c e e d ,1 5 con see II t i v e d a ~':5 .
The party mak lng app1 i ca t ion sha 11 have a seenr i t y gua b:l P J:(' sent.
during the event.
The guard must report thirt~T minutes prit)r to the
start of the event. and remain ~\O minutes after the event. ha~ ended.
No food preparation or open fires shall he allowed.
Catering
shall be permitted.
The party making application shall have a temporary ADd licen~e
to serve any alcoholic beverages.
\ .~
The pa.rly making applicat.ion shall clcc\ll-up immediateJ.Y
followi.ng the event or be charged by GRTC for any "out-oi'-poi:::keV'
0.
expenses incurred for clean up.
The party making application shall post a $500 performance bOllel,
or cash., or certified check, payable to Greater Roanoke Transit
Company in the amount of $500.00, which security sludl be re turnable
..
to applicant. if facility is left clean and undamaged.
Part.y ITlRkillg nppl leatlon shn11 abide I))' and Clgree to all the
terms and conditions listed in the attached licensed agreement
in(~jucting but not limited L.o c3ncellation b~' .Licensee, ,Insurance,
indemnlficatiolJ, allocation of risk, compliance with laws regulation.
I ice n sea n (I p e rill i L s, \ I t i J i t y con n e ct. j 0 n. con t r 0 lor fa c i 1 i t y, l' i ~ hI.
to enter, action in public interest, agreement to quit premises,
assignment, notice, c:ertlfic~tion, relationship to other parLie~;, and
default by GRTC.
"
GREATER ROANOKE TRANSIT COMPANY
CAMPBELL COURT SPECIAL EVENT LEASING POLICY
APPLICATION
Name of applicant
Address
II
Contact Name
Telephone Numbers
Office:
I'Iome:
Emergency:
"
Descr ipt ion of space reques ted: _..,..,
, , ,
... ". .... -.-.-..--.---..--.-----..--..... --"~'-'--" -_._-_.._-,-_.__........_._---~._-----_..-._-~...._- .---- _._~.,._. ----._-
Purpose of event:
Datels) of event:
Time of event:
Number of attendees expected:
Tn)e of Organization (Check only one)
Non-Profit
Profit
Signa tu 1'e 0 r au tho r.i. zed 1'e p resen t.a t i ve: ",m'_'_'.._n.'___,_,u___....,___,_u_,_..,
The person signing immediately above aclo]o\\'leclges receipt oj' the
Greater Roanoke T1'an8i t Company Campbell Court Special Event LeaSiL1f?:
PolicJ' and further acknowledges that he/she understands and ::lgrees t,o
abide by said policy in event this application is approved.
For 0 r r ice use I ins e [' t d ate 0 r sub In i L t a I '" her e a p pro p ria t e )
___,__,Da t e of Appl iea Lion
Date of tentative approval
Insurance submittal
Bond submittal
__B~'sic facilities fee
__Execution of license
Date of final approval
,.-
subject to:
Basic fac:ilitif:~s i.'ee_,______,
~1i nus Bond______
Ou t- 0 f - poc!\:r" t expf.> nse s__~..__
Amount of Bond returned
submitt.al
agreement
, ""
)
The Greater Roanoke Transit Company
Post Office Box 13247
Roanoke, Virginia ~403~
LICENSE AGREEMENT
THIS AGREENENT is made this , _,_day 01'_.'____'_______'__..___.' 1\.:1 'on,.'
between Greater Roanoke Transit Company/hereinafter' referred to as
GRTC, and,__,.,____________.._______.,_
(Address)
here inaf.ter referred to as "Licensee".
(Zip)
o
WITNESSETH:
IN CONSIDERATION of the mutual covenants contained In tllis AgreemenL,
GRTC and Licensee agree as follows:
1. Licensed Space: GRTe grants to Licensee permission to u~;e the
portions of Campbell Court known as
...
hereinafter referred to as "Premises".
2 .
purpo~g :
Licensee shall use this space for the sole purpose of
---.-.----------
hereinafter referred to as "Event".
3 . Use D.9_l;,~J?_: Licensee's use of the Premi ses shall beg i n [I t. _______
0' clock on for the purpose of the Event and shall
terminate at __m__________ 0' clock on ___,_____ Hove-in
period shall begin at 0' clock on ________,_____ and
move-out must be completed by ___..____0' clock on
at ,,,hich time Licensee shall vacate the
Premises.
4. f_e_f?,-,_'I(;,~,J:!!u?,__ExJ~12Jl~:L0:S__clJ~~U-::h_~l.I~K~~_~: Licensee shaull pay to GIr\'C tilt,
cumulative total of all eipenses, fees and charges which may
arise out of Licensee's use of the Premises, including, ",ithout
limitation, the "Basic Facilities Fee", and "Out-of-Pocket
Expenses" defined below:
i\. B~.9iG......EB.s~),li.1~Les Ji'~e:, Licensee agrees to pay GRTC a
"Basic Facilities Fee" for Licensee's use of the
Prelllises."Dasic Facilities Fee" shall be defined as
the fee for the },tse of the Premises. The Basic
Facilities Fee shall be $
B. Out-of-Pocket ExpgJ.lses: Licensee agrees to pay t.o GHTC
any and all "Out-or-Pocket Expenses" incurred in
connection ,,,ith the Event. "Out-of-Pocket Expenses"
shall be defined as any and all expenses advanced by
GRTe on behalf of Licensee in connection with the event
in GRTC's complete and exclusive discretion unl~ss
otherwise identified in this Agreement.
~
~ v
5. Licensee shall pay to GRTC the Basic Facilities Fee, in advance
of the Event in form acceptable to GRTC. Licensee shall pay to
GRTC any Out-of-Pocket Expenses upon completion of the Evellt
unless otherwise agreed, in which case, Licensee shall pay said
amount on demand, therefore, by GRTC.
6. Cancellation J2x Licensee: In the event that GRTC should
determine that a reasonable basis exists for concluding either
that there has been a default, non-performance or breach of any
of the warranties, terms or conditions of this Agreement by
Licensee or that Licensee has abandoned or cancelled the Event,
GRTC shall have sole and complete discretion to declare tIle Event
to be cancelled and GRTC shall be authorized to retain one half
of Licensee's Basic Faci~ities Fee as liquidated damages.
Licensee shall also'pay on demand to GRTC an~ Out-of-Pocket
Expellses incurred by GRTC in connection with such a cancelled
Event. As security for such payment, Licensee shall deliver to
GRTC at least sevell (7) days prior to the Event a performance
bond with corporate surety approved by GRTC, or cash or certified
checli:, payable to GRTC in the amount of $ , ,,'hich
security shall be returnable to Licensee upon the completion of
the Event and return of property to GRTC in same condition as at
the commencement of the Event, or retained by GRTC to the extent
necessary to cover expenses of such a cancelled Event.
7. Insurance: Licensee shall obtain and maintain, until the
completion of the Event, bodily injury and property damage
liability insurance coverage with respect to claims arising out
of the subject matter of this Agreement. This amount of such
insurance shall not be less than:
A. In the case of bodil;v injury liability insurance, $~OO,OOO.OO
for injuries, including death, to one person in anyone
occurrence and $500,000.00 annual aggregate;
B. In the case 01' property damage insur:JllCe, $100,000.00 for
damage in allj' one occurrence and $200,000.00 annual
agljregate;
C. The above amol1nts may be met by "umbrella" covera.ge in a
minimum amount of $500,000.00.
Licensee shaJl name GRTC, City of Roanoke, SOllCln,estern Virginia
Transi t Hanagement Company, P~{rking Hanagement of SO\.lthh'est
Virginia, ATE Nanagement Service Company t.heir officers, agents,
and employees as an additj,onal insured as its interest.s III::lY
appear all the above policies.
-2-
"'fl"
"
'\
Licensee shall furnish GRTC at least seven (7) days prior to the
Event certificates evidencing the required insurance coverage and
expressly providing that such coverage shall not be call(;elled or
materially altered except after thirty (30) days prior written
notice of such cancellation or material alteration to GRTe, c/o
Director of Property Management, 15 East Campbell Avenue,
Roanoke, Virginia 24011. In the event that proper evidence of
such insurance is not so provided to GRTC, GRTC reserve~ the
unqualified right to deny Licensee use of the Premises alld/or to
cancel the Event in accordance with paragraph G above.
8. Idemni f iea tion a!1<i Allocation 0 f Hi sk: Licensee agrees to be
responsible for and pay, indemnify and hold harmless GRTG, and
City 0 f Roanoke the i l' 0 f f icers, agen ts and einployees agains t an~'
and all loss, cost or ex~ense, including reasonable attotheys'
fees, resulting from any claim or legal actiOI} of any nattire
whatsoever, whether or not reduced to a judgement, for any
liabili ty of any nature whatsoever that may arise against, said
parties in connection with the Event or in connection wi,t,h ah~T,of
the rights and privileges granted by GHTC to Licensee ilithis
Agreement, including, without limitation, any patent, tr~demark,
franchise, copyright, libel or defamation claim or sui t 'and any
claim or sui t based upon Licensee's or Licensee's agents",
servants', employees' or invitees' intentional or neglig~nt acts
or omissions. Licensee further warrants that all copyrighted
materials to be performed during the Event have been duly
licensed or authorized by their copyright owners and Licensee
agrees to be responsible for all license and royalty fees
incurred by reason of the performance and, in addition to any
provisions contained elsewhere in this Agreement, to indemnify
and hold GRTC and City of Roanoke, their officers, agents and
employees harmless from any and all claims, losses or expenses
incurred with regard thereto.
Receipt and storage of equipment or property by GRTC for Licensee
shall be at Licensee's expense and risk. Licensee agrees to hold
GRrrC harmless for any damage to or loss of any property of the
Licensee, however such damage or loss shall occur, including,
,,,ithout limitation, damage clue to GRTC's negligence.
9. COJ!u2"tL~ln<;:.:....EL.J.~i th 18\",3 aIH.;LReo;ulations.: Licensee shall compl~' ,,,,i Lh
all laws, ordinances and regulations adopted or established by
federal, state or local governmental agencies or bodies and with
all GRTC rules and regulations applicable to the Premises, and
Licensee shall require that its agents, employees, contractors or
subcontractors do likewise.
/"
1 O. Licenses and Permi ts_: Licensee shall pay promp tl y all appl ie abl e
taxes and fees and obtain all licenses or permits for use of the
Premises as required by federal, state or local laws and,
ordinances and Licensee shall provide evidence of compliance with
such f0deral, state or local laws and ordinances UpOIl d~mand,
therefore, by GRTC.
-3-
, G
,~
o
11. Utility Connection: Contracts for installation or alteration of
electricity, gas and plumbing shall be made by and at t.he expense
of Licensee with contractors approved in writing by GnTe, whicll
approval shall not. be unreasonably withheld. All such
connections and related work will be at the expense of tile
Licensee, including any related costs incurred by GRTC, ,,'hich
shall be considered as Out-of-Pocket Expenses.
12.
Contro 1 0 f Fac il i tX__,;'tncl Rj,~~_1___tSL Ent~_!:.: In permi t t ing the use (1 f
the Premises, GRTC does not relinguish the right to enforce all
necessary and proper rules and laws for the management and
operation of the Premises and the safetJT of the citizens. Duly
authorized represelltatives of GRTC may enter the Premises at any
time and on any occasion ,wi thout restrict.ion, for the enforcement
of any such rules afld laws. GRTC reserves the right to remove or
cause to be ejected from the Premises any person engaging in
dangerous, unsafe or illegal conduct and neither GRTC nor its
agents, officers or employees shall be liable to Licensee for any
damages that may be incurred by Licensee as a result of the
exercise by GRTC of such right. GRTC reserves and maintains the
absolute right to stop or prevent the Event and evacuate t.he
Premises, w~ere in GnTC's sole and exclusive discretion such
action is required for public safety, without any liability on
the part of GRTC;. Doors to the Premises shall be opened for such
Event at such times and in the manner prescribed by GnTC.
13.
Aetio.lLip Public l,nLerest : Licensee agrees that it is the policy
of GRTC to serve the public in the best'possible manner and
Licensee agrees that it, its employees and agents shall at all
times cooperate wit.h GRTC in effecting this policy and
maintaining the public faith.
14.
kt!{LS':...S'J.1Le n L_,j;,_~QlI.iL I:!:g}!!iES~!? : L ice 11 see a IS r e est 0 q II it the Pre III is e s
at the end of the term of this Agreement and leave the Premises
and any other GRTC property in the sallie condition as at the
commellcemen L 0 f the Even't I 0 rei inary ,,,ear and tear expec Led.
Licensee shaLL pay on demand to GRTC as an Ollt-9t'-Pocket Expense
cost of repair or replacement for damages deemed by GRTC in its
sole and complete discretion to be mat.erial and not as a cesult
of o..l'l:linar~' '''en r' and tear ,dlich damages occurrecl to the Premises
or al1~' olher GRTC property as a resul t of Licensee's use of the
Premises.
Licel\see shall remove all'of its materials from the Premises at
the termination time of t(;is Agreement. GRTC may remove at the
expense of Licensefo' all materials remaining on the Premises at
the termination time of this Agreement. Licensee shall be
responsible for payment of storage costs for such materials and
GRTC shall in"no way be responsible for and Licensee agrees t.o
hold GRTe harmless for loss, damage or claims \"i th respect to
materials removed or stored under the terms of this Agreement.
-4-
,
.
'\
o
15. A~~;kmrnent: Licensee shall not assign or transfer any ri ght or
interest under this Agreement, including, without limitation, the
right to receive Hny payr!lent, without GRTC's prior \vTiL1J:'n
approval of satisfactory evidence of such assignmellt and Licensee
agrees that any such assignment without prior written approval (>1'
GRTC shall be null and void.
16. Noti~~: Notice to GHTC required by this Agreement shaLL be sent.
by certi fied mail. n~t.urn receipt requested, t.o Greater H,oanoke
, ~'
Transit Company, Director of Property Management, 15 East
Campbell Avenue, Roanoke, Virginia 24011; notice to Licensee
hereunder may be sent by regular mail or certified mnil, return
rece ipt requested, to Li censee 's address RS set ou t in the f ii's t
paragraph of this Agreem~nt.
17. Cert,..i l' iC_0- tion: Tlte unde rs igned here by cert i f ies Lha t he or she
is legaLLy authorized to enter into this Agreement on bchRlf of
Licensee and to bind Licensee to the terms and concli lions
contained herein and that Licensee is legally Ruthorized t.o enler
into this Agreement.
18. RelatjgnshiE~-9-_Qj)ler, Parti~_l?: It is not intended by ANY 1)1' the
provisions of ANY part of this Agreement to confer R benefit llpon
any other person or ent.ity not a party to this Agreement or to
authorize any person or entity not a party to this Agreement
to maintain a suit pursuant to the terms or provisions of this
Agreement, including, without limitation, any claim or Sllit for
personal in.j tlr ies, property~ damage or loss 0 f pro fits or
expenses.
19. DefauJ,J___Q.Y...J";R.TG: In the event of any default, lion-performance 01.'
breach of any of the terms or conditions of this Agreement by
GHTC, Licensee agrees that GHTC's liability hereunder shall be
limited to repayment of any amount of deposit or rent previously
paid to GHTC by Licensee under this Agreement, less any
applicable SpeciaJ Facilities Charges or Out-of-Pocket Expenses.
20. Gover!!l.!!!LL~~,: This Agl'eement shall be construed and enforced
under the laws of the Commonwealth of Virginia.
21. ;;f.-:~J2~lTilL~_ PX.9v_,Ll?,lou:i: If allY provision of this Agreement should
be held invalid 01' unenforc.eable, the relllClillder of this Agreement
shaLL ['elllail1 in fuLl. force and effect. Each provision r)l'thj s
Agreement shall be valid and ~nforceable to the fullest extent
permitted by the law.
22. Co..!!)P~l~l:_~-,-..t.\g;Tee}!,-~!J:: Tlli sl' Ag reement COIlS t i tll te s the f i 11.:\1'.
complete and exclusive statement of the terms of the
understanding betl"een GHTC and Licensee. All terms and
conditions of this Agreement shall be binding llpon GRTC and
Licensee, their heirs, successors or assigns, and cannot be
modified by any oral representation or promise of any agent or
other representative of either GHTC or Licensee. Tl1is Agreement
may be modified only by written instruments properly executed by
GRTC Clt1d Licensee.
-5-
,
'C .
, '
f\
WITNESS the following signatures:
GREATER ROANOKE TRANSIT COMPANY
BY BY
TITLE TITLE
4
..
,"
-6-
..... :..,
LICENSEE
r.~-'! 1 r;~l iI
'\l4~",i:iltr3ik.~~-~~':<1if.ii''-"'a-<1';:&:~'ry)!;,,,)!:'t~ . . . :. '" ..' ..,
:;;,~c>;"".""'j.'l6;;;!.<"t;;;""'''F'''''''''''I..''''.'''''''=''''~';;>;w.'J>"':';''''~~~ ~ r 1 ~ ~~:::~,;::,,~
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box, 13247
Roanoke, Va. 24032
703.982.2222
March 27, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
Subject: Security Service Bids
I. Background:
A. Security service has been provided at the Church Avenue,
Market Square and Williamson Road parking garages under
contract with Guardsmark Inc. since March 1985. Security
service has been provided at the Campbell Court parking
garage under this same contract since March 1987,
initially on a one year term and renewable thereafter on
a month to month basis at a rate agreeable to both
parties.
B. Guardsmark Inc. proposed a rate increase from $6.59 per
hour to $7.10 per hour effective January 1,1989. Through
negotiation, this rate increase was reduced to $6.85 per
hour.
C.
Security service bids
on January 22, 1989.
firms listed below.
attached.
were solicited by the GRTC staff
Bids were received from the three
A tabulation of these bids is
1. Brown Security Service
"
2. Burns International Security Service
3. State Security
41 ~ \.'
')
Security Service Bid
March 27, 1989
Page 2
II. Current Situation:
A. Authorization of the Board of Directors is needed to
enter into a new contract for the provision of security
service at the Campbell Court, Market Square and
Williamson Road parking garages.
III. Issues:
A. Need
B. Cost
C. Timing
IV. Alternatives:
A. Authorize the General Manager to execute a security
service contract with Burns International Security
Services, the low bidder, in a form approved by Counsel
at the rate of $6.35 per hour for the initial term of one
year with the term being renewable thereafter on a month
to month basis at rates agreeable to both parties.
1. Need for a new security service contract is
evidenced by the need to acquire adequate security
services at an equitable price.
2. Cost of new security service contract will be less
than cost of existing contract and is available in
the annual budgets.
3. Timing will permit execution of a new security
service contract effective April 1, 1989.,
B. Do not authorize the execution of a new security service
contract.
1. Need will not cha~ge.
2. Cost will not be reduced.
3. Timing will 'delay execution of a new security
service contract until such time as the Board might
'authorize otherwise.
~ ~ ,.
'(~
Security Service Bid
March 27, 1989
Page 3
V. Recommendation:
Adopt alternative A: Authorize the General Manager to execute
a security service contract with Burns International Security
Services, the low bidder, ina form approved by Counsel.
Respectf:~ Submitted,
Step~ Ma~ .
General Manager
cc: Vice President of Operations
Assistant Vice President of Operations
General Counsel
Treasurer
Secretary
Director of Utilities and Operations
;-
.'
'e. '""- ,I'
,y
.."
"
I~
BIDDER
MEETS
SPECIFICATIONS
Brown Security Service
yes
Burns International
o Security Service
yes
State Security
no*
QUALIFI-
CATIONS
BID PRICE
Acceptable
$7.65/hour
$6.35/hour
Acceptable
Acceptable
$7.20/hour
*agency did not provide all of the documentation required with the bid
submission. ~
f-
..:.:...
'\---
~
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
Ap r i 1 3, 1989
\
Burns International Security
4504 Starkey Road, Suite 120
Roanoke, Virginia 24014
Ladies and Gentlemen:
I am enclosing copy of a Resolution accepting your bid for provi-
sion of security service at the Church Avenue, Market Square,
Campbell Court and, Williamson Road Parking Garages, at the rate
o f $ 6 . 35 per h 0 u r , for ani nit i a 1 term 0 f 0 n eye a r, wit h the term
being renewable thereafter on ,a month-to-inonth basis, at rates
agreeable to both parties, which Resolution was ad9pted by the
Board of Directors of the Greater Roanoke Transit Company at a
regular meeting held on Monday, March 27, 1989.
, S i nc e re 1 y, 1,0,'
~~j..~
Mary F. Parker
,Secretary
MFP:ra
pc: Mr.
Mr.
Mr.
'Jr.
//'Mr.
W. Robert Herbert, Vice President of Operations, GRTC
Wilburn C. Dibling, Jr., General Counsel, GRTC
.Joel M. Schlanger, Treasurer, GRTC
Kit B. Kiser .
Stephen A. Mancuso, General Manager, Valley Metro
f-
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ACCEPTING THE BID OF BURNS INTERNATIONAL
SECURJTY SERVICES FOR PROVISION OF SECURITY SERVICE AT
THE CHURCH AVENUE, MARKET SQUARE, CAMPBELL COURT AND
WILLIAMSON ROAD PARKING GARAGES UPON CERTAIN TERMS AND
CONDITIONS; AWARDING A CONTRACT\THEREFOR; AUTHORIZING
THE PROPER COMPANY OFFICIALS TO EXECUTE THE REQUISITE
CONTRACT FOR SUCH SERVICES; AND REJECTING ALL OTHER BIDS
MADE TO THE COMPANY.
BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that the bid of Burns International
Security Services to provide security service at the Church
Avenue, Market Square, Campbell Court and Williamson Road Parking
Garages, at the rate of $6.35 per hour, for an initial term of
one year, with the term being renewable thereafter on a month-to-
month basis, at rates agreeable to both parties, is hereby
ACCEPTED.
BE IT FURTHER RESOLVED that the Compa~y's General Manager and
Secretary are authorized to execute and attest, respectively, on
behalf of the Company, in form ~pproved by General Counsel, the
appropriate contract with the succes'sful bidder, as more particu-
larly set forth in 'the G~neral Manager's report to this Board
dated March 27; 1989.
BE IT FURTHER RESOLVED that any and all other bids made to
the Company for the aforesaid services are hereby REJECTED, and
the Company's Secretary is directed to notify each such bidder
and to express to each the Company's appreciation for such bid.
ADOPTED by.the Board of Directors of Greater Roanoke Transit
Company this 27th day of March, 1989.
APPROVED:
ATTEST:
.',\
j
./
~ ~J. /' ~.b----
Mary F. Pa~er, Secretary
f
",c-.-..,
~
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 29, 1989
Mr. Stephen A.Mancuso
General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Mancuso:
I am. enclosing copy of a Resolution providing for compliance by
the company with the terms and conditions of Chapter 23.1
Procurement, of the Code of the Ci ty of Roanoke (1979), as
amended, which Resolution was adopted by the Board of Directors
of the Greater Roanoke Transit Company at a regular meeting held
on Monday, March 27, 1989.
Sincerely,
p~
~~4.
Mary F. Parker
Secretary
MFP:ra
pc: Mr. W. Robert Herbert, Vrce President of Operations, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mr. Kit B. Kiser
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
i
A RESOLUTION PROVIDING FOR COMPLIANCE BY THE COMPANY WITH
THE TERMS AND CONDITIONS OF CHAPTER 23.1 PROCUREMENT, OF THE
CODE OF THE CITY OF ROANOKE (1979), AS AMENDED.
/
BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that the Company shall comply with the
terms and conditions of Chapter 23.1 Procurement, of the Code of
the City of Roanoke (1979), and any future amendments thereto,
for Company procurements as more particularly set forth in the
report to this Board dated March 27, 1989.
ADOPTED by the Board of Directors of Greater Roanoke Transit
Company this 27th day of March, 1989.
APPROVED:
ATTEST:
~~ 4. p~
Mary F. Pa~ker, Secretary
,-
"
':j>
. ..... ~,.'
~~
GREATER ROANOKE TRANS I T COMPANY
BOARD OF DIRECTORS
March 29, 1989
Mr. StephenA. Mancuso
General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Mancuso:
I am enclosing copy of a Resolution authorizing the leasing of
certain mall space within Campbell Court, upon certain terms and
conditions, which Resolution was adopted by the Board of
Directors of the Greater Roanoke Transit Company at a regular
meeting held on Monday, March 27, 1989.
;:::;. J. P ~
Mary F. Parker
Secretary
MFP:ra
pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Joel M. Schlanger, Tr~asurer, GRTC
Mr. Kit B. Kiser
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE LEASING OF CERTAIN MALL
SPACE WITHIN CAMPBELL COURT, UPON CERTAIN TERMS AND
CONDITIONS.
BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that the Company's General Manager and
Secretary are authorized to execute and attest, respectively, on
behalf of the Company, in form approved by General Counsel, the
appropriate license agreements providing for the leasing of cer-
tain mall space within Campbell Court for special events in
accordance with the Campbell Court Special Event Leasing Policy,
as more particularly set forth in the General Manager's report to
this Board dated March 27, 1989.
ADOPTED by the Board of Directors of Greater Roanoke Transit
Company this 27th day of March, 1989.
APPROVED:
ATTEST:
n~6.
Noel C. Taylor,
~~ ~. p~
Mary F. Pirke~, Secretary
f'
~\
GREATER ROANOKE TRANS IT COMPANY
BOARD OF DIRECTORS
Apri 1 20, 1989
Dr. Noel C. Taylor, President
Mr. David A. Bowers
Mrs. Elizabeth T. Bowles
Mr. Beverly T. Fitzpatrick, Jr.
Mr. Robert A. Garland
Mr. Howard E. Musser
Mr. James O. Trout
pear Mrs. Bowles and Gentlemen:
This is to advise you that there will be a meeting of the Board
of Directors of the Greater Roanoke Transi t Company on Monday,
April 24, 1989, at 1:30 p.m., in the Council Chamber.
~e::,;. f ~
Mary F. Parker
Secre t ary
MFP: sw
pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Earl B. Reynolds, Jr.,,, Assistant Vice President of
Operations, GRTC
Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC,
Mr. Mark A. Williams, Assv~tant General Counsel, GRTC
Mr., Joel M. Schlanger, Treasurer, GRTC
MY--:' Kit B. Kiser, Director, Utilities and Operations
vMr. Stephen A. Mancuso,' General Manager, Valley Metro, P. O.
Box 13247, Roanoke"Virginia 24032
"\
AGENDA
GREATER ROANOKE TRANSIT COMPANY
April 24, 1989 -- 1:30 p.m.
Counc i 1 Chamber
1. C all t 0 Or de r .
2. Ro II Ca II .
3. Invocation.
4. Pledge of Allegiance to the Flag of the United States of America.
5. Approval of Minutes:, Regular meeting of March 27, 1989.
6. President:
a. A report with regard to establishing a date for the annual
meeting of the Stockholders of Greater Roanoke Transit
Company.
7. General Manager:
a. Management Letter dated April 24, 1989.
b. Financial and Operating Report for the month of March, 1989.
c. A report recommending purchase of auto liability and physical
damage insurance coverage with Carolina Casualty.
d. A report recommending that the City of Roanoke be requested
to dedicate $32,187.00 of the net profit derived year to date
from Greater Roanoke Transit Company's parking operation to
the Company for the purpose of satisfying its UMTA Section 3
program funding share requirement; and authorization to
resubmit the capital grant application in the revised amount
of $718,590.00. '
e. A report recommending authorization to fi le an application
with the Urban Mass Transportation Administration for finan-
cial assistance for fiscal year 1990.
8. Reports of Committees:
a. A report of the Budgpt Review Committee recommending approval
of the Fiscal Year 1989-90 Operating Budgets for the GRTC
Transit Operation, and the Campbell Court, Market Square and
Williamson Road Parking Garages. Howard E. Musser, Chairman.
9. Other Business:
10. Adjournment.
~,Q.
\
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
April 20, 1989
Mr. David A. Bowers
Mrs. Elizabeth T. Bowles
Mr. Beverly T. Fitzpatrick, Jr.
Mr. Robert A. Garland
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
Paragraph I, Article II of the By-Laws of the Greater Roanoke
Transit Company provides that the Annual Meeting of the Stock-
holders will be held during the month of June each year at a day,
time and place to be from time to time fixed by the Board of
Di rec tors. Wi t h your concurrence, I respec t fu lly recommend t ha t
the Annual Stockholders' Meeting will be held on Monday, June 26,
1989, immediately following the regular meeting of the Roanoke
City Council scheduled for that date in the City Council Chamber.
Sincerely,
~t.
'~
Noel C. Tayl
President
NCT: sw
pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Earl B. Reynolds, Jr.~ Assistant Vice President of
Operations, GRTC
Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC
Mr. Mark A. Williams, Assistant General Counsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mr. Kit B. Kiser
~. Stephen A. Mancuso, General Manager, Valley Metro, P. O.
Box 13247, Roanoke, Virginia 24032
f.-i',:
~...--, ';.l~
r
<'f!~
~..."
, " '.. ! r;.1 m .',"
Wjll&11~""~"ff;;!~~lli1l'c).;"~%'!f4lt:~;\,\:~'~!_~1\i1~ . , 't~':''ll~,,',~
,V,','li'"",-',!C,",,', "'~~"'... ;,_..'i '.S'''':'';;;'N''''_~~ ~ r 1 ~ ~.,"'",.,"'~
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
MANAGEMENT I.E'l'TEH
April 24, 1989
SERVICE REALLOCATION INFORMATIONAL MEETINGS AND PUBLIC HEARING
.(
In preparation of making the type of servite reallocation
recommendation referenced in the proposed FY 90 budget for GRTC's
transit operation, management will be conducting a series of four
informational meetings in June 1989. The purpose of these meetings
is to provide the public an opportunity to examine the service
reallocation recommended by GRTC's Task Force 90 Committee and to
comment on this recommendation. All such comments ",d II be
documented and made part of the record of the public hearing
scheduled for the ,June 1989 Board meeting. Upon rev iew and
consideration of all comments received, a specific service
reallocation recommendation will be submitted by management for
Board consideration in July 1989.
UPCOMING PROMOTIONS
Nationa lly, trans! t is to be recognized for its contribution toward
improving the environmental and general wellbeing of the
communi ties it serves. In conjunction with National Clean Air
week, May 1st through the 7th, GRTC's services will be recognized
by, the American Lung Associations Roanoke district, for its
contribution toward improving the quality of air within the Roanoke
Valley. During this promotion, the American Lung Association will
encourage area residents to take advantage of GRTC's services as
the best "vehicle" for improving air quality.
In conj unction with National Transit Appreciation Day (May 17th)
sponsor.ed by the American Public Transit Association and the
Nationa 1 League of Cities, GR'rc' s services will be recogni zed for
it's role in promoting economic development and improving the
overall quality of life within the Roanoke Valley. During this
promotion, GRTC will conduct "Metro AM", an event \-Thien will
provide information about the nature of and manner in which GRTC
provid~s its services through discussions and a bus operator role
a play ing exercise. Members of the Board are invi tec1 to attend.
vl- Formal jnvitations are forthcoming.
, :',:
",:' ~i
(
!
\'l
(
~ ,:
__:,':_1,
:- :~,;i :
'"
I
"
FINANCIAL AND OPERATINr, RBPORT
OF
SOUTHWESTERN VIRGINIA TRANSIT MANAGEM~NT COMPANY, 11'1(:.
GREATER ROANOKE TRANSIT COMPANY
FOR THE MONTH OF
MARCH, 1989
f'
. ",
'; .
, i
. :',
i,
\,"
"
. ;'t
'(~
..::,
:J.
C
IV
0.
E
o
U
.'
...
c::
E~
~J:
~~
~ ~ ',.
.~ tn
c
~C)
I-z:
'E J::
"51 -(
.~ ffi
0-
o
\
i
'-: !
c
..
lU
~ti
lU I
3
-5
:J
~
, i
I
I
"
(
"-
"-..
r ;.;< ~ 13'
J! Lr ,..., ""
'" '<t ~
U ~
I I I
ro
r:c N ro 'Cl
a-. C1\ LCl 'Cl
~ . .
N ....
l- I-- -
.... r-. 0 .... C1\ ..... r-.\ "'I ~
ro .... LCl N \0 ....
c~ '<l ro N N .... ~ I
0; I.C . . . .
0.1 :x., '" l'" F:l ~ .... LCl C1\ I
C\ C'-: M
.... .... ....
f- - -
I'
", ;
. .
'.'\'
~)
C1\
CIO
tn
U
i=
!!l <II
1- ~
-t~
1_ <II lU
~~~~
Z g ~ ~
O~ ti~
i= ~ 0 0
-t....UJ
IY. . ci. ci.
~:3'OJ
o
..
:J
o
:1: :; ~
.. 0 0
~; I 1:
~ ~ ~
r. C\
l\J Vi ~
~ 0 0
ex:J-I
0, ci. ti
0:)0
Q\
....
":l. .
.~ .
ll>
01 . . .~
f: .
J! a r-.
-"~ ..: U u-:
+
or:.
u,
I, J- ro
I- OJ
C\ LCl
~ M
C1\
OJ
C\ ,...,
.... M
"
t'!
~
~
III
:>-
,0
,l(
~ ..
13~
U ~ ~
Kl t'! ~l..
~ ~ ~~
~ ~ ~ ~
cn.n....
. ~] ~ ~
<lI 0 e r!
l\J I- l\J <II
l_ ~::>
U. <(<(
l{]
1-
o
Z
III
~
l.LJ
Ul
::I:
l.LJ
III
III
<
Q.
~
I-<
U
~
o
::I:
<
o
~
(J
...J
0:(
III
'" ~ ~
N '"
" M ~
....
I +
- -
~ o:l
Ll'I a
C1\ \0 o:l
..,. M
N
I- - 1- ~ -
..
C1\ a
'Cl .... I~
~
M"'"
N
,... - - - -
~ )(
,Cl
~ U '15
.2
'jij 0 '\j I
t::> ) X
l\J
W 1 -
- :J Ii 'jij
u. lJ
~ 1 ~
lJ1
:J ~ Ii:: 0
U
-1:
I
<(
o
~
u:
~
::J
o
U
::I:
o
Ii:
H
>
~
o
:.:
<
o
~
'i>'! ,a\". ~~, ,,~ ~
1"'- v\ u: \l:' ",
M '" rr.. t~'.J ~'
,'" ....
+ f + + +
"'" (VJ ,..., 1.C N
o.n ,..., N C> M
;-.. N -' cv; <",'J
. ~ ~
.... C'.' 0:- c::
00 C(, 0'
1.0 ~. <:: c c:
0' '..!:; 1(; <,0 ~
":. .... (]. :"i ,....,
"'" '<t C', -"
00 co 0',
'tl
Qj [
:J
L t:
OJ <II
p :> 0
\. lU
'" ex: ]
.c: iii C:
1:1 U 0 0 j
j! "- ?;
\II -
:J ~ ?l
tl ~.. 0 ..
<II ... :J ,~ 0
t: :) n I-
v ,C: 0
n III
@
I-
<(
ffi
n.
o
~
:::!
~
III
e>:
(lJ
Ul
::r.:
l.LJ
III
III
<
Q.
...J
~
o
I-
Cl
.-J
H
F-
~
~
~
l.LJ
r=
~
~
:>-
r.
r.
::;l
III
:>-
T-
I-<
'~
C
:J
o
J:
<II r.
";;I :J :J
C C 0
o <II 1:
.~I-~;a
".o!k:-
.... :J c' 0
0' II) 0
<71 Z
o ,~
<( ~
ffi {
n."tI ,
o~
II) 'tl
~ ~
o
J.:
C1
...J
S
>!'
t'l
III
~
ro
...J
o
o
u
...J
~
o
I-
~""(:;j
~..,.~
VI
>.
~
III
>.
<
o
Ul VI
~ >
H rtl
I- -a
~ j~
{11
Q..
o
~
'r-
....
VI f
~8
'f
::J r-
.... r1
'1i1l 0
I-
:,
c;'"
(
t'
"'-,
,
. i'
VARIANCE REPORT
MARCH 1989
OPERATING STATISTICS
Passengers per mile decreased 5.0% from March 1988 to March 1989
due to an increase in revenue miles and a slight decrease in
revenue passengers.
Diesel Fuel M.P.G. increase 13.9% in March 1989 over March 1988 due
to the use of ten new, more fuel efficient buses.
Shuttle miles and hours decreased in March 1989 due to fewer
shuttles run than in 1988.
Non-Revenue Miles and hours increased in March 1989 over March 1988
due to new driver training.
Operating Revenue, cost and loss per mile decreased in Mal'ch 1989
as compared to March 1988 due to the increase in mileage in 1989
and decreased expenses.
Operating cost and loss per hour decreased in March 1989 verses
March 1988 due to a~ecrease in operating expenses in March 1989.
OPERATING INCOME
Passenger Fares were 5.39% over budget due to an increase in
monthly pass sales, student fares, and adult cash fares.
Other revenues were 35.2% over budget due to increased rental
income from campbell court.
