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Home My WebLink About01/18/00 - 12/04/00 , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 13, 2000 -~ David A. Bowers, President C. Nelson Harris W. Alvin Hudson, Jr. Carroll E. Swain James O. Trout William White, Sr. Linda F. Wyatt Dear Members of the Board: This is to advise you that there will be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Tuesday, January 18, 2000, at 1 :30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. ~I:' -J. P ~ Mary F. Parker Secretary MFP:se pc: Darlene L. Burcham, Vice-President of Operations, GRTC William M. Hackworth, General Counsel, GRTC James D. Grisso, Treasurer, GRTC Kit B. Kiser, Director of Utilities and Operations David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 ''- J GREATER ROANOKE TRANSIT COMPANY January 18, 2000 -- 1 :30 p.m. Council Chamber AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of Minutes: Regular meeting of December 20, 1999. 4. Reports of Officers: a. General Manager: 1. Management Letter dated January 18, 2000. 2. A report and resolution authorizing execution of a lease agreement with Gold and Gift Shoppe, Inc., for space in the Campbell Court Transportation Center. 3. A report and resolution authorizing the General Manager to file applications requesting the maximum operating assistance from the Federal Transit Administration and the Virginia Department of Rail and Public Transportation for fiscal year 2000-01. 4. A report recommending appointment of a Budget Review Committee for fiscal year 2000-01. 5. Other Business: 6. Adjournment. VALLEY METRO January 18,2000 Greater Roanoke Trans" Company P.O. Box 13247 Roanoke, Va. 24032 540-982~305 MANAGEMENT LETTER Proposed System Improvements . At the request ofGRTC, First Transit, Inc. (formerly Ryder/ATE, Inc.) conducted a Comprehensive Operational Analysis (COA) that evaluated the existing fixed-route transit service. The report indicated that "the overall design of the transit system is, in fact, very effective and has provided the city with high quality service for many years." However, there were several minor changes that were recommended. The first involves changing the Route numbering system. This proposed change will make it easier for users and potential users to understand the system, which should improve customer satisfaction. The second involves making slight route modifications to increase the efficiency of the system. However, prior to making the changes, Valley Metro will hold two public hearings to disseminate information and hear the opinions of citizens regarding the proposed changes. The hearings will be held on January 26th & 2th at the Virginia Museum of Transportation. The proposed changes are scheduled to take place during the week of March 20th. The proposed changes will improve transit operations, make the system easier to understand, and concentrate available resources and capacity on actions that will have the greatest impact on performance without affecting the operating budget. GRTC To Test New Low Floor Deshm Bus In October, GRTC Assistant General Manager Chip Holdren and Director of Maintenance John Thompson attended the APT A Annual Meeting and Expo in Orlando, Florida. The Expo showcased the latest products in the transit and transportation industry. At that show, arrangements were made with Thomas Built Buses to test a new low floor transit bus that they will be building. The bus, which is new to the United States market, has been produced and used in the United Kingdom with much success. GRTC will be one of the first transit properties in the United States to receive one of these vehicles. . GR TC intends to operate the bus on all of its routes to test the efficiencies and gather performance data on the new vehicle to determine if the vehicle is suitable for purchase. . , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 21,2000 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am enclosing copy of a Resolution authorizing execution of a lease agreement with Gold and Gift Shoppe, Inc., for space in the Campbell Court Transportation Center. The abovereferenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Tuesday, January 18, 2000. Sincerely, 0 '\~ -J. r MJ... Mary F. Parker Secretary MFP:lo Enclosure pc: Jay Aneja, President, Gold & Gift Shoppe, Inc., 31 Campbell Avenue, S. W., Roanoke, Virginia 24016 Darlene L. Burcham, Vice-President of Operations, GRTC James D. Grisso, Treasurer, GRTC Kit B. Kiser C:lMyFilesljan 18.wpd ~~ BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING EXECUTION OF A LEASE AGREEMENT WITH GOLD AND GIFT SHOPPE INe., FOR SPACE IN THE CAMPBELL COURT TRANSPORTATION CENTER. BE IT RESOL YED by the Board of Directors of the Greater Roanoke Transit Company ("GRTC") that the General Manager is authorized to execute for and on behalf ofGRTC, upon form approved by the General Counsel, a lease with Gold and Gift Shoppe Inc., for certain space in the Company's Campbell Court Transportation Center for a jewelry and gift shop for a five year term, . and upon certain other terms and conditions as more fully set out in the report to this Board dated January 18,2000. ATTEST: 11\.., ~.L Mary F. Parker, Secretary . . JAN 13 VALLEY METRO January t8, 2000 Greater Roanoke Trans" Company P.O. Box 13247 Roanoke, Va. 24032 540-982.0305 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Campbell Court Transportation Center Lease Agreement Between GRTC and Gold and Gift Shoppe Inc. I. Background: A. In November 1994. GRTC and the Gold and Gift Shoppe Inc. entered into a five year lease for t.150 square feet of retail sales soace on the ground floor of the Campbell Court Transportation Center. The space is used by the tenant to sell jewelry and gift items. B. Gotd and Gift Shoope Inc. wishes to remain in their present location. and would like to enter into another five year lease with GRTC. Up to $3,000.00 in rent credit will be allowed for approved capitat improvements to be spread over fifteen months. The current lease rate is $9.25 per sq.ft. The major terms of the Lease Agreement are summarized as follows: I. # of Square Feet 1,150 2. Term of Lease Five years beginning February I, 2000. 3. Yearly Lease Rate $9.25 per sq. ft. year one =($t O,637.50/yr.) $9.50 per sq. ft. year two =($ I 0,925.00/yr.) $9.75 per sq. ft. year three =($tt,2t2.50/yr.) $ I 0.00 per sq. ft. year four =($tt ,500.00/yr.) $ I 0.25 per sq. ft. year five =($tl, 787 .50/yr.) 4. Intended Use Retail jewelry & gift sates 5. Location Ground Floor, 31-A Campbell Avenue, S.W., Roanoke, Virginia 6. Utilities Provided by GRTC 7. Custodial & Maintenance Provided to common area by GRTC. Provided to leased premises by Lessee. , . . . Greater Roanoke Transit Company Board of Directors January 18, 2000 Page 2 II. Current Situation: A. Execution of the proposed Lease Agreement reauires authorization by the Board of Directors. III. Issues: A. Revenue B. Occupancy C. Timing IV. Alternatives: A. Board of Directors authorize the General Manager to enter into a lease ag:reement. as summarized above and in form approved by Legal Counsel. I. Revenue of$10,637.50 in year one will be generated, $10,925.00 in year two, $11,212.50 in year three, $11,500.00 in year four, $11,787.50 in year five, subject to $3000.00 rent credit as set forth in paragraph I(B). 2. Occupancy in terms of number of spaces and square footage leased, will remain the same. 3. Timing will result in the lease becoming effective in a manner acceptabte to potential tenant. B. Do not authorize the General Manager to enter into a lease agreement. as summarized above. I. Revenue for GRTC will decrease. 2. Occupancy will be reduced. 3. Timing will delay the lease becoming effective, which may cause tenant to seek space elsewhere. V. Recommendation: Board of Directors authorize the General Manager to enter into a lease agreement with the Gold and Gift Shoppe Inc. effective February I. 2000. as summarized above and in form approved by Legal Counsel. Respectfully submitted, --~ -r~--- David A. Mor~ General Manager C Vice President of Operations Legal Counsel Treasurer Secretary r.~-'!] r;,l ~ '~~~~IR-::: VALLEY METRO January 4,2000 Greater Roanoke Trans" Company P.O. Box 13247 Roanoke, Va. 24032 540-982~305 Mr. Jay Aneja . Gold and Gift Shoppe, Inc. 31-A Campbell Avenue S.W. Roanoke, Virginia 24011 Dear Jay, Per our telephone conversation on December 30, 1999, following are the key terms which we agreed to regarding the new five year lease to be entered into between Gold and Gift Shoppe, Inc., and the Greater Roanoke Transit Company (GRTC), for the space currently leased from GRTC at 31-A Campbell Avenue, Roanoke Virginia. Location 31-A Campbell Avenue, S. W., Roanoke, Virginia # of Square Feet 1,150 . Rent Amount Year one $9.25/ sq.ft. Year two $9.50/ sq.ft. Year three $9.75/ sq. ft. Year four $10.00/ sq.ft. Year five $10.25/ sq. ft. Rent Credit Up to $3,000.00 for approved capital improvements. Upon verification of the costs, the creditwill be in equal monthly installments spread over no more than fifteen months. Please review the above, and if you agree, please sign at the bottom of this letter indicating your approval. I will provide you with a copy of the Lease Agreement for you to review as soon as we receive approval from our attorney. Sincerely, - ~~~ David A. Morg~ General Manager I agree to the above tenns for a lease agreement between GRTC and the Gold and Gift Shoppe, Inc. . \\ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 24, 2000 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am enclosing copy of a Resolution authorizing the filing of applications and acceptance and execution of appropriate agreements for operating and capital financial assistance for fiscal year 2000-01 with the Federal Transit Administration and the Commonwealth of Virginia Department of Rail and Public Transportation, upon certain terms and conditions. The abovereferenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Tuesday, January 18, 2000. ~~ #.f~ Mary F. Parker Secretary MFP:lo Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC James D. Grisso, Treasurer, GRTC Kit B. Kiser C:lMyFilcsljan 18. wpd ~ 'r'). I, ;: I , BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS AND THE ACCEPT ANCE AND EXECUTION OF APPROPRIATE AGREEMENTS FOR OPERATING AND CAPITAL FINANCIAL ASSISTANCE FOR FISCAL YEAR 2000-2001 WITH THE FEDERAL TRANSIT ADMINISTRATION AND THE COMMONWEALTH OF VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOL YED by the Board of Directors of the Greater Roanoke Transit Company that the Company's General Manager and Secretary are authorized to execute and attest, respectively, in a form approved by General Counsel, appropriate applications requesting the maximum operating and capital financial assistance from the Federal Transit Administration and the Commonwealth of Virginia Department of Rail and Public Transportation for fiscal year 2000- 2001 and further to accept and execute the necessary operating graitt agreements and capital grant agreements. in a form approved by General Counsel, all as more particularly set forth in the report of the General Manager to this Board dated January 18,2000. A~~ l~ Secretary. H: \MEASURES\ GRTC\ grtcoperationgassi stance ooeN 13 A8 :24 January 18, 2000 VALLEY METRO Greater Roanoke Trans" Company P.O. Box 13247 Roanoke, Va. 24032 540-982.0305 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Federal Transit Administration Operating Assistance, and Commonwealth of Virginia Administrative and Maintenance Assistance for fiscal year 2000-2001. I. Background on the subject is: . C. A. Financial assistance has been provided to GRTC by the Federal Transit Administration (FTA) and the Commonwealth of Virginia Department of Rail and Public Transportation (VDRPT) during previous fiscal years for certain operating, administrative and maintenance expenses. B. GRTC is eligible for $1,116,608.00 in operating assistance from FTA during fiscal year 2000-2001. amount of operating assistance is $130,347.00 more the current fiscal year. This than GRTC is eligible for approximately $890,000.00 in operating assistance from the Virginia Department Rail and Public Transportation, which is the same amount as the current fiscal year. of II. Current Situation is: A. Authorization for the General Manager to file applications for financial assistance from FTA and VDRPT is needed from the GRTC Board of Directors. III. Issues in order of importance are: . A. Fiscal year 2000-2001 operating budget B. Timing '- . . . Greater Roanoke Transit Company Board of Directors January 18, 2000 Page 2 IV. Alternatives in order of feasibility are: A. Authorize the General Manager to file applications requesting the maximum operating assistance from FTA and VDRPT for fiscal year 2000-2001, and to accept and execute the necessary grant agreements in a form approved by legal counsel. 1. Fiscal year 2000-2001 operating budget will be developed to include the maximum amount of federal and state assistance that GRTC is eligible to receive. 2. Timing will permit the filing of the Appropriate applications prior to the March 1, 2000 deadline established by the FTA and VDRPT. B. Do not authorize the General Manager to file applications requesting the maximum financial assistance from FTA and VDRPT for fiscal year 2000- 2001. 1. Fiscal year 2000-2001 operating budget will require either a substantial increase in local subsidy or a substantial reduction in expenses. 2. ' Timing will delay any application for FTA and VDRPT financial assistance until the Board authorizes otherwise. V. Recommendation: Board of Directors authorize the General Manager to file applications requesting the maximum operating assistance from FTA and VDRPT for fiscal year 2000-2001, and to accept and execute the necessary grant agreements in a form approved by legal counsel. Respectfully Submitted, ~. -< ,p4--- David A. Morgan General Manager c. Vice President of Operations Legal Counsel Treasurer Secretary grantttpr .~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 24, 2000 C. Nelson Harris W. Alvin Hudson, Jr. Darlene L. Burcham James D. Grisso Dear Ms. Burcham and Gentlemen: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Tuesday, January 18, 2000, you were appointed as members of the Fiscal Year 2000-01 Budget Review Committee. Sincerely, 0 ^,Ir~ Mary F. Parker Secretary MFP:lo pc: David A. Morgan, General Manager, Valley Metro William M. Hackworth, General Counsel, GRTC Kit B. Kiser C:lMyFilesljanI8.wpd ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 24, 2000 C. Nelson Harris W. Alvin Hudson, Jr. Darlene L. Burcham James D. Grisso Dear Ms. Burcham and Gentlemen: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Tuesday, January 18, 2000, you were appointed as members of the Fiscal Year 2000-01 Budget Review Committee. Sincerely, () A..-r}.r~ Mary F. Parker Secretary MFP:lo pc: David A. Morgan, General Manager, Valley Metro William M. Hackworth, General Counsel, GRTC Kit B. Kiser ClMyFilesljan 18.wpd ~" GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 24, 2000 C. Nelson Harris W. Alvin Hudson, Jr. Darlene L. Burcham James D. Grisso Dear Ms. Burcham and Gentlemen: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Tuesday, January. 18, 2000, you were appointed as members of the Fiscal Year 2000-01 Budget Review Committee. Sincerely, /J /\. Mo 1- r ~.~ Mary F. Parker Secretary MFP:lo pc: David A. Morgan, General Manager, Valley Metro William M. Hackworth, General Counsel, GRTC . Kit B. Kiser C:lMyFilcsljan18.wpd ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 24, 2000 C. Nelson Harris W. Alvin Hudson, Jr. Darlene L. Burcham James D. Grisso Dear Ms. Burcham and Gentlemen: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Tuesday, January 18, 2000, you were appointed as members of the . Fiscal Year 2000-01 Budget Review Committee. Sincerely, ^~J. Mary F. Parker Secretary p~ MFP:lo pc: David A. Morgan, General Manager, Valley Metro William M. Hackworth, General Counsel, GRTC Kit B. Kiser C:lMyFilesljan 18.wpd _.~_.-- -"""" ;-.-- '00 VALLEY METRO January 18,2000 Greater Roanoke Trans" Company P.O. Box 13247 Roanoke, Va. 24032 540-982~305 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Appointment of Fiscal Year 2000-2001 Budget Review Committee I. Background on the subject is: A. The annual operating budget is approved by the Board of Directors for the operation of the transit system. . B. A budget review committee has been established annually by appointment by the Board of Directors. C. Fiscal Year 1999-2000 Bud~et Review Committee was composed of: Rev. C. Nelson Harris, Board Member W. Alvin Hudson, Board Member W. Robert Herbert, Vice-President of Operations James D. Grisso, Treasurer II. Issues: A. Review of fiscal year 2000-2001 budget B. Timing III. Alternatives: A. Board of Directors appoint two (2) members of the Board and two (2) Officers of the company to serve as the Fiscal Year 2000-2001 Budget Review Committee. . 1. Review of budget insures policy direction by the Board of Directors on the funding and operation of the transit system. ~ . . . Greater Roanoke Transit Company Board of Directors January 18, 2000 Page 2 2. Timing will allow for the development, review and adoption of the GRTC budget prior to completion of the City of Roanoke's budget. B. Board of Directors not appoint a Fiscal Year 2000-2001 Budget Review Committee and instead have the budget reviewed by the entire Board of Directors. I. Review of budget would be conducted by the entire Board of Directors and detailed adjustments would be directed by the entire Board. 2. Timing may delay inclusion ofGRTC budget in City of Roanoke budget as this approach is anticipated to be more time consuming. IV. Recommendation: Board of Directors appoint two (2) members of the Board and two (2) officers of the company to serve as the Fiscal Year 2000-2001 Budget Review Committee. Respectfully Submitted, .