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Home My WebLink About01/16/01 - 11/14/02 , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 9, 2001 Ralph K. Smith, President William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt ,/ Dear President Smith and Members of the Board: This is to advise you that there will be a regular meeting of the Board of Directors of the Greater Roanoke Transit Company on Tuesday, January 16, 2001, at 1 :00 p.m., in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. , Sincerely, IJ ^~J.~ Mary F. Parker Secretary MFP:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC James D. Ritchie, Sr., Assistant Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC . James D. Grisso, Treasurer, GRTC . David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.01\Meeting Notice.wpd , GREATER ROANOKE TRANSIT COMPANY January 16, 2001 -- 1 :00 p.m. Council Chamber AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of Minutes: Regular Meeting of November 20, 2000. 4. Reports of Officers: a. General Manager: 1. Financial and Operating Report for the months of October and November, 2000. 2. A report recommending authorization to file applications requesting the maximum operating assistance from the Federal Transit Administration and the Virginia Department of Rail and Public Transportation for fiscal year 2001-02. 3. A report recommending appointment of a Budget Review Committee for fiscal year 2001-02. 4. Other Business. 5. Adjournment. \. ?~~~~~l\1Fn "'; GREATER ROANOKE-TRANSrrCOMPANY Comparative Income Sta~tement . . For the Four Months Ending October 31, 2000 33%'Sf THpl ifEf'-R IS !11t)Sl':j c; l t..,.!! 1: ..J 'I ~.. ' FY01 FYOO FY01 ACTUAL ACTUAL BUDGET % OF FY 01 10/31/00 . 10/31/99 TOTAL BUDGET OPERATING INCOME Operating Revenue $458,259.58 $456,856.38 $1,350,732.00 33.93% Advertising Revenue 48,375.60 22,208.15 125,400.00 38.58% Non-Transportation Revenues 96,255.91 89,571.97 256,269.00 37.56% Total Income 602,891.09 568,636.50 1,732,401.00 34.80% OPERATING EXPENSES Labor - Hourly & Salary 670,635.18 661,596.81 2,278,189.00 29.44% Fringe Benefits 209,191.79 206,649.17 838,451.00 24.95% Services 89,582.42 90,176.65 305,164.00 29.36% Materials & Supplies 214,989.15 162,597.34 665,524.00 32.30% Utilities 38,011.63 36,393.33 127,589.00 29.79% Insurance Costs 55,393.99 51,277.51 163,224.00 33.94% Purchased Transportation 100,621.25 113,~6.96 470,000.00 21.41% Miscellaneous Expenses 12,736.47 11,9 5.39 29,740.00 42.83% Total Expenses 1,391,161.88 1,334,203.16 4,877,881.00 28.52% Net Loss (788,270.79) (765,566.66) (3,145,480.00) 25.06% Local Grants 311,534.94 299,676.53 978,183.00 31.85% State Grants 350,228.00 299,932.00 1,050,689.00 33.33% . Federal Grants 411,867.17 328,753.68 1,116,608.00 36.89% Total Subsidies 1,073,630.11 928,362.21 3,145,480.00 34.13% Net Income (loss) 285,359.32 162,795.55 . , ~ tl ::: :>:: ... :>:: <.:> z ~ ; ::;: ~ ~ ~ 0 0 ~ ::;: e: ::;: u ;> <( " ... 0 ~ 0 ti :;; 0 :>:: ... !Z <.:> 0 ~ ::;: ~ ::: <( " ... '" 0 ::oJ 0 '" :;; ~ .. ... '" ~ '" ~ ;:l <.:> ;:l <( ~ ~ ~ '" 0 z 0 ;:l :;; ., . ~ g ~ ~ . ... 0 iil 0 .. :;; <( :>:: u 0 ~ ~ ::;: ~ " <( g ;:l " :;; '" !: ~ ~ 0 ~ ~ ., " '" '" ~ ::oJ '" u '" 0 Cl ~ " " '" ... '" '" '" ~ ::oJ ~ ~ 0 ~ ~ == " !Z '" '" 0 '" 0 '" ::oJ ti ~ ~ ~ 0 " 0 ... '" U ~ 1= <( !ii <.:> ~ ~ '" .. 0 u lil <.:> . ~ ~ ~ ~ ~ ~ '" ~ ~ '" ~ :2 '" ~ ;1. ., ~ '" '" on :1 0 ~ = ..; '" ;1. ~ :3 ; on on ~ ~ ~ '" 00 '" ~ '" '" ~ ~ '" '" ... ~ ~ ~ ~ ~ '" ;: " ., ~ ;1. ... ., 0 ... ... ~ 0 ~ "l ., = .; ;; ;: ;1. ~ on '" 0 '" ., ~ ~ '" ~ "I ~ "l ... ~ " on i '" ~ ~ ... ~ '" .. ::, at "1 ~ ~ '" ~ ;: " '" '" ;1. ~ '" '" ;!! 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'" ~ ; ~ ~ ::: e:!: ~ 0. ~ :. .... ;: , IIf). t 0. ~ ~ Vl ~ a ~ ~ t ~ ~ ~ ~ ~ e e ~ '" '" ~ ~ ~ ~ ~ 0. ~ o '" 0 ~B~o~ e e ~ ~ \Q ~ ~ ...: 0-. ..... iii' Q\ CI'I e ell '" ~ '" ~ ~ ~ ... l;l ~ ~ ~ ~ "" o 0 ;-. ~ on ... ~ ~ ..... ~ ~ ... ... ~ ... ... ;!j 1'1 ~ ::: ... '" 0 - '" '" - .. '" " '" ... '" ~ z ~ CIl r.n ~ ~ ~ ;. ~ )1 f ~ 8 ~ ~ ~ 000 ~ ~ ~ ~ . . . VARIANCE REPORT For the Period 10/31/00 STATISTICAL ANALYSIS All Miles/Accidents increased because of a decrease in the number of accidents compared to the average. Complaints/OperatinQ Day decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $3,152.00. rc. GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Five Months Ending November 30,2000 42% OF THE YEAR IS PAST FY01 FYOO FY01 ACTUAL ACTUAL BUDGET % OF FY 01 11/30/00 11/30/99 TOTAL BUDGET OPERATING INCOME I Operating Revenue $567,037.00 $564,998.46 $1,350,732.00 41.98% Advertising Revenue 59,072.00 29,886.30 125,400.00 47.11% Non-Transportation Revenues 120,088.56 110,210.60 256,269.00 46.86% Total Income 746,197.56 705,095.36 1,732,401.00 43.07% OPERATING EXPENSES Labor - Hourly & Salary 921,084.09 816,666.64 2,278,189.00 40.43% -Fringe Benefits 273,280.29 235,302.57 838,451.00 32.59% Services 115,796.79 115,409.41 305,164.00 37.95% Materials & Supplies 270,695.77 205,329.62 665,524.00 40.67% Utilities 49,595.16 45,432.69 127,589.00 38.87% Insurance Costs 69,342.29 64,153.76 163,224.00 42.48% Purchased Transportation 125,543.40 140,875.76 470,000.00 26.71% Miscellaneous Expenses 16,384.12 12,841.26 29,740.00 55.09% Total Expenses 1,841,721.91 1,636,011.71 4,877,881.00 37.76% Net Loss (1,095,524.35) (930,916.35) (3,145,480.00) 34.83% Local Grants 389,215.23 375,269.14 978,183.00 39.79% State Grants 437,785.00 374,915.00 1,050,689.00 41.67% . Federal Grants 504,918.34 410,942.10 1,116,608.00 45.22% Total Subsidies 1,331,918.57 1,161,126.24 3,145,480.00 42.34% Net Income (loss) 236,394.22 230,209.89 . ~ ~ '" ::: :>:: ... == u <.:> ~ ~ ~ ~ ~ ~ z 0 0 ~ :;; e: :;; u ;> <( . " '" ~ g ~ :;; 0 z :>:: '" ~ (.l z ~ 0 ::;: ~ ::: <( " ... 0 '" 0 0 g :;; " Jol '" 0 ::oJ 0 '" :;; t: '" '" ~ '" 0 ;:l 0 <.:> :;; ;:l <( ~ ~ . ... 0 ~ 0 :;; ~ 0 0 ::oJ :;; ~ ~ ~ == u g ~ 0 ... ::oJ ~ 0 ; ~ '" !: ~ g ~ :;; ., C> 0 0 ... " " Jol ~ '" ~ ::oJ tl z Jol ~ Cl ~ " '" '" 0 ::oJ ~ ::oJ ~ e 0 z " ~ ell U 1= '" ~ ... ell Cl ~ ~ U S . ~ ~ ~ ~ ;1. ::; ~ ... vi ~ :i ~ ~ ~ ~ ~ g: '" '" '" .. ... ~ ~ = .. on '" ~ ~ '" ~ on ; "i .. ~ ::f ~ ... 2 :; '" '/. ; .. '" '" '" '" :1 ~ "! ;; ~ 0 '" ~ " .. ... ~ ~ '" 0- ;! 3 ~ 0 ~ = ... " ~ .. '" ~ ~ !ii. t=: .. 5 "! ~ ::J := "I 0 " .. '" ~ '/. on '" 0 :Ii ~ ~ '" ~ "! '" '" " 0 '" 0 '" ... .. ~ ~ ... " .. ::, ~ at " "1 "! 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S - :} i \0 ~ ~ ~ .... :: ~ o ..... ~ rn ~ ~ ~ ..c : ~ ~ M ~ ~ ... "0 5 r;; ~ ~ ~ ~ ~ ~ ! ~ .~ ~ ~ ::l ~ ~ 00 ~;: ~ ~ ~ ~. ..... r--;: ~ o == ~ ~ 0 ~ == '" )< 0: .: ~ ~ !5 ~ ~ ~ ~ ~ '" ~ ~ ~ ~ 0 0 ~ ; ~ ~ ~ 5 ;l ;l ell ~ ~ ~ ~ ~ M : ~ ~ ~ ~ ~ ~ 10 00 ~ ..... ~ 5 ~ = g ~ ~ ~ ! :. :.~ ~ E ~ ~ ~ ~:= M lit') ClO :c It). ::!:_. ~ " ; :: ~ '" 0'" ~-~~~ - ~! ~ ~ ~ ~ 'i ~ t ~ ... ... '" ~ ~ ~.. ~ ~ .... ~ :; ~ ft'I '<C ..... ~ ~ ~ 't : ~ ~ Wl ~ e ~ ~ ~ g ~ ~ ~ ~ ~!_~~ ..: ~.n- o. 0-. ~ o '" 0 ~_a~5 c s: ~ '" '" ~ '" ~ ~ ::oJ ~ ~ ~ ~ o 0 ~ ~ ;:: t"'l ~ I"- :3 ~ :!l ... ... - ;\ ... ::: on ... ., ... ;\ :: ... '" ... ... '" 0 - '" '" - .. '" ~ @ ~ ~ <( U i > ~ ::oJ ~ ~ 8 ~ ~ ~ !5 !5 !5 ~ ~ ~ . . . ."" , VARIANCE REPORT For the Period November 2000 STATISTICAL ANALYSIS Revenue Hours/Pay Hours decreased compared to the average because of the increased number of non-productive hours paid during month. All Miles/Accident decreased because of a decrease in the number of accidents compared to the average. All Miles/Roadcalls increased because of an increase in the number of roadcalls compared to the average. Comolaints/Ooeratino Day increased because of a increase in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $3,152.00. cF ,.' \ I", tt Ef.~'~l!i;~Blimi:!i1M_Ma1i) Greater Roanoke Transit Company Board of Directors Meeting VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982.0305 January 16, 2001 Ralph K. Smith, President and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Federal Transit Administration Operating Assistance, and Commonwealth of Virginia Administrative and Maintenance Assistance for fiscal year 2001-2002. ' . Background: Financial assistance has been provided to GRTC by the Federal Transit Administration (FTA) and the Commonwealth of Virginia Department of Rail and Public Transportation (VDRPT) during previous fiscal years for certain operating, administrative and maintenance expenses. GRTC is eligible for $1,172,204.00 in operating assistance from FTA during fiscal year 2001-2002. This amount of operating assistance is $55,596.00 more than the current fiscal year. In addition, GRTC is eligible for approximately $890,000.00 in operating assistance from the Virginia Department of Rail and Public Transportation, which is the same amount as the current fiscal year. The deadline for filing the applications for the above referenced assistance is March 1, 2001. Consideration: . Authorization is needed from the GRTC Board of Directors for the General Manager to file applications for the maximum financial assistance from FT A and VDRPT, and to accept and execute the necessary grant agreements in a form approved by legal counsel. . . . ~. ~ Ralph K. Smith, President and Members of the Board of Directors Federal Transit Administration Operating Assistance, and Commonwealth of Virginia Administrative and Maintenance Assistance for fiscal year 2001-2002. January 16,2001 Page 2 Recommendation: Board of Directors authorize the General Manager to file applications requesting the maximum operating assistance from FTA and VDRPT for fiscal year 2001- 2002, and to accept and execute the necessary grant agreements in a form approved by legal counsel. c. Vice President of Operations Legal Counsel Treasurer Secretary Respectfully submitted, ~~~- David A. Morgan General Manager Report # 01-106 r:::J .~ MARY F. PARKER, CMC City Clerk W. Alvin Hudson William White, Sr. Darlene L. Burcham James D. Grisso CITY OF ROANOKE OFFICE OF CITY CLERK. 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@ci.roanoke.va.us L, STEPHANIE M. MOON Deputy City Clerk January 18, 2001 File #55 Dear Ms. Burcham and Gentlemen: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company on Tuesday, January 16, 2001, you were appointed as members of the fiscal year 2001- 2002 Budget Review Committee. MFP/ssh AY~ g f~ . Mary F. Parker, CMC City Clerk pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 . H:\Agendas 2001 \Corresp Jan 18 2001.wpd """_~.!!i;!fu~~ VALLEY METRO Greater Roanoke Transit Company Board of Directors Meeting Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 January 16, 2001 Ralph K. Smith and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Appointment of Fiscal Year 2001-2002 Budget Review Committee Background: . Annually management prepares a proposed operating budget for the next fiscal year's operation of the transit system. This proposed budget requires approval by the Board of Directors. In order to review the proposed budget, a budget review committee has been established by the Board of Directors. The budget review committee is usually comprised of two (2) members of the Board, and two (2) Officers of the company. The fiscal year 2000-2001 Budget Review Committee was composed of the following: Rev. C. Nelson Harris, Board Member W. Alvin Hudson, Board Member James D. Grisso, Treasurer Darlene L. Burcham, Vice-President of Operations Consideration: Board of Directors appoint two (2) members of the Board and two (2) Officers of the company to serve as the Fiscal Year 2001-2002 Budget Review Committee. By doing so, this will ensure policy direction by the Board on funding and operational issues, and allow for the development, review and adoption of the GRTC budget prior to completion of the City of Roanoke's budget. . '\ . . . Ralph K. Smith, President and Members of the Board of Directors Appointment of Fiscal Year 2001-2002 Budget Review Committee January 16, 2001 Page 2 Recommendation: Board of Directors appoint two (2) members of the Board and two (2) Officers of the company to serve as the Fiscal Year 2001-2002 Budget Review Committee to review the proposed budget. Respectfully submitted, ~~?~- David A. MoFQ2 General Manager Report # 01-105 c. Vice-President of Operations Treasurer Secretary Legal Counsel . (, -. '.. GREATER ROANOKE TRANSIT COMPANY February 20, 2001 -- 1 :00 p.m. Council Chamber AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of Minutes: Regular Meeting of January 16, 2001. 4. Reports of Officers: a. General Manager: 1. Management Letter dated February 20, 2001. 2. Financial and Operating Reports for the months of December, 2000, and January, 2001. 3. A report recommending authorization to enter into a contract, in a form to be approved by General Counsel, with Unified Human Services Transportation Systems, Inc., d/b/a RADAR, for management and operation of GRTC's STAR Complementary Paratransit Service. 4. Other Business. 5. Adjournment. '/;IL. I. t' fYY FF1r.~r VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982.0305 MANAGEMENT LETTER February 20, 2001 Rideshariol! Prol!ram GRTC is meeting this month with representatives from the Roanoke Valley-Alleghany Regional Commission (RV ARC) and the Virginia Department of Rail and Public Transportation (VDRPT) in efforts to develop, operate and maintain a Regional Ridesharing Program. . The Rideshare Program helps commuters choose the travel option which best suits their needs based on points of origin, destination, schedule, and travel pattern. By doing so, the number of vehicles and the emissions they produce will be reduced. This service is offered free of charge. It is anticipated that the area served by this service will include the counties of Roanoke, Alleghany, Botetourt and Craig, the towns of Covington, Clifton Forge, Vinton, and the Cities of Roanoke and Salem. It is also the intention ofVDRPT to coordinate this effort with the ride sharing efforts in Lynchburg and the New River Valley. . .~ 4, ~ . :2 . ("... ',..; GREATER ROANOKE TRANSIT COMPANY ''''' V Comparative Income Statement . For the Six Months Ending December 31,2000 f'p '')0 50% OF THE YEAR IS PAST '01 14 ({...t.. FY01 FYOO FY01 ACTUAL ACTUAL BUDGET % OF FY 01 12/31/00 12/31/99 TOTAL BUDGET OPERATING INCOME Operating Revenue $687,430.09 $678,180.38 $1,350,732.00 50.89% Advertising Revenue 73,444.40 38,894.45 125,400.00 58.57% Non-Transportation Revenues 145,266.21 137,056.62 256,269.00 56.69% Total Income 906,140.70 854,131.45 1,732,401.00 52.31% OPERATING EXPENSES Labor - Hourly & Salary 1,080,621.27 1,049,319.49 2,278,189.00 47.43% Fringe Benefits 330,864.58 284,067.86 838,451.00 39.46% Services 137,668.48 138,190.78 305,164.00 45.11 % Materials & Supplies 316,417.49 249,530.04 665,524.00 47.54% Utilities' 66,252.45 59,187.73 127,589.00 51.93% Insurance Costs 83,290.59 77,030.01 163,224.00 51.03% Purchased Transportation 151,802.45 167,592.90 470,000.00 32.30% Miscellaneous Expenses 17,579.75 13,580.51 29,740.00 59.11 % Total Expenses 2,184,497.06 2,038,499.32 4,877,881.00 44.78% Net Loss (1,278,356.36) (1,184,367.87) (3,145,480.00) 40.64% Local Grants 467,016.35 450,311.09 978,183.00 47.74% State Grants 525,342.00 449,898.00 1,050,689.00 50.00% . Federal Grants 597,969.01 493,130.52 1,116,608.00 53.55% Total Subsidies 1,590,327.36 1,393,339.61 3,145,480.00 50.56% , Net Income (loss) 311,971.00 208,971.74 . .~ (' ") . .... .... .... o 0 Q ~ ~ ~ 8 ~ ~ ; 1; <: ... (') > ~ ~ g '" '" ~ z .... '" ... '" - 0"'''' ~ ;:: ... .. . ... .. ... ... ... ... ... t - w ~ .. . :; ~ ~ ~ 0 ... ... :0 .... .... Q Q ~ ~ ~ ~ ... <: is: '" r:: ~ '" '" '" is: ;:: '" rn ~'" ~ ~ <:: z ~ <:: l"' 110 '" o'l 110 ;s: g 0 ~ ~ ~ en '" 0 '" .. '" ~ ;;l t:l ~ ~ = ~ ~ ~ ... ~ = ::: ..., N ~ ~ ct- ; 'f... ~ E ~ ~ ~ ... go ... e :. = :: ~ ~ ~ ~ :; 0 ........ ~ ri t tool ~ ~ ~ ~... ::i i '" ... :g e ..... 0 N~O\i: :l ;g .... tl :; ~ ~ ! ~ ~ 11 :; i i C> Ei ~ .... ~ ~ .., f t ~ ~ l: _ 8 = e ~ u. .... t ..: '" ~:g...,- -:.... 'fA ~ l ~ ~ i 8 ~ 8 ~ ~ ~ ~ ~ ~ ~ ~ Q 8 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ !:l ~ ~ :>:: '" 0 110 0 o Z <:: 0 <:: ~ :ii =a ~ ~ Ill:>:: '" 0 om.. <:: '" 1:l ~ .... 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'/. . f;l ~ ;:; n M . . . , VARIANCE REPORT For the Period December 2000 STATISTICAL ANALYSIS All Miles/Accident increased because of an increase in the number of accidents compared to the average. All Miles/Roadcalls increased because of an increase in the number of roadcalls compared to the average. Complaints/OperatinQ Dav increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $347.47 and year to date total of $3,526.47. .r .:_~~-'7' GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement .;:" f.,.~ j r" r For the Seven Months Ending January 31, 2001 < r ~''-i; . 58% OF THE YEAR IS PAST FY 01 '01 FE8 14 F'12 :20 FY01 FYOO ACTUAL ACTUAL BUDGET % OF FY 01 01/31/01 01/31/00 TOTAL BUDGET OPERATING INCOME Operating Revenue $795,125.51 $780,959.75 $1,350,732.00 58.87% Advertising Revenue 84,338.40 48,282.60 125,400.00 67.26% Non-Transportation Revenues 170,186.79 159,545.61 256,269.00 66.41 % Total Income 1,049,650.70 988,787.96 1,732,401.00 60.59% OPERATING EXPENSES Labor - Hourly & Salary 1,232,355.97 1,195,886.30 2,278,189.00 54.09% Fringe Benefits 428,508.14 352,567.83 838,451.00 51.11% Services 159,851.75 164,659.49 305,164.00 52.38% Materials & Supplies 375,691.66 290,365.04 665,524.00 56.45% Utilities 90,056.84 71,812.42 127,589.00 70.58% Insurance Costs 97,405.55 89,906.26 163,224.00 59.68% Purchased Transportation 179,802.45 192,753.32 470,000.00 38.26% Miscellaneous Expenses 18,269.94 17,437.37 29,740.00 61.43% Total Expenses 2,581,942.30 2,375,388.03 4,877,881.00 52.93% Net Loss (1,532,291.60) ( 1,386,600.07) (3,145,480.00) 48.71% Local Grants 545,936.18 524,884.86 978,183.00 55.81% State Grants 612,899.00 524,881.00 1,050,689.00 58.33% Federal Grants 736,841.13 575,318.94 1,116,608.00 65.99% . 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'" :: 0 :: '" :g "l "l 0 g;; " " ... '" :;; :J u: i .. n 0 U. t a- 00 0 ... ... 0 ; .. .. 00 ... '" 0 '" "l "l ... ... " > ;:: '" '" '" ... '" ~ a 0 ~ ... '" 1" b ~ 00 !:: .. '" 0 0 ~ .. ... "l "l " ... . ~ ~ ~ u: '" .. ~ ~ ~ 0 b '" 0 ~ .. .. ~ .... .... g; ;: ~ 00 "l 0;. >< > :;: ;l ~ :: I .. ~ ~ t t ~ '" .. fl ~ ~ 0 ~ 00 ~ '" '" :;: '" ~ "l "l ~ "l ~ ~ == ~ Q .. . . . 'II (.., T -v'. '-./ VARIANCE REPORT For the Period January 2001 STATISTICAL ANALYSIS All Miles/Accident increased because of a decrease in the number of accidents compared to the average. All Miles/Roadcalls decreased because of an increase in the number of roadcalls compared to the average. Complaints/OperatinQ Dav decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $3,526.47. '- itL- 3, VALLEY METRO Greater Roanoke Transit Company Board of Directors Meeting Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982.0305 February 20,2001 Ralph K. Smith, President and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject Contract for Paratransit Services Background: . Under the Americans With Disabilities Act (ADA), The Greater Roanoke Transit Company is required to provide curb to curb transportation service to the mentally and physically disabled who are unable to use GRTC's fixed route bus service. To comply with this requirement, GRTC has established STAR (Specialized Transit Arranged Rides) service. This service is required to run the' , same hours as GRTC's fixed route bus service, and to cover an area anywhere within % of a mile from any fixed bus route. GRTC currently contracts with a third party transportation provider, Unified Human Services Transportation Systems, Inc., d/b/a RADAR, to provide the above referenced STAR service, and has done so since its inception in 1991. The provider currently charges GRTC $12.50 per trip. Under the ADA, GRTC can only charge passengers $2.50 per trip, which is twice the basic fare of $1.25. On November 22, 2000, GRTC advertised a Request for Proposals (RFP) for a three-year contract with two one-year options, exercised in the ,sole discretion of GRTC, for Management and Operations of STAR Complementary Paratransit Services. GRTC had requests from six providers for copies of the RFP. On January 17, 2001, the date established for opening of the sealed proposals, only one offeror had submitted a proposal package. Unified Human Services , Transportation Systems, Inc., d/b/a RADAR, submitted a proposal package that was responsive and in accordance with the specifications set forth in the RFP. After negotiations with RADAR the following are the rates that will be applicable to RADAR's contract: . March 1,2001 to February 28,2002 March 1, 2002 to February 28, 2003 March 1, 2003 to February 29, 2004 $12.75 per trip $13.32 per trip $13.85 per trip '~, ~..'. . Ralph K. Smith, President and Members of the Board of Directors Contract for Paratransit Services February 20, 2001 Page 2 The price submitted includes all items of labor, material, tools and equipment necessary to provide STAR service. The compensation for the option years that may be exercised in the sole discretion of GRTC may be adjusted upon mutual agreement of the parties. If GRTC elects to exercise the options, GRTC will give RADAR at least sixty days notice before the expiration of the Contract or any renewal thereof. Consideration: Authorization is needed for the General Manager to enter into a three-year contract with two-one year extensions with Unified Human Services Transportation Systems, Inc., d/b/a RADAR, for management and operations of STAR Complementary Paratransit Service as referenced above. Recommendation: . Board of Directors accept the proposal as set forth above and authorize the General Manager to enter into a contract, in a form approved by General Counsel, with Unified Human Services Transportation Systems, Inc., d/b/a RADAR for management and operations of GRTC's STAR Complementary Paratransit Service as referenced above. Respectfully submitted, ,,' --':::.:> .~ .,,/ " ........,--,- /~.-, David A. Morgan General Manager c. Vice President of Operations Treasurer Secretary Legal Counsel Report # 01-110 . ~ 0--.,1, r~ BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION ACCEPTING THE PROPOSAL SUBMITTED BY UNIFIED HUMAN SERVICES TRANSPORTATION SYSTEMS, INC., d/b/a RADAR, TO PROVIDE STAR COMPLEMENTARY PARATRANSIT SERVICES TO THE GREATER ROANOKE TRANSIT COMPANY UPON CERTAIN TERMS AND CONDITIONS AND AWARDING A CONTRACT THEREFORE; AND AUTHORIZING GRTC's GENERAL MANAGER TO EXECUTE THE REQUISITE CONTRACT FOR SUCH SERVICES. f BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. The proposal of the Unified Human Services Transportation Systems, Inc., d/b/a RADAR to provide Management and Operations of STAR Complementary Paratransit Services to the Greater Roanok~ Transit Company for three years, with an option for GRTC, in its discretion, to extend the contract for up to two additional years, as more particularly set forth in the General Manager's report dated February 20,2001, to this Board, such proposal being in full compliance with GRTC's specifications made therefore and as provided in the contract documents offered the offeror,:which proposal is on file in GRTC's offices, be and is hereby ACCEPTED. 2. The General Manager is hereby authorized, on behalf of GRTC, to execute the requisite contract with the successful offeror, based on its proposal made therefor and GRTC's specifications made therefor, the contract to be in such form as is approved by the General Counsel. ATTEST: o /~'s~:t?- " '-y Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Mary F. Parker, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Secretary of the Greater Roanoke Transit Company for a term of one year from July 17, 2000, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God.) ." A~ 1- p~ Subscribed and sworn to before me this -1.L day of ~ v ~ 2000. ARTHUR B. CRUSH, III, CLERK ...... BY 7 . JJ;;J[ , DEPUTY CLERK C:\MvFiles\iulv17corr. wnd ~ d 17~ 0 -4 -< ;::t::> c.-= f":;") N --" ~ CP -...,..... W .'-, 0 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Darlene L. Burcham, do solemnly swear (or affirm) that I will support the Constitution of the'United States of America and the Constitution of the Commonwealth of Virginia, and that I will 'faithfully and impartially discharge and perform all the duties incumbent upon me as Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from July 17,2000, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God.) ~ Subscribed and sworn to before me this at day o~ 2000. ARTHUR B. CRUSH, III, CLERK BY ~\ oJ..e. '~~~PUTY CLERK c: \MvFilesl;ulv 17coIT. wod , CITY r>- ;,:.- '01 .JAN -3 P 3 :LlL Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Stephanie M. Moon, do solemnly swear (or affirm) that 1 will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that 1 will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Secretary of the Greater Roanoke Transit Company for a term of one year from October 16, 2000, and until my successor has been duly appointed and qualified, according to the best of my ability. So help me God. ~~~~~.- ~b~ Subscribed and sworn to before me this -.2L day of :s oA,^ . 200$. ARTHUR B. CRUSH, III, CLERK BY ~U- , DEPUTY CLERK ~ GREATER ROANOKE TRANSIT COMPANY March 19, 2001 - - 1 :00 p.m. or as soon thereafter as the Board Members may be available Council Chamber AGENDA 1. Call to Order. 2. Roll Call. "' 3. Approval of Minutes: Regular Meeting of February 20, 2001. 4. Reports of Officers: a. General Manager: 1. Management Letter dated March 19, 2001. 2. Financial and Operating Report for the month of February, 2001. 3. A report recommending approval of the purchase of auto liability, physical damage and workers' compensation insurance coverage with Selective Insurance Company for a yearly premium of $206,564,00 for a one-year period from April 1, 2001, through March 31,2002, and authorization for the General Manager to execute documentation to, provide such coverage. 4. A report in connection with STAR (Specialized Transit Arranged Rides) Paratransit Service. 5. Other Business. 6. Adjournment., .' i I , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS March 15,2001 Ralph K. Smith, President William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear President Smith and Members of the Board: This is to advise you that there will be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, March 19,2001, at 1 :00 p.m., or soon thereafter as the Board members may be available, in the City Council Chamber, fourth floor of the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. ~~-J~ Mary F. Parker Secretary MFP:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC James D. Ritchie, Sr., Assistant Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC James D. Grisso, Treasurer, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\cksm1\GRTC.01\Meeting NotIce woo 4aJ VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 MANAGEMENT LETTER March 19, 2001 Consistent Quality Maintenance Manual . As part of their ongoing technical support, First Transit, Inc. has provided GRTC with their newly developed Consistent Quality Maintenance Manual. The 300 + page document addresses maintenance training, operating and safety procedures. GRTC intends to use this comprehensive manual to review current practices within the company, and make any appropriate changes that will decrease expenses or improve safety issues within the maintenance department. . GRTC Staff Attends FTA Substance Abuse Seminar GRTC General Manager David Morgan and Manager of Administration, Taby Cooper, attended the Federal Transit Administration's (FTA) Substance Abuse Management Seminar. This two-day seminar provided essential facts and information to facilitate GRTC's compliance with the FTA's proposed changes to the drug and alcohol regulations. Some of the changes include new documentation requirements, additional training for the testing facility staff, new hire drug testing practices and additional requirements for our substance abuse professional. The information obtained will assist staff in meeting the August 1,2001 deadline for implementation. . \, . '~ ~. . .... .... .... 000 .... .... .... ~ ~ ~ 8 ~ ~ ~ ~ ~ ~ &: ~ '" ... :i ell ;:: - Ii: - . ... t: - w :::: .... - t: - r.:: E r; o ... 0 . ... t: ... ... .. ... "' ... ... ... .. ... ... :c ~~"'i~~ ~.. ~ ~ .. ~ 0 ~ ~ ~ ~ ~ ~ ~ r= ... ~ ~ .e_:i: ~... .. iii i:I:: e C> '" '" t: ~ ~ ~ : till 0'> :; c t t :i 1: ~ ~ ~ l ~ ... ~ ~ N ..... till ~ s w :; N 1i 0\ t ~ is ... tl ~:Ii ~ ~ ~ ~ f:: 0\ S - s ! ~ ~ ~ ~ ~ ~ ~ e t: u. 0; ~ o c; ... ... }:; '" ~ ~ ~ ~ t..f~f w t ~ c; t: t; '" ... .. 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Q g ;;:: o to ... :c ~ ~ S > ;:: ;j ;;:: ~ 0 ~ ~ " :c .... n o ." ... ~ 2 " ~ > ::l '" ::l n '" ., o :c ~ ;;:: o z .... = o ., i:l to :c d ~ >( ... o ;: i:l ~ ~ := ~ ~ ell Cl 1:: ... n ~ ~ 1:: 1:: > ~ '~ 0 ::l , is r- ~ ~ ~ n ~ ~ = g; .. :l 0 ~ > ... !;; '" n .. .. ~ ell ~ ~ ~ ~ ~ '- 0 ~ ~ ell ~ .. 0 0 n .. ~ S r- 0( l" ~ Cl . ;ll n ~ == " 0( ell l" ~ .. 0 > fa ... ~ > " ~ 0( '" ~ > ~ ell ell 0( n ell .., 0 iIO ;:J ~ '" ~ .... ~ .. ~ 0 i i;; '" ::: ~ ~ 0 b g <= 0 .. '" ~ 0 .... ~ ~ ~ 0( 0 .., .. '" ~ ~ ~ .. ~ t:l 0 '" '-' ... 0 ~ b ::; 0 0 ... :Ii .... 0 n ... ~ ;1. <= == ~ 0( .. 0 :: '" .. ~ .. > 0 i 0 ~ ~ 0 ... 0 ~ ~ 0 ~ 0 ~ ;1. 