OPERATING EXPENSES
All expenses either approximated or were substantially less than
budgeter] for the month. This w?s primarily due to the timing of
payment s for advertising, travel, printing, and Campbell Court
services. In a~dition, GRTC received a credit for tires and tubes
in March, and electricity r~~es have been reduced.
Net operating loss was 28.59% less than budgeted for the month of
March 1989. On a year to date basis, net operating loss was 7.28%
less than expected.
,
(-'
ASSETS
~
CASH
, ACCOUNTS RECEIVABLE
INVENTORY
WORK IN PROGPESS
, FIXED ASSET S
ACCUMUL. DEPREC.
NET FIXED ASSETS
P REPAYMEN'l'S
TOTAL ASSETS
LIABILITIES
ACCOUNTS PAYABLES
PAYROLL LIABILITIES,
TAX LIABI LITIF.:S
OTHER LIABILITIES
/
\,
'l'OTAL 1,1 ABILITIE S
CAPITAL
CAPITAL S'1'OC1o;
CAPITAL GRANT S
RETAINED EARNINGS
DEPRECIATION EXPENSE
NET PROFI'I'/LOSS
TOTAL CAPITAL
TOTAL LIAR II.. & CAPITAlJ
BAIJANCE SHEET
AS OF MARCH 31, 1989
1\ S OF 3 / 31 / 8 9
$173,541.70
$235,507.12
$156,980.01
$1,629,019.36
$7,707,097.87
($2,317,636.54)
$ 5 ,389 ; 461 .33
$ 12, 6 62. 25
$7,597,171.77
---------------
---------------
"
$7,484.99
$52,171.86
$3,777.94
$30,028.77
$93,463.56
$ 5. 0 0
$7,574,837.29
$177,232.82
($338,586.25)
$90,219.35
$7,503,708.21
$ 7, 597, 171. '7 7
-~------------- -
-.---------------
f'
A S OF 2 / 2 8 / 8 9
$26,504.48
$296~723.98
S153,492.77
$1,169,775.04
$7,705,347.62
($2,287,322.55)
$5,418,025.07
$20,859.12
$7,085,380.46
---------------
---------------
$8,204.67
$41,593.80
$4,999.78
$31,077.66
$85,875.91
$ 5. () 0
$7,078,496.97
$177,232.fl2
($308,272.26)
$57.,042.02
~6,999,504.55
$7,085,380.46
---------------
---------------
..
11:'
,
(-'
, i
OPERATING INCOME
" PASSENGER FA RES
ADVERTISING REVENUES
OTHER REVENUES
TOTAL INCOME
OPERATING 'EXPENSES
.' LABOR
FRINGES
SERVICES
MATERIAL & SUPPLIES
UTILITIES.
INSURANCE
PURCHASED TRANSPORTATION
MISCELLANEOUS ..
RENT
(
TOTAL EXPEN[;gS
NET OPERATING LOSS
OPERATING SlIBSIDIES
FEDERAL
STATE
CITY OF HOAlI/OKE
OTHER LOCAL
, TOTAL OPERl\'I'ING SUBSIDIES
NET INCOME/] .OSS
(
PROFIT l\ND LOSS STATEMf,NT
FOR THE PERIOD 3/01/89 TO 3/31/89
MONTH l\CTUAL
$64,478.93
$2,000.00
$6,098.12
$72,577.05
$ 10 3, 5 8 2. 2 3
$31,048.22
$2,589.35
$23,167.48
$8,980.14
$14,625.56
$1,666.67
$638.34
$100.00
$186,397.99
($113,820.94)
$76,460.08
$54,807.75
$19,985.91
$6,290.41
$157,544.15
$43,723,.21
J-
MONTH nUDGE'l'
$61,]83.76
$2,000.00
$4,510.41
$67,694.17
$109,858.33
$36,184.24
$13,732.00
$34,054.50
$9,793.84
$18,692.50
$1,666.67
$3,002.66
$100.00
V AR lANe I'~
$3,2(lr1,17
$0,00
$ 1, 5 WI . 71
$4,887..88
($6,271i.10)
($5 ,13~ .02)
($11,lt12.65)
($10,887.02)
($8U.70)
($4,06(, .94)
~~O.OO
($2,3(;4.32)
~~o.OO
?, ClI ANGE
"i.39%
(1.00%
15.20%
7.21%
--<).71%
-]4.19%
-R 1.. 1 H
-31.97%
-fl .31%
-21.76%
o.no%
-7 fl,' 74%
n.OO'li
$227,084.74 ($40,681i.75) -J7.92%
($159,390.57) $45,5(,9.63 -2n.59%
$76,460.08
$54,807.75
$22,176.91
$5,945.83
$159,390.57
$0.00
$ O. 00
$0.00
($2,191.00)
$34,., .58
($1,81(,.42)
$43,723.21
n.oo%
0.00%
--C).88%
5.80%
-1.16%
ERR
"
('<;
'-.
PROF] '}' 7\ND LOSS ST7\'rF.MFtJ'1'
FOR 'I'lm PERIOD 7/1/88 TO 3/31/89
YTD 7\ C'J'UJ\ I.. Y'J'D J\UDGE'I' VAHI7\Nel': % <,II7\Nr :1':
OPERATING ] NCOf':l E
PASSENGER F'AHr:s $541,684.06 $5S0,653.R4 (Sn,91l9. 'IH) -] . I, 'I %
7\DVERTISINC RIWENlms $18,000.00 $]H,OOO.oo, ~~o .llIl o . II fl %
OTHER REVE NUB ~~ $53,955.97 $40,593.69 $U,362.:>:t J 2. ";'%
'l'OTAL INC0t-1E $613 ,640 .03 $609,247.53 $4 ,3()2 .''1' 0./7.%
OPERA'l'ING EXPl:: NSES
LABOR $966,057.49 $988,724.97' ( $ 2 2, 6 (j 7 . ,I H) -2.'.llJ%
FRINGES $326,301.97 $325,()58.16 $643.111 o .:'n%
SERVICES $100,()32.B2 $123,588.00 ($22,9')5.11:) -1 8. '-,"/ %
MATERI7\L & SUPl'l,IES $26],128.72 $306,490.50 ( $ 4 5 ,36 1 . "/ n ) -14.110%
UTILITIES $84,274.38 $8R,144.56 ($3,870.IH) -4. J 'J%
INSURANCE $150,033.29 $16n ,232 .50 ($10,199./1) -lo.n?%
P URCHA S En 'I' HANSPOR'J'A')'ION $15,]49.95 $1'),000.03 $149.":'> 1.110%
MISCELLANEOUS $39,239.25 $27 ,on .94 $] /. ,215 .,',1 4 5 . :' (l %
( -" RENT $900.00 $900.00 $ O. (I (I O. II (I %
'l'OT AI.. EXPENSES $1,943,717.87 $2,043,762.66 ($]00,044.'I'l) -4.'10%
NET OPER7\'J'] NG I,OSS ($1,330,077.84) ($1,43'1,515.13) $104,4J7.:'1) -7...' n '1;
OPERATING sunr; 1 DIES
FEDERAL $688,]40.72 $6Rf1,140.72 $ O. Ilfl 0.011%
STATE $493,269.75 $493,269.75 $0.011 0.(10%
CITY OF H01\NOI< 1< $179,873.21 $19'),,')92.19 ( $ It) , 7 1 R . q rq -9 . n H %
OTHER LOC 1\1, $59,013 .51 $5.1,512.47 $5,501.fllj 10. ::n%
'I'OTAL OPER^,I'HJ,: SUBSIDIES $1,420,297.19 $1,434,515.13 ( $ 1 4 , 2 ] 7 . q ,I ) -0.'11)1;
NET INCOME / I ,os ,',; $90,7.19.35 $0.00 $ (10 , 2] 9 . . ~ " Eli"
f-
(
"
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
April 74, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Meniliers of the Board:
Subject: Auto Liability and Physical Damage Insurance Coverage.
I. Background:
(
A.
Auto liability and physical damage insurance coverage
policy with C~rolina Casualty expired on April J, 1989.
This coverage provided for losses up to the value of the
rolling stock and $5,000,000 for liability losses.
B. Quotations for replacement insurance coveraqe were
received from two insurance companies and from the
Virginia '1'ransi t Liability Pool. A summary of these
quotations is attached.
C. Replacement insurance coverage vias purchased on Ma rch 31,
1989 \o1i th Carolina Casualty which provided the 1mvest
quota tion for this coverage. Purchase wa s made
contingent upon approval of the GRTC Board of Directors.
D. Previous annual premium for auto liability and physical
damage insurance coverage was $174,416. $lR4,476 has
been budgeted for FY 1~90.
II. Current Situation:
f'
A. Purchase of the replacement insurance coverage ~equires
action by the GRTC Board of Directors.
(
''\ ~
III. Issues:
--
( "
" A. Need
B. Cost
IV. Al t~ernati ves:
A. ~prove the purchase of auto liability and physical
damage insurance coverage (option 1) with Carolina
Casualty.
1. Need for the coverage is emphasized by the financial
risk associated without having such insurance.
There is always the potential for a loss and large
settlement. The latter could exceed not only the
premium but even GRTC's ability to pay.
2. Cost of the coverage is $170,903 for one year and
can be funded within the existing and proposed
budgets for insurance.
B. Do not approve the purchase of auto liability and
physical damage insurance coverage (option I) with
Carolina Casualty.
1.
Need for the coverage will not change. There are,
of course, other options including going without
insurance but these options are either more
expensive than necessary or they are considered to
be financially risky.
(
2. Cost will depend on the alternative option chosen
and on the amount and nature of GRTC's loss
experience.
V. Recommendation:
Adopt Alternative A: Approve the purchase of auto li~bility
and rhysical damage insurance coverage (option 1) with
Carolina Casualt~.
Res~~~~u y submitted,
7!lt !1JrJ6fI(~
Step ,n A. Ma;r~o
General Manager
f'
cc: Vice President of Operations
Assistant Vice President of Operations
General Counsel
Treasure
Secretary
Director of Utilities and Operations
1:'
:,1.0 (V) """ .-4 co
r- r-
,,2; CO N 0 0 N N
0 r;, 0 ~ CO """ N
,....~ ~
'+- J, 0 ..... ..... ..... L() r-
'g; > CO N 0 0 0 Cl
..... N C N 1.0 CO
L() <:( >- -1<, ~
z l- N """ 1.0 C) 1.0 Z
Z ... ..J 0 """ """ C) """ :;: =-it
0 ..J <:( Ct> L() """ C) """ C) 0
.... 0 ::> z z
I- ex: Vl M 0 """ ..... L() ~ ~
e.. 5 5 N N """ N 1.0 Z Z
0 ..... ..... ..... => :::>
w
>
'=t ...
Vl
Vl 0 C) 0 0 0
z W LO M CO CO co
0 ex: <.0 ill N N N
..... t!l ..
I- 0 LO <<:I' 0 0 Cl
e.. ex: LO N CO CO co
0 e.. ..... ..... co ..... C) ......
w
> ~-
..... V}
M Vl n:
Vl 0 0 C) 0 0 0 co ......
z w 0 M M 0 M 0 .V) LI..
,0 ex: r;, lO M ~ M ~ fV) I-
..... t!l ~ n: ......
I- 0 M """ CO .-4 Ct> ill to 0 oc-
e.. ex: ..... N M N L() """ C I.L. ......
0 e.. ..... ..... ..... N -'
Lu
-' -'
en e:(
...... =>
Vl Z
W Z
> 0 z
...... e.. e:(
N Vl Vl 0
Vl 0 0 0 0 0 C) 0 w
'2: w 0 M M C) M 0 (V) ex: z
'0 n: """ ~ ~ 0 0 ~ 0 w
..... t!l ~ w
I- 0 L() """ 0 ..... ..... \0 h en en
e.. ex: N N L() N ...... N 0; 0
0 e.. ..... ..... ..... ..... 0 --'
--' =>
:::> 0
0 :;:
3:
U w
l- e<:
..... <:( >- n: w
z I- LO co M M r") t!l ::c
z .... --' M \0 0 0 0 I-
'0 ..J ex: M L() Ct> Ct> m
..... 0 ::> ~ w
I- ex: Vl N co 0 0 c. u Vl
e.. e:( 5 L() ..... r- ...... t, Z LLl
0 U ..... ..... 0 ..... 0 H W
ex: V!
=> V!
U 0
U -'
0 z
::c ......
t!l w U
2: t!l N """ \0 \0 t.D e:( 0
..... e:( N Ct> ~J ..... ~I W 0
I- 0:: 00 L() """ """ .q 0
Vl W ~ e<:
..... > Ct> """ """ """ <ol- 0 Ln
X 0 L() ..... r- ...... ,---- I.L. N
loJ U ..... ..... 0 ..... 0 ~, ~ <A
W
--'
c:o
e:( 0
l- I- 0 0 0 0 0
2: U 0 C) 0 ~ 0
::> ::> 0 0 0 0
0 0 . L()
:IE W 0 L() M 0
e:( 0 C) ..... N .....
,.
z
0
0 Cl 1-
w W l!)
V! l- V) 0
l- e:( V! Vl e:( 0 u
..... c:o w 0 ro .....
l- I-' :IE V! U e<: ld
..... W ...... l- V! l- e:( Vl
:IE >- H t!l --' \/) 0 0 V) z e:(
..... I- ;:;:. e:( :E 0 --' w 0 w u
'-' ...... ...... :IE w ::> u I- U \/)'
--' -' e:( => .... '0 u ~--
( 'I ...... 0 -' :E --' w w --' W l!l
co 0 e:( w e:( l- e.. ex: V) 0:
" ,..(I e:( <:> --' > 0:: Z U x z e:( 0
't!l H 0 5 e.. 0 w w 0 u 3:
<:( --' --' ... Cl. ....
0:: 0 ..... e:( -' l- X --' l- I- -'
w 0 0 V) => e:( ...... w <:( ..... \/) <.(
> I- 0 >- l- I- 0 I- 0 0:: I-
0 ::> :c u 0 0 z 0 0 0 <=>
u e:( LO Cl. e:( l- e:( <=> l- e:( :;: 1-
a~T~
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703-982-2222
April 24, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
Subject: GRTC Funding Share of Capital Grant.
I. Background:
A. Board of Directors authorized capital grant application
in October 1988 for the purpose of making the capital
acquisitions listed in attachment one. The GRTC funding
share for this application ($9,186.00) was obtained from
the sale of six older buses.
B. Capi tal grant application was submitted to the
appropriate federal and state agencies (UMTA and VDOT
respectively) . These agencies were not expected to
respond to the application until March 1989.
C.
VDOT responded to the application on March 10, 1989
providing notice that there were not sufficient funds
wi thin the UMTA Section 9 program, controlled by the
state, to award any capital assistance grants.
Furthermore, VDOT also advised that the state would be
unable to provide more than 60 percent of the non-federal
share of capital grants regardless of the availability
of UMTA Section 9 program funds. Even 'if these funds
were available, therefore, acceptance of the grant would
have required Board/ authorization to provide the
increased GRTC frinding share shown on the following page.
"
f'
.
...
.:<";
Board Report
April 24, 1989
Page 2
D. Management reviewed alternatives to the original capital
grant application with UMTA and vnOT representatives
reaching the consensus that since the UMTA Section 9
program fund from which GRTC, must first seek capital
assistance was depleted, GRTC would be eligible to
request capital assistance from the UMTA Section 3
program fund.
II. Current Situation:
A. Capital grant application needs to b~ resubmitted
requesting UMTA Section 3 program funds. Section J
funding, however, requires a larger local funding share
than does Section 9 funding (25% versus 20%), and
compensating for this 5 percent funding difference
warrants a reduction in the total grant ,amount as
described in attachment one yielding the following total
funding shares.
Federal
Share
$538,942
75% of total
Local
Share
State
GRTC
107,788,,,
71 , 860
15% of total/60% of local
10% of total/40% of local
Total
$7l8,590
"'I'
\
'"
Board Report
April 24, 1989
Page 3
B. GRTC has $39,673 within its capital reserve account and
an additional $32,187 is potentially available from the
net profit derived year to date from GRTC' sparking
operation. These parking operation funds belong to the
Ci ty of Roanoke and dedicating them to GRTC for the
purpose of satisfying its UMTA Section 3 program funding
share requirement requires City of Roanoke approval.
III. Issues:
A. Need
B. GRTC funding share
~ c: Timing
IV. Alternatives:
A.
Request City of Roanoke to dedicat~ $32,187.00 of the net
profi t derived year to date from GRTC' s parking operation
to GRTC for the purpose of satisfying its UMTA Section
3 program funding share requirement and, following
appro~al by the City of Roanoke, authorize resubmission
of the grant application in the revised project amount
of $718,590 and execution of the appropriate grant
agreement and accompanying documentation by the General
Manager in form approved by General Counsel.
(
1. Need for the additional funds is evidenced by the
fact that obtaining the necessary UMTA and VDOT
funding will require a GRTC funding share equal to
$71,860.00. Need for the total grant amount is
evidenced by the importance of completing GRTC' s
operations, m~intenance and administrative facility
as designed and the importance of making the other
capi tal acquisitions listed in attachment: one.
2. GRTC funding share will increase substantially as
compared to the original application but will be
slightly less than the amount GRTC would have had
to consider .providing in order to obtain the
original total grant amount had UMTA Section 9 funds
been available.
3. Timing will permit consideration of the request by
City of Roanoke in May, 1989 and submission of the
Section 3 application immediately thereafter if the
request is approved.
"
I:"
t
r"
~ )
Board Report
April 24, 1989
Page 4
B. Do not request City of Roanoke to dedicate $32,187.00 of
the net profit derived year to date from GRTC's ,parking
~peration to GRTC for the purpose of satisfying it:s UMTA
Section 3 program funding share requirement.
,
1. Need for the addi tional funds will not change.
Using only the funds within GRTC's capital reserve
account, the most GRTC could obtain from UMTA and
VDOT would be $357,000.00, necessitating that the
majority of ,the acquisitions listed in attachment
one be' forgone "
2. GRTC funding share will not be sufficient to obtain
the total UMTA and VDOT funding needed.
3. Timin~ will delay consideration of request by City
of Roanoke until such time, as the Board might
approve otherwise.
V.
Recommendation:
Approve Alternative A: Request City of Roanoke to dedicate
$32,187.00 of the net profit derived year to date from GRTC's
parking operation to GRTC for the purpose of satisfying its
UMTA Section 3 program funding share requirement and,
following the approval by the City of Roanoke, authorize
resubmission of the grant application in the revised project
amount of $718,590 ~nd execution of appropriate grant
agreement and accompanying documentation by the General
Manager in form approved by General Counsel.
:;V~tted'
Step~ A. Mancuso
General Manager
cc:
Vice President of Operations
Assistant Vice President of" Operations
General Counsel
Treasure
Secretary
Director of Utilities and Operations
f-
~
DESCRIPTION AND JUSTIFICATION
(
Bus Lift. . . One addi tional bus 1 if t is needed for tlle
new garage facility to perfonn general maintenonce
and certain maintenance tasks that requiTe that the
vehicle be off the ground.
Bus Vacuum System. .A vacuum system is nee~ed for the
new garage fa,ciflty to propf'!rly clean and maintain the
buses, whic}, will extend the life of the bus interiors.
Miscellaneml s Shop Equipmen t. . . Numerou ~:\ i tenlf:~ fIre
needed to replace worn shop tools and equipment used
to perfOl'Hl [nain tenance tasks in the garage.
Bus stop Si\.:fnS. . .New signs and posts are needed to
clearly mark the stops for new and regular passengers,
and to identify the GRTC service routes to the public.
Information Cen Ley Restrooms. . . Restrooms <::11:(:'. needecl on
the first fJoor of Campbell CoUrt for the convenience of
the GRTC pal~rons who have expressed dissatisfaction wi th
having to tlavel to the third floor of the mall to
existing restrooms.
Radio EquipF1cnt. .Curn~nt radio corrununications system
is approxirnateTy 12 years old. Operational deficiencies
in certain components of the system; coupled with the age
and frequency of maintenance required, severely threatens
the system'[ reliability.
Furniture aJid Equipment. . .Replacement furniture and
equipment: w-Tll1)e requi-red to furnish the new garage
and adminisl rative facility.
CampbelJ C01: r-t Improvements. . .A number of capi tal
improvemel~;t-::: to Campbell Court are needed. First,
leasing Ulf~ remainder of the space within CampbelJ
Court is m01'3 I ikely to occur if GRTC could improve
the space t<' suit tenanh3. Second, capital improvement
funds are Deeded for those general maintenance items
which qualiTy as a capital expense. Such improvements
incl ude ::d,gTlage, replacement doors and floor Bv,rfaces,
furnishinys and furniture, plants, security can~ras and
miscellaneo\! s equipment. Th irdly, iinprovernent 8 to
existing HVI\C system are needed to maintain proper
temperatu,-'(' t.hroughout the facility.
I'
ESTIMATED COST
$35,000.00
$60,000.00
$'lS,OOO.OO
$32,000.00
$:~B,OOO.OO
$300,000.00
$100,000.00
$161,000.00
,
,,-
f
'.
DESCRIPTION AND JUSTIFICATION:
Supervisory \]ehicle8. .'rwo (2) 1983 model Nisf,an
Sentra ve"Fl-ic'les cu-e presently used for street super-
vision of transit operations and one (1) 1979 Dodge'
Van is used to transport operators to'and from the
transportatiun center. 'These vehicles are quj ck] l'
reaching the end of their usefulness and the costs
to maintain these vehicles, both in parts an~ labor,
continues to increase.
Bus Shelten~. .GRTC currently has no bus shelters
along any of its routes. A number of locations have
a suffich~nt number of :r5ders to warrant a s11elLer
against inclrment weather.
Mobile Sweep.:-:r/Sl;yubber. . GRTC currently cJ eans the
garage and tt'rI1linal facilities with manual equipHlsnt,
which is very labor intensive. A riding sweeper/
scrubber is needed to maintain the concrete fJoor
in a mQre ef f icir!nt manner, as weLl- as a cleaner
surface than is possible under the current InE,thod.
Destination Signs. .Service changes which already
have and wiLC<::ontinue to effect the destinaU on of
various routes necessitates the need for a new set
of destinati(lD signs for every bus.
Maintenance [;ervice Truch. . .A 1977 ChevroJE'l t: ruck is
currently ufy.d as the service vehicle for the Haintenance
Department. While currently functional, it is expected
that ever increasing maintenance and repairs will be
required to ]'eep thir:: vehicle operational. AtJditionally,
the maintE:?nc~1'ce [:taff is responsible for snow removal at
all of GE'l'C'i:' fa_cilities, a task made more djfficult due
to the lack vi four wheeJ drive on the vehicle currently
in use for tl,is purpose. A four wheel drive truck with a
permanently clffixed blade for snow removal will therefore
replace two trucks and enable GRTC to meet its service
requiremenlr::: .
Coin-Count j nu and Sorting Machine. . . The pre[~ent. coin
machine is-t~velve years-old a11(1 frequently jams. Its
mechanical p2~tS are becoming unreli~ble. GRTC must
count and sarL approximately $40,000 in coins per month
from farebox r..'eceipts. The volume of coins received
would prohibit a manual countingfshould the current
machine becowe inoperable.
ESTIMATED COST
$43,750.00
$3r),OOO.OO
$20,000.00
$19,000.00
$17,800.00
$7,000.00
,~ :..
,
;--:' ,
\
DESCRIPTION AND JUSTIFICATION:
Purchase SYG!em-Wid~ Map Display. . .There is
currently no system map available for passengers
and potential passengers to use to determine the
service area of the tnmsit operatiori. OncE' installed
at the Campbell Court Transportation Center, th:i.E:
system map will contribute to the GRTC's overall
informat:ic)ll ~3ervices.
ComputerizE'(] Information Display. .There is
currentlj/ no electronic means to provide pasf;engers
the departure ti~es of buses from the Campbell Court
Transportation Center. The constant demand placed
upon tihe Information Officers to provide departure
time prohibi ts their availability to provi(le detaile(l,
persoria1ized routing and scheduling information to
those who ale in need of the additional information.
Telephone Equipmen! Modii ic~tion. . . To ensure cu s tomer
service via telephone communications at the highest
possible level, it has become necessary to modify the
current system. Additionally, updating must be done
when the system is move(l to the new garage/administrative
facility.
(
striping Jvlachine. . . vli th the large amount of pedestrian
and vehicular tr:affic moving thx'oughout Campbell Court
on a daily basis, it is important for the safety of our
customers tllat we maintain highly visible striping on
our curbs, sidewalks and drj,veways.
ORIGINAL GRANT TOTAL
Eliminate R2~io Equipment. . .Priority and cost
consider:atic-:l-'18 ",;arranttT;is purchase be eliminated
in order to reduce total grant amount.
Establish Contingency Fund. . .Existing contingency
fund for nel':' opeiations, maintenance and administrat,ive
facility is not expected to be suffjcient to COIU:.:t~ruct
facility as modified by future change orders
UMTA SECTION 3 GRANT APPLICATION TOTAL
,"
\
ESTIMATED cos'r
~~:~,,300.00
:>j , 2 0 0 . 0 0
::,3,500.00
::; ;> , 0 4 0 . 0 0
$918,590.00
- $300,000.00
+ $100,000.00
$718,590.00
April 24, 1989
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
Subject: Urba~ Mass Transportation Operating
Assistance for FY 1990
1. Background:
A. Financial assistance has been provided to the
Greater Roanoke Transit' Company (GRTC) by the
Urban Mass Transportation Administration (UMTA)
during previous fiscal years for operating
expenses.
B. GRTC is eligible for up to $920,731 in federal
operating assistance during fiscal year 1990.
Actual funding will depend upon reimbursement of
GRTC's actual authorized expenses.
II. Current Situation:
A. Authorizat:ion to file an application for
financial assistance from UMTA is needed fronl
the GRTC Board of Directors.
III.
Issues:
A. Need
B. Timing
IV. Alternatives:
A. Authorize the Genpral Manager to file an
application requesting up to $920,731 from UMTA
for fiscal year 1990 and to accept and execute
the necessary grant agreement in a form
approved by Legal Counsel.
,
'It
1-
(
Board of Directors
May 23, 1988
Page Two
1. Need is evidenced by the proposed
op~rating budget for FY 1990 which
anticipates $920,731 in federal operating
assistance in order to balance.
2. Timin~ will permit the filing of the
appropriate application prior to the
July 1, 1989 application deadline.
B. Do not authorize the General Manager to file
an application requesting up to $920,731 from
UMTA for fiscal year 1990.
/',
1. Need will not chang~ FY 1990 operating
budget will require either a substantial
increase in local subsidy or a dramatic
reduction in expenses.
2. Timing will delay any application for
federal financial assistance until Board
authorization might occur and a delay in
making the application might result in the
available funds being obligated to other
transit systems.
V. Recommendation:
Adopt Alternative "A": Authorize the General Manager to
file an application requesting up to $920,731 from UMTA
for fiscal year 1990 and to accept and execute the
necessary grant agreement in a form approved by legal
counsel.
fU,~S Otted,
flflt
Step en A. Man so
General Manager
SAM/cd
cc: Vice President of Operations
General Counsel f,
Director of Utilities
Treasurer
(
~/~' ,
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703-982-2222
April 24, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear M.embers of the Board:
()
Subject: FY 1989-90 Operating Budgets For GRTC Transit Operation
and GRTC Parking 'Operation.
I. Background:
(
A.
Board of Directors appointed the unders igned Budget
Review Committee on January 23, 1989 to review the
Gener~l Managers proposed operating budgets and provide
a report of recommendation to the Board.
B. Budget Review Committee members met on March 2, J989 and
March 28, 1989 to review the budgets and make certain
changes.
II. Current Situation:
A. Budget deficit support from the City of Roanoke general
fund for 1988-89 is $250,123.00 plus $ 16,000 derived
from net parking receipts.
B. Budget deficit support from the City of Roanoke general
fund for 1989-90 is requested at $253,837 plus '$213;944"
derived from net parking receipts.
III. Conclusion:
f-
A. Attached recommended budgets call for the following:
1. Continued transit parking and ride sharing services
at the same basic levels of service that are
currently provided.
...
(
3.
11
2. No transit fare increase.
Change in methodology used to bill City of_,Salem,
County of Roanoke and Town of Vinton for transit
service purchased so as to provide GRTC wit1 right
of control over these services enabling the
elimination of the. zone fares charged by these
localities. This change will be negotiated wit:h
these localities. If negotiations are successful,
new service contracts will be prepan~d and then
presented to the Board for approval.
4 .
Campbell Court garage monthly rate increar;e from
$ 3 5.0.0 to $38.00.
Market Square garage monthly rate increaf,e from
$44.00 to $ 4.6 . 00 .
Williamson Road garage monthly rBte increase from
$35.00 to $38.00.
5.
6.
7. No short term parking rate increase.
8. tncreased transit operation expense approxi~ating
~~rcent including certain security, leasing and
management service expenses previously borne by the
GRTC parking operation.
9.
Reduced parking operation expense approximat.L!:1g 5_-.2
percent.
Your approval of the attached budgets is recommended.
Re,~?(ictf.,U,U.IlII~y", ~ S "tted,
/ ,~~ tY~~
Howard E. Musser, Chairman
~'.'f~~~
Robert 1\. Garlay{Jr
W.Cw ~
~
,.
,
"
/
\
PROPOSED FY 90 BUDGET FOR GRTC TRANSIT OPERATION
A.
Service reallocation mlnlmlzing existing duplication and
increasing service to those areas where minimal service is
presently provided so as to create a standard level of service
system-wide at no additional system-wide expense.
Service reallocation recommendation to be presented to the
Board of Directors in July 1989 subsequent to the completion
of the appropriate public hearing process. Contingent upon
Board of Directors approval, service reallocation to become
effective in September 1989.
B. No change in fares charged by GRTC.
~
C.
Change in methodology used to bill City of Salem, County of
Roanoke and Town of Vinton. These localities presently pay
100% of the deficit. cost of operation and they thereby
maintain total control, over the service purchased and the
additional fares they charge for this service. Historically,
hpwever, whenever these localities have exercised this right
of control and curtailed service, GRTC has lost an amount of
funding far in excess of the costs actually saved by GRTC.
It is ther~fore proposed that these localities be billed for
50~; of the deficit cost of operation in exchange for GR'rC
retaining control over the service purchased and the
additional fares that are charged for this service. Doing so
will prevent GRTC from being placed in the predj,cament
described above and it will enable the elimination of the zone
fares charged by these localities, the possibility of which
the Board of Directors recently requested managen1ent to
investigate.
\~
D. Federal and State subsidy to equal $1,642,010.
E. City of Roanoke general fund subsidy to increase from
$2~iO,123.00 to $253,837.00, only a $3,714.00 or 1.5% increase.
Total City of Roanoke subsidy to equal $282,781.00 with
$28,944 of this amount being available from GRTC's parking
operations.
F. Significant Budget Changes:/
1. Other Revenue increase due to recognition of Campbell
Court parking reVE}l1ue by GRTC transit operation instead
of GRTC parking operation. The recommendation for this
change arose out of GRTC's most recent audit.
2.
Service Expense increase due to additional
maintenance, office equipment maintenance,
maintenance, drug testing and exterminating
expense and to recognition of certain security,
radio
plant
service
leasing
I
'.,
()
,
(~'
Proposed Budget FY 90
Page 2
(
and mi;}nagement service expenses by GRTC transi,t op(:'!ration
instead of the GRTC parking operation. The
recommendation for this change also arose out of GRTC's
most recent audit and while GRTC' s transit operation
expenses will increase by $19,992.00, $9,096.00 and
$26,562.00 respectively, the GRTC parking operation
budget reflects an equal gain in net profit as a result
of this change for leasing and management service expense
and a lesser gain in net profit as a result of this
change for security expense.
3. Miscellaneous Expense increase due to increase in
advertising expense needed to partially restore
advertising activity to the level of previous y~ars.
t'
~
r>-l
08r>-l
'mp,18
~CJ8
c:lH
::>~
nlO
U
0c:l8
mp,1r>-l
U)CJ
:>C0c:l
f.L!~p
Onl
p:;
~
(
mHOO
OO~OO
::J'
:>C8r-i
f.L! UM
~,
N
r-i
8
~
m8
oor>l
CJ
:>cO
f.L!p
a:l
00...1
oo~
::J
:>C8
f.L!U
~
r" ...1
00 ~
::J
:>c 8
f.L! U
~
00 0 0 "<I'
NOON
N 0 If),m
O"<l'Mr-i
N N r-i ,-'i
r" r-i
NOM\O
r"o "<1'0)
oom\O
.. ... .... ...
r-iNr"OO
\Or-i N
M
Lf) 0 0 Ln
000<"1
NOLf)\O
"<I' "". 00 In
MN "<I'
r"
r"Mr-iLf)
(X) "<I' r" C")
Noor-ir-i
\0 0 0 C'J
MNr-iLf)
r"
m .-1 0 Ln
mmmm
111 "<Ii "". "<I'
MOOmr--
o r-i .-1
r"
N
Lf)
\0
m
\0
00
r-i
o
r"
m
o
"<I'
o
M
M
N
r-i
00
\0
M
"".
m
r-i
00
Lf)
r"
o
m
'<j'
r"
OOr"N\ONooOo
\OLf)\Om"<l'mNo
00r"r"r" M\O MN
... ... .... .... .... .... ... ...
NLf)Lf)\Omr-ioor-l
Lf)Lf)Nr-lmr-lOO
..M"<I'N~ N
r-l
r"Lf)Lf)I/)Mr"Oo
"<I'Lf)r-looNI/)000
Lf)M0 r"Mr-i\0\0
... .... ... ... ... ... ....
Lf)MmMr-i\Or"
"<I'r-i\Or"l/)oM
\ON r-i r-i
Or-i"<l'~\OONO
Or-iooI/)Nr-iMO
MNr"\OLf)MON
... ... .... .... .... .... ... ...
00 "". "<I' 00 r" ~ \0 r-i
r-iM\OOr-iNI/)
M"<I'r-l"<l'r-lN
r-i
Noooq<\OmLf)No
""'mr"Moq<~~o
MMOI/)MI/)r-iN
... .... .... ... ... .... .... ...
NLf)OOmr"r"\Or-i
\OoLf)\oOr-ioo
N",,'r-lMr-iN
r-i
NMN\Or"r-lr"O
M '<j' Lf) (X) Lf) "'" M 0
r-ilJ)I/)Lf)M\OOOLf)
... .... .... ... .... .... .... -.
r-ir-iOOOM\ONo
"<I'r"NLf)\OOoooq<
r-iMr-iM 01
r-i
M
"<I'
r"
r-l
Lf)
00
..
r-i
m
o
01
(X)
m
r-imC)
Mr"O
r"NM
.. .. ..
Or-ir"
NNLf)
mr"
r-i
r-i
\0
r"
0\000
\O"<I'M
r"oom
"<I'r"r-l
"<I'M 00
moor"
OOMN
NLf)OO
0101
0\0\0
c:ir-ir-i
Omm
.. .. ...
OOr-im
r-ir-i
r-ir-i
OMM
00101
Or-ir-i
\00\0
r-iLf)\O
NN
00101
0\0\0
0\0\0
\Ooq<O
r-iooO
r-iN
0Lf)1/)
0101
r-irl
NN
Lf)Lf)
0101
e
rl
m
o
01
co
CJ'\
rl
o
\0
oq<
r"
"'"
0'\
r"
00
\0
N
r-i
m
rl
o
Lf)
r-i
00
00
r"
r-i
M
r"
o
\0
M
\0
r-i
8
r>l
CJ
g U)
nl r..l 0
H Z
l!) H ::J U)
Z U) p.. ,U) Ii. r>-l
H [=1 U) P. 'r>l c:l r>-l H
8 ...) 8 ::J U) ~1 ::<:;CJH c:l
~ :z. H U) U) Z p:; OZ~ H
[:1 f.L! P r>l H ZHP:;~ U)
r>l CJ W r>l ~ ID ~ P ~~~r>-lH nl
PI P:;~ Z Ii1 :x: 0 p
0 ~ r>-l U)U) Ii1Z Ii1 Ii1 U~~~U U)
p,1U)8 nl (/) ...1 Ii1 U~ n:; o ~CJ
0 t!lHU) H rLl~HZH H H H f.L! ~ H
m Z E-' Ii1 ,:f, Ii1UH8~...1 ~ U) U)~ O~~ ~
U)1i1n:;n:;~ E-' U)n:;CJHn:;H Ii1 8 Ii1 p,1 p,1P:; 008 8
~ rg U) rg r>-l rxl 0 rLl 0 Z~ ~lH pU8 0 H H ril 8 ril :>c n:; n:; 0 0
U) 8:-r: 8 u)~H 8H(/)(/)Z 8 c:l QQ~:-r:8f.L!rx..8 8
U Z~QZE-i Z n:;rLl ~8 ZHIi1 H Hr.:!88H
C ~~~HO r.:!Hf.L!(/) PH::E:n:; U) U)f.L!U)OU
8 p.. nl nl
n:; Ii1 :x: ::J P
l!) n:; r.:! U) U)
01
01
\0
~
r"
0'\
01
..
r-l
r"
r-l
o
..
