HomeMy WebLinkAboutCouncil Actions 04-02-12
PRICE
39338-040212
ROANOKE CITY COUNCIL
INFORMAL SESSION
APRIL 2, 2012
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
NOTICE
BRIEFINGS WILL BE TELEVISED AND REPLAYED ON RVTV CHANNEL 3 ON
THURSDAY, APRIL 5 IMMEDIATELY FOLLOWING THE 2:00 P.M. SESSION AT
7:00 P.M.; AND SATURDAY, APRIL 7 AT 4:00 P.M.
Call to Order -- Roll Call - Council Member Rosen arrived late.
Mayor Bowers advised of the passing of Colonel Robert Craig, a veteran and
longtime citizen of Roanoke; and requested that the Acting City Attorney prepare
the appropriate measure in memory of Colonel Craig for adoption by the Council.
At 9:03 a.m., Council Member Rosen entered the meeting.
The Mayor recognized Council Member Bestpitch on being named the Exalted
Ruler of the Elks Club No. 109.
He also announced that in honor of Autism Awareness Day, a special ceremony
would be held at 6:30 p.m., at Williamson Road and Wells Avenue, to turn the
fountain water "blue."
1
A communication from Mayor David A Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeti ng.
(7-0)
A communication from Council Member Anita J. Price, Chairman, Roanoke City
Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss a personnel matter, being the vacant City Attorney's position,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Council
Member Price requested that the personnel matter be changed. (See below)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of publicly-owned property containing approximately
2.8 acres located at 802 Wiley Drive, S. W., where discussion in a open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
(7-0)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE CITY SCHOOL BOARD TO BE HELD ON MAY 7, 2012, at 9:00 AM., IN
THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING.
Items to be submitted to the City Clerk by April 16.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
. Broadband capacity issue
. Cloud computing
BRIEFINGS:
. Legislative Review
45 minutes
At 9:45 a.m., Vice-Mayor Trinkle left the meeting.
The Mayor called attention to a communication from Council Member Anita J.
Price, Chairman, Roanoke City Council Personnel Committee, requesting that
Council convene in a Closed Meeting to discuss a personnel matter, relating to a
Council Appointed Officer regarding a School Board issue, pursuant to Section
2.2-3711 (A)(1), Code of Virginia (1950), as amended. He noted that this request
was in lieu of a previous communication for a Closed Meeting with regard to the
vacant City Attorney position.
(6-0)
2
. FY 2013 Budget and CIP Update
2 hours
AT 12:09 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL
BUILDING. CLOSED MEETING WAS HELD IN THE COUNCIL'S CONFERENCE
ROOM. VICE-MAYOR TRINKLE ENTERED THE MEETING AT 12:20 P.M.
3
ROANOKE CITY COUNCIL
REGULAR SESSION
APRIL 2,2012
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. All present
The Invocation was delivered by The Reverend Daniel L. Ruby, Pastor,
Ninth Street Church of the Brethren.
The Pledge of Allegiance to the Flag of the United States of America was
led by Jack Shepherd and Kendryek Wheeler, 4th graders, Grandin Court
Elementary School.
Welcome. Mayor Bowers.
NOTICE
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, April 5 at 7:00 p.m., and Saturday, April 7 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
4
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES:
F AIR HOUSING BOARD - TWO VACANCIES
HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION - ONE
VACANCY
ROANOKE NEIGHBORHOOD ADVOCATES - TWO VACANCIES
TOWING ADVISORY BOARD - ONE VACANCY
(CITIZEN AT LARGE REPRESENTATIVE)
THE COUNCIL WILL RECEIVE THE VIEWS OF CITIZENS REGARDING
APPOINTMENT OF ROANOKE CITY SCHOOL BOARD TRUSTEES AT ITS
REGULAR MEETING ON MONDAY, APRIL 16, 2012, AT 7:00 P.M. THE
CANDIDATES ARE JOHN W. ELLIOTT, JR., MAE G. HUFF, TODD A.
PUTNEY AND RICHARD M. WILLIS, JR.
5
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:.
A proclamation declaring April 2012 as Fair Housing Month.
The Mayor presented a ceremonial copy of the proclamation to Karl
Kleinhenz, Secretary to the Board.
Recognition of the Fair Housing Poster Contest Winners.
The Mayor presented Certificates of Achievement and City bencils to Jack
Shepherd and Kendryek Wheeler, 4th graders, Grandin Court Elementary.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Mark Smoot appeared before the Council to increase awareness of the
efforts of Team Rubicon.
4.
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1 Minutes of the regular meetings of the Council held on Monday, March 5,
2012 and Monday, March 19,2012.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C-2 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, April 16, 2012, at 7:00 p.m., or as soon thereafter
as the matter may be heard, to consider the leasing of City-owned property to the
Blue Ridge Zoological Society of Virginia, Inc., to operate and maintain the Mill
Mountain Zoo.
RECOMMENDED ACTION: . Concurred in the request.
6
C-3 A communication from the City Clerk advising of the resignation of
E. Duane Howard as a member of the Parks and Recreation Advisory Board,
effective April 4, 2012.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-4 Minutes of the Audit Committee held on Wednesday, March 7, 2012.
RECOMMENDED ACTION: Received and filed.
C-5 Reports of qualification of the following individuals:
Deirdra Williams and Gail Kinzer Lewis as members of the Fair
Housing Board for three-year terms of office, each, ending
March 31,2015; and
Sonya Echols as a member of the Parks and Recreation Advisory
Board to fill the unexpired term of William West ending March 31,
2013.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Request of the Roanoke Regional Airport Commission to present its
proposed 2012-2013 Operating Budget and Proposed Capital
Expenditures. Jacqueline L. Shuck, Executive Director,' Spokesperson.
(Sponsored by the City Manager)
Adopted Resolution No. 393~8-040212 (7-0)
b. Request of Virginia Department of Social Services to share recent
accomplishments and activities of the City's Department of Human and
Social Services. Susan Reese, Piedmont Regional Director,
Spokesperson. (Sponsored by the City Manager) Received and filed
7
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Authorization to donate certain transportation equipment items and
the Norfolk and Western J-Class 611 and A-Class 1218 steam
locomotives to the Virginia Museum of Transportation.
Adopted Ordinance No. 39339-040212 (7-0)
2. Amendment of the City Code to expand an exemption under the
City's Stormwater Management Ordinance for linear development
projects.
Adopted Ordinance No. 39340-040212 (7-0)
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
. Druq Take-Back Event
Saturday, April 28, 10 a.m.-2 p.m.,
Locations: Roanoke Civic Center; Salem K-Mart; the Tanglewood,
Daleville, and Vinton Kroger stores; Roanoke Co. Fire Station #1;
and the Roanoke Co. Public Safety Building.
Citizens are encouraged to turn in unused or expired prescription
medications for safe disposal by the DEA
. Market Buildinq wins award from APW A Chapter
The Mid-Atlantic Chapter of the American Public Works
Association has awarded the Roanoke City Market Building its
"Project of the Year" award in the Historic Preservation category
for projects valued between $5 Million and $25 Million.
Public Works staff will receive the award at the Chapter APW A
Conference in Ocean City, Maryland on May 10.
The City Market Building also has recently become LEED
certified.
· Thank you to the volunteers who helped clean up trash and litter from the
greenways on Saturday. We are seeing less litter in these areas.
8
. Sprinq Career & Lifestvle Fair
Wednesday, April 18, 8:30 a.m. to 12:30 p.m., Roanoke Civic
Center, Special Events Center.
Partners include National College, The Renick Group, Roanoke
Valley Society for Human Resource Management, WDBJ7 and
the economic development offices of the City of Roanoke,
Roanoke County and City of Salem.
Approximately 100 organizations are expected to exhibit at the
event.
b. DIRECTOR OF FINANCE:
1. Appropriation of proceeds from the sale of Series 2012 General
Obligation Public Improvement Bonds.
Adopted Budget Ordinance No. 39341-040212 (7-0)
2. Financial Report for the month of February 2012.
Received and filed
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Lea inquired about the removal of benches in the
downtown area near Corned Beef & Company. Assistant City
Manager for Community Development, Brian Townsend explained
that the benches were removed as a result of merchant complaints of
persons lingering in the area. The City manager added that benches
were not conducive for conversation and tables and chairs have
been placed outside of the Market Building for use by citizens.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
9
At 3:18 p.m., the Council meeting was declared in recess for continuation of
Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor
Municipal Building.
At 5:44 p.m., the Mayor reconvened the meeting, with all Members of the Council
in attendance.
CERTIFICATION OF CLOSED MEETING. (7-0)
Appointed Keith Wheaton to replace Rodney Saunders as a member of the
Fair Housing Board for a three-year term of office ending March 31, 2015.
Appointed Demond Hammond as a member of the Fair Housing Board to
fill the unexpired term of Rhonda Chewning ending March 31, 2013.
Appointed Harvey Brookins to replace the Reverend C. Nelson Harris as
the Citizen at Large representative of the Hotel Roanoke Conference Center
Commission for a four-year term of office ending April 12, 2016.
Appointed Paul Adams as a member of the Roanoke Neighborhood
Advocates to fill the unexpired term of Dustin Akers and a three year term
of office ending June 30, 2015.
Appointed Steve Stinson as a member of the Parks and Recreation
Advisory Board to fill the unexpired term of E. Duane Howard ending
March 31, 2013.
12. ADJOURN - 5:46 P.M.
10
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
April 2, 2012
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE V ACANCIES/REAPPOINTMENTS
April 2, 2012
VACANCIES:
Three year term of office to replace Thomas W. Ruff (citizen at large) as a member of the Towing
Advisory Board ending October 31,2014. Criteria requires a citizen at large.
Unexpired term of Rhonda Chewning ending March 31, 2013; and replacement of Rodney
Saunders' three-year term of office ending March 31,2015, as members of the Fair Housing Board.
Unexpired terms of Dustin R. Akers ending June 30, 2012 and Felicia Journiette e,nding June 30,
2014, as members of the Roanoke Neighborhood Advocates.
Four-year term of office to replace The Reverend C. Nelson Harris as a Citizen representative of the
Hotel Roanoke and Conference Center Commission ending April 12, 2016.
Unexpired term of office of E. Duane Howard as a member of the Parks and Recreation Advisory
Board ending March 31,2013.
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
April 2, 2012
Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly-owned property containing approximately 2.8 acres
located at 802 Wiley Drive, S.W., where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to 92.2-3711.A.3, Code of Virginia (1950), as amended.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
-------------------
fu~~in3-No, ::i
2012
LEGISLATIVE PROGRAM REPORT
CITY OF ROANOI(E
By Rob Catron
Managing Partner
Alcalde & Fay - Virginia, LLC
-------------------
2012 General Assembly
Accomplishments from the City's Legislative Agenda:
o 5B 614 requires the state to make adjustments in the next month's distribution of sales tax revenues to a locality after it is
discovered that an error in payment was made. Current law allows the adjustment to be made over a period of six months.
o The Senate Budget includes $150,000 to the City for funding a portion of the Smartway Connector bus service to Lynchburg.
o SB 103 authorizes Roanoke County to impose a transient occupancy tax at a rate not to exceed seven percent. Under its
charter, Roanoke County currently is authorized to impose a transient occupancy tax at a rate not to exceed five percent.
o HB 842 permits localities to condition issuance of a local business license or land use authorization on payment of any
delinquent taxes, fees, or other charges owed by the applicant to the locality.
o HB 479 imposes criminal penalties for possessing and selling contraband and counterfeit cigarettes, establishes legal limits for
possession of tax-paid cigarettes by parties outside the legitimate distribution chain, and establishes a limit on retail sales of
tax-paid cigarettes.
o 5B 75 allows the SCC to prescribe by regulation what constitutes a bona fide nonprofit organization for purposes of changing
"acting as" a mortgage broker to "engages in the business" of a mortgage loan originator and other technical changes. This
bill allows Virginia to comply with the U.S. SAFE Act.
o 5B 594 allows counties and cities to acquire land within their boundaries for development of business or industry by
voluntary sale, but not by condemnation; current law allows such land acquisition only by towns. This is an important fix to a
glaring omission relating to the powers of local government in the Code.
o Legislation to eliminate the Machinery & Tools Tax and reduce revenue realized from BPOL or otherwise diminish the taxation
authority of local governments were defeated.
1
-------------------
2012 General Assembly
Other Items on the City/s Legislative Agenda:
o No sponsor for the following legislation: TransDominion Express Commission, Pneumatic Weapons,
Taxation of Motor Vehicles over 10,000 pounds, Conservation Easements, Carrying Loaded Firearms in
Public Areas, Injured Animals, Nuisance Abatement, Outdoor Lighting, Possession of Weapons by Felons,
Use of Pneumatic Guns during Commission of a Felony, Penalties for Eluding Police, Enjoining Drug
Paraphernalia Merchants, Domestic Violence Offense, Definition of Prostitution, FOIA exemption for
economic development incentives of previously disclosed projects
o The following legislation was defeated in the House: Regulate Pneumatic Weapons, Create Fee for
Domestic Violence and Domestic Related Offenses, Institute Fee for transporting arrestees, Ban
Dangerous Weapons in Government Buildings, Stop Predatory Lending Practices, Institute Plastic Bags
Fee, Ban Smoking in Certain Outdoor Places, Increase Vacant Building Registration Fee, Change Legal
Advertising Placement
<:> Notes: Legislation impacting gun rights, smoking in public places, changing property rights or raising fees
or taxes is going to be viewed skeptically in the House of Delegates. Legislation creating new crimes or
enhancing criminal penalties is referred to Appropriations where there must be a specific appropriation
to implement the legislation.
2
-------------------
Passenger Rail Service
o Significant progress is being made on bringing passenger rail to Roanoke
o The Commonwealth supports extending passenger rail from Lynchburg to Roanoke and is planning
to make this a reality
o DRPT is working with Norfolk Southern to improve the railroad tracks between Roanoke and
Lynchburg to allow for passenger rail
o Importantly, the Commonwealth needs a dedicated revenue stream for passenger rail
o Beginning on October 1, 2013, Virginia will be required to take on most financial responsibilities for
4 passenger rail lines - 2 from Newport News and 2 from Richmond; (Section 209 PRIA )
o Sen. John Watkins put $57M in the Senate Budget for Inner-City Passenger Rail and Operating and
Capital Fund that can be used for capital and operating expenses; We will work to ensure that as
much of these funds as possible are included in the Budget Conference Report
o This year DRPT will work toward a dedicated revenue source for passenger rail and localities will
need to push the General Assembly to adopt this legislation
3
-------------------
State Budget - I n Conference
o Revenues to the Commonwealth are increasing which reduces budget
pressures
Q 599 Funding for Public Safety will be at the same level as this current Fiscal Year
o Education Funding shows significant increases in the Senate Budget including
$56M from Mortgage Settlement; House Budget includes funding for
commodity inflation increases
Q VRS legislation will have a financial impact on localities and school divisions
who participate in VRS
o Significant funding increase for K-3 class size reductions for those with free
lunch eligibility
4
- - - - - -. - - - - - - - - - - - - -
~ -------- ~
Ideas Going Forward
=
o Focus on passenger rail solutions with neighboring localities - more
legislators and localities engaged in the effort
o Can staff identify laws or rules that are antiquated or stand in the way
of the efficient administration of government
o Legislation impacting the criminal code must be offset with an
appropr~ation to pa~ for the new law; please keep that in mind when
developIng next year s requests
o If there are infrastructure improvements that can be. partially
constructed with State funding let's meet with approprIate State
officials to brief them on these projects
o The City's legislative item relating to advertising public notices is
important, but we need more allies such as strong support from VML
5
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1 I45
Council Members
William D, Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
DAVID A. BOWERS
Mayor
April 2, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to request a Closed Meeting to discuss a personnel matter, relating to a Council
Appointed Officer regarding a School Board issue, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
~~
City Council Personnel Committee
AJP:ctw
8~EF&.Nt:, NO.2
FY 2012-2013 Budget
Development
City Council Briefing
April 2, 2012
Agenda
. BFO Process Update
. Budget Assum ptions
. The Price of Government
. Reconciliation
. Reserved Allocations
. Non-Ranked Expenditures
. Priority Allocations
. Priority Status Updates
. Priority Summary
. Potential Balancing Strategies
. Revenue Adjustments/Enhancements
. Revenue Values
. . Capital Project Planning
. Ca~h Funding for One-Time Expenses
. Next Steps
2
1
BFO Process Update
· Where WeAre Now
- Priority Teams have completed recommendations to
Budget Committee
- CBET has provided feedback on capital
recommendation and operating budget priorities
- Budget Committee is engaged in balancing
deliberations
· Next Steps
- Council feedback
- Budget Committee balancing activities
- April 16th - Presentation of Recommended Budget to
City Council
3
Budget Assumptions
· No tax rate increases
· State revenues assume Governor's
proposed budget
· Compensation increase for city employees
· VRS
- 5% salary increase with 5% VRS contribution
by Sheriff's employees
4
2
General Fund Revenues
Growth of 0.50/0 in FY13
4/2/12
FY12 FY13
Adopted Estimate Change % Change
General Property Taxes
Real Estate 79,586,000 79,402,000 (184,000) (0.2%)
Personal Property 18,672,000 18,695,000 23,000 0.1%
Other 5317000 5 442 000 125 000 2.4%
Total General Property Taxes 103,575,000 103,539,000 (36,000) (0.0%)
Other Local Taxes
Sales 18,515.000 18,788,000 273,000 1.5%
Prepared Food & Beverage 11,780,000 12,310,000 530.000 4.5%
Business License 11,910,000 12,626,000 716,000 6.0%
Telecommunications 7,682,000 6,650.000 (1,032,000) (13.4%)
Transient Occupancy 2,878,000 3,153,000 275,000 9.6%
Other Local Taxes 16,885,000 16,969,000 84 000 0.5%
Total Other Local Taxes 69,650,000 70,496,000 846,000 1.2%
Permits Fees & Licenses 1,057,000 987,000 (70,000) (6.6%)
Fines and Forleitures 1,171,000 1,372,000 201,000 17.2%
Totallntergovemmental 63.959,000 64,242,000 283,000 0.4%
Charges for Services 10.076,000 10,100,000 114.000 1.1%
Other 731,000 681,000 (50.000) (6.8%)
ISub Total 250,219000 251 507000 1 288 000 0.5%1
Meals Tax 2% to RepS 4,715,000 (4,715,000)
Day Care Paid by Commonwealth 3 763 000 (3763000)
Total General Fund Revenues 258.697,000 251,507,000 (7.190.000)
Other Local Taxes declined $4.7M with the reversion of the Meals Tax rate to 5% effective 6-30-12.
Intergovemmental category declined by $3.8M as a result of the Commonwealth change to pay Day Care providers directly.