0 J" f '" ::l '" .. ~ 0 tl t: u. .... g f ... '" '" '" 0 0( ~ ;1. ~ .. ~ ~ .... '" ~ 0 '" ~ f 1.> ... ... f e ;:! .. ... ... ;1. ;1. .. .. ~ .. '" ... d t; '" 0 "& e ~ : 0 ~ 0 r- 0 '" '" ~ ;1. ... 0 0( . '" ~ > t ;: '" ... <= t; i: ~ 0 Cl jg 0 <= .. ;:! .... 0 .... ~ ~ ~ '" (oj t :e .. '" ... a t; 0 l"' 1- h f 0 '" ~ !l 0 ; '" ... ~ ~ 0 ~ i !:l .. t ... q 0 t r;: 0 0 ~ u: '" :;: 0 0 to :;; ~ ~ (oj ill 2 0 '" ... '" .... 1:: ... ;i 0 '" ~ .... ~ e 0 ~ 0- ;;l 0 ::: ... :g ~ 'of. 0 to (oj ill " .... (oj '" ::: ~ '" ... n E '" .. ~ -e 0. lro ~ 0 ... '" 0 ::: .. '" ~ ~ 'of. 0 to (oj ill ... t '" .... '^ ... ~ 0 ... ~ f 0 b '-' 0 ... u. .... .... g: ;: ~ .. '" 'of. 'of. .. 0( ~ ;:; '" .... '" .... l" ::: C> ... ... '" b b ~ ~ t e: ~ 0 .... .... '" ~ '" ~ ~ ~ ;:J . .. '^ ~ el '" :;: ~ e C> gg ~ ~ 0. ... '" ... ... :: <= ... 'of. ;1. .... ~ . ~ i < I ~ ~~ I.. e '" .. ::: ~ ::: ~ c 0 5: ::t 0 0 ... b 0 ~ ~ ~ ~ '" 'of. 'of. 'of. ~ Cl ;:; n (oj to! . . . ~ ..~- VARIANCE REPORT For the Period February 2001 STATISTICAL ANALYSIS Revenue Hours/Pay Hours-increased because of a decrease in number of regular operating days and because of increased pay hours associated with the working holiday. All Miles/Accident-decreased because of an increase in the number of accidents compared to the average. Complaints/Operating DaY-increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $3,526.47. "~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS March 28, 2001 David Morgan General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am enclosing copy of a resolution approving the purchase of auto liability, physical damage, and workers' compensation insurance coverage for the Greater Roanoke Transit Company from Selective Insurance Company, upon certain terms and conditions. The abovereferenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Monday, March 19, 2001. Sincerely, R.. A -r)' a...L. - Mary F. Parker Secretary MFP:sm pc: David L. Wolport, Agency Management Specialist, Selective Insurance Co., 2520 Barnaget Drive, N. E., Roanoke, Virginia ~4012 N:\cksml\GRTC.3190 1.wpd ~. -)1 /, /A I / i l"~,l BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION APPROVING THE PURCHASE OF AUTO LIABILITY, PHYSICAL DAMAGE, AND WORKERS' COMPENSATION INSURANCE COVERAGE FOR THE COMPANY FROM SELECTIVE INSURANCE COMPANY UPON CERTAIN TERMS AND CONDITIONS BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the purchase of auto liability, physical damage. and workers' compensation insurance coverage from Seledive Insurance Company fora yearly premium of $206,564.00. for a one year period from April 1 ,2001 through March 31, 2002, as more particularly set forth in the report to this Board dated March 19,2001, is hereby approved and the General Manager is authorized to execute, in form approved by General Counsel, the documentation necessary to provide for such coverage. ATTEST: ~::J2?- ~' D /, ~I / " BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION APPROVING THE PURCHASE OF AUTO LIABILITY, PHYSICAL DAMAGE, AND WORKERS' COMPENSATION INSURANCE COVERAGE FOR THE COMPANY FROM SELECTIVE INSURANCE , COMPANY UPON CERTAIN TERMS AND CONDITIONS BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the purchase of auto liability, physical damage, and workers' compensation insurance coverage from Selective Insurance Company for a yearly premium of $206,564.00, for a one year period from April 1 , 2001 through March 31, 2002, as more particularly set forth in the report to this Board dated March 19,2001, is hereby approved and the General Manager is authorized to execute, in form approved by General Counsel, the documentation necessary to provide for such coverage. A TIEST: Mary F. Parker, Secretary ,- (];\ ""'~''9 . . . 1a3 BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION APPROVING THE PURCHASE OF AUTO LIABILITY, PHYSICAL DAMAGE, AND WORKERS' COMPENSATION INSl)RANCE COVERAGE FOR THE COMPANY FROM SELECTIVE INSURANCE COMPANY UPON CERTAIN TERMS AND CONDITIONS BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the purchase of auto liability, physical damage, and workers' compensation insurance coverage from Selective Insurance Company for a yearly premium of $206,564.00, for a one year period from April 1, 2001 through March 31, 2002, as more particularly set forth in the report to this Board dated March 19, 2001, is hereby approved and the General Manager is authorized to execute, in form approved by General Counsel, the documentation necessary to provide for such coverage. ATTEST: Mary F. Parker, Secretary 1~3 ~..-::, ~ :') 'i ""'v I. ! I , . ".'"1 (" I'~' j VALLEY METRO Greater Roanoke Transit Company Board of Directors Meeting Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 March 19,2001 Ralph K. Smith, President and Members of the Board of Directors Dear President Bowers and Members of the Board: Subject: Auto Liability, Physical Damage and Workers' Compensation Insurance Coverage Background: . The current insurance policy for auto liability, physical damage and workers' compensation coverage with Selective Insurance Company expires on April 1 , 2001. This coverage provides for losses up to the value of the rolling stock, and $5,000,000 for liability losses. GRTC contracts with Acordia of Virginia Insurance Agency, Inc. to provide insurance brokerage services. Acordia reviewed GRTC's insurance needs, and examined possible insurance carriers to determine the best value for GRTC's needs. . Acordia requested quotes from several insurance carriers, including Carolina Casualty, National Interstate, St. Paul, Liberty Mutual, the Hartford Insurance Company and GRTC's current insurance provider, Selective Insurance Company. All of the above carriers premium quotes were higher than Selective Insurance Company, provided less coverage, or they declined to quote. Based on Acordia's review and evaluation of the above information, Acordia has recommended Selective Insurance Company to provide GRTC the insurance coverage package for the next year beginning April 1 , 2001. Consideration: . Approve the purchase of auto liability, physical damage and workers' compensation insurance coverage with Selective Insurance Company for a yearly premium of $206,564.00, which is an increase of 11.7% over last years premium. The premium can be funded within the existing and proposed GRTC budgets. This coverage would be for a one-year period from April 1 ,2001, through March 31,2002. / " ~,,<. . . . Ralph K. Smith, President and Members of the Board of Directors Auto Liability, Physical Damage and Worker's Compensation Insurance Coverage March 19, 2001 Page 2 Recommendation: Board of Directors approve the purchase of auto liability, physical damage and workers' compensation insurance coverage with Selective Insurance Company for a yearly premium of $206,564.00 for a one-year period from April 1 , 2001, through March 31, 2002, and authorize the General Manager to execute such documentation to provide such coverage. Respectfully submitted, ~.~~~~ David A. Morgan General Manager c. Vice President of Operations Treasurer Secretary Legal Counsel Report # 01-114 L/~4. .' r'I'_ I \I ,,~) . f F' \ \.~ \ -.: ~{ ~ ' VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540.982.0305 March 19, 2001 Ralph K. Smith, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia RE: GRTC STAR Paratransit Service Dear President Smith and Members of the Board: . Under the Americans with Disabilities Act (ADA), GRTC is required to provide transportation service to the mentally and physically disabled who are unable to use GRTC's fixed route bus service. To comply with this requirement, GRTC has established STAR (Specialized Transit Arranged Rides) service. This service, which currently operates curb to curb, is required to run the same hours as GRTC's fixed route bus service, and to cover an area anywhere with % of a mile from any fixed bus route. GRTC currently contracts with a third party transportation provider, Unified Human Services Transportation Systems, Inc., d/b/a RADAR, to provide the above referenced STAR service, and has done so since its inception in 1991. The provider currently charges GRTC $12.75 per trip. Under the ADA, GRTC can only charge passengers twice the basic fare. GRTC's basic fare is $1.25. Therefore, STAR passengers only pay $2.50 per trip. At the February 20,2001, GRTC Board of Directors meeting it was requested that I contact RADAR to discuss the possibility of providing door-to-door service. Curtis Andrews, Executive Director of RADAR, is currently developing cost information associated with this possible change in service. . Additionally, I have contacted First Transit, Inc., who currently operates more than 24 paratransit services throughout the country. The information they have provided indicates that we should expect our productivity (number of passengers per hour) to decline due to longer pick-up and drop-off times. This will directly effect our cost per trip since more vans and personnel will be required to transport the same number of people. First Transit also recommends that since many patrons have steps at their homes and destinations, GRTC should increase its insurance liability coverage if we require RADAR staff to transport wheelchair pas~engers up and down stairs. This additional insurance will also protect GRTC in the event of an incident when a driver must leave sight ofthe vehicle to pick-up or drop-off a passenger. r '"" . . . ~, , ..-.,......~'.~- .... Ralph K. Smith, President and Members of the Board of Directors GRTC STAR Paratransit Service Page 2 At this time, I do not know the full fmancial impact that this change in service would have on GRTC's budgetary requirements. I hope to be able to provide that information at the next GRTC Board meeting. Respectfully submitted, ~ 4(4JIP~-- David A. Morgan General Manager pc: Darlene L. Burcham, Vice President of Operations, GRTC James D. Ritchie, Assistant Vice President of Operations, GRTC James D. Grisso, Treasurer, GRTC William M. Hackworth, General Counsel, GRTC Mary F. Parker, Secretary ('. v GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS May 17, 2001 Ralph K. Smith, President William D. Bestpitch William H. Carder C. Nelson Harris . W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear President Smith and Members of the Board: This is to advise you that there will be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, May 21, 2001, at 1 :30 p.m., in the City Council Chamber, fourth floor of the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. s^~ :J. L Mary F. Parker Secretary MFP:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC James D. Grisso, Treasurer, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 . N:ld<lml\GRTC.01'J>1eelinQ Notice,wpd , ,/ , GREATER ROANOKE TRANSIT COMPANY May 21, 2001 1 :30 p.m. Council Chamber AGENDA 1 . Call to Order. 2. Roll Call. Ms. Wyatt and Mr. Hudson were absent. Rev. Harris was late. Also present were Ms. Burcham, Mr. Tegenkamp, Ms. Allen, Mr. Holdren and Ms. Parker. 3. Approval of Minutes: Regular Meeting of March 19, 2001. Approved on motion of Mr. Bestpitch, seconded by Mr. Carder. 4. Request to express opposition with regard to conducting GRTC meetings on an as needed basis. Glora Derma, Spokesperson. Deferred until the meeting of the GRTC Board of Directors on June 18, 2001. 5. Reports of Officers: a. General Manager: 1. Management Letter dated May 21, 2001. Received and filed. 2. Financial and Operating Reports for the months of March and April, 2001. Received and filed. (Reverend Harris arrived) 3. A report recommending execution of a contract agreement with KPMG LLP, Certified Public Accountants, to provide external auditing services. Adopted Resolution No. on motion by Mr. Carder and seconded by Mr. Bestpitch. (5-0) '\> 6. A communication from the President recommending that the Annual Meeting of the GRTC Stockholders will be held on Monday, June 18, 2001, at 1 :30 p.m., in the City Council Chamber. Concurred on motion by Mr. Carder and seconded by Mr. Bestpitch. 7. Other Business. None. 8. Adjournment. Meeting adjourned at 12:50 p.m. f. .'/ " 1327 B Moorman Avenue, N. W. Roanoke, Virginia 24017 May 11, 2001 The President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Smith and Board Members: To request time on the GRTC Board of Directors agenda on Monday, May 21,2000, to express opposition regarding City Council's action for the Board to meet on an on-call basis. SinCerelY~ 4~ U&A~ Gloria Dorma w. 5. q .I, VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 MANAGEMENT LETTER May 21,2001 GRTC Sets Record Management is proud to announce that as of May 7th, GRTC's bus operators and mechanics had gone 90 days without a preventable accident. That means that as of that date G.RTC buses had traveled over 315,000 miles throughout the city without being involved in a traffic accident in which the operator or mechanic was at fault. GRTC's records go back approximately 7 years, and the previous record was 71 days. GRTC continues to operate without a preventable accident, and will report further developments. . Annual Bus Roadeo Held This year's annual Bus Roadeo competition was held on May 6th at the Roanoke Civic Center. During the event, GR TC's bus operators and mechanics competed with each other by driving GRTC's 35-foot buses through a timed obstacle course. A "gourmet lunch" of hamburgers and hotdogs with all the fixins was prepared on the grille by General Manager, Dave Morgan and Assistant General Manager Chip Holdren. Employees and their families enjoyed the cool weather during the competition. This years winners were: 1st place Jimmy Carter, 2nd place Steve Fisher, 3rd place Ricky Joseph and 4th place Kay Scott. The winners will go on to compete in the state Roadeo, which this year will be held in August at Blacksburg Transit. GRTC Director of Maintenance Attends Seminar . GRTC's Director of Maintenance, John Thompson, attended a two-day seminar that was presented by First Transit. This training seminar is part of First Transit's ongoing effort to address issues that are critical to the safe, efficient operation of its managed properties. This seminar highlighted the use of First Transit's new Consistent Quality Maintenance Manual. The 300 + page manual is designed to provide maintenance managers with information on how to efficiently operate their departments, and heighten safety awareness among all employees. The seminar was held in Herndon, Virginia at the Fairfax Connector facility, and was attended by 9 transit properties from Virginia, Maryland and"D.C. ~ n ~ '~ ~ r.l r.l ~ Cl 0 ~ ::: :" :" :::l n .. ~ ~ ~ = .. ell 0 ~ 0 ~ :::l .. ~ n ... ell ~ ~ ~ '- 1: ~ 0 0 n ~ .. ~ ~ ~ El > ~ . .. -: ~ Cl ... n ::: = tl !" ... -: ~ ~ ~ ~ 0 > ~ tl ~ -: d > ell ell -: '" '" :::l n ell '" 0 lO .. ~ '" t uo ~ ~ ;; ... ... e .. 1:: 0 a:: 0 '" ... CO 0 .. ~ ~ ... 0 n 0 == ~ 0 '" 0 ~ '" .. uo > ~ 0 ~ 0 ... ... .. b ... '" 0 0 uo ~ ... ~ 0 i!l '" ~ ~ 0 r- = ... 0 0 0 l-' f '" ... ~ ~ ... ~ ... 0 ... ... llo' 0 . tl '" uo 0 t ~ ;1. ... 0 -: 0 . ::; III ... JA ~ '" ... ~ t.. 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'" i ~ l:: ~ ~ i s s c:-' ..... :; ii f ~ t ~S!: ~ ~ 10 GO ~ t '" ... .. t ~ ... f ~ ~ ~ 8'1 w ~ e ~ ~ ~ ~ e W Q o ~ ~ ;g a .. ~ ~ ~ .... > > ';1 ;:i ;:i ~ ~ ~ ~ .. .. > ~ ~ a tl .. t: .. t: ... ::: .. ::l .. :;:: ... :0 ... ~ ~ --I 0-1 -i 0-1 o 0 0 0 .... .... .... .... ;3 ~ ~ ~ ~ ~ ~ t;; ~ ~ ~ !:i ~ ;;:: ~ ~ ~ i ~ a ~ :: C1 ~ ell r-s ~ ~ ~ 2 C1 .. ~ 6~~~ttA/:e ..... .. "" 0'1 "" B """... ~ ~1O~ft....w ~ ... o t ~ ~ .., t t t f ~ :5 ~ ~ :: ~ ~ t: ... ... E-~::w~w.~~ ...,~Oo" r:-w...... ~ ""' ~ ~ 0'1 ~ 0 ... ... .6 ~ W .... 0 ~~!i~b...e...~t fA oo&: .....~ ... o Gt:;-"-(A~ ~ ~ ~ € s S :: t ;: w ~ ~ t ~ :: ~ ~.i ... "'.. t 1: i; ~ ~ ~ ~ l .l::_ W ... - UiI ...~~~t~... ... '" '" ..:i N ~ i t:;:: t: ~ ~ e il: ... 0 N fA :; ~ ~ ~ ... S~~t:~Nb ~ S ~ ~ ~ ~ ~ € ... o ~ ~ .E ~ 1;: ~ -b j ~-'~~~~ai :;:: t ~ l:: 1t .. e '" .. ~ ~ t s :e ~ ..... 0: c ~ t!~E_];;...~ ~ .. 00 ..... ; WNW ~ i i € ~ "'" ... :; ... u. ... ~ ~ ~ ... ... Ii ~ ~ ~ e ~ t i l<l l<l o 0 ~ ~ o 0 i:l i:l t'l t'l o ~ ~ ... !:i ~ ;'j ~ ~ F:l ... l<l > tl ell > ell .... ~ > Cl .. ~ ... c: f ... '" h ... ~ ~ == ... /; g ~ ~ ~ ::: ~ g ~ ::: ~ o t"' o >< > ... ~ g C1 o r;; .... ell .. :t ~ g ;;:: t:: l<l o ... rl g 0 o .. .. l<l 2 o g r:i o ; .. l<l C1 l<l .... t'l o ... .. ~ ~ C1 ~ > ::! '" .... n '" .., o l<l il ;;:: o ~ :>:: o .., ~ t'l == ... o :: tl .. ... t'l g .. o ; .. l<l ~ ~ >< :l ... .. o l<l :: j; l<l >< > ... ;j ;;:: ~ 0 ~ ~ g ~ fa s-: q. ~. ~ . VARIANCE REPORT For the Period March 2001 STATISTICAL ANALYSIS Revenue Hours/PayHours-increased because of an increase in the number of hours compared to the average. All Miles/Accident-decreased because of an increase in the number of accidents compared to the average. All Miles/Roadcalls increased because of a decrease in the number of accidents compared to the average. Complaints/Operatino Day-decreased because of an decrease in the number of complaints compared to the average. OPERATING EXPENSES . All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $531.65 and year to date total of $4,058.12. . . . ~ ... ur ... 0 ... 0 .. Or ~ b ~ lc ... '" '" ur '" ;1. ;1. ... ... ... ~ 0 Q ... ... f ... lc ... f '" ;:! .... .... ... "f. ~ ... '" .. ur 0 ... .... ~ ... 15 .. :... '" Q ... '" ... ... '" ;1. ;1. 0 ... 0 ~ ~ ur b ~ .. ~ !:: ~ .. '" ;1. "f. ~ .. t Q ... 0 .... b .. b ... f .. ... '" 0 .... ... ... "f. "f. '" .. '" 0 ... Q t: .... ~ b t: lc Or ... 0 ur '" '" ... "f. ~ '" ... ur e .!" ... ... .... .. ~ ill ;.. Go .... ... .... .... ... "f. "f. ... .... ur 0 ur 0 .... ur -:... ~ : '" l: i;; .... if; '" "f. "f. ... '" .... ur 0 Q t: ~ ~ f to ~ ... .. ... ;1. "f. . ... '" e: ur 0 1;; .... .. ;.. f '" ... .. ur .. .... .... .... ... "f. "f. ~ '" ~ ur 0 0 .... ~ f b '" ... 0 '" ... ... .... "f. "f. ... '" .. ur 0 i: .... 0 0- ~ '" W b .... .... .... ~ .. .... 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'" ... o "'t~~t: i '" ~ :g :l: ~ ~ '" ~... ~ E~~~~~ ~ N ... ~ ...... ...... ... ... ~ .... ~ i ..... f!: 1;; ~ r '" ~ t :. l!J t ~ ~ = i l.i ~ ~ '" .. ~ i '" t ~ E .. ... '" '" ... t f ~ ~ ~ \C ~ ;: o .... ... '" ~ ~~~~ ~ 'b j l:: el Ii ... ::: ~ ~ .. ~ ... ... '" b ... .... .... .. ~ ... ~ 111 0 ... 111 o '" .. ... c; f ... '" 1:: '" : S 1;:: S !: ~ ~ ... ~ ~ 1:.0 C\ ~ tI ~ t ~ CoN ~ ~ ~ ~ E t ~ '" .... .... ClO \C = t e l!l ~ t: N N .. go ~ ~ b ... 15 - el g ~ o l"" C'l ~ o ... ~ C'l ~ ~ &1 Cl " ii! ,., ~ o ~ o .., ~ ~ g ~ o ,., ~ ~ ~ ~ g 5( > ... 0 g g o ~ ~ ~ ld o g a o '" ld ~ i ld t:l ~ ~ ld ~ i ~ ~ ~ ~ ~ g ~ ~ f;l ~ ~ 1; s ~ ~~.~ ~ . VARIANCE REPORT For the Period April 2001 STATISTICAL ANALYSIS Revenue Hours/Pay Hours- increased due to a reduction in the number of non-revenue hours paid compared to the average. *Crashes per 100,000 Miles- number decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All Miles/Roadcalls-decreased because of an increase in the number of roadcalls compared to the average. Complaints/Operatina Day-increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES . All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $4,058.12. *To reflect the industry standard reporting method, all miles per accident has been changed to reflect crashes per 100,000 miles. . . S.Q.'5. VALLEY METRO Greater Roanoke Transit Company Board of Directors Meeting Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 May 21, 2001 Ralph K. Smith, President and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject External Auditing Services Background: . In prior years, GRTC's external audit work has been performed as part of the City of Roanoke's audit. Separate financial reports are prepared for GRTC, and GRTC has remitted payment for its share of the audit work. In compliance with applicable contracting guidelines, the City has selected KPMG LLP, Certified Public Accountants as its external auditor for a contract period of four years, beginning with the audit for fiscal year ending June 30, 2001, and continuing through June 30, 2004. Stephanie Giles, GRTC's Manager of Finance, participated in the selection of the auditor as GRTC's representative on the Roanoke City Audit Selection Committee. A copy of a report issued by the Audit Selection Committee is attached as "Attachment A" GRTC's share of the proposed contract for external audit services for the fiscal year ending June 30, 2001 through fiscal year ending June 30, 2004 is as follows: Fiscal year ending June 30, 2001 Fiscal year ending June 30, 2002 Fiscal year ending June 30, 2003 Fiscal year ending June 30, 2004 $11,000.00 $11,500.00 $12,000.00 $12,500.00 , . . The prices referenced above include auditing of the financial statements for GRTC's transit operation and Southwestern Virginia Transit Management Company, Inc.'s Employee Retirement Plan. Funds are available in the FY 02 GRTC budget to pay for the contract and will be budgeted in upcoming years. ~. . . . Ralph K. Smith, President and Members of the Board of Directors External Auditing Services May 21, 2001 Page 2 Consideration: Authorization is needed for the General Manager to enter into a four-year contract with KPMG LLP for external auditing services as referenced above. Recommendation: Board of Directors authorize the General Manager to enter into a four-year contract, in a form approved by General Counsel, with KPMG LLP, Certified Public Accountants, for auditing the financial statements of the Greater Roanoke Transit Company, and Southwestern Virginia Transit Management Company, Inc.'s Employee Retirement Plan for the fiscal years ending June 30, 2001 through June 30, 2004, as referenced above. Respectfully submitted, ~ ~~---- David A. Morgan General Manager c. 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(1) (1) fA 0' .., )> c: a. -. .... en (1) S. o (1) fA ~ - II) o ::r 3 (I) ::s - )> ~ . . . ~Jd:QKE AUDIT SELECTION COMMITTEE March 5, 2001 Roanoke City Council Audit Committee Roanoke, Virginia On August 7,2000, the Audit Committee Chairman appointed an Audit Selection Committee to obtain and evaluate proposals for auditing services for the City of Roanoke. As in 1996, the City's request for proposal for auditing services incorporated requests for services for the City's Pension Plan, the Roanoke City School Board, the Greater Roanoke Transit Company, and the Fifth District Training and Employment Consortium. In obtaining and evaluating proposals, the Audit Selection Committee used the City's "Competitive Negotiation" procedure, which included the following: · Solicit potential contractors by direct contact and newspaper advertisement. \ · Send Request for Proposal and other information to interested firms as requested. · Receive proposals by the December 6, 2000 deadline. · Determine if firms meet the specifications and are suitable to provide services. · Interview qualified firms. · Rank firms based on the merits of their proposals, interviews, and references. · Negotiate a mutually satisfactory agreement with the highest ranking firm. Three firms responded to the request for proposal and all three were evaluated as being suitable for further consideration: McGladrey & Pullen, LLP KPMG LLP Robinson, Farmer, Cox Associates The Audit Selection Committee members unanimously selected KPMG as the preferred firm immediately following interviews of all three firms on January 29th, 2001. The considerations favoring KPMG included its national expertise in governmental accounting, the resources available to KPMG as one of the five large~t firms in the nation, and KPMG's technical approach to the work. The City and School System will be implementing statement 34, a major Governmental Accounting Standards Board ,pronouncement in 2001 or 2002. In the interviews, it was clear that KPMG is better prepared for this implementation than the other firms. ' ~\ '~"'.\ . . . " '<, Independent Auditing Contract Recommendation Page 2 KPMG's fees are detailed in attachment A, "Schedule of Proposed Fees for Audit Services". As a percentage of prior year costs, overall audit fees will increase 5.6% in 2001, 5.3% in 2002, 5.0% in 2003, and 4.8% in 2004. The level of audit work required has changed over the past four years due to changes in federal programs and changes in the expectations of federal authorities. The audit work required for the Fifth District Employment and Training Consortium has been reduced, while the work required in the area of grants compliance covered by the Single Audit Act and Circular A-133 has increased. The fee schedule reduces FDETC's fees by $4,700 and increases single audit fees by $7,500 to reflect these changes in the work. Recommendation: We recommend the Audit Committee present an ordinance to the City Council authorizing the City Manager to contract on behalf of the City with KPMG under the terms stated in the City's "Request for Proposal for Auditing Services", number 00-11-1, KPMG's proposal dated December 5, 2000, and their "Fee Schedule for Audit Services" dated January 29, 2001. Respectfully submitted, Wilma Conner Fiscal Officer, FDETC Stephanie Giles Finance Manager, GRTC Drew Harmon Assistant Municipal Auditor Kenneth F. Mundy Controller, Roanoke City Public Schools Joyce Sparks Retirement Administrator Ann H. Shawver Manager of Accounting Services W. Alvin Hudson Roanoke City Council Barry L. Key Director, Department of Management & Budget ~ o~ It )".... BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT AGREEMENT BETWEEN THE GREATER ROANOKE TRANSIT COMPANY AND KPMG LLP, CERTIFIED PUBLIC ACCOUNT ANTS, TO PROVIDE EXTERNAL AUDITING SERVICES UPON CERTAIN TERMS AND CONDITIONS; AND AUTHORIZING GRTC'S GENERAL MANAGER TO EXECUTE THE REQUISITE CONTRACT FOR SUCH SERVICES. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company (GRTC) that the General Manager is authorized to execute for and on behalf of GRTC, in a form approved by the General Counsel, a contract with KPMG LLP, Certified Public Accountants, for external auditing ofthe financial statements ofGR TC and Southwestern Virginia Transit Management Company, Inc.'s Employee Retirement Plan for the fiscal years ending June 30, 2001 through June 30,2004, upon certain other terms and conditions as more fully set out in the report to this Board dated May 21, 2001. ATTEST: Secretary (:\C\~kpmg (~ CITY OF ROANOKE OFFICE OF CITY CLERK MARY F. PARKER, CMC City Clerk 215 Church Avenue, S,W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254\ Fax: (540) 853-1\45 E-mail: c1erk@cLroanoke.va.us STEPHANIE M. MOON Deputy City Clerk . '"'- May 23,2001 .- ... The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: The Annual Meeting of the Stockholders of the Greater Roanoke Transit Company will be held on Monday, June 18,2001, at 1 :30 p.m., in the City Council Chamber, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. Sincerely, f) A~ :l t't:t.."'-I.' Mary F. Parker, CMC City Clerk MFP:ssh pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 Darlene L. Burcham, City Manager James D. Grisso, Director of Finance William M. Hackworth, City Attorney Gary E. Tegenkamp, Assistant City Attorney Ralph ,K. Smith, Preoident, and Members of the Board of Directors, Greater Roanoke Transit Company N:\CKSH1\Agenda~ 2001\Corresp GRTC May 21, 2001,wpd , ~ ~, GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS May 17, 2001 William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear Members of the Board: Paragraph I, Article II of the By-Laws of the Greater Roanoke Transit Company provide that the Annual Meeting of the Stockholders will be held during the month of June each year at a day, time and place to be from time to time fixed by the Board of Directors. With Y9ur conc'urrence, I respectfully recommend that the Annual Stockholders' Meeting be held on Monday, June 18, 2001, at 1 :30 p.m., in the City Council Chamber. RKS:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Gary E. Tegenkamp, A~sistant General Counsel, GRTC James D. Grisso, Treas'urer, GRTC Mary F. Parker, Secretary, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\cksm1\GRTC.01\Call Stockholders' Meeting.wpd ~.~., '~~ GREATER ROANOKE TRANSIT COMPANY June 18, 2001 IMMEDIATELY FOllOWING ADJOURNMENT OF THE ANNUAL MEETING OF THE STOCKHOLDERS WHICH CONVENES AT 1 :30 P.M. COUNCIL CHAMBER AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of Minutes: Regular meeting of May 21, 2001. 4. Reports of Officers: a. General Manager: ,I:', 1. Management Letter dated June 18, 2001. 2. A report with regard to future meetings of the Greater Roanoke Transit Company, Board of Directors. A request of Ms. Gloria Dorma to address the abovereferenced report. 3. A report recommending authorization to negotiate and execute contracts, leases, and other documents, in an amount not to exceed $300,000.00, for anyone transaction, pursuant to certain terms and conditions. 4. A report with regard to the GRTC STAR Paratransit Service. b. Secretary: 1. A report with regard to election of GRTC officers. 5. Reports of Committees: a. A report of the Budget Review Committee recommending approval of the fiscal year 2001-02 operating budget. 6. Other Business. 7. Adjournment. Lf. a. . \ l.'i e.- ~ ~!l ~. ~~BB . .. . .