HomeMy WebLinkAboutMins 09/07/10 - 07/18/11
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REGULAR SESSION--ROANOKE CITY COUNCIL
September 7, 2010
9:00 a.m.
The Council of the City of Roanoke met in regular session on Tuesday,
September 7, 2010, at 9:00 a.m., in the Emergency Operations Center Conference
Room, Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2-15, Rules of Procedure, Rule 1, Reaular MeetinQs, Code of the City of
Roanoke (1979), as amended, pursuant to Resolution No. 38872-070610 adopted by
the Council on Tuesday, July 6, 2010, with Mayor David A. Bowers presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D.
Bestpitch, Rafael E. Ferris, Sherman P. Lea, Anita J. Price (arrived late), and Mayor
David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
COMMITTEES-COUNCIL: A communication from Mayor David A. Bowers
requesting that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers-6.
(Council Member Price was not present when the vote was recorded.)
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CITIZEN OF THE YEAR-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to discuss the 2010
Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia
(1950), as amended, was before the body.
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(See communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: I
NONE.
At 9:07 a.m., the Mayor declared the meeting in recess for a Legislative
Committee meeting, and thereafter, to be reconvened for a joint meeting of the Council
and Roanoke Civic Center Commission.
At 10:15 a.m., the Council meeting reconvened in the Emergency Operations
Center Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building, for a
joint meeting of City Council and the Roanoke Civic Center Commission with Mayor
David A. Bowers and Chairman Paul Anderson presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D.
Bestpitch, Ray E. Ferris, Sherman P. Lea, Anita J. Price and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager, William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
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CIVIC CENTER COMMISSION MEMBERS PRESENT: Brownie Polly, Judy
Jackson, and Chairman Paul Anderson-3.
ABSENT: Commission Members Woody Deans, Thomas Pettigrew, and Laura
Rawlings-3.
Representing Roanoke Civic Center Commission: Chris Connolly, General
Manager, Global Spectrum; Robyn Schon, Assistant General Manager, Global
Sp~ctrum; and June Woodward, Secretary to the Commission.
Mayor Bowers welcomed everyone to the meeting.
Chairman Anderson gave opening remarks, expressing appreciation to the
Council for the opportunity to provide an update regarding matters of mutual interest
and concern. He shared information regarding privatization of the catering and
concession facilities at the Civic Center and in summary, commented on the first year of
management under Global Spectrum and the shows/performances in connection with
the economy.
(See written comments on file in the City Clerk's Office.)
Additional comments were shared by Commission Members Polly and Jackson.
(See written cqmments on file in the City Clerk's Office.)
The General Manager reported that the Civic Center is trying to go Green to save
costs and be classified as a LEED Certified building. Mr. Connelly pointed out that
advertising sales have increased by 50 percent including the addition of three
companies to come on board to advertise in the Civic Center.
Ms. Schon commented that the Civic Center was now a Coke facility and able to
sell alcoholic beverages during events.
Comments bv Roanoke City Council:
Council Member Bestpitch inquired about the possibility of utilizing the Special
Events Center as a conference center; whereupon, Mr. Connelly explained that the
building was not equipped for that usage because of no breakout rooms and more
suited for consumer shows.
He further inquired about parking and the consideration of signage on the side of
the building.
Mr. Connelly explained that parking was a major concern and added that ESI
was contracted to maintain the parking lots.
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Council Member Price expressed appreciation for bringing Michael Baisden to
Roanoke and raising awareness for non-profits and the need for mentors in the area.
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Mayor Bowers thanked the Commissioners for their continuing efforts and
support of Global Spectrum and the City of Roanoke.
There being no further business, Chairman Anderson adjourned the Commission
meeting at 11 :24 a.m.
There being no further business, Mayor Bowers declared the Council meeting in
recess at 11 :24 a.m.
At 11 :33 a.m., the informal session of the Council reconvened for briefings, with
Mayor Bowers presiding and all Members of the Council in attendance.
BRIEFINGS:
Review of Council Policy on HUD Funds
Steve Rossi, Chair, HUD Review Taskforce introduced the taskforce members
who were in attendance, Sherman Pennix, Frederick Gusler and Frank Baratta. Mr.
Baratta briefed the Council regarding the HUD Policy Task Force summary of process I
and recommendations:
Background
"vuntfimW_~dw'.. "
Q Current policy adopted in 2001
Q Neighborhood Selection Task Force - 2002
Cd Key features
o Allocation
o Targeting
o 3 and out
o Future commitments
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Background
.
b'rc,a,.,,:j>;."&"J' ,.m"'"n,,'Y""";;-4''''+''.'''''_?4
!Ii Reasons for process:
o Periodically review all processes
o Varying degrees of success in three target neighborhood
revitalization efforts per the policy
o Significant planning done by staff since the policy was
adopted, with numerous additional needs identified
o Changing market conditions, particularly in housing
o Administrative issues, e.g. compliance with policy
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Review by Staff Team
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o Findings and recommendations
o The focus on housing needs to be revisited
o There is strong demand for human services,
infrastructure and park improvements
o Targeting is preferable to the previous method, which
dispersed funds citywide
o Success in targeting requires an engaged
neighborhood organization
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Membership Criteria
1:4iI::"'~
~ ".~~ ".)1
II Professional expertise relevant to the use of
HUD grant funds.
EJ3 Experience and/or knowledge of HUD grant
funds.
!I Diversity in expertise and background.
Iii] Neutrality with regards to specific
neighborhoods.
Task Force Objectives
r....':...',.y..;%0AWHth. .." ,. "0/'0."_
[j Evaluation of the policy's implementation
~ Recommendations for changes to the policy
I D Recommendations for the next target area( s)
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Task Force Process
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~ 11 meetings and a field trip over 2 months
o Analyzed census & city data to
o Evaluate policy & its implementation
o Select future target areas
o Target selection based on:
[J Needs AND Opportunities
[J Data was the basis, but not sole factor
[J Neighborhoods were unit of analysis, but
recommendations aren't by neighborhood
boundary
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Task.Force: General Conclusions
[l Overall the policy has been implemented as
intended, but some aspects of the policy should be
considered for modification
o Homeownership is difficult to achieve; quality rental
housing is needed as well
[l More Economic Development is needed
D Maintaining the current flexibility of the policy is
necessary
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Task Force Recommendations: I
Target Area Selection
IY"i\" '..",''';,'."'' ';" "-"""":FIi ,_
I]) The Task Force recommends that
specific concentrated revitalization
projects for target areas should be
created from its list (next slide) after
further research and evaluation by Staff.
Target areas are listed in no particular
order
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Task Force Recommendations: Policy
j;,;;;:: ;:0::-'=;:;;;::;:;
III Adjust the allocation percentages:
o Housing, from 57% to 50%
o Economic Development, from 22.5% to 25%
o Human Development, from 10% to 13%
o Neighborhood Development, from 10 to 11.5%
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Task Force Recommendations: Policy
k0~="""~~.,'eI'\"""" ""_mil
E!J Lower the % devoted to neighborhood targeting from
70% to 51 % due to commitments of CDBG funds
Q Revise "3 years-and-out" rule to include conditional
performance requirements
Ui.l Maintain "buffer" to aim for 90% of the caps but allow
flexibility to 95%
o Establish indicators to better measure success
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Next Steps
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I!'a Public Meeting: September 9,2010, EOC
IE] Final report to Council in October
o If approved:
Positive changes for human services programs
o Most of policy remains the same
o Staff will begin a 'charrette' process to determine the
best target area, return to Council with
recommendation
o Questions?
(See copy of presentation on file in the City Clerk's Office.)
Following questions and comments by the Council regarding CDBG funds for
housing; human services included after-school programs; and ideas on funds for private
landlords, the Mayor expressed appreciation to the Taskforce members for the
informative presentation.
2010 Leaf Collection ProQram
Skip Decker, Solid Waste Manager, briefed the Council on the City's existing leaf
collection program and proposed changes for the new season. He advised that a ten
minute video highlighting composting and mulch mowing will be shown on RVTV and
Myroanoke.
Mr. Decker shared the following information on the upcoming fall leaf collection
program:
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2;Q1 Ii) Program PrOPQsams ~
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Corom u,rrl'i'cationJs
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BrQad Range of Contact Methods ~
W!eb/Facebook/Twitter ~
Nei.ghbQrhood Newsletters ~
Civic Center Marquee ~
RVTV ~
PSA (Loca_l TV/Radio) ~
Direct Mailing via Postcard to Each Resident ~
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le,af Bags
Enforceme'flt N;()n~IBagged
(See copy of presentation on file in the City Clerk's Office.)
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Comments:
Based upon inquiries from Council Member Rosen about the cost difference
between a direct mailer to all households and a sticker applied to the trash container at
each household, Mr. Decker stated that a direct mailer to all households would cost
approximately $14,000.00, and the direct cost for stickers, including temporary labor
would cost approximately $8,500.00, which may not be efficient for drivers of automated
trash collection trucks to apply stickers. However, City staff would investigate the
matter and report its findings to the Council.
Concerns having been expressed by Council Member Lea regarding limitations
of the elderly and physically challenged being unable to rake or mow their leaves, Mr.
Decker agreed to work with neighborhood organizations, community groups and
volunteer organizations to raise an awareness of opportunities to help those in need of
assistance with managing their leaves.
In-depth discussion was held with regard to exclusive use of biodegradable
paper bags instead of a limited number of plastic bags for leaf collection. Council also
identified a desire for citizen input on the leaf collection program, and suggested that
City staff approach the Citizens for Clean and Green Committee to identify whether they
could support the use of biodegradable paper bags in lieu of plastic bags for leaf
collection.
Following discussion of the matter, it was the consensus of the Council that
implementing a paper-bag only collection this year was preferable to a phased reduction
of plastic bags. In addition, Council urged staff to find an alternative to mailing an
informational flier to households, in order to save said expense, and recommended
lowering the administrative fee to $50.00 for this year instead of $100.00, which action
would be taken, in the form of a code amendment, at a future Council meeting.
(See copy of memorandum from the City Manager under date of September 24, 2010,
in response to Council's questions and comments.)
At 12:48 p.m., the informal briefing session was declared in recess for a Closed
Meeting, and to be reconvened at 2:00 p.m., in the Council Chamber, Room 450, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
At 2:00 p.m., the meeting reconvened with Mayor David A. Bowers presiding and
all Members of the Council in attendance.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D.
Bestpitch, Rafael E. Ferris, Sherman P. Lea, Anita J. Price and Mayor David A.
Bowers- 7.
ABSENT: None-O.
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The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
SISTER CITIES COMMITTEE-ACTS OF ACKNOWLEDGEMENT: The Mayor
recognized students from Roanoke Sister City-Opole, Poland; and presented them with
Honorary Citizenship Certificates.
ACTS OF ACKNOWLEDGEMENT-DECEASED PERSONS: Vice-Mayor Trinkle
offered the following resolution as a means of recording its deepest regret and sorrow at
the passing of John P. Fishwick and extends to his family its sincerest condolences:
(#38936-090710) A RESOLUTION memorializing the late John P. Fishwick.
(For full text of resolution, see Resolution Book No. 74, page 411.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 38936-090710. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
The Mayor presented a ceremonial copy of Resolution No. 38936-090710 to Mr.
Fishwick's widow, Doreen H. Fishwick.
ECONOMIC DEVELOPMENT: Jay E. Foster appeared before the Council and
shared a video to promote living in Roanoke that was produced through the City's
Creative Connectors.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
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HUMAN SERVICES-CODE ENFORCEMENT: Kevin Kopitzke, 2241 Byrd
Avenue, S. W., appeared before the Council and expressed concern regarding unsafe
conditions for human occupancy due to infestation of insects in a residence adjacent to
his property.
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(See copy of his comments on file in the City Clerk's Office.)
Without objection by the Council, Mr. Kopitzke's remarks were referred to the
City Manager and City Attmney for report back to the Council.
(See copy of response from the City Attorney dated of September 14, 2010, on file in
the City Clerk's Office.)
GREENW A YS: Barbara Duerk appeared before the Council and express
concern that recent street paving projects did not adequately accommodate bicycles.
Without objection by the Council, Ms. Duerk's comments were referred to the
City Manager for appropriate response.
(See copy of e-mail from the City Manager regarding complete streets and street paving
on file in the City Clerk's Office.)
TAXES-SCHOOLS: Colonel Robert Craig appeared before the Council and I
expressed his concern regarding the delinquent payment of meal taxes by Vice-Mayor
Trinkle. He also reminded the City of its fiduciary responsibility to be good stewards of
City funds.
CITY GOVERNMENT: Robert Gravely appeared before the Council and spoke
about the negative impact on the City of Roanoke.
CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of Council held on Monday, June 7,
2010, Monday, June 21,2010, and Tuesday, July 6,2010, were before the body.
(See copy of Minutes on file in the City Clerk's Office.)
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Vice-Mayor Trinkle moved that the reading of the minutes be dispensed with and
approved as recorded. The motion was seconded by Council Member Rosen and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea and Price and
Mayor Bowers-7.
NAYS: None-O.
CENSUS-ACTS OF ACKNOWLEDGEMENT: A communication from William M.
Hatcher, Regional Director, United States Census Bureau, transmitting a Certificate of
Appreciation for the City's support in raising awareness and inspiring participation in the
2010 census, was before the Council.
(See Certificate of Appreciation on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that the communication and Certificate of Appreciation
be received and filed. The motion was seconded by Council Member Rosen and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
OATHS OF OFFICE-INDUSTRIAL FACILITY AUTHORITY-ROANOKE ARTS
COMMISSION-PENSIONS-HOUSING: Reports of qualification of the following
individuals were before the Council:
Council Member William D. Bestpitch as a City representative to
the Virginia's First Regional Industrial Facility Authority and the
New River Valley Commerce Park Participation Committee,
respectively, to fill the unexpired terms of Council Member Court G.
Rosen ending June 30, 2012;
Taliaferro Logan as a member of the Roanoke Arts Commission to
fill the unexpired term of David Brown ending June 30, 2011;
William M. Babb as a City representative of the City of Roanoke
Pension Plan, Board of Trustees, for a term ending June 30, 2012;
and
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R. Gail Burruss as a Commissioner to the Roanoke Redevelopment
and Housing Authority ending August 31, 2014; and as a City
representative of the Court Community Corrections Program
Regional Community Criminal Justice Board, for a term of three
years ending June 30,2012.
Vice-Mayor Trinkle moved that the reports of qualification be received and filed.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
TRAFFIC-GRANTS-POLlCE: The City Manager submitted a written
communication recommending acceptance and appropriation of funds for the
Department of Motor Vehicles Traffic Safety Grant awarded to the Police Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#38937-090710) A RESOLUTION accepting the Department of Motor Vehicles
Traffic Safety Grant to the City from the Commonwealth of Virginia's Department of
Motor Vehicles, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 74, page 412.)
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Council Member Rosen moved the adoption of Resolution No. 38937-090710.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
Council Member Rosen offered the following budget ordinance:
(#38938-090710) AN ORDINANCE to appropriate funding from the U. S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for a multi-purpose highway safety grant (Driving Under the Influence
and Motor Vehicle Occupant Protection), amending and reordaining certain sections of
the 2010-2011 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of budget ordinance, see Ordinance Book No. 74, page 413.)
Council Member Rosen moved the adoption of Budget Ordinance No. 38938-
090710. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
GRANTS-LIBRARIES: The City Manager submitted a communication
recommending acceptance and appropriation of funds for the AmeriCorps Grant
awarded to the Roanoke public libraries.
(For full text, see copy of communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
(#38939-090710) A RESOLUTION authorizing acceptance of the AmeriCorps
Grant from the Commonwealth of Virginia, Department of Social Services, Division of
Community and Volunteer Services, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 414.)
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Council Member Price moved the adoption of Resolution No. 38939-090710.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
Council Member Price offered the following budget ordinance:
(#38940-090710)' AN ORDINANCE to appropriate funding from the Federal
AmeriCorps program through the Virginia Department of Social Services to provide part-
time personnel for various library services, amending and reordaining certain sections of
the 2010-2011 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of budget ordinance, see Ordinance Book No. 74, page 415.)
Council Member Price moved the adoption of Budget Ordinance No. 38940-
090710. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
GREENWAYS-BUDGET: The City Manager submitted a written communication
recommending acceptance of a donation of funds for the Roanoke River Greenway Trail
extension through Vic Thomas Park from Pathfinders for Greenways, Inc.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#38941-090710) A RESOLUTION accepting a donation of funds from
Pathfinders for Greenways, Inc., to the City to fund construction of the remainder of a
trail connection; authorizing the City Manager to take any necessary actions pertaining
to such donation; and expressing the City's appreciation for such donation.
(For full text of resolution, see Resolution Book No. 74, page 416.)
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Council Member Bestpitch moved the adoption of Resolution No. 38941-090710.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
Council Member Bestpitch offered the following budget ordinance:
(#38942-090710) AN ORDINANCE to appropriate funding from the Pathfinders
for Greenways, Inc. for the development of a section of the Roanoke River Greenway in
Vic Thomas Park, amending and reordaining certain sections of the 2010-2011 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of budget ordinance, see Ordinance Book No. 74, page 417.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 38942-
090710. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
DONA TIONS-NEIGHBORHOOD-ORGANIZA TIONS-LANDMARKS: The City
Manager submitted a written communication recommending acceptance and
appropriation of a donation of funds from Cityscape, LLC, for Wasena National Register
Historic District Survey and Inventory.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#38943-090710) A RESOLUTION accepting a donation of funds from Cityscape
LLC to the City to assist in the nomination of the Wasena neighborhood for inclusion on
the Virginia Landmark Register and the National Register of Historic Places; authorizing
the City Manager to take any necessary actions pertaining to such donation; and
expressing the City's appreciation for such donation.
(For full text of resolution, see Resolution Book No. 74, page 418.)
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Council Member Bestpitch moved the adoption of Resolution No. 38943-090710.
The motion was seconded by Council Members Lea and Price and adopted by the
following vote:
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AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
Council Member Bestpitch offered the following budget ordinance:
(#38944-090710) AN ORDINANCE to appropriate funding from Cityscape LLC
for the survey and inventory of the Wasena neighborhood, amending and reordaining
certain sections of the 2010-2011 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of budget ordinance, see Ordinance Book No. 74, page 419.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 38944-
090710. The motion was seconded by Council Members Lea and Price and adopted by
the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor I
Bowers-7.
NAYS: None-O.
CITY CODE-SOLID WASTE: The City Manager submitted a written
communication recommending an amendment of the City Code to clarify the intent of
trash collection services for developed properties in the City.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following ordinance:
(#38945-090710) AN ORDINANCE amending and reordaining Section 14.1-15,
General container reauirements, of Chapter 14.1, Solid Waste Manaaement, of the
Code of the City of Roanoke (1979), as amended; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 419.)
Council Member Lea moved the adoption of Ordinance No. 38945-090710. The
motion was seconded by Vice-Mayor Trinkle.
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Council Member Rosen commented on private haulers for apartment complexes,
and asked about the criteria related to providing services at multi-family complexes;
whereupon, R. Brian Townsend, Assistant City Manager for Community Development,
explained that services are related to the number of Big Blue containers provided by the
City, not the number of units in a development complex.
The City Manager added that a landlord must provide facilities for trash pickup
befitting the development in question.
Following additional comments regarding the criteria, Ordinance No. 38945-
090710 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
CITY MANAGER COMMENTS:
CITY MARKET-FESTIVALS: Mr. Morrill noted that the Market Building closed on
September 4 and said that the City needs to go out of its way to provide information to
citizens about this critical project; and he pointed out that the fence with its graphic
wraps were both installed and updates are on the City's website.
He also reminded everyone that the Henry Street Heritage Festival will take
place Saturday, September 11 in Elmwood Park and the Virginia Statewide
Neighborhood Conference will be held from September 23 - 25, at the Hotel Roanoke
and Conference Center.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS:
CELEBRATIONS-BLUE RIDGE PARKWAY: Vice-Mayor Trinkle offered the
following resolution recognizing the 75th Anniversary of the Blue Ridge Parkway and
commending the Blue Ridge Parkway 75 organization for bringing together the many
Parkway communities for a gala celebration of this milestone in our shared history:
/
(#38946-090710) A RESOLUTION paying tribute to the Blue Ridge Parkway
upon its 75th Anniversary.
(For full text of resolution, see Resolution Book No. 74, page 421.)
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Vice-Mayor Trinkle moved the adoption of Resolution No. 38946-090710. The
motion was seconded by Council Member Rosen and adopted by the following vote:
I
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
Mayor Bowers announced that there will be a send-off event on Mill Mountain on
Wednesday, September 8, 2010, at 10:00 a.m.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
HUMAN/SOCIAL SERVICES-YOUTH-FINANCIAL PLANNING: Regarding an
item from an earlier Council agenda, Council Member Bestpitch expressed concern that
youth group-home placements are taking place outside the City of Roanoke, such as
Lynchburg, Virginia, and suggested that the City encourage the foster home concept.
In connection with remarks made by Council Member Bestpitch, Mayor Bowers I
suggested a six-month examination period (January/February 2011), preceding
discussion of the proposed 2011-2012 fiscal year budget.
The City Manager stated that he would like the Lynchburg group home facility to
be just a back-up option.
Council Member Bestpitch pointed out that the City Manager remarked at the
June 7, 2010 Informal Session that the five-year plan for Reserve Avenue would be
discussed during City Council Retreat on August 30; however, it did not happen. Mr.
Morrill commented the plan would be added to an upcoming CIP briefing.
Regarding foster care, Council Member Price asked for an update with regard to
where the City is in terms of recruiting, as well as youth curfew violations vis-a-vis Youth
Haven.
SCHOOLS: Vice-Mayor Trinkle requested an update regarding Eat for Education
Campaign. . The Director of Finance reported that the July revenues from the two
percent meals tax increase outperformed projections: $374,000.00 versus the
$359,000.00 forecast, adding that one month was not enough to establish a trend.
(See copy of email from the City Manager dated October 6, 2010 on file in the City
Clerk's Office.)
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SISTER CITIES: Mayor Bowers called attention to the two local performance
dates for the students from Opole scheduled to be held on September 11 at Hollins
University and September 17 in the Grandin Road Village. He also mentioned the Vic
Thomas Park Dedication and requested a 30-day advance notice regarding the
ceremonial date.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE-ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor
called attention to vacancies created by the resignation of Alyssa Peters and the
expiration of the term of office of Brian Gibson as members of the Roanoke
Neighborhood Advocates for terms ending June 30, 2010; whereupon, he opened the
floor for nominations:
Vice-Mayor Trinkle placed in nomination the names of Rena E. Cromer and
Anthony Tate.
There being no further nominations, Ms. Cromer was appointed to replace Alyssa
Peters and Mr. Tate was appointed to replace Brian Gibson as members of the
Roanoke Neighborhood Advocates for terms ending June 30, 2013, by the following
vote:
FOR MS. PETERS AND MR. TATE: Council Members Rosen, Trinkle,
Bestpitch, Ferris, Lea, Price and Mayor Bowers-7.
OATHS OF OFFICE-ARCHITECTURAL REVIEW BOARD: The Mayor called
attention to the expiration of four-year terms of office of Barbara A. Botkin and
Warner N. Dalhouse as members of the Architectural Review Board ending October 1,
2010; whereupon, he opened the floor for nominations.
Vice-Mayor Trinkle placed in nomination the names of Barbara A. Botkin and
Warner N. Dalhouse.
There being no further nominations, Ms. Botkin and Mr. Dalhouse were
reappointed as members of the Architectural Review Board for terms of four years,
each, ending October 1, 2014, by the following vote:
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FOR MS. BOTKIN AND MR. DALHOUSE: Council Members Rosen, Trinkle,
Bestpitch, Ferris, Lea, Price and Mayor Bowers-7.
OATHS OF OFFICE-ROANOKE CIVIC CENTER COMMISSION: The Mayor
called attention to the expiration of the three-year term of office of Daniel E. Woolridge
ending September 30, 2010. Inasmuch as Mr. Woolridge has served three consecutive
terms of office, he is not eligibility for an additional term; whereupon, he opened the
floor for nominations:
Vice-Mayor Trinkle placed in nomination the name of Richard F. Walters.
There being no further nominations, Mr. Walters was appointed to replace
Daniel E. Woolridge as a member of the Roanoke Civic Center Commission for a three-
year term of office ending September 20,2013, by the following vote:
FOR MR. WALTERS: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea,
Price and Mayor Bowers-7.
CITY OF ROANOKE FINANCE BOARD-OATH OF OFFICE: The Mayor called
attention to the expiration of the two-year term of office of Sherman M. Stovall as a City
representative of the City of Roanoke Finance Board on June 30, 2010; whereupon, he
opened the floor for nominations.
Vice-Mayor Trinkle placed in nomination the name of Brian K. Redd.
There being no further nominations, Mr. Redd was appointed to replace Sherman
M. Stovall as a City representative of the City of Roanoke Finance Board for a term of
office ending June 30,2012, by the following vote:
FOR MR. REDD: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price
and Mayor Bowers-7.
VIRGINIA MUNICIPAL LEAGUE- ENVIRONMENTAL QUALlTY-
TRANSPORTATION: The Mayor called attention to vacancies on the Virginia Municipal
League Environmental Quality Policy Committee and Transportation Policy Committee;
whereupon, he opened the floor for nominations.
Vice-Mayor Trinkle placed in nomination the names of Christopher Blakeman and
Mark Jamison. .
There being no further nominations, Mr. Blakeman was appointed to serve as the
City's representative to the VML Environmental Quality Policy Committee, and Mr.
Jamison was appointed to serve as the City's representative to the VML Transportation
Policy Committee, by the following vote:
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FOR MESSRS. BLAKEMAN AND JAMISON: Council Members Rosen, Trinkle,
Bestpitch, Ferris, Lea, Price and Mayor Bowers-7.
AIRPORT COMMISSION-OATH OF OFFICE: The Mayor called attention to a
vacancy created by the resignation of James M. Turner, Jr., as a City representative of
the Roanoke Airport Commission for a term ending March 9, 2011; whereupon, he
opened the floor for nominations.
Vice-Mayor Trinkle placed in nomination the name of Cynthia D. Lawrence.
There being no further nominations, Ms. Lawrence was of appointed as a City
representative of the Roanoke Regional Airport Commission to fill the unexpired term of
James M. Turner, Jr., ending March 9, 2011, by the following vote:
FOR MS. LAWRENCE: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea,
Price and Mayor Bowers-7.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Ferris moved that each member of City Council certify to the best of his or her
knowledge that (1) only public business matter lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters were identified in any motion by which any Closed meeting was
convened were heard discussed or considered by City Council. The motion was
seconded by Council Members Lea and Bestpitch and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
There being no further business, the Mayor declared the Council meeting
adjourned at 3:44 p.m.
APPROVED
ATTEST:
~m./1l1l~
Stephanie M. Moon, CMC
City Clerk
~~-..~
~~~'--"--~
David A. Bowers
Mayor
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September 20,2010
I
ROANOKE CITY COUNCIL-REGULAR SESSION
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
September 20, 2010, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, Reaular Meetinas, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 38872-070610
adopted by the Council on Tuesday, July 6, 2010.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E.
Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. I
Moon, City Clerk.
The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor, and
Trinity Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
PROCLAMATIONS: The Mayor declared September 27, 2010, as Family Day-A
Day to Eat Dinner With Your Children.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
ACTS OF ACKNOWLEDGMENT: The Mayor recognized and presented to
Ann H. Shawver, Director of Finance, a Certificate of Achievement for Excellence in
Financial Reporting from the Government Finance Officers Association.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral I.
to the City Manager will be referred immediately for response, recommendation or
report to Council.
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COMPLAINTS: Robert Gravely appeared before Council and spoke about the
delinquent meal tax payment received from Vice-Mayor David B. Trinkle, as well as the
lack of affordable housing and jobs in the City of Roanoke.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of Council held on Monday, July 19,
2010; and Monday, August 2, 2010, were before the body.
(See copy of Minutes on file in the City Clerk's Office.)
Council Member Rosen moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
-~'
NAYS: None-O.
MINUTES: Minutes of the Audit Committee meeting held on Wednesday,
September 1, 2010, were before the Council.
(See copy of Minutes on file in the City Clerk's Office.)
Council Member Rosen moved that the minutes of the Audit Committee meeting
be received and filed. The motion was seconded by Vice-Mayor Trinkle and adopted by
the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
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OATHS OF OFFICE- YOUTH SERVICES CITIZEN BOARD-CIVIC CENTER
COMMISSION~ROANOKE NEIGHBORHOOD ADVOCATES: Reports of qualification
of the following individuals:
Jeff S. Philips as a member of the Youth Services Citizen Board for
a term of office ending May 31 , 2012;
Richard F. Walters as a member of the Roanoke Civic Center
Commission for a term of three years ending September 30, 2013;
Marion Vaughn-Howard as a member of the Youth Services Citizen
Board for a term ending May 31,2012; and
Rena E. Cromer and Anthony S. Tate as members of the Roanoke
Neighborhood Advocates for terms ending June 30, 2013.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
TOTAL ACTION AGAINST POVERTY: Rick Sheets, Director of Energy
Conservation and Rehabilitation, Total Action Against Poverty, appeared before Council
and gave a brief presentation regarding the expansion of weatherization services to
income-eligible residents. He reported that TAP was awarded a $1 million Federal
grant, half of which the City would receive, and the funds are designated for upgrading
geothermal systems in residences. He added that he and city staff will work together to
identify which residences will receive the systems.
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In closing, Mr. Sheets expressed appreciation to the City administration for their
support, the Citizens for Clean and Green Committee, Sean McGinnis, Director of the
Virginia Tech Green Engineering Program, and Billy Weitzenfeld, Executive Director of
the Association of Energy Conservation Professionals.
(For full text, see copy of report on file in the City Clerk's Office.)
\
Without objection by the Council, the Mayor advised that the presentation would
be received and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
BRIEFINGS:
Countryside Property Reuse:
The City Manager, Director of Planning Building and Development, and Planning
Administrator gave an overview of the Countryside property and highlighted the
following information:
. Background
o Vision 2001-2020 recommended housing cluster development
o Purchased in 2005 for purposes of mixed-use development
o Two attempts to identify a developer
o Pursued continuation of golf course
· $1.5 million in capital improvements needed
· extension of the operating agreement for five years
· interim management agreement ($75,000.00 per year)
. Public Golf Course Performance
o Nationally, 1990s and 2000s were a period of overbuilding of courses
o Growing imbalance between supply of courses and demand by golfers
beginning in mid-1990s
· Number of courses up 24%
· Decrease of 8,000 rounds per course
o Many courses trapped in a downward spiral
· 60 percent report lowered maintenance standards
· almost 90 per cent deferring capital expenditures
o 1 00-200'courses will close every year for the next 10 years
o 2008 Construction Cost Estimates
. Municipal Golf Course Performance
o 16 Virginia local governments surveyed
o none posted net income for more than two years
o 9-hole courses do not fare better than 18-hole courses
o average subsidy is $302K
o Net operating income - average of aI/localities surveyed
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o 1990s - new courses built in Roanoke MSA increased the supply of public
courses by 50 percent (four courses to six)
o population increase for Roanoke MSA was 5.1 percent
. Municipal Golf Course Considerations
o Fundamentally different from other parks and recreation facilities
· Access provided to citizens
· Limited target market (average golfer income is in the $60 - 65K
range)
o Expect an operating subsidy each year
o Expect to fund capital improvements and ongoing repairs/maintenance/
periodic replacements
. Current Situation
o Financial situation resulted in the need to defer capital improvements
o No finalization of management contract given delay in improvements
o Golf course closed
o City staff directed to work with community on a process to develop
alternative development strategies for the property
. The Opportunity
o Scarce land resource for new development
o Create new residential development
o Create jobs through economic development
o Enhance recreational amenities needed in the area
o Add value to the area
. City Plans to be Considered
o Vision 2001 - 2020
o Peters Creek North
o Parks and Recreation Master Plan
o Greenway plans
o Housing plan
. Community Involvement
o Five community meetings
o Six focus groups
o Open-house follow up
o Excellent attendance
o E-mail correspondence
o Slideshare a useful involvement tool
o Neighborhood
o Recreation
o Economic development
o Realtors
o Homebuilders
o Planning Commission
. Common Ground
o All want something that adds value to the properties surrounding the
former golf course
o The City and the citizens are all concerned about property values
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o Urgency to find a path forward; uncertainty is harmful
o Area near 1-581 an important gateway
o Land between Ranch Road, Mattaponi Drive, and Countryside Road most
critical area in terms of adjacency
o Cove Road needs attention
. Planning Approach
o The property should be considered as a community-wide opportunity
o Responsive to recommendations and needs identified in existing plans
o Ensure development enhances community
o Development that is financially sustainable
o Creates a sense of place and is uniquely Roanoke
o Respects a visible gateway to Roanoke
. Challenges
o RPZ restrictions
o Topography
o Street access
o Airport noise
o Fragmentation of property
o Variety of surrounding uses to be considered
. Planning Opportunities
o Largest land area currently available in Roanoke
o No environmental cleanup
o Visibility
o Strong neighborhood association
o Address identified needs of the area
o Proximity to William Fleming High School
o Greenway route
o Can be approached in different pieces with unique character
o Proximity to retail, airport, 1-81
o Good to excellent adjacent development
o Potential for expansion of Trane
. Planning Areas
· Recommended Path Forward
o Create a master plan with a focus on each unique area
o Continue process that keeps the community engaged in planning
o The Planning Commission should have a prominent role
o Involve other professionals (planners, lawyers, engineers, real estate,
marketing, etc.)
o Approximately six months to develop a master plan
o Different parts of the property may develop at different times, depending
on market, opportunities, and participation by developers
. Conclusion
o The land is an opportunity to meet long standing community needs and
goals
(For full text, see copy of presentation on file in the City Clerk's Office.)
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Discussion:
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Vice-Mayor Trinkle asked staff to publicize the link for "Slideshow" to allow
citizens to see the proposed reuse of the property; he commented about the 21-acre
tract on Laurel Ridge, such as proposed greenways, plus wetlands and other
community usages as well as athletic fields in the central area. He requested that City
staff identify how the City could have wetlands as part of the area, and determine the
best route for the greenway and recreational opportunities.
Council Member Rosen comments included his desire to have a feasibility study
done for areas being designated for residential deveiopment; and he hoped the plan for
the area would add recreational opportunities for residents.
Council Member Price asked how development of the property would impact the
Cove Road area, adding that the City needed to provide a walking track or greenway to
allow exercise opportunities for residents. She also said that if private entities express
interest in developing the property, City staff should bring forward those proposals.
Council Member Ferris asked the City Manager to explain the problems
connected with the Runway Protection Zone regarding development, stating that his
understanding was that all serious offers to develop the property would be brought to
City Council and that, to his knowledge, no offers have been made at this time. He also I
pointed out that there have been issues with maintenance of the Mattaponi and
Countryside sections of the property and asked staff to assure him that they will do their
best to maintain new development in the abovementioned areas.
Council Member Bestpitch comments included a request for community
involvement in the creation of the Master Plan. He also asked what input realtors and
builders offered City staff regarding whether there is a market for the projects that will .
result from the Master Plan. He identified Laurel Ridge as some of the most upscale
housing in the northwest quadrant of the City and asked why the area was not
considered critical with regard to adjacency. He further asked that staff be careful about
developing the former Countryside property in a way that would negatively impact
Laurel Ridge; and he was of the opinion that the City never really communicated to the
public effectively the fact that Countryside was initially up for sale with no controls over
the usage of the property, adding that the current situation allows an opportunity to use
the property to the best advantages for the City.
Mayor Bowers' comments included his assertion that as the Plan is rolled out, the
City needs to stick with it -- work the plan and know your timeline. In addition, he said
that the City needs to identify costs for the annual operational investment and capital
investments as it moves forward with the Plan and consider whether it is practical to
make the financial investments.
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Finally, the Mayor stated that the Countryside neighborhood wanted assurance
that there will be green space as well as a commitment from City Council that no other
use will be considered.
Several Members of Council requested that City staff explore the possibility of
using the existing buildings on the property for recreational opportunities.
There being no further comments by the Council, the Mayor declared the .Council
meeting in recess at 4:00 p.m., to be reconvened for a public interview to consider Tim
Witten and Russ Barksdale to fill a vacancy on the Roanoke Redevelopment and
Housing Authority due to the expiration of the four-year term of office of Cheryl Miller on
August 31,2010.
At 4:15 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance.
At 4:30 p.m., the Council conducted a public interview with Russ Barksdale for
the purpose of filling the vacancy on the Roanoke Redevelopment and Housing
Authority for a term of office ending August 31, 2014. Mayor Bowers announced that
the CounCil had agreed to conduct a public interview with Tim Witten during the
7:00 p.m. session of the Council since he was unable to attend the 2:00 p.m., session
due to the illness of his daughter.
ITEMS RECOMMENDED FOR ACTIONS:
GRANTS-HABITAT FOR HUMANITY: The City Manager submitted a written
communication recommending execution of Amendment No. 2 to the FY 2009
CDBG/HOME-funded Agreement with Habitat for Humanity in the Roanoke Valley, Inc.,
for housing activities in the City's Hurt Park Neighborhood
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
(#38947-092010) A RESOLUTION authorizing the appropriate City officials to
execute, upon certain terms and conditions, Amendment No. 2 to the FY 2009
Community Development Block Grant ("CDBG") and HOME Investment Partnerships
Program ("HOME") Agreement with Habitat for Humanity in the Roanoke Valley, Inc.
("Habitat"), for housing activities in the City's Hurt Park neighborhood.
(For full text of resolution, see Resolution Book No. 74, page 423.)
36
Council Member Lea moved the adoption of Resolution No. 38947-092010. The I
motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
COMMENTS BY CITY MANAGER.
GREENWAYS: The City Manager shared that on Saturday, September 18,
Roanoke Parks and Recreation held a greenway courtesy checkpoint event in Smith
Park from 7:30 a.m. to 12:00 Noon. In addition, he announced a Prescription Drug
"Take-Back" collection event would be held on September 25 from 10:00 a.m. to
2:00 p.m., at the Civic Center. And in response to citizen inquiries received by the City,
Mr. Morrill shared that Halloween would be observed on Sunday, October 31 and that
any programs and special events for the occasion sponsored by Downtown Roanoke,
Inc., would occur on Saturday, October 23,2010.
CITY CLERK:
CITY ATTORNEY- CITY CLERK- DIRECTOR OF FINANCE-MUNICIPAL I
AUDITOR CITY ATTORNEY: The City Clerk submitted a written communication
advising of the expiration of the two-year terms of office of the City Attorney, City
Clerk, Director of Finance and Municipal Auditor on September 30,2010.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle concurred in the reappointment of Stephanie M. Moon as City
Clerk; William M. Hackworth as City Attorney, Ann H. Shawver as Director of Finance,
and Troy A. Harmon as Municipal Auditor for a term of two-years, each, commencing
October 1, 2010 and ending September 30, 2012. The motion was seconded by
Council Member Price and unanimously adopted.
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report recommending appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that the Council concur in
the request of the Roanoke City School Board.
(For full text, see reports on file in the City Clerk's Office.)
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Council Member Rosen offered the following budget ordinance:
(#38948-092010) AN ORDINANCE to appropriate funding from the Federal and
Commonwealth governments, private grants, and local match for various educational
programs, amending and reordaining certain sections of the 2010-2011 School Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of resolution, see Ordinance Book No. 74, p~ge 424.)
Council Member Rosen moved the adoption of Ordinance No. 38948-092010.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Member Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS:
ECONOMIC DEVELOPMENT AUTHORITY: Vice-Mayor Trinkle offered the
following resolution appointing A. Damon Williams as a Director of the Economic
Development Authority for the City of Roanoke for a term of four years commencing .
October 21, 2014:
(#38949-092010) A RESOLUTION appointing a Director of the Economic
Development Authority of the City of Roanoke.
(For full text of resolution, see Resolution Book No. 74, page 426.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 38949-092010. The
motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
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NATIONAL LEAGUE OF CITIES: Vice-Mayor Trinkle offered the following I
resolution designating Council Member Sherman P. Lea as a Voting Delegate and
Council Member Anita J. Price as an Alternate Voting Delegate for the Annual Business
Meeting of the National League of Cities on Saturday, December 4, 2010, in Denver,
Colorado:
"A RESOLUTION designating a Voting Delegate and Alternate for the Annual
Business Meeting of the National League of Cities."
Vice-Mayor Trinkle moved the adoption of the Ordinance. The motion was
seconded by Council Member Ferris.
Council Members Lea and Price advised that they had conflicts in schedules and
would be unable to attend the Conference.
Following discussion of the matter, Vice-Mayor Trinkle moved that the motion to
adopt the abovementioned ordinance be withdrawn. The motion was seconded by
Council Member Ferris and unanimously adopted.
Mayor Bowers asked the other Members of Council to check their schedules and
advise the City Clerk of their availability to attend the Conference in Denver, Colorado.
MOTION AND MISCELLANEOUS BUSINESS:
I
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
COUNCIL: Mayor Bowers referenced receipt of a communication from Ralph L.
Fuller, Marketing Director, the Roanoke Valley Community Band, requesting funding in
the amount of $1,200.00 for its 2011 spring concert at the Jefferson Center. The Mayor
asked the City Manager to review and consider the request made to the City.
(See copy of communication dated September 12, 2010 from Ralph Fuller Roanoke
Valley Community Band and a written response from the City Manager dated
October 20,2010 on file in the City Clerk's Office.)
At 4:50 p.m., the Mayor declared the meeting in recess until 7:00 p.m. in the
Council Chamber, Room 450, Noel C. Taylor Municipal Building.
The recessed meeting of the Roanoke City Council reconvened at 7:00 p.m., in
the City Council Chambers, Room 450, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., with Mayor David A. Bowers presiding.
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PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E.
Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the" United States of America was led by
Boy Scout Troop No. 17, St. John's Episcopal Church.
The Mayor and Members of Council sent get well wishes to Andrea R. Johnson,
Administrative Assistant in the City Clerk's Office.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT-YOUTH: The Mayor recognized the U. S.
Kids Care participants, and advised that the U. S. Kids Care is an organization that
strives to build young leaders through community service. He presented the
participants with a certificate of appreciation.
ARCHITECTURAL REVIEW BOARD-ACTS OF ACKNOWLEDGMENT: Derek
Cundiff, member of the Architectural Review Board; and Erica Taylor, City Planner II,
recognized and presented winners with Outstanding Preservation/Renovation Projects
Awards which was facilitated by the Architectural Review Board.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
September 20, 2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
a request of Home Depot U.S.A., Inc., to amend Proffered Condition No. 14 and repeal
Proffered Condition No. 17, as set forth in the Third Amended Petition to Amend
Proffered Conditions and Proffers of Conditions filed on July 29, 2005, and accepted by
City Council by the adoption of Ordinance No. 37159-081505, as they pertain to the
parcel of land at 4176 Franklin Road, S. W., bearing Official Tax No. 5470104, such
amendment of proffers to allow for the outdoor storage and display of goods and
merchandise, as set forth in the Application for an Amendment of Proffered Conditions
dated July 12, 2010, the matter was before the body.
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Legal advertisement of the public hearing was published in The Roanoke Times I
on Friday, September 3, and Friday, September 10,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the request to amend and repeal proffers. .
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#38950-092010) AN ORDINANCE to amend ~36.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, by amending and repealing certain conditions
presently binding upon certain property conditionally zoned CG, Commercial-General
District; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 427.)
Council Member Rosen moved the adoption of Ordinance No. 38950-092010.
The motion was seconded by Council Member Lea.
Mary Trott, Agent, appeared before the Council in support of the petitioner.
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The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Council Member Lea commended Home Depot on its role in the community.
There being no further comments by the Council Members, Ordinance No.
38950-092010 was adopted by the following vote:
AYES: Council Member Trinkle, Bestpitch, Ferris; Lea, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-D.
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ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
September 20, 2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
a request of Iglesia De Dios Pentecostal M.1. to rezone property located at 3454 Cove
Road, N. W., Official Tax Nos. 6440211 and 6440210, from R-7, Residential Single
Family District, to IN, Institutional District, for a place of worship, subject to the
conditions that the property will be developed in substantial conformity to a development
plan prepared by DEG Design & Services dated 8/17/10, subject to any changes made
during comprehensive development plan review; that the Church will be developed in
substantial conformity with the exterior elevations on a plan prepared by DEG Design &
Services dated February 2, 2010; and that light levels shall not exceed 0.5 foot candle
measured at the property lines, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, September 3, and Friday, September 10, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval,
finding the application to rezone the subject property to be consistent with the City's
Zoning Ordinance, Vision 2001-2020, and the Peters Creek North Neighborhood Plan;
and the request further provides for the continued mix of churches, schools, and
commercial centers within the City's neighborhoods that allow residents to obtain a
variety of services in closed proximity to their homes.
Council Member Bestpitch offered the following ordinance:
(#38951-092010) AN ORDINANCE to amend Section 36.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City,
subject to certain conditions proffered by the applicant; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 428.)
Council Member Bestpitch moved the adoption of Ordinance No. 38951-092010.
The motion was seconded by Council Member Lea.
David Greer, Agent, appeared before the Council in support of the petitioner.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
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Council Member Price expressed concern with regard to an increase in traffic on I
Cove Road in relation to the request of Iglesia De Dios Pentecostal M.I.; whereupon,
Mr. Greer advised that services would mostly take place on Wednesday evenings and
Sundays and based on the traffic study conducted, there would be no increase in traffic
on those days. He also indicated that he had met with the Traffic Engineer and it was
determined that no additional traffic lanes were needed.
Council Member Lea commented that he was pleased to have the Church in the
neighborhood.
Council Member Rosen suggested that new sidewalks be installed.
There being no further questions and/or comments by the Council Members
Ordinance No. 38951-092010 was adopted by the following vote:
AYES: Council Member Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday, I
September 20, 2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of Scott and Ascension Horchler to rezone property located at 1321
Morningside Street, S. E., bearing Official Tax No. 4130501, from ROS, Recreation and
Open Space District, to MXPUD, Mixed Use Planned Unit Development District, for the
purposes of establishing a mixed-use building containing a dwelling unit and a meeting
hall, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, September 3, and Friday, September 10, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission recommended approval of the rezoning request,
finding the application to rezone the subject property to be consistent with the City's
Zoning Ordinance, Vision 2001-2020, and the Morningside/Kenwood/Riverdale
Neighborhood Plan; and allowing for a mixed-use building containing a residential unit
and meeting hall is appropriate considering the property's size, will ensure its renovation
and upkeep, and will not alter the current character of the site.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Rosen offered the following ordinance:
(#38952-092010) AN ORDINANCE to amend Section 36.2-100, Code of the City
of Roanoke, Virginia, dated December 5,2005, as amended, to rezone certain property
within the City, and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 430.)
Council Member Rosen moved the adoption of Ordinance No. 38952-092010.
The motion was seconded by Vice-Mayor Trinkle.
Scott Horchler appeared before the Council in support of his request.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments by the Council Members, Ordinance No. 38952-
092010 was adopted by the following vote:
AYES: Council Member Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
CITY CODE-ZONING-BUILDINGS: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, September 20, 2010, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City
of Roanoke Planning Commission to amend subsection (b) of Section 36.2-416, Mixed
use buildings and live-work units, of Chapter 36.2, Zoning, of the Code of the City of
Roanoke (1979), as amended, to permit residential uses to be located on the first floor
of a mixed-use building in the MXPUD District, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, September 3, and Friday, September 10, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission recommended approval of the amendment.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Bestpitch offered the following ordinance:
(#38953-092010) AN ORDINANCE amending and reordaining Section 36.2-416,
Mixed use buildinas and live-work units, of Chapter 36.2, ZoninQ, of the Code of the City
of Roanoke (1979), as amended; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 431.)
Council Member Bestpitch moved the adoption of Ordinance No. 38953-092010.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments by the Council Members, Ordinance No. 38953-
092010 was adopted by the following vote:
AYES: Council Member Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
OTHER BUSINESS:
HOUSING-HURT PARK REDEVELOPMENT PLAN: The City Manager
submitted a written report recommending termination of the Redevelopment Plan for the
Hurt Park Community Development Project.
(For full text, see copy of the report on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#38954-092010) A RESOLUTION approving the City of Roanoke
Redevelopment and Housing Authority (RRHA) Resolution No. 3597, which will
terminate and vacate the Redevelopment Plan for the Hurt Park Community
Development Project; and providing for the City Clerk to take certain actions.
(For full text of resolution, see Resolution Book No. 74, page 433.)
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Vice-Mayor Trinkle moved the adoption of Resolution No. 38954-092010. The
motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Member Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
(According to Paragraph three of Resolution No. 38954-092010, the City Clerk is
hereby directed to file a copy of the RRHA Resolution No. 3597 with the minutes
of this meeting in the City Clerk's Office. See below.)
CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
RESOLUTION NO: 3597
Meeting Date: June 28, 2010
Agenda Item Number: 4
RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
TERMINATING THE REDEVELOPMENT PLAN FOR THE HURT PARK
COMMUNITY DEVELOPMENT PROJECT.
WHEREAS, by Resolution of the Board of Commissioners of the
Roanoke Redevelopment and Housing Authority (RRHA) dated
October 20, 1975, RRHA approved the Redevelopment Plan for the Hurt
Park Community Development Project dated April 1975 (the
"Redevelopment Plan"); and
WHEREAS, the Roanoke City Council did approve and adopt the
Redevelopment Plan; and
WHEREAS, since May 2007, RRHA and the City of Roanoke have
been engaged in carrying out activities in the Hurt Park area under the
terms of the "HURT PARK NEIGHBORHOOD REVITALIZATION
STRATEGY AREA (NRSA) PLAN" (the "NRSA Plan"); and
WHEREAS, the project area designated in the Redevelopment
Plan is included within the 157 acres, more or less, that is covered by the
NRSA Plan; and
WHEREAS, RRHA has determined that the Objectives of the
Redevelopment Plan largely duplicate the goals and objectives of the
current NRSA Plan, and thus the Redevelopment Plan is duplicative and
no longer serves any useful purpose; and
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WHEREAS, there appears to be no further need for further
acquisition or disposition of real property under the terms of the
Redevelopment Plan (as distinct from the NRSA Plan) by RRHA; and
WHEREAS, RRHA has determined that continued existence of the
Redevelopment Plan is no longer necessary and that the property owners
within the boundaries of the Redevelopment Plan will not be adversely
effected by the termination of the Redevelopment Plan; and
WHEREAS, RRHA has given an appropriate public notice of its
intent to consider this resolution terminating the Redevelopment Plan, in
order to advise all past and present owners, lessees or successors in
interest of property located within the project area, or on the boundaries of
the project area, as well as all persons who might be considering the
purchase or lease of such properties, of RRHA's intent to terminate the
Redevelopment Plan.
NOW THEREFORE BE IT RESOLVED, that the Redevelopment
Plan for the Hurt Park Community Development Project dated April 1975
be and the same is hereby terminated and vacated and said termination
and vacation is hereby recommended to Roanoke City Council for its
consideration and approval; and
FURTHER BE IT RESOLVED that this Resolution shall become
effective immediately upon its adoption and the Redevelopment Plan for
the Hurt Park Community Development Project dated April 1975 shall be
terminated effective immediately upon action by the City Council of the
City of Roanoke.
HOUSING-DEANWOOD REDEVELOPMENT PLAN: The City Manager
submitted a written report recommending termination of the Redevelopment Plan for the
Deanwood Community Development Project.
(For full text, see copy of the report on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
(#38955-092010) A RESOLUTION approving the City of Roanoke
Redevelopment and Housing Authority (RRHA) Resolution No. 3598, which will
terminate and vacate the Redevelopment Plan for the Deanwood Community
Development Project; and providing for the City Clerk to take certain actions.
(For full text of resolution, see Resolution Book No. 74, page 436.)
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Council Member Lea moved the adoption of Resolution No. 38955-092010. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Member Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
(According to Paragraph three of Resolution No. 38955-092010, the City Clerk is
hereby directed to file a copy of the RRHA Resolution No. 3598 with the minutes
of this meeting in the City Clerk's Office. See below.)
CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
RESOLUTION NO: 3598
Meeting Date: June 28, 2010
Agenda Item Number: 5
RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
TERMINATING THE REDEVELOPMENT PLAN FOR THE DEANWOOD
COMMUNITY DEVELOPMENT PROJECT.
WHEREAS, the Board of Commissioners of the Roanoke
Redevelopment and Housing Authority (IIRRHAII) duly approved the
Redevelopment Plan for the Deanwood Community Development Project
dated January 1975, as amended by Amendment No. 1 dated October 9,
1984, Amendment No. 2 dated July 1985, and Amendment No.3 dated
September 1994 (the IIRedevelopment Planll); and
WHEREAS, the Roanoke City Council did approve and adopt the
Redevelopment Plan and all of the amendments to the Redevelopment
Plan; and
WHEREAS, RRHA has determined that the Objectives of the
Redevelopment Plan have been substantially accomplished, and that
there is no need for further acquisition or disposition of real property within
the project area by RRHA; and
WHEREAS, RRHA has determined that continued existence of the
Redevelopment Plan is no longer necessary and that the property owners
within the boundaries of the Redevelopment Plan will not be adversely
effected by the termination of the Redevelopment Plan; and
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WHEREAS, RRHA has given an appropriate public notice of its
intent to consider this resolution terminating the Redevelopment Plan, in
order to advise all past and present owners, lessees or successors in
interest of property located within the project area, or on the boundaries of
the project area, as well as all persons who might be considering the
purchase or lease of such properties, of RRHA's intent to terminate the
Redevelopment Plan; and
NOW THEREFORE BE IT RESOLVED, that the Redevelopment
Plan for the Deanwood Community Development Project dated January
1975, as amended by Amendment No. 1 dated October 9, 1984,
Amendment No. 2 dated July 1985, and Amendment No. 3 dated
September 1994, be and the same is hereby terminated and vacated and
said termination and vacation is hereby recommended to Roanoke City
Council for its consideration and approval; and
FURTHER BE IT RESOLVED that this Resolution shall become
effective immediately upon its adoption and the Redevelopment Plan for
the Deanwood Community Development Project dated January 1975, as
amended by Amendment No.1 dated October 9, 1984, Amendment NO.2
dated July 1985, and Amendment No.3 dated September 1994 shall be
terminated effective immediately upon action by the City Council of the
City of Roanoke.
HOUSING-GAINSBORO REDEVELOPMENT PLAN: The City Manager
submitted a written report recommending approval of Amendment No. 5 to the
Redevelopment Plan for the Gainsboro Community Development Program Area.
(For full text, see copy of the report on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#38956-092010) A RESOLUTION approving Amendment No. 5 dated
June 2010 to the Redevelopment Plan for Gainsboro Community Development Program
Area; providing for an effective date of such Amendment No.5; and providing for the
City Clerk to take certain actions.
(For full text of resolution, see Resolution Book No. 74, page 439.)
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Council Member Rosen moved the adoption of Resolution No. 38956-092010.
The motion was seconded by Vice-Mayor Trinkle and Council Member Lea and adopted
by the following vote:
AYES: Council Member Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
(According to Paragraph three of Resolution No. 38956-092010, the City Clerk is
hereby directed to file a copy of Amendment No.5 to the Redevelopment Plan for
Gainsboro Community Development Program Area with the minutes of this
meeting in the City Clerk's Office. See below.)
REDEVELOPMENT PLAN FOR GAINSBORO COMMUNITY
DEVELOPMENT PROGRAM AREA
AMENDMENT NO.5
ROANOKE, VIRGINIA
June 2010
City of Roanoke Redevelopment and Housing Authority
The Redevelopment Plan for the Gainsboro Community Development
Program Area (commonly referred to as the "Gainsboro Redevelopment
Plan") was approved by Roanoke City Council on January 10,1972, which
plan generally provided for the renewal of the Gainsboro area as a
residential neighborhood.
Amendment No. 1 to the Gainsboro Redevelopment Plan was approved
by Roanoke City Council on January 19, 1976. The general purpose of
said amendment was to lower site preparation costs by the adjustment of
new street rights-of-way and by making adjustments in residential land
use and residential densities to more adequately reflect economic
conditions that existed at the time of the amendment.
Amendment No. 2 to the Gainsboro Redevelopment Plan was approved
by Roanoke City Council on September 12, 1983. The general purpose of
said amendment was to allow the rehabilitation/conservation of residential
structures.
Amendment No. 3 to the Gainsboro Redevelopment Plan was approved
by Roanoke City Council on December 8, 1983. The general purpose of
said amendment was to eliminate certain provisions from the plan in order
to allow for the development of motels in Light Industrial Land Use Areas.
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Amendment No. 4 to the Gainsboro Redevelopment Plan was approved
by Roanoke City Council on April 26, 1993. The purpose of said
amendment was to bring the Plan Exhibits into conformity with what
existed at the time; to provide for the revitalization of the Hotel
Roanoke/Henry Street commercial area in general and the deve,lopment of
a modern hotel-conference center complex in conjunction with the
renovation of the Hotel Roanoke; to make changes in land uses so as to
bring them into conformity with the City of Roanoke's Zoning Districts; and
to address the preservation and revitalization of historic, residential
neighborhoods.
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This Amendment No. 5 to the Gainsboro Redevelopment Plan is for the
purpose of conforming the provisions of the plan dealing with the
acquisition of real property to reflect changes in applicable State law, so
as to remove the use of eminent domain as a tool for acquisition of
property except in certain, narrowly-defined circumstances and to
condition any future use of eminent domain on further findings and actions
by the Board of Commissioners of the City of Roanoke Redevelopment
and Housing Authority. This Amendment also seeks to amend certain
provisions of the Gainsboro Redevelopment Plan in order to reflect
developments that have occurred since the plan was last amended.
This Amendment No. 5 amends and supplements the provisions of the
Gainsboro Redevelopment Plan as in effect after approval of Amendment
No.4. Except to the extent repealed, revised, or amended in this
Amendment No.5, all provisions of the Gainsboro Redevelopment Plan as
in effect after approval of Amendment No.4 shall remain in full force and
effect.
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A. DESCRIPTION OF COMMUNITY DEVELOPMENT PROGRAM
AREA.
The Boundary Description of the Gainsboro Community
Development Area (the "Gainsboro Redevelopment Area")
shall continue to be as set forth in Amendment No. 4 to the
Gainsboro Redevelopment Plan.
B. DEVELOPMENT GOALS AND OBJECTIVES.
The Development Goals and Objective of the Gainsboro
Redevelopment Plan are as set forth in Amendment NO.4 to
the Gainsboro Redevelopment Plan, except that all
provisions addressing acquisition of property in the
Gainsboro Redevelopment Area by the City of Roanoke
Redevelopment and Housing Authority ("RRHA"), including
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but not limited-to Sections B.1.a, B.1.d, B.2.b.1, B.2.d.1 and
B.3.f.11, shall be subject to the provisions of Section D of
this Amendment No. 5 to the Gainsboro Redevelopment
Plan.
c.
GENERAL LAND USE PLAN.
The Land Use Plan as set forth in Amendment No. 4 to the
Gainsboro Redevelopment Plan shall remain in effect,
except that any acquisition of property in the Gainsboro
Redevelopment Area by RRHA shall be subject to the
provisions of Section D of this Amendment No. 5 to the
Gainsboro Redevelopment Plan.
Section C.3 of Amendment No. 4 to the Gainsboro
Redevelopment Plan provides that the regulations and land
use provisions set out in that Amendment No. 4 "shall be in
full force and effect until September 1, 2001." Nothing in this
Amendment No. 5 to the Gainsboro Redevelopment Plan
shall be construed to alter, amend or modify in any way any
contractual obligations set forth in any agreement for the
purchase or lease of property in the Gainsboro
Redevelopment Area acquired from RRHA prior to the
effective date of this Amendment No.5, nor shall it be
construed to alter, amend or modify any obligations set forth
in any deed or other disposition document(s) for property
sold or leased by RRHA under the provisions of the
Gainsboro Redevelopment Plan or any amendments thereto.
D.
PROJECT PROPOSAL.
The provisions of Section D of Amendment No. 4 to the
Gainsboro Redevelopment Plan are deleted in their entirety,
and replaced with the following provisions:
To the extent property in the Gainsboro Redevelopment
Area has not previously been redeveloped and/or
rehabilitated in a manner consistent with the terms of the
Gainsboro Redevelopment Plan, RRHA may use any of the
following techniques to achieve and/or assist in such
redevelopment and/or rehabilitation. RRHA's ability to use
any of the techniques described in this Section D is
dependent on the availability of funding from the City of
Roanoke to permit RRHA to pursue activities under the
Gainsboro Redevelopment Plan, as RRHA has no funds of
its own which can be used to pursue such activities.
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1. Land Acquisition.
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a. From and after the date of the approval of this
Amendment No. 5 to the Gainsboro Redevelopment Plan,
RRHA will focus on redevelopment through private,
voluntary transactions with owners of properties in the
Gainsboro Redevelopment Area, either through voluntary
acquisition of properties if requested or agreed to by the
property owner(s) or through partnerships to support owner
redevelopment of the properties. RRHA has no . present
plans to acquire any additional properties in the Gainsboro
Redevelopment Area unless requested to do so by the
owner(s) of the property or unless the acquisition is by
agreement of the property owner(s). RRHA does not intend
at this time to use the power of eminent domain to acquire
additional properties in the Gainsboro Redevelopment Area.
However, eminent domain will be considered in very narrow
circumstances as permitted under Virginia Code 91-219.1,
but only based on additional future action by the Board of
Commissioners of RRHA.
b. From and after the date of approval of this Amendment
No.5 to the Gainsboro Redevelopment Plan, RRHA will no
longer actively seek to acquire properties in the Gainsboro
Redevelopment Area. However, RRHA reserves the right to
initiate a request for voluntary acquisition if RRHA's Board of
Commissioners approves and authorizes such a request.
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c. RRHA will consider acquisition of real property located
within the Gainsboro Redevelopment Area, whether or not
such property was previously designated as property "To be
Acquired," if requested by the property owner(s) or with the
agreement of the property owner(s). RRHA will consider
acquisition of properties in the Gainsboro Redevelopment
Area only on the bases set forth below.
(i) Acquisition of Real Property by Use of Eminent Domain
(1) From and after the date of approval of this Amendment
No.5 to the Gainsboro Redevelopment Plan, RRHA will not
acquire property in the Gainsboro Redevelopment Area
through the use of eminent domain except in the following
limited circumstances:
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(a) RRHA may utilize eminent domain to acquire property
within the Gainsboro Redevelopment Area if the property is .~
abandoned. Before eminent domain may be utilized in any
such case, RRHA's Board of Commissioners must pass a
resolution (a) determining that the property is abandoned; (b)
identifying the source of the funds to be used for acquisition
of the property; and (c) authorizing the use of eminent.
domain.
(b) RRHA may utilize eminent domain to acquire property
within the Gainsboro Redevelopment Area if the acquisition
is needed to clear title where one of the owners agrees to
such acquisition. Before eminent domain may be utilized in
any such case, RRHA's Board of Commissioners must pass
a resolution (a) identifying the source of the funds to be used
for acquisition of the property; and (b) authorizing the use of
eminent domain.
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(c) RRHA may utilize eminent domain to acquire property
within the Gainsboro Redevelopment Area if the acquisition
is by agreement of all the owners. Before eminent domain
may be utilized in any such case, RRHA's Board of
Commissioners must pass a resolution (a) identifying the
source of the funds to be used for acquisition of the property;
and (b) authorizing the use of eminent domain.
(d) RRHA may utilize eminent domain to acquire property
within the Gainsboro Redevelopment Area if the property is
itself a blighted property. However, any such acquisition
shall be conducted under, and in accordance with, the
provisions of Virginia Code 936-49.1 :1.
(2) Voluntary Acquisition of Real Property.
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(a) RRHA currently does not intend to acquire additional
properties in the Gainsboro Redevelopment Area, but if
approached by the owner or owners of properties in the
Redevelopment Area RRHA will consider purchases of
property within the Gainsboro Redevelopment Area through
a voluntary transaction with the owner(s) RRHA shall not,
however, be obligated to purchase a property solely because
the owner or owners may have requested that RRHA
acquire the property.
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(b) RRHA also reserves the right to initiate a request for
such voluntary acquisition if its Board of Commissioner's
approves and authorizes such a request.
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2. Rehabilitation and Conservation.
RRHA may seek to provide assistance in residential property
rehabilitation. The residential property rehabilitation
standards made a part of Amendment No. 4 to the
Gainsboro Redevelopment Plan shall remain in effect,
except that in the event of any conflict between any
provisions of the residential property rehabilitation standards
and any provisions of the Building Regulations of the City of
Roanoke ("Building Regulations"), or the Zoning Regulations
of the City of Roanoke ("Zoning Regulations"), the Building
Regulations and/or Zoning Regulations shall control.
Gainsboro
or other
technical
needing
To facilitate rehabilitation activities within the
Redevelopment Area, RRHA, its agents,
subcontractors may provide financial and
assistance to qualified owners of properties
rehabilitation, but shall not be obligated to do so.
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3. Owner Rehabilitation/Redevelopment.
RRHA will seek to encourage owner rehabilitation/
redevelopment of properties within the Gainsboro
Redevelopment Area. RRHA will consider a plan of
development by an existing property owner for said owner's
property/properties if the proposed development plan
complies with the provisions and intent of the Gainsboro
Redevelopment Plan, as amended, and may enter into a
contractual agreement with the owner for rehabilitation/
redevelopment of the property. RRHA may consider
providing assistance to owners, in the form of loans or grants
of funds, to facilitate the construction, reconstruction or
rehabilitation of properties, but RRHA shall not be obligated
to provide any such assistance.
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4. Disposition of Property.
From and after the date of approval of this Amendment No.5
to the Gainsboro Redevelopment Plan, any property within
the Gainsboro Redevelopment Area acquired by RRHA will
be disposed of by sale or lease for redevelopment or
rehabilitation by private enterprise or by public enterprise, or
else will be used for public rights-of-way or development or
enlargement of public areas, except that RRHA may, at is
discretion, utilize acquired property for rehabilitation
purposes and delay disposition of such property until such
time as rehabilitation has been completed.
5. Proposals for Low and Moderate Cost Housing
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In administering assistance in rehabilitation and/or
redevelopment of property in the Gainsboro Redevelopment
Area, in considering proposed development plans for
properties located in the GainsboroRedevelopment Area,
and in making decisions about the disposition and use of any
property acquired under the Gainsboro Redevelopment
Plan, as amended, RRHA shall endeavor to provide for the
development of housing within the Gainsboro
Redevelopment Area at a sales price or rental rate not
exceeding that which can be afforded by low and moderate
income individuals and families.
6. Developer Obligations.
Any developer acquiring property in the Gainsboro
Redevelopment Area from RRHA shall be subject to the
following conditions which shall be implemented by
appropriate covenants running with the land or other
provisions in disposition documents.
a. The developer shall begin and complete the development
of the land within the time specified in the disposition
documents.
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b. The developer shall retain the interest acquired until the
completion of construction and development of the land so
acquired, pursuant to this Plan and shall not sell, lease or
transfer the interest acquired or any part thereof prior to such
completion of construction and development, eXQ.ept that
RRHA may give written consent to such a sale, lease or
transfer with appropriate conditions to ensure that the
purchaser, lessee or transferee will comply with the terms of
this Plan.
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c. The developer shall comply with such other conditions as
are necessary in the judgment of RRHA to ensure that the
purposes of Title 36 of the 1950 Code of Virginia, as
amended, are carried out.
d. Nothing in this Amendment No. 5 to the Gainsboro
Redevelopment Plan shall be construed to alter, amend or
modify in any way any contractual obligations set forth in any
agreement for purchase of property in the Gainsboro
Redevelopment Area acquired from RRHA prior to the
effective date of this Amendment No.5, nor shall it be
construed to alter, amend or modify any obligations set forth
in any deed or other disposition document(s) for property
sold by RRHA under the provisions of the Gainsboro
Redevelopment Plan or any amendments thereto.
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7. Underground Utilities.
Within the Gainsboro Redevelopment Area, overhead utility
lines will be placed underground as required by the City of
Roanoke, insofar as practicable.
E. OTHER PROVISIONS NECESSARY TO MEET REQUIREMENTS
OF APPLICABLE STATE OR LOCAL LAW.
In connection with this Amendment No. 5 to the Gainsboro
Redevelopment Plan, RRHA has not conducted or
commissioned any formal study of the conditions in the
Gainsboro Redevelopment Area to determine whether it
continues to meet the definition of a "blighted area" under
the definition contained in Virginia Code S36-3, or to
determine which individual properties might qualify as
"blighted property" under the definition contained in Virginia
Code S 36-3. Rather, the purpose of this Amendment No.5
to the Gainsboro Redevelopment Plan is to provide RRHA
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with the means to continue to address the conditions set out
in Amendment No. 4 to the Gainsboro Redevelopment Plan
in a manner consistent with current State law.
1. This Amendment No. 5 to the Gainsboro Redevelopment
Plan provides an outline for the continued development!
redevelopment of the Gainsboro Redevelopment Area.
2. Based on available information and observations, many
of the conditions identified in Amendment No. 4 to the
Gainsboro Redevelopment Plan (including the conditions
identified in Sections E.1 of Amendment No. 4 to the
Gainsboro Redevelopment Plan) still exist in parts of the
Gainsboro Redevelopment Area and have not been
addressed, or have not been addressed fully, by activities
under the Gainsboro Redevelopment Plan or by private
action in the Gainsboro Redevelopment Area. Parts of the
Gainsboro Redevelopment Area continue to be appropriate
for rehabilitation and redevelopment treatment through the
removal, prevention and reduction of blight, blighting
influences and other causes of blight.
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3. Despite the re-opening of The Hotel Roanoke and the
addition of its Conference Center, other conditions identified
in Amendment No. 4 to the Gainsboro Redevelopment Plan
have not been addressed, or have not been addressed fully,
through redevelopment and/or rehabilitation.
4. As set forth in Section D above, RRHA has no present
plans to acquire any additional properties in the Gainsboro
Redevelopment Area unless requested to do so by the
owner(s) of the property or unless the acquisition is by
agreement of the property owner(s). From and after the,
date of approval of this Amendment NO.5 to the Gainsboro
Redevelopment Plan, RRHA will not acquire property in the
Gainsboro Redevelopment Area through the use of eminent
domain except in the narrowly-defined, limited
circumstances set forth in Section D.1.d(1), above, of this
Amendment No. 5 to the Gainsboro Redevelopment Plan
and only after further action of RRHA's Board of
Commissioners.
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5. The plan for the proposed rehabilitation/redevelopment of
properties in the Gainsboro Redevelopment Area continues
to be in general conformity with the City of Roanoke's
Comprehensive Plan, and has a definite relationship with
local objectives as to appropriate land uses and
transportation, public utilities, recreation, and community
facilities and other improvements. Based on available
information and observations, the provisions of Section E. 9
of Amendment No. 4 to the GainsQoro Redevelopment Plan
continue to be applicable to the Gainsboro Redevelopment
Area.
6. From and after the date of approval of this Amendment
No. 5 to the Gainsboro Redevelopment Plan, if RRHA
acquires any additional property/properties within the
Gainsboro Redevelopment Area such property/properties
shall be made available to private enterprise or non-
government persons or entities for the purposes of
redevelopment in accordance with the terms of this
Amendment No.5 to the Gainsboro Redevelopment Plan, or
to public enterprise for use as public rights-of-way or for
development and/for enlargement of public areas pursuant
to the provisions of this Amendment No. 5 to the Gainsboro
Redevelopment Plan.
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7. Because RRHA has no present plans to acquire any
additional properties in the Gainsboro Redevelopment Area
unless requested to do so by the owner(s) of the property or
unless the acquisition is by agreement of the property
owner(s), it is not possible for this Amendment NO.5 to the
Gainsboro Redevelopment Plan to indicate the real property
to be made available to private enterprise/non-government
persons or entities for the purposes of redevelopment, or the
land which will be made available to public enterprise for
redevelopment. If any real property in the Gainsboro
Redevelopment Area is to acquired by RRHA, additional
action will be required by the Board of Commissioners of
RRHA, at which time the Board of Commissioners will
identify the intended use and/or disposition of the real
property.
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8. From and after the date of approval of this Amendment
No. 5 to the Gainsboro Redevelopment Plan, if RRHA
acquires any additional property/properties within the
Gainsboro Redevelopment Area, then in evaluating
proposals for redevelopment of such property RRHA shall
given preference to redevelopment proposals which provide
for development and/or rehabilitation of a number of decent,
safe and sanitary dwellings at least equal, or substantially
equal in number to th~ number of substandard dwellings to
be cleared as a part of the redevelopment of the property, at
rents within the financial reach of the income groups
displaced from such substandard dwellings. To assist in
achieving this goal, RRHA will encourage redevelopers to
utilize townhouse style designs and to consider construction
of buildings designed to include multiple rental units, where
appropriate. RRHA will also encourage redevelopers to
replace substandard dwelling units with new units that would
be affordable by individuals with income levels not
exceeding 80% of the Area Median Income.
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9. In determining whether a dwelling unit is considered to be
decent, safe and sanitary, RRHA will utilize the criteria set
out in Section E.11.c of Amendment No.4 to the Gainsboro
Redevelopment Plan.
10. RRHA will offer relocation assistance and services as
required under Virginia's Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1972, as amended
(hereafter referred to as lithe Act"), and the related sections
of the Virginia Administrative Code, (hereafter referred to as
lithe Code") to individuals, businesses and nonprofit
organizations that are to be displaced as a result of
approved redevelopment activities. The Act and the Code
are the basis for this relocation plan and where any provision
of this Amendment No. 5 to the Gainsboro Redevelopment
Plan is in conflict with the Act or the Code, the Act or the
Code shall govern.
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11. From and after the date of approval of this Amendment
No. 5 to the Gainsboro Redevelopment Plan, if RRHA
acquires any additional property/properties within the
Gainsboro Redevelopment Area, then at the time property is
made available for rehabilitation, development or
redevelopment by public or private enterprise RRHA shall.
stipulate in disposition documents that the purchaser(s) or
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60
lessee(s) shall: (i) use the land for the purpose designated
in the Gainsboro Redevelopment Plan; (ii) begin the building
of their improvements within a period of time which RRHA
fixes as reasonable; and (iii) comply with such other
conditions as are necessary to carry out the purposes of the
Gainsboro Redevelopment Plan and the purposes of Title 36
of the Code of Virginia (1950), as amended.
12. RRHA believes that this Amendment No. 5 to the
Gainsboro Redevelopment Plan does not materially
adversely affect the owner, lessee or successor in Interest of
any property in the Gainsboro Redevelopment Area affected
by the amendment. However, RRHA has provided notice of
this proposed Amendment No. 5 to the Gainsboro
Redevelopment Plan to all record owners of property in the
Gainsboro Redevelopment Area.
F. PROCEDURES FOR CHANGES IN APPROVED PLAN.
The Gainsboro Redevelopment Plan may be modified from
time to time upon compliance with the requirements of law
and outstanding covenant rights, provided that prior to the
passage of any resolution amending the Gainsboro
Redevelopment Plan the owner of any land in the Gainsboro
Redevelopment Area previously disposed of by RRHA for
use in accordance with the Gainsboro Redevelopment Plan
and/or any Amendments thereto shall be sent at least thirty
(30) days prior to the consideration of any such resolution by
the Roanoke City Council, written notice of the time and
place of such Council meeting, and where a copy of the
proposed amendment and a precise description of the
proposed changes may be inspected.
HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time
as a priority for citizens to be heard. Matters requiring referral to the City Manager will
be referred immediately for response, recommendation or report to Council.
PARKING GARAGES: Chris Craft appeared before the Council and expressed
concern regarding needed repairs at the Elmwood Parking Garage.
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HOUSING AUTHORITY: The Council conducted a public interview with Timothy
Witten for the purpose of filling the vacancy on the Roanoke Redevelopment and
Housing Authority for a term of office ending August 31,2014.
There being no further business, the Mayor declared the meeting adjourned at
8:08 p.m.
APPROVED
ATTEST:
~,hnow
Stephanie M. Moon . - I
City Clerk
David A. Bowers
Mayor
62
REGULAR SESSION--ROANOKE CITY COUNCIL
October 7, 2010
9:00 a.m.
The Council of the City of Roanoke met in regular session on Thursday,
October 7, 2010, at 9:00 a.m., in the Emergency Operations Center Conference Room,
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City
of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15,
Rules of Procedure, Rule 1, ReQular Meetinas, Code of the City of Roanoke (1979), as
amended, pursuant to Resolution No. 38872-070610 adopted by the Council on
Tuesday, July 6,2010, with Vice-Mayor David B. Trinkle presiding.
PRESENT: Council Members William D. Bestpitch, Rafael E. Ferris, Anita J.
Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers (arrived late) -6.
ABSENT: Council Member Lea-1 .
The Vice-Mayor declared the existence of a quorum.
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OFFICERS PRESENT: Christopher P Morrill, City _Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. I
Moon, City Clerk.
COMMITTEES-COUNCIL: A communication from Mayor David A. Bowers
requesting that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
to convene in Closed Meeting as above described. The motion was seconded by
Council Member Ferris and adopted by the following vote:
AYES: Council Member Bestpitch, Ferris, Price, Rosen, and Vice-Mayor
Trinkle-5.
NAYS: None-O.
(Mayor Bowers was not present when the vote was recorded.)(Council Member Lea
was absent.)
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CITIZEN OF THE YEAR-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to discuss the 2010
Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia
(1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
to convene in Closed Meeting as above described. The motion was seconded by
Council Member Ferris and adopted by the following vote:
AYES: Council Member Bestpitch, Ferris, Price, Rosen, and Vice-Mayor
Trinkle-5.
NAYS: None-O.
(Mayor Bowers was not present when the vote was recorded.)(Council Member Lea
was ab~ent.)
COUNCIL: A written communication from Council Member Anita J. Price,
Chairman, City Council Personnel Committee, requesting that Council convene in a
Closed Meeting to discuss the performance of an appointee serving on a body
appointed by Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as
amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Chair
of the City Council Personnel Committee to convene in Closed Meeting as above
described. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Member Bestpitch, Ferris, Price, Rosen, and Vice-Mayor
Trinkle-5.
NAYS: None-O.
(Mayor Bowers was not present when the vote was recorded.)(Council Member Lea
was absent.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
64
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
HUD Policies Update:
Frank Baratta, Budget Team Leader, recapped the briefing as presented during
the September 7,2010 informal session of Council, and called attention to the minimum
amount of funds available for selected programs, in connection with the proposed
changes to the HUD Funds Policy:
From September 7.2010 Briefinq
. Proposed policy changes:
o New target areas and further project planning
o Adjusted %s of CDBG to priorities, with funding shifts still allowed
to reflect selected requests
o Adjusted minimum % of funds targeted
o Performance replacement for 3 yrs and out rule
o Flexibility in buffer limits for "capped" uses of funds
o Study/establish indicators to better measure success
Since September 7.2010 Briefinq
. Publicized through RVTV, City Website and MyRoanoke
. Advertised in Roanoke Times and Tribune
. Notice sent to Roanoke Neighborhood Advocates
. Public meeting held September 9th
Public Response
. Ten people attended Sept. 9th public meeting; written comments from
one other individual
. Input consistent with proposed changes to policy
o Promote targeted projects (such as Miller's Hill)
o Homeownership drives neighborhood vitality more than rental
o Address conversions of large single-family homes into multi-unit
rentals
o Replacement of 3 year rule benefits community
Policy for Council Action
. Includes all policy changes discussed at September 7th briefing
. Additional changes:
o Brief descriptions of priorities added - had concurrence of Task
Force
o Waiving $25,000 minimum application amount for ESG - has been
practice
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. Regarding rental:
o Main CDBG/HOME focus is rehab of existing units
o Tools: Zoning (reduced density in 2005), tax abatement
(See copy of presentation on file in the City Clerk's Office.)
Mr. Baratta noted that the additional changes were in response to public
comment on the changes initially proposed.
In regard to the policy changes that had been put in place to ensure certain
houses were not subdivided, Council Member Price asked if the policies applied to
existing housing or only for new applications; whereupon, Mr. Baratta advised that
zoning deals with properties that could be developed, however, rehabilitation tax credits
deal with existing housing.
Council Member Rosen asked what happens when a neighborhood gets down-
zoned and setbacks changed in order that a structure is then non-conforming;
whereupon, R. Brian Townsend, Assistant City Manager for Community Development,
indicated that the structure would be considered legally non-conforming and repairs
would be allowed, but no additions could be made that would make the structure any
more non-conforming.
Council Member Rosen recognized Hurt Park for winning an award at the NUSA
Conference.
Downtown West District:
Christopher L. Chittum, Planning Administrator, gave a brief overview of the
proposed Downtown West District, including descriptions of current downtown districts
and the proposed Downtown West District, showing its boundaries and explaining the
process of implementing the designation of the area to establish public recognition.
. '97 downtown plan recommended six districts
Market Rail
Financial Courthouse
Warehouse Uptown
· Marketed and recognized as specific places
Graphic identity Signs
Kiosks Street fixtures
66
West District Participation
. Businesses, non-profits, and churches
. Four meetings
o Name
o Identity with downtown Roanoke and DRI
o Boundaries
o Collaborative efforts
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Current Districts & Proposed Downtown West District:
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DAY
Proposed Downtown West District
MAR HALL
'-: Downtown SSD
~_ I
:r
t;:
v~
AY
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I mplementation ideas
. Entities in district
. Create logo/brand
. Letterhead & promotional materials
· Include on business signs
. Events
Action
. Establishment of the Downtown West District
(See copy of presentation on file in the City Clerk's Office.)
Vice-Mayor Trinkle mentioned his participation in the process, noting that he had '
attended most of the meetings; and acknowledged that he had been a fan of the organic
approach to establishing the downtown districts. He also commented that there were a
group of businesses that desired an identity and/or an expansion of their identity.
In response to Vice-Mayor Trinkle request to address the difference between the
downtown districts and the Arts District; Mr. Chittum reported that the downtown districts
attach a name to a place, and the Arts and Cultural District is a regulatory district that
the Commonwealth of Virginia has enabled so that localities may offer tax breaks. In
addition, he remarked that an Arts and Cultural District Plan is currently being
developed.
Council Member Bestpitch noted the difference between the six districts that had
been proposed in 1997 and the current districts, adding that the Rail and Market
Districts were part of the original six, and questioned whether the Downtown Arts
District and the West Station District have developed organically over time; whereupon,
Mr. Chittum answered in the affirmative.
Council Member Bestpitch also inquired if the West Station District replaced what
had been envisioned as the Warehouse District; whereupon, Mr. Chittum pointed out
that Warehouse District was the general area but initially there were no clear
boundaries. Council Member Bestpitch then asked about the original Courthouse
District. Mr. Chittum pointed out that it was the area near the Courthouse on Church
Avenue, but all of the districts were fluid.
Council Member Bestpitch asked if the Courthouse would now be considered in
the Downtown West District; whereupon Mr. Chittum responded in the affirmative.
Council Member Bestpitch raised a questioned regarding the location of the Uptown
District; whereupon Mr. Chittum said that it was the northern portion of Old Southwest,
which never came to fruition. Council Member Bestpitch asked if the Financial District
was the area along Jefferson Street where most of the banks and brokerage firms were
located; whereupon, Mr. Chittum said it was.
68
Vice-Mayor Trinkle asked if guidelines would be set for signage in each particular
district; whereupon Mr. Chittum stated that organizations and entities in the district
would have to come to an agreement on any logos or signs that they would like to
display. Vice-Mayor Trinkle questioned if the City of Roanoke and Downtown Roanoke,
Inc. (D.R.I.) would have to approve the signage once the district had agreed upon a
logo; whereupon, Mr. Chittum answered yes.
In conclusion, Vice-Mayor Trinkle stated for the record that D.R.I., YMCA, The
Jefferson Center, several churches in the area and certain businesses favored of the
concept.
Without objection by the Council, the City Manager was authorized to move
forward with the proposal.
Financial Policies Update:
Ann H. Shawver, Director of Finance, reviewed information, as set forth below,
about the City's current Reserve Policies:
The Importance of Financial Policies
. Standard and Poor's ranks establishment of formalized financial
policies as one of the most important financial management best
practices
. Moody's Investors Services cites fund balance policies and debt
planning that includes targets and maximum debt levels as two of six
critical components of strong municipal management
. Fitch Ratings includes policies on debt affordability and fund balances
as among the best financial management practices for government
issuers
At this point, Mayor Bowers entered the meeting (10:05 a.m.)
Reserves
Current: Budget Stabilization Reserve (BSR) Minimum 5%, Maximum 8%
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Budget Stabilization Reserve as a % of General Fund Expenditure Budget
9.""
8.""
7.""
6.""
5.""
4.""
3.""
2.0%
1.0%
0.""
2005
2006
2007
-Target
2008
-Minimum
2009
2010
Sources: City of Roanoke Comprehensive Annual Finandal Reports, FY05-09. FY 2010 data is unaudited.
Finding: Roanoke's reserve level insufficient and below peer credits
Unreserved (designated & undesignated) General Fund Balance
as a % of Revenues
35.0%
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32.6%
30.0%
25.0%
20.0%
15.0%
10.0%
5.0%
0.0%
~ "!"~
4'" 4'"
':+".0' ~.......
7t(:-O ~o~
<?9
o
~~~~
~'
#,0
~
'" "', ...i' ~
4"'~ 4"'~ 4"'~ 4"'~
.#" ".!" o<?",<$>' i!i<}'
fI>~ o~ ...:;..",(j s.~o
v". ,,#' -?'/j
-Moody's Median for all Aa2 Entities -Peer Group Median
Source: Moody's Municipal Financial Ratio Analysis Database as of FY 09. City of Roanoke data from FY 09 Comprehensive Annual
Financial Report.
Note: General Fund Balance includes unreserved, designated and unreserved, undesignated.
o
~'?-V!"~
jS"
",0
;;.~
~o
li>
~
4"'''
(',
",0
0'tz,~
o
~'?-~'lt
~
,,0
0"
o
~
~,r/;-
if"
~~
'"
~~~~
(',
~o
",<<
~
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2~/o
20%
70
Current: Undesignated Fund Balance
I
$6,000,CXXl
Undesignated General Fund Balance
$S,OOO,CXXl
$4,000,CXXl
$3,000,CXXl
$2,000,CXXl
$l,OOO,CXXl
$0
200S 2006 2007 2008 2009 2010
Sources: Citv of Roanoke Comorehen5ive Annual Financial Reports. FY OS-09. FY 2010 data is unaudited.
Recommendation:
Combine Budget Stabilization Reserve and Undesignated Fund Balance.
Policy: Unreserved, Undesignated General Fund Balance of 10% of
General Fund Expenditures
Unreserved, Un designated General Fund Balance as a % of
General Fund Expenditure Budget
I
12.0%
10.0%
8.0%
6.0'/0
4.0'/0
2.0%
0.0'/0
2006 2007 2008 2009
. BudgetStabilization Reserve as a % of General Fund Expenditure Budget
. Undesignated General Fund as a% of General Fund Expenditure Budget
Sources: City of Roanoke Comprehensive AnnualFinancial Reports, FYOS-09. FY 2010 data is unaudited.
2010
2005
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Economic and Community Development Reserve
Economic& Community Development Reserve
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
2005 2006 2007 2008
Sources:CityofRoanoke Comprehensive Annual Financial Reports, FYOS-09. FY 2010 data is unaudited.
2009
2010
Current: Self-Insurance Reserve
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Self-Insurance Reserve
$6,000,000
$5,000,000
$3,000,000
$1,000,000
$0
-$1,000,000
-$2,000,000
Sources: City of Roanoke Comprehensive Annual Financial Reports, FYOS-09. FY 2010 data is unaudited.
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Recommendation:
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Establish Self-Insurance Reserve as a % of Average Claims
. Current City Code stipulation antiquated - $250,000 allocated
annually; reserve target 3% General Fund budget
. Currently in deficit position due to unfunded accrued liabilities
. Code provision ignores actual claims exposure
. Recommended reserves
o 25% of average self-insured claims and
o 10% of average fully-insured premiums and
o $1 million additional umbrella
Other Recommendations - Reserve Policies
. Retain Economic and Community Development Reserve
. Revisit Budget Stabilization Reserve once other reserves are
established
. Fund reserves in this order:
o Undesignated reserve of 10%
o Self-insured reserve
o Budget stabilization reserve of 2%
. All of these reserves and related policies subject to biannual review
and recommended revision
Multi Year Plan for Funding of Reserves
. Funding of $250,000 in FY11 budget or .1 % of General Fund budget
. Multi year approach, adding $250,000 to $500,000 per year will fully
fund all reserves within ten years
. Additional allocations possible from year end surplus
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Debt Policy
Current Policy: Net debt will not exceed 5% assessed value real estate
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Net Debt as a % ofTaxable Assessed Value
5.0%
4.5%
4.0%
3.5%
3.0"10
2.8%
2.5%
2.0%
2.1%
1.5%
1.0%
0.5%
0.0"10
~
.::t"
-l.'I-
,,"'
,,0
.,<'
"....
~
~
4'1-"
l'"
,,'"
~
o;}.<'
~
~
4'"
/),
0"
",,'"
~(j
.::t~ .::t~ ~-v.
-l.'I- 4'" 4'"
~a-"+-' oJS" '/;~\
,,0' ",'" .:p"-
~d' (J"~
~
'1-"
,"
!}.
"".
~,(o.r..;,
-v.
'1-"
4'1-"
$>'
,,"
,"
",,1'
,,~
-Moody's Medianfor all Aa2 Entities -Peer Group Median
Sources: Moody's Municipal Financial Ratio Analysis Database as of FY 09. City of Roanoke data from FY 09 Comprehensive Annual Financial
Report.
Note: Taxable Assessed Value includes Real Estate, PEf"Sonal Property and Public Service Corporation assessed value. Net Debt excludes self.
supporting debt, such as payments fortheWestem Virginia Water Authority and Parking fortheCity of Roanoke.
~
'1-"
4'1-"
,,"'
,,0
","-
~..
~
","
4'1-"
:;$-'
,,0
0"
<l'
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\!'.. ~
-l.'" 4'1-
,~' :s00'
,,~ .~o~
Y;:-'b....<..'
Recommendation:
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Net debt will not exceed 4% assessed value real estate, personal property
and public service corporation property
Overall Net Debt to Total Assessed Value
6.0%
5.0%
44%
4.5%
4.0%
4.2%
4.0% 4.0% 3.9%
~ ~ -
.6% ~ .5% 3.6%
I- .4% .4% .4% 3.5% 3.3%
- l- f- 3.2%
.1% .0%
- - - I-- - - .9%_ 2.9%
c-- ~8%-.-~
f- .5%
-
- - - - - - - - - - -
- - - I-- c-- - - - - f-- -
L- L..- -L..- - L,
3.0%
2.0%
1.0%
0.0%
2005 2006 2007 2008
. Debtto Real Estate AV (Current Policy)
2009 2010" 2011"' 2012'" 2013'" 2014'" 2015*
a Debt to Real Estate, Personal and Public Service Corporation AV (Recommended Policy)
*Projected.
Sources: City of Roanoke and the Comprehensive Annual Financial Reports, FY 05-09.
Note: Net Debt excllLlesself-supporting dEbt, suchas payments fortheWestem Virgina Water Authority and Parking forthe City of Roaroke.
(1) Assumes real estate AV growth of 1.8% in FY 2010, 1.3% growth in FY 2011, 0% growth in FY 2012 & FY 2013, and 1% tha-estter.
Assumes personal and public service corporation remain flat.
(2) Assumes bond issuanceof $12M in FY 12, $14.945M in FY 13 & $15.75M in FY 14.
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73
74
Debt service not to exceed 10% General and School Fund expenditures net of
transfer
Net Debt Service as a % of Expenditures
12.0% -
10.0%
8.0%
6.0%
4.0%
2.0%
0,0%
2006
2010.
2014*
2013*
.projected. 2005
Sources: City of Roanoke and the Comprehensive Annual Financial Reports, FY 05-09.
Note: Debt Service excludes self-supporting debt, such as payments for the Western Virginia Water Authority and Parking for the City of Roanoke.
(l)Assumes 1% expenditure growth in FY 2011 & 2012, 3% growth in FY 2013 and 2% thereafter.
{l}Assumes bond issuance of$12M in F'f 12, $14.945Min FY 13 & $15.75M in FY 14.
201S.
2007
2008
2009
2011*
2012*
Debt Service as % of Expenditures is at Peer Median
Debt Service as a % of Expenditures
14.0%
12.0%
8.3%
10.0%
9.4%
8.0%
6.0%
4.0%
2.0%
0.0%
'" ~ tV ~
cjP "'!"'" ~ cjP"
4'" 4'" 4'" 4'"
:;P' P' :f-O-"" ",,,,<$>'
",<7' ~:~ <:; . ~o<'
<gC? ~o .>..t:'
v" ~'" "v
-Moody'sMedianlor all Aa2 Entities -Peer Group Median
Sources: Moody's Municipal Financial RatioAnalysis Database as of FY 09. City of Roanoke data from FY 09 Comprehensive Annual
Financial Report.
Note: Debt Service excludes self-supporting debt, such as payments forthe Western Virginia Water Authority and Parking for the City
of Roanoke.
'"
cjP
4'"
'",
,s>
"'~
~
Ii' 0
~ cjP"
4'" 4'"
.1'"
",'0
./"
v
~ ~
4"''1' 4"'''
.s-~. t;.(;-'+'
~<,O ,,0
qO
",!"Ii' '"
4'" 4'"
0<;-0' ~...,'
~~~ 1(-.o1f
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..
~
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~~<:j
'",
~O
,,'"
",'J'
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75
Current policy:
Not less than 50% outstanding debt will be retired within ten years
Recommendation: Increase requirement to 60%
Net Debt Retirement in 10 years
90..0',<;
80.0''<;
70.0''<;
60.""
50.0''<;
40.0''<;
20.0''<;
10..0',<;
0.0''<;
200S 2006 2007 2008 2009 2010* 2011* 2012* 2013* 2014* 2015.
Sources: City of Roanoke Comprehensive Annual Financial Reports, FY 05-09.
Note: Net Debt excludes self~supporting debt, such as payments fortheWestem Virginia Waler Authority and Parking forthe City of Roanoke.
(1) Assumes bond issuance of $12M in FY 12, $14.945M in FY 13, $15.75M in FY 14.
Other Policy Recommendations
· Adopt Comprehensive Reserve and Debt Management Policies
· Adopt consistent use of three year replenishment requirement if
reserve falls below minimal balances
. Strive to fund 10% CIP using cash
· Remove investment components from debt policy and place in
separate investment policy
· Add underwriter selection to debt policy
· Add sections to address short-term borrowing and lease financing
· Modify guidance for refunding of debt to establish greater flexibility yet
assure prudent fiscal management
(See copy of presentation and Draft Reserve and Debt Management Policies on
file in the City Clerk's Office.)
76
Ms. Shawver recommended that the City combine the Budget Stabilization I
Reserve and Undesignated Fund Balance and establish an unreserved, undesignated
General Fund Balance of ten percent of General Fund Expenditures. She also
recommended that the Council change the City's Debt Policy to state that net debt shall
not exceed four percent of the assessed value of real estate, personal property and
public service corporation property, as well as policy changes regarding Debt Service in
addition to other changes.
Council Member Bestpitch asked whether the year end surplus in the Operating
Budget would be moved into the Capital Budget; whereupon, the Director of Finance
stated that the funds would remain in the General Fund.
Council Member Rosen pointed out that even with a reserve of ten percent, the
City of Roanoke was still the third lowest in the state and asked if ten percent should be
used as the bottom line; whereupon, Ms. Shawver remarked that the ten percent would
become the bottom line with the recommended policy and if any of the reserve was
used, there would be a three year period to replenish the reserve. The Director of
Finance continued that the ten percent reserve should never be used unless there was
a natural disaster or some other extenuating circumstances since the City was in a real
bind.
Council Member Rosen advised that he would be comfortable if the policy was at I
fifteen percent or twenty percent because even at twenty percent the City would still just
be at the average for the state, adding that he would be more in favor of a percentage
basis rather than a dollar amount.
Council Member Ferris inquired about self-insurance and if the negative one
million dollars was an accrued liability; whereupon Ms. Shawver responded that the
amount is Workers' Compensation claims over the past several years. He also
questioned if the claims were compensation or tort cases; whereupon, the Director of
Finance reported that the claims were compensation cases.
Council Member Bestpitch commented that $250,000.00 is an antiquated
approach for determining the amount needed, adding that a percentage amount would
be a more reasonable approach. Ms. Shawver explained that they were taking a three-
pronged approach to assessing the amount needed because there might be additional
unanticipated exposure.
In regard to the Debt Policy, Mayor Bowers questioned the more conservative
approach by adding five percent of the value of personal property and public service
than just dealing with real estate and lowering it to four percent; whereupon, Ms.
Shawver responded that the personal property values could vary and the advisory firm
had recommended they be included as part of the overall picture.
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77
In response to a question as to why personal property and utility values should
be added to the Debt Policy; Ms. Shawver explained that it would make Roanoke more
comparable to other localities because they too include such numbers.
Council Member Rosen interjected that he would rather have higher percentages
in place in the Debt Policy and be more conservative when setting goals.
Vice-Mayor Trinkle expressed concern that the policies were already
conservative and Council was being asked to make them more conservative, adding
that amending the policies appears to hurt the City rather than help it.
In conclusion, the Director of Finance agreed to continue working with PFM on
the next step to be taken, follow-up on items in question, and brief the Council at its
November 1 informal session regarding her findings.
At 10:55 a.m., the Council meeting was declared in recess.
At 11 :00 a.m., the Council meeting reconvened with Mayor Bowers presiding and
all Members of the Council in attendance, with the exception of Council Member Lea.
Although he was not present when the briefing regarding Downtown West District
was discussed, Mayor Bowers noted for the record that he owns a piece of property in
the area, however no conflict of interest exists.
Occupational Health Relocation:
Carolyn Glover, Director of Human Resources Services shared the following
visuals of the present location for the Occupational Health Clinic and pointed out the
challenges and conditions that necessitate the relocation of the facility. She also
recommended a new site for the clinic at 107 Church Avenue, and shared the benefits
of the relocation.
Ms. Glover explained the anticipated costs that would be required for the
relocation along with a recommended funding source.
(See copy of the presentation on file in the City Clerk's Office.)
Following comments of the Council, Vice-Mayor Trinkle mentioned an opportunity
to share services with the schools and urged the Administration to discuss the matter
with the School Division.
78
Leaf Collection Proqram Wrap-up:
As a follow up to his briefing about the 2010 Leaf Collection Program presented
at the September 7 City Council, Skip Decker; Solid Waste Manager, distributed with a
flyer outlining the 2010 Leaf Collection Program. He commented that the flyer would be
mailed to City residents the first of November, adding that RVTV was currently running
segments about mulch mowing and composting to educate citizens about the benefits
of the alternatives to bagging leaves. He also mentioned that an item was on the
2:00 p.m. City Council agenda for approval of changes to the 2010 Leaf Collection
Program, including the requirement to use paper bags for leaf collection and the
reduction of the current $100.00 fine to $50.00 for citations issued for raking leaves to
curb and setting out plastic bags for leaf collection. He indicated that Lowe's had
agreed to carry the paper leaf bags and staff would contact other local home stores to
request that they carry the paper leaf bags too.
Council Member Bestpitch said that there have been questions regarding the
administrative fee for removal of leaves from the public right-of-way, particularly areas
where the public right-of-way is not clearly defined. Mr. Decker explained that when
leaves are in the public right-of-way, a notice is posted on the front door of the
residence and a letter is sent, adding that if the homeowner in turn notifies Solid Waste
that a contractor will be removing the leaves in a reasonable ti meframe , the owner will
not be charged the administrative fee.