5
Projected Revenue Still Below
Peak Years
258
256
254
252
250
248
246
244
242
FY 08 FY 09 FY 10 FY 11 FY 12 FY 13
Adopted Estimated
10 General Fund Revenues I
To enhance comparability, 2 i meals tax and Daycare revenues are excluded. 6
3
FY13 Revenue Estimates Revised
Upward by $826,000 Since February
2/6/2012 4/2/2012
Revised Revised Dollar Percentage
Revenue Estimate Estimate Change Change
Local Taxes
Real Estate $ 76,627,000 $ 76,989,000 $ 362,000 0.5%
Sales 19,070,000 18,788,000 (282,000) (1.5%)
Water Service 1,590,000 1,694,000 104,000 6.5%
Business License 11,657,000 12,238,000 581,000 5.0%
Transient Occupancy 3,078,000 3,153,000 75,000 2.4%
Prepared Food & Beverage 12,205,000 12,310,000 105,000 0.9%
Telecommunications 7,250,000 6,650,000 (600,000) (8.3%)
Intergovernmental
Social Services 9,262,000 8,926,000 (336,000) (3.6%)
Street Maintenance 11,980,000 12,383,000 403,000 3.4%
Other
Housing Federal Prisoners 1,200,000 1,264,000 64,000 5.3%
Youth and Family Programs 182,000 182,000 100.0%
Other 19,144,000 19,312,000 168,000 0.9%
Total $ 826,000 0.5%
7
Increased Funding to Schools as Local
Tax Revenue Estimates are Revised
Adop':ed 2/612012 412/2012
Budget Estimate Estimate
FY 2012 FY 2013 FY 2013
177,940,000 173,772,000 $ 174,035,000
8,076,000 8,076,000 8,076,000
(4 712 857)
181.303.143 181,848,000 182.111,000
505,000 505,000 495,000
150,000 130,QOO 130,000
275,000 325,000 325,000
10,000 50,000 50,000
218000 170 000 170,000
1,158,000 1,180,000 1,170,000
180.145,143 180668,000 180,941000
40.00% 40.00% 40,00%
72,058,057 72.267,200 $ 72,376,400
4.712,857
Local Tax Estimate
Personal Property Tax Relief Provided by Commonwealth
Less: 2 ~ of the 7 ~ for Prepared Food & Beverage Tax (100% to RepS in FY12)
Total Revenue Subject to Sharing with Schools
Cateqory
Deduct Dedi(".J:Ited Taxes.
Service District Taxes - Downtown and Williamson Road Districts
local Taxes Dedicated to Ivy Market Performance Agreement
Local Taxes Dedicated to Home Depot Performance Agreement
Local Taxes Dedicated to Maple Leaf Bakery Performance Agreement
Local Taxes Dedicated to Cambria Suites Performance Agreement
Total Deductions
Adjusted Revenue Subject to Sharing with Schools
Percentage Allocated to Schools
Funding of Schools
2!t of the 7 ~ for Prepared Food & Beverage Tax (100"10 to RCPS in FY12)
An increase in School funding of.4% or $318,343 from FY12 (adopted) to
FY13
An increase of .2% or $109,200 for FY13 since the 2/6/12 estimate
8
4
Enhance Roanoke's
exceptional vitality as an
attractive, diverse,
culturally inclusive, vibrant
and active city in which to
live, wo,:,< and play.
City of Roanoke
Priorities
,
GooI
Foster an enVIronment for
lifelong learning which
encompasses cradle to
career and beyond through
shared services and
community involvement.
Livability
Infrastructure
Maintain and build quality
infrastructure that supports
healthy residential
neighborhoods, successful
commercial areas, and
accessible public facilities and
amenities.
Government
Human;
Services
Provide exceptional, yet cost
competitive government
services that are collaborative,
transparent, responsive, and
innovative.
Foster a caring community that utilizes a regional
and collaborative approach which encourages
self-sufficiency while providing a social safety net
to citizens when they are most vulnerable.
9
Reconciliation
f..-..-..-.--..---..--.-..---.--..-r...-----....-.......-.."..--.~.-.--r--.--.._--------_._--_.-.......-._..-'-'-'-"''''~'''''.''''-''-'''-'-1
! ! I Offer I I
, i March 5th Offer i Revenue IApril 2nd Offerl
I : Total Adjustments I Total I
I -! 1-----1
iEducation i $74,098,262 ; $220,560 i $73,877,702 i
i~._..-_..--._----..-..----,...._---___-.-n-.___-_._--...-.--...-..-j...-....-.---.--..-..--...-....t--.---...-------------1
I Safety I $61,525,886 i... $870,3081 $60,655,578 i
I Human Services--T---$37,-247,123"r'--$529~127 r$36~717~9961
lJ~j~~~!i~~!~~~=-~=-I=--_~~~~-,~~~i!.4z~J=~14=~i!;~-7j]~~$l~~~~1~IQ1J
I~QQ_(t.Q~erQ.I!1~QtJ___ $1 ~~Q~-'.I:!?_~U___~1J.~L?98_L~_t?.!.9~_!_28LI
I Livability I $15,281,431 i $757,292 I $14,524,139 I
r--.-.---.------.------------------------------i-..,..----...---------.-..-.--........-.-.....-..---.-,.-.".!__.."""""""..__.._.'_...m.___"..__.____._.+._______"""".--.-.--------.."1
l~ con o.l!1y_________L__.._ $3, 684, 31:!~J___......__~l.l:!.?.L41~J__._jl!_~.QJ1~jQJ
iReserved i $23,321,940 I $1,947,7671 $21,374,1731
:...-......... ."....',.--..-...""..."-...---"-1-....".".-""""..."-...-.'----.-"...----.--.---r--.---'-."".'--------------.----T-----------.-.----.--------.-.~
It'Jon-Ran ked :__._.___..~~,~~?LQZ?L__..___$~,~~?.~--$lL~~.J-'T?.9..J
ITOTAL $262,611,460 I $9,744,797! $252,866,663 I
L-..-.--..-.--.-.--...------.~-..--..------..-.----.I--.~------c---......-f-~-------J
1.I3_~~~Ql,!~ErQj~Q!!Qr1.L_~~.@_'~?J_'Q.QQ..L-..~?.?6,009-f~~5JJ..?.QI..9..QQ_~
! j I
;---..... ..........-.---...-....--- --..- -- -- -- --.. ~-- - I
lQ.lJJ_QLE~~La_~_~__j~lJ_1~~_Q,1_6_Q)L _ __..___ _.. __ __ ___ .. (~1_~ ~5~&~~) :
10
5
Reserved Allocations
Transfer to Debt Service $13,800,316
Personnel Lapse (Salary, FICA, Retirement) ($2,184,560)
Budget Contingency $1,175,627
Medical (Anticipated increase of 5% 1/1/2013) $248,245
Dental (Anticipated increase of 5% 1/1/2013) 11,492
Civic Center Subsidy 2,004,550
Workers' Compensation 1,675,000
Funding of Reserves 750,000
Line of Duty Benefits 267,692
Excess Debt Capacity (One Time Capital) 1,090,048
Miscellaneous (OPEB, Mini-Grants/Donations Contingency, 1,035,446
Miscellaneous Claims Contingency, Payroll Accrual, Other)
Retirement Contribution Rate One-Time Savings 1,500,317
Total $21,374,173
11
Non-Ranked Expenditures
Telephone Overhead $246,140
VWCC - College Scholarships $11,846
District Taxes (Downtown District, Williamson Road Area $665,879
District), Memberships
3% Pay Raise $2,467,885
Total $3,391,750
12
6
Priority Allocations
Infrastructure
11%
Education
33%
Safety
26%
13
Education Team
· Sheila Umberger - Libraries
· Dr. Vella Wright - Roanoke City Public
Schools
· Jody Lawson - Finance
· Greg Staples - Police Department
· Tiffany Bradbury - Fire/EMS
· Tami Landis - Fire/EMS
· R. B. Lawhorn - Management & Budget
14
7
Education
,""--""---_."-------------------,-"...",,_....., ..._- ___""__,,______,,___."""m.'"_"""".".....,,_~,.._.',,"_____
IWithin Allocation Amount ---....--. $73.866.902
i ....-..--.-....---.-........--.........
~Roanoke Ci!)' Public Schools __ $72,376,40Q...
I Libr~ry Communi!)' Information Centers - $1,071,795
i Libr~ry Earl)' Literac)' Services $131,088
!Libra!y Services K-12 ------
$114,361
I Summer Reading Camp - Collaboration with
! RCPS (Su[lplemental) $32,668
I - __.._._..E?,?~Q
l~i!~I<:>Qg~~~J!1i!:lg___..__........._ . ...-..-.-..-....-------
[Yirginia Coo[lerative Extension $68,300
I
I -
! Service Enhancements $32.668_
r Library/RCPS summer reading camp for
I
L~!!:l<:l~g arten !~rQl,Jgh~E<:lgr~<:l~....___ ""--------- __ ....w"..._.._ ..._$:3_?,~~?_
[Exceeds Priority Allocation ....... -- ~1 0,800
! Roanoke Valle)' Sister 9jli~s $10,800
15
Education (continued)
!N-otRecommendedfur-F~'n.dTng.-"-."._"--".".-"-:-'$220:467-:
ILibrary Community Information c~nt"~~.=.F~mi'yT- ]
l1.il~r<'lfYE'!Qgrc:l.r:r:L(~'d[lpl el!!~t<'lJ L_..___..._.._..._L_..._$.:31,Q91_1
I Library Community Information Centers - The! I
L?.4LL~iJ?..r:.Cl.ry..J.~l![l[ll~I!!..~J~L.__....._......______.LJ;!~!'?Q~J
I Library Early Literary Services - Early Literacy! I
~ctLJC::<'l!iQf1.(~.l,l[l pJ~I!!~!!!Cl.IL...._....__..__....._..__..__.__..._...j.......l?L:34.4...I
I Li ~r_<'l_ryg<:>l!!l!!lJ!:li!y..Ql,l!r:.~9.c:bJE!QQ~..'{.<'l!!L..__......J......_El,:3.?.~J
16
8
Safety T earn
· Steve Buschor - Parks & Recreation
· Angelia Vernon - Human Resources
· Hong Liu - Transportation
· David Wells - J & D Court Clerk's Office
· Jeff Shawver - Building Inspections
· Ralph Tartaglia - Fire/EMS
· Eddye Edwards-Talbot - Magistrate's Office
· Curtis Davis - Police Dept
· David Bell - Sheriff's Office
· Mike Guzo - Office of Emergency Management
· R. B. Lawhorn - Management & Budget
17
Safety
Iwit"t,"ln-AII"oc'ati"o n--An1ount----------~.._-.-------------"-- ----.-T$60:555~578l
!~_uJ~Qlrlg?_C!f~tL________-==~~=~:=~~::~~===-__._I._i~IZ,~_L~J
~_mergency Management [ __ $93,301 i
fP'glifl3.~~!~<:l'-_______.._._......___..._._........_......----.L..-~.~&l;l.?,?~-?j
iJailOperations .. .... i $12,789,696 i
~~:~~~~~~~~~~~;~~_~~=~~~~~~~~_.-~.~-_I~~~~1I;]
f!=..ire .p'rev~I!~Qrl!!!:!~p'e ctio..rl!.!rl~~.~g_i:l.tic.:>_rl...Qi\'.iSi~rl..-__.__L.__jl~~Q..~9_~
i Drug Prosecutor (Commonwealth AttomeX)__J_$30,535 i
[Police Administrative Services I $1,531,164 i
r~fl~!ifti~Qill~~Q~~rat~ons~:~=~=:~~==~~~==~===:_~t]~3Q:~~:~~iJ
iPolice Academy I $595,979 I
IPolice Sup-port and Records [ $1,050,450 I
IgJtyE~~~~_<?.l:l!<:l~Jg_o_~Il1.<:l.rl.~~alt~_~!!om~YL..._..__._....._Ll!!~~!:?_3.1.j
[~~n:~1-rfaW~~~~;i~~r~~~~:~{~~M~~~~~..rl:-tl!1~~~.:~~~-.1
!.Q.ffig~..~f.Jh~...~C3gi~!IC3t~.. . ....__._._.._.L.......__.11L~.Q~J
18
9
Safety (continued)
1~~h~~~~~~:~:~~:~:~I~:~~~~:~~~:_~::=~:::_~=_==~===Ei~~i~~;~Q~j
- Commu.n..~y.lllt.~gr.<3.!!Cl.n & servlc;~.~I1_~'3.!lC;~~..n..t~..._~__~~~l,1~&1
Ir'3.Il~~~:f~__~~~~~:'~__~~~~~~______=__~.__:~:~__:.____________===__~__t~.1~1~~;~~__j
~cll11il1i~~r.a,!i',I~~.I!p.fl.Cl.r:t.2.fA.~Q<::()u.r:L_.___ ...____..___.. I 27,54f3.1
Administrative Support of Roanoke City General Relations [
,District Court .653 [
!Po'iice =..Forensics.-----------""------..-....------.----------- $51l(432 i
~~~~~5J~~~~~~f~~~~~~~~~~-~~~-~~:::~=~.==~==.=I--:=~ll;~I[J
I Roanoke City Victim Witness Program (Commonwealth I I
~~~~~~i@"l.~~.~~i~Q~t~~tI~~:----::________.::=:--:--~:.==:~~~--::~:j=JL.~~ji~~
1~~~~~~~~~;~~~;e~~~gu~U~J..<::.CCAL.-_-~.-------+$dt~~~~~.!
~~~-
19
Safety (continued)
ISe;:;;ic.eE;;ha;;~e;;:;e;;t; ....----------T:::$55:000J
[Collaborative effort belween-p;iice and-Fire/E-MS to reduce I i
loutside use of vendors in clean-up of illegal methamphetamine
;::~~~:r~:I:~ effort b:::.n.~0Iic~~~:~~::-::~~~:~::-~:~0-rll~,QQ9-1
[reduce expense by bringing Police impound lot onto city property I !
l(=~:=~.~~~==I=~~t=~=~~Ln.e..dE~~~i=~~)=__::__==~::.::=::::-I..-._t4.Q,Q~~:J
iExceeds Priority Allocation .. .....n .... ........ .. .. i "'.nn 000 :
Ifir~L~~~:B()~119~~~n]~rg~~~~~~~i~~I;~:i~~(~:~~~.).::::......j...._$1QQ,QQQJ
L__~_,..__""_.__.___...m....____.,_"_..._,___._._.._.._,'___'___'"m"'m__ ' j
!Not Recommended for FUndin!l__.._----~:::::I::::~f69:836]
i.F.lr~/!=_t\i~Jl..u!9_rn.a.!i.().!l...C_o_o.r:s!il}'3.t9L(~.U.Pfll~I11~Ql'3.I)_ : $44,836 i
199U.l1g~()f<::Cl.l11l11u.nJ.tY.~~r.yi(;.~~..?J!.fr()gr.~.I11_..._..........___._ :::~:I__::i?~::.(j:9:9:J
20
10
Human Services Team
· Ken Cronin - General Services & Sustainability
· Skip Decker - Solid Waste Management
· Dan Webb - Neighborhood Services
· Pam Kestner-Chappelear - Council of
Community Services
· Jim O'Hare - Youth Haven
· Angela Hodnett - Social Services Administration
· Carol Tuning - Human Services Support
· Paul Workman - Management & Budget
21
.
Human Services
,Within Allocatio;'Amo~-nt~=~:=~~~:~=.~-_. -..]$36.557,996]
r~~~~ff~~sJ~~~:~~~~::~gg~~Ql~i~i2D~-=~-======j=~~:~~~i~j
iSocial Services _ Services i $14,555,086 i
~~~Iais~~~~}~~Y-~~ntsi~~~~i~g~f!1=~:~:~==~:~=~=r-$I,28~,~?~=1
LE!2.b.~!i2D-,J:'~!.Q1.El...c?0ntake.~El.ryi~El::UCour:!~Elr.yi(;El~l,!I1JtLl_~29,Z~?J
lfg2_tElr:.!'.~!:El..l1.nr.a.i.l1.il1.g_____......____.__.__....__..._.L.~?9_!,J~o.J
i~~~~~~;~e~bU~El.f()~nselingj'{J_<::C<::~L__________+___$~~~J~~-i
l.Blui=~[~g~~~6~0p.i.~L8~~I!.~~~i~~:~::~=~~::::==.:.:~:.:==-=~=~:~=:~L:~~i~.~~,~~.QJ
l'j.Elalt'l.Q.ElP~r:!'!1El~.....___..._...__._.._..._.....____._...__...._...L..~.!.,.1.?3.,~7.:.~J
S()(;ial Services Administration i $1,431,150!
.Hu~I1.~El_ryif::.El.~~~r:>E()!.!_.___.. _____._.____._. $107,910
,.H..CJ.I1.l.ElJ.El~_~~~~I1.f::El.JEl..<I.!!lIjl,JD G.@.Q.l.r.t1a..tf::b.._____.!
!.IjIJ.'!1<I..n...~El!."Jc:.El~..f().I1.l.I1.lJ!!El_El..J7.:.5..o~oL_..._.......__........__.....__... i
'se~i~E-;,ha~-c..~m~nts=..==..~==~~===~========~==J==$35~O0=1
STARS Program (Specialized Treatment And Resource i I
l~..~pp.o..r:!L......_...___.._....__............___ .___........ ....!3.~,.oo.o_i
22
11
Human Services (continued)
~;~iA~~~~~~~'~~;;Y:_=~:~-_=--=='=~:~=::::~:=_====~~~:~:~=Fjj;~~.~~~1
~~~~~;~:;~~~~;~i~~i-_~_=~===~======~.:~-=-:=--1:.~:..;]_~_~.,:~~j
23
Infrastructure T earn
· Tom Carr - Planning, Building and Development
· Lisa Bannister - Libraries
· Christopher Blakeman - Environmental
· Kathy Cox - Technology
· Jonathan Craft - City Clerk's Office
· Mark Jamison - Transportation
· Susan Lower - Real Estate Valuation
· John McGhee - Facilities Management
· Phil Schirmer - Engineering
· Paul Workman - Management & Budget
24
12
Infrastructure
fWii'hln-AiiOcation Amou-nt::=:~=-::::=.===-:::::=::::::-__=~:=:::==~$2~830,583.~
L""___""__"___~_______.____.____________.__.______",,_.---.---------------------+---.-....-.---1
I Street Maintenance . - , $1,090,184;
[f~~I.6!i"Ei_Q"9iii1:_===::=~.::::.===:=~::=:=:::::=_=:=::==:::=~~:::=rJiA;~I~:~1i:~J
IVirginia Department of Transportation Capital Projects-Local Match I I
11~.
:~'!<l!QgI.Q.igil<lI..!3.<l.cj io SUQQQr1(~lJPpl~'!1~'!t)....._.__._._..___..__._. ...L__.l?Z~,!?~li.i
I j I
If.<l.~~~gl::.Mec_~<l.!}!.~a.LMain..t.e..Il.<l.nce (E:I.e..~i~E!lJ.!!l_b.i!l9~.YY..~d.if.19.L.__'--j-~~Q,.5Xd
l~ii~~~=~.~~i~~~n~~~~~r:~~u:~~==~~=:=:~i=:t==~~~=:=_~.-..-..-.+..i~~H~~.~
IQEl.':'.e..IQP-.I11.~IlL!3...E!.Y~.~.!'!~P.e...Eli.QI1.(P lann!'!g, B uild i'!g~_.g.e...\I.~!Qpme_Il!)_.j--$1 5~.Iill..
,Stormwater Management Ordinance Update (Planning, Building and
ti~:!~1!c.~~:~~~tt~I~~~~r~~=~t=!=~~~:=:==~.=._.==~=j=~~i~t~iij
25
I nfrastructure (continued)
Within Allocation Amount (continued)
c:ivicc:.e..nt.e..rJ:lyAc:!3~qlJir.e..<lfr~qlJ~f.1~yl"r~v.e..'!tive .Jv1<lint~ n.<l.nce
. Jv1ed.i.a.rl...<l..'!cl...!3ightof .Vj<lyL<l,!d~c<l p~Jv1<lif.1te.'!<l..n~e
IeghrlQlogylf.1fr<l~trlJctlJr.e..~lJPPQr1
.-f
. . .$127;630 i
......... ... ........,
$1,261,46~;
Ig1!9,969!