-... . VALLEY METRO MANAGEMENT LETTER Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982.0305 June 18; 2001 GRTC Sets Record Management is proud to announce that GRTC's bus operators and mechanics went 118 days without a preventable accident. That is roughly the equivalent of 413,000 miles traveled throughout the city without being involved in a traffic accident in which the operator or mechanic was at fault. GRTC's records go back approximately 7 years, and the previous record was 71 days. . GM & AGM Attend Conference The GRTC General Manager and Assistant General Manager recently were invited to attend a roundtable discussion with Susan Schroth, the new Region III administrator for the Federal Transit Administration (FTA). During the meeting subjects of interest and concern to transit properties throughout the region were discussed. Topics included problems and concerns with the FT A; s Disadvantages Business Enterprise Program, training and educational needs for grant recipients, hardships the properties experience due to delays in FT A grant application processing, and several others. As a side note, FT A personnel praised the performance of Southwestern Virginia Transit Management Company staff on their professionalism, accuracy and timeliness of reports submitted. The meeting was held in conjunction with the Virginia Transit Association's annual conference in Springfield Virginia. . ('- GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 19, 2001 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am attaching copy of a resolution repealing a resolution adopted by the Board of Directors of the Greater Roanoke Transit Company on June 15, 1998; providing as of July 1, 2001, that there will be no regular monthly meetings of the Board of Directors; and providing that the Board will meet as may be necessary in accordance with the by-laws of GRTC. The above-referenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Monday, June 18,2001. ~I~ J.~ Mary F. Parker City Clerk MFP:mh Enclosures pc: Darlene L. Burcham, Vice-President of Operations, GRTC James D. Grisso, Treasurer, GRTC William Hackworth, General Counsel, GRTC N:\CKMH1\GRTC.01lCorresp July.18.01.wpd ~ (~ I / I /'-' BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION REPEALING THE RESOLUTION ADOPTED BY THE BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY (GRTC) ON JUNE 15,1998; PROVIDING THAT AS OF JULY 1,2001, THERE WILL BE NO REGULAR MONTHLY MEETINGS OF THE BOARD OF DIRECTORS; AND PROVIDING THAT THE BOARD WILL MEET AS MAY BE NECESSARY IN ACCORDANCE WITH THE BY-LAWS OF GRTC. WHEREAS, the Board of Directors has determined that the business of GRTC can be conducted by meetings of the Board of Directors as provided by the By-Laws of GR TC, and that the regular monthly meetings of the Board of Directors are no longer necessary. THEREFORE, BE IT RESOLVED by the Board of Directors ofthe Greater Roanoke Transit Company as follows: 1. The Resolution adopted by the Board of Directors on June 15, 1998, setting a regular monthly meeting schedule is hereby repealed as of June 30, 2001. 2. Effective July 1,2001, there will be no regular monthly meetings scheduled for the Board of Directors. 3. The Board of Directors will hold meetings in accordance with the By-Laws ofGRTC as may be necessary to conduct the business of GR TC, as more particularly set forth in the letter to this Board dated June 18,2001. ATTEST: [!}ary~ J. ~ H:\MEASURESIr-grtcboardmeeting v G' L\.O-, 'L . ""-=_1i!l"'\_'"'' S&J. ~"~:~,d'~:'~ill':~'.~, ilL . _....~,;m.'!1i!lii_ VALLEY METRO Greater Roanoke Transit Company Board of Directors Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540.982.0305 June 18, 2001 Ralph K. Smith, President and Members of the Board Dear President Smith and Members of the Board: Subject: Board Meetings Background: . Management was asked by the Board of Directors to look into the possibility of conducting the Greater Roanoke Transit Company (GRTC) Board meetings on an as needed basis. By Resolution adopted on June 15, 1998, the GRTC Board of Directors fixed its regular monthly business meetings to be held on the third Monday of each month at 1 :00 P.M. Article III, Section 4 of the GRTC By-Laws states "Meetings of the Board of DireCtors shall be held at times fixed by resolution of the Board, or upon call of the President or the Secretary, or upon the call of a majority of the members of the Board." Management has determined nodiscernable reason that the everyday business of the GRTC, or business with it's suppliers or customers would be affected should the Board determine that it is more practicable to eliminate the Board's regular monthly business meeting and conduct meetings as may be necessary in accordance with the By-Laws of GRTC. Consideration: . Repeal as of June 30, 2001, the Resolution adopted June 15, 1998, setting a time for the Board's regular monthly business meetings, and adopt a Resolution that will be effective on July 1, 2001, that will provide there will be no regular monthly Board of Directors business meeting and that the Board will meet as necessary in accordance with GRTC's By-Laws. A copy of Article III, Section 4 of the By-Laws is attached regarding meetings of the Board. j ~ . . . j Ralph K. Smith, President and Members of the Board of Directors Board Meetings June 18, 2001 Page 2 Recommendation: Board of Directors adopt a Resolution repealing as of June 30, 2001, the Resolution adopted June 15,1998, setting a time for the Board's regularmonthly business meetings, and that effective July 1, 2001, there will be no regular meetings for the Board of Directors scheduled, but that the Board will hold meetings in accordance with the By-Laws of GRTC as may be necessary to conduct the business of GRTC. c: Vice-President of Operations Treasurer Secretary Legal Counsel Respectfully submitted, ~:f' -- David A. Morgan General Manager ,~ . . . J Greater Roanoke Transit Company By-Laws Article III - - Section 4 Meetings of the Board of Directors shall be held attiIiles fixed by resolution of the Board, or upon the call of the President or the Secretary, or upon the call of a majority of the members ofthe Board. Notice of any meeting not held at a time fixed by a resolution of the Board shall be given to each Director at least 24 hours before the time of the meeting at his residence or business address or by delivering such notice to him in person, or by telephoning or telegraphing it to him at least 24 hours before the meeting. Any such notice shall contain the time and place of the meeting, but need not contain the purpose of any meeting. Meetings may be held without notice if all of the Directors are present or those not present waive notice before or after the meeting. , 1327-B Moorman Avenue, N. W. Roanoke, Virginia 24017 June 18,2001 President Ralph K. Smith and Members of the Greater Roanoke Transit Company Board of Directors Roanoke, Virginia Dear President Smith and Board Members: This is to request time on the GRTC Board of Directors agenda to express opposition with regard to conducting GRTC meetings on an as needed basis. Sincerely, ~ Q.~--- Gloria A. Dorma H:\GRTC,01\Gloria Dorma,wpd , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 19, 2001 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am attaching copy of a resolution authorizing the President, Vice-President of Operations, and the General Manager of the Greater Roanoke Transit Company (GRTC) to negotiate and execute contracts, leases, and other documents that will bind GRTC in an amount not to exceed $300,000.00 for anyone transaction, provided that such contract, lease, or other document is signed by at least two of those persons and upon certain other terms and conditions. The above-referenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Monday, June 18, 2001. Sincerely, /J 111 ~ .; r /JJJM- Mary F. Parker City Clerk MFP:mh Enclosures pc: Ralph K. Smith, President, GRTC Darlene L. Burcham, Vice-President of Operations, GRTC James D. Grisso, Treasurer, GRTC William Hackworth, 'General Counsel, GRTC " N:\CKMH1\GRTC.01\Corresp July.16.01.wpd ~ 'P,II BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE PRESIDENT, VICE-PRESIDENT OF OPERATIONS, AND THE GENERAL MANAGER OF THE GREATER ROANOKE TRANSIT COMPANY (GRTC) TO NEGOTIATE AND EXECUTE CONTRACTS, LEASES, AND OTHER DOCUMENTS THAT WILL BIND GRTC IN AN AMOUNT NOT TO EXCEED THREE HUNDRED THOUSAND DOLLARS FOR ANY ONE TRANSACTION, PROVIDED THAT SUCH CONTRACT, LEASE, OR OTHER DOCUMENT IS SIGNED BY AT LEAST TWO OF THOSE PERSONS AND UPON CERTAIN OTHER TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors ofthe Greater Roanoke Transit Company as follows: 1. The President, Vice-President of Operations, and the General Manager ofthe Greater Roanoke Transit Company (GRTC) are authorized to negotiate and execute contracts, leases, and other documents that will bind GRTC in an amount not to exceed three hundred thousand dollars for anyone transaction, provided that such contract, lease, or other document is signed by at least two of the above named persons and that the other provisions of this Resolution are followed, as more particularly set forth in the letter to this Board dated June 18,2001. 2. That any such contract, lease, or other document will be approved as to form by GRTC's General Counsel. 3. The Vice-President of Operations or the General Manager will provide a written summary to the Board, at least five business days before any final action is taken regarding any such contract, lease or other document. Ifno objection is made by a Board Member, then the President, Vice-President of Operations or General Manager may proceed with the outlined action pursuant to this Resolution. If an objection is made by a Board Member and communicated to the Vice- 1 1/ '~~ President of Operations or the General Manager within the five business days, the proposed action will be suspended until the objection is resolved or until the Board is convened to handle the matter. 4. The authority given to the President, Vice-President of Operations, and General Manager by this Resolution may be amended, modified, cancelled, or rescinded at any time by the Board. 5. The effective date ofthis Resolution is July 1,2001. ATTEST: ~ ~ ~ 9. r ~.... Secre ry 2 J ~.'~~~...i!I$"!k 1Kfi\:'..Ii_Ililk..~~fu "4.0..3 VALLEY METRO \ Greater Roanoke Transit Company Board of Directors Meeting Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982.0305 June 18, 2001 Ralph K. Smith, President and Members of the Board Dear President Smith and Members of the Board: Subject: Authorization to Negotiate and Execute Contracts, Leases and other Documents Background: . The Greater Roanoke Transit Company (GRTC) Board of Directors has determined that regular monthly meetings of the Board are no longer necessary. Effective July 1, 2001, the GRTC Board of Directors will hold meetings as may be necessary to conduct the business of GRTC. However, the need to conduct everyday business will from time to time require that certain contracts, lease agreements and other necessary documents be executed and binding on behalf of GRTC. It has been recommended that in order execute the above referenced documents that the President, Vice- President of Operations and the General Manager of GRTC be authorized to negotiate and execute such documents in an amount not to exceed three hundred thousand dollars ($300,000) for anyone transaction, provided such documents are signed by at least two of the above named persons and comply with the conditions set forth below. . Prior to final execution of any such documents, the Vice-President of Operations or the General Manager will provide to the Board a written summary of the action to be taken at least five (5) business days before any final action is taken regarding such documents. If no objection is made by a Board Member, then the President, Vice-President of Operations or General Manager may proceed with the outlined action. If an objection is made by a Board Member and communicated to the Vice-President of Operations or the General Manager within the five business days, the proposed action will be suspended until the objection is resolved or until the Board is convened to handle the matter. All contracts, lease agreements or other documents will be approved as to form by GRTC's General Counsel. j '~ . Ralph K. Smith, President and Members of the Board of Directors Authorization to Negotiate and Execute Contract, leases and other Documents June 18, 2001 Page 2 Consideration: Authorization is needed to enable the President, Vice-President of Operations, and the General Manager of GRTC to negotiate and execute the above referenced documents that will bind GRTC in an amount not to exceed three hundred thousand dollars ($300,000) for anyone transaction, provided that such documents are signed by at least two of those persons and comply with the conditions mentioned above. Recommendation: . Board of Directors authorize the President, Vice-President of Operations, and General Manager of the Greater Roanoke Transit Company to negotiate and execute contracts, lease agreements, and other documents that will bind GRTC in an amount not to exceed three hundred thousand dollars ($300,000) for any one transaction, provided that such documents are signed by at least two of those persons, the document is approved as to form by General Counsel, and those persons comply with the conditions mentioned above. Respectfully submitted, ~aVid: ~~~-- General Manager c: Vice-President of Operations Treasurer Secretary legal Counsel . I " GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 19, 2001 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 240.32 Dear Mr. Morgan: Your report recommending that the STAR program not be changed to provide door-to-door service, was before the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Monday, June 18, 2001. On motion, duly seconded and adopted, the Board of Directors concurred in the recommendation. ~e~l/~ Mary F. Parker Secretary MFP:mh pc: Darlene L. Burcham, Vice-President of Operations William Hackworth, General Counsel James D. Grisso, Treasurer George Snead, Assistant Vice-President of Operations H:\GRTC.01\Corresp July.18.01.wpd . . j LI.a..Y {Jf,l~~;YV CT' 'Y (:_~.' 1\ F F1CT r.,:"~'~ I ~ ~.., 6d~~~ ~~~~ . .. .. .. . VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540.982.0305 June 18, 2001 Ralph K. Smith, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia RE: ,GRTC STAR Paratransit Service Dear President Smith and Members of the Board: As summarized in a letter to the Board, dated March 19, 2001, under the Americans with Disabilities Act (ADA), GRTC is required to provide transportation service to the mentally and physically disabled who are unable to use GRTC's fixed route bus service. To comply with this requirement, GRTC has established Specialized Transit Arranged Rides (STAR) service. This service, which currently operates curb-to-curb, is required to run the same hours as GRTC's fixed route bus service, and cover an area anywhere within % of a mile from any fixed bus route. GRTC currently contracts with a third party transportation provider, Unified Human Services Transportation Systems, Inc., d/b/a RADAR, to provide the above referenced STAR service, and has budgeted $392,677 in FY 02 for the service. In response to the Board of Directors request to determine the possibility of providing door-to-door service, I discussed the issue with Mr. Glenn McQuate, Sr. Vice-President of Acordia, the organization that provides insurance services for GRTC, and with Mr. Curtis Andrews, Executive Director of RADAR in order to determine the effect on the GRTC budget. If the STAR service is changed to door-to-door, Mr. McQuate is concerned about GRTC's general liability exposure specifically when transporting a wheelchair or ambulatory passengers up stairways and into buildings. Also of concern is the time when the operator is away from the vehicle to accompany the passenger to the door, and others on the vehicle are left unattended. Should something happen to the vehicle or an incident occur GRTC's liability is dramatically increased. Mr. McQuate recommends increasing GRTC's umbrella coverage from $5 million to $20 million. This change in coverage would increase GRTC's current premium by an estimated $40,000 annually. Mr. Andrews also had concerns regarding the insurance coverages available to RADAR. Currently there are only a few insurance companies offering coverage for paratransit in Virginia, and they only offer coverage for curb-to-curb service. RADAR's insurance broker, Cabell Insurance Associates, inquired with several insurance companies to try and determine cost information for a change to door-to-door service. RADAR's present carrier, Selective Insuranc.f. ~ . Ralph K. Smith, President and Members of the Board GRTC STAR Paratransit Service June 18, 2001 Page 2 Company, does not offer door-to-door coverage, and in fact, stated that they would not continue to provide their current coverage if they elected to offer door-to-door service. Other insurance companies declining to offer coverage were: Philadelphia Insurance Company, National Casualty Company, Berkshire Hathaway Homestate Companies and Empire Fire and Marine. In order for RADAR to acquire the appropriate insurance coverage it is anticipated that they would have to form a separate corporate entity and go into the "Surplus Lines Market" which specializes in higher risk lines of insurance that usually involves higher premiums. There are a few systems around the state that do provide door-to-door ADA service. However, these systems are operated by the municipality and insurance is provided through the Virginia Municipal League. In addition to the insurance issues, due to the increased time spent at each pick up and drop off location, Mr. Andrews anticipates that RADAR would have to hire at least one and a half full time operators and procure one additional vehicle to provide the same number of trips that are currently being provided per day. Currently, RADAR is providing approximately 100 trips per day for the STAR service. . In order for GRTC's STAR program to provide door-to-door service it is estimated to cost an additional $240,000 annually over what is currently budgeted. Since there is no additional federal or state funding available to GRTC to cover this additional expense, the City of Roanoke, in order to maintain the current level of service, would have to provide the additional resources from the General Fund. Given the above mentioned budgetary constraints, I do not recommend changing the STAR program to a door-to-door service. I'll be glad to answer any questions or discuss the issue further upon your request. Very truly yours, -- ,~ ~- .- .---;:;> -~//7'- David A. Morgi{ General Manager c. Darlene Burcham, V.P. of Operations, GRTC William Hackworth, General Counsel, GRTC James Grisso, Treasurer, GRTC George Snead, City of Roanoke . ./ c, ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 19, 2001 The Honorable Ralph K. Smith President Greater Roanoke Transit Company Roanoke, Virginia Dear President Smith: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 18, 2001, you were reappointed as President of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noei C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. /hI:, j. ~ Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:ICI\MH1 IGRTC.01\Corresp July,18.01,wpd ~ (:j ',- ! (""' _,~ J / ;- ,~ t- ;; .01 lH Ir~ 1 r~ {)1'1 '?O . Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Ralph K. Smith, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as President of the Greater Roanoke Transit Company for a term of one year from June 18, 2001, and until my successor has been duly appointed and qualified, according to the best of my abil' I swear or affirm. Subscribed and sworn to before me this!9'~day o~ 2001. ARTHUR B. CRUSH, III, CLERK BY~~ I;) , DEPUTY CLERK N:\CKMH1\GRTC,01\Corresp July.18.01.wpd , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS. June 19, 2001 The Honorable William H. Carder Vice-President Greater Roanoke Transit Company Roan'oke, Virginia Dear Mr. Carder: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 18, 2001, you were reappointed as Vice-President of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. A'~ J. ~ Mary F. Parker . Secretary MFP:jms Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 . N:\CKMH1\GRTC,01\Corresp July.18.01,wpd , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 19,2001 Darlene L. Burcham Vice-President of Operations Greater Roanoke Transit Company Roanoke, Virginia Dear Ms: Burcham: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 18, 2001, you were reappointed as Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity towhich you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, .a. t2.~e/ ~ Secretary MFP:jms Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\CKMH1\GRTC,01\Corresp ,~"ly.1B.O',wpd ~ ~ f: ~f\~,~': t'\.~~ .~ r C 'I ~.. ~ c: \ ': '-;~ I':, L..' ;. \ . ,-~ ' , "01 PII\') 31 P 4 :44 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Darlene L. Burcham, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Vice-President of Operations of the Greater Roanoke Transit Comp1any for a term of one year from June 18, 2001, and until my successor has been duly appointed and qualified, according to the best of my ability. I swear or affirm. ~~ () Subscribed and sworn to before me this 31 ~ay of 4-- 2001. ARTHUR B. CRUSH, III, CLERK BY , DEPUTY CLERK N:\CKMH1\GRTC,Q1\Corresp July,18,Q1.wpd " GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 19, 2001 George C. Snead, Jr. Assistant Vice-President for Operations Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Snead: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 18, 2001, you were appointed as Assistant Vice- President of Operations of the Greater Roanoke Transit Company for a term of one year from the date of your appointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were appointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. ?he~ j L Mary F. Parker Secretary MFP:jms Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\CKMH1\GRTC.OllCorresp July.18.01,wpd , . ~ ~',~;~,~J ,'(~:-'~ .", '01 JUL -5 A 7 :48 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, George C. Snead, Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from June 18, 2001, and until my successor has been duly appointed and qualified, according to the best of my ability. I swear or affirm. ~ c....j~ -'~ Subscribed and sworn to before me this ~ day of 3 v/'l 2001. / ARTHUR B. CRUSH, III, CLERK BY 7. J:;;:t , DEPUTY CLERK N:\CKMH1\GRTC.01\Corresp July,18,01,wpd , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 19,2001 James D. Grisso Treasurer Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Grisso: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 18, 2001, you were reappointed as Treasurer of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. ~I~ 1. ~ Mary F. Parker Secretary MFP:jms Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:ICKMH1\GRTC.01ICorresp July,18,01.wpd , l, om ~.IlJL -6 An :02 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, James D. Grisso, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Treasurer of the Greater Roanoke Transit Company for a term of one year from June 18, 2001, and until my successor has been duly appointed and qualified, according to the best of my ability. I swear or affirm. Subscribed and sworn to before me this ~ day of jJ~/ 2001. ARTHUR B. CRUSH, III, CLERK BY ~ 13 ~ ~~,[)~:rl:1TYCLERK N:\CKMH1\GRTC,01\Corresp July,18,01,wpd ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 19,2001 Jesse A. Hall Assistant Treasurer Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Hall: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 18, 2001, you were reappointed as Assistant Treasurer of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. ~I:' !.L Mary F. Parker Secretary MFP:jms Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\CKMH1\GRTC.01\Corresp July.18.01,wpd ") GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 19, 2001 Mary F. Parker Secretary Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Parker: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 18, 2001, you were reappointed as Secretary of the Greater Roanoke Transit Company for a term of one year from the date of your' reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, ~~ /Yl. rr;#7V Stephanie M. Moon Assistant Secretary SMM:jms Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\CKMH1\GRTC,01\Corresp July.18.01.wpd , Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Mary F. Parker, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and _--- that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Secretary of the Greater Roanoke Transit Company for a term of one year from June 18, 2001, and until my successor has been duly appointed and qualified, according to the best of my ability. I swear or affirm. Ih~. :J. p~ Subscribed and sworn to before me this 3...s.L day of A J I 2001. ARTHUR B. CRUSH, III, CLERK BY /..~ , DEPUTY CLERK N:\CKMH1\GRTC,01\Corresp July,18,01,wpd " GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 19, 2001 Stephanie M. Moon Assistant Secretary Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Moon: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 18,2001, you were reappointed as Assistant Secretary of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, /J 1ft AA; #. r Q.J.- Mary F. Parker Secretary MFP:jms Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\CKMK 1\GRTC.u1\Corresp July.18.01.wpd \,~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 19,2001 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: A report of the Budget Review Committee recommending that the Board of Directors approve the fiscal year 2001-02 operating budget, was before the Board of Directors of the, Greater Roanoke Transit Company at a regular meeting which was held on Monday, June 18,2001. On motion, duly seconded and adopted, the Board of Directors concurred in the recommendation of the Budget Review Committee. SfhY~jf~ Mary F. Parker Secretary MFP:jms Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC James D. Grisso, Treasurer, GRTC N:ICKI\1H1 IGRTC,01 ICorresp July.18.01.wpd S.o... i:.,.-iit .Jh~~"a"---_ VALLEY METRO Greater Roanoke Transit Company Board of Directors Meeting Roanoke, Virginia Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982.0305 June 18, 2001 Ralph K. Smith, President and Members of the Board of Directors Dear President Smith and Members of the Board: Subject: Fiscal Year 2001-2002 Operating Budget Background: . The Board of Directors annually appoints a Budget Review Committee to review the General Manager's proposed operating budget and provide a report of recommendation to the Board. On January 16, 2001, the Board of Directors appointed Treasurer Jim Grisso, Vice-President of Operations Darlene Burcham, Board members William White, Sr. and Alvin Hudson to the budget review committee. The Budget Review Committee met on April 26, 2001, to review and discuss the proposed operating budget. Consideration: The proposed operating budget for Fiscal Year 2001-2002 includes the continued operation of the Downtown Express which serves the downtown business and education district from the Roanoke Civic Center. There will be no change in parking rates at the Campbell Court Parking Garage, and no transit fare increase. This level of service requires an operating budget that totals $4,981,984, which is an increase of 2.3% over FY2001. Total funding follows: . Source Federal State City of Roanoke Amount $1,168,819.00 $1,054,028.00 $ 957,440.00 (+/-)from FYOO +$ 52,211.00 +$ 3,339.00 +$ 52,257.00 / ". . . . Ralph K. Smith, President and Members of the Board of Directors Fiscal Year 2001-2002 Operating Budget June 18, 2001 Page 2 Recommendation: Board of Directors approve the attached fiscal year 2001-2002 operating budget as submitted by the General Manager. Respectfully submitted, w~wW;l, William White, Sr. yt.i!L .~.J~y W. Alvin Hudson, Jr. 2:'D:r~ "> . GREATER ROANOKE TRANSIT AGENCY OPERATING REVENUE PROJECTED FY 02 PROJECTED . FY 01 BUDGET FY 02 BUDGET %DIFF PASSENGER REVENUE ADULT FARES 850,000 868,000 2.12% SENIOR-CITIZEN FARES 63,000 58,900 -6.51 % STUDENT FARES 11,400 11 ,400 0.00% MONTHLY - DISCOUNT 82,000 79,800 -2.68% MONTHLY - BASIC 90,000 97,200 8.00% WEEKLY - BASIC 182,000 171,000 -6.04% WEEKLY - DISCOUNT 7,632 8,300 8.75% OTHER PRIMARY FARES 26,000 35,472 36.43% STAR FARES 4,680 4,680 0.00% MONTHLY - STAR 34,020 31,600 -7.11% TOTAL PASSENGER REVENUE 1,350,732 1,366,352 1.16% OTHER REVENUE ADVERTISING INCOME 125,400 125,400. 0.00% RENTAL OF BUILDINGS 147,569 155,879 5.63% INVESTMENT INCOME 30,000 40,000 33.33% OTHER MISC INCOME 8,500 .' 