I/)
N
r"
01
\0
(X)
I/)
r"
o
\0
N
(X)
"'"
r-l
..
lJ)
00
M
01
r"
00
00
.. ... ..
oooom
Lf)NM
""'M
r"
00
\0
01
r-i
m
r-iMO
NmLf)
Lf)\OM
r"r"rl
r-iLf)r"
m \0
r-i
o
I/)
r-i
NI/)r-i
000100
Lf)r-r-l
Ol/)r-l
r-ior"
m \0
00
00
r"
r-l
M
r"
o
Nr--m
.-lMm
Omm
.. .. ...
\0
M
\0
ooLf)m
.-lol/)
00Lf)
.-l
,
r
PROPOSED FY 90 BUDGET FOR GRTC PARKING OPERATION
A. No change in hours of operation.
B. No change in short term rates.
C. Long term parking rate increase.
1 . Campbell Court Garage
From $ 35.00 to $38.00 (initial rate was set at $42.00.
Board has already authorized administrative rate changes
up to this amount)
2. Market Square Garage
From $44.00 to $46.00
i
\
3.
Williamson Road Garage
From $35.00 to $38.00
D. Significant Budget Changes
1 .
'~
Long Term Parking Revenue decrease~due to recognition of
Campbell Court parking revenue by GRTC transit operation
instead of GRTC parking operation.
~
2. Other Revenue increase due to establishment of Campbell
Court leasing serv~ce fee.
3~ Fringe Benefit Expense increase due to increase in health
insurance premium and to an additional participant
electing family coverage.
~
4. Service Expense decrease due to recognition of certain
management service expenses by GRTC transit operation
instead of the GR~C parking operation.
5. Materials and Supplies expense increase due to additional
maintenance activity planned for the Market Square and
Williamson Road parking garages.
(
'.
,
~ "
D8~
0'\~8
, t!l8
:>-t 0 H
~O~
~O
(~-- U
" D08 \DO~ 0 OONI"-U100lf)r--i U) "<t'
fi~~ If)O~' D U1~U1MMNO If) ~
Ult9 MN~ 0 U1N NU1 co 00 00 0 fi
>10 g .. .. .. .. .. .. .. .. .. .. ..
~~ rl~rl I"- OO"<t'l"-rll"-O'\oo 00 00
OPJ I"-I"-rl If) I"-rl(V')~M N N
p:; N M rl M
~
fiHoo N\DO CO \DU)OMI"-O'\fi 0 00
oo~oo NMOO M ~U)00\DU10'\0'\ rl N
0........ fiN\D 00 O'\O'\rlNO'\MM rl I"-
>, 8 rl .. .. .. .. .. .. .. .. .. .. ..
~UM OOlf) \D OOlf)\DOlf)~N ~ N
~........ L/)~ fi M I"- r--i rl If) ~
N rl rl rl
rl
8
,ct;
fi8 Olf)O U1 \DNoorlO'lr--ioo If) 0
oo~ I"-\DO M \D~"<t'or--iO'lU) M 0
t9 I"-fiM 0 I"-rlI"-NU1O'1\D 0 0 ..
>~ 0 .. .. .. .. .. .. .. .. .. ..
~ P If)1''- ~ M~ool"-rlooM co \D
~ fiU) 1.0 I"-rllf)M"<t'r--i ~ r--i
N M rl M
OOH ~0'Ilf) 00 NooO'lI"-r--ir--i.1.O ~ "<t'
oo,ct; I"-lf)fi N I"-NO'IO'\r--iooM N 0 ..
P If)OO I"- OooNO'\NU11"- I"- 0
:>-t8 .. .. .. .. .. .. .. .. .. .. 0
~U If)NOO If) 1.0000rlNO'IN~ 1.0 fi
( ~ \DI"- ~ \D NNNrl \D l"-
I N M rl N
I"- H U10M co OI.OOOMlf)1"- rl I"-
00 ~ U1lf)M M M M If) LO I"- If) 00 00 U1
0 1"-0'Ilf) N ~\DooO'lU1fi~ 00 M
. :>-t 8 .. .. .. .. .. .. .. .. .. ..
i: ~U rlOOr--i N rlI"-MNI.Olf)N 0 r--i
~ rllf) I"- If) rlNMrl If) N
N N rl N
[-1
r,~
't9
0
::::J
(11
..
t9 Ul
Z rLl
H t9 H
E-1 t9Z H
"1J ZH Ul -~ Ul
P. H~ rLl Ul ~ ~
Ii~ ~~ 0 8 0 Ul
~ Z H Ul Ul Z
0 r:x:~ ~ f- P-t 0 ILl
~ ~ ~ 0 ~
D ~~ ~ Z ~ :x:
0\ ll:i ~ UlUl~Z ILl Ul
~~ ~UlH~U~ 8
~ 88 H ~~HZH H ~
~ ~UH8~H ~ H
Ul 8ll:i 8 Ulll:it9Hll:iH ~ 8 ~
t9 r3t9ll:irLl 0 ~OZ:>rLlHOU 0 U
Z Z O~ 8 Ul ~ H p:; 8 H Ul Ul 8 ~
H ZO ~8 Z ll:i~~8ZH ll:i
( ~ ~HUlO ~HP-tUl PH;a:
\ ~ 8
- r<r: rLl ~
P-l ll:i ~ Z
~
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 18, 1989
Dr. Noel C. Taylor, President
Mr. David A. Bowers
Mrs. Elizabeth T. Bowles
Mr. Beverly T. Fitzpatrick, Jr.
,Mr. Robert A. Garland
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
This is to advise you that there will be a meeting of the Board
of Directors of the Greater Roanoke Transit Company on Monday,
May 22, 1989, at 1:30 p.m., in the Council Chamber.,
Sincerely,
p~
~ 7'
Mary ~arker
Secretary
MFP: sw
pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Earl B. Reynolds, Jr." Assistant Vice President of
Operations, GRTC '
Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC
Mr. Mark A. Williams, A~sistant General Counsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mr. Kit B. Kiser, Director, Utilities and Operations
~Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O.
Box 13247, Roanoke, Virginia 24032
'"~\
AGENDA
GREATER ROANOKE TRANSIT COMPANY
May 22, 1989 -- 1:30 p.m.
Counc i 1 Chamb er
1. Call to Order.
2. Ro l 1 C all.
3. Invocation.
4. Pledge of Allegiance to the Flag of the United States of America.
5. Approval of Minutes: Regular meeting of April 24, 1989.
6. General Manager:
a. Management Letter dated May 22, 1989.
b. Financial and Operating Report for the month of April, 1989.
c. A report recommending authorization to execute Change Order
Nos. 1 and 2 to the contract wi th Branch & Associates, Inc.,
for construction of the GRTC Operations, Maintenance and
Administrative Facility.
7. Other Business:
8. Adjournment.
f'
'-"
~~'-
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
MANAGEMENT LETTER
May 22, 1989
GRTC received notice on May 11, 1989 that state aid in the amount
of $720,946 and capital assistance in the amount of $125,754 has
been recommended for approval by the Virginia Department of
Transportation (VDOT). The state aid amount is within $350 of the
amount contained within GRTC's recently adopted budget for FY 90.
The state capital assistance amount will provide 70% of the non-
federal share of the federal section 3 capital grant application,
vlhich was approved by the GRTC Board of Directors on April 24,
1989. Management will continue to keep the Board apprised as to
the status of the federal funds being requested.
,"
'.:.
(\
FINANCIAL AND OPERATING REPORT
OF
SOUTm~ESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC.
GREATER ROANOKE TRANSIT COMPANY
FOR THE MONTH OF
APRIL, 1989
;"
-
~ U)
E U
~~
~ ~
III ....
~<
-....
'iij U)
c:
~ ~
....Z
III -
'c ....
'0, <(
.= n:
>UJ
Q.
E ()
ClI
Vi
ClI
3
-5
:l
o
Ul
0-
ce
0-
...
MO,...
o co,...
. .
.... N....
:>.
c
III
a.
E
o
U
(/)
u
i=
!!l ,~_
1-
<1:
l-
(/)
-l
<1: ~
Z c:
a ~
- :> 0
~~u3
ffi ci. ci. ci.
a..:Ja
a
..
:J
o
J: .. ..
:J :J
'- 0 0
~:r: :r:
~ ~ ~
~ Vi ::!
~ 0 0
~ -l
ci. ci. ci
a a
0-
eo
a-
....
~
O'l
C ~ ~ ~ ~~
.2 ~ Ltlo....~
. ~ ...: N co
U N
+ I + +
.-I
.....
ex
~
'<
co 0 ~ COM
~ ..... 10 ..... ....
... 10 10 NIO [;:;
~ M CO ~
0 N N .
.... ....
10 Mo-N
0- ,... 10
8? 10 0- MO'"
0 ~ 0,...
... N N ~~
0
.... .....
:>-
{j
oX
t ..
l3~
J K ~
~ ~ r:!
~ ~ ~ ~
~:x31~
~ ~ ~ ~
a..
~ - ~ ~
I-~ C!~
~I-OClltu
~ =>:>
U. ~
e(
l-
e(
o
o
o
Ltl
,...
....
.....
~I
I
l3
1-
a
z
Vl
ex
LaJ
l.D
z:
LaJ
Vl
Vl
~
~
.....
u
~
o
z:
<
o
a:
~
.-I
<
Vl
~ ~~
N ~N
. . .
01 Ltl M
.....
I + +
- -
N 10
M .....
l;:; ,... ll'l
. .
N M
f-.- -
~
,... CO
ll'l 0- ll'l
ll'l . .
..... M
N
- -
~ )(
f!
~ t: '0
.Q n
jij U
t:) ~ x
ClI
Qi 1 jij
~ Ii
~ 1i t:)
~
6 J VI
0
U
~
I-
~
o
iil
~
~I
I
z:
o
~
.....
>
~I
I
M
M
o
~
....
~
:::l
o
U
Vl
a:
LaJ
l.D
z:
LaJ
Vl
Vl
<
C1.
.-I
~
o
....
~
o
z:
<
o
a:
@
l-
e(
ffi .,
o..-'l!
a~
~ ,~
-l V
_f)
;:(
L-
11l
.oJ
L-
'"
Of!
-;;;0
r-
.. 0
.oJ :J
Ef)
Vl
"
~ Q/
~[~
~ae(
0;: ~ ffi
c_
o .-
z~o..
~_O
.. !J (/)
1 0 ~
-1-::>
a a
J:
~I
I
a:
LaJ
~
~
~
:i
A
>- >-
:II: z:
~ '~
~~
~~~~~
..;:g....Nf'
N
I + I I I
MMIO
~ll'lo-
10 10
\Cl \Cl
""0I\Cl~~
~~~~~
r!
I- :J
~ ~ ~
~ Q/ I'l <
,,6~~g~
~ ~ 0 1lIJ: :II:
~.~ ~ ~ ~ ~
..., :J . 0 C2
E CJ) g J- LaJ
V) Z ~
ll'll
I
I
~I
I
I
In
N
>-
N
LaJ
~
eo
A
.-I
o
8
.-I
~
o
....
~ ~
.... ll'l 10
N N
0 ll'l Ltl
N N
~
~
c
c
....
4.1
~ ~ j
"'"0 0
"0 L-
oW :l r-
j~ :l
0
....
/\
VARIANCE REPORT
APRIL, 1989
OPERATING STATISTICS
Free Transfer Rides increased 5.5% in April, 1989 as compared to
April, 1988.
Average Fare Per Passenger increased 8.8% in April, 1989 over
April, 1988 due to a reduced percentage of senior citizen fares in
April, 1989 and continued emphasis and training on fare collection
procedures.
Diesel Fuel M.P.G. increased 5.4% in April, 1989 over April, 1988
due to the use of ten new, more fuel efficient buses.
Shuttle Miles and Hours increased in April, 1989 as compared to
April, 1988 due to more shuttles and tours being run in 1989.
Non-Revenue Miles decreased 5.1% in April, 1989 over April, 1988
due to one less operating day in 1989.
Operating Revenue Per Mile and Hour increased in April, 1989 as
compared to April, 1988 due to increased passenger revenue and a
reduction in miles and hours operated in April, 1989.
Operating Loss Per Mile and Hour decreased in April 1989 over
April, 1988 due to increased passenger revenue and decreased
operating expenses in April, 1989.
OPERATING INCOME
Passenger Fares were 13.78% over budget due to increased student
fares, monthly pass sales and shuttle fares.
Other Revenues exceeded the amount budgeted by 63.44% due to
increased rent on Campbell Court, higher interest income, and
receipt of a fuel tax rebate from prior periods (1973-1981).
OPERATING EXPENSE
Labor as stated was over budget by 11.66%. Actual variance
approximates 5% over budget due to overtime paid for a company wide
seminar on Customer Servic€ held on April 30th. The difference
between the variance as stated and the actual variance will be
corrected in May.
Materials & Supplies were over budget by 12.50% due to repair work
performed on a damaged bus i~189i these expenses will be reversed
out of the account and charged against the insurance proceeds upon
completion of the bus.
~~
All Other Expenses either approximated or were substantially less
than budgeted for the month. This was due primarily to timing of
payment for advertising, Campbell Court services, and payment of
management. fees.
Net Operating Loss was 15.85% less than anticipated for the month
of April. On a year-to-date basis, net operating loss was 8.14%
less than budgeted.
F
~\
ASSETS
CASH
ACCOUNTS RECEIVABLE
INVENTORY
WORK IN PROGRESS
FIXED ASSETS
ACCUMUL. D EPRF.:C.
NET FIXED ASSETS
P REPA YMENTS
TOTAL ASSETS
LIABILITIES
ACCOONTS PAYABLES
PAYROLL LIABILITIES
TAX LIABI LITIES '
OTHER LIABILITIES
TOTAL LIABILITIES
CAPITAL
C API'J'AL STOCK
CAPITAL GRANTS
RETAINED EARNINGS
DEPRECIATION EXPENSE
NET PROFIT/LOSS
TOTAL CAPITAL
TOTAL LIABIL. & CAPITAL
BALANCE SHEET
AS OF APRIL 30, 1989
A S OF 41 3 0 / 8 9
$158,061.91
$329,444.07
$175,441.31
$2,053,620.79
$7,708,527.87
( $ 2,3 47,9 78.5 3)
$5,360,549.34
$189,316.82
$8,266,434.24
---------------
---------------
$142,713.55
$68,284.33
$5,539.62
$29,217.31
$245,754.81
$5.00
$8,099,094.37
$177,232.82
(S368,928.24)
$113,275.48
$8,020,679.43
$8,266,434.24
---------------
---------------
;-
AS OF 3/31/89
$173,541.70
$ 235 ,5 07. 12
$156,980.01
$1,629,019.36
$7,707,097.87
($?',317,636.54)
$5,389,461.33
$12,662.25
$7,597,171.77
---------------
---------------
$7,484.99
$52.,171.86
$3,777.94
$30,028.77
$93 ,463 .5 6
$5.00
$7,574,837.29
$177,232.82
($338,586.25)
$90,219.35
$7,503,708.21
$7,597,171.77
---------------
---------------
,
PROFIT AND LOSS STATEMENT
FOR THE PERIOD 4/01/89 TO 4/30/89
HONTH l\C'l'UAL MONTH nUDC:F.T VARIANCE % CHANGE
OPERATING INCOME
PASSENGER FARES $69,615.46 $61,183.76 $8,431.70 13.78%
ADVERTISING REVENUES $2,000.00 $2,000.00 SO.OO 0.00%
OTHER REVENUES $7,371.73 $4,510.41 $2,861.32 63.44%
TOTAL INCGr-m $78,987.19 $67,694.17 $11,293.02 16.68%
OPERATING EXPENSES
L ABa R $122,667.16 $109,858.33 $12,808.83 11.66%
FRINGES $28,859.64 $36,184.24 ($7,324.60) -20.24%
S ERVI CES $201.46 $13,732.00 ($13,530.54) -98.53%
HATERIAL & SUPPLIES $38,311.91 $34,054.50 $4,257.41 12.50%
UTILITIES $ 3 , 6 79 .70 $9,793.84 ($6,114.14) -62.43%
INSURANCE $15,718.92 $18,692.50 ($2,973.58) -15.91%
PURCHASED TRANSPORTATION $1,666.67 $1,666.67 $0.00 o .00%
HISCELLANEOUS $1,902.14 $3,002.66 ($1,100.52) -36.65%
RENT $100.00 $100.00 $0.00 0.00%
TOTAL EXPENSES $213,107.60 $227,084.74 ($13,977.14) -6.16%
NET OPERATING LOSS ($134,120.41) ($159,390.57) $25,270.16 -15.85%
OPERATING SUBSIDIES
FEDERAL $7(),~60.08 $76,4 (,0.0 8 $ o. 00 o .00%
STATE $54,R07.75 $5~,R07.75 $0.00 0.00%
CITY OF ROANOKE $19,985.91 $22,176.91 ($2,191.00) -9.fl8%
OTHER LOCAL $5,922.80 $5,945.83 ($73.03) -0.39%
TOTAL OPERATING SUBSIDIES $157,176.54 $159,390.57 ($2,214.03) -1. 39%
NET INCmlF./LOSS $23,056.13 $0.00 $23,056.13 ERR
;'
,
OPERATING INCOME
PASSENGER FARES
ADVERTISING REVENUES
OTHER REVENUES
TOTAL INCOME
OPERATING EXPENSES
L ABO R
FRINGES
S ERVI CES
MATERIAL & SUPPLIES
UTILITIES
INSURANCE
PURCHASED TRANSPORTATION
NISCELLANEOUS
RENT
TOTAL EXPENSES
NET OPERATING LOSS
OPERATING SUBSIDIES
FEDERAL
STATE
CITY OF ROANOKE
OTHER LOCAL
TOTAL OPERATING SUBSIDIES
NET INCOt-1E /LOS S
PROFIT AND LOSS STATEMENT
FOR THE PERIOD 7/1/88 TO 4/30/89
YTD ACTUAL
$611,299.52
$20,000.00
$61,327.70
$692,627.22
$1,088,724.65
$355,161.61
$100,834.28
$299,440.63
$87,954.08
$165,752.21
S16,816.62
$41,141.39
$1,000.00
$2,156,825.47
YTO BUDGRT
$611,837.60
$20,000.00
$45,104.10
$676,941.70
$1,098,583.30
$361,842.40
$137,320.00
$340,545.00
$97,938.40
$186,925.00
$16,666.70
$30,026.60
$1,000.00
$2,270,847.40
VARIANCE
($538.08)
$0.00
$16,223.60
$15,685.52
($9,858.65)
($6,680.79)
($36,485.72)
($41,104.37)
($9,984.32)
($21,172.79)
$149.92
$11,114.79
$0.00
($114,021.93)
($1,464,198.25) ($1,593,905.70) $129,707.45
$764,600.80
$548,077.50
$199,859.12
$64,936.31
$1,577,473.73
$113,275~,48
;"
$764,600.80
$548,077.50
$221,769.10
$59,458.30
$1,593,905.70
$0.00
$0.00
$0.00
($21,909.98)
$5,478.01
($16,431.97)
$113,275.48
% CHANGR
-0.09%
0.00%
35.97%
2.32%
-0.90%
-1.85%
-26.57%
-12.07%
-10.19%
-11.33%
0.90%
37.02%
o .00%
-5.02%
-8.14%
o .00%
0.00%
-9.88%
9.21%
-1.03%
ERR
c!"'!J ~ ~
r 1~ ~I\O ~.~
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
May 22, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
Subject: Change Order Numbers 1 & 2
GRTC Operations, Maintenance and Administrative Facili ty.
I. Background:
A. Construction contract with Branch & Associates Inc.
approved by the Board on August 22, 1988 was for
$5,075,702.00 with a job contingency of $98,813.00 and
500 calendar days for construction.
B. Building Code requirements necessitated certain changes
in the facility design and construction.
C. To secure foundation, piles had to be driven by
contractor 3,782.29 linear feet beyond length
anticipated. Contract provides for payment to contractor
for additional length beyond specified depth.,
D. Branch and Associates proposed change order amounts of
$11,633.00 and $105,138.00 respectively for the
construction changes necessitated by the Building Code
requirements and the -' additional piles driven with no
extension in time. Negotiations with contractor
eventually resulted in the change order amount proposed
for the additionai piles being reduced to $83,210.38.
II. Current Situation
A. Authorization from the Board of Directors is needed to
pay Branch and Associates, Inc. for the cost of the
construction changes necessitated by the Building Code
requirements and the additional piles driven.
,
B. Funding for the construction of this proiect is as
follows:
UMTA
VDOT
GRTC (IN KIND)
$4,180,839
993,676
110,996
TOTAL
$5,285,511
DEDUCT IN KIND
110,996
$5,174,515
TOTAL CASH
A. Authorize the execution of Change Order Numbers 1
and 2, increasing the construction contract with Branch
and Associates Inc. by $11,633.00 and $83,210.38
respectively, resulting in a new contract amount
equalling $5,170,545.38 with no extension of the
March 8, 1990 completion date.
1. Necessi ty of the additional work performed by Branch
and Associates Inc. has been established.
2. Cost of the additional work, as presently proposed,
is reasonable.
3. Funding availability existing within the project
budget and additional funding is presently being
requested from GRTC' s funding agencies as authorized
by the Board in April 1989. In the absence of this
addi tional funding however, the cash contingency for
this project will be reduced to $3,969.62.
4. Timing will permit payment.
;-
B. Do not authorize the execution of Change Order Numbers
1 and 2 increasing the construction contract with Branch
and Associates Inc. by $11,633.00 and $83,210.38
respectively.
1. Necessity of the additional work performed by Branch
and Associates Inc. will not change.
,
2. Cost of the additional work, as presently proposed,
remains reasonable.
3. Funding availability will not change.
4. Timing will not permit payment.. at this time.
V. Recommendation:
Approve alternative "A" and authorize the execution of Change
Order Numbers 1 and 2 and any related documentation by the
President in a form approved by General Counsel increasing the
construction contract with Branch and Associates Inc. by
$11,633.00 and $83,210.38 respectively and resulting in a
revised contract amount of $5,170,545.38 with no extension of
the March 8, 1990 completion date.
Respectfully submitted,
cc: Vice President of Operations
Assistant Vice President of Operations
General Counsel
Treasurer
Secretary
Director of Utilities and Operations
;"
,.
;/
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 7, 1989
Mr. Stephen A. Mancuso
General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Mancuso:
I am enclosing copy of a Resolution authorizing the President to
execute Change Order Nos. 1 and 2 to the contract with Branch
and Associates, Inc., for construction of the operations, main-
tenance and administrative facility, which Resolution was adopted
by the Board of Directors of the Greater Roanoke Transit Company
at a regular meeting held on Monday, May 22, 1989.
~~:f. p~
Mary F. Parker
Secretary
MFP:ra
;"
pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mr. Kit B. Kiser
\
. "~".'..:'
.'. ': >
,
;\.,. .. ..-'
. . }
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE CHANGE
ORDER NOS. 1 AND 2 TO THE CONTRACT WITH BRANCH & ASSOCIATES,
INC., FOR CONSTRUCTION OF THE OPERATIONS, MAINTENANCE
AND ADMINISTRATIVE FACILITY.
BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that the President is authorized to execute
Change Order No.1 to the contract with Branch & Associates,
Inc., for construction of the Operations, Maintenance and
Administrative Facility to increase the construction contract
amount by $11,633.00, for construction changes necessitated by
pertinent building code requirements and to execute Change Order
No. 2 to the aforesaid contract to increase the construction
contract amount by $83,210.38 for additional piles to be driven
to secure the foundation of the project resulting in a revised
contract amount of $5,170,545.38 with no extension in time, as
more particularly set forth in the report to this Board dated
May 22, 1989, said Change Orders to be in form approved by the
Company's General Counsel.
ADOPTED by a vote of the Board of Directors the 22nd day of
May, 1989.
APPROVED:
ATTEST:
~t)v]: -1. ~..-.
Mary F. P~ ker, Secretary
~.
;-
(,
"'--
AGENDA
GREATER ROANOKE TRANSIT COhWANY
June 26, 1989 -- 1:15 p.m.
Council Chamber
1. Ca II to Or de r.
2. Roll Call.
.3. Invoca t ion.
4. Pledge of Allegiance to the Flag of the United States of America.
5. Approval of Minutes: Regular meeting of May 22, 1989.
6. Public Hearings:
a. Public hearing on proposed service improvements.
7. General Manager:
a. Management Letter dated June 26, 1989.
b. Financial and Operating Report for the month of May, 1989.
c. A report recommending renewal of the lease agreement between
the Greater Roanoke Transi t Company and the Ci ty of Roanoke
for the operations, maintenance and administrative facilities
located at 12th Street and Campbell Avenue, S. E.
8. Other Business:
9. Adj ournmen t.
;'
".;I i, ,
[.:- ! 1 r;-; 1 m . " ,., '. ,
",';':',''1. "~;,~[';;~'1lt,,,,'.o;w~~W,"'~';;i~1"~"~1~~'~~U}~~~~~~ '01 r 1 H ~:::i==
~,";~Ji~~~~'~~&'1~,~,~~~9{i:;~W~1fh;l:f/i$.'f~lt'>1ilt'W~','~~~ :':'iJ . H
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
MANAGEMENT LETTER
June 26, 1989
(
".
State Experimental Grants
GRTC received notice that its State Experimental Grant request to
"Prove and Sell the Value of Transit Service to the Private Sector"
was not approved. If approved, these grant funds would have been
used to operate a replica trolley for one year within Downtown
Roanoke. No reason was given by the State for denying the request.
Conversely, the State has approved Experimental Grant funding in
the amount of $64,652.00 for a "Transit Ridesharing Integrated
Personalized Service" program. This program is designed to provide
large groups of potential patrons with information about GRTC's
services specific to their individual needs, quickly and before
they establish alternative travel habits. Approval of the funding
for this program was largely the result of GRTC's previous success
with the Direct Solicitation Campaign conducted in FY 88. This
funding will cover the cost of the necessary computer hprdware and
software and it will offset a portion of GRTC's administrative
expenses during the next fiscal year.
Safety Award
Management is pleased to announce that GRTC was recently named as
a recipient of an Improvement 'Certificate for Motor Bus Safety
during 1988 by the American Public Transit Association. This award
is presented to transit systems that showed improvement in all
aspects of safety during t~e year compared to the preceding two.
years.
~C
City of Salem, - County of Roanoke and Town of Vinton Service
Proposals
Transit service proposals have been presented to and approved by
the City of Salem and the Town of Vinton. Recognizing the value
'\
('-
\
(
c.
of transit, both of these jurisdictions have agreed to make a
longer term commitment toward providing improved transit service.
Both have also agreed to eliminate the zone fares that have
inhibited ridership and been a source of complaints in the past.
Management looks forward to bringing the respective Service
Agreements before the Board for consideration in July.
Management continues to discuss its transit service' proposal with
the County of Roanoke. The issue remaining concerns the level and
cost of that portion of the transit service proposed to Cave Spring
Corners in relation to the route's value to the County defined in
terms of both increased passenger fares and spending. Future
discussions are planned, the outcome of which will also be brought
to the Board for consideration.
....
;e
/,
>
FINANCIAL AND OPERATING REPORT
OF
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC.
GREATER ROANOKE TRANSIT COMPANY
FOR THE MONTH OF
MAY, 1989
. (,
..'
;"
(
'\
( )GREATER ROANOKE TRANSIT COMPANY
, OPERATING STATISTICS
FOR THE MONTH OF: MAY, 1989
1989 1988 CHANGE
PASSENGER DATA
REVENUE PASSENGERS 107,845 101,938 5.79%
TRANSFERS 26,204 23,003 13.92%
TOTAL PASSENGER BOARDINGS 134,049 124,941 7.29%
AVERAGE PASSENGERS/WEEKDAY 4,620 4,563 1.25%
AVERAGE FARE/PASSENGER 0.58 0.61 -4.92%
SHUTTLE/TOUR PASSENGERS 4,088 N/A N/A
PASSENGERS/MILE 1. 30 1. 30 0.26%
PASSENGERS/HOUR 15.80 15.63 1. 08 %
FUEL DATA
DIESEL FUEL GALLONS USED 23,853 23,958 -0.44%
DIESEL FUEL M.P.G. 3.81 3.60 6.07%
COST/GALLON 0.52 0.52 0.00%
MILES OPERATED
SCHEDULED MILES 83,040 78,698 5.52%
SHUTTLE/TOUR MILES 908 604 50.33%
SUBTOTAL 83,948 79,302 5.86%
NON-REVENUE MILES 7,023 6,843 2.63%
( TOT1\L MILES OPERATED 90,971 86,145 5.60%
HOURS OPERATED
SCHEDULED HOURS 6,825 6,521 4.66%
SHUTTLE/TOUR HOURS 114 75 52.00%
SUBTOTAL 6,939 6,596 5.20%
NON-REVENUE HOURS 2,335 1,767 32.14%
TOTAL HOURS OPERATED 9,274 8,363 10.89%
OPERATING DAYS
WEEKDAYS 22 21 4.76%
SATURDAYS 4 4 0.00%
'l'OTAL OPERATING DAYS 26 25 ,a' 4.00%
OPERATIONAL STATISTICS
OPERe REVENUE/MILE 0.82 0.84 -2.38%
OPERe COST/MILE 2.50 2.29 9.17%
OPERe LOSS/MILE 1.67 1.45 15.17%
OPERe REVENUE/HOUR 8.06 8.66 -6.93%
OPERe COS'l'/HOUR 24.49 23.62 3.68%
OPERe LOSS/HOUR ;- 16.43 14.96 9.83%
PASSENGERS
ROANOKE CITY 124,110
SALEM 3,774
VINTON 1,274 WEATHER
( ROANOKE COUNTY 4,891 SUN/WARM 14
\ ,-
TOTAL PASSENGERS 134,049 RAIN 5
COOL 7
TOTAL 26
.j
(',
->
(
ASSETS
CASH
ACCOUNTS RECEIVABLE
INVENTORY
WORK IN PROGRESS
FIXED ASSETS
ACCUMUL. DEPREC.
NET FIXED ASSETS
PREPAYMENTS
TOTAL ASSETS
LIABILITIES
ACCOUNTS PAYABLES
PAYROLL LIABILITIES
TAX LIABILITIES
OTHER LIABILITIES
TOTAL LIABILITIES
CAPITAL
CAPITAL STOCK
CAPITAL GRANTS
RETAINED EARNINGS
DEPRECIATION EXPENSE
NET PROFIT/LOSS
TOTAL CAPITAL
TOTAL LIABIL. & CAPITAL
(
BALANCE SHEET
AS OF MAY 31, 1989
AS OF 5/31/89
$212,105.23
$249,704.44
$175,139.15
$2,427,083.44
$7,725,326.83
($2,378,387.53)
$5,346,939.30
$172,049.39
$8,583,020.95
---------------
---------------
$130,255.67
$71,974.85
$6,422.43
$28,035.93
$236,688.88
$5.00
$8,454,473.08
$177,232.82
($399,337.24)
$113,958.41
$8,346,332.07
$8,583,020.95
---------------
---------------
;-
AS OF 4/30/89
$158,061.91
$329,444.07
$175,441.31
$2,053,620.79
$7,708,527.87
($2,347,978.53)
$5,360,549.34
$189,316.82
$8,266,434.24
---------------
---------------
$142,713.55
$68,284.33
$5,539.62
$29,217.31
$245,754.81
$5.00
$8,099,094.37
$177,232.82
( $ 3 6 8 , 9 2 8 .~ 4 )
$113,275.48
$8,020,679.43
$8,266,434.24
---------------
---------------
.
).
VARIANCE REPORT
MAY 1989
OPERATING STATISTICS
Revenue Passengers and transfers increased 5.79% and 13.92% in May
1989 over May 1988.
Diesel Fuel M.P.G. increased 6.07% in May 1989 over May 1988 due
to the use of ten new, more fuel efficient buses.
Scheduled Miles increased 5.52% in May 1989 over May 1988 due to
one additional operating weekday.
Shuttle Miles and Hours increased 50.33% and 52.00% respectively
in May 1989 over May 1988 due to more shuttles being run in 1989.
Non-Revenue Hours increased 32.14% in May 1989 as compared to May
1988 due .to more vacation hours, training hours, and hours driver
spent as dispatcher.
I
\
Operating Cost and Loss per Mile and Operating Loss per Hour
increased in May 1989 over May 1988 due to increased expenses in
May 1989.
OPERATING INCOME
Passenger Fares were 8.48% overbudget due to increased monthly pass
sales and shuttle fares.
Other Revenues were 41.58% over budget due to increased rental
income from Campbell Court.
OPERATING EXPENSES
..-
Services were 179. 55% over budget due to the payment .of three
months management fees. On a year to date basis, services are
7.83% under budget.
Miscellaneous Expenses were 65.~3% over budget due to the timing
of advertising payments and travel expenses.
All Other Expenses either approximated or were substantially less
;
than budgeted for the montn.
Net Operating Loss was 4.21% less than budgeted for the month of
May. On a year.to date basis, net operating loss is 7.70% under
budget.
(
\...,
rs\ ~
/"
\
H
Z
()
o
~
tx:I
........
t'i
o
tn
tn
I
\,
(
-{/)
0"\
co
I\.)
\0
W
-{/)
W
I\.)
W
o
o
-{/)
W
U1
\0
\0
W
I-'
I-'
I-'
~
W
dP
'-:l
o
'-:l
~
t'i
o
'U
tx:I
~
'-:l
H
Z
G)
tn
c:
ttl
tn
H
t:I
H
tTj
tn
ontnl-tj
'-:lH'-:ltx:l
::r:'-:l:t>'t:I
tx:I~'-:ltTj
::tlOtx:l~
t'il-tj t'i
o
n::tl
:t>'0
t'i:t>'
z
o
~
tTj
-{/) -{/)
I-' -{/)-{/)I-'
U1 -{/)I-'I-'O
W 0\\Cl-.J00
... ... ... "'"
o W\OOOOO
U1 OCOCO-.J
0\ -.JU1COU1
. . . .
-.J ~\OI-'I\.)
~ U1I-'COO
-{/)
I-' -{/) -{/) -{/)
U1 -{/)1\.)U1-.J
\0 U11\.)~0\
... ... ... ...
W \OI-'OO~
\0 ~-.JOO\
o U10\-.J0
. . . .
U1 CO\O-.JO
-.J WI-'U1CO
- -{/) -{/)
-{/) -{/)WW
0\ 1\.)0\1\.)
<f)... ... ...
W WI-'\O~
W 0\\0......1-'
W ............\OU1
. . . .
co
W
0\0U11-'
I\.)O-.JI\.)
--
I
W
I
IO\~
O\\O-.JI\.)
. . . .
\0
-.J
dP
OCOWW
00000\\0
dPdPdPdP
o
'U
tTj
~
8
H
Z
G)
tn
c:
ttl
tn
H
t:I
H
tTj
tn
z
tTj
8
o
'U
tTj
~
'-:l
H
Z
G)
~
o
tn
tn
::O~'UHC:~{J)I-tj~
tTjHc:Z1-3ptx:l::O~
Ztn::otnH'-:l::OHttl
1-3n()c:~tx:I<:ZO
tx:I::r:::OH::OHG)::O
~~~1-3H()tx:I
~tnZH~tx:I{J)
:t>'tx:I()tx:I~tn
Zt:ltTjtn
tx:I Q1
08
a~
Z
tn
'U
o
::0
'-:l
:t>'
8
H
o
Z
8
o
'-:l
~
~
tTj
X
'U
tx:I
Z
tn
tTj
tn
tn
c:
'U
'U
~
H
tx:I
tn
-{/)
I-'
U1
I\.)
W
-.J
W
-{/)
I\.) -{/) -{/)-{/)-{/)-{/)
I\.) -{/)-{/)I-'-{/)I\.)WW\O
-.J 0\1-'0"\0"\0"\001\.)00
-(/)... ... ... ... .... ... ..... ...
I-' I-'OO\I\.)~WWCO\O
W O-.JO"\......U1~oo\Ooo
I-' O\Oo,,\l\.)ooU1oo......\O
........
00
I-'
I-' O-.JO"\I\.)I\.)~O-.JO
o o-.J-.J~w~......w......
-{/)
I-'
U1
\0
-{/) -{/)
I\.) -{/) -{/)-{/)-{/)I-'
I\.) -{/)-{/)......-{/)W......WO
0\ WI-'-.J\O~WO"\\O
-(I).... .... ... "'" ... ... ... ...
-.J I-'O\O"\O"\-.JO-.JI-'OO
0\ O-.JO"\\o\OU1WOOU1
I-' O\oO"\I\.)W~I\.)~oo
o
0\
-.J
U1
-.J
. . . . . .
-.J 00"\0"\lJlCOU101\.)W
~ OO"\-.JO~OO~W
-{/)
0\
..-.....................-{J)-..-{j).