Council Member Ferris asked that informational flyers be posted at the retail
outlets as another method of notification to the public; whereupon, Mr. Decker indicated
that the flyers would be posted at retail outlets that would allow them.
Council Members Ferris and Price asked for additional text to be included on the
flyer, including a reminder of when Bulk and Brush Collection would resume and a
speCific telephone number for elderly or physically challenged residents to call in order
to receive assistance with leaf collection.
Vice-Mayor Trinkle questioned if brush would be collected at the same time
leaves were being collected; whereupon, Mr. Decker answered that they would not.
Vice-Mayor Trinkle further questioned why wood could not be collected at the same
time leaves were being collected; whereupon, Mr. Decker advised that wood does not
break down as rapidly as leaves.
Mayor Bowers suggested that the Manager of Solid Waste attend the Council
meeting on November 1 to restate the information in order to keep the public informed.
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79
Market Buildinq Process:
R. Brian Townsend, Assistant City Manager for Community Development, gave
the following update, which included the financing structure, the long-term lease
process, activities of the Market Building Foundation, and construction status.
Proiect Update
· Financing Structure
· Long Term Lease/Bid Process
· Foundation Activities
· Status of Construction
· Comml,lnications Process
In closing, Mr. Townsend reiterated that the City's goal is to restore the City
Market Building to its former prominence while upgrading infrastructure and amenities to
create a sustainable centerpiece for the vibrant future of the downtown and region.
(See copy of presentation on file in the City Clerk's Office.)
Comments
Vice-Mayor Trinkle inquired about the intent of the Market Building Master Lease;
whereupon, Mr. Townsend reported that the intent is to give clear guidance to the
Market Building Foundation to allow them to find tenants that will be a good fit for the
Market Building.
Vice-Mayor Trinkle wanted the upstairs of the Market Building to be available for
public use; whereupon, Mr. Townsend commented that the draft lease addresses the
intended use of the top floor, but it does not give details dictating the best practice for
the use of the area.
Discussion was held regarding provisions to extend hours of operation during
evenings and on week-ends.
Council Member Ferris questioned if there was anything that could be done to
help the businesses adjacent to the Market Building for losses associated with not being
able to provide outside dining; whereupon, the Mr. Townsend agreed to discuss the
matter with staff.
Council Member Rosen suggested that facade grants be considered to help the
businesses adjacent to the Market Building. Mr. Townsend explained that facade
grants require matching funds from property owners, however, in this instance, the City
could offer assistance with the cleanup.
80
Mr. Townsend announced that a construction tour will be available in December I
2010, and a webpage on the City's website has been created for updates pertaining to
the Market Building renovations. The City staff was encouraged to continue its use
electronic media to update the public.
At 1 :02 p.m., the informal briefing session was declared in recess for a Closed
Meeting to be reconvened at 2:00 p.m., in the Council Chamber Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
At 2:00 p.m., the Council Meeting convened in the Council Chamber, Room 450,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members William D. Bestpitch, Rafael E. Ferris, Anita J.
Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers-6.
ABSENT: Council Member Lea-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. I
Moon, City Clerk.
The Invocation was delivered by the Reverend Thomas A. Dill, Sr., Pastor,
Grandview Church of the Nazarene.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT-VIRGINIA MUNICIPAL LEAGUE: Council
Member Price recognized the City of Roanoke for being the recipient of a Virginia
Municipal League Platinum Award.
PROCLAMATIONS: The Mayor declared the month of October 2010 as
Diversity Awareness Month. He presented a ceremonial copy of the proclamation to
Carolyn Glover, Director of Human Resources, and Dorothy Hoskins, Senior
Accountant.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
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81
PROCLAMATIONS: The Mayor declared the week of October 25 - 31, 2010 as
National Lead Poisoning Prevention Week. He presented a ceremonial copy of the
proclamation to Marla Robertson and Ann Weaver, Lead Safe Roanoke.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
PLEDGES: Mayor Bowers announced that WVTF public radio lost 23 percent of
its funding, and is currently soliciting donations.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
LEASES: A communication from the City Manager requesting that Council
schedule a public hearing for Monday, October 18, 2010, at 7:00 p.m., or as soon as the
matter may be heard, to consider the lease of space in the Municipal Building to
Anthony Vaughn Owens, Juice Do It, LLC, d/b/a The Break Room Cafe, for an initial
term of one year, with the option to renew up to four additional one year terms, was
before the body.
(See communication on file in the City Clerk's Office.)
Council Member Rosen moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Member Bestpitch, Ferris, Price, Rosen, Trinkle and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Lea was absent.)
82
OATHS OF OFFICE-ARCHITECTURAL REVIEW BOARD-CITY ATTORNEY- I
CITY CLERK-FINANCE-MUNICIPAL AUDITOR: Reports of qualification of the
following individuals were before the Council:
William M. Hackworth as City Attorney; Stephanie M. Moon as City Clerk;
Troy A. Harmon as Municipal Auditor; and Ann H. Shawver as Director of
Finance for terms of two years, each, commencing October 1, 2010, and
ending September 30,2012;
Brian K. Redd as a citizen representative of the City of Roanoke Finance
Board for a term ending June 30, 2012; and
Warner N. Dalhouse as a member of the Architectural Review Board for a
term of four years ending October 1, 2014.
Council Member Rosen moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Price and adopted by the following
vote:
AYES: Council Members Bestpitch, Ferris, Price, Rosen, Trinkle, and Mayor
Bowers-5.
NAYS: None-O.
I
(Council Member Lea was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
GRTC Bus Stop Selection Criteria
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Carl Palmer, General Manager, Valley Metro gave an overview of the criteria
used by Valley Metro to select bus stops in the City, including visual examples of
locations that constitute inappropriate conditions for a stop, as well as those which
qualify as safe,_suitable locations.
(See copy of visuals on file in the City Clerk's Office.)
Council Member Bestpitch requested data regarding the number of passengers
riding the buses on a regular basis, particularly in the Franklin Road/Reserve Avenue
area. Council Member Ferris interjected that no statistical analysis was needed.
During the discussion, Council Member Rosen left the meeting (2:41 p.m.)
Following responses to various questions from the Council regarding the criteria,
the report was received and filed.
ITEMS RECOMMENDED FOR ACTION:
FIRE DEPARTMENT-GRANTS-BUDGET: The City Manager submitted a written
communication recommending acceptance and appropriation of funds for a grant from
the State Department of Fire Programs.
I (For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
I
(#38958-100710) A RESOLUTION authorizing acceptance of the FY2011 Fire
Programs Funds Grant made to the City of Roanoke by the Virginia Department of Fire
Programs, and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution, see Resolution Book No. 74, page 454.)
Council Member Ferris moved the adoption of Resolution No. 38958-100710.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers-5.
NAYS: None-O.
(Council Members Lea and Rosen were absent.)
84
Council Member Ferris offered the following budget ordinance:
I
(#38959-100710) AN ORDINANCE appropriating funding from the
Commonwealth of Virginia for the Fire Program Grant, amending and reordaining
certain sections of the 2010-2011 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 455.)
Council Member Ferris moved the adoption of Budget Ordinance No. 38959-
100710. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Member Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers-5.
NAYS: None-O.
(Council Members Lea and Rosen were absent.)
CITY CODE-SOLID WASTE: The City Manager submitted a written
communication recommending amendment of the City of Roanoke Code to reduce the
administrative processing fee from $100.00 to $50.00 for removal of loose leaves from I
the City's right-of-way following proper notification before December 31, 2010; and to
eliminate the use of plastic leaf bags require the use of paper leaf bags during leaf
collection season.
(For full text, see communication on fil~ in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#38960-100710) AN ORDINANCE amending and reordaining Section 14.1-3,
Litterinq, Section 14.1-17, Placement of brush. bulk brush. lawn rakinqs and baaqed
leaves for collection by the city, and Section 14.1-23, Placement and collection of bulk
items. brush and baqqed leaves, of Chapter 14.1, Solid Waste Manaqement, of the
Code of the City of Roanoke (1979), as amended; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 456.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 38960-100710. The
motion was seconded by Council Member Ferris.
Skip Decker, Solid Waste Manager, gave a brief recap of the briefing regarding I
changes to the 2010 Leaf Collection Program, which was presented during the 9:00
a.m. informal session of the Council. (See pages 78)
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Council Member Bestpitch emphasized that citizens could no longer rake their
leaves into the City's public right-of-way which includes sidewalks, curbs and gutters,
however, a citizen could rake their leaves into the right-of-way if the Division of Solid
Waste Management has been notified that a contractor has been hired to remove the
leaves within a specified period of time, in order to avoid a citation.
Council Member Ferris pointed out that the use of plastic bags is very costly to
the City to dispose of; however, paper bags are biodegradable and can be disposed of
at no charge.
Mr. Decker added that Solid Waste Management advocates mulch mowing and
composting.
Council Member Ferris inquired if retail outlets in the Roanoke area have been
notified of the paper bag requirements for leaf collection; whereupon, Mr. Decker
indicated they had and most retailers have the bags available.
In closing, Mr. Decker noted that he would be in attendance at the Council
meetings in October and November for notification purposes in connection with the Leaf
Collection Program.
There being no additional questions and/or comments by the Council Members,
Ordinance No. 38960-100710 was adopted by the following vote:
AYES: Council Member Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers-5.
NAYS: None-O.
(Council Members Lea and Rosen were absent.)
MILITARY: The City Manager submitted a written communication recommending
approval to continue special military pay for reservists and members of the National
Guard who are called to active duty between October1, 2010 and September 30,2011.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#38961-100710) A RESOLUTION authorizing payment of supplementary
compensation and restoration of certain benefits to certain employees called to active
military duty.
(Forfull text of resolution, see Resolution Book No. 74, page 458.)
86
Council Member Bestpitch moved the adoption of Resolution No. 38961-100710.
The motion was seconded by Council Member Price.
I
The Mayor announced that there would be a Veterans' Parade on November 6,
2010.
There being no further comments, Resolution No. 38961-100710 was adopted by
the following vote:
AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers-5.
NAYS: None-O.
(Council Members Lea and Rosen were absent.)
PUBLIC ART: The City Manager submitted a written communication
recommending approval of the Public Art Action Plan for Fiscal Year 2011.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#38962-100710) A RESOLUTION approvin9 a Public Art Action Plan for 2011. I
(For full text of resolution, see Resolution Book No. 74, page 459.)
Council Member Trinkle moved the adoption of Resolution No. 38962-100710.
The motion was seconded by Council Member Ferris.
Susan Jennings, Arts and Culture Coordinator, shared background information
on the City's Public Art Program. She stated that the Roanoke Arts Commission has
asked for funding to commission sculptures for display at the four entrances of the
Market Building upon completion of the renovations.
Following remarks from Ms. Jennings, Resolution No. 38962-100710 was
adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers-5.
NAYS: None-O.
(Council Members Lea and Rosen were absent.)
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87
Council Member Trinkle offered the following budget ordinance:
(#38963-100710) AN ORDINANCE to transfer funds from the Percent for the Arts
project to the Market Building Entrance Artwork project, amending and reordaining
certain sections of the 2010-2011 Capital Projects Fund Appropriations and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 459.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 38963-100710.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Member Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers-5.
NAYS: None-O.
(Council Members Lea and Rosen were absent.)
HOUSING: The City Manager submitted a written communication
recommending adoption of the proposed HUD Funds Policy.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#38964-100710) A RESOLUTION adopting a policy on the budgeting and
distribution of funds from the United States Department of Housing and Urban
Development, such policy to supercede all prior policies pertaining to such funds.
(For full text of resolution, see Resolution Book No. 74, page 460.)
Council Member Bestpitch moved the adoption of Resolution No. 38964-100710.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers-5.
NAYS: None-O.
(Council Members Lea and Rosen were absent.)
GRANTS-DISABILITY: The City Manager submitted a written communication
recommending execution of the 2010-2011 CDBG Subgrant Agreement with Blue Ridge
Independent Living Center for its Empowering Individuals with Disabilities program.
(For full text, see communication on file in the City Clerk's Office.)
88
Vice-Mayor Trinkle offered the following resolution:
I
(#38965-100710) A RESOLUTION authorizing the City Manager to enter into the
2010-2011 Community Development Block Grant ("CDBG") subgrant Agreement with
Blue Ridge Independent Living Center ("BRILC"), upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 74, page 461.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 38965-100710. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers-5.
NAYS: None-O.
(Council Members Lea and Rosen were absent.)
COMMENTS BY THE CITY MANAGER:
The City Manager reminded citizens that downtown was open for business, that
in spite of the construction work at the Market Building, stores and restaurants were
open and ready to serve customers. He announced that on Saturday, October 2, 2010, I
the Clean Valley Council conducted its Annual Fall Waterways Cleanup, followed by a
celebration in Wasena Park which was hosted by the City.
Mr. Morrill also mentioned that the City's Purchasing Division recently hosted a
new Small Business, Minority Business, Woman-Owned Business Enterprise Vendor
Outreach Series at the Higher Education Center, with City staff on hand to kick off the
event. He added that local governments, Roanoke City Schools, Valley Metro, Global
Spectrum, Virginia Minority Supplier Development Council, and a host of small, women-
owned, minority business owners were in attendance to support the initiative, noting that
the City intended to host the business series quarterly.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
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89
CITY EMPLOYEES: Vice-Mayor Trinkle offered the following resolution
appointing Sherman M. Stovall as Assistant City Manager for Operations, effective
November 1, 2010.
(#38966-100710) A RESOLUTION confirming the City Manager's appointment
of Sherman Stovall as Assistant City Manager for Operations.
(For full text of resolution, see Resolution Book No. 74, page 462.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 38966-100710. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers-5.
NAYS: None-O.
(Council Members Lea and Rosen were absent.)
The Honorable Brenda Hamilton, Clerk of the Circuit Court, administered the
Oath of Office to Mr. Stovall.
(See Oath of Office on file in the City Clerk's Office.)
CELEBRATIONS: Council Member Bestpitch offered the following resolution
recognizing the 30th anniversary of Voice of the Blue Ridge:
(#38957-100710) A RESOLUTION recognizing Voice of the Blue Ridge for thirty
years of service to our community. .
(For full text of resolution, see Resolution Book No. 74, page 453.)
Council Member Bestpitch moved the adoption of Resolution No. 38957-100710.
The motion was seconded by Council Member Ferris.
Council Member Bestpitch shared information pertaining to the services provided
by the Voice of the Blue Ridge.
There being no additional comments by the Council Members, Resolution No.
38957-100710 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers-5.
NAYS: None-O.
(Council Members Lea and Rosen were absent.)
90
DI RECTOR OF FI NANCE:
I
The Mayor presented a ceremonial copy of Resolution No. 38957-100710 to Jan
Smyth, Executive Director, Voice of the Blue Ridge.
FINANCIAL REPORT: The Director of Finance shared the Unaudited results of
the City's financial performance for the Fiscal Year ended June 30, noting that the
results were accurate, but were subject to change since they had not been audited.
She reported that the General Fund revenues were below budget by 2.4% or
approximately $6.2 million due primarily to the decline in Other Local Taxes and
Intergovernmental revenues, adding that total expenditures were under budget by
approximately 3.9 percent or $10.1 million; and the 2010 General Fund revenue budget
was $261.5 million, while actual collections totaled $255.3 million or 97.6 percent.
(For full text, see copy of report and Year End Financial Presentation on file in the City
Clerk's Office.)
Council Member Ferris questioned why there was no figure for "School
Undesignated" depicted as part of the Year End Financial Presentation - History of Fund
Balances 2010 (Unaudited); whereupon, Ms. Shawver answered that she had not
attempted to report any of the school performance information, however, she pointed
out that the schools had incurred a decrease of $3.0 million, and hopes to follow-up with I
the Council.
In response to question regarding the Schools' Fund Balance, the Director of
Finance indicated that the School Division had its own Fund Balance.
In connection with the big shortfalls in revenue from Sales Tax, Prepared Food
Tax and Transient Room Tax, Ms. Shawver advised that the revenue estimates had
been off a fair amount, but hopes that the City will not have some of the challenges
midway through Fiscal 2011 that were before the City in fiscal 2010.
Council Member Bestpitch expressed concern about the unused space in the
Campbell Avenue Parking Garage; whereupon, Mr. Townsend responded that during
the construction of the Campbell Avenue Garage, all of the downtown garages were
overbooked and spaces were needed badly.
There being no additional comments, the presentation was received and filed
without objection by the Council.
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MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
Mayor Bowers recognized Bob Clement for his efforts to plan and facilitate the
Virginia Statewide Neighborhood Conference.
Council Member Bestpitch referenced a letter from Billy Kingery, Board President
of the Rescue Mission, dated September 23, 2010, requesting that the City ban the
"single sale of alcohol" in the neighborhood of the Rescue Mission. He requested that.
the City Attorney respond to Mr. Kingery on behalf of the Council.
(See copy of letter from the Board President of the Rescue Mission and the City
Attorney's response dated October 19, 2010, on file in the City Clerk's Office.)
Council Member Bestpitch extended his personal appreciation to James Grigsby,
Assistant City Manager for Operations, for his many years of service with the City of
Roanoke.
Vice-Mayor Trinkle referred to a . letter from the Roanoke Chapter of National
Railway Historical Society dated September 24, 2010, expressing concern regarding
unreimbursed bills for Virginian Railway Station restoration project due from an
earmarked grant, and he asked the City Manager to provide the Council with an update
on the project. He also expressed an interest in identifying how the City could be of
assistance with the project.
Mr. Grigsby spoke about the financing and delays, noting that he will provide the
Council with an update regarding the project.
(See copies of letter from the Roanoke Chapter of National Railway Historical Society
and an email from Sherman M. Stovall, Assistant City Manager for Operations in
response to letter on file in the City Clerk's Office.)
Council Member Price reminded the Council that the month of October is Breast
Cancer Awareness Month and Domestic Violence Awareness Month, respectively, and
that an event has been scheduled for Friday, October 8 at 12:30 p.m., that will include a
short program to acknowledge work done to prevent domestic violence and end with a
walk to Sabrina's Place, known as "Walk in Their Shoes",
Council Member Ferris reported that the Eat for Education Campaign was doing
well and asked citizens to continue to patronize restaurants and businesses in the City
in order to help strengthen revenues for the City of Roanoke and the Campaign.
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Mayor Bowers expressed concerns regarding signage along the greenway in I
Smith Park, stating that the signs were posted on the wrong side of the road and
needed to be moved. He also wanted a connection between the Star Trail on Mill
Mountain and the 9th Street, S. E. trail. ' He also reported that no member of Council
would be able to attend the National League of Cities Conference in Denver, Colorado.
Finally, he asked City staff to schedule a meeting with the School Board before the end
of the calendar year to give Council a better understanding of the Schools' financial
standing prior to the development of the upcoming fiscal year budget.
Vice-Mayor Trinkle reiterated that the City needed to put pressure on the State
government and suggested that the City and School Administrations develop a Task
Force to benchmark what other cities were doing regarding the level of adequate
funding and school projects before the joint meeting of City Council and the School
Board. The City Manager advised that he would discuss the matter with the School
Superintendent and would create a task force to identify objectives by January 2011.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE-ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor
called attention to a vacancy created by the resignation of Valerie Garner as a member
of the Roanoke Neighborhood Advocates for a term ending June 30, 2011; whereupon,
he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Barbara
Richardson.
I
There being no further nominations, Ms. Richardson was appointed as a member
of the Roanoke Neighborhood Advocates to fill the unexpired term of Valerie Garner
ending June 30, 2011, by the following vote:
FOR MS. RICHARDSON: Council Members Bestpitch, Ferris, Price, Trinkle, and
Mayor Bowers-5.
(Council Members Lea and Rosen were absent.)
OATHS OF OFFICE-ECONOMIC DEVELOPMENT AUTHORITY: The Mayor
called attention to an upcoming vacancy on the Economic Development Authority due to
the ineligibility of Dennis R. Cronk for a term ending October 20, 2010. Inasmuch as
Mr. Cronk has served three consecutive terms of office, he is not eligible for
reappointment; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Boreham B.
Johnson.
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There being no further nominations, Mr. Johnson was appointed as a Director of
the Economic Development Authority for a four-year term of office commencing
October 21,2010, and ending October 20,2014, by the following vote:
FOR MR. JOHNSON: Council Members Bestpitch, Ferris, Price, Trinkle, and
Mayor Bowers-5.
(Council Members Lea and Rosen were absent.)
The City Attorney was instructed to prepare the proper measure appointing Mr.
Johnson as a Director of the Economic Development Authority.
OATHS OF OFFICE-ROANOKE REDEVELOPMENT AND HOUSING
AUTHORITY: The Mayor called attention to a vacancy created by the expiration of the
four-year term of office of Cheryl Miller as a Commissioner of the Roanoke
Redevelopment and Housing Authority; whereupon, he opened the floor for
nominations.
Council Member Bestpitch placed in nomination the name of Timothy A. Witten.
There being no further nominations, Mr. Witten was appointed as a
Commissioner of the Roanoke Redevelopment and Housing Authority for a term ending
August 31,2014, by the following vote:
FOR MR. WITTEN: Council Members Bestpitch, Ferris, Price, Trinkle, and
Mayor Bowers-5.
(Council Members Lea and Rosen were absent.)
OATHS OF OFFICE-HUMAN SERVICES ADVISORY BOARD: The Mayor
called attention to the expiration of the four-year term of office of Susan L. Reese as a
member of the Human Services Advisory Board ending November 30, 2010;
whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Susan L. Reese.
There being no further nominations, Ms. Reese was reappointed as a member of
the Human Services Advisory Board for a four-year term ending November 30, 2014, by
the following vote:
FOR MS. REESE: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor
Bowers-5. .
(Council Members Lea and Rosen were absent.)
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COUNCIL: With respect to the Closed Meeting just concluded, Council Member I
Ferris moved that each member of City Council certify to the best of his or her
knowledge that (1) only public business matter lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters were identified in any motion by which any Closed meeting was
convened were heard discussed or considered by City Council. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers-5.
NAYS: None-O.
(Council Members Lea and Rosen were absent.)
There being no further business, the Mayor declared the meeting adjourned at
4:53 p.m.
APPROVED
ATTEST:
~hJ. '11>CMJ
Stephanie M. Moon
City Clerk
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David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
October 18, 2010
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
October 18, 2010, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 38872-070610
adopted by the Council on Tuesday, July 6, 2010.
PRESENT: Council Members Raphael E. Ferris, Anita J. Price, Court G. Rosen,
David B. Trinkle, William D. Bestpitch, and Mayor David A. Bowers-6.
ABSENT: Council Member Sherman P. Lea-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Art F. Good, Pastor, of the
Valley View Wesleyan Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
)
PRESENTATIONS AND ACKNOWLEDGEMENTS:
PROCLAMATION: The Mayor declared the week of October 24 - 30, 2010 as
Red Ribbon Week and presented a ceremonial copy of the proclamation to Cathy
Graham-Sullivan, RA YSAC Coordinator.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
PROCLAMATION: The Mayor declared the month of October 2010 as Disability
Employment Awareness Month and presented a cer~monial copy of the proclamation to
Pat Eby, Chair, Mayor's Committee for People with Disabilities.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
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HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
SCHOOLS: Chris Craft appeared before Council and spoke about his
appearance before the Montgomery County School Board.
YOUTH ATHLETICS: - Robert Gravely appeared before Council and shared his
thoughts about the Inner City Athletic Association playing football at William Fleming
High School and the rebuilding of the community.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Monday,
August 16, 2010, recessed until August 30,2010; and Tuesday, September 7,2010.
(See Minutes on file in the City Clerk's Office.)
Council Member Rosen moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
OATHS OF OFFICE-CITY EMPLOYEES-ECONOMIC DEVELOPMENT-
ARCHITECTURAL REVIEW BOARD: Reports of qualifications of the following
individuals were before the Council:
Sherman M. Stovall as the Assistant City Manager for Operations
for the City of Roanoke, effective November 1, 2010;
Allen D. Williams as a Director of the Economic Development
Authority for a term of office commencing October 20, 2010 and
ending October 20; 2014; and
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Barbara A. Botkin as a member of the Architectural Review Board
for a four-year term of office ending October 1, 2014.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Rosen moved that the reports of qualification be received and
filed. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
REGULAR AGENDA:
BID OPENINGS:
CITY MARKET BUILDING: Pursuant to notice of advertisement to seek bids
from qualified bidders to enter into a Lease Agreement with the City to renovate and
operate the City's historic City Market Building located at 32 Market Square, S. E., as a
public place, which may include appropriate retail sales, restaurant and food court
vendors, and an area for public and private assemblies and gatherings; for 40 years, but
may provide a buyout procedure after an initial period.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor inquired if there were any other bids to be offered. There being none,
he stated that the bidding was closed. Mayor Bowers instructed the City Clerk to
proceed with the opening of the bids; whereupon, Ms. Moon opened and read aloud
the sole bid received from Market Building Partners, LP, with rent of $1.00 per year,
paid in 40 annual payments, and proposes to expend to satisfy renovation requirements
under the lease up to $10,000,000.00.
(See copy of bid on file in the City Clerk's Office.)
Council Member Ferris moved that the bid be referred to the City Manager for
study, report and recommendation to the Council. The motion was seconded by
Council Member Bestpitch and adopted.
PUBLIC HEARINGS: NONE.
98
PETITIONS AND COMMUNICATIONS:
CORRIDOR PLAN-ROANOKE VALLEY ALLEGHANY REGIONAL
COMMISSION: Jake Gilmer, Senior Planner, Roanoke Valley Allegany Regional
Commission, appeared before Council and shared the process for development of the
plans, which included public meetings and focus groups, adding that this input was used
to develop a vision and goals for the corridor. He also spoke about the
recommendations including an interchange in the Tanglewood Mall vicinity and at Lewis
Gale Hospital, as well as utilizing multi-modal routes to address congestion and improve
driving safety.
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Vision & Goals for the ctridor
Route 419 will provide safe and efficient!mobilitY for
drivers, pedestrians, bicyclists, and transit riders,
while providing adequate access to busihesses and
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residential areas, I[
1. Alleviate traffic congestion
2, Cooperate regionally I
3. Reduce traffic accidents
4. Provide bicycle & pedestrian accommodation1s
5. Improve connectivity between goals I
6. Provide enhanced transit service
7. Protect & enhance streetscape
8. Improve traffic operations
9. Identify improvements
10. Consider effects of transportation decisions
I
Corridor Demographics
(2000 census within Yz mi of 419)
. Population within Y, mile of corridor,~ ~
56,944 (27.7% of urban area) ;i'~..",.-.:..~........--.~ ....1..k tMt
. Elderly (65+) = 9,787 (17.2% of ; ,~-:~ . I
corridor) ", " :) ..,_ ., n j "i ~
. Disabled = 8,881 (15.6%)'::~~ '.- '....:--:0 . ~'~:,_~"I'I i' ~
. Low Income Households = 3,846 ~..:::::::,~~. .._~"=::'. . _~,~J.)
(68o/c) ';~~c~t-- - .~t
. H~us:holds with no auto access = ';~ : ~j~;~:. '\
1,207 (2.1%) 'L___'_-r-L~_':\...J
Collectively, these populations represent over 23,~21 potentially
transit dependent people, and make up 42% of the population within
the 419 corridor. i
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Existing Traffic Conditions
. Heavy commuter route
. Predominantly commercial with
desirable locations for future businesses
. Continued growth and redevelopment
. Heavy vehicle traffic is relatively low
. Challenged access
Almost all intersections currently
operate at an overall acceptable level of
service (A, 8, C, or D); however there
was several that do not,
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Route 419 and US 220 Recommendations
I .::::-n ""'" """ Ji ROUTE 419
""",,,,,,,:,:,,,:::',:,,,,,,,,,,, J..,,~.~,~OM~,EN,~E~,IM,~~~EM~~,TS
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LEGEND :
- ExIsting:
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Route 419 and Tanglewood Mall Vicinity
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LEGEND
-..... E.>U:sling L.aneaye (:t
-:..~=-~ Pf'O!lO$OO ~M~QeiWldCnil'lQ <<>
xxx ~RmOVrl a
Proposed Sidewalk D. f,epair Guan:!rail
bllllallln\6nsecUonLiyhliny ~o.. DrilililgC.lOiLthlnlpr~!"nl:l
Podostrbn Improvt'monts .}\ Err\(lrgcncy R3Ilrooo Preemption
Upgnme 10 MlI!d /\1m E3 Re!;IriPf'llnter:se~1itJn
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Lewis Gale Hospital ViciJity
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---+ Existing !..lneage .f)
-:-;. Prcpcsed l3~eage.W cening <i> Podcs\rian mpreveme'lt!
X X X Remcve = lJP!;Irade tl MaS1Arm
1- ~=~ =.......
I ROUTE 419
' RECCMMENDED IMPROVEMENTS
D
Keagy/Oak Grove Plaza vidinity
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LEGEND
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c
Propo~ed SidlPoY;llk II Repilif GU:lll:lrail
lnslallntarsectloo UghUng 0 Drall'lfi\l;J Dttch ImpfUIlOC19nts
~s\r;;:In ImJRM"lT,erlF >< Em9r98"l'~y R:ai:l'Odd PfHNITlr.I!on
Upgrade IC Mast Arm 8 RestTp! !nl~r'5o!ctlo'
I" --~==n -;~.~I", .
ROUTE 419
RECOMMENDED IMPROVEMENTS
--<.~
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_ ~tlng :"~"laago
~:.-.:-...- :::>rOroFBd l.m8;tgs/l!\lidllning
x x X ~emo\'e
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Multimodal
Recom mendations
SmartwllY Route Proposed Aflgnments
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In closing, Mr. Gilmer asked the Council to consider adopting and endorsing the
Route 419 Corridor Plan, and to refer the matter to the City Manager for study, report
and recommendation to the Council.
(For full text, see copy of presentation on file in the City Clerk's Office.)
There were comments by the Council regarding the study of the 419 corridor,
especially expansion of Valley Metro.
Council Member Ferris asked about the significance of a LOS E or F rating for a
road; whereupon, Mr. Gilmer advised that it is an engineering term that attempts to
describe the amount of congestion in an area; and that the scale goes from "A" to "F"
with "A" being a free flowing highway and "F" being almost gridlock.
Council Member Ferris also inquired if future growth of the population had been
taken into consideration; whereupon, Mr. Gilmer stated in the affirmative, adding that
the recommendations were also based on historic traffic growth and future employment.
Council Member Ferris questioned what the anticipated rating would be in 2035
with all of the proposed improvements; whereupon, Mr. Gilmer explained that all of the
recommendations were an attempt to keep the level of service at a "C" or better.
In response to repeated emphasis on the benefits of expanded transit service
throughout the corridor, Council Member Bestpitch stated that he did not think that there
would ever be enough traffic lanes to accommodate all of the traffic that travels through
the 419 corridor. Council Member Bestpitch questioned, in terms of dollars required, if it
would not be better to add bus service through Valley Metro versus adding additional
highway lanes; whereupon, Mr. Gilmer indicated that it would certainly be a lot cheaper.
Council Member Bestpitch added that he hoped that all of the local governments could
work together to advocate for adding additional routes to the Valley Metro lines to
provide the most economical solution to the problem.
106
There being no objection by the Council, the matter was referred to the City
Manager for review and report back to the Council. The City Attorney was instructed to
prepare the proper measure for adoption by the Council at its November 1 meeting.
GRANTS: The City Sheriff submitted a written communication recommending
acceptance and appropriation of funds for the State Criminal Alien Assistant Program
Grant from the Bureau of Justice Assistance Office of Justice Program; and the City
Manager submitted a written communication concurring in the request.
(For full text, see communications on file in the City Clerk's Office.)
Vice Mayor Trinkle offered the following resolution.
(#38967-101810) A RESOLUTION accepting the State Criminal Alien Assistance
Program (SCAAP) grant from the Bureau of Justice Assistance Office of Justice
Programs, and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution, see Resolution Book No. 74, page 463.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 38967-101810. The
motion was seconded by Council Member Price.
Council Member Ferris realized that there is a $14,439.00 Federal grant, noting
that the communication states an older van is going to be replaced with the proceeds
from the grant, however, he inquired whether or not the remaining portion of the funds
had already been budgeted; whereupon, the Sheriff responded that the Department had
already planned to purchase the new van and the grant money would be used to offset
the expenses. In response to Council Member Ferris' inquiry about the disposal of the
old van, the Sheriff reported that it would be returned to Fleet Management.
There being no further questions and/or comments by the Council Members,
Resolution No. 38967-101810 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
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Vice-Mayor Trinkle offered the following budget ordinance:
(#38968-101810) AN ORDINANCE to appropriate funding from the Federal
government for the State Criminal Alien Assistance Program (SCAAP), amending and
reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 463.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 38968-101810.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Member Ferris, Price, Rosen, Trinkle, Bestpitch, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
ITEMS RECOMMENDED FOR ACTION:
WESTERN VIRGINIA WORKFORCE ACT-BUDGET-GRANTS: The City
Manager submitted a written communication recommending acceptance and
appropriation of the Western Virginia Workforce Development Board Workforce
Investment Act funding for Program Year 2010.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#38969-101810) A RESOLUTION accepting the Western Virginia Workforce
Development Board Workforce Investment Act grant in the amount of $640,114.00, and
authorizing the City Manager to execute the requisite documents necessary to accept
the funding.
(For full text of resolution, see Resolution Book NO.7 4, page 464.)
108
Council Member Ferris moved the adoption of Resolution No. 38969-101810.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
Council Member Ferris offered the following budget ordinance:
(#38970-101810) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the FY11 Workforce Investment Act Grant, amending and
reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 465.)
Council Member Ferris moved the adoption of Budget Ordinance No. 38970-
101810. The motion was seconded by Council Member Bestpitch and adopted by the
following vote: "
AYES: Council Member Ferris, Price, Rosen, Trinkle, Bestpitch, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
WESTERN VIRGINIA WORKFORCE- INVESTMENT ACT-BUDGET-GRANTS:
The City Manager submitted a written communication recommending acceptance and
appropriation of the Western Virginia Workforce Development Board Workforce
Investment Act (WIA) Dislocated Worker Rapid Response Program funding
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#38971-101810) A RESOLUTION accepting the Western Virginia Workforce
Development Board Workforce Investment Act grant in the amount of $57,988.00, and
authorizing the City Manager to execute the requisite documents necessary to accept
the funding.
(For full text of resolution, see Resolution Book No. 74, page 468.)
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Council Member Ferris moved the adoption of Resolution No. 38971-101810.
The motion was seconded by Council Member Bestpitch and adopted by the follqwing
vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
Council Member Ferris offered the following budget ordinance:
(#38972-101810) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Workforce Investment Act FY11 Dislocated Worker
Rapid Response Grant, amending and reordaining certain sections of the 2010-2011
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 469.)
Council Member Ferris moved the adoption of Budget Ordinance No. 38972-
101810. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Member Ferris, Price, Rosen, Trinkle, Bestpitch, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
r
BUDGET-GRANTS: The City Manager submitted a written communication
recommending acceptance and appropriation of funds in connection with the Edward
Byrne Memorial Justice Assistance Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#38973-101810) A RESOLUTION authorizing acceptance of an Edward Byrne
Memorial Justice Assistance Grant (JAG) from the U.S. Department of Justice, and
authorizing execution of any required documentation on behalf of the City.
(Forful/ text of resolution, see Resolution Book No. 74, page 470.)
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Council Member Bestpitch moved the adoption of Resolution No. 38973-101810.
The motion was seconded by, Council Member Ferris and adopted by the following vote:
AYES: Council Members, Ferris, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
Council Member Bestpitch offered the following budget ordinance:
(#38974-101810) AN ORDINANCE to appropriate funding from the Federal
government, Department of Justice, for the Byrne Memorial Justice Assistance Grant
(JAG) Program, amending and reordaining certain sections of the 2010-2011 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 471.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 38974-
101810. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Member Ferris, Price, Rosen, Trinkle, Bestpitch, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
ROANOKE INTERAGENCY COUNCIL: The City Manager submitted a written
communication recommending establishment of the membership of the Roanoke
Interagency Council and appointment of the Director of Management and Budget to
serve as program expenditure monitor for the Community Policy and Management
Team.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#38975-101810) A RESOLUTION re-establishing membership of the Roanoke
Interagency Council.
(For full text of resolution, see Resolution Book No. 74, page 472.)
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Council Member Bestpitch moved the adoption of Resolution No. 38975-101810.
The motion was seconded by Council Member Price.
In response to an inquiry of Council Member Price as to the City of Roanoke
representative of the Roanoke Interagency Council, it was noted that the Assistant City
Manager for Community Development serves as the City's representative.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38975-101810 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
VIRGINIA OUTDOORS FOUNDATION-BUDGET-EASEMENTS: The City
Manager submitted a written communication recommending appropriation of funds
from the Virginia Outdoors Foundation in connection with the Mill Mountain
Conservation Easement.
I (For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
(#38976-101810) AN ORDINANCE to appropriate funds from the Virginia
Outdoors Foundation to Mill Mountain Conservation Easement project, amending and
reordaining certain sections of the 2010-2011 Capital Projects Fund Appropriations and
dispensing with the second reading by title of this ordinance.
(Forfull text of ordinance, see Ordinance Book No. 74, page 473.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 38976-
101810. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch, and Mayor
Bowers-6.
NAYS: None-O.
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(Council Member Lea was absent.)
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BUDGET-STREET LIGHTS-CAMBRIA SUITES: The City Manager submitted a
written communication recommending authorization to draw a draft on the Home
Town Bank Letter of Credit for the installation of street lights in connection with the
Cambria Suites Hotel Project; and appropriation of funds.
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(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following budget ordinance:
(#38977-101810) AN ORDINANCE to appropriate funding to be provided by a
Hometown Bank Letter of Credit to the Street Lighting account, amending and re-
ordaining certain sections of the 2010-2011 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 474.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 38977-101810.
The motion was seconded by Council Member Bestpitch.
In response to question asked by Vice Mayor Trinkle regarding the amount of
funds being paid directly to AEP, the City Manager answered that the developer failed
to make payment to Appalachian Power Company for the street lights, but instead, I
notified the City to draw on the Letter of Credit from HomeTown Bank that was posted
for the Cambria Suites project, in accordance with the South Jefferson Redevelopment
Plan.
There being no further questions and/or comments by the Council Members,
Budget Ordinance No. 38977-101810 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
BUDGET-EQUIPMENT-FLEET MANAGEMENT: The City Manager submitted a
written communication recommending appropriation of funds in connection with the
purchase of tools and equipment for Fleet Management.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Bestpitch offered the following budget ordinance:
(#38978-101810) AN ORDINANCE to appropriate funding from the Fleet
Retained Earnings to the Fleet Equipment Maintenance account, amending and re-
ordaining certain sections of the 2010-2011 Fleet Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 475.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 38978-
101810. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
BUENA VISTA RECREATION CENTER-LEASES: The City Manager submitted
a written communication recommending consideration of an amendment of the sales
contract with Scott and Ascension Horchler to extend the timeframe of the real
estate transaction on the former Buena Vista Recreation Center.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
(#38979-101810) AN ORDINANCE authorizing the City Manager to execute an
amended sales agreement providing for a closing date for the conveyance of a 3.0 acre
portion of City-owned property, otherwise know as Buena Vista Center, bearing Official
Tax No. 4130501, to Scott and Ascension Horchler, upon certain terms and conditions;
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 475.)
Council Member Bestpitch moved the adoption of Ordinance No. 38979-101810.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
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LEASES-SHELTER: The City Manager submitted a written communication
recommending authorization to enter into a cooperative agreement with the City of
Lynchburg for the purpose of providing shelter care bed space to eligible juveniles.
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(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
(#38980-101810) AN ORDINANCE authorizing the City Manager to execute a
Memorandum of Understanding between the City of Lynchburg, Virginia, and the City of
Roanoke, Virginia, to allow the emergency and short term group home placement of
eligible juveniles who are residents of the City of Roanoke, in residential group homes
owned and operated by the City of Lynchburg, in connection with the City of Roanoke's
Shelter Care Program, upon certain terms and conditions, and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 476.)
Council Member Ferris moved the adoption of Ordinance No. 38980-101810.
The motion was seconded by Council Member Rosen.
As requested by Council Member Price, Mr. Morrill elaborated on his request to I
enter into a Cooperative Agreement with the City of Lynchburg, advising that in
response to a continued decline in state funding, the decision was made to close the
Crisis Intervention Center, and study alternatives to serve youth who would previously
have been housed in Sanctuary, including the development of a "Host Home" model
which is used to provide services in homes of licensed volunteers under the auspices of
Volunteer Emergency Families for Children organization, as well as the purchase of
services for temporary placements in a group home setting. He also agreed to provide
the Council with an update at a future Council meeting.
Mayor Bowers asked the City Manager to notify Coach Dick Kepley regarding the
details of the program since he had been a real advocate for the continued operation of
the Crisis Intervention Center by the City.
There being no further questions and/or comments the Council Members,
Ordinance No. 38980-101810 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
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BUILDING/BUILDING DEPARTMENT-BUDGET-GRANTS: The City Manager
submitted a written communication recommending transfer of funds for capital building
improvements for the relocation of Employee Health Services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
(#38981-101810) AN ORDINANCE to transfer funding from the Health
Department/Civic Mall Tenant Upfit project to the Employee Health Services Renovation
project account, amending and re-ordaining certain sections of the 2010-2011 Capital
Projects Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 477.)
Council Member Ferris moved the adoption of Ordinance No. 38981-101810.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
COMMENTS BY THE CITY MANAGER:
The City Manager reminded the public that Halloween would be observed on
Sunday, October 31. He remarked that HUD had awarded funding to 45 regions in
the United States, with a $625,000.00 grant to the Roanoke Valley-Alleghany
Regional Commission to fund the development of a Regional Plan for Sustainable
Development for the Roanoke MSA over a three year period, commencing in
January 2011; and that the City plans to contribute 200 staff hours in support of the
effort.
Mr. Morrill expressed his appreciation to James Grigsby for his dedicated
service to the City of 15 years as well as best wishes upon his retirement, effective
October 31,2010.
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REPORTS OF COMMITTEES:
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LEGISLATIVE PROGRAM: Vice-Mayor David A. Trinkle submitted the Proposed
2011 Legislative Program to the Council for its approval, reporting that the
recommended Program will advance the legislative interests of the City and its people
at the 2011 Session. He also highlighted several items to be presented to the General
Assembly, such as TransDominion Express Commission, Passenger Rail Service,
School Start Date, and Evictions.
(For full text, see copy of the 2011 Legislative Program on file in the City Clerk's Office:)
Vice-Mayor Trinkle offered the following resolution:
(#38982-101810) A RESOLUTION adopting and endorsing a Legislative
Program for the City to be presented to the City's delegation to the 2011 Session of the
General Assembly.
(For full text of resolution, see Resolution Book No. 74, page 478.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 38982-101810. The
motion was seconded by Council Member Rosen.
The City Attorney reminded the Council about the joint meeting with the School I
Board and area legislators on November 1, 2010 at 9:00 a.m., in the Emergency
Operations Conference Room, Room 159, first floor, Municipal Building. He
commented that a copy of the Program would be forwarded to the legislators in advance
of the meeting on November 1.
Mayor Bowers mentioned an article that was recently in the newspaper regarding
certain over counter drugs being marketed as "incense" and the need to regulate them.
The City Attorney responded that the K2 drug is being marketed as aromatic incense,
but it is being used for other purposes. He continued that there seemed to be a division
in the State Commonwealth Attorney's Office as to whether State law currently
regulates and prohibits the use of this synthetic drug; and he too thought legislation
regarding the matter would be very helpful.
Mayor Bowers was of the opinion that an amendment could be included in the
Legislative Program; whereupon, Mr. Hackworth agreed to research the matter and
share his findings with the Council.
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There being no further discussion regarding the Legislative Program, Resolution
No. 38982-101810 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
BUDGET-SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
(#38983-101810) AN ORDINANCE to appropriate funding from the Federal
~government and private grants for various educational programs, amending and
reordaining certain sections of the 2010-2011 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 479.)
Council Member Ferris moved the adoption of Budget Ordinance No. 38983-
101810. The motion was seconded by Council Members Price and Bestpitch and
adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
UNFINISHED BUSINESS: NONE.
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INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ACTS OF ACKNOWLEDGEMENT-CITY EMPLOYEES: Council Member Rosen
offered the resolution paying tribute to James "Jim" Grigsby, Assistant City Manager for
Operations:
(#38984-101810) A RESOLUTION paying tribute to James Grigsby on the
occasion of his retirement upon fifteen years of service with the City of Roanoke.
(For full text of resolution, see Resolution Book No. 74, page 482.)
Council Member Rosen moved the adoption of Resolution No. 38984-101810.
The motion was seconded by Vice-Mayor Trinkle and Council Members Price, Bestpitch
and Ferris and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
OATHS OF OFFICE-ECONOMIC DEVELOPMENT AUTHORITY: Vice-Mayor
Trinkle offered a resolution appointing Boreham B. Johnson as a Director of the
Economic Development Authority for the City of Roanoke for a term of four years
commencing October 21,2010:
(For full text, see communication on file in the City Clerk's Office.)
(#38985-101810) A RESOLUTION appointing a Director of the Economic
Development Authority <;>f the City of Roanoke.
(For full text of resolution, see Resolution Book No. 74, page 484.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 38985-101810. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
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MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
Council Member Price announced that the Roanoke City Public Schools will be
sponsoring a series of special assemblies in support of "Rachel's Challenge" a program
that addresses school Yiolence and bullying, which is a great opportunity for parents
and the community to get involved. She extended an invitation to the Council, City
Administration and the public to attend the events.
Mayor Bowers asked that City staff arrange a joint meeting of the Council and the
School Board to discuss budgetary items and to advise the Council at its next regular
meeti ng.
At 3:48 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m., in
the City Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members Raphael E. Ferris, Anita J. Price, Court G. Rosen,
David B. Trinkle, William D. Bestpitch and Mayor David A. Bowers-6.
ABSENT: Council Member Sherman P. Lea-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENTS-SCHOOLS: The Mayor recognized
Niemann Pest, Ninth Grade student at Patrick Henry High School, for winning a national
award in the Formula 1 Racing Car Competition, and he presented Mr. Niemann with a
City gift and Certificate of Appreciation.
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ACTS OF ACKNOWLEDGEMENT: Mayor Bowers recognized and welcomed I
Boy Scout Troop No. 601, God's House, represented by Scout Master Curtis Lynch,
Boy Scout Bryan Thompson, and Cub Scout Elijah Lynch.
PUBLIC HEARINGS:
LEASES-MARKET BUILDING: Pursuant to the requirements of Virginia Code
Sections 15.2-2100 et seq., the City Clerk having advertised a public hearing for
Monday, October 18, 2010, at 7:00 p.m., or as soon thereafter as the matter may be
heard, for the lease and renovation of the City's historic City Market Building located at
32 Market Square, S. E., as a public place, which may include appropriate retail sales,
restaurant and food court vendors, and an area for public and private assemblies and
gatherings, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Sunday, October 3, 2010 and Sunday, October 10,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending acceptance
of the bid of Market Building Partners, LP, and award the Lease Agreement to lease,
renovate, repair, and operate the Historic City Market Building property to such entity, I
for a period of 40 years.
(For full text, see copy of communication on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#38986-101810) AN ORDINANCE accepting the bid of Market Building
Partners, LP, to execute a Lease Agreement to renovate, repair, and operate the City-
owned historic City Market Building located at 32 Market Square, S. E., Roanoke,
Virginia, for a term of up to forty (40) years (Lease Agreement); authorizing the
execution of such Lease Agreement and certain related documents; authorizing the City
Manager to take such further actions and execute such further documents as may be
necessary to implement, administer, and enforce such Lease Agreement; noting that
only one bid was received; approving and ratifying the acts of the City Manager and/or
other City staff in connection with obtaining and/or furtherance of the execution,
delivery, and performance of the Lease Agreement; providing for an effective date; and
dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 484.)
Council Member Rosen moved the adoption of Ordinance No. 38986-101810.
The motion was seconded by Vice-Mayor Trinkle.
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The Mayor inquired if there were persons present who wished to speak in
connection with the matter.
In response to a question asked by Chris Craft regarding the removal of the
mezzanine, the Assistant City Manager for Community Development clarified that the
entire mezzanine of 1984 had been removed, and would be replaced with two balconies
on either end of the building.
There being no additional speakers, the Mayor declared the public hearing
closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38986-101810 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing from Monday,
October 18,2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a
request of Breakelllnc., to permanently vacate, discontinue and close an approximately
100 square foot portion of Patterson Avenue, S. W., adjoining the northeastern corner of
a parcel bearing Official Tax No. 1313101, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, October 1,2010, and Friday, October 8,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending that the
vacation be approved subject to the following proffered conditions:
1.
The applicant, at its expense, shall submit a subdivision plat to
the Agent for the Planning Commission, receive all required
approvals of, and record the plat with the Clerk of the Circuit
Court for the City of Roanoke. Such plat shall combine all
properties which would otherwise dispose of the land within the
right-of-way to be vacated in a manner consistent with law, and
retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located
within the right-of-way, including the right of ingress and egress.
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The plat shall also dedicate sufficient right-of-way to the City
such that no portion of City sidewalk will encroach onto the
applicant's property, with an additional one foot of right-of-way
provided between the applicant's property and the existing
sidewalk.
2. Upon meeting all other conditions to the granting of the
application, the applicant shall deliver a certified copy of this
ordinance for recordation to the Clerk of the Circuit Court of
Roanoke, Virginia, indexing the same in the name of the City of
Roanoke, Virginia, as Grantor, and in the name of the petitioner,
and the names of any other parties in interest who may so
request, as Grantees. The applicant shall pay such fees and
charges as are required by the Clerk to effect such recordation.
3. Upon recording a certified copy of this ordinance with the Clerk
of the Circuit Court of the City of Roanoke, the applicant shall file
with the Engineer for the City of Roanoke, the Clerk's receipt
demonstrating that such recordation has occurred.
4.
If the above conditions have not been met within a period of one
year from the date of adoption of this ordinance, then such
ordinance shall be null and void with no further action by City
Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#38987-101810) AN ORDINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, as more particularly described
hereinafter; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 487.)
Council Member Rosen moved the adoption of Ordinance No. 38987-101810.
The motion was seconded by Vice-Mayor Trinkle and was adopted by the following
vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
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ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing from Monday,
October 18,2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a
request of Ward Mills to permanently vacate, discontinue and close an approximately
900 square foot portion of 24th Street, S. W., between an alley and Avenham Avenue,
S. W., and adjacent to the northern boundary of the parcel bearing Official Tax No.
1051910, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, October 1,2010, and Friday, October 8,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the proposed closure, and that the land be conveyed at a value of $5,040.00, with
such consideration reduced by the cost of the curb and gutter along the frontage. It
was further reported that the applicant submitted an estimate of $5,400.00 for the
curb and gutter installation, adding that the value of the curb and gutter exceeds the
value of the right-of-way, and therefore, no payment to the City is recommended.
It was further recommended that the vacation be approved subject to the
following proffered conditions:
1. The applicant shall construct curb and gutter along the entire
frontage of 24th Street adjacent to the northern boundary of the
applicant's property, exclusive of any driveway entrance.
2. The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record
the plat with the Clerk of the Circuit Court for the City of Roanoke.
Such plat shall combine all properties which would otherwise
dispose of the land within the right-of-way to be vacated in a
manner consistent with law, and retain appropriate easements for
the installation and maintenance of any and all existing utilities that
may be located within the right-of-way, including the right of ingress
and egress.
3.
Upon meeting all other conditions to the granting of the application,
the applicant shall deliver a certified copy of this ordinance for
recordation to the Clerk of the Circuit Court of Roanoke, indexing
the same in the name of the City of Roanoke, Virginia, as Grantor,
and in the name of the petitioner, and the names of any other
parties in interest who may so request, as Grantees. The applicant
shall pay such fees and charges as are required by the Clerk to
effect such recordation.
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4.
Upon recording a certified copy of this ordinance with the Clerk of,
the Circuit Court of the City of Roanoke, the applicant shall file with
the Engineer for the City of Roanoke, the Clerk's receipt
demonstrating that such recordation has occurred.
5. If the above conditions have not been met within a period of one
year from the date of adoption of this ordinance, then such
ordinance shall be null and void with no further action by City
Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
(#38988-101810) AN ORDINANCE permanently vacating, discontinuing and
closing a certain public right-of-way in the City of Roanoke, as more particularly
described hereinafter; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 490.)
Council Member Bestpitch moved the adoption of Ordinance No. 38988-101810.
The motion was seconded by Vice-Mayor Trinkle.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38988-101810 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
LEASES-ZONING: Due to unresolved issues by the owner of Juice Do It, d/b/a
The Break Room Cafe, the City Manager requested that the public hearing request be
withd rawn.
Without objection by the Council, the Mayor advised that the public hearing
request would be withdrawn.
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HEARING OF CITIZENS UPON PUBLIC MA TIERS: City Council sets this time
as a priority for citizens to be heard. Matters requiring referral to the City Manager will
be referred immediately for response, recommendation or report to Council.
Chris Craft appeared before the Council and encouraged attendance at the
"Rachel's Challenge" events scheduled to be held at the middle schools. He also
expressed his disappointment at not being including in the coordination of activities in
connection with the dedication of the Vic Thomas Park.
The Mayor stated that a personal invitation would be extended to Mr. Craft to
participate in the dedication ceremony on October 26, 2010.
There being no further business, the Mayor declared the meeting adjourned at
7:25 p.m.
APPROVED
ATTEST:
~m'~DtMJ
Stephanie M. Moon, CMC
City Clerk
David A. Bowers
Mayor
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November 1, 2010
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REGULAR SESSION--ROANOKE CITY COUNCIL
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
November 1, 2010, at 9:00 a.m., in the Emergency Operations Center Conference
Room, Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2-15, Rules of Procedure, Rule 1, Reaular Meetinqs, Code of the City of
Roanoke (1979), as amended, pursuant to Resolution No. 38872-070610 adopted by
the Council on Tuesday, July 6, 2010, with Mayor David A. Bowers presiding.
PRESENT: Council Members Sherman P. Lea, Court G. Rosen, David B.
Trinkle, William D. Bestpitch, Rafael E. Ferris and Mayor David A. Bowers-6.
ABSENT: Council Member Anita J. Price-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. I
Moon, City Clerk.
Council Member Ferris announced that the month of November was being
recognized as Men's Health Month, and the growing of a moustache was to call
attention to the need for men to schedule an appointment with a physician for a
prostrate/colon checkup.
COMMITTEES-COUNCIL: A communication from Mayor David A. Bowers
requesting that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
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Council Member Bestpitch moved that Council concur in the request of the Mayor
to convene in Closed Meeting as above described. The motion was seconded by Vice-
Mayor Trinkle and adopted by the following vote:
AYES: Council Member Lea, Rosen, Trinkle, Bestpitch, Ferris and Mayor
Bqwers-6.
NAYS: None-O.
(Council Member Price was absent.)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE REGIONAL AIRPORT COMMISSION TO BE HELD ON DECEMBER 6,
2010, AT 9:00 AM., IN THE EOC CONFERENCE ROOM, ROOM 159, NOEL C.
TAYLOR MUNICIPAL BUILDING.
The following items were submitted for discussion:
<...
(1) Clarification on the use of Runway Protection Zone in conjunction
with the Countryside Property
(2) Explanation regarding parking issues at the Airport
(3) Complaints regarding access to runway through narrow stairway in
order to deplane and board airplanes
(4) Service and fares compared to Lynchburg Regional Airport
(5) Insight regarding the effect of Lynchburg's separation with
sensation of service by Delta
The Mayor suggested that any additional items be forwarded to the City Clerk by
Monday, November 29,2010.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
The Mayor announced the scheduling of a joint meeting of Council and School Board to
discuss budgetary items on Monday, January 3, 2011.
At 9:09 a.m., the Council meeting was declared in recess to be reconvened in a
joint meeting with the Roanoke City School Board and area Legislators to discuss the
2011 Legislative program.
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CITY COUNCIL-SCHOOLS-LEGISLATION: The Council convened in a joint
session with the Roanoke City School Board at 9:09 a.m., in the Emergency Operations
Center Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., with Mayor David A. Bowers and School Board Chair David B.
Carson presiding.
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The Mayor declared the existence of a quorum, and called upon Chairman
Carson to call the School Board meeting to order.
SCHOOL TRUSTEES PRESENT: Jason E. Bingham, Mae G. Huff, Annette
Lewis, Suzanne P. Moore, Lori E. Vaught and Chairman David B. Carson-6.
ABSENT: Trustee Todd A. Putney-1.
OTHERS PRESENT: Dr. Rita D. Bishop, Superintendent, Roanoke City Public
Schools; Curt Baker, Deputy Superintendent, Roanoke City Public Schools; Cindy H.
Poulton, Clerk to the Board; Timothy R. Spencer, Assistqnt City Attorney and Legal
Counsel; and Senator John S. Edwards, Member, Senate of Virginia.
The Chairman declared the existence of a quorum.
Vice-Mayor Trinkle welcomed everyone to the meeting and advised that the City I
Attorney had an opportunity to review the 2011 Legislative Program with Delegates
Ware and Cleaveland. He also highlighted the major categories of the 2011 Legislative
Program, i.e.: Transdominion Express Commission, Passenger Rail Service, School
Start Date, Evictions, as well as Revenue-related requests, Requests-related to quality
of life, Law enforcement, and General government. The Vice-Mayor called on the City
Attorney for an overview of the 2011 Legislative Program.
The City Attorney highlighted the following:
2010 General Assembly
Legislation Adopted
~ Delinquent Parking Tickets
~ Fee for "Stop Payment Checks"
~Virginia's First Regional Industrial
Authority
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DELINQUENT PARKING TICKETS
Section 46.2-752.J, Code of Virginia, authorizes localities to
enter into an agreement with the Commissioner of the
Department of Motor Vehicles whereby the Commissioner
agrees to refuse to issue or renew any vehicle registration
for anyone who owes that locality local vehicle license fees
or delinquent tangible personal property tax or parking
citations. However, the provision relating to parking citations
only applies to citations issued to residents of such locality.
As a result, the City has difficulty collecting unpaid parking
citations issued to non-residents, mostly from nearby
localities. The City has approximately 1,500 unpaid
accounts of this type. The limitation in Section 46.2-752.5 to
parking citations issued to residents of the locality should be
removed. [H.B. 365 introduced by Delegate Ware in 2008]
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Fee for Stop Payment Checks
Section 8.01-27.1, Code of Virginia, authorizes
localities to charge a "bad check return fee" to
citizens who write checks to the localities with
insufficient funds in their accounts to cover them.
Some citizens write checks to localities, then have
their bank "stop payment" on the checks. Section
8.01-27.1 was amended in 2009 to authorize
localities to impose a similar fee on citizens who
write checks, then stop payment on them. A similar
statute, Section 15.2-106, Code of Virginia, also
needs to be amended, in the same fashion. [Del.
Ware introduced H.B. 367]
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Virginia's First Regional Industrial Authority
The City, along with fourteen other jurisdictions, is a
member of Virginia's First Regional Industrial Authority.
The Authority's Board has proposed amending Section
15.2-6415, Code of Virginia, pertaining to the
withdrawal of jurisdictions from such an authority, to
permit localities to withdraw with the approval of a
majority of all the other members of the authority (as
opposed to the current requirement that such approval
be unanimous), provided that a withdrawing member
must pay, or arrange to pay, its share of any debt
incurred by the authority, and that it pledge to pay its
annual dues to the authority for two years after
withdrawing. [Del. Ware introduced H.B. 358;
incorporated into H.B. 1206]
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2011 General Assembly
~ TransDominion Express Commission
~ Passenger Rail Service
~School Start Date
~ Evictions
~Synthetic cannabinoids (K2)
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TransDominion Express Commission
Sen. Edwards has proposed legislation which would
establish the TransDominion Express Commission to
be responsible, within the TransDominion Corridor, for
identifying needed construction, reconstruction,
improvements of or repairs to railroads and their
facilities and equipment necessary to provide
enhanced passenger rail service, coordinated with
freight rail opportunities, within the Corridor. The
Commission may finance or assist in financing any rail
transportation project. (Sen. Edwards patroned S.B.
435 in 2010; it was continued to 2011 in Senate Rules
Committee. It would have repealed Chapter 1041 of
the 2003 Acts of Assembly, which provided for the
creation of a Rail Transportation Development
Authority, but never became effective because its
"reenactment clause" was never satisfied)
Passenger Rail Service
The City of Roanoke supports the proposal to extend
passenger rail service from Bristol through Roanoke and on
to Lynchburg and then to Washington, D.C., and
Richmond, Virginia (the "TransDominion Express").
Roanoke is the largest city in Virginia without passenger
rail service. The 2000 General Assembly provided $9
million in preliminary funding for this important economic
development initiative. The City supports the additional
State funding necessary to place the service into operation.
Priority should be give to instituting passenger rail service
between Roanoke and Lynchburg, to enable residents of
this region access to passenger rail service. Until this can
be accomplished, funding should be made available to
institute bus service between Roanoke and Lynchburg,
coordinated with train schedules. (Senator Edwards
patroned S.B. 864 in 2009, which would have created the
Rail Transportation Development Authority; it failed to
report from the Finance Committee.)
Senator Edwards advised that the Town meeting held on Wednesday,
October 27 was well attended with over 100 persons present. He further advised that
there was abuzz of excitement surrounding the Lynchburg Amtrak service and felt that a
connector bus service was needed by the summer of 2011 in order to reassure Amtrak
that there is a market in the Roanoke area.
132
Vice-Mayor Trinkle agreed with Senator Edwards' comments regarding the need
for a connector bus service. He expressed his concern with regard to the possible low
ridership due to an early departure time from Roanoke in order to arrive at the Amtrak
station in Lynchburg. Senator Edwards was of the opinion that the bus would have
sufficient time to arrive into the Amtrak Station and felt that riders would use the bus to
avoid leaving their vehicles elsewhere or at the train station where parking is limited.
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Vice-Mayor Trinkle called attention to the infrastructure upgrade to the tracks in
order for Amtrak to travel through Roanoke, adding that the Roanoke rail station was
ready. He also inquired about the funding amount for the service and if federal funds
were available; whereupon, Senator Edwards explained that the City would need to
provide $100,000.00 for operating costs for the connector bus service, but the
infrastructure cost would total approximately $1 billion to allow passenger rail service in
Roanoke since there would have to be a coordination between freight and passenger
trains.
,,,
Council Member Bestpitch inquired where the bus station would be located,
noting his concern was regarding adequate parking for bus passengers. Senator
Edwards indicated that the 0 Winston Link Museum had been identified as a possible
location; however, Norfolk Southern Corporation might have issues due to the track
situation.
Council Member Ferris inquired about the volume of passengers needed to I
justify its significance to Amtrak for consideration of a passenger rail service;
whereupon, Senator Edwards remarked that the more assurance you can give Amtrak
concerning rider ship, the better.
Council Member Ferris added that surveys are being conducted to identify how
many passengers use Amtrak that are not from Lynchburg to evaluate if Roanoke
needed an Amtrak station, adding that Bedford may be interested in participating in the
bus service and encouraged discussion between the local bodies.
Council Member Bestpitch suggested that the City try to identify non-residents
riding the train in Lynchburg.
At this point, the City Attorney continued with the presentation as follows:
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School Start Date
The City's School Board should be
authorized to set its school calendar so that
the first day students are required to attend
school shall be no earlier than two weeks
prior to Labor Day. (Del. Cleaveland
introduced H. B. 771 in 2010; it did not get
out of committee.)
Evictions
Sections 8.01-156, 55-237.1, and 55-248.38:2, Code of
Virginia, either authorize or require (the statutes do not
seem consistent in their provisions) sheriffs to remove the
personal property of anyone ordered to be evicted from the
premises of another and to set such property in the "public
way," This is an archaic practice that City neighborhoods
have complained of for many years, as it usually creates an
unsightly pile of belongings that are left for scavengers and
the weather to scatter, until such time as they are either
removed by the landlord, or removed by the City, which is a
nuisance and an expense to the City's taxpayers, These
sections of the Code of Virginia should be amended to
eliminate the provisions permitting the personal property of
persons being evicted from being placed in the "public
way". (Requested by City's Division of Solid Waste
Management)
Mr. Hackworth added that the City oppose efforts by the State to limit local
government taxing authority, such as eliminating the business license tax or the
machinery and tools tax. He also pointed out that the Council will take action at the
2:00 p.m. session to request that the General Assembly adopt legislation making the
sale or use of products containing synthetic cannabinoids illegal in the Commonwealth
of Virginia.
He pointed out that the City is encouraging the use of recyclable bags, and
prohibiting retailers from providing customers with plastic bags unless they are (i)
durable with handles, (ii) at least 2.25 mils thick, and (Hi) specifically designed and
manufactured for multiple use.
134
The City Attorney called attention to the predatory lending practices, emphasizing
that local governments must retain the authority to regulate the location and number of
payday lending institutions, and the State should limit the effective interest rates and
fees charged on loans to 36 percent; and legal advertising whereby the City and its
citizens expend tens of thousands of dollars annually to publish legal ads in
newspapers, as required by various Sate laws for various types of notices, indicating
that State law should be changed to permit some of these notices to be given by the
Internet or by radio or television, in order to reduce costs or the required number of
publication of such ads should be reduced.
(For full text, see copy of presentation on file in the City Clerk's Office.)
Following discussion regarding the issues cited by the City Attorney, School
Board Trustee Vaught shared three items for legislation as requested by the Roanoke
City Public Schools, as set forth below:
School Start Date - The City's School Board should be authorized to set
its school calendar so that the first day students are required to attend
school shall be no earlier than two weeks prior to Labor Day.
Education Funding - The State has a constitutional duty to meet its
education funding ,obligations. The City supports full funding of state
education programs including the Standards of Quality, incentive,
categorical, and school facilities programs. The City opposes changes in
methodology and changes in the division of financial responsibility that
result in a shift of funding responsibility from the state to localities. As an
example, the City opposes the elimination or decrease of state funding for
state mandated benefits for school employees. The state should consider
alternatives to generate additional funds to fulfill the constitutional
commitment to education. Alternatives could include raising the sales tax
or decreasing the amount of funding for the personal property tax
exemption program.
The City opposes policies that lower state contributions to education under
the Standards of Quality or other programs, but do nothing to address the
cost of meeting the requirements in the Standards of Accreditation and
Standards of Learning. The state should not continue to maintain and
increase educational requirements while at the same time decreasing
state funding.
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Virginia High School League - The Virginia High School League (VHSL) is
an important and influential part of the Virginia educational system. As
such, City Council and Roanoke City Public Schools (RCPS) believe it is
important that the oversight and organizational structure of the VHSL be
examined to ensure its mission, activities and decision-making processes
are consistent with those of the State Department of Education and
supportive of all Virginia school districts and the unique characteristics
therein.
(See copy of 2011 Roanoke City Public Schools Legislative Program on file in the City
Clerk's Office.)
In connection with the Virginia High School League, Chairman Carson stated that
consideration of legislation was needed to govern oversight in order to ensure that its
mission is carried out. Indepth discussion also centered on the school start date.
There being no further discussion, the Chairman of the School Board declared
the joint meeting adjourned at 10:17 a.m.
There being no further discussion, the Mayor declared the meeting in recess at
10:17 a.m.
At 10:28 a.m., the Mayor reconvened the informal session for the following
briefings:
BRIEFINGS:
Budqet for Outcomes:
The City Manager shared information regarding the following:
Budqetinq for Outcomes Process
./ Set priorities and draft priority statements
./ Establish priority teams
./ Refine priority statements and create strategy maps
· Create request for results document
· Offer development
· Offer review and first ranking
· Announce the price of government
. Second ranking
· Budget committee review and feedback
· Recommendations to Council
136
Terminoloqy
. Causal factor - an important contributor to an outcome
. Outcome - the desired result
. Indicator - high level measure of performance
. Measure - expression documenting how an indicator will be quantified
I
I 'Outcomes
Priority
Priority Statement
~ .. ~ -Outcomes
~ Causal Causal J
Factor Factor
o
I-Outcomes
~ Causal Causal
Factor Factor \ ,
.. '-I-Outcomes
i~ ~ ~ ~ ~ ~ ~~ ~ ~ ~ ~~~i~~~?~~~ ~ ~~ ~ ~ ~ ~~ ~ ~J
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PRIORITY TEAMS
Team Leaders
Economy - Bob Bengtson
Education - Sheila Umberger
Good Government - Jane Conlin
Human Services - Ken Cronin
Infrastructure - Tom Carr
Livability - David Hoback
Safety - Steve Buschor
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I
Priorities and Statements - Auqust 30. 2010
· Economy:- Make Roanoke a thriving, business-friendly community that
encourages prosperity and job opportunities.
· Education - Improve student performance and graduation rates through
proper results - driven school funding that encourages greater value
through shared services and community involvement.
. Good Government - Provide efficient, responsible and open government
to well serve our citizens.
. Human Services - Roanoke is a carinq community that provides a social
safety net while encouraqinq self-sufficiency...
. Infrastructure - Work to maintain and create good city services for a clean,
safe and sound infrastructure.
· Quality of Life - Create a positive quality of life for all city residents by
making Roanoke an attractive, vibrant city in which to live, work and play.
· Safety - Ensure that citizens' emergency safety needs are promptly met
and promote ongoing safe/livable neighborhoods.
I
Assure oommunity safety needs are met
and promote a safe and desirable
region.
City of Roanoke
Priorities
~'f'~ ~E',"~
Cultivate a thriving business
environment and innovative
workforce opportunities to ensure
the prosperity of our oommunity.
,
Education
Foster an environment for
lifelong learning 'Nhich
encompasses cradle to
career and be~nd through
shared services and
community involvement
Enhance Roanoke's
exceptional vitality as an
attractive, diverse, culturally
inclusive, vibrant and active city
in which to live, work and play.
Livability
GoD
Maintain and build quality
infrastructure that supports
healthy residential
neighborhoods, successful
commercial areas, and
accessible publicfacilities
and amenities.
Infrastructure Government
~ Human ~
...... Services l--/
Provide effective government
which maximizes resources
to ensure an open,
responsive, and innovative
service to the community
Foster a caring community
that utilizes a regional and
collaborative approach which
encourages self-sufficiency
'NIlile providing a social
safety net to citizens 'NIlen
they are most vulnerable
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138
I
Economy
Cultivate a thriving business environment and innovative workforce opportunities to
ensure the prosperity of our community,
-Job Growth
-Job Opportunity
Awareness
-Retain & Attract People
-Higher Wage Jobs
-Responsive
Government Processes
-Regional Partnering
.Premiere Business
Environment
-Increased Attractions &
Tourism
Human ..
Capital Asset
Investment Development
o
.Strategic Programming
-Vibrant Places
-University Collaboration
-Information Accessibility
.Brand Awareness &
Effective Marketing
oTr.'usted Leadership
.Confident & Consistent
Direction
Education
Foster an environment for lifelong learnIng which encompasses cradle to career
and beyond through shared services and community involvement.
'Children ready for
schooling/formallearning
-Families & community
value & support learning
Business Asset
Developme~promotion
:- - u u u -- - - ~~~~t~r-g- - - - - - - - -- - ui
: .TaxBase :
"'Iet..lOOGIOw\tJ
I .AverageWage
I .commercial 8< Indulirial Real Estate Markel
:_ ~~~~et_~ ~r~~_ ~~_~~s_ _ _ _ _ _ _ __ u _ _ J
EM, --
L 'I Support of
earning .
S h I R d' K-12 AcademiC
C 00 ea mess Programs
Adult
. _. u u. _ _ _ _ _ _ _ _ _ ~.e:~!.~i.~!ln..........
~
.Phonological Awareness Literacy Screenings (PALS)
scores
'Accredited schools
'Graduationrates
'Adulllearning opportunities
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-Successful students
-Families & community
value & support learning
.Productive & educated
citizenry
'A skilled workforce
-Lifelong learning
opportunities
-Families & community
value & support learning
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Good Government
Provide effective government which maximizes resources to ensure open, responsive,
and innovative service to the community.
High "Efficient &
Performing Effective
Employees Operations
-Excellent Customer
Service
.Engaged & Innovative
'High Morale
'Highly Competent, Well-
Trained Staff
-Broad Vision
'Approachable &
Accessible
-Inspiring
-Results Oriented
o
.Effectively Managed
Resources
-Compliance
-Streamlined Processes
-Accessible
'Best Practices
-Accurate Accounting
. Transparency
-Efficient Fiscal
Operations
-Effective Fiscal Planning
& Budgeting
Human Services
Foster a caring community that utilizes a regional and collaborative approach
which encourages self-sufficiency while providing a social safety net to citizens
when they are most vulnerable,
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.Promote Healthy and
Safe Neighborhoods
.Promote Positive Youth
Development
.prevent Poverty
. Promote Self-
Sufficiency
.PubliC Awareness and
Education
'Service Delivery
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Effective Responsible
Leadership Financial
~anagement
,----------------------------------,
: ~ :
: 'Customer Satisfaction SlIVey Results :
: 'Professional Recognitions/Awards :
: 'Employee Retention/Recruitment
: 'Financial Performance
'Use of Online Services
: oLocallRegional Collaboration :
~ ~~~~~I~~l~~~ ~~~_~~~_ _ _ _ _ _ _ _ _ _ _ _ J
..
Accessibility Caring
to services..community
~
-Citizen survey results
oSocio-economic and quality of life trends
-Meeling regulatory and legal obligations
.Sufficient capacity to reduce demand
. Early Identification
-Family Involvement!
Holistic Approach
-Integrate Citizens into
So~iety
oOeinstitutionalization
-Empowerment
. Involvement
. Foster positive adult
relationships
139
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Infrastructure
Maintain and build quality infrastructure that supports healthy residential
neighborhoods, successful commercial areas, and accessible public facilities and
amenities.
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-Functional-
Planning/Design
'Safe and Well
Maintained
'Multimodal
-Regionalism
'Safe and Well
Mai ntained
-Attractive Streetscape
.Plan Implementation
'Adequate Storm Water
Systems
'Collaboration &
Communication
..
/ Transportation
Environment
o
-Clean Air, Land and
Water
-Sustainability
-Stewardship
-Conservation
-Regionalism
Technology,
Neighborhood Buildings and
Improvement......... EqUiPmen~
r----------~------------,
: ~ :
, ,
Valued, ..
Engaged & Attractive
Informed Community
Community
Quality A 'b'!'t
Am 't' ccessl II y
enlles ..
I rid icators:
'Community and Neighborhood Desirability
oCommunty Engag€fT\ent
'Community Satisfaction
'Participation in Community Activities,
Events and Exhibits
D
'Accessibility (Proximity /
Maintenance)
'Functional (Useable /
R..iable / Accessible)
'Enduring (High Quality)
'Sustainability
Livability
Enhance Roanoke's exceptional vitality as an attractive, diverse, culturally
inclusive, vibrant and active city in which to live, work and play.
-Community involvement
.Active neighborhoods
'Public-private
partnerships
'Personal enrichment
-Effective communication
thru diverse media
-Diverse offering of
cultural events and
exhibits
-Recreational
opportunities
'Vibrant neighborhoods
and healthy business
districts
-Maintain natural
environment and unique
assets
" aMeeting Regulations/Legal Mandates
: .Citizen Survey Results
: .Environmental Trends
: .Proactively evaluate and maintain infrastructure ,
-----------------------------------------
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'Safe, clean and
attractively maintained
community
.Home ownership
'Zoning, land use and
codes compliance
'Compatible design and
well-maintained
structures
-Safe, accessible,
bicycle and pedestrian
friendly
-Public transportation
'Regional connectivity
.Convenience of public
services
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Safety
Assure community safety needs are met and promote a safe and desirable region.
'Strategic planning
'Social safety programs
in neighborhoods &
commercial areas
'Hazard mitigation
through design,
technology, and
infrastructure
..
-Reasonable response
times
-Offender accountability
.Proactive risk
assessment & resolution
Prevention
Responsiveness
D
'Compliance with
national regulations &
standards
'Implementation of
environmentally
sustainable practices
-Community involvement
in strategic planning
Quality
Standards
,---,--
Communication
'Effective emergency
warning system
.Knowledgeable staff
-Community awareness,
education, interaction
Indicators:
oAccreditabon
I .jnsurallC6 Services OffICe (JSO) rating
.Performance standards
.Customer surveys
, .Crime rates ,
l-=~u~__~.f__~ope~~ los~ ~.~_:~~_~~~_~.~. ~.~.~.~.~.....l
(For full text, see copy of presentation on file in the City Clerk's Office.)
Mr. Morrill discussed the next steps to develop requests for results:
o Questions and feedback from Council
o Revisions to Strategy Maps
o Team Development of Requests for Results
o Training - Offer Development and System
o Offer Development and Submission
o Priority Team Reviews and Rankings (Two Rounds)
o Setting the Price of Government
o Budget Committee Review
o Recommendations to City Council
As set forth below are several comments/suggestions offered by the Mayor and
Members of Council:
o Include the A YP as an indicator as part of the Education priority and statement.
o Include the School Board as part of the Education Team and extend an invitation
to the Board to become a part of the process in order to insure buy in.
o Include Virginia Tech Biomedical Center, Virginia Western Community College,
Higher Education Center, and Total Action Against Poverty as part of the
Education Team.
o Include an indicator to gauge performances of the schools' finest students or
struggling students.
o Constitutional Officers should have representation
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o Regionalism with human services and safety
o Citizen survey indicator may be same as previous years, not accurate
o Need more diversity in downtown
o Serious consideration of cameras as a prevention in connection with safety.
There being no additional comments by the Council, the briefing was received
and filed.
Financial Policies (Follow UP Final Recommendations - Reserve Policies/Debt Policy):
The Director of Finance gave the following overview regarding recommendations
to adopt comprehensive Reserve and Debt Management Policies and to modify
guidance for refunding of debt to establish greater flexibility yet assure prudent fiscal
management:
Reserve Recommendations October 7th
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. Fold,Budget Stabilization Reserve into Undesignated
. Undesig[1ated fund balance 10% of budget
. Risk management reserve:
. 25% self-insured c1aims_
. 10% fully insured pr~iums
. $1M additional catastropn'ic
. Budget stabilization reserve re-established at 2% of budget
. Incremental additional fu~ding of .1 % to .2% until reserves fully
)u!:].ded -. .
. Retain Economic & Community Development Reserve
. Use three year period for reserve replenishment
. Review policy biannually
.~.:
RQAJ'lQ~E,:
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Reserve Recommendations November 1st
. Fold Budget"Stabilization Reserve into Undesignated
. Undesignated Fund Balance 10% of budget
Risk Management Reserve:
. 25%""'self-insured claims
. 10% fully insured premiums
. $1 M additional catastrophic:
Incremental additional f~nciing of ,1 % to .2% ($250,000 to $500,000)
until those two reserves ~\Jlly;funded but not later than FY 2016
. Once revenues return to peak level as adjusted for CPI and tax rate
increases, establish an .Ecbnomic Downtum/Budget Stabilization
Reserve up to 5% of budget by dedicating funding of 10% anticipated
1~9B~evenue growth ", ,
,,',"-Incremental funding dedicated to reserves in any given year will not
exceed greater of ,1 % revenue growth or $500,000
Retain Economic & Community Development Reserve
Use three year period for reserve replenishment
. Review policy biannually
Red font indicates revisions to recommendations
tr=~~'1
'~9..61'i91<~1
Reserve Example
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. It istime for fiscal 2015 budget prep
. Unde~ignated Fund Balance is 10%
· Risk Management Reserve still needs $.5M
. Revenues are beyond'peak level with local revenue
growth of $8M exl5ected
. .;r;,
. Reserve funding would be $800,000 (10% of $8M)
arl~ "Yould be allocated as follows:
, ~/-.:>$500,000 toward fundi~g of the Risk Management Reserve
- $300,000 toward funding of the Economic Downturn
Reserve
~.....,./-
r~
~-
~~!
~~:
R9~.!'J.oJS~i
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Debt Recommendations October 7th
. Reduce the allowable ratio of net debt to assessed value to 4%
from 5% \
. Modify our assessed value ratio such as to include not only real
estate but also per~onal property and public service corporation
tax
. Increase the required p.rincipal payment within ten years from
50% to 60% .;';..--"
. Strive to fund 1 0% CIP. using cash
. Remove investment components from debt policy and place in
separate investment policy
. Agd ynderwriter selection to debt policy
'~7Ad(fsections to address short-term borrowing and lease
financing -
. Modify guidance for refundin~ of debt to establish greater
r/;:o;;;;;;~~~;~~~:~~~;~~;;;:~:;' ~i
. assessed value ratio of 4% or less using only real estate !~Q~NQKEi
r/
Other Policy Recommendations
OC,tober 7th and November 1 st
. Adopt comprehensive Reserve and Debt
Management Policies
Strive to fund 10% CIP using cash
. Remove investment;E:omponents from debt policy
"......
and place in separ~t~investment policy
. Add underwriter selection to debt policy
. Add sections to add\ess short-term borrowing and
,:,.Iease financing
. Modify guidance for refunding of debt to establish
_ greater flexibility yet assure prudent fiscal
management
Irgd
,R9!\NQK.E
Following comments by the Council, the briefing was received and filed.
Capital Improvement Proqram (CIP) Overview:
As set forth below, Sherman M. Stovall, Assistant City Manager for Operations,
and the Director of Finance presented overviews of completed projects and projects in
the current CIP, as well as a schedule for planned bond issuance and debt service
funding; and the Director of Finance reviewed planned future debt and shared goals for
reducing reliance on debt, as well as funding needs not in the CIP and funding requests
for schools:
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Briefing Focus
o Begin planning for new five year cycle
o Overview of completed projects
o Overview of projects in current CIP
o Questions/requests for information
Not Requesting Council To Make Decisions
Completed Projects
o High School Facility Improvements - $119.2 million
o Fire - EMS Facilities Improvements - $13.4 million
o Civic Center - $19.9 million
o Police Facilities - $19.5 million
o Library Facilities - $4.3 million
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Priority Areas
o Good Government
o Human Services
o Infrastructure
o Safety
o Education
o Economy/Job Development
o Livability/Quality of Life
Library Master Plan
o Planned Proiect Activities
o Construction of a full-service branch on Peters Creek Road
o Renovation of an existinq branch or development of a storefront
branch
Riverside Centre for Research and Technology Phase I
o Planned Project Activities
o Land Assembly
o Demolition of the Virginia Scrap Iron Metal site
o Planned expenditures - $4.4 million
o Prior Year Spending - $24.9 million
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Roanoke River Flood Reduction
o Planned Project Activities
o Bench cut construction from Hannah Court to Bridge Street
o Pedestrian Bridge linking Wasena Park to Hannah Court
o Bench cut construction near Aerial Way and Peters Creek Road
o Planned Expenditures - $280,499.00
o All required funding appropriated
o Prior Year Spending - $23.2 million
146
Parks and Recreation Master Plan
o Planned Project Activities
o Master Plan totals $74.9 million and includes:
· Community recreation center
· Signature park - Rivers Edge/Reserve Avenue
· Signature park - Mill Mountain
· Neighborhood park improvements
· New park in northwest community
· Recreational development at Carvins Cove
· Implement Washington Park Master Plan
o Planned Expenditures - $6.4 milllion
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Elmwood Park Amphitheater
o Planned Project Activities
o Construction of a 5,000 seat outdoor amphitheater
o Planned Expenditures - $14.2 million
Greenways and Trails
o Planned Project Activities
o Continued development of greenway and trail projects
o Planned Expenditures - $4.4 million
School Enerqy
o Planned Project Activities
o HVAC, lighting and plumbing improvements at Monterey,
Morningside, Preston Park, and Westside elementary schools
o Planned Expenditures - $1,110,000.00
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Neiqhborhood Storm Drain Proqram
o Planned Project Activities
o Planned Expenditures - $172,558.00
o Funding available will only support minor maintenance
o Identified funding need - $58.9 million
Bridqe Maintenance. Repair. and Renovation
o Planned Project Activities
o Small Maintenance Projects
o Repair and Renovation Proiects
o Planned Expenditures - $5.4 million
Curb, Gutter, and Sidewalks
o Planned Proiect Activities
o Projects in Hurt Park 'neiqhborhood usinq ARRA funds and City-
wide projects based on need
o Planned Expenditures - $3.3 million
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Streetscape Projects
o Planed Project Activities
o Improvements to 6th Street between Marshall Avenue and
Campbell Avenue
o Downtown Project - To be identified
o Planned Expenditures - $797,834.00
VDOT Hiqhway Proiects
o Planned Project Activities
o 10th Street I mprovements Phase I and II
o Corridor Improvements on Hershberqer Road
o 13th Street and Hollins Road
o Intersection Improvements (various locations)
o Oranqe Avenue to urban 6 Lanes
o Planned Expenditures - $3.1 million
Market Building Renovations
o Planned Proiect Activities
o Renovation of interior, replacement of aging utility infrastructure,
and improved streetscape surrounding the building
o Planned Expenditures - $7.4 million
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800 MHz Diqital Radio Conversion
o Planned Project Activities
o Conversion of analoq radio infrastructure to diqital
o Planned Expenditures - $6.3 million
Financial Application Integration
o Install new release of Advantaqe Accountinq System
o Tax and Treasury System
o Planned Expenditures - $1.7 million
Other - Capital Contributions
o Center in the Square
o Science Museum
o Harrison Museum
o YMCA Expansion
SUMMARY - PLANNED BOND ISSUANCE
I
FY 2012
o Library Master Plan - $800.000.00
o Parks and Recreation Master Plan - $4.200.000.00
o Amphitheater Desiqn - $1.200.000.00
o Curb. Gutter. Sidewalks - $1.000.000.00
o Diqital Radio - $4.108.000.00
147
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FY 2013
o Library Master Plan - $10.442,000.00
o Parks and Recreation Master Plan - $2,000,000.00
o Curb. Gutter, Sidewalks - $1.250.000.00
o Bridqe Renovation - $1,250,000.00
FY 2014
o Library Master Plan - $2,750,000.00
o Amphitheater Construction - $13,000.000.00
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Debt Service Funding
· Accumulated debt service funding is sufficient for
currently planned debt issuance
Excess Debt
Fiscal Debt Service Projected Debt Service
Year Funding Service Funding
2012 $23,356,000 $22,151,000 $1,205,000
2013 23,356,000 22,816,000 540,000
2014 23,356,000 23,356,000 -
2015 23,356,000 20,529,317 2,826,683
27
I
Ratio of Debt Service to General and School
Fund Expenditures (10%)
(Reflects Issuance of Planned Future Debt)
Net Debt Service as a % of Expenditures
""I
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.,,~ ~
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Policy
;:::':"(~;":f:l'""h'";~: c"mp"~~:"'A"""'::::"~1 F>e~O: ,m.lJ;OW lOU" lOll' lOU' 2014"
"'..' 0.'" "'",~..,",Iu;l.."'f.."~~or1inl dobt, ""h.. plV"'''' lor1l1. W..tern V'I"" W.ter A"'tJo,rv.h<l Plrkln,f"',," (;'" o.l ..,or"...
llIA"um..ll'l"pIIndl"'OI"'''''' In PI lOll &. IOH,~"I",,,,,n ~ PfIOllonG2l'1t1l.r..tte,
l2IAD"m" bond ....."'. 0' SlIM" Plll,$1~,9'SMI' FYll &. S1 S.7SM in Plt4
28
I
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Ratio of Net Bonded Debt to
Assessed Value of Taxable Property
(Reflects Issuance of Planned Future Debt)
Overall Net Debt to Total Assessed Value
'0' I
'~] ."
t'"
,oJ
,J
,~I
oj
Current policy
'.0"- '" '"'
,..
.- " .- " '" ).5%
" ." ,,,
.- ~ A_ 'A
f- - - ,,-
- e.- - I- - 1-1 --
- - - - l- e.- -
- - - -
Proposed policy
mID
2005 2~ ~7 2~ 2~ lOW' 2011" 2012' IOU' 20~' 2015"
.DobttoR..I&.....V(Cu"u'Polcyl .Dob'toR..IEi....,...r..,,,.I.I>dP"blcSe'"io:.COf""f....".y(~cQ"',,..nd.dPoIi:.1
'Prejecte<:l
SCLJ"'es:CitycfRca""~ancllt'eCOmpleh&n!I'"eAnnuoIF'''''rcial Repcrts,FYce-og
Note: Net DeblexclL.des u~-'oLJppo'llrg debt, s<.<:hu paylMnlS fo'theWestem Virgin.. Wale' AUmntyam Pa""Illle'lhe C~yof Roaroke
(1)AssumesrealestateAVgrcWlhof1.8%lnFY2010, 1.3% grcl'llhm FY 2011. 0'1; gfOWlh In FY2012 & FY2013, arcl1% lhe_lie,
A..crnesp.ersc...lanclpubllcservocecorpo",loon<ema,nflal
12)As,umesbonclis'La;ceofS12M'nFY12,S14~MlnFY13&$15.75MinFY14
29
Reduction of Aggregate Debt Within Ten Years
(Reflects Issuance of Planned Future Debt)
Net Debt Retirement in 10 years
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"""1
""" I
50.0% r
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oo.""L
"".I
"",,[
,,,,,L
~ ~ ~ ~ ~ ~. mI" ~ m~ ~
SCUfCK: Cilyof Roano... COmp..he....i.e Annw.1 Finarcial Reports, FYOs..oo
Note: Net Debt e~cl""" seff~uppol'\iog debt n,<;h as payments fe'tho Western Virginia Water Aulr.orrty ard Parkir>;l forthe City of Rea...,...
(l)Auurnes bord iUl.Ilrceof$12M in FY '2, S'4.045M jn FY 13. $16,75M in FY 14
- Current policy
- - - - - - - - -
- I-- - I-- -
- I-- - I-- -
- - - - - - - - - -
- - - ,- - - - - - -
- - - - - 1- - - - -
- - - - - - 1- - - -
-- -,- - - - - - - - -
_ ProFX>sed policy
30
At this point, Mayor Bowers left the meeting (1 :25 p.m.)
"
Goal- Reduce Reliance on Debt
o Develop plan to budget more recurring cash funding for capital
projects
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Fundinq Needs Not In CIP
o Library Master Plan
o Parks and Recreation Master Plan
o Neiqhborhood Storm Drain Proqram
o Bridqe Maintenance. Repair and Renovation
o Curb. Gutter and Sidewalks
o Streetscape Proiects
o Courthouse Expansion
o Market Garaqe
149
150
Funding Request - Schools
o Request of $5 million per year for capital maintenance through
FY2015
o Identified HV AC and Automated Control Projects
o Identified Plumbing Projects
o Estimated cost of $4 million to $7 million for each school
Fundinq Needs Not In CIP - Civic Facilities
o Priority 1 - $3.460.000.00
o Priority 2 - $2.210.000.00
o Priority 3 - $3.818.000.00
Project Priorities ,
o Library Master Plan
o Civic Facilities
o School Capital Maintenance
o Market Garage
o Courthouse Expansion
o Parks and Recreation Master Plan
o Neighborhood Storm Drains
o Bridge Maintenance, Repair and Renovation
o Curb, Gutter, Sidewalks
o Streetscape Projects
o VDOT Highway Projects
(For full text, see copy of document on file in the City Clerk's Office.)
Below are comments from the dialogue regarding the capital improvements
program update:
o An appropriate time for indepth discussion of amphitheater
o Greenways - $6 million needed to complete project
o Railroad land for possible rails and trails
o Additional information on Transportation Museum
o Timeline for immediate needs (Funding Request for Schools)
o Reconsideration of Library Branch
o Revisit stormwater fees in spring 2011
o Seek regional approach for stormwater management
o Opportunity for possible private/public partnership for greenways
~
There being no further comments, the Vice-Mayor declared the meeting in recess
at 1 :42 p.m., to be reconvened at 2:00 p.m., in the Council Chamber Room 450, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
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At 2:00 p.m., the Council Meeting convened in the Council Chamber, Room 450,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen,
David B. Trinkle, William D. Bestpitch, Rafael E. Ferris and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by the Reverend Jeff D. Wilson, Pastor, Huntington
Court United Methodist Church.
The Posting of the Colors and Pledge of Allegiance to the Flag of the United
States of America was led by students of the Junior ROTC from Patrick Henry High and
William Fleming High Schools.
PRESENTATION AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT-VETERANS: Council Member Bestpitch
offered the following resolution in honor of the Roanoke Valley Veterans Council and its
donation of flags to the City:
(#38989-110110) A RESOLUTION paying tribute to the Roanoke Valley
Veterans Council and its donation of one hundred flags in preparation for the Virginia's
Veterans Parade on November 6, 2010.
(For full text of resolution, see Resolution Book No. 74, page 492.)
Council Member Bestpitch moved the adoption of Resolution No. 38989-110110.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor
Bowers-7.
NAYS: None-O.
The Mayor presented a ceremonial copy of Resolution No. 38989-110110 to Dan
Karnes, Lieutenant Colonel, United States Army (Retired), President, Roanoke Valley
Veterans Association.
152
PROCLAMATIONS-VETERANS: The Mayor declared Thursday, November 11,
2010, as Veterans Day 2010.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
The Mayor presented a ceremonial copy of proclamation to Dan Karnes,
Lieutenant Colonel, United States Army (Retired), President, Roanoke Valley Veterans
Association.
SISTER CITIES-ART: Mayor Bowers presented Honorary Citizenship
Certificates to participants representing Roanoke's seven Sister Cities in the Arts
Council of the Blue Ridge ArtView, Roanoke Valley Sister Cities International Art Show.
ACTS OF ACKNOWLEDGEMENT-CITY EMPLOYEES: Council Member
William D. Bestpitch presented to a Certificate of Appreciation Plaque to the City
Manager in recognition of City employees in honor of City Appreciation Day on
October 21,2010, from Jeffrey Campbell, President, Old Southwest, Inc.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
COMPLAINTS-BUSES: Josephine Hutcheson appeared before the Council and
expressed concern with regard to the changes in Valley Metro bus stops. She
suggested that the bus drivers provide explanations to the passengers regarding the
changes in the bus stops.
The City Manager offered the following three reasons why scheduled stops were
important:
. Safety - people can be injured when the bus stops at a non-safe curb.
. System Procedure - multiple routes depend on the timeliness of each
other to keep the stops on schedule so that passengers will not miss
their connections.
. Traffic flow - traffic can be delayed if too many unscheduled stops are
made.
Council Member Bestpitch suggested that citizens submit information to GRTC
Board advising of specific locations where bus stops should be established so that
Valley Metro may be aware of said concerns.
Mayor Bowers asked that Carl Palmer, General Manager, Valley Metro, submit
an oral report to the Council regarding the number of complaints received regarding the
issue of changes in certain bus stops.
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CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
BLUE RIDGE BEHAVIORAL HEAL THCARE-COMMITTEES: A communication
from Tim Steller, Executive Director, Blue Ridge Behavioral Healthcare, requesting that
Council ratify the reappointment of Dana Barnes Lee as an at-large member of the
Board of Directors, for a term ending December 31, 2013, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Rosen moved that Council concur in the request as above
described. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor
Bowers-7.
NAYS: None-O.
EASEMENTS-STREETS-ROANOKE RIVER FLOOD REDUCTION PROJECT:
A communication from the City Manager requesting that Council schedule a public
hearing for Monday, November 15, 2010, at 7:00 p.m., or as soon thereafter as the
matter may be heard, to grant a conveyance of an easement on City-owned property to
Verizon for bench cuts along Aerial Way Drive, S. W., in connection with the Roanoke
River Flood Reduction Project, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Rosen moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor
Bowers-7.
NAYS: None-O.
154
OATHS OF OFFICE-ECONOMIC DEVELOPMENT AUTHORITY-HOUSING
AUTHORITY-AIRPORT-TOWING ADVISORY BOARD: Reports of qualification of the
following individuals were before the Council:
Boreham B. Johnson as a Director of the Economic Development Authority for a
term commencing October 21,2010, and ending October 20,2014;
Timothy A. Witten as a Commissioner of the Roanoke Redevelopment and
Housing Authority for a term of office ending August 31,2014;
Cynthia D. Lawrence as a City representative of the Roanoke Regional Airport
Commission to fill the unexpired term of James M. Turner, Jr., ending March 9,
2011; and
Samuel Roman as a member of the Towing Advisory Board to fill the unexpired
term of James Fazio ending October 31,2012.
Council Member Rosen moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Lea and adopted by the following
vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
EVENTZONE-SPECIAL EVENTS: Larry Landolt, Executive Director, EventZone,
gave a brief report regarding the festivals and events for 2010. He highlighted the
following information:
Festival in the Park
. 2010 41st Year
. 42,000 individuals attended
. Concerts featured national artists, with top 30 music hits
Party in the Park
. Record attendance in 2010
. Donated over $11,000 to 5 non-profit organizations
. Partnered with downtown restaurants for post festival eating
. Nominated for Best Concert Series by the North Carolina Beach Music
Association Awards for 2010
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St. Patrick's Dav Celebration
· 12,000 individuals attended
· Declared the busiest day in downtown Roanoke
EventZone
· EventZone will pay over $30,000 in meals, admissions, and State sales taxes
· Vendors who participate in festivals will contribute over $50,000 in City and
State taxes
· 30% of individuals attending Festival in the Park, St. Patrick's Day
Celebration and the SunTrust Big Lick Blues Festival are from outside the
Roanoke Valley
Henry Street Festival
· Suffered poor weather conditions
. Overall a success
He indicated that Celtic Crossroads will perform twice at the Mill Mountain
Theater on March 12, 2011, which brings a new component to the St. Patrick's Day
Celebration, and a free admission concert series also will be held on Wednesday nights
in Market Square.
(For full text, see copy of 2010 State of Festivals and Events Report and written
comments on file in the City Clerk's Office.)
Council Member Bestpitch advised that Fork in the City, being an EventZone
partner, provides a discount for post Party in the Park eating, adding that he and his
wife enjoyed attending the many downtown festivals.
At this point, Vice-Mayor Trinkle left the meeting (3:00 p.m.)
Council Member Rosen expressed appreciation to EventZone for their efforts and
asked that all festivals be kept in downtown in order to benefit the many businesses in
the area.
Mayor Bowers advised that he would be meeting with Mr. Landolt to discuss
development of an additional festival or celebration for Virginia Traditional Music.
Without objection by the Council, the Mayor advised that the remarks would be
received and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
156
ITEMS RECOMMENDED FOR ACTION:
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DOMESTIC VIOLENCE-GRANTS-TOTAL ACTION AGAINST POVERTY-
POLICE: The City Manager submitted a written communication recommending
acceptance of an Office on Violence Against Women Safe Havens Supervised Visitation
and Safe Exchange Continuation Grant from the Department of Justice; and
authorization to continue the sub-grant agreement with Total Action Against Poverty in
connection therewith.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
(#38990-110110) A RESOLUTION authorizing acceptance of the Safe Havens:
Supervised Visitation and Safe Exchange Grant Program grant from the United States
Department of Justice, Office on Violence Against Women, in the amount of
$350,000.00, and authorizing execution of the sub-grant agreement between the City
and Total Action Against Poverty in Roanoke Valley ("TAP") to continue the services the
grant will enable, and any additional documents required to accept the grant.
(For full text of resolution, see Resolution Book No. 74, page 493.)
Council Member Price moved the adoption of Resolution No. 38990-110110. I
The motion was seconded by Council Member Lea.
Inasmuch as he currently serves as a member of the Total Action Against
Poverty, Council Member Rosen advised that he would be abstaining.