8,500 0.00% MANAGEMENT FEE INCOME 30,000 0 -100.00% PARKING INCOME 40,200 40,200 0.00% TOTAL OTHER REVENUE 381,669 369,979 -3.06% TOTAL OPERATING INCOME 1,732,401 1,736,331 0.23% TOTAL EXPENSES 4,877,881 4,981,984 2.13% . ,,) . GREATER ROANOKE TRANSIT AGENCY OPERATING REVENUE PROJECTED FY 02 PROJECTED FY 01 BUDGET FY 02 BUDGET %DIFF . NET INCOME BEFORE SUBSIDIES (3,145,480) (3,245,653) 3.18% SUBSIDIES FEDERAL 1,116,608 1,168,819 4.47% STATE 1,050,689 1,054,028 0.32% CITY 905,183 957,440 5.46% OTHER 73,000 65,366 -11.68% TOTAL SUBSIDIES 3,145,480 3,245,653 3.09% . . ~._, ~j . ... GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/01 - 6/30/02 PROJECTED . FY 01 BUDGET FY 02 BUDGET %DIFF TRANSPORTATION LABOR HOURLY EMPLOYEES 1 352,060 1,374137 1.63% SALARY EMPLOYEES 237 684 246 123 3.55% TOTAL LABOR 1,589,744 1,620,260 1.92% FRINGES FICA 134,281 136 809 1.88% PENSION 52 660 53651 1.88% GROUP HEALTH INSURANCE 183,419 190 820 4.04% DENTAL INSURANCE 2195 2612 19.00% LIFE INSURANCE 11 ,407 11 882 4.16% DISABILITY INSURANCE 12 390 17.535 41.53% SUTA 1004 1.136 13.15% FUTA 3833 3.976 3.73% WORKMEN'S COMPENSATION 34 340 42.913 24.97% HOLIDAY 46 786 48.538 3.74% PAID DAYS OFF 112541 113.926 1.23% OTHER PAID ABSENCES 6,236 5.629 -9.73% UNIFORMS 23 500 22.500 -4.26% OTHER FRINGE BENEFITS 2439 2.300 -5.70% TOTAL FRINGE BENEFITS 627,031 654,227 4.34% . ~) . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1101 - 6/30/02 PROJECTED FY 01 BUDGET FY 02 BUDGET %DIFF MATERIALS & SUPPLIES FUEL 300,983 360 000 19.61 % FUEL-STAR 27 000 ' 27,000 0.00% OIL 7750 7350 -5.16% OTHER LUBRICANTS 8487 9062 6.78% TIRES & TUBES 30 939 30 670 -0.87% TICKETS TRANSFERS 11400 10100 -11 .40% TOTAL MATERIALS AND SUPPLIES 386,559 444,182 14.91% TOTAL TRANSPORTATION 2,603,334 2,718,669 4.43% . . \) . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/01 - 6/30/02 . FY 01 BUDGET FY 02 BUDGET %DIFF MAINTENANCE LABOR HOURLY EMPLOYEES 268 484 256,225 -4.57% SALARY EMPLOYEES 166 415 194,371 16.80% TOTAL LABOR 434,899 450,596 3.61% FRINGES FICA 35 180 36 554 3.91 % PENSION 13,796 14,335 3.91 % GROUP HEALTH INSURANCE 40 456 49 822 23.15% DENTAL INSURANCE 1254 2239 78.55% LIFE INSURANCE 1915 2,246 17.28% DISABILITY INSURANCE 1631 2,391 46.60% SUTA 274 320 16.79% FUTA 1064 1 120 5.26% WORKMEN'S COMPENSATION 8,706 11 920 36.92% HOLIDAY 7126 7,448 4.52% PAID DAYS OFF 17,220 19,136 11.13% OTHER PAID ABSENCES 619 647 4.52% UNIFORMS 14689 15,500 5.52% OTHER FRINGE BENEFITS 280 240 -14.29% TOTAL FRINGE BENEFITS 144,210 163,918 13.67% SERVICES CONTRACT MAINT-RADIO 4.524 4524 0.00% CONTRACT MAINT-1108 18,058 18,975 5.08% CONTRACT MAl NT - CC 8.613 9050 5.07% TOTAL SERVICES 31,195 32,549 4.34% PROJECTED . ~ . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/01 - 6/30/02 PROJECTED . . FY 01 BUDGET FY 02 BUDGET %DIFF MATERIALS & SUPPLIES FUEL-SERV VEH 5500 9.500 72.73% TIRES & TUBES -SERV VEH 800 1200 50.00% PARTS-NON STOCK 6490 7,616 17.34% PARTS-REV VEH 182,257 186614 2.39% PARTS-OTHER 4,200 4,200 0.00% . REVENUE CLEANING SUPP 1360 960 -29.41 % PARTS-FAREBOX 400 1100 175.00% JANITORIAL SUPPLIES 8947 11 773 31.59% MAT & SUPPLIES - 1108 15 454 19,642 27.10% MAT & SUPPLIES - CC 11 935 11935 0.00% TOTAL MATERIALS & SUPPLIES 237,343 254,540 7.25% INSURANCE PHYSICAL DAMAGE -1108 6517 8,003 22.80% PHYSICAL DAMAGE-CC 5332 6548 22.81 % PHYSICAL DAMAGE-VEH 34 692 30 649 -11.65% BOILER/MACHINERY-1108 778 100.00% BOILER/MACHINERY-CC 778 100.00% TOTAL INSURANCE 46,541 46,756 0.46% TOTAL MAINTENANCE 894,188 948,359 6.06% . , . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1101 - 6/30/02 PROJECTED . FY 01 BUDGET FY 02 BUDGET %DIFF ADMINISTRATIVE LABOR SALARY EMPLOYEES 253 546 239 539 -5.52% TOTAL LABOR 253,546 239,539 -5.52% FRINGES FICA 19 396 18 325 -5.52% PENSION 18606 19508 4.85% GROUP HEALTH INSURANCE 19663 21 103 7.32% DENTAL INSURANCE 2822 2985 5.78% LIFE INSURANCE 1231 1 198 -2.68% SUTA 130 128 -1.54% FUTA 504 448 -11.11% WORKMEN'S COMPENSATION 3483 4768 36.89% UNIFORMS 1375 1446 5.16% OTHER FRINGE BENEFITS 0 0 100.00% TOTAL FRINGE BENEFITS 67,210 69,909 4.02% SERVICES MANAGEMENT SERVICES 221,700 224000 1.04% AUDIT FEES 12,000 12900 7.50% LEGAL FEES 2,000 2,000 0.00% CONTRACT MAINTENANCE 13,945 13 526 -3.00% CONTRACT SERVICES 17,254 18756 8.71 % TOTAL SERVICES 266,899 271,182 1.60% . , . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1101 - 6/30/02 . FY 01 BUDGET FY 02 BUDGET %DIFF MATERIALS & SUPPLIES SCHEDULES MAPS 7,000 7,000 0.00% TRAINING 7070 4,250 -39.89% GENERAL OFFICE 17 000 17,175 1.03% SAFETY 17 622 16,375 -7.08% TOTAL MATERIALS AND SUPPLIES 48,692 44,800 -7.99% UTILITIES TELEPHONE 16000 16,000 0.00% ELECTRICITY 30 000 31 250 4.17% WATER & SEWER 6300 7710 22.38% GAS 23 000 25,000 8.70% ELECTRICITY-CC 38 089 42 130 10.61% WATER & SEWER - CC 7000 8,500 21.43% GAS - CC 7200 7200 0.00% TOTAL UTILITIES 127,589 137,790 8.00% INSURANCE GENERAL L1AB - VEHICLES 101 725 1 08 665 6.82% GENERAL L1AB-GARAGE KEEP 1.915 1 789 -6.58% GENERAL LIABILITY - 1108 1,603 1949 21.58% GENERAL LIABILITY - CC 1.603 1594 -0.56% GENERAL L1AB - UMBRELLA 1,088 1559 43.29% FIDELITY - DIRECTORS 7,150 7406 3.58% FIDELITY - EMPLOYEES 1,599 1 511 -5.50% TOTAL INSURANCE 116,683 124,473 6.68% STAR CONTRACT FEE 470,000 392,677 -16.45% PROJECTED . , . GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/01 - 6/30/02 FY 01 BUDGET FY 02 BUDGET %DIFF MISCELLANEOUS DUES & SUB 5,130 5,100 -0.58% TRAVEL & MTGS 11 525 11,941 3.61 % BAD DEBT EXPENSE 200 2,000 900.00% ADVERTISING 3250 5,460 68.00% POSTAGE 5100 6,000 17.65% OTHER MISC EXPENSES 4535 4085 -9.92% TOTAL MISCELLANEOUS 29,740 34,586 16.29% TOTAL ADMINISTRATIVE 1,380,359 1,314,956 -4.74% TOTAL ALL DEPARTMENTS 4,877,881 4,981,984 2.13% PROJECTED . . i" ,~.' i J . . . /? .-' , GREATER ROANOKE TRANSIT COMPANY PROPOSED FY 2002 BUDGET NOTES The GRTC budget is based on maintaining the current level of service as provided in FY2001, including the Downtown Express. REVENUES PASSENGER REVENUES Passenger revenues are expected to increase slightly due to an anticipated small ridership increase. There is no scheduled increase in fares, and there is still no fare charged on the Downtown Express service. ADVERTISING REVENUES Advertising revenue is budgeted to remain at the same level as FY 01. GRTC no longer contracts with a third party vendor to sell advertising space on GRTC vehicles. In September 1999, GRTC took the advertising sales function in house. GRTC's advertising sales manager sells the space, GRTC receives all the revenue, and pays a commission on the sales. INTEREST REVENUES Interest revenues are expected to increase. State subsidy funds are received in four installments, in advance, and GRTC is allowed to retain any interest earnings to offset operating expenses. OTHER REVENUES Other revenues include rent from Campbell Court and parking fees from the Campbell Court parking deck. Rental income is expected to increase slightly due to annual rental rate increases. There are currently no empty tenant spaces. The facility is 100% occupied. This will result in annual rental income of approximately $156,000. Campbell Court Parking Garage parking fees are expected to remain about the same as FY 01. There are currently 87 spaces occupied, and 17 of those are free to tenants renting space in Campbell Court. There are 18 parking spaces available at this time, for a total of 105 spaces. It is anticipated that GRTC will sell additional spaces throughout the year. The parking fee is $50 per month. Due to the restructuring of the City of Roanoke's Transportation Fund, GRTC will no longer be responsible for management oversight of the contract between the City and Allright Roanoke Parking Inc. In the past GRTC has receive4 a $30,000 management fee for this service. This. '.revenue wi 11 no longer be received by GRTC. , . . . / EXPENSES LABOR Labor expenses are budgeted according to the most recent labor contract and allow for up to a 4% merit increase for salaried employees. FRINGES As wages increase, those fringe benefits based on wages will increase (FICA, pension, holiday/vacation/other pay for bargaining unit employees). This year we expect a 5.93% increase. SERVICES Services include maintenance contracts for office and shop equipment, support and updates for computer software, and federally-required drug testing and pre-employment expenses. This category also includes costs for the removal of hazardous materials in conformance with EPA regulations. It is anticipated that this category will increase 1.9%. MATERIALS Materials and supplies are expected to increase, primarily due to increased costs for diesel fuel, and replacement bus parts. As GRTC's bus fleet ages, they require an increasing expense for maintenance. Other items included in this category are tires, shop and administrative supplies, and schedule and ticket printing costs. UTILITIES Utilities are expected to increase approximately 8%. This is due to the expected increase in natural gas prices and water and sewer rates charged by the City of Roanoke. INSURANCE Due to a ~tightening" environment within the insurance industry, insurance costs are budgeted to increase approximately 5%. STAR CONTRACT FEE One of the largest components of GRTC's budget is the cost of the STAR service (GRTC's ADA-required disabled transportation), bUdgeted at $392,677. STAR costs are projected to decrease slightly due to a small decrease in STAR ridership. However, the cost charged by the provider has increased~ , . . . J ., SUBSIDIES FEDERAL The Federal Transit Administration (FTA) is expected to provide $1,168,819 in Section 5307 Operating Assistance. The Federal Transit Act allows a maximum subsidy of 50% of the net deficit, which would make GRTC eligible for up to $1,607,826. It is anticipated that Federal funding will remain stable at the current level through FY2003 due to the passage of the TEA-21 legislation in 1998. STATE The Virginia Department of Rail and Public Transportation (VDRPT) has notified GRTC that it will provide a total of $1,054,028 in operating assistance. This amount includes the State Demonstration Grant funds to operate the Downtown Express. State funds have remained stable in the past few years, and are expected to remain stable through FY2003. OTHER LOCAL The city of Salem and the Town of Vinton currently contract with GRTC to provide fixed route bus service and associated STAR service in each jurisdiction. Each locality reimburses GRTC for 75% of the deficit after farebox revenues are deducted from variable expenses. This formula allows Salem and Vinton to receive a portion of the benefit of federal funds received by GRTC. For FY 2002, it is estimated that the localities will remit approximately $65,366 combined. '- GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS AND AUTHORIZED REPRESENTATIVES OF THE SOLE STOCKHOLDER June 12,2001 Ralph K. Smith William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear Ms. Wyatt and Gentlemen: The Annual Meeting of the Stockholders of the Greater Roanoke Transit Company will be held on Monday, June 18,2001, at 1 :30 p.m., in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. I am attaching copy of the minutes of the Annual Meeting which was held on Monday, June 19, 2000. Sincerely, /J IJ1 j. rh.~ Mary F. ::lr. CMC City Clerk MFP:sm Attachment pc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Gary E. Tegenkamp, Assistant General Counsel, GRTC James D. Grisso, Director of Finance David A. Morgan, General Manager, Valley Metro 4, STOCKHOLDERS ANNUAL MEETING GREATER ROANOKE TRANSIT COMPANY MONDAY, JUNE 18,2001 1:30 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of June 19,2000 Stockholders minutes. 4. Statement of Purpose. Mayor Smith. 5. Election of Directors. 6. Adjournment. (p "r GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS May 17, 2001 William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear Members of the Board: Paragraph I, Article II of the By-Laws of the Greater Roanoke Transit Company provide that the Annual Meeting of the Stockholders will be held during the month of June each year at a day, time and place to be from time to time fixed by the Board of Directors, With your concurrence, I respectfully recommend that the Annual Stockholders' Meeting be held on Monday, June 18,2001, at 1 :30 p.m., in the City Council Chamber. RKS:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC James D. Grisso, Treasurer, GRTC Mary F. Parker, Secretary, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\cksm1\GRTC.01\Call Stockholders' Meetir<;J.wpd . 'i" . , , I......' 2001 ANNUAL REPORT COMMONWEALTH OF VIRGINIA STATE CORPORATION COMMISSION 11111111111111111111111111111111111111111111111111111111I1I111111 CD CORPORATION NAME: GREATER ROANOKE TRANSIT COMPANY' WILLIAM M HACKWORTH 464 MUNICIPAL BUILDING 215 CHURCH AVE SW ROANOKE, VA 24011 DUE DATE: 07/31/2001 'CORPORATIONID: 0153745-5 CD STOCK INFORMATION: CLASS AUTHORiZED (2) REGISTERED AGENT NAME AND OFFICE ADDRESS: A TTY . COMMON 5 CD CITY OR COUNTY OF VA REGISTERED OFFICE: 217-ROANOKE CITY 8 STATE OR COUNTRY OF INCORPORATION: VA-VIRGINIA Carefully read the attached instruction sheet. Type or print in black only. If item @ is blank, you must add the principal office address. If item (J) is blank, you must add the director and officer information (see Section 13.1-775 A 3 or Section 13.1-936 A 3 of the Code of Virginia). CD PRINCIP AL OFFICE ADDRESS [i] NO CHANGE o ADDITIONS/CHANGES ONLY ADDRESS: 464 MUNICIPAL BLD 215 C~URCH AVE S W ADDRESS: CITY/ST/ZIP: ROANOKE, VA 24011 CITY/ST/ZIP: (7) DIRECTORS AND PRINCIPAL OFFICERS All directors and principal officers must be listed. One individual may be a director and an officer. GJ NO CHANGE o REMOVE OFFICER I]] DIRECTOR I!J RALPH K SMITH PRESIDENT 1801 PROSPECT ROAD SE o ADDITIONS/CHANGES ONLY OFFICER D DIRECTOR D NAME: NAME: lTILE: TITLE: ADDRESS: ADDRESS: CITY/S~ZIP: ROANOKE, VA 24014 CITY/ST/ZIP: THAT THE ~TION CONTAINED IN TIllS REPORT IS ACCURATE AND COMPLETE. ~I ~ ~ Mary F. parker/Secretary' May 29, 2001 SI NA EOFDIRECTORlOFFICER PRINTEDNAMEITITLE DATE LISTED IN THIS REPORT It is a Class I misdemeanor for any person to sign a document he knows is false in any material respect with intent that the document be delivered to the Commission for filing. 8475 ~.C\ \""!J' 2001 ANNUAL REPORT CONTINUED CORPORATE 10: 0153745-5 ~ NO CHANGE D REMOVE o ADDITIONS/CHANGES ONL Y OFFICER [J DIRECTOR D OFFICERD DIRECTOR D NAME: JAMES D GRISSO NAME: TITLE: TREASURER TITLE: ADDRESS: 1103 OVERLAND ROAD S.W. ADDRESS: CITY/ST/ZIP: ROANOKE, VA 24015 CITY/ST/ZIP: Q NO CHANGE D REMOVE o ADDITIONS/CHANGES ONL 'f OFFICER I!J DIRECTOR D OFFICERD DIRECTOR D NAME: MARY F PARKER NAME: TITLE: SECRETARY TITLE: ADDRESS: 2457 WESTMONT ST NW ADDRESS: CITY/ST/ZIP: ROANOKE, VA 24012 CITY/ST/ZIP: Q NO CHANGE D REMOVE o ADDITIONS/CHANGES ONLY OFFICER 0 DIRECTOR [!] OFFICERD DIRECTOR 0 NAME: C NELSON HARRIS NAME: TITLE: DIRECTOR TITLE: ADDRESS: 3020 SPRING ROAD SW ADDRESS: CITY/ST/ZIP: ROANOKE, VA 24015 CITY/ST/ZIP: ~ NO CHANGE D REMOVE o ADDITIONS/CHANGES ONLY OFFICER 0 DIRECTOR []] OFFICERD DIRECTOR D NAME: WILLIAM. WHITE SR NAME: TITLE: DIRECTOR TITLE: ADDRESS: 3698 PARTRIDGE LANE NW ADDRESS: CITY/ST/ZIP: ROANOKE, VA 24017 CITY/ST/ZIP: 313 C475 ~ 2001 ANNUAL REPORT CONTINUED CORPORATE 10: 0153745-5 NO CHANGE rs REMOVE ENTIRE NAME/ADDRESS MAKE ADDITIONS/CHANGES IN RIGHT COLUMN ONLY OFFICER 0 DIRECTOR EJ NAME: William D. Bestpitch TITLE: Director ADDRESS: 381 Washington Avenue, S. W. CITY/ST/ZIP: Roanoke, VA 24016 NO CHANGE ~ REMOVE ENTIRE NAME/ADDRESS MAKE ADDITIONS/CHANGES IN RIGHT COL-UMN ONLY OFFICER 0 DIRECTOR ~ NAME: William H. Carder TITLE: Director ADDRESS: 2141 Westover Avenue, S. W. CITY/STIZIP: Roanoke, VA 24015 NO CHANGE []I: REMOVE ENTIRE NAME/ADDRESS MAKE ADDITIONS/CHANGES IN RIGHT COLUMN ONLY OFFICER 0 DIRECTOR ~ NAME: W. Alvin Hudson TITLE: Director ADDRESS: 1956 Hope Road, S. W. CITY/STIZIP: Roanoke, VA 24018 NO CHANGE ex REMOVE ENTIRE NAME/ADDRESS MAKE ADDITIONS/CHANGES IN RIGHT COLUMN ONLY OFFICER 0 DIRECTOR 5i NAME: Linda F. Wyatt TITLE: Director ADDRESS: 2543 Round Top Road, N. W. CITY/STIZIP: Roanoke, VA 24012 , , P~rsuant to ~~ 13.1-775 and 13.1-936 of the Code of Virginia, each assessed corporation -''lll pay the annual registration fee required by law on or before the corporation's annual report due date determined in accordance with ~ 13.1-775 (Stock Corporations) or ~ 13.1-936 (Non-Stock Corporations) of each year. Payment must be received at the Commission by July 31, 2001 to avoid imposition of the statutory penalty. Postmarks cannot be considered. COMMONWEALTH OF VIRGINIA - STATE CORPORATION COMMISSION NOTICE OF ASSESSMENT OF REGISTRATION FEE SEND TO: STATE CORPORATION COMMISSION CLERK'S OFFICE P.O. BOX 85022 RICHMOND, VA 23261-5022 (804)371-9733 I YOUR FILE COpy~ *****************AUTOCR**C-002 1..1.1.1..111"""11...11".11.1.1....111,,,11.1..1.11.11...1 GREATER ROANOKE TRANSIT COMPANY WilliAM M HACKWORTH 464 MUNICIPAL BUilDING 215 CHURCH AVE SW ROANOKE, VA 24011 CORPORATE 10. 0153745-5 2001 MAKE CHECKS PAYABLE TO TREASURER OF VIRGINIA (Please do nOl send cash) REGISTRATION FEE $ 50.00 PRIOR YEARS BALANCE $ .00 PENALTY AFTER 07/31/01 $ TOTAL AMOUNT DUE $ 50.00 FAILURE TO PAY ON OR BEFORE THE DUE DATE WILL RESULT IN THE CORPORATION HAVING TO PAY A PENALTY OF 10% OR $10.00 WHICHEVER IS GREATER IN ADDITION TO THE ASSESSMENT. FAILURE TO PAY BEFORE THE LAST DAY OF THE FOURTH MONTH IMMEDIATELY FOLLOWING THE DUE DATE OF THAT YEAR THE CORPORATION WILL AUTOMATICALLY BE TERMINATED, (DOMESTIC CORPORATIONS) OR HAVE ITS CERTIFICATE OF AUTHORITy'REVOKED (FOREIGN CORPORATIONS). 2041040153745501000050003 Detach Payment Notice Along This Pertoration , I J ! f , VALLEY METRO I GREATER ROANOKE\[~ANSIT COMPANY 38952 , 'j:ll~I'I.]:... :J."UII::::li".~lIll'jl:l:ll: i---E.rC(. .'l.taJ;.c t.'~~ '_'III:~l'lllo;:I~:I/III"'I:I~:_~'i.W;~nllj~I~~.....',',1.11//1 i NAME .":I:(et~tI""I=- ~.}['lIli'I.:I"I' _'I~'1l!j__"'l:III::ll'I~_ 000008508 0153745-5 5/30/2001 $50.00 $50.00 $0.00 $0.00 $50,00 , I I I I i i , l-. $SO 00 $SO 00 $0 00 $0 00 $SO 00 COMMENT VALLEY METRO GREATER ROANOKE TRANSIT COMPANY SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT CO" INC. P,O. BOX 13247, ROANOKE, VA 24032 (540) 982-0305 WACHOVIA BANK, N.A. ROANOKE, VA 24019 68-251510 38952 DATE AMOUNT 6/4/2001 $50.00 PAY Fifty Dollars And 00 Cents TO THE ORDER, OF State Corporation Commission ~~ ilia 38 QS 2111,,:0 5 ~OOo 25 :U: VOID AFTER 90 DAYS '*' VALLEY METRO 1 GREATER ROANOKE TRANSIT COMPANY 38952 ~ '\-. ~<--"; " i>-' -_,_ ,. <\',.i,.-.... $50.00 COMMENT . . '\- C-CO oCUn -~~ CUC'f"" oCUri c.CI)'f"" o -c: cO) u 0 '- ;l 0 "OCU_ (I) '- CI) CI) 0 C CI) C. 0 (I) '- .- Cl)0- CI) u f! CU (I) 0 J: J: C. U - '- CU (I) 0 (I)'-U 0Jil:: CU- 'ai u '2 .Q ,g .- '- en ~o- .- Il) >C" 0" '5 I ~"': (l)CUn "O-'f"" o >- cO) U.Q "OJ: (I) (I):!:: :;.!:: 3: .....~(I) oC"u (I) C CO'-cut..: n(l)"Ocu ~(I)o~ 'f""..... . _ U.c M-UU 'f"" .2 CU CU "0 10 .E ~ c: J:; "0 0 cu.~ (I) _ Il) C) c: CI) "(1)'- c: " '- E 0 '-'-; 'f""cu(l)cu ri~G)'- 'f""c"Oo cO)c(I)e- CD)cu_O (l)cuU 0.c"OJil:: --(I) _>-~u C:cu"Oo cu - ~ c. t:: ct? 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Z lLLLo>r> <(0-><(0 c O:~13o~ :) ~::~~~ <l) o8111xi5~ ....0 I-D.. c{ ~ 0 ~~~~~ '" ~w:.:a:Er-. 0. c~o:m !:?. >- .c z<(wcil3;G ::><(OUt- u :zu..wa:: '" ~li;da:ii:e <(wWJ:W Q; LLa..m~(,) 0 (, v FAX TRANSMISSION CITY OF ROANOKE CITY CLERK/CITY COUNCIL 215 CHURCH AVENUE, S.W., ROOM 456 ROANOKE, VIRGINIA 24011-1536 (540) 853-2541 FAX: (540) 853-1145 To: Chip Holdren, General Manager, Valley Metro Date: May 29,2001 Fax #: 982-2703 Pages: 1, including this cover sheet. From: Stephanie M. Moon, Deputy City Clerk Subject: 2001 Notice of Assessment of Registration Fee Chip, I am attaching a copy of the annual Notice of Assessment of Registration Fee Form which is required to be filed with the Virginia State Corporation Commission by July 31,2001. As required by the SCC, please forward to me a check payable to Treasurer of Virginia for $50.00. Upon receipt of the check, I will handle the appropriate paperwork as required. If you have any questions, please call me at 853-2541. As usual, thank you for your assistance. / :sm '. :~-~ ,;.;~' . .' Greater Roanoke :; Transit Company ~ Memo To: Stephanie Moon From: Chip Holdren CC: Date: 8/112001 Re: GRTC Board Packets I. Stephanie, As you recall, the GRTC Board of DiredDrs at their June 18, 2001, meeting passed a Resolution to hold GRTC Board meetings on an as needed basis rather than monthly. However, in order to conduct day to day business the Board approved a Resolution granting permission for the President, Vice-President of Operations and the General Manager to exearte binding contracts on behalf of GRTC as long as at least two of the above referenced sign the dQQJment Prior to the execution of any document, the Board is to be provided a written summary of the action to be taken. The Board then has five business days in which to respond if they have concerns or a question on the intended action. Therefore, would you please endose the attached information in the Board/Council's packets that go out Thursday, August 2, 2001, so that they may be provided written summaries of action that GRTC is intending to take regarding two Lease Extension Agreements for tenants in Campbell Court Thanks for you help. Should you have any questions, please give me a call. I. , rF~C-:r:- ~ ~ r;~A;l ..~ bd r;;-;;l r-J~I-:t ~I~~~ . .. .. .. . VALLEY METRO MANAGEMENT LETTER Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va, 24032 540-982-0305 August 2, 2001 GRTC Ridership Increases Management is pleased to report that GRTC's average daily ridership for the fiscal year that ended June 30,2001, increased 7.7% from the previous fiscal year. Additionally, individual (unlinked) passenger trips for the fiscal year was close to 2,000,000 trips. The final number was 1,967,860 individual passenger trips. GM Elected to CTA V Board GRTC General Manager, David Morgan, was recently elected to the Board of Directors of the Community Transportation Association of Virginia (CTA V). In association with the Community Transportation Association of America, CT A V serves as the unified voice for community transit service providers on funding, safety, operational and technology issues in Virginia. New Buses to Arrive GRTC expects to begin receiving the first of twelve new buses in September. The first expected to arrive are two 35-foot Thomas low floor buses. These buses are totally new, and comprise lightweight materials with a low floor design for greater efficiency and easier passenger boarding. GRTC was one of the first transit systems in the country to test the new bus, and will be one of the first to place it in full time service. Shortly thereafter, GRTC expects to receive ten 35-foot Gillig buses. These buses are similar to GRTC's current fleet of 35-foot transit buses. They will replace ten buses that have been in service since 1988, and have accumulated approximately 400,000 miles each. , c ".- ., {-it. ,\,J ~''" ~~.~I : ~ . ~ ". . ~ ~I r;"-!J ~_~" _._ ~~BB . .. .. .. . VALLEY METRO Ralph K. Smith, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Greater Roanoke Transit Company P,O, Box 13247 Roanoke, Va, 24032 540-982-0305 Dear President Smith and Members of the Board: Subject: Campbell Court Lease Background: The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W., and leases office space within the facility. GRTC currently leases 2,843 square feet of space on the third floor to the City of Roanoke (City) for a total annual rent of $25,587.00. The City uses the space for their employee training and development center. The City is curreritly in the second year of a Lease Agreement dated September 1, 1999, and has three option years available to them under the terms of the original Lease Agreement. The City has indicated that they would like to exercise their option for another one-year lease beginning September 1, 2001, and ending August 31, 2002. GRTC is agreeable to exercising the option year available. Under the terms of the original Lease Agreement, the lease amount for the second option year will be $9.50 per square foot, for a total annual amount of $27,008.50. Action to be taken: GRTC will enter into a one-year Lease Extension Agreement with the City of Roanoke for the 2,843 square feet of space on the third floor of the Campbell Court Transportation Center for $9.50 per square foot, for a total amount of $27,008.50 as referenced above, and as allowed by the original GRTC resolution approving the Lease Agreement, and GRTC's June 18, 2001, resolution. Such action will not be taken until at least five business days after the date of this letter. Should you require any additional information, or have any questions regarding the above referenced action, please contact me. Respectfully submitted, --~ ~~ David A. Morg n General Manager c. Vice President of Operations Treasurer Secretary Legal Counsel ~ ~I GREATER ROANOKE TRANSIT COMPANY ,Comparative Income Statement For the Eleven Months Ending May 31,2001 92% OF THE YEAR IS PAST FY01 FYOO FY01 ACTUAL ACTUAL BUDGET. % OF FY 01 05/31/01 05/31/00 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,209,410.49 $1,227,075.77 $1,350,732.00 89.54% Advertising Revenue 134,084.40 96,512.75 ' 125,400.00 106.93% Non-Transportation Revenues 275,585.81 254,092.36 256,269.00 107.54% Total Income 1,619,080,70 1 ,577,680.88 1,732,401.00 93.46% OPERATING EXPENSES Labor - Hourly & Salary 1,976,291.82 1,826,350.09 2,278,189.00 .86.75% Fringe Benefits 679,665.01 . 495,308.41 838,451.00 81.06% Services 256,508.22 260,059.21 305,164.00 84.06% Materials & Supplies 604,052.66 503,369.36 665,524.00 90.76% Utilities 154,708.17 121,536.48 127,589.00 121.26% Insurance Costs 146,185.70 142,412.49 163,224.00 89.56% , Purchased Transportation 287,150.45 287,896.79 470,000.00 61.10% Miscellaneous Expenses 23,536.68 21,765.06 29,740.00 79.14% Total Expenses 4,128,098.71 3,658,697.89 4,877,881.00 84.63% Net Loss (2,509,018.01 ) (2,081,017.01 ) (3,145,480.00) 79.77% Local Grants 860,648.46 550,479.50 978,183.00 87.98% State Grants 1,016,274.00 824,813.00 1,050,689.00 96.72% Federal Grants 1,116,608.00 910,288.00 1,116,608.00 100,00% . Total Subsidies 2,993,530.46 2,285,580.50 3,145,480.00 95.17% Net Income (loss) 484,512.45 204,563.49 '. . , 8 ~ ~ ~ ~ ~ ~ C'l ~ ~ ~ n I ~ cc ~ 0 ~ ~ 0 ... ... ~ ~ CIl i ld .... 0 ~ ... ~ ~ co ~ ... co ~ !:? b ~ cc t:I I co 0 ~ ~ r'" ~ ~ til f;; -< f;l .., ... '" .... 0 co co ... .... ... ... ~ liO '" ~ \0 .. U. ;:: co 2 ... ~ '" '" ... co ':!!. ':!!. '" co tot ;( 0 co ... co '" '<1 ~ ~ ... ... ~ '" t.. \0 ... .. co 0 ... ;:! ... ... ... '" co .., ':!!. *' ... co tot ~ ... ... '" ~ co co ... ... ... ... ~. s '" Go :..' '" :tl ~ ... co co '" '" '" co *' ':!!. co '< . co ... ;:: .. '" ;.- co t: ~ 0 '" Go ~ .. u. ~ .. ;:! .... .... ::l co *' ':!!. co .. CIl co ... co ;:: .. t ~ ... ... '" Go '" to f g '" '" co .. ... *' ~ .... co ld E .. 0 co ... co ... '" ... ~ li: 1:: \0 ~ e co co ... co '" ~ *' '" co to ld z '" '" .... 0 'E ... ... .... '" ... ~ b :.. ... .. Go co ... .. 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OPERATING EXPENSES All Expenses approximated or were less than budgeted for this time of the year and include Disadvantaged Business Enterprises expenses for the current month of $4,913.00 and year to date total of $8,971.12. GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement For the Twelve Months Ending June 30, 2001 100% OF THE YEAR IS PAST FY 01 ACTUAL 06/30/01 OPERATING INCOME FY 00 ACTUAL 06/30/00 FY 01 BUDGET % OF FY 01 TOTAL BUDGET Operating Revenue $1,319,790.85 $1,332,649.15 $1,350,732.00 97.71% Advertising Revenue 148,043.40 107;970.90 125,400.00 118.06% Non - Transportation Revenues 298,766.51 281,902.47 256,269.00 116.58% Total Income 1,766,600.76 1,722,522.52 1,732,401.00 101.97% OPERATING EXPENSES Labor- Hourly & Salary 2,137,435.24 2,037,143.72 2,278,189.00 93.82% Fringe Benefits 748,865.89 549,528.15 838,451.00 89.32% Services 296,094.93 291,512.12 305,164.00 97.03% Materials & Supplies 681,301.57 548,500.34 665,524.00 102.37% Utilities 164,509.39 131,455.18 127,589.00 128.94% Insurance Costs 159,960.06 155,358.23 163,224.00 98.00% Purchased Transportation 317,299.92 311,035.18 470,000.00 67.51% Miscellaneous Expenses 34,229.51 23,546.95 29,740.00 115.10% Total Expenses 4,539,696.51 4,048,079.87 4,877,881.00 93.07% Net Loss (2,773,095.75) (2,325,557.35) (3,145,480.00) 88.16% Local Grants 1,014,049.89 599,145.65 978,183.00 103.67% State Grants 1,108,656.00 899,791.00 1,050,689.00 105.52% Federal Grants 1,116,608.00 986,261.00 1,116,608.00 100.00% Total Subsidies 3,239,313.89 2,485,197.65 3,145,480.00 102.98% Net Income (loss) 466,218.14 159,640.30 ~. n ~ i ~ ~ ~ ~ C'l 0 ~ ~ ~ , n ~ t := '" 0 &1 , ~ '" n ~ ~ C5 ~ ~ '" ~ 0 ~ .. ~ ~ co '" co ~ C'l ~ n b t ~ '" ~ E co ~ ~ '" t ~ a ~ ~ ... ... .... 0 co ... co ... ... ~ ~ ~ " ~ '" ... ~ t ~ ;:J .. .. 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Crashes per 100,000 Miles-the number of crashes increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. All Miles/Roadcalls-the number of all miles increased because of a decrease in the number of roadcalls compared to the average. Complaints/OperatinQ Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $8,971.12. . . . " -> ~ VALLEY METRO - - R CITY CLERKS OFFICE Memo 1)1 om 31 P12 :54 To: Stephanie Moon From: GRip Holdren CC: Date: 10/31/2001 Re: GRTC Board Information Packets Stephanie, Copies of information packets enclos~d go to: President Board Members Vice President of Operations Legal Counsel . Secretary \ Treasurer If you have any questions, give me a call. Thanks for your help! "- '. \ \ \ \ .' ./' . RECEIVf.O ClTYCLERKS OFFICE ~ ~ r;'.