L~_<l~~li..e.~Jv19!'!t:_~cl9.f\I1<l.i.ll!.:'p'i\l.i.s.ion .c:_Q.'!t.r.<l.~~~~..e..rvi~~gr:.e..e.f!l~nts_LJ~~,Q81J
[I"Qli.c:.e.....~<:.lIcl.e..I1lY_l\I.e..w M~ill!.e..@nc..e.._t-greern..e..Ill~.._.__..__....__L...._~_6.c~??J
f..<l.Eilili...e..~ Ma'!lIg~~rlLJ:lyAC_____..__..____._.._...____._.._.J....ji~~!h~~-\U
'Fac.!!l~.fl.~ Man<l.g.e.....rJ!.l.Il!..:~i!y__l.'!i!i!i..e....s_.<l.f.1<!\:'{O..r:~..Q~cl~!..Jv1.f1.n.1!g('Jrn.e..rl!.__.._f-._~?2J..8..QJ
lfIeet Mainte.D.a.nce a.'!cl..~p_a~.____.__.._..__.__._._...Jg?~~!Q?~q
Stormwater Infrastructure Maintenance & Pollution Prevention . ,
f(:r.E1!f.1!:lP.Q~!iQ.'!..l:li\l.i.~Qf.1L._..._....._____.____.._...__._...___.__.....__....._.L._F68,919 '
lE aci litil'l.s.Jv1l1ll<lg13f!!!.Il!:g.lJ~t~cl.i.?I...~('Jr:\I!~!:l.:.gl('J<l.DilJg.Qf.c:i!y F aci li!lEl~._L..~~~~2.~3
.~tQrJ:11..vv..lI!e.J:ilf.1<!fl.oQclf!lrl~anag.e..rn.e...n.!.(~f.1girleeri ngL..__._J1.52, 9..?.9
U:;.<l~!~~El.!:l.Jv1.anag.e.....fl1l3.n_t.:~t.rlJc.1lJral Maintenance . 7 71
.EL~l'l.!~_Q!Q..r:.E_l!.e..U_ .__._.___.._.__.__.._._..__..._. ..__.__..__.____ ..._____.$.ll.M9
I"..<lE~<l.r1cl..Q.r.e...ElIl..!?P.fIg.e....~1!~g.e.....fl1l3.'!!_____.___...______._....___._L_$_ll.Q_~,.10_?j
.Q.e...Qgr:llPl1ic::~1 nforf!lllt!<lIl..s~y..s!~~j!.l3c::11'!QlogyL_.._______._.+...$~~.?,.??Z..j
LT..e...E!lIlQ.lQgy~.Il.cl..!Il.llQ.'!.<l.liQIl.(Ubra ries L__...__.__._...._......J....~}.1,jlQQJ
Fleet Capital ; $1,972,968 I
lI~"ib~IQgy::iD"i.r.~:iLI'lJ._C_~~;eci;;i~~_=._..._..._____:=j~~Q,QQQ]
26
13
Infrastructure (continued)
27
Good Government Team
· Jane Conlin - Human Services
· Dwayne D'Ardenne - Transportation
· Nikki Dorsett - Purchasing
· Gwin Ellis - Human Resources
· Greg Emerson - Commissioner of the Revenue
· Mark Hartman - Clerk of Circuit Court
· Josh Mabrey - Billings and Collections
· Evelyn Powers - City Treasurer
· Donna Smith - Technology
· Steve Staker - Real Estate Valuation
· Steve Talevi - City Attorney
· Steve Elliott - Management & Budget
28
14
Good Government
$14:807~768 1
-. mom -- - "r" "i
_______________________ _ _ __._......______._....m __~
. .El.lJ.sl~.El.~.~l,lgEl~~ElT<l~<l!ion $?IlZ, ?.8.6....1
LEladersl1ip,...M<l~<lgElrTlEl~t<lJ:l(tQI,'El~igl1.UgityuManagElr'~QffigElL.__..... $71Il,220.1
State Income Tax Pr()ce~si~g .. uU$1P?&i4!
: Cash M<l.!l<lgemeD!..<lnd 1!!.v.El~!me~!.~.El!Vice.L.__._._.____u__.._.__...._....-'._..._$J.!!1l
.~!.I<l.~.ElL ....._..........._..._..._____._.................__.._..L.....$122,Q.Il11..
I<l2<.<lill>D...._....__.______..............__._..___L..$.L1?L~gf.
s Revenue Collections and Administration , $103204 I
rsonalErQiid:yT~~:AdmI.~~i~!iQD_<l.DfLMQiQ;j,;~bi~~~bif~~e .==::::::T.::=:~:!ljii.~2.61
tQff_Q..ElI2LQ()J!El2fu?lLErQgr<lI}1.__..._._..._.........._....._....___._..__L._$;l.Il,ZQ6
t Off D~l.<l.ql}1inis!r.<l!!.v..El..PClJ;jill>_'l._.._.___...______..._____.._...__...L.....$,;lI,5Ji..4.
y Co uncilJ?jlJ<lry.<l_~cl..Qp.ElE<l.!!~9J:!5P.El.nJ;es )___.._.._..........._._.__...L...._$?f.~,.Il.Pll..
ounts Receivable Billing and QQII.flQfu?D.~.~.El!:I,'L~~__.._.......... ........._~._.._.$321 ,275
._.____.........__._.._._______ ...$!llp,188
P!Q.9J!.El.me..'lt Se!Y.!g~_._...___._._..__....___...____._......._...._..__...._$~!2
f'.El.if()!!!l<lD.9..El.!!.lJcli.~D9........__..__..__.._.._....._ .........._.___..........___ ._$.4!;l
Re!.iCElJ!lEl!!1.f'..lans !!s!I}1.lf!L~!r.<l.t!Cl.Il.._.........._..__.._.___.........__._...____..._..___. $356
Lf3.!~~_fy1.<lD<l9El. rre nt_:_~.<lLetyT.r:<ljr1!ng/I,Q~.~..f'rEl.\I.El.f!!i()!Ul.DQ.c:;..<1D!r:()!___...
i M.lJlJifiP.<l!1l_u.l!!!ing.:.f.r:<l!!.cJ,J'J..<l.ste a Ild_JI"buse HOjlin.El..............._..__..._..._...___
'Clerk of Circuit Court - Recording, management & scanning of civil & crimina
9!?..El.~..._..__.._..__..__.._..__.._.__....._._.._......_._..._....._..._
'Within Allocation Amount
29
Good Government (continued)
-----------------..---.'1
Within Allocation Amount (continued) ,
Clerk of Circuit Court - Recording, management & scanning of licenses & '
JElg!~!gtiClO.L.._.._...____.___.____..._.__ ...:.Jl?!:!,p.;lQ..J
L~,t<l~<l9ElI}1.ElDLIl....El!!.cl9.ElL:El.lJ.c:JgE!LQ.ElI,'ElJ()PI}1E!'lt $231,5651
, liul}1af! Re~()ur9E!~:ElE!f!E!f;!.s,'\(jl}1jl)j~tc<ltioD... ' ..$i~Z.1~~..I
: Clerk of Circuit Court - Performance of State mandated accounting/financial 1 !
:.clld!i~L_...._._._._..__..___..._.._....___..__......_............._. 1 $219,860 i
Clerk of Circuit Court - Recording, management & scanning of ""i--'-" ---1
vvillslprol2<ltE!/fiqu.9i<lry/ilJd!1I}1El~W!1<lrr1i~l1l}1E!nt~ I $12~,~6;l. i
y'().tE!L80E!gi~!r<l~9J:l~El.ryi'<::E!~_.____ ..... .._ 1$105 321. i
Fin<l.n..<::.E!..::.!!g9()lJJ:lt,~f'<lyablE!......_.._._...._..____._ ........-.--.....---.....:..~~=.~~~~-:~.r~.$$......-.2.1.........~.......8.~.....:,:.~..~.....~.-...~.....-......-.:,.
lJ!().<l.~.c:J.S?.Elf!E!C<lJ.I,i.<l.I2i1i!y..<::I.<l.iI}1.~.Acl.l}1i~i.s.tc<lti9r1.
egistr<lr~. Condugtof E:Jections.-Local!~tate/Federal . ....1$207942 i
iiir1<l~~~:.E~~cl~€;c..fQ~!rtrr.;g~~~El~i~;,l~LB~p.Qd:~.g~=~:.....__.._-=-___~~~=[~$L~?:.N~]
: City,'\t,torn.E!.L Admir1i~ati~._IiE!<l!jr19L._........_........_.........___....._..__.._L_.$93,;3~~J
gitYNt()rr1Ely:l,iti9<lti9f!<lf!clgl<lil}1~ ..... ............. ....... .... .... .... ....... .......... ...... ..... ...... ....... .... ... ... ..... . ..... . $145,670 i
~~:rd~~lr~u~~~.:~_~~:::~~~.=::~~ment & sCanning::~::~~~~.n~ i $177 2891
ililJl}1<lDgE!~Qldr(:.e..S.:E:I}1PI()YI}1ElD.t~E!r:0'<::'El~__. '_'_'_'_'_"__,,__,,, :....T:i?z?'350-1
IlilJl}1<l~BE!~()lJr9Els:~<lI<lryll.f'()siti()nMl}1if!istr<ltiOD.. ...... .....J_11.!l.?,
l.fY.1<l..r1<l!1E!!!lElD.t SEl.ryi.~~.......__.._._._..__........_....._...........__ +- $29
.f.in<lr1..CEl..:.l'.<l.y.ffiL......_...._.........___..____.. .....--.--..--.....- ....=-....-.:=t.=.....~..~..~....~...~.. :,.._.._,
Bj~M<lr1.<lgE!'!I.E!D!...<l.n.cl..\^{Q!ker:~g"O_I}1P..e!!satiQ~..JI,,(j.I}1JrlLst!<ltion .. ....,._ .
<:;ityglerk: Supp()rt?eryicE!~J()r<::ityQ()lJf!giL .. $182.4981
,Qity.,'\!lgmEly:QEl.r1E!':<lL<::()jJll~ElL__..._..._..__.__.............. . Hf?,!:!!>zl 30
15
Good Government (continued)
Within Allocation Amount (continued\ __".._.__,____.""__._......._ j ;
City Clerk - Support Services to Other Departrl'l6nts ""~=:::::=:=.~]=j~~.,~4 71
,City-C1eri<':'Support.Se-,vices-tothe GeneralPublic..---.---.-..- ....!.. $129,405,
~t~f~~:~~'~~~f~~~:~~~iflet~~~6.C~~~o.Ig.~~~...~~~~=~F==~~6~:~:~ll
If;1anag~rnent.~Budg~t:_c:apit?l?n~ E.i..nan.cial Planning.
Employee CDLlnteragency Transfer
'.rec.hno..logy~.:.' Busines~Afjplication.sSuiipoit~
lE~~_~_~.?sin~L:_~~~_~~EL~an'a9,~~.~!~~~~!~_~__=:.:::=::::~~====
Board of Equalization
_~_~~~.9,~.~~6I~_.~~.~9~.~~~~~~vid8-~~~~..~_~_~:X~.~~H_~~~'~1~-~~~-=.~~~~---------'--'-"
i ti_~~~_~_R~~.9_~~g~.~__:..B~~.r._~,!,!.~_~.!,_,.!.r.,€I.!~L~g,___~n.d .~eterl_~gr"l
\,~~IQY_~~_Il!lti.9_rl___R~_l~~~!~~.~_~_L
f;1a.nag~.rn~nt~...El.udget:Travel. Polic;YJ\d.rrini~tr?tign ..
;E11JlI~y~~_--'j-,,?lth__?~ryi.c~~_ ... _.._......_ _ ____ _ __ ____________
lQity.,'IltorneY_2.0~~LEl~.?'~_?~PP2.'t._ . __._____..__.___
,
'f;1.?n_?g-"-rn~nt &_.El.lJ.<lg-"t:Er~Yi.~~f;1.?~?ge_~Dtlg~I\'~~_IJ\drnir1ii'tr_?Jign.~~'Y!c;~~ i $91,113 I
:Cit)' Attorney - Collections. -----------t---.'-$89:8371
~~~f*~~~gi~~~t~~~~~~~~~~f~[~~~~s.a:;;~r~,;~~~f:~~el~-g()Q:[1
iRoanokeCity Courts...... . ... . ........... ......... ......... .. ..... ........ .... ....... .................'.... $78,544:
e----- --- ... - -.- . .... ... .-- -- . ..... ..... ---. --.--- ..-... ... .. -1. .. ..... --.. ____oj
........i~i
, $37,564 :
=~~====:=-c:::]~9,99QJ
Service Enhancements._._,...,_.m_m.________._..,________..,.,_.,__.,.,_ _
:"~LOfI.I:.l~lJ.t?.<J[11iDi!;1r_?.li.v.~_p"-~i~_q,r)___........_..___ ..
.i:.':'JlJgyee T~itig-"-R.eimbur~~11J...______._.._..__..___..._.
Good Government (continued)
31
32
16
Livability Team
· David Hoback - Fire/EMS
· T onita Lowery - Social Services
· Billy Basham - Solid Waste Management
· Pete Eschelman - Roanoke Regional
Partnership
· Michael Clark - Parks & Recreation
· Chris Chittum - Planning, Building, &
Development
· Bane Compton - Building Inspections 33
Livability
[WithinAllo.catioriAmoun't.=~==~~::-.~~=~=:=::~~=-=-_-:..-=-==~__
iE'~n.n.;n9.~_ld.rI:>~'2J:>!l.~i9D.~~_____._.___
i~2.9!l_~Ilf.()g:.!l_f!1!l.Il!.______.._.___.______
l.:r:r.alEt:E.1l9!1l!l.El_~n.g,.I.r:~Il~f:l().'!<J!i()_Il.I"I~lllliIl9'~'2cj..I"~()j!l.~t...~.f!1L.__.l .~1~~,~}..fl.j
; ! '
1~I,oVM '<::_!lIl!@IJlIJ~Il_!lSS Dist.r:ic;n.r:Cl~~..!lc;Yc:.l!Ilg cOlle_c;!i().Il_.__._..___L_~:u.I!,Q?:;;j
i.?_Y"-~B!l~Y_c;l.illg<:::.()II!lc;.!iCJ.Il....... ........__....._...._._.....__....._......._.___J..._~9}},;;;;~J
Books and Materials for Libraries ! $574,125 i
}~r~~~~~~:~=~~~~==~~~..~......~~:~~~~~=_.~:=~~jIH~IfjlJ
; ;
I !
I~::::~:::~:::~~~~~-:~:-L:;;:~~~:~~:~~~:~~~~~-=~J~=~::~"~~:j
34
17
Livability (continued)
" -.,-------1
Within Allocation Amount (continued'-...._..._.._...._ ......._............__.__....._ ____I
i J i
ll"ar:k~8.RElc:y()uth8.FarnilYE'l"()gr<lrrll11ing ... ... 1$1,076,92QI
p:'()uth .Hilf!1i!YE'L()g@!11!11i!l9j~lJRf2I.ElmElIlt.E1L...._...___..______j__J1ll2.,Q~J
~f~~!i~~~
:.E'<l~~ & REl<<:_~R.ElEi<lL.~.\IEl.flt..~.lJRRCJrL_________.._......_............ ....L.$1Q?,()~J
l.E'.lJ!?liE..J.@r1.~RCJr:\<l~CJr1;:.9 rea!Elr_~ano~El_I.@.n~!.~Q!11R.<l.r1L___________.....__ 1 $1.!_6.~.~...!()~~
'BulkCollection . ....... .'. .: $1 ,027,002 I
:'P--a~~E~Q'~-p;g~~cO~r~iio~--~~::j:>iQg~~ii~iiig:=:==--===:=:=:=I:.:.::~1'58,~~D
:!".<l.rI.<~.8._I3oEl_c.:Yl:)I:U:;l!'11!11.Elr:FQ()9..?_El.r:.\IiE.El.p..r:()gr<!f!1_:______________-l_.__l~Q&1_().j
[CorTlmuni!Y..~lJ~taJ.r1<lJ2!~ty Pr()g!<l!11.f!1~g..__..___._. ........ ..__.___..__..._L..$.1.4 7 ,_1.~~J
35
Livability (continued)
,
. i
: I
.._.._..___..L_ll!~,~()Q.J
$205.3731
,
..........,._.._.......__.._____.___..".__.._..__"_....._....__.__.__ ......__ _..._,__.__.m.__ .---..---.-------..-------.;----.-----.-------1
Service En hancem e nts ......_.___......._.........._.... .......__...... .................j.._ ~235.217 J
Uf1c.r.El..<l..s.ElQ.'11.<lil1.!El.n_aDc.El_()f.g.r.El.ElI1."'ilY.J@~_<lI1.c!.I?<lr:~.L....._..__......_L....l1Z,?1LI
iExpansion of after-school programs, summer camps, and larger I !
!~c.<!!Elc.CJ'11r11.'!..~ty..El.v.Elf11s_ ......_...._...._.._........~..J:!.l!2..Q~-!
. I
AQQiti()l1..()L<lft.Elr:~cb()()1 Rl"()gr<lr11<l!IJ'\ICJ()dl"()"'lJ'\Iil~()11I\i1iQcJIEl.?c.b()()IL..1?.?:,!l!j.;>..J
PrT Wages for Administrative Code Enforcement support during ,
lr:n..CJ"'iD9.!!El~O..f1.(~lJRP..!El.f!!~.f1!<lI.L.._._......._....._......__.........__..j...____E,536.i
lExceedSPrlorliVAllocatlon...-..:::.::..:,.........,....,......:.:"I.-)21ii-:S52~
L~_.\IElf1!.f.CJ..f1~:.?PElEi<li~IIElD!g()()rQi!l<l~CJf1_I!.I"ElD11ittif19~Elr:.\lif.El~__J_~1?1,~;>?J
..I.'.!I,_!I,..r11.<!!El.U.r:.~R().rt..s............._...._.._.._..________...L~..5~-'QQ()J
..l\i1i.lLMCJ.lJ.f11ain Z.CJ.CJ......_....__.___.__........._.....,...._......__......_....,.._.._.._....., $33.120 I
Qene@L~El!Yi.C.El~.:9vic._gEl11.!~LBElf1taL___ ' ::::::::~l,~QQ:j
Within Allocation Amount (continued)..
L~IJ'\I..~Qpera!.iCJ~(g<l.ll_g_El.f1!.El.r:L........__....__
j ?IJ'\I.M.I"~ysic."llygh<lilenged?er:.\lice..
36
18
Livability (continued)
:~::::n::::!:-:"~:~-~:::~::I~~;'::=~~~:~~~=~~~-~----~~~I~~:::~:~
; i
ood "~~I:JI:J"Qrt:f[[Admill~_~~l!!I_'=9_SitionjSul:Jp~rnJ!DlalL!____~~3..,993 J
~:L~~e~:~~::'e~~jl=~=~=~~=~:=:~~=::="~=~~~~:::~==:::--"!"""=j:~~~~
. ~gllity COQ~d inato roT ~J:JJiV.i!g~(sup.P~!l!~!1~I)_"_""""__1__~~~587 ~
F lie nd ~l:J!t~~E!l:r.I}1~J:S_~~~:j!:l.e-""')____."""_"_""""_______-+____l11.,5OlLj
uncil of Community Service - Volunteer Roanoke Valley I i
L(Y~Yy'_Ij!l:D_~Q!1_I3Jl!~gi.cjgE!JIjQI3~)..E'~Qg@!!l"(t'lf:l~L """"""___"""""".J._"""_~.1Q,~QQJ
37
Economy Team
· Bob Bengtson - Public Works
· Nicole Ashby - Parks and Recreation
· KC Bratton - Real Estate Valuation
· Frederick Gusler - Planning, Building, and Development
· Rob Ledger - Economic Development
· Sean Luther - Downtown Roanoke Inc.