Council Member Ferris inquired if the grant funding involved Sabrina's Place on
Day Avenue, noting that he has an interest in a limited partnership for the building which
receives rental payments for Sabrina's Place; whereupon, R. Brian Townsend, Assistant
City Manager for Community Development, responded in the affirmative, adding that the
grant includes funding for staff and rental payments for the facility.
Based upon the above information, the Mayor asked if the City Manager wished
to continue the matter until the next Council Meeting; whereupon, the City Attorney
explained that four affirmative votes from Council were needed to pass the resolution,
but not the budget ordinance. He pointed out that the budget ordinance could be
amended and placed on its first reading by deleting the waiver to dispense with the
second reading and brought back for its second and final reading at the next Council
meeting on November 15.
Although he serves as a member of the Board of Directors, Council Member I
Rosen noted that he would vote in this instance even though he does not have a legal
conflict of interest.
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Without objection by the Council, the matter was tabled until such time
verification could be sought to confirm Council Member Ferris' inquiry.
Having tabled the abovementioned matter until such time a response could be
provided, the matter was removed from the table by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
R. Brian Townsend, Assistant City Manager for Community Development,
advised that the grant will provide funding for staff and rental payments for Sabrina's
Place.
There being no further discussion, Resolution No. 38990-110110 was adopted by
the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch and Mayor Bowers-5.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.) (Council Member Ferris abstained from voting due to
a conflict of interest.)
Council Member Price offered the following budget ordinance:
(#38991-110110) AN ORDINANCE to appropriate funding from the federal
government of the Safe Havens Supervised Visitation and Safe Exchange Continuation
Grant, amending and reordaining certain sections of the 2010-2011 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 494.)
Council Member Price moved the adoption of Budget Ordinance No. 38991-
110110. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch and Mayor Bowers-5.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.) (Council Member Ferris abstained from voting due to
a conflict of interest.)
158
GRANTS-WESTERN VIRGINIA WORKFORCE-BUDGET: The City Manager
submitted a written communication recommending acceptance and appropriation of
funds for the Western Virginia Workforce Development Board Workforce Investment Act
Programs-Regional Cooperation Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following resolutio!1:
(#38992-110110) A RESOLUTION accepting the Western Virginia Workforce
Development Board Workforce Investment Act grant in the amount of $30,000.00, and
authorizing the City Manager to execute the requisite documents necessary to accept
the funding. '
(For full text of resolution, see Resolution Book No. 74, page 495.)
Council Member Rosen moved the adoption of Resolution No. 38992-110110.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
Council Member Rosen offered the following budget ordinance:
(#38993-110110) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Workforce Investment Act FY11 Regional
Cooperation Grant, amending and reordaining certain sections of the 2010-2011 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 496.)
Council Member Rosen moved the adoption of Budget Ordinance No. 38993-
110110. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
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GRANTS-BUDGET-WESTERN VIRGINIA WORKFORCE: The City Manager
submitted a written communication recommending acceptance and appropriation of
funds for the Western Virginia Workforce Development Board Workforce Investment Act
Programs - Exemplary Performance Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
(#38994~110110) A RESOLUTION accepting the Western Virginia Workforce
Development Board Workforce Investment Act grant in the amount of $10,000.00, and
authorizing the City Manager to execute the requisite documents necessary to accept
the funding.
(For full text of resolution, see Resolution Book No. 74, page 497.)
Council Member Lea moved the adoption of Resolution No. 38994-110110. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
Council Member Lea offered the following budget ordinance:
(#38995-110110) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Workforce Investment Act FY11 Exemplary
Performance Grant, amending and reordaining certain sections of the 2010-2011 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 498.)
Council Member Lea moved the adoption of Budget Ordinance No. 38995-
110110. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
160
GRANTS-TOTAL ACTION AGAINST POVERTY: The City Manager submitted a
written communication recommending execution of Amendment NO.2 to the FY 2009
CDBG and HOME-funded Agreement with Total Action Against Poverty in order to allow
time for additional housing development in the Hurt Park area.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
(#38996-110110) A RESOLUTION authorizing the appropriate City officials to
execute, upon certain terms and conditions, Amendment No. 2 to the FY 2009
Community Development Block Grant ("CDBG") and HOME Investment Partnerships
Program ("HOME") Subgrant Agreement with Total Action Against Poverty in Roanoke
Valley ("TAP") for housing activities in the City's Hurt Park neighborhood.
(For full text of resolution, see Resolution Book No. 74, page 499.)
Council Member Lea moved the adoption of Resolution No. 38996-110110. The
motion was seconded by Council Members Bestpitch and Price and adopted by the
following vote:
AYES: Council Members Lea, Price, Bestpitch, Ferris and Mayor Bowers-5.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.) (Council Member Rosen abstained from voting
inasmuch as he serves as a member of the Total Action Against Poverty Board of
Directors.)
GRANTS-EQUIPMENT: The City Manager submitted a written communication
recommending appropriation of funds in connection with certain technology projects.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following budget ordinance:
(#38997-110110) AN ORDINANCE to appropriate funding from the Department
of Technology Retained Earnings to various Department of Technology projects,
amending and reordaining certain sections of the 2010-2011 Department of Technology
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 500.)
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Council Member Lea moved the adoption of Budget Ordinance No. 38997-
110110. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
COMMENTS BY CITY MANAGER:
The City 'Manager reported that the Roanoke Valley Convention and Visitors
Bureau would be hosting 25 journalists for a regional media tour of the Roanoke area--
the tour being conducted from October 30 to November 3, 2010, and the journalists
staying at The Hotel Roanoke. He also pointed out that this was a great opportunity for
the City to be showcased. In addition, he announced that the City was holding an IT
Fair today and reminded the Council that Roanoke had been named a Leading Digital
City for the last nine years, noting that the event was being held on the third floor of
Municipal North from 11 :00 a.m. to 4:00 p.m., to allow certain City departments to
display some of their technology.
At the Mayor's request, Mr. Morrill offered an update on Police Officer A. P.
Gregware, who was injured in an accident early on Sunday morning during a police
chase. He reported that the officer lost control of his police vehicle which struck a
vacant house on Fairfax Avenue in the northwest section of the City. He stated that the
officer was trapped inside the vehicle, but was rescued by Police Lieutenant William
Babb. Mr. Morrill explained that Officer Gregware was treated and released from the
hospital with no life threatening injuries.
In addition, the City Manager asked Solid Waste Manager Skip Decker to give
Council an update on the City's 2010 Leaf Collection Program.
Mr. Decker said information about 2010 Leaf Collection Program was mailed to
residents on Friday, October 29, adding that copies would be delivered to city libraries,
home centers and hardware stores throughout the City. Additionally, he reported that
information also had been posted about the Leaf Collection Program on the City's
homepage and Solid Waste Management Division's webpage, as well as posting
messages about leaf collection on Twitter and Facebook.
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Also, reemphasized that the City's 853-2000 number has a special message I
about leaf collection, as well as contact information for the physically challenged citizens
who need assistance with raking and bagging leaves. Furthermore, he said
Neighborhood Services Coordinator Bob Clement distributed information to
neighborhood leaders and is working with the leaders to enlist volunteers to assist.
Mr. Decker pointed out that Solid Waste Management staff has been fielding
calls from citizens complaining that stores were charging citizens $3.00 - $4.00 for a
pack of five bags, adding that City staff's research found that the bags sold for $1.83 to
$1.99. He pointed out that on the off weeks when the City would not be collecting
leaves, residents may place up to six plastic bags filled with leaves and/or trash as bulk
at the curb. However, he explained that raking loose leaves to the curb was not
permitted, and homeowners would be fined for a violation of the City Code. He
remarked that if the City had to remove the loose leaves, the homeowner would be
charged an administrative fee as well as the cost of a private contractor.
Mr. Decker noted that the official date for leaf collection was November 15, 2010,
adding that the City would review the schedule if necessary due to the late falling of
leaves in October.
CITY ATTORNEY:
PAYDAY LENDING-LAWS: The City Attorney submitted a written report I
requesting that the Governor and General Assembly take action to prevent exploitative
payday lending practices in the Commonwealth.
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#38998-110110) A RESOLUTION requesting that the Governor and General
Assembly take action to prevent exploitative payday lending practices in the
Commonwealth of Virginia.
(For full text of resolution, see Resolution Book No. 74, page 501.)
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Council Member Rosen moved the adoption of Resolution No. 38998-110110.
The motion was seconded by Council Members Price and Lea.
Council Member Price noted that the Council adopted a similar resolution in 2007
and she was saddened that again in 2010 similar problems with payday lending still
existed. She explained that the proposed resolution also will helps military personnel as
they return to civilian life by providing a cap on the percent of interest to repay on the I
loan. In closing, she emphasized need to increase the public's awareness of the danger
of using payday lending institutions.
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Council Member Lea concurred in the comments of Council Member Price and
expressed his frustration that the Governor and General Assembly have been slow to
take action regarding the issue and that payday lending institutions continue to
maneuver around the law.
The City Attorney interjected that educating the public was the best proactive
measure that could be done with regard to predatory lending practices, adding that the
General Assembly will have to tighten the laws surrounding predatory lending in
Virginia.
There being no additional comments by the Council Members, Resolution No.
38998-110110 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
DRUGS-LEGISLATIVE: The City Attorney submitted a written report.
recommending that the General Assembly make illegal the sale or use of products
containing synthetic cannabinoids.
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#38999-110110) A RESOLUTION requesting that the General Assembly adopt
legislation making the sale or use of products containing synthetic cannabinoids illegal
in the Commonwealth of Virginia.
(For full text of resolution, see Resolution Book No. 74, page 502.)
Council Member Rosen moved the adoption of Resolution No. 38999-110110.
The motion was seconded by Council Member Price.
Council Member Lea noted that Roanoke County also adopted a legislative
request for the 2011 Session of the Virginia General Assembly to declare "spice" and
synthetic cannabinoids illegal in the Commonwealth of Virginia.
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There being no additional comments by the Council Members, Resolution No.
38999-11010 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
DIRECTOR OF FINANCE:
FINANCIAL REPORT: The Director of Finance submitted a written report
recommending revisions to certain financial policies.
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#39000-110110) A RESOLUTION adopting certain new Reserve and Debt
Management Policies for the City, and repealing certain related current policies.
(For full text of resolution, see Resolution Book No. 74, page 503.)
Council Member Rosen moved the adoption of Resolution No. 39000-110110.
The motion was seconded by Council Members Lea and Price.
Mayor Bowers commented on the four key reserves including what he calls the
"catastrophe fund", noting that the fund was not at the recommended capacity to assist
the City in the case of a serious catastrophe. He added that the "rainy day fund"
recommended by bond consultants was only to be used in the case of another
economic downturn; the risk management fund is to ensure coverage of operations of
the City of Roanoke as well as workman's compensation for employees; and the
economic development fund is to provide initiatives and incentives to bring business to
the City.
There being no further comments by the Council Members, Resolution No.
39000-110110 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
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Council Member Rosen offered the following budget ordinance:
(#39001-110110) AN ORDINANCE amending Chapter 2, Administration, Article
VIII, Finance Generally, of the Code of the City of Roanoke (1979), as amended, by
repealing 92-188.1, Reserve for self-insured liabilities; and dispensing with the second
reading by title paragraph of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 504.)
Council Member Rosen moved the adoption of Ordinance No. 39001-110110.
The motion was seconded by Council Members Lea and Price and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
STATE HIGHWAYS-FIFTH PLANNING DISTRICT: Council Member Lea offered
the following resolution supporting and endorsing the Route 419 Corridor Plan; and
encouraging the City Manager to work with the Metropolitan Policy Organization (MPO),
Virginia Department of Transportation (VDOT), and other localities to implement the
recommendations outlined in the plan:
(#39002-110110) A RESOLUTION supporting and endorsing the Route 419
Corridor Plan (March 2010) as a guide to the installation and improvement of public
infrastructure within the Route 419 planning area.
, (For full text of resolution, see Resolution Book No. 74, page 505.)
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Council Member Lea moved the adoption of Resolution No. 39002-110110. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
MOTION AND MISCELLANEOUS BUSINESS:
POLlCE-CELEBRA TIONS-CITY EMPLOYEES: Mayor Bowers reminded
everyone about the reception in honor of Chris Perkins, the City's newest Police Chief,
at 5:00 p.m., at the Roanoke Civic Center.
REGIONALISM: Council Member Lea announced the State of the County
Address on November 5, 2010 at 7:30 a.m., at the Green Ridge Park Recreation
Center.
At 3:47 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 450, fourth floor, Noel C. Taylor
Municipal Building.
At 4:03 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Bowers presiding and all Members of the Council in attendance, with the exception of
Vice-Mayor Trinkle.
OATHS OF OFFICE-COMMITTEES-HUMAN SERVICES: The Mayor called
attention to the expiration of the four-year term of office of Pamela Kestner-Chappelear
as a member of the Human Services Advisory Board ending November 30, 2010;
whereupon, he opened the floor for nominations.
Council Member Price placed in nomination the name of Pamela Kestner-
Chappelear.
There being no further nominations, Ms. Chappelear was reappointed as a
member of the Human Services Advisory Board for a term of four years ending
November 30,2014, by the following vote:
FOR MS. CHAPPELEAR: Council Members Lea, Price, Rosen, Bestpitch, Ferris
and Mayor Bowers~6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
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OATHS OF OFFICE-PLANNING COMMISSION: The Mayor called attention to
the expiration of the four-year term of office of Angela S. Penn as a member of the City
Planning Commission ending December 31, 2010; whereupon, he opened the floor for
nominations.
Council Member Price placed in nomination the name of Angela S. Penn.
There being no further nominations, Ms. Penn was reappointed as a member of
the City Planning Commission Board for a term of four years ending December 31,
2014, by the following vote:
FOR MS. PENN: Council Members Lea, Price, Rosen, Bestpitch, Ferris and
Mayor Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
OATHS OF OFFICE-ROANOKE VALLEY RESOURCE AUTHORITY: The
Mayor called attention to the expiration of the three-year term of office of Robert K.
Bengtson as a City representative of the Roanoke Valley Resource Authority ending
December 31,2010; whereupon, he opened the floor for nominations.
Council Member Price placed in nomination the name of Robert K. Bengtson.
There being no further nominations, Mr. Bengtson was reappointed as a City
representative of the Roanoke Valley Resources Authority for a term of three years
ending December 31,2013, by the following vote:
FOR MR. BENGTSON: Council Members Lea, Price, Rosen, Bestpitch, Ferris
and Mayor Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
OATHS OF OFFICE-BOARD OF ZONING APPEALS: The Mayor called
attention to the expiration of the three-year terms of office of Drew H. Kepley and
Kermit E. Hale as members of the Board of Zoning Appeals ending December 31,2010;
whereupon, he opened the floor for nominations.
Council Member Price placed in nomination the name of Drew H. Kepley.
168
There being no further nominations, Mr. Kepley was reappointed as a member of
the Board of Zoning Appeals for a term of three years ending December 31, 2013, by
the following vote:
FOR MR. KEPLEY: Council Members Lea, Price, Rosen, Bestpitch, Ferris and
Mayor Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
OATHS OF OFFICE-LOCAL BOARD OF BUILDING CODE APPEALS: The
Mayor called attention to a vacancy on the Local Board of Building Code Appeals
created by the expiration of the five-year term of office of Reginald P. Church on
September 30, 2010; whereupon, he opened the floor for nominations.
Council Member Price placed in nomination the name of William L. Holland.
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There being no further nominations, Mr. Holland was appointed as a llJember of
the Local Board of Building Code Appeals for a term ending September 30, 2015, by the
following vote:
FOR MR. HOLLAND: Council Members Lea, Price, Rosen, Bestpitch, Ferris and I
Mayor Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
OATHS OF OFFICE-BLUE RIDGE BEHAVIORAL HEAL THCARE: The Mayor
called attention to the three-year term of office of Vincent G. Dabney as a member of
the Blue Ridge Behavioral Healthcare, Board of Directors, on December 31, 2010;
whereupon, he opened the floor for nominations.
Council Member Price placed in nomination the name of Vincent G. Dabney.
There being no further nominations, Mr. Dabney was reappointed as a member
of the Blue Ridge Behavioral Healthcare, Board of Directors, for a term of three years
ending December 31, 2013, by the following vote:
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FOR MR. DABNEY: Council Members Lea, Price, Rosen, Bestpitch, Ferris and
Mayor Bowers-6.
(Vice-Mayor Trinkle was absent.)
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. COUNCIL: With the respect to the Closed Meeting just concluded, Council
Member Price moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
There being no further business, the Mayor declared the meeting adjourned at
4:05 p.m.
APPROVED
ATTEST:
~~..~~
City Clerk
Sl:>Q~
David A. Bowers
Mayor
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November 15, 2010
I
ROANOKE CITY COUNCIL-REGULAR SESSION
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
November 15, 2010, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration. Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, Reaular Meetinas, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 38872-070610
adopted by the Council on Tuesday, July 6, 2010.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. I
Moon, City Clerk.
The Invocation was delivered by The Reverend James L. Armentrout, Pastor,
St. Marks Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
ANNOUNCEMENTS:
Mayor Bowers announced that the Roanoke City Council will host its Annual
Volunteer Reception at the Taubman Museum of Art on Tuesday, November 16 at
4:00 p.m., and that the 2010 Citizen of the Year will be announced at the event.
Additionally, he reminded the public that the Grandin Road Parade will be held on
Saturday, November 20 at 11 :00 a.m., and that anyone can participate.
PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation I
or report to Council.
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TRAFFIC-SCHOOLS: Susan Burnett expressed concerns about safety problems
caused by traffic that exceeds the speed limit on Overland Road, S. W., near James
Madison Middle School. She asked that the issue be reviewed; giving thought to
installing speed bumps and possibly increasing police patrol to monitor the area when
children are going to and from the schools.
Council Member Ferris inquired if bike lane markings were drawn on the street;
whereupon, Ms. Burnett replied no.
There being no additional comments, Mayor Bowers expressed appreciation to
Ms. Burnett for her concerns and referred the remarks to the City Manager for review,
response and report to Council.
YOUTH-POLICE: Stark Jones appeared before the Council regarding the Teen
Party Ordinance that was adopted by the Council last year. He requested that the City
Code be amended to require the presence of one off duty police officer at each teen
party instead of two officers since his business could not afford two officers.
Mayor Bowers referred Mr. Jones' remarks to the City Manager for review,
response and report to Council.
(See response from City Manager dated December 3, 2010, on file in the City
Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of Council held on Monday,
September 20,2010; and Thursday, October 7,2010, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Rosen moved that Council dispense with the reading of the
minutes and approve as recorded. The motion was seconded by Vice-Mayor Trinkle
and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers-7.
NAYS: Nqne-O.
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LEASE-ORVIS COMPANY: A communication from the City Manager requesting
that Council schedule a public hearing for Monday, December 6, 2010, at 2:00 p.m., to
consider the lease renewal of Orvis Company, Inc., for retail space in the Center in the
Square Parking Garage, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Rosen moved that Council concur in the request as above
described. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers-7.
NAYS: None-O.
ELECTORAL BOARD-ELECTIONS: A communication from F. Gordon Hancock,
Secretary, Roanoke City Electoral Board, transmitting an Abstract of Votes cast in the
General and Special Elections held in the City of Roanoke on Tuesday, November 2,
2010, was before the body.
(See communication and copy of Abstract of Votes on file in the City Clerk's Office.)
Council Member Rosen moved that the Abstract of Votes be received and filed.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers-7.
NAYS: None-O.
ROANOKE VALLEY RESOURCE AUTHORITY-BLUE RIDGE BEHAVIORAL
HEAL THCARE-LOCAL BOARD OF BUILDING CODE APPEALS: Reports of
qualification of the following individuals were before the Council:
Robert K. Bengtson as a City representative of the Roanoke
Valley Resource Authority for a term of three-years ending
December 31, 2013;
Vincent G. Dabney as a City representative to the Blue
Ridge Behavioral Healthcare, Board of Directors, for a term
of three-years ending December 31,2013; and
William C. Holland as a member of the Local Board of
Building Code Appeals for a term ending September 30,
2015.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
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Council Member Rosen moved that the reports of qualification be received and
filed. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
GRANTS-HAZARDOUS SUBSTANCE-BUDGET: The City Manager submitted a
written communication recommending acceptance and execution of the United States
Environmental Protection Agency (EPA) Brownfield Assessment Hazardous Substance
Grant to fund environmental investigations of brownfield properties within the City.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#39003-111510) A RESOLUTION authorizing the acceptance of a U.S.
Environmental Protection Agency (EPA) Brownfield Assessment Grant (hazardous
substances) to fund environmental investigations of brownfield properties within the City
of Roanoke that are suspected of being contaminated by hazardous substances;
approving and ratifying the execution of a Cooperative Agreement between the City
and the EPA and authorizing the City Manager to implement, administer, and enforce
such Agreement; and authorizing the City Manager to execute any necessary additional
documents, to provide additional information, and to take any necessary actions to
receive, implement, and administer such Assessment Grant, upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 74, page 506.)
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Vice-Mayor Trinkle moved the adoption of Resolution No. 39003-111510. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers-7.
NAYS: None-O.
Vice-Mayor Trinkle offered the following budget ordinance:
(#39004-111510) AN ORDINANCE to appropriate funding from the Federal
Government for the Environmental Protection Agency Brownfield Assessment
Hazardous Substance Grant, amending and reordaining certain sections of the 2010-
2011 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 507.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 39004-111510.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers- 7.
NAYS: None-O.
POLlCE-GRANTS-BUDGET: The City Manager submitted a written
communication recommending acceptance and appropriation of funds in connection
with the United States Marshals Service Grant to be used by the Police Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#39005-111510) A RESOLUTION authorizing acceptance of funds awarded to
the Roanoke City Police Department by the United States Marshals Service, and
authorizing execution of any and all necessary documents to accept the funds.
(For full text of resolution, see Resolution Book No. 74, page 508.)
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Council Member Ferris moved the adoption of Resolution No. 39005-111510.
The motion was seconded by Council Member Bestpitch and Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers-7.
NAYS: None-O.
Council Member Ferris offered the following budget ordinance:
(#39006-111510) AN ORDINANCE to appropriate funding from the United
States Marshals Service for the U.S. Marshals District Fugitive Task Force, amending
and reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 509.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39006-
111510. The motion was seconded by Council Member Bestpitch and Vice-Mayor
Trinkle and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers-7.
NAYS: None-O.
COMMENTS BY CITY MANAGER:
The City Manager shared that the renovations were proceeding on the inside of
the Market Building, and that a wrap was being installed around the fence, on the
perimeter of the building. He encouraged citizens to go to the City's website for updates
and photos of the construction work. In addition, Mr. Morrill announced that the City
was moving away from print publications and, as a result, a new communications
strategy had been launched using e-articles-selected news and feature stories about
City happenings-which were now available on the City's website. He further stated
that printed versions of said articles were posted on display kiosks at each of the City's
six library locations, and that periodic reminders would be sent via MyRoanoke when
e-articles and kiosk articles were updated.
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He also announced that the last five months for the Roanoke Valley Convention I
& Visitors Bureau (CVB) have been their most successful on record, with staff booking
seven Valley-wide meetings for the Roanoke area, which will have a direct impact of
more than $12 million. Furthermore, he shared that the CVB had been awarded
$25,000.00 in grant funding from the Commonwealth of Virginia for marketing efforts,
and $25,000.00 grant funding through the Virginia Tourism Corporation to promote the
region. He added two weeks ago, the Convention and Visitors Bureau hosted 25
journalists from around the country, and the journalists were overwhelmed with
Roanoke and could not believe the types of assets the City has. He mentioned that the
citizens take for granted the place where they live, and need to take opportunities to be
ambassadors for the City of Roanoke.
At this point, the City Manager asked Skip Decker, Manager of Solid Waste
Management to provide Council with ongoing communication about the City's 2010 Leaf
Collection Program.
Mr. Decker brought a sample of the brown paper bags that residents are required
to use for leaf collection. He shared that the City kicked off its 2010 Leaf Collection
Program this week, and that one of the questions frequently asked is "Do you have to
seal the bag?" He answered by saying no, adding that most bags have a line at the top
to indicate where to stop filling the bag. He remarked that flyers about the Leaf
Collection Program were posted at public libraries and home centers throughout the I
City.
Furthermore, he reminded the public that the best alternative to raking was to
mulch mow leaves. In addition, he said he had spoken with the City's Neighborhood
Coordinator Bob Clement and the City is matching elderly residents with volunteers for
assistance with raking/bagging leaves.
Since the leaves were falling later than usual this time of year, Council Member
Bestpitch questioned whether the leaf collection schedule should "be extended;
whereupon, Mr. Decker replied that City staff will monitor the situation.
Council Member Bestpitch also suggested that Mr. Decker speak about "America
Recycles Day" and offer suggestions on how to increase recycling.
Mr. Decker said that he recently attended a Virginia Recycling Association
meeting in Charlottesville, where it was announced that this was the first year that every
community in the Commonwealth made its recycling goal, adding that the Solid Waste
Management Division continues to report a 45 percent recycle rate for the City of
Roanoke.
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He also reminded the public that wrapping paper (except foil), gift boxes, and
ribbon could be recycled and encouraged citizens to use a clear bag to collect the paper
and set it out for collection. Finally, he announced that next week, trash would be
collected one day early due to the Thanksgiving Holiday.
Council Member Ferris asked if an item had the recycle logo on the package
could it be recycled; whereupon, Mr. Decker answered in the affirmative, adding that the
City could only collect #1 and #2 plastics.
Council Member Rosen shared that there was an Internet service called Green
Dimes where you could opt to have 90 percent of your bulk mail reduced for a fee, and
urged citizens to check it out.
Mr. Morrill added to his comments that Roanoke was now the second City in
Virginia and the first in Western Virginia to partner with Earth Aid, an organization which
offers an online service to monitor your energy use. He explained that citizens could go
to www.earthaid.net. insert their address, and receive a monthly report on how they
compared to last year's energy use and the community's usage as a whole. In addition,
he said there were incentives where you can earn points and that the City was working
to get local vendors on board so citizens could redeem their points for coupons as they
reduce their energy usage,
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Price offered the following budget ordinance:
(#39007-111510) AN ORDINANCE to appropriate funding from the Federal
government and local match for various educational programs, amending and
reordaining certain sections of the 2010-2011 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 509.)
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Council Member Price moved the adoption of Budget Ordinance No. 39007-
111510. The motion was seconded by Council Member Rosen and adopted by the
following vote:
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AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers-7.
NAYS: None-O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
CITY EMPLOYEES-HOLIDAY: Council Member Bestpitch suggested that
Council consider passing an ordinance to allow an additional day of paid leave for City
employees on Monday, December 27,2010, adding that no salary increases were given I
this year and this is a way to show employee appreciation.
Council Member Price added that she was in full support of the additional day off
and hoped it would convey to the employees their importance to the City.
At 2:48 p.m., the Mayor declared the meeting in recess until 7:00 p.m., in the City
Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building.
At 7:04 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk (arrived late); and Cecelia T. Webb, Assistant Deputy City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
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The Pledge of Allegiance to the Flag of the United States of America was led by
Cub Scout Pack 1, First Presbyterian Church.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT-YOUTH: The Mayor recognized Kay
Poindexter, Physical Education Teacher, Stonewall Jackson, Middle School, who was
inducted into the Sports Hall of Fame on Saturday, September 18, 2010; and presented
her with a City gift.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 15,2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
a request of Roanoke Valley SPCA to permanently vacate, discontinue and close a
10-foot alley between Baldwin Avenue and Light Street, N. E., adjoining properties
bearing Official Tax Nos. 3210505 through 3210516, and 3210518 through 3210527,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, October 29, and Friday, November 5,2010.
(See publisher's affidavit on filein the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the request, with the land being conveyed at a cost of $2,533.00, subject to the
following proffered conditions:
The applicant shall submit a subdivision plant to the Agent for the
Planning Commission, receive all required approvals of, and record the
plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat
shall combine all properties which would otherwise dispose of the land
within the right-of-way to be vacated in a manner consistent with law, and
retain appropriate easements for the installation and maintenance of any
and all existing utilities that may be located within the right-of-way,
including the right of ingress and egress.
Upon meeting all other conditions to the granting of the application, the
applicant shall deliver a certified copy of said ordinance for recordation to
the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in
the name of the City of Roanoke, Virginia, as Grantor, and in the name of
the petitioner, and the names of any other parties in interest who may so
request, as Grantees. The applicant shall pay such fees and charges as
are required by the Clerk to effect such recordation.
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Upon recording a certified copy of such ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file with
the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
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If the above conditions have not been met within a period of one year from
the date of adoption of this ordinance, then such ordinance shall be null
and void with no further action by City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#39008-111510) AN ORDINANCE permanently vacating, discontinuing and
closing a certain public right-of-way in the City of Roanoke, as more particularly
described hereinafter; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 511.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 39008-111510. The
motion was seconded by Council Members Lea and Rosen.
The Mayor inquired if there were persons present wishing to speak on the I
closure. There being none, he declared the public hearing closed.
William M. Watson, Jr., Executive Director, appeared in support of the alley
closure.
There being no questions and/or comments by the Council Members, Ordinance
No. 39008-111510 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers-7.
NAYS: None-O.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 15,2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
a request of the City of Roanoke to permanently vacate, discontinue, and close 0.1070
acres of right-of-way on the western side of Aviation Drive, N. W., varying in width up to
approximately 25 feet and extending across the existing entrance to the Roanoke
Regional Airport from approximately 90 feet south of the entrance to approximately 150
feet north of the entrance, the matter was before the body.
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Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, October 29, and Friday, November 5,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the closure subject to the following conditions:
The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record the plat with the
Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine
all properties which would otherwise dispose of the land within the right-of-
way to be vacated in a manner consistent with law, and retain appropriate
easements for the installation and maintenance of any and all existing
utilities that may be located within the right-of-way, including the right of
ingress and egress.
Upon meeting all other conditions to the granting of the application, the
applicant shall deliver a certified copy of this ordinance for recordation to
the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in
the name of the City of Roanoke, Virginia, as Grantor, and in the name of
the petitioner, and the names of any other parties in interest who may so
request, as Grantees. The applicant shall pay such fees and charges as
are required by the Clerk to effect such recordation.
Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file with
the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
If the above conditions have not been met within a period of one year from
the date of adoption of this ordinance, then such ordinance shall be null
and void with no further action by City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
(#39009-111510) AN ORDINANCE permanently vacating, discontinuing and
closing a certain public right-of-way in the City of Roanoke, as more particularly
described hereinafter; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 514.)
182
The Mayor inquired if there were persons present wishing to speak on the
closure. There being none, he declared the public hearing closed.
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Council Member Ferris moved the adoption of Ordinance No. 39009-111510.
The motion was seconded by Council Members Lea and Bestpitch.
There being no questions and/or comments by the Council Members, Ordinance
No. 39009-111510 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers- 7.
NAYS: None-O.
ROANOKE RIVER FLOOD REDUCTION-VERIZON-EASEMENTS: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Monday, November 15,2010, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on a proposal of the City of Roanoke to grant an easement, with an approximate
width of 10 feet and an approximate length of 352.26 feet, across City-owned property
identified by Official Tax Map No. 5210711, located at 3527 Aerial Way Drive, to
Verizon Virginia Inc., in order for Verizon Virginia Inc., to relocate a communication
system to perform the benchcuts needed in connection with the Roanoke River Flood I
Reduction Project Benchcuts 36 and 44 along Aerial Way Drive, the matter was before
the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, November 5,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending execution
of the deed of easement to Verizon Virginia, Inc., subject to approval as to form by the
City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following ordinance:
(#39010-111510) AN ORDINANCE authorizing the conveyance of a 10-foot
wide by 352.26-foot long above ground and underground utility easement across City-
owned property located at 3527 Aerial Way Drive, S. W., designated as Tax Map No.
5210711 R, to Verizon Virginia Inc., upon certain terms and conditions; and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 516.)
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Council Member Lea moved the adoption of Ordinance No. 39010-111510. The
motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present wishing to speak on the matter.
There being none, he declared the public hearing closed.
Vice-Mayor Trinkle inquired if the easement was above or underground and if it
would interfere with the greenway; whereupon, R. Brian Townsend, Assistant City
Manager responded that the easement was primarily underground and plat only
indicated the width; however, he would have records reviewed and report back to the
Council prior to the end of the meeting.
Without objection by the Council, the Mayor advised that the matter would be
tabled until the question could be answered.
Having tabled the abovementioned matter until such time a response could be
provided, the matter was removed from the table by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers-7.
NAYS: None-O.
Sherman M. Stovall, Assistant City Manager for Operations reported that
according to the Engineering Department, the conveyance would not have an impact on
the greenway.
There being no further discussion, Resolution No. 39010-111510 was adopted by
the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers-7.
NAYS: None-O.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 15, 2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
a request of Frederick W. Thomas, Jr., that property located at the intersection of Keagy
Road and Crestmoor Drive, S. W., bearing Official Tax No. 5140201, be rezoned from
R-12, Residential Single Family District, to MX, Mixed Use District, subject to certain
proffered conditions, for the purpose of developing the property for general and
professional offices and/or medical offices, the matter was before the body.
184
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, October 29,2010, and Friday, November 5,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
)
The Planning Commission submitted a written report recommending denial of the
rezoning, noting that the 'application to rezone Official Tax No. 5140201 from R-12,
Residential Single-Family, to MX, Mixed Use, was inconsistent with the Greater Deyerle
Neighborhood Plan; and the proposed layout of the site furthered the development
forms encouraged by the design principles of Vision 2001-2020 by locating buildings
close to the frontage, de-emphasizing parking areas, and providing pedestrian
accommodations.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
(#39011-111510) AN ORDINANCE to amend ~ 36.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City,
subject to certain conditions proffered by the applicant; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 517.)
Council Member Ferris moved the adoption of Ordinance No. 39011-111510.
The motion was seconded by Council Member Rosen.
Frederick W. Thomas, Jr., appeared before the Council in support of his petition.
Mr. Thomas shared information with the Council regarding the proposed rezoning
for the corner of Keagy Road and Crestmoor Drive, S. W.
(For full text, see copy of document on file in the City Clerk's Office.)
The Mayor inquired if there were persons present wishing to speak on the
rezoning; whereupon, the following individuals spoke in support or opposition of the
rezoning:
Lee Wilhelm appeared before the Council in support of a medical building
on the site.
Bob Caudle appeared before the Council in opposition of the request and
urged the Council to support the recommendation of the City Planning
Commission.
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Clif Shick appeared before the Council in support of the rezoning request,
citing revenue for the City.
Ed Bowers appeared before the Council in support of the rezoning
request, noting that the proposed facility would blend in with the
community.
Joel Shepherd appeared before the Council in support of the rezoning and
suggested that the Council support the process that was already in place,
which would generate a revenue stream.
Chris Nelson appeared before the Council in support of the rezoning,
commenting that the development would blend with residential
neighborhood, and urged the Council to allow the project to proceed.
Michael Howdyshell appeared before the Council in support of the
rezoning request.
Chris Banta appeared before the Council in support of the rezoning.
Jamie and Matthew Borden appeared before the Council in support of the
rezoning request.
John Merkwan appeared before the Council in opposition of the rezoning
request.
Fred Thomas appeared before the Council in support of the rezoning
request, stating that the rental property supports long range plan.
Braxton Naff appeared before the Council in opposition of the rezoning
request, indicating that the neighborhood organization was also not in
favor of the rezoning request.
Lynn Hall appeared before the Council in support of the petitioner's
rezoning request.
Roger Elkin appeared before the Council and spoke on the domino effect.
Stuart Fuller appeared before the Council in support of the rezoning
request.
There being no further speakers, the Mayor declared the public hearing closed.
186
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers-7.
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Following extensive dialogue regarding the rezoning petition, Ordinance No.
39011-111510 was adopted by the following vote:
NAYS: None-a.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
There being no further business to come before the Council, the Mayor declared
the meeting adjourned at 8:37 p.m.
APPROVED
ATTEST:
~m:rn~
Stephanie M. Moon, CMC [
City Clerk
~~WM"""'" -
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
December 6,2010
9:00 a.m.
The Council of the City of Roanoke met in joint session with the Roanoke
Regional Airport Commission on Monday, December 6, 2010, at 9:00 a.m., in Room
159, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
with Mayor David A. Bowers and Chairman H. Odell "Fuzzy" Minnix presiding, pursuant
to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Reaular Meetinas, Code of the City of Roanoke (1979), as amended, pursuant
to Resolution No. 38872-070610 adopted by the Council on Tuesday, July 6,2010.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D.
Bestpitch, Rafael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A.
Bowers-7.
ABSENT: None-a.
ROANOKE REGIONAL AIRPORT COMMISSION PRESENT: John E. Dooley,
Cynthia D. Lawrence, Bittle W. Porterfield, III, Vic Stewart, and Chairman H. Odell
"Fuzzy" Minnix-5.
ABSENT: None-a.
OTHERS PRESENT: Representing the City of Roanoke: Christopher P. Morrill,
City Manager; William M. Hackworth, City Attorney; Ann H. Shawver, Director of
Finance; and Stephanie M. Moon, City Clerk. Representing the Roanoke Regional
Airport Commission: Jacqueline Shuck, Executive Director, Roanoke Regional Airport;
and Cathy Pendleton, Secretary to the Commission.
The Mayor and Chairman Minnix declared the existence of a quorum.
The Mayor welcomed everyone to the meeting and the following items were
discussed: '
188
Storm Water Utility Fees
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. Chairman Minnix expressed concern about the financial impact on the airport of
paying storm water fees, and asked if the Airport staff could be involved with the
development of the proposed fees since it would likely be assessed one of the highest
fees in the City of Roanoke. He questioned the difference between storm water runoff
from streets and storm water runoff from runways, tarmacs, parking lots, etc., adding
that he could not understand how one infrastructure would be exempt from the fee and
not the other.
Mr. Minnix further stated that the Airport was willing to make changes, such as
increasing the size of holding ponds and constructing parking lots differently in order to
receive credits toward reducing their storm water fee assessments.
Vice-Mayor Trinkle reported that sooner or later something is going to have to be
done regarding storm water and he agreed significant credits should be given to those
individuals and businesses that were doing the right thing to reduce runoff.
Council Member Ferris commented on a regional approach to storm water
management, noting that surrounding localities should be included in discussions
regarding the matter.
Council Member Rosen suggested that a closer look be taken at the best I
practices currently in place in larger localities since the storm water utility fee issue
could put the City in a competitive disadvantage with surrounding localities.
Vice-Mayor Trinkle interjected that the Roanoke Valley Alleghany Regional Storm
Water Commission has been working with surrounding areas.
The City Manager remarked that City staff would update the Council on the best
practices process, adding that a regional approach was being studied.
Future of the Smart Way Bus
Chairman Minnix inquired about the Smart Way Bus and its future; whereupon,
Sherman M. Stovall, Assistant City Manager for Operations, responded that the service
was viable and that the City would continue its operation, even though it was not self-
sufficient, it was subsidized by the City of Roanoke and the New River Valley.
Council Member Price asked about ridership on the Smart Way Bus; whereupon,
Mr. Stovall reported that there were 14,500 riders during the previous year.
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Snow/lce Removal on Hershberqer/Aviation Drive Flyover
Chairman Minnix emphasized the importance of snow/ice removal on the
Hershberger Road/Aviation Drive f1yover, and requested that the Airport be a priority for
snow removal. He pointed out that the f1yover was one of the first places to ice in times
of inclement weather. Mr. Stovall assured the Commission that the Airport was a major
priority, and emphasized that attention would be given to the f1yover.
Use of Runway Protection Zone in Coniunction with the Countryside Property
Jacqueline Shuck, Executive Director of Roanoke Regional Airport, highlighted
the following information on the Runway Protection Zone in conjunction with the
Countryside Property:
An RPZ is a ~Created for the
Protection of People and Property on the
Ground
1. FAA Advisory Circular 150/5300-13 CHG 14
11/1/2008
212. RUNWA Y PROTECTION ZONE (RPZJ. TI-,e PFTs
func.tion i~; II:' '2nl-IClnc,s- fhe r.'rot,~.(";tjc'n of people Clnd
proQertv on il-I'~ grouncL This is ocllle\'6'eJ tI-lrough
eiri:,ort c,v"/ner control ,:,ver F:PZs. :31_lcrl CI)!9Iir,:..1 incllJ.:J,.::s
cleClrir~lq F:PZ (Irel:]S kind r"ilClint.::ininq iher-n cJecri of
iI-I': ,:,rnr)ClTi ble Objt?i:-ts cWld ClctjVjtj,=,,;~ C::':Jntr,:d is I
prefer"ablv '3'),:'~'rcised throUh1rl the acquisition of
sufficient prOfJed'/ inTerest in tile RPZ.
2. FAA Airport Improvement Program Handbook
June 28,2005 Order 5100.38C
5'31. OBJECTS Ii~ F.:UI'.IWI\Y PF:OTECTIO/-j ZOI'JE. The
rtJlI\V'JY pr.:.teciion z,:,ne (F.:PZ) is (In oreo off the runv'/O\I
end /0 enr,once the pr'oteciio:x) 01 people on,j properly
on tr-lr3 grol)nd and to nlinirnize aircraft dC1rn0~le ifCln
<::tirplanewcls to inadvertenfly leove Ihe 0(:-11)01 rt.ln\"voy'
environment. See Por(19raprl 7e(2 os vvell os Sponsor
,.8.ssurClnces 20 ond 21.
190
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(See copy of presentation on file in the City Clerk's Office.)
Vice-Mayor Trinkle inquired about any remaining properties needing to be
acquired in the Runway Protection Zone (RPZ); whereupon, Ms. Shuck responded that
the remaining properties were privately owned. He then questioned if the RPZ could be
used as athletic fields, greenways, wetlands. Ms. Shuck explained that the FAA do not
support any type of assembly in the runway protection zone, adding that golf courses
were no longer acceptable, and with regard to wetlands, they encourage wildlife which
could increase the risk of aircraft bird strikes.
Access to Runway
The Mayor questioned the use of jetways by passengers, as well as luggage
oftentimes being carried up or down the stairs when boarding or debarking a plane. He
suggested the installation C?f a single, reversible escalator. Ms. Shuck responded that
there is a problem when two planes are using the same gate at the same time, adding
that although the airlines pay rent on the jetways, some airlines use turbo-prop planes,
which cannot be used with the current bridges.
Service and Fares Compared to Lynchbura ReQional Airport
Ms. Shuck presented the following data regarding service and fares compared to
Lynchburg Regional Airport, as well as the number and types of flights available at
Roanoke Regional Airport; and she commented on Lynchburg's separation of service by
Delta and the effects felt by said airport regarding loss of passengers.
192
Comparing the Airports
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Roanoke RegionQJ~
Airport
Lynchburg ~egiona~
Airport
t..Jonstop Access to 7 airline 11Ubs~
Nonstop l\CC0SS to 2 oirline hubs
* Reduction to 1 on 1/4/20 I I
~~egional Atfiliot8s of 3 rnojor airlines
1,248 Clvoilable depa/ling seo1s daily
* Seasonal ,eduction to 1,148 on
1/4/2011
r~eoional Affiliates 01 2 lJlojO! airlines
* Reduction to 10,-,1/4/2011
Year to date total passengers: 522,695
350 llvailoblo deporling seots daily
* Reduction to 287 011 1/4/2011
Average Roundtrip Airfare: $411.88""
Yeor to dale 10101 pClSS01lgeJs: 156.421
26 depOIlules daily
* Seasonal reduction 1024 on
1/4/2011
Aveloge Roundtrip Airlole: $401.33"
7 departures daily
* Reduclion 106011 1/4/2011
.. Does not include Allegiant Air service to Orlando/Sanford, FL or Tampa/St. Petersburg, Fl
.... Source: United States Department of Transportation, 12 month statistics ending Second Quarter 2010
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A Comparison of Airports in Region Shows that
Roanoke Compares Favorably with Similar Sized
Cities
Average Roundtrip Fare
, Greensboro $401
Charlottesville $436
Charleston, WV $409
Tri Cities, TN $481
Chattanooga, TN $411
Huntsville, AL $484
Savannah, GA $420
Charlotte, NC $368
~Source: United States Department of Transportation, year ending June 2010
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Mayor Bowers asked the slides depicting one stop destinations be shared with
the City's Department of Economic Development.
Vice-Mayor Trinkle asked if the Runway Protection Zones needed to be
expanded; whereupon, Ms. Shuck advised that they did not.
Council Member Price said that Allegiant Airline seemed to be doing well and
inquired if they would add any additional flights; whereupon, Ms. Shuck remarked that
Allegiant was one of the most agile airlines which she has worked with, adding that the
airline has a unique ability to respond to passenger demands and would increase 'flights
whenever necessary.
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Ms. Shuck also commented on Lynchburg's separation of service by Delta and
the effect felt by the airport regarding loss of passengers.
Mayor Bowers invited Ms. Shuck to attend a future City Council meeting and
share information about the wide range of flights available from the Airport and the
comparison of airfares with other airports in the region.
Aviation and Town Square Improvements:
Mark Jamison, Transportation Manager, reviewed the Aviation Drive and Towne
Square Boulevard improvements scheduled to commence in spring 2011, and noted
that the item was on the Council's 2:00 p.m. agenda for approval to move forward with
the project.
198
Current Activities
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[i] Construction plans being reviewed
o Plats f::)[ right of w~lyl e~J.sernent acquisition
being reviewed
[il ~f\brreelnent between C:ity andlUtc>\C drafted
[i] Utility coordination ongoing
El Funding available - approx. $2.1 m.illion proj eet
~
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(See copy of presentation on file in the City Clerk's Office.)
Chairman Minnix expressed his approval for a roundabout.
Vice-Mayor Trinkle inquired if signage was part of this project; whereupon,
Mr. Jamison answered in the affirmative.
I Comments bv the Council and Commission Members
Council Member Rosen commented on the need for a modernized conference
room at the airport. Ms. Shuck responded that a contract is expected to be executed
within the next two weeks by the group that manages the conference room which will
include $600,000.00 of upgrades.
There being no additional comments by the Councilor the Commission,
Chairman Minnix declared the Airport Commission meeting adjourned and Mayor
Bowers declared the Council meeting in recess at 10:11 a.m., respectively.
At 10:21 a.m., the Council meeting reconvened in Room 159, with Mayor Bowers
presiding and all Members of the Council in attendance, with the exception of Council
Members Lea and Rosen.
COUNCIL: A communication from Mayor Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended, was before the body.
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(See communication on file in the City Clerk's Office.)
200
Vice-Mayor Trinkle moved that Council concur in the request of the Mayor to I
convene in Closed Meeting as above described. The motion was seconded by Council
Member Bestpitch and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers-5.
NAYS: None-a.
(Council Members Lea and Rosen were not present when the vote was taken.)
At this point, Council Member Lea entered the meeting (10:23 a.m.)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE CITY SCHOOL BOARD TO BE HELD ON JANUARY 3, 2011, AT
9:00 AM., IN THE EOC CONFERENCE ROOM, ROOM 159, NOEL C. TAYLOR
MUNICIPAL BUILDING. The following items were suggested by members of the
Council:
At this point, Council Member Rosen entered the meeting (10:25 a.m.)
o Graduation rate
o Accreditation of schools
o School formula
o Arrangements for recreation clubs to utilize school facilities
o Middle school athletics
The Mayor requested that any additional agenda items be submitted to the City
Clerk.
The City Manager mentioned that the January 3, 2011 joint meeting of Council
with the School Board/Informal Session of Council would commence at 10:00 a.m.,
instead of 9:00 a.m., due to the lack of items for discussion by the Council.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA:
Mayor Bowers noted that the Clerk had requested that the resolution supporting
the Wilderness Trail be moved from Introduction and Consideration of Ordinances and
Resolutions to the Presentations and Acknowledgements portion of the agenda.
Without objection by the Council, the Mayor advised that the matter would be
considered under Presentation and Acknowledgements.
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Council Member Bestpitchinquired about the policy for resolutions requested by
the Council for presentation. being listed under Introduction and Consideration of
Ordinances and Resolutions, which is at the end of the agenda. He suggested that
consideration be given to moving the item to the beginning of the agenda.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Oranae Avenue Widenina
Mark Jamison, Transportation Manager, briefed the Council on the scope and
purpose of the project and VDOT's involvement. Furthermore, he gave the current
status of the project, saying the only step taken so far has been the preliminary
engineering phase.
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VDOT Involverb.ent
I
o VDOT Six-year hnpmvement Pms'"t-arD
980' .- 1 1 t- l' ! "'lJ' .--,' 1
o /0 tee era & state une 1n2"/ L,~/iJ C1 tv nlatc 11
U J I
[j] Partially .funded i~l cu.nelltp~os~<~m I
o Prclin11ll<ll\T Ene::mccnnrr - $2. / million
"'......... '--)
o Right of \X/ay - $3 rnillion - FY2016
o Constmction - $173 rnillion - beyond FY2016
~
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204
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(
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Com arative Summa
Widening
Alternative
Alternative 2A
(Hold South E.P., 148k 13.4 14 10 1,270
Widen to North
Alternative 3
(Hold North R/W, 50k 9.8 14 10 860
Widen to South
Alternative 3A
(Hold North E.P., 79k 13.2 10 14 1,730
Widen to South)
Alternative 4
(Recommended) lOOk 11.5 11 8 0
'Factors included in cost differential: oavement. earthwork and riQht of way.
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Next Steps
III! Reconl1Tlenclation:
o .!\{ove fonvarel \\lith the concept presenteel-
clesi2uatecl as Alternative 4 bv VDOT
'--' - ,
III! VDOT actions:
o Value Engineering process
o Citizen Infonnation l\IIeeting
o Prelimjmny Fielel Inspection
o Refine cost estil1late
o Consider funding optiom
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(See copy of presentation on file in the City Clerk's Office.)
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Comments:
The Mayor asked if the money for the Orange Avenue widening project was
available; whereupon, Mr. Stovall remarked that each year $300,000.00 is budgeted for
urban street projects and by 2016 the money for said project should already be banked.
Vice-Mayor Trinkle asked about the term "shared use path"; whereupon,
Mr. Jamison responded that a shared use path is one that is at least 10 feet wide and
could be used by both pedestrians and bicyclers.
Council Member Rosen inquired as to how many people would actually be
walking or biking along Orange Avenue; Mr. Jamison indicated that said section tied into
the Tinker Creek Greenway.
Council Member Ferris questioned how much additional right-of-way would have
to be acquired for the project; Mr. Jamison advised the current right-of-way was 95 feet
and would be expanded to approximately 135 feet.
The Mayor asked if the shared use path could be implemented on one side of the
road only; Mr. Jamison answered in the affirmative.
Council Member Bestpitch questioned if the new bridge would allow for greenway
traffic; and Mr. Jamison reported that the possibility of moving the greenway under the
bridge was currently being considered, and the bridge would have accommodations for
a shared use path.
Council Member Ferris commented that there was currently a lot of development
taking place along Orange Avenue and inquired as to whether businesses were being
notified of the proposed project as well as the intention to widen the right-of-way;
whereupon, Mr. Jamison said that business owners were being notified.
Council Member R9sen inquired as to the amount of discretion the City had
regarding projects similar to this one and if the City could take VDOT recommendations
and later determine that another project was more important. Mr. Jamison explained
that if a project was discontinued, the City must reimburse VDOT for monies expended.
Following indepth dialogue, the Council gave its approval for City staff to move
forward with the concept of the project.
At this point, the Mayor relinquished the Chair to the Vice-Mayor, and left the
meeting (10:57 a.m.)
208
Snow Removal
Dwayne D'ardenne,. Maintenance Superintendent, gave a brief overview regarding
snow removal and shared information about:
o resources (equipment, personnel, number of departments that have staff
involved),
o the process (preparation, initial actions, snow routes, policy for clearing
downtown streets, and communication), and
o Lessons learned from last year's snow removal program (need for additional
resources, phone staffing, lodging and meals for snow plow drivers).
(Full text of presentation, see copy on file in the City Clerk's Office.)
Comments:
Council Member Rosen questioned why the City had not used the State's
Contract for salt in past years; Mr. D'Ardenne advised that the City was unable to buy
salt under the state contract previously due to how the City's contract was written.
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Council Member Ferris asked why the City was spending $3,500.00 per year for
a service to predict the weather; whereupon, Mr. D'Ardenne explained that the weather I
report is heavily customized for the City of Roanoke and. has proven to be very
accurate, noting that the City of Roanoke spends approximately $1,000.00 per hour for
snow removal, and if only three and one half hours are saved, the subscription has paid
for itself.
At this point, the Mayor re-entered the meeting (11 :15 a.m.)
Council Member Lea inquired about a contact number for senior citizens to call
who are unable to shovel snow. The City Manager interjected that neighborhood
groups have been asked to be proactive in identifying those persons who may need
assistance. Mr. Stovall added that staff was working on matching volunteers with
neighbors similar to leaf collection.
Vice-Mayor Trinkle suggested that City staff advertise for volunteers who might
be willing to offer assistance to individuals with snow removal.
The Mayor asked how much was currently budgeted for snow removal; Mr.
Stovall advised that $110,000.00 had been budgeted; however, the City would expend
whatever was required.
There being no additional questions and/or comments, Mayor Bowers expressed
appreciation to staff for the presentation on snow removal.
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Capital Improvement Projects Follow-up
Sherman M. Stovall, Assistant City Manager for Operations, gave a briefing on
the various capital improvement projects from November 1, 2010 briefing:
Elmwood Park Amphitheater
Conceptual Design (view from Elm Avenue)
GntM~llAW
Rr.o UCltr MANAGtMEIIT
SI'EC TECHNOLOGIES
3
Elmwood Park Amphitheater
Project Elements
· Covered Amphitheater
· Seating - 5,000
. 3.000 fixed seals
. 2.000 lawn seats
· Stage House
· Restrooms
· Concession Space
· Capital Cost - $14.2 million
· $1.2 million for architectural and engineering (FY
201 2)
· $13 million for construction (FY 2014)
· Potential Operating Subsidy
· Depending upon operating model
4
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Storm Water Utility
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· Focus on environmental stewardship
· Storm Water regulations
· Prior Al?tivity
· Community meetings held to discuss storm water utility
· Consultant engaged to assist with developing proposed rate
structure
· On January 19, 2010, City Council held a public hearing
regarding creating a Storm Water Utility; ordinance was tabled
after the public hearing
· Pending items for consideration include a proposed rate and
an effective date
· Tabled ordinance permits a rate of up to $3 per Equivalent
Residential Unit (ERU) per month; includes system of credits
for properties already providing stormwater management
· $3 rate would generate approximately $3.6 million in annual
revenue
· Revenue to be usedto fund improvements on a "pay-go" basis6
Roanoke River Greenway
Bridge Street to Salem
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· Initial cost estimate - $6
million (including property
acquisition)
· Elements to be
addressed include
environmental analysis,
right of way acquisition,
design, engineering and
construction
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Virginia Museum of Transportation
· Strategic Plan almost complete
· Full ~cope of facility improvements not complete
· Capital Campaign to begin in 20.11 ; Goal anticipated to.
be $4-5 mi.llion .
· Anticipate requested commitment from the City of
Roanoke will be at least $750,000 over multiple years
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On-Going Projects
Funding Appropriated
· Riverside Centre
. Greenways and Trails
· School Energy Projects
· Market Building Renovations
Additional Funding Needed
· VDOT Highway Projects
· Financial Application Integration
· Digital Radio Upgrade (Debt Issuance in FY 2012)
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9
10
212
Priority Setting
· Maintain Current Capital Assets
· Infrastructure Investment for Livability and Economic
Development
· Bridge Renovation/Replacement
· Curb, Gutter and Sidewalk
· Streetscape Projects
· Storm Drains
· Civic Center
· School Maintenance
· Targeted Livability Investments
· Parks and, Recreation Master Plan
· Libraries
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Investments made within parameters of debt IimitationsJ1
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Next Steps
· Develop recommendations for revised spending plan
· Timeframe': February-March
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Summary - Planned Bond Issuance
· FY2012
· library Master Plan - $800,000
· Parks and Recreation Master Plan - $4,200,000
· Amphitheater Design - $1,200,000
· Curb, Gutter, Sidewalks - $1,000,000
· pigital Radio - $4,108,000
· FY 2013
· library Master Plan - $1 0,442~000
· Parks and Recreation Master Plan - $2,000,000
· Curb, Gutter, Sidewalks - $1,250,000
. Bridge Renovation - $1,250,000
· FY 2014
· library Master Plan.. $2,750,000
· Amphitheater Construction - $13,000,000
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Ratio of Debt Service to General and School
Fynd Expenditures (100,.'0')
(Reflects Issuance of Planned Future Debt)
NetDIM 5InI12.U" ~ &pa.IiUK
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15
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Roanoke River Greenway
Bridge Street to Salem
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(See presentation on file in the City Clerk's Office.)
Comments:
Vice-Mayor Trinkle was in favor of the Elmwood Park Amphitheater project
moving forward, but thought it should be downsized, adding the following
recommendations: a better outdoor facility, i.e., the stage should be pushed back to
allow for more green space up front; the stage should be built to allow for covered
seating to be added; and consideration should be given to library improvements.
Council Member Bestpitch remarked that the best interest of current festivals
should be kept in mind, and Bullitt Avenue should be opened to provide better access to
the Social Security Building as well as allow food vendors more space to setup for
events.
Council Member Lea asked that the Council consider looking at the City's
capacity for funding to be used to address storm water issues instead of spending
money on an amphitheater. The City Manager commented that the City has a
downtown corridor that extends from The Hotel Roanoke to Elmwood Park, adding that
the City should use this opportunity to look at the corridor, which has all the ingredients
to expand and become a special public space.
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215
Mr. Morrill recommended that City staff be allowed to review existing plans and
report back to City Council in March 2011 with suggestions for funding a multi-phase
plan to create a new concept as to how the corridor could be enhanced and utilized as a
feature of downtown Roanoke.
Council Member Ferris expressed his concern about businesses leaving the City
if they have to pay a storm water fee.
Council Rosen cautioned that the City needed to keep in mind recurring capital
costs.
Council Member Lea remarked that the current economic climate must be
considered and incorporate the storm water improvements into the City's CIP to cover
as much of the cost as possible, adding he would like to review all costs involved prior
to the City initiating a storm water utility fee.
Vice-Mayor Trinkle suggested marketing the storm water utility fee as an
environmental incentive for businesses that wish to locate in a "green" community.
It was reported that elements to be addressed include environmental analysis,
right of way acquisition, design, engineering and construction, with funding coming from
the following sources:
· Federal Transportation Enhancement and Transportation Investment
Generating Economic Recovery (TIGER) potential funding
opportunities.
· Regional Greenways Commission Recently developed ad hoc fund
raising committee specifically for Roanoke River project.
It was further reported that the global goal was to raise private funds to
supplement City capital and/or federal enhancement grants received by the City; and
that City staff anticipates requested commitment from the City of Roanoke to be at least
$750,000.00.00 over multiple years.
With regard to funding for the Virginia. Museum of Transportation, Council
Member Ferris said that he would like to know how much had been requested from
other localities.
Council Member Rosen did not believe it was right to take taxpayers money and
give it to non-profit organization.
Council Member Trinkle pointed out that the City has done great things in the
past by giving one time donations, adding that support should be shown whenever
possible, and he would like to see more details on the request from the Museum.
216
Council Member Bestpitch was perplexed by Norfolk Southern Corporation I
issuing a challenge that required one locality to provide two-thirds of the money needed
for the entire project.
The Mayor stated that the City should do its share and then some, but it could
not do it all.
It was the consensus of the Council that until a strategic plan has been
completed and the full scope of proposed improvements known, they are not ready to
support funding for the Museum. Without these elements in place, the Council was not
in favor of including said item in the CIP.
The Council also discussed the need to clarify a policy as to how ongoing
requests from non-profits for funding of capital projects would be handled.
At 1 :35 p.m., Mayor Bowers declared the Council meeting in recess for a Closed
Meeti ng.
At 1 :42 p.m., the meeting reconvened in Room 159, with Mayor Bowers presiding
and all Members of Council in attendance; and thereafter, was recessed until 2:00 p.m.
following the Certification of Closed Meeting.
COUNCIL: With the respect to the Closed Meeting just concluded, Council I
Member Lea moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Members Price and Ferris and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-a.
At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D.
Bestpitch, Rafael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A.
Bowers-7.
ABSENT: None-a.
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The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT: Council Member Ferris offered the following
resolution naming W. Lee Wilhelm, III, as the 2010 Citizen of the Year:
(#39012-120610) A RESOLUTION naming W. Lee Wilhelm, III, as Roanoke's
Citizen of the Year for 2010.
(For full text of resolution, see Resolution Book No. 74, page 519.)
Council Member Ferris moved the adoption of Resolution No. 39012-120610.
The motion was seconded by Vice-Mayor Trinkle and Council Member Bestpitch and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-a.
The Mayor presented a ceremonial copy of Resolution No. 39012-120610 to Mr.
Wilhelm.
WILDERNESS ROAD ORGANIZATION: Council Member Rosen offered the
following resolution in support of the Wilderness Road organization to develop and
promote the Wilderness Road: Virginia's Heritage Migration Route including the Daniel
Boone Wilderness Trail, and the spur Fincastle Turnpike and Carolina Road routes, as
Virginia Byways and National Scenic Byways:
(#39013-120610) A RESOLUTION requesting designation of The Wilderness
Road: Virginia's Heritage Migration Route, from Winchester to Cumberland Gap, and
two applicable spurs - the Carolina Road and the Fincastle/Cumberland Gap Turnpike -
as Virginia Byways and National Byways.
(For full text of resolution, see Resolution Book No. 74, page 520.)
218
/
Council Member Rosen moved the adoption of Resolution No. 39013-120610.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-a.
Mayor Bowers recognized Landon Howard, Executive Director; and Catherine
Fox, Director of Tourism & Communications, Roanoke Valley Convention & Visitors
Bureau, in connection with the adoption of Resolution No. 39013-120610.
ACTS OF ACKNOWLEDGEMENT: The Mayor recognized Elaine Bays, RVTV
Director of Cable Access, Melinda Mayo, Public Information Officer, and Christina
Koomen, Public Information Specialist, in receipt of the Public Relations Society of
America (PRSA), Blue Ridge Chapter Summit Awards.
ACTS OF ACKNOWLEDGEMENT: The Mayor recognized Donald S. Caldwell,
Commonwealth Attorney; Evelyn Powers, City Treasurer; Octavia Johnson, City Sheriff;
and Sherman Holland, Commissioner of the Revenue, in connection with a positive
compliance standing from the Commonwealth of Virginia Auditor of Public Accounts.
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HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that I
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
Colonel Robert Craig appeared before the Council and reiterated his concern
with regard to public officials violating public trust.
Robert Gravely appeared before the Council and commented about the lack of
economic development and jobs in the City.
CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of Council held on Monday,
October 18,2010, Monday, November 1, 2010, and Monday, November 15, 2010 were
before the body.
(See Minutes on file in the City Clerk's Office.)
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Council Member Rosen moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-a.
REGULAR AGENDA
PUBLIC HEARINGS:
CITY PROPERTY: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, December 6, 2010, at 2:00 p.m., or as soon
thereafter as the matter may be heard, on a proposal of the City of Roanoke to lease
approximately 3,000 square feet of City-owned property located in the Center in the
Square Parking Garage at 11 Campbell Avenue, S. E., to The Orvis Company, Inc., to
be used as a retail business, for an initial term of five years, commencing January 1,
2011, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, November 19, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a lease agreement with The Orvis Company, Inc.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#39014.;120610) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with The Orvis Company, Inc., for approximately 3,000 square feet of
space in the Center in the Square Parking Garage, located on Campbell Avenue, S. E.,
Roanoke, Virginia, for the purpose of operating a retail business; and dispensing with
the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 521.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 39014-120610. The
motion was seconded by Council Member Rosen.
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The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 39014-120610 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-a.
PETITIONS AND COMMUNICATIONS:
ANNUAL REPORT: Owen Shultz, Vice-President of Planning and Program
Development, Total Action Against Poverty (TAP), appeared before the Council and
shared the Annual Progress Report for Total Action Against Poverty (TAP), and showed
a video highlighting TAP's 2010 activities.
(For full text, see copy of 2009-2010 Program and Outcomes on file in the City Clerk's
Office.)
Without objection by the Council, the Mayor advised that the report would be
received and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
GRANT-BULLETPROOF VEST: The City Manager submitted a written
communication recommending acceptance and appropriation of funds in connection
with the Bulletproof Vest Partnership Grant from the U. S. Department of Justice.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#39015-120610) A RESOLUTION authorizing acceptance of the Bulletproof
Vest Partnership Grant made to the City of Roanoke by the Department of Justice,
Office of Justice Programs, Bureau of Justice Assistance, and authorizing execution of
any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 522.)
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221
Vice-Mayor Trinkle moved the adoption of Resolution No. 39015-120610. The
motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-a.
Council Member Ferris offered the following budget ordinance:
(#39016-120610) AN ORDINANCE to appropriate funding from the Federal
government, Department of Justice, for the Bulletproof Vest Partnership Grant,
amending and reordaining certain sections of the 2010-2011 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 523.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39016-
120610. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-a.
CITY EMPLOYEES: The City Manager submitted a written communication
recommending approval of December 27, 2010, as additional holiday time for all City
employees in recognition of outstanding service throughout the year.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#39017-120610) A RESOLUTION closing certain City offices Monday,
December 27,2010, and providing for additional holiday leave for all City employees.
(For full text of resolution, see Resolution Book No. 74, page 524.)
Council Member Bestpitch moved the adoption of Resolution No. 39017-120610.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-a.
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The City Manager pointed out that the Solid Waste Management crew and public I
safety personnel will be on duty December 27; however, the employees will be able to
take the holiday leave at another time.
GRANTS-REBUILDING TOGETHER ROANOKE: The City Manager submitted a
written communication recommending execution of Amendment No.3 to the Fiscal Year
2008-2009 CDBG Agreement with Rebuilding Together, Roanoke, Inc.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
(#39018-120610) A RESOLUTION authorizing the appropriate City officials to
execute, upon certain terms and conditions, Amendment No. 3 to the 2008-2009
Community Development Block Grant ("CDBG") Agreement with Rebuilding Together,
Roanoke, Inc. ("Rebuilding Together") for housing activities in the City's Hurt Park
neighborhood.
(For full text of resolution, see Resolution Book No. 74, page 525.)
Council Member Lea moved the adoption of Resolution No. 39018-120610. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Rosen, Bestpitch, Ferris, Lea, Price, and Vice-Mayor
Trinkle-6.
NAYS: None-a.
(Inasmuch as Mayor Bowers serves as a member of the Board of Directors, Rebuilding
Together, Roanoke, Inc., he abstained from voting.)
BUDGET-AIRPORT-LEASES: The City Manager submitted a written
communication recommending execution of an agreement between the City of Roanoke
and the Roanoke Regional Airport Commission for Aviation Drive and Towne Square
. Boulevard intersection improvements; and execution of Amendment No.3 with Mattern
and Craig for additional professional services in connection with improvements.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
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(#39019-120610) AN ORDINANCE authorizing the City Manager to enter into an
Agreement between the City of Roanoke and the Roanoke Regional Airport
Commission for construction of certain airport entrance and intersection improvements,
including the exchange of real property and vacated public rights-of-way as necessary,
and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 526.)
Council Member Rosen moved the adoption of Ordinance No. 39019-120610.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-a.
Council Member Rosen offered the following resolution:
(#39020-120610) A RESOLUTION authorizing the City Manager's issuance and
execution of additional amendments including Amendment No.3 to the City's contract
with Mattern & Craig, Inc., for additional professional services for the
Reconfigure/Signalize Aviation Drive/Towne Square Boulevard Intersection Project.
(For full text of resolution, see Resolution Book No. 74, page 527.)
Council Member Rosen moved the adoption of Resolution No. 39020-120610.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-a.
Council Member Rosen offered the following budget ordinance:
(#39021-120610) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation, Roanoke Regional Airport Commission and Sam's Club
and to transfer funding from the Paving Program to the Aviation & Towne Square
Boulevard Intersection Improvements project, amending and reordaining certain
sections of the 2010-2011 General and Capital Projects Funds Appropriations and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 528.)
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Council Member Rosen moved the adoption of Budget Ordinance No. 39021- I
120610. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-a.
COMMENTS BY THE CITY MANAGER:
The City Manager reminded the public that Dickens of a Christmas will continue
on Friday, December 10, with the Christmas Parade commencing at 6:30 p.m., in
downtown Roanoke; and encouraged the public to come out and enjoy the special
event.
Additionally, Mr. Morrill stated that the City of Roanoke will host a Holiday Career
and Lifestyle Fair on Tuesday, December 28 from 9:00 a.m., until 12:00 Noon in the
Roanoke Civic Center Exhibit Hall, which will be a benefit for those individuals living in
the region, as well as native Roanokers returning home for the holidays who may be
considering a move back to their hometown, as well as December graduates entering
the job market.
Mr. Morrill also said the City was offering free parking adjacent to the Historic
Roanoke Market in the Market Lot and the Tower Parking Garage beginning at
5:00 p.m. on Monday, Tuesday and Wednesday evenings through December 31; and
that several downtown businesses have extended their hours for holiday shoppers
during the week.
Furthermore, he informed citizens that the City will resume recycling Christmas
trees this year, with said trees being collected during the weeks of December 26, 2010,
and January 9,2011, as part of brush collection.
With regard to a request from Council Member Price to explain the landscaping
improvements being made to the Hershberger Road corridor between Rutgers Street
and Ordway Drive, N. W., Sherman M. Stovall, Assistant City Manager for Operations
shared information about the project. He explained that the recent work was part of a
two-phase landscaping project and part of VDOT's Six-Year Plan, adding that the first
phase cost $575,000.00 (the City's share was two percent or $12,000.00) for
landscaping improvements, which will reduce man hours needed for maintenance of the
medians; and the second phase will consist of pedestrian improvements, such as
sidewalks, with an estimated cost of $1 million (the City's share will be two percent or
$20,000.00).
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Council Member Lea pointed out that the Hershberger Road corridor from
Ordway Drive towards Cove Road onward to Peters Creek Road, N. W., was dangerous
and also needed improvements, and that citizens have inquired as to why the
CityNDOT were focusing money on landscaping for one section of the corridor and not
the other.
Council Member Price added that she too was getting questions about how the
money was being spent on one section of the Hershberger Road corridor, and asked
who determines what is planted and how many. Mr. Stovall explained that the project
was a joint effort between VDOT and the City, and that the City manages the project.
Council Member Rosen indicated concerns raised during a Fleming Court
Neighborhood meeting about the possible problems with visibility caused by the
plantings; and asked if visibility has been taken into account, and whether the
installation of sidewalks on Hershberger Road could create a more dangerous situation.
Mr. Stovall said staff is of the opinion that the sidewalks will improve the situation
which will prevent pedestrians from walking on the side of the road, adding, that the
street policy is to enhance pedestrian flow.
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted the Financial Report
for the City of Roanoke for the months of July through October 2010; and the Financial
Report for the Roanoke City Public Schools for the month of September 2010.
(For full text, see Financial Reports on file in the City Clerk's Office.)
The Director of Finance provided a commentary on the City's financial results for
the first four months of the fiscal year, stating that the current revenue budget for FY11
represents a 1.4 percent decline compared to the October 2009 budget, with the largest
decrease in the current budget compared to the FY10 budget as of October was in the
Intergovernmental category, followed by the second largest in the Other Local Tax
category. She added that while some trends in revenues are emerging, it was important
to take into account that the due dates for some of the City's major taxes, business
license, the second installment of real estate, and personal property were due in the
second half of the fiscal year.
Ms. Shawver reported that the fiscal year 2011 General Fund expenditure budget
totals $254.Q million and includes funding of approximately $599,000.00 to cover
contracts and purchase orders made during fiscal year 2010, but not paid by the end of
that year. She stated that the General Fund expenditures and encumbrances through
October were $91.0 million and represents a decrease of 4.8 percent or approximately
$4.6 million compared to FY10; and the current fiscal year budget is $1.5 percent or
$3.9 million lower than the FY10 budget as of October.
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In addition, she further stated that FY10 includes budgeted expenditures of. I
$714,000.00 for technology maintenance contracts that were expended in the
Department of Technology fund in prior years; and the majority of the costs were in the
General Government category, and adjusted for this expenditure in the General Fund,
actual expenditures declined 5.5 percent or approximately $5.3 million compared to
FY10.
The Director of Finance and Amelia Merchant, Director of Management and
Budget, also presented an overview of the City's financial status for the four months
ended October 31,2010.
(See copy of presentation on file in the City Clerk's Office.)
Without objection by the Council, Mayor Bowers advised that the City of Roanoke
Financial Reports for the months of July through October 2010, and Roanoke City
Public Schools for the month of September 2010 would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND I
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
ACTS OF ACKNOWLEDGEMENTS-SPORTS: Council Member Lea announced
that he and several Council members attended a Firemen's Union celebration on
Friday, December 3, 2010, where he heard about a local sports team, Roanoke
Rampage Football Team that is composed of local police officers and firefighters from
the Roanoke Valley playing football in the National Public Safety Football League in
order to raise money for a wide range of charitable organizations. He asked that the
football team be recognized for its efforts at a future Council meeting with a resolution.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE-FAIR HOUSING BOARD: The Mayor called attention to a
vacancy created by the resignation of Marie Green as a member of the Fair Housing
Board for a term ending June 30, 2012; whereupon, he opened the floor for
nominations.
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Council Member Lea placed in nomination the name of Gail Kinzer.
There being no further nominations, Ms. Kinzer was appointed to fill the
unexpired term of Marie Green as a member of the Fair Housing Board for a term
ending June 30, 2012, by the following vqte:
FOR MS. KINZER: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea,
Price, and Mayor Bowers-7.
NAYS: None-a.
OATHS OF OFFICE-TOWING ADVISORY BOARD: The Mayor called attention
to the expiration of the three-year terms of office of Michael P. Wright, John Blankinship
and David W. Spradlin as members of the Towing Advisory Board on October 31,2010;
whereupon, he opened the floor for nominations.
Council Member Lea placed in nomination the name of Michael P. Wright.
There being no further nominations, Mr. Wright was reappointed as a member of
the Towing Advisory Board for a term of three years ending October 31, 2013, by the
following vote:
FOR MR. WRIGHT: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea,
Price, and Mayor Bowers-7.
NAYS: None-a.
OATHS OF OFFICE-CITY PLANNING COMMISSION: The Mayor called
attention to two vacancies created by the expiration of the four-year terms of office of
Henry Scholz and D. Kent Chrisman as members of the City Planning Commission
ending December 31, 2010. Inasmuch as Mr. Chrisman has served three consecutive
terms of office, he is not eligible for reappointment; whereupon, Mayor Bowers opened
the floor for nominations.
Council Member Lea placed in nomination the names of Henry Scholz and
Kermit Hale.
There being no further nominations, Mr. Scholz was reappointed and Mr. Hale
was appointed as members of the City Planning Commission for terms of four years,
each, commencing January 1, 2011 and ending December 31, 2014, by the following
vote:
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FOR MESSRS. SCHOLZ AND HALE: Council Members Rosen, Trinkle,
Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7.
NAYS: None-a.
There being no further business, the Mayor declared the meeting adjourned at
3:53 p.m.
APPROVED
ATTEST:
~'rr1.~
Stephanie M. Moon,'cMC
City Clerk
,
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~QCD..v<..+
David A. Bowers !
Mayor ;
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ROANOKE CITY COUNCIL-REGULAR SESSION
December 20, 2010
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2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
December 20, 2010, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, ReQular Meetinas, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 38872-070610
adopted by the Council on Tuesday, July 6, 2010.
PRESENT: Council Members David B. Trinkle (arrived late), William D.
Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G.
Rosen, and Mayor David A. Bowers-7.
ABSENT: None-a.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Robert Ward, Chaplain, Brandon
Oaks Retirement Community.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
ANNOUNCEMENTS:
Mayor Bowers announced that he will host a holiday open house in the Mayor's
office beginning at 1 :00 p.m., with breaks during the Council session; and the public is
invited to attend for holiday greetings.
PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
At this point, Vice-Mayor Trinkle and Council Member Lea entered the meeting
(2:02 p.m.)
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CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. He called attention to two requests for Closed Meeting by the City Attorney
and City Manager, respectively.
MINUTES: Minutes of the regular meeting of Council held on Monday,
December 6, 2010, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Rosen moved that Council dispense with the reading of the
minutes and approve as recorded. The motion was seconded by Vice-Mayor Trinkle
and Council Member Price and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
BUDGET: A communication from the City Manager recommending adoption of
the Calendar of Events for Budget Preparation Activities for Fiscal Year 2011-2012, was
before the body.
(See communication on file in the City Clerk's Office.)
Council Member Rosen moved that Council concur in the request as above
described. The motion was seconded by Vice-Mayor Trinkle and Council Member Price
and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
CITY COUNCIL: A communication from the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on a matter of
probable litigation where such consultation in open meeting would adversely affect the
negotiating or litigating posture of the City, pursuant to Section 2.2-3711 (A)(7), Code of
Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
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Council Member Rosen moved that Council concur in the request as above
described. The motion was seconded by Vice-Mayor Trinkle and Council Member Price
and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers- 7.
NAYS: None-a.
TOWING ADVISORY BOARD-FAIR HOUSING BOARD-CITY PLANNING
COMMISSION: Reports of qualification of the following individuals were before the
Council:
Michael P. Wright as a member of the Towing Advisory Board for a three-
year term of office ending October 31, 2013;
Gail D. Kinzer as a member of the Fair Housing Board to fill the unexpired
term of Marie Green ending June 30,2012; and
Kermit Hale and Henry Scholz as members of the City Planning
Commission commencing January 1, 2011 and ending December 31,
2014.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Rosen moved that the reports of qualification be received and
filed. The motion was seconded by Vice-Mayor Trinkle and Council Member Price and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
. CITY COUNCIL: A written communication from the City Manager requesting that
the Council convene in a Closed Meeting to discuss the disposition of surplus publicly-
owned property located at 425 Church Avenue, S. W., where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended,
was before the body.
(See communication on file in the City Clerk's Office.)
232
Council Member Rosen moved that Council concur in the request as above I
described. The motion was seconded by Vice-Mayor Trinkle and Council Member Price
and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
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BUDGET-GRANTS: The City Manager submitted a written communication
recommending acceptance and execution of the United States Environmental
Protection Agency (EPA) Brownfield Area-Wide Planning Technical Assistance Grant to
fund planning for Roanoke's Rail Corridor Planning Area.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#39022-122010) A RESOLUTION authorizing acceptance of a U.S.
Environmental Protection Agency (EPA) Brownfield Area-Wide Planning Grant to fund
planning activities for certain brownfield properties within the Rail Corridor Planning
Area located in the City of Roanoke; and authorizing the City Manager to execute any
required grant agreements, to execute any necessary additional documents, to provide
additional information, and to take any necessary actions to obtain, accept, receive,
implement, use, and administer such Grant, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 74, page 529.)
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Council Member Ferris moved the adoption of Resolution No. 39022-122010.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
Council Member Ferris offered the following budget ordinance:
(#39023-122010) AN ORDINANCE to appropriate funding from the Federal
Government for the Environmental Protection Agency Brownfield Area Wide Planning
Technical Assistance Grant, amending and reordaining certain sections of the 2010-
2011 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 530.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39023-
122010. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
BUDGET-GRANTS-L1BRARIES: The City Manager submitted a written
communication recommending acceptance of additional funds for the 2010-2011
AmeriCorps Grant awarded to the Public Libraries.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#39024-122010) A RESOLUTION authorizing acceptance of additional funding
for the AmeriCorps Grant from the Commonwealth of Virginia, Department of Social
Services, Division of Community and Volunteer Services, and authorizing execution of
any required documentation on behalf of the City necessary to accept the grant.
(For full text of resolution, see Resolution Book No. 74, page 531.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39024-122010. The
motion was seconded by Council Member Rosen.
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In response to an inquiry by Council Member Lea regarding the hiring of I
AmeriCorps members, the City Manager advised that the grant would enable the Library
to hire a total of 18 AmeriCorps members for up to one year to expand current services
and to provide computer literacy classes and individual computer assistance to children,
teens and adults.
Council Member Lea also suggested that the City Manager provide the Council
with a follow-up report with details regarding the program.
There being no additional questions and/or comments by the Council Members,
Resolution No. 39024-122010 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
Vice-Mayor Trinkle offered the following budget ordinance:
(#39025-122010) AN ORDINANCE to appropriate additional funding from the
Federal AmeriCorps program through the Virginia Department of Social Services to
provide part-time personnel for various library services, amending and reordaining
certain sections of the 2010-2011 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
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(For full text of ordinance, see Ordinance Book No. 74, page 532.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 39025-122010.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
BUDGET-GRANTS: The City Manager submitted a written communication
recommending acceptance and appropriation of funds in connection with the Edward
Byrne Memorial Program Grant.
(For full text, see communication on file in the City Clerk's Office.)
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Vice-Mayor Trinkle offered the following resolution:
(#39026-122010) A RESOLUTION authorizing acceptance of the Data Share
Grant through the Edward Byrne Memorial Grant Program from the Department of
Criminal Justice Services, and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 533.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39026-122010. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
Vice-Mayor Trinkle offered the following budget ordinance:
(#39027-122010) AN ORDINANCE to appropriate funding from the Federal
government through the Commonwealth of Virginia for the Byrne Memorial Grant
Program, amending and reordaining certain sections of the 2010-2011 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 534.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 39027-122010.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
BUDGET-RAILWAY PASSENGER STATION: The City Manager submitted a
written communication recommending approval of the City's continued support of an
application for additional funding in connection with the renovation of the Virginian
Railway Passenger Station.
(For full text, see communication on file in the City Clerk's Office.)
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Vice-Mayor Trinkle offered the following resolution:
(#39028-122010) A RESOLUTION supporting an application by the Roanoke
Chapter, National Railway Historical Society (RCNRHS) to. the Virginia Department of
Transportation (VDOT) for additional funds from VDOT's Enhancement Grant Program
in the amount of $249,766 for the restoration of the Virginian Railway Passenger Station
property located in the City of Roanoke (Restoration Project); expressing the City's
continued support for such Restoration Project; authorizing the City Manager to execute
any required grant agreements or other documents necessary for the support of the
RCNRHS application referred to above; and authorizing the City Manager to provide
additional information, to take any necessary actions, and to execute any additional
documents needed to obtain, accept, receive, implement, use, and administer any
additional VDOT grant funds as mentioned above, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 74, page 535.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39028-122010. The
motion was seconded by Council Member Ferris.
Council Member Trinkle inquired as to what would happen if the project was not
completed; whereupon, Sherman M. Stovall, Assistant City Manager for Operations,
commented that the restoration project is planned in two phases - Phase I includes
stabilization of the building, replacement of the roof, and asbestos/lead paint abatement;
and Phase II includes the remaining renovation of the structure. He pointed out that
bids for Phase I would be solicited in January 2011, with construction beginning in
spring/summer 2011.
Council Member Ferris asked if the 20 percent match had been taken care of
without City Funds and Mr. Stovall answered in the affirmative.
The Mayor asked that all parties affected by the process be made aware of all of
the proceedings. He also inquired as to the anticipated completion date of the project;
whereupon, Mr. Stovall advised that Phase I would be under construction during the
summer and Phase II would begin shortly thereafter, adding that the .total cost of the
project would be about $2.2 million, with Phase I being approximately $700,000.00 and
approximately $800,000.00 being available through possible historic tax credits.
There being no additional questions and/or comments by the Council Members,
Resolution No. 39028-122010 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
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BUDGET-GRANTS-GREENWAYS: The City Manager submitted a written
communication recommending authorization to apply for Transportation Enhancement
Grant Funds in connection with the Roanoke River Greenway Trail, Bridge Street to
Salem Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#39029-122010) A RESOLUTION authorizing the City Manager to submit an
application to the Virginia Department of Transportation for Transportation
Enhancement Funds to fund the remaining 2.6 miles of the Roanoke River Greenway
Trail necessary to complete the City's connection to Salem; and authorizing the
execution of the necessary documents, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 74, page 537.)
Council Member Bestpitch moved the adoption of Resolution No. 39029-122010.
The motion was seconded by Vice-Mayor Trinkle and Council Member Rosen.
The Mayor asked about the timeframe for completion of the Roanoke River
Greenway Trail from Bridge Street to Salem; whereupon, the City Manager advised that
there was about 2.6 miles left to be completed. R. Brian Townsend, Assistant City
Manager for Community Development, added that the request is for approximately
$957,000.00 which will pay for about one mile of the remaining portion of the greenway
from Bridge Street to Salem. He indicated that the Army Corps of Engineers had
finished its portion of the project and the City would be working with the Department of
Transportation on the remainder of the connection to the City of Salem.
The Mayor further inquired about the completion of the section of the greenway
from Vic Thomas Memorial Park to Bridge Street; whereupon, Mr. Townsend replied
that the anticipated date is during the summer of 2011, adding that work is also being
done on the section of the greenway from the Sewage Treatment Plant to Tinker Creek
and both segments should be completed by the end of 2011.
Council Member Ferris questioned if the segment starting at Bridge Street would
be especially difficult since bridges would be required. Mr. Townsend pointed out that
said segments involved Norfolk Southern property rights-of-way which would be a
challenge from an acquisition standpoint and is also challenging because of the
topography.
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There being no additional questions and/or comments by the Council Members,
Resolution No. 39029-122010 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
BANNERS-NEIGHBORHOOD ORGANIZATIONS-CITY CODE: The City
Manager submitted a written communication recommending amendment of the City
Code to allow banners to be displayed outside the Central Business District for 180
days, but not within the enumerated residential districts which is 30 days.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
(#39030-122010) AN ORDINANCE amending and reordaining Section
30-111, Time Limitations, of Chapter 30, Streets and Sidewalks, of the Code of the City
of Roanoke (1979), as amended, by amending subsection (c); and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 538.)
Council Member Ferris moved the adoption of Ordinance No. 39030-122010.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
COMMENTS BY CITY MANAGER:
The City Manager recognized the efforts of the City employees that were
involved in the recent snow event on Thursday, December 16, 2010. He noted that
the City's United Way Campaign was successful and commended the Director of
Libraries for her efforts. Mr. Morrill called attention to the 2010 Holiday Career and
Lifestyle Fair scheduled to be held on Tuesday, December 28, 2010, from 9:00 a.m. -
12:00 noon at the Roanoke Civic Center Exhibit Hall.
He announced that City offices would be closed on Friday, December 24, 2010;
Monday, December 27, 2010 and Friday, December 31, 2010, in recognition of the
holiday season.
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239
DIRECTOR OF FINANCE:
The Director of Finance presented the Fiscal Year 2010 Comprehensive Annual
Financial Report for the City of Roanoke and City of Roanoke Pension Trust Fund.
(See copies of Fiscal Year 2010 Comprehensive Annual Financial Reports for the City
of Roanoke and Pension Trust Fund on file in City Clerk's Office).
Following comments by the Director of Finance and the Council, the reports were
received and filed.
BONDS-SCHOOLS: The Director of Finance submitted a written report
recommending appropriation of bond proceeds from the sale of Qualified School
Construction Bonds (QSCB), Series 201 OA, through the Virginia Public School Authority
(VPSA).
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following budget ordinance:
(#39031-122010) AN ORDINANCE to appropriate funding from the Series
2010A Virginia Public School Authority - Qualified School Construction Bonds to various
school capital projects, amending and reordaining certain sections of the 2010-2011
School Capital Projects Fund Appropriations and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 539.)
Council Member Rosen moved the adoption of Budget Ordinance No. 39031-
122010. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
CITY ATTORNEY:
LEGISLATION-VIRGINIA FIRST CITIES: The City Attorney submitted a written
communication recommending consideration of a resolution endorsing the 2011 Virginia
First Cities Legislative Agenda.
. (For full text, see communication on file in the City Clerk's Office.)
240
Council Member Rosen offered the following resolution:
(#39032-122010) A RESOLUTION endorsing the Virginia First Cities 2011
Legislative Agenda.
(For full text of resolution, see Resolution Book No. 74, page 540.)
Council Member Rosen moved the adoption of Resolution No. 39032-122010.
The motion was seconded by Council Member Price and Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for the 2010-2011 Title 1, Part D-Detention
Center Reading Program; and the Director of Finance submitted a written report
recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following budget ordinance:
(#39033-122010) AN ORDINANCE to appropriate funding from the Federal
government for various educational programs, amending and reordaining certain
sections of the 2010-2011 School Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 541.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 39033-122010.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
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UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
Council Member Bestpitch called attention to a Petition for Appeal filed by Dr.
Effie R. George, representing Charles George, in connection with a decision of the
Architectural Review Board denying a Certificate of Appropriateness for removal of all
one-over-one wooden windows and installation of a new Ply-gem Jefferson 100 Series
Wooden One-over-One Windows at 1301 Maple Avenue, S. W., which is not consistent
with the H-2 Guidelines, noting that the matter is scheduled to be heard by the Council
at 2:00 p.m., on Tuesday, January 18, 2011. He inquired if there was a policy for
determining times for such matters to be heard by the Council; whereupon, the City
Clerk stated that she was not aware of such a policy, that public matters are normally
scheduled for the 7:00 p.m. sessions of the Council; however, on occasions, the matters
have been heard during the 2:00 p.m. sessions.
Following discussion of the matter, it was the consensus of the Council to table
discussion of a policy indefinitely.
Mayor Bowers suggested that a Petition for Appeal be heard by the Council
following Item 11 - Motions and Miscellaneous Business, around 4:00 p.m., and asked
that the Vice-Mayor preside over the matter since he has a possible conflict of interest.
At 3:08 p.m., the Mayor declared the Council meeting in recess for two Closed
Meetings in the Council's Conference Room, Room 451, Noel C. Taylor Municipal
Building.
At 3:59 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Lea moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Ferris and adopted by the following vote:
242
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and I
Mayor Bowers-7.
NAYS: None-a.
PURCHASE/SALE OF PROPERTY-YMCA: Vice-Mayor Trinkle offered the
following ordinance approving changes and modifications to the Contract and
Amendment NO.1 and Amendment No.2 as set forth in Amendment No.3 to contract
for purchase and sale of real property with W. E. Muse Station, LP:
(#39034-122010) AN ORDINANCE approving an Amendment NO.3 to a certain
Contract for Purchase and Sale of Real Property dated April 27, 2009, as amended by
Amendment NO.1 dated April 22, 2010, and Amendment NO.2 dated August 23, 2010,
by and between the City of Roanoke, Virginia, (City), and W. E. Muse Station, LP,
(Buyer); authorizing the proper City officials to execute such Amendment No.3;
authorizing the City Manager to take such actions and execute such documents as may
be necessary to provide for the implementation, administration, and enforcement of
such Amendment No.3; and dispensing with the second reading by title of this
Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 542.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 39034-122010. The
motion was seconded by Council Member Lea and adopted by the following vote:
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AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-a.
At 4:11 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m., in
the City Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris,
Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers-6.
ABSENT: Vice-Mayor David B. Trinkle-1.
The Mayor declared the existence of a quorum.
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243
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT-YOUTH: The Mayor recognized the winners
from the 6th Annual Fire Prevention Week Art Contest. He presented certificates and
bencils to the students.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
December 20,2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
a request of Trustees, Mountain Dale Lodge No. 49, Independent Order of Odd Fellows,
to rezone property located at 2615 Orange Avenue, N. E., Official Tax No. 7070108,
from IN, Institutional District, to CG, Commercial General District, for such commercial,
assembly, entertainment, public, institutional, community and utility facilities or uses as
are permitted in the CG, Commercial General District, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, December 3,2010, and Friday, December 10, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the rezoning request, finding the application to rezone the subject property to be
consistent with the Zoning Ordinance, Vision 2001-2020, and the Hollins/Wildwood
Area Plan, adding that rezoning the subject property to CG District is appropriate to
the site's existing physical improvements, land use, and surrounding neighborhood.
(For full text, see report on file in the City Clerk's Office.)
244
Council Member Rosen offered the following ordinance:
(#39035-122010) AN ORDINANCE to amend 9 36.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 543.)
Council Member Rosen moved the adoption of Ordinance No. 39035-122010.
The motion was seconded by Council Member Price.
Maryellen F. Goodlatte, appeared before the Council in support of the petitioner.
The Mayor inquired if there were persons present wishing to speak on the
rezoning.
Ron Keith Adkins, member of the Mountain Dale Lodge No. 49, appeared before
the Council in support of the rezoning.
There being no additional speakers, the Mayor declared the public hearing
closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 39035-122010 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers-6.
NAYS: None-a.
(Vice-Mayor Trinkle was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
December 20,2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
a request from Cynthia Arthur to permanently vacate, discontinue and close an alleyway
located between 18th and 19th Streets, N. E., off Templeton Avenue, N. E., and lying
between parcels bearing Official Tax Nos. 3231001, 3231003 through 3231009,
inclusive; and 3231013 through 3231016, inclusive, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, December 3,2010, and Friday, December 10, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
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245
The Planning Commission submitted a written report recommending approval of
the applicant's request, adding that the land be conveyed at a cost of $6,700.00, which
is an average of the assessed values of the properties adjoining the alley, with the
vacation being approved subject to the following conditions:
1. The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record
the plat with the Clerk of the Circuit Court for the City of Roanoke.
Such plat shall combine all properties which would otherwise
dispose of the land within the right-of-way to be vacated in a
manner consistent with law, and retain appropriate easements for
the installation and maintenance of any and all existing utilities that
may be located within the right-of-way, including the right of ingress
and egress.
2.
Upon meeting all other conditions to the granting of the application,
the applicant shall deliver a certified copy of this ordinance for
recordation to the Clerk of the Circuit Court of Roanoke, Virginia,
indexing the same in the name of the City of Roanoke, Virginia, as
Grantor, and in the name of the petitioner, and the names of any
other parties in interest who may so request, as Grantees. The
applicant shall pay such fees and charges as are required by the
Clerk to effect such recordation.
3.
Upon recording a certified copy of this ordinance with the Clerk of
the Circuit Court of the City of Roanoke, Virginia, the applicant shall
file with the Engineer for the City of Roanoke, Virginia, the Clerk's
receipt, demonstrating that such recordation has occurred.
4. If the above conditions have not been met within a period of one
year from the date of adoption of this ordinance, then such
ordinance shall be null and void with no further action by City
Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
(#39036-122010) AN ORDINANCE permanently vacating, discontinuing and
closing a certain public right-of-way in the City of Roanoke, as more particularly
described hereinafter; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 545.)
246
Council Member Bestpitch moved the adoption of Ordinance No. 39036-122010.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present wishing to speak on the
closure. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 39036-122010 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers-6.
NAYS: None-a.
(Vice-Mayor Trinkle was absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
There being no further business to come before the Council, the Mayor declared
the meeting adjourned at 7:26 p.m. '
APPROVED
ATTEST:
4M ~ i':~'" ~. Y'O\~
I~~ Moon, CM~
City Clerk
.S)~~
David A. Bowers
Mayor
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247
ROANOKE CITY COUNCIL-REGULAR SESSION
January 3, 2011
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
January 3, 2011, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding,
pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, ReQular MeetinQs, Code of the City of Roanoke (1979), as
amended, pursuant to Resolution No. 38872-070610 adopted by the Council on
Tuesday, July 6, 2010.
PRESENT: Mayor David A. Bowers-1.
ABSENT: Council Members William D. Bestpitch, Rafael E. Ferris, Sherman P.
Lea, Anita J. Price, Court G. Rosen, and David B. Trinkle-6.
OFFICERS PRESENT: Stephanie M. Moon, City Clerk.
COUNCIL: Due to the lack of a quorum, Mayor Bowers declared the Council
meeting in recess until such time that a quorum may be present.
At 10:00 a.m., the Council meeting reconvened in a joint meeting with the
Roanoke City School Board, in Room 159, first floor, Noel C. Taylor Municipal Building,
with Mayor David A. Bowers and Chairman David B. Carson presiding.
PRESENT: Council Members William D. Bestpitch, Rafael E. Ferris, Sherman P.
Lea, Anita J. Price, David B. Trinkle, and Mayor David A. Bowers-6.
ABSENT: Council Member Court G. Rosen-1.
The Mayor declared the existence of a quorum.
SCHOOL TRUSTEES PRESENT: Jason E. Bingham, Mae G. Huff, Suzanne P.
Moore, Todd A. Putney, Lori E. Vaught and Chairman David B. Carson-6.
ABSENT: Annette Lewis and Todd A. Putney-2.
REPRESENTING THE CITY OF ROANOKE: Christopher P. Morrill, City
Manager, William M. Hackworth, City Attorney; Ann H. Shawver, Director of Finance;
and Stephanie M. Moon, City Clerk.
248
REPRESENTING THE ROANOKE CITY PUBLIC SCHOOLS: Dr. Rita D.
Bishop, Superintendent; Curt Baker, Deputy Superintendent; Cindy H. Poulton, Clerk to
the Board; and Timothy R. Spencer, Assistant City Attorney and Legal Counsel.
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The Mayor and School Board Chairman expressed well wishes for the upcoming
New Year and extended greetings to everyone in attendance. As part of his remarks,
Mayor Bowers commended the School Board, City Council, and Superintendent for
being terrific advocates for the schools. Chairman Carson remarked on the completion
of both high schools.
Final Report of the William Flemina Construction Proiect
School Trustee Bingham gave an overview of the William Fleming Construction
Project:
ILl
William Fleming Construction Project
Building
RO.l\NOKHII Y
PUBlK SCH60--rs
Budaet Actual Variance
($) ($) ($)
Construction - Building 45,861,000 43,453,078 2,407,922 I
Owner's Cost - Building 11,139,000 9,724,021 1,414,979
TOTAL BUILDING 57,000,000 53,177,099 3,822,901
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ROANOKE CITY
PUBU( SCHOOLS
11
William Fleming Construction Project
Plan Enhancements
William Fleminc
Field house
8-lane track with upgraded rubberized surface
Irrigation and sod on all playing fields
Lawson and Ruffner cafeteria demolition
Ruffner playing field
Patrick Henrv
Remediation of lacrosse and soccer practice fields
Clear encroaching forest at track
Fence around track
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ROl\NOKE CITY
PUBliC SO< DOtS
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William Fleming Construction Project
Memorandum of Understanding
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Fleming stadium, field house, upgraded track, and playing fields
Lawson and Ruffner demolition
Ruffner playing field
Remediation of Patrick Henry playing fields and track
Anticipated Construction Cost
$7,244,515
If Actual Cost Is More than Anticipated Construction Cost
Excess costs paid by J.M. Tumer and Rife+Wood
If Actual Cost Is Less than Antlcioated Construction Cost
50% of excess paid to J.M. Turner and Rife+Wood
50% of excess retained by RepS
249
250
lID
I
IlOAIIOKHITV
PUSiiCScHOOls
William Fleming Construction Project
MOU Work Program
Budaet
($)
Actual
($)
Variance
($)
Construction - MOU
7,244,515
6,528,296
Owner's Cost - MOU
507,722
655,447
TOTAL MOU
7,752,237
7,183,743
11
William Fleming Construction Project
Remaining MOU Work
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ROANOKE CITY
PUBLIC SCHOOLS
PROJECT
FUNDING
STATUS
. --R~ff~~~- fi~ld ~~d;~~;~~- d;i~~ --1-- Fi~ld ~;~~;i~-~-i~ ~;~~-r~~~~--D~~- ;~- - -- T -$-- 2~1-,~~~--
parking i weather, final completion in spring. i
--- - - - - - - -- - - - - - -- -- - ----- --- -- ----- - --1-."""''' --.... ----.. -------- -----.. --.. ----- --- --......, --...... --........ --.. --..