~l . m"-- ~~BB . .. .. .. ii VALLEY METRO Greater Roanoke Transit Company P,Q. Box 13247 Roanoke, Va, 24032 540-982.0305 THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY . THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION . . RECEIVED CITY CLERKS OFFI"[:' Gl._ ~""M .. ~ r :"""; 1 -- i"'''c - ~~BB .---.. . i- i ~ ~ VALLEY METRO MANAGEMENT LETTER Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 October 3 1, 2001 GRTC Mana2ement Contract . On March 1, 1999, GRTC entered into a three-year Contract with First Transit, Inc, for management and operation ofGRTC's transit and parking services, which expires on February 28,2002. However, the terms of the Contract allow that the contract may be extended by either party for up to two additional one-year periods. Such extension will automatically take place for a two-year period unless one party notifies the other party at least 90 days prior to February 28,2002, First Transit, Inc. has no objection to extending the Contract. Should the Board agree to the two-year extension, no action on the Board's part is required. First Transit would appreciate the opportunity to serve GRTC for the additional two years. Operator Jimmv Carter Wins A2ain On August 4-5, 2001, the annual Virginia State Transit Roadeo was held in Blacksburg. The event showcases the driving and maintenance skills of employees from transit properties located throughout Virginia, At this year's competition GRTC bus operator, Jimmy Carter, won best operator in the 35-foot bus category. The operator competition involves driving a bus through a timed obstacle course and being tested on safety and operating procedures. Additionally, GRTC's maintenance team came in second place in the maintenance competition. Members of the maintenance team were Steve Fisher, Wayne Thompson and Doug Thompson. New Buses Dedicated . On Thursday, October 4,2001, GRTC held a ribbon cutting/dedication ceremony for the twelve new buses that were recently acquired. On hand to cut the ceremonial ribbon were GRTC President, Ralph Smith and Vice-President of Operations, Darlene Burcham. The ceremony, which was held on the Roanoke City Market, was attended by City and GRTC officials, manufacturer's representatives and the media. Highlighted was the new low-floor Thomas Built bus. These buses are totally new, and comprise lightweight materials with a low floor design for greater efficiency and easier passenger boarding. They also are painted with a new bright blue, yellow and gray paint scheme. As you may recall, GRTC is the first transit systems in the country to operate this new 35-foot low floor bus from Thomas, After the ribbon cutting everyone, including the media representatives, boarded the bus for a test drive through downtown. , GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement For the Twelve Months Ending June 30, 2001 . 100% OF THE YEAR IS PAST FY01 FYOO FY01 ACTUAL ACTUAL BUDGET % OF FY 01 06/30/01 06/30/00 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,319,790,85 $1,332,649,15 $1,350,732.00 97.71% Advertising Revenue 148,043.40 107,970,90 125,400.00 118.06% Non-Transportation Revenues 298,766,51 281,902.47 256,269.00 116.58% T otallncome 1,766,600.76 1,722,522.52 1,732,401.00 101.97% OPERATING EXPENSES Labor - Hourly & Salary 2,137,435.24 2,037,143,72 2,278,189.00 93.82% Fringe Benefits 748,865.89 549,528,15 838,451.00 89.32% Services 296,094.93 291,512,12 305,164.00 97.03% Materials & Supplies 681,301.57 548,500.34 665,524.00 102.37% Utilities 164,509.39 131,455.18 127,589.00 128.94% Insurance Costs 159,960,06 155,358.23 163,224.00 98,00% Purchased Transportation 317,299,92 311,035.18 470,000,00 67,51% Miscellaneous Expenses 34,229,51 23,546.95 29,740.00 115,10% Total Expenses 4,539,696.51 4,048,079.87 4,877 ,881.00 93.07% Net Loss (2,773,095,75) (2,325,557.35) (3,145,480.00) 88.16% Local Grants 1,014,049.89 599,145.65 978,183,00 103.67% State Grants 1,108,656.00 899,791.00 1,050,689.00 105.52% Federal Grants 1,116,608.00 986,261.00 1,116,608.00 100.00% . Total Subsidies 3,239,313.89 2,485,197.65 3,145,480,00 102.98% Net Income (loss) 466,218.14 159,640.30 . , . ~ ~ n ~ i ~ ~ a 0 t"' ~ .... :l ~ \ t ~ n ~ ~ C5 ~ .... ~ ~ .... ~ ~ ~ ~ ~ 0 ~ co t := t:l ... b ~ t/I ~ n co ~ Fi1 t:l E ~ ~ &l ~ ... ~ '" co . co ... ~ '" ~ '" ... '" 0 ... ;!. ;!. .. '" .. i ... co . '" '" '" co .. :... '" .. 0 ... '" ;!. ;!. co '" ~ .. "' . co t: 1a co .. ~ ~ ... "' i ;;! ;!. ;!. ~ .. t ... co .. co ... ~ .. ~ ~ g ... ;!. ... ... ;!. '" .. '" t ... S co .. co ~ t ! "' '" 0 ;!. ;!. '" '" co ;.. ... "' b i. '" '" .. ... ;!. .., ... Do ... ;!. "' !: ... ~ '" . .., ~ ;!. "' ~ ~ "' 1J. ~ co : '" ... 0- ... ;!. co ~ . ... ~ '" ... o .., ;!. .., "' o .., ;!. "' "-' ~ ~ '" e "' . ~ ... ... ~ co 0- ~ ... ... ;.. .. ;!. ;!. "' ... '" E ; ~ co ... co 0- 0 '" '" .. ~ '" co ;!. ;!. .., ~ ~ "' t co 0- "S e g ... "' co ;!. ;!. '" '" '" ;;l "' .. co ... il: ~ co b 0 = 0 co ;!. ;!. '" ... '" .. "' ... co "-' co . ... .. ;J :: ~ ... .. ;.. 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Ii .... ~ ~ 11 I!!: ~ ~ , ~ ~ ... - - - - Q Q ow.... ... ~1o~~ ... ~ - ~ 8 N ~ g\:~~ ...... ... - - - Q ~ ~ ... ... - e ~ ... ... - ... :: w ~ ~uu ~ ~ ~ ~ gj i : ~ ~ ~ o ... ~ ~ ...... ... ~ ~ ~ ~ e t - ~ := Ii: :!i ~ S t _ ~ ~ ~ QD N \0 0lI ,. ~ ~ ~ ~ s 00 011 f i ::: ~ i~:3E ... ~ i f ~ ~ t ~ ~ ...... .. :0..... .. ~ e t ~ ~ ~ e ~ ...... Q ~ JA .... ,. ~ t Q ~ i t ~ t ... l ! ~ i ~ i '" .. 1>0 1.. (i ~ .. ;;: !1 .. o en :l; ... ~ ~ e > ~ ~ 0< 0< ~ en en t:l 00> ... ~ ~ ~ a .' ~ '" ~ ... t: "'.1:: ... ::: ... ::: '" ~ '" ::: '" ::: ... ::: ... ::: ... ::: ~ i '" ::: - ... d d -i d ~ ~ ~ ~ ... ... F: ... ~ !ll ~ ~ ~ ~ en ~ ~ 0 ~ ~ ~ ~ Ii ~ ~ ~ ~ ~ ~ i:i i:i ~ ~ 8 q ~ ~ ~ :;1 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ - e e .. ... '" ... ... ... .. .. Dl g: t ~ s ~e~b: ... ... ~ee5f"S.t~~ !i ll: $ t1 ... i IS ~ w t ~ t ~ (II .... ~::~~o~b; u. ~ GO OD UI ..... K: f t t ~ i ~ ~ ~ t ~ '0 \0 W N ut~tit;:;,!AS i .... u: ~ ~ i fi ~ ~~t:1=_'" "'- ~~~IO~t~~ "'" .... \0 ~ lit ~~.~~..._~~ :: ~ ~ : ~ ~ ~ E t !a ~ ~ ~ b GO :: ..... - ~ i ~ f:~~~B~_it ~ N ~ ;: .... .... \0 ~ ~ e ... ... '" t: ;: "-' l!: " .. ... ~ e c::: "'" .... ;,....0 b t ... :ll ~ C".I ~ ~ N.... ~~i~fi~i - ~ = t t ~ t t E i is ill 0, ~ l &i e WNW...... ~ ~~iie~~~ - 0, ~ ... t ~ t t: t ~ ~~~~~~ g ~ Q ~ ~ ~ n o ... ~ ~ C'l ~ ~ Cl .., o ,. ;! ~ ~ o ~ o .., ~ ~ ~ > ... B g ~ ! en i ~ ~ o ... q g g ~ ,. z i ~ ~ t:l i ~ ~ ! I ~ ~ ! ~ g g ~ - ~ ~ .:: S ~ > ... ~ s ~ ~ ! ~ , . VARIANCE REPORT For the Period June 2001 STATISTICAL ANALYSIS Revenue Hours/Pay Hours-percentage of revenue hours increased because of a decrease in the number of non-revenue hours paid compared to the average. Crashes per 100.000 Miles-the number of crashes increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. All Miles/Roadcalls-the number of all miles increased because of a decrease in the number of roadcalls compared to the average. Complaints/Operatina Day-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES . All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $8,971.12. . ~ GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement For the Month Ending July 31,2001 . 8% OF THE YEAR IS PAST FY02 FY01 FY02 ACTUAL ACTUAL BUDGET % OF FY 02 07/31/01 07/31/00 TOTAL BUDGET OPERATING INCOME Operating Revenue $111,131,09 $116,932,98 $1,366,352.00 8,13% Advertising Revenue 13,359.00 13,316.40 125,400.00 10.65% Non-Transportation Revenues 22,084.60 23,046,29 244,579.00 9.03% Total Income 146,574.69 153,295,67 1,736,331.00 8.44% OPERATING EXPENSES Labor - Hourly & Salary 179,765.62 181,589,57 2,310,395.00 7.78% Fringe Benefits 68,504.68 39,881,57 888,054.00 7.71% Services 22,185.81 21,398.47 310,731.00 7.14% Materials & Supplies 44,041.64 42,048.96 736,522.00 5,98% Utilities 10,520.22 10,615.09 137,790.00 7.63% Insurance Costs 13,768.36 13,158.40 171,229.00 8.04% Purchased Transportation 29,329.24 25,638.21 392,677.00 7.47% Miscellaneous Expenses 4,228.92 4,765,83 34,586.00 12.23% Total Expenses 372,344.49 339,096,10 4,981,984,00 7.47% Net Loss (225,769.80) (185,800.43) (3,245,653,00) 6.96% Local Grants 83,617.36 79,461,18 1,022,806.00 8.18% State Grants 90,210.00 87,557.00 1,054,028.00 8.56% Federal Grants 97,401.58 93,050.67 1,168,819.00 8,33% . Total Subsidies 271,228.94 260,068.85 3,245,653.00 8.36% Net Income (loss) 45,459.14 74,268.42 . ~ ~ ~ ~ ~ <;\ n ~ ~ ~ 0 ~ ~ n . i == I == ~ 0 ~ &1 0 '" '" ~ '- g ~ !:l 0 '" ~ 0 ~ ~ '" '" '" ~ <;\ ~ ~ 'b == t:l ~ '" 0 ~ ~ ~ ~ Iil ~ ~ fA '" .. Cl ... '" ... '" '" ... ~ :0 ~ h :... '" '" '" '" ~ '" .. .. '" '" '" '" 't 't '" '" ~ is: 0 ~ ~ > ~ '" ... '" '" t: <:: 110 .. ... t.. <;\ 0 c. ~ S: ... ... '" '" <:: .., .. '" '" :l- 't :!j .~ en ~ ~ ... ... '" .. '" ... ~ '" ~ ~ 110 C. .. ~ '" '" ... '" '" '" '" :l- 't '" !:l 0 ... '" .. ~ ... ~ '" '" ~ ... !is t ~ u. '" '" '" '" '" is .. :l- 't !:l 2: '" ... 0 ;: .l" t: '" ... '" ~ ~ i ... .. 110 '" '" ... ... <;l :l- 't t:l '" ... '" '" '" '" ... '" '" ... n t: t.. : '" .. '-' '" ~ .. ... "' t '" '" 't :l- '" '" :0 ... '" ... "' ... ~ . '" '" ... "' c. .. '" c. c. '-' '" ... ... '" ... ... g: e ... 't 't ~ ... '" e: "' I ;: ~ r;; ~ .. l: t: "' .. ... ... ... e :l- 't . ~ '" E "' ... ~ '" '" ... ~ i: c. '" '" '" '" e ... '" '" ... 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VARIANCE REPORT For the Period July 2001 STATISTICAL ANALYSIS Crashes per 100,000 Miles-the number of crashes increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. All Miles/Roadcalls-the number of all miles increased because of a decrease in the number of roadcalls compared to the average. Complaints/OperatinQ Day-percentage of complaints increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES . All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . . " GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement For the Two Months Ending August 31, 2001 . 17% OF THE YEAR IS PAST FY02 FY01 FY02 ACTUAL ACTUAL BUDGET % OF FY 02 08/31/01 08/31/00 TOTAL BUDGET OPERATING INCOME Operating Revenue $214,481.00 $230,713.41 $1,366,352.00 15.70% Advertising Revenue 25,594.33 24,632.80 125,400.00 20.41 % Non-Transportation Revenues 43,413,25 46,032,30 244,579.00 17.75% T otallncome 283,488.58 301,378.51 1,736,331.00 16.33% OPERATING EXPENSES Labor - Hourly & Salary 352,373.91 346,136.33 2,310,395.00 15,25% Fringe Benefits 126,025.18 92,413.91 888,054,00 14.19% Services 43,717.90 43,933.23 310,731.00 14,07% Materials & Supplies 92,773.72 99,057.33 736,522.00 12,60% Utilities 20,657.09 20,428.07 137,790.00 14.99% Insurance Costs 27,542.72 26,355.80 171,229.00 16.09% Purchased Transportation 59,630,72 53,638.21 392,677.00 15.19% Miscellaneous Expenses 6,254.34 10,702.93 34,586,00 18.08% Total Expenses 728,975.58 692,665.81 4,981,984,00 14.63% Net Loss (445,487,00) (391,287.30) (3,245,653.00) 13.73% Local Grants 167,806,83 156,857.02 1,022,806.00 16.41% State Grants 179,470.00 175,114.00 1,054,028,00 17.03% Federal Grants 194,803.16 186,101.34 1,168,819,00 16.67% . Total Subsidies 542,079.99 518,072.36 3,245,653,00 16.70% Net Income (loss) 96,592.99 126,785.06 . , n [!: ~ 1:1 ~ ~ ~ C'l 0 ~ ~ .... ;<: ~ . ::: :I: ~ :I: ~ 0 ~ ~ ~ 0 ... ~ ~ g '" ... ~ '" C:; 0 :<l ... ~ ~ ::; ~ :>- '" ... Q ~ -< ?' @ C'l '" g b :I: c ~ ?' Q 0 :>- c ::: ~ -< In :>- f;; 6 ~ -< n '" .., ~ ~ :>- 0 Q ... Q '" ... <= :<l '= .. ;" ~ ... U. Q C'l ii! .. ;:l '" .... ... Q <= :I!. t- '" Q ~ '" ::: '" 0 '" ~ Q ... Q ~ :!: '" 8 ~ '= .. '= .. '= E 0 '" '" Q ... ... ; .., ... t- :I!. Q :>- '" <= :<l C'l <= 0 ~ ... '" .. '" ~ Q Q !:: ... ... ... '= t '" U. b Q Q '" Q '" '" !:l Q e '" t- :I!. Q .. '" :<l Z '" .... 0 E '" ... ... .... '" ... ~ ii: :.. ... i!: .. Q ... '" ... .... Q '" t- :I!. ... Q .. '" :<l c ~ .... '" Q '" Q '" ~ ... n t: u. '" '" ;" Q '" ~ ... ... '" ... Q ; :I!. t- oo Q '" :<l ... '" .... ~ ~ Q Q ... '" ... f .. ~ !;J '= Q ... .... '" e ... :I!. :I!. .. ~ -< '" .. ;:J . E ... ... ... '" ... .. ~ '" '" h .. 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" ~ ~ '" oj Ii ;.; ~ ~ ~ ~ ~ :; ~ ~ ~ i ~ ~ ~ ;.. :; ~ e ~ ~ ;.. .. 0 C> ~ is 0 ~ ~ ~ (') o ~ ~ ~ ~ (') '" ;:l :<l ;! ~ ~ o ~ o .., ;.. o ~ o '" oj .. C> e '" ~ g ~ C> ~ III ~ " o g ~ '" ~ z o .. ;::i g ; ~ t:l :; ~ is III .. " :; ~ e ~ i:J ~ ~ e ~ ~ ~ == ~ ~ ~ ~ , . RECEIVED . GFTV OLERKS OFFICE VARIANfif WWTPl2:55 For the Period August 2001 STATISTICAL ANALYSIS Crashes per 100,000 Miles-the number of crashes decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average, Complaints/Operating Day-percentage of complaints increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . . . . . . ~ c ~ ..: I rIl ... o ~ ~ 10I i: ..: ~ ~ ~ ~ t.l ~ ... o u Ii: t.l el '" e ~ 10I Cl ..: 10I '" ::.: ~ ~ ... o z ..: 10I '" g t ~ o I i rIl ..: ... '" ~ ~ ... rIl ~ ~ ~ ~ ::l < !- rIl G ~ ;;> < :;; .. ~ ~ :: '" \0 Q r-- 0 5~3~~5 "'" ~.... ~ CI r- Cl~ ~ ~ &i ;;; ~ ~ :=.;~~a~ ~ : ~ !: :2 a Cl ~ ~~d.;!ar--e ::; 8 ~ ... on ,. c ~ 5 ~ ~ ~ ~ ij ~ ~ ~ d ~ ~ ~ ..... ~ ... ~ ~ :; ~ i'i :s: ~ ~ ~"",:i~~;;; ... c; ~ ~ ~ :!: ~ :: :rt ~ ..J ii! g ec ... on c : So. a. "'t ..... t"I "'" ~ f"\ : g Ql : Cl ::_.~"t-~3 .... ~ I"i ~ "'" o ~ ~ ~ ~ i! : ~ a " ; ::~:i~5aCl~ ~ ;;> 8 lli ... !: ; ~ .., ~ 0\ :::; ..... ~ .., N :! ~~a~a~=3 ~5~s~~a~ ~~~_..~~5 ~ wi' "'" ~ "'" ij~~~::l!:_..~r--"'" c. "l. 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'" ~ '" ;;: ~ C> :! ::: Q ... ::J. .. '" Q ~ :!. .... :;; ~ ... '" '" :;; :! '" .. r- '" .. '" '" Q .. ~ :!. '" ::l .. '" .... '" "t .. C> .... '" l!' ... Q ... '" '" .. Q c; ~ ~ '" ~ '" '" '" ::: .... '" ~ .; Q .. .. Q ... :!. ~ ~ ~ '" r- ... '" '" ~ '" : ... Q '" '" ,,; Q r- 6 ~ .. ... oo .... '" '" '" '" ... '" ..; ... .... C> Q .. '" .. .. ~ f. '" '" ~ r- C> C> '" ... ,,; ,,; ... Q ... '" r- '" .. Q .. ~ :!. ... '" ... :. '" r- oo '" ::t oo ,,; ~ ... Q ... '" '" Q '" :!. ~ c; ... ~ ~ .... ..r ~ ::! ;l- ~ '" Q r- :!. ~ ... '" ~ C> '" '" '" '" '" .~ ..r ... ..; .; C> .. '" .. Q ;;; ~ ~ <! g .... '" '1 ~ '" '" ... Q '" '" oo '" '... .; en l!l ;>- ~ ~ :J ~ ;>- !i1 -< en -< 0 ...l ...l l'l ~ l'l :: !i1 '" ~ ~ <( = ;>- ~ ~ '" j :j ::: ... ... ~ .J ~ ~ 0:: 0 ~ '" e; en '" ... ~ ! ~ 0 ...l en ... :: ~ '" .J ~ :: ~ ~ ~ ~ g ...l .J 0 -< u . . . , VARIANCE REPORT For the Period September 2001 STATISTICAl ANALYSIS - Complaints/Operating Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $4.50 and year to date total of $4.50. .~ " GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 24, 2002 Jesse A. Hall Treasurer - Elect Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Hall: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Tuesday, January 22, 2002, you were appointed as Treasurer of the Greater Roanoke Transit Company for a term commencing February 1, 2002, and until such time as your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, /J rh ""7 1. (~ Mary F. Parker Secretary MFP:mh EncloslJre pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.02IJanuary 22, 2002.GRTC.corresp,wpd 5. ~. GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 22, 2002 William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear Members of the Board: Paragraph I, Article II of the By-Laws of the Greater Roanoke Transit Company provide that the Annual Meeting of the Stockholders will be held during the month of June each year at a day, time and place to be from time to time fixed by the Board of Directors. With your concurrence, I respectfully recommend that the Annual Stockholders' Meeting be held on Monday, June 17, 2002, at 1 :30 p.m., in the City Council Chamber. RKS:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC James D. Grisso, Treasurer, GRTC Mary F. Parker, Secretary, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.01\Call Stockholders' Meeting.wpd (p, , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 22, 2002 Ralph K. Smith, President and Members of the Greater Roanoke Transit Company Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: James D. Grisso has resigned his position as Treasurer of the Greater Roanoke Transit Company, effective February 1, 2002. Pursuant to the By-Laws of the Company, it will be necessary to appoint a new Treasurer, for a term commencing February 1, 2002, and ending at such time as a successor is appointed and qualifies. With kindest regards, I am ~I~;./~ Mary F. Parker Secretary .-..-,......--., MFP:sm N:\cksm1\GRTC.02\A.ppointment of Treasurer.wpd "" ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 17, 2002 Ralph K. Smith, President William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear President Smith and Members of the Board: This is to advise you that there will be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Tuesday, January 22,2002, at 1 :45 p.m., in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. S?hIY~ 9. ~ Mary F. Parker Secretary MFP:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC James D. Grisso, Treasurer, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.02\Meeting Notice.wpd '~ <\" . . . GREATER ROANOKE TRANSIT COMPANY JANU~RY 22, 2002 1 :45 P.M. COUNCIL CHAMBER AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of Minutes: Regular Meeting of June 18, 2001. 4. Reports of Officers: a. General Manager: 1. Management Letter dated January 22,2002. 2. Financial and Operating Reports for the months .of Oct'ober, November and December 2001. 3. A report recommending authorization to file applications requesting the maximum operating assistance. from the Federal Transit Administration and the Virginia Department of Rail and Public Transportation for fiscal year 2002-03. 4.A report recommending appointment of a Budget Review Committee for fiscal year 2002-03. 5. A communication from the President recommending that the Annual Meeting of the GRTC Stockholders will be held on Monday, June 17, 2002, at 1 :30 p,m., in the City Council Chamber. 6. Appointment of a Treasurer for a term commencing February 1, 2002, and ending when a successor is appointed and qualifies. 7. Other Business. 8. Adjournment. "f. Q ./. ~ c ~ Blr--~l .----.. . ~ ~IR VALLEY METRO MANAGEMENT LETTER Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 January 22,2002 Preventable Accidents Decrease Management is pleased to report that there were only 12 preventabie accidents reported in calendar year 2001. This is a decreased of37% compared to the preventable accidents reported in 2000! This significant achievement is in addition to the previously reported record of 118 days of operation with out a preventable accident, which occurred earlier in 2001. . Downtown Express Expansion Effective on December 17, 2001, GRTC's "Downtown Express" route expanded. In connection with the opening of the City's new Gainsboro Parking Garage, the Downtown Express now serves the citizens of Roanoke who park in the new garage and wish to work or shop downtown. The service continues to offer 10-minute headways for customer convenience, and primarily uses GRTC's new Thomas low-floor buses, which promotes ease of boarding. 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(II f ~ g ~ ....... .. <0 - - <0 ~ e ~ ~ ~ ~ .... - - co '" 0\ -..I ;; ..... ~ ~ 1M S <0... co - - '" s ~ <0 - '" g: i ... ;:J ~ ~ - ~ ~ .. .. '" i ~ ~ i <0... ... ~ ~ t i e ~ i: ~ ~ 1M fA :; GO go ~ \0 .... Oa 0\ -...I 00 ..., ... co .. d d !a 1:1 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ o ~ 0 0 !:; ~ l"l ~ ~ ~ is !:l ~ ~ ~ F ~ w ~ ~ ~ ... ... 00 <_00 i~~QO ... ~ ... ",'" ... ~ ~ f ~ ~ b ~ ~ .. <0 00 ~ E t ~ ~... 1lO e ~ e ~ ~.... Q i ~ :; ~ ... ~ ~ s 00 oa 8:....o:t ...:l: '" <0 00 00 ~ ~ i: ~ ::; 00 .e ~ ~ 5 .... 00 '" ... o tIl 1i! ... ~ ~ ~ ~ ~ C'l tIl tIl '" 00;" ~ e ~ ~ ~ .. ::l .. ~ '" :c .. ~ .. tl '" :c ~ ~ .. tl a a a a ..; ~ ~ ~ ~ t'" t'" t'" ~ !a ~ 1:1 ~ ~ ~ I ~ a ~ ... ~ ~ ~ ~ Ii '" e ... ~ ~ ~ ~ i i z ~ ~ ~ ~ n ~ ~ ~ o tIl..; ~ ~;.. e ~~~tt~fA~ 1l:-...b~:S~ 0\ lAc = .... ~tt:~_j.oI...,CII= ~~~~~~E~ .. co ~ii~~=~j ~ \O:g:i~e:= ~ t l: ~ ~ ~ ~ t e ~ GO ~ ~ ~ ~ ~ ~ ~!~~B~~t ~ ,.. QO ..... ..... \0 ~ .. .. ~ e ~ ~ i ..., e ~ t;....to.. QII b ... t. w UI .... loCI ... 00 ~ : ~ ~ ~ t t; ~ e ~:"":5 ~ e .. .. '" JA ~ ~ '" t: .. ... ... tti~~~ ~ ~ ~ 0\ . tfi~~w~ ~~~~t~ ... - ~~~~~W"'~ri: ~~~~~~i~ ... - ~....t.e_ttw; !QeOG~u::i ~~~~i ~ i!! ~ .... c...a ~ ... liO ~ ~ ~ .... ~ '" '" t '" <0 .. '" '" lo""" W s G ~ t 0\ .... ~ .. - e ~ ... '" w .... w .... ~ ~~bt:~~!'" 0\ N .... \0 ~ <0 <0 ... o .. q '" 0 8 = ~ '" ~ n o ... l"l ~ '" ~ ~ Cl Cl " ~ l"l ::: o ~ o .., o ~ = ~ ! z o ~ ~ ~ '" ~ ; = l"l " ~ i t:l ~ = e ~ ~ ~ Q ~ ~ ~ ~ ~ ~ l"l ! ~ ;.. l:: <: S ~ ~ ~ I ~ ~ ~ ~ o l:: q S g tl \. . VARIANCE REPORT For the Period October 2001 STATISTICAL ANALYSIS Crashes per 100,000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. Complaints/Operatina Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average, OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $369.24 and year to date total of $373.74. . . ,-. GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Five Months Ending November 30, 2001 42% OF THE YEAR IS PAST FY02 FY01 FY02 ACTUAL ACTUAL BUDGET % OF FY 02 11/30/01 11/30100 TOTAL BUDGET OPERATING INCOME Operating Revenue $534,740.67 $567,037,00 $1,366,352.00 39.14% Advertising Revenue 64,505.83 59,072.00 125,400.00 51.44% Non-Transportation Revenues 129,447.49 120,088.56 244,579,00 52.93% Total Income 728,693.99 746,197.56 1,736,331.00 41.97% OPERATING EXPENSES Labor - Hourly & Salary 949,449,73 921,084.09 2,310,395.00 41.09% Fringe Benefits 315,830,02 273,280.29 888,054.00 35.56% Services 118,208.11 115,796.79 310,731.00 38.04% Materials & Supplies 222,936.08 270,695.77 736,522.00 30.27% Utilities 53,559.86 49,595.16 137,790,00 38.87% Insurance Costs 71,129.16 69,342.29 171,229.00 41.54% Purchased Transportation 140,853.51 125,543.40 392,677.00 35.87% Miscellaneous Expenses 14,857.51 16,384.12 34,586.00 42.96% Total Expenses 1,886,823.98 1,841,721.91 4,981,984.00 37.87% Net Loss (1,158,129.99) (1,095,524.35) (3,245,653.00) 35.68% Local Grants 417,905.38 389,215.23 1,022,806.00 40.86% State Grants 447,250.00 437,785.00 . 1,054,028.00 42.43% . Federal Grants 517,791.83 504,918.34 1,168,819.00 44.30% Total Subsidies 1,382,947.21 1,331,918.57 3,245,653.00 42.61 % Net Income (loss) 224,817.22 236,394,22 . .)~ . i tJ :::: ~ ... ;;. ~ '-' ;;. ~ ~ ~ ~ ~ ,; ;:i C> C> ", '" ... C> C> ~ 0 ::! '" 5 ~ '" ~ ,; ,; ~ ~ ..: '" ~ ;;. III '" C> ,; c; '" C> C> ... ... ~ C> '" ... ., C> '" C> ... ..r '" '" <> ..; <> 0 ... '" z ~ '" '-' ;;. ~ C> 0 ~ ~ ~ '" ~ ... ~ ,; ..r ., "l. <> ~ ... ... ~ ei ;;. ;;. III c; ... ... ... ... b 1 ;! ... ~ '" C> C> ., "l. ... ..r ;:t ... ... <> '" 0 ..: '" III ~ ;;. ... ,; c; :::: 1 :!I ... ~ C> t C> '" ... C> <> ..; <> <> ... ", '" ... ", '" '" !ii c; ~ ;;. ;;. ... ;;l ~ ~ is '" :::: '-' C> ... ... <> ~ <> ~ ... ..r '" ... on ~ ~ ~ ~ ~ . ... on ~ ::l ... "I- C> ... :! ., on g ... on <> ... '" ~ ~ li: ~ ~ ;;; ~ ... ... ... '" :! ... C> ..r ..; ... ..r <> '" ... . ;>- g '" ;;. :: C> '" ... on ~ ill ... '" C> '" C> ... ..r '" ... <> , <> ... ... .., ~ ~ ~ f. ~ g C> on ... C> ::l "l. ... "l C> ... on ... 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"" ~ r- C ~ ~ 5 ~ ~ i ~ ;S ~ ~ s c ~ ~ ~ d ~ ! a r- e on '" .. Co ... S ~ ~ ~ ; 0\ ~ ~ d..)~~~!: ~o ~ ~ 2 "" ~ on r- a~ ~ 5 ... ~ "" 14: ~~.. ~ ; ~ ~ ..."'0 "!:J c:=!o ::: f't ~ ...... : C1..: 0 ~ ::t ~ ~ :!- 3 ::: M ~ ~ ~ fO\ ~ 1:4 ~ : ~ s N ~ =':i~5aCJE III r- 00.. ~ ~~3~3~~~ .. :t ~ :: ':J: 110 r- ~ llO r- "" r-- ..... d ~ ~ ~ .. ;> l:l ... ! .. ~ " ~ ~ ~~~~~i n ~ = ;t ~ ~ ~ ~ 5 ~ ;!~5~,.f5 ~ " ~ ~ ~ ~ e ~ ~I ~ ~ ~ ' ! I I I ~ ~ ~ < g ~ ~ ~ ~ ~ 0: 0: rIl ~ ~ ~ ~ ~ ;:; :~~ij .; .; ~ ~ ~ .. ... t:: 0\ :g ;;. :1- llO ~ ~ :5 .. '" ~ ... .. ~ GO ~ ~ : .., ~ ::: 2: ~ ~ \0 ~~::: ::l ... ~ ~ ~ i II) GO 2' ;:; ... r- c.. ~ g N ~ .; - :l- ~ 3 ~ ;:; ; ~ ~ l .. .. '" on ::: .,; ~ .. .. ~ ~ ~ ~ .; GO ~ .. :. 5 ~ ;:; :i 2 ~ ~ .; eO 0'\ .. .. ~ ~ ~ ~ .;"'o\~ 2: ~ ~ :: ~ eo .; 0\ ;:; on ~\Os~ ::l on ~;J~~ ...... r-- 2 ;:; ... ~ ~ 5 ~ ,., ,.,.. ~ ~ ~ ~ :i .: ~ '" .. "1 '" ~ ~ ~o fO\ a ~. .- ~ ~ ::: ~ ~ ;! g; ~ .... ~ Cl 0), ~ .., i ~ ~ ~ l ~ ~ ~ ~ ... ,.,.. ~ 3 ~ S 0\ ...... l ;: ... "" t:; :; N 5 Cl ::: ..... ::: ~ on on r- i Q &i. ~ ~ ~ ~ :: \0 \0::; ~c:;'r- :. ... :: ~ ~ ~ ~ :r Co ~ .,. 2 ~ ~ :: ~ ~ ~! ~ ~ 2 ... "'.. !:!5fi 2 2:: .. M t: ~ =: ~ .... r\ I "" : ! ~ ~ ~ ~ ~ :: ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ! ~ ~ I ~ ; ~ I~ I ! i I I I i ~ ~ i I i ~ i .. .. .. on .. ,., "I. "I ~ 2 ~ ~ ~ - .. .. ... .. c .. c ::l ... ::l ... 2: c :!l :!l .. .. .. :!l ... ~ :!l ~ 2: .... ;:: '" ~ ~ ~ ~ < ~ ~ ~ ~ 8 ~ ~ ~ ~ ~ ~ ,\> ) . VARIANCE REPORT For the Period November 2001 STATISTICAL ANALYSIS Crashes per 100,000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. Complaints/Operatina Day-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $373.74. . . ~\, GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Six Months Ending December 31, 2001 50% OF THE YEAR IS PAST FY02 FY 01 FY02 ACTUAL ACTUAL BUDGET % OF FY 02 12/31/01 12/31/00 TOTAL BUDGET OPERATING INCOME Operating Revenue $638,038.21 $687,430.09 $1,366,352.00 46.70% Advertising Revenue 72,610.83 73,444.40 125,400.00 57.90% Non-Transportation Revenues 150,190,90 145,266.21 244,579,00 61.41% Total Income 860,839.94 906,140.70 1,736,331,00 49.58% OPERATING EXPENSES labor - Hourly & Salary 1,113,364.22 1,080,621,27 2,310,395.00 48,19% Fringe Benefits 380,481,23 330,864,58 888,054.00 42.84% Services 142,303.50 137,668.48 310,731.00 45.80% Materials & Supplies 257,161,22 316,417.49 736,522,00 34.92% Utilities 66,820,27 66,252.45 137,790.00 48.49% Insurance Costs 85,902.84 83,290.59 171,229.00 50.17% Purchased Transportation 168,300.90 151,802.45 392,677.00 42.86% Miscellaneous Expenses 19,864.05 17,579.75 34,586.00 57.43% T olal Expenses 2,234,198.23 2,184,497.06 4,981,984.00 44.85% Net Loss (1,373,358.29) ( 1,278,356.36) (3,245,653.00) 42.31% Local Grants 499,377.85 467,016.35 1,022,806.00 48.82% State Grants 536,510.00 525,342.00 1,054,028.00 50.90% . Federal Grants 615,193.41 597,969.01 1,168,819,00 52.63% Total Subsidies 1,651,081.26 1,590,327.36 3,245,653.00 50.87% Net Income (loss) 277,722.97 311,971.00 . ~. ~:V . , VARIANCE REPORT For the Period December 2001 ST ATISTICAL ANALYSIS Crashes per 100,000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. Complaints/Operatinn Day-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $373.74. . . . . . 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'" ",'" ,., '" '" o ~ 0 '1- GO GO 2 .. '" '" '" ;:: -ri ,., "," :; : :q ~ co OCI e ;:; ... :s ~ ~ ~ 00 00 ~ ::l ... ",'" ~..~t;~ 00 :€ :!: '" ;: ~ ~ ~ i: ..: 0\ ::t ... ii ... is ~ ~ i ~ ;:; ... "," ~ 3 M ~ 00 ~ ~ ;:; .. ... '" 5 ~ ~ ~ ::: i \C ~ "'t ::: ~ ~_' 00 ,J1O ;:; 9 ~ ~ ~ ... ... '" ,.,'" ~ ~ ~ :st 00 .... a\ ;: :!: "'..~~=~ ,,; ~ ;:; '" :! ~ ~ ~ :;} - ~ :: ~ '" ~ 11 ~ ~ r- ,... ~ ~ ~ .. 0 ~ ~ !3 ;; ~ ; ~ s ~ ~ ~ G ~ ~ ~ ~ ~ ill ~ ~ "3. f"') 0 ~ $ ~ 5 -, 0\ 2 Ii: ~ ~ ~ ~ ~ ~ 2 2 ~ ,., ,.,'" ~ ~ ~.. ~ ~ : 2 ~33~_..; ;: ;: ... a-'" !;~8..~ : '11 :. ~ S M ~ ~ ~~~~- ;: ;: ,., ,.," ~=_...=~ a- t::: ... :_-,... t-- ~ ~_' 2 ;: '" "'... ~c &tOi ~ ~ ~ :: \C 100 s:. ~ i ~ ~ :. :. 2 ,., ,., '" a- ...,., ..... Q 0). ""l ~ ~ ~ = ~ s i ~ ~ .... ~ s f'\ ~ ~ :8_, "'_ "l Iii \(l """ ~_ 2 2 rf\ r- ~ = i f'\ ~ ! ~ ; ~ ~ !3 ~ ~ ;:l ~ 0 ~ :;; ~ ~ ~ ~ ~ ~ ;:> ~ ....l ...l ~ ~ ~ ~ ~ ~ Ill: rn ~ ~ ;:: ~ ~ 5 ... ::: ... ... '" ... ,., ... 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'" ~ "l. ... .. ci ..; ci on oo oo ~ ~ .. ;t. ;t. :5 .... ~ C> ~ ~ '" ~ C> ~ ci ci ... '" ~ ... C> ~ ~ ~ '" ... ... g C> ... .. oo :!l I E ~ .. '" '" ~ .. ::i ..; ..; ci on '" .. :>- ~ ;t. 'if. r.. g ~ .... .... ~ ~ ~ 0 " " ci ... ci ~ .. '" ~ .. .. '" ... ~ ~ ~ ~ t- :5 .... . .. '" oo '" on ... .. C> .... oo '" '" "1. .. l:<: .. '" ,,; ..; ci on ci fZ <oj .... '" Q ~ ~ ~ gj :>- ~ ~ ~ ::l 3 <( ~ :i Q ~ 0 '" ~ ~ CIl Q =: :;; C> " ~ ~ ...l '" ~ .. ~ ~ ~ ~ 0 ~ . .. e, l:<: ...l 0 ~ <oj ~ ~ ..., gj .. CIl CIl ... <oj ~ 0 ...l (/J ...l :'i .. ~ ~ <oj ~ 0 .. =: =: ~ u ~ ~ ~ ~ ...l !;: ~ ...l 0 " <( u \.' GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 24, 2002 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am attaching copy of a resolution authorizing the filing of applications, and acceptance and execution of appropriate agreements for operating and capital financial assistance for fiscal year 2002-03 with the Federal Transit Administration and the Commonwea'lth of Virginia Department of Rail and Public Transportation, upon certain terms and conditions. The above-referenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting which was held on Tuesday, January 22, 2002. n'~ 1. L Mary F. Parker Secretary MFP:mh Enclosures pc: Darlene L. Burcham, Vice-President of Operations, GRTC James D. Grisso, Treasurer, GRTC H:\GRTC.02\January 22, 2002.GRTC.corresp.wpd 91 / ;r: / ....Y "\ BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS AND THE ACCEPTANCE AND EXECUTION OF APPROPRIATE AGREEMENTS FOR OPERATING AND CAPITAL FINANCIAL ASSISTANCE FOR FISCAL YEAR 2002- 2003 WITH THE FEDERAL TRANSIT ADMINISTRATION AND THE COMMONWEALTH OF VIRGINIA DEPARTMENT OF RAa AND PUBLIC TRANSPORTATION UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the Company's General Manager and Secretary are authorized to execute and attest, respectively, in a form approved by General Counsel, appropriate applications requesting the maximum operating and capital financial assistance from the Federal Transit Administration and the Commonwealth of Virginia Department of Rail and Public Transportation for the fiscal year 2002-2003 and further to accept and execute the necessary operating grant agreements and capital grant agreements, in a form approved by General Counsel, all as more particularly set forth in the report of the General Manager to this Board dated January 22,2002. ATTEST: Secretary I:\Clerk\grlc fta 2002.wpd <.f.q,,~. ~ 1~1 r;~an;l ~ ~ ~ i-JIr--J .-.. . HIR Greater Roanoke Transit Company Board of Directors Meeting VALLEY METRO January 22, 2002 Greater Roanoke Transit Company P,Q. Box 13247 Roanoke, Va. 24032 540.982.0305 Ralph K. Smith, President and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Federal Transit Administration Operating Assistance, and Commonwealth of Virginia Administrative and Maintenance Assistance for fiscal year 2002-2003. . Background: Financial assistance has been provided to GRTC by the Federal Transit Administration (FT A) and the Commonwealth of Virginia Department of Rail and Public Transportation (VDRPT) during previous fiscal years for certain operating, administrative and maintenance expenses. GRTC is currently eligible for $1,168,819.00 in operating assistance from FTA during fiscal year 2002-2003. This amount of operating assistance is the same as the current fiscal year. In addition, GRTC is eligible for approximately $890,000.00 in operating assistance from the Virginia Department of Rail and Public Transportation, which is the same amount as the current fiscal year. The deadline for filing the applications for the above referenced assistance is March 1, 2002. Consideration: Authorization is needed from the GRTC Board of Directors for the General Manager to file applications for the maximum financial assistance from FTA and VDRPT, and to accept and execute the necessary grant agreements in a form approved by legal counsel. . '" . . . Ralph K. Smith, President and Members of the Board of Directors Federal Transit Administration Operating Assistance, and Commonwealth of Virginia Administrative and Maintenance Assistance for fiscal year 2002-2003. January 22, 2002 Page 2 Recommendation: Board of Directors authorize the General Manager to file applications requesting the maximum operating assistance from FT A and VDRPT for fiscal year 2002- 2003, and to accept and execute the necessary grant agreements in a form approved by legal counsel. Respectfully submitted, ~~?;{-- / David A. Morgan General Manager Report # G02-00002 c. Vice President of Operations Legal Counsel Treasurer Secretary ~~ \. GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 24, 2002 William White, Sr. W. Alvin Hudson, Jr. Darlene L. Burcham Jesse A. Hall Dear Ms. Burcham and Gentlemen: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company on Tuesday, January 22,2002, you were appointed as members of the fiscal year 2002-03 Budget Review Committee. Sincerely, ~ "^O -t. Mary F. Parker Secretary MFP:mh 1.1. 40'" - r~-- pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Vir~linia 24032 N:\CKMH1IGRTC.02\January 22. 2002.GRTC.corresp.wpd \ 4.0..'-1.. ~'~' _.0 .~ r;".';1 i"'" ~~BB . .. .. .. . Greater Roanoke Transit Company Board of Directors Meeting VALLEY METRO January 22,2002 Greater Roanoke Transit Company P,Q. Box 13247 Roanoke, Va. 24032 540.982.0305 Ralph K. Smith and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Appointment 9f Fiscal Year 2002-2003 Budget Review Committee Background: . Annually management prepares a proposed operating budget for the next fiscal year's operation of the transit system. This proposed budget requires approval by the Board of Directors. In order to review the proposed budget, a budget review committee has been established 'by the Board of Directors. / ..' / The budget review committee is usually comprised of two (2) members of the Board, and two (2) Officers of the company. The fiscal year 2001-2002 Budget Review Committee was composed of the following: William White, Sr., Board Member W. Alvin Hudson, Jr., Board Member James D. Grisso, Treasurer Darlene L. Burcham, Vice-President of Operations Consideration: Board of Directors appoint two (2) members of the Board and two (2) Officers of the company to serve as the Fiscal Year 2002-2003 Budget Review Committee. By doing so, this will ensure policy direction by the Board on funding and operational issues, and allow for the development, review and adoption of the GRTC budget prior to completion of the City of Roanoke's budget. . , \ " \ . . . Ralph K. Smith, President and Members of the Board of Directors Appointment of Fiscal Year 2002-2003 Budget Review Committee January 22, 2002 Page 2 \ Recommendation: Board of Directors appoint two (2) members of the Board and two (2) Officers of the company to serve as the Fiscal Year 2002-2003 Budget Review Committee to review the proposed budget. c. Vice-President of Operations Treasurer Secretary Legal Counsel Respectfully submitted, ~........-.- '" .' .' -=~.~"- --,..._~-- "'C.' 'l 7..----. . David A. Morgan General Manager Report # G02-OQ001 \-:\ \ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 24, 2002 Ralph K. Smith, President William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear President Smith and Members of the Board: The Annual Meeting of the Stockholders of the Greater Roanoke Transit Company will be held on Monday, June 17,2002, at 1 :30 p.m., in the City Council Chamber, Noel C, Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. r;;'~ ;. f ~ Mary F. Parker Secretary MFP:mh pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC James D. Grisso, Treasurer, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\CKMH1\GRTC.02\January 22, 2002.GRTC.corresp.wpd " ReCf/YEB b1TYGLERKS I3FFIOf ~""" .. ~ r ;""'; 1 m" ~~BB . .. .. .. . VALLEY METRO Greater Roanoke Transit Company P,Q. Box 13247 Roanoke, Va. 24032 540-982.0305 THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY . THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION . ~-' fllOl$HARU; ... .. m'" . cRE6EIVf;ID .,..~ ~ <ClrYGLERKS eFF1C~ 011= 001 B B . .. .. .. . VALLEY METRO MANAGEMENT LETTER Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va. 24032 540-982.0305 March 14, 2002 Triennial Review Comolete Under the United States Code, the Federal Transit Administration (FTA) is required to review and evaluate transit recipients of Federal funding at least every three years. These reviews evaluate the performance of a recipient in carrying out the FT A's program, specifically regarding compliance with statutory and administrative requirements. The triennial review consists of a preliminary desk review, and an on site visit that includes a review of the grantee's compliance in 23 differe~t areas. . Management is pleased to report that after the FTA's desk revue, and on site visit, that occurred on January 16- 17, 2002, GRTC was presented with a final report of the review that indicated GRTC was in full compliance with all requirements. Additionally, in the FT A's report GRTC was thanked by FT A Regional Administrator Susan Schroth for the hospitality and cooperation shown the review team, and "commended for an outstanding review" . . . . . ~'".""- o. ~ r ';".,,; 1 ~"ii<C l;~rty ~~~t4~~glloo ~ ~~ B r ~J11 II.. II III 111 ......t.,.. March 14, 2002 Greater Roanoke Transit Company P,O, Box 13247 Roanoke, Va, 24032 540-982.0305 Ralph K. Smith, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Campbell Court Lease Extensions with Family Preservation Services, Inc. Background: The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W., and leases retail and office space within the facility. GRTC currently leases two office spaces to Family Preservation Services, Inc. (FPS) under two leases. The first is 916 square feet of space located on the second floor. The second is 672 square feet of space located on the third floor. These two leases were initiated at two different times due to the fact that GRTC had the space on the third floor become available eight months after FPS had agreed to lease the initial space on the second floor, and FPS was looking for additional space. FPS uses the spaces for family counseling services and their regional office. The total square footage of the two leases is 1,588 square feet. Under the terms of the two original Lease Agreements, both Agreements expire on March 31,2002, but have up to three option years available. FPS has indicated that they would like to exercise the option to extend the Leases for both spaces for one additional year beginning April 1, 2002, and ending March 31, 2003, subject to GRTCfs agreement. GRTC is agreeable to exercising the first option year available for both leases. Under the terms of the original Lease Agreements, the lease amount for both spaces for the first option year will be $10.20 per square foot, for a total annual amount of$16,197.60 for both spaces. Action to be taken: GRTC will enter into two one-year Lease Extension Agreements with Family Preservation Services, Inc. The first for 916 square feet of space on the second floor, and the seconq for 672 square feet of space on the third floor. The lease amount will be $10.20 per square foot for the 1,588 total square feet of space, for a total annual amount of $16,197.60 as referenced above for both spaces, and as allowed by the original GRTC resolutions approving the Lease Agreements, and GRTCfs June 18, 2001, resolution. Such action will not be taken until at least five business days after the date of this letter. . . . , Ralph K. Smith, President and Members of the Board of Directors March 14, 2002 Page 2 Should you require any additional information, or have any questions regarding the above referenced action, please contact me. DAM/ch c. Vice President of Operations Treasurer Secretary Legal Counsel . Respectfully submitted, ;::;. <<.,~--- David A. Morgan General Manager RECEIVf;El flTY CLERKS OPFlcr , .,. """" ~"'~' eo ! r ; '''"; 1 m-"";oc ~~Br-] .-----.. II ~~ R VALLEY METRO Ralph K. Smith, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Greater Roanoke Transit Company P,O. Box 13247 Roanoke, Va. 24032 540.982.0305 Dear President Smith and Members of the Board: Subject: Contract Extension Agreement with Acordia of Virginia Insurance Agency, Inc. Background: On April 1,1999, the Greater Roanoke Transit Company (GRTC) entered into a three-year contract with Acordia of Virginia Insurance Agency, Inc. (Acordia) for insurance brokerage and management services. The Contract also allowed for a two-year extension, exercisable at the sole option of GRTC. Under the terms of the original Contract, GRTC is to pay Acordia $16,000.00 annually for the above referenced services. . In February, 2002, GRTC notified Acordia that it was agreeable to exercising the option years available under the terms of the original Contract at the current annual rate of compensation, which is $16,000.00. Acordia notified GRTC that it was also agreeable to continue the $16,000.00 annual rate for the two option years. Action to be taken: On April 1, 2002, GRTC will enter into a two-year Contract Extension Agreement with Acordia of Virginia Insurance Agency, Inc. for insurance brokerage and management services. The amount of annual compensation will be $16,000.00 for each of the two option years. The extended Contract will expire on March 31,2004. The Contract extension is allowed by the original GRTC resolution approving the original Contract Agreement, and GRTC's June 18, 2001, resolution. Such action will not be taken until at least five business days after the date of this letter. Should you require any additional information, or have any questions regarding the above referenced action, please contact me. Respectfully submitted, ~~,-- David A. M~n . General Manager . DAM/ch c. Vice President of Operations Treasurer Secretary Legal Counsel I '1 ~ GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Seven Months Ending January 31, 2Q?Ty RE.ef/ViEO 58% OF THE YEAR IS PAST L CLERKS 0FF!CE FY02 FY01 . FY 02 ACTUAL ACTUAL 02BUtWl=lJ -' P 1 :'3~F FY 02 01/31/02 01/31/01 TOTAL UDGET OPERATING INCOME Operating Revenue $744,110.66 $795,125.51 $1,366,352.00 54.46% Advertising Revenue 83,428.33 84,338.40 125,400.00 66,53% Non-Transportation Revenues 169,767.43 170,186,79 244,579,00 69.41 % Total Income 997,306.42 1,049,650.70 1,736,331.00 57.44% OPERATING EXPENSES Labor - Hourly & Salary 1,273,765.46 1,232,355,97 2,310,395.00 55,13% Fringe Benefits 463,578.06 428,508.14 888,054.00 52.20% Services 165,794.23 159,851,75 310,731.00 53,36% Materials & Supplies 288,363.89 375,691,66 736,522.00 39.15% Utilities 79,750.72 90,056,84 137,790.00 57.88% Insurance Costs 100,642.65 97,405.55 171,229.00 58.78% Purchased Transportation 195,575.15 179,802.45 392,677 .00 49.81% Miscellaneous Expenses 22,220.51 18,269,94 34,586.00 64.25% Total Expenses 2,589,690.67 2,581,942.30 4,981,984.00 51.98% Net Loss (1,592,384.25) (1,532,291,60) (3,245,653.00) 49.06% Local Grants 581,178.45 545,936.18 1,022,806.00 56.82% State Grants 625,771,00 612,899.00 1,054,028.00 59,37% . Federal Grants 656,547.73 736,841,13 1,168,819.00 56.17% Total Subsidies 1,863,497.18 1,895,676.31 3,245,653.00 57.42% Net Income (loss) 271,112,93 363,384.71 . , c"l > c"l ~ ~ ~ S <:'l 0 /'" ~ ~ ~ /'" :< :< ~ . i!: :I: i!: :I: ~ 0 > i ,., F 0 ~ ... '" I ,., ; ... ~ '" ~ !:1 C5 0 ... ~ ~ t" ,., ~ <:> t" i" ... <:> -< <:'l ~ ~ b e: :I: ~ ~ '" <:> t" 0 I ~ t" ~ ,., ~ '" f;; '" '" .... ... '" .... I 0 <:> ... <:> ... '" '" ... '" b .. :g b b '-> <:> 61 ... ... .... .... ~ e ... ~ ~ ,., i!: '" ~ t:l ~ <:> ... ... '" ... = ;.. b '" '" .. 10 <:> ~ 0 '" ... oo ... ... ... e ... ... ~ ~ <:> ~ ~ ~ <:> '" oo '" ... ~ ~ '" ... !: b b '" .. '" ... ... '" '" '" '" ... e '" .... ~ ~ .... g co ... t- oo oo '" 1; E '" oo !:: ... b '" .. '" ~ ... 5: '" ... '" e e ~ ~ ... '" .... '" ~ '" '" ... '" ... b .. b .. '" '" ~ '" ... '" oo '" '" ... ~ ~ .. -< '" '" oo '" ~ '" ~ ... ... ... b '-> .. ~ ~ '-> '" '" :!i ... ,#-, ~ ~ e '" '" oo '" ~ . E ~ ... co ... to. ~ '" s u. '" ... ~ ... 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I ! ~ g ! ~ ~ ~ ! ~ '" l:l ~ s ~ ;.. .. <:: S g ~ ! ~ ~ o l:l 00 :: ~ z o l:l ;:j :: ~ '" ::0 o '" .. r'l ~ ~ ~ ;.. ~ ;:j ~ ~ 0 f;l ~ l:l ~ S ~ , ' . . . , VARIANCE REPORT For the Period January 2002 STATISTICAL ANALYSIS Revenue Hour/Pay Hours- the percentage of revenue hours to pay hours, compared to the average, decreased because of an increase in the number of paid time oft and holiday hours in January. Crashes per 100,000 M i1es- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. Complaints/Operatina Day-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $316.14 and year to date total of $689.88. " GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement For the Eight Months Ending February 28, 2002 '. " ' REQE)/vED . 67% OF THE YEAR IS PAST FY01 u.HY CLERKS I1lFFfCE FY02 FY02 ACTUAL ACTUAL BUDGEfu % OF FY02 02/28/02 02128/01 TOTAL' HARl~D<JiIf '40 OPERATING INCOME Operating Revenue $847,649.77 $898,607.96 $1,366,352.00 62.04% Advertising Revenue 101,007.26 101,059.40 125,400.00 80.55% Non-Transportation Revenues 190,513.79 196,534.04 244,579.00 77.89% Total Income 1,139,170.82 1,196,201.40 1,736,331,00 65.61 % . OPERATING EXPENSES Labor - Hourly & Salary 1,449,396,38 1,397,382.46 2,310,395.00 62.73% Fringe Benefits 548,315,91 485,956.43 888,054.00 61.74% Services 190,315.81 182,420.19 310,731.00 61.25% Materials & Supplies 322,983.32 416,095.72 736,522.00 43.85% Utilities 89,095.43 107,133,88 137,790.00 64.66% Insurance Costs 115,382.46 109,857.92 171,229.00 67.38% Purchased Transportation 225,413.47 200,781.49 392,677.00 57.40% Miscellaneous Expenses 24,686.24 19,577.28 34,586.00 71.38% Total Expenses 2,965,589.02 2,919,205.37 4,981,984.00 59.53% Net Loss (1,826,418,20) (1,723,003,97) (3,245,653.00) 56.27% Local Grants 662,367,17 624,187.64 1,022,806.00 64.76% State Grants 715,031.00 739,104.00 1,054,028.00 67.84% Federal Grants 864,155,14 829,891.80 1,168,819.00 73.93% . Total Subsidies 2,241,553.31 2,193,183.44 3,245,653.00 69.06% Net Income (loss) 415,135.11 470,179.47 . , n F: ~ ~ ~ ~ ~ '" 0 .., ~ ~ t'" ~ n . ~ == ~ == ~ 0 ~ !:l 0 ." ~ ~ ~ '" ." 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VARIANCE REPORT For the Period February 2002 STATISTICAL ANALYSIS Crashes per 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. Complaints/Operatina Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $689.88. . . '. ,- ". GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS SPECIAL MEETING . APRIL 29, 2002 Imme~iately following adjournment of City Council Work Session EMERGENCY OPERATIONS CENTER CONFERENCE ROOM AGENDA 1 . Call to Order - Roll Call. 2. Statement of Purpose. President Ralph K. Smith. 3. Briefing on the public transit system. 4. Adjournment. .t ~". _l GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS April 25, 2002 Ralph K. Smith, President William D. Bestpitch William H. Carder . C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear President Smith and Members of the Board: This is to advise you that there will be a special meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, April 29, 2002, immediately following adjournment of the City Council's work session which is scheduled to convene at 12:15 p.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. The purpose of the meeting is to receive a briefing on the public transit system. Slh~ 1. p~ Mary F. Parker Secretary MFP:mh pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Jesse A. Hall, Treasurer, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC David A. 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OJ (0 0,.0 ' ~;~~~~. . 0,(0';::+' " Q::f~' :c' " .~ci~". .~. :J::r ,t"'t' "<' (0 0 --t ::r ,il) ':J' 'it ,,-< o c:: ~ / , , RECEIVEffi , elTY CLERI\S, 0FFlCE ~ ~ r;....;l ~ '~~BB . .. .. .. . VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION \ :~!;,j,?~~}.'!E;~;!L~~~:'3fiTh(;;> 'j~,;~&jf;~'lfh2~&; ~ ~ ~BB:: . .. .. . April 11, 2002 VALLEY METRO Greater Roanoke Transit Company P.Q, Box 13247 Roanoke, Va. 24032 540.982.0305 Ralph K. Smith, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Auto Liability, Physical Damage and Workers' Compensation Insurance Coverage Background: The current insurance policy for auto liability, physical damage and workers' compensation coverage with Selective Insurance Company expired on March 31, 2002. This coverage provides for losses up to the value of the rolling stock, and $5,000,000 for liability losses. GRTC contracts with Acordia of Virginia Insurance Agency, Inc. (Acordia) to provide insurance brokerage services. Acordia reviewed GRTC's insurance needs, and examined possible insurance carriers to determine the best value for GRTC's needs. During this year's renewal process, management determined that it was in the best interest of GRTC to increase its liability coverage from $5,000,000 to $10,000,000. GRTC's insurance broker, Acordia, requested quotes from several insurance carriers, including Carolina Casualty, National Interstate, St. Paul, The Travelers, Hartford Insurance Company, Virginia Transit Liability Pool, the Virginia Municipal League Insurance Programs and GRTC's current insurance provider, Selective Insurance Company. All of the above carrier's premium quotes were higher than Selective Insurance Company, provided less coverage, or they declined to quote. Based on Acordia's review and evaluation of the above information, Acordia recommended Selective Insurance Company to provide GRTC the insurance coverage package for the next year beginning April 1, 2002. GRTC's staff agreed with Acordia's recommendation. " ~ "'\ Ralph K. Smith, President and Members of the Board of Directors Auto Liability, Physical Damage and Worker's Compensation Insurance Coverage April 11, 2002 Page 2 Action to be taken: GRTC renewed its auto liability, physical damage, and worker's compensation insurance policies effective April 1, 2002, with Selective Insurance Company for a yearly premium of $279,509. This premium includes the higher auto liability coverage of $10,000,000, which is an increase of 35% over last year's premium of $205,751. However, $16,729 of the renewal premium is to fund the additional, $5,000,000 in auto liability coverage. For a more accurate comparison, . deducting the additional $16,729 would result in a 27% increase over last year's premium. The premium can be funded within the existing and proposed GRTC budgets. This coverage will be for a one-year period from April 1, 2002, through March 31, 2003. Because of the fact Acordia and GRTC were searching for the lowest quotes, several last minute proposals were received. This did not allow this summary report to be distributed to the Board prior to March 31, 2002. Therefore, the insurance was purchased, but was made contingent upon no objection being received from the GRTC Board of Directors. In accordance with GRTC's June 18, 2001, resolution, the purchase of such insurance will be confirmed, but such action will not be taken until at least five business days after the date of this letter. Should you have any questions regarding this matter, please contact me. Respectfully submitted, ~~~ David A. Morgan General Manager c. Vice President of Operations Treasurer Secretary Legal Counsel ~) VALLEY METRO REG eHY CLERKS lDFFICE Memo .02 HAR 13 P 1 :39 To: Stephanie Moon From: Chip Holdren CC: Date: 3/13/2002 Re: GRTC Board Summaries Stephanie, Enclosed is a management letter, two Board summary reports, and two months financials to be distributed to the GRTC Board. Please distribute them along with the Council meeting packets that will go out tomorrow 3/14/02. Should you have any questions, please give me a call. Thanks for your help! Pursuant to ~~ 13.1-775 and 13.1-936 of the Code of Virginia, each assessed corporation shall pay the annual registration fee required by law on or before the corporation's annual "~port due date determined in accordance with ~ 13.1-775 (Stock Corporations) or ~ 13.1-936 (Non-Stock Corporations) of each year. Payment is due July 31, 2002, and must be received at the Commission by this date to avoid imposition of the statutory penalty. Postmarks cannot be considered. COMMONWEALTH OF VIRGINIA - STATE CORPORATION COMMISSION NOTICE OF ASSESSMENT OF REGISTRATION FEE SEND TO: STATE CORPORATION COMMISSION CLERK'S OFFICE P,O, BOX 85022 RICHMOND, VA 23261-5022 *****************AUTOCR**C-002 1..1.1.1..111......11...11...11.1.1....111...11.1..1.1..11...1 GREATER ROANOKE TRANSIT COMPANY WILLIAM M HACKWORTH 464 MUNICIPAL BUILDING 215 CHURCH AVE SW ROANOKE, VA 24011 (804) 371-9733 OR TOLL-FREE IN VIRGINIA 1-866-722-2551 I YOUR FILE COpy I CORPORATE ID. 0153745-5 2002 MAKE CHECKS PAYABLE TO, TREASURER OF VIRGINIA (p1"'a!;ec~ ~otsencl .cash) REGISTRATION FEE $ 100.00 PRIOR YEARS BALANCE $ .00 PENALTY AFTER 07/31/02 $ TOTAL AMOUNT DUE $ 100.00 FAILURE TO PAY ON OR BEFORE THE DUE DATE WILL RESULT IN THE IMPOSITION OF A LATE PAYMENT PENALTY OF 10% OR $10,00, WHICHEVER IS GREATER, IN ADDITION TO THE ASSESSMENT FAILURE TO PAY BEFORE THE LAST DAY OF THE FOURTH MONTH IMMEDIATLEY FOLLOWING THE DUE DATE WILL RESULT IN THE CORPORATION BEING AUTOMATICALLY TERMINATED (DOMESTIC CORPORATIONS) OR HAVING ITS CERTIFICATE OF AUTHORITY AUTOMATICALLY REVOKED (FOREIGN CORPORATIONS). 2041040153745502000100004 " - -""'"..'''HVlJ".L.I M ur- VIRGINIA STATE CORPORATION COMMISSION ",. .~ (2) CORPORA TrON NAME: , GREATER ROANOKE TRANSIT COMPANY 1111111111111111111111111111111111111 111111111111111 I11I1 11111111 o VA REGISTERED AGENT NAME AND OFFICE ADDRESS A TTY . WILLIAM M HACKWORTH 464 MUNICIPAL BUILDING 215 CHURCH AVE SW ROANOKE" VA 24011 CD CITY OR COUNTY OF VA REGISTERED OFFICE: 217-ROANOKE CITY DUE DATE: 07/31/02 CORPORATION ID: 0153745-5 G STOCK INFORMATION: CLASS AUTHORIZED COMMON 5 8 STATE OR COUNTRY OF INCORPORATION: VA-VIRGINIA DO NOT ATTEMPT TO ALTER THE FOREGOING INFORMATION. Carefully read the attached instruction she, Type or print in black o~ If item 0 is blank or incorrect, you must add or change the principal office addre where indicated, If item(.2) is blank or incorrect, you must add or change the director and officer information whe indicated. ~ NO CHANGE @ PRINCIPAL OFFICE ADDRESS o ADDITIONS/CHANGES ONLY , ADDRESS: ' 464 MUNICIPAL BLD 215 CHURCH AVE S W ADDRESS: CITY/ST/ZIP: ROANOKE I VA 24011 CITY/ST/ZIP: (j) DIRECAJ;~~~~!~I~~~~.CERS One individual may be a director and an offlcer. o NO CHANGE o REMOVE OFFICER l&J DIRECTORliJ RALPH K SHITH PRESIDENT 1801 PROSPECT ROAD SE o ADDITIONS o CHANGES OFFICERD DIRECTOR C NAME: TITLE: ADDRESS: CITY/ST/ZIP: ROANOKE I VA 24014 NAME: TITLE: ADDRESS: CITY/ST/ZIP: I AFFIRM THAT THE p~ATlON CONTAINED IN THIS RE~T IS ACCURATE AND COMPLETE. I'r.. ~ -J. 1.""- ()....4'~ t: j)",.1-.~f' . May 31, 2002 NATUREOFOIRECTORIOFFtcER PRINTEONAMElTlTl.E ,f...., (Jt.ll:. DATE USTEO IN THIS REPORT It is a Class 1 misdemeanor for any person to sign a document he knows is false in any material respect with intent that the document be delivered to the Commission for filing. 8576 - " ---.. ---.............. \,urpOratlOn ""'1;111 I-'ay LI'" annual registration fee required by law on or before the Corporation's annual report due date determined in accordance with ~ 13.1-775 (Stock Corporations) or ~ 13.1-936 (Non-Stock Corporations) of each year. , ~, Payment is due July 31, 2002, and must be received at the Commission by this date to avoid imposition of the statutory penalty. Postmarks cannot be considered.' COMMONWEALTH OF VIRGINIA - STATE CORPORATION COMMISSION NOTICE OF ASSESSMENT OF REGISTRATION FEE *****************AUTOCR**C-002 ,..1''-'''''''......''.1.'1...111111...1111...11.1..1.11.'11'" GREATER ROANOKE TRANSIT COMPANY WILLIAM M HACKWORTH 464 MUNICIPAL BUILDING 215 ,CHURCH AVE SW ROANOKE, VA 24011 SEND TO: STATE CORPORATION COMMISSION CLERK'S OFFICE P,O, BOX 85022 RICHMOND. VA 23261-5022 (804) 371-9733 OR TOll-FREE IN VIRGINIA 1-866-722-2551 MAKE CHECKS PAYABLE TO, TREASURER OF VIRGINIA (""-.d: 1"CIt'Ml!':8St'I) REGISTRATION FEE $ 100.00 PRIOR YEARS BALANCE $ .00 PENAL TV AFTER 07/31/02 $ TOTAL AMOUNT DUE S 100.00 I YOUR FILE COpy I CORPORATE 10. 0153745-5 2002 FAILURE TO PAY ON OR BEFORE THE DUE DATE WILL RESULT IN THE IMPOSITION OF A LATE PAYMENT PENALTY OF 10'l6 OR $10,00, WHICHEVER IS GREATER, IN ADDITION TO THE ASSESSMENT. FAILURE TO PAY BEFORE THE LAST DAY OF THE FOURTH MONTH IMMEDIATLEY FOLLOWING THE DUE DATE WILL RESULT IN THE CORPORATION BEING AUTOMATICALLY TERMINATED (DOMESTIC CORPORATIONS) OR HAVING ITS CERTIFICATE OF AUTHORITY AUTOMATICALLY REVOKED (FOREIGN CORPORATIONS), 2041040153745502000100004 Detach Pa)mlllrt Notice Along This Perfolation COMMONWEALTH OF VIRGINIA - STATE CORPORATION COMMISSION NOTICE OF ASSESSMENT OF REGISTRATION FEE CORPORATE 10. 0153745-5 MAKE CHECKS PAYABLE TO: TREASURER OF VIRGINIA 2002 RETURN THIS NOTICE AND INCLUDE YOUR CORPORATE 10. NO. ON YOUR CHECK (please do not send cash) GREATER ROANOKE TRANSIT COMPANY WILLIAM M HACKWORTH 464 MUNICIPAL BUILDING 215 CHURCH AVE SW ROANOKE,' VA 24011 , DO NOT INCLUDE ANY OTHER DOCUMMENTS OR CORRESPONDENCE WITH YOUR PAYMENT AND THIS NOTICE SEND TO: STATE CORPORATION COMMISSION CLERK'S OFFICE P.O. BOX 85022 RICHMOND, VA 23261-5022 (804) 371-9733 OR TOLL-FREE IN VIRGINIA 1-866-722-2551 REGISTRATION FEE $ 100 . 00 $ .00 PRIOR YEARS BALANCE FAILURE TO PAY ON OR BEFORE THE DUE DATE WILL RESULT IN THE IMPOSITION OF A LATE PAYMENT PENALTY OF 10'l6 OR $10,00, WHICHEVER IS GREATER, IN ADDITION TO THE ASSESSMENT, FAILURE TO PAY BEFORE THE LAST DAY OF THE FOURTH MONTH IMMEOtA TLEY FOLLOWING THE DUE DATE WILL RESULT IN THE CORPORATION BEING AUTOMATlCALL Y TERMINATED (DOMESTIC CORPORATIONS) OR HAVING ITS CERTIFICATE OF AUTHORITY AUTOMA T1CALL Y REVOKED (FOREIGN CORPORATIONS), PENAL TV AFTER 07/31/02 $ TOTAL AMOUNT DUE s 100.00 A576 2041040153745502000100004 111 2002 ANNUAL REPORT CONTINUED ~. DUE DATE: CORPORATE 10: 07/31/02 0153745-5 o NO CHANGE o REMOVE GJ ADDITIONS o CHANGES OFFICER IiJDIRECTORO OFFICER 0DIRECTOR 0 NAME: JAMES D GRISSO NAME: Jesse A. Hall TITLE: TREASURER TITLE: Treasurer ADDRESS: 1103 OVERLAND ROAD S.W. ADDRESS: 2807 Garden City Boulevard, S. E. Unit 202 CITY/ST/ZIP: ROANOKE, VA 24015 CITY/ST/ZIP: Roanoke, VA 24014 [~J NO CHANGE o REMOVE o ADDITIONS o CHANGES OFFICER /XJDIRECTORO OFFICER DDIRECTOR 0 NAME: MARY F PARKER, NAME: TITLE: SECRETARY TITLE: ADDRESS: 2457 WESTMONT ST NW ADDRESS: CITY/ST/ZIP: ROANOKE, VA 24012 CITY/ST/ZIP: GJ NO CHANGE 0 REMOVE OFFICER o DIRECTOR [X] NAME: C NELSON HARRIS TITLE: D I RECTOR ADDRESS: 3020 SPRING ROAD SW o ADDITIONS o CHANGES OFFICER DDIRECTOR 0 NAME: TITLE: ADDRESS: CITY/ST/ZIP: ROANOKE, VA 24015 CITY/ST/ZIP: o NO CHANGE NAME: TITLE: ADDRESS: WI LLIAH DIRECTOR 3698 PARTRIDGE LANE NW GJ REMOVE OFFICER ODIRECTOR [KJ WHITE SR k] ADDITIONS 0 CHANGES OFFICER DDIRECTOR ~ NAME: Alfred T. Dowe, Jr. TITLE: Director ADDRESS: 2711 Kirkland Drive, N. W. CITY/ST/ZIP: ROANOKE, VA 24017 CITY/ST/ZIP: Roanoke, VA 24017 3/3 C576 '~ 2002 ANNUAL REPORT CONTINUED DUE DATE: 07/31/02 CORPORATE 10: 0153745-5 IK]NO CHANGE o REMOVE o ADDITIONS o CHANGES OFFICER 0 DIRECTOR IK] NAME: William D. Bestpitch TITLE: Council Member ADDRESS: 381 Washington Avenue, S. W. CITY/ST/ZIP: Roanoke, Virginia.24016 IX]NO CHANGE o REMOVE o ADDITIONS o CHANGES OFFICER 0 DIRECTORfi NAME: William H. Carder TITLE: Director ADDRESS: 2141 Westover Avenue, S. W. CITY/ST/ZIP: Roanoke, Virginia 24015 gNO CHANGE o REMOVE o ADDITIONS o CHANGES OFFICER 0 DIRECTOR EJ NAME: Linda F. Wyatt TITLE: Director ADDRESS: 2543 Round Top Road, N. W. CITY/ST/ZIP: Roanoke, Virginia 24012 , ONO CHANGE 139 REMOVE e9 ADDITIONS o CHANGES . OFFICER 0 DIRECTOR e9 OFFICER 0 DIRECTOR ~ NAME: W. Alvin Hudson NAME: M. Rupert Cutler TITLE: Director TITLE: Director, ADDRESS: 1956 Hope Road, S. W. ADDRESS: 2865 Jefferson Street, S. E. CITY/ST/ZIP: Roanoke, Virginia 24018 CITY/ST/ZIP: Roanoke, Virginia 24014 ~} --- PAY TO THE ORDER OF VALLEY METRO GREATER ROANOKE TRANSIT COMPANY SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. P,O, BOX 13247 ROANOKE, VA 24032 540-982-0305 One Hundred Dollars And 00 Cents State Corporation Commission /1101..30./11' I: 2S.L,? 3g 521: --~-1 I ~ NATIONAL BANK OF COMMERCE ROANOKE. VIRGINIA 68-7395/2514 DATE 5/29/2002 W VOID AFTER 90 DAYS __ ~i_? _____h" I ?ag 20gL, /II 41301 AMOUNT $100,-JO a M' ~\ '\ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS AND AUTHORIZED REPRESENTATIVES OF THE SOLE STOCKHOLDERS June 13, 2002 Ralph K. Smith, President William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear Members of the Board: The Annual Meeting of the Stockholders of the Greater Roanoke Transit Company will be held on Monday, June 17, 2002, at 1 :30 p.m., in the City Council Chamber, fourth ~oor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. I am attaching copy of the minutes of the Annual Meeting which was held on Monday, June 18, 2001. sn:'~ 1. (L- Mary F. Parker, CMC City Clerk MFP:sm Attachment pc: The Honorable M. Rupert Cutler, Council Member-Elect The Honorable Alfred T. Dowe, Jr., Council Member-Elect Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Gary E. Tegenkamp, Assistant General Counsel, GRTC David A. Morgan, General Manager, Valley Metro ,~, STOCKHOLDERS ANNUAL MEETING GREATER ROANOKE TRANSIT COMPANY MONDAY, JUNE 17,2002 1:30 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of June 18,2001 Stockholders minutes. 4. Statement of Purpose. Mayor Smith. 5. Election of Directors. 6. Adjournment. ~' . . . GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 17, 2002 IMMEDIATELY FOllOWING ADJOURNMENT OF THE ANNUAL MEETING OF THE STOCKHOLDERS WHICH Will CONVENE AT 1 :30 P.M. COUNCil CHAMBER AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of Minutes: Special meeting held on January 22, 2002; and a special meeting 'held on April 29, 2002. 4. Reports of Officers: a. General Manager: 1. Management Letterdated June 17,2002. 2. Financial and Operating Reports for the months of March and April 2002. 3. A report with regard to an organizational history of the Greater Roanoke Transit Company. b. Secretary: 1. A report with regard to election of officers for the current year. 5. Reports of Committees: a. A report of the Budget Review Committee recommending that the Board of Directors approve the fiscal year 2002-03 operating budget. Director William White, Sr. 6. Other Business. 7. Adjournment. (~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 13, 2002 Ralph K. Smith, President William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear President Smith and Members of the Board: This is to advise you that there will be a special meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, June 17, 2002, at 1 :45 p.m., in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. Sin. cerely, /J , /1_ 1 (/ ~~... / "'~ 7. --- Mary F. Parker Secretary MFP:sm pc: The Honorable M. Rupert Cutler, Council Member-Elect The Honorable Alfred T. Dowe, Jr., Council Member-Elect Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Jesse A. Hall, Treasurer, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC,Q2\Meeting Notice,wpd :.~~;::~~~~~~~~~, ,----- - ---- '- i 4.a.1 I \...- r=!1 ~ - " ~BB",,-' i==i. .. . VALLEY METRO MANAGEMENT LETTER Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 June 17, 2002 GRTC Welcomes New Board Members General Manager, David Morgan, and Assistant General Manager, Chip Holdren, would like to welcome Mr. Dowe and Dr. Cutler to the GRTC Board when their appointment becomes effective July 1,2002. We have included in this Board package a letter and several newspaper articles from 1974 and '75 that explains the organization and history of GRTC for your review. . Union Contract Under Neswtiation Labor contract renewal negotiations were held on May 29th, 30th and 31st between Southwestern Virginia Transit Management Company (SVTMC) and the Amalgamated Transit Union. In attendance at this first round of meetings were GRTC's General Manager, Assistant General Manager and Director of Transportation. Also representing SVTMC was a labor attorney from First Transit. Union representatives included local stewards, the local President and International Vice President. Many items were discussed and resolved with no major sticking points. Negotiations are scheduled to resume on June 20th, and should be completed before the current labor contract expires on June 30, 2002. Annual Bus Roadeo Held This year's annual Bus Roadeo competition was held on May 5th at the Roanoke Civic Center. During the event, GRTC's bus operators and mechanics competed with other by driving GRTC's 35-foot buses through a timed obstacle course. A barbeque lunch for all employees and their families was provided. This years winners were: 1st place Steve Fisher, 2nd place Sanky Craig, 3rd place Jimmy Carter and 4th place Kay Scott. The winners will go on to represent GRTC at the state competition, which will be held in August in Richmond. . ... ) (4~a~2 - ,- . I I , i l , GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement For the Nine Months Ending March 31, 2002 . 75% OF THE YEAR IS PAST FY02 FY01 FY02 ACTUAL ACTUAL BUDGET % OF FY 02 03/31/02 03/31/01 TOTAL BUDGET OPERATING INCOME Operating Revenue $949,809.14 $1,006,706.12 $1,366;352.00 .,. 69.51% Advertising Revenue 110,189.76 110,788.40 125,400.00 ~7 .87% Non-Transportation Revenues 211,454.54 225,829.81 244,579.00 86.46% Total Income 1,271,453.44 1,343,324.33 1,736,331.00 73,23% OPERATING EXPENSES Labor - Hourly & Salary 1,628,573.12 1,558,528.75 2,310,395.00 70.49% Fringe Benefits 619,703.72 549,174.21 888,054.00 69.78% Services 215,476.97 204,324.53 310,731.00 69.35% Materials & Supplies 368,424.64 461,779.81 736,522.00 50.02% Utilities 108,659.89 126,985.10 137,790.00 78.86% Insurance Costs 130,122.11 118,645.46 ,171,229.00 75.99% Purchased Transportation 253,708.91 226,817.68 392,677 .00 64.61% Miscellaneous Expenses 26,174.73 20,822.62 34,586.00 75.68% Total Expenses 3,350,844.09 3,267,078.16 4,981,984.00 67.26% Net Loss (2,079,390.65) (1,923,753.83) (3,245,653.00) 64.07% Local Grants 744,021.10 703,005.80 1,022,806.00 72.74% State Grants 804,291.00 831,495.00 1,054,028.00 76.31 % Federal Grants 976,566.68 922,942.47 1,168,819.00 83.55% . Total Subsidies 2,524,878.78 2,457,443.27 3,245,653.00 77 .79% Net Income (loss) 445,488.13 533,689.44 I' . . 1 • • • N pq ro ° X X 3 0 X X e w N Vl r• x x x z d G 3 g J F4 x x s x x a x a r G A i"\ I " -~ J I ~ . ~ ~ ~ n III ~ IB ~ ... t:l co ... lit co .. III co .. l; .. ... tl .. ... t co . co tl ... ... t'.. ... t:l co .... ~ ... ... t:l ... ... t:l co E ~ k PIU ~ i ~ II ~ ~ ;: i ~ j ~ ~ l!l ~ i I t ~ 111 ~ ~ ~ ~ f !:i III fi ...... ... ... co co ,g\:;:tt; !:i t: ~ s:S:-1- la . :: .... I; c 0 I: ...... ... ... CO CO ... ... III ... i~"~ ~ l m ~ t: ~ ... = s ... s ~l!cll ... '" :I fii~~ ~i~l ~ ~ t i i ~ s ~ ~ I & I . ........ ...... ...~.. ~~~r. ..... t: ~ .z: t .z: ~ Of a ~ i lit E ~il;i :::-etl-e ~:I iil "'... ... ~~,,~ 5 i ~ i ~~..t: ! . ... d C3 C3 I i:l I ~ ~ n ~ I f:l >< ~ III @l ~~i ~ III I:l 0 o ... ~ ~ s\o..,. ~~tli! i i ~ E ~i;;i ~I'...-e '" lS ... ... ..... .. S. · """ ,. ~ }: c t: .. co ... ..... r i S !:i Ii "'... ... ~ ~ t ~ o I e ~ iii- ~ n ;;j 0 tl o ... ~ ~ ! ~ ~ ~ ... t:l ... .. ... ... t:l ... .. ... ... .. ... ... t ... l; ... t ... .. ... ... l:l ... .. ... ... l; G E ... .. ... ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ I ~ I ~ ~ 0 0 ~ a ... ~ ~ ~ ... tl ~ ~ ..aQ~~ ~ ~~ ~~~~ e ~ ~, e n e ie~~ii~i i~lliiii ... t: ... ~"liiiil ~"'~Iili! lit l!: tt:Ftl'" ""1ll'la:tUl;; ~ ...... .... Eicttjtftf i ~:::iilUlB:", ... .. ... li:...tlji"':::"'e ~lllSt~125~ I"ii~~€~ Etlt:iif.~i b III t ... e '" i S"'ee":::t:~ !t:e~a~le ~...~~~~~~ i, ~ I ~ fi i ~ I ~...~~Iifii~ .. ... ~ tA i .. C w ::; ~a~~~tlli n el n I ~ ~ II ! ~ i ~ ~ ! ~ 5l ~ .. ~ 8 ! ~ .. ! ! 8 ~ ... '< ~ t:t B s ~ ~ I o 8 9 ... III ~ ~ I l:l ! I ~ ~ 0< H I ~ ~ t: ~ ~ gj S ~ 8 -. ,~"'.' ("~'... . . , . VARIANCE REPORT For the Period March 2002 STATISTICAL ANALYSIS Crashes per 100,000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. , All Miles/Roadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. Complaints/Operating Dav-percentage of complaints decreased because of a decrease In the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $689.88. . . " '. (----'---- .. I 4.a.2-, , I \, -- ,j ~ GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement For the Ten Months Ending April 30, 2002 . 83% OF THE YEAR IS PAST FY02 FY01 FY02 ACTUAL ACTUAL BUDGET % OF FY 02 04/30/02 04/30/01 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,050,934.56 $1,103,93&.72 $1,366,352.00 76.92% Advertising Revenue 123,307.26 122,327.40 125,400.00 98.33% Non-Transportation Revenues 233,555.73 251,443.15 244,579.00 95.49% Total Income 1,407,797.55 1,477,706.27 1,736,331.00 81.08% OPERATING EXPENSES labor.: Hourly & Salary 1,806,096.20 1,725,849.65 2,310,395.00 78.17% Fringe Benefits 679,690.46 606,812.60 888,054.00 76.54% Services 238,614.22 231,593.19 310,731.00 76.79% Materials & Supplies 421,921.73 547,097.20 736,522.00 57.29% Utilities 120,061.41 142,507.71 137,790.00 87.13% Insurance Costs 150,743.56 132,411.34 ,171,229.00 88.04% Purchased Transportation 282,708.91 255,782.83 392,677.00 72.00% Miscellaneous Expenses 32,310.04 22,608.63 34,586.00 93.42% Total Expenses 3,732,146.53 3,664,663.15 4,981,984.00 74.91% Net Loss (2,324,348.98) (2,186,956.88) (3,245,653.00) 71.61% Local Grants 825,678.03 781,867.20 1,022,806.00 80.73% State Grants 893,551.00 923,886.00 1,054,028.00 84.77% Federal Grants 1,087 ,248.50 1,061,978.86 1,168,819.00 93.02% . Total Subsidies 2,806,477.53 2,767,732.06 3,245,653.00 86.47% Net Income (loss) 482,128.55 580,775.18 r: .' . . . ,. ., ~ ~ 8 ~ , ~ ~ ~ el ~ ~ (') . I I II: ~ 0 ~ 0 I ... ~ !:l 0 ... ~ g ~ ~ 'b ~ II: ~ ~ ~ .. 0 '" ~ ~ ~ " fil ~ 0( b t ~ g ~ i .. ~ ~ Ii: ~ ~ s ~ a a: ; ~ ~ E Oil i ~ ~ ~ & 0 "I ~ ~ ~ ; ~ b ~ E ~ ! i ! .. ~ ~ b ~, E g ~ i ! ~ ~ ~ '" ~ ~ p i ~ ~ ~ i .. B ;: S ij ~ ~ ~ i ~ e ~ ... ~ I 'Ia '" ;: ~ ~ '" 0 . ~ i ~ t: ~ l .. q ... ~ g 0 ~ ~ .. E :2 ~ i ~ ~ ~ fi ! I ~ 11- ~ E ~ t: ~ ~ i ! ~ .. . ~ ~ !:l .. ~ i ~ e ~ ... ~ I '" ~ ;/. 11- ... '< ~ ... ~ i 8 ~ ~ ~ t: . ~ ~ .. ~ '< ~ i 5 ;: ~ a ~ B ;: ~ '/. E ~ ~ ;: ~ i E ~ ~ '/. ~ l!l gJ ~ ~ ~ .. ~ g i .. ~ 19 ~ ~ ~ ~ . g !O G to ~ do ~ ~ ~ ~ ~ I b tl k ~ .. ~ 'II- 'II- ~ ~ f;l ~ ;: t:l ~ 'II- ...-- , '. ~ "- . " " r i 0 a a ~ a ~ i;l a a cJ a a ri i i E ~ ~ ~ ~ ~ ~ ~ ~ I E el ~ ~ ~ ~ ~ ~ ~ ~ i;l ~ I ~ i' ~ ~ ~ l"l o ~ ~ ~ I ~ I E > ~ ~ e ~ I. ~ ~ ~ '< ~ III ill 0 tl ~ ~ ~ ~ tl ~ I ~ ~ ~ ! o ~ !i E i ',8 8 E ~ ~ ~ ~ ~ ~ e ~ e ~ ~ ~ ~ ~ ~ i;l i;l ~ ! ~ ~ ~ ~ ~ ~ ~ ~ . ~ i;l ~ - :t t , ... t - :t ~ ij ~~~i ~ ~ i:l i: ~ S E ~ ~ ... Ii: '" ~ ~ ~ .. ~ ~~ ~ - - ... S i =: i j t C i~ii I N I;t '" St ~ i ~ .. t "'lit ! ~ 0 5 I;t i ill 'iii ~ - ... ... 1: ~ i ~ ij t C ... i H - '" '" ~ t ! ! '" ... ;:I ;; fA ~ N l; N 'b\o ...\:,., :s:l~~ ~ C ~ 1 N iil .. u: - :s t ~ S t E S I t~l :=~il g ~ ... Ii: N ~t .. :1 S el i Ii: I;t ~ ~ ~ fA . - '< .. .. I~ !; s I~ ~ ~~~ tfi= > ... t: '" ~ ~ i .. t: ! .~ Ii: ;A ill i l' ... ... .. .. r;: ... ~ ~ w" a ~ I '" Ii: ... " ... 0..... t ~ fA l; 1; e: t: ~ti~k fA ~ =: ~ .. '" .. . ... - ... E i ... Nii tj::t~ 0 - .. :; C & fi ; g Q ... ~ N i~ ! ~ .. t: ~ ~ ~ ! - & ~! ... ii Ii: E =: N i 5i i~il ~ I ... t '" ... !J" .. :1 i Cl ei ... 'k N t: N 'I 111 i ii ... ... ~ e t .. W s ! I to; i fA .... ~ N fA Ii: i c~'" ~i~~ e :J II t I !=t Iil ~ - ... C ~~~~ H i ... t ... Hi II fA ~ ~ fA ~ ii .. '< i~ s~ ...,:.0 "i Ii .. ~ t; tCi:l i I ... t '" ~ ti fA l; lI~~i ;:I ~ ... Ii: '< ~fl ~I S t .. t i ~ 5i i~ii H 8 ... ~ N ~ ~ - ;;t fA tl ~c~~ N ~ i 8 II: 8 - ... ij Jo' fie i ~ E G 5 ~~ c 6 , N ~ ~ t ~ ~~ - ~ k ~ "'I ~ 8! ~ ~ ~ ~ ::: :g t: :g S ~ ::: i r;: ~ g w ~ N S ~ ~ '" to ... - '" .. t ~"'l: ~~1ii . i :J ~ ~ ... '" ... fA ;' ~ . VARIANCE REPORT For the Period April 2002 STATISTICAL ANALYSIS Crashes per 100,000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All Mlles/Roadcalls-the number of all miles increased due to a decrease in the ~umber of roadcalls compared to the average. Complaints/Operating Dav-oercentage. of complain~s decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $1,646.97 and year to date total of $2,336.85. . . ..'''' 4.a.3 ------- r;"!1 ~ "",'j ~~~""'i" . .RRc." VALLEY METRO June 17, 2002 Greater Roanoke Transit Company P.Q, Box 13247 Roanoke, Va, 24032 540-982-0305 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia RE: GRTC Organizational History Dear Members of the Board: I would like to take this opportunity to welcome our newest Board Members to the Greater Roanoke Transit Company (GR TC) and share with you a brief overview of our organization. ~. In 1975, the City of Roanoke took ownership of a struggling privately owned public transportation system. The City then contracted with ATE Management and Service Co., Inc. (ATE) to manage the operation and be responsible for negotiating with the labor union that was, and continues to represent the bus operators and mechanics. (See attached newspaper articles) To provide this service ATE, which is now First Transit, established a sub-corporation, Southwestern Virginia Transit Management Company (SVTMC). The General Manager and Assistant General Manager are First Transit employees and the remaining staff are employees ofSVTMC. Although GRTC owns all assets, including Campbell Court, the Roy Z. Meador Building and all forty buses, it has no employees. First Transit is a , division of First Group America with headquarters in Cincinnati, Ohio. First Group provides technical support such as environmental and safety controls, as well as national buying power on materials and supplies. First Group manages over 70 transit properties across the United States. The First Transit management team is responsible for the day-to-day operation of Valley Metro, which provides a comprehensive range of transportation services. These include fixed route bus service, specialized transportation for the disabled, and parking services. In addition, management is responsible for all operational and capital grants from the Federal Transit Administration and the Virginia Department of Rail and Public Transportation. ~, \ . '" flg/; 97.>' Roanoke Forced to Face Employe Uoion Sanction . By JOEL TURNER Times Staff Writer Roanoke City, which has been careful to avoid doing anything to give formal recog- nition to a public employes' labor union, will apparently be required to indirectly recog- nize a union in order to get fed- eral money to buy and upgrade the bus system City councilmen are expect- ed to start dealing n~xl week with the thorny issue of indi- rect recognition of it union- specifically, Local 1544 of the Amalgamated Trlinsit Union AFL-CIO. . But the councilmen won't be jdealing with the issue as coun- !cilmen and that is one reason ithe recognition of the union' ,....ill be indirect. They will be dealing with the maller as directors of the Greater Roanoke Transit Co" :the public corporation formed :to run the bus system, A meeting of the Greater Roanoke Transit directors . (councilmen) has been sched- uled immediaieiy after coun- " " ."'\ "./ " ..~ cil's regular meeting next week.' - . . It is er;pected to deal in part with the so,called "13c" agree- ment, which has been de- scribed as an "integral part" 01 the city's grant application for $1:3 million in federal funds to buy and upgrade the bus sys- tem, In a memorandum to coun- cilmen, City Manager Byron Haner said the Greater Roa. noke Transit directors must approve an agreement with the union .under provisions of Sec. The agreement calls lor' ~Ion 13c of the ,Urban Mass Greater Roanoke TransiL Co. toi Transportalionf.ct . belore the agree, upon aequisition 01 Roa-; city c!lnget t~ federal ",oney,. noke City Lines, to employ "orj That section of the act reo arrange for the employment 01, quires Lhat arrangements must:. all persons" employed by Roa., ' be, made "Lo protect the inte~",: noke City Lines who are mem- ests of employes affected" I)y. ~;fl; hers 01 the union, federal grant. ,:: Haner said that the Amalt~~\.. It also calls lor all union mated Transit Union, which~- workers' to be "appointed to, repres~nts ~mpioyes of. Rp~f:(: com~arable posi~ions on lh~ noke City Lines, Inc., ha.s su~.~"ranslt system Without exam.. milled a proposed agreement'~.::nalion" and "these employes. to satisfy the 13c section r~' shall be credited with their quirement. " ,years of service" in connection Haner has given copies ollhli 'with sick leave, seniority, vaca~ proposed agreement to coun-', lion and pension. cilmen for review before they consider It in their role as di- reelors of Greater Roanoke Trarisit. In essence: the agreement would protect the jobs, seniori- . ty and collective bargaining rights of employes of Roanoke . City Lines represented by the union, The city has agreed to take over the bus company and pay $769,000 for its assets if it gets the federal grant. Greater Roanoke Transit. a publicly'controlled corpora- tion, was formed partly to over- come the legal problems of a municipality negotiating with union employes. ' A transit management com- .!t '~ pany has also been hired to rurt' the bus system and handle aiL; negotiations with the union, V . 1 This is another reason why, the city will be able to amid di-: red recognition of the union I I The employes of the hus sys- tem woo't be working lor the: city technically even though the bus system will be ownedi and controlled by the eity, ' The agreement says that "no , employe' of the acquired sys- tem shall suffer any worsening of his wages, seniority, pension, sick leave, vacation, health and welfare, insurance or any other benefits as a result" of public acq\lisition of the bils system. The agreement assures that the collective bargaining rights of the union workers "shall be preserved and continued. " It also requires' Greater Roanoke Transit to direct any transit management company it hires to run the system to enter into collective bargaining with thl' union on wages, working condi- tions and other mailers of col. lective bargaining ;-r , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 21,2002 The Honorable Ralph K. Smith President Greater Roanoke Transit Company Roanoke, Virginia Dear President Smith: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was,held on Monday, June 17,2002, you were reappointed as President of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W.' . Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, /J /h~ ::!r~ Mary F. Parker Secretary MFP:mh Enclosure p pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\CKMH1\GRTC.02\June 17, 2002 Correspondence,wpd "' Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Ralph K. Smith, do solemnly swear (or affirm) that I will support the Constitution ofthe United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartiallydischarge and perform all the duties incumbent upon me as President of the Greater Roanoke Transit Company for a term of one year from June 17, 2002, and until my successor has been duly appointed and qualified, according to the best of my ability. Subscribed and sworn to before me this .LJ2.. day of --sitt() 20~ ARTHUR B. CRUSH, III, CLERK B DEPUTY CLERK N:\CKMH1\GRTC,02\June 17, 2002 Correspondence.wpd \ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 21,2002 The Honorable C. Nelson Harris Vice-President Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Harris: At a special meeting _of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 17,2002, you were appointed as Vice-President of the Greater Roanoke Transit Company for a term of one year from the date of your appointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3700,' Code of Virginia (1950), as amended, I am also enclosing copy ofthe Virginia Freedom of Information Act. Sincerely. . ;;:, A. ~.j. ~/.f._ Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\CKMH1\GRTC,02\June 17, 2002 Correspondence,wpd ~ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, C. Nelson Harris, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Vice-President of the Greater Roanoke Transit Company for a term of one year from June 17,2002, and until my successor has been duly appointed and qualified, according to the best of my ability. C' UA#1/ #~~ Subscribed and sworn to before me this ~ day of ~ 2002. ARTHUR B. CRUSH, III, CLERK BY 1.1:ir , DEPUTY CLERK N:\CKMH1\GRTC,02\June 17, 2002 Correspondence,wpd ~. GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 21, 2002 Darlene L. Burcham Vice-President of Operations Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Burcham: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 17,2002, you were reappointed as Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Buirding prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Si7\'~ ;.!L Mary F. Parker Secretary MFP:mh ' Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\CKMH1\GRTC,02\June 17, 2002 Correspondence,wpd , Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Darlene L. Burcham, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from June 17,2002, and until my successor has been duly appointed and qualified, according to the best of my ability. ~ Subscribed and sworn to before me this ~lJ day of3L( S 2002. ARTHUR B. CRUSH, III, CLERK A0L BY , DEPUTY CLERK N:\CKMH1\GRTC,02\June 17, 2002 Correspondence,wpd , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 21,2002 George C. Snead, Jr. Assistant Vice-President for Operations Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Snead: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 17, 2002, you were reappointed as Assistant Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. S?\I~ /L Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\CKMH1\GRTC,02\June 17, 2002 Correspondence,wpd ~ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, George C. Snead, Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from June 17, 2002, and until my successor has been duly appointed and qualified, according to the best of my ability. ~(~rr Subscribed and sworn to before me this ~ day of :r vJ., 2002. ARTHUR B. CRUSH, III, CLERK ~~ BY , DEPUTY CLERK N,\CKMH1\GRTC,02\June 17, 2002 Correspondence,wpd , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 21,2002 Mary F. Parker Secretary Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Parker: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 17,2002, you were reappointed as Secretary of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. . Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, ~rn.m~ Stephanie M. Moon I Assistant Secretary SMM:mh Enclosure .<.'J' pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N,\CKMH1\GRTC,02\June 17, 2002 Correspondence,wpd . , Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Mary F. Parker, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Secretary of the Greater Roanoke Transit Company for a term of one year from June 17, 2002, and until my successor has been duly appointed and qualified, according to the best of my ability. 1Yt~, f, -P~ T Subscribed and sworn to before me this / / ~ay of ~ 2002. , DEPUTY CLERK BY N:\CKMH1\GRTC,02\June 17, 2002 Correspondence,wpd ,~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 21,2002 Stephanie M. Moon Assistant Secretary , Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Moon: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 17,2002, you were reappointed as Assistant Secretary of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. . Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, IJ I\~ 1.r~ Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N,\CKMH1\GRTC,02IJune 17, 2002 Correspondence,wpd " RFCFIVEO CITY CLERKS 0FFiCE Oath or Affirmation ~! q(flf€P4:28 Commonwealth of Virginia, City of Roanoke, to-wit: I, Stephanie M. Moon, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Secretary of the Greater Roanoke Transit Company for a term of one year from June 17, 2002, and until my successor has been duly appointed and qualified, according to the best of my ability. I~ ( ;fJ "'->, ~lI). IJ 6W Subscribed and sworn 10 before me Ihi~ day Of~ 2002. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK N:\CKMH1\GRTC,02\June 17, 2002 Correspondence,wpd '"4-. , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 21,2002 Jesse A. Hall Treasurer Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Hall: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 17, 2002, you were reappointed as Treasurer of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W.' , Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. /\~JP~ Mary F. Parker Secretary MFP:mh Enclosure ~.' pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\CKMH1\GRTC,02\June 17, 2002 Correspondence,wpd ~c Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jesse A. Hall, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Treasurer of the Greater Roanoke Transit Company for a term of one year from June 17, 2002, and until my successor has been duly appointed and qualified, according to the best of my ability. ()~ A tJ.d) Subscribed and sworn to before me this 2 ~ day of 5 P,lt~v2002. I ARTHUR B. CRUSH, III, CLERK BY CJ?ci;: /, ~ ~' ,~Y CLERK -=-- N:\CKMH1\GRTC,02\June 17, 2002 Correspondence,wpd :- 4.b.1 ,:r 1\ '-.-- -- GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 17, 2002 Ralph K. Smith William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt Dear Members of the Board: Article V, Officers, of the By-Laws of the Greater Roanoke Transit Company provides that the Board of Directors, promptly after their election each year, shall elect a President, one or more Vice-Presidents, a Secretary, a Treasurer and such other officers as it may deem proper to serve for a term of one year each commencing upon the date of their election and until their respective successors are elected and qualify. Your current slate of officers are: Ralph K. Smith, President William H. Carder, Vice-President Darlene L. Burcham, Vice-President of Operations George C. Snead, Jr., Vice-President of Operations Mary F. Parker, Secretary Stephanie M. Moon, Assistant Secretary Jesse A. Hall, Treasurer William M. Hackworth, Registered Agent Sincerely, /J /h..~ 1: ~. - Mary F. Parker Secretary MFP:sm N:\cksm1\GRTC.02\Election of Officers.wpd {\., }'-.. Members of the Greater Roanoke Transit Company Board of Directors June 13, 2002 ' Page 2 _ pc: The Honorabte M. Rupert Cutler, Council M~mber-Elect The Honorable Alfred T. Dowe, Jr., Council Member-Elect David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 11:\GRTC,02\I!loaion of Offi""",_ ~ ~F"\ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 21, 2002 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: A report of the Budget Review Committee recommending that the Board of Directors approve the fiscal year 2002-03 operating budget, was before the Board of Directors of the Greater Roanoke Transit Company at a special meeting which was held on Monday, June 17, 2002. On motion, duly seconded and adopted, the Board of Directors concurred in the recommendation of the Budget Review Committee. ~I~!~ Mary F. Parker Secretary MFP:mh Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC Jesse A. Hall, Treasurer, GRTC .; ": ..~.: N:\CKMH1\GRTC,02\June 17, 2002 Correspondence,wpd T',,.\. '" , ',"" . ~ [5.8. ! l.~:::~~}~:::~~~~~::;!;~ ~ ~ ~BB~ . .... . Greater Roanoke Transit Company Board of Directors Meeting Roanoke, Virginia June 17, 2002 VALLEY METRO Greater Roanoke Transit Company P,O. Box 13247 Roanoke, Va. 24032 540-982-0305 Ralph K. Smith, President and Members of the Board of Directors Dear President Smith and Members of the Board: Subject: Fiscal Year 2002-2003 Operating Budget Background: . The Board of Directors annually appoints a Budget Review Committee to review the General Manager's proposed operating budget and provide a report of recommendation to the Board. On January 22, 2002, the Board of Directors appointed Treasurer Jesse Hall, Vice-President of Operations Darlene Burcham, Board members William White, Sr. and Alvin Hudson to the budget review committee. The Budget Review Committee met on May 6, 2002, to review and discuss the proposed operating budget. Consideration: The proposed operating budget for Fiscal Year 2002-2003 includes the addition of a second Downtown Express route, which will serve the downtown business and education district from a remote central parking lot, create a marketing position, and provides for on site security personnel at Campbell Court. There will be no change in parking rates at the Campbell Court Parking Garage, and no transit fare increase. This level of service requires an operating budget that totals $5,502,256, which is an increase of 10.4% over FY2002. Funding sources are as follows: . Source Federal State City of Roanoke Other Local Operational Rev. ii' . .' Amount $1,710,804.00 $936,570.00 $994,000.00 $65,366.00 $1,795,516.00 (+/-)from FY02 +$541,985.00 - $117,458.00 +$ 36,560.00 $ 000.00 +$ 59,185.00 -r' " -. -.", f . . ',.'