~~ David A. MO~ General Manager c. Vice-President of Operations Legal Counsel . Treasurer Secretary , ~ECEI\tEO CITY CLERi'\S OFFiCE .00 'if -s:l ~ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Darlene L. Burcham, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Vice-President of Operations of the Greater Roanoke Transit Company for a term commencing January 1, 2000, and until my successor has been duly appointed and qualified, according to the best of my ability. (So help me God.) ~~ Subscribed and sworn to before me this -1 day of V~Jb 2000. ARTHUR B. CRUSH, III, CLERK BY-\<(~~-fL~~B~o Q, ~ \ '\ , DEPUTY CLERK , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS February 7,2000 C. Nelson Harris W. Alvin Hudson, Jr. Carroll E. Swain James O. Trout William White, Sr. Linda F. Wyatt Dear Members of the Board: Please be advised that at the request of the General Manager, I have taken the liberty of canceling the regular meeting ofthe Greater Roanoke Transit Company Board of Directors for the month of February, 2000. Sincerely, ~~Q~ David A. Bowers President DAB:se pc: Darlene L. Burcham, Vice President of Operations, GRTC James D. Ritchie, Assistant Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC James D. Grisso, Treasurer, GRTC Mary F. Parker, Secretary, GRTC Kit B. Kiser, Director of Utilities and Operations David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS March 16, 2000 David A. Bowers, President C. Nelson Harris W. Alvin Hudson, Jr. Carroll E. Swain James O. Trout William White, Sr. Linda F. Wyatt Dear Members of the Board: This is to advise you that there will be a special me.eting of the Board of Directors of the Greater Roanoke Transit Company on Monday, March 20,2000, at 1 :45 p.m., in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. Sincerely, 0 ~~ :lr~.- Mary F. Parker Secretary MFP:se pc: Darlene L. Burcham, Vice-President of Operations, GRTC William M. Hackworth, General Counsel, GRTC James D. Grisso, Treasurer, GRTC Kit B. Kiser, Director of Utilities and Operations David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 , GREATER ROANOKE TRANSIT COMPANY March 20, 2000 -- 1 :45 p.m. Council Chamber AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of Minutes: Regular meeting of January 18, 2000. 4. Reports of Officers: a. General Manager: 1. Management Letter dated March 20, 2000. 2. Financial and Operating reports for the months of December 1999, and January and February 2000. 3. A report and resolution authorizing execution of a lease agreement with Family Preservation Services, Inc., for space in the Campbell Court Transportation Center, effective April 1, 2000. 5. Other Business: 6. Adjournment. -- ~-- 4.a.1. RECflVED C! T Y C L E F: I{ S 0 F' F ! C E ~.~ VALLEY METRO March 20, 2000 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982~305 MANAGEMENT LETTER GRTC Receives Grant to Assist With Promotion . In January, management reported that certain route adjustments, and a renumbering of the individual routes would be made in response to the recommendations made by the Comprehensive Operational Analysis conducted in 1999. In an effort to assist citizens become familiar with the changes, GRTC proposes allowing free rides for the first four days after the changes take effect. To assist with the expense, GRTC applied to the Virginia Department of Rail and Public Transportation, and was awarded a grant to subsidize the promotion. The grant will pay for the lost farebox revenue during the event. Due to delays in producing new system maps and schedules, the changes will not take effect until mid to late April. Annual Bus Roadeo Scheduled for Mav 7th This year's annual bus roadeo competition will be held on May 7th at the Roanoke Civic Center. During the event, GRTC bus operators and mechanics compete with each other by driving GRTC's 35-foot buses through a timed obstacle course. The winners go on to compete in the state roadeo, which this year will be held in Hampton Roads. This is a afternoon full of fun and food for all GR TC employees, and all Board members are invited to attend and compete! . 4.a.2. i\ GREATER ROANOKE TRANSIT COMPANY RECE!VED Comparative Income Statement C IT ~f 'CL E;P l'{ S OFF! SE . For the Six Months Ending December 31, 1999 50% OF THE YEAR IS PAST '00 ~'lirJ 1 II J\i 1 ~ 1 / tlt\t', .q i'i: ~ ; ..'~ FYOO FY99 FYOO ACTUAL ACTUAL BUDGET % OF FY 00 12/31/99 12/31/98 TOTAL BUDGET OPERATING INCOME Operating Revenue $678,180.38 $676,017.10 $1,267,940.00 53.49% Advertising Revenue 38,894.45 19,000.02 45,500.00 85.48% Non-Transportation Revenues 137,056.62 117,254.45 245,535.00 55.82% T otallncome 854,131.45 812,271.57 1,558,975.00 54.79% . OPERATING EXPENSES Labor - Hourly & Salary 1,049,319.49 991,533.41 2,076,353.00 50.54% Fringe Benefits 284,067.86 306,202.82 755,542.00 37.60% Services 138,190.78 134,275.21 295,634.00 46.74% Materials & Supplies 249,530.04 194,774.14 487,856.00 51.15% Utilities 59,187.73 56,539.41 129,089.00 45.85% Insurance Costs 77,030.01 90,225.42 221,816.00 34.73% Purchased Transportation 167,592.90 141,570.25 336,630.00 49.79% Miscellaneous Expenses 13,580.51 21,250.24 34,705.00 39.13% Total Expenses 2,038,499.32 1,936,370.90 4,337,625.00 47.00% Net Loss (1,184,367.87) (1,124,099.33) (2,778,650.00) 42.62% Local Grants 450,311.09 550,972.11 902,389.00 49.90% State Grants 449,898.00 435,270.00 890,000.00 50.55% . Federal Grants 493,130.52 354,227.51 986,261.00 50.00% Total Subsidies 1,393,339.61 1,340,469.62 2,778,650.00 50.14% Net Income (loss) 208,971.74 216,370.29 . . . . 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Q iii ..: !2 ~ <Ii ~ iii '" u en ., '" '" 3 .. ~ ..: 0 ...l ~ ~ 0 .. :>: :;: .~ u ;;: ;;: ~ t1 ~ ;;: ...l ...l S l:l l:l l:l :;! :;! 0 " t: u , . . . V ARJANCE REPORT For the Period 7/1/99 - 12/31/99 STATISTICAL ANALYSIS All Miles/Accident increased because of a decrease in the number of accidents compared to the average. All Miles/Roadcalls decreased because of an increase in the number of roadcalls compared to the average. Complaints/Operatino Dav increased because of an increase in the number of complaints.compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $872.37. , RECEIVED {~ IT y '~I F h' !i' ',? r;:- n r c- GREATER ROANOKE TRANSIT COMPANY , ..... ", 1.... f....._I. i', ,_1 ~.;IJ ; j 1;..';_>> Comparative Income Statement For the Seven Months Ending January 31,2000 .00 i'!~P 1 {1 PJl :1/1 . 58% OF THE YEAR IS PAST ~1 .~ \ T FYOO FY99 FYOO ACTUAL ACTUAL BUDGET % OF FY 00 01/31/00 01/31/99 TOTAL BUDGET OPERATING INCOME Operating Revenue $780,959.75 $782,662.41 $1,267,940.00 61.59% Advertising Revenue 48,282.60 22.166.69 45,500.00 106.12% Non-Transportation Revenues 159,545.61 137.225.24 245,535.00 64.98% Total Income 988,787.96 942,054,34 1,558,975.00 63.43% OPERATING EXPENSES Labor - Hourly & Salary 1,195,886.30 1,129,025.79 2,076,353.00 57.60% Fringe Benefits 352,567.83 374,230.81 755,542.00 46.66% Services 164,659.49 155,686.39 295,634.00 55.70% Materials & Supplies 290,365.04 230,372.94 487,856,00 59.52% Utilities 71,812.42 69,783.65 129,089.00 55.63% Insurance Costs 89,906.26 105,262.99 221,816.00 40.53% Purchased Transportation 192,753.32 159,610,23 336,630.00 57.26% Miscellaneous Expenses 17,437.37 22,127.20 34,705.00 50.24% Total Expenses 2,375,388.03 2,246,100.00 4,337,625.00 54.76% Net Loss I (1,386.600.07) (1,304.045.66) (2,778,650.00) 49.90% Local Grants 524,884.86 642,216.59 902,389,00 58.17% State Grants 524,881.00 507,815.00 890,000.00 58.98% Federal Grants 575,318.94 413,265.43 986,261.00 58.33% . Total Subsidies 1,625,084,80 1,563,297.02 2,778,650.00 58.48% Net Income (loss) 238,484.73 259,251.36 . . . . ('-." "-? ~ g ..,' ~ := ... z o ~ ::l u o.l Q .. o z ... u o ~ ~ CIl I- ~ ~ g 2:: -< ~ g: :; ~ o.l Z ;:> .., ~ ~ -1 C2 ... -< '" '"' -< '"' ~ 2:: o o o .... ~ ;:> ~ .., .... o := I- z o ~ ~ ... '" o .... CIl u 1= CIl 1= -< I- CIl " is I- ~ o.l ... o u l2 " <:Q o.l "" ~ .., ~ r- ::z M ~ M ~ ~ ~ r- ~ ~ ~ ~ ~ ;:: M d... ::: ~ o.l " ~ o.l .. -< ~ ~ ~ :: ~ ~ ~ t! ~ ~ ~ lfi ~ ;l ~ ~ Q-, ~ ~ N ~ f'I"J :!: '"' '"' 2:: ~ ~ ~ ~ ~ ~ r-- ~ g ~. -n ~ ~ i ~ ~ '"' '"' 2:: ~~'Ot=:~.:!lQ~ " 0\ 'o:t.... 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"I ~ ... ~ ..; Vl d ~ > '" .... ~ u '" .. ~ ~ .. .... ... ~ ~ :!l '" :::; .. "'t; ~ Q :e ..; :: :i d '" > ! Vl ~ ~ :;: '" 0 .., 0 C> a ::l z .. Vl wi wi ~ .., :: d '" ~ ! .. ~ ~ .., ~ Vl "3, ;:j '" '" .. ~ 0 ~ wi ,,; ..; :i 0 00 '" f- ! .... ~ ~ .. .... .. ~ :: .., ~ '" ... "l ~ 0 Vl ;;; ..; !:; d '" ~ ~ '" ~ ~ c; Vl ::> ~ 00 '" ;;; ~ ::l " ~ .., C> ::> d ..; Q :![ d ~ 00 '" .. . ... '" '" ~ ~ C> ~ ,.J '" C> .. .., .. =; ~ ~ '" '"l .. .. ~ .... i. d '" ... '" .... ~ ~ c; i ~ ~ C> '" .... ;;; ~ .. ~ .. .., ~ Q :::f d '" .. ... ~ ~ ~ '" .... ~ ~ ;1; ~ .., 00 ~ '" .. ;;; ,..: ..; .... '" ,.J ~ '" ~ ~ '" ~ &1 :!: ~ .., ; C> ~ :;; C> wi 00 '" "3, !! d ~ t- t- o a: '" Vl 00 '" :; ~ '" ~ :?l ~ a 00 C> "' ~ ~ C> ..; ..; d X 00 '" f- 0 " 0 ~ ~ ... ~ 0 '" ! .., ~ t- o '" </J ~ ~ Vl ~ 00 ;;; 00 0 !2 :;; ~ ~ 0 .; Q d "' .., .... '" .. 0 ... c; 0 u :: < f-< 0 Z Z 0 z ! 00 ~ ~ 00 .. ~ ~ ~ ~ 00 '" 2 :!l '" .., ... '" ~ ~ .., p ..; ~ d '" f-< ~ a: "' 0 i: ... Vl f- U < . ~ i: f:: iQ CIl Vl ... Vl </J Vl ,.J ~ "' ~ Vi ... ::> "' f-< ,.J Q f-. f- < 0 ,.J z i:l < Vl ... Q X ~ "' ~ u " ,.J 9 "' 5 z ~ ~ ... ,.J Q .. f:: z "' < ,.J u ~ 0 '" <{ .. e, <{ u 0 <J; ~ ~ Q iQ <J; <{ a: f-. ~ vi ... <J; <J; z "' u Vl ::> ,.J "' ... ::;: C: .. 1= <{ 0 ~ -' ,.J ~ 0 .. x ~ ~ ,.J u CIl .. f-< 1= ;; ;; ;; -' ,.J ~ ~ a: <{ ::i ;l ;l -' ,.J 0 " ~ <{ <{ u 0 z , . . . VARIANCE REPORT For the Period 7/1/99 - 1/31/00 STATISTICAL ANALYSIS Revenue Hours/Pay Hours decreased because there were two holidays in the month. All Miles/Accident decreased because of an increase in the number of accidents compared to the average. All Miles/Roadcalls decreased because of an increase in the number of roadcalls compared to the average. Complaints/OperatinQ Day decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $517.29 and year to date total of $1 ,389.66. , RECflVED GREATER ROANOKE TRANSIT COMPANY CITY 1:1 CI!.;L(ct p,~~!r'r" f ....' .~ "'_ I...! \ ~,.,' . .;: : ~;. !-. Comparative Income Statement . For the Eight Months Ending February 29, 2000 .00 67% OF THE YEAR IS PAST t1ftR 1 4 1\11 :14 FYOO FY99 FYOO ACTUAL ACTUAL BUDGET % OF FY 00 02129/00 02/28/99 TOTAL BUDGET OPERATING INCOME Operating Revenue $889,726.51 $887,276.22 $1,267,940.00 70.17% Advertising Revenue 58,840.75 25,333.35 45,500.00 129.32% Non-Transportation Revenues 182,526.16 154,157.05 245,535.00 74.34% Total Income 1,131,093.42 1,066,766.62 1,558,975.00 72.55% OPERATING EXPENSES Labor - Hourly & Salary 1,355,226.87 1,276,806.95 2,076,353.00 65.27% Fringe Benefits 387,595.44 444,112.62 755,542.00 51.30% Services 186,866.12 180,421.71 295,634.00 63.21% Materials & Supplies 337,426.17 256,865.72 487,856.00 69.17% Utilities 86,359.10 78,130.22 129,089.00 66.90% Insurance Costs 102,782.51 123,840.80 221,816.00 46.34% Purchased Transportation 207,215.57 182,610.23 336,630.00 61.56% Miscellaneous Expenses 18,465.42 22,578.96 34,705.00 53.21% Total Expenses 2,681,937.20 2,565,367.21 4,337,625.00 61.83% Net Loss (1,550,843.78 ) (1,498,600.59) (2,778,650.00) 55.81% Local Grants 599,146.79 734,506.56 902,389.00 66.40% State Grants 599,864.00 580,360.00 890,000.00 67.40% Federal Grants 657,507.36 472,303.35 986,261.00 66.67% . Total Subsidies 1,856,518.15 1,787,169.91 2,778,650.00 66.81% Net Income (loss) 305,674.37 288,569.32 . . . . , '" '" ... :ll '" ~ ~ ~ ~ ::: <( z <( ... ~ ~ ~ ~ ~ ~ ~ ~ (/J !-o (/J ;, <.:l ;, <( ~ ~ ... '" ~ ;>- ~ c:> c:> c:> ... ~ ~ III ~ ..l ~ ~ ~ <( ~ ~ ... o ~ o ::;: ~ Il: o ... (/J u ;:: ~ <( ~ <.:l ~ '" to. o SJ III '" ... <:> <:> <:> N c:> c:> c:> ... ~ ~ ~ ~ ~ ~ ~ :i ~ ~ ~ ~ r- ~ := ~ :! ~ ~ ~ p ~ Ci ~ ~ ~ : ~ ~ ;! ~ ~ ~ r- ~ N ~ ~ a ~ E Wi ~ ~ :t ~ ~ E Wl ~ ~ ~ ~ ~ 0'\ 0 Wi ~ f"'l ::;: :; :g ~ !; ~ ~ JiO ~ ;: ..; ~ M ~ ~ N ~ 00 Q t(l It) ~ : : ~ ~ 1: ~ ~ t ,.r ~ N ~ ~ M ~ ~ r- 01 lit) :::: 00 ; ~ t; ~ 0':. ~ rei ~ M ~ N a ~ ..... ~.\ClM r-~O\i r: :: ~ ;; ;; ~ ~ Q M :! M ~ M ~ ~ ~ a ~ ~ ~ ; N ~ :; :!i ;r ~ ;;; ~ '" ~ ~ 5 :g ~ .. ~ g ~ ~ :! rf ~ 2 '4i ~ :g :J; ... ... &: ... r- ~ ~ :$1 In ~ oo.......;~~~ ~ N ~ ~ Vl 00 ~ ...... :g 0\ ~ :1 t: ~ t; ~ ; ~ "t O\ff'i~M~~""! ~ ~ 3 ~ ~ ~ : ~ ~ N ..... ~ ~ \Cl :g ~ ~ &i r: ~ ~ ~ ~ ~ ''IF ~ ,..; :::: M .... ~ 1O t(l I.C ~ ..... 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'" .... ... z ~ '" ~ ~ .... ~ :!i ~ ~ .. '" ~ "I ~ Q on .... '" on ci u ! ~ ~ f .. t:: '" N '" .. 't '1 Q wi .,; ~ ::: ::l ci .... ;. ! on ~ ~ ~ '" 0 .., :il ::: ::: z ~ .,; on :i ci .... '" ::: ~ ! ~ ~ ~ ~ 1!l ~ .., ~ ~ .., ;!: on .,; ~ Q .. ... ; r- ~ ~ ~ .... o.. :;; ::: ~ '" '" "l ~ ~ '" on ;;; ..; '" . ... '" ! '" ~ ~ = ~ ;;> ;; " 01> ~ g; ::: '1 is ;;> on ..; :!f ci ... .. '" .. =.i ; g; ~ ~ :il ~ ;;> .. '" ~ ~ ~ ... vi ~ r- ~ ::: Q '" '" ; ~ ~ ~ = ~ z '" r- ~ ;:; c; .. "I on .. .., Q :i ci .... '" .. ~ ; ~ ~ .. ;:: .... ~ N ;!; "l .., :: '1 '" ~ on ,.: "i N ci .... ::: :Ii !z -l ~ ~ 0 ii! ! .., .., on :< :: :<; ~ .... N Q OJ ~ ... :! Q wi ;;; ~ ci :l; g '" ... Cl N ~ ... II: :> <( 0 ~ e1 ! on ~ ~ .. .., '" :: g: $ .... oo Q ... III :;: a "I Q Z ~ wi ;;j ..; ::l ci OJ '" 0 ... G 0 u =: ... ~ 0 ~ z 0 III ! .., ~ ~ il ~ . . :;: ~ on e: oo Q r- '" .. Q OJ !;l wi .. N e ~ ci ~ .... '" ... ~ II: OJ 0 X . ... ... '" f- U ... i: x '" f- i: jQ '" '" ~ ... '" :a <( OJ <( ~ ;;> '" ~ -l 0 f- Ii; '" ... 0 -l ... ~ ... ~ Q '" :;: '" u u " ~ ~ e ~ '" ~ ~ ~ -l o.. ~ '" ... -l U Q o.. ~ <( u 0 ~ 0 ~ e: '" ~ --. u; ~ ~ '" '" '" '" '" ~ o.. '" 0 ~ ~ is ~ <( 0 o.. =: l" u l:; ~ ~ ;,: :J ~ ... .., :J CO> ~ , . . . VARIANCE REPORT For the Period 7/1/99 - 2/29/00 STATISTICAL ANALYSIS Revenue Passenaers/Oper Dav increased because of high ridership during holiday service. All Miles/Accident decreased because of an increase in the number of accidents compared to the average. All Miles/Roadcalls decreased because of an increase in the number of roadcalls compared to the average. Complaints/Operatina Dav decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $1,389.66. , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS March 22, 2000 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 \ Dear Mr. Morgan: I am enclosing copy of a Resolution authorizing execution of a lease agreement with Family Preservation Services, Inc., for space in the Campbell Court Transportation Center. The abovereferenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Monday, March 20, 2000. Sincerely, 0 ~~ J. r ~~-- Mary F. Parker Secretary MFP:lo Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC James D. Grisso, Treasurer, GRTC Kit B. Kiser C:\MyFiles\march20. wpd ?~ , BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING EXECUTION OF A LEASE AGREEMENT WITH FAMILY PRESERVATION SERVICES, INC., FOR SPACE IN THE CAMPBELL COURT TRANSPORTATION CENTER. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company ("GRTC") that the General Manager is authorized to execute for and on behalfofGRTC, upon form approved by the General Counsel, a lease with Family Preservation Services, Inc., for certain office space in the Company's Campbell Court Transportation Center for a two year term, with up to three one year extensions, and upon certain other terms and conditions as more fully set out in the report to this Board dated March 20,2000. ~T~ J.f~ Mary F. Parker, Secretary 4.a.3. f{~g~1 \~,E Q,_ I" i C" C CITY CLt!,:I'\,) u1' ,1_", VALLEY METRO Greater Roanoke Transit Company Board of Directors Meeting Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 March 20, 2000 David A. Bowers, President and Members of the Board of Directors Roanoke, Virginia Dear President Bowers and Members of the Board: Subject: Campbell Court Lease Background: . GRTC owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W., and leases office space within the facility. GRTC was recently contacted by Family Preservation Services, Inc. (FPS), a company that offers counseling services to social service agencies, to discuss leasing 916 square feet of space on the second floor for their business office. After proper review, it has been determined that FPS would be a suitable tenant for Campbell Court. FPS has agreed to a Lease Agreement in accordance with the terms set forth below. Consideration: Enter into a two (2) year lease, with up to three (3) one year extensions beginning April 1 ,2000, with FPS for the space located at 31-F Campbell Avenue, Roanoke, Virginia. The yearly lease rates would be as follows: Year one $9.50/sq. ft. X 916sq. ft. = $8,702.00/year Year Two $9.85/sq. ft. X 916sq. ft. = $9,022.60/year Option year one $10.20/sq. ft. X 916sq. ft. = $9,343.20/year Option year two $10.60/sq. ft. X 916sq. ft. = $9,709.60/year Option year three $11.00/sq. ft. X 916sq. ft. = $10,076.00/year . \ . , . David A. Bowers, President and Members of the Board of Directors Campbell Court Lease March 20,2000 Page 2 Recommendation: Board of Directors authorize the General Manager to enter into a lease agreement with Family Preservation Services, Inc. effective April 1 , 2000 as summarized above and in form approved by Legal Counsel. Respectfully Submitted, --.~ .-<" ~ 0?//_ David A. Morgan General Manager c. Vice President of Operations Treasurer Secretary Legal Counsel . 1100-319 . ., GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS May 11, 2000 C. Nelson Harris W. Alvin Hudson, Jr. Carroll E. Swain William White, Sr. Linda F. Wyatt Dear Members of the Board: Please be advised that at the request of the General Manager, I have taken the liberty of canceling the regular meeting of the Greater Roanoke Transit Company Board of Directors for the month of May, 2000. Sincerely, ~~Q~ David A. Bowers. President DAB:se pc: Darlene L. Burcham, Vice President of Operations, GRTC James D. Ritchie, Assistant Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC James D. Grisso, Treasurer, GRTC Mary F. Parker, Secretary, GRTC Kit B. Kiser, Assistant City Manager for Operations David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 ff_ r ' ./ :1 ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 15, 2000 David A. Bowers, President Wendell H. Butler C. Nelson Harris W. Alvin Hudson, Jr. Carroll E. Swain William White, Sr. Linda F. Wyatt Dear Members of the Board: This is to advise you that there will be a regular meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, June 19, 2000, at 1 :00 p.m., in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. Sincerely, f:.. A~:J... ~ Mary F. Parker Secretary MFP:se pc: Darlene L. Burcham, Vice-President of Operations, GRTC William M. Hackworth, General Counsel, GRTC James D. Grisso, Treasurer, GRTC Kit B. Kiser, Assistant City Manager for Operations David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 J .~ GREATER ROANOKE TRANSIT COMPANY June 19, 2000 -- 1 :00 p.m. Council Chamber AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of Minutes: Special meeting of March 20, 2000. 