· Roger Manuel - Fire/EMS
· Debbie Moses - Parking
· Chris Parker - Human Resources
· Steve Elliott - Management & Budget
38
19
Economy
[Within' Aiiocaiio"n"Amo~nt.._....'''''-'':::~ .___~~.:....--.:=:=:1$2~816,668r:=:=:]
[-g-~~~;:r,i.c:Ji~~elQ~rr;~Q!.==ij~ii;:;es~_~=\liJ.Q.riiq~iQi~~I()-~r;:;e'ni...-~~==~==tE;lr~5.Q.~r'
iBillings and Collections - On-street Parking Enforcement, Administration, I i
1?J:l~.QI!~p.9DL..__._._.____..._..__...._........_....J_~?}L~.!?1L._.-1
i Roanoke Arts Commission - Asset Development for Economy and 1 I 1
Education (75%) .. .' ... 1 $238,9121 1
_l~..~gIQ.n.~~rtil~~s5Tp::=:===:.:_".:.:::=:=.....__..::~::.:=.~==.tj?QQ,85~:[=:.:.=:1
~~~~~-=:J
; i
lE!<lrlDirlg,J:llJ11<!i rlg , <lrl(j l:l.El\le 10e.JllElDt.:.l3.r.9I11rl!iEll(j_BEl.d~ElI9Pfl1.ElD!.F'r()gr.<lr:r!J $24,91 9 :
I CO'l~..nti.o..rl..Cl.rl(j.":"i~!t()~..l3.lJ.r:e2_1I._.._.._......._._......._...._I:$7?1!lj~J'
Service Enhancements
____.__.__""_._,..___..__ i ________..__._____.12.
Economy (continued)
i ExceedsP;'io;'itV"Aiiocaiion'~:...J="-"-'''-':'=......___.....~r.$485,27i]
Roanoke Regional Smal.1 Business Deve.!2.pment Center !. $19_QQQ..1
Conventi9~nd Visitors. Bureau (~pplemental) --4 $120,198 J
C~te r irl.t~~qlJare L!:I<lrr~..Cl.rl.~.lJi:i13.lJrl!...Q.!~.!rlcant-rl!..~..~rl.glJltlJr.13_...._.:...1?:3..~c?~J
ffice of Communications - Local Marketing of City of Roanoke activities, i '
enitie;~[aJE~g1~~t~~~~-=~:~~==~=~=~~==~:=~======.~===~=.:~===-*=:~i~!~~
lla..fl:lplC>.n.E!11p_........__.. ............_........_.._._._....._.....j.....l?,~!3Q
Ice of Communications - Marketing of city's brand image to create ai'
ional awareness of Roanoke. 1 $44,502
..--..-............-..-.......-...--........-.-....--..-....---........-..-....-.....-.....t...-.-...........-.
L-______~_____.._....._...,_,."_"."._..._..__,_._._..._.._....__"."__________________________m_____.__.".__
!Not Recommended for Fundin!l._..............._.............. ......._........._.... ..$180,795.
Electronic Chalking with License Plate Reader Technology for On-Street
!.F'.<l.I!irlg.Enforcem.El.r1L.................. ........ ...............-....-..... ...-...-......-...
l~.!<lf!..!:Cl.i:ii.t~().rl_(j.!3..9.ic:.<l1e.::!.!().!'<l.rl<.i...rl9..~cl.r:r!i.r1.i~!.Cl.li.2.r1. .._............__.
[Roanoke Arts Commission - Asset Development for Economy and
i!=..l:llJ.c:~t~Cl.rlj 25 % L......_...........__..... ......................... ...J.?9~~.Q~.J
19..().lIfl1.tQlIIl1...~..ClI1.Cl.~13Jnc...::~:Q!!ic:e...t0ll.rl<e.til1g~tr.<l.te.gy::. . ........ .~.I~,Q?~1
!Down!()~n_R,Cl.a..rl()..k13 Inc. - "DowntownljCl.lJi:iirl9.IfI.'.o.rl<ing..G::.o..uP"__
lYVJ'~~e!.rl'l.'lrgifli<l..~<lI1(j..I.r.lJ.i:iL.......
l'l.f.irglrli?_!=.c:.Cl.rl9.r.I1.ic:.I:l~,cl.g13 ...__........
_...lI?J9~~J
$500
39
40
20
Priority Summary
"" ________..__.._..mm ___ ___ ___._____.__.,____
I Within Exceeds I
Education---'---"'-+--~~~:~~~o.2 T-AIIc>.~~~~io.o. , -$7}~i~:702-1
............-.-.-_...-..............---------~--.....................r-.._n.....-----I
.~9.f.~JY.....___..____n_l_._~60'.~~~, 5 7~i...____._~lQo., o.Q9~._. $6.9,.1355, 5ZlL
!Human Services.' $~6.,55L9!}f? ' $160.,0.0.0.' $36,717,996 I
: Infrastructure '$23,830.,583' $10.3, $23,934,1
'GoodGove~~~e~ir'" '$14,807:763' .. - .....$281":- -.....$15,089,281 i
-(~lity=--=T-.~.jF,3Q~:-~-87 --~-$?1.8,5!j?....,.~I14,~?4=1-~9J
f~~.~~~~=-.=~=--l..=~=iI.~~:~I~~.j..~..~~~~==~~=;~ _:-j~l:~~~:~;~j
Non-Ranked i. $3,391,?!jQj $o.$~,~l)1,Z!jQI
,.-.-."...---"""-.-"---- .+--"'~,,-----"----___:_-,.~.--.f."--..._...".-,---------.:---....-.........-.-.------1
IT atal $2~1,~9?,900$1 '~~!},~~~)$:z~:z,lJ~~'~~~1
!-""_,_______,__,.___._..._.____...,,_."""..L~_.,______.__..._.,._._.""_...""""._l..___________._._..__._."""..-,;....---"""""--___________.-1
R.eyel1~I!_.' .... . .......................................................... .. ......... ... .. .......................... ...... ..._...1..._....$..... ~5...1....,~O!,O_O_.._O_............;!
~---_____m"""-"_-.~...._..".._.-'-"-.------t----"._---"__.__..___.__.___._+_____..m_________,,__.."" "" ... ,,' .""".. .-.....
iQ~!.c:lLE!~I_a.:I1~I!_.._.J_________.___"L____. ...............L_<!1,35!},,663)J
41
Potential Balancing Strategies
Potential Revenue Growth
. Personal Property Tax
-Revenue estimate to be finalized in early April
-Current assumption of 2% growth in each of FY12 and FY13
-Each 1 % generates $183,450 - shared 40% with Schools
. State Revenues
-Current estimates assume Governor's proposed budget
-Potential changes to Compensation Board funding and funding of
Social Services not expected to be significant
Potential Exoenditure Adjustments Low' High
Hiring Freeze $300,000 $400,000
Delay Pay Raise $205,657 $616,971
Funding of Reserves' $125,000 $250,000
Operating Capital (Fleet Replacement, $0 $400,000
Capital Building Maintenance)
TOTAL $630,657 $2,266,971 42
(
21
Revenue Adjustments/Enhancements
$45,060
Fee Title Current Proposed Fee/Rate Incrementai Description
Fee/Rate Revenue
Parking licket Fines $10 $20 $500' Establish common
pricing for parking
\Ilolations
Athletic Fencing Rental $0 $150 I section $15,600 Rental fee for
sectional athletic
fencing
Open Space Rental $150for8 $150 I day $24,000 Flat fee for park
hours or open space rental
more of
open space
Towing of Inoperable $0 $45 $3,060 Administrative fee
Motor Vehicles for processing of
Administrative Fee towing of
inoperable
vehicles
43
Revenue Adjustments/Enhancements
( continued)
Fee Title Current Proposed Fee/Rate Incremental Description
Fee/Rate Revenue
Fi re Protection $25 $35 $1 ,gOO Increase in
Permit Fees cost recovery
(various) for permit
administration
Explosives use $0 $25
per hour stand
by fee
Fumigation and $5 $25
Thermal
Inspecticide
Fogging
Fire Works $250 '$250 - 30+ Days prior to show; $250 for each
Permits additional identical show for the same event
.$500 - 15-29 days prior to show; $250 for each
additional identical show for the same event
.$750 - 8-14 Days prior to show; $750 for each
additional identical show for the same event
'$1,000 - 3-7 Days prior to show; $1,000 for each
additional identical show for the same event
'$1,500 - 0-2 Days prior to show; $1,500 for each
additional identical show for the same event
22
Revenue Values
Local Tax Revenues Shared 40.0% with RepS
Current Maximum Rate Change
Tax Rate Rate Value
Real Estate $1.19 None $.01 = $647,000
Personal Property 1 $3.45 None $.01 = $53,000
Cigarette (20 per pack) $0.54 None $.01 = $45,000
Transient Occupancy 7% None 1 % = $450,000
Admissions (General
Fund) 5.5% None 1 % = $76,000
Prepared Food &
Beverage 5% None 1 % = $2,462,000
Motor Vehicle License $20.00 $33.00 $1 =$100,000
Note 1: The Personal Property ifll>act is calculated on the local portion of the tax only because the State tax reiefarmunt is fixed.
45
Capital Project Planning
. Maintain Current Capital Assets
. Infrastructure Investment for Livability and Economic Development
. Bridge Renovation/Replacement
· Curb, Gutter and Sidewalk
. Streetscape Projects
· Storm Drains
· Civic Center
· School Maintenance
. Targeted Livability Investments
· Parks and Recreation Master Plan
· Libraries
Investments made within parameters of debt policy.
46
23
. Preliminary Planned Debt Issuance
FY 2013-2017
47
FY 2013 Cash Funding
for One-Time Expenses
48
24
01 ' . .
Next Steps
· Budgeting for Outcomes:
- Budget Committee deliberations to balance
recommended budget
· Capital Planning:
- Final capital plan recommendation
· Recommended Budget Presentation - April 16,
2012
· Public Hearing - April 26, 2012
· Council Briefing/Budget Study - May 7,2012
· Budget Adoption - May 14, 2012
49
25
Office of the Mayor
CITY OF
WHEREAS, the Congress of the United States passed the Civil Rights
Act of 1968, and Title VIII declared that the law of the land
would now guarantee the rights of equal housing
opportunity;
WHEREAS, the City of Roanoke, in conjunction with the Fair Housing
Board, has provided a fair housing program for its residents,
and today, the local community supports fair housing laws;
WHEREAS, the Fair Housing Act prohibits discrimination in the sale,
rental and financing of dwellings and other housing-related
transactions, based on race, color, national origin, religion,
sex, age, familial status and handicap; and
WHEREAS, equal housing opportunity is a condition of life in the City of
Roanoke that can and should be achieved, and all citizens
are encouraged to abide by the letter and spirit of the Fair
Housing Law.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim the month of April 2012, throughout this great
All-America City, as
FAIR HOUSING MONTH.
Given under our hands and the Seal of the City of Roanoke this second
day of April in-the year two thousand and twelve.
ATTEST:
~:::"Mtr;Lm>N
City Clerk
@w~
David A. Bowers
Mayor
~ '1
uur MlsSIon - UIsaster Keller urgamzauon ~ i:)uppon i:)lJuau I It::i:lUl KUOlCOlll It::anJ. KUU... ri:l.gt:: 1 U1.t. .1(!?J
mAl.h Smoot -', ~~
Mission i.!!ttWJltea.rpru9.IC-GI<bl--SChGrfW-d.t;}gy!+J--, ,
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Team Rubicon Saves Lives.
Since its aeation in January 2010, TR has impacted thousands of lives - in Haiti, Chile, Bunna,
Pakistan, Sudan, and here at home, in Vermont, Maryland, Missouri, and Alabama. TR reaches
victims outside the scope of where traditional aid organizations venture; victims on the fringe.
Team Rubicon Engages Veterans.
Hundreds of US mililary velelans, many returning home after fighting ten years of war, find a
renewed sense of purpose for their skills and experiences thrqugh TR.
Team Rubicon Sets Itself Apart In the Nonprofit World.
Is it a disaster relief organization? A veteran-focused enterprise? The truth is ifs both. TR pioneered
a new paradigm in disaster response while redefining the meaning of veleIan reinIegration into
society.
Team Rubicon Pioneered the Concept of Veteran-Focused Disaster Response.
On the streets of Port-au-Prince, in the immediate aflermalh of the Haiti earthquake, TR's mililary
veterans realized a simple truth - natural disasters present many of the same problems that confront
troops in Iraq and Afghanistan: unstable populations, limited resoun:es, horrific sights, sounds and
smells. The skills cuIlivated on those same balIIeIields - emergency medicine, risk assessment and
mitigation, teamwork and decisive leadership - are invaluable in disaster zones.
httn:llteamrubiconusa.orQ/about/
----:
i Subscribe
p
'" 92% of ,
"" Rf:Contly Rekmn:cI :
Ve.orGDS $tale
Continuod Service in
their Community as
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Our Cuiding Principles:
. We will always be motivated solely by the
altruistic desire to help those in
demonslnlble need.
. We will always ardenIIy maintain our .
independence from any government or
reIlgious institution,
. We will always respeclthe QJlbJre and
QJstoms of the communilles we serve.
. We WIll always attempt to plll1ner with
and employ members of the local
community.
. We will always be accountable to those
whose donations make our efforts
possible.
Think you have what it takes?
Interested in joining with Team Rublcon?
Please fiB out our volunteer aooJicafion
(hllps:llteamrubiconusa.oraaclion.com!ora21l.
What's with the name?
Simple. "Team" emphasizes the organizallon's
mIJIIaly ethos of small. cohesive unils.
"Rubicon" referS to the rlver in norlheastem
Italy, lhat divided the Roman Republic from
Gaul. 1I\Ihen Julius Caesar crossed the Rubicon
at the head of his legions and marched on
Rome, illTl8J1o;ed a point of no return. The
p/1RIse "aossing the Rubicon' hes since
sunrived in reference to any group commilIing
itself to a risky course of acIIon. On January
17th, 2010, desplla government and Iatge aid
organization's advice not to proceed, Team
Rubicon members crossed the MiboniIe River
separating the DomlnIcan Republic and Haiti,
carrying auciaI gear and medical supplies to
the people of Port-au-Prince. Once aaoss, they
were IlreWCabIy commIlIed to lhelr task. Hence
the name: Team Rublcon
What's with the logo?
3/27/2012
Our Mission - Disaster Relief Organization & Support Squad I Team Rubicon I Team Rub... Page 2 of2
/
128
.. (http://teamrubiconusa.oro/wo-contentluoloads/201 O/02fTR- Veterans-in-Joolin-MO .joo)
Like
8
The T earn Rubicon logo consists primarily of a
aoss turned on its side with a river flowing
through it The ClOSS represents the traditional
symbol of medical aid. It is on its side because
T earn Rubicon represents such a departure
from the current paradigm in disaster response.
The river flowing through the ClOSS represents
the "Gap' that exists between large natural .
disasters and conventional aid response. T earn
Rubicon serves to "Bridge' this gap; providing
field triage and relief operations until large aid
organizations and nations can provide definitive
care.
What's with the slogan?
"Bridge the Gap' refers to Team Rubicon's
primary mission of providing disaster relief
between the moment a disaster happens and
the point at which conventional aid
organizations respond. The 'gap" is primarily
time; the aucial window following a disaster
when victims have traditionally been without
outside aid. When the "Gap' doses - once
conventional aid organizations anive - Team
Rubicon moves on.
Mission (htto:llteamrubiconusa.ol12/aboutll Identitv (htto:/ltearnrubiconusa.orl1/biosll . Current 005 (htto://teamrubiconusa.ol12/bIOI1/l
Social (http://teamrubiconusa.ol12/socialll Press (htto://teamrubiconusa.or\r/contact/press-roomll Store (htto://www.cafeoress.com/ieebubI7042289) .
Donate (httD://teamrubiconusa.ol12/donatell
fS0
;......
Team Rublcon, Inc., 1030 W. Hillcrest Blvd, Inglewood. CA 90301. Ph: 1-888-831-0841. Contact Us (fcontactl
@2012 Team Rubicon (htto:/Iteamrubiconusa.orq). All Rights Reserved.
Site Design and Development by Dan SweeneY (htto:llfloatinoboxes.com), Sarah Lancer (htto:lIsarahlenaer.coml)'
http://teamrubiconusa.org/about!
3/27/2012
--
MajOr cnanges are commg at leam KUDlcon - ulsaster Kenel vrg~uuIl ex, .:)uppun .:)4... n:lge 1 U1.J
Mission mttO:I/teamlml'fOlllJ$a.org./-atlOOVJ-i, . --,
R ive mUll. tes:l. !,." ,
Idenfr'i'Y ttp:r1teamrublrnnusanrgthiosJj_---1 '-------.-----'
Current Ops (http://teamrubiconusa.org/blogf)
Social (http://teamrubiconusa,org/social/)
Press (http://teamrubiconusa.org/contact/press~room/).
Store (http://www.cafepress.com/ieebub) -
Donate (http://teamrubiconusa.org/donateJ)
FOLLOW
SHARE
Major changes are coming at Team R.ubicon
(http://teamrubiconusa.org/ major-changes
- are-coming-at-team- rubicon /)
Due to the rapid growth of our lIOIunteer base, and our desire to engage that base
more regularly here at home, Team Rubicon is restrucluring the organization to
allow for more effective response to both large and small domestic disas1e/s. It feels
good to growl
For the last year and a half, Team Rubicon has operated out d three domestic
regions (West, MIdwest, and East); but as more veterans become aware of TR, and
as more domestic opportunities arise, its obvious that its time to decentralize
further. As 2011 comes to an end, Team Rubicon will begin operating out of 10
geographic regions, each carved out aa:ording to FEMA's regional model. This
effort Is the final iteration of TR- Transition, a project that was put Into the planning
phase earlier this year and focused on Iniliatives to help TR's veterans transition
from the military Into civirJan life. TR- Transition has now become TR-Domestic; a
veteran-focused effort by Team Rubicon to engage large groups of veterans here at
home for continued service In local disasters. The goal is one day TR Veteran
Emergency Response Teams (VERTs) will be the go-to standard for disaster
response by our states and mUnicipalities; there's really no reason why not
(hlto:/Iteamrubiconusa.orolwp-content/uoloads/2011/10/FEMA reo ions ma04.ioa)
The first region to pilot this model will be Reaion VII
(hltp:/lteamrubiconusa.ora/reaion7/) (Kansas, Missouri, Iowa and Nebraska) and will
be under the direction of TR's Ford Sypher, an Army Ranger veteran and TR Team
Leader in Tuscaloosa and Jopfin. Ford and Co. ere hanging their sign up in Kansas
City (FEMA Regional Headquarters... haw nice), and would Jove it ifTR-Nation
supporters would swing by with some home-made brownies--aclually Ford will pass
on the brownies, he hasn't eaten a catb since 2004. TR-VIIIs currenUy developing a
volunteer recruitment model that will engage local veterans and begin developing
them Into a community of 1irsHesponders. TR-V11 is also focused on executing a
fundralsing campaign to build long-term, community-driven first responder networks
and public selVice programs.
Team Rubicon Domestic Goals:
TR Blog Posts Map
Subsalbe
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Recent Comments
Rich Bergen on Help TR outfit our
new office in NY
(hllD:/lfBamrubiconusa.oralhelo-tr-
outfit-our-new-office-in-
nv/comment-oaae-1I#comment-
57552)
svlia iordan m
(htto:llsvviaiordan.siCiilamail.coml
on Branson MO reflection from
former USAF Airman Klebe
Brumble
(htto:llteamrubiconusa.oralbranson
-mo-reflection-from-former-usaf-
airman-klebe-brumbleJcomment-
oaae-1I#comment-572901
KJebe Brumble on Maior chanaes
are comina at Team Rubicon
ChllD:J/leamrubiconusa.ora/maior-
chanaes-are-c:omina-at-team-
rubic:onlc:omment-oaae-
1f#c:omment-572821
jeff dudley on Maior chanaes are
comina at Team Rubicon
(hllD:llleamrubiconusa.ora/maior-
chanaes-are-cornin!l-Bt-team-
rubic:on/c:omment-paae-
11#comment-572421
KJebe BrumbIe on TR activates
three VERTs in resoonse ta KS.