, ,
Back side trail area i Asphalt work in progress. Added i 54,898
i irrigation heads in spring. i
............ ..-- --- --.. - -- -- --.... -- --.. --.. --........ -:- --.. -- ------ ----- --.. ---...... --.. -- --.... --...... --.. -- {.. - - --.. -.....-.. - -........
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Tennis area grading i Spring completion. i 11,841
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---- ---.......... --.... ----.... -- -- ---.. ----.. ----~ ------ --- --.... ----...... --.. --- --.. -- ----- -- ---.... -1--........................ --..
Shot put I discus cage and i Awaiting delivery of materials for i 8,066
fencing ! installation. !
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-- --.. --.. --.. --.... -- -- ---.. ---.... ----.. ---.... i""" --...... --.. --.. - -.. -- - --- -- --- -- - --............ --.... --t-.... -- ----- -- ---....
Move gym scoreboard ! Work to be completed by year-end.! 2,509
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---...... --- --.............. --...... ------.. ----.. ----:- ---.. ----- --.. ------.... --.. ----.. ---- ---- -- - -- -- - t --- - - ---- -- - - - ---
Move washer and dryer to field i Work in process. i 270
house; :
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- - - ---- - ----- -------- - -- ---- - - --- -- - -- -:- - --- --- - - - - - - -- -- - ---- - - - -- - - - - - -- - - - --- - -- -~--- - --- -- --------
Rubber floor in team room i Work will be completed by February. i 8,063
: :
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I 11 William Fleming Construction Project
ROANOKE CITY Total Fleming Project
PUBlIC SCHooCS
I . Budget as recast lIpon entry into MOU I Budaet* ~ Variance
($) ($) ($)
Construction - Building 43,355,436 43,453,078 (97,642)
Owner's Cost - Building 9,992,327 9,724,021 268,306
Construction - MOU 7,244,515 6,528,296 716,219
Owner's Cost. MOU 507,722 655,447 (147,725)
SUBTOTAL 61,100,000 60,360,842 739,158
MOU Sharing 0 358,109 (358,109)
TOTAL PROJECT 61,100,000 60,718,951 C281,04~
I Combined PHHS and WFHS Project
I ROANOKE CITY Overall Results
PUBLIC SCHOOLS
~ .&1.u.W Variance
($) ($) ($)
PHHS - Building (Revised) 54,000,000 53,909,219 90.781
PHHS . Stadium 4,100,000 4,059,340 40,660
WFHS - Building 57,000,000 53,177,099 3,822,901
WFHS - Stadium 4,100,000 4,100,000 0
Enhancements 0 3,083,743 (3,083,743)
MOU Sharing 0 358,109 (358,109)
TOTAL PHHS + WFHS 119,200,000 118.687,510 (i12,49V
(See copy of presentation on file in the City Clerk's Office.)
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Council Member Lea was pleased that the School Division stayed the course and
was proud of its vision and commitment. Vice-Mayor Trinkle concurred in the statement
and added that it was an aggressive plan, and he too was pleased and impressed.
Vice-Mayor Trinkle asked if the reasoning for constructing state of the art track
and field facilities at William Fleming High School is to host major track/field events;
whereupon, Dr. Bishop responded in the affirmative.
With regard to LEED, Vice-Mayor Trinkle inquired if there had been any savings
from the windmills as well as efficiency with the building; whereupon, Deputy
Superintendent Baker advised that the Stadium was built in a good location because the
windmills generate light for stadium and the School has been able to break even on its
electric bill.
The Vice-Mayor Trinkle questioned if safety had improved since the high schools
were transformed from a campus-style layout to a single building. Dr. Bishop stated
that the Administration would prefer to wait three to five years and thereafter do a trend
analysis.
Council Member Ferris asked if other localities around the State had contacted
the School Administration to inquire about the construction of two high schools back to
back under budget. Chairman Carson responded in the affirmative.
Council Member Price inquired about the policy for public use of the tracks at
both high schools, noting that she had received several calls from the citizenry
regarding William Fleming's track, adding that their perception is "hands off', the facility
is not for public use. Deputy Superintendent Baker responded that there is a delicate
balance between making all school facilities available to the public while still being able
to maintain the integrity of the facility, noting that he planned to respond to the question
at a later time during the meeting.
Council Member Bestpitch commented that it is often said that government does
not create jobs, but in the case of the two new high schools, $120 million worth of jobs
stayed in the community. He added that was a tremendous impact on our community in
a time when jobs were really needed. Chairman Carson pointed out that the City and
surrounding areas continue to benefit from the $120 million investment and it was
money well used.
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Graduation Rate
With regard to the graduation rate, Dr. Bishop distributed copies of information
regarding graduation measurements in Virginia and a three-year summary of graduation
measurements. She shared information with regard to the Virginia On-time Graduation
Rate (OGR) based on four years of longitudinal student-level data that takes into
consideration student mobility, changes in student enrollment, policy and instructional
practices such as 9th-grade retention, emphasizing that the new formula also recognizes
that some students with disabilities and limited English proficient (LEP) students will be
allowed more than the standard four years to earn a diploma and will be still counted as
"on-time" graduates.
The Superintendent noted that the on-time graduates were graduates who
earned diplomas within four years of the first time they entered the 9th grade, and that
special education students and limited English students who have plans in place that
allow them more time to graduate will be assigned to different cohorts. She referenced
the formula used for 2008, 2009 and 2010, citing the percentages as 59.11 % (2008),
66.60% (2009); and 67.69% (2010).
Dr. Bishop pointed out that the Federal Graduation Indicator (FGI) uses the AYP
determinations, and stated that in October 2008, the United States Department of
Education (USED) issued final regulations governing programs administered under
Part A of Title I of the Elementary and Secondary Education Act of 1965, as amended
(ESEA), requiring the new regulations to include reporting a four-year cohort graduation
rate for all schools, school divisions, and the State for all student subgroups; and in
January 2010, the Virginia Board of Education submitted to USED proposed changes to
its federal accountability workbook to meet the graduation rate requirements based
upon the October 2008 regulations.
Dr. Bishop also commented that Virginia specifically was requested to report a
four-, five-, and six-year federal graduation indicator calculated in a manner consistent
with the federally prescribed methodology, noting that on-time graduates are defined as
graduates who earn one of the following three diplomas - Advanced Studies, Standard,
or I-B Diplomas - within four years of the first time they entered the 9th grade; and unlike
the On-time Graduation Rate, special education students and limited English students
who have plans in place that allow them more time to graduate will not be re-assigned
to different cohorts. In addition, she referred to the formula for the Federal Graduation
Indicator as follows 2008 - 50.32%,2009 - 57.73% and 2010 - 61.59%.
The Mayor asked what the graduation rate would be if the five-year students
were included; whereupon, Dr. Bishop reported that based on the three-year summary
of graduation measurements, the rate would be over 70 percent by March 2011.
(For full text, see copies of handouts on file in the City Clerk's Office.)
254
Council Member Price asked about school strategies for dropouts and the role I
that vocational education played in the career building/job opportunity curriculum;
whereupon, Dr. Bishop indicated that the School Division has the greatest number of
career/vocational enrollments in years, adding that the percentage of graduates among
those students were in the high 90 percentile and the courses appear to be keeping
students in school. Deputy Superintendent Baker added that in the previous year, 132
industry certificates were awarded.
Council Member Bestpitch commented that in the near future approximately two-
thirds of jobs would require post secondary education, but not a four year degree, and
inquired if high school students were receiving information about the Community
College Access Program (CCAP); whereupon, Superintendent Bishop explained that
the School Division was doing a much better job of getting the word out and that she is
personally monitoring the competency test results to see who, what, why and where;
and in addition, remarked that it is unacceptable for a student to go through a
multimillion dollar high school and thereafter, take remedial classes upon entering
college.
Council Member Ferris asked if there were any analyses to show where about
graduations were not taking place, such as a poverty index, and whether or not the
schools could rank the students by households, school lunches for comparison
purposes; whereupon, Dr. Bishop responded in the affirmative, adding that Patrick
Henry ranked in the top ten percent for graduation in the country due to receiving an I
Advanced Placement Grant, adding that the same grant will be provided to William
Fleming this year; and the Title I funds will be used in elementary and middle schools
for after school programs. '
With regard to Forest Park School, Council Member Lea stated that although
Forest Park School was not closed, but its admission had changed, and inquired if the
program was working. Dr. Bishop reiterated that 5th year graduates do not count toward
the graduation totals, however, she was of the opinion that a City could not survive
without educated people. She emphasized her passion to educate youth, adding that
there are dedicated teachers wishing to help students. Council Member Lea
complimented the School Division for providing students with a second chance and
giving them hope for the future.
Vice-Mayor Trinkle requested that the Council be briefed at a future meeting on
all forms of remediation costs; and he inquired if there was data available for the
amount of intervention being provided to ninth graders. He then recommended that the
true numbers be distributed to area realtors. Dr. Bishop replied that a report on all types
of remediation and what works would be provided to the Council.
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The Mayor indicated that he would like to have an updated report on diversity in
the Roanoke City Public Schools as well as how many languages are being used, and
statistics on the graduation of students from Forest Park School.
Accreditation of Schools
With regard to accreditation, Dr. Bishop distributed information on accreditation
and AYP 2002-03 - 2009-10, indicating optimism for William Fleming becoming
accredited.
(See copy of document on file in the City Clerk's Office.)
School Formula
With regard to school formula, the Vice-Mayor advised that the school formula
had been turned over to the Joint Services Committee for study and report. He
indicated that the committee had changed and would meet again at the end of January
2011. He further advised that it is believed that there will be no way for the City to make
up for the State shortfalls if things continue going the way they were. He noted that the
new school funding formula should be in place for the 2012 - 2013 budget year.
Council Member Bestpitch suggested that a long range plan be created for
capital projects; an equitable policy outlining a clear definitive plan that would project
numbers that could be built into the process for the future while continuing to work on
other projects.
Status of Recreation Leaaues Utilizina School Facilities
In reference to the use of school tracks, Chairman Carson indicated that fences
were placed around the high school tracks in order to serve as a reminder that bicycles,
skateboards, etc., were not allowed on the track surface, which decision was made to
protect the schools' investments.
With regard to policy for use of school facilities by recreation leagues, Deputy
Superintendent Baker shared information with regard to school facilities use, advising
that a work team was created to remedy issues. He indicated that a school policy was
being created and would be implemented to avoid confusion regarding priority use.
(See copy of presentation on file in the City Clerk's Office.)
Vice-Mayor Trinkle asked about the School's relationship with the City's
Department of Parks and Recreation; whereupon, Dr. Bishop answered that the
relationship was excellent one and that there would be ongoing discussions regarding
the use of school facilities by the recreation departments for recreational winter sports,
The City Manager added that data would be provided to the Council for its information.
256
Regarding the use of the athletic track at William Fleming, Council, Member Price I
and Lea requested that the School Division schedule a public meeting to meet with
residents in the northwest community to discuss the issue and possibly come to a
positive resolution.
There being no further business, the Mayor declared the meeting in recess until
2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal
Building.
There being no further business to come before the Board, the Chairman
declared the meeting adjourned at 11 :37 a.m.
At 2:00 p.m., the Council Meeting convened in the Council Chamber, Room 450,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members William D. Bestpitch, Rafael E. Ferris, Sherman P.
Lea (arrived 'late), Anita J. Price, David B. Trinkle, and Mayor David A. Bowers-6.
ABSENT: Council Member Court G. Rosen-1.
The Mayor declared the existence of a quorum.
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OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Timothy P. Harvey, Pastor,
Central Church of the Brethren.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
At this point, Council Member Lea entered the meeting (2:02 p.m.)
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
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CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Monday,
December 20, 2010, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reading of the minutes be dispensed
with and approved as recorded. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote: I
AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
OATHS OF OFFICE- CITY PLANNING COMMISSION: Report of qualification of
Angela S. Penn as a member of the City Planning Commission for a term commencing
January 1, 2011 and ending December 31,2014.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Bestpitch moved that the report of qualification be received and
filed. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
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REPORTS OF OFFICERS:
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CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTIONS: NONE.
COMMENTS BY THE CITY MANAGER:
The City Manager reported that the City's Holiday Career and Lifestyle Fair was
held Tuesday, December 28. 2011, at the Roanoke Civic Center, with a total of 58
companies participating and 700 job-seekers in attendance, adding that the attendance
was up from 600 the past year. He shared that vendors included cultural and "lifestyle"
agencies such as the Taubman Museum of Art, The Jefferson Center and the Historical
Society of Western Virginia, as well as educational entities such as the Higher
Education Center and National Business College. He indicated that a Spring Career &
Lifestyle Fair was being planned and would be held in late April or May 2011.
Mr. Morrill also announced that the Citizens for Clean and Green Committee was
sponsoring a Green Academy on Thursdays beginning January 20 - February 10, 2011,
at Fishburn Park Elementary School, classes commencing at 5:30 p.m., with a light I
dinner, and each evening's program to run from 6:00 p.m. to 8:00 p.m. Also, he
commented that the program will give participants a chance to learn about important
environmental issues. He pointed out that admission was free, but persons must
, register either online at www.roanokeva.Qovlareen or by completing and forwarding the
printed flyer to Ken Cronin, Director of General Services, Room 354, third floor, Noel C.
Taylor Municipal Bldg, 215 Church Avenue, S. W.
The City Manager recognized and expressed appreciation to the City's Snow
Removal Team for reporting to work on Christmas Day due to inclement weather, and
for sacrificing planned time with their families over the holiday weekend. He also
thanked the 24-hour staff, Police, Fire-EMS, E-911, who work during the Christmas and
New Year holidays, which was time spent away from their families.
Finally, Mr. Morrill mentioned that Roanoke Public Libraries has secured a
$52,000.00 donation to the Roanoke Library Foundation to refurbish areas of the
Williamson Road Branch which will enable the library to totally redesign the children's
area with new shelving, furniture, and storytime area; adding that one new service will
be special early literacy computer stations in both English and Spanish; and almost 400
students enjoyed the recent production of "Scrooge and Marley" performed by the June
Bug Center, which was sponsored by the Roanoke Public Libraries, with performances
held at Wasena Elementary and Stonewall Jackson Middle Schools.
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DIRECTOR OF FINANCE:
T AXES- GENERAL REASSESSMENTS: Susan Lower, Director of Real Estate
Valuation, presented a report and overview highlighting the Annual General
Reassessment for the Fiscal Year 2011-2012.
(For full text, see copy of report and presentation on file in the City Clerk's Office.)
Ms. Lower reported that the Code of Virginia requires that all real property be
assessed for taxation at 100% of market value; the Code of the City of Roanoke
requires that all property be assessed on an annual basis; and the City notify property
owners each January of any changes in the assessed values which will become
effective July 1. She reported that only property owners that received a change in
assessment were mailed a notice on Jan!Jary 3, 2011.
She explained that taxable real estate tax base increased overall approximately
0.23% due to this year's annual reassessment, adding that the general reassessment
change will decrease existing properties by 0.17%, while new construction activity will
add 0.40% which will increase the overall taxable real estate to 0.23%, subject to
appeals.
Ms. Lower shared the following 2011 Reassessment Summary:
. Commercial Real Estate
o Portions of land values on Melrose Avenue land values were
reduced 10% as an average
o A minimal number of improvement values were increased as a
result of field reviews/equalization
· Residential Real Estate
o Reductions in neighborhoods: Wilmont Farms, Cherry Hill, Signal
Hill, Melrose Avenue area, and Old Mountain Road
o No residential increase except field inspections where appraisers
obtained new information and updated City's database
o Reductions in condo units: The Glen and Glen Ivy
o Seven condo neighborhoods went up 3% to 5%: Avenham House,
Avenham Terrace, Colonial House Condos, Crown Point Condos,
Highland Square Condos, Olde Georgetown Condos and Raleigh
Place Condos
· New Construction Projects
o Virginia Tech/Carilion Medical School and Research Facility on
Reserve Avenue, Jefferson College, Member One Corporate
Offices and Branch Bank, O'Reileys, Cheddars, CVS on Plantation
and Kohls
o New Rehabs - Meridium, Patrick Henry Hotel, 302 Campbell
Avenue (school and apartments)
260
Ms. Lower mentioned that homes sales declined by 22% from 2009, but the I
median home value for the City remained the same at $133,000.00, with the average
sale price increased 2% to $153,505.00.
She pointed out that even though the majority of residential and commercial
property owners did not receive an assessment change, the marginal decline in this
year's general reassessment represented the first drop in real estate values recorded in
the 40-year history of this assessment office, noting that the decline was driven by
similar factors affecting the nation's economy: the challenging economic conditions,
unemployment concerns, rising foreclosure activity, the reduced volume of valid market
sales data, including single-family residential, office, multi-family, industrial and retail
properties and a continued slowdown in new construction.
The Director of Real Estate Valuation explained that the total reduction in dollars
is $11.6 million, adding that Fiscal Year 2010 had a slight increase in valuations at
.11 %, which is comprised of both residential and commercial valuations. She explained
that portions of land values on Melrose Avenue were reduced by 10%, which could be
based on the fact that the Peters Creek Road Extension had drawn traffic away from
Melrose businesses, reducing their value.
In conclusion, she reported that assessment appeals to Real Estate Valuation
would be conducted from January 3 - 31, 2011, with hearings commencing in March I
2011.
Following questions and comments by the Council, the Mayor advised that the
presentation would be received and filed.
FINANCIAL REPORT: The Director of Finance submitted the Financial Report
for the City of Roanoke for the month of November 2010.
(For full text, see copy of Financial Report on file in the City Clerk's Office.)
The Director of Finance and Amelia Merchant, Director of Management and
Budget provided a commentary on the City's financial results for the first five months
ended November 30, 2010:
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FY11 General Fund Overview
. Revenues declined 2% in FY10
. FY11 adopted budget 1.4% lower than FY10 adopted
. Revenue through November increased 1.2% from
FY10
· Expenditures through November down 5.6% from
FY10
· Both represent improvement since the October
reporting period
. Overall, Roanoke is beginning to see mild
improvement in key local taxes
. Performance is viewed with cautious optimism -
unemployment remains high; economic challenges
remain
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Sales Tax Below Estimate but Second Month ....
of Improvement Following Two Year Decline II
FY11 Revenue Estimate $17.995M
A decline of .6% from FY10 Actual
6.1
6.05
~ 6
~ 5.95
:s 5.9
5.85
5.8
4 Mos Ended 10/31
I- Prior YTO Actual OYTO Budget ElYrO Actuall
Revenue down A% from last year but .2% higher than YTD budget.
This tax improved from September to October, the second month of
increase after more than twenty months of consecutive dedine.
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Meals Tax Increase is GrOWing"t
FY11 Revenue Estimate $15.341 M
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6
5
Pri.s\'TD
Pll:ct\'TD
.-
'\""ttl
-
ytD
.<=1
.. 4
"
~ 3
~ 2
o
4 mas Ended 10/31
When adjusted for the tax rate change, revenue increased
1.1% from FY10 and is 4.2% over budget.
Telecommunications Tax ExCeeding.
Budget and Prior Year
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Telecommunications Tax Revenue Estimate $7.295 M
1.9
1.8
/I)
c
g 1.7
:!!J! 1.6
. Prior YTD adj
o YTD Budget
. YTD Actual
1.5
3 Mo Ended 9/30
Telecommunications tax revenue is 3.4% over budget and
has increased 11.4% since FY10. A refund in FY10 negatively
impacted that year and yields a favorable FY11 performance.
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Lodging Tax Exceeding BUdget.
and Prior Year
Transient Occupancy Tax Revenue Estimate $2.521 M
1.5
1.4
'"
.2 1.3
:: 12
:E'
1.1
. Prior YTD ad)
o YTD Budget
[] YTD Actual
6 Mo Ended ii/3D
Lodging tax revenue is 10.5% over budget and has increased
5.5% since FY10.
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Cigarette Tax Below Budget
and Prior Year
.
Cigarette Tax Revenue Estimate $2.393 M
1.2
1.15
~ 1.1
~ 1.05
i 1
0.95
0.9
. Prior YTD ad)
o YTD Budget
[] YTD Actual
5 Mo Ended 11/30
Cigarette tax revenue has decreased 16.3% since FY10
and is 3.8% under budget. If current trends continue, there
may be a shortfall of $250,000 to $300,000.
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Admissions Tax Above Prior
Year but Below Budget
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Admissions Tax Revenue Estimate $0.438 M
0.2
0.195
. Prior YTD adj
o YTD Budget
. YTD Actual
/I>
c:
~ 0.19
:!
0.185
0.18
5 Mo Ended 11/30
Admissions tax revenue has increased 2.5% since FY10 but
is 3.1 % below budget. If remaining months of FY11 are at or
higher than same months of FY10, budget will be met.
Local Taxes Due in Spring
Second installment Real Estate (4/5)
- Collections following first installment are
meeting revenue budget and are slightly
ahead of last year's collection rate
Personal Property (5/31) $17.2 M
Business License (3/1) $12.1 M
Motor Vehicle License (5/31) $1.8 M
Bank Stock (6/1) $0.8 M
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Other Local Taxes 1111
-..-...
~:~~~~uent Real I $63~.~50 II $ 623.620 IL $ 16.030 II 34.6% II. I
l.p.u. bile Service 985,044 594.058,! 390,986,11 24.8% ... .....1
<?~rporatio~ . . _:~ . J
penames and 608.889 543.058 65.831 46.8% ...
Interest .
Utility Taxes 3,305,993 2.965,293 340,700 35.2% .
[~:~~~dalion; 306,943 ,t 368,066 (61.123)1 37.6%1" 1
F~'h1~ T"6 r ,9.678 1'4366911 '''99' 'II 106% 1.1
. - Second installment real estate and personal property components due in
second half fiscal year.
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Funding From the Commonwealth ..
26% of Budget
Budgeted revenues down nearly $3M or 4.2% from FY10
with all categories in decline
Revenue
____
I Non-categorical II $1,058,90211 S 1,169.51611 ($110.614)11 13.5%11....1
lShared -i 2.670,822!' 3,()10,463[ (339,641)_~31.2%;'_i
I Social Services II 9,110.68711 8,925,08911 185.59811 29.9% II . I
[otherCategClriCal..~ 4,60~911~~,~53'~~~L_(644,3()2)-~ 23.7%';..J I
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Other Local Revenues 1111
All Other Revenues Comprise 5% Budget and Performing as Expected
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------
I Permits II $ 371.05611 $ 328.21511 $ 42,84111 35.7% 11.1
[Fines-& forreitUres.i63o,233 r_590,496j .39.73i~i .39.'2~r.j
I Interest & rental " 208,38911 318.0631 120.5% I.'
rChiuges for ... }2.334.859 T2.803.28i;: 31.2% ;-.-11
~~res I ! j I~
.1 . _ ,,_ __.L _ ..,'__ .. J
Internal Se~ces I 724,08411 732.96111 28.4% .
I Miscellaneous :i . 377,519 r321.694 r - 68.9% .r -"'1
L______:........._L_____~II
Decreased revenues from housing of prisoners and EMS billings negatively
impact Charges for Services.
FY 2011 Adopted Budget
De bt Sa rvlce
5%
All Othe r
3%
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PubliC Safety
23%
Parks, Rec.&
Cultural
4%
Com m unity
Dev.
2%
Adopted budget of $253,363,000 reflects reductions
of $9.0 million to facilitate balancing
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Personnel (Salary/Benefit) Lapse.
Performing Ahead of Target ..
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l~
.c
I-
$40
$30
en
c
~ $20
::E
$10
$0
Target
Actual
Fiscal Year savings projected to exceed $1.7 million
budget by $815,000
Public Safety Overtime
and Fire/EMS Part-Time
Above Target
.
Target
Actual
Expenses $33,000 above target
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Workers' Compensation .
Expenses Above Target
I
$1'~~
$800
~ $600
~ $400
g $200
t= $0
Target
.1
Actual
Expenses $149,594 above target
Comprehensive Services Act
Expenses Below Target
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!~tII
FY 2010 Actual
.
lid
FY 2011 Actual
Target
Expenses $304,265 below target
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Residential Juvenile Detention .
Expenses Below Target ..
J~.
Target
II@
Actual
Expenses $165,760 below target
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Solid Waste Tipping Fees .
Below Target ..
~'e!~
~ $200
,g $0
l-
T argel
~
Actual
Expenses $69,130 below target
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Motor Fuel Expenses
Below Target
.
I
j.OID~
500
00
~~~
100
:=. $0
Target
.
Actual
Expenses $30,697 below target
Civic Facilities Fund
Comparative Statement of Revenues and Expenses
For the Five Months Ending Nov 30th
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I FY 201 , FY 2010 V.a.riance
I
~~ti!:.'9~nues S 2001,Wl S 1.E07.S8S 4~"
~..ti"l!e.I'!"'" 1.565.327 2946.001 .~~
Oponti"l! llKo I I03.Ql 11.038.118 13%
~..ti"l!Ex"i"'" C2l0.1701 210.!E71 ..1%
Lou &.ror. T~nftrs.and Con:ributions /1.123.005 1.2S4. 1~"
Ntt TrarSMs and Contributions 1420251 12237l 1~"
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~f?in"'tAs9&ts I S (1.1~.1201 S (t.~.442 7%
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o 9% fewer events in FY11 but 25% more attendees
o Operating margin improved 13% va FY10 ~ November highlights were Carrie Underwood,
BiU Cosby and the Stocked Mll/1(el as weU a. strong catering revenue.
o FY10 net transfers included a non-reculTing transfer in for capital
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Parking Fund
Comparative Statement of Revenues and Expenses
For the Five Months Ending Nov 30th
I
I FY 2011 FY 2010 V~ri~nce
I
~ating Revenues 5 1.t~.170 5 1.093.117 ~I<o
~ratinQ Exoenses 537.172 S6<l.2e1 381<0
Ope.rM:ina Income 616.007 223.856 175%
Net Nonoperating Expenses (274.40l1) (183.238) -50%
I"co~ Before T ransf.rs and Contributions 34..60. 40,617 741"
Net Transfers and Contributions DI<o
Chang.. in Net Assets 5 341.0Dl 15 40.617 741%
FYl1 management fee has not been paid since July pending contract finaliZation
which occurred in December
Adjusted for this, the improvement to the change in net assets would be
approximately 550,000 rather than $300,000
Non-operating expense increase from interest expense on bonds issued in 2010
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Pension Plan Trust
. Low (2128/0'9)
. 613010B
06130109
.6/3Of10
.'0/31110
.11/30110
II High (10131/07)
Roanoke
Performance Perod Pension Plan Pofq
Month of November -.7% -.0%
Fis~l YTO 13.1% 11.3%
One Veal 10.7% 6.2%
Three Years -1.0% -2.1%
Five Years. . 4.0% 3.0%
Assel Allocation 11/30/10
Marlt.t v~u. Assets
(Millions)
~ ---oIlIIIIIIIl
~
~ -----oIIIIIIIlI
aus EquitiK
. Real Esute
mConvertiblt's
.US Fiud lnCOftM
Ei1 Cash Equiv
Q Balanced
. tntemational Equitin
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In Short
Performance as Expected
Viewed with Precaution
. Revenues expected to meet budget; most categories
performing as expected
. Cautious monitoring of local tax performance,
especially sales tax, though it continues trend of
improvement
. Several key revenues with spring due dates -
Personal Property and Business License - that
require cautious management
. Continued risk of cuts in State funding
. Expenditures, in the aggregate, are well-positioned to
remain within budget
. Expenditure savings sufficient to address identified
expenditure issues
(See copy of presentation on file in the City Clerk's Office.)
Following dialogue regarding the matter, Mayor Bowers advised that the City of
Roanoke Financial Report for the month of November 2010 would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
There being no further business, the Mayor declared the Council meeting
adjourned at 3:14 p.m.
APPROVED
ATTEST:
~ m. O)D&-N
Stephanie M. Moon
City Clerk
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
January 18, 2011
2:00 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
January 18, 2011, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
David A. Bowers presiding, pursuant to Chapter 2, Administration. Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, ReQular MeetinQs, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 38872-070610
adopted by the Council on Tuesday, July 6, 2010.
PRESENT: Council Members Raphael E. Ferris, Anita J. Price, Court G. Rosen,
William D. Bestpitch, and Mayor David A. Bowers-5.
ABSENT: Council Member Sherman P. Lea and Vice-Mayor David B. Trinkle-2.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend James L. Armentrout, Pastor,
St. Marks Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
ANNOUNCEMENTS: NONE.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT-SISTER CITY: The Mayor recognized and
presented students from Wonju, Korea, with Honorary Citizenship Certificates.
ACTS OF ACKNOWLEDGMENT-CITY CLERK: The Mayor recognized the City
Clerk for having earned the prestigious Master Municipal Clerk (MMC) designation from
the International Institute of Municipal Clerks (IIMC). He also recognized the City
Clerk's Office staff for its support of the Clerk.
274
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that I
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
HOMELESS-HUMAN SERVICES: Debra Saunders appeared before the Council
and inquired about financial support of a soup kitchen and day facility in the northwest
quadrant of the City.
Council Member Price spoke about the feasibility of a soup kitchen and
suggested that the matter be referred to the City Manager for study and report to the
Council.
Mayor Bowers also noted an increase in the City of Roanoke's homeless
population.
The City Manager mentioned that an annual report from the HAT Team regarding
the homeless population will be available either April or May 2011.
Without objection by the Council, the matter was referred to the City Manager for
study and report to the Council. The Mayor requested that Ms. Saunders be notified I
when the report would be transmitted to the Council.
HOMELESS-HUMAN SERVICES: Robert Gravely appeared before the Council
and offered suggestions on how to change the outlook of the community with regard to
homelessness.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Monday,
January 3, 2011, were before the body.
(See Minutes on file in the City Clerk's Office.)
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275
Council Member Ferris moved that Council dispense with the reading of the
minutes and approve as recorded. The motion was seconded by Council Member
Rosen and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
SECURITY: A communication from Mayor Bowers requesting that Council
convene in Closed Meeting to discuss plans related to the security of City-owned
facilities and buildings, pursuant to Section 2.2-3711 (A)(19), Code of Virginia, as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
-
Council Member Ferris moved that Council concur in the request as above
described. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
MINUTES: Minutes of the Audit Committee held on Wednesday, December 1,
2010, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the minutes be received and filed. The motion
was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
276
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ROANOKE REGIONAL PARTNERSHIP: Beth Doughty, Executive Director,
Roanoke Regional Partnership, appeared before Council and gave an overview of the
partnership's programs:
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(See copy of annual report on file in the City Clerk's Office.)
Discussion:
Council Member Bestpitch expressed appreciation to Ms. Doughty and her staff,
particularly for the regular emailsfromRoanokeoutside.com/Get Outside. He
emphasized the importance of promoting the City's outdoor assets and indicated that
one of the challenges the City faces is the perception that there is no reason to spend
time in Roanoke. He pointed out that there were several everyday activities in the
Roanoke Valley and surrounding localities, such as hiking, walking the greenways,
fishing; canoeing, kayaking, golf, dining, shopping, etc. He also called attention to the
collaboration between the Partnership and the Convention and Visitors Bureau and
hoped that City staff is also helping to coordinate activities that may be easily accessed
through the various website links.
Inasmuch the Commonwealth of Virginia is delineated by political subdivisions,
Council Member Rosen asked what the City could do to promote itself that does not
require legal maneuvering; whereupon, Ms. Doughty mentioned encouraging activities,
programs, etc., because of their success, and being responsible for its infrastructure.
Mayor Bowers mentioned that many years ago emphasis was placed on a shell
building program that would bring companies to Virginia, and inquired if the City needed
to study the matter further; whereupon, Ms. Doughty responded in the affirmative,
adding that the City has to have a little bit of inventory, a little depth to its inventory, and
such depth does not currently exist.
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The Mayor asked if she was referencing industrial sites or businesses;
whereupon, Ms. Doughty indicated industrial sites. She mentioned that when the
Partnership evaluated the availability of sites, Roanoke City was one of the most
prepared communities in terms of having graded sites; however, she stressed that there
are other issues, such as utility capacities, the bedrock of how jobs and investment are
grown.
Council Member Ferris asked what is the most attractive opportunity that the
Partnership has worked on that did not come to fruition; whereupon, Ms. Doughty
advised that the answer was not a simple one because every project and need is
different and their priority criteria is different in every situation, adding that in some
instances, it could be skills and the labor force, but most likely it is a critical mass issue.
Council Member Price inquired if the Partnership had considered working with
the School Division to develop students skill sets to prepare them for the work force and
workforce development; whereupon, Ms. Doughty pointed out that skill sets change all
the time, adding not only are there diverse businesses, but different criteria,
requirements and interests.
There being no further discussion, the Mayor expressed appreciation to
Ms. Doughty for the informative presentation and her tireless efforts with the
Partnership.
Without objection by the Council, the annual report was received and filed.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS: The City Manager submitted a written communication
recommending acceptance and execution of the Juvenile Accountability Block Grant
from the Department of Criminal Justice Services; authorization for the City of Roanoke
to serve as fiscal agent for distribution of grant proceeds.
(For full text, see communication on file in the City Clerk's Office.)
286
Council Member Rosen offered the following resolution:
(#39037-011811) 'A RESOLUTION authorizing acceptance of a Juvenile
Accountability Block Grant from the Virginia Department of Criminal Justice Services on
behalf of the City, authorizing the City to serve as the fiscal agent for distribution of the
grant proceeds, and authorizing execution of any and all necessary documents to
comply with the terms and conditions of the grant.
(For full text of resolution, see Resolution Book No. 74, page 549.)
Council Member Rosen moved the adoption of Resolution No. 39037-011811.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
(For full text of ordinance, see Ordinance Book No. 74, page 550.)
Council Member Rosen moved the adoption of Budget Ordinance No. 39038-
011811. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
EQUIPMENT-TELEPHONES: The City Manager submitted a written
communication recommending appropriation of funds in connection with the upgrade of
. the City's telephone system.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Rosen offered the following budget ordinance:
(#39039-011811) AN ORDINANCE to appropriate funding from the Department
of Technology Retained Earnings-Reserve for Telephone Replacement account to the
Telephone System Upgrade project amending and re-ordaining certain sections of the
2010-2011 Department of Technology Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 551.)
Council Member Rosen moved the adoption of Budget Ordinance No. 39039-
011811. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
COMMENTS BY CITY MANAGER:
The City Manager announced that the community celebrated Martin Luther
King, Jr. Day with special events, including the 15th Annual Martin Luther King Jr.
March sponsored by the Southern Christian Leadership Conference (SCLC), stating
that more than 100 people participated in the march from the MLK Memorial Bridge on
First Street, near the historic African-American business center of Henry Street, to First
Baptist Church - Gainsboro; and the Annual MLK Breakfast at The Hotel Roanoke and
Conference Center hosted by the North Carolina State University - Roanoke Alumni
Chapter, which attracted about 350 people.
Mr. Morrill also commented on the success of the Greater Roanoke Home and
Garden Show held at the Roanoke Civic Center on January 15 - 16. Also, he reported
that total attendance including children and comps was approximately 7,100 for the
whole weekend, compared with the total attendance last year at just over 6,400, along
with nearly 130 vendors participating this year compared to 105 during the previous
year.
He also gave an update on proposed bus connector service from Roanoke to
Lynchburg to accommodate Amtrak travelers, stating that the GRTC Board shared
information that Valley Metro would be responsible for developing a program to provide
such service and would be applying for a state grant for a portion of the funding needed,
as well as studying other options for regional funding, with timing beginning in July
2011.
288
Finally, Mr. Morrill announced that the City had completed its feasibility study and
consideration of the use of red light cameras, and had determined that the cameras
does not make sense for Roanoke at this time; and that the conclusion was made
based on reports from nine corridors studied in the City. He concluded that staff would
continue to review and would revisit the issue, if necessary.
DIRECTOR OF FINANCE:
INSURANCE: The Director of Finance submitted a written communication
recommending appropriation of Undesignated Fund Balance for insurance reserve.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
(#39040-011811) AN ORDINANCE to appropriate funding from the Fund
Balance Designated for Self-Insured Claims, amending and re-ordaining certain
sections of the 2010-2011 General and Risk Management Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 552.)
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Council Member Ferris moved the adoption of Budget Ordinance No. 39040- I
011811. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and a report
of the Director of Finance recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
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Council Member Bestpitch offered the following budget ordinance:
(#39041-011811) AN ORDINANCE to appropriate funding from the Federal
government for various educational programs, amending and reordaining certain
sections of the 2010-2011 School Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 553.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 39041-
011811. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
Council Member Price commented in response to Ms. Debra Saunders' remarks
under Hearing of Citizens, that although many resources were available to the
homeless, a major concern is citizens are unaware of such resources. She pointed out
that in northwest Roanoke, there is less availability of access to downtown where many
of the resources are located; and asked that City staff look into the feasibility of the
proposal and possibility of collaborating with local churches. The City Manager
commented that the public needed to h'ave a better understanding concerning
homelessness, emphasizing that not everyone was soliciting for handouts. He added
that this was an opportunity to educate the community about homelessness and to
identify needs and resources.
Council Member Ferris shared comments regarding the message given by the
speaker at the Annual North Carolina A&T Dr. Martin Luther King, Jr., Breakfast, noting
that there were many things in the speech that could be taken to heart and put into
practice, such as no matter what your talent/skill or desire may be, strive to be the best
you can be.
290
Council Member Bestpitch announced that the Local Office on Aging Meals on I
Wheels Program was in need of volunteers, and anyone interested in volunteering
should call 345-0451.
Mayor Bowers called attention to an email received from the Virginia Secretary of
Transportation Sean Connaughton stating that Governor Bob McDonnell designated the
1-581 Valley View southern interchange adjacent to the Best Buy store for a full
interchange build out with VDOT funding, adding that the cost is estimated at $61.7
million, and once completed, the interchange will provide essential access to currently
inaccessible, undeveloped land on the west side of 1-581 that could generate a potential
$100 million in development for the City of Roanoke. He also suggested that the City
Manager research the City's policy for hiring felons in City government and share his
findings with the Council on the number of current felons employed by the City.
In addition, the Mayor proposed the hiring of felons in City government, saying
the City should be the model employer for the Roanoke area; and asked the City
Manager to review under what circumstances could a felon be hired. The City Manager
explained that having a felony did not preclude employment with the City; however, it
would depend on the type of circumstances. He agreed to provide a report on the topic
at the Council Informal Session on Monday, February 7,2011.
(In response to Mayor's request regarding information on the hiring of felon for
City of Roanoke positions, see copy of communication from the City Manager I
dated February 9, 2011 on file in the City Clerk's Office)
At 3:29 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's' Conference Room, Room 451, Noel C. Taylor Municipal
Building.
At 4:30 p.m., the Council meeting was reconvened in the Council Chamber,
Mayor Bowers presiding and all Members of the Council in attendance, with the
exception of Vice-Mayor Trinkle and Council Member Lea.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Bestpitch moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Mayor Bowers-5.
NAYS: None-O.
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(Council Member Lea and Vice-Mayor Trinkle were absent.)
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With regard to the Closed Meeting concerning security of City-owned facilities
and buildings, Mayor Bowers read the following statement:
"The Council of the City of Roanoke has instructed the City Manager to
institute appropriate security measures, including the attendance of plain
clothes police officers at some of the City Council meetings."
ARCHITECTURAL REVIEW BOARD: Petition for Appeal filed by Dr. Effie R.
George, representing Charles George, appealing a decision of the Architectural Review
Board, which was rendered on November 11, 2010, that no Certificate of
Appropriateness be issued to remove all one-over-one wooden windows and to install
new Ply-gem Jefferson 100 Series wooden one-over-one windows at 1301 Maple
Avenue, S. W., the matter was before the Council.
(See Petition for Appeal on file in the City Clerk's Office.)
Inasmuch as he has a potential conflict of interest, the Mayor advised that he
would not participate in the discussion nor would he vote on the matter. However, since
the Vice-Mayor was not present, he would preside over the matter only.
Dr. George appeared before Council in support of the Petition, citing that the
windows in the home were in disrepair; and the proposed replacement windows had
been previously deemed acceptable by the Architectural Review Board.
The Architectural Review Board (ARB) submitted a written report recommending
that the Council affirm its decision to deny issuance of a Certificate of Appropriateness
to permit replacement of 33 windows at 1301 Maple Avenue, S. W., based upon the H-2
Architectural Design Guidelines indicating that the windows should be repaired; and
replacement should be considered only in cases where deterioration is to the point that
repair is not feasible. It was further reported that during the November 11, 2010
meeting, ARB members discussed the condition of the existing windows; and based on
the information provided by the applicant and seen on site, the Board found that the
existing windows were not deteriorated beyond the point of feasible repair.
It was stated that the Board members asked Dr. George if she would like the
opportunity to explore other options or get more detail about the cost of repair, and the
response was that the ARB vote on the application as presented.
(For full text, see report on file in the City Clerk's Office.)
Barbara Botkin, Chair, Architectural Review Board, appeared before the Council
in support of the Board's decision to deny the Certificate of Appropriateness based upon
lack of information submitted by Dr. George.
292
Council Member Ferris inquired if the ARB inspected the inside of the windows I
for further damage; whereupon, Ms. Botkin replied no, noting that information with
regard to the inside of the windows was not outlined in the application.
Council Member Bestpitch called attention to the confusion in connection with the
ARB process, noting that that Petition for Appeal signed by Dr. George stated that
insufficient information, which was not provided by the petitioner, was the basis for the
appeal; and he offered a motion for the matter to be remanded back to the ARB for
further investigation. There being no second, the motion failed.
Following in-depth discussion of the issue by the Members of Council, and based
upon the evidence (testimony and documents) presented, Council Member Ferris
offered a motion that based upon the evidence (testimony and documents) presented to
the Council at today's hearing, the decision of the City of Roanoke Architectural Review
Board on November 11, 2010, be reversed and that a Certificate of Appropriateness be
issued for removal of all one-over-one wooden windows and installation of new Ply-gem
Jefferson 100 Series Wooden One-over-One Windows at 1301 Maple Avenue, S. W.,
as set forth in the Application for Certificate of Appropriateness on the grounds that the
proposed installation and location are architecturally compatible with the structures or
historic landmarks in the H-2 District. The motion was seconded by Council Member
Rosen and adopted by the following vote:
AYES: Council Members Ferris, Price and Rosen-3.
NAYS: Council Member Bestpitch-1.
(Mayor Bowers abstained from voting inasmuch as he had a potential conflict.)
(Vice-Mayor Trinkle and Council Member Lea were absent.)
At 5:11 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m., in
the City Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members Raphael E. Ferris, Anita J. Price, Court G. Rosen,
William D. Bestpitch, and Mayor David A. Bowers-5.
ABSENT: Council Member Sherman P. Lea and Vice-Mayor David B. Trinkle-2.
The Mayor declared the existence of a quorum.
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OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Cecelia T. Webb,
Assistant Deputy City Clerk.
The Invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Tuesday, January 18,
2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of
Colonial Green L.C., to amend the Development Pattern Book, revised Novemb~r 4,
2010, proffered as a condition of the conditional rezoning, and the Planned Unit
Development Plan, dated November 4, 2010, as they pertain to the parcel bearing
Official Tax No. 1570135,3601, on Colonial Green Circle, S. W., to permit construction
of up to 64 townhouse units, in lieu of up to 110 condominiums and/or apartment units
to be constructed as set forth in the Development Pattern Book, revised November 4,
2010, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, December 31,2010, and Friday, January 7, 2011.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the request, finding the application to amend the Colonial Green Planned Unit
Development Plan and the proffered pattern book to be consistent with the City's
Comprehensive Plan and the Franklin Road/Colonial Avenue Area Plan, adding that the
proposed changes are consistent with' the original site plan; and that the pattern book
will ensure that the units are architecturally compatible with the existing adjoining
development.
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
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(#39042-011811) AN ORDI NANCE to amend 936.2-100, Code of the City of I
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to amend the Planned Unit Development Plan
and the Pattern Book proffered as a condition of the conditional rezoning, to permit
construction of up to 64 townhouse units, in lieu of up to 110 condominiums and/or
apartment units, to be constructed as set forth in the Development Pattern Book,
revised November 4, 2010, as they pertain to the parcel bearing Official Tax No.
1570135, located at 3601 Colonial Green Circle, S. W.; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 554.)
Council Member Rosen moved the adoption of Ordinance No. 39042-011811.
The motion was seconded by Council Member Bestpitch.
The Mayor inquired if there were persons present wishing to speak on the matter;
there being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 39042-011811 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
ZONING: The City Manager submitted a written communication recommending
execution of Amendment No.4 to the Colonial Green, L. C., Development Agreement
dated December 20,2004.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#39043-011811) AN ORDINANCE authorizing the City Manager to execute
Amendment NO.4 to the Agreement for the Development of Colonial Green dated
December 27,2004, such Amendment NO.4 to be entered into by the City and Colonial
Green, L.C.; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 556.)
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Council Member Rosen moved the adoption of Budget Ordinance No. 39043-
011811. The motion was seconded by Council Members Price and Bestpitch and
adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time
as a priority for citizens to be heard. Matters requiring referral to the City Manager will
be referred immediately for response, recommendation or report to Council.
Stewart Fuller appeared before the Council to express appreciation to City
administration and City officers for all that they do for the citizens of the City of
Roanoke.
There being no further business to come before the Council, the Mayor declared
the meeting adjourned at 7:17 p.m.
APPROVED
ATTEST:
~Oh, m(}OYD
Stephanie M. Moon, MMt
City Clerk
~-QetS~
David A. Bowers
Mayor
296
ROANOKE CITY COUNCIL-REGULAR SESSION
February 7, 2011
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
February 7, 2011, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding,
pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, Reaular Meetinas, Code of the City of Roanoke (1979), as
amended, pursuant to Resolution No. 38872-070610 adopted by the Council on
Tuesday, July 6, 2010.
PRESENT: Council Members Sherman P. Lea (arrived late), Anita J. Price
(arrived late), Court G. Rosen, William D. Bestpitch, Rafael E. Ferris and Mayor
David A. Bowers-6.
ABSENT: Vice-Mayor David B. Trinkle-1.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
At this point, Council Members Lea and Price entered the meeting (9:03 a.m.)
COUNCIL: A communication from Mayor Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Lea moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Bestpitch and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
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COUNCIL: A communication from Council Member Anita J. Price, Chair, City
Council Personnel Committee, requesting that Council convene in a Closed Meeting to
discuss the mid-year performance of Council-Appointed Officers, pursuant to Section
2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on tile in the City Clerk's Office.)
Council Member Price moved that Council concur in the request to c~mvene in
Closed Meeting as above described. The motion was seconded by Council Member
Lea and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
COUNCIL-CITY MANAGER: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss the disposition of
publicly-owned property consisting of two parcels in Botetourt County, where discussion
in an open meeting would adversely affect the bargaining position or negotiating
strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia
(1950), as amended, was before the body.
(See communication on tile in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager to convene in Closed Meeting as above described. The motion was seconded
by Council Member Lea and adopted by the following vote:
AYES: Council ,Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-5.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
COUNCIL-CITY MANAGER: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss the disposition of
publicly-owned property located at 425 Church Avenue, S. W., where discussion in an
open meeting would adversely affect the bargaining position or negotiating strategy of
the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended, was before the body.
(See communication on tile in the City Clerk's Office.)
298
Council Member Rosen moved that Council concur in the request of the City
Manager to convene in Closed Meeting as above described. The motion was seconded
by Council Member Lea and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-5.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA:
Council Member Bestpitch asked for c1aritication regarding Item 7.a.5. as to
whether the revised daily one-way student fare of $.75 included Roanoke City
students. Whereupon, the City Manager responded that the recommendation
was only for inclusion of the additional schools in the GRTC service area.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
NONE.
BRIEFINGS:
Arts Proaram - Bike Rack Desian Selection:
Susan Jennings, Public Art Coordinator shared information on the artistic bike
rack design selection, which is part of the Public Art Program.
Grandin Village Location
Potential Site for Bike Rack
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Background
Scope of Proiect Approved by City Council
The Roanoke Arts Commission will work with Rid~
Solutions, a service of the Roanoke Valley-Alleghany
Regional Commission and issue a call to artists. to
design one or more unique bike racks. This mayor may
not include fabrication.
Budget
$6,000 total
$3,000 donated by Ride Solutions
Calendar
Work to be Completed and Installed - By May, 2011 with
dedication to coincide with Bike Month .
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Process
· City of Roanoke received 29 responses to the Request
for Qualifications
. Citizen Panel narrowed these down to 3 finalists
· Panel conducted telephone interviews with the finalists
· Panel unanimously recommended Pop Up Designs
(Artists - Joshua Howell and Kagan Taylor) to The
Roanoke Arts Commission
. Roanoke Arts Commission unanimously approved the
recom mendation
· Grandin Village Location Recommended
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Selection Panel
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· Gary Bowman - City of Roanoke, Traffic Engineer
· Jeremy Holmes - Coordinator of Sustainability
Programs, (Ride Solutions)
· Brenda Landes - Architect, CR Architecture
· Dave Harrison - Attorney and Bike Enthusiast
· Beth Deel - Artist
· Greg Webster - Landscape Architect, Hill Studios and
Roanoke Arts Commission Member
Ex Officio
· Susan Jennings, Arts and Culture Coordinator
· Sharon T. Gentry, Manager Purchasing Division
Title - "I n a Tang ~e"
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Detail View
She concluded that City staff plans to work with property owners to tind a suitable
location, and if a location cannot be identified, City staff will explore other possible sites
in the area.
(See copy of presentation on tile in the City Clerk's Office.)
I Comments:
Council Member Bestpitch expressed his concern regarding the procurement
process and suggested that local artists be encouraged to bid on such projects. In
response to the cost of the structure, Ms. Jennings advised that the total cost would be
$6,000.00, half of which would be funded by a grant from Ride Solutions, with the other
half being allocated from the One Percent for the Arts that is set aside for public art in
the City of Roanoke.
Council Member Lea noted his concern regarding the City's process for
discussing potential sites with property owners. The Assistant City Manager for
Community Development interjected that such matters were discussed with the public,
but never site specitic. The City Manager added that it is difficult to tind the right
balance - whether to receive public input first or brief the Council in advance - there is
no easy solution.
Following comments by Members of the Council, Mayor Bowers expressed
appreciation to Ms. Jennings for the presentation on Arts program and Bike Rack
Design Selection.
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1-581Nallev View Interchanae:
Mark Jamison, Manager of Transportation, gave an overview of the history of the
1-581Nalley View interchange and said completion of the interchange is the City's top
priority among interstate projects; and VDOT is obligated to complete the proposed
project, with no matching funds required by the City. In addition, he reported that City
staff was waiting for Federal Highway Administration approval of an Interchange
Moditication Report (IMR), which would enable the project to move forward; and
presented two options offered by the IMR for the project's design, stating that both
designs were acceptable to the City.
Additionally, Mr. Jamison reported that VDOT would hold a public hearing in
connection with the project in June 2011, as well as survey the property owners
regarding their desire for noise barriers. He indicated that the interchange project would
have public involvement through neighborhood plans and community meetings to inform
citizens about land use, street policies and design, street connections, and greenway
extensions. In conclusion, he gave an overview of the 1-581Nalley View Interchange,
highlighting the following:
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304
Alternative C-2 :
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Noise Barriers
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Ifi] Noise analysis required as part of Environrnental
:ocuTllent. ., I
f!] Constderat1On of barners IS 'iJiT3JTanted
o Noise levels IDeet or exceed criteria
LJ:J \);lill be shown on Public Hearing displays
o N otecl as CCUncler Consiclemtion"
Ifi] Each property owner \vill have a "vote))
Ifi] If> S()% wan t barriers they will be included
. " ~
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305
306
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Future Developtnent
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II Public Involvement
o N eil!hborllOOcl Plans
o,J
o Community I'vleeting;s
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II Development I
o Changes in land use . I.. . .
o Complete Streets Pohcy & Street DesIgn Gmcle]jnes
o Street cormections
o Lick Run Greemv,lY Extension
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308
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(See copy of presentation on tile in the City Clerk's Office.)
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Discussion:
Council Member Rosen asked if the storm water retention pond would have to be
relocated and if so, where; whereupon, Mr. Jamison answered that the relocation of the
retention pond would be determined by the developer, and thereafter it would become
part of the Stormwater Plan. With regard to the voting process, Council Member Rosen
wondered whether the vote would be cast by the property owner or renter.
Inasmuch as approval of the noise barriers require 50 percent of the affected
property owners, Council Member Bestpitch stressed that City staff make every effort to
inform the 200 residents about the noise barriers and said project, as well as emphasize
a non response for the barriers will automatically mean a "no" vote.
Furthermore, Council Member Bestpitch asked about the status of the Elm
Avenue Exchange project; whereupon, Mr. Jamison commented that the project was
moving forward and was scheduled for completion in November 2014.
Mayor Bowers asked if the quoted $62 million was the total amount of the
project, and if any City funds were required as a local match; whereupon, Mr. Jamison
stated that the $62 million was not the original amount since the reduction in collector
roads had decreased the price tag slightly, and therefore, the City would not incur any
expenses since no matching funds were required.
The Mayor also inquired as to who would make the decision regarding the two
options, and if a date had been scheduled for the VDOT public hearing; whereupon, Mr.
Jamison explained that the Transportation Department was considering a June
timeframe for the public hearing and the cost of additional roads off the interchange
would be borne by any future developer unless the City negotiates differently.
Lastly, the Mayor asked whether efforts were underway to visit the northwest
neighborhood community to discuss the 1-581 interchange; whereupon, the City
Manager indicated that because communication was essential, the neighborhood
organizations would be included in the approval process.
With regard to the sharrow markings, Mr. Jamison advised that sharrows are
used to inform motorists to share a street lane with bicyclists where passing is not
permitted, adding that the cost per decal is approximately $150.00. He noted that the
sharrow markings would be stamped from 2nd Street, S. W., to the Lick Run Greenway
in the northwest section of the City, along with caution signs advising motorists in the
area.
310
There being no additional questions and/or comments by the Council, Mayor.
Bowers announced that the Tl]ird Annual Mayor's Bike Ride will be held on May 7.
2010 Crime Analvsis Report:
Chris Perkins, Chief of Police, gave a report regarding the 2010 analysis on the
overall crime rate in the City of Roanoke. He credited the accomplishment to geo-
policing and community involvement, and concluded that the department's priorities are
to reduce domestic violence crime and drug activity, to provide training relating to
mental health incidents, to reach a broader cross-section of the community with
education about crime prevention, and to continue strong strategic and selective traffic
enforcement efforts relating to speeding and driving under the influence (DUI). He
highlighted the following data:
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~..~~...,..
1970 15 1990 13
1971 13 1991 15
1972 i4 1992 10
1973 23 1993 11
1974 15.5 1994 4 11.1
1975 23 1995 17
1976 22 1996 13
1977 15 1997
1978 12 1998 15
1979 1999 8
i'.BI"~~"~
1980 16 2000 9
1981 i6 2001 13
1982 14 2002 15
1983 13 2003 13
1984 i4 14.2 2004 10.8
1985 15 2005 16
1986 12 2005 12
1987 12 2007 4
1988 i4 2008 11
1989 i6 2009
2010 Murders = 9 (4 Domestic Related)
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Rap~
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City of Roanoke 2009 to 2010 Percent Change (in"easJ'denoted b1 ",d cc!orfunt)
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January 1st through Decem ber 31st (as of 02{0 112011)
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IZone 4
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y20.00%
1
0.00% -60..00% 14.290/0 150..0.0% -27.50%
-6.90GIc, -61S4~b -15.09% 75.971\1:1 -7.07%
.40.300;0 . 44.23% . -14.29% . 14.731\11 12.00l\u..
......
.. - .. I ~? 0" .
-33.33% -25,00% B3.33lJ1o l35.~3 '0 -17.39%
13.430,11 -11.11% l.72o"u p8.56% -16.42%
-11.65%' 6.06oAJ -3.67% 1-091% -2.74%
B.340,'O -10.53% -2.68Q'o -11.87% -4.62%
--...
-----
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Incident Type
Citywide
Total
Zone 1
Zone 2
Zone 3
Horn icide
50.000,11
-100.00%
.0
12.500ju
Robbery
fl..ggravated Assault
Part'One,Violent
sub'total
fl.rson
Motol- Vcrlide Tlleft
Burglary
Larceny
Part One Property
- ~J:lbto~al'
Total Part One Crimes
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Economy Correlations
White Collar Crime
Offense 2009 2010 %CHG
- -
Fraud 444 516 16.22%
Bribery 0 0 0
Counterfeiti ng/Forgery 138 215 5 5 . 80%
Embezzlement 91 75 -17.58%
Totol White ColJor Offenses 673 806 19.76%
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Conclusion !
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· Domestic Violence - Priority !
· Other than correlations to economy, it is 6stimated that
over 80% of our crime is directly or indirdctlY related to
drug activity - Priority (DMI) i
· Enhanced training for officers related to rental health
incidents - Priority i
· Community Integration and Service Enh~ncements-
Ways to reach a broader cross-section of our community
with Education and Crime Prevention (S6cial Media, ,
SAFER CITY, White Collar Crimes) - Pri~rity ,
· Continue strong strategic and selective t1affic
enforcement efforts related to speed andl DUI - Priority
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(See copy of presentation on tile in the City Clerk's Office.)
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315
Council Member Ferris asked about the methods used to classify various
offenses; whereupon, Chief Perkins explained that mandates from the State Police are
used to dictate crime classifications, adding that a check list outlining the procedures
are also followed; and the procedures, consistent throughout the last tive and a half
years are audited by the F.B.1.
There being no additional questions and/or comments, Mayor Bowers expressed
appreciation to staff for the presentation on Crime Analysis Report.
Budaet - Financial Plannina FY12:
Amelia Merchant, Director of Management and Budget, and Ann H. Shawver,
Director of Finance, highlighted the following information regarding the FY 2012 Budget
Development:
Financial Trend Monitoring
System
· Review of the Financial Condition of a locality
- Ability to maintain existing service levels
- Withstand local and regional economic disruptions
- Meet the demands of natural growth, decline and
change
· A means of reviewing historical financial and
demographic data - economic, demographic
and budgetary factors
· Identifies the factors that affect financial
condition
316
The Factors
· Environmental Factors
- Create demand and provide resources
· Organizational Factors
- Responses the government makes to
changes in the environmental factors
· Financial Factors
- Reflect the condition of the government's
internal finances
The Director of Management and Budget pointed out that the Financial Trend
Monitoring System identities factors that influence the tinancial condition of a locality,
noting that factors are environmental, organizational and financial.
Financial Indicators
Revenues
- Revenues per
capita
- State Revenue
- Tax Revenues
- Revenue Shortfalls
or Surpluses
Operating Position
- Expenditure surplus
- Fund balance
Pension Obligation
Funding
Expenditures
Expenditures per
capita
Employees per
capita
Expenditures by
Major Category
- Pension Obligation
Funding
Community Needs &
Resources
- Population
Property Value
- Poverty Households
and Public
Assistance
Recipients (Food
Stamps)
Debt Structure
- Long-Term Debt
- Debt Service
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Revenues Per Capita
Total revenue divided by population
$4,000
$3,000
2
.-----.
2,782
.
2,803
..
2,713
$2,000
$1,000
$0
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010
Warning Trend: Decreasing revenues per capita
State Revenue
I State revenues divided by General Fund revenues
30.00%
. . . . .
20.00% 23.6 24.0
10.00%
0.00%
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010
Warning Trend: Increasing amount of state revenues as a percentage
of General Fund revenues
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Tax Revenues
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CIl $140 115
c:
~ $120 ------:
i $100 108 109
103 107 111
$80 -+- Current Dollars
$60 - - Constant Dollars
$40
$20
$0
FY FY FY FY FY
2006 2007 2008 2009 2010
Warning Trend: Decline in tax revenues
Revenue Shortfalls or Surpluses
Actual revenue variance divided by revenue budget
3.00%
2.00%
1.00%
0.00%
.1.00%
.2.00%
-3.00%
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1.4
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010
Warning Trend: Increase in revenue shortfalls or surpluses as a
percentage of actual revenue
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$3,500
$3,000
2,477
$2,500
$2,000
$1,500
$1,000
$500
$0
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Expenditures per Capita
Operating expenditures divided by population
2,804 2,778
----
2 525 2,491 2,520
-- Constant
Dollars
- - Current Dollars
FY FY FY FY FY
2006 2007 2008 2009 2010
Warning Trend: Increasing operating expenditures per capita. 10
Expenditures by Major Category
Operating expenditures for major category divided by
total operating expenditures
FY 2009
FY 2010
DobtSOr......
'"
o.btS.rvlc.
'"
Communtty
~.
'"
Community
Dn.
'"
lll'lIt.Ale.&
Culto;",l
'"
hrks,Rllc.&
Cultural
'"
Warning Trend: Increasing operating expend~ures for major category
as a percentage of total operating expenditures.
II
Ms. Merchant pointed out that the previous slide displayed the last two fiscal year
periods because prior to said periods, the City appropriated a portion of the Fund
Balance for capital needs, and ceased such practice after Fiscal Year 2008.
320
Expenditure Surplus
Actual expenditure surplus divided expenditure budget
4.00%
3.00%
2.00%
1.00%
0.00%
1.01
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010
Warning Trend: Increase in expenditure deficit or surplus as a
percentage of expenditure budget.
12
She advised that in Fiscal Years 2009 and 2010, expenditures were under
budget by 1.97% and 3.78%, respectively, attributing that to proactive measures, such
as deferred maintenance, curtailing of expenses for Fleet Management and
Technology, hiring delays and department reductions which allowed the City to be
under the expenditure budget and to offset the revenue shortfall.
$30
en
~ $25
= $20
::!:
$15
$10
$5
$0
Fund Balance
23.3 22.1 ?1 n 22.4 25.0
.... ~~
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010
Warning Trend: Declining fund balance
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12.00%
10.00%
8.00%
6.00%
4.00%
2.00%
0.00%
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Long Term Debt
Bonded long-term debt divided
by Population
.
$3,000
----- .
· 2,801
2,824
2623
--+
.
$2,000
2,576
$1,000
$0
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010
Warning Trend: Increasing bonded long-term debt per population
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Debt Service
.
Debt Service divided by total expense budget
8.7 --0.
......
,ft '"
IV....
8.4 Q~
0.1
,
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010
Warning Trend: Increasing debt service as a percentage of expense
budget.
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321
322
0.021
0.0189
0.0168
Employees per Capita
Number of municipal employees
divided by Population
0.02 0.0199
0.0185
Warning Trend: Increasing number of municipal employees per capita.
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010
16
Council Member Rosen indicated that in analyzing the information, benchmarks
from similar localities would be a plus to compare the number of employees per capita
to other localities.
100,000
90,000
80,000
70,000
60,000
50,000
40,000
30,000
20,000
10,000
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Population
Weldon Cooper Estimates
92 830
FY 2005 FY 2006 FY 2007 FY 2008 FY 2009
Warning Trend: Rapid change in population
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Property Value
Change in property value divided by
Property value in prior year
10.00%
8.00% 9.5
6.00%
4.00%
2.00%
0.00%
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010
Warning Trend: Declining growth or drop in the market value of
residential, commercial, or industrial property.
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Poverty Households and ......
Public Assistance Recipients .
(Food Stamps)
Households and recipients as a percentage of population
25.00%
20.00%
15.00%
10.00%
5.00%
0.00%
17.42
~ Poverty
Households
- - Food Stamp
Recipients
15.36 16.31
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010
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Ms. Merchant pointed out that the amount of the citizens receiving food stamps
had increased from 19.71% to 22.76% in 2010, a 15.42% increase in recipients since
2009. Council Member Ferris commented that he would like to see not only data from
peer cities, also from neighbors to examine how Roanoke tits in. The City Manager
explained that this trend was the most concerning and may be the toughest to turn
around because people in poverty often demand more services that the City must
provide.
324
Council Member Rosen inquired about the City's unemployment rate;
whereupon, the Director of Finance indicated that the rate was seven percent and was
holding steady.
100.00%
80.00%
60.00%
40.00%
20.00%
0.00%
Pension Obligation Funding
Percentage of Funded Actuarial Liability
~
84.82 88.74 86.24 82.29
R1R1
, ,
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010
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Revenue Budget by Major Category
Fiscal Year 2011 Adopted
. Real Estate Tax
. Intergovernmental
. Sales
. Personal Property
. Business License
. Prepared Food
. Charges for Services
. Other Local Taxes
. Other
. TOTAL
$79.6M
$66.4M
$18.0M
$17.1M
$12.1M
$15.4M
$10.0M
$31.5M
$ 3.3M
$253.4M
Othe r Loeal
12%
Pro pared
Food
6%
RIal Estate
32%
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FY 2012 Revenue Budget
Compared to Adopted FY11 Budget
Category FY11 $ Growthl % Growthl FY12
Adopted (Decline) (Decline) Revised
Real Estate Tax $ 79,602,000 $ ( 10.000 ) (.0%) $ 79,592,000
Intergovernmental 66.405,000 (471,000 ) (.7%) 65,934,000
Sales Tax 17.995,000 372,000 2.0% 18.367,000
Personal Property 17.084.000 ( 500,000 ) (2.9%) 16,584,000
Tax
Business License Tax 12,086,000 ( 55.000 ) (.4%) 12,031.000
Prepared Food Tax 15,341,000 755.000 4.9% 16,096,000
Telecommunications 7,295,000 237,000 3.2% 7,532.000
Tax
Charges for Services 10.024,000 ( 482,000 ) (4.8%) 9,542,000
Other Local Taxes 24.187,000 178,000 .7% 24,365,000
Other Revenue 3.344.000 ( 138.000 ) (4.1%) 3.206.000
Total $ 253,363,000 $ ( 114.000 ) (.0%) $ 253,249,000
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Council Member Rosen asked about the tax comparison of the US-220 Wal-Mart
Store that recently relocated to Roanoke County and the Kohl's Department store that is
scheduled to locate to the former site; whereupon, Ms. Shawver could not speak on
specitics because the information was confidential and the move had not yet been
finalized. In addition, the City Manager hoped the Kohl's Department Store would be a
regional attraction that could help make up the overall loss of the Wal-Mart Store, which
was a large generator of revenue.
Council Member Bestpitch inquired if the total budget included the amount
allotted for the school system that had been generated from the increase in the food tax;
whereupon, the Director of Finance replied in the affirmative, noting that the amount for
in the General Fund for the Schools was just under $69 million.
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Dates to Watch for
Refinement of Local Tax Estimates
· Jan 31st - appeal period ends for real estate
· Late Feb - real estate estimate refined
· February - NADA data available for 2011 vehicular
values; personal property estimate updated
· March 1 - Business license tax due date
· Mid March - BPOL estimate refined
· Early April - Commissioner of Revenue releases
2011 personal property levy
· Mid April - personal property estimate finalized
Revenue Values
Local Tax Revenues Shared 36.42% with RepS
Cu rre nt Maximum Rate Change
Tax Rate Rate Value
Real Estate $1.19 None $.01 = $649,000
Personal Property 1 $3.45 None $.01 = $47,000
Cigarette (20 per pack) $0.54 None $.01 = $42,000
Transient Occupancy 7% None $1% = $403,000
Admissions (General) 5.5% None 1% = $80,000
Prepared Food &
Beverage 7% None 1 % = $2,299,000
Motor Vehicle License $20.00 $33.00 $1 = $98.000
Note 1: The Personal Property impact is ca/culcied on the local portion of the tax oAY; It does not include PPTRA.
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FY 2011-2012
Non-Discretionary
Cost Increases
Total: $1.768.263
· Medical - $359,189
- Anticipated increase of 10% in employer share
January 2012
· Dental - $8,410
- Anticipated increase of 5% in employer share
January 2012
· City Retirement Contribution - $1,400,664
- Increase in employer contribution rate from
15.78% to 18.04%
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Budgeting for Outcomes
· Priority Teams currently reviewing and
scoring offers
· March 7, 2011 Briefing - Presenting
results of first round of ranking and the
allocations by Priority
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25
328
Next Steps
· March 7, 2011
- Budgeting for Outcomes Update
- Capital Improvement Program planning
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(See copy of presentation on tile in the City Clerk's Office.)
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Mayor Bowers mentioned that he hoped the Budgeting for Outcomes Program
included both the School Board and Constitutional Officers; and asked when the Capital I
Improvement Plan would be presented to the Council and if a public hearing would be
necessary; whereupon, Sherman M. Stovall, Assistant City Manager for Operations,
explained that a report regarding capital improvements would be presented to the
Council at its meeting on March 7, and that a public hearing on the proposed 2011-2012
budget is scheduled to be held on Thursday, April 28, 2011 at 7:00 p.m., adding that
citizens may comment on the capital improvement plan at that time; however, staff
would be pleased to schedule a separate public hearing on the matter if the Council so
desired.
There being no additional comments, Mayor Bowers declared the Council
meeting in recess for a Closed Meeting at 11 :58 a.m., to be reconvened at 2:00 p.m., in
the Council Chamber.
At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen,
William D. Bestpitch, Rafael E. Ferris and Mayor David A. Bowers-6.
ABSENT: Vice-Mayor David B. Trinkle-1.
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The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by ,
Mayor Bowers.
ANNOUNCEMENTS:
SCHOOLS: The Mayor called attention to the City Clerk's Office accepting
applications for two upcoming vacancies on the Roanoke City School Board for three-
year terms of office, commencing July 1, 2011 and ending June 30, 2014. Information
pertaining to the School Board process and application for appointment were available
on the City's website and in the City Clerk's Office, with a deadline for receipt of
applications being Thursday, March 10,2011.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
SCHOOLS-CITY EMPLOYEES-ACTS OF ACKNOWLEDGEMENT: Dr. Rita
Bishop, School Superintendent, appeared before the Council and expressed
appreciation to City crews for their cooperation with the Schools during inclement
weather.
EMERGENCY SERVICES: Chris Craft appeared before the Council and
expressed his concern with regard to the response time of emergency service crews in
connection with a recent County bus accident.
The matter was referred to the City Manager for investigation and response to
the Council.
MISCELLANEOUS: Robert Gravely appeared before the Council and expressed
his concern with regard to miscellaneous items and quoted biblical scriptures.
330
CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Tuesday,
January 18, 2011, was before the body.
(See Minutes on tile in the City Clerk's Office.)
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Lea and
adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
BUDGET-COUNCIL-PARKS AND RECREATION: A communication from the
Mayor regarding a request from the Roanoke Valley Garden Club for an increase in
funding in the Horticulture Division through the Parks and Recreation Department, was
before the Council.
(See communication on tile in the City Clerk's Office.)
Council Member Ferris moved that the communication be referred to 2011-2012
Budget Study. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
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PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: A
communication from the City Clerk advising of the resignation of Martha P. Franklin as a
member of the Per~onnel and Employment Practices Commission, was before the
Council.
(See communication on tile in the City Clerk's Office.)
Council Member Ferris moved that Council accept the resignation and receive
and tile the communication. The motion was seconded by Council Member Lea and
adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
TOWING ADVISORY BOARD: A communication from the City Clerk advising of
the resignation of Tom Mealey as a member of the Towing Advisory Board, effective
immediately, was before the Council.
(S.ee communication on tile in the City Clerk's Office.)
Council Member Ferris moved that Council accept the resignation and receive
and tile the communication. The motion was seconded by Council Member Lea and
adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
ANNUAL REPORT-CITY PLANNING COMMISSION: The 2010 Annual Report
of the City Planning Commission was before the Council.
(See Annual Report on tile in the City Clerk's Office.)
332
Council Member Ferris moved that the Annual Report be received and filed. The
motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
ANNUAL REPORT-ARCHITECTURAL REVIEW BOARD: The 2010 Annual
Report of the Architectural Review Board was before the Council.
(See Annual Report on tile in the City Clerk's Office.)
Council Member Ferris moved that the Annual Report be received and filed. The
motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
ANNUAL REPORT ECONOMIC DEVELOPMENT AUTHORITY: The 2010
Annual Report of the Economic Development Authority of the City of Roanoke was
before the Council.
(See Annual Report on tile in the City Clerk's Office.)
Council Member Ferris moved that the Annual Report be received and filed. The
. motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
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OATHS OF OFFICE-HUMAN SERVICES ADVISORY BOARD: Report of
qualitication of Pamela Kestner-Chappelear as a member of the Human Services
Advisory Board for a term of four years ending November 30, 2014, was before the
Council.
(See Oath or Affirmation of Office on tile in the City Clerk's Office.)
Council Member Ferris moved that the report of qualitication be received and
filed. The motion was seconded by Lea and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-5.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BLUE RIDGE HEAL THCARE: Tim, Steller, Executive Director, Blue Ridge
Behavioral Healthcare appeared before Council and presented a report on the work of
Blue Ridge Behavioral Healthcare. He provided a detailed report showing specitic
services provided to Roanoke residents in FY2010, noting that the agency served 3,503
persons with a mental illness, 423 with an intellectual disability (mental retardation),
1,003 with a substance abuse disorder and 2,184 others with services not related to a
specitic disability for a total of 7,113 persons.
In ylosing, Mr. Steller recognized the Roanoke appointees currently serving on
the Board of Directors and the City of Roanoke for its continuing support of the agency.
(For full text, see copies of remarks and report on tile in the City Clerk's Office.)
Following general comments by several Members of the Council, the Mayor
advised that the remarks and report would be received and tiled.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
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ITEMS RECOMMENDED FOR ACTIONS:
BUDGET-GRANTS-EMERGENCY MEDICAL SERVICES: The City Manager
submitted a written communication recommending acceptance and appropriation of
funds in connection with the Rescue Squad Assistance Fund Grant from the Virginia
Department of Health, Office of Emergency Medical Services.
(For full text, see communication on tile in the City Clerk's Office.)
Council Member Lea offered the following resolution:
(#39044-020711) A RESOLUTION accepting the Rescue Squad Assistance
Fund (RSAF) grant made to the City by the Virginia Department of Health, Office of
Emergency Medical Services, and authorizing execution of any required documentation
on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 559.)
Council Member Lea moved the adoption of Resolution No. 39044-020711. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-5.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
Council Member Lea offered the following budget ordinance:
(#39045-020711) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant,
amending and reordaining certain sections of the 2010-2011 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 558.)
Council Member Lea moved the adoption of Budget Ordinance No. 39045-
020711. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-5.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
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BUDGET-GRANTS-HUMAN SERVICES-POLICE DEPARTMENT: The City
Manager submitted a written communication recommending acceptance and
appropriation of funds in connection with the Virginia Sexual and Domestic Violence
Victim Fund Grant from the Department of Criminal Justice Services.
(For full text, see communication on tile in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#39046-020711) A RESOLUTION authorizing acceptance of the Virginia Sexual
and Domestic Violence Victim Fund (VSDWF) Grant made to the City of Roanoke by
the Virginia Department of Criminal Justice Services (DCJS), and authorizing execution
of any required documentation on behalf of the City. .
(For full text of resolution, see Resolution Book No. 74, page 558.)
Council Member Rosen moved the adoption of Resolution No. 39046-020711.
The motion was seconded by Council Members Lea and Price adopted by the following
vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
Council Member Rosen offered the following budget ordinance:
(#39047-020711) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund
Grant, amending and reordaining certain sections of the 2010-2011 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 559.)
Council Member Rosen moved the adoption of Budget Ordinance No. 39047-
020711. The motion was seconded by Council Members Lea and Price and adopted by
the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
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BUDGET-GRANTS-POLlCE DEPARTMENT: The City Manager submitted a
written communication recommending acceptance and appropriation of funds in
connection with the "Virginia Services, Training, Officers, Prosecution Violence Against
Women" (V-STOP) Grant from the Department of Criminal Justice Services.
(For full text, see communication on tile in the City Clerk's Office.)
Council Member Price offered the following resolution:
(#39048-020711) A RESOLUTION authorizing acceptance of the V-STOP Grant
made to the City of Roanoke by the Virginia Department of Criminal Justice Services
(DCJS), and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 560.)
Council Member Price moved the adoption of Resolution No. 39048-020711. The
motion was seconded by Council Members Rosen and Lea adopted by the following
vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
Council Member Price offered the following budget ordinance:
(#39049-020711) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Police Department Domestic Violence Program Grant
(VSTOP), amending and reordaining certain sections of the 2010-2011 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 561.)
Council Member Price moved the adoption of Budget Ordinance No. 39049-
020711. The motion was seconded by Council Members Rosen and Lea adopted by
the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
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GRANTS-HUMAN SERVICES: The City Manager submitted a written
communication recommending Acceptance and appropriation of the Western Virginia
Workforce Development Board Workforce Investment Act Grant funds for Program Year
2010.
(For full text, see communication on tile in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#39050-020711) A RESOLUTION accepting the Western Virginia Workforce
Development Board Workforce Investment Act grant in the amount of $721,867.00, and
authorizing the City Manager to execute the requisite documents necessary to accept
the funding.
(For full text of resolution, see Resolution Book No. 74, page 562.)
Council Member Rosen moved the adoption of Resolution No. 39050-020711.
The motion was seconded by Council Member Lea.
Doloris E. Vest, President, Western Virginia Workforce Development Board,
appeared before the Council and explained the functions of the Board, which included
its duties such as assistance with job searches, job training, and keeping youth in
school. She pointed out that there were approximately 1,000 people currently being
served under varies Workforce programs.
In conclusion, Ms. Vest encouraged those persons interested in obtaining
additional information regarding the program to contact her at 540-767-6149 or visit the
Workforce website www.workvanow.com. She mentioned that her office was located in
the Higher Education Center at 108 North Jefferson Street, Suite 809.
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Following indepth dialogue, Mayor Bowers expressed appreciation to Ms. Vest
for sharing information relating to the workforce program.
There being no further discussion, Resolution No. 39050-020711 was adopted by
the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
338
Council Member Rosen offered the following budget ordinance:
(#39051-020711) AN ORDINANCE to appropriate additional funding from the
Commonwealth of Virginia for the FY11 Workforce Investment Act Grant, amending and
reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 563.)
Council Member Rosen moved the adoption of Budget Ordinance No. 39051-
020711. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
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BUSES- YOUTH-SCHOOLS: The City Manager submitted a written
communication recommending approval of a revised daily one-way student fare of $.75
to include private school students and all other students attending a properly licensed I
school, in grades 6 through 12, within the GRTC service area with a valid school issued
student ID bus ride card, effective February 8,2011.
(For full text, see communication on tile in the City Clerk's Office.)
Council Member Lea offered the following resolution:
(#39052-020711) A RESOLUTION approving and establishing a revised daily
one way student fare of $0.75 for Roanoke City Public School students, private school
students, and all other students attending properly licensed schools within the Greater
Roanoke Transit Company, dba Valley Metro (GRTC) service area, grades 6 through
12, with a valid school issued Student ID bus ride card; establishing an effective date;
and authorizing the City Manager to take any necessary action to accomplish the
implementation, administration, and enforcement of such revised daily one way student
fare.
(For full text of resolution, see Resolution Book No. 74, page 565.)
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Council Member Lea moved the adopti9n of Resolution No. 39052-020711. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
GRANTS-HOMELAND SECURITY: The City Manger submitted a written
communication recommending approval and appropriation of funds in connection with
the State Homeland Security Program grant by the U. S. Department of Homeland
Security through the Virginia Department of Emergency Management.
(For full text, see communication on tile in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#39053-020711) A RESOLUTION accepting the 2010 State Homeland Security
Program Grant to the City from the Virginia Department of Emergency Management
(VDEM), and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 566.)
Council Member Rosen moved the adoption of Resolution No. 39053-020711.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
Council Member Rosen offered the following budget ordinance:
(#39054-020711) AN ORDINANCE to appropriate funding from the Department
of Homeland Security through the Commonwealth of Virginia Department of Criminal
Justice Services (DCJS) for the State Homeland Security Program Grant, amending
and reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 567.)
340
Council Member Rosen moved the adoption of Budget Ordinance No. 39054-
020711. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
ART MUSEUM-GRANTS-LEASES-SCHOOLS: The City Manager submitted a
written communication recommending execution of a grant agreement between the City
of Roanoke and the Art Museum of Western Virginia d/b/a the Taubman Museum of Art
to provide educational programming to Roanoke City Schools.
(For full text, see communication on tile in the City Clerk's Office.)
The City Manager requested that the matter be withdrawn.
Without objection by the Council, the Mayor advised that the matter would be
withd rawn.
COMMENTS BY THE CITY MANAGER:
The City Manager reported that in 2010, The Hotel Roanoke & Conference
Center improved its occupancy 2.3 percent over 2009 in a recovering market, and that
the Hotel's occupancy was 15.9 percent above the local competitors for the year and
17.3 percent above Virginia conference hotel facilities. He also shared that the 2010
Census data had been released and showed the population in the City of Roanoke had
increased by 2.2% since 2000 (population 94,911), with a 2010 population tigure of
97,032. .
Mayor Bowers inquired about Senator John Warner's plans to visit Roanoke;
whereupon, the City Manager indicated that there was a conflict in the Senator's
scheduled which will prevent him from making his visit as planned.
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted the December 2010
Financial Report.
(For full text, see Financial Report on file in the City Clerk's Office.)
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The Director of Finance shared information pertaining to the City's tinancial
results for the tirst six months of the tiscal year.
Without objection by the Council, the Mayor advised that the Financial Report
would be received and tiled.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ARTS-NEIGHBORHOODS-BICYCLES: Council Member, Lea offered the
following resolution approving the design of the work of art submitted by Popup Designs
and location of its installation in Grandin Village:
(#39055-020711) A RESOLUTION approving the design and placement of a bike
rack to be installed in Grandin Village.
(For full text of resolution, see Resolution Book No. 74, page 568.)
Council Member Lea moved the adoption of Resolution No. 39055-020711. The
motion was seconded by Council Member Bestpitch.
Council Member Price asked the City Manager to elaborate on the project as well
as how the funds were generated; whereupon, Mr. Morrill explained that the art design
was a functional bike rack, which is part of the Public Art Program, adding that one
percent of the capital project funds are set aside for public art. Mr. Morrill added that
the project will cost $6,000.00, half of which will come from the Capital Projects account
and the remaining portion will be funded through a grant.
Council Member Bestpitch inquired as to the source of the grant; whereupon, the
City Manager stated that the partnership was with Ride Solutions.
Council Member Ferris reiterated that the property owners in the Raleigh Court
and Grandin Court area would have an opportunity to comment on the project and if
concerns raised are not resolved, City staff will not proceed with the project in said area;
whereupon, the City Manager answered in the affirmative.
342
There being no additional questions and/or comments by the Council, Resolution
No. 39055-070711 was adopted by the following vote:
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AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENT BY THE MAYOR AND MEMBERS OF
COUNCIL:
Council Member Price mentioned that she was pleasantly surprised to see the
official portrait of Civil Rights Leader Barbara Johns at the Virginia State Capitol
Building while attending the Virginia Municipal League Legislative Day on Thursday,
February 3 in Richmond. She pointed out that Ms. Johns, who has ties to Roanoke,
helped organize a civil rights protest in Farmville, Virginia, which event became part of
the story regarding the civil rights movement and is referenced in the Brown v. Board of
Education, a landmark legal decision.
Council Member Bestpitch commented on the acknowledgements of two
Roanoke citizens who were recently selected to be included in Women in History: Pearl
Fu and Lucy Addison, adding that he enjoyed the Chinese New Year event at the
Taubman Museum of Art that was held on Saturday, February 4, and that the City owes
a great deal of gratitude to Pearl Fu for her promotion of diversity.
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Council Member Ferris reported that the bill allowing Virginia schools to start
early passed in the Virginia House of Representatives, noting that it is important for
Roanoke to have the choice to give its students an equal start. He encouraged citizens
to support the bill.
Mayor Bowers reported that Senator John S. Edwards has indicated his support
for a bus connector for Amtrak service in Lynchburg from Roanoke, and that the City of
Roanoke had been awarded a grant of $150,000.00 from the Department of Rail and
Transportation for the project, which funding would lessen the match amount required
by the City. In conclusion, the Mayor encouraged citizens to use the Amtrak when
traveling from Lynchburg to Washington, D. C., and asked that the City Manager
provide the Council with progress reports.
At 4:07 p.m., the Mayor declared the Council Meeting in recess for continuation I
of a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building.
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At 5:00 p.m., the Council meeting was reconvened in the Council Chamber,
Mayor Bowers presiding and all Members of the Council in attendance, with the
, exception of Vice-Mayor Trinkle.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Bestpitch moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identitied in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle was absent.)
OATHS OF OFFICE-BOARD OF ZONING APPEALS: The Mayor called
attention to a vacancy on the Board of Zoning Appeals created by the expiration of the
three year term of office of Kermit Hale on December 31, 2010; whereupon, he opened
the floor for nominations.
Council Member Bestpitch placed in nomination the name of Terry Cundiff.
There being no further nominations, Mr. Cundiff was appointed as a member of
the Board of Zoning Appeals for a term ending December 31, 2014, by the following
vote:
FOR MR. CUNDIFF: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and
Mayor Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
OATHS OF OFFICE-COMMITTEES-LOCAL OFFICE ON AGING ADVISORY
BOARD: The Mayor called attention to the expiration of the term of office of Beth
Christopoulous as the City's representative on the Local Office on Aging Advisory Board
ending February 28, 2011, whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Beth Christopulous.
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There being no further nominations, Ms. Christopulous was. reappointed as the
City's representative on the Local Office on Aging Advisory Board for a term ending
February 28,2012, by the following vote:
FOR MS. CHRISTOPULOUS: Council Members Lea, Price, Rosen, Bestpitch,
Ferris, and Mayor Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
OATHS OF OFFICE-TOWING ADVISORY BOARD: The Mayor called attention
to a vacancy on the Towing Advisory Board created by the resignation of Police Officer
Tom Mealey ending October 31,2012, inasmuch as Officer Mealey no longer resides in
the State of Virginia; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Police Officer Darryl
Miley.
There being no further nominations, Officer Miley was appointed as a member of
the Towing Advisory Board to till the unexpired term of Tom Mealey ending October 31,
2012, by the following vote:
FOR MR. MILEY: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and
Mayor Bowers-6.
NAYS: None-D.
(Vice-Mayor Trinkle was absent.)
There being no further business, the Mayor declared the Council meeting
adjourned at 5:02 p.m.
APPROVED
ATTEST:
~.~~~
City Clerk
~.cJIC'D..,..u_ ""
~~. -- --
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
February 22,2011
2:00 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
February 22, 2011, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration. Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, ReQular MeetinQs, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 38872-070610
adopted by the Council on Tuesday, July 6, 2010.
PRESENT: Council Members Anita J. Price Court G. Rosen, David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers-6.
ABSENT: Council Member Sherman P. Lea-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Dwight O. Steele, Sr., Pastor,
Pilgrim Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
ANNOUNCEMENTS:
SCHOOLS: The Mayor called attention to the City Clerk's Office accepting
applications for two upcoming vacancies on the Roanoke City School Board for three-
year terms of office, commencing July 1, 2011 and ending June 30, 2014. Information
pertaining to the School Board process and application for appointment were available
on the City's website and in the City Clerk's Office, with a deadline for receipt of
applications being Thursday, March 10,2011.
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PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT-SPECIAL EVENTS: In connection with the
2011 Women in Virginia History as presented by the Library of Virginia, on behalf of the
Roanoke City Council and citizens of the City of Roanoke, Mayor Bowers recognized
two of the honorees who have been trailblazers in the City of Roanoke's history: the
late Lucy Addison, who was nominated by Jenny Woodall-Gainey's 2009 - 2010 Sixth
Grade Class of Lucy Addison Middle School; and Pear Fu, a civic leader and former
Citizen of the Year recipient, in celebration of ethnic and culture diversity of the
Roanoke area, and he presented Ms. Fu with a City gift basket.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
APPALACHIAN POWER COMPANY-COMPLAINTS-EASEMENTS: Prior to
receiving citizen comments regarding Appalachian Power Company (APCO) work in the
Jefferson Hills neighborhood, the Mayor called upon the City Manager for comments.
The City Manager pointed out that the City became aware of the neighborhood
concerns with regard to the project on February 15, and stated that after City staff
researched the issue, APCO was asked to host an information session with the
Jefferson Hills neighborhood. He noted that the Director of Public Works attended the
Open House Forum which was held on Thursday, February 17 at the Virginia Western
Community College's Natural Science Center, and that APCO had several displays, a
slide show, and handouts on the project. Mr. Morrill further stated that APCO attempted
to summarize the purpose and benefits of the project, as well as address incorrect
information that had been shared among the residents that focused on alternative
routes, underground lines, which APCO responded were not practical due to cost and
impacts, property value impact, communication with residents, project schedule,
loss/replacement of 100 trees to be removed, with at least 60 replaced, and health
impact of voltage lines.
In conclusion, Mr. Morrill indicated that the City would continue to monitor the
project and help the neighborhood where it could.
(See copies of emails from the City Manager dated February 15 and February 18, 2011
on tile in the City Clerk's Office.)
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Burchill Sweeney, Johnnie Lindahl, and Tripp Godsey appeared before the
Council to share their concerns regarding APCO proposed project to add power lines in
the Jefferson Hills neighborhood. They emphasized that the project would require the
removal of more than 100 trees and stressed that the project would impact real estate
values in the neighborhood. In closing, City Council was asked to support an alternate
plan for adding the power lines in the neighborhood.
(See copies of written comments from the speakers.)
Council Member Rosen asked that the City's engineering staff contact APCO to
discuss a possible alternative solution.
Mayor Bowers asked if a permit was needed to cut down trees; whereupon, the
City Manager said the City's arborist would work as a consultant with APCO regarding
tree removal.
Vice-Mayor Trinkle suggested that a second public hearing be held by APCO to
review alternatives and to receive additional citizen input; and asked the City Attorney
whether the City had any authority regarding the matter; whereupon, Mr. Hackworth
replied that he was not aware of any authority that the City had to regulate public utilities
any further than it does, such as requiring electrical distribution lines to be underground,
instead the State Corporation Commission regulates said matters. In addition, he
emphasized that Virginia was a Dillon Rule state and localities have limited powers that
is authorized by the Commonwealth; and he has found nothing in the Code of Virginia
that authorizes localities to require that electric distribution lines be underground. He
suggested that APCO officials be contacted to make sure they had been presented with
all options and also offered to contact APCO on behalf of the City.
Following discussion, Mayor Bowers referred the matter to the City Manager and
the City Attorney for review and report back to the Council and the Jefferson Hill
residents.
(See response from the City Attorney via email dated February 23, 2011 on file in
the City Clerk's Office.)
MISCELLANEOUS: Robert Gravely appeared before the Council and quoted
biblical scriptures.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to one request for Closed Meeting.
348
CITY COUNCIL: A communication from Council Member Anita J. Price, Chair, I
City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss the mid-year performance of Council-Appointed Officers, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on tile in the City Clerk's Office.)
Council Member Rosen moved that Council concur in the request as above
described. The motion was seconded by Council Member Price and Vice-Mayor Trinkle
and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
CITY-OWNED PROPERTY-SALE/PURCHASE OF PROPERTY: A
communication from the City Manager requesting that Council schedule a public
hearing for Monday, March 7, 2011, at 2:00 p.m., or as soon thereafter as the matter
may be heard, to consider the sale of City-owned property located in Botetourt County, I
adjacent to the Coyner Springs Community Cemetery, to Ned B. Jeter, II, and Darrell B.
Jeter, was before the body.
(See communication on tile in the City Clerk's Office.)
Council Member Rosen moved that Council concur in the request as above
described. The motion was seconded by Council Member Price and Vice-Mayor Trinkle
and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-D.
(Council Member Lea was absent.)
LEASES-CITY PROPERTY: A communication from the City Manager requesting
that Council schedule a public hearing for Monday, March 7, 2011, at 2:00 p.m., or as
soon thereafter as the matter may be heard, to consider the lease renewal for
approximately 7.41 acres of land located in Botetourt County to Ned B. Jeter, Ned B.
Jeter, II, and Darrell B. Jeter, was before the body.
(See communication on file in the City Clerk's Office.)
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Council Member Rosen moved that Council concur in the request as above
described~ The motion was seconded by Council Member Price and Vice-Mayor Trinkle
and adopted by the following vote:
A YES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-D.
(Council Member Lea was absent.)
OATHS OF OFFICE-BOARD OF ZONING APPEALS AND TOWING ADVISORY
BOARD: Reports of qualitication of Terry W. Cundiff as a member of the Board of
Zoning Appeals for a four-year term of office commencing January 1, 2011 and ending
December 31,2014; and Darryl Miley as a member of the Towing Advisory Board to till
the unexpired term of Thomas Mealey ending October 31, 2012, were before the
Council.
(See Oaths or Affirmations of Office on tile in the City Clerk's Office.)
Council Member Rosen moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Price and Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-D.
(Council Member Lea was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ART-CITY MARKET: Susan Jennings, Public Art Coordinator, highlighted the
following regarding public art in the City Market Building:
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. Background
Scop.e of Proj~ct !\pproved by City Council
· The goal oHhe' Public Art plan is to develop a wide range of projects
of various types at diverse locations throughout the city.
· The second round of AIR: Art in Roanoke. was installed in. 201 0 and
will remain iri place .u"ntil March 2012. Several neighborhoods are
included in this exhibition. " .' .
· The ArtsCommission recommended in its 2011 work plan which
was approved bY' City Council concentrating onone signature
project as partofthe renovation ofthe MarKet Building.
· Enhancem~nt of the BiJilding's Four Entranceways
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Budget
· Total of $85,000 to include $2,000 honorarium to .each finalist
· $65,000 from Market Renovation Budget and $20,000 from Percent
for Art Budget .
· Final Artist Contract - Up to $75,000
Process
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· City of Roanoke received 34 responses to Request for
Qualifications
· Citizen Panel narrowed these down to three finalists
Cheryl Foster -Temple Hills MD
Wayne Healy - Los Angeles
Pat Ward Williams - Tallahassee
· The finalists came for interviews on Feb. 7, 2011
· The Citizen Pan~1 tecommend~d Cheryl Foster
· The Roanoke Arts Commission unanimously approved
their recommendation
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Selection 'p.anel
.Ch.arlie,Anderson-Architect, City of Roanok~
"" Phil Qavis - Hotel Roanokeal1d M'arket Building
Fou ndation .... . . . " . . ..
· Nicole Hall -'Architectan.d DRllnc. Board Memb. er
. . - ..
'. Do'ug J~tk~qn - Art~. Cbmri1issipl1 Memper, VA Q~pt of
HoUsinganq Community
. Development
· Talia Logan - Arts Commission Member, Artist and Olin
Hall ~alteries . .
· Janet schiosser-Owner, Metro Restaurant
· I:xOtticio from City of Roanoke
· $~~acnJehnings, Arts. anq CultureCoordiriat6r
· Sharon Lewis, Manager Purchasing Division
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About the Artist
· Ms: Fo?ter SpeGializes tn gl~ss rnOSalics ~nd h~s
completed public art projects in Maryland,
Florida, Washington, D. C. J and North Carolina.
· The Market B'uilding Project woule:t be
con~ttucted of porcelain tile m'osaics
· She proposed four themed entrances depicting
typicalactjvities originally taking place in the .
market in the I,ate 1800s
· Her ability and interest in interacting with the
community cOntribUted to the decision
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lama publicartist.and I love who 1 am. Each'project.offersa differentset6f
ehallenges unique to its physical I<lcation;the dreamsofthe clients and the
chosen theme. The materials selected are shaped by these parameters.. With
mosaics, ~rightlycolored tile and sparkling gla'5s invite touch and stimu!ate
i,nteresl.
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I Other Wbrksby Cheryl Foster
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Market Building Proposal
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II
(See copy of presentation on tile in the City Clerk's Office.)
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Vice-Mayor Trinkle offered the following resolution:
(#39056-022211) A RESOLUTION approving the design and placement of four
porcelain tile mosaics, with one such mosaic to be installed in the walkway adjacent to
each of the four building entranceways of the renovated City Market Building.
(For full text of resolution, see Resolution Book No. 74, page 569.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39056-022211. The
motion was seconded by Council Member Bestpitch.
Indepth discussion about the durability of the art, and suggestions regarding the
design of the porcelain tile mosaics, such as additional music and musicians since
Roanoke is becoming a music city, all parts of the City in order to represent the richness
of the area and its uniqueness as a community, as well as an Iris; and to encourage
efforts to tind local artists for public art projects.
Following comments by the Council Members, Resolution No. 39056-022211
was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS: The City Manager submitted a written communication
recommending acceptance and appropriation of funds in connection with an Impaired
Driving Grant from the Virginia Department of Motor Vehicles (DMV).
(For full text, see communication on tile in the City Clerk's Office.)
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Council Member Rosen offered the following resolution:
(#39057-022211) A RESOLUTION accepting an Impaired Driving Grant to the
City from the Blue Ridge Transportation Safety Board, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 569.)
Council Member Rosen moved the adoption of Resolution No. 39057-022211.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NA Y$: None-O.
(Council Member Lea was absent.)
Council Member Rosen offered the following budget ordinance:
(#39058-022211) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for a regional Driving Under the Influence (DUI) safety grant, amending
and reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 570.)
Council Member Rosen moved the adoption of Budget Ordinance No. 39058-
022211. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
BUDGET-GRANTS-HOUSING-HUMAN SERVICES: The City Manager
submitted a written communication recommending acceptance and appropriation of
funds in connection with the renewal of the Homeless Assistance Team Grant from the
Department of Housing and Urban Development.
(For full text, see communication on tile in the City Clerk's Office.)
358
Vice-Mayor Trinkle offered the following resolution:
(#39059-022211) A RESOLUTION authorizing acceptance of a grant by the
U. S. Department of Housing and Urban Development to the City of Roanoke Homeless
Assistance Team, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 74, page 571.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39059-022211. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
Vice-Mayor Trinkle offered the following budget ordinance:
(#39060-022211) AN ORDINANCE to appropriate funding from the United
States Department of Housing and Urban Development for the Homeless Assistance
Team Grant, amending and reordaining certain sections of the 2010-2011 Grant Fund
Appropriations, and dispeRsing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 572.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 39060-022211.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-D.
(Council Member Lea was absent.)
ARTS-TAUBMAN MUSEUM: The City Manager submitted a written
communication recommending acceptance of art work from the Taubman Museum of
Art.
(For full text, see communication on tile in the City Clerk's Office.)
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Vice-Mayor Trinkle offered the following resolution:
(#39061-022211) A RESOLUTION accepting and expressing appreciation for
the donation of a piece of art from the Taubman Museum of Art for the Public Art
Collection.
(For full text of resolution, see Resolution Book No. 74, page 573.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39061-022211. The
motion was seconded by Council Members Price and Rosen.
Susan Jennings, Public Art Coordinator, stated that the 24 by 8 foot mural would
be installed on the wall in the pre-function area immediately outside of the Special
Events Center at the Roanoke Civic Center.
David Mickenberg, Executive Director, Taubman Museum of Art, appeared
before the Council to express appreciation to Susan Jennings, Public Art Coordinator.
It was noted that 15 students were selected from four area high schools - North
Cross, Cave Spring, Lord Botetourt, and Patrick Henry - based on their demonstrated
artistic talents.
There being no additional comments, Resolution No. 39061-022211 was adopted
by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-D.
(Council Member Lea was absent.)
BUDGET-TAUBMAN MUSEUM-SCHOOLS: The City Manager submitted a
written communication recommending execution of a Memorandum of Agreement
among the City of Roanoke and the Art Museum of Western Virginia d/b/a Taubman
Museum of Art for educational services to the Roanoke City Public Schools.
(For full text, see communication on tile in the City Clerk's Office.)
Council Member Price offered the following ordinance:
(#39062-022211) AN ORDINANCE authorizing the City Manager to enter into a
Grant Agreement between the City of R.oanoke and the Art Museum of Western Virginia
d/b/a Taubman Museum of Art to provide educational programming to the Roanoke City
Schools, and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 574.)