-{/) -{/)-{/)-{/)N-{/)I-'
I\.) I-'W-.J~Wo
0\
\0
W
-.J
0"\
-{/)
W
0\
\0
~ ~w-.JO"\l\.)oo
-{/)O-{/)ooW 0 lJl\O 0"\
OOOOlJl\OO"\l\.)\O
... ... ... ""- .. ...
. . .
W
0\
O......Ol\.)o,,\OOU1W
01-'00"\......0"\......1-'1\.)
I
~
I I ......
0\ .1 WI\.)-.J I I
o oU1dco~I\.)\O\O\O
. . . . .
I\.)
I-'
dP
I-' o 1\.)0 WOO"\lJl 1-'00
0\ OWO-.J0"\~U10\O
dP ;8P dP dP dP dP dP dP dP dP
o
'U
tx:I
S;
'-:l
H
Z
G)
tTj
X
'U
tx:I
Z
tn
tx:I
tn
, -{/)
-.J
o
0\
W
'-:l
o
8
:t>'
~
0~'U
'-:It:l:t>'
::r:<:tn
tx:Itr.ltn
::O::OtTj
8Z
::OHG)
tx:ItntTj
<:H::O
tTjZ
Z(j)1-tj
c: :t>'
tx:I::tl::o
tntx:ltx:l
~tn
Z
c:
tx:I
tn
H
Z
n
o
~
tx:I
-{/) -{/)
-.J -{/)-{/)O"\
of:>. 0"\ N 0"\
.. .. ..
-.J WOw
U1 COO-.J
-.J U101-'
. . .
I\.) 0"\00\
\0 COOl-'
-{/) -{/)
0\ -{/)-{/)O\
-.J ~I\.)......
.. .. ..
0\ U10,",",
\0 1-'000
~ OOW
. . .
I-' .f:>. 0 -.J
-.J ......00"\
-{/) -{/)
I-' U1
I-'
I\.)
~ -ufo:;;
U1 0' '-.J
1\.)000
-.J0U1
......
o
"'"
W
dP
~
1-'000
. .
U1 Oo~
00000
rJPdPdP
o
'U
tx:I
S;
1-3
H
Z
G)
H
Z
()
o
~
tTj
~
o
Z
'-:l
::r:
:t>'
()
1-3
c:
:t>'
~
~
o
Z
1-3
::r:
tJ:l
c:
t:I
G)
tTj
'-:l
<:
:t>'
::0
H
:t>'
Z
()
tTj
dP
()
::r:
:t>'
Z
(j)
tx:I
~'U
0::0
::00
I-tj
'-:lH
::r:1-3
tx:I
:t>'
'UZ
tx:It:I
::0
H~
00
t:ltn
en
U1
........ tn
01-3
I-':t>'
........1-3
cotx:l
\O~
tTj
1-3Z
01-3
U1
........
W
I-'
........
00
\0
~\
(
\
(
8
ZO
~8
~
~co
800
.:t;.........
8M
U) .........
I'
U)
U)Q
00
HH
P:;
Q~
ZC4
F:t:
~
8:r:
H8
r...
OP:;
P:;O
C4r...
0'1
00
.........
M
M
.........
ll)
~
l'J
Z
.:t;
:r:
u
dP
~
U
Z
.:t;
H
P:;
.:t;
:>
E-t
~
l'J
o
::>
lXl
o
8
:>i
H
.:t;
::>
8
U
.:t;
Q
8
:>i
dP dP dP dP
0'1000 \0
\00"<:1'. 0
. . .
00\0 M
M
1"'--01"'--
1"'--000
. . .
0'1 0 00 00
~(f).0'I ~
\0 0 I"'--
..
~ CO N
(f). M N
(f). (f).
\OOM I"'--
Mall) 00
. . .
MO"<:l' It)
NOM M
00\0 \0
.... ...... ...
MNO'I "<:I'
I"'--N"<:I' "<:I'
\O(f).(f). I"'--
(f). (f).
MOOO M
riOM ll)
. . .
MOM ~
I"'--OM 00
\001"'-- M
... ....... ...
I"'--NI"'-- I"'--
I"'--N\O \0
\O(f).(f). I"'--
(f). (f).
~
~
o
u
Z
H
l'J
Z
H
8
~
~
C4
o
U)
~
::>
Z
U)~
~~U)
p:;er:;rLl
.:t; ::>
r...l'JZ
Z~
er:;H:>
~U)~
l'JHer:;
Z8
~p:;er:;
U)~~
U):>:r:
.:t;Q8
C4.:t;O
"<:I'
\0
~
~
o
U
Z
H
H
.:t;
8
o
8
dPdPdPdPdPdPdPdPdP
NrlMM\Ol"'--NOO
I"'--lt)OOOMOOOrlO
. . . . .
rlNI"'--MNMOOO
I I 'M rl M "<:I'
I I I
--..-........--..-..
1"'--0MMMll)NOO
O'IMI"'--"<:I' 0'100\0'10
.........
t--:MO'IMO'IMO'\"<:I'O
NI"'--NMrlll)"Ot'M(f).
1"'--0000000M\OMll)
.... ... ... .... .... ...<1} ....
OO'lrlOOMN M
N(f).M~MN rl
(f).-(f).(f).(f).(f). (f).
................--........
M"<:I'OO"<:l'OI"'--\OO "<:I'
\o\OOll)Nll)MNO M
........
rl\ONO'INI"'--M\OO 0'1
"Ot'Nll)O'IMMMOO 0
"<:I'OOll)I"'--\oMI'M \0
... .... ... .... .... ... .... .... ....
COOOrl"<:l'I"'--"<:I'OOMM I"'--
OO'\ll)I"'--OOMM(f). 0'1
NMMMMN<I).(f). "<:I'
.. (f). (f). (f). (f). (f).
M N
(f). (f).
\O"<:I'O'Il"'--rlLf)O'\\oO I"'--
\OMNOM"<:I'NrlO Lf)
........
MMN\ON~MrlO \0
MLf)NOOrl\OOONO Lf)
1"'--0NI"'--"<:I'0'I'<:f'NM 0'1
.... .... .... .... .... ... .... .... ....
1"'--000'lLf)"<:I'MOOl"'--rl M
COOOMNO'IOOM"Ot'(f). 00
rlMMM(f).M(f).(f). M
.. (f). (I)- (I)- (I)-
rl N
(f). (f).
U)
~
U)
Z
fil
C4
:><:
fil
l'J
Z
H
8
.~
fil
C4
o
Z
o
H
8/
F:t:
8
er:;
o
C4
U)
Z
~~
80
fil
U)filOZ
U)HfilUfill<!;
U)fil.:t;HZU)H
~UH8F:t:.:t;H
P:;l'JHP:;Her:;:r:fil
OZ:>rLlHOUU8
lXlHP:;8HU)er:;U)Z
.:t;er:;rLl.:t;8ZDHrLl
Hr...U)~::>HC4~P:;
U)
rLl
H
H ;"
C4
C4
::>
U)
<<l
dP
Lf)
Lf)
~
I
I"'--
Lf)
N
Lf)
\0
M
ri
rl
(J).
U)
rLl
U)
Z
rLl
C4
:><:
rLl
H
.:t;
8
o
E-t
dP
00
I"'--
I"'--
I
M
N
rl
o
"<:I'
\0
M
M
<I)
I"'--
N
M
I"'--
0'1
N
Lf)
I"'--
M
(f).
\0
o
N
I"'--
Lf)
\0
M
\0
M
(f).
U)
U)
o
H
l'J
Z
H
E-t
~
rLl
C4
o
8
~
Z
dP 0.0 dP dP
Lf)NCOM
OOrlCOO'\
. . .
M \0 0'\ 00
I I
Nf"COM
rlLf)o\\O
Lf)0'I00'\ Lf)
rlrlOM \0
~O'IMOO I"'--
... .... ... ....
N\O"Ot'Lf) N
MMN(f). N
(f). (J). (f). (f).
OOLf)rlM I"'--
OONOri N
. . .
o Lf) \0 '<:f' \0
\OCO'<:f'O 0'\
0000\~ N
... .... ... ....
rlNMlt) M
'<:f'O"<:l'\O It)
OO\ON(f). I"'--
(f). (f). (f).
OOOM\O I"'--
o \0 0 r, '<;1'
\OLf)Lf)M Cl
I"'--\O'<:f''<:f' M
'<:f'O'ICON If)
.... .... ... ....
MLf)O'\rl Cl
I"'--\OMI"'-- M
OOLf)N(f). r--
(J). (J). (f).
I." rl
(f).
U)
rLl
H
o
H
U)
lXl
::>
U)
l'J
Z
H
8
~
rLl
C4
o
fil
:>:::
.0
Z
.:t;H
~6
o
H r...H
~rLlOp:;
rLlE-t:>ifLl
O.:t;E-t:r:
rLl8H8
r...U)UO
. .
dP
Cl
M
dP
'<:f'
N
ri
I
rl
00
ri
Lf)
M
o
co
rl
'<t'
Lf)
M
\0
M
rl
rl
(J).
o
o
M
N
M
(J).
rl
(f).
rl
'<t'
00
Lf)
0'1
M
rl
rl
(J).
U)
fil
H
o
H
(f)
a:l
o
(f)
l'J
Z
H
8
~
rLl
P.
o
H
F.t;
8
o
E-;
U)
(f)
o
H
.........
t:il
~
o
u
Z
H
E-t
t:il
Z
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
June 26, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
Subject: Lease Agreement between Greater Roanoke Transit Company
and City of Roanoke.
(
\
"
1.
Background:
A. GRTC has leased operations, maintenance and
administrative facilities located at 12th Street and
Campbell Avenue, S. E. from the City of Roanoke since
March of 1975.
B. Most recent lease agreement expired on March 22, 1989
II. Current Situation
A. Renewal of the most recent lease agreemen.,t requires
authorization of the GRTC Board of Directors and Roanoke
City Council. This lease agreement is attached.
III. Issues
A. Need
B. Funding
IV
Alternatives
;"
A.
Authorize renewal by the General Manager of the most
recent lease agreement between the GRTC and the City of
Roanoke on a month to month basis with (60) days notice
of termination by either party.
(
"
(
\,
(
1.
Need is evidenced by the fact that GRTCs' s new
operations, maintenance and administrative facility
will not be complete and ready for use until March
1990.
2. Funding is available within GRTC' s budget to satisfy
all financial obligations of the lease agreement.
Rent will remain at $100.00 per month
B. Do not authorize renewal of the most recent lease
agreement between GRTC and City of Roanoke.
1. Need will not change.
2. Funding will not change.
v. Recommendation
Adopt Alternative A. Authorize renewal by the General Manager
of the most recent lease agreement between the GRTC and the
City of Roanoke on a month to month basis with (60) days
notice of termination by either party.
Respectfully submitted,
.~.~.
Stephen A. Mancuso
General Manager
cc: Assistant Vice President
General Counsel
Treasurer
Secretary
Director of Utilities & Operations
Secretary
....
;-
.,
f-
l,
THIS AGREEMENT OF LEASE, as of this 23rd day of ~~rch, 1986,
by and between the CITY OF ROANOKE, a municipal corporation of
the Commonwealth of Virginia (Lessor) and the GREATER ROANOKE
TRANSIT OO~WANY, a corporation organized under the laws of the
Commonwealth of Virginia (Lessee),
WIT N E SSE T H:
----------
THAT, IN CUNSIDERATION of the mutual covenants and agreements
herein contained, the parties hereto do covenant and agree as
follows:
1. Lessor does hereby lease unto Lessee that portion of its
real estate at Twelfth Street and Campbell Avenue, S.E., Koanoke,
Virginia, and more fully described as follows:
All of Lots 16 through 18, Block 6; all of Lots 1
through 10 of Block 12; all of Lots 1 through 7, and
11 through 24 (including portions of a closed alley)
of Block 13; and all of Lots 16 through 19 of Block
14, in East Side Addition, as shown on plat recorded
in Deed Book 209, at page 213, in the Clerk's Office
of the Circuit Court of the City of Roanoke,
Virginia, together with the improvements thereon.
2. The term of this Lease shall be for a period of three
....
years commencing on March 23, 1986 and ending on March t2, 1989.
The Lessee shall pay to the Lessor as rental for the use of the
premises for the period March 23, 1986 through June 30, 1987, the
sum of FORTY-FIVE THOUSAND DOLLARs ($45,000.00) annually. Such
rent is to be paid in fiftepn (15) monthly installments of Three
Thousand Dollars ($3,000.00), with one such installment becoming
due and payable on the first day of each month of this Lease,
(
,
(
commencing with April 1, 1986. The Lessee shall pay to Lessor as
rental for the use of the premises for the period July 1, 1987
through March 22, 1989, the sum of Twenty-One Hundred Dollars
($2,100.00). Such rent is to be paid in twenty-one (21) monthly
installments of One Hundred Dollars ($100.00), with one such
installment becoming due and payable on the first day ,of each
month of this Lease, commending July 1, 1987.
3. The Lessee shall use and occupy the demised premises in
the operation of its mass transportation service.
4. Lessor's service responsibilities shall be limited 'to
the provision of fire and extended coverage insurance on the
leased premises during the term of this lease.
5. Lessee shall obtain and maintain during the life of this
\,
Lease bodily injury and property damage liability insurance
coverage with respect to claims arising out of the subject matter
of this Lease. The amount of such insurance shall not be less
than:
(i) In the case of bodily injury liability insurance,
$500,000 for injuries, including death, to one person in
anyone occurrence and $1,000.000. annual aggregate;
.a!'
(ii) In the case of property damage insurance, $500:00~ for
damage in anyone occurrence and $1,000,000, annual
aggregate;
( i i i) The above amoun ts may b,e me t by "umbre 11 a" coverage in a
minimum amount of $1,000,000.
Lessee shall name ~essor as an additional insured as its
interests may appear on the above policies.
Lessee shall furnish Lessor with certificates evidencing
the required coverage and containing a statement to the effect
- 2 -
" .
.,
c.
, that the coverage shall not be cancelled or materially altered
except after thirty (30) days written notice to the City.
Lessee covenants and agrees to pay and indemnify and
hold Lessor. its employees, representatives and agents harmless
against any and all loss. cost or expense. including reasonable
attorney's fees. resulting from any claim. whether or not reduced
to a judgment. for any liability of any nature whatsoever that
may arise during Lessee's occupancy of the leased premises.
The Lessor and Lessee waive all rights against each
other in the event of fire damage to the extent covered by
insurance, except such rights as they may have to the proceeds of
such insurance.
6. The Lessee shall assume all responsibility for the main-
tenance and care of the furnace and facilities necessary to pro-
vide heat; said furnace and facilities shall be maintained to the
current standard. Lessee shall also assume all responsibility
for the maintenance and care of the remainder of the premises;
said premises shall be maintained to the current standard. Upon,
the termination of said lease said premises will be returned to
~~
said Lessor in good repair. ordinary wear and tear excepted.
7. If the premises shall be damaged by fire, acts of God.
or war. not the fault of Lessee. ,.its agents, employees. invitees
or licensees. so as to make the same untenantable, this Lease
;-
shall terminate, unless the Lessor shall within thirty (30) days
after such fire or other act notify the Lessee of its intention
to restore the premises to a tenantable condition. Prepaid rent
(
will be prorated accordingly.
- 3 -
": II
.. , .1 .
,
1/"
l.
8 .
The Lessor hereby designates the Office of Billings and
Collections. P. O. Box 2199, Roanoke. Virginia 24009, as the
agent of the Lessor for the collection of rents and directs that
payment of all rents to accrue hereunder shall be made by the
Lessee to such agenLAny and all notices, requests, or demands
given or required to be given under this Lease shall, except as
otherwise expressly provided herein, be in writing and mailed by
ordinary mail to the aforesaid Office of Billings and
Collections.
9. Any notice required under this Lease to the Lessee shall
.be by ordinary mail addressed to the President, Greater Roanoke
Transit Company, Room 456, Municipal Building, Roanoke, Virginia
24011.
WITNESS the following signatures and seals:
CITY OF ROANOKE
ATTEST:
By
Ci ty Clerk
GREATER ROANOKE TRANS IT COl'vlPANY
.~
A.
ATTEST:
By
Secretary
President
APPROVED AS TO FORM:
;-
Assistant City Attorney
- 4 -
\ .- ~l:.i
'"\
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 7,1989
Mr. Stephen A. Mancuso
General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Mancuso:
I am enclosing copy of a Resolution authorizing execution of a
lease agr'eemen t wi t h the Ci ty 0 f Roanoke for the Company's opera-
tions, maintenance and administrative facilities at 12th Street
and Campbell Avenue, S. E., upon certain terms and condi tions,
which Resolution was adopted by the Board of Dil~ectors of the
Gr'eater Roanoke Transit Company at a t~egular meeting held on
Monday, June 26, 1989.
Since,'ely, _1, ~
~/~7
Mary F. Parker'
$'ec re t a t~y
MFP:ra
pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mr. Kit B. Kiser
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING EXECUTION OF A LEASE AGREEMENT
WITH THE CITY OF ROANOKE FOR THE COMPANY'S OPERATIONS,
MAINTENANCE AND ADMINISTRATIVE FACILITIES AT 12TH
STREET AND CAMPBELL, S.E., UPON CERTAIN TERMS AND
CONDITIONS.
BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that the Company's General Manager and
Secretary are authorized to execute and attest, respectively, on
behalf of the Company, in form approved by General Counsel, the
appropriate lease agreement with the City of Roanoke for the
Company's Operations, Maintenance and Administrative facilities
located at 12th Street and Campbell Avenue, S.E., on a month-to-
month basis with provision for a sixty day notice of termination
by either party at a monthly rental of $100.00 per month, and
upon such other terms and conditions as deemed appropriate, and
as more particularly set forth in the report to this Board dated
June 26, 1989.
ADOPTED by the Board. of Directors of Greater Roanoke Transit
Company this 26th day of June, 1989.
APPROVED:
ATTEST:
0-~-JP~
Mary F. P~ker, Secretary
;"
...
....I}
.'
,
GREATER ROANOKE TRANSIT CO}~ANY
STOCKHOLDERS
June 22, 1f:l89
Dr. Noel C. Taylor, President
Mr. David A. Bowers
Mrs. Elizabeth T. Bowles
Mr. Beverly T. Fitzpatrick, Jr.
Mr. Robert A. Garland
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
This is to remind you of the Annual Meeting of the Greater
Roanoke Transit Company Stockholders on Monday, June 26, 1989,
immediately following the City Council meeting which commences at
2 : 0 0 p. 1"1., i nth e Co u n c i l C h amb e r .
I am attaching copy of the minutes of the Annual Meeting which
was held on Monday, June 27, 1988.
Sincerely, ;J
~~-J./~
Mary F. Parker, CMC
City C l e rk
MFP: sw
pc: Mr. W. Robert Herbert, Vic~ President of Operations, GRTC
Mr. Earl B. Reynolds, Jr., Assistant Vice President of
Operations, GRTC _
Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC
Mr. Mark A. Williams, Assistant General Counsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
~Mr. Ki t B. Kiser
Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O.
Box 13247, Roanoke, Virginia 24032
i,I
'.
.~..!v:,
'-,,'
J':.Y;"
:,j . .:~, ','
\\ ;:
"
,
_ Annual Meeting of the Stockholders
Greater Roanoke Transit Company
Monday, June 26, 1989
Immediately Following City Council Meeting
Agenda
1. Call to Order.
2. Ro II Ca II .
3. Invocation.
4. Pledge of Allegiance to the Flag of the United States of America.
5. Approval of June 27, 1988, Stockholders' minutes.
6. Statement of Purpose.
7. Election of Directors.
8. Adj ournmen t .
;"
,
GREATER ROANOKE TRANS IT COMPANY
BOARD OF DIRECTORS
July 20, 1989
..,
-"
"
Dr. Noel C. Taylor, President
Mr. David A. Bowers
Mrs. Elizabeth T. Bowles
Mr. Beverly T. Fitzpatrick, Jr.
Mr. Robert A. Garland
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
This is to advise you that there will be a meeting of the Board
of Directors of the Greater Roanoke Transit Company on Monday,
July 24,1989, at 1:30 p.m., in the Council Chamber.
Sincerely,
()
I ~U---
1'- ~9.
Mary F. Parker
Secretary
MFP: sw
pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Earl B. Reynolds, Jr., Assistant Vice President of
Operations, GRTC
Mr. Wilburn C. Dibling, Jr.,/General Counsel,. GRTC
Mr. Mark A. Williams, Assistant General Counsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
~~Kit B. Kiser, Directnr, Utilities and Operations
tytr. Stephen A. Mancuso, General Manager, Valley Metro, P. O.
Box 13247, Roanoke, Virginia 24032
.~
AGENDA
GREATER ROANOKE TRANS IT COMPANY
July 24, 1989 -- 1:30 p.m.
Counc i l Chamber
1. Ca II to Order.
2 . Ro II . Ca ll.
3. Invocation.
4. Pledge of Allegiance
5. Approval of Minutes:
6. General Manager:
to the Flag of the United States of America.
Regular meeting of June 26, 1989.
a. Management Letter dated July 24, 1989.
b. Financial and Operating Report for the month of June, 1989.
c. A report recommending approval of proposed Transit Service
Agreements with the City of Salem, County of Roanoke and Town
o f V i n t on.
d. A report recommending approval of the implementation of the
Final Transit Service Proposal.
7. Vice-President of Operations:
a. A report with regard to an independent management review of
the Greater Roanoke Transit Company.
8. Secretary:
a. A report with regard to election of officers for the current
year.
9. Other Business:
10. Adj ournmen t .
;'
~""" .
u! r;.l iI
-.': ~m_,"~_-~__~__'~~~ r 1D ~
lS~~'i~@fJe!Z~!ffiOC~i.vJW~~"'j~k1m~~~iI1!"9Tm1t~. H 0
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
MANAGEMENT LETTER
FISCAL YEAR 1989 RIDERSHIP
Fiscal year 1989 Ridership was 2.3% greater than ridership during
the previous fiscal year. This increase represents the second
consecutive year that ridership has increased and while this years
increase is modest, management is none the less extremely pleased
because it follows the substantial 9.1 % ridership increase of the
previous fiscal year. Management and all employees are thankful
to the public for their support in demonstrating that, indeed:
"Valley Metro, Its Catching On". With this slogan and the other
aspects of our marketing strategy, management is hopeful that this
positive trend will continue.
CAPITAL GRANT APPLICATION
The Capital grant application approved by the Board in April 1989
has not yet been acted upon by the Urban Mass Transportation
Administration (UMTA). According to UMTA representatives, the
delay is due to the fact that the position of UMTA Administrator
is presently vacant and it could therefore be as late as September
30, 1989 before any action is taken. To prevent the latter and to
strengthen the application for the highly competitive discretionary
funds requested, management has again relied upon the support of
President Taylor to request support of the application from
Virginia's Congressional Representatives. Letters to this effect
have been sent. Notice of UMTA's decision should be forthcoming
in the very near future.
;-
l,.~ ' ~~t,
"'
FINANCIAL AND OPERATING REPORT
OF
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC.
GREATER ROANOKE TRANSIT COMPANY
FOR THE MONTH OF
JUNE, 1989
;"
~<
~
ASSETS
CASH
ACCOONTS RECEIVABLE
INVENTORY
WORK IN PROGRESS
FIXED ASSETS
ACCUMUL. DEPREC.
NET FIXED ASSETS
P REPA YMENTS
TOTAL ASSETS
LIABILITIES
ACCOONTS PAYABLES
PAYROLL LIABILITIES
T AX LIABILITIES
OTHER LIABILITIES
TOTAL LIABILITIES
CAPITAL
CAPITAL STOCK
CAPITAL GRANTS
RETAINED EARNINGS
DEPRECIATION EXPENSE
NET PROFIT/LOSS
TOTAL CAPITAL
TOTAL LIABIL. & CAPITAL
BALANCE SHEET
AS OF JUNE 30, 1989
AS OF 6/30/89
$124,225.85
$253,880.93
$182,929.04
$3,186,976.75
$7,733,662.73
($2,408,981.53)
$5,324,681.20
$154,944.46
$9,227,638.23
---------------
---------------
$488,444.63
$32,510.43
$1,796.47
$25,996.16
$548,747.69
$5.00
$8,909,908.56
$177,232.82
($429,931.24)
$21,675.40
$8,678,890.54
$9,227,638.23
---------------
---------------
;-
AS OF 5/31/89
$212,105.23
$249,704.44
$175,139.15
$2,427,083.44
$7,725,326.83
($2,378,387.53)
$5,346,939.30
$172,049.39
$8,583,020.95
---------------
---------------
$130,255.67
$71,974.85
$6,422.43
$28,035.93
$236,688.88
$5.00
$8,454,473.08
$177,232.82
($399,337.24)
$113,958.41
$8,346,332.07
$8,583,020.95
---------------
---------------
"
,
GREATER ROANOKE TRANSIT COMPANY
OPERATING STATISTICS
FOR THE MONTH OF: JUNE, 1989
PASSENGER DATA
REVENUE PASSENGERS
TRANSFERS
TOTAL PASSENGER BOARDINGS
AVERAGE PASSENGERS/WEEKDAY
AVERAGE FARE/PASSENGER
SHUTTLE/TOUR PASSENGERS
PASSENGERS/MILE
PASSENGERS/HOUR
FUEL DATA
DIESEL FUEL GALLONS USED
DIESEL FUEL M.P.G.
COST/GALLON
MILES OPERATED
SCHEDULED MILES
SHUTTLE/TOUR MILES
SUBTOTAL
NON-REVENUE MILES
TOTAL MILES OPERATED
HOURS OPERATED
SCHEDULED HOURS
SHUTTLE/TOUR HOURS
SUBTOTAL
NON-REVENUE HOURS
TOTAL HOURS OPERATED
OPERATING DAYS
WEEKDAYS
SATURDAYS
TOTAL OPERATING DAYS
OPERATIONAL STATISTICS
OPERe REVENUE/MILE
OPERe COST/MILE
OPERe LOSS/MILE
OPERe REVENUE/HOUR
OPERe COST/HOUR
OPERe LOSS/HOUR
PASSENGERS
ROANOKE CITY
SALEM
VINTON
ROANOKE COUNTY
TOTAL PASSENGERS
;'
1989
106,244
25,492
131,736
4,552
0.59
240
1.28
15.45
24,371
3.75
0.51
83,040
1,075
84,115
7,160
91,275
6,877
80
6,957
1,841
8,798
22
4
26
0.79
3.59
2.80
8.15
37.22
29.07
121,782
3,729
1,576
4,649
131,736
1988
104,002
23;862
127,864
4,456
0.57
N/A
1. 26
15.28
27,557
3.32
0.48
82,411
1,865
84,276
7,166
91,442
6,808
110
6,918
1,346
8,264
22
4
26
0.76
2.40
1. 63
8.46
26.55
18.08
CHANGE
2.16%
6.83%
3.03%
2.15%
3.51%
N/A
1.38%
1.13%
-11.56%
12.87%
6.25%
0.76%
-42.36%
-0.19%
-0.08%
-0.18%
1.01%
-27.27%
0.56%
36.78%
6.46%
0.00%
0.00%
0.00%
3.95%
49.58%
71. 78%
-3.66%
40.19%
60.79%
,
VARIANCE REPORT
JUNE 1989
OPERATING STATISTICS
Transfers increased 6.83% in June 1989 over June 1988.
Diesel Fuel M.P.G. increased 12.87% in June 1989 over June 1988 due
to the use of ten new, more fuel efficient buses.
Shuttle Miles and Hours decreased 42.36% and 27.27% respectively
in June 1989 over June 1988 due to fewer shuttles being run in
1989.
Non-Revenue Hours increased by 36.78% in June 1989 as compared to
June 1988 due to more vacation hours and driver training hours.
Operating Cost and Loss Per Mile and Hour increased in June 1989
over June 1988 due to increased expenses in June 1989 as denoted
below.
OPERATING INCOME
Other Revenue exceeded budget by 44.91% due to increased rental
income from Campbell Court and interest income. On a year to date
basis, other revenues exceeded budget by 37.18% due to these same
items.
OPERATING EXPENSES
Labor was over budget by 21.95% in June due to the timing of
salaried merit increases. On a year to date basis, labor expenses
were less than one half of one percent over budget. This nominal
variance was due to the payment of slightly more operator overtime
hours than originally anticipated.
Services for June exceeded budget by 184.38% due to the payment of
the annual radio service contract with the City, and the expenses
accrued for the painting of_the interior of Campbell Court, the
upcoming financial audit, ;and the management audit that was
performed in May. On a year to date basis, services exceeded
budget by 8.19% due to the unexpected management audit.
Materials and Supplies were over budget by 133.05% in. June due to
numerous planned year end purchases of maintenance materials and
supplies: and purchases of printing, promotional, data processing
and general office supplies, all of which will offset next fiscal
~,
year's expenses. On a year to date basis, this category was 0.86%
under budget.
Utilities were over budget by 39.34% in June due to the payment of
May invoices plus the accrual for June expenses. On a year to date
basis, utilities were 8.06% under budget.
Miscellaneous Expenses were 96.28% over budget in June due to the
timing of advertising and postage expenses. On a year to date
basis, miscellaneous expenses were 47.41% over budget due to
travel, dues, postage, and special event expenses which were not
originally budgeted.
All Other Expenses either approximated or were substantially less
than budgeted for the 'month of June and for fiscal year 1989.
Net Operating Loss was 60.47% more than anticipated in June. On
a year to date basis, however, net operating loss was 2.11%, or
$40,338.00 less than the amount budgeted. Based on this surplus,
GRTC estimates that $21,400.00 can be returned to the City,
contingent upon the final audit of GRTC records.
;-
,
0'1
co
,
o
M
,
\0
80
Z8
ril
~O'I
rilco
8,
tc(r-l
80
tI),
\0
tI)
tl)O
00
..:lH
r.x;
Oril
ZAI
tc(
ril
8:r:
H8
rx..
@~
Alrx..
ril
U
Z
~
H
r.x;
~
8
ril
~
B
IYl
::r:
8
Z
o
~
..:l
~
D
8
U
~
::r:
8
Z
o
~
ril
~
Z
~
::r:
U
dPdPdP dP
'<:I'0r-l N
NO' O"l O"l
. . .
MO'<:l' If'l
'<:I'
dP
r-l00'l .0
0'10\0 \0
. . .
MOlf'l 0'1
CO(l).N 0
0'100
.. ..
r-l N '<:I'
(I). (I). (I).
U"'lON t--
t--O'<:l' r-l
. . .
MOO '<:I'
COOr-l O"l
r-l0lf'l \0
.. .. ..
r-lN'<:I' t--
\0(1).(1). \0
(I). (I).
\OOr-l t--
\OOr-l t--
t--O\O M
\OOM 0
r-l0lf'l t--
... ...... ...
MN\O r-l
\0(1).(1). t--
(I). (I).
~
:€:
o
U
Z
H
U)
ril
D
Z
tl)g;
rilriltl)
r.x;~ril
~ D
rx..~Z
Zril
~H>
riltl)tx:l
~H~
~~~
tl)filril
tI):>tr::
tc(08
~~O
~
Z
H
8
~
ril
~
o
ril
~
o
u
Z
H
..:l
tc(
8
o
E-t
dPdPdPdPdPdPdPdPdP dP
\Or-lCOlf'l'<:l'\Oocoo r-l
O'Ir-lMOMCOONO N
.........
r-l'<:l''<:I'MO''lMO\OO '<:I'
N COMMr-l O"l '<:I'
r-lr-l I
U"'lt--M'<:I''<:I'\O'<:I'O''lO
t--O'Ilf'lO"llf'lt--ocoo
.........
\Ot--COO'lNOOOO U"'l
NCOr-lOU"'lO"l(l).O"l(l). 0'1
r-l'<:l'MMCOlf'l co M
... ... ... ... ........ ....
'<:I'r-lU"'llf'lMN N 0
N(I).N'<:I'(I).(I). (I). 0
(I). (1).(1). r-l
(I).
MU"'lOOMOMOO '<:I'
MNOU"'lCOU"'l\Ot--o t--
.........
CO'<:l'N'<:I'MN\ONO '<:I'
U"'lCOMlf'lO"lO"l\Ooo co
COr-lt--ot--\O\OOr-l 0
... ... ... ... ... .... ... ...~
O'I\OM'<:I'O"lCOr-lM t--
OMr-lM(I).r-l(l).(I). N
r-l(l).(I).(I). (I). N
(I). (I).
CONM'<:I't--'<:I't--O"lO '<:I'
ONU"'l'<:l'Mt--\Olf'lO \0
.........
U"'lNO'<:l'\Or-l\OMO 0
cot--U"'l\O'<:I'o\OO"lO co
O'I\OOM\Or-l\OCOr-l '<:I'
... .... ... ... ... ... ... ... <I).
Mt--O'IO'IM\Or-lU"'l t--
MMMt--r-lr-l(l).(I). N
r-l(l).(I).(I).(I).(I). M
(I). (I).
U)
~
U)
Z
~
AI
><:
~
~
Z,
H
8
~
ril
~
o
Z
o
H
8
,ct:
E-t
~
,0
'AI
U)
Z
~~
80
~ ril
tl)rilOZ
tI)..:lrilUriltc(
tl)riltc(HZtI)..:t
rilUH8tc(,ct:H
~~H~H~:r:ril
OZ>ril..:lDUU8
~H~8HtI)~tI)Z
,ct:~ril~8Z::>Hril
..:lrx..U)~::>H~::E:~
U)
ril
H
..:l
AI
AI
D
VI
o
0'1
tI)
fil
tI)
Z
ril
~
><:
ril
..:l
tc(
E-t
o
8
tI)
U)
o
..:l
~
Z
H
8
~
ril
AI
o
8
fil
Z
dP
t--
'<:I'
o
\0
o
M
\0
co
M
..
\0
0'1
(I).
t--
U"'l
o
O"l
M
..
0'1
U"'l
r-l
(I).
-
t--
co
\0
t--
t--
..
U"'l
U"'l
N
(I).
dPdPdPcK> dP
O'I\Ocoo t--
MMCOrl U"'l
. . . .
Nt--O'IO N
'<:1'\0 1M
I
COt--'<:I''<:I'
0lf'l0"lt--
. . . .
If'l0'l00'l M
r-lr-lO'lCO 0
'<:I'0\r-lt-- rl
... .. .... ...
N\ONrl '<:I'
MM(I).(I). (I).
(I). (I). -
COlf'lr-lM t--
Ot--O'ICO U"'l
. . . .
Ot--\OU"'l 0
\OOt--'<:I' 0'1
'<:I'COr-lO'l M
.... ... ... ...
\O'<:I'NU"'l 0'1
t--lf'lN(I). U"'l
(1).(1).(1). r-l
(I).
ONt--t-- \0
OMO'IU"'l co
. . . .
If'lt--U"'lU"'l M
'<:I'NCOM 0'1
0t--0'It-- '<:I'
... ... ... ....
'<:I'r-l0'lt-- M
'<:I'O\r-l(l). \0
(1).(1).(1). r-l
(I).
U)
fil
H
o
H
tI)
t:Q
D
U)
ril
~
o
Z
~..:l
~6
o
..:l rx....:l
~rilO~
ril8~ril
O.....8tr::
fil8HE-t
rx..tI)UO
~
Z
H
8
~
~
~
o
tI)
fil
H
o
H
U)
t:Q
D
tI)
~
Z
H
8'
~
ril
~
o
~
8
o
8
~
r.x;
ril
0'1
N
rl
o
M
co
N
N
O"l
(I).
o
o
o
(I).
r-l
o
M
CO
N
N
0'1
(I).
tI)
tI)
o
..:l
,
~
::E:
o
U
Z
H
8
~
Z
"
0\
00
........
o
M
........
\0
8
Zo
r>:l8
~
r>:loo
800
I':t:........
8o-i
U)........
I'
U)
U)O
00
~H
0::
Or>:l
ZPI
I':t:
8~
H8
~
@t3
PI~
~
t!l
Z
~
U
dP
~
U
Z
I':t:
H
0::
I':t:
:>
8
~
t!l
o
::>
!:Q
Q
8
~
~
I':t:
::>
8
U
I':t:
Q
8
~
dPdPdP
0000
O\o~
dP
0\
N
. .
001'
M
M
0\00\
1'0'<f'
00
N
. . .
MO~ 00
MU)-N If)
\0 r-l I'
... ... ...
\0 0 \0
U)- N N
U)- U)-
000 0
000 0
If)0lf) 0
OON M
NOr-l M
... ... ...
'<f''<f'~ N
MNlf) r-l
I'U)-U)- 00
U)- U)-
0\00\ 00
1'0'<f' N
0000\ 00
MO'<f' 00
OOON 0
... ... ...
O'<f' ~ 0\
'<f'NI' M
I'U)-U)- 00
U)- U)-
~
~
o
u
Z
H
t!l
Z
H
8
~
~
PI
o
U)
~
Z
U)~
r>:l~Ul
O::O::r>:l
I':t: ::>
~t!lZ
Zr>:l
O::H:>
r>:lU)r.:l
t!}HO::
~~o::
U)rLlr>:l
Ul:>::r:
1':t:08
PlI':t:O
r>:l
~
o
u
Z
H
~
I':t:
E-t
o
E-t
dPdPdPdPdPdPdPdPdP
\Olf)O\\O\OOlt)o-iO
NO\o-iOOOI'I''<f'O
. . . .