4. Reports of Officers: a. General Manager: 1. Management Letter dated June 19, 2000. 2. A report and resolution with regard to purchase of auto liability, physical damage and worker's compensation insurance coverage. 5. Reports of Committees: a. A report of the Budget Review Committee recommending that the Board of Directors approve the fiscal year 2000-01 operating budget. C. Nelson Harris. 6. Other Business. 7. Adjournment ~.. "~~"~''M~'ll\ II ~~'\lf0)q'~'~"'E 4.0..1. VALLEY METRO MANAGEMENT LETTER June 19,2000 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540.982.0305 New Fareboxes Installed The fareboxes on GRTC's fleet of38 buses have been replaced. The new fareboxes, which electronically validate the money deposited, will allow GRTC to process the revenue collected faster, and collect more accurate passenger data. The previous revenue collection equipment had been in place for 10 years, and maintenance on the equipment was becoming an increasing problem. The fareboxes and associated revenue handling equipment was purchased from Agent Systems with a grant from the Federal Transit Administration. Installation was completed last week, and the new boxes are now in operation. . Annual Bus Roadeo Held This year's annual bus roadeo competition was held on May th at the Roanoke Civic Center. During the event, GRTC's bus operators and mechanics competed with each other by driving GRTC's 35-foot buses through a timed obstacle course. Lunch was catered by Bastian's Bar B Que, and was enjoyed by all the participants and their families. The winners go on to compete in the state roadeo, which this year will be held in August in Hampton Roads. Service Chanee A Success . ~\ On April 29, 2000, GRTC implemented the recommended improvements from the Comprehensive Operational Analysis, which was conducted last year by First Transit. The changes included renumbering of all routes, and the realignment of certain routes to improve service efficiency. To ease the transition for citizen, GRTC received a grant from the Virginia Department of Rail and Public Transportation, which allowed GRTC to offer free fares for the first four days of the new service. During that time, ridership increased by?? % over average ridership for that time period of the month. Response to the changes by the riding public has been overwhelmingly positive. Management creq\ts much of the success to the efforts of the operators, information officers and supel'visors who took additional time to direct riders and answer questions. (', 'v GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Eleven Months Ending May 31, 2000 92% OF THE YEAR IS PAST FYOO FY99 FYOO ACTUAL ACTUAL BUDGET % OF FY 00 05/31/00 05/31/99 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,226,979.37 $1,204,833.01 $1,267,940.00 96.77% Advertising Revenue 96,512.75 34,833.33 45,500.00 212.12% Non-Transportation Revenues 254,092.36 215,451.22 245,535.00 103.49% Total Income 1,577,584.48 1,455,117.56 1,558,975.00 101.19% OPERATING EXPENSES Labor - Hourly & Salary 1,826,350.09 1,731,155.03 2,076,353.00 87.96% Fringe Benefits 495,308.41 598,165.78 755,542.00 65.56% Services 260,059.21 248,094.30 295,634.00 87.97% Materials & Supplies 503,369.36 369,104.89 487,856.00 103.18% Utilities 121,536.48 111,721.28 129,089.00 94.15% Insurance Costs 142,412.49 171,141.73 221,816.00 64.20% Purchased Transportation 287,896.79 258,882.61 336,630.00 85.52% Miscellaneous Expenses 21,765.06 32,648.36 34,705.00 62.71% Total Expenses 3,658,697.89 3,520,913.98 4,337,625.00 84.35% Net Loss (2,081,113.41 ) (2,065,796.42) (2,778,650.00) 74.90% Local Grants 550,479.50 1,012,489.56 902,389.00 61.00% State Grants 824,813.00 804,067.00 890,000.00 92.68% Federal Grants 910,288.00 649,417.11 986,261.00 92.30% . Total Subsidies 2,285,580.50 2,465,973.67 2,778,650.00 82.26% Net Income (loss) 204,467.09 400,177.25 . . . . , ,. -( ~ ::: f-o Z o ~ ~ "" C2 ... -( '::! :;; <= ~ ~ ... u '" <oJ '" Q e: ;,. g: ~ e: t; o S:: <oJ VI f-o VI G ~ ;;> <( ,. '" "" '" ~ ~ C> C> C> ... ;>0 -( :;; ... o ::: ~ o :;; <oJ ::: f-o a: o ... VI u 1= VI 1= -( f-o VI \:) z 1= ;2 <oJ ... o u !2 \:) <oJ Z ~ ;.. ~ C> ~ <oJ \:) ;2 <oJ ;,. -( C> C> ~ C> C> ~ C> C> ~ C> ~ '" '" e: '" '" e: '" '" e: '" '" e: ~ <oJ \:) -( ~ ,. f-o VI f-o ~ ':1 tl a: ~ ~ !:l <oJ ::> 0 0 ~ z ~ ~ gJ ~ 0 0 VI l:! a: a: 0': s ~ ~ ~ ~ r-- ~ ~ ~ .,. ~ ~ .... ~ ~ d .-. ~ ~ ~ -- ~ ~ 0 Q'I 0 0 Q ~ ~ ~ ~ ~ ~ 3 ~ ..... C>~ C> .. ~ ;j ~ : 'f- :Q ~ ; Q\ ~ i M M ~ ~ ! \C ..... I('l f""l ...... ~N~.~~V"I~'f- g ~ :r ~ ~ 2 ::: i r-- \C .,. \() 00 t;~"'j~g5....a i ~ ~ ~ ~ ;;.; ~ ~ Q\ ...... ~ N S M Q'I ~$~~5-~:g",~ Q:; ,..) :.:..:,..; ;;:; :! ~ 0\ ~ It"l ::a f""l ~ g ~ ~ s a ~ ~ ~ C> ." ~ ~ ~ g ~ ~ ~ ~ ~ ~ ~ ~ ~ a ~ ~ 5:=:~~...ss....~.~ ~~Q\.. 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'" '" ~ :!1. 0 :; -' '" 0 .., "Of .., ... ~ '" "Of ~ ~ "Of '" N ., .,; i. ::! 0 0 0 ~ '" '" ... :!i. :!i. ~ ~ >- z '" 0 '" ~ .. c; e: 0 :i is ... .... 0 ;:;: ... '" " '" 0 :: ... z ~ ~ 0 >- '" 00 ;;; ;:;: .. '" ~ "Of ... ~ ;:;: e: '" 0 ::l- ~ !;l .,; ,..: .. 0 ... '" ~ ... '" 0 '" '" u r: . '" '" >- E= '" '" f3 '" '" -' .. ~ in ,. '" ~ -' Q .. 0 :::J '" >- Q :: '" .. or: " -' ;:;: Q U '" Z <( or: >- -' ti Q .. E= ~ '" <( -' .. 0 .. e, .. u 0 0; o:i ~ Q '" 0; ~ e: ~ vi '" '" '" '" '" u '" ~ '" '" ':( .. E= <( 0 ~ d :::J 0 -' '" .. a: ;:;: ;:;: .. ~ E= ;; ;; ;; -' -' ;:;: '" .. '" l:l l:l ~ ~ 0 ~ ... '" u '" , . . . VARIANCE REPORT For the Period 7/1/99 - 5/31/00 STATISTICAL ANALYSIS Revenue Passenaers/Operatina Dav increased because of the free fare days for the service changes. All Miles/Accidents increased because of a decrease in the number of accidents All Miles/Roadcalls decreased because of an increase in the number of roadcalls compared to the average. Complaints/Operatina Dav decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES Materials and Supplies are overbudget because of the increase in the cost of fuel. All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $13,990.30 and year to date total of $15,784.96. ~ GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Ten Months Ending April 30, 2000 83% OF THE YEAR IS PAST FYOO FY99 FYOO ACTUAL ACTUAL BUDGET % OF FY 00 04/30/00 04/30/99 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,112,714.22 $1,109.129.07 $1,267,940.00 87.76% Advertising Revenue 84,259.60 31,666.67 45,500.00 185.19% Non-Transportation Revenues 229,353.59 194,360.24 245,535.00 93.41 % Total Income 1,426,327.41 1,335,155.98 1,558,975.00 91.49% OPERATING EXPENSES Labor - Hourly & Salary 1,667,371.98 1,580,961.77 2,076,353.00 80.30% Fringe Benefits 458,766.82 546,861.66 755,542.00 60.72% Services 231,795.26 224,707.28 295,634.00 78.41% Materials & Supplies 440,728.77 333,793.37 487,856.00 90.34% Utilities 109,720.29 102,800.52 129,089.00 85.00% Insurance Costs 116,109.56 154,634.39 221,816.00 52.34% Purchased Transportation 259,193.14 232,882.61 336,630.00 77.00% Miscellaneous Expenses 21,349.11 30,171.96 34,705.00 61.52% Total Expenses 3.305,034.93 3,206,813.56 4,337,625.00 76.19% Net Loss (1,878,707.52) (1,871,657.58) (2,778,650.00) 67.61% Local Grants 501,864.15 919,553.97 902,389.00 55.62% State Grants 749,830.00 730,970.00 890,000.00 84.25% Federal Grants 910,288.00 590,379.19 986,261.00 92.30% . 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U ;: ;;: ;;: ;;: -' -' :;: tii !;: -< ~ ~ ~ -' -' 0 f-o <.:> f-o -< <( U 0 '" Z ~~... ,~,.., . . . VARIANCE REPORT For the Period 7/1/99 - 4/30/00 STATISTICAL ANALYSIS All Miles/Roadcalls decreased because of an increase in the number of roadcalls compared to the average. Complaints/OperatinQ Day decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES Materials and Supplies are overbudget because of the increase in the cost of fuel. All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $405.00 and year to date total of $1 ,794.66. , GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Nine Months Ending March 31, 2000 75% OF THE YEAR IS PAST FYOO FY99 FYOO ACTUAL ACTUAL BUDGET % OF FY 00 03/31/00 03/31/99 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,013,701.04 $1,000,229.82 $1,267,940.00 79.95% Advertising Revenue 69,878.90 28,500.01 45,500.00 153.58% Non-Transportation Revenues 205,752.69 174,511.90 245,535.00 83.80% Total Income 1,289,332.63 1,203,241.73 1,558,975.00 82.70% OPERATING EXPENSES Labor - Hourly & Salary 1,513,890.11 1,433,020.62 2,076,353.00 72.91% Fringe Benefits 427,407.84 495,148.84 755,542.00 56.57% Services 210,673.91 202,581.46 295,634.00 71.26% Materials & Supplies 388,822.17 292,030.74 487,856.00 79.70% Utilities 98,537.43 91,691.06 129,089.00 76.33% Insurance Costs 115.513.73 141,862.79 221,816.00 52.08% Purchased Transportation 233,311.71 206,940.01 336,630.00 69.31% Miscellaneous Expenses 19,708.27 26,267.11 34,705.00 56.79% Total Expenses 3,007,865.17 2,889,542.63 4,337,625.00 69.34% Net Loss (1,718,532.54 ) (1,686.300.90) (2,778,650.00) 61.85% Local Grants 452,954.28 827,034.33 902,389.00 50.20% State Grants 674,847.00 652,905.00 890,000.00 75.83% Federal Grants 739,695.78 531,341.27 986,261.00 75.00% . Total Subsidies 1,867,497.06 2,011,280.60 2.778,650.00 67.21% Net Income (loss) 148,964.52 324,979.70 . . . . , ~ ::;: :r: f-< Z o ::;: ~ ~ Iol "" z -( ., U Iol l:l ~ ~ f-< U o Ii: Iol '" f-< '" ;:, " ;:, -( >- S ~ ., Iol 13 ~ ., >- -( ::;: C> C> C> ... = ~ ~ Il. -( "" o = ~ o ::;: ~ l:I\ o "" '" u t:: '" t:: -( f-< '" " ~ ~ Iol Il. o U ~ ~ ::;: C> ~ :g on ",M~~~~... g 5: ~ ,.j ~ ~ '" ... ... Iol " ~ Iol > -( ~ S ~ ~ ; ~ 5 ~ C> C> ~ ,.... \0 'I'l \0 ~ ~ ~ ;; ~ ~ ~ ~~::!N;{~" C> C> ~ ~ r-- :z M S N i ~ a ~ ~ ~ ~ '" '" ~ ~ ~ ~ ~ ~ f'") " g- ~ ~ ;; ~ 2 ~ ~ ~ ~ 5 2 ~ ~ ~ ~ ~ ..,. r-- 0'1 'f") N QCI ~ ~ ~ ~ ~ ~ ~ Q"')~Na~r--- '" '" ~ ~ ~ ~ s ~ ~ 5 ~ '" '" ~ ~a:!:~S~.N oN'"1..=,..;......N ~.;:!:N~"""\C ~ N 'C ~ ~ ~ ~ i ~ ~ g 0\ ,..) :! 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'" ~ ::l- C> .,; .; .,; .. . f- =- .... ~ it- ... .... ... =- ;;; ~ M :?i =- '" e: ~ ~ '" '" '" .,; =- M f- '" ~ ~ it- it- s ::l '" '" .. =- ;;; ::l " ~ :;! "l '" is '<> '" '" ..; .,; .,; 0( .. =- .. ;>- =- =- ~ ~ '" .... -l ; '" M ... M ~ M i:; "": =- ;:! ... ... '" .. i. .,; .... =- '" ~ .... it- ~ '" i z '" ~ .... ;;; i:; ~ '" '" is M .,; .. ..; ::i .,; .... =- .. '" f- 5 ;>- =- ~ it- .. ::1 ~ ~ ;:: ;g .... M :!l '" '1 '<> ... ~ '" :::: .. ... .,; '" =- , ::: ... <::> ~ ~ ;::> 0 == -l :: it- '" u ii! =- ~ '<> '" '" f- a: ; :!l M :;; ~ z ... '" .... '" 0( .,; ..; ~ .,; w ~ 0( ;0 =- "3- 0 '" 0 0 u == 0( fZ 0 z 0 a: ~ '" it- it- .. '<> w ~ 0( :!l =- $ a .. '" ~ ~ C> '" '" '" [jj .,; ..; ..; ~ .,; ~ .. =- ... i:! a: '" 0 ;I: '" f- '" f- . U 0( f:: ;I: ... CIl CIl ;>- CIl f:: '" :a a: '" CIl -l 0( w 0( ;>- ., '" f- -l Cl ... ... '" <( 0 -l Z 0( ~ 0( CIl ;>- Cl == S1 '" u u " ~ ~ ;>- s Cl '" ~ Z -l 0- f:: ~ '" 0( -l U 0( 0 ... ~ 0( u 0 ill ;;l ~ Q ill ~ ~ ~ ~ iii '" '" '" ;;- '" u CIl ., ~ '" '" 3 15 ... 1= 0( 0 ~ -l 0 ... == :;: S1 1" u CIl ;.: ;.: ;.: SJ ~ ~ -' -l ~ ~ ~ ~ ~ -l 0 " f- 0( U 0 '" z , . . . VARIANCE REPORT For the Period 7/1/99 - 3/31/00 STATISTICAL ANALYSIS Revenue Hours/Pay Hours increased compared to the average because there were no holidays in the month. All Miles/Accident decreased because of an increase in the number of accidents compared to the average. All Miles/Roadcalls decreased because of an increase in the number of roadcalls compared to the average. Complaints/OperatinQ Day decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $1,389.66. ~ (,-, - . . . GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 21,2000 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am enclosing copy of a Resolution approving the purchase of auto liability, physical damage, and Workers' Compensation insurance coverage from Selective Insurance Company, in the amount of $184,455.00, for a one year period from April 1 ,2000 through March 31,2001, as more particularly set forth in a report to the Board of Directors under date of June 19, 2000. The abovereferenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Monday, June 19, 2000. ---- Sincerely, ~-aJ. ~L'~ r4--- Mary F. Parker Secretary MFP:lo Enclosure pc: Linda Black, Agent, Selective Insurance Company, P. O. Box420, Branchville, New Jersey 07826-0420 Darlene L. Burcham, Vice-President of Operations, GRTC James D. Grisso, Treasurer, GRTC Kit B. Kiser C:\MyFiles\june19.wpd JG:r: ," . . BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION APPROVING THE PURCHASE OF AUTO LIABn.ITY , PHYSICAL DAMAGE, AND WORKERS' COMPENSATION INSURANCE COVERAGE FOR THE COMP ANY FROM SELECTIVE INSURANCE COMP ANY UPON CERTAIN TERMS AND CONDITIONS BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the purchase of auto liability, physical damage, and workers' compensation insurance coverage from Selective Insurance Insurance Company for $184,455.00, for a one year period from April 1, 2000 through March 3 1, 2001, as more particularly set forth in the report to this Board dated June 19, 2000, is hereby approved and the General Manager is authorized to execute, in form approved by General Counsel, the documentation necessary to provide for such coverage. ATTEST: j. Pa.J..<. - - A~ Secretary. CJ'1-1': /&7' BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION APPROVING THE PURCHASE OF AUTO LIABILITY, PHYSICAL DAMAGE, AND WORKERS' COMPENSATION INSURANCE COYERAGE FOR THE COMP ANY FROM SELECTIVE INSURANCE COMPANY UPON CERTAIN TERMS AND CONDITIONS BE IT RESOL VED by the Board of Directors of the Greater Roanoke Transit Company that the purchase of auto liability, physical damage, and workers' compensation insurance coverage from Selective Insurance Insurance Company for $184,455.00, for a one year period from April 1, 2000 through March 31, 2001, as more particularly set forth in the report to this Board dated June 19, 2000, is hereby approved and the General Manager is authorized to execute, in form approved by General Counsel, the documentation necessary to provide for such coverage. ATTEST: l - Secretary. L1.a..~. VALLEY METRO Greater Roanoke Transit Company Board of Directors Meeting Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540.982.0305 June 19,2000 Dear President Bowers and Members of the Board: Subject: Auto Liability, Physical Damage and Workers' Compensation Insurance Coverage Background: . The current insurance policy for auto liability, physical damage and workers' compensation coverage with Selective Insurance Company expired on April 1 , 2000. This coverage provided for losses up to the value of the rolling stock, and $5,000,000 for liability losses. GRTC contracts with Acordia of Virginia Insurance Agency, Inc. to provide insurance brokerage services. Acordia reviewed GRTC's insurance needs, and examined the possible insurance carriers to determine the best value for GRTC's needs. Again Acordia recommended Selective Insurance Company to provide the insurance coverage package for the next year. Replacement insurance coverage was purchased effective April 1 , 2000, with Selective Insurance Company. Because there was no GRTC Board of Directors meeting in April or May of 2000, purchase was made contingent upon the approval of the GRTC Board of Directors. s Consideration: Approve the purchase of auto liability, physical damage and workers' compensation insurance coverage with Selective Insurance Company for $184,455.00, which is an increase of 5.4% over last years premium. The premium can be funded within the existing and proposed GRTC budgets. This coverage would be for a one-year period from April 1 ,2000, through March 31, 2001. . , David A. Bowers, President and Members of the Board of Directors Auto Liability, Physical Damage and Worker's Compensation Insurance Coverage June 19,2000 Page 2 Recommendation: Board of Directors approve the purchase of auto liability, physical damage and workers' compensation insurance coverage with Selective Insurance Company for $184,455.00 for a one-year period from April 1, 2000, through March 31, 2001, and authorize the General Manager to execute such documentation to provide such coverage. Respectfully submitted, ~-~~-- David A. Morgan General Manager c. Vice President of Operations Treasurer Secretary Legal Counsel # 00 - 351 ,~ - . ..GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 21,2000 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: A report of the Budget Review Committee recommending that the Board of Directors approve the fiscal year 2000-01 operating budget, was before the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Monday, June 19, 2000. On motion, duly seconded and adopted, the Board of Directors approved the fiscal year 2000-01 operating budget. Sincerely, /J Ih.. AAg J. -r ~" Mary F. Parker Secretary MFP:lo Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC James D. Grisso, Treasurer, GRTC Kit B. Kiser , C:\MyFiles\june19.wpd 5.a. . T~I!;l;l1"~%1Ui:U1t~"W Greater Roanoke Transit Company Board of Directors Meeting Roanoke, Virginia VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540.982-0305 June 19,2000 David A. Bowers, President and Members of the Board of Directors Dear President Bowers and Members of the Board: Subject: Fiscal Year 2000-2001 Operating Budget Background: . The Board of Directors annually appoints a Budget Review Committee to review the General Manager's proposed operating budget and provide a report of recommendation to the Board. On January 18,2000, the Board of Directors appointed Treasurer Jim Grisso, Vice-President of Operations Darlene Burcham, Board members Nelson Harris and Alvin Hudson to the budget review committee. The Budget Review Committee met on May 19, 2000, to review and discuss the proposed operating budget. Consideration: The proposed operating budget for Fiscal Year 2000-2001 includes the addition of one new route which will serve the downtown business and education district from the Roanoke Civic Center. There will be no change in parking rates at the Campbell Court Parking Garage, and no transit fare increase. This level of service requires an operating budget that totals $4,812,459, which is an increase of 10.9% over FY2000. Total funding follows: . Source Federal State City of Roanoke Amount $1,116,608.00 $890,000.00 $1,000,450.00 (+/~)from FYOO +$130,347.00 +$ 00,000.00 +$170,361.00 , . . . David A. Bowers, President and Members of the Board of Directors Fiscal Year 2000-2001 Operating Budget June 19, 2000 Page 2 Recommendation: Board of Directors approve the attached fiscal year 2000-2001 operating budget as submitted by the General Manager. Respectfully submitted, (Z~ t1~~~ C. Nelson Harris J#. dL~ :JLdL-9- w. Alvin HUd:;.f~ ames D. Grisso r'\ i1/-' -----. \-.. ... . A .. /' '! : ~ / .... ---).1 / ,'~" /".1 \ ~h1!