360
Council Member Price moved the adoption of Ordinance No. 39062-022211. The I
motion was seconded by Council Member Rosen.
Council Member Bestpitch asked for clarification regarding the criteria for
participation in Roanoke City Public Schools' 5x5x5 program; whereupon, Dr. Rita
Bishop, Superintendent of Roanoke City Public Schools, responded that the 5x5x5
program was Five Careers in Five Days for 5th Graders was developed in 2008 as a
means of promoting alternative pathways to success in school, adding that the Schools
anticipate 200 - 250 students will participate in the program, which would be expanded
from a week-long free summer program to seven days, with an additional two to three
days held at the Museum to explore multiple career options available through the arts.
She added that the program is open to any tifth-grade student who wishes to
participate.
Dr. Bishop mentioned that currently all high school and middle school students
possess student identitications and that the Executive Director was collaborating with
the schools to implement an identitication database for all elementary school students in
order for all students to have free admission to the Museum, which could potentially
benefit approximately 12,000 students at a value of over $66,562.50.
Council Member Rosen commented on the excellence of the pilot program which
demonstrates the possibility of having partnerships with the community to provide
education to Roanoke City Public Schools students.
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Council Member Price asked that the Schools reach out to the disadvantaged
students and she too was delighted about the partnership between the Taubman
Museum and Roanoke City Schools. She also suggested that efforts be made to
ensure that all sections of the City were aware of the educational programming and
services to the Roanoke City Public Schools.
There being no additional comments, Ordinance No. 39062-022211 was adopted
by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-D.
(Council Member Lea was absent.)
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Council Member Price offered the following budget ordinance:
(#39063-022211) AN ORDINANCE to transfer funding from the General Fund
Contingency account to the Taubman Art Museum account to provide education
programming and services to Roanoke City Public Schools, amending and reordaining
certain sections of the 2010-2011 General Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 575.)
Council Member Price moved the adoption of Budget Ordinance No. 39063-
022211. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-D.
(Council Member Lea was absent.)
BUDGET-ECONOMIC DEVELOPMENT-HUMAN SERVICES: The City Manager
submitted a written communication recommending approval and execution of a
Performance Agreement among United HealthCare Services, Inc. (UHS), the Economic
Development Authority of the City of Roanoke and the City of Roanoke to maintain and
expand operations in the City.
(For full text, see communication on tile in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#39064-022211) AN ORDINANCE authorizing the proper City officials to
execute a Performance Agreement among the City of Roanoke (City), the Economic
Development Authority of the City of Roanoke, Virginia (EDA), and United HealthCare
Services, Inc., (UHS), that provides for certain undertakings by the parties in connection
with the maintenance and creation of certain jobs by UHS within the City of Roanoke; to
provide for the appropriation of up to $62,500.00 by the City to the EDA for grants to
UHS for the purpose of economic development, as further set forth below; and
dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 576.)
Council Member Rosen moved the adoption of Ordinance No. 39064-022211.
The motion was seconded by Vice-Mayor Trinkle.
362
The City Manager pointed out that this was an opportunity for the Roanoke I
Company to expand job opportunities for City residents and to invest approximately $7
million in equipment and other improvements at its Thirlane Road location which would
create up to 125 new, permanent, full-time jobs for the region.
There being no questions and/or comments by the Council Members, Ordinance
No. 39064-022211 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-D.
(Council Member Lea was absent.)
Council Member Rosen offered the following budget ordinance:
(#39065-022211) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve to the United HealthCare Services project,
amending and reordaining certain sections of the 2010-2011 Capital Projects Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 577.)
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Council Member Rosen moved the adoption of Budget Ordinance No. 39065-
022211. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-D.
(Council Member Lea was absent.)
COMMENTS BY CITY MANAGER:
The City Manager announced that the Roanoke Valley was one of the highest
giving communities in the Commonwealth for the United Way, as indicated by the fact
that the 2010 LIVE United Campaign passed the $6 million mark. He recognized
members of the City's 2010 United Way Team and reported that as an organization, the
City's participation rate in 2010 was 35%, an increase over the 27% rate in 2009;
adding that the City met its goal of $75,000.00 for 2010.
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Furthermore, Mr. Morrill shared that on February 17, the United Way of Roanoke
Valley held its 2010 Red Carpet Campaign Awards Luncheon at The Hotel Roanoke &
Conference Center, and the "City of Roanoke Employees" were recognized for the
United Way Campaign Chair Award and the Participation Award. He pointed out that
the City employees remain committed to giving to United Way even though they have
not received pay raises and their work loads have increased.
In addition, the City Manager addressed comments made by Chris Craft at the
February 7 City Council meeting claiming it took the City 20 minutes to respond to a
Roanoke County School bus accident that occurred in the City limits. He pointed out
that Mr. Craft was the fourth person to call to report the accident, after Police and Fire
were dispatched.
(For full text, see copy of email dated February 8, 2011 from the City Manager .in
response to inquiry from Chris Craft.)
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for the 2010-11 Project Graduation Academic
Year Academy grant; and a report of the Director of Finance recommending that
Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following budget ordinance:
(#39066-022211 )AN ORDINANCE to appropriate funding from the Federal
government and local match for various educational programs, amending and
reordaining certain sections of the 2010-2011 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 578.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 39066-022211.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was absent.)
364
UNFINISHED BUSINESS: NONE.
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INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
Mayor Bowers called attention to the tinancial problems facing public television
and encouraged the public to support the City's local public broadcasting television
station, especially during its March fund-raising effort.
At 4:05 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal
Building.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, I
Raphael E. Ferris, Sherman P. Lea, and Mayor David A. Bowers-6.
ABSENT: Council Member William D. Bestpitch-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Eagle Scout Troop 17 St. John's Episcopal Church, Boy Scout Troop 210 South
Roanoke United Methodist Church, and Boy Scout Troop 8 Raleigh Court United
Methodist Church.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT-POLICE: The Mayor recognized participants of
the Citizens Police Academy earlier in his office and presented each with a City lapel
pin.
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ACTS OF ACKNOWLEDGMENT: The Mayor recognized Boy Scout Troops 210
and 8 and presented each with City lapel pins.
ACTS OF ACKNOWLEDGMENT: The Mayor recognized three members of
Eagle Scout Troop 17 sponsored by St. John's Episcopal Church for achieving the
Scout's highest advancement honor and presented them with Honorary Certiticates and
City lapel pins.
ACTS OF ACKNOWLEDGMENT-SPORTS: The Mayor recognized tive boxers
of the Virginia Gator Boxing Club on winning the State Championship in Hampton,
Virginia, and presented them with Honorary Certiticates and City lapel pins.
ACTS OF ACKNOWLEDGMENT-SCHOOLS: The Mayor recognized
Christopher Brown, Senior, William Fleming High School, on receiving a perfect SAT
Score in Reading and presented him with an Honorary Certiticate, a City lapel pin and
City gift.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Tuesday,
February 22, 2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of Charles and Noralu Michael and Fairway Roanoke, LLC, to rezone the
following parcels to CG, Commercial General District, for uses permitted in the CG,
Commercial General District, subject to certain proffered conditions: (1) a 0.315 acre
parcel at the intersection of Rutgers Avenue and Hershberger Road, N. W., 1315
Hershberger Road, bearing Official Tax No. 6660106, currently zoned MX, Mixed
Density District; (2) a 0.71 acre portion of property bearing Official Tax No. 6660105,
located adjacent to Rutgers Avenue, N. \N., and Hershberger Road, N..W., and adjacent
to Official Tax No. 6660106, and currently zoned CLS, Commercial Large Site District;
(3) a 0.675 acre southern portion of property bearing Official Tax No. 6660105 and
fronting 1419 Hershberger Road, N. W., adjacent to Official Tax No. 6660124, and
currently zoned CLS, Commercial Large Site District; and (4) a 1.432 acre northern
portion of property bearing Official Tax No. 6660103, located at 5002 Airport Road,
N. W., and currently zoned CLS, Commercial Large Site District, the matter was before
the body.
Legal advertisement of the public hearing was pUblished in The Roanoke Times
on Wednesday, February 9,2011, and Wednesday, February 16, 2011.
(See publisher's affidavit on tile in the City Clerk's Office.)
366
The Planning Commission submitted a written report recommending approval of I
the request, tinding the application to rezone portions of Official Tax Map Numbers
6660103, 6660105, and 6660106 to be consistent with the City's Zoning Ordinance,
Vision 2001-2020, and the Williamson Road Area Plan, and noting that the rezoning will
allow the underused property to be redeveloped in the future.
(For full text, see report on tile in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#39067-022211) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain properties within the City,
subject to certain conditions proffered by the applicant; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 579.)
Council Member Rosen moved the adoption of Ordinance No. 39067-022211.
The motion was seconded by Vice-Mayor Trinkle.
The Mayor inquired if there were persons present wishing to speak on the matter; I
there being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 39067-022211 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor Bowers-6.
NAYS: None-O.
(Council Member Bestpitch was absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
At 7:37 p.m., the Mayor declared the Council Meeting in recess for continuation
of Closed Meeting in the Council's Conference Room.
At 8:21 p.m., the Council meeting was reconvened in the Council Chamber,
Mayor Bowers presiding and all Members of the Council in attendance, with the
exception of Vice-Mayor Trinkle and Council Member Bestpitch.
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COUNCIL: With respect to the Closed Meeting just concluded Council Member
Rosen moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council MemberPrice and adopted by the following vote:
AYES: Council Members Price, Rosen, Ferris, Lea, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Bestpitch was absent.) (Vice-Mayor Trinkle left following the Closed
Meeting. )
There being no further business to come before the Council, the Mayor declared
the meeting adjourned at 8:23 p.m.
APPROVED
ATTEST:
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Stephanie M. Moon, MMC
City Clerk
~
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
March 7, 2011
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, March 7,
2011, at 9:00 a.m., in the Emergency Operations Center Conference Room, Room 159,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, ReQular MeetinQs, Code of the City
of Roanoke (1979), as amended, pursuant to Resolution No. 38872-070610 adopted by
the Council on Tuesday, July 6, 2010.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D.
Bestpitch, Rafael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A.
Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
COUNCIL: A communication from Mayor Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Lea moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Bestpitch and adopted by the following vote:
A YES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-O.
COUNCIL: A communication from Council Member Anita J. Price, Chair, City
Council Personnel Committee, requesting that Council convene in a Closed Meeting to
discuss the mid-year performance of Council-Appointed Officers, pursuant to Section
2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
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Council Member Price moved that Council concur in the request to convene in
Closed Meeting as above described. The motion was seconded by Vice-Mayor Trinkle
and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-O.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
NONE.
BRIEFINGS:
Solicitation Ordinance Proposal
R. Brian Townsend, Assistant City Manager for Community Development,
provided background information pertaining to the proposed ordinance, noting that the
measure was listed on the Council's 2:00 p.m. docket for adoption. He emphasized that
the amendment to the City Code was an attempt to address a growing number of
complaints, primarily in the downtown area, along with what appeared to be an increase
in occurrences of aggressive solicitation and rising concerns about perceptions of such
activity on downtown businesses. Consequently, City staff met with local merchants,
reviewed the City's current regulations, researched regulations in other cities, and met
with social service providers.
Mr. Townsend pointed out that recent contacts and discussions with business
owners and community stakeholders have identified circumstances where such
solicitation has had adverse impacts on the conduct of commerce and the operation of
certain business activities which are not currently addressed by the City Code,
specifically outdoor dining facilities and locations where the public waits in line to gain
admission to a place or waiting to purchase an admission ticket. In conclusion, he
emphasized that the proposed ordinance was not intended to focus on the homeless
population, and furthermore, City staff met with representative from TAP, the Rescue
Mission, RAH House and Presbyterian Community Center to discuss the proposed
amendments to the regulations and hear any suggestions for addressing the growing
incidence of aggressive solicitation, which feedback was favorable.
370
In response to a question raised by Council Member Price regarding I
consequences should a violation occur, Christopher Perkins, Chief of Police, explained
that aggressive solicitation relating to aggressively requesting money or things of
monetary value, is a Class 2 Misdemeanor and the violation calls for a fine up to
$1,500.00 or six months jail time, adding that the offense must occur in the presence of
a law enforcement officer or a warrant issued on behalf of a complainant.
Following a lengthy discussion regarding donation boxes being made available
by various organizations in the Market area, signage in general, first amendment
violations, Mr. Townsend stated that he would continue to look at other methods.
In conclusion, Mayor Bowers suggested that the Administration meet with the
judges which meeting might offer other opportunities for resolution regarding the
situation.
Fire Service Report Calendar Year 2010
Fire Chief David Hoback shared data in connection with the Calendar Year 2010
Fire Service Report, and highlighted the following regarding the Roanoke Fire-EMS
Performance Review:
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Demand For Service
2007 2008
18,407 18,558
5 528 5 819
I_ Fire III EMS I
2009
18 752
5203
2010
19 129
5256
-7% 9 %
-
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Department's Performance Standards
o Fires - 4 minutes or
less 90 % of the time
.. Average 3.07 Minutes
o ALS - 8 minutes or
less 90% of the time
.. Average 4.50 Minutes
o BLS - 12 minutes or
less 90% of the time
.. Average 5.51 Minutes
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Four (4) Minute Coverage Area
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~'r;, OF .ROANO~E .-3,..,
- I
: t.5 Mite Rnponse En;I"_:1
k'- ~1 CouItt7
1">,....,...-; Engine"",
1""E...p.eIO;E.nglnl:
i~~ll EngiQl!6:
I: =91.13 0 Uddtr7:
I. EllQiM" - Er>Qlneej
lQ-,~~_ ____.
371
372
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Working Fires
95
90
1
85
80
75
70
2005
2007
2006
2008
2009
2010
1-- Working Fires I
Change 10 %
.
-
Structure Fires
Response Time Performance
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95%
90%
85%
80%
75%
70%
2005
9.120
2006
2007
2008
2009
2010
1-- Fire Response TIme Performance I
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Factors Impacting 2010 Performance
Standards
o Performance Standards not met on 19
responses:
. 3 - Bad addressing from caller
. 2 - Weather delays - Snow
. 6 - Second due engine response
o Still arrived within 5 minutes
. 3 - Run distance
. 5 - Reaction or bad scene times
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Structure Fires
Confined Fire to Floor of Origin
80%
70%
. 0
60%
2005
2006
2007
2008
2009
2010
1-- % of Fires Confined to Floor of Origin I
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373
374
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Arson History
50
45
40
35
30
25
20
15
2005
2006
2007
44
I-+- Arson Fires I
57 % Increase
2008
2009
2010
Fire Causes for 2010
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.,,' -,
" ~
/
23 % Clearance Rate on Arson Fires
Undetermined
15%
Accidential
47%
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Annual Fire Loss History
$12,000,000
Pet Smart/South
Roanoke Fires
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
....,
< ,
2005
2006
2008
2007
2009
2010
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Fire Loss History 2010
$200,000,000
$180,000,000
$160,000,000
$140,000,000
$120,000,000
$100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
$0
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$3,626,071
Pre-Incident Value
Property Loss
375
376
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Advanced Life Support
Response Time Performance
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96.00%
95.50%
95.00%
94.50%
94.00%
2005
2006
2007
2008
2009
2010
1--- ALS Response Time Performance I
.
99.00%
98.50%
98.00%
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2005
2006
2007
2008
2009
2010
1--- BLS Response Time Perfonnance I
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Questions
F acebook. com
Twitter. com
Roanokeva.gov /FireEMS
(See copy of presentation on file in the City Clerk's Office.)
Council Member Bestpitch pointed out that the goal of the Fire-EMS Department
was to have a reaction time of four minutes, 90 percent of the time for structure fires,
but notice the department was actually meeting its performance 79 percent of time; and
asked what was being done to achieve its 90 percent goal; whereupon, Chief Hoback
advised that a new system would be launched in August that would hopefully simplify
and streamline the process.
In response to an inquiry as to how routine transport calls are handled, Chief
Hoback stated that the City using a private billing system for transportation services;
and is in partnership with Carilion for private ambulance services. He further stated that
the department offers training classes to nursing homes regarding non-emergency
nursing home transports.
Following additional questions and comments by the Council, the briefing was
received and filed.
Arts and Cultural Plan Status
Tom Carr, Director of Planning and Building Development and Susan Jennings,
Public Art Coordinator, gave the following overview on the status of the Arts and
Cultural Plan:
378
Where We Are Today
,- ---, 'n _, nnm ,..-mnmn n m m ,m_m, 0 _n 'n n __ __ __,_,_, m'nmn__m'mn_
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o Vision: We envision.a vibrant and prosperous
community where innovation ,in arts and culture
engages people in all aspects of life while,
contributing to sustained eco~omic growth and .
development. -
o Values: Advo~acy, Celebration, Collaboration,
Education, Innovation, Inclusion
Where We Are Today
mnO
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o Completed research
Survey
Community meeqngs
Review of other plans
Art and cultural best practices
o Three focus areas
Livable Communities and Neighborhoods
Economic Development - Vibrant Region
, PeoplejEducationjLifelongLearnip.g
o Drafting_~olicies
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What We Have Learned: Survey
uuuuu_',_u,_u___,uu'_"'_,_,_,_m"u,mm,'U,Un,_._,,_.m,n"U_.u,_,mu_u, 0 .,
. "Arts and culture are importanCto all groups in the community
, 94% say arts and culture is important
, 89% say that city financial support is important
Howbl~ blttu....~"'fIl............aI'l....I.......~Q.Roroa.....?
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"Residents and visitors associate Roanoke strongly with a
wide array of cultural attractions: historic downtown,
festivals, museums and environmental amenities
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What We Have Learned: Survey
o
" Organizations are interested in collaboration: joint ticketing,
calendars, promotions and events coordination
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379
380
What We Have Learned: Meetings
nn.. nnnm...m.mnm ,.... nnm..mmm. 0 .mn
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, ,
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· Create stronger-lillks to area .colleges and universities
· Broaden offeringsby.taldng a r~gional approach
· lnterest in strategies to attract more artists, provide low cost
yenues, and for 'quirky non-institutional arts and cUlture'
, · Engage artists in community and neighborhood planning
· Concern that arts' and cultural activities are not inchisive of all
members of the community
What We Have Learned: Meetings
0.
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· Support for collaboration on marketing, ticketing, promotions, ,
community calendar
· Support for collaboration in programming and administration
. Support for continued local government funding
· Survival of the fittest
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What We Have Learned: Research
w. ..n_..nnn_m__m_ __m____m 0 '
oArtists, public art and arts and cultural activities can enhance
neighborhoods
o Arts and cultural activities can engage youth from all
backgrounds and enhance school performance
o Availability of strong arts and cultural offerings a component of
overall economic attraction strategies
o Arts have a positive ripple effect
o Effort to coordinate must be centrally organized
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Ideas That Are Being Considered
, , U , _Ummm.wmWnwmw.. mm 0---.-.- w
o Stronger li~ks to area colleges and universities
After school programs
Downtown arts college
o Promote and strengthen collaboration
Coordination of calendars, fund raising, marketing, ticketing, promotions
and events
Better dissemination of information about activities
An office to manage coordination, implementation
, 0 E;ncourage
Lively public art
Art and cultural programs that enhance neighborhoods
Diverse attendance and participation
More artists
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381
382
Next Steps
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· RA, C'will~..~'nh~':8ndprioritize po'licies:basedon>(eedbac}{
'. .:..:............... ,,'>',"., ,',', -:, .. ".":, -.:' ..:. ,_: -<" :'.,- . ,....,', ',:",>>:./ ',. .' .'-, 'c-":" . _..:: '......';.. :,' :.: .',../..."" .....: :', .: " .... "',"', .<(.J>.......':..... .......>.:.\j,:,\.<.:
,.." '..: . ....... " '. ...-'. -, .., . ". . . -"",,,,,,,,,,,.. '. ,- . '.. ,.. : " . ,...,,' ", . ',' -:...:
_'>_:/":,_:';..,",.:,':'m;:,....:...... ',' ,,-,- .,>......... . . ......:... :0,' ,':.:,' '. ::. .....: . '. ...........':_'...),.:.';.:... ,",L,.,:-:.t-Ji':',',:i"
. · RAC~!.l,4evelop actions and draft the plim (April) . . . '
'" ...... ....\,:>.:,::,",.i.<t-::',Y.,,-::. . .,' . ",: ," .' . ....... . " :,,:<:::~::
. , · AdditionaI"community meetings (Marchi April) .
. · RAe win adjust recommendations based on feedback and
. draft the plifu;(May) , , .
~ Present.plan for ad(,ption (JUne)
(See copy of presentation on file in the City Clerk's Office.)
Vice-Mayor Trinkle inquired about strategies to be incorporated into the policies; I
whereupon, Ms. Jennings advised that a meeting was held with the stakeholders and a
meeting will be held to receive public input, and thereafter, data will be compared and
incorporated. He also commented on the neighborhood component, but raised
questions regarding the music component. In response to the inquiry, Ms. Jennings
responded that the plan was to define the arts broader.
Mayor Bowers commented that broadcasting agencies such as public radio and
public television should also be defined in the plan, which things are important to the
community.
At this point, Mayor Bowers left the meeting (10:25 a.m.)
Council Member Ferris inquired as to how the survey was compiled; whereupon,
Mr. Carr advised that the survey was distributed through the City's website, City
libraries, newspaper outlets, adding that approximately 1,217 persons took the survey,
with 600 being residents of the City.
Additional comments from Council Member Price encouraging representation
from all quadrants of the City, as well as ways to increase public awareness regarding
public art and culture in the City.
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Roanoke River Greenway Update
383
Steve Buschor, Director of Parks and Recreation, gave an update on the
Roanoke River Greenway and highlighted the following information:
384
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385
386
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387
388
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389
390
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(See copy of presentation on file in the City Clerk's Office.)
At this point, Mayor Bowers entered the meeting (10:52 a.m.)
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Strategy & Next Steps
.Private Fundraising
.Continued City Support
.Annual Greenway Funding
.In-Kind Donations/Services
.State and Federal Sources
.Transportation Enhancement Funds
-Open Container Funds
-Various Grant Programs
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391
Vice-Mayor Trinkle commended the staff for their work on the greenways and
asked if a bridge was still needed on Lick Run Greenway; whereupon, the Assistant to
the City Manager for Community Development responded that a bridge was no longer
necessary.
The Vice-Mayor inquired if all open container funds were allotted for greenways;
whereupon, Ms. Belcher explained that the open container funds were a gift from the
Virginia Department of Transportation and she was unsure how the funds were
acquired.
Council Member Rosen asked about in-kind donations and why that option was
not of high priority to pursue; whereupon, Ms. Belcher replied that is sometimes difficult
to use the in-kind donation and stay within the procurement guidelines for the City.
Council Member Bestpitch inquired if the $16.6 million funding to date included
the in-kind donations; whereupon, the response was funding did not included in-kind
donations.
Following additional comments, the presentation was received and filed.
Budqet - Financial Planninq FY12
Amelia Merchant, Director of Management and Budget, and John Bingham,
Assistant Director of Finance, highlighted the following information regarding the FY
2012 Budget Development:
392
Budgeting for Outcomes Process
Steps Undertaken
· Priorities developed by City Council
· Priority Statements, Strategy Maps
· Requests for Results Document
· Offer Development and Submission (No Target Budget)
· First round of reviews, scoring
r
Steps Underway
· Offer revision
· Second round of reviews, scoring and ranking
First Round of Scoring
· Offers evaluated on merits only
· Purchasing strategies
· Ignores mandates
· Ignores revenue
· Feedback provided to Offerer
· Opportunity to further collaborate, include
efficiencies, revise offers
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Second Round of Scoring and
Ranking
· Offers evaluated on merits
· Purchasing strategies
· Considers mandates
· Considers revenue
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Price of Government
Revenue Estimate by Major Category
Fiscal Year 2012
Real Estate Tax
I ntergovern mental
Sales
Personal Property
Business License
Prepared Food
Charges for Services
Other Local Taxes
Other
Total
(in millions)
$ 79.6
69.1
18.4
16.6
12.0
16.1
9.5
31.9
3,2
$ 256.4
Other Local
T....
12%
Prepared
Food
0%
Real Estate
32%
Intergovernmental category increased by $3.2M. Improved Social Services of $2,8M and
HB599 funding of $384k are expected in FY12. These are state reimbursements for
expenditures.
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393
5
394
Price of Government Allocation to
Priorities
· Began with Adopted FY 2011 budget-
major categories
· Adjustments made to align major budget
categories with 7 priorities
· Additional allocation included for
Education in addition to funding formula
allocation and debt service for school
projects paid for by city
· Adjustments by Budget Committee
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Reserved Allocations
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Transfer to Debt Service $15,517,815
Personnel Lapse (Salary, (1,813,199)
FICA, Retirement)
,
Budget Contingency 1,211,927
Other (Medical, Dental, W/C, 5,471,155
Misc Contingencies, Budget
Stabilization, Line of Duty,
Memberships, District Tax
Allocation)
Budgeting for Outcomes 800,000
Contingency
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FY 2011 Adopted Budget
EXPENDITURES
$253,363,000
Public Works
$23,677.755
9.35%
General
Government
$12.348,701
4.87%
Heatth &
Welfare
$38.974,153
15.38%
Public Safety
$56.990.703
22.49%
Judicial
Admin.
$7,449.022
2.94%
Parks,
Recreation &
Cultural
$9,141.147
3,61%
Schools
$75,257.289
29.70%
Non-
Departmental
$23.568,643
9,30%
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FY 2012 Priority Allocations
Education
33%
Safety
26%
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395
9
396
Economy
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· Emphasizes collaborative efforts within city
government and with outside agencies.
· Demonstrates innovation and effective management
of resources.
· Provides a holistic and integrated approach to
business development, asset development, and
investment in human capital.
· Promotes Roanoke with a multifaceted
communication and marketing strategy.
12
Economy
Total Offers: $3,474,077
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DepartmenUDivision/ Agency # Offers
Center in the Square 1
Convention and Visitors Bureau 1
Downtown Roanoke, Inc. 2
Economic Development 4
Billings & Collections 1
Miss Virginia Pageant 1
NCAA Championship 1
Office of Communications 2
Parks and Recreation 1
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Economy (continued)
Department/Division/ Agency # Offers
Percent for Art 1
Planning, Building and Development 1
Roanoke Arts Commission 1
Roanoke Regional Small Business 1
Development Center
Roanoke Valley Horse Show 1
TOTAL 19
14
Education
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Address multiple causal factors and/or outcomes
Offer collaborative solutions where appropriate
Develop and strengthen relationships between
students and their families and the community
Exhibit data-driven decision making using internal
and external data
Demonstrate success based on research, proven
results, and accountability
Impact the greatest needs by utilizing resources in
creative and cost-effective ways
Meet or exceed previous years' results
Align with the strategic focus areas of the Roanoke
City Public Schools, when appropriate
.
.
.
.
.
.
.
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397
398
Education
Total Offers: $77,330,272
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Department/Division/ Agency # Offers
Libraries 5
Roanoke C!ty Public Schools 3
Roanoke Valley Sister Cities 1
Virginia Cooperative Extension 1
Virginia Western Community 1
College
TOTAL 11
17
Good Government
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· Outline creative programs and initiatives that advance
progressive and effective leadership throughout the
organization.
· Create fiscal strength through conservative, long-range
fiscal planning while looking for ways to do things better.
· Provide excellent, timely customer service, and
increase opportunities for our citizens to access and
understand their government.
· Attract and retain talented employees, then develop
and promote them in a workplace environment that
embraces innovation.
· Use of best practices that streamline operations.
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Good Government
Total Offers: $15,787,356
Department/Division/ Agency # Offers
Billings & Collections 4
Board of Equalization 1
City Attorney 5
City Clerk 3
City Council 1
City Manager ~ 1
Clerk of Circuit Court 5
Commissioner of the Revenue 6
Cost Collections 1
Department of Finance 8
Department of General 1
Services/S ustainability
Department of Technology 1
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Good Government (continued)
Department/Division/ Agency # Offers
Human Resources 7
Human Services 1
Management & Budget 7
Management Services 4
Municipal Auditing 4
Office of Communications 1
Planning, Building & Development 1
Purchasing 3
Real Estate Valuation 2
Registrar 2
Risk Management 2
Treasurer 4
Other 5
TOTAL 80
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399
400
Human Services
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· Collaborative offers, when applicable, that maximize
efficiencies and effectiveness through the sharing of
knowledge, expertise and resources while preventing
duplication of services.
· Offers that promote healthy development and self
sufficiency that reduces the need for services.
· Offers that demonstrate success based on researcb,
proven results and accountability. Offeror must be able
to adhere to necessary compliance and regulatory
requirements and the highest ethical standards.
· Offers that provide the greatest impact to persons in
need by maximizing existing resources while looking
for areas of opportunity that can be utilized in new
and creative ways.
23
Human Services
Total Offers: $45,098,250
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Department/Division/ Agency # Offers
Blue Ridge Behavioral Healthcare 1
Health Department 1
Human Services/Social 11
Services/Juvenile Justice
Human Services Committee 1
Juvenile & Domestic Relations - 2
Court Service Unit
Parks and Recreation - 2
Recreation & Youth Services
Police 1
Total Action Against Poverty (TAP) 1
TOTAL 20 24
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Infrastructure
.
Provide strategies to identify and meet legal
mandates and regulations.
Maintain first. We will look for offers that provide for
the evaluation and prioritization of infrastructure
maintenance.
Offers shall provide a prioritized inventory of
opportunities, deficiencies, and recommended
maintenance of all infrastructure and/or
improvements.
Build second. We will look for offers that provide for
the evaluation and prioritization of infrastructure
development.
Offers shall provide a prioritized inventory of
opportunities, deficiencies, and recommended
infrastructure and/or improvements.
. '
.
Infrastructure (continued)
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· Offers shall address life cycle costs and benefits of
effective infrastructure maintenance.
· Offers shall include a statement of specific goals and
performance indicators for documenting results.
· Offers shall describe the resources to be provided
(including but not limited to labor, equipment and
materials) to support the proposed offer.
· Preference will be given to offers that that promote
partnerships, collaboration, and innovations that
leverage existing resources and reduce the long term
costs of maintenance, and that incorporate infrastructure
improvements into regular maintenance and
management activities.
· Offers should incorporate environmentally-friendly and
energy efficient practices.
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27
401
402
Infrastructure
Total Offers: $32,798,103
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DepartmenVDivision/ Agency # Offers
Department of Technology 6
Director of General Services 1
Director of Public Works 1
Engineering 13
Environmental Management 3
Facilities Management 9
Fleet Management 5
Libraries 1
Parks and Recreation 2
28
Infrastructure (continued)
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DepartmenVDivision/ Agency # Offers
Planning, Building and Development 1
Solid Waste Management 2
Transportation 7
TOTAL 51
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Livability
\
Maximize efficiencies through the demonstration of
collaborative efforts, cost recovery, sound fiscal
management, innovation and creativity.
Promote recreation, arts and cultural events and
activities that are meaningful, support education
and provide value to the citizens and the region.
Encourage community development and home
ownership through the promotion of attainable
housing and safe, clean and accessible
neighborhoods.
Build and promote a valued and engaged citizenry
with a strong sense of community and commitment to
maintain the health and strength of neighborhoods.
Adequately develop and maintain cultural and
recreational facilities, natural resources, and unique
asset sustainability.
31
.
.
.
.
.
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Livability
Total Offers: $16,681,801
Department/Division/ Agency # Offers
Civic Facilities 1
Director of General Services 3
Engineering 2
Event Zone 1
Greater Roanoke Transit Company 3
Libraries 2
Mill Mountain Zoo 1
Neighborhood Services/Support 3
Parks and Recreation 4
Planning, Building and Development 1
Roanoke Valley Greenways Commission 1
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403
404
Livability (continued)
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Department/Division/ Agency # Offers
Solid Waste Management 9
Transportation 2
Virginia Amateur Sports 1
Western Virginia Land Trust 1
TOTAL 35
33
Safety
· Addresses multiple causal factors and/or outcomes
· Encourages cross-departmental collaboration
· Creative re-use of existing resources to achieve
optimal results
· Creates efficiencies and removes low-value activities
· Exhibits ~data driven decision making using internal and
external data
· Demonstrates proven results through best practices
· Meets or exceeds previous years' results
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35
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Safety
Total Offers: $61,626,551
Department/Division/ Agency # Offers
Building Inspections 1
Circuit Court 1
Commonwealth Attorney . 3
Fire/EMS/911 10
General District Court 1
Human Services 1
Juvenile & Domestic Relations Court Clerk 1
Juvenile & Domestic Relations Court Service Unit 1
Magistrate 1
Parks and Recreation 2
Police 11
36
Safety (continued)
I
Department/Division/ Agency # Offers
Police/RCPS 1
Risk Management 1
Sheriff/ Jail 3
Transportation 3
TOTAL 40
37
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405
406
Summary
I
Priority Allocation Total Offers , Variance
Economy $ 3,356,169 $ 3,474,077 $ ( 117,908)
Education 77,023,406 77,330,272 (306,866)
Good 15,097,108 15,787,356 (690,248)
Government
Human Services 40,160,274 45,098,250 (4,937,976)
Infrastructure 25,088,727 32,798,013 (7,709,286)
Livability 14,329,536 16,681,801 (2,352,265)
Safety 60,161,082 61,626,551 (1,465,469)
TOTALS 159,589,776 177,169,794 (17,580,018)
38
Major Incremental Offers
I
Priority Incremental Cost
Economy $ 202,460
Education 280,074
Good Government , 694,395
Human Services 4,737,150
Infrastructure 7,341,890
Livability 2,149,115
Safety 1,200,041
TOTAL $16,605,125
39
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407
Summary
Priority Allocation Total Offers Variance
TOTALS $159,589,776 $177,169,794 ($17,580,018)
Major 16,605,125
Incremental
Offers
Variance ($974,893)
40
Next Steps
· Departments now revising offers based on team
feedback
· April 4th: Update on Price of Government and Offer
Rankings
· April 18th: Recommended Budget presented to City
Council
41
Council Member Ferris asked if staff compared numbers of other localities to see
how they allocated limited resources; whereupon, the City Manager explained that
because of the outcome approach that Roanoke takes it does not align with the
information from other localities.
408
Capital Project Planning
· Maintain Current Capital Assets
· Infrastructure Investment for Livability and Economic Development
· Bridge Renovation/Replacement
· Curb, Gutter and Sidewalk
· Streetscape Projects
· Storm Drains
· Civic Center
· School Maintenance
· Targeted Livability Investments
· Parks and Recreation Master Plan
· Libraries
Investments made within parameters of debt limitations
42
Cash Funded Capital
Project 2012 2013 2014 2015 2016 TOTAL
Elmwood Park Amphitheater<< 300,000 300,000
Market Garage (retailt 455,000 , 455,000
Greenways .. 200,000 200,000 200,000 200,000 200,000 1,000,000
YMCA <200,000 100,000 100,000 100,000 100,000 600,000
Center in the Square<< 300,000 300,000 300,000 900,000
Science Museum." 100,000 100,000 100,000 300,000
Harrison Museum- 100,000 100,000 100,000 300,000
VDOT Match Funding 251,800 251,800 251 ,800 251,800 251,800 1,259,000
Bridge Maintenance 500,000 500,000 500,000 500,000 500,000 2,500,000
Total 2,406,800 1,551,800 1,551,800 1,051,800 1,051,800 $7,614,000
*Funded through Economic and Community Development Reserve
**Funded through excess debt funding
43
The City Manager explained that the $300,000.00 allocated for Elmwood Park
Amphitheater would be used for improvements based on studies and citizen input.
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409
Vice-Mayor Trinkle inquired if the old studies on the project and library plan
would be used to consider improvements. The City Manager explained that the
previous studies were in connection with the amphitheater and not solely on Elmwood
Park for multiple uses, adding that the park itself needed to be improved since the
amphitheater development was on hold.
Council Member Bestpitch inquired about the $300,000.00; whereupon, the City
Manager replied that the funds would be used for architectural and engineering
services, however if Council desired to use City departments to perform the duties, it
could be done, but would require additional time.
Council Member Bestpitch advised that it would be best to use staff to facilitate a
process to determine what the needs are for the park and thereafter, execute the
designs and solicit help from outside agencies. The City Manager interjected that City
staff might not be able to correlate the ideas received from public comments on paper
as a visual since this is something that would need to be completed by a landscape
architect.
Following in-depth discussion of the funds allotted for the park improvements,
staff continued with the presentation.
City of Roanoke Debt Policies
· Tax-supported general obligation debt service will not
exceed 10% of General Fund expenditures.
. Net bonded debt will not exceed 4% of the assessed value
of real property.
- Net Bonded Debt is general obligation debt for the City
and School Board, exclusive of Parking Enterprise
Fund debt and the amount available in the Debt
Service Fund.
. Tax-supported debt will be structured such that not less
than 60% of aggregate outstanding debt will be retired
within ten years.
44
The City Manager advised that the retail space under the Market Garage needed
to be built-out in order for a tenant to move in. The Assistant City Manager for
Community Development indicated that the space needed HVAC, plumbing work, etc.,
in order to meet building code requirements.
410
Council Member Bestpitch questioned the timeframe to prepare the space and I
how to guarantee a tenant; whereupon, Mr. Townsend advised that once funds have
been appropriated, it would take approximately three months for the build-out.
Council Member Bestpitch commented that some businesses in the Market area
are barely hanging on and was worried about the renovations to Center in the Square,
and asked about the demand for the area. Mr. Townsend explained that without the
preparations to the space in the Market Garage, no tenant would be interested in
renting the space and it is uncertain if there would be a demand for the space once it
has been renovated.
Council Member Rosen expressed a concern regarding the City taking on the
role of landlord for profit once again, adding that it may not be the best move for the
City. Mr. Townsend explained that in this instance, the City would have to assume the
role of landlord because it owns the Market Garage.
. In connection with capital planning requiring debt service, the City Manager
recommended that the Council focus on ,the Countryside Project first followed by other
items identified in the Parks and Recreation Master Plan.
Mr. Townsend reminded the Council that a briefing on the Countryside Project
was scheduled to be presented at the March 21 Council meeting at 7:00 p.m.
The City Manager mentioned that major improvements were necessary at the
Roanoke Civic Center such as the HVAC, ice machines, etc.
I
In connection with repairs and renovations at the Civic Center, Vice-Mayor
Trinkle asked if the admissions tax could be used to cover the necessary improvements;
whereupon, the Assistant City Manager for Operations advised that the admissions tax
was used to fund the operation of the facility, not designated to cover improvements.
Following further comments by the Council and staff, the Assistant Director of
Finance continued with the presentation.
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Ratio of Debt Service to General and School Fund
Expenditures (10%)
Total Debt Service as % of Total Expenditures
Reflects Planned Future Debt Issuance
12,0%
10,3% 9,9% 10,0%
9.8%
10,0% 8.9%
8,8% 8,6%
8,1%
8,0% ,---Z,5%
6.0%
4,0% -I
,
2,0% -
0,0% ----, i
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 I
,
The goal is to remain below the 10% line. This limit is the most constraining to
our debt issuance for FY12 and FY13 due to contracting budget expenditures.
46
I
Ratio of Net Bonded Debt to
Assessed Value of Real Property (40/0)
Total Net Bonded Debt as % of Assessed Value
Reflects Planned Future Debt Issuance
4,5% ]--...."--......--.----'.---......-. ..,. .." "."-_.~-
3.9%
4,0% I 3.6%
35% ,-- :3,4% .3.3%--320'----
~ ! . 10 3.1%
3.0% J .-
2,5% L.
I
2,0% l'
1,5% +-.
I
1,0% i-
!
0.5% ~-
"2:1%-
0,0% +-
~o ~1 ~2 ~3 ~4 ~5 ~6 ~7 ~8 ~9
The goal is to remain below the 4% line. The City is in good condition on this limi~7
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411
412
Reduction of Aggregate Debt
Within Ten Years (600/0)
I
Total Principal Repayment in 10 Years
Reflects Planned Future Debt Issuance
90,0%
780/. 80%
_]6%.."_"",,,~_",_
80,0%
70,0%
60,0%
50,0%
40,0%
30,0%
20,0%
10,0%
0,0%
~o ~1 ~2 ~3 ~4 ~5 ~6 ~7 ~8 ~9
The goal is to remain above the 60% line. The City is in good condition on this limit.
48
Next Steps
I
· April 4th: Follow-Up Information and
Update on Capital Project Planning
49
(See copy of presentation on file in the City Clerk's Office.)
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413
At 1 :42 p. m., Mayo Bowers declared the Council meeting in recess to be
reconvened at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building.
At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D.
Bestpitch, Rafael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A.
Bowers-7.
ABSENT: NONE-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
MULTIPLE SCLEROSIS: The Mayor'declared the week of March 14 - 20,2011
as Multiple Sclerosis Awareness Week.
(See copy of proclamation on file in the City Clerk's Office.)
Mayor Bowers presented a copy of the proclamation to Catherine Turner, Senior
Manager of Leadership Events and Donor Development, National Multiple Sclerosis
Society, Blue Ridge Chapter.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
414
DISABILITIES: LaVada Robertson appeared before the Council to seek support I
for the Autism Speaks "Light it Up Blue" Campaign. She distributed information
regarding the Campaign and ways that citizens could participate to raise awareness
about autism.
Ms. Robertson requested that the Star on Mill Mountain shine blue on Friday,
April 1 in observance of the campaign.
(See copy of information regarding the Autism Campaign on file in the City Clerk's
Office.)
Ms. Robertson's request was referred to the City Manager for appropriate
response.
(Noted in the March 23 Council Update, the Entranceway Park Fountain at
Williamson Road and Wells Avenue, N. W., will be illuminated blue on April 1 and
2 in support of the "Autism Speaks - Light It Up Blue" event to raise awareness
for autism and to commemorate World Autism Awareness Day on Saturday,
April 2. Prominent landmark buildings around the world, including the Empire
State Building and the Sydney Opera House, will turn their lights blue as a show
of support.)
MISCELLANEOUS: Robert Gravely appeared before the Council and expressed his
concern with regard to the economy quoted biblical scriptures.
I
CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion ilJ the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately. Mayor Bowers asked that Item C-2 be removed from the Consent
Agenda and considered separately.
MINUTES: Minutes of the regular meetings of Council held on Monday,
February 7, 2011 and Tuesday, February 22,2011, were before the body.
(See Minutes on file in the City Clerk's Office.)
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415
Vice-Mayor Trinkle moved that the reading of the minutes be dispensed with and
approved as recorded. The motion was seconded by Council Member Ferris and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-O.
ROANOKE NEIGHBORHOOD ADVOCATES: A communication from the City
Clerk advising of the resignation of Karena J. Clinton as a member of the Roanoke
Neighborhood Advocates, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Council Member Ferris and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-O.
CITY-OWNED PROPERTY-STATE HIGHWAYS-STREETS: Item C-2, having
previously been removed from the Consent Agenda pursuant to a request of the Mayor
to be considered separately was again before the Council:
A communication from the City Manager requesting that Council schedule a
public hearing for Monday, March 21, 2011 at 2:00 p.m., or as soon thereafter as the
matter may be heard, to consider the conveyance of City-owned property located near
the intersection of Riverland Road, Bennington Street, and Mount Pleasant Boulevard to
the Virginia Department of Transportation, was before the body.
(See copy of communication on file in the City Clerk's Office.)
In response to the Mayor's inquiry as to the reason for the matter to be heard by
the Council at 2:00 p.m., instead of 7:00 p.m.; whereupon, R. Brian Townsend,
Assistance City Manager for Community Development, advised that inasmuch as no
public hearings were scheduled to be heard by the Council at its 7:00 p.m. session on
Monday, March 21, the Administration requested that the Council consider the
abovementioned request at its 2:00 p.m. session. In addition, Mr. Townsend called
attention to a briefing that was scheduled to be presented to the Council at its 7:00 p.m.,
session on March 21 regarding the Countryside Golf Course.
416
Mayor Bowers requested that the request of the City Manager be amended for I
the Council to reschedule the public hearing to consider the conveyance of City-owned
property located near the intersection of Riverland Road, Bennington Street, and Mount
Pleasant Boulevard to the Virginia Department of Transportation at 7:00 p.m., instead of
2:00 p.m., on Monday, March 21, 2011.
Following additional comments, Council Member Bestpitch offered a motion that
the Council concur in the Mayor's request as abovestated. The motion was seconded
by Council Member Ferris and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers- 7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS:
SALE-PURCHASE OF CITY PROPERTY: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, March 7,2011, at
2:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of
Roanoke to convey approximately 20.4 acres of City-owned property to Ned B. Jeter, II,
and Darrell B. Jeter, designated as a portion of Botetourt County Official Tax No.
108(9)4, for agricultural purposes, the matter was before the body.
I
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, February 25,2011.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending sale of
City-owned property located in Botetourt County adjacent to the Coyner Springs
Community Cemetery to Ned B. Jeter, II and Darrell B. Jeter, in the amount of
$4,000.00 per acre, for a total cost of $81,600.00, subject to approval as to form by
the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
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417
Council Member Ferris offered the following ordinance:
(#39068-030711) AN ORDINANCE authorizing the City Manager to execute the
necessary documents providing for the conveyance of a parcel of City-owned property,
being approximately 20.4 acres adjacent to the Coyner Springs Community Cemetery in
Boteto,urt County, Virginia, designated as Botetourt County Official Tax No.1 08(9)4, to
Ned B. Jeter, II, and Darrell B. Jeter, upon certain terms and conditions; and dispensing
with the second reading of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 581.)
Council Member Ferris moved the adoption of Ordinance No. 39068-030711.
The motion was seconded by Council Member Rosen.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 39068-030711 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers-7.
NAYS: None-O.
CITY PROPERTY-LEASES: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, March 7, 2011, at 2:00 p.m., or as
soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to
lease approximately 7.41 acres of City-owned property, being a portion of Botetourt
County Official Tax No. 108(9)1,1 A,2, located northwest of the former City Nursing
Home at Coyner Springs in Botetourt County, Virginia, to Ned B. Jeter, Ned B. Jeter, II,
and Darrell B. Jeter, to be used for agricultural use, for an initial term of one year,
subject to four additional one-year term renewals upon mutual agreement of the parties,
commencing March 1,2011, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, February 25,2011.
(See publisher's affidavit on file in the City Clerk's Office.)
418
The City Manager submitted a written communication recommending the leasing I
of approximately 7.4 acres of land in Botetourt County to Mr. Ned B. Jeter, Ned B.
Jeter, II, and Darrell B. Jeter, for a period of one year, subject to four additional
renewals of one-year terms at a lease rate of $20.00, per acre, for a total amount of
$148.20 per year, upon mutual agreement of the parties, retroactive back to
March 1, 2011, and expiring February 28, 2012, subject to approval as to form by
the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
(#39069-0307011) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Ned B. Jeter, Ned B. Jeter, II, and Darrell B. Jeter, to lease
approximately 7.41 acres of City-owned property, being a portion of Botetourt County
Official Tax No. 108(9)1, 1 A, 2; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 582.)
Council Member Ferris moved the adoption of Ordinance No. 39069-030711.
The motion was seconded by Council Member Rosen.
I
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 39069-030711 was adopted by the following vote:
AYES: Council, Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers- 7.
NAYS: None-O.
PETITIONS AND COMMUNICATIONS:
EXPLORE PARK-ECONOMIC DEVELOPMENT: Elmer Hodge, Member,
Virginia Recreational Facilities Authority Board, appeared before Council and shared
information with regard to the economic impact of a feature-length motion picture
production undertaken at Explbre Park between July and December 2010.
(See copy of powerpoint presentation on file in the City Clerk's Office.)
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419
Mr. Hodge pointed out that the local economic impact based on actual spending
figures provided by producer was approximately $3,730,159.00.
Following lengthy remarks, it was stated that the movie date opening will be held
in May 2012, with premier as a fundraiser.
After additional comments, the Mayor advised that the remarks and presentation
would be received and filed.
ANNUAL REPORT-TOURISM: Landon Howard, Executive Director, Roanoke
Valley Conventional and Visitors Bureau, appeared before Council and presented its
annual report.
(See copy of Annual Report, along with a handout of additional information on file in the
City Clerk's Office.)
Mr. Howard spoke about tourism in the Roanoke Valley, emphasizing that the
Roanoke Valley Convention and Visitors Bureau serves as an information broker for the
Roanoke Valley area macro-tourism economy representing and working with over 200
partners; and highlighted the following as a part of the presentation:
. Program of Work - Performance Report
. Public Relations Initiative
. Marketing
. Visitor's Guide
. Update
. Website
. Strategic Marketing Research
. Funding
· Performance Measures - January 2011
Following remarks, the Mayor advised that the report, along with handouts would
be received and filed.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
420
ITEMS RECOMMENDED FOR ACTIONS:
GRANTS-BUDGET-FIRE/EMS: The City Manager submitted a written
communication recommending acceptance and appropriation of funds in connection
with the 2010 Assistance to Firefighters Grant from the Department of Homeland
Security, FEMA and the U. S. Fire Administration to purchase equipment and supplies
for use by the Roanoke Fire-EMS Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#39070-030711) A RESOLUTION accepting the 2010 Assistance to Firefighters
Grant made to the City of Roanoke Fire-EMS Department by the Department of
Homeland Security, FEMA and the U.S. Fire Administration, and authorizing execution
of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 583.)
Council Member Rosen moved the adoption of Resolution No. 39070-030711.
The motion was seconded by Council Member Ferris and Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Lea was not present when the vote was recorded.)
Council Member Rosen offered the following budget ordinance:
(#39071-030711) AN ORDINANCE to appropriate funding from the federal
government for the Assistance to Firefighters Program, amending and reordaining
certain sections of the 2010-2011 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 584.)
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421
Council Member Bestpitch moved the adoption of Ordinance No. 39071-030711.
The motion was seconded by Vice-Mayor Trinkle and Council Member Ferris and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
CITY CODE-SOLICIT A TION-DOWNTOWN ROANOKE: The City Manager
submitted a written communication recommending amendment of the City Code to
include new subsections in connection with aggressive solicitation arid sales, primarily
in the downtown area.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
(#39072-030711) AN ORDINANCE amending 921-44.1(b) Aaaressive
Solicitation and Sales: Definitions: Prohibited Acts and Penalties, of Article I, In General,
of Chapter 21, Offenses-Miscellaneous, of the Code of the City of Roanoke, (1979), as
amended, by adding new subsections (b)(7) and (8); and dispensing with the second
reading by title paragraph of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 585.)
. Council Member Ferris moved the adoption of Ordinance No. 39072-030711.The
motion was seconded by Vice-Mayor Trinkle.
Council Member Ferris asked the City Manager to recap the discussion of the
solicitation proposal that was shared with the Council during is 9:00 a.m. informal
briefing session, noting that the amendment to the Code was not an attempt to jail
homeless citizens, but a tool to curtail aggressive solicitation involving patrons dining in
public restaurants, waiting in line or purchasing tickets at public events, etc.
The City Manager reiterated that the solicitation proposal was being adopted
noted by Council Member Ferris and the Administration would use the opportunity to
educate the public as well as work with the homeless agencies to dispel rumors that the
amendment is intended to target the homeless population.
422
Following comments by the City Manager, Ordinance No. 39072-030711 was
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers- 7.
NAYS: None-O.
CITY CODE-PARKS: The City Manager submitted a written communication
recommending amendment of the City Code to include SunTrust Plaza as a "designated
park facility" where alcoholic beverages may be possessed or consumed.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
(#39073-030711) AN ORDINANCE amending and reordaining Section 24-97,
Possession or consumption of alcoholic beveraqes, of Chapter 24, Public Buildinqs, of
the Code of the City of Roanoke (1979), as amended; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 586.)
Council Member Ferris moved the adoption of Ordinance No. 39073-030711.
The motion was seconded by Vice-Mayor Trinkle and Council Member Bestpitch.
Council Member Lea noted that he would be voting against the adoption of the
amendment due to his religious beliefs.
There being no additional comments by the Council Members, Ordinance No.
39073-030711 was adopted by the following vote:
-
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price and Mayor
Bowers-6.
NAYS: Council Member Lea-1.
ART-FAIR HOUSING BOARD-VALLEY VIEW MALL: The City Manager
submitted a written communication recommending authorization for waiver of the City's
sovereign immunity and execution of an agreement with Valley View Mall SPE, LLC,
through its agent, CBL & Associates Management, Inc., in connection with an art
contest sponsored by the City's Fair Housing Board on Saturday, March 19, 2011, at
Valley View Mall.
(For full text, see communication on file in the City Clerk's Office.)
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423
Council Member Rosen offered the following resolution:
(#39074-030711) A RESOLUTION authorizing the waiver of the City's sovereign
immunity in connection with the City's use of Valley View Mall for an art contest
sponsored by the City's Fair Housing Board ("Board"), and authorizing execution of an
Agreement with Valley View Mall SPE, LLC, through its agent, CBL & Associates
Management, Inc., in connection with such use of Valley View Mall.
(For full text of resolution, see Resolution Book No. 74, page 587.)
Council Member Rosen moved the adoption of Resolution No. 39074-030711.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
TRASH-NUISANCES: The City Manager submitted a written communication
recommending execution of Amendment No.6 to the contract between the City of
Roanoke and Keith Saunders Company to continue to provide private parcel mowing
and trash removal within the City of Roanoke until June 30, 2011.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
(#39075-030711) A RESOLUTION authorizing the City Manager to execute
Amendment No.6 to the City's Contract with Keith Saunders Company for weed and
trash abatement.
(For full text of resolution, see Resolution Book No. 74, page 588.)
Council Member Price moved the adoption of Resolution No. 39075-030711. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
424
COMMENTS BY THE CITY MANAGER:
The City Manager announced that This Old House Magazine has named
Roanoke's Mountain View Neighborhood one of its 64 Best Old-House Neighborhoods
for 2011 .
He also reported that the City's first Green Academy was a success, adding that
sessions were held on Thursday evenings at Fishburn Park Elementary School, mid-
January through in mid-February, and that the Academy was co-sponsored by the City
of Roanoke and the Citizens for Clean and Green Committee. Furthermore, 23 people
participated and learned from regional experts about topics including energy
conservation, weatherization, renewable energy, and water conservation; and future
green academies will be held.
In addition, Mr. Morrill reminded citizens that the St. Patrick's Day Parade and
Celebration would be held on Saturday, March 1 and encouraged the public's
participation and support of the event.
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted a Financial Report of
the City of Roanoke for the seven months ended January 2011, and Financial Report
for Roanoke City Public Schools for the six months ended December 31, 2010.
(For full text, see Financial Reports on file in the City Clerk's Office.)
The Director of Finance gave an overview regarding the Financial Report for
seven months ended January 31,2011. She highlighted the following:
. FY11 General Fund Overview
. Sales Tax Steadily Improving Each Month This Year
. Meal Tax Continues Strong Performance
. Business and Professional Occupational License Tax ("BPOL")
. History of BPOL revenue (The City's fourth largest tax)
. Telecommunications Tax Exceeding Budget and Prior Year
. Lodging Tax Exceeding Budget and Prior Year
. Cigarette Tax Below Budget and Prior Year But Showing Improvement
. Admissions Tax Even with Prior Year but Below Budget
. Funding from the Commonwealth - 26% of Budget
. Other Local Revenues
. Personnel (Salary/Benefit) Lapse Performing ahead of Target
. Public Safety Overtime and Fire/EMS Part-Time Above Target
. Workers' Compensation Expenses Above Target
. Comprehensive Services Act Expenses Below Target
. Residential Juvenile Detention Expenses Below Target
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. Solid Waste Tipping Fees Below Target
. .. Motor Fuel Expenses Below Target
· Civic Facilities Fund (Comparative Statement of Revenues and Expenses for
the Seven Months Ending January 31)
· Parking Fund (Comparative Statement of Revenues and Expenses for the
Seven Months Ending January 31)
. Pension Plan Trust
· School General Fund Revenues Six Months Ended December 31)
· School General Fund Expenditures Six Months Ended December 31
· Unemployment Trends
· Performance as Expected Viewed with Precaution
(For full text, see copy of presentation on file in the City Clerk's Office.)
Robert Gravely appeared before the Council and spoke about the City's
spending and suggested that the City seek partnerships with private sector.
Following lengthy remarks by the Council and the Director of Finance, the Mayor
advised that the Financial Reports would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
Council Member Bestpitch pointed out that the Wachovia and SunTrust Plazas
have had three different names and suggested that the City Manager refer the matter to
the Parks and Recreation Advisory Board for study and report regarding appropriate
names for the two plazas that encompasses the history, tradition and legacy of the City
of Roanoke. Without objection from the Council, the comments were referred to the
City Manager for report back to Council.
Council Member Price acknowledged Mrs. Bates' class from Breckinridge Middle
School and remarked it was refreshing that young people were being taught how to
participate in the democratic process and be productive citizens. She also
acknowledged Frances Ragsdale, one of the longest living residents in the City of
Roanoke who recently passed away at 105 years of age.
At 4:04 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building.
426
At 5:21 p.m., the Council Meeting reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Bestpitch moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
OATHS OF OFFICE- HOTEL ROANOKE AND CONFERENCE CENTER
COMMISSION: The Mayor called attention to the expiration of the four year term of
office of David B. Trinkle as the City Council representative to the Hotel Roanoke and
Conference Center Commission ending April 8, 2011; whereupon, he opened the floor
for nominations.
,
The name of Vice-Mayor David B. Trinkle was placed in nomination.
There being no further nominations, Vice-Mayor Trinkle was reappointed as the
City Council representative to the Hotel Roanoke and Conference Center Commission
for a four year term ending April 8,2015, by the following vote:
FOR VICE-MAYOR TRINKLE: Council Members Rosen, Trinkle, Bestpitch,
Ferris, Lea, Price, and Mayor Bowers-7.
OATHS OF OFFICE-PARKS AND RECREATION: The Mayor called attention
to the expiration of the three-year terms of office of Christopher Walters, Christopher
Polad- Thomas, Thomas Pettigrew, Adam Boitnott, and Gordie Ziegler as members of
the Parks and Recreation Advisory Board ending March 31, 2011; whereupon, he
opened the floor for nominations.
The names Christopher Walters, Christopher Polad-Thomas, Thomas Pettigrew,
Adam Boitnott, and Gordie Ziegler were placed in nomination.
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There being no further nominations, Messrs. Walters, Polad-Thomas, Pettigrew,
Boitnott, and Ziegler were reappointed as members of the Parks and Recreation
Advisory Board for three year terms, each, ending March 31, 2014, by the following
vote:
FOR MESSRS WALTERS, POLAD-THOMAS, PETTIGREW, BOITNOTT, AND
ZIEGLER: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers-7.
Inasmuch as Messrs. Boitnott and Ziegler were non-City residents, the Council
waived the City residency requirement in this instance.
OATHS OF OFFICE-ROANOKE REGIONAL AIRPORT COMMISSION: The
Mayor called attention to the expiration of term of office of Cynthia Lawrence as a City
representative of the Roanoke Regional Airport Commission ending March 9, 2011;
whereupon, he opened the floor for nominations.
The name of Cynthia Lawrence was placed in nomination.
There being no further nominations, Ms. Lawrence was reappointed as a City
representative of the Roanoke Regional Airport Commission for a term of four years
ending March 9, 2015, by the following vote:
FOR MS. LAWRENCE: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea,
Price, and Mayor Bowers-7.
There being no further business, the Mayor declared the Council meeting
adjourned at 5:22 p.m.
APPROVED
ATTEST:
~hJ.m~~
Stephanie M. Moon, MMC / :-
City Clerk ;
David A. Bowers
Mayor
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March 21,2011
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ROANOKE CITY COUNCIL-REGULAR SESSION
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, March 21,
2011, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration. Article II, City Council, Section
2-15, Rules of Procedure, Rule 1, Reaular Meetinas, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 38872-070610 adopted by the
Council on Tuesday, July 6, 2010.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E.
Ferris, Sherman P. Lea, Court G. Rosen, and Mayor David A. Bowers-6.
ABSENT: Council Member Anita J. Price -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. I
Moon, City Clerk.
The Invocation was delivered by The Reverend Maurita Wiggins, Pastor, Valley
Community Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
RED CROSS-DISASTERS: Amy Whittaker, Public Relations Director, Roanoke
Chapter of the American Red Cross, gave a brief report about assistance being
provided by the American Red Cross to Japan as a result of the destruction to the
country which was caused by a recent earthquake and tsunami. Ms. Whittaker
remarked that any monetary donations by citizens could be made to the Red Cross,
adding that it should be stated on all checks/money orders, etc., that the donations are
to be used to assist the disaster relief in Japan.
Following comments by Members of Council, the Mayor expressed appreciation
to Ms. Whittaker for providing information regarding monetary donations for disaster
relief to citizens of Japan.
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HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and all matters will be
referred to the City Manager for response as he deems appropriate.
BUSES: Leslie Matney appeared before the Council and expressed concern
with regard to the Greyhound Bus Station hours of operation and the safety of patrons
waiting for buses in the late evenings and after hours.
Following questions and comments by the Council, the Mayor referred Ms.
Matney's comments to the City Manager for investigation and report to the Council.
INNER CITY ATHLETIC ASSOCIATION-YOUTH SPORTS: Helen Davis
appeared before the Council and expressed concern with regard to the alleged
mistreatment of the Inner City Athletic Association and inner City youth who plays sports
for the Association.
Following Ms. Davis' comments, it was noted by a Member of the Council that
the matter had previously been addressed, and requested that copies of previous
correspondence be forwarded again to the Council as a Whole and Ms. Davis, for
information purposes.
(See copies of previous correspondence regarding concerns expressed by Inner
City Athletic Association under date of April 1, 2011 on file in the City Clerk's
Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed" on the Consent Agenda, and if discussion was
desired, "the item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to the request for Closed Meeting to discuss
plans relating to the security of the Noel C. Taylor Municipal Building.
CITY COUNCIL-SECURITY: A communication from Mayor Bowers requesting
that Council convene in Closed Meeting to discuss plans relating to the security of the
Noel C. Taylor Municipal Building located at 215 Church Avenue, S. W., pursuant to
Section 2.2-3711 (A)(19), Code of Virginia, as amended, was before the body.
(See communication on file in the City Clerk's Office.)
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Council Member Lea moved that Council concur in the request as above I
described. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
ROANOKE NEIGHBORHOOD ADVOCATES: A communication from the City
Clerk advising of the resignation of Christina M. Brannan as a member of the Roanoke
Neighborhood Advocates, effective immediately, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Lea moved that Council accept the resignation and receive and
file the communication. The motion was seconded by Council Member Rosen and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-5.
NAYS: None-O.
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(Council Member Price was absent.)
AUDIT COMMITTEE: Minutes of the Audit Committee held on Wednesday,
March 2, 2011, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Lea moved that the minutes be received and filed. The motion
was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
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OATHS OF OFFICE-HOTEL ROANOKE AND CONFERENCE CENTER
COMMISSION AND ROANOKE REGIONAL AIRPORT COMMISSION: Reports of
qualification of Vice-Mayor David B. Trinkle as the City Council representative to the
Hotel Roanoke and Conference Center Commission for a term of four-years ending
April 8, 2015; and Cynthia Lawrence as a City representative on the Roanoke Regional
Airport Commission for a term of four-years ending March 9, 2015, were before the
Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Lea moved that the reports of qualification be received and filed.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
POFF FEDERAL BUILDING: David Ehrenwerth, Mid-Atlantic Regional
Administrator, General Services Administration, appeared before the Council and
shared brief remarks regarding renovations to the Richard F. Poff Federal Building.
(See copy of remarks on file in the City Clerk's Office.)
Even though a few Council Members questioned the sizable cost of renovating
the Poff Federal Building, the Council reiterated its concern that the City not be
excluded from the project's economic benefits.
Following responses from Mr. Ehrenwerth to questions by the Council, the Mayor
advised that the presentation would be received and filed.
432
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
HOUSING-GRANTS-BUDGET: The City Manager submitted a written
communication re.commending acceptance and appropriation of funds in connection
with the ShelterPlus Care Renewal Grant Award from the U. S. Department of Housing
and Urban Development.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#39076-032111) A RESOLUTION authorizing acceptance of the ShelterPlus
Care Renewal Grant Award from the U.S. Department of Housing and Urban
Development, in the amount of $175,140.00; authorizing the City of Roanoke to serve
as fiscal agent for the distribution of such funds; and authorizing execution of the
necessary documents.
(For full text of resolution, see Resolution Book No. 74, page 589.)
Council Member Bestpitch moved the adoption of Resolution No. 39076-032111.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
Council Member Bestpitch offered the following budget ordinance:
(#39077-032111) AN ORDINANCE to appropriate funding from the United
States Department of Housing and Urban Development for the ShelterPlus Care Grant,
amending and reordaining certain sections of the 2010-2011 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 590.)
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Council Member Bestpitch moved the adoption of Budget Ordinance No. 39077-
032111. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
HUMAN SERVICES-BUDGET: The City Manager submitted a written
communication recommending appropriation of additional funds for various social
services programs.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
(#39078-032111) AN ORDINANCE to appropriate funding from the
Commonwealth to the Department of Social Services, amending and reordaining certain
sections of the 2010-2011 General Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 590.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 39078-
032111. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
GRANTS-BUDGET-GREENWAYS: The City Manager submitted a written
communication recommending authorization to apply for Virginia Recreational Trail
Grant funding in connection with the Roanoke River Greenway trailhead development.
(For full text, see communication on file in the City Clerk's Office.)
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Vice-Mayor Trinkle offered the following resolution:
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(#39079-032111) A RESOLUTION authorizing the City Manager to submit an
application to the Virginia Department of Conservation and Recreation for a Virginia
Recreational Trail Grant to provide funds for trailhead development connecting
Memorial Bridge Park to Bridge Street as part of the Roanoke River Greenway Trail;
and authorizing the execution of the necessary documents, upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 74, page 591.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39079-032111. The
motion was seconded by Council Member Bestpitch.
Mayor Bowers noted that the state trail funds are to be used for the extension of
the greenway from Memorial Bridge westward to Bridge Street, S. W. The City
Manager also indicated that the requested funds were to be used for amenities at the
trailhead on Bridge Street, S. W., which happens to be the last trailhead prior to Peters
Creek Road Extension. Additionally, Mr. Morrill pointed out that ADA compliant parking,
an informational kiosk, trash receptacles, a greenway kiosk and riparian sustainable
landscape would be added at said location.
There being no additional questions and comments by the Council Members, I
Resolution No. 39079-032111 adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
CITY CODE-BUILDINGS: The City Manager submitted a written communication
recommending amendment of the City Code to reflect recent amendments to the
Virginia Uniform Statewide Building Code, which were adopted by the State and
enforced at the local level.
(For full text, see communication on file in the City Clerk's Office.)
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Vice-Mayor Trinkle offered the following ordinance:
(#39080-032111) AN ORDINANCE amending and reordaining Section
7-5, Adopted: where copies filed, Article II, Buildino Code, Chapter 7, Buildino
Reoulations, Code of the City of Roanoke (1979), as amended; and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 592.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 39080-032111. The
motion was seconded by Council Member Lea.
Council Member Rosen asked for clarification of the practical effects of the
changes; whereupon, R. Brian Townsend, Assistant City Manager for Community
Development, replied that the Commonwealth of Virginia adopts a Uniform Statewide
Building Code yearly based on a national model, adding that localities are required to
conform to the regulations as well. He also noted that one of the changes was an
increase in energy and weatherization efficiency inspections in new construction.
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Mr. Townsend explained that the minimum square foot requirements for
obtaining a building permit had been increased, as well as additional requirements for
carbon monoxide detectors for houses having indoor garages and open flame water
heaters or furnaces. He further indicated that the City of Salem, Roanoke County and
the City of Roanoke were adopting the building regulations simultaneously, adding that
on March 30, the three localities will be meeting jointly with contractors and architects
for the purpose of explaining the provisions, requirements and regulations to the Virginia
Uniform Statewide Building Code.
Following additional questions and/or comments by the Council Members,
Ordinance No. 39080-032111 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
PURCHASE/SALE OF PROPERTY-RECREATION: The City Manager
submitted a written communication recommending execution of Amendment NO.2 to
the Agreement for Purchase and Sale of Real Property with Scott and Ascension
Horchler to extend the timeframe of the real estate transaction on the Buena Vista
property.
I (For full text, see communication on file in the City Clerk's Office.)
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Council Member Lea offered the following ordinance:
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(#39081-032111) AN ORDINANCE authorizing the City Manager to execute an
amended sales agreement providing for a closing date for the conveyance of a 3.0 acre
portion of City-owned property, otherwise known as Buena Vista Center, bearing Official
Tax No. 4130501, to Scott and Ascension Horchler, upon certain terms and conditions;
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 594.)
Council Member Lea moved the adoption of Ordinance No. 39081-032111. The
motion was seconded by Council Member Bestpitch.
In response to a question by Council Member Ferris regarding the closing of the
Horchlers' primary residence in Midlothian, Virginia, R. Brian Townsend, the Assistant
City Manager of Community Development, explained that the extension request was
due to the inability of the Horchlers to obtain a contract on the sale of residence in
Midlothian, adding that the asking price to expedite the sale was reduced; and based
upon the current real estate market and the efforts by the Horchlers, the Administration
supports the request to extend the real estate transaction closing date on the Buena
Vista property to be within 30 days of the closing sale date of the Horchler property in
Midlothian, Virginia, or no later than June 30, 2011.
There being no further questions and/or comments by the Council Members,
Ordinance No. 39081-032111 was adopted by the following vote:
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AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
COMMENTS BY CITY MANAGER:
The City Manager shared an update on the budget process, reporting that a staff
will brief the Council during the 9:00 a.m. informal session on Monday, April 4, with the
recommended budget being presented at its April 18 regular session for referral to
Budget Study scheduled to be held on Thursday, May 5 at 8:30 a.m., in the EOC
Conference Room; and thereafter, a public hearing to receive citizen comments on the
proposed budget will be held on Thursday, April 28. He encouraged citizens to review
the proposed budget and provide the Council feedback at the public hearing.
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Mr. Morrill also announced that the Leadership College was currently underway
with 28 participants, noting that sessions were being held on Tuesday evenings at
6:00 p.m., from March 15 through May 10.
DIRECTOR OF FINANCE:
INSURANCE: The Director of Finance submitted a written communication
recommending authorization to execute an agreement to indemnify and hold harmless
the Virginia Employment Commission against third party claims from the City's access
to its information system.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#39082-032111) A RESOLUTION authorizing the waiver of the City's sovereign
immunity in connection with the City's use of the Virginia Employment Commission's
(VEC) electronic information system by the City's Department of Billings and
Collections, and authorizing execution of an agreement with the VEC, as well as annual
renewals of such agreement, in connection with such use of its electronic information
system.
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(For full text of resolution, see Resolution Book No. 74, page 595.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39082-032111. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
TAXES: The Director of Finance submitted a written report recommending
establishment of the percentage reduction for personal property tax relief for the 2011
tax year.
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#39083-032111) A RESOLUTION setting the allocation percentage for personal
property tax relief in the City of Roanoke for the 2011 tax year.
I (For full text of resolution, see Resolution Book No. 74, page 595.)
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Council Member Rosen moved the adoption of Resolution No. 39083-032111. I
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see copies of reports on file in the City Clerk's Office.)
Council Member Lea offered the following budget ordinance:
(#39084-032111) AN ORDINANCE to appropriate funding from the Federal
government and local match for various educational programs, amending and I
reordaining certain sections of the 2010-2011 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 597.)
Council Member Lea moved the adoption of Budget Ordinance No. 39084-
032111. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
CITY PROPERTY-SCHOOLS: The Roanoke City School Board submitted a
written report advising that Huff Lane Elementary School is no longer needed for
educational purposes; and the City Manager submitted a written communication
recommending acceptance of the property.
(For full text, see copies of report and communication on file in the City Clerk's Office.) I
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Council Member Rosen offered the following resolution:
(#39085-032111) A RESOLUTION accepting the former Huff Lane Elementary
School from the School Board, which has advised that it is no longer needed for
educational purposes.
(For full text of resolution, see Resolution Book No. 74, page 598.)
Council Member Rosen moved the adoption of Resolution No. 39085-032111.
The motion was seconded by Vice-Mayor Trinkle and Council Member Lea.
Council Member Rosen mentioned that he had spent about six to eight months
working with David Carson, Chairman of the Roanoke City School Board, to determine
the best use for the Huff Lane property.
Council Member Rosen noted his attendance at about half a dozen
neighborhood meetings and had urged the residents to create a plan as to how to move
forward to build out Round Hill, to dispose of Huff Lane and to improve the park. He
asked for Council's concurrence in directing the City Manager to move forward in
putting the Huff Lane property on the market and to work with the neighborhood to
include the property in the neighborhood capital improvement plan, which improvements
to the park would provide enormous opportunities for neighborhood residents to voice
opinions with regard to the design of the park.
Council Member Ferris remarked that the neighborhood needed certainty as to
results, adding that he concurs in the motion made by Council Member Rosen to move
forward with the plan.
There being no additional questions and/or comments, Resolution No. 39085-
032111 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
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MOTIONS AND MISCELLANEOUS BUSINESS:
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INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
Council Member Rosen shared the challenges of re-purposing the Huff Lane
property. He noted that he has worked with the School Board and met with
neighborhoods to receive citizen input regarding the matter; and that the City should
move forward with identifying plans for said property.
Council Member Lea asked City Council to recognize Gloria Lindsay for her
efforts to help students receive scholarships to return to college in order to complete
their education. He also reported that the Lady Bulldogs of Addison Middle School had
recently won the Middle School Championship and completed the season
UNDEFEATED, as well as noting accomplishments of the Star City Recreation Club
basketball teams. In closing, he asked that the Council recognize the two teams on
their positive accomplishments and Ms. Lindsay at a future Council meeting.
Council Member Bestpitch cited a recent Roanoke Times op-ed by Barbara
Dalhouse about the SPCA and the euthanasia of animals for which appropriate homes
could not be found, and he encouraged citizens to spay or neuter their pets. He also
stated that the City Manager's op-ed in Sunday's Horizon Section of the Roanoke Times I
was very helpful in clarifying where the City was in the process of development for
Elmwood Park, and he again encouraged citizens' input on proposals as well as their
attendance at current events in Elmwood Park in order to see how the space was being
utilized. Additionally, he explained that since the Planning staff was working on major
revisions to the City of Roanoke Zoning Ordinance, the public hearing on the matter by
the City Planning Commission had been continued until its April meeting; and urged City
staff to publicize the process through MyRoanoke and Facebook while it was still in the
planning stage to invite citizen input.
In closing, Council Member Bestpitch remarked that the Virginia Commonwealth
University Basketball Team was participating in the NCAA Basketball Tournament and
was one of the "sweet sixteen teams" to be in the playoffs, and asked that the team be
invited to a future Council meeting for recognition of its efforts. Council Member Ferris
added that the Commonwealth of Virginia was indeed being well represented.
At 3:47 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal
Building.
At 4:45 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Bowers presiding and all Members of the Council in attendance, with the exception of
Council Member Price.
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COUNCIL: With respect to the Closed Meeting just concluded Council Member
Rosen moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
At 4:45 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m., in
the City Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E.
Ferris, Sherman P. Lea, Court G. Rosen, and Mayor David A. Bowers-5.
ABSENT: Council Member Anita J. Price-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT-SCHOOLS: The Mayor advised that Governor
Bob McDonnell and the State Board of Education announced on Thursday, January 13,
2011, that 728 schools and nine school divisions earned 2011 Virginia Index of
Performance Awards for advanced learning and achievement, noting that the incentive
program which was created by the Board of Education in 2007 recognizes schools and
divisions that achieve excellence goals and far exceed minimum state and federal
accountability standards.
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Mayor Bowers announced that Crystal Spring Elementary and Grandin Court
Elementary Schools were two of the 323 schools to earn the Board of Education I
Excellence Award, and Preston Park Elementary School was one of 289 schools that
earned the Board of Education Competence to Excellence Award for having met all
state and federal benchmarks for at least two consecutive years and for making
progress toward the goals of the Governor and the Board of Education.
In connection with the abovementioned awards, the Mayor recognized Kathy
Tate, Principal of Crystal Spring Elementary School, and Terri Pritchard, Principal of
Grandin Court Elementary School; and Eric Fisher, Principal of Preston Park
Elementary School.
NEIGHBORHOOD ORGANIZATIONS: Mayor Bowers recognized Roanoke's
First Youth Neighborhood Organization, under the leadership of Estelle McCadden,
President, Melrose-Rugby Neighborhood Forum.
PUBLIC HEARINGS:
STATE HIGHWAYS-EASEMENTS: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, March 21,2011, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke
to convey a portion of a parcel of City-owned property to the Virginia .Department of
Transportation (VDOT), designated as a portion of Official Tax Map No. 4250203,
consisting of 13,591 square feet, more or less, in order for the property to be used by I
VDOT as a right-of-way to support a VDOT improvement project at the intersection of
Riverland Road, Bennington Street, and Mount Pleasant Boulevard, S. E. The City also
proposes to convey (1) a permanent maintenance easement to VDOT across a portion
of Official Tax Map No. 4250203, of variable length and width totaling 9,851 square feet,
more or less, to permit future maintenance of proposed drainage improvements; (2) a
temporary construction easement to VDOT across a portion of. Official Tax Map No.
4250203, of variable length and width totaling 27,519 square feet, more or less, to
accommodate reconstruction of the entrances to Fire Station No. 11 on said parcel and
construction of drainage improvements; (3) permanent above ground and underground
utility easements to Appalachian Power Company, of variable length and width totaling
3,920 square feet, more or less, and Verizon, of variable length and width totaling
11,720 square feet, more or less, across portions of Official Tax Map No. 4250203, to
permit certain utility improvements, relocation and maintenance of certain facilities
owned by those companies; and (4) a temporary construction easement to VDOT
across a portion of Official Tax Map No. 4350701, of variable length and width totaling
8,306 square feet, more or less, to accommodate construction of the project, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, March 11,2011.
(See publisher's affidavit on file in the City Clerk's Office.)
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The City Manager submitted a written communication recommending execution
of the necessary documents providing for conveyance of the City-owned property and
property interests to the Virginia Department of Transportation, upon certain terms and
conditions, subject to approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#39086-032111) AN ORDINANCE providing for conveyance of certain
City-owned property and property interests to the Virginia Department of Transportation
(VDOT) to support the Riverland Road/Bennington Street/Mount Pleasant Boulevard
Intersection Improvements Project ("Project"); authorizing the City Manager to execute
the necessary documents providing for the conveyance of the City-owned property and
property interests, upon certain terms and conditions; and dispensing with the second
reading of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 599.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 39086-032111. The
motion was seconded by Council Member Rosen.
The Mayor inquired if there were persons present wishing to speak on the matter;
there being none, he declared the public hearing closed.
Mark Jamison, Transportation Manager, shared information with regard to
various conceptual designs relating to the project, and he also gave an update on the
status of the project.
In response to inquires by Council Member Rosen regarding the project, Mr.
Jamison explained that the transfer of City-owned property to Virginia Department of
Transportation (VDOT) was for the purpose of creating a roundabout at the intersection
of Riverland Road, Bennington Street and Mount Pleasant Boulevard, S. E. In addition,
he emphasized that Fire Station No. 11 would not be affected by the improvements, and
construction will commence in the summer of 2012, with some utility relocations
beginning in June 2011. He pointed out that construction involving the greenway would
be performed at night; however, an acceptable surface would be put in place in order for
continual use of the greenway.
(See copies of conceptual designs on file in the City Clerk's Office.)
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Due to concerns expressed by residents in the Riverland Road/Bennington I
Street/Mount Pleasant Boulevard, S. E. neighborhood regarding construction of a
roundabout to improve traffic operations in the corridor at the intersection, Mayor
Bowers advised that he would be voting no in support of the project.
Following additional comments and responses to questions with regard to the
project, Ordinance No. 39086-032111 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen-5.
NAYS: Mayor Bowers-1.
(Council Member Price was absent.)
Vice-Mayor Trinkle offered the following ordinance:
(#39087-032111) AN ORDINANCE authorizing the conveyance of a permanent
above ground and underground utility easement, of variable length and width totaling
3,920 square feet, more or less, across City-owned property located on Bennington
Street, S. E., designated as Tax Map No. 4250203, to Appalachian Power Company,
upon certain terms and conditions; and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 601.)
I
Vice-Mayor Trinkle moved the adoption of Ordinance No. 39087-032111. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen-5.
NAYS: Mayor Bowers-1.
(Council Member Price was absent.)
Vice-Mayor Trinkle offered the following ordinance:
(#39088-032111) AN ORDINANCE authorizing the conveyance of a permanent
above ground and underground utility easement, of variable length and width totaling
11,720 square feet, more or less, across City-owned property located on Bennington
Street, S. E., designated as Tax Map No. 4250203, to Verizon Virginia, Inc. (a/k/a
Verizon), upon certain terms and conditions; and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 602.)
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Vice-Mayor Trinkle moved the adoption of Ordinance No. 39088-032111. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen-5.
NAYS: Mayor Bowers-1.
(Council Member Price was absent.)
OTHER BUSINESS:
COUNTRYSIDE: Christopher Chittum, Planning Administrator, shared
information pertaining to the proposed Countryside Master Plan, which identified
purposes for specific sections or zones of the property, including single-family dwellings
or townhouses; commercial urban agriculture, including a community farmer's market; a
neighborhood park; natural areas; greenways; feeder trails; commercial and
recreational development; and natural stormwater management. Mr. Chittum pointed
out that the proposed plan's development would be implemented in phases as City
funds permit as well as market conditions would allow. He also highlighted the following
information:
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Critical Design Principles
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. Efficient land use
. Preservation
. Residential diversity
. Well-designed and connected street system
. Integrated recreation facilities and civic spaces
. Small-scale commercial buildings
. Future neighborhood center
. Urban agriculture
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SinlIle-famlly .ncuor I"""""" Clw9lII<lglI
Noig_ COl)1mCt<iDl (r_J
~atfonAreas.
~I <_.liG"' -1JiDJ. inst>M;ono11
. R.-.tioo
Agticunure
g COnstructed natlafal oN41agrteuttura-
'.~;:~ ~rManogement
II RPl
New Street Conneclions.
Alloys
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448
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450
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454
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(For full text, see copy of the Countryside Master Plan on file in the City Clerk's Office.)
Mr. Chittum explained that, with the Council's approval, the proposed plan would
be presented to the City Planning Commission for its approval, with a recommendation
in June 2011 to the Council for the Countryside Master Plan to be included as a
component of Roanoke's 2001/2020 Comprehensive Plan. He indicated that following
the adoption of the Plan, City staff would also be instructed to identify potential public
investments, such as park or greenway development, to market each planning area as
a development opportunity and solicit for proposals, and to develop a process to
evaluate proposals for recommendation to City Council.
Valerie Garner appeared before the Council and expressed appreciation to City
staff and the Planning Commission for their efforts over the past six months. Following
her comments, she asked for consideration of the following items:
. The City Planning Commission agreed at its meeting to strike any leasing of the
designated green space for lease or future sale. The portion on Portland
designated for urban agriculture is an exception;
· Page 14 of the proposed Plan shows a good picture for passive natural area is
preferred with the anticipated greenway feeder trails. Page 15 showing
vineyards and orchards is not practical in the residential neighborhood;
456
. The neighborhood strongly recommends that the $1.5 million in the Parks and I
Recreation Master Plan be used for the "greening" of the Countryside property.
As the City"Planning Commission agreed, it would spru'ce up/clean up the
dilapidated look of the property since the golf course closed. .
. The neighborhood organization would like to be included on the evaluation team
as det~iled. on Page 25 of-the plan. One or two neighbors associated with their
particular area. ~
. Consider mowing the center portions of the 10th, 11th and 1ih fairway. The 50-
foot mowing around the homes stil.I leaves the unsightly middle. With the large
mowers already there, it would take little time and effort to finish up the center
portiorlS where residential homes reside.
. Ask that the cement barricades be removed from the cart paths. That would
leCive only the barricades at the entrance and pavilion. The barricades removed
on Mattaponi have not caused a problem.
(For full text, see copy of comments on file in the City Clerk's Office.)
Vice-Mayor Trinkle thanked the City Manager and the City Planning Gommission
for a job well done, and thereafter, inquired if the realtor contracted by the City had been I
involved in any discussions with regard to the use of the property and the land value;'
whereupon, Mr. Chittum said that there are two realtors serving as Il)embers on the City
Planning Commission, who have consurted with other realtors. The City Manager
interjected that the local realtors contacted were pleased with the work performed thus
far.
Vice-Mayor Trinkle asked about the use of cart paths for access to the
greenways and if impervious surfaces could be incorporated; whereupon, Mr. Chittum
deferred to t~e greenway people for response.
Council Member Bestpitch expressed his gratitude .for all of the hard work that
had gone into the project, adding that since the beginn1ng of discussions to acquire the
property at Countryside, the biggest concern was whether the property was to continue
as a golf course, and if not, no development would occur that could jeopardize the value
of the property in said area, adding that the current plan does take property values into
consider~tion. He inquired if any of the neighborhood organizations or recreation clubs
had expressed an interest in using the former clubhouse for meeting space or
concessions for the athletic fields; whereupon, Mr. Chittum confirmed that there had
been interest expressed in using the available space in the former clubhouse as well as
the tennis courts.
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Council Member Rosen referred to the community farmer's market that had been
mentioned during the presentation and asked how it would be established; whereupon,
Mr. Chittum explained that the person producing the food would be the responsible
party for the set up.
Council Member Rosen inquired about employment uses and orienting buildings
for offices and how such development would be accomplished; whereupon, Mr. Chittum
commented that the City was still evaluating all of its options.
Following lengthy discussion of the matter, Council Member Ferris offered a
motion to refer the proposed Countryside Master Plan to the City Administration and
City Planning Commission for finalization and for a recommendation to be brought back
to the Council. The motion was seconded by Council Member Rosen and adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for handling as he deems appropriate.
Amy Cosner, President, Dorchester Court Neighborhood Association, appeared
before the Council and commented on the disposition of the Huff Lane Park property.
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(See copy of comments on file in the City Clerk's Office.)
Robert Gravely appeared before the Council and made various comments about
the economy and lack of jobs for the citizens of Roanoke.
There being no further business, the Mayor declared the meeting adjourned at
8:40 p.m.
APPROVED
ATTEST:
/'m . hllJ)0-t0
Stephanie M. Moon, MMb . .
City Clerk
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
April 4, 2011
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, April 4,
2011, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Reaular Meetings, Code of the City of Roanoke (1979), as amended, pursuant
to Resolution No. 38872-070610 adopted by the Council on Tuesday, July 6,2010.
PRESENT: Council Members William D. Bestpitch, Rafael E. Ferris, Sherman P.
Lea (arrived late), Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A.
Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
At this point, Council Member Lea entered the meeting (9:02 a.m.)
COUNCIL: A communication from Mayor Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Rosen and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
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COUNCIL: A communication from Council Member Anita J. Price, Chair, City
Council Personnel Committee, requesting that Council convene in a Closed Meeting to
discuss the mid-year performance of Council-Appointed Officers, pursuant to Section
2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Price moved that Council concur in her request to convene in
Closed Meeting as above described. The motion was seconded by Vice-Mayor Trinkle
and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
COUNCIL: A communication from the City Attorney requesting that Council
convene in a Closed Meeting to consult with legal counsel on a specific legal matter
requiring the provision of legal advice, pursuant to Section 2.2-3711 (A)(7), Code of
Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request from the City
Attorney to convene in Closed Meeting as above described. The motion was seconded
by Vice-Mayor Trinkle and Council Member Rosen and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
NONE.
BRIEFINGS:
Budaet -Financial Plannina FY12:
Amelia Merchant, Director of Management and Budget highlighted the following
information regarding the FY 2012 Budget Development:
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Agenda
. Capital Improvement Program
. The Price of Government
. Revenue Projection Changes
. Use of Revenue Growth
. Revenue History
. Historical Reductions to Balance the Budget
. Expenditure Focus Areas
. Reserved Allocations
. Priority Allocations
. Allocation and Offer Summary
. Priority Status Updat~s
. Priority Summary
. Revenue Adjustments/Enhanc:::ements
. Next Steps
Capital Il11prpvern~nt Program
· Maintain Current CaRital As?ets
· Infrastructure Investment for Livability and Economic Development
,'. 'n ',., .,,',
· Bridge Renovatior/Replacf}ment
· Curb, Gutter and S!d~walk
· ~treetscape Projects
· Stormwater Improvem!3nts
· Civic Center
· School Maintenance
· Targeted Livability Investments
· Parks and Recreation Master Plan
· Libraries
Investments made within parameters of debt limitations
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Planned Bond Issuance
Prolect
2012
2013
2015
2016 ~
Total
2014
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!P&R Master Plan 1.250.000 1,500,000 1,500,000 1.500.000 5,750,000 I
iP&R Master Plan - Countryside 1.500,000
IDigital Rado 2.000.000 2,110,000' 4.110.000
[Bri~e Renovation 1.030.000 1,100,000 2.800.000 2,600,000 7.530.000
i Storm Drains 1,120.000 1,120,000 1.120,000 1,120,000 1,120,000 5.600.000
~ry Master Plan 2,750,000 800.000 10.445,000 13,995,000
IStre.t Scapes 400.000 500,000 900,000
~'NOOd Park Improvements 1.900.000 2,800,000 4,700,000
ICilJic Center 750,000'r 1,000,000 1,500,000 I 1,500,000 1.500,000 6,250,000
Subtotal 6.400.000 8,880,000 10.170.000 r . 7.720.000 17.165.000 48.835.000
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i FY 2011-2015 CIP 11.308,000 14.942,000 15,750,000 I 0 0 53.921.925
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! Reduction in Planned
Debt Issuance 4,908,000 6.062.000 5.580.000 N/A N/A
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~y: Public Schools 1.900.000 2,000,000 5.000.000 I 5.000,000 I 5,000,000 I 18,900,000 I
5
Ratio of Debt Service to General and School Fund
Expenditures (10%)
Total Debt Service as % of Total Expenditures
Reflects Planned Future Debt Issuance
12.0%
8.1%
__J5%
10.0%
9.9%
9.8%
10.0%
8.9%
8.8%
8.6%
8.0%
6.0%
4.0%
2.0%
0.0%
2010 2011
2012 2013 2014 2015 2016 2017 2018 2019
The goal is to remain below the 10% line. This limit is the most constraining to
our debt issuance for FY12 and FY13 due to contracting budget expenditures.
6
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FY 2012 Capital Projects
(Cash & Debt Funded)
Project Recommended Previously Planned
'Funded through Excess Debt funding
Digital Radio Conversion $2,000,000 $4,108,000
Schods 1,900,000
Parks and Recreation Master Plan 2,700,000
Parks and Recreation Master Plan - Countryside 1,500,000 1,500,000
Stormwater Improvements 1,120,000
Stormwater ManagemenVNPDES 49,820 49,820
Bridge Renovation 1,030,000
Curb. Gutter and Sidewalks 1,000,000
Civic Center 750,000
Bridge Maintenance 500,000 500,000
Elmwood Improvements/Performance Area A&E '300,000 1,200,000
Library Master Plan 800,000
VDOT Matching Funds 251,800 251,800
Greenways Matching Funds 200,000 200,000
Center in the Square '300,000 '300,000
YMCA 200,000 200,000
Science Museum '10q,000 '100,000
Harrison Museum '100,000 '100,000
TOTALS $10,301,620 $13,009,620
Additional Uses of Excess Debt
Funding
Deer Culling $ 75,000
Grant Cash Match 200,000
Capital Project Contingency 351,608
Total Additional Uses $626,608
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!~7' . ~
Elmwood has evolved over time
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The City Manager advised that the intention is to improve Elmwood Park and use
it for all festivals, etc., but also to be an active park for the community when festivals are
not taking place.
Vice-Mayor Trinkle commended the City Manager on his summarization of the
Elmwood Park project and expressed that $300,000.00 was a good number to begin the
long process to improve the park.
At this point, Vice-Mayor Trinkle left the meeting (9:45 a.m.)
The City Manager advised that funds could be appropriated prior to the issuance
of debt so that the project can begin as soon as it's ready.
Council Member Lea advised that some residents simply do not come to the park
and the City must work to make it a community venue. He urged the City Manager to
pay close attention to the marketing of the park to engage all r~sidents.
After further dialogue with regard to the Elmwood Park project; the Mayor
advised that citizens may comment on budget matters at the April 28th budget public
hearing and Council was of the consensus to move forward with the project.
At 12:05 p.m., the meeting was recessed.
At 12:20 p.m., Vice-Mayor Trinkle reentered the meeting.
464
At 12:25 p.m., the meeting was reconvened, with Mayor Bowers presiding and all I
Members of the Council in attendance.
The City Manager continued with the presentation:
The Price of Government is $256,813,000
I I FY11 FY12 .1 l
i I I Adopted Estimate Change % Change
IGeneral Property Taxes I 10.1,962,0.0.0. 1D1,497,~ (465.0.0.0.) -0.5%1
rather Local Taxes I
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! Sales 17.995,0.0.0. 18.515.0.0.0. 520..0.0.0. 2.9%1
I ~pared Food & Be\erage i 15.341,0.0.0. 16.335.0.0.0. 994.0D~ __ 65%1
r- Business License 12.0.86,0.0.0. 11.910..0.0.0. (176.0.0.0.) - -1.5%1
~ ~y 9.379,DDD 9.503.DDD 124.0.0.0. 1.3%i
, Telecommunications 7.295.DDD 7.682,0.0.0. I 387.0.0.0. 5.3%1
I Transient Occupancy_ ----1.521.0.0.0. 2.824.~1 30.3,0.0.0. I 12.0.%1
i Bank Stock 80.0.,0.0.0. 1.20.0..0.0.0. 400,0.0.0.1 50.0%1
! Other Local Taxes I 6.211,0.0.0. 5.982.0.0.0. (229,0.0.0.), I -3.7%1
'Total Other Local Taxes 71.628.0.0.0. 73.951.0.0.0. 2.323,0.0.0. 3.2%i
,
IPermits Fees & Licenses 1,0.38.0.0.0. 1,0.53.0.0.0. 15.0.0.0. 1.4%1
!Fines and Forfeitures 1.60.6.0.0.0. 1.507.0.0.0. (99.DDD) -6.2%1
,
~ergo\emmental I
I Noncategorical 7.858.0.0.0. 7,944,0.0.0. 86,0.0.0. 1.1%1
! Shared 8.565.0.0.0. 8,631.0.0.0. 68,0.0.0. , 0.8%1
! Welfare 30.,484.0.0.0. 32.568.0.0.0. 2.0.84,0.0.0. 6.8%1
: Other Categorical 19,498,0.0.0. 19,223.0.0.0. I (275.0.0.0.)1 -1.4%1
~govemmental 66,40.5.0.0.0. 68.386.0.0.0. 1,961,DDD I 3.0%1
'Charges for Se,.,,;ces 10.,0.24,0.0.0. 9.7D~~ _(316.0.0.0.)1 -3.2% 1
Other 70.0.,0.0.0. 731,0.0.0. 31.0.0.0. 1 __ 4.4%1
c:::r= I 253.363,0.0.0. I I 256,813,0.0.0. ! I 3,450,0.0.0. It-1.4% i
I Total General Fund Revenues
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21
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Revenue Projection Changes Since 3/7/11
B FY12 FY12 Il ChanH
Estimate Estimate -\_ .~ince
317111 4/4/11 i I 317111
iGeneral Property Taxes 10.1.493,0.0.0. 10.1,497.0.0.0. 4,0.0.0.
,
:Other Local Taxes
, Sales 18.367,0.0.0. 18.515.0.0.0. 1..~
~ ~pared Food & Beverage 16.0.96,0.0.0. 16,335,0.0.0. 239,0.0.0.
, Bank Stock 800.,0.0.0. 1,20.0.,0.0.0. 40.0.,0.0.0.
I Other Local Taxes 37,811,0.0.0. 37,90.1,0.0.0. 90.,0.0.0.
ITotal Other Local Taxes 73,0.74,0.0.0. , 73,951,0.0.0. 877,0.0.0.
~ergovemmental
Noncategorical 7,777.0.0.0. 7.944,0.0.0. 167.0.0.0.
I Shared 8.865.0.0.0. 8,631,0.0.0. (234.0.0.0.)
I Welfare 33.255.0.0.0. 32.568.0.0.0. (687.0.0.0.)
! Other Categorical 19.192.0.0.0. 19.223,0.0.0. 31.0.0.0.
iTotallntergovernmental 69,0.89.0.0.0. 68,366,0.0.0. (723.0.0.0.)
'Permits Fees & Licenses 956.0.0.0. 1,0.53.0.0.0. 97,0.0.0.
: Charges for Se,.,,;ces 9.542,0.0.0. 9.70.8,0.0.0. 166,0.0.0.
lather 2.250,0.0.0. 2.238.0.0.0. (12,0.0.0.)
1 '
iTotal General Fund Revenues
I
256,404,0.0.0. I 256,813,0.0.0.
I !
40.9,0.0.0. I
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22
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Use of Revenue Growth
Revenue Growth $ 3,450,000
Dedicated Social Services Revenue (2,084,000)
Subtotal 1,366,000
School Share (Local Tax Revenue) (929,200)
Retirement, Medical and Dental Cost (1,768,263)
Increases
($ 839,063)
*No real estate or other local tax rate increases
23
465
Sherman Stovall, Assistant City Manager for Operations, noted that slide 23
displayed the use of the revenue growth and the increases leaving the City at a deficit of
$839,063.00.
Projected Revenue Still Below
Peak Years
265
III
c:
o
~ 260
:i:
. Actual
255
. Adopted Without Meals
Tax
250
-
245
iii Proposed Without Meals
Tax and Incremental
Social Services Revenue
240
FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012
24
466
Historical Reductions to Balance
the Budget
I
.~
:!
$10
$9
$8
$7
$6
$5
$4
$3
$2
$1
$0
FY 2007 FY 2008 FY2009 FY 2010 FY 2011
Includes FTE reductions of 188 since FY 2007.
25
Difficult Measures to Balance the
Budget
I
. General building maintenance, capital building maintenance
. Technology Capital
. Vehicular equipment replacement
. GRTC Subsidy
. Street sweeping activities, street paving, loose leaf collection, mowing
frequency, bulk/brush collection frequency
. Parks and Recreation horticulture and beautification, athletic field and park
mowing, urban forestry, Youth Services, fitness centers, aquatic facility
operations
. Police Cadet Program, Mounted Patrol, administrative positions
. Virginia Juvenile Community Crime Control Act (VJCCCA) - Crisis
Intervention program
. Library branch operating hours, collection materials, library programs,
technology, magazines and newspapers, bookmobile service
. Neighborhood Improvement Grants, Citizen Service desk
. Employee programs, ICMA Savings Plan Match, tuition reimbursement
. Contributions, Sponsorships and Memberships
26
Council Member Bestpitch inquired as to the variation of the adopted budget and
the actual budget; whereupon, the Director of Finance indicated that the actual budget
should meet or exceed the adopted budget because several local taxes were exceeding
the estimates.
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467
Council Member Lea suggested that raises or bonuses for City employees be
considered; whereupon, the City Manager advised that it was appropriate to issue a
one-time increase across the board to the front line employees and he would attempt to
find it within the budget. He also mentioned that the City schools were issuing a bonus
of $1,500.00 for teachers and $800.00 for staff, and unfortunately, the City was not
eligible to receive said bonus amounts because the School Division was using federal
funds.
Council Member Ferris suggested that total mandates from the State be
presented at the Budget Study on Thursday, May 5.