. . .
Oo-iOOOOOr-lOI'O
I I I r-l ~
I
---
'<f''<f'NO\Nr-l\OIt)O
I'~OO~MOOO\I'O
.........
OOlf)OOMI'MO\NO
O\ooooo\O'<f'~ooU)-
M'<f''<f'lf)'<f'Nr-lO
" ... ... ... ... ...(1). ....
MOOMMO\\O I'
. U)- U)- r-l U)- U)- N o-i
- U)- - - U)- U)-
-
000000000 0
000000000 0
.........
Oo-i~'<f'\OOONO I'
Or-lOOlf)Nr-lOMO o-i
MNI'\OIt)MOON 0
-.. .... ... .... ... -.. -.. -. ...
OO'<f'~OOI'~o\Oo-i If)
o-iM\OOr-lNNMu)- N
M'<f'o-i~o-iNu)-u)- I'
... U)- U)- U)- U)- U)-
r-l N
U)- U)-
'<f'\ONo-iOOO\\Olf)O o-i
I'lf)OOlf)\Or-lO\I'O N
.........
OOlf)NOOO\OO\~O I'
O\NI'lf)lf)\O'<f'o-iO M
\OI'Nr-lOOr-lo-iN '<f'
... -.. ... ... ... -. .... ... -.
o-ilf)OOlf)OOOOOMo-i o-i
NNI'OOO\Nlf)U)- o-i
M'<f'o-i~o-ir-lu)-U)- I'
.. U)- U)- U)- U)- U)-
o-i N
U)- U)-
U)
~
U)
Z
~
PI
><:
~
t!}
Z
H
8
~
~
PI
o
Z
o
H
8
I':t:
U) 8
r>:l 0::
~ 2
PI Ul
PI Z
~ iii~
;- 8 0
~ r>:l
U)~OZ
U)~r>:lUr>:l1':t:
U)r>:lI':t:HZU)~
r>:lUHE-iI':t:I':t:~
O::t!lHO::Ho::::t:r>:l
OZ>r>:l~OUU8
III HO::8HUlO::U)Z
I':t:O::r>:l1':t:8Z0H~
....:l~U)~::>HPI~O::
dP
o
If)
o
I
0\
I'
0\
I'
If)
M
o-i
U)-
U)
~
U)
Z
r>:l
PI
><:
r>:l
~
I':t:
8
o
8
dP
rl
o-i
N
I
I'
o
00
M
M
o
'<f'
U)-
o
o
I'
00
\0
..
N
o-i
0\
o-i
U)-
M
0\
00
'<f'
M
N
I'
00
o-i
U)-
U)
U)
o
~
t!l
Z
H
8
iii
~
PI
o
8
~
Z
dPdPdPdP
00000\
0000\0
. . . .
000\0
Ir-l
OOOM
OOOM
. . . .
OONO\ N
U)-u)-O\N \0
N\O \0
\01' 00
NU)- o-i
U)- U)-
0000 0
0000 0
. . . .
r-lMMO I'
NO\Nlf) 00
If)\oo-iM \0
.... ... .... ...
1'1'\Or-l N
r-llf)\01' o-i
O\\ONU)- 0\
U)- U)- U)-
OOOM M
OOOM M
. . . .
r-lMo-iO\ '<f'
NO\MI' N
If)\OOOO\ 0
... ... ... ....
1'1'0\00 '<f'
r-llf)MI' 0\
O\\ONU)- 00
U). U)- U)-
U)
r>:l
H
o
H
U)
!:Q
::>
U)
t!l
Z
H
8
iii
.~
PI
o
r>:l
~
o
Z
~~
@6
o
H ~H
iii~Oo::
r>:l8~~
0~8::r:
r>:l8H8
~U)UO
... ...
dP
00
0\
0::
0::
r>:l
o
I
I'
\0
o
'<r
L{)
I'
\0
o-i
N
U)-
o
o
o
U)-
o-i
U)-
o
'<f'
If)
I'
\0
o-i
N
U)-
o-i
U)-
U)
r>:l
H
Q
H
U)
III
::>
U)
t!}
Z
H
8
~
r>:l
PI
o
U)
U)
o
~
........
~
~
o
U
Z
H
~
8
o
8
E-t
~
Z
. '. \.::. -
...:;
r.~-'! 1 r;-;1 m' .
'.. . ~ 'CJooOOo ==
---~'-"'-~---<"~--~A----H M ~ r1=
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703-982.2222
July 24, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
Subject: City of Salem, County of Roanoke and Town of Vinton
Transit Service Agreements.
I. BACKGROUND:
A. GRTC has provided transit service to the City of Salem,
County of Roanoke and Town of Vinton since 1980 in
accordance with formal Transit Service Agreements.
B. Prior Transit Service Agreements have required each
jurisdiction to pay 100% of the cost of the service
provided and have granted each jurisdiction total control
of the service purchased and the zone fares charged for
this service. Historically, whenever a jurisdiction has
exercised this right of control and curtailed service,
GRTC has lost an amount of funding far in excess of the
costs actually saved by GRTC.
C. New approach to providing transit service to outlying
jurisdictions was dealt with in the fiscal year 1990
budget approved by the Board in April 1989. This budget
included proposal for preventing the predicament
described above and eliminating the zone fares charged
by each jurisdiction. This proposal consisted of billing
each jurisdicti06 for 50% of the deficit cost of
operation in consideration of each jurisdiction making
a longer term commitment toward purchasing transit
service and in consideration of GRTC retaining total
control of the service purchased and the zone fares
charged for this service.
,
D. Management presented aforementioned proposal to each
jurisdiction and met with the appropriate representatives
to discuss both the proposal and the other aspects of the
service to be provided in the future. These discussions
resulted in the proposed Transit Service Agreements that
are attached.
II. C9fRENT SITUATION:
A. Approval of the proposed Transit Service Agreements
requires action by the Board of Directors.
III. ISSUES:
A. Need
B. Terms and Conditions
C. Cost, Revenue and Subsidy
D. Timing
IV. ALTERNATIVES:
A. Approve of the proposed Transit Service Agreements that
are attached and authorize execution by the President in
a form approved by Legal Counsel.
1. Need is evidenced by the importance of avoiding the
predicament described above; securing more stable
subsidy funding from each jurisdiction; and
obtaining control of the service provided and the
zone fares charged for this service.
2. Terms and conditions of the proposed Transit Service
Agreements representing a significant change from
the existing agreements are as follows:
City of
Salem
County of
Roanoke
Town of
Vinton
Prior
Agreements
Initial Term
? yrs
3 yrs
1 yr
1 yr
Subsequent
Term
I yr
1 yr
1 yr
none
Control Over
Changes
;-
GRTC
GRTC
GRTC
locality
Notice of
Termination
Required
1 yr
1 yr
6 mo
1 mo
Zone Fares
No
No
No
Yes
,
Ownership of
Revenue GRTC GRTC GRTC locality
Subsidy 50% of 50% of 50% of 100% of
Net Net Net Net
Deficit Deficit Deficit Deficit
3. Cost, revenue, and the subsidies expected are as
follows:
City of
Salem
County of
Roanoke
Town of
Vinton
Cost
$95,040
$28,957
$68,356
Revenue
41,823
36,246
9,828
Subsidy*
26,609
o
29,264
* No City of Roanoke subsidy is required. The
total subsidy to be provided by the three
jurisdictions equals $55,873 which is $1,669
more than the amount budgeted.
4. Timing will permit implementation of the services
described within the proposed Transit Service
Agreements on or about September 5, 1989 to coincide
with the beginning of the new school year.
B. Do not approve of the proposed Transit Service Agreements
that are attached.
1. Need will not change
2. Terms and conditions of the proposed Transit Service
Agreements is a moot issue
3. Cost, revenue and the subsidies will depend on the
terms and conditions of whatever Agreements might
be made in the future.
4 .
Timing will delay implementation
described within' the proposed
Agreements until such time as
approve otherwise.
;"
of the services
Transit Service
the Board migh t
-"
,
\.
V. RECOMMENDATION:
A.
Adopt Alternative A: Approve
Service Agreements that are
execution by the President in
Counsel.
of the proposed Transit
attached and authorize
a form approved by Legal
cc: Vice President of Operations
Assistant Vice President of Operations
General Counsel
Treasurer
Secretary
Director of Utilities and Operations
Manager, Management and Budget
;"
r,
\.
This Agreement made this day of , 1989
between the Greater Roanoke Transit Company (GRTC), a Virginia
corporation with its principal office located ~t 12th Street and
Campbell Avenue, S.E., Roanoke, Virginia, and the City of Salem
(Salem), a.political sub-division of the Commonwealth of Virgi.nia.
WITNESSETH
WHEREAS GRTC is authorized to operate mass transit serv ice
within the City of Roanoke: and
WHEREAS Salem desires to enter into a contract with GRTC to
extend mass transit service within the City of Salem: and
WHERE1\S GRTC and Salem desires to work cooperatively and in
a complimentary mannef to improve transportation opportunities for
all Roanoke Valley residents: and
WHEREAS, the GRTC Board of Directors has authorized GRTC' s
President and Secretary to enfer this Agreement on its behalf: and
WHEREAS, the Salem City Council has authorized the Mayor of
Salem to enter this Agreement on its behalf:
NOW, THEREFORE, in consideration of the mutual promises and
obligations of each as hereinafter set forth, it is mutually agreed
as follows:
1. GRTC shall provide bus service between the City of
Roanoke and Salem in accordance with Exhibits 1\ and R hereto
attached and incorporated by reference as part of this Agreement.
2. Subject to GR'l'C' s desire to improve bus Rervi ce
within Salem and/or GRTC's other commitments, modifications which
are mutually acceptable to the GRTC and Salem may be made in the
bus service described in Exhibits A.& B.
3. In the event Salem desires to modify the bus service
described in Exhibits A & B in any manner whatsoever which, in the
sole discretion of GRTC, will affect either the public or GHTC
adversely, Salem shall provide GRTC with at least twelve months
notice of the modification desired. Such modification may
subsequently be made only if approved by GRTC.
4. The adopted fare schedule for the GRTC shall apply
to the bus service described in Exhibits A & B.
;-
5. Passenger counts of persons boarding in Salem and
persons alighting in Salem after having boarded else~here will be
made daily and such counts shall be the basis of a revenue credit.
Said revenue credit and the cost of operation shall be caJculated
monthly in accordance with the formula contained in Exhibit C. If
deficits are incurred, the GRTC will submit monthly invoices to
Salem and Salem shall remit the full amount due GRTC within 15 days
,
of receipt of the invoice. If deficits are not incurred, GRTC will
have no obligation to submit a monthly invoice to Salem nor will
GRTC have any obligation to remit to Salem the amount of the
surplus, all of which shall remain the property of GRTC.
6. In order to provide satis factory serv ice, GRTC sha II
provide, operate and maintain buses suitable for such operation.
GRTC shall also provide the personnel to operate and maintain the
buses, and GRTC shall have full control over and be responsihle for
the hiring and supervision of such personnel as well as for the
payment of all salaries and wages, workmen's compensation and all
other employee benefi ts of such personnel. Further, GRTC sha 11
provide liability insurance coverage in.the amount as GRTC provides
for its other mass transit operations. It is the intention of the
parties that in the undertaking herein described, GRTC shall be an
independent contractor.
7. This Agreement shal~ be in effect for a period of
two years beginning ~ , 1989 and shall remain in
effect for the entirety of each successive year unless either party
terminates the agreement by providing at least twelve months
advanced written notice to the other party of its intentions to do
so; provided however that GRTC may reduce and/or terminate the bus
service described in Exhibits A and B immediately upon writt.en
notice to Salem that GRTC, in its sole and exclusive discretion,
does not have sufficient resources to provide such service.
GRTC's determination as to whether it has sufficient resources
shall be final.
8. The failure of either party to observe and perform
its obligation hereunder shall not be deemed a default or }lrcach
hereof if such failure is the result of fire, explosion, flood,
work stoppage, riot, communications or power supply failure,
failure or malfunction of equipment or other cause beyond either
party's control. But written notice of such cause shall promptly
be given by it to the other. Nevertheless, if any failure so
caused has continued or clearly will continue, for a period of at
least thirty days, the party entitled to notice hereof may, by
written notice to the other promptly given, terminate this
Agreement as of the date specified therein.
9. No waiver, alteration, or modification of any of the
provisions hereof shall he binding unless in writing and signed by
a duly authorized representative' of the parties hereto. Except as
herein expressly provided to the contrary, the provisions of this
Agreement are for the benefit of the parties hereto and are not for
the benefit of any other;- person and any assignment of this
Agreement by either party without written consent ~o the other
shall be void.
10. ~his Agreement shall be governed by the laws of the
Commonwealth of Virginia. The undersigned represent that they have
authority to execute this 1\greement on behalf of the respective
parties.
'\
, ".
IN WITNESS WHEREOF, the parties hereto have caused their names
to be signed to duplicates hereof, each of which shall have the
force and effect of the original, and the respective seals to be
thereto affixed and attested, by their duly authorized officers.
1\TTEST:
GRE1\TF.R R01\NOKF. TRANSJ1' COMP1\NY
PRl~SIDEN'J'
A'l'TEST:
CI'l'Y OF S1\I.EM
MAYOR
;"
,-
<( '\,~
f-4
1--04
co
1--04
::r:
&1
~
~
~
U)
~
00
~~
~~
~u
~~
~~
~f-c
~~
r.Ll
U
~
~
U)
~.
COJ
f-
'-'
m
'-'
::c
G3
~
W
0-1
cc<t:
J-C/)
wo
21-
>-w
w-l
-I=>
-JO
<tw
>:c
o
(f)
~
m
"'0
'3.-.
::1
..-
m
C/)
J:
0')
::1
o
'3.-.
J:
..-
~
m
-0
c
o
~
u
o:l
r-l
r-l
Q)
.0,P
P, ~~
E ::l
III 0
uu
~
....
-=t:
:-:
no
mlnlnlnlnlnlnlnlnlnlnln
..-t roC ,.-t ....f ...t r-I ....-, ,... r-~ ..-i ,...( .--t
.. .. .. .. .. .. .. .. .. .. .. ..
co 0\ 0 ..-i N rl N (V) "'. In \Cl ,....
o 0 ....1 ....1 ....1 0 0 0 0 0 0 0
....
...,
,r,
~.
.?.
n.
~
Ih In In In .nlnlnlnlnln Inln
....,. ';)' ....,. "-'I' "<J' ....,. ....,. ",. ~ "'. ". ....,.
.. .. It .. .. .. .. .. .. .. .. ..
t-- co 0\ 0 rl N ....1 1"'1 (V) ....,. In \0
o 0 0 .-1 rl rl 0 Q 0 0 0 0
~
::r.
~
IX<
000000000000
1"1 (V) 1"1 cY) (V) (V) (V) (V) (V) (V) (V) (V)
It .. .. .. .. It .. .. .. .. .. ..
t-- co 0\ 0 rl N rl N (V) ....,. m \0
OOOrlrlrlOOOOOO
~
rct;
::r.
~
m m In In In m In In m In In In
rl rl rl rl rl rl rl rl rl rl rl r-i
.. .. .. .. .. .. .. .. .. .. .. .,
t--COO\OrlNrlN(V)~m\O
OOO..........rlOOOOO.O
::>.:
rct;
~;
Pi
000000000000
000000000000
.t 't .t .1 .. .. '" .. .. .. .. ..
t-- co 0' 0 .-1 1"'1 ....1 N (V) ....,. In \Cl
o 0 0 ..... ..... ..... 0 0 0 C) 0 0
>:
"I;
....
Ci~
In In If) In If) In In In In II) In II)
r.C "tJt ~. 'J' "';J' ,'I ~ ~Jt "-t. "f.J' "J' "Jt ",
r-l
r-l
Q)
.o.w
o,)..j
E ::l
III 0
UU
.. .. .. .. .. It .. .1 .. .. .. '"
\.0 t-- m 0\ 0 rl N rl N (V) ~ In
00.00 rl rl rl 0 0 0 0 0
".
'::1:
~.
..- .'
I n: r
In m In In In In In In In m In u)
rlrlrlrlrlrlrlrlrlrlrlrl
~ ,:.: ~ ;;. 6' ~ ~ ~ ~ ~ ~: I~
OOOOrlrlrlOOOOQ
,
EXHIBIT C
FORMULA
((1\XBXC)-(DXE)) :2=F
WHERE:
1\ = Miles per one way trip within Salem
B = Number of one way trips per month
C = Cost per mile (determined annually using budgeted expense
figures for operator wages, fica and pension; mechanic
wages, fica, and pension; fuel, oi I and other luhes;
tires; stock and non-stock parts; insurance; advertising
development; tickets, transfers and schedules; all of
which are added together and then divided by the total
number of miles to be operated during the year)
D = Number of people boarding within Salem monthly plus
number of people alighting within Salem monthly after
having boarded elsewhere.
E = System wide monthly average fare per passenger
F = Amount due monthly (1/2 of deficit cost of operation)
;-
,
This Agreement made this day of , 1989
between the Greater Roanoke Transit Company (GRTC), a Virginia
corporation with its principal office located at 12th Street and
Campbell 1\venue, S.E., Roanoke, Virginia, and the County of Roanoke
(Roanoke County), a po1i.tical sub-division of the Commonwealth of
Virginia. .
WITNESSE'I'H
WHEREAS GRTC is authorized to operate mass transi t service
within the City of Roanoke; and
WHEREAS Roanoke County desires to enter into a contract with
GRTC to extend mass transit service within the County of Roanoke:
and
WHEREAS GRTC and Roanoke County desires to work cooperatively
and in a complimentary manner to improve transportation
opportunities for all Roanoke Valley residents; and .
WHEREAS, the GRTC Board of Directors has authorized GRTC's
President and Secretary to enter this Agreement on its behalf; and
WHEREAS, the Roanoke County Board of Supervisors has
authorized the Chairman of the Board of Supervisors to enter this
Agreement on its behalf:
NOW, THEREFORE, in consideration of the mutual promises and
obligations of each as hereinafter set forth, it is mutually agreed
as follows:
1. GRTC shall provide bus service between the City of
Roanoke and Roanoke County in accordance with Exhibits A and n
hereto attached and incorporated by reference as part of this
1\greement.
2. Subject to GRTC' s desire to improve bus service
within Roanoke County and/or GRTC's other commitments,
modifications which ate mutually acceptable to the GRTC and Roanoke
County may be made in the bus service described in Exhibits A & n.
3. In the event Roanoke County desires to modify the
bus service described in Exhibits A & B in any manner whatsoever
which, in the sole discretion of GRTC, will affect either the
public or GRTC adversely, Roanoke County shall provide GRTC with
at least twelve months notice of the modification desired. Such
modification may subsequently be made only if approved by GRTC.
;
4. The adopted fare schedule for the GRTC' shall apply
to the bus service described in Exhibits A & B.
5. Passenger counts of persons boarding in Roanoke
County and persons alighting in Roanoke County after having boarded
elsewhere will be made daily and such counts shall be the basis
"
shall be calculated monthly in accordance with the formula
contained in Exhibit C. If deficits are incurred, the GRTC will
suhmit monthly invoices to Roanoke County and Roanoke County shall
remit the full amonnt due GRTC wi thin ] 5 days of receipt of the
invoice. 'If deficits are not incurred, GRTC will have no
obligation'to submit a monthly invoice to Roanoke County nor will
GRTC have any obligation to remit to Roanoke County the amount of
the surplus, all of which shall remain the property of GRTC.
6. In order to provide satisfactory service, GRTC shall
provide, operate and maintain buses suitable for such operation.
GRTC shall also provide the personnel to operate and maintain the
buses, and GRTC shall have full control over and be responsible for
the hiring and supervision of such personnel as well as for the
payment of all salaries and wages, workmen's compensation and all
other employee benefi ts of such personnel. Further, GRTC shall
provide liability insurance coverage in the amount as GRTC provides
for its other mass, transit operations. It is the intention of the
parties that in the undertaking herein described, GRTC shall he an
independent contractor.
7. This 1\greement shall be in effect for a period of
three years beginning , 19B9 and shall remain
in effect for the entirety of each successive year unless either
party terminates the agreement by providing at least twelve months
advanced written notice to the other party of its intentions to do
so; provided however that GRTC may reduce and/or terminate the bus
service described in Exhibits A and B immediately upon written
notice to Roanoke County that GRTC, in its sole and exclusive
discretion, does not have sufficient resources to provide such
serv ice. GR'l'C' s determination as to whether it has sufficient
resources shall be final.
B. The failure of either party to observe and perform
its Obligation hereunder shall not be deemed a default or breach
hereof if such failure is the result of fire, explosion, flood,
work stoppage, riot, communications or power supply failure,
failure or malfunction of equipment or other cause beyond either
party's control. But written notice of such cause shall promptly
be given by it to the other. Nevertheless, if any failure so
caused has continued or clearly will continue, for a period of at
least thirty days, the party entitled to noti.ce hereof may, by
written notice to the other promptly given, terminate this
Agreement as of the date specifi~d therein.
9. No waiver, alteration, or modification of any of the
provisions hereof shall be bjnding unless in writing and signed by
a duly authorized representative of the parties hereto~ Except as
herein expressly provided to the contrary, the provisions of this
Agreement are for the benefit of the parties hereto and are not for
the benefit of any other person and any assignment of this
Agreement by either party wi thout writ ten consent to the other
shall be void.
,
10. This 1\greement shall be governed by the laws of the
Commonweal th of Virgini.<l. The undcn,igned represent that they have
authority to execute this Agreement on behalf of the respective
parties.
IN WITNESS WHEREOF, the parties hereto have caused their names
to he signed to duplicates hereof, each of which shall have the
force and effect of the original, and the respective seals to be
thereto affixed and attested, by their duly authorized officers.
ATTEST:
GREATER ROANOKE TRANSIT COMPANY
PRESIDENT
ATTEST:
COUNTY OF ROANOKE
CHAIRMAN
;"
Q
o
o
~
~
~
tJ
~
o
~
~
::J
o
~
,
~
.1.
~
::J
o
0::
.'
,
,
W
..J
::>
Q
w
:r:
()
(f)
o
a:
I-
w
2
>- 0
W2
-'
-'
~
~
(1J
"0
0-
'-
lJ..
...c
OJ
::J
o
'-
.r:
....,
~
(1J
"0
c
~ ~
Po
000 coo 0 0 0 0 0 0 0000000
Mal") o MO 1"1 M M M M M MOMOMOl"1
oo oo oo oo oo .. oo
\Of'-f'- co co 0'1 CtI a .-i N o-i N l"1 '" "'" III III \0 \0
000 0000 ...., o-i rl a a 0000000
~ ~
(I,
III In If) U) In In In In If) If) If) If) If) If) If) If) III If)lf)
o-i'<1'o-i '" o-i "'l' o-i o-i o-i o-i o-i rl o-i"'rl"'l'o-i""'rl
oo " I. oo .. oo .. oo .. ..
\O\Of'- f'- ro ro 0\ 0 o-i N o-i N MM"''''IIlIf)\o
000 000 a o-i o-i rl 0 0 0000000
>-:
l<(
I<t;
In In In If) In In In
~I '" rl '<2' rl ". rl
In
.-j
a
.......
o
o
o
,-,
If)
rl
rl
o-i
o
o
o-i
o-i
If)
'I'
o
rl
::;:
p,
In
.....t
N
rl
):;
p,
o
o
N
.-t
If)
'"
rl
rl
In
rl
rl
o
o
o
.....t
o
~
p,
III
'I'
N
rl
In
....j
N
o
o
o
N
o
In
'"
rl
o
III
.....1
III III III III III
.-j "'l' rl 'I' .......
II II II II II II
\0 \0 f'- f'- co co . 0\
000000 0
co
~
rt;
000000 0
OMOMOM 0
M
o
II II Ill. II II
II II II II II II
\0 \0 f'- f'- co 00 0\
000000 0
~i
r-t;
u
III III If) III III III III I n In
'" rl '<2' ....... '" rl ".....1 '"
"'" '" In III \0
00000
a
a
00000
OMOMO
II II II II II II
In \0 \0 f'- f'- co co 0'1 0\
000000 000
a
t<(
M
o
II II II II II
"'" "'l' In In \0
00000
III
'I'
If) In III III III III In
""'rl""'''''''''''rl'''l'
N
a
I. II II II II .. II
M"'l''<1'IIlIll\O\O
0000000
~
Ifl
rl
Q
o
o
~
w
~
"
~
o
(-1
w
u
~
w
Vl
------------ --------------------------------------------
....
~
I<t;
If) II) In In I" III If)
..... '" rl "'l'....... "'....1
.. II ., II '1
\0 \0 f'- t, co 00 0\
00000 00
Cl
~
"-1;
00000 00
OMOMO MO
II II II II II
\0 \0 f'- f'- Q) co 0\
0000000
~
u
In II) II) In In In In In In
"'" ....... 'I' o-i "'" ....... '" .....t '"
" II II .. II II II II II
III \0 \0 f'- f'- co co 0\ 0\
000000000
~
I<t;
r:Q
0000000
MOM 0 1"1 0 M
II II II II
\0 f'- f'- ('() co 0\ 0\
0000000
:;;
-I;
t<(
II) In.n In In In In
~. ~......I ~ ,.~. 'r I_I
II II II II
\0 \0 I, C', (l) (1) ,,,
0000000
II)
....,
o
,-I
o
a
a
rl
;"
II)
.......
o--t
rl
a
a
o-i
rl
In
'"
o
rl
o
M
o
,...t
If)
....t
o
....1
~~
p,
In
rl
N
rl
);
PI
o
a
N
rl
In
"'"
rl
.-1
o
M
rl
.-1
In
.--1
.....t
.....,
II)
rl
.-1
o
a
a
rl
a
:>.~
(I,
II)
'"
N
.....
~-:
flt
o
l")
N
,..,
,..
...
II.
In
,-t
N
.--,
II)
.......
N
o
o
o
N
a
In
"'.
o-i
o
o
M
....t
o
In
'-j
'-I
C>
In II) In It) In
rl"'l'rl"'l'......
M
o
.. II II .. II
~. '" II) In \0
00000
a
o
00000
OMOMO
M
o
II II II .1 ..
"'l''''l'1f)1Il1O
00000
In
""
In In If) III III If) In
'" rl '" rl '" o-i ~.
N
a
II .. II II II I. II
M ~. "'" In III \0 \0
0000000
o
M
0000000
MOMOMOM
N
o
I. '" II II II " II
M "-l' "'" lfl In to \0
0000000
In
,--t
In In II) 'n In In In
.-t 'I' r-t 'Il;,J' ~, 'I' r.t
N
o
II II II II II II II
M M ~. 'I' In II) \D
0000000
...
~
,
If'l If) ll) If) If) If) If)
r-f '<J' rl '<J' r-f V' r-f
~
.. .. I, .. .. II
\0 \D f'. f'. 00 00 0\
000000 0
I1l
)'
~
000000 0
OMOMOM 0
II I. II .. .. ..
\0 \D t-- f'. 00 00 0\
000000 0
~
u
10 If) 10 10 If) If) 1010 10
..,. ..-i "J' r-I 'OJ'..-i "J'rl V'
It It It .t .. ..
W
...J
::>
o
w
:c
o
(f)
o
0:
J-
W
~
>- 0
W2
-I
...J
~
10 \0 \0 f'. f'. CO CO 0' 0\
000000 000
>'
,~
~
0'00 000 0
Mal"') C> (,) 0 1')
~
C'CS
-0
\0 f'. f'. 00 00 0\ 0\
0000000
.-
'-
u..
.!:
0'>
:J
o
'-
.!:
....,
10
..-i
o
rl
o
o
o
rl
ll)
rl
..-i
rl
o
o
rl
....1
10
"OJ'
o
....
o
M
o
rl
~:
n.
ll)
r-'
N
rl
~
fl.
o
o
N
r-I
10
"OJ'
....1
r-I
o
M
..-i
rl
10
rl
rl
o
"\
(-::-.
o
o
rl
o
~:
p,
10
"<I'
N
.-1
>:
Il.
o
1'1
N
rl
10
rl
N
o
o
o
N
o
10
"<J'
.-,
o
o
M
rl
o
ll)
rl
If) ll) ll) ll) ll)
rl~rl""'rl
1'1
o
.. .. .1 .. '1
'<J''''''ll)ll)\D
00000
a
o
M
o
00000
OMOMO
'1 .t .. .. '1
""'''<tIOll)\o
00000
If)
"OJ'
10 10 10 ll) ll) 10 If)
~. r-t "J1 r-' ~ ...., ~.
C'l
o
.. .. '1 .. .. ,. ..
M 'I' "OJ' 10 In \0 \0
0000000
o
M
N
o
0000000
MOMOMOM
~
:::J
CY
V,)
::r::
~
0:::
:::J
c:!l
Z
......
C
C-L1
o
f-i
t.IJ
U
~
t.IJ
V,)
.. .. 'I .. .. .. ..
M "OJ' '<J' ll) ll) \0 \D
0000000
~ :8
fl.
In If) 10 V) In V) In 10 l{) ll) In If) ll)1f)1f)1f)1f)1f)1f)
~ rl"<f'rl "J' rl "'" rl rl rl rl rl ..... rl'<J'rl'<J'rl"'l'rl
.. .. .. .. .. .. .. .. .. ..
\D\Of'. r, 00 00 0\ 0 rl N rl N MM"<I'''<f'll)If)\D
000 COo 0 rl r-' rl 0 0 0000000
--------------------------------------------------------
~ ~
~ fl.
If) If) ll) III If) If) In In If) In In In In, In If) In ll) In
~ rl"<l'r-fV'rl "J' rl rl rl ....1 rl rl / ...1 rl"<l'rl"'l'rl
.. .. .. .. .. .. .. .. .. ..
\O\Of'.f'.OO 00 0\ 0 rl N .--1 N M "'" "<I' If) 10 \0
00000 00 r-I rl rl 0 0 0 00000
~
C'CS
-0
c
:0;
rr,
Q
0000000
OMOMO MO
II .. 't It It
\1' \0 I' I' Q) co 0'
OOOQUOLl
~~
u
II) If) If) II) In II) In In In
....J' .--t "\1' r.' '.' r-I ..,' ..-t 'r
II) \(> \1) r--..." ('(I 0) 0\ 0'
000000000
~
rQ
0000000
1')0l"'10MOI')
" II .. II
\D t-- f'. 0;) 00 0\ 0\
0000000
~
~
In If) In Ir) In In If)
rl 'I' rl 'I' rl '<J' rl
II .. It I.
\D \0 t-- r--. co 00 0\
0000000
o
o
o
,...1
;"
o
o
rl
r'l
In
"OJ'
C>
rl
o
M
o
rl
In
rl
o
rl
;,;:
P.
o
o
N
,-I
If)
"J'
,-I
r-t
o
M
rl
rl
10
rl
r-f
r-I
o
o
.,1
o
...
~.
n,
II)
"J'
N
rl
...
P:
o
M
N
....1
~
P~
If)
rl
N
.--1
o
o
N
U
II)
....,.
. ,
o
o
M
r-'
o
If)
rl
rl
o
o
o
00000
OMOMO
M
o
I. .. .. .. ..
"I' ..,. In 10 \0
Ouuoo
If)
"J'
In II) If) 10 In If) In
". r-C "'" ...-t ...... ...-i ... J'
N
o
.. " .. .. '1 't ..
M "OJ' 'J' If) If) \0 \()
0000000
o
1'1
o 0,0 0 0 0 0
MOMOMOM
N
o
.. '1 .. .. .. .. 't
M'I''<J'If)If)\O\O
0000000
If)
rl
In If) ll) If) If) If) In
rl"<J'rl"tr--l"<J'rl
N
o
II .. .. '1 .. II I.
MM'<J'''<J'lf)ln\D
0000000
,
EXHIBIT C
FORMULA
((AXBXC) - (nXE)). 2=F
WHERE:
A = Miles per one way trip within Roanoke County
B = Number of one way trips per month
C = Cost per mile (determined annually using budgeted expense
figures for operator wages, fica and pension: mechanic
wages, fica, and pension: fuel, oi I and other lubes:
tires: stock and non-stock parts: insurance: advertising
development: tickets, transfers and schedules; all of
which are added together and then divided by the total
number of miles to be operated during the year)
D = Number of people boarding within Roanoke County monthly
plus number of people alighting within Roanoke County
monthly after having boarded elsewhere.
E = System wide monthly average fare per passenger
F = l\mount due monthly (1/2 of deficit cost of operation)
;"
,
This Agreement made this day of , 1989
between the Grea tQr Roanoke Transit Compuny (GH'l'C), a Virg inia
corporation with its principal office located at 12th Street and
Campbell Avenue, S.E., Roanoke, Virginia, and the Town of Vinton
(Vinton), ~ political sub-division of the Commonwealth of Virginia.
WITNESSETH
WHEREAS GRTC is authorized to operate mass transit service
within the City of Roanoke; and
WHEREAS Vinton desires to enter into a contract with GRTC to
extend mass transit service within the Town of Vinton; and
WHEREAS GRTC and Vinton desires to work cooperatively and in
a complimentary manner to improve transportation opportunities for
all Roanoke Valley residents; and
WHEREAS, the GR'rC Bonrd of Directors har; authori.1.ecl GRTC's
President and Secretary to enter this Agreement on its behalf; and
WHEHEAS, the Vinton 'l'own Council has authorized the Mayor of
Salem to enter this Agreement on its behalf:
NOW, THEREFORE, in consideration of the mutual promises and
obligations of each as hereinafter set forth, it is mutually agreed
as follows:
1. GRTC shall provide bus service between the City of
Roanoke and Vinton in accordance with Exhibits A and B hereto
attached and incorporated by reference as part of this Agreement.
2. Subject to GRTC's desire to improve bus service
wi thi n Vinton and / or GRTC' s other commitments, modi fications whj ch
are mutually acceptable to the GRTC and Vinton may be made in the
bus service described in Exhibits A & 8.
3. In the event Vinton desires to modify the bus
serv ice described in Exhibi ts A & B in any manner whatsoever which,
in the sole discretion of GRTC, will affect either the public or
GRTC adversely, Vinton shall provide GRTC with at least six months
notice of the modification. desired. Such modification may
subsequently be made only if approved by GRTC.
4. The adopted fare schedule for the GRTC shall apply
to the bus service described in Exhihits A & B.
;-
S. Passenger counts of persons boarding in Vinton and
persons alighting in Vinton after havi.ng hoarded elsewhere \o,ill he
made daily and such counts shall be the hasis of a revenue credit.
Said revenue credit and the cost of operation shall be calculated
monthly in accordance with the formula contained in Exhibit C. If
deficits are incurred, the GRTC will suhmit monthly invoices to
Vinton and Vinton shall remit the full amount due GRTC within 15
,
days of receipt of the invoice. If deficits are not incurred, GRTC
will have no obligation to submit a monthly invoice to Vinton nor
will GRTC have any obligation to remit to Vinto~ the amount of the
surplus, all of which shall remain the property of GRTC.
6. In order to provide satisfactory service, GRTC shall
provide, operate and maintain buses suitable for such operation.
GRTC shall als6 provide the personnel to operate and maintain tile
buses, and GRTC shall have full control over and be responsihle for
the hiring and supervision of such personnel as well as for the
payment of all salaries and wages, workmen's compensation and all
other employee benefits of such personnel. Further, GRTC shall
provide liability insurance coverage in the amount as GRTC provides
for its other mass transit operations. It is the intention of the
parties that in the undertaking herein described, GRTC shall be an
independent contractor.
7. This 1\greement shall be in effect for a period of
one year beginning , 1989 and shall remain in
effect for the entirety of each successive year unless either party
terminates the agreement by providing at least six months advanced
written notice to the other party of i.ts intenti.ons to do so;
provided however that GRTC may reduce and/or terminate the Lus
service described in Exhibits A and B immediately upon written
notice to Vinton that GRTC, in its sole and exclusive discretion,
does not have sufficient resource~ to provide such service. GRTC's
determination as to whether it has sufficient reSOurces shall he
final.
8. The failure of either party to observe and perform
its obligation hereunder shall not be deemed a default or breach
hereof if such failure is the result of fire, explosion, flood,
work stoppage, riot, communications or power supply failure,
failure or malfunction of equipment or other cause beyond either
party's control. But written notice of such cause shall promptly
be given by it to the other. Nevertheless, if any failure so
caused has continued or clearly will continue, for a period of at
least thirty days, the party entitled to notice hereof may, by
written notice to the other promptly given, terminate this
Agreement as of the date specified therein.
9. No waiver, alteration, or modification of any of the
provisions hereof shall be binding unless in writing and signed by
a duly authorized representative/of the parties hereto. Except as
herein expressly provided to the contrary, the provisions of this
Agreement are for'the benefit of the parties hereto and are not for
the benefit of any other;- person and any assignment of this
Agreement by either party without written consent to the other
shall be void.