MO and IL tarnadoes
(hllD:Jlleamrubiconusa.oraltr-
activates-three-verts-in-resoonse-
t~s-mo-and-i~
tomadoes/comment-oaae-
1f#comment-572071
httn. / /tp.~mnlhi~onn~~ orO'/m~ior-~h~nO'p.~-~re-comin{7-at -team-ruhicon/
'j
"d
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After Action Reoort ),:
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,
'.~:"'''
3/27/2012
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
April 2, 2012
Request for Public Hearing Mill Mountain Zoo Lease and
Agreement
Background:
Pursuant to the requirements of the Virginia Code, the City of Roanoke is
required to hold a public hearing to authorize the leasing of City-owned
property, designated as portions of tax map numbers 4070507, 4070521,
4050306, 4050306A, and 4060505, to the Blue Ridge Zoological Society of
Virginia, Inc. The Blue Ridge Zoological Society of Virginia, Inc. is a non-profit
organization which leases property on Mill Mountain for the purpose of
operating and maintaining the Mill Mountain Zoo. The term of the proposed
lease is five years. A City Council agenda report containing specific information
regarding the proposed lease agreement will be provided to City Council as part
of its April 16, 2012 agenda package.
Recommended Action:
Authorize the scheduling of a public hearing at City Council's meeting on
Monday, April 16, 2012, at 7:00 p.m., to consider the lease of property to the
Blue Ridge Zoologieal Society of Virginia, Inc. '
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Steve Buschor, Director, Parks and Recreation '
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853~1l45
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
April 3, 2012
CECELIA T. WEBB
Assistant Deputy City Clerk
E. Duane Howard
1221 6th Street, S. E.
Roanoke, Virginia 24013
Dear Mr. Howard:
A communication from the City Clerk advising of your resignation as a member of the
Parks and Recreation Advisory Board was before the Council of the City of Roanoke at
a regular meeting, which was held on Monday, April 2, 2012.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Parks and Recreation
Advisory Board from June 7, 2010 to April 4, 2012. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincerely,
. . 'M.'h1oW
Stephanie M. Moon, MMC, l
City Clerk
SMM:ctw
Enclosure
pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board
CERTIFICATE OF APPRECIATION
PRESENTED TO
E. DUANE HOWARD
AS A MEMBER OF THE
PARKS AND RECREATION ADVISORY BOARD
FROM JUNE 7,2010
TO APRIL 4, 2012
ON THIS 3RD DAY OF APRIL ,2012
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO
THE CITY OF ROANOKE
APPROVED:
ATTEST:
DAVID A. BOWERS
MAYOR
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
April 2, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that E. Duane Howard has tendered his resignation as a member of
the Parks and Recreation Advisory Board, effective April 4, 2012.
Sincerely,
~ m. fnO&vJ
Stephanie M. Moon, MMC l
City Clerk
MINUTES OF THE AUDIT COMMITTEE OF ROANOKE -CITY COUNCIL
Location: Council ,Conference Room
Noel C., Taylor Municipal Building, Room 451 South
Date: March 7, 2012
Time: 4:03 p.m. to 4:41 p.m.
Attendees: Sherman Lea, Audit Committee Chair
Court Rosen, Audit Committee Member
Mayor David Bowers, Ex-Officio Member of the Audit Committee
Drew Harmon, Municipal Auditor
Ann Shawver, Director of Finance
Tim Spencer, Acting City Attorney
Chris Morrill, City Manager
Sherman Stovall, Assistant City Manager - Operations
Dawn Hope Mullins, Assistant Municipal Auditor
Pam Mosdell, Information Systems Auditor
Debbie Noble, Senior Auditor
Ann Clark, Senior Auditor
.. Octavian Reeves, Senior Auditor
1. Call to Order
Mr. Lea called the meeting to order at 4:03 pm.
2. Purchasing Cards
Mr. Harmon briefly reviewed trend information contained in the report and noted that Purchasing
Card expenditures have declined since 2007. Purchases appeared reasonable, had supporting
receipts, and were properly coded. Mr. Harmon commended the Department of Finance and
the Purchasing Division for their effectiveness in administering the program.
Mr. Lea was very pleased with the results of the audit. Mr. Morrill commented that the audit
adds a lot of value and peace of mind.
The report was received and filed without objection.
Page 1 of 5
Audit Committee Minutes
March 7, 2012
3. Audit Findings Follow-Up
Mr. Harmon briefed the Committee on the changes to the process for audit findings follow-up.
The Auditing department has historically reviewed open audit findings from all departments at
one time and issued one report. In order to review open findings in a more timely manner,
Auditing has begun following up with individual departments throughout the year. This also
provides more flexible scheduling for Auditing and the departments involved. A memo will be
issued with the results of each follow-up. The Audit Committee will receive follow-up memos at
each quarterly meeting, as applicable.
Follow-up Audits Discussed:
Fire/EMS Cell Phones - The original concern related to payments of cell phone stipends to Fire/
EMS employees. The City Administration has developed a policy providing for cell phone
stipends that addresses the concerns noted in the original audit.
Street Liohtino - The original concern was that the City had no inventory of street lights that
could be used to verify the monthly charges for street lights billed by AEP. The planned solution
was to have an inventory of street lights and other street infrastructure developed by a private
company using a van equipped with cameras and GPS. The inventory would then be loaded
into the City's asset management system, DataStream, and then maintained as lights were
added and dropped. Issues with configuration of the DataStream system and ongoing
budgetary challenges have contributed to this issue remaining open since 2005. Transportation
is just beginning to utilize DataStream for curbs and sidewalks. There are currently no funds for
additional licenses or to have an inventory developed.
The Mayor asked why the finding was being cleared by Auditing, Mr. Harmon responded that
given the length of time the finding has been opened and the expectation that funding will not be
available in the next fiscal year, he felt it was time to close the finding. Auditing will continue to
monitor DataStream development through the department's participation on the Information
Technology Committee [ITC]. Mr. Harmon stated that the finding could remain open if the Audit
Committee preferred. The Committee concurred with clearing the finding.
Code Enforcement - Mr. Harmon stated that Code Enforcement has done an outstanding job
responding to their audit findings. He discussed their policies and procedures, their efforts to
educate neighborhood leaders and property owners about the code enforcement process, and
the collaboration between Code Enforcement and Real Estate Valuation to monitor the condition
of houses throughout the City. He noted that the most recent citizen survey indicated significant
improvement in the public's satisfaction with Code Enforcement activities.
Mr. Rosen noted that common complaints he hears at neighborhood meetings are now with the
properties and not with Code Enforcement. Neighborhood groups now appear to feel like there
is a partnership with Code Enforcement staff.
Page 20f5
Audit Committee Minutes
March 7, 2012
Roanoke River Flood Reduction - Auditing worked with the City's Engineering Division and the
U.S. Army Corps of Engineers to help reconcile the two agencies' accounting for the flood
reduction project. The capital project is nearing completion, at which time a final accounting will
be required. Auditing may provide additional assistance as the project winds down and the
finding will remain open until the final accounting is approved.
Facilities Manaqement - The original finding identified the need to improve the work order
system and document building maintenance procedures. As discussed earlier, the DataStream
asset management system has been implemented in response to this finding. Configuring the
system so that data entry is manageable and reporting is useful has been an ongoing challenge.
The most recent effort to configure the system has been completed and is expected to resolve
past issues. Since a comprehensive audit of building maintenance has not been performed
since 2003, Auditing has cleared the finding and plans to perform a complete audit within one to
two years.
Sheriff Canteen - The original audit findings were primarily related to small assets and
prescription medications. The Sheriff changed medical care providers and implemented new
procedures which addressed the audit issues. All three [3] follow-up items were closed.
The Committee had no further questions. The memos were received and filed without
objection.
4. Police Cash Funds
This is an annual audit conducted in support of the Police Department's accreditation
requirements. Based on the requirements, the audit scope was limited to cash funds managed
directly by the Police Department, including federal forfeiture funds. Municipal Auditing staff
found that police cash procedures were sound and cash-on-hand was accounted for. There
were no audit findings.
Mr. Rosen commented that it probably cost more than the funds under review to do the audit.
Mr. Harmon responded that Auditingand the Police Department worked to reduce the scope of
the audit some years ago to address only those items required by accreditation standards. Mr.
Harmon noted that the property room is one area that was taken out of the scope of the annual
audit but which will be audited on a cycle basis. There are substantial volumes of drugs and
assets that come into the property room for safekeeping.
The report was rec~ived and filed without objection.
Page 3 of 5
Audit Committee Minutes
March 7, 2012
5. Jail Cost Report
Mr. Harmon briefly discussed the background of the annual Jail Cost Report and the role of
Municipal Auditing in reviewing Item 63. There were no issues with the 2011 review.
Mr. Lea asked whether the jail has been accredited. Mr. Spencer replied that they are currently
going through the re-accreditation process.
The report was received and filed without objection.
6. Hotline Rollout
Ms. Mullins briefed the Committee about the Fraud, Waste and Abuse Hotline awareness
campaign. Presentations have been made to elected and appointed officials, as well as to the
leadership team. Future presentations are planned for new employees, departments, the City's
Leadership College.
Additional efforts to publicize the hotline will include:
Informational flyers will be posted in all departments
Brochures with answers to Frequently Asked Questions will be available in all departments
Articles will be included in the newsletters for city employees and citizens
Information will be included in Purchasing invitations to bid and requests for proposal
Information will be included on the vendor self-service webpage
Auditing will periodically brief the Audit Committee on hotline activity and will ensure every
report to the hotline is fairly and consistently addressed.
Mr. Lea thanked Ms. Mullins for the presentation and her work on the hotline. He discussed the
importance of educating people about the appropriate use of hotlines so that legitimate
concerns can receive the attention they deserve. Mr. Lea believes the hotline is a good thing to
have in place and noted that it is a best practice.
Mr. Harmon noted that a communication protocol has been established for the hotline. Issues
that are found to have no basis and require no formal investigation will only be communicated in
the summary report on hotline activity given to the Audit Committee. Issues that have enough
substance to require formal investigation will be communicated to the Audit Committee Chair,
City Manager, Director of Finance, and Officer! Manager whose area is involved, unless
implicated.
The Committee then discussed the potential for strengthening the investigation powers of the
Auditing department. By Charter, City Council can authorize the Municipal Auditor to investigate
city affairs. This would provide the Municipal Auditor with the power to subpoena witnesses,
Page 4 of 5
Audit Committee Minutes
March 7, 2012
administer oaths, and compel the production of records. Mr. Harmon stated that he recently
sent a memo to Mr. Spencer proposing the idea and asking for his guidance.
Mr. Spencer confirmed that the Charter does provide for investigations and indicated that it
would be appropriate to consider for this purpose. He would be in favor of providing the
appropriate tools to do the job.
Mr. Lea stated that he had discussed the concept with Mr. Harmon earlier and that he supports
developing recommendations for the Committee to consider.
Mr. Rosen asked for more specifics about the authority that would be granted. Mr. Harmon
responded that it would enable him to compel people to talk with him and to produce records.
Mr. Rosen expressed a desire to make sure the authority granted is not excessive or potentially
open to abuses by the Auditor. Mr. Spencer stated that appropriate checksand balances could
be developed.
Mr. Rosen asked about the safeguards to avoid revealing an employee's identity by virtue of the
information in the report and Auditing's line of questioning or inquiry. What is in place to protect
employees from retribution by their bosses?
Mr. Spencer commented that the City Attorney's office is currently working with Human
Resources staff to develop an anti-retaliation policy to protect employees.
Mr. Harmon stated that he anticipates bringing other audit initiatives to the Audit Committee
overthe next several months. Auditing is revising its procedures based on international auditing
standards, which include certain organizational issues such as ethics policies and risk
assessments. Ethics and compliance policies support a more effective hotline.
Mr. Lea stated it was important that the City work through these issues.
There were no additional questions or comments.
7. Other Business
There was no other business.
8. Adjournment
Mr. Lea adjourned the meeting at 4:41 pm.
Page 5 of 5
CITY OF ROANOKE
OFFICK OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E.CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
April 3, 2012
Karl Kleinhenz, Secretary
Fair Housing Board
Roanoke, Virginia
Dear Mr. Kleinhenz:
This is to advise you that Deirdra Williams has qualified as a member of the Fair Housing
Board to replace Diron Wirt for a three-year term of office ending March 31, 2015.
Sincerely,
~::~~thJ
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Deirdra Williams, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth 'of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Fair Housing Board to replace Diron Wirt for a three-year term of office
ending March 31, 2015, according to the best of my ability. So help me God.
/J;N~
Deirdra Williams
The foregoing o.ath of OffiC~. was t ken, sworn to, and subscribed before me by Deirdra
rr .
Williams this /9 day of 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
. CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540) 853-1l45
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
,)
CECELIA T. WEBB
Assistant Deputy City Clerk
April 3, 2012
Karl Kleinhenz, Secretary
Fair Housing Board
Roanoke,Virginia
Dear Mr. Kleinhenz:
This is to advise you that Gail Kinzer Lewis has qualified as a member of the Fair Housing
Board for a three-year term of office ending March 31, 2015.
Si,ngerely,
~~~~~
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Gail Kinzer Lewis, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Fair Housing Board for a three-year term of office ending March 31, 2015,
according to the best of my ability. So help me God.
ffA{:e,~~~~
Gail Kinzer L w.
The foregoing oath of office was taken, sworn to, and subscribed before me by Gail Kinzer
LewisthisJh~aYOf 71/~ 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
By A>f~4 ~
CITY OF ~OANOKE .
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFf
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
April 3, 2012
Nicole Ashby, Secretary
Parks and Recreation Advisory Board
Roanoke, Virginia
Dear Ms. Ashby:
This is to advise you that Sonya Echols has qualified as a member of the Parks and
Recreation Advisory Board to fill the unexpired term of William West ending March 31,
2013.
Sincerely,
~m. :!}OanJ
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sonya Echols, do solemnly swear that I will support the Constitution of the United
States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Parks and Recreation Advisory Board to fill the unexpired term of William
West ending March 31,2013, according to the best of my ability. So help me God.
. CCfhMs
Sonya E ols
The foregoing oath of office was taken, sworn to, and subscribed before me by Sonya
S\ AA'^~L.
Echols thi~~ day of ~ 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
Bk(~ r~~
/
~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541 .
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
o
April 3,2012
CECELIA T. WEBB
Assistant Deputy City Clerk
Jacqueline L. Shuck, Executive Director
Roanoke Regional Airport Commission
5202 Aviation Drive, N. W.
Roanoke, Virginia 24012-1148
Dear Ms. Shuck:
I am enclosing copy of Resolution No. 39338-040212 approving the Roanoke Regional
Airport Commission's 2012-2013 proposed operating and capital budget, upon certain
terms and conditions.
The abovereferenced measure was adopted, by the Council of the City of Roanoke at a
regular meeting held on Monday, April 2, 2012.
Sincerely,
~rn,~
Stephanie M. Moon, MMC ~
City Clerk
i Enclosure
pc: Deborah C. Jacks, Clerk, Roanoke County Board of Supervisors, P. O. Box
29800, Roanoke, Virginia 24018
Christopher P. Morrill, City Manager
Ann H. Shawver, Director of Finance
Timothy R. Spencer, Acting City Attorney
Amelia Merchant, Director, Management and Budget
p1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of April, 2012.
No. 39338-040212.
A RESOLUTION approving the Roanoke Regional Airport Commission's 2012-2013
proposed operating and capital budget upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that in accordance with the
requirements of the Roanoke Regional Airport Commission Act, as amended, and the Roanoke
Regional Airport Commission Contract dated January 28, 1987, as amended, the City of
Roanoke hereby approves the Airport Commission's 2012-2013 proposed operating and capital
budget, as well as a separate listing of certain proposed capital expenditures, as more particularly
set forth in a report from the Commission to this Council dated March 20,2012.
ATTEST:
~.~'1YJOhJ
City Clerk. "-
K:\Measures\Airport Commission Annual Budget 2012.doc
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
April 2,2012
Annual Budget - Roanoke Regional Airport
I would like to sponsor a request from Jacqueline L. Shuck, Executive Director of
the Roanoke Regional Airport, for City Council to approve its Fiscal Year 2012-
2013 Operating Budget and Capital Expenditures.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
5202 Aviation Drive
Roanoke, VA 24012-1148
(540) 362-1999
FAX (540) 563-4838
www.roanokeairport.com
,
.
ROANOKE REGIONAL AIRPORT COMMISSION
March 20,2012
Honorable Mayor and Members
Roanoke City Council
215 Church Avenue, SW
Roanoke, Virginia 24011
RECEIVED
MAR 2 ll012
MAYOR'S OFFICE
Re:
Roanoke Regional Airport Commission Fiscal Year 2012-
2013 Budget and Proposed Capital Expenditures
Dear Mayor Bowers and Members of Council:
In accordance with the requirements of the Roanoke Regional Airport Commission
Contract dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is
hereby submitting its Fiscal Year 2012-2013 Operating Budget (Attachment I) for approval. This
Budget was adopted by the Commission at its meeting on March 20, 2012. We are also
providing a separate listing of Capital Expenditures which are expected to exceed $100,000 in
cost and are intended to benefit five or more future accounting periods (Attachment II).
You will note that no deficit is anticipated in either the Operating Budget or for the listed
Capital Expenditures; therefore, no additional appropriations are being requested or anticipated
from the City or the County of Roanoke. Formal approval of the Operating Budget and the
Capital Expenditure List by resolution of each of the participating political subdivisions would
be appreciated.
I would be pleased to respond to any questions or comments that you may have with
regard to this matter. On behalf ofthe Commission, thank you very much for your assistance and
cooperation.
I'
1/
"--~
(/'
Jacqueline L. Shuck
Executive Director
Enclosures
cc: Chairman and Members, Roanoke Regional Airport Commission
Mark Allan Williams, General Counsel
Roanoke City Attorney
Stephanie Moon, Clerk, Roanoke City Council
, ' ,
ATTACHMENT I
ROANOKE REGIONAL AIRPORT COMMISSION
PROPOSED BUDGET
FISCAL YEAR 2012-2013
2011-2012 2012-2013
Budget Budget Percentage
EXPENSE BUDGET Expenditures Expenditures Change
1 Operations and Maintenance Expenses
A. Salaries, Wages and Benefits $4,335,027 $4,375,228 0.9%
8. Operating Expenditures 3,103,980 3,198,122 3.0%
C. Other Maintenance & Improvement Projects 245,000 157,025 -35.9%
Total Operations and Maintenance 7,684,007 7,730,375 0.6%
2 Non-Operatinq Expenses
A. Interest 39,397 35,376 -10.2%
B. Debt Service 88,741 92,762 4.5%
Total Non-Operating 128,138 128,138 0.0%
3 Capital Expenses
A. Capital Projects and Purchases 161,875 168,400 4.0%
B. Capital Improvement Fund (Surplus) 47,227 88,144 86.6%
Total Capital Expenses 209,102 256,544 22.7%
Total Budgeted Expenditures 8,021,247 $ 8,115,057 1.2%
2011-2012 2012-2013
Budget Budget
REVENUE PROJECTIONS Revenues Revenues Change
1 OperatinQ Revenues
A. Airfield $1,269,950 $1,238,419 -2.5%
B. General Aviation 428,443 474,757 10.8%
C. Terminal Related 4,892,292 5,150,703 5.3%
D. Other Revenues 313,424 326,382 4.1%
Total Projected Operating Revenues 6,904,109 7,190,261 4.1%
2 Non-Operatinq Revenues
A. Interest on Investments 407,800 354,591 -13.0%
8. Gain on Sale of Property 0 5,000
B. State Funds 561 ,230 427,205 -23.9%
C. Federal Reimbursable Funds 148,108 138,000 -6.8%
Total Projected Non-Operating Revenues 1,117,138 924,796 -17.2%
Total Projected Revenue $ 8,021,247 $ 8,115,057 1.2%
, ' '
ATTACHMENT II
Proposed Capital Expenditures
(For projects expected to exceed $100,000 in cost and intended to benefit five or
more accounting periods)
I. Projects
A. Rehabilitate Air Carrier Apron:
1. Description: The concrete on the nearly 23 year old terminal aircraft
parking ramp is in good shape; however, the joints are
showing signs of needing to be replaced. Before any
damage occurs, it would be prudent to replace the
joints.