('j {,~ i'V'...~---trJ Darlene L. Burcham , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 1, 2000 C. Nelson Harris W. Alvin Hudson Carroll E. Swain William White, Sr. Linda F. Wyatt Dear Members of the Board: This is to advise you that there will be a special meeting of the Greater Roanoke Transit Company Board of Directors on Monday, June 5,2000, immediately following adjournment of the City Council meeting, in the City Council Chamber. The purpose of the meeting will be to schedule the Annual Meeting of the Stockholders of the Greater Roanoke Transit Company, and to elect a Director to fill the unexpired term of the late James O. Trout. I would propose that the Annual Meeting be held on Monday, June 19, 2000, immediately following a'djournment of the regular meeting of the Greater Roanoke Transit Company Board of Directors which is scheduled to convene at 1 :00 p.m., in the City Council Chamber. Sincerely, David A. Bowers President DAB:se pc: Darlene L. Burcham, Vice President of Operations, GRTC James D. Ritchie, Sr., Assistant Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC James D. Grisso, Treasurer, GRTC Mary F. Parker, Secretary, GRTC Kit B. Kiser, Assistant City Manager for Operations David A. Morgan, General Manager, Valley Metro f . , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS SPECIAL MEETING JUNE 5, 2000 Immediately following adjournment of City Council meeting CITY COUNCIL CHAMBER AGENDA 1. Call to Order - Roll Call. 2. Statement of Purpose. Mayor David A. Bowers. 3. Establishment of Stockholders meeting date. 4. Election of a Director to fill the unexpired term of the late James O. Trout. 5. Adjournment. , y f:: MEMORANDUM .00 HAY 25 P 3 :31 OFFICE OF CITY ATTORNEY DATE: May 24, 2000 TO: Mary F. Parker, Secretary, GRTC FROM: GaryE. Tegenkamp, Assistant General Counsel p,r RE: GRTC's 2000 Annual Report and Registration Fee Attached are the originals of the following items: 1. 2000 Annul:lI Report to be filed with the State Corporation Commission. 2. Notice of Assessment of Registration Fee for $50. It will be necessary for you to have a Company check issued in the sum of$50.00 ~ . payable to the Treasurer of Virginia for the annual registration fee. You will need to change the report to reflect the new officers and directors. You should also contact the SCC to see if you need to attach a note or statement indicating that certain of the current board of directors will no longer be members of the Board of Directors after July 1, 2000; or if you can just list the new directors on the annual report. I would suggest that you attach a letter indicating the names of all the directors, but you can make that determination after you talk with the SCe. Please contact me if you should have any questions or comments. Thank you for your cooperation in this matter. LSC/l Attachment , FAX TRANSMISSION CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 (540) 853-2541 Fax: (540) 853-1145 To: Chip Holdren Date: June 28, 2000 Valley Metro Fax#: 982-2703 Pages: 3 From: Sandi Eakin y City Clerk's Office Chip, Per our telephone conversation, I am faxing copy of the Notice of Assessment of Registration Fee from the State Corporation Commission for the Greater Roanoke Transit Company. Please transmit a check to my attention, in the amount of $50.00, made payable to the Treasurer of Virginia. I will take care of filing the Annual Report and mailing the Registration Fee prior to July 31,2000. If you have any questions, please call me at 853-2541. Thanks for your assistance. Sandi STATE CORPORATION COMMISSION , ANNUAL REPORT INSTRUCTIONS Changes to items CD through G) cannot be accomplished on this report and will require a separate filing. Please contact this office or visit our web site in order to receive the appropriate instructions, forms and associated filing fees. The report must be completed, legible and reproducible, in black ink if handwritten, and if typed, using standard black typewriter or printer ribbon. If an error is made, please use white correction fluid or erase completely. Changes to items @ & (l) must be accomplished on this report. @ If this block is blank, you must add the principal office address. If this block is incorrect, please complete the block with the correct information. (l) If these blocks are blank, you must add the officer and/or director information. If these blocks are incorrect, please add, remove or change the name, title and/or address. An (X) in the NO CHANGE box means the information contained in the block is correct. An (X) in the REMOVE box means the information contained in the block will be deleted. If the corporation wishes to list additional officers and/or directors, it may do so as an attachment to the Annual Report. Do not staple attachments -to the Annual Report. If this is the corporation's first year for filing an Annual Report and/or blocks @ & (l) are blank, the Annual Report must be completed in its entirety. The law requires the Commission to return for correction or explanation a report that is incomplete or inaccurate. It is recommended that the report be delivered to the Commission immediately, so that, if the Commission must return the report, the corporation will have adequate time to make any necessary corrections or explanations and return the report to the Commission in time for filing. In addition, the corporation is not in good standing if the report is overdu'e. EVEN IF THERE ARE NO CHANGES TO YOUR ANNUAL REPORT YOU MUST SIGN, DATE AND FILE THIS DOCUMENT. DO NOT STAPLE THE ANNUAL REPORT AND/OR ATTACHMENTS. Envelope instructions: Please use the correct envelope for payment of your assessment, and filing of your Annual Report. Each envelope is addressed to a different P.O. Box for faster processing. STATE CORPORATION COMMISSION WEB SITE ADDRESS: \fIMMJ. STATE. VA. US/SCC ATTN: CLERK'S OFFICE 1300 E MAIN ST., TYLER BUILDING P.O. BOX 1197 RICHMOND, VA 23218-1197 PHONE: (804) 371-9733 FAX: (804) 371-9133 , 2000 ANNUAL REPORT CONTINUED CORPORATE 10: 0153745-5 NO CHANGE 0 REMOVE ENTIRE NAME/ADDRESS 0 MAKE ADDITIONS/CHANGES IN RIGID COLUMN ONLY OFFICER[]. D~C~OR .0 OFFICER D DIRECTOR D I NAME: , NAME: TITLE: TITLE: I ADDRESS: I ADDRESS: CITY/ST/ZIP: CITY/ST/ZIP: - -.- .J NO CHANGE 0 REMOVE ENTIRE NAME/ADDRESS 0 MAKE ADDITIONS/CHANGES IN RIGID COLUMN ONLY __.___~F~C~~~ DIRECTOR D OFFICER 0 DIRECTOR D - -- - '- --- NAME: NAME: TITLE: TITLE: i . ADDRESS: I ADDRESS: CITY/ST/ZIP: CITY/ST/ZIP: ~-- -- _.- - --'- --- NO CHANGE 0 REMOVE ENTIRE NAME/ADDRESS D MAKE ADDITIONS/CHANGES IN RIGID COLUMN ONLY . OFFICER 0 DIRECTOR D OFFICER 0 DIRECTOR 0 - - ------- ---- _,__ __ J ~_______ j., NAME: NAME: TITLE: TITLE: ADDRESS: ADDRESS: I CITY 1ST IZIP: CITY 1ST IZIP: I -. NO CHANGE D REMOVE ENTIRE NAME/ADDRESS 0 MAKE ADDITIONS/CHANGES IN RIGID COLUMN ONLY . _.. u o~FI~E~_D__ D~EC~~JXl OFFICER 0 DIRECTOR D NAME: NAME: TITLE: TITLE: ADDRESS: I ADDRESS: . CITY/ST/ZIP: CITY 1ST IZIP: - ---- -- ~--~- -- ---. -- I J/J C483 2000 ANNUAL REPORT CONTINUED , CORPORATE 10: 0153745-5 NO CHANGE 0 REMOVE ENTIRE NAME/ADDRESS 0 N1AKE ADDmONS/CHANGES IN RIGHT COLUMN ONt y OFFICER 0 DIRECTOR D OFFICER 0 DIRECTOR KJ ~AME: William D. Bestpitch NAME: TITLE: TITLE: Director ADDRESS: ADDRESS: 381 Washington Ave., S. W. CITY/ST/ZIP: CtTY/ST/ZIP: Roanoke, VA 24016 NO CHANGE 0 REMOVE ENTIRE NAME/ADDRESS D MAKE ADDmONS/CHANGES IN RIGHT COLUMN ONt y omCERO DIRECTOR 0 omcn 0 DIRECTOR f[] NAMX: William H. Carder TITLE: Director - ADD~2526 Riche1ieu Avenue, S.W. NA.\fE: TITLE: ADDRESS: ... CITYIST/ZIP: ClTYIST/ZIP: Roanoke, VA 24014 NO CHANGE 0 REMOVE ENTIRE NAME/ADDRESS 0 MAKE ADDmONS/CHANGES IN RIGHT COLUMN ONt y - omcD. 0 DIRICTOR CJ omCD 0 DIRXCTOR l'I1 ~AME: N~: W. Alvin Hudson, Jr. TITLE: TITLE: Director ADDRESS: ADD~1956 Hope Road, S. W. CITYIST/ZIP: ClTYIST/ZIP: Roanoke , VA 24018 NO CHANGE 0 REMOVE ENTIRE NAME/ADDRESS 0 MAKE ADDmONS/CHANGES IN RIGHT COLUMN ONt Y omcmD DIRICTOR 0 omCER 0 DIRECTOR [KJ :'\lAME: NAMX: Linda F. Wyatt TITLE: TITLE: Direc tor ADDRESS: ADDRESS:254J Round Top Road, N. W. CITY 1ST IZIP: ClTYIST/ZIP: Roanoke , VA 24012 v J1J C483 Pursuant to 13.1.775 and 13.1.936 of the Code of Virginia, each assessed corporation shall P84iY the annua.l registration fee required by law on or before the corporation's annual report duP date determined in accordance with 13.1-775 (Stock Corporations) or 13.1-936 (Non- Stock Corporations) of each year. Payment nlust be received at the Commission by July 31, 2000 to avoid imposition of the statutory penalty. Postmarks cannot be considered. COMMONWEALTH OF VIRGINIA - STATE CORPORATION COMMISSION NOTICE OF ASSESSMENT OF REGISTRATION FEE SEND TO: STA.TE CORPORATION COMMISSION CLERK'S OFFICE P.O. BOX 85022 RICHMOND, VA 23261-5022 (804)371-9733 ~I YOUR FIl.:ECOPY ~ *****************AUTOCR**C-002 1..1.1.11.111......11'1111...11.1.1'1..1111..11.1..111..11...1 GREATER ROANOKE TRANSIT COMPANY WILLIAM M HACKWORTH 464 MUNICIPAL BUILDING 215 CHURCH AVE SW ROANOKE, VA 24011 CORPORATE 10. 0153745-5 2000 MAKE CHECKS PAYABLE TO: TREASURER OF VIRGINIA (Please do not seoa casr.j REGISTRATION FEE $ 50.00 PRIOR YEARS BALANCE $ .00 PENALTY AFTER 07/31/00 $ TOTAL AMOUNT DUE $ 50.00 FAILURE TO PAY ON OR BEFORE THE DUE DATE WILL RESULT IN THE CORPORATION HAVING TO PAY A PENALTY OF 10% OR $10.00 WHICHEVER IS CREATER IN ADDITION TO THE ASSESSMENT. FAILURE TO PAY BEFORE THE LAST DAY OF THE FOURTH MONTH IMMEDIATELY FOLLOWING THE DUE DATE OF THAT YEAR THE CORPORATION WILL AUTOMATICALLY BE TERMINATED, (DOMESTIC CORPORATIONS) OR HAVE ITS CERTIFICATE OF AUTHORITY REVOKED (FOREIGN CORPORATIONS). 2041040153745500000050005 Detach Payment Notice Along This Perforation GREATER ROANOKE TRANSIT COMPANY VALLEY METRO 3,6 6 5 0 OUR REFERENCE YOUR INVOICE INVOICE INVOICE NUMBEPi\ NUMBER DATE AMOUNT AMOUNT PAID DISCOUNT NET AMOUNT , RE GISTRATIOH FEE 6/29[00 $50 00 $50.00 $50 Ii $50.08 .,-------."'- ~"",__""",.~."*,,,,_:J;<__"_'" .....,,,. ,'''''' ....... .~- ~.'.... . 36650 VALLEY METRO GREATER ROANOKE TRANSIT COMPANY SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT CO., INC. P.O, BOX 13247, ROANOKE, VA 24032' 540-982-0305 WACHOVIA BANK, N.A. ROANOKE, VA 24019 68-25-510 DATE I CONTROL NO. AMOUNT v ') 1 ( 6/29/" 36650 $50.00 1: . 'i <: .~ , ~ . Fifty Dollars And Ie Cents PAY TO THE ORDER OF 'l'reasurer of Virginia VOID AFTER 90 DAYS r! -- --:::-,. ~?f-- 1110003 b b 501"" 1:0 5 ~OOO 2 531: 000 2 ~ ? ~ 5 2 It III Pursuant to 13.1.775 and 13.1.936 of the Code of Virginia, each assessed corporation shall pay the annual registration fee required by law on or before the corporation's annual report d~date determined in accordance with 13.1-775 (Stock Corporations) or 13.1-936 (Non- Stock Corporations) of each year. Payment must be received at the Commission by July 31, 2000 to aVQid imposition of the statutory penalty. Postmarks cannot be considered. . COMMONWEALTH OF VIRGINIA - STATE CORPORATION COMMISSION NOTICE OF ASSESSMENT OF REGISTRATION FEE *****************AUTOCR**C-002 1..1.1.1.,111......11..,11...11.1.1...,111...11.1..1.1.,11...1 GREATER ROANOKE TRANSIT COMPANY WILLIAM M HACKWORTH 464 MUNICIPAL BUILDING 215 CHURCH AVE SW ROANOKE, VA 24011 SEND TO: ""- STATE CORPORATION COMMISSION CLERK'S OFFICE P.O. BOX 85022 RICHMOND, VA 23261-5022 (804)371-9733 CORPORATE 10. 0153745-5 2000 I YOUR FILE COpy I FAILURE TO PAY ON OR BEFORE THE DUE DATE WILL RESULT IN THE CORPORATION HAVING TO PAY A PENALTY OF 10% OR $10.00 WHICHEVER IS GREATER IN ADDITION TO THE ASSESSMENT. FAILURE TO PAY BEFORE THE LAST DAY OF THE FOURTH MONTH IMMEDIATELY FOLLOWING THE DUE DATE OF THAT YEAR THE CORPORATION WILL AUTOMATICALLY BE TERMINATED, (DOMESTIC CORPORATIONS) OR HAVE ITS CERTIFICATE OF AUTHORITY REVOKED (FOREIGN CORPORATIONS). 2041040153745500000050005 Detach Payment Noace Along This Perforation COMMONWEALTH OF VIRGINIA - STATE CORPORATION COMMISStON NOTICE OF ASSESSMENT OF REGISTRATION FEE CORPORATE 10. 0153745-5 2000 RETURN THIS NOTICE AND INCLUDE YOUR CORPORATE 10. NO. ON YOUR CHECK. GREATER ROANOKE TRANSIT COMPANY WILLIAM M HACKWORTH 464 MUNICIPAL BUILDING 215 CHURCH AVE SW ROANOKE, VA 24011 FAILURE TO PAY ON OR BEFORE THE DUE DATE WILL RESULT IN THE CORPORATION HAVING TO PAY A PENALTY OF 10% OR $10.00 WHICHEVER IS GREATER IN ADDITION TO THE ASSESSMENT. FAILURE TO PAY BEFORE THE LAST DAY OF THE FOURTH MONTH IMMEDIATELY FOLLOWING THE DUE DATE OF THAT YEAR THE CORPORATION WILL AUTOMATICALLY BE TERMINATED. (DOMESTIC CORPORATIONS) OR HAVE ITS CERTIFICATE OF AUTHORITY REVOKED (FOREIGN CORPORATIONS). 2041040153745500000050005 A483 MAKE CHECKS PAYABLE TO: TREASURER OF VIRGINIA (Please ,jo notseno C!lstj REGISTRATION FEE $ 50.00 PRIOR YEARS BALANCE $ .00 PENALTY AFTER 07/31/00 $ TOTAL AMOUNT DUE $ 50.00 MAKE CHECKS PAYABLE TO: TREASURER OF VIRGINIA (Please do not send cash) SEND TO: STATE CORPORATION COMMISSION CLERK'S OFFICE P.O. BOX 85022 RICHMOND, VA 23261-5022 (804)371 ~9733 REGISTRATION FEE $ 50.00 PRIOR YEARS BALANCE $ .00 PENALTY AFTER 07/31/00 $ TOTAL AMOUNT DUE $ 50.00 1/3 " ..~~ ___ -. , ",-"-" ,.' ~ L ,,_ I"\.,~> ~_ T" -- '" 2000 ANNUAL REPORT COMMONWEALTH OF VIRGtNtA STATE CORPORATION COMMISSION 111111111111111111111111111111111111111111111111111111111111111II (2) CORPORATION NAME: GREATER ROANOKE TRANSIT COMPANY DUE DATE: 07/31/2000 CORPORATIONID: 0153745-5 o STOCK INFORMATION: CLASS AUTHORIZED o REGISTERED AGENT NAME AND ADDRESS: A TTY . WILLIAM M HACKWORTH 464 MUNICIPAL BUILDING 215 CHURCH AVE SW ROANOKE, VA 24011 COMMON 5 (2) CITY OR COUNTY OF V A REGISTERED OFFICE: 217-ROANOKE CITY 8 STATE OR COUNTRY OF INCORPORATION: . VA-VIRGINIA Carefully read the attached instruction sheet and type or print with black ink only. If Block@is blank, you must add the principal office address. If block(1) is blank, you must add the officer and/or director information. o PRINCIPAL OFFICE ADDRESS NO CHANGE W REMOVE ENTIRE ADDRESS o MAKE ADDiTIONS/CHANGES IN RIGHT COLUMN ONLY . ADDRESS: 464 MUNICIPAL BLD 215 CHURCH AVE S W ADDRESS: CITY/ST/ZIP: ROANOKE, VA 24011 CITY /ST /ZIP: G) PRINCIPAL OFFICERS AND DIRECTORS NO CHANGE 0 REMOVE ENTIRE NAME/ADDRESS [[] MAKE ADDITIONS/CHANGES IN RIGHT COLUMN ONLY l NAME: OFFICER IX] DIRECTOR [!] DAVID A BOWERS PRESIDENT 601 CAMILLA AVE SE OFFICER [] DIRECTOR [K] NAME: Ralph K. Smith TITLE: TITLE: President ADDRESS: ADDRESS: 1801 Prospect Road, S. E. CITY /ST /ZIP: ROANOKE, VA 24014 CITY/ST/ZIP: Roanoke , VA 24014 . I AFFIRM THAT THE INFORMATION CONTAINED IN THIS REPORT IS ACCURATE. SIGNATURE PRINTED NAME DATE MUST BE SIGNED BY AN OFFICER OR DIRECTOR LISTED IN THIS REPORT. 2/3 B483 , 2000 ANNUAL REPORT CONTINUED CORPORATE 10: 0153745-5 NO CHANGE m REMOVE ENTIRE NAME/ADDRESS D MAKE ADDITIONS/CHANGES IN RIGHT COLUMN ONLY OFFICER ILJ DIRECTOR D OFFICER D DIRECTOR D NAt\fE: JAMES D GR I SSO NAME: TITLE: TREASURER TITLE: ADDRESS: 1103 OVERLAND ROAD S.W. ADDRESS: CITY/ST/ZIP: ROANOKE, VA 24015 CITY /ST /ZIP: NO CHANGE [i] REMOVE ENTIRE NAME/ADDRESS D MAKE ADDITIONS/CHANGES IN RIGHT COLUMN ONL Y OFFICER [] DIRECTOR D OFFICER D DIRECTOR D NAME: MARY F PARKER NAME: TITLE: SECRETARY TITLE: ADDRESS: 2457 WESTMONT ST NW ADDRESS: CITY/ST/ZIP: ROANOKE, VA 24012 CITY/ST/ZIP: NO CHANGE 0 REMOVE ENTIRE NAME/ADDRESS D MAKE ADDITIONS/CHANGES IN RIGHT COLUMN ONLY - OFFICER D DIRECTOR m OFFICER D DIRECTOR UL] NAME: C NELSON HARRIS NAME: c. Nelson Harris TITLE: DIRECTOR TITLE: Director ADDRESS: ~~}-~~.wogg-~-~ ADDRESS: 3020 Spring Road, S. w. CITY/ST/ZIP: ROANOKE, VA 24015 CITY/ST/zIP:Roanoke, VA 24015 NO CHANGE Ii] REMOVE ENTIRE NAME/ADDRESS 0 MAKE ADDITIONS/CHANGES IN RIGHT COLUMN ONL Y OFFICER D DIRECTOR 00 OFFICER D DIRECTOR D NAME: WILLIAM. WHITE SR NAME: TITLE: DIRECTOR TITLE: ADDRESS: 3698 PARTRIDGE LANE NW ADDRESS: CITY/ST/ZIP: ROANOKE, VA 24017 CITY /ST /ZIP: J/J C483 \.. GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 13, 2000 Ralph K. Smith William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear Members of the Board: This is to advise you that there will be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, July 17, 2000, at 1 :00 p.m., immediately following adjournment of the 12: 15 p.m. session of Roanoke City Council, in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. Sincerely, ~'f 0-.f+ Mary F. Parker Secretary MFP:se pc: Darlene L. Burcham, Vice-President of Operations, GRTC William M. Hackworth, General Counsel, GRTC James D. Grisso, Treasurer, GRTC Kit B. Kiser, Assistant City Manager for Operations David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 , GREATER ROANOKE TRANSIT COMPANY July 17,2000 -- 1 :00 p.m. Council Chamber AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of Minutes: Regular meeting of June 19, 2000. 4. Reports of Officers: a. General Manager: 1. Management Letter dated July 17, 2000. b. Secretary: 1. A report with regard to election of officers for the current year. 5. Other Business: 6. Adjournment. '. !l!.~-_~- 'I. a.. I. ~EuEIVEEl G i T 'i C L. 0: 1\'3- 0 F F ( C E VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540.982.0305 MANAGEMENT LETTER July 17,2000 GRTC Extends Lease . GRTC and the City of Roanoke's Department of Technology have agreed to a one-year extension of the lease for 2843 square feet on the third floor of Campbell Court, that the city leases from GRTC. The original Lease Agreement dated September 1, 1999, was for one year, and allows for up to four one year extensions. The City of Roanoke uses the space for their Employee Development and Training Center. GRTC Bee:ins New Downtown Service On July 3rd, Valley Metro initiated a new route called The Downtown Express. This new service runs every ten minutes between the Roanoke Civic Center parking lot and the City of Roanoke Municipal Building on Church Avenue. The service is designed to allow employers and employees in the downtown area, as well as students attending the new Higher Education Center, the ability to park in the Civic Center parking lot and be transported free of charge into downtown to work and study. . '1.6. ;. ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 17, 2000 Ralph K. Smith William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear Members of the Board: Article V, Officers, of the By-Laws of the Greater Roanoke Transit Company provides that the Board of Directors, promptly after their election each Year, shall elect a President, one or more Vice-Presidents, a Secretary, a Treasurer and such other officers as it may deem proper to serve for a term of one year each commencing upon the date of their election and until their respective successors are elected and qualify. Your current slate of officers are: David A. Bowers, President C. Nelson Harris, Vice-President Darlene L. Burcham, Vice-President of Operations James D. Ritchie, Assistant Vice-President of Operations Mary F. Parker, Secretary Sandra H. Eakin, Assistant Secretary James D. Grisso, Treasurer Jesse A. Hall, Assistant Treasurer William M. Hackworth, Registered Agent A;e~ -J. p ~ Mary F. Parker Secretary MFP:se .'l'~.~__~ !JI.~~~_~ ... Rfc/ 01- V^,"l~C- VALLEY METRO July 17, 2000 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 54lJ..982-0305 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia RE: GRTC Organizational History Dear Members of the Board: I would like to take this opportunity to welcome our newest Board Members to the Greater Roanoke Transit Company (GRTC) and share with you a brief overview of our organization. . In 1975, the City of Roanoke took ownership of a struggling privately owned public transportation system. The City then contracted with ATE Management and Service Co., Inc. to manage the operation and be responsible for negotiating with the labor union that was, and continues to represent the bus operators and mechanics. (See attached newspaper articles) To provide this service ATE, which is now First Transit, established a sub-corporation, Southwestern Virginia Transit Management Company (SVTMC). The General Manager and Assistant General Manager are First Transit employees and the remaining staff are employees of SVTMC. Although GRTC owns all assets, including Campbell Court, the Roy Z. Meador Building and all thirty-eight buses, it has no employees. First Transit is a division of First Group America with headquarters in Cincinnati, Ohio. First Group provides technical support such as environmental and safety controls, as well as national buying power on materials and supplies. First Group manages over 70 transit properties across the United States. The First Transit management team is responsible for the day-to-day operation of Valley Metro, which provides a comprehensive range of transportation services. These include fixed route bus service, specialized transportation for the disabled, ridesharing matches and parking services. In addition, management is responsible for all operational and capital grants from the Federal Transit Administration and the Virginia Department of Rail and Public Transportation and overseeing the parking management agreement between the City and Allright Roanoke Parking, Inc. . , . . . Board of Directors Page 2 GRTC operates two facilities, the first being Campbell Court. Located in Downtown Roanoke, it features a transportation center, which provides passenger information, ticket sales and waiting area for transit passengers wishing to transfer to other buses. Within Campbell Court, GRTC leases modem office and retail space and operates a 105-space parking garage. Second, the Roy Z. Meador Building, located at 1108 Campbell Avenue, S.E., houses GRTC's administrative, operations, and maintenance departments. As you can see, there is more to Valley Metro than meets the eye. Please feel free to contact me with any questions you may have. I would be glad to tour you through our facility so you can see the operation first hand. Very truly yours, --:? ..-=~- David A. Morgan General Manager , '. . _u:"i-3 - - == - tIj 't.'.., n.~.. :=- . ~ c _. o. J' . ___ .rJ :: ~ i $ ~~ ."." ~- . _.'.:~ ... -1ft -a - ---., .. --ID~~-'.~ . . . ~ ~ ~ e: 5' 5 a> :s ., .- i ~ '" '" I: l'6 t:l.dQ Q. '<;.:r .... '< 31na>""'l~5l"~~ ."'~~' ~~~ . ~ . ~ g Iii.g -. ~ .s Ii C' '" Ii>" (") Iii. '" :::tl i~~ ~s~f~I~~li~~8a~ ,. ~~I~ei~~S~~~~~B8fl i~:i ~J Ita ~ii~ 2.~ i!.~~ i:f .~ ~ 8 ~ ~f 5O~ '< i It fi !'. ~ C ~ i 0 1t a;'l to. '!S ::::~.g:'< ["1 _ Q ~ 0 I;i';::l ~ iB 0' 0 =.... g ~ li. 'iS~. ~ B;;~.~ ~"' ~tO iilg _.1: Ii '. 15!j;''<'<15Iii15 ....~!S~:"' ....~~ . 5l" 0'2" ::s. 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('D If ~I~~~ J~i r~~!3~ g~~ ;: : ~ i1 ., 0 ~ ~ 2. ~. ~ ~i ~ ~ ~ ~ s e. ~;;;'I2..~ Iici Ogg 5' ii:i'~ fi ~ ~~ Q. fl ~ ~ i~n g~ !~. oJ ~h : ;!~~~ 11 ~ g B-i"firrt ~~.~ ~:a ~ iiI [~P.-~ a!"". "~;"'M. fSils ,;",i(').~l>>otSi 0-;: t:S". i i S-51 cg.~., ~ Cjl . go ~: ~ if . ~ '< < ~ ~~.. If O!l if.... ~ O'! 8 f.g '<~ t ;~f~.i I~: ~ i If~.ig ei s ~~l~~ ...r~ ~ ~'~~ii1~ ~ ~f~ti" 11l ~i:_~~_~ !i . ~. 2!:1~:S Ii ~ ~f5'-g 5"~~ ~~.. !t i !D.,!! 2. In fi "' '< ::s 1ii"C' ~'i' i,~.~~.ii~lfr~~ [~~~i. iIi .0 O-lD tD ca .... CIIl ... II> n -'. . R .;:~ ~ -~ !l f: ':<. [ n' ~ ~ [I" '... - . .,(;' Q.lD..:'t' ';"'~ [ '_ -0 D> D> 0 to .... .'5'!:' 3 B 8 i2 ::s -3 0 g. a =: S'~ ~e:Te:il.... iB~~g5~ a~ . lD~!Dlso v~tDtD_.s r!& ,a:~~Q.~5I Fil ~[i~~~ :1 c..;;dil ~ ~ B ~ l! ~ s.. D>..s : e..~!."'. t ,Iii !i'8'~ ~ et' ! !i=8-E5 .... !D. It j f ,. .'''' :xl~r D> ':- E~il}'Q. ~ Ki. i~i l~ ~ . Ifal's-i -r~ i l::-o~ ~ !~ ~;,!~! tA- '-J ~ ~ , CN ...W ~ -t-\ o ~ OJ C en AJ o o :J o ~.i (1) n o c :J. n -. .,)>- ~. (Q 3 CD ....... en (1), en' ---Ii ....-... o -0 0, '< )> cA. C/) (1) -+ C/) " is slightly above e bus company's npIplY agi~ to I>ris for "' of its lIIan o~ ~ cltY'S1ra!l8JlOrtation eon;:Qi-t- tee, ~Id If we are gomg to continue mass transIt, we need someone who can come in and take over. th~ s~tem and put new blood and Vitality mto It." He urged COlm- . -'"'- -- ...~. .-.., ~~. .. ....sa. ....lAC lor wa.. eover of the 11us: syatem, but lIaser said it seems doubtful ~. date will be met He said it is likely the . takeover date will "slip" back to March 1. He . said tlat cnnndl'lI d~!~illll tH ~c- , . Greater ROanoke Transit iJ the pul service corporation fonned to nat lbe I See Pace :1. ~ Roanoke Council Agre!s ~~;P'ay $769,336 for Bus Fi;rOl's.As.$B.ts , . ii1 ' : rState:' ~ 974';, It " '. ~.. F'rom Pile 19 i systerr after public acqusition,Haner ; serve.'! as president of the corporation. Thomas said he thinks council should determine whether Greater Roanoke Transit is willing to handle negotiations . with the bus drivers' union and other mat- tersJor which it was formed, By getting an out-of.town manage- · n~nt firm, Thomas said it "seems we are i ~etting further and further away from a , :ity operation," suggesting that absentee Jwnership and management was a big rea. iOn for the failing financial condition of Roanoke City Lines. Thomas said he felt the recent reorg- ;anlzation of city government was sup:. ,posed to provide the expertise needed to. !manage city operations. such as a bus sys-I 'tem, CIViC center and parking garage with- i out the necessity of having to hire costly . out-d..town consultants for the jobs, The management finn's fee for man- "ging the bus system would be $80,000 the . .' . ~ .',' ... ,~. . ~',... . / ;',; first year 8Ild ..000 tblt secondy... . CouncIlman Jlmcls Trout also ~ he feels that the ci~y ought to have lJOmeooe with the expertise to run the bus system without having to hifean out'Ofotown finn, Noting that several retired military men were brought into the city govern- ment aJrlng the recent governmental re- organiUition, Trout said he thought "BOrne of these people could move into top man- agement jobs." Trout said that "out of this group (the men hired for top jobs in theclty adminiS- tration) it would seem that someone would have the expertise to run a bus system," But Councilman David Lisksaid the city mi~t have to s~ the money for a two-year management contract before it finds out if anyone in the city adminiriitra- lion can run a bus system, Usk said he doesn't think there is time "at this late moment" for the city drop plans for a management firm and get someone in the city administration to run the system, -mei'1t comp.ny." ":.7 -:___-. CounclIman William Hubardllid be has no objectlCllS to reViewing the matter next week provided the necessary Papers are ready by then so oounci1 can hire the managementfinn; -, Hubard said he personally plans to support Haner's recommendation to hire ATE and enter into a two-year contract. Meanwhile, council took under advise- ment a request from Zeb Poindexter, a supervisor lor Roanoke City Lines, to be considered for the job of managing the bus system after public acquisition. Poindexter said he feels. that his 31 years experience with Roanoke City LInes makes him well qualified to manace the . bus system, , Even thoUgh he agreed tHat it iJ late to be seeking the management post, Poindex- ter said he ~ided to seek. the job because the councilmen have differences about who should manage the system. "I thouiht ' I would give you a choice." he said, ....f " .. . , .. . i / g/I 9?,} Roanoke Forced to Face Employe Union Sanction . By JOEL TURNER Times Staff Writer Roanoke City, which has been careful to avoid doing anything to give formal recog- nition to a public employes' labor union, will apparently be . required to indirectly recog- nize a union in order to get fed. eral money to buy and upgrade the bus system City councilmen are expect, ed to start deating next week with the thorny issue of indi- rect recognition of '3 union- specifically, Local 1544 of the Amalgamated Transit Union AFL-eIO, But the councilmen won't be ideating with the issue as coun- icitmen and that is one reason ithe recognition of the union . .,.,;11 be indirect. They will be dealing with the matter, as directors of the :Greater Roanoke Transit Co" the public corporation formed to run the bus system A meeting of the Greater Roanoke Transi t directors (councilmen) has been sched- uled immediately after coun- ~ . cit's regular meeting next week,' , . . It is el'pected to deal in part with the so,called "13c" agree- ment, which has been de- scribed as an "integral pari" of the city's grant application for $1:3 million in federal funds to buy and upgrade the bus sys- tem, In a memorandum to coun- cilmen, City Manager Byron Haner said the Greater Roa- noke Transit directors must approve an agreement with the union .under provisions of Sec- The agreeinent calls lor; ~ion 13c of the Urban Mass Greater Roanoke Transit Co. to! Transportation Act belon~ the agree, upon acquisition of Roa-; city can get th~( federalll1oney. noke City Lines, to employ "or; That section of the act re-' arrange for the employment of; quires that arrangements mus( all persons" employed by Roa- be made "to protect the inter"'. noke City Lmes who are memo' esls of employes affected" by a\ bers of the umon, federal grant. . .... . Haner said that the Amalg~:~\ It also calls {or all unIOn mated Transit Union. whl'ch:~ workers to be "appointed to. represents employes of RoM':;. comparable positions on the noke City Lines, Inc" has sut}::':'--!ransit system without exami- milted a proposed agreement'{nation" and "these employes to satisfv the 13c section re: 'shall be credited with their quirement. ,years of service" in connection Haner has given copies of the. ~ith sick lea\'e, seniority, vaca- proposed agreement to coun- tlOn and penSIon, cilmen for review before they consider it in their role as di- rectors of Greater Roanoke Transit. In essence. the agreement would protect the jobs, seniori- ty and collective bargaining rights of employes of lWanoke City Lines represented by the union, The city has agreed to take over the bus company and pay $769,000 for its assets if it gets the federal grant. Greater Roanoke Transit. a publicly' controlled corpora- tion. was formed partly to over. come the legal problems of a municipality negotiating with union employes, . A transit management com. <'1 .,~ -I pany has also been hired to rurf! the bus system and handle all; negotiations with the union. ~~ '1 'I This is another reason why' the city will be able to aVOid di,: reel recognition of the union The employes of the bus sys-' tern won't be working {or the; city technically even though the bus system will be owned, and controlled by the dty, The agreement says that "no employe of the acquired sys. tem shall. suffer any worsening of his wages, seniority, pension, sick leave, vacation. health and welfare, insurance or any other benefits as a result" of public acquisition of the bils system, The agreement assures that the collective bargaining rights of the union workers "shall be preserved and continued." It also requires Greater Roanoke Transit to direct any transi t management company it hires to run the system to enter into collective bargaining with thl' union on wages, working condi, lions and other mallers of col, lective bargaining. , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 24, 2000 The Honorable Ralph K. Smith President Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Smith: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, July 17, 2000, you were appointed as President of the Greater Roanoke Transit Company for a term of one year from the date of your appointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were appointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. .sincerely. /J A..~.J.T~ Mary F. Parker Secretary MFP:lo Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 C:\MvFilesliulv 17corr.wpd '\ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Ralph K. Smith, do solemnly swear (or affirm) that I will support the Constitution ofthe United States of America and the Constitution of the Commonwealth of Virginia, and that! will faithfully and impartially discharge and perform all the duties incumbent upon me . as President of the Greater Roanoke Transit Company for a term of one year from July 17, 2000, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God.) Subscribed and sworn to before me this _ day of 2000. ARTHUR B. CRUSH, III, CLERK BY , DEPUTY CLERK C:\MvFilcs\iuly 17corr, wpd \ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Ralph K. Smith, do solemnly swear (or affirm) that I will support the Constitution ofthe United States of America and the Constitution ofthe Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as President of the Greater Roanoke Transit Company for a term of one year from July 17, 2000, and until my successor has been duly appointed and qualified, according to the best of my abilit (~d~ I \ ~ -\:~ ixcx: \.JLL Subscribed and sworn to before me this ~ day of ..9X'<'V 2000. ARTHUR B. CRUSH, III, CLERK ~~~~~ , DEPUTY CLERK ';-N - r.\1\,I"J;';1...,,\;nl,,17,..n....".....~ , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 24. 2000 The Honorable William H. Carder Vice-President Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Carder: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, July 17, 2000, you were appointed as Vice-President of the Greater Roanoke Transit Company for a term of one year from the date of Y9ur appointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were appointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, /J /h~ j.r~- Mary F. Parker Secretary MFP:lo Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 C:\MyFilcs~uly 17corr, wpd , Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, William H. Carder, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Vice-President of the Greater Roanoke Transit Company for a term of one year from July 17, 2000, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God.) '. ' Subscribed and sworn to before me this _ day of 2000. ARTHUR B. CRUSH, III, CLERK BY , DEPUTY CLERK C'\MvFilel\iulv 17C01T. wod , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 24, 2000 James D. Ritchie, Sr. Assistant Vice-President of Operations Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Ritchie: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, July 17, 2000, you were reappointed as Assistant Vice- President of Operations of the Greater Roanoke Transit Company for a term of one year ~rom the date of your appointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Bu'ilding prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. ~e~ j.~ Mary F. Parker Secretary MFP:lo Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 ' C:\MyFilcsljuly 17corr, wpd ,.r~ \ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, James D. Ritchie, Sr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbentu pon me as Assistant Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from July 17, 2000, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God.) Subscribed and sworn to before me this _ day of 2000. ARTHUR B. CRUSH, III, CLERK BY , DEPUTY CLERK C:lMyFilesljuly 17corr, wpd c~ , (~IT~{ ,~ ,t i ' '00 JUL 27 P 3 :37 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: 'I; James D. Ritchie, Sr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Vice-President of Operations ofthe Greater Roanoke Transit Company for a term of one year from July 17, 2000, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God.) ~~ f2xL~1 &.. Subscribed and sworn to before me this z:z day Of~ 2000. ARTHUR B. CRUSH, III, CLERK BY ~ --<.{ /Y\ ~ ,DEPUTY CLERK C:\MvFiles\iutv 17OOlT. woo ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 24, 2000 James D. Grisso L Treasurer Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Grisso: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, July 17, 2000, you were reappointed as Treasurer of the Greater Roanoke Transit Company for a term of one year from the date of your appointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing . copy of the Virginia Freedom of Information Act. . Sih'~JP~ Mary F. Parker Secretary MFP:lo Enclosure Co lMyFiles\julyl7corr, wpd .:,:;J.' ~ ".J,~ ~ ~li Oath or Affirmation of Office \ :J Commonwealth of Virginia, City of Roanoke, to-wit: I, James D. Grisso, do solemnly swear (or affirm) that I will support the Constitution ofthe United States of America and the Constitution ofthe Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as_Treasurer of the Greater Roanoke Transit Company for a term of one year from July 17, 2000, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God.) Subscribed and sworn to before me this _ day of 2000. ARTHUR B. CRUSH, III, CLERK BY , DEPUTY CLERK C:\MyFiles\july 17C01T, wpd ~ Oath or Affirmation of Office d o Commonwealth of Virginia, City of Roanoke, to-wit: c... c= ;- N -.J :J;;::o 23 N I, James D. Grisso, do solemnly swear (or affirm) that I will support the Constitulion of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Treasurer of the Greater Roanoke Transit Company for a term of one year from July 17, 2000, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God.) Subscribed and sworn to before me this ~ 7 day of h 2000. ARTHUR B. CRUSH, III, CLERK BY ~./i.