., .,...,. ,"\ . Ralph K. Smith, President and Members of the Board of Directors Fiscal Year 2002-2003 Operating Budget, June 17, 2002 Page 2 Recommendation: Board of Directors approve the attached fiscal year 2002-2003 operating budget as submitted by the General Manager. Respectfully submitted, w~~l William White, Sr. ~ W. Alvin Hudson, Jr. a~ A. c{df . Jesse A. Hall Darlene L. Burcham . JUN-i4-2002 08:46 GRTC VALLEY METRO 540 982 2703 P.02/13 ; ~ GREATER ROANOKE TRANSIT COMPANY PROPOSED FY 2003 BUDGET NOTES The GRTC budget is based on maintaining the current level of fixed route service as provided in FY2002. However, in FY03 GRTC intends to create a marketing position, hire security patrol for Campbell Court and add a 2nd "Downtown Express" route to the service currently provided. REVENUES PASSENGER REVENUES Passenger revenues are expected to increase slightly due to an anticipated small ridership increase. There is no scheduled increase in fares, and there is still no fare charged on the Downtown Express service. ADVERTISING REVENUES Advertising revenue is budgeted to increase slightly (+2.1%) from FY 02 levels. GRTC no longer contracts with a third party vendor to sell advertising space on GRTC vehicles. In September 1999, GRTC took the advertising sales function in house. GRTC's advertising sales manager sells the space, GRTC receives all the revenue, and pays a commission on the sales. INTEREST REVENUES Interest revenues are expected to remain the same as FY 02 levels. State operating funds are received in four installments, in advance, and GRTC is allowed to retain any interest earnings to offset operating expenses. OTHER REVENUES Other revenues include rent from Campbell Court and parking fees from the Campbell Court parking deck. Rental income is expected to increase due to annual rental rate increases. There are currently no empty tenant spaces. The facility is 100% occupied. This will result in annual rental income of approximately $177,000. Campbell Court Parking Garage parking fees are expected to increase 39% fromFY 02. Unlike last year, the parking deck is 100% rented and revenue is budgeted to increase $15,600 from FY 02 levels. The parking fee is $50 per month. JUN-14-2002 08:47 GRTC VALLEY METRO 540 982 2703 P.03/13 ~ EXPENSES LABOR GRTC's current labor contract with the Amalgamated Transit Union expires June 30, 2002, and a new contract will be negotiated prior to the beginning of FY03. Labor expenses are budgeted according to anticipated wage rates in the new contract, and the added Downtown Express service. Additionally, as mentioned above, it is anticipated that GRTC will add a marketing position to our administrative staff. This additional position was outlined in the GRTC December, 2001 Business Plan. FRINGES As wage~ increase, those fringe benefits based on wages will increase (FICA, pension, holiday/vacation/other pay for bargaining unit employees). This year we expect a 6.4% increase. SERVICES Services include maintenance contracts for office and shop equipment, support and updates for computer software, federally requj.red drug testing and pre-employment expenses, and security patrol for Campbell Court, This category also includes costs for the removal of hazardous materials in conformance with EPA regulations. It is anticipated that this category will increase by 13.6%. MATERIALS Materials and supplies are expected to increase 10.7%. This is due to increased quantities of diesel fuel required to operate the additional Downtown Express route, farebox and replacement bus parts. Other items included in this category are tires, shop and administrative supplies, and schedule and ticket printing costs. UTILITIES Utilities are expected to increase approximately 7.7%, This is due to the expected increases rates for water and sewer, gas, electricity, and telephone. INSURANCE Due to a ~hardH market within the insurance industry in reaction to the events of September 11th, insurance costs for auto liability, physical damage and workmen's compensation are budgeted to increase approximately 35%. It should be noted that part of the increase is due to the fact that GRTC has increased its auto liability insurance coverage from $5,000,000 to $10,000,000. , JUN-i4-2002 08:47 GRTC VALLEY METRO 540 982 2703 P.04/13 ., STAR CONTRACT FEE One of the largest components of GRTC's budget is the cost of the STAR service (GRTC's ADA-required disabled transportation), budgeted at $426,320. STAR costs are projected to increase 8.6% due to an anticipated increase in STAR ridership, and the cost charged by the provider will increase according to the contract in place between GRTC and the STAR service provider. FUNDING FEDERAL The Federal Transit Administration (FTA) is expected to provide $1,710,804 in Section 5307 Operating Assistance. This is an increase of $541,985 over FY 02 levels. This is due primarily to GRTe's diligence in convincing the Virginia Department of Rail and Public Transportation (VDRPT) to change the formula for determining the amount of Federal formula assistance received by the small urban transit properties in Virginia. The Federal Transit Act. allows a maximum subsidy of 50% of the net deficit, which would make GRTC eligible for up to $1,865,597. It is unknown at this time how much future Federal funds will be. TEA21 legislation expires in FY03, and the Federal Government is now in the reauthorization process, Additionally, once the reauthorization is in place, it is unclear how VDRPT will choose to distribute the Federal funds, STATE The Virginia Department of Rail and Public Transportation (VDRPT) has notified GRTC that it will provide a total of $936,570 in operating assistance. state operating funds have remained stable in the past few years, However, GRTC will receive approximately $118,000 less in state funds due to the fact that a two-year demonstration grant to operate the Downtown Express is no longer available. Future state funding levels are uncertain due to the state budget problems. OTHER LOCAL The City of Salem and the Town of Vint~n currently contract with GRTC to provide fixed route bus service and associated STAR service in each jurisdiction. Each locality reimburses GRTC for 75% of the deficit after farebox revenues are deducted from variable expenses. This formula allows Salem and Vinton to receive a portion of the benefit of federal funds received by GRTC. For FY 2003, it is estimated that the localities will remit approximately $65,366 combined. . JUN-f4-2002 08:47 GRTC VALLEY METRO 540 982 2703 P.05/13 ~ GREATER ROANOKE TRANSIT AGENCY OPERATING REVENUE PROJECTED FY 03 FY 02 BUDGET FY 03 BUDGET %DIFF PASSENGER REVENUE ADULT FARES 868,000 868,000 0.00% SENIOR CmZEN FARES 58,900 56,842 -3.49% STUDENT FARES 11400 11400 O.Oook MONTHLY - DISCOUNT 79,800 82 400 3,26% MONTHLY - BASIC " 97.200 108.100 11.21% WEEKLY - BASIC 171,000 178,117 4.16% WEEKLY - DISCOUNT 8,300 8,270 -0.36% OTHER PRIMARY FARES 35,472 36,000 1.49% STAR FARES 4,680 4,794 2.44% MONTHLY - STAR 31 600 32 000 1.27% TOTAl PASSENGER REVENUE 1,366.352 1,385,923 1A3% OTHER REVENUE ADVERTISING INCOME 125,400 128,000 2.07% RENTAl OF BUilDINGS 155879 177,293 13.74% INVESTMENT INCOME 40 000 40,000 0.00% OTHER MIse INCOME 8500 8,500 0,00% PARKING INCOME 40,200 55,800 38.81% TOTAL OTHER REVENUE 369,979 409,693 10.71% TOTAL OPERATING INCOME 1,736,331 1,795,516 3.41% TOTAL EXPENSES 4,981 984 5,502 256 10.44% PROJECTED 2 . JUN-1'4-2002 08: 47 GRTC VALLEY METRO 540 982 2703 P.06/13 .~ GREATER ROANOKE TRANSIT AGENCY OPERATING REVENUE PROJECTED FY 03 FY 02 BUDGET FY 03 BUDGET %DIFF NET INCOME BEFORE SUBSIDIES (3,245.653' (3.706.740' 14.21% SUBSIDIES FEDERAL 1.168,819 1,710,804 46.37% STATE 1.054,028 936.570 -11.14% CITY 957.440 994.000 3.82% OTHER 65.366 65.366 0.00% TOTAL SUBSIDIES 3,245,663 3,706,740 14.21% PROJECTED %t;Io'Io- Gl'~ .U ~U~OIo " NVI~N~d ~~I,:j S3~NI~:I %1r€'H tos ~Z ~tlH %tt'L~ 6l0' ~8l 6tsl6t~ %Ji't'H 6.1.0 ~9l ,_L.\ ~08Y1 'YIOJ; ;';' :., ,~.,;:,~' . ,,~- ~'.' :ldlO % 1300n8 to A:I J.3~On8 lO A:! 03~3rO~d ,.' tO/Ot/9 - l()II.'L ,aOI~3d 'i: SNOI~:l3rmtd 13~anB ANVdWO:>.J.ISNV~J. 3)fONVO~ ~3.LV3~~ [VB'd [0"c c86 0t7S 3 O~13W ^3ll~n Jl~8 . 8t7:80 c00c-t71-Nnr JUN-14-2002 08:48 GRTC VALLEY METRO 540 982 2703 P.07/13 ., GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 711/02 - 6/30/03 FY 02 BUDGET FY 03 BUDGET %DIFF TRANSPORTATION LABOR HOURLY EMPLOYEES 1 374137 1 504512 9.49% SALARY EMPLOYEES 246123 270 371 9.85% TOT AI. LABOR 1.620.260 1,774,883 9.54% FRINGES FICA 136 809 149401 9.200h PENSION 53.651 58 589 9.20% GROUP HEALTH INSURANCE 190 820 215081 12.71 % DENTAL INSURANCE 2612 2730 4.52% LIFE INSURANCE 11 882 11908 0.22% DISABILITY INSURANCE 17535 15.642 -10.80% SUTA 1136 592 -47.89% FUTA 3976 4.144 4.23% WORKMEN'S COMPENSATION 42.913 36 789 -14.27% HOLIDAY 48.538 50 586 4.22% PAID DAYS OFF 113 926 121 623 6.76% OTHER PAID ABSENCES 5829 5866 4.21% UNIFORMS 22,500 23 700 5.33% OTHER FRINGE BENEFITS 2300 2.300 0.00% TOTAL FRINGE BENEFITS 654,227 698,951 6.84% PROJECTED 4 JUN-14-2002 08:48 GRTC VALLEY METRO 540 982 2703 P.08/13 , GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 711102 - 6/30/03 FY 02 BUDGET FY 03 BUDGET %DIFF MATERIALS & SUPPLIES FUEL 360.000 380 000 5.56% FUEL-STAR 27.000 27.000 0.00% OIL 7.350 7455 1.43% OTHER lUBRICANTS 9.062 9,198 1.50% TIRES & TUBES 30 670 36 355 18.54% TICKETS TRANSFERS 10.100 10 100 0.00% TOTAL MATERIALS AND SUPPLIES 444,182 470.108 5.84% TOTAL TRANSPORTATION 2.718,669 2.943.941 8.29% . PROJECTED 5 JUN-14-2002 08:48 GRTC UALLEY METRO 540 982 2703 P.09/13 ~ GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/02 - 6130/03 FY 02 BUDGET FY 03 BUDGET %DIFF MAINTENANCE LABOR HOURLY EMPLOY(;ES 256 225 262 180 2.3~~ SALARY EMPLOYEES 194 371 200 813 3.31% TOTAL LABOR 450,596 462.994 2.75% FRINGES FICA 36554 37.608 2.88% PENSION 14335 14748 2.88% GROUP HEALTH INSURANCE 49 822 52 893 6.16% DENTAL INSURANCE 2239 2340 4.51% LIFE INSURANCE 2246 2246 0.00% DISABILITY INSURANCE 2391 2.133 -10.79% SUTA 320 160 -50,00% FUTA 1120 1.120 0.00% WORKMEN'S COMPENSATION 11 920 10.219 -14.27% HOUDA Y 7.448 7649 2.70% PAID DAYS OFF 19136 20 292 6.04% OTHER PAID ABSENCES 647 664 2.83% UNIFORMS 15500 14.889 -3.94% OTHER FRINGE BENEFITS 240 450 87.50% TOTAL FRINGE BENEFITS 163,918 167.411 2.13% SERVICES CONTRACT MAl NT-RADIO 4524 4760 5.22% CONTRACT MAINT.110B 18975 18.600 -1.98% CONTRACT MAINT - CC 9050 49.250 444.20% TOTAL SERVICES 32,549 72.610 123.08% PROJECTED 6 JUN-14-2002 08:48 GRTC VALLEY METRO 540 982 2703 P.10/13 ~ GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1102 - 6130/03 FY 02 BUDGET FY 03 BUDGET %DIFF MATERIALS & SUPPLIES FUEL~SERV VEH 9500 11.920 25.47% TIRES & TUSES -SERV VEH 1200 1600 33.33% PARTS-NON STOCK 7616 8.572 12.56% PARTS-REV VEH 186.614 186.614 0.00% PARTS-OTHER 4200 4,200 0.00% REVENUE CLEANING SUPP 960 1152 20.00% PARTS-FAREBOX 1.100 2500 127.27% JANITORIAL SUPPLIES 11.773 13115 11.400A, MAT & SUPPLIES ~ 1108 19,642 18 374 -6.46% MAT & SUPPLIES - CC 11935 17 334 45.24% TOTAL MATERIALS & SUPPLIES 254,540 265,381 4.26% INSURANCE PHYSICAL DAMAGE - 1108 8003 12 084 51.0ook PHYSICAL DAMAGE-CC 6548 9887 50.99% PHYSICAL DAMAGE-VEH 30.649 45 550 48.62% BOILERIMACHINERY-110a 778 747 -3.93% BOILERlMACHINERY~CC 778 747 -3.93% TOTAL INSURANCE 46 756 69,016 47.61% TOTAL MAINTENANCE 948,359 1.037,411 9.398-' PROJECTED 7 JUN-14-2002 08:48 GRTC VALLEY METRO 540 982 2703 P. 11/13 '- GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/02 - 6/30103 FY 02 BUDGET FY 03 BUDGET %D/FF ADMINISTRATIVE LABOR SALARY EMPLOYEES 239 539 281 079 17.34% TOTAL LABOR 239,539 281,079 17,34% FRINGES FICA 18325 21.503 17.34% PENSION 19,508 17142 -12.13% GROUP HEALTH INSURANCE 21.103 28 828 36.61 % DENTAL INSURANCE 2.985 3510 17.59% LIFE INSURANCE 1.198 1348 12.52% SUTA 128 80 -37.50% FUTA 448 560 25.00% WORKMEN'S COMPENSATION 4768 4.088 -14.27% UNIFORMS 1.446 1858 28.49% OTHER FRINGE BENEFITS 0 0 0.00% TOTAL FRINGE BENEFITS 69.909 78 917 12.89% SERVICES MANAGEMENT SERVICES 224 000 230 900 3.08% AUDIT FEES 12900 12.000 -6.98% LEGAL FEES 2.000 2000 0.00010 CONTRACT MAINTENANCE 13,526 14624 8.12% CONTRACT SERVICES 18756 20 758 10.67% TOTAL SERVICES 271.182 280,282 3.36% PROJECTED 8 . JUN-14-2002 08:48 GRTC VALLEY METRO 540 982 2703 P .12/13 . ~, GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/02 - 6/30/03 FY 02 BUDGET FY 03 BUDGET %DIFF MATERIALS & SUPPLIES SCHEDULES MAPS 7000 7000 0.00% TRAINING 4250 7.500 76.47% GENERAL OFFICE 17.175 20.000 16.45% PROMOTIONAL SUPPLIES 0 27.419 O.OOOAa SAFETY 16375 18 069 10.35% TOTAL MATERIALS AND SUPPLIES 44,800 79,988 78.54% UTILITIES TElEPHONE 16.000 19103 19.39% ELECTRICITY 31 250 30700 -1.76% WATER & SEWER 7.710 9.000 16.73% GAS 25000 20.500 -18.000/0 ELECTRICITY-CC 42 130 47.346 12.38% WATER & SEWER - CC 8500 12.000 41.18% GAS:CC 7.200 9.800 36.11% TOTAL UTIUTIES 137,790 148,449 7.74"1_ INSURANCE GENERAL LIAB - VEHICLES 108 665 161.495 48.62% GENERAL LIAB-GARAGE KEEP 1789 2,207 23.37% GENERAL LIABILITY - 1108 1949 1.677 -13.94% GENERAL LIABILITY. CC 1.594 1372 -13.91% GENERAL LIAS - UMBRELLA 1559 1459 -6.43% FIDELITY - DIRECTORS 7.406 8775 18.48% FIDELITY - EMPLOYEES 1.511 1714 13.41% TOTAL INSURANCE 124 473 178.699 43.56% STAR CONTRACT FEE 392,677 426,320 8.57% PROJECTED 9 . JUN-14-2002 08:l9 GRTC VALLEY METRO 540 982 2703 P.13/13 ~ GREATER ROANOKE TRANSIT COMPANY BUDGET PROJECTIONS PERIOD 7/1/02 - 6/30/03 FY 02 BUDGET FY 03 BUDGET %DIFF MISCElLANEOUS DUES & SUB 5.100 6040 18.44% TRAVEL & MTGS 11941 20 000 67.49% BAD DEBT EXPENSE 2000 2000 0.00% ADVERTISING 5460 6500 19.05% POSTAGE 6000 8250 37.50% OTHER MISC EXPENSES 4085 4380 7.22% TOTAL MISCELLANEOUS 34.588 47,170 38.39% TOTAL ADMINISTRATIVE 1,314.956 1,520,904 15.86% TOTAL ALL DEPARTMENTS 4,981.984 5,502.256 10.44% PROJECTED 10 e, ei I', ~~ i ~~BB . .i===j.... ~, VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va, 24032 540-982-0305 THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION ~ E!J m" ~~BB . .. .. .. . VALLEY METRO Ralph K. Smith, President and Members of the BO,ard of Directors Greater Roanoke Transit Company Roanoke, Virginia Greater Roanoke Transit Company P.Q, Box 13247 Roanoke, Va, 24032 540-982.0305 Dear President Smith and Members of the Board:' Subject: Campbell Court Lease Extension with City of Roanoke Background: . The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W., and leases retail and office space within the facility. GRTC currently leases 2,843 square feet of space on the third floor to the City of Roanoke for a total annual rent of $27,008.50. The City uses the space for their employee training and development center. The City is in the third year of a Lease Agreement dated September 1, 1999, and has two option years available to them under the terms of the original Lease Agreement. The City has indicated that they would like to exercise their option to extend the Lease for one additional year beginning September 1, 2002, and ending August 31, 2003. GRTC is agreeable to exercising the option year available. Under the terms of the original Lease Agreement, the lease amount for option year 3 will be $10.00 per square foot, for a total annual amount of $28,430.00. Action to be taken: GRTC will enter into a one-year Lease Extension Agreement with the City of Roanoke for the 2,843 square feet of space on the third floor of the Campbell Court Transportation Center for $10.00 per square foot, for a total annual amount of $28,430.00 as referenced above, and as allowed by the original GRTC resolution approving the Lease Agreement, and GRTC's June 18, 2001, resolution. Such action will not be taken until at least five business days after the date of this letter. Should you require any additional information, or have any questions regarding the above referenced action, please contact me. . Respectfully submitted, ~._- David A. Morgan General Manager c. Vice President of Operations Treasurer Secretary Legal Counsel '- VALLEY METRO Memo To: Stephanie Moon From: Chip Holdren CC: Date: 7/30/02 Re: GRTC Board Information Stephanie, Enclosed you will find copies of a GRTC Board Summary Report. Would you please see that they are included in the Council's next agenda package that is to be distributed on Thursday, August 1, 2002. As you can see no Board meeting is scheduled or action required of the Board. This is for informational purposes only. Please give me a call if you have any questions. .. ~ r;""';l i~ , . REGEr ' ~ . . CITY CLERK' :,.' (~.qo 001 B [0 '01 - .. .. . VALLEY METRO Greater Roanoke Transit Company P,Q. Box 13247 Roanoke, Va. 24032 540-982-0305 THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY . THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION . ~""" .. ~ r ;."'; 1 m' .~~BB . .. .. .. . MANAGEMENT LETTER Greater Roanoke Transit Company P,Q. Box 13247 Roanoke, Va, 24032 540-982-0305 October 31, 2002 Financials Enclosed for your review, you will find financials for the fiscal year 2002 which ended June 30, 2002, and the 1st quarter fiscal year 2003 that ended September 30, 2002. New Union Contract In Place . Southwestern Virginia Transit Management Company (SVTMC), which employs the employees that operate the Greater Roanoke Transit Company, and the Amalgamated Transit Union have agreed to a new IS-month labor contract. The Contract took effect July 1, 2002. This Contract is for a shorter duration than those of the recent past. This is due to much uncertainty and concern regarding future health insurance premiums, which had been the major concern to the bargaining unit employees throughout the negotiation. It was felt that the insurance market, and the health insurance market in particular, was very volatile due to September 11th, and the recent changes taking place with Trigon and Carilion. Therefore the Union felt that a shorter Contract would be beneficial in order to see if the health insurance market would settle down, in order to allow for smaller future premium increases than currently anticipated. New Hollins Express Route Started GRTC management and staff recently met with official at Hollins University to discuss service to the campus. As a result of those meetings, service was initiated on October 18, 2002. The Hollins Express, which initially will operate on Friday and Saturday from 4:00 P.M. until 11 :00 P.M., departs the campus hourly and serves Valley View Mall and terminates in Downtown Roanoke. . . . . ~~ i'" ~~BB . .. .. .. . October 31, 2002 Greater Roanoke Transit Company P,Q. Box 13247 Roanoke, Va, 24032 540.982-0305 Ralph K. Smith, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Contract Agreement with Southern Air, Incorporated Background: The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17 Campbell Avenue, S.W. and the Roy Z. Meador Administrative and Maintenance Facility located at 1108 Campbell Avenue, S.E. Campbell Court was constructed in the mid 1980s and The Roy Z. Meador building was constructed in 1990. Both of these facilities still operate with their original heating, ventilation and air conditioning (HVAC) systems. Over the last several years these HVAC systems, due to their age, have begun to experience numerous operating problems. Additionally, parts for the Campbell Court facility have become scarce and expensive to replace. On June 10, 2002, GRTC issued an Invitation for Bids (IFB) for Heating, Ventilation and Air Conditioning (HVAC) System Upgrades for the GRTC facilities referenced above. GRTC received three responses to the IFB. The three respondents were Colonial Mechanical, Varney Electric Company and Southern Air, Incorporated. Southern Air, Incorporated was the bidder with the lowest responsive bid, which totaled $199,468.00 for the upgrade to both facilities. The funding for the above referenced HV AC upgrade was obtained in a grant GRTC received from the Federal Transit Administration, and no additional funding is required from the City of Roanoke to complete this project. . . . " Ralph K. Smith and Members of the Board of Directors October 31, 2002 Page 2 Action to be taken: On or about November 8, 2002, GRTC will accept the bid of Southern Air, Incorporated, and reject the other bids and will enter into a Contract For HVAC System Upgrade with Southern Air, Incorporated for an upgraded Heating, Ventilation, and Air Conditioning System, equipment and materials, which will result in a fully functional and properly operating upgraded HVAC system for GRTC's facilities located at 17 Campbell Avenue, S.W. and 1108 Campbell Avenue, S.E. The amount ofthe Contract will be for $199,468.00, with the work to be completed no later than 90 consecutive calendar days from the date of the Contract. In accordance with the language in the Board's June 18, 2001 Resolution, such action will not be taken until at least five business days after the date of this letter. Should you require any additional information, or have any questions regarding the above referenced action, please contact me. DAM/ch c. Vice President of Operations Treasurer Secretary Legal Counsel Respectfully submitted, ".':) . ~--~ .v:/' .,.-=-----r-- "';:J--- David A. Morgan General Manager ~ GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement For the Twelve Months Ending June 30, 2002 . 100% OF THE YEAR IS PAST FY02 FY01 FY02 ACTUAL ACTUAL BUDGET % OF FY 02 06/30/02 06/30/01 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,261,440.79 $1,319,790.85 $1,366,352.00 92.32% Advertising Revenue 148,289.76 148,043.40 125,400.00 118.25% Non-Transportation Revenues 278,335.55 298,766.51 244,579.00 113.80% Total Income 1,688,066.10 1,766,600.76 1,736,331.00 97.22% OPERATING EXPENSES Labor - Hourly & Salary 2,240,152.05 2,137,435.24 2,310,395.00 96.96% Fringe Benefits 814,395.62 748,865.89 888,054.00 91.71% Services 308,403.67 296,094.93 310,731.00 99.25% Materials & Supplies 601,179.32 681,301.57 736,522.00 81.62% Utilities 139,991.08 164,509.39 137,790.00 101.60% Insurance Costs 191,965.13 159,960.06 171,229.00 112.11 % Purchased Transportation 343,298.55 317,299.92 392,677.00 87.43% Miscellaneous Expenses 38,433.80 34,229.51 34,586.00 111.13% Total Expenses 4,677,819.22 4,539,696.51 4,981,984.00 93.89% Net Loss (2,989,753.12) (2,773,095.75) (3,245,653.00) 92.12% Local Grants 991,776.68 1,014,049.89 1,022,806.00 96.97% State Grants 1,072,076.00 1,108,656.00 1,054,028.00 101.71% Federal Grants 1,168,819.00 1,116,608.00 1,168,819.00 100.00% . Total Subsidies 3,232,671.68 3,239,313.89 3,245,653.00 99.60% Net Income (loss) 242,918.56 466,218.14 . ~ . 666 .., .., .., /=/= /= n':o .. ~ ~ S .. n ,. ~ /= R ;;l 1;; ~ ;;l ... ::: ~ ::: . Nee '" ... ... ~ '" . ~ '" ... ... ... .. ... ... ~ N N ... ... ~ ~ '" ~ .., .., o 0 .., .., /= /= ,. :0 ~ '" ;,:: ;:; F ~ !:l ~ F !:l tIl :0 1:l a l'l ;:; ~ c:: z ~ 5 ~ o :0 F ~ g !:l ~ ~ E ~ c .~... Q E ;j ~ s ~ ..., t#I ~ ~ ~ ~ ~ ~ ~ ~ ~ "'... N '" N ~ ~ '" '" g ~ OIl t.o.l ~ ~ ~ ~ Q\ S :i ~ ~ ~ s "'... c ~ ~ ..., ~ ~ ~ c ~ ~ '" '" c co ... t; c. ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .... t ~ ~ ~ ~ r;:. t. ~ ~ ~ ~ c :;; e ~ ~ t ~ ~ ~ '" '" 1; ~ ~ ~ ~::j ~ ~ :;; ~ ~ ;j ~ ...... - =: e N g t i ~ u. ~ eM gg ~ f CIa ;: ~ .. \C ~ ~ lJI c.. 6 6 tIl :0 1:l .., .., := to! ~ /= /= 3 ~ ~ .. :0 ? ,... c:: ~ ':! ~ ~ ~ := '" 0 :0 0 g ~ ~ g c:: ~ ~ :l ~ o &l 0 ~ e gJ '" co co ~ ~ ~ ~ "'... .. e ~ Qll ~ loCI N t.o.l l.- .. 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'" ~ N ... e e ~ > N e e 0 e '" .., '" ~ ~ ;;l ::: = ~ 0 N ~ '" e = ~ 2 0 N i:i e ::: = '" " t:l '" ~ ('l '" ::: = ~ o " .., ('l o ... ~ 2 o '" .., ~ ::l ('l '" ." o " ~ ::: o z ~ o ." ... e z '" N '" S ;; ~ 2 e ~ ~ ." N g: is " e N ~ ~ ::: ~ > " ('l :Il ~ /; ~ t"' ~ ::: > .., > N ~ ::: 0 2 0 .., '" :Il g ... c: 2 N '" > ::: ." .., ('l i:i " ~ ::: c: 0 0 0 ~ ~ z ::: ~ 2 0 ~ N ('l ~ '" '" .. ~ . VARIANCE REPORT For the Period June 2002 ST ATISTICAL ANALYSIS Crashes per 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. Complaints/OperatinQ Dav-oercentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $3,424.00 and year to date total of $6,005.06. . . , GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement For the Three Months Ending September 30, 2002 . 25% OF THE YEAR IS PAST FY03 FY02 FY03 ACTUAL ACTUAL BUDGET % OF FY 03 09/30/02 09/30/02 TOTAL BUDGET OPERATING INCOME Operating Revenue $323,009.90 $1,366,352.00 $1,385,923.00 23.31 % Advertising Revenue 28,863.00 125,400.00 128,000.00 22.55% Non-Transportation Revenues 68,848.82 244,579.00 281,593.00 24.45% Total Income 420,721.72 1,736,331.00 1,795,516.00 23.43% OPERATING EXPENSES Labor - Hourly & Salary 563,643.94 2,310,395.00 2,518,955.00 22.38% Fringe Benefits 203,404.53 888,054.00 945,279.00 21.52% Services 72,864.14 310,731.00 360,392.00 20.22% Materials & Supplies 142,420.55 736,522.00 807,977.00 17.63% Utilities 28,184.72 137,790.00 148,449.00 18.99% Insurance Costs 62,392.78 171,229.00 247,714.00 25.19% Purchased Transportation 101,707.09 392,677.00 426,320.00 23.86% Miscellaneous Expenses 8,426.25 34,586.00 47,170.00 17.86% Total Expenses 1,183,044.00 4,981,984.00 5,502,256.00 21.50% Net Loss (762,322.28) (3,245,653.00) (3,706,740.00) 20.57% Local Grants 253,621.81 1,022,806.00 1,059,366.00 23.94% State Grants 212,235.00 1,054,028.00 936,570.00 22.66% Federal Grants 397,449.53 1,168,819.00 1,710,804.00 23.23% . 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'" :;: ~ '" f ... ~ .. -:., ... ;.- '" '" .. ~ '" ... e " ;fI ... '" :I: '" '" '" " 00 g ;. ... ... r: ... CO '" :g ~ ~ ... t " ;fI ;fI r::: '" B '" ... ... ... '" 1: ... :;: f :g ~ .. '" .. 00 ... e ;.- ;fI ;fI ... >< '" '" '" ... 00 '" 'Lo ... ... ... ... '" ~ ~ ;, t '" '" ... '" ... '" '" '" Z ;fI ;fI ... ... '" '" '" '" " gg '" b ... ... f ... g .. '" ~ g '" .. ... ... !( ;fI ;fI ... ... '" ~ '" ~ " '" ;.- ~ ... '" f ~ 8: '" ~ '" ('l " .. '" '" ;fI ;fI ... V> ., '" ... ... ;.- ;:; '" ... :c '" e :;: b ~ '" N '" .. ... ... " ... ~ 0 '" '" ;fI ;fI z ('l ~ '" V> '" '" '" ... ... '" ~ '" '" ... ... '" ~ N .. 'Lo '" ... '" " ... ;;; ... ... '" ;fI '" ... " '" " g " .. ;.- :;: .., <: '" :... ;.. c, Pi ~ ~ :;: '" . '" ... '" N .. 0 0 0 " '" ;fI '" .. '" ... " Z :;: 5: z " ;fI ;fI ;fI ;fI ;fI ;.- ~ Z ;j '" ('l ~ '" Z '" ... '" ., ~ . VARIANCE REPORT For the Period September 2002 STATISTICAL ANALYSIS Crashes oer 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All Miles/Roadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. Comolaints/OoeratinQ Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this year and inClude Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $150.00. . . :11 C'". .'~ ~ ~r~~l ~ ~~BB o Do 00 DO 0 V JQ\lllE'V ~lE1r~(Q) Greater Roanoke Transit Company P.Q, Box 13247 Roanoke, Va, 24032 540-982-0305 November 14, 2002 Ralph K. Smith, President and Members of the Board Greater Roanoke Transit Company Dear President Smith and Members of the Board: Subject: Extension of Greater Roanoke Transit Company (GRTC) Management Contract with First Transit, Inc. In 'November of 2001, I recommended that the Greater Roanoke Transit Company (GRTC) Board extend the management contract with First Transit, Inc. for an additional one-year period from March 1, 2002 through February 28, 2003. Our contract dated March 1, 1999 with First Transit, Inc. allowed for up to a two year extension of the existing contract. However, it was determined to only extend the contract for one year, with the option to extend for one additional year, since some other transportation issues were under study at that time, including ---the provision of management services for city owned or controlled parking facilities and how that might relate to management services for GRTC. That issue has been resolved and the city has contracted with Lancor Parking, L. L. C. to provide management services for the parking facilities. I am recommending that the management contract with First Transit, Inc., be extended for the final additional one-year period from March 1, 2003 through February 29, 2004. The Board took action by resolution on June 18, 2001, to assign authority for negotiating and executing agreements on behalf of the Board to the President, Vice President of Operations, and the General Manager of GRTC. This authority can be exercised with the signature of two of these three persons, provided that notice of any action to be taken is provided to the Board at ~ ;:..... . . " Extension of Greater Roanoke Transit Company (GRTC) Management Contract with First Transit, Inc. 11/7/02 Page 2 least five (5) business days in advance. Therefore, the President and Vice- President of Operations of the Board, in accordance with the above resolution, will proceed to notify First Transit of GRTC's exercise of the option to extend the management contract with First Transit, Inc., for the additional one-year period allowed by the contract, but such action will not be taken until at least five (5) business days after the date of this letter. Should you require any additional information, or have any questions regarding this matter, please contact me. Darlene L. Burcham Vice President of Operations DB:mh cc: Jesse A. Hall, Treasurer William M. Hackworth, General Council Mary F. Parker, Secretary