2. Fundinq: The cost is approximately $1,500,000.
3. Anticipated Fundinq Sources:
Federal AlP Funds:
State Aviation Entitlement Funds:
$1,350,000
$ 150,000
B. Construct Runway 16 EMAS CAPS:
1. Description: The EMAS bed at the approach to Runway 16 is
nearing 10 years in age. If the Commission is to avoid
replacing the entire bed in the next few years, it will
need to install the newly developed plastic caps for
EMAS. These caps may extend the life of the bed by
up to ten years.
2. Fundinq: The estimated cost is approximately $1,200,000.
3. Anticipated Fundinq Sources:
Federal AlP Funds:
State Aviation Entitlement Funds:
$1,080,000
$ 120,000
C. Replace Second Terminal Chiller:
1. Description: Replace the second 23 year old chiller in the airport
terminal that is becoming unreliable.
2.
Fundinq:
The estimated cost is $300,000.
3. Anticipated Fundinq Sources:
State Aviation Entitlement Funds:
$ 189,000
1
, ' '
Commission Funds:
$ 111 ,000
D. Renovate Brick Wall to Parking Lot:
1. Description: The brick wall near the central staircase and ramps
from the short term parking lot is beginning to fail. The
wall needs to be repaired, replace or modified for the
benefit of the public.
2. Fundinq: The estimated cost is up to $400,000.
3. Anticipate Fundinq Sources:
State Aviation Entitlement Funds: $320,000
Commission Funds: $ 80,000
E. Replace Parking Booth:
1. Description: Install new and larger parking lot booth to provide
sufficient office and storage space.
2.
Fundinq:
The estimated cost is $ 300,000.
3. Anticipated Fundinq Sources:
Commission Funds:
$300,000
II. Anticipated Funding Sources:
Federal AlP Grant Funds
State Aviation Grant Funds
Commission Capital Funds
City and County Funds
$2,430,000
779,000
491,000
o
Estimated Total Projects Funding
$3.700,000
2
, , . ,
RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION
Adopted this 20th day of March 2012
No. 05-032012
A RESOLUTION approving and adopting the Commission's Operating and
Capital Purchase Budget for fiscal year 2012-2013.
BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal
year 2012-2013 Operating and Capital Purchase Budget for the Commission as set
forth in the report and accompanying attachment by the Executive Director dated March
20, 2012, is hereby approved;
BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf
of the Commission to submit the fiscal year 2012-2013 Operating and Capital Purchase
Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council
and the Roanoke County Board of Supervisors for approval pursuant to the contract
between the Commission, Roanoke City and Roanoke County dated January 28, 1987,
as amended.
ATT~EST: 'J,...r;'~~-:~-~::~ ;.~!~ ...~..!..". '.\
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VOTE: AYES:
NAYS:
ABSENT:
Gust, Lawrence, Minnix, Dooley
None
Porterfield
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
April 2, 2012
Human and Social Services Report
I would like to sponsor a request from Susan Reese, Piedmont Regional Director
for the Virginia Department of Social Services, to present to City Council a
report on the recent accomplishments and activities of the City's Department of
Human and Social Services.
ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
ovb
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of April, 2012.
No. 39339-040212.
AN ORDINANCE authorizing the donation of certain City-owned transportation equipment
to the Virginia Museum of Transportation, Inc., upon certain terms and conditions; and dispensing
with the second reading by title of this ordinance.
WHEREAS, the Virginia Museum of Transportation, Inc., ("Museum") has requested that
the City donate to it the A-Class 1218 Locomotive, and the J-Class 611 Locomotive, subject to the
conditions that Norfolk Southern Railway Company has outlined in its letter dated March 9, 2012,
attached hereto as Attachment A.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City hereby donates to the Museum the A-Class 1218 Locomotive, and the J-
Class 61 i Locomotive as outlined in the City Manager's report to Council dated April 2, 2012
,
I
2. The City Manager is authorized to execute a Donation and Cancellation Agreement
with the Museum under such terms as the City Manager deems appropriate and in a form approved
by the City Attorney.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading by
title of this ordinance is hereby dispensed with.
ATTEST:
Jt~~}J2k.~
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 2,2012
Subject: Donation of Property to Virginia Museum of Transportation
Background:
On November 19, 2001, Ordinance (35651-111901) was adopted by City
Council authorizing conveyance to the Virginia Museum of Transportation (the
"VMT") of all City-owned exhibits and property located at and maintained by
VMT with the exception of the Norfolk and Western J Class 611 and Norfolk and
Western A Class 1218 steam locomotives. The Ordinance provided that the City- .
owned exhibits and property, with the exception of the 1218 and the 611,
become the property of the VMT upon execution of the ordinance by a duly
authorized officer of the VMT, subject to the ownership of the equipment
reverting to the City if the VMT ever closed. The VMT executed the ordinance
transferring the property from the City to the VMT.
As it relates to the A Class 1218 steam locomotive, in June 2001, Shenandoah-
Virginia Cooperation (now S-VA Corporation) agreed to donate the A Class 1218
to the City of Roanoke for display at the VMT under certain terms and
conditions, including a requirement that the City not sell, transfer, or convey its
rights to the locomotive for a period of ten (10) years following the date of
donation or for so long as the O. Winston Link Museum was housed at the
former Norfolk and Western Railway Company passenger station, whichever
period was longer.
In January 2012, VMT's Executive Director consulted with Norfolk Southern
Corporation to request the donation of the former Norfolk and Western steam
locomotives A Class 1218 and J Class 611 to the Virginia Museum of
Transportation. Accordingly, S-VA Corporation is now willing to consent to the
City of Roanoke's donating the A Class 1218 and the J Class 611 to the VMT
subject to the following terms and conditions: (1) The City of Roanoke will
transfer the A Class 1218 and the J Class 611 to the VMT exclusively; and (2)
VMT will not transfer or attempt to transfer either the A Class 1218 or the J
Class 611 to any other entity, including but not limited to the City of Roanoke,
without first obtaining S-VA or its successors' prior written consent. At its
meeting on March 23, 2012, the Board of Directors of the Virginia Museum of
Transportation agreed to these conditions of transfer as set forth above.
Considerations:
Section 1 5.2-953 of the Code of Virginia (1950), as amended, allows localities
to donate funds, personal property or real estate to organizations such as the
VMT.
Norfolk Southern Corporation has submitted a Letter Agreement - attached to
this report, expressing S-VA Corporation's willingness to consent to the City of
Roanoke donating the A Class 1218 Steam Locomotive and the J Class 611
Steam Locomotive to the Virginia Museum of Transportation.
There is currently a lease with the Virginia Museum of Transportation, Inc.,
dated Ju Iy 1 , 2004, wherein the A Class 1218 and the J Class 611 are on loan to
the Virginia Museum of Transportation, Inc., for a period of 20 years. This
lease will be cancelled as a part of the donation process. A Donation and
Cancellation Agreement will be prepared, and the City Manager is authorized to
sign such Donation and Cancellation Agreement with the Virginia Museum of
Transportation, Inc., in a form approved by the City Attorney.
Recommended Action:
City Council adopt the attached ordinance authorizing the donation of the A
Class 1218 and the J Class 611 to the Virginia Museum of Transportation, Inc.,
pu rsuant to the conditions outlined in the letter dated March 9, 2012 from
Norfolk Southern, attached hereto, and further authorizing the cancellation of
the Lease with the Virginia Museum of Transportation, Inc., dated July 1, 2004,
and the execution of a Donation and Cancellation Agreement with the Virginia
Museum of Transportation, in a form approved by the City Attorney.
Christoptier P. Morrill
City Manager
Distribution: Council Appointed Officers
2
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:]US
Norfolk Southern Corporation
Three Commerdal Place
Norfolk, Virginia 23510-2191
Telephone (757) 629-2845
Fax (757) 664-5122
RECEIVED
MAR 1.4 2012
CITY ATIORNEY'S OFFICE
James A. Squires
Executive Vice President-Finance
and Chief Finandal Officer
March 9,2012
Mr. Timothy R. Spencer
City Attorney
City of Roanoke
215 W. Church Avenue
Roanoke, VA 24011
Dear Mr. Spencer:
I am in receipt of your request concerning the donation of former Norfolk and
Western steam locomotives A-Class 1218 and J~Class 611 to the Virginia Museum of
Transportation in Roanoke, Virginia.
As you are aware, the City of Roanoke and Shenandoah-Virginia Corporation
(now S-VA Corporation) entered into a Letter Agreement dated June 19, 2001
whereby Shenandoah agreed to donate A-Class 1218 to the City of Roanoke for
display at the Virginia Museum of Transportation. That agreement included several
terms and conditions, including a requirement that the City not sell, transfer, or
convey its rights to the locomotive for a period of ten (10) years following the date of
donation or for so long as the O. Winston Link Museum shall be housed at the former
Norfolk and Western Railway Company passenger station, whichever period shall be
longer, without obtaining Shenandoah's prior written consent.
Accordingly,S-VA Corporation is willing to consent to the City of Roanoke's
donating A-Class 1218 and J-Class 611 to the Virginia Museum of Transportation
subject to the following terms and conditions: .
FIRST, that the City of Roanoke will transfer A-Class 1218 and J-Class 611 in
a one-time transaction to the Virginia Museum of Transportation and to no other
entity.
SECOND, that the City of Roanoke will condition the transfer to the Virginia
Museum of Transportation upon first obtaining the Virginia Museum of
Transportation's written commitment that the Virginia Museum of Transportation will
not transfer or attempt to transfer either A-Class 1218 or J-Class 611 to any other
entity, including but not limited to the City of Roanoke or any private or public entity or
individual, without first obtaining S-VA or its successors' or assigns' prior written
consent to the transfer or attempt to transfer.
Operating Subsidiary: Norfolk Southern Railway Company
J-
,- .
Mr. Timothy R. Spencer
March 9, 2012
Please indicate your agreement to the above terms and conditions
surrounding the transfer of A-Class 1218 and J-Class 611 the Virginia Museum of
Transportation by executing and returning either the original or the attached copy of
this letter.
Thank you for your assistance.
Sincerely yours,
1 ~ ~~ .
-~ .~
S-VA Corporation
Cc: Bev Fitzpatrick - Executive Director, VMT
Agreed to and Accepted:
City of Roanoke, Virginia
By:
Date:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, MMC
City Clerk
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
April 3,2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing copy of Ordinance No. 39340-040212 amending and reordaining
subsection (d)(6), of Section 11.4-3, Applicability, of Chapter 11.4, Stormwater
Management, of the Code of the City of Roanoke (1979), as amended, for the purpose
of expanding an exemption under the City's Stormwater Management Ordinance for
linear development projects.
The abovereferenced measure was adopted by the Council of the City of R.oanoke at a
regular meeting held on Monday, April 2, 2012, and is in full force and effect upon its
passage.
Enclosure
Sincerely,
A~ 'tY\.~~
Stephanie M. Moon, MMC
City Clerk
pc: The Honorable Brenda S. Hamilton, Clerk, Circuit Court
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Chief Magistrate, Office of the Magistrate
Law Librarian
Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
/
~}~,,/
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of April, 2012.
No. 39340-040212.
AN ORDINANCE amending and reordaining subsection (d)(6), of Section
11.4-3, Applicability, of Chapter 11.4, Stormwater Management, of the Code of the City
of Roanoke (1979), as amended, for the purpose of expanding an exemption under the
City's Stormwater Management Ordinance for linear development projects, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council ofthe City of Roanoke that:
1. Section 11.4-3, Applicability, of Chapter 11.4, Stormwater Management, of the
Code ofthe City of Roanoke (1979), as amended, is hereby amended and reordained by
amending subsection (d)(6) to read and provide as follows:
Sec. 11.4-3. Applicability.
I
* * *
(d) The following activities are exempt from these stormwater performance
requirements:
* * *
(6) Linear development projects:
(i) provided that where less than 5,000 square feet one (1) acre of
land will be disturbed per outfall or watershed; (a) the resulting
increase in the peak flov/ discharge from u ten year storm c'v'ent
does not exceed 0.5 cubic feet per second or fiye (5) percent of the
existing flow, whiehc'/er is greater, and (b)
(ii) there will be insignificant increases in peak flow rates; and
1
K:\sjt\measures\city council measures\code amends\20 12\ord-amending subsect 11.4-3( d)(6) chpt 11.4 stonnwater mngt.doc
(iii) there are no existing or anticipated flooding or erosion problems
~ownstream of the discharge point as determined by the
administrator.
(ii) Proyided that 'vVhcre land disturbance per outfall is at least fhre
thousand (5,000) square feet but less than one (1) acre, (a) the
resulting increase in the peak flO'vv discharge from a ten year storm
event does not exceed 0.5 cubic f-cet per second or five (5) percent
of the existing flmv, 'vvhichever is greater, and (b) interceptor trees
are installed in accordance 'vVith the Stormwater Management
Design Manual, and (c) there are no existing or anticipated
flooding or erosion problems downstream of the discharge point as
detcnnined by the administrator.
* * *.
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading ofthis ordinance by title is hereby dispensed with.
ATTEST:
Xn. ~tW
City Clerk .
2
K:\sjt\measures\city council measures\code amends\2012\ord-amending subsect 11.4-3(d)(6) chpt 11.4 storrnwater mngt.doc
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
April 2,2012
An ordinance amending subsection 11.4-3(d) (6) Applicability of
Chapter 1 1'.4, Stormwater Management, of the Code of the City
of Roanoke (1979), as amended, for the purpose of expanding
an exemption under the City's Stormwater Management
Ordinance for linear development projects
Background:
The current Stormwater Management Ordinance requires a permit and
stormwater mitigation for most activities that disturb more than 5,000 square
feet of land, and it provides a number of exemptions for land disturbing
activities where stormwater runoff is unlikely to be significant. One exemption
is for linear development projects, such as utility installations, curb, gutter and
sidewalk projects, greenways, and improvements to existing streets.
Specifically, linear development projects are exempt when they meet either of
these criteria:
(i) less than 5,000 square feet of land will be disturbed per outfall (a) the
resulting increase in the peak flow discharge from a ten-year storm event
does not exceed 0.5 cu bic feet per second or five (5) percent of the
existing flow, whichever is greater, and (b) there are no existing or
anticipated flooding or erosion problems downstream of the discharge
point as determined by the administrator; and
(ii) where land disturbance per outfall is at least five thousand (5,000)
square feet but less than one (1) acre, (a) the resu Iting increase in the
peak flow discharge from a ten-year storm event does not exceed 0.5
cubic feet per second or five (5) percent of the existing flow, whichever is
greater, and (b) interceptor trees are installed in accordance with the
Stormwater Management Design Manual, and (c) there are no existing or
anticipated flooding or erosion problems downstream of the discharge
point as determined by the administrator;
We have learned from experience that limited availability of right of way has
often made it infeasible to meet the requirement to install interceptor trees
along streets in conjunction with curb, gutter and sidewalk projects that disturb
between 5,000 square feet and one acre per outfall. Furthermore, greenways
are generally constructed through natural opep spa~es that serve to mitigate
the runoff from paved trails.
Considerations:
State law allows a linear development project to be exempt from stormwater
regulations if less than one acre of land will be disturbed per outfall or
watershed, there will be insignificant increases in peak flow rates, and there are
no existing or anticipated flooding or erosion problems downstream of the
discharge point. The proposed amendment matches the City's requirement to
the state allowance, which does not include such specific measures of runoff or
any requirement for mitigation by interceptor trees or other measures. The
state allowance already applies to any project constructed in Roanoke directly
by the Virginia Department of Transportation, which receives its stormwater
permit directly from the Department of Conservation and Recreation. The
proposed amendment will have no direct budgetary impact to the City other
than to eliminate the cost of interceptor trees.
Recommended Action:
City Council adopt the attached ordinance to amend subsection 11 A-3(d) (6) of
the Stormwater Management section of the City Code.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Philip Schirmer, City Engineer
Danielle Bishop, Development Review Coordinator
Thomas N. Carr, Director of Planning, Building and Development
2
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of April, 2012.
No. 39341-040212.
AN ORDINANCE to appropriate funding from the Series 2012 Bonds to various
capital projects, amending and reordaining certain sections of the 2012 Civic Facilities,
Capital Projects, Department of Technology, and School Capital Projects Funds
Appropriations and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2012 Civic Facilities, Capital Projects, Department of Technology, and .
School Capital Projects Funds Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Civic Facilities Fund
Appropriations
Civic Center HV AC Improvements
Capital Proiects Fund
Appropriations
9th Street SE Bridge Over Roanoke
River
Old Mountain Rd Bridge Renovation
Neighborhood Storm Drain Projects
Countryside Master Plan
Revenues
General Obligation Bond Proceeds -
Par
General Obligation Bond Proceeds -
Premium
Department of Technoloav Fund
Appropriations
Digital Radio Upgrade
School Capital Proiects Fund
Appropriations
Highland Park HV AC Project
Grandin Court Plumbing Project
Revenues
General Obligation Bond Proceeds -
Par
General Obligation Bond Proceeds -
Premium
05-550-9956-9334
$ 750,000
08-530-9530-9326
08-530-9530-9336
08-530-9530-9337
08-620-9210-9335
530,000
500,000
1,120,000
1,500,000
08-110-1234-1042
3,300,000
350,000
08-110-1234-1046
13-430-9951-9333
2,000,000
31-060-9713-9205
31-060-9713-9206
1,500,000
400,000
31-110-1234-1142
1,725,000
175,000
31-110-1234-1149
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST"
~m,m~w
City Clerk. . ~
"
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Su bject:
Honorable Mayor and Members of City Council
April 2, 2012
Appropriation of Proceeds from the Sale of Series 2012 General
Obligation Public Improvement Bonds
Background:
On March 14,2012, the City of Roanoke issued new money bonds series 2012A in the
amount of $7,610,000, refunding bonds series 2012B (taxable) in the amount of
$13,985,000 and refunding bonds series 2012C (tax-exempt) in the amount of '
$15,385,000.
The new money bonds will be utilized to fund projects included in the City's approved
Capital Improvement Plan (ClP). Funding was appropriated in advance of issuance for all
of these projects. The projects included:
Parks and Recreation Master Plan - Cou ntryside $1 ,500,000
Bridge Repair / Renovations 1,030,000
Stormwater System Improvements 1 ,120,000
Civic Center Improvements 750,000
Digital Radio 2,000,000
RCPS Facility Maintenance and Improvements 1 .900.000
Total $8,300,000
The refunding bond series refinanced existing bonded debt at favorable interest rates.
The realized net present value savings totaled over $2.0 million or 7.1 % of the refunded
par amount and was achieved without extending the maturity of the debt.
This type of refunding structure, true savings with no extension of maturity, is viewed
positively by the ratings agencies because it lowers the overall debt burden of the City.
The result of the refunding lowers the debt service payment in each and every year
starting in FY13 through FY25. In FY13, debt service savings will be $425,000. Savings
in other years will vary ranging from $110,000 to $224,000 per year. In addition to the
City of Roanoke, the Western Virginia Water Authority, RCPS, and the Parking and Civic
Facilities Funds will share in the savings from the refundings in accordance with each
party's share of the refunded bonds.
Mayor and Members of City Council
April 2,2012
At the time of issue, the City was able to take advantage of historically low rates as
compared to the 30 year averages, in both the municipal tax exempt market as well as
the taxable treasu ry market. The true interest costs for the new money portion of the
issue was 3.03%, the taxable refunding portion was 2.17% and the tax-exempt refunding
portion was 2.32%.