10. This Agreement shall be governed by the laws of the
Commonwealth of Virginia. The undersigned represent that they have
authority to execute this Agreement on behalf of the respective
parties. .
,
IN WITNESS WHEREOF, the parties hereto have caused their names
to be signed to duplicates hereof, each of which shall have lhe
force and effect of the original, and the respective seals to be
thereto affixed and attested, by their duly authorized officers.
ATTEST:
GREA'I'ER ROANOKE TRl\NSIT COMPANY
PRESIDENT
ATTEST:
TOWN OF VINTON
MAYOR
;-
."
<:
f--4
~
c:Q
~
z
o
~
z
;>
~
00
~~
~o
~~
~~
~:r:
~~
~
~
u
~
!:.Ll
U)
1>JV~:(f ~~, ~ S"l~~~.. i ~,i ~.... {(~~~i 1 ..... ! !)l
... 4' . r. ---- .......11. . .~..~ !.1 ~". ~
2. .", ~ .' . ,lYH~.""" "'/ Y ....... . ~~ B 'i~ ~.
- ,.- .. ~ /" ,,",' " . ~ I. V. ~... . _
. ......... ~~"~~~~"I ..... \,:;,' 't' ~ J"J6,,,,: . ~ L1)II 'OR
. " I II -/ \.., ~ Vtll':.c...; . 0 ~ ~--r __ .
,.' ... .' . N \0 ~ _ V ~ \.J. r I ... "~.
.' ~ -fJo.i.. "'.... ') ,. '.i t - <tll 0.. , ~ .
--.--- ...---'""'., ~ ~'i~..... ~-' "!'. ,. ......f. .. '.( '\0 tv : I ....
-r-----. H;....... .,', ~ .~,\ fJf( I>>l., S, L. , _ I.: it';' 1. I -J.' Q;" (ia\./"
I .....,............ . ~l. I '" ";>b,~.~ 1* -- ~~ SL,'n -sr. f:\ 'J.~ '. r"l ~ ~ :
. ." '. i~' ". \1-"'\.. , ',: ~~. ~ III :}/~~I'" ~ ( '-.. ,'.?j. I. ~ .
I '1. tl\, ,,-:' l'~ '. ". ir. .. 1 8 i ...::W e '~: z
.{. 3' (, 5t~ ._,... '. l~;i A iF .1' .,""'~": ~ I ' eo .
II v .\ oJ.I..,::> .. "....,~ 1 A ....... r-;r-; 1 " .
II . ['PJ!l' lI>J...., ;, /; r [y;n.... ~,~~ 1::' I ~ ~ ~, ~I I:,
' . "k"""'~ :', Ji~ ~ ~ '-"1~!b'lI:: ,...l\W:-' ~ ~ (/ ....x1, ,;t -:
~4 " 1. . I' 'S." ..~ ~~... ,.?! l ~?i 6.,'1~ ~~'{'.f/.'~ II ~f. ~
t' l' ~ ) 1$ 'oI..t~ \J'~ ...~~~..h~. ~ ~.. ';1,'=.... ~~~: ~ 'l'~r .~:i ~ ~
: ," JI/ RD' J ~ ~ ~ ~" ~.,~~ C ~ I ~.1~'\ ~ ~ ",'. h/ :l 0
.' Z ~ ,''-.It;jr~''''Jd.::jY.." , ~~. r" ~ ~ .if{' '; ~
. .! '....,.. ~ v}t-+" ". .~\~tv;:'~j~:' : ~D' ill / . q--;.~.!doML- - z) f$o i;,'; ~/-' ...~. :; ,
.,'" ",.""" . ~' · .... lliil ~"~f. ~A:'~.., "~'.<: I~!/~ ." ~~~~~~~. ig..~ ~ ~ r " '\~!Pl..~ ~
:s: ) ~<'.~ 'd, .<," . ~. .. . ~ry.I~"..lj'\. I ~O' ~!~"""'.l.# ~ !~.~~ I. ~ i
I ' ,t 'f' .... ","(';.; . ~~" ; '.t......l ~I ~r",. :~i::~J'J ::.~,. .." ~ "; . , V "'X"
',L." .,' . ~ ~.' ..~~. !.;;.,flr '4AI;;:-' J..,'('..rx/..1fi-/i~._.---..--_f1r._ ~. ',/h .. 0; J . K ~ I.
','-- ,----.- t . ~ i>', I ",\, '\J :~j ~~. rr"'~i"ff'''' ~~h . ~o" 7/ .. ~ '. e
I 0" ., 'I'~' ~I <II,} / ~;1. ~,' Jff ~y. ~ '~9~ r lri ". ~~ : ".'" "\ '/. ......~.........
: ~ {,~: v. rv~!Z~~ .: .r;r"y..,:y' l' 'V~ : ~ ',,~ ~ \:./.;; . ......
J "'~ , ~~: r.~ 't~/~"'j · _\4r:'.r ~ Y ~ II. . I ~, ".
~~ '~ -'~ ,,\<'. .'" ~ "" 'J~IJ r\~\~ ~'1 V" f.1 l -l ~ W ", IS", -( .
I .
'[ ,;!
~ .r~ " ~. .'':''~I'" ': .., ~"~~1. ,'1 ). .. ~
.- u - ....c... .-.;; ,. , I-" "'~~;j#:;;;;;L)' 'II 'I ~ ..
"', h' .' '1~':Joi: ~~t':\~t~\ '''~ '~.4tr.Yk'~.t...... .....~..7;~: 10,., 'ID '~'" . of ,.J.~~&"..... ~
I <>, I) ..~ . " 'sr.:! ;\j3l!' '1'~'i"'4~:'- . ~ .... . I~, ~."rh./
- ~ \ <l- ," -.; ~~' EL~.."". ''llII~V1~~J1.;r~ t ~~. /(7'~ ."..,1: ...,........:~..../' ''j/./ .../i ...'> ~ II j: /i
d ".'..' ~~""I~ iIi 1Jto~ [;;! , -li,,~ ;:..", "'#. ~ .'. ~ .,~.. c.....
' " ~... ...,' , ~ 1'''11 14;] . 11":." ~ Y '. I . ol". ." ___ oJ ~
<> ...~. ~ \ lCh '19:1\ ~ lJ ' .. ,;: I > '$ ~ '. ...,.. G; .. 1
T - -~~~~'~'~ ~~;~~~. .;..~i~~~! h ~;T~i~.;~. ~j~~~O ~f~l- ";~~~-1 ual~~~; ~j~~" ~~~.
. ~ . '~l~>\..." , ,,\! 'jr( ~::....~ . l~. ~~ ......:..:-<..:::.:r_-=-..J'~~.~~,.. lA'
~........ ~.'''' ~..., v.'~, ,,(; ", .\::. 1-I!J.,: ~Y' .... .:;'. ....::.,---- 1~'~L'~~Jiil: oMl'.!!
· , .... V' t \.0. "".. I.;:".: ....,. .\.~'. . '~l",~"
. tJ . r.~ oIi I\" .", .. ,;, -~, ".? n. 9. :,,,,,,,,- '. .",. I ..,e'
' l ~ j. ~ , ~,". ~.':' . ' ..J I SI I ~.,t 1'---",--- vt\1l,..~Ilq............... "l ,.. ~" '1, D' ....~.o..: 1!
. ~~ J ~ II'; $,. ,I'. "! - -~ ,t l ~r .. .. '.!,! ~ /" . r;.. ... _
~ . .~~ ......J~ ," > .h. '. , I~ tJ ,>' JII~ ~ ~~- ^.'! U,:J ~.:. ....-.'0 J,ll
~ ~~_. " ;1 J. K) - 51 I "~!Lf; t:'ar.. t.l~ '.
\tu~lu~~ \1 "-~l~ ~~ g ~ ~ ~, . ~\....r '. ~ 1 ~ ., 1\ ~ 'fl.l "i; . .' 1~;Ii; rJ .. ..;. .. \.
. \"l:~ -, -l""~.. . ,,,, I.... .~ -,:'1' :lIlli. ~.,.;l-.. . "_'_~'_
" IlW 4' ......1. "- - . >.. t'. . e.- ~ ~ "I .:, ~ ,,0( _ .......
r: .~~. 1r.......,. "",,"'M/-+--'- -. '- - .~~ "'''11< ~ '" ..... ." '~." . ." r ~ 04 ~ ~:; . \
f;:;-' ~~~:~.:7i t\\~"""~~r" tin' .-l'~~~-~.:\~... .>~'(~; ~~. _"~ ;~~~' ~ o~._' ""; i "/~.;,. \. I
' ~"';';;-fi,~o ""'~Il!<I'Wo 6\ J ~I I ""'l~~.C' >~L' ~~, "ll~~>.i:'~ J. .,:' _,/, '.
r:;;, '.~t'4! -011 .. . I',. . - 3;. i' ,~. ~';'. - -~h~'" ~~w: I:- ;;..... _...
. '\)'X1.%<;:'~;jf~r ~ II" ~l.'~~ ;I'j~~)~ r;~~\H~" "1'>"'" ,,,'\,,~1f..>.p, ';.,-;-.., \
< a,-.r ~~ ~;;~y ~ -.......:~, i5"l; ':. ~~~~ ,11; lY&t~.. 1/ .~/ ...,,- 1...._..
~" ,'(~ ~:~-~;1;r:J.....f.-~ 'rr:'''I'!~~~' "'"l/A'"o. ;iH'..~J~ 1l'.'1\~iS l.g .~:;::< Tl;tj"II";"
.... n "'........ ~~ I ~ , ? .In,,_ _~ '!11.. / " .. ~. '0 ~
'.. ~~~,...\ J ~.. aloi'~ ~i: ~r'~ :II'.. \ a.';. ":r'~ ;.. 'i J11-~"',..l 011 ,>,', ~ ,...., ~._
,( ~~ d;" I i /~t\; f:!,_ _ ~.:i. JS :f "'i,: ~J.f ~ 917j.t;"" i" I. JiP ')~ __"
'~~" ."1} .K'if~. "l.~" ~ ,- - ~ .YII.... .,,,~ -,I.."tl." .... ~~ . {"....,.
?~ '""": ~. ,~tl II~' I~ ~~;~ I.....~._ ~JJ .
~i !!'l'o} ~-" ..~ [.V~/.. i~~:C VjOSJ,?lqrlll.} 'r-'=--~\t... ..>:~~~ ~.f ..~
'S1 .~. " ,; "io~~'~a~ .~~ A.r,.~ rs"~ I .. :1 ,_ ,,'~(.al I .~":\ ~llt~--- I
.""\ ~f ~ '.",'. ~'~~.f' 11.l?//.if~tJfL'" p::;i . . ,_.10; ;;, ~~ i~!1'i-~r)~ 0 ~ ~
l:r..~ ,~ .6./0.... ,. ~t ";.r,t1l:4 .'A, I' -',I ':6! .. - ~~ 'iI- .t~ ~ ~ ~, ~
. .~n'~ "r. .~~~~{jlJ, ~~ f ..'-}'_1:t~J . I('~ . 1d~.:7/~i~!....j'i_'~Z -J ~. ~,~ J/fo:yf!' ....
..~ ~ t ~jl;>" ,,- '7 '.., 'J. 1. '; 1\14~ ,.... "". I: ;~ all[ !I~ ~,
. ( . ...?)~I:~ ll\ ~.... :;=. '" iilfl ~,} ?t'. . '~;"i~;) ~ _ ;I/j~l~ ':~ -~l, ~ ~J;~ uV~~.t;l'~~..(.., " ~
~ '/'f'J .~ I, -ptlf~ .j'~;!. ~"'1-rr ']1. ~.~ ~ ?:~.~...;. .i---~': ~:~l J:f,1 ~. .
. rM,~~ ~.~ <. a i "jl ~ j~ - I1:':'Jf 'lA :II ~ : I c> ,5 .::fl . ,,' I ~ ~~ //I,riD(A\ ~ .e:"", ~
~ ~ "I.~ f? ...J~ 18.'/, 11 r........J . 1 ~ It n ~ cJW:. . '.
'.~ t!:l
.. ~.}o. . J . ~ ~ I. - ~I 1 -'1/ .- ,'. ~ . ,~
~t.. ~- I f J;~~:1! cllj;J;F ~ i /4 t,' 1{ ~ ~~~.' ;~~~.~~~~~~' I\;"'a~~~&
~~ 'AU-i.~""1 ~.~~/I~]'" c-~' 'fl',; 1f ; -jJ/j -I' 4~;~1 It ~j.r:J.(~ "" ~.i.!/,~ .,~~" .: A:~.6
~U~tifJ~ f 1/ )1"'1,- · -I .1 ." :~II' {~~ fn1r.;J1.~ ,j., .1 1j~ . _~. 'lo:;.~ ,
~) :w,~l:.'.i!K"~-_'r -'- . ; ~f. 'j4;;~_ j.~. ~:,},\k i?) ~,;~~~~, ;sA01'~~" .~~~~'~
. "< tot . ,~1~ I:~ -. .~ .... .$ I I: '. 'w 'f"/~.j...J": \t ,,:-., "flh. I I. ffi~I.J1:.'~\:..
~
tQ
(-.
--.
tQ
--.
:r:
G)
W
..J
::>
0
w ~
<<S
" J: "0
0-
() '-
LL
en .t:
0 0')
:J
0
" a: '-
I- ..c:
.....
W ~
~ <<S
"0
t:
>- 0
W~
-I
-I
~
--------------------------------------------------------
~
,ct;
If) ltl ltl ltl If) If) ltl If) ltl
~~~~~ ~~~~
" .. .. .. ..
.. ..
\0 \0 I'- I'- 00 00 m Cl\ 0
OOOOOOOOrl
~
o
000000000
OMOMO MOMO
,. .. .. .. ..
\0\01'-1'-00 OOmmo
00000 OOO~
~
u
ltl ltl ltl ltl ltl ltl If) ltl If)
~......~~~~~~~
.. .. ..
.. .. ..
tI) \0 \0 I'- l'- 00 co m m
00000 0000
~
III
0000000
MOM OMOM
\0 I'- I'- 00 00 m m
0000000
~
,ct;
If) If) If) If) If) If) If)
rl ~ rl ~. rl ~ rl
\0 \0 I'- I'- 00 00 m
0000000
;-
ltl
rl
rl
......
o
o
rl
......
If)
~
..r"
o
.......
o
M
o
r-f
If)
rl
o
rl
~
Pl
tI)
rl
N
rl
~
P.I
o
o
N
......
If)
~
rl
......
o
M
rl
rl
If)
......
......
r-t
ltl
rl
rl
o
o
o
rl
o
~
Pl
If)
~
N
rl
~
Pl
o
M
N
rl
~
Pl
If)
......
N
......
ltl
rl
ltl If) ltl If) ltl If) ltl
rl '<.I' ...... '<.I' rl '<J' rl
.. ..
N
o
M M "'" '<.I' If) If) \0
0000000
o
o
N
o
0000000'
OMOMOMO
MM~~II)lI)\O
0000000
II)
~
II) ltl If) If) If) II) ltl ltl ltl
~ ...... ~ ...... ~ rl ~, rl 'l'
rl
o
N M M ~, ~ ltl ltl \0 \0
000000000
o
M
000000000
MOMOMOMOM
r-f
o
N M M '<./' '<:j' If) If) \0 \0
000000000
If)
.-t
If) ltl ltl In In In If) In In
r-1 '<./' .-f '<.I' r-I '<./' rl ~'" .-1
.-,
o
N N M M ~ '<.I' If) If) \0
000000000
i;'"
~i
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
EXHIBIT C
FORMULA
((AXBXC) - (DXE)): 2=F
WHERE:
A = Miles per one way trip within Vinton
B = Number of one way trips per month
C = Cost per mile (determined annually using budgeted expense
figures for operator wages, fica and pension; mechanic
wages, fica, and pension; fuel, oil and other lubes;
tires; stock and non-stock parts; insurance; advertising
development; tickets, transfers and schedules; all of
which are added together and then divided by the total
number of miles to be operated during the year)
D = Number of people boarding within Vinton monthly plus
number of people alighting within Vinton monthly after
having boarded elsewhere.
E = System wide monthly average fare per passenger
F = Amount due monthly (1/2 of deficit cost of operation)
;"
!
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
July 24, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of The Board:
Subject: Proposed Service Improvements
I. Background:
A. Task Force 90, an internal planning committee, was
established in April 1988 for the purpose of identifying
improvements that could be made in GRTC's existing
transit service.
B. Recommendations for transit service improvements were
made by Task Force 90 in December 1988. These
recommendations are contained in attachment one.
C. Staff developed transit service proposal in accordance
with the recommendations of Task Force 90.
D. Four public informational meetings were conducted by GRTC
staff in June 1989 for the purpose of receiving public
comment about the transit service proposal.
E. Public hearing concerning the transit service proposal
was held on June 26, 1989.
~ Final transit ser~ice proposal herein was developed by
GRTC staff based upon all public comments received
through June 26, 1989.
fOv~ \Jd q
II. Current Situation:
A. . Implementation of the final transit service proposal
(attachment two) requires prior approval of the Board of
Directors.
~
~'
~
III. Issues:
A. Need
B. Cost
C. Impact on Patrons
D. Timing
IV. Alternatives:
A.
A rove im 1ementation of
proposal (attachment two
practical.
the
by
final transit
management as
service
soon as
1. Need is evidenced by the ever increasing importance
of generating additional passenger revenues for a
given level of expense. This need will be met
because the final transit service proposal is no
more expensive than the existing service and yet it
will provide more people access to more convenient
service.
2. Cost of providing the final transit service proposal
will be no more than the cost of providing the
existing service. The total weekly revenue vehicle
hours for the two services are 1543 and 1546
respectively. The total weekly revenue vehicle
miles for the two services are 19,612 and 19,629
respectively. Other than some initial promotional
expenses which have been included within GRTC FY 90
budget, other costs such as the cost of schedules,
signs, tickets and informational material also will
not change.
3. Impact on patrons, in total, will be positive as is
more fully illustrated in attachment three. As with
any service change of this type, of course, a
limited number of people will be affected adversely
but only to the extent of having to walk a greater
distance to the bus stop. This inconvenience,
however, should not preclude anyone from still using
the transit service and it should be offset somewhat
by the more convenient service schedule once they
arrive at the bus stop. Additionally, it should be
noted that in the event the greater walking distance
does preclude someone from continuing to use the
transit service, they would then be eligible to use
GRTC's specialized transit service.
....
0t)
4. Timin~ will permit implementation on or about
kJCl\.W.~~em~er 'c>5, 1989 so sEta ce4nc...ide---w...Lth_-t.he
.' beg~nn 1 ng of the ne',\' cchool year.
2. Cost will not change
3. Impact on patrons will not change
4. Timin~ will delay implementation until such time as
the Board might approve otherwise.
V. Recommendation:
A. Ado t Alternative A: A prove of the implementation of
the final transit service proposal attachment two by
management as soon as practical.
::lf~Y;iitted'
St~~~~ ~:~
General Manager
.
cc: Vice President of Operations
Assistant Vice President of Operation
General Counsel
Treasurer
Secretary
Director of Utilities and Operations
;"
ATTACHMENT 3
'\
FINAL TRANSIT SERVICE PROPOSAL
The. final transit service proposal is the result of the efforts made by GRTC's
Task Force 90 committee, the GRTC staff, ATE central staff, Fifth Planning
District Commission staff and those members of the public who commented
on the original transit service proposal. Forty-eight (48) such comments
were received and twenty-seven (27) of these comments indicated support
of the original transit service proposal in its entirety. Twenty-one (21) such
comments indicated support for the original transit service proposal with
noted exceptions. Eleven (11) of these noted exceptions are satisfied by the
final transit service proposal and the ten (10) remaining exceptions pertain
to expanding, as opposed to improving, the existing service. The.se ten (10)
exceptions are therefore not addressed by the final transit service proposal.
A summary listing of the "pros" and "cons" of the final transit service
proposal in comparison with the existing service is shown below.
PRO
CON
Consistent frequency among
routes.
Consistent days of operations
among all routes.
37 passengers affected by route
being at least 2 blocks away.
All zone fares eliminated.
A reduction in the duplication F
of weekday service roadways
operated from 51.2 miles to
10.9 miles ( 790/0 reduction).
"'il
';'. ~> <..: ."" '."". ..
/-
.
Final Transit Service Proposal,
Page 2
PRO
An increase in the weekday's
distinct service roadways
operated from 80.3 miles
to 89.7 miles ( 120/0 increase).
An increase in the Saturday's
distinct service roadways
operated from 45.3 miles
to 85.0 miles (880/0 increase).
Consistent schedules among routes.
Ease of transfers (all buses will
depart from Campbell Court at the
same times).
Easier to get to point "A" from
point "B" with additional
transfer points and "looped
end" routes.
Eliminate passenger confusion
caused by inconsistent schedules
and route names.
;"
CON
..
j ~o,",.,....".
President and Members of the Board
Greater Roanoke Transit Company
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
Dear Members of the Board:
Subject: Independent Management Review - Mass Transit
Service
I. Background:
A. Board asked during its March. 1989 meeting for an independent
management review to answer the following two questions:
1. Is the Management Team for GRTC currently providing an
adequate and reasonable level of mass transit service for
the resources available to it?
2. Is the Management Team for GRTC properly planning for the
possible eventuality of a cutback in Federal operating
and capital funding?
B. The firm of MacDorman & Associates was selected to perform the
independent management review.
C. Report of review is attached.
D. Conclusions also more fully explained on Pages 23 - 25 of the
attached report are:
1. Performance evaluation - GRTC performance compares
favorably with its peers. Suggestions for improvement
are:
a. Monitor fleet age and cost of maintaining older
vehicles.
b. Monitor overhead cost for historical pattern after
recently increased costs in liability insurance
stabilizes.
c. Review faret' periodically (as the Budget Committee
does each year).
President and Members of the Board
July 24, 1989
Page 2
d. Devetop up-to-date performance standards and monitor
key ind!~ators of performance.
e. Consider:,>whether the GRTCBoard wishes to appoint a
separatE~rp9~icy and' operatit'l.g.Board, i1:.'O report to
Ci ty Courlcil. '
f. Continue to monitor the impact that suburbanization
of the Roanoke Valley has on the development pattern
of trans.~t ridership.
2. Financial Capacity Planning - Financial capacity planning
is being un~ertaken jointly by the GRTC Management and
the Fifth Planning District Commission. The Board and
City staff should carefully review the completed plan to
ensure the pl~n meets the needs and requirements of the
City as well as the Federal government planning
requirements.
II. Recommendation: Board take this report under advisement pending
a report of recommendati~on fr9m this office within 90 days dealing
with the suggestions from MacDorman & Associates.
Respectfully submitted,
LJ . elM -/.D;;r
W. Robert Herbert
Vice President of Operations
WRH:KBK:afm
Attachment
cc: General Counsel
Treasurer
General Manager
Fifth Planning District Commission
Mr. Littleton MacDorman
;-
), ~,-
, -/
GREATER ROANOKE TRANSIT CO^WANY
BOARD OF DIRECTORS
Augus t 3, -1989
Mr. Stephen A. Mancuso
General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear'Mr. Mancuso:
I am enclosing copy of a Resolution authorizing execution of
agreements between the Company and the City of Salem, County of
Roanoke and Town of Vinton for Transit Service, upon certain
terms and conditions, which Resolution ~as adopted by the Board
of Directors of the Greater Roanoke Transit Company at a regular
meeting held on Monday, July 24, 1989."
Sincerely, "l ~
~ ~ .:7'
Mary F. Parker
Secretary
MFP: ra
pc: Mr. Randolph M. Smith, City Manager~ City of Salem, P. O. Box
869, Salem, Virginia 24153
Mr. George W. Nester, Town Manager, Town of Vinton, 311 South
Pollard Street, Vinton, Virginia 24179
Mr. Elmer C. Hodge, Roanoke ~ounty Administrator, P. O. Box
29800, Roanoke, Virginia 24018-0798
Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Joel M. Schlanger, Tr~surer, GRTC
Mr. Kit B. Kiser
:Of
0./
0/
".
;-
~/
. ../"
._----_.-._-..._-.._-~-~-,.. -..-
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE EXECUTION OF AGREEMENTS
BETWEEN THE COMPANY AND THE CITY OF SALEM, COUNTY OF
ROANOKE AND TOWN OF VINTON FOR TRANSIT SERVICE, UPON
CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that the President and Secretary are
authorized to execute and attest, respectively, on behalf of the
Company, in form approved by General Counsel, appropriate transit
service agreements with the City of Salem, County of Roanoke and
Town of Vinton, providing for payment by each jurisdiction of
fifty percent (50%) of the deficit cost of operation with the
Company to retain control of service purchased and ZOne fares
charged for such service, and such other terms and conditions as
are deemed appropriate, as more particularly set forth in the
General Manager's report to this Board dated July 24, 1989.
ADOPTED by tbe Board of Directors of Greater Roanoke Transit
Company this 24th day of July, 1989.
APPROVED:
ATTEST:
t;-;: ~er,~~ecL~
;'
y ,a .
,
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 20, 1989
Dr. Noel C. Taylor, President
Mr. David A. Bowers
Mrs. Elizabeth T. Bowles
Mr. Beverly T. Fitzpatrick, Jr.
Mr. Robert A. Garland
Mr. Howard E. MuSser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
Article V, Officers, of the By-Laws of the Greater Roanoke
Transit Company provides that the Board of Directors, promptly
after their election each year, shall elect a President, one or
more Vice-Presidents, a Secretary, a Treasur~r and such other
officers as it may deem proper to serve for a term of one year
each corrunencing upon the date of their election and until their
respective successors are elected and qualify.
Presently your officers are:
Noel C. Taylor, President
Beverly T. Fitzpatrick, Vice-President
W. Robert Herbert, Vice-President of Operations
garl B. Reynolds, Jr., Assistant Vice-President
of Operations
Mary F. Parker, Secretary
Sandra H. Eakin, Assistant Secretary
Joel M. Schlanger, Treasurer
James D. Grisso, Assistant Treasurer
Jesse A. Hall, Assistant Treasurer
Wilburn C. Dibling, Jr., Registered Agent
S i n,c ere 1 y ,
()
l{.,/I...- tv.----
;Y'-~ ).
Mary F. Parker
S ecre t ary
MFP: sw
~
l'
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
Augus t 241 1989
Dr. Noel C. Taylorl President
Mr. David A. Bowers
Mrs. Elizabeth T. Bowles
Mr. Beverly T. Fitzpatrickl Jr.
Mr. Robert A. Garland
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
This is to advise you that there will be a meeting of the Board
of Directors of the Greater Roanoke Transit Company on MondaYI
August 28119891 at 1:30 p.m.1 in the Council Chamber.
SincerelYI
p~
-r-- 0 -J.
Mary F. Parker
Secretary
MFP: sw
pc: Mr. W. Robert Herbertl Vice President of Operationsl GRTC
Mr. Earl B. ~eynoldsl Jr.~ Assistant Vice President of
OperationslGRTC
Mr. Wilburn C. Diblingl Jr.1 General Counsell GRTC
Mr. Mark A. Williamsl Aspistant General Counsel, GRTC
Mr; Joel M. Schlangerl Treasurerl GRTC
Mr. Kit B. Kiserl Directorl Utilities and Operations
~. Stephen A. Mancusol General Managerl Valley Metrol P. O.
Box 132471 Roanokel Virginia 24032
"\
AGENDA
GREATER ROANOKE TRANSIT COMPANY
August 281 1989 -- 1:30 p.m.
Council Chamber
1 . Ca II to Order.
2. Ro II Ca II .
3. Invocation.
4. Pledge of Allegiance
5. Approval of Minutes:
6. General Manager:
to the Flag of the United States of America.
Regular meeting of July 241 1989.
a. Management Letter dated August 281 1989.
b. Financial and Operating Report for the month of JulYI 1989.
c. A report with regard to proposed Service Improvements.
7. Vice-President of Operations:
a. A report with regard to implementation of the Independent
Management Review - Mass Transit Service prepared by
MacDorman and Associates.
8. Other Business:
9. Adjournment.
;,.
<)
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 5, 1989
Mr. Stephen A. Mancuso
General Manager
Val l ey Me t ro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Mancuso:
Your report with regard to proposed Service Improvements, was
before the Board of Directors of the Greater Roanoke Transi t
Company at a regular meeting held on Monday, August 28, 1989.
On motion, duly seconded and adopted, the Board of Directors con-
curred in the recommendation.
:;:::~ 1. p~
Mary F. Parker
Secretary
MFP:ra
pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Kit B. Kiser
;-
~
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 51 1989
Mr. W. Robert Herbert
Vice President of Operations
Greater Roanoke Transit Company
Roanokel Virginia
Dear Mr. Herbert:
Your report with reg.ard to implementation of the Independent
Managemen t Rev i ew - Mass Trans it Servi ce prepared by MacDorman
and Associatesl was before the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held on MondaYI
Augu s t 28 I 1 989 .
On motionl duly seconded and adoptedl the Board of Directors con-
curred in the recommendation.
SincerelYI
""'- """0 j.
Mary F. Parker
Secretary
L
MFP:ra
pc:~: Stephen A. Mancusol General Managerl Valley Metro
Mr. Kit B. Kiser
;'
cl>
VALLEY METRO
August II, 1989
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
. 703-982-2222
PRIVILEGED AND CONFIDENTIAL
Members of the Board
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
On February 22, 1989, I wrote to you concerning the legal status
of the Greater Roanoke Transit Company and the resulting potential
for increased liability on the GRTC Board of Directors and its
officers, as well as those City employees who perform services for
GRTC. Members of the Board were informed that for the majority of
potential claims against GRTC, its directors, officers and agents,
this exposure could be addressed with the purchase of directors and
officers insurance. Management and Legal Counsel recommended that
this insurance be purchased as soon as practical and advised that
Members of the Board would be informed as soon as this purchase was
made.
On this date, after approaching eight different insurance markets,
Directors and Officers insurance providing $1,000,000 in coverage
was purchased from the National Union Insurance Company. The
expense for this purchase is $8,250.00 annually and it can be
funded within GRTC's existing fiscal year 1989-1990 budget. In all
probabili ty this coverage should be sufficient to adequately
protect the directors, officers and agents of GRTC. Should members
of the Board desire, however, an additional $1,000.000 coverage
also can be purchased but the additional cost of $6,188.00 is not
presently available within GRTC's existing budget.
Attached is a summary of the Directors, Officers and Agents
insurance coverage that has been purchased. Management will be
please to answer any questions that Members of the Board might
have.
;-
cc: W. Robert Herbert, Vice President
Wilburn C. Dibling, Jr., General Counsel
Joel M. Schlanger, Treasurer
Kit B. Kiser, Director of Operations and Utilities
'.(0. . f~, (.
~
DIRECTORS AND OFFICERS LIABILITY
The grounds' for lawsuits against a director and/or officer are
virtually endless. The following is a list of the most prevalent
Directors and Officers claim areas:
IO.
11.
12.
13.
14.
IS.
16.
1.
Acts beyond corporate powers.
2.
Anti-trust suits.
3 .
Approval of acquisition with resulting loss of assets.
4.
Conflicts of interests including self-dealing.
5.
Dissemination of false and misleading information, or
conversely, the failure to promptly disclose information
about a significant development within the company.
6.
Employment termination and/or discrimination.
7.
Extension of credit where not warranted or the failure to
determine whether an extension of credit would be
warranted.
8.
Excessive use of company funds in a proxy fight.
9.
Failure to detect and stop embezzlement of organization
funds.
Failure to file financial reports or the filing of
incorrect or misleading financial.
Failure to inspect organization books and records in
order to keep abreast of corporate activities.
Failure to attend directors' meetings or committee
meetings.
Failure to record dissent from wrongful acts of the board
whether or not the dissenting director attended the
meeting at which such actton was taken.
Failure to supervise the activities of others in a proper
manner.
;-
Failure to examine and verify facts in official documents
before signing and filing them.
Fraudulent conduct.
~
Directors and Officers Liability Continued:
17. Improper private disclosure of significant corporate
information before public announcement.
18. Imprudent loans resulting in loss to the company or loans
granted to directors, officers or trustees.
19. Imprudent mergers and acquisitions or the excessive use
of company funds in a proxy fight.
20. Incurring income tax penalties.
21. Inefficient administration resulting in financial losses.
22. Misrepresentation in a purchasing agreement for
purchasing another company.
23. Misleading statements in forms filed with a stock
exchange or the SEC.
24. Permitting the company to make improper guarantees.
25. Permitting the company to pay bribes or make other
illegal payments.
26. Sale of company assets for unreasonably low price.
27. Shirking responsibility.
28. Transactions with other companies in which officers or
directors are personally interested.
29. Unwarranted dividend payments, salaries or compensation.
30. Violations of covenants in loan or indenture agreements.
31. Violations of specific provisions of the company's
articles or bylaws.
32. Wasting corporate assets.
/
f
/'\
c'
NAMED
INSURED:
COMPANY:
LIMIT OF
LIABILITY:
RETENTION:
COVERAGE:
DIRECTORS AND OFFICERS LIABILITY
Greater Roanoke Transit Company
National Union - AIG Company
(See financial enclosed)
$1,000,000
$35,000 Aggregate
Indemnification
Each Loss
Corporate
L The Company shall pay on behalf of each of
the Insured Persons all Loss, for which
such Insured Person is not indemnified by
the Insured Organization, and which such
Insured Person becomes legally obligated to
pay on account of any c1aim(s) made against
him, individually or otherwise, during or
after the Policy Period for a Wrongful
Ac t. :
A. committed, attempted or allegedly
committed or attempted by such Insured
Person( s) before or during the Policy
Period and
B. reported to the Company, in accordance
with Section 4, during the Policy
Per iod or, if exercised, the Extended
Reporting Period.
..../continu~d
;-
/'\.,
J;
COVERAGE:
LOSS IS
DEFINED AS:
MAJOR
EXCLUSIONS:
DIRECTORS AND OFFICERS LIABILITY
(continued)
2. The Company shall pay on behalf of the
Insured Organization all Loss for which the
Insured Organization grants indemnification
to each Insured Person, as permitted or
required by law, which such Insured Person
has become legally obligated .to pay on
account of any claim(s) made against him,
individually or otherwise, during or after
the Policy Period for a Wrongful Act:
A. committed, attempted or allegedly
committed or attempted by such Insured
Person( s) before or during the Policy
Period and
B. reported to the Company, in accordance
with Section 4, during the Policy
Period or if exercised, the Extended
Reporting Period.
WRONGFUL ACT is def ined as: Any error,
misstatement or misleading statement, act
or omission, or neglect or breach of duty
committed, attempted by an Insured Person,
individually or otherwise, in the discharge
of his Insured Capacity.
Any amount which the insureds are legally
obligated to pay for c1aim(s) made against them
for WRONGFUL ACTS and shall include damages,
jUdgements, settlements, costs, charges and
expenses incurred in the defense of actions.
This policy will not make any payment for
claims arising ~rom:
a. libel or slander
;-
b. gaining of any personal profit to which
they were not legally entitled.
.. ../continued
~
MAJOR
EXCLUSIONS:
DIRECTORS AND OFFICERS LIABILITY
(continued)
c. brought about or contributed to by the
dishonesty of the Directors & Officers.
d. seepage, pollution, or contamination and
based upon violation or alleged violation
of any federal or state statute or regula-
tion. (General Liability provides BI and
PD arising from pollution and contamination
provided the occurrence is sudden and
accidental) .
e. payments, commissions, gratuities, favors,
etc. to domestic or foreign governmental
officials, representatives of customers of
the company, political contributions.
f. pending or prior litigation as of 8/11/89
or any subsequent litigation based upon or
arising therefrom.
g. any area involving insurance for a third
party.
h. one Insured make a claim against any other
Insured except for shareholder derivative
actions brought by a shareholder who is not
an Insured Person.
i. puni ti ve or exemplary damages or matters
deemed uninsurable under any law, ruling or
regulation are not covered.
..../continued
;'
r;. .. ' ''''-
:\
DIRECTORS AND OFFICERS LIABILITY
COMMENTS:
1. Please pay close attention to the Consoli-
dation/Merger/Cessation of Business En-
dorsement. This endorsement basically
states that if you are purchased by another
entity, cease to exist or appointed a
receiver, liquidator or appointed a
receiver, liquidator or other person by any
Federal or State regulators, coverage will
cease as of the effective date of such
transaction. If you are the acquiring
company, then you will have the opportunity
to purchase for additional premium coverage
for the new entity which has been acquired.
Please understand that if you acquire
another entity, that coverage does not have
to be offered by the company but if
coverage is desired, additional premium and
underwriting information is necessary.
This is very common in the industry as
well.
2. For the purposes of the application of the
deductib1es, loss applicable to Insuring
Agreement 2 (Executive Indemnification)
includes that for which indemnification by
the Insured Organization is legally permis-
sible whether or not actual indemnification
is granted.
f
c\
COST PAGE
$1,000,000 Coverage
8,250
Company - National Union Insurance Company
A member of the American Internat.iona1 Group
A+ Class XV financial rating - Highest given
;"
McDonough Ciperlon Insurance Group
.. .,. ::~. .,:........:..:'.. :...:;.~..'..~_... :;..:.~~........._?....-~.'..:..,...~.......~......:....,.....~...i...~.....".~;...;:....."i;.7_~.~.~_:.-.'~,~:..-~..~.7~.:_-..:...:~.=-,~.'.:.:,.,.~.-~.;_.J.;..:....t.......~.~.;..,.r.~.........r....::.....~..:,.~.........,__-7-..",:..::-.,.,.:'_!_-~,7.~.~.~.~~..,';_....~.'...,-,'......~......_-_::.,;.:.......:.~:. ..f".-~...."..~.t.~...:,~..-~...'_~:.; ..,..:..~.*..~:._.:.~,....."~~~1:~~~~~~~.~':.."....._....:.!~.'J..........~.,.r...~.,....:..::..t-'...._..'~..,,',,~,~,:, :.,-....-~_...,..:.._.:.~-c:.~..,~........._.....' ...:.......'~". '. '1\'.'"'. _ " ... 1!
~C;"~;:~;~;;:;:,- c, -:-,'-T ';":'Ji~~~i.ii~iiiit:t~:~:r11{~~~I"''''-''':;!G~'
'"
,>
..
All figures. except percentages, are in thousands 228
NAME OF COMPANY Financial $000) Profitabilitv Tests Levera~e Tests Liquidity Tests
Group Affiliation 8esrs
Mailing Address Direct Net Net Total Policy. NOt Return NPW Invest. Rating
Began Bus. : Carrier: Mkting. Premiums Premiums Operating Admitted holders Combined to on to Net Gross Current ment &
Principal Lines of Business Year Written Written Income Assets Surplus Ratio NPE PHS PHS Leverage Leverage Liquidity Leverage Financial
President Size
Telephone & AMB # 1951t05 0161 3110 12.012.8 15.017.5 15.718.5 9011201 115135
NATIONAL nOYDS INSURANCE CO 1983 5.927 3.722 311 6.171 2.200 99.8 7.8 19.0 1.7 3.4 5.9 73.3 10.0 A
National Group Corporation 1984 7.373 2.670 640 5,463 2,202 93.7 19.8 11.5 1.2 2.7 7.1 10Q.4 12.8 A
P.O. Box 2650 1985 12.833 4.341 -292 7.371 3.125 99.6 -8.1 42.1 1.4 2.7 7.5 124.3 8.0 A
Waco. TX 76702.2650 1986 18,111 7.581 -2 10.136 3.709 91.3 ... -5.8 2.0 3.8 9.4 102.6 5.4 A
1949: L1oyds: Agency 1987 13.216 7.560 772 10.573 3.570 97.2 9.9 2.1 2.1 4.1 8.0 101.7 4.3 A-
ComIMP. Fire. Allied
Lyndon L Olson, Jr. President 1987 Besfs leverage & liquidity Tests Adjusted for Rating Analysis. , . . . . . . . , . . . . . . , . . . 2.2 3.9 8.0 122.4 3.2 III
817.756.5531 03238
NATIONAL MERIT INSURANCE CO 1983 1,454 1.375 58 3,314 2.130 114.6 4.1 1.2 0.6 1.2 1.2 258.9 32.5 A+ e
Federated Group 1984 1.770 1.706 279 3.524 2,433 97.5 16.6 12.4 0.7 1.1 1.2 303.1 9.7 A e
15300 Bothell Way N.E. 1985 1.761 1.664 102 3.808 2.450 109.8 5.8 4.8 0.7 1.2 1.3 265.8 5.6 B+ e
Seanle. WA 98155 1986 2.096 1.741 -190 3.970 2.301 125.1 -11:3 -6.0 0.8 1.5 1.7 230.8 ... B e
1980 : Stock: Direct 1987 2,467 2,385 -103 4,478 2,297 112.8 -4.5 -0.2 1.0 2.0 2.2 197.2 . .. B e
Auloliab. AuloPhys. HomeMP
Roben J. Gemmill. President 1987 Besrs Leverage & liquidity Tests Adjusted for Rating Analysis. . . . . . . . . . . . . . . . . . . . 1.0 1.7 2.0 216.7 ... III
206.367.4888 02701
NATIONAL MUTUAL INSURANCE CD 1983 36.115 23.333 -640 44.320 9.843 110.3 -2.8 -4.6 2.4 5.8 9.0 86.9 56.6 B+ p
Celina Group 1984 39,492 24.314 -2.107 41.318 7.037 117.2 -8.6 -26.6 3.5 8.3 10.0 86.0 70.8 NA-7
One Insurance Square 1985 45.107 24.091 -1.462 39.963 6.379 116.1 -5.7 -15.7 3.8 9.0 11.2 88.4 63.8 NA-7
Celina. OH 45822 1986 51,524 23,543 -158 40,422 7.686 109.1 ,..{J.7 -2.3 3.1 7.3 9.4 89.0 33.5 NA-7
1915 : Mutual : Agency 1987 46,716 23.925 -2.104 39.269 7,060 116.9 -8.7 -27.7 3.4 8.0 11.3 99.7 54.2 NA-7
AuloLiab. AutoPhys. Othliab. HomeMP
Oon W. Montgomery, President 1987 BesrsFinancialSizeCategory...... ........................ .... . rI
419.586.5181 02078
NATIONAL PROPERTY OWNERS INS 1983 8.160 7.290 -1,300 12,049 4.921 130.2 -18.6 -21.7 1.5 2.9 3.2 152.5 41.3 NA-7
American General Group
P.O. Box 1876 1984 3.739 3,455 -1,447 7.767 3.556 159.1 -25.7 -27.7 1.0 2.2 2.3 172.8 33.8 NA-7
Baltimore. Mo 21203 1985 783 784 230 9,842 5.941 361.5 20.8 10.8 0.1 0.8 0.9 211.2 10.2 NA-5
1986 440 442 -12 10,210 5.766 166.7 -2.6 -2.9 0.1 0.8 0.8 225.1 0.3 NA-5
1945: Stock: Direct 1987 160 -156 1,606 9.690 7,228 ... ... 25.4 ... 0.3 0.4 387.9 8.4 NA-5
Fore
Joe O. Heusi, President 1987 Best's Finandal Size Category. . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . rI
301.366.1000 02103
NATIONAL REINSURANCE CORP (DE) 1983 ... 101.234 4.186 305.747 74.300 115.1 4.1 7.6 1.4 4.5 4.7 114.0 42.3 A+
Linceln National Group 1984 ... 114.610 -13.536 268.856 58.796 128.5 -12.5 -18.3 1.9 5.5 5.9 104.8 57.9 8+
P.O. Box 10167 1985 ... 220.30 I 3.698 421.853 121.024 114.3 2.0 -21.7 1.8 4.3 4.8 103.3 30.8 A x
SIam/ord. CT 06904.2167
1806 : Stock: Direct 1986 ... 352.127 20.151 660.723 149,606 104.0 6.1 23.6 2.4 5.8 6.2 112.8 24.6 A
Reinsurance 1987 .. . 316.110 20.170 810.933 163.910 102.2 6.1 9.6 1.9 5.9 6.2 109.6 30.9 A
William O. Warren, President 1987 Best's Leverage & liquidity Tests Adjusted for Rating Analysis. . . . . . . . . . . . . . . . . . . . 1.2 3.2 3.5 130.3 19.1 VIII I
203.329.7700 02124
"_r.._~._._...r_"""'__ '" ""-"'- .,
NATIONAL SECURITY F & C CO "":-:-'1
P.O.80x 703 1983 14.922 11.585 -2.835 20.974 10.135 116.4 -23.2 -12.1 1.1 2.2 3.0 175.0 32.5 A I
Elba, AL 36323 1984 19.947 13,019 -250 20,833 10.267 112.6 -2.0 0.3 1.3 2.3 3.8 172.2 34.5 A i
1959 : Stock: Agency 1985 18.722 19.701 -1,856 23.992 10.321 111.9 -10.7 0.7 1.9 3.2 3.9 156.6 30.3 B+
1986 19.817 22.984 2.235 28.666 13.729 94.0 10.5 34.3 1.7 2.7 3.4 182.3 23.6 A I
Fire. Autoliab, AutoPhys 1987 21,908 22.579 3.867 32.672 16,386 91.5 16.9 27.1 1.4 2.3 2.9 195.7 24.1 A
Jack R. Brunson, President I
205.897.2273 00687 1987 Besrs Leverage & liquidity Tests Adjusted for Rating Analysis. . . . . . . . . . . . . . . . . . . . 1.3 2.2 2.7 202.2 23.1 V
I
NATIDNAL STANDARD INS CO I
American General Group 1983 72.317 464 7.470 7.391 7.S 2.1 999.9 16.4 A+ r I
P.O. Box 1502 1984 73.007 459 10,558 8.444 14.3 0.3 2.3 499.5 18.3 A r
Houston. TX 77001 1985 64.532 477 10,658 10,001 18.4 0.1 0.1 999.9 15.8 A+ r
1947 : Stock: Agency 1986 79,974 727 11.118 10,556 5.5 0.1 0.1 999.9 17.6 A+ r
HomeMP, AutoLiab. AutoPhys. WorkComp 1987 78.108 648 11.435 11.118 5.3 999.9 7.5 A+ r
J 0 White. President 1987 Best's Leyerage & liquidity Tests Adjusted for Rating Analysis. . . . . . . . . . . . . . . . . . . .
713.522.1111 02307 2.2 4.9 5.3 114.5 29.4 Xl
NATIONAL SURETY CORPORATION 1983
Fireman's Fund Insurance Cos. 447,627 171.813 3.983 398.070 84.700 121.6 2.4 -9.8 2.0 5.7 6.5 108.5 104.6 A p
200 West Monroe Street 1984 453.025 176.798 -8.524 407.373 70.106 129.5 -4.8 -24.0 2.5 7.3 8.4 97.6 118.2 A cp
Chicago. IL 60606 1985 525,222 192.338 8,449 449.679 79,079 117.5 4.5 -14.3 2.4 7.1 7.1 101.6 41.8 A p
1970 : Stock: Agency 1986 778.631 221.052 15.576 500.639 90.808 105.9 7.3 14.8 2.4 6.9 6.9 101.2 19.0 A p
ComIMP. Autoliab. Othliab. WorkComp 1987 766,452 222.444 -623 541,569 84.549 112.6 -0.3 4.9 2.6 8.0 8.0 102.4 48.1 A cp
William M. McCormick, President 1987 Best's Leverage & liquidity Tests Adjusted for Rating Analysis. . . . . . . . . . . . . . . . . . . .
312.580.6202 02182 1.8 5.3 7.4 106.9 34.3 XU
NATIONAL TRUST FIRE INS CO (TN)
P.O. Box 76576
Atlanta. GA 30328
1965: Stock: Agency 1987 169 169 225 1,810 1,810 84.1 104.1 0.1 0.1 0.1 999.9 NA-2
Specialtylines
William W. Marett, Jr., President
404.955.6900 00719 1987 Besrs Fmancial Size Category. . . . . . . . . . t'. . . . . . . . . . . . . . . . . . . . . . . .
NATIONAL UNION FIRE INS CO (PA) 1983 1,335.806 396,989 27.859 1.235.360 176.776 103.9 7.2 8.0 2.2 8.1 21.7 63.5 47.9 A+ g
American Intemational Group
70 Pine Street 1984 1.562.507 408.850 3.240 1,309,736 144,738 112.0 0.9 -7.0 2.8 10.5 30.4 49.4 55.7 A+cg
New York, NY 10270 1985 3.128.106 806.871 6,285 . 1,853,679 362.349 108.1 0.9 34.6 2.2 6.2 16.6 69.4 44.8 A+ g
190 I : Stock : Broker 1986 4,663,781 1.312,465 45.941 2.792,459 473,184 103.6 3.6 29.1 2.8 7.6 22.9 78.2 46.4 A+ g
Othliab, WorkComp, AUloliab 1987 5,435.885 1,850.218 1,933 4,118,978 636.576 98.7 0.1 1.8 2.9 8.3 18.9 70.0 39.0 A+ g
Jeffrey W. Greenberg. President 1987 Best's Leverage & liquidity Tests Adjusted for Rating Analysis. . . . . . . . . . . . . . .. . . . .
212.770.7000 02351 2.1 5.5 8.2 91.0 30.2 '1N
NATIONAL UNITED INSURANCE CO
Hallmark Insurance Group
6008rickell Avenue
Miami. fL 33131 1986 57 6,358 -92 2.070 1.681 103.0 -1.4 3.8 4.0 4.0 456.5 0.2
1953: Stock: Agency 1987 617 5.722 -236 4.979 1,455 78.7 -7.3 -13.5 3.9 6.4 6.4 50.6 7.4 NA-3
Reinsurance
Norman M. Morris. President 1987 Best's Financial Size Category. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
305.377.0600 00757
229
~J~~',,:,
(- -1. ~'" . .......
-. '_<:>'.' ~.. -- \ Q" """....",.........,,.."''''''.. ,.'n....
~----~ l . i<''''<"",.,.
ex) CIO 0. . "_,:.'
-_.. 0".- QJ iQ Qf"'''''''~'!'~'r,~~
--: .... .''':'. ,~n~~:. .'. '.' . <";if;
VA.LLEYMETRO
Greater Roanoke Transit Co'mpany
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
September 14, 1989
Mary Parker
Secretary
Greater Roanoke
Transit Company
Dear Ms. Parker:
,. .'.b:::~~<:r>i
..." ;,.~ 'N' -:-',
.' '.' -. -. '."
. " !~, , . ,
.-^, -',.
Due to a light agenda, I am requesting that the September 25, 1989
Board of Directors Meeting be canceled. I will appreciate your
cohferring with President Taylor and notifying me of his decision.
Thank You.
Respectfully
" /,
St~ A~USO
General Manager
"
SAM/jl
"
.'\
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
S e p t emb e r 21, 1989
Mr. David A. Bowers
Mrs. Elizabeth T. Bowles
Mr. Beverly T. Fitzpatrick, Jr.
Mr. Robert A. Garland
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
Due to a small number of agenda items, at the request of the
General Manager of Valley Metro, I have taken the liberty of
cance II i ng our regu l ar Grea t e r Roanoke Trans it Company mee t i ng
scheduled for Monday, September 25, 1989, at 1:30 p.m.
Sincerely,
7\ ~ C.. -<.~~
Noel C. Taylor
President
NCT:se
cc: Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Earl B. Reynolds, Jr., Assistant Vice President of
Operations, GRTC
Mr. Wilburn C. Dibling, Jr., G~neral Counsel, GRTC
Mr. Mark A. Williams, Assistant General Counsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Ms. Mary F. Parker, Secreyary, GRTC
~~Kit B. Kiser, Director of Utilities and Operations
~. Stephen A. Mancuso, General Manager, Valley Metro,
P. O. Box 13247, Roanoke, Virginia 24032
\
,
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
October 19, 1989
Dr. Noel C. Taylor, President
Mr. David A. Bowers
M I" s. Eli z a bet h T. Bow 1 e s
Mr. Beverly T. Fitzpatrick, Jr.
Mr. Robert A. Garland
Mr. Howard E. Musser
Mr. James O. T~out
Dear Mrs. Bowles and Gentlemen:
This is to advise you that there will be a meeting of the Board
of Director'S of the Greater Roanoke Transit Company on Monday,
October 23, 1.989, at 1:30 p.mq in the Council Chamber.
Sincerely, I?
n.... ~~. ~.
Mary F. Parker
Secretary
MFP: sw
pc: Mr. W. Robert Herbert, Vice Pr~side~t of Operations, GRTC
Mr. Earl B. Reynolds, Jr., Assistant Vice President of
Operations, GRTC
Mr. Wilburn C. Dibling, JI";"o, General Counsel, GRTC
Mr. Mark A. Williams, Assistant General Counsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
M;. Kit B. Kiser, Director, Utilities and Operations
/.--Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O.
Box 13247, Roanoke, Virginia 24032
1.."..
'. ......:..
:,
J'
/ .f "';~
/ I ..~~~:~;,~,f,
r\
.~
[
1-'
ri
(--
r
f~i
['
f-j
r:
[J
[_J
r~_
BOARD OF DIRECTORS
MEETING
GREATER ROANOKE TRANSIT COMPANY
October 23, 1989
[
[,
L
L
r
;'
ru
r
VALLEY METRO
MANAGEMENT LETTER
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703-982-0305
October 23, 1989
ROADEO FINISHES
[
[
Management is extremely pleased to report the success of those
representing GRTC in recent Roadeo competitions. First, the
maintenance team of Robert Fisher, Paul Hodges and Wayne Thompson
finished second in the Virginia Department of Transportation's
First Annual Mechanics Roadeo. The competition which was highly
competitive tested each teams vehicle inspection skills, power
train defects detection and correction skills, and driving skills.
The highlight of the event was the diagnosis, repair and starting
of an engine by the GRTC team in less than seven minutes.
I
(
(
!
In other competition, James Carter finished fourth in the thirty
five foot coach category of the 1989 American Public Transit
Associations International Roadeo. The competition which was among
forty five operator from across North America tested each
competitors knowledge of safety, personal and driving skills as
demonstrated by driving through a complex obstacle course.
James Carter finished with a score of 591, just 12 points from the
first place finisher.
Management is proud of the fine representation by all of these
employees and congratulates them for their outstanding efforts.
GRANTS
I
L
GRTC's federal operating assistance grant application in the amount
of $920,731.00 has been approved by the Urban Mass Transportation
Administration. These funds will be used to offset operating
expenses during the current, fiscal year as approved by the Board
through the budget process.
;-
GRTC's federal capital assistance grant application for
discretionary funding has still not been acted upon by UMTA. The
application remains under consideration and management continues
to promote its approval by all appropriate means. A meeting has
been scheduled to discuss the application with a representative of
UMTA on November 7, 1989 in the event there is no action on the
application in the meantime.
t
I
\
[
~
,
I
i
l
SERVICE IMPROVEMENTS
The service improvements approved by the Board in August, 1989 will
be implemented on November 6, 1989. Everyone within the company
has been working steadily in preparation of this implementation
date. Bus stop locations have been identified and bus stop sign
poles are being erected. Preparations are being made to erect all
of the bus stop signs on the weekend prior to November 6th.
Schedule time points have been identified and public schedules are
being printed. Training of employees has begun and preparations
for a public awareness campaign and advertising promotion are being
made. In summary much has already been accomplished at a rapid
pace and every effort will continue toward implementing and having
the service improvements result in the long term goal of increasing
ridership.
;"
I
I
r-
.~
I.. .'
l
[
l-
FINANCIAL AND OPERATING REPORT
OF
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC.
GREATER ROANOKE TRANSIT COMPANY
FOR THE MONTH OF
AUGUST, 1989
;-
^>
VARIANCE REPORT
AUGUST, 1989
OPERATING STATISTICS
Transfers increased 10.3% in August 1989 over August 1988.
Average Fare Per Passenger increased 10. 7% in August 1989 over
August 1988 due to greater passenger revenue.
Shuttle/Tour Passengers increased 6,733.3% in August 1989 due to
a greater number of shuttles provided.
Shuttle Miles and Hours increased 628.8% and 257.1% respectively
in August 1989 over August 1988 due to a greater number of shuttles
provided.
Scheduled, Non-Revenue, and Total Miles decreased due to a change
in the hubometers on the smaller buses. August 1988 mileage was
slightly overstated; August 1989 mileage is an accurate measure.
Non-Revenue Hours increased 16.8% in August, 1989 over 1988 due to
increased vacation pay in 1989.
Operating Revenue Per Mile and Hour increased in August 1989 over
1988 due to increased operating revenue received (due to the
inclusion of parking revenue from the Campbell Court garage.)
OPERATING REVENUES
Passenger Fares were 14.9% over budget due to increased adult fares
and adult 10 ride ticket sales.
OPERATING EXPENSES
Materials and Supplies were over budget 12.3% due to revenue parts
used and the timing of printing expenses. On a year-to-date basis,
materials were 19.8% under budget.
Utilities were 11.5% over budget due to the timing of the payment
of electric bills. On a year-to-date basis, utilities were 16.7%
under budget.
;-
All Other Expenses either approximated or were substantially less
than budgeted for the month of August.
Net Operating Loss was 14.7% less than anticipated for August on
a year-to-date basis, net loss was 19.6% less than budgeted.
~EATER ROANOKE TRANSIT COMPANY
OPERATING STATISTICS
FOR THE MONTH OF: AUGUST, 1989
PASSENGER DATA
REVENUE PASSENGERS
TRANSFERS
TOTAL PASSENGER BOARDINGS
AVERAGE PASSENGERS/WEEKDAY
AVERAGE FARE/PASSENGER
SHUTTLE/TOUR PASSENGERS
PASSENGERS/MILE
PASSENGERS/HOUR
FUEL DATA
DIESEL FUEL GALLONS USED
DIESEL FUEL M.P.G.
COST/GALLON
MILES OPERATED
SCHEDULED MILES
SHUTTLE/TOUR MILES
SUBTOTAL
NON-REVENUE MILES
TOTAL MILES OPERATED
HOURS OPERATED
SCHEDULED HOURS
SHUTTLE/TOUR HOURS
SUBTOTAL
NON-REVENUE HOURS
TOTAL HOURS OPERATED
OPERATING DAYS
WEEKDAYS
SATURDAYS
TOTAL OPERATING DAYS
OPERATIONAL STATISTICS
OPERe REVENUE/MILE
OPERe COST/MILE
OPERe LOSS/MILE
OPERe REVENUE/HOUR
OPERe COST/HOUR
OPERe LOSS/HOUR
I
\'...
PASSENGERS
ROANOKE CITY
SALEM
VINTON
ROANOKE COUNTY
TOTAL PASSENGERS
;'
1989
108,892
27,100
135,992
4,474
0.62
2,050
1. 26
15.08
25,929
3.64
0.53
86,573
430
87,003
7,455
94,458
7,221
50
7,271
1,584
8,855
23
4
27
0.87
2.45
1.58
9.24
26.09
16.84
124,986
4,163
1,325
5,518
135,992
1988
109,887
24,579
134,466
4,514
0.56
30
1.21
15.44
27,330
3.65
0.44
90,775
59
90,834
8,978
99,812
7,118
14
7,132
1,356
8,488
23
4
27
0.70
2.28
1.58
8.23
26.86
18.63
WEATHER
HOT/SUNNY
RAINY
COOL
TOTAL
CHANGE
-0.91%
10.26%
1.13%
-0.89%
10.71%
6733.33%
3.90%
-2.32%
-5.13%
-0.25%
20.45%
-4.63%
628.81%
-4.22%
-16.96%
-5.36%
1.45%
257.14%
1. 95%
16.81%
4.32%
0.00%
0.00%
0.00%
24.29%
7.46%
0.00%
12.27%
-2.87%
-9.61%
17
5
5
27
')
CAPITAL
CAPITAL STOCK
CAPITAL GRANTS
RETAINED EARNINGS
DEPRECIATION EXPENSE
NET PROFIT/LOSS
TOTAL CAPITAL
$5.00
$9,426,197.97
$89,694.04
($60,647.19)
$61,521.83
---------------
$9,516,771.65
---------------
TOTAL LIABIL. & CAPITAL $10,061,752.79 ,.
---------------
---------------
;-
$5.00 .
$9,233,644.21
$198,908.22
($460,431.24)
$38,577.87
0.00%
2.09%
-54.91%
-86.83%
59.47%
---------------
$9,010,704.06
5.62%
---------------
$9,357,367.38
7.53%
---------------
---------------
")
PROFIT ANn LOSS STATEMENT
FOR THE PERIOD 7/1/89 TO 8/31/89
YTD ACTUAL YTD BUDGET VARIANCE % CHANGE
OPERATING INCOME
PASSENGER FARES $129,925.29 $120,038.00 $9,887.29 8.24%
ADVERTISING REVENUES $4,000.00 $4,000.00 $0.00 0.00%
OTHER REVENUES $21,661. 86 $20,904.00 $757.86 3.63%
TOTAL INCOME $155,587.15 $144,942.00 $10,645.15 7.34 %
OPERATING EXPENSES
LABOR $210,691.77 $225,478.00 ($14,786.23) -6.56%
FRINGES $70,823.80 $75,959.50 ($5,135.70) -6.76%
SERVICES $24,180.19 $37,627.00 ($13,446.81) -35.74%
MATERIAL & SUPPLIES $55,704.45 $69,466.00 ($13,761.55) -19.81%
UTILITIES $13,785.36 $16,557.00 ($2,771.64) -16.74%
INSURANCE $32,986.98 $35,283.00 ($2,296.02) -6.51%
PURCHASED TRANSPORTATION $4,000.00 $4,000.00 $0.00 0.00%
MISCELLANEOUS $8,708.75 $10,720.00 ($2,011.25) -18.76%
RENT $200.00 $200.00 $0.00 0.00%
TOTAL EXPENSES $421,081.30 $475,290.50 ($54,209.20) -11.41%
NET OPERATING LOSS ($265,494.15) ($330,348.50) $64,854.35 -19.63%
OPERATING SUBSIDIES
FEDERAL $153,455.16 $153,455.16 $0.00 0.00%
STATE $120,213.16 $120,213.16 $0.00 0.00%
CITY OF ROANOKE $47,130.16 $47,130.16 $0.00 0.00%
OTHER LOCAL $6,217.50 $9,550.00 ($3,332.50) -34.90%
TOTAL OPERATING SUBSIDIES $327,015.98 $330,348.48 ($3,:P2.50) -1.01%
NET INCOME/LOSS $61,521.83 ($0.02) $61,521.85 *********
;-
"./"
..... .
(~
~INANCIAL AND OPERATING REPORT
OF
SOUTHWESTERN VIRGINIA TRANSIT fVIANAGRMRNT COMPANY, INC.
GREATER ROANOKE TRANSIT COMPANY
'.
FOR THE MON~H OF
SF:PTEMBE R, 198 9
.,
;"
''>
VARIANCE REPORT
SEPTEMBER, 1989
OPERATING STATISTICS
Revenue Passengers decreased 5.97% in September, 1989 from
September, 1988 due to one less operating weekday and to reduced
ridership on Friday, September 22nd, during Hurricane Hugo. Had
ridership on this day not been so low revenue passengers this
September would have approximated the number of Revenue passenger
last September despite the one less operating day this September.
Shuttle / Tour Passengers decreased 40.15% in September, 1989 from
September, 1988 due to fewer shuttles run in September, 1989.
Passengers / Hour decreased 5.03% in September, 1989 from
September, 1988 due to fewer passengers carried in September, 1989.
Scheduled Miles and Hours decreased in September, 1989 from
September, 1988 due to one less -operating weekday.
Shuttle / Tour Miles decreased from the prior year due to fewer
shuttles run in September, 1989. However, Shuttle / Tour Hours
increased in September, 1989 due to the type of shuttles run.
Operating Revenue / Mile and ~ increased in September, 1989 over
September, 1988 due to an increase in operating revenue (parking
income at Campbell Court.)
Operating Cost/Mile and Loss/Mile increased due to a decrease in
miles operated, while expenses remained level.
OPERATING REVENUES
Other Revenues exceeded budget by 8.72% due to greater income from
sale of motorcoach service and interest earned than originally
budgeted.
OPERATING EXPENSES
Miscellaneous Expenses were 14.~7% over budget due to the timing
of travel 'and meeting expenses. On a year-to-date basis,
miscellaneous expenses were 7.52% under budget.
;' ..
All Other Expenses either approximated or were substantially less
than budgeted.
Net Operating Loss was 13.05% less than anticipated for September,
1989. On a year-to-date basis, net operating loss was 17.44% Less
than budgeted.
'~EATER ROANOKE TRANSIT COMPANY
OPERATING STATISTICS
FOR THE MONTH OF: SEPTEMBER, 1989
PASSENGER DATA
REVENUE PASSENGERS
TRANSFERS
TOTAL PASSENGER BOARDINGS
AVERAGE PASSENGERS/WEEKDAY
AVERAGE FARE/PASSENGER
SHUTTLE/TOUR PASSENGERS
PASSENGERS/MILE
PASSENGERS/HOUR
FUEL DATA
DIESEL FUEL GALLONS USED
DIESEL FUEL M.P.G.
COST/GALLON
MILES OPERATED
SCHEDULED MILES
SHUTTLE/TOUR MILES
SUBTOTAL
NON-REVENUE MILES
TOTAL MILES OPERATED
HOURS OPERATED
SCHEDULED HOURS
SHUTTLE/TOUR HOURS
SUBTOTAL
NON-REVENUE HOURS
TOTAL HOURS OPERATED
OPERATING DAYS
WEEKDAYS
SATURDAYS
TOTAL OPERATING DAYS
OPERATIONAL STATISTICS
OPERe REVENUE/MILE
OPERe COST/MILE
OPERe LOSS/MILE
OPERe REVENUE/HOUR
OPERe COST/HOUR
OPERe LOSS/HOUR
PASSENGERS
ROANOKE CITY
SALEM
VINTON
ROANOKE COUNTY
TOTAL PASSENGERS
;-
1989
100,786
24,892
125,678
4,650
0.61
155
1.30
15.61
22,028
3.81
0.58
77,414
327
77,741
6,211
83,952
6,457
55
6,512
1,722
8,234
20
5
25
0.91
2.62
1. 71
9.24
26.69
17.44
116,111
3,498
1,011
5,058
125,678
1988
107,180
24,969
132,149
4,797
0.56
259
1.26
16.44
23,242
4.01
0.43
85,371
455
85,826
7,424
93,250
6,521
31
6,552
1,709
8,261
21
4
25
0.73
2.38
1.64
8.21
27.85
18.56
WEATHER
HOT/SUNNY
RAINY
COOL/CLDY
TOTAL
CHANGE
-5.97%
-0.31%
-4.90%
-3.06%
8.93%
-40.15%
3.70%
-5.03%
-5.22%
-5.01%
34.88%
-9.32%
-28.13%
-9.42%
-16.34%
-9.97%
-0.98%
77.42%
-0.61%
0.76%
-0.33%
-4.76%
25.00%
0.00%
24.66%
10.08%
4.27%
12.55%
-4.17%
-6.03%
7
7
11
25
'\
VARIANCE REPORT
SEPTEMBER, 1989
OPERATING STATISTICS
Revenue Passengers decreased 5.97% in September, 1989 from
September, 1988 due to one less operating weekday and to reduced
ridership on Friday, September 22nd, during Hurricane Hugo. Had
ridership on this day not been so low revenue passengers this
September would have approximated the number of Revenue passenger
last September despite the one less operating day this September.
Shuttle / Tour Passengers decreased 40.15% in September, 1989 from
September, 1988 due to fewer shuttles run in September, 1989.
Passengers / Hour decreased 5.03% in September, 1989 from
September, 1988 due to fewer passengers carried in September, 1989.
Scheduled Miles and Hours decreased in September, 1989 from
September, 1988 due to one less operating weekday.
Shuttle / Tour Miles decreased from the prior year due to fewer
shuttles run in September, 1~89. However, Shuttle / Tour Hours
increased in September, 1989 due to the type of shuttles run.
Operating Revenue / Mile and Hour increased in September, 1989 over
September, 1988 due to an increase in operating revenue (parking
income at Campbell Court.)
Operating Cost/Mile and Loss/Mile increased due to a decrease in
miles operated, while expenses remained level.
OPERATING REVENUES
Other Revenues exceeded budget by 8.72% due to greater income from
sale of motorcoach service and interest earned than originally
budgeted.
OPERATING EXPENSES
Miscellaneous Expenses were 14.~7% over budget due to the
of travel 'and meeting expenses. On a year-to-date
miscellaneous expenses were 7.52% under budget.
/'.
timing
basis,
All Other Expenses either approximated or were substantially less
than budgeted.
Net Operating Loss was 13.05% less than anticipated for September,
1989. On a year-to-date basis, net operating loss was 17.44% Less
than budgeted.
/'\,
>
BALANCE SHEET
AS OF SEPTEMBER 30, 1989
ASSETS AS OF 9/30/89 AS OF 8/31/89 % CHANGE
CASH $195,211.54 $157,993.89 23.56%
ACCOUNTS RECEIVABLE $436,979.70 $471,902.83 -7.40%
INVENTORY $181,804.56 $179,287.28 1.40%
WORK IN PROGRESS $4,098,787.33 $3,861,056.33 6.16%
FIXED ASSETS $7,733,144.08 $7,733,144.08 0.00%
ACCUMUL. DEPREC. ($2,499,775.91) ($2,469,628.72) 1. 22%
NET FIXED ASSETS $5,233,368.17 $5,263,515.36 -0.57%
PREPAYMENTS $114,526.43 $127,997.10 -10.52%
--------------- ---------------
TOTAL ASSETS $10,260,677.73 $10,061,752.79 1. 98%
--------------- ---------------
--------------- ---------------
LIABILITIES
ACCOUNTS PAYABLES $441,027.09 $464,201.27 -4.99%
PAYROLL LIABILITIES $55,835.30 $52,472.17 6.41%
TAX LIABILITIES $4,235.43 $4,137.05 2.38%
OTHER LIABILITIES $23,260.12 $24,170.65 -3.77%
--------------- ---------------
TOTAL LIABILITIES $524,357.94 $544,981.14 -3.78%
CAPITAL
CAPITAL STOCK
CAPITAL GRANTS
RETAINED EARNINGS
DEPRECIATION EXPENSE
NET PROFIT/LOSS
$5.00
$9,655,884.85
$89,694.04
($90,794.38)
$81,530.28
$5.00
$9,426,197.97
$89,694.04
($60,647.19)
$61,521.83
0.00%
2.44%
0.00%
49.71%
32.52%
---------------
---------------
TOTAL CAPITAL
$9,736,319.79
$9,516,771.65
2.31%
---------------
---------------
TOTAL LIABIL. & CAPITAL $10,260,677.73
$10,061,752.79
1. 98%
---------------
---------------
---------------
---------------
/'
~
0'\
co
........
o
f"l
........
0'1
80
Z8
~
~O'\
~(X\
8........
1C(r-i
80
tIl........
0'1
tIl
tIlCl
00
HH
Il::
Cl~
ZPol
IC(
8~
H8
~
g~
Pol~
~
C)
Z
~
U
rJP
~
U
Z
IC(
H
Il::
~
8
~
C)
8
~
:r:
8
Z
o
~
H
@
8
U
IC(
:r:
8
Z
o
~
rJPdPdP
\OON
It)o......
. . .
""'000
......ON
CO 0\0
U"l0..-l ......
f"l(/}-..-l ""
...... 0"1 \0
.. (/)- ..
N M
(/)- (/)-
000 0
000 0
. . .
O'ION ..-l
r-i0lt) ......
00"" ""
.. .. ..
ONO N
\O(/}-r-i ......
(/)- (/)- <no
......ON 0'\
COO\O ""
""'OM CO
U"lO\O r-i
......OM r-i
.. .. ..
NNr-i \0
\O(/}-r-i ......
(/)- (/)- (/)-
~
~
o
u
Z
H
C)
Z
H
8
~
~
Pol
o
tIl
~
Z
tIl~
~~tIl
1l::1l::~
IC( 0
~C)Z
~Z~
~~&l
C)HIl::
~8~
tIl~~
tIl~:r:
IC(ClE-i
PolIC(O
dP
M
o
It)
0'1
""
~
~
o
u
Z
H
H
IC(
8
o
E-i
dPdPdPdPdPrJPdPdPdP
f"lcoo\Oo,\\Oo......o
\0 0'\f"l0..-llt)0 0'10
.........
O'\f"l......O'\N""'O""'O
1111..-l1 r-i
I
.................................................
o........-loolt)\OOU"lO
r-i..-l..-lr-iNNONO
.........
O'\f"lf"lOOO'\""ONO ""
U"l..-l......""'oo(/}-o(/}- 0
00U"lf"l..-l000 CO 0'1
.... -. ... ... '<I). <I)-
O..-l..-lf"l..-l- ......
..-l(/}-(/}-(/}-(/}- r-i
iJ)...........'-"'-'......... <J).
-
0U"l0000000 U"l
0......U"l0U"llt)000 N
.........
O'\O'\f"lMOOr-iOOO It)
f"l........-lM......""O\OO ""
......o,\OO......N\OOMr-i \0
... ... ... ... ... ... ......<1). ,
N......CO""'OO......Nlt) ......
..-If''l..-lf''l(/}-r-t(/}-(/}- M
..-l(/}-(/}-(/}- (/)- N
(/)- (/)-
OOOO'lNU"l""'Olt)O M
O'\U"lf"lOONNONO ""
.........
O"I\OO""'O"I......ONO 0
......\O""oo\Of"lo\Oo ~
CO""'''''U"lNCOOr-ir-i ......