Balancing Challenges
Non-Discretionary
· Retirement Contribution
· Medical, Dental Employer Contributions
· Cost Increases (Utilities, Fuel)
Focus Areas
· Fleet Replacement
· Capital Building Maintenance
· Technology Enhancements/lnfrastructure
· Employee Compensation and Benefits
· Select Program Enhancements/Restorations
27
468
Organization-Wide Expenses
I
Transfer to Debt Service $15,517,815
Personnel Lapse (Salary, (2,052,246)
FICA, Retirement)
Budget Contingency 1,211,927
Other (Medical, Dental, W/C, 4,056,739
Misc Contingencies, Budget
Stabilization, Risk
Management Reserve)
Budgeting for Outcomes 775,329
Contingency
28
Priority Allocations
I
Good
Government
$15,280,920
6%
Infrastructure
$24,825,001
11%
Education
$77,136,176
33%
Safety
$60.575.424
26%
29
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469
Allocation and Offer Summary
Round 1 Round 1 Variance Round 2 Round 2 Variance
Allocation Total Offers Allocation Adjusted
Offers
Economy $ 3,356,169 $ 3,474,077 $ (117,908) $3,316,453 $ 3,386,452 $ (70,000)
Education 77,023,406 76,716,540 (306,866) 77,136,176 77,199,976 (63,800)
Good 15,097,108 15.787,356 (690,248) 15,280,920 15,298,485 (17,565)
Government
Human 40,160,274 45,098,250 (4,937,976) 41,648,343 42,318,410 (670,067)
Services
Infrastructure 25,088,727 32,798,013 (7,709,286) 24,825,001 26,726,115 (1,901,114)
Livability 14,329.536 16,681,801 (2,352,265) 14,521,119 16,403,029 (1,881,910)
Safety 60,161,082 61.626,551 (1,465,469) 60,575,424 60,796,903 (221,479)
TOTALS 235,216,302 252,182,588 ( 17,580,018) 237,303,436 242,129,370 (4,825.935)
''In
Council Member Ferris inquired if the City's medical and dental benefits were
self-insured and governed by the ERISA Program; whereupon, Andrea Trent, Assistant
Director of Finance, replied that the City was not governed by the ERISA Program and
the City was self-insured for the medical benefits, but not the dental portion.
Council Member Rosen asked if it was a good idea to price the health insurance
now that two competitive companies would exist within the City; whereupon, the City
Manager explained that the City contracts out to a third party to administer the plan, but
not the plan itself.
Ms. Merchant introduced the individual teams assigned to review each category
within the budget; and indicated that each Member of Council would receive a working
budget document addressing the detailed information for each offer submitted.
Mr. Stovall explained that the Greater Roanoke Transit Company subsidy has
been decreased from $1.4 million to $1.2 million by adjusting the levels of service. He
pointed out that an increase in subsidy of $600,000.00 in FY-2012 was anticipated due
to increases in insurance and fuel costs, and to keep the subsidy at the current level,
additional adjustments in services would need to be made, such as eliminating the 30-
minute intervals, operating solely on an every hour based system and discontinuing the
college express service from Ferrum and Roanoke COlleges and Hollins University.
470
In response to an inquiry about the number of passengers that would be affected
by the possible adjustment in bus services, Mr. Stovall advised that the adjustments
would affect approximately 1,000 bus riders per day.
In response to Vice-Mayor Trinkle's request for clarification about how costs are
incurred for Civic Center rental, Mr. Stovall advised that the costs were incurred when
the City sponsored an event for a non-profit organization.
Safety (continued)
Within Allocation Amount (continued)
Sheriff/Jail - $15,296,571
- Jail Operations - $12,187,365
- Sheriffs Office Operations - $2,811,471
- DARE Program - $297,735
Transportation - $2,489,227
- Traffic Signals - $673,762
- Signs & Pavement Markings - $659,476
- Street Lighting - $1,155,989
VJCCCA - $313,842
- Enhanced Community Services - $77,145
- Outreach Detention/Electronic Monitoring - $236,697
63
Council Member Ferris requested detailed information on the breakdown of the
Constitutional Officers' budget.
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471
Safety (continued)
Program Exoansions/Restorations - $106.000
. Transportation
- Traffic Signals - $25,000
- Signs and Pavement Markings - $81,000
Exceeds Prioritv Allocation Amount - $221.479
. Fire - Roanoke Emergency Medical Services (REMS) - $150,000
. Risk Management - Safety Specialist - $53,520
. Solid Waste - Environmental cleanup - $17,959
64
Mayor Bowers commented that it may cost the City in the long run to adjust risk
management services and encouraged the City Manager to take study the matter prior
to reducing services.
Council Member Rosen commented that the gap in the infrastructure category
concerned him and may hurt the City in the long run.
Priority Summary
Priority Round 2 Round 2 Variance
Allocation Adjusted Offers
Economy $ 3,316,453 $ 3,386,452 $ (70,000)
Education 77,136,176 77,199,976 (63,800)
Good Government 15,280,920 15,298,485 (17,565)
Human Services 41,648,343 42,318,410 (670,067)
Infrastructure 24,825,001 26,726,115 (1,901,114)
Livability 14,521,119 16,403,029 (1,881,910)
Safety 60,575,424 60,796,903 (221,479)
TOTALS 237,303,436 242,129,370 (4,825,935)
65
472
Revenue Adjustments/Enhancements
I
Fee Title Current Proposed Fee/Rate Incremental Description
Fee/Rate Revenue
Preliminary Building Plan N/A $10% of Building Permit Fee $4,000 Fee for plan
Review Fee review of projects
to be completed in
other jurisdictions
Campbell Garage - Long $45 $35 $15,700 Alignment of rate
Term Parking (Current
$35 Special
Rate)
Residential Parking Rate N/A Monthly Rates: $47,520 Establishment of a
Campbell Garage - $11.25 residential parking
Center in the Square Garage - rate
$17.50
Church Avenue Garage - $16.25
Elmwood Park Garage - $16.25
Gainsboro Garage - $11.25
Market Garage - $16.25
Tower Garage - $16.25
Warehouse Row Lot15
Market Lot - $17.00
Elmwood Lot - $12.50
Williamson Lot - $13.75
Higher Ed Center Lot - $11.25
66
Next Steps
I
· April 18 - Recommended Budget Presentation
· April 28 - Public Hearing
· May 5, 6 - Budget Study
· May 9 - Budget Adoption
67
(For full text, see presentation on file in the City Clerk's Office.)
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473
Mayor Bowers advised that Vice-Mayor Trinkle and Council Member Ferris would
be absent for the April 28 Budget Public Hearing, and Council Member Rosen would be
absent at the May 9 recessed meeting to adopt the Recommended Fiscal Year 2011-
2012 budget for the City of Roanoke. He expressed appreciation to City staff for an
informative presentation.
At 1 :01 p.m., Mayor Bowers declared the meeting in recess until 2:00 p.m., in the
Council Chamber for a Closed Meeting.
At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members William D. Bestpitch, Rafael E. Ferris, Sherman P.
Lea (arrived late), Anita J. Price, Court G. Rosen, David B. Trinkle and Mayor David A.
Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Reverend Thomas Bradley Smith, Jr., Senior
Pastor, Rosalind Hills Baptist Church.
The Mayor called for a Moment of Silence in recognition of the Anniversary of the
death of Dr. Martin Luther King, Jr.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
At this point, Council Member Lea entered the meeting (2:05 p.m.)
474
ACTS OF ACKNOWLEDGEMENTS-SCHOOLS: The Mayor recognized Kevin I
Taylor, a student at Roanoke Academy for Mathematics and Science (RAMS) as the
U. S. Department of Education Office for Civil Rights Poster Contest Winner. Mayor
Bowers stated that in December 2010, several employees from the Office for Civil
Rights saw the wonderful posters displayed in Jennifer A. Shamy, an art teacher's
classroom, while visiting RAMS and were impressed with Master Taylor's anti-bullying
poster "Ride the Elephant of Knowledge --- Crush Bullying Out!". He added that the
poster is currently framed and displayed in the U. S. Department of Education's Main
Office Building in Washington, D. C. Mayor Bowers presented Master Taylor with a
personal copy of the poster.
ACTS OF ACKNOWLEDGEMENT-SCHOOLS: The Mayor recognized Imani
McNeal, a third grader at Roanoke Academy Elementary School and Mariah Sellers, a
fifth grader as Fair Housing Poster Contest Winners.
PROCLAMATIONS-FAIR HOUSING: The Mayor declared the month of April
2011 as Fair Housing Month.
Mayor Bowers presented the proclamation to the City Manager.
(See copy of proclamation on file in the City Clerk's Office.)
I
PROCLAMATIONS-DISABILITIES: The Mayor declared the month of April 2011
as Autism Awareness Month.
Mayor Bowers presented the proclamation to Lavada Robertson, a
representative of Autism Speaks.
(See copy of proclamation on file in the City Clerk's Office.)
PROCLAMATION-PARLIAMENTARIANS: The Mayor declared the month of
April 2011 as Parliamentary Law Month. Mayor Bowers presented the proclamation to
Jennie Sue Murdock, President, Roanoke Valley Unit, National Association of
Parliamentarians.
(See copy of proclamation on file in the City Clerk's Office.)
PROCLAMATION-COUNCIL OF COMMUNITY SERVICES-VOLUNTEERISM:
The Mayor declared the week of April 10 - 16, 2011 as National Volunteer Week.
Mayor Bowers presented the proclamation to Allison Jorgensen, a representative of
Council of Community Services; and he also recognized Andrea Martin, City of
Roanoke Volunteer Coordinator.
(See copy of proclamation on file in the City Clerk's Office.)
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475
At this point, the Mayor recognized the Honorable Charles Dorsey, Judge,
Twenty-third Judicial Circuit, and the Honorable Octavia Johnson, Sheriff, for their
appearances in connection with Item 7.a.2, under Items Recommended for Action by
the City Manager with regard to the Public Service Work Program.
Without objection, Item 7.a.2., was moved forward and considered for aCtion by
the Council.
CITY CODE-CIRCUIT COURT-JAIL: The City Manager submitted a written
communication recommending an amendment of the City Code to repeal Section
1-15(b) in connection with the Public Service Work Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
(#39092-040411) AN ORDINANCE repealing Subsection (b) of Section 1-15,
Same--Supervision: prisoners to obey orders: forfeitures for refusal to work. etc.,
Chapter 1, General Provisions, of the Code of the City of Roanoke, to delete the
requirement that those who have custody of prisoners employed outside the City jail
take the oath required to be taken by police officers; and dispensing with the second
reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 605.)
Council Member Ferris moved the adoption of Ordinance No. 39092-040411.
The motion was seconded by Council Member Bestpitch.
Comments were made by Sheriff Octavia Johnson and Faye Gilchrist, Assistant
to the City Manager with regard to the program.
There being no additional comments by the Council, Ordinance No. 39092-
0404 t 1 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
476
Valerie Garner appeared before Council and expressed concern about the I
neighbors in Countryside Estates not being notified about an offer from Kissito Health
Care to develop some of the property in the neighborhood. She insisted that the City
Manager and members of the City Planning Commission be fully transparent with the
Countryside residents. In closing, Ms. Garner requested that the neighborhood have
representation on the evaluation team.
(For full text, see copy of comments on file in the City Clerk's Office.)
Tom Clarke, CEO, Kissito Health Care, appeared before Council and shared
information regarding a proposal for constructing an adult day care and senior center on
the Countryside property.
(See copy of documents on file in the City Clerk's Office.)
Council Member Rosen thought it would have been inappropriate to proceed with
an entity or developer until the Countryside Master Plan had been developed. He
further commented that the entire process was extraordinarily transparent and well
organized with eight advertised meetings. He added that there had been plenty of
opportunities for citizens to make recommendations on the appropriate use of the
property, but organizations and other entities should not provide input until completion
of the Master Plan.
Council Member Bestpitch pointed out that he had attended several of the
workshops regarding Countryside and what he had heard from City staff fit exactly with
his personal priorities on the process, adding that he believes the first thing to be done
is to identify the greenspace, parks and recreational areas, and thereafter, residential
areas and then commercial uses for the remaining portion. He remarked that until the
three areas have been identified, there would be no way of knowing if there would be
enough space for any particular proposal.
I
Following a lengthy discussion of the matter, the City Manager was instructed to
respond back to the Council with a status on the planning process for Countryside, and
in response to Mr. Clarke's comments.
(See email from the City Manager dated April 11, 2011 in response to Mr. Clarke's
comments on file in the City Clerk's Office; and a communication from the City
Manager dated April 15, 2011 regarding the status of the Countryside planning
process. )
Robert Gravely appeared before Council and spoke about unfair practices
towards him as a citizen and violation of his civil rights. He renewed his assertion that
the City owes him $7 Million as consolation for the loss of his employment with the City.
Evelyn Bethel appeared before Council and expressed commendation regarding I
the recognition of the City's youth, and for wanting to give City employees a bonus.
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477
Chris Kocher, Amanda Jennings, Tammy Javier, Lisa O'Neill, Jerry Polverno,
and Ray Williams appeared before Council and expressed their concerns about the
procedures of the Roanoke Center for Animal Control and Protection and their
interaction with the organization.
(See copies of documentation with regard to the Roanoke Pound (Regional Center for
Animal Control and Protection, and written remarks from Chris Kocher and Tammy
Javier on file in the City Clerk's Office.)
(See copy of email fromR.Brian Townsend, Assistant City Manager for
Community Development, with regard to the Regional Animal Control Center on
file in the City Clerk's Office.)
CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
ROANOKE PUBLIC LIBRARY BOARD: A communication from the City Clerk
advising of the resignation of Lauren D. Saunders as a member of the Roanoke Public
Library Board, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Rosen moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Vice-Mayor Trinkle adopted
by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
AUDITOR PUBLIC ACCOUNTS: A communication from Walter J. Kucharski,
Auditor of Public Accounts, Commonwealth of Virginia, with regard to the audit of the
Clerk of Circuit Court of the City of Roanoke for the 2010 calendar year, was before the
Council..
(See communication on file in the City Clerk's Office.)
478
Council Member Rosen moved that the communication be received and filed. I
The motion was seconded by Vice-Mayor Trinkle adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
OATH OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: Report of
qualification of Adam Boitnott as a member of the Parks and Recreation Advisory Board
for a three-year term of office ending March 31,2014, before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Rosen moved that the report of qualification be received and
filed. The motion was seconded by Vice-Mayor Trinkle adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
I
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ROANOKE REGIONAL AIRPORT COMMISSION-BUDGET: Jacqueline L.
Shuck, Executive Director, Roanoke Regional Airport, appeared before the Council and
presented the Roanoke Regional Airport Commission's Proposed 2011-2012 Operating
Budget and Proposed Capital Expenditures.
(For full text, see copies of remarks and proposed budget/capital expenditures on file in
the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#39089-040411) A RESOLUTION approving the Roanoke Regional Airport
Commission's 2011-2012 proposed operating and capital budget upon certain terms
and conditions.
(For full text of resolution, see Resolution Book No. 74, page 603.)
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479
Vice-Mayor Trinkle moved the adoption of Resolution No. 39089-040411. The
motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Mayor
Bowers- 7.
NAYS: None-O.
BUDGET-ROANOKE VALLEY RESOURCE AUTHORITY: Daniel D. Miles,
Chief Executive, Roanoke Valley Resource Authority, appeared before the Council and
presented the proposed 2011-2012 Annual Budget.
(For full text, see copies of the report and proposed FY2011-12 Budget on file in the
City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#39090-040411) A RESOLUTION approving the annual budget of the Roanoke
Valley Resource Authority for Fiscal Year 2011-2012, upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 74, page 603.)
Council Member Bestpitch moved the adoption of Resolution No. 39090-040411.
The motion was seconded by Council Member Rosen.
Council Member Price asked for additional information with regard to the mulch
program; whereupon, Mr. Miles explained that untreated wood waste is grounded to
generate mulch suitable for replenishing naturalized areas, and is offered to the public
for free, but sold commercially to landscapers to refine for landscape use and to
companies for use in fire boilers.
Council Member Bestpitch pointed out that the budget revenue projections for
recycling had increased approximately $6,000.00 and asked about the increase. Mr.
Miles responded that the recyclable material was primarily ferrous metals in items
known as white goods such as appliances and water heaters, adding that the increase
in revenue was from said items.
Council Member Rosen asked if it would be better to increase the tipping fees
gradually based on the projection that reserve funds will be depleted at the end of the
year; whereupon, Mr. Miles explained that the bond debt should be retired in the
following year and the debt service will be eliminated; and the deficit in the operating
program will require a gradual increase over time.
480
Mayor Bowers inquired about the life span of the Smith Gap Landfill. Mr. Miles I
indicated that there is about 50 to 60 years of permanent capacity and it is anticipated
that this will be the last landfill needed for many years.
There being no additional questions and/or comments by the Council Members,
Resolution No. 39090-040411 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
ITEMS RECOMMENDED FOR ACTION:
STATE ASSETS: The City Manager submitted a written communication
recommending appropriation of funds for State Asset Sharing and Federal Forfeited
Property Sharing programs.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
I
(#39091-040411) AN ORDI NANCE to appropriate funding from the State Asset
Sharing Program, the Department of Justice Federal Asset Sharing Program, and the
Department of Treasury Federal Asset Sharing Program, for enhancing law
enforcement operations, amending and reordaining certain sections of the 2010-2011
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 604.)
Council Member Bestpitch moved the adoption of Ordinance No. 39091-
040411.The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
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481
COMMENTS BY CITY MANAGER:
The City Manager encouraged citizens to participate in the community
celebration of Earth Day in the Grandin Village neighborhood on Saturday, April 23,
from 11 :00 a.m. - 3:00 p.m., in the block between Roanoke Food Co-Op and Too Many
Books. He mentioned that the event was free and would include kids' activities,
interactive displays from eco-conscious businesses, and music. In addition, local
farmers and food vendors would be stationed inside Roanoke Natural Foods Co-Op so
patrons could taste local foods. He pointed out that exhibitors stationed outside would
include the Kiwanis Club, Pathfinders for Greenways, the Citizens for Clean and Green
Committee, Roanoke City Parks & Recreation, Roanoke Public Libraries, Clean Valley
Council, Friends of the Blue Ridge Parkway, Valley Beautiful, Roanoke Ride Solutions,
Roanoke Valley Cool Cities, and many more.
Mr. Morrill reminded the public that brush collection occurs on their regular trash
collection day during the same week that paper recycling is collected; and that any
brush placed in paper yard waste bags or plastic bags is considered bulk and will be
collected on bulk week, which is the same week that bottle and cans are collected. In
addition, he reminded citizens that the 2011 Recycling Calendar with dates for collection
of bulk, brush, and recycling was posted on the City's website at www.roanokeva.gov
under "Read About."
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted the February 2011
Financial Report.
(For full text, see Financial Report on file in the City Clerk's Office.)
Ms. Shawver gave a brief commentary with regard to the February Financial
report and highlighted the City's financial results for the first eight months of this fiscal
year as following:
FY11 General Fun Overview
. Revenues declined 2% in FY10
. FY11 adopted budget 1.4% lower than FY10 adopted
· Revenue through February increased 2.6% from FY10
· Expenditures through February down 3.8% from FY10
. Performance fairly consistent at mid year
. Most local taxes have increased
· Performance is viewed with cautious optimism - unemployment remains
fairly high; economic challenges remain
482
Sales Tax Steadily Improving Each Month This Year
. FY11 Revenue Estimate $17.995 Million
(Revenue 2.8% over last year and 3.2% higher than YTD budget.
This is a fifth consecutive month of growth. The YTD growth and
improvement over budget has improved every month of the fiscal
year. The Franklin Road Wal-Mart closed in late January which will
negatively impact sales tax the balance of the fiscal year. Growth
of 2% for the year is expected at a minimum.)
Personal Property Tax
. Personal Property Tax Revenue Estimate $16.884 Million
(The third largest tax - billed April 15, due May 31)
Meal Tax Continues Strong Performance
. FY11 revenue estimate $15.341 Million
(When adjusted for the tax rate change, revenue increased 2.5% from
FY10 and is 3.0% over budget)
BPOL (Business and Professional Occupational License Tax)
. FY11 Revenue Estimate $11.695 Million (tax due was March 1st)
(Revenues are 2.7% below last year with 92% of budget collected.
Current expectations are for BPOL to decrease in the range of 3 to 4%
compared to the prior year and to fall short of budget by 4% or
$450,000.00 - $500,000.00.)
Telecommunications Tax Exceeding Budget and Prior Year
. Telecommunications Tax Revenue Estimate $7.295 Million
(Telecommunications tax revenue is 4.4% over budget and has increased
5.9% since FY10. A refund in FY10 negatively impacted that year and
yields a favorable FY11 performance.)
Lodging Tax Exceeding Budget and Prior Year
. Transient Occupancy Tax Revenue Estimate $2.521 Million
(Lodging tax revenue is 11.2% over budget and has increased 7.1 % since
FY10. Collections of past due amounts skew the performance of this
which will settle at a moderate growth level by the end of the fiscal year.)
Cigarette Tax Below Prior Year But Above Budget Has Improved Significantly in
January and February
. Cigarette Tax Revenue Estimate $2.393 Million
(Cigarette tax revenue has decreased 3.9% since FY10 but is now 2.1 %
over budget. This tax would meet its budget based on the past two
months of strong performance, but March appears again to be weak. A
$100,000.00 shortfall is currently expected.)
Admissions Tax Below Prior Year and Below Budget
. Admissions Tax Revenue Estimate $0.438 Million
(Admissions tax revenue has decreased 2.3% since FY10 and is 5.7%
below an optimistic budget. Revenues are currently expected to fall
slightly short of budget.)
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I
Funding From the Commonwealth 26% of Budget
. Budget revenues down nearly $3 Million or 4.2% from FY10
(1) Non-categorical is negative in FY11 as a result of Aid to the
Commonwealth paid that exceeds revenue from the Commonwealth
in this category. The Aid to Commonwealth of $1.5 million is the
City's share of the $60 million in cuts to localities.
(2) Also, though funding of Social Services has increased, the local share
burden creates net cost to the City of $500,000.00 to $700,000.00
depending upon local share requirement. This leads to the negative
trend indicator.
Other Local Revenues
. All other revenues comprise 5% budget and performing as expected
(Rental income is down as expected due to sale of Commonwealth
Building. Decreased revenues from housing of prisoners and EMS billings
negatively impact Charges for Services. Closure of Airport Fire Station
eliminated billing to Airport for Fire Service, impacting Internal Services
Category.
Personnel (Salary/Benefit) Lapse Performing Ahead of Target
. Fiscal year savings projected to exceed $1.7 million budget by $1 million
Public Safety Overtime and Fire/EMS Part-time Above Target
. Expenses $25,800.00 above target
Workers' Compensation Expenses Above Target
· Expenses $122,200.00 above target
Comprehensive Services Act Expenses Below Target
. February year-to-date expenses are $301,000.00 below target.
(Based on approved services, expenditures could exceed budget by
$900,000.00, with a local share cost of approximately $300,000.00.)
Residential Juvenile Detention Expenses Below Target
. Residential Juvenile Detention Expenses Below Target
Expenses $348,400.00 below target
Solid Waste Tipping Fees Below Target
. Expenses $183,300.00 below target
Motor Fuel Expenses Below Target
. Expenses $61,100.00 below target
Civic Facilities Fund - Comparative Statement of Revenues and Expenses for
the Eight Months ending February 28th
Parking Fund - Comparative Statement of Revenues and Expenses for the Eight
Months ending February 28th
Pension Plan Trust (Pension Plan assumed rate of return is 7.75%)
Unemployment Trends
(Roanoke unemployment better than national average but worse than
Commonwealth average. Unemployment trends are gradually improving at all
levels but remain well above longer term trends. A slight increase in
unemployment in January with employers shedding seasonal workers.)
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Ms. Shawver concluded by stating the following:
I
Performance as Expected Viewed with Precaution
. Revenues should exceed budget; most categories performing as expected
. Local taxes continue trend of improvement - notably, the sales tax
. Business licenses tax feel short of estimate and declined from prior year
. Key taxes due in next few months - real estate spring installment,
personal property, bank stock tax
. Expenditures, in the aggregate, are well-positioned to remain within
budget
. Expenditure savings sufficient to address identified expenditure issues
(For full text, see copies of February Financial Report and Financial Report for Eight
Months Ended February 28,2011.)
Following indepth discussion of the financial statements for the City of Roanoke,
the Mayor advised that the financial reports would be,received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND I
RESOLUTIONS:
TAXES-CITY MARKET: Council Member Rosen offered the following resolution
authorizing the City Manager to take any necessary actions and/or to execute any
necessary documents to facilitate obtaining certain financing, including Federal and/or
State Historic Tax Credits and/or Federal New Market Tax Credits, including, but not
limited to, guaranteeing, to the extent permitted by law, the payment and performance
by Market Building GP, LLC, Market Building Partners, LP, Market Tenant GP, LLC, and
Market Tenant, LP, of their respective obligations undertaken in obtaining such
financing for the Historic City Market Building Renovation and Repair Project, in order to
assist in the Project: '
(#39093-040411) A RESOLUTION authorizing the City Manager to take any
necessary actions and/or to execute any necessary documents to facilitate obtaining
certain financing, including Federal and/or State Historic Tax Credits and/or Federal
New Market TaxCredits, to assist in the Historic City Market Building Renovation and
Repair Project.
(For full text of resolution, see Resolution Book No. 74, page 606.)
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485
Council Member Rosen moved the adoption of Resolution No. 39093-040411.
The motion was seconded by Council Member Ferris.
The City Manager explained that the recommendation was part of the scheduled
plan for the City Market Building for a total cost of $7.9 million, with an excess of $4
million to be received from federal, state and new market tax credits which will provide
additional funding for furniture and equipment, improvements of the upstairs meeting
facility, provide a capital maintenance reserve and operating reserve.
Council Member Ferris inquired about a reimbursement to the City for
supervision of the remodeling of the building; whereupon, Mr. Morrill confirmed that the
City would receive $1.4 to $1.6 million as a developer's fee which would be paid out of
the tax credits.
Following questions and comments, Resolution No. 39093-040411 was adopted
by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
MOTIONS AND MISCELLANEOUS BUSINESS:
SCHOOLS-BUDGET: On behalf of the Joint Services Committee, Vice-Mayor
Trinkle shared information regarding revisions to the Roanoke City Public Schools
funding formula as follows:
Backqround
. Existing formula
o Complex; numerous deductions and additions
o No adopted policy
o Currently used only as funding floor
o Council's commitment to increase school funding by $2.5 million by FY13
exceeded at 3.0 million in FY11
. Goals
o Provide sufficient funding for schools
o Create formula for use without variation
o Provide School Board flexibility in funding educational priorities
o Simplify and improve transparency
o Policy adopted by City Council
o Implementation for FY12 budget year
486
. Current Formula for Adopted FY11 Budget - $75,257,289.00
o Note: Two cent additional funding for education ends June 30, 2012 I
. Proposed Formula for FY12 Budget (April 4, 2011) - $75,739,886.00
o Two cent additional funding for education ends June 30, 2012
Summary of Chanqes
. Simplified to eliminate all deductions except district taxes and performance
agreement obligations
. Single funding allocation to Schools - no separate payment by City for debt on
certain school capital projects
. Increased School Board flexibility as to operating versus capital funding
. Continued coordination of capital with easier budgeting for debt service
. Declining debt service obligations accrue to School Board, not City
(For full text, see copy of proposed revision to School Funding Formula on file in the
City Clerk's Office.)
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS
APPOINTED BY COUNCIL:
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Bestpitch moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public I
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
OATHS OF OFFICE-TOWING ADVISORY BOARD: The Mayor called attention
to the expiration of the three-year terms of office of John Blankenship and David
Spradlin as members of the Towing Advisory Board on October 31, 2010; whereupon,
he opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of Jeffrey Robertson
and Timothy Meadows.
There being no further nominations, Messrs. Robertson and Meadows were
appointed as members of the Towing Advisory Board for terms ending October 31,
2013, by the following vote:
FOR MESSRS. ROBERTSON AND MEADOWS: Council Members Bestpitch, I
Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7.
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487
OATHS OF OFFICE-ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor
called attention to a vacancy created by the resignation of Karena J. Clinton as a )
member of the Roanoke Neighborhood Advocates for a term of office ending June 30,
2012; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Braxton Naff.
There being no further nominations, Mr. Naff was appointed as a member of the
Roanoke Neighborhood Advocates to fill the unexpired term of Karena J. Clinton ending
June 30, 2012.
FOR MR. NAFF: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle,
and Mayor Bowers-7.
OATHS OF OFFICE-PERSONNEL AND EMPLOYMENT PRACTICES
COMMISSION: The Mayor called attention to a vacancy created by the resignation of
Martha P. Franklin as a City employee representative of the Personnel and Employment
Practices Commission ending June 30, 2011; whereupon, he opened the floor for
nominations.
Council Member Bestpitch placed in nomination the name of Meg Munton.
There being no further nominations, Ms. Munton was appointed as a City
employee representative of the Personnel and Employment Practices Commission to fill
the unexpired term of Martha P. Franklin ending June 30, 2011, by the following vote:
FOR MS. MUNTON: Council Members Bestpitch, Ferris, Lea, Price, Rosen,
Trinkle, and Mayor Bowers-7.
Council Member Bestpitch offered a motion that the City residency requirement
for Ms. Munton be waived in this instance. The motion was seconded by Council
Member Lea and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
VIRGINIA MUNICIPAL LEAGUE-COMMITTEES-COUNCIL: The Mayor advised
that there were upcoming vacancies on the 2011 VML Policy Committees, and opened
the floor nominations:
Council Member Bestpitch placed in nomination the following names:
488
Finance - Ann Shawver (Director of Finance) and Council Member Court Rosen I
Human Development and Education - Stephanie Moon (City Clerk) and Council
Member Anita Price
Economic Development - Council Member Court Rosen
General Laws - William Hackworth (City Attorney)
Environmental Quality - Christopher Blakeman (Environmental Administrator)
Transportation - Mark Jamison (Manager of Transportation)
There being no further nominations, the abovementioned individuals were
appointed to the VML Policy Committees by the following vote: Council Members
Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7.
SCHOOLS: The Mayor reiterated that two applications for appointment as
School Board Trustees were received in the City Clerk's Office prior to the March 10
deadline. The applications submitted were from the two incumbents - David B. Carson
and Lori Vaught. He advised that in lieu of public interviews of applicants, the
incumbents will make a presentation to the Council with regard to accomplishments by
the School Board during the 7:00 p.m. session on Monday, April 18, and the Council will
hold a public hearing at 7:00 p.m., or as soon as the matter may be heard, to receive
views of citizens regarding the two reappointments to the Roanoke City School Board,
commencing July 1,2011 and ending June 30, 2014.
There being no further business, Mayor Bowers declared the meeting adjourned
at 4:34 p.m.
I
APPROVED
ATTEST:
fitrLn,. ~
Stephanie M. Moon, ~
City Clerk
I'
David A. Bowers
Mayor
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489
ROANOKE CITY COUNCIL-REGULAR SESSION
April 18, 2011
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, April 18,
2011, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration. Article II, City Council, Section
2-15, Rules of Procedure, Rule 1, ReQular MeetinQs, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 38872-070610 adopted by the
Council on Tuesday, July 6, 2010.
PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price,
Court G. Rosen, David B. Trinkle, William D. Bestpitch (arrived late), and Mayor
David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Tina R. Cox, Pastor, Three Oak's
Fellowship United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
DRUGS: Kathy Graham-Sullivan, representative of Roanoke Area Youth
Substance Abuse Coalition (RA YSAC), appeared before the Council and shared
information about the Roanoke Area Youth Substance Abuse Coalition Prescription
Drug Take-Back Day events planned for April 30 from 10:00 a.m. - 2:00 p.m., at the
Roanoke Civic Center, Salem Police Department, Botetourt County (Daleville Kroger),
and Roanoke County (T anglewood Kroger).
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
490
MISCELLANEOUS: Chris Craft appeared before the Council and asked for I
assistance from the City with regard to unauthorized fishing in the East Gate
neighborhood. He mentioned expressing an interest to serve on various Council
appointed authorities, boards, commissions, and committees and had filed several
applications with the City Clerk's Office, and questioned whether his applications have
been considered by the Council; and he also indicated that toxic odors were being
smelled in his neighborhood.
SPORTS: Helen Davis appeared before the Council and reiterated her concern
regarding the unfair treatment of the Inner-City Youth Athletic Association, noting that
the Association had been charged by the City for its use of Washington Park. (The
matter was referred to the City Manager for investigation.)
COUNTRYSIDE: Michael Higgins appeared before the Council and stated that
he was very pleased and impressed with the positive spirit of the speakers who
appeared before the Council at a previous meeting regarding Countryside, and he was
also pleased with the commitment of the City to preserve the natural space around the
10th, 11th, and 1ih fairway. He expressed concern regarding the latest on-line update
that was published on April 14, mentioned that approximately 10 houses on Countryside
would remain in the proposed Master Plan, adding that the Association and residents of
Countryside had asked that the houses be removed.
Mr. Higgins pointed out that to leave the houses in the Master Plan would be a I
contradiction of Council's declared purpose to not devalue the existing homes, and
furthermore, the existing homeowners would have to go through .a neighbor's backyard
to access the greenspace. He also indicated that preserving the character of the
neighborhood had also been a big declaration and adding houses would create a block
similar to Dansbury.
(See copy of map distributed by Mr. Higgins on file in the City Clerk's Office.)
Council Member Ferris questioned if the referenced property was the area that
had been denoted on the map (Countryside Road) in response to Bullet No. Three
which was referenced in a report dated April 15, 2011 by the City Manager that had
been sent to the Council regarding changes to the Countryside Master Plan;
whereupon, Mr. Morrill remarked that it was not the same.
(See copy of Countryside Planning Process Status Report dated April 15, 2011 on file in
the City Clerk's Office.)
CITY EMPLOYEES: Robert Gravely appeared before the Council and
complained about the lack of wages for City employees.
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491
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Monday, March 7,
2011, were before the body.
(See Minutes on file in the City Clerk's Office.)
Elder Lea moved that Council dispense with the reading of the minutes and
approve as recorded. The motion was seconded by Council Member Ferris and Vice-
Mayor Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
I (Council Member Bestpitch was not present when the vote was recorded.)
WESTERN VIRGINIA WATER AUTHORITY: A communication from the City
Clerk advising of the resignation of Robert C. Lawson, Jr., as a member of the Western
Virginia Water Authority, effective June 30, 2011, was before the body.
I
(See communication on file in the City Clerk's Office.)
Elder Lea moved that the resignation be accepted and the communication be
received and filed. The motion was seconded by Council Member Ferris and Vice-
Mayor Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Bestpitch was not present when the vote was recorded.)
492
REGULAR AGENDA
I
BID OPENINGS:
CITY MARKET BUILDING: Pursuant to notice of advertisement to seek bids
from qualified bidders to enter into a Lease Extension Agreement with the City for an
existing lease of the historic City Market Building located at 32 Market Square, S. E., for
a period equal to the period from October 19, 2010 until a date approximately seven
days before the Premises is placed into service after being, which is to be determined,
and terminating at midnight on a date forty years from the extended commencement
date, with other terms of the existing lease dated October 19, 2010, to remain in full
force and effect.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor inquired if there were other bids to be offered. There being none, he
stated that the bidding was closed, and instructed the City Clerk to proceed with the
opening of the bids; whereupon, Ms. Moon opened and read aloud the sole bid received
from Market Building Partners, LP.
(See copy of bid on file in the City Clerk's Office.)
Council Member Rosen moved that the bid be referred to the City Manager for I
study, report and recommendation to the Council. The motion was seconded by Vice-
Mayor Trinkle and adopted.
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
SUSTAINABILlTY: Sean McGinnis, Director, Virginia Tech Green Engineering
Program, appeared before the Council and summarized a report detailing the
community energy and greenhouse gas (GHG) inventory for the City of Roanoke for the
Calendar Year 2009, and shared the following five steps of the program:
Conduct a baseline emissions inventory and forecast for a future year
Adopt an emissions reduction target for the forecast year
Develop a Local Government Action Plan that details the policies and
measures that the local government will take to reduce emissions to
achieve its reduction target
Implement policies and measures according to the Local Action Plan
Monitor and verify results
(See copy of presentation and remarks on file in the City Clerk's Office.)
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493
Ken Cronin, Director of General Services/Sustainability, appeared before the
Council and also shared that the Citizens for Clean and Green Committee was
sponsoring a number of programs and activities to draw citizens' attention to the
importance of reducing their carbon footprint, adding that these include a Facebook
page, a Green Academy, the Clean and Green Pledge, the Clean and Green website,
and participation in events like Earth Day. In closing, he mentioned a new home
weatherization program and explained how citizens would be able to take advantage of
it.
The Mayor expressed appreciation to Messrs. McGinnis and Cronin for their
remarks.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
Briefing with regard to the Recommended Fiscal Year 2011-2012 Budget was
held at the end of the 2:00 p.m. session. (See pages 496 - 507.)
ITEMS RECOMMENDED FOR ACTION:
STATE HIGHWAYS-The City Manager submitted a written communication
recommending adoption of a resolution to support participation in the Virginia
Department of Transportation's Revenue Sharing Program.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#39094-041811) A RESOLUTION supporting an application and authorizing the
City Manager to submit such application to the Virginia Department of Transportation
(VDOT) for funds from VDOT's Transportation Revenue Sharing Program in the amount
of $2,259,096.00, which will require a local match of $2,259,096.00, for the Route 605
(Old Mountain Road) over Tinker Creek - Bridge Replacement and Ninth Street Bridge
over the Roanoke River - Superstructure Replacement; and authorizing the execution
of the necessary documents, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 74, page 607.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39094-041811. The
motion was seconded by Council Member Rosen.
494
Mayor Bowers called attention to bridge realignment with Garden City.
I
No additional comments from the Council, Resolution No. 39094-041811 was
adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Bestpitch was not present when the vote was recorded.)
The City Manager submitted a written communication recommending
appropriation/transfer of funds in connection with the Berkley Road Bridge Renovation
Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following budget ordinance:
(#39095-041811) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation and to transfer funding from various bridge projects to the I
Berkley Road Bridge project amending and reordaining certain sections of the 2010-
2011 Capital Projects Fund Appropriations and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 608.)
Council Member Rosen moved the adoption of Budget Ordinance No. 39095-
041811. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bower-6.
NAYS: None-O.
(Council Member Bestpitch was not present when the vote was recorded.)
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495
COMMENTS BY CITY MANAGER:
The City Manager reported that improvements near the intersection at Thirlane
Road and Aviation Drive near the Roanoke Regional Airport were underway to simplify
access to the airport, provide access from the street from Sam's Club and Kroger
directly to Aviation Drive, and reduce some of the traffic demand on Hershberger Road.
He added that this was a joint effort funded by the Roanoke Regional Airport
Commission, the Virginia Department of Transportation, and the City of Roanoke.
Secondly, Mr. Morrill gave an update on the City's Eat for Education Campaign
stating that the campaign had been in place for nine months and meals tax revenues
continue to exceed budgeted estimates. He pointed out that the total money collected
for the two percent meals tax increase to date was $2,987,276.00. He reminded
citizens that the Council was scheduled to hold a public hearing on the proposed FY
2012 Budget for the City on Thursday, April 28 at 7:00 p.m., in Council Chamber and
encouraged them to review and give their feedback to City Council and the City
administration regarding the budget.
Finally, City Manager Morrill expressed appreciation to those City employees
who worked on Saturday in response to conditions caused by the severe rain event. He
noted the Swift Water Rescue Team was on call and also was a resource to nearby
localities affected by the storm, adding that over the next few days, staff would assess
the damage to roads, parks, and greenways"and begin cleanup in said areas.
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for the 2010-2011 Education Jobs Bill Grant;
and the Director of Finance submitted a written report recommending that Council
concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following budget ordinance:
(#39096-041811) AN ORDINANCE to appropriate funding from the Federal
government for educational programs, amending and reordaining certain sections of the
2010-2011 School Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 609.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 39096-041811.
The motion was seconded by Council Member Rosen.
496
Council Member Rosen asked for clarification about the purpose of the 2010-11 I
Education Jobs Bill grant; whereupon, Dr. Rita Bishop, Superintendent of Roanoke City
Public Schools, explained that the funds were stimulus money from the Federal
government based on Title I funding and unanticipated money granted in September
and would be used for the summer school program and school employee bonuses.
There being no additional questions and/or comments from the Council
Members, Budget Ordinance 39096-041811 was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
At 3:21 p.m., the Mayor declared the meeting in recess.
At this point, Council Member Bestpitch entered the meeting (3:35 p.m.)
At 3:36 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance.
Amelia Merchant, Director of Management and Budget, summarized the I
following proposed Fiscal Year 2011-2012 Recommended Budget:
FY 2011-2012 Budget
· Recommended budget is balanced and
meets Council priorities
· Budget Totals - $258,697,000
- Increase of $5,334,000 or 2.1 %
- Includes no increase in real estate or other local
tax rates
- Involves minimal impact to City workforce - only
as related to a discontinued state-funded program
2
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497
Difficult Measures to Balance the
Budget
General building maintenance, capital building maintenance
. Technology Capital
. Vehicular equipment replacement
. GRTC Subsidy
. Street sweeping activities, street paving, loose leaf collection, mowing
frequency, bulk/brush collection frequency
Parks and Recreation horticulture and beautification, athletic field and park
mowing, urban forestry, Youth Services, fitness centers, aquatic facility
operations
Police Cadet Program, Mounted Patrol, administrative positions
. Virginia Juvenile Community Crime Control Act (VJCCCA) - Crisis
Intervention program
. Library branch operating hours, collection materials, library programs,
technology, magazines and newspapers, bookmobile service
. Neighborhood Improvement Grants, Citizen Service desk
. Employee programs, ICMA Savings Plan Match, tuition reimbursement
. Contributions, Sponsorships and Memberships
4
Balancing Challenges
Non-Discretionary
Retirement Contribution
. Medical, Dental Employer Contributions
. Cost Increases (Utilities, Fuel)
Unfunded State/Federal Mandates
. Veterans Real Estate Tax Exemption
. Line of Duty Insurance Benefits
Reduced HB 599 Funding (reduction in funding)
. Signs and Pavement Markings
Focus Areas
Fleet Replacement
. Capital Building Maintenance
. Technology Enhancements/lnfrastructure
. Employee Compensation and Benefits
. Select Program Enhancements/Restorations
5
The Director of Finance sharing information highlighting the General Fund
Revenue Summary:
498
General Fund Revenue Summary
FY11 FY12
Adopted Recommended Dollar Percent
Category Budget Budget Increase Increase
Local Revenue $186,996,000 $191,014,000 4,018,000 2.1%
State Revenue 66,367,000 67,683,000 1,316,000 2.0%
Total Revenue $253,363,000 $258,697,000 $5,334,000 2.1%
6
Projected Revenue Growth (Decline)
FY 2012 Recommended Revenue Estimates
Compared to FY11 Adopted Estimates
FY11 FY12 $ %
Category Adopted RecommElnded Increasel Increasel
Budget Budget (Decrease) (Decrease)
Real Estate Tax $79,602,000 $79,586,000 ($ 16,000) 0.0%
Personal Property Tax 17,084,000 18,672,000 1,588,000 9.3%
Sales Tax 17,995,000 18,515,000 520,000 2.9%
Lodging Tax 2,521,000 2,878,000 357,000 14.2%
Prepared Food Tax 15,341,000 16,495,000 1,154,000 7.5%
Bank Stock Tax 800,000 1 ,400,000 600,000 75.0%
Telecommunications Tax 7,295,000 7,682,000 387,000 5.3%
Fines and Forfeitures 1,606,000 1,171,000 (435,000) (27.1%)
State & Federal Revenue 66,405,000 67,722,000 1,317,000 2.0%
Charges for Services 10,024,000 10,080,000 56,000 0.6%
Other Revenues 34,690,000 34,496,000 (194,000) (0.6%)
Total $253,363,000 $258,697,000 $ 5,334,000 2.1%
7
Mayor Bowers inquired if the figures above also reflected the adjustment for the
Roanoke City Pubic Schools; whereupon, Ms. Shawver replied in the affirmative.
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499
Projected State Revenue Increase
FY 2012 Recommended Revenue Estimates
Compared to FY11 Adopted Estimates
Category FY11 FY12 Increasel %
Adopted Recommended Decrease Increasel
Budget Budget Decrease
Noncategorical Aid $7,858,000 $7,944,000 $86,000 1.1%
Shared Expenses
(Constitutional Offices) 8,565,000 8,631,000 66,000 0.8%
Social Services 30,484,000 32,024,000 1,540,000 5.1%
Other Categorical Aid 19,460,000 19,084,000 (376,000) (1.9%)
Total State Revenue $66,367,000 $66,683,000 $1,316,000 2.0%
8
Council Member Bestpitch inquired if the total FY2012 Recommended Revenue
Estimates from the State should be $67,683,000.00 instead of $66,367,000.00 to equal
to an increase of $1,316,000.00; whereupon, the Director of Finance replied that the
amount was incorrect, and should indeed be $67,683,000.00.
Recommended Revision to
School Funding Policy
· Schools receive 40% of adjusted local taxes
· Only adjustments are district taxes and Council
approved performance agreements
· Single funding amount to Schools for operations,
capital and debt service
· Increased School Board flexibility for funding
allocation
· Continued coordination of capital; easier budgeting
for debt service
· Coordination of pay raises and benefits for City and
School employees
· Declining debt service obligations accrue to School
Board, not City
· Policy to be adopted by City Council
9
500
FY12 Recommended School Funding
An increase of $1.5 million (20/0) over FY11
Category
Recommended
Estimate
FY2012
$ 177,940,000
8,076,000
(4,712,857)
181,303,143
505,000
150,000
275,000
10,000
218,000
1,158,000
180,145,143
40.00%
72,058,057
4,712,857
$ 76,770,914
Local Tax Estimate
Personal Property Tax Relief Provided by Commonwealth
Less: 2 ~ of the 7 ~ for Prepared Food & Beverage Tax (100% goes to RCPS)
Total Revenue Subject to Sharing with Schools
Deduct Dedicated Taxes:
Service District Taxes - Downtown and Williamson Road Districts
Local Taxes Dedicated to Ivy Market Performance Agreement
Local Taxes Dedicated to Home Depot Performance Agreement
Local Taxes Dedicated to Maple Leaf Bakery Performance Agreement
Local T axes Dedicated to Cambria Suites Performance Agreement
Total Deductions
Adjusted Revenue Subject to Sharing with Schools
Percentage Allocated to Schools
Funding of Schools
Add: 2 ~ of the 7 ~ for Prepared Food & Beverage Tax (100% goes to RCPS)
Total School Funding
Note: Two cent additional funding for education ends after FY12,
10
Elder Lea asked if the City of Roanoke was funding the school system at a higher
level than other localities in the area; whereupon, Ms. Shawver advised that according
to last year's data, the City was highest amongst the Virginia First Cities in funding the
school systems.
Following clarification about funding for the schools, Ms. Merchant continued with
the presentation:
I
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501
Limited Revenues Available for
Allocation to Budget Priorities
Total General Fund Revenue Growth $ 5,334,000
Less: Dedicated Social Services Revenue (2,186,000)
Subtotal 3,148,000
Less: Revenue Growth Dedicated to (1,513,625)
Roanoke City Schools
Less: Retirement, Medical and Dental (1,768,263)
Cost Increases
Revenue Growth Available for ($ 133,888)
Allocation to Priorities
11
Organization-Wide Expenses
Transfer to Debt Service $15,517,815
Personnel Lapse (Salary, (1,812,526)
FICA, Retirement)
Budget Contingency 1,211,927
Other (Medical, Dental, W/C, 4,056,739
Misc Contingencies, Budget
Stabilization, Risk
Management Reserve)
TOTAL $18,973,955
12
Council Member Bestpitch asked if the $18,973,955.00 was subtracted prior to
consideration of the work submitted by the priority teams; whereupon, Ms. Merchant
replied in the affirmative. He further inquired about the breakdown of the Budget
Stabilization Reserve and asked how much the City was contributing. Ms. Merchant
replied that $250,000.00 is allocated to both the Budget Stabilization Reserve and Risk
Management Reserve.
502
Priority Allocations
I
Livability
$16.593.529
7%
Economy
$3,331,034
1%
I-Uman Services
$40,727,146
17%
I
/
Safety
$60,803,008
25%
I nfrastruct....e
$24.873.456
11%
'i
Education
$78.172.291
33%
13
Mayor Bowers asked for clarification as to the difference in the 40 percent
allocated for the school system and the 33 percent in the Education Category;
whereupon, Ms. Merchant indicated that the 40 percent of local taxes has been I
allocated for schools and 33 percent represents the total allocation of revenue after
organization-wide expenses have been subtracted. The City Manager interjected that
the 33 percent not only includes allocation for City schools, but additional ways to
support education in the community, such as the only new position in the budget is a
Librarian II that will focus on early childhood reading.
Education
Funded - $78,172.291
. Roanoke City Public Schools - $76,770,914
. Libraries - $1,320,395
- Community Information Centers - $946,959
- Library Early Literacy Services - $155,721
- Library Services K-12 - $134,612
- Lifelong Learning - $72,903
- Community Outreach - $10,200
. Roanoke Valley Sister Cities - $10,800
. Virginia Cooperative Extension - $32,000
. Virginia Western Community College - Scholarships and Capital
Support - $38,182
Program Exoansions/Restorations - $50.823
. Library Early Literacy Services - $50,823 for Librarian II to work with
pre-school children
15
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503
Council Member Ferris stated that previously the City's funding for Virginia
Cooperative Extension (VCE) for $63,800.00 was eliminated, and questioned the
$32,000.00 that had been added. Ms. Merchant explained that no components of the
VCE were eliminated; however, City staff did ask that the program be tailored to a
$32,000.00 level specific to the outcomes that had been identified for the education
priority.
Safety (continued)
Funded (continued)
. Fire (continued)
- Fire - Roanoke Emergency Medical Services (REMS) -
$150,000
- Emergency Management - $83,931
- Fire Prevention/Inspection/Investigation Division - $380,915
- Fire/EMS Support Services - $60,134
. General District Court - $20,653
. Juvenile and Domestic Relations Court Clerk - $22,401
. Magistrate's Office - $3,505
. Parks and Recreation - $172,850
- School Playground Safety and Maintenance - $128,850
- Carvins Cove & Coyner Springs Road Area Security - $44,000
18
Council Member Bestpitch asked for a breakdown of the $150,000.00 allocated
for Roanoke Emergency Medical Services. The City Manager advised that the matter
would be discussed at the May 5 Budget Study.
Vice-Mayor Trinkle inquired as to how long the City would have to maintain
school playground equipment; whereupon, Ms. Merchant advised that she was unsure
of the duration of that agreement, but the amount is billed back to the school system.
504
Recommended Fee* Adjustments
*No recommended increase in any local taxes
Fee Title Current Proposed Fee/Rate Incremental Description
Fee/Rate Revenue
Preliminary Building Plan N/A 50% of Building Permit Fee $4,000 Fee for plan
Review Fee for Other review
Jurisdictions
Campbell Garage - Long $45 $35 $15,700 Alignment of rate
Term Parking ( Current
$35 Special
Rate)
Residential Parking Rate N/A Monthly Rates: $47,520 Establishment of a
Campbell Garage - $11.25 residential parking
Center in the Square Garage - rate
$17.50
Church Avenue Garage - $16.25
Elmwood Park Garage - $16.25
Gainsboro Garage - $11.25
Market Garage - $16.25
Tower Garage - $16.25
Warehouse Row Lot15
Market Lot - $17.50
Elmwood Lot - $12.50
Williamson Lot - $13.75 42
Higher Ed Center Lot - $11.25
In response to an inquiry about the parking fees for residents, the Assistant City
Manager for Community Development explained that the residential fee introduces
monthly parking charges to downtown residents that choose to park in one of the City's
downtown garages or lots, adding that the resident would pay a 75 percent reduction of
the regular parking rate.
Following further dialogue about the residential rate, Ms. Merchant continued
with the briefing:
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505
Capital Improvement Program
FY 2012-2016
!ProJect
i :1
:Roanoke City Public Schools
P&R Master Plan
P&R Master Plan - Countryside
. Digital Radio
Bridge Renovation
2012 2013 . 2014
1,900,000 · 2.00~:OOO,000 I
-.- ._-_.~-- 1,250,0~_ 1,500.000
1,SOO,000 ,
2,000,000. 2,110,000',
1030000 1 100000
total~
2015 .
2016
5,000,000
1 ,SOO,~OO [
2 800 000',
5,000,000 .
1,500,000
18,900,000 ,
5,750.000 I
2 600 000
4,110,000 .
7 530 000 .
,Stonn Drains ---_._-- --- 1:120:000 1==p2O,000 1,120,000 1,120,000 ; 5,600,000
Library Master Plan .. __~,OOo.... 10,445,000'. 13,995,000
~-_.._~~- - 2,750,000 ' 800,000
Street Scapes 400,000 500,000 - 900,000 .
Elmwood Park Impro""ments 1 ,900,000 2,800,000 4,700,000
Ci\4c Center ---~---~---- 750,000 1,000,000 . 1,500.000 1,SOO.000 1,500,000 6,250.000 :
Total ---- ~_ -___8,300,00~..__.2~.88~ 15,170.000 12.720,000 22,165,000 67,735,000 .
----~ -- -
43
Ms. Merchant reminded the Council that the debt funded projects previously discussed
were approximately $7.6 million lower in terms of the Fiscal Year 2012-2014 planned
debt issuance previously adopted in the Fiscal Year 2011 budget.
In summary, she explained that cash and debt funded projects were $2.7 million
lower than previously planned in Fiscal year 2012.
Council Member Rosen suggested that upon completion of the five-year payment
commitments for the debt funded projects, that funding be used for the stormwater utility
project.
506
FY 2012 Capital Projects
(Cash & Debt Funded)
Project Recommended Previously Planned
*Funded through Excess Debt funding
Digital Radio Conversion $2,000,000 $4,108,000
Schools 1,900,000
Parks and Recreation Master Plan 2,700,000
Parks and Recreation Master Plan - Countryside 1,500,000 1,500,000
Stormwater Improvements 1,120,000
Stormwater ManagementlNPDES 49,820 49,820
Bridge Renovation 1,030,000
Curb, Gutter and Sidewalks 1,000,000
Civic Center Capital Maintenance 750,000
Bridge Maintenance 500.000 500,000
Elmwood Improvements/Performance Area ME *300.000 1,200,000
Library Master Plan 800,000
VDOT Matching Funds 251 ,800 251.800
Greenways Matching Funds 200,000 200,000
Center in the Square *300,000 *300,000
YMCA 200,000 200,000
Science Museum *100,000 *100,000
Harrison Museum *100,000 *100,000
TOTALS $10,301,620 $13,009,620
Additional Uses of Excess Debt
Funding
Deer Culling $ 75,000
Grant Cash Match 100,000
Capital Project Contingency 351,608
Total Additional Uses $526,608
45
I
44
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507
Budget Calendar
.Budaet Public Hearina
· April 28, 2011
· 7:00 p.m. Council Chamber
. Budaet Study
· May 5 and May 6, 2011 (If needed)
. Budaet Adoption
.May 9,2011
· 2:00 p.m. (Council Chamber)
46
(For full text, see presentation on file in the City Clerk's Office.).
Ms. Merchant expressed appreciation to the staffs of Management and Budget,
City Manager's Office, budget committee participants, priority team members and the
Department of Technology for their efforts and support to complete the 2011-2012
balanced budget.
In closing, the Council as a Whole expressed appreciation to the Director of
Management and Budget and Director of Finance, and agreed to notify the City
Manager regarding any aspects of the proposed budget they wish to discuss during the
Budget Study Sessions scheduled to be held on May 5 and 6.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CON~IDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
Council Member Price announced that Big Brothers/Big Sisters of Southwest
Virginia was selling Frisbees for a special "Start Something with a Toss" event on
Saturday, April 30 and encouraged citizens to support the event.
508
Vice-Mayor Trinkle commended those City employees for their work on Saturday, I
April 16 to help citizens during the rain storm; and he thanked the various organizations
for their support regarding the planned special events in the downtown area over the
weekend.
VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 5:02 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m., in
the City Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price
(arrived late), Court G. Rosen, David B. Trinkle, William D. Bestpitch, and Mayor
David A. Bowers- 7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M. I
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
At this point, Council Member Price entered the meeting (7:09 p.m.)
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT-SCHOOLS: Elder Lea offered the following
resolution paying tribute to the Lucy Addison Lady Bulldogs Basketball Team:
(#39097-041811) A RESOLUTION recognizing and commending the
outstanding performance of the 2010-2011 Lucy Addison Middle School Lady Bulldogs
Basketball Team.
(For full text of resolution, see Resolution Book No. 74, page 609.)
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509
Elder Lea moved the adoption of Resolution No. 39097-041811. The motion was
seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and
Mayor Bowers-7.
NAYS: None-O.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGMENT-SCHOOLS: The Mayor announced that on
Thursday, February 24, the Alliance for Excellence Program held its annual Scholarship
Breakfast at the Claude Moore Complex in downtown Roanoke; and that the following
individuals received scholarships: Crystal Basham, Mercedes Riley (Bridging the Gap);
Andre Tucker (Continental Societies, Inc.); Essence Andrews (Mr. and Mrs. Emmanuel
Payne); Irene Bethel (Roanoke Tribune); and Felicia Freeman (African American
Railroad Heritage). Mayor Bowers also recognized Dr. Gloria Lindsay, Alliance for
Excellence Program Coordinator, for her efforts and commitment to the program.
SCHOOLS: The Mayor announced that there are two upcoming vacancies on
the Roanoke City School Board for terms of three years, each, commencing July 1,
2011 and ending June 30, 2014. He stated that in lieu of public interviews of David B.
Carson and Lori Vaught for consideration of reappointments as School Board Trustees,
the Council has asked the incumbents to provide an overview of any accomplishments
by the Roanoke City Public Schools during their tenure on the School Board.
School Board Chair David Carson and Trustee Lori Vaught gave the following
overview in connection with the Roanoke City Public Schools:
510
No Child Left Behind (NCLBl
I
The Seven NCLB I AVP SubRroups*
1.ALL
2. Black
3. Hispanic
4. White
5. Economically Disadvantaged
6. Li mited E ngljsh Proficient
* A viable subgroup is 50 or more students.
7. Students with Disabilities
No Child left Behind (NClBl
I
Federally Mandated Annual Benchmarks
.ln~~._-
~f".65~--L69%';1 ,73% ii .:7% ': 81% !i--'~1~ -;:-86% <9=-~~:" .~~~ -_:'fo~r:-j
W _ .63%__ 67% 71% 75% 79% .79% 85% 90%' 95% 1009'0
70%
70%
7Q%
70%
,
__ i,__.+
"
. ..../. -
I
70~~J
949"0 94% 94% 94%
.70%
70%
94%
94%
949"0
94%
949"0
-- --.. - -"..--
,
"
61% if 6.1% 61%
L___n_ _d_____::__~ _~~.~_~___
~ro.' !i 8P~ :: TBq. T-~~-T'~B'~-'I
.! i: ':! I
_._, :L_.___'-__--"' ___L..H'__----'
The years represented above indicate the AVP report year; AVP report years reference the immediately
preceding testing year. For eKample the 11-12 AVP report will be based on data from the 09-10 testingyear.
I
511
I
Assessment Performance
Pass Rates
r----- - - -- -
reading'
'ffl'athematics
I
Accred itation
17 of 31 55%
23 of 29 79%
24 of 29 83%
24 of 29 83%
26 of 28 93%
22 of 25 88%
I
512
AP Test Participation
PH
166
412
879
I
Fleming
51
18
38
Total
217
430
917
Roanoke Vallev Governor's School
-Academicfocus on Science and Mathematics
-Comprised of 7 surrounding school divisions
- Highly selective admission - 273 total students; RCPS has 131
CTE Credentials
Student Certifications
::: ~- --=-=~--=--=-:= ----- --------------
::: j ~__ _ __ d __ ___~
::: ~==~=~== _n~=_ ~_._~~~-- _===-~- __ ~_=~ =
,
1:: L. _ ~- _= ~ = ~=~-_~~._~ ___~__.
I
60 -1- -----. -- --. --. -1---.-----
:; L .:~----:~:
I
2006-07
2007-08
--,
2008-09
2009-10
2010-11
I
513
I
Reps District Graduation Rate
--
1994-95
1999-0.0
2004-05
[- 'iOl0-ll
54.3%
54.6%
56.9%
67.7%
Athletics
High School Participation
I
Pi!trick Henry 'William Fleming
'08-'09 'O~-' 10 '10-'11 -- '08-'09 '09-' 10 ' 10-' 11
188 203 20'0 Fall 136 144- 199
180 211 202 Winter 199 164 194
368 414 402 YTD 335 308 393
High School Winning Percentage
Patrick Henry Willram 'Fleming
'08-'09 '09-'10 '08-'09 '09-'10
58% 74% Fall '20% 20%
61% 66% Winter 39% Z9%
7.1% ~9~ ~pring ,:26% 13~
20 High School District Championships since 2008
I
514
Fine Arts
I
Elementary Schools
Middle Schools
High Schools
12 of 17
All
All
-- ------ - -- ----I
PH, WF __1
PH, WF
i Musicroom(s)
Art room(s)
16 .of 17
MusiC Programs
\lHl Pr9grams
Keyboard: RAMS, Hurt-Park
Strings: Fishburn, Fairview, Garden City
Band: Lincoln Terrac.e' .
Orchestra: All
Band: All -
Choir: Madison, Woodrow
Orchestra: PH
~an(l: PH i W,F
. Choir: PH v; Wf' v
Plans for 2011-12 ? new VHl sites
($60,000 in new instruments)
E)(ploring opportunity to Orchestra: Add WF
add choir to 3 more schools
Fine Arts (cont.}
I
..:. Art and music are part of the curriculum for all students in
grades K-S
- 30 teachers teach fine arts in elementary schools
0:. 107 different fine arts courses are available to students in
grades 6-12 (including FPA and NCTA)
- 69 are performing arts courses
- 38 are visual arts courses
- 33 teachers teach fine arts in middle and high schools
..:. 2941*(47% of all students) are enrolled in fine arts courses
I.........
_" ~__,__ _ ,_'_' _ -=-._.,...~_+__ '_'_.~ _______._...~~_.-.-...:r-'----'--:~----::--'__:_:_-I
Cou.nt _ 428 411 441__ _5~!_ __4~6__3~:,_3~2___~:~~~t:
· A 40% increase since 2004-2005 when 2,101 students were participating
I
I
Patrick Henry and William Fleming Projects
Overall Results
Bud2et
$119,200,000
Actual
Variance
$118,687,510
~12,49V
2010-15 Capital Improvement Plan
Progress to Date
I
New Construction
William Reming stadium, grounds,
and field house
Patrick Henry practice fields and track
remediation
Strategic Initiatives
Modular reduction
Grandin .Court gymnasium
Gibboney Culinary Arts
Ruffner Professional Development &
Operations Center
Capital Maintenance
Roofing projects
I
STATUS
Stadium, field house, and grounds are
complete
Complete
20 removed, 2 added, 14 remain
Complete
Complete
Complete
Capital Maintenance
15 of 15 projects complete
515
516
Ruffner
Professional Development and Operations Center
I
City vs. State
RCPS Funding
I
so C'
70 B Ity
. State _
60 .
c 50 . ~..n .
.2
~ 40
'" 30
20
10 ,..
2oo2..Q3 2003.04
2004 -os 2005.06
2006-07 2007..QS
200S.09
2009.10
2010-11
NolP: .szrao f~ mlt~.s5cM1'sT(lIX
I
I
Additional Notables
· Extended the instructional day by 30 minutes
· Switched start times for elementary and secondary
· Opened Forest Park Academy - 257 graduates in 2 years
· Implemented and enhanced middle school honors programs
· Adopted a 10 point grading scale
· CCAP (agreement with Virginia Western) - 86 accepted in 2 yrs
· Outsourced transportation to Mountain Valley
I
Reps Transportation
Privatization Savings
Each Yeaf
Operational Savings:
$250,000
Bus Purchase Savings:
(15 buses per year@$85,OOO)
$1,275,000
TOTAL SAVINGS:
$1,525,000
I
Cumulative
To Date
$500,000
$2,550,000
$3,050,000
517
518
Additional Notables (cont.}
· Certificate of Achievement for Excellence In Financial Reporting
I
· Integrated Accounting / HR / Payroll System (Aptafund)
· Implemented new attendance zones
· Division wide equity policy and equity reports
· Environmental focus school- Fishburn Park Elementary
· 1st Place Winner VSBA Greens School Challenge
· Taubman Museum of Art cooperative agreement
· School and division level balanced scorecards
M1
I
ROANOKE CITY PUBLIC SCHOOLS - - BALANCED SCORECARD
FISCAL YEAR 2009.2010
MANAGING RESOURtES
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I
519
On the Horizon
1. Budget
2. Pay-far-Performance
3. VHSL
(See copy of presentation on file in the City Clerk's Office.)
Elder Lea asked the candidates what their philosophy was on a school's role in
the community.
Chairman Carson thought the School's role was integral to the community and it
was the reason he had become involved in the schools. In addition, he thought the
strength of the City was inexplicably tied to schools, and if the schools were to death
spiral, the City would also. Furthermore, if the schools thrived or became an active part
of the community, the City would also thrive. Because of the City's investment, he was
of the opinion that the school system has made significant strides and has contributed
to a lot of civic pride which is evidenced by a lot of William Fleming and Patrick Henry
colors and jackets being worn around town, and there have been thousands of people
attending basketball and football games. In conclusion, he stated that schools and
communities go hand in hand.
Ms. Vaught explained that schools are the heart of the community; and she
would like to see the schools used by more of the community for various meetings.
Council Member Price inquired about advanced placement offerings in the
schools and wanted to know where they would be added.
School Trustee Vaught explained that math and English offerings would be
available in every middle school, and because William Fleming had previously not
offered advanced placement classes, there had not been a push for them in the middle
schools. She also pointed out that both Patrick Henry and William Fleming High
Schools have grants for PSA T and teacher training.
520
Vice-Mayor Trinkle commented that the School Board has been very stable, but I
questioned how the Board was continually maintaining interest in people becoming
members or planning for succession. He added that one way it had been done in the
past was to ask citizens to be members of committees.
In response, School Trustee Vaught explained that she serves on several of the
School Board appointed committees and has been working with individuals on those
committees while trying to encourage them to take an interest in serving on the School
Board.
Council Member Bestpitch requested that the candidates elaborate on the
importance of the alternative educational opportunities that are available.
Chairman Carson responded that there is far more to a high school education
than graduating and attending a four year college. He added that Superintendent of
Roanoke City Schools and President of Virginia Western Community College have
helped him realize that there is a way to help students who might not thrive in a
traditional classroom setting. He continued saying those students could go on to
become productive citizens in the community, adding that statistics associated those
alternative programs are evidence of their success.
School Trustee Vaught reported that Noel C. Taylor had a curriculum change I
within the past year and while numbers were not yet available, she was sure there
would be an increase in the graduation numbers.
Council Member Ferris stated that the School system is one of the biggest
economic drivers for a community, and that area realtors have difficulty selling homes in
the City of Roanoke because of the perception that Roanoke City Schools are not up to
par; and questioned what could be done to help get the word out.
School Trustee Vaught explained that Rita Bishop, Superintendent of Roanoke
City Public Schools, recently started working with area realtors to bring perspective
clients to the schools in the neighborhoods. In addition, there would be on-line virtual
tours of the schools so perspective clients may see the good things that are happening
in the City schools.
In connection with the above comments, Chairman Carson remarked that he
stresses the positives such as the CCAP program where any Roanoke City student with
a 2.0 grade point average can attend Virginia Western Community College for two years
for free.
There being no additional questions and/or comments by the Council, Mayor
Bowers offered his congratulations and appreciation to Chairman Carson and School I
Trustee Vaught. He further stated that the presentation would be received and filed.
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521
PUBLIC HEARINGS:
SCHOOLS: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, April 18, 2011, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive the views of citizens regarding the
reappointment of David Carson and Lori Vaught as Roanoke City School Board
Trustees for three-year terms, each, commencing July 1, 2011 and ending June 30,
2014, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 8, 2011.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor inquired if there were persons wishing to comment on the
reappointment of Mr. Carson and Mrs. Vaught as School Board Trustees. There being
none, the public hearing was closed.
LEASES-CITY MARKET: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, April 18, 2011 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a proposal of the City of Roanoke to enter
into a Lease Extension Agreement with the City for an existing lease agreement to
renovate and operate the City's historic City Market Building, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Sunday, April 3, 2011, and Sunday, April 10, 2011.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending acceptance
of the bid of Market Building Partners, LP, to extend the Lease Agreement for the
Market Building from October 19, 2010 to the Extended Commencement Date (which is
to be determined) and then from the Extended Commencement Date for a period of
greater than 39.5 years thereafter, but not exceeding 40 years, with all the other terms
and conditions of the existing Lease Agreement to remain unchanged and in full force
and effect, subject to approval of form as set forth by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
522
Council Member Ferris offered the following ordinance:
I
(#39098-041811) AN ORDINANCE accepting the bid of Market Building
Partners, LP, (Lessee) and authorizing a Lease Extension Agreement between the City
of Roanoke, Virginia (City), and Lessee, for the extension of an existing lease of
property known as the historic City Market Building located at 32 Market Square, S. E.,
Roanoke, Virginia, (Premises); authorizing the City Manager to execute such Lease
Extension Agreement and related documents; authorizing the City Manager to take
such further actions and execute such further documents as may be necessary to
implement, administer, and enforce such Lease Extension Agreement as well as the
original Lease Agreement; noting that one bid was received; and dispensing with the
second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 611.)
Council Member Ferris moved the adoption of Ordinance No. 39098-041811.
The motion was seconded by Vice-Mayor Trinkle.
The Mayor inquired whether there were persons present who wish to speak on
the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance I
No. 39098-041811 was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and
Mayor Bowers- 7.
NAYS: None-O.
OTHER BUSINESS:
ART: Tom Carr, Director of Planning, Building and Development, shared the
purpose of the Arts and Culture Plan, its process, and the theme developed for the
Plan, adding that the plan addresses the importance of making arts and culture key
components of city neighborhoods, and engaging citizens at the neighborhood level:
I
I
Why the Plan Was Developed
m..........................mm._....m.....m....._m...........h.... Q.____.....___.........__............mh..........mu__.........m_..
"What does the city~s Art$ and
Cultural Plan say?;'
City blessed with resources, has
heaviiyinvestedinthe arts,i;)ut lacks
a wiilely shared strategic vision.
1. Row arts and.cultural
community canhelp accomplish
broader g~)8ls
2. Strategies for sustaining the arts
3. TI:acking andenha.ncing
outcomes' of arts and wltural
investments
I
How the Plan Was Developed
...........---..................--.....--....--..--...... ..........,."--... 0 ..m..U..........................m.___m........__......__..__......---.....
~~
I
5 Focus Groups
Roanoke Art Commission,
City Staff, Council of
Community Services and
"'Lo~1 Consultants"
Panner Org;mizat~ons:
DRI, RV ARC, CVB, Arts
Council oftbe Blue Ridge
11 Public Meetings, 15
RAC Meetings, Best
Practices ,Research,
Partners in
Performance, Survey
523
524
I The Plan's Unifying Themes I
1------------------------------------------------------------------- 0 ------------- --------------------------------------------- J
~-~
Collaboration
Sustainability
I
h1clusion
City Financial Support
--------------_.-----------~:~----:--:-------~~---------:--:------- Q-----------------------------------------------------------------
-...941
, ~,~;../,
-....J U\'"''''
'-~ .,..,03.63
I .,.'.,. ,4'2.~ .GO
9 G"'"' .0'"
'or' ... &9 .6&
"~.':. 6,&&~:'2..:..._
The City of Roanoke contribulBs mol'8
than $2.0 million per year to arts and
cultural organizations, a $20.75 per
capita contribution. The City's
investments al'8 divided between
$259,000 In grants made to
organizations by'the RAe, $500,000 in
real estate tax exemptions, $815,000 in
capital support to selected
organizations, and $428,000 in
contracts and line items supporting
organizations
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525
I
Vibrant Region - Healthy Economy
..................._..~...._m..m__._......_..mmm____.m.m.m 0 ...,....._mm_mm..._........._..............._..........._......_.
'-:
Building Block One
" ; ~ '?iii~~~i~~~:'~~.~.: ~~~_'~~" ~J~::~;;~~:fL~;;;,,,,;c:~~.""<>~~~~ i~~
Vibrant Region - Healthy Economy
..m........m....._m.m_.........._......._m._.......m....m.... 0 .___.._........m.........m.........___............______._...._m__...
I
Recognize arts and culture as an
essential element of the Roanoke Valley's
economic development brand
. Strengthen the Cultural Economy
. Foster Sustainability in Organizations
. Grow Funding Sources
. Extend Roanoke's Reach
I
526
i
i Vibrant Region - Healthy Economy I
I !
. 0 I
~__.____.__.u____...._____n__'H"'__"'''__________''___'__non... __._.............._...n_......_..............._......._............._
~/
I
· Continue to invest strategically to
maximize collaboration and sustainability
· Enhance cooperative marketing
· Examine City processes and ordinances
for modifications to facilitate.a div~rse and
vibrant-arts and cultural scene
· .Provideleadershipin facilitating plan
implementation
Livable Communities and Neighborhoods I
......-...-....-...........-................-.... .....-...-......-... () ............-...-......-...........-........-......-...-.-........-....
I
Building Block Two
I
527
I
i
I Livable Communities and Neighborhoods i
f.m._.....m_......_.._......_.._........_m........._...nn.....--- 0 ....-.....---....._.................... ...m....m.m...................~
Make arts and culture visible throughout
Roanoke, promote the offerings of
neighborhoods and engage cultural
organizations and artists with neighborhoods
-Extend Art into Neighborhoods
.Support Neighborhood-based Art and Culture
.Attract and Retain Artists
!
Livable Communities and Neighborhoods I
............._....._______._n___.............._.....................___. 0 m..---....._..............-...-.....---.-..-.-_._..__n..---.....4
I
Roll out the A & C Plan and engage at the
neighborhood l~vel
. Include.arts and culture as an element in all future
neighborhood plans
. establish an advisory group of artists to help with. plans
Expand grant categories to include mini
grants for neighborhood-based art activities
and include a first round .of mini grants
-------
People/Education/lifelong Learning
o
I
Building Block Three
528
!
People/Education/Lifelong Learning j'
._..._m.nm......n....__._.._..._....._.n..n_n_._.n.....n.. Q .nnm..._".m.."n.._"...m..."._.. ..m......._..._....._.._m ,
I
Improve. awareness of cultural assets, access
to arts, cultural and educatiQnal institptions,
and participation martsaild cultura:]
activities among Roanokers of aU ages..
.Build links among area art, culturaLand
educational institutions
.Encourage lifelong learning and participation in
arts and cultural activities
. .
.
People/Education/Lifelong Learning
..._.........nn.......nn...n....n....._m.n._nn_nn_...._...... 0 ...._...._......n....._...._._._n..........._................_.....n
. Convene quarterly forums for arts and cultural
organizations and local colleges and universities
leading to action steps for joint ventures creating
opportunities for. inte.,;enerational participation in
arts and culture for residents
. Link arts and culture to other participatory
activities such as biking'and Greenways
I
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529
Next Steps
.....m_.nnn..._..n..nm_. ......n..._.....m.mn.m.._mn 0 __om. ..m_m___._m__.nn.m_n___n......_.nnmn...
PlallCollte~ts
i
i
i
.mm_..,
1. Looking Back: Past as Prologue
2. Building Blocks of the Plan
Vibrant Region - Economic Development
Livable Communities and Neighbol!hoods
People/Edncation/Lifelong Learning
3. Collaboration: The Unifying Theme
4.'Implementing the Plan.
Vet action steps and complete draft (April)
Community'meeting (May)
Present to City Council for Adoption (July)
~~~~~~~.\-~_k:~~=~~ ~.L~~~~~~~l~~~O 'v~~~~~~~
(See copy of Arts and Culture Plan on file in the City Clerk's Office.)
Council Member Bestpitch asked if more local participation in the Arts in
Roanoke (AIR) Program and the City's purchase of more local art is expected to be part
of the Arts and Cultural Plan. Mr. Carr advised that one of the action steps that had
been studied is how to get more local artists involved and how to sell more of their
products locally. Ms. Jennings interjected that this particular plan does not address
purchases of local art as much as the Public Art Plan, and the City has been working
within the restrictions of Virginia law in regard to what is purchased.
Council Member Bestpitch remarked that sometimes art might need to be
purchased nationally or internationally, but he would like for local artists to at least be
aware of opportunities and that there is a supportive environment where they can make
a proposal and be given consideration. Ms. Jennings assured the Council that local
workshops have been held and the issue was being addressed.
Vice-Mayor Trinkle asked if an Art District was needed; whereupon, Ms. Jennings
responded that there were not a lot of comments about an Art District noted during the
public meetings; however, an Art District was not off the table; and she will continue to
research how other localities utilize such a district.
The Vice-Mayor indicated that there was perennial interest as to the support of
local artists, especially once the state eliminates its support. He questioned if the Arts
Commission would continue to examine the tax incentives to ensure that local artists
are aware of its availability. Ms. Jennings said that part of the solution is education.
Mayor Bowers stressed the importance of promoting the City's diversity and a
multi-cultural society; and in closing, he suggested that broadcasting outlets be included
in the Arts and Culture Plan.
530
HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time I
as a priority for citizens to be heard. Matters requiring referral to the City Manager will
be referred immediately for response, recommendation or report to Council.
BUSES: Fred Donaher appeared before the Council with regard to changes in
the Valley Metro bus service.
-
The Mayor advised that the City would be funding the shortfall in funds, and
therefore, there would not be changes to the bus service.
YOUTH-SPORTS: George Riles, representative of Inner-City Athletic
Association, appeared before the Council in connection with unfair treatment of the
Inner-City Athletic Association.
Council Member Bestpitch suggested that Mr. Riles contact the City Manager to
arrange a meeting to discuss his concerns.
Evelyn Bethel appeared before the Council to express congratulations to the
Lady Bulldogs on a great basketball season and suggested that the Arts Commission
consider all of Roanoke's past, namely the history of Gainsboro, Roanoke's first
community.
At 8:59 p.m., there being no further business, the Mayor declared the Council
meeting in recess until Thursday, April 28, 2011, at 7:00 p.m., in the Council Chamber,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., for the purpose of
holding public hearings on the proposed Fiscal Year 2011-2012 budget for the City of
Roanoke and HUD funding.
I
The recessed meeting of the Roanoke City Council was reconvened on
Thursday, April 28, 2011 at 7:00 p.m., in the City Council Chamber, Room 450, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A. Bowers
presiding.
PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen,
William D. Bestpitch, and Mayor David A. Bowers-5.
ABSENT: Council Member Rafael E. Ferris and Vice-Mayor David B. Trinkle-2.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager, William M.
Hackworth, City Attorney, Ann H. Shawver, Director of Finance, and Stephanie M.
Moon, City Clerk.
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531
The Invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
The Mayor advised that the purpose of the recessed meeting was to conduct
public hearings on the proposed Recommended Fiscal Year 2011-2012 City Budget
and Recommended 2011-2012 HUD Funding Budget.
BUDGET: Pursuant to the instructions of the Council, the City Clerk having
advertised a public hearing for Thursday, April 28, 2011, at 7:00 p.m., or as soon
thereafter as the matter may be heard, for the purpose of holding a public hearing on
the Recommended Fiscal Year 2011-2012 City Budget, in the amount of
$258,697,000.00, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, April 20, 2011.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who would like to speak on the
proposed budget; whereupon, the following individuals appeared before the Council:
Janet Scheid, President, Western Virginia Land Trust, spoke about the
easements on Mill Mountain and Carvins Cove.
Christy Gabbard, spoke in support of funding for Virginia Cooperative Extension
and gave examples of services.
Tom Cain, representative of the Nascent Lick Run Watershed Association, Inc.,
requested funding for assessment of the Lick Run Watershed's floodplain and wetlands,
and other matters of mutual interest and concern relating to the Watershed.
(For full text, see copy of remarks on file in the City Clerk's Office.)
Alonee Crutchfield requested the continuation of funding at last year's level for
the Virginia Cooperative Extension programs.
Fran Thacker urged the Council to continue its support of the Virginia
Cooperative Extension due to its years of involvement in the Roanoke Valley.
Charles Sweat spoke about the programs offered by the Virginia Cooperative
Extension, such as the 4-H Camp and asked that funding not be reduced.
532
May Johnson asked that funding be continued for brain injury services.
I
Rushdat Hale spoke in support of full funding for Virginia Cooperative Extension.
Daniel Groth remarked that Virginia Cooperative Extension has been a viable
resource and asked that funding not be decreased.
Kathleen Nash, a brain injury survival, spoke in support of funding for brain injury
services.
Braxton Naff spoke about using urban archery as a cost-free alternative to
expensive deer culling.
(For full text, see copy of comments and email on file in the City Clerk's Office.)
Jore Cooper asked that funding be continued for brain injury services.
Duane Howard spoke about funding for proposed amphitheater being located in
Elmwood Park.
Mark Petersen spoke about traffic calming and the lack of maintenance of the
landscaping in the medium and City's right-of-wa~s at the intersections of th Street and I
Jamison Avenue, S. E., and Bullitt Avenue and 9t Street, S. E.
Mark Powell urged the Council to not decrease funding for the Virginia
Cooperative Extension programs.
April Estrada spoke in support of full funding for Virginia Cooperative Extension
education programs.
Dr. M. Rupert Cutler expressed appreciation for financial support of the greenway
trail construction as well as maintenance of the trail system, allocation to address the
backlog of stormwater drain construction projects, etc.
(For full text, see copy of written remarks on file in the City Clerk's Office.)
Raekwon Moore spoke about the important programs provided by Virginia
Cooperative Extension, especially 4-H and the impact that it has had on himself and
others.
(For full text, see copy of written comments on file in the City Clerk's Office.)
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533
Jordan Watts spoke about what 4-H meant to him and the impact it has had on
his life, and encouraged the Council not to decrease the funding to Virginia Cooperative
Extension.
(For full text, see copy of written remarks on file in the City Clerk's Office.)
Susan Robertson spoke about funding for Virginia Cooperative Extension
programs.
Edith Reese spoke in support of services offered by Virginia Cooperative
Extension and urged the Council to give consideration to the request of Braxton Naff
with regard to deer culling.
Dr. Robert Roth spoke about funding for sister cities program.
Helen Butler asked the Council to give serious consideration to funding brain
injury services.
There being no further speakers, the Mayor declared the public hearing closed.
He recapped the followings items shared by the speakers for funding:
· Virginia Western Land Trust easements
. Lick Run Greenway project
. Brain injury services
. Deer culling
· Amphitheater in Elmwood Park
· Maintenance of medium and right-of-ways in southeast
. Sister Cities programs
Council Member Bestpitch commented about the urban archery program, adding
that he was impressed with the tone of those individuals who spoke at the public
hearing and the number of speakers who remained following their remarks.
Council Member Rosen commended City staff and assured the public that the
City did not want to cut services; however to fund a program, money must be taken from
somewhere. He also expressed appreciation to the speakers on their conduct during
the public hearing.
BUDGET-GRANTS-HOUSING: The City Clerk having advertised a public
hearing for Thursday, April 28, 2011, at 7:05 p.m., or as soon thereafter as the matter
may be heard, for the purpose of holding a public hearing on the recommended 2011-
2012 HUD Funds Budget, in the amount of $3,364,784.00, the matter was before the
Council.
534
Legal advertisement of the public hearing was published in The Roanoke Times I
on Thursday, April 21,2011.
(See publisher's affidavit on file in the City Clerk's Office.)
A summary of the recommended fiscal year 2011-2012 HUD Funds Budget is as
follows:
REVENUES ESTIMATES:
CDBG 2011-2012 Entitlement Grant
CDBG 2011-2012 Program Income
CDBG Prior Year Carry-over and Excess
Program Income
HOME 2011-2012 Entitlement Grant
HOME 2011-2012 Program Income
HOME Prior Year Carry-over and
Excess Program Income
ESG 2011-2012 Entitlement Grant
TOTAL HUD REVENUE
$1,310,303.00
423,833.00
541,257.00
491,860.00
25,000.00
466,781.00
80.000.00
$3,364,784.00
RECOMMENDED EXPENDITURES:
Housing Development
Neighborhood and Economic
Development
Human Services (including Homeless
Assistance)
Planning and Administration
TOTAL RECOMMENDED EXPENDITURES
$2,153,552.00
525,333.00
I
340,818.00
345.081.00
$3,364,784.00
The Mayor inquired if there were persons present who would like to be heard in
connection with the matter. There being none, he declared the public hearing closed.
There being no further business, Mayor Bowers declared the Council meeting
adjourned at 8:31 p.m.
APPROVED
ATTEST:
~~~
City Clerk
~~
Mayor
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535
ROANOKE CITY COUNCIL-REGULAR SESSION
May 2,2011
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, May 2,
2011, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Reqular Meetinqs, Code of the City of Roanoke (1979), as amended, pursuant
to Resolution No. 38872-070610 adopted by the Council on Tuesday, July 6, 2010.
PRESENT: Council Members Sherman P. Lea, Court G. Rosen (arrived late),
David B. Trinkle, William D. Bestpitch, Rafael E. Ferris, and Mayor David A. Bowers-6.
ABSENT: Council Member Anita J. Price-1.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
COUNCIL: A communication from Mayor Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Lea moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Vice-
Mayor Trinkle and adopted by the following vote:
AYES: Council Members Lea, Trinkle, Bestpitch, Ferris, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Price was absent.) (Council Member Rosen was not present when
the vote was recorded.)
536
COUNCIL: A communication from the City Attorney requesting that Council I
convene in a Closed Meeting to consult with legal counsel on a specific legal matter
relating to pending litigation requiring the provision of legal advice, pursuant to Section
2.2-3711 (A)(7), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
At this point Council member Rosen entered the Room (9:03 a.m.)
Council Member Ferris moved that Council concur in the request from the City
Attorney to convene in Closed Meeting as above described. The motion was seconded
by Council Member Lea adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
COUNCIL: A communication from the City Attorney requesting that Council
convene in a Closed Meeting to consult with legal counsel on a specific legal matter
relating to pending litigation requiring the provision of legal advice, pursuant to Section I
2.2-3711(A)(7), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request from the City
Attorney to convene in Closed Meeting as above described. The motion was seconded
by Council Member Lea adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
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537
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
NONE.
BRIEFINGS:
Market Buildinq:
Phil Schirmer, City Engineer gave an update on the renovation of the City Market
Building, showed slides of its progress over the past months, and indicated that the
work was on schedule. He also responded to several questions from Council Members.
(See copy of presentation on file in the City Clerk's Office.)
Vice-Mayor Trinkle wondered whether the counters would have overhangs for
stools to be used; whereupon, Mr. Schirmer answered in the affirmative.
Council Member Ferris inquired about the banquet area and if the original maple
hardwood floor was being restored. Mr. Schirmer explained that a portion of the floor
near the stage area was being restored to be used as a dance floor. Mr. Schirmer
further explained that the banquet room may be used for meetings and various events,
with carpet and draperies being used to improve the acoustics.
Council Member Ferris also asked about the new wood flooring; whereupon, Mr.
Schirmer indicated that new wood flooring was being utilized on the Mezzanine, adding
that the wood on the third floor was original.
Council Member Bestpitch questioned whether the building was fully ADA
compliant; whereupon, Mr. Schirmer responded in the affirmative.
Vice-Mayor Trinkle inquired how soon the streetscape would be completed. Mr.
Schirmer responded that the streets were paved and the street lamps would be one of
the last items to be put in place. The Vice-Mayor further inquired as to when the mosaic
tiles would be installed in the four entrances; whereupon, the Assistant City Manager for
Community Development responded that installation would commence in late June for
completion within approximately one week.
Mayor Bowers commented that the Mezzanine area was very valuable when
students came in for field trips. He asked if that area was still available and big enough
for that purpose; whereupon, Mr. Schirmer answered in the affirmative.
538
Phil Davis, Hotel Roanoke Conference Center Commission representative and a I
Market Building Foundation Board Member, reported that more than 100 tenants have
expressed an interest in locating in the Market Building, and 55 applications have been
received. However, he stated of those, only 22 have passed the screening process. In
addition, he pointed out that the top floor of the building would be called Charter Hall,
and would be open to all caterers and available for public use; and that a soft opening of
the Market Building would occur in mid-August, with a target date of Labor Day for the
grand opening.
Roger Elkin, Managing Partner with Hall Associates, Inc. -- Facility Manager and
Leasing Agent for the Market Building, remarked that Hall Associates is looking at
whether they will be able to accommodate the tenants who have applied, adding that
some tenants might drop out during the process. Furthermore, they anticipate filling all
food vendor stalls; however, recruiting retail vendors could present more of a challenge
because this segment of the economy has been hit harder. He concluded that tenants
would be announced when leases were signed and permits were in the place.
Mayor Bowers then inquired if the Hall would be used as a separate venue for
events booked through Hotel Roanoke; whereupon, Mr. Davis replied that the Hotel
Roanoke considers the room to be a terrific addition to what is being offered by the
Hotel.
Council Member Bestpitch asked if any former vendors would be returning to the I
Market Building; whereupon, Mr. Davis indicated that none of the former vendors have
been turned down.
Council Member Rosen asked if the tenants in the Market Building were being
held to the same standard as tenants in any other commercial building. Mr. Davis
responded in the affirmative.
There being no further discussion of the Market Building renovations, the Mayor
expressed appreciation to the presenters and acknowledged that all remarks would be
received and filed.
At this point Vice-Mayor Trinkle left the meeting (9:40 a.m.).
Zoninq Ordinance Amendments:
Chris Chittum, Planning Administrator gave an overview of the proposed
amendments to the Zoning Ordinance, advising that City staff availed the proposed
amendments to citizens through various avenues including public meetings, telephone
and email inquiries, MyRoanoke messages, the Planning, Building, and Development
webpage, emails to city neighborhood groups, and Facebook postings.
(See copy of overview on file in the City Clerk's Office.)
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539
Council Member Bestpitch asked if the Zoning Ordinance applied to
prefabricated buildings; whereupon, Mr. Chittum advised that buildings fewer than 200
square feet were exempt from the Building Code.
Council Member Rosen asked, if the current zoning ordinances were not
changed, would a homeowner only be able to build inside of the setbacks on an existing
foundation; whereupon, Mr. Chittum responded in the affirmative.
Additionally, Council Member Rosen asked how difficult it would be to build an in-
law suite over a garage; whereupon, Mr. Chittum explained that while the size of the
structures would be limited, it would require a special exception from the Board of
Zoning Appeals.
Council Member Bestpitch inquired if a homeowner has a house that currently
covers 40 percent of a lot would be allowed to build accessory buildings that covered an
additional 40 percent for a total of 80 percent of the lot. Mr. Chittum advised that the
buildings would still be governed by the impervious surface ratio.
Council Member Bestpitch raised a question if single family homes could have
gravel surface lots behind them for parking purposes, and the same home being a multi-
family dwelling or a commercial business must be paved; whereupon, Mr. Chittum
answered in the affirmative. Council Member Bestpitch further inquired as to how that
helps control the maximum impervious surface; whereupon, Mr. Chittum explained that
the surface could be made impervious, but the main concern is that the surface be
durable and prevent migration of the gravel.
Council Member Ferris questioned the difference in the price of pervious paving
and impervious paving. Mr. Chittum responded that he has seen as much as double
the cost.
Art Plan Follow-up:
Susan Jennings, Arts and Culture Coordinator and Tom Carr, Planning, Building
and Development Department Director provided the opportunity for City Council
members to ask additional questions about the Arts and Cultural Plan.
Mr. Carr reminded everyone that he and Ms. Jennings had given a presentation
on the Arts and Cultural Plan at the April 18, 2011 Council Meeting.
In response to a question from the Mayor as to whether the Arts Cultural Plan
included cultural activities such as Local Colors and Sister Cities, Mr. Carr answered
yes, and added that the Arts Commission was working on an artist exchange program
through Sister Cities and Local Colors which is funded through the Roanoke Arts
Commission.
540
In response to an additional question posed by the Mayor as to whether the Arts I
and Cultural Plan will cover public broadcast television such as WVTF Public Television;
Ms. Jennings pointed out that in the prior year, the Arts Commission had funded a
program on WBRA that featured local arts and WVTF has monthly art shows in the
studios.
In connection with 'proposed Arts and Culture Plan that was presented at the
April 18, 2011 Council meeting, Ms. Jennings commented on an inquiry made by
Council Member Bestpitch about the involvement of local artists, stating that she had
reviewed the City of Roanoke's Art collection and determined that approximately 80
percent of the collection had been created by local artists; and she has been working
diligently to encourage more local artists to submit their work.
FY-12 Budqet Follow-Up:
Amelia Merchant,Director of Management and Budget highlighted the following
information regarding the FY 2012 Budget Development. She noted that the briefing
was for information purposes only and had no affect on the balancing of the FY2012
budget:
Agenda
I
May 2. 2011
Bulk/Brush Collection
Circuit Court Judges
Compensation Board Funding
Priority Team Recommendations
Roanoke Emergency Medical Services (REMS)
Roanoke Valley Sister Cities
Sheriff - Capital and Community Relations Specialist
Social Services Programs for the Elderly
Virginia Westem Community College - Scholarship Program
School Funding
First Cities Expenditure Comparison
Mav 5-6. 2011
. Recycling
. Virginia Cooperative Extension
2
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541
Bulk/Brush Collection
· Bulk Collection: Cost: $946,713; FTE: 10.7
· Brush Collection: Cost: $354,344; FTE: 5.5
· Reduction from two week cycle to monthly collection
· Approximate savings in altering Bulk Collection
schedule: $389,000 including 7.2 FTE reduction
· Approximate savings in altering Brush Collection:
$94,000,2.5 FTE reduction
· Community education plan would be required
· Roanoke County - every two week collection cycle
3
Ms. Merchant advised that monthly bulk collection would save approximately
$434,000.00, but a recommendation was not being offered at this time.
Circuit Court Judges
Reimbursement
from other
iustisdictions
Net Cost to
City of Roanoke
-
P_ersonal ~ervice~L
QlLerating EXQenses
Total
I I I
I $289.1241 $275.490 $290.000 I $275.000 I
I $297.6261 $286.1391 $181.2261 $254.4321
. Personal services expenses are apportioned between the City of Roanoke,
the City of Salem. and Roanoke County as follows:
- City of Roanoke - 44%
- Roanoke County - 44%
- City of Salem - 12%
4
542
In response to inquiry, Council Member Ferris indicated that the City of Roanoke I
has three judges.
After further dialogue with regard to the amount of law clerks, a question was
asked if the number of law clerks could be reduced; whereupon, the Assistant City
Manager for Operations explained that it was the opinion of the judges that the law
clerks were an important asset. Council Member Ferris suggested that the matter be
analyzed with the Roanoke County and the City of Salem.
Compensation Board Funding
FY12
FY 09Actual FY 1) Actual FY 11Adopted Recommended
Commonwealth's Attorney
Expens e $1742,762 $1,673,181 $1,687,934 $1660,791
Revenue $ 984,624 $ 950,653 $941000
I La cal Share $758,138 $ 722,528 $ 746,934 $ 676,791
I Sheriff
Expens e $13,984,847 $15,953,645 $'6,279,266 $'6,381,994
State Revenue $ 8,829,953 $8,1)1881 $8,061000 $ 7,525,000
Other Revenue $3,115,968 $2,076,324 $2,208,000 $ 1912,000
I Local Share $ 2,038,926 $ 5,775.4 $ 6,944,994
Co mmissionerofthe Revenue
, Expens e $1068,790 $ 989,023 $1,004,663 $999,955
Revenue $285,742 $ 250,533 $232,000 $236,000
i La cal Share $ 783,048 $ 738,490 $ 772,663 $ 763,955
I Treasurer
l Expense $1048,714 $ 998,893 $1,033,148 $1018.403
I Revenue $ 317,794 $ 269, 143 $240,000 $240,000
lLOC!:I..~~~r~___~,____ ____ $ 730,920 $ 729,750 $793,148 $778,403
, -. --- -- --.---.-- . ---..-
I
'Clerk of Circuit Court retains revenue and does not receive revenue from
Compensation Board,
5
With regard to the Compensation Board, Council Member Ferris asked that a
breakdown of funding be provided to the Council at the Budget Study session on
Thursday, May 5.
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Roanoke Emergency Medical
Services (REMS)
. Non-profit, volunteer EMS organization
. Supplements existing paid EMS staff when front-line staff deployed during
high volume periods or during large incidents
. Operates three to four 12 hour shifts weekly (mostly nights and weekends)
. Provides medical standby for special events and civic functions
. During last calendar year, answered 831 calls and provided 1,600 hours of
coverage
. Handles all purchasing & stocking of medical & oxygen supplies for City
ambulances
. One paid Business Administrator that coordinates EMS services and assists
in medical supply & equipment provision
. FY 2012 recommended funding level is $150,000 (level funded from FY
2011 ):
- Operational support ($50,000)
- City-provided vehicle fleet maintenance to REMS vehicles through Fleet
Management ($50,000)
- REMS-provided medical supplies to re-supply each medic truck
($50,000)
8
Council Member Bestpitch asked what would have to be added to the City
personnel, if there were no Roanoke Emergency Medical Services (REMS); whereupon,
Mr. Stovall replied that no personnel would have to be added because the City do not
solely depend on REMS for its service delivery targets, adding that REMS provides
supplemental support only.
Roanoke Valley Sister Cities
· City of Roanoke and Roanoke County are only
two local governments providing funding
· City of Roanoke:
- FY10: Contribution of $12,000
. 86% of total actual revenue of $14,000
. Roanoke County contribution - $1,800
. Investment Income - $200
- FY11: Contribution of $10,800
. 89% of total budgeted revenue of $12,550
. Roanoke County contribution - $1,600
. Investment Income - $150
- FY12: Requested contribution of $10,800
. 89% of total revenue projection of $12,500
. Roanoke County contribution request - $1,600
Investment Income - $100
9
544
Mayor Bowers suggested that the membership of the Sister Cities Committee be
reviewed in order to determine how many members were City residents.
I
Sheriff
· Capital items are not funded in Sheriff's budget
· I nmate phone commissions used to fund
purchase of vehicles, fire arms, ammunition,
security equipment, protective vests, DARE
supplies, training costs, accreditation fees,
resources for community events, facility upgrade
expenses in cooperation with Facilities
Management and budget flexibility
· FY 2006 to FY 2011: Purchase of 13 vehicles
· Currently have 37 vehicles (20 take-home)
10
Sheriff (Continued)
. Community Relations Specialist
- Essential duties and responsibilities based on job description:
Plans, develops and delivers information to citizens through education and
the media
. Plans and coordinates Sheriff's Office participation in community, school and
city events
. Designs and prepares publicity materials, brochures, bookmarks, flyers,
posters and other items as needed
. Prepares speeches, reports and completes records as required
. Coordinates the release of information regarding inmates, victims,
witnesses, suspects and confidential departmental investigations and
operations
. Prepares departmental awards and commendations for staff
. Provides public information/promotional materials including press releases,
display boards, audio visual production, marketing, media relations and
related work
. Maintains contact with the media representatives to present accurate
information about events
Arranges news conferences and assist department personnel in preparation
for news conferences
. Plans and implements public safety programs
. Evaluates and develops educational goals, objectives, polices and
procedures including program content, methods and instructional materials
and techniques
. Designs and prepares department's annual report and calendar 11
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Council Member Ferris questioned whether the City had replaced the Sheriff's
Office vehicles and/or the duties of the Community Relations Specialist; whereupon, Mr.
Stovall explained that no Sheriff vehicles had been replaced using City funds. Sheriff
Octavia Johnson indicated that the Community Relations Specialist position was
important and an asset to the department.
Virginia Western Community
College - Scholarship Program
· FY 2012 - $9,938 allocation from City of Roanoke
· VWCC Academic Scholarship
- High school seniors apply through guidance officers
- Academic based. Student must be a spring high school
graduate with a GPA of 3.0 or higher, in the top 25% of their
class. Student must have an SAT score of at least 900
- Student submits the VWCC application, the scholarship
application, a copy of their high school grade transcripts, and a
personal essay on their goals and extra-curricular activities
· Scholarship pays for tuition for 1 year for up to 12 credit
hours
· # City scholarships in a year
13
The Director of Finance clarified that the CCAP Program Scholarship was based
upon need and Virginia Western Community College scholarship program was based
upon merit.
Vice-Mayor Trinkle asked if each locality had a similar scholarship program;
whereupon, the City Attorney advised that most do, but it was per capita based, for
example, Craig County's scholarship is approximately $1,700.00.
In response to inquiry about the median along Colonial Avenue leading up to the
Virginia Western Community College campus; the Mayor advised that the concept was
presented and discussed, but somehow it got lost in the six-year plan for the school.
546
Roanoke Local Funds Per ADM
2nd Highest Among Comparator Cities
Before Addition of 2~ Meals Tax in FY11
I
7,000
6,000 . Hampton
5,000 o Norfolk
o Portsmouth
4,000 . Lynchburg
3,000 o Newport News
2,000 II Roanoke
. Richmond
1,000
Source: Tables 12 and 15 Superintendent's Annual Report for Virginia FY09
14
Local Funding per ADM Has
Increased in Recent Years
I
6,000
5,000
4,000
3,000
2,000
1,000
FY04 FY05
FY06
FY09
FY07
FY08
1111 Locality Funds/ADM I
Source: Tables 12 and 15 - Superintendent's Annual Report for Virginia FY 04-(l&
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FY10 Comparison of Expenditures
by Function - Virginia First Cities
1st Cities Newport
Locality Roanoke~ Averaae Hampton Lvnchbur Martinsville News Norfolk Petersbura Portsmouth Richmond
General .
Government
Administration 3:6% 4.3% 4.9% 4.9% 7.9% 4.0% 2.9% 3.1% 3.0% 6.1%
Judicial
Administration 1.6% 2.0% 1.4% 2.3% 3.2% 1.5% 1.8% 2.2% 1.9% 1.7%
Public Safety 18;1% 19.2% 15.6% 19.6% 15.8% 17.2% 19,8% 23.1% 22.5% 20,7%
Public Works 7.5% 8.9% 7.5% 9.6% 8.1% 5.9% 10.4% 9.1% 8.0% 7.3%
Health and . ~
Welfare 18.2% 14.0% 13.4% 18.5% 11.4% 12.1% 13.3% 15.5% 11.1% 14.6%
Education 45.6% 43.8% 47.3% 39.0% 44,9% 50.3% 43.0% 41.4% 44.0% 36.6%
Parks, .
Recreation, and
Cultural 3.0% 4.0% 5.6% 3.9% 2.2% 4.4% 5.5% 3.4% 3.7% 2.9%
Community
Development 2.3% .3.9% 4.3% 2.2% 6.5% 4.6% 3.3% 2.3% 5.7% 10.0%
Total
Expenditures 100.0% 100.0% 100.0% 100.0% 100.0% 100.(1% 100.0% 100.0% 100.0% 100.0%
Source: Virginia Auditor of Public Accounts: Comparative Report of Local Government Revenues and Expenditures
For the Year Ending June 30,2010
16
Council Member Ferris inquired about the I.arge variations when comparing other
cities in Virginia; whereupon, the Assistant City Manager for Community Development
advised that the structure of government varies from City to City and departments fall
under different categories often making it difficult to have level comparisons.
The Mayor expressed appreciation to City staff for the FY2012 budget fo.llow-up.
He announced that Budget Study would be held on Thursday, May 5 at 8:30 a.m., in the
EOC Conference Room.
At 1 :06 p.m., Mayor Bowers declared the Council meeting in recess until
2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal
Building.
At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members Sherman P. Lea, Court G. Rosen, David B.
Trinkle, William D. Bestpitch, Rafael E. Ferris, and Mayor David A. Bowers-6.
ABSENT: Council Member Anita J. Price-1.
The Mayor declared the existence of a quorum.
548
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M. I
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by the Reverend Philip Bottomley, Pastor, Church
of St. Peter and St. Paul.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT-BICYCLES: Barbara N. Duerk, member of
the Blue Ridge Bicycle Club, appeared before the Council and presented the 2011
Virginia Governors Bike Month Proclamation to the City of Roanoke.
Ms. Duerk presented the Governor's proclamation to the Mayor and City
Administration. She also shared a copy of an advertisement highlighting Bike Month.
(See copy of proclamation and flyer on file in the City Clerk's Office.)
PROCLAMATIONS-DISABILITIES: The Mayor declared the month of May 2011 I
as Exercise is Medicine Month.
Mayor Bowers presented the proclamation to Elizabeth Holbrook, Assistant
Professor, Department of Health and Human Performance, Roanoke College.
(See copy of proclamation on file in the City Clerk's Office.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
Buford Overstreet, Consultant, Common Sense Solutions, appeared before
Council and spoke about upgrades to Elmwood Park in order to make it more appealing
to host varied events. Mr. Overstreet offered two options for consideration in addition to
the four million plus option being considered by the Council.
(See copy of remarks on file in the City Clerk's Office.)
Robert Gravely appeared before Council and again spoke about past actions by
the Council and City Administration regarding his dismissal from employment with the
City.
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Evelyn Bethel appeared before Council and commented on the improvements to
Elmwood Park. She urged the Council to seek citizen input regarding prior to making
any improvements to the Park.
CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of Council held on Monday,
March 21,2011, were before the body.
(See Minutes on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that the reading of the minutes be dispensed with and
approved as recorded. The motion was seconded by Elder Lea and adopted by the
following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
TOWING ADVISORY BOARD: A communication from the City Clerk advising of
the resignation of Sergeant Stan Smith as a member of the Towing Advisory Board,
effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that Council accept the resignation and receive and
file the communication. The motion was seconded by Elder Lea and adopted by the
following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
550
OATHS OF OFFICE-ROANOKE NEIGHBORHOOD ADVOCATES: Report of I
qualification of Braxton Naff as a member of the Roanoke Neighborhood Advocates to
fill the unexpired term of Karena J. Clinton ending June 30, 2012.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that the report of qualification be received and filed.
The motion was seconded by Elder Lea and adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
REGULAR AGENDA
PUBLIC HEARING: NONE.
PETITIONS AND COMMUNICATIONS:
ROANOKE VALLEY REGIONAL CABLE TELEVISION: Vice-Mayor David B. I
Trinkle, City Council's representative to the Roanoke Valley Regional Cable Television
Committee, transmitted a copy of the RVTV Fiscal Year 2011-2012 Budget.
(See copy of Fiscal Year 2011 -2012 Budget on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#39099-050211) A RESOLUTION approving the recommendation of the
Roanoke Valley Regional Cable Television Committee to approve the annual operating
budget for Fiscal Year 2011-2012 for the operation of the regional government and
educational access station, Roanoke Valley Television (RVTV Channel 3), and for the City
to provide partial funding.
(For full text of resolution, see Resolution Book No. 74, page 614.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39099-050211. The
motion was seconded by Elder Lea.
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Discussion was held with regard to televising certain briefings during the
9:00 a.m. informal sessions of Council. Elaine Bays, Cable Access Manager, remarked
that the necessary equipment was non-existent in the Emergency Operations Center
Conference Room where the monthly informal sessions were being held; however, she
suggested that RVTV tape the briefings in the Council Chamber for playback at a later
time if the Council so desired.
Council Member Ferris inquired if the number of households that viewed RVTV
Channel 3 could be measured; whereupon, Ms. Bays-Murphy replied no.
Evelyn Bethel appeared before the Council and commended RVTV on its efforts.
Following discussion of the matter, Resolution No. 39099-050211 was adopted
by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTIONS:
BUDGET-DONATIONS: The City Manager submitted a written communication
recommending acceptance and appropriation of funds donated by Oakey's Funeral
Service & Crematory to support maintenance of the landscaping in one quadrant of the
Hershberger Road and Valley View Boulevard Interchange.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
552
(#39100-050211) A RESOLUTION accepting a donation"of funds from Oakey's I
Funeral Service and Crematory (Oakey's) to the City as part of the Beautify Roanoke
Interchanges Through Enhancement (BRITE) Program to assist with the maintenance
of the landscaping in one quadrant of the Hershberger Road and Valley View Mall
Boulevard interchange; authorizing the City Manager to execute any necessary
documents, provide any additional information, and to take any necessary actions in
order to obtain, accept, receive, implement, use, and administer such donation; and
expressing the City's appreciation for such donation.
(For full text of resolution, see Resolution Book No. 74, page 615.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39100-050211. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
Vice-Mayor Trinkle offered the following budget ordinance:
I
(#39101-050211) AN ORDINANCE to appropriate funding from the Oakey's
Funeral Service and Crematory to the Maintenance and Landscaping of Hershberger
and Valley View Boulevard Interchange project, amending and reordaining certain
sections of the 2010-2011 Capital Projects Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 616.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 39101-050211. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
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CITY CODE-SCHOOLS: The City Manager submitted a written communication
recommending amendment of the City Code in connection with parking regulations at
Virginia Western Community College, effective July 1, 2011.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#39102-050211) AN ORDINANCE repealing Section 20-69, ParkinQ requlations
on property of Virqinia Western Community Colleqe, Division 1, Generally, Article IV,
Stoppinq, Standinq and Parkinq, Chapter 20, Motor Vehicles and Traffic, of the Code of
the City of Roanoke; providing for an effective date; and dispensing with the second
reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 617.)
Council Member Rosen moved the adoption of Ordinance No. 39102-050211.
The motion was seconded by Elder Lea and adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
COMMENTS BY THE CITY MANAGER:
The City Manager announced that May is Neighborhood Month and 14
neighborhood organizations and watch groups would be participating. He added that
Neighborhood Month will culminate May 25 - 29 in Anchorage, Alaska, with the
Neighborhoods USA Conference and eight city neighborhood representatives will be in
attendance. In addition, Neighborhood Month events were posted on the City's website
at www.roanokeva.qov/neiqhborhoods under the Neighborhood Month link, and on the
RVTV Message Board.
Furthermore, Mr. Morrill shared that the Parks and Recreation Department will
hold the Roanoke River Greenway Festival on Saturday, May 14 starting at 10:00 a.m.,
along the greenway in Wasena Park, Smith Park, and in the River's Edge Sports
Complex; and, this year Gallop 4 the Greenways (a Pathfinders for Greenways
fundraiser) and the Down by the River Music Festival would also be part of the fun. He
pointed out that registration was not required for the greenway festival, but those who
wanted to take part in the Gallop 4 the Greenways must register, and said details were
available at www.roanokeva.gov/greenwayfestival.
554
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted the March 2011
Financial Report.
(For full text, see Financial Report on file in the City Clerk's Office.)
The Director of Finance gave an overview of the City's financial results for the
first nine months of the 2010-2011 Fiscal Year. She pointed out that the General Fund
revenues through March of FY11 were 0.9 percent or $1,518,000.00 above last year as
presented in the financial statement attached to the March financial report, adding that
the Real Estate Tax collections through March had decreased 0.7 percent compared
with last year, and the current expenditure budget for FY1 represented a 0.9 percent
decrease from the March FY10 budget due primarily to budget reduction measures in
programs and services.
Following a lengthy discussion of the financial report, the Mayor advised that the
Financial Report would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS:
SCHOOL BOARD: Council Member Bestpitch offered the following resolution
reappointing David B. Carson and Lori E. Vaught as School Board Trustees on the
Roanoke City School Board for three-year terms of office, commencing July 1,2011 and
ending June 30, 2014:
(For full text, see communication on file in the City Clerk's Office.)
(#39103-050211) A RESOLUTION reappointing David B. Carson and Lori E.
Vaught as School Board Trustees on the Roanoke City School Board for terms
commencing July 1,2011, and ending June 30, 2014.
(For full text of resolution, see Resolution Book No. 74, page 618.)
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Council Member Bestpitch moved the adoption of Resolution No. 39103-050211.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
COUNCIL: Council Member Rosen called attention to the Council's decision to
decrease its salary for the 2010-2011 fiscal year, adding that the Council needed to lead
by example and decline to restore its salary. He offered a motion that the restoration of
the five percent increase of the Council's salary not be restored for Fiscal Year 2011-
2012. The motion was seconded by Council Member Ferris.
Council Member Bestpitch concurred in the comments given by Council Member
Rosen and commended the Council-Appointed and Constitutional Officers and the two
Assistant City Managers for declining the one-time bonus stipend that was being
awarded to City employees in June 2011, adding that leadership was being exhibited.
Elder Lea remarked that following deliberations, he too was in agreement with
Council Member Rosen; however, he wanted to note for the record that the amount
would have been a restoration of five percent, not an increase in Council's salaries.
Following additional comments from the Council Members, the motion offered by
Council Member Rosen, seconded by Council Member Ferris was adopted by the
following vote;
AYES: Council Members Lea, Rosen, Bestpitch, Ferris and Vice-Mayor
Trinkle-5.
NAYS: Mayor Bowers-1.
(Council Member Price was absent.)
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS
APPOINTED BY COUNCIL:
OATHS OF OFFICE-ROANOKE PUBLIC LIBRARY BOARD: The Mayor called
attention to a vacancy on the Roanoke Public Library created by the resignation of the
Lauren D. Saunders for a term ending June 30, 2013; whereupon, he opened the floor
for nominations.
556
Vice-Mayor Trinkle placed in nomination the name of Marianne Gandee.
I
There being no further nominations, Ms. Gandee was appointed as a member of
the Roanoke Public Library Board to fill the unexpired term of Lauren D. Saunders
ending June 30, 2013, by the following vote:
FOR MS. GANDEE: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris,
and Mayor Bowers-6.
(Council Member Price was absent.)
OATHS OF OFFICE-VIRGINIA WESTERN COMMUNITY COLLEGE BOARD:
The Mayor called attention to the expiration of the four-year terms of office of William M.
Hackworth and Joseph Wright as City representatives of the Virginia Western
Community College ending. June 30, 2011. Inasmuch as Mr. Wright has served two
consecutive terms of office, he was ineligible for reappointment; whereupon, he opened
the floor for nominations.
Vice-Mayor Trinkle placed in nomination the names of William M. Hackworth and
Mark Lawrence.
There being no further nominations, Mr. Hackworth was reappointed and
Mr. Lawrence was appointed, effective July 1, 2011, as City representatives of the I
Virginia Western Community College Board for four-year terms of office ending June 30,
2015, by the following vote:
FOR MESSRS. HACKWORTH AND LAWRENCE: Council Members Lea,
Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6.
(Council Member Price was absent.)
OATHS OF OFFICE-COURT COMMUNITY CORRECTIONS PROGRAM
REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD: The Mayor called attention to
the upcoming expiration of the three-year terms of office of the Honorable Jacqueline
Talevi and Joseph Bounds as City representatives of the Court Community Corrections
Program Regional Community Criminal Justice Board ending June 30, 2011. Due to
conflicts in schedule, Judge Bounds has declined to serve another term; whereupon, he
opened the floor for nominations.
Vice-Mayor Trinkle placed in nomination the name of Jacqueline Talevi.
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There being no further nominations, Judge Talevi was reappointed as a City
representative of the Court Community Corrections Program Regional Community
Criminal Justice Board for a three-year term of office ending June 30, 2014, by the
following vote:
FOR JUDGE TALEVI: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris,
and Mayor Bowers-6.
(Council Member Price was absent.)
OATHS OF OFFICE-REGIONAL VIRGINIA ALCOHOL SAFETY ACTION
PROGRAM POLICY BOARD: The Mayor called attention to the expiration of the three-
year term of office of Deputy Police Chief Tim Jones, Police Chief Designee, as the
City's representative of the Regional Virginia Alcohol Safety Action Program Policy
Board ending June 30, 2011; whereupon, he opened the floor for nominations.
Vice-Mayor Trinkle placed in nomination the name of Tim Jones.
There being no further nominations, Deputy Police Chief Jones, Police Chief
designee, was reappointed as a City representative of the Regional Virginia Alcohol
Safety Action Program Policy Board for a three-year term of office ending June 30,
2014, by the following vote:
FOR DEPUTY POLICE CHIEF JONES: Council Members Lea, Rosen, Trinkle,
Bestpitch, Ferris, and Mayor Bowers-6.
(Council Member Price was absent.)
OATHS OF OFFICE-ROANOKE PUBLIC LIBRARY BOARD: The Mayor called
attention to the expiration of the three-year term of office of Susan Koch as a member of
the Roanoke Public Library Board ending June 30, 2011; whereupon, he opened the
floor for nominations.
Vice-Mayor Trinkle placed in nomination the name of Susan Koch.
There being no further nominations, Ms. Koch was reappointed as a member of
the Roanoke Public Library Board for a three-year term of office ending June 30, 2014,
by the following vote:
FOR MS. KOCH: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers-6.
(Council Member Price was absent.)
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OATHS OF OFFICE-ROANOKE VALLEY-ALLEGHANY REGIONAL I
COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY COMMITTEE: The
Mayor called attention to the expiration of the three-year terms of office of
Christopher P. Morrill, Jay Foster, Terri F. Workman and Vice-Mayor David B. Trinkle as
City Representatives of the Roanoke Valley-Alleghany Regional Comprehensive
Economic Development Strategy Committee on March 31, 2011; whereupon, he
opened the floor for nominations.
Vice-Mayor Trinkle placed in nomination the names of Christopher P. Morrill and
Terri Workman.
There being no further nominations, Mr. Morrill and Ms. Workman were
reappointed as City representatives of the Roanoke Valley-Alleghany Regional
Comprehensive Economic Development Strategy Committee for three-year terms of
office ending March 31,2014, by the following vote:
FOR MR. MORRILL AND MS. WORKMAN: Council Members Lea, Rosen,
Trinkle, Bestpitch, Ferris, and Mayor Bowers-6.
(Council Member Price was absent.)
OATHS OF OFFICE-ROANOKE ARTS COMMISSION: The Mayor called
attention to the expiration of the three-year terms of office of Dr. Frank J. Eastburn, I
Susan Egbert, Douglas Jackson, Taliaferro Logan and Charlene Graves as members of
the Roanoke Art Commission ending June 30, 2011. Inasmuch as Dr. Eastburn has
served three consecutive terms of office, he is not eligible for reappointment;
whereupon, he opened the floor for nominations.
Vice-Mayor Trinkle placed in nomination the names of Susan Egbert, Douglas
Jackson, Taliaferro Logan and Charlene Graves.
There being no further nominations, Ms. Egbert, Mr. Jackson, Ms. Logan and Ms.
Graves were reappointed as members of the Roanoke Art Commission for three-year
terms of office ending June 30, 2014, by the following vote:
FOR MS. EGBERT, MS. GRAVES, MS. LOGAN MR. JACKSON: Council
Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6.
(Council Member Price was absent.)
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Vice-Mayor Trinkle moved that the City residency requirement for Ms. Egbert be
waived in this instance. The motion was seconded by Council Member Rosen and
adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
OATHS OF OFFICE-ROANOKE VALLEY GREENWAY COMMISSION: The
Mayor called attention to the expiration of the three-year term of office of James B. Lee
as a City representative of the Roanoke Valley Greenway Commission ending June 30,
2011; whereupon, he opened the floor for nominations.
Vice-Mayor Trinkle placed in nomination the name of James Lee.
There being no further nominations, Mr. Lee was reappointed as a City
representative of the Roanoke Valley Greenway Commission for a three-year term of
office ending June 30,2014, by the following vote:
FOR MR. LEE: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers-6.
(Council Member Price was absent.)
OATHS OF OFFICE-PERSONNEL AND EMPLOYMENT PRACTICES
COMMISSION: The Mayor called attention to the expiration of the three-year terms of
office of Curtis Mills, Letitia Smith and Meg Munton as members of the Personnel and
Employment Practices Commission ending June 30, 2011; whereupon, he opened the
floor for nominations.
Vice-Mayor Trinkle placed in nomination the names of Curtis Mills and Meg
Munton.
There being no further nominations, Mr. Mills and Ms. Munton were reappointed
as members of the Personnel and Employment Practices Commission for three-year
term of office ending June 30,2014, by the following vote:
FOR MR. MILLS AND MS. MUNTON: Council Members Lea, Rosen, Trinkle,
Bestpitch, Ferris, and Mayor Bowers-6.
(Council Member Price was absent.)
560
Vice-Mayor Trinkle moved that the City residency requirement for Ms. Munton be I
waived in this instance. The motion was seconded by Council Member Rosen and
adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
OATHS OF OFFICE-MILL MOUNTAIN ADVISORY BOARD: The Mayor called
attention to the expiration of terms of office of Richard Clark, Michael Loveman and
Louise Kegley as members of the Mill Mountain Advisory Board ending June 30, 2011;
whereupon, he opened the floor for nominations.
Vice-Mayor Trinkle placed in nomination the names of Richard Clark and Louise
Kegley.
There being no further nominations, Mr. Clark and Ms. Kegley were reappointed
as members of the Mill Mountain Advisory Board for three-year terms of office ending
June 30, 2014, by the following vote:
FOR MR. CLARK AND MS. KEGLEY: Council Members Lea, Rosen, Trinkle,
Bestpitch, Ferris, and Mayor Bowers-6.
I
(Council Member Price was absent.)
OATHS OF OFFICE-ROANOKE VALLEY REGIONAL CABLE TELEVISION:
The Mayor called attention to the expiration of three-year term of office of Robert Lewis
Leftwich as the City's representative of the Roanoke Valley Regional Cable Television
Committee ending June 30, 2011; whereupon, he opened the floor for nominations.
Vice-Mayor Trinkle placed in nomination the name of Robert Leftwich.
There being no further nominations, Mr. Leftwich was reappointed as the City's
representative of the Roanoke Valley Regional Cable Television Commission for a
three year of office ending June 30, 2014, by the following vote:
FOR MR. LEFTWICH: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris,
and Mayor Bowers-6.
(Council Member Price was absent.)
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OATHS OF OFFICE-WESTERN VIRGINIA WATER AUTHORITY: The Mayor
called attention to the expiration of a four-year term of office of Marc Fink as a City
representative of the Western Virginia Water Authority ending June 30, 2011;
whereupon, he opened the floor for nominations.
Vice-Mayor Trinkle placed in nomination the name of Marc Fink.
There being no further nominations, Mr. Fink was reappointed as a City
representative of the Western Virginia Water Authority for a four year term of office
ending June 30, 2015, by the following vote:
FOR MR. FINK: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers-6.
(Council Member Price was absent.)
OATHS OF OFFICE-ROANOKE VALLEY AREA METROPOLITAN PLANNING
ORGANIZATION: The Mayor called attention to the expiration of three-year term of
office of Vice-Mayor David Trinkle (elected official) and Dr. M. Rupert Cutler (non-
elected official) as City representatives of the Roanoke Valley Area Metropolitan
Planning Organization ending June 30, 2011; whereupon, he opened the floor for
nominations.
Vice-Mayor Trinkle placed in nomination the names of David Trinkle (elected
official) and M. Rupert Cutler (non-elected official).
There being no further nominations, Vice-Mayor Trinkle (elected official) and Dr.
Cutler (non-elected official) were reappointed as City representatives of the Roanoke
Valley Area Metropolitan Planning Organization for a three year term of office ending
June 30, 2014, by the following vote:
FOR DR. CUTLER AND DR. TRINKLE: Council Members Lea, Rosen, Trinkle,
Bestpitch, Ferris, and Mayor Bowers-5.
(Council Member Price was absent.)
562
COUNCIL: With respect to the Closed Meeting just concluded Vice-Mayor I
Trinkle moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
At 3:36 p.m., the Council meeting was declared in recess until Thursday, May 5,
2011, at 8:30 a.m., in the EOC Conference Room, Room 159, at which time the Council
will convene in Fiscal Year 2011-2012 Budget Study.
The regular meeting of Roanoke City Council, which was called to order on
Monday, May 2, 2011, at 9:00 a.m., reconvened on Thursday, May 5, 2011, at
8:30 a.m., in the EOC Conference Room, Room 159, Noel C. Taylor Municipal Building, I
215 Church Avenue, S. W., with Mayor David A. Bowers and Chairman David B.
Carson presiding.
PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen,
David B. Trinkle, William D. Bestpitch and Mayor David A. Bowers-6.
ABSENT: Council Member Raphael E. Ferris-1.
The Mayor declared the existence of a quorum.
SCHOOL BOARD TRUSTEES PRESENT: Jason E. Bingham, Mae G. Huff,
Suzanne P. Moore, Todd A. Putney, Lori E. Vaught and Chairman David B. Carson-6.
SCHOOL BOARD TRUSTEES ABSENT: Annette Lewis-1.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Cecelia 1. Webb,
Assistant Deputy City Clerk.
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OTHERS PRESENT: R. Brian Townsend, Assistant City Manager for
Community Development, Sherman M. Stovall, Assistant City Manager for Operations;
and Amelia A. Merchant, Director, Management and Budget; Dr. Rita Bishop,
Superintendent of Schools; Dr. Curt Baker, Deputy Superintendent of Schools; Cindy
Poulton, Clerk of the School Board; and Timothy Spencer, General Counsel for
Roanoke City Public Schools.
BUDGET: The Mayor advised that the purpose of the meeting was to engage in
Fiscal Year 2011-2012 budget study deliberations and finalize budget decisions so that
ordinances could be prepared and adopted at a continued reconvened Council meeting
on Monday, May 9,2011.
The Invocation was delivered by Mayor David A. Bowers in observance of
National Day of Prayer.
Chairman Carson advised that the budget season has been stressful for all, but
on a positive note the City contributed over $68 million to the school system
demonstrating the City's commitment to the schools.
School Board Trustee Putney was pleased that the funding formula for the
Schools had been increased and would be adopted at the Council meeting on May 9.
School Board Trustee Bingham was pleased to be a part of an entity that was
committed to the academic success of the City's children, adding that he must tender
his resignation as a member of the School Board because of personal and business
obligations.
Mayor Bowers and Members of Council expressed appreciation to Trustee
Bingham for his work as a School Board Trustee, especially his efforts with the CCAP
Program.
After further dialogue with regard to the CCAP Program, Chairman Carson
commented that the State was funding the school system at the same rate of six years
ago, and was most appreciative of the City's efforts with the increase to its meals tax.
At 9:07 a.m., there being no further business, Chairman Carson declared the
School Board meeting adjourned.
At 9:07 a.m., Mayor Bowers declared the Council meeting in recess.
At 9:20 a.m., the meeting reconvened in the EOC Conference Room, Mayor
Bowers presiding and all Members of the Council in attendance, with the exception of
Council Member Ferris.
564
The City Attorney pointed out that School Board Trustee Bingham needed to I
submit his resignation to the City Clerk in writing, with an effective date in order for it to
be formally accepted by the Council.
There was significant discussion regarding the selection process to fill the
unexpired term of School Board Trustee Bingham.
Amelia Merchant, Director of Management and Budget, highlighted the following
items targeted for review:
· Budgeting for Outcomes Process
· Recycling
· Brain Injury Services
· Western Virginia Land Trust
· Virginia Cooperative Extension
· Deer Culling
· Cell Phone Stipend
Budaetina for Outcomes Process
· Council Budget Work Sessions:
- November 1
- December 6
- February 7
- March 7
- April 4
- May 2
· Budget Offers received
· Priority Team and Budget Committee Reviews and
Recommendations
· Recommended Budget Completion and Presentation April18
I
FY 2011-2012 Budaet
· Recommended budget is balanced and meets Council
priorities
· Budget Totals - $258,697,000
- Increase of $5,334,000 or 2.1 %
- Includes no increase in real estate or other local tax
rates
- Involves minimal impact to City workforce - only as
related to a discontinued state-funded program
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Recvclina
· Current Program Parameters:
- Curbside (all paper and cardboard products, bottles
and cans)
- State Mandated Diversion Rate: 25%
- Current Diversion Rate: 45%
- Program Cost: $475,593
- Cost Avoidance: $43,400
· Potential Revised Program Parameters:
- 6 drop off centers (paper, bottles and cans)
- Personnel: Overtime for 1
FTE
- Contamination assumption
- Estimated Program Cost:
$137,393
· Potential Savings: $294,800
· Recommendation: No change to
the current program.
Council Member Rosen inquired if the $137,393.00 included potential problems
that could occur with drop-off service; whereupon, the City Manager replied that no
problems were anticipated and the next phase in recycling would be to use one
container for all recyclables and have it sorted at a recycling facility.
Following additional questions and/or comments by the Council, Mayor Bowers
noted that in August 2010, the Council participated in a retreat and asked the Council
and Administration to consider scheduling another retreat during the upcoming year.
Ms. Merchant continued with the overview as follows:
Brain Iniury Services of Southwest Virainia
· Serving children, adolescents and adults living with the disability of brain
injury and reside in 1 st, 2nd, 3rd, 4th, 5th Planning Districts or a portion of
District 12. Others may receive technical or consultative assistance.
· FY 2011 Budget: $905,347; FY 2012 Budget: $958,221
· Adjacent Jurisdiction Support:
- FY2011:
· Roanoke County: $2,000
· City of Salem $2,000
· Botetourt County: $6,750
- FY 2012:
· Roanoke County: $13,000 (requested)
· City of Salem: $2,000 (requested)
· Botetourt County: $6,750 (confirmed)
566
· FY 2012 Request:
- $18,400 (Human Services Committee)
- $0 (HUD)
· HUD Funding:
- FY 2011: $10,000
- FY 2010: $20,000
- FY 2009: $30,000
· Recommendation: Defer to the Human Services Committee allocation
process
I
Western Virainia Land Trust
· Mission: Promoting the conservation of western Virginia's natural
resources
· Budget Request: $2,600
· Funding to support manpower to carry out Carvins Cove and Mill Mountain
easement monitoring
· Funding for easement monitoring not a part of agreement
Recommendation: Do not fund
Council Member Bestpitch inquired if the $2,600.00 should have been included in
the agreement which was adopted by the Council; whereupon, the City Manager
advised that if City staff had known that the cost was ongoing, it would have been I
handled differently.
The City Attorney advised that as a member of the Western Virginia Land Trust,
by law, they cannot require the interested party to pay the monitoring fee and the policy
of the Board has been to ask the interested party to voluntarily pay the fee that is put
into a trust to be used for the annual monitoring. He further advised that the Board
waived asking the City for the fee upfront because it was the first easement to be given
to the Land Trust from a public agency.
Council Member Rosen commented that he agreed with the recommendation
and stated that the land belongs to the City and must be maintained by the City.
Mayor Bowers requested information with regard to other jurisdictions that
support the Western Virginia Land Trust; whereupon, the City Manager advised that he
compile and provide that information at a later date. He also inquired about the types of
measures of monitoring the City has in place and suggested working with the Land
Trust on the task of monitoring.
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567
Virainia Cooperative Extension
· FY 2011 Funding: $68,300
· Focus Areas and Residents Served:
- Agriculture and Natural Resources (ANR):
· City of Roanoke Residents Served: 2,762
- Family and Consumer Sciences (FCS):
· City of Roanoke Residents Served: 2,090
- 4-H Youth Development:
· City of Roanoke Residents Served: 4,318
- Community Viability:
· City of Roanoke Residents Served: 0
· Recommended Budget: $32,000
· Recommendation: Allocation of $68,300 ($36,300 funded
from Contingency)
· Use FY 2012 to better define the scope of services and align with
Budgeting for Outcomes priorities, purchasing strategies and outcomes
Council Member Rosen suggested that agencies provide information to the
Council reflecting exactly how the awarded funds allocated were being spent.
Deer Cullina
· $64,366 budgeted over three fiscal years
... 396 deer culled
· October-April culling cycle
· Contract allows for two more years with current contractor
· Recommendation: Allocate $75,000 every three years (Year 1: 200 deer;
Year 2: 130 deer; Year 3: 55)
The Assistant City Manager for Community Development advised that the
average costs per deer culled was $165.00.
Urban Archerv
· April 1 st deadline to file for program
· State mandated components
· Local components
· FY 2010: 300 deer culled statewide
· Not recommended for deer management purposes
568
Cell Phone Stipend
· Wireless devices (cell phones and personal data assistants) are assigned
to employees based on need and justification (job responsibilities)
· Wireless devices provided for "Official City Business"
- Current administrative procedure requires
reimbursement for personal calls valued at $5 or more
on a monthly basis
· Current administrative policy resulted in many employees carrying a city-
issued wireless device and a personal wireless device
· Localities are beginning to provide a stipend to employees for use of
personal wireless device for business purposes
· Pay plan ordinance will include authorization for the City Manager to
develop an administrative policy and procedure to provide a pay stipend to
eligible employees who use personal wireless device for City business
- $30 per month for cell phones
- $50 per month for personal data assistants
· No change in justification process
· Budget neutral
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Council Member Lea inquired if cell phones and text messages could be audited;
whereupon, the City Attorney replied only information that pertains to City business.
Council Member Price asked what the criterion to receive the phone and stipend I
was; whereupon, the City Manager advised that it depends on the position of the
employee and volume of calls.
Council Member Bestpitch inquired about a follow-up to comments from Tom
Kaine regarding stormwater management, which was presented at the April 18 Council
meeting; whereupon, the City Manager explained that staff was putting together a
presentation on the watershed and stormwater utility.
Council Member Bestpitch remarked that the Jefferson Center has serious roof
leakage and he proposed that the City staff review some alternatives to see how it may
be of assistance to the Center. He suggested that the City be proactive and ask
agencies what they are doing to save funds for capital projects.
Several Council members commented on the roof problem at the Jefferson
Center.
The City Manager advised that he would report back to Council with a
recommendation based upon the Jefferson Center's plan to maintain the building and
challenge amount that is not precedent setting.
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There being no further business, the Mayor declared the meeting in recess at
10:38 a.m., until Monday, May 9, 2011, at 2:00 p.m., in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, at which time the Council would
adopt the City of Roanoke Recommended Fiscal Year 2011-2012 Budget.
The recessed meeting of Roanoke City Council, which was called to order on
Thursday, May 5, 2011 at 8:30 a.m., reconvened on Monday May 9, 2011, at 2:00 p.m.,
in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., with Mayor David A. Bowers presiding.
PRESENT: Council Members Sherman P. Lea, Anita J. Price, David B. Trinkle,
William D. Bestpitch, Rafael E. Ferris and Mayor David A. Bowers-6.
ABSENT: Council Member Rosen -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Jonathan E. Craft,
Deputy City Clerk.
The Invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
BUDGET: The Mayor advised that the purpose of the meeting was to adopt
measures in connection with the City's Recommended 2011-2012 Fiscal Year Budget.
BUDGET: The Director of Finance submitted a communication certifying that
funds required for the 2011-2012 General Fund, Civic Facilities Fund, Parking Fund,
Department of Technology Fund, Fleet Management Fund, Risk Management Fund,
School Fund, School Food Services Fund, School Athletics Fund and Grant Fund
budgets will be available for appropriation.
(See Certificate of Funding on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the Certificate of Funding
would be received and filed.
570
BUDGET-FEE COMPENDIUM-CITY CODE-PARKING GARAGES-PARKS AND I
RECREATION-BUILDING INSPECTIONS: The City Manager submitted a written
communication recommending an amendment of the City's Fee Compendium (fee and
rate schedule) in connection with proposed fee and rate changes for preliminary
building plan review fee for other jurisdictions, Parks and Recreation miscellaneous
rental fees, Campbell Garage - long term parking, Williamson Lot - long term parking,
and downtown residential parking rates, effective July 1, 2011.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#39104-050911) A RESOLUTION providing for an amendment of the fees
charged at the City owned and/or controlled parking facilities known as the Campbell
Garage and Williamson Lot; establishing a new monthly residential parking fee for all
City owned and/or controlled parking facilities, namely: Campbell Garage, Center in the
Square Garage, Church Avenue Garage, Elmwood Park Garage, Gainsboro Garage,
Market Garage, Tower Garage, Elmwood Lot, Higher Ed Center Lot, Market Lot,
Warehouse Row Lot, and Williamson Lot; authorizing the City Manager to modify,
waive, or reduce such parking fees under certain conditions; providing for assessment
of certain fees for late payment or nonpayment of such parking fees; establishing an
effective date; authorizing the City Manager to issue guidelines to implement, I
administer, and enforce such fees; and directing amendment of the Fee Compendium.
(For full text of resolution, see Resolution Book No. 74, page 619.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39104-050911. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
Vice-Mayor Trinkle offered the following resolution:
(#39105-050911) A RESOLUTION amending the Fee Compendium to establish
new miscellaneous rental fees for the City's Parks and Recreation, as set out below;
and establishing an effective date.
(For full text of resolution, see Resolution Book No. 74, page 627.)
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571
Vice-Mayor Trinkle moved the adoption of Resolution No. 39105-050911. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
Vice-Mayor Trinkle offered the following resolution:
(#39106-050911) A RESOLUTION amending the Plan Review Service Charge
portion of the Building Inspection Fees section of the Fee Compendium to establish new
fees for building plan reviews and to amend an established building plan review fee, as
set out below; and establishing an effective date.
(For full text of resolution, see Resolution Book No. 74, page 629.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39106-050911. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
CITY EMPLOYEES-POLICE-PARKING FINES-CITY CODE: The City Manager
submitted a written communication recommending an amendment of the City Code to
allow certain City employees designated by the City Manager to immobilize vehicles for
outstanding parking fines, and to issue parking tickets, effective July 1, 2011.
(For full text, see communication on file in the City Clerk's Office.)
572
Council Member Price offered the following ordinance:
(#39107 -050911) AN ORDI NANCE amending and re-ordaining Section 20-76,
Parkinq spaces reserved for persons with disabilities, of Division 1, Generally, of Article
IV, Stoppinq, Standinq, and Parkinq, of Chapter 20, Motor Vehicles and Traffic, and
Section 20-88, Duties of police officers, Section 20-89, Penalties for unlawful parkinq,
and Section 20-90, Immobilization of motor vehicles aqainst which there are outstandinq
parkinq violations, of Division 3, Duties of Police Officers; Penalties for Unlawful
Parkinq, of Article IV, Stoppinq, Standinq and Parkinq, of Chapter 20, Motor Vehicles
and Traffic, of the Code of the City of Roanoke (1979) as amended, to allow certain City
employees designated by the City Manager, other than police officers or employees of
the police department, the authority to immobilize vehicles for outstanding parking fines,
and to issue tickets for on-street parking violations; providing for an effective date; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 631.)
Council Member Price moved the adoption of Ordinance No. 39107-050911.The
motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members, Lea, Price, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
SCHOOLS: The City Manager submitted a written communication recommending
adoption of a School Funding Policy.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
(#39108-050911) A RESOLUTION approving and adopting a School Funding
Policy for funding the City's School Division.
(For full text of resolution, see Resolution Book No. 74, page 635.)
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Council Member Lea moved the adoption of Resolution No. 39108-050911. The
motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
BUDGET-TECHNOLOGY-SCHOOLS-FLEET-GRANTS: The City Manager
submitted a written communication recommending adoption of an Annual General, Civic
Facilities, Parking, Department of Technology, Fleet Management, Risk Management,
Schools, School Food Services, School Athletics, and Grant appropriations for the fiscal
year beginning July1, 2011 and ending June 30,2012.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
(#39109-050911) AN ORDINANCE adopting the annual General, Civic Facilities,
Parking, Department of Technology, Fleet Management, Risk Management, School
General, School Food Services, School Athletics and Grant Funds Appropriations of the
City of Roanoke for the fiscal year beginning July 1, 2011, and ending June 30, 2012;
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 636.)
Council Member Ferris moved the adoption of Ordinance No. 39109-050911.The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members, Lea, Price, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
574
CITY EMPLOYEES-PAY PLAN: The City Manager submitted a written I
communication recommending adoption of a Classification Plan for officers and
employees of the City, authorization for certain salary increments; continuation of a
police career enhancement program; continuation of a Firefighter/Emergency Medical
Technician merit pay program; a Community Policing Specialist program; payment of a
monthly stipend to certain board and commission members; an increase in base annual
salary for any employee of the Sheriff who meets the qualifications for and has been
appointed Master Deputy Sheriff; and continuation of the temporary salary reductions of
the Mayor, Vice-Mayor and Members of Council, effective July 1,2011
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
(#39110-050911) AN ORDINANCE authorizing the City Manager to promulgate a
Classification Plan for officers and employees of the City effective July 1, 2011;
authorizing annual salary increments for certain officers and employees for use of
private motor vehicles; authorizing annual salary increments for sworn police officers
assigned duties in a non-uniform capacity; authorizing annual salary increments for
certain members of the Fire-Emergency Medical Services Department who are certified
as Emergency Medical Technicians; authorizing annual salary increments for certain
members of the Fire-Emergency Medical Services Department who are members of the
Regional Hazardous Materials Response Team; authorizing annual salary increments I
for employees performing fire inspector duties; providing for continuation of a police
career enhancement program; providing for continuation of a Firefighter/Emergency
Medical Technician merit pay program; providing for a Community Policing Specialist
program; providing for payment of a monthly stipend to certain board and commission
members; providing for an increase in base annual salary for any employee of the
Sheriff who meets the qualifications for and has been appointed Master Deputy Sheriff;
continuing the temporary salary reductions of the Mayor, Vice-Mayor, and members of
Council; providing for an effective date; and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 644.)
Council Member Bestpitch moved the adoption of Ordinance No. 39110-.
050911.The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members, Lea, Price, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
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575
BUDGET-CAPITAL IMPROVEMENT PROGRAM: The City Manager submitted a
written communication recommending an endorsement of the Capital Improvement
Program Update for FY2012 2016
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#39111-050911) A RESOLUTION endorsing the update to the Capital
Improvement Program submitted by the City Manager by letter of May 9,2011.
(For full text of resolution, see Resolution Book No. 74, page 648.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39111-050911. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
Vice-Mayor Trinkle offered the following budget ordinance:
(#39112-050911) AN ORDINANCE to appropriate funding for the FY 2012-2016
Update to the Capital Improvement Program, amending and reordaining certain
sections of the 2011-2012 General, Capital Projects and Grant Funds Appropriations,
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 648.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 39112-050911.The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members, Lea, Price, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
576
YMCA-GREENW A YS-BUDGET: The City Manager submitted a written I
communication recommending appropriation of FY2011-2012 funds for the YMCA
Aquatic Center and greenway projects.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following budget ordinance:
(#39113-050911) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve to the YMCA Aquatic Center and
Comprehensive Greenway Trail projects, amending and reordaining certain sections of
the 2011-2012 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 650.)
Council Member Price moved the adoption of Ordinance No. 39113-050911.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members, Lea, Price, Trinkle, Ferris, and Mayor Bowers-5.
NAYS: None-O.
I
(Inasmuch as Council Member Bestpitch's wife is employed with the YMCA, he
abstained from voting.) (Council Member Rosen was absent.)
ENTERPRISE ZONE-BUDGET: The City Manager submitted a written
communication recommending appropriation of FY2012 funds for Enterprise Zone.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following budget ordinance:
(#39114-050911) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve to the Enterprise Zone FaCfade project,
amending and reordaining certain sections of the 2011-2012 Capital Projects Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 650.)
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577
Council Member Lea moved the adoption of Ordinance No. 39114-050911.The
motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members, Lea, Price, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
HOUSING: The City Manager submitted a written communication
recommending approval of the 2010-2015 HUD Consolidate Plan.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#39115-050911) A RESOLUTION approving the 2011-2012 Annual Update
("Annual Update") to the 2010-2015 Consolidated Plan and authorizing the City
Manager, or the City Manager's designee, to submit the approved Annual Update to the
United States Department of Housing and Urban Development ("HUD") for final review
and approval, and authorizing the execution of all necessary documents pertaining to
such Annual Update.
(For full text of resolution, see Resolution Book No. 74, page 651.)
Council Member Ferris moved the adoption of Resolution No. 39115-050911.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
578
There being no further business, the Mayor declared the continuation of I
recessed meeting adjourned at 2:34 p.m.
APPROVED
ATTEST:
~~M~
City Clerk
~~
David A. Bowers
Mayor
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579
ROANOKE CITY COUNCIL-REGULAR SESSION
May 16, 2011
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, May 16,
2011, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration. Article II, City Council, Section
2-15, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 38872-070610 adopted by the
Council on Tuesday, July 6, 2010.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers-6.
ABSENT: Council Member William D. Bestpitch-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy Spencer,
Assistant City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon,
City Clerk.
The Invocation was delivered by The Reverend Thomas A. Dill, Pastor,
Grandview Heights Church of the Nazarene.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
ANNOUNCEMENTS:
The City Manager introduced Toi Wilson, a Virginia Tech intern, who will be
working in the City Manager's Office during the summer months.
PRESENTATIONS AND ACKNOWLEDGMENTS:
DECEASED PERSONS-ACTS OF ACKNOWLEDGMENT: Vice-Mayor Trinkle
offered the following resolution memorializing the late Robert W. Woody, a former
Mayor of the City of Roanoke:
580
(#39116-051611) A RESOLUTION memorializing the late Robert Wells Woody, I
former Mayor of Roanoke, the City's first Citizen of the Year, and distinguished longtime
resident of the City.
(For full text of resolution, see Resolution Book No. 74, page 653.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39116-051611. The
motion was seconded by Council Members Lea and Ferris and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Bestpitch was absent.)
PROCLAMATIONS-DRUGS-ACTS OF ACKNOWLEDGEMENT: The Mayor
presented a Proclamation declaring the week of May 16 - 20, 2011 as National Drug
Court Week. The proclamation was presented to Mike Fosbre, Senior Probation and
Parole Officer and Coordinator, 23rd Judicial Circuit Drug Court Program.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
I
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and all matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Chris Craft appeared before the Council and addressed the signage along Tinker
Creek; his applications for appointment to Council-Appointed Bodies; and funding of the
after prom parties for the City's two high schools. He asked the Council to reinstate the
funding for the after prom parties that was previously removed from the budget.
Tamea Woodward appeared the Council and expressed concern with regard to
the difficulty in opening a business in the City. She stated that the City has a bad
reputation in helping business owners get established and there should be a clear path
between the Department of Economic Development, Western Virginia Water Authority,
etc., adding that she would be pleased to be the ambassador to head a movement to
help the City develop a clear path for future business owners.
Council Member Price inquired as to the nature of Ms. Woodward's business;
whereupon, she advised that she provided metal finishing. In order to reach a amicable
solution regarding her complaint, Council Member Price suggested that specifics be I
provided to City staff.
581
I
Mayor Bowers requested that the City Manager draft a report on the status of
small businesses in Roanoke and present it to Council at a later date.
Mayor Bowers thanked Ms. Woodward for her constructive criticism and
encouraged all citizens to continue to speak before the Council with regard to their
concerns.
Evelyn Bethel appeared before the Council and expressed concern with regard
to Chris Craft's multiple applications to Council-Appointed Bodies and the lack of
response; improving the City's procedure to help small businesses set-up in the City;
and removal of signage for bus stops placed on telephone poles.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. Mayor Bowers requested that Item C-1, be amended to include a
communication from the City Clerk recommending the concurrence of the Council a
selection process to fill the upcoming vacancy on the Roanoke City School Board
created by the resignation of Jason E. Bingham, effective June 30, 2011.
I
SCHOOLS: A communication from the City Clerk advising of the resignation of
Jason E. Bingham as a School Board Trustee, effective June 30, 2011, was before the
Council.
(See communication on file in the City Clerk's Office.)
A communication from the City Clerk recommending certain actions be taken by
the Council in order to fill the abovementioned vacancy on the Roanoke City School
Board.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that Council accept the resignation and receive and
file the communication; and concur in the recommendation of the City Clerk. The
motion was seconded by Council Members Price and Ferris and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers-6.
NAYS: None-O.
I (Council Member Bestpitch was absent.)
582
OATHS OF OFFICE-VIRGINIA WESTERN COMMUNITY COLLEGE BOARD- I
TOWING ADVISORY BOARD: Reports of qualification of William M. Hackworth as a
City representative of the Virginia Western Community College Board for a four-year
term of office ending June 30, 2015; and Timothy Meadows as a member of the Towing
Advisory Board for a term of office ending October 31,2013, were before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that the reports of qualification be received and filed.
The motion was seconded by Council Members Price and Ferris and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Bestpitch was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
I
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
YOUTH-DETENTION CENTERS: The City Manager submitted a written
communication recommending authorization to enter into a Memorandum of
Understanding with the City of Lynchburg to provide shelter care bed space to eligible
juveniles, for an additional one year term commencing July 1, 2011.
(For full text, see communication on file in the City Clerk's Office.)
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583
Council Member Ferris offered the following ordinance:
(#39117-051611) AN ORDINANCE authorizing the City Manager to execute a
Memorandum of Understanding between the City of Lynchburg, Virginia, and the City of
Roanoke, Virginia, to allow the emergency and short term group home placement of
eligible juveniles who are residents of the City of Roanoke in residential group homes
owned and operated by the City of Lynchburg, in connection with the City of Roanoke's
Shelter Care Program, upon certain terms and conditions; and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 655.)
Council Member Ferris moved the adoption of Ordinance No. 39117-051611.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Bestpitch was absent.)
TOURISM: The City Manager submitted a written communication recommending
execution of an agreement with the Roanoke Valley Convention and Visitors Bureau for
the purpose of marketing the Roanoke Valley as a regional destination for convention
and tourism.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
(#39118-051611) A RESOLUTION authorizing an Agreement with the Roanoke
Valley Convention and Visitors Bureau for the purpose of increasing tourism in the
Roanoke Valley; and authorizing the City Manager to take such actions and execute
such documents as necessary to implement, administer, and enforce such Agreement.
(For full text of resolution, see Resolution Book No. 74, page 656.)
584
Council Member Price moved the adoption of Resolution No. 39118-051611.
The motion was seconded by Council Member Rosen and adopted by the following I
vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Bestpitch was absent.)
COMMENTS BY CITY MANAGER:
The City Manager announced that the Artistic Bike Rack Dedication on Saturday,
May 21 in Grandin Village and the Art By Bike Tour, which will lead cyclists on a ride
with stops at a number of works in the City's public art collection. He also mentioned
that the Eat for Education Campaign was being noted as an enormous success.
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for a Virginia Incentive Program for Speech-
Language Pathologists; and a report of the Director of Finance recommending that I
Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Rosen offered the following budget ordinance:
(#39119-051611) AN ORDINANCE to appropriate funding from the Federal
government and local match for various educational programs, amending and
reordaining certain sections of the 2010-2011 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 657.)
Council Member Rosen moved the adoption of Budget Ordinance No. 39119-
051611. The motion was seconded by Vice-Mayor Trinkle and Council Member Price
and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Bestpitch was absent.)
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585
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
Vice-Mayor Trinkle referred to a letter from the Roanoke Valley Alleghany
Regional Commission dated May 6, 2011 regarding an upcoming Regional Stormwater
Management meeting scheduled to be held on June 9 from 8:00 a.m. - 10:00 a.m., at
the Green Ridge Recreation Center. He encouraged Members of Council and City
officials to attend the meeting.
(See copy of communication on file in the City Clerk's Office.)
Council Member Ferris encouraged support of the Lebanese Festival scheduled
to be held June 3 - 5 at the St. Elias Church on Cove Road.
Mayor Bowers announced that the Local Colors Festival will be held on Saturday,
May 21 at 11 :00 a.m., in Elmwood Park. He also asked that the City Clerk and City
Manager provide the Council with information regarding diversity in employment and
volunteers serving on the Council-appointed authorities, boards, commissions and
committees, as well as ADA compliance in public buildings.
At 2:51 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m., in
the City Council Chamber, Room 450, Noel C. Taylor Municipal Building.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle
(arrived late), Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers-6.
ABSENT: Council Member William D. Bestpitch-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy Spencer,
Assistant City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon,
City Clerk.
586
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
At this point, Vice-Mayor Trinkle entered the meeting (7:02 p.m.)
PRESENTATIONS AND ACKNOWLEDGMENTS:
SCHOOLS-ACTS OF ACKNOWLEDGMENT: Vice-Mayor Trinkle offered the
following resolution paying tribute to Troy Daniels and the Virginia Commonwealth
University Rams Men's Basketball Team:
(#39120-051611) A RESOLUTION paying tribute to William Fleming High
School graduate Troy Daniels and the Virginia Commonwealth University Rams men's
basketball team on the occasion of reaching the Final Four in the 2011 NCAA
championships.
(For full text of resolution, see Resolution Book No. 74, page 658.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39120-051611. The
motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Bestpitch was absent.)
The Mayor presented a ceremonial copy of Resolution No. 39120-051611 to Troy
Daniels.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, May 16,
2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Marian M. Shockley Ali, that property located at 431 Elm Avenue, S. W., bearing Official
Tax No. 1020115, be rezoned from RM-1, Residential Mixed Density District, to MX,
Mixed Use District, for such residential, office, service, institutional, and community uses
as are permitted in the MX, Mixed Use District, the matter was before the body.
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587
Legal advertisement of the public hearing was published in'The Roanoke Times
on Friday, May 6 and Friday, May 13, 2011.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the rezoning request, finding that the application to rezone the subject property to be
consistent with the Zoning Ordinance, Vision 2001-2020, and the Old Southwest
Neighborhood Plan. It was further reported that rezoning the subject property would
allow an established business to continue and allow additional office space with minimal
impact on the surrounding neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#39121-051611) AN ORDINANCE to amend ~ 36.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 659.)
Council Member Rosen moved the adoption of Ordinance No. 39121-051611.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present wishing to speak on the matter;
there being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 39121-051611 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Bestpitch was absent.)
588
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, I
April 6, 1981, the City Clerk having advertised a public hearing for Monday, May 16,
2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request
from the City of Roanoke Planning Commission to amend Chapter 36.2, Zoninq, Code
of the City of Roanoke, (1979), as amended, to combine and renumber, or add certain
code sections to update, clarify and to make the City's Zoning Ordinance easier to use
for its citizens, such amendments not constituting a comprehensive rezoning or change
of any densities, unless otherwise noted, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, May 6 and Friday, May 13, 2011.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the proposed amendments to the Zoning Ordinance.
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#39122-051611) AN ORDINANCE amending and reordaining various sections
and Appendix A, Definitions, of Chapter 36.2, Zoninq, of the Code of the City of I
Roanoke (1979), as amended, for the purpose of updating and clarifying the City's
zoning ordinance and making certain amendments thereto; and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 661.)
Council Member Rosen moved the adoption of Ordinance No. 39122-051611.
The motion was seconded by Vice-Mayor Trinkle.
The Mayor inquired if there were persons present wishing to speak on the matter;
there being none, he declared the public hearing closed.
Council Member Price raised a question as to how the revised ordinance would
affect the time limit and location to park a RV; whereupon, Christopher Chittum, Agent,
City Planning Commission, advised that the time limit for parking RV's on the street
would be approximately ten days within a three-month period, adding that the
modification was made to the Code in order to restrict habitual hoarders of trailers and
RV's from parking on public streets long term; and noted that an owner of a RV can
permanently store it in the side or rear yard of the home.
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589
Council Member Rosen asked if the revised ordinance would allow an accessory
structure, such as a garage to be grandfathered such that the foundation could be
removed and replaced; whereupon, Mr. Chittum confirmed that the revised ordinance
will allow for removal and replacement of an accessory structure, including the
foundation in the same place where it previously existed. He pointed out that the
current Zoning Ordinance states that a new structure must be built five feet or more
from the home.
Vice-Mayor Trinkle requested clarification with regard to RV parking; whereupon,
Mr. Chittum reiterated that a RV could be stored on the owner's property either in the
driveway or indefinitely only if it is parked in a side or rear yard of the home, adding that
the parking of a RV on the street will be allowed for ten days within a three-month
period.
Mayor Bowers inquired if there was a setback line requirement for the parking of
a RV on a corner lot; whereupon, Mr. Chittum replied that since a corner lot has two
front yards according to the Zoning ordinance, a RV may be parked either on the side or
in the back of the yard, as long as it is behind the line of the home.
Mayor Bowers suggested that the Council be provided with an updated status in
approximately ninety days in order to share any citizen complaints; whereupon, Mr.
Chittum stated that the Planning Department staff encourages the public to share its
concerns which usually generate amendments to the Zoning ordinance.
There being no additional questions and/or comments by the Council Members,
Ordinance No. 39122-051611 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Bestpitch was absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and all matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Robert Gravely appeared before the Council and again reiterated and expressed
concern with regard to the unfair treatment received by the City in connection with his
dismissal from the City's employment.
590
There being no further business to come before the Council, the Mayor declared I
the meeting adjourned at 7:37 p.m.
APPROVED
ATTEST:
· m.~~
Stephanie M. Moon, MMC
City Clerk
~~
David A. Bowers
Mayor
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591
ROANOKE CITY COUNCIL-REGULAR SESSION
June 6, 2011
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, June 6,
2011, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, ReQular Meetinos, Code of the City of Roanoke (1979), as amended, pursuant
to Resolution No. 38872-070610 adopted by the Council on Tuesday, July 6,2010.
PRESENT: Council Members William D. Bestpitch, Rafael E. Ferris, (arrived
late) Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle and Mayor
David A. Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Mayor announced that the Council would be conducting a public hearing on
Monday, June 20, 2011, in order to receive citizen comments in support of candidates
who have expressed an interest in filling the unexpired term of Jason Bingham as a
School Board Trustee ending June 30, 2012.
COUNCIL: A communication from Mayor Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
to convene in Closed Meeting as above described. The motion was seconded by Vice-
Mayor Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price and Mayor
Bowers-6.
NAYS: None-O.
592
At this point, Council Member Ferris entered the meeting. (9:07 a.m.)
I
COUNCIL: A communication from Council Member Anita J. Price, Chair, City
Council Personnel Committee, requesting that Council convene in a Closed Meeting to
discuss annual performance evaluations of Council-Appointed Officers, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Price moved that Council concur to convene in Closed Meeting
as above described. The motion was seconded by Vice-Mayor Trinkle and adopted by
the following vote:
AYES: Council Member~ Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
COUNCIL: A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss the disposition of publicly-owned property
located at 425 Church Avenue, S. W., where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body, I
pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that Council concur in the request from the City
Manager to convene in Closed Meeting as above described. The motion was seconded
by Council Member Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers- 7.
NAYS: None-O.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
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593
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
2011 Virginia Municipal League Conference in Henrico County from
October 2 - 4, 2011.
The Mayor stressed the importance of attendance at the VML Conference. The
matter was deferred until the June 20 Council meeting for further discussion and
possible action by the Council.
BRIEFINGS:
Solid Waste Manaaement Trash Containers (Bia Blues) Placement and Storaae:
Sherman M. Stovall, Assistant City Manager for Operations, advised that the City
had received complaints from neighborhood leaders concerning the "Big Blues" trash
containers being placed on front porches instead of behind the residence; and in order
to address the issue, City staff is seeking to revise the City Code to clarify that the
"principal building" means the front porch of a residence.
Skip Decker, Solid Waste Management Manager, stated that the purpose of the
presentation was to clarify the placement of Waste Containers (Big Blues) for storage.
He pointed out that the City Code allows residents to place their containers on the street
after 7:00 p.m., the day before collection or no later than 7:00 a.m., the day of collection.
He continued that the containers should be removed from the street by 7:00 a.m., the
day after collection, and the containers should be stored no closer to the street than the
principle building. He indicated that there was a Council Report on the 2:00 p.m.
agenda for action by the Council that identifies the appropriate location of the principle
building. He showed slides that depicted improper locations and then the proper
locations for trash container storage.
594
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ROANOKE
I
On the porch is not compliant
~~
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Front yard is not compliant
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ROANOKE
Beside porch; in front of
principal building - not compliant
\
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ROANOKE
Behind principal structure - compliant
I
595
596
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ROANOKE
I
Ideal - behind house
(For full text, see copy of presentation on file in the City Clerk's Office.)
I
Vice-Mayor Trinkle asked about exceptions based upon topography issues;
whereupon, Mr. Decker advised that there are certain properties located in the City that
have topography issues and do not have an alley abutting the property, but the City is
willing to make exceptions on an individual basis. In addition, Mr. Decker pointed out
that some citizens may not be aware of the Physically Challenged Program and
therefore, Solid Waste Management is willing to offer assistance in order to bring them
into compliance. Vice-Mayor Trinkle questioned if there were exceptions; whereupon,
Mr. Decker answered in the affirmative.
Mayor Bowers inquired about side streets and Mr. Decker informed that
decisions were based on the street address of the residence. Mayor Bowers restated
that the can had to be behind the principle residence and Mr. Decker affirmed. Mayor
Bowers further inquired if liberal decisions were made when assessing situations of
topography and physical disabilities. Mr. Decker confirmed that each situation was
considered on an individual basis.
The City Manager thanked the Roanoke Neighborhood Advocates who had
played a big role in providing feedback and helping devise a solution.
Council Member Price questioned how the information would be disseminated
regarding proper storage of trash containers; whereupon, Mr. Decker commented that I
Solid Waste Management hopes to utilize the Office of Communications, MyRoanoke, a
segment on RVTV Channel 3, Facebook, Twitter, and the City billboard.
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597
Following additional dialogue, the presentation was received and filed.
Public Library E-Book Rollout:
R. Brian Townsend, Assistant City Manager for Community Development,
introduced a major milestone in the public library system -- the availability of electronic
books for public use, adding that staff was not anticipating not having stacks of books in
the libraries over the next several years, but there is an emerging technology that allows
patrons to check out books electronically.
Sheila Umberger, Director, and Amber Yopp, Children's Coordinator, Roanoke
Libraries, briefed the Council on the public libraries e-book rollout.
How it all beaan
. 2008-2009
o Review of eBooks services-cost prohibitive, technology
undeveloped.
. 2010
o Library planning team to learn technology, explore options and best
practices.
. December 2010
o Able to reduce cost by 75% by working with Salem, Roanoke
County and Botetourt County libraries
. February 2011 to Present
o Implementation began - eBooks opening day collection developed,
website design, joint policies, shared eBook purchases, training,
technology and publicity
. June 6, 2011
o Ebooks at the Library go "live" to the public at 10:00 a.m.
. June 9, 2011
o Ebook Expo event at the Main Library 6:00 p.m. - 8:00 p.m.
598
eReading Basics
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A more complete list of devices is at www.overdrive.com/resources/drc
Getting Started with eReading
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Special eBook Features
. Choose your own lending time -7 or 14 days
. Three eBooks/audio books at a time
. Return them early
. Renew them if available
. Create a wish list
. Put holds on books and receive an email when they are available
. Never overdue - they disappear off your device
. You can burn WMA audio format s to disc
. WMA audio books are always available to you
· Unlimited access to 33,000 out of copyright digitized ebooks (Project
Gutenburg) directly off the library's ebook website
. The Library will begin classes for citizens starting on June 9
. Classes will be taught at all library locations starting in mid-June
I
600
I
(See presentation on file in the City Clerk's Office.)
I
Vice-Mayor Trinkle asked if library cards were available over the Internet,
Ms. Umberger advised that library cards must be obtained at the Main library or one of
the branches, and hopes to have the cards available on-line in the near future.
Council Member Ferris asked about the cost of an ebook versus hardcopy.
Ms. Umberger advised that the library is accustomed to buying books at a 50 percent
discount and ebooks are a little more expensive, adding that as more suppliers come
on-line the prices will decrease.
Council Member Price commented that there is no substitute for opening a book
and being able to turn the pages.
Council Member Rosen questioned the need to build a super branch library in
eight to ten years. The City Manager pointed out that the question becomes where we
add value and libraries are the number one place for job searches. He further pointed
out that libraries are important for early childhood education and physical access is very
important.
Council Member Rosen also inquired if there had been communication with the
Roanoke City Public Schools. Ms. Umberger indicated that all of the Roanoke City
School summer school students would be enrolled in the summer reading program.
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601
Following a lengthy discussion of the briefing, the presentation was received and
filed.
At 10:10 a.m., the Mayor declared the meeting in recess.
At this point, Elder Lea left the meeting. (10:10 a.m.)
At 10:23 a.m., the Council meeting reconvened in the Emergency Operations
Conference Room, Room 159, Mayor Bowers presiding and all Members of Council in
attendance, with the exception of Elder Lea.
Arts Commission Fundina Committee Report:
Susan Jennings, Public Art Coordinator, briefed the Council on the process used
by the Roanoke Arts Commission to provide funding to non-profit organizations. She
presented the following information:
· Application reviewed and refined by agency funding advisory committee
(AFAC) of Roanoke Arts Commission (RAC)
· Application reviewed by the Office of Management and Budget
. Mandatory workshop for applicant organizations held in January. This
year Amelia Merchant, Director of Management and Budget, presented
the City's Budget for Outcomes priorities
. Applications due in February
. Interviews with applicants held in March
. RAC approved AFAC recommendations in April
· Organizations sent tentative funding levels in May along with panel
comments about their application
Application Contact
. Administrative information
· Agency budget and financial statements
. Program information
. Program budget
. Program goals and objectives
. Economic impact information
· Representations and agreement signed by Board President
· New applicants must also supply Articles of Incorporation, bylaws and IRS
501 (c)(3) letter
602
Guidelines I
. Must be a 501(c)(3)
. Must have been in business for three years
. Must apply for programmatic funding but can include administrative
support up to 20%
. May not receive more than 50% of entire agency funding from City of
Roanoke
Criteria Used to Rank Applicants
. Community need
. Management of the organization
. Compliance with Council's 2005 guidelines if applying for over $25,000.00
o Has a business plan
o Board attendance is at least 75%
o Board financial commitment is 100%
. Goals of the program further one or more of the City's BFO priorities, such
as:
o Educational value
o Economic value
o livability
Committee also considered the followina factors I
. additional revenue sources, if applicable, the AFAC will consider the
organization's efforts to obtain funding from other sources for this project
in addition to City of Roanoke funds
. Financial need of the applicant for the requested grant(no points to be
awarded but this should be considered when discussing amount of award)
. Collaborative efforts
FY2012 Allocation Recommendations
. Total Requests - $468,550.00
. Total Recommendation Requests - $280,437.00
Monitorina Process
. Quarterly reports gathered matching program goals to outcomes
. Annual site visits conducted
. When possible Arts and Culture Coordinator attends the actual program or
event
(See copy of presentation on file in the Clerk's Office.)
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603
Council Member Bestpitch asked about the criteria for compliance of the 2005
guidelines for requests greater than $25,000.00 and whether or not the agency was
required to meet the guidelines if it was receiving $25,000.00 or more; whereupon, Ms.
Jennings responded that it does not. Council Member Bestpitch expressed a concern
with restricting or limiting an organization's ability to use some of the money if funds
could be used to offset programs; and he indicated that there should be a way to
purchase services more broadly so that organizations could leverage money to obtain
grants.
Vice-Mayor Trinkle said that the guidelines are good guidelines and he
questioned why they did not apply to everyone. Ms. Jennings indicated that the
$25,000.00 guideline was an ordinance from City Council and the information is
requested from every organization. She further indicated that if the Council wished to
amend the ordinance, they could make it a requirement for everyone.
Mr. Stovall explained that at the time the requirement was put in place, there
were several small organizations requesting funding and it was felt that the guidelines
would be somewhat onerous; and therefore, based on feedback from the Council, the
$25,000.00 threshold was established. He added that the guidelines were adopted
during a period when several organizations were having financial problems; they had no
business plans and the boards of the respective organizations were not engaged. The
City Manager interjected that the Council of Community Services had received a federal
grant to provide free consulting services to non-profits to develop business plans and
there should be some consideration towards lowering the threshold to $10,000.00.
Vice-Mayor Trinkle said that if the City is going to be contributing funds, there
should be some sustainability in the organization. Ms. Jennings stated that the Arts
Funding Committee looks strongly at the requirements and organizations were grateful
for the requirements because it helped them with attendance. The City Manager
suggested getting feedback from the organizations to assess the impact of lowering the
threshold.
Vice-Mayor Trinkle asked why certain organizations had requested funding and
had not received it. Ms. Jennings explained that the requests that were not funded did
not fit the criteria and their scores were too low. The Vice-Mayor questioned if funding
could be used for capital projects; whereupon, Ms. Jennings responded that funds were
not intended for capital projects.
Council Member Rosen asked if an organization could apply for funds for the
purpose of receiving matching funds, if not, it should be considered so that
organizations could leverage funding.
604
Council Member Bestpitch inquired if it would be possible for an organization to I
modify their application during the year to include a different program. Ms. Jennings
replied that the application could be modified with the understanding that there would be
no additional funding.
Mayor Bowers asked what happens if an organization is not funded; whereupon,
Ms. Jennings explained that since there is no appeal process, any appeal would go
directly to the Council.
Following lengthy dialogue between the Council and the Public Art Coordinator,
the presentation was received and filed.
Human Services Committee Report:
Jane Conlin, Director of Human Services and Social Services, briefed the
Council on the Human Services Committee's process for determining funding to
organizations:
Application Process
. The Board met on numerous occasions to develop a new application that
better aligned with Budgeting for Outcomes
. Applications were distributed to agencies on December 30,2011 I
. A pre-proposal conference was held on January 14,2011 to review the
application and to answer questions
. Applications were due by February 18, 2011. No applications were
submitted late
. 48 applications totaling $713,144.00 were received from 35 organizations.
One organization subsequently withdrew its application (YWCA)
Application Review Process
. Applications were distributed to Board members for individual review and
scoring
. Meetings were held on March 23, 25, and April 21, 2011 to discuss
applications
. Final scoring was submitted and average scores were calculated
. The Board met on April 21 to finalize recommendations for funding
Considerations in Scorina
. Alignment between application and priorities set by the Human Services
BFO team
. A fully completed application
. Clarity and internal consistency of application
. Clarity and reasonableness of budget I
. Demonstration of need
. Number of City of Roanoke residents served
605
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Notification and Appeal Process
. Agencies were notified in writing as to their recommended funding level.
They were also notified of their right to appeal
. Appeals were held on May 9,2011 and eight agencies appealed
. Some amendments to funding recommendations were made. The final
recommendations appear on the chart attached
. Organizations were notified of the results of their appeal by mail
Aaencies that Appealed
. Adult Care Center
. Boys and Girls Club
. Brain Injury Services of Southwest Virginia
. Carilion Clinic Adolescent Health Centers
. CHIP Mental Health Services
. Feeding America
. Northwest Child Development
. Roanoke Valley Speech and Hearing Center
I
I
~e~~e!'~a . t~e~y~~iiig> ~6~f
, 2010:'11 'i~,~1J~t2.' ~ti;f!:fft
;.>~ .. .~'.: ...,".~
Family Servioe of Roa'noke Valley .A~TION Program 24,587 25.00:)' 25.000
LOA - Meals 0 n Whe els 29,505 30.000 30.000
G re e nval e Soho 01 16,719 18.000 i i.ooo
P la nn ed Pare ntho od H ea ~hSysle ms 7,838 12.000 8,000.
Blue Ri~ge Independe'nt U'!ing.Center .9,520 17,500 '10.000
RoanokeNalley Interfaith Hospitaliti,tNe1lllJork 5,000 5,&10 5,&10
Presbyterian Community Center. Pathfinders 5,000 5,000 5,000
Salvation Army - Tuming Point 16,227 16',500.' ,16,500
United Way. 01 Roanoke Valley - Smart Beginnings. Star Quality Inih1i..-e 5,000 24.000 ' '10.000'
Mental Health Amerioa 5,010 5,000 5,000
Children's Trust- Childrerls Advocacy Center 5,000 5,000 5,000
No.rthwest l;hild Development Center 12,822 24.9&1 13.000
PresbYte rian Co mm unity' Center .p athways 10 r Yo ulh 8,851 10.000 10.000
Bradley Free Clinio - Dental Program 5,000 15.000 9,000
Family Servioe of RoanokeValley. Homeoar. 15,oq] 15,500 15,100
Children's Trust- Children First Parent Education 8,001 9,000 8,850
I
606
Goodllllilillldustries 011he \ialleys 9;000 10 .000 9.000
Family Service 01 Roanoke Valley. Indillidual/FamilylMarriage Counseling 17.703 18.900 17.700
West End Cen1l!r A1tei Sdlool Program 19.670 30.000 19.600
Family Service 01 Roanoke Valley: Adults Plus 14.75,2 15.000 14.700
Conllict Resolution Cenler. Court Connecfl!d Mediation 5.000 13,681 5.000
,Conllict Resolution Cenler- Family Partnership Mee~ng Facilita~on 0 ! 2.000 5.000
APple Ridge Farm 13.7fg 40..000 13,800 .
Bradley Fiee Clini9' Medical and Pharmacy Program 5.000 15.000 6.000
Blue Ridge Legal Services 11 ,802 14.793 11 ,800
Children's Trust. CASA Program 5.000 5.000 5,000
TRUST - Emergency and TranSitional Housing 0 10 .000 5.000
AdultCare Cenler 01 Roanoke Valley 5,OOT 8,000 5.000
CHIP.M,RoanoKe Valley' Care Coordina~onSe'rvices 21.243 30.000 20:100
CHIP' 01 Roanok.e Valley - Family Strengthening 23.604 30.000 22.400 .
Council of Community Servi~es. Non.Prof~ R.eso'urce Cenler 5,638 9,000 5.000
Bjg BrotherslBig Sisters 01 SIJ\NA 0 20.000 5.toO
Girl Scouts 01\fJrginia Skyline Council 0 7,000 5.000
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607
Ccimmunit{Yo,ulh Program at 51. John.~s 11 .80:2 . 15.0(0 10.000
Belhany Hall.- Subrtanoo Abuse Trea1rnent Program 5,000 15.000 5,000
Co~uJl-di,ofC ommuni!ySe!vioes -211virginia 0 12.000 0
RoanokeValley Speech and Hearing 0- 5',000 0
SaivationArmy - Red Snield Lodge: 5,000 6,000 .5,000
CHip o1Roanok.e Va'IIe'{- Mertlal H.e~lth Services 17.88:5 ,30.000 171500
Carilion Clinic Children's Hospital- Adolescent Medidne Program 5,000 .241500 11 ,832
Brain Injury Servioos 0 18,400 O'
YWCA' Focus~orWard 5,000 7,9J0 0
Belhany, Hall - Aftercare Program 0 6,000 0
FeedingAme~ica SW VA 5,000. 15.000 .0
Ccmnionw€iallh Calholic Char~ies 5,000' 7,000 0
YMCA of Roanoke Valley - Magio Plaoo 5.000 10.000 b
Unified!:lum'ln' Se'i:u;cesTransportationSyslems RADAR 10.000 12.000 0
Bo\lS and Girls Club 0 15,120 0
YM ~A- Y-Achi eve rs 5,000 NfA NfA
Monitoring ServicES Provided by Council oi Community Services 12pOO 12pOO 12Poo
TOTAL 430,582 7.13,144 430,582
Although she had heard from several agencies, Council Member Price was
particularly interested in knowing why Feeding America had not been funded even after
having gone through the appeal process. Ms. Conlin advised that Feeding America's
application had lacked internal clarity and consistency as well as having budgetary
issues; and having gone through the appeal process, Feeding America indicated that
the lack of funds would not have an impact on its services.
Council Member Price inquired about the lack of funding for the Brain Injury
Services; whereupon, Ms. Conlin stated that Brain Injury Services' application indicated
that they could balance their budget without any money from the City; and therefore, the
committee felt that it would be inappropriate to give money to an agency that could
provide the same services without additional funding.
608
Council Member Rosen asked if one of the issues with Food Services America I
was that they use money for administrative costs and provide food to other agencies.
The City Manager pointed out that the City tries to purchase direct services and Food
Services are not a direct service provider. Ms. Conlin indicated that typically food banks
get food at a reduced cost or for free and then they in turn provide food to other
agencies at a fee, adding that they are an extremely important agency, the community
is very supportive of them, but they are not a direct service.
Vice-Mayor Trinkle questioned if feedback from the appeal process was well
received. Ms. Conlin reported that some of the organizations appealed just to get more
information and put their bid in for the following year. She further reported that the
committee would do an in person interview and debriefing after the process is over with
any organization that requests it whether they have appealed or not. She continued that
most organizations take it as good feedback.
Vice-Mayor Trinkle inquired as to why Adult Day Care had filed an appeal even
though they received funding; whereupon, Ms. Conlin reported that the Center initially
had not received funding, but did receive it after the appeal. In response to question
from the City Manager as to who had received funding following an appeal, Ms. Conlin
remarked that the Adult Day Care, Carilion Adolescent Health Center and Chip Mental
Health, all were to receive funding after going through the appeal process.
Following up on Ms. Conlin's comments about the many worth organizations and I
programs meeting the needs of the community, Council Member Bestpitch added that
there should be a better method of publicizing and emphasizing the ways the City
supports organizations. He continued that he was surprised to see that funding for
RADAR had been decreased to zero; whereupon, Ms. Conlin reported that RADAR's
application did not score very high.
Council Member Bestpitch further commented that they do the same thing year
after year and it would seem that they could put together a decent application for
another year of funding. Ms. Conlin said that the application was different this year and
applicants had been asked to directly tie what they do to the outcomes. She also said
that the committee had found RADAR's costs to be quite high, adding that even though
they would not receive funding from the Human Services Advisory Board, does not
mean they were going out of business. She mentioned hat the Board would like to see
more collaboration with other agencies that provide transportation.
Council Member Rosen questioned the monitoring of the programs and board
attendance. Ms. Conlin explained that the Board provides quarterly reports and
contracts with the Council of Community Service for an on-site review annually with
every organization.
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609
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Mayor Bowers questioned whether there was duplication in services or incentives
for collaboration. The City Manager reported that the Council of Community Services
was taking the lead on looking into coordinating efforts and trying to identify duplicates.
Ms. Conlin added that several agencies had contacted her to find out if there were
opportunities for collaboration and she provided them with some references.
Mayor Bowers also inquired as to how Council would know if Roanoke citizens
were benefiting from the services being provided; whereupon, Ms. Conlin said that there
were breakdowns as to the number of people being served from the City or elsewhere,
along with demographics on them.
At this point, Vice-Mayor Trinkle left the meeting. (11 :17 a.m.)
At 11 :17 a.m., the Mayor declared the meeting in recess until 2:00 p.m., for a
Closed Meeting; and thereafter, to be reconvened in the Council Chamber, Room 450,
Noel C. Taylor Municipal Building.
At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
I
PRESENT: Council Members William D. Bestpitch, Rafael E. Ferris, Sherman P.
Lea (arrived late), Anita J. Price, Court G. Rosen, David B. Trinkle and Mayor David A.
Bowers-7.
ABSENT: NONE-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Reverend Christopher Yopp, Pastor, First
Christian Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
PROCLAMATIONS: The Mayor declared the week of June 12 - 18, 2011 as
Roanoke Navy Week.
I (See copy of proclamation on file in the City Clerk's Office.)
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Mayor Bowers presented an official copy of the proclamation to Diana Alloway, I
Lieutenant Commander, Commanding Officer, Navy Operational Support Center.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and all matters will be referred
to the City Manager for response, recommendation or report to Council, as he may
deem appropriate.
Lloyd Long, 3507 Laurel Ridge Road, N. W., appeared before Council and
presented approximately 11 pictures in reference to a drainage issue on his property,
which has been in existence since 2005. He solicited assistance from City Council to
help resolve the issue with flooding on his property, adding that with financial assistance
from the City, the water could be diverted.
(See pictures and copy of comments on file in the City Clerk's Office.)
Council Member Rosen advised that the matter needed to be investigated and
hoped that a City solution could be found with the help of the affected property owners.
The City Manager indicated that the matter would be discussed with the
appropriate property owners and City staff.
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Following extensive dialogue, the pictures as submitted by Mr. Long, along with
his comments were referred to the City Manager for investigation and report to the
Council.
(Response from City staff was provided in the City Council's Update on June 22,
2011; and communication from the City Engineer under date of June 24, 2011.)
Robert Gravely appeared before the Council and expressed concern regarding
the unfair treatment received from the former City Council three years ago that resulted
in his dismissal from employment with the City.
The Mayor requested that the City Manager, City Attorney and City Clerk meet
with Mr. Gravely to discuss his concern in order to bring about some type of
understanding to resolve the matter.
Chris Craft appeared before the Council and spoke about his volunteerism to the
City and reiterated his concern as to not being selected to serve on any authority,
board, committee or commission appointed by the Council.
At this point, Elder Lea entered the meeting. (2:39 p.m.)
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Evelyn Bethel appeared before Council and urged the Council to consider Chris
Craft for appointment to an authority, board, committee or commission.
Estelle McCadden, President, Melrose-Rugby Neighborhood Organization,
appeared before the Council and expressed concern with regard to construction of two
modular homes in the Orange Avenue northwest area.
(See copy of comments and pictures of the modular homes on file in the City Clerk's
Office.)
Following lengthy dialogue, the matter was referred to the City Manager for
investigation and report back to the Council.
(See copy of communication from the City Manager dated June 17, 2011, with
regard to construction of commercial building at 2432 Orange Avenue N. W., on
file in the City Clerk's Office.)
COUNCIL: The Mayor called attention to a request of the City Attorney for the
Council to immediately convene in a Closed Meeting for the purpose of consulting with
legal counsel on a specific legal matter relating to pending litigation requiring the
provision of legal advice, pursuant to Section 2.2-3711(A)(7), Code of Virginia (1950),
as amended; whereupon, Council Member Ferris moved that the Council concur in the
request of the City Attorney to convene in Closed Meeting to discuss the
abovementioned matter. The motion was seconded by Vice-Mayor Trinkle and adopted
by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was not present when the vote was recorded.)
At 2:50 p.m., the Mayor declared the meeting in recess.
At 3:26 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Bowers presiding, and all Members of the Council in attendance, with the exception of
Council Member Rosen.
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CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes .of the regular meeting of Council held on Monday, April 4,
2011, and Monday, April 18, 2011 and recessed until Thursday, April 28, 2011, were
before the body.
(See Minutes on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that the reading of the minutes be dispensed with and
approved as recorded. The motion was seconded by Council Member Ferris and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was not present when the vote was recorded.)
ROANOKE CIVIC CENTER COMMISSION: A communication from the City
Clerk advising of the resignation of Laura Rawlings as a member of the Roanoke Civic
Center, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that Council accept the resignation and receive and
file the communication. The motion was seconded by Council Member Ferris and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was not present when the vote was recorded.)
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ROANOKE PUBLIC LIBRARY BOARD: A communication from the City Clerk
advising of the resignation of Andrew Williams as a member of the Roanoke Public
Library Board, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
,
Vice-Mayor Trinkle moved that Council accept the resignation and receive and
file the communication. The motion was seconded by Council Member Ferris and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was not present when the vote was recorded.)
OATHS OF OFFICE-ROANOKE VALLEY AREA METROPOLITAN PLANNING
ORGANIZATION-ROANOKE ARTS COMMISSION- ROANOKE VALLEY GREENWAY
COMMISSION- CABLE TELEVISION COMMITTEE- PERSONNEL AND
EMPLOYMENT PRACTICES COMMISSION- MILL MOUNTAIN ADVISORY
COMMITTEE- ROANOKE PUBLIC LIBRARY BOARD: Reports of qualification of the
following individuals were before the Council:
David B. Trinkle and M. Rupert Cutler as City representatives of the
Roanoke Valley Area Metropolitan Planning Organization for terms of
three-years ending June 30,2014;
Christopher P. Morrill as a City representative of the Roanoke Valley-
Alleghany Regional Comprehensive Economic Development Strategy
Committee for a term of three-years ending March 31, 2014;
Susan Egbert as a member of the Roanoke Arts Commission for a term of
three-years ending June 30, 2014;
James B. Lee as a City representative of the Roanoke Valley Greenway
Commission for a term of three-years ending June 30,2014;
Robert Lewis Leftwich as a City representative of the Roanoke Valley
Regional Cable Television Committee for a term of three-years ending
June 30, 2014;
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Meg Munton and Curtis Mills as members of the Personnel and
Employment Practices Commission for a term of three-years ending
June 30, 2014;
Louise Kegley and Richard Clark as members of the Mill Mountain
Advisory Committee for terms of three-year ending June 30, 2014; and
Susan Koch for a three year term of office ending June 30, 2014, and
Marianne Gandee to fill the unexpired term of Lauren D. Saunders ending
June 30, 2013, as members of the Roanoke Public Library Board.
(See copies of Oaths or Affirmations of Office on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that the reports of qualification be received and filed.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was not present when the vote was recorded.)
At this point, Council Member Rosen entered the meeting. (3:30 p.m.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
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ITEMS RECOMMENDED FOR ACTION:
LANDMARKS/HISTORIC PRESERV A TION-VIRGI NIA TRANSPORTATION
MUSEUM-BUDGET: The City Manager submitted a written communication
recommending acceptance and appropriation of funds donated from Virginia Museum of
Transportation for research, survey and nomination work associated with the listing of
the Museum on the Virginia Landmarks Register and National Register of Historic
Places.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#39123-060611) A RESOLUTION accepting a donation of funds from the
Virginia Museum of Transportation to the City to fund partially a project to research,
survey, and nominate the Virginia Museum of Transportation (VMT) building for
inclusion on the Virginia Landmarks Register and the National Register of Historic
Places; authorizing the City Manager to take any necessary actions pertaining to such
donation; and expressing the City's appreciation for such donation.
(For full text of resolution, see Resolution Book No. 75, page 1.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39123-060611. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
Vice-Mayor Trinkle offered the following budget ordinance:
(#39124-060611) AN ORDINANCE to appropriate funding from the Virginia
Museum of Transportation (VMT), amending and reordaining certain sections of the
2010-2011 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 2.)
616
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 39124-060611. I
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
GRANTS-NEIGHBORHOODS-BUDGET: The City Manager submitted a written
communication recommending acceptance and appropriation of the Certified Local
Government grant funds from the Virginia Department of Historic Resources to
undertake a historic survey and inventory for two City neighborhoods.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#39125-060611) A RESOLUTION authorizing the acceptance of two Certified
Local Government Grants from the Virginia Department of Historic Resources;
authorizing the City Manager to execute any necessary documents, provide any
additional information, and to take any necessary actions in order to obtain, implement, I
and administer such grants.
(For full text of resolution, see Resolution Book No. 75, page 2.)
Council Member Bestpitch moved the adoption of Resolution No. 39125-060611.
The motion was seconded by Council Member Price.
The City Manager pointed out that the City of Roanoke's Department of Planning
Building and Development applied for grant funds to undertake a historic survey and
inventory of the Riverland neighborhood and Rugby section of the Melrose-Rugby
neighborhood, which would lead to eventual inclusion in the Virginia Landmarks
Register and National Register of Historic Places.
For clarification purposes, Mr. Morrill explained that for a neighborhood to be
designated on the national registry it must be surveyed and the history or events that
took place in the neighborhood(s), must be proven; and if a neighborhood is placed on
the national register, there is available assistance with tax credits and revitalization.
Mayor Bowers mentioned that the former Mayor, C. Nelson Harris, was
conducting research in connection with the Walnut Hill Neighborhooq, which
neighborhood is part of the Riverland neighborhood, and asked the City Manager to
contact Mayor Harris to see if he would be interested in being a part of the process.
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There being no further comments by the Council, Resolution No. 39125-060611
was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
Council Member Bestpitch offered the following budget ordinance:
(#39126-060611) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Department of Historic Resources Certified Local
Government Grant, amending and reordaining certain sections of the 2010-2011 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 3.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 39126-
060611. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
PAY PLAN-FIRE/EMERGENCY MEDICAL SERVICES-BUDGET: The City
Manager submitted a written communication recommending approval and
appropriation/transfer of funds for a one-time stipend to all full-time and permanent part-
time employees to recognize contributions made during this period of economic
downturn; and replacement of Fire-EMS apparatus.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#39127-060611) A RESOLUTION authorizing and approving a one-time bonus
to certain City employees in the amount of $1,000.00 each, and dispensing with the
second reading by title of this Ordinance pursuant to the provisions of Section 12 of the
City Charter.
(For full text of resolution, see Resolution Book No. 75, page 4.)
618
Vice-Mayor Trinkle moved the adoption of Resolution No. 39127-060611. The I
motion was seconded by Council Member Rosen.
The Director of Finance pointed out that an update for the computation of funding
for Roanoke City Schools had be omitted as part of the recommendation to the Council,
advising that an additional $1.3 million would be provided to Roanoke City Schools
under the funding formula which would bring the operating funding to $69.7 million,
adding that the "Eat for Education" program had generated $215,000.00.
Council Member Ferris congratulated City staff and pointed out that there were
numerous localities in the Commonwealth that raised taxes in order to bring their
budgets into balance; and that many cities and counties were raising Real Estate taxes
three, four, five and up to six cents per one hundred in addition to fees and other taxes.
He stated that the Council, with the help of the City Manager, Director of Finance and
City employees have been doing more with less or at least the same.
There being no additional comments by the Council, Resolution No. 39127-
060611 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
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Vice-Mayor Trinkle offered the following budget ordinance:
(#39128-060611) AN ORDINANCE to increase the FY 2010-2011 revenue
estimate, appropriate funding to various accounts and transfer funding from Residential
Juvenile Detention to Employee Stipend amending and reordaining certain sections of
the 2010-2011 General and Fleet Management Funds Appropriations and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 5.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 39128-060611.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
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CITY CODE-SOLI D WASTE: The City Manager submitted a written
communication recommending amendment to the Solid Waste Management Section of
the City Code in order to clarify that the front porch is not part of the definition of
"principal building"; and authorization to allow a container to be placed in an alternative
location, if it is not practical to place behind the "principal building".
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#39129-060611) AN ORDINANCE amending and reordaining Section 14.1-1,
Definitions, and Section 14.1-18, Time of placement of automated collection containers
and recvclable containers for collection, of Chapter 14.1, Solid Waste Manaoement, of
the Code of the City of Roanoke (1979), as amended; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 6.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 39129-060611.The
motion was seconded by Council Member Rosen.
Council Member Bestpitch inquired as to the affect of the guidelines as it relates
to rental property if the renter did not comply with the guidelines since the City does not
maintain a list of renters, and further referencing that the property owners would be
cited for any violations that might occur.
The City Manager explained that the fine would be $25.00 and would not be
assessed until after three or more notices were given; and it is hoped that the landlords,
in their due diligence of their properties, would perform random checks of their rental
properties.
Council Member Bestpitch asked the City Administration to study the matter
further; whereupon, the City Manager commented that staff would seek input from
landlords regarding the matter. Mr. Morrill pointed out that the City provides model
leases for property owners and suggested that a requirement be worked into the lease
along with provisions to withdraw fees imposed by the City from the security deposit, if
the requirement is not met.
Mayor Bowers indicated that he too was reluctant to move forward on the matter,
indicating that it was actually neighborhood leaders who had approached City staff and
not the City staff proposing the amendment; and therefore, he wondered how it would
affect citizens with steep lots. The City Manager assured the Council that City staff
would work with those citizens challenged by the topography, adding that since this has
been a serious issue, he was recommending a step up in enforcement of solid waste
regulations because of neighborhood pride and blight.
620
Council Member Rosen agreed with Mr. Morrill's comments regarding I
incorporating requirements into leases, because tenants were not only renting the inside
of the building, but also the outside, along with sidewalks and public rights-of-way. He
continued that it was incumbent upon landlords to ensure that their tenants were
responsible citizens.
In response to an inquiry made by Council Member Ferris with regard to
penalizing a tenant since it would be almost impossible to collect the fine; whereupon,
the City Attorney advised that there are many problems associated with trying to charge
a tenant since landlords are not required to register their tenants with the City, adding
that it would be impractical to try to maintain a master list of all tenants in the City.
Following indepth dialogue regarding the matter, Ordinance No. 39129-060611
was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
SIDEWALK/CURBS AND GUTTERS-BUDGET: The City Manager submitted a
written communication recommending transfer of Virginia Department of Transportation I
(VDOT) Revenue Sharing funds for sidewalk maintenance.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following budget ordinance:
(#39130-060611) AN ORDINANCE to transfer funding from various projects to
the Old Mountain Road Bridge Project amending and reordaining certain sections of the
2010-2011 Capital Projects Fund Appropriations and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 8.)
Council Member Rosen moved the adoption of Budget Ordinance No. 39130-
060611. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
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GRANTS-BUDGET: The City Manager submitted a written communication
recommending transfer of funds in connection with recommendations of the Human
Services Advisory Board for funding to qualified agencies for Fiscal Year 2011-2012.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#39131-060611) A RESOLUTION concurring in the recommendations of the
Human Services Advisory Board ("Board") for allocation of City funds to various
qualified agencies to assist such agencies in the performance of their programs for
Fiscal Year 2011-2012, and authorizing the City Manager or his designee to execute a
contract with the Council of Community Services to perform the necessary performance
audits to evaluate the effectiveness and efficiency of all the programs by such agencies.
(For full text of resolution, see Resolution Book No. 75, page 9.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39131-060611. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
Vice-Mayor Trinkle offered the following budget ordinance:
(#39132-060611) AN ORDINANCE to transfer funding to specific Human
Services Committee agencies, amending and reordaining certain sections of the 2011-
2012 General Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 10.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 39132-060611.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers- 7.
NAYS: None-O.
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BUDGET-ROANOKE ARTS COMMISSION: The City Manager submitted a I
written communication recommending transfer of funds in connection with
recommendations of the Roanoke Arts Commission for funding to specific agencies for
Fiscal Year 2011-2012.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#39133-060611) A RESOLUTION concurring in and approving the
recommendations of the Roanoke Arts Commission's ("Arts Commission") allocation of
City funds to various nonprofit agencies for Fiscal Year 2011-2012.
(For full text of resolution, see Resolution Book No. 75, page 12.)
Council Member Ferris moved the adoption of Resolution No. 39133-060611.
The motion was seconded by Council Members Bestpitch and Price and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
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Council Member Ferris offered the following budget ordinance:
(#39134-060611) AN ORDINANCE to transfer funding to specific Art
Commission agencies, amending and reordaining certain sections of the 2011-2012
General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 13.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39134-
060611. The motion was seconded by Council Members Bestpitch and Price and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
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COMMENTS BY THE CITY MANAGER:
The City Manager gave brief remarks regarding the RVTV Award of Distinction in
the 17th Annual Communicator Awards for the "Eat For Education" PSA; e-Book Expo
celebration of free downloadable e-Books at Roanoke Public Libraries on Thursday,
June 9 from 6:00 p.m. - 8:00 p.m., on the Mezzanine, Roanoke Main Library; and
Family Fun and Safety Fair to be held on Saturday, June 18 from 10:00 a.m. -2:00 p.m.,
at the Roanoke Main Library. He called attention to a fire at the Villa Heights
Recreation Center which heavily damaged the roof and attic of the home, adding that
the fire was being considered as arson, and that the damage would be assessed, with
the outcome reported to the Council.
CITY ATTORNEY:
CITY CODE: The City Attorney submitted a written communication
recommending a readoption and reenactment of the Code of the City of Roanoke
(1979), as amended.
Council Member Ferris offered the following ordinance:
(#39135-060611) AN ORDINANCE to readopt and reenact the Code of the City
of Roanoke (1979), as amended; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 14.)
Council Member Ferris moved the adoption of Ordinance No. 39135-060611.The
motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-7.
NAYS: None-O.
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted the April 2011
Financial Report.
(For full text, see Financial Report on file in the City Clerk's Office.)
The Director of Finance shared information pertaining to the City's Financial
Report.
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Council Member Bestpitch commented that the report reflects a two percent I
decline in revenue for FY 2010 and further indicates that revenues through April had
increased 1.9 percent from FY 2010. Ms. Shawver interjected that FY 2010 had been
used as a reference point. Council Member Bestpitch questioned if the numbers were
an indication that revenues were almost back to where they once were. The Director of
Finance responded in the affirmative, adding that revenues still were not back to the
peak as in FY 2009.
He also questioned the amount of admission taxes as listed in the report as he
called attention to a report by the Civic Center that was presented to the Council a few
weeks prior; whereupon, Ms. Shawver explained that the Civic Center tax was doing
well; however, it accrues to the Civic Center Enterprise Fund, and the admissions tax
referenced in the Financial Report accrues to the General Fund, which includes movie
theaters and the Art Museum.
In response to Council Member Bestpitch's inquiry about the ten percent
variance on overtime and part-time wages for Fire-EMS, and whether there were
staffing issues that needed to be addressed, the City Manager commended the Fire-
EMS Department for being very prudent with the use of overtime and pointed out that
there had been a higher than expected turnover rate in the Department that
necessitated the use of additional overtime hours until the positions could be filled. He
further explained that as the new academy comes on-line positions would be filled, but I
in the interim, staffing levels have been adequately maintained through the use of
overtime.
Following the remarks of Council, the Mayor advised that the Financial Report
would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENT BY THE MAYOR AND MEMBERS OF
COUNCIL:
The Mayor reminded the Council that the matter regarding the possible
rescheduling of the October 3 Council Meeting due to the 2011 VML Conference would
be discussed further at the June 20 Council meeting.
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Council Member Bestpitch asked that the remarks of Estelle McCadden
regarding the erection of modular homes in the Melrose-Rugby neighborhood be
investigated by the City Manager.
Council Member Bestpitch also commended the City on the landscape
improvements around the greenways, especially at Vie Thomas Park; and in terms of
capital planning, and requested that the City Manager develop a process for a plan that
would emphasize the natural vegetation, filter the drainage and provide habitats for
wildlife.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE-ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor
called attention to a vacancy created by the resignation of Christina Brannan as a
member of the Roanoke Neighborhood Advocates for a term ending June 30, 2012;
whereupon, he opened the floor for nominations.
Council Member Price placed in nomination the name of Dustin Akers.
There being no further nominations, Mr. Akers was appointed as a member of
the Roanoke Neighborhood Advocates to fill the unexpired term of Christina Brannan
ending June 30, 2012, by the following vote:
FOR MR. AKERS: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea,
Price and Mayor Bowers-7.
OATHS OF OFFICE-WESTERN VIRGINIA WATER AUTHORITY: The Mayor
called attention to a vacancy created by the resignation of Robert Lawson, Jr., as a
member of the Western Virginia Water Authority for a term ending June 30, 2012;
whereupon, he opened the floor for nominations.
Council Member Price placed in nomination the name of Harvey Brookins.
There being no further nominations, Mr. Brookins was appointed as a member of
the Western Virginia Water Authority to fill the unexpired term of Robert Lawson, Jr.,
ending June 30, 2012, by the following vote:
FOR MR. BROOKINS: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea,
Price and Mayor Bowers-7.
OATHS OF OFFICE-PERSONNEL AND EMPLOYMENT PRACTICES
COMMISSION: The Mayor called attention to the expiration of the three-year term of
office of Letitia Smith as a member of the Personnel and Employment Practices
Commission ending June 30, 2011; whereupon, he opened the floor for nominations.
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Council Member Price placed in nomination the name of Letitia Smith.
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There being no further nominations, Ms. Smith was reappointed as a member of
the Personnel and Employment Practices Commission for a three-year term of office
ending June 30, 2014, by the following vote:
FOR MS. SMITH: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price
and Mayor Bowers-7.
OATHS OF OFFICE-TOWING ADVISORY BOARD: The Mayor called attention
to a vacancy created by the resignation of Stan Smith as a member of the Towing
Advisory Board for a term ending October 31,2011; whereupon, he opened the floor for
nominations.
Council Member Price placed in nomination the name of Kenny Garrett.
There being no further nominations, Mr. Garrett was appointed as a member of
the Towing Advisory Board to fill the unexpired term of Stan Smith ending October 31,
2011, by the following vote:
FOR MR. GARRETT: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea,
Price and Mayor Bowers-7.
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OATHS OF OFFICE-ROANOKE PUBLIC LIBRARY BOARD: The Mayor called
attention to an upcoming vacancy on the Roanoke Public Library Board due to the
ineligibility of Stanley Breakell for a term of office ending June 30, 2011. Inasmuch as
Mr. Breakell has served three consecutive terms of office, he is not eligible for
reappointment; whereupon, he opened the floor for nominations.
Council Member Price placed in nomination the name of King Tower.
There being no further nominations, Mr. Tower was appointed as a member of
the Roanoke Public Library Board for a three-year term of office commencing July 1,
2011 and ending June 30, 2014, by the following vote:
FOR MR. KING: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price
and Mayor Bowers-7.
OATHS OF OFFICE-MILL MOUNTAIN ADVISORY COMMITTEE: The Mayo~
called attention to an upcoming vacancy on the Mill Mountain Advisory Committee
created by expiration of the term of office Michael Loveman ending June 30, 2011;
whereupon, he opened the floor for nominations.
Council Member Price placed in nomination the name of Ahondryea Brooks.
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There being no further nominations, Ms. Brooks was appointed as a member of
the Mill Mountain Advisory Committee for a three-year term of office commencing
July 1, 2011 and ending June 30, 2014, by the following vote:
FOR MS. BROOKS: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea,
Price and Mayor Bowers-7.
OATHS OF OFFICE-ROANOKE VALLEY ALLEGHANY COMMISSION: The
Mayor called attention to a vacancy created by the expiration of the term of office of
Mayor David A. Bowers as an elected official representative of the Roanok~ Valley-
Alleghany Commission ending June 30, 2011; whereupon, he opened the floor for
nominations.
Council Member Price placed in nomination the name of Mayor David A. Bowers.
There being no further nominations, Mayor Bowers was reappointed as an
elected official representative of the Roanoke Valley-Alleghany Commission for a three-
year term of office ending June 30, 2014, by the following vote:
FOR MAYOR BOWERS: Council Members Rosen, Trinkle, Bestpitch, Ferris,
Lea, Price and Mayor Bowers-7.
OATHS OF OFFICE-ROANOKE VALLEY CONVENTION AND VISITORS
BUREAU: The Mayor called attention to the expiration of the one-year terms of office of
Ssunny Shah and Barton Wilner as City representatives of the Roanoke Valley
Convention and Visitors Bureau, Board of Directors, noting that a communication from
the City Manager to the Council dated May 20,2011, recommended the appointment of
four City representatives to the Board of Directors; whereupon, he opened the floor for
nominations.
Council Member Price placed in nomination the names of Ssunny Shah, Barton
Wilner, Gary Walton and Lee Wilhelm, III.
There being no further nominations, Messrs. Shah and Wilner were reappointed
and Messrs. Walton and Wilhelm were appointed as City representatives of the
Roanoke Valley Convention and Visitors Bureau, Board of Directors for one-year terms
of office, each, ending June 30, 2012, by the following vote:
FOR MESSRS. SHAH, WILNER, WALTON, AND WILHELM: Council Members
Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7.
SCHOOLS: The Mayor announced that the Council would conduct public
interviews during its June 20 Council meeting at 4:00 p.m., with public comments
received from citizens regarding the potential candidates at 7:00 p.m., and appointment
of the successful candidate at the July 5 Council meeting.
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At 4:11 p.m., the Mayor declared the Council meeting in recess for a Closed I
Meeting in the Council's Conference Room in order to discuss annual performance
evaluations of the Director of Finance and Municipal Auditor.
At 5:39 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance, with the
exception of Council Member Rosen, who left following the Closed Meeting.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Ferris moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Elder Lea and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
There being no further business, the Mayor declared the meeting adjourned at
5:40 p.m.
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APPROVED
ATTEST:
~hJ,~~
Stephanie M. Moon, MMC
City Clerk
~~.._.-
avid . Bower;- -
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
June 20, 2011
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, June 20,
2011, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration. Article II, City Council, Section
2-15, Rules of Procedure, Rule 1, Reoular Meetinos, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 38872-070610 adopted by the
Council on Tuesday, July 6, 2010.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E.
Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Cedric E. Malone, Pastor,
Greater Mt. Zion Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT: Vice-Mayor Trinkle presented a ceremonial
copy of a proclamation declaring July 28 - 31, 2011 as FloydFest Week to Svetlana
Nikic, Vice-President of Communications.
(See copy of proclamation on file in the City Clerk's Office.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and all matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
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John Keenum appeared before the Council and spoke about street vending.
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(See copy of comments on file in the City Clerk's Office.)
As a Member of Council and a restaurant owner, Vice-Mayor Trinkle expressed
appreciation to Mr. Keenum for his efforts as a street vendor, noting for the record that it
is his hope that downtown vending will open up, especially in the City parks and green
space once the parks and green space are redone to make them more accessible for
daily use, not just seasonal, but throughout the year. He also believes this Council will
continue to look at the ordinance again, and will continue to support downtown vending.
In closing, he hopes Mr. Keenum will continue his efforts.
Without objection by the Council, the City Manager and staff was asked to
contact Mr. Keenum to discuss efforts to promote street vending.
(Response noted in Council Update dated July 13, 2011, on file in the City Clerk's
Office.)
Chris Craft appeared before the Council and spoke about the upcoming anti-
bullying slogan recognition scheduled for 7:00 p.m., and encouraged the Council to
attend First Fridays to promote the businesses in downtown Roanoke.
Robert Gravely appeared before the Council and reiterated that his civil rights I
had been violated and again complained about having being dismissed from
employment with the City.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to one Closed Meeting request from the City
Manager.
MINUTES: Minutes of the regular meeting of Council held on Monday, May 2,
2011, recessed meeting held on Thursday, May 5, 2011, and continued recessed
meeting held on Monday, May 9,2011, were before the body.
(See Minutes on file in the City Clerk's Office.)
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Council Member Bestpitch moved that Council dispense with the reading of the
minutes and approve as recorded. The motion was seconded by Vice-Mayor Trinkle
and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
PURCHASE/SALE OF PROPERTY: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss the disposition of
publicly-owned property located at 425 Church Avenue, S. W., where discussion in an
open meeting would adversely affect the bargaining position or negotiating strategy of
the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request as above
. described. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
OATHS OF OFFICE-ROANOKE ARTS COMMISSION-REGIONAL VIRGINIA
ALCOHOL SAFETY ACTION PROGRAM POLICY BOARD-ROANOKE VALLEY
CONVENTION AND VISITORS BUREAU-WESTERN VIRGINIA WATER AUTHORITY-
TOWING ADVISORY BOARD: Reports of qualification of the following individuals were
before the Council:
Douglas Jackson as a member of the Roanoke Arts Commission for a
three-year term of office ending June 30, 2014;
Tim Jones as a City representative of the Regional Virginia Alcohol Safety
Action Program Policy Board for a three-year term of office ending
June 30, 2014;
Gary Walton, Barton Wilner, and Lee Wilhelm, III, as City representatives
of the Roanoke Valley Convention and Visitors Bureau, Board of
Directors, for terms of office ending June 30, 2012;
632
Marc Fink as a City representative of the Western Virginia Water Authority
for a four-year term of office ending June 30, 2015; and
Kenny Garrett as a member of the Towing Advisory Board to fill the
unexpired term of Stan Smith ending October 31,2011.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reports of qualification be received
and filed. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
VIRGINIA EMPLOYMENT COMMISSION-TREASURER: The City Treasurer
submitted a written communication recommending authorization to execute an
agreement with the Virginia Employment Commission (VEC), as well as annual
renewals relating to the City's use of the VEC's electronic information system by the
City Treasurer's Office; and to waive the City's sovereign immunity in connection
therewith; and a communication from the City Manager concurring in the request.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#39136-062011) A RESOLUTION authorizing the waiver of the City's sovereign
immunity in connection with the City's use of the Virginia Employment Commission's
(VEC) electronic information system by the City Treasurer's Office, and authorizing
execution of an agreement with the VEC, as well as annual renewals of such
agreement, in connection with such use of its electronic information system.
(For full text of resolution, see Resolution Book No. 75, page 16.)
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633
Council Member Ferris moved the adoption of Resolution No. 39136-062011.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-WORKFORCE DEVELOPMENT BOARD-HUMAN SERVICES: The
City Manager submitted a written communication recommending acceptance of
Western Virginia Workforce Development Board Workforce Investment Act (WIA) Rapid
Response Funds for Program Year 2010-2011 from the Virginia Community College
System.
(Full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#39137-062011) A RESOLUTION accepting the Western Virginia Workforce
Development Board Workforce Investment Act grant in the amount of $255,350, and
authorizing the City Manager to execute the requisite documents necessary to accept
the funding.
(For full text of resolution, see Resolution Book No. 75, page 16.)
Council Member Rosen moved the adoption of Resolution No. 39137-062011.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: 0
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
634
Council Member Rosen offered the following budget ordinance:
I
(#39138-062011) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Workforce Investment Act FY11 Dislocated Worker
Rapid Response Grant #2, amending and reordaining certain sections of the 2010-2011
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 17.)
Council Member Rosen moved the adoption of Budget Ordinance No. 39138-
062011. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
BUDGET-HUMAN SERVICES: The City Manager submitted a written
communication recommendation acceptance and appropriation of funds from the
Virginia Department of Social Services for the Southwest Virginia Regional Employment I
Coalition to assist citizens who are receiving Temporary Assistance to Needy Families
(T ANF) benefits to obtain employment or, where appropriate, an alternative disability
income.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
(#39139-062011) A RESOLUTION authorizing the acceptance of an Employee
Advancement for Temporary Assistance to Needy Families (TANF) Participants grant
from the Virginia Department of Social Services (VDSS) for the purpose of maintaining
and improving existing services to eligible T ANF recipients; authorizing the City of
Roanoke to serve as the primary fiscal agent for the distribution of such funds to the
provider agencies for services provided to the local DSS agencies; and authorizing
execution of any and all necessary documents to comply with the terms and conditions
of the grant.
(For full text of resolution, see Resolution Book No. 75, page 18.)
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635
Council Member Price moved the adoption of Resolution No. 39139-062011.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
Council Member Price offered the following budget ordinance:
(#39140-062011) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Southwest Virginia Regional Employment Coalition
Grant, amending and reordaining certain sections of the 2010-2011 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 19.)
Council Member Price moved the adoption of Budget Ordinance No. 39140-
062011. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
GRANTS-BUDGET-HOUSING: The City Manager submitted a written
communication recommending acceptance and appropriation of 2011-2012 Community
Development and Block Grant (CDBG), HOME Investment Partnerships Program and
Emergency Shelter Grant (ESG) Program funds from the U.S. Department of Housing
and Urban Development (HUD) to provide for a variety of activities ranging from
housing and community development to homelessness prevention and job creation.
(For full text, see communication on file in the City Clerk's Office.)
636
Council Member Bestpitch offered the following resolution:
(#39141-062011) A RESOLUTION accepting the Fiscal Year 2011-2012 funds
for the Community Development Block Grant, HOME Investment Partnerships Program,
and Emergency Shelter Grant Program; authorizing the City Manager to execute the
requisite Grant Agreements with the United States Department of Housing and Urban
Development ("HUD"); and authorizing the City Manager to execute such subgrant
agreements, amendments, and other documents as may be required.
(For full text of resolution, see Resolution Book No. 75, page 20.)
Council Member Bestpitch moved the adoption of Resolution No. 39141-062011.
The motion was seconded by Council Member Price.
Although he was an unpaid member serving on the Rebuilding Together
Roanoke Board of Directors, which Board receives CDBG funds from the City and there
appears to be no conflict of interest, Mayor Bowers stated that he would abstain from
voting on the abovestated matter.
There being no discussion of the matter by the Council, Resolution No. 39141-
062011 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Rosen-6.
NAYS: None-O.
(Mayor Bowers abstained from voting.)
Council Member Bestpitch offered the following budget ordinance:
(#39142-062011) AN ORDINANCE to appropriate funding from the Department
of Housing and Urban Development (HUD) for the Community Development Block
Grant Program (CDBG), HOME Investment Partnerships Program and Emergency
Solutions Grant Program (ESG), amending and reordaining certain sections of the
2011-2012 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 21.)
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Council Member Bestpitch moved the adoption of Budget Ordinance No. 39142-
062011. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Rosen-6.
NAYS: None-O.
(Mayor Bowers abstained from voting.)
JEFFERSON CENTER FOUNDATION-BUDGET: The City Manager submitted a
written communication recommending execution of an agreement with the Jefferson
Center Foundation to provide $100,000.00 to support its capital campaign (one-time
contribution), specifically for roof replacement of the Jefferson Center; and appropriation
of funds.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#39143-062011) A RESOLUTION authorizing an agreement with the Jefferson
Center Foundation for the purpose of capital improvements, specifically replacement of
the roof, at the Jefferson Center.
(For full text of resolution, see Resolution Book No. 75, page 26.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 39143-062011. The
motion was seconded by Council Members Bestpitch and Price.
Council Member Bestpitch pointed out that no money would be provided by the
City until the Jefferson Center was able to document that they had raised an equivalent
amount of money from other sources; and the City would match dollar for dollar up to
$100,000.00 for a total of $200,000.00. He explained that even $200,000.00 would not
be enough to repair the roof because it was anticipated that the cost would be around
$225,000.00, adding that the Jefferson Center Foundation was looking to the
community for private donations so that they would qualify for the $100,000.00.
He indicated that the Jefferson Center Foundation would be embarking on a
campaign from $1.5 million to $2 million over the next several years, and he hoped
everyone appreciated all the hard work that had been done to bring so many regional,
national and international performers to the City, many of which would never have been
to Roanoke without the renovations to the Jefferson Center, specifically the Shaftman
Performance Hall. He continued that the Center was a real treasure to the community
and encouraged the public to step forward and contribute to the whole project.
638
Council Member Ferris called attention to the terms of the agreement with the I
Jefferson Center Foundation, noting that they were supposed to maintain the facility
including the roof, but pointed out that the City owns the building and wanted to help
maintain its asset.
There being no further discussion regarding the matter, Resolution No. 39143-
062011 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
Vice-Mayor Trinkle offered the following budget ordinance:
(#39144-062011) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve to the Jefferson Center Capital Contribution
account amending and reordaining certain sections of the 2010-2011 Capital Projects
Fund Appropriations and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 27.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 39144-062011. I
The motion was seconded by Council Members Bestpitch and Price and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
BUDGET-FUEL-FIRE/EMS DEPARTMENT: The City Manager submitted a
written communication recommending transfer of funds for a diesel exhaust system
upgrade for Fire Station NO.1 located at Franklin Road and Elm Avenue, S. W. .
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Rosen offered the following budget ordinance:
(#39145-062011) AN ORDINANCE to transfer funding from the Health
Department/Civic Mall Tenant Upfit project to the Fire/EMS Station #1 Exhaust System
Upgrade project amending and reordaining certain sections of the 2010-2011 Capital
Projects Fund Appropriations and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 28.)
Council Member Rosen moved the adoption of Budget Ordinance No. 39145-
062011. The motion was seconded by Vice-Mayor Trinkle and Council Members
Bestpitch and Ferris.
Council Member Bestpitch asked how many other stations needed to be
retrofitted with the new system; whereupon, Sherman M. Stovall, Assistant City
Manager for Operations, advised that a grant had been secured to retrofit the remaining
stations, and Station No. One was the last one.
There being no further questions and/or comments by the Council Members,
Budget Ordinance No. 39145-062011 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
COMMENTS BY CITY MANAGER:
The City Manager commented on the following:
Food Drive for Feedinq America Southwest Virqinia
· The City has conducted a food drive encouraging employees to
bring nonperishable food items to benefit the families served by
Feeding America Southwest Virginia.
· Collection boxes were made available in the City Manager's Office,
Parks and Recreation Administrative Office, all library branches, the
Public Works Service Center, the Police Department, all fire
stations, and in the Human Services staff room.
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. The City will participate in the United Way's Day of Action on
Tuesday, June 21, by providing City employee volunteers to sort
food and other grocery products at the Distribution Center of
Feeding America of Southwest Virginia.
. City employees have volunteered to work two shifts.
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United Way Day of Action
Miss Virainia Paaeant Beains This Week
. Roanoke Civic Center will host the Miss Virginia Pageant starting
Thursday, June 23, with the final ceremonies on Saturday evening,
June 25.
Ebooks Update
. Monday, June 6, the Roanoke Public Libraries implemented their
new e-Book checkouts.
. More than 700 e-Books were checked out in the first three days.
. The Libraries offered an E-Book Expo on Thursday, June 9, at the
Main Library to demonstrate to how to use various e-Book devices
and how to access e-Books. More than 350 patrons attended this
program.
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Star City Madness starts Friday. June 24
. This event, which celebrates America's passion for the automobile
and the love of cruising, is held annually on the last Friday and
Saturday in June.
. On Friday, June 24 from 6:00 p.m. to 10:00 p.m., classic and
special interest automobiles, trucks and motorcycles will cruise
Roanoke's historic "strip" Williamson Road.
. On Saturday, June 25 from 10:00 a.m. to 4:00 p.m., a Car and
Truck Show will be held in downtown Roanoke. Many City blocks
will be set aside for the car show.
. The day will end with a 10th Anniversary Celebration Party from
7:00 p.m. to 9:00 p.m.
Smart Way Bus Connector
. The Transportation Board met today and approved moving forward
with the SmartWay Connector service to Lynchburg. A press
conference will be held on July 18 to announce the launch of this
service. Schedules for the routes, bus fares, and information about
the service will be posted on the Valley Metro website.
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Elmwood Park Update
. An RFP was advertised and the City received five responses.
Responses have been narrowed down to four, all of which are from
companies in Virginia. Two of those four are from companies in
Roanoke. A panel will interview the architectural and engineering
firms and a decision will be made in three to four weeks.
CITY ATTORNEY:
LEGISLATION-GUNS-CITY CODE: The City Attorney submitted a written
communication recommending amendment of Section 21-81, Discharqe of air qun.
qravel shooter, pneumatic qun, etc., Code of the City of Roanoke (1979), as amended,
to prohibit the City of Roanoke from enforcing an ordinance that prohibits the shooting
of pneumatic guns on private property, with permission of the owner of the property, if
reasonable care is taken to prevent a projectile from crossing the bounds of the
property, effective July 1, 2011.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
"AN ORDINANCE amending and reordaining Section 21-81, Discharqe of air
qun. qravel shooter, pneumatic qun. etc., of Chapter 21, Offenses - Miscellaneous,
Code of the City of Roanoke (1979), as amended; providing for an effective date; and
dispensing with the second reading by title of this ordinance. "
(For full text of ordinance, see Ordinance on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved the adoption of the Ordinance.. The motion was
seconded by Council Member Rosen.
For clarification purposes, the City Attorney shared details regarding the
amendment, advising that a bill had been introduced in the General Assembly that
would strip local governments of their ability to regulate the discharge of this particular
type of weapon, and despite opposition from various local government groups, a bill
was passed in the General Assembly that prohibits local governments from prohibiting
the discharge of air guns, gravel shooters, pneumatic guns on private property as long
as permissions granted from the property owner and reasonable efforts are used to
keep any projectiles from crossing property lines. He added that the General Assembly
had stripped the ability of localities to prohibit the discharge of pneumatic weapons and
several localities had already amended their codes to conform to State law.
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Chris Perkins, Chief of Police, explained that any pneumatic weapon, depending I
on the forced air mechanism used, could be extremely dangerous because of the
projectile being expelled at a certain rate of speed. He expressed his concern, adding
that if parents or guardians are not in supervision of minors, there would be issues. He
called attention to recent acts of vandalism with BB guns, as well as receiving calls from
citizens asking if BB guns were allowed on their property. He emphasized that with the
new code change, citizens could allow the use of abovementioned weapons on their
property, which would mean more weapons would be available for use and more
opportunities for incidents. He continued that it would be very difficult to have any
impact on the issue because of the "reasonable means to keep it from crossing property
boundaries" language, noting that the City is a very densely populated area.
Chief Perkins pointed out that some of the BB guns being manufactured looked
very similar to real firearms, and that a responding officer would have to make a
decision as to how to address the threat of a weapon that looked similar to a real
weapon.
Council Member Price questioned what would happen if the adoption of the
amendment was defeated; whereupon, the City Attorney advised that if the matter is
defeated, he will advise the Chief of Police to not enforce the current ordinance
because it would be inconsistent with the change in the State Code, adding that there
would also be potential lawsuits for enforcing an invalid ordinance.
As an alternative, Council Member Ferris inquired if a resolution could be
adopted subsequent to approving the amendment expressing Council's displeasure
regarding the regulation from the State; whereupon, the City Attorney replied in the
affirmative.
I
In response to the definition of the Dillon Rule, the City Attorney explained that
the Dillon Rule was not a written law, nor a statute or a part of the Virginia Constitution,
but a legal presumption arising out of long judicial case history in Virginia, adding that
Judge Dillon was the person who the rule was named after and it stemmed from a case
nearly 100 years ago in another state where the Judge put forth a proposition that local
governments only had those powers the state legislators explicitly gave them through
legislation or which could be reasonably inferred from statutes passed by the State
legislatu re.
Elder Lea interjected that legislation as abovementioned and others drive the
importance of having meaningful dialogue with legislators to discuss issues affecting the
localities.
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Following extensive discussion regarding the matter, Council Member Rosen
moved that the matter be tabled until the next regular meeting of Council scheduled to
be held on Tuesday, July 5. The motion was seconded by Council Members Price and
Ferris and unanimously adopted. The City Attorney was instructed to prepare the
appropriate measure expressing the Council's OPRosition of the City's compliance to
allow shooting of pneumatic guns on private property, etc.
DIRECTOR OF FINANCE:
SCHOOLS-BUDGET: The Director of Finance submitted a written report
recommending transfer of funds with regard to a request of the Roanoke City Public
Schools in connection with transportation costs associated with athletics for Fiscal Year
2011.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following budget ordinance:
(#39146-062011) AN ORDINANCE to transfer funding from the School General
Fund to the School Athletics Fund for transportation, amending and reordaining certain
sections of the 2010-2011 School General and School Athletics Funds Appropriations,
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 29.)
Council Member Rosen moved the adoption of Budget Ordinance No. 39146-
062011. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request of the School Board.
(For full text, see reports on file in the City Clerk's Office.)
644
Council Member Ferris offered the following budget ordinance:
I
(#39147-062011) AN ORDINANCE to appropriate funding from the Federal
government and local match for various educational programs, amending and
reordaining certain sections of the 2010-2011 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 30.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39147-
062011. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
I
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
Having held a discussion with regard to the rescheduling of the October 3, 2011 Council
meeting until October 6, 2011 in support of the 2011 VML Conference scheduled to be
held in Henrico County on October 2 - 4, 2011, the City Attorney was instructed to
include the change in the meeting date as part of the adoption of the 2011-2012 Council
meeting schedule, which action would be taken at the July 5 Council meeting.
Council Member Bestpitch asked for a briefing from the City Attorney either in
August or September concerning the relocation of polling places, reduction in the
number of precincts, and voters' rights. Without objection, the request was referred to
the City Manager, City Attorney and the City Registrar.
In connection with the request, Vice-Mayor Trinkle said given some of the
demographics of Roanoke, including the elderly and senior citizens, it would not hurt to
talk about how the City plans to address the full needs of the changing demographics
including housing, recreation and outdoor activities for all segments.
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Council Member Price commented on the modular building being placed at 24th
Street and Orange Avenue, N. W.; and asked that the guidelines be tightened for
overlays of neighborhoods, especially for commercial development.
At 3:49 p.m., the Mayor declared the Council meeting in recess until 4:00 p.m., in
the Council Chamber in order to conduct seven public interviews for consideration to fill
the unexpired term of School Board Trustee Jason E. Bingham for a term ending
June 30, 2012. The Candidates are: Chris H. Craft, Cynthia W. Dillon, John W.
Elliott, Jr., Lisa G. Stoneman, John D. Whitney and Richard M. Willis.
At 4:00 p.m., the Council meeting was reconvened, with Mayor Bowers presiding
and all Members of the Council in attendance.
The Mayor advised that the interview process would consist of each candidate
being allotted 15 fifteen minutes, three minutes for opening remarks, followed by
responses to the three questions, and any remaining time for closing remarks. He
called attention to the assigned times as outlined below:
. 4:00 p.m. - 4:15 p.m. (Chris Craft)
. 4:15 p.m. - 4:30 p.m. (John Whitney)
. 4:30 p.m. - 4:45 p.m. (Cynthia Wright)
. 4:45 p.m. - 5:00 p.m. (John Elliott)
. 5:00 p.m. - 5:15 p.m. (Richard Willis)
. 5:15 p.m. - 5:30 p.m. (Lisa Stoneman)
. 5:30 p.m. - 5:45 p.m. (Linda Wyatt)
Mayor Bowers shared the following questions that would be asked of each
candidate:
What skills, experience and attributes do you have that would bring value
to RCPS and the school board in the area of financial management and
how would these attributes aid the schools in light of reduced funding
levels that will continue at least in the short term?
What will you do to foster collaboration between the schools and other
public and private entities that want to support your efforts; and how do
you think we can get more citizens involved as volunteers in our schools?
What skills will you bring to the School Board to help them continue to
provide and improve services that are an important economic driver for the
City while funding continues to be restricted?
646
At 5:05 p.m., the Mayor declared the Council meeting in recess for a Closed I
Session in the Council's Conference Room, Room 451, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., since the last and final candidate had not yet
arrived for her interview.
At this point, Mayor Bowers left the meeting (5:05 p.m.)
At 5:36 p.m., the Council meeting reconvened in the Council Chamber, Vice-
Mayor Trinkle presiding, and all the Members of the Council in attendance, with the
exception of Mayor Bowers.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Ferris moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor
Trinkle-6.
NAYS: None-O.
I
(Mayor Bowers was not present when the vote was recorded.)
At this point, Mayor Bowers entered the meeting (5:36 p.m.), and the Council
conducted the last and final interview, with the Mayor asking the abovementioned three
questions.
At 5:45 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m., in
the City Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E.
Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen, and Mayor
David A. Bowers-7.
ABSENT: None-O.
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647
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
At this point, Elder Lea entered the meeting (7:03 p.m.)
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT-SCHOOLS: The Mayor recognized Sarah
Williams, 2011 Patrick Henry High School Graduate, as a star basketball player for
setting the Patrick Henry record for most points scored in a career. The Mayor also
introduced her family.
ACTS OF ACKNOWLEDGMENT-SCHOOLS: The Mayor recognized the
Roanoke City Public School Board Safety Advisory Committee Anti-Bullying Slogan and
Poster Contest winners, Emmaline Kelly, 8th grader, James Madison Middle School and
Shannon Straub, 5th grader, Grandin Court Elementary School.
PUBLIC HEARINGS:
SCHOOLS: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, June 20, 2011, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive the views of citizens regarding the
appointment to the Roanoke City School Board to fill the unexpired term of office of
Jason E. Bingham ending June 30, 2012, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, June 10, 2011.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor inquired if there were persons present that wished to be heard
regarding the appointment to the School Board; whereupon, the following persons
appeared before the Council:
648
Daniel Baylor appeared before the Council and spoke in support of John Elliott,
I
Chris Craft appeared before the Council and spoke in support of Linda Wyatt.
Jr.
Ann McGhee appeared before the Council and spoke in support of Richard
(Dick) Willis.
Laura Harden appeared before the Council and spoke in support of Richard
Willis.
Jay Foster appeared before the Council and spoke in support of Richard Willis.
There being no additional speakers, the Mayor declared the public hearing
closed; and advised that the Council would hold an election to select the successful
candidate to fill the vacancy on the Roanoke City School Board at its July 5 Council
meeting.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, June 20,
2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
the City Planning Commission and The Branch Family, LLC, to rezone the certain I
properties for the purpose of encouraging mixed use development that is compatible
with adjoining residences, existing businesses, and the Roanoke River Greenway, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, June 3,2011 and Friday, June 10, 2011.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the request, finding that the application to rezone the subject properties to be consistent
with Vision 2001-2020 and the Wasena Neighborhood Plan, adding that rezoning the
subject properties to the Urban Flex District would encourage the sustainable reuse of
an underperforming urban industrial area by providing opportunities to attract new
businesses and residents while maintaining existing industrial uses.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Rosen offered the following ordinance:
(#39148-062011) AN ORDINANCE to amend S 36.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain properties within the City, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 75, page 31.)
Council Member Rosen moved the adoption of Ordinance No. 39148-062011.
The motion was seconded by Vice-Mayor Trinkle.
The Mayor inquired if there were persons present that wished to speak on the
matter; there being none, he declared the public hearing closed.
There being no questions and/or comments by the Council, Ordinance No.
39148-062011 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
COUNTRYSIDE: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, June 20, 2011, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider an amendment of Vision 2001-2020,
the City's Comprehensive Plan, to incorporate as an element of the Plan, the
Countryside Master Plan, dated May 19, 2011, as amended at the Planning
Commission public hearing which was held on May 19, 2011, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, June 3, 2011 and Friday, June 10,2011.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending adoption of
the Plan, as amended.
(For full text, see communication on file in the City Clerk's Office.)
650
Vice-Mayor Trinkle offered the following ordinance:
I
(#39149-062011) AN ORDINANCE approving the Countryside Master Plan
dated May 19, 2011, as amended at the Planning Commission public hearing held on
May 19, 2011, and amending Vision 2001-2020, the City's Comprehensive Plan, to
incorporate the Master Plan as an element of the Comprehensive Plan; and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 33.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 39149-062011. The
motion was seconded by Council Members Ferris and Rosen.
Chris Chittum, Agent, Roanoke City Planning Commission, shared information
regarding the request of the City of Roanoke Planning Commission to amend the Vision
2001-2020, the City's Comprehensive Plan, to include, the Countryside Master Plan, a
plan for the redevelopment of the former Countryside Golf Course, now owned by the
City of Roanoke. He gave an overview as follows:
Summary Process
July - August 2010
. Six community meetings I
. Meetings with economic development professionals, developers, and
realtors; September 2010 - February 2011.
September 2010 - February 2011
. City Council authorized planning process
. Developed in-house with City Planning Commission serving as the
advisory body
. Adjacent residents attended all planning commission work sessions and
participated in discussion
March 2011
. City Council briefing
. Referred plan to Planning Commission to begin formal adoption process
Foundations
. Vision 2001-2020 Comprehensive Plan
. Strategic Housing Plan
. Greenway plans
. Parks and Recreation Master Plan
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651
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With regard to the map of the Master Plan, he described the intended use of
each section, noting that preservation would consume over one half of the property,
approximately 25 percent for residential development, approximately six percent for
neighborhood/commercial and the remaining portion would be for employment uses.
652
I
Amendments since March 2011
. Green strips extending to Countryside Road I
. Trail connections from the dead ends of Dansbury Road and Fair hope
Road to the greenway
. Topographic and drainage pattern map
. Recreation areas should include both neighborhood and community park
areas
. Optional area for athletic fields
Conclusion
. Planning Commission
o Six citizens spoke at public hearing
o Proposed amendments to respond to some of the concerns
o Voted 6-0 to recommend adoption with the noted amendments
. With approval of the Ordinance, the plan will be adopted as a component
of the City's comprehensive plan
(For full text, see copies of presentation and Countryside Master Development Plan as
amended and recommended by the Planning Commission dated May 19, 2011, on file
in the City Clerk's Office.)
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653
The Mayor inquired if there were persons present that wished to speak on the
matter; whereupon, the following individuals appeared before the Council:
Ms. Valerie Garner, President of the Countryside Neighborhood, appeared
before Council and expressed appreciation to City staff and the Planning Commission
for working with the Countryside Neighborhood organization. She informed Council that
residents of Countryside had voted to remain neutral on the adoption of the Countryside
Master Plan, adding that the Plan was not a neighborhood plan, but rather a
development plan; and that it contained language that members did not understand.
Ms. Garner called attention to certain concerns that had not been addressed or
defined in the document such as the role of the organization, the improved Capital
Improvement Project Bonds for $1.5 million targeted for Countryside property. She
stated there was understanding that natural areas and trails would be the first priority,
but there had been no guarantees from Planning Community and Development and the
Parks and Recreation Departments. She continued that there was some trepidation
with street layouts and connections as well as large and possibly noisy, lighted fields
and recreation areas; and that the Council was under the assumption that everything
had been transparent, however, communication with the Planning Department had been
sporadic -- outside of the publicized meetings.
In conclusion, Ms. Garner asked that before the Countryside Master Plan was
adopted and included the City's Comprehensive Plan, that the first priority be to
designate the capital improvement projects funds for trails and natural areas for those
homeowners harmed by the unsightly hayfields, adding that she would also like to have
the role of the neighborhood group defined as part of an evaluation team.
Michael Higgins appeared before the Council and requested reconsideration of
placing houses between those already on Countryside Road and the proposed natural
area. He called attention to petitions from the Countryside Neighborhood Alliance
opposing the plan to create housing of any kind on the former 10th fairway.
(See copies of comments and petitions on file in the City Clerk's Office.)
Susan Hall, Treasurer, Countryside Neighborhood Alliance, appeared before the
Council, and also requested that reconsideration be given to the number of houses
across the street on Countryside and to allow green space in the middle.
Council Member Bestpitch commented that the Master Plan was a fantastic plan
that should move forward, and he was of the opinion that an extraordinary effort had
been made to preserve parts of the property as well as maintain the property values of
existing homes. He went on to explain that the Master Plan protects the value of the
existing property, and he did not believe there was anything to support the idea that
building houses on both sides of the street would diminish the property value as long as
the right kind of houses were built.
654
Council Member Bestpitch questioned if the plan included leaving open space
along Countryside so there would be two or three lanes of access to the constructed
natural areas; whereupon, Mr. Chittum explained that the access lanes were still part of
the plan, but the map was a concept and it would depend on the developer as to where
access would be located.
I
Council Member Bestpitch also inquired about the Lick Run Greenway and how it
would connect to Valley View Mall; whereas, Mr. Chittum indicated that Countryside
greenways might be orphaned for a while because of the difficulty of crossing
Hershberger Road and connection would be a huge challenge.
Council Member Bestpitch asked what criteria would be used to determine if the
optional athletic fields were to be constructed or not. Mr. Chittum responded that it was
a matter of fit and one of the determining factors would be whether the tennis facility
was retained. Council Member Bestpitch remarked that the athletic fields should remain
in the Plan.
Elder Lea mentioned that he was a member of the Council that purchased
Countryside, noting that trust was an issue, and he hoped Council would continue to
work hard, be transparent and earn the public's trust.
In response to an inquiry about the amount of interest that had been paid in I
connection with the Countryside property and the affect of the adopted Master Plan
would have on the interest rate, the Director of Finance reported that in 2005, the
balance was about $4 million in taxable debt, noting that the intention was to resell the
property for development, but due to the uncertainty surrounding its use, the property
was kept at taxable debt. She explained that the'debt had a 15 year amortization and
the tax rate was approximately 6.25 percent, adding that once the Master Plan was in
place, the decision could be made to refinance to tax exempt debt with an interest rate
of approximately four percent. In conclusion, Ms. Shawver pointed out that the current
debt service was between $400,000.00 and $500,000.00 annually, noting that the debt
service had declined a little each year as the principle was paid down, leaving the
amount at approximately $2.7 million.
Following lengthy and indepth discussion regarding the adoption of the
Countryside Master Plan, Ordinance No. 39149-062011 was adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
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655
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and all matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Chris Craft appeared before the Council with regard to zoning of property in the
Tinker Creek area.
There being no further business, Mayor Bowers declared the Council meeting
adjourned at 9:16 p.m.
APPROVED
ATTEST:
~m.~
Stephanie M. Moon, MMC
City Clerk
g David A. Bowers
Mayor
656
ROANOKE CITY COUNCIL-REGULAR SESSION
I
July 5, 2011
9:00 a.m.
The Council of the City of Roanoke met in regular session on Tuesday, July 5,
2011, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Reaular Meetinas, Code of the City of Roanoke (1979), as amended, pursuant
to Resolution No. 38872-070610 adopted by the Council on Tuesday, July 6, 2010.
PRESENT: Mayor David A. Bowers-1.
ABSENT: Council Members William D. Bestpitch, Rafael E. Ferris, Sherman P.
Lea, Anita J. Price, Court G. Rosen and David B. Trinkle-6.
Due to the lack of a quorum, the Mayor declared the Council meeting in recess to
be reconvened in the Council Chamber, Room 450, Noel C. Taylor Municipal Building.
At 9:08 a.m., the meeting reconvened in the Council Chamber, Room 450, fourth I
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor
David A. Bowers presiding.
PRESENT: Council Members Rafael E. Ferris, Anita J. Price, Court G. Rosen,
and Mayor David A. Bowers-4.
ABSENT: Council Members William D. Bestpitch, Sherman P. Lea and Vice-
Mayor David B. Trinkle-3.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Mayor advised that the informal session of Council was being held in the
Council Chamber in order to televise live on RVTV-Channel 3 a briefing regarding
stormwater management, and that the briefing would be replayed on Thursday, July 7 at
7:00 p.m., and Saturday, July 9 at 4:00 p.m.
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657
COUNCIL: A communication from Mayor Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Price and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE CITY SCHOOL BOARD TO BE HELD ON AUGUST 1, 2011, at 9:00 A.M.,
IN THE WILLIAM FLEMING HIGH SCHOOL MEDIA CENTER, 3649 FERNCLlFF
AVENUE, N. W. Council was instructed to submit agenda items to the City Clerk by
July 22, 2011.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:.
NONE.
BRIEFINGS:
Stormwater Manaaement
Sherman Stovall, Assistant City Manager for Operations, explained that
significant challenges affect the existing storm drain infrastructure and recently adopted
capital improvement program that includes funding to begin addressing the identified
storm drain needs. He noted that the City is facing significant challenges in the area of
storm water quality due to upcoming changes that will require compliance with federal
and state regulations. The detailed briefing before the Council will highlight both storm
drain issues and upcoming challenges with respect to storm water quality.
658
Bob Bengtson, Director of Public Works, indicated that the two primary areas of I
storm water management were storm water quantity and storm water quality, noting that
the City Engineer, Phil Schirmer, would present the quantity issues, such as drainage,
storm water capacity and flooding, and the City's Environmental Administrator,
Christopher Blakeman, would present the storm water quality issues, such as the
cleanliness of the water as it drains through the system and into rivers and streams.
Mr. Schirmer advised that storm water is a national issue and had been declared
by the United States Environmental Protection Agency as its number one enforcement
priority and the Roanoke Valley-Alleghany Regional Commission was engaged on the
issue as well. Following his brief remarks, he reviewed the following information:
Major Areas
· QUANTITY - how much and how fast- Flooding - regulated flood plains
o Local drainage and nuisance flooding
· QUALITY - assessment and investigation- Stormwater runoff goes to our rivers and
streams
o What's at risk
o How to fix it
· REGULATIONS - pollution sources and their control- Diffuse pollution (cleaning up
runoff)
o Permitting
Key Acronyms
· EPA - United States Environmental Protection Agency
· DEQ - Virginia Department of Environmental Quality
· DCR - Virginia Department of Conservation and Recreation
· MS4 - Municipal Separate Storm Sewer System
· TMDL - Total Maximum Daily Load
· WLA - Waste Load Allocation
· NPDES - National Pollution Discharge Elimination System
· BMP - Best Management Practices
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Topics
· Virginia watersheds
· Roanoke watersheds
· Water Quantity - flooding and local drainage
· Water Quality
· Regulatory Compliance
· Current activity and future issues
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659
He indicated that every watershed has a stream associated with it and of the 13
major watersheds, nine were impaired or were currently listed as impaired by the
Department of Environmental Quality (DEQ), meaning they have a water quality issue
that needed to be addressed.
In response to inquiry, Mr. Schirmer explained that impaired referred to the
settlement load within the stream. Sediment could include E coli bacteria, heavy metals,
BCP, copper, arsenic, etc.; and most of the streams in the Roanoke Valley were
seriously impaired for sediment. He further explained that sediment enters the water by
way of run off from property, construction sites, parking lots, fields and other pollutants
like heavy metals that attach themselves to the sediment particle and are transported.
Council Member Ferris asked how much of the sediment problem is specific to
the City of Roanoke; whereupon, Mr. Schirmer advised that the Department of
Environmental Quality has tested and its in the assessment stage.
At this point, City Environmental Administrator, Christopher Blakeman continued
with the presentation.
Mr. Blakeman explained that the quality issue stemmed from the fact that normal
daily human living creates pollutants for water that can be visible; litter, oil, grease, as
well as invisible from smoke stacks, burning coal, pesticides, fertilizers and things of
that nature; and that a key point in understanding why storm water pollution was a major
concern for regulators was to understand the first contact. He continued that dry water
surfaces such as roof tops, parking lots, sidewalks, etc., retain all materials that are
deposited on them and even sloped land that is not vegetated was relatively stable in
dry weather conditions; and storms deliver energy by the force of water that effectively
washes said material away.
He pointed out that the system relies on two separate phenomena -- a storm
drainage system that goes to the Roanoke River and sanitary sewer pipes that go to the
City's Water Treatment Plant. In addition, he further noted that there was a common
misconception that storm sewers receive water that is ultimately treated, which is
incorrect, storm systems are a separate set of pipes that drain to the river and because
that deficient design relieves localized flooding so roads can be maintained for engine
purposes, commerce and so forth--making that system an effective disbursement for
pollutants that accumulate over time.
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Mr. Blakeman continued stating that the Clean Water Act was passed in 1972
when federal and state agencies were tasked with the responsibility to assess the
health of the nation's waters; they determined four beneficial use categories; aquatic
wildlife, public use, public recreation and commercial fisheries and fish consumption that
is based upon a scale of 1 - 5 with 5 being the most heavily impaired; and a detailed
study results in a pollution diet or TMDLO, Total Maximum Daily Load. He remarked
that the concept is determining the amount of pollution the water can sustain and still be
healthy, and once the pollutant load is determined the sources of impairment are
reviewed and placed into three major categories; industrial discharges, agricultural run
off, and Municipal storm sewer system pollution.
I
Mr. Schirmer advised that Roanoke has one of the highest recurrent flood losses
of any community in Virginia -- the 100-year storm has a one percent chance of
reoccurring in any year, two percent chance for the 50-year storm, ten percent chance
and 50 percent chance for the ten-year and two-year storms, and those are the criteria
used when designing a storm sewer system.
Council Member Rosen inquired what category the City's recent storms fell into;
whereupon, Mr. Schirmer replied that recent storms do not reach the two-year level and
were only extremely intense thunderstorms that generally have short durations of 45
minutes to an hour, with a very heavy rainfall resulting in about an inch of precipitation
in a short period of time, adding that the systems are not designed to handle that much I
water that quickly.
Mr. Schirmer advised that the base flood is the one percent recurrence interval,
FEMA floodplains are based upon that interval previously called the 100-year storm or
the regulatory flood, and the City has 13 regulated FEMA floodplains. He indicated that
were FEMA regulated because many years ago, City Council participated in the
National Flood Insurance Program, and in exchange for getting federal subsidized flood
insurance, the City agreed to certain regulatory activities related to the floodplains.
In terms of the Roanoke River Flood Reduction Project, the City Engineer called
attention to the Greenway system and the significant improvement with flooding along
the Roanoke River in the areas particularly by Ninth Street, industrial development and
improvement in the 2-year, 10-year storms, with the maximum benefit of the flood
reduction project is for the 25-year storm. He mentioned that the one percent chance or
regulatory flood was not influenced and a large amount of money has been spent for not
a whole lot of change in floodplain elevations, and he felt it was infeasible to seriously
affect the regulatory floods and recommended focus on the floodplain and adapt those
facilities or protect them from the flood peril or if possible buy these properties and turn
them into green space.
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The Mayor stated that since the flood of 1985, approximately $70 million had
been spent and with the best possible job done to handle a major flood, little more can
be done; whereupon, Mr. Schirmer answered that it was a fair statement and if the City
experienced another flood similar to 1985, there would still be significant peril for the
citizens and those residents along the river, adding that the flood reduction project
would not have much effect on another flood like that of 1985.
The City Engineer reviewed the Community Rating System (CRS), a public
outreach program to reduce flood damage loss, explaining that an audit of the
development regulations was performed and Roanoke had been declared a class seven
community, which is the best rating of any community in Virginia, and the communities
that have adopted floodplains start out with a rating of ten and with each step of
progress, the community can move down to a Class 9,8, 7,6 or the lowest rating of a 5.
He noted that Roanoke County was a Class 8 community and the City of Salem and
Town of Vinton do not participate in the program, adding that this program allows
citizens that have federally subsidized flood insurance to receive a 15 percent reduction
in their annual premiums.
Following lengthy discussion with regard to the previous flood reduction projects
performed within the City, Mr. Schirmer reported that the City has about 125 projects
worth $21.8 million and the funds in the capital improvement program needed to be
targeted toward those projects. He called attention to the top ten projects selected from
the lists which represent the worst of the projects to be completed.
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,-"-~ -- --. ~-- _..,_.- . - ----.---,'.---. _.--~ _..~._.,-
-- --.'--. -..., --.
Estima~d CumtJlalive
Rank Project Name Project Description Construction
Cost Total
1 Moomaw Heights - CiSffiale Ave and GI~es 5t InstaJI curb and gutter. rein:oroed c.xIcrelE> p4Je and drain'"ge $ 494.~) $ 494.500
Sl!Uc;uresto efminale ftocding of pril'ate lIfOIIerties
2 Westcw..r A\-e(2500 blk)aJley bet Weslover&Memorial System to prevent !>:me & yard flro:ilngfrom eM? on $ 27B.9~ $ ITS.H8
Edoewooi
,'."
3 Fr.,..noSireel 1$31 Conned 10 elCisting system two blocl;s away S eaa,oaa $ 1.381,526
4, Gordon and BeMingron Street hstaJ drain system lD ~mina:e streElliooding $ 7S,BOO $ 1.457,32il
5 Belle Aven'Je 3tl.dge - GLO 13 En'arge Belle Ave. crossing to m~ 1 O.yr feqUrelM'nts $ 248.100 $ 1.7l}5,42e
6 3132 CO'Jr.land AYe (roo b'k Queen, 3100 blk Storm drain system iIlId cfrch.rod $ 3&1,000 $ 2.065,42e
L'IlltIhlJ(slV ~
.. .. InstaJ 2660. SD system. 3 manholes alld 3 inleis to elininate a
7 3519 Windsor Road - Phase I clrainage we:! klcate<l ai 3519 Windsor $ 512.770 $ 2.001>,196
8 Moran Street (3500 BIccl) Install Slm of IS" ReF aDd 4 inle1S $ 223.600 $ 2,821.7{l6
9 738 Windsor Ave_ 1400 feel of 24"slcrmdrain 10 in~t runoff jlBnping exisfng $ 200.800 $ 3. 112.006
Courb
~ . ~tcrm Drain Improvement: Curb rnleis, 24" and 15"RCP" ~
10 1318Vame/lA\leTlUe NE' and Residential Entranc~. $ 475,610 $ 3.5B8,206
!.
CHy uf ,;;!cDWJUk.~ - 0.::IjJ:Jrrm.3JJ! uf_?U!JJkW!JrJu':]
Mr. Blakeman continued highlighting the following information:
New Proqram Mandate
Stormwater management is not just a mater of flood control and healing
neglected infrastructure
. Localities across the nation face an unprecedented regulatory burden
. Meeting this mandate requires a whole new local government program
where none has existed sustaining it into the future
. Trend over past two decades is to regulate urban stormwater like
industrial or sewage plant discharges
o Ensure that end-of-pipe water quality meets increasingly stringent
criteria
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Cascading Authority - Local Control
Federal and State authorities support local program administration and control
. Many new local responsibilities:
o Administration of current State-run program aspects
o Fee increases
o More stringent local ordinances
o Increased inspection and Enforcement duties
o Related public outreach and engagement
o Compliance tracking, recordkeeping and reporting
o Fee collection, distribution and expenditure
Mr. Blakeman stated that the City will have some new responsibilities as a result
of this process while taking on programs that are currently administered by the State;
and fee increases will be incurred in order to administer the programs, some required by
State law as well as Federal mandates. He further stated that increased inspection and
enforcement duties by City staff related to public outreach, education, engagement and
participation will be tracked for compliance; and a portion of the fees that are currently
collected are administered by the State, the City will take those over plus the
responsibility of additional fees.
Council Member Rosen inquired if the City would takeover DCR's role in terms of
inspecting construction sites; whereupon, Mr. Blakeman indicated that currently City
staff inspects several of the projects, but it will increase under the new regulatory
criteria.
Mayor Bowers inquired if this is a 25 year process for the City of Roanoke
because it has taken 25 years to build out the flood reduction program since the flood of
1985, and if the City will have a standard to follow as to how much it contributes to the
total maximum daily load of pollution; whereupon, the City Manager replied that it would
depend on how much funding is available, adding that drafts come out in fall in terms of
water quality issues and it may take multiple years to take care of those and the water
quantity issues can be slowly addressed, but it depends on funding sources needed to
maintain the system appropriately--approximately $1 million or more per year.
Mr. Blakeman reviewed the minimum control measures, public outreach and
multiple cases of violations.
Following response to questions, Mr. Schirmer continued with the briefing with an
explanation of the relevant dates and timelines for the program. He advised that in
2013, the City would receive the new permit; and controls would have to be adopted to
assess for PCB's and a TMBL was passed for PCB's last year by the DEQ, adding that
a single sample currently costs approximately $1,100.00 and will have to be done twice
a year at representative points for outfalls from City properties.
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He indicated that the magnitude of the issue and increasing regulatory burden was
great, and on July 1, 2014, the full transition of the construction general permit
administration would become the responsibility of the localities and fee collection to
distribute a portion of that revenue back to the State. He emphasized that the ideal is to
develop solutions regionally and implement regional approaches, noting that each of the
neighboring jurisdictions is under its own mandate and facing some version of the same
issue. The City Engineer pointed out that it was important to know that the storm water
infrastructure and regulatory compliance issues include real risks and the City must
cover bases with understand!ng and commitment for the long term, and it would be
important for the future to establish the City of Roanoke as a credible leader that others
could look to and working towards a regional watershed partnership model would be the
ideal solution.
)
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In response to inquiry, Mr,i Schirmer explained what other Virginia communities
are investing in the storm water program and advised that all the Phase 1 cities in
Virginia with a few of exceptions, like Chesterfield, have chosen to implement a storm
water utility to pay for the costs. The Counties of Fairfax, Arlington and the City of
Alexandria have chosen to fund it through an increase in real estate taxes. He
reiterated that the Counties of Henrico and Chesterfield were recently fined by the EPA
for not having dedicated funding.
Council Member Rosen asked how much each locality was spending on storm I
water capital improvements prior to raising taxes or implementing a utility fee;
whereupon, Mr. Schirmer replied that he could research the matter and provide the data
at a later time.
Council Member Rosen commented that it was great that the City of Roanoke
was including funding in the capital plan and it would be interesting to see in
comparison how others approached the problem.
Mr. Schirmer concluded that the next steps going forward were to increase public
awareness, public education to make sure the citizens understand the issues and are
modifying their behaviors in a positive way; also to consider convening stakeholders on
the issue to better educate the business community and perhaps work with neighbors to
find opportunities for synergy; and lastly to evaluate the funding mechanisms that may
be available to address the resource needs.
(For full text, see copy of presentation and transcript of briefing on file in the City Clerk's
Office. )
The Mayor commended the City Manager on the approach to the issue by laying
out the problem, focusing on education, and researching regional solutions to help solve
the problem.
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Line of Dutv Act
Andrea Trent, Assistant Director of Finance, briefed the Council on the upcoming
changes to the Line of Duty Act:
The Benefits
Benefits for state and local public safety officers or their beneficiaries due to a
death or disability resulting from the performance of duties
· Death benefit payment to beneficiary
o $100,000 - death while in service
o $ 25,000 - death within 5 years of separation
· Health insurance coverage for officer, spouse and/or dependent children
o For disabilities after July 1, 2000
Eliclible Emplovees
· Law Enforcement and Fire Suppression - First Responders
o Certain Police Department employees
o Certain Sheriff's Office employees
o Certain Fire Department employees
· Employees of these departments conducting actions in the Line of Duty
· Employees in these departments whose death occurs within five years of
separation of service and related to the State's referenced presumptions
· 730 employees in these three departments currently qualify for LODA benefits
What chanQed?
State mandated local government responsibility for Line of Duty Act benefits
effective July 1, 2011
Required Action - City Council
· Unless the City wishes to join the VRS Line of Duty Fund, make an irrevocable
election by the end of July 2011 to opt out of the fund
FundinQ Options
· VRS Line of Duty Fund
o Fully insured option, priced per covered employee
· V ACo
o Partially to fully insured option with range of deductibles, priced per
covered employee
· Self Funding
o Self insured option determined via valuation assessing City's own liability
based on actual claims experience
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Recommendation I
Self insuring the liability appears to provide the most economical approach for
the City Staff recommends the City opt out of the VRS Fund
Next Step
July 18, 2011 City Council Meeting
Adopt a Resolution to irrevocably elect out of the VRS Line of Duty Act Fund
effective July 1 , 2011
Reauired Future Action - City Administration
· Quantify current and estimated future liabilities (via actuarial valuation)
· Establish funding strategy
· Recommendations for funding of liabilities through annual budget process
· Financial reporting disclosure beginning in FY12
(See copy of presentation on file in the City Clerk's Office.)
Discussion:
In response to an inquiry, Ms. Trent advised that the benefit is over funded in the
beginning of the budget to avoid being short during the fiscal year.
Mayor Bowers inquired if the level of service to City employees would change I
and if the benefit was funded through the Pension Plan; whereupon, Ms. Trent advised
that the change was how the benefit was funded, adding that the benefit itself would
remain the same, and that the benefit was not a part of the Pension Plan.
Mayor Bowers suggested that the matter be" discussed with the City Sheriff and
affected employees if not already done so; whereupon, the Director of Finance
explained that since no change was made in the benefits offered to the employees, they
were not notified, but management in the affected departments were advised of the
changes.
At 12:13 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting in the Council's Conference Room, until 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members Rafael E. Ferris, Anita J. Price, Court G. Rosen,
and Mayor David A. Bowers-4.
ABSENT: Council Members William D. Bestpitch, Sherman P. Lea and Vice-
Mayor David B. Trinkle-3.
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The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager;, William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
ORGANIZATIONAL MEETING
CITY COUNCIL: The Mayor advised that the first meeting of Council in the
month of July is considered to be the organizational meeting at which time the Council
will adopt a resolution establishing the days, times and places of regular meetings to be
held by the Council during the ensuing months; whereupon, Council member Ferris
offered the following resolution:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ROANOKE VALLEY CABLE TELEVISION: The Mayor announced that RVTV
Channel 3 had received the "Communicator Award" for the Eat for Education Public
Service Announcement and recognized Elaine Bays-Murphy, Director of Cable Access,
and Melinda Mayo, City Public Information Officer, in receipt of the Award of Distinction
in the 17th Annual Communicator Awards.
668
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and all matters will be referred
to the City Manager for response, recommendation or report to Council, as he may
deem appropriate.
I
Mary Cuddy appeared before the Council to request the City's assistance with
overgrown weeds on vacant lots in the southeast section of the City.
Without objection by the Council, the request was referred to the City Manager
for a response within 10 days.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion and there will be no separate discussion of the items. If discussion is desired,
the item will be removed from the Consent Agenda and considered separately. The
Mayor called attention to one public hearing request for July 18 at 7:00 p.m., from the
City Manager.
CITY MANAGER: A communication from the City Manager requesting that
Council schedule a public hearing for Monday, July 18, 2011, at 7:00 p.m., or as soon I
thereafter as the matter may be heard, to consider a request from Kuumba Community
Health and Wellness Center, Inc., d/b/a New Horizons Healthcare, a non-stock, not for
profit corporation, for tax exemption of personal property in the City located at 4910
Valley View Boulevard, N. W., Suite 310.
(See communication on file in the City Clerk's Office).
Council Member Price moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Council Member Rosen
and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
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OATHS OF OFFICE-ROANOKE VALLEY-ALLEGHANY REGIONAL
COMMISSION-ROANOKE NEIGHBORHOOD ADVOCATES-MILL MOUNTAIN
ADVISORY BOARD: Reports of qualification of the following individuals were before
the Council:
The Honorable David A. Bowers as a City representative (elected official)
of the Roanoke Valley-Alleghany Regional Commission for a three-year
term of office ending June 30, 2014;
Dustin R. Akers as a member of the Roanoke Neighborhood Advocates to
fill the unexpired term of Christina Brannan ending June 30, 2012; and
Ahondryea Brooks as a member of the Mill Mountain Advisory Committee
for a three-year term of office ending June 30, 2014.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Price moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
WEST END CENTER: Joy Parrish, Interim Director, appeared before the
Council and presented a youth demonstration of a leadership building exercise. Ms.
Parrish extended an invitation to the Council and City Administration to attend an Open
House Kickoff at the Center on Tuesday, August 2, 2011 from 4:00 p.m. - 6:00 p.m.
(See handouts on file in the City Clerk's Office.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFING: NONE.
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ITEMS RECOMMENDED FOR ACTION:
EMERGENCY MEDICAL SERVICES-HOMELAND SECURITY-BUDGET-
GRANTS-EQUIPMENT: The City Manager submitted a written communication
recommending acceptance and appropriation of funds for the FY 2010 State Homeland
Security Program Grant from Virginia Department of Emergency Management to be
used by the Fire/EMS Department for HAZMAT Team equipment and training.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#39151-070511) A RESOLUTION accepting the FY 2010 State Homeland
Security Program Grant to the City from the Virginia Department of Emergency
Management (VDEM), and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 75, page 36.)
Council Member Ferris moved the adoption of Resolution No. 39151-070511.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
Council Member Ferris offered the following budget ordinance:
(#39152) AN ORDINANCE appropriating funding from the United States
Department of Homeland Security (DHS) through the Commonwealth of Virginia
Department of Emergency Management (VDEM) for the puchase of Hazardous Material
Team equipment and training, amending and reordaining certain sections of the 2011-
2012 Grant Fund Appropriations.
(For full text of ordinance, see Ordinance Book No. 75, page 43.)
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Council Member Ferris moved the adoption of Budget Ordinance No. 39152.
The motion was seconded by Council Member Rosen and adopted on its first reading
by the following vote:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
BUDGET-HEALTH DEPARTMENT-YOUTH-RECREATION: The City Manager
submitted a written communication recommending acceptance and appropriation of
funds from the Virginia Department of Health to provide for the nutritional needs of
children and youth during the summer months through a Parks and Recreation
supervised Summer Nutrition Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
(#39153-070511) A RESOLUTION authorizing the acceptance of a Summer
Food Program Grant from the Virginia Department of Health, and authorizing execution
of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 75, page 37.)
Council Member Price moved the adoption of Resolution No. 39153-070511. The
motion was seconded by Council Member Rosen.
Council Member Price commented that she was delighted to see the Summer
Food Program moving forward.
There being no additional comments by the Council Members, Resolution No.
39153-070511 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
672
Council Member Price offered the following budget ordinance:
(#39154) AN ORDINANCE to appropriate funding from the Federal government
for the Summer Food Program, amending and reordaining certain sections of the 2011-
2012 Grant Fund Appropriations.
(For full text of ordinance, see Ordinance Book No. 75, page 43.)
Council Member Price moved the adoption of Budget Ordinance No. 39154. The
motion was seconded by Council Member Rosen and adopted on its first reading by the
following vote:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
I
BUDGET-DONATION-MILL MOUNTAIN GARDEN CLUB: The City Manager
submitted a written communication recommending acceptance of the Mill Mountain
Garden Club's donation of design services, materials and labor necessary to develop an I
outdoor classroom for Mill Mountain Park.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#39155-070511) A RESOLUTION accepting a donation from the Mill Mountain
Garden Club to the City to develop an outdoor classroom for Mill Mountain Park;
authorizing the City Manager to take any necessary actions pertaining to such donation;
and expressing the City's appreciation for such donation.
(For full text of resolution, see Resolution Book No. 75, page 38.)
Council Member Rosen moved the adoption of Resolution No. 39155-070511.
The motion was seconded by Council Member Price.
The Mayor recognized members of the Mill Mountain Garden Club who were in
attendance.
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Council Member Ferris expressed appreciation to the Mill Mountain Garden Club
for its donation and also to Steve Buschor, Director of Parks and Recreation, and
Donnie Underwood, Park and Greenway Planner, for their efforts.
There being no additional comments by the Council, Resolution No. 39155-
070511 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
LEASES-PARKING-PATRICK HENRY HOTEL: The City Manager submitted a
written communication recommending execution of a Letter Agreement between the
City of Roanoke and 611 Jefferson, LLC, for access to parking permits for the Patrick
Henry Hotel Project and determination of the project's necessity and appropriateness
for the revitalization of Census Tract Eleven.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#39156-070511) A RESOLUTION approving the terms of a Letter Agreement
between the City of Roanoke, Virginia, and 611 Jefferson, LLC, for access to parking
permits for the Patrick Henry Hotel Project (Project); making a determination that the
non-housing portions of this Project are necessary and appropriate for the revitalization
and for the continued commercial and economic development of Census Tract Eleven
(11); authorizing the City Manager to execute any necessary documents, provide any
additional information, and to take any necessary actions to advise the Virginia Housing
Development Authority (VHDA) of such determination; authorizing the City Manager to
execute the Letter Agreement referred to above; and authorizing the City Manager to
execute such other documents and to take such further actions as may be necessary to
implement, administer, and enforce such Letter Agreement.
(For full text of resolution, see Resolution Book No. 75, page 39.)
Council Member Ferris moved the adoption of Resolution No. 39156-070511.
The motion was seconded by Council Members Rosen and Price and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
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Cooper Youell, Attorney representing the Stakeholders, was present in support of I
the project.
COMMENTS BY THE CITY MANAGER:
The City Manager announced the following:
Smart Way Connector Bus
· A news conference will be held on Monday, July 18, at 4 p.m.,
to introduce the Smart Way Connector, the much-anticipated
shuttle-bus service between Roanoke and Lynchburg. The
event will take place here at the Noel C. Taylor Municipal
Building, on the steps facing Church Avenue.
· The Smart Way Connector will provide an affordable option for
Roanoke area residents to catch Amtrak trains to Washington,
D.C., and beyond.
· One-way fares will be $4.
· Free parking will be available at park-and-ride lots and the
Roanoke Civic Center, where the shuttle departs.
· Schedules are synched to meet arriving and departing trains in
Lynchburg.
Recent Storms
· Storms on July 4 resulted in over250 calls to the E-911 Center,
reporting power outages. Citizens that want to report power
outages should call AEP at 1-800-956-4237.
· Additional crews will be used to assist with brush pick up
resulting from the storm.
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Other
· The Adopted Resource Allocation Plan for FY12 is available
online at www.roanokeva.Qov
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted a Financial Report for
the month of May 2011.
(For full text, see Financial Report on file in the City Clerk's Office.)
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The Director of Finance summarized the Financial Report for the month of May
by stating that revenue has been steady and local taxes were pertorming in an upward
trend; real estate taxes exceeded the estimate and personal property tax revenue was
increased by 1 percent. She pointed out that at eleven months into the fiscal year,
revenues and expenditures were wrapping up positively, adding that the Civic Center
Fund was pertorming well with two sellout events in May, being the James Taylor
Concert and Beauty and the Beast, whereby an additional show was added. She also
mentioned that The Cirque De Soleil performance was the highest revenue generating
show in 40 years at the Civic Center with gross ticket sales totaling over $ 1.2 million.
Ms. Shawver explained that the end of the fiscal year was June 30; therefore, the
June Unaudited Report would be presented by or at the September 19 Council meeting,
inasmuch as it takes a great deal of time and effort to close the fiscal year and prepare
said report.
Council Member Rosen inquired about the outlook of the real estate tax for the
fiscal year; whereupon, Ms. Shawver advised that there was growth during the current
fiscal year exceeding the estimate, adding that Fiscal year 2012 would see small growth
in the area of real estate taxes. She continued by stating that although some
assessments decreased, she did foresee downward pressure on real estate in the 2013
fiscal year. Council Member Rosen also inquired about the Meals Tax; whereupon, Ms.
Shawver replied that the tax experienced an upward turn and should be okay.
Council Member Ferris inquired about the amount of real estate transactions
below assessment value and the effect of a one percent reduction on the budget for
next year. Ms. Shawver responded that indeed many transactions have decreased and
a one percent reduction equaled approximately $800,000.00 from the budget.
Mayor Bowers asked if new construction included renovation of homes;
whereupon, Ms. Shawver replied in the affirmative noting that if associated with a
building permit, it was included. In addition, he inquired about the effect of the loss on
revenue from the closing of the Wal-Mart Store; whereupon, Ms. Shawver advised that
fortunately Kohl's Department Store would be opening in September at the site which
would help to recover the difference in the loss of revenue.
There being no additional questions by the Council, the Mayor advised that the
Financial Report would be received and filed.
REPORTS OF COMMITTEES: NONE.
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. UNFINISHED BUSINESS:
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CITY CODE: Having tabled the matter with regard to an amendment of Section
21-81, Discharae of air gun, aravel shooter. pneumatic qun. etc., Code of the City of
Roanoke (1979), as amended, to prohibit the City of Roanoke from enforcing an
ordinance that prohibits the shooting of pneumatic guns on private property, with
permission of the owner of the property, if reasonable care is taken to prevent a
projectile from crossing the bounds of the property, effective July 1, 2011, at its regular
session held on Monday June 20, 2011, Council Member Ferris moved that the matter
be removed form the table. The motion was seconded by Council Member Price and
adopted.
The following ordinance offered by Council Member Ferris and seconded by
Council Member Price was again before the body for consideration:
(#39157) AN ORDINANCE amending and reordaining Section 21-81, Discharge
of air aun, gravel shooter, pneumatic aun. etc., of Chapter 21, Offenses-Miscellaneous,
Code of the City of Roanoke (1979), as amended.
(For full text of ordinance, see Ordinance Book No. 75, page 44.)
Council Member Rosen advised that with only four Members of Council in I
attendance, all four must vote affirmatively to pass the ordinance and be in compliance
with State law, however, for the record, he expressed his opposition to the changes in
the State law. He pointed out that Roanoke has 2,250 persons living per square mile
versus Roanoke County who has 370 people living per square mile and in such a dense
City, the firing of pneumatic guns could potentially kill someone as well as present a
great danger to law enforcement. He strongly expressed his displeasure with the
forcing of laws onto localities from the State legislators and indicated that begrudgingly
he would vote in the affirmative.
Council Member Ferris concurred with Council Member Rosen's comments and
remarked that he had no qualms with regard to gun ownership, but unfortunately,
shooting projectiles within the City of Roanoke he could not support. He added that
although Council may disagree with the decisions of the General Assembly, the
responsibility was to make the laws consistent and not have unenforceable ordinances
which could lead to unforeseen issues. He also indicated that he too would vote
affirmatively for the amendment to keep the laws consistent.
Council Member Price concurred with Messrs. Rosen and Ferris and expressed
that it was an unfortunate situation to be placed in.
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There being no further remarks by the Council, Ordinance No. 39157 was
adopted on its first reading by the following vote:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
Council Member Rosen offered the following resolution:
(#39158-070511) A RESOLUTION expressing City Council's extreme
displeasure with State legislation that became effective July 1, 2011, invalidating all
local ordinances that prohibit the use of pneumatic guns on or within private property
with permission of the owner or legal possessor of the property when conducted with
"reasonable care to prevent a projectile from crossing the bounds of the property," and
calling for the repeal of such legislation.
(For full text of resolution, see Resolution Book No. 75, page 40.)
Council Member Rosen moved the adoption of Resolution No. 39158-070511.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL: NONE.
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VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS
APPOINTED BY COUNCIL:
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OATHS OF OFFICE-ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor
called attention to a vacancy on the Roanoke Neighborhood Advocates created by the
expiration of the three-year term of office of Barbara Richardson on June 30, 2011;
whereupon, he opened the floor for nominations.
Council Member Price placed in nomination the name of Felicia Journiette.
There being no further nominations, Ms. Journiette was appointed as a member
of the Roanoke Neighborhood Advocates to replace Barbara Richardson for a three-
year term of office ending June 30, 2014, by the following vote:
FOR MS. JOURNIETTE: Council Members Ferris, Price, Rosen and Mayor
Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
OATHS OF OFFICE-ROANOKE REDEVELOPMENT AND HOUSING I
AUTHORITY: The Mayor called attention to the upcoming expiration of the four-year
term of office of Daniel Karnes as a Commissioner of the City of Roanoke
Redevelopment and Housing Authority ending August 31,2011; whereupon, he opened
the floor for nominations.
Council Member Price place in nomination the name of Daniel Karnes.
There being no further nominations, Mr. Karnes was reappointed as a
Commissioner of the City of Roanoke Redevelopment and Housing Authority for a four-
year term of office ending August 31, 2015, by the following vote:
FOR MR. KARNES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
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OATHS OF OFFICE-ROANOKE CIVIC CENTER COMMISSION: The Mayor
called attention to the upcoming expiration of the three-year terms of office of Paul
Anderson, Brownie E. Polly and Thomas Pettigrew as members of the Roanoke Civic
Center Commission ending September 30, 2011. Inasmuch as Mr. Anderson has
served three consecutive terms of office, he is not eligible for reappointment;
whereupon, Mayor Bowers opened the floor for nominations.
Council Member Price placed nomination the names of Brownie E. Polly and
Thomas Pettigrew.
There being no further nominations, Messrs. Polly and Pettigrew were
reappointed as members of the Roanoke Civic Center Commission for three-year terms
of office ending September 30, 2014, by the following vote:
FOR MESSRS. POLLY AND PETTIGREW: Council Members Ferris, Price,
Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
SCHOOL BOARD: Council Member Ferris offered the following resolution
appointing Richard Willis as School Board Trustee to fill the unexpired term of Jason E.
Bingham commencing July 5, 2011 through June 30, 2012:
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#39159-070511) A RESOLUTION appointing Richard Willis as School Board
Trustee on the Roanoke City School Board to fill the unexpired term of Jason Bingham,
July 1, 2011 through June 30, 2012.
(For full text of resolution, see Re&olution Book No. 75, page 42.)
Council Member Ferris moved the adoption of Resolution N9. 39159-070511.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
680
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Price moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch, Lea, and Vice-Mayor Trinkle were absent.)
There being no further business, the Mayor declared the Council meeting
adjourned at 3:13 p.m.
APPROVED
ATTEST:
~'rr1.~
Stephanie M. Moon, MMC
City Clerk
S)-<XF..-~
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
July 18, 2011
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, July 18,
2011, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2-15, Rules of Procedure, Rule 1, ReQular Meetings, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 39150-070511 adopted by the
Council on Tuesday, July 5,2011.
PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen,
Raphael E. Ferris, and Mayor David A. Bowers-5.
ABSENT: Council Member William D. Bestpitch and Vice-Mayor David B.
Trinkle-2.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Jonathan E. Craft,
Deputy City Clerk.
The Invocation was delivered by The Reverend Carl T. Tinsley, Pastor, First
Baptist Church, Buena Vista.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
ANNOUNCEMENTS:
The Mayor introduced Ines Yahi, French Exchange student, visiting from
Roanoke's Sister City Saint-La, France.
He announced that a Press Conference would be held at 4:00 p.m., in front of the
Noel C. Taylor Municipal Building to announce the new Smartway Connector Bus that
would run from Roanoke to Lynchburg's Amtrak station, stopping only in Bedford to
pickup additional passengers.
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PRESENTATIONS AND ACKNOWLEDGMENTS:
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ACTS OF ACKNOWLEDGMENT-CITY EMPLOYEES: The Mayor announced
that the City's Fleet Division was recognized as the highest-ranking fleet in the 100 Best
out of three Virginia winners, the others being Suffolk and Prince William County, in a
contest sponsored by Government Fleet Magazine and was presented the award on
June 8 at the National Government Fleet Conference.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to council, as he
may deem appropriate.
Robert Gravely appeared before the Council and encouraged them to create jobs
and work with the people in the community.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was I
desired, the item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to two public hearing requests from the City
Manager and Director of Finance, respectively.
MINUTES: Minutes of the regular meetings of Council held on Monday, May 16,
2011, and Monday, June 6, 2011 were before the body.
(See Minutes on file in the City Clerk's Office.)
Elder Lea moved that Council dispense with the reading of the minutes and
approve as recorded. The motion was seconded by Council Member Rosen and
adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Ferris, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Bestpitch and Vice-Mayor Trinkle were absent.)
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CITY PROPERTY-EASEMENTS: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, August 1, 2011, at
2:00 p.m., or as soon thereafter as the matter may be heard, to consider granting a
15 foot above ground utility easement across City-owned property located in the
Roanoke Center for Industry and Technology (RCIT), was before the body.
(See communication on file in the City Clerk's Office.)
Elder Lea moved that Council concur in the request of the City Manager as
above described. The motion was seconded by Council Member Rosen and adopted
by the following vote:
AYES: Council Members Lea, Price, Rosen, Ferris, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Bestpitch and Vice-Mayor Trinkle were absent.)
BONDS-CAPITAL PROJECTS: A communication from the Director of Finance
requesting that Council schedule a public hearing for Monday, August, 15, 2011, at
7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal authorizing
the issuance of debt for capital projects, was before the body.
(See communication on file in the City Clerk's Office.)
Elder Lea moved that Council concur in the request of the Director of Finance as
above described. The motion was seconded by Council Member Rosen and adopted
by the following vote:
AYES: Council Members Lea, Price, Rosen, Ferris, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Bestpitch and Vice-Mayor Trinkle were absent.)
MINUTES: Minutes of the Audit Committee held on June 1, 2011 and June 6,
2011, were before the body.
(See Minutes on file in the City Clerk's Office.)
684
Elder Lea moved that the minutes be received and filed. The motion was I.
seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Ferris, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Bestpitch and Vice-Mayor Trinkle were absent.)
OATHS OF OFFICE-TOWING ADVISORY BOARD-ROANOKE VALLEY
CONVENTION AND VISITORS BUREAU-SCHOOL BOARD-HOUSING AUTHORITY:
Reports of qualification of the following individuals were before the Council:
Jeffrey Robertson as a member of the Towing Advisory Board for a term
of office ending October 31,2013;
Ssunny Shah as a City representative of the Roanoke Valley Convention
and Visitors Bureau, Board of Directors for one-year term of office ending
June 30, 2012;
David B. Carson and Lori E. Vaught as Trustees of the Roanoke City
School Board for three-year terms of office, each, ending June 30, 2014;
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Richard Willis, Jr., as a Trustee of the Roanoke City School Board to fill
the unexpired term of Jason E. Bingham commencing July 5, 2011 and
ending June 30, 2012; and
Daniel Karnes as a Commissioner of th~ Roanoke Redevelopment and
Housing Authority for a four-year term of office ending August 31, 2015.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Elder Lea moved that the reports of qualification be received and filed. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Ferris, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Bestpitch and Vice-Mayor Trinkle were absent.)
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685
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ELECTORAL BOARD: Laverne Grisby, General Registrar, submitted a written
communication requesting approval for the relocation of three polling sites for certain
precincts within the City of Roanoke.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered .the following ordinance:
(#39160-071811) AN ORDINANCE amending and reordaining Sec. 10-18,
Same--Votinq place. Code of the City of Roanoke (1979), as amended, to provide for
the permanent relocation of the polling location for the Highland Precinct No.1; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 46.)
Council Member Price moved the adoption of Ordinance No. 39160-071811.
The motion was seconded by Council Member Rosen.
In response to inquiry with regard to the changes in location, Ms. Grigsby stated
that the current polling location for the Highland Precinct No. 1 had parking challenges
for people with disabilities and in order to address the issue the Roanoke Scottish Rite
Building was proposed as a new location for the polling site. She advised that due to
changes in polling locations, each voter would be notified by letter, a notice would be
placed in the newspaper and maps would be made available.
She further explained that the Electoral Board proposed the location changes at
the Tinker and Williamson Road No. 5 Precincts because Fire Station No. 14 was no
longer adequate in size and the Huff Lane Intermediate School was closed and placed
on the market for sale.
There being no additional questions and/or comment from the Council Members,
Ordinance No. 39160-071811 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Ferris, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Bestpitch and Vice-Mayor Trinkle were absent.)
686
Council Member Ferris offered the following ordinance:
1
(#39161-071811) AN ORDINANCE amending and reordaining Sec. 10-28,
Same--Votinq place, Code of the City of Roanoke (1979), as amended, to provide for
the permanent relocation of the polling location for the Tinker Precinct; and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 47.)
Council Member Ferris moved the adoption of Ordinance No. 39161-071811.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Ferris, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Bestpitch and Vice-Mayor Trinkle were absent.)
Council Member Rosen offered the following ordinance:
(#39162-071811) AN ORDINANCE amending and reordaining Sec. 10-38,
Same--Votinq place. Code of the City of Roanoke (1979), as amended, to provide for 1
the permanent relocation of the polling location for the Williamson Road Precinct No.5;
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 49.)
Council Member Rosen moved the adoption of Ordinance No. 39162-071811.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Ferris, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Bestpitch and Vice-Mayor Trinkle were absent.)
JEFFERSON CENTER FOUNDATION: David I. Tenzer, Chairman, Jefferson
Center Foundation Board of Directors, appeared before Council and gave a report on
the accomplishments of the past fiscal year and season at the Jefferson Center; and
shared a brief video presentation highlighting the Jefferson Center's activities for
students.
(See report on the 2010-2011 season and video on file in the City Clerk's Office.)
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Following comment by Council Member Price with regard to their
accomplishments, the Mayor expressed appreciation to Mr. Tenzer for the presentation
and advised that without objection the report would be received and filed.
ROANOKE NEIGHBORHOOD ADVOCATES: Ron McCorkle, Chairman,
Roanoke Neighborhood Advocates, appeared before the Council and gave an update
on the current role of the Roanoke Neighborhood Advocates Committee.
(See handout on file in the City Clerk's Office.)
There being no questions and/or comments by the Council, the Mayor advised
that the remarks would be received and filed.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS: The City Manager submitted a written communication
recommending acceptance and appropriation of funds for the Edward Byrne Memorial
Justice Assistance Grant from the Department of Criminal Justice Services for the
Intensive Supervision Juvenile Probation Program.
(For full text, see communication on file in the City Clerk's Office.)
Elder Lea offered the following resolution:
(#39163-071811) A RESOLUTION authorizing acceptance of the Edward Byrne
Memorial Justice Assistance Grant from the Virginia Department of Criminal Justice
Services, and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution, see Resolution Book No. 75, page 50.)
Elder Lea moved the adoption of Resolution No. 39163-071811. The motion was
seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Ferris, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Bestpitch and Vice-Mayor Trinkle were absent.)
688
Elder Lea offered the following budget ordinance:
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(#39164-071811) AN ORDINANCE to appropriate funding from the Federal
government through the Commonwealth of Virginia for the Roanoke Intensive
Supervision Juvenile Probation Program, an Edward Byrne Memorial Justice Assistance
Grant, amending and re-ordaining certain sections of the 2011-2012 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 51.)
Elder Lea moved the adoption of Budget Ordinance No. 39164-071811. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Ferris, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Bestpitch and Vice-Mayor Trinkle were absent.)
BUDGET-VIRGINIA DEPARTMENT OF TRANSPORTATION: The City
Manager submitted a written communication recommending approval to reduce funding 1
in connection with the Virginia Department of Transportation (V DOT) Signal and ITS
Improvement Project.
(For full text, see communication on file in the City Clerk's Office.)
Elder Lea offered the following budget ordinance:
(#39165-071811) AN ORDINANCE to de-appropriate funding from the Signal
and ITS Improvement project, amending and reordaining certain sections of the 2011-
2012 Capital Projects Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 75, page 52.)
Elder Lea moved the adoption of Budget Ordinance No. 39165-071811. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Ferris, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Bestpitch and Vice-Mayor Trinkle were absent.)
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COMMENTS BY CITY MANAGER:
The City Manager shared the following:
Artist Cheryl Foster is attracting a lot of attention as she works to install the
mosaics at the entrances of the Market Building. The four beautiful mosaics are
the newest addition to the City's public art collection, and their design reflects the
history of Roanoke:
· Woman with fresh produce and flowers, a railroad porter, an old-style
butcher, and a boy with a banjo.
· Work will be completed this week.
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Smart Way Connector Bus
· The much-anticipated shuttle bus service between Roanoke and
Lynchburg will begin running on Tuesday, July 19.
· Rides on the first day will be free.
· More information will be announced at a press conference today at 4
p.m. on the steps in front of the Municipal Building.
Virginia Mountain Peach Festival to be held on Friday and Saturday, August 5
and 6 in Elmwood Park.
Effects of Federal Debt Ceilinq on Citv of Roanoke.
Much has been in the news about the need to raise the Federal debt ceiling, and
the direct impact if there is no agreement in Congress by August 2. This
situation could affect local governments like Roanoke if the Federal Government
chooses not to pay its bills and provide funding. The Director of Finance is
prepared to say a few words about this matter.
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The Director of Finance pointed out that the City of Roanoke currently has an
AA Credit rating, but credit ratings assigned by Moody's, Fitch, and Standard and Poor
could be affected by the federal financial crisis. She stated that because of the City's
urban status, it relied on HUD funding as well as other programs provided by the
Federal Government. She further stated that she felt the impact on Roanoke in the
short term would be minimal and over the next four to five months decision making
with regard to bond issuance could be revised.
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In response to a comment with regard to deterrence of crime, the City Manager
stated that the City has experienced some high profile crimes that have impacted the
perception of public safety, but the overall crime rate has been down 26 percent over
the past five years. He commented that the City has a technology sawy Police
Department that is in touch with the neighborhoods and very progressive in terms of
partnering with other departments to look at crime as a multifaceted issue. He felt that
the new drug market initiative would make a tremendous impact, but for a City the size
and demographic of Roanoke the crime rate is relatively low.
At this point, Council Member Rosen left the meeting. (3:14 p.m.)
DIRECTOR OF FINANCE:
CITY EMPLOYEES-COMPENSATION: The Director of Finance submitted a 1
written report recommending approval to make the irrevocable election to be deemed
a non-participating employer of the Line of Duty Fund, acknowledging all responsibility
for all current and future claims incurred by eligible employees and administrative fees
as invoiced by the State Comptroller.
(For full text, see report on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
(#39166-071811) A RESOLUTION confirming the City of Roanoke's irrevocable
election not to participate in the Commonwealth of Virginia's Line of Duty Act Fund.
(For full text of resolution, see Resolution Book No. 75, page 53.)
Council Member Price moved the adoption of Resolution No. 39166-071811.
The motion was seconded by Elder Lea and adopted by the following vote:
AYES: Council Members Lea, Price, Ferris, and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch and Rosen and Vice-Mayor Trinkle were absent.)
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REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Elder Lea offered the following budget ordinance:
"AN ORDINANCE to appropriate funding from the Federal government and State
government for various educational programs, amending and reordaining certain
sections of the 2010-2011 School Grant Fund Appropriations; and dispensing with the
second reading by title."
The City Attorney advised that inasmuch as Council Member Rosen had left the
meeting and only four members of Council were present; all ordinances hereinafter
must be adopted on its first reading omitting the "dispensing with the second reading by
title of this ordinance" verbiage and laid over for adoption on second reading at the
August 1 Council meeting.
Elder Lea having amended his motion, offered the following budget ordinance on
its first reading:
(#39167) AN ORDINANCE to appropriate funding from the Federal government
and State government for various educational programs, amending and reordaining
certain sections of the 2010-2011 School Grant Fund Appropriations.
Elder Lea moved the adoption of Budget Ordinance No. 39167. The motion was
seconded by Council Member Ferris and adopted on its first reading by the following
vote:
AYES: Council Members Lea, Price, Ferris, and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch and Rosen and Vice-Mayor Trinkle were absent.)
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for capital projects; and the Director of Finance
submitted a written report recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
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Elder Lea offered the following budget ordinance:
(#39168) AN ORDINANCE to appropriate funding from the Economic and
Community Development Reserve and to transfer funding from various School Capital
Project accounts to the Preston Park Gymnasium and Patrick Henry Baseball Facility
projects, amending and reordaining certain sections of the 2011-2012 School Capital
Projects Fund Appropriations.
(For full text of ordinance, see Ordinance on file in the City Clerk's Office.)
Elder Lea moved the adoption of Budget Ordinance No. 39168. The motion was
seconded by Council Member Price and adopted on its first reading by the following
vote:
AYES: Council Members Lea, Price, Ferris, and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch and Rosen Vice-Mayor Trinkle were absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
BUDGET-GRANTS-HOMELAND SECURITY: Ordinance No. 39152, on second
reading, appropriating funds for the FY 2010 State Homeland Security Program Grant
from Virginia Department of Emergency Management to be used by the Fire/EMS
Department for HAZMAT Team equipment and training, having previously been before
the Council for its first reading, read and laid over, was again before the body, Elder Lea
offered the following for its second reading and final adoption:
(#39152-071811) AN ORDINANCE appropriating funding from the United States
Department of Homeland Security (DHS) through the Commonwealth of Virginia
Department of Emergency Management (VDEM) for the purchase of Hazardous
Material Team equipment and training, amending and reordaining certain sections of
the 2011-2012 Grant Fund Appropriations.
(For full text of ordinance, see Ordinance Book No. 75, page 43.)
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Elder Lea moved the adoption of Budget Ordinance No. 39152-071811. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Ferris, and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch and Rosen and Vice-Mayor Trinkle were absent.)
BUDGET-GRANTS-YOUTH: Ordinance No. 39154, on second reading,
appropriating funds from the Virginia Department of Health to provide for the nutritional
needs of children and youth during the summer months through a Parks and Recreation
supervised Summer Nutrition Program, having previously been before the Council for its
first reading, read and laid over, was again before the body, Elder Lea offered the
following for its second reading and final adoption:
(#39154-071811) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve and to transfer funding from various School
Capital Project accounts to the Preston Park Gymnasium and Patrick Henry Baseball
Facility projects, amending and reordaining certain sections of the 2011-2012 School
Capital Projects Fund Appropriations.
(For full text of ordinance, see Ordinance Book No. 75, page 43.)
Elder Lea moved the adoption of Budget Ordinance No. 39154-071811. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Ferris, and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch and Rosen and Vice-Mayor Trinkle were absent.)
LEGISLATION-GUNS-CITY CODE: Ordinance No. 39157, on second reading,
with regard to an amendment of Section 21-81, Discharge of air aun. a ravel shooter,
pneumatic gun. etc., Code of the City of Roanoke (1979), as amended, to prohibit the
City of Roanoke from enforcing an ordinance that prohibits the shooting of pneumatic
guns on private property, with permission of the owner of the property, if reasonable
care is taken to prevent a projectile from crossing the bounds of the property, effective
July 1, 2011, having previously been before the Council for its first reading, read and
laid over, was again before the body, Council Member Ferris offered the following for its
second reading and final adoption:
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(#39157-071811) AN ORDINANCE amending and reordaining Section 21-81, 1
Discharqe of air gun, qravel shooter, pneumatic qun, etc., of Chapter 21, Offenses -
Miscellaneous, Code of the City of Roanoke (1979), as amended.
(For full text of ordinance, see Ordinance Book No. 75, page 44.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39157-
071811. The motion was seconded by Elder Lea and adopted by the following vote:
AYES: Council Members Lea, Price, Ferris, and Mayor Bowers-4.
NAYS: None-O.
(Council Members Bestpitch and Rosen and Vice-Mayor Trinkle were absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL: NONE.
At 3:25 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m., in 1
the City Council Chamber, Room 450, Noel C. Taylor Municipal Building.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members Sherman P. Lea, Court G. Rosen, Raphael E.
Ferris, and Mayor David A. Bowers-4.
ABSENT: Council Members Anita J. Price, William D. Bestpitch and Vice-Mayor
David B. Trinkle-3.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Cecelia T. Webb,
Assistant Deputy City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
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PRESENTATIONS AND ACKNOWLEDGMENTS:
DECEASED PERSONS: Elder Lea offered the following resolution
memorializing the late Sabra A. Bonds Bratton, longtime employee of the City of
Roanoke:
(#39169-071811) A RESOLUTION memorializing the late Sabra Ann Bonds
Bratton, beloved employee of the City of Roanoke.
(For full text of resolution, see Resolution Book No. 75, page 55.)
Elder Lea moved the adoption of Resolution No. 39169-071811. The motion was
seconded by Council Member Rosen adopted by the following vote:
AYES: Council Members Lea, Rosen, Ferris, and Mayor Bowers-4.
NAYS: None-O.
(Council Members Price, Bestpitch and Vice-Mayor Trinkle were absent.)
The Mayor presented a ceremonial copy of Resolution No. 39169-071811 to
Kelvin "K.C." Bratton, and the Council expressed condolences to the Bratton family
stating that Ms. Bratton was a star of Roanoke who was committed to her family and the
well-being of the citizens of Roanoke.
PUBLIC HEARINGS:
TAX EXEMPTION-NEW HORIZONS HEAL THCARE: Pursuant to instructions by
the Council, the City Clerk having advertised a public hearing for Monday, July 18,
2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, approving the
request of Kuumba Community Health & Wellness Center, Inc., d/b/a New Horizons
Healthcare for designation of its personal property, located at 4910 Valley View
Boulevard, N. W., Suite 310, Roanoke, Virginia, to be exempt from taxation, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, July 8, 2011.
(See publisher's affidavit on file in the City Clerk's Office.)
696
The City Manager submitted a written report recommending authorization of 1
Kuumba Community Health and Wellness Center, Inc.'s, exemption from personal
property taxation pursuant to Article X, Section 6(a)6 of the Constitution of Virginia,
effective January 1, 2012.
(For full text, see report on file in the City Clerk's Office.)
Elder Lea offered the following ordinance:
"AN ORDINANCE exempting from personal property taxation certain personal
property located in the City of Roanoke and owned by Kuumba Community Health &
Wellness Center, Inc., d/b/a New Horizons Healthcare an organization devoted
exclusively to charitable or benevolent purposes on a non-profit basis; providing for an
effective date; and dispensing with the second reading by title of this ordinance."
(For full text of ordinance, see Ordinance on file in the City Clerk's Office.)
The City Attorney reiterated that inasmuch as only four members of Council were
present, all ordinances hereinafter would be on first reading omitting the "dispensing
with the second reading by title of this ordinance" verbiage and would have to be
adopted on second reading at the August 1 Council meeting.
Elder Lea amended his motion offering the following ordinance:
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(#39170) AN ORDINANCE exempting from personal property taxation certain
personal property located in the City of Roanoke and owned by Kuumba Community
Health & Wellness Center, Inc., d/b/a New Horizons Healthcare an organization devoted
exclusively to charitable or benevolent purposes on a non-profit basis; providing for an
effective date.
Elder Lea moved the adoption of Ordinance No. 39170. The motion was
seconded by Council Member Rosen.
The Mayor inquired if there were persons present that wished to speak on the
matter, there being none, he declared the public hearing closed.
There being no questions and/or comments by the Council, Ordinance No. 39170
was adopted on its first reading by the following vote:
AYES: Council Members Lea, Rosen, Ferris, and Mayor Bowers-4.
NAYS: None-O.
(Council Members Price, Bestpitch and Vice-Mayor Trinkle were absent.)
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ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, July 18,
2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Earl Slusser to permanently vacate, discontinue and close an approximately 33' wide,
127' long portion of unimproved right-of-way on Wilson Street, adjoining 1201 Penrod
Avenue, S. E., bearing Official Tax No. 4131001, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, July 1 and Friday, July 8, 2011.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the vacation request, subject to certain conditions, and that the conveyance of the
property be at no charge to the applicant.
(For full text, see report on file in the City Clerk's Office.)
Elder Lea offered the following ordinance:
(#39171) AN ORDINANCE permanently vacating, discontinuing and closing a
certain public right-of-way in the City of Roanoke, as more particularly described
hereinafter.
(For full text of ordinance, see Ordinance on file in the City Clerk's Office.)
Elder Lea moved the adoption of Ordinance No. 39171. The motion was
seconded by Council Member Rosen.
The Mayor inquired if there were persons present that wished to speak on the
matter, there being none, he declared the public hearing closed.
There being no questions and/or comments by the Council, Ordinance No. 39171
was adopted on its first reading by the following vote:
AYES: Council Members Lea, Rosen, Ferris, and Mayor Bowers-4.
NAYS: None-O.
(Council Members Price, Bestpitch and Vice-Mayor Trinkle were absent.)
698
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, 1
April 6, 1981, the City Clerk having advertised a public hearing for Monday, July 18,
2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Terry Wayne Cundiff and Valerie S. Eagle and Piedmont Property, LLC, that property
located at 445 Elm Ave., S. W. and 435 Elm Ave., S. W., bearing Official Tax Map Nos.
1020113 and 1020114, be rezoned from RM-1 Residential Mixed Density District to CN,
Commercial-Neighborhood District, for such office, service, retail, assembly,
entertainment, public, institutional and community uses as are permitted in the CN,
Commercial-Neighborhood District. The proposed general usage of the property is
residential and professional office. The comprehensive plan designates the property
for village center use, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, July 1 and Friday, July 8, 2011.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the rezoning request, finding the application to rezone the subject pr.operty to be
consistent with the Zoning Ordinance, Vision 2001-2020, and the Old Southwest
Neighborhood Plan. Rezoning will allow an established business to continue as a
permitted use and implements appropriate zoning consistent with the Future Land Use 1
Map of the Old Southwest Neighborhood Plan.
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#39172) AN ORDINANCE to amend 936.2-100, Code of the City of Roanoke
(1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated
December 5,2005, as amended, to rezone certain property within the City.
(For full text of ordinance, see Ordinance on file in the City Clerk's Office.)
Council Member Rosen moved the adoption of Ordinance No. 39172. The
motion was seconded by Council Member Ferris.
The mayor inquired if there were persons present that wished to speak on the
matter, there being none, he declared the public hearing closed.
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There being no questions and/or comments by the Council, Ordinance No. 39172
was adopted on its first reading by the following vote:
AYES: Council Members Lea, Rosen, Ferris, and Mayor Bowers-4.
NAYS: None-O.
(Council Members Price, Bestpitch and Vice-Mayor Trinkle were absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, July 18,
2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Austin Rogers, on behalf of GBT Realty Corporation, to amend proffered conditions as
they pertain to 1261 Riverland Road, S. E., and 0 Garden City Boulevard, S. E., bearing
Official Tax Nos. 4360103 and 4360104, respectively, such amendment of proffers to
limit the use of the property to an enumerated list of uses permitted in the CG,
Commercial General District, including certain general commercial and retail
establishments, offices, service establishments, eating and entertainment
establishments, governmental, community and educational facilities, and
broadcast/utility/wireless facilities; to restrict the use of freestanding signs and prohibit
electronic readerboards; to require certain fencing and lighting; and to remove proffers
relating to the layout and design of the subject properties as a highway convenience
store and fast food restaurant, all of which is set forth in the Amendment of Proffered
Conditions Amended Application NO.1 dated May 23, 2011. The comprehensive plan
designates the properties for commercial use, and the proposed general usage of the
property is a 10,650 square foot discount retail sales establishment, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, July 1 and Friday, July 8, 2011.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report advising that the motion for
approval failed. The Commission found that the proposed site layout and front building
facades are not consistent with the design principles set forth in the City's
Comprehensive Plan and the Garden City Neighborhood Plan.
(For full text, see report on file in the City Clerk's Office.)
700
Mayor Bowers referenced a communication from the petitioner requesting that I
the matter be remanded back to the City Planning Commission for further review and
consideration.
(See communication on file in the City Clerk's Office.)
Council Member Rosen advised that he would abstain from the vote inasmuch as
his wife was employed by the law firm in connection with the matter; whereupon, the
City Attorney advised that since the vote would be to remand the matter, Council
Member Rosen could cast his vote because only four members of Council were
present.
The Mayor inquired if there were persons present who wished to speak on the
matter; whereupon, Jason Mogensen withdrew his request to speak before the Council,
advising that he would defer his comments until the matter was again before the
Council.
There being no other speakers present to be heard on the matter, the Mayor
declared the public hearing closed.
Council Member Ferris moved to remand the matter back to the City Planning
Commission, without the introduction of the ordinance, for further review and I
consideration. The motion was seconded by Elder Lea and adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
There being no further business to come before the Council, the Mayor declared
the meeting adjourned at 7:23 p.m.
APPROVED
onathan E. aft
Deputy City Clerk
&1~~~
Mayor
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PERSONNEL COMMITTEE - ROANOKE CITY COUNCIL
July 18, 2011
12:00 Noon
A special meeting of the City Council Personnel Committee was called to order
on Monday, July 18, 2011, at 12:00 Noon, in the City Council's Conference Room,
Room 451, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
with Chairman Anita J. Price presiding.
PRESENT: Committee Members Mayor David A. Bowers, Rafael E. Ferris
(arrived late), Sherman P. Lea, Court G. Rosen, and Chairman Anita J. Price-5.
ABSENT: Committee Member William D. Bestpitch and Vice-Mayor David B.
Trinkle-2.
Chairman Price declared the existence of a quorum.
OFFICERS PRESENT: Stephanie M. Moon, City Clerk.
COUNCIL: Elder Member Lea moved that the Personnel Committee convene in
a Closed Meeting to discuss a personnel matter, being the annual performance
evaluations of the City Clerk, City Manager and City Attorney, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended. The motion was seconded by
Mayor Bowers and adopted by the following vote:
AYES: Committee Members Mayor Bowers, Lea, Rosen, and Chairman Price-4.
NAYS: None-O.
(Committee Member Bestpitch and Vice-Mayor Trinkle were absent.) (Committee
Member Ferris was not present when the vote was recorded.)
At 12:08 p.m., the Personnel Committee convened in Closed Meeting.
At 12:23 p.m., Committee Member Ferris entered the meeting.
At 12:43 p.m., the meeting was declared in recess to be reconvened immediately
following the regular session of the Roanoke City Council at 2:00 p.m., in the Council
Chamber.
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At 3:30 p.m., the Personnel Committee met in a Closed Meeting for continuation I
of annual performance evaluations, Chairman Price presiding and all Members of the
Committee in attendance, with the exception of Committee Member Bestpitch and
Vice-Mayor Trinkle.
At 6:07 p.m., the Personnel Committee reconvened in open session, Chairman
Price presiding, with all Members of the Committee in attendance, with the exception of
Committee Member Bestpitch and Vice-Mayor Trinkle.
COUNCIL: With respect to the Closed Meeting just concluded, Elder Member
Lea moved that each Member of the Personnel Committee certify to the best of his or
her knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed Meeting
was convened were heard, discussed or considered by Personnel Committee. The
motion was seconded by Mayor Bowers and adopted by the following vote:
AYES: Committee Members Mayor Bowers, Ferris, Lea, Rosen, and Chairman
Price-5.
NAYS: None-O.
(Committee Member Bestpitch and Vice-Mayor Trinkle were absent.)
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There being no further business, the Chairman declared the special meeting
adjourned at 6:08 p.m.
APPROVED
ATTEST:
~n,. ~
Stephanie M. Moon, MMC
City Clerk
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~~r;"an
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