At the time of Council appropriation, budget place holder entries were made, enabling
staff to maintain a proper record of appropriation of fu nds in advance of issuance. Upon
sale of the bonds, it is now appropriate for a revenue estimate to be developed for
proceeds from the sale of bonds and associated bond premium at which time the
placeholder entries may be removed.
Recommended Action:
Adopt the accompanying budget ordinance to reflect the sale of Series 2012 Bonds.
Sincerely,
~
. ~
ANN H. SHAWVER ________....
Director of Finance ~..
Distribution:
Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
Curtis Baker, Deputy Superintendent for Operations, RCPS
Michael T. McEvoy, Executive Director, Western Virginia Water Authority
2
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANN H. SHAWVER, CPA
Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
April 2, 2012
Dear Mayor Bowers and Members of City Council:
Subject:
February Financial Report - City of Roanoke
The following financial report provides commentary on the City's financial results for
the eight months ended February 29, 2012.
February Performance Summary
Year-to-date revenues in FY12 through February increased 0.7% or $888,000 from
last year as presented in the accompanying financial statement. This compares
favorably to a budgeted increase of 0.3% when comparing the FY12 adopted budget
against the FY11 final results. The favorable results are primarily driven by property
and other local tax growth, offset by declines in revenue from the Commonwealth.
Timing differences in receipt of revenues affect both these major areas. Significant
year-to-year variances are explained in further detail in this report.
The expenditures in FY12 have increased 4.1 % from the prior year as of February.
The expenditure budget for FY12 is 1.0% or $2.5 million higher than FY11 actual,
therefore performance through February reflects a negative variance. A main driver
of this is the fact that there have been 18 payrolls year-to-date in FY12 versus 17 in
FY11. This difference will reverse in March. Increased funding of 2% to Roanoke
City Public Schools also contributed to growth from FY11 to FY12. The City will meet
its overall expenditure budget for FY12 and carefully manages the budget to ensure
obligations are met. Expenditure variances are described in further detail in the
expenditure section of this report.
Revenues:
Commentary on the significant categories of revenues and/or significant revenue
variances is provided as follows:
General Property Taxes increased 3.3% or $1.5 million as.a result of an increase in
Real Estate taxes offset by a decline in Personal Property taxes. For the year as a
Honorable Mayor and Members of Council
April 2, 2012
Page 2
whole, Real Estate Tax revenues will remain stable as compared to FY11. Through
February, they are up$2 million due to earlier collections in the current year of the
April 5th installment. Partially offsetting the increase is a decline in Personal
Property taxes of $376,000 through February FY12 related to an increase in
exonerations compared to FY11. However, the vast majority of Personal Property
taxes are collected in May and June.
Local Tax revenues increased by 3.0% or $1.2 million compared to the same period
in FY11. Business license taxes increased significantly through February related to
an increased number of collections and higher gross receipts values, however, the
majority of this tax will be recorded in March based on the March 1 5t due date for
this tax. Current information as of this writing indicates BPOL growth of more than
6% in FY12. This is indicative of positive improvement in the Roanoke economy
following three consecutive years of declines.
Sales tax revenues year-to-date increased by 1.1 %. Each month of FY12, year-to-
date sales tax growth is lower than the prior month. The declining trend is
expected to continue and relates to the way some sales tax corrections in early
months of FY11 impact the year-to-date total in FY12. The closure of the Franklin
Road Walmart also has a negative impact on current year sales tax. By the close of
FY12, Sales Tax growth is of 1 % is projected for the year. Recordation taxes
improved 24%, heavily influenced by the Grantee's tax for Center in the Square
leaseholds. The Transient Occupancy tax performed well with growth of 6.1 % as a
result of increased travel into the City, improved amenities (dining areas and
meeting rooms) and renovated facilities. Food and Beverage taxes increased 8.0%,
due to several restaurant additions in the Valley View area, the re-opening of the
Market Building eateries and improved collections of delinquent accounts.
Cigarette tax revenues, with an improvement of 3.4%, also contributed to the
increase. Partially offsetting the increase was a 11.2% decline in the
Telecommunications Tax primarily caused by a reduction of household telephone
land lines.
Fines and Forfeitures revenues decreased by 19.8% or $220,000 compared to FY11
as shown in the accompanying financial statement. Effective FY12, Parking Ticket
revenues, including the collection fee, were moved to the Parking Fund. Adjusting
for this change, revenues in this category decreased 1.0% or $9,000.
Revenue from the Use of Money and Property declined by 43.3% compared to the
same period in FY11, due to the loss in rental income from the Commonwealth
Building which is now privately owned. Adjusting for this change, revenues
increased 8.4%. Building rentals increased as a result of earlier payment of a rental
in FY12 versus FY11; Community Center and Field rental revenues increased due
to higher usage and the implementation of a reservation tracking system which
improved collections of field rentals.
Honorable Mayor and Members of Council
April 2, 2012
Page 3
Intergovernmental revenues decreased 4.3% or $1.4 million as compared to FY11
due to Social Service reimbursements primarily related to Foster Care and Day
Care. Foster Care reimbursements were lower due to a decrease in case loads as
more children were adopted. Day Care expenditures were lower due to a change in
payment processing whereby the Commonwealth is now directly reimbursing these
expenditures. Adjusted for the change in handling of Day Care, this category
decreased 3.2% or $1 million.
Miscellaneous Revenues declined 50.6% or $233,000 as a result of a decrease in
tax sale proceeds and in payment in lieu of tax by non-profit organizations granted
exemption from the real estate tax. The process and timeline from sale to the
receipt of proceeds varies significantly based on the final approvals by the court of
the sales terms. FY11 had a surplus payment due to tax sales from prior years
which is not expected in FY12.
Expenditures:
The fiscal year 2012 General Fund expenditure budget totals $260.0 million and
includes funding of approximately $1.4 million to cover contracts and purchase
orders made during fiscal year 2011 but not paid by the end of that year. The
current expenditure budget is 1.0% higher than FY11 actual. General Fund
expenditures and encumbrances through February were $176.0 million. Compared
to the prior year, expenditures increased 4.1 % or approximately $7.0 million. A
significant component of this increase was the result of there being one more
payroll year to date in FY12 as of February. Other categorical variances are
discussed as follows:
ludicial Administration increased 12.8% or $584,000 primarily related to increased
personnel costs related to the extra payroll in FY12. Juvenile detention costs also
increased compared to the prior year.
Public Works increased 12.1 % or $1.8 million primarily related to the additional
payroll and an increase in Street Paving costs. Paving expenditures increased
$ 584,000 compared FY11 due to an increase in the number street miles to be
paved in FY12. Also contributing to the variance were increases in Building
Maintenance, Streets and Traffic, Traffic Engineering and Solid Waste Management.
Building Maintenance increased due to expenditures related to the Municipal
Building and expenditures related to a new flooring system in the pedestrian
walkway downtown. Streets and Traffic increased due to higher expenditures for
concrete, sidewalks and curb maintenance. Traffic Engineering expenditures
increased related to the placement of signage, and Solid Waste Management
increased related to personnel, fuel and usage costs as a result of an increase in
storm debris collection. With the exception of unanticipated storm debris, the
Honorable Mayor and Members of Council
April 2, 2012
Page 4
FY12 increases in expenditures compared to FY11 were budgeted to support the
City's goal of increasing funding to maintain infrastructure.
Transfers to Debt Service Fund decreased by 24.6% or $4.1 million compared to
FY11. This variance was due to a change in the handling of school debt under the
new school funding policy which resulted in a $5.7 million decrease. The school
debt transfer decrease was offset by an increase in the school funding transfer. The
reduction in the debt service transfer was partially offset by payments of $1.5
million which began in FY12 for the 201 OC, 201 OD and 201 OE series bonds which
were issued in August 2010.
Transfers to School Fund increased by 12.3% or $5.6 million. Effective with FY12,
the School funding formula changed. The funding under the formula is higher, but
the School Board now pays debt service to the City using funds provided through
the formula. This change in funding for debt service did not, in-and-of-itself,
increase overall funding available to schools. However, Roanoke Schools will
receive more net funding from the City in FY12 as a result of local tax growth. This
was an increase of approximately 2%.
Nondepartmental expenditures decreased 35.7% or $1.7 million. This category
primarily consists of transfers to other funds which can vary significantly from year
to year. The FY12 decrease is primarily related to reduced transfers to the Capital
Projects Fund in the current year. Transfers made at the end of FY11 offset the
need to make transfers in the current year. Partially offsetting these decreases was
an increase in transfers to the Greater Roanoke Transit Company (GRTC). The
GRTC transfer increased 40.6% when compared to FY11. City Council approved a
higher GRTC subsidy in FY12, resulting from higher fuel and medical insurance
costs, in order to continue peak hours of service.
Civic Facilities Fund
In February, the Civic Center held 28 events with 29,562 attendees. This was 5
more events but 7,412 less attendees than in February 2011. February 2012
events were equal to budget, but attendance was 11,275 less than budgeted.
Event highlights for February included the Kazim Shrine Circus, a sold out Blake
Shelton concert, the annual Boat and Log Home Shows, three performances of
Disney Live, and Celtic Women. For FY1 2 year-to-date, there have been 173 events
with 154,667 attendees. This is an increase of 8.1 % or 13 more events, but a
decrease of 8.0% or 13,443 less attendees compared with the same period in FY11.
The programming at the Civic Center covers a wide variety of entertainment events
which causes comparisons between years to vary greatly.
Honorable Mayor and Members of Council
April 2, 2012
Page 5
The FY12 year-to-date Operating Loss for the Civic Center was $1,032,000, an
improvement of 14.9% or $181,000, from FY11. Revenues increased by $46,000,
while expenses decreased by $135,000. The year-to-date Change in Net Assets for
FY12 was a decrease of-$383,OOO, compared to an FY11 decrease of $618,000, an
improvement of 38.0% or $235,000.
March programming included the MDA Car Show, an Elton John concert, and the
Roanoke Valley Gun Show. A major event anticipated to occur later in FY12 has
been lost; hence the current projected Net Income for the entirety of FY12 has slid
$20,000 from the original FY12 budget. A replacement event might be found to
offset this loss, but none has been booked yet.
Parking Fund
The City's Parking Fund operates seven garages and five surface lots with a total
FY12 budget of just under $3.2 million. While each facility generates varying levels
of income or loss, the Parking Fund as a whole meets all cash flow needs, including
debt service, without a General Fund subsidy and generates sufficient working
capital to fund facility improvements and repairs.
The February FY12 year-to-date operating revenues increased 18.9% or $354,000
compared to FY11. Facility revenues increased about 4.4% or $83,000, with the
remaining revenue increase due to the inclusion of $271,000 in on-street parking
ticket fines and fees. In previous fiscal years, these revenues were reported in the
General Fund. A revitalized Market Garage accounted for $59,000 of facility
revenue increase, while the net of all of the other facilities accounted for the
remaining $24,000 revenue increase. Market Garage has a strong demand for
short term parking and a waiting list for long term spaces. Gainsboro Garage and
Higher Education Center Lot continue to benefit from the temporary relocation of
Poff Building offices and residential parking demand. The Tower Garage revenue
decline continues, due to the reduced occupancy rate at the Wells Fargo Tower.
Center in the Square Garage continues to experience declines from the ongoing
building renovation.
On the expense side, spending levels for FY12 are up 12.1 %, or $161,000,
compared to FY11. This is due to $122,000 of on-street parking administrative
expense which was reported in the General Fund in prior years. Year-to-date
maintenance expenses are up about $48,000, with all locations except Market
Garage and Market and Williamson Lots showing increases. Elmwood, Tower, and
Gainsboro garages increased maintenance account for over three quarters of the
total maintenance increase. The year-to-date Risk Management assessment
increased, but was more than offset by reduced utility expenses.
Honorable Mayor and Members of Council
April 2, 2012
Page 6
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment gain of 3.2% for the fiscal year-
to-date through February 2012, which reflects gains in the domestic equity, fixed
income, convertible bond, and real estate categories of investments and losses in
the international equity category of investments. Investment performance for this
period fell below the Policy Portfolio benchmark performance of 4.1 %, due to
underperformance in the domestic equity investment allocation. Pension Plan
investment decisions are made with a long-term view, and the Roanoke Plan has
outperformed its benchmark on a three and five year measure. For the eight
month period ending February 29, 2012, Plan Net Assets decreased $3.1 million.
This was a result of $8.4 million in employer contributions and $8.3 million in net
investment gains offset by $19.8 million in benefit payments and Plan
administrative expenses. Benefits Paid to Participants increased 2.4% due to higher
retirement allowances having been earned by more recent retirees, while
Administrative expenses increased due to the timing of expenditures.
Closi ng
In closing, the economy appears to be moderately expanding and global markets
strain is easing but continued to be viewed with caution. The unemployment rate
as of January 2012 has declined at the state and local levels but increased .5% at
the national level. The Federal Reserve continues its policy to hold interest rates at
all-time lows and predicts this to continue through 2014.
Locally, City taxes remain stable thus far in FY12. Sales tax has grown, and the
City continues to benefit from consumer spending through the meals and lodging
taxes. The City saw its first major increase in Business License taxes in several
years in FY12 with growth of 6%. Current financial results indicate revenues and
expenditures should perform according to budget when adjusted for some timing
issues which affect year to year comparability.
Please contact me with any questions you have on these financial statements.
~
~.
Ann H. Shawver
Director of Finance
Honorable Mayor and Members of Council
April 2, 2012
Page 7
Attachments
c: Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent of Operations,
Roanoke City Public Schools
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
FOR THE EIGHT MONTHS ENDED FEBRUARY 29, 2012
STATEMENT OF REVENUE
(UNAUDITED)
Current Revenue
Revenue Budget
Revenue Source Budget Variance
General Property Taxes $ 103,575,000 $ (58,406,887)
Other Local Taxes 74,365,000 (34,133,150)
Permits, Fees and Licenses 1,057,000 (470,586)
Fines and Forfeitures 1,171,000 (279,120)
Revenue from Use of Money and Property 172,000 (35,825)
Intergovernmental 67,722,000 (36,664,888)
Charges for Services 7,345,000 (2,571,401 )
Internal Services 2,731,000 (1,199,083)
Transfers From Other Funds
Miscellaneous Revenue 559,000 (331,673)
Total $ 258,697,000 $ (134,092,613)
Actual
July 1 - February 29
2011 - 2012
$ 45,168,113
40,231,850
586,414
891,880
136,175
31,057,112
4,773,599
1,531,917
-
227,327
$ 124,604,387
Actual
July 1 - February 28
2010 - 2011
$ 43,713,519
39,050,519
631,694
1,111,722
240,167
32,457,096
4,543,194
1,497,870
10,565
459,994
$ 123,716,340
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expenditure Unencumbered
Expenditures Budget Balance
General Government $ 12,993,917 $ 3,773,353
Judicial Administration 7,914,970 2,776,971
Public Safety 58,260,825 15,806,638
Public Works 24,985,608 7,987,071
Health and Welfare 40,821,350 15,833,502
Parks, Recreation and Cultural 9,296,259 2,773,071
Community Development 5,942,679 2,190,048
Transfer to Debt Service Fund 14,191,207 1,507,203
Transfer to School Fund 76,770,914 25,569,447
Nondepartmental 8,843,961 5,842,789
Total $ 260,021,690 $ 84,060,093
Actual
July 1 - February 29
2011 - 2012
$ 9,220,564
5,137,999
42,454,187
16,998,537
24,987,848
6,523,188
3,752,631
12,684,004
51.201,467
3,001,172
$ 175,961,597
1
Actual
July 1 - February 28
2010 -2011
$ 8,529,726
4,553,716
38,769,835
15,164,499
25,028,828
6,293,933
3,598,057
16,816,222
45,576,974
4,667,986
$ 168,999,776
Percent of
Budget
Received
43.6%
541%
55.5%
76.2%
792%
45.9%
65.0%
56.1%
0.0%
40.7%
48,2%
Percent of
Budget
Obligated
71.0%
64.9%
72.9%
68.0%
61.2%
70.2%
63.1%
89.4%
66.7%
33.9%
67.7%
FY12 vs FY11
Variance
3.3%
3.0%
(7.2%)
(19.8%)
(43.3%)
(4.3%)
5.1%
2.3%
(100.0%)
(50.6%)
0.7%
FY12 vs FY11
Variance
8.1%
12.8%
9.5%
12.1%
(0.2%)
3.6%
4.3%
(24.6%)
12.3%
(35.7%)
4.1%
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE EIGHT MONTHS ENDED FEBRUARY 29,2012
(UNAUDITED)
FY 2012 FY 2011
OperatinQ Revenues
Rentals $ 2,705,962 $ 2,366,471
Event Expenses 973,604 1,326,544
Advertising 118,733 103,308
Admissions Tax 296,892 314,415
Facility Surcharge/Ticket Rebate 316,030 282,410
Commissions 102,329 83,661
Ancillary 61,154 53,637
Miscellaneous 98,915 97,339
Total Operating Revenues 4,673,619 4,627,785
OperatinQ Expenses
Personal Services 827,476 821,068
Operating Expenses 4,039,478 4,185,111
Management Fees 237,947 225,422
Depreciation 601,044 609,704
Total Operating Expenses 5,705,945 5,841,305
Operating Loss (1,032,326) (1,213,520)
NonoperatinQ Revenues/(Expenses)
Other (260)
Investment Income 37,670 36,823
Interest Expense (390,057) (387,278)
Net Nonoperating Expenses (352,387) (350,715)
Loss Before Transfers and Contributions (1,384,713) (1,564,235)
Transfers and Contributions
Transfer from Capital Projects Fund 54,922
Transfer from General Fund 988,550 988,550
Transfer to Debt Service Fund (41,625) (42,025)
Net Transfers and Contributions 1,001,847 946,525
Change in Net Assets $ (382,866) $ (617,710)
2
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE EIGHT MONTHS ENDED FEBRUARY 29,2012
(UNAUDITED)
FY 2012
OperatinQ Revenues
Market Garage
Elmwood Park Garage
Center in the Square Garage
Church Avenue Garage
Tower Garage
Gainsboro Garage
Campbell Garage
Williamson Lot
Higher Ed Center Lot
Market Lot
Elmwood Lot
Warehouse Row Lot
West Church/YMCA Lots
Off Street Parking Violations (All Locations)
On Street Parking Violations (1)
$
343,669
375,972
187,859
435,524
236,332
110,934
42;220
61,685
38,299
12,515
50,590
25,050
17,513
23,109
270,595
2,231,866
Total Operating Revenues
OperatinQ Expenses
Operating Expenses (1 )
Depreciation
943,821
549,057
Total Operating Expenses
1,492,878
Operating Income
738,988
NonoperatinQ Revenues/(Expenses)
Investment Income
Interest Expense
32,181
(473,877)
(441,696)
Net Nonoperating Expenses
Income Before Transfers and Contributions
297,292
Transfers and Contributions
Transfer from Capital Projects Fund
Transfer to Fleet Fund
6,154
(17,500)
(11,346)
Net Transfers and Contributions
Change in Net Assets
$
285,946
FY 2011
$
284,962
375,605
201,118
439,627
244,001
75,536
27,799
61,037
27,641
15,580
54,232
24,881
17,513
28,206
1,877,738
780,502
551,688
1,332,190
545,548
32,833
(471,884)
(439,051)
106,497
$
106,497
(1) On Street Parking activities transferred from the General Fund to the Parking Fund effective
July 1,2011. FY12 amounts include revenues through 2/29/12 and expenses through 12/30/11.
3
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED FEBRUARY 29,2012
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED FEBRUARY 29,2012.