~~' , DEPeTY CLERK t'.,) -....11 -< ."., "Tl ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 24, 2000 Jesse A. Hall Assistant Treasurer Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Hall: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, July 17, 2000, you were reappointed as Assistant Treasurer of the Greater Roanoke Transit Company for a term of one year from the date of your appointment and un,til your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. - Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, ' /J . /h '"'q J -r ~'"- Mary F. Parker Secretary MFP:lo Enclosure c: IMyFilcs\july 17COIT, wpd ~ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jesse A. Hall, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and thatl will faithfully and impartially discharge and perform all the duties incumbent upon me . as Assistant Treasurer of the Greater Roanoke Transit Company for a term of one year from July 17, 2000, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God.) Subscribed and sworn to before me this _ day of 2000. ARTHUR B. CRUSH, III, CLERK ~ BY , DEPUTY CLERK C:\MyFiles~uJy 1700rr, wpd . GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 24, 2000 Mary F. Parker Secretary Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Parker: At-a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, July 17, 2000, you were reappointed as Secretary of the Greater Roanoke Transit Company for a term of one year from the date of your appointment and until your successor has been duly appointed and qualified.. . Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, 0~Jf. ~ Sandra H. Eakin Assistant Secretary SHE:lo Enclosure C:\MyFilesljuly 17COtT. wpd . Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Mary F. Parker, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Secretary of the Greater Roanoke Transit Company for a term of one year from July 17, 2000, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God.) Subscribed and sworn to before me this _ day of 2000. ARTHUR B. CRUSH, III, CLERK BY , DEPUTY CLERK C:\MvFiles\iulv 17corr, wpd . GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 24, 2000 Darlene L. Burcham Vice-President of Operations Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, July 17, 2000, you were reappointed as Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from the date of your appointment and until your successor has. been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. rh~ Mary F. Parker Secretary ;.L Sincerely, MFP:lo Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 C:\MyFil..~uly 17corr, wpd .. Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Darlene L. Burcham, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from July 17,2000, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God.) Subscribed and sworn to before me this _ day of 2000. ARTHUR B. CRUSH, III, CLERK BY I DEPUTY CLERK r.\ uvlm_\inlv 17cnrr.wnd ~ GREATER ROANOKE TRANSIT COMPANY August 21, 2000 -- 1 :00 p.m., or immediately following recess of the 2:00 p.m. City Council Session " Council Chamber AGENDA v< Call to Order. The meeting convened at 4:25 p.m. 2. Roll Call. All Present: Burcham, Ritchie, Hackworth, Grisso, Morgan, Holdren, and Parker. 3. Approval of Minutes: Special Meeting of June 5, 2000 and Regular Meeting of July 17, 2000. Motion of Mr. Hudson, seconded by Mr. Harris. 4. Reports of Officers: a. General Manager: 1. Management Letter dated August 21, 2000. Received and filed. 2. A report ofthe General Manager requesting authorization to enter into a lease agreement with ICG NetAhead, Inc., effective retroactive to August 14, 2000, for office space in the Campbell Court Transportation Center. Adopted Resolution. Mr. Harris and Mr. Hudson (7-0) I- f 3. Financial Reports for the months ending June 30,2000 and July 31, 2000. Received and filed. 5. Other Business: 6. Adjournment. 4:30 p.m. ,. GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS August 15, 2000 Ralph K. Smith, President William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt. Dear Members of the Board: There will be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, August 21,2000, at 1 :00 p.m.; however, if a previously scheduled 12:15 p.m., meeting extends beyond 1 :00 p.m., the regular meeting of the GRTC Board of Directors will convene immediately following recess of the 2:00 p.m., City Council meeting. The meeting will be held in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. Sincerely, 1.~ A~ v1V1ary F. Parker Secretary MFP:na pc: Darlene L. Burcham, Vice-President of ' Operations, GRTC William M. Hackworth, General Counsel, GRTC James D. Grisso, Treasurer, GRTC Kit B. Kiser, Assistant City Manager for Operations David A. Morgan, General Manager, Valley Metro, P.O. Box 13247, Roanoke, Virginia 24032 , GREATER ROANOKE TRANSIT COMPANY August 21, 2000 -- 1 :00 p.m., or immediately following recess of the 2:00 p.m. City Council Session Council Chamber AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of Minutes: Special Meeting of June 5, 2000 and Regular Meeting of July 17, 2000. 4. Reports of Officers: a. General Manager: 1. Management Letter dated August 21, 2000. 2. A report ofthe General Manager requesting authorization to enter into a lease agreement with ICG NetAhead, Inc., effective retroactive to August 14, 2000, for office space in the Campbell Court Transportation Center. 3. Financial Reports for the months ending June 30,2000 and July 31, 2000. 5. Other Business: 6. Adjournment. ~.~~~~' VALLEY METRO Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va. 24032 54Q.982.()305 MANAGEMENT LETTER August 21, 2000 GRTC Extends Lease . GRTC and Comprehensive Computer Solutions, Incorporated (CCS) have agreed to a one-year extension of the lease for 888 square feet on the second floor of Campbell Court, that CCS leases from GRTC. The original Lease Agreement datt!d Septem~r 1, 1999, was for one year, and allows for up to two one year extensions. CGS;~4her space for their Roanoke area sales and service office. ...-:-... d l..:.... 0 ....< :::;::. c::: c;") --0. G\ \J N ,- --" Vi '_." . , \~. GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS August 24, 2000 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032, Dear Mr. Morgan: I am enclosing copy of a Resolution authorizing execution of a lease agreement with ICG Netahead, Inc., for certain space in the Campbell Court Transportation Center for a telecommunications switch and modem equipment and colocation site for a three-year term, with the option to renew for up to two additional one-year terms, upon mutual agreement ofthe parties, beginning retroactive to August 14, 2000, and upon certain other terms and conditions, as more particularly set forth in a report to the Board of Directors under date of August 21,2000. The abovereferenced measure was adopted by the Board of Directors ofthe Greater Roanoke Transit Company at a regular meeting which was held on Monday, August 21,2000. A'~1~ Mary F. Parker Secretary MFP:sm Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC James D. Grisso, Treasurer, GRTC Kit B. Kiser, Assistant City Manager for Operations H:\AgendaOO\August 21.wpd ~ fi.I,' \...~ BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING EXECUTION OF A LEASE AGREEMENT WITH ICG NETAHEAD, INC. FOR SPACE IN THE CAMPBELL COURT TRANSPORTATION CENTER BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company ("GRTC") that the General Manager is authorized to execute for and on behalf of GRTC, upon form approved by the General Counsel, a lease with ICG NetAhead, Inc. for certain space in the Company's Campbell Court Transportation Center for a telecommunications switch and modem equipment and colocation site for a three year term, with the option of renewal for up to two additional one year terms upon mutual agreement of the parties, beginning retroactively on August 14, 2000, and upon certain other terms and conditions as more fully set out in the report to this Board dated August 21, 2000. . ~) ATTEST: ~ 0p~.Leta~ {';~.;;~""":m0?'0Vlfi'~i1F*~'WX21t4r<%~%%kWw;.i'Wd~'''. ilif;W'. :"@tii;&prjMt#t;tfit'4_;:;;;;&'#+",,=fu~__ VALLEY METRO Greater Roanoke Transit Company Board of Directors Meeting Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 August 21 , 2000 Ralph K. Smith, President and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Campbell Court Lease Background: . The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W., and leases office space within the facility. GRTC currently leases 409 square feet of space on the second floor to ICG NetAhead, Inc. (ICG), a successor to Netcom Online Communication Services, Inc., under a five (5) year lease which expired on August 13, 2000. ICG has continued as a Lessee under the same terms and conditions of the prior lease pending the GRTC's Board approval of a new Lease Agreement as set forth below. ICG uses the space to operate a computerized telecommunications switch and modem equipment and colocation site. In April of this year, GRTC contacted the tenant to discuss entering into a new lease for the same space upon expiration of the current lease under which the current lease rate is $10.71 per square foot. After lengthy negotiations with the Tenant's property management company, and proper review by GRTC's General Counsel, GRTC's staff and ICG have agreed to a Lease Agreement under the terms set forth below. . As part of this new Lease Agreement, with prior written permission of the General Manager, ICG has permission to install up to a5 ton additional HVAC unit and equipment, install a 18" microwave dish antenna on the roof, reinforce the floor capacity, install a generator plug on the exterior of the building, install a battery backup system, install a dry pipe pre-action sprinkler system, and install its own security system. , . Ralph K. Smith, President and Members of the Board of Directors Campbell Court Lease August 21,2000 Page 2 Consideration: Enter into a three (3) year lease, with up to two (2) one year extensions beginning retroactively on August 14,2000, with ICG NetAhead, Inc. for the 409 square foot space located on the second floor at 31-E Campbell Avenue, Roanoke, Virginia, which will provide for the items mentioned above. The yearly lease rates would be as follows: Year one $11.78/sq. ft. X 409sq. ft. = $4,818.02/year Year Two $12.25/sq. ft. X 409sq. ft. = $5,010.25/year Year Three $12.75/sq. ft. X 409sq. ft. = $5,214.75/year Option year one $13.25/sq. ft. X 409sq. ft. = $5,419.25/year Option year two $13.75/sq. ft. X 409sq. ft. = $5,623.75/year . Recommendation: Board of Directors authorize the General Manager to enter into a lease agreement with ICG NetAhead, Inc. effective retroactively to August 14, 2000, as summarized above and in form approved by Legal Counsel. Respectfully submitted, ,-< -2~'if- David A. Morgan General Manager c. Vice President of Operations Treasurer Secretary Legal Counsel . ,', GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Twelve Months Ending June 30, 2000 100% OF THE YEAR IS PAST FYOO FY99 FYOO ACTUAL ACTUAL BUDGET % OF FY 00 06/30/00 06/30/99 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,332,649.15 $1,317,585.52 $1,267,940.00 105,10% Advertising Revenue 107,970.90 50,972.58 45,500.00 237.30% Non-Transportation Revenues 281,902.47 237,133.12 245,535.00 114,81% Total Income 1,722,522,52 1,605,691,22 1,558,975.00 110.49% OPERATING EXPENSES Labor - Hourly & Salary 2,037,143,72 1,945,829.91 2,076,353.00 98,11 % Fringe Benefits 549,528.15 662,791.50 755,542.00 72.73% Services 291,512.12 281,163.50 295,634.00 98,61% Materials & Supplies 548,500.34 413,752.41 487,856.00 112.43% Utilities 131,455.18 120,750,33 129,089.00 101.83% Insurance Costs 155,358.23 180,478.49 221,816.00 70.04% Purchased Transportation 311,035.18 285,549.91 336,630,00 92.40% Miscellaneous Expenses 23,546.95 36,761.29 34,705.00 67,85% Total Expenses 4,048,079,87 3,927,077.34 4,337,625.00 93.32% Net Loss (2,325,557,35) (2,321,386.12) (2,778,650.00) 83.69% Local Grants 599,145,65 1,105,235,95 902,389.00 66.40% State Grants 899,791,00 877,168.00 890,000,00 101.10% Federal Grants 986,261.00 708,455.00 986,261.00 100.00% . Total Subsidies 2,485,197.65 2,690,858,95 2,778,650.00 89.44% Net Income (loss) 159,640.30 369,472.83 . ::a ~ ~ :x= ~ ~ ~ :; ~ ~ ~~,..~~ >- ~ < . . '" '" '" N ... ~ ..., ... o == f-< Z o :;: ... == f-< 0: o ... '" U ;:: -- 7- ;:: <( 0: ... "" o U f-< 0: '-' f-< '" "" '" ~ ~ f-< '" '" "' '" g e; <( ;.. '" S g: ..., ... '" Z '" :; ~ ~ g ::; ~ :I: ... f-< '-' S ~ G ... N ~ ;.. '" ~ ~ .... Oil g "" '" <( N 0: '" i ~ '" '" ... '" ... ~ ~ ~ u '" '" '" Q '" ~ ~ f-< '" g ; '" Iii ;.. .... <( z ..: .... ..: u ;:: '" ;:: <( t;; ~ '" of :6 .... "" .... "l .... ~ '" ... ~ .... :t '" .... .... .... '" ~ N N .... .... ~ '" ~ .... .... .... ~ g: ~ .... ~ ;.. ..: Q oi '" "" o -.., '" '" ..: "" ~ ~ o >'. ~ ~ ~ '" .... ~ ,.: .... ~ g ~ '" ;t ~ ~ '" .... ::> ~ ... 1! ~ '" .... 1! ~ :. .,; 00 ~ ~ ~ g t. ~ ~ t- ~ ~ '" 0: "' o ::: ;.. <( "" ;;; 0: ::> o ::: > ~ ?; ~ ~ :;i ~ .... ..; '" ~ ... ..; '" ~ ~ ~ ~ ~ ..; '" ~ N '" ~ ~ :;i ~ ..; '" ~ ... N :;i ~ :;i ~ t. ... ;:! 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'" r-- V') \C II'l 00 01 01 ClO ~ 0 ~ ~ _ co.. ~;;' '" -",~'~ .,.., ~ :..: ~ "" ... 1-< <( '" '" ... ... ....l a ~ ~ ~ ~ 5 ~ ~ ~ ~ ~ g ~ :; ~ ~ ~ ~ j ~ ;5 ~ ..J ~ i.J '" f-< ..0( .( ~ ~ ~ ~ ~ or, ... ~ ~ ~ x .. ~ '" 1-< Z ... '" Q tI'.l f-< U j z; u .0( '< <( U .J ;;. "" .. ~ < ~ '" 0 0 .. '" U .J .J .J <( <( .. .... .... .... 000 1-< .... 1-< , . . . VARIANCE REPORT For the Period 7/1/99 - 6/30/00 STATISTICAL ANALYSIS Complaints/OperatinQ Dav decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES Materials and Supplies are overbudget because of the increase in the cost of fuel. All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $139.53 and year to date total of $15,924.49. , GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Month Ending July 31, 2000 8% OF THE YEAR IS PAST FY 01 FYOO FY 01 ACTUAL ACTUAL BUDGET % OF FY 01 07/31/00 07/31/99 TOTAL BUDGET OPERATING INCOME Operating Revenue $116,932.98 $118,139.42 $1,350,732.00 8,66% Advertising Revenue 13,316.40 3,166.67 125,400.00 10.62% Non-Transportation Revenues 23,046,29 20,056.45 256,269,00 8.99% Total Income 153,295.67 141,362,54 1,732,401.00 8.85% OPERATING EXPENSES Labor - Hourly & Salary 181,589.57 182,467.88 2,278,189,00 7.97% Fringe Benefits 39,881,57 57,267.93 838,451.00 4.76% Services 21,398.47 22,420.45 305,164,00 7.01% Materials & Supplies 42,048,96 36,393.39 664,981.00 6,32% Utilities 10,615,09 8,907,87 127,589,00 8.32% Insurance Costs 13,158.40 12,889.30 163,224,00 8.06% Purchased Transportation 25,638.21 24,634,09 470,000.00 5.45% Miscellaneous Expenses 4,765.83 3,969.95 29,740.00 16.02% Total Expenses 339,096.10 348,950.86 4,877,338.00 6.95% Net Loss (185,800.43) (207,588.32) (3,144,937.00) 5.91% Local Grants 79,461,18 75,498,52 977,640.00 8,13% State Grants 87,557,00 74,983.00 1,050,689.00 8,33% Federal Grants 93,050.67 82,188.42 1 ,116,608.00 8.33% . 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'" .. ~ ~ 8 .. 0:: U :;l :;l :;l ... ... ... 000 ... ... ... ~ . . . t VARIANCE REPORT For the Period 7/1/00 STATISTICAL ANALYSIS All Miles/Accidents increased because of a decrease in the number of accidents All Miles/Roadcalls decreased because of an increase in the number of roadcalls compared to the average. Complaints/Operatinq Dav decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $3,059.00 and year to date total of $3,059.00. ~. GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS September 14, 2000 Ralph K. Smith, President William D. Bestpitch William H. Carder C, Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F, Wyatt Dear President Smith and Members of the Board: Please be advised that due to lack of new business items, the regular meeting of the Greater Roanoke Transit Company Board of Directors for September 18, 2000, will be cancelled. sn;~ j f~ Mary F, Parker Secretary MFP:sm o pc: Darlene L. Burcham, Vice President of Operations, GRTC James D, Ritchie, Sr., Assistant Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC James D, Grisso, Treasurer, GRTC Kit B. Kiser, Assistant City Manager for Operations David A. Morgan,'General Manager, Valley Metro, p, 0, Box 13247, Roanoke, Virginia 24032 H:\GRTC.OO\Seplember. Cancel.wpd :/ ~ , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS October 12, 2000 Ralph K. Smith, President William D. Bestpitch William H. Carder C, Nelson Harris W. Alvin Hudson, Jr. William White, Sr, Linda F, Wyatt Dear President Smith and Members of the Board: This is to advise you that there will be a regular meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, October 16, 2000, at 1 :45 p.m., in the Governor's School Lecture Hall at Patrick Henry High School, 2102 Grandin Road, S. W" City of Roanoke, Virginia. r;;1~j~ Mary F. Parker Secretary MFP:sm '~. .-ria,; pc: Darlene L. Burcham, Vice President of Operations, GRTC James D, Ritchie, Sr., Assistant Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC James D. Grisso, Treasurer, GRTC Kit B. Kiser, Assistant City Manager for Operations David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.OO\Meeting Notice.wpd " GREATER ROANOKE TRANSIT COMPANY October 16, 2000 -- 1 :45 p.m. Patrick Henry High School Governor's School Lecture Hall AGENDA 1. Call to Order, 2, Roll Call. 3. Approval of Minutes: Regular Meeting of August 21, 2000, 4. Reports of Officers: a. General Manager: 1, A report recommending acceptance of the bids submitted by Gillig Corporation to supply ten standard floor City transit buses and Sonny Merryman, Inc., to supply two low floor City transit buses, 2. A report recommending approval of the revised fiscal year 2000-2001 operating budget. 3. Financial Report for the month ending August 31, 2000. 