, , , , , , ...,~ ,
..-l\O........-l......\ON\O 0'1
o f"l..-lf"l(/}-..-l(/}-(/}- r-i
..-l(/}-(/}-(/}- (/)- N
(/)- (/)-
tIl
~
tIl
Z
~
Pol
><:
~
C)
Z
H
E-i
~
~
Pol
o
Z
o
H
E-i
IC(
E-i
Il::
2
tIl
Z
~~
80
~ ~
/' tIl ~ Cl Z
tIlH~U~1C(
tIl~IC(HZtIlH
~UHE-t,:t,:tH
Il::t!:>H~H~::X::~
OZ;>~HOUUE-i
~HIl::E-tHtIl~tIlZ
,:t1l::~~8Z0H~
H~tIl~OHPol~~
tIl
~
H
H
Pol
PI,'
o
tIl
rJP
f"l
It)
......
I
N
CO
tIl
~
tIl
Z
~
~.
~
H
IC(
8
o
8
dP
It)
o
M
r-i
I
..-l
f"l
N
It)
It)
r-i
N
(/)-
It)
N
""
......
r-t
U"l
\0
r-i
(/)-
""
0'1
r-i
N
\0
M
"'"
r-i
(/)-
en
tIl
o
H
C)
Z
H
E-i
~
~
Pol
o
E-i
~
Z
rJPdPdPrJP
OOOM
OOOM
. . . .
OOON
f"l
1
000lt)
OOOCO
OOOM f"l
(/}-(/}-(/}-"" ""
It) U"l
.. ..
r-i ..-l
(/)- (/)-
-
CO CO COo "'"
It)lt)00 N
......\OU"llt) "'"
NO\O...... ......
......r-ilt)...... ..-l
... ... ....... IIllo.
\OOM"" U"l
......\ON(/}- \0
(/}-(/}-(/)- ..-l
<n-
COCOCOlt) 0'\
LflLflOr-i M
. . . .
......\OU"lr-i 0
NO\OM f"l
......r-tlt)N \0
... ... ... IIllo. ....
\OOMf"l f"l
......\ON(/}- \0
(/}-(/}-(/)- rl
(/)-
tIl
~
H
Cl
H
tIl
~
o
tIl
C)
Z
H
E-i
~
~
Pol
o
~
o
Z
IC(H
@11
o
H ~H
~~Oll::
~E-t>J~
Cl....8:r:
~8HE-i
~tIlUO
. .
rJP
f"l
0'\
iC
iC
iC
iC
iC
-Ie
-Ie
iC
iC
\0
""
o
1
U"l
CO
co
o
o
o
N
(/)-
..-l
o
o
(/)-
-
U"l
""
00
o
o
..
o
N
(/)-
tIl
~
H
Cl
H
tIl
~
o
tIl
~
H
E-t
~
~
Pi
o
tIl
tIl
o
H
........
~
~
o
U
Z
H
~
E-i
o
E-t
E-i
~
Z
~
0'\
co
........
o
f"l
........
E-i0'\
Zo
~E-i
~
~O'\
E-ico
IC(........
E-i.-l
tIl........
......
tIl
tIlCl
00
HH
Il::
Cl~
ZPol
IC(
8~
HE-i
~
g~
Pol~
r.:l
C)
Z
IC(
:r:
u
rJP
~
U
Z
IC(
H
Il::
IC(
:>
E-i
~
C)
8
~
Cl
E-t
:>i
H
IC(
o
E-i
U
IC(
Cl
E-i
:>i
rJPrJPrJP
.-ION
,0 0 f"l
. . .
.....0U"l
\0000
.-10"'"
. . .
f"l00'\ N
N(/}-\O 0'1
\0 \0 N
N r-i "'"
.-I (/)- r-i
<I). (/)-
000 0
000 0
. . .
......0\0 f"l
It)0U"l r-i
00f"l "'"
... ....... ...
O\Or-i ......
CO(/}-f"l r-i
.-I (/)- N
(/)- (/)-
\0000 ""
.-10"'" \0
. . .
00U"l U"l
COON 0
\000 ......
.... ...... ...
N\Of"l r-i
O'\(/}-f"l M
.-I (/)- N
(/)- (/)-
~
~
o
u
Z
H
C)
Z
H
E-i
~
~
Pol
o
tIl
~
Z
tIl~
~~tIl
~Il::rg
~C)Z
Z~
Il::H&=l
t5t1l~
ZH
~E-i~
U)~~
U)~:r:
IC(ClE-i
PolI'(O
rJP
......
It)
\0
""
\0
r.:l
~
o
u
Z
H
H
IC(
E-i
o
E-i
dPrJPdPdPrJPrJPdPrJPrJP dP
CO""'\OMN\OONO N
U"lOONNNCOOltlO .-I
.........
......It)\O\OU"lU"lO......O 0
1 I Nr-i.-l 1 1 .-I
1 I I 1
.-........-......-.......................... ........
f"l......NMO"ICOOOO
f"lCOO'\......OONOOO
.........
U"lCOO"lO'\OOOO'lO "'"
""'''''.-IOOOO(/}-O(/}- .-I
\0\0000"1.......-1 N .-I
.... .... ... .... ... ...
U"l\O""\OMf"l r-i N
N(/}-.-Ir-i(/}-(/}- (/)- ......
<n. - (/)- (/)- - - _ (/)-
- --
0lt)0000000 U"l
ONU"lOU"lU"lOOO ......
.........
......O'IOo,\lt)oq.OOO It)
.-IM""O'\f"lNOCOO f"l
NO'\""r-iOOO'\OOM 0'\
... ... ... ... ... .... ......~ ...
OOf"l\O""""N\O\O N
f"lr-ilt)ONlt)(/}-r-i .-I
f"l.-l(/}-.-I(/}-(/}- (/)- ......
(/}-(/)- (/)- (/)-
......OOCO.......-INOOO f"l
\OMlt)N\ONOOO ......
.........
.-100 0'1"" "",0 r-i 0 .-I
......O"INCOU"lNO......O N
It)N\ONOOOOCOM 00
... ... .... "'" ... ... ... ... (I). ...
N......r-i.......-Io,\\O~ 0
MO""CON""(/}-r-i ""
Mr-i(/}-(/}-(/}-(/}- (/)- \0
(/}-(/)- (/)-
tIl
~
tIl
Z
~
Pol
><:
~
~
H
E-i
~
~
Pol
o
Z
o
H
E-i
IC(
E-i
Il::
R
tIl
Z
~~
E-i0
/' ~ U) ~ Cl ~
tIlH~U~1C(
tIl~IC(HZtIlH
~UHE-it<t:t<t:H
Il::C)HIl::HIl::::r:~
OZ:::>~HOUU8
~H~E-iHtIlll::tIlZ
lCl;1l::~IC(E-iZOH~
H~tIl~OHPol~~
tIl
~
H
H
Pol
Pol
o
tIl
N
o
U)
~
tIl
Z
~
~
~
H
I'(
E-i
o
E-t
dP
oq.
"'"
.......
.-I
1
\0
\0
\0
o
"'"
\0
00
(/)-
U"l
......
N
N
U"l
U"l
0"1
"'"
(/)-
-
0'\
o
\0
r-i
.-I
..
0'\
o
"'"
(/)-
tIl
tIl
o
H
C)
Z
H
E-t
~
~
Pol
o
E-i
~
Z
rJPrJPrJPdP
000"",
0000
. . . .
000"'"
f"l
I
-
000lt)
OOOM
. . . .
000\0 \0
(/}-(/}-(/}-...... .....
CO CO
"" ""
(/)- (/)-
-
""""'''''0 N
............NO ......
. . . .
NO'Iltllt) N
COr-iO'\N N
.-IM\OM It)
... ... ....... ...
000"", It)
MCO......r-i 0'\
Nrl(/}-(/}- ""
(/}-(/)- (/)-
""'''''~lt) ......
............N\O M
. . . .
NO'Ilt)CO \0
CO.-lO'l"" ""
r-iM\O"" \0
... ... ...... ...
0000'\ 0
f"lCO......(/}- 0"1
Nr-i(/}- ""
(/}-(/)- (/)-
tIl
~
H
o
H
tIl
~
o
tIl
C)
Z
H
E-i
~
~
Pol
o
~
o
Z
1C(...:l
@cJ
o
H ~H
~~0P:i
~E-i:>i~
ClIC(E-i:r:
~E-iHE-i
~tIlUO
dP
CO
0'1
tIl
~
H
o
H
tIl
~.
o
tIl
~
H
E-i
~
~
Pol
o
H
lCl;
E-i
o
E-i
o
I
-Ie
-Ie
-Ie
-Ie
-Ie
-Ie
-Ie
-Ie
-Ie
It)
M
.-I
f"l
o
f"l
It)
r-i
CO
(/)-
M
o
o
(/)-
00
N
o
f"l
It)
..
r-I
CO
(/)-
U)
tIl
o
...:l
........
~
~
o
U
Z
H
E-i
~
Z
~EATER ROANOKE TRANSIT COMPANY
OPERATING STATISTICS
FOR THE MONTH OF: SEPTEMBER, 1989
PASSENGER DATA
REVENUE PASSENGERS
TRANSFERS
TOTAL PASSENGER BOARDINGS
AVERAGE PASSENGERS/WEEKDAY
AVERAGE FARE/PASSENGER
SHUTTLE/TOUR PASSENGERS
PASSENGERS/MILE
PASSENGERS/HOUR
FUEL DATA
DIESEL FUEL GALLONS USED
DIESEL FUEL M.P.G.
COST/GALLON
MILES OPERATED
SCHEDULED MILES
SHUTTLE/TOUR MILES
SUBTOTAL
NON-REVENUE MILES
TOTAL MILES OPERATED
HOURS OPERATED
SCHEDULED HOURS
SHUTTLE/TOUR HOURS
SUBTOTAL
NON-REVENUE HOURS
TOTAL HOURS OPERATED
OPERATING DAYS
WEEKDAYS
SATURDAYS
TOTAL OPERATING DAYS
OPERATIONAL STATISTICS
OPERe REVENUE/MILE
OPERe COST/MILE
OPERe LOSS/MILE
OPERe REVENUE/HOUR
OPERe COST/HOUR
OPERe LOSS/HOUR
PASSENGERS
ROANOKE CITY
SALEM
VINTON
ROANOKE COUNTY
TOTAL PASSENGERS
/"
1989
100,786
24,892
125,678
4,650
0.61
155
1.30
15.61
22,028
3.81
0.58
77,414
327
77,741
6,211
83,952
6,457
55
6,512
1,722
8,234
20
5
25
0.91
2.62
1. 71
9.24
26.69
17.44
116,111 '
3,498
1,011
5,058
125,678
1988
107,180
24,969
132,149
4,797
0.56
259
1.26
16.44
23,242
4.01
0.43
85,371
455
85,826
7,424
93,250
6,521
31
6,552
1,709
8,261
21
4
25
0.73
2.38
1.64
8.21
27.85
18.56
WEATHER
HOT/SUNNY
RAINY
COOL/CLDY
TOTAL
CHANGE
-5.97%
-0.31%
-4.90%
-3.06 %
8.93%
-40.15%
3.70%
-5.03%
-5.22%
-5.01%
34.88%
-9.32%
-28.13%
-9.42%
-16.34%
-9.97%
-0.98%
77.42%
-0.61%
0.76%
-0.33%
-4.76%
25.00%
0.00%
24.66%
10.08%
4.27%
12.55%
-4.17%
-6.03%
7
7
11
25
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703-982.0305
November 14, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject: Service Improvement Update.
Dear Members of the Board:
The service improvements approved by the Board in August 1989 were
implemented on November 6, 1989. Overall, management is pleased
with the public's response to the service improvements. With this
change, however, as with any change, there are some people who are
displeased with certain aspects of the service improvements and it
is my intention to share with you these concerns and the staff's
plan for addressing those that have not already been resolved.
The overwhelming majority of COncerns related not to the actual
service improvements but to the format of the ride guide describing
the service. Once this new format was explained to customers,
however, most people were satisfied, although some still expressed
their preference for the individual route maps which are larger,
as opposed to the system wide route map contained in the ride
guide. As additional ride guides are printed, therefore, both
types of maps will be incorporated into the ride guide and those
who prefer using the larger individual maps will have the option
of doing so.
The second most frequently expr~ssed concern came from individuals
who, oddly enough, did not want service along their street. This
concern'was expressed by some people living on Westover Avenue,
S.W.; Windsor Avenue, S.W.;~~arolina Avenue; and Courtland Avenue,
N.W.; and, with the exception of Westover Avenue, S.W., all are
presently under consideration by the GRTC staff working in
conjunction with the City's traffic engineering department. From
a customer service and operational standpoint it was very easy to
resolve the concern of those residing along Westover Avenue, S.W.
and such has already been accomplished by diverting the buses to
Memorial Avenue.
~.
Service Update
November 14, 1989
Page 2
Lastly, the third most frequently expressed concern related to some
people having to walk further to the bus stop. This concern was
anticipated by the GRTC staff and the service improvements ~ere
designed to minimize this impact throughout the entire service
area. This concern was, however, expressed by some residing along
Dunbar Street, N.W.; Melrose Avenue, N.W.; Walnut Avenue, S.W.;
Blenheim Avenue, S.W.; and Mt. Vernon Avenue, S.W.; and efforts
will continue to resolve their concern. From a customer service
standpoint, it must first be determined where the maj ori ty of
customers reside because resolving the concerns expressed to date
might otherwise cause greater concern from people residing
elsewhere. From an operational standpoint it must then be verified
that diverting the buses to these streets won't jeopardize the
integrity of the entire schedule for each route.
Again, management is pleased with the overall response to the
service improvements. Realizing ahead of time that any change,
regardless of how good it might be, is difficult for some people
to adjust to, additional staff at Campbell Court and additional
telephone operators were made available even prior to the November
6, 1989 implementation date to assist the public with becoming
familiar with the service improvements. As the public gained this
familiarity, initial confusion diminished and the vast majority of
people expressed their satisfaction with the service improvements.
This process, of course, is by no means complete and management
will continue to keep the Board apprised as further developments
occur.
cc: Vice President of Operations,
Asst. Vice President of Ope~ations
General Counsel
Treasurer
Secretary
Director of Utilities '~d Operations
I;
)
k ' \ \ C. L ,<'
~:~
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
December 7, 1989
Dr. Noel C. Taylor, President
Mr. David A. Bowers
Mrs. F:lizabeth T. Bowles
Mr. Beverly T. Fitzpatrick, Jr.
Mr. Robert A. Garland
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
This is to advise you that there will be a special meeting of the
Board of Directors of the Greater Roanoke Transit Company on
Monday, December 11, 1.989, at 7:00 p.m., in the Council Chamber.
The special meeting will be held in lieu of the regular meeting
scheduled for Tuesday, December 26, 1989, at 1 :.30 p.m.
Sincerely,
/":
'~
y\_. I --).
Mary F. Parker
Secretary
MFP: sw
pc: Mr. W. Robert Herbert, Vice President of Operatio~s, GRTC
Mr. Earl B. Reynolds, Jr., Assistant Vice fJresident of
Operations, GRTC , /
Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC
Mr. Mark A. Williams, Assistant General Counsel, GRTC
Mr. Joel M. Schlanger, Tr~~surer, GRTC
Mr. l~it B. Kiser, Director, Utilities and Operations
"{;~,?"~'~!rA., Mancuso, Gel},erHJ, Ngnager, Valley Metro, P. O.
'3;2'41:,' Ro,an ok e, Vir gin i a 24 0 3 2
"
.,~
AGENDA
GREATER ROANOKE TRANSIT COMPANY
December 11, 1.989
7:00 p.m.
Council Chamber
1. Call to Order.
2 . Ro l l C all .
.3. Invocation.
4. Pledge of Allegiance to the Flag of the United States of
America.
5. Approval of Minutes: Regular meeting of October 23, 1.989.
6. General Manager:
a. Management Let ter dated December 11, 198.9.
b. Pinancial and Operating Report for the month of
October, 1989.
c. A report requesting an Executive Session to discuss a
matter relating to the disposition of publicly held
property, specifically a portion of the Campbell Court
Transportation Center available for lease, pursuant to
Section 2.1-344 (A) (3), Code of Virginia (1950), as
amended.
7. Reports of Commi t tees:
a. A report of the committee appointed to tabulate bids
received for deck,waterproofing of the Municipal Parking
Garage, Williamson Road P~rking Garage, and Market Square
Parking Garage, recommending award of ticontract to
ArIes B. Greene Caulking Contractors, Inc., in the amount
of $18,000.00. Mr. Ij..obert A. Garland, Chairman.
8. Other Business:
g. Adjournment.
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703-982.2222
MANAGEMENT LETTER
December 11, 1989
SERVICE IMPROVEMENT
Management provided the Board an update on the service improvements
in a letter dated November 14, 1989. This letter addressed three
general areas of concern: the format of the ride guide, individuals
who did not want service along their street, and individuals who
have to walk further to the bus stop. Since that time, efforts
have been made to address these concerns.
'r.
. ~ ",
First, relating to the format of the ride guide, sheets showing an
individual route and its schedule are being prepared for
distribution later this month, which Management expects will
satisfy this concern in its entirety. Secondly, relating to
individuals who did not want serVlce along their street and
thirdly, those who had to walk further to the bus stop, specific
routing adjustments have been made which satisfied a large number
of these concerns. Other routing adjustments are being evaluated
through ridership counts and residential surveys. Management and
staff will continue to monitor the service improvements and will
keep the Board apprised as further developments occur.
. .~,
: ",'
OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY
L,
i '.:
(::-:
':
GRTC's operations, maintenance and administrative facility is
nearing completion. Presently, the facility is 90% complete and
planning has begun to begin the move into the new facility during
the latter part of March 1989. Thereafter, management intends to
schedule an open house and dedication ceremony inviting federal,
state and local officials: area businesses and civic leaders: and
the news media. Members of t~e Board will be kept apprized of
these plans as they are developed further. ' ,
I
l,
j
,L,"
GRANT
/'
'."j.
While the Urban Mass Transportation Administration still has not
acted upon GRTC's capital assistance grant application' for
discretionary funding, the final two obstacles preventing UMTA from
taking action have been overcome. As Members of the Board have been
informed, the two obstacles were the confirmation of the UMTA
Administrator and the approval of a fiscal year 1990 federal budget
by Congress. According to UMTA officials, GRTC can expect a
decision within the next 60 to 90 days.
L
';.,.
I
I
L
.'\
FINANCIAL AND OPERATING REPORT
OF
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC.
GREATER ROANOKE TRANSIT COMPANY
FOR THE MONTH OF
OCTOBER, 1989
;~r
h,it~'i' '
;~~~}~:.
,Wi
;)~: :
~t
i~!N':'
ili~M..
Il :I.j:
,;, fir
1!I~f
I h;
~l:
I. ;;
~14":;~!'~
/'
,"""
>-
',":;1.;:
. , .
.. .-._-._-.._---_._..~_..
.' '..~ . .
.~ :......~
VARIANCE REPORT
OCTOBER 1989
OPERATING STATISTICS
Transfers increased 11.75% in October 1989 over October 1988
primarily due to one, additional operating weekday in 1989.
Average Fare/Passenger increased 5.17% over previous year due to
increase in number of adult fares.
Shuttle/Tour Passengers increased 89.26% due to more shuttles run
in 1989.
Non-Revenue hours increased 22.38% in October 1989 from October
1988 due to the training of new operators in October 1989.
Operating Revenue Per Mile and Hour increased in October 1989 from
October 1988 due to increased revenue from Campbell Court parking
income.
Operating Cost Per Mile and Hour increased from October 1988 to,
October 1989 due to increased service and material and supply
expenses.
Operating Loss Per Mile and Hour increased due to the increase in
expenses for October 1989.
OPERATING REVENUES
Passenger Fares exceeded budget by 17.8% due to increased adult
fares, adult ten ride ticket sales, and other primary fares.
Other Revenues exceeded budget by 15.2% due to increased sale of
maintenance service (motor coach) for the month of October.
OPERATING EXPENSES,
Services exceeded budget by 76.15% due to the timing of payment for
maintenance services at Campbell Court and payment to the City for
radio maintenance. On a year to date basis, services are 0.65%
under budget.
~r~:
irl=-"
: :~~:;>:.
J_"
,
~~.
I"'~lt;'
~~l"",
~A~
;;J.',
Materials and Supplies exceeded budget by 50.95% in October due to
the timing of payment for the printing of schedules and increased
usage of revenue parts. On a year to date basis, materials are
less than 1% over budget.
All Other Expenses either approximated or were substantially less
than budgeted.
Net Operating Loss was 9.5% greater than anticipated for the month
of October. On a year to date basis, net operating loss was 10.70%
less than budgeted.
/'
i!'Rl;i~',:'~
[tW '
.1';,',
~~jj,!-~
,~lt.
"'~:-; .
G'EATER ROANOKE TRANSIT COMPANY
,..,;:
tiC' OPERATING STATISTICS
{ijl;;
rt-i!i~~-
FOR THE MONTH OF: OCTOBER, 1989
;{,
k~:f.;
~i~J;..
~!i
'~M,
I!!)..,
~:-::1-:1j' .
l;....
PASSENGER DAT A
REVENUE PASSENGERS
TRANSFERS
TOTAL PASSENGER BOARDINGS
AVERAGE PASSENGERS/WEEKDAY
AVERAGE FARE/PASSENGER
SHUTTLE/TOUR PASSENGERS
PASSENGERS/MILE
PASSENGERS/HOUR
/,"
If.,
:;. .;
"
'it:
;~i~!h
1.fw.,-",.
,..:~:'....~,
FUEL DATA
DIESEL FUEL GALLONS USED
DIESEL FUEL M.P.G.
COST/GALLON
.:_'~'::3~:
11~
1~!~~-,Y:'
~ ,; '.:
MILES OPERATED
SCHEDULED MILES
SHUTTLE/TOUR MILES
SUBTOTAL
NON-REVENUE MILES
TOTAL MILES OPERATED
~,;:',
~f~:
i~'~~':(
lt~, ,
WfIt!.'
HOURS OPERATED
SCHEDULED HOURS
SHUTTLE/TOUR HOURS
SUBTOTAL
NON~REVENUE HOURS
TOTAL HOURS OPERATED
~~)'
1<2.;:',
)j~r
~.JlfJ
~:WW:;
t
OPERATING DAYS
WEEKDAYS
SATURDAYS
TOTAL OPERATING DAYS
OPERATIONAL STATISTICS
OPERe REVENUE/MILE
OPERe COST/MILE
OPERe LOSS/MILE
OPERe REVENUE/HOUR
OPERe COST/HOUR
OPERe LOSS/HOUR
PASSENGERS
ROANOKE CITY
SALEM
VINTON
ROANOKE COUNTY
TOTAL PASSENGERS
1989
112,099
28,240
140,339
4,803
0.61
1,234
1.35
16.24
23,117
3.93
0.61
83,040
650
8' 3 , 6 9 0
7,205
90,895
I
6,904
77
I
fi,981
1,843
I
8,824
I
I
22
4
26
0.93
2.92
1.99
9.60
30.10
20.50
/"
129,547
4,002
1,245
5,545
140,339
1988
105,404
25,270
130,674
4,648
0.58
652
1.30
15.91
22,435
3.95
0.47
86,903
593
81,496
7,055
88,551
6,623
80
6,703
1,506
8,209
21
5
26
0.80
2.41
1.60
8.fi7
25.97
17.30
WEATHER
CLEAR/SUN
RAINY
COOL /CJ..DY
TOTAL
, '
. ..:.-.' -, - --.: ::.~:. .:' .~' ~. ,;.,.--..~
C RANGE
6.35%
11.75%
7.40%
3.33%
5.17%
89.26%
3.61%
2.02%
3.04%
-0.38%
29.79%
2.64%
9.61%
2.69%
2.13%
2.65%
4.74%
-3.75 %
4.15%
22.38 %
7 .49%
4.76%
-20.00%
o .00%
16.25%
21.16 %
24.37%
10.73%
15.90%
18.50%
2?
2
2
26
~'.' .
"
I.H
I'ill:.!...
1:;
r~ .;.:
~j~
rI:\'
i.I';.
~
ASSETS
CASH
ACCOONTS RECEIVABLE.
INVENTORY
WORK IN PROG RESS
FIXED ASSETS
ACCUMUL. DEPREC.
NET FIXED ASSETS
P REPA YMENTS
i.,~,.'
j:;V.
~i'
~,~,,;::
~y
iI~:;
',',.-
..:~ ";~' '.
~r LIABILITIES
:
"
ACCOONTS PA YABLES
PAYROLL LIABILITIES
TAX LIABILITIES
OTHER LIABILITIES
~\~;,
~1!.":',
TOTAL LIABILITIES
al~;',
~~~:,1(!,
l~. ,"
CAPITAL
~!i!
CAPITAL STOCK
CAPITAL GRANT S
RETAINED EARNINGS
DEPRECIATION EXPENSE
NET PROFIT/LOSS
TOTAL CAPITAL
BALANCE SHEET
AS OF OCTOBER 31, 1989
AS OF 10/31/89
$397 ,230 .59
$300,155.75
$199,572.88
$4,351,889.85
$7,733,144.08
($ 2,5 29, 9 23.1 0)
$ 5 " 2 0 3 , 2 2 0 . 9 8
$96,234.00
---------------
$10,548,304.05
---------------
---------------
$481,275.58
$72,611.74
$4,915.43
$22,705.57
---------------
$581,508.32
$ 5.00
$9,933,460.08
$89,415.36
($120,941.57)
$64,856.86
---------------
$9,966,795.73
--------------7
TOTAL LIABIL. & CAPITAL $10,548,304.05
i '!
1~iri:,
,,,
~'lk~
=========7=====
A S OF 9 / 3 0/8 9
% CHANGE
$195,211.54
$436,979.70
$181,804.56
$4,098,787.33
. $7,733,144.08
($2,499,775.91)
$5,233,368.17
$114,526.43
103.49%
-31.31%
9.77 %
6.18%
0.00%
1. 21%
-0.58%
-15.97%
---------------
$10,260,677.73
2.80%
---------------
---------------
$441,027.09
$55,835.30
$4,235.43
$23,260.12
9.13%
30.05%
16.06%
-2.38 %
---------------
$524,357.94
10.90%
$5.00
$9,655,884.85
$89,694.04
($90 ,794 .38)
$81,530.28
0.00%
2.87%
-0.31%
33.20%
-20.45%
---------------
$9,736,319.79
2.37%
---------------
$10,260,677.73
2.80%
---------------
---------------
~.~,;
r$i:: ...
,i!I!.; \~
[~b
{~,::
:?s!" .
;4'.(",
dtJ
OPERATING INCOME
!l~J i~~:;~~~N~A~:~NUES
OTHER REVENUES
TOTAL INCOME
;'", OPERATING EXPENSES
:.1~\ '
~1,"' NET OPERATING LOSS
)~ '
OPERATING SUBSIDIES
FEDERAL
STATE
. CITY OF ROANOKE
OTHER LOCAL
.,' TOTAL OPERATING SUBSIDIES
'-~,:
):')
NET INCOME/LOSS
;'~-r
. .
.._ .._ nU"4~_ ._.__ _."
PROFIT AND LOSS STATEMENT
FOR THE PERIOD 10/01/89 TO 10/31/89
MONTH ACTUAL
MONTH BUDGET
VARIANCE
% CHANGE
$70,702.97
$2,000.00
$12,040.45
$84,743.42
$60,019.00
$2,000.00
$10,452.00
$72,471. 00
$10,683.97
$0.00
$1,588.45
$12,272.42
17.80%
0.00%
15.20%
16.93%
$116,336.97 $112,739.00 $3,597.97 3.19%
$33,138.61 $37,979.75 ($4,841.14) -12.75%
$33,140.92 $18,813.50 $14,327.42 76.15%
$52,427.90 $34,733.00 $17,694.90 50.95%
$6,164.65 $8,278.50 ($2,113.85) -25.53%
$17,073.24 $17,641.50 ($568.26) -3.22%
$2,000.00 $2,000.00 $0.00 0.00%
$5,230.45 $5,360.00 ($129.55) -2.42%
$100.00 $100.00 $0.00 0.00%
$265,612.74 $237,645.25 $27,967.49 11. 77%
($180,869.32) ($165,174.25) ($15,695.07) 9.50%
$76,727.58 $76,727.58 $0.00 0.00%
$60,106.58 $60,106.58 $0.00 0.00%
$23,565.08 $23,565.08 $0.00 0.00%
$3,796.66 $4,775.00 ($978.34) -20.49%
$164,195.90 $165,174.24 ($978.34) -0.59%
($16,673.42) ($0.01) ($16,673.41)*********
/'
-' .,;,.!....~"l,....I_.
. ... ...... .. .....
~
;';,: :
~
---1.~ !1~~~m~i""'''l'ifY'''V'']jilJJ;<''\l
CI CI 0 0 0 O~
. .
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
December 11, 1989
I.,.
I. :
I
President Taylor and
Members of the Board
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
Please reserve space on the Board's agenda for an Executive Session'
to discuss disposition of publicly held property, specifically a
portion of the Campbell Court Transportation Center available for
lease, pursuant to 2.1 - 344 (A) (3), Code of Virginia (1950), as
amended.
Respectfully submitted,
Ste~~
General Manager
I
\~
r ..
l
l__
/
I
I
i
L,
~
-~ ~~~Di~f==
~'Wiir~'j.m~...........,,,,,y-,,,,,,,_~~~~~~;jfflW . HI ~ Q. -
\
i
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
703.982.2222
I
I.
\'",
I
[
December 11, 1989
Board of Directors
Greater Roanoke Transit Company
Roanoke, Vi~ginia
Dear Members of the Board:
Subject: Bid Committee Report: Deck Waterproofing
I. Background
A. Board of Directors received three bids for deck
waterproofing of the Municipal Parking Garage, Williamson
Road Parking Garage and Market Square Parking Garage.
Two of the bids were opened and read publicly during the
October 23, 1989 Board Meeting. The third bid was opened
and read publicly by the Secretary shortly thereafter in
the presence of the Assistant Secretary and the General
Manager.
B. Bids were referred to the Bid Committee for review and
a-report back to the Board.
II. Current Situation:
A.
Bids consist of a separate bid for the deck water
proofing of each garage as follows:
,"
I
ArIes B. Greene
Caulking
Contractors, Inc~
Lanford
Brothers Co.
Inc.
Williams
Painting
& Remcdeling
Municipal
Park. Garage
Williamson
Rd. Pk. Gar.
/'
$7,700.00
4,500.00
$13,996.00
18,868.00
$11,229.65
16,774.81
f";
'\
, -
I
rh~
I
[,
In,
"
l__
I'
ld
!
l
Market Square
Park. Garage
5,800.00
10,019.00
8,414.69
Total
18,000.00
$42,883.00
$37,418.95
B.
Formal action regarding the bids is needed from the Board
of Directors.
III. Issues:
A. Bid compliance with requirements of contract documents.
B. Understandin~ of work required.
C. Amount of low bid.
D. Timing
IV.
Alternatives:
A. Award a lum sum contract to ArIes B. Greene Caulkin
Contractors, Inc. for the deck waterproofing of the
Municipal Parking Garage, Williamson Road Parking Garage
and Market Square Parking Garage in the amount of
$18,000.00.
1. Bid compliance with requirements of contract
documents is met by all bidders.
2. Understanding of work required has been demonstrated
by all bidders.
3. Amount of low bid is acceptable and is within the
amount budgeted for this purpose. City of Roanoke
will reimburse GRTC $7,700.00 for the work in the
MuniCipal Parking Garage. Funding is available in
the Municipal Parking Garage approved budget.
4. Timing will permit completion of the work specified
in January 1990.
B.
Reject all bids and do not award a contract.
1.
Bid compliance with requirements of contract
documents is a moot issue.
2.
Understanding/of work required is a moot issue.
Amount of low bid is a moot issue.
3.
4. Timin~ will delay the deck waterproofing until such
time as the Board might authorize otherwise.
....... ~.;.,~:
C
I
.'
(
i
I,
III....;
')
I
L
['
I:'
i
f
I
I
I
r
I
1
L
........:..-.:::: .......
-- ~~._-_.---:.":._. '. .==-~::-
v.
Recommendation:
Ado t Alternative A: Award a lum sum contract to ArIes B.
Greene Caulk1ng Contractors, Inc. for the deck waterproofing
of the Municipal Parking Garage, Williamson Road and Market
Square Parking Garage in the amount of $18,000.00 and reject
all other bids.
Respectfully Submitted
~~&~~
~obert ~.v Ga/~and, Chairman '
Itd (3. ~~.
Ki t B. Kiser ~: a, hy..,...,ft-r:..
Director of Utilities & Operations
/'
~.~ !
'')
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
December 15, 1989
Mr. Otis K. Cantwell
Vice-President
ABG Caulking Contractors, Inc.
P. O. Box 1757
Morristown, Tennessee 37814
Dear Mr. Cantwell:
I am enclosing copy of a Resolution accepting the bid of ArIes B.
Greene Caulking Contractors, Inc., to perform deck waterproofing
at the Municipal Parking Garage, Williamson Road Parking Garage
and Market Square Parking Garage, in the lump sum of $18,000.00,
upon certain terms and conditions, which Resolution was adopted
by the Board of Directors of the Greater Roanoke Transit Company
at a regular meeting held on Monday, December 11, 1989.
Sincerely, ('.
.' ,/
~ ~ ). I~~
Mary F. Parker
Secretary
MFP:ra
Ene.
pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Joel M. Schlanger, Tr~asurer, GRTC
Mr. Kit B. Kiser
~: Stephen A. Mancuso, General Manager, Valley Metro
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
/
A RESOLUTION ACCEPTING THE BID OF ARLES B. GREENE CAULKING
CONTRACTORS, INC., TO PERFORM DECK WATERPROOFING AT THE
MUNICIPAL PARKING GARAGE, WILLIAMSON ROAD PARKING GARAGE AND
MARKET SQUARE PARKING GARAGE, UPON CERTAIN TERMS AND
CONDITIONS; AWARDING A CONTRACT THEREFOR; AUTHORIZING THE
PROPER COMPANY OFFICIALS TO EXECUTE THE REQUISITE CONTRACT
FOR SUCH WORK; AND REJECTING ALL OTHER BIDS MADE TO THE
COMPANY.
BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that the bid of ArIes B. GreeooCaulking
Contractors, Inc., to perform deck waterproofing at the Municipal
Parking Garage, Williamson Road Parking Garage, and the Market
Square Parking Garage, for the lump sum of $18,000.00, is hereby
ACCEPTED.
BE IT FURTHER RESOLVED that the Company's General Manager and
Secretary are authorized to execute and attest, respectively, on
behalf of the Company, in form approved by General Counsel,
appropriate documentation to provide for such work, ~s more
particularly set forth in the General Manager's report to this
Board dated December 11, 1989.
BE IT FURTHER RESOLVED that any and all other bids made to
the Company for the aforesaid work are hereby REJECTED, and
the Company's Secretary is directed to notify each such bidder
and to express to each the Company's appreciation for such bid.
ADOPTED by the Board of Directors of Greater Roanoke Transit
Company this 11th day of December, 1989.
APPROVED:
ATTEST:
")
~~ }. I ~~__
Mary F. Pa~ker, Secretary
/'
-:'1
;<.
L'
;
1
1..
\..-
"Il'r'"' ..~ -
..,
)-
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
December 15, 1989
Mr. Stephen A. Mancuso
General Manager
Val ley Me t r 0
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Mancuso:
I am enclosing copy of a Resolution authorizing the Company Pre-
sident to execute a certain lease agreement for space in the
Company's Campbell Court Transportation Center with Harry Bernard
Woods, Jr., doing business as C. W. Electrical & Mechanical
Contractors, upon certain terms and conditions, which Resolution
was. adopted by the Board of Directors of the Greater Roanoke
Transit Company at a regular meeting held on Monday, December 11,
1989.
Sincerely, ()
I'-- "'^o~' r ~
Mary F. Parker
Secretary
MFP: ra
pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mr. Kit B. Kiser /'
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE COMPANY PRESIDENT TO
EXECUTE A CERTAIN LEASE AGREEMENT FOR SPACE IN THE
COMPANY'S CAMPBELL COURT TRANSPORTATION CENTER WITH
HARRY BERNARD WOODS, JR., DOING BUSINESS AS C.W.
ELECTRICAL &,MECHANICAL CONTRACTORS, UPON CERTAIN
TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that:
1. The proposal of Harry Bernard Woods, Jr., doing business
as C.W. Electrical & Mechanical Contractors, for the lease of
certain space in the Company's Campbell Court Transportation
Center, for office space for electrical and mechanical
contracting services, for a 1-year term with four 1-year
renewals, upon terms and conditions mutually agreeable to both
parties, and as more fully set out in the report to this Board
dated December 11, 1989, is hereby ACCEPTED.
2. The Company President and Secretary are authorized to exe-
cute and attest, respectively, the requisite lease agreement with
Harry Bernard Woods, Jr., d/b/a C.W. Electrical & Mechanical
Contractors, said lease to be in form approved by the Company's
General Counsel.
ADOPTED by the Board of Directors of Greater Roanoke Transit
Company this 11th day of December, 1~89.
APPROVED:
ATTEST:
. .""
i
~ J ,
~ /, I (..'--1.~-
Mary F. ~arker, Secretary
/
/"