BALANCE AT
JAN 31,2012
CONSOLIDATED FUNDS $34,196,968.22
RECEIPTS
$30,072,772.81
BALANCE AT
DISBURSEMENTS FEB 29, 2012
$33,343,733.31 $30,926,007.72
BALANCE AT
FEB 28, 2011
$40,806,273.65
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING FEBRUARY 29,2012. THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN WELLS FARGO BANK
CASH IN VALLEY BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
SMITH BARNEY GOVERNMENT MONEY MARKET FUND
CERTIFICATES OF DEPOSIT
U, S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
$58,243.01
2,495,373.16
2,940.39
13,219,374.59
1,658,172.98
6,000,000.00
5,125,000.00
22,099.87 .
2,344,803.72
$30,926,007.72
MARCH 13,2012
~~O~RS~
4
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE EIGHT MONTHS ENDED FEBRUARY 29, 2012
(UNAUDITED)
FY 2012 FY 2011
Additions:
Employer Contributions $ 8,411,390 $ 6,702,350
Investment Income
Net Appreciation in Fair Value of Investments 4,527,485 60,205,482
Interest and Dividend Income 4,209,505 4,579,495
Total Investment Gain 8,736,990 64,784,977
Less Investment Expense 441,672 451,757
Net Investment Gain 8,295,318 64,333,220
Total Additions $ 16,706,708 $ 71,035,570
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase/(Decrease)
$ 19,478,411 $ 19,020,176
338,052 310,565
19,816,463 19,330,741
(3,109,755) 51,704,829
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance February 29
330,416,109
$ 327,306,354
280,476,609
$ 332,181,438
5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
FEBRUARY 29, 2012
(UNAUDITED)
FY 2012 FY 2011
Assets
Cash $ 844,030 $ 580,889
Investments, at Fair Value 328,109,837 333,944,594
Accounts Receivable 24,780 39,764
Due from Other Funds 796,224 477
Total Assets $ 329,774,871 $ 334,565,724
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
$ 2,462,587
5,930
$ 2,384,067
219
Total Liabilities
2,468,517
'2,384,286
Net Assets Held in Trust For Pension Benefits
$ 327,306,354
$ 332,181,438
6
f p
7b2
City of Roanoke
Financial Report
Eight Months Ended
February 29, 2012
FY12 General Fund Overview
· FY12 adopted budget 0.30/0 over FY11 actual.
· Revenues YTD increased 0.70/0 in FY12 compared to FY11 as a result of
growth in Property and Local Taxes offset by reductions in revenues from
the Commonwealth.
· Other Local taxes increased 3.00/0 and includes favorable performance by
Food & Beverage tax, Business License tax and Transient Occupancy tax.
· Expenditures are budgeted at 1 % over FY11 actual
· Expenditures YTD increased 4.1 % compared to FY11. There has been one
more payroll in FY12, a main driver of this increase. This variance will be
corrected in March when there was a third payroll in FY11.
· With use of contingencies to cover exceptional costs and careful
management of expenses, the General Fund is expected to remain within
budget for the year.
2
" "
12
10
~ 8
.2 6
-
-
:E 4
2
o
Sales Tax Growth
FY12 Revenue Estimate $18.515 M
7 Mo Ended 1/31
I- Prior YTD Actual D YTD Budget ~ YTD Actual/
Sales tax revenues year to date increased 1.5% though YTD
growth is slightly lower each month FY12 progresses. The
Walmart relocation continues to have a negative impact as do
some State Department of Taxation corrections in early FY11.
Growth of 1 % is projected for the year. 3
FY12 Revenue Estimate $16.5 M
Meals Tax Leads Local Tax Growth
12
10
I/) 8 . Prior YTD
c
g 6
~ 4 o YTD
Budget
2 . YTD
Actual
0
7 MoEnded 1/31
Revenue increased 8.00/0 year-over-year and is 3.80/0 higher
than FY 12 budget. Increased marketing programs, new
restaurants in the Valley View area and increased delinquent
collections related to payment arrangements continue to
contribute to the variance. 4
I' .'
BPOL (Business and Professional Occupational
License) Tax Increased
for the First Time in 3 Years
FY12 Revenue Estimate $11.513M
fn 11
c
.2 10
-
-
.-
:E 9
8
12
, as of March 28
I- Prior YTD Actual II YTD Actual 0 FY12 Budget I
Tax due date was March 1st
Revenues are 6.4010 above last year with 99010 of estimate collected
Lodging Tax Exceeding
Budget and Prior Year
Transient Occupancy Tax Revenue Estimate $2.9 M
2.5
2
fn
c 1.5
o
.-
-
= 1
:E
0.5
o
. Prior YTD
D YTD Budget
. YTD Actual
8 Mo Ended 2/29
Lodging tax revenue increased 6.1 % compared to FY11
and improved 3.9010 compared to budget as a result of
improved travel activity.
6
. .
Cigarette Tax Significantly Improved
1.5
fn
C
.~ 1
-
-
--
:E
0.5
Cigarette Tax Revenue Estimate $2.393 M
2
. Prior YTD
D YTD Budget
~ YTD Actual
o
8 Mo Ended 2/29
Cigarette tax revenue has increased 3.40/0 since FY11 and is
3.90/0 over budget. FY12 trend is improving compared to
negative performance of FY11.
7
Admissions Tax
Admissions Tax Revenue Estimate $0.429 M
0.5
0.4
fn
~ 0.3
.-
-
= 0.2
:E
0.1
o
8 Mo Ended 2/29
. Prior YTD
D YTD Budget
. YTD Actual
Admissions tax revenue has decreased 0.1010 since FY11 and is 3.0010 under
budget. A shortfall of $9,000 is expected.
8
. .
Funding From the Commonwealth
260A> of Budget
Budgeted revenues up $1.3 M or 2010 from FY11
Revenue
FY12
Feb YTD
FY11
Feb YTD
I
$ Change
FY12 0/0
Change
FY12 0/0
Collect
.
19~,oooI13o.3.2%J ...... .1~~.1!1
, ...., .1". . I
94,000 2.0%'" 56.0%\;.'~ :
(2,129,000) I (11.7%)J! ." 50.3% li~ I
.H .. ,... . - u__... - _ u. ..,-. -.-r.-...-~:---n:_~
442,000 4.6%... 52.3% i[ ""t"'"
~'~~rL~~J[~I($
Shared 4,836,000
63,OOO)L$
4,742,000
Social
Services
l 16,114,OOOlL18,243,OOOl
9,978,000 9,536,000 _ ':
Other
Categorical_
· Non-Categorical increase related to state share of
Recordation and Rental Car tax increases
· Social Services decrease related to reduction of
Foster Care and Day Care services
9
Other Local Revenues
All Other Revenues Comprise 5% Budget
.
55.5%1[>,1
76.20/0 ;; .
Revenue
FY12
Feb YTD
FY11
Feb YTD
$ Change
FY12 0/0
Change
FY12 0/0
Collected
iPermit~:_~_~Jl_~ 586,000 1~_~3_~~00Jl ($ 46,OOO)J!e 7.20/~~l
Fines & 892,000' 1,112,000 (. 220,000) . (19.80/0)1
forfeitures
l_C~~~st~~Jl~36~oj -
Charges for 4,774,000 '
services
Internal 1 532 000 1 ,498,000 34 000' 2.30/0
, , ,
services
--~_.....;;_....--.~-~-~_....... ---......-.-.....--- - ":';";;i---...:.:i:-,.
,
"
79.2%1.1
65.0% -. __.,
'5.'6:'1;01 I.........................'W.......................'..'.....................'......................'.........1
.. .' ,/0, ........ .
~'~' ~",
, ..... ...:...::~?,.i::;:i";' ',,;
--40.7%1-_'
240,000 (104,000)
~-~
4,543,000: 231,000
(43.3010)
5.1%
Miscellaneous
227,000
- - ,. ~ . -, ... - .-- -~. - ." - -
,
471,000: (244,000)' (51.70/0) '.
. I'
t..
. Fines and Forfeitures decreased $211 K due to the transfer of parking enforcement to the Parking
Fund
· Interest and Rental decreased $115K due to the loss of Commonwealth Building rental revenue
· Miscellaneous decline related to decreased tax sales proceeds and payments in lieu of tax by non-
profit organizations granted exemption from real estate tax
10
. .
Personnel (Salary/Benefit) Lapse
Performing Ahead of Target
$70
tJ)
r::::
o
.-
-
-
.-
:2:
.: $60
fn
CI)
.-
~
co
-
co
en $50
Target
Actual
8 Mo Ended 2/29
Fiscal Year savings currently projected at $1 M.
YTD expenditure is .9010 or $572,000 below target.
11
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Public Safety Overtime
and Fire/EMS Part-Time
Above Target
Target
Actual
8 Mo Ended 2/29
YTO expense 120/0 or $72,000 above target. The Fire/EMS Power Unit
accounts for $66,000 of the overage and was a planned FY12 expenditure.
The YTO target is $609,000.
12
. '
$1,500
t/) $1,000
"'C
r::
m $500
~
o
~ $0
Workers' Compensation
Expenses Above Target
Target
Actual
8 Mo Ended 2/29
YTD expense is 17% or $193,000 above target of
$1.16M.
13
Comprehensive Services Act
Expenses Below Target
$6.0
$5.0
tn $4.0
c
0$3.0
~$2.0
:E $1.0
$0.0
FY 2011 Actual
FY 2012 Actual
Target
8 Mo Ended 2/29
YTO expenses are 3010 or $170,000 below target of $5.7M.
Reductions in expenditures relate to Foster Care services as
more adoptions take place.
14
Residential Juvenile Detention
Expenses Below Target
en $11000 ~
"0 750
; ~Q8
~ $0
o
.s:::::
I-
-
-
Target
Actual
8 Mo Ended 2/29
YTD expense 18010 or $159,000 below target of $876,000.
Reduction is based on fewer juveniles in detention.
15
Solid Waste Tipping Fees
Below Target
$1,800
$1 ,500
~ $1,200
~ $900
E $600
..c:
..... $300
$0
Target
Actual
YTD costs are 12010 or $175,000 below target of almost
$1.5M.
8 Mo Ended 2/29
16
Motor Fuel Expenses
Below Target
(/) $1 ,250
-g $1,000
~ $750
5 $500
..c $250
I- $0
Target Actual
8 Mo Ended 2/29
YTD expense 7% or $80,000 below a non-seasonally
adjusted target of $1.2M. Expenditures will increase
during remainder of fiscal year as mowing activities occur.
Costs are controlled by practice of contracting for fuel.
17
Civic Facilities Fund
Comparative Statement of Revenues and Expenses
For the Eight Months Ending February 29, 2012
(Unaudited)
FY 2012 FY 2011 Variance
Total Operating Revenues $ 4,673,619 $ 4,627,785 1%
Total Operating Expenses 5,705,945 5,841,305 2%
Operating Loss (1,032,326) (1,213,520) 15%
Net Nonoperating Expenses (352,387) (350,715) (1%)
Loss Before Transfers and Contributions (1,384,713) (1,564,235) 12%
Net Transfers and Contributions 1,001,847 946,525 (6% )
Change in Net Assets $ (382,866) $ (617,710) 38%
.
173 events FY 12 YTD wh ich is an increase of 13 events over one year ago
February 2012 number of events were equal to budget but 11,275 attendees less than
budgeted
February events included a concert by Blake Shelton, the annual Boat and Log Home
Shows, the Kazim Shrine Circus and three performances of Disney Live and Celtic Women
Lower operating expenses combined with higher operating revenues contributed to an
operating loss improvement of 15% or $181,000
18
.
.
.
, '
Parking Fund
Comparative Statement of Revenues and Expenses
For the Eight Months Ending February 29, 2012
(Unaudited)
FY 2012 FY 2011 Variance
Total Operating Revenues $ 2,231,866 $ 1,877,738 19%
Total Operating Expenses 1,492,878 1,332,190 (12%)
Operating Income 738,988 545,548 35%
Net Nonoperating Expenses (441,696) (439,051 ) (1%)
Income Before Transfers and Contributions 297,292 106,497 179%
Net Transfers and Contributions (11,346) NA
Change in Net Assets $ 285,946 $ 106,497 169%
· Operating Revenues increased $270K due to transfer of parking
enforcement to Parking Fund in FY12
· Parking Fund operating expenses increased $161 K and includes
parking enforcement costs previously charged to the General Fund
· Facilities continue to benefit from increased residential and transient
parking offset by increases in maintenance expenses
19
Pension Plan Trust
Roanoke
Performance Period Pension Plan Policy
One Month 3.1% 3.0%
Fiscal YTO 3.2% 4.1%
One Year 4.4% 5.2%
Three Years 19.2% 18.6%
Five Years 3.7% 2.9%
400
350
300
250
200
150
100 -
Market Value Assets
(M ill ions)
Asset Allocation 2/29/12
~..~~
~!J
~ ~
. us Equities
iii Cash Equiv
iii Real Estate
o Balanced
iii Convertibles
. International Equities
. US Fixed Income
o International Emerging Equities
. Low (2/28/09)
. 6/30/08
iii 6/30/09
1116/30/10
.6/30/11
iii 1/31/12
11]2/29/12
iii High (10/31/07)
Pension Plan assumed rate of return is
7.75%
20
. " ,', "
Unemployment Trends
10.00/0
9.001'0
8.001'0
7.0%
6.001'0
5.00/0
4.00/0
3.0% -
Roanoke
VA
us
- Jul 11
. Aug 11
- Sep 11
III Oct 11
D Nov 11
III Dec 11
. Jan 12
January 2012 indicates a slight decrease in unemployment rates
in the Roanoke MSA and Virginia compared to the US which
increased 0.50/0.
Roanoke's unemployment rate has declined by 1.80/0 since 2009,
compared to declines of 1.1010 in the U.S., 1.40/0 in the Roanoke
MSA and .7010 in the Commonwealth. 21
City Performance Stable
Through February
· Revenues expected to meet budget
· Almost all local taxes indicating positive
trends
· Several local taxes continue to demonstrate
strong growth: meals, business license and
lodging taxes in particular
· Expenditures are expected to remain within
budget for the year with only a few categories
showing negative trends through February
· Strong Enterprise Fund performance for Civic
Facilities Fund and stable performance for
Parking Fund
22
. ",,". ',~..
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 8~3-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, MMC E-mail: c1erk@roanokeva.gov
City Clerk
April 3,2012
JONATHAN E. CRAFf
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Keith L. Wheaton
402 4th Street, S. E., #316
Roanoke, Virginia 24013
Dear Mr. Wheaton:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 2, 2012. you were appointed to replace Rodney Saunders as a member of the Fair
Housing Board for a three-year term of office ending March 31, 2015.
Enclosed yOU will find a Certificate of your appointment and an Oath or Affirmation ..
of Office which must be administered bv a Clerk of the Circuit Court of the City of
Roanoke. located on the third floor of the Roanoke City Courts Facilitv. 315 Church
Avenue. S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2~3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Fair Housing Board.
SMM:ctw
~ hi, 0rJ'rJ
Stephanie M. Moon, !::J
City Clerk
Enclosures
pc: Karl Kleinhenz, Secretary. Fair Housing Board
COMMONWEALTH OF VIRGINIA
)
) To-wit:
. )
CITY OF ROANOKE
'. Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of April 2012, KEITH L. WHEATON was appointed to replace
Rodney Saunders as a member of the Fair Housing Board for a three-year term of office
ending March 31, 2015.
Given under my hand and the Seal of the City of Roanoke this third day of April
2012.
U-+: D ~ PI, hlD/)yV
jO\~ Clerk . l
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, MMC E-mail: c1erk@roanokeva.gov,
City Clerk
April 3, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Demond D. Hammond
2027 Lynn Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Hammond:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 2, 2012, you were appointed as a member of the Fair Housing Board to fill the
unexpired term of Rhonda Chewning ending March 31,2013.
Enclosed YOU will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Fair Housing Board.
SMM:ctw
,. 'm.h1~~
tephanie M. Moon, MMCl
City Clerk
Enclosures
pc: Karl Kleinhenz, Secretary, Fair Housing Board
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
. was held on the second day of April 2012, DEMOND D. HAMMOND was appointed as a
member of the Fair Housing Board to fill the unexpired term of Rhonda Chewning ending
March 31,2013.
Given under my hand and the Seal of the City of Roanoke this third day of April
2012.
~~~ Yb1JY~N
Y'
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254]
Fax: (540) 853-]]45
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
April 3, 2012
CECELIA T. WEBB
Assistant Deputy City Clerk
Harvey D. Brookins
2202 Maiden Lane, S. W.
Roanoke, Virginia 24015
Dear Mr. Brookins:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 2, 2012, you were appointed to replace the Reverend C. Nelson Harris as the Citizen
at Large representative of the Hotel Roanoke Conference Center Commission for a four
year term of office ending April 12, 2016.
Enclosed YOU will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy ofthe Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each appointee is required "to read and
become familiar with provisions of the Act."
Sincerely,
~ m.fd}ow
Stephanie M. Moon; MM~
City Clerk
SMM:ctw
Enclosures
Harvey D. Brookins
April 3, 2012
Page 2
pc: DeborahJ. Moses, Director, Hotel Roanoke and Conference Center-Operating
Expenses, with application
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of April 2012, HARVEY D. BROOKINS was appointed to
replace The Reverend C. Nelson Harris as the Citizen at Large representative ofthe Hotel
Roanoke Conference Center Commission for a four-year term of office ending Ap~i1 12,
2016.
Given under my hand and the Seal of the City of Roanoke this third day of April
2012.
~YY1.mD~.
City Clerk l
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
April 3, 2012
CECELIA T. WEBB
Assistant Deputy City Clerk
Paul A. Adams
835 Marshall Avenue, S. W.
Roanoke, Virginia 24017
Dear Mr. Adams:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 2, 2012, you were appointed as a member of the Roanoke Neighborhood
Advocates to fill the unexpired term of Dustin Akers ending June 30, 2012; and for a
three year term of office ending June 30, 2015.
Enclosed yOU will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered bv a Clerk of the Circuit Court
of the City of Roanoke. located on the third floor of the Roanoke Citv. Courts
Facilitv. 315 Church Avenue. S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed. .
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Paul A. Adams
April 3,2012
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve to the City of Roanoke as a member of the
Roanoke Neighborhood Advocates.
Sincerely,
~~~~bbYJ
City Clerk
SMM:ctw
Enclosures
pc: Bob Clement, Neighborhood Coordinator, w/application
'.I
COMMONWEALTH OF VIRGINIA
)
CITY OF ROANOKE
)
To-wit:
)
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of April, 2012, PAUL A. ADAMS was appointed as a
member of the Roanoke Neighborhood Advocates to fill the unexpired term of Dustin
. Akers ending June 30, 2012; and for a three year term of office ending June 30, 2015.
Given under my hand and the Seal of the City of Roanoke this third day of April,
2012.
~ 1'>1. fntro-Aj
City Clerk )
\
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, MMC E-mail: c1erk@roanokeva.gov
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
April 3, 2012
CECELIA T. WEBB
Assistant Deputy City Clerk
Steve Stinson
2033 Lee Hi Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Stinson:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 2, 2012, you were appointed as a member of the Parks and Recreation Advisory
Board to fill the unexpired term of E. Duane Howard ending March 31, 2013.
Enclosed YOU will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke. located on the third floor of the Roanoke City Courts Facility. 315 Church
Avenue. S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act." ,
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
SMM:ctw
Sincerely,
~nn~rrpW
Stephanie M. Moon, MMcl
City Clerk
,)
Enclosures
pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board, w/application
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of April 2012, STEVE STINSON was appointed as a member
of the Parks and Recreation Advisory Board to fill the unexpired term of E. Duane Howard
ending March 31, 2013.
Given under my hand and the Seal of the City of Roanoke this third day of April
2012.
~~h1'h1()~
City Clerk ~
..