5. Secretary: a. A report recommending appointment of Stephanie M, Moon as Assistant Secretary of the Greater Roanoke Transit Company, 6. Other Business, 7, Adjournment. \ " GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS November 1 , 2000 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am enclosing copy of resolutions accepting the bids of Gillig Corporation to supply ten standard floor city transit buses, in the amount of $2,409,310.00, and Sonny Merryman, Inc., to supply two low floor city transit buses, in the amount of $520,000.00, to the Greater Roanoke Transit Company, upon certain terms and conditions; authorizing the General Managerto execute the requisite contract for such buses; and rejecting all other bids made to Greater Roanoke Transit Company for said buses, The abovereferenced measures were adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Monday, October 16, 2000. Sincerely, 0 /It ""l' J T ~I.A.~ Mary F. Parker Secretary MFP:vbc Enclosures (' pc: Darlene L. Burcham, Vice-President of Operations, GRTC James D. Grisso, Treasurer, GRTC Assistant City Manager for Operations , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS November 1, 2000 Ms. Heidi LeMaire Orion Bus Industries 350 Hazelhurst Road Mississauga, Ontario Canada L5J4T8 Dear Ms. LeMaire: I am enclosing copy of a Resolution accepting the bid of Gillig Corporation to supply ten standard floor city transit buses, in the amount of $2,409,31 0,00, to the Greater Roanoke Transit Company, upon certain terms and conditions; authorizing the General Manager to execute the requisite contract for such buses; and rejecting all other bids made to Greater Roanoke Transit Company for said buses. The abovereferenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Monday, October 16, 2000, On behalf of the President and Members of the Board of Directors, I would like to express appreciation for submitting your bid on theabovedescribed equipment. s~~ ;7 p~ Mary F. Parker Secretary MFP:jms Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. 0, Box 13247, Roanoke, Virginia 24032 13'.~ . )i\,; ;1'''''',;,' :, .., ,%7C:~'ff' .00 OCT . . VALLEY METRO Greater Roanoke Transit Company Board of Directors Meeting Greater Roanoke Transit Company P,O. Box 13247 Roanoke, Va. 24032 540-982-0305 October 16, 2000 Ralph K. Smith, President and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Contracts for purchase of ten standard floor and two low floor city transit buses Background: The Greater Roanoke Transit Company has applied for and received grants from the Federal Transit Administration (FT A) and the Virginia Department of Rail and Public Transportation (VDRPT) in an amount that totals $3,120,000.00. This amount includes $436,800.00 in required local matching funds that are available through previous appropriations and GRTC retained earnings. These grants have been awarded for the purpose of procuring ten 35-foot standard floor replacement city transit buses, and two additional 35-foot low floor city transit buses. The ten standard floor buses are to replace ten 1988 model buses which have exceeded their useful life under the guidelines established by the FT A, and the two low floor buses are to be used on the expanded downtown service. In June of this year GRTC issued an Invitation for Bids for the apove referenced buses, and options for up to an additional twelve buses, to be used in the future for replacement of ten 1991 buses which is anticipated to take place in FY 2002. Two bids were received for the standard floor buses. Gillig Corporation was the lowest responsive and responsible bidder on the standard floor city transit buses with a bid of $240,931.00 per bus, with an option for GRTC, in its discretion, to purchase up to an additional twelve 35-foot standard floor city transit buses pursuant to the price formula (which addresses increased costs) as set forth in the bid specifications. Sonny Merryman, Inc. was the only bidder for the two low floor city transit buses with a bid of $260,000.00 per bus, with an option for GRTC, in its discretion, to purchase up to an additional twelve 35-foot low floor city transit buses pursuant to the price formula (which addresses increased costs) as set forth in the bid specifications, and its bid was responsive and in accordance with the specifications. The total cost for the twelve buses is $2,929,310.00. The remaining $190,690.00 from the above funds can be used by GRTC for other FT A approved capital items in the future. . . . '\ Ralph K. Smith, President and Members of the Board of Directors Contract for purchase of twelve city transit buses October 16,2000 Page 2 Consideration: Authorization is needed for the General Manager to enter into two contracts, one with Gillig Corporation for the purchase of ten 35-foot standard floor city transit buses, and one with Sonny Merryman, Inc. for the purchase of two 35-foot low floor city transit buses, and the associated options as referenced above. Recommendation: Board of Directors accept the bids as set forth above and authorize the General Manager to enter into two Contracts, one with Gillig Corporation for the purchase of ten 35-foot standard floor city transit buses in the amount of $2,409,310.00 and another contract with Sonny Merryman, Inc. for the purchase of two 35-foot low floor city transit buses for $520,000.00, and the associated options as summarized above, and in a form approved by Legal Counsel. Respectfully submitted, .___~ l..:J~ - David A. Morgan General Manager c. Vice President of Operations Treasurer Secretary Legal Counsel p~j- BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION ACCEPTING THE BID OF GILLIG CORPORATION TO SUPPL YTENSTANDARDFLOORCITYTRANSITBUSES TO THE GREATER ROANOKE TRANSIT COMPANY, UPON CERTAIN TERMS AND CONDITIONS AND AWARDING A CONTRACT THEREFOR; AUTHORIZING GRTC'S GENERAL MANAGER TO EXECUTE THEREQillSITE CONTRACT FOR SUCH BUSES; AND REJECTING ALL OTHER BIDS MADE TO GRTC FOR SUCH BUSES. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. The bid of Gillig Corporation, in the amount of$2,409,310.00 for supplying to GRTC ten 35 foot standard floor city transit buses, with an option for GRTC, in its discretion, to purchase up to an additional twelve 35 foot standard floor city transit buses pursuant to the price formula (which addresses increased cost!!) as set forth in the bid specifications, as is more particularly set forth in the General Manager's report dated October 16, 2000, to this Board, such bid being in full compliance with GRTC's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in GRTC's Offices, be and ishereby ACCEPTED, 2. The General Manager is hereby authorized, on behalf of GR TC, to execute the requisite contract with the successful bidder, based on its proposal made therefor and GRTC's specifications made therefor, said contract to be in such form as is approved by the General Counsel. 3, Any and all other bids made to GRTC for the aforesaid buses are hereby REJECTED, and the Secretary is directed to notify each such bidder and to express to each GRTGs appreciation for such bid, ATTEST: Secretary . H: \GRTC\GILLIG. RES ~ (\ 1,,-, fA ., I" BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION ACCEPTING THE BID OF SONNY MERRYMAN, INC. TO SUPPLY TWO LOW FLOOR CITY TRANSIT BUSES TO THE GREATER ROANOKE TRANSIT COMPANY, UPON CERTAIN TERMS AND CONDITIONS AND AWARDING A CONTRACT THEREFOR; AUTHORIZING GRTC'S GENERAL MANAGER TO EXECUTE THE REQUISITE CONTRACT FOR SUCH BUSES; AND REJECTING ALL OTHER BIDS MADE TO GRTC FOR SUCH BUSES. BE IT RESOLVED by the Board of Directors ofthe Greater Roanoke Transit Company as follows: 1. The bid of Sonny Merryman, Inc" in the amount'of$520,000.00 for supplying to GRTC two 35 foot low floor city transit buses, with an option for GRTC, in its discretion, to purchase up to an additional twelve 35 foot low floor city transit buses pursuant to the price formula (which addresses increased costs) as set forth in the bid specifications, as is more particularly set forth in the General Manager's report dated October 16, 2000, to this Board, such bid being in full compliance with GRTC's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in GRTC's Offices, be and is hereby ACCEPTED, 2. The General Manager is hereby authorized, on behalf ofGRTC, to execute the requisite contract with the successful bidder, based on its proposal made therefor and GRTC's specifications made therefor, said contract to be in such form as is approved by the General Counsel. 3, Any and all other bids made to GRTC for the aforesaid buses are hereby REJECTED, and the Secretary is directed to notify each such bidder and to express to each GRTC's appreciation for such bid, ATTEST: Secretary, H:\GRTC\GILLIG,RES , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS November 1, 2000 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: Your report recommending approval of the revised fiscal year 2000-2001 operating budget, was before the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Monday, October 16, 2000. On motion, duly seconded and unanimously adopted, the Board concurred in the recommendation. Sincerely, ~ 0~e( ~ Secretary MFP:vbc pc: Darlene L. Burcham, Vice-President of Operations, GRTC James D. Grisso, Treasurer, GRTC Assistant City Manager for Operations VALLEY METRO Greater Roanoke Transit Company Board of Directors Meeting Roanoke, Virginia Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va, 24032 540-982.0305 October 16, 2000 Ralph K. Smith, President and Members of the Board of Directors Dear President Smith and Members of the Board: Subject: Revised Fiscal Year 2000-2001 Operating Budget . Background: On June 19, 2000, The Board of Director's received a report from the budget review committee, which consisted of Treasurer Jim Grisso, Vice-President of Operations Darlene Burcham, Board members Nelson Harris and Alvin Hudson, recommending approval of the Greater Roanoke Transit Company's Fiscal Year 2000-2001 operating budget. After reviewing the report the Board voted to adopt said budget. The approved budget included the addition of one new route which serves the downtown business and education district from the Roanoke Civic Center with one bus every twenty minutes. At the time GRTC management had applied to the Virginia Department of Rail and Public Transportation (VDRPT) for a demonstration grant, which would provide temporary funding for the new downtown service. However, approval of that grant application had not been received by the time the proposed FY 2000-2001 budget required approval. Since that time VDRPT has awarded GRTC the demonstration grant that includes $215,689.00 in operating funds (including a $55,000.00 local match) and $520,000.00 in capital funds (including a $75,000.00 local match) to purchase two additional buses. The total local share of $130,000.00 was previously approved by the city council on August 7,2000. . , . Ralph K. Smith, President and Members ,of the Board of Directors Revised Fiscal Year 2000-2001 Operating Budget October 16, 2000 Page 2 . . Consideration: With the award of the demonstration grant, GRTC is able to provide ten-minute frequency on the downtown service, which will encourage increased ridership and reduce downtown traffic and parking congestion. The attached revised operating budget of $4,877,881.00 reflects necessary revenue and expenditure changes related to the state and local cost shares of the downtown shuttle service. The revised budget requires the approval of the Board of Directors. Recommendation: Board of Directors approve the attached revised fiscal year 2000-2001 operating budget as submitted by the General Manager. Respectfully submitted, ~=t=~_ David A. Morgan General Manager c. Vice President of Operations Treasurer Secretary . Legal Counsel . ' . , . GREATER ROANOKE TRANSIT COMPANY PROPOSED BUDGET SUMMARY FY 01 . FY 01 APPROVED FY 01 PROPOSED BUDGET BUDGET % DIFFERENCE REVENUES PASSENGER REVENUES 1,350,732 1,350,732 0.00% ADVERTISING 125,400 125,400 0.00% INTEREST 30,000 30,000 0.00% OTHER REVENUES 226,269 226,269 0.00% TOTAL REVENUES 1,732,401 1,732,401 0.00% EXPENSES LABOR 2,250,537 2,278,189 1.23% FRINGE BENEFITS 825,295 838,451 1.59% SERVICES 298,094 298,094 0.00% MATERIALS & SUPPLIES 648,100 672,594 3.78% UTILITIES 127,589 127,589 0.00% INSURANCE 163,104 163,224 0.07% MISCELLANEOUS 499,740 499,740 0.00% TOTAL EXPENSES 4,812,459 4,877,881 1.36% DEFICIT (3,080,058) (3,145,480) 2.12% SUBSIDIES FEDERAL 1,116,608 1,116,608 0.00% STATE 890,000 1,050,689 18.05% OTHER LOCAL 73,000 73,000 0.00% CITY OF ROANOKE 1,000,450 905,183 -9.52% TOTAL SUBSIDIES 3,080,058 3,145,480 2.12% . 1 . . . \ GREATER ROANOKE TRANSIT AGENCY OPERATING REVENUE PROJECTED FY 01 APPROVED PROPOSED FY 01 BUDGET FY 01 BUDGET % DIFFERENCE PASSENGER REVENUE ADULT FARES 850,000 850,000 0.00% SENIOR CITIZEN FARES 63,000 63,000 0.00% STUDENT FARES 11,400 11,400 0.00% MONTHLY - DISCOUNT 82,000 82,000 0.00% MONTHLY - BASIC 90,000 90,000 0.00% WEEKLY - BASIC 182,000 182,000 0.00% WEEKLY - DISCOUNT 7,632 7,632 0.00% OTHER PRIMARY FARES 26,000 26,000 0.00% STAR FARES 4,680 4,680 0.00% MONTHLY - STAR 34,020 34,020 0.00% TTL PASSENGER REVENUE 1,350,732 1,350,732 0.00% OTHER REVENUE ADVERTISING INCOME 125,400 125,400 0.00% RENTAL OF BUILDINGS 147,569 147,569 0.00% INVESTMENT INCOME 30,000 30,000 0.00% OTHER MISC INCOME 8,500 8,500 0.00% MANAGEMENT FEE INCOME 30,000 30,000 0.00% PARKING INCOME 40,200 40,200 0.00% TOTAL OTHER REVENUE 381,669 381,669 0.00% TOTAL OPERATING INCOME 1,732,401 1,732,401 0.00% ? . . . , GREATER ROANOKE TRANSIT AGENCY OPERATING REVENUE PROJECTED FY 01 APPROVED PROPOSED FY 01 BUDGET FY 01 BUDGET % DIFFERENCE TOTAL EXPENSES 4,812,459 4,877,881 1.36% ) NET INCOME BEFORE SUBSIDIES (3,080,058) (3,145,480) 2.12% SUBSIDIES FEDERAL 1,116,608 1,116,608 0.00% STATE 890,000 1,050,689 18.05% CITY 1,000,450 905,183 -9.52% OTHER SAlEM,VINTON 73,000 73,000 0.00% TOTAL SUBSIDIES 3,080,058 3,145,480 2.12% "l \ . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/00 - 6/30/01 . FYOl BUDGET FYOl BUDGET % Difference TRANSPORTATION LABOR HOURLY EMPLOYEES 1,324,408 1,352,060 2.09% SALARY EMPLOYEES 237,684 237,684 0.00% TOTAL LABOR 1,562,092 1,589,744 1.77% FRINGES FICA 131,984 134,281 1.74% PENSION 51,759 52,660 1.74% GROUP HEALTH INSURANCE 177,476 183,419 3.35% DENTAL INSURANCE 2,195 2,195 0.00% LIFE INSURANCE 11,263 11,407 1.28% DISABILITY INSURANCE 12,390 12,390 0.00% SUTA 1,004 1,004 0.00% FUTA 3,833 3,833 0,00% WORKMEN'S COMPENSATION 33,340 34,340 3.00% HOLIDAY 45,600 46,786 2,60% PAID DAYS OFF 111,629 112,541 0.82% OTHER PAID ABSENCES 5,963 6,236 4.58% UNIFORMS 23,000 23,500 2,17% OTHER FRINGE BENEFITS 2,439 2,439 0.00% TOTAL FRINGE BENEFITS 613,875 627,031 2,14% APPROVED PROPOSED . 4 " . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/00 - 6/30/01 FYO 1 BUDGET FYOI BUDGET % Difference MATERIALS & SUPPLIES FUEL 296,366 300,983 1.56% FUEL - STAR 27,000 27,000 0.00% OIL 7,200 7,750 7.64% OTHER LUBRICANTS 8,487 8,487 0.00% TIRES & TUBES 30,939 30,939 0.00% TICKETS, TRANSFERS 11,400 11,400 0.00% TOTAL 381,392 386,559 1.35% TOTAL TRANSPORTATION 2,557,359 2,603,334 1.80% APPROVED PROPOSED . . 1\ " , . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/ I /00 - 6/30/01 . FYOI BUDGET FYOI BUDGET % Difference MAINTENANCE LABOR HOURLY EMPLOYEES 268,484 268,484 0.00% SALARY EMPLOYEES 166,415 166,415 0.00% TOTAL LABOR 434,899 434,899 0.00% FRINGES FICA 35,180 35,180 0.00% PENSION 13,796 13,796 0.00% GROUP HEALTH INSURANCE 40,456 40,456 0.00% DENTAL INSURANCE 1,254 1,254 0.00% LIFE INSURANCE 1,915 1,915 0.00% DISABILITY INSURANCE 1,631 1,631 0.00% SUTA 274 274 0,00% FUTA 1,064 1,064 0.00% WORKMEN'S COMPENSATION 8,706 8,706 0.00% HOLIDAY 7,126 7,126 0.00% PAID DAYS OFF 17,220 17,220 0.00% OTHER PAID ABSENCES 619 619 0.00% UNIFORMS 14,689 14,689 0.00% OTHER FRINGE BENEFITS 280 280 0.00% TOTAL FRINGE BENEFITS 144,210 144,210 0.00% APPROVED PROPOSED . ,., , . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/00 - 6/30/01 . FYOI BUDGET FYOI BUDGET % Difference SERVICES CONTRACT MAINT-RADIO 4,524 4,524 0.00% CONTRACT MAINT-l 108 18,058 18,058 0,00% CONTRACT MAINT - CC 8,613 8,613 0,00% TOTAL SERVICES 31,195 31,195 0.00% MATERIALS & SUPPLIES FUEl-SERV VEH 5,500 5,500 0.00% TIRES & TUBES -SERV VEH 800 800 0.00% PARTS-NON STOCK 6,490 6,490 0.00% PARTS-REV VEH 163,180 182,257 11.69% PARTS-OTHER 4,200 4,200 0.00% REVENUE CLEANING SUPP 1,110 1,360 22.52% PARTS-FAREBOX 400 400 0.00% JANITORIAL SUPPLIES 8,947 8,947 0.00% MAT & SUPPLIES - 1108 15,454 15,454 0,00% MAT & SUPPLIES - CC 11,935 11,935 0.00% TOTAL MATERIALS & SUPPLIES 218,016 237,343 8.86% APPROVED PROPOSED . 7 . '-\ '" . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/00 - 6/30/01 FYOI BUDGET FYOI BUDGET % Difference INSURANCE PHYSICAL DAMAGE - 1108 6,517 6,517 0.00% PHYSICAL DAMAGE-CC 5,332 5,332 0.00% PHYSICAL DAMAGE-VEH 34,572 34,692 0.35% BOilER/MACHINERY-I 108 BOilER/MACHINERY -CC TOTAL INSURANCE 46,421 46,541 0.26% TOTAL MAINTENANCE 874,741 894,188 2.22% APPROVED PROPOSED . . R ", , . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/00 " 6/30/01 . FY01 BUDGET FY01 BUDGET % Difference ADMINISTRATIVE LABOR SALARY EMPLOYEES 253,546 253,546 0.00% TOTAL LABOR 253,546 253,546 0.00% FRINGES FICA 19,396 19,396 0.00% PENSION 18,606 18,606 0.00% GROUP HEALTH INSURANCE 19,663 19,663 0.00% DENTAL INSURANCE 2,822 2,822 0.00% LIFE INSURANCE 1,231 1,231 0.00% SUTA 130 130 0.00% FUTA 504 504 0.00% WORKMEN'S COMPENSATION 3,483 3,483 0.00% UNIFORMS 1,375 1,375 0.00% TOTAL FRINGE BENEFITS 67,210 67,210 0.00% APPROVED PROPOSED . 9 '\ . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/00 - 6/30/01 . FY01 BUDGET FY01 BUDGET % Difference SERVICES MANAGEMENT SERVICES 221,700 221,700 0.00% AUDIT FEES 12,000 12,000 0.00% LEGAL FEES 2,000 2,000 0.00% CONTRACT MAINTENANCE 13,945 13,945 0.00% CONTRACT SERVICES 17,254 17,254 0.00% TOTAL SERVICES 266,899 266,899 0.00% MATERIALS & SUPPLIES SCHEDULES, MAPS 7,000 7,000 0.00% TRAINING 7,070 7,070 0.00% GENERAL OFFICE 17,000 17,000 0.00% PRINTING SAFETY 17,622 17,622 0,00% PRINTING - RIDES HARING TOTAL 48,692 48,692 0.00% UTILITIES TELEPHONE 16,000 16,000 0,00% ELECTRICITY 30,000 30,000 0.00% WATER & SEWER 6,300 6,300 0.00% GAS 23,000 23,000 0.00% ELECTRIClTY-CC 38,089 38,089 0.00% WATER & SEWER - CC 7,000 7,000 0.00% GAS - CC 7,200 7,200 0.00% TOTAL 127,589 127,589 0.00% APPROVED PROPOSED . 10 ('~ . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/00 - 6130/0 I . FYOI BUDGET FYOI BUDGET % Difference INSURANCE GENERAL L1AB - VEHICLES 101,725 101,725 0,00% GENERAL L1AB-GARAGE KEEP 1,915 1,915 0.00% GENERAL LIABILITY - 1108 1,603 1,603 0.00% GENERAL LIABILITY - CC 1,603 1,603 0.00% GENERAL L1AB - UMBRELLA 1,088 1,088 0.00% FIDELITY - DIRECTORS 7,150 7,150 0.00% FIDELITY - EMPLOYEES 1,599 1,599 0.00% TOTAL INSURANCE 116,683 116,683 0.00% STAR CONTRACT FEE 470,000 470,000 0,00% MISCELLANEOUS DUES & SUB 5,130 5,130 0.00% TRAVEL & MTGS 11,525 11,525 0.00% BAD DEBT EXPENSE 200 200 0.00% ADVERTISING 3,250 3,250 0.00% POSTAGE 5,100 5,100 0.00% OTHER MISC EXPENSES 4,535 4,535 0.00% TOTAL MISCELLANEOUS 29,740 29,740 0,00% TOTAL ADMINISTRATIVE 1,380,359 1,380,359 0.00% TOTAL ALL DEPARTMENTS 4,812,459 4,877,881 1.36% APPROVED PROPOSED . 11 ~t\S~' . .. P f"/,'\If\ \,1 t. IE:. ,_ ~ ""I", .. .%t,L~ ~.!t"f,<_ ''.:' q r; F; C \ 12.'\ i ~ t;;Lr.(, ,~, ,-, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA . '00 OC112 A81tPe 7th day of August, 2000. No. 34999-080700. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General, Civic Center and Transportation Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 General, Civic Center and Transportation Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: . General Fund Appropriations Nondepartmental Transfers to Other Funds (1-3) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $64,733,839 62,704,232 Civic Center Fund Appropriations Civic Center - Operating (4-5). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,242,850 Revenues Nonoperating Transfers from 'General Fund (6). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 913,703 878,703 . , Transportation Fund . Appropriations Transfers to Other Funds Transfer to GRTC - Shuttle Service (7). . . . . . . . . , . , . . . . . . . . . . . , . , $ 1,078,183 130,000 Revenues Nonoperating Transfer from General Fund (8). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 761,358 761,358 1) Transfer to Civic Center Fund {001-250-931 0-9505) $ 7,800 2) Transfer to Transportation Fund (001-250-9310-9507) 130,000 3) Transfer to Capital Projects Fund {001-250-931 0-9508) (137,800) 4) Expendable Equipment {005-550-21 05-2035) 4,200 5) Building Maintenance {005-550-21 05-7050) 3,600 6) Transfer from General Fund (005-11 0-1234-0951 ) 7,800 7) Transfer to GRTC - Shuttle Service (007 -540-8240-9542) 130,000 . 8) Transfer from General Fund (007-110-1234-1037) 130,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. A^:~ ;.{L City Clerk. . . . . l, ". .'.. ,"' M! l:ll'TY' r::; '00 OPERATING INCOME Qperating Revenue Advertising Revenue Non-Transportation Revenues Total Income OPERATING EXPENSES Labor - Hourly & Salary Fringe Benefits Services Materials & Supplies Utilities Insurance Costs Purchased Transportation Miscellaneous Expenses Total Expenses Net Loss Local Grants State Grants Federal Grants Total Subsidies Net Income (loss) VE_';:~ lqGREAliER ROANOKE TRANSIT COMPANY . 'j ''-'' , Comparative Income Statement For the Two Months Ending August 31, 2000 1 2 A 8 :;l~% OF THE YEAR IS PAST FY 01 FY 00 ACTUAL ACTUAL 08/31/00 08/31/99 FY 01 BUDGET TOTAL O/OOFFY01 BUDGET $230,713.41 24,632.80 46,032,30 301,378.51 $234,999.84 6,333.33 49,022,38 290,355.55 $1,350,732.00 125,400.00 256,269,00 1,732,401.00 17.08% 19.64% 17.96% 17.40% 346,136.33 340,181,33 2,278,189.00 15.19% 92,413.91 105,145,88 838,451.00 11.02% 43,933,23 45,960,27 305,164,00 14.40% 99,057,33 76,178.44 664,981.00 14.90% 20,428.07 18,411.38 127,589.00 16,01% 26,355,80 26,502,61 163,224,00 16,15% 53,638,21 50,634.09 470,000.00 11.41% 10,702.93 6,935.80 29,740.00 35,99% 692,665,81 669,949.80 4,877,338,00 14,20% (391,287.30) (379,594,25) (3,144,937.00) 12.44% 156,857.02 150,255.11 977,640,00 16.04% 175,114.00 149,966.00 1,050,689.00 16,67% 186,101.34 164,376,84 1,116,608.00 16.67% 518,072.36 464,597.95 3,144,937.00 16.4 7% 126,785.06 85,003.70 ,. -"'\, t) .... 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'" ~ 0\ fP) ~ f ::: t ~ ~ I(l : a ~ ~ ~ ~ ~ ~:- 5 ~ ~ ~ ~ 'If :tl ~ ~ ::: oq. ~ C1I :;; =: g ~ Cl ~ E ~ 5 ::: =:::: ~IO~~ ~ 0\ &: ~ .., ".., ~ ~ ~ ~ l'l .. f-< '" i <II ~ <II ;! p ~ ~~~;~ !:! ~ '" ~ ~ ;.\ .. co or> ~ i M N N or> N " N ;.\ ::: Q ... .., ~ ~ ~ ~ u ~ ; -< u ..:l ;. ~ ~ l:! ~ 8 ~ ~ ~ f-< f-< f-< 000 f-< f-< f-< ~ . . . \: ; ~' I .00 OGTvk~'AW2r?REPoRT For the Period 8/31/00 STATISTICAL ANALYSIS All Miles/Accidents increased because of a decrease in the number of accidents All Miles/Roadcalls decreased because of an increase in the number of roadcalls compare? to the average. Complaints/OperatinQ Dav increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $.00 and year to date total of $3,059.00. ~. , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS November 1, 2000 Ms, Stephanie M. Moon Deputy City Clerk Roanoke, Virginia Dear Ms. Moon: At a regular meeting of the Greater Roanoke Transit Company, Board of Directors, which was held on Monday, October 16, 2000, you were appointed as Assistant Secretary of the Greater Roanoke Transit Company for a term of one year from October 16, 2000, and until your successor has been duly appointed and qualified. /' Attached you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue,S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. 7he~jf/~ Mary F. Parker Secretary MFP:vbc Attachment '~ COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Mary F, Parker, Secretary, and as such Secretary of the Greater Roanoke Transit Company, Board of Directors, and keeper of the records thereof, do hereby certify that at a regular meeting of the Board of Directors which was held on the sixteenth day of October, 2000, STEPHANIE M. MOON was appointed as Assistant Secretary of the Greater Roanoke Transit Company for a term of one year from October 16, 2000, and until her successor has been duly appointed and qualified. Given under my hand and the Seal of the Greater Roanoke Transit Company this first day of November, 2000. rA~ ;L Secretary ~ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit I, Stephanie M, Moon, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Secretary of the Greater Roanoke Transit Company for a term of one year from October 16, 2000, and until my successor has been duly appointed and qualified, according to the best of my ability. So help me God, Subscribed and sworn to before me this _ day of 2000. ARTHUR B, CRUSH, III, CLERK BY , DEPUTY CLERK ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS October 12, 2000 Ralph K. Smith, President William D. Bestpitch William H, Carder C, Nelson Harris W, Alvin Hudson, Jr, William White, Sr. Linda F. Wyatt Dear President Smith and Members of the Board: Sandra H. Eakin, Assistant Secretary of the Greater Roanoke Transit Company, retired\on September 1,2000, \. \ Accordingly, it is requested that the Board of Directors appoint Stephanie M, Moon as\ Assistant Secretary. \ I /h~ J,v ~ Mary F. Parker Secretary MFP:sm H:\GRTC.OO\Appointment of Assistant Secretary.wpd ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS November 14, 2000 Ralph K. Smith, President William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear President Smith and Members of the Board: This is to advise you that there will be a regular meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, November 20,2000, at 1 :45 p.m., in the Emergency Operations Center Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. ~~ j-f~ Mary F, Parker Secretary MFP:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC James D. Ritchie, Sr., Assistant Vice President of Operations, GRTC William M, Hackworth, General Counsel, GRTC James D. Grisso, Treasurer, GRTC David A. Morgan, General Manager, Valley Metro, P. 0, Box 13247, Roanoke, Virginia 24032 H:\GRTC.OO\Meeting Notice.wpd ~ v -. GREATER ROANOKE TRANSIT COMPANY November 20, 2000 -- 1 :45 p.m. Emergency Operations Center Conference Room AGENDA 1 . Call to Order. 2. Roll Call. 3. Approval of Minutes: Regular Meeting of October 16, 2000. 4. Reports of Officers: a. General Manager: 1. Management Letter dated November 20,2000. 2. Financial and Operating Report for the month of September, 2000. 3. A report recommending execution of a lease agreement with the Better Business Bureau of Western Virginia, Inc., for certain office space in the Campbell Court Transportation Center. 4. A report recommending termination of a lease agreement with Environmental Chemical Associates, Inc., and execution of a lease agreement with Family Preservation Services, Inc., for certain space in the Campbell Court Transportation Center. 5. Other Business. 6. Adjournment. r.\-r-\( MANAGEMENT LETTER Npvember 20, 2000 GRTC Annual Safety Awards Banquet 4.a.1. VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 On November 19,2000, the Greater Roanoke Transit Company will hold its annual Safety Awards Banquet. This year the event will be held at the Patrick Henry Hotel. Management is pleased to report that there will be 5 special awards given at this year's banquet. There will be four bus operators who will receive awards for driving one million miles without a preventable accident. Those operators are Laura W. Payne, Arnetta F. Saunders, Janice L. Woods and W. E. Collins. 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C> l"" ... ~ C> C> C> >( ... ~ C> C> C> l'I ... ~ g l"" >( > ... ~ C> C'l C> ~ C> en ..; > ;:: ~ ::: ~ 0 2: C'l ..; l'I == en l'I ... ~ C> C> ::: C> .. l'I :Il > ;J <: n ~ ::: ~ ::: ~ 0 0 0 ~ ~ ::: ~ C'l == ;:: ~ = l'I ~ . . . V ARrANCE REPORT For the Period 9/30/00 STATISTICAL ANALYSIS Revenue Passenoers/Ooer Dav increased because of the increased volume of passengers on the downtown express. All Miles/Accidents decreased because of a decrease in the number of accidents compared to the average. All Miles/Roadcalls increased because of a decrease in the number of roadcalls compared to the average. Comolaints/Ooeratina Dav increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $93.00 and year to date total of $3,152.00. /- ~' GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS November 29,2000 David A. Morgan General Manager Valley Metro Roanoke, Virginia Dear Mr. Morgan: I am attaching copy of a resolution authorizing execution of a lease agreement with the Better Business Bureau of Western Virginia, Inc., for space in the Campbell Court Transportation Center, for a business office and consumer counseling service site for a term of three years, with the option of renewal for up to two additional one-year terms, upon mutual agreement of the parties, beginning on December 1, 2000, and upon certain terms and conditions. The abovereferenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Monday, November 20,2000, Sincerely () !rl~j-r~ Mary F. Parker Secretary MFP:sm Attachment pc: Darlene L. Burcham, Vice President of Operations, GRTC H:\Agenda,OO\November 20 correspondence,wpd "'~ fJ~ II BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING EXECUTION OF A LEASE AGREEMENT WITH THE BETTER BUSINESS BUREAU OF WESTERN VIRGINIA, INC. FOR SPACE IN THE CAMPBELL COURT TRANSPORTATION CENTER BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company ("GRTC") that the General Manager is authorized to execute for and on behalf of GRTC, upon form approved by the General Counsel, a lease with the- Better Business Bureau of Western Virginia, Inc. for certain space in the Company's Campbell Court Transportation Center for a business office and consumer counseling service site for a three year term, with the option of renewal for up to two additional one year terms upon mutual agreement of the parties, beginning on December 1, 2000, and upon certain other terms and conditions as more fully set out in the report to this Board dated November 20,2000. ATTEST: Mary F. Parker, Secretary 4.a.3. Greater Roanoke Transit Company Board of Directors Meeting VALLEY METRO November 20,2000 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 Ralph K. Smith, President and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Campbell Court Lease Background: . The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W., and leases office space within the facility. GRTC currently leases 2,304 square feet of space on the second floor to the Better Business Bureau of Western Virginia, Inc. (BBB), under a five (5) year lease which expired on October 31,2000, but which continues on a month to month basis pending the Board's approval of a new lease. The BBB uses the space to operate a business office and consumer counseling service. In August of this year, GRTC contacted the BBB to discuss entering into a new lease for the same space upon expiration of the current lease under which the current lease rate is $9.46 per square foot. After negotiations with the BBB, and proper review by GRTC's staff, GRTC and the BBB have agreed to a Lease Agreement under the terms set forth below. Consideration: Enter into a three (3) year lease, with up to two (2) one year extensions upon mutual agreement of the parties, beginning on December 1, 2000, with the Better Business Bureau of Western Virginia, Inc. for the 2,304 square foot space located on the second floor at 31-G Campbell Avenue, Roanoke, Virginia. The yearly lease rates would be as follows: Year one $ 9.75/sq. ft. X 2,304sq. ft. = $22,464.00/year Year Two $10.25/sq. ft. X 2,304sq. ft. = $23,616.00/year . Year Three $10.75/sq. ft. X 2,304sq. ft. = $24,768.00/year Option year one $11.20/sq. ft. X 2,304sq. ft. = $25,804.80/year Option year two $11.65/sq. ft. X 2,304sq. ft. = $26,841.60/year . . . " Ralph K. Smith, President and Members of the Board of Directors Campbell Court Lease November 20,2000 Page 2 The BBB requested modifications of two items in GRTC's standard lease. One modification limits the BBB's indemnity obligation to GRTC only to the Leased Premises or the BBB's negligent actions. The second provides that GRTC could be liable for damage to the BBB's property caused by GRTC's negligent acts. GRTC's insurance policy provides coverage for the second item. GRTC's General Manager recommends these modifications be accepted by the Board. Recommendation: Board of Directors authorize the General Manager to enter into a lease agreement with the Better Business Bureau of Western Virginia, Inc. effective December 1, 2000, as summarized above and in a form approved by Legal Counsel. ' Respectfully submitted, .~~.;;? -- David A. Morgan General Manager c. Vice President of Operations Treasurer Secretary Legal Counsel \ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS November 29, 2000 David A. Morgan General Manager Valley Metro Roanoke, Virginia Dear Mr. Morgan: I am attaching copy of a resolution authorizing termination of a lease agreement with Environmental Chemical Associates, Inc., and execution of a lease agreement with Family Preservation Services, Inc., for space in the Campbell Court Transportation Center for a business office and counseling service site for a term of 16 months, with the option of renewal for up to three additional one-year terms, upon mutual agreement of the parties, beginning on December 1, 2000, and upon certain terms and conditions. The abovereferenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Monday, November 20,2000, ~r~lP~ Mary F. Parker Secretary MFP:sm Attachment pc: Darlene L. Burcham, Vice President of Operations, GRTC H:\Agenda,OO\November 20 correspondence,wpd ~ {J,]I , ~ BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE TERMINATION OF A LEASE AGREEMENT WITH ENVIRONMENTAL CHEMICAL ASSOCIATES INCORPORATED AND THE EXECUTION OF A LEASE AGREEMENT WITH FAMILY PRESERVATION SERVICES, INC. FOR SPACE IN THE CAMPBELL COURT TRANSPORTATION CENTER BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company (uGRTC") that: 1. The General Manager is authorized to execute for and on behalf of GRTC, upon form approved by the General Counsel, a Termination Agreement with Environmental Chemical Associates Incorporated as more fully set forth in the report to this Board dated November 20,2000. 2. The General Manager is authorized to execute for and on behalf of GRTC, upon form approved by the General Counsel, a Lease Agreement with Family Preservation Services, Inc. for certain space in the Company's Campbell Court Transportation Center for a business office and counseling service site for a sixteen month term, with the option of renewal for up to three additional one year terms upon mutual agreement of the parties, beginning on December 1, 2000, and upon certain other terms and conditions as more fully set forth in the report to this Board dated November 20, 2000. ATTEST: MaryF. Parker, Secretary ~ \ CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S,w., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254] Fax: (540) 853-1145 Council Members: William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr, Linda F. Wyatt RALPH K. SMITH Mayor November 27, 2000 ". Mayor Ralph K. Slmith . William H, Cardeft C. Nelson Harris r . W, Alvin Hudson;:' Linda F. Wyatt { Dear Committee Members: \ I I I I I) This is to advise you of a meeting of the Greater Roanoke Transit Company Audit Committee of Roanoke City Council to be held Monday, December 4, 2000, in the Municipal Auditing Conference Room at 11 :00 a.m. This conference room is located in Municipal Building - North, on the 5th floor, in room 508. A copy of the agenda for this meeting and related materials are enclosed. In order to expedite the meeting, please review these items and contact Mr. Bird in advance if you have any questions. We will have an opportunity for questions during the meeting. Sincerely, WJ!1J (i)~! William White, Sr. Chairman, Audit Committee c: William D. Bestpitch, Council Member Mr. Robert H. Bird, Municipal Auditor Ms. Darlene L. Burcham, City Manager Mr. James D. Grisso, Director of Finance Mr. William M. Hackworth, City Attorney Mr. David Morgan, General Manager, GRTC i/Mrs. Mary F. Parker, City Clerk Mr. Brian C. Shearer, KPMG I / / / ! I I C , AGENDA Greater Roanoke Transit Company Audit Committee December 4, 2000 11 :00 a.m. 1. CALL TO ORDER: 2. EXTERNAL AUDITS: KPMG Audit Reports: A. GRTC - Transit Operations Financial Statements - 6/30/00 B. GRTC - Report to Board of Directors - 6/30/00 C. Southwestern Virginia Transit Management Company, Inc. Retirement Plan Financial Statements and Schedules - 12/31/99 D. Southwestern Virginia Transit Management Company, Inc. Retirement Plan - Letter to Pension Committee - 12/31/99 3. UNFINISHED BUSINESS: None 4. NEW BUSINESS: None 